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City Council Packet - 12/06/2011 City of Tigard Tigard Special Meeting - Agenda TIGARD CITY COUNCIL GOAL SETTING MEETING MEETING DATE AND December 6, 2011 -12:00 p.m. TIME: MEETING LOCATION: City of Tigard - Fanno Creek House - 13335 SW Hall Boulevard, Tigard, Oregon PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503- 639 -4171, ext. 2410 (voice) or 503- 684 -2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503- 639 -4171, ext. 2410 (voice) or 503- 684 -2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA City of Tigarrd Tigard S ecial Meetin - Agenda P g TIGARD CITY COUNCIL GOAL SETTING MEETING MEETING DATE AND December 6, 2011 - 12:00 p.m. TIME: MEETING LOCATION: City of Tigard - Fanno Creek House - 13335 SW Hall Boulevard, Tigard, Oregon 12:00 p.m. (Noon) 1. SPECIAL MEETING A. Call to Order- City Council B. Roll Call 2. DISCUSS AND DETERMINE 2012 CITY COUNCIL GOALS 3. ADJOURNMENT Attachment to December 6, 2011, City 2012 City Council Appointment Matrix Council Goal Setting Minutes Primary Time Committee Name Representative Alternate Rep Meeting Frequency Expectation Staff Liaison 3 -4 consecutive Monday Budget Committee All Council evenings in April & May Toby LaFrance The Budget Committee provides a public forum to obtain public views in the preparation of fiscal policy. Budget Subcommittee- Social Councilor Woodard 1 meeting in March Toby LaFrance Services Reviews applications submitted by social service agencies for contributions from the city. Consists of 1 Council member and 2 citizen - members of the Budget Committee. Budget Subcommittee - Events All Council Council Workshop or Study Toby LaFrance Session in March Reviews requests for contributions to community events. City Center Development As needed during Council 2 x /month for 1 hr. All en Council 1 I sessions, ongoing 2 hours month Sean Farrelly A g �' I This committee's role is to assist the Urban Renewal Commission in develo ing and carrying out an Urban Renewal Plan. Community Development Block Councilor 2nd Thursday of the month Ongoing- appx. H enderson Marissa Daniels at 7 p.m. Location rotates 2 hours month Marissa Daniels Grant Policy Advisory Board P By IGA, Washington Co. established the Community Development Policy Advisory Board (PAB) to represent the County Consortium, make recommendations to the County Commissioners on all matters pertaining to the CDBG program. Includes a representative, generally an elected official, from the County and each of the 11 participating cities in the Co. TIGARD CITY COUNCIL GOAL - SETTING MEETING MINUTES — DECEMBER 6, 2011 City of Tigard 1 13555 SW Hall Blvd., Tigard, OR 97223 1 503- 639 -4171 1 www.tigard- or.gov 1 Page 6 of10 Committee Name Representative Alternate Rep Meeting Frequency Expectation Staff Liaison Primary Time Intergovernmental Dater Board Councilor Buehner Councilor 2nd Wednesday /month, Monthly Dennis Koellermeier Woodard 5:30 p.m., Water Building To make recommendations to the Tigard City Council on water issues and to carry out other responsibilities set forth in the IGA between Tigard, Durham, King City and the Tigard Water District. Each jurisdiction is represented by a member + 1 at- large. City of Cornelius 2n Thursday /month Metro Joint Policy Advisory Mayor Dirksen Councilor Jef Dalin 7:30- 9 a.m. @Metro Judith Gray Commission on Transportation A 17- member committee that provides a forum for elected officials and representatives of agencies involved in transportation to evaluate transportation needs in the region and to make recommendations to the Metro Council. July — Dec 11 Mayor's Appointment Advisory Jan — June 11 Jan — June 12 July — Dec 12 Staff Liaison to the Committee Councilor Henderson Councilor Councilor Buehner Councilor Wilson committee interviewing Woodard The Mayor & 1 Councilor (on a six -month rotation schedule) review applications and interview individuals interested in a board or committee appointment. Recommendations are forwarded to the Council for ratification. Metropolitan Area 6 times a year, usually Councilor Woodard Louis Sears Wednesday, 1 -5 pm at Louis Sears Communications Commission MACC headquarters MACC is the governing body that oversees the contracts for cable services and TVCTV. The Executive Committee meets separately to make recommendations to the Commission on administrative issues including budget and the review of the Executive Director. Metro Policy Advisory Sherwood Mayor Tualatin Councilor 2n and 4 Wednesday Ongoing 1 Ron Bunch Committee (MPAC) Keith Mays I Chris Barhyte 5 -7 p.m. at Metro 4 hours /month MPAC it is made up of elected officials. Representatives are elected by peers within Washington County cities. TIGARD CITY COUNCIL GOAL - SETTING MEETING MINUTES — DECEMBER 6, 2011 City of Tigard 1 13555 SW Hall Blvd., Tigard, OR 97223 1 503- 639 -4171 1 www.tigard- or.gov 1 "Nee 7 of10 Committee Name Re Pesrimary Time entatives Alternate Rep Meeting Frequency Ex a ation Staff Liaison Regional Water Providers Councilor Buehner No appointment Quarterly meeting held at John Goodrich Consortium made Metro Consortium is comprised of all water suppliers in the metro area. The Councilor appointee to this group represents the city on regional policy issues. 1 1 1 Tigard - Lake Oswego Joint Water Partnership Oversight We have two primary seats: Monthly — workin on a Dennis Koellermeier Councilor Buehner & Mayor Dirksen new meeting schedule Committee Membership is comprised of staff and elected officials to govern water partnership between the cities. Washington County Councilor 2n Monday @ noon Mayor Dirksen B uehner Beaverton City Hall 1 -2 hours per month Mike McCarthy Coordinating Committee ty WCCC reviews and comments on major land use and transportation issues and provides a forum for discussion which results in recommendations for a coordinated approach between jurisdictions. The Committee has specific authority on the Major Streets Transportation Improvement Program (MSTIP) and the Countywide Traffic Impact Fee (TIF) program. Representatives to JPAC and MPAC from County and cities in the Co. will be on the policy body. 3` Wednesday of month PLUS: Optional Westside Economic Alliance Mayor Dirksen Councilor Wilson 7:30 -9 a.m. @St. Vincent's Thursday Forum Ron Bunch Hospital Board Room breakfast w /speakers Create an environment conducive to business growth, working to influence decisions on policies and regulations impacting the economic vitality of the area. Willamette River Water Councilor Coalition Henderson Councilor Wilson Monthly Dennis Koellermeier Mission of the coalition is to protect the Willamette River and to protect Tigard's water rights. TIGARD CITY COUNCIL GOAL - SETTING MEETING MINUTES — DECEMBER 6, 2011 City of Tigard 1 13555 SW Hall Blvd., Tigard, OR 97223 1 503 -639 -4171 1 www.tigard - or.gov 1 pie 8 of 10 Tigard Board & Committee Liaison Assignments: Pxzma Time a tern ctation S Councilor 2° Wednesday /month@ City Center Advisory Commission I Henderson 6:30 pm Sean Farrelly This committee's role is defined in the City Charter and is to assist the Urban Renewal Commission in developing and carrying out an Urban Renewal Plan. High Capacity Transit Land Use Councilor meet during regularly Councilor Wilson B uehner scheduled Transportation Judith Gray Plan Citizens Advisory Committee Advisory Committee Mtgs Metro has identified the "SW Corridor" (PDX - Sherwood via Tigard) as the next priority expansion line for the regional HCT system. The city is gearing up for an extensive planning process beginning with a state - funded land use plan to identify potential station area locations and development traits to warrant HCT investment and achieve the city's aspirations. The Transportation Advisory Committee serves as the Citz. Advisory Comm. for the land use plan. Library Board I Councilor Henderson I I month at 7:00 PM second Thursday of each I Margaret Barnes Adviso to the Council re rding library olicies, bud et, facilities and other needs of the communi to rovide uali libra service, er TMC 2.36.030. .....__ _.. _ tern ... .. a ,y __ ..• __._ _ ._.. Committee Alternate Rep Meeting _ Neighborhood Involvement Committee 3` Wednesday /every other Mayor Dirksen 6 hours a year Joanne Bengtson (formerly CCI) mo. @ 7pm Charged with oversight for the Neighborhood Network program, encourages two -way communication between city and residents and encourages residents to be more involved. (The committee changed its name to reflect new mission — previous incarnation was Committee for Citizen Involvement.) Councilor Park & Recreation Advisory Board I Woodard I i 2nd Mn the onda Water y /m Bui lding 7pm Steve Martin To advise the Council on park and recreation policies, facilities, programs and budgets. Planning Commission _ I Woodard I I 1st & 3rd @ M�pmay /month I Susan Hartnett Councilor Assists the City Council to develop, maintain, update and implement the Comprehensive Plan, to formulate the Capital Improvements Program, and to review and take action on development projects and development code provisions delegated to the Commission. TIGARD CITY COUNCIL GOAL - SETTING MEETING MINUTES — DECEMBER 6, 2011 City of Tigard 1 13555 SW Hall Blvd., Tigard, OR 97223 1 503 -639 -4171 1 www.tigard- or.gov 1 Ave 9 of10 Representative ate Rep Meeting Frequency Time Expectation Staff Liaison Committee Name Alternate Altern Councilor Wilson Councilor 1St Wednesday, 6:30 p.m., Transportation Advisory Committee Buehner library 2" Floor Conf Rm 1.5 hr. meetings Judith Gray Advisory to council & staff regarding planning and development of a comprehensive transportation network, including development of plans and corresponding financing programs; development of funding mechanisms and sources to implement transportation projects and ensure adequate maintenance of the existing transportation infrastructure; public involvement and education in transportation matters and ways to improve traffic safety and accessibility in all transportation modes. Councilor 1St Wednesday of month Tree Board Henderson @ 6:30 p.m. Todd Prager The mission of the Tree Board is to develop and administer a comprehensive program for the management, maintenance, removal, replacement & protection of trees on public property. Youth Advisory Council Mayor Dirksen 1" & 3` Wednesdays @ City Hall Sheryl Huiras Students in grades 5 -12 represent their peers as resources to the community to advise the best ways to build developmental assets for each youth in Tigard. The Youth Advisory Council also facilitates the development and implementation of programs and activities that are important to youth. I: \adm \cathy \ccm \2011 \final minutes \12 december \ 111206 final goal setting.docx TIGARD CITY COUNCIL GOAL - SETTING MEETING MINUTES — DECEMBER 6, 2011 City of Tigard 1 13555 SW Hall Blvd., Tigard, OR 97223 1 503 - 639 -4171 1 www.tigard- or.gov 1 Page 10 of./0 1 AIS -741 Item #: 2. Special Meeting Date: 12/06/2011 Length (in minutes): 2 Hours Agenda Title: Discuss and Determine 2012 City Council Goals Submitted By: Cathy Wheatley Administrative Services Item Type: Update, Discussion, Direct Staff Meeting Type: Special Meeting ISSUE Special meeting of the Tigard City Council called for the purpose of setting citywide goals for 2012. STAFF RECOMMENDATION / ACTION REQUEST N/A KEY FACTS AND INFORMATION SUMMARY Special meeting to discuss and determine 2012 Council goals. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION Council met December 30, 2010 to set goals for 2011. Attachments 2011 City Council Goals. Including Long -Term Goals Third Ouarter Goal Update Council Groundrules Board and Committee Appointment Matrix Goals Input from Boards. Committees. Commissions and Executive Staff Attachment 1 2011 TIGARD CITY COUNCIL GOALS On December 30, 2010, the City Council met to set its goals for the comingyear. These goals represent those items that the Council feelr deserve special attention in the months ahead. The City will accomplish much more than what is listed here, but we identrbithese to be of particular importance to our residents. 1. Implement Comprehensive Plan a. Show substantial progress on new Tigard Triangle Master Plan. b. Update Tree Code. c. Participate in the Southwest Corridor Study. d. Work with state and regional partners to modify the Transportation Planning Rule. e. Work with partners on urbanization policy issues. 2. Implement Downtown and Town Center Redevelopment Opportunities a. Develop strategy and materials to attract developers and tenants. b. Advance Ash Avenue Railroad Crossing. 3. Complete Plans for Parkland Acquisition 4. Advance Methods of Communication a. Communication is a part of everyone's job. b. Support efforts to change organizational culture. 5. Continue Coordination with Lake Oswego on Water Partnership. 