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City Council Minutes - 10/07/2002 Agenda Item No. i Meeting of 1 i • t=� �x MINUTES TUALATIN CITY COUNCIL/TIGARD CITY COUNCIL/ TIGARD-TUALATIN SCHOOL DISTRICT BOARD MEETING OCTOBER 7, 2002 PRESENT: Tualatin Mayor Lou Ogden, Tualatin Councilors Chris Bergstrom, Bob Boryska, Helen Cain, Steve Chrisman, Ed Truax, Tony Weller; Tualatin City Manager Steve Wheeler Tigard Mayor Jim Griffith, Tigard Councilors Craig Dirksen, Brian Moore, Ken Scheckla; Tigard City Manager Bill Monahan Tigard-Tualatin School Board Members Barry Albertson, Mark Chism, Al Hieb, Caroline Neunzert; Tigard-Tualatin School Superintendent Steve Lowder ABSENT: Patricia Biggs, Tigard-Tualatin School Board Tualatin Mayor Lou Ogden called the meeting to order at 6:40 p.m. 1. INTRODUCTION —The city officials of Tigard, Tualatin, and the Tigard-Tualatin School District Board members that were present introduced themselves. 2. ITEMS OF DISCUSSION 1. Discussion on Substance Abuse Reported In Asset Survey Tualatin Mayor Ogden began with a topic for discussion on the substance abuse portion of the Take the Time Asset Survey that was done last year by middle and high school students. He also noted there were some members of the Tualatin Youth Advisory Council present. Mayor Ogden said he believes a real problem is adults do not always view youth as part of the decision-making process, and it underscores our systemic substance abuse problem. His interest is what can cities and communities can do to help youth in our society. Tualatin City Manager Steve Wheeler said the substance abuse segment from the survey was discussed at a recent Tualatin City Council work session, and distributed a statistics sheet. There was concern on the high percentages of responses on substance abuse and related issues. It was noted that the School District has not yet had the opportunity to distribute the completed results of the asset survey to the schools and parents, but will be doing so next month. Superintendent Lowder wanted to note however, that the percentages are slightly lower than those in Washington County and across the nation. Mayor Ogden said what is alarming is the magnitude of the percentages, and is the entire cross- section of youth, not just a certain segment. His perception is most parents do not believe that these types of abuses with youth are a problem in the community. SPECIAL TUALATIN CITY COUNCIL MEETING MINUTES OF OCTOBER 7. 2002 -2- 1. Discussion on Substance Abuse Reported In Asset Survey [continued from previous page] School Board Chair Mark Chism said this data is not surprising, and he noted there are policies and programs in place within the schools. They may not be as effective as hoped, but clearly the School District has a role to play. The bigger question remains is what role cities could play in helping to facilitate the issues and partner more effectively. Tualatin Councilor Chrisman asked about Tigard's recent after-school program. Tigard Mayor Griffith said the Youth Forum has an after-school program in some of the schools so kids would have something to do after school until parents get home. The program appears to be working very well, and they have obtained a grant to also supply food, as it became apparent that for some of the youth it would be their primary meal/food for the day. Discussion followed. Mayor Ogden said he believes the awareness level is important and how to create the community support remains the question. One question to consider is where the kids get drugs and the alcohol, and usually it is from home. It was recognized that this is a community-wide issue and there are some things that can be done better, but it is going to be a big job. Mayor Ogden wanted to note that this was not going to be "fixed" at this meeting, but he wanted to start the discussion. Tualatin Youth Council representatives commented that contacting parents and passing the asset survey on to parents was a good idea. 2. Tualatin Facility Visioning Update Tualatin City Manager Wheeler said Tualatin is actively engaged in facility visioning. Paul Hennon, Tualatin Community Services Director gave a brief update on the progress to date. He noted there will be more community presentations, questionnaires distributed, and in the end the hope is to learn the level of community support. The process expects to wrap up by next spring. Mr. Wheeler said there is an active ad-hoc committee that has been working on this process. He said the City also appreciated being able to utilize the Back to School nights, the Crawfish Festival and other opportunities to get information out to the community. 3. Forthcoming Facility Building Plans, Tigard-Tualatin School District; Tigard and Tualatin Tigard-Tualatin School Superintendent Lowder introduced the District's recently hired project manager, Stephen Poague, who will oversee the $85.9 bond measure approved by voters in May. Mr. Poague noted the project schedule of three replacement elementary schools, and additions to two middle schools is for the fall of 2004. Additions/renovations at Tualatin and Tigard High Schools are planned for a 2004-05 timeframe. A new elementary school is set for a 2005 completion date. roughly 11 major projects. Tualatin Councilor Chrisman asked about the plans for Tualatin Elementary School, and its historic relevance. Mr. Poague said the plan is for demolition of old facility and possible salvage of parts of the old school to incorporate into the new school. There is also planned redevelopment of the site for a magnet school. It was noted that this is a district-wide capital improvement program. SPECIAL TUALATIN CITY COUNCIL MEETING MINUTES OF OCTOBER 7, 2002 -3- 3. Forthcoming Facility Building Plans, Tigard-Tualatin School District; Tigard and Tualatin [continued from previous page] Tigard City Manager Monahan also noted that if it had not been for the School District and city working together, the city would not have been successful in acquiring a new library site. The Library is scheduled to be completed and to open in 2004. They have a very aggressive plan to move forward with construction. 4. Pedestrian Bridge Across the Tualatin River Tualatin City Manager Wheeler said Tigard and Tualatin have had ongoing discussion about this project and remain interested in a pedestrian bridge. The bridge would link three parks together; Cook Park in Tigard, Community Park in Tualatin, and Durham City Park in Durham. A lobbying effort has been ongoing but there will not be any federal money forthcoming this year. However Tualatin remains committed to the project, and also notes dedicated interested from Tigard, and Washington County as well. Tigard Mayor Griffith asked if there has been any interest by Metro on this project, and Mr. Wheeler said he had heard of some interest expressed but he is not certain at this point of any Metro commitment. Brief discussion followed. 