04/07/2010 - Packet q Completeness Review
for Boards, Commissions
and Committee Records
CITY OF TIGARD
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Date of Meeting
I have verified these documents are a complete copy of the official record.
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City of Tigard
Transportation Advisory Committee — Agenda
MEETING DATE/TIME: April 7, 2010, 6:30 to 8:30 p.m.
MEETING LOCATION: City of Tigard Library, 2nd Floor Conference Room
13500 SW Hall Blvd., Tigard
1. Call to order Jeremy 6:30 PM
2. Committee Business 6:30 PM
a. Roll Call Twila
b. Minutes Twila
c. Term Rotations Judith
d. Visitor Comments Jeremy
3. Capital Improvement Program/Budget Hearings Update Carissa 6:35 PM
4. Bicycle/Pedestrian Subcommittee Mike 6:55 PM
5. Urban Forestry Code Revisions CAC Judith 7:10 PM
6. Review of TTAC Duties and Charges Ron 7:20 PM
7. Other Staff Updates Mike/Judith/Carissa 8:20 PM
8. Adjourn Jeremy 8:30 PM
Attachments
• Memorandum: Initial TTAC member terms
• Memorandum: Urban Forestry Code Revisions Community Advisory Committee
• TTAC Bylaws
NOTE: Please remember that the library is still open when we adjourn our meeting.
Please leave the meeting room quietly as a courtesy to library staff and patrons.
TRANSPORTATION ADVISORY COMMITTEE AGENDA—Apri17, 2010
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 oft
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" City of Tigard
Memorandum
To: Tigard Transporation Advisory Committee
From: Judith Gray
Re: Initial term lengths for committee rotation
Date: March 31,2010
As we discussed at the March TTAC meeting, Council will determine committee membership terms in
order to facilitate a staggered rotation of members. The initial terms will range from one to three years.
Thereafter, terms will last three years. Members are limited to two consecutive terms; however,if the
initial term is shorter than three years, that term will not count toward the two-term limit.
Staff will make a recommendation to Council for initial term lengths. Based on your feedback,it appears
that we can easily accommodate your preferences. Please review the following proposed schedule of
initial terms.Also, note the following:
• Some members selected more than one option indicating flexibility in the initial term. In these
cases, I was able to go with the longer term selected.
• All terms will end on December 31 of that given year.
• With three remaining vacancies,we have some flexibility to modify this proposed schedule.
TTAC Members - Propos d Initial Term Length
Initial Term Expiration
Count Member 12/31/10 12/31/11 12/31/12
1 Anthony Rivano X
2 Basil Christopher X
3 Cam Gilmour X
4 Christopher Warren X
5 Dennis Mitchell X
6 Jennifer Stanfield X
7 Jeremy Vermilyea X
8 Joe Schweitz X
9 Vacancy X
10 Vacancy X
11 Vacancy X
Total 3 4 4
Please let me know if you have any suggested changes. Once we have a final proposal we will forward
this recommendation to Council.
Thanks again for your service!
i:\Transportation Advisory Committee\201 0\04071 0\TTAC; Initial Term Lengths.doc
City of Tigard
Transportation Advisory Committee [TTAC] MINUTES
Wednesday,April 7, 2010, 6:30 PM— 8:30 PM
Tigard Library, 2nd Floor Conf. Room- 13500 SW Hall Blvd,Tigard, Oregon
MEMBERS PRESENT (5):
Anthony Rivano;Basil Christopher; Christopher Warren;Jennifer Stanfield; and Jeremy Vermilyea
MEMBERS ABSENT (3):
Joe Schweitz; Cam Gilmour;Dennis Mitchell
OTHERS PRESENT:
Gretchen Buchner, Council Liaison;Alexander Craghead; Carolyn Barkley; Mike Stevenson
STAFF PRESENT:
Michael McCarthy, Sr. Project Engineer;Twila Willson, Sr.Administrative Specialist;Ron Bunch, Community
Development Director;Judith Gray, Sr. Transportation Planner; Carissa Collins, Sr. Management Analyst;
Debbie Smith-Wagar,Assistant Finance &IT Director
1. Call to Order
Chairman Jeremy Vermilyea called the meeting to order at 6:31 pm.
2. Committee Business
a. Roll Call—Twila Willson called the roll.
b. Minutes —There were no additions, deletions or changes to the minutes; the March 3, 2010 minutes
were approved by unanimous vote as presented.
c. Term Rotations —Judith Gray covered the term survey results. When completing the rotation
timeline, she went with the (longer) time periods requested by committee members. Three vacancies
remain to be filled.- The recommended terms will be presented to Council for final approval.
d. Visitor Comments —There were no comments from visitors.
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3. Capital Improvement Program/Budget Hearings Update
Carissa Collins distributed the CIP report on (8) street related projects;unfunded projects are not indicated in
the report, only fully funded projects are shown.
Burnham St—The City is trying to capture staff expenses to charge to the project. This is a very large project,
with Ash Ave included.
Pavement Management Program has the Right of Way(RO)'Z broken out with the new revenue rates included.
Debbie Smith-Wagar spoke about borrowing$3m for Burnham St. and$3.5m for Greenberg/Pacific Highway
with up to 10-years financing for these projects. Interest rate is unsure and the type of loan is unknown at this
time,but the City of Tigard (COT) will most likely bond these loans.
Gretchen Buehner said the City will look to the state for economic development funding since there will be a
lower interest rate going that direction.
Debbie Smith-Wagar said the COT doesn't have a bond rating at this time. The State sells bonds to the bond
market and guarantees the bond. The City will probably be going out in for these loans in the fall. In
estimating the gas taxes it appears these funds will be going into the negative in 2015. The numbers will be
refined when going out for the loans with ten years as the worst case scenario for repayment. Memorial Day
generally indicates how the gas taxes look for the future.
