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City Council Packet - 06/26/2012 p TIGARD City of Tigard TIGARD CITY COUNCIL BUSINESS MEETING June 26, 2012 COUNCIL MEETING WILL BE TELEVISED I: \Design & Communications \Donna \City Council\ccpkt3 13125 SW Hall Blvd. • Tigard, Oregon 97223 • 503.639.4171 TTY Relay: 503.684.2772 • www.tigard- or.gov C I1 I 1 C0 r �-'�- City of Tigard Tigard Business Meeting - Agenda TIGARD TIGARD CITY COUNCIL AND LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: June 26, 2012 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall - 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM • STUDY SESSION A. Discussion and Development of a Park Naming Procedure B. Review City Council Appointment Matrix C. Administrative Items • Complete Insurance Benefit Forms - Open Enrollment Ends June 27 • Council Calendar: • July - Beginning of City Hall offices open 8 a.m. to 6 p.m., Monday through Thursday; Closed on Fridays • July 3 - CCDA Meeting - 6:30 p.m. • July 4 - 4th of July Holiday - City Offices Closed • July 10 - Business Meeting - 6:30 p.m. Study Session/7:30 p.m. Business Meeting • July 17 - Workshop Meeting - 6:30 p.m. • July 24 - Business Meeting - 6:30 p.m. Study Session/7:30 p.m. Business Meeting • August 7 - CCDA Meeting Canceled - National Night Out • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss real property transactions under ORS 192.660(2) (e). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. Study Session - June 26, 2012 Page 1 7:30 PM 1. BUSINESS MEETING - June 26, 2012 A. Call to Order B. Roll Call C. Pledge of Allegiance D. Council Communications & Liaison Reports • Mayor Dirksen - Special Announcement and League of Oregon Cities Update • Council President Buchner - Report on May 24, 2012 WEA Forum • Councilor Woodard - Economic Development E. Call to Council and Staff for Non - Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) 7:40 p.m. - estimated time A. Follow -up to Previous Citizen Communication B. Citizen Communication — Sign Up Sheet 3. CONSENT AGENDA: (Tigard City Council and Local Contract Review Board) These items are considered routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 7:50 p.m. - estimated time A. Approve City Council Meeting Minutes for: 1. June 5, 2012 B. Local Contract Review Board: 1. Award Fuel and Related Services Contract to Bretthauer Oil Company • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council /City Center Development Agency has voted on those items which do not need discussion. Business Meeting June 26 2012 - Page 1 4. PUBLIC HEARING - APPROVE ISSUANCE OF TAX EXEMPT BONDS BY YAMHILL COUNTY FOR THE BENEFIT OF GEORGE FOX UNIVERSITY - RESOLUTION 7:55 p.m. - estimated time • Open Public Hearing • Declarations or Challenges: Does any Council member wish to declare or discuss a conflict of interest or abstention. • Staff Report • Public Testimony • Proponents • Opponents • Staff Recommendation • Council Questions • Close Public Hearing • Council Consideration: Resolution RESOLUTION NO. 12 -24 - A RESOLUTION AUTHORIZING THE ISSUANCE OF REVENUE REFUNDING BONDS, SERIES 2012A (GEORGE FOX UNIVERSITY PROJECT) (TAX- EXEMPT) BY YAMHILL COUNTY, OREGON 5. PUBLIC HEARING - APPROVE FISCAL YEAR 2012 YEAR -END SUPPLEMENTAL BUDGET AMENDMENT - RESOLUTION 8:05 p.m. - estimated time • Open Public Hearing • Declarations or Challenges: Does any Council member wish to declare or discuss a conflict of interest or abstention. • Staff Report • Public Testimony • Proponents • Opponents • Staff Recommendation • Council Questions • Close Public Hearing • Council Consideration: Resolution RESOLUTION NO. 12 -25 - A RESOLUTION TO ADOPT A SUPPLEMENTAL BUDGET TO ACHIEVE THE FOLLOWING: BUDGET OF UNANTICIPATED EXPENDITURES IN PUBLIC WORKS, THE CAPITAL IMPROVEMENT PROGRAM, DEBT SERVICE, AND FINANCE & INFORMATION SERVICES 6. PUBLIC HEARING - PRESENTATION OF THE CITY OF TIGARD'S AUDIT AND APPROVE THE FINANCIAL OPERATION'S DIVISION RESPONSE TO THE SECRETARY OF STATE'S AUDITS DIVISIONS FINDINGS REGARDING THE CITY'S ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDING JUNE 30, 2011 - RESOLUTION 8:20 p.m. - estimated time RESOLUTION NO. 12 -26 - A RESOLUTION APPROVING THE FINANCIAL OPERATIONS DIVISION'S RESPONSE TO THE SECRETARY OF STATE AUDITS DIVISION'S FINDINGS REGARDING THE CITY'S ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2011. Business Meeting June 26, 2012 - Page 2 7. ESTABLISH THE CITY OF TIGARD AUDIT COMMITTEE - RESOLUTION 8:55 p.m. - estimated time RESOLUTION NO. 12 -27 - A RESOLUTION ESTABLISHING THE CITY OF TIGARD AUDIT COMMITTEE 8. COUNCIL LIAISON REPORTS 9:05 p.m. - estimated time 9. NON AGENDA ITEMS 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 11. ADJOURNMENT 9:10 p.m. - estimated time Business Meeting June 26, 2012 - Page 3 5 5 Lo►L AIS -855 A • Business Meeting Meeting Date: 06/26/2012 Length (in minutes): 20 Minutes Agenda Title: Discussion and Development of a Park Naming Procedure Prepared For: Dennis Koellermeier Submitted By: Greer Gaston, Public Works Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Mtg - Study Sess. Information ISSUE The council is asked to discuss and help staff develop a park naming procedure. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the council discusses and helps staff develop a park naming procedure. KEY FACTS AND INFORMATION SUMMARY The city does not have an established procedure to name parks. With the passage of the 2010 park and open space bond measure, the city has acquired several new park properties which need to be named. Two city documents, the memorial policy (attached) and the Property Acquisition Procedures (excerpt attached), address the naming of properties to some extent. However, neither document provides specifics on a park- naming procedure. According to the memorial policy, the authority to name park properties in honor of an individual or group lies with the council. This policy also says, "...in the past, the City has accepted as a term of purchase of park land a requirement that the City acquired property be developed into a park with a specified park name." The Completing the Negotiations section of the city's Property Acquisition Procedures mentions that property sellers often desire park "naming" rights. This can be an effective negotiation tool. At least two park properties have names negotiated by the sellers —Senn Park and Elizabeth Price Park. When a new park acquisition is unnamed, it is referred to—by default —by one or more unofficial titles. The more time that elapses before a final name is chosen, the more difficult tracking and record keeping becomes. In the case of the Fanno Creek House, the naming process took nearly a year. In that time, records were created under the • "Schultz house" and the "white house." Staff is seeking council feedback on two sample park naming procedure options (attached). These options represent a starting point in the development of a park naming procedure. OTHER ALTERNATIVES Council could decide not to discuss the park naming procedure. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS None DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time this topic has come before council in recent years. In 1999 the council adopted the memorial policy which addresses the naming of properties to some extent. Attachments Sample Park Naming Procedures Resolution No. 99 -37- Memorial Policy Excerpt from Property Acquisition Procedures -- — —__ - - - - - _ ._ Sample Park Naming Procedures Option A What the Process Might Look Like: 1. The property purchase is completed. 2. Public input is solicited via the city's website. Citizens are given two weeks to propose park names. 3. The Park and Recreation Advisory Board (PRAB) and /or staff narrows the list of proposed park names to three. 4. Council selects a name from one of the three at a council meeting. 5. At a subsequent meeting, council officially adopts a resolution naming the park. Pros: • Public has an opportunity to participate. Cons: • Process takes approximately 12 weeks. • Park is not named until it is purchased. This makes for more complicated tracking and record keeping as the property may have several unofficial names. • Council has less control over the name, as it will be constrained to select one of the three names selected by the PRAB and /or staff. Option B What the Process Might look Like: 1. During property negotiations, proposed names are suggested by the PRAB, staff and council members. (The public does not participate, since the purchase is confidential at this point.) 2. The council discusses and informally selects a park name at a council meeting. 3. At a subsequent meeting, council formally adopts the park name via inclusion in the property purchase agreement or by resolution. Pros: • Process takes approximately six weeks. • The park is named early in the acquisition process. This makes for improved tracking and record keeping. • The council has more control over the park name; it is not obligated to consider only a small list of names reviewed and submitted by the PRAB and /or staff. Cons: • The public is not involved in the process. CITY OF TIGARD, OREGON RESOLUTION NO. 99 -37_ A RESOLUTION ESTABLISHING A POLICY OF THE CITY COUNCIL ON PLACING MEMORIALS IN CITY PARKS. WHEREAS, the Tigard City Council desires to have a policy for designating memorials within City park facilities, City -owned properties and with the naming of building and park properties; and WHEREAS, the City Council recognizes that over the past several years, various park lands have been acquired by the City of Tigard and various facilities have been built at City parks and properties which could appropriately be named in memory of individuals who have provided service to the community; and WHEREAS, in the past the City has named properties or facilities in memory of individuals without the benefit of an established City policy; and WHEREAS, the Council wishes to have a formal policy to apply for official naming of City parks, facilities and features within part. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The City Council hereby adopts the Memorial Policy described in Exhibit "A" attached hereto. PASSED: This r day of 4.0Y14 . 1999. or - City of Tigard ATTEST: -C(122404A.9-2a2,—hgadg- City Recorder - City of Tigard ;ddmkathy councillrcsolution memorial policy .dot RESOLUTION NO. 99 „3 7 Page 1 EXHIBIT "A" TIGARD MEMORIAL POLICY FOR NAMING CITY PARK FACILITIES, DISTINCT ELEMENTS WITHIN CITY -OWNED PROPERTIES, AND CITY BUILDINGS PURPOSE: To outline the policy, criteria and process for designating memorials within City park facilities, distinct elements within City -owned properties and naming of buildings and park properties. BACKGROUND: As the City adds parks, open spaces and public facilities by acquisition and donation, the City has found that there is a need for a process to honor individuals or groups by naming City parks, distinct elements within City -owned properties or City buildings and to place memorials to advise the public of the recognition. In addition, the City has been the recipient of bequests which have required that the City recognize the financial contributions by memorializing the gift in some way. Finally, in the past, the City has accepted as a term of purchase of park land a requirement that the City acquired property be developed into a park with a specified park name. In order that the City Council and staff have guidelines to follow when considering requests that memorials be placed within City park facilities or that City parks or buildings be named after individuals, a policy should be in place. POLICY: Land, facilities and features within property owned by the City of Tigard will be named through an administrative process in accordance with established criteria that emphasize community identity and service to the community. • Criteria for naming City park facilities, distinct elements within City -owned properties, and City buildings: 1. Memorials within City park facilities — Memorials included within this category are memorials which would be placed on or near basic park amenities, such as benches, picnic tables, trees, shrubs and plaques. If the memorial meets park standards for construction and materials, the Parks Division will assume maintenance responsibility for the useful life of the memorial. Replacement of the memorial shall be at the discretion of the Parks Division staff. Interested parties must submit a written request to the Parks Division regarding the type of memorial, proposal occasion and significance of the memorial. Parties interested in placing memorials shall be financially responsible for the purchase of the memorial. An extensive review process is not necessary for these types of memorials. These requests shall be handled administratively by the Parks Division to ensure that City standards are met. The Parks Division has the right to adjust the location of the proposed memorial. The Parks Division shall notify the City Council of any actions taken to accept and place new memorials within City parks. The standards that the Parks Division will follow in regard to park memorials are: a) Benches — benches must be made of wood, contoured or flat - styled pedestal, outdoor benches unless an alternative material is approved by the Parks Division upon a finding that there are circumstances that exist that make it appropriate to use the alternative material. Any bench to be contributed as a memorial and to be placed within City park facilities shall be purchased through a Parks Division approved manufacturer. A brass plaque may be attached to the bench but shall be no larger than 2 1 /2 x 6 inches in size. Prior to purchasing any bench for display in City parks, an interested party must contact City staff and review the example of approved benches maintained by the City staff. b) Trees — trees planted at City facilities as memorials must be at least 2 inches caliper, native to the area and fit into the existing landscape scheme of the park area or fit into the adopted plan for tree planting in that area. c) Plaques -- plaques may be placed in conjunction with a shrub or tree which are donated to the City as a memorial. Plaques shall not be placed as stand alone features. Plaques must be made of bronze and be no larger than 8 1 /z x 11 inches in size. Plaques must be set in concrete, aggregate rock, or a boulder. City staff shall review the design of plaque and setting. Examples of the type of plaques approved by the City shall be made available by Parks staff. 2. Distinct elements within City -owned parks — Memorials can be placed at distinct elements of City -owned properties, such as shelters, sports fields, gardens, wetlands, tennis courts, rooms, fountains, ponds, paths, art, etc. Individuals interested in having a distinct element named in honor of an individual are required to submit a written request to the Tigard City Council regarding the particular type of amenity in which they are interested in sponsoring. Applications shall be made through the Parks Division. Requests for such amenities may be made to honor an individual who has passed away or as an honorarium for someone who is living and has made a contribution to the City, either financially or through civic duty. Review of such requests shall be made by the City Council. Council approval is needed. Guidelines regarding signage shall be adopted by Council based on recommendations made by the Parks Division. The standards that the Parks Division will follow in regard to signage will be kept on record at the Public Works office. Examples of suitable signage will be available for public viewing. 3. Naming of buildings and park properties — City buildings and park properties may be named to honor individuals or groups. Interested parties shall submit a written request to the Tigard City Council regarding the property or building which they are interested in having Council name in honor of an individual or group. In addition, the City Council on its own motion, may consider naming a building or park. This type of memorial requires extensive review and Council approval in the form of a resolution. City staff will deal with guidelines for Council consideration. The standards that the Parks Division will follow in regard to signage will be kept on record at the Public Works office. Examples of suitable signage will be available for public viewing. I:\adm \memorial policy.doc • EXCERPT PROPERTY ACQUISITION PROCEDURES Completing the Negotiations Once a value for the property has been established by appraisal or otherwise, the matter should again be discussed with the City Council in executive session. If the Council determines that the property and its probable acquisition cost are appropriate, the Council should direct staff to continue negotiations. If the Council directs, negotiations can be terminated at this point. Assuming the direction is to move forward with negotiations, a copy of the appraisal or other valuation should be transmitted to the owner and its attorney for review. Further negotiations may be required to resolve matters such as price, potential reservations of rights by the seller (e.g., easements), or the desire of the seller to restrict the uses to which the property may be put by the City. In some cases, the City may not require immediate possession of the property, and the owner may wish to continue to reside on, make improvements to, remove improvements from, or otherwise use the property until the City needs possession. "Naming" rights for the property are frequently desired by the owner. These and many other possible issues may require further negotiations in which the City Attorney should participate, and any understanding that is reached with the owner must be included in the written acquisition agreement. The City Council may need additional briefings during this time in executive session. The Council may also need to give further direction during the negotiation process. Once the parties have come to terms, the City Attorney's office will prepare a draft purchase and sale agreement using an approved template adapted to the particulars of the transaction. The purchase and sale agreement will be circulated to all parties for review and comment. Once language and deal point issues are fully resolved, the final form of agreement should again be brought to the City Council. If the Council finds the terms appropriate, execution of the agreement by the property owner should be obtained, and approval of the agreement should be set for consideration by the Council at a regular or special meeting. AIS -953 B. Business Meeting Meeting Date: 06/26/2012 Length (in minutes): 20 Minutes Agenda Title: Review City Council Appointment Matrix Submitted By: Cathy Wheatley, Administrative Services Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Mtg - Study Sess. Information ISSUE Review Council Appointment Matrix STAFF RECOMMENDATION / ACTION REQUEST Review and confirm or reassign council liaison appointments. KEY FACTS AND INFORMATION SUMMARY • Council members reviewed the traditional board and committee City Council liaison appointments at their December 6, 2011, special goal setting meeting and confirmed the 2012 appointments as submitted on the January 24, 2012, Consent Agenda. • Attached is the matrix confirmed by the council on January 24, which is presented to council for additional review to determine if any adjustments should be made. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION December 6, 2011 January 24, 2012 Attachments Council Liaison Appointment Matrix 2012 City Council Appointment Matrix Committee Name Repr sent five Alternate Rep Meeting Frequency Expect tion Staff Liaison Budget Committee All Council 3 -4 consecutive Monday evenings in April & May Toby LaFrance The Budget Committee provides a public forum to obtain public views in the preparation of fiscal policy. Budget Subcommittee- Social Councilor Woodard 1 meeting in March Toby LaFrance Services Reviews applications submitted by social service agencies for contributions from the city. Consists of 1 Council member and 2 citizen - members of the Budget Committee. Council Workshop or Study Budget Subcommittee - Events All Council Session in March Toby LaFrance Reviews requests for contributions to community events. City Center Development As needed during Council 2 x /month for 1 hr. A en Council sessions, ongoing 2 hours month Sean Farrelly This committee's role is to assist the Urban Renewal Commission in developing and carrying out an Urban Renewal Plan. Community Development Block Councilor Marissa Daniels 2nd Thursday of the month Ongoing- appx. Marissa Daniels Grant Poliy Advisory Board Henderson at 7 p.m. Location rotates 2 hours month By IGA, Washington Co. established the Community Development Policy Advisory Board (PAB) to represent the County Consortium, make recommendations to the County Commissioners on all matters pertaining to the CDBG program. Includes a representative, generally an elected official, from the County and each of the 11 participating cities in the Co. Councilor 2nd Wednesday/month, Intergovernmental Water Board Councilor Buehner Woodard 5:30 p.m., Water Building Monthly Dennis Koellermeier To make recommendations to the Tigard City Council on water issues and to carry out other responsibilities set forth in the IGA between Tigard, Durham, King City and the Tigard Water District. Each jurisdiction is represented by a member + 1 at- large. Committee Name Primary Alternate Rep J Meeting Frequency J Time Staff Liaison 2012 Council Appointment Matrix — Page 1 12/20/2011 Representative Expectation Metro Joint Policy Advisory City of Cornelius 2 " Thursday /month Mayor Dirksen Judith Gray Commission on Transportation C ouncilor J of Dalin 7:30- 9 a.m. @ Metro A 17- member committee that provides a forum for elected officials and representatives of agencies involved in transportation to evaluate transportation needs in the region and to make recommendations to the Metro Council. Mayor's A Appointment Jan — July — Dec 11 an — June 12 July Dec 12 Staff Liaison to the pp J J une 11 Councilor Jan J y Committee Councilor Henderson Woodard Councilor Buehner Councilor Wilson committee interviewing The Mayor & 1 Councilor (on a six -month rotation schedule) review applications and interview individuals interested in a board or committee appointment. Recommendations are forwarded to the Council for ratification. Metropolitan Area 6 times a year, usually Councilor Woodard Louis Sears Wednesday, 1 -5 pm at Louis Sears Communications Commission MACC headquarters MACC is the governing body that oversees the contracts for cable services and TVCTV. The Executive Committee meets separately to make recommendations to the Commission on administrative issues including budget and the review of the Executive Director. Metro Policy Advisory Sherwood Mayor Tualatin Councilor 2 " and 4 Wednesday Ongoing Ron Bunch Committee (MPAC) Keith Mays Chris Barhyte 5 -7 p.m. at Metro 4 hours /month MPAC it is made up of elected officials. Representatives are elected by peers within Washington County cities. Regional Water Providers Councilor Buehner No appointment Quarterly meeting held at John Goodrich Consortium made Metro Consortium is comprised of all water suppliers in the metro area. The Councilor appointee to this group represents the city on regional policy issues. 2012 Council Appointment Matrix — Page 2 12/20/2011 Committee Name Repre Primary sentatives Alternate Rep Meeting Frequency Expect tion Staff Liaison Tigard - Lake Oswego Joint We have two primary seats: Monthly — working on a Water Partnership Oversight Councilor Buehner & Mayor Dirksen new meeting schedule Dennis Koellermeier Committee Membership is comprised of staff and elected officials to govern water partnership between the cities. Washington County Coordinating Mayor Dirksen Councilor 2n Monday @ noon 1-2 hours per month Mike McCarthy Committee Buehner Beaverton City Hall WCCC reviews and comments on major land use and transportation issues and provides a forum for discussion which results in recommendations for a coordinated approach between jurisdictions. The Committee has specific authority on the Major Streets Transportation Improvement Program (MSTIP) and the Countywide Traffic Impact Fee (TIF) program. Representatives to JPAC and MPAC from County and cities in the Co. will be on the policy body. 3r Wednesday of month PLUS: Optional Westside Economic Alliance Mayor Dirksen Councilor Wilson 7:30 -9 a.m. @St. Vincent's Thursday Forum Ron Bunch Hospital Board Room breakfast w/ speakers Create an environment conducive to business growth, working to influence decisions on policies and regulations impacting the economic vitality of the area. Councilor Willamette River Water Coalition Henderson Councilor Wilson Monthly Dennis Koellermeier Mission of the coalition is to protect the Willamette River and to protect Tigard's water rights. 2012 Council Appointment Matrix — Page 3 12/20/2011 • Tigard Board & Committee Liaison Assignments: Committee Name Primar Alternate Rep Meetin F uenc Time Staff Liaison .ter Representative .. Expectation AiiiiiiiiiIiiiiiiiiiiiiiic City Center Advisory Councilor r Wednesday /month@ Commission Henderson 6:30 pm Sean Farrelly This committee's role is defined in the City Charter and is to assist the Urban Renewal Commission in developing and carrying out an Urban Renewal Plan. High Capacity Transit Land meet during regularly Use Plan Citizens Advisory Councilor Wilson Councilor scheduled Transportation Judith Gray Committee Buehner Advisory Committee Mtgs Metro has identified the "SW Corridor" (PDX - Sherwood via Tigard) as the next priority expansion line for the regional HCT system. The city is gearing up for an extensive planning process beginning with a state - funded land use plan to identify potential station area locations and development traits to warrant HCT investment and achieve the city's aspirations. The Transportation Advisory Committee serves as the Citz. Advisory Comm. for the land use plan. Library Board I Councilor Henderson I I month at 7:00 PM second Thursday of each I I Margaret Barnes Advisory to the Council re ardin librail policies, budget, facilities and other needs of the community to provide quali libra service, er TMC 2.36.030. Pry Alternate Re ° Tim Neighborhood Involvement 3` Wednesday /every other Mayor Dirksen 6 hours a year Joanne Bengtson Committee (formerly CCI) mo. @ 7pm Charged with oversight for the Neighborhood Network program, encourages two -way communication between city and residents and encourages residents to be more involved. (The committee changed its name to reflect new mission — previous incarnation was Committee for Citizen Involvement.) Park & Recreation Advisory Councilor 2nd Monday /month 7 pm Steve Martin Board Woodard in the Water Building To advise the Council on park and recreation policies, facilities, programs and budgets. I Councilor I I 1st & 3rd Monday /month I Planning Commission Woodard @ 7pm Susan Hartnett Assists the City Council to develop, maintain, update and implement the Comprehensive Plan, to formulate the Capital Improvements Program, and to review and take action on development projects and development code provisions delegated to the Commission. 2012 Council Appointment Matrix — Page 4 12/20/2011 Transportation Advisory Councilor Wilson Councilor 1" Wednesday, 6:30 p.m., 1.5 hr. meetings Judith Gray Committee Buehner library 2° Floor Conf Rm Advisory to council & staff regarding planning and development of a comprehensive transportation network, including development of plans and corresponding financing programs; development of funding mechanisms and sources to implement transportation projects and ensure adequate maintenance of the existing transportation infrastructure; public involvement and education in transportation matters and ways to improve traffic safety and accessibility in all transportation modes. Tree Board I Councilor Henderson 6:30 p.m. I 11S Wednesday of month @ I I Todd Prager The mission of the Tree Board is to develop and administer a comprehensive program for the management, maintenance, removal, replacement & protection of trees on public property. Youth Advisory Council 1 Mayor Dirksen I I 1" & 3' Wednesdays @ City Hall I I Sheryl Huiras Students in grades 5 -12 represent their peers as resources to the community to advise the best ways to build developmental assets for each youth in Tigard. The Youth Advisory Council also facilitates the development and implementation of programs and activities that are important to youth. I:\adm\city council \goals\2012 apptmatrix with description 111220.docx 2012 Council Appointment Matrix — Page 5 12/20/2011 • t AGENDA ITEM NO. 2 -B CITIZEN COMMUNICATION DATE: June 26, 2012 (Limited to 2 minutes or less, please) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME, ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED -� ",? / Name: G 1Z-0 t1 Ar'Js -riu Also, please spell your name as it sounds, if it will I '� R L c N/6 help the presiding officer pronounce: i 3 c (P C Q ata h e t �; �; Address 'Th A-T1 L Cityt -� State C96Z Zip C 3 - 1113 P Phone No. CID -2- -) S `f ao S g oia ►'► x- t Name: Also, please spell your name as it sounds, if it will �! �c ♦ -� help the presiding officer pronounce: COMMUNITY THEATRE Address Announcing Our 2nd Season Cit State Zip 2012 -2013 Phone No. All productions to be performed on "The Stage" at Calvin Name: 10445 Southwest Canterbury Lane - Tigard Also, please spell your name as it sounds, if it will help the presiding officer pronounce: SPECIAL SEASON TICKET PRICING 3 Shows Address Adults: $30 City Seniors /Military /Students: $25 State Zip Children (Under 10): $14 Phone No. Tickets @MaskAndMirror.com 503 - 524 -2058 CITIZEN COMMUNICATION C o"?.-c- (2 / -1 4 C/a_, AIS -955 3• A. Business Meeting Meeting Date: 06/26/2012 Length (in minutes): Consent Item Agenda Title: Approve City Council Meeting Minutes Submitted By: Carol Krager, City Management Item Type: Motion Requested Meeting Type: Consent Agenda Information ISSUE Approve City Council meeting minutes. STAFF RECOMMENDATION / ACTION REQUEST Approve minutes as submitted. KEY FACTS AND INFORMATION SUMMARY Attached council minutes are submitted for City Council approval. (Dates of meetings are listed under "Attachments" below.) OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments June 5. 2012 Minutes Co17 A92/2 AIS -936 3•B • Business Meeting Meeting Date: 06/26/2012 Length (in minutes): Consent Item Agenda Title: Award Fuel and Related Services Contract to Bretthauer Oil Company Prepared For: Joseph Barrett Submitted By: Joseph Barrett, Financial and Information Services Item Type: Motion Requested Meeting Type: Consent Agenda - LCRB Information ISSUE Shall the Local Contract Review Board award a contract for the city's fuel and related services need to Bretthauer Oil Company? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the Local Contract Review Board award the contract for the city's fuel and related services needs to the Bretthauer Oil Company and authorize the City Manager to fully execute the contract. KEY FACTS AND INFORMATION SUMMARY The City's contract for unleaded and diesel fuel expired at the end of 2006. Since that time, the City has been operating under a bridge agreement with a fuel provider while a detailed analysis of the City's options was conducted. As a result of the analysis it was very obvious it was in the City's best interest to retain the current format of fueling at a combination of captive, or City -owned pumps, and foreign, or commercial fueling card -lock stations. Other options considered included moving exclusively to either captive or foreign sites, participation in a "fleet card" program offered by multiple fueling companies, and using the City's purchasing card program to purchase fuel at local stations. Under Tigard Public Contracting Rule 10.045 the purchase of gasoline and diesel fuel is exempt from competitive bidding. Staff did solicit quotes where possible and has documented all efforts in accordance with the terms detailed under Public Contracting Rule 10.045. When all options and quotes were reviewed, including a detailed review of both hard and soft dollar estimates, the Bretthauer Oil Company was found to be the best fuel provider for the City. Bretthauer Oil Company will deliver both unleaded and diesel fuels to the City's captive site as well as offer the same fuels at foreign sites via multiple Pacific Pride commercial fueling stations, including the only commercial fuel station in Tigard. The cost for the fuel will be charged at a small markup over the wholesale price for the day of purchase, for the captive site the markup will be $0.065 and for the foreign sites it will $0.05. OTHER ALTERNATIVES As staff conducted a review of the best practices surrounding fuel purchases for the city no other alternatives provide the overall savings as this contract provides. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION The Local Contact Review Board approved the previous contract in February 2007. Fiscal Impact Cost: $350,000 Budgeted (yes or no): Yes Where budgeted ?: Multiple Additional Fiscal Notes: As fuel prices are extremely volatile, the overall cost of this contract over the possible five (5) year life is extremely difficult to estimate. Staff is using a figure of $350,000 /year for a total of $1,750,000 possible over contract's life. The previous five year agreement was estimated at $1,125,000 over the life and acutals during that time came in at $1,244,010. Fuel is budgeted each fiscal year in multiple funds and across all departments. AIS -944 4 Business Meeting Meeting Date: 06/26/2012 Length (in minutes): 10 Minutes Agenda Title: Resolution Approving the Issuance of Tax Exempt Bonds by Yamhill County for the benefit of George Fox University Prepared For: Toby LaFrance Submitted By: Toby LaFrance, Financial and Information Services Item Type: Resolution Meeting Type: Council Business Meeting - Main Public Hearing - Legislative Information ISSUE Should the City Council approve the request for the issuance of bonds by Yamhill County for the benefit of George Fox University that refund bonds issued by Yamhill County in 2005, a portion of which financed the acquisition and improvement of the University's campus located in Tigard? STAFF RECOMMENDATION / ACTION REQUEST Because the issuance of the bonds will not constitute a debt of the City and the bonds will be repaid soley by Yamhill County from the resources of George Fox University, staff recommends approval of the resolution. KEY FACTS AND INFORMATION SUMMARY George Fox University is a non - profit university with a campus in Tigard. In 2005, Yamhill County issued tax exempt bonds at the request of the University, which they are now refinancing to take advantage of lower interest rates. Due to IRS tax rules related to issuing tax exempt conduit revenue bonds, George Fox University is required to have a public hearing conducted by the jurisdictions where the projects being financed by the bonds are located. The issuance of the bonds by Yamhill County will not be a debt of the City and will be repaid from resources of the University. No portion of the debt would be paid from a tax levied upon any property within the City of Tigard. This action is strictly meeting a requirement that the University has under the tax code. OTHER ALTERNATIVES Do not approve the resolution, preventing the issuance of tax exempt bonds by Yamhill County to refund existing debt obligations of George Fox University. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION The 2005 Bond issuance was approved by City Council in Resolution 05 -34 on May 10, 2005. Attachments Resolution • AGENDA ITEM No. 4 Date: June 26, 2012 PUBLIC HEARING TESTIMONY SIGN -UP SHEETS Please sign on the following page(s) if you wish to testify before the Tigard City Council on: APPROVE ISSUANCE OF TAX EXEMPT BONDS BY YAMHILL COUNTY FOR THE BENEFIT OF GEORGE FOX UNIVERSITY Due to Time Constraints City Council May Impose A Five - minute Time Limit on Testimony � A AGENDA ITEM No. 4 Date: June 26, 2012 PLEASE PRINT Proponent — (Speaking In Favor) Opponent — (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. \ e - X Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AIS -928 5 Business Meeting • Meeting Date: 06/26/2012 Length (in minutes): 15 Minutes Agenda Title: FY 2012 Year -End Supplemental Budget Amendment Prepared For: Toby LaFrance Submitted By: Carissa Collins, Financial and Information Services Item Type: Motion Requested Meeting Type: Council Business Meeting - Main Resolution Public Hearing - Legislative Information ISSUE A year -end supplemental amendment to the FY 2012 Adopted Budget is requested. The purpose of the supplemental is to account for those items requiring an adjustment to the existing budgets that were unknown at the time that the last supplemental was approved. The following issues are addressed in the amendment: 1. Re -key alI city facilities 2. Capital Improvement Program - Parks 3. Water line -of- credit 4. Citywide Unemployment Payment STAFF RECOMMENDATION / ACTION REQUEST Approve the FY 2012 Year -End Supplemental Budget Amendment. KEY FACTS AND INFORMATION SUMMARY The following is a list of items that require council action for the FY 2012 Adopted Budget: 1. Re-key all city facilities - A total of $50,000 is required for payment of a purchase order to re -key all city -owned facilities. Contingency in the Fleet/Property Management Fund will decrease by $50,000 with an equal increase in program expenditures. The Insurance Fund will reimburse $30,000 of this expense in FY 2013. 2. Capital improvement Program - Parks Funding in the amount of $34,500 is required for additional expenses associated with the completion of design work for the Fanno Creek Trail, Main to Grant Streets. Parks SDC contingency will decrease by $34,500. Transfers Out of Parks SDC will increase by this same amount. In turn, Transfers In to the Parks Capital Fund will increase by $34,500 with an equal increase in capital program expenditures. 3. Water line -of- credit - One of the uses of the $97 million dollars of water revenue bonds is to pay off the line -of- credit that has been used to fund the Lake Oswego Water Partnership in the amount of $5,973,798. This action will result in an increase in debt proceeds in the Water Debt Service Fund with an equal increase in debt service payment. Under Oregon Budget Law, it is not necessary to budget bond proceeds in the year they are received. However, this information is being included in order to maintain transparency within the budget process. 4. Citywide Unemployment Payment - FY 2012 unemployment costs assessed by the state have doubled and the cost increase has been paid by Financial Operations in the Central Service Fund. This cost has been AGENDA ITEM No. 5 Date: June 26, 2012 PUBLIC HEARING TESTIMONY SIGN -UP SHEETS Please sign on the following page(s) if you wish to testify before the Tigard City Council on: APPROVE FISCAL YEAR 2012 YEAR -END SUPPLEMENTAL BUDGET AMENDMENT Due to Time Constraints City Council May Impose A Five - minute Time Limit on Testimony 41 AGENDA ITEM No. 5 Date: June 26, 2012 PLEASE PRINT Proponent — (Speaking In Favor) Opponent — (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Xglress & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. allocated among the departments in the FY 2013 budget. However, a budget adjustment is required in order to have sufficient appropriations within the Central Services Fund in FY 2012. As a result, Central Service contingency will decrease by $120,000 with an equal increase in program expenditures in Policy and Administration. OTHER ALTERNATIVES Do not approve the supplemental budget amendment. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS 6. Financial Stability DATES OF PREVIOUS CONSIDERATION N/A Fiscal Impact Cost: $6,178,298 Budgeted (yes or no): No Where Budgeted (department/program): PW/FIN /CIP /DEBT Additional Fiscal Notes: The total impact of this action consists of increased operating and capital requirements that are offset by transfers from contingency and additional resources. The Exhibit -A has the details, however below is a summary of the supplemental changes that have additional resources and have no impact on future revenues. 1. Re -Key all city facilities - $50,000 Fleet/Property Management Fund 2. Capital Improvement Program - $34,500 Parks SDC 3. Water Line -of- Credit - $5,973,798 Water Debt Service Fund 4. Unemployment Payment - $120,000 Central Service Fund Attachments Resolution Exhibit A AIS -930 6. Business Meeting Meeting Date: 06/26/2012 Length (in minutes): 35 Minutes Agenda Title: 2011 Audit Presentation Prepared For: Debbie Smith -Wagar Submitted By: Amy Lawson, Financial and Information Services Item Type: Resolution Meeting Type: Council Business Meeting - Main Information ISSUE Present the City of Tigard financial audit for fiscal year ending June 30, 2011. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends approval of the resolution to address the findings and deficiencies in the comprehensive annual financial report for the year ended June 30, 2011. KEY FACTS AND INFORMATION SUMMARY Each year the City of Tigard's annual financial report is audited by an independent licensed municipal auditor. Talbot, Korvola and Warwick audited the report this year. The city received an unqualified or "clean" opinion on the financial statements. The auditor's required communications are attached to this AIS. The Oregon Secretary of State's Audits Division selects various annual financial statements from local governments to review each year under ORS 297.465(3). The City of Tigard's report was selected this year, and the Audits Division had six findings that are outlined in a letter attached to this AIS. As required by ORS 297.466, the city council must adopt a resolution outlining the steps the city is taking to correct these findings. Those steps are outlined in the attached resolution and Appendix A. Even prior to receiving the letter from the Audits Division, management recognized the need to get additional training for staff, provide additional internal controls over reporting, and revise the audit schedule to allow time for more review. The Accounting Supervisor attended a three -day intensive training on preparing the annual financial report offered by the Government Finance Officers Association (GFOA) in April. On May 3rd, the Finance and Information Services Director, Assistant Finance Director, and the Accounting Supervisor met with representatives of Talbot, Korvola and Warwick to develop a schedule for the audit that would allow sufficient time to get all schedules properly prepared and reviewed, and allow time for review of the fmancial statements prior to the fmal audit report being issued. The schedule was structured so that the Accounting Supervisor will be responsible for preparing the annual report, and the Assistant Finance Director will be responsible for reviewing that report. OTHER ALTERNATIVES If the attached resolution is not approved Tigard will be out of compliance with ORS 297.466. