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City Council Minutes - 07/15/2008 Agenda Irani No. I.• Meeting of' R City ofTigard Tigard. o r hap a eirg uta s Min TIGARD CITY COUNCIL MEETING DATE/TIME: July 15, 20078 — 6:30 p.m. - Workshop Meeting MEETING LOCATION: City of Tigard— Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 6.30 psa 1. WORITSHOP MEETING 1.1 Call toOrder atyCouncsl 1.2 Roll Call Present Absent Councilor Sherwood Councilor Wrlson Councilor Woodruff Mayor Dirksen Councilor Buehner V" 1.3Pledge of Allegiance 1.4 Council Communications &Liaison Reports: None 1.5 to Council and Staff for Non-Agenda Items: CityMana ger Prosser reminded Council there was an Executive Session at the end of the tweeting. 2. DISCS THE REGIONAL TRANSPORTATION PLAN WITH METRO COUNCILOR BURKHOLDER, METRO STAFF AND C LAC .AMAS COUNTY BOARD OF COMMISSIONERS CHAIR PETERSON Assistant Community Development Director Bunch introduced this discussion on the Regional Transportation Plan,region-wide initiatives and ho theymight affect Tigarrd. He acknowledged two Planning Crommission members Matthew Muldoon and Margaret Doherty and noted.that Tigard wants to involve their Planning Commissioners in transportation discussions as much as possible since they soon will have the Transportation System Plan(TSP) and the Highway 99W Plan before then-: He welcomed Metro Councilor Rex Burkholder,ClaclQmas County Board of Commissioners Chair Lynn. Peterson and Metro Infrastructure Finance Manager Shaw. Metro Councilor Burkholder presented a PowerPoint on the Regional Transportation Plan. (RTI') update. He said a difference with this RTP update is that it should be seen as a subsidiary of the growth management vision rather than something operating independently. It willl be based not only on transportation needs but on the 2040 Concept values which define the kind of community we want to have. He listed desired outcomes of the RTP update— • Vibrant co canities (places to live where people have jobs, safe and secure places to walk and bike, many educational opportunities) • Economic Prosperity TIGARD CITY COUNCIL AGENDA—JULY 15, 2008 ..�..a, City of Tigard 13125 SW FU Blvd.,Tigard,OR 97223 1 503-639-4171 www.tigard-or.gov I� ,T age l of 9 • Safe and Reliable Tnuisportation • Reduced Greenhouse Gas Emissions • Clean air,water,healthyecosysterri • Equity(Currently,60%of the population pays more for transportation than they do for housing) He said the 2040 Growth Concept Flan is also being updated,_not by going back to the drawing board;but by recognizing Performance-Based Growth Management which bases growth management decisions on how well local and regional policy choices meet desired outcomes. He said they grant to take those concepts and ask how we meet challenges in aging infrastructure,governance,zoning and codes that don't help achieve our goals. He said we know the region is growing and our goal is to find out haw to grow in a way that is elegant,pleasant and fair to everyone. There are three main components; 1) Urban: Form- Metro Councilor Harrington is involved in this discussion.; 2)Transportation-- 2035 RTP Update-Metro Councilor Burkholder is the lead on this; and 3) Investments - We have a lot of land in urbanized areas and challenges in achieving our infrastructure goals. General Timeline to put these choices out in front of the public: • July-Dec 2008 Frame Choices (Use scenarios to illustrate choices.) • Jan-June 2009 Refine Choices (What mix of strategies is necessary?) • June-Dec 2009 Make Choices (Adapt the Regional Transportation flan, adopt the reserves, and put infrastructure strategies in place) • 2010-2011 Implement Choices (This really'doesn't stop;::it willrequire constant investment strategizung and refinement) Issues: Growth and Climate Change • One million more people expected in 30 years • Aging population and changing demographics (I`his will help us. People are interested in living in multi-family housing in centers.) • Growing congestion (People drive less in mixed--use communities) • Climate change (Global warming may accelerate the pace of people moving to the Northwest) • Cost of Energy Funding is not Keeping Face • Rising casts and not enough money • Aging Infrastructure—need to fix and upgrade roads,bridges,sewer and water systems,etc. • Maintenance consumes most of the spending. • Transit systems are experiencing higher demand but costs outpace revenues • Shift of funding burden to local governments A New Approach for the RTP • Outcomes tied to public values • Connecting People and Places • Strategic,innovative solutions • Transportation performance and quality of life effects TIGARD CITY COUNCIL;IL AGENDA— Y 15, 2 0 City of Tigard C 13125 S°W Ha11 Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tig-,trd-or.gov I r Page 2 of 9 How to stay Engaged • Attend our meetings!