City Council Packet - 05/08/2012 TIGARD
City of Tigard
TIGARD CITY COUNCIL
BUSINESS MEETING
May 8, 2012
COUNCIL MEETING WILL BE TELEVISED
I:IDesign & Communications\Donna\City Councillccpktl
13125 SW Hall Blvd. • Tigard, Oregon 97223 • 503.639.4171
TTY Relay: 503.684.2772 • www.tigard- or.gov
•
. City of Tigard
al Tigard Business Meeting - Agenda
TIGARD
TIGARD CITY COUNCIL AND LOCAL CONTRACT REVIEW BOARD
MEETING DATE AND TIME: May 8, 2012 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting
MEETING LOCATION: City of Tigard - Town Hall - 13125 SW Hall Blvd., Tigard, OR 97223
6:30 PM
• STUDY SESSION
A. Discuss Process for a Potential Vacancy in the Office of Mayor
B. Administrative Items
• Council Calendar
• May 14, 2012 - Budget Committee Meeting - Public Works Auditorium, 6:30 p.m.
• May 15 2012 - City Council - Town Hall - Workshop Meeting - 6:30 p.m.
• May 22, 2012 - Joint Meeting with Lake Oswego at Lake Oswego, 380 A Avenue; 5:30
p.m. dinner, 6:30 p.m. Joint Meeting
• May 24, 2012 - Clean Water Services Tour of Durham Plant - 6 -8 p.m.
• June 12, 2012 - City Council - Town Hall - Study Session/Business Meeting - 6:30/7:30
p.m.
• June 19, 2012 - City Council - Town Hall - Workshop Meeting - 6:30 p.m.
• June 24, 2012 - City Council - Town Hall - Study Session/Business Meeting - 6:30/7:30
p.m.
• EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session
is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All
discussions are confidential and those present may disclose nothing from the Session. Representatives of the
news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not
disclose any information discussed. No Executive Session may be held for the purpose of taking any final
action or making any final decision. Executive Sessions are closed to the public.
7:30 PM
1. BUSINESS MEETING - MAY 8, 2012
A. Call to Order
B. Roll Call
C. Pledge of Allegiance
D. Council Communications & Liaison Reports
E. Call to Council and Staff for Non - Agenda Items
2. CITIZEN COMMUNICATION (Two Minutes or Less, Please)
7:35 p.m. - time is estimated
A. Follow -up to Previous Citizen Communication
B. Tigard High School Student Envoy Courtney Bither
1. Consider a Resolution Acknowledging and Commending Courtney Bither for Her Service as Tigard
High School Student Envoy to the City of Tigard.
RESOLUTION NO. 12 -16 - A RESOLUTION ACKNOWLEDGING AND COMMENDING
COURTNEY BITHER FOR HER SERVICE AS THE TIGARD HIGH SCHOOL ENVOY TO THE
CITY OF TIGARD
C. Tigard Area Chamber of Commerce - Chief Executive Officer Debi Mollahan
D. Citizen Communication — Sign Up Sheet
3. AWARD 2012 "IF I WERE MAYOR" CONTEST WINNER
4. PROCLAMATIONS
A. PROCLAIM MAY 6 -12, 2012, AS NATIONAL DRINKING WATER WEEK
B. PROCLAIM MAY 6 -12, 2012, AS BE KIND TO ANIMALS WEEK
C. PROCLAIM MAY 20 -26, 2012, AS EMERGENCY MEDICAL SERVICES (EMS) WEEK
s
5. CONSENT AGENDA: (Tigard City Council and Local Contract Review Board) These items are
considered routine and may be enacted in one motion without separate discussion. Anyone may
request that an item be removed by motion for discussion and separate action. Motion to:
8 :05 p.m. - time is estimated
A. Approve City Council Meeting Minutes for:
• March 20, 2012
• March 27, 2012
• April 17, 2012
B. Receive and File:
1. Council Calendar
2. Tentative Agenda
C. Local Contract Review Board:
1. Authorize an Intergovernmental Agreement with Washington County Regarding the Relocation of
Water Infrastructure Along Bull Mountain and Roshak Roads
• Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the
Consent Agenda for separate discussion will be considered immediately after the Council /City Center
Development Agency has voted on those items which do not need discussion.
6. COUNCIL LIAISON REPORTS
7. NON AGENDA ITEMS
8. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive
Session is called to order, the appropriate ORS citation will be announced identifying the applicable
statute. All discussions are confidential and those present may disclose nothing from the Session.
Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS
192.660(4), but must not disclose any information discussed. No Executive Session may be held for
the purpose of taking any final action or making any final decision. Executive Sessions are closed to
the public.
9. ADJOURNMENT
8:15 p.m. - time is estimated
AIS -902 A
•
Business Meeting
Meeting Date: 05/08/2012
Length (in minutes): 20 Minutes
Agenda Title: Discuss Process for a Potential Vacancy in the Office of Mayor
Submitted By: Cathy Wheatley, Administrative
Services
Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Meeting - Main
Information
ISSUE
Discuss preferences for filling anticipated vacancy of mayor position as of December 31, 2012.
STAFF RECOMMENDATION / ACTION REQUEST
Decide how to proceed with anticipated vacancy of mayor position as of December 31, 2012.
KEY FACTS AND INFORMATION SUMMARY
Mayor Dirksen's current term of office expires December 31, 2014. He is running unopposed in the May 15
Primary Election for the office of Metro Council, District 3. If he receives more than 50 percent of the votes cast
than any other potential write -in candidate, there will be no election in November for this position. He would be
duly elected in May to serve on the Metro Council beginning January 2013. Mayor Dirksen advised the council
that he will tender his non - revocable resignation as Tigard Mayor once he receives certified results confirming his
election to the Metro Council. His resignation would be effective December 31, 2012, thereby creating a vacancy
for the Tigard Mayor's position with two years remaining on the term.
At its March 20, 2012, meeting, the Council held a preliminary discussion on options available should such a
vacancy in the mayor's office occur.
Options include:
• Council may appoint an individual to fill the vacancy for all or part of the remaining unexpired term.
(January 1, 2013 - December 14, 2014)
• Under this scenario an example would be for the council to appoint an individual to serve as mayor pro
tem. The appointed mayor pro tem could be a member of the council, which would create a vacancy in
a council position. Then the council would need to determine how it would address the council
vacancy; i.e., appointment, election, not fill (work as a four - member council), or a
combination (appointment, election, leave vacant).
• Council may operate as a four - member council for all or part of the remaining unexpired term (December
31, 2012).
• Council may call for an election to fill a vacancy on the council if the council can schedule and hold an
election at least 12 months before the term expires. Council could hold such an election in September or
November 2012; March, May, September or November 2013. For all but the November 2012 election date,
there would be about a $38,000 cost for the city to hold such an election. There is no cost to the city for
elections held in May or November of even - numbered years.
If the Council chooses to hold an election for a council vacancy in November 2012 (the no -cost election), here are
some additional details:
• The filing deadline for the mayor's position would be August 6, 2012.
• The city will also have two council positions up for election on this date since Councilor Henderson's and
Councilor Wilson's terms expire at the end of 2012. The filing deadline is August 27, 2012, for the council
positions.
Attached is resource information, which the council received at its March 20, 2012 meeting:
• A March 19 memorandum from City Attorney Ramis reviewing the charter procedure for filling council
vacancies.
• A March 19 memorandum from City Recorder Wheatley giving the history of how the council addressed
filling of council vacancies under the current charter provisions.
OTHER ALTERNATIVES
Postpone decision until a later date.
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
N/A
DATES OF PREVIOUS COUNCIL CONSIDERATION
March 20, 2012
Attachments
City Attorney Ramis Memorandum - Charter Procedure for Filling Council Vacancies
City Recorder Wheatley Memorandum - Mayor /Council Vacancies - History
JORDAN RAM I S roc
ATTOOMCY{ AT LAW
Tigard City Council
March 19, 2012
Page 2
2. Take no action
The charter does not mandate the filling of a vacancy. It is possible for the Council President to
serve as Mayor Pro Tem until the end of the unexpired term. Choosing not to fill the position
would be very unusual in these circumstances. Leaving the position vacant might be appropriate
in certain situations when the unexpired term is very short, but with two years remaining the
decision not to appoint would be difficult to justify.
3. Schedule an election
The Council could leave the position vacant until an election could be scheduled to fill the
unexpired term. It is possible for the Mayor to submit a letter of resignation, naming a future
effective date, thus allowing the Council to call for an early election on a date that would
minimize the period of an unfilled vacancy. The Council could also choose to take more time to
resolve the matter and set an election at any later date within the unexpired term.
