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City Council Minutes - 09/27/2005 Agenda Item No. 3f 1 j� For Agenda of Nov B, 1t1/�L.L�� CITY OF TIGARD OREGON Tigard City Council Meeting Minutes Date: September 27, 2005 Time: 6:32 p.m. Place: Tigard City Hall; 13125 SW Hall Boulevard Tigard, Oregon Attending: Mayor Craig Dirksen Presiding Councilor Sydney Sherwood Councilor Nick Wilson Councilor Tom Woodruff Absent: Councilor Sally Harding Agenda Item Discussion & Comments Action Items (follow up) Executive EXECUTIVE SESSION: The Tigard City Staff will proceed as Session Council went into Executive Session at 6:33 p.m. directed by the City to consult with counsel about current or potential Council during the litigation under ORS 192.660(2)(h). Executive Session. Executive Session concluded at.6.55 p.m. Study Session Mayor Dirksen noted that Councilor Harding is absent See Item 1.4,Page 3 due to health issues. She sent a statement for the Mayor to read to the public about her health recovery and her hope that she would be well enough to attend the next City Council business meeting. The following achni nistrative items were reviewed: > ADMINISTRATIVE ITEMS Z Chamber of Commerce President Pain Brown advised City staff today that there are no new significant Chamber activities to report to the City Council. A Chamber representative plans to attend the October 25, 2005, City Council meeting for a Chamber of Commerce update to the City. Tigard City Council Meeting Minutes September 27, 2005—Page 1 Agenda Item Discussion & Comments Action Items (follow u Study Session N Mayor will anmounce at the beginning of the Meeting scheduled for Continued. Business Meeting that the City Center September 29, 2005, 6:30 Development Agency(CCDA) meeting has pan., Town Hall,as been cancelled. A meeting of the City Center noted. Development Agency, City Center Advisory Connnvission,Downtown Task Force, consultant and staff will be held on Thursday, September 29, in the Town Hall at 6:3 0 p.m. 0 Information was distributed from Paul Owen See Citizen representing the Sununerfield Civic Communications, Item 3, Association. Mr. Owen said he would address Page 4. the City Council during Citizen Communications regarding Durham Road right-of-way and sidewalk maintenance. There was brief discussion with Mr. Owen. 0 Council discussed the training session scheduled for September 30. Council members received a copy of a memorandum from Tim Ramis/Gary Firestone dated August 30, 2005,regarding training sessions. City Attorney Ramis clarified that the City Council may not hold any discussion on substantive city-related matters. He suggested someone be appointed to monitor discussion topics. 0 City Council named Mayor Dirksen as the Mayor Dirksen named as voting delegate for the November League of voting delegate to the Oregon Cities conference. LOC Conference 0 City Council members confirmed they want to Staff to coordinate send representatives to the Congress of Cities registration and travel Conference in March rather than to the plans. National League of Cities Conference (December 6-10). 0 Council members were reminded of the joint Joint meeting to be held Meeting on October 17,2005, 5 p.m., at the on October 17, 2005,hi Tualatin Police Department with the City Tualatin, as noted. Council members fiom Tualatin, King City and Durham as well as the Tigard-Tualatin School Board. Agenda items to date are: Urban Renewal, Truancy Ordinances, Land Purchases and Sales. Tigard City Council Meeting Minutes September 27, 2005 —Page 2 { Agenda Item Discussion & Comments Action Items (follow n Study Session Continued. N Council members received a copy of a September 26, 2005, letter from Lane i Shetterly of Oregon Department of Land Conservation and Development to Keshmira McVey regarding a"Request to initiate enforcement proceeding against the City of Tigard (Bull Mountain)." A copy of this letter is on file in the City Recorder's office. N Council members decided to postpone part of Staff to make the training session on September 30, 2005. arrangements for Administration staff will cheek on the postponed training. arrangements with the trainers. N Interim Community Development Director Map distributed; a copy Coffee reported that a map will be distributed is on file-in the City to the City Council (Figure 1)in the proposed Recorder's office. Tigard Downtown Improvement Plain. Study Session concluded at 7:11 p.m. 1. 1.1 Mayor Dirksen called the City Council and Local Business Contract Review Board meeting to order at 7:31 Meeting p.m. 1.2 Council Present: Mayor Dirksen; Councilors Sherwood,Wilson, and Woodruff. 