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ATC Associates - 0587-1 r CITY OF TIGARD, OREGON AGREEMENT FOR SERVICES RELATED TO 87TH/HALL BLVD. SANITARY SEWER REIMBURSEMENT DISTRICT NO.37 FILE No.0587 THIS AGREEMENT made and entered into this 5th of July, 2006 by and between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called City, and ATC Associates, Inc., hereinafter called Consultant. RECITALS WHEREAS, Consultant has submitted a bid or proposal to City to provide specific services; and WHEREAS, Consultant is in the business of providing specific services and is aware of the purposes for which City requires the services; and WHEREAS, City and Consultant wish to enter into a contract under which City shall purchase the services described in Consultant's bid or proposal; THEREFORE, The parties agree as follows: 1. SERVICES TO BE PROVIDED Consultant agrees to provide services related to 87th Court/Hall Boulevard Sanitary Sewer Reimbursement District No. 37 as detailed in Exhibit A — Scope of Services and by this reference made a part hereof. 2. EFFECTIVE DATE AND DURATION Consultant shall initiate services upon receipt of City's notice to proceed, together with an executed copy of this Agreement. This Agreement shall become effective upon the date of execution and shall expire, unless otherwise terminated or extended, on August 31, 2006. All services shall be completed prior to the expiration of this Agreement. 3. COMPENSATION City agrees to pay Consultant an amount not exceeding eight thousand one hundred ten and 00/100 dollars ($8,110) for performance of those services described herein, which payment shall be based upon the following applicable terms: A. Payment will be made in installments based on Consultant's invoice, subject to the approval by the City, and not more frequently than monthly. Payment shall be made only for work actually completed as of the date of invoice. B. Payment by City shall release City from any further obligation for payment to Consultant, for services performed or expenses incurred as of the date of the invoice. Payment shall not be considered acceptance or approval of any work or waiver of any defects therein. C. Consultant shall make payments promptly, as due, to all persons supplying labor or materials for the prosecution of this work. D. Consultant shall not permit any lien or claim to be filed or prosecuted against the City on any account of any labor or material furnished. E. Consultant shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. F. If Consultant fails, neglects or refuses to make prompt payment of any claim for labor or services furnished to Consultant or a subConsultant by any person as such claim becomes General Services Agreement—ATC Associates,Inc. 87'h Ave/Hall Blvd.Sanitary Sewer Reimbursement District No.37 Page 1 of 6 1 due, City may pay such claim and charge the amount of the payment against funds due or to become due the Consultant. The payment of the claim in this manner shall not relieve Consultant or their surety from obligation with respect to any unpaid claims. G. Consultant shall pay employees at least time and a half pay for all overtime worked in excess of 40 hours in any one work week except for individuals under the contract who are excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime. H. Consultant shall promptly, as due, make payment to any person, co-partnership, association or corporation, furnishing medical, surgical, hospital care or other needed care and attention incident to sickness or injury to the employees of Consultant or all sums which Consultant agrees to pay for such services and all moneys and sums which Consultant collected or deducted from the wages of employees pursuant to any law, contract or agreement for the purpose of providing or paying for such service. I. The City certifies that sufficient funds are available and authorized for expenditure to finance costs of this contract. 5. ASSIGNMENTIDELEGATION Neither party shall assign or transfer any interest in or duty under this Agreement without the written consent of the other and any attempted assignment or transfer without the written consent of the other party shall be invalid. 6. SUBMITTING BILLS AND MAKING PAYMENTS All notices and bills shall be made in writing and may be given by personal delivery, mail or fax. Payments may be made by personal delivery, mail, or electronic transfer. The following addresses shall be used to transmit notices,bills,payments, and other information: Contract Manager for City Contract Manager for Consultant City of Tigard Company:ATC Associates,Inc. Attn: Marco Cabanillas,P.E.;Project Engineer Attn:Kelly Kline,R.G. 13125 SW Hall Blvd.,Tigard,Oregon 97223 Address: 11825 SW Greenburg Rd Suite 2B 97223 Phone: 503-718-2469 Phone: 503-684-0525 Fax: 503-624-0752 Fax: 503-624-0415 Email Address: marco@tigard-or.gov Email Address: 7. TERMINATION The parties agree that any decision by either party to terminate this Agreement before 31st of August, 2006 shall be accompanied by thirty (30) days written notice to the other party prior to the date termination would take effect. There shall be no penalty for early termination. If City terminates the contract pursuant to this paragraph, it shall pay Consultant for services rendered prorated to the date of termination. 