(JPACT,NTACMTA and.TPAQ • Participate in Mayors'and Chairs'forums • Tigard has all the issues that we face and Metro needs to learn from what they know. Lees talk. Keep up your participation. Metro Councilor Burkholder shared copies of a book called, Walk T7vrl He said citizens can pick up a free copy at Metro or order one for a $5 st:ripping fee. Regional walks are featured including some in Tigard, listed on page 219. Clackamas County Commissioner Peterson acknowledged Metro Councilor Burkholdees work on leading JPACT and for his efforts to view the Regional Transportation Plan differently- looking at innovative and cost effective outcomes for moving freight and people around rather than just trucks and cars. She gave an update on JPACT, noting that while Metro plays a key role in assembling interested parties, they realize that the cities and counties are the implementers; of land use and transportation. She said a JPACT subcommittee got together to examine how everyone could work,together to ensure some kind of regional success in obtaining transportation funding. She referred Council, to a handout, "Principles on Working Together for a Regional Package." She said they are proposing to take a vote in 2010 whether to ask the legislature to raise the vehicle registration fee to $54 annually, which would bring in $1 billion for the next 20 years. She said half would be dedicated to local projects within each county, similar to MSTIP. The other half of the money would go to larger projects, such as improving Highway 217 or a connector in Washington County. Clackamas County may use it for improving the 1-205 and 212/213 Interchanges She said the third part is to include a transit portion;however State law makes it difficult because any vehicle fee is constitutionally dedicated to roads only. So one proposal is to take the federally flexible MTIP money that comes to Metro and dedicate it only to transit,pedestrian and bike improvements if this ballot measure passes. She said the ballot measure came about because Washington County interprets their charter to say that arrything they do needs to go through the ballot measure process. So JPACT said they would join hands as a tri-county group and make a coordinated effort when seeking support. She said the legislative agenda that JPACT agreed to is to raise the gas tax 14 cents, increase annual vehicle registration fee to $54 and to index the gas tax to inflation. Councilor Wilson said Tigard has serious transportation needs and people here care about transportation. He said while people are very happy about commuter rail it has nowhere near the capacity of light rail. lie said the last time the vehicle registration fee was raised'it went mostly for a bridge program. The Washington Square Regional anter Plan called for two overpasses over Hghway 217 as well as in the Tigard Triangle, but these were not built.Yet Staley Junction is getting a new overpass. lie said he was not sure how the urban/niral split works. He said if safety is the issue, it should be noted that we've had many accidents, including fatalities on 99W. He said it seemed to him that the urban areas are subsidizing the rural areas Metro Councilor Burkholder agreed,saying that spending money is very political and realizing this,Metro hired Infrastructure Finance Manager Shaw to work in Salem on behalf of the region. He acknowledged that urban area legislators work on health care and education, corrections and social services etc. and not as much on transportation. He said Metro is working on raising awareness that transportation is one of our largest public infrastructure investment strategies and we want to take control of our destinies. He said this is a national issue TIG CITY COUNCIL AGENDA—JULY 15, 2008 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 3 of 9 and there is a movement to get regional governments making decisions on how federal transportation money is spent locally. Claclumas County Commissioner Peterson said 0DOTs highest priorities are the interstate system, state highways and safety, She said though district highways are their lowest priority, those highways are how we move the majority of our citizens around. She suggested these roads be given to the