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City Council Minutes - 11/06/2007 Agenda Item No, 3, 1 . For Agenda of I •a o TIGARD CITY COUNCIL/LOCAL CONTRACT REVIEW BOARD/CITY CENTER DEVELOPMENT AGENCY Meeting Minutes November 6, 2007 The meeting was called to order at 631 p.m. by Council President Shelwood. City Council present: Name Present Absent Mayor Dirksen ✓ Councilor President Sherwood ✓ Councilor Buchner ✓ Councilor Wilson ✓ (artived nt 6:=45 p.m.durvig Executive Session) Councilor Woodruff ✓ Staff present: City Manager Prosser, Conununity Development Director Coffee,Public Works Director Itoellermeier,Risk Manager Mills,Building Official Blalock, and City Recorder Wheadey. Legal Counsel: Cully Phillips • STUDY SESSION Administrative Items: - The November 13,2007, City Council meeting is cancelled. - Community Development Director Coffee advised that Building Official Blalock and Permit Specialist Howse were present to respond to questions the City Council might have on Consent Agenda Item No. 3.2b. There were not questions. • E.XECUT BVE SESSION:The Tigard City Council went into Executive Session at 6:37 p.m. under ORS 192.660 (2) (e) and (h) to discuss real property transactions and for consultation with legal counsel regarding pending litigation. City TNIanager Prosser will advise during the business meeting the decision of the City Council to suspend Rule No. 3 for the Skate Board Part: as it needs additional review. (See Agenda Item No. 1.5) Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page I • STUDY SESSION (continued) o Council Discussion Regarding City Attorney Rate Increase Request. Tbi.s ilevi ryas not discussed;will be rzscheduled/a a sneelin�wLer�Cily�I!/air9 IZrr»zis isptrsertt. • ADMINISTRATIVE ITEIVIS (continued) • Discuss Comprehensive Plan Update—Schedule for City Council Meetings; Council received an October 31 2007 memo from Associate Planner Wyss and a recent draft of the City Council meeting tentative agenda planning document • City Manager Prosser asked if City Council would like to hold a first Tuesday meeting for the Comprehensive Plan review. Councilor Wilson and Councilor Sherwood do not prefer holding an extra meeting on the first Tuesday. A compromise was settled on: The City Council will hold a first Tuesday meeting in December and Februar}, to see how this works. • Council members received a copy of a November 2, 2007, letter from the Central Business District Association, regarding Fanno Creek Park and the adjacent Plaza at Burnhain Street. • Council members received a copy of the Agenda Item Surrimazy for the Report on League of Oregon Cities Annual Conference; this agenda item was set over from the October 23, 2007, City Council meeting. The League of Oregon Cities conference is scheduled for further discussion later in die City Council business meeting(see Agenda Item No. 7) • Council President Sherwood noted that City Council members attending the National League of Cities conference will be able to tour the New Orleans area. • City Council members discussed the turnout anticipated for today's election. • 'Council Calendar: November 6 Tuesday Business Meeting—6:30 p.m. —Town Hall 13 Tuesday Meetuhg Cancelled 20 Tuesday Workshop Meeting—6:30 p.tn. —Town Iall 27 Tuesday Business Meeting— 6:30 p.m. —Town Hall Study Session concluded at 7:22 p.m. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 2 1. BUSINESS MEETING 1.1 Council President Sherwood called die City Council and Local Contract Review Board meeting to order at 7:31:30 PM 1.2 Roll Call: Naive Present Absent Mayor Dirksen ✓ Councilor President Sherwood ✓ Councilor Bueliner ✓ Councilor Wilson ✓ Councilor Woodruff ✓ 1.3 PIedge of-Allegiance 1.4 Council Connnunications &Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda Items 7:32:33 11.1\I City Manager Prosser advised that die City received several contacts in die past week about die rules at the new skate park. The City Council reviewed the rules earlier tonight. I Ie said die cominents have been focused entirely on Rule No. 3,which states, "By entering and remaining in the skate park,you voluntaSnly give consent to have any backpack, bag, or offier container searched by Tigard police." This rule was a precautionary one but after checlWig die Police Chief, there has only been one user of die park who was requested to have his bag searched. The City understands there is concern and controversy regarding dais rale;therefore, tonight die City Council asked staff to pull that rale. Staff will investigate and discuss die rule further wide die City Attorney; the results of die investigation will be brought back to die City Council. Effective immediately,Rule No. 3,is no longer in existence. Tomorrow, staff will contact members of die media to advise of this decision. 