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City Council Minutes - 05/10/2005 Agenda Item No. 3. 1 For Agenda of &-28 -0.5, COUNCIL MINUTES TIGARD CITY COUNCIL MEETING MAY 10, 2005 Mayor Dirksen called the meeting to order at 6:30 p.m. Council Present: Mayor Dirksen; Councilors Harding, Sherwood, Wilson, and Woodruff. > ADMINISTRATIVE ITEMS a. 5th Tuesday-The next Fifth Tuesday meeting is scheduled for May 31. At the last Fifth Tuesday meeting, Senator Burdick and Representative Galizio were present. Council asked staff to contact Senator Burdick and Representative Galizio to determine if they could attend an upcoming Council business meeting for a report on legislative activities. Staff will contact the legislators to and invite them to attend either the May 24 or the June 14 City Council meeting. b. , Determine who on City Council might want ACT2005 Software. Councilor Harding would like to use this software to track City Council communications. C. Noise ordinance- request for review by Councilor Woodruff. Council members received a copy of an e-mail communication on this matter. Discussion on amendment to the noise ordinance to increase limitations on activity during the evening will be held at an upcoming workshop meeting and then scheduled for a hearing if Council direction is to proceed. Staff will provide City Council information regarding limitations set by other jurisdictions. d. Street light design -Councilor Harding advised she had received a telephone call from a citizen representing neighbors who were inquiring about the possibility of changing the street lights for the Walnut Street projects. There was a request for street lights that looked "less industrial." Mayor Dirksen noted this might be a good opportunity to use the same type of street lights proposed for the downtown area. Interim City Manager Prosser advised he would contact City Engineer Duenas to determine if changes can be made. The contract has been issued on this County project; therefore, any change will need to be accomplished by a change order. e. Update on requests for proposals for Urban Renewal Plan and Public Outreach Program. A May 10 memorandum from Community Development Director Hendryx was distributed to COUNCIL MINUTES- MAY 10, 2005 page 1 the City Council. The City received two proposals for the Urban Renewal Plan and three proposals for the Public Outreach Program. Interviews of applicants will be held on May 13. f. Council members were invited to attend a Pre-Opening Reception at Bridgeport Village on May 18, 2005, 5-8 p.m. Information was distributed to the City Council. Mayor Dirksen and Councilors Sherwood and Wilson indicated they would like to attend. g. Community Achievement—Washington County Fair and Rodeo requested a nomination of an outstanding Tigard citizen/community volunteer for recognition at the Fair. A May 1 letter from Washington County was distributed to the City Council. City Council will advise staff next week of names for nomination. h. CP04B Requests for City staff attendance. Staff reviewed with City Council the request for Tigard's attendance at a recent CP04B meeting. Julie Russell has contacted the County noting concerns about Tigard staff not attending these meetings when requested. No Tigard representatives attended the May 5 CP04B meeting. Interim City Manager Prosser indicated that Public Works Director Koellermeier intended to attend; however, there was a miscommunication on meeting location. City Council discussed the request, wherein staff and members of the Park and Recreation Board were also invited to attend the meeting. Discussion followed on meetings by neighborhood groups and staff attendance. Interim City Manager Prosser will meet with County Administrator Cameron to determine how to respond to requests for Tigard representative attendance at CPO meetings. i. Calendar Review • May 13 Library Closed —Staff Training Day • May 16 Budget Committee Meeting 6:30 p.m. — Library Community Room • May 17 Council Workshop Meeting — 6:30 p.m. — Town Hall • May 23 Budget Committee Meeting — 6:30 p.m. — Library Community Room • May 24 Council Business Meeting — 6:30 p.m. — Town Hall • May 30 Memorial Day Holiday, City Offices Closed COUNCIL MINUTES — MAY 10, 2005 page 2 • May 31 5th Tuesday Council Meeting -- 7-9 Library Community Room > DISCUSS ISSUES - GREENBURG ROAD PROJECT City Engineer Duenas reviewed with the City Council information on this agenda item including his memorandum dated May 3, 2005. There are issues with the Greenburg Road Project that have significant ramifications on the projects that can be implemented during the next five years. The memorandum from Mr. Duenas outlined the issues and the request for direction from the City Council. The total project cost in 2000 was