CCDA Minutes - 06/22/2010 v..
n
City of Tigard
Tigard Business Meeting — Minutes
TIGARD CITY COUNCIL, LOCAL CONTRACT REVIEW BOARD (LCRB)
& CITY CENTER DEVELOPMENT AGENCY (CCDA)
MEETING DATE/TIME: June 22, 2010/6:30 p.m. Study Session and 7:30 p.m. Business
Meeting
MEETING LOCATION: City of Tigard —Town Hall, 13125 SW Hall 131-vd., Tigard, OR
)7223
]Mayor Dirksen called the meeting to order at 6:30 p.m.
City Council and City Center Development Agency members present:
Name Present ,absent
Mayor/Chair Dirksen ✓
Council President/Board Member Wilson ✓
Councilor/Board Member Buchner ✓
Councilor/Board Member Henderson ✓
Councilor/Board Member Webb ✓
Staff present: City Manager Prosser,assistant Citi, Manager Newton,Councilor Buehner,
Redevelopment Project Manager Parrelly,City. 12ecorder Wheatley. City attorney Ramis arrived at
6:38 p.m.
The City Center Development Agency meeting convened into an Executive Session:
• CITY CENTER:D11V1 I.0PMEN'17 AGENCY L1Ecu,rIVF;SESSION: The Tigard City
Center Dcvelopment.Agency went into Executive Session at 6:31 p.m. for real property
negotiations under ORS 192.660(2) (c).
City Center Development Agency F_,xecurive Session concluded and City Council Study Session
reconvened at 7:16 p.m.
TIGARD CITY, COUNCIL/LCRB/CCDA MINUTES —June 22, 2010
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S'T'UDY SESSION
• Administrative Items
o Review Form for Cite Manager Annual Performance Review
Cin,Manager Prosser said that Human Resources Director Zodrow was available
for discussion on this item. Cite Council members indicated there was no need
to discuss the form for the review as they would be using the same format that
was used for the last review.
After discussion, the performance evaluation would be scheduled for the last
business meeting in July. Human Resources Director Zodrow will compile the
individual input from both the City Council and Executive Staff.
o Review New Council Mecting]"entative agenda Format
City Manager Prosser and City Recorder Wheatley referred to the ne-w Tentative
Agenda Format. City Recorder Wheatley reviewed the form, pointing out the
new features.
Study Session concluded at 7:24 p.m.
1. BUSINESS 1VIEETING
1.1 Mayor.Dirksen.called the City Council, Local Contract Review Board, and City Center
to order at 7:33:54 I3M
1.2 Roll Call:
Name Present Absent
Nla}Tor/Chair Dirksen ✓
Council President/Board Member Wilson ✓
Councilor/Board Member Buehner ✓
Councilor/Board Member Henderson ✓
Councilor/Board Member Webb ✓
1:3 Pledge of Allegiance
1.4 Council Communications&Liaison Reports: None
1.5 Call to Council and Staff for Non-Agenda Items: None
7:34:38 PM
2. CITIZEN COMMUNICATION
• Citizen Communication—Signs Up Sheet—No one signed in to speak.
• Follow-up to Previous Citizen Commuuucation: None
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7:35:18 PM
3. PRESENTATION OF AWARD TO"IF I WERE MZr1YOR"STUDENT CONTEST
WINNER
Mayor Dirksen presented a $50 gift card to John Marsh,a 5"grader at Alberta Rider Elementan,
for-his xvituung poster entry in the 2010 Oregon Mayors Association"If I were Major..."
student contest.
4.. HONOR TIGARD HIGH SCHOOL MEN'S TRACK TEAM FOR WINNING THE 2010
OREGON SCHOOL ACTIVITIES ASSOCIATION (OSHA) S'I'A'T'1=TRACK AND FI1_.L.D
CIAMPIONSHIP
Tigard High School Xlen's Track Team won the 2010 Oregon State Track and Field
Championship. No members of the team were present. Mayor Dirksen acknowledged and
congratulated the team.