5. Joint Use of Equipment and Property Among Cities and School District Superintendent Lowder asked School District Community Relations Director Susan Stark-Haydon, to discuss the joint use of property owned by the School District. The City of Tigard is looking into joint use of property owned by the School District. Mr. Monahan said there has been discussion that on one of the school sites, where the city would bury a water reservoir on the grounds of an elementary school, and the School District has offered the use of school property for a skateboard park in Tigard. It makes sense to the public to maximize the facility and property. Tigard Mayor Griffith said they are very supportive of joint utilization of space between the district and cities, which is getting scarcer. The first step is working well, and it is a win-win situation. Providing better services to our citizens is a good thing. 6. Tigard Approach to Juvenile Cases and Peer Court Tigard City Manager Monahan said over the last few months Tigard has transferred some juvenile cases to their municipal court. Tigard's approach is to get the youthful offender, between the ages of 14 and 17, in a program, and to date officials believe it is successful. It requires the parents and youth to appear before the judge, with the judge looking at corrective punishment, and build on that by assigning community service projects. Tigard will report back at a later date with the progress of the program, but wanted to mention the initial success. A question was asked and Mr. Monahan said the caseload amounts to approximately 10-20 cases per month, which deals primarily with misdemeanors, non-violent crime, first-time offenders. Tigard does not have additional funding for the increased caseload, and it does increase the salary for the municipal judge. Tualatin Councilor Weller asked and Mr. Monahan answered that there is not a problem in creating community service projects. Brief discussion followed. SPECIAL TUALATIN CITY COUNCIL MEETING MINUTES OF OCTOBER 7, 2002 -4- 7. Clean Water Services Master Plan Tigard City Manager Monahan said Tigard is concerned about the apparent growth of the Clean Water Services (CWS) plant at the intersection of Hall Boulevard and Durham Road. C:WS's approved master plan has indicated major additions to be constructed at that site, which calls for doubling its capacity to treat sewage, impacting nearby Durham Elementary and Tigard High School. Tigard will continue to monitor their plans for the site and asked that the School District and Tualatin meet to discuss the CWS master plan, and engage CWS in conversations about their master plan. Superintendent Lowder said Durham Elementary School's access would be affected. There is a substantial proposed increase of the site and Tigard Mayor Griffith noted they have some real issues with that and wanted CWS to be aware of their concern. Discussion followed. Mr. Monahan said the last plans they saw were in 1999. Mr. Wheeler said he recognizes the School District and Tigard's concern, but asked what role Tualatin would have. Mr. Monahan explained there are run-off issues, etc. Tigard is planning a meeting for next month and all present will be invited, along with the City of Durham. 8. New Development Impact and Process Fee Charges—City and School District Relationship Superintendent Lowder said with the new construction happening in the School District, and the construction fees that are charged by cities, asked if there could be any relief from those fees. Tigard City Manager Monahan said the fees that are charged are based on a methodology, and if cities do not pay the fees, then somebody has to. If the School District does not pay the fees, the funds would have to be taken out of the city's general fund. Tualatin City Manager Wheeler noted it would be the same with Tualatin. Tualatin Mayor Ogden noted he would like to know exactly how many dollars it amounts to in fees, and gave an example that the recently constructed Tualatin Police Facility fees were factored into the bond issue. Mayor Ogden gave a brief explanation of how the fee process works for cities. Tigard Councilor Moore said there is also a concern about equity. School Board Chair Chism said the District welcomed the participation of the cities and where there are opportunities to reduce costs on projects would be a good opportunity. Brief discussion followed. 9. Joint Use and Reciprocity for District and City Facilities The School District added from the earlier discussion on continuing to look at working collaboratively with the cities of Tigard and Tualatin, along with the School District on combining professional services, such as HVAC services, locksmith and custodial services, etc., which would provide those services more efficiently. 10. Other Issues Superintendent Lowder mentioned the School District will be holding a meeting on October 16, 2002 at Tigard High School auditorium. They have invited 18 school districts to discuss concepts/ideas, and any common ground issues in preparation for the next legislative session. All are invited to attend. Tualatin City Manager Wheeler gave a brief update on the Durham Quarry project, in response to Tigard Councilor Scheckla's request. The project site is located at Bridgeport Road. Mr. Wheeler said the development is called Bridgeport Village and the County, which owns the property, is nearing an agreement with Opus Northwest with the intention of moving forward with the project. Mr. Wheeler explained what type of development would likely be done. He also said the project will address traffic issues and will not move forward until those issues are resolved. Brief discussion SPECIAL TUALATIN CITY COUNCIL MEETING MINUTES OF OCTOBER 7. 2002 -5- followed. Mayor Ogden noted that there should be an opportunity to get a look at this project as it has a huge impact on both communities, and asked for a detailed master plan to be brought to both city councils. Tualatin Mayor Ogden said in his dealings with the National League of Cities, it has been noted by other cities that it has not always been a smooth relationship with the cities and their local school districts. He wanted to note the positive and great relationship that our cities have with the Tigard-Tualatin School District and he appreciated it. It was decided to meet again in six months. 5. ADJOURNMENT The meeting adjourned at 8:21 p.m. By: Maureen Smith, City of Tualatin kecurding Secretary ATTEST: 7 Jinrl Grif ith, C ty igard Mayor Date: