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City Council Packet - 03/10/2009 III ■ TIGARD City of Tigard TIGARD CITY COUNCIL BUSINESS MEETING March 10 2009 COUNCIL MEETING WILL BE TELEVISED 13125 SW Hall Blvd. • Tigard, Oregon 97223 • 503.639.4171 TTY Relay: 503.684.2772 • www.tigard- or.gov "Al City of Tigard � d 8S3 E T igard Business Meeting — Agenda TIGARD CITY COUNCIL LOCAL CONTRACT REVIEW BOARD (LCRB) MEETING DATE: March 10, 2009 MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign -up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign -in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503- 639 -4171, ext. 2410 (voice) or 503 684 - 2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503 - 639 - 4171, ext. 2410 (voice) or 503 - 684 - 2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA TIGARD CITY COUNCIL /LCRB AGENDA - March 10, 2009 .... City of Tigard I 13125 SW Hall Blvd., Tigard, OR 97223 I 503 - 639 -4171 I www.tigard- or.gov I Page 1 of 5 II ® City o f Ti gard I! Ti and Business Meeting — Agenda TIGARD CITY COUNCIL LOCAL CONTRACT REVIEW BOARD (LCRB) MEETING DATE /TIME: March 10, 2009/6:30 p.m. Study Session and 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM • STUDY SESSION > Review of Administrative Items > Additional Study Session Topics Scheduled after the Business Meeting • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss real property transaction negotiations under ORS 192.660(2) (e) and for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed, under ORS 192.660(2)(h). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council and Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non - Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) • Tigard High School Student Envoy Alexa Kanbergs • Citizen Communication - Sign Up Sheet • Follow -up to Previous Citizen Communication TIGARD CITY COUNCIL /LCRB AGENDA - March 10, 2009 City of Tigard I 13125 SW Hall Blvd., Tigard, OR 97223 I 503 - 639 -4171 I www.tigard- or.gov I Page 2 of 5 3. CONSENT AGENDA: (Tigard City Council and Local Contract Review Board) These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes for January 27, 2009 3.2 Receive and File: a. Council Calendar b. Tentative Agenda • Consent Agenda - Items Renvzed for Separate Discussirnz• Any item requested to le wnvzed frorn the Consent Agenda for separate discussion will be considered inmdiately after the Council /City Center Dezeloprrent Agency has zoted on those items which do not nerd discussion 4. QUASI - JUDICIAL PUBLIC HEARING — FIELDS COMPREHENSIVE PLAN AMENDMENT AND ZONING MAP AMENDMENT (CONTINUED FROM FEBRUARY 24, 2009) COMPREHENSIVE PLAN AMENDMENT (CPA) 2008 - 00008/ ZONE CHANGE (ZON) 2008 -00002 - FIELDS PLAN & MAP CHANGE - RE QUEST: The applicant is requesting amendments to the Comprehensive Plan and Zoning Maps to change the Comprehensive Plan Designation and Zoning Classification for one parcel (approximately 25 acres) from Light Industrial (I -L) to Medium High Density Residential (R -25). The parcel is located east of Hall Boulevard at the dead end of Wall Street. Surrounding properties are zoned I -L to the north and south, R-12 to the west, and I -P to the east across the railroad tracks. LOCATION: The site is vacant and has no address. It is located east of the Hall Boulevard and Wall Street intersection, east of Fanno Creek and west of the railroad tracks. Washington County Tax Assessor's Map 2S10100, Tax Lot 1200. ZONES: I -L: Light Industrial District. The I -L zoning district provides appropriate locations for general industrial uses including industrial service, manufacturing and production, research and development, warehousing and freight movement, and wholesale sales activities with few, if any, nuisance characteristics such as noise, glare, odor, and vibration. R -25: Medium High- Density Residential District. The R-25 zoning district is designed to accommodate existing housing of all types and new attached single - family and multi- family housing units at a minimum lot size of 1,480 square feet. A limited amount of neighborhood commercial uses is permitted outright and a wide range of civic and institutional uses are permitted conditionally. COMPREHENSIVE PLAN DESIGNATION: Light Industrial to Medium -High Density Residential. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380, 18.390; Comprehensive Plan Goals 1, 2, 6, 7, 9, & 10 of the updated Comprehensive Plan, and Policies 3 and 8 of the previous Comprehensive Plan; Metro Functional Plan, Titles 3, 4, 7, and 13, and Statewide Planning Goals 1, 2, 5, 6, 7, 9, 10, 11, and 12. TIGARD CITY COUNCIL /LCRB AGENDA - March 10, 2009 City of Tigard I 13125 SW Hall Blvd., Tigard, OR 97223 503 - 639 - 4171 www.tigard-or.gov I Page 3 of 5 a. Public Hearing - Continued from February 24, 2009 b. Hearing Procedure Statement - City Attorney c. Declarations or Challenges - Do any members of Council wish to report any ex parte contact or information gained outside the hearing, including any site visits? - Have all members familiarized themselves with the application? - Are there any challenges from the audience pertaining to the Council's jurisdiction to hear this matter or is there a challenge on the participation of any member of the Council? d. Staff Report: Community Development Department e. Public Testimony - Applicant - Proponents - Opponents - Rebuttal f. Staff Recommendation g. Close Public Hearing h. Council Discussion and Consideration Recess City Council Meeting Call Local Contract Review Board to Order 5. LOCAL CONTRACT' REVIEW BOARD PUBLIC HEARING - CONTRACI' AWARD TO MULTIPLE VENDORS FOR RE- VEGETATION SERVICES ON VARIOUS CITY PROJECTS a. Open Public Hearing b. Declarations or Challenges c. Staff Report: Finance and Information Technology staff d. Public Testimony e. Staff Recommendation f. Council Discussion g. Close Public Hearing h. Council Motion Adjourn Local Contract Review Board Reconvene City Council 6. GRANT EXEMPTION FROM PROPERTY TAXES UNDER TIGARD MUNICIPAL CODE SECIION 3.50 FOR THREE NON - PROFIT LOW INCOME HOUSING PROJECTS OWNED AND OPERATED BY COMMUNITY PARTNERS FOR AFFORDABLE HOUSING (CPAH) AND ONE HOUSING PROJECT' THAT IS OPERATED BY TUALATIN VALLEY HOUSING PARTNERS (TVHP) • Staff Report - Finance and Information Technology Department • Council Consideration - Resolution No. 09- TIGARD CITY COUNCIL /LCRB AGENDA - March 10, 2009 City of Tigard I 13125 SW Hall Blvd., Tigard, OR 97223 I 503-639-4171 I www.tigard - or.gov I Page 4 of 5 7. COUNCIL LIAISON REPORTS 8. NON-AGENDA ITEMS Recess Business Meeting Convene Study Session • STUDY SESSION ➢ Review of Proposed City Council Budget - Administration Department ➢ Review of 2009 -10 Community Event Funding Requests — Finance and Information Technology Department • EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. • ADJOURNMENT I: \ADM\ CATHY \CCA \2009 \090310P business .doc TIGARD CITY COUNCIL /LCRB AGENDA - March 10, 2009 City of Tigard I 13125 SW Hall Blvd., Tigard, OR 97223 I 503 - 639 -4171 www.tigard-or.gov Page 5 of 5 City o f Tigard li = s Study Session — Agenda TIGARD QTY COUNCIL & LOCAL CONTRACT REVIEW BOARD (LCRB) MEETING DATE /TIME: March 10, 2009/6:30 p.m. Study Session and 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM STUDY SESSION ➢ Review of Administrative Items > Additional Study Session Topics Scheduled after the Business Meeting • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss real property transaction negotiations under ORS 192.660(2) (e) and for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed, under ORS 192.660(2) (h). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. Administrative Items: • Fifth Tuesday Meeting at Tigard High School, March 31, 2009; time is still to be determined • Agenda for Joint TI'SD /Tigard /Tualatin Meeting on April 7,2009 includes: o Urbanization Issues including Urban/Rural Reserves and Services to Unincorporated Areas o Traffic Management on Shared Facilities (Scholls Ferry Road and Hall Blvd.) o Barrows Road Bridge o Library Services Funding (WCCLS) Formula • Mark Jockers from CWS has offered to set up a tour for Council and staff of the Wastewater Treatment plant and their impact on surrounding neighborhoods and properties. Is there Council interest? Council Calendar. March 10* Tuesday Council Business Meeting - 6:30 pm, Town Hall 17* Tuesday Council Workshop Meeting -- Cancelled 24* Tuesday Council Business Meeting - 6:30 pm, Town Hall 31 Tuesday - Fifth Tuesday Council Meeting - Tigard High School - during the school day, time to be determined - Joint Meeting with TTSD School Board and Tualatin City Council - 6:30 p.m. - TTSD Board Room, 6960 SW Sandburg, Tigard, Oregon TIGARD CIT Y COUNCIL STUDY SESSION AGEND A - FEBRUARY 10, 2009 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 I 503- 639 -4171 I www.tigard-or.gov i April 7 Tuesday Special Council Meeting - Joint Meeting with Beaverton City Council - 6:30 p.m., Town Hall 14" Tuesday Council Business Meeting - 6:30 pm, Town Hall 21" Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 27 Monday Budget Committee Meeting - 6:30 pm, Library Community Room 28* Tuesday Council Business Meeting - 6:30 pm, Town Hall Additional Study Session Items: ➢ Review of Proposed City Council Budget - Administration Department ➢ Review of 2009 -10 Community Event Funding Requests, Finance and Information Technology Department - Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body, which is dosed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (2) (a) - Employment of public officers, employees and agents, If the body has satisfied certain prerequisites. 192.660 (2) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660 (2) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660 (2) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660 (2) (e) - Real property transaction negotiations. 192.660 (2) (f) - Exempt public records - to consider records that are "exempt bylaw from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192 -660 (2) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660 (2) (h) - Legal counsel - for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (2) (i) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment- related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an opportunity for public comment. 192.660 (2) (j) - Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (2) (k) Relates to health professional regulatory board. 192.660 (2) (1)- Relates to State Landscape Architect Board. 