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City Council Minutes - 12/17/2002 Agenda ltein No. � Meeting of COUNCIL MINUTES TIGARD CITY COUNCIL MEETING December 17, 2002 1. WORKSHOP MEETING 1.1 Mayor Griffith called the City Council & Local Contract Review Board Meeting to Order at 6:37 pm. 1.2 Roll Call: Mayor Griffith, Councilors Dirksen, Moore, and Scheckla 1.3 Pledge of Allegiance 1.4 Council Communications 8Z Liaison Reports: None. 1.5 Call to Council and Staff for Non-Agenda Items: None. 2. CERTIFICATE OF RECOGNITION — COUNCILOR KEN SCHECKLA Mayor Griffith presented a certificate to Councilor Scheckla in recognition of his years of service on the Tigard City Council. Councilor Scheckla thanked the citizens, Council, staff, and volunteers for their efforts. He referred to the accomplishments of the boards and committees that he served on during his tenure and noted his disappointment that the long-term water source had not yet been secured for the City. He encouraged the Council continue to seek progress while at the same time looking out for the established businesses and residents. The Mayor and Councilors Dirksen and Moore expressed thanks and well wishes to Councilor Scheckla. The Mayor noted that this would have been Mayor Nicoll's last meeting for his second term of office. Mayor Nicoli passed away in June 2000. Mayor Griffith referred to Mayor Nicoli's interest in youth and announced that the dedication of the Nicoli Brothers Ballfields at Cook Park is scheduled for mid-June 2003. 3. DISCUSSION OF STREET MAINTENANCE FEE PUBLIC PROCESS RESULTS Engineering Manager Rager introduced this agenda item and gave a brief history of the public process to date. Mr. Rager reviewed the staff report. He referred to letters sent to the Council regarding a street maintenance fee for Council's review. (A copy of these letters are on file in the City Recorder's office.) Transportation Financing Strategies Task Force (TFSTF) members Beverly Froude, Paul Owen, and Joe Schweitz were present. The Task Force continues to recommend that the City move forward with implementing the Street Maintenance Fee with an effective date no sooner than July 1, 2003. Tigard City Council Meeting Minutes - December 17, 2002 Page 1 Task Force Member Owen responded to a question for clarification from Mayor Griffith and advised that the proposed maintenance fee would also pay for the maintenance and liability (insurance) costs for sidewalks along arterial streets including Durham Road. Task Force Member Schweitz said that this fund, if approved, would be used for maintenance only. There was discussion on the declining amount received by the City from the gas tax fund. A street maintenance fee might free up dollars so that gas tax dollars could be stretched further. City Attorney cautioned that fee dollars cannot be earmarked to replace tax dollars. Councilor Scheckla asked if the fee needed to be included as part of the water bills. City Attorney said that how the fee is collected is an administrative choice. Council discussed the charges to businesses and residences. Mr. Rager reviewed estimated charges (based on a type of use/trip generation calculation) for businesses. City Attorney Ramis said that once a specific proposal is in ordinance form, his office will review to determine how the "trip generation" calculations are structured. Council discussion included the debate on tax vs. fee for this matter. City Attorney said his review would include structuring the ordinance to implement a "fee." The City of Eugene recently adopted an ordinance to collect fees for street maintenance. Council would like some consideration given to a "sunset" clause for any proposed ordinance or an automatic review of the fee on a regular basis. Councilor Moore noted that after the Council reviews this option the TFSTF will look at the remaining financing options identified for the Tigard transportation system. Numerous options (more than 20) were listed by the Task Force. Councilor-elect Wilson asked for information on the technical aspects of street maintenance; i.e., what is the nature of pavement deterioration and how is it determined when streets should be replaced? Mayor Griffith asked if anyone present had comments. An unidentified woman said she moved to Tigard from Tualatin and she also had owned a business in Tualatin. She said that the City of Tualatin has such a fee and she would fully support a fee in Tigard. Mr. Reid Iford presented a copy of a free Oregonian newspaper edition he received that contains advertisements from area businesses. He pointed out that a good number of the businesses advertised were grocery stores. He suggested a comparison of how much businesses pay for advertising Tigard City Council Meeting Minutes - December 17, 2002 Page 2 (marketing to draw people to their stores) with the amount they would be asked to contribute for a street maintenance