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS NA DATES OF PREVIOUS COUNCIL CONSIDERATION Staff presents the financial audit annually. Attachments Required Auditor Communications Audits Divison Letter Resolution Resolution Appendix A City of Tigard, Oregon Report to the City Council February 7, 2012 /r a m TALBOT, KORVOLA & WARWICK, LLP Certified Public Accountants / February 7, 2012 / k City Council City of Tigard TKIII Tigard, Oregon We are pleased to present this report related to our audit of the basic financial Talbot, Korvola statements and compliance of the City of Tigard, Oregon (the City) for the year & Warwick, LLP ended June 30, 2011. This report summarizes certain matters required by professional standards to be communicated to you in your oversight responsibility for Certified Public Accountants the City's financial and compliance reporting Consultants Y' p process. 4800 SW Macadam Ave, Suite 400 This report is intended solely for the information and use of the City Council and Portland, Oregon 91239 -3913 management and is not intended to be and should not be used by anyone other than P503.274.2849 these specified parties. It will be our pleasure to respond to any questions you have F503.274.2953 regarding this report. We appreciate the opportunity to be of service to the City. www.tkw.com Certified Public Accountants An mdhcendenlly Owned Member MCGLADREY ALLIANCE - McGladrey The McGladrey Alliance is a premier affiliation of independent accounting and consulting firms. The McGladrey Alliance member firms maintain their name, autonomy and independence and are responsible for their own client fee arrangements, delivery of services and maintenance of client relationships. Contents Required Communications Summary of Accounting Estimates Recently Issued Accounting Standards Attachment A — Certain Written Communications Between Management and Our Firm • Arrangement Letter • Representation Letter CITY OF TIGARD, OREGON REQUIRED COMMUNICATIONS YEAR ENDED JUNE 30, 2011 Statement on Auditing Standards No. 114 requires the auditor to communicate certain matters to keep those charged with governance adequately informed about matters related to the financial statement audit that are, in our professional judgment, significant and relevant to the responsibilities of those charged with governance in overseeing the financial reporting process. The following summarizes these communications. Area Comments Auditor's Responsibility Under Our responsibility under auditing standards Professional Standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller General of the United States, has been described to you in our arrangement letter dated May 25, 2011. Accounting Practices Adoption of, or Change in, Accounting Policies Management has the ultimate responsibility for the appropriateness of the accounting policies used by the City. In the current year the City adopted the provisions of Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. This Statement provides guidance to more clearly and consistently present fund balance classifications, and clarifies the existing governmental fund type definitions. The Standard establishes fund balance classifications that comprise a hierarchy based primarily on the extent to which a government is bound to observe constraints imposed upon the use of the resources reported in governmental funds. Significant or Unusual Transactions We did not identify any significant or unusual transactions or significant accounting policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus. Alternative Treatments Discussed with Management We did not discuss with management any alternative treatments within accounting principles generally accepted in the United States of America for accounting policies and practices related to material items during the current audit period. 1 CITY OF TIGARD, OREGON REQUIRED COMMUNICATIONS (Continued) YEAR ENDED JUNE 30, 2011 Area Comments Management's Judgments and Summary information about the process used by Accounting Estimates management in formulating particularly sensitive accounting estimates is in the attached Summary of Accounting Estimates. Audit Adjustment One audit adjustment recorded by the City is presented with the Representation Letter included in Attachment A. Uncorrected Misstatements Uncorrected misstatements are summarized and presented with the Representation Letter included in Attachment A. Disagreements with Management We encountered no disagreements with management over the application of significant accounting principles, the basis for management's judgments on any significant matters, the scope of the audit, or significant disclosures to be included in the financial statements. Consultations with Other Accountants We are not aware of any consultations management had with other accountants about accounting or auditing matters. Significant Issues Discussed with No significant issues arising from the audit were Management discussed or were the subject of correspondence with management. Difficulties Encountered in Performing We did not encounter any difficulties in dealing the Audit with management during the audit. Letter Communicating Significant We have separately communicated the material Deficiencies and Material Weaknesses weaknesses identified during our audit of the financial statements, as required by Government Auditing Standards and OMB Circular A -133, under separate cover in our reports related to the audit of Federal programs dated February 7, 2012. Certain Written Communications Copies of certain written communications Between Management and Our Firm between our Firm and management of the City are included as Attachment A. 2 CITY OF TIGARD, OREGON SUMMARY OF ACCOUNTING ESTIMATES YEAR ENDED JUNE 30, 2011 Accounting estimates are an integral part of the preparation of financial statements and are based upon management's current judgment. The process used by management encompasses their knowledge and experience about past and current events and certain assumptions about future events. You may wish to monitor throughout the year the process used to compute and record these accounting estimates. The following describes the significant accounting estimates reflected in the City's basic financial statements: Area Accounting Policy Estimation Process Depreciation of Capital Described in Note 1 of the Computed on the straight - Assets Notes to Basic Financial line method based on the Statements. estimated useful lives of the individual assets. Donated Assets Described in Note 1 of the Donated assets are Notes to Basic Financial recorded at estimated fair Statements. market value as of the date of the donation. Accrued Compensated Described in Note 1 of the Liability is accrued when Absences Notes to Basic Financial incurred in the entity -wide Statements, and proprietary fund statements and when matured in the governmental fund statements. Postemployment Benefits Described in Note 1 of the Amounts reported and Other Than Pensions Notes to Basic Financial disclosed in the basic Statements. financial statements for postemployment benefits other than pensions are actuarially determined using information provided by the City to the actuary. 3 CITY OF TIGARD, OREGON RECENTLY ISSUED ACCOUNTING STANDARDS YEAR ENDED JUNE 30, 2011 The Governmental Accounting Standards Board (GASB) has issued statements not yet implemented by the City. Management has not yet determined the effect these statements will have on the City's financial statements. However, the City plans to implement these standards by the required dates. The statements which might impact the City are as follows: Statement Comments GASB Statement No. 61, The This Statement will be effective for the City beginning with Financial Reporting Entity: its fiscal year ending June 30, 2013. Early implementation Omnibus —an amendment of GASB is encouraged. This Statement provides guidance for Statements No. 14 and No. 34 including, presenting and disclosing information about component units and equity interest transactions of a financial reporting entity. A key aspect of this Statement is the clarification of the financial benefit/burden relationship between the primary government and the component unit(s). GASB Statement No. 62, Codification This Statement will be effective for the City beginning with of Accounting and Financial its fiscal year ending June 30, 2013. Early implementation Reporting Guidance Contained in is encouraged. This Statement codifies all sources of Pre - November 30, 1989 FASB and accounting principles generally accepted in the United AICPA Pronouncements States of America for state and local governments so that they derive from a single source. For enterprise funds and business -type activities this Statement eliminates the reference in the footnotes related to application of post - November 30, 1989 FASB guidance that does not conflict with or contradict GASB pronouncements. GASB Statement No. 63, Financial This Statement will be effective for the City beginning with Reporting of Deferred Outflows of its fiscal year ending June 30, 2013. Early implementation Resources, Deferred Inflows of is encouraged. This Statement replaces the current Resources, and Net Position Statement of Net Assets with a Statement of Net Position, and provides guidance on the presentation of deferred outflows of resources and deferred inflows of resources, and their effects on a government's net position. 4 ATTACHMENT A CERTAIN WRITTEN COMMUNICATIONS BETWEEN MANAGEMENT AND OUR FIRM • Arrangement Letter • Representation Letter May 25, 2011 City Council OA City of Tigard, Oregon Tigard, Oregon Attention: Mayor Craig Dirksen TKM This letter is to explain our understanding of the arrangements for the services we are to perform for the City of Tigard, Oregon and the Tigard Urban Renewal Agency, a component unit of the City of Tigard (collectively, the City) for the year ending June 30, 2011. We ask Talbot, Korvola & Warwick, LtP that you either confirm or amend this understanding. I, ill L::' 'Ht) If kr lffl; ..,', ", IJ:a.11 Our acceptance of this engagement is subject to our satisfactorily completing our normal 4800 SW Macadam Ave, Suite 400 Portland. Oregon 911393913 engagement acceptance procedures, including review of the audit documentation of your previous auditors. We will notify you promptly if we become aware of anything during our P503.114.2849 acceptance procedures or the review of audit documentation that results in our not being able F 503114.1853 �' to continue this engagement. www.tkw. Audit Services We will perform an audit of the City's governmental activities, business -type activities, each major fund, and aggregate remaining fund information as of and for the year ending June 30, 2011, which collectively comprise the basic financial statements. We understand that the financial statements will be prepared in accordance with accounting principles generally accepted in the United States of America. The objective of an audit of financial statements is to express opinions on those statements. We are responsible for forming and expressing opinions about whether the financial statements that have been prepared by management with the oversight of the City Council are presented fairly, in all material respects, in conformity with accounting principles generally accepted in the United States of America. We will also perform the audit of the City as of June 30, 2011, so as to satisfy the audit requirements imposed by the Single Audit Act and the U.S. Office of Management and Budget (OMB) Circular No. A -133. We will conduct the audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards issued by the Comptroller General of the United States; the provisions of the Single Audit Act, OMB Circular A -133, and OMB's Compliance Supplement; and Minimum Standards for Audits of Oregon Municipal Corporations. Those standards, circular, and supplement require that we plan and perform the audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free of material misstatement whether caused by error or fraud. Accordingly, a material misstatement may remain undetected. Also, an audit is not designed to detect errors or fraud that are immaterial to the financial statements. The determination of abuse is subjective; therefore, Government Auditing Standards do not expect us to provide reasonable assurance of detecting abuse. An audit of financial statements includes obtaining an understanding of the City and its environment, including its internal control, sufficient to assess the risks of material misstatement of the financial statements, and to design the nature, timing, and extent of MCGLADREY ALLIANCE M cGladrey 7 ^o McGladrey alliance Is a prom er atfiliatior of ,ndecondent a +nd consulting firms I ne MCGlddrey Alliance mml.er firms m, mfain t •eir n< rc autonomy and trdependence and are responsible for tr"eir own d en[ fee arrengemen , deyery of services and maintenance Of client rel,r icnsru ps City Council City of Tigard, Oregon May 25, 2011 Page 2 Audit Services (Continued) further audit procedures. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, we will communicate to management and the City Council any significant deficiencies or material weaknesses that we become aware of during the course of the audit. We will also communicate to the City Council (a) any fraud involving senior management and fraud (whether caused by senior management or other employees) that causes a material misstatement of the financial statements, (b) any illegal acts, violations of provisions of contracts or grant agreements, and abuse that come to our attention (unless they are clearly inconsequential), (c) should any arise, any disagreements with management and other serious difficulties encountered in performing the audit, and (d) various matters related to the City's accounting policies and financial statements. In addition to our reports on the City's financial statements, we will also issue the following reports or types of reports: • A report on the fairness of the presentation of the City's Schedule of Expenditures of Federal Awards for the year ending June 30, 2011. • Reports on internal control related to the financial statements and major programs. These reports will describe the scope of testing of internal control and the results of our tests of internal controls. • Reports on compliance with laws, regulations, and the provision of contracts or grant agreements. We will report on any noncompliance which could have a material effect on the financial statements and any noncompliance which could have a direct and material effect on each major program. • A Schedule of Findings and Questioned Costs. • A data collection form (Form SF -SAC) U.S. Department of Commerce for the year ending June 30, 2011. • A report on the Summary of Revenues and Expenditures as required by Minimum Standards for Audits of Oregon Municipal Corporations. • Independent Auditor's Report Required by Oregon State Regulations. The responsibility we are to take for the material included in this report will be the same as that we assume for other supplementary information accompanying the financial statements. The funds that you have told us are maintained by the City and that are to be included as part of our audit are listed here. General Fund Urban Renewal Agency Debt Service Fund Storm Sewer Fund Gas Tax Fund Facility Fund Water Quality and Quantity Fund City Gas Tax Fund Transportation Development Tax Fund Water General Fund Tree Replacement Fund Traffic Impact Fee Fund Water System Development Fund Electrical Inspection Fund Underground Utility Fund Water Capital Projects Fund Criminal Forfeiture Fund Street Maintenance Fee Fund Central Service Fund Building Fund Parks Capital Fund Fleet Property Management Fund Library Fund Parks SDC Fund Insurance Fund Bancroft Debt Service Fund Urban Renewal Agency Capital Projects Fund General Obligation Bond Debt Service Fund Sanitary Sewer Fund The component unit whose financial statements you have told us are to be included as part of the City's basic financial statements is the Tigard Urban Renewal Agency. City Council City of Tigard, Oregon May 25, 2011 Page 3 Audit Services (Continued) The federal financial assistance programs that you have told us that the City participates in and that are to be included as part of the single audit are listed here (based on awards of prior year). Community Development Block Grant Cluster (CFDA 14.218) Public Library Grant (45.310) Bullet Proof Vest Partnership Program (CFDA 16.607) Drinking Water State Rev. Funds — ARRA (CFDA 66.468) GREAT Grant (CFDA 16.737) Energy Efficiency Block Grant — ARRA (CFDA 81.128) Edward Byrne Memorial Justice Assistance (CFDA 16.738) Safe Schools Grant (CFDA 84.184) Capital and Operating Assistance Formula (CFDA 20.507) Drug Free Communities Support Program (CFDA 93.276) Highway Safety Cluster (CFDA 20.601 and 20.602) State Homeland Security Program (CFDA 97.073) Our reports on internal control will include any significant deficiencies and material weaknesses in controls of which we become aware as a result of obtaining an understanding of internal control and performing tests of internal control consistent with requirements of the standards and circular identified above. Our reports on compliance will address material errors, fraud, abuse, violations of compliance requirements, and other responsibilities imposed by state and federal statutes and regulations and assumed by contracts; and any state or federal grant, entitlement or loan program questioned costs of which we become aware, consistent with requirements of the standards and circular identified above. The City's Responsibilities Management is responsible for the financial statements, including the selection and application of accounting policies, adjusting the financial statements to correct material misstatements, and for making all financial records and related information available to us. Management is responsible for providing us with a written management representation letter confirming certain representations made during the course of our audit of the financial statements and affirming to us that it believes the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole and to the opinion units of the financial statements. Management is responsible for establishing and maintaining effective internal control over financial reporting and for informing us of all significant deficiencies and material weaknesses in the design or operation of such controls of which it has knowledge. Management is responsible for the preparation of the Schedule of Expenditures of Federal Awards. Management is also responsible for: a) Making us aware of significant vendor relationships where the vendor is responsible for program compliance; b) Following up and taking corrective action on audit findings, including the preparation of a summary Schedule of Prior Audit Findings, and a corrective action plan; c) Report distribution including submitting the reporting package; d) identifying all federal awards received and expended and the federal program name under which they were received. Federal program and award identification includes, as applicable, the CFDA title and number, the award number and year, the name of the federal agency, and the name of the pass - through entity, as well as the identification of program clusters; e) Establishing and maintaining effective internal control over compliance for federal programs that provides reasonable assurance that the entity is managing federal awards in compliance with laws, City Council City of Tigard, Oregon May 25, 201 I Page 4 The City's Responsibilities (Continued) regulations, and the provisions of contracts or grant agreements that could have a material effect on each of its federal programs; f) Complying with laws, regulations, and the provisions of contracts or grant agreements related to each of its federal programs; and g) Ensuring that the audits required by OMB Circular A -133 are properly performed and submitted when due. Management is required to submit to the Federal Audit Clearing House a reporting package that comprises the Financial Statements and Schedule of Expenditures of Federal Awards, Summary Schedule of Prior Audit Findings, auditor's reports, and corrective action plan. This reporting package is to be submitted electronically with the Data Collection Form. Management is responsible for identifying and ensuring that the City complies with the laws and regulations applicable to its activities, and for informing us about all known material violations of such laws or regulations. In addition, management is responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the City involving management, employees who have significant roles in internal control, and others where the fraud could have a material effect on the financial statements. Management is also responsible for informing us of its knowledge of any allegations of fraud or suspected fraud affecting the City received in communications from employees, former employees, analysts, regulators, or others. The City Council is responsible for informing us of its views about the risks of fraud within the City, and its knowledge of any fraud or suspected fraud affecting the City. The City agrees that it will not associate us with any public or private securities offering without first obtaining our consent. Therefore, the City agrees to contact us before it includes our reports or otherwise makes reference to us, in any public or private securities offering. We may conclude that we are not otherwise associated with the proposed offering and that our association with the proposed offering is not necessary, providing the City agrees to clearly indicate that we are not associated with the contents of the official statement or memorandum. The City agrees that the following disclosure will be prominently displayed in the official statement or memorandum: Talbot, Korvola & Warwick, LLP, our independent auditor, has not been engaged to perform, and has not performed, since the date of its report included herein, uny procedures on the financial statements addressed in that report. Talbot, Korvola & Warwick, LLP also has not performed any procedures relating to this official statement or memorandum. Our association with an official statement or memorandum is a matter for which separate arrangements will be necessary. The City agrees to provide us with printer's proofs or masters of such offering documents for our review and approval before printing, and with a copy of the final reproduced material for our approval before it is distributed. In the event our auditor /client relationship has been terminated when the City seeks such consent, we will be under no obligation to grant such consent or approval. Because Talbot, Korvola & Warwick, LLP (the Firm) will rely on the City and its management and City Council to discharge the forgoing responsibilities, the City holds harmless and releases the Firm, its partners, and employees from all claims, liabilities, losses, and costs arising in circumstances where there has been a knowing misrepresentation by a member of the City's management that has caused, in any respect, the Firm's breach of contract or negligence. This provision shall survive the termination of this arrangement for services. City Council City of Tigard, Oregon May 25, 2011 Page 5 The City's Records and Assistance If circumstances arise relating to the condition of your records, the availability of appropriate audit evidence, or indications of a significant risk of material misstatement of the financial statements because of error, fraudulent financial reporting, or misappropriation of assets which in our professional judgment prevent us from completing the audit or forming an opinion, we retain the unilateral right to take any course of action permitted by professional standards, including declining to express an opinion or issue a report, or withdrawal from the engagement. During the course of our engagement, we may accumulate records containing data that should be reflected in the City's books and records. The City will determine that all such data, if necessary, will be so reflected. Accordingly, the City will not expect us to maintain copies of such records in our possession. The assistance to be supplied by City personnel, including the preparation of schedules and analyses of accounts, will be discussed and coordinated with Debbie Smith - Wagar, Assistant Finance Director. The timely and accurate completion of this work is an essential condition to our completion of the audit and issuance of our audit report. From time to time and depending upon the circumstances, we may use third -party service providers to assist us in providing professional services to you. In such circumstances, it may be necessary for us to disclose confidential client information to them. We enter into confidentiality agreements with all third -party service providers and we are satisfied that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. Fees, Costs, and Access to Audit Documentation Our fees for the audit and accounting services described above are based upon the time required by the individuals assigned to the engagement, plus direct expenses. Our fee for the audit of the City's financial statements and related compliance for the year ending June 30, 2011 is not expected to exceed $51,805. This fee estimate will be subject to adjustments based on unanticipated changes in the scope of our work and /or the incomplete or untimely receipt by us of the information on the client participation list. All other provisions of this letter will survive any fee adjustment. Interim billings will be submitted as work progresses and as expenses are incurred. Billings are due upon submission. Our professional standards require that we perform certain additional procedures, on current and previous years' engagements, whenever a partner or professional employee leaves the Firm and is subsequently employed by or associated with a client. Accordingly, the City agrees it will compensate the Firm for any additional costs incurred as a result of the City's employment of a partner or professional employee of the Firm. In the event we are requested or authorized by the City or are required by government regulation, subpoena, or other'legal process to produce our documents or our personnel as witnesses with respect to our engagements for the City, the City will, so long as we are not a party to the proceeding in which the information is sought, reimburse us for our professional time and expenses, as well as the fees and expenses of our counsel, incurred in responding to such requests. You may choose to publish your financial statements electronically on the City's internet website. You agree we are not required under professional standards or this Agreement to read or monitor the information contained on your website or to consider the consistency of other information in the electronic site with the original document. However, we reserve the right to review the information as presented on your internet website, and to withdraw our report should we disagree with the form, context or manner of presentation of the City Council City of Tigard, Oregon May 25, 2011 Page 6 Fees, Costs, and Access to Audit Documentation (Continued) financial statements upon which we reported. You agree upon written notification of our objections, to immediately remove our report and any reference thereto or to Talbot, Korvola & Warwick, LLP from your internet website. In the interest of facilitating our services to you, we may communicate by electronic mail over the internet. Such communications may include information that is confidential to the City. Our Firm employs measures in the use of computer technology designed to provide reasonable assurance that data security is maintained. While we will use our best efforts to keep such communications secure in accordance with our obligations under applicable laws and professional standards, you recognize and accept that we have no control over the unauthorized interception of these communications once they have been sent. Unless you issue specific instructions to do otherwise, we will assume that you consent to our use of electronic communication during this engagement as we deem appropriate. The documentation for this engagement is the property of the Firm. However, you acknowledge and grant your assent that representatives of the cognizant or oversight agency or their designee, other government audit staffs, and the U.S. Government Accountability Office shall have access to the audit documentation upon their request; and that we shall maintain the audit documentation for a period of at least five years after the date of the report, or for a longer period if we are requested to do so by the cognizant or oversight agency. Access to requested documentation will be provided under the supervision of our Firm's audit personnel and at a location designated by our Firm. You have informed us that you intend to prepare a comprehensive annual financial report (CAFR) and submit it for evaluation by the Government Finance Officers Association's Certificate of Achievement for Excellence in Financial Reporting Program. Our participation in this process is to consist of review of the CAFR for technical compliance with Program requirements, and assistance as requested in responding to prior GFOA comments. Claim Resolution The City and the Firm agree that no claim arising out of services rendered pursuant to this agreement shall be filed more than two years after the date of the audit report issued by the Firm or the date of this arrangement letter if no report has been issued. The City waives any claim for punitive damages. The Firm's liability for all claims, damages, and costs of the City arising from this engagement is limited to the amount of fees paid by the City to the Firm for the services rendered under this arrangement letter. Closing This letter, together with the contract between the City and the Firm constitutes the complete and exclusive statement of agreement between the Firm and the City, superseding all proposals, oral or written, and all other communications, with respect to the terms of the engagement between the parties. In accordance with Government Auditing Standards, a copy of our most recent peer review report is enclosed, for your information. If this letter defines the arrangements as the City understands them, please sign and date the enclosed copy and return it to us. City Council City of Tigard, Oregon May 25, 2011 Page 7 TALBOT, KORVOLA & WARWICK, LLP Certified Pu • li Accountants eV 11 ftm■ ..04 Ito la, Robert G. Moo•y, Jr., ' ner Confirmed on behalf of the add • ssee: City of Tigard, Oregon .--Z ' ' Signatu e Title (2 Irq Jr,i1 Date 0GARD' City of Tigard February 7, 2012 Talbot, Korvola & Warwick, LLP 4800 SW Macadam Avenue, Suite 400 Portland, Oregon 97239 In connection with your audit of the basic financial statements of the City of Tigard, Oregon, (the City) as of and for the year ended June 30, 2011, we confirm that we are responsible for the fair presentation in the financial statements of financial position, changes in financial position, and cash flows in conformity with accounting principles generally accepted in the United States of America. We confirm to the best of our knowledge and belief, as of February 7, 2012, the following representations made to you during your audit. 1. The financial statements referred to above are fairly presented in conformity with accounting principles generally accepted in the United States of America. 2. We have identified for you all organizations that are a part of the City or with which we have a relationship, as these organizations are defined in Section 2100 of the Governmental Accounting Standards Board's Codification of Governmental Accounting and Financial Reporting Standards, that are component units. 3. We have identified for you all of our funds, governmental functions, and identifiable business -type activities. 4. We have properly classified all funds and activities. 5. We have properly determined and reported the major governmental and enterprise funds based on the required quantitative criteria. 6. We are responsible for compliance with laws and regulations applicable to the City including adopting ti approving, and amending budgets. 7. We have identified and disclosed to you all laws and regulations that have a direct and material effect on the determination of financial statement amounts including legal and • contractual provisions for reporting specific activities in separate funds. .8. We have made available to you: a. All financial records and related data of all funds and activities, including those of all special funds, programs, departments, projects, activities, etc., in existence at any time during the period covered by your audit. b. All minutes of the meetings of the City Council and committees of board members or summaries of actions of recent meetings for which minutes have not yet been prepared. 13125 SW Hall Blvd. • Tigard, Oregon 97223 • 503.639.4171 TTY Relay: 503.684.2772 • www.tigard- or.gov Talbot, Korvola & Warwick, LLP February 7, 2012 Page 2 9. We have no knowledge of fraud or suspected fraud affecting the City involving: a. Management. b. Employees who have significant roles in the internal control, or c. Others where the fraud could have a material effect on the financial statements. 10. We acknowledge our responsibility for the design and implementation of programs and controls to provide reasonable assurance that fraud is prevented and detected. 11. We have no knowledge of any allegations of fraud or suspected fraud affecting the City received in communications from employees, former employees, analysts, regulators, or others. 12. We have informed you of all significant deficiencies, including material weaknesses, in the design or operation of internal controls that could adversely affect the City's ability to record, • process, summarize, and report financial data. 13. There have been no communications from regulatory agencies concerning noncompliance with, or deficiencies in, financial reporting practices. 14. We have no plans or intentions that may materially affect the carrying value or classification of assets and liabilities. 15. The following have been properly recorded and /or disclosed in the financial statements: a. Related -party transactions, including those with the component unit for which the City is accountable as defined in Section 2100 of the Governmental Accounting Standards Board's (GASB) Codification of Governmental Accounting and Financial Reporting Standards, and interfund transactions, including interfund accounts and advances receivable and payable, sale and purchase transactions, interfund transfers, long -term loans, leasing arrangements, and guarantees, all of which have been recorded in accordance with the economic substance of the transaction and appropriately classified and reported. b. Lines of credit or similar arrangements. c. Security agreements in effect under the Uniform Commercial Code. d. The fair value of investments. e. Debt issue provisions. f. All significant estimates and material concentrations known to management which are required to be disclosed in accordance with the AICPA's Statement of Position No. 94 -6, Disclosure of Certain Significant Risks and Uncertainties. Significant estimates are estimates at the Statement of Net Assets date which could change materially within the next year. Concentrations refer to volumes of business, revenues, available sources of supply, or markets for which events could occur which would significantly disrupt normal finances within the next year. g. The effect on the financial statements of GASB 54 which has been issued and adopted. h. Deposits and investment securities category of custodial credit risk. • Talbot, Korvola & Warwick, LLP February 7, 2012 Page 3 16. We are responsible for making the accounting estimates included in the financial statements. Those estimates reflect our judgment based on our knowledge and experience about past and current events and our assumptions about conditions we expect to exist and courses of action we expect to take. In that regard, adequate provisions have been made: a. To reduce receivables to their estimated net collectable amounts. b. For pension obligations, post- retirement benefits other than pensions, and deferred compensation agreements attributable to employee services rendered through June 30, 2011. 17. There are no: a. Material transactions that have not been properly recorded in the accounting records underlying the financial statements. b. Violations or possible violations of laws or regulations whose effects should be considered for disclosure in the financial statements or as a basis for recording a loss contingency. In that regard, we specifically represent that we have not been designated as, or alleged to be, a "potentially responsible party" by the Federal Environmental Protection Agency or any equivalent state agencies in connection with any environmental contamination. c. Material liabilities or gain or loss contingencies that are required to be accrued or disclosed by the Financial Accounting Standards Board Accounting Standards Codification (FASB ASC) Topic Contingencies and/or GASB Statement No. 10. d. Communications from grantors, lenders, other funding sources, or regulatory agencies concerning noncompliance with: (1) Statutory, regulatory, or contractual provisions or requirements. (2) Financial reporting practices that could have a material effect on the financial statements. e. Guarantees, whether written or oral, under which the City is contingently liable. f. Arrangements with financial institutions involving compensating balances or other arrangements involving restrictions on cash balances. g. Agreements to repurchase assets previously sold. h. Liens or encumbrances on assets or revenues or any assets or revenues which were pledged as collateral for any liability or which were subordinated in any way. i. Contractual obligations for construction or purchase of real property or equipment not included in the liabilities recorded on the books. J. Liabilities which are subordinated in any way to any other actual or possible liabilities. k. Debt issue repurchase options or agreements, or sinking fund debt repurchase ordinance requirements. I. Leases or material amounts of rental obligations under long -term leases. m. Authorized but unissued bonds and /or notes. n. Risk financing activities. Talbot, Korvola & Warwick, LLP February 7, 2012 Page 4 o. Derivative financial instruments. p. Special or extraordinary items. q. Arbitrage rebate liabilities. r. Impairments of capital assets. s. Obsolete, damaged, or excess inventories. t. Investments, intangibles, or other assets which have permanently declined in value. u. Uninsured losses or loss retentions (deductibles) attributable to events occurring through June 30, 2011, and /or for expected retroactive insurance premium adjustments applicable to periods through June 30, 2011. v. Material losses to be sustained in the fulfillment of, or from the inability to fulfill, any service commitments. w. Material losses to be sustained as a result of purchase commitments. x. Environmental clean -up obligations. 18. There are no unasserted claims or assessments that our lawyer has advised us are probable of assertion and must be disclosed in accordance with the FASB ASC Topic Contingencies and /or GASB Statement No.10. 19. We have no direct or indirect, legal or moral obligation for any debt of any organization, public or private, or to special assessment bond holders, that is not disclosed in the financial statements. 20. We have satisfactory title to all owned assets. 21. We have complied with all aspects of contractual agreements that would have a material effect on the financial statements in the event of noncompliance. 22. Net asset components (invested in capital assets, net of related debt; restricted; and unrestricted) and fund balances are properly classified and, when applicable, approved. 23. Expenses have been appropriately classified in or allocated to functions and programs in the Statement of Activities, and allocations have been made on a reasonable basis. 24. Revenues are appropriately classified in the Statement of Activities within program revenues and general revenues. 25. Capital assets, including infrastructure assets, are properly capitalized, reported, and depreciated. 26. Required supplementary information is properly measured and presented. 27. We are responsible for and have reviewed and approved the proposed adjustments to the trial balances identified during the audit, which are included in the Summarized Schedule of Posted Adjustments and will post these adjustments accordingly. These adjustments are attached as Appendix A. 28. The methods used to estimate the fair values of investments are properly disclosed in the Notes to Basic Financial Statements. Talbot, Korvola & Warwick, LLP February 7, 2012 Page 5 29. The restatement of the financial statements as of and for the year ended June 30, 2010, because of an error in the reporting of interfund loans is appropriate. We agree with the restatement of the previously issued financial statements discussed in Note 14. In that regard: a. The restatement corrects an error in those financial statements. b. We are not aware of the error when those financial statements were issued. c. We are not aware of any other errors in those financial statements. d. We do not believe it is necessary to recall those financial statements and all users of those financial statements will have appropriate access to a copy of the current year's financial statements and independent auditor's report. In connection with your audit, conducted in accordance with Government Auditing Standards, we confirm: 30. We are responsible for: a. Compliance with the laws, regulations, and provisions of contracts and grant agreements applicable to the City. b. Establishing and maintaining effective internal control over financial reporting. 31. We have identified and disclosed to you all laws, regulations, and provisions of contracts and grant agreements that have a direct and material effect on the determinations of financial statement amounts or other financial data significant to audit objectives. 