City Council Minutes - 03/23/2004 Agenda Item No. f
Meeting of a� y
COUNCIL MINUTES
TIGARD CITY COUNCIL MEETING
March 23, 2004
Mayor Dirksen called the meeting to order at 6:30 p.m.
Council Present: Mayor Dirksen; Councilors Moore, Sherwood, Wilson, and Woodruff.
• STUDY SESSION
> ADMINISTRATIVE ITEMS
a. Councilor Nick Wilson has been selected as the MPAC Alternate to Mayor
Richard Kidd, representing the smaller cities in Washington County.
b. Council discussed the process for Agenda Item No. 7: Presentation of
Preliminary Engineer's Report for the Proposed Wall Street Local
Improvement District. City Engineer Duenas will present the Preliminary
Engineer's Report; however, his recommendation will be to postpone asking
the Council to make a decision on whether to consider a resolution of intent
to form the district until some time after April 7. On April 7, City staff will
meet with the Oregon Department of Transportation for a pre-hearing session
on the request for a permit to cross over the railroad tracks. No public
testimony will be received tonight. City Attorney Ramis confirmed that he
could update Council and the staff on the terms of the library property sale
agreement with Fred Fields during the Business Meeting discussion of Agenda
Item 7. The first 425-feet of Wall Street, which intersects at Hall Boulevard,
will be constructed for the Library access and is separate from the LID.
process.
Recent a-mail communications received by Council regarding the proposed
Wall Street LID were distributed to the Council members.
c. Calendar Review
• March 31 — Retirement Dinner for Joe Grisham — 5 p.m. - Tigard Senior
Center
• April 5 — Joint Meeting with TTSD and City of Tualatin City Council —
6:30 p.m.
• April 7 — Employee Recognition Event — 3-4 p.m. Town Hall —
Councilors Moore and Sherwood indicated they planned to attend; Mayor
Dirksen and Councilors Woodruff and Wilson will check their schedules.
• April ]3 — Council Business Meeting— 6:30 p.m.
Tigard City Council Meeting Minutes — March 23, 2004 Page 1
• April 20 — Council Workshop Meeting— 6:30 p.m.
• April 27 — Council Business Meeting— 6:30 p.m.
d. Tualatin Valley Television program: "Talk of the Town." In response to a
question from Assistant to the City Manager Newton regarding possible Tigard
features, the "Downtown" and "Water" were suggested.
e. Agenda Item No. 9 references the draft Metro Survey regarding a
"Community's Sense of Place." This survey was discussed by Council on
March 16. Staff prepared a letter that was signed by Planning Commission
President Padgett. This Ietter was distributed to the Council and is on file with
the City Recorder.
f. Mayor Dirksen advised that he had been asked to welcome the Hindu Spiritual
Leader who is arriving soon in Los Angeles from India. A Hindu ashram was
recently built in Tigard. After talking to the Oregon Government Standards
and Practices Commission, Mayor Dirksen decided he should not go to Los
Angeles as a guest of local ashram members.
> EXECUTIVE SESSION. The Tigard City Council went into Executive Session at
6:45 p.m. under ORS 192.660 (1) (f) to consider records that are "exempt
by law from public inspection."
Executive Session concluded at 6:56 p.m.
> Goal 5 Update
Associate PIanner Roberts presented information on this item. Tigard and nine other
Washington County cities (Basin Partners) have joined with the County, Clean Water
Services, and the Tualatin Hills Park and Recreation District to develop a fish and
wildlife protection plan for the Tualatin River Basin. This collaborative effort is being
undertaken in cooperation with Metro. Two open houses have been scheduled to
present information about the draft analyses of watershed health and the partners'
site-specific recommendations on fish and wildlife habitat protection. A public
hearing where citizens can provide input on the recommendations is scheduled for
March 29, 2004.
Associate PIanner Roberts reviewed information on riparian areas (adjacent to
streams) and wildlife resources, which included Tigard's existing map of sensitive
areas. The Basin Partners have accepted the sensitive lands inventory. Mr. Roberts
spoke about the Environmental Social Economic Energy (ESEE) analysis review of
impact areas (inner and outer impact areas adjacent to streams). Conceptual
decisions are being finalized by the Basin Partners. He also reviewed conflicting use
Tigard City Council Meeting Minutes — March 23, 2004 Page 2
categories for high-intensity urban, other urban, future urban and non urban areas. A
chart has been developed for areas that will "Allow Conflicting Uses," "Limit
Conflicting Uses," and "Prohibiting Conflicting Uses" (ALP). The definitions for the
uses and classifications for the ALP char are conceptual at this time.