7:34:03 IM 2. CITIZEN C01\11MUNICATION • Tigard I Iigh School Student Envoy Megan Foltz presented die highlights of student activities. A copy of her report is on file in the City Recorder's office. • No citizens signed up on the"Citizen Communication" sign-up sheet. • City Manager Prosser reported on follow-up to the October 30, 2007, Fifti Tuesday meeting: Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 3 ■ There was a citizen concern noted about the on-street parking in front of the Chamber of Conunerce building on Main Street relating to a height restriction. Enforcement would be the only option for this situation; enforcement is usually provided on a complaint basis;the Police Department will be made aware of the issue. • There was a citizen concern about"shoddy work and progress"between the railroad tracks and Commercial Street. The Cite is replacing water lines in advance of the crossing being reconstructed as part of the commuter rail project. City Manager Prosser noted dais is an inconvenience now,but the situation will be better once all the construction is completed. ■ There was a citizen concern about a utility cut that had sunt:on Tigard Street near Cornell Place. The City Inspector has looked at the cut; there is a slightly stuhken utility trench,but it is not deep enough to jusd Y a patch by itself. Staff is looking at adding Tigard Street to the resurfacing program. ■ There was a citizen concern about a manhole on Tigard Street saying it was lower than the pavement level. Staff located one manhole that is slightly depressed (about one-inch low); unfortunately, this cannot be fixed easily because risers are two inches, dhis would create die opposite problem causing a "bw-np." • There was a citizen request for consideration of a traffic light or a three-way stop at Tigard/Main Street. This is somedhing the City is interested in and has been looldng at for some tune. With the location of die rail tracks on Main Street and with the Commuter Rail project coning in, this would create a problem because of the potential for traffic back ups over the rails. TiiMet is considering signals for the entrance and exit to the commuter rail parking lot; so,wlhile the City is tnonitodng the possibility of traffic control at this location,it will not be resolved quickly. ■ There was a citizen concern about the condition of Burnham Street. City Manager Prosser acknowledged the street is in "terrible condition." Burnham has deteriorated;however, the City made a conscious decision not to do an overlay since the plan is to felly construct the street. Staff hopes the project will begin in tie summer of 2008. The City does not want to spend tic money to lay down a layer of asphalt only to chg it up sit months Iater. • There was a citizen concern that for the previous Iiifti Tuesday Council meeting,which was held about sit nhondls ago, that street lights,which were reported not worl:iilg were fixed just last week. City Manager Prosser reported that staff ad-,used PGE of the streetlight problem iimnediately after die previous fifth Tuesday. The lights were replaced within a couple of weeks. ■ There was a citizen who asked when the City was going to begin enforcing die setbacks for temporary structures. Information has gone out with all the water bills and information was released to the press regarding problems widh temporary structures. Staff plans to begun an enforcement action on January 1,2008. i'igard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 4 " There was a citizen concern about dog walkers who were not picking up after their dogs in the neighborhood near the Suirunerfield golf course. Public Works Department staff will contact the grounds maintenance staff of the golf course and offer our assistance. City Manager Prosser said, "For those of you who are listening, `Common courtesy folks. Please pick up after your pooch."' ■ There was a citizen who asked whether the City maintains a snow route map and to publish it on our website. We do have a snow route map and it is posted on the website. However, staff is also talking about publishing it in the Cityscape. This route is where our priority areas are for snow removal and lets people luiow easier ways to travel during snow events. ■ There were continents regarding cut-through traffic in Suuhunerfield. TI-11's is an enforceinent issue and the Police Dcpartsnent has been notified and will be placed un the "queue" for responding to traffic complauints. This will also be brought to the officers'attention to be watchfuul when on patrol. ■ There was a question about the City's policy On private streets. We are now going tlnrough an update of die City's Comprehensive Plan, and this is a "perfect tune"to review flus policy. ■ There was a citizen concern about Police enforcement of"no parking" areas on private streets. The Police cannot enforce parking regulations on Private streets because it is private property. This is an issue that needs to be referred to a homeowners' association. When staff gets specific complaints relating to private streets, the staff contacts homeowners' associations. ■ There was a suggestion about having an event similar to the City of Bandon's,"Bounty of Bandon" festival that features food that is harvested in or near the city. Councilor Woodruff suggested tl-is might be incorporated into the Tigard Family Fest and City Manager Prosser said this could be added into the planning for this event. ■ There were several code enforcement issues: dangerous intersections, vegetation,and garage sale signs. City Manager Prosser noted drat the City has one Code Enforcement Officer. Traditionally, the City's code enforceirient efforts have been complatint driven. Additional Code Enforcement staffing could be placed before the City Council prior to the budget process if the City Council would like to pursue a more proactive approach. " There was a conunent about the Skate Park and a concern that the Bile bikes are not compatible with the skateboards in the part.. The Park was designed for skateboards,bikes, and inline skates. All three of these are being used in the park; this will be something that users of the park will need to be aware of and to approach each other with courtesy. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting IM mutes November 6, 2007 Page 5 Councilor Woodruff thanked the people who attend die Fifdi Tuesday meetings. This is an open meeting and die topics are varied. 7:48:31 PM Council President Sheiwood reviewed the Consent Agenda: 3. CONSENT AGENDA: 3.1 Receive and File: a. Council Calendar h. Tentative Agenda 3?.a Local Contract Review Board -inward a Construction Contract for Remodeling of die Senior Center 3?.b Local Contract Review Board—Award Contract for Community Development Perinit Tracking System Motion by Councilor Wilson, seconded bV Councilor Buehner to approve the Consent Agenda. The motion was approved b}-a unanimous vote of Council present. Councilor Buelnner Yes Councilor Wilson Yes Council President Sherwood Yes Councilor Wooch-uff Yes 7:49:3613M 4. THIRD QUARTER COUNCIL GOAL UPDATE City Manager Prosser presented the staff report A sununary of the progress on goals is on file In the City Recorder's office. 7:57:59 PAI Recess City Council Meeting(Motion by Council) Motion by Councilor Woodruff, seconded by Councilor Bueluner, to recess dne City Council meeting. The motion was approved by a unanitnous vote of Council present. Councilor Buelnner Yes Councilor Wilson Yes Council President Sherwood Yes Councilor Woodruff Yes Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 6 Convene City Center Development Agency (CCDA)Meeting 7:58:19 PNI • Call to Order: Vice Chair Sherwood called the sleeting to order. • Roll Call: Chair and Board Members of City Center Development Agency: Naive Present Absent Chair Dirksen ✓ Director Buelhner ✓ Vice Chair Sherwood ✓ Director Wilson ✓ Director Woodruff ✓ City Manager Prosser explained to the viewing audience that the Mayor and City Council members also serve as dae City Center Development Agency for the Downtown Urban Renewal District. The CM,Center Development Agency is a separate governing body from the City Council. 5. CONSULTANT PRESENTATION OF DOWNTOWN DEVELOPMENT STRATEGY REPORT a. associate Planner Farrelly presented die staff report: • Associate Planner Farrelly introduced two members of tine Leland Consulting Group: Chris Zahas and Dave Leland. • Associate PIanner Farrelly reviewed the history of die project,which is also outlined nth die staff report on file ii die City Recorder's office. • Associate Planner Farrelly advised that the staff recothnhhendation is to accept the report and forward it the City Center Advisory Conhtnission for study and consideration. l). Chris Zahas revietived a presentation;a copy is on file iIh dhe City Recorder's office. 8:22:24 PM NLr. Zahas,in concluding statements,advised that the City Center Development Agency should focus on getting two or three catalyst projects underway. Some of dhe public investments being planned represent catalyst projects. It might be tune to find a way to facilitate a housing/real estate development. He said to focus oil the human infrastructure of downtown: the private organizations, property owners, and citizens. Mr. Zahas reconunended that a marketing plan be implemented. He said the momentum needs to be sustained over tithe. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting 1 4isutes November G, 2007 Page 7 C. CCDA Discussion: • Board Member Wilson noted appreciation for the consultants'work and said lie thought the report was great. He was pleased that the consultants' saw die potential in the downtown as wellas with the "to do list" for the City Center Development Agency. Some of the items are already underway. It is helpful to have a roadmap. Board Member Wilson noted he had some questions: • Parldsag—as we begin development we will need to have too much panting for development as it goes in;structured parking is too eN1:)cnsive. F Ie asked the consultants if they thought constraining parking somewhat would be acceptable idea. Mi. Zahas advised that there are precedents in places such as Portland where it is all right to have fewer spaces per apartment unit than in other places. In some Portland areas apartments have no parking requirements. For the most part die Plan calls for new development to be residential with onsite parking so there will be there no new on-street demand for parking. With regard to Main Street, dhey are not elivisioniing a higher scale of development than what is already there. The market will defuie how much die parkiig can be constralied. There are some attributes in die downtown that lend itself well to hiding the parking. The Park and Ride will be there for the commuter rail, tucked away off of 1`411 i1 Street and behind Burnham