7:39:37 PM
May.or'Dirksen reviewed the following Consent Agenda items:
5. CONSENT AGENDA: (Tigard Cit} Council and City Center Development.Agency)
5.1 Approve City Council Minutes:
a. March 23,2010
5.2 Approve Tigard Senior Center Lease Renewal
5.3 Authorize the Mayor to Sign an Application for Oregon Pedestrian and Bicycle
Program Grant Funds
5.4 City Center Development Agency: Adopt Relocation Policies for the City Center
Urban Renewal District—CCDA Resolution No. 10-02
5.5 Adopt Collective Bargaining Agreement between the City of 'Tigard and SEIU
503/OPEU Local 199, and authorization for the City Manager to Sign — Resolution
No. 10-33
RESOLUTION NO. 10-33 — A RESOLUTION ADOPTING A NEW
COLLECTIVE' BARGAINING AGREEMENT BETWEEN '11-IE CI'IY Ol'
TIGARD AND SEIU 503/OPEU LOCAL 199 AND AUlHORIZING TH1 CITY
MANAGER TO SIGN
Motion by Council President Wilson, seconded by Councilor Webb, to approve the Consent
Agenda.
The:motion-was.-approved by a unanitnous vote of City Council present.
Manor Dirksen Yes
Council President Wilson Yes
Councilor Buehner Yes
Coi icilor'l-lenderson Yes
Councilor Vlebb Yes
TIGARD. CITY COUNCIL/LCRB/CCDA,MINUTES—June 22, 2010
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7:41:03.PM
6. PUBLIC HEARING —FISCAL YEAR 2009=10•SUPPL.E.>t ENTAL.BUDGET
AMENDMENT—RECOGNIZING $3,250,000 IN BOND PROCLLDS'FOR TI-TE
PACIFIC HIGHWAY/GRBENBURG ROAD/N4AIN STREET INTERSECTION
CAPI'T'AL. IMPROVEMENT PROJECT
a. 'Manor Dirksen opened'the public hearing.
b. Sununation by Finance& Information Services Department
Finance and,Infortnation Services Department D1-rector LaFrance presented the staff
report;the written summary is on file with the Council packet meeting materials for this
agenda item. The resolution before the Cinr Council represents about one-half of a
bond the City finalised on June 21,2010 for S7,250,000 to fund the two major projects
referenced in the agenda item title above. Appro'x irately$4 million.will go towards the
Burnham Street construction. The remaining$3.25 million will fiind the
Greenburg/Pacific I-lighway/Main Street Intersection.
Finance and Information Services Department Director LaFrance said the resolution
before the City Council is for the Greenburg/Pacific Highway/Main Street Intersection
project. He referred to a discussion more than year ago during the Budget Committee
hearings about the need for bonding for these two,projects. This was discussed again
during the most recent Budget Coimnittee meetings. Because the project is also being
managed by Washington County in conjunction with another project,there is a need to
do the boiiduig now.
Finance and Information Services Department Director LaFrance summarised that the
Burnham Street portion of the bond will be repaid«rith gas tai funds. The Pacific
I-Iighway/Greenburg/Maui intersection bond will be paid for out of the City gas tax.
Essentially-the proposed resolution would mean•that the Cite would be borrowing
against die future City gas tax revenues.
Finance and Information Scivices Department Director I.,aFrance said that,by law, the
City Council docs not have to approve this action through a supplemental budget
procedure. The City Council can expend bond proceeds in the fiscal year received;
however, Finance and Information Services Department Director LaFrance said he felt
it was prudent thing to set up the resolution and go through the supplemental budget
process to recognize the revenue this fiscal year. This would make for a "cleaner audit"
when the books are closed on Fiscal Year'10.
In response to a question from Councilor Buchner, Finance.and Information Services
Department Director Lal�rance advised that this is a 10-year bond. He explained the
options available within this bond,which is essentially a bank loan. The City will pay
less than 3 percent interest and save the City more than $60,000. The payments are
scheduled on a straight ten-year amortisation with payments due every six months.
T,IGARD CITY COUNCIL/LCRB/CCDA MINUTES —June 22;,2020
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C. Public Tesrimonv: None. 7:48:20 1'M
d. Staff Recommendation: Finance and Infornlation Services Department Director
LaFrance recommended adoption of the supplemental budget amendment.