4. Appoint/Schedule an election
Under this option, the Council could appoint a person to serve as Mayor until an election
could be held to fill the unexpired term. The appointed could be a person who intends to enter the
election race or someone who has announced that they will not be a candidate.
II. Resignation Issues
While the charter does not address the details of a resignation, in the past, the City Council
has developed key principals which the present City Council could choose to apply. The context
for this discussion is the possibility that a current Council member may wish to become a
candidate for Mayor, if an election to fill the vacancy is held.
In order for current Council members to be candidates for the Mayoral position if a term
filling election is called, they must resign from their current office at the time of filing for the
Mayoral position. Such a resignation may not be withdrawn. The letter may provide for a future
effective date. The resignation must provide for termination of the signer's service in the office
not later than the day before service would begin for the office of Mayor.
Damien Hall from the City Attorney's office will be available at the March 20, 2012
Council meeting to address questions related to these matters.
50014 -36799 439057_1 DOCIDRF/3/19/2012
" City of Tigard
T I G ARD Memorandum
To: Honorable Mayor and City Council
From: Cathy Wheatley, City Recorder
Re: Mayor /Council Vacancies - History
Date: March 19, 2012
At the March 20, 2012, meeting you will have an agenda item before you for a "Preliminary
Discussion — Options for Filling a Vacancy on the City Council."
In anticipation of this discussion, City Manager Wine asked me to prepare and share with the
City Council some historical information on how council vacancies have been handled in the
past. Attached is the following information:
• Sections 7 and 8 of the Charter — vacancy process is highlighted in yellow.
• Review of the situations causing a vacancy on the City Council in 2000, 2002, 2003,
and 2007. The current Charter provisions were in effect when these situations
occurred.
Attachments
I: \ adm \cathy \election \election history \memo to council - history - council vacancies.doc
JORDAN RAM I S PC
ATTORNEYS AT LAW
Two Centerpointe Dr 6th Fl Phone: (503) 598 -7070
Lake Oswego OR 97035 Toll Free: (888) 598 -7070
www.jordanramis.com Fax: (503) 598 -7373
LEGAL MEMORANDUM
TO: Tigard City Council, City Manager
FROM: Tim Ramis
DATE: March 19, 2012
CC: Cathy Wheatley and Liz Newton
RE: Charter Procedure for Filling Council Vacancies
File No. 50014 -36799
At the request of the City Manager, I have prepared a brief summary of the options
available to the City Council for filling Council vacancies. This topic is raised by the possible
departure of Mayor Dirksen for a position on Metro for which he is a candidate in the November
election.
I. Filling Mayoral Vacancy
The Language of Tigard's charter is notable for its flexibility. Unlike charters which
mandate elections or set specific timelines for City Council action to fill vacancies, the Tigard
charter gives the Tigard City Council wide latitude to appoint, call for an election or leave the
position vacant.
Mayor Dirksen's term runs through the end of 2014. If the Mayor were to resign in order
to take another elective post beginning January 1, 2013, there would be at least two years
remaining in the term. (The exact amount of time left in the term would depend on the effective
date of the resignation). If such a resignation occurs, a vacancy will be created and the Council
options are as follows:
1. Appoint to fill the unexpired term
By majority vote the Council could appoint a person to fill the unexpired term and serve
as Mayor until January 1, 2014. The appointment could be of a person who is free to run for
election at the end of the unexpired term or the Council could ask a prospective appointee for
assurance that the person would not run for the position at the next election. Compliance with the
assurance cannot be made binding.
50014 -36799 439057 1.DOCIDRF /3/19/1011
Mayor /Council Vacancies (unexpired terms)
Procedures Followed 2000 -2007
Mayor /Council vacancy procedures specified in The City of Tigard Charter, Sections 7 and 8:
Section 7. Mayor and Council.
The elective officers of the City shall be a Mayor and four councilors who
together shall constitute the City Council. At the general election held in 1990, and
every fourth year thereafter, a Mayor shall be elected for a term of four years. No
councilor shall serve the City as councilor for more than eight consecutive years, nor
shall the Mayor serve as Mayor for more than eight consecutive years. In no case
shall any person serve on the City Council for more than twelve consecutive years.
These limitations do not apply to the filling of an unexpired term.
No person who is serving as Mayor or councilor shall become a candidate
for any City office for a term which would be concurrent with the term in office then
held unless that person first submits a written resignation from the then current
office at the time of filing for the other office. A resignation submitted to satisfy this
section shall not be withdrawn. A resignation shall be adequate for purposes of this
section if it provides for the termination of the signer's service in the office not later
than the last day before service would begin in the office for which that person seeks
to become a candidate.
In the event the office of Mayor or councilor becomes vacant before the
normal expiration of its term a special election may be held at the next available date
to fill the office for the unexpired term. Such an election shall only take place if the
Council can schedule and hold a special election at least twelve months before the
term would otherwise expire. If an election is held, it shall be held in accordance
with the election laws of the state of Oregon and City ordinances not inconsistent
with such election laws. The Council may appoint a person to fill a vacancy until an
election can be held. (Res. 93 -63, May 17, 1994 election: Measure 34 -7, May 15,
1990 election: Measure 51, November 4, 1986 election: Measure 51, November 5,
1985 election: Measure 53, November 2, 1982 election: Measure 53, May 18, 1982
election).
Section 8. Councilors.
The councilors holding office at the time of adoption of this amendment
shall hold their offices for the balance of the terms for which they were elected or
appointed and until their successors are elected and qualified. At each general
election after this amendment takes effect, two councilors shall be elected for four -
year terms, with the two candidates receiving the highest number of votes being
elected to office. In the event a vacancy exists on the City Council and a special
election is called to fill the vacancy as described in Section 7 above, the candidate
receiving the highest number of votes in the special election shall be deemed elected
for the remainder of the vacant positions term. (Measure 34 -57, November 5, 1996
election, Res. 96 -54; Measure 53, November 2, 1982 election).
-1-
The current Charter provisions were in effect when the following situations occurred.
2000
Situation — Mayor Jim Nicoll passed away June 30, 2000, creating a vacancy in the position of
Mayor. His term expired December 31, 2002.
Option the council chose:
• Recruit for applicants to serve as Mayor to serve from September 12, 2000, to the March
2001, election.
• Established an interview process and interviewed applicants for the mayoral position.
Selected Jim Griffith who served as the appointed Mayor until March 2001. In March 2001,
Jim Griffith successfully ran to finish the remainder of Jim Nicoli's term (December 31,
2002).
Procedures guided by Charter:
• Allowed to appoint until next available election date.
2002
Situation — Councilor Joyce Patton moved to City of Beaverton in August 2002. Her term was due
to expire December 31, 2002.
Option the council chose:
• Council operated as a four- member council until the end of the year.
• Councilor Sherwood was elected in November to begin the full term for this position in
January 2003.
Procedures guided by Charter:
1. No election can be held if there is less than one year of the unexpired term remaining.
2. Council may (not shall) appoint an individual to fill a vacancy.
-2-
2003
Situation: Mayor Jim Griffith passed away in November 2003.
Option the council chose:
• Council President Craig Dirksen was appointed as Mayor to serve from January 13, 2004
until December 31, 2004. (Resolution No. 04-01)
• Election was held on November 2, 2004, for the election of a Mayor to complete Mayor
Griffith's term of office from January 2005 through December 2006. (Mayor Dirksen was
elected for the remainder of the term.)
• With the appointment of Councilor Dirksen to the office of Mayor for one year (2004), this
left a City Council vacancy. The Council was also without a Council President.
• Council members selected Councilor Nick Wilson to serve as Council President until
December 31, 2004.
• Council held an application and interview process and on February 24, 2004, selected Tom
Woodruff to serve as City Councilor until December 31, 2004. (Councilor Woodruff
subsequently successfully ran for office in November 2004 for the full four -year term,
January 2005 through December 2008.)
Procedures guided by Charter:
1. Appointment made for mayor's position for one year since the Charter gives Council
discretion to appoint or call for an election. Council decided to do both by appointing Craig
Dirksen to serve for one year and calling for an election for the last two years remaining on
the late Mayor Griffith's term of office.
2. With less than one -year remaining on the term Councilor Dirksen vacated to become the
appointed mayor, the City Council had the option of operating as a four- member council or
appointing a City Councilor to complete the unexpired council position. The City Council
chose to appoint Tom Woodruff. Because there was less than one year remaining on the
term vacated by Dirksen, the City Council did not have the option of calling for an election.