Associate Planner Roberts referred to the March 29 hearing (see first paragraph
above). Council discussion followed. Councilor Wilson is Tigard's representative to
the Basin Partners and he said other cities appear to have already formulated opinions
on the Basin Partner's recommendation. He referred to the "fair amount" of
protection Tigard already has in place for sensitive lands. Councilor Wilson was
concerned that he was not prepared to cast a vote on this matter after the public
hearing on March 29. A citizen from the audience, Brian Wegener, indicated that he
thought the hearing was to be on the 29"of March; however, the Basin Partners were
not scheduled to take a final vote on its recommendations for fish and wildlife habitat
protection until April 12.
The Planning Commission's recommendation to Council was to support the adoption
of the Goal 5 ALP general recommendation, conditional upon Metro making changes
to its sensitive lands inventory map, and to explicitly recognize the preliminary
designations and definitions of the ALP chart are not yet developed.
Council discussion followed on what its position might be. Mr. Wegener questioned
why the Council would take a position before the March 29 public hearing.
Councilor Wilson plans to attend the hearing.
Study Session concluded at 7:33 p.m.
1. BUSINESS MEETING
1.1 Mayor Dirksen called the City Council 8T Local Contract Review Board to
order at 7:40 p.m.
1.2 Mayor Dirksen and Council Members Moore, Sherwood, Wilson, and
Woodruff were present. Also present: Tigard Youth Advisory Council
President Boyce.
1.3 PIedge of Allegiance
1.4 Council Communications 8t Liaison Reports: None
1.5 Call to Council and Staff for Non-Agenda Items: None
2. PROCLAMATIONS
Mayor Dirksen read the two proclamations listed below:
2.1 Proclaiming April 15, 2004 as Arbor Day
2.2 Proclaiming April 12-18, 2004 as National Community Development Week
Tigard City Council Meeting Minutes -- March 23, 2004 Page 3
3. VISITOR'S AGENDA
• Mr.'David Crosswhite testified noting his appreciation for the Council's efforts to
make Tigard a livable City. He especially thanked the City for the sewer
reimbursement district program, which is an affordable way for homeowners to
eliminate septic systems. Mr. Crosswhite suggested that the City look at
addressing storm drainage issues at the same time the reimbursement district is
formed for the Edgewood area. He recited some of the past problems with storm
drainage. A copy of a letter outlining Mr. Crosswhite's comments to Council is
on file with the City Recorder. Mr. Crosswhite's concerns/suggestions will be
reviewed by City Engineer Duenas who will then report his recommendations to
Council.
(Note: Susan Murray signed in to speak to Council on the Wall Street Extension. Staff
had advised Ms. Murray that no public testimony would be entertained by Council on this
matter at this meeting. A public hearing will be scheduled if the Council decides to
pursue formation of the Local Improvement District for the Wall Street Extension.)
• Tigard Area Chamber of Commerce President Dan Murphy was present and
announced upcoming Chamber of Commerce events.
In response to an inquiry from Councilor Sherwood, Chamber President Murphy
said he would follow up with regard to Chamber members' participation in talks
with the Oregon Department of Transportation about traffic issues and the need
for traffic improvements in Tigard.
4. PRESENTATION OF CRYSTAL AWARD FOR THE KOREAN WAR VIDEO
• Tualatin Valley Television (TVTV) Executive Director Marci Hosier presented the
Crystal Award, which City of Tigard and TVTV received for its production of a
Korean War 5011 Anniversary documentary video. Carol McAndrew, a former
volunteer for the City of Tigard, was instrumental in producing the video. Ms.
McAndrew said a few words, praising the City's volunteer program and the
opportunity to work on the video with TVTV staff member Josh Anderson. The
Council and audience viewed a few minutes of the documentary.
5. CONSENT AGENDA: Council approved the Consent Agenda as follows:
5.1 Approve Council Minutes for February 24, 2004
5.2 Approve Budget Amendment No. 18 to the FY 2003-04 Budget to Increase
Appropriations for Funding of the Implementation of the Billing for the Street
Maintenance Fee — Resolution No. 04 -17
Tigard City Council Meeting Minutes — March 23, 2004 Page 4
5.3 Appoint Initial Members to the Planned Development Review Committee --
Resolution No. 04 - 18
5.4 Approve Right-of-Way Dedication for SW 681 Parkway Right of Way --
Resolution No. 04 - 19
5.5 Local contract Review Board:
a. Award Contract for an Automated Inspection Request System to Selection
Technologies, Inc.
b. Award Contract for the Construction of FY 2003-04 Storm Drain Pipe
Rehabilitation Program to Planned and Engineered Construction, Inc.
