City Council Minutes - 03/25/2008 Agenda Item No. 3)
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TIGARD CITY COUNCIL
LOCAL CONTRACT REVIEW BOARD (LCRB)
MEETING DATE/TIME: March 25, 2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting
MEETING LOCATION: City of Tigard — Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223
Mayor Dirksen called the Study Session to order at 6:31 p.m.
Name Present Absent
Mayor Dirksen ✓
Councilor President Sherwood ✓
Councilor Buehner ✓
Councilor Wilson ✓
Councilor Woodruff ✓
Staff Present: Assistant City Manager Newton, Community Development Director Coffee, Attorney
Yamachika, City Engineer Duenas, Public Works Director Koellermeier, Finance Director Sesnon,
Confidential Executive Assistant Lutz, and City Recorder Wheatley.
• STUDY SESSION
REVIEW FISCAL YEAR 2008-09 COMMUNITY EVENT FUNDING REQUESTS
o Finance Director Sesnon reviewed the requests for funding for community events for the next
fiscal year. The applications and Council Agenda Item Summary are on file in the City
Recorder's office.
o After discussion, City Council consensus was to authorize the funding as follows:
■ Atfalati (standing agreement) $ 5,000
• Broadway Rose 10,000
■ City of Tigard Dog Park 400
■ Family Week 8,750
■ Festival of Balloons 10,000
• 4"' of July 10,000
• Tigard High School Graduation Party 2,000
■ Tigard Historical Association 1,000
■ Tigard Playschool 50"' Anniversary 4,000
■ Tualatin Valley Community Band 1,000
■ Tualatin Riverkeepers 2,000
TIGARD CITY COUNCIL/LCRB MINUTES - March 25, 2008
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o City Council decided to Bold the remaining $1,000 should there be requests during the year.
o City Council discussed the request by Broadway Rose Theatre for $50,000 to help them with the
construction and renovation of the C.F. Tigard Building. Council discussed the possibility that
the City's donation be based on matching donations. After discussion, the City Council decided
to present this request as a "white paper' issue before the Budget Committee suggesting that a
one-time contribution be given to the Broadway Rose Theatre.
ADMINISTRATIVE ITEMS
o City Council reviewed the upcoming Council meeting calendar.
o The Council training session was scheduled for May 17, 2008, 9 a.m.
• EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 7:05 p.m. under ORS
192.660(2) (e), to discuss real property transaction negotiations.
Executive Session concluded at 7:13 p.m.
1. BUSINESS MEETING
1.1 Call to Order- City Council, Local Contract Review Board
Mayor Dirksen called the meeting to order at 7:31:15 PM
1.2 Roll Call
Name Present Absent
Mayor Dirksen ✓
Councilor Buehner ✓
Councilor Sherwood ✓
Councilor Wilson ✓
Councilor Woodruff ✓
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports: None
1.5 Call to Council and Staff for Non-Agenda Items: None
?. CITIZEN COMMUNICATION (Two Minutes or Less, Please)
• Citizen Communication
7:32:52 PM
o Connie Ramaekers, Erika Boudreau-Barbee, and Anna Lennartz, representing Tigard Turns the
Tide were present to talk to the City Council about preventing and reducing underage dritilong.
Council members viewed a video clip and were invited to attend an event on April 3, 2008, to help
with efforts to prevent and reduce underage drinking.
o John Ivl. Kearney submitted comments concerning Tigard Triangle Local Improvement District #1.
Mr. Kearney owns property located within the LID. A copy of his remarks as well as additional
TIGARD CITY COUNCIL/LCRB MINUTES - March 25, 2008
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Information (Outline of Procedural and Substantive Issues Relating to Ordinance No. 80-03) lie
submitted to the City is attached. Mr. Kearney asked the City Council to review this information
and take appropriate action.
Mayor Dirksen said he recalled Mr. Kearney's concerns when he spoke to the City Council at a
previous meeting. City Council asked several questions of staff when discussing alternatives; the
City- Council will continue to consider options as the LID progresses.
+ Follow-up to Previous Citizen Communication
o Assistant City Manager Newton gave a follow-up report regarding citizen communications
received at the March 11, 2008, City Council meeting.
■ Mr. John Frewing asked questions about Ash Creek Estates and the condition of
approval for the need of plantings and invasive vegetation removal on the site. Assistant
City Manager Newton advised she spoke with Mr. Frewing this afternoon who said he
would not be able to attend tonight's meeting. IVIS. Newton said that apparently a beaver
dam has caused flooding and it makes it difficult to do the planting and invasive
vegetation removal at this time. However, staff is monitoring and will do the necessary
improvements when the water recedes. Initially Clean Water Services was responsible
for these inspections and the City is now responsible. When the water has receded City
staff will make sure the developer takes care of this responsibility.