region or the counties because,"We know how to manage urban issues. But with that needs to come money." She said the question is how the region can structure a request to take control of these roads as well as the funding for them. She said Portland has done this jurisdictional transfer already,with Martin Luther King and Sandy Boulevards. Mayor Dirksen said in order to convince Tigard that this is a good idea we need to be shown that what we pay will come back to us. She said the money raised in each county stays in the county. However, Clackamas and Multnomah Counties have agreed to work together on the Sellwood Bridge improvements first. Councilor Wilson said the allocation now gives counties 24%,cities get 16% and the State gets the rest. He said Tigard has the least number of county roads of any city in Washington County so our citizens are paying ODOT but not seeing any return. He said the City of Tigard recently voted themselves a gas tax to help pay for improvements on ODOT's highway. Councilor Buchner offered sets of Tigard's traffic factoid flashcards. She noted that the busiest portions of 1-5, 217 and 99W run through Tigard. She noted that since the last time ODOT examined their allocation, the Metro region grew 4% above other areas in the state. She asked for Metro's and JPACTs support in asking for ODOT to reallocate the regional allocation. She also raised the concern about taking over highways without getting the funds along with the responsibility, She said, "We go to ODOT and say we'd like to do some improvements to your highway in our city. They say we have to pay for it but build it to their standards and let their bureaucracy control it. That doesn't sound right to our constituents,who have to live with the congestion on 99W." Councilor Buchner agreed that the region working together would be effective. Councilor Wilson said Tigard has spend a lot of time and money looking at solutions to the traffic problems on 99W, w1iich has to cross over a freeway, creek and railroad tracks. He said the answer often given is to keep widening 99W but that would divide the town. The most recent consultant said a solution may be connecting Walnut Street to Hunziker in the Tigard Triangle. He said it would be ideal to increase density in the Triangle but Tigard can't absorb density because the highways and interchange are overwhelmed. Fie said the City couldn't applyfor state money for this because it wasn't on the last RIP. He said he was not sure why it wasn't, and hopes it will be one this one. Councilor Buchner said that improving the streets that cross I-Eghway99W would nuke it work better, but we can't. She recommended the development of a more flexible funding model. Clackamas County Commissioner Peterson said Tigard needs to 1) ask what level of sei vice can they afford over 30 years of service, 2) find funding for alternate routes,3) pursue light rai and 4) make the city more bike and pedestrian-friendly so short trips don't jam up the system She suggested getting the regional trips onto a regional system and keeping the inter-regional trips off Highway 99W. Councilor Buchner mentioned what she calls the "doughnut effect" - lower density housing in the center of a city and denser housing around the edge. She said there was no infrastructure being built to bring these people in. Mayor Dirksen said Tigard actually has four areas where the City can accommodate higher density without TIG ARD CITY COUNCIL AGENDA—JULY 15, 2008 City of Tigard C 13125 SWHaR Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 4of9 impacting the lower density neighborhoods. But these areas that exist in urban form that could absorb the influx are all constrained from best and highest use development by transportation limits. Metro Councilor Burkholder said that these rules actually came out of central Oregon about destination resorts overwhelming rugal highways. He said FACT has both the LCDC and the Oregon Transportation Commission on notice that we are trying to implement this but is isn't working at all and is:the wrong approach. Metro Councilor Burkholder acknowledged that density rules in eastern Oregon do not work in our metropolitan areas. Mayor Dirloen pointed out that when Washington County planned areas 63 and 64,they only considered impacts on adjacent roads,not those such as Scholls Ferry or Roy Rogers that lead into it. Metro Councilor Burkholder said he hopes the updated RTP will force more of a global look. Clackamas County Commissioner Peterson said, "The important thing is that we