6. ACKNOWLEDGE THE LEADERSHIP AND DEDICATED COMMUNITY SERVICE
RENDERED BY JOSEPH GRISHAM, POLICE LIEUTENANT FOR THE CITY OF
TIGARD FROM MARCH l 6, l 997, TO MARCH 31, 2004
Assistant Chief Orr presented the staff report on this item and noted the distinguished
career of retiring Lt. Grisham.
Motion by Councilor Moore, seconded by Councilor Sherwood, to adopt Resolution
No. 04-20.
RESOLUTION NO. 04-20 — A RESOLUTION OF THE TIGARD CITY COUNCIL
ACKNOWLEDGING THE EXCELLENT LEADERSHIP AND COMMUNITY
SERVICE RENDERED BY JOSEPH GRISHAM, POLICE LIEUTENANT FOR THE
CITY OF TIGARD FORM MARCH l6, 1977 TO MARCH 31, 2004
The motion was approved by a unanimous vote of Council present:
Mayor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
Councilor Woodruff - Yes
Mayor Dirksen read the text of the resolution.
7. PRESENTATION OF PRELIMINARY ENGINEER'S REPORT FOR THE PROPOSED
WALL STREET LOCAL IMPROVEMENT DISTRICT
City Engineer Duenas presented the staff report on this item and the PowerPoint slide
presentation noting the highlights of his report, which is on file with the City
Recorder. After discussion, consensus of Council was to agree with the staff
recommendation to delay a decision until the hearing on the crossing is completed.
Tigard City Council Meeting Minutes — March 23, 2004 Page 5
i
(This item was also discussed during the Study Session portion of this meeting, see
Page 1 .) City Attorney Ramis, in response to an inquiry from Councilor Woodruff,
advised that the agreement between the City of Tigard and Mr. Fred Fields (for
purchase of the new library site) specifies that the City is to pursue, in good faith, the
possibility of forming an LID for the Wali Street extension.
Once ODOT renders a decision on whether or not to allow a railroad crossing, staff
will report the results to Council and the Council may consider other options or
decide at that time to terminate the LID proceedings. If the Council moves forward
with formation of an LID, a public hearing will be conducted.
B. REVIEW POLICE YOUTH PROGRAMS
Assistant Chief Orr, Lt. Rhodes, Officer Eskew, and Officer Hulras presented
information on police youth programs. The School Resource Officer Program (SRO)
provides many valuable resources for Tigard's youth, the schools, and the community.
The SRO provides the response for emergency and criminal incidents that occur
within the schools for 7,366 students. Programs highlighted in the presentation to
Council included Drug Abuse Resistance Education Classes (DARE), Gang Resistance
Education U Training (GREAT), DARE to be GREAT Summer Camp, and Women's
Self-Defense Classes. A copy of the PowerPoint presentation viewed by the Council is
on file with the City Recorder.
9. REVIEW FINAL DRAFT OF METRO SURVEY: PHYSICAL ATTRIBUTES OF A
COMMUNITY'S SENSE OF PLACE
Council received a copy of the letter (signed by Planning Commission President
Padgett) sent to Metro. This matter was discussed by Council at its March 16, 2004,
workshop meeting.
10. UPDATE ON MEDIATION SERVICES
Assistant to the City Manager Newton presented a report to the City Council on the
mediation services provided by the City through the Beaverton Dispute Resolution
Center. This service is offered at no charge to Tigard residents and has a satisfaction
rating of 95%. A copy of the highlights of Ms. Newton's presentation is on file with
the City Recorder.
11. REVIEW METRO'S HIGHWAY 217 NEEDS AND VALUES SURVEY
City Engineer Duenas presented Council with a compilation of their individual
responses to the Metro Highway 217 Needs and Values Survey. Consensus of
Tigard City Council Meeting Minutes — March 23, 2004 Page 6
Council was for the City Engineer to combine the Council's response and forward it to
Metro under cover of a letter from Mayor Dirksen.
12. COUNCIL LIAISON REPORTS
Councilor Moore asked to be placed on the next City Council agenda to update
Council on the Highway 217 Advisory Committee and the Policy Committee for the
Tualatin River Basin (Hagg Lake dam raise).
13. NON AGENDA ITEMS: None
14. EXECUTIVE SESSION: Not held.
15. AD]OURNMENT: 9:16 p.m.
Catherine Wheatley, City Recorde
Attest:
Mayo/, City o gar
Date: q ► a vZ
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