Mike McCarthy reported the declining workload and projects, as indicated in this report,is related to employee
layoffs and reduced hours today. It has been a rough day for all city employees.
4. Bicycle/Pedestrian Subcommittee
Mike McCarthy distributed the proposed subcommittee (Pedestrian and Bicyclist) draft policies and protocol
document. He took information from the last meeting and refined the draft.The subcommittee will consist of
nine (9) members providing balanced interests in pedestrians and cyclists. Subcommittee members will be
assigned/appointed by the TTAC. Applications will include supplemental questions which will help in the
selection of a well-rounded group. Staff will make requests for potential members on the City's website and
Cityscape, then review the submitted applications and make recommendations;Basil Christopher will head the
subcommittee. The deadline limiting when applications will be accepted will probably be late in May.
Jeremy Vermilyea suggested making a few grammatical changes before presenting the draft to the Council. The
committee approved the redraft with those minor changes.
5. Urban Forestry Code Revisions CAC
Judith Gray presented the memo from Todd Prager regarding the Urban Forestry Code Revisions Citizen
Advisory Committee (UFCR CAC) and invited TTAC to participate. Transportation issues are important in
these revisions and there are numerous areas where these codes are directly related to this committee:
• Street cross sections, spacing and type of trees.
• Vision problems should be considered.
• First phase in landscape planning (vaults, size,irrigation, etc.)
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Trees would be budgeted for through the development plan as a requirement for future development. An
example of the Costco development was given of that type of development.
It was suggested there be two representatives from this committee to serve on the UFCR CAC,however, staff
doesn't want to pressure committee members to take on more than they can handle. Those interested in
participating on this committee were asked to contract Judith Gray. Participation would involve a one year
commitment (approximately 15 meetings).
Presentations will be brought by the UFCR CAC with their recommendations to this committee. Jeremy
Vermilyea recommended there also be two representatives from the planning committee on the code revision
committee.
6. Review of TTAC Duties and Charges
(This item was originally skipped over,going on to item#7, as Ron Bunch was not present at that time.)
A major focus of tonight's meeting is to review the bylaws. (Gretchen Buchner excused herself at 7:25 pm)
The purpose was to clarify TTAC's role in planning,its functions, delegation to subcommittees, etc. and what
the committee's activities will be in the future.
Ron Bunch explained that TTAC was intended to have a significant advisory role to the Council.AdHoc
committees were used in the past, but there were difficulties with that approach. Numerous other task forces
were in place and subsequently dissolved. The impact of transportation issues however,became a key factor
with the community and Council. Citizen involvement was becoming very important with transportation issues.
For example, the TTAC or its subcommittees could be involved in:
• Metro's 1-5/Pacific Highway corridor refinement plan
• Represent the City to Metro and legislature
• Engage the community,when possible,in resolving transportation issues
• Be the nucleus for pedestrian/bicycle programs
• Prioritize potential projects
• Assist with access management on Pacific Hwy
• Assist with downtown circulation plan,plus numerous other proposed projects
• Neighborhood traffic management—i.e., stop signs, signals,geometrical changes
TTAC representatives participating on other committees will keep TTAC engaged by presenting important
information from those meetings. By coming to meetings members will receive reports and updates on all
studies and projects. This core group of citizens with transportation interests and backgrounds will be better
prepared to make decisions and recommendations.
Jeremy Vermilyea suggested the possible need to occasionally meet more than once a month to get through the
amount of information to make intelligent recommendations.
Brainstorming continued:
• Council makes the final decisions with TTAC recommendations
• TTAC can recommend prioritization of projects
• Basic organization and processes of TTAC need to be set—what's and when's; the fine tuning may not
be defined now,but will evolve at differing stages as we proceed
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• Committee members are to consider this topic over the next month and continue the topic next month
with creation of a draft roadmap that can be adjusted as we proceed
• Provide an organizational chart indicating where TTAC stands in the decision process and how it
connects with COT and other committees.
• Look to other municipalities for how their process works
• Due to time commitment issues, the idea of subcommittees/groups that would report back to TTAC
sounds favorable
• Members don't want TTAC to become overwhelmed. TTAC intersects with many other committees in
the city and thus could become overwhelmed
• Concentrate on the scope of the team and method of breaking down,prioritizing, deciding on whether
other groups need to be created,using AdHoc in some cases,but use flexibility for adaptation
Ron Bunch shared Community Development's Strategic Action Plan for 2010-2012,which includes several
potential transportation activities. These will be summarized before the next meeting to present a potential
TTAC work program.
Jeremy Vermilyea recommended closing this brainstorming discussion for the time being,but be prepared to
come back with recommendations to discuss briefly next month.
Mike McCarthy expressed his appreciation for the TTAC member's time, contributions, and for working
together on how to best achieve their goals.
7. Other Staff Updates
Mike McCarthy provided a brief update on construction projects and distributed a handout with a summary of
all projects. The summary format was appreciated and committee members asked to have project updates
presented in that fashion in the future.
• Pacific Hwy/Greenberg-project has started. Kerr Construction won the bid and construction starts in
late April/early May.Washington County is managing the project. The contractor wants to finish the
project this year,but Mr. McCarthy anticipates it will most likely go until next spring. Construction on
Pacific Hwy will be from Bpm—5 am weekdays and some weekends possibly. Construction work on
Greenberg and Main may be somewhat looser but work areas will be limited to minimize traffic delays.
The construction schedule will be available within a few weeks. COT will have reader boards on the
highway to inform motorists of the project and potential delays.
• Burnham St—project is progressing well.
• ARRA Pavement—a stimulus project. Work on Bonita and 72"d will be at night, on Durham Rd the
weekend is the projected work time and construction will be starting soon. The contract is through
ODOT.