8. ACCESS TO RECORDS City shall have access to such books, documents, papers and records of Consultant as are directly pertinent to this Agreement for the purpose of making audit,examination, excerpts and transcripts. 9. FORCE MAJEURE Neither City nor Consultant shall be considered in default because of any delays in completion and responsibilities hereunder due to causes beyond the control and without fault or negligence on the part of the parties so disenabled, including but not restricted to, natural disaster, war, civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight embargo, General Services Agreement—ATC Associates,Inc. 87`h Ave/Hall Blvd.Sanitary Sewer Reimbursement District No.37 Page 2 of 6 1 unusually severe weather or delay of subConsultant or supplies due to such cause; provided that the parties so disenabled shall within ten (10) days from the beginning of such delay, notify the other party in writing of the cause of delay and its probable extent. Such notification shall not be the basis for a claim for additional compensation. Each party shall, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and shall, upon cessation of the cause, diligently pursue performance of its obligation under the Agreement. 10. NON-DISCRIMINATION Consultant agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statues, rules, and regulations. Consultant also shall comply with the Americans with Disabilities Act of 1990, ORS 659.425, and all regulations and administrative rules established pursuant to those laws. 11. INDEMNITY/HOLD HARMLESS Consultant shall defend, indemnify and hold harmless City, City's officers, employees, agents and representatives from and against all liability, claims, demands,judgments, penalties, and causes of action of any kind or character, or other costs or expenses incidental to the investigation and defense thereof, of whatever nature, resulting from or arising out of the activities of the Consultant or its subConsultants, agents, or employees under this contract, except, however, that the foregoing shall not apply to liability that arises out of City's negligence. 12. INSURANCE Consultant shall maintain insurance acceptable to City in full force and effect throughout the term of this contract. Such insurance shall cover all risks arising directly or indirectly out of Consultant's activities or work hereunder. The policy or policies of insurance maintained by the Consultant shall provide at least the following limits and coverages: A. Commercial General Liability Insurance Consultant shall obtain, at Consultant's expense, and keep in effect during the term of this contract, Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an "occurrence" form (1996 ISO or equivalent). This coverage shall include Contractual Liability insurance for the indemnity provided under this contract. The following insurance will be carried: Coverage Limit General Aggregate 1,000,000 Products-Completed Operations Aggregate 1,000,000 Personal &Advertising Injury 1,000,000 Each Occurrence 1,000,000 Fire Damage (any one fire) 50,000 Medical Expense (any one person) 5,000 B. Business Automobile Liability Insurance If Consultant will be delivering any goods or services which require the use of a vehicle, Consultant shall provide City a certificate indicating that Consultant has business automobile liability coverage for all owned, hired, and non-owned vehicles. The Combined Single Limit per occurrence shall not be less than $1,000,000. Said insurance shall name City as an additional insured and shall require written notice to City thirty (30) days in advance of General Services Agreement—ATC Associates,Inc. 87`h Ave/Hall Blvd. Sanitary Sewer Reimbursement District No.37 Page 3 of 6 cancellation. If Consultant hires a carrier to make delivery, Consultant shall ensure that said carrier complies with this paragraph. C. Workers' Compensation Insurance The Consultant and all employers providing work, labor or materials under this Contract that are either subject employers under the Oregon Workers' Compensation Law and shall comply with ORS 656.017, which requires them to provide workers' compensation coverage that satisfies Oregon law for all their subject workers or employers that are exempt under ORS 656.126. Out-of-state employers must provide Oregon workers' compensation coverage for their workers who work at a single location within Oregon for more than 30 days in a calendar year. Consultants who perform work without the assistance or labor of any employee need not obtain such coverage. This shall include Employer's Liability Insurance with coverage limits of not less than $500,000 each accident. D. Insurance Carrier Rating All coverage provided by the Consultant must be underwritten by an insurance company deemed acceptable by the City. The City reserves the right to reject all or any insurance carrier(s)with an unacceptable financial rating. E. Certificates of Insurance As evidence of the insurance coverage required by the contract, the Consultant shall furnish a Certificate of Insurance to the City. No contract shall be effected until the required certificates have been received and approved by the City. The procuring of such required insurance shall not be construed to limit Consultant's liability hereunder. Notwithstanding said insurance, Consultant shall be obligated for the total amount of any damage, injury, or loss caused by negligence or neglect connected with this contract. 20. ATTORNEY'S FEES In case suit or action is instituted to enforce the provisions of this contract, the parties agree that the losing party shall pay such sum as the court may adjudge reasonable attorney fees and court costs, including witness fees(expert and non-expert), attorney's fees and court costs on appeal. 21. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES Consultant shall comply with all applicable federal, state and local laws, rules and regulations, including, but not limited to, the requirements concerning working hours, overtime, medical care, workers compensation insurance, health care payments, payments to employees and subConsultants and income tax withholding contained in ORS Chapter 279, the provisions of which are hereby made a part of this agreement. 22. CONFLICT BETWEEN TERMS It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument in the proposal of the contract, this instrument shall control and nothing herein shall be considered as an acceptance of the terms of proposal conflicting herewith. 23. SEVERABILITY In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any court of competent jurisdiction, the validity of the remaining terms and provisions shall not be affected to the extent that it did not materially affect the intent of the parties when they entered into the agreement. General Services Agreement—ATC Associates,Inc. 87`h Ave/Hall Blvd.Sanitary Sewer Reimbursement District No.37 Page 4 of 6 24. COMPLETE AGREEMENT _ This Agreement, including the exhibits, is intended both as a final expression of the Agreement ` between the parties and as a complete and exclusive statement of the terms. In the event of an inconsistency between a provision in the main body of the Agreement and a provision in the Exhibit, the provision in the main body of the Agreement shall control. No modification of this Agreement shall be effective unless and until it is made in writing and signed by both parties. No waiver, consent, modification, or change of terms of this Agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent, modification, or change if made, shall be effective only in specific instances and for the specific purpose given. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. Consultant, by the signature of its authorized representative, hereby acknowledges that Consultant has read this Agreement,understands it and agrees to be bound by its terms and conditions. IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized undersigned officer and Consultant has executed this Agreement on the date hereinabove first written. CITY OF TIGARD � r7_4?-61,I/ By: Tom Coffee,Di r of Community Development Date CONSULTANT—ATC Associates,Inc. Pei� L-C-Lokg� vll� 09capKitw% Print N e&Title of Authorized Representative �CQw-k- Sign Name Date General Services Agreement—ATC Associates,Inc. 87`h Ave/Hall Blvd.Sanitary Sewer Reimbursement District No.37 Page 5 of 6 EXHIBIT A SCOPE OF SERVICES Scope of Services shall be as described in the attached proposal from ATC Associates, Inc. dated June 30, 2006,referencing Sanitary Sewer Reimbursement District No. 37 ' b General Services Agreement—ATC Associates,Inc. 87'h Ave/Hall Blvd.Sanitary Sewer Reimbursement District No.37 Page 6 of 6 y5a 87TH COURT Boring location }o _ SANITARY SEWER DISTRICT N0. 37 Boring no. 1 — bore no. 1 ° , BORING LOCATION MAP to a depth of 8 feet. EXHIBIT A Boring no. 2 — bore m , to a depth of 10 feet. N p SCALE: 1 =60 Boring no. 3 — bore a Boring no. 4 — bore to a depth of 13 feet. to a depth of 10 feet. n Boring location I Boring no. 5 — bore z Mm— , to a depth of 10 feet. a � Boring no. 2 location Boring no. 6 — bore �I no. 3 /� to a depth of 12 feet. Boring no. 7 — bore bW _ 87TH COURT G / to a depth of 7 feet. H ® 13960 SW 87TH CTFF Boring location Boring Boring Borin g no. 6 location locationJ i _ location no. 7 Iti ® n 13815 SW HALL BLVD n a. T FF�w1�0. 13855 SM HAL BLVD FF ELEV-1 7 E W s - T T T T T V ® . W V M 7 T --s_7 T T 7 �-T (VkTc 11825 SW Greenburg Road, Suite 2B Tigard,Oregon 97223 www.atc-enviro.com ASSOC IATES INC . 503.684.0525 fax 503.624.0415 June 30,2006 Mr.Marco Cabanillas City of Tigard Engineering Department 13125 SW Hall Boulevard Tigard,Oregon 97223 RE: Proposal for Borings Sanitary Sewer Reimbursement Districts No.37 Tigard,Oregon Proposal No.38060607 Dear Mr.Cabanillas: ATC Associates, Inc. (ATC) is pleased to submit this proposal to perform borings for the City of Tigard Citywide Sewer Extension Program. The information gathered during the boring activities will be used by the City of Tigard to design a sewer extension in District No. 37. This proposal outlines our understanding of the project and presents the proposed scope of services and associated fees. PROPOSED SCOPE OF SERVICES ATC proposes to core pavement and drill a total of seven soil test borings in the locations identified on the site map provided by The City of Tigard. The test borings will be advanced to a maximum depth of 13 feet below grade as specified by the City of Tigard. ATC will perform our fieldwork with as minimum an impact as possible on the sites and residents. The borings will be advanced using hollow stem auger drilling equipment in accordance with current American Society for Testing and Materials (ASTM) methods and specifications. Soil samples will be collected using a two-inch diameter Standard Penetration Test (SPT) sampler. The SPT sampler will be driven 18 inches into undisturbed soil using a 140-pound hammer free-falling a distance of approximately 30 inches. Soil samples will be collected from the SPT sampler at 2.5-foot centers to an approximate depth of 10 feet bgs, and at 5-foot centers thereafter to the boring termination depth. Field personnel will monitor the drilling operations, log the test borings,and record the penetration resistances of the sampler. Test boring depths may be adjusted based on the actual soils encountered. After completion,the test borings will be backfilled with auger cuttings and existing pavements will be patched with cold mix asphalt and compacted. Prior to the start of drilling activities,ATC will arrange for the marking of public utilities. In addition,due to the fact that the proposed boring locations are entirely within City of Tigard right-of-ways, ATC will arrange for traffic control services at each location to ensure public safety. An ATC Geologist will observe the drilling procedures and classify site soils in accordance with ASTM D- 2488. The following geologic and hydrogeologic information will be recorded on soil boring logs: • Thickness of asphalt • Thickness of road sub-base(base rock) • Soil types by depth • Depth that groundwater is encountered during drilling and at completion • Blowcounts for each 6 inches of penetration into undisturbed soil • Soil recovery(inches) DELIVERABLES ATC will prepare boring logs based upon the visual classification of the soil encountered during boring activities. A total of seven boring logs will be submitted to the City of Tigard. FEE ESTIMATE AND COMPENSATION Based on the scope of services described above, ATC estimates our fees for the field exploration and the preparation of boring logs to be $8,110. This estimate is considered a time and materials not-to-exceed amount; therefore, we will contact your office if additional costs become necessary. Our fee breakdown is presented on the attached Fee Estimate and we invoice projects on a monthly basis SCHEDULE ATC expects the coring and drilling to take approximately two days to complete at the site. The boring logs will be provided to the City of Tigard within three weeks of the start date. The start date is dependent upon drill availability. AUTHORIZATION If this proposal is acceptable, please execute the enclosed proposal acceptance sheet and return it to our office at your earliest convenience. This proposal is valid for 60 days from the proposal date unless extended in writing. Any exceptions to this proposal or ATC's Terms and Conditions including special requirements or other required changes should be listed. We appreciate your consideration of us for these services and are looking forward to working as your geotechnical consultant on this project. Please contact us with any questions you may have regarding this proposal. Sincerely, ATC Associates,Inc. Key A. ine,R.G.. Robert Bums Senior Project Manager Senior Project Manager Attachments: Table 1 Project Cost Estimate Client Service Agreement 9 TABLE 1 PROJECT COST ESTIMATE City Wide Sewer Extension Project District No.37 Tigard,Oregon TASK 1 -Soil Boring Activities staff units quantity rate total subtotal Senior Engineer/Geologist hours 2.00 $95 $190 Project Geologist/Engineer hours 20.00 $65 $1,300 expenses Drill Rig Lump Sum 1.00 $4,710 $4,710 Field Truck day 2.00 $75.00 $150 D&H Flagging, day 2.00 $525.00 $1,050 Field Supplies each 1.00 $150 $150. Task Total: $7,550' TASK 2 -Boring Log Preparation staff units quantity rate total subtotal Senior Engineer/Geologist hours 1.00 $95 $95 Project Geologist/Engineer hours 6.00 $65 $390 Admin/ContractMgmt hours 1.00 $45 $45 . expenses Reproduction/Supplies each 1.00 $30.00 $30 Task Total.• $560 PROJECT TOTAL $8190 City of Tigard Cost Proposal District 37 June 06 Borings Page 1 of 1 CITY.OF TIGARD '. CONTRACT SUMMARY FORM HIS MUST ACCOMPANY EACH CONTRACT BEFORE AUTHORIZATION SIGNATURE CAN BE ACQUIRED Tide'of Contract: 87th/Hall Blvd San Sew Reimbursement Dist 37 Contract#: •---OSg7-/ Contractor:ATC Associates,Inc. -- Brief Overview: To perform boring service's for Sanitary Sewer Reimbursement District 9 37 Changes Made To None Boilerplate Contract: Type of Contract: ❑ Purcli'ase_' Neement', ;,`:.~' ".ersonalMService; • _:0`Cstruction ❑ Other Start Date:ASAP ` Erid;.Date`..8/31'',.06''z -` `A Ftp= Kr rd Date: N/A Contract Manager:Vannie N en,P.1✓. Ftension.24G0- °`_: R='. De "artinent:Communi Develo ment Quotes/Bids/Proposals: COMPANY: AMOUNT / SCORE cis -• n ��f'M Y., Department Comments: Diiect.hite,�l6ss."iaii,p$1�0,000�4'z ''lF J; Department Si ature Date: 7- 1 O Purchasing Comments: j Purchasing S e: Date:Cq- I p -Administration: Date: Certificate of Insurance Received? v1 ❑Ves ❑ No Ll Self-Insured (Form Received Business Tax Current? ❑Yes ❑ No Contractor License Current? ❑Yes ❑ No Federal TIN/1099#: - 9 Bonds Required: ❑Yes ❑ No Accounting String: Fund Division Account Total 500 6200 751001 $8,110.00