2007
Situation — Councilor Sally Harding resigned April 24, 2007, to move to the east coast. Her term
expired December 31, 2008.
Option the Council chose:
• Appointed Nick Wilson to serve until an election could be held in November 2007.
• In November, 2007, Nick Wilson successfully ran to serve until December 31, 2008 (date of
expiration for Harding's term).
Procedures guided by Charter:
1. City Council may appoint a councilor.
2. City Council may call for a councilor candidate election if more than one year remains on the
unexpired term.
-3-
r
Note the council could have chosen from these options:
• The City Council could have appointed a councilor to serve until December 31, 2008, rather
than calling for the election.
• The City Council could have operated as a four- member council from April 2007 to
December 31, 2008.
• The City Council could have operated as a four- member council until the next available
election dates of September 18, 2007 or November 6, 2007.
-4-
Date of: April 30, 2012 SUPPLEMENTAL
PACKET
From: Councilman Marland Henderson FOR
To: Fellow Mayor and Councilors (DATE OF MEETING)
v
Cc: City Manager, City Attorney, City Recorder
Re: Interim - Mayoral Appointment
L%1 - 6k7 OJro c
Dear Mayor and Council Members,
I am writing for your total support in endorsing a resolution that would approve of me for the remaining
term as Tigard's Interim -Mayor for the apparent vacancy of Tigard's City Mayor. This is provided that
the Mayor, Craig Dirksen, accepts the uncontested candidacy position for Portland's METRO Council
position and resigns as Mayor of the City of Tigard as it would be required on or after May 15, 2012.
This nomination will carry several conditional clauses;
a) The position is for the remainder of the term mentioned above and would disqualify my
ability to run for reappointment thereafter as Mayor.
b) After the two years as Interim -Mayor I would be permitted to serve my remaining
second term as City Councilor if elected.
c) Effected immediately I would be allowed to start mirroring Mayor's responsibilities as to
create permanence of service.
I propose that this action is the most responsible because;
• Our 2012 -2013 budget has great challenges and needs senior leadership continuity.
• Our new city manager needs the greatest support possible from our future Mayor.
• Two years will allow an adequate transition time for a new mayor.
For the above referenced reasons and more I encourage you to take a look at this proposal from all
avenues and directions. The circumstances are not as simple as it may appear especially if you are trying
to compare them. Any other choice for resolving this importance appointment will take more time from
all- will be more expensive for all - create more stress for all and for its continuity I'm sure you will agree
that from a standpoint of Experienced Leadership, Best Practices and what was best for Tigard my
appointment will be the right choice to resolve this unfortunate exchange in leadership.
Thank you for your consideration, cooperation and support,
Councilor Henderson, City of Tigar
0/ 3 =ss�{
WOODRUFF WILSON APPOINTED ELECTED ELECTED ELECTED
1 2 3 4 5 6 7 8 9 10
January 13, 2004 1
February 1, 2004 2
March 1, 2004 3
April 1, 2004 4
May 1, 2004 5 SUPPLEMENTAL-PACKET
June 1, 2004 6
July 1, 2004 7 CM ► FAVA 1 *7
August 1, 2004 8
September 1, 2004 9 ThUEIGENIEETIIST_G
October 1, 2004 10
November 1, 2004 11
December 1, 2004 12
January 1, 2005 1 1
February 1, 2005 2
March 1, 2005 3
-
April 1, 2005 4
May 1, 2005 5 _
June 1, 2005 6
July 1, 2005 7
August 1, 2005 8
September 1, 2005 9
October 1, 2005 10
November 1, 2005 11
December 1, 2005 _ 12
January 1, 2006 2 13
February 1, 2006 14
March 1, 2006 15
April 1, 2006 16
May 1, 2006 17
June 1, 2006 18
July 1, 2006 19
August 1, 2006 20
September 1, 2006 21
October 1, 2006 22
November 1, 2006 23
December 1, 2006 _ 24
January 1, 2007 3 25
February 1, 2007 26
March 1, 2007 27
April 1, 2007 28
SALLY May 1, 2007 29
June 1, 2007 30
July 1, 2007 31
August 1, 2007 32
September 1, 2007 _ 33 _
October 1, 2007 34
November 1, 2007 _ 35
December 1, 2007 _ 36
January 1, 2008 4 37
February 1, 2008 38
March 1, 2008 _ 39
April 1, 2008 40
May 1, 2008 41
June 1, 2008 42
July 1, 2008 43
August 1, 2008 _ 44
September 1, 2008 _ 45
October 1, 2008 _ _ 46
November 1, 2008 47
December 1, 2008 48
January 1, 2009 5 _ 49
February 1, 2009 _ 50
March 1, 2009 51
April 1, 2009 _ _ 52
May 1, 2009 53
June 1, 2009 _ 54
July 1, 2009 55
August 1, 2009 _ 56
September 1, 2009 57
October 1, 2009 58
November 1, 2009 59
December 1, 2009 60
January 1, 2010 6 61
February 1, 2010 62
March 1, 2010 63
April 1, 2010 64
-
May 1, 2010 65
June 1, 2010 66
July 1, 2010 67
August 1, 2010 68
September 1, 2010 69
October 1, 2010 70
November 1, 2010 71
December 1, 2010 72
-
January 1, 2011 7 73
February 1, 2011 74
March 1, 2011 75 _
April 1, 2011 76
May 1, 2011 77
June 1, 2011 78
July 1, 2011 _ 79
August 1, 2011 80 _
September 1, 2011 81
October 1, 2011 82
November 1, 2011 83
December 1, 2011 _ 84
January 1, 2012 8 85
February 1, 2012 86
March 1, 2012 87
April 1, 2012 88
May 1, 2012 89
June 1, 2012 90
July 1,2012 91
August 1, 2012 92
September 1, 2012 93
October 1, 2012 94
November 1, 2012 95
December 1, 2012 _ 96
January 1, 2013 9 97
February 1, 2013 98
March 1, 2013 99
April 1, 2013 100
May 1, 2013 101
June 1, 2013 102
July 1, 2013 103
August 1, 2013 104
September 1, 2013 105
October 1, 2013 106
November 1, 2013 107
December 1, 2013 _ 108
January 1, 2014 10 109
February 1, 2014 110
March 1, 2014 111 _
April 1, 2014 112
May 1, 2014 113
June 1, 2014 114
July 1, 2014 115
August 1, 2014 116
September 1, 2014 117
October 1, 2014 118
November 1, 2014 119
December 1, 2014 120
AIS -910 2. B. 1.
Business Meeting
Meeting Date: 05/08/2012
Length (in minutes): 5 Minutes
Agenda Title: Consider a Resolution Acknowledging and Commending Courtney Bither for Her Service as
Tigard High School Student Envoy to the City of Tigard
Submitted By: Cathy Wheatley, Administrative Services
Item Type: Resolution Meeting Type: Council Business
Meeting - Main
Information
ISSUE
Shall Council approve a Resolution acknowledging and commending Courtney Bither for her service as the Tigard
High School Student Envoy to the City of Tigard.
STAFF RECOMMENDATION / ACTION REQUEST
Motion to approve resolution.
KEY FACTS AND INFORMATION SUMMARY
Tigard High School Associated Student Body Activities Director has ably performed as Tigard High School
Student Envoy to the Tigard City Council by attending Council meetings and reporting on school activities and
milestones.
At the end of the school year, council has traditionally considered a resolution acknowledging the envoy for his or
her service. This is Courtney's last meeting as she will be graduating on June 8, 2012.
OTHER ALTERNATIVES
COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS
N/A
DATES OF PREVIOUS CONSIDERATION
N/A
Attachments
proposed Resolution
Cou n Ci t • . s /C /ao)�
SUPPLE ENTAL PACKET H igh School a
FOR • a • - 100 SW Durham Rd. • Tigard • Oregon • 97224
(DATE 0 MEETING) (503) 431 -5518
May 8, 2012
Student Envoy: Courtney Bither
Activities
1. Prom was on April 28 and was a big success at the Portland Art Museum.
2. Leadership elections for ASB and Class just took place and there is a parent info meeting on
Thursday.
3. NHS elections also happened this past week.
4. The PSO annual auction took place on Saturday with a Cinco de Mayo theme.
5. The Sparrow Bowl takes place on May 18` and will be a flag football competition with
students and staff to raise money for our sparrow, Junior. Shirts are still on sale for $8 and
admission is $2 the night of.