• Garrett St—sidewalk on south side will be starting soon.
• Flashing Yellow Arrow Signals—hardware has been installed and the timing will be activated soon.
• Slurry Seal and Overlay Programs—details will be available later. There are low bids on stimulus
overlays so the City hopes to benefit from lower asphalt rates.
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• City and County websites contain information on project updates and include the yellow arrow signals
also.
Judith Gray reported the issues around consultant selection for the high capacity transit land use study have
been resolved and we're progressing with that again.
Carissa Collins said the budget hearings are on May 3, 10, 17. The first date will include transportation issues.
8. Adjourn
Judith reminded the members that the library was still open and to please be quiet. The meeting was adjourned at
8:35 pm.
ell
Twila Willson, TTAC Secretary
i
i
A ST: Jeremy Vernvlyea, an
The next TTAC meeting will be held on Wednesday, May 5, at the Tigard Library 2d Floor
Conference Room, 13500 SW Hall Blvd. from 6.•30pm—8.30pm.
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2011-2015 Financial Forecast for Transportation Funds
Including Potential CIP as of April 7, 2010
Ending Fund Balances 2008 2009 2010 2011 2012 2013 2014 2015
Gas Tax 2,065,476 1,598,226 3,160,385 583,726 252,687 229,200 212,529 (175,776)
City Gas Tax 823,759 437,832 2,021,428 1,189,182 560,449 1,042,652 1,558,409 2,103,719
TIF&TDT 722,408 251,458 857,221 454,974 396,802 354,195 327,727 314,836
Street Maint Fee 201,047 201,048 201,256 362,338 432,420 566,138 476,917 465,351
Transportation Funds
Forecasted Ending Fund Balances
$3,500,000
$3,000,000
$2,500,000 ,
$2,000,000 , -- --
$1,500,000 ,
$1,000,000
$500,000
$0 — - - — -
-$500,000 2008 2009 2010 2011 2012 2013 2014 7,015
■Gas Tax City Gas Tax w TIF&TDT Street Maint Fee
97002 Bumltam St.Reconstruction
The construction of Burnham Street improvements incorporates design concepts recommended by the Tigard Downtown Comprehensive Streetscape Plan. These concepts
include widening Burnham Street between Main Street and Hall Boulevard. Sidewalks,landscaped medians,pedestrian crossings and on-street parking will be provided as part of
the widening. In addition,a traditional four-way intersection will be installed at the intersection of Bumham Street and Ash Avenue. Green street stormwater management
features will be constructed for water quality enhancement. Construction began in the Fall of 2009 and will be complete in June 2011.
Location
Burnham St from Main to Hall Blvd.
Photo goer here Project Manager(s)
Kim McMillan,Public Works Engineering
Funding Status
Fully Funded
Actual Revised
Through Budget Projected
2008-09 2009-10 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 Total
External Expenses
Land/Right of Way Acquistion 599,376 0 737,752 0 0 0 0 0 737,752
Design and Engineering 0 0 103,976 46,154 0 0 0 0 150,130
Construction 0 5,106,463 2,288,410 2,250,000 0 0 0 0 4,538,410
Total 599,376 5,106.463 3,130.138 2.296.154 0 0 0 0 5,426,292
Internal Expenses
Project Management 0 0 0 77,000 0 0 0 0 77,000
Construction Management 0 0 0 267,872 0 0 0 0 267,872
Public Involvement 0 0 0 40,020 0 0 0 0 40,020
Total 0 0 0 384.892 0 0 0 0 384,892
Total Project Expense 599.376 5,106;463 3,130138 2,681,046 5,811,184
Revenue Funding Source
Gas Tax 0 1,800,000 2,339,407 1,853,736 0 0 0 0 4,193,143
Transportation Development Tax 0 100,000 41,476 36,403 0 0 0 0 77,879
Traffic Impact Fee 599,376 2,350,000 394,025 313,408 0 0 0 0 707,433
Underground Utility 0 300,000 124,429 97,202 0 0 0 0 221,631
Water CIP 0 450,000 230,801 180,297 0 0 0 0 411,098
Urban Renewal Fund 0 350,000 0 200,000 0 0 0 0 200,000
Total Project Revenues 599.376 5.350.000 3.130,138 2,681,046 0 0 0 0 5,811,184
Other Revenue Source
0 0 0 0 0 0 0 0 0
Total
95030-Ash Ave.Extension(Burnham to RR)
This project includes construction of a 24-foot wide paved section to provide two travel lanes and a 5-foot wide sidewalk on the west side. Streetlights,storm drain,and sanitary
sewer pipes are also included in the project The new street connects the future Burnham/Ash Avenue intersection to the new Pack and Ride parking lot constructed by the
Commutes Rail projecrt
Location
Ash Avenue,North of Burnham Street
Photo goer here Project Manager(s)
Kim McMillan,Public Works Engineering
Funding Status
Fully Funded
Actual Revised
Through Budget Projected
2008-09 2009-10 2009-10 2010-U 2011-12 2012-13 2013-14 2014-15 Total
External Expenses
Land/Right of Way Acquistion 381,583 0 0 0 0 0 0 0 0
Design and Engineering 2,082 0 0 0 0 0 0 0 0
Construction 0 250,000 336,124 195,375 0 0 0 0 531,499
Total 383,665 250,000 336,124 195,375 0 0 0 0 531,499
Internal Expenses
Project Management 0 0 0 25,600 0 0 0 0 25,600
Total 0 0 0 25,600 0 0 0 0 25,600
Total Project Expense 383,665 250,000 336,124 220,975 557,099
Revenue Funding Source
Gas Tax 381,583 109,251 195,375 220,975 0 0 0 0 416,350
Water SDC 0 100,749 100,749 0 0 0 0 0 100,749
Water CIP 0 40,000 40,000 0 0 0 0 0 40,000
Total Project Revenues 381,583 250,000 336,124 220,975 0 0 0 0 557,099
Other Revenue Source
Total
0
95001-Pavement Management Program
This program,funded by the Street Maintenance Fee,consists of pavement overlays and slurry seals on various streets throughout the city in order to preserve the City's
investment in the existing street surface. Pavement overlays are planned in Summer 2010 on Sequoia Pkwy,Pfaffle St,and portions of Commercial St,121st Ave,98th Ave,and
North Dakota St,depending on paving prices. Slurry seals are planned in 2010 in the Picks Landing area south of Durham Rd,and in the neighborhoods around the intersection
of 135th Ave with Walnut St.