C. Council Discussion: None
f. Mayor Dirkscn closed the public hearing. 7:48:59 PM
g. Council Consideration: Resolution No. 10-34
7:49:02 1'M
Motion by Council President Wilson, seconded b}, Councilor Webb, to adopt
Resolution No. 10-34.
RESOLUTION NO. 10-34—A RESOLU'T'ION 'T"O ADOPTTHE FY 2010
SUPPLE,MENTAL BUDGET,AND RECOGNIZI-.THF_. $3,250,000 IN BOND
FINANCING FOR THE PACIFIC HIGHWAY/GRE-ENl3URG ROAD/MAIN
STREET INTERSECTION CAPITA I.. IMVROVFMENT PROJECT
The motion was approved by a unanimous vote of Cin,Council present.
Mayor Dirksen Yes
Council President Wilson Yes
Councilor Buchner Yes
Councilor Henderson Yes
Councilor Webb Yes
7:49:50 PM
7. IDENTIFY PRELIMIN-A[tY L.EGiSLATIZ7E PRIORITIES FC)R71-JE 2011 OREGON
LEGISLATIVE SESSION
Management Analyst Wyatr presented the staff report. The League of Oregon Cities requested
Tigard's input on the LOC's legislative platform. 'T'his platform is summarized in the Council
packet meeting mates ials on file for this meeting agenda,including the proposed legislative
agenda as prioritized by the City of Tigard's Executive Staff.
In addition to submitting input on the LOC priorities, the Cit` will produce its own priorities.
'Councilbr Buelmer commented on the Finance'and Taxation Committee items. Someone
needs:to facilitate the process of getting out information regarding the meed to overhaul the
state's fax-.system. There has been a lot of discussion and committee work at the state level,but
it has not percolated down to cities and counties. It was the strong consensus of the committee
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that this was important and LOC should loop at taking the lead to get the process started;i.e.,
come up with some talking points that can be used'by local governments all over the state.
Mayor Dirksein said thete was only one item he promoted to the League of Oregon Cities that
did not snake the state's priority list. 'I Ns item has to do with an issue that has come up with
our partnership with Lake Oswego pertaining to cut and fill permits. The Admuiistrativc Rule
is being interpreted so that the only people who can apply for a cut or fill permit are the owners
of property. The problem is that you might not want to purchase property if You cannot obtain
a cut and fill permit. In the past,you would apply for the permit first and,if it was approved,
then you would move ahead with the purchase. League of Oregon Cities was-asked to-take up
the bamier to go to rhe legislature to get the interpretation changed. LOC opted not to do so
because they said it was not a statewide issue.
Council President Wilson said-there had been interest in the past by some legislators of
overhauling the Oregon Department of Transportation (01301). He said he does not know if
this still a.possibility,but gi�'en that we are quite impacted by 01)0'1',the City of Tigard would
be interested in the outcome of such an overhaul. Council president Wilson said he would be
interested to learn if this was still of interest.
1\,Ianageriicnt analyst Wyatt said it will be an interesting session with the gubernatorial race
along with the state budget issues. On Friday,the Governor will release his list of core services.
City Attorney Ramis commented on the issue of the cut acid fill permits. It is possible that the
Special Districts Association would be interested in that legislation if it were crafted to say that
jurisdictions wide condemnation authorin,were exempt from the requirennent. The rationale
being that you know you could acquire the property.
Councilor Buchner suggested another choice might be to have language in the legislation to
provide that an entity would meet the standard to obtain a cut and fill permit if it had an option
to purchase the property. Management analyst Wyatt referred to the extensive preliminary
work by Lake Oswego to draft the legislation that was put forward to LOC. Lake Oswego is in
a holding pattern at this time and was interested in hearing the Cin?of Tigard's Opinion on this
matter. Mayor Dirksen_said he was certain that flys topic will be on the agenda for an
upcoming Tigard/Lake'Oswego joint City Council meeting.
7:56:59 13M
Mayor Dirksen said he recommended a change from the priorities recommended by Executive
Staff. Executive Staff recominended the following receive special attention:
1. Seek additional fiuidung,efficiencies and program support for multi-modal transit
and rail projects.
2. Resolve the disconnect between the Transportation Planning Rule and other
statewide land planning goals.
