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City Council Minutes - 01/11/2005 Agenda Item No. 331 For Agenda of February 8, 2005 COUNCIL MINUTES TIGARD CITY COUNCIL MEETING January11, 2005 The Tigard City Council went into Executive Session at 7:05 p.m. to discuss pending litigation under ORS 192.660(2)(h). Executive Session concluded at 7:33 p.m. 1.1 Call to Order— Mayor Dirksen called the City Council & Local Contract Review Board to order at 7:36 p.m. 1.2 Roll Call—Mayor Dirksen and Councilors Harding, Sherwood, Wilson, and Woodruff were present. 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda items: City Manager Monahan noted staff would recommend the Council President election be postponed until January 25, 2005. (See Agenda Item No. 9 for more information.) 2. OATH OF OFFICE CEREMONY Municipal Judge Michael O'Brien administered the oath of office to Mayor- elect Craig Dirksen to serve as Tigard Mayor for the term January 1, 2005 to December 31, 2006. Municipal Judge Michael O'Brien administered the oath of office to Councilor-elect Tom Woodruff to serve as Tigard Councilor for the term January 1, 2005 to December 31, 2008. Municipal Judge Michael O'Brien administered the oath of office to Councilor-elect Sally Harding to serve as Tigard Councilor for the term January 1, 2005 to December 31, 2008. i 3. INAUGURAL REMARKS Councilor Sally Harding expressed thanks to those who supported her during her campaign. Councilor Harding said her family moved to Tigard in 1962 and the community at that time, was suburban, yet rural. She described the area then: open fields, small farms, and lots big enough to play ball on. Cook Park was an open field with a dilapidated merry go-round Tigard City Council Minutes Page 1 January 11, 2005 and a swing set. She referred to urbanization growing pains over the years, with people moving away when new development (Greenburg Road widening and Washington Square construction) arrived. Today, ongoing annexations and higher densities in the metro area have felt like a curse to many of us." Densities forced upon us with urban-style city standards have been controversial for many years. Councilor Harding referred to the recent annexation election, which "created a divide, which absolutely tore my heart out." The animosity was simply unacceptable. She noted she encouraged the fairness of the double majority vote. She said she was not against annexations; however, she was against not working together. Councilor Harding said she upholds Tigard's Charter and places citizens at the top of the chart. She said she wanted staff driven by Council and for"we the people, to be the true navigators for the future of Tigard." She noted she is sincerely committed to everyone working together to solve problems. She urged citizen involvement and said membership on a task force or a committee was not required, but "attend a meeting whenever you can...let your voice be heard. While she might not always agree with an opinion expressed, she said she respects diverse opinions. Councilor Harding said: "With your talents and energy behind me, my one small voice, though just one, will resound with strength. I will work to improve communication and government credibility. Character matters. Trust is key. Accountability in all things. And, for the local news, whether good or bad, information before and not after the fact. l want breaking news stories to come from City Hall, not from news reporters." She noted, by cooperating together, the future could be improved, but the past could not be changed. She said: "Please let go of hostility, it will only hold us back. It is my prayer that each of you has the courage to take the bold steps necessary to get involved. This is your city, and you are its leaders at the top of the organization chart of the City code...because of your vote in me, 1 am your mouthpiece at City Hall...I will ask questions, investigate issues and refuse to allow blame, bitterness, or alienation to take me. Please, don't ever be afraid to approach me. I will be here for you and never forget that my focus is one of having community and council work more closely together for the better of the all. Thank you, again, for your vote of confidence in me. I am honored to serve you for four years." • Councilor Tom Woodruff expressed thanks to family, friends and supporters. He said that, although he had served on Council for ten months by appointment, it was very different to have thousands of people vote for him. He promised to do his best to represent those who voted for him and all the 45,000 residents of Tigard. He thanked the people who work hard every day Tigard City Council Minutes Page 2 j January 11, 2005 to make Tigard a great place to live, "...the 264 employees of the City, the 526 volunteers, who gave of their time last year." He said, "I am before you tonight as just the latest of 55 city councilors who have been elected since Tigard became a city in 1961. 