32. There are no violations or possible violations of laws, regulations, and provisions of contracts and grant agreements whose effects should be considered for disclosure in the auditor's report on noncompliance. 33. We have a process to track the status of audit findings and recommendations. 34. We have provided you with our views on your reported findings, conclusions, and recommendations, as well as our planned corrective actions for the report. In connection with your audit of federal awards conducted in accordance with OMB Circular A- 133, Audits of States, Local Governments, and Non - Profit Organizations, we confirm: 35. We are responsible for complying, and we have complied, with the requirements of OMB Circular A -133. 36 We are responsible for understanding and complying with the requirements of laws, regulations, and the provisions of contracts and grant agreements related to each of our federal programs. 37. We are responsible for establishing and maintaining and we have established and maintained, effective internal control over compliance for federal programs that provides reasonable assurance that we are managing federal awards in compliance with laws, regulations, and the provisions of contracts or grant agreements that could have a material effect on our federal programs. 38. We have prepared the Schedule of Expenditures of Federal Awards in accordance with OMB Circular A -133 and have included expenditures made during the period being audited for all awards provided by federal agencies in the form of grants, federal cost - reimbursement contracts, loans, loan guarantees, property (including donated surplus property), cooperative agreements, interest subsidies, insurance, food commodities, direct appropriations, and other assistance. Talbot, Korvola & Warwick, LLP February 7, 2012 Page 6 39. We have identified and disclosed to you the requirements of laws, regulations, and the provisions of contracts and grant agreements that are considered to have a direct and material effect on each major program. 40. We have made available all contracts and grant agreements (including amendments, if any) and any other correspondence relevant to federal programs and related activities that have taken place with federal agencies or pass- through entities. 41. There is no known noncompliance with the direct and material compliance requirements of federal awards and there are no questioned costs in relation to noncompliance. 42. We believe that we have complied with the direct and material compliance requirements. 43. We have made available all documentation related to compliance with the direct and material compliance requirements, including information related to federal program financial reports and claims for advances and reimbursements. 44. We have provided you our interpretations of any compliance requirements that are subject to varying interpretations. 45. We have disclosed to you any communications from grantors and pass- through entities concerning possible noncompliance with the direct and material compliance requirements, including communications received from the end of the period covered by the compliance audit to the date of your report. 46. We are responsible for taking corrective action on audit findings of the compliance audit. 47. There have been no issues of noncompliance with direct and material compliance requirements occurring subsequent to the period covered by your report. 48. There have been no changes in internal control over compliance or other factors that might significantly affect internal control subsequent to the date as of which compliance is audited. 49. Federal program financial reports and claims for advances and reimbursements are supported by the books and records from which the basic financial statements have been prepared. 50. The copies of federal program financial reports provided to you are true copies of the reports submitted, or electronically transmitted, to the federal agency or pass- through entity, as applicable. 51. We have monitored subrecipients to determine that they have expended pass - through assistance in accordance with applicable laws and regulations and have met the requirements of OMB Circular A -133. 52. There have been no receipts of subrecipients' auditor's reports that identified noncompliance with laws, regulations, or the provisions of contracts or grant agreements. 53. We have considered the results of subrecipient audits and have made any necessary adjustments to our own books and records. 54. We have charged costs to federal awards in accordance with applicable cost principles. 55. We have accurately completed the appropriate sections of Form SF -SAC Data Collection Form. No events or transactions have occurred subsequent to the Statement of Net Assets date that would require adjustment to, or disclosure in, the financial statements. I Talbot, Korvola & Warwick, LLP February 7, 2012 Page 7 During the course of your audit, you may have accumulated records containing data which should be reflected in our books and records. All such data have been so reflected. Accordingly, copies of such records in your possession are no longer needed by us. As of and for the Year Ended June 30, 2011 We believe that the effects of the uncorrected misstatements aggregated by you and summarized below are immaterial, both individually and in the aggregate to the basic financial statements. For purposes of this representation, we consider items to be material, regardless of their size, if they involve the misstatement or omission of accounting information that, in light of surrounding circumstances, makes it probable that the judgment of a reasonable person relying on the information would be changed or influenced by the omission or misstatement. Increase /(Decrease) Expenses! Assets Liabilities Net Assets Revenue Expenditures General Fund 193,407 $ 193,407 $ To accrue franchise fee revenue $ 193,407 $ - $ To record accrued expenses 82,926 (82,926) - 82,926 To reverse accounts receivable (51,584) - (51,584) (51,584) - Total General Fund $ 141,823 $ 82,926 $ 58,897 $ 141,823 $ 82,926 Tree Replacement Fund To reverse prior year revenue recorded in the current year $ - $ - $ 867,000 $ (867,000) $ - Government Wide To accrue franchise fee revenue $ 193,407 $ - $ 193,407 $ 193,407 $ To record accrued expenses 82,926 (82,926) - 82,926 To revers aCCOUnts receivable (51,584) - (51,584) (51,584) To reverse prior year revenue 867,000 000 (867,000) - - recorded in the current year To record municipal court receivables 382,000 - 382,000 382,000 Total Government Wide $ 523,823 $ 82,926 $ 1,307,897 $ (343,177) $ 82,926 City of Tigard, Oregon Toby L nce, Director of Finance & IS Debbie Smith - Wagar, Assistar tt Finance Director CITY OF TIGARD, OREGON APPENDIX A SUMMARIZED SCHEDULE OF POSTED ADJUSTMENTS YEAR ENDED JUNE 30, 2011 Increase /(Decrease) Expenses/ Assets Liabilities Net Assets Revenue Expenditures Government Wide Governmental Activities: To record gas tax revenue $ 206,043 $ - $ 206,043 $ 206,043 $ - Gas Tax Fund: ' To record gas tax revenue $ 206,043 $ - $ 206,043 $ 206,043 $ Office of the Secretary of State Audits Division �` " "�' r � Kate Brown Gary Blackmer ' 'c spa: Secretary of State I ,%**45ar " . ; w , ' Director Barry Pack �.� ; 255 Capitol St. NE, Suite 500 Deputy Secretary of State 1-7a.- " Salem, OR 97310 (503) 986-2255 fax (503) 378 -6767 J May 2, 2012 � G�` „, Copies to: k Mayor Othe , r: td Councilors �dc City Manager City Council r ` p� E +�( r b Council Mail 1 City of Tigard Gp %' Mayor's Calendar 13125 SW Hall Boulevard Qu Tigard, Oregon 97223 We have reviewed the audit report of the City of Tigard for the period July 1, 2010 through June 30, 2011, in accordance with the provisions of ORS 297.465(3). It disclosed the following: 1. We identified the following issues on the proprietary funds statement of net assets (p. 40): a. The enterprise funds total portion of net assets invested in capital assets, net of related debt, of $72,966,963 does not agree to the business -type activities total of $78,920,831 on the government -wide statement of net assets (p. 35). The amount on the government - wide statement appears to be the sum of capital assets, net of accumulated depreciation, without accounting for the related debt. b. The enterprise funds total portion of unrestricted net assets of $14,629,733 does not agree to the business -type activities total of $8,675,865 on the government -wide statement of net assets (p. 35). This appears to be related the capital assets issue noted above. 2. The description of the activities accounted for in each of the major funds presented in the fund types note (note 2) (p. 54-56) represents a policy choice and is more appropriately suited for inclusion in the summary of significant accounting policies (GASB Codification (June 30, 2010) §2300.106a(3)). 3. The transfers' note (p. 65) includes a transfer of $609,280 to the internal service funds from other funds that is not reflected on the proprietary funds statement of revenues, expenses, and changes in fund net assets (p. 41). 4. Fund balance is not displayed by classification on the following statements: the nonmajor governmental funds combining balance sheet (p. 81); the nonmajor special revenue funds combining balance sheet (p. 85); and the capital projects funds combining balance sheet (p. 103). GASB Statement No. 54 states that governmental fund balances should be classified as either nonspendable, restricted, committed, assigned or unassigned (GASB Codification (June 30, 2010) §2200.157). City Council City of Tigard Page 2 5. The total net cash provided by operating activities of $37,179 per the reconciliation on the bottom of the internal service funds combining statement of cash flows (p.131) does not agree to the net cash provided by operating activities at the top of the cash flow statement or to the proprietary funds statement of cash flows (p. 42). This is due to the net OPEB obligation of $117,537 under central services fund not being carried over to the total column on the combining cash flow statement (p.131). 6. Based on our review, it appears the general obligation debt service bond fund presented as a nonmajor debt service fund should be presented as a major fund. Total expenditures for the fund are $10,143,837 as presented on the nonmajor debt service funds combining statement of revenues, expenditures and changes in fund balance (p. 96). This amount is greater than 10% of total governmental fund expenditures of $60,751,684 (or $6,075,168) as reflected on the governmental funds statement of revenues, expenditures, and changes in fund balance (p. 38). It is also greater than 5% of the corresponding total for all governmental and enterprise funds combined of $70,802,443 (or $3,450,122). For guidance in determining whether an individual fund should be presented as a major fund see GASB Codification (June 30, 2010) §2200.153). Cities are required by law to develop a plan to correct the legal deficiencies disclosed in the audit report. Please provide us with a copy of the resolution required by ORS 297.466 setting forth your planned corrective measures with regard to deficiencies in meeting standards and the estimated time needed to complete them. We appreciate your efforts in fulfilling the reporting requirements of Municipal Audit Law. If you have any questions or concerns, please call me at (503) 986 -2255. Sincerely, OREGON AUDITS DIVISION Philip . Hopkins, CPA Audit Manager PLH:nmj cc: Talbot, Korvola & Warwick, LLP F I Oa ' _. ,. . (111) ?.■ ' I. it. ar !r 124 .f , A T ✓ 01 ailE111.14 r ' ` aill L• & I: I.: iiii Ct p C.� %Sri •�. • WW1 s' V Is 11.41.114 (6 prui Ca ' . C -- ' -d got 44 if , , . • , TIONIIP I < 0 raiLl �. /yam �„ F. .7.: ....". . it i Ill 44;;;Av ;1 ,Ji !y • , �� , 1' !! ''•fir ri ILI W .w\:1 '�° tiq . �R� 1 t ,. myµ F i P--. .� M i 11/4. Z , . b .� W N -. , iri .4 -3 EN'S< N • p t +/ .� _ 0 • sla ell rl • �t Yea Ile c. \` _ • ` . .�C ' _ t `• O tit 0 401 4 II clit istHt ‘" . I I _ o I. . ii,„ ,-,• u • . _ ..< C4N,,,„,,k Ira it - ‘... Cit 13 i Al t , 4 .414110 < C t .:411/441e, 4.4• ti 41, ar . ' "1 ,,lint 1r tit fli C . ■ It : *, ....,CZ.41‘ • . . U . ....1 .lifr I A.3 i A ' . .8.1041/42.144‹ FM. v• ' 1yr• a .Y•a ` .• 4' - • •ealiallat i . ait I .41 tion (10) ,.. 1. ; & \ ; .t \ fie'j: W& d .. �. \ 4 a C/0 7 r II t tL B i • { 0 it 11/4,,,, •, UN Clii) --"-N • ' , 3. . .; . 1 N 4 , ,,FE r ! w '1 i I 4 \ ii 11/1 (IIIII) , I I r".. _.1 i r I -, - { 7 .\ ' Tim • ' . j„.S M a I \ r 0 r I T rTh ( + I u CITY OF TIGARD, OREGON COMPREHENSIVE ANNUAL FINANCIAL REPORT For the fiscal year ended June 30, 2011 Prepared by: City of Tigard — Financial and Information Services Department City of Tigard, Oregon Table of Contents Page INTRODUCTORY SECTION: Letter of Transmittal 3 Certificate of Achievement for Excellence in Financial Reporting 9 Organization Chart 10 Mayor and City Council Members 11 FINANCIAL SECTION: Independent Auditors'Report 15 Management's Discussion and Analysis 17 Basic Financial Statements: Government-Wide Financial Statements Statement of Net Assets 35 Statement of Activities 36 Fund Financial Statements Major Governmental Funds: Balance Sheet 37 Statement of Revenues,Expenditures,and Changes in Fund Balance 38 Reconciliation of the Statement of Revenues,Expenditures,and Changes in Fund Balance to the Statement of Activities 39 Proprietary Funds: Statement of Net Assets 40 Statement of Revenues,Expenses,and Changes in Fund Net Assets 41 Statement of Cash Flows 42 Pension Trust Fund: Statement of Plan Net Assets 43 Statement of Changes in Plan Net Assets 43 Notes to Basic Financial Statements 45 Required Supplementary Information: Schedules of Revenues and Expenditures—Budget and Actual: General Fund 75 Gas Tax Fund 76 Notes to Required Supplemental Information—Budget to GAAP Reconciliation 77 Other Supplementary Information: Nonmajor Governmental Funds Combining Statements: Combining Balance Sheet 81 Combining Statement of Revenues,Expenditures,and Changes in Fund Balances 82 Special Revenue Funds: Combining Balance Sheet—Nonmajor Special Revenue Funds 85 Combining Statement of Revenues,Expenditures,and Changes in Fund Balance 86 Schedules of Revenues and Expenditures—Budget and Actual: City Gas Tax Fund 87 Electrical Inspection Fund 88 Building Fund 89 Criminal Forfeiture Fund 90 Tree Replacement Fund 91 Library Fund 92 City of Tigard, Oregon Table of Contents, Continued Page FINANCIAL SECTION,Continued: Other Supplementary Information,Continued: Debt Service Funds: Combining Balance Sheet—Nonmajor Debt Service Funds 95 Combining Statement of Revenues,Expenditures,and Changes in Fund Balance 96 Schedules of Revenues and Expenditures—Budget and Actual: Bancroft Debt Service Fund 97 General Obligation Bond Debt Service Fund 98 Urban Renewal Agency Debt Service Fund 99 Capital Projects Funds: Combining Balance Sheet—Nonmajor Capital Projects Funds 103 Combining Statement of Revenues,Expenditures and Changes in Fund Balances—Nonmajor Capital Projects Funds 104 Schedule of Revenues and Expenditures—Budget and Actual: Facility Fund 105 Transportation Development Tax Fund 106 Traffic Impact Fee Fund 107 Underground Utility Fund 108 Street Maintenance Fee Fund 109 Parks Capital Fund 110 Parks Bond Fund 111 Parks SDC Fund 112 Urban Renewal Agency Capital Projects Fund 113 Proprietary Funds: Enterprise Funds: Schedules of Revenues and Expenditures—Budget and Actual: Sanitary Sewer Fund 117 Reconciliation of Budgetary Revenues and Expenditures to Proprietary Revenues and Expenses—Sanitary Sewer Fund 118 Storm Sewer Fund 119 Water Quality and Quantity Fund 120 Reconciliation of Budgetary Revenues and Expenditures to Proprietary Revenues and Expenses—Storm Sewer Funds 121 Water General Fund 122 Water System Development Fund 123 Water Capital Projects Fund 124 Reconciliation of Budgetary Revenues and Expenditures to Proprietary Revenues and Expenses—Water Funds 125 Reconciliation of Budgetary Fund Balances to Generally Accepted Accounting Principles Basis Net Assets 126 Internal Service Funds: Combining Statement of Net Assets 129 Combining Statement of Revenues,Expenses,and Changes in Fund Net Assets 130 Combining Statement of Cash Flows 131 Schedules of Revenues and Expenditures—Budget and Actual: Central Service Fund 132 Fleet/Property Management Fund 133 Insurance Fund 134 City of Tigard, Oregon Table of Contents, Continued Page FINANCIAL SECTION,Continued: Other Supplementary Information,Continued: Other Schedules: Schedule of Property Tax Transactions and Outstanding Balances 137 Schedule of Bond and Bond Interest Transactions 138 Schedule of Future Debt Service Requirements of Long-term Notes Payable 139 Schedule of Future Debt Service Requirements of Bancroft Improvement Bonds 140 Schedule of Future Debt Service Requirements of General Obligation Bonds 141 STATISTICAL SECTION: Net Assets by Component 146 Changes in Net Assets 148 Fund Balances of Governmental Funds 152 Changes in Fund Balances of Governmental Funds 154 Government—Wide Revenues 156 Government—Wide Expenses by Function 157 General Governmental Revenues by Sources 158 General Governmental Expenses by Function 159 Market Value and Assessed Value of Taxable Property 160 Property Tax Rates—Direct and Overlapping Governments 161 Principal Property Taxpayers 162 Property Tax Levies and Collections 163 Special Assessment Collection 164 Ratio of Annual Debt Service Expenditures for Long-Term Debt to Total Governmental Expenditures 165 Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt per Capita 166 Computation of Direct and Overlapping General Obligation Debt 167 Computation of Legal Debt Margin 168 Ratio Debt by Type 169 Demographics Statistics 170 Principal Employers 171 Property Value and Construction 172 Full-time Equivalent City Government Employees by Function 173 Operating Indicators by Function/Program 174 Capital Assets Statistics by Function 175 AUDIT COMMENTS AND DISCLOSURE REQUIREMENTS: Independent Auditor's Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 179 Independent Auditor's Report Required by Oregon State Regulations 181 INTRODUCTORY SECTION 1 1111 . ■ TIGARD February 7, 2012 Citizens of Tigard Honorable Mayor Members of the City Council It is our pleasure to submit to you the Comprehensive Annual Financial Report of the City of Tigard, Oregon, for the fiscal year ended June 30, 2011. Oregon Revised Statutes (ORS) 297.425 requires that every municipal corporation publish within six months of the close of each fiscal year a complete set of financial statements presented in conformity with accounting principles generally accepted in the United States of America (GAAP) and audited in accordance with auditing standards generally accepted in the United States of America by a firm of licensed certified public accountants. This report consists of management's representations concerning the finances of the city. Consequently, management assumes full responsibility for the completeness and reliability of all of the information presented in this report. To provide a reasonable basis for making these representations, management of the city has established a comprehensive internal control framework that is designed both to protect the city's assets from loss, theft, or misuse and to compile sufficient reliable information for the preparation of the city's financial statements in conformity with GAAP. Because the cost of internal controls should not outweigh their benefits, the city's comprehensive framework of internal controls has been designed to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatements. As management, we assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all material respects. The city's financial statements were audited by Talbot, Korvola & Warwick, LLP, a firm of licensed certified public accountants. The goal of the independent audit was to provide reasonable assurance that the financial statements of the city for the fiscal year ended June 30, 2011, are free of material misstatement. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by the management; and evaluating the overall financial statement presentation. The independent auditors concluded, based upon the audit, that there was a reasonable basis for rendering an unqualified opinion that the city's basic financial statements for the fiscal year ended June 30, 2011, are fairly presented, in all material respects, in conformity with GAAP. The independent auditor's report is included in the financial section of this report. GAAP require that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of Management's Discussion and Analysis (MD&A). This letter of 3 transmittal is designed to complement the MD&A and should be read in conjunction with it. The city's MD&A can be found immediately following the report of the independent auditors. Profile of the Government The City of Tigard is located in southeast Washington County, 15 minutes from downtown Portland, Oregon and along major highways, Interstate 5 and Highway 217. The city is included in the Metro urban growth boundary and Tigard's closest neighboring cities include Beaverton, Lake Oswego, Tualatin, Durham, Portland, and King City. A state highway, 99W, runs north and south through the eastern portion of the city and is a major transportation corridor leading to the City of Portland. There is also a major greenway called Fanno Creek that connects neighborhoods to the natural environment and several of the city's parks. The incorporated area of the city represents 11.81 square miles and has a population of 48,035. The city has experienced a steady growth since its incorporation in 1961. Population increases have varied from a yearly change of less than 1 percent to almost 50 percent since incorporation. It is projected that the city will have a population of close to 49,000 by 2012. The city can extend its corporate limits by annexation which is permitted by state statute. The city is governed by an elected mayor and four council members who comprise the City Council. The city's charter established the Mayor/Council form of government. Each member of the City Council is elected at-large to serve a four-year term. The mayor presides at council meetings and is elected at-large for a four-year term. The mayor and council provide community leadership, develop policies to guide the city in delivering services and achieving community goals, and encourage citizen awareness and involvement. The city council appoints a city manager, who is the chief administrative officer of the city. The city manager is responsible for ensuring council policies are implemented using resources appropriated by the council to achieve desired service results in the community. The city provides a full range of municipal services. These services include police, municipal court, community planning and development, parks, library, capital improvement planning, administration and central services, street maintenance, water, and other general public works activities. The city owns and maintains the wastewater and storm drainage system within the city limits under an agreement with Clean Water Services. Fire protection is provided by Tualatin Valley Fire and Rescue. The city maintains budgetary controls to ensure compliance with legal provisions in the annual appropriated budget adopted by the City Council. Activities of all funds are included in the annual adopted budget. The level of budgetary control (that is, the level at which expenditures cannot legally exceed the appropriated amount) is established by program within each individual fund. As demonstrated by the statements and schedules included in the financial section of this report, the city continues meeting its responsibility for sound financial management. Factors Affecting Financial Condition The information presented in the financial statements is perhaps best understood when it is considered from the broader perspective of the specific environment within which the City of Tigard operates. 4 Local economy The city's location in the Portland metropolitan area provides citizens with many diverse employment opportunities. Unemployment data is reported specifically for Tigard as well as Washington County and the Portland Metro area. The chart below shows a six-year comparison of unemployment rates for the state and local areas as well as the U.S. The City of Tigard has the lowest rates over the six-year time period and the Portland Metro area and the State of Oregon have the highest rates. Although in the past year the rate for every category decreased from the previous year due to the slow economic recovery in 2011. 14.00% 1 12.00% 10.00% •Oregon 8.00% •US 6.00% •PtId Metro ▪Wash Co. .00% Tigard 2.00% - 0.00% 2006 2007 2008 2009 2010 2011 Wholesale trade, retail trade, and the service industry all play a large role in Tigard's economy. Retail trade has the most establishments; and the retail and service industries employ the most people. The city has within its boundaries one of the largest shopping malls in the region, Washington Square. The mall has five major department stores and more than 140 specialty shops that occupy over 1.3 million square feet. Summary of Economic Data Number of Businesses,as of October 2011 2,889 Median Household Income (estimated 2009) $63,554 Primary Economic Sector(receipts/sales) Wholesale Trade General Fund Permanent Tax Rate $2.51310 per$1000 of assessed value Total Assessed Value (2011) $5,028,671,727 5 Ten Largest Employers (as of March 2011) Employer Product or service Employment Tigard-Tualatin School District Local school district 724 Macy's Retail department store 704 Nordstrom Retail department store 579 Oregon Public Employees Retirement Public retirement system 396 Providence Health System Health care provider 377 HSBC Card Services Financial Services 301 Costco Wholesale Corporation Box store 300 City of Tigard Local government 267 University of Phoenix Higher education 256 Veris Industries LLC Manufacturing 248 Long-term financial planning The city has developed a comprehensive long-term financial forecast every year since the 1980's. By forecasting and anticipating financial trends, the city can develop strategies to respond to emerging financial trends. The city forecasts operating fund revenues and expenditures over a five-year period. The forecast is adjusted as each year's final results are known and as budgets are prepared for the following year. In addition, the city also prepares a five-year Capital Improvement Program (CIP) that is also updated every year. The CIP is developed through a process separate from, but parallel to the budget process. The impact on future operating and maintenance costs are projected from the CIP and then incorporated in the long-term financial forecast. Relevant financial policies The City of Tigard has an important responsibility to its citizens to carefully account for public funds, manage municipal finances wisely, and plan adequate funding of services and facilities desired and needed by the public. In support of this effort, the city has established a set of fiscal policies to ensure that the public's trust is upheld. With such fiscal policies, the city has established the framework under which it will conduct its fiscal affairs, ensuring that it is and will continue to be capable of funding and providing outstanding local government services. The goals of Tigard's fiscal policies are: • To enhance the City Council's policy-making ability by providing accurate information on program and operating costs. • To assist sound management of the city government by providing accurate and timely information on current and anticipated financial conditions. • To provide sound principles to guide important decisions of the council and management which have significant fiscal impact. 6 • To set forth operational principles, which minimize the cost and financial risk of the city's government consistent with services, desired by the public. • To employ revenue policies which prevent undue or unbalanced reliance on any one source, distribute the cost of municipal services fairly, and provide adequate funds to operate desired programs. • To provide and maintain essential public facilities,utilities,infrastructure and capital equipment. • To protect and enhance the city's credit rating. • To insure that all surplus cash is prudently invested in accordance with the investment policy adopted by the council to protect city funds and realize a reasonable rate of return. Major initiatives The Tigard City Council meets at the beginning of each calendar year to establish goals. Council goals comprise high-priority tasks or programs that the City Council intends to complete or initiate during the year, though attainment of these goals may take several years. The goals are based on the city's Vision Task Force goals, departmental needs, and City Council priorities. In the goal setting meeting, the City Council reviews information and develops its annual and long-term goals. Council goals set the priorities for city government and are incorporated into departmental work plans. For 2011 council established five goals for the city as follows: 1. Implement Comprehensive Plan a. Show substantial progress on new Tigard Triangle Master Plan b. Update Tree Code c. Participate in the Southwest Corridor Study d. Work with state and regional partners to modify the Transportation Planning Rule e. Work with partners on urbanization policy issues 2. Implement Downtown and Town Center Redevelopment Opportunities a. Develop strategy and materials to attract developers and tenants b. Advance Ash Avenue Railroad Crossing 3. Complete Plans for Parkland Acquisition 4. Advance Methods of Communication a. Communication is a part of everyone's job b. Support efforts to change organizational culture 5. Continue Coordination with Lake Oswego on Water Partnership 6. Financial Stability a. Hold the line on the general fund budget b. Work with partners on long-range solutions to statewide structural problems c. Evaluate the city's internal sustainability efforts With the passage of Tigard's Urban Renewal ballot measure, the city established a funding base to implement the Tigard Downtown Improvement Plan. The formation of the Urban Renewal District sends a clear message that the city is now financially committed to carrying out its Downtown Plan and will be in a position to support investments there. Although it will take time for tax revenues to accumulate under the tax increment financing process, it is anticipated that enough funding will be available for $22 million in public improvements for downtown. The implementation of all of the projects such as streets, parks, plazas, a public market and performing arts center will take up to 20 years to accomplish but citizens are already seeing improvements. A completely redesigned Burnham Street reopened to the public near the end of fiscal year 2011. In addition, several businesses in downtown Tigard have received city funds to update their facades, and planning continues on numerous downtown improvements. Awards and Acknowledgements The Government Finance Officers Association (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Tigard for its Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2010. This was the 26th consecutive year that the city has received this esteemed award. In order to be awarded a Certificate of Achievement, the government published an easily readable and efficiently organized CAFR. This report satisfied both GAAP and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current CAFR continues to meet the Certificate of Achievement Program's requirements and we are submitting it to the GFOA to determine its eligibility for another certificate. In addition, the city also received the GFOA's Distinguished Budget Presentation Award for its annual budget for fiscal year 2011-2012. This was the 24th consecutive year that the city has received this prestigious award. In order to qualify for the Distinguished Budget Presentation Award, the city's budget document was judged to be proficient in several categories, including as a policy document, a financial plan,an operations guide,and a communications device. The preparation of this report was made possible by the dedicated service of the staff of the Financial and Information Services department. Each member of the department has our sincere appreciation for the contributions made in the preparation of this report. Special recognition should be given to the financial operations staff for their work in preparing this document. Credit also must be given to the mayor and City Council for their unfailing support for maintaining the highest standards of professionalism in the management of the City of Tigard's finances. Respectfully submitted, • Liz Ne -o Toby rance Acting City Manager Director of Financial and Information Services 8 Certificate of Achievement for Excellence in Financial Reporting Presented to City of Tigard Oregon For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30,2010 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports(CAFRs)achieve the highest standards in government accounting and financial reporting. ..ute (opt ot....ii./L.e ti flf 1� seas S � AND �, . .<9,60.414,-,1 3 mom CORPORATOR President DO — ir Or"0401S•o' Executive Director 9 CITYWIDE ORGANIZATION CHART - BY PROGRAM 1. 11CnIZENS OF T'IA MAYOR CITY COUNCIL CITY CITY MANAGER ATTORNEY"' -r COMMUNITY f PI3REIC Colnium-ry PoLLCY Bz SERVICES WORKS DEVELOPMENT ADMINISTRATION I FINANCE AND PUBLIC COMMUNITY CITY POLICE LIBRARY WORKS DEVELQFr T ADx ATION INFORMATION zzo VICES I a ! I I ridmmirsiso=aton i.dminisaatoz Arica ni•traacn AdithilliSEEZEiall Mafor and Comma Actosin s ! ! 1 I I Reams: Pubae STork.- Finanna1 Ca its Services i eer Building Cat'i- I 1 1 I I Supp= TrChoiral Faciizies Decelnpnaenc I±imam Resources. UtiRty idling Services Services Services-Planning i i 1 I Tnfons ation Circul tir.n F Risk Management Flannuog Techinlogr i I Parks/Groan De elopment Car�wi natioContacts, Co -ts and S ces- - Graphi Design Punchasingg I 1 1 Sxniiars SO:PEE R.:i..lnp Municipal Court I ! Stree City Record's Me c.zi: I Storm Water I 10 CITY OF TIGARD, OREGON PRINCIPAL OFFICIALS AS OF JUNE 30, 2011 ELECTED OFFICIALS: Name Term Expires Mayor Craig Dirksen December 31, 2014 Councilor Nick Wilson December 31,2012 Councilor Gretchen Buehner December 31, 2014 Councilor Marland Henderson December 31,2012 Councilor Mark Woodard December 31, 2014 APPOINTED OFFICIALS: Craig Prosser, City Manager Toby LaFrance,Director of Financial and Information Services All may be reached at: 13125 SW Hall Boulevard Tigard, OR 97223 LEGAL COUNSEL Ramis, Crew, Corrigan &Bachrach 1727 NW Hoyt Street Portland, OR 97209 11 12 FINANCIAL SECTION 13 I 4 INDEPENDENT AUDITOR'S REPORT 0 February 7, 2012 City Council City of Tigard TKIII Tigard, Oregon We have audited the accompanying financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining Talbot,Korvola fund information of the City of Tigard, Oregon, (the City) as of and for the year ended &Warwick,[[P June 30, 2011, which collectively comprise the City's basic financial statements as listed in the Table of Contents. These financial statements are the responsibility of ` tuc`r" o the City's management. Our responsibility is to express opinions on these financial ohs statements based on our audit. 4800 SW Macadam Ave,Suite 400 Portland,Oregon 97239-3973 We conducted our audit in accordance with auditing standards generally accepted in P503274.2849 the United States of America and the standards applicable to financial audits F503.2742853 contained in Government Auditing Standards, issued by the Comptroller General of www.tkw.com the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, we express no such opinion. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City, as of June 30, 2011, and the respective changes in financial position and the cash flows, where applicable, thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated February 7, 2012 on our consideration of the City's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an iVICGLADREY ALLIANCE • MCGiaa rey 15 The McGladrey Alliance is a premier affiliation of independent accounting and consulting firms. The McGladrey Alliance member firms maintain their name. autonomy and independence and are responsible for their own client fee arrangements delivery of services and maintenance of client relationships. INDEPENDENT AUDITOR'S REPORT (Continued) City Council City of Tigard, Oregon Page 2 opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. Management's Discussion and Analysis as listed in the Table of Contents, is not a required part of the basic financial statements but is supplementary information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. Required Supplementary Information consisting of budgetary comparison information for the General Fund and major special revenue funds, as listed in the Table of Contents, is not a required part of the basic financial statements but is supplementary information required by accounting principles generally accepted in the United States of America. This information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements. The Combining and Individual Fund Financial Statements and Schedules, and Other Financial Schedules, as listed in the Table of Contents as Other Supplementary Information, are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information as described has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. The accompanying Introductory and Statistical Sections, as listed in the Table of Contents, are presented for purposes of additional analysis and are not a required part of the basic financial statements. This information has not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on it. TALBOT, KORVOLA & WARWICK, LLP Certified Public Accountants By Robert . Moody, ., P° r 16 Management's Discussion and Analysis As management of the City of Tigard,we offer readers this narrative overview and analysis of the financial activities of the City of Tigard for the fiscal year ended June 30, 2011. It focuses on significant financial issues, major financial activities, and resulting changes in financial positions, as well as economic factors affecting the city. This Management's Discussion and Analysis (MD&A) is based on currently known facts, decisions, and conditions that existed as of the date of the independent auditors'report. We encourage readers to consider the information presented here in conjunction with the transmittal letter at the front of this report and the city's financial statements which follow this discussion and analysis. Financial Highlights • The assets of the city exceeded its liabilities at the close of the most recent fiscal year by$292.7 million (net assets). Of this amount, $20.6 million (unrestricted net assets) may be used to meet the city's ongoing obligations to citizens and creditors. • The city's net assets increased $6.8 million over the course of this year's operations. Within this total the net assets of our business-type activities increased by $5.3 million or 6.1 percent, and net assets of our governmental activities increased by$1.5 million or 0.8 percent. • During the fiscal year, the city generated $39.6 million in taxes, charges for services, and other revenues for governmental programs while incurring expenses from governmental activities totaling $38.1 million, for a increase in net assets of$1.5 million. This includes $1.6 million of transfers into governmental activities from business-type activities. • In the city's business-type activities, revenues increased by about $5.0 million, while expenses decreased by about $1.3 million. The city increased water rates by 37.5 percent, sewer rates by 5 percent and storm water fees by 10.5 percent. • As of the close of fiscal year 2011, the city's governmental funds reported combined ending fund balances of$26.7 million, an increase of$4.4 million. This increase reflects bond proceeds of $26.2 million and related expenditures of$9.2 million for park acquisition and $9.1 million to refund existing general obligation bonds. Without the bond proceeds and related expenditures, the governmental funds would have decreased approximately $3.7 million. This is primarily due to increasing expenses and flat revenues. • At the end of the fiscal year, unassigned fund balance for the General Fund was $7.6 million, which included a prior period adjustment for interfund loan transactions that had been treated as transfers. The city is not anticipating a significant change in the economy and is closely monitoring revenues and expenses. • The city's total debt increased by $15.5 million during fiscal year 2011. This is due to the issuance of $17.1 million in general obligation bonds to fund the purchase and development of parks within the city, $0.2 million (net) to refund general obligation bonds, and $0.3 in loans for the city's downtown urban renewal program, offset by $2.1 million of normal annual debt service payments on the general obligation bonds,long-term notes, and Bancroft improvement bonds. 17 Overview of the Financial Statements In addition to this discussion and analysis, the financial section of this annual report contains the basic financial statements, required supplementary information, and the combining statements of the non-major funds and schedules demonstrating legal compliance. The basic financial statements also include notes that explain the information in the financial statements and provide more details. The statements are followed by the required supplementary information section that supports the information in the financial statements. Required Elements of the Comprehensive Annual Financial Report MANAGEMENT'S DISCUSSION AND ANALYSIS 1 FINANCIAL STATEMENTS I I Government-wide(full accrual) Fund Governmental Activities Governmental(modified accrual) Business type Activities Proprietary(full accrual) Fiduciary(full accrual) Notes to Basic Financial Statements REQUIRED SUPPLEMENTAL INFORMATION (other than MD&A) OTHER SUPPLEMENTARY INFORMATION Government-wide Financial Statements The government-wide financial statements are designed to provide readers with a broad overview of the city's finances,in a manner similar to a private-sector business. The Statement of Net Assets presents information on all of the city's assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the city is improving or deteriorating. The Statement of Activities presents information showing how the city's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will result in cash flows in a future fiscal period. Examples of such items include earned, but uncollected property taxes, and earned, but unused compensated absences. Both of the government-wide financial statements distinguish functions of the city that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are 18 intended to recover all or a significant portion of their costs through user fees and charges (business-type activities). The governmental activities of the city include the following: • Community services,police,library, and social services • Public works,including parks and recreation • Community development, current and long-range planning • Policy and administration The business-type activities of the city include the following: • Sanitary sewer • Storm water • Water The government-wide financial statements can be found on pages 35-36 of this report. Fund Financial Statements are designed to display compliance with finance-related legal requirements demonstrated by the use of fund accounting. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities and objectives. The funds of the city can be divided into the following categories: governmental funds, proprietary funds, and a fiduciary fund. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of available resources, as well as on balances of available resources at the end of the fiscal year. Such information may be useful in evaluating a government's near-term financial capability. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the city's near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balance provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The city maintains 20 individual governmental funds. Information is presented separately in the governmental fund balance sheet and the statement of revenues, expenditures, and changes in fund balances for those funds that are considered significant (major) to the city taken as a whole. These financial statements report five major funds: General Fund, Gas Tax Fund, the Bancroft Debt Service Fund, the Parks Capital Fund and the Parks Bond Fund. Data from the other 15 governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these non-major governmental funds is provided in the form of combining statements elsewhere in this report. The city adopts an annual appropriated budget for all of its governmental funds. A budgetary comparison statement has been provided for each fund individually to demonstrate compliance with their budgets. 19 The basic governmental fund financial statements can be found on pages 37-39 of this report. Proprietary funds are used to account for a government's business-type activities. The city maintains two different types of proprietary funds - enterprise funds and internal service funds. Enterprise funds are used to report the same functions presented as business-type activities in the governmental-wide financial statements. The city uses enterprise funds to account for its sanitary sewer, storm water, and water operations. Internal service funds are an accounting device used to accumulate and allocate costs internally among the city's various functions. The city uses internal service funds to account for fleet maintenance,risk management, office services, finance and accounting, and other management services. The city reports all three of the enterprise funds as major funds. These funds are the Sanitary Sewer Fund, the Storm Sewer Fund, (which consists of the budgetary Storm Sewer and the Water Quality/Quantity Funds), and the Water Fund, (which includes the budgetary Water, Water SDC, and Water CIP Funds). However, for budgetary and legal purposes these funds are accounted for separately. Conversely, all internal service funds are combined into a single, aggregated presentation in the proprietary fund financial statements. Individual fund data for the internal service funds is provided as other supplementary information. The city also adopts an annual appropriated budget for all proprietary funds. To demonstrate compliance with the budget, budgetary comparison statements have been provided for the enterprise funds as other supplementary information on pages 117-126 of this report. Budgetary comparisons for the internal service funds are provided on pages 129-134 of this report. The proprietary fund financial statements can be found on pages 40-42 in the basic financial statements. Fiduciary funds are used to report assets held in a trustee or agency capacity for others and therefore cannot be used to support the government's own programs. The city has a pension trust fund that accounts for employee defined contribution plans. The accounting used for the fiduciary fund is much like that used for the proprietary funds. No budget is adopted for the fiduciary fund in accordance with Oregon Local Budget Law. The fiduciary fund financial statements can be found on page 43 in the basic financial statements. Notes to the Basic Financial Statements provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. The notes to the financial statements can be found on pages 45-71 of this report. The combining statements referred to earlier in connection with non-major governmental funds and business-type funds are presented immediately following the required supplementary information. Combining and individual fund statements and schedules can be found on pages 73-134 of this report. Government-wide Financial Analysis Net assets: As noted earlier, net assets may serve over time as a useful indicator of the city's financial position. In the case of the city, assets exceeded liabilities by$292.7 million at June 30, 2011. The largest portion of the city's net assets (89 percent) reflects its investment in capital assets (e.g., land, buildings, roads, sewers, storm water facilities, etc.) less any related debt used to acquire those assets that is 20 still outstanding. None of these capital assets, including the city infrastructure, are available for future spending. Although the city's investment in capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since capital assets themselves cannot be used to liquidate these liabilities. City of Tigard,Oregon Net Assets as of Fiscal Year-end (in millions) Governmental Business-type Activities Activities Total FY 10-11 FY 09-10 FY 10-11 FY 09-10 FY 10-11 FY 09-10 Assets Current and other assets $ 33.1 $ 30.4 $ 22.7 $ 22.0 $ 55.8 $ 52.4 Net capital assets 206.0 192.5 78.9 73.7 284.9 266.2 Total assets 239.1 222.9 101.6 95.7 340.7 318.6 Liabilities Other liabilities 4.1 5.5 1.9 4.5 6.0 10.0 Outstanding debt 35.9 19.8 6.1 2.9 42.0 22.7 Total liabilities 40.0 25.3 8.0 7.4 48.0 32.7 Net assets Invested in capital assets, net of related debt 181.3 175.2 78.9 70.9 260.2 246.1 Restricted 5.9 6.9 6.0 - 11.9 6.9 Unrestricted 11.9 15.5 8.7 17.4 20.6 32.9 Total net assets $ 199.1 $ 197.6 $ 93.6 $ 88.3 $ 292.7 $ 285.9 The city's net assets increased by $6.8 million during the fiscal year. This increase was attributable to the increase in water rates and decrease in expenses in that service. The revenues and expenses shown on the next table explain changes in net assets for fiscal year 2011. 21 Governmental Business-type Activities Activities Total FY 10-11 FY 09-10 FY 10-11 FY 09-10 FY 10-11 FY 09-10 Revenues Program Revenues Charges for services $ 4.9 $ 3.6 $ 12.3 $ 10.8 $ 17.2 $ 14.4 Capital grants and contributions - 0.3 4.6 1.0 4.6 1.3 Operating grants and contributions - 0.2 - - - 0.2 Total Program revenues 4.9 4.1 16.9 11.8 21.8 15.9 Taxes 18.0 16.1 - - 18.0 16.1 Interest 0.3 0.3 0.1 0.1 0.4 0.4 Other 14.9 11.9 - 0.2 14.9 12.1 Total General revenues 33.2 28.3 0.1 0.3 33.3 28.6 Total revenues 38.1 32.4 17.0 12.1 55.1 44.5 Expenses Community services 20.0 19.8 - - 20.0 19.8 Public works 11.0 8.6 - - 11.0 8.6 Community development 4.2 4.9 - - 4.2 4.9 Policy and administration 1.8 1.5 - - 1.8 1.5 Interest on long-term debt 1.2 0.5 - - 1.2 0.5 Sewer - - 1.4 1.3 1.4 1.3 Storm water - - 1.6 2.0 1.6 2.0 Water - - 7.0 7.9 7.0 7.9 Total expenses 38.2 35.3 10.0 11.2 48.2 46.5 Transfers in(out) 1.6 1.3 (1.6) (1.3) - - Changes in net assets 1.5 (1.6) 5.4 (0.4) 6.9 (2.0) Beginning net assets 197.6 199.2 88.3 88.7 285.9 287.9 Ending net assets $ 199.1 $ 197.6 $ 93.7 $ 88.3 $ 292.8 $ 285.9 22 Revenues - Governmental Activities Property taxes continue to be a major source of revenue for the funding of city programs. Oregon voters passed Measure 50, a State constitutional amendment, which fundamentally changed property tax calculation and administration in Oregon in May 1997. Measure 50 converted operating property tax authority from a "levy-based" system to a "rate-based" system, and it became effective in FY 1997-98. The city's tax base, which was $6,891,856 in FY 1997-98, was converted to a permanent tax rate of $2.5131 by the measure. The measure established FY 1997-98 assessed value at FY 1995-96 values less 10 percent. The permanent rate is multiplied by the assessed value each year to arrive at the tax authority for that year. Assessed value growth is limited to a maximum 3 percent per year, plus a pro-rated share of new construction and annexations. Assessed value cannot exceed real market value. The city has begun to see a significant number of properties whose assessed value is at or near real market value. For this reason, growth in the city's property taxes levied for general purposes was less than 3 percent for fiscal year 2011. Measure 50 did not change the basis for calculating General Obligation (GO) debt service levies. GO debt service levies are calculated to produce enough tax revenues that (when combined with other resources such as interest earnings and fund balance) will be enough to pay debt service due on these voter approved bonds. On November 2, 2010, voters approved a bond measure in the amount of $17.0 million for acquisition and development of park land. These bonds were sold on February 3, 2011 to Wells Fargo Bank, National Association. Also on that date, the city refunded $9.0 million of outstanding general obligation bonds that were approved on May 21, 2002, by voters to build a new library. Taxes collected through the tax levy will repay this bonded debt. Property taxes constitute 36 percent of total governmental revenues. Intergovernmental revenue, charges for services, franchise fees and other revenues make up the bulk of the city's governmental revenue: • Franchise fees are charged to public utilities for the use of the public right-of-way. Franchised activities paying the fee include electricity, natural gas, telecommunications, cable television, and solid waste haulers - $4.4 million. • Operating grants and contributions constitutes a significant amount of funding for the city. This category includes the city's share of the Washington County Cooperative Library Services (WCCLS) tax levy,along with state and county gas tax revenues. • Intergovernmental revenue is another significant revenue category and totals $2.8 million. These revenue sources include state shared revenues such as cigarette tax,liquor tax, and revenue sharing. In addition, this category also includes the city's portion of the county-wide Hotel/Motel Tax. • Charges for service includes a variety of land use planning and permit fees, library fines, and other miscellaneous types of fees and charges - $4.9 million. 23 Governmental Activities Fiscal Year 2011 Revenues by Source $37,999,386 Charges for Service, Other,$5,284,426 $4,852,985 14% 13% Interest,$296,964 1% Operating grants and contributions, $6,516,004 17% Intergovernmental revenue,$2,838,802 7% Capital grants, Franchise fees, Taxes,$13,604,285 $230,500 $4,375,420 36% 1% 11% Revenues-Business-type Activities Charges for services represent 72.8 percent of total revenues and are composed of fees that are charged to all users for services provided such as water, sanitary sewer, and storm water. The sanitary and storm water fees are established by Clean Water Services (CWS) and are set by the agency each year. The city council, through an intergovernmental agreement with other water system participants, sets the water rates. The city is continuing to pursue efforts to secure a long-term water source to meet future demands over the next 50 years. In August 2009 the city entered into an intergovernmental agreement with the City of Lake Oswego in which the City of Tigard will share the cost of upgrading and expanding Lake Oswego's water treatment plant in return for a long-term water contract. Over the past eight years, the city council has approved a yearly 7 percent water rate adjustment in anticipation of having to issue revenue bonds to finance capital projects associated with these potential water sources. The city conducted a water rate study during fiscal year 2010. The city council approved rate increases of 7% on October 1, 2010 and 30.5 % on January 1, 2011, along with 14%increases on January 1, 2012,2013, and 2014. Sanitary rates have been traditionally adjusted by CWS annually with the increase in revenues being dedicated to debt service requirements for treatment plant expansions made by the agency. Storm water rates increased approximately 10.5%in fiscal year 2011. 24 Expenses - Governmental Activities Expenses related to governmental activities are shown in the chart below and are expressed as a percent of total expenses for all governmental activities. The majority of the expenses (52 percent) relate to the city library and police department within the community services activity. Overall, expenses in governmental activities increased by $2.9 million over the previous fiscal year. The majority of this increase can be attributed to expenses related to capital outlay that does not qualify to be capitalized. Expenses by Service Type Fiscal Year 2011 Governmental Activities Policy and $38,098,943 Interest on long- administration term debt $1,825,398 $1,214,420 5% 3% Community development $4,159,289 11% Community services $19,987,961 52% Public works $10,911,875 29% 25 Expenses -Business-type Activities The majority of the expenses (70 percent) relate to the drinking water service provider activity. Currently the city does not have its own water source, so it has to purchase water from other agencies. This water purchase expense is a major portion of the total water expenses. The water expense decreased slightly over last year due to a decrease in wages and benefits and material costs. The sanitary sewer expenses increased only slightly from the previous fiscal year. Storm water expenses decreased slightly from fiscal year 2010. Neither of these activities has experienced major growth or expansion of their respective systems, so expenses have remained generally flat as the city works to keep expenses in line with revenues. Expenses by Service Type Fiscal Year 2011 Business-type Activities $10,050,759 Sewer $1,386,597 14% Storm water $1,667,699 17% Water $6,996,463 70% Financial Analysis of the City's Funds As noted earlier, the city uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. Governmental Funds The focus of the city's governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the city's financing requirements. In particular, unreserved fund balance may serve as a useful measure of the city's net resources available for spending at the end of the fiscal year. As of the end of the fiscal year 2011, the city's governmental funds reported combined ending fund balances of$26.7 million, an increase of$4.4 million in comparison with the prior year. Most of that fund balance, $16.5 million, is reported as restricted for various purposes. In the General Fund, $0.3 million is reported as non-spendable, and $7.2 million is reported as unassigned. 26 General Fund The General Fund is the chief operating fund of the city. At the end of the fiscal year 2011, the unassigned fund balance was $7.2 million that can be used for funding of city programs. This is an increase of approximately $0.2 million which is primarily due to a prior period adjustment to correct the treatment of interfund loan transactions. Gas Tax Fund This fund records shared revenues from state and county taxes on sale and use of motor vehicle fuel. Funds are used for construction, reconstruction, improvement, repair, maintenance, operation, and use of public highways, roads, streets, and roadside rest areas. This revenue source can also be used for street lighting and cleaning, storm drainage, traffic control devices, and cost of administration. At the end of fiscal year 2011, the fund balance was $2.2 million, a decrease of$2.3 million. This decrease is due to the capital expenditures for the improvement of Burnham Street. Approximately $2.8 million was spent on the Burnham Street project during fiscal year 2011, bringing the total spent to date on that project to $6.9 million. This project was completed early in fiscal year 2012. Bancroft Debt Service Fund The Bancroft Debt Service Fund accounts for the payment of Bancroft improvement bond principal and interest. The sources of revenue are the collection of assessments against benefited property,interest, and contributions from other funds for their share of costs. Revenues may only be used for the retirement of debt. At the end of fiscal year 2011, the fund balance was $0.4 million, a decrease of$0.9 million. This decrease was due to a transfer of accumulated administrative fees to the General Fund, and debt service payments. As assessment payments build up in the fund, that money is remitted to the bank to pay the related bond principal and interest. Parks Capital Fund The Parks Capital Fund accounts for the purchase and improvements to city parks. At the end of fiscal year 2011, the fund balance was $69,078, a decrease of $57,188. This decrease is due to a difference in transfers in and out, as this fund has no dedicated source of revenue. Parks Bond Fund The Parks Bond Fund was created in fiscal year 2011 to account for the parks bond proceeds. At the end of fiscal year 2011, the fund balance was $7,906,647. This is the balance of the unspent bond proceeds, and it is restricted for park acquisition and development. Proprietary Funds The City's proprietary funds include the Sanitary Sewer, Storm Sewer,Water, and Internal Services Funds. The unrestricted net assets of the business-type activities which include the Sanitary Sewer, Storm Sewer, and Water Funds at the end of the year amounted to $14.7 million, a decline of$2.7 million from the prior year. The decline in unrestricted net assets is offset by an increase of$6.0 million in net assets restricted 27 for capital improvements. The total increase in net assets for these funds was $5.3 million,which shows as an increase to net assets restricted for capital improvements. The factors concerning the finances of the funds have already been addressed in the discussion of the city's business-type activities. General Fund Budgetary Highlights The city council approved three budget amendments to the adopted General Fund budget. Total increase in appropriations was $798,869. The changes are summarized as follows: • A transfer of$285,500 that decreased contingency by that amount and increased the appropriation for transfers out to the Facilities Fund in order to replace the roof on the Permit Center. This project was a carry-over from fiscal year 2010 and had a net impact of zero on the General Fund budget. • Increase of$742,170 to increase transfers out in order to pay some rental agreements that were not included in the original budget and to recognize some miscellaneous grants and related expenditures. • Increase of $56,699 in the police, library, and public works departments to recognize various grants. The overall change to the budget in the General Fund after these three amendments was less than one percent and had no significant affect on future services or liquidity. The city budgeted the General Fund with the anticipation that ending fund balance would decrease by approximately $1.6 million. Actual results left the ending fund balance unchanged. This difference was caused by expenditures,including transfers out, that were $1.6 million lower than budget. For expenditures, the variance was primarily due to a conservative approach to the budget and about $711 thousand of contingency that was budgeted but not needed. Capital Asset and Debt Administration Capital Assets Governmental Activities The city's investment in capital assets for its governmental activities as of June 30, 2011, amounts to $206.0 million (net of accumulated depreciation). This investment in capital assets primarily includes land, buildings, machinery and equipment, office equipment, and infrastructure. The infrastructure includes roads, curbs and sidewalks, signage, streetlights and right-of-ways. The total increase in the city's investment in governmental activities capital assets was $13.5 million, about seven percent. This was primarily due to additions to infrastructure throughout the city, including significant improvements to Burnham Street, the intersection of Greenburg Road, Pacific Highway and Main Street and the intersection of Hall Boulevard and Pacific Highway. Business-type Activities 28 The city's investment in capital assets for its business-type activities as of June 30, 2011, amounts to $78.9 million (net of accumulated depreciation). In addition to machinery, equipment, and vehicles, the capital assets include the sanitary sewer collection system, storm drainage, and water systems. Total increase in the city's investment in business-type activities capital assets was $5.1 million or seven percent. This is primarily due to further expansion of the city's water reservoir system. City of Tigard, Oregon Capital Assets at Year-end (Net of Depreciation) (in millions) Governmental Business-type Activities Activities Total FY 10-11 FY 09-10 FY 10-11 FY 09-10 FY 09-10 FY 08-09 Land $ 20.7 $ 8.0 $ 4.4 $ 4.4 $ 25.1 $ 12.4 Construction in progress 8.6 8.9 14.4 8.2 23.0 17.1 Buildings and building improv. 16.5 16.5 1.4 1.4 17.9 17.9 Land improvements 1.3 1.4 - - 1.3 1.4 Sewer system - - 15.6 15.0 15.6 15.0 Storm drainage system - - 10.5 11.0 10.5 11.0 Water system - - 31.7 32.9 31.7 32.9 Machinery and equipment 1.6 1.8 0.2 0.4 1.8 2.2 Autos and trucks 0.6 0.9 0.7 0.5 1.3 1.4 Infrastructure 156.7 155.0 - - 156.7 155.0 Total capital assets $ 206.0 $192.5 $ 78.9 $ 73.8 $284.9 $ 266.3 Additional information on the city's capital assets can be found in the notes on pages 55-57 of this report. Debt Outstanding As of year-end, the city had four types of debt currently outstanding, three of which are governmental and one is business-type. The governmental debt includes general obligation bonds ($32.3 million) secured by the city's authority to levy property taxes and assessment bonds ($1.0 million) secured by installment payment contracts with property owners. The third is a loan ($270,925) through the Oregon Economic and Community Development Department (OECDD). This loan was secured by current and future park system development charges collected by the city. The business-type activity debt is a draw against a line of credit for water system improvements. The amount outstanding is $6.0 million, which is the total amount available. Principal payments are not required under the credit agreement until 2012. The city intends to issue revenue bonds to pay off the line of credit before June 2012. The most recent bond rating occurred during fiscal year 2011 and received a rating of Aa2 and AA from Moody's and Standard &Poor's, respectively, for general obligations of the city. Existing debt levels have no direct impact on current or future city operations. The State of Oregon limits the amount of general obligation debt that cities can issue to 3 percent of the real market value of all taxable property within the city limits. The city's total outstanding general obligation debt is significantly below the 3 percent limit of$150.9 million. Additional information on the city's debt can be found on pages 62-64 of this report. 29 City of Tigard, Oregon Outstanding Debt at Fiscal Year-end (in millions) Total Totals Percentage FY 10-11 FY 09-10 Change Governmental: General obligation $ 32.6 $ 16.7 95.2% Local improvement 1.0 1.2 -16.7% Note payable 0.3 0.5 -40.0% Total outstanding debt $ 33.9 $ 18.4 84.2% Business-type: Line of credit $ 6.0 $ 2.9 100% Economic Factors The unemployment rate for the Washington County area was 9.5 percent at the end of the fiscal year,June 30, 2011. This is an increase from the same period last year, when the rate was 9.0 percent. The rate is slightly higher than the national average of 9.2 percent for June 2011. The City of Tigard issues licenses for businesses operating within the city limits. As of June 30, 2011, there were 2,889 businesses licensed in the city. The U.S. Economic Census, which takes place every five years, provides data on industry sales within the city. Wholesale trade is generating the most dollars in shipments, sales, and receipts. Retail trade employed the most people, and also ranks second in the amount of dollars generated. Almost 70 percent of land within the city is planned to accommodate residential use, ranging from low density single family homes to high density multi-family dwellings. The city tracks buildable lands through a yearly inventory process. At the end of 2011, less than 10 percent of land within the city was considered buildable. Residential home construction, which includes free standing and attached, hit a high of 576 units in 2001 and dipped to a low of 42 in 2009, reflecting the fact that all construction declined significantly in 2009. Residential construction valuation increased slightly in 2010-11 to $28.2 million, up from $28.0 million in 2009-10. Total housing units added in the city during 2010-11 totaled 113, down from 123 in 2009-10, but up significantly from the 42 issued in 2008-09. The City of Tigard has developed a comprehensive long-term financial forecast every year since the 1980's. This forecast allows the city to project expected revenues and expenditures for each of its funds to help anticipate financial requirements. The comprehensive long-term financial forecast continues to be central to Tigard's financial management strategy. By forecasting and anticipating financial trends,Tigard can develop strategies to respond to these emerging financial trends. The current forecast shows that in the short-term the city's financial condition is stable in most funds. The fiscal year 2011 budget continued addressing a projected General Fund deficit that had been 30 forecasted to occur earlier than what is now projected. Managers are aware of the continuing issue of flat revenues and increasing expenses, and are managing their budgets with that in mind. More adjustments were made to the forecast model during with the fiscal year 2012 budget taking into account the city never spends 100% of its appropriations, but as budgets get tighter, departments are approaching the 100% expenditure of budgets. Also there are forecasted positions (FTE's) which may not be needed to maintain the level of service proposed in the forecast. The city will carefully weigh the long- term effect these options may have before approving them. The city will also need to establish sound financing for the capital improvement program that is needed in order to maintain and improve the city's infrastructure. A Downtown Revitalization Plan was adopted by the city council and recommended the creation of an urban renewal district. The creation of the district and use of tax increment financing was approved by the voters in May 2006. The city will still need to fund some catalyst projects that are identified in the plan and financing of these projects will need to come from other sources. The voters in the City of Tigard also approved the parks bond levy, and the city has already begun purchasing property and making park improvements with that bond. Requests for Information This financial report is designed to provide a general overview of the City of Tigard's finances for all those with an interest in the city's finances. Questions concerning any of the information provided in the report or requests for additional financial information should be addressed to the Financial and Information Services Director, City of Tigard, 13125 SW Hall Blvd.,Tigard, Oregon 97223. 31 32 BASIC FINANCIAL STATEMENTS 33 CITY OF TIGARD,OREGON STATEMENT OF NET ASSETS June 30,2011 Governmental Business-Type Activities Activities Total ASSETS Cash and investments $ 29,456,918 $ 16,961,131 $ 46,418,049 Accounts receivable 1,890,467 5,697,735 7,588,202 Property taxes receivable 513,386 - 513,386 Assessment liens receivable 912,112 - 912,112 Prepaid expenses 325,111 - 325,111 Inventory 12,605 50,463 63,068 Capital assets: Land and construction in process 29,326,701 18,807,811 48,134,512 Other capital assets (net of accumulated depreciation) 176,707,529 60,113,020 236,820,549 Total Assets 239,144,829 101,630,160 340,774,989 LIABILITIES Accounts payable and accrued liabilities 2,294,138 1,867,511 4,161,649 Customer deposits 1,365,205 46,674 1,411,879 Accrued interest payable 415,127 - 415,127 Due within one year: Line of credit - 5,953,868 5,953,868 Notes payable 270,925 - 270,925 Bonds payable 1,565,000 - 1,565,000 Accrued compensated absences 1,070,839 72,346 1,143,185 Special assessment bonded debt with government commitment 138,720 - 138,720 Due in more than one year: Bonds payable 31,032,213 - 31,032,213 Accrued compensated absences 356,946 24,115 381,061 Special assessment bonded debt with government commitment 885,810 - 885,810 Net OPEB obligation 644,556 63,410 707,966 Total Liabilities 40,039,479 8,027,924 48,067,403 NET ASSETS Invested in capital assets,net of related debt 181,343,650 78,920,831 260,264,481 Restricted for: Capital projects 4,810,096 6,005,540 10,815,636 Debt service 1,070,659 - 1,070,659 Unrestricted 11,880,945 8,675,865 20,556,810 Total Net Assets $ 199,105,350 $ 93,602,236 $ 292,707,586 The accompanying notes are an integral part of the basic financial statements. 35 CITY OF TIGARD,OREGON STATEMENT OF ACTIVITIES June 30,2011 Net(Expense)Revenue and Program Revenues Changes in Net Assets Charges Operating Capital Primary Government for Grants and Grants and Governmental Business-type Functions/Programs Expenses Services Contributions Contributions Activities Activities Total Governmental activities: Community services $ 19,987,961 $ 1,008,691 $ 3,427,205 $ - $ (15,552,065) $ - $ (15,552,065) Public works 10,911,875 2,096,677 3,019,484 - (5,795,714) - (5,795,714) Community development 4,159,289 1,747,617 69,315 230,500 (2,111,857) - (2,111,857) Policy and administration 1,825,398 - - - (1,825,398) - (1,825,398) Interest on long-term debt 1,214,420 - - - (1,214,420) - (1,214,420) Total governmental activities 38,098,943 4,852,985 6,516,004 230,500 (26,499,454) - (26,499,454) Business-type activities: Sewer 1,386,597 1,021,840 - 40,644 - (324,113) (324,113) Stone water 1,667,699 2,178,298 - - - 510,599 510,599 Water 6,996,463 9,065,554 - 4,543,120 - 6,612,211 6,612,211 Total business-type activities 10,050,759 12,265,692 - 4,583,764 - 6,798,697 6,798,697 Total $ 48,149,702 $ 17,118,677 $ 6,516,004 $ 4,814,264 (26,499,454) 6,798,697 (19,700,757) General Revenues: to M Property taxes,levied for general purposes 12,185,481 - 12,185,481 Property taxes,levied for debt service 1,418,804 - 1,418,804 Franchise fees 4,375,420 - 4,375,420 Unrestricted intergovernmental revenues 2,838,802 - 2,838,802 Interest earnings 296,964 115,828 412,792 Miscellaneous 5,284,426 3,269 5,287,695 Total general revenues 26,399,897 119,097 26,518,994 Transfers between Governmental and Business-type Activities 1,629,245 (1,629,245) - Change in net assets 1,529,688 5,288,549 6,818,237 Net assets--beginning 197,575,662 88,313,687 285,889,349 Net assets--ending $ 199,105,350 $ 93,602,236 $ 292,707,586 The accompanying notes are an integral part of the basic financial statements. CITY OF TIGARD,OREGON GOVERNMENTAL FUNDS BALANCE SHEET June 30,2011 Bancroft Parks Parks Other Total General Gas Tax Debt Service Capital Bond Governmental Governmental Fund Fund Fund Fund Fund Funds Funds ASSETS Cash and investments $ 7,643,052 $ 2,489,336 $ 391,710 $ 71,923 $ 7,906,633 $ 9,374,764 27,877,418 Accounts receivable 995,704 462,469 2,122 97,841 14 299,848 1,857,998 Due from other funds 225,382 200,000 - - - - 425,382 Property taxes receivable 513,386 - - - - - 513,386 Assessment liens receivable - - 854,377 - - 57,735 912,112 Prepaid expense 305,164 - - - - - 305,164 Total assets $ 9,682,688 $ 3,151,805 $ 1,248,209 $ 169,764 $ 7,906,647 $ 9,732,347 $ 31,891,460 LIABILITIES Accounts payable and accrued liabilities $ 1,334,453 $ 376,001 $ - $ 5,576 $ 205,971 $ 1,922,001 Customer deposits 140,188 - - - - 311,189 451,377 Due to others 229,677 594,759 - - - 89,392 913,828 Due to other funds - - - - - 425,382 425,382 Deferred revenues: Property taxes 425,823 - - 95,110 - 39,986 560,919 Assessment liens - - 854,377 - - 57,735 912,112 Total liabilities 2,130,141 970,760 854,377 100,686 - 1,129,655 5,185,619 FUND BALANCES Nonspendable: Prepaid expense 305,164 - - - - - 305,164 Restricted for: Street maintenance and improvements - 2,181,045 - - - 1,320,639 3,501,684 Debt set-vice - - 393,832 - - 676,827 1,070,659 Park improvements - - - 69,078 7,906,647 2,426,083 10,401,808 Underground utilities - - - - - 505,718 505,718 Building inspection 843,588 843,588 Police services 60,871 60,871 Library improvements 471,336 471,336 Committed for: Street maintenance and improvements - - - - - 965,374 965,374 Urban forestry - - - - - 1,297,714 1,297,714 Assigned to: City facilities - - - - - 417,479 417,479 Unassigned: 7,247,383 - - - - (382,937) 6,864,446 Total fund balances 7,552,547 2,181,045 393,832 69,078 7,906,647 8,602,692 26,705,841 Total liabilities and fund balances $ 9,682,688 $ 3,151,805 $ 1,248,209 5 169,764 5 7,906,647 $ 9,732,347 Amounts reported for governmental activities in the Statement of Net Assets are different because: Capital assets used in governmental activities are not financial resources and therefore are not reported in the funds,net of accumulated depreciation of$71,707,822. 206,034,230 Other long-term assets are not available to pay for current-period expenditures and,therefore are deferred in the funds: Assessment liens 912,112 Property taxes earned but not available 560,919 Internal service funds are used by management to charge the cost of administrative functions as well as fleet and property management to individual funds. The assets and liabilities of the internal service funds are included in governmental activities in the statement of activities. 992,452 Accrued compensated absences are not due and payable in the current period and therefore are not reported m the funds. (1,147,853) Long-term liabilities-not reported in the funds: Bonds,notes payable and other liabilities,not due and payable in current period (33,892,668) Accrued interest payable,not due and payable in the current period (415,127) Net OPEB obligation (644,556) Net Assets of Governmental Activities $ 199,105,350 The accompanying notes are an integral part of the basic financial statements. 37 CITY OF TIGARD,OREGON GOVERNMENTAL FUNDS STATEMENT OF REVENUES,EXPENDITURES,AND CHANGES IN FUND BALANCE For the fiscal year ended June 30,2011 Bancroft Parks Parks Other Total General Gas Tax Debt Service Capital Bond Governmental Governmental Fund Fund Fund Fund Fund Funds Funds REVENUES Taxes $ 12,243,957 $ 2,515,111 $ - $ - $ - $ 1,994,389 $ 16,753,457 Franchise fees 4,375,420 - - - - - 4,375,420 Special assessments - - 40,164 - - - 40,164 Licenses and permits 1,029,219 94,206 - - - 1,467,091 2,590,516 Intergovernmental revenues 5,937,445 499,219 - 3,390,660 - 7,322 9,834,646 Charges for services 214,336 130 - - - 2,912,841 3,127,307 Fines and forfeitures 907,216 - - - - - 907,216 Interest earnings 101,003 34,925 62,447 223 24,193 64,493 287,284 Miscellaneous 45,873 - - - 9 1,607 47,489 Total revenues 24,854,469 3,143,591 102,611 3,390,883 24,202 6,447,743 37,963,499 EXPENDITURES Current operating Community services 19,182,018 - - - - - 19,182,018 Public works 4,341,985 1,717,707 - - - - 6,059,692 Community development 2,941,551 - - - - 1,033,706 3,975,257 Policy and administration 711,743 - - - - - 711,743 Debt service: Principal - 564,000 179,199 - - 1,847,257 2,590,456 Interest - - 67,294 - - - 67,294 Refunded bonds - - - - - 8,836,046 8,836,046 Refunding bond issuance cost - - - - - 81,236 81,236 Capital outlay - 2,824,123 - 12,957,489 - 3,466,330 19,247,942 Total expenditures 27,177,297 5,105,830 246,493 12,957,489 - 15,264,575 60,751,684 Excess(deficiency)of revenues over(under)expenditures (2,322,828) (1,962,239) (143,882) (9,566,606) 24,202 (8,816,832) (22,788,185) OTHER FINANCING SOURCES(USES) Debt proceeds - - - - 17,000,000 9,097,282 26,097,282 Premium on sale of debt - - - - 117,213 - 117,213 Transfers in 3,508,981 384,978 - 9,581,316 - 3,501,867 16,977,142 Transfers out (1,368,545) (675,622) (800,000) (71,898) (9,234,768) (3,855,344) (16,006,177) Total other financing sources(uses) 2,140,436 (290,644) (800,000) 9,509,418 7,882,445 8,743,805 27,185,460 Net change in fund balances (182,392) (2,252,883) (943,882) (57,188) 7,906,647 (73,027) 4,397,275 Fund balances-as previously reported 7,341,252 4,433,928 1,337,714 126,266 - 9,069,406 22,308,566 Prior-period adjustment-Note 14 393,687 - - - - (393,687) - Fund balances-beginning of year restated 7,734,939 4,433,928 1,337,714 126,266 - 8,675,719 22,308,566 Fund balances-end of year $ 7,552,547 $ 2,181,045 $ 393,832 $ 69,078 $ 7,906,647 $ 8,602,692 $ 26,705,841 The accompanying notes are an integral part of the basic financial statements. 38 CITY OF TIGARD,OREGON RECONCILIATION OF THE STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES For the fiscal year ended June 30,2011 Net change in fund balances--total governmental funds $ 4,397,275 Amounts reported for governmental activities in the Statement of Activities are different because: Governmental funds report capital outlays as expenditures while governmental activities report depreciation expense to allocate those expenditures over the life of the assets. This is the amount by which capital outlay exceeded depreciation in the current period. Expenditures for capital assets 17,658,965 Less current year depreciation (4,255,203) 13,403,762 In the Statement of Activities,the loss on the disposition of capital assets is reported. The loss is not a use of current resources and thus is not reported in the funds. (1,728) Revenues in the Statement of Activities that do not provide current financial resources are not reported as revenues in the funds. Property taxes (18,489) Assessment liens (40,164) (58,653) Repayment of bond principal is an expenditure in the governmental funds,but the repayment reduces long-term liabilities in the Statement of Net Assets. Bond and loan proceeds (26,214,495) Principal payments 11,041,925 (15,172,570) Some expenses reported in the Statement of Activities do not require the use of current financial resources and therefore are not reported as expenditures in governmental funds. Compensated absences (52,300) Accrued interest on debt (154,021) Increase in net OPEB obligation (644,556) (850,877) Internal service funds are used by management to charge the cost of administrative functions as well as fleet and property management to individual funds. The net revenue of internal service funds is reported with governmental activities. Change in Net Assets- Internal Service Funds (187,521) Change in Net Assets of Governmental Activities $ 1,529,688 - The accompanying notes are an integral part of the basic financial statements. 39 CITY OF TIGARD,OREGON PROPRIETARY FUNDS STATEMENT OF NET ASSETS June 30,2011 Business-type Activities Governmental Enterprise Funds Activities Internal Sanitary Storm Service Sewer Sewer Water Totals Funds ASSETS Current assets: Cash and investments $ 8,415,496 $ 2,967,042 $ 5,578,594 $ 16,961,131 $ 1,579,500 Accounts receivable 618,196 214,368 4,865,171 5,697,735 32,469 Prepaid expenses - - - - 19,947 Inventory - - 50,463 50,463 12,608 Total current assets 9,033,692 3,181,409 10,494,228 22,709,329 1,644,524 Noncurrent assets: Capital assets: Land and construction in process 50,666 6,490 18,750,655 18,807,811 - Other capital assets(net of accumulated depreciation) 16,252,980 11,025,377 32,834,663 60,113,020 - Total noncurrent assets 16,303,646 11,031,867 51,585,318 78,920,831 - Total assets 25,337,338 14,213,276 62,079,546 101,630,160 1,644,524 LIABILITIES Current liabilities: Accounts payable and accrued liabilities 746,414 101,542 1,019,555 1,867,511 373,728 Customer deposits - 5,722 40,952 46,674 - Line of credit - - 5,953,868 5,953,868 - Accrued compensated absences 12,044 12,289 48,013 72,346 278,344 Net OPEB obligation 13,728 18,304 31,378 63,410 117,537 Total current liabilities 772,186 137,857 7,093,766 8,003,809 769,609 Noncurrent liabilities: Accrued compensated absences 4,015 4,096 16,004 24,115 - Total liabilities 776,201 141,953 7,109,770 8,027,924 769,609 NET ASSETS Invested in capital assets,net of related debt 16,303,646 11,031,867 45,631,450 72,966,963 - Restricted for capital projects - - 6,005,540 6,005,540 - Unrestricted 8,257,491 3,039,456 3,332,786 14,629,733 874,915 Total net assets 5 24,561,137 S 74,071,323 $ 54,969,776 S 93,602,236 S 874,915 The accompanying notes are an integral part of the basic financial statements. 40 CITY OF TIGARD,OREGON PROPRIETARY FUNDS STATEMENT OF REVENUES,EXPENSES,AND CHANGES IN FUND NET ASSETS For the fiscal year ended June 30,2011 Business-type Activities Governmental Enterprise Funds Activities Internal Sanitary Storm Service Sewer Sewer Water Totals Funds OPERATING REVENUES Charges for services $ 1,021,840 $ 2,178,298 $ 9,065,554 $ 12,265,692 $ 7,139,418 Miscellaneous - 309 2,960 3,269 90,461 Total operating revenues 1,021,840 2,178,607 9,068,514 12,268,961 7,229,879 OPERATING EXPENSES Salaries and wages 460,195 603,332 1,016,056 2,079,583 4,536,204 Contracted services 69,204 401,176 2,883,812 3,354,192 1,073,528 General,administrative and other 217,091 217,760 1,297,555 1,732,406 1,613,477 Depreciation 640,107 445,431 1,709,395 2,794,933 - Total operating expenses 1,386,597 1,667,699 6,906,818 9,961,114 7,223,209 Operating income(loss) (364,757) 510,908 2,161,696 2,307,847 6,670 NONOPERATING REVENUES(EXPENSES) Investment revenue 37,729 3,353 74,746 115,828 5,809 Interest expense - - (89,645) (89,645) - Federal grant revenues - - 4,010,188 4,010,188 - System development revenue 40,644 - 532,932 573,576 - Total non-operating revenue 78,373 3,353 4,528,221 4,609,947 5,809 Net income before contributions(loss) (286,384) 514,261 6,689,917 6,917,794 12,479 Transfers in - - 852,698 852,698 - Transfers out (249,931) (286,363) (1,945,649) (2,481,943) (200,000) Change in net assets (536,315) 227,898 5,596,966 5,288,549 (187,521) Net assets--beginning of year 25,097,452 13,843,425 49,372,810 88,313,687 1,062,436 Net assets--end of year $ 24,561,137 $ 14,071,323 $ 54,969,776 $ 93,602,236 $ 874,915 The accompanying notes are an integral part of the basic financial statements. 