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City Council Minutes - 05/11/2004 Agenda Item No. 3. 1 Meeting of COUNCIL MINUTES TIGARD CITY COUNCIL MEETING May 11, 2004 Mayor Dirksen called the meeting to order at 6:30 p.m. Council Present: Mayor Dirksen; Councilors Moore, Sherwood, Wilson, and Woodruff • EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 6:31 p.m. as provided by ORS 192.660 (2)(d)(h)(1) to discuss labor negotiations, pending litigation and to discuss the evaluation of the City Manager under previously established criteria. Executive Session concluded at 7:11 p.m. and Council then convened into Study Session. • STUDY SESSION > Discuss Westside Economic Alliance Membership Councilor Wilson reviewed some history of the Westside Economic Alliance and recommended that the City of Tigard continue its membership member. He noted major businesses and the larger local jurisdictions belong to this organization. Recent recommendations and work accomplished by the Alliance include an inventory of industrial lands, support for formation of the Regional Economic Partnership, and working toward improving education. Councilor Wilson noted there is need for Tigard to be "out there" regionally. After discussion, Council consensus was to continue with membership for at least one more year. > Discuss Bull Mountain Annexation Process Council reviewed a proposed letter to King City Mayor Wilkinson from Mayor Dirksen. This letter responds to Mayor Wilkinson's April 29 letter regarding the request that Tigard postpone a decision "to annex the south slope of Bull Mountain to December 2004." Council members agreed that Mayor Dirksen should issue this letter. A copy of both of the above-mentioned letters is on file with the City Recorder. Tigard City Council Meeting Minutes — May 11, 2004 Page 1 i > Discuss Hate Group Activities in Tigard Mayor Dirksen and City Manager Monahan reviewed a proposed "Say No to Hate Rally" on May 27, 2004, 6:30 p.m. at Cook Park. An outline of the plans for this event is on file with the City Recorder. The rally will be a combined effort of the City of Tigard, Tigard Tualatin School District and Tigard citizens. Tigard's youth and neighborhood have been targeted by unknown individuals distributing hate literature thereby prompting the plan for a rally to show that the Tigard community stands for harmony, unity and respect for all people. > Administrative Items reviewed: a. Distributed Item 3.10 — Consent Agenda Item: Approval of the Purchase of Systems Furniture, Chairs, and Installation for the New Tigard Public Library (This item also was mailed to the Council in the 5-7-04 Council Newsletter.) b. Mrs. Carolyn Griffith and Ronnda and Jimmy Griffith will be present for Agenda Item No. 4: Consider Naming the Tigard Skate Park in Honor of Former Mayor Jim Griffith. Family members are not planning to speak. Councilor Woodruff noted that the skate park should be referred to as the "proposed" skate park. C. Calendar Review May 17 — Budget Committee Meeting -- 6:30 p.m. (Water Auditorium) • May 18 — Council Workshop Meeting— 6:30 pm. • May 24 — Budget Committee Meeting — 6:30 p.m. (Water Auditorium) • May 25 — Council Business Meeting— 6:30 p.m. • May 31--Memorial Day Holiday — City Offices Closed — Ceremony at Crescent Grove Cemetery -- 11 a.m. • June 5 — Bonita Park Grand Opening, 11 a.m. • June 8 — Council Business Meeting— 6:30 p.m. • June 15 — Council Workshop Meeting— 6:30 p.m. • June 20 -- Nicoll Athletic Field Dedication, 11 a.m. • June 18-20 -- Balloon Festival • June 22 — Council Business Meeting-- 6:30 p.m. 1. BUSINESS MEETING 1.1 Mayor Dirksen called the Council Business and LCRB meeting to order at 7:34 p.m. 1.2 Roll Call: Mayor Dirksen and Councilors Moore, Sherwood, Wilson, and Woodruff were present. Tigard City Council Meeting Minutes — May 11, 2004 Page 2 1.3 Pledge of Allegiance j 1.4 Council Communications u Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda Items: None 2. VISITOR'S AGENDA (Two Minutes or Less, Please) • Tigard High School Student Envoy Angela Jensen introduced Nikki Pham, who will be the Student Envoy for next year. Ms. Pham will give a report to Council in June. Ms. Jensen presented a report of the highlights of Tigard High School activities; an outline of her report is on file with the City Recorder. Motion by Councilor Wilson, seconded by Councilor Sherwood, to adopt Resolution No. 04-27. RESOLUTION NO. 04-27 -- A RESOLUTION ACKNOWLEDGING AND COMMENDING ANGELA JENSEN FOR HER EFFORTS AS THE TIGARD HIGH SCHOOL STUDENT ENVOY TO THE CITY OF TIGARD The motion was approved by a unanimous vote of Council present: Mayor Dirksen: Yes Councilor Moore: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Woodruff: Yes • Tigard Area Chamber of Commerce President Dan Murphy presented a report highlighting Chamber of Commerce activities. • Lisa Hamilton Treick presented Council with copies of letters from Representative Krummel, Representative Yount, Metro Councilor Hosticka, CP04B, CP04K, and Mayor Wilkinson asking that Tigard delay consideration of the Bull Mountain annexation. Council members had received copies of these letters previously. City Manager Monahan advised Council had also received a letter from Washington County Commissioner Rogers regarding the Bull Mountain Annexation. • Representatives of Metro West Ambulance presented the Council with a plaque in appreciation for the City's support of Metro West. Mayor Dirksen indicated he would sign a proclamation in support of Emergency Medical Services Week. • ]an. Thenelle spoke in support of Ballot Measure 34-27 to restore and maintain