6. Financial Stability a. Hold the line on the General Fund Budget. b. Work with partners on long -range solutions to statewide structural problems. c. Evaluate the City's internal sustainability efforts. Five - Year Council Goals • Obtain Ash Avenue railroad crossing in downtown • Explore 99W Urban Renewal District • Continue to support the Legislature in addressing the financial needs of state and local governments in Oregon • Develop long -term financial strategy • Start implementing plan for City facility needs • Develop Sustainability Plan Long -Term Council Goals • Continue pursuing opportunities to reduce traffic congestion • Continue implementing Downtown Urban Renewal Plan • Continue to monitor the Tigard /Lake Oswego Water Partnership I: \ADM \City Council \ GOALS \2011 \Final Goal List with Five -Year and Long- Term.docx Attachment 2 City of Tigard . = III • REPORT TO TIGARD CITY COUNCIL TIGARD Council Goal Update THIRD QUARTER, 2011 a COUNCIL GOAL 1: Im s lement the Corn . rehensive Plan A. Show substantial progress on new Tigard Triangle Master Plan MILESTONES: • Preliminary Designations of High Capacity Transit (HCT) Station Areas (Report) - Fall /Winter`11 Staff and consultants presented a preferred concept for each of the seven potential stations, including the Triangle, at an open house on September 28. Feedback from the open house will be carried forward to the Citizens Advisory Committee in November or December. • Planning Commission scoping for full Master Plan Project (Report) to proceed in 2012 - Winter 2011 /Spring 2012 The Planning Commission has reviewed the three HCT Station Area alternatives and the master planning history of the Tigard Triangle. In addition, they completed a tour of the area in September. Planning Commission will meet in December to develop findings about the Tigard Triangle. CHANGES TO WORK PLAN: • Recommendations for interim and long term land use designations (Report) - Fall /Winter `11 Timing on this milestone is changing to schedule changes in the Planning Commission's activities. Please see further explanation below under the Planning Commission scoping milestone. B. Update the Tree Code IIIIIIIIIIIIIIIMIIIIIOIMMIIIIN MILESTONES: • Review of Proposed Code Changes and Community Input - Summer /Fall /Winter `11 Draft code provisions are available for pub& review and comment prior to legislative adoption process. Public notice of the code revisions will be mailed prior to December 8, 2011 open house. CHANGES TO WORK PLAN: No changes C. Participate in the Southwest Corridor Plan MILESTONES: • Station Area Plans and Land Use Proposals — Summer /Fall `11 The May design workshop resulted in three alternatives for each potential station location. Working with the Citizens Advisory Committee, staff and the consultant team developed a preferred concept for each location. • Community Open House, Planning Commission and City Council Workshops - Winter `11 The preferred concept plan for each location was presented at an open house in late September. A workshop meeting with Planning Commission and City Council is tentatively planned for early 2012. • Southwest Corridor Refinement Plan Completion, review by agencies and affected jurisdictions and consideration for adoption by Metro - Spring `13 As we approach completion of the Tigard HCT Land Use Plan, the regional Southwest Corridor Plan is getting formally underway. The city is involved at several levels, including the Steering Committee (Mayor Dirksen); Project Management Group (Ron Bunch); Project Team Leaders (Judith Gray); and Public Involvement (Marissa Daniels). CHANGES TO WORK PLAN: No changes Page 2 D. Work with state and regional partners to modify the state Transportation Planning Rule MILESTONES: • Represent Tigard's interests at regional and statewide venues - Winter to Fall 2011 Judith Gray has been appointed to serve on the TPR Rulemaking Advisory Committee (RAC). She attended meetings of the RAC on July 25th, August 29th, and September 12th and 26th. She also presented updates at several county and regional staff meetings. • Represent Tigard's interests during the Pacific Hwy 99W/I -5 Multi -Modal Corridor Refinement Plan - Fall 2011 and throughout 2013 This project has been incorporated under the umbrella Southwest Corridor Plan. As described above, the City of Tigard is represented at several levels in this regional project. CHANGES TO WORK PLAN: • Completion of the Town Center boundary expansion is delayed indefinitely until staff resources are available to pursue the necessary Comprehensive Plan amendment. In the interim, work will continue to coordinate this effort with the Tigard Triangle Master Plan and HCT /SW Corridor Plan work elements. E. Work with partners on urbanization policy issues MILESTONES: • Washington Co. /Tigard Agreement on Means to Initiate Annexation of Lands in Urban Growth Areas 63 and 64 - Complete With the support of Washington County representatives, the annexation of Urban Growth Area 64 was approved in August 2011 and was effective September 30, 2011. The city continues to respond to property owners in Area 63 that request annexation information. Community Development staff have coordinated extensively with Metro and the Mayor's office on issues regarding bringing the "rural element" (Roy Rogers West Urban Reserve Area) into the Urban Growth Boundary. CHANGES TO WORK PLAN: No changes I Page 3 COUNCIL GOAL 2: Im • lement downtown and town center redevelo • ment o • • ortunities A. Develop strategy and materials to attract developers and tenants MILESTONES: • Hold developer's forum to assess Downtown Redevelopment opportunities - Summer `11 Leland Consulting completed a 5year assessment of the progress of the urban renewal district, which provides an important update to the information needed to inform the Developer's Forum. Presentations on this report were made to CCAC in September and will be made to CCDA in October. The forum will be organized in the weeks following. • Retail marketing plan and Downtown Organization proposal - Summer /Fall `11 At a joint CCDA/ CCAC meeting on July 19, consultant Michele Reeves gave a presentation on downtown marketing and revitalization. Among her recommendations, the city should support a downtown organization. The CCAC is currently reviewing the proposal. The proposal and next steps will be discussed at the November 15 CCDA workshop • Develop socio - economic (statistically based) Town Center marketing materials - Fall `11 Some basic 2010 Census data has been released. Data with additional demographic information will be relaeased over the next few months. It will be used as a basis for the socio- economic marketing materials. Funds were included in FY 2011 -12 CCDA budget to acquire any necessary proprie y information from investment /marketing and real estate consulting firms. • An assessment of land whose owners would consider redevelopment - Fall `11 Staff determined an improvement value index for properties in the urban renewal district. This is a rough guide to which properties have development potential. It is used as a guide to determine candidates for additional development opportuni y studies. • Develop a downtown /promotion marketing web page - Winter 11/12 Staff updates the ci y's downtown webpage with the latest information on urban renewal activities. The city reserved the web domain name `DowntownTigard. org "for a future stand -alone web page or for use by a future downtown organisation. • A strategy to inform a broad spectrum of developers and investors of the Downtown's redevelopment and market potential. - Winter 11/12; implementation is ongoing In the third quarter, staff met with two developers interested in the downtown and is following up with them. The strategy for informing a broad range of developers is dependent on the completion of this goal's other milestones (developer's forum, assessment of redevelopable land.) • Work with property owners and developers on development opportunity studies - implementation is ongoing Staff met with a property owner and developer to discuss a proposal for a public private partnership for a multi- family development in the downtown. This information will be shared in an upcoming CCDA executive session. CHANGES TO WORK PLAN: * Developers Forum rescheduled to late fall 2011. B.Advance Ash Avenue Railroad Crossing MILESTONES: • Developed and evaluated options for at - grade and grade - separated (bridge or tunnel) Ash Ave crossing. • Performed preliminary evaluation of costs, right -of -way needs, business impacts, environmental issues, mobility impacts, and traffic effects of 15 options for Tiedeman /North Dakota reconfiguration. • Analysis will be discussed at the October 25 Study Session. I Page 4 CHANGES TO WORK PLAN: • No changes Page 5 COUNCIL GOAL 3: Corn • lete Plans for Parkland Ac • uisition MILESTONES: • Park and Recreation Advisory Board (PRAB) prioritized the properties on the possible acquisition list. Due diligence is being conducted on the top tier properties. • Summer Creek education program is underway and a draft of the plan was submitted to the Oregon Watershed Enhancement Board as required by the grant. • The Program Manager has worked to move forward the projects on the list for acquisition and development. • The planning on the Fanno Creek House is underway. Group Mackenzie was selected as the planning firm. • East Butte Heritage Park Master Plan work is underway. A neighborhood meeting will be scheduled in November. Group Mackenzie won the award on the project. • Proposals have been received for the Jack Park master plan that includes the new section of the park and trail. A firm will be chosen in October. • A scope of work is being developed for the first tasks to be done on the Summer Creek property, and firms should be solicited for proposals in November. CHANGES TO WORK PLAN: • Summer Creek Master Plan will start with the initiation of a Concept Plan in the fall 2012. Page 6 COUNCIL GOAL 4: Advance Methods of Communication A. Communication is a part of everyone's job. MILESTONES: • An article on the city's branding efforts was submitted to the League of Oregon Cities for the September edition of the League's Local Focus. • The trademarked version of the city's logo has been rolled out. The main pages of the website have been updated. The logo is also on Inside Tigard and is available to all staff for their projects. • Internal deadlines for submission of Cityscape articles continued to be met 50 percent of the time the first two months of the quarter. The submission process was modified and this last month approximately 65 percent of the articles were submitted by the deadline. CHANGES TO WORK PLAN: No changes B. Change organizational culture to reflect city values MILESTONES: • Objectives for the 3rd quarter included conducting the Behavioral Interview workshops (see schedule change below) and continuing to support the City Wide Values Team. The City Wide Values Team has begun to reassess what new efforts they can begin to further support the values and the type of work culture that reflects the values. Currently they conduct the annual employee survey, assist with the citywide employee recognition program, operate the Values Team blog and web page on Inside Tigard, oversee all city department recognition programs and support the Red Cross Blood Drives. They are looking at other ways to `spread the word" about the city values to other city employees, including more inter - department activities to increase cooperation and to build teams. • All new employees continue to receive information about the city values program. Several new hires have been selected using the BehavioralInterview Questions that were created around the city values; departments such as Finance and Information Services share success stories of their employees demonstrating the values in their work at their monthly department meetings; all peormance evaluations include an assessment of how the employee is pe relative to the three (3) city values; in the 3ni quarter there were 83 written recognitions by co- workers about other employees who were `Doing the Right Thing", `stetting it Done'; and showing `Respect and Care" of a significant nature in their work pe CHANGES TO WORK PLAN: • Behavioral Interviewing workshops have been rescheduled for the 4th quarter instead of the 3rd quarter to avoid summer and early fall vacation schedules Page 7 Council Goal 5: Continue Coordination with Lake Oswe_o on Water Partnership MILESTONES: • Water Treatment Plant (WTP) design Designer is under contract and continues work in the preliminary design phase. • Environmental permitting Proceeding • SCADA design Designer is under contract and continues with preliminary design. • Pipeline design Designer is under contract and currently in the preliminary design phase. • Clackamas River Intake, Waluga Reservoir and Bonita Pump Station design Designer is under contract and currently in the preliminary design phase. I Page 8 COUNCIL GOAL 6: Financial Stabili A. Hold the line on General Fund Budget MILESTONES: • The Adopted FY 2011 -12 Budget Document was published. In addition to the annual budget document, the 2011 -16 Capital Improvement Plan document was published. • A Budget Committee Meeting was held during the Council Workshop on September 20, 2011. Discussion during that meeting included: o FY 2011 year -end close o A summary of the 1st quarter supplemental o Direction to move forward with the Long -Term Strategic Financial Plan as outlined in the work plan and memo from September 9, 2011 o Direction from the Budget Committee to develop the FY 2012 -13 budget process, materials, documentation, and discussion based on those used for FY 2011 -12. CHANGES TO WORK PLAN: • Goal is achieved. B. Work with partners on long - range solutions to statewide structural problems MILESTONES: • Sen. Burdick and Rep. Doherty provided a review of the 2011 Oregon Legislative Session at the City Council meeting on August 9. • City staff participated in Rulemaking Advisory Committee (RAC) discussions on the Transportation Planning Rule • Rep. Margaret Doherty held a community forum in Tigard City Hall to discuss the impact of the recent legislative session on education. Superintendent Rob Saxton, Tigard - Tualatin School District, was the guest speaker at the September forum. • Worked with ICMA TV in developing "A Fluid Partnership" video segment which showcased the Lake Oswego - Tigard Water Partnership. The video was shown throughout the ICMA annual conference in September and now can be seen at the ICMA TV website. • Researching the impact of HB 2865 Recreational Immunity, which was passed in the 2011 session, and whether the city should "opt in." CHANGES TO WORK PLAN: No changes C. Evaluate the city's internal sustainability efforts MILESTONES: • Data collection continued. • Continued to work on the Eco -Biz Certification • Presented sustainability efforts to Council on September 20, 2011 CHANGES TO WORK PLAN: During the fourth quarter goals will be: • Develop scope of work for Sustainability Consultant • Set up Tigard Green Team (internal staff representatives from each department) • Develop sustainability efforts tracking form; Continue to update data Attachment 3 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 10- (pp A RESOLUTION AMENDING THE COUNCIL GROUNDRULES, ADDING THE CODE OF CONDUCT, AND SUPERSEDING RESOLUTION NO. 08-45. WHEREAS, the residents and businesses of the City of Tigard are entitled to have fair, ethical and accountable local government; and WHEREAS, the Tigard City Council desires to hold themselves to a high standard of integrity and ethical conduct as elected officials to support the public's confidence in the integrity of their local government's fair and effective operation; and WHEREAS, the Tigard City Council wishes to uniformly use the Council Groundrules, including the code of conduct, in their role as Mayor and Council (see Tigard Municipal Code 2.44.010), Local Contract Review Board (see Tigard Municipal Code 2.46.050) and the City Center Development Agency (see Tigard Municipal Code 2.64.060) and define a censure.process for misconduct, nonperformance of duty or failure to comply with the law. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Council Groundrules are hereby amended and include the Code of Conduct for use by the Tigard City Council, the Local Contract Review Board and the City Center Development Agency. SECTION 2: The attached Council Groundrules (Exhibit A) supersede the City Council Groundrules adopted by Resolution No. 08 -45. SECTION 3: This resolution is effective 30 days after its passage by the Council. PASSED: This q day of 2010. /1694116_ Mayor - City of Tigard ATTEST: • )11 . City Recorder - City of Tigard 4 RESOLUTION NO. 10 - ( O Page 1 Council Groundrules — Exhibit A to Resolution TIGARD CITY COUNCIL GROUNDRULES l ' ° C° The Tigard City Council Groundrules are a compilation of role definitions and meeting process provisions set forth in the City Charter and Tigard Municipal Code as well as general practice and communication principles. The Council Code of Conduct provides the framework to guide Council in their actions as they serve in publicly elected office. City Council is the policy making body for the City of Tigard. The City Council will review the Groundrules annually during a July or August Workshop Meeting. The Groundrules may also be reviewed and revised as needed at any other time in the year when a specific issue or issues are identified requiring action prior to the established review period. The City Charter, Article IV, Section 13, contains regulations that govern Council meetings. Charter provisions may only be changed by a vote of the people. Code provisions may be changed by Council Ordinance. Groundrules may be changed by Council Resolution. CHARTER AND MUNICIPAL CODE PROVISIONS Council /Mayor Roles • The Mayor, or in the absence of the Mayor, the Council President, shall be the Presiding Officer at all meetings. The Presiding Officer shall conduct all meetings, preserve order, enforce the rules of the Council and determine the order and length of discussion on any matter before the Council, subject to these rules. The Presiding Officer may move, second, debate and vote and shall not be deprived of any of the rights and privileges of a Councilor. The Presiding Officer shall sign all ordinances, resolutions, contracts and other documents, except where authority to sign certain contracts and other documents has been delegated to the City Manager and all documents shall be attested to by the City Recorder. The Mayor shall appoint the committees provided by the Rules of Council. • In all other actions, decisions and other matters relating to the conduct of business of the City, the Mayor or President shall have no more or less authority than any other Council member. For the purposes of this written procedure any reference to the Council (unless otherwise specifically noted to the contrary) will include the Mayor, Council President and Council members. Conduct of City Meetings • Council will meet at least once a month. Regularly scheduled meetings shall be on the second, third, and fourth Tuesdays of each month. • The Council meetings on the second and fourth Tuesdays are `Business" meetings; the Council meetings on the third Tuesday of the month are "Workshop" meetings unless otherwise designated by the City Council. Members of the City Council may set other meetings of the full Council such as joint meetings with other agencies or general community meetings. Resolution Exhibit A - Council Groundrules November 2010 1 TIGARD CITY COUNCIL GROUNDRULES • Unless specifically noted otherwise, the meetings of Council shall begin at 6:30 p.m. at the established place of meeting. On the second and fourth Tuesdays, the meetings will begin with a Study Session following by the Business meeting. On the third Tuesday, the Workshop meeting will begin at 6:30 p.m. • Roll Call /Voting Order: The roll shall be called in alphabetical order by last name. At each succeeding meeting at which a roll call vote is taken, the council person who voted last during the previous meeting, shall vote first and the Council person who voted first during the preceding meeting shall vote second and so on in a rotating fashion. It is the intent that the voting order remain fixed for each meeting and that a different Council person shall vote last during each separate meeting for the duration of the meeting. • Charter Section 19 provides that the concurrence of a majority of the members of the Council present and voting, when a quorum of the Council is present, at a Council meeting shall be necessary to decide any question before the Council. A Council member who abstains or passes shall be considered present for determining whether a quorum exists, but shall not be counted as voting. Therefore, abstentions and 'passes' shall not be counted in the total vote and only votes in favor of or against a measure shall be counted in determining whether a measure receives a majority. City Council Compensation Section 2.44.020 of the Tigard Municipal Code provides for compensation for attendance at Council meetings and meetings for an intergovernmental board, committee or agency. The amount of the compensation for Council members may be reviewed and set annually by resolution of the City Council as part of the budget cycle. As part of the annual review, Council may elect to enter into an agreement with the Mayor or one City Councilor to assume additional responsibilities for additional compensation. The additional duties shall relate to representing the city on regional, state or federal issues and committees or task forces. The responsibilities and compensation shall be set by agreement between the Mayor or Councilor and the Council members. GENERAL GROUNDRULE PROVISIONS The next portion of this document is divided into three major sections identifying groundrules for the Meeting Process, Communication and Code of Conduct that: • Establish the meeting process; • Guide individual interaction and communication among Councilors and with the community; • Set out the Code of Conduct providing the framework to guide Council members in their actions and conduct; and Resolution Exhibit A - Council Groundrules November 2010 2 TIGARD CITY COUNCIL GROUNDRULES • Govern proceedings of the City Council, Local Contract Review Board and City Center Development Agency where they do not conflict with statutory provisions. MEETING PROCESS All Council meetings are open to the public with the exception of Executive Sessions, which are called under certain circumstances and topics are limited to those defined in ORS 192.660. o The Chair or other members if the Chair fails to remember may call for a Point of Order at or around 9 p.m. to review remaining agenda items. The Council may reset or reschedule items, which it feels may not be reached prior to the regular time of adjournment. o The Council's goal is to adjourn prior to 9:30 p.m. unless extended by majority consent of Council members present. If not continued by majority consent, the meeting shall be adjourned to the next scheduled meeting or the meeting shall be continued to another regular or special meeting at another date and time. o Regularly scheduled business meetings and workshops are generally televised. Definitions - Meeting Types, Study Sessions and Executive Sessions: BUSINESS MEETINGS o Regular meetings where Council may deliberate toward a final decision on an agenda item including consideration of ordinances, resolutions & conducting public hearings. o Business meetings are generally scheduled to begin at 7:30 p.m. with a study session preceding the Business Meeting at 6:30 p.m. Study Sessions are a workshop -type of meeting (see Study Session definition below). o The "Citizen Communication" portion of the agenda is a regular feature on the Council Business meetings. This item will be placed near the beginning of the Council Agenda to give citizens a chance to introduce a topic to the City Council. Citizen Communications are limited to two minutes in length and must be directed to topics that are not on the Council Agenda for that meeting. o At the conclusion of the Citizen Communication period, either the Mayor, a Council member or staff member will comment what, if any, follow -up action will be taken to respond to each issue. At the beginning of Citizen Communication at the next business meeting, staff will update the Council and community on the review of the issue(s), the action taken to address the issue, and a statement of what additional action is planned. Council may decide to refer an issue to staff and /or schedule the topic for a later Council meeting. Resolution Exhibit A - Council Groundrules November 2010 3 TIGARD CITY COUNCIL GROUNDRULES WORKSHOP MEETINGS o Regular meetings where Council reviews and discusses agenda topics. Council may not make final decisions during the meeting. Public testimony is not scheduled unless the Mayor or Council so choose. o Appropriate topics for Workshop meetings include: -- Introduce a Topic: Staff will bring up new items to determine whether Council wants to entertain further discussion and whether to schedule the topic as an item on a future agenda. --- Educational Meetings: Council will review research information presented by staff, consultants, or task forces - usually as a process check; i.e., is the issue on the right "track "? - Meet with individuals from City boards and committees or other jurisdictions to discuss items of common interest (examples: Tigard Planning Commission, Lake Oswego City Council, the Tigard - Tualatin School District). - Administrative Updates: Items such as calendar information, scheduling preferences, process checks. STUDY SESSIONS o Study Sessions usually precede or follow a Business Meeting or Workshop Meeting that are open to the public but not regularly televised. o Conducted in a workshop -type setting to provide Council an opportunity to review the Business Meeting Agenda and ask for clarification on issues or processes. Information is also shared on time - sensitive items. o Any Council member may call for a Point of Order to stop the discussion because he or she proposes that it would be more appropriate to discuss the matter during a Council Business Meeting. o If a Point of Order is raised, the City Council will discuss the Point of Order to determine whether the discussion should continue or be held during a Council Business Meeting. The decision on whether to continue the discussion or not shall be determined by the consensus of the Council members present. o If Council discusses a Council Agenda Topic in a Study Session prior to that Council meeting, either the Presiding Officer or City Manager will briefly state at the introduction of the Agenda Topic, the fact that Council discussed the topic in the Study Session and mention the key points of the discussion. Resolution Exhibit A - Council Groundrules November 2010 4 TIGARD CITY COUNCIL GROUNDRULES EXECUTIVE SESSIONS o Executive Sessions are held by the Council with appropriate staff or advisors in attendance. The purpose is to review certain matters in a setting closed to the public. Executive Sessions may be held during a regular, special or emergency meeting after the Presiding Officer has identified the ORS authorization for holding the Executive Session. Permitted topics are identified in ORS 192.660 and include employment of a public officer, deliberations with the persons designated by the Council to carry on labor negotiations, deliberations with persons designated to negotiate real property transactions, and to consult with legal counsel regarding current litigation or litigation likely to be filed. Council Agendas and Packet Information o The City Manager will schedule agenda items with the objective of maintaining balanced agendas and allowing time to discuss topics within the meeting's time allotment. o The City Manager will schedule items allowing time for staff research and agenda cycle deadlines. o The agenda cycle calls for submittal of items ten days in advance of a Council meeting. With the exception of Executive Sessions, add -on topics and handouts during the meeting are to be minimized. o Councilors will prepare in advance of public meetings by reviewing packet material and requesting further necessary information in advance of the meeting. Staff will prepare in advance of public meetings by presenting issues fully in packets and providing additional information requested by Council. o Council is supportive of the role of staff in offering professional recommendations. Staff is aware of Council's right to make final decisions after considering the staff recommendation, public input, the record and Council deliberation on the matter. o Council members should attempt to give at least 24 hours' notice by advising the City Manager and the City Recorder of a request to remove a Consent Agenda item for separate discussion. The City Recorder shall notify all Councilors of such requests prior to the start of the Business Meeting. Councilors Scheduling Agenda Items o Councilors are encouraged to suggest agenda topics at the bench or to contact the City Manager about scheduling an item on the Tentative Agenda. o Add -on agenda items should be brought up at the start of the meeting and are generally considered only if continuing to a later agenda is not practical. Resolution Exhibit A - Council Groundrules November 2010 5 TIGARD CITY COUNCIL GROUNDRULES o Requests for legislative action of Council may be initiated by an individual Council member during a Council meeting. The City Manager will respond to the request consistent with resources and priorities, or refer the question of scheduling to Council as a whole. Councilors Use of Electronic Communications