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City Council Minutes - 10/20/2003 Agenda Item No. 3, 1 Council Meeting of la•a-D5 COUNCIL MINUTES SPECIAL JOINT TIGARD CITY COUNCIL, TUALATIN CITY COUNCIL AND TIGARD-TUALATIN SCHOOL DISTRICT BOARD MEETING October 20, 2003 1. SPECIAL MEETING 1.1 Council President Dirksen called the meeting to order at 6:30 p.m. 1.2 Roll Call: Tigard City Council: Council President Dirksen, Councilors Moore, Sherwood and Wilson Tualatin City Council: Mayor Lou Ogden, Councilors Barhyte, Boryska, Chrisman, and Harris Tigard-Tualatin School District Board: Board Chair Chism, Vice Chair Neunzert, Board Members Rutkin, Bartlett, and Albertson 1.3 Pledge of AIlegiance 2. Tualatin Police Chief Introduction — Tualatin City Manager Steve Wheeler introduced Kent Barker, to the Councils and School Board members. 3. Construction Update — Tigard-Tualatin School District (TTSD) Superintendent Lowder distributed and discussed the District's Capital Improvement Program Progress Matrix showing the status of the projects. A copy of the matrix is on file with the Tigard City Recorder. 4. Potential Ballot Measures a. Possible Bull Mountain Annexation vote in March 2004 — Liz Newton Tigard Assistant to the City Manager Newton reviewed the schedule of the proposed Bull Mountain area annexation activity. Two hearings are coming up for approval of the annexation plan and consideration of a ballot title forwarding the matter to Tigard and Bull Mountain area voters. Two areas recently added to the Urban Growth Boundary near the City of Tigard will not be included in the Bull Mountain annexation proposal. This area will be reviewed separately as additional study of the issues is needed. Tigard City Council Meeting Minutes - October 20, 2003 Page 1 Community outreach meetings are scheduled including 20 Coffee Talks and 3 larger community forums. b. Possible Tigard-Tualatin School District, May 2005 Local Option Levy -- Steve Lowder TTSD Superintendent Lowder reviewed the Financial Forecast for FY 2003- 04, which was distributed to those attending. A copy of the Forecast is on file with the Tigard City Recorder. If the tax increases proposed by the Legislature are referred to the voters and voters reverse the Legislature's action, the District wiII be in a significantly negative financial situation, which will result in a reduction of services. Mr. Lowder reviewed the proposed School District local option levy to be placed before voters, which will be to continue the current tax rate; that is, this is not a request for additional dollars from taxpayers. The Iocal option levy ballot measure will be necessary regardless of whether the state measure for increased taxes passes or fails. Tigard Councilor Moore noted he would prefer to see budgeting authority for school districts be returned to local jurisdictions. Discussion followed on the group reviewing the Oregon tax structure and the opportunities to rework the tax system to fund government programs. C. Possible creation of a Park and Recreation District Mr. Steve Clark was present and he was invited to update the group on discussions about a special district to fund non-academic programs. Formation of a Park and Recreation District might present an opportunity to fund some of the programs (e.g., swim centers and school resource officers). Formation of such a district would be complicated and would need review and approval by Washington and Clackamas Counties as well as the cities of Tigard, Tualatin, King City and Durham. Information on the possible creation of a park and recreation district with regard to the schedule of potential levy amounts was distributed to those present at the meeting. A copy of this information is on file with the Tigard City Recorder. After lengthy discussion, there was a suggestion that a subcommittee be formed with representatives from the affected jurisdictions. Mr. Lowder offered the District's assistance in facilitating and hosting the meetings of the subcommittee. Consensus of Tigard and Tualatin Council members was that they would like to discuss and review the matter further at one of their upcoming Council meetings. People were asked to contact Susan Stark Tigard City Council Meeting Minutes - October 20, 2003 Page 2 Haydon at the School District if interested in working on the park and recreation district issue. d. Possible Tualatin Parks or Library Levy — Steve Wheeler Tualatin City Manager Steve Wheeler advised a parks or library levy proposal is under discussion in Tualatin. The park levy being considered would be for a capital bond ($.16/$1000 of assessed valuation) along with a concurrent operating levy ($.06/$1000 of assessed valuation). He also referenced the hope for collaborative use of TTSD property, specifically, a site along Avery