1 am honored, humbled and happy to be chosen for this position." Councilor Woodruff noted, aside from the School Board, city government is the closest democracy to the people. The City is involved in the everyday things that contribute to the well-being of individuals, families, and neighborhoods. City government is non-partisan, which better allows the Council to focus on people, instead of political parties. Councilor Woodruff said, "As I look ahead to the next four years, I wonder if it is possible to be responsive to so many residents, with so many perspectives, and so many different priorities. How can we possibly do all the things that people want done, while still living within our limited budget? The reality is that we can't do everything that needs to be done, let alone everything that everyone wants to be done. We just need to do the best that we can, with the best information, and the best resources that we have available." Councilor Woodruff advised he has learned over the last ten months that it is impossible to please everyone. Many decisions leave some people happy and others unhappy. He has learned that the unhappy people are always more vocal than the happy people. "I wish that was not the case." Councilor Woodruff listed some of his priorities for the next year: o The downtown revitalization proceeds with substantial, not just cosmetic, improvements. o The Comprehensive Plan is updated to reflect the community's desire for greater flexibility in the area of housing density. o Tigard enhances and improves its long-term water supply_ o The priority for transportation and capital improvement funds shall be to reduce congestion on Highway 99. o See to it that citizens are more informed and more involved with City government. Councilor Woodruff said, "There's a very old adage that, I'm sure you have all heard...There are three kinds of people: those that make things happen, those that watch things happen, and those that don't know that anything has happened. These categories are true for the City. There are far too many people who just do not know what has happened. I want to encourage people to become more aware and "hopefully to become involved and make things better." Tigard City Council Minutes Page 3 January 11, 2005 Councilor Woodruff concluded by saying, "I thank you for your attention and I look forward to working with all of you." • Mayor Craig Dirksen thanked family, friends, and the citizens of Tigard for the trust and confidence shown in him by electing him to the office of Mayor. Although he served as Mayor for more than a year when appointed to the position after the death of Mayor Griffith, now that he has received the popular vote, he feels like he is really the Mayor. In addition, he thanked the voters for electing Councilor Woodruff to serve on the Council as this showed a vote of confidence for the Council's decision to appoint Councilor Woodruff to serve for the last ten months of 2004. He said, "I hope all of you love Tigard, the way I love Tigard. But, you'd have to be very myopic to believe the City is all that it could be. We have a lot to do to make Tigard the city that it can be and the city that it should be." Mayor Dirksen advised that each January the City Council sets goals for the coming year, which includes what the Council would like to accomplish during the year as well as long-term goals for which the Council would like to see progress. The Council's goal-setting session will be next week. After that meeting, Mayor Dirksen said he would be reporting on the goals. He stated, "I can tell you up front what two of those goals will be...they're the ones that Councilor Woodruff mentioned..." The first goal is to see that the downtown plan is completed, which will identify how the central business district will be revitalized and to implement the plan. The second is to get the process well underway for revision of the Comprehensive Plan. The Mayor stated that the citizen visioning process will serve as a will help Plan which I guide for the work to be done on the Comprehensivep assure that the City will look like what "our citizens want the City to look like." The Mayor said, "We will be busy this coming year. I appreciate Sally Harding coming onto Council and also Tom Woodruff. The two of them, when they were elected, stated that one of their goals was to improve communications with the citizens...and already we have been discussing some ideas to further that goal." Mayor concluded his remarks by saying, "So many things to do, so little time. I look forward to working with the Council, with all of our citizen volunteers, and the citizens of Tigard. It's an honor to be your Mayor, and I promise to do my best to live up to that office. Thank you." if I i Tigard City Council Minutes Page 4 January 11, 2005 i 4. CITIZEN COMMUNICATION a. Tigard Area Chamber of Commerce President Dan Murphy reviewed upcoming events sponsored by the Chamber of Commerce. b. Holly Shumway, 14535 SW Woodhue Street, Bull Mountain/unincorporated Washington County. Ms. Shumway is the Chair of CPO 4B, which is a citizen participation organization representing 40,000 Washington County residents within the city limits of Tigard and unincorporated Washington County/Bull Mountain. "We are the only organized and inclusive citizen participation group that is open to all residents..." Ms. Shumway advised that the CPO offers a wonderful opportunity for many citizens to engage in local land use issues that affect the communities where they live and work. The casual environment is such that citizens feel comfortable asking questions of local governmental leaders. The meetings provide a venue for local government to educate citizens with factual information to allow citizens to make informed decisions regarding issues, which affect their communities. A strong working relationship between governmental leaders and citizens leads to strong citizen involvement and helps diminish feelings of marginalization. It has been the CPO's understanding that representatives of the County recognize the importance commingling the citizens of Tigard and those of unincorporated Bull Mountain to communicate and work together in a coordinated, neutral educational forum to foster a sense of community. Ms. Shumway said that at the last two meetings, there were no City of Tigard representatives present. She had asked City Engineer Gus Duenas to speak about traffic issues in December. She advised that Mr. Duenas told her that the City Manager made a recommendation that the City would no longer send representatives to the CPO meetings. Mr. Duenas asked Ms. Shumway to send a proposal explaining why Mr. Duenas was requested to attend the January meeting. The CPO wanted to discuss traffic impact fees. Ms. Shumway advised she sent a proposal and asked for a response, but did not receive a response. Members of the CPO wondered why there was no representative from the City of Tigard. f Sensor Planner Steve Kelly from Washington County advised Ms. Shumway to have someone from the City of Tigard present to talk about traffic impact fees since he did not feel justice would be served to only have one side. Tigard City Council Minutes Page 5 January 11, 2005 I Ms. Shumway said there was a lot of concern raised at the January meeting and they were wondering what steps could be taken to foster the community and to encourage citizen involvement. The CPO offers a wonderful, inclusive opportunity for citizens and local government to engage back and forth. In response to a question from Councilor Woodruff, Ms. Shumway advised that elections for the CPO officers had not yet occurred and she is still the Chair until February 1. Mayor Dirksen said perhaps there is some confusion and staff is not aware of the Council's position regarding attendance at the CPO meetings. The Mayor suggested this might be a good topic for discussion at a Council workshop meeting and have Council discuss what it would like "our involvement to be with the CPO." Ms. Shumway advised that she thought staff was going to ask Council for a vote on this issue. She said she didn't know if that had happened. City Manager Monahan said he was not sure about the nature of communication between Mr. Duenas the CPO representatives other than Mr. Duenas brought the question to Mr. Monahan's attention about attending the December meeting. In December, there was a question of resources. Mr. Monahan said, "Do we want to supply a City Engineer to an evening meeting when we already had Gus assigned to other responsibilities...in particular, in doing community participation and input about our capital improvement program..." Mr. Monahan further commented that the CPO is the County's citizen involvement process and we have our citizen involvement process. He said, "I think the Mayor's idea for a suggestion for an upcoming meeting is to discuss how we're going to communicate and how are those two processes going to work together." Since the December meeting, there had not been a Council meeting for Council to have a discussion on this matter. Mr. Monahan said his idea, and he had suggested this to the Mayor, was to talk to the Council at its goal-setting meeting about how the City would give input to the County on the CPO process and, in return, how would the CPO process work in coordination with the City. In a brief discussion with Ms. Shumway, Mr. Monahan said he could certainly inform her of any decision by Council to place Tigard City Council Minutes Page 6 January 11, 2005 discussion and consideration about CPO participation on a future agenda. b. Follow-up to Previous Citizen Communication City Manager reported that two citizens testified at the December 14, 2004, City Council meeting. The first citizen was Bruce Dalrymple who is the Board Chair for the Tualatin Hills Park and Recreation District. His issue was about the adoption of the system development charge increase. The Council heard further input from Mr. Dalrymple later in the meeting, so Mr. Monahan said he believed Mr. Dalrymple's issue was resolved. The second speaker at the December 14, 2004, Council meeting (Citizen Communication) was Gretchen Buehner who suggested that the City Council discuss the islands that have been created by annexation over the last several years. Ms. Buehner specifically mentioned the Metzger area and areas within Bull Mountain. Her suggestion was that the Council review this issue at its goal setting meeting. Mr. Monahan said he has noted "what should be done about the islands" on his list of issues when the Council reviews the goal on growth management from 2004. 5. CONSENT AGENDA Tigard Youth Advisory Council President Williams reviewed the following Consent Agenda: 5.1 Approve Council Minutes for November 16 and 23, 2004 5.2 Receive and File a.. Council Calendar b. Tentative Agenda 5.3 Initiate Vacation Proceedings for Two Separate Public Sewer Easements at SW Frewing Street/Pacific Highway and SW Pfaffle Street/SW79th Avenue— Resolution No. 05-01 and Resolution No. 05-02 RESOLUTION NO. 05-09 —A RESOLUTION INITIATING VACATION PROCEEDINGS FOR A PUBLIC SEWER UTILITY EASEMENT OF APPROXIMATELY 1,248 SQUARE FEET LOCATED AT SW FREWING STREET AT SW PACIFIC HIGHWAY (VAC 2004-00002) Tigard City Council Minutes Page 7 January 11, 2005 RESOLUTION NO. 05-02—A RESOLUTION INITIATING VACATION PROCEEDINGS FOR A PUBLIC SEWER UTILITY EASEMENT OF APPROXIMATELY 476 SQUARE FEET LOCATED AT SW PFAFFLE STREET AT SW 79TH AVENUE (VAC2004-00002) 5.4 Approve Intergovernmental Agreements with the City of Tualatin, Washington County and the Oregon Department of Transportation for Bridgeport Village Development Motion by Councilor Sherwood, seconded by Councilor Woodruff, to approve the Consent