Location
Citywide
Photogoer here Project Manager(s)
Mike McCarthy,Public Works Engineering
Funding Status
Fully Funded
Actual Revised
Through Budget Projected
2008-09 2009-10 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 Total
External Expenses
Design and Engineering 0 0 0 40,000 40,000 40,000 40,000 40,000 200,000
Construction 809,444 850,089 776,000 737,500 1,025,000 1,300,000 1,600,000 1,600,000 7,038,500
Total 809,444 850,089 776,000 777,500 1,065,000 1,340,000 1,640.000 1,640,000 7,238,500
Internal Expenses
Project Management 0 0 0 10,400 10,400 10,400 10,400 10,400 52,000
Construction Management 0 0 0 40,000 40,000 40,000 40,000 40,000 200,000
Total 0 0 0 50,400 50,400 50,400 50,400 50,400 252,000
Total Project Expense 809,444 850,089 776,000 827,900 1,115,400 1,390,400 1,690,400 1,690,400 7,490,500
Revenue Funding Source
Gas Tax 16,070 87,903
Street Maintenance Fund 793,374 762,186 776,000 827,900 1.115.400 1,390,400 1,690.400 1,690,400 7,490,500
Total Project Revenues 809,444 850,089 776,000 827,900 1,115,400 1,390,400 1,690,400 1,690,400 7,490,500
Other Revenue Source
Total
????-Streets Right-of-Way Maintenence
This program,funded by the Street Maintenance Fee,is for maintenance of street right-of-ways on City Arterials and Collectors. Work will include mowing,vegetation
trimming,maintenance of stormwater infiltration planters,and minor landscaping to maintain and enhance the aesthetics of the community.
Location
Citywide
Photo goes here Project Manager(s)
Vance Walker,Public Works
Funding Status
Fully Funded
Actual Revised
Through Budget Projected
2008-09 2009-10 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 Total
External Expenses
Construction 0 0 0 12,500 75,000 100,000 100,000 100.000 387,500
Total 0 0 0 12,500 75.000 100.000 100,000 100,000 387,500
Internal Expenses
Project Management 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0
Total Project Expense 0 0 0 12,500 75,000 100,000 100,000 100,000 387,500
Revenue Funding Source
Street Maintenance Fund 0 0 0 12,500 75.000 100,000 100,000 100,000 387,500
Total Project Revenues 0 0 0 12,500 75,000 100,000 100,000 100,000 387,500
Other Revenue Source
Total
97003-Main St/Green St Retrofit
The Main Street project is a multi-year project including comprehensive redesign and construction of the full length of Main Street The project is divided into 2 phases:Phase 1 starts at the railroad tracks
and proceeds south to Pacific Highway.Phase 2 will start at the railroad tracks and terminate at Scoffins Street,where the Pacific Highway project will complete improvements in FY 2010-11. Phase 1
(HTTP Grant proposal)is to reconstruct the street in accordance with Green Street Standards for 1400 lineal feet of Main Street It encompasses the entire public right-of-way(ROW)and includes streets,
curbs,sidewalks,landscape and drainage improvements. Design will be based on concept plans as approved in the Downtown Streetscape Plan.
Location
Main St.
Photo goes here Project Manager(s)
Kim McMillan,Public Works Engineering
Funding Status
Fully Funded
Actual Revised
Through Budget Projected
2008-09 2009-10 2009-10 2010-11 2011-12 2012-13 7013-14 2014-15 Total
External Expenses
Design and Engineering 0 60,000 0 160,000 160,000
Construction 0 0 0 390,000 390,000 780,000
Total 0 60,000 0 160,000 390,000 390,000 940,000
Internal Expenses
Project Management 0 0 0 42,000 21,000 21,000 84,000
Construction Management 0 0 0 0 78,000 78,000 156,000
Total 0 0 0 42,000 99,000 99,000 240,000
Total Project Expense 0 60,000 0 202,000 489,000 489,000 1,180,000
Revenue Funding Source
Gas Tax 0 60,000 0 202,000 489,000 489,000 1,180,000
Total Project Revenues 0 60,000 0 202,000 489,000 489,000 1,180,000
Other Revenue Source
Metropolitan Transportation Improvement Program 0 0 0 511,460 44,865 1,983,675 2,540,000
Total
????-Citywide Sidewalk and Pedestrian Improvements
This program will allow the addition of sidewalks,short trail connections,and related facilities in order to link key gaps in the city's pedestrian system Projects will be chosen each year based on
pedestrian need,safety,benefit,mobility options,and ability to leverage other resources. Candidate locations have been identified in the Transportation System Plan(TSP)and include 121st Avenue,
Tiedeman Avenue,Tigard Street,North Dakota Street,and crossings of busy streets such as McDonald Street and Greenburg Road. Areas around city schools include 97th Avenue and Murdock Street,
pedestrian facilities in Town and Regional Centers,connections to transit stops,and short trail sections identified in the Neighborhood Trails Plan.