41 CITY OF TIGARD,OREGON PROPRIETARY FUNDS STATEMENT OF CASH FLOWS For the fiscal year ended June 30,2011 Governmental Business-type Activities-Enterprise Funds Activities Sanitary Storm Internal Sewer Sewer Water Totals Service Funds CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers $ 1,703,586 $ 2,330,717 $ 6,009,855 $ 10,044,158 $ 7,135,679 Payments to suppliers (983,305) (696,744) (5,961,120) (7,641,169) (2,666,549) Payments to employees (465,423) (586,952) (959,866) (2,012,241) (4,397,084) Other receipts - 309 2,960 3,269 82,670 Net cash provided(used)by operating activities 254,858 1,047,330 (908,171) 394,017 154,716 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Transfers to other funds (249,931) (286,363) (1,945,649) (2,481,943) (200,000) Proceeds from other funds - - 852,698 852,698 - Net cash(used)by capital and related financing activities (249,931) (286,363) (1,092,951) (1,629,245) (200,000) CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES System development revenue 40,644 - 532,932 573,576 - Proceeds from line of credit - 3,100,000 3,100,000 - Interest expense - - (89,645) (89,645) - Grant proceeds - 4,010,188 4,010,188 - Disposition of capital assets - (309) - (309) - Acquisition of capital assets (465,116) (6,492) (7,447,534) (7,919,142) - Net cash(used)by capital and related financing activities (424,472) (6,801) 105,941 (325,332) - CASH FLOWS FROM INVESTING ACTIVITIES Interest earnings 37,729 3,353 74,746 115,828 5,809 Net increase(decrease)in cash and cash equivalents (381,816) 757,519 (1,820,435) (1,444,732) (39,475) Cash and investments--beginning of the year 8,797,312 2,209,523 7,399,029 18,405,864 1,618,975 Cash and investments--end of the year $ 8,415,496 $ 2,967,042 $ 5,578,594 $ 16,961,132 $ 1,579,500 RECONCILIATION OF OPERATING INCOME(LOSS)TO NET CASH PROVIDED BY OPERATING ACTIVITIES Operating income(loss) $ (364,757) $ 510,908 $ 2,161,696 $ 2,307,847 $ 6,670 Adjustments to reconcile operating income to net cash provided by operating activities: Cash flows reported in other categories: Depreciation expense 640,107 445,431 1,709,395 2,794,933 - Change in assets and liabilities: Receivables 681,746 152,419 (3,054,932) (2,220,767) (11,527) Prepaid expenses - - - - 30,523 Inventory - - - - 65 Accounts payable and accrued liabilities (716,591) (77,808) (1,779,753) (2,574,152) (10,135) Accrued compensated absences 625 (2,892) 24,812 22,545 21,583 Customer deposits - 968 (767) 201 - OPEB obligation 13,728 18,304 31,378 63,410 117,537 Net cash provided(used)by operating activities $ 254,858 $ 1,047,330 $ (908,171) $ 394,017 $ 154,716 The accompanying notes are an integral part of the basic financial statements. 42 CITY OF TIGARD, OREGON STATEMENT OF PLAN NET ASSETS PENSION TRUST FUND June 30, 2011 Assets Cash and cash equivalents $ 5,845,138 Corporate bonds 534,425 Corporate stocks 11,580,807 Total assets 17,960,370 Net assets held in trust for pension benefits $ 17,960,370 STATEMENT OF CHANGES IN PLAN NET ASSETS PENSION TRUST FUND For the fiscal year ended June 30, 2011 Additions: Contributions-employer $ 1,211,118 Contributions-employee 47,273 Investment income 2,661,139 Total additions 3,919,530 Deductions: Benefit payments and withdrawals 862,534 Increase in net assets 3,056,996 Net assets held in trust for pension benefits Beginning of year 14,903,374 End of year $ 17,960,370 The accompanying notes are an integral part of the basic financial statements. 43 44 Notes to Basic Financial Statements 45 Q F.. 1. Summary of Significant Accounting Policies: The City of Tigard, under its Charter of 1961, is governed by an elected mayor and four council members who comprise the City Council. The City Council appoints a City Manager,who acts as the administrative head of government for the city. In accordance with GASB Statement No. 14, The Financial Reporting Entity, the activities of the Tigard Urban Renewal Agency (the Agency) are included in the city's financial statements as a blended component unit. The Agency is a legally separate entity,which is governed by a board comprised of the City Council, as stipulated in the bylaws. The Council has the ability to impose its will on the Agency as determined on the basis of budget adoption, taxing authority, and funding. The purpose of the Agency is to undertake urban renewal projects and activities pursuant to the city's downtown redevelopment plan. The financial results of the Agency are reported herein as a debt service fund and a capital projects fund. The Agency also prepares a separate component unit financial report that may be obtained from the Agency's administrative offices at 13125 SW Hall Blvd.,Tigard, Oregon 97223. The financial statements of the city have been prepared in accordance with accounting principles generally accepted in the United States of America (GAAP). GAAP statements include all relevant GASB pronouncements. For purposes of the proprietary fund financial statements, the city has elected not to apply private-sector standards of accounting and financial reporting issued after November 30, 1989, unless specifically adopted by GASB pronouncements. The city applies the provisions of all applicable GASB statements that define requirements and the reporting model for the annual financial reports of state and local governments. The city has recorded capital and certain other long-term assets and liabilities in the statement of net assets, reported all revenues and the cost of providing services under the accrual basis of accounting in the statement of activities,and uses the direct method of reporting cash flows. Basic Financial Statements Basic financial statements are presented at both the government-wide and fund financial level. Both levels of statements categorize activities as either governmental or business-type. Governmental activities, which are normally supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. Government-wide financial statements display information about the city as a whole. For the most part, the effect of interfund activity has been removed from these statements. Interfund services provided by one fund and charged to another have been eliminated in the Statement of Activities. These statements focus on the sustainability of the city as an entity and the change in aggregate financial position resulting from the activities of the fiscal year. These aggregated statements consist of the Statement of Net Assets and the Statement of Activities. The Statement of Activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are 47 1. Summary of Significant Accounting Policies Continued: clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers or applicants who purchase,use, or directly benefit from goods, services or privileges provided by a given function or segment, and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Indirect expenses are recovered through internal service fund charges. These indirect expenses are allocated based on a full-cost approach, thereby allocating indirect expenses among functions with the objective of allocating all expenses. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds, proprietary funds, and the pension trust fund, even though the pension trust fund is excluded from the government-wide financial statements. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. Fund financial statements display information at the individual fund level. Each fund is considered to be a separate accounting entity. Funds are classified and summarized as governmental,proprietary, or fiduciary. Currently, the city has governmental, proprietary, and fiduciary fund types. Non-major funds are combined into a single column in the basic financial statements and are detailed in the supplemental information. Basis of Presentation The financial transactions of the city are recorded in individual funds. Each fund is accounted for by providing a separate set of self-balancing accounts that comprises its assets, liabilities, fund equity,revenues and expenditures/expenses. Professional standards set forth minimum criteria (percentage of the assets, liabilities, revenues or expenditures/expenses or either fund category or the governmental and enterprise combined) for the determination of major funds. The city electively added funds as major funds, which either had debt outstanding or specific community focus. Non-major funds are combined in a column in the fund financial statements and detailed elsewhere in the financial report. Measurement Focus and Basis of Accounting Measurement focus is a term used to describe which transactions are recorded within the various financial statements. Basis of accounting refers to when transactions are recorded. The government-wide, proprietary fund and fiduciary fund financial statements are presented on a full accrual basis of accounting with an economic resource measurement focus. An economic resource focus concentrates on an entity or fund's net assets. All transactions and events that affect the total economic resources (net assets) during the period are reported. An economic resources measurement focus is inextricably connected with full accrual accounting. Under the 48 1. Summary of Significant Accounting Policies Continued: full accrual basis of accounting, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of the timing of related cash inflows and outflows. Governmental funds financial statements are presented on a modified accrual basis of accounting with a current financial resource measurement focus. This measurement focus concentrates on the fund's resources available for spending currently or in the near future. Only transactions and events affecting the fund's current financial resources during the period are reported. Similar to the connection between an economic resource measurement focus and full accrual accounting, a current financial resource measurement focus is inseparable from a modified accrual basis of accounting. Under modified accrual accounting, revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the city considers revenues to be available if they are collected within 60 days of the end of the current fiscal year. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. Property taxes, intergovernmental and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. Only the portion of special assessments receivable due within the current fiscal period is considered susceptible to accrual as revenue of the current period. All other revenues are considered to be measurable and available only when cash is received by the city. A deferred revenue liability arises in the governmental funds balance sheet when potential revenue does not meet both the measurable and available criteria for recognition in the current year. This unavailable deferred revenue consists primarily of uncollected property taxes and assessments not deemed available to finance operation of the current period. In the government-wide Statement of Activities,with a full accrual basis of accounting, revenue must be recognized as soon as it is earned regardless of its availability. Thus, the liability created on the governmental fund balance sheet for unavailable deferred revenue is eliminated. Note that deferred revenues also arise outside the scope of measurement focus and basis of accounting, such as when the city receives resources before it has a legal claim to them. For instance, when grant monies are received prior to the incurrence of qualifying expenditures. Similar to the way revenues are recorded, governmental funds only record those expenditures that affect current financial resources. Principal and interest on general long-term debt is recorded as a fund liability only when due, or to the extent that it is expected to be liquidated with expendable financial resources. However, in the government-wide financial statements with full accrual basis of accounting, all expenditures affecting the economic resource status of the government must be recognized. Thus, the expense and related accrued liability for long- term portions of debt and compensated absences must be included. 49 1. Summary of Significant Accounting Policies Continued: Since the governmental fund statements are presented on a different measurement focus and basis of accounting than the government-wide statements' governmental column, a reconciliation is necessary to explain the adjustments needed to transform the fund based financial statements into the governmental column of the government-wide presentation. This reconciliation is part of the basic financial statements. Amounts reported as program revenues include 1) charges to customers or applicants for goods, services, or privileges provided, 2) operating grants and contributions and 3) capital grants and contributions. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise,general revenues include all taxes. Proprietary funds distinguish operating revenues and expenses from non-operating items. Operating revenues and expenses generally result from providing services, and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the city's Sanitary Sewer, Storm Sewer and Water Funds are charges to customers for sales and services. The Sanitary Sewer, Storm Sewer and Water Funds recognize fees intended to recover the cost of connecting new customers to the city's utility systems as non-operating revenues. Operating expenses for enterprise funds include the cost of sales and services, administrative expenses and overheads, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as non-operating revenues and expenses. The fiduciary fund accounts for the resources held by the city in a custodial capacity, on behalf of the employees of the city. When both restricted and unrestricted resources are available for use,it is the city's policy to use restricted resources first, then unrestricted resources as they are needed. Assets,Liabilities, and Equity Cash and Investments Investments included in cash and investments are stated at cost,which is approximate to the fair value. Investments in the pension trust fund are stated at fair value. For purposes of the statement of cash flows, the city considers the proprietary funds' cash and investments with initial maturities to the city of three months or less, and the amounts in the Oregon State Treasurer's Investment Pool, to be cash equivalents. Receivables and Payables Property taxes are levied and become a lien on July 1. Collection dates are November 15, February 15, and May 15 following the lien date. Discounts are allowed if the amount due is received by November 15 or February 15. Taxes unpaid and outstanding on May 16 are considered delinquent. 50 1. Summary of Significant Accounting Policies Continued: Inventories Inventories of parts,materials and supplies are stated at the lower of cost on the first-in, first-out basis, or market, in the proprietary funds. The purchases method is used in accounting for inventory for all funds on the budgetary basis. The consumption method is used for the government-wide presentation as well as the proprietary funds and business-type activities. Capital Assets Capital assets, which include property, plant, equipment, and infrastructure assets (e.g. roads, pathways, street lights, etc.) are reported in the applicable governmental or business type activities columns in the government-wide financial statements, and in the proprietary fund statements. Capital assets are charged to expenditures as purchased or constructed in the governmental fund statements, and capitalized in the proprietary fund statements. Capital assets are recorded at historical cost or estimated historical cost. Donated assets are recorded at estimated fair market value as of the date of the donation. Capital assets are defined by the city as assets with an initial, individual cost of$5,000 or more, and an estimated useful life of greater than one year. Additions or improvements and other capital outlays that significantly extend the useful life of an asset, or that significantly increase the capacity of an asset are capitalized. Other costs for repairs and maintenance are expensed as incurred. Depreciation on exhaustible assets is recorded as an allocated expense in the Statement of Activities with accumulated depreciation reflected in the Statement of Net Assets and is provided on the straight-line basis over the following estimated useful lives: Asset Years Buildings and improvements 25-40 Improvements other than buildings 10-20 Machinery and equipment 5-10 Vehicles 5-10 Utility systems 25-40 Infrastructure 20-40 Accrued Compensated Absences and Sick Pay It is the city's policy to permit employees to accumulate earned but unused vacation and sick pay benefits. There is no liability for unpaid accumulated sick leave, since the city does not have a policy to pay any amounts when employees separate from the city. All vacation pay is accrued when incurred in the government-wide and proprietary fund financial statements. A liability for these amounts is reported in the governmental funds only when it has matured, for example, as result of employee resignations or retirements. At June 30, 2011 there were no governmental fund liabilities for accrued compensated absences. 51 1. Summary of Significant Accounting Policies Continued: Interfund Transfers The city utilizes three types of interfund transfers. The first type is transfers received for services provided. These transfers are based on a cost allocation plan and are reflected as expenses of the appropriate activity in the government—wide statements. The second type of transfer is a transfer of resources. Typically, this transfer is made to close out funds that are no longer needed for financial reporting. The third type of transfer is a transfer for direct costs that can be specifically identified and billed directly to the benefiting fund. These types of transfers are reflected as expenses of the appropriate activity in the basic financial statements. Long-term Debt In the government-wide financial statements, and proprietary fund types in the fund financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities, business-type activities, or proprietary fund type in the Statement of Net Assets. Bond premiums and discounts are deferred and amortized over the life of the bonds. Bonds payable are reported net of the applicable bond premium or discount. Bond issuance costs,which are immaterial, are treated as period costs in the year of issue. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received,are reported as debt service expenditures. Fund Balance In the fund financial statements, the fund balance for governmental funds is reported in a hierarchy of classifications based primarily on the extent to which the government is bound to honor constraints on the specific purposes for which amounts in those funds can be spent. Fund balance is reported as nonspendable when the resources cannot be spent because they are either in a nonspendable form or legally or contractually required to be maintained intact. Resources in nonspendable form include inventories, prepaids, deposits and assets held for resale. Fund balance is reported as restricted when the constraints placed on the use of resources are either: (a) externally imposed by creditors (such as through debt covenants), grantors, contributors, laws or regulations of other governments; or (b) imposed by law through constitutional provisions or enabling legislation. Fund balance is reported as committed when the City Council passes an ordinance that places specific constraints on how the resources may be used. The City Council can modify or rescind the ordinance at any time through passage of an additional ordinance. 52 1. Summary of Significant Accounting Policies Continued: Resources that are constrained by the government's intent to use them for a specific purpose, but are neither restricted nor committed, are reported as assigned fund balance. Intent is expressed when the City Council approves which resources should be "reserved" during the adoption of the annual budget. The city's Finance Director uses that information to determine whether those resources should be classified as assigned or unassigned for presentation in the city's Comprehensive Annual Financial Report. Unassigned fund balance is the residual classification for the General Fund. This classification represents fund balance that is not assigned, committed, restricted or nonspendable within the General Fund. This classification is also used to report any negative fund balance amounts in other governmental funds. Use of Estimates In preparing the city's financial statements, management is required to make estimates and assumptions that affect the reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses/expenditures during the reporting period. Actual results could differ from those estimates. Budget A budget is prepared for each fund, except for the Pension Trust Fund, essentially in accordance with the modified accrual basis of accounting used by governmental funds,which is in accordance with the legal requirements of Oregon Local Budget Law. The resolution authorizing appropriations sets the maximum level of expenditures for each fund and may not legally be over expended. Appropriations lapse at the end of each fiscal year. Appropriations are made at the major program level for each fund, for example, Community Services, Public Works, Community Development, Policy and Administration, Debt Service, Capital Improvements and Contingency. The detail budget document is required to contain more detailed information for the above-mentioned expenditure categories. The budgets for each of the funds include capital outlay appropriations. Debt service is also budgeted separately. After budget approval, the City Council may approve supplemental budgeted appropriations if an occurrence, condition, or need exists which had not been ascertained at the time the budget was adopted. A supplemental budget may require hearings before the public, publications in newspapers and approval by the City Council. Original and supplemental budgets may be modified by the use of appropriations transfers between the levels of control. Such transfers require approval by the City Council. Management may not amend the budget without Council approval. 53 1. Summary of Significant Accounting Policies Continued: For GAAP presentation, the transfers from operating funds for services provided by the internal service funds and the General Fund are considered revenues and expenses/expenditures, as appropriate, but are considered to be interfund transfers for budgetary purposes. 2. Fund Types: The city's financial operations are accounted for in the following funds: Governmental Funds Governmental funds finance most governmental functions of the city. The acquisition, use and balances of the city's expendable financial resources and the related liabilities, excluding those accounted for in proprietary funds, are accounted for through governmental funds. The measurement focus is upon determination of changes in current financial resources, rather than upon net income determination. The following are the city's major governmental funds: General Fund - This fund accounts for the city's general operations. It is used to account for all transactions not specifically required to be accounted for in the city's other funds. Gas Tax Fund -This fund records shared revenues from the State and County taxes on the sale and use of motor vehicle fuel. Funds are used for construction, reconstruction, improvement, repair, maintenance, operation and use of public highways, roads, streets, and roadside rest areas. Monies may also be used for street lighting and cleaning, storm drainage, traffic control devices and administration costs. Bancroft Debt Service Fund — This fund accounts for the payment of Bancroft improvement bond principal and interest. The sources of revenue are the collection of assessments against benefited property, interest and contributions from other funds for their share of costs. Parks Capital Fund—This fund was established to track various parks and greenspaces projects. The revenues are generated from various federal and state grants, intergovernmental agreements and transfers from other funds. Parks Bond Fund—This fund was established through voter approval of a $17 million parks bond to account for purchases of land and greenspaces to be used for park development. 54 2. Fund Types, Continued: Proprietary Funds Proprietary funds are used to account for the acquisition, operation and maintenance of sewer, storm drainage, and water systems in the city. These funds are entirely or predominantly self- supported through user charges to customers. The measurement focus is upon net income determination, rather than upon determination of changes in current financial resources. The following are the city's major proprietary funds: Enterprise Funds: Sanitary Sewer Fund - This fund accounts for the city's sewer utility operations. Storm Sewer Fund — This fund accounts for the city's storm drainage operations which consists of the following two budgetary funds: Storm Sewer Fund and Water Quality/Quantity Fund. Water Fund - This fund accounts for the city's water operations which consists of the following three budgetary funds: Water Fund,Water SDC Fund and Water CIP Fund. Additionally, the city reports the following fund type. Neither of these funds are major funds: Internal Service Funds: Central Services Fund — This fund accounts for the central administrative functions within the city which are generally allocated to other funds. Fleet/Property Management Fund—This fund accounts for all activity related to the Fleet Maintenance and Property Management divisions in the city. Fiduciary Fund: Pension Trust Fund - This fund accounts for the city's employee defined contribution pension plan. Nonmajor Governmental Funds Other governmental funds include nonmajor special revenue, debt service and capital projects funds of the city. The following lists all other governmental funds by governmental fund type: Special Revenue Funds: City Gas Tax Fund Electrical Inspection Fund Criminal Forfeiture Fund Building Fund Tree Replacement Fund Library Fund 55 2. Fund Types, Continued: Debt Service Funds: General Obligation Debt Service Fund Urban Renewal Debt Service Fund Capital Projects Funds: Facility Fund Transportation Development Tax Fund Traffic Impact Fee Fund Underground Utility Fund Street Maintenance Fee Fund Parks SDC Fund Urban Renewal Capital Projects Fund 3. Cash and Investments: The city maintains a cash and investment pool that is available for use by all funds except the Pension Trust Fund. Each fund type's portion of this pool is displayed on the combined balance sheet as "cash and investments". The investments of the Pension Trust Fund are held separately from those of other city funds. Cash and investments are comprised of the following at June 30, 2011: Cash on hand $ 3,450 Cash held by Department of Finance,Washington County 55,740 Deposits with financial institutions 4,386,628 Investments 41,972,231 Total cash and investments $ 46,418,049 Deposits Deposits with financial institutions include bank demand deposits and time deposit accounts. The total bank balance is $11,032,819 (book balance is $9,642,544). Of these deposits, $500,000 was covered by federal depository insurance and $10,582,819 was collateralized in accordance with Oregon statutes. Custodial credit risk — deposits. In the case of deposits, this is the risk that in the event of bank failure, the city's deposits may not be returned to it. The Federal Depository Insurance Corporation (FDIC) provides insurance for the city's deposits with financial institutions up to $250,000 each for the aggregate of all non-interest bearing accounts and aggregate of all interest bearing accounts at each institution. Institutions with deposits in excess of FDIC coverage participate in the Oregon Public Funds Collateralization Program (PFCP). The PFCP is a shared liability structure for participating bank depositories. It provides some protection for 56 3. Cash and Investments, Continued: public funds, although it does not guarantee that all funds are 100% protected. Barring any exceptions, a bank depository is required to pledge collateral valued as follows: If well capitalized, 10% If adequately capitalized,25% If undercapitalized, 110% The Office of the State Treasurer categorizes the financial institutions in Oregon. In the event of a bank failure, the entire pool of collateral pledged by all qualified Oregon public funds bank depositories is available to repay deposits of public funds of government entities. The Office of the State Treasurer maintains a list of qualified financial institutions for the deposit of public funds in excess of FDIC insurance. The financial institutions holding city deposits are all on the State Treasurer's list. Investments State statutes authorize the city to invest primarily in general obligations of the U.S. government and its agencies, certain bonded obligations of Oregon municipalities, bank repurchase agreements, bankers' acceptances, certain commercial paper and the State of Oregon Local Government Investment Pool. Interest rate risk. In accordance with its investment policy, the city manages its exposure to declines in fair value by limiting the individual maturities in its investment portfolio to eighteen months or less. The city does have a provision in its investment policy that up to twenty percent of the portfolio can have maturities from eighteen months to thirty-six months. Custodial credit risk — investments. For an investment, this is the risk that, in the event of failure of the counterparty, the city will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. All of the city's investments, except for the investment in the Local Government Investment Pool, which is not evidenced by securities, are held in safekeeping by the financial institution counterparty in the financial institution's general customer account name. The city participates in the Oregon State Treasurer's Local Government Investment Pool (LGIP), an open-ended; no-load diversified portfolio created under ORS 294.805 to 294.895 that is not registered with the U.S. Securities and Exchange Commission as an investment company. The LGIP is administered by the State Treasurer and the Oregon Investment Council with the advice of the Oregon Short-Term Fund Board. These funds must be invested and managed, as a prudent investor would, exercising reasonable care, skill and caution. The Oregon Audits Division of the Secretary of State's Office audits the LGIP annually. The city employees participate in a defined contribution pension plan. These funds are recorded in the city's Pension Trust Fund. The balance at June 30, 2011 is $17,960,370. This balance is not included in the government-wide or fund financial statements, but is shown separately on page 43. 57 3. Cash and Investments, Continued: As of June 30, 2011, the city had the following investments: Percentage of Investment Type Fair Value Cost Portfolio State Treasurer's Local Government Investment Pool $ 21,367,641 $ 21,367,641 50.41% Money markets 5,809,906 5,809,906 13.71% U.S. Government Securities 9,099,133 9,197,776 21.70% Certificates of Deposit 247,000 247,000 0.58% Corporate bonds 5,448,551 5,765,058 13.60% Total Investments $ 41,972,231 $ 42,387,381 100.00% Concentration of credit risk: The city's policy for investing in individual issuers varies depending on the type of investments. Agency securities are restricted to no more than 90 percent of the total portfolio. Municipal bonds are restricted to no more than 25 percent of the total portfolio. No more the 35 percent of the total portfolio of investments may be invested in corporate bonds. Investments in corporate bonds of any one issuer may not exceed 5 percent of the investment portfolio. Credit risk: The city's policy, which adheres to State of Oregon law, is to limit its Corporate and Municipal investments to the following: Issuers within Oregon must be rated "A" (bonds) or A-2 / P-2 (commercial paper) or better by Standard and Poor's, Moody's Investors Service or any other nationally recognized statistical rating organization. Issuers not in Oregon must be rated AA /Aa (bonds) or A-1 / P-1 (commercial paper) or better. At June 30, 2011, the city's investments were rated as follows: Highest Rating from Moody's Investors Service or Standard&Poor's Corporation Investment Type Total Aaa/AAA Aa/AA Not Rated LGIP $ 21,367,641 $ - $ - $ 21,367,641 Money markets 5,809,906 - - 5,809,906 US Government securities 9,099,133 9,099,133 - - Certificates of Deposit 247,000 - - 247,000 Corporate bonds 5,448,551 5,448,551 - Total $ 41,972,231 $ 14,547,684 $ - $ 27,424,547 58 3. Cash and Investments, Continued: The city has a formal investment policy that explicitly limits investment maturities as a means of managing its exposure to fair value loss arising from increasing interest rates. At June 30, 2011, the concentration of those maturities included the Local Government Investment Pool, Money Markets, and investments with average maturities of twelve months or less at 85.77% of the total portfolio. Investments with maturities between twelve and eighteen months made up 2.37% of the portfolio and investments with maturities between eighteen and thirty-six months were 11.86% of the total portfolio. 4. Assessment Liens Receivable: Assessment liens receivable represent the uncollected amounts levied against benefited property for the cost of local improvements. Because the assessments are liens against the benefited property, an allowance for uncollectible amounts is not deemed necessary. Substantially all assessments are payable over a period of 10 to 20 years. Assessments bear interest from 5.2 to 9.4 percent. At June 30, 2011, the portion of the assessments receivable balance that represents delinquent accounts is $758. 59 5. Capital Assets: Capital asset activity for governmental activities for the year ended June 30, 2011 was as follows: Balances Balances June,30 June,30 2010 Additions Deletions Transfers 2011 Non-depreciable Land $ 7,967,069 $ - $ - $ 12,714,313 $ 20,681,382 Construction in progress 8,866,188 17,362,710 (14,940) (17,568,639) 8,645,319 Total non-depreciable 16,833,257 17,362,710 (14,940) (4,854,326) 29,326,701 Depreciable Building and improvements 21,226,765 220,459 (2,230) 292,224 21,737,218 Land improvements 6,742,375 - - - 6,742,375 Machinery and equipment 2,054,594 125,739 (17,781) - 2,162,552 Autos and trucks 2,398,637 105,104 (46,725) - 2,457,016 Office equipment 1,984,314 7,999 - - 1,992,313 Infrastructure 208,749,125 12,650 - 4,562,102 213,323,877 Total depreciable 243,155,810 471,951 (66,736) 4,854,326 248,415,351 Accumulated depreciation Building and improvements (4,713,666) (501,531) 502 - (5,214,695) Land improvements (5,328,403) (130,900) - - (5,459,303) Machinery and equipment (1,736,045) (84,973) 17,781 - (1,803,237) Autos and trucks (1,541,803) (360,275) 46,725 - (1,855,353) Office equipment (524,311) (269,095) - - (793,406) Infrastructure (53,673,399) (2,908,429) - - (56,581,828) Total accumulated depreciation (67,517,627) (4,255,203) 65,008 - (71,707,822) Governmental activities capital assets,net $ 192,471,440 $ 13,579,458 $ (16,668) $ - $ 206,034,230 Depreciation expense for governmental activities is charged to functions as follows: Community services $ 596,913 Public works 3,274,234 Community development 105,098 Policy and administration 278,958 Total depreciation for governmental activities $ 4,255,203 60 5. Capital Assets Continued: Capital assets activity for business-type activities for the year ended June 30, 2011, was as follows: Balances Balances June 30,2010 Additions Deletions Transfers June 30,2011 Non-depreciable Land $ 4,422,170 $ - $ - $ - $ 4,422,170 Construction in progress 8,250,302 7,329,982 - (1,194,643) 14,385,641 Total non-depreciable 12,672,472 7,329,982 - (1,194,643) 18,807,811 Depreciable Land improvements 392,710 - - - 392,710 Buildings and improvements 2,010,974 - - - 2,010,974 Sewer System 22,822,468 189,175 - 905,379 23,917,022 Storm drainage system 16,556,794 310 - - 16,557,104 Water system 54,874,831 - (6,851) 289,264 55,157,244 Equipment 1,465,814 51,276 - - 1,517,090 Auto and trucks 1,504,626 355,558 (17,832) - 1,842,352 Total depreciable 99,628,217 596,319 (24,683) 1,194,643 101,394,496 Accumulated depreciation Land improvements (360,669) - - - (360,669) Buildings and improvements (607,776) (45,166) - - (652,942) Sewer system (7,759,942) (538,273) - - (8,298,215) Storm drainage system (5,630,703) (408,582) - - (6,039,285) Water system (22,002,913) (1,441,410) - - (23,444,323) Equipment (1,131,578) (233,189) - - (1,364,767) Auto and trucks (1,010,794) (128,313) 17,832 - (1,121,275) Total accumulated depreciation (38,504,375) (2,794,933) 17,832 - (41,281,476) Business-type activities capital assets,net $73,796,314 $5,131,368 $ (6,851) $ - $78,920,831 Depreciation expense for business-type activities is charged to activities as follows: Sanitary sewer $ 640,107 Storm sewer 445,431 Water 1,709,395 Total depreciation for business-type activities $ 2,794,933 61 6. Long-term Debt and Other Debt: General Obligation Bonds payable Bond transactions for the year ended June 30, 2011, and future maturities of bond principal, are as follows: General Obligation bond issues — the city issued $8,655,000 of general obligation bonds for a current refunding of bonds originally issued in 2002 to build a new library. The refunding will reduce total interest payments by approximately $632,000 over the remaining life of the bonds. Interest rates range from 3% to 4% on specific maturities. Transportation Bonds: original amount was $7,250,000. Funds were used for street improvements. Interest rate is 4.35%. Parks Bonds: original amount was $17,000,000. Funds were used to purchase and develop parks. Interest rates range from 3% to 4.75% on specific maturities. Fiscal Year Amount Amount Added Paid Outstanding Future Due Due Refunded During Year During Year June 30,2011 Interest 2011 $ 1,176,890 $ 1,176,890 $ - $ - 2012 1,250,281 (590,281) 911,906 - 1,571,906 1,580,009 2013 1,293,891 (613,891) 1,260,927 - 1,940,927 1,201,849 2014 1,327,787 (632,787) 1,301,277 - 1,996,277 1,134,469 2015 1,371,991 (656,991) 1,341,626 - 2,056,626 1,065,236 2016 1,421,471 (686,471) 1,381,976 - 2,116,976 993,933 2017-2021 7,051,647 (3,891,647) 7,625,911 - 10,785,911 3,765,258 2022-2026 1,814,142 (1,814,142) 6,384,898 - 6,384,898 1,969,354 2027-2031 - 5,743,692 - 5,743,692 820,926 16,708,100 $ (8,886,210) $ 25,952,213 $ 1,176,890 $ 32,597,213 $ 12,531,034 Local Improvement District Bonds: Interest rates from 3.9 percent to 7.25 percent; payable first from assessments to benefited properties and second, from the general credit of the city. Original amount of$1,307,969 for 69th Avenue Local Improvement District and original amount of $1,947,678 for Dartmouth Street Local Improvement District. 62 6. Long-term Debt and Other Debt Continued: Paid and Fiscal Year Amount Called Outstanding Future Due Due During Year June 30,2011 Interest 2011 $ 179,200 $ (179,200) $ - $ - 2012 58,200 - 58,200 60,417 2013 62,500 - 62,500 56,121 2014 457,983 - 457,983 42,063 2015 72,100 72,100 31,311 2016 77,400 77,400 25,989 2017-2020 296,347 - 296,347 43,134 $ 1,203,730 $ (179,200) $ 1,024,530 $ 259,035 Notes Payable: Note payable issued January 23, 2003 — Original amount of$2,290,248. Funds were used for expansion and updating for Cook Park. Interest rates from 3 percent to 4.35 percent; payable from Parks SDC Fund. Fiscal Year Amount Paid Outstanding Future Due Due During Year June 30,2011 Interest 2011 $ 259,053 $ (259,053) $ - $ - 2012 270,925 - 270,925 11,785 $ 529,978 $ (259,053) $ 270,925 $ 11,785 63 6. Long-term Debt and Other Debt Continued: Water line of credit opened June 17, 2010 — Maximum amount is $6,000,000; maturity date June 30, 2012;interest is a variable rate using either the LIBOR Fixed Rate or the BBA LIBOR Daily Floating Rate Option. In addition, the city pays a commitment fee of 0.50% per annum of the unused portion of the line of credit. Water revenues are pledged for repayment, but the city intends to issue revenue bonds and repay the line of credit from the bond proceeds in future years. The proceeds from the line of credit were used to begin funding an intergovernmental agreement with the city of Lake Oswego for long-term water supply. The amount outstanding at June 30, 2011 is $5,953,868. Fiscal Year Amount Due Future Due _ Due During Year Interest 2012 $ 5,953,868 $ (5,953,868) TBD $ 5,953,868 $ (5,953,868) $ - Other long-term obligations for accrued compensated absences and applicable changes during the year ended June 30,2011 are as follows: Balance Balance Due June 30, June 30, in one 2010 Additions Retirements 2011 year Governmental activities: Compensated absences $ 1,352,311 $ 1,771,895 $ (1,696,421) $ 1,427,785 $ 1,070,839 Business-type activities: Compensated absences $ 73,916 $ 156,594 $ (134,049) $ 96,461 $ 72,346 Expenditures for liquidating compensated absences liabilities are recorded in the General,Special Revenue,Capital Projects,Enterprise,and Internal Service Funds. 64 7. Transfers: Interfund transfers are used to pay administrative services, provide funds for debt service, contribute toward the cost of capital projects, and provide operational resources. Transfers for fiscal year ended June 30,2011 are as follows: Transfers From Other Transfers To Funds Other Funds General Fund $ 3,508,981 $ 1,368,545 Gas Tax Fund 384,978 675,622 Bancroft Debt Service Fund - 800,000 Parks Capital Fund 9,581,316 71,898 Parks Bond Fund - 9,234,768 Nonmajor Capital Project Funds 2,955,089 2,858,401 Nonmajor Special Revenue Funds 546,778 747,943 Enterprise Funds 852,698 2,481,943 Internal Service Funds 609,280 200,000 $ 18,439,120 $ 18,439,120 These transfers have been eliminated in the government-wide statement of activities other than the net effect between governmental activities and business-type activities. 8. Other Post-Employment Benefits (OPEB) Plan Description The city is required by Oregon Revised Statute 243.303 to provide retirees (if they elect) with group health and dental insurance coverage from the date of retirement age to age 65 at the same rates as provided to current city employees. The Governmental Accounting Standards Board Statement Number 45 is applicable to the city due to the resulting implicit rate subsidy. This single-employer "plan" is not a stand-alone plan and there are no separately issued financial statements. The city does not provide any explicit employee benefits. Funding Policy The city funds the plan only to the extent of current-year insurance premium requirements on a pay-as-you-go basis. The city has not established an irrevocable trust to accumulate assets to fund the cost of the net OPEB obligation that arises from the implicit subsidy. As of the actuarial report date August 1, 2010, 5 retirees and 4 spouses were participating in the plan. The premium rates are established each year through negotiation with the various insurance carriers. 