Devices During Council Meetings Definitions for this section: Electronic Communications means e-mail, text messages, or other forms of communications transmitted or received by technological means. Electronic Communications Devices means lap -top computers, blackberries, cell - phones, notebooks, or other similar devices capable of transmitting or receiving messages electronically. o Councilors shall not send or receive electronic communications concerning any matter pending before the Council during a Council meeting. o Councilors shall not use electronic communication devices to review or access information regarding matters not in consideration before the Council during a Council meeting. o Councilors shall not access the internet but may access Council packet information concerning any matter pending before the Council during a Council meeting. o Any electronic communications regarding a quasi - judicial matter to be considered by Council is an ex -parte contact and shall be disclosed as required by law. COMMUNICATION General o Recognize that you are seen as a Councilor at all times, no matter how you see yourself at any particular time. Thus, Councilors are always treated by Administration as Council members. o Whenever you put any in writing, assume that everyone in the city is looking over your shoulder. o Do not respond to communications directed to the full Council. The City Manager or Mayor will respond. o If a communication is directed to an individual Councilor, you may choose to respond as an individual or refer to the City Manager. o Information received by a Council Member that affects the Council should be shared with the whole Council. The City Manager is to decide on "gray areas," but too much information is preferable to too little. Resolution Exhibit A - Council Groundrules November 2010 6 TIGARD CITY COUNCIL GROUNDRULES o Budget cuts or increases are policy decisions. Budgets will not be cut "piece meal" or "across the board," but rather should be made in service or program areas, giving staff full opportunity to provide data clearly defining the anticipated impact of the action. o It is the policy of the Council that if Councilors are contacted regarding labor relations during labor negotiations or conflict resolution proceedings, then Councilors have no comment. o Councilors and the City Manager agree to report and discuss any contact that might affect labor relations with the entire Council in Executive Session. Communications Between City Councilors, City Manager and Staff o Councilors are encouraged to maintain open communications with the City Manager, both as a group and individually. o Councilors are encouraged to take issues to the City Manager first, giving as much information as possible to ensure a thorough response. o In the absence of the City Manager, Councilors are encouraged to contact the Assistant City Manager. In the absence of both the City Manager and the Assistant City Manager, Councilors are encouraged to contact the Department Head, realizing that the Department Head will discuss any such inquiries with the City Manager. o City Manager shares information equally with Councilors. o Councilors are encouraged to avoid substantive contact with staff below the Department Head to avoid possible disruption of work, confusion on priorities, and limited scope of responses. In no case, should Councilors direct the work of staff without prior approval of the Department Head or City Manager. o Our goal is mutual confidence and respect with staff. Compliment staff members when they make good presentations. Be friendly. Attend staff occasions when you can. Communications Among Councilors o No surprises. o Be courteous. o Honestly share concerns and opinions with each other. o Don't blurt it out on TV. o If you hold back in a meeting, follow up later with fellow Councilors or the City Manager. Resolution Exhibit A - Council Groundrules November 2010 7 TIGARD CITY COUNCIL GROUNDRULES o Bounce ideas off each other by phone or informal conversation, always mindful not to form a quorum. o Spend some casual time together. Communications with Community /General Public o Councilors and the General Public are reminded of the Agenda cycle and cut -off dates. Administrative staff is available to explain how public issues are addressed and how citizen input may be accomplished. o Communication that represents the City's position on an issue should come through City Hall and be provided by the City Manager. Direct submittals or inquiries to the Council or individual Councilors should be referred to the City Manager, or Councilors may ask the City Manager to look into an issue. o Official press releases are encouraged, both to assure accurate reporting and to advise Council and Staff of the official position communicated to the press. Press releases are issued through the City Manager's Office. Communications with Potential Mayor /Council Candidates o Council members will host an event to share with potential Mayor or City Council candidates what is involved in serving on the City Council. o Council members may support a person running for office but they must declare this as an individual endorsement and not in their official capacity as a Council member. Communication Between Partners and Allies o In general, let the Mayor speak for the City. o Keep long - term relationships in mind. Don't over - focus on the issue at hand. o Take issues to the City Manager first. Council Communication with Other Public Agencies As the Portland metropolitan region continues to grow, it is critical that Tigard be at the "table" with other jurisdictions in the region and clearly represent the City's official position. o Council members will be clear about representing the City or personal interests. If a Council member appears before another governmental agency or organization to give a statement on an issue, the Council member must clearly state whether the statement reflects personal opinion or is the official position of the City. Resolution Exhibit A - Council Groundrules November 2010 8 TIGARD CITY COUNCIL GROUNDRULES o If a Council member is representing the City, that Council member will consistently support and advocate the City's official position on an issue and cannot foster or further a personal viewpoint that is inconsistent with the official City position. o Council members will inform the Council of their involvement in an outside organization if that organization is or they believe may become involved in any issue within the City's jurisdiction. If an individual Council member publicly represents or speaks on behalf of another organization whose position differs from the City's official position on an issue, the Council member must clearly communicate the organization upon whose behalf they are speaking. The Council member must withdraw from voting as a Council member upon any actions that have bearing upon the conflicting issue. o Council members serving on committees or boards as the City representative with outside entities or agencies will communicate with other Council members on issues pertinent to the City. Communication with City Boards, Committees and Commissions The independent advice of City Boards, Committees and Commissions is critical to the public decision - making process. For that reason, Council members will refrain from using their positions to influence unduly the deliberation or outcomes of board proceedings. Members of boards, commissions, and committees are referred to generally as "board" in this section of the Groundrules. o Council members will not contact a board member to lobby on behalf of an individual, business or developer. Council members may contact the board member in order to clarify a position taken by the Board. Council members may respond to inquiries from board members. Communications should be for information only. o Council members may attend any board meeting, which is open to any member of the public. However, Council members should be sensitive to the way their participation could be viewed as unfairly affecting the process. o Board members do not report to individual Council members. Individual councilors have no authority to remove board members. Communication as the Council Liaison with City Boards o Council liaison assignments are determined by consensus of City Council. The goal is to have assignments evenly divided between Council members. Should two or more Council members seek appointment to a position the longest serving Council member will have first choice. Resolution Exhibit A - Council Groundrules November 2010 9 TIGARD CITY COUNCIL GROUNDRULES o Council Liaisons are to periodically attend Board meetings, listen to the Board discussion, set context for the Board regarding Council decisions /goals /policies and City priorities, answer questions and carry concerns and information back to the full Council. o Council Liaisons are not to direct the business or decision - making process of the Board and do not vote of matters before the Board. o Council Liaisons do not initiate, propose or advocate for their personal position on a matter before the Board. o Council Liaisons are to protect the independence of the Boards. o Council Liaisons at times may advocate Council actions on behalf of their assigned Board. Great care must be taken to avoid the appearance of unfairness, conflict of interest or circumstances where such possibilities may exist (e.g., Planning Commission quasi - judicial matters). CODE OF CONDUCT Scope This Code of Conduct is designed to provide a framework to guide Council members in their actions. The Code of Conduct operates as a supplement to the existing statutes governing conduct including the ethics law of the State of Oregon. This Code of Conduct applies to Council members as they also serve as the Local Contract Review Board and the City Center Development Agency. Conduct of Council Members This section describes the manner in which Council members will treat one another, the public, and city staff. Council Conduct with One Another During Meetings o Practice civility, professionalism and decorum in discussions and debate. Difficult questions, tough challenges to a particular point of view, and criticism of ideas and information are legitimate elements of democratic governance. This does not allow, however, Council members to make belligerent, personal, slanderous, threatening, abusive, or disparaging comments. o Avoid personal comments that are intended to, or could reasonably be construed to, offend other members or citizens. If a Council member is offended by the conduct or remarks of Resolution Exhibit A - Council Groundrules November 2010 10 TIGARD CITY COUNCIL GROUNDRULES another member, the offended member is encouraged to address the matter early with the offending member. Council Conduct Outside of Public Meetings o Continue respectful behavior in private. The same level of respect and consideration of differing points of view deemed appropriate for public discussion should be maintained in private conversations. o Be aware of the public nature of written notes, calendars, voicemail messages, and e-mail. All written or recorded materials including notes, voicemail, text messages and e-mail created as part of one's official capacity will be treated as potentially "public" communication. o Even private conversations can have a public presence. Council members should be aware that they are the focus of the public's attention. Even casual conversation about city business, other public officials or staff may draw attention and be repeated. o Understand proper political involvement. Council members, as private citizens, may support political candidates or issues but such activities must be done separate from their role as a Council member. Council Conduct with the Public o Be welcoming to speakers and treat them with respect. For many citizens, speaking in front of the Council is a new and difficult experience. Council members should commit full attention to the speaker. Comments, questions, and non - verbal expressions should be appropriate, respectful and professional. o Make no promises on behalf of the Council in unofficial settings. Council members will frequently be asked to explain a Council action or to give their opinion about an issue as they meet and talk with citizens. It is appropriate to give a brief overview. Overt or implicit promises of specific action or promises that City staff will take a specific action are to be avoided. Council Conduct with City Staff o Respect the professional duties of City Staff. Council members should refrain from disrupting staff from the conduct of their jobs; participating in administrative functions including directing staff assignments; attending staff meetings unless requested by staff; and impairing the ability of staff to implement policy decisions. Resolution Exhibit A - Council Groundrules November 2010 11 TIGARD CITY COUNCIL GROUNDRULES Individual Conduct of Council Members The individual attitudes, words, and actions of Council members should demonstrate, support, and reflect the qualities and characteristics of Tigard as "A Place to Call Home." DO THE RIGHT THING In doing the right thing, I will: • Be honest with fellow Council members, the public and others. • Credit others' contributions to moving our community's interests forward. • Make independent, objective, fair and impartial judgments by avoiding relationships and transactions that give the appearance of compromising objectivity, independence, and honesty. • Reject gifts, services or other special considerations. • Excuse myself from participating in decisions when my immediate family's financial interests or mine may be affected by the Council's action. • Protect confidential information concerning litigation, personnel, property, or other affairs of the City. • Use public resources, such as staff time, equipment, supplies or facilities, only for City - related business. GET IT DONE In getting it done, I will: • Review materials provided in advance of the meeting. • Make every effort to attend meetings. • Be prepared to make difficult decisions when necessary. • Contribute to a strong organization that exemplifies transparency. • Make