Location
Citywide
Photo goes hen Project Manager(s)
Mike McCarthy,Public Works Engineering
Funding Status
Fully Funded
Actual Revised
Through Budget Projected
2008-09 2009-10 2009-10 2010-U 2011-12 2012-13 2013-14 2014-15 Total
External Expenses
Land/Right of Way Acquistion 0 0 0 10,000 10,000 10,000 10,000 10,000 50,000
Design and Engineering 0 0 0 10,000 10,000 10,000 10,000 10,000 50,000
Construction 0 0 0 101.000 101.000 101,000 101.000 101.000 505,000
Total 0 0 0 121.000 121,000 121,000 121,000 121,000 605,000
Internal Expenses
Project Management 0 0 0 10;000 10,000 10,000 10,000 10,000 50,000
Construction Management 0 0 0 10,000 10,000 10,000 10,000 10,000 50,000
Total 0 0 0 20.000 20,000 20,000 20,000 20,000 100,000
Total Project Expense 0 0 0 141.000 141.000 141,000 141,000 141,000 705,000
Revenue Funding Source
Gas Tax 0 0 0 141,000 141,000 141,000 141,000 141,000 705,000
Total Project Revenues 0 0 0 141.000 141,000 141,000 141,000 141,000 705,000
Other Revenue Source
0 0 0 0 0 0 0 0 0
Total
95007-Barrows Rd.Sidewalk Installation
In FY 2008-09,the City entered into an agreement with Washington County to construct remaining half-street improvements along the east side of Barrows Road. A
developer was required to build the curb,sidewalk,and landscaping on Barrows Road but could not complete them as the half-street needed to wait for a County project to
repair the existing bridge over Summer Creek.Since the City of Tigard will take over half jurisdiction of Barrows Road,it was agreed that the City will complete the sidewalk
installation.The City has received$71,814 from the developer for the installation and the money has been deposited in the Gas Tax Fund. Sidewalk construction willbe
complete in FY 2009-10. The$20,000 in FY 2010-11 is for landscaping.
Location
Barrows Rd.
Photo goer here Project Manager(s)
Mike McCarthy,Public Works Engineering
Funding Status
Fully Funded
Actual Revised
Through Budget Projected
2008-09 2009-10 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 Total
External Expenses
Construction 0 0 50,075 20:000 0 0 0 0 70,075
Total 0 0 50,075 20,000 0 0 0 0 70,075
Internal Expenses
Project Management 0 0 0 0 0 0 0 0 0
Construction Management 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0
Total Project Expense 0 0 50,075 20,000 0 0 0 0 70,075
Revenue Funding Source
Gas Tax 0 0 50,075 20,000 0 0 0 0 70,075
Total Project Revenues 0 0 50,075 20,000 0 0 0 0 70,075
Other Revenue Source
Washington County 0 0 50,075 20,000 0 0 0 0 70,075
Total
95005-Pacific Hwy 99W/Greenberg Rd/Main St Intersection Improvements
The intersections of Pacific Highway/Hall Boulevard and Greenburg Road/Main Street combine to cause some of the worst traffic congestion in Tigard. This is the City's
portion of a combined City,County,and State project to improve both of these intersections. Improvements will include:
a)A third through lane on Pacific Hwy 99W through both intersections;
b)Additional tum lanes on Hall,Greenburg,and Main for more efficient intersection operation;
c)Improved roadway geometry(turning radius,etc.);
d)Wider sidewalks,crossing improvements,and new bike lanes;
e)stor nwater pollution-reduction treatment;and
0 Landscaping to improve the aesthetics of this central area of our community.
Construction is scheduled to start in early May,with completion anticipated in Spring 2011.
Location
Greenburg Rd./Hwy 99W/Main St.
Photogoer here Project Manager(s)
Mike McCarthy,Public Works Engineering
Funding Status
Fully Funded
Actual Revised
Through Budget Projected
2008-09 2009-10 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 Total
External Expenses
Land/Right of Way Acquistion 0 620,000 1,502,800 0 0 0 0 0 1,502,800
Design and Engineering 285,772 0 488,348 0 0 0 0 0 488,348
Construction 0 351,450 871,000 2,030,000 0 0 0 0 2,901,000
Total 285.772 971,450 2,862,148 2,030,000 0 0 0 0 4,892,148
Internal Expenses
Project Management 0 0 0 79,000 0 0 0 0 79,000
Construction Management 0 0 0 350,000 0 0 0 0 350,000
Total 0 0 0 429,000 0 0 0 0 429,000
Total Project Expense 285,772 971,450 2,862,148 2,459,000 0 0 0 0 5,321,148
Revenue Funding Source
City Gras Tax 285,772 0 2,718,148 2,249,000 0 0 0 0 4,967,148
Water Fund 0 0 144,000 210,000 0 0 0 0 354,000
Total Project Revenues 285,772 0 2,862,148 2,459,000 0 0 0 0 5,321,148
Other Revenue Source
0 0 0 0 0 0 0 0 0
Total
Tieard Pedestrian and Bicyclist Subcommittee of the Tigard Transportation Advisory Committee (TTAQ
Draft Policies and Protocol
Purpose of Subcommittee:
1) To advise staff and the TTAC on issues affecting pedestrians and bicyclists.
2) Enhance and promote the community of Tigard by supporting walking and cycling.
Membership:
The Pedestrian and Bicyclist Subcommittee is composed of nine members. Efforts should be made to
provide balance among the committee membership in terms of pedestrian or bicyclist interest,
characteristics of their walking and cycling travel, and balanced demographics reflecting the community.
Preference is given to residents of Tigard,though others who live near or work in Tigard are eligible. As
this is a subcommittee of the TTAC, it will include at least one TTAC member.
Subcommittee members would be appointed by the TTAC following an application process established
by the TTAC.
Members would serve an initial one-year term. If reappointed, subsequent terms would be two years in
length. Members may serve consecutive terms.