1.3 Pledge of Allegiance 1.4 Council Communications&Liaison Reports: Mayor Dirksen read a statement fronn Councilor Harding regarding her health recovery and that she hoped she would be well enough to attend the next City Council meeting. A copy of Councilor Hard ng's statement is on file in the City Recorder's office. 1.5 Call to Council and Staff for Non-Agenda Items: Mayor Dirksen announced that the City Center CCDA, CCAC, DTF Development Agency meeting scheduled at the Meeting scheduled for conclusion of the City Council meeting was September 29,2005 as cancelled. There will be a nneetirng of the City noted. Center Development Agency,the City Center Advisory Commission, and the Downtown Task Tigard City Council Meeting Minutes September 27, 2005 —Page 3 Agenda Item Discussion & Comments Action Items follow u Force on Tliursday, September 29,6:30 p.m.,hi the Towri Hall to discuss the proposed Urban Renewal Plan. 2. Mayor Dirksen issued the following proclamations: Proclamations 2.1 Proclaim October 2005 as National Breast Cancer Awareness Month 2,2 Proclaim October 2005 as Disability Employment Awareness Month 3. Mr. Charles Radley, Chair of the CPO 4B Bull Citizen Mountain Governance Committee,read a letter Conirnunication clarifying and responding to remarks made by Mark Padgett at a recent City Council meeting concerning activities of CPO 4B and the Bull Mountain Governarice Committee. A copy of this letter is on file in the City Recorder's office. • Mr. Paul Owen,representing the Surnmerfield Civic Association,read a letter outlining issues regarding Durham Road sidewalk and right-of- way maintenance. A copy of this letter is on file in the City Recorder's office. Mr. Owen offered to ineet with City Council and staff on these issues. Mayor Dirksen said the information presented by Mr. Owen would be taken under advisement. The Mayor noted funding for maintenance of sidewalks and right of way was included during the budget hearings;however,the funding was not approved as the Budget Cornriittee considered what could and could not be funded this fiscal year. There is general support, in principle,for providing maintenance but the cost keeps this matter frorn nioving forward. Mayor Dirksen asked Mr. Owen if there was support from Summerfield for a compromise and Councilor Woodruff asked if the Suinrnerfield Civic Association would consider taking responsibility for inaintenauce of the area under discussion. Mr. Owen said the Association did not have the resources; 59 Summerfield homes are affected, which is a small portion of Summerfield. Mr. Owen indicated there would be willingness to Tigard City Council Meeting Minutes September 27,2005—Page 4 Agenda Item Discussion & Comments Action Items follow u discuss a compromise. 4. 4.1 Approve Council Minutes for August 23,2005 Motion by Councilor Consent 4.2 Approve Tigard Public Library Policies Wilson, seconded by Agenda 4.3 Approve a Cost of Living Adjustment for Councilor Sherwood,to Management/Supervismy/Confidential Group approve the Consent Employees—Resolution No. 05-59 Agenda. A RESOLUTION TO APPROVE A COST The motion was OF LIVING ADJUSTMENT FOR approved by a unanimous MANAGEMENT/SUPERVISORY/CONFID vote of Council present. ENTIAL GROUP EMPLOYEES EFFECTIVE OCTOBER 1,2005,AND Mayor Dirksen Yes AMEND THE EXISTING SALARY Councilor Sherwood Yes SCHEDULE(EXHIBIT A) Councilor Wilson Yes Councilor Woodruff Yes 4.4 Adopt the Urban Renewal Project Public Outreach plan—Resolution No. 05-60 A RESOLUTION ADOPTING THE URBAN RENEWAL PROJECT PUBLIC OUTREACH PLAN 4.5 Authorize Submittal of an Application for Federal Assistance for Sidewalk Construction and Related Improvements along Garrett Street—Resolution No. 05-61 A RESOLUTION OF THE TIGARD CITY COUNCIL SUPPORTING AN APPLICATION FOR FEDERAL ASSISTANCE FOR CONSTRUCTING SIDEWALK AND RELATED IMPROVEMENTS ALONG BOTH SIDES, OF GARRETT STREET 5. Library Director Barnes introduced the Indonesian Indonesian delegation to the City Council. Tigard is currently Delegation participating in a Resource Cities program funded by USAID and administered by ICMA. This program has paired Tigard with two Indonesian cities,Balikpapan and Samarinda. Tigard is currently working on approved work plans with these two communities to improve environmental education opportunities, as well as water system improvements. One Indonesian Tigard City Council Meeting Minutes September 27,2005—Page 5 Agenda Item Discussion & Comments Action Items follow u delegation of educators has already toured the Tigard 5. area. Products of the exchange has included Indonesian implementation by the Indonesian partners of double Delegation entry accounting,performance budgeting management, Continued citizen involvement efforts,and upgrades to their water delivery systems and water quality. In addition Samarinda and Balikpapan reported the cooperation between these two cities has improved.ICMA Representative Monahan gave a brief report on the value of the program. The delegation and the City Council exchanged gifts. 