estimated to be $2.5 million. Mr. Duenas' memorandum outlined revised costs, which now is now estimated to be $5 million. The existing revenue sources cannot provide the local funding needed in a timely manner and still be able to address the priorities with the Tigard Downtown and Highway 99W. Council consensus, after discussion of alternatives, was to direct staff to explore changing the scope and downsize the project, including avoiding bridge design and installation. Staff will explore if improvements can be made at Tiedeman Street. > DISCUSS A RESOLUTION TO SUPPORT AND ACTIVELY PURSUE REGION-WIDE COLLABORATIVE EFFORTS TO IMPROVE THE REGIONAL LAND USE PLANNING SYSTEM, INCLUDING THE TRANSITION OF URBAN USES AND SERVICES IN UNINCORPORATED AREAS, INCLUDING ANNEXATION BEFORE DEVELOPMENT (See Agenda Item 10) Community Development Director Hendryx introduced this item, which had been discussed previously by the City Council with regard to concerns about Metro's authority impacting local land use matters_ The proposed resolution supports collaboration with Washington county jurisdictions regarding proposed changes to Goal 14 (urbanization) and the Urban Growth Boundary administrative rules, and supported local control over the land-use process. Council members discussed the proposed resolution and the concerns it wished to articulate. While agreeing that the proposed resolution was acceptable as a starting point more City Council discussion is needed. The following concerns and issues were noted: o Concerns with Metro's policies on urban growth boundaries, which have had an impact on the market and have led to rapid densification of some areas. COUNCIL MINUTES — MAY 10, 2005 page 3 i o Interest expressed in talking with other jurisdictions to determine if what their issues might be. Jurisdictions affected by Metro decisions will meet on May 20, 2005, to discuss issues. o Discussion by the City Council on being specific with Tigard's concerns about decisions relating to the urban growth boundary expansion. o Another discussion will be scheduled on this topic after the May 20 symposium. Councilor Wilson will attend the symposium and requested City Council input on what he should share at this meeting. This item was discussed again during the business meeting (see Agenda Item No. 10.) • EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 7:10 p.m. to discuss employment of public officers, employees and agents under ORS 192.660(2)(a). Executive Session concluded at 7:25 p.m. 1. BUSINESS MEETING 1.1 Mayor Dirksen called the City Council & Local Contract Review Board to order at 7:35 p.m. 1.2 Council Present: Mayor Dirksen; Councilors Harding, Sherwood, Wilson, and Woodruff. 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. PROCLAMATIONS o Mayor Dirksen proclaimed May 15-21, 2005 as Emergency Medical Services Week. Representatives from Metro West Ambulance presented a plaque to the City of Tigard, thanking the community for its support. The City Council was invited to a barbecue hosted by Metro West on May 20 in Hillsboro. Councilor Harding also acknowledged the work of TVF&R, which has emergency medical personnel serving the community and work with Metro West. 3. CITIZEN COMMUNICATION • Tigard High School Student Envoy Nikki Pham presented an update of activities at Tigard High School; an outline of activities was distributed to the City Council. ■ Tigard Area Chamber of Commerce Representative Dan Murphy reviewed upcoming Chamber meetings. S. Carolyn Long is retiring as COUNCIL MINUTES— MAY 10, 2005 page 4 Executive Director in June, The new Executive Director, Jeremy Monlux, will start on July 1, 2005. ■ Isador Morgavi, 15145 SW 119th Avenue, Tigard, OR 97224 distributed a copy of some written testimony and spoke to the City Council about discussion he heard in the Study Session earlier in the meeting. Mr. Morgavi said that during the Study Session he heard staff advise Council on matters concerning communication. Nothing that was said was incorrect, a lie, or inaccurate. Council took that information, discussed it, and made decisions on it without any public input. Mr. Morgavi said the material he distributed to the City Council was a list of e-mails that started on April 16 asking for some people to come to a meeting to give information. That meeting (CP04B meeting) was to be on May 10 and nothing happened; he said this was unacceptable. He said the problem could have been solved in a matter of a couple of hours at the most. He said the CPO members did not know there were specific rules for requesting Tigard staff attendance at their meeting; the request had been bounced around, Mr. Morgavi said he did not think the matter was adequately prioritized. Council hears one side of the story from staff and often