City Council Minutes - 12/13/2005 Agenda Item No. 3, J�II --
For Agenda of 1/10!JL)LO CITY OF TIGARD
OREGON
Tigard City Council, City Center Development Agency
Meeting Minutes
Date: December 13, 2005
Time: 6:30 PM
Place: Tigard City Hall, 13125 SW Hall Boulevard
Tigard, Oregon
Attending: Mayor Craig Dirlcsen Presiding
Councilor Sally Handing
Councilor Sydney Sherwood
Councilor Nicic Wilson
Councilor Tom Woodruff
Absent: --
Agenda Item Discussion U Comments Action Items (foIIow up)
Study Session
Discuss the Right-of-Way Administrator Werner After discussion by the
League of Oregon reviewed the request from the League of City Council on this
Cities Request for Oregon Cities, which was outlined in her matter, there was general
a Contribution for November 11, 2005, memorandum agreement by City
Legal Fees distributed to the City Council. City Council members to make
Manager Prosser noted that Qwest franchise the requested
fees for the City of Tigard were contribution for $6,656.
approximately $13,000 per year. Verizon A budget amendment will
has continued to pay its Tigard franchise be prepared for Council
fees (approximately $332,000 per year); consideration at a future
however, Verizon representatives indicated City Council meeting
they would no longer pay these fees if (Consent Agenda item).
Qwest prevails in the litigation.
StLrdv Session -- Library Director Barnes reviewed the The nronosed WCCLS
Discuss Washington proposed WCCLS Agreement with the City IGA will be presented to
County Council. The IGA language implements the Council for
Cooperative Library moving away from the Cooperative Library consideration on
Services (WCCLS) Advisory Board (CLAB) structure. With December 20, 2005.
Intergovernmental this restructuring, the decision-making
Agreement (IGA) authority will rest with the chief executive
officers of each of the contracting
Tigard City Council Meeting Minutes
December 28, 2005—Page 1
i
Agenda Item Discussion & Comments Action Items (follow up)
Study Session -- cities/libraries. A new executive board will
Discuss Washington make decisions with regard to funding
County distribution. There was discussion on the
Cooperative Library history of WCCLS and its relationship to the
Services (WCCLS) County as it is outlined in the proposed
Intergovernmental agreement. The proposed agreement does
Agreement (IGA) not address funding inequities. There was
(Continued) discussion about alternatives to WCCLS
membership; however, it was noted that
city taxpayers would continue to pay taxes
to fund WCCLS regardless of whether or
not Tigard was a member.
Executive Session EXECUTIVE SESSION: The Tigard City Staff received direction to
Council went into Executive Session at 6:50 return to the City'Council
p.m. to consult with legal counsel to consider an action item
concerning exempt public records and as discussed during the
current litigation under ORS Executive Session.
192.660(2)(0 and (h).
Executive Session concluded at 7:12 p.m.
Study Session NNew Traffic Signal Ribbon Cutting at Councilor Sherwood will
Continued — Wall Street — 12/14, 10:30 a.m. attend this ceremony.
Administrative Councilors Woodruff and Sherwood
Items indicated they could attend.
9 Council Training with Joe Hertzberg—
December 16, 12-6 p.m.; Councilor
Woodruff's home.
012006 Congressional Cities Conference, All City Council members
March 11-15. plan to attend.
I
0 Washington County Coordinating This item will be discussed
Committee (WCCC) — CounciIor further at the December
Harding reported on a recent WCCC 207 2005, City Council
development with regard to meeting.
transportation project funding. She
reviewed a proposed project near Intel in
Hillsboro and her concerns about lack of
Tigard City Council Meeting Minutes
December 28, 2005—Page 2
Agenda Item Discussion U Comments Action Items (follow up)
process for nominating projects.
Study Session
Continued — 0 Councilor Harding announced that the This item will be discussed
Administrative Tualatin Basin Natural Resources further at the December
Items Coordinating Committee (TBNRCQ 20, 2005, City Council
would review projects funded by Metro meeting.
for consistency with the Tualatin Basin
Program and the Healthy Streams Plan
and/or the Metro's Local Natural Areas
Legacy Fund Guidelines and make
suggestions. The TBNRCC's role would
be advisory.
9 Recycling Award Presentation
Information — Agenda Item No. 5 —
Mayor Dirksen to present award after
brief introduction by staff.
Z Council packet material for Agenda Item
3.6 was sent in the Friday newsletter of
December 9.
0 Review Process for the continued hearing
on the re-adoption of Ordinance No. 05-
17 and the proposed resolution for the
ballot title. City Council received a copy
of Ordinance 05-17 for re-adoption
consideration. The Plan and Report were
attached to the ordinance with the
changes approved by Council on
November 22, 2005, incorporated by
the consultant.
