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CCDA Minutes - 03/11/2008 Agenda Item No. 3 Meeting of 7y NJ City of Tigard Tigard Business Meeting — Minutes TIGARD CITY COUNCIL LOCAL CONTRACT REVIEW BOARD (LCRB) MEETING DATE/TIME: March 11, 2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard—Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 • STUDY SESSION ➢ Discuss Tualatin River Wildlife Refuge Visitor Center Dedication Sponsorship Norm Penner and Steve Burke, representing the Tualatin River Wildlife Refuge spoke to the City Council regarding a request for sponsorship for the March 29,2008,Tualatin River National Wildlife Refuge Visitor Center dedication. More detailed information about this event is outlined in the staff report on file in the City Recorder's office. After discussion by the City Council, the consensus was to have the City of Tigard contribute$1500. ➢ Proposed Crosswalk on Durham Road at Tigard High School City Engineer Duenas reviewed a recommended location for an additional crosswalk on Durham Road for High School students. He reviewed there are approximately 300 crossings that occur daily near the high school auditorium and this would be the recommended location for the crosswalk. This project will be added to the Community Investment Program list. ➢ Tigard Chamber of Commerce"Shining Stars"Nominations After discussion,it was determined will forward their individual nominations for nominations for the Tigard Chamber of Commerce"Shining Stars" event. ➢ Administrative Items were reviewed: o Agenda Item No. 5 is to Disband and Acknowledge the Fanno Creek Park and Plaza Steering Committee. Members of the Steering Committee who plan to attend: Alice Ellis Gaut, Eugene Butera,Trisha Swanson,Lisa Olson,and Mike Swanda. o City Council received a copy of the Agenda Item Summary for Agenda Item No. 6 and Proposed Resolution: Consider Establishing and Appointing Members to the Council Service Task Force. Mayor Dirksen recommended some changes to the resolution and the Mayor's version is attached. o Councilor Buehner would like to check with fellow City Council members about the possibility of holding a joint meeting with the cities of Tualatin and Sherwood. City Manager Prosser will look into the possibility of possibly founing a steering committee consisting of elected officials from each of these municipalities. o The Tigard-Tualatin School District has requested that the Tigard Police expand the after-school program and work on goals associated with a grant. Consensus of City Council was to authorize the City Manager to sign any documentation for this program. o Oregon Mayor's Association annual student contest: If I wetv Mayor, I would.... Local contests may begin as early as March 21 and run through May 30. City of Tigard will participate. TIGARD CITY COUNCIL/LCRB/CCDA MINUTES — March 11, 2008 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 ofg • EXECUTIVE SESSION The Tigard City Council went into Executive Session at 7 p.m. to discuss real property transaction negotiations under ORS 192.660(2) (e) and for consultation with counsel concerning pending litigation under ORS 192.660 (2) (h). The Executive Session concluded at 7:19 p.m. 1. BUSINESS MEETING 1.1 Mayor Dirksen called the meeting to order at 7:31:03 PM 1.2 Roll Call Name Present Absent Mayor Dirksen ✓ Councilor Buehner ✓ Councilor Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ 1.3 Pledge of Allegiance 1.4 Council Communications &Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda Items: None 2. CITIZEN COMMUNICATION 7:32:53 PM • Tigard High School Student Envoy Megan Foltz presented a report on the activities of students at Tigard High. A summary of her report is on file in the City Recorder's office. 7:36:07 PM • Mark Padgett presented information on Operation Overhaul, which is a Fun Run that will take place on Saturday,March 29, 1-3 p.m. The purpose of this event is to raise money to restore a 1985 Volkswagen Golf for a Local GI, Scott Crouch,now serving in Iraq. Additional information about this event is on file in the City Recorder's office. 7:43:07 PM • John Frewing testified he is interested in protecting natural resources. He referred to generic conditions of approval for developments. There are two conditions that he is concerned about as he does not think they are being implemented or enforced. He commented on agreement between the City and Clean Water Services regarding private development activities. He said Tigard is responsible to make sure a developer removes invasive species from wetlands and vegetative corridors. To his observation,he said this is not being done. Mr. Frewing also said he would like to comment on the acceptance of the lot within Ash Creek Estates (Consent Agenda item)if the Council deems it appropriate. TIGARD CITY COUNCIL/LCRB/CCDA MINUTES — March 11, 2008 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov Page 2 of5 Mayor Dirksen advised that if there are instances where regulations are not being met, then the Council will ask the staff to look into. With regard to Ash Creek Estates, Mayor Dirksen advised that the City Council has received Mr. Frewing's e-mail on this subject. The Council has been assured by staff that terms of compliance are being met. In response to a question from Councilor Woodruff, Mr. Frewing advised that he does not think the invasive species have been removed on the parcel being donated to the City from Ash Creek Estates. He said he's concerned about the cost if the City should accept; this could become a liability. 