times, as the information is transmitted from lower management levels, the staff may have reasons to slant things one way or the other so it does not look like they Iet something set on their desk for two weeks before they did something. Mr. Morgavi said that all that was being asked was to have some input on things 'like this" other than to have to come before the City Council with a two-minute limit, which only antagonizes the Council and frustrates them. Mayor Dirksen told Mr. Morgavi that he hoped some of the earlier discussion during the Study Session by the City Council helped clarify for staff what Council's policy is on this issue. The issue regarding Tigard representation at the last CPO meeting was a combination of miscommunication and misunderstanding. ■ Greg Luke, 11660 SW Terrace Trails, Tigard, OR 97223, testified that he is a Boy Scout from Troop 423 and has attained the Life rank. He said he wanted to bring to Council's attention something that he was not happy about. Mr. Luke is doing an Eagle project for Tigard Christian Church as his community service project to fulfill a requirement to earn the rank of Eagle. His project is located in a commercial area, so he was required to obtain a permit. He went to City Hall to apply for the permit and was disappointed to learn it was going to cost him $133.13. Mr. Luke said he is from a non-profit organization, building a community service project for a non-profit entity. He said he believed the City Council should consider passing a law that says Boy Scouts do not need to pay that kind of money for a project that will benefit the City and community. His project will be for the public so they can have lunches and picnics. He asked the City Council to consider this issue. Mayor Dirksen thanked Mr. Luke for coming to the meeting and advised the City Council will be discussing this issue. The Mayor said the City would contact Mr. Luke. COUNCIL MINUTES — MAY 10, 2005 page 5 ■ Follow-up to Previous Citizen Communication Interim City Manager Prosser reviewed follow-up to citizen communications from the April 26, 2005 City Council meeting. y Alice Ellis Gaut had noted her concerns with regard to Council the Consent Agenda process. Council discussed and responded to this matter at its April 26, 2005, meeting. No additional follow up required at this time. ➢ Gretchen Buehner had urged the City Council to appoint an independent urban renewal board as soon as possible. City Council will consider this matter as it makes decisions on what should be considered in the ballot measure on urban renewal (tax increment financing). 4. CONSENT AGENDA: Youth Advisory President Williams announced the following Consent Agenda items: 4.1 Approve Council Minutes for March 22, 2005 4.2 Receive and File: a. Council Calendar b. Tentative Agenda 4.3 Adopt a Resolution Identifying the Preliminary Urban Renewal Plan Public Outreach Program — Resolution No. 05 -27 RESOLUTION NO 05-27 — A RESOLUTION FOR THE PRELIMINARY URBAN RENEWAL PLAN PUBLIC OUTREACH PROGRAM 4.4 Adopt a Resolution to Establish the Selection Process for the City Center Advisory Commission - Resolution No. 05 —28 RESOLUTION NO. 05-28 — A RESOLUTION ON THE INITIAL SELECTION PROCESS FOR CITY CENTER ADVISORY COMMISSION 4.5 Adopt a Resolution to Appoint Michael Kringlen to the Building Appeals Board — Resolution No. 05—29 RESOLUTION NO. 05-29 — A RESOLUTION OF THE CITY OF TIGARD APPOINTING MICHAEL KRINGLEN TO THE BUILDING APPEALS BOARD COUNCIL MINUTES— MAY 10, 2005 page 6 4.6 Adopt a Resolution to Appoint Jason Snider to the Budget Committee to Complete the Term Vacated by Irene Moszer-- Resolution No. 05- 30 RESOLUTION NO. 05-30 — A RESOLUTION APPOINTING JASON SNIDER TO THE BUDGET COMMITTEE TO COMPLETE THE TERM VACATED BY 1RENE MOSZER 4.7 Adopt a Resolution Approving a Cooperative Improvement Agreement between the Oregon Department of Transportation and the City of Tigard for Improvements to SW 72A Avenue - Resolution No. 05— 31 RESOLUTION NO. 05-31 — A RESOLUTION APPROVING A COOPERATIVE IMPROVEMENT AGREEMENT BETWEEN THE OREGON DEPARTMENT OF TRANSPORTATION AND THE CITY OF TIGARD FOR IMPROVEMENTS TO SW 72ND AVENUE Motion by Councilor Sherwood, seconded by. Councilor Woodruff, to approve the Consent Agenda as presented. The motion was approved by a unanimous vote of Council present: Mayor Dirksen: Yes Councilor Harding: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Woodruff: Yes 5. FORMAL GRADUATION OF TIGARD'S COMMUNITY EMERGENCY RESPONSE TEAM (CERT) Program Assistant Mike Lueck reviewed the "Partners Being Prepared Program" Twelve volunteers, representing the third graduating class of the City's Community Emergency Response Team (CERT) program received certificates. CERT team members can provide life saving assistance during