7:40:31 PM Mayor-Dirksen called for City Council consideration of the Consent Agenda:
3. CONSENT AGENDA:
3.1 Consider an Intergovernmental Agreement Regarding Modifications and Access to a Water
Well for Aquifer Storage Recovery Monitoring Purposes Located on Tigard-Tualatin School
District Property
3.2 Approve Submittal of Local Government Grant Application for Fanno Creek Park
Improvements-Resolution No. 08-10
A RESOLUTION OF THE TIGARD CITY COUNCIL AUTHORIZING THE
SUBMITTAL OF A STATE LOCAL GOVERNMENT GRANT APPLICATION FOR
IMPROVEMENTS AND ENHANCEMENTS TO FANNO CREEK PARK AND
DELEGATING AUTHORITY TO THE TIGARD CITY MANAGER TO SIGN THE
APPLICATION
3.3 Authorize the City Manager to Execute a Public Sidewalk Easement Related to the 550-Foot
Zone Reservoir No. 2/Elizabeth Price Park Project Site
3.4 Approve Intergovernmental Agreement with TriMet for Signalization of Bonita Road at 74`x`
Avenue -Resolution No. 08-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TIGARD OREGON
APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH TRIMET TO
SHARE IN THE COST OF THE TRAFFIC SIGNAL INSTALLATION AT BONIA
TIGARD CITY COUNCIL/LCRB MINUTES — March 25, 2008
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ROAD AND 74''' AVENUE TO BE PERFORMED AS PART OF THE RAILROAD
CROSSING IMPROVEMENTS FOR THE WASHINGTON COUNTY COMMUTER
RAIL PROJECT
35 Approval of Intergovernmental Agreement between the City of Tigard and the Broadband
User's Group (BUG)
3.6 Approve Extension of Incentives to Annex until February 2009 - Resolution No. 08-12
A RESOLUTION AMENDING RESOLUTION NO. 07-13 TO EXTEND THE
INCENTIVES FOR VOLUNTARY ANNEXATION OF UNINCORPORATED LANDS
TO THE MUNICIPAL CITY LI1v1ITS TO FEBRUARY 2009
3.7 Approve Budget Amendment T-.6 to the FY 2007-08 Budget Increasing Appropriations by
$60,000 in the Parks Capital Fund Budget to Reflect the Additional Anticipated Costs Associated
with the Construction of Two Entryway Monuments Leading into the City of Tigard-
Resolution No. 08-13
A RESOLUTION APPROVING BUDGET AMENDMENT r6 TO THE FY 2007-08
BUDGET TO INCREASE APPROPRIATIONS IN THE PARKS CAPTIAL FUND
BUDGET TO REFLECT THE ANTICIPATED ADDITIONAL COSTS ASSOCIATED
WITH CONSTRUCTION OF TWO ENTRYWAY MONUMENTS LEADING INTO
THE CITY OF TIGARD
3.8 Approve Budget Amendment 10 to the FY 2007-08 Budget Increasing Appropriations by
$105,000 in the Technology Budget within the Central Services Fund to Reflect the Additional
Anticipated Costs in FY 2008-09 Associated with the Implementation of a New Financial,
Human Resource and Risk Management System- Resolution No. 08-14
A RESOLUTION APPROVING BUDGET AMENDMENT #10 TO THE FY 2007-08
BUDGET INCREASING APPROPRIATIONS BY $105,000 IN THE TECHNOLOGY
BUDGET WITHIN THE CENTRAL SERVICES FUND TO REFLECT THE
ADDITIONAL ANTICIPATED COSTS IN FY 2008-09 ASSOCIATED WITH THE
IMPLEMENTATION OF A NEW FINANCIAL, HUMAN RESOURCE AND RISK
MANAGEMENT SYSTEM
3.9 Approve Budget Amendment # 11 to the FY 2007-08 Budget Increasing Appropriations by
$160,000 in the Traffic Impact Fee Fund Budget to Reflect the Costs Associated with
Improvements at the Intersection of 72""Avenue and Dartmouth -Resolution No. 08-15
A RESOLUTION APPROVING BUDGET AMENDMENT "411 TO THE FY 2007-08
BUDGET INCREASING APPROPRIATIONS IN THE TRAFFIC IMPACT FEE FUND
BUDGET TO REFLECT THE ANTICIPATED COSTS ASSOCIATED WITH
CONSTRUCTION IMPROVEMENTS AT THE INTERSECTION OF 72i�D AVENUE
AND DARTMOUTH
TIGARD CITY COUNCIL/LCRB MINUTES - March 25, 2008
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3.10 Approve Budget Amendment r 12 to the FY 2007-08 Budget Increasing Appropriations by
$800,000 in the Water Capital Improvement Program Fund to Reflect Additional Costs to be
Incurred in FY 2007-08 as the Result of a Shortened Construction Schedule on the 3.0 Million
Gallon 550-Foot Service Zone Reservoir No 2 - Resolution No. 08-16
A RESOLUTION APPROVING BUDGET AMENDMENT `12 TO THE FY 2007-08
BUDGET INCREASING APPROPRIATIONS BY $800,000 IN THE WATER CAPITAL
IMPROVEMENT PROGRAM TO REFLECT ADDITIONALCOSTS TO BE INCURRED
IN FY 2007-2008 AS THE RESULT OF A SHORTENED CONSTRUCTION SCHEDULE
ON THE 3.0 MILLION GALLON 550-FOOT SERVICE ZONE RESERVOIR NO. 2
3.11 Local Contract Review Board - Award of Contract for Construction of the Fairhaven Street
Sanitary Sewer Extension (Sewer Reimbursement District No. 38)
Motion by Councilor Sherwood, seconded by Councilor Woodruff, to approve the Consent Agenda.
The motion was approved by a unanimous vote of City Council present:
Mayor Dirksen Yes
Councilor Buehner Yes
Councilor Sherwood Yes
Councilor Woodruff Yes
T41:07 11:07 P_it%I
4. PROCLAMATION - NATIONAL COMMUNITY DEVELOPMENT WEED
• Mayor Dirksen proclaimed the week of March 24-30, 2008, as National Community Development
Weep.
5. GRANT EXEMPTION FROM PROPERTY TAXES UNDER TIGARD MUNICIPAL CODE
SECTION 3.50 FOR THREE NON-PROFIT LOW INCOME HOUSING PROJECTS
OWNED AND OPERATED BY COMMUNITY PARTNERS FOR AFFORDABLE
HOUSING (CPAH) AND ONE HOUSING PROJECT THAT IS OPERATED BY
TUALATIN VALLEY HOUSING PARTNERS (TVHP)
Finance Director Sesnon presented the staff report.
Councilor Sherwood asked if there was any way to approve this every three years instead of annually.
Finance Director Sesnon advised he did not know, but would check into whether this could be
considered by the City Council on a less-frequent basis. Mayor Dirksen noted the City's policy is to
support affordable housing and spoke in favor of streamlining the process if possible.
Motion by Councilor Buehner, seconded by Councilor Woodruff, to adopt Resolution No. 08-17.
TIGARD CITY COUNCIL/LCRB MINUTES — March 25, 2008
City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 1 www.tigard-ongov Page 5 of 7
RESOLUTION NO. 08-17 — A-RESOLUTION GRANTING AN EXEMPTION FROM
PROPERTY TAXES UNDER TIGARD MUNICIPAL CODE SECTION 3.50 FOR THREE
NON-PROFIT LOW INCOME HOUSING PROJECTS OWNED AND OPERATED BY
COMMUNITY PARTNERS FOR AFFORDABLE HOUSING (CPAH) AND ONE HOUSING
PROJECT THAT IS OPERATED BY TUALATIN VALLEY HOUSING PARTNERS (TVHP)
The motion was approved by a unanimous vote of City Council present:
klayor Dirksen Yes
Councilor Buchner Yes
Councilor Sherwood Yes
Councilor Woodrttff Yes
6. VIEW THE "WATER FOR TOMORROW" VIDEO AND RECOGNIZE VOLUNTEER
DIRECTOR AND SCRIPTWRITER
Public Works Director Koellermeier introduced this agenda item. A cop), of the staff report is on file in
the City Recorder's office.
The video was shown to the City Council. The purpose of the video was to educate water customers
about the need to develop additional water supplies; acquaint water customers with the sources under
consideration; let water customers know how they can get involved or learn more.
The video has been able to reach a wide audience as it has been aired on the local cable access more than
60 times; is available on the City's website, can be checked out at the Library; and has been aired at the
Library from February 17 through March 2.
Public Works Director Koellermeier introduced Mr. Louis Babcock who was the video's director- and is
a City volunteer. Mr. Babcock mentioned other people who did essential work on the video.
7. REPORT FROM WASHINGTON COUNTY FAIRGROUNDS REVITALIZATION TASK
FORCE
Mr. Jack Franklin, the Eastern County Citizen representative presented information to the City
Council regarding the work of the above-mentioned Task Force. Community representatives were
appointed by the Washington County Board of Commissioners in March 2007 to develop a plan for the
County's 101 acre property located at NE Cornell Road and NE 34'x' Street. The goal is to revitalize the
property to ensure its long-term economic viability and service to the entire community. Highlights of
Mr-. Franklin's report to the City Council are on file in the City Recorder's office.
Mr. Franklin asked for the City Council's support if this matter goes out for a vote. Council members
indicate their support for this project.
S. COUNCIL LIAISON REPORTS: None
TIGARD CITY COUNCIL/LCRB MINUTES - March 25, 2008
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9. NON-AGENDA ITEMS: None`
10. EXECUTIVE SESSION: Not held..
It. ADJOURNMENT
Motion by Councilor Woodruff, seconded by Councilor Sherwood, to adjourn the meeting at 8:26 p.m.
The motion was approved by a unanimous vote of City Council present:
Mayor Dirhsen Yes
Councilor Buchner Yes
Councilor Sherwood Yes
Councilor Woodruff Yes
,C�`� Q-Li �� ���s✓�C,�C Catherine Wheatley, City Recor er
Attest:
Mayor 70r;,/City o1 igar
Date: - JL
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TIGARD CITY COUNCIL/LCRB MINUTES - March 25, 2008
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