65 8. Other Post-Employment Benefits (OPEB) Continued: Annual OPEB Cost and Net OPEB Obligation The city's annual OPEB cost is calculated based on the Annual Required Contribution (ARC) of the city, an amount actuarially determined in accordance with the parameters of GASB 45. The ARC represent a level of funding that,if paid on an ongoing basis,is projected to cover the normal cost each year and amortize any unfunded actuarial liabilities over a period of 15 years. The following schedule shows the components of the city's annual OPEB cost for the year, the amount actually contributed to the plan and the changes in the city's OPEB obligation to the plan: Annual Required Contribution(ARC) $ 354,463 Interest on prior year net OPEB contribution 21,023 Adjustment to ARC (32,977) Annual OPEB cost 342,509 Implicit benefit payments (101,726) Increase in net OPEB obligation 240,783 Net OPEB obligation-beginning of the year 467,183 Net OPEB obligation- end of the year $ 707,966 The city's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan and the net OPEB obligation for FY 2010-11, 2009-10 and 2008-09 were as follows: Percent of Annual Fiscal Year Annual OPEB OPEB Cost Net OPEB Ended Cost Contributions Obligation 6/30/2009 $ 325,795 31% $ 225,590 6/30/2010 323,847 25% 467,183 6/30/2011 342,509 30% 707,966 Funding Status and Funding Progress As of August 1, 2010, the most recent actuarial valuation, the plan was zero percent funded as the plan is funded on a pay-as-you-go basis. The actuarial liability for benefits was $1,824,386 and also equaled the unfunded actuarial liability (UAAL). The annual payroll of active employees covered by the plan (covered payroll) was $17,889,428 and the ratio of the UAAL to the covered payroll was 10.2%. The plan's actuarial valuation involves estimates of amounts and assumptions about the probability of events far into the future, such as, future employment, mortality and healthcare cost trends. Amounts determined about the funding status of the plan and the annual required contributions are subject to periodic revision as actual results for each period are compared with past expectations and new assumptions are made about the future. 66 8. Other Post-Employment Benefits (OPEB) Continued: Actuarial Methods and Assumptions Projections of benefits for financial reporting purposes are based on the substantive plan and include the health benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the city and plan members. The actuarial methods and assumptions include techniques that are designed to reduce the effects of short-term volatility in actuarial results consistent with the long term perspective of the calculations. In the August 1, 2010 valuation, the projected unit credit cost method was used. The investment return for the city was assumed to be 4% to reflect the long-term annual investment returns for the Oregon Local Government Investment Pool and comparable investment vehicles. Medical and vision premium increases were assumed to be 8.5% in the first year (August 2011 premiums), 7.5% in the second year, 6.5% in the third year, 6% for years four through 23, 5.5% for years 24 through 47 and 5% thereafter. Dental premium increases were assumed to be 5% per year. The UAAL is being amortized as a level percentage of payroll over a rolling period of 15 years. 9. Retirement Health Insurance Account (RHIA): Plan Description. As a member of Oregon Public Employees Retirement System (OPERS) the city contributes to the Retirement Health Insurance Account (RHIA) for each of its eligible employees. RHIA is a cost-sharing multiple-employer defined benefit other postemployment benefit plan administered by OPERS. RHIA pays a monthly contribution toward the cost of Medicare companion health insurance premiums of eligible retirees. Oregon Revised Statue (ORS) 238.420 established this trust fund. Authority to establish and amend the benefit provisions of RHIA reside with the Oregon Legislature. The plan is closed to new entrants after January 1, 2004. OPERS issues a publicly available financial report that includes financial statements and required supplementary information. That report may be obtained by writing to Oregon Public Employees Retirement System,PO Box 23700,Tigard, OR 97281-3700. Fund Policy. Because RHIA was created by enabling legislation (ORS 238.420), contribution requirements of the plan members and the participating employers were established and may be amended only by the Oregon Legislature. ORS require that an amount equal to $60 or the total monthly cost of Medicare companion health insurance premiums coverage, whichever is less, shall be paid from the Retirement Health Insurance Account established by the employer, and any monthly cost in excess of $60 shall be paid by the eligible retired member in the manner provided in ORS 238.410. To be eligible to receive this monthly payment toward the premium cost the member must: (1) have eight years or more of qualifying service in PERS at the time of retirement or receive a disability allowance as if the member had eight years or more of creditable service in PERS, (2) receive both Medicare Parts A and B coverage, and (3) enroll in a PERS-sponsored health plan. An eligible surviving spouse or dependent of a deceased PERS retiree may receive the subsidy if he or she (1) is receiving a retirement benefit or allowance 67 9. Retirement Health Insurance Account (RHIA) Continued: from PERS or (2) was insured at the time the member died and the member retired before May 1, 1991. Participating cities are contractually required to contribute to RHIA at a rate assessed each year by OPERS, currently 0.29 percent of annual covered payroll for Tier 1/Tier 2, and 0.19 percent for OPSRP. The OPERS Board of Trustees sets the employer contribution rate based on the annual required contribution (ARC) of the employers, an amount actuarially determined in accordance with the parameters of GASB Statement 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and amortize any unfunded actuarial liabilities (or funding excess) of the plan over a period not to exceed thirty years. The city's contributions to RHIA for the year ended June 30, 2011 and 2010, were included with contributions to PERS for pension costs. 10. Retirement Plans: The city contributes to retirement plans on behalf of all eligible employees. At June 30, 2011, the following employee groups were covered by the following retirement plans: Group Retirement Plan Management/Professional Staff(Non-union) International City Managers Association Retirement Corp. (ICMARC) Money Purchase Plan Oregon Public Employees Union Employees ICMARC Money Purchase Plan Tigard Police Officers State of Oregon Public Employees Retirement System (OPERS) 68 10. Retirement Plans, Continued: Oregon Public Employees Retirement Systems (OPERS) Plan Description The city is a participating employer in the Oregon Public Employees Retirement System (OPERS), a cost sharing multiple-employer public employee retirement system, established under Oregon Revised Statutes, Section 238.600, which acts as a common investment and administrative agent for public employers in the State of Oregon. Substantially all full-time police employees are participants in PERS. The plan provides retirement, death and disability benefits to participants or their beneficiaries. Benefits are established by State Statute, and employer contributions are made at an actuarially determined rate as adopted by the OPERS Retirement Board. OPERS, a component unit of the State of Oregon, issues a comprehensive annual financial report, which may be obtained by writing to Oregon Public Employees Retirement System, P.O. Box 23700,Tigard, Oregon 97281-3700. Funding Policy The city's annual required contribution rate, as of the most recent actuarial valuation of July 1, 2007,is 10.37 percent of covered payroll for Tier I &II employees and 5.84 percent of covered payroll for Oregon Public Service Retirement Plan (OPSRP) employees. At June 30, 2011 the city had 32 employees in OPSRP. The city is required by State Statute to contribute its current employer rate of 10.37 percent and 5.84 percent of covered wages, and has contractually committed to pay the employee contributions of 6 percent. Annual Pension Cost Because all OPERS participating employers are required by law to submit the contributions as adopted by the OPERS Retirement Board, there is no net pension obligation to report and the annual contributions are equal to the annual pension cost. For the fiscal years ended June 30, 2011, 2010 and 2009, the city's annual pension cost was $823,698, $814,738 and $914,958 respectively. ICMARC Plans The city contributes to defined contribution, single employer retirement plans at a specified percent of gross salary depending on the employment group, for all employees who are not covered under the Police Pension Plan. Employees may make contributions to these plans. The city is required to make contributions to these plans under authority of City Council resolution and the plan documents. Employees become eligible to participate in the plans after six months of service and vest immediately. Employees may withdraw funds upon retirement or termination of employment. 69 10. Retirement Plans, Continued: Contributions to the plans are made to a fiduciary. Since the plans are administered by the city, the assets, equity and operations of the plans are accounted for in the General Employees Pension Plan Fund, a pension trust fund. The plans invest in various money market and equity mutual funds. Required and actual contributions to the plan were $1,211,118 for the year ended June 30, 2011. Contributions are calculated as a percentage of gross payroll. The contributions range from 10 to 11 percent for all eligible employees participating in the plans. Deferred Compensation Plans The city offers certain employees deferred compensation plans created in accordance with Internal Revenue Code Section 457. The plans permit employees to defer a portion of their salary until future years. Contributions for the plans are made to fiduciaries that hold the funds in trust for the plans' participants. The deferred compensation plans are not considered city funds and are excluded from the city's financial statements. 11. Transactions with Clean Water Services of Washington County: The city collects charges for treatment of city sewage on behalf of the Clean Water Services of Washington County and remits all collections to Clean Water Services, except for 16.31 percent of sewer service charges collected and 3.98 percent of connection charges collected, in accordance with an agreement between the city and Clean Water Services. Payments of $9,201,788 were made to Clean Water Services during fiscal year 2011 under this agreement. The net amount retained by the city is reported as revenue in the enterprise funds in the proprietary funds statement of revenues, expenses and changes in fund net assets. Revenues are reported net because the city acts in a fiduciary capacity on behalf of Clean Water Services. 12. Constitutional Property Tax Limitations: In November 1990, the Oregon voters approved a State constitutional limit on property taxes for schools and non-school government operations. Under the provisions of the limitation, tax revenues are separated into those for the public school system and those for local government operations other than the public school system. The limitation specifies $10 is the maximum allowable tax for each $1,000 of property real market value imposed by local governments other than the public school system. The limitation applies to all state and local taxes and charges on property except for the following: 1. Incurred charges for goods or services received at the owner's option; 70 12. Constitutional Property Tax Limitations, Continued: 2. Assessments for capital construction that provide a special benefit to the property and that can be paid off over at least ten years; 3. Taxes to repay bonded debt authorized by the state constitution; 4. Taxes to repay existing bonded debt for capital construction, and 5. Taxes to repay new bonded debt for capital construction if approved by voters. During May 1997, Oregon voters approved Measure 50 which limits taxes on each property by reducing the 1997-98 assessed value of each property to 90 percent of its 1995-96 value. Measure 50 also limits future growth of the taxable value of each property to 3 percent per year with certain exceptions. Measure 50 also establishes permanent tax rates for Oregon's local taxing districts, which replace the former tax base amounts of the districts. Tigard's taxing authority is limited to its permanent rate of$2.51 per thousand dollars of assessed value. At the beginning of each fiscal year, the Washington County Assessor determines assessed values of properties in the city. Washington County is responsible for the levying and collecting the property taxes as well as distributing the tax revenue to all taxing jurisdictions in the County. 13. Risk Management: The city is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions;injuries to employees and others; and natural disasters. The city purchases commercial insurance to deal with substantially all these risks with nominal deductibles. Settled claims resulting from these risks have not exceeded commercial insurance coverage in any of the past three fiscal years. 14. Prior Period Adjustment: An error was discovered in the fiscal year 2010 Comprehensive Annual Financial Report. In the Governmental Funds Statement of Revenues, Expenditures, and Changes in Fund Balance, interfund loans from the General Fund to the Urban Renewal Capital Projects Fund were not reclassified from transfers (as required by Oregon Local Budget Law) to receivables and payables (as required by GAAP). The net impact of the error caused an increase in General Fund beginning fund balance of $393,687, and a corresponding decrease in beginning fund balance of the Urban Renewal Capital Projects Fund (a nonmajor fund) of$393,687. 71 72 Required Supplementary Information 73 74 CITY OF TIGARD, OREGON GENERAL FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30, 2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Taxes $ 12,218,117 $ 12,218,117 $ 12,243,957 $ 25,840 Licenses and permits 821,040 821,040 1,029,219 208,179 Intergovernmental revenue 5,616,141 6,082,719 5,937,445 (145,274) Charges for services 254,793 254,793 214,336 (40,457) Fines and forfeitures 936,000 936,000 907,216 (28,784) Franchise fees 4,706,831 4,706,831 4,375,420 (331,411) Interest earnings 102,184 102,184 101,003 (1,181) Miscellaneous 62,465 62,465 45,873 (16,592) Total revenues 24,717,571 25,184,149 24,854,469 (329,680) EXPENDITURES: Community services 19,304,054 19,533,793 19,182,018 351,775 Public works 4,569,689 4,576,029 4,341,985 234,044 Community development 3,050,141 3,053,620 2,941,551 112,069 Policy and administration 808,510 808,510 711,743 96,767 Total expenditures 27,732,394 27,971,952 27,177,297 794,655 Change in fund balance before other financing sources(uses) (3,014,823) (2,787,803) (2,322,828) 464,975 Other financing sources(uses): Operating transfer in 3,523,981 3,523,981 3,508,981 (15,000) Interfund loan (249,000) (249,000) (80,695) 168,305 Repayment of interfund loan 249,000 249,000 249,000 - Operating transfer out (872,956) (1,640,074) (1,368,545) 271,529 Total other financing sources(uses) 2,651,025 1,883,907 2,308,741 424,834 Contingency (918,466) (710,659) - 710,659 Change in fund balance (1,282,264) (1,614,555) (14,087) 1,600,468 FUND BALANCE BEGINNING OF YEAR 6,117,299 6,489,077 7,341,252 852,175 FUND BALANCE END OF YEAR $ 4,835,035 $ 4,874,522 $ 7,327,165 $ 2,452,643 75 CITY OF TIGARD, OREGON GAS TAX FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30,2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Grants $ - $ 459,769 $ 499,219 $ 39,450 State gas tax 2,394,898 2,394,898 2,331,837 (63,061) County gas tax 191,818 191,818 183,274 (8,544) Charges for services - - 130 130 Licenses and permits 2,602 2,602 94,206 91,604 Interest earnings 54,906 54,906 34,925 (19,981) Total revenues 2,644,224 3,103,993 3,143,591 39,598 EXPENDITURES: Public works 1,986,472 1,986,472 1,717,707 268,765 Debt Service 564,000 564,000 564,000 - Capital projects 4,187,915 4,647,684 2,824,123 1,823,561 Total expenditures 6,738,387 7,198,156 5,105,830 2,092,326 Change in fund balance before other financing sources (uses) (4,094,163) (4,094,163) (1,962,239) 2,131,924 Other financing sources(uses): Operating transfer in 877,310 1,077,310 384,978 (692,332) Operating transfer out (475,622) (675,622) (675,622) - Interfund loan (200,000) (200,000) (200,000) - Total other financing sources(uses) 201,688 201,688 (490,644) (692,332) Contingency (58,000) (26,844) - 26,844 Change in fund balance (3,950,475) (3,919,319) (2,452,883) 1,466,436 FUND BALANCE BEGINNING OF YEAR 3,963,528 3,963,528 4,433,928 470,400 FUND BALANCE END OF YEAR $ 13,053 $ 44,209 $ 1,981,045 $ 1,936,836 76 CITY OF TIGARD,OREGON NOTES TO REQUIRED SUPPLEMENTAL INFORMATION BUDGET TO GAAP RECONCILIATION For the fiscal year ended June 30,2011 Sections of Oregon Revised Statutes (Oregon Budget Law) require most transactions be budgeted on the modified accrual basis of accounting. However, there are certain transactions where statutory budget requirements conflict with generally accepted accounting principles (GAAP). The following discusses the differences between the budget basis and GAAP basis of accounting for the General Fund and the Gas Tax Fund: General Gas Tax Fund Fund Net change in fund balance-budget basis $ (14,087) $ (2,452,883) Budgeted resources not qualifying as revenues or other financing sources under GAAP: Payments on interfund loans are treated as transfers on a budgetary basis. Such resources are reclassified as a reduction in receivableson a GAAP basis. (249,000) Budgeted expenditures not qualifying as expenditures or other financing sources under GAAP: Interfund loans are treated as transfers on a budgetary basis. Such expenditures are reclassified as receivables on a GAAP basis. 80,695 200,000 Net change in fund balance-GAAP basis $ (182,392) $ (2,252,883) 77 8 Other Supplementary Information 79 80 CITY OF TIGARD, OREGON COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS June 30,2011 Special Debt Capital Revenue Service Project Funds Funds Funds Total ASSETS: Cash and investments $ 3,685,246 $ 661,229 $ 5,028,289 $ 9,374,764 Accounts receivable 77,401 55,584 166,863 299,848 Assessment liens receivable - - 57,735 57,735 Total assets $ 3,762,647 $ 716,813 $ 5,252,887 $ 9,732,347 LIABILITIES: Accounts payable $ 177,205 $ - $ 28,766 $ 205,971 Customer deposits 311,189 - - 311,189 Due to other governments 89,392 - - 89,392 Due to other funds - - 425,382 425,382 Deferred revenues-Property taxes - 39,986 - 39,986 Deferred revenues-Assessment liens - - 57,735 57,735 Total liabilities 577,786 39,986 511,883 1,129,655 FUND BALANCE 3,184,861 676,827 4,741,004 8,602,692 Total liabilities and fund balances $ 3,762,647 $ 716,813 $ 5,252,887 $ 9,732,347 81 CITY OF TIGARD,OREGON COMBINING STATEMENT OF REVENUES,EXPENDITURES,AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS For the fiscal year ended June 30,2011 Special Debt Capital Revenue Service Projects Funds Funds Funds Total REVENUES: Taxes $ 615,571 $ 1,378,818 $ - $ 1,994,389 Licenses and permits 1,467,091 - - 1,467,091 Intergovernmental revenues 3,348 - 3,974 7,322 Charges for services 917,091 - 1,995,750 2,912,841 Interest earnings 33,096 4,031 27,366 64,493 Miscellaneous revenues 1,533 - 74 1,607 Total revenues 3,037,730 1,382,849 2,027,164 6,447,743 EXPENDITURES: Community development 1,033,706 - - 1,033,706 Debt service 338,854 1,226,555 281,848 1,847,257 Debt service-refunded bonds - 8,836,046 8,836,046 Refunding bond issuance cost - 81,236 - 81,236 Capital outlay 1,940,018 - 1,526,312 3,466,330 Total expenditures 3,312,578 10,143,837 1,808,160 15,264,575 Changes in fund balance before other fmancing sources (uses) (274,848) (8,760,988) 219,004 (8,816,832) Other financing sources(uses): Bond refunding proceeds - 9,097,282 - 9,097,282 Operating transfer in 546,778 - 2,955,089 3,501,867 Operating transfer out (747,943) (249,000) (2,858,401) (3,855,344) Total other financing sources(uses) (201,165) 8,848,282 96,688 8,743,805 Changes in fund balance (476,013) 87,294 315,692 (73,027) FUND BALANCE- beginning of year as restated 3,660,874 589,533 4,425,312 8,675,719 FUND BALANCE-end of year $ 3,184,861 $ 676,827 $ 4,741,004 $ 8,602,692 82 Special Revenue Funds The balance sheet and statement of revenues,expenditures, and changes in fund balance of the nonmajor special revenue funds are reported in the combining governmental fund statements. Fund statements for the major special revenue funds are reported in the basic financial statements. Schedules of revenues, expenditures, and changes in fund balance—budget and actual are also presented here for each individual special revenue fund. Major Special Revenue Fund: Gas Tax Fund —This fund records share revenues from the State of Oregon and Washington County taxes on sale of motor vehicle fuel. The city uses these revenues to fund various construction, reconstruction,improvements,repairs,maintenance and operation of public highways,roads and streets. Nonmajor Special Revenue Funds: City Gas Tax Fund—This fund accounts for revenues generated from Tigard's local gas tax and funds projects for transportation improvements. Electrical Inspection Fund - This fund accounts for fees charged for permits, plan check fees and inspection of electrical improvements. Criminal Forfeiture Fund - This fund accounts for funds and property seized from criminals in connection with crimes committed prior to passage of Ballot Measure 3 Building Fund-This fund accounts for fees charged for building inspection and plan review activities. Tree Replacement Fund—This fund accounts for funds collected from developers in lieu of preserving trees,which the city can use to plant trees in public rights-of-way and other public properties. Library Fund—This fund accounts for the amounts received from several donations and bequests for various special projects and artwork. 83 CITY OF TIGARD,OREGON NONMAJOR SPECIAL REVENUE FUNDS COMBINING BALANCE SHEET June 30,2011 City Gas Electrical Criminal Tree Tax Inspection Building Forfeiture Replacement Library Fund Fund Fund Fund Fund Fund Total ASSETS: Cash and investments $ 459,604 $ 163,334 $ 821,938 $ 149,366 $ 1,562,404 $ 528,600 $ 3,685,246 Accounts receivable 57,148 960 9,001 293 7,603 2,396 77,401 Total assets $ 516,752 $ 164,294 $ 830,939 $ 149,659 $ 1,570,007 $ 530,996 $ 3,762,647 LIABILITIES AND FUND BALANCES: LIABILITIES: Accounts payable $ 5,400 $ - $ 111,739 $ - $ 406 $ 59,660 $ 177,205 Due to other governments - 604 - 88,788 - - 89,392 Customer deposits - 22,125 17,177 - 271,887 - 311,189 Total liabilities 5,400 22,729 128,916 88,788 272,293 59,660 577,786 FUND BALANCE 511,352 141,565 702,023 60,871 1,297,714 471,336 3,184,861 Total liabilities and fund balances $ 516,752 $ 164,294 $ 830,939 $ 149,659 $ 1,570,007 $ 530,996 $ 3,762,647 85 CITY OF TIGARD,OREGON NONMAJOR SPECIAL REVENUE FUNDS COMBINING STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE For the fiscal year ended June 30,2011 City Gas Electrical Criminal Tree Tax Inspection Forfeiture Building Replacement Library Fund Fund Fund Fund Fund Fund Total REVENUES: Taxes $ 615,571 $ - $ - $ - $ - $ - $ 615,571 Licenses and permits - 207,072 - 1,260,019 - - 1,467,091 Fines and forfeitures - - 3,348 - - - 3,348 Tree replacement revenue - - - - 917,091 917,091 Miscellaneous revenues - - - 1,533 - - 1,533 Interest earnings 22,183 664 278 2,548 5,377 2,046 33,096 Total revenues 637,754 207,736 3,626 1,264,100 922,468 2,046 3,037,730 EXPENDITURES: Community development - - - 1,033,706 - - 1,033,706 Capital projects 1,940,018 - - - - - 1,940,018 Debt service payments 338,854 - - - - - 338,854 Total expenditures 2,278,872 - - 1,033,706 - - 3,312,578 Changes in fund balance before other financing sources(uses) (1,641,118) 207,736 3,626 230,394 922,468 2,046 (274,848) Other financing sources(uses): Operating transfer in - - - 175,000 371,778 - 546,778 Operating transfer out (277,422) (175,000) - (94,031) (201,490) - (747,943) Total other financing sources(uses) (277,422) (175,000) - 80,969 170,288 - (201,165) Changes in fund balance (1,918,540) 32,736 3,626 311,363 1,092,756 2,046 (476,013) FUND BALANCE-beginning of year 2,429,892 108,829 57,245 390,660 204,958 469,290 3,660,874 FUND BALANCE-end of year $ 511,352 $ 141,565 $ 60,871 $ 702,023 $ 1,297,714 $ 471,336 $ 3,184,861 86 CITY OF TIGARD, OREGON CITY GAS TAX FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30, 2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: City gas tax $ 665,000 $ 665,000 $ 615,571 $ (49,429) Interest earnings 34,071 34,071 22,183 (11,888) Total revenues 699,071 699,071 637,754 (61,317) EXPENDITURES: Capital projects 2,253,900 2,253,900 1,940,018 313,882 Debt service payments 399,000 399,000 338,854 60,146 Total expenditures 2,652,900 2,652,900 2,278,872 374,028 Changes in fund balance before other fmaning sources(uses) (1,953,829) (1,953,829) (1,641,118) 312,711 Other financing sources: Transfers in 210,000 210,000 - (210,000) Transfers out (279,257) (279,257) (277,422) 1,835 Total other financing sources(uses) (69,257) (69,257) (277,422) (208,165) Change in fund balance (2,023,086) (2,023,086) (1,918,540) 104,546 FUND BALANCE BEGINNING OF YEAR 2,384,221 2,384,221 2,429,892 45,671 FUND BALANCE END OF YEAR $ 361,135 $ 361,135 $ 511,352 $ 150,217 87 CITY OF TIGARD, OREGON ELECTRICAL INSPECTION FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30, 2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Licenses and permits $ 146,726 $ 146,726 $ 207,072 $ 60,346 Interest earnings 1,189 1,189 664 (525) Total revenues 147,915 147,915 207,736 59,821 Other financing sources (uses): Operating transfer out (175,000) (175,000) (175,000) - Change in fund balance (27,085) (27,085) 32,736 59,821 FUND BALANCE BEGINNING OF YEAR 79,293 79,293 108,829 29,536 FUND BALANCE END OF YEAR $ 52,208 $ 52,208 $ 141,565 $ 89,357 88 CITY OF TIGARD, OREGON BUILDING FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30, 2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Licenses and permits $ 800,351 $ 902,288 $ 1,260,019 $ 357,731 Miscellaneous 9,793 9,793 1,533 (8,260) Interest earnings 19,489 19,489 2,548 (16,941) Total revenues 829,633 931,570 1,264,100 332,530 EXPENDITURES: Community development 1,011,736 1,113,673 1,033,706 79,967 Change in fund balance before other financing sources (uses) (182,103) (182,103) 230,394 412,497 Other financing sources(uses): Operating transfer in 175,000 175,000 175,000 - Operating transfers out (94,031) (94,031) (94,031) - Total other financing sources(uses) 80,969 80,969 80,969 - Contingency 60,129 60,129 - 60,129 Change in fund balance (161,263) (161,263) 311,363 472,626 FUND BALANCE BEGINNING OF YEAR 162,031 162,031 390,660 228,629 FUND BALANCE END OF YEAR $ 768 $ 768 $ 702,023 $ 701,255 89 CITY OF TIGARD, OREGON CRIMINAL FORFEITURE FUND SCHEDULE OF REVENUES AND EXPENDITURES-BUDGET AND ACTUAL For the fiscal year ended June 30,2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Interest earnings S 1,864 $ 1,864 $ 278 $ (1,586) Forfeitures - - 3,348 3,348 Total revenues 1,864 1,864 3,626 1,762 Other financing(uses): Operating transfer out (15,000) (15,000) - 15,000 Change in fund balance (13,136) (13,136) 3,626 16,762 FUND BALANCE BEGINNING OF YEAR 56,852 56,852 57,245 393 FUND BALANCE END OF YEAR $ 43,716 $ 43,716 $ 60,871 $ 17,155 90 CITY OF TIGARD, OREGON TREE REPLACEMENT FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30,2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Tree replacement revenue $ 40,000 $ 40,000 $ 917,091 $ 877,091 Interest earnings 4,000 4,000 5,377 1,377 Total revenues 44,000 44,000 922,468 878,468 Other financing sources(uses): Operating transfer in - 371,778 371,778 - Operating transfer out (204,500) (204,500) (201,490) 3,010 Total other financing sources(uses) (204,500) 167,278 170,288 3,010 Change in fund balance (160,500) 211,278 1,092,756 881,478 FUND BALANCE BEGINNING OF YEAR 464,412 92,634 204,958 112,324 FUND BALANCE END OF YEAR $ 303,912 $ 303,912 $ 1,297,714 $ 993,802 91 CITY OF TIGARD, OREGON LIBRARY FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30,2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Interest earnings $ 4,663 $ 4,663 $ 2,046 $ (2,617) Other financing(uses): Operating transfer out (100,000) (100,000) - 100,000 Change in fund balance (95,337) (95,337) 2,046 97,383 FUND BALANCE BEGINNING OF YEAR 466,322 466,322 469,290 2,968 FUND BALANCE END OF YEAR $ 370,985 $ 370,985 $ 471,336 $ 100,351 92 Debt Service Funds The balance sheet and statement of revenues, expenditures, and changes in fund balance of the nonmajor debt service fund is reported in the combining nonmajor governmental fund statements. Fund statements for the major debt service fund are reported in the basic financial statements. Schedules of revenues, expenditures, and changes in fund balance—budget and actual are also presented here for each debt service fund. Major Debt Service Funds: Bancroft Debt Service Fund-This fund accounts for payment of Bancroft improvement bond principal and interest. The source of revenue is the collection of assessments against benefited property, interest and contributions from other funds for their share of costs. Nonmajor Debt Service Fund: General Obligation Debt Service Fund - This fund accounts for payment of general obligation bond principal and interest. The source of revenue is from property taxes and interest earnings. Urban Renewal Agency Debt Service Fund - This fund accounts for payment of the Tigard Urban Renewal Agency bond principal and interest. The source of revenue is from property taxes and interest earnings. 93 3 CITY OF TIGARD, OREGON NONMAJOR DEBT SERVICE FUNDS COMBINING BALANCE SHEET June 30,2011 General Urban Renewal Obligation Agency Debt Debt Service Fund Service Fund Total ASSETS: Cash and investments $ 170,998 $ 490,231 $ 661,229 Property taxes receivable 42,349 13,235 55,584 Total assets $ 213,347 $ 503,466 $ 716,813 LIABILITIES AND FUND BALANCES: LIABILITIES: Deferred revenues: Property taxes $ 31,511 $ 8,475 $ 39,986 Total liabilities 31,511 8,475 39,986 FUND BALANCE RESTRICTED FOR DEBT SERVICE 181,836 494,991 676,827 Total liabilities and fund balances $ 213,347 $ 503,466 $ 716,813 95 CITY OF TIGARD, OREGON NONMAJOR DEBT SERVICE FUNDS COMBINING STATEMENT OF REVENUES,EXPENDITURES June 30,2011 General Urban Renewal Obligation Agency Debt Debt Service Fund Service Fund Total REVENUES: Taxes $ 1,049,969 $ 328,849 $ 1,378,818 Interest earnings 2,964 1,067 4,031 Total revenues 1,052,933 329,916 1,382,849 EXPENDITURES: Debt service 1,226,555 - 1,226,555 Debt service-refunded bonds 8,836,046 - 8,836,046 Refunding bond issuance cost 81,236 - 81,236 Total expenditures 10,143,837 - 10,143,837 Change in fund balance before other financing sources: (9,090,904) 329,916 (8,760,988) Other financing sources (uses): Transfers out - (249,000) (249,000) Bond refunding proceeds 9,097,282 - 9,097,282 Change in fund balance 6,378 80,916 87,294 FUND BALANCE-beginning of year 175,458 414,075 589,533 FUND BALANCE-end of year $ 181,836 $ 494,991 $ 676,827 96 CITY OF TIGARD, OREGON BANCROFT BOND DEBT SERVICE FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30,2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Collection of bonded assessments $ 120,000 $ 120,000 $ 40,164 $ (79,836) Interest earnings 36,913 36,913 62,447 25,534 Total revenues 156,913 156,913 102,611 (54,302) EXPENDITURES: Debt service 193,378 193,378 246,493 (53,115) Change in fund balance before other financing sources(uses) (36,465) (36,465) (143,882) (107,417) Other financing(uses): Operating transfer out (800,000) (800,000) (800,000) - Change in fund balance (836,465) (836,465) (943,882) (107,417) FUND BALANCE BEGINNING OF YEAR 954,003 954,003 1,337,714 383,711 FUND BALANCE END OF YEAR $ 117,538 $ 117,538 $ 393,832 $ 276,294 97 CITY OF TIGARD, OREGON GENERAL OBLIGATION DEBT SERVICE FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30, 2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Taxes $ 988,883 $ 988,883 $ 1,049,969 $ 61,086 Interest earnings 4,544 4,544 2,964 (1,580) Total revenues 993,427 993,427 1,052,933 59,506 EXPENDITURES: Debt service 976,383 1,226,558 1,226,555 3 Debt service-refunded bonds - - 8,836,046 (8,836,046) Refunding bond issuance cost - - 81,236 (81,236) Total expenditures 976,383 1,226,558 10,143,837 (8,917,279) Change in fund balance before other financing sources(uses) 17,044 (233,131) (9,090,904) (8,857,773) Other financing sources (uses): Debt proceeds-refunding - 180,000 - (180,000) Refunding bonds issued - - 9,097,282 9,097,282 Total other financing sources(uses) - 180,000 9,097,282 8,917,282 Change in fund balance 17,044 (53,131) 6,378 59,509 FUND BALANCE BEGINNING OF YEAR 78,761 148,936 175,458 26,522 FUND BALANCE END OF YEAR $ 95,805 $ 95,805 $ 181,836 $ 86,031 98 CITY OF TIGARD, OREGON URBAN RENEWAL AGENCY DEBT SERVICE FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30, 2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Property taxes $ 212,600 $ 212,600 $ 328,849 $ 116,249 Interest earnings 6,225 6,225 1,067 (5,158) Total revenues 218,825 218,825 329,916 111,091 Other financing(uses): Operating transfer out (249,000) (249,000) (249,000) - Change in fund balance (30,175) (30,175) 80,916 111,091 FUND BALANCE BEGINNING OF YEAR 414,993 414,993 414,075 (918) FUND BALANCE END OF YEAR $ 384,818 $ 384,818 $ 494,991 $ 110,173 99 i0G Capital Projects Funds Combining statements for all individual nonmajor capital projects funds are reported here. The combined totals are reported in the combining nonmajor governmental fund statements. Fund statements for the major capital projects fund are reported in the basic financial statements. Schedules of revenues, expenditures, and changes in fund balance—budget and actual are also presented here for each capital projects fund. Major Capital Projects Fund: Parks Capital Fund - This fund accounts for system development charges for major improvements to recreational facilities within the City Non-major Capital Projects Funds: Facility Fund-This fund accounts for monies set aside for future major City facility improvements. Transportation Development Tax Fund — This fund accounts for traffic impact fees collected on roads within the City's urban service areas. This fund replaces TIF starting July 1,2009. Traffic Impact Fee Urban Services Fund - This fund accounts for traffic impact fees collected on roads within the City's urban services area. Funds will be used for highway and transit capital improvements approved in the City's Capital Improvement Plan (CIP). This fund was closed this year as the services were transferred back to Washington County. Underground Utility Fund - This fund accounts for monies received from developers for future underground utility improvements. Street Maintenance Fee Fund — This fund was established in FY 2003-04 to track the revenues and expenditures for the Street Maintenance Fee. This fee provides revenue designated for use in the maintenance of existing streets. Parks SDC Fund—This fund was established in FY 2005-06 to track the revenues associated with the collection of Parks System Development Charges. These funds are used to fund the acquisition, development, and expansion of additional recreation spaces and facilities that are included in the City's Park Master Plan. Urban Renewal Agency Capital Projects Fund - This fund was established in FY 2007-08 for the creation of a new urban renewal agency improve downtown Tigard. Although expenditures were budgeted in this fund for FY 2007-08,there were no actual expenditures from the fund for this fiscal year. 101 102 CITY OF TIGARD,OREGON CAPITAL PROJECTS FUNDS COMBINING BALANCE SHEET June 30,2011 Transportation Traffic Street Urban Renewal Development Impact Underground Maintenance Parks Agency Facility Tax Fee Utility Fee SDC Capital Fund Fund Fund Fund Fund Fund Projects Fund Total ASSETS: Cash and investments $ 428,657 $ 466,883 $ 847,872 $ 506,703 $ 341,346 $ 2,382,555 $ 54,273 $ 5,028,289 Accounts receivable 1,777 2,135 4,178 2,497 112,746 43,528 2 166,863 Assessments liens receivable - - 57,735 - - - - 57,735 Total assets $ 430,434 $ 469,018 $ 909,785 $ 509,200 $ 454,092 $ 2,426,083 $ 54,275 $ 5,252,887 LIABILITIES AND FUND BALANCES: LIABILITIES: o, Accounts payable and accrued liabilities $ 12,955 $ - $ 429 $ 3,482 $ 70 $ - $ 11,830 $ 28,766 0 A- Due to other funds - - - - - - 425,382 425,382 Deferred revenues - - 57,735 - - - - 57,735 Total liabilities 12,955 - 58,164 3,482 70 - 437,212 511,883 FUND BALANCES 417,479 469,018 851,621 505,718 454,022 2,426,083 (382,937) 4,741,004 Total liabilities and fund balances $ 430,434 $ 469,018 $ 909,785 $ 509,200 $ 454,092 $ 2,426,083 $ 54,275 $ 5,252,887 CITY OF TIGARD,OREGON CAPITAL PROJECTS FUNDS COMBINING STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE For the fiscal year ended June 30,2011 Transportation Traffic Street Urban Renewal Development Impact Underground Maintenance Parks Agency Facility Tax Fee Utility Fee SDC Capital Fund Fund Fund Fund Fund Fund Projects Fund Total REVENUES: Intrgovernmental revenue $ - $ - $ - $ - $ - $ 3,974 $ - $ 3,974 Charges for services - 325,297 4,947 11,950 1,167,391 486,165 - 1,995,750 Interest earnings 1,270 1,094 11,503 2,156 1,337 9,883 123 27,366 Miscellaneous revenues 74 - - - - - - 74 Total revenues 1,344 326,391 16,450 14,106 1,168,728 500,022 123 2,027,164 EXPENDITURES: Debt Service - - - - - 281,848 - 281,848 Capital projects 438,539 - - - 806,955 - 280,818 1,526,312 Total expenditures 438,539 - - - 806,955 281,848 280,818 1,808,160 Change in fund balance .1-O before other financing sources (437,195) 326,391 16,450 14,106 361,773 218,174 (280,695) 219,004 x- Other financing sources(uses): Transfers in 548,820 - - - 200,000 1,957,269 249,000 2,955,089 Transfers out (4,450) (36,403) (83,524) (15,051) (454,454) (2,264,519) - (2,858,401) Total other financing sources(uses) 544,370 (36,403) (83,524) (15,051) (254,454) (307,250) 249,000 96,688 Change in fund balance 107,175 289,988 (67,074) (945) 107,319 (89,076) (31,695) 315,692 FUND BALANCE-beginning of year 310,304 179,030 918,695 506,663 346,703 2,515,159 _ 42,445 4,818,999 Restatement of beginning fund balance-see Note 14 - - - - - - (393,687) (393,687) Restated beginning fund balance 310,304 179,030 918,695 506,663 346,703 2,515,159 (351,242) 4,425,312 FUND BALANCE-end of year $ 417,479 $ 469,018 $ 851,621 $ 505,718 $ 454,022 $ 2,426,083 $ (382,937) $ 4,741,004 CITY OF TIGARD, OREGON CAPITAL PROJECTS FUND -FACILITIES SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30,2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Miscellaneous $ - $ - $ 74 $ 74 Interest earnings 3,164 3,164 1,270 (1,894) Total revenues 3,164 3,164 1,344 (1,820) EXPENDITURES: Capital projects 168,320 453,820 438,539 15,281 Change in fund balance before other financing sources (165,156) (450,656) (437,195) 13,461 Other financing sources: Operating transfer in 363,320 648,820 548,820 (100,000) Operating transfer out (4,450) (4,450) (4,450) - Total other financing sources(uses) 358,870 644,370 544,370 (100,000) Change in fund balance 193,714 193,714 107,175 (86,539) FUND BALANCE BEGINNING OF YEAR 316,364 316,364 310,304 (6,060) FUND BALANCE END OF YEAR $ 510,078 $ 510,078 $ 417,479 $ (92,599) 105 CITY OF TIGARD, OREGON TRANSPORTATION DEVELOPMENT TAX FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30,2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Charges for services $ 166,536 $ 166,536 $ 325,297 $ 158,761 Interest earnings 11,112 11,112 1,094 (10,018) Total revenues 177,648 177,648 326,391 148,743 Other financing sources (uses): Operating transfer out (36,403) (36,403) (36,403) - Change in fund balance 141,245 141,245 289,988 148,743 FUND BALANCE BEGINNING OF YEAR 116,433 116,433 179,030 62,597 FUND BALANCE END OF YEAR $ 257,678 $ 257,678 $ 469,018 $ 211,340 106 CITY OF TIGARD, OREGON TRAFFIC IMPACT FEE FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30,2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Charges for services $ 64,000 $ 64,000 $ 4,947 $ (59,053) Interest earnings 11,112 11,112 11,503 391 Miscellaneous revenues 510 510 - (510) Total revenues 75,622 75,622 16,450 (59,172) Other financing(uses): Transfers out (313,408) (313,408) (83,524) 229,884 Change in fund balance (237,786) (237,786) (67,074) 170,712 FUND BALANCE BEGINNING OF YEAR 740,788 740,788 918,695 177,907 FUND BALANCE END OF YEAR $ 503,002 $ 503,002 $ 851,621 $ 348,619 107 CITY OF TIGARD, OREGON UNDERGROUND UTILITY FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30, 2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Charges for services $ 15,629 $ 15,629 $ 11,950 $ (3,679) Interest earnings 7,053 7,053 2,156 (4,897) Total revenues 22,682 22,682 14,106 (8,576) Other financing sources (uses): Operating transfer out (97,202) (97,202) (15,051) 82,151 Change in fund balance (74,520) (74,520) (945) 73,575 FUND BALANCE BEGINNING OF YEAR 470,191 470,191 506,663 36,472 FUND BALANCE END OF YEAR $ 395,671 $ 395,671 $ 505,718 $ 110,047 108 CITY OF TIGARD, OREGON STREET MAINTENANCE FEE FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30, 2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Charges for services $ 1,266,046 $ 1,266,046 $ 1,167,391 $ (98,655) Interest earnings 2,013 2,013 1,337 (676) Total revenues 1,268,059 1,268,059 1,168,728 (99,331) EXPENDITURES: Capital projects 840,400 840,400 806,955 33,445 Change in fund balance before other financing(uses) 427,659 427,659 361,773 (65,886) Other financing(uses): Transfer in - 200,000 200,000 - Transfer out (254,454) (454,454) (454,454) - Change in fund balance 173,205 173,205 107,319 (65,886) FUND BALANCE BEGINNING OF YEAR 201,256 201,256 346,703 145,447 FUND BALANCE END OF YEAR $ 374,461 $ 374,461 $ 454,022 $ 79,561 109 CITY OF TIGARD, OREGON PARKS CAPITAL FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30, 2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Intergovernmental $ 3,350,000 $ 3,350,000 $ 3,390,660 $ 40,660 Interest earnings - - 223 223 Total revenues 3,350,000 3,350,000 3,390,883 40,883 EXPENDITURES: Capital projects 6,074,100 23,089,100 12,957,489 10,131,611 Change in fund balance before other financing sources(uses) (2,724,100) (19,739,100) (9,566,606) 10,172,494 Other financing sources(uses): Operating transfer in 2,692,100 19,707,100 9,581,316 (10,125,784) Operating transfer out (71,898) (71,898) (71,898) - Total other financing sources(uses) 2,620,202 19,635,202 9,509,418 (10,125,784) Change in fund balance (103,898) (103,898) (57,188) 46,710 FUND BALANCE BEGINNING OF YEAR 115,020 115,020 126,266 11,246 FUND BALANCE END OF YEAR $ 11,122 $ 11,122 $ 69,078 $ 57,956 110 CITY OF TIGARD, OREGON PARKS BOND FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30, 2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Interest earnings $ - $ - $ 24,193 $ 24,193 Miscellaneous - - 9 9 Total revenues - - 24,202 24,202 Other financing sources(uses): Debt proceeds - 17,000,000 17,000,000 - Premium on sale of debt - - 117,213 117,213 Operating transfer out - (17,000,000) (9,234,768) 7,765,232 Total other financing sources(uses) - - 7,882,445 7,882,445 Change in fund balance - - 7,906,647 7,906,647 FUND BALANCE END OF YEAR $ - $ - $ 7,906,647 $ 7,906,647 '111 CITY OF TIGARD, OREGON PARKS SDC FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30, 2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Grants $ - $ - $ 3,974 $ 3,974 Charges for services 356,976 356,976 486,165 129,189 Interest earnings 19,489 19,489 9,883 (9,606) Total revenues 376,465 376,465 500,022 123,557 EXPENDITURES: Debt Service 281,848 281,848 281,848 - Change in fund balance before other financing(uses) 94,617 94,617 218,174 123,557 Other financing(uses): Operating transfer in - - 1,957,269 1,957,269 Operating transfer out (2,408,263) (2,423,263) (2,264,519) 158,744 Total other financing sources(uses) (2,408,263) (2,423,263) (307,250) 2,116,013 Change in fund balance (2,313,646) (2,328,646) (89,076) 2,239,570 FUND BALANCE BEGINNING OF YEAR 2,546,398 2,561,398 2,515,159 (46,239) FUND BALANCE END OF YEAR $ 232,752 $ 232,752 $ 2,426,083 $ 2,193,331 112 CITY OF TIGARD, OREGON URBAN RENEWAL AGENCY CAPITAL PROJECT FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30,2011 Variance Budgeted Amounts Actual Over _Original Final _ Amounts (Under) REVENUES: Interest earnings $ - $ - $ 123 $ 123 EXPENDITURES: Capital projects 491,500 491,500 280,818 210,682 Change in fund balance before other financing sources (491,500) (491,500) (280,695) 210,805 Other financing sources: Operating transfer in 449,000 449,000 529,695 80,695 Operating transfer out - (249,000) (249,000) Total other financing sources(uses) 449,000 449,000 280,695 (168,305) Change in fund balance (42,500) (42,500) - 42,500 FUND BALANCE BEGINNING OF YEAR 42,500 42,500 42,445 (55) FUND BALANCE END OF YEAR $ - $ - 42,445 $ 42,445 Reconciliation of budgetary fund balance to GAAP basis fund balance: Budgeted resources not qualifying as revenues or other financing sources under GAAP: Interfund loans are treated as transfers on a budgetary basis. Transfers in are reclassified as payables on a GAAP basis. (280,695) Transfers out are treated as receivables on a GAAP basis. 