the first critical minutes during an emergency. Mayor Dirksen thanked the graduates noting the City's appreciation for their involvement. Mr. Lueck advised that soon the City will have trained 50 volunteers. Enhanced, follow-up training will be provided as well. COUNCIL MINUTES — MAY 10, 2005 page 7 6. UPDATE ON YOUTH ADVISORY COUNCIL AND TIGARD TURNS THE TIDE (YOUTH FORUM) Rob Williams and Alexander Carsh addressed the Council on recent activities of the Tigard Youth Advisory Council (YAC). YAC collected 380 blankets in its December blanket drive. In December, the YAC web page should be ready. The Tigard YAC will receive an award for community service at the 4t" annual "We Make a Difference" awards ceremony at the Beaverton Four Square Church, May 18, 7-9 p.m. At this time, there are 15 active YAC members and the committee hopes to increase this number to 30. Maycell Villanueva, Jacob Ferrier, and Aislinn Zatarian, representing the Skate Park Task Force, spoke to the City Council about planned fund-raising activities. They noted they would like to plan on a carnival on September 10 and outlined the assistance needed from the City, including allowing the carnival to be at the future skate park site. The students would like to have a number of activities requiring electrical hook ups, skate ramps, stages, and restrooms. This event could coincide with Family Day and the Tigard Blast celebration. A draft brochure outlining the event was presented to the City Council. Mayor Dirksen noted the City Council's support of the Skate Park and said he was encouraged with the recent fundraising activities. The students were advised to continue to work with staff on their ideas for the carnival. Assistant to the City Manager Newton reported that Tigard Turns the Tide, formerly the Youth Advisory Council, will hold its first annual member meeting on June 22, 6:30 p.m. in the Library Community Room. All community members, including youth, grades 6 and up are eligible for membership. More information will be presented in the next issue of Cityscape. 7. POLICE ACTIVITY LEAGUE PRESENTATION ON DRUG RESISTANCE The Police Activity League Program Director for Tigard, Sean Belveal, introduced this agenda item. Mr. Belveal introduced members of the 2005 Youth Action Team who will be going to Washington DC in July as part of a leadership conference. The youth presented City Council information on the dangers of alcohol. Mayor Dirksen thanked the young people for their information and noted he was happy that PAL was active in Tigard. COUNCIL MINUTES—MAY 10, 2005 page 8 8. MEETING WITH OREGON DEPARTMENT OF TRANSPORTATION REGION I MANAGER, MATTHEW GARRETT City Engineer Duenas introduced Matthew Garrett, Region 1 Director for the Oregon Department of Transportation (ODOT). Mr. Garrett and Council members discussed the following: • ODOT and the City of Tigard can partner to accomplish projects. Mr. Garrett also noted ODOT works with JPACT and Washington County to identify projects. • Once projects are identified, they must be prioritized. • ODOT supported the Tigard Downtown TGM grant. • Reviewed the Greenburg Road project (also see Study Session discussion by the City Council, Page 3). Construction should move forward so funding for this project is not jeopardized. Mayor Dirksen noted the burdensome requirement for the requirement that 110 percent of the cost of the project amount be set aside and suggested there might be a way to compromise on this requirement. Mr. Garretson responded that this is a policy matter. • The scope of this project is to be revisited (downsized). • The traffic signal on Hall/Wall will go out for bid next week. • The 99WW corridor study is supported by ODOT; Mr. Garrett agreed it would be helpful for the City of Tigard to make investments near the 99W Highway system. • Discussed requirements for bikepaths in response to a concern expressed by Councilor Wilson whereby bike lanes are required on all arterials and collectors. Mr. Garrett noted this is a policy question. • Discussed about the length of time between identifying a highway project and the funding and construction. Mr. Garrett said it takes about nine years to implement a project. This means that the original estimate of the cost of a project is low — sometimes the cost of the actual project is double the estimate. Mr. Garrett spoke to involving the public to assist and understand. He cautioned against raising expectations and listed the reasons why costs have escalated recently, including high steel and gasoline prices. • Mr. Garret noted environmental laws shape what ODOT does as an agency more than any other factor. These laws impact costs and timelines. • Mayor Dirksen reviewed the City Council goals to Improve 99W and to Revitalize the Downtown. He referred