Street. Addition d parking could be made available along the back edge of Highway 99W. Parking management will include looking for creative sways to lode it with good signage so die parking is easy, to find. Board Member Wilson noted he is involved in a project for nus private business where parking is not required and,in fact, they are not providing any. There is ground floor retail and housing above. • NIr. Leland said that sometimes it is possible to "over park" an area and create a sense of emptiness. There is a certain desirable tension when it appears an area is busy. Also, tiere are usually management solutions. One of die first things they recommend is to find areas for employees to park other than in front of tie store where they are employed. I Ie said turnover in parking is needed. There will cornea tune when die land values might justify structured parking;however,it is not ihuninent. 8:29:22 13M • Board Member Wilson asked about the post office. He said he thought it was a good call to keep die post office in the downtown. Board Member Wilson said the retail portions of the post office are helpful,but the distribution portions are not. Mr. Zahas agreed the distribution operation is "Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November G, 2007 page 8 a challenge;however,he slid not know whether they could separate so there was only a retail service center at the post office downtown. The post office has a bad history of leaving downtown and moving to very auto- oriented suburban settings. This would be an arca where some outreach would be unportant. He suggested tall;iig lvith the post master. There might be some options. Mr. Zahas said he would think the City would rather have the problem with the trucks than to lose die whole dung. -Mr. Leland commented on past efforts by Congressman Blurnenauer who had been working with Postal Service at the national level trying to affect Policy so that post offices would be good partners on Mali Street. He said he has not followed that issue for a couple of years but it might be worthwhile to have a conversation with Bluthhenauer's office to determine what options might be available. Ideallj=,you would keep the retail component and remove dhe tricking. City Manager Prosser said that one of die challenges that Tigard has is dhat the do not have our own post office. This is a branch of dw Portland post office. I Ie asked Mr. Leland if he has encountered sinnilar situations where dhere is no local post master. City Manager Prosser said he did not know what authority a branch manager would have as opposed to a post master. Mr.Leland said he thought Forest Grove had flus same situation and it nught be worth checking with the City Manager. Board Member Woodruff said it right be ti-me once again to look at the issue to request a Tigard post office. 8:.33:01 13NI Board Member Woodruff advised he appreciated Mr. Zahas'presentation noting that lie liked how die report was laid out—it's readable, has tangible suggestions with specific actions listed. He said he would hope to "zero in" some on organizational issues; having Individuals dedicated to work wide die downtown business owners. He noted the Importance of getting die business owners invested and involved and dhis calls for more of an investment on our part to gather this kind of coalition and stakeholders. 8:34:34 PM • Mr.Leland said his company has been Involved in more than 80 downtowns across Anherica representing a lot of years of experience I1 helping downtowns revitalize. This venture must be treated Like a business; it is an extremely complex, competitive business. A City will be competing for retail stores, housing investment, employment centers and other t5�hes of capital investment that could locate in other places. A lot of people consider development the construction, but that is not the hard part of development—it's all the things drat happen before the contractors ever arrive on die property. The predevelopment is very challenging,which is the stage that Tigard is in right now. Mr. Leland spoke about"right tinning" Tigard City Council/Local Contract Review Board and City Center Development Agency Fleeting Minutes November 6, 2007 Page 9 in terms of die unified leadership as is present on the City Council now— it's very important. These diings do not happen widlout good leadership. There is also right timing ill the market place. The conditions seem to be there for Tigard. I Ie dhiriks the time is here for Tigard's downtown. I Ie noted die downtown has a lot of fractured ownerships;it's hard to do assembly when there are multiple owners. Mi. Leland said he thinks die study and strategy are timely. 8:37:29 PM • Board Member Buchner advised she served on die City Center Advisory Conhnnission before she was elected to the City Council. She reported on efforts to outreach to the downtown property owners. There are a large ntunber of absentee lancllords who own small parcels and have never responded to the efforts to reach them to get involved. She asked for suggestions to engage these people. Nil. Leland said the bottom line would be to show these people how dhcy would make money. If they are absentee, they are likely emotionally detached. 