7:50:30 PM Eldon Tichener - Summerfield Civic Assn. and Pamela Warner, Administrator for Summerfield addressed the Council. Summerfield is a community of about 1700 residents. They noted concerns with SW Durham Road from 98s' Street west to Summerfield Drive. Owners are responsible for maintaining rights of way adjacent to their lots. Mr. Tichener described how this is difficult for homeowners to do because of the wall between their lot and the right of way property. As the City develops its budget for the upcoming year, he said he hoped the City Council would consider devoting adequate funds for the City of Tigard to maintain this right of way. There was discussion on the street maintenance fee, which was put into place several years ago. Initially, the City Council considered including sidewalk, street lights, and right of way maintenance. A variety of negotiations on what the street maintenance fee ensued. Agreement was reached to address the backlog of streets that needed repair/maintenance. After five years, the fee and what it addresses would be reviewed to determine if other maintenance needs could be added. The street maintenance fee has been in force for four years. Mayor Dirksen noted one of the difficulties is why would one street's right of way be maintained using these funds when another street would not. He agreed that Durham Road is an entrance to the City. Maintenance of the fight of way has not been included in the budget. It was estimated that it would cost about$174,000 per year to maintain the Durham Road right of way. 7:56:53 PM Mayor Dirksen reviewed the Consent Agenda: 3. CONSENT AGENDA: 3.1 Approve Council Minutes for January 8,and 15,2008 3.2 Receive and File: a. Council Calendar b. Tentative Agenda 3.3 Consider a Resolution to Add a Section on "Disclosure of Sensitive Information" to the Intergovernmental Agreement of the Regional Water Providers Consortium.—Resolution No. 08-07 3.4 Accept an Open Space Donation from Ash Creek Estates Homeowners Association 3.5 Local Contract Review Board: a. Approve Contract for Enterprise License Agreement from Environmental Systems Research Institute (SSRI) for Geographic Information System(GIS) Software. Motion by Councilor Sherwood,seconded by Councilor Buehner, to adopt the Consent Agenda. The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Sherwood Yes Councilor Woodruff Yes TIGARD CITY COUNCIL/LCRB/CCDA MINUTES — March 11, 2008 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 3 of5 7:59:14 PM 4. ANNUAL EMERGENCY MANAGEMENT PROGRAM UPDATE Emergency Management Program Coordinator Lueck presented the staff report and a PowerPoint presentation. Copies of these documents are on file in the City Recorder's office. 8:32:08 PM 5. DISBAND AND ACKNOWLEDGE THE FANNO CREEK PARK AND PLAZA STEERING COMMITTEE Senior Planner Nachbar presented the staff report and summarized the past work of the Steering Committee. A copy of the staff report is on file in the City Recorder's office. City Council considered Resolution No. 08-08: A RESOLUTION COMMENDING MEMBERS OF THE FANNO CREEK PARK AND DOWNTOWN PLAZA STEERING COMMITTEE AND DISBANDING THE COMMITTEE Motion by Councilor Buchner, seconded by Councilor Woodruff, to adopt Resolution No. 08-08. The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Sherwood Yes Councilor Woodruff Yes Members acknowledged by the Mayor and City Council included the following: Carl Switzer,Alice Ellis Gaut, Eugene Butera,Mike Swanda,Trisha Swanson,Lisa Olson,Mike Freudenthal,Dan Dolan,Brian Wegener, Chuck O'Leary 8:42:18 PM 6. CONSIDER ESTABLISHING AND APPOINTING MEMBERS TO THE COUNCIL SERVICE TASK FORCE Assistant City Manager Newton presented the staff report and reviewed the proposal to establish and appoint members to the Council Service Task Force. There was a pre-meeting last week for the purposes of brainstorming ideas to attract members of the community to serving at the local level. A copy of the staff report is on file in the City Recorder's office. After discussion consensus was in support of the proposed resolution and the tasks to be assigned to this group. Motion by Councilor Woodruff, seconded by Councilor Buehner,to adopt Resolution No. 08-09. A RESOLUTION ESTABLISHING AND APPOINTING MEMBERS TO THE COUNCIL SERVICE TASK FORCE TIGARD CITY COUNCIL/LCRB/CCDA MINUTES — March 11, 2008 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 4 of.5 The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buchner Yes Councilor Sherwood Yes Councilor Woodruff Yes 7. COUNCIL LIAISON REPORTS: None 8. NON-AGENDA ITEMS: None 9. EXECUTIVE SESSION: Not held 8:53:04 PM 10. ADJOURNMENT Motion by Councilor Woodruff, seconded by Councilor Buchner to adjourn the meeting. The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buchner Yes Councilor Sherwood Yes Councilor Woodruff Yes Gt;�A�� n--Q. Catherine Wheatley, City Recorder Attest: 0?119azz�� City of i.,,, Council President Date: _ • R-7 • 0 9 I:\ADM\Cathy\CCM\2008\080311 fmal.doc TIGARD CITY COUNCIL/LCRB/CCDA MINUTES — March 11, 2008 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 9 ofg