249,000 Restatement of beginning GAAP fund balance- see Note 14 (393,687) Fund balance-GAAP basis $ (382,937) 113 1 4 Enterprise Funds For GAAP reporting purposes, the City reports three proprietary funds as major funds. These funds are the Sanitary Sewer Fund, the Storm Sewer Fund which consists of the Storm Sewer Fund and the Water Quality/Quantity Fund,and the Water Fund which includes the Water Fund,Water SDC Fund and Water CIP Fund, however, for budgetary and legal purposes these funds are accounted for separately as listed below. All of the City's enterprise funds meet the criteria for major fund reporting and are reported in the basic financial statements. Schedules or revenues and changes in fund net assets — budget and actual are presented here for each individual enterprise fund as required by Oregon regulations. Major Enterprise Funds: Sanitary Sewer Fund-This fund accounts for the City's sewer utility operations. Storm Sewer Fund-This fund accounts for the City's storm drainage operations. Storm Sewer Fund (budgetary basis financial statements only) Water Quality/Quantity Fund (budgetary basis financial statements only) Water Fund-This fund accounts for the City's water operations. Water Fund (budgetary basis financial statements only) Water SDC Fund(budgetary basis financial statements only) Water CIP Fund (budgetary basis financial statements only) 115 1 6 CITY OF TIGARD, OREGON SANITARY SEWER FUND SCHEDULE OF REVENUES AND EXPENDITURES-BUDGET AND ACTUAL For the fiscal year ended June 30,2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Charges for services $ 1,850,000 $ 1,850,000 $ 1,050,003 $ (799,997) Interest earnings 98,846 98,846 37,729 (61,117) Total revenues 1,948,846 1,948,846 1,087,732 (861,114) EXPENDITURES: Public works 1,068,269 1,068,269 1,068,150 119 Capital projects 829,667 829,667 129,103 700,564 Total expenditures 1,897,936 1,897,936 1,197,253 700,683 Change in fund balance before other financing sources(uses) 50,910 50,910 (109,521) (160,431) Other financing(uses): Transfers out (196,289) (249,931) (249,931) - Contingency 265,000 211,358 - 211,358 Change in fund balance 119,621 12,337 (359,452) 50,927 FUND BALANCE BEGINNING OF YEAR 9,884,621 9,884,621 8,626,583 (1,258,038) FUND BALANCE END OF YEAR $10,004,242 $ 9,896,958 $ 8,267,131 $ (1,207,111) 117 CITY OF TIGARD, OREGON SANITARY SEWER FUND RECONCILIATION OF BUDGETARY REVENUES AND EXPENDITURES TO PROPRIETARY REVENUES AND EXPENSES For the fiscal year ended June 30, 2011 Operating and Non-Operating Expenditures Revenues /Expenses Budgetary basis $ 1,087,732 $ 1,197,253 Deferred revenue 12,481 - Change in accrued compensated absences - 625 Expenditures capitalized - (465,116) Depreciation expense - 640,107 Net OPEB obligation - 13,728 Operating and non-operating revenue and expenses-page 26 $ 1,100,213 $ 1,386,597 118 CITY OF TIGARD, OREGON STORM SEWER FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30,2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Charges for services $ 1,796,757 $ 1,796,757 $ 2,178,222 $ 381,465 Interest earnings 7,819 7,819 3,353 (4,466) Total revenues 1,804,576 1,804,576 2,181,575 376,999 EXPENDITURES: Public works 1,315,373 1,315,373 1,192,562 122,811 Capital projects 304,000 304,000 20,783 283,217 Total expenditures 1,619,373 1,619,373 1,213,345 406,028 Change in fund balance before other financing sources (uses) 185,203 185,203 968,230 783,027 Other financing(uses): Transfers out (214,839) (286,363) (286,363) - Contingency 270,000 198,476 - 198,476 Change in fund balance (299,636) (299,636) 681,867 981,503 FUND BALANCE BEGINNING OF YEAR 781,889 781,889 840,910 59,021 FUND BALANCE END OF YEAR $ 482,253 $ 482,253 $ 1,522,777 $ 1,040,524 119 CITY OF TIGARD, OREGON WATER QUALITY/QUANTITY FUND SCHEDULE OF REVENUES AND EXPENDITURES-BUDGET AND ACTUAL For the fiscal year ended June 30,2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Charges for services $ 4,250 $ 4,250 $ 76 $ (4,174) Interest earnings 14,878 14,878 - (14,878) Total revenues 19,128 19,128 76 (19,052) FUND BALANCE BEGINNING OF YEAR 1,487,844 1,487,844 1,551,292 63,448 FUND BALANCE END OF YEAR $ 1,506,972 $ 1,506,972 $1,551,368 $ 44,396 120 CITY OF TIGARD, OREGON STORM SEWER FUNDS RECONCILIATION OF BUDGETARY REVENUES AND EXPENDITURES TO PROPRIETARY REVENUES AND EXPENSES For the fiscal year ended June 30, 2011 Operating and Non Operating Expenditures/ Revenues Expenses Storm Sewer $ 2,181,575 $ 1,213,345 Water Quality/Quantity 76 - Total,budgetary basis 2,181,651 1,213,345 Gain on asset disposal 309 - Change in accrued compensated absences - (2,891) Expenditures capitalized - (6,490) Depreciation expense - 445,431 Operating and non-operating revenue and expenses-page 41 $ 2,181,960 $ 1,649,395 121 CITY OF TIGARD, OREGON WATER FUND SCHEDULE OF REVENUES AND EXPENDITURES-BUDGET AND ACTUAL For the fiscal year ended June 30,2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Charges for services $ 8,067,083 $ 8,067,083 $ 9,065,428 $ 998,345 Licenses and permits 10,000 10,000 2,960 (7,040) System development charges 42,500 42,500 86,676 44,176 Interest earnings 24,086 24,086 55,531 31,445 Miscellaneous 2,500 2,500 - (2,500) Total revenues 8,146,169 8,146,169 9,210,595 1,064,426 EXPENDITURES: Public works 6,334,338 6,569,344 5,065,732 1,503,612 Change in fund balance before other financing sources(uses) 1,811,831 1,576,825 4,144,863 2,568,038 Other financing(uses): Transfer in - 235,006 235,006 - Transfers out (3,910,366) (4,018,366) (3,521,531) 496,835 Total other financing sources(uses) (3,910,366) (3,783,360) (3,286,525) 496,835 Contingency 70,487 - - - Reserve for future expenditures 241,140 203,627 - 203,627 Change in fund balance (2,410,162) (2,410,162) 858,338 3,268,500 FUND BALANCE BEGINNING OF YEAR 2,410,162 2,410,162 2,783,752 373,590 FUND BALANCE END OF YEAR $ - $ - $ 3,642,090 $ 3,642,090 122 CITY OF TIGARD, OREGON WATER SDC FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30, 2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: System development charges $ 78,947 $ 78,947 $ 339,068 $ 260,121 Interest earnings 230 230 1,852 1,622 Total revenues 79,177 79,177 340,920 261,743 Other financing(uses): Operating transfer out (25,000) (25,000) (25,000) - Change in fund balance 54,177 54,177 315,920 261,743 FUND BALANCE BEGINNING OF YEAR 76,749 76,749 414,388 337,639 FUND BALANCE END OF YEAR $ 130,926 $ 130,926 $ 730,308 $ 599,382 123 CITY OF TIGARD, OREGON WATER CIP FUND SCHEDULE OF REVENUES AND EXPENDITURES-BUDGET AND ACTUAL For the fiscal year ended June 30,2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: System development charges $ 70,000 $ 70,000 $ 107,188 $ 37,188 Grant revenue 3,543,043 3,543,043 812,614 (2,730,429) Interest earnings 12,902 12,902 17,363 4,461 Total revenues 3,625,945 3,625,945 937,165 (2,688,780) EXPENDITURES: Capital projects 7,143,043 9,562,003 7,523,029 2,038,974 Debt Service 225,000 225,000 89,645 135,355 Change in fund balance before other financing sources(uses) (3,742,098) (6,161,058) (6,675,509) (514,451) Other financing sources(uses): Operating transfer in 3,261,652 3,261,652 3,174,817 (86,835) Operating transfers out (1,141,024) (1,141,024) (956,243) 184,781 Debt proceeds 2,500,000 2,500,000 3,100,000 600,000 Total other financing sources(uses) 4,620,628 4,620,628 5,318,574 697,946 Reserve for future expenditures 3,168,706 749,746 - 749,746 Change in fund balance (2,290,176) (2,290,176) (1,356,935) 933,241 FUND BALANCE BEGINNING OF YEAR 2,290,176 2,290,176 2,559,832 269,656 FUND BALANCE END OF YEAR $ - $ - $ 1,202,897 $ 1,202,897 124 CITY OF TIGARD, OREGON WATER FUNDS RECONCILIATION OF BUDGETARY REVENUES AND EXPENDITURES TO PROPRIETARY REVENUES AND EXPENSES For the fiscal year ended June 30, 2011 Operating and Non-operating Expenditures / Revenues Expenses Water $ 9,210,595 $ 5,065,732 Water SDC 340,920 - Water CIP 937,165 7,612,674 Total,budgetary basis 10,488,680 12,678,406 Deferred revenue 3,197,694 Gain on sale of assets 7 Change in accrued compensated absences - 24,808 Expenditures capitalized - (7,447,534) Depreciation expense - 1,709,395 Net OPEB Obligation - 31,378 Operating and non-operating revenue and expenses-page 26 $ 13,686,381 $ 6,996,453 125 CITY OF TIGARD, OREGON ENTERPRISE FUNDS RECONCILIATION OF BUDGETARY FUND BALANCE TO GENERALLY ACCEPTED ACCOUNTING PRINCIPLES BASIS NET ASSETS For the fiscal year ended June 30,2011 Total Total Sanitary Storm Total Sewer Sewer Water Sanitary Sewer Fund $ 8,267,131 $ - $ - Storm Sewer Fund - 1,522,777 - Water Quality/Quantity Fund - 1,551,368 - Water Fund - - 3,642,090 Water SDC Fund - - 730,308 Water CIP Fund - - 1,202,897 Fund balance-budget basis 8,267,131 3,074,145 5,575,295 Adjustments from budgetary basis to generally accepted accounting principles basis: Capital assets,net 16,303,646 11,031,867 51,585,318 Deferred revenue 20,147 - 3,858,426 Accrued vacation payable (16,059) (16,385) (64,017) Long-term debt - - (5,953,868) OPEB obligation (13,728) (18,304) (31,378) Total Net Assets- generally accepted accounting- - principles basis-pages 25 and 26 $ 24,561,137 $ 14,071,323 $ 54,969,776 126 Internal Service Funds Combining statements for internal service funds are reported here. The combined totals are reported alongside the enterprise funds in the basic financial statements. Schedules of revenues, expenses, and changes in fund net assets — budget and actual are also presented here for each internal service fund as required by Oregon regulations. Central Services Fund—This fund accounts for the central administrative functions within the City Fleet/Property Management Fund — This fund accounts for all activity related to the Fleet Maintenance and Property Management divisions in the City Insurance Fund—Records refunds of prior years workers'compensation premiums and other insurance related revenues. 127 128 CITY OF TIGARD, OREGON INTERNAL SERVICE FUNDS COMBINING STATEMENT OF NET ASSETS June 30, 2011 Central Fleet/Property Services Management Insurance Fund Fund Fund Total ASSETS Current assets: Cash and investments $ 673,142 $ 159,901 $ 746,457 $ 1,579,500 Accounts Receivable 24,957 2,677 4,835 32,469 Prepaid Expense 19,947 - - 19,947 Inventory - 12,608 - 12,608 Total assets 718,046 175,186 751,292 1,644,524 LIABILITIES Current liabilities: Accounts payable and accrued liabilities 299,822 73,906 - 373,728 Accrued compensated absences 254,550 23,794 - 278,344 Net OPEB obligation 117,537 - - 117,537 Total liabilities 671,909 97,700 - 769,609 NET ASSETS Net assets,unrestricted $ 46,137 $ 77,486 $ 751,292 $ 874,915 129 CITY OF TIGARD, OREGON INTERNAL SERVICE FUNDS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS For the fiscal year ended June 30, 2011 Central Fleet/Property Services Management Insurance Fund Fund Fund Total OPERATING REVENUES: Charges for services $ 5,645,550 $ 1,493,868 $ - $ 7,139,418 Miscellaneous 54,013 4,122 32,326 90,461 Total operating revenues 5,699,563 1,497,990 32,326 7,229,879 OPERATING EXPENSES: Salaries and wages 4,014,113 522,091 - 4,536,204 Contracted services 703,517 370,011 - 1,073,528 General,administrative and other 976,132 623,455 13,890 1,613,477 Total operating expenses 5,693,762 1,515,557 13,890 7,223,209 Operating income(loss) 5,801 (17,567) 18,436 6,670 NONOPERATING REVENUE: Operating transfers out - - (200,000) (200,000) Interest revenue 1,322 784 3,703 5,809 Net income(loss) 7,123 (16,783) (177,861) (187,521) NET ASSETS-beginning of year 39,014 94,269 929,153 1,062,436 NET ASSETS-end of year $ 46,137 $ 77,486 $ 751,292 $ 874,915 130 CITY OF TIGARD,OREGON INTERNAL SERVICE FUNDS COMBINING STATEMENT OF CASH FLOWS For the fiscal year ended June 30,2011 Central Fleet/Property Services Management Insurance Fund Fund Fund Totals CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers $ 5,638,423 $ 1,497,256 $ - $ 7,135,679 Payments to suppliers (1,651,265) (1,001,394) (13,890) (2,666,549) Payments to employees (3,875,897) (521,187) - (4,397,084) Other receipts 54,012 - 28,658 82,670 Net cash provided(used)by operating activities 165,273 (25,325) 14,768 154,716 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Transfers to other funds - (200,000) (200,000) CASH FLOWS FROM INVESTING ACTIVITIES Interest earnings collected 1,322 784 3,703 5,809 Net increase in cash and cash equivalents 166,595 (24,541) (181,529) (39,475) Cash and investments--beginning of the year 506,547 184,442 927,986 1,618,975 Cash and investments--end of the year $ 673,142 $ 159,901 $ 746,457 $ 1,579,500 RECONCILIATION OF OPERATING INCOME(LOSS)TO NET CASH PROVIDED BY OPERATING ACTIVITIES Operating income(loss) $ 5,801 $ (17,567) $ 18,436 $ 6,670 Adjustments to reconcile operating income(loss)to net cash provided(used)by operating activities: Change in assets and liabilities: Receivables (7,125) (734) (3,668) (11,527) Prepaids 30,523 - - 30,523 Inventories - 65 - 65 Accounts payable (2,142) (7,993) - (10,135) Accrued compensated absences 20,679 904 - 21,583 Net OPEB obligation 117,537 Net cash provided(used)by operating activities $ 165,273 $ (25,325) $ 14,768 $ 37,179 131 CITY OF TIGARD, OREGON CENTRAL SERVICES FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30,2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Interest earnings $ 584 $ 584 $ 1,322 $ 738 Miscellaneous 20,000 20,000 54,013 34,013 Total revenues 20,584 20,584 55,335 34,751 EXPENDITURES: Policy and administration 6,031,190 6,239,887 5,576,225 663,662 Change in fund balance before other financing sources(uses) (6,010,606) (6,219,303) (5,520,890) 698,413 Other financing sources: Interdepartmental charges 6,517,963 6,620,436 5,645,550 (974,886) Contingency 559,336 458,639 - 458,639 Reserve for future expenditures 6,397 870 - 870 Change in fund balance (58,376) (58,376) 124,660 183,036 FUND BALANCE BEGINNING OF YEAR 58,376 58,376 39,014 (19,362) FUND BALANCE END OF YEAR $ - $ - $ 163,674 $ 163,674 Reconciliation of budgetary fund balance to GAAP basis net assets: Net OPEB obligation (117,537) Total net assets,GAAP basis pages 25 and 26 $ 46,137 132 CITY OF TIGARD, OREGON FLEET/PROPERTY MANAGEMENT FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30,2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Interest earnings $ - $ - $ 784 $ 784 Miscellaneous - - 4,122 4,122 Total revenues - - 4,906 4,906 EXPENDITURES: Public works 1,602,691 1,602,691 1,515,557 87,134 Change in fund balance before other financing sources(uses) (1,602,691) (1,602,691) (1,510,651) 92,040 Other financing sources(uses): Interdepartmental charges 1,713,117 1,713,117 1,493,868 (219,249) Contingency 222,000 222,000 - 222,000 Reserve for future expenditures 63,177 63,177 - 63,177 Change in fund balance (174,751) (174,751) (16,783) 157,968 FUND BALANCE BEGINNING OF YEAR 174,751 174,751 94,269 (80,482) FUND BALANCE END OF YEAR $ - $ - $ 77,486 $ 77,486 133 CITY OF TIGARD, OREGON INSURANCE FUND SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL For the fiscal year ended June 30, 2011 Variance Budgeted Amounts Actual Over Original Final Amounts (Under) REVENUES: Interest earnings $ 9,419 $ 9,419 $ 3,703 $ (5,716) Recovered expenditures 30,000 30,000 32,326 2,326 Total revenues 39,419 39,419 36,029 (3,390) EXPENDITURES: Policy and administration 15,000 15,000 13,890 1,110 Change in fund balance before other financing(uses) 24,419 24,419 22,139 (2,280) Other financing(uses): Operating transfer out (200,000) (200,000) (200,000) - Reserve for future expenditures 766,363 766,363 - 766,363 Change in fund balance (941,944) (941,944) (177,861) 764,083 FUND BALANCE BEGINNING OF YEAR 941,944 941,944 929,153 (12,791) FUND BALANCE END OF YEAR $ - $ - $ 751,292 $ 751,292 134 Other Supplementary Schedules Schedules included in this section are: • Property Tax Transactions and Outstanding Balances • Bond and Bond Interest Transactions • Future Debt Service Requirements of Long Term Notes Payable • Future Debt Service Requirements of Bancroft Improvement Bonds • Future Debt Service Requirements of General Obligation Bonds 135 136 CITY OF TIGARD,OREGON SCHEDULE OF PROPERTY TAX TRANSACTIONS AND OUTSTANDING BALANCES For the fiscal year ended June 30,2011 Property Add Property Taxes Levy as Taxes Receivable Extended Deduct Add Receivable June 30, by Discounts (Deduct) Add Deduct June 30, 2010 Assessor Allowed Adjustments Interest Collections 2011 2010-2011 $ - $ 13,656,156 $ (347,715) $ (62,140) $ 4,750 $ (12,928,269) $ 322,782 2009-2010 372,769 - 76 (7,280) 15,879 (246,154) 135,290 2008-2009 140,015 - 88 (6,467) 12,915 (79,907) 66,644 2007-2008 51,928 - 15 (2,185) 9,773 (41,776) 17,755 2006-2007 13,122 - - (555) 3,003 (10,781) 4,789 2005-2006 2,959 - - (1,248) 404 - 2,115 2004-2005 and prior 7,595 - 1 (1,230) 903 (919) 6,350 $ 588,388 $ 13,656,156 $ (347,535) $ (81,105) $ 47,627 $ (13,307,806) $ 555,725 Property Taxes Cash Receivable Distributed as follows: Collections June 30,2011 General Fund: Current $ 11,610,188 $ 297,912 Prior years'levies 303,971 215,473 Total General Fund 11,914,159 513,385 Debt Service Funds: Current 1,021,391 24,870 Prior years'levies 19,175 17,470 Total Debt Service Funds 1,040,566 42,340 Total $ 12,954,725 $ 555,725 NOTE: Taxes revenue on the Governmental Funds Statement of Revenues,Expenditures,and Changes in Fund Balance(page 23),is reported on the modified accrual basis. 137 CITY OF TIGARD, OREGON SCHEDULE OF BOND AND BOND INTEREST TRANSACTIONS For the fiscal year ended June 30, 2011 Bond Transactions Interest Transactions Outstanding Matured/ Outstanding Bancroft Bonds Original Issue June 30,2010 Additions Called Paid June 30,2011 Matured Paid Issued June 27,2002 $ 1,307,969 $ 687,848 $ - $ 54,200 $ (54,200) $ 633,648 $ 49,612 $ (49,612) Issued December 3,2003 1,947,678 515,883 - 125,000 (125,000) 390,883 17,682 (17,682) w M $ 1,203,731 $ - $ 179,200 $ (179,200) $ 1,024,531 $ 67,294 $ (67,294) General Obligation Bonds Issued February 3,2011 $ 13,000,000 $ 9,458,100 $ 8,655,000 $ (8,886,210) $ (571,890) $ 8,655,000 $ 404,493 $ (404,493) Issued June 21,2010 $ 7,250,000 $ 7,250,000 $ - $ - $ (605,000) $ 6,645,000 $ 297,854 $ (297,854) Issued February 3,2011 $ 17,000,000 $ - $ 17,000,000 $ - $ - $ 17,000,000 $ - $ - $ 16,708,100 $ 25,655,000 $ (8,886,210) $ (1,176,890) $ 32,300,000 $ 702,347 $ (702,347) CITY OF TIGARD, OREGON SCHEDULE OF FUTURE DEBT SERVICE REQUIREMENTS OF LONG-TERM NOTES PAYABLE June 30, 2011 Issued-January 23,2002 3.00%to 4.35% Original Issue-$2,290,248 Total Payment Coupon Debt Date Principal Interest Rate Service January 1,2012 270,925 11,785 4.35% 282,710 Totals $ 270,925 $ 11,785 $ 282,710 139 CITY OF TIGARD, OREGON SCHEDULE OF FUTURE DEBT SERVICE REQUIREMENTS OF BANCROFT IMPROVEMENT BONDS June 30, 2011 Issued Issued June 27,2002 December 3,2003 Year of Total Requirements 7.25% 3.90% Maturity Principal Interest Principal Interest Principal Interest 2011-2012 58,200 60,417 58,200 45,173 - 15,244 2012-2013 62,500 56,121 62,500 40,877 - 15,244 2013-2014 457,983 42,063 67,100 36,262 390,883 5,801 2014-2015 72,100 31,311 72,100 31,311 - - 2015-2016 77,400 25,989 77,400 25,989 - - 2017-2019 296,347 43,134 296,347 43,134 - - Totals $ 1,024,530 $ 259,036 $ 633,647 $ 222,746 $ 390,883 $ 36,290 140 CITY OF TIGARD, OREGON SCHEDULE OF FUTURE DEBT SERVICE REQUIREMENTS OF GENERAL OBLIGATION BONDS June 30, 2011 Fiscal Issued:February 3,2011 Issued:June 21,2010 Issued:February 3,2011 Year of Total Debt 3.00%to 4.00% 4.35% 3.00%to 4.75% Maturity Requirement Principal Interest Principal Interest Principal Interest 2010-2011 605,000 605,000 297,854 - - 2011-2012 1,565,000 510,000 391,414 660,000 289,058 395,000 899,537 2012-2013 1,930,000 625,000 275,875 680,000 260,348 625,000 665,626 v 2013-2014 1,985,000 645,000 256,825 695,000 230,768 645,000 646,876 2014-2015 2,045,000 665,000 237,175 715,000 200,535 665,000 627,526 2015-2016 2,105,000 685,000 216,925 735,000 169,432 685,000 607,576 2017-2021 10,720,000 3,790,000 722,525 3,160,000 348,653 3,770,000 2,694,080 2022-2026 6,305,000 1,735,000 70,100 - - 4,570,000 1,899,254 2027-2031 5,645,000 - - - - 5,645,000 820,926 $ 32,905,000 $ 8,655,000 $ 2,170,839 $ 7,250,000 $ 1,796,647 $ 17,000,000 z$ 8,861,401 4 ry STATISTICAL SECTION This part of the City of Tigard's comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, required supplementary information, and supplementary information says about the city's overall financial health. Contents Page Financial Trends 146-159 These schedules contain trend information to help the reader understand how financial performance has changed over time. Revenue Capacity 160-164 These schedules contain information to help the reader assess the city's most significant local revenue source,property taxes. Debt Capacity 165-169 These schedules present information to help the reader assess the affordability of the city's current levels of outstanding debt and the City's ability to issue additional debt in the future. Demographic and Economic Information 170-172 These schedules offer demographic and economic indicators to help the reader understand the environment within which the city's financial activities take place. Operating Information 173-175 These schedules contain service and infrastructure data to help the reader understand how the information in the city's financial report relates to the services the city provides and the activities it performs. Sources: Unless otherwise noted,the information in these schedules is derived from the comprehensive annual financial reports for the relevant year. The City implemented GASB Statement 34 in fiscal year 2003,implemented GASB Statement 44 in fiscal year 2006 and implemented GASB 54 in fiscal year 2011. 143 1,34 145 CITY OF TIGARD,OREGON NET ASSETS BY COMPONENT for the last nine fiscal years (accrual basis of accounting) Fiscal Year 2003 2004 2005 Governmental activities Invested in capital assets,net of related debt $ 165,584,303 $ 167,289,278 $ 169,543,524 Restricted 2,529,038 1,782,382 1,367,179 Unrestricted 21,057,629 21,197,594 21,178,146 Total governmental activities net assets 189,170,970 190,269,254 192,088,849 Business-type activities Invested in capital assets,net of related debt 48,011,698 51,186,594 51,861,963 Restricted 5,816,599 5,548,698 3,761,976 Unrestricted 18,755,869 19,877,044 20,374,983 Total business-type activities net assets 72,584,166 76,612,336 75,998,922 Primary government Invested in capital assets,net of related debt 213,596,001 218,475,872 221,405,487 Restricted 8,345,637 7,331,080 5,129,155 Unrestricted 39,813,498 41,074,638 41,553,129 Total primary government net assets $ 261,755,136 $ 266,881,590 $ 268,087,771 *Fiscal year 2002-03 was the first year that the new reporting requirements of GASB 34 were implemented at the City of Tigard. Source: Comprehensive Annual Financial Report of the City. 146 Fiscal Year 2006 2007 2008 2009 2010 2011 $ 168,577,473 $ 173,401,138 $ 177,656,465 $ 179,584,222 $ 165,775,262 $ 181,343,650 2,812,994 1,490,484 1,992,734 1,540,638 6,872,512 5,880,755 21,685,865 25,234,231 23,053,474 18,091,356 24,927,888 11,880,945 193,076,332 200,125,853 202,702,673 199,216,216 197,575,662 199,105,350 58,058,208 64,000,824 68,398,209 68,738,562 70,942,446 78,920,831 3,761,976 3,783,324 3,783,324 3,783,324 - 6,005,540 20,480,106 18,463,817 15,826,866 16,184,644 17,371,241 8,675,865 82,300,290 86,247,965 88,008,399 88,706,530 88,313,687 93,602,236 226,635,681 237,401,962 246,054,674 248,322,784 236,717,708 260,264,481 6,574,970 5,273,808 5,776,058 5,323,962 6,872,512 11,886,295 42,165,971 43,698,048 38,880,340 34,275,999 42,299,129 20,556,810 $ 275,376,622 $ 286,373,818 $ 290,711,072 $ 287,922,745 $ 285,889,349 $ 292,707,586 147 CITY OF TIGARD,OREGON CHANGES IN NET ASSETS for the last nine fiscal years (accrual basis of accounting) Fiscal Year 2003 2004 2005 Expenses Governmental activities Community services $ 8,058,670 $ 8,744,613 $ 10,253,764 Public works 1,890,644 2,735,212 2,172,874 Community development 3,311,058 3,791,317 4,224,696 Policy and administration 3,548,649 6,175,917 6,166,577 Interest on long-term debt 602,291 947,848 716,899 Total governmental activities expenses 17,411,312 22,394,907 23,534,810 Business-type activities Sewer 901,779 945,102 1,297,582 Storm Water 1,056,795 1,090,550 1,374,459 Water 5,325,045 5,555,590 8,200,928 Total business-type activities program expenses 7,283,619 7,591,242 10,872,969 Total primary government expenses $ 24,694,931 $ 29,986,149 $ 34,407,779 Program Revenues Governmental activities Charges for services: Community services - 114,454 119,513 Public works - 603,352 1,741,747 Community development 73,332 2,928,733 3,335,125 Policy and administration - 822,177 908,053 Operating grants and contributions 133,253 252,805 285,888 Capital grants and contributions - - - Total governmental activities program revenues 206,585 4,721,521 6,390,326 Business-type activities Charges for services: Sewer 1,923,596 1,809,032 1,601,113 Storm Water 1,246,809 1,156,863 1,156,220 Water 6,877,765 7,202,910 7,762,153 Capital grants and contributions - - - Total business-type activities program revenues 10,048,170 10,168,805 10,519,486 Total primary government program revenues $ 10,254,755 $ 14,890,326 $ 16,909,812 *Fiscal year 2002-03 was the first year that the new reporting requirements of GASB 34 were implemented at the City of Tigard. Source: Comprehensive Annual Financial Report of the City. 148 Fiscal Year 2006 2007 2008 2009 2010 2011 $ 11,241,521 $ 11,656,248 $ 13,678,913 $ 18,365,997 $ 19,832,642 $ 19,987,961 3,078,772 2,383,009 2,373,710 2,468,981 8,563,893 10,911,875 4,669,452 4,714,636 5,186,834 7,238,839 4,846,494 4,159,289 7,447,828 4,398,213 3,992,478 5,997,644 1,511,956 1,825,398 935,359 153,319 354,664 526,825 548,987 1,214,420 27,372,932 23,305,425 25,586,599 34,598,286 35,303,972 38,098,943 1,454,150 1,461,458 1,963,223 1,5 97,413 1,379,105 1,3 86,597 1,391,158 1,533,391 1,585,105 1,920,640 2,061,622 1,667,699 7,291,602 7,452,480 6,792,833 7,624,478 7,880,598 6,996,463 10,136,910 10,447,329 10,341,161 11,142,531 11,321,325 10,050,759 $ 37,509,842 $ 33,752,754 $ 35,927,760 $ 45,740,817 $ 46,625,297 $ 48,149,702 146,798 151,448 168,232 180,425 232,384 1,008,691 2,165,451 1,866,123 1,377,855 952,652 1,751,341 2,096,677 4,463,283 3,982,018 2,331,834 1,249,995 1,490,701 1,747,617 1,015,976 1,146,301 1,524,653 1,463,736 108,940 133,509 1,537,714 739,171 153,447 199,506 6,516,004 2,596,223 3,103,521 199,112 305,398 230,500 7,925,017 11,279,827 9,245,266 4,199,367 4,088,270 11,599,489 1,555,358 1,641,740 2,322,462 1,348,750 1,117,987 1,021,840 1,176,816 1,190,521 1,593,097 1,484,627 1,872,545 2,178,298 6,953,809 6,336,186 7,002,872 7,417,827 7,834,978 9,065,554 6,077,864 3,886,120 136,331 834,660 1,022,045 4,583,764 15,763,847 13,054,567 11,054,762 11,085,864 11,847,555 16,849,456 $ 23,688,864 $ 24,334,394 $ 20,300,028 15,285,231 15,935,825 28,448,945 149 CITY OF TIGARD, OREGON CHANGES IN NET ASSETS (CONTINUED) for the last nine fiscal years (accrual basis of accounting) Fiscal Year 2003 2004 2005 Net(Expense) Revenue Governmental activities $ (17,204,727) $ (17,613,386) $ (17,144,484) Business-type activities 2,764,553 2,577,563 716,899 Total primary government net expenses $ (14,440,174) $ (15,035,823) $ (16,427,585) General Revenues and Other Changes in Net Assets Governmental activities: Taxes Property taxes $ 10,472,108 $ 9,763,281 $ 10,273,332 Franchise taxes 2,567,881 2,431,324 2,670,050 Restricted intergovernmental revenues (excluding grants) - - 3,447,895 Unrestricted intergovernmental revenues 8,778,951 5,204,135 1,430,206 Interest earnings 912,288 890,785 859,057 Miscellaneous (90,350) 422,145 283,539 Transfers between Governmental and Business-type - - - Total governmental activities 22,640,878 18,711,670 18,964,079 Business-type activities: Interest earnings 593,484 426,853 604,977 Miscellaneous 248,885 23,754 135,092 Transfers between Governmental and Business-type - - - Total business-type activities 842,369 450,607 740,069 Total primary government $ 23,483,247 $ 19,162,277 $ 19,704,148 Change in Net Assets Governmental activities $ 5,436,151 $ 1,098,284 $ 1,819,595 Business-type activities 3,606,922 3,028,170 386,586 Total primary government $ 9,043,073 $ 4,126,454 $ 2,206,181 *Fiscal year 2002-03 was the first year that the new reporting requirements of GASB 34 were implemented at the City of Tigard. Source: Comprehensive Annual Financial Report of the City. 150 Fiscal Year 2006 2007 2008 2009 2010 2011 $ (19,447,915) $ (12,025,598) $ (16,341,333) $ (30,398,918) $ (31,215,702) $ (26,499,454) 5,626,937 2,607,238 713,601 (56,667) 526,230 6,798,697 $ (13,820,978) $ (9,418,360) $ (15,627,731) $ (30,455,585) $ (30,689,471) $ (19,700,757) $ 10,804,524 $ 11,552,817 $ 9,133,664 $ 12,526,541 $ 16,070,846 $ 13,604,285 3,042,187 3,835,007 4,551,169 3,887,078 4,548,520 4,375,420 3,288,530 - - - - - 1,863,706 1,836,291 2,912,647 8,925,520 6,993,245 2,838,802 922,508 1,548,735 1,503,619 947,247 308,853 296,964 513,943 302,269 817,054 626,075 376,884 5,284,426 1,276,800 1,629,245 20,435,398 19,075,119 18,918,153 26,912,461 29,575,148 28,029,142 580,004 1,050,352 1,039,593 649,231 153,300 115,828 94,427 147,310 150,015 105,567 204,427 3,269 (1,276,800) (1,629,245) 674,431 1,197,662 1,189,608 754,798 (919,073) (1,510,148) $ 21,109,829 $ 20,272,781 $ 20,107,761 $ 27,667,259 $ 28,656,075 $ 26,518,994 $ 987,483 $ 7,049,521 $ 2,576,820 $ (3,486,457) $ (1,640,554) $ 1,529,688 6,301,368 3,804,900 1,903,209 698,131 (392,843) 5,288,549 $ 7,288,851 $ 10,854,421 $ 4,480,029 $ (2,788,325) $ (2,033,396) $ 6,818,237 151 CITY OF TIGARD,OREGON FUND BALANCES OF GOVERNMENTAL FUNDS for the last nine fiscal years (modified accrual basis of accounting) Fiscal Year 2003 2004 2005 2006 2007 2008 2009 2010 2011 General Fund Reserved $ 58,523 $ 69,069 $ 54,632 $ 20,291 $ 209,378 $ - $ 419,488 $ 273,726 $ - Unreserved 7,878,589 8,343,762 8,131,112 8,368,793 9,716,643 10,794,057 7,338,828 7,067,526 - Nonspendable - - - - - - - - 305,164 Unassigned - - - - - - - - 7,247,383 Total general fund $ 7,937,112 $ 8,412,831 $ 8,185,744 $ 8,389,084 $ 9,926,021 $ 10,794,057 $ 7,758,316 $ 7,341,252 $ 7,552,547 All other governmental funds Reserved $ 15,612,154 $ 7,198,519 $ 4,821,174 $ 2,719,998 $ - $ - $ - $ - $ - Unreserved,reported in: Special revenue funds 8,355,147 7,282,391 9,253,467 10,208,277 13,445,092 12,481,406 11,097,739 8,094,802 - Debt service funds - - - 1,811,861 2,027,633 682,960 167,169 1,927,247 - Capital projects funds 9,050 8,971 - 1,589,018 1,087,826 1,309,774 1,373,469 4,945,265 - Nonspendable - - - - - - - - - N Restricted - - - - - - - 16,855,664 to Committed - - - - - - - - 2,263,088 Assigned - - - - - - - - 417,479 Unassigned - - - - - - - - (382,937) Total all other governmental funds $ 23,976,351 $ 14,489,881 $ 14,074,641 $ 16,329,154 $ 16,560,551 $ 14,474,140 $ 12,638,377 $ 14,967,314 $ 19,153,294 *This schedule was modified with the implementation of GASB 54,effective fiscal year 2011,which affected the categories used to report fund balances. **Fiscal year 2002-03 was the first year that the new reporting requirements of GASB 34 were implemented at the City of Tigard. Source:Comprehensive Annual Financial Report of the City. 153 CITY OF TIGARD,OREGON CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS for the last nine fiscal years (modified accrual basis of accounting) Fiscal Year 2003 2004 2005 2006 2007 REVENUES Taxes $ 10,453,992 $ 9,775,325 $ 10,334,295 $ 10,817,886 $ 11,553,044 Franchise fees 2,567,881 2,431,324 2,670,050 3,042,187 3,835,007 Special assessments 542,816 568,971 373,141 1,421,765 163,379 Licenses and permits 3,505,499 3,668,335 4,442,222 4,852,719 3,011,348 Intergovernmental revenues 4,837,982 5,456,940 5,134,991 5,285,744 5,970,228 Charges for service 1,539,676 1,819,907 2,354,372 2,689,485 3,989,491 Fines and forfeitures 480,963 613,785 646,406 702,469 850,335 Interest earnings 902,312 880,070 836,359 903,637 1,507,065 Miscellaneous 424,525 420,390 280,411 502,951 283,712 Total revenues 25,255,646 25,635,047 27,072,247 30,218,843 31,163,609 EXPENDITURES Current operating: Community services 8,692,327 9,014,200 10,750,344 11,377,118 11,918,362 Public works 2,236,753 2,104,617 2,172,875 2,273,569 2,383,009 Community development 3,628,238 3,891,491 4,316,517 4,709,433 4,772,780 Policy and administration 3,884,883 4,051,476 4,334,147 4,564,400 4,717,967 Citywide support - - - - 23,000 Debt service: Principal 2,344,496 1,300,979 1,285,275 1,526,286 166,571 Interest 302,674 951,072 748,417 697,305 630,916 Refunded bonds - - - - - Refunding bond issuance cost - - - - - Capital outlay 6,613,827 13,210,578 4,106,999 2,352,123 3,543,422 Total expenditures 27,703,198 34,524,413 27,714,574 27,500,234 28,156,027 Excess(deficiency)of revenues over(under)expenditures (2,447,552) (8,889,366) (642,327) 2,718,609 3,007,582 OTHER FINANCING SOURCES(USES) Proceeds from bond/long-term note 14,509,175 1,947,678 - - - Operating transfers in 3,747,649 2,581,668 2,893,435 4,046,802 2,667,149 Operating transfers out (3,747,649) (2,581,668) (2,893,435) (4,046,802) (2,667,149) Total other financing sources(uses) 14,509,175 1,947,678 - - - Net change in fund balances $ 12,061,623 $ (6,941,688) $ (642,327) $ 2,718,609 $ 3,007,582 Debt service as a percentage of non-capital expenditures 14.35% 11.81% 9.43% 9.70% 3.35% *Fiscal year 2002-03 was the first year that the new reporting requirements of GASB 34 were implemented at the City of Tigard. Source: Comprehensive Annual Financial Report of the City. 154 2008 2009 2010 2011 $ 12,137,977 $ 12,405,880 $ 16,078,788 $ 16,753,457 4,551,169 3,887,078 4,548,520 4,375,420 120,678 87,208 284,202 40,164 1,871,841 1,282,438 1,229,880 2,590,516 7,807,667 7,560,542 6,358,393 9,834,646 3,469,358 2,536,590 3,083,087 3,127,307 847,069 804,128 915,524 907,216 1,475,808 930,382 300,126 287,284 747,532 513,392 249,180 47,489 33,029,099 30,007,640 33,047,700 37,963,499 13,801,110 18,214,907 19,418,498 19,182,018 2,757,289 3,463,390 5,129,767 6,059,692 5,191,797 7,184,355 4,674,008 3,975,257 397,510 907,661 787,209 711,743 796,995 - - 922,907 794,853 875,513 2,590,456 454,403 530,403 557,061 67,294 8,836,046 81,236 6,319,092 3,940,781 7,373,043 19,247,942 29,844,108 35,833,344 38,815,099 60,751,684 3,184,991 (5,825,705) (5,767,399) (22,788,185) 7,250,000 26,214,495 4,896,127 3,342,328 4,965,010 16,977,142 (9,299,491) (2,357,267) (3,688,210) (16,006,177) (4,403,364) 985,061 8,526,800 27,185,460 $ (1,218,373) $ (4,840,644) S 2,759,401 $ 4,397,275 6.22% 4.34% 4.71% 4.57% 155 CITY OF TIGARD,OREGON GOVERNMENTAL REVENUES For the last nine fiscal years* Program Revenues General Revenues Gain(Loss) Fiscal Charges Operating Capital on Disposition Year Ended for Grants and Grants and Intergovernmental Interest Donated of Capital June 30 Services Contributions Contributions Taxes Franchise Taxes Revenues Earnings Assets Assets Miscellaneous Total 2003 $ 14,107,966 $ 133,253 $ 87,760 $ 10,472,108 $ 2,567,881 $ 4,704,729 $ 1,505,772 $ (27,850) $ (491,023) $ 677,408 $ 33,738,004 2004 16,561,227 252,805 6,077,864 9,763,281 2,431,324 5,204,135 1,317,638 - - 445,899 42,054,173 2005 16,623,924 285,888 - 10,273,332 2,670,050 4,878,101 1,464,034 - - 418,631 36,613,960 2006 17,477,491 133,509 6,077,864 10,804,524 3,042,187 5,152,236 1,502,512 - - 608,370 44,798,693 2007 7,145,890 1,537,714 2,596,223 11,552,817 3,835,007 1,836,291 2,599,087 - - 449,579 31,552,608 2008 5,402,574 739,171 3,103,521 12,237,185 4,551,169 2,912,647 1,503,619 - - (2,286,467) 28,163,419 2009 3,846,808 153,447 199,112 12,526,541 3,887,078 8,925,520 947,247 - - 626,075 31,111,828 2010 3,583,366 199,506 305,398 16,070,846 4,548,520 6,993,245 308,853 - - 376,884 32,386,618 2011 4,852,985 6,516,004 230,500 13,604,285 4,375,420 2,838,802 296,964 - - 5,284,426 37,999,386 *Fiscal year 2002-03 was the first year that the new requirements of GASB 34 were implemented at the City of Tigard. tD Source: Comprehensive Annual Financial Report of the City. N- CITY OF TIGARD, OREGON GOVERNMENTAL EXPENSES BY FUNCTION For the last nine fiscal years* Fiscal Interest on Year Ended Community Community Policy and Long-Term Storm June 30 Services Public Works Development Administration Debt Sewer Water Water Total 2003 $ 8,058,670 $ 1,890,644 $ 3,311,058 $ 3,548,649 $ 602,291 $ 901,779 $ 1,056,795 $ 5,325,045 $24,694,931 2004 8,744,613 2,735,212 3,791,317 6,175,917 947,848 945,102 1,080,550 5,555,590 29,976,149 2005 10,253,764 2,172,874 4,224,696 6,166,577 716,899 1,297,582 1,374,459 8,200,928 34,407,779 2006 11,241,521 3,078,772 4,669,452 7,447,828 935,359 1,454,150 1,391,158 7,291,602 37,509,842 2007 11,656,248 2,383,009 4,714,636 4,398,213 153,319 1,461,458 1,533,391 7,452,480 33,752,754 2008 13,678,913 2,373,710 2,373,710 3,992,478 526,825 1,963,223 1,585,105 6,792,833 33,286,797 N- 2009 18,365,997 2,468,981 7,238,839 5,997,644 526,825 1,597,413 1,920,640 7,624,478 45,740,817 2010 19,832,642 8,563,893 4,846,494 1,511,956 548,987 1,379,105 2,061,622 7,880,598 46,625,297 2011 19,987,961 10,911,875 4,159,289 1,825,398 1,214,420 1,386,597 1,667,699 6,996,463 48,149,702 *Fiscal year 2002-03 was the first year that the new requirements of GASB 34 were implemented at the City of Tigard. Source: Comprehensive Annual Financial Report of the City. CITY OF TIGARD,OREGON GENERAL GOVERNMENTAL REVENUES BY SOURCES- BUDGETARY BASIS For the last ten fiscal years Fiscal Licenses Inter- Charges Year Ended Franchise and governmental For Fines and Miscellaneous June 30 Taxes Fees Permits Revenues Services Forfeitures Revenues* Total 2002 9,018,360 2,674,388 3,147,960 4,778,451 443,418 415,760 1,359,360 21,837,697 2003 10,453,992 2,567,881 3,505,499 4,837,982 865,242 480,963 1,869,653 24,581,212 2004 9,775,325 2,431,324 3,668,335 5,456,940 1,148,271 613,785 1,858,371 24,952,351 2005 10,334,295 2,670,050 4,442,222 5,134,991 1,743,493 646,406 1,489,909 26,461,366 2006 10,817,886 3,042,187 4,852,719 5,285,744 2,689,485 702,469 2,828,353 30,218,843 2007 11,553,044 3,835,007 3,011,348 5,970,228 3,989,491 850,335 1,954,156 31,163,609 2008 12,137,977 4,551,169 1,871,841 847,069 1,475,808 847,069 2,344,018 24,074,951 2009 12,405,880 3,887,078 1,282,438 7,560,542 2,536,590 804,128 1,530,983 30,007,640 2010 16,078,788 4,548,520 1,229,880 6,358,393 3,083,087 915,524 833,508 33,047,700 2011 16,753,457 4,375,420 2,590,516 9,834,646 3,127,307 907,216 374,937 37,963,499 * Includes special assessments collections,interest earnings,and private donations. Information derived from Comprehensive Annual Financial Reports for all Governmental Fund Types 158 CITY OF TIGARD, OREGON GENERAL GOVERNMENTAL EXPENDITURES BY FUNCTION - BUDGETARY BASIS For the last ten fiscal years City-Wide Support Public Works Functions, Fiscal and Capital Year Ended Community Community Policy and Projects Debt June 30 Services Development Administration and Other Service Total 2002 8,372,801 5,927,523 309,559 2,700,075 2,785,404 20,095,362 2003 8,692,327 5,864,991 279,753 2,971,446 2,647,170 20,455,687 2004 9,014,200 5,996,108 821,553 13,210,578 4,310,054 33,352,493 2005 10,750,344 6,489,391 1,017,764 4,106,999 2,033,691 24,398,189 2006 11,377,118 3,983,002 4,564,400 2,352,123 2,223,591 24,500,234 2007 11,918,362 7,155,789 4,717,967 3,566,422 2,297,487 29,656,027 2008 13,801,110 7,949,086 397,510 6,319,092 1,377,310 29,844,108 2009 18,214,907 10,647,745 1,704,656 3,940,781 1,325,256 35,833,344 2010 19,418,498 9,803,775 787,209 7,373,043 1,432,574 38,815,099 2011 19,182,018 10,034,949 711,743 19,247,942 11,575,032 60,751,684 Information derived from Comprehensive Annual Financial Reports for all Governmental Fund Types 159 CITY OF TIGARD,OREGON MARKET VALUE AND ASSESSED VALUE OF TAXABLE PROPERTY For the last ten fiscal years Fiscal Assessed Value Assessed to Year Public Total Estimated Value as a Ended Real Personal Utility Total Direct Real Market Percentage June 30 Property Property Property Assessed Value Tax Rate* Value(RMV) of RMV 2002 3,085,457,460 221,564,523 163,556,880 3,470,578,863 2.58 4,624,009,037 75.06% 2003 3,227,082,340 215,829,652 178,798,982 3,621,710,974 2.90 4,804,794,161 75.38% 2004 3,376,409,604 206,038,692 171,911,103 3,754,359,399 2.68 5,151,890,520 72.87% 2005 3,543,033,334 204,589,409 160,586,232 3,908,208,975 2.70 5,402,433,125 72.34% 2006 3,717,827,074 210,841,242 159,236,470 4,087,904,786 2.72 5,913,857,305 69.12% 2007 3,932,173,130 229,401,995 183,090,030 4,344,665,155 2.73 7,152,421,012 60.74% 2008 4,104,676,710 234,099,260 233,581,850 4,572,357,820 2.74 7,449,594,674 61.38% 2009 4,306,936,640 247,691,980 187,315,080 4,741,943,700 2.69 8,161,684,333 58.10% 2010 4,476,784,320 249,636,920 187,721,070 4,914,142,310 2.73 7,738,192,442 63.51% 2011 4,605,287,760 236,758,507 186,625,460 5,028,671,727 2.72 7,260,251,256 69.26% Assessed Value by Type for the fiscal year ended 2011 Public Utility Personal Property Property 5% 4% li Real Property 91% *per$1,000 of assessed value Source: Washington County Assessment and Taxation 160 CITY OF TIGARD,OREGON PROPERTY TAX RATES-DIRECT AND OVERLAPPING GOVERNMENTS (Dollars per$1,000 of Assessed Value rounded to the nearest cent) For the last ten fiscal years City of Tigard Overlapping Rates Tigard/ Washington Fiscal Metzger Tualatin Beaverton Tualatin County Total Direct Year Direct Rates Water School School Valley Rural Fire Portland Other & Ended Perm Debt Urban District Washington District District Fire&Rescue District Community Taxing Overlapping June 30 Rate Svc Renewal Total Combined County No.23-J No.48-J District No.2 College Agencies Rates 2002 $ 2.51 $ 0.07 - $ 2.58 $ 0.23 $ 2.96 $ 7.04 $ 6.37 $ 1.83 $ 1.31 $ 0.55 $ 0.69 $ 23.56 2003 2.51 0.39 - 2.90 0.23 2.91 7.90 6.56 1.82 1.12 0.49 0.63 24.56 2004 2.51 0.17 - 2.68 0.22 2.90 7.88 8.01 1.83 1.12 0.51 0.62 25.77 2005 2.51 0.19 - 2.70 0.13 2.87 7.79 6.60 1.83 1.12 0.51 0.62 24.16 2006 2.51 0.21 - 2.72 - 2.84 7.85 7.98 1.82 1.12 0.50 0.63 25.45 2007 2.51 0.22 - 2.73 - 2.45 7.67 6.29 1.82 1.12 0.49 0.60 23.17 2008 2.51 0.23 0.01 2.75 - 2.44 7.59 6.74 1.56 1.12 0.28 0.61 23.09 m 2009 2.51 0.18 0.01 2.70 - 2.39 7.52 6.56 1.54 1.12 0.50 0.70 23.04 2010 2.51 0.21 0.06 2.78 - 2.98 7.65 6.88 1.89 1.69 0.63 0.75 25.26 2011 2.51 0.21 0.07 2.79 2.98 7.37 6.78 1.88 1.69 0.64 0.81 24.95 Taxes levied may be composed of three types of levies:(1)a base operating levy,(2)a special operating levy approved by the voters in the district and(3)a debt service levy.Each district with outstanding General Obligation bonded debt is required to levy taxes sufficient with other available funds,to meet principal and interest payments when due. All operating levies were converted to a permanent rate by the passage of measure 50 in 1997. Permanent rates can not be changed. Prior to Measure 50,rates were dependent on both the levy and assessed value. Assessment and tax rolls are prepared and maintained by Washington County for all taxing districts with territory in the County.The County collects all taxes against property in the County(except assessments for improvements charged to benefited property)and distributes taxes collected at least monthly.No charges are made to the taxing districts for these services. NOTE:-Not all taxing districts are charged on each parcel of property,actual rates on tax bills are a combination of the above depending upon the location of the parcel and the school district and sewer and water district boundaries.Total overlapping tax rates for property in Tigard in 2011 ranged from$13.84/$1,000 to$16.40/$1,000. Source:Washington County Department of Assessment and Taxation. CITY OF TIGARD,OREGON PRINCIPAL PROPERTY TAXPAYERS For current and nine years ago 2011 2002 Percentage Percentage Taxable of Total City Taxable of Total City Assessed Assessed Assessed Assessed Taxpayer Value Rank Value Value Rank Value Pacific Realty Associates 184,436,213 1 3.67% 132,897,390 1 3.83% PPR Washington Square LLC 122,805,991 2 2.44% 52,227,210 4 1.50% Lincoln Center LLC 81,818,120 3 1.63% 66,341,620 2 1.91% Frontier Communications 58,229,000 4 1.16% 54,931,404 3 1.58% Walton CWOR Park LLC 38,203,140 5 0.76% - - Portland General Electric 32,348,717 6 0.64% 19,831,446 8 0.57% Comcast Corporation 28,124,200 7 0.56% - - Northwest Natural Gas 26,811,900 8 0.53% - - Constance Robinson(Trust) 24,405,830 9 0.49% - - Macy's Department Stores Inc 22,553,550 10 0.45% - - Calwest Industrial Holdings,LLC 21,124,330 5 0.61% AT&T Communications Inc 20,991,700 6 0.60% Sprint Spectrum 20,043,600 7 0.58% Archstone Communities Trust 17,997,260 9 0.52% Portland Hotel Associates(Embassy Suites) 16,782,000 10 0.48% $ 619,736,661 12.32% $423,167,960 12.18% Source: Washington County Assessment&Taxation records. 