Resolution No. 12-27 CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 12-,n
A RESOLUTION APPROVING THE FINANCIAL OPERATIONS DIVISIONS RESPONSE
TO THE SECRETARY OF STATE AUDITS DIVISION'S FINDINGS REGARDING THE
CITY'S ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30,2011.
WHEREAS,the City of Tigard is required to have an annual audit of its financial statements;and
WHEREAS, the Oregon Secretary of State Audits Division selected the City of Tigard's annual
financial report to review,and
WHEREAS, the Audits Division had six findings after its review,
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: Financial Operations staff has received additional training with regard to
governmental accounting; management has placed more internal controls over
financial reporting to mitigate these findings; and the timing of audit procedures and
preparation of the financial report have been revised to allow sufficient time for
review of the statements prior to issuance of the report.
SECTION 2: This resolution is effective immediately upon passage.
PASSED: This O�C day of 2012.
ayor-City of Tigard
ATTEST:
1A-1- t
City Recorder- City of Ti Ta
RESOLUTION NO. 12
Page 1
Appendix A
Response to Audits Division Findings
1. Proprietary funds statement of net assets:
a. Mr. Hopkins'assumption that the government-wide statement failed to account for the
related debt is correct. The debt moved from long-term to short-term in 2011,and the
calculation in the Excel spreadsheet was not updated.
b. The unrestricted amount does not match between the government-wide and the fund
statements for the same reason.
2. We will review the notes and move sections that belong in the summary of significant accounting
policies as necessary.
3. The way the city accounts for payments to the internal service funds changed between fiscal years
2010 and 2011. Again,the Excel spreadsheet calculations were not updated to reflect these changes.
4. The application of GASB Statement No. 54 to budgetary statements is not straightforward. The City
of Tigard and Talbot,Korvola and Warwick will be working with the Audits Division to determine
the correct reporting. The City of Tigard will report correctly in the future,whether a change is
needed or not.
5. The cash flow reporting discrepancy in the internal service funds was also a change in reporting from
fiscal year 2010 to 2011,and again the calculation in Excel was not updated.
6. We agree that the general obligation debt service fund should have been reported as a major fund.
This was due to the refunding of the library bonded debt. The line item for the refunding did not get
included in the major funds calculation.
The errors outlined in items 1,3,5,and 6 all occurred because of inadequate review due to not having
scheduled enough time for review and not having sufficiently trained staff to conduct the review.
Management was taking steps even before the Audits Division findings to correct these deficiencies.