Athletics
1. Boys played TuHS last Friday and girls played Jesuit on Thursday in lacrosse.
2. Track is having meets and is gearing up for districts.
3. Tennis just had matches last week against Hilhi, softball and baseball are against Newberg
this week and golf has a tournament on Wednesday.
4. Tigerette tryouts are happening right now! And will continue Wednesday of this week.
Arts
1. Seussical had its first three shows Friday, Saturday and Sunday. There are also 4 more shows
this weekend Thurs, Fri and Sat nights with a matinee on Saturday as well. Tickets are $10.
2. The senior art show is in the works!
3. We had 3 students with pieces in the 30 annual Ceramic Showcase this past weekend in the
high school gallery.
Academics
1. ACT testing was the last week of April.
2. lB testing is in it's second week — two more weeks and we're done!
SUPPLEM NTAL PACKET up COMING EVEN
FOR
001"" r
5 -_
-'r A TE OF MEETING)
Cou.nc l "/& 56Jao /0
1 Good Morning Tigard (GMT) — Business Networking — 7:30- 9 :00am - FREE
• 5/10/12 — Tigard Area Farmers Market
• Hosted at Young's Funeral Home Parking Lot, Corner of 99W and Warner St.
• 5/17/12 — Fred Meyer Jeweler's Washington Square
• Their location
• 5/24/12 — Pacific Residential Mortgage — Tim McBratney
• Hosted at the Tigard Chamber of Commerce, 12345 SW Main St, Tigard OR
• 5/31/12 — Time to Travel - TBD
• Hosted at the Tigard Chamber of Commerce, 12345 SW Main St, Tigard OR or TBD
Other Chamber Events
Lunch Local — No Host Lunch, 2nd & 4 Wed of each month 11:45 a.m. to 1 p.m.
• May 9th Davidson's T'' 1 ' A ' D
• May 23rd China Sky - King City
• June 13th Sonic - Pacific Hwy
• June 27th Cheesecake Factory
Farmer's Market Opens, Sunday May 13 2012, Young's Funeral Home Parking Lot, 9 a.m — 2 p.m.
v r Ht , &a — - 44,..a.,_
' U �,, -�,�
MARKF,T
wLCI ok rn -
G ROW. GATHER. GIVE. �/ V� !a��
No+2 ? ,,,a-u__ bzac,,l r _ ick 154 ma* w e h
Joint Speed Networking— 07/26/12 @ Embassy Suites— 7:00 — 9:00 am vVvl/n/ trda /X-e4 a
TACC Annual Emily Bohart Golf Tournament — 10/8/12 at Langdon Farms Golf Course PILvA
See our website for more details http: / /www.tigardchamber.org /site /ShiningStars.php
For more about these and other events, go to www.tigardchamber.org /site /directory /events
To sign up for our newsletter, e-mail info @tigardchamber.org and put newsletter in the subject line
TU ARD AREA oppowv ,
TIP
III f' `°°": W X� SOtt,Y� F us on Face book
AIS -836 3
•
Business Meeting
Meeting Date: 05/08/2012
Length (in minutes): 10 Minutes
Agenda Title: Award 2012 "If I Were Mayor" Contest Winner
Prepared For: Joanne Bengtson Submitted By: Joanne Bengtson, City
Management
Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Meeting - Main
Information
ISSUE
Present award to Matisse Perry, a student at Nancy Ryles Elementary school for her winning poster entry in the
2012 Oregon Mayors Association (OMA) and Oregon Afterschool for Kids (Oregon ASK) "If I Were Mayor,
afterschool would be..." student contest.
STAFF RECOMMENDATION / ACTION REQUEST
Present gift card and comment on winning submission.
KEY FACTS AND INFORMATION SUMMARY
Between March land April 20, 2012, Mayor Craig Dirksen invited all Tigard students between grades four and
twelve to enter the 2012 "If I Were Mayor, afterschool would be..." student contest sponsored by the Oregon
Mayors Association and Oregon Afterschool for Kids.
On April 24, 2012, Mayor Dirksen selected one winner in each of the three categories, which will be forwarded to
the OMA for entry in the statewide competition for new laptop computers.
Elementary School Poster: Matisse Perry, 4th Grade
Middle School Essay: None submitted this year
High School Video/PowerPoint: None submitted this year
The local winner in each category receives a $50 VISA gift card from the City of Tigard. Statewide winners will be
notified along with their Mayor in mid -July. The statewide winners and their parents will be invited to attend the
OMA Summer Conference in Florence at the Driftwood Shores Resort on July 28, 2012 where they will be
recognized at an annual luncheon and receive their prize.
Statewide winners and any honorable mentions will be selected by the OMA Selection Committee consisting of the
OMA Executive Board plus two mayors and a representative from Oregon ASK.
OTHER ALTERNATIVES
Not participate in the contest.
COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS
DATES OF PREVIOUS CONSIDERATION
Mayor Dirksen and the City of Tigard has hosted a contest each year since 2006.
Fiscal Impact
Cost: 55.95
Budgeted (yes or no): yes
Where Budgeted (department/program): 100 -0500
Additional Fiscal Notes:
Each $50 Visa gift card is charged a $5.95 fee by issuing agency.
Attachments
2012 Winning Poster Entry
'.,, 'IP - Idi -441:91"'Ig r iiiiii: il ' '''
4
E r x _ 4.1 /1 .1
•
/ „ ........
C 4 , ., - 4, — . , " IA 1 N , (, i
, A
•
q' S A r '� f r
�a
AIS -852
4. A.
Business Meeting
Meeting Date: 05/08/2012
Length (in minutes): 5 Minutes
Agenda Title: Proclaim May 6 -12, 2012 National Drinking Water Week
Prepared For: Joanne Bengtson Submitted By: Joanne Bengtson,
City Management
Item Type: Update, Discussion, Direct Staff Meeting Type: Proclamation
Information
ISSUE
Shall City of Tigard Mayor Dirksen issue a joint proclamation with City of Lake Oswego Mayor Hoffman
proclaiming May 6 -12, 2012, as National Drinking Water Week?
STAFF RECOMMENDATION / ACTION REQUEST
Staff recommends the proclamation of National Drinking Water Week.
KEY FACTS AND INFORMATION SUMMARY
The National Drinking Water Alliance seeks to promote the value of drinking water. as a means to accomplish this
goal, the alliance established a major annual education campaign around National Drinking Water Week.
In August 2008, the cities of Tigard and Lake Oswego formed a water partnership and this joint proclamation is
symbolic of the many ways the cities are working together to meet the future drinking water needs of both
communities.
OTHER ALTERNATIVES
n/a
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
2012 Council Goal #1 Take the Next Step on Major Projects
a. Continue oversight of design, permits, rate implementation and costs for the Lake Oswego *Tigard Water
Partnership.
DATES OF PREVIOUS COUNCIL CONSIDERATION
April 26, 2011
Attachments
National Drinking Water Week Proclamation
`PK , ..._ am:,____,
National Drinkin g Water Week
Ma y 6-12, 2012
WHEREAS, water is our most valuable natural resource; and
WHEREAS, only tap water delivers public health protection, fire protection, support for our economy and
the quality of life we enjoy; and
WHEREAS, any measure of a successful society—low mortality rates, economic growth and diversity,
productivity, and public safety —are in some way related to access to safe water; and
WHEREAS, we are all stewards of the water infrastructure upon which future generations depend; and
WHEREAS, the citizens of our communities are called upon to help protect our source waters from
pollution, to practice water conservation, and to get involved in local water issues;
NOW, THEREFORE, BE IT RESOLVED that by virtue of the authority vested in us as mayors of our two
cities, we do hereby proclaim May 6-12, 2012, as National Drinking Water Week.
Mayor Jack Hoffman, City of Lake Oswego Mayor Craig Dirksen, City of Tigard
Date Date
i C ' ,f LAKE Lake Oswego • Tigard
OsWEGO Water Partnership
O R E G O N 56anng wafer coon. my COg , t e5 h
:, J l ,= ^ �s L - k.. �- k...- ,) Lf .. L- - +
AIS -878
4• B.
Business Meeting
Meeting Date: 05/08/2012
Length (in minutes): 5 Minutes
Agenda Title: Proclaim May 6 -12, 2012 Be Kind to Animals Week
Prepared For: Joanne Bengtson Submitted By: Joanne Bengtson,
City Management
Item Type: Update, Discussion, Direct Staff Meeting Type: Proclamation
Information
ISSUE
Should the Mayor proclaim May 6 -12 as Be Kind to Animals Week?