Membership terms should be staggered to provide continuity on the subcommittee.
Members may recommend the removal of a member for nonparticipation. This would typically be
demonstrated by absence from three consecutive meetings. The TTAC would take the official removal
action.
Members may resign at any time.
The TTAC may fill committee vacancies as they arise by appointing a new member to serve the
remainder of the vacated term.
Chair:
The chairperson of the Pedestrian and Bicyclist subcommittee would be the TTAC member(or one of the
TTAC members)serving on the subcommittee. This chairperson will preside at all meetings and is the
designated spokesperson for the subcommittee at outside activities. The chairperson may designate
other subcommittee members to be the spokesperson for specific events.
The subcommittee may designate a vice-chairperson who will assume the duties of the chairperson in
his/her absence.
Votine:
Each committee member is entitled to one vote.
City staff will not vote.
Meetings:
The subcommittee will meet at a frequency, date,and time to be set by the subcommittee. The initial
meeting schedule is anticipated to be every other month in the late afternoon.
Additional meetings may be called by a majority of members or by the chairperson.
All meetings are open to the public.
Conduct of Meetings
All official decisions require a quorum of five members in attendance.
The subcommittee may establish rules of procedure as deemed necessary for the conduct of business.
An opportunity will be provided at each meeting for visitor communication on agenda and non-agenda
items.
Staff Support
The City will provide a staff member to serve as a liaison with the City's Public Works and Community
Development departments.
Staffing for this subcommittee will be primarily from the Public Works department,with assistance from
the Community Development department. There should be at least one staff person at each
subcommittee meeting.
BY LAWS OF THE CITY OF TIGARD
TRANSPORTATION ADVISORY COMMITTEE
SECTION 1. CHARGE AND DUTIES
{a) The Tigard Transportation Advisory Committee (TTAC) (the "Committee") has the powers
conferred by the resolution creating the Committee and approving these bylaws and such other
powers as granted by the Tigard City Council,but shall have no other powers. These bylaws
are adopted by resolution of the Tigard City Council, are binding on the Committee, and may
be amended only by the City Council.
(b) It shall be a function of the Committee to act as an advisory body to the Tigard City Council
and City staff pursuant to these bylaws.
(c) The Committee is charged with advising the City Council and staff regarding planning and
development of a comprehensive transportation network for the City of Tigard. This involves
tasks such as preparation of multi-modal transportation system plans and corresponding
transportation financing/capital investment programs; development of funding mechanisms and
sources to implement transportation projects and ensure adequate maintenance of the existing
transportation infrastructure;public involvement and education in transportation matters and
ways to improve traffic safety and accessibility in all transportation modes.
The Committee shall assist and advise City Council and staff regarding development of
traffic safety programs and public education about traffic safety. The Committee shall also
provide a venue for citizen involvement opportunities in transportation matters. Furthermore,
it shall also work to increase community awareness of transportation issues that affect the City
of Tigard.
The Committee shall coordinate its tasks, actions, and recommendations with other City
advisory commissions and committees. This includes,but is not limited to, the Planning
Commission regarding the relationship between land use and transportation; the Parks
Commission concerning trails and pathways, and the Budget Committee concerning matters of
transportation related funding.
(d) The Committee shall perform other duties as assigned by the City Council.
(e) The Committee may form subcommittees to investigate areas relevant to its charge or duties
pursuant to this section.
SECTION 2. COMPOSITION
(a) The Committee shall consist of eleven (11) members appointed by the City Council who are
residents of Tigard or own businesses or property within the City as follows
(1) There shall be three (3) representatives who own or have primary management
responsibility for businesses with the City of Tigard;
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(2) Eight (8) persons who are residents of Tigard and who represent a cross-section of
interests in the community at large. Effort shall be made to recruit a youth member and
a person with an interest in alternative transportation modes.
SECTION 3. APPOINTMENTS
(a) Council shall appoint individuals to meet the compositional requirements of above.
(b) Council shall determine a means of staggering appointments of members appointed initially to
ensure membership continuity.
(c) Appointments shall be made according to established Council procedures.
SECTION 4. TERM OF OFFICE
(a) After the initial staggering of terms, the term of office of all future, appointed members shall
be three (3) years or until their successors are qualified and appointed.
(b) Any vacancy on the Committee shall be filled by appointment by the Council upon
recommendation by the Mayor for the unexpired portion of the term. The unexpired portion
of a term does not count towards the two consecutive terms limit in Section 4(d).
(c) Members may be reappointed for one additional three year term. An initial one or two year
term under Sections 3(a) and (b) does not count towards the two consecutive terms limit.
(d) Members of the Committee shall receive no compensation for their services.
SECTION 5. ORGANIZATION OF THE COMMITTEE
(a) At its first meeting of the year, and thereafter annually, the Committee shall elect a Chair and
Vice Chair from its members who shall hold office at the pleasure of the Commission.
(b) If the Chair or Vice Chair should resign, the Committee shall, at it next meeting, conduct an
election and provide a replacement.
(c) The Committee shall meet at least quarterly during a calendar year at a time and place that is
specified at least 5 days in advance.
(d) All meetings shall be conducted in conformance with Public Meeting Law.
(e) A record of the Committee's proceedings shall be filed with the city recorder.
SECTION 6. VOTING
(a) General procedures of the Committee,including voting, shall follow Robert's Rules of Order.
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(b) A majority of votes shall determine the official position of the Committee on a given issue.
(c) Chair and Vice Chair shall vote on all matters before the Commission.