192.660 (2) (m)- Relates to the review and approval of programs relating to security. I: \ADM \Cathy \CCA SS - Pink Sheet\ 2009 /090310.doc TIGARD CITY COUNCIL STUDY SESSION AGENDA — FEBRUARY 10, 2009 City of Tigard I 13125 SW Hall Blvd., Tigard, OR 97223 I 503 - 639 -4171 I www.tigard-or.gov Agenda Item # 5Iu C b Session Meeting Date March 10, 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue /Agenda Title Proposed Council Budget Review Prepared By: Liz Newton Dept Head Approval: City Mgr Approval: a ISSUE BEFORE THE COUNCIL Review of the proposed City Council budget for FY09 -10. STAFF RECOMMENDATION Review the proposed budget and provide direction to staff on any changes or adjustments. KEY FACTS AND INFORMATION SUMMARY . Each year staff prepares a proposed City Council budget based on the past year's budget, expenses, and identified Council priorities. This is Council's opportunity to review the proposed budget and make changes as agreed to by the Council. OTHER ALTERNATIVES CONSIDERED Modify the proposed budget. CITY COUNCIL GOALS N/A ATTACHMENT LIST Proposed Budget FISCAL NOTES Funds for Council budget will be included in the budget request considered by the Budget Committee in May 2009. l: \ADM \City Council \Council Agenda Item Summaries \AIS for Budget 090310.doc FY 2009 -10 Budget Department: POLICY AND LEGISLATION Division Name: MAYOR AND COUNCIL Division Number: 050 FY 2006 -07 FY 2007 -08 FY 2008 -09 FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2009 -10 FY 2009 -10 PY to Req Proj to Req Actual Actual Revised Projected Acct. # Account Description Requested Proposed Approved Adopted % Change % Change 0.00 0.00 0.00 0.00 Total FTE 0.00 0.00 0.00 0.00 #DIV /0! #DIV /0! $22,272 $22,500 $64,500 $0 5000 Salaries - Management $58,800 $0 $0 $0 161% #DIV/0! O 0 0 0 5002 Salaries - General 0 0 0 0 #DIVIO! #DIV /0! O 0 0 0 5003 Salaries - Police 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 5010 Salaries - Part Time 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 5015 Salaries - Temporary 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 5020 Overtime 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 5030 Incentive Pay 0 0 0 0 #DIV /0! #DIV /0! 0 0 0 0 5040 Longevity 0 0 0 0 #DIV /0! #DIV /0! $22,272 $22,500 $64,500 $0 Subtotal Wages $58,800 $0 $0 $0 161% #DIV /0! $0 $0 $0 $0 5045 Other Incentive $0 $0 $0 $0 #DIV /0! #DIV /0! 111 45 24 0 5050 Unemployment 59 0 0 0 31% #DIVIO! 74 100 41 0 5051 Worker's Comp 171 0 0 0 71% #DIV /0! 1,704 1,721 1,871 0 5052 FICA/Medicare 4,498 0 0 0 161% #DIV /0! 144 148 163 0 5053 Tri -Met Tax 395 0 0 0 167% #DIV /0! O 0 0 0 5054 VEBA 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 5055 Life Insurance 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 5056 Salary Continuation 0 0 0 0 #DIV /0! #DIV /0! 27,154 32,509 35,210 0 5057 Medical /Insurance 57,057 0 0 0 76% #DIV /0! 3,377 3,197 2,914 0 5058 Dental Insurance 0 0 0 0 -100% #DIV /0! O 0 0 0 5060 Retirement 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 5061 Deferred Comp Contributions 0 0 0 0 #DIV /0! #DIV /0! $32,564 $37,720 $40,223 $0 Subtotal Benefits $62,180 $0 $0 $0 65% #DIV /0! $54,836 $60,220 $104,723 $91,008 TOTAL PERSONAL SERVICES $120,980 $0 $0 $0 101% 33% $7,925 $3,950 $42,900 $26,638 6000 Professional /Contractual Services $41,500 $0 $0 $0 951% 56% O 0 12,000 25,979 6020 Legal Expenses 20,000 0 0 0 #DIV /0! -23% $7,925 $3,950 $54,900 $52,617 Subtotal - Professional/Contractual/Legal Servic $61,500 $0 $0 $0 1457% 17% $0 $0 $0 $0 6100 Repairs & Maintenance $0 $0 $0 $0 #DIV /0! #DIV /0! 0 0 0 0 6101 Repairs & Maintenance - Facilities 0 0 0 0 #DIV /0! #DIV /0! 0 0 0 0 6102 Repairs & Maintenance - Valves 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 6103 Repairs & Maintenance - Reservoir 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 6104 Repairs & Maintenance - Grounds 0 0 0 0 #DIV /0! #DIV /0! 0 0 0 0 6105 Repairs & Maintenance - Pump Station 0 0 0 0 #DIV /0! #DIV /0! 0 0 0 0 6106 Repairs & Maintenance - SCADA 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 6107 Repairs & Maintenance - Wells 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 6108 Repairs & Maintenance - Meters 0 0 0 0 #DIV /0! #DIV /0! 0 0 0 0 6109 Repairs & Maintenance - Service Lines 0 0 0 0 #DIV /0! #DIV /0! 0 0 0 0 6110 Repairs & Maintenance - Regulators 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 6111 Repairs & Maintenance - Fire Hydrant 0 0 0 0 #DIV /0! #DIV /0! 0 0 0 0 6112 Repairs & Maintenance - State Marine Board 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 6113 Repairs & Maintenance - Vehicles 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 6114 Repairs & Maintenance - Water Lines 0 0 0 0 #DIVIO! #DIV /0! $0 $0 $0 $0 Subtotal - Repairs & Maintenance $0 $0 _ $0 $0 #DIVIO! #DIV /O! I: \Citywide \Budget 10 \Budget \Division Level Expenditures \Policy and Legislation \FY10 Policy & Legislaton - MaViagent!dlaincil_100 3/4/2009 4:10 PM FY 2009 -10 Budget Department: POLICY AND LEGISLATION Division Name: MAYOR AND COUNCIL Division Number: 050 FY 2006 -07 FY 2007 -08 FY 2008 -09 FY 2008 -09 FY 2009-10 FY 2009 -10 FY 2009 -10 FY 2009 -10 PY to Req Proj to Req Actual Actual Revised Projected Acct. # Account Description Requested Proposed Approved Adopted % Change % Change $0 $0 $0 $0 6150 Small Tools & Equipment $0 $0 $0 $0 #DIV /0! #DIV /0! $5,982 $5,655 $1,200 $1,000 6200 Office Supplies & Expense $1,400 $0 $0 $0 -75% 40% $4,843 $2,754 $2,795 $700 6210 Special Department Expenses $3,000 $0 $0 $0 9% 329% $368 $1,903 $2,000 $0 6230 Advertising & Publicity $0 $0 $0 $0 -100% #DIV /0! $36,552 $51,180 $43,150 $41,039 6240 Dues & Subscriptions $44,040 $0 $0 $0 -14% 7% O 0 0 0 6245 Fees and Charges 0 0 0 0 #DIV /0! #DIV /0! $36,552 $51,180 $43,150 $41,039 Subtotal - Dues, Fees & Charges $44,040 $0 $0 $0 -14% 7% $12,546 $15,693 $23,613 $16,572 6250 Travel and Training $23,500 $0 $0 $0 50% 42% $0 $0 $0 $0 6260 Fuel $0 $0 $0 $0 #DIV /0! #DIV /0! $0 $0 $0 $0 6280 Rents and Leases $0 $0 $0 $0 #DIV /0! #DIV /0! $0 $0 $0 $0 6300 Utilities - Water /Sewer /Stormwater $0 $0 $0 $0 #DIV /0! #DIV /0! 0 0 0 0 6302 Utilities - Electricity 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 6304 Utilities - Natural Gas 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 6310 Utilities - Telecommunications 0 0 0 0 #DIVIO! #DIV /0! $0 $0 $0 $0 Subtotal - Utilities $0 $0 $0 $0 #DIV /0! #DIV /0! $0 $0 $0 $0 6350 Insurance $0 $0 $0 $0 #DIV /0! #DIV /0! 0 0 0 0 6351 Insurance - Auto 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 6352 Insurance - Liability 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 6353 Insurance - Flood 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 6354 Insurance - Property 0 0 0 0 #DIV /0! #DIV /0! $0 $0 $0 $0 Subtotal - Insurance $0 $0 $0 $0 #DIV /0! #DIV /0! $0 $0 $0 $0 6390 Bad Debt Expense $0 $0 $0 $0 #DIV /0! #DIV /0! $0 $0 $0 $0 6400 Computer Hardware and Software $0 $0 $0 $0 #DIV /0! #DIV /0! $0 $0 $0 $0 6450 Water Purchases $0 $0 $0 $0 #DIV /0! #DIV /0! $0 $0 $0 $0 6451 Water Sampling 0 0 0 0 #DIV /0! #DIV /0! $0 $0 $0 $0 Subtotal - Water Costs $0 $0 $0 $0 #DIV /0! #DIV /0! $0 $0 $0 $0 6460 Books & Circulation Materials $0 $0 $0 $0 #DIV /0! #DIV /0! $0 $0 $0 $0 6470 Election Expenses $0 $0 $0 $0 #DIV /0! #DIV /0! $0 $0 $0 $0 6480 Contributions to Community Organizations $0 $0 $0 $0 #DIV /0! #DIV /0! $0 $0 $0 $0 6500 Ammunition and Range Supplies $0 $0 $0 $0 #DIV /0! #DIV /0! $0 $0 $0 $0 6700 Property Damage $0 $0 $0 $0 #DIV /0! #DIV /0! I: \Citywide \Budget 10 \Budget \Division Level Expenditures \Policy and Legislation \FY10 Policy & Legislaton - Malitsgereld1C9uncil_100 3/4/2009 4:10 PM I FY 2009 -10 Budget Department: POLICY AND LEGISLATION Division Name: MAYOR AND COUNCIL Division Number: 050 FY 2006 -07 FY 2007 -08 FY 2008 -09 FY 2008 -09 FY 2009 -10 FY 2009-10 FY 2009 -10 FY 2009 -10 PY to Req Proj to Req Actual Actual Revised Projected Acct. # Account Description Requested Proposed Approved Adopted % Change % Change $68,216 $81,135 $127,658 $111,928 TOTAL MATERIALS & SERVICES $133,440 $0 $0 $0 64% 19% $0 $0 $0 $0 6800 Interdepartmental Charges $0 $0 $0 $0 #DIV /0! #DIV /0! 0 0 0 0 6801 City Management 0 0 0 0 #DIV /0! #DIV /0! 0 0 0 0 6802 Finance 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 6803 Information Technology 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 6804 Human Resources 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 6805 Risk Management 0 0 0 0 #DIV /0! #DIV /0! 0 0 0 0 6806 Office Services 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 6807 Property Management 0 0 0 0 #DIV/0! #DIV /0! O 0 0 0 6808 Fleet Management 0 0 0 0 #DIV /0! #DIV /0! 0 0 0 0 6809 Community Development Administration 0 0 0 0 #DIV /0! #DIV /0! 0 0 0 0 6810 Utility Billing 0 0 0 0 #DIV /0! #DIV /0! 0 0 0 0 6811 City Recorder /Records 0 0 0 0 #DIV /0! #DIV /0! 0 0 0 0 6812 Public Works Administration 0 0 0 0 #DIV /0! #DIV /0! $0 $0 $0 $0 TOTAL INTERDEPARTMENTAL COSTS $0 $0 $0 $0 #DIV /0! #DIV /0! $0 $0 $0 $0 6900 Principal Expense $0 $0 $0 $0 #DIV /0! #DIV /0! 0 0 0 0 6910 Interest Expense 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 6920 Bond Costs of Issuance 0 0 0 0 #DIV /0! #DIV /0! $0 $0 $0 $0 TOTAL BOND RELATED COSTS $0 $0 $0 $0 #DIVIO! #DIV /0! $0 $0 $0 $0 6950 Loans to CCDA $0 $0 $0 $0 #DIV /0! #DIV /0! $0 $0 $0 $0 8000 Capital Improvement Program $0 $0 $0 $0 #DIV /0! #DIV /0! $0 $0 $0 $0 8010 Capital Outlay - Buildings & Improvements $0 $0 $0 $0 #DIV /0! #DIV /0! 0 0 0 0 8020 Capital Outlay - Vehicles 0 0 0 0 #DIV /0! #DIV /0! O 0 0 0 8030 Capital Outlay - Equipment 0 0 0 0 #DIV /0! #DIV /0! 0 0 0 0 8040 Capital Outlay - Infrastructure 0 0 0 0 #DIV /0! #DIV /0! 0 0 0 0 8050 Capital Outlay - Technology 0 0 0 0 #DIV /0! #DIV /0! $0 $0 $0 $0 TOTAL CAPITAL OUTLAY $0 $0 $0 $0 #DIVIOI #DIV /0! $123,051 I $141,355 I $232,381 I $202,936 TOTAL OPERATING COSTS (LESS INTERDEPARTMENTAL $254,420 $0 $0 $0 80% 25% I: \Citywide \Budget 10 \Budget \Division Level Expenditures \Policy and Legislation \FY10 Policy&Legislaton - Magager51 t ncil_100 3/4/2009 4:10 PM FY 2009 -10 Budget Division Name: MAYOR AND COUNCIL Division Number: 050 Workload & Effectiveness Measures FY 2006 -07 FY 2007 -08 FY 2008 -09 FY 2008 -09 Current Service Level FY 2009 -10 FY 2009 -10 FY 2009 -10 FY 2009 -10 Actual Actual Revised Projected Detailed Description Requested Proposed Approved Adopted Workload Measures 45,501 46,400 46,715 46,715 Population served 47,315 48 44 46 47 Number of Council meetings plus joint meetings & 5th Tuesday 48 3 4 4 2.5 Average hours of council meetings 3.5 30 10 15 17 Number of ordinances adopted 24 85 75 75 67 Number of resolutions adopted 78 Number of Regional Committees Requiring elected officials 0 attendance 13 Effectiveness Measures N/A N/A 7.00 7.00 Average rating on citizen's highest service priorities. 7.5 85.00% 57.00% 65.00% 65.00% Citizens rating of city services as good /better on biennial survey 75% 70.00% N/A N/A N/A Citizens who feel Tigard will be better in the future 80% I: \Citywide \Budget 10 \Budget \Division Level Expenditures \Policy and Legislation \FY10 Policy &Ltatbof -Mayor and Council_100.xls 3/4/2009 4:14 PM FY 2009 -10 Budget Division Name: MAYOR AND COUNCIL Division Number: 050 FTE Listing FY 2006 -07 FY 2007 -08 FY 2008 -09 FY 2008 -09 Current Service Level FY 2009 -10 FY 2009 -10 FY 2009 -10 Actual Actual Revised Projected Position List by Classification Fund Requested Proposed Approved 0.00 0.00 0.00 0.00 City Councilors receive $350 per month Mayors Stipend (entered by finance) 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 I: \Citywide \Budget 10 \Budget \Division Level Expenditures \Policy and Legislation\FY10 Policy &Lr tatbof- klayor and Council_100.xls 3/4/2009 4:14 PM 1 FY 2009 -10 Budget Division Name: MAYOR AND COUNCIL Division Number: 050 Account Number: 6000 Acct. Description: Professional /Contractual Services FY 2006 -07 FY 2007 -08 FY 2008 -09 FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2009 -10 Actual Actual Revised Pro ected Detailed Description Fund Requested Proposed A. roved $7,925 $3,950 $42,900 $26,638 Facilitator(s) for Council team building $7,500 High Capacity Transit Transportation Consultant $30,000 Interpreter for hearing impaired at Council meetings (upon request) $400 TVCTV taping of Council Workshop meetings $3,600 $7,925 $3,950 $42,900 $26,638 Total $41,500 _ $0 $0 I: \Citywide \Budget 10 \Budget \Division Level Expenditures \Policy and Legislation \FY10 Policy &Lr iglatbof -Mayor and Council_100.xls 3/4/2009 4:15 PM FY 2009 -10 Budget Division Name: MAYOR AND COUNCIL Division Number: 050 Account Number: 6020 Acct. Description: Legal Expenses FY 2006 -07 FY 2007 -08 FY 2008 -09 FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2009 -10 Actual Actual Revised Pro ected Detailed Descri tion Fund Requested Proposed A roved $0 $0 $12,000 $25,979 City Attorney for legal issues $20,000 (increase b/c possible fee change and city admin budget reduced by $5K to add to this account) $0 $0 $12,000 $25,979 Total $20,000 $0 $0 I: \Citywide \Budget 10 \Budget \Division Level Expenditures \Policy and Legislation \FY10 Policy&L gtatbof -Mayor and Council_100.xls 3/4/2009 4:15 PM FY 2009 -10 Budget Division Name: MAYOR AND COUNCIL Division Number: 050 Account Number: 6200 Acct. Description: Office Supplies & Expense FY 2006 -07 FY 2007 -08 FY 2008 -09 FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2009 -10 Actual Actual Revised Pro ected Detailed Descri .tion Fund Requested Proposed A. •roved $5,982 $5,655 $1,200 $1,000 copy charges (office services will budget) office expenses (est. $100 /mo) $1,200 Council meeting supplies (cups, coffee filters, clorox wipes) $200 $5,982 $5,655 $1,200 $1,000 Total $1,400 $0 $0 I: \Citywide \Budget 10 \Budget \Division Level Expenditures \Policy and Legislation \FY10 Policy &L€giglistbof -Mayor and Council_100.xls 3/4/2009 4:15 PM FY 2009 -10 Budget Division Name: MAYOR AND COUNCIL Division Number: 050 Account Number: 6210 Acct. Description: Special Department Expenses FY 2006 -07 FY 2007 -08 FY 2008 -09 FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2009 -10 Actual Actual Revised Pro'ected Detailed Descri•tion Fund Requested Proposed A•proved $4,843 $2,754 $2,795 $700 Recognition,awards, florist (funerals, illness) from Council $400 City promotional items for visitors - $1,100 City logo pins - 2 color enamel $1,500 $4,843 $2,754 $2,795 $700 Total $3,000 $0 $0 I: \Citywide \Budget 10 \Budget \Division Level Expenditures \Policy and Legislation \FY10 Policy &L glatbof- Bilayor and Council_100.xls 3/4/2009 4:15 PM FY 2009 -10 Budget Division Name: MAYOR AND COUNCIL Division Number: 050 Account Number: 6230 Acct. Description: Advertising & Publicity FY 2006 -07 FY 2007 -08 FY 2008 -09 FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2009 -10 Actual Actual Revised Pro ected Detailed Descri.tion Fund Re•uested Pro .osed A.. roved $368 $1,903 $2,000 $0 legal notices moved to department budgets $0 $368 $1,903 $2,000 $0 Total $0 $0 $0 I: \Citywide \Budget 10 \Budget \Division Level Expenditures \Policy and Legislation \FY10 Policy &L latbof -Mayor and Council_100.xls 3/4/2009 4:15 PM FY 2009 -10 Budget Division Name: MAYOR AND COUNCIL Division Number: 050 Account Number: 6240 Acct. Description: Dues & Subscriptions FY 2006 -07 FY 2007 -08 FY 2008 -09 FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2009 -10 Actual Actual Revised Pro'ected Detailed Descri tion Fund Re uested Pro osed Ap roved $36,552 $51,180 $43,150 $41,039 National League of Cities $3,950 League of Oregon Cities $32,500 Oregon Mayor's Association $140 Vision Action Network $2,500 Westside Economic Alliance $4,850 Other publications for Council $100 $36,552 $51,180 $43,150 $41,039 Total $44,040 $0 $0 I: \Citywide \Budget 10 \Budget \Division Level Expenditures \Policy and Legislation \FY10 Policy &L glatbof- B1ayor and Council_100.xls 3/4/2009 4:15 PM FY 2009 -10 Budget Division Name: MAYOR AND COUNCIL Division Number: 050 Account Number: 6250 Acct. Description: Travel and Training FY 2006 -07 FY 2007 -08 FY 2008 -09 FY 2008 -09 FY 2009 -10 FY 2009 -10 FY 2009 -10 Actual Actual Revised Projected Detailed Description Fund Requested Pro •osed A. proved Council Training - $4,000 per Councilor to cover training of their $12,546 $15,693 $23,613 $16,572 choice (per mayor) $20,000 Council meals before regular meetings $1,000 Mayor's meals $1,500 City Manager /Councilor monthly meeting lunches $1,000 $12,546 $15,693 $23,613 $16,572 Total $23,500 $0 $0 I: \Citywide \Budget 10 \Budget \Division Level Expenditures \Policy and Legislation \FY10 Policy &Legiglintbof- Rlayor and Council_100.xis 3/4/2009 4:15 PM Council Training as of March 4, 2009 In FY08 -09 budget, Council approved a $3,000 allowance for each councilor to spend on trainings of their choice. Amount Spentl Includes funding for: Mayor Dirksen $3,433 LOC Conference, JPACT Lobbying trip to Wash, DC Councilor Buehner $6,258 LOC Conference, NLC Conference in Wash DC, NLC at Welches, WEA Councilor Henderson /Woodru $3,826 LOC New Councilor Training, NLC Conference in Wash, DC Councilor Sherwood $369 LOC Conference Councilor Wilson $0 $13,886 Total Budgeted this year 515,000 Gretchen would like to attend $815 NLC training in Portland on April 18 -21, 2009 'UPPLEM�N�vL PACKET FOR (DAf ` 2EETING) Sc V TIGARD o 3 —0 5 City of Tigard 2009 Legislative Priorities Based on Resolution No. 08 -58, the following are Tigard's Legislative Priorities for the 2009 session: ✓ Affordable Housing /Document Recording Fee: Continue to actively support the fee & its passage. SB 199: Affordable Housing Tax Credit Support Increases monetary cap on allowable housing tax credits. Applies to affordable housing tax credits. Applies to affordable housing tax credits claimed in tax years beginning on or after January 1, 2010. Status: 2/18 (S) Public hearing held Sponsor: Gov Kulongoski for Housing and Community Services Department HB 2225: Affordable Housing Pilot Program Support Establishes a pilot program for up to five cities to provide sites dedicates to affordable housing within urban growth boundaries. Directs LDCD and HCS to adopt rules for conducting the pilot project and selection of sites. Authorizes the designation of sites through an expedited process for UGB expansion or other methods that may be developed by rules. Requires evaluation of the pilot program by LCDC and OHCS and report back to the 2011 Legislature. Status: 3/5 (H) Public hearing and possible work session scheduled Sponsor: Gov. Kulongoski for Dept. Land Conservation and Development HB 2436: Document Recording Fee Support Establishes document recording fee for affordable housing related programs administered through General Housing Account — a new revolving loan fund. Modifies definitions of low income and very low income, adds minority definitions to housing statutes Status: 3/5 (S) President signed Sponsor: Rep. Schaufler for Oregon Housing Alliance, Oregon Association of Realtors, Oregon Bankers Association, Oregon Home Builders Association 2009 Legislative Priorities Updated: 3/9/2009 1 4 a TIGARD Based on Resolution No. 08 -58, the following are Tigard's Legislative Priorities for the 2009 session: ✓ Transportation Funding: Advocate for increased funding for transportation including the state gas tax that is indexed to increases in population growth, cost of construction and inflation. Actively support funding for light rail in the 99W corridor. Support a review of the allocation of state and federal transportation funds that is equitable and benefits the users of the system. HB 2120: Jobs and Transportation Act of 2009 Comprehensive transportation funding and policy bill. Funds road and highway Support maintenance and improvements through an increase in vehicle registration, tide fees and the gas tax. Creates a Transportation Utility Commission to initially audit transportation funding mechanisms and report back to the 2011 Legislature. Authorizes pilot programs to test alternatives to the gas tax. Updates project selection criteria, including establishing environmental performance standards. Authorizes lottery- backed bonds for the purchase of passenger rail equipment and for other transit purposes. Streamlines co- location of state and local transportation facilities. Status: 3/2 (H) Public hearing held Sponsor: Rep. Hunt for Gov. Kulongoski HB 2408: Washington County Commuter Rail Support Creates Task Force on Extending Washington County Commuter Rail to Salem. Status: 2/19 (H) Public hearing scheduled Sponsor: Reps. Greenlick, Berger, Barker, Bruun, Cannon, Galizio, Garrett, Harker, Komp, Read, Riley, Thatcher and Wingard; Sens. Bonamici and Hass HB 2417: Railroad- Highway Grade Crossing Closure Notification No position Department of Transportation to notify road authority 60 days prior to closing railroad - highway grade crossing and specifies hearings process. Status: 1/27 (H) Referred to House Transportation Sponsor: Rep. Gelser and Sen. Morse 2009 Legislative Priorities Updated: 3/9/2009 2 r � p TIGARD Based on Resolution No. 08 -58, the following are Tigard's Legislative Priorities for the 2009 session: ■ Transportation Funding (cont.): Advocate for increased funding for transportation including the state gas tax that is indexed to increases in population growth, cost of construction and inflation. Actively support funding for light rail in the 99W corridor. Support a review of the allocation of state and federal transportation funds that is equitable and benefits the users of the system. SB 376: Lottery Bonding for Specified Transportation Improvement Process No position Authorizes issuance of lottery bonds for financing specified transportation improvement projects: Newburg /Dundee Bypass; I -5 /Hwy 99 West Connector Project; Sunrise Corridor Project; Marion Street Bridge Project. Status: 2/2 (S) Referred to Business and Transportation, then Ways and Means Sponsor: Sen. George SB 414: County Highway Funds No position Increases county share of highway fund distribution to 34.38 percent. Status: 2/19 (S) Public hearing scheduled Sponsor: Sen. Girod SB 292: Footpaths and Bicycle Trails Oppose Increases allocation of State Highway Fund moneys for footpaths and bicycle trails from one percent to two percent. Status: 1/23 Referred to Business & Transportation, then Ways and Means Sponsor: Sen. Courtney for Sen. Interim Judiciary Committee and the Bicycle Transportation Alliance SB 445: Bonding for Specific Site Transportation Projects Authorizes issuance of bonds for transportation projects of statewide significance — Newberg /Dundee Bypass, I -5 to Highway 99 Connector Project, Sunrise Corridor Project, Marion and Polk Counties Bridge Project, and the Highway 62 Corridor Projects. Status: 2/11 (S) Referred to Business and Transportation, then Ways and Means. Sponsor: Sen. George and Reps. Thatcher and Wingard 2009 Legislative Priorities Updated: 3/9/2009 3 • TIGARD Based on Resolution No. 08-58, the following are Tigard's Legislative Priorities for the 2009 session: ✓ Land Use /Urbanization: Advocate for legislative action on annexation issues that "does no harm." Actively support studying and then drafting legislation regarding funding for infrastructure and governance of urban unincorporated areas. Support continued funding for the `Big Look" project at the current level. HB 2229: `Big Look" Committee Recommendations Support Establishes four guiding principles as framework for land use system; amends regional land use planning regulations; allows counties to develop regional criteria for designating resource lands; authorizes annexation of land brought into UGB by a city; authorizes audit of program; recommends state strategic plan. Status: 2/12 (H) Work session held Sponsor: Gov. Kulongoski for Dept. Land Conservation and Development HB 2230: State Coordination Agreements /Local Government Comp Plans No position Excludes from definition of "land use decision" local government decision that state agency permit is consistent with statewide land use planning goals and compatible with acknowledged comprehensive plan when local government decision is based on prior local approval of permit for substantially same action. Status: 3/9 Second reading Sponsor: Gov. Kulongoski for Dept. Land Conservation and Development HB 2485 Island Annexation for Cities with Charter Vote Requirements Requires that, in charter required elections proposing island annexation, votes from the city and territory to be annexed be counted separately to determine separate majorities if acreage to be annexed is 20 acres or more. Status: 2/3 (H) Referred to Land Use Sponsor: Rep. Brian Clem SB 436 Limitation of Statewide Planning Goals Limits applicability of statewide land use planning goals to areas of critical state Oppose concern designated by Legislative Assembly. Status: 2/10 (S) Referred to Environment and Natural Resources Sponsor: Sen. George 2009 Legislative Priorities Updated: 3/9/2009 4 • . TIGARD Based on Resolution No. 08 -58, the following are Tigard's Legislative Priorities for the 2009 session: ✓ Land Use /Urbanization (cont.): Advocate for legislative action on annexation issues that "does no harm." Actively support studying and then drafting legislation regarding funding for infrastructure and governance of urban unincorporated areas. Support continued funding for the "Big Look" project at the current level. SB 435 Designation of Marginal Lands Establishes program of marginal lands designation. Status: 2/10 (S) Referred to Environment and Natural Resources Sponsor: Sen. George 2009 Legislative Priorities Updated: 3/9/2009 5 • !Pi TIGARD Based on Resolution No. 08 -58, the following are Tigard's Legislative Priorities for the 2009 session: • Preemption of Local Revenue Sources: Protect all current city revenue sources against reduction or preemption. Actively support the League of Oregon Cities proposal for an alternative revenue system for telecommunications providers. SB 3% Removes Preemption on Real Estate Tax Transfer Support Removes prohibition against local government enactment of taxes on real estate transfers. Relating to local government real estate transfer taxes; prescribing an effective date. Status: 2/2 (S) Referred to Finance and Revenue Sponsor: Senate Committee on Finance and Revenue 2009 Legislative Priorities Updated: 3/9/2009 6 m • _c-ess /0 • TIGARD 03-009 City of Tigard 2009 Legislative Issues of Interest Issue before Legislature Position Status Budget HB 5041 DPSST Budget. Appropriates moneys from General Oppose 2/25 (H) Public hearing Fund to Department of Public Safety Standards and Training scheduled for certain biennial expenses. Collective Bargaining HB 2546 Prohibits Permanent Strike Replacements. Prohibits Oppose 2/9 (H) Assigned to public employer from hiring permanent replacements for subcommittee on Work public employees engaged in lawful strike. Force Development HB 2545 Temporary Employees in Appropriate Bargaining Oppose 2/9 (H) Assigned to Unit. Includes temporary employees in definition of subcommittee on Work " appropriate bargaining unit" for purposes of collective Force Development bargaining between public employers and public employees. HB 2709 Repeals Expedited Bargaining. Repeals expedited Oppose 2/27 (H) Assigned to bargaining process in collective bargaining between public Subcommittee on Work employers and employees. Force Development HB 2831 Includes Temporary Employees in Bargaining Units. Oppose 3/16 (H) Public hearing Includes temporary employees in definition of "appropriate scheduled bargaining unit" for purposes of collective bargaining between public employers and public employees. Employment SB 426 Employer Restrictions for Medical Marijuana. Expands Support 2/9 (S) Referred to ability of employer to prohibit use of medical marijuana in Commerce and Work Force workplace. Development SB 427 Drug -Free Workplace . Allows employer to adopt Support 2/9 (S) Referred to comprehensive drug -free workplace program, including drug Commerce and Work Force and alcohol testing policies. Development Legislative Issues Position Updated: 3/9/2009 1 T I GARD Issue before Legislature Position Status HB 2503 Medical Marijuana Discrimination. Prohibits Support 2/4 (H) Referred to discrimination in employment under certain circumstances if Business and Labor discrimination is based on person's status as medical marijuana registry cardholder or use of medical marijuana off property or premises of employment or during hours that are not hours of employment. HB 2495. Limits access to certain public records of State Support 3/5 (S) Referred to Judiciary Accident Insurance Fund Corporation. Ethics SB 30 Removes Family Members from Statement of Support 2/17 (S) Possible work Economic Interest. Removes requirement to list names of session canceled relatives and members of household on statement of economic interest. SB 31 Threshold for Income to be Reported on Statements of Support 2/17 (S) Possible work Economic Interest. Modifies required contents of statement of session canceled economic interest. SB 32 Quarterly Ethics Reporting Reform. Provides that Support 2/17 (S) Possible work quarterly statements are not required to be filed if public session canceled official or candidate for public office has not received expenses, honoraria or income for applicable reporting period. Finance & Tax HB 2837 Federal Tobacco Tax Exemption. Exempts amounts Oppose 2/26 (H) Referred to paid in federal tobacco tax from calculation of state tax on Revenue tobacco products other than cigarettes Finance & Tax: Property Tax SB 349 Senior Citizen Property Tax Exemption. Establishes No opinion 1/26 (S) Referred to principal residence property tax exemption of 50% for certain Finance & Revenue, then senior citizens. Rules Legislative Issues Position Updated: 3/9/2009 2 T I GARD Issue before Legislature Position Status Finance & Tax: SDCs HB 2107 County Road Improvement Indebtedness. Modifies No opinion 2/24 (S) Referred to maximum limit on amount of bonded indebtedness for road Finance & Revenue improvements in unincorporated areas. Finance & Tax: SSR for Cities SB 612 SSR for Cities. Allows state revenue sharing for cities Oppose 2/26 (S) Referred to that are located in counties with population greater than Education and General 100,000 and that directly provide or contract with another Government service provider to provide at least four significant municipal services. Health Insurance HB 3000 Health Insurance Coverage for Autism Spectrum Support 3/9 (H) Referred to Health Disorders. Requires health care facilities and health care Care providers to use interoperable electronic health information system by December 15, 2005. Municipal Liability HB 2717 Punitive Damages in Whistleblower Cases. Allows Oppose 2/24 (H) Referred to court to award punitive damages in public employee Business and Labor whistleblower case. PERS HB 2776 Tier One or Two Credits for Police and Firefighters. Oppose 2/25 (H) Referred to Allows members of Oregon Public Service Retirement Plan Business and Labor who is police officer or firefighter to purchase benefit units in same manner as Tier One or Tier Two member of Public Employees Retirement System who is police officer or firefighter. Police HB 2400 Police Uniform Policy. Directs county sheriffs Oppose 3/4 (H) Work Session departments and municipal police departments to adopt policy scheduled addressing whether members may appear in uniform while off - duty. Legislative Issues Position Updated: 3/9/2009 3 p • T I GARD Issue before Legislature Position Status SB 708 Mandating Employers Provide Police Background Support 3/9 (S) Referred to Information on Police Applicants. Provides that if person Workplace and Commerce applies for employment with law enforcement agency all Development former and current employers of person, and all employers to which employee has made application for employment, upon request must provide to law enforcement agency all information available to employers relating to person. HB 2037 Recording and Reporting on Public Contracts. Oppose 3/9 (H) Public hearing Requires Oregon Department of Administrative Services and scheduled local contracting agencies to maintain records concerning certain public contracts and to submit reports concerning that information to Governor and Legislative Assembly. Public Safety SB 592 DNA Samples for Felons. Requires law enforcement Support 2/26 (H) Referred to agency to take DNA sample of person arrested for felony. Judiciary Right -of -Way SB 269 Utility Relocation. Prescribes manner in which public Oppose 1/22 (S) Referred to body may require utility to relocate facilities located in public Business & Transportation right -of -way. Traffic Safety HB 2681 Bicycle Traffic Control Devices. Add green, yellow Support 2/20 (H) Referred to and red bicycle signals to list of traffic control devices. Transportation Worker Compensation HB 2706 Closure of Workers' Compensation Claims. Support 2/20 (H) Referred to Authorizes insurer or self - insured employer to close workers' Business & Labor compensation claim if preponderance of medical evidence supports closure and attending physician fails to provide closing report after receiving request for report. Legislative Issues Position Updated: 3/9/2009 4 • AGENDA I'T'EM # 6 4 i s, ? FOR AGENDA OF March 10, 2009 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE /AGENDA TITLE Study Session: Review of FY 2009 -10 Community Event Funding Requests r� PREPARED BY: Toby LaFrance DEPT HEAD OK 1 CITY MGR OK Cr ISSUE BEFORE THE COUNCIL Review applications for Community Event Grants and provide preliminary direction as to which grants should be included in the FY 2009 -10 Proposed Budget. STAFF RECOMMENDATION Review grant requests and provide preliminary direction on applications to be funded. INFORMATION SUMMARY Each year, the City solicits applications from community organizations for grants for the following fiscal year. The City received fourteen formal applications by the February 13, 2009 deadline. The total funding requested is $80,900 in direct contributions. An additional $68,600 is requested as in -kind support, broken down as follows: Public Works Department for the Balloon Festival ($65,000) and 4 of July celebration ($1,600). In addition, the Tualatin Riverkeepers has requested $500 and the Chamber of Commerce's request is $1,500 in in -kind funding. According to the funding policy of the Budget Committee set in prior years,. $60,600 is available for these grants. On December 18, 2001, Council approved three resolutions guaranteeing base funding to three sponsored community events. — Festival of Balloons - $10,000; Broadway Rose - $10,000; and Tigard 4 of July - $7,500. After removing the guaranteed funding requests, a total of $32,560 remains to be distributed amongst the eleven other applicants. Any unallocated community event grants funds can either be reserved for the General Fund or could be used for additional Social Service Grant funding. Staff is requesting that the Mayor and Council review the event requests and provide recommendations on which requests should receive full, partial or no funding. These recommendations will then be forwarded to the Budget Committee for consideration during the budget approval process in late April. OTHER ALI ERNATIVES CONSIDERED This is a preliminary review only. Final funding decisions and exploration of alternatives may be made at the Budget Committee meetings in May. COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT N/A ATTACHMENT LIST • Summary chart of Community Event Grant requests Community Event Grant Applications (14) FISCAL NOTES Requests for total direct contributions total $56,000 and will be funded from the FY 2008 -09 General Fund budget. F \ . . City of Tigard FY 2009 -10 Community' Event Grant Requests Approximately 