Agenda. The motion was approved by a unanimous vote of Council present: Mayor Dirksen Yes Councilor Harding Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes 6. RECOGNIZE THE TIGARD YOUTH ADVISORY COUNCIL a. Assistant to the City Manager Liz Newton presented the staff report. Before the Council was a resolution to formally recognize the Tigard Youth Advisory Council as the official body to advise the City Council on ways to empower and involve youth in the Tigard Community. The Tigard Youth Advisory Council, in the last 18 months, adopted bylaws and participated in many community events and services projects. Members of the Youth Advisory Council also serve as ex-officio members of several City Boards and Committees. b. Tigard Youth Advisory Council President Rob Williams thanked the Council for considering the proposed resolution, for supporting the Tigard Skate Park, and for making "youth" a goal. He said he hoped the Council would continue their support. C. Council Discussion: Mayor Dirksen confirmed ongoing support for the youth of Tigard and was in favor of the proposed resolution to formalize the Council's recognition of the Youth Advisory Council. Councilor Sherwood added thanks to the adults who work with the Youth Advisory Council. Tigard City Council Minutes Page S January 11, 2005 In response to a question about Youth Advisory Council membership, Ms. Newton advised that there are 15 active members currently. The Bylaws allow for 30 members. d. Council Consideration of Resolution No. 05-03. Motion by Councilor Wilson, seconded by Councilor Sherwood, to adopt Resolution No. 05-03. RESOLUTION NO. 05-03 —A RESOLUTOIN FORMALLY RECOGNIZING THE TIGARD YOUTH ADVISORY COUNCIL AS THE OFFICIAL BODY TO ADVISE THE CITY COUNCIL ON WAYS TO EMPOWER AND INVOLVE YOUTH IN THE TIGARD COMMUNITY. The motion was approved by a unanimous vote of Council present: Mayor Dirksen Yes Councilor Harding Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes 7. CONSIDER EXPANSION OF THE COMMITTEE FOR CITIZEN INVOLVEMENT (CCI) a. Community Development Director Jim Hendryx presented the staff report on this agenda item. The Council Agenda Item Summary (a copy is on file in the City Recorder's office) reviewed the requirements of the Oregon Statewide Planning Goal 1 for jurisdictions to develop and include in their comprehensive plans a citizen involvement process that insures the opportunity for citizens to be involved in all phases of the planning process. Mr. Hendryx reviewed the history of the CCI for the City of Tigard. A copy of Mr. Hendryx's December 27, 2004, memorandum to the City Council regarding a "short history of the Committee for Citizen involvement" is on file in the City Recorder's office. The proposed resolution, if adopted, would expand the CCI to include representatives from the City's active boards and committees. The reconstituted CCI could also include representatives of future neighborhood organizations, which the City is in the process of reestablishing. Tigard City Council Minutes Page 9 January 11, 2005 b. Council Discussion In response to a question about whether the proposed resolution makes it possible to include non-residents on the CCI, Mr. Hendryx advised that some boards and committees allow for non-resident members. When the neighborhood organizations are reestablished, non-resident representatives could be considered. The proposed resolution now before the Council does not have language that would exclude non-residents. The proposed resolution contained the words "neighborhood planning organization." Council members agreed that the word "planning" should be removed from the title of the resolution. Councilor Woodruff commented that interest had been expressed by the Visioning Committee for broad participation, to include neighborhood organizations and to recruit membership on the CCI outside current committees to augment the participation of what already exists. C. Council Consideration of Resolution No. 05-04. Motion by Councilor Woodruff, seconded by Councilor Sherwood, to adopt Resolution No. 05-04. RESOLUTION NO. 05-04 —A RESOLUTION EXPANDING THE MEMBERSHIP OF THE COMMITTEE FOR CITIZEN INVOLVEMENT TO INCLUDE REPRESENTATIVES FROM THE CITY'S ACTIVE BOARDS AND COMMITTEES AND FROM FUTURE NEIGHBORHOOD ORGANIZAITONS. The motion was approved by a unanimous vote of Council present: Mayor Dirksen Yes Councilor Harding Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes 8. COUNCIL LIAISON REPORTS: None 9. NON AGENDA ITEMS City Manager Monahan suggested the Council postpone election of a Council President until January 25, 2005. (See the January 11, 2005, Tigard City Council Minutes Page 10 January 11, 2005 i memorandum from City Recorder Cathy Wheatley regarding "Election of Council President," which is on file in the City Recorder's office.) Motion by Councilor Sherwood, seconded by Councilor Wilson, to postpone the election of the Council President until January 25, 2005. The motion was approved by a unanimous vote of Council present: Mayor Dirksen Yes Councilor Harding Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes 10. Motion by Councilor Woodruff, seconded by Councilor Sherwood, to adjourn the meeting. The motion was approved by a unanimous vote of the City Council present: Mayor Dirksen: Yes Councilor Harding: Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes The meeting adjourned at 8:29 p.m. I i Catherine Wheatley, City Reco er Attest: Mayor City of Tigard Date: 8•c75 tale d mkelhylccm@0051050111.d o c i Tigard City Council Minutes Page 11 January 11, 2005