Street. Mr. Wheeler described the proposal under consideration for the library to enhance the existing facility. Capital bond amount would be $.14/$1000 of assessed valuation accompanied by an operating levy request of $.12/$1000 of assessed valuation. if the WCCLS Local Option Levy is approved by voters, then the operating levy request would not be needed. e. Washington County Cooperative Library Services (WCCLS) Local Option Levy,May 2004 Tigard Assistant to the City Manager Newton advised that if adopted, this levy would mean about $.25-.26/$1000 of assessed valuation. This levy will restore operating funds to libraries hi the County and is critical for the operation of the new Tigard library. Because this ballot measure will be on the May ballot, a double majority will needed in order to pass. Meeting recessed at 7:42 p.m. Meeting reconvened at 7:51 p.m. 5. Economic Outlook for the Tigard-Tualatin School District - if the recent legislative changes are referred to a vote. (Reviewed during Item 3.b. above.) 6. Pedestrian Bridge of the Tualatin River — Steve Wheeler, Paul Hennon (PowerPoint presentation) Tualatin Community Services Director Paul Hennon reviewed a PowerPoint slide presentation for this project. A copy of the presentation is on file with the Tigard City Recorder. The City of Tualatin will manage the project. Tualatin, Tigard and Durham submitted a joint funding application to ODOT in 2003 and the bridge is allocated to receive $990,000. The estimated project budget is $1 .39 million Tigard City Council Meeting Minutes - October 20, 2003 Page 3 and a $400,000 match will be funded by Tualatin, Tigard, and Durham. It is anticipated that construction would begin in spring 2005 and the bridge would be completed in the fall 2005. There was discussion on safety concerns for pedestrians as well as the integrity of the 100+-year old existing bridge, which will also serve the commuter rail system. Separation of pedestrians and the trains will be provided by a physical separation and fence. The bridge is structuraIIy sound and was inspected during the commuter rail studies. Trails will be extended to connect to the bridge. Status of the project is to receive funding from the state and complete intergovernmental agreements among Tigard, Tualatin, and Durham. 7. Youth Assets Survey — Implementation Activities — Susan Stark Haydon TTSD Community Relations Director Stark Haydon reviewed information from the Clay Roberts October 8 presentation on the profile of youth's assets within TTSD. She shared information from the small-group discussions held on October 8, listing ideas of what the communities of Tigard and Tualatin would look like if they were considered to be the best cities in the nation to live in and raise young people. Tigard Assistant to the City Manager reported on the Youth Advisory Council start up successes. She talked about the energy of this group and how once parameters are set the kids do the work to develop programs and activities (i.e., developing their own web site and cable television program). The Youth Advisory Committee has been challenged to engage their peers in activities. She referred to the importance of getting as many adults as possible involved to interact with the youth and to provide a variety of role models. Tigard Mayor Griffith's Youth Forum is also encouraging the Youth Advisory Council. The Tigard and Tualatin Youth Advisory Councils will hold a joint meeting this week. Ms. Stark Haydon also distributed a brochure, 150 Ways to Show Kids You Care. Tualatin Mayor Ogden noted he learned recently of a community in the mid-west that provides an after-school event every Friday night. Tigard Council President Dirksen noted there is a church in the area that offers a meeting place for kids after events such as football games. j 8. Other i TTSD Superintendent Lowder gave an update on the bomb threat received this morning through a voice mail message picked up by a staff member after 8 a.m. at Tigard High School. Officials decided that the school would not be evacuated; Tigard City Council Meeting Minutes - October 20, 2003 Page 4 purses and backpacks were searched. Mr. Lowder said he believes officials responded appropriately and the follow-up measures went well. He praised the Tigard Police Department in their response with 8 police officers and a detective. Assistant to the City Manager Newton advised that a new medical center (hospital) is being built in Newberg. Representatives would like an opportunity to share information about the new facilities and services with the Tigard and Tualatin communities. 9. Adjournment: 8:28 p.m. at erne eat ey, ity cor er Attest: rtty o Tigard Com t .�&wt- Date• 12.2-• 0 3 f:%admkzf hyAccm%20031031020.doc Tigard City Council Meeting Minutes - October 20, 2003 Page 5