60,600.00- 27,500.00 (required set asides)= 32,560.00 FY 2006 -07 FY 2007 -08 FY 2008 -09 FY 2008 -09 FY 2009 -10 Agency Actual Actual Requested Actual Requested Recommended Set Asides Notes Res 00 -22 Broadway Rose* $10,000 /yr Direct 10,000 10,000 60,000 35,000 10,000 In -Kind 0 0 0 0 0 Res 00 -20 Festival of the Balloons ** $10,000 /yr Direct 10,000 10,000 10,000 10,000 25,000 In -Kind 30,500 65,000 65,000 65,000 65,000 Res 00 -21 Tigard 4th of July * ** $7,500 /yr Direct 7,500 10,000 11,500 10,000 11,500 In -Kind 1,600 1,600 1,600 1,600 1,600 Set Aside Total Direct $27,500 $30,000 $81,500 $55,000 $46,500 $0 In -Kind $32,100 $66,600 $66,600 $66,600 $66,600 $0 Other Atfalati Recreation District /Tigard Recreation Assoc. Direct 5,000 5,000 5,000 5,000 5,000 In -Kind 4,600 0 0 0 0 City of Tigard Dog Park Direct 400 400 400 400 400 In -Kind 13,000 0 0 0 0 Family Week Direct 8,400 6,500 8,750 8,750 0 In -Kind 0 0 0 0 0 Tigard Area Farmer's Market Direct 0 0 0 0 8,500 In -Kind 0 0 0 0 0 Tigard High Graduation Party Direct 2,000 2,000 2,000 2,000 2,000 In -Kind 0 0 0 0 0 Tigard Historical Association Direct 0 0 1,000 1,000 1,500 In -Kind 0 0 0 0 0 Tigard Playschool Direct 0 0 5,000 4,000 8,000 In -Kind 0 0 0 0 0 Chamber of Commerce Direct 0 0 7,000 1,000 1,000 budget Am 09 -06 In -Kind 0 0 0 0 1,500 10/28/2008 Tualatin Riverkeepers Direct 4,000 4,500 4,500 2,000 5,000 In -Kind 500 500 500 500 500 Tualatin Valley Community Band Direct 2,000 2,000 2,000 1,000 2,000 In -Kind Wa Co. Bicycle Trans Coalition Direct 0 0 1,000 0 1,000 In -Kind 0 0 0 0 0 Sub -total Direct $21,800 $20,400 $36,650 $25,150 $34,400 $0 In -Kind $18,100 $500 $500 $500 $2,000 $0 Total (Set asides and others) Direct $49,300 $50,400 $118,150 $80,150 $80,900 $0 In -Kind $50,200 $67,100 $67,100 $67,100 $68,600 $0 II 1111 T I GARD City of Tigard Memorandum To: Honorable Mayor Dirksen and City Council FROM: iz Lutz Financial and Information Services Department Re: Community Events Grants for consideration on March 10, 2009 Date: March 4, 2009 Attached are the grant requests for the 2009 -2010 budget cycle. With the grant copies, I have included a spreadsheet to outline the historical giving pattern for Community Events. Council will consider the Community Event grant requests on March 10, 2009. By Council Resolution, the Social Services and Community Events grant dollars are one -half of 1% of the City's current operating budget, which is $42,452,088: the allocation for Social Services /Community Grants is $212,260. The set -aside line items - Broadway Rose, Festival of Balloons and Tigard 4th of July, total $27,500, leaving $186,260 for the Social Services and Community Events funding. Historically, Community Events has received approximately 30 -35% of the total appropriated funding dollars. If you have any questions, please let me know. My phone number is 503 - 718 -2487. 1 CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503- 639 -4171 FY 2009 -10 COMMUNITY EVENTS FUNDING REQUEST Due: February 13, 2009 Event Name: The Broadway Rose Theatre Company Address: PO Box 231004 City, State, Zip: Tigard, OR 97281 Contact Name: Sharon Maroney Telephone Number: 503- 906 -2390 E -mail address: brtcsm aol.com 1. Request (express in whole dollar amounts only) Cash $10,000 In -Kind Services $0.00 Total Request $10,000 2. Purpose of Funding Request: The Broadway Rose Theatre Company requests funding from the City of Tigard in order to continue to provide Tigard residents with exceptional, professional theater at an affordable price. Having successfully completed a capital campaign for our New Stage, 2009 marks The Broadway Rose's first season of year -round performances and extended youth outreach programs. With the occupation of a new building and a full year of shows, our operating and artistic expenses have significantly risen. Now, more than ever, it is vital that we sustain our foundation and civic support. The City of Tigard's support each year is essential to our continued success. When we approach new foundations and are able to note that The Broadway Rose is a City of Tigard sponsored event, it sends a strong message about community support. We have an incredible lineup of shows in 2009: New Stage Theater Deb Fennell Auditorium Always... Patsy Cline (2/13 — 3/15) Dirty Rotten Scoundrels (6/26 — 7/19) Getting to Know You (4/10 — 5/10) Evita (7/30 — 8/16) Seussical the Musical (7/24 — 8 /1) Jack & The Beanstalk (7/8 — 7/11) Bingo (9/25 — 10/25) Sleeping Beauty (8/12 — 8/15) Winter Wonderettes (11/20 — 12/20) 1 L. The Broadway Rose also has extensive youth outreach programming including our Student Technical Internship Program (offering paid internships to local high school students interested in pursuing a career in technical theater); Drama Camps (children 8 -12 yrs old perform in the ensemble of our children's shows, with seasoned professionals, in the 600 -seat Deb Fennell Auditorium); Musical Theater Workshop for Teens (participants learn all aspects of technical theater and performance from 6 special guest instructors, culminating in a fully staged production of a musical); Free Children's Musical to over 3,500 elementary students in the Tigard /Tualatin District; and Discounted Tickets ($4.50) to our children's shows for over 1,000 YMCA youth. The Broadway Rose is gaining a national reputation for excellence, helping us attract ever - stronger performers to the area. Our 2008 attendance surpassed that of previous years, and single ticket sales rose exponentially. Repeatedly selling out performances in the 600 -seat Deb Fennell, our 2008 Summer Season productions earned rave reviews: "Les Miserables soars, setting an impressive benchmark for what a theater company can achieve." The Oregonian "Dames at Sea is an exquisitely crafted parody of the great Busby Berkeley musical extravaganzas ...If you happen to be in Tigard this week, this one's worth the $25." Willamette Week "Nile Club Confidential is a great show: surprisingly funny, well choreographed, and well performed by a talented ensemble." Portland Mercury 3. How will this event benefit the Tigard Community? As the only professional theater in Washington County, we play an important role in enriching our community's cultural arts: o We have patrons who attend our shows from cities as far away as Corvallis, Longview and Eugene. In 2009 we estimate 1500 tourists will attend our productions due to our expanded programming alone. The Washington County Visitors Association estimates the average day trip visitor spends $101 /day; therefore, our 1500 out -of -town patrons will generate $150,000 in tourism - related commerce for WA County. ® A recent Arts & Prosperity Survey conducted by The Regional Arts & Culture Council noted that arts attendees spend an average of $25 above and beyond the cost of their event admission on related commerce (such as restaurants and retailers.) Since we've opened our New Stage Theatre in Tigard we've spoken with local restaurants who credit The Broadway Rose for an increase in business on performance nights. © Beginning its 18 year of producing theater in Tigard, the company has developed strong relationships with audience members, vendors and over 25 long -term corporate sponsors. a The majority of student chosen for our technical internship program come from the Tigard /Tualatin School District. We also provide a free children's musical to over 3,500 elementary students in the District. 9 Through a partnership with Community Partners for Affordable Housing, each summer we offer 4 -8 scholarships to children who could otherwise not afford to attend our youth/teen drama camps. ® We offer significantly discounted tickets to our children's shows for YMCA youth. o We invite residents and staff of Woodland Heights Assisted Living and Our House to the final dress rehearsal of our Summer Season opening show. ® Through our partnership with the Arts and Literacy Program, each summer we sponsor a design contest for the program cover of our children's shows. 2 ®. We have tremendous support from over 225 volunteers. In fact, in 2008 it was calculated that their combined yearly efforts equal more than that of an additional full -time employee. o We donate approximately 150 season tickets each year to other local non- profits. ® The Broadway Rose also has important relationships with over 25 local corporate sponsors (ranging from $500 - $5,000), many of whom are secured once again for our 2009 Season. The Broadway Rose Theatre Company is committed to increasing opportunities for Oregonians to participate in the arts. With a full, year -round season of shows, we will provide work for a greater number of local artists. Approximately 200 local professionals and students will be hired as paid actors, directors, musicians, technicians, designers and interns throughout our 2009 Season. We believe these partnerships and efforts help build future audiences and give back to the community. 4. How many Tigard residents do you anticipate participating in this event (or these events)? Our attendance has steadily increased over the years: 2006 = 27,414; 2007 = 29,308; 2008 = 30,448. During our 2007 and 2008 Summer Seasons, we had sold -out houses for many of our Mainstage musicals. With our expanded programming, diverse selection of shows, and a new theater, we expect our attendance to increase significantly in 2009. Through our surveys and databases we have determined that Tigard residents make up our largest audience base (25 %). We anticipate approximately 40,000 patrons will attend our 2009 Season. Of that number, we expect at least 10,000 patrons to be Tigard residents. We are grateful for the generous support of the community and we make every effort to make our productions accessible to all ages and members of the community. To this end, we provide excellent wheelchair access, audio descriptive services, and free assistive listening devices at every performance. We remain committed to keeping our ticket prices affordable with the cost of a season ticket equaling approximately $25 per show, and our children's show tickets equaling $6.00 each. We enjoy offering live entertainment to Tigard residents and providing an opportunity for people from the greater Portland area to come out to Tigard to enjoy cultural events. 