decisions after prudent consideration of their financial impact, taking into account the long -term financial needs of the City. RESPECT AND CARE In respecting and caring, I will: • Promote meaningful public involvement in decision - making processes. • Treat Council members, board members, staff and the public with patience, courtesy and civility, even when we disagree on what is best for the community. • Share substantive information that is relevant to a matter under consideration from sources outside the public decision - making process with my fellow Council members and staff. • Respect the distinction between the role of citizens, Council and staff. • Conduct myself in a courteous and respectful manner at all times. • Encourage participation of all persons and groups. Resolution Exhibit A - Council Groundrules November 2010 12 TIGARD CITY COUNCIL GROUNDRULES Censure and Violations To assure the public confidence in the integrity of the City of Tigard, Council members are held to a high standard of conduct. For this reason, Council members believe the Code of Conduct is as important to the public process as other rules and procedures. It is also recognized that, there may be times when action is required to correct and /or prevent behavior that violates the Code of Conduct. A Council member may be censured by the other Council members for misconduct, nonperformance of duty or failure to obey the laws of the federal, state, or local government. Misconduct includes not honoring the provisions of the Council Groundrules. Early recognition of the questioned conduct is encouraged. Progressive counsel may occur with the Council member but is not required prior to passage of a Council Resolution of Censure by the other Council members. A violation of the Code of Conduct will not be considered a basis for challenging the validity of any Council decision. Implementation Council members will receive a copy of the Council Groundrules and will affirm in writing that they have received the rules including the code of conduct, understand the provisions, and pledge to conduct themselves by the groundrules. A periodic review of the groundrules will be conducted to ensure that they are an effective and useful tool. Resolution Exhibit A - Council Groundrules November 2010 13 Attachment 4 2011 City Council Appointment Matrix Formally approved by Council — 2/8/2011 Primary Time Committee Name Representative _ Alternate Rep Meeting Frequency Expectation Staff Liaison 3 -4 consecutive Monday Budget Committee All Council evenings in April & May Toby LaFrance The Budget Committee provides a public forum to obtain public views in the preparation of fiscal policy. Budget Subcommittee Social Services Councilor Wilson 1 meeting in March Toby LaFrance Reviews applications submitted by social service agencies for contributions from the city. Consists of 1 Council member and 2 citizen- members of the Budget Committee. Council Workshop or Study Budget Subcommittee - Events All Council Toby LaFrance Session in March Reviews requests for contributions to community events. City Center Development As needed during Council 2 x /month for 1 hr. Agency All Council sessions, ongoing 2 hours month Sean Farrelly This committee's role is to assist the Urban Renewal Commission in developing and carrying out an Urban Renewal Plan. Community Development Block Councilor 2" Thursday of the month Ongoing- appx. Duane Roberts Duane Roberts Grant Policy Advisory Board Henderson at 7 p.m. Location rotates 2 hours month By IGA, Washington Co. established the Community Development Policy Advisory Board (PAB) to represent the County Consortium, make recommendations to the County Commissioners on all matters pertaining to the CDBG program. Includes a representative, generally an elected official, from the County and each of the 11 participating cities in the Co. Intergovernmental Water Board Councilor Buehner Councilor 2nd Wednesday /month, Monthly Dennis Koellermeier Woodard 5:30 p.m., Water Building To make recommendations to the Tigard City Council on water issues and to carry out other responsibilities set forth in the IGA between Tigard, Durham, King City and the Tigard Water District. Each jurisdiction is represented by a member + 1 at- large. 2011 Council Appointment Matrix — Page 1 1 /7/11 — Committee Name Representative Alternate Rep Meeting Frequency Expectation Staff Liaison City of Cornelius "� Metro Joint Policy Advisory 2 Thursday /month Mayor Dirksen Councilor Jef Judith Gray Commission on Transportation Dalin 7:30- 9 a.m. @Metro A 17- member committee that provides a forum for elected officials and representatives of agencies involved in transportation to evaluate transportation needs in the region and to make recommendations to the Metro Council. Mayor's Appointment Advisory Jan — June 11 July — Dec 11 Jan — June 12 July — Dec 12 Staff Liaison to the Councilor Committee Councilor Henderson Woodard Councilor Buehner Councilor Wilson committee interviewing The Mayor & 1 Councilor (on a six-month rotation schedule) review applications and interview individuals interested in a board or committee appointment. Recommendations are forwarded to the Council for ratification. Metropolitan Area 6 times a year, usually Councilor Woodard Louis Sears Wednesday, 1 -5 pm at Louis Sears Communications Commission MACC headquarters MACC is the governing body that oversees the contracts for cable services and TVCTV. The Executive Committee meets separately to make recommendations to the Commission on administrative issues including budget and the review of the Executive Director. Metro Policy Advisory Sherwood Mayor Tualatin Councilor 2 " and 4 Wednesday Ongoing Ron Bunch Committee (MPAC) Keith Mays Chris Barhyte 5 -7 p.m. at Metro 4 hours /month MPAC it is made up of elected officials. Representatives are elected by peers within Washington County cities. Regional Water Providers Quarterly meeting held at Councilor Wilson None assigned John Goodrich Consortium Metro Consortium is comprised of all water suppliers in the metro area. The Councilor appointee to this group represents the city on regional policy issues. Tigard - Lake Oswego Joint We have two primary seats: Monthly — working on a Water Partnership Oversight Councilor Buehner & Mayor Dirksen new meeting schedule Dennis Koellermeier Committee Membership is comprised of staff and elected officials to govern water partnership between the cities. 2011 Council Appointment Matrix — Page 2 1/7/11 Committee Name ReprePrimary Time sentatives Alternate Rep Meeting Frequency Expectation Staff Liaison Washington County Coordinating Councilor 2 " Monday @ noon Mayor Dirksen 1 -2 hours per month Mike McCarthy? Committee Buehner Beaverton City Hall WCCC reviews and comments on major land use and transportation issues and provides a forum for discussion which results in recommendations for a coordinated approach between jurisdictions. The Committee has specific authority on the Major Streets Transportation Improvement Program (MSTIP) and the Countywide Traffic Impact Fee (TIE) program. Representatives to JPAC and MPAC from County and cities in the Co. will be on the policy body. 3' Wednesday of month PLUS: Optional Westside Economic Alliance Mayor Dirksen Councilor Wilson 7:30 -9 a.m. @St. Vincent's Thursday Forum Ron Bunch Hospital Board Room breakfast tv/speakers Create an environment conducive to business growth, working to influence decisions on policies and regulations impacting the economic vitality of the area. Councilor Willamette River Water Coalition Henderson Councilor Wilson Monthly Dennis Koellermeier Mission of the coalition is to protect the Willamette River and to protect Tigard's water rights. Ti and Board & Committee Liaison Assi ments: ... Mirmigninow, St aff Alintw e.resentativ E pectation City Center Advisory Councilor 2 " Wednesday /month@ Commission Henderson 6:30 pm Sean Farrelly This committee's role is defined in the City Charter and is to assist the Urban Renewal Commission in developing and carrying out an Urban Renewal Plan. High Capacity Transit Land meet during regularly Use Plan CitkensAdvisog Councilor Wilson scheduled Transportation Judith Gray Committee Advisory Committee Mtgs Metro has identified the "SW Corridor" (PDX - Sherwood via Tigard) as the next priority expansion line for the regional HCT system. The city is gearing up for an extensive planning process beginning with a state - funded land use plan to identify potential station area locations and development traits to warrant HCT investment and achieve the city's aspirations. The Transportation Advisory Committee serves as the Citz. Advisory Comm. for the land use plan. Councilor second Thursday of each Library Board Henderson month at 7:00 PM Margaret Barnes Advisory to the Council regarding library policies, budget, facilities and other needs of the community to provide quality library service, per TMC 2.36.030. 2011 Council Appointment Matrix — Page 3 1/7/11 Primart p Meeting Frequency Time Committee Name Alternate Re . Staff Liaison .,..., Neighborhood Involvement 3` Wednesday /every other Mayor Dirksen 6 hours a year Joanne Bengtson Committee (formerly CCI) mo. @ 7pm Charged with oversight for the Neighborhood Network program, encourages two -way communication between city and residents and encourages residents to be more involved. (The committee changed its name to reflect new mission — previous incarnation was Committee for Citizen Involvement.) Park & Recreation Advisory Councilor 2nd Monday /month 7 pm Board Woodard in the Water Building Steve Martin To advise the Council on park and recreation policies, facilities, programs and budgets. Planning Commission Ioodarod I 1st & 3rd @M7Pmy /month I I Susan Hartnett Assists the City Council to develop, maintain, update and implement the Comprehensive Plan, to formulate the Capital Improvements Program, and to review and take action on development projects and development code provisions delegated to the Commission. Transportation Advisory Councilor Buehner I Councilor Wilson 1' Wednesday, 6:30 p.m. , 1.5 hr. meetings Judith Gray Committee library 2 Floor Conf Rm Advisory to council & staff regarding planning and development of a comprehensive transportation network, including development of plans and corresponding financing programs; development of funding mechanisms and sources to implement transportation projects and ensure adequate maintenance of the existing transportation infrastructure; public involvement and education in transportation matters and ways to improve traffic safety and accessibility in all transportation modes. Tra'e Board I Councilor I 1 1�` Wednesday of month @ I Todd Prager Henderson I 6:30 p.m The mission of the Tree Board is to develop and administer a comprehensive program for the management, maintenance, removal, replacement & protection of trees on public property. Youth Adviso g Mayor Dirksen Council Ma 1" & 3'd WCity ednH esdays @ Sheryl Huiras I I all I Students in grades 5 -12 represent their peers as resources to the community to advise the best ways to build developmental assets for each youth in Tigard. The Youth Advisory Council also facilitates the development and implementation of programs and activities that are important to youth. I:\ADM\City Council\ GOALS\2011 APPTMATRIX WITH DESCRIPTION 1- 7- 11.doc 2011 Council Appointment Matrix — Page 4 1/7/11 Attachment 5 2012 Council Goal Suggestions from Boards & Committees Board/ Committee/ Input from membership Commission Budget The following components need to considered in a statement about a long term financial Committee plan: 1. Council must be concerned about the quality of life in our community. Quality of life issues must be addressed in a hierarchy of importance: first is safety, second is maintaining infrastructure, third is planning and zoning for growth, forth is maintaining and developing new public improvements (water, parks & libraries) related to quality and cost of life I probably left something out. 2. Council must consider the economic climate and develop and maintain funding sources that are consistent with local community capabilities and competitive with surrounding jurisdictions 3. Council must continue to maintain an open and public budget process that encourages public input 4. Council should always balance the budget with realistic funding source cash flows and avoid using debt to fund short term budget funding short falls. This will require Finance to continue to update potential funding short falls and build into the budget a reserve that is adequate to bridge those gaps. 5. Council should review the entire budget each year to ensure that the funding resources are being used as effectively as possible to the benefit of the citizens of Tigard. The strategic goal for Council should be to ensure that Tigard is viewed as a desirable place to live and locate businesses because we have achieved and are committed to maintaining a fair and balanced budget in a community that provides the services and amenities that provide for a high quality life within our community. City Center 1. Secure property for downtown plaza. Advisory 2. Mitigate the impacts of the Main Street Green Street construction project on Commission Downtown business community. 3. Continue the implementation of consultants' recommendations for fostering an organization to promote downtown. 4. Develop and implement economic incentives for business retention, improvement and development within the Urban Renewal District. 5. Continue to pursue Ash Avenue railroad crossing Neighborhood Involvement No suggestions this year. Comm. 1. Support the city's facilities plan that reinforces access to the library, particularly Library Board campus parking. 2 Maintain the current staffing and hours of operation of the library. Park & Rec. 1. Include a community & recreation activities program for the 12 -13 budget. Advisory Board 2. The city has someone (or multiple persons) facilitate recreational activities in the city. T ransportation Advisory The TTAC did not have any suggestions this year. Committee Board /Committee Commission Input from membership Planning A major component of the City Council goals should focus on economic development as Commission a key way to mitigate the lingering effects of the economic downturn. The commission has ranked the following suggested goals to prioritize economic development. 