162 CITY OF TIGARD,OREGON PROPERTY TAX LEVIES AND COLLECTIONS For the last ten fiscal years Percent Percent Total Tax Delinquent Fiscal Total Percent Delinquent Total Collections Outstanding Taxes Year Ended Tax Current Tax of Levy Tax Tax To Tax Delinquent To Tax June 30 Levy Collections Collections Collections Collections Levy Taxes Levy 2002 $ 8,984,987 $ 8,498,029 94.58% $ 241,336 $ 8,739,365 97.27% $ 373,584 4.16% 2003 10,521,836 9,942,473 94.49% 252,892 10,195,365 96.90% 394,897 3.75% 2004 10,072,155 9,519,258 94.51% 249,358 9,768,616 96.99% 388,113 3.85% 2005 10,568,724 10,032,595 94.93% 293,729 10,326,324 97.71% 330,296 3.13% 2006 11,115,136 10,571,115 95.11% 252,844 10,823,959 97.38% 310,629 2.79% 2007 11,871,043 11,514,034 96.99% 210,217 11,724,251 98.76% 346,648 2.92% 2008 12,515,279 11,895,526 95.05% 121,148 12,016,674 96.02% 425,546 3.40% 2009 12,732,804 12,005,730 94.29% 142,047 12,147,777 95.41% 531,172 4.17% 2010 13,371,853 12,625,421 94.42% 329,304 12,954,725 96.88% 572,298 4.28% 2011 13,656,156 12,928,269 94.67% 379,537 13,307,806 97.45% 555,725 4.07% Taxes are levied as of July 1 each year and are payable in three installments,without interest,on November 15,February 15,and May 15. Interest is charged at the rate of 1%per month on delinquent taxes. Tax liens are foreclosed after three year's delinquencies. Taxpayers receive a discount of 3%for payment in full by November 15 and 2%for payment of two thirds of the total taxes due. City Property Taxes Levied 16,000,000 14,000,000 12,000,000 ■ ■ ■ 10,000,000 r. ■ ■ ■ ■ ■ ■ • ■ 8,000,000 I ■ ■ ■ ■ ■ ■ ■ • ■ 6,000,000 I ■ ■ ■ ■ ■ ■ ■ • ■ 4,000,000 , ■ ■ ■ ■ ■ ■ ■ • ■ 2,000,000 , ■ ■ ■ ■ ■ ■ ■ ■ ■ 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 163 CITY OF TIGARD, OREGON SPECIAL ASSESSMENT COLLECTIONS For the last ten fiscal years Fiscal Year Current Ratio of Total Ended Assessments Assessments Collections Outstanding June 30 Due(1) Collected(2) to Amount Due Assessments 2002 240,894 343,642 142.65% 4,621,388 2003 185,975 542,816 291.88% 4,150,052 2004 637,900 557,911 87.46% 3,471,643 2005 598,804 373,141 62.31% 3,074,031 2006 821,321 1,421,765 173.11% 1,639,875 2007 937,916 163,379 17.42% 1,461,838 2008 116,194 120,678 103.86% 1,266,871 2009 23,100 87,208 377.52% 1,178,745 2010 74,400 284,202 381.99% 968,943 2011 179,200 40,164 22.41% 854,377 (1) This amount is equal to the matured principal on Bancroft improvement bonds. (2)Represents collections of current assessments for payment of Bancroft improvement bonds as well as assessment collections on projects for which such bonds have not been issued. Source: City assessment records 164 CITY OF TIGARD, OREGON RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR LONG-TERM DEBT TO TOTAL GENERAL GOVERNMENTAL EXPENDITURES For the last ten fiscal years Total Percent of Debt Fiscal Year Total General Service to Ended Debt Governmental Total General June 30 Principal Interest Service Expenditures Expenditures 2002 4,195,966 325,036 4,521,002 20,095,362 22.50% 2003 2,351,917 254,833 2,606,750 20,455,687 12.74% 2004 3,358,982 929,462 4,288,444 34,524,413 12.42% 2005 1,285,275 748,817 2,034,092 27,714,574 7.34% 2006 1,526,286 697,305 2,223,591 27,500,234 8.09% 2007 1,666,571 630,916 2,297,487 29,656,027 7.75% 2008 922,907 454,403 1,377,310 29,844,108 4.62% 2009 794,853 530,403 1,325,256 35,833,344 3.70% 2010 875,513 557,061 1,432,574 38,815,099 3.69% 2011 2,590,456 67,294 2,657,750 60,751,684 4.37% Source: Comprehensive Annual Financial Reports of the City. (1)Includes bond anticipation notes principal and interest. (2)Includes bond anticipation notes interest and certificates of participation principal and interest 165 CITY OF TIGARD,OREGON RATIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE AND NET BONDED DEBT PER CAPITA For the last ten fiscal years Gross General Ratio of Obligation Less Debt Net Bonded Fiscal Year Bonded Service Net Debt to Net Bonded Ended Assessed Debt Out- Monies Bonded Assessed Debt Per June 30 Population Value Standing** Available Debt Value Capita 2002 43,040 3,470,578,863 2,824,243 2,154,758 669,485 0.02% 15.55 2003 44,070 4,804,794,161 15,393,293 2,270,985 13,122,308 0.27% 297.76 2004 44,650 3,754,359,399 16,239,519 1,713,313 14,526,206 0.39% 325.33 2005 45,500 3,908,208,975 15,164,807 1,312,547 13,852,260 0.35% 304.45 2006 46,300 4,087,904,786 11,572,205 1,849,770 9,722,435 0.24% 209.99 2007 46,400 4,344,665,155 11,066,369 1,849,770 9,216,599 0.21% 198.63 2008 46,715 4,572,357,820 10,547,958 296,805 10,251,153 0.22% 219.44 2009 47,460 4,741,943,700 10,011,895 258,769 9,753,126 0.21% 205.50 2010 47,595 4,914,142,310 16,708,100 101,190 16,606,910 0.34% 348.92 2011 48,035 5,028,671,727 25,655,000 175,458 25,479,542 0.51% 530.44 **Excludes bond anticipation notes payable. Sources: City budget documents,Comprehensive Annual Financial Reports of the City and Washington County Department of Assessment and Taxation. 166 CITY OF TIGARD, OREGON COMPUTATION OF DIRECT AND OVERLAPPING GENERAL OBLIGATION DEBT June 30, 2011 Percent Amount Applicable Applicable Net Debt Inside City Inside City Jurisdiction Outstanding of Tigard of Tigard Tigard/Tualatin School District#23-J $ 123,491,239 49.1700% $ 60,720,642 Tri-Met 9,800,000 3.8000% 372,400 Metro 158,020,000 3.7800% 5,973,156 Beaverton School District#48 539,485,000 3.9500% 21,309,658 Portland Community College 199,390,000 4.7000% 9,371,330 Washington County 20,030,000 11.2000% 2,243,360 Tualatin Valley Fire&Rescue District 49,865,000 12.7600% 6,362,774 Sub-Total of Overlapping Debt 1,100,081,239 106,353,320 City of Tigard 25,655,000 100.0000% 25,655,000 Total for Overlapping Debt $ 1,125,736,239 $ 132,008,320 Source: Oregon State Treasury Debt Management Division 167 ORE MARGIN 2 OREGON CITY OF TIGARDOF LEGAL DEBT 2010 PUTATIpN 2009 $ 150,860,]52 2008 $ 147,424,269 COM t ten fiscal years �� For the]as $ 142,258,311 32,300,000 2� '_____.1.--6:------7°8j°° —_ 2 $137,170'35 2� $]30,339,955 10,011895 118,560,]52 2� $162,072,994 $122,637,144 1r16,1__±.9._44,26 1 2� 154,556,716 g 72A 836 .......:_L--(0-----71'95S... 132,246,416 $ 9 289,259 �— $126,622 777 � 21.41% co $138,720,271 $144'143,825 12 060,540 .�— 11.33°l° A 428, �� $11 47■885 $]20 19,526 586 _____16.18.... 012,454 ° 7.04°l° �� 128,068 15� 7.691° Debtln"tt 239 $$ 14� 7.46°1° applicable to limit $124,617, 7,57% Total net debt aPP $138 7.44°f° 9.34°f° Legal debt maxfnn ° 13.55% le to the limit 0.18/° Total net debt applicable e of debt limit 2011 $5,028,611,727/2 percentage June 30, asap Calculation at J Leggy Debt Margin (0 True cash vale(2010-2011) axket value) 33,324,530 realm $ X4,530 Debt lit(3%of total property 1,0, 32 300,000 applicable to limb $$ 11� Debt t su debt improvement bonds (}toss bonded 21,4]°/0 Legal deb debt-Bancroft imp e indebtedness Debt subject m Marion able fox fumt amount avail debt mat °" limit Legal applicable to the Total net debt app ebt lixtitt as a percentage of d Statutes 223.295 outstanding general obligation debt is limited to Note:Pursuant to Oregon t n Revised of teal market value d Taxation. 3 percent Assessment an Source: Washington County Department of CITY OF TIGARD,OREGON RATIO OF DEBT BY TYPE For the last ten fiscal years Business-Type Governmental Activities Activities (1) Fiscal Year General Long-Term Percentage (2) Ended Obligation Bancroft Note Payable Notes Payable Total Primary of Personal Per June 30 Population Bonded Debt Bonded Debt Debt Debt Government Income Capita 2002 43,040 2,824,243 2,579,243 2,290,248 - 7,693,734 0.74% 178.76 2003 44,070 15,393,293 2,393,293 2,091,727 - 19,878,313 1.91% 451.06 2004 44,650 16,239,519 3,703,071 1,892,200 - 21,834,790 2.09% 483.82 2005 45,500 15,164,807 3,104,267 1,681,637 - 19,950,711 N/A 446.82 2006 46,300 11,572,205 2,282,946 1,465,007 - 15,320,158 N/A 330.10 2007 46,400 11,066,369 1,345,030 1,242,187 - 13,653,586 N/A 294.26 2008 46,715 10,547,958 1,301,230 1,012,986 - 12,862,174 N/A 275.33 2009 47,460 10,011,895 1,278,130 777,296 2,853,868 14,921,189 N/A 314.40 2010 47,595 16,708,100 1,203,730 529,978 2,853,868 21,295,676 N/A 447.44 2011 48,035 32,597,213 1,024,530 270,925 5,953,868 39,846,536 N/A 829.53 (1)See page 154 for personal income data (2)Per capita data is using Tigard's population N/A=Not available Sources: City budget documents,Comprehensive Annual Financial Reports of the City and Washington County Department of Assessment and Taxation. 169 CITY OF TIGARD, OREGON DEMOGRAPHICS STATISTICS For the last ten fiscal years (4) Assessed Total (2) Value Personal Unemployment of Taxable (3) (4) Income Rate Fiscal Year (1) Property School Per Capita (thousands Portland Ended June 30 Population Per Capita Enrollment Income * of dollars) * Metro Area 2002 43,040 $ 80,636 11,785 $ 26,584 $ 1,144,177 7.50% 2003 44,070 82,181 11,686 26,145 1,152,206 8.80% 2004 44,650 83,190 11,831 25,734 1,161,384 6.80% 2005 45,500 87,530 11,653 N/A N/A 6.30% 2006 46,300 88,081 12,134 N/A N/A 6.30% 2007 46,400 93,635 12,100 N/A N/A 4.80% 2008 46,715 97,878 12,451 N/A N/A 5.30% 2009 47,460 99,915 12,685 N/A N/A 9.70% 2010 47,595 103,249 12,913 N/A N/A 8.40% 2011 48,035 104,688 12,688 N/A N/A 9.50% Sources of Information: (1)State of Oregon,Department of Administrative Services (2)U.S.Bureau of Labor Statistics (3)Tigard/Tualatin School District#23-J-City student totals not available (4)Washington State University-Northwest Income Indicators Project * Personal income data for Tigard was not available so data was calculated using the ratio of Tigard's population to Washington County's total population. The ratio was then applied to total personal income for Washington County to arrive at an estimated personal income for the City of Tigard. Population and School Enrollment Trends 55,000 50,000 , - 45,000 A A A.-----4 A 40,000 35,000 30,000 25,000 20,000 15,000 10,000 • • • • • • • 5,000 - 0 ■ I I I I I I I I 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 -1r-Population -0-School Enrollment 170 CITY OF TIGARD, OREGON PRINCIPAL EMPLOYERS For current year and nine years ago 2011 2002 Percentage Percentage of total City of total City Employer Employees Rank employment Employees Rank employment Tigard-Tualatin School District 724 1 2.56% - - Macy's Department Stores Inc 704 2 2.49% - - Nordstrom 579 3 2.05% 502 2 2.18% Oregon Public Employees Retirement 396 4 1.40% 461 3 2.01% Providence Health System 377 5 1.34% - - - HSBC Card Services Inc. 301 6 1.07% - - - Costco Wholesale Corporation 300 7 1.06% - - - City of Tigard 267 8 0.95% - - - University of Phoenix 256 9 0.91% - - - Veris Industries LLC 248 10 0.88% - - - Renaissance Credit Services - - 1,116 1 4.86% Servicemaster Building Maintenance - - 250 4 1.09% Rockwell Collins Flight Dynamics - - 249 5 1.08% 4,152 14.71% 2,578 11.22% Source: City of Tigard Adopted Budget and Tigard Chamber of Commerce. 171 CITY OF TIGARD, OREGON PROPERTY VALUE AND CONSTRUCTION For the last ten fiscal years Commercial Residential Fiscal Year Construction(1) Construction(1) Ended Number of Number of June 30 Permits Value Permits Value 2002 12 $ 21,583,399 387 (2) $ 96,339,584 2003 10 22,289,054 375 (2) 104,951,598 2004 17 59,523,557 375 (2) 99,056,117 2005 11 49,645,891 325 (2) 96,002,190 2006 8 50,744,300 299 (2) 100,965,847 2007 9 50,512,736 231 (2) 67,798,361 2008 6 73,614,404 93 (2) 31,810,734 2009 4 1,944,775 42 (2) 9,324,154 2010 4 2,003,118 123 (2) 27,972,462 2011 5 837,655 113 (2) 28,150,102 (1)From City of Tigard Building Department. Multi-family permits are included in the number of permits issued for residential construction. (2)Residential totals for permits and value include amounts from Urban/Washington County as well as City of Tigard. 172 CITY OF TIGARD,OREGON FULL-TIME EQUIVALENT CITY GOVERNMENT EMPLOYEES BY FUNCTION For the last ten fiscal years Full-time Equivalent Employees as of June 30 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Function/Program Community services Police 75.50 75.00 76.00 77.00 78.00 80.00 93.00 93.00 90.10 90.10 Library 30.70 30.65 28.90 33.20 33.20 34.20 41.90 41.90 38.80 38.80 Public works Administration 6.50 7.00 7.00 7.85 7.60 7.60 8.85 8.85 9.35 9.75 Parks maintenance 9.75 10.25 11.00 10.75 10.75 10.75 9.75 9.75 9.75 9.75 Street maintenance 9.35 9.20 8.50 8.00 7.00 7.00 7.00 7.00 7.00 7.00 Fleet maintenance 3.22 3.10 3.25 3.00 2.50 2.50 2.50 2.50 2.00 2.60 Property management 3.38 3.25 3.25 3.25 3.25 3.25 4.25 4.25 4.25 4.25 Engineering(a) 16.00 16.00 15.50 15.50 15.50 10.50 10.50 10.50 11.80 11.80 Community development Administration 3.00 3.00 3.00 3.00 3.00 2.00 3.00 3.00 2.00 2.00 Building inspection 13.50 13.50 16.30 18.30 18.80 19.80 17.80 6.20 6.24 7.20 Current planning 9.00 9.00 8.20 8.20 8.20 8.20 10.20 10.20 7.56 7.80 Long range planning 5.00 5.00 5.00 5.00 7.00 8.00 7.00 7.00 7.00 7.00 Development Engineering(b) 5.00 5.00 4.00 1.60 - Downtown Redevelopment(c) 1.00 1.00 1.00 1.00 Policy and Administration City management 5.80 5.80 4.00 3.80 3.80 3.80 5.30 5.30 4.50 4.50 Human resources 4.00 4.00 4.00 4.00 4.00 4.00 5.00 5.00 5.00 5.00 Information technology 8.00 8.00 6.00 6.00 7.00 8.00 7.00 7.00 7.00 7.00 Risk management 2.00 2.00 2.00 2.00 2.00 2.00 2.50 2.50 2.30 2.30 Finance administration 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 5.30 3.00 Financial operations 10.80 10.80 10.80 10.80 10.80 10.80 5.50 5.50 4.50 4.50 Utility Billing(d) 6.50 6.50 5.50 5.50 Office services 7.00 7.00 7.30 7.30 7.30 7.30 4.50 4.50 3.05 3.05 Contracts&Purchasing(e) 2.30 City Recorder/Records(f) 3.00 3.00 3.25 3.25 Municipal court 4.00 3.00 3.00 3.00 3.00 3.00 3.25 3.25 3.50 3.75 Sanitary Sewer 6.93 6.95 7.25 7.75 7.25 7.35 5.35 5.35 5.25 5.25 Storm Sewer 6.92 6.95 7.75 8.25 7.25 6.35 7.10 7.10 7.00 7.00 Water 17.95 18.00 17.00 16.25 16.50 17.30 16.30 16.30 13.00 12.00 Total 261.30 260.45 258.00 265.20 266.70 271.70 296.05 283.45 267.60 267.45 Source: City of Tigard Finance Department (a) Engineering was budgeted with Development Services until FY 2009-10. (b) Development Engineering was budgeted with Capital Construction&Transportation as Engineering until FY 2006-07. (c)Downtown Redevelopment was budgeted with Long range planning until FY 2008-09. (d) Utility Billing was budgeted with Financial operations until FY 2007-08. (e) Contracts&Purchasing was budgeted with Finance administration until FY 2010-2011. (f) City Recorder/Records was budgeted with Office services until FY 2008-09. 173 CITY OF TIGARD,OREGON OPERATING INDICATORS BY FUNCTION/PROGRAM For the last nine fiscal years Fiscal Year Functions/Programs 2003 2004 2005 2006 2007 2008 2009 2010 2011 Governmental activities: Community services Police-number of traffic citations issued 6,815 6,815 6,006 6,800 6,979 6,383 6,925 9,101 7,021 Police-number of calls for service 49,333 49,333 53,754 51,062 51,000 51,377 50,115 51,158 49,358 Library-number of items in collection 115,618 115,618 125,570 143,500 156,500 176,210 193,710 216,110 237,110 Library-materials checked out each year 685,000 685,000 728,250 850,000 918,540 1,131,093 1,249,462 1,462,304 1,507,248 Public works Acres of park land maintained 170 170 176 176 180 184 189 189 233 Crack sealing completed annually(linear feet) 98,000 98,000 150,000 151,000 160,000 160,000 160,000 160,000 160,000 Vehicles maintained to industry standard 140 140 144 148 150 153 158 160 149 Community development Number of inspections(Tigard) 14,200 14,200 21,000 19,550 23,000 23,500 7,778 8,700 9,990 Number of permits(all types)in Tigard 3,300 3,300 3,600 3,351 4,500 4,850 2,278 3,025 3,220 Number of development applications 400 400 430 374 507 450 508 370 370 Policy and administration Number of job applications 1,800 1,800 1,900 2,000 2,000 2,300 2,215 1,900 1,000 Laptops and computers to maintain 325 325 445 500 540 435 451 488 491 Insured value of City's real property cm millions) $ 27.9 $ 27.9 $ 38.8 $ 40.8 $ 46.2 $ 73.5 $ 78.2 $ 81.6 $ 81.8 Number of utility bills sent 106,055 106,055 109,854 112,775 113,502 115,574 114,500 116,800 117,300 Average fine amount collected $ 68 $ 68 $ 78 $ 97 $ 90 $ 94 $ 90 $ 90 $ 126 Business-type activities: Sewer Miles of sewer lines cleaned(annual goal) 53.2 53.2 48.5 50.8 51.6 53.4 46.6 40.7 41.0 Miles of sewer lines video inspected(annual goal) 20.7 20.7 26.1 21.8 22.1 23.0 23.2 23.3 23,0 Storm Water Miles of storm sewer lines cleaned 30.2 30.2 13.7 28.5 29.6 43.6 30.2 30.6 31.0 Number of Water Quality facilities 60 60 62 70 73 75 78 72 90 Total number of catch basins cleaned 3,867 3,867 3,915 4,045 4,150 4,915 4,437 4,437 4,368 Water Number of accounts 16,712 16,712 17,022 17,300 17,400 17,870 17,900 17,900 18,000 *Fiscal year 2002-03 was the first year that the new reporting requirements of GASB 34 were implemented at the City of Tigard. Source:City of Tigard Finance Department 174 CITY OF TIGARD,OREGON CAPITAL ASSETS STATISTICS BY FUNCTION For the last nine fiscal years Fiscal Year Functions/Programs 2003 2004 2005 2006 2007 2008 2009 2010 2011 Governmental activities: Community services Police stations 1 1 1 1 1 1 1 1 1 Library buildings 1 1 1 1 1 1 1 1 1 Public works Number of parks 11 13 13 13 13 13 14 14 14 Acres of park and greenspaces 293.5 347.0 347.0 347.0 348.0 348.0 396.0 396.0 435.4 Miles of streets 142.5 150.0 150.0 150.0 150.0 150.0 150.0 150.0 150.0 Community development See Note Policy and administration City-owned building facilities 4 5 5 5 5 5 5 5 5 Business-type activities: Sewer Total miles of sanitary sewer lines 142.0 146.6 148.0 152.8 160.4 160.4 161.0 162.8 164.5 Storm Water Total miles of storm sewer lines 111.0 110.6 113.0 116.6 130.9 131.0 131.0 131.0 131.0 Number of Water Quality facilities 45 60 62 62 77 77 79 79 92 Water Water mains in miles 210 210 220 224 225.1 225.1 225.1 235.0 245.0 Number of reservoirs 13 13 13 13 13 13 13 13 13 Source:City of Tigard Finance Department Note:No capital assets indicators are available for development services functions. *Fiscal year 2002-03 was the first year that the new reporting requirements of GASB 34 were implemented at the City of Tigard. 175 176 AUDIT COMMENTS AND DISCLOSURE REQUIREMENTS 177 178 INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS February 7, 2012 TKIII City Council City of Tigard, Oregon Tigard, Oregon Talbot,Korvola We have audited the financial statements of the governmental activities, the &Warwick,LLP business-type activities, each major fund, and the aggregate remaining fund information of the City of Tigard, Oregon, (the City) as of and for the year ended IS ta June 30, 2011, which collectively comprise the City's basic financial statements, and have issued our report thereon dated February 7, 2012. We conducted our audit in 4800 SW Macadam Ave,Suite 400 accordance with auditing standards generally accepted in the United States of Portland,Oregon 97239-3973 America and the standards applicable to financial audits contained in Government P503.274.2849 Auditing Standards, issued by the Comptroller General of the United States. F 503.274.2853 www.tkw.com INTERNAL CONTROL OVER FINANCIAL REPORTING Management of the City is responsible for establishing and maintaining effective internal control over financial reporting. In planning and performing our audit, we considered the City's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over financial reporting. Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses and therefore, there can be no assurance that all deficiencies, significant deficiencies, or material weaknesses have been identified. However, as described in the accompanying Schedule of Findings and Questioned Costs, we identified certain deficiencies in internal control over financial reporting that we consider to be material weaknesses. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. We consider the deficiencies described in the accompanying Schedule of Findings and Questioned Costs as items 2011-01, 2011- 02 and 2011-03 to be material weaknesses. MCGLADREY ALLIANCE _.. McGIadrE jf 179 The McGladrey Alliance is a premier affiliation of independent accounting and consulting firms The McG!adrey Alliance member firms maintain their name, autonomy and independence and are responsible for their own client fee arrangements delivery of services and maintenance of client relationships INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS (Continued) Page 2 COMPLIANCE AND OTHER MATTERS As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. * * * * * * * * This report is intended solely for the information and use of the City Council, management, others within the City, federal awarding agencies, and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. g , a is Certified Public Accountants 180 INDEPENDENT AUDITOR'S REPORT 10% REQUIRED BY OREGON STATE REGULATIONS 0/ February 7,Februa 2012 , City Council TKIII City of Tigard Tigard, Oregon Talbot,Korvola We have audited the financial statements of the governmental activities, the &Warwick,ova business-type activities, each major fund and the aggregate remaining fund information of the City of Tigard, Oregon (the City), as of and for the year ended d r, June 30, 2011, which collectively comprise the City's basic financial statements and "S t have issued our report thereon dated February 7, 2012. We conducted our audit in 4800 SW Macadam Ave,Suite 400 accordance with auditing standards generally accepted in the United States of Portland,Oregon 97239-3973 America and the standards applicable to financial audits contained in Government P503.274.2849 Auditing Standards, issued by the Comptroller General of the United States. F 503.274.2853 www.tkw.com COMPLIANCE As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grants, including the provisions of Oregon Revised Statutes as specified in Oregon Administrative Rules 162-10-000 through 162-10-320 of the Minimum Standards for Audits of Oregon Municipal Corporations, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. We performed the procedures to the extent we considered necessary to address the required comments and disclosures, which included, but were not limited to the following: • Deposit of public funds with financial institutions (ORS Chapter 295). • Indebtedness limitations, restrictions and repayment. • Budgets legally required (ORS Chapter 294). • Insurance and fidelity bonds in force or required by law. • Programs funded from outside sources. • Highway revenues used for public highways, roads, and streets. • Authorized investment of surplus funds (ORS Chapter 294). • Public contracts and purchasing (ORS Chapters 279A, 279B, 279C). C LADREY ALLIANCE ■rr. McGladrey 181 The McGladrey Alliance is a premier affiliation of independent accounting and consulting firms. The McGladrey Alliance member firms maintain their name, autonomy and independence and are responsible for their own client fee arrangements,delivery of services and maintenance of client relationships. INDEPENDENT AUDITOR'S REPORT REQUIRED BY OREGON STATE REGULATIONS (Continued) Page 2 COMPLIANCE (Continued) In connection with our testing, nothing came to our attention that caused us to believe the City was not in substantial compliance with certain provisions of laws, regulations, contracts, and grants, including the provisions of Oregon Revised Statutes as specified in Oregon Administrative Rules 162-10-000 through 162-10-320 of the Minimum Standards for Audits of Oregon Municipal Corporations. OAR 162-10-230 INTERNAL CONTROL In planning and performing our audit, we considered the City's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over financial reporting. Our report on internal control over financial reporting and on compliance and other matters based on an audit of financial statements in accordance with Government Auditing Standards, date February 7, 2012, is presented in this report as listed in the Table of Contents. * * * * * * * This report is intended solely for the information and use of the City Council, management, Oregon Secretary of State Audits Division, others within the City, federal awarding agencies, and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. L,v.:342._ Certified Public Acc untants 182 AIS -949 7 • Business Meeting Meeting Date: 06/26/2012 Length (in minutes): 10 Minutes Agenda Title: Resolution Establishing an Audit Committee Prepared For: Debbie Smith -Wagar Submitted By: Toby LaFrance, Financial and Information Services Item Type: Resolution Meeting Type: Council Business Meeting - Main Public Hearing - Legislative Information ISSUE Shall the City of Tigard establish an Audit Committee? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends passing the resolution to establish an Audit Committee KEY FACTS AND INFORMATION SUMMARY Establishing an Audit Committee is considered a best practice and provides a body that the Auditor can report to that is independent of management and Council. The Audit Committee will meet at least twice a year. Their responsibilities will be: 1. Appointment, compensation, retention and oversight of any independent accountants engaged for the purpose of preparing and issuing an independent audit report or performing other independent audit, review or attest services. This will be performed in accordance with Tigard's Purchasing and Contracting Rules and with assistance from staff. 2. Meet a minimum of two times with representatives of the CPA firm appointed to perform the annual audit of the city's annual fmancial report. One meeting will occur prior to the start of field work and a second meeting will occur at the close of field work for the annual financial statement audit. a. The first meeting will be to outline the auditor's plan for the upcoming audit regarding the scope and areas of emphasis for the upcoming audit and to determine if audit committee members have any areas they would like addressed. b. The second meeting will address any issues discovered during the audit. 3. The committee shall make an annual report to the council concerning its activities of the prior year. 4. The audit committee is the primary committee "charged with governance" as defined in the Statements on Auditing Standards promulgated by the American Institute of Certified Public Accountants and the Government Auditing Standards issued by the Comptroller General of the United States. The Committee will be composed of three individuals: 1. One Councilor or Mayor to serve in two year terms, not to exceed two consecutive terms; 2. One or two current or prior Budget Committee members to serve in staggered three year terms, not to exceed two consecutive terms; and 3. If only one Budget Committee member is chosen, then the third member will be a citizen at large. 4. For the citizen members, preference will be given to licensed Certified Public Accountants. For further information on Audit Committees, an article that was published in the League of Oregon Cities January 2011 Newsletter is attached to this AIS. OTHER ALTERNATIVES Do not establish an Audit Committee. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS 2. Financial Sustainability DATES OF PREVIOUS COUNCIL CONSIDERATION Formation of the Audit Committee was discussed in the Workshop with the Budget Committee on September 20, 2011. Attachments Resolution Establishing Audit Committee LOC Article on Audit Committees LOCAL FOCUS i. 1 II 11 Ww A Publication of the League of Oregon Cities LEAGUE of Oregon CITIES JANUARY 201 1 2011 Legislative „ _,_ B .„._ ...,, Session ..„...,, . - ' . ' . ,. IN THIS ISSUE �. LOCAL ISSUES: � - -_ LCDC Approves TPR a ii LOCAL DECISION ' Review Roles of the City • a ' Councilor t,....„..„, . „. 1 An Open Letter ;tiuedcittes:i for '' to St ate Leaders :::1;01.fifeciBaaissics ate. A j ,.„, i ! , 4, � ' PEHPC Offers Recommendations t 7 : > :fit �g '4. \ ',.::::::-5-.. [•1 a 4 V7 i "Getting it done for Oregon's cities!" ., AUDITS: What City Elected Officials Should Know By Richard Seals, CPA CMA CFM ti • I t happened at the city of West Linn in the early 2000s; on a timely basis. In addition, independent auditors are ex- and it can happen at your city. Audits stopped occurring, perienced and knowledgeable, not only about auditing and the auditors disengaged, and the finance director com- municipalities, but about financial disclosure and financial menced a monthly embezzlement scheme lasting five years. operational processes. Auditors are also hired directly by It wasn't until a new city manager reengaged the auditing the audit committee and /or council (or board) and there - process in 2006 that this embezzlement scheme was discov- fore, unbiased and frank communications surrounding ered. It wasn't until 2010, once the audits were all caught financial managers occur. back up, that the city's credit ratings were restored and necessary bond refundings were completed. What should Know How an Audit Committee Can Help the elected officials have been aware of? What should they have done? What would you have done? Elected officials are voted into public office by a majority of voters. These voters expect their officials to represent their In the State of Oregon, annual audits are due to the Audits interests, and generally, officials are not voted into office Division of the Secretary of State's Office by December 31. because of their financial expertise. Furthermore, local gov- Audit responsibility starts with the city's finance director emment council (or board) meetings are not conducive to then trickles down to the city manager, then to the audit lengthy discussion and explanation, two necessary features committee, and finally rests with elected officials. Annual for proper oversight of a thorough audit process. This is audits exist for the purpose of financial accountability. The where a separate audit committee can really serve elected lack of audits or a poor auditing process are accountability officials well. This committee provides the necessary focus failures for which everyone is responsible. on the internal control issues and provides the oversight that elected officials may not have the ability or resources Know What an Audit is...and What it is Not to perform. They ask the hard financial questions of the There are all types of audits, but the bare minimum independent auditors and keep the finance management required by the State of Oregon, the financial audit, is one in check. that is based on the review and testing of the city - prepared An audit committee should be formally established by the financial statements and notes to the financial state- elected officials, have a direct communication line with the ments with the express purpose of providing users, such auditors and the full council, and should operate without as citizens, bond holders, banks and credit agencies, with any direct interference from city staff. Certainly, the city assurance that the financial statements are free from mate- manager and finance director provides committee support rial misstatement. Information is material if its omission and coordination, but the role of the audit committee is to or misstatement could influence the economic decision of provide overall audit oversight. users. That's it. An audit does not guarantee that there are Best practice suggests that an audit committee for local no financial problems, challenges, internal control weak- governments consist of three elected officials. The audit nesses, fraud, policy breaches, performance issues, efficiency committee is not a citizen committee, like the citizens' bud - matters or improvements to processes that need to occur get committee, but instead is an extension of the council to ensure good stewardship of taxpayer monies. In other (or board), where overall audit responsibility remains with words, an audit will not prove that fraud is not present or the elected officials. However, much may also be said for embezzlement schemes are not occurring; however, as the including one citizen member who is willing to serve their city of West Linn learned the hard way, when the auditors city in this capacity who possesses municipal accounting are disengaged, embezzlers can play. and auditing expertise. Know Why Audits are Important Know that the Audit is a Process, not Just a Not only are financial audits required to be in compli- Document ance with the state, but financial audits offer a system of necessary checks and balances. Audits help to ensure that If an audit is simply a document received once a year and material misstatements (or material frauds) are identified filed on a bookshelf, then its numerous advantages are not (continued on next page) 18 I JANUARY 2011 WWW.ORCITIES.ORG • being realized. The audit should be a year -long process with active tasks and goals of an engaged audit committee who embraces the concept of continuous improvement while searching to improve all financial processes. Every finance department has some weaknesses which can be improved u l l l V I One upon. The audit committee, with the help of the auditors, serves the public as the committee consistently looking for areas of improvement. and Then Some Every audit season should start off with a "kick -off" meeting (around April) with the auditors, end with a "wrap -up" meeting (around December), and have as many meetings in Our clients hove mode us the number one bond counsel firm between as there are active issues. Monthly informational in Oregon for the sixth year running.' For decodes, our public updates should be circulated by the finance director to keep the committee engaged throughout the process. finance lawyers have helped build communities by acting as Any finance director that is not keeping their audit bond counsel on public improvement projects. We recognize committee active and engaged is not doing justice for the importance of having locol counsel that understands the their organization. nuances of local law and custom, as well os federal tax and securities lows. Know Your Responsibility to the Community Elected officials are responsible for financial stewardship of To find out how our global low firm con help your local the community's tax monies. As Harry S. Truman so elo- government succeed, visit www.klgotes.com or toll quently stated, "the buck stops here." If your city does not 503.228.3200 and ask for one of our public finance lawyers. already have an audit committee, then set one up through a formal motion by the governing body (i.e., resolution, ordinance or charter amendment) and instruct your city manager and finance director to coordinate it and ensure that it stays active and engaged. If your city does not have elected officials with financial expertise, then consider invit- Jennifer Cordova Harvey Rogers ing a local citizen with CPA/municipal accounting expertise to serve along with two other council members. Why? Because we are all responsible to ensure the good steward- ship of taxpayer's monies. Summary ry Carol McCoog Ann Sherman Audits will not detect all embezzlement schemes, they will not find all fraud, they will not prevent an otherwise cor- rupt finance director's travel plans, but they help in rooting „ ipt,; 1 out the bad apples of public service. Audits will not detect everything because they are not designed to. They are designed solely to provide users assurance that the city- Mac McCullough Gulgun Ugur Mersereou prepared financial statements can be relied upon. Does your city have an active and engaged audit com- K& /� mittee? Are the internal controls understood and docu- K& L 1 GAT E S mented? Do you know if your finance director has access to prepare and approve journal entries which adjust general ledger account balances? Do you know what happens to 1900 LAWYERS ON THREE CONTINENTS your voided check stock? Are you aware of the internal www.klgates.com control weaknesses in your financial operations? Do you know? • Editor's Note: Mr. Seals is the finance director for the city of West Linn and serves as a citizen member on Clackamas .TM«^pso° Hnancni K8t 61.es (Li County's Audit Committee. Previously, he was the finance director for the city of Lake Oswego. JANUARY 2011 LOCAL FOCUS I 19 SUED, ENTAL PACKET FOR ,,?6 ,)(3/„z 4 June 2012 (DA OF MEETING) Craig Dirksen Letter of Resignation Dear Tigard Citizens, Council, & Staff It is with decidedly mixed feelings, including no small amount of trepidation, that I hereby tender my resignation as Mayor of Tigard, effective December 31St, 2012. As you know, this last May 8t I received over 50% of the vote for the office of Metro Councilor for District 3, which includes the City of Tigard as well as much of the City of Beaverton, plus the Cities of Tualatin, Sherwood, Wilsonville, King City, and Durham, and the surrounding unincorporated lands inside the Urban Growth Boundary (UGB). Therefore, I will be taking that seat on or around January 1S 2013, at the conclusion of the term of the current Metro Councilor for the District, Carl Hosticka. Since State law and the Tigard City Charter precludes holding two elected offices concurrently, my acceptance of the Metro Council seat next year demands my prior resignation from my current term as Mayor, which is not due to end until December 2014. Given the opportunity, my preference would almost certainly be to remain as Mayor for as long as the good residents of Tigard would see fit to re -elect me. However, the City Charter also stipulates the limits to the terms a Mayor is allowed to fill. This limitation would prevent me from running for re- election at the end of my current term. Serving as the Mayor of Tigard has been the most fulfilling and rewarding experience of my life. Being a Mayor is a special position in any case, but having the privilege of being the Mayor of a wonderful city like Tigard has only added to the felicity. I can only hope that my future as a Metro Councilor can be half as gratifying. However, I leave with a sense of accomplishment as I look back at what we have achieved during my time in office: A new library, the successful creation of the Downtown Improvement Plan and the Urban Renewal District to help make it a reality, securing stable funding for street maintenance and improvements, and most of all the expansion of our parks and open space inventory from just 285 acres to over 500 acres, with more still to come as we continue to utilize the remainder of our park bond. Our parks are truly a treasure beyond value that will continue to bless the citizens of Tigard for all future time. Though I'm leaving the Council, I'm not leaving Tigard. Jackie and I have lived here for 35 years and this is our home. Our sons Chris and Eric live here with their families as well. As your Metro councilor, I look forward to many more years of collaboration as we work together to meet the challenges of the future. Best ;"-s -fig Dirksen