3 5:50 PM Broadway Rose Theatre Company s_, Cash /Basis 2009 Projected vs 2008 Actual r • Jan - Dec 2009 Jan - Dec 2008 • PROJECTED ACTUAL Ordinary Income /Expense Income Concession Income 5,991.09 7,366.12 Corporate Income 67,121.75 67,500.00 Development Trips 121,000.00 130,522.00 Educational Outreach & Classses 30,000.00 11,968.55 Entertainment/Royalty Income 112.00 - Events 49,642.00 45,817.06 Grants 165,025.00 176,380.48 Guild 7,000.00 8,200.05 Individual Donations 75,848.30 78,597.88 Program Advertising Income 8,760.00 5,510.50 Raffle Income 2,231.45 4,100.00 Rental Income 65.00 8,000.00 Shipping & Handling Income 1,264.00 829.45 Souvenir Sales 4,255.19 1,488.85 Ticket Sales 800,000.00 657,438.70 Total Income 1,338,315.78 1,203,719.64 Expense Administrative Expense 197,234.28 150,327.10 In kind 38,000.00 Artistic Programing 523,187.90 438,146.72 Automobile Expense - 101.19 Bank Service Charges 19,507.90 21,013.95 Company Amenities 3,336.02 3,312.70 Concession Expense 2,647.03 3,333.80 Development 63,238.49 48,700.11 17,000.00 Educational Outreach 28,460.04 14,641.32 Events Expense 4,219.28 6,186.83 Facillity Expenses 7,584.00 2,363.82 Guild Expense 1,702.47 1,465.71 Insurance 49,401.00 36,797.73 Internet Expense 1,600.50 1,270.61 2,500.00 Janitorial 4,800.00 680.00 Marketing Expense 133,516.90 81,820.40 12,000.00 Office Supplies 7,732.16 13,687.99 Organizational Dues & Expenses 6,209.25 7,337.66 Payroll Taxes 125,000.00 123,407.08 Postage and Delivery 3,089.09 4,324.30 Professional Fees 9,911.25 11,572.75 1,500.00 Prudent Reserve - 80,000.00 Publication Subscriptions 40.00 70.95 Raffle Expense 1,000.00 1,020.00 Rental Expense 1,200.00 2,200.00 25,000.00 Repairs & Maintenance 3,167.72 667.28 Souvenir Expense 3,084.87 1,604.02 Staff Education 1,130.73 676.24 500.00 Telephone 14,941.57 14,351.44 Travel & Ent 926.80 229.67 500.00 Trips Expense 101,000.00 127,122.14 Utilities 36,288.00 2,101.88 Total Expense 1,355,157.25 1,200,535.39 Total in - kind 97,000.00 Net Ordinary Income - 16,841.47 3,184.25 Other Income /Expense Other Income Interest Income - Operations 6,841.47 2,703.73 Total Other Income 6,841.47 2,703.73 Net Other Income 6,841.47 2,703.73 - 10,000.00 5,887.98 Amount Requested: City of Tigard 10,000.00 Page 1 of 1 `y • Broadway Rose Theatre Company - 2008 Major Contributors Government City of Tigard 10,000.00 Washington County Commissioners 2,250.00 12,250.00 Regional & Civic Regional Arts & Culture Council 27,040.00 Oregon Arts Commission 5,000.00 Tualatin Rotary Foundation 1,000.00 Tigard Rotary Foundation 500.00 33,540.00 Foundation Grants M.J. Murdock Charitable Trust 36,600.00 Kinsman Foundation 30,000.00 Poznanski Foundation 30,000.00 Collins Foundation 8,000.00 Autzen Foundation 2,500.00 Charlotte Martin Foundation 5,000.00 Fred Meyer Fund 4,240.28 Templeton Foundation 4,000.00 Portland General Electric 3,000.00 US Bank/ US Bancorp Foundation 2,500.00 Tucker Foundation 1,500.00 127, 340.28 Corporate Sponsorships Platt Electric Supply 20,000.00 Pearson Financial Group 14,000.00 The Portland Spirit 5,000.00 Stash Tea 5,000.00 Bank of The West 5,000.00 Riverwest Acupuncture 2,500.00 Real Estats, Inc. 2,500.00 OR Comm Cred Union 2,000.00 West Coast Bank 1,000.00 Washington Trust Bank 1,000.00 Tonkon Torp, LLP 1,000.00 Paragon Tile 1,000.00 RAS Group 500.00 Minuteman Press 500.00 Dr. Jordan Family Dentistry 500.00 Landmark Ford 500.00 Wellpartner 500.00 Hillsboro Orthopedic 500.00 Fullhart Insurance 500.00 Mead Smith P.C. 500.00 Coast Pavement Services 500.00 McDonald Jacobs P.C. 500.00 Mudpuddles Toys & Books 500.00 Surroundings 500.00 Robert Gray Partners, Inc - paid 2008 ($500) sponsorship in Dec 2007 Union Bank of California - paid 2008 ($500) sponsorship in Dec 2007 Acadian Ballroom in -kind Brainstorm Magazine in - kind CTX in -kind John L. Cook, CPA in -kind Pavelcomm in -kind Cascade Alliance in - kind WineStyles of Tualatin in - kind 66,000.00 1 ei 21110011 February 13, 2009 City of Tigard C/O Finance Department 13125 SW Hall Blvd. Tigard, OR 97223 RE: Festival of Balloons Increased Grant Request to the City of Tigard Thanks to the City of Tigard and the community support for more than 20 years, the Festival of Balloons in Tigard has grown to be a premiere community event in Oregon and one of the premiere hot air balloon festivals in the Northwest. In 2009, the Festival of Balloons in Tigard celebrates its 25 Anniversary and sets the path for continued growth. Event partnerships for 2009 are critical to the sustainability and growth of this event, especially in this current economic climate. This year, the Festival of Balloons in Tigard, respectfully requests increased support from the City of Tigard, to support its efforts to showcase Tigard as the vibrant community it is -- more than just a "suburb of the Portland market ". The 25th Annual Festival of Balloons in Tigard is a non - profit organization dedicated to raising funds for many vital non - profit groups in Tigard, while providing a family - friendly event for the entire community. Groups benefiting from Festival funds have included: Tigard Breakfast Rotary, Tigard Lunch Rotary, Southside Soccer, Tigard High School Volleyball, Tigard High School Boosters, Tigard High School Band Auxiliary, and the Tigard High School Grad Night Committee. The Festival of Balloons in Tigard raises over $30,000 for local Tigard non - profits annually. Every year, approximately 20,000 spectators, volunteers, and travelers arrive at Tigard's beautiful Cook Park to experience the amazing sight of up to thirty hot air balloons, to shop at the craft vendor booths, to dare the rides at the area's finest carnival, watch some of the best cooks in the NW compete at the Barbecue contest, or to root for their teams in the youth soccer tournament. Evenings of balloons glowing, food, and music, keeps the community entertained for three full days, attracting local residents who mingle among their fellow neighbors, as well as to welcome visitors to Tigard. The Festival proudly displays that Tigard is a great place to live and work. Past funding from the City of Tigard of $10,000 cash annually has been a much- appreciated and vital resource for this event. The in -kind services of approximately $65,000 that has been provided are essential to the functionality of this community festival. In 2009, to reach additional audiences with more aggressive marketing efforts, to enhance the guests' on -site experience, and due to these tough economic times where corporate sponsorship support has dwindled, the Festival of Balloons requests a $25,000 cash grant plus the continued in -kind services support, in honor of the 25 Anniversary. In return for this increased support, the Festival of Balloons will position The City of Tigard as a major sponsor of the Festival, complete with exposure on marketing and collateral materials, as well as the incorporation of a key city message into those marketing elements, as the City requests. We will gladly address additional specific City needs and are happy to host a meeting to finalize the details. Please contact Cindy Padilla at 503.612.8204 or at cpadilla @dpnicoli.com. Thank you for your continued support of this important community event. We look forward to celebrating our 25 Anniversary this June 19 -21 at Cook Park! Sincerely, / yoat/ �I /( Q , Padilla Executive Direc or CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503 - 639 -4171 FY 2009 -10 COMMUNITY EVENTS FUNDING REQUEST Due: February 13, 2009 gip Event Name: . �� me_ i _ r •r O Address: 1 ([) C� 5L3 ' (°_ , oart City, State, Zip: 1q*` )i r ' 017 'lC) 9 j� Contact Name: �� 1 9 et.i Telephone Number: 50 3 C9 1 CS` v 4, E -mail address: ( -Pad A -3, c a C 1. Request (express in whole dollar amounts only) /� Cash (3e e (,� �TC��i�/((�i� L Cil � $ 5 00006-')- - In -Kind Services (use of City property, City staff support, $ 5 000 s etc. Please explain the services requested on a separate sheet) Total Request OCO, 2. Purpose of Funding Request: 5:n. 0 firv-c ar1d C,x.5 . re v Cask Spo n sons t � Kv J 001 3. How will this event benefit the Tigard Community? �, t e 5 -r`eif ro U ( dam.. l \ SOS (fit v 6Lric F o o d- e; J -r \- -\- v\ep5 'or .cun -- pro 1 j r1 i \ c , KO ores many you How man Tigard residents do o uu a nticipate participating in this event (or these COO-It MerC6 events)? 00 _ Q o p 5. Please submit the following information with this request: a. Most recent annual budget compared with the prior year's actual revenues and expenditures. The Budget should identify the period to which it applies, beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. ** b. Audit report or financial statements for the last fiscal year. ** c. Articles of Incorporation.* d. 501(c)(3) status.* e. Organization Bylaws* * Information not required if it has been submitted at least once in the last five years. ** Lack of adequate financial information could result in denial of request. An electronic version of this application is available by contacting Liz Lutz at Lizbethgtigard- or.gov. *w 9:37 AM Tigard Festival of Balloons, Inc. 02/13/09 Profit & Loss Cash Basis January through December 2008 Jan - Dec 08 Ordinary Income /Expense Income Car Show Revenue Registrations 1,431.35 Sponsorships 2,500.00 Total Car Show Revenue 3,931.35 Soccer Tourney Revenue Registrations 21,234.21 Total Soccer Tourney Revenue 21,234.21 Balloons Revenue Corporate Entry Fees 4,500.00 Sponsorships 1,000.00 Total Balloons Revenue 5,500.00 Carnival Revenue 15,970.01 Field Merchant Revenue Business Expos 24,775.00 Craft Vendors 4,712.00 Food Vendors 7,996.00 Total Field Merchant Revenue 37,483.00 Admissions Revenue Gate Friday Gate 14,428.52 Saturday Gate 27,665.67 Sunday Gate 8,167.99 Total Gate 50,262.18 Pre -Sales Wristband Fundraiser 4,776.00 Wristband Gate 4,776.00 3 Day Entrance Pass 13,505.00 Pre -Sales - Other 144.00 Total Pre -Sales 23,201.00 Total Admissions Revenue 73,463.18 Parking Revenue Friday 4,837.80 Saturday 11,755.21 Sunday 5,150.98 Parking Revenue - Other 48.00 Total Parking Revenue 21.791.99 Shuttle Revenue Friday 1,280.58 Saturday 2,678.80 Sunday 1,789.90 Total Shuttle Revenue 5,749.28 Sponsorships Revenue Sponsorship General 25,200.00 Total Sponsorships Revenue 25,200.00 Total Income 210,323.02 Page 1 9:37 AM Tigard Festival of Balloons, Inc. 02/13/09 Profit & Loss Cash Basis January through December 2008 Jan - Dec 08 Cost of Goods Sold Car Show Costs Adverstising 2,195.42 Awards 660.00 Commissions 0.00 Signs 167.50 Goodie Bags 300.00 Apparel 1,535.10 Total Car Show Costs 4,858.02 Soccer Tourney Costs Advertising Advertising Reimbursement 1,337.77 Total Advertising 1,337.77 Awards 947.54 Commissions 5,880.00 Referees 6,500.00 Scheduling Software 840.00 Total Soccer Tourney Costs 15,505.31 BBQ Costs Awards 5,000.00 Total BBQ Costs 5,000.00 Wristband Day Costs Commissions - Fundraising 2,004.00 Total Wristband Day Costs 2,004.00 Balloon (Pilot) Costs Awards 2,470.80 Propane and Deisel 4,062.46 Pilot Meals & Lodging 5,595.65 Pilot Show Up Fees 3,600.00 Total Balloon (Pilot) Costs 15,728.91 Admissions Costs Commissions 8,000.00 Entrance Tickets 800.00 Total Admissions Costs 8,800.00 Parking Costs Commissions 14,527.98 Total Parking Costs 14,527.98 Shuttle Costs Commissions 2,500.00 Golf Carts 2,329.06 Total Shuttle Costs 4,829.06 Total COGS 71,253.28 Gross Profit 139,069.74 Expense Advertising - Festival Media 282.00 Print Ads 285.00 Radio 10,720.00 Television 1,490.00 Website 13,288.55 Total Advertising - Festival 26,065.55 Page 2 9:37 AM Tigard Festival of Balloons, Inc. 02113/09 Profit & Loss Cash Basis January through December 2008 Jan - Dec 08 Bank Fees 90.00 Dues & Subcriptions 100.00 Event Food and Beverage 0.00 Event Staff (Temp) 2,207.50 Garbage Expense 181.50 Food and Beverage 210.61 Insurance Expense Directors & Officers 1,404.00 Event Policy 8,112.00 General Liability 793.00 Total Insurance Expense 10,309.00 Licenses, Permits, Misc Taxes 125.00 Lighting 968.92 Office Supplies 559.37 Pancake Breakfast 30.00 Port-A- Potties 3,351.00 Postage, Mailing Service 14.40 Professional Fees Event Planning 8,000.00 Accounting 660.00 Clean -Up 2,500.00 Electrical 7,205.00 Music 26,050.00 Security 13,195.75 Total Professional Fees 57,610.75 Printing and Copying 3,941.55 Shirts & Clothing 2,187.07 Signs - Festival 11,206.25 Storage 3,245.97 Telephone & Internet 1,366.67 Tents and Staging 16,652.00 Misc Expenses 448.26 Total Expense 140,871.37 Net Ordinary Income - 1,801.63 Other Income /Expense Other Income Interest Earned 16.19 Total Other Income 16.19 Net Other Income 16.19 • Net Income - 1,785.44 Page 3 CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503 -639 -4171 FY 2009 -10 COMMUNITY EVENTS FUNDING REQUEST Due: February 13, 2009 Tigard 4 of July Celebration Event Name: Tigard 4 111 of July, Inc., 12420 S.W. Main Street Address: Tigard, Oregon 97223 City, State, Zip: Contact Name: Mike Marc 503 624 - 2975 Telephone Number: mikemarr @verizon.net E -mail address: 1. Request (express in whole dollar amounts only) $ 11,500.00 Cash In -Kind Services (use of City property, City staff support, $ 1,600.00 etc. Please explain the services requested on a separate sheet) Total Request $ 13,100.00 2. Purpose of Funding Request: See letter attached 3. How will this event benefit the Tigard Community? 