library funding. She urged everyone to vote on or before May 18, 2004. Tigard City Council Meeting Minutes -- May 11, 2004 Page 3 i • Lorin Hoklin, spoke in support of Ballot Measure 34-27, noting that library use in Washington County has doubled in the last decade. He said that now is not the time to cut back in the investment of public libraries. He urged people to vote yes on Measure 34-27. • Nancy Lewis also supported the Iibrary measure. She said she is a retired school teacher and noted the importance of libraries to children of all ages and senior citizens. She noted the importance of all services that libraries have to offer and urged support for the library. • Pat Biggs advised she is the chair of the Library Committee supporting Measure 34-27. She said it is critical that there be a 50%+ turnout of voters and was concerned that people would take for granted that the voters would turn out. She said that Iibraries bring a richness that everyone enjoys. "Don't forget to vote." 3. CONSENT AGENDA: Motion by Councilor Sherwood, seconded by Councilor Moore, to approve the Consent Agenda as follows: 3.1 Approve Council Minutes for April 13, 20 and 27, 2004 3.2 Receive and File: a. Council Calendar b. Council Meeting Tentative Agenda 3.3 Appoint David Burke and Brian Kelly to the Library Board; Appoint Ruthanne Lidman as Alternate to the Library Board -- Resolution No. 04-28 3.4 Appoint Jim Andrews and Joshua Chaney to the Downtown Task Force — Resolution No. 04-29 3.5 Initiate Vacation Proceedings for Approximately 4,387 Square Feet of Public Right of Way Commonly Known as SW 7211 Avenue (VAC2004-00001) — Resolution No. 04-30 3.6 Approve Budget Amendment #22 to the FY 2003-04 Budget to Increase Appropriations for Funding of a Permit Technician Position in the Building Inspection Division — Resolution No. 04-31 3.7 Authorize the Chief of Police to Sign a Memorandum of Understanding with the Federal Bureau of Investigation for Participation in the Cyber Crimes Task Force 3.8 Authorize the City of Manager to Sign a Memorandum of Understanding Accepting Community Development Block Grant (CDBG) Funds for Improvements to Commercial Street 3.9 Authorize Application for a "COPS in Schools 2004" Grant to Fund Two Additional School Resource Officers 3.10 Local Contract Review Board: Approve Purchase of Systems Furniture, Chairs, and Installation for the New Tigard Public Library The motion was approved by a unanimous vote of Council present: Tigard City Council Meeting Minutes — May 11, 2004 Page 4 Mayor Dirksen: Yes Councilor Moore: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Woodruff: Yes Mayor Dirkken welcomed the following new appointees to the Library Board: Ruthanne Lidman, Brian Kelly and David Burke. Mayor Dirksen welcomed the following new appointees to the Downtown Task Force: Joshua Chaney and Jim Andrews. 4. CONSIDER NAMING THE TIGARD SKATE PARK IN HONOR OF FORMER MAYOR JIM GRIFFITH Parks Manager Dan Plaza presented the staff report to the Council. Mayor Griffith was very supportive of the Skate Task Force and had every confidence that along with the support of the City Council and public and private sectors, the Task Force would be successful in getting Tigard's skate park built. The Task Force submitted a letter on February 10, 2004, requesting the City of Tigard consider naming the proposed Tigard Skate Park after Mayor Griffith. The Council expressed unanimous support for this request. Motion by Councilor Wilson, seconded by Councilor Sherwood, to adopt Resolution No. 04-32. RESOLUTION NO. 04-32 — A RESOLUTION NAMING THE TIGARD SKATE PARK IN HONOR OF FORMER MAYOR JIM GRIFFITH The motion was approved by a unanimous vote of Council present: Mayor Dirksen: Yes Councilor Moore: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Woodruff: Yes Mayor Dirksen presented a signed copy of the Resolution to Mrs. Carolyn Griffith. 5. UPDATE ON THE NEW TIGARD LIBRARY Library Director Barnes presented a PowerPoint slide presentation on the progress of library construction. The project remains on schedule and within budget. Tigard City Council Meeting Minutes — May 11, 2004 Page 5 6. UPDATE ON THE PROPOSED LOCAL OPTION LEVY FOR WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES Library Director Barnes presented information on the projected funding needs for public library services over the next five years. The Washington County Commissioners authorized the placement of a five-year levy for library operations on the May 18, 2004 ballot. If approved, the fixed-rate levy would provide approximately 70 percent of operating funds for public libraries throughout Washington County. A copy of the PowerPoint slide presentation shown to the Council is on file with the City Recorder. 7. UPDATE ON TIGARD BEYOND TOMORROW VISION Risk Manager Mills presented the staff report on the Tigard Beyond Tomorrow Visioning project. She reviewed the activities of the Vision Task Force in 2004 and the preparations for a citizen survey. 8. UPDATE ON BULL MOUNTAIN ANNEXATION PLAN SUBCOMMITTEES Community Development Director Hendryx presented information on the progress made to date for the Bull Mountain subcommittees: Parks, Police, Planning and Street Maintenance. 9. COUNCIL LIAISON REPORTS: None. 10. NON AGENDA ITEMS: None 11. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 9 p.m. as provided by ORS 192.660 (2)(1) to discuss the evaluation of the City Manager under previously established criteria. 12. ADJOURNMENT: 9:54 p.m. Catherine Wheatley, City Rec der Attest: ayor, ity o igar Date- 7­ [:�adml-thy720040405 Goc Tigard City Council Meeting Minutes — May 11, 2004 Page 6