are star-ting to realize that issues do not stop at cityor countylines. There is no one solution." Councilor Woodruff stated that he appreciated their work on this. He said, "We do a good job of articulating the problem but not the solution. said if light rail does corm to Tigard,he would prefer it not go down the highway and splitting the town in two as in Gresham. Councilor Sherwood said she was as a long-time Washington County resident and remembered that when the Wastside Bypass was proposed.,people said"don't built it,people will come." She said they came anyway. Metro Councilor Burkholder said the entire country is talking about congestion pricing as.a way to manage facilities. He suggested that Tigard consider pricing(tolls) as one way to fix H'ighway99W.. Tigard Planning Commissioner Muldoon suggested that politicians let the market make choices - give people a choice whether or not to pay toll by having the option to take another road. He also suggested avoiding any technology that slows traffic. Clackamas County Commission Chair Peterson gave an example where citizens were urged to try toll road for one year with the promise that it would be'removed at the end of the time. She said they experienced 20% less congestion with the end result that one year later people voted to put back the pricing. She said this can be tested to prove how well it works. Mayor Dirksen thanked everyone for coming and said it was encouraging and refreshing to hear talk about a solution that includes both transit and roads. At 7.56 PM Council recessed:. At 8:06 Mayor Dirksen adjourned the City Council meeting and called the members of the Center Development Agency to order. Deputy Recorder Krager called the roll. Present Absent Board Member Sherwood ✓ Board Member Wilson Board:Member Woodruff Chair Dirksen Board Member Buehner TIGARD CITY COUNCIL AGENDA—JULY 15, 2008 _ Ciryof Tigard 13125 5W Hall Blvd.,Tigard,OR 97223 5{73-639-4171 www.tigard-or.gov „� Page S of 9 3. UPDATE ON DRAFT DESIGN STANDARDS AND PROPOSED LAND USE MANGES FOR DOWNTO'WN URBAN RENEWAL DISTRICT AND PREVIEW OF JULY 30 OPEN FIt3UE Associate Planner Farrelly said the Downtown Improvement Flan recommended the implementation of design standards and land use revisions to carry out the guiding vision and principles. He said the updated Comprehensive Plan chapter for the Downtown Urban Renewal District includes policies and action measures calling for the development of design guidelines and standards that encourage attractive downtown commercial and residential arch tectme. They encouraged land use regulations with uses suitable for an urban village. He said a sub-committee comprised of City Center Advisory Commission (CCAQ and Planning Commission members has been working with staff over the past nine months to draft neer design standards and land use changes. He said there would be three review paths for applicants: • An over-the-counter option for minor renovations • Type II for building renovations based on clear criteria, • Type III would include a review by the Design Review Board(structure of this to be determined) He said all of the urban renewal district would be in one zone-Mixed-Use Central.Business District(MCTCBD) Associate Planner Farrelly discussed the public involvement process which includes an open house on July 30,2008 with all downtown property and business owners and other interested parties invited. He said it would also be advertised in the Cityscape and in newspapers. He said the draft code will also be available for review on the City's website for two weeks prior to the open house. He said staff will personally contact property owners to encourage participation. After the open house,a Consultant(paid for by grant) will review the work: Any changes made will be reviewed by the sub-committee.Then it will go through the C CA.Cg Planning Commission,and then Council review. Councilor Buchner as gid, ",Are you having another open house focused on businesses and property owners after the consultant changes it but before the public hearings?" Associate Planner Farrelly said that was a good idea if there were changes. Councilor Woodruff agreed with this outreach. Councilor Buehner said it was important that citizen sub- committee members participate,-as property owners may be more comfortable approaching them than a Councilor or staff person. Councilor Wilson said he was surprised by just one zoning designation and asked how theywould address different uses. Associate Planner Farrefly said that the'MUCID zone will refer to