4. How many Tigard residents do you anticipate participating in this event (or these events)? 5. Please submit the following information with this request: a . Most recent annual budget compared with the prior year's actual revenues and expenditures. The Budget should identify the period to which it applies, beginning and ending balances, • major revenue sources, major expenditure categories, and number of authorized positions. ** b. Audit report or financial statements for the last fiscal year. ** c. Articles of Incorporation.* d. 501(c)(3) status.* e. Organization Bylaws* * Information not required if it has been submitted at least once in the last five years. ** Lack of adequate financial information could result in denial of request. An electronic version of this application is available by contacting Liz Lutz at Lizbeth @tigard- or.gov. T Tigard 4th of July, Inc. A Not for Profit Corporation FIN 93- 1031978 (503) 624 -2975 First Bank of Tigard Building 12420 S. W. Main Street Tigard, Oregon 97223 February 10, 2009 Debbie Smith -Wagar Assistant Finance Director City of Tigard 13125 S.W. Hall Blvd. Tigard, Oregon 97223 Dear Ms. Smith - Wagar, The Board of Directors of Tigard 4th of July, Inc., a Non Profit Corporation, submit this letter with enclosures as our Funding Request for the Fiscal Year 2009 - 2010. To the criteria for funding, we submit the following comments: (1) The Tigard Old Fashioned 4th of July Celebration is primarily for Tigard area residents; we do not advertise outside of the area. (2) This event is open to all citizens, with the only restrictions being no alcoholic beverages, no smoking, no personal barbecues and no personal fireworks. (3) We stress a family oriented type of celebration on this annual event, with effort to provide quality entertainment, a family /community style picnic atmosphere, and public opportunity to participate at no cost (unless they should desire to purchase snacks at very reasonable prices, the proceeds going toward the subsequent year's event). (4) With twenty two annual events successfully accomplished (the first was in 1987), we feel that the event has proven to be valuable to the community, and very affordable for the city and the citizens attending. (5) As with item (4), the Board of Directors feel that our success for twenty two years, and the records we have kept, demonstrate an ability to reach our goals and keep within reasonable budget commitments. (6) Financial Statements are annually prepared and submitted. Debbie Smith -Wagar City of Tigard February 10, 2009 Page 2 (7) The Funding Request per our previous agreements with the City of Tigard are based upon the encouragement of other sources of revenue. We hope you find the information contained herein to be adequate for the City's budgeting purposes. We also hope you look forward to enjoying each year's event as much as we look forward to putting it on. Last year, the City of Tigard approved an award of $ 10,000.00 for the 2008/2009 fiscal year. We also received a supplemental allowance of $ 1,479.00 for insurance coverage. We took a draw on the current budget account in July of 2008. We will be seeking some or all of the remaining $ 7,000.00 in June of 2009. For the fiscal year 2009/2010, the Board of Directors of Tigard 4th of July, Inc. requests $ 10,000.00 in contribution from the City of Tigard plus approximately $ 1,500 to assist with insurance costs we are incurring. For most of the twenty two years, we were able to present the event with the same $ 7,500 support from the City of Tigard. However, in recent years the costs have increased, other public /private support has been increasingly difficult to obtain, and the City's insurance carrier no longer allows for the event to be insured as a City event. With regards to City in -kind contributions, we have identified the following impacted areas: Public Works - If the City Public Works personnel prepare the fireworks firing trench; I have been previously advised that the estimated cost is $ 400 (1999 $ subject to indexed adjustment). Police Department - The Police Department is advised of the event and incurs an estimated $ 1,200 (1999 $ subject to indexed adjustment) of cost for what primarily is traffic control after the event. Officers are present during the event more for public relations than for any policing requirements. We support the Officers presence, making some very important contacts with the citizens and youth in particular. Administration - Insurance for the event is no longer available through the City. Tigard 4 of July, Inc. purchases fireworks liability insurance from the fireworks supplier and general liability insurance from a Special Events carrier. Debbie Smith -Wagar City of Tigard February 10, 2009 Page 3 Should you have questions about any of the above, please contact me for assistance. Sincerely, R. Michael Man Treasurer RMM/dbm Enclosures CC: Board Members TIGARD 4TH OF JULY, INC. Statement of Assets, Liabilities, & Fund Balance (Unaudited) December 31, 2008 Current Year 12 Mo. Period To Date 1000 ASSETS 1450 Cash - Non Interest Bearing 0.00 0.00 1451 Petty Cash 189 78 1452 General Checking Account (53.50) 1460 Savings & Temp. Investments 0.00 0.00 1461 Savings 1470 Accounts Receivable 0.00 0.00 1471 Accounts Receivable 0.00 0.00 1476 (Uncollectable Allowance) 1480 Pledges Receivable 0.00 0.00 1481 Pledges Receivable 0.00 1486 (Uncollectable Allowance) 0.00 1490 Grants Receivable 0.00 0.00 1491 Grants Receivable 1500 Recievables from Related Parties 0.00 0.00 1501 Receivables from Directors 1510 Other Receivables 0.00 0.00 1511 Notes Receivable 0.00 0.00 1516 (Uncollectable Allowance) 1520 Inventories For Sale or Use 0.00 0.00 1521 Inventories For Sale or Use 1530 Prepaid Expenses / Deferred Charges 0.00 0.00 1531 Prepaid Expenses 1540 Investments - Securities 1550 Investments - Assets 1560 Investments - Other 1570 Equipment 0.00 0.00 1571 Equipment 0.00 0.00 1576 (Accumulated Depreciation) 1580 Other Assets TOTAL ASSETS (53.50) 189.78 2000 LIABILITIES 2600 Accounts Payable & Accrued Exp 0.00 0.00 2601 Accounts Payable 2610 Grants Payable 0.00 0.00 2611 Grants Payable 2620 Revenue Designated (Future Per.) 0.00 0.00 2621 Revenue Designated 2630 Loans from Related Parties 0.00 0.00 2631 Loans from Directors 2640 Mortgages /Notes Payable 0.00 0.00 2641 Notes Payable 2650 Other Liabilities 0.00 0.00 2651 Other Liabilities Total Liabilities 0.00 0.00 1 TIGARD 4TH OF JULY, INC. Page 2 Statement of Assets, Liabilities, & Fund Balance (Unaudited) December 31, 2008 Current Year 12 Mo. Period To Date 3000 FUND BALANCES 3670 Current Funds 3671 Unrestricted Funds 0.00 0.00 3676 Restricted Funds 0.00 0.00 3680 Equipment Fund 3690 Endowment Fund 3700 Other Fund 3710 Capital Stock or Trust Principal 3711 Capital Stock 0.00 0.00 3720 Paid In or Capital Surplus 3730 Retained Earnings / Accumulated Income 3731 Retained Earnings > 01/01/2008 0.00 (243.28) 3732 Current Earnings > 12/31/2008 53.50 53.50 Total Fund Balance 53.50 (189.78) TOTAL LIABILITIES & FUND BALANCE 53.50 (189.78) 0.00 0.00 Footnote: Footnote: Footnote: 2 CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 • 503 -639 -4171 FY 2009 -10 COMMUNITY EVENTS FUNDING REQUEST Due: February 13. 2009 Tigard 4 of July Celebration Event Name: Tigard 4 of July, Inc., 12420 S.W. Main Street Address: Tigard, Oregon 97223 City, State, Zip: Contact Name: Mike Man 503- 624 -2975 Telephone Number: mikemarr@verizon.net E -mail address: 1. Request (express in whole dollar amounts only) $ 11,500.00 Cash In -Kind Services (use of City property, City staff support, $ 1,600.00 etc. Please explain the services requested on a separate sheet) $ 13,100.00 Total Request 2. Purpose of Funding Request: See letter attached 3. How will this event benefit the Tigard Community? 4. How many Tigard residents do you anticipate participating in this event (or these events)? 5. Please submit the following information with this request: a . Most recent annual budget compared with the prior year's actual revenues and expenditures. The Budget should identify the period to which it applies, beginning and ending balances, • major revenue sources, major expenditure categories, and number of authorized positions. ** b. Audit report or financial statements for the last fiscal year. ** c. Articles of Incorporation :* d. 501(c)(3) status.* e. Organization Bylaws* * Information not required if it has been submitted at least once in the last five years. ** Lack of adequate financial information could result in denial of request. An electronic version of this application is available by contacting Liz Lutz at Lizbeth@tigard-or.gov. Tigard 4th of July, Inc. A Not for Profit Corporation FIN 93- 1031978 (503) 624-2975 First Bank of Tigard Building 12420 S. W. Main Street Tigard, Oregon 97223 February 10, 2009 Debbie Smith -Wagar Assistant Finance Director City of Tigard 13125 S.W. Hall Blvd. Tigard, Oregon 97223 Dear Ms. Smith - Wagar, The Board of Directors of Tigard 4th of July, Inc., a Non Profit Corporation, submit this letter with enclosures as our Funding Request for the Fiscal Year 2009 - 2010. To the criteria for funding, we submit the following comments: (1) The Tigard Old Fashioned 4th of July Celebration is primarily for Tigard area residents; we do not advertise outside of the area. (2) This event is open to all citizens, with the only restrictions being no alcoholic beverages, no smoking, no personal barbecues and no personal fireworks. (3) We stress a family oriented type of celebration on this annual event, with effort to provide quality entertainment, a family /community style picnic atmosphere, and public opportunity to participate at no cost (unless they should desire to purchase snacks at very reasonable prices, the proceeds going toward the subsequent year's event). (4) With twenty two annual events successfully accomplished (the first was in 1987), we feel that the event has proven to be valuable to the community, and very affordable for the city and the citizens attending. (5) As with item (4), the Board of Directors feel that our success for twenty two years, and the records we have kept, demonstrate an ability to reach our goals and keep within reasonable budget commitments. (6) Financial Statements are annually prepared and submitted. Debbie Smith -Wagar City of Tigard February 10, 2009 Page 2 (7) The Funding Request per our previous agreements with the City of Tigard are based upon the encouragement of other sources of revenue. We hope you find the information contained herein to be adequate for the City's budgeting purposes. We also hope you look forward to enjoying each year's event as much as we look forward to putting it on. Last year, the City of Tigard approved an award of $ 10,000.00 for the 2008/2009 fiscal year. We also received a supplemental allowance of $ 1,479.00 for insurance coverage. We took a draw on the current budget account in July of 2008. We will be seeking some or all of the remaining $ 7,000.00 in June of 2009. For the fiscal year 2009/2010, the Board of Directors of Tigard 4 of July, Inc. requests $ 10,000.00 in contribution from the City of Tigard plus approximately $ 1,500 to assist with insurance costs we are incurring. For most of the