SECTION 7. COMMITTEE MEMBER RESPONSIBILITIES
(a) Members of the Committee shall:
(1) Regularly attend Committee meetings and contribute constructively to discussions;
(2) Consider and discuss issues from a Citywide perspective, as well as that of particular
stakeholders or interests;
(3) Understand and be able to articulate the Committee's charge,responsibilities, and
adopted annual work program;
(4) Strive to reach consensus on matters under consideration;
(5) Act with respect and consideration for the viewpoint of others;
(6) Review and provide comment on reports, presentations, and recommended policies or
strategies related to transportation issues that may come before it; and
(7) Vote on motions in front of the Committee, except where reasonable abstention is
necessary.
(b) Committee members shall discharge their duties as specified and or directed by Council.
However, the Committee shall not discuss specific land development applications that are likely
to be heard and/or decided upon by the Planning Commission, City Hearings Officer, or City
staff. However, the Committee may propose recommendations or otherwise participate
regarding legislative matters including but not limited to, citywide transportation policy;
transportation system planning, development standards, etc. This provision does not restrict in
any way the rights of any Committee member from exercising their participatory or due process
rights as a private citizen.
In addition,members shall not make representations on behalf of the City of Tigard or the
Committee unless specifically authorized.
SECTION S. ATTENDANCE
If any regular member of the Committee is unable to attend a meeting, he or she is expected to notify the
Chair or Vice Chair. If any member is absent from any six (6),regularly scheduled meetings within one
year or three (3) consecutive meetings without reasonable cause, the issue shall be placed on the upcoming
agenda,and upon majority vote of the Committee, that position shall be declared vacant. The Committee
shall forward its action to the Mayor and Council,who shall fill the vacant position.
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SECTION 9. QUORUM
At any meeting of the Commission, a quorum shall be a majority of the current members of the
Commission. No action shall be taken in the absence of a quorum except that the meeting may continue
with discussion on agenda items. For the purposes of forming a quorum,members who have
disqualified or excused themselves from participation in any matter shall be counted as present.
In the event a quorum will not be present at any meeting, the Chair or Vice Chair shall notify the
Committee members in advance so that a decision may be made whether to meet and take no action on
agenda items, or to reschedule to a different time.
SECTION 10. REMOVAL OF MEMBERS
(a) The City Council may remove members of the Committee in accordance with Section 8
Attendance.
(b) The Council may also remove members at its sole discretion.
(c) The Committee may make a recommendation to Council for the removal of a member for failure
to comply with Section 7 Committee Member Responsibilities. The Committee shall forward a
recommendation for replacement to the Mayor and Council in a timely manner.
SECTION 11. ANNUAL REPORT OF THE COMMITTEE
(a) Not later than December 1 of each year, the Committee shall prepare and file its Annual Report
to the City Council.
(b) The Annual Report shall include a summary of key activities and proceedings and any specific
suggestions or recommendations which the Committee believes would assist its mission or
improvement of the City's transportation infrastructure.
(c) The Annual Report shall not be submitted unless approved by the Committee.
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City o f Tigard
�� CITY ADMINISTRATION
Citizen Committee Interest Application
Please check which Board/Committee you are interested in serving on:
❑ Budget Committee ❑ City Center Advisory Committee ❑ Committee for Citizen Involvement
❑Library Board ❑Parks and Recreation Advisory Board ❑Planning Commission
❑Tigard Youth Advisory Council ❑Transportation Advisory Committee ❑Tree Board
❑ Other
Name: Date:
Address (Res.): Res.Phone:
City: Zip Code: Bus. Phone:
Address (Bus.): E-mail:
City: Zip Code: Suggested by:
Length of Residence in Tigard:
Where did you live previously?
Educational Background:
Occupational Status and Background:
How long have you been employed with this firm:
Previous Community Activity:
Organizations and Offices:
Other Information(General Remarks):
Any other pertinent information you want to share?
Please make sure to read and sign the second page. Application cannot be processed unless signed.
C:1lnetpublvn wftommunityAvolunteer_opsldocslcilizen_interest_applimbonydnl.DOCrev71114107
City of Tigard I Citizen Committee InkrestApplication I Page Two
Person to notify in case of emergency:
Address: City: State:
Contact Phones:
I acknowledge that any photograph or videotape taken of me participating in this activity may be used for
outreach, education or documentation purposes,without compensation,by the City of Tigard.
Signature of Participant: __ Date:
Please return this form to City of Tigard,13125 SW Hall Blvd, Tigard, OR 97223
C:1lnetpub%wwmoot%community%vo4unteer opsidxs\dtlzen_interest_appAmbm_pdnUJOCrev11/14107
Tigard Pedestrian/Cyclist Subcommittee - Supplemental Questions
Name:
Phone: Email:
One of the goals of the committee is to have a well-rounded group of members that represent the diversity
of transportation system usage and demographic diversity of Tigard. These questions will help towards
the goal of a well-rounded group.
How often do you walk or ride for each of the following types of trips? Where do you go to
and from? What sort of routes do you use?
Home to Work Commute:
Shopping and Errands:
Other trips (Parks, friends, schools, recreation, etc.):
Please describe your walking and/or riding - energy level, willingness to be in heavy traffic,
weather, security, etc:
Do you have children living with you? If so, what are their ages?
Where and how often do you walk or ride with children?
Are you connected with any organization related to walking and/or cycling? If so, please
describe the group and your involvement in it:
Is there anything else you would like us to know about you?
Commitment: Pedestrian/Bicycle Subcommittee members commit to attend meetings (typically once
every other month) and actively participate in subcommittee activities for an initial term of one year.
e. '
City of Tigard
&; Memorandum
To: Members of the Transportation Advisory Committee
From: Todd Prager,Associate Planner/Arborist
Re: Appointment of Urban Forestry Code Revisions Citizen Advisory Committee
(UFCR CAC) Members
Date: March 29, 2010
At your April 7, 2010 meeting the Transportation Advisory Committee will be asked to select up to two
of its members for consideration by Council to serve on the UFCR CAC. We recognize that Board and
Committee members already have significant time commitments in volunteering for the City of Tigard,
but we feel your participation on the UFCR CAC will greatly benefit the future code as well as the
mission of your Committee.