to the hoped-for improvements at Greenburg Road. Mr. Garrett said the State is interested in considering options that have the potential to gain capacity less expensively. Mr. Garrett agreed to visit with the City Council every six months. COUNCIL MINUTES-- MAY 10, 2005 page 9 9. PUBLIC HEARING - CONSIDER A RESOLUTION REACTIVATING THE CITY CENTER DEVELOPMENT AGENCY, AN URBAN RENEWAL AGENCY a. Community Development Director Hendryx presented this agenda item. He referred to the staff report given at the April 19, 2005, Council meeting at which time the Council directed staff to proceed with reactivation of the City Center Development Agency (CCDA). Initially, the Council will serve as the CCDA. Future discussions will occur on whether the CCDA will become the responsibility of another decision-making body. b. Mayor Dirksen opened the public hearing. C. Public testimony: None. d. Mayor Dirksen closed the public hearing. e. Council discussion: ■ Councilor Sherwood noted this was a step in the process to move forward with the downtown revitalization project. ■ Councilor Wilson assured the public that the City Council is well aware that the urban renewal question must go to a public vote. ■ Councilor Woodruff asked for clarification about why a CCDA needs to be formed. Community Development Director Hendryx responded that the City Charter requires a CCDA and an Advisory Committee. ■ There will be opportunity for public involvement. f. Council consideration: Motion by Councilor Sherwood, seconded by Councilor Wilson, to adopt Resolution No. 05-32. RESOLUTION NO. 05-32 - A RESOLUTION REACTIVATING THE CITY CENTER DEVELOPMENT AGENCY, AN URBAN RENEWAL AGENCY The motion was approved by a unanimous vote of Council present: Mayor Dirksen: Yes Councilor Harding: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Woodruff: Yes COUNCIL MINUTES— MAY 10, 2005 page 10 10. CONSIDER A RESOLUTION TO SUPPORT AND ACTIVELY PURSUE REGION-WIDE COLLABORATIVE EFFORTS TO IMPROVE THE REGIONAL LAND USE PLANNING SYSTEM, INCLUDING THE TRANSITION OF URBAN USES AND SERVICES IN UNINCORPORATED AREAS, INCLUDING ANNEXATION BEFORE DEVELOPMENT a. Community Development Director Hendryx presented the staff report and reviewed the proposed resolution. This topic is part of a 2005 Council goal to address growth and to seek changes at Metro to free- up the City's Comprehensive Pian process to respond to citizens' concerns and to initiate discussions with Metro regarding density requirements. At previous meetings, Council discussed the possibility of adopting a resolution to identify concerns and issues the City wants to discuss with Metro. In the late fall, the City of Tualatin adopted a resolution with regard to the industrial lands process that Metro went through. Council is considering adopting a similar resolution. Two drafts of a resolution have been presented to the Council. The resolution now before Council was drafted to reflect Council's concerns. b. Council Discussion: Mayor Dirksen called the Council's attention to the "wherefore" language of the resolution. Mayor Dirksen noted Councilor Wilson will attend a symposium on May 20, which will be attended by officials from other jurisdictions to discussion issues relating to Metro's authority on local land use, with a goal for changes on Metro guidelines and possibly to the Metro Charter. Mayor Dirksen advised he recently met with Metro Council President David Bragdon. He said he talked to President Bragdon about the requirement for an average density within every jurisdiction and they discussed how greater density is occurring at the edges of the Metro area, not at the center. Mayor Dirksen suggested to President Bragdon that the average density requirement of ten units per acre be calculated on a region-wide basis rather than for each Metro jurisdiction, which would allow for greater densification of already urbanized areas rather than in the suburban areas. Mayor Dirksen, President Bragdon and Jack Hoffman (MPAC Chair) floured areas in Tigard, including the Fields' property near the new Tigard library. The tour also included areas where infill development is taking place where more dense development is taking place inside a neighborhood developed less densely to show the impact this has on the entire neighborhood. They toured areas where more dense development worked well — and areas where it hasn't worked well at COUNCIL MINUTES— MAY 10, 2005 page 11 all. The purpose was to point out that a `one size fits all" concept doesn't work well. Local jurisdictions need'the authority to exercise greater flexibility. President Bragdon appeared to be receptive and Mayor Dirksen said he hoped that this would lead to further discussions. In response to a question from Councilor Woodruff, Mayor Dirksen said he