Maypi.Dirksen said,in his opinion,'ligard's first priority,should be No. 2 above. This is a
much larger issue to address and needs our energy. With City Council's approval, the Mayor
said he would-recommend changing that prions=.
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Management Analyst V11,att advised that State Representative Doherty hosted a Town Hall
ineeting.last week widn State'Treasurer Wheeler. 'This was an inforn-Litive, non-partisan forum.
There were will be two more'Town ]-]all meetings,June 29 and JuIv 14.
8:00.27 PM
8. DISCUSS DRA FY WEST BULL.MOUNTAIN CONCEPT 13LAN
Conimunity Development Director Bunch and Associate Planner Floyd presented this agenda
item,to the City Council, Community Development Director Bunch introduced Vq'th the
following key pouZts:
• Approximately three years ago,Washington County began work on concept planning for
Areas 63 and 64,west of Tigard. This planning was shelved for about a year and half to
address the urban and rural resen es process.
• 'The project was taken Lip recently. It appeals coinpletion'of a public review draft of the
concept planning for West Bull Mountain,areas 63'and 64 is imminent.
• I he issue before Cl",Council tonight is to detertnine-if the City Council xvishcs staff to
bring back information so Council can develop a position on this plan.
• The West Bull Mountain Concept Plan originally included about 500 acres. No-v, the plan
includes an a 12.
additional 2acres. This additional area is what Tigard has identified as its
urban reserve area. Metro and Washington Count=decided this area needed to be included
as part of the urban growth bou ndar), study,which Metro does every five Nears.
• The reason this issue is before the City Council tonight is because urbanization of this area
Would have profound impacts on the City of Tigard. -if rhe City Council wants to act on
thin matter this evening, the staff can prepare a work plan and schedule. The City Council
might-want to include the Planning Commnission in detetti ining a recommendation.
• The Concept Plan will have to be adopted by both Washington County and Metro
consistent with Metro's Functional Plan,'Title 11 that pertains to concept planning.
• Staffs recommendation to the City Council is that the City needs to review this matter and
ultimately=take a position to be represented to both Metro and Washington County as the),
go through the hearing processes.
Councilor Buehner noted that most of the land added had been in Area 63 and was deleted at
the last urban growdi boundary expansion process. One parcel in Area 64 was elinainated and
she wondered if this 31-acre parcel should be added back. 1-7-iis parcel is along Scholls Ferny.
Road. Community Development Director Bunch said this could be a recommendation to take
forward from the City Council. Mayor Dirksen said he would not oppose havvig this parcel
included.
Mayor Dirksen said one of his. major concerns is for the City's uifrastructure should high-
density development be unplemented. He asked if there was any calculation on population or
number of liouseholds. Conmiunity Development Director Bunch advised that such
calculations have been made and said that the concept planning is quite detailed. There are
between 4500—5000 units proposed for this area,which translates to 10-14,000 people. "1'lne
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concept planning effort is detailed in terms of identifying the transportation system and the
impacts to the transportation system. A conceptual sew,er system,storm drainage,and water
.system have been laid out along with a series of parks,6pen spaces,and trails.'llie Concept
Plan has to develop an operating,and maintenance costs schedule;that is,how much must be
paid in system development charges and what will the ongoing costs be for urbanization.
Mayor Dirksen asked if public safety=and street maintenance costs have also been calculated.
Cotnmtunityv Development Director Bunch advised that,yes,those costs have been included in
the concept plan. •The significant issue about this area is governance. This matter is one that
Metro takes quite seriously and is part of the Title 11 functional Plan requirements that must be
answered;i.e.,who will govern.this area and pay for and-assure that the infrastructure is
managed. Mayor Diiksen said these are also Ins concerns as well gtzantif�ying trip generation
because of die itnpact on arterials that currently serge the City of Tigard (Barrows Road,Scholls
Fern,Road,Beef Bend Road,and Bull 1\'fou ntain Road). Community Development Director
Bunch added that Durham Road and Pacific 1 Iighway are also of signiificant concern.