STAFF RECOMMENDATION / ACTION REQUEST
n/a
KEY FACTS AND INFORMATION SUMMARY
The American Humane Society's 'Be Kind to Animals Week" has been celebrated nationally, every year since
1915. It is set aside to commemorate the role animals play in our lives, promote their humane treatment and
encourage others, especially children, to do the same.
OTHER ALTERNATIVES
Not issue the proclamation.
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
DATES OF PREVIOUS COUNCIL CONSIDERATION
Tigard has issued this proclamation every May since 2002.
Attachments
Be Kind to Ani mals Week
v - I, 4 A= . 4 ,.
=
k
). ( S ..w.
.,
v I� .
' / % ,fir ( ,:r . � � ;( . ,
, / 7 / \ / /r, / / ,, •, _
city of Tigard
'
.4. - d
BE KIND TO ANIMALS WEEK , ' }
May 6 -12, 2012
WHEREAS, Oregonians benefit tremendously from our animal friends, who give us
.r companionship and great pleasure in our daily lives; and
4 .
WHEREAS, we have a firm responsibility to protect these fellow creatures from need,
pain, fear and suffering; and
w WHEREAS, we recognize that teaching attitudes of kindness, consideration and respect
',* for all living things through humane education in the schools and the community helps to
>' provide the basic values on which a humane and civilized society is built; and -‹
WHEREAS, we are deeply indebted to the Oregon Humane Societies for more than 100
years of invaluable service in caring for homeless animals, instilling humane values in our
children through education programs, and promoting a true working spirit of kindness and
consideration for animals in the hearts and minds of all people; and
..yam :s,
WHEREAS, we depend greatly upon our animal control agencies, veterinarians and other ';
organizations that provide humane care for animals; and
WHEREAS, May 6 -12, 2012 is set aside nationwide to observe the philosophy of ;
kindness to animals. `
NOW THEREFORE BE IT RESOLVED THAT I, Mayor Craig Dirksen of the City of v.
Tigard, Oregon, do hereby proclaim the week of May 6 -12, 2012 as
.,,,-- BE KIND TO ANIMALS WEEK ;,'
,,` in Tigard, Oregon and urge our citizens, businesses and organizations to join in this "
" observance.
., t '
,i0 r4
Dated this day of , 2012. i ,
''; IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City ..
' of Tigard to be affixed. . .
Craig E. D Mayor "
City of Tigard Ik,;
:. Attest:
City Recorder
AIS -909
4. C.
Business Meeting
Meeting Date: 05/08/2012
Length (in minutes): 5 Minutes
Agenda Title: Proclaim May 20 -26, 2012 Emergency Medical Services (EMS) Week
Prepared For: Joanne Bengtson Submitted By: Joanne Bengtson,
City Management
Item Type: Update, Discussion, Direct Staff Meeting Type: Proclamation
Information
ISSUE
Shall Mayor Dirksen proclaim May 20 -26, 2012 as Emergency Medical Services (EMS) Week?
STAFF RECOMMENDATION / ACTION REQUEST
Issue the proclamation honoring these public servants.
KEY FACTS AND INFORMATION SUMMARY
National Emergency Medical Services Week brings together local communities and medical personnel to publicize
safety and honor the dedication of those who provide the day -to -day lifesaving services of medicine's "front line."
This year's theme is "EMS: More Than A Job. A Calling."
OTHER ALTERNATIVES
Don't issue the proclamation.
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
N/A
DATES OF PREVIOUS COUNCIL CONSIDERATION
Council issued this proclamation last May - and in previous Mays for many years.
Attachments
Proclaim EMS Week
•
i
r
'( // / 1 - / / , I //
City of 1lprd
EMERGENCY MEDICAL SERVICES WEEK rt ,
May 20 -26, 2012
- WHEREAS, Emergency Medical Services is a vital service to the community, the
members of emergency medical service teams are ready to provide lifesaving care to
those in need 24 -hours a day, seven days a week; and
WHEREAS, Access to quality emergency care dramatically improves the survival and
recovery rate of those who experience sudden illness or injury; and
WHEREAS, The emergency medical services system includes emergency physicians, G c
emergency nurses, emergency medical technicians, paramedics, firefighters, educators
and administrators; and
WHEREAS, Career and volunteer emergency medical service team members enhance "
their lifesaving skills by completing thousands of hours of specialized training and
continuing education; and
WHEREAS, Tigard residents benefit daily from the knowledge and skill acquired by
these highly trained individuals. It is appropriate to recognize the value and
accomplishments of emergency medical service providers by designating Emergency
Medical Services Week.
NOW THEREFORE BE IT RESOLVED THAT I, Craig E. Dirksen, Mayor of the City of
Tigard, Oregon, do hereby proclaim the week of May 20 -26, 2012 as
r { EMERGENCY MEDICAL SERVICES WEEK M:
in Tigard, Oregon and encourage people throughout the city to honor these brave men
and women for a job well done.
is
K .
Dated this day of , 2012.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the •
City of Tigard to be affixed.
Craig E. Dirksen, Mayor
City of Tigard
Attest: ``
E '
City Recorder
i
AIS -900
S. A.
Business Meeting
Meeting Date: 05/08/2012
Length (in minutes): Consent Item
Agenda Title: Approve City Council Meeting Minutes
Submitted By: Cathy Wheatley, Administrative
Services
Item Type: Motion Requested Meeting Type: Consent Agenda
Information
ISSUE
Approve City Council meeting minutes.
STAFF RECOMMENDATION / ACTION REQUEST
Approve minutes as submitted.
KEY FACTS AND INFORMATION SUMMARY
Attached council minutes are submitted for City Council approval. (Dates of meetings are listed under
"Attachments" below.)
OTHER ALTERNATIVES
N/A
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
N/A
DATES OF PREVIOUS COUNCIL CONSIDERATION
N/A
Attachments
March 20. 2012 City Council Minutes
March 27. 2012 City Council Minutes
April 17. 2012 City Council Minutes
Lam-.
AIS -911
5. B.
Business Meeting
Meeting Date: 05/08/2012
Length (in minutes):
Agenda Title: Receive and File: Council Calendar and the Tentative Agenda
Submitted By: Cathy Wheatley, Administrative
Services
Item Type: Receive and File Meeting Type: Consent Agenda
Information
ISSUE
Receive and File: Three -Month Council Calendar and the Tentative Agenda
STAFF RECOMMENDATION / ACTION REQUEST
N/A
KEY FACTS AND INFORMATION SUMMARY
N/A
OTHER ALTERNATIVES
N/A
COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS
N/A
DATES OF PREVIOUS CONSIDERATION
N/A
Attachments
Three -Month Council Calendar
Three -Month Council Tentative Agenda
Agenda Item No
For Agenda of May 8, 2012
11111
:1111 IN
• MEMORANDUM
TIGARD
TO: Honorable Mayor & City Council /City Center Development Agency Board
FROM: Cathy Wheatley, City Recorder
RE: Three -Month Council /CCDA Meeting Calendar
DATE: May 1, 2012
May
1 Tuesday City Center Development Agency — 6:30 p.m., Red Rock Creek Conference Room
7 Monday Budget Committee Meeting — 6:30 p.m., Public Works Auditorium
8* Tuesday Council Business Meeting — 6:30 p.m., Town Hall
14 Monday Budget Committee Meeting — 6:30 p.m., Public Works Auditorium (if needed)
15* Tuesday Council Workshop Meeting — 6:30 p.m., Town Hall
22 Tuesday Joint Meeting with Lake Oswego Council at Lake Oswego, 380 A Avenue; 5:30 p.m.
dinner; 6:30 p.m. Joint Meeting
24 Thursday Clean Water Services Tour of Durham Plant (evening — time to be announced)
June
5 Tuesday City Center Development Agency — 6:30 p.m., Red Rock Creek Conference Room
12* Tuesday Council Business Meeting -- 6:30 p.m., Town Hall
20* Tuesday Council Workshop Meeting — 6:30 p.m., Town Hall
19* TuesdayCouncil Business Meeting — 6:30 p.m., Town Hall
July
3 Tuesday City Center Development Agency — 6:30 p.m., Red Rock Creek Conference Room
10* Tuesday Council Business Meeting -- 6 :30 p.m., Town Hall
17* Tuesday Council Workshop Meeting — 6:30 p.m., Town Hall
23 Monday Budget Committee Meeting — 6:30 p.m., Public Works Auditorium
24* Tuesday Council Business Meeting — 6:30 p.m., Town Hall
Regularly scheduled Council meetings are marked with an asterisk ( *).