all allowed uses. Areas will be designated to have certain building types. He said with form based code there is less concern with building use as with the types of buildings. Cotmcilor Wilson advised being careful about design review and suggested putting in place a strong professional design review committee. I ie suggested using architectural professionals to stand firm and keep development to our standards. Associate Planner Farrelly said the subcommittee also recommended a professional review board. Mayor Dirksen asked if any members of the Downtown Business Owners Association were present at any meetings and what their reaction was. Associate Planner Farrelly said, "pro, but they were invited." City Manager Prosser said that Associate Planner Farrelly dict a presentation at the Tigard Central Business District Association meeting. Assistant Community Development Manager Bunch said the reception was good and concerns included: • staining a small scale pedestrian-oriented character • Creating a place where people feel comfortable and safe • Traditional forms of architecture were desired. • Great potential to use these standards`elsewhere in downtown besides Main Street Mayor Dirksen asked if form based code would hold up to legal challenges. Associate Planner Farrelly said Tigard will be using a hybrid,not a strict form based code and the consultant will help to ensure consistency with State rules,as will the City Attorney: TIGARD CITY COUNCIL AGENDA JULY 15.4 2008 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 5013-639-4171 1 www.tigard-or.gov I Page G of At 8:36 pm Councilor Sherwood moved to adjourn the CCDA and reconvene City Council and Councilor Bueliner seconded. All voted in favor. Mayer Dirksen reconvened the City Comicil. 4. DISCS TIGARD TRIANGLE ELEMENT OF THE TIGARD TRANSPORTATION SYSTEM UPDATE Assistant Community Development Director Bunch said the Tigard Triangle is designated as a Mixed Use Employment center, not a regional center,corridor or a town center. Fic said the opportunity to be designated as a regional center has been lost due to transportation issues. He said the Triangle is not meeting the past expectations set forth in the 1980's. It is in a great location but until we can solve some transportation issues there are obstacles to development potential. He asked Council for input. Councilor Sherwood said she read in the paper that Target was putting in money for transportation improvements. Assistant Community Development Director Bunch said transportation improvements will solve the problem of the traffic generated by the store, but not beyond that. There is still the question of what happens beyond that. One option is to use it for denser housing because it wouldn't create the same PM peak traffic. Councilor Milson said this area is unique,with three major highways crossing it, He said he did not favor high density housing there. He suggested zoning for the highest and best use.He noted that years ago when the Phil Lewis School closed, people said living there was not the greatest anyway, due to the heavy traffic noise and congestion. He said Tigard really needs to call attention to the problem of ODOT saying we can't build what people really want to build and maybe a building moratorium would get their mobility standards noticed. f Ie said he is not against all housing but if any is built there it should be urban. Mayor Dirksen agreed that it should be zoned and developed to the highest use. He said the opportunity for housing shouldn't be ruled out. Councilor Buchner expressed concerns about building two to three-story buildings that have a low floor area ratio. She said any development impacts the side streets and suggested that flyover ramps be used to help move people; She said the Washington Square Regional Center has some of the same issues and Mayor D rltsen agreed,saying they should be approached in the same way. Councilor Wilson suggested levying Systems Development Charges (SDG so each development pays for their impact. Assistant Community Development Director Bunch said this is a great urban problem to have and said he hoped we can work with our regional partners to get the most efficient land use and use of transit. CCAC Member Barldey askedwho regulates trafficlights on 72nd Avenue over Hghway217. She mentioned that there are several traffic lights on 72nd Avenue and one is only three-car lengths long which creates traffic bottleneclts. Mr. Bunch said he will talk to Engineer Duenas and Right-of-Way Manager McCarthy and get an answer to