6. Update from Representative Galizio reviewed the following Representative legislation from last session: Galizio • Mental health parity(Senate Bill 1) • Methamphetamine (ineth)package,which attempts to address meth problems at a number of different levels • Veteran's package 0 Use of lottery funds ($100 million) for transportation • Employment—slufted dollars from a reserve account to decrease costs of employment insurance for employers O Annexation—Representative Galizio acknowledged he did not vote on these issues as the City of Tigard weighed in on them. • Annexation—Beaverton issues,which included SB887 on Island Annexation ❑x Measure 37 did not get addressed. 0 Missed opportunities included K 12 Ruiding strategy ❑x Additional work needed for higher education 7. Consider Interim Commnunity Development Director Coffee Resolution 05-62 approved. Resolution— inti oduced this item.Associate Planner Igarta See next page. Tigard presented the staff report. Interim Community Downtown Development Director Coffee advised the Vicinity Development Map (Figure 1)was now available. (City Recorder's Plan note: The map distributed at the September 27,2005, City Council meeting was inserted into Resolution No. 05-62,Exhibit A,Downtown Improvement Plan). Tigard City Council Meeting Minutes September 27,2005 —Page 6 I Agenda Item Discussion & Comments Action Items (follow u 7. Consider Downtown Task Force (DTF)Members Present: DTF Resolution— Chair Mike Marr, Susan Morelli,Lisa Olson,Marland Tigard Henderson,Jan Richardson, Sue Wirick. Also present: Downtown Sonja Kazen,Oregon Department of Transportation Development TGM Grant Coordinator,and David Siegal, Parametrix Plan Project Manager(of the consultant team). (Continued) After reviewing a presentation on the Tigard Downtown Improvement Plan,City Council members heard a presentation from Downtown Task Force Chair Mike Man and Downtown Task Force members j regarding this plan which represents a practical strategy for a conununity-supported,financially sound Downtown improvement effort to create a vibrant and active urban village at the heart of the City. The Plan envisions a Downtown that is pedestrian oriented, accessible by many modes of transportation, recognizes and uses natural resources as an asset,and features a combination of uses that enable people to live,work,plan and shop in an environment that is uniquely Tigard. i A copy of the PowerPoint presentation reviewed with the City Council is on file in the City Recorder's office. After discussion and words of appreciation for the Motion by Councilor work done by the Task Force,the Council adopted Wilson, seconded by Resolution No. 05-62,by a unanimous vote of City Councilor Sherwood, to Council members present: adopt Resolution No. 05- 62. RESOLUTION NO. 05-62—A RESOLUTION ACCEPTING THE FINDINGS AND The motion was RECOMMENDATIONS OF THE TIGARD approved by a unanimous DOWNTOWN IMPROVEMENT PLAN vote of Council present. DETAILING THE COMMUNITY'S VISION, GOALS,AND IMPLEMENTATION Mayor o rS en Yes FRAMEWORK TO REVITALIZE DOWNTOWN Councilor Sherwood Yes Councilor Wilson Yes TIGARD. Councilor Woodruff Yes Tigard City Council Meeting Minutes September 27, 2005—Page 7 I +I 1 i j Agenda Item Discussion & Comments Action Items (follow up) 7. Business meeting was adjourned at 9:52 p.m. Motion by Councilor Adjournment Woodruff, seconded by ' Councilor Sherwood, to adjourn the meeting at 9:52 p.m. The motion was approved by a wianimous vote of Council present. Mayor Dirksen Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes Study Session City Council members met in a Study Session following the Business meeting. Assistant to the City Manager Newton updated the City Council on her testimony as well as a summary of oral testimony presented to the Washington County Board of Coin inissioners regardilg the Washington County White Papers. The White Papers item was on the County Board's agenda this evening. Ms.Newton reported that no fiuiher review by the County Board is expected until December 2005. Meeting adjourned at 10:14 p.m. Catherine Wheatley, City Record Attest: c. ayo , City of Tigard Date:✓UCr��� 2. i 1:tedmkealhylcan120051050027cem Rnat dmft.doc I Tigard City Council Meeting Minutes September 27, 2005—Page 8 i