1. Focus on Economic Development a. Keep Downtown in the forefront i. Pursue achievable implementation strategies ii. Continue efforts to foster an organization to promote downtown iii. Complete the Downtown Circulation Plan b. Develop an Economic Development Strategy that builds on and refines the Economic Opportunities Analysis and the recommended action measures of Comprehensive Plan Goal 9 - Economy c. Develop the business clusters identified in the Economic Opportunities Analysis i. Reinforce existing clusters ii. Identify appropriate scale gaps in the neighboring area commercial zone clusters that Tigard can effectively serve 2. Focus on Tigard Triangle a. Continue to pursue a comprehensive planning effort for the Tigard Triangle b. Spotlight the Triangle in the Pacific Highway High Capacity Transit Land Use Plan development and implementation c. Develop and implement a equitable transportation infrastructure funding mechanism to leverage public funding sources with private sector development contributions 3. Focus on Transportation a. Complete the Pacific Highway High Capacity Transit Land Use Plan b. Continue robust participation in the regional SW Corridor Plan efforts i. Champion Tigard's high priority locations through strategic local implementation efforts ii. Support and cooperate with other cities engaged in the SW Corridor Plan c. Transform Pacific Hwy (99W) through: i. Economic development efforts ii. Traffic and access management projects iii. Pedestrian crosswalk and signal improvements 4. Continue to improve the Tigard Development Code a. Complete the Urban Forestry Code Revisions Project b. Pursue code amendments that support economic development, park development, HCT /SW Corridor implementation, and improve the ease of development by creating certainty and flexibility 5. Focus on planning for future neighborhoods a. Initiate the River Terrace Community Plan Tree Board 1. Adopt a new tree code. 2. Long term goal: Include Public Works tree related activities in future updates of the Urban Forestry Plan. (Explanation: The current plan does not reflect the coordination necessary between Community Development and Public Works. The tree related work done by the Public Works employees is part of what helps to maintain and improve our urban forest. Including these activities will also help with any future funding discussions by giving the whole picture. The next update of the Urban Forestry Plan should begin in 2015.) Exec Staff City Council Goals Exec StafDiscussion on November 8, 2011 FOLLOW -UP FROM 2011: Public Works • Implement sustainability efforts Community Development • Implement Comprehensive Plan • River Terrace Community Plan • Participate in SW Corridor Plan • HCT Land Use Plan (Implementation) o Tigard Triangle Master Plan • Regulatory improvement CDC (revisions) Downtown /Town Center • Implement downtown /redevelopment apportionment • Plaza site for downtown Finance /IT • Financial stability o Long range financial strategic plan Communication • Use tools appropriate to align key message(s) with target audience Legislative agenda • Set policy direction NEW 1. Align goal setting with fiscal year (how does that work with budget preparation ?) 2. Recreation goal (consider PRAB recommendation) 3. Implement campus parking 4. Implement facilities plan * 1" step: determine site for Public Works D s�c� �\-3.}.'- .� b‘ C \ ( O5 L c What does economic development mean to us? What does it look like? What is the City's role? Some examples for discussion: • Support a healthy business climate • Make it easy for builders /developers to build or bring their business into the city (streamlined permit process, good relationship with city, easy business licensing program, zoning that supports desired development) • Purchase property — City as a property owner and developer; assist with leases /subsidies. • Actively recruit tenants into vacant properties • Inventory existing land and property and market those to businesses • Targeted recruitment and retention of businesses in specific sectors (retail, commercial, office, industrial ?) or economic clusters • Build infrastructure: roads, connect utilities. Create the built environment for others to build on • Create jobs, or create conditions for the private sector to create more employment • Increase city revenues through economic activity (draw businesses to locate that will enhance the tax base) • Provide funding for amenity improvements /support for revitalizing properties (facade improvements, safety /security programs) What specific activities (no more than 5) should Tigard undertake in the next year that would make tangible progress in 1) revitalization of Downtown and 2) economic vitality city -wide? SUPPLEMENTAL PACKET FOR �a,lQIr�l�ll (DATE OF MEETING) Transcription of chart paper notes from the December 6, 2011, City Council goal - setting meeting: Goal Topics: Vision for the city SUPPLEMENTAL PACKET FOR /).(7 )o if Recreation — city's role (DATE OF MEETING) Citywide economic development strategy Downtown (revitalization) Tigard Triangle TPR Station /HCT Planning Density Joint Workshops Town Center (connection with downtown) Transportation (big picture) Annexation philosophy, strategy Financial stability /sustainability Downtown • Get desired tenants in available spaces downtown in the next three months • Concentrate resources on greatest opportunity Annexation (long -term) -- thoughtful planning • Re- evaluate our annexation policy /strategy and develop a rational approach to annexation long -term o Islands (simple vote) 2013 o Barrows Road o Outreach and "package to communicate with residents Implement Comp Plan • Tree code (done ?) (note: when is periodic review ?) • Follow - through goal Action item o Water oversight goal • Communication is o Tigard Triangle Development Plan everyone's goal o SW Corridor Study • Walnut Street o Code revisions o Tree Code o Park land • Traffic safety — aligned with police; resources vs. tickets. • Sustainability /Financial Stability Opportunity — Communication Transcribed notes from chart paper used at the December 6, 2011, City Council goal- setting meeting. Page 1 • Recreation — white paper Coordinate with school district Initiate program — Partner with school district to budget Create a pilot program (loaves and fishes) inventory 5 -year goals: Renewal of intergovernmental water agreement County: MSTIP 3d — Walnut Project (note) Don't lose this, look for $ sources to build it Transcribed notes from chart paper used at the December 6, 2011, City Council goal- setting meeting. Page 2 1/11/2012 SU PACKET FOR _ l 7 . l v _ _n ! / (DATE OF MEETING) -,_ ,_. , lir Recreation for the 21St Century City ofTigard Recreation for the 21" Century The City of Tigard, in cooperation with the community and other partners, has done a fantastic job of laying the foundation for the city's parks and trails. Tigard's Parks and Recreation Advisory Board (PRAB) feels it is now time to give Tigard a recreational voice that can take a rre :rnrrd to word cure Council passive recreational program to an active recreational program that is December 6, 2011 competitive with other neighboring parks and recreation city programs. Tigard Parks and Recreation Assets A City Recreation Program Budget and Services The PRAB is requesting that the City Council consider a city / Existing and growing parks inventory. - • . recreation program and budget during the decision - making process ■ New parkland acquisition through the • of its 2012 -13 goal setting: parks and recreation bond. ► Good trails for muitimodal use. ► The PRAB seeks support for the inclusion of a ► Downtown social event activation and community recreation /activities program in the other development opportunities. 2012 -13 budget. / Public library. 1 The PRAB seeks council support to approve a / Senior citizen center activities. 1.\ Tigard Recreation Department implementation, / Pavilion and sports field rentals, etc. / Favorable joint Tigard School District - sco e. ensurete with public voice and program resource use opportunities. - p a 1 1/11/2012 i What is Recreational City Activation? Expectations for Recreational Services City activation is a unique combination of public land use through Tigard residents have expectations for city social gathering activities that incorporates enjoyable recreational recreational services and programs that can opportunities and provides citizens with destination places where `� only be met through a dedicated budget. This they can play and spend their leisure time. budget would: These are unique and active places for people to: ► Incorporate the public's desire for the program through a voice that will grow 1 Socialize and relax. a Tigard- centric recreation program. ► Be spectators and /or participators. ► Offer sustaining support for the / Enjoy a mix of the arts, recreational activities and spend development and growth of this discretionary income. endeavor. INEME 1111111101 Building a Program City of Medford Parks & Recreation Before a city recreation program comes ► Community park. to full fruition, it must involve the ► In -kind contributions. people's voice during each phase of ► Expanding markets. development. / Day camp revenues a Residents will support a city recreation increased 40 percent. program if a majority of them believe that the program meets their leisure playtime Sponsorshlp5 pay cost needs for individuals and families. of operations. ► Every $1 spent equates to a $2.47 return. 7 . 77 medford.or us /sectionindex.aso?sectionid 6 2 1/11/2012 r How Will a City Recreation Voice Help Meet City Recreational Activity Comes in Citizens'Quality-of -life Expectations? Many Forms 'tl +ti t "First we t Mast Define City Recreation" ■ Retail activity in malls, downtown, and other outdoor "window shopping" venues. 1 Farmers markets. iL. A city recreation program should include: / Youth outdoor camps. ► The ability to plan, organize, direct and / Community gardens. O ,r' evaluate whether ofthegramsatisfiesthe / C omm armers ty rkets. stadiums, amphitheaters, arts recreational needs of the community. centers. Ti ► A commitment to establish and maintain 1 1 Water sports ckets tou an d activities. effective relationships with community / Active participant/passive spectator sports. groups and leaders. / Social gathering activities. ► Major community and state events (Special 1 Coordination of activities with other Olympics). divisions, agencies and the general public. a to 11.1111=1M111111.1 ■111•11■11 City Recreational Activity Comes in City Recreational Activity Comes in Many Forms Many Forms • Youth sports, adult Intramural sporting events and /� , I Active destination places tournaments. s ► Grand fire( les Premier so. Recreation are t - through public /private Community come a m m replicated ead Tigard. •� partnerships. . , `ate " ■ Adventure rappel tree 1 Hobby-oriented events. . parks (imagine and dream / Family lets u e activities In the parks or on the �.c�... V ■ >� what's possible). trails. °'� -,- a / Flora /park relaxation, play and leisure -time activities. . . . - +. * i ' ► After all we are Tree City / Walking, biking, jogging and other fitness activities. ' II 1 Organized recreational community- programmed , \� . USA. activities. It tt 3 1/11/2012 Historical Review of PRAB and Public Historical Review of PRAB and Public Interest in Recreation Interest in Recreation 1999: The City of Tigard joined with Tualatin and Sherwood to attempt to / 2006: The PRAB and Mayor Dirksen net to discuss the feasibility of initiating form the Atfaliti Recreation District, similar to Tualatin Hills Park & Recreation a recreation program. District THPRD . 1 The city proposed an Initial recreation program for the 2007-08 fiscal 2002 -03: Start-up recreation programs were explored by staff and the PRAB. year. Cost to the general fund was estimated at $85K. Total cost 2004: A phone survey was done: requirements were estimated at $190K. (The difference would come 60 percent of Tigard citizens polled supported recreation programs. from fees and charges). I 57 percent supported / Tigard conducted another survey with results similar to those in 2004. p pported creation of a recreation division. P 48 percent were willing to pay $0.22 per $1,000 for the creation of a / A Jgl recreation program budget was developed. At that time the recreation program. budget was approximately $850K. P 52 percent supported a $6.75M bond to pay for a recreation center. / The $8500 budget was proposed for the 2007-08 fiscal year. The 1 2005: The PRAB conducted a campaign to promote recreation programs and recreation program budget was cut during the budget committee land acquisition. meetings. ra Historical Review of PRAB and Public The Public's Expectations for Recreational Interest in Recreation Services Will not be met Without a 1 2008-09: The PRAB asked staff to collect information on recreation programs Sustaining Recreation Budget in Tigard. Tigard history proves that the public is both interested in and sees P 2009: The PRAB decided to concentrate on land acquisition through a possible bond measure. value in recreation, but we've yet to commit the resources that would give voice to a city recreation program. PRESENT: / Without a " significant" city recreation budget, there is no k 2011: The 2011 Tigard Community Attitudes Survey shows "most residents mechanism to influence, sell, promote or market the quality- / (79 percent) want the city to have a role in recreation." of -life services Tigard citizens have indicated they desire. • P When the recreation budget piece is missing, the budget process ,sso: equipped to fully consider two very important components of why people would want to live and work in Tigard: opportunities to play and spend leisure time. P Playing and spending leisure time equates to activation within our city boundaries. rs ss 4 1/11/2012 A City Recreation Program is Needed To: Recreation Programs Activate Interest and Participation in Customers, ■ Provide quality-of-life services and programs Partners and Stakeholders that are appealing to families and local _ businesses. o- 1 Encourage physical activity as a means of I Adty recreation program will centralize and en overa health. levera p oli cy, went coordination pa rtnershi p s and budget resources for all demographics. This y 1 Cohesively organize recreational events, will provide a greater return for all taxpaying -__ intramural sports, performing arts, and other residents and small business. special events that bring people together in a A dty recreation program could attract , r large numbers. This is good for Tigard's social, sponsorships to help fund more programming. 