I: \adm \dry council \council calendar \3 -month calendar for c mtg 120508.doc
Key:
Meeting Banner ❑ Business Meeting ❑
Study Session ❑ Special Meeting ❑
Consent Agenda ❑ Meeting is Full .
Workshop Meeting ❑
City Council Tentative Agenda
4/30/2012 4:40 PM - Updated
Form Meeting Submitted Meeting Inbox or
Date By Type Title Department Finalized
i it
789 05/07/2012 Carol AAA Budget Committee Meeting - Public Works Auditorium City 02/01/20121
Krager Management
. II
577 05/08/2012 Cathy AAA May 8, 2012 Business Meeting I
Wheatley
I —. -- II
'>i i2 05/08/2012 Cathy CCSTUDY 45 Minutes - Discuss Election Process for a Potential Vacancy in the Administrative 04/27/2012
Wheatley Office of Mayor Services
904 05/08/2012 Greer ACONSENT Consent Item - Authorize an Intergovernmental Agreement with Public Works 04/27/2012
Gaston Washington County Regarding the Relocation of Water Infrastructure
Along Bull Mountain and Roshak Roads
I - - - - II
836 05/08/2012 Joanne CCBSNS 1 10 Minutes - Award 2012 "If I Were Mayor" Contest Winner City 04/27/20121
Bengtson Management
852 05/08/2012 Joanne CCBSNS 2 5 Minutes - Proclaim May 6 -12, 2012 National Drinking Water Week City 03/13/20121
Bengtson Management
878 05/08/2012 Joanne CCBSNS 3 5 Minutes - Proclaim Be Kind to Animals Week City 04/10/20121
Bengtson Management
909 05/08/2012 Joanne CCBSNS 4 5 Minutes - Proclaim May 20 -26, 2012 EMS Week City 04/27/20121
Bengtson Management
Total Time: 25 of 110 minutes have been scheduled
-- — — II
I
Key:
Meeting Banner ❑ Business Meeting ❑
Study Session ❑ Special Meeting g
Consent Agenda ❑ Meeting is Full
Workshop Meeting ❑
City Council Tentative Agenda
4/30/2012 4:40 PM - Updated
791 05/14/2012 Carol AAA Budget Committee Meeting - Public Works Auditorium (If City Management 02/01/2012
Krager needed)
I II
578 05/15/2012 Cathy AAA May 15, 2012 - Workshop Meeting
Wheatley
I II
693 05/15/2012 Judith Gray CCWKSHOP 60 Minutes - High Capacity Transit Land Use Plan Community Gray J, Sr
Presentation - Joint Session with Planning Commission Development Transportation
Planner
901 05/15/2012 Ron Bunch CCWKSHOP45 Minutes - Outline of River Terrace Community Plan Community Bunch R, CD Director I
Development
907 05/15/2012 Greer CCWKSHOP 30 Minutes - Briefing on the Lake Oswego- Tigard Water Public Works Koellermeier D,
Gaston Partnership Public Works Dir
Total Time: 135 of 180 minutes have been scheduled
I II
579 05/22/2012 Cathy AAA May 22, 2012 - Joint Meeting with Lake Oswego (Dinner
Wheatley 5:30; Meeting at 6:30) - Council Chambers - 380 A Avenue,
Lake Oswego 97034
I - II
796 06/05/2012 Cathy AAA CCDA - June 5, 2012
Wheatley
I II
Key:
Meeting Banner ❑ Business Meeting ❑
Study Session ❑ Special Meeting ❑
Consent Agenda ❑ Meeting is Full .
Workshop Meeting ❑
City Council Tentative Agenda
4/30/2012 4:40 PM - Updated
580 06/12/2012 Cathy AAA June 12, 2012 - Business Meeting
Wheatley
-- — -- — — -- II I
835 06/12/2012 John Floyd ACCSTUDY 20 Minutes - Review of a Draft Intergovernmental Floyd J, Associate
Agreement with Clean Water Services Regarding Land Use Planner
Issues and the Durham Treatment Plant
846 06/12/2012 Greer ACCSTUDY 10 Minutes - Briefing on Intergovernmental Agreement Public Works Gaston G, Conf
Gaston with Oregon Department of Transportation Regarding Executive Asst
Maintenance of Main Street Gateways and Fanno Creek
Trail
860 06/12/2012 Greer ACCSTUDY 15 Minutes - Executive Session - Legal Counsel Public Works Gaston G, Conf
Gaston Executive Asst
891 06/12/2012 Loreen ACCSTUDY 20 Minutes - Exec Session - Pending Lit 04/09/2012
Mills
I I
84 06/12/2012 Greer ACONSENT Consent Item - Authorize an Intergovernmental Public Works Gaston G, Conf
Gaston Agreement with Oregon Department of Transportation Executive Asst
Regarding Maintenance of Main Street Gateways and
Fanno Creek Trail
j 06/12/2012 Joanne ACONSENT Consent Item - Award of contract for monthly Cityscape City Bengtson J, Exec
Bengtson newsletter printing Management Asst to City Mgr
905 06/12/2012 Greer ACONSENT Consent Item - Receive and File Staff Report on Hall Public Works McCarthy M,
Gaston Boulevard Jurisdiction St /Trans Sr Proj
Eng
906 06/12/2012 Greer ACONSENT Consent Item - Receive and File the 2011 Annual Solid Public Works Gaston G, Conf
Gaston Waste Financial Report Executive Asst
I - - ---- — -- — II I
3
Key:
Meeting Banner ❑ Business Meeting ❑
Study Session ❑ Special Meeting ❑
Consent Agenda ❑ Meeting is Full .
Workshop Meeting ❑
City Council Tentative Agenda
4/30/2012 4:40 PM - Updated
701 06/12/2012 Steve CCBSNS 1 30 Minutes - Conduct a Public Hearing to Consider a Resolution Public Works Gaston G, Conf
Martin Adopting Park System Development Charge (SDC) Methodology and Executive Asst
Decide How to Implement Updated SDCs
612 06/12/2012 John CCBSNS 2 15 Minutes - Approve Ordinance to Amend Title 12 - Water and Public Works Goodrich 3,
Goodrich Sewer Utility Div
Manager
864 06/12/2012 Liz Lutz CCBSNS 3 5 Minutes - Resolution Certifying that the City of Tigard Provides Financial and Lutz L, Conf
Services Qualifying for State Shared Revenues Information Exec Asst
Services
865 06/12/2012 Liz Lutz CCBSNS 4 5 Minutes - Resolution Declaring the City's Election to Receive Financial and Lutz L, Conf
State Revenue Sharing Information Exec Asst
Services
866 06/12/2012 Liz Lutz CCBSNS 5 10 Minutes - Resolution Adopting the Citywide Master Fees and Financial and Lutz L, Conf
Charges Schedule, Which Replaces Resolution 11 -22 and All Information Exec Asst
Subsequent Amendments to Date Services
867 06/12/2012 Liz Lutz CCBSNS 6 15 Minutes - Public Hearing - Adopting the Budget, Making Financial and Lutz L, Conf
Appropriations, Declaring the Ad Valorem Tax Levy, and Classifying Information Exec Asst
the Levy As Provided Services
868 06/12/2012 Liz Lutz CCBSNS 7 5 Minutes - Public Hearing - Adopting the City Center Financial and Lutz L, Conf
Development Agency Fiscal year 2012 -2013 Budget, Making Information Exec Asst
Appropriations, and Imposing and Categorizing Taxes Services
ItTotal Time: 85 of 110 minutes have been scheduled
4
lice:
Meeting Banner ❑ business Nleeting ❑
Study Session ❑ Spacial \IcetinLi ❑
Consent Agenda ❑ \leering is full p
Workshop Meeting ❑
City Council Tentative Agenda
4/30/2012 4:40 PM - Updated
581 06/19/2012 Cathy AAA June 19, 2012, Workshop Meeting I
Wheatley
l- • II
808 06/19/2012 Greer Gaston CCWKSHOP 30 Minutes - Council Direction on a Concept Design for Public Works McCarthy M,
Pacific Highway /McDonald /Gaarde Intersection St /Trans Sr Proj Eng
Improvements
810 06/19/2012 Greer Gaston CCWKSHOP 10 Minutes - Capital Improvement Plan Update Public Works Gaston G, Conf
Executive Asst
869 06/19/2012 Gary CCWKSHOP45 Minutes - Re- evaluate the City's Annexation Policy - Community Pagenstecher G,
Pagenstecher Background Report and Discussion Development Assoc Planner
I Total Time: 85 of 180 minutes have been scheduled
I I
582 06/26/2012 Cathy AAA June 26, 2012, Business Meeting I
Wheatley
I- I
855 06/26/2012 Greer Gaston ACCSTUDY 20 Minutes - Discussion on Park Naming Procedure Public Works Gaston G, Conf I
Executive Asst
[887 06/26/2012lGreer Gaston ACCSTUDY 5 Minutes - Executive Session Real Property Transcations 04/11/2012 II
F892 06 /26 /2012[Loreen Mills ACCSTUDY 20 Minutes - Exec Session - Pending Lit 04/09/2012 II
I - 11
886 06/26/2012 Greer Gaston CCBSNS 10 Minutes - Property Acquisition (Purchase or Public Works Gaston G, Conf
Condemnation) for the Lake Oswego- Tigard Water Executive Asst
Partnership Project
I. _ _. .__ __� ___. — _ — ..._ —.—HI
'797 07/03/2012 Cathy AAA CCDA July 3, 2012 i I
Wheatley ,
____. __— — --H
07/10/2012 Cathy AAA July 10, 2012, Business Meeting I
Wheatley
I Total Time: 20 of 110 minutes have been scheduled
5
Key:
Meeting Banner ❑ Business Meeting ❑
Study Session ❑ Special Meeting ❑
Consent Agenda ❑ Meeting is Full .
Workshop Meeting ❑
City Council Tentative Agenda
4/30/2012 4:40 PM - Updated
811 07/10/2012 Cathy AAA Meeting Date: 7/10/2012 I Absences to Note: I
Wheatley Location: Tigard City Hall
472 07/10/2012 Todd Prager CCBSNS 20 Minutes - Review Urban Forestry Code Revisions Community Prager T, Assoc I
Decision Making Process Development Planner /Arborist
Total Time: 20 of 110 minutes have been scheduled
I _ — _ — II
812 07/17/2012 Carol Krager AAA Meeting Date: 07/17/2012 I Absences to Note: I
Location: Tigard City Hall
•
876 07/17/2012 Judith Gray CCWKSHOP45 Minutes - Joint Meeting with Tigard Community Gray J, Sr Transportation
Transportation Advisory Committee Development Planner
Total Time: 45 of 180 minutes have been scheduled
I _ _.. I
813 07/24/2012 Carol Krager AAA Meeting Date: 07/24/2012 I Absences to Note: I I
Location: Tigard City Hall
I _ w - _ 11
608 07/24/2012 Todd Prager CCBSNS 90 Minutes - Legislative Public Hearing - Urban Community Prager T, Assoc
Forestry Code Revisions Development Planner /Arborist
Total Time: 90 of 110 minutes have been scheduled
6
AIS -904 5• C. 1.
Business Meeting
Meeting Date: 05/08/2012
Length (in minutes): Consent Item
Agenda Title: Authorize an Intergovernmental Agreement with Washington County Regarding the
Relocation of Water Infrastructure Along Bull Mountain and Roshak Roads
Prepared For: Rob Murchison Submitted By: Greer Gaston, Public
Works
Item Type: Motion Requested Meeting Type: Consent Agenda
Information
ISSUE
Shall the council authorize the mayor to sign an intergovernmental agreement (IGA) with Washington
County regarding the relocation of water infrastructure along Bull Mountain and Roshak Roads?
STAFF RECOMMENDATION / ACTION REQUEST
Staff recommends the council authorizes the IGA.
KEY FACTS AND INFORMATION SUMMARY
Background
• This summer the county plans to construct improvements at the intersection of Bull Mountain Road and
Roshak Road. The intersection will be reconfigured to address safety, sight distance and traffic capacity
issues. Bike lanes and sidewalks will also be installed.
• City water lines, valves and meters are located in the rights -of -way along Bull Mountain and Roshak
Roads. Due to the upcoming intersection improvements, this water infrastructure must be relocated.
• In the area of Bull Mountain and Roshak Roads, the city operates its infrastructure through a permit issued by
the county. Under the permit, the county can require the city's infrastructure be relocated.
• The county has offered to incorporate the water infrastructure relocation into its intersection improvement
project. Combining this work will likely result in a lower project cost to the city, fewer traffic interruptions
and a shorter construction window.
Summary of the IGA
If approved, the relocation of the city's water infrastructure:
• Would be incorporated into the county's Bull Mountain/Roshak intersection project.
• Would be designed and constructed to city standards, with the city having final authority over this portion of
the project.
• Would cost the city up to $17,388.
The IGA was reviewed by the city attorney's office.
OTHER ALTERNATIVES
The council could choose not to authorize this agreement and could provide direction on some other course of
action to relocate the water infrastructure.
COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS
None
DATES OF PREVIOUS CONSIDERATION
None
Fiscal Impact
Cost: Up to $17,388
Budgeted (yes or no): Yes
Where Budgeted (department/program): Water System Capital Improvement Plan
Additional Fiscal Notes:
Two hundred thousand dollars has been allocated to the water meter replacement program in the 2011 -2012
Capital Improvement Plan.
Under the IGA, the city's costs to relocate the water infrastructure will vary depending upon construction costs.
However, the IGA caps the city's total investment at $17,388. There are sufficient funds in the water meter
replacement program to pay for the infrastructure relocation.
Attachments
INTERGOVERNMENTAL AGREEMENT
BETWEEN
WASHINGTON COUNTY AND THE CITY OF TIGARD
FOR WATER LINE LATERAL IMPROVEMENTS WITHIN THE
BULL MOUNTAIN /ROSHAK INTERSECTION PROJECT
THIS INTERGOVERNMENTAL AGREEMENT is entered into between Washington County,
a political subdivision of the State of Oregon, acting by and through its elected officials,
hereinafter referred to as "COUNTY "; and the City of Tigard, a municipal corporation, acting
by and through its City Council, hereinafter referred to as "CITY."
RECITALS
1. Whereas, COUNTY has jurisdiction and control of portions of Bull Mountain and Roshak
Roads adjacent to the City of Tigard.
2. Whereas, COUNTY has an approved and funded project to improve the intersection of
Bull Mountain Road and Roshak Road in the Bull Mountain community. Project work
includes improving the intersection to include a 3 lane section in accordance with adopted
COUNTY plans with bike lanes and sidewalks on each side.
3. Whereas, CITY as the designated public service provider, maintains certain public
infrastructure within the Rights -of -Way of Bull Mountain and Roshak Roads under permit
from COUNTY.
4. Whereas, COUNTY under the provisions of said permit, can require CITY to relocate said
infrastructure if deemed necessary in conjunction with the planned improvements in the
interest of public safety and costs.
5. Whereas, CITY desires COUNTY to include the adjustment of water line laterals consistent
with the proposed roadways. County is willing to add these improvements to the road
project.
6. Whereas, This agreement will result in considerable cost savings to CITY and COUNTY
by coordination of roadway and infrastructure improvements. Coordination with the
COUNTY project improvements listed above is a benefit to the community by reducing
costs, the number of road traffic restrictions and length of time needed to accomplish the
work identified.
7. Whereas, ORS 190.010 authorizes agencies to enter into intergovernmental agreements
for the performance of any or all functions and activities that a party to the agreement has
the authority to perform.
8. Whereas, It is the desire of COUNTY and CITY to enter into this agreement to allocate
responsibilities for funding, design and construction of all the above - described
improvements.
AGREEMENT
NOW, THEREFORE, in consideration of the terms, conditions and covenants set forth below,
the parties hereto agree as follows:
1. PROJECT DESCRIPTION
1.1 The road project improvements will include: road widening, curbs, bike lanes and
sidewalks at the intersection of Bull Mountain Road, Roshak Road and 155 Terrace,
hereinafter referred to as "ROAD PROJECT" and shown on said construction plans
which are on file at the COUNTY.
1.2 The utility work includes adjustment of water line laterals to adjacent properties
including adjustments of lateral access points, installation of appropriate water meters
and valves on the laterals, hereinafter collectively referred to as "WATER LINE
LATERAL WORK ".
1.3 The ROAD PROJECT and the WATER LINE LATERALS WORK are referred to
herein as the "PROJECT ".
2. COUNTY OBLIGATIONS
2.1 Upon execution of this agreement, COUNTY shall assign a project manager to be
responsible for oversight of the PROJECT during the design, bidding and
construction phase of the PROJECT and provide timely coordination with CITY.
COUNTY shall be responsible for the following elements of the PROJECT:
a. Project Management
b. Final Design
c. Bidding and contract award
d. Construction, Construction Management and contract administration
e. Tracking cost and invoicing CITY within 45 days after PROJECT completion
date
2.2 COUNTY shall incorporate the plans, specifications and bid items provided by CITY
for the WATER LINE LATERALS WORK, into final bid documents and bid schedule
for PROJECT.
2.3 COUNTY will provide CITY five (5) working days following bid opening to review and
approve the bid results for the WATER LINE LATERALS WORK. COUNTY may
award the construction contract, including the water line lateral bid items, unless the
CITY informs COUNTY in writing, prior to award, that it wishes to cancel its
construction as part of the PROJECT.
Page 2 of 7
2.4 COUNTY shall provide CITY with at least three (3) working days to review the bid
construction documents at 100 percent design completion. CITY shall return
comments within three (3) working days. COUNTY shall incorporate CITY
comments pertaining to the WATER LINE LATERALS WORK portions into the
contract and bid documents. Any design issues that cannot be resolved by
COUNTY and CITY staff will be referred to the COUNTY or CITY Engineer for final
resolution, according to jurisdiction of the subject improvements.
2.5 COUNTY shall obtain CITY approval for any proposed design or other changes to
the WATER LINE LATERALS WORK.
2.6 COUNTY shall establish a unique project number and compile accurate cost
accounting records, which shall be available for examination by CITY upon
reasonable notice and retain said records as established by ORS.
2.8 COUNTY shall require all contractors to include "City of Tigard, its elected and
appointed officials, officers, agents, employees and volunteers" as additional insured
on insurance coverage required for construction work performed in completing the
PROJECT.
2.9 COUNTY shall require all contractors to provide worker's compensation coverage
pursuant to ORS for all subject workers performing work in connection with this
Agreement.
2.10 COUNTY shall keep the CITY informed of project progress and give the CITY
reasonable notice of the bid opening, notice to proceed, and substantial completion of
the PROJECT.
3. CITY OBLIGATIONS
3.1 Upon execution of this Agreement, CITY shall assign a project manager to be
responsible for coordination of the PROJECT with COUNTY.
3.2 CITY shall provide standard drawings and specifications to COUNTY for inclusion
into the bid documents prior to bid of the contract.
3.3 CITY shall provide an inspector and contractor submittal review for the WATER
LINE LATERALS WORK. This will include review of shop drawings and
construction inspection to determine compliance with the contract documents.
CITY tasks under this paragraph will be coordinated through COUNTY overall
project management. CITY has the right to approve the final acceptance of the
WATER LINE LATERALS WORK portions of the PROJECT.
3.4 CITY shall have the right to approve any design or other change to the WATER
LINE LATERALS WORK portions of the PROJECT.
3.5 CITY shall provide timely reviews and comments on COUNTY design documents
and timely response to other PROJECT information requests.
Page 3 of 7
3.6 Pay for costs listed below, not exceeding the cost limit contained in paragraph 3.7,
upon approval by the CITY Project Manager. Costs exceeding the dollar limit of
this Agreement require an amendment approved by an authorized CITY
representative. CITY will pay for costs to:
a. Design the WATER LINE LATERALS WORK
b. Prepare contract and bidding documents for the WATER LINE LATERALS
WORK as part of the PROJECT
c. Select a construction contractor
d. Construct and manage construction of the PROJECT
3.7 Pay a total not to exceed of $17,388 toward the cost of the WATER LINE
LATERALS WORK. Specific WATER LINE LATERALS WORK costs shall not
exceed the following:
a. Design $3,788.00
b. COUNTY administrative costs including project 15.0% of
management, contract administration and construction Estimated
management Construction
Cost (Item d.)
21.0% of
c. Allocated share of applicable lump sum bid items Estimated
including mobilization, temporary protection & direction of Construction
traffic, flagging and erosion control Cost (Item d.)
d. Estimated Construction Cost $10,000.00
Items 3.7.a and 3.7.d shall be paid to County based on actual invoices submitted
by COUNTY. Items 3.7.b and 3.7.c shall be paid to COUNTY as a lump sum after
COUNTY makes final payment to the construction contractor based on actual cost
of WATER LINE LATERALS WORK.
3.8 CITY shall make payment for the cost of work performed under this agreement
within thirty (30) days of invoicing by COUNTY. Upon request to COUNTY, CITY
may inspect the accounting records and related documents upon which an invoice
is based.
4. GENERAL PROVISIONS
4.1 LAWS OF OREGON
The parties shall comply with all applicable laws and regulations regarding the
handling and expenditure of public funds. This Agreement shall be construed and
enforced in accordance with the laws of the State of Oregon. All relevant
provisions required by ORS Chapter 279A and 279C to be included in public
contracts are incorporated and made a part of this Agreement as if fully set forth
Page 4 of 7
herein.
4.2 DEFAULT
Time is of essence in the performance of the Agreement. Either party shall be
deemed to be in default if it fails to comply with any provisions of this Agreement.
The non - defaulting party shall provide the other party with written notice of default
and allow thirty (30) days within which to cure the defect.
4.3 INDEMNIFICATION
This Agreement is for the benefit of the parties only. Each party agrees to
indemnify and hold harmless the other party, and its officers, employees, and
agents, from and against all claims, demands and causes of actions and suits of
any kind or nature for personal injury, death or damage to property on account of or
arising out of services performed, the omissions of services or in any way resulting
from the negligent or wrongful acts or omissions of the indemnifying party and its
officers, employees and agents. To the extent applicable, the above
indemnification is subject to and shall not exceed the limits of liability of the Oregon
Tort Claims Act (ORS 30.260 through 30.300). In addition, each party shall be
solely responsible for any contract claims, delay damages or similar items arising
from or caused by the action or inaction of the party under this agreement.
4.4 MODIFICATION OF AGREEMENT
No waiver, consent, modification or change of terms of this Agreement shall be
binding unless in writing and signed by both parties.
4.5 DISPUTE RESOLUTION
The parties shall attempt to informally resolve any dispute concerning any party's
performance or decisions under this Agreement, or regarding the terms, conditions
or meaning of this Agreement. A neutral third party may be used if the parties
agree to facilitate these negotiations. In the event of an impasse in the resolution
of any dispute, the issue shall be submitted to the governing bodies of both parties
for a recommendation or resolution.
4.6 REMEDIES
Subject to the provisions in paragraph 4.5, any party may institute legal action to
cure, correct or remedy any default, to enforce any covenant or agreement herein,
or to enjoin any threatened or attempted violation of this Agreement. All legal
actions shall be initiated in Washington County Circuit Court. The parties, by
signature of their authorized representatives below, consent to the personal
jurisdiction of that court.
4.7 EXCUSED PERFORMANCE
In addition to the specific provisions of this Agreement, performance by any party
shall not be in default where delays or default is due to war, insurrection, strikes,
Page 5 of 7
walkouts, riots, floods, drought, earthquakes, fires, casualties, acts of God,
governmental restrictions imposed on mandated by governmental entities other
than the parties, enactment of conflicting state or federal laws or regulations, new
or supplementary environmental regulation, litigation or similar bases for excused
performance that are not within the reasonable control to the party to be excused.
4.8 SEVERABILITY
If any one or more of the provisions contained in this Agreement is invalid, illegal or
unenforceable in any respect, the validity, legality and enforceability of the
remaining provisions of the Agreement will not be affected or impaired in any way.
4.9 INTEGRATION
This Agreement is the entire agreement of the parties on its subject and
supersedes any prior discussions or agreements regarding the same subject.
5. TERMS OF AGREEMENT
5.1 The term of the Agreement shall be from the date of execution until the completion
of the PROJECT, but not to exceed five (5) years.
5.2 This Agreement may be amended or extended for periods of up to one (1) year by
mutual consent of the parties. It may be canceled or terminated for any reason by
either party. Termination or cancellation shall be effective thirty (30) days after
written notice to the other party, or at such time as the parties may otherwise agree.
The parties shall, in good faith, agree to such reasonable provisions for winding up
the PROJECT and paying for any additional costs as necessary.
Page 6 of 7
CITY OF TIGARD, OREGON WASHINGTON COUNTY, OREGON
MAYOR CHAIR, BOARD OF COUNTY
COMMISSIONERS
DATE: DATE:
ATTEST:
CITY RECORDER RECORDING SECRETARY
APPROVED AS TO FORM:
APPROVED AS TO FORM:
CITY ATTORNEY COUNTY COUNSEL
Page 7 of 7