The Transportation Advisory Committee is being asked to select representatives because many of the
decisions that will be made during the process relate to the City's transportation network. For example,
street trees are a major component of both Tigard's urban forestry program and transportation network.
Street trees enhance the pedestrian and bicycling experience and mitigate the heat island, stormwater,
and aesthetic impacts of impervious surfaces. Improperly placed street trees can cause severe damage to
infrastructure, trip hazards, and result in significant repair costs for the City. An analysis of Tigard's tree
canopy revealed that City right-of-way only has 9% tree canopy coverage. This is significantly less than
surrounding communities such as Portland (-17%right-of-way canopy) or Lake Oswego (-36%right-
of-way canopy). One of the UFCR CAC challenges will be to find ways to ensure increased right-of-
way canopy in the future while at the same time protecting Tigard's transportation.system.
The UFCR CAC will be a fifteen-member committee that may include representatives of the Planning
Commission,Tree Board, Parks and Recreation Advisory Board,Transportation Advisory Committee,
development interests, environmental interests,landscape/arborist professionals, and three citizens at
large with a preference for those with technical knowledge in urban forestry issues.
The mission of the Citizen Advisory Committee will be to:
(1) Create an environment conducive to multiple and diverse opinions and ideas;
(2) Review and comment on draft code language prepared by staff;
(3) Ensure the urban forestry code is consistent with and supportive of the applicable goals,
policies, and actions measures in the Comprehensive Plan and the recommendations in the
Urban Forestry Master Plan; and
(4) Promote public understanding of the proposed urban forestry code.
Over the next year, to achieve the above mission the Citizen Advisory Committee will:
(1) Convene at least six meetings conducted by a third party project facilitator;
(2) Convene at least one facilitated workshop to promote public understanding and receive
meaningful public input;
(3) Consider all written and oral input received by the public;
(4) Seek to achieve general consensus on code provisions,if consensus cannot be reached then
decisions will be made by a majority vote;
(5) Assure respect and consideration of the viewpoints of others; and
(6) Recommend Council removal and replacement of members unwilling or unable to adhere to
the protocol described above.
Schedule
The first meeting of the UFCR CAC will be in late May/early June. The schedule is still conceptual at
this point,but there will likely be about 15 meetings (represented by the diamonds below) with the final
meeting in the summer of 2011.
Assessment Adoption
Project Kickoff • Current Codes Draft Code Revisions Peer Review process
L Tr
ee Groves
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® ® ® ® ♦ ® O 7 * 0 ® O * 0
Spring 2010 Summer 2010 Fall 2010 Winter 2011 Spring 2011 Summer2011
Background: Urban Forestry Code Revisions
In the summer of 2008, Council adopted the City's first Urban Forest section of the Comprehensive
Plan which establishes broad goals,policies, and action measures to update Tigard's tree and forest
related programs and regulations. Prior to beginning work on these updates, Council accepted the City's
first Urban Forestry Master Plan in the fall of 2009. The Urban Forestry Master Plan was developed
through a public process that involved analysis of past and present urban forest conditions, extensive
interviews of stakeholders and the public to gauge community preferences, and specific
recommendations and timelines for code revisions and program creation to achieve the community's
forestry goals.
Council's top priority for implementing the Comprehensive Plan as recommended by the Urban
Forestry Master Plan is to revise the urban forest related code provisions in the City's development and
municipal codes. In order to ensure representation of a broad set of viewpoints, Council has decided to
form an Urban Forestry Code Revisions Citizen Advisory Committee to advise staff during the update.
Tigard Construction Project Update
April, 2010
Construction Anticipated
Project Name Description Start Completion Activities This Month
• Third through lane both directions on Pacific Hwy
• Separate left,through, and right lanes on side streets
Utility Relocation
• Improved intersection geometry(turn radius, etc.) Late April/
Pacific Hwy/Hall Blvd/ • Safety—median on Pacific from Hall to 217 Early May Spring, 2011 Right-of-Way Acquisition
Greenburg Rd/Main St • Widened sidewalks, better crossings, and bike lanes 2010 � Contract Documents
Prepare for Construction Start
• Stormwater pollution-reduction treatment
• Landscaping and aesthetic improvements
• Full street reconstruction
• Widened sidewalks, many pedestrian amenities Utility Relocation
Burnham Street • Stormwater pollution-reduction treatment Fall, 2009 Spring, 2011 Stormwater system construction
• Landscaping and aesthetic improvements Road base preparation
• Dog park improvements
Pavement overlays on: Seeking to add streets: more of Bonita,
nd Late April/ Upper Boones Ferry, Sequoia Pkwy
ARRA Pavement • 72 Avenue Summer, pp y, q y
Preservation • Durham Rd Early May 2010
• Bonita Rd 2010 Construction Start
• Sidewalk along south side
Garrett Street • Landscaping and stormwater collection April, 2010 June, 2010 Construction Start
• Pavement overlay
Flashing Yellow Arrow Install new left turn signal heads allowing permissive left March, 2010 June, 2010 Signal heads installed; Wiring
Signals turns (turn left when you can) at 24 intersections connections;Timing and programming
Slurry seals on neighborhood streets in Picks landing
Pavement Management (south of Durham Rd) and the neighborhoods around Summer, Fall, 2010 Design work
Program—Slurry Seals 135th Avenue and Walnut Street 2010
Pavement overlays on Sequoia Pkwy, Pfaffle St, and parts
Pavement Management of Commercial St, 121St Ave 98th Ave and North Dakota Summer, Fall 2010 Design Work
Program—Overlays St 2010 Possible street additions if prices good