Council President Wilson observed that this extends and intensifies the process that has been
going on for years of the "density dumping" on the edges of the urban growth boundary. He
described how he would-prefer the more dense areas be shown for downtowwn'Tigard and the
Triangle. There is no transportation infiastructure for higher densities"on the edge." He
commented there are many parks shown but no park provider is named. Community
Development-Director Bunch said the governance provider was addressed as a political issue
that can be resolved later. Cotuncil aught want to address the timing for adoption as proposed
by Metro and Washington County.
Councilor Buchner said,Roy Rogers Road was theoretically supposed to be the replacement for
the Westside Bypass. She said she was concerned that if there is a tremendous amount of
density and conninercial development close to Scholls ferry,we would defeat the purpose of
Roy Rogers Road,which was to provide a relatively quick;easy north/south transportation
nnodalityy. 'There have been discussions about other transportation options that are not
discussed within this plan. Community Develoi7metnt Director Bunch said Tigard staff did an
itn-depth analysis of•the transportation plans and there are concerns throughout on the arterial
and collector system•aS well as for local streets. This is a significant issue that Tigard and
Sherwood have with the transportation system.
Councilor Webb asked if the design is to be an extension of Tigard or was it designed to be a
stand-alone community. Comnnunityy Development Director Bunch said dzis a difficult
question. Councilor Webb said as she looks at this•plan;it does not appear that it-could stand
alone and,yet,it isnot a good extension of the City of Tigard. Comrnunity Development
Director-Bunch said there are four factors that the City Council might want to consider:
1. Effects on the overall transportation system.
2. 'F,ype of land uses—is there a better place to locate density (near services)
3. Employment—is dnere access to commercial, schools and other services
4. Gottinance.
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Community Development Director Bunch said that in.-.evaluating the plan, the City Council
might find-there are significant concerns .vidi-its,lack contiguity,to a logical governance
provider,which is Tigard. We all have concerns with uiiiiieorporated urban development and
snow it would function well over the long term. This inight be a consideration the City Couuncil
desires to have brought forward and backed with specific findings.
Council President Wilson asked if this plan would be difficult to change once adopted by tine
Count-and Metro. Community Development Director Bunch said the County would need to
change its Comprehensive Plan to designate the densities and the transportation system as part
of its'1"SP on its regulatory reap. It would be difficult to change;however,the adoption process
is an opportunity for local jurisdictions that would be affected by this.to weigh in. This plan
had considerable momentum in 2003/2004. 'I"he time to-participatc and recommend changes is
now. Once adopted,we would-have a hard time changing it.especially if the governance issue
was not resolved. Council President Wilson said it appears that the expectation is that a service
provider would "just pop up"and the provider might be the City of Tigard,and vet,we are riot
"really,at the table." He said lie does not see where anyone is listening to Tip,rd's concerns.
Tigard is the only entity that.has water available. A stalemate will be created if a plan is adopted
that is not acceptable to the'City of Tigard. Community Development Director Bunch advised
that the City of'Tigard was at'the table at the technical advisory committee stage (one of about
twenty-five metnbers on the conirnittee). It was difficult to change the direction as just one
entity o'ftwenty-five. Council President Wilson pointed out that"Tigard is not just another
entin,. If the assumption is that the pro-6der Evill be Tigard,it rinight be time to assume
something else.
Comirnunity-Development Director Bunch expressed the concern that the governance issue was
riot addressed at all in the beginning. It is unfortunate that one of the most important elements
was not addressed because it was sidelined as a political consideration with no place in
developing the technical aspects of the.concept plan. It is frustrating to see it develop with the
sense of momentum towards completion. Washington County staff and the consulting team
have worked hard to get the plan to this stage. Flowever;without considering that the,question
of_governance,it becomes "just another concept plan without considering who would provide
services..."
In continuation of the discussion pertaining to governance,Mayor Dirksen referred to the
unanswered questions regarding who will buy the park Land,build collector streets,plant trees
and then make sure the infrastructure is maintained. He wondered if the assumption is that the
Counts-will somehow do this. Mayor Dirksen said the only reason local governments exist is to
provide services. If no one is identified to provide the services,then all you have for a plan is a
"pretty picture."