117 7i political and economic well being. s Branding our community as an active and / Cohesive organization also equates to other exciting place to play and spend leisure time 1, rga q should be one of our city's priority visions. needed family services and job creation. ` 1) L The Importance of Public Involvement Wicked Cool Places for Play and Leisure Time When the public is involved We all value weekends and free time as t' a throughout the decision- respite from our hard work. We want active, - `r S ,- making process, play and fun and exciting places to play and spend � .$ a leisure activities can attract leisure time with our friends and families. ` y , special interest groups, A sponsors, and voter support I. If competing cities plan and develop "wicked F : ' cool" recreational activities, facilities, f r A Nivl "�� ' for even more recreational NI -" 1 , .. programs and services —and Tigard does A facilities and programs. not —the dollars available for leisure time will f Down the road, this might be spent outside of our city. Revenue kept include a mixed - use inside Tigard will benefit our economic base t'' ' recreation facility. and generate developer interest to build in le Tigard. It is also a job-creator. 19 20 5 1/11/2012 City Recreational Programming can Help The Relationship Between Recreational Meet the Needs of Disadvantaged Children Development and Economic Development Mobile services can be made available to make a difference In • child's life. Why should the recreational disciplines be a part of all community / Portable recreation vans can make summer planning, development and transportation decisions? First let's youth programs more accessible. further explore and define economic development. 1 Services can be provided to families that can't afford summer camps. M 1 The definition of economic development should include those activities that 1 Youth programs can be taken to children . b' a cause a net gain of money Row, called an "economic base," into the within our neighborhood parks. community. Mobile services create another opportunity 1 Establishing an economic base should be the goal of any municipal or national to truly activate the Neighborhood Network economic development program, or the economic development division of a communication message: getting families in chamber of commerce. neighborhoods activated through mobile recreation. a, n The Relationship Between Recreational Economic Revitalization and the Right Development and Economic Development Recreational Mix: Social Activities for Participants and Spectators Even a neighborhood can generate "community exports." These are events that people outside of your community will have an interest to Urban renewal consultant Michelle Reeves recently spoke about economic participate in and become part of the activated social commerce. revitalization through business /park/plaza activation in our downtown area. In addition to the importance of property facade improvements and other 1 People will travel to a community if it builds an interesting and sustainable recreation renovation, she stated that creating the right mix of businesses, goods and program that includes events and strokes the residents need and want. services in downtown can act as an economic catalyst. ■ Instead of recycling the same money over and over again, cities, towns and Dr. Martin (Ph.D. in community development) spoke to the Tigard Planning neighborhoods also need new money generated through branded destination events. Commission about basically the same concept which requires social, 1 New job opportunities are sure to follow when a community builds social-economic economic and political disciplines for city activation success. partnerships that can also catalyze smart land use development simply by listening to what people need and want In a recreational platform. a Active, soclallred gatherings and roams are fundamentally recreational in nature. 1 Smart planning through social activation and public Input creates a catalyst for a The reliability of social events will catalyze, activate and brand en area, socially and services and economic development opportunities that would not occur otherwise. economically, as a destination place. za za 6 1/11/2012 Recreational Events for Youth Recreation Programs can Recover Will Attract Spectators 100+ Percent of Costs Depending on the activities provided, recreation programs can -,� ► Youth programs with a well- recover up to 100 percent (or more) of their operational costs. This designed platform attract includes programs providing adult instructional classes, summer families and other spectators camps for kids, skate park lessons, etc. that will spend their time at the Additionally, some cities contract with instructors and charge 20 h S event(s). percent of the class fee to provide facility space for an instructor's ► Youth events bring a community recurring classes. (Carl Switzer, Tualatin Parks and Recreation District.) together and contribute to the l' lake Oswego recovers more than 100 percent of its costs. betterment of our community r Tualatin recovers 40 to 60 percent of its costs. through family involvement. k A less than 100 percent recovery rate still provides tangible and intangible economic and social value to small business owners, the community, and 35 contributes to overall quality-of -life and city sustainability. 26 Cost Recovery Expectations and Examples What Benefits and Values Would a Future City of (40 to 100+ Percent) Tigard Recreational Program Provide to Residents, Small Business and the Community at Large? ► Fitness facility. ► Facility rentals: fields, moms, pavilions. ? ► Sponsorships: Special Olympics. ir tl +tx' '"' "'�� • ► Trail walk- a- thon's and run- a- thon's. Mr I L / Trail green vehicle- a- thon's. .. / Pet programs: Grand Prairie, Texas, k How would a "wicked cool" retail development, with built-in recreation holiday pet photos. - opportunities, help to competitively sustain our 21•' century quality-of -life values? ► Sponsor an official Outdoor Nation Youth 0 Should the concept for a city mixed -use recreational facility, that includes small - Summit, and find out which outdoor box retailer development (private /public partnership), with access to/from a high programs will spark youth interest in the "great outdoors." capacity transit (HcT) rail /station, become a land use discussion? 0 How would any city recreational programs be brought into the public decision - making process without a recreational department voice? 27 2s 7 1/11/2012 1 How will the City of Tigard's 1 Tigard is no longer a 1970's ? I ? ? quality-of-living model compete population of 6,499 with 2,560 with other cities if a recreational households. In 2010, we're now component is not integrated into a population of 48,035 with our land use development �, 20,068 households. concepts (i.e., community, retail 11 Our population will soon be over li If ? ? • transportation, parks, planning, a 50,000 and it greatly values play _/(�) HCT, etc.)? L �� and leisure -time activities. 1 The glue that binds people to an " M — _ 1 Question? area for long periods of time f. _ Are smaller cities around Tigard, 11 _ revolves around play and leisure- _ s that have recreation programs, time activities that appeal to a benefitting from our leisure and large spectator /participant es play -time dollars? And if so, what demographic. ��^ is that value? Should we be 1 Are developers attracted to highly concerned? activated and interesting places? 29 30 1111.1111111 111.11.11.11 F. a Asa city with a growing population, we 1 Will t more and of our residents' dollars be spent have a great need for leisure and playtime outside of Tigard's boundaries if Tigard activities activities throughout the city. residents and businesses don't see an ■ The you np.a mua�aiumea. activated, 21st century- valued living model Sun, and VMa/pubik h�.t, Pow. da. ,y ` tha integrates recreation within our land use planning and development? r I We must eventually ars n I c mpew century 1 Will we unknowingly fan to provide neighboring w•ar•i competition playtime nh 0 ,� g P na {hbonn{ cities for playtime anti leisure • S �.r , lifestyle Value that is attractive to a new _ . - s ervices that also attract developers, generation that is no longer seeking home +<�eeerss business owners and residents. . A generation that Is mom ;i r ^ W ■ If we don't lead play and leisure-time :• Z" n - dependent on multimodal transportation, . . • g recreational activity, Tigard will continue w 4 1 ' high density housing, HCT and that wants b•ethorough-fare for those travImg to f ` �- • well - developed recreational destinations may • ,- ---.— .-^" other competing wicked cool destination ' " . ,.,. and activated paces to goT places whose dollars will sustain other • a / ' x . .- ► Will the City of Tigard compete with cities neighboring cities for recreation programs? o gi _ That is the question and our challenge to �a understand this economic connection. 31 32 8 1/11/2012 The PRAB Feels it is Time to Take Tigard's Parks Program to the Next Level 1 Tigard's growing population makes this a great time to take our parks and trails programs to the next level by indudinga more inclusive recreational component. This will allow us to stay competitive with neighboring cities and sustain our programs and services into the 21" century. We now live in challenging economic times and in a nation of cities that compete for consumer resources. Cities with the best land use and planning implementation mix, that offera recreational activation component will become "the" customer destination places; places in which people want to live, work, play and spend their leisure time. We would be wise to compete with our neighboring cities. When you win the hearts and minds of the public through recreational and leisure activity, residents and small business owners also win. 33 9 1/11/2012 Recreation for the 21 Century City ofFigard Recreation for the 21 1 $t The City of Tigard, in cooperation with the community and other Century partners, has done a fantastic job of laying the foundation for the city's parks and trails. Tigard's Parks and Recreation Advisory Board (PRAB) feels it is now time to give Tigard a recreational voice that can take a Presented to Tigard My Council passive recreational program to an active recreational program that is December 6, 2011 competitive with other neighboring parks and recreation city programs. Tigard Parks and Recreation Assets A City Recreation Program Budget and Services The PRAB Is requesting that the City Council consider a city / Existing and growing parks inventory recreation program and budget during the decision - making process 1 New parkland acquisition through the of its 2012 -13 goal setting: parks and recreation bond. ► Good trails for multimodal use. ► The PRAB seeks support for the inclusion of a Downtown social event activation and community recreation /activities program in the other development opportunities. 2012-1.3 budget. ► Public library. / Senior citizen center activities. ► The PRAB seeks council support to approve a ► Pavilion and sports field rentals, etc. Tigard Recreation Department implementation, commensurate with public voice and program Favorable joint Tigard School District sco recreational resource use opportunities. 3 a 1 1/11/2012 What is Recreational City Activation? Expectations for Recreational Services City activation is a unique combination of public land use through all Tigard residents have expectations for city social gathering activities that incorporates enjoyable recreational recreational services and programs that can opportunities and provides citizens with destination places where I S4.. , # only be met through a dedicated budget. This they can play and spend their leisure time. budget would: y These are unique and active places for people to: / Incorporate the public's desire for the program through a voice that will grow ► Socialize and relax. a Tigard - centric recreation program. / Be spectators and /or participators. ► Offer sustaining support for the ► Enjoy a mix of the arts, recreational activities and spend development and growth of this discretionary income. endeavor. 5 6 Building a Program City of Medford Parks & Recreation Before a city recreation program comes ` ► Community park. to full fruition, it must involve the ► In -kind contributions. people's voice during each phase of i� v ► Expanding markets. development. ..,. 1 Day camp revenues 1 Residents will support a city recreation increased 40 percent. program if a majority of them believe that the program meets their leisure playtime ► Sponsorships pay cost needs for individuals and families. &II of operations. ► Every $1 spent equates to a $2.47 return. htt.: www. ci.medford.or.ui`: _ . _ ss rt : 7 6 2 1/11/2012 How Will a City Recreation Voice Help Meet City Recreational Activity Comes in Citizens'Quality-of -life Expectations? Many Forms "First we Must Define City Recreation" ■ Retail activity in malls, downtown, and other outdoor "window shopping" venues. I t – A city recreation program should include: ► Formers market t , • tY Pro6 1 Youth outdoor amps. a y 4s i • t The ability to plan, organize, direct and 1 Community gardens. /r evaluate whether the program satisfies the 1 Community parks, stadiums, amphitheaters, arts centers. .i recreational needs of the community. • 1 Tickets and tours. ► A commitment to establish and maintain ■ Water sports and activities. mo il effective relationships with community ► Active participant /passive spectator sports. groups and leaders. ► Social gathering activities. ► Major community and state events (Special 1 Coordination of activities with other Olympics). divisions, agencies and the general public. e W City Recreational Activity Comes in City Recreational Activity Comes in Many Forms Many Forms 1 Youth s ports, adult intramural sporting events and ''' , ': / Active destination places tourna en mts. t 1 through public /private / Grand Prairie's t Recreation \` partnerships. Community Comer er Club could b e replicated in Tlprd. �• - J „.� '.4 – ■ Adventure rappel tree 1 Hobby ev ms 1 •, parks (imagine and dream ► Family leisure -time activities In the parks or on the . what's possible). trails. —gg _ s ■ Plan /park relaxation, play and leisure time activities. " e , 1 q' 4 '' 4 • ', ► After all, we are Tree City 1 Walking, biking, jogging and other fitness activities. v ` 1 Organlaed recreational community- programmed \ i USA. activities. .,.„. I 3 1/11/2012 I � Historical Review of PRAB and Public Historical Review of PRAB and Public Interest in Recreation Interest in Recreation • 1999: The City of Tigard joined with Tualatin and Sherwood to attempt to ► 2006: The PRAB and Mayor Dirksen met to discuss the feasibility of initiating form the Atfaliti Recreation District, similar to Tualatin Hills Park & Recreation a recreation program. District (THPRD). / The city proposed an jBgyl recreation program for the 2007-08 fiscal ► 2002 -03: Start-up recreation programs were explored by staff and the PRAB. year. Cost to the general fund was estimated at $850. Total cost 1 2004: A phone survey was done: requirements were estimated at $190K. (The difference would come P 60 percent of Tigard citizens polled supported recreation programs. from fees and charges). ► 57 percent supported creation of a recreation division. 1 Tigard conducted another survey with results similar to those in 2004, ► 48 percent were willing to pay $0.22 per $1,000 for the creation of a 1 A Ng recreation program budget was developed. At that time the recreation program. budget was approximately $850K. / 52 percent supported a $6.75M bond to pay for a recreation center. ► The $8500 budget was proposed for the 2007-08 fiscal year. The P 2005: The PRAB conducted a campaign to promote recreation programs and recreation program budget was cut during the budget committee meet ngs. land acquisition. rz to 1.11.1111.1MIMMEN 11.111111111M1 Historical Review of PRAB and Public The Public's Expectations for Recreational Interest in Recreation Services Will not be met Without a 0 2008-09: The PRAB asked staff to collect information on recreation programs Sustaining Recreation Budget in Tigard. Tigard history proves that the public is both interested in and sees P 2009: The PRAB decided to concentrate on land acquisition through a value in recreation, but we've yet to commit the resources that would possible bond measure. give voice to a city recreation program. PRESENT: 1 Without a " significant" city recreation budget, there is no ► 2011: The 2011 Tigard Community Attitudes Survey shows "most residents mechanism to influence, sell, promote or market the quality - (79 percent) want the city to have a role in recreation." of -life services Tigard citizens have indicated they desire. P When the recreation budget piece Is missing, the budget process ism equipped to fully consider two very important components of why people would want to live and work in Tigard: opportunities to play and spend leisure time. P Playing and spending leisure time equates to activation within our city boundaries. is ss 4 1/11/2012 A City Recreation Program is Needed To: Recreation Programs Activate Interest and Participation in Customers, ■ Provide quality -of -life services and programs Partners and Stakeholders that are appealing to families and local businesses. 1 Encourage physical activity as a means of r A dry recreation program will centralize and r it enhancing overall health. leverage policy, event coordination, partnerships and budget resources for all demographics Thi 1 Cohesively organize recreational events, will provide a greater return for all taxpaying fill intramural sports, performing arts, and other residents and small business. special events that bring people together in a A city recreation program could attract r large numbers. This is good for Tigard's social, sponsorships to help fund mom programming. ! , political and economic well being. 0 Branding our community as an active and !I' exciting place to play and spend leisure time ► Cohesive organization also equates to other should be one of our city's priority visions. family services and job creation. ` v to 1111.11111M 1111.111 The Importance of Public Involvement Wicked Cool Places for Play and Leisure Time When the public is involved We all value weekends and free time as throughout the decision- respite from our hard work. We want active, ),.,1,0t r -. making process, play and fun and exciting places to play and spend leisure activities can attract leisure time with our friends and families. . - I " special interest groups, J A • a � k If competing cities plan and develop "wicked s r ' sponsors, and voter support ! _. •# for even more recreational cool recreational activities, facilities, programs and services —and Tigard does 1 facilities and programs. not —the dollars available for leisure time will r -. Down the road, this might be spent outside of our city. Revenue kept include a mixed - use inside Tigard will benefit our economic base recreation facility. and generate developer interest to build in r Tigard. It is also a job •creator. 19 to 5 1/11/2012 City Recreational Programming can Help The Relationship Between Recreational Meet the Needs of Disadvantaged Children Development and Economic Development 1 Mobile services can be made available to make a difference In child's fife. Why should the recreational disciplines be a part of all community 1 Portable recreation vans can make summer planning, development and transportation decisions? First let's youth programs more accessible. further explore and define economic development. 1 Services can be provided to families that can't afford summer camps. bip,. 1 The definition of economic development should Include those activities that 1 Youth programs can be taken to children . ,4, - cause a net gain of money flow, called an "economic base," into the within our neighborhood parks. community. 1 Mobile services create another opportunity 1 Establishing an economic base should be the goal of any municipal or national to truly activate the Neighborhood Network economic development program, or the economic development division of a communication message: getting families in chamber of commerce. neighborhoods activated through mobile recreation. it zz The Relationship Between Recreational Economic Revitalization and the Right Development and Economic Development Recreational Mix: Social Activities for Participants and Spectators Even a neighborhood can generate "community exports." These are events that people outside of your community will have an interest to Urban renewal consultant Michelle Reeves recently spoke about economic participate in and become part of the activated social commerce. revitalization through business/park/plaza activation in our downtown area. In addition to the importance of property facade improvements and other 1 People will travel to a community if it builds an interesting and sustainable recreation renovation, she stated that creating the right mix of businesses, goods and program that includes events and services the residents need and want. services in downtown can act as an economic catalyst. 1 Instead of recycling the same money over and over again, cities, towns and Dr. Martin (Ph.D. in community development) spoke to the Tigard Planning neighborhoods also need new money generated through branded destination events. Commission about basically the same concept which requires social, 1 New job opportunities are sure to follow when a communitybuilds social- economic economic and political disciplines for city activation success. partnerships that can also catalyze smart land use development simply by listening to what people need and want In a recreational platform. 1 Active, sodallaed gatherings and everts are fundamentally recreational in nature. 1 Smart planning through social activation and public input creates a catalyst for 1 The reliability of social events will catalyze, activate and brand an area, socially and services and economic development opportunities that would not occur otherwise. economically, as a destination place. as as 6 1/11/2012 Recreational Events for Youth Recreation Programs can Recover Will Attract Spectators 100+ Percent of Costs Depending on the activities provided, recreation programs can 1 Youth programs with a well- recover up to 100 percent (or more) of their operational costs. This designed platform attract includes programs providing adult instructional classes, summer i t j ' families and other spectators camps for kids, skate park lessons, etc. that will spend their time at the Additionally, some cities contract with instructors and charge 20 event(s). percent of the class fee to provide facility space for an instructors II ► Youth events bring a community recurring classes. (Carl Switzer, Tualatin Parks and Recreation District.) together and contribute to the 1 Lake Oswego recovers more than 100 percent of its costs. betterment of our community 1 Tualatin recovers 40 to 60 percent of its costs. through family involvement. 1 A less than 100 percent recovery rate still provides tangible and intangible economic and social value to small business owners, the community, and 25 contributes to overall quality-of -life and city sustainability. is Cost Recovery Expectations and Examples What Benefits and Values Would a Future City of (40 to 100+ Percent) Tigard Recreational Program Provide to Residents, Small Business and the Community at Large? / Fitness facility. ► Facility rentals: fields, rooms, pavilions. 4 . - / Sponsorships: Special Olympics. �r V 1 •" ■ Trail walk- a- thon's and run- a- thon's. ,� / Trail green vehicles- thon's. " _ - ► Pet programs: Grand Prairie, Texas, 1 How would a "wicked cool" retail development, with built -in recreation holiday pet photos. opportunities, help to competitively sustain our 21° century quality-of -life values? '' ► Sponsor an official Outdoor Nation Youth concept for a city mixed -use recreational facility, that includes small- P Summit, and find out which outdoor J box retailer development (private /public partnership) , with access to /from a high programs will spark youth interest in the "great outdoors" capacity transit (HcT) rail /station, become a land use discussion? ■ How would any city recreational programs be brought into the public decision - making process without a recreational department voice? 27 211 7 1/11/2012 11111IMINISWI 11111.11111101 ■ How will the City of Tggard's 1 Tigard is no longer a 197O's quality -of- living model compete population of 6,499 with 2,560 ? ? i w ith other cities if a recreational component Is In 45, 0, we're now component rnot I is integrated Into a population of 48,035 with our land use development 2050.000 ,068 and households. values play concepts lie., community, retail 1 O ? ? ? ? 7 tnnsporhtransportation, on, parks, planning, population will soon be over and leisure-time it a atty trap port? e activftlrfs. 1 The glue that binds people to an ► Question? area for long periods of time „�--� ? ? ? revolves around play and leisure- re smaller cities around Tigard, r i i that have rcaeadon time activities theta al to ._ programs, an PPe ■ beneflding from our leisure and large spectator/participant f . play -time dollars? And if so, what demographic. is that value? Should we be 1 Are developers attracted to highly concerned? activated and interesting places? 21 30 IIIMIIIIIIIIIMIIIIIIIM 111.1.1111111.11M • a As • city with a growing population, we ► Will more of our residents' dollars be spent have • great need for boon and playtime outside of Tigand's boundaries HTigard activities tfireyheut the city residents and businesses don't see an � s tir mssnp.a co,. city aeaNn activated, 21st century - valued living model ' swwy.ae aeaitrpaban wmry wow. We that integrates recreation within our land use and planning and development? ■ w• mwevmu•IM hcetlw 21 century b Will we unknowingly fail to provides reality: we are lo competition with • — - - neighboring titles for playtime and leisure o lifestyle value Mat is attractive to a new ��^,�® services Mat also Mem= developers, _ - generation that is no longer seeking home - - - -- m braess owners and residents. - , _ ownership? A generation that is more al lI 1L �_ -F . I It we don't lead Om andlNwrw - time + dependent onmultimodal transportation, • ^ creational sawing TWard wW continue to aim ":4, ^ Si' T" high density housing, HCT and that wants -'•"• t re be aMomwh - hrefortMs.emNing to I - "4 Y Aie ' ! well - developed recreational destinations �.� - other oompetlrg wkked coolduvnatlon and activated places to go? places whew dollar: will swat° other t / 1 Will the Ci of Tigard compete with s, c ur es , neighboring cities for recreation programs? Y/ -' That is the question and our challenge to st understand this economic connection. 30 8 1/11/2012 The PRAB Feels it is Time to Take Tigard's Parks Program to the Next Level • Tigard's growing population makes this a great time to take our parks and trails programs to the next level by including a more inclusive recreational component. This will allow us to stay competitive with neighboring cities and sustain our programs and services into the 21st century. We now live in challenging economic times and in a nation of cities that compete for consumer resources. Cities with the best land use and planning implementation mix, that offer a recreational activation component will become "the" customer destination places; places in which people want to live, work, play and spend their leisure time. We would be wise to compete with our neighboring cities. When you win the hearts and minds of the public through recreational and leisure activity, residents and small business owners also win. 33 9