11nis is not a unique situation and is a problem in virtually every downtown—"How do you engage die absentee owners who see it strictly as an iinwestment and they may be getting low rents off of it today. And so, the key is holy we can show diem how to male a greater return by improving their store front, or improving dici: space, or gettinga. stronger tenant when drat tenant leaves. Fortunately or unfortunately,it's really Al about money for many. There is always a certain number that have passion about the community they live in and they are willing to male certain corrimitnients in their property." Board Member Buchner said she was concerned about this particular group of owners being a blockage to being able to move forward. Mr. Leland said they 11-Hight be able to be bought out and the land assembled for a larger investment. This is another way that those properties get recycled. Retail is such a visible part of downtown. Oregon is one of the most under-retailed states in the nation. In fact, the Portland region (next to downtown Manhattan) has die lowest retail sale square footage per capita of any city ih die countty. We are at about 14-15 square feet per capita,where nationally it is 22-23 square feet. Part of the reason for this is that we do not have a sales tax so the local municipalities are not inclined to "over retail" their land use. There are investment opportunities for retail if the public policy for downtown promotes centers and you overcome the land assembly issues. 8:41:=18 PM Mr. ".alias added that strengdheniig the private downtown organization could help play a role so that it is not die City trying to approach die Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 10 business owners or those who might be cautious or skeptical about City cotninunications. A peer approach might be more productive. 8:42.:'2 PM Board Member Woodruff said the idea that"this is a business" needs to be stated over and over again. F le agreed that in many cases it willcome down to the dollars and cents. We have to fund ways to make it worth people's while to participate. This is a new area for us to take an active role. Mr. Leland said drat another techiuque is to leverage public Investment. Nationally, there is about one public dollar for every four to fire private dollars. I Ie spoke about creating value througlia public/private negotiation. 8:44:28 PM • Board Member Wilson referred to areas that would be good for a rnid-scale level of retail. Heasked about areas that are more visible from F Iighway 217 and whether there would be potential for larger,intense retail stores. Mr. Zahas said he heard from interviews with developers that there is a large,growing pool of retailers that are beginning to look outside of tie traditional walls and shopping centers to locate. This is partially because of Thigh Iease prices and the traffic congestion. Shoppers want to patrol 'me businesses closer to home. He noted that there are employment uses within the area near 217 that exist now; however,growth in time aught make sense here and for the area towards the Library. 8:47:08 PNI • Council President Sherwood noted her appreciation of the report and the blueprint for the steps that need to be taken. • Mr. Leland said dhat if no significant change can be effected irmnediately, "...you can creep up on it by building around it and bringing in housing. There's nothing like housing to help drive retail sales;it's really significant." If there is resistance, die housing developments could create an economic incentive for sale or redevelopment. • Board Nlember Woodruff noted a lot of dings were listed in tie report as high priority to be done irnunediately. A ncunber of these things will cost money. He asked Mr. Leland where he would spend the first one-half nhillion dollars. Mr. Leland said he would like to tank about this and respond uh writuhg; this question is so important—it will take money to make this happen—and rather than just"shoot from the hip," he would like to think about it. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 11 d. ' Council Action 5:50:28 PM Motion by Board Member Buehner,seconded by Board Member Wilson, to accept the report and forward it to die City Center AdtrisoiN,Commission for review and implementation into the ongoing downtown implementation strategy. The motion was approved by a unanunnous vote of Council present. Board Member Buehner Yes Board Member Wilson Yes Vice Chair Sherwood Yes Board Member Woodruff Yes 8:51:36 PM 6. PREVIEW CONCEPT DESIGNS FOR FANNO CREEK PARK AND DOWNTOWN PLAZA Senior Planner Nachbar presented die staff report. I-Ie advised that Mike Lilas of Walker Macy was presented to review the concept designs for Fanno Creek Park and die downtown plaza. Also present was Kendra Snud7 of Clean Water Ser ices who is available for questions regarding parking design issues. Senior Planner Nachbar gave background on tin's eight-monde process to develop a Master Plan, scheduled to end in December. The Steering Conin-ittee and City Center Advisory Commission will review again and ui two weeks the City Council will be asked to review a refinement of the options and make a selection of one of the options to eventually get adopted within die Master Plan. The blaster Plan will guide the design and construction of the plaza and the park. Leery attempt has been made to assure that the Master Plan will be buildable;it is important to dn'nk about the adoption of die plan in terms that die City can realistically undertake. As part of Waller Macy's work, die), will Prepare cost estimates for elements of the park and Plaza. The Council, as die City Center Development Agency,will have an opportunity to review and determine what should be adopted within the Master Plan. Senior Planner Nachbar advised that die presentation tonight will present design choices, how the plaza is coming along, and what die coniiiiittees have expressed. No decision is requested tonight. Senior Planner Nachbar recapped the actiirity that preceded tonight's meeting. Waller Macy developed three concept designs for the Upland Park&Plaza and one basic design for Fanno Creek Park. I Ie reviewed die meetings of the Steering Committee, City Center Advisory Conulussion,and die com nnunity outreach. I Ie referred to a letter received today from die Tigard Central Business District Association dated November 2, 2007;a copy of the letter is on file in Tigard City Council/Local Contract Review Board and City Center Development Agenc}; Meeting Minutes November 6, 2007 Page 12 the Cit},Recorder's office. The comments contained in flus letter will be discussed at upcohling meetings. A copy of die presentation from Mi. Zilas is on file in the City Recorder's office. The presentation included die alternatives studied in the park, die alternatives for the plaza and upland park area,and a preliminary look at die redevelopment potential adjacent to the upland park and plaza. 9:21:05 I'M After looking at illustrations of alternative concept designs, Mr. Zilas reviewed redevelopment potential ideas. I-Ie referred to vibrant,mixed-use areas, the need for connectivity between tie uses, and creating a variety of densities and neixtures of rooftops to support the retail. The lie),is the connection of pedestrians to dee uses through tie City—this starts with streets and moves to sidewalks, pathways and plazas. 9:212:11 PM Parking is an element that will need to be discussed as redevelopment occurs. The cost of structured parking will be prohibitive in the early phases, so parking will be accominodated by surface parking. At this time, there is a market for apartments but not for condominiums (but there alight be a market for condos in the future). Mr. Zilas reviewed tlhe asstunptions: • The size of buildings wound relate to what exists today. • Surface parking to be provided in die early pleases. • General ratios of size of buildings In an early phase, some of the first redevelopment sites could be adjacent to the Plaza. In talking to die landowners, they are interested to discuss potential. A/r. Zilas retriewed some possible paths for redevelopment. 9:25:22 PAI Board Member Wilson concurred with comments that favor Scheme 1. This scheme does what we need it to do—it opens up to Mail Street and also has a strong emphasis into tie heart of the park,pointing towards Fanno Creek. He noted he was a little concerned wide the focal point of dee view. Now, people do not feel safe walking through this area and noted that wide the h-Iealdly St:rearns Program we have planted thousands of trees;much of the formerly open grass space is being filled in. Board Member Wilson was concerned that we are creating a safety problem or a situation where you cannot see the creek because it is walled off with vegetation. He said historically, he imagines that the Fanno Creek basil was a in of woodlands, wetlands,and prairies with beaver darns and ponds. 1 Ie asked if it was possible to recreate flus condition here recogmI ng the stream is chatinelized and difficult to Ileal xvidi but,if done, there could be dramatic vistas. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 13 9:29:02 13NI Kendra Snhith of Clean Water Services responded to Board Member Wilson's cluestions and continents. She said die objective of the habitat area design is to create a"habitat mosaic,"where there is diversig,in plant material to create vistas. She said drat, as an ecologist,when she visited flus part;has noticed dlere has been a lot of vegetation planted—with good intentions—but it does not flow and does not necessarily snatch plant cone-nunities drat are historic to the area. One of die things that will be done as we move through upgrades to the pari:is to go dhrough and thin some areas,and adjust the plant material. When die park is finished, this will feel like a more pristine environtrrent. There will be zones where there'll be open meadow fields, ponds dhat replicate remnant beaver ponds,grasslands, and areas of shrubs and trees. The idea is to incorporate these elements in a way that is safe. Now die pari:is cluttered and efforts will focus on bringing consistency and calmness to the park. IIs. Snhidh said she thinks these activities can be easily incorporated into die design, and as we move through the process with the viewing overlookarea,we will look:at how to create vistas around tie creek. Plants will be needed along the batiks of the creel: for shade and bank stability,but away from the banks,zones can be left open. 9:31:25 1314 Vice Chair Sherwood asked if people will be able have access to the creek? IIs. Smits said that"eve could go either way." She referred to a recent inquiry about creating an urban fishery on Fanno Creek; there is a desire to reconnect urban children to the urban creek system and this could easily be accon-unodated in diis park. Vice Chau Sherwood said people will be more lilzely to want to preseive the creek if they can "see and touch it." Ms. Snhith agreed this is definitely a component that could be integrated into the final design. 9:32:36 PM Board Member Woodruff noted he could support any of die schemes,which are better dhan anydhung we have now. k le also said he likes the idea of the Farmer's Market in this area. He said we have put so much attention on being next to die creek,we want to make sure it is a desirable place. He questioned whether die berin for die overlook would male it difficult for views from other locations. I Ie concluded with die notation that he thought Scenario 1 would work well;lie has heard from a number of people who want to have a water feature of some kind. Some people have conuhhented they would rather see a dramatic fountain rather than die interactive fountains dhat are perceived to be for clhildren to play in. 9:34:22 I'M Board Member Bueluier said slue attended one of die open houses. She noted she grew up living along die Fanno Creek when it was still in native condition. She remembered Chat one side of the creek was wooded and sloped and the other side was an open meadow. She said there were beaver darns; however, she never saw any fish in the creek. The creek never flowed very effectively because of beaver dams. Board Menhber Buehner said her prirnaty concerti is for access. She acknowledged die interest to preserve wildlife habitat but if diis is also to be an atnernity for the City, she would like Tigard Citi, Council/Local Contract Review Board and City Center Development Agency Meeting tvIinutes November 6, 2007 Page 14 to see it be user friendly for the citizens so they might be more inclined to support spending funds on this project. 9:36:13 PM Ms. Sn-idi asked if Board Member Buelhner would life to see stepping stones to the water's edge. She said that In the area aro-and Ash Street, the ponds and wetlands have been designed with a seven-foot drop to die creel:where there will be a secondary channel. This would be a zone where "...bids could skip along and get down to the creek as well as where the bridge crosses...that is probably the most logical place to incorporate those elements. We could inake it more formal and actually look at sore ]Lind of stone wall that steps down within the vicinity of the bridge. You have to let us luiow if you want that sort of thing. Right now,it's relatively uiforinal, but we could certainly look at doing more of that. We were going to talk with the Oregon Department of Fish and Wildlife to see what they were looping for. Because at that Ash Creek crossing,we saw some cutdiroat trout;we know there are native cutthroat in the system..." There could be opportunities to provide an urban fishing and exploration experience along the creel:. However,we also need to recognize that this is an urban creek and it does have higher bacteria levels than you would typically find un "regular water." It will require stri d ng a balance. The water duality in Fanuno Creel:has improved over the years,but is "certainly not clean by any means.- 93 8: eans."938:32 PM Board Member Buchner said she is aware of need for the balance. She conhnnented on walkways, such as those at Yellowstone, through sensitive areas that do not impact the habitat and yet people have die opportunity to view. Is tis soniediing we could create? Ms. Stilts said, "...absolutely,we actually had a meeting about drat earlier today." The section of the loop trail that currently floods frequently and is a maintenance problem is an area where CWS was looking at creating an expansion of die wetland habitat as well as setting it up so there would be a boardwalk and when you loot:to one side, you would be viewing nice wedand features and Fanno Creek would be on die other side. Ms. Sinidh said they are trying to sort out bow to "put that in diene"recognizing drat boardwalks are expensive and need to maintained, but then also managing so people would not get injured. 9:39:59 PM Mr.'Uas said most of the bridges would likely be relocated and constructed to allow a better view of the creels. 9:40:35 PM Ms. Smith said that if all goes well, CWS would like to do die creek construction next sunhnier as a hick-off to this broader vision so we can get die project iii and looking good as Tigard launches its Luban renewal strategies. 9:41:07 PM Vice Chair Sliciwood dianked Ms. Smith for her work. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting NIunutes November 6, 2007 Page 15 Board Metniber Wilson said he likes die light column idea;however, he was uncertain aboui a cafe because sometimes these are difficult to keep in operation. He likes the idea of a Thigh-end shelter such as the one at Ivlillenuutun Plaza for special events that could include catering. I Ie said the "berm idea"is not a great one;"let's keep die natural topography as much as we can." Mr. Zilas said Walker Macy Nvill be developing perspectives and drawings,which will be forwarded to the City Cotuicil starting nest week. Nice Chair Sherwood noted die City received a letter from die Downtown Business Association where the question was asked if dhis was going to be an ultra-modern dcsignn. She said a "more traditional type of look in die downtown"is preferred. She asked about why die drawings were "ultra modern." Mr. Zilas said due buildings shown in the &-a-wings were`just examples." Part of the project will be to come up widh design guidelines to provide direction on what die structures will look like. The guidelines are wider development and no decisions have been made. This will be brought to die City Council for consideration. NIL. Zilas said the word"traditional" generally refers to the materials that you would use (furniture, benches, etc.); dais has not been shown in detail, but the intent is to follow through wide traditional elements as suggested. Board Member Wilson noted two versions of the storin water creek were shown. One version was "super lineal'" and one was "super curvy." He said he would advocate for something in between. Mr. Zilas said he was in complete agreement. Board Member Wilson said the creek is "so natuual" and it would be nice to have something"...little bit designed, a little bit hard-edged, but not necessarily a straight line...we want to be careful that it doesn't become a barrier as we do not luiow what will be around dais area in the future—it would be nice if there were some linkages." Mr. Zilas said that is exactly what they will be doing: softening the cur-e...it will be a nice contrast to the Plaza. 9:46:03 11N4 Board Member Buchner said she had been expecting a much bigger overlook,which would be out over the creel.with toom for tables and where people could sit. Tl-lis would be safe because it would be next to IVlain Street. She noted the benefit of having open air, covered structures inn our rainy climate and would like for this to be looked at as a feature. 9:47:52 I'M Senior Plannner Nachbar said the plan will be brought back to the City Council on a more refined design. At that time the Council will be asked for direction on die concept design for die park and plaza. The adoption of the Master Plan is scheduled for December 18. Other details will become part of die plan that will also provide design direction. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November G, 2007 Page 16 The nest public open house is scheduled for November 17. At that time the public will see a refined design with new perspective drawings and die coirunents received from Council tonight incorporated. Senior Planner Nachbar,in response to a continent from Board Member Woodruff about keeping the property owners informed, said "...we have made a more concerted effort to get every=body at the table this tithe and we were successful. The feeling I dniak that pervaded was interest, a little bit of --perhaps—skepticism about what is really possible—is there going be the budget to carry out diese projects. But, they are all at the table and they are all tallying T%vidi us. We are encouraged by that." 9:50:42 PI\,l Motion by Board Member Buchner, seconded by Board Member Woodruff, to adjourn the City Center Development Agency meeting. The motion was approved by a unaniinous vote of City Center Development Agency board members present. Board Member Buchner Yes Board Member Wilson Yes �ricc Chair Sherwood Yes Board Member Woodruff Yes 9:50:52 PM Council President Sherwood reconvened the City Council meeting. 7. REPOR:F ON LEAGUE OF OREGON CITIES ANNUAL CONFERENCE City Manager Prosser introduced dhis topic noting die City Council attended the League of Oregon Cities conference last September. The City Manager and Council reported on the presentations and activities at tie conference: • Transportation is a concern for coniniuni6es throughout the state. • Many cities are doing similar projects as Tigard, such as downtown revitalization and securing long-term water resources. Senator Wyden was at the Conference and made the commitment to work for support for cities from die federal govern meat. • Seininars offered on public/private partnership. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 17 Lisa Olson,a citizen living in the Tigard area also attended die League of Oregon Cities conference as a private citizen. She arranged for the Council a tour of Bend's downtown. She reviewed a slide presentation showing highlights of the tour; a copy is on file in the City Recorder's office. 10:17:15 PM • ADJOURNMENT Motion by Councilor Woodruff, seconded by Councilor Buchner, to adjourn. The motion was approved by a unanimous vote of Council present. Councilor Buchner Yes Councilor Wilson Yes Councilor Sherwood Yes Councilor Wooch-uff Yes Catherine Wheatley, City Recon -0r Attest: �� I ", / Mayo , City of Tigan Dater C� I:\:1DZf\(::uha\C(:1l\211117\1171 IUG FinaLJuc F Tigard City Council/Local Contract Review Board and Gtti, Center Development Agency Meeting Minutes November G, 2007 Page 18