City Attorney Ramis reviewed that the
City Council will consider a proposed
ballot title during the Business Meeting.
He recommended the City Council re-
adopt Ordinance No. 05-17 to
demonstrate that it had considered
additional input, if any, from other taxing
jurisdictions. In addition, the renewed
Tigard City Council Meeting Minutes
December 28,2005 —Page 3
Agenda Item Discussion U Comments Action Items (follow up)
Study Session adoption of the ordinance would give an
Continued — opportunity to provide notice of
Administrative adoption within four days as is required.
Items
0 Review of King City/Tigard
Memorandum of Understanding (Agenda
Item No. 9). City Manager Prosser noted
that the proposed MOU clarifies King
City's new Urban Planning Area
Boundary, which adds the northeast
quadrant of the Beef Bend/Roy Rogers
intersection to King City's current area of
interest if that area is added to the Urban
Growth Boundary. Kind City adopted
the MOU at its December 7, 2005, City
Council meeting.
Study Session concluded at 7:30 p.m.
Business Meeting 1.1 Mayor Dirksen called the City Council,
City Center Development Agency, and
the Local Contract Review Board to
Order at 7:36 p.m.
1.2 Council Member/Agency Directors/
LCRB Members Present: Dirksen,
Harding, Sherwood, Wilson, and
Woodruff.
1.3 Pledge of Allegiance
1.4 Council Communications sz Liaison
Reports
1.5 Call to Council and Staff for Non-
Agenda Items
Councilor Harding announced that
Duane Roberts, Associate Planner for
the City of Tigard received an employee
service award from the Fanno Creek
Medical Clinic in recognition of his
Tigard City Council Meeting Minutes
December 28, 2005—Page 4
Agenda Item Discussion U Comments Action Items (follow up)
Business Meeting efforts in obtaining more than
$900,000 in grants for City projects,
including grants for greenspaces.
0 Councilor Harding reported on activities
by the Tualatin Basin Natural Resources
Coordinating Committee's (TBNRCC)
activities regarding promoting tree
planting. The goal was to plant over
7,000 trees within a year; that goal was
reached in six months. In addition,
Councilor Harding advised that TBNRCC
would review projects funded by Metro
for consistency with the Tualatin Basin
Program and the Healthy Streams Plan
and/or the Metro's Local Natural Areas
Legacy Fund Guidelines and make
suggestions. The TBNRCC's role would
be advisory.
Councilor Harding advised that the
Washington County Coordinating
Committee is gathering ideas about
project funding.
2. Citizen Tigard High School Student Envoy Krista
Communication Foltz presented a report to the City
Council on Tigard High School
Activities. A copy of her report is on
file in the City Recorder's office.
3. Consent 3.1 Approve Council Minutes for Motion by Councilor
Agenda November 8, 15, and 22, 2005 Sherwood, seconded by
Councilor Harding, to
3.2 Approve City Center Development approved the Consent
Agency Minutes for September 13, 20, Agenda.
October 11, 18 and November 15,
2005 The motion was approved
by a unanimous vote of
Council present.
Tigard City Council Meeting Minutes
December 28, 2005 —Page 5
Agenda Item Discussion U Comments Action Items (follow up)
3. Consent 3.3 Receive and File: Mayor Dirksen Yes
Agenda a. Council Calendar Councilor Harding Yes
(continued) b.Tentative Agenda Councilor Sherwood Yes
c. Minutes of the Meeting Hosted by Councilor Wilson Yes
the City of Tualatin — Tualatin City Cowicilor Woodniff Yes
Council/Tigard Council/Tigard-
Tualatin School District Board
Meeting— October 17, 2005
3.4 Initiate Action to Transfer Jurisdiction of
a Portion of SW 95" Avenue Within the
City of Tigard to the City— Resolution
No. 05-69
RESOLUTION 05-69 — A
RESOLUTION INITIATING ACTION
TO TRANSFER JURISDICTION OF A
CERTAIN COUNTY ROAD
(SEGMENT OF SW 95TH AVENUE)
WITHIN THE CITY OF TIGARD TO
THE CITY OF TIGARD
3.5 Approve Lease with Washington County
Consolidated Communications Agency
(WCCCA) for a Portion of the
Canterbury Property for Construction of
an Emergency Communication Tower
3.6 Appoint Gretchen Buehner, Jodie
Inman, and David Walsh to the Planning
Commission - Resolution No. 05-70
RESOLUTION 05-70 — A
RESOLUTION APPOINTING
GRETCHEN BUEHNER, JODIE
INMAN, AND DAVID WALSH AS
MEMBERS OF THE PLANNING
COMMISSION
Tigard City Council Meeting Minutes
December 28, 2005—Page 6
Agenda Item Discussion 81 Comments Action Items (follow up)
4. Graduation of Public Works Program Assistant Lueck The City is promoting
Tigard's presented the fourth graduating class of the enrollment for its fifth
Emergency City's Community Emergency Response CERT program class.