hoped Councilor Hosticka would also be supportive of the City's desire to have more flexibility with regard to local land use planning (density requirements). Discussion continued about the impacts of high density requirements including the resultant high property costs. During the 2040 process, the resultant tight-boundary policies have transformed what suburban cities are like to a greater degree than what is being recognized or even what was intended. Councilor Wilson suggested that the tight boundary policy be reviewed. Councilor Wilson will bring the issues discussed by the City Council tonight forward for consideration at the May 20 symposium. C. Council Consideration: Resolution No. 05—33 Motion by Councilor Sherwood, seconded by Councilor Woodruff, to adopt Resolution No. 05-33, RESOLUTION NO 05-33 - A RESOLUTION OF THE TIGARD CITY COUNCIL TO SUPPORT AND ACTIVELY PURSUE REGION-WIDE COLLABORATIVE EFFORTS TO IMPROVE THE REGIONAL LAND USE PLANNING SYSTEM, INCLUDING THE TRANSITION OF URBAN USES AND SERVICES IN UNINCORPORATED AREAS, INCLUDING ANNEXATION BEFORE DEVELOPMENT The motion was approved by a unanimous vote of Council present: Mayor Dirksen: Yes Councilor Harding: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Woodruff: Yes COUNCIL MINUTES — MAY 10, 2005 page 12 11. PUBLIC HEARING — CONSIDER A RESOLUTION APPROVING THE ISSUANCE OF TAX-EXEMPT VARIABLE RATE DEMAND REVENUE BONDS, SERIES 2005A (GEORGE FOX UNIVERSITY PROJECT), BY YAMHILL COUNTY, OREGON FOR AND ON BEHALF OF GEORGE FOX UNIVERSITY IN AN AMOUNT NOT EXCEEDING $28,400,000 a. Mayor Dirksen opened the public hearing. b. Interim Finance Director Imdieke reviewed the staff report and outlined the request from George Fox University for the Tigard City Council to approve a resolution so Yamhill County could issue $28.4 million in tax-exempt revenue bonds on behalf of the University. Representatives from George Fox University were available should the City Council have questions. C. Public Testimony: None d. Staff recommended that the Council adopt the proposed resolution. e. Mayor Dirksen closed the public hearing. f. Council Consideration: Resolution No. 05 — 34 Motion by Councilor Woodruff, seconded by Councilor Wilson, to adopt Resolution No. 05-34. RESOLUTION NO. 05-34 -- A RESOLUTION APPROVING OF THE ISSUANCE OF TAX-EXEMPT VARIABLE RATE DEMAND REVENUE BONDS, SERIES 2005A (GEORGE FOX UNIVERSITY) IN AN AMOUNT NOT EXCEEDING $28,400,000 The motion was approved by a unanimous vote of Council present.- Mayor resent:Mayor Dirksen: Yes Councilor Harding: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Woodruff: Yes 12, REPORT ON THE STREET MAINTENANCE FEE AS REQUIRED BY THE TIGARD MUNICIPAL CODE (TMC), CHAPTER 15.20 a. Interim Finance Director Imdieke presented the staff report. As required by TMC 15.20.050(4), the Finance Director reviewed the revenues received from the street maintenance fee after the first full COUNCIL MINUTES— MAY 10, 2005 page 13 year following implementation. if the revenues are not meeting the annual funding level set from the five-year maintenance plan, the Finance Director, in coordination with the City Engineer, may recommend a fee increase sufficient to meet that funding level. Council may, at its discretion increase the fees through resolution based on the Finance Director's recommendation. The Utility Billing group began billing for the street maintenance fee at the beginning of April 2004. For the period April 1, 2005 — March 31, 2005, the City collected $764,434 from this source. This is $35,566 short of the targeted annual revenue of $800,000 established under the program. But because of the actual timing of the utility billing cycle, the first bill with the street maintenance fee on it was not mailed out until April 19. So, actual receipts for the first full year are slightly understated because of the billing cycle dates. No adjustment to the fee was recommended by staff. The fee will be reviewed after three years and the rates would then be reestablished based on the annual average cost of an updated five- year street maintenance program. b. Council members noted support for the staff work for this program to date. 13. COUNCIL LIAISON REPORTS: None 14. NON AGENDA ITEMS: None 15. EXECUTIVE SESSION: Not held. 16. STUDY SESSION (CONTINUED) > REVIEW OF GRAPHIC IDENTITY PROPOSALS Assistant to the City Manager Newton distributed proposal information from Juli Page and Glenn Marcusen for designing the graphic identity for the City of Tigard. City Council consensus was to interview Ms. Page and Mr. Marcusen at the next City Council workshop meeting. COUNCIL_ MINUTES — MAY 10, 2005 page 14 17. ADJOURNMENT: 9:47 p.m. Catherine Wheatley, City Recorder Attest: Mayof-, City// of Tigard Date: COUNCIL MINUTES— MAY 10, 2005 page 15