her question:. TIGARD CITY- COUNCIL AGENDA—JULY 15, 2408 City of Tigard 1r 13125 SW Hall Blvd.,Tigard.,OR 97223 1 503-639-4171 1 www.tigard ongov , I., Page%7kof 9 5. DISCUSS PROPOSED ALTERNATIVE PROCESS TO APPOINT AD-HCFC CITIZEN ADVISORY C ON MITTEES Assistant Planner Daniels presented this itern. Mayor Didssen asked Council if they had read the materials and were in agreement with staff's suggestion. Councilor Woodruff said,"This is OIC.only for groups that are going to be short-lived." Councilor Buehner suggested having a generalized call for interested people and setting up a pool with those names for short-lived committees. She cautioned that this should be a transparent systern. Councilor Sherwood said she wanted to avoid the appearance of the city handpicking conttnittees. Assistant Cbnunnnity Development Director Bunch replied that staff works with many people and gets to know people who are interested in what the City is doing. Councilor Woodruff mentioned concern about the appearance of cronyism Mr. Bunch suggested trying this for a year, monitoring it and seeking feedback from Council to see if it made the citizen involvement process more dynamic. Councilor Buehner agreed but said she wants a clear rule about checking in with this process. Councilor Wilson said the current system is too formal. He said he was an advocate of training people before they are even on a committee so they'll be able to step in and know what is expected of them. Mayor Di ksen said there is a general consensus for staff to appoint ad-hoc advisory committees,with a'review of the process in one year. He also suggested consideration of a standing Transportation Committee and asked staff to pursue this and come back to Council with a recommendation. 6. REVIEW 00UNCIL` ROUNDR JLE Assistant City Manager Prosser reviewed the proposed Council Groundrules and suggested changes. One suggestion is the Groundrules should be in sections. Councilor Buehner suggested looking at time spent on consent agendas. Councilor Sherwood noted often a presentation is read by staff from prepared nates that Council has already read prior to the meeting. Councilor Buehner said the discussions need: to be shown and the reason for decisions is the "meat" of the process and that needs to be shown. Assistant City Manager Newton noted that some scheduling of items on the agenda was due to outside agencies wanting to do a presentation that will be seen on television. Councilor Wilson said we've done a good job of starting to limit those. He said it is easier now to download, meeting materials from the internet so Council doesn't need to have a big presentation the night of the meeting. Assistant City Manager Newton said the task force recommended not having items on the agenda that don't pertain to City business. Councilor Woodruff noted that occasionally other meetings are called for such as first Tuesdays and meetings with the School District, for example. He said this should be added to page one. He also suggested that the event hosted for potential candidates should be open for anyone who is interested in what the City Council does. Councilor Sherwood suggested televising it. Mayor Dirksen said he agreed with Councilor Buehner that times for Point of Order and Adjournment were overly optimistic. Councilor Sherwood said the goal ought to be 900 p.m. Councilor Buehner said there should be a two-hour window for a meeting. After discussion Council agreed to change the Point of Order time to 9:00 p.m.and Adjournment for 9:30 p.m. TIGARD CITY COUNCIL AGENDA— JULY 1 , 2008 Cityof Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov �I� Page 8 o f`9 Councilor Sherwood said candidates need to see these rules before rLmning for office so they realize what will required of them 7. At 9:32 p.m. Oty Manager Prosser announced that the Tigard City Council was going into Executive Session under ORS 192.660(2) (e) to discuss real property transaction negotiation. 8. At 9:51 Mayor Dirksen adjourned the Executive Session and reconvened the regular Council meeting. At 9:52 p.m. Councilor Woodruff motioned to adjourn the Council meeting. Councilor Sherwood seconded and the motion passed by a majority of Council present. Councilor Sherwood Yes Councilor Wilson No Councilor Woodruff Yes Mayor Dirksen Yes Councilor Bueliner Yes Caroragerl Deputyty Recwer Attest: Mayor 4(ityof Tigard Date: IAADM\Chthy\CCM\2008\080715 Dmft.doc TIG ARD CITY COUNCIL AGENDA—JULY 1 , 2008 City oil, 13125 SW`Hall Blvd.,Tigard,OR 97223 503-639-4171 1 www.tigard-or.gov Page 9of9