Response Team Team (CERT) Program. CERT team
(CERT) members can provide life saving assistance,
Volunteer such as disaster medical aid, search and
Program Class IV rescue and fire suppression during the
critical first few minutes. Graduates of this
fourth class were:
Terri Sweet Judy Stack
Tom Harper Sheila LaChance
Jim Lawson Julie Wagar
Brian Wagar Mary Bauman
Wayne Bauman
5. Presentation of City Manager Prosser introduced this
Washington agenda item. City of Tigard is a member of
County the Washington County Cooperative
Cooperative's Recycling program, which develops
2005 Executive recycling and collection services and
Award for provides public education and solid waste
Excellence to management, including waste reduction
HSBC Card program planning. The Cooperative works
Services of with the City to achieve state-mandated and
Tigard, Oregon regional solid waste recovery goals.
HSBC, North America of Tigard, received
an Executive Award for Excellence from the
Cooperative. Mayor Dirksen presented the
award to Mr. David Neenan, Managing
Director of HSBC Card Services. Mayor
Dirksen noted that the City of Tigard is
honored to present this award to HSBC
Card Services, as this company had gone
beyond typical recycling practices and
implemented several recycling and reusing
programs with an average of five tons of
Tigard City Council Meeting Minutes
December 28,2005—Page 7
Agenda Item Discussion 8L Comments Action Items (follow up)
5. Presentation of paper and cardboard being recycled each
Washington month and 3.5 tons of paper being reused
County in the past year.
Cooperative's
2005 Executive Mr. Neenan addressed the Council. As the
Award for largest employer in the City of Tigard, he
Excellence to noted how seriously his company considers
HSBC Card environmental education. He referred to
Services of the carbon neutral program in his company.
Tigard, Oregon His company, a financial institution with
Continued offices worldwide, will not lend to
companies that are not supportive of the
environment.
6. Consider City Attorney Ramis explained process for Motion by Councilor
Adoption of the this agenda item. The City Council would Wilson, seconded-by
Ballot Title be considering another motion to re-adopt Councilor Woodruff, to
Corresponding to Ordinance No. 05-17. No additional readopt Ordinance No.
the Tigard City written comments had been received from 05-17.
Center Urban taxing authorities who have interest in this
Renewal Plan urban renewal plan. Councilor Sherwood The motion was approved
(Public Hearing advised she attended the Washington by a unanimous vote of
Continued from County Board of Commissioners meeting Council present.
November 22, earlier today; comments from the
2005) Commissioners were favorable; urban Mayor Dirksen Yes
renewal is an investment in the future. Councilor Harding Yes
Councilor Sherwood Yes
Associate Planner Roberts presented the Councilor Wilson Yes
staff report. No written comments were Councilor Woodruff Yes
received from other governmental entities Council confirmed that its
that impose property taxes within the urban adoption of Ordinance
renewal area. No negative verbal No. 05-71 included
comments from these entities were changes noted in the
received. errata sheet submitted to
Council then considered the re-adoption of the City Council. The
Ordinance No. 05-17. errata sheet listed
corrections to the Plan
ORDINANCE NO. 05-17 — AN and Report. A copy of
ORDINANCE ADOPTING THE CITY this errata sheet is on file
CENTER URBAN RENEWAL PLAN AND in the City Recorder's
DIRECTING THAT THE PLAN BE office. The changes listed
Tigard City Council Meeting Minutes
December 28,2005 —Page 8
Agenda Item Discussion U Comments Action Items (follow up)
6. Consider REFERRED TO THE VOTERS on the errata sheet will be
Adoption of the incorporated into the final
Ballot Title Council then reviewed the proposed PIan and Report.
Corresponding to resolution submitting the City Center Urban Councilor Wilson, as
the Tigard City Renewal Plan to the voters and adopting a maker of the motion,
Center Urban ballot title and explanatory statement. affirmed that he intended
Renewal Plan Public Testimony: the changes as listed on
(Public Hearing the errata sheet be
Continued from Gretchen Buehner advised she prefers included.
November 22, Alternative 2. She emphasized the need
2005) for public outreach.
Continued Motion by Councilor
Council reviewed the three options for the Sherwood, seconded by
"Question and Summary" of the ballot Councilor Woodruff, to
measure. The Council members agreed on adopt Resolution No. 05-
the following language for the ballot 71, Alternative 2, as
measure summary: amended.
"if the measure is approved, the City
Center Urban Renewal Plan, including tax The motion was approved
increment financing of public by a unanimous vote of
improvements listed in the PIan, would Council present.
become effective. The City Center
Urban Renewal Plan provides for Mayor Dirlcsen Yes
Councilor Hardnig Yes
improving streets and other public Councilor Sherwood Yes
facilities in the City Center area, which Councilor Wilson Yes
generally includes the area adjacent to Councilor Woodruff Yes
Highway 99, west of Highway 217 and
Hall Boulevard, and east of Fanno Creek.