Councilor Webb recalled that\when the annexation discussions for Bull Mountain were
underway.,one of the benefits offered to the residents was to transfer as much density as we
could,into the downtown and other areas of'Tigard. She wondered if people from Bull
Mountain-live kno-kvlcdgc of the density that is now being planned for the area. She said that
transferring the density would still be a good option;however, she did not know if the County
would be,willing to consider this. Community Development Director Bunch said it was
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difficult-to raise this issue during the planning formulation because this issue touched on
governance and-was not entertained for a topic of°conversation. He agreed that if the
governance issue had been addressed at the start,then the.-concept plan might have been
different. Councilor Webb asked if there would be.a way to approach tine County to allow the
pian to stand as it is,but if those properties come into Tigard, then the density=could be moved
to other-parts of the City=. Community Development Director Bunch said this could be part of
the conversation if the CAV Council develops the position on the concept plan.
Cotnmutnity=Development Director Bunch said when the downtown vision.platttiing was done,
it was determined that an additional 2,000 units could be placed in the doNvntown. During the
Pacific Highway`dsioin for 2,000+ acres,a substantial amount of medium of and high densitti
residential could be added'vithun close proximity offuture light rail and meet housing needs for
this region. Councilor Webb advocated for this position to be presented to the County=.
Council President Wilson said'he thought the only way= for this proposal to work would be for
developers to-induce residents to conte into-the City of Tigard so "we could get out there."
Councilor Buchner said,there is a developer who is interested. Mayot Dirksen said this
developer cannot wait;if."he wants it to happen,he's going to have to make it happen."
Everyone is waiting for someone else to do something.
Commututy-Development Director Bunch asked if the Council wants staff to develop a set of
presetit<atiotns/itaforntariotn to bring forward to the City=Council in preparation for a position
statement on the detailed concept plan. Mayor Dirk-sen said that if this area is going to develop
outside the City of Tigard;where we have little.influence over many of die impacts it will have,
then we have concerns with the level of density. Council President Wilson added we have
concerns on the impact to the transportation infrastructure,which has no additional capacity.
Councilor Buchner noted there is no employment planned in the concept so people would stay=
in the area to work. May=or Dirksen said no nixed-use zones.are planned,which means that
th
everyone who lives in e area will have to go somewhere else to be employed.
Comtrnuuty Development Director Bunch said one of the issues we might x6sln to-'address in
the long term is that Tigard is doing a considerable,amount of work to accommodate econonuc
activity-and new housing in the appropriate places,inside'Tigard: dokvntown,along Pacific
Highwav,and within the Triangle. Should development of the area in the.concept plan be
considered in the short term when the density=could be accorrunodated by Tigard.
In response to a question for clarification from Councilor Henderson,Community
Development Director Bunch advised that this arca was brought into the Urban Growth
Boundary=iii 2002. Metro has a requirement that it be planned to a high level of detail. In 2004,
Washiington.County began the process. When Washitngton County=became involved in the
urban and-rural-reserve planning process in 2007,work- stopped on thus plan. Now that the
urban and rural reserve process is done,this was started up again with the focus for completion
by,the ctnd of.2010. This-is the first time that Community Development Director Bunch has
.seenthe-plain at this level of detail. k4avor Dirksen said a lot of what is shown on the maps now
was-translafed-into a visual concept that had only existed previously in written/dialogue form.
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Councilor Buehner said her issue is the lack of planning for an employment area. This is
basically another suburb area and we need to start looking at areas that provide employment so
people do not have to drive. Community Development Director Bunch agreed that the plan is
an automobile oriented,commuting project and at a level of density where transit might not be
feasible.
Consensus of City Council was to proceed as Community Development Director Bunch has
proposed.
9. COUNCIL LIAISON REPORTS
10. NON-AGENDA ITEMS
11. EXECUTIVE SESSION: Not held.
8:31:20 PM
12. ADJOURNMENT
Motion by Councilor Webb, seconded by Council President Wilson, to adjourn the meeting.
The motion was approved by a unanimous vote of City Council present.
Mayor Dirksen Yes
Council President Wilson Yes
Councilor Buehner Yes
Councilor Henderson Yes
Councilor Webb Yes
Catherine Wheatley, City Rec der
Attest:
Mayor,City of Tigard
Date: 9- 14. Q I] ) (—)
1AADM\CA1T1Y\CCM\201()\10)622 Final.doc
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