fee. 4. DISCUSSION OF URBAN RENEWAL FINANCING FUNDAMENTALS Community Development Director Hendryx introduced this agenda item, which is a continuation of the introductory discussion on urban renewal issues as a funding tool. Finance Director Prosser discussed the fundamental elements of urban renewal financing principles and a copy of his PowerPoint presentation highlighting key elements of his remarks is on file in the City Recorder's office. A key question is: Will growth occur in the area designated for an urban renewal district? If growth will occur anyway, then taxing districts will lose the revenue growth from the increased value. If growth would not have occurred, districts will have lost nothing (invest now for a higher return later). Mr. Prosser noted how Measure 50 has had impact on urban renewal districts. Urban renewal districts, for the most part, have been very successful in Oregon communities. City Attorney Ramis responded to a question from Councilor Scheckla and confirmed that Tigard's Charter provides that Tigard voters must approve an urban renewal district within the City limits and this includes any proposal for an urban renewal district proposed by Washington County that includes area located within the Tigard city limits. Council meeting recessed: 8:14 p.m. Council meeting reconvened: 8:23 p.m. 5. REVIEW FINAL SCHEMATIC DESIGNS FOR THE NEW TIGARD LIBRARY Library Director Barnes distributed a copy of the final version of the schematic designs prepared by SRG partnership. At the December 11 community meeting, the schematic designs were presented for public reaction. After the schematic designs have been approved, the project will move into the design development stage, which will result in detailed interior and exterior designs. 6. UPDATE ON THE COOK PARK EXPANSION MASTER PLAN PROJECT Public Works Director Wegner introduced this agenda item. Property Manager Roy presented the staff report. A copy of Mr. Roy's PowerPoint presentation highlighting key elements of his remarks is on file in the City Recorder's office. The overall implementation of the Master Plan is substantially complete. Tigard City Council Meeting Minutes - December 17, 2002 Page 3 Dedication of the Nicoli Brothers Fields will be held June 15, 2003. In response to a question from Councilor Scheckla with regard to allocation of SDC fees, City Manager Monahan explained that SDC fees are not earmarked for expenditure according to area. Each year, projects are prioritized in the capital improvement program and funds are allocated on a project basis. 7. BUSINESS MEETING 8. CONSENT AGENDA: Motion by Councilor Scheckla, seconded by Councilor Dirksen, to approve the Consent Agenda as follows: 8.1 Authorize the City Manager to Sign a Deed Dedicating Additional Right-of- Way ight-ofWay along SW Gaarde Street at SW 1171 Avenue — Resolution No. 02 - 82 The motion was approved by a unanimous vote of Council present: Mayor Griffith: Yes Councilor Dirksen: Yes Councilor Moore: Yes Councilor Scheckla: Yes 9. LOCAL CONTRACT REVIEW BOARD CONSIDER AWARDING THE CONTRACT FOR ARCHITECTURAL SERVICES TO DEVELOP THE FANNO CREEK PARK MASTER PLAN EXTENSION TO MURASE ASSOCIATES Public Works Director Wegner introduced this agenda item. Parks Manager Dan Plaza presented the staff report and requested that the Local Contract Review Board award the contract for architectural services to Murase Associates to develop the Fanno Creek Master Plan Extension. Murase Associates was not the low bidder; however, Mr. Plaza explained staff recommends the City retain Murase Associates for this bid award as they did an outstanding job in their interview and demonstrated an excellent grasp of the project. There were two other bidders that submitted lower bids than Murase; however, they did not demonstrate the abilities to handle a unique project such as this one nor were they at the same level as Murase. Motion by Board Member Moore, seconded by Board Member Scheckla, to award the bid to Murase Associates as recommended by staff. The motion was approved by a unanimous vote of the Local Contract Review Board Members present: Tigard City Council Meeting Minutes - December 17, 2002 Page 4 Board President Griffith: Yes Board Member Dirksen: Yes Board Member Moore: Yes Board Member Scheckla: Yes 10. COUNCIL LIAISON REPORTS: None. 11. NON AGENDA ITEMS Councilor Scheckla said he wanted to acknowledge all of the people at the City. He said the current Council has been very productive and had moved the community forward in a positive way. He thanked the citizens of Tigard for the opportunity to serve on City Council. City Manager Monahan thanked Councilor Scheckla for his years of service and support. 12. EXECUTIVE SESSION: Not held. 13. ADJOURNMENT: 9:18 p.m. at eri a Wheatley, ity cor er Attest: (L a r, t igar ate: I:\ADM\CATH CCM\021217.DOC Tigard City Council Meeting Minutes - December 17, 2002 Page 5