Public improvements would be financed
in part by tax increment financing. Tax
increment financing does not impose new
taxes, but reallocates the property taxes
on any increases in total property value
inside the Urban Renewal District
boundaries to the Tigard City Center
Development Agency (the Urban
Renewal Agency). The Agency then
repays indebtedness incurred to finance
Plan public improvements. The
maximum indebtedness under the plan is
$22 million for a period of no more than
Tigard City Cotmcil Meeting Minutes
December 28, 2005 —Page 9
Agenda Item Discussion U Comments Action Items (follow up),
6. Consider 20 years. The City Council has adopted
Adoption of the the Plan, subject to voter approval."
Ballot Title
Corresponding to Mayor Dirksen closed the public hearing.
the Tigard City
Center Urban Council then considered the proposed
Renewal Plan resolution. (See Page 9)
(Public Hearing
Continued from RESOLUTION NO. 05-71 — A
November 22, RESOLUTION OF THE CITY COUNCIL
2005) OF THE CITY OF TIGARD
Continued SUBMITTING THE CITY CENTER
URBAN RENEWAL PLAN TO THE
VOTERS OF THE CITY OF TIGARD,
ADOPTING A BALLOT TITLE, AND
APPROVING AN EXPLANATORY
STATEMENT
7. Consider Building Official Lampella presented the Motion by Councilor
Amending the staff report on this agenda item. He Woodruff, seconded by
Terms of reviewed the benefit of changing the Councilor Harding, to
Appointment of wording in the Tigard Municipal Code so adopt Ordinance No. 05-
the Members of that terms of the Building Appeals Board 18.
the Building member are staggered. Currently, terms of
Appeals Board all seven board members will expire The motion was approved
April 1, 2006. by a unanimous vote of
Council considered Ordinance No. 05-18. Council present.
ORDINANCE NO. 05-18 — AN Mayor Dirksen Yes
ORDINANCE AMENDING SECTION Councilor Yes
Cotuicilor Sherwo Sl�.erwood Yes
2.09.020 OF THE TIGARD MUNICIPAL Councilor Wilson Yes
CODE TO STAGGER THE TERMS OF Councilor Woodruff Yes
THE BUILDING APPEALS BOARD
Tigard City Council Meeting Minutes
December 28, 2005—Page 10
Agenda Item Discussion & Comments Action Items (follow up)
8. Continue Associate Planner Pagenstecher presented City Council agreed with
Discussion on the staff report. CWS and the City's Public staff's recommendation to
Clean Water Works Department are currently discussing develop an IGA with
Services (CWS) a draft IGA that would accommodate the CWS for a cooperative
Fee Waiver cooperative effort to implement stream approach to the stream
Request of City- rehabilitation and enhancement activities rehabilitation and
Initiated proposed by CWS. enhancement project. In
Community the near future, the City
Development Council will be asked to
Code approve an ]GA.
Amendment
9. Authorize the City Manager Prosser presented this agenda Motion by Councilor
Mayor to Sign a item. The proposed MOU clarifies King Sherwood, seconded by
Memorandum of City's new Urban Planning area, which adds Councilor Woodruff, to
Understanding the northeast quadrant of the Beef authorize the Mayor to
(MOU) Between Bend/Roy Rogers intersection to its area of sign the Memorandum of
the City of Tigard interest if that area is added to the Urban Understanding.
and the City of Growth Boundary. This area is not within
King City -- Tigard's current Urban Planning area. King The motion was approved
Urban Planning City approved the MOU on December 7, by a unanimous vote of
Area 2005. Council present.
City Manager Prosser confirmed that the Mayor Dirksen Yes
MOU does not change the City's current Councilor Harding Yes
agreement with Washington County. Councilor Sherwood Yes
Councilor Nilson Yes
Councilor Woodruff Yes
I
The Business Meeting concluded at 8:45
p.m.; City Council met in Study Session
Tigard City Council Meeting Minutes
December 28, 2005—Page 11
Agenda Item Discussion U Comments Action Items (follow up)
10. Discuss Assistant to the City Manager Newton
Branding/Graphic introduced this agenda item. City Council
Identity Design reviewed additional logo designs with
designer Glen Marcusen. Additional review
was scheduled for the December 20, 2005,
City Council meeting.
Adjournment 9:13 p.m.
Catherine Wheatley., City Reeorder
Attest:
ayor, ity of Tigard
Date: / , /0 . 0 (.Q
1.5admlgthylccm120 5 551213.doc
Tigard City Council Meeting Minutes
December 28, 2005 —Page 12