twenty two years, we were able to present the event with the same $ 7,500 support from the City of Tigard. However, in recent years the costs have increased, other public /private support has been increasingly difficult to obtain, and the City's insurance carrier no longer allows for the event to be insured as a City event. With regards to City in -kind contributions, we have identified the following impacted areas: Public Works - If the City Public Works personnel prepare the fireworks firing trench; I have been previously advised that the estimated cost is $ 400 (1999 $ subject to indexed adjustment). Police Department - The Police Department is advised of the event and incurs an estimated $ 1,200 (1999 $ subject to indexed adjustment) of cost for what primarily is traffic control after the event. Officers are present during the event more for public relations than for any policing requirements. We support the Officers presence, making some very important contacts with the citizens and youth in particular. Administration - Insurance for the event is no longer available through the City. Tigard 4 of July, Inc. purchases fireworks liability insurance from the fireworks supplier and general liability insurance from a Special Events carrier. Debbie Smith -Wagar City of Tigard February 10, 2009 Page 3 Should you have questions about any of the above, please contact me for assistance. Sincerely, R. Michael Marr Treasurer RMM /dbm Enclosures CC: Board Members TIGARD 4TH OF JULY, INC. Statement of Assets, Liabilities, & Fund Balance (Unaudited) December 31, 2008 Current Year 12 Mo. Period To Date 1000 ASSETS 1450 Cash - Non Interest Bearing 0.00 1451 Petty Cash 0.00 1452 General Checking Account (53.50) 189.78 1460 Savings & Temp. Investments 0.00 1461 Savings 0.00 1470 Accounts Receivable 0.00 1471 Accounts Receivable 0.00 1476 (Uncollectable Allowance) 0.00 0.00 1480 Pledges Receivable 0.00 1481 Pledges Receivable 0.00 1486 (Uncollectable Allowance) 0.00 0.00 1490 Grants Receivable 0.00 1491 Grants Receivable 0.00 1500 Receevables from Related Parties 0.00 1501 Receivables from Directors 0.00 1510 Other Receivables 0.00 1511 Notes Receivable 0.00 1516 (Uncollectable Allowance) 0.00 0.00 1520 Inventories For Sale or Use 0.00 1521 Inventories For Sale or Use 0.00 1530 Prepaid Expenses / Deferred Charges 0.00 1531 Prepaid Expenses 0.00 1540 Investments - Securities 1550 Investments - Assets 1560 Investments - Other 1570 Equipment 0.00 1571 Equipment 0.00 1576 (Accumulated Depreciation) 0.00 0.00 1580 Other Assets TOTAL ASSETS (53.50) 189.78 2000 LIABILITIES 2600 Accounts Payable & Accrued Exp 0.00 0.00 2601 Accounts Payable 2610 Grants Payable 0.00 0.00 2611 Grants Payable 2620 Revenue Designated (Future Per.) 0.00 0.00 2621 Revenue Designated 2630 Loans from Related Parties 0.00 0.00 2631 Loans from Directors 2640 Mortgages /Notes Payable 0.00 2641 Notes Payable 0.00 2650 Other Liabilities 0.00 0.00 2651 Other Liabilities Total Liabilities 0.00 0.00 1 TIGARD 4TH OF JULY, INC. Page 2 Statement of Assets, Liabilities, & Fund Balance (Unaudited) December 31, 2008 Current Year 12 Mo. Period To Date 3000 FUND BALANCES 3670 Current Funds 3671 Unrestricted Funds 0.00 0.00 3676 Restricted Funds 0.00 0.00 3680 Equipment Fund 3690 Endowment Fund 3700 Other Fund 3710 Capital Stock or Trust Principal 3711 Capital Stock 0.00 0.00 3720 Paid In or Capital Surplus 3730 Retained Earnings / Accumulated Income 3731 Retained Earnings > 01/01/2008 0.00 (243.28) 3732 Current Earnings > 12/31/2008 53.50 53.50 Total Fund Balance 53.50 (189.78) TOTAL LIABILITIES & FUND BALANCE 53.50 (189.78) 0.00 0.00 Footnote: Footnote: Footnote: 2 CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 7 503- 639 -4171 FY 2009 -10 COMMUNITY EVENTS FUNDING REQUEST Due: February 13, 2009 Event Name: �e_C O 0 1 .5--r (C_ Address: ( 0 00 � l I P e- .� I C�iz q City, State, Zip: ;� � / APP., Contact Name: C 'y &D l 1 l j � Telephone Number: E -mail address: Ti 1. Request (express in whole dollar amounts only) Cash $ 'T � -'l�L In -Bind Services (use of City property, City staff support, $ - etc. Please explain the services requested on a separate sheet) �/ C.._�'C CC Total Request $ , / C 2. Purpose of Funding Request: To offset the annual payment made per "second amendment to the agreement between the City of Tigard and Atfalati Recreation District" section 1.1. Atfalati Recreation District has committed to repay the City of Tigard over a 10 year period of time. 3. How will this event benefit the Tigard Community? The Cook Park concession stand and adjoining baseball/soccer fields enhance the recreational opportunities for the youth of Tigard. The new facilities provide a safe, clean, and desirable environment for children and their families. 4. How many Tigard ,gard residents do you anticipate participating in this event (or these events)? The annual attendance at Cook Park for the baseball and soccer games /practices /tournaments is estimated to be 30,000. 5. Please submit the following information with this request: a. Most recent annual' budget compared with the prior year's actual revenues and expenditures. The Budget should identify the period to which it applies, beginning and ending balances, major revenue sources, ma expenditure categories, and number of authorized positions. ** b. Audit report or financial statements for the last fiscal year. ** c. Articles of Incorporation.* d. 501(c)(3) status.* e. Organization Bylaws* * Information not required if it has been submitted at least once in the last five years. ** Lack of adequate financial information could result in denial of request. An electronic version of this application is available by contacting Liz Lutz at Lizbeth @tigard- or.gov. 4:47 PM Southside Soccer Club 01/28/09 Profit & Loss Accrual Basis January through December 2008 Jan - Dec 08 Income Apparel 441.00 Chinook Advertisers 2,050.00 Chinook Hotel Income 22,155.30 Chinook on -site Vendors 1,352.37 Chinook T -shirt Sales 19,117.40 Donations /Sponsorships Nike Match Contributions 25.00 Rental - Field Time 1,660.00 Donations /Sponsorships - Other 4,034.00 Total Donations /Sponsorships 5,719.00 Fundraising Scrip Sales 494.97 Fundraising - Other 57,486.94 Total Fundraising 57,981.91 Interest Income 2,937.69 Miscellaneous 3,971.02 OYSA Refunds 6,167.00 Registrations Refunds -13,002.52 Returned Checks - 5,244.00 Registrations - Other 772,895.55 Total Registrations 754,649.03 Uniforms Sold 77,825.00 Total Income 954,366.72 Cost of Goods Sold Apparel Expense 16,837.75 Coaches Pay Coaches Training 250.00 Coaches Pay - Other 172,262.95 Total Coaches Pay 172,512.95 Director Fees & Expense Indoor Administrator 4,000.00 Referee Director 10,236.50 Tournament Director 34,100.00 Director Fees & Expense - Other 7,444.41 Total Director Fees & Expense 55,780.91 Equipment 10,752.72 Fields Cook Park 12,278.88 Field Rentals 16,335.00 Field Workers 3,937.67 Maintenance & Repair 3,659.17 Stadium Turf 5,000.00 Tigard Turf 70,341.72 TTSD Facilities 10,980.00 Total Fields 122,532.44 Fundraising Supplies 36,170.94 Goods incl in Registration 63,856.32 OYSA Fees 36,170.36 Referees 38,307.75 Sanitary Services Garbage Helpers 2,865.84 Sanitary Services - Other 9,933.40 Total Sanitary Services 12,799.24 Uniforms Purchased 112,346.25 Total COGS 678,067.63 Page 1 4:47 PM Southside Soccer Club 01/28/09 Profit & Loss Accrual Basis January through December 2008 Jan - Dec 08 Gross Profit 276,299.09 Expense Advertising 6,882.23 Automobile Reimbursements 636.14 Bank & Credit Card Fees 9,047.27 Committee Expenses 2,887.35 Help w/ Club Tasks 22,041.63 Insurances 22,308.00 Legal and Accounting 1,165.00 Licenses & Fees 208.00 Maintenance & Repair 525.00 Meals & Entertainment 6,466.69 OASA Fees 420.00 • Office Expenses Computer /Internet 1,238.98 Copy Machine Service 2,688.00 Telephone Cellular Phones 4,675.00 Telephone - Other 3,270.80 Total Telephone 7,945.80 Total Office Expenses 11,872.78 Office Supplies 12,927.56 Payroll Taxes 7,489.30 • Postage & Shipping 3,149.70 Printing 7,079.77 Rent & Utilities Concession Electricty 762.79 Garbage 403.78 Internet Access 720.00 NW Gas 500.00 Office Electricity 2,250.00 Office Rent 15,384.60 Rent Misc Facilities or Items 126.00 Satellite 1, 760.82 Water 311.96 Total Rent & Utilities 22,219.95 Salaries & Wages 144,851.35 Travel & Conventions 11,139.63 US Club Soccer Fees 758.00 Web Site Provisioning 20,658.33 Total Expense 314,733.68 Net Income - 38,434.59 Page 2 TLL EXPENSE STATEMENT 2008 ; 2007 Budget 2007 Actual 2008 Budget Reforecast 2008 Actual 1.01.00 I Education 1.01.01 Baseball $0.00 $500.00 $4,000.00 $4,000.00 $1,250.00 1.01.02 Softball $3,500.00 $2,420.00 $4,016.00 $4,016.00 $2,218.90 1.01.03 Umpires - Baseball $300.00 $0.00 1.01.04 First Aid Training $0.00 $0.00 1.01.05 Positive Coaches Alliance $0.00 Total Education $3,800.00 $2,920.00 $8,016.00 $8,016.00 $3,468.90 1.02.00 Cook Park Fields Capital Equipment 1.02.01 Dugouts and Bullpens $0.00 1.02.02 Dirt and Turface $0.00 1.02.025 Netting $0.00 Misc. Equipment 1.02.03 j Railings $1,000.00 (Cook 3 & 4) $0.00 1.02.04 Bleachers ( ) $3,000.00 $3,000.00 $3,000.00 1.02.05 Misc - Replacement $0.00 Field Improvements $0.00 1.02.06 Baseball (Cook 1 & 2) $1,000.00 $2,588.27 $0.00 1.02.07 Softball (Cook 3 & 4) $0.00 Total Cook Park Fields $5,000.00 $2,588.27 $3,000.00 $3,000.00 $0.00 1.03.00 Equipment 1.03.01 I Baseball Equipment $6,000.00 $5,229.03 $6,500.00 $7,000.00 $6,708.69 1.03.02 Softball Equipment $2,500.00 $1,783.58 $2,900.00 $2,400.00 $2,957.37 1.03.03 Umpire Equipment $800.00 $393.88 1.03.035 I Field Equipment (Breakaway Bases) $0.00 $4,500.00 $3,850.00 $3,931.15 1.03.04 Baseball - Bullpens 1.03.05 I Softball -CFT $0.00 1.03.06 Softball - Metzger $0.00 $0.00 Total Equipment $9,300.00 $7,012.61 $13,900.00 $13,250.00 $13,991.09 1.04.00 Field Maintenance -- Baseball 1.04.01 Bleachers _ $0.00 1.04.02 'Chalk $0.00 1.04.03 iDirt $1,500.00 $1,500.00 $1,500.00 $0.00 1.04.04 1 Fencing $200.00 $0.00 1.04.05 [Misc. Repairs _ __ $500.00 $387.41 $500.00 $500.00 $407.60 1.04.06 Tools $500.00 $107.52 $500.00 $0.00 1.04.07 Fertilizer & Seed $0.00 1.04.08 I Turface-MVP $0.00 1.04.09 1Turface /Quick Dry/Chalk $3,300.00 $2,648.55 $3,000.00 $3,000.00 $1,371.00 1.04.10 Field Maintenance - Mary Woodward $3,000.00 $0.00 1.04.11 Field Maintenance - Cook Park $6,000.00 $10,000.00 $4,563.35 I Total Field Maintenance Baseball $6,000.00 $3,143.48 $11,000.00 $18,500.00 $6,341.95 Page 1 of 4 2/4/2009 TLL EXPENSE STATEMENT 2008 i 2007 Budget 2007 Actual 2008 Budget Reforecast 2008 Actual 1.05.00 I Field Maintenance -- Softball 1.05.01 !Chalk $0.00 1.05.02 Dirt $500.00 $500.00 $1,840.00 $1,840.00 1.05.03 Misc- Repair $200.00 $200.00 $200.00 $421.87 1.05.04 Fertilizer _ $0.00 1.05.05 Turface -MVP $0.00 1.05.05 Turface /Quick Dry/Chalk $1,500.00 $750.00 $1,500.00 $1,500.00 $200.00 1.05.10 Field Maintenance Mary Woodward $3,000.00 $3,000.00 $3,000.00 $914.14 Total Field Maintenance Softball $5,200.00 $750.00 $5,200.00 $6,540.00 $3,376.01 1.07.00 I Insurance 1.07.01 !Additional Fields Insurance $200.00 $181.80 $200.00 $160.00 $161.60 1.07.02 { Board & Volition $0.00 1.07.03 !Crime $200.00 $180.00 $200.00 $180.00 $180.00 1.07.04 Liability $2,300.00 $2,256.00 $2,300.00 $2,135.00 $2,134.80 1.07.05 Player Insurance $2,500.00 $2,463.40 $2,500.00 $1,700.00 $1,696.00 Total Insurance $5,200.00 $5,081.20 $5,200.00 $4,175.00 $4,172.40 1.08.00 !LL Charter Expense $1,500.00 $1,500.00 $1,056.00 $1,056.00 1.09.00 I Tigard Home Plate 1.09.01 Inventory $4,000.00 $4,141.99 $4,000.00 $4,000.00 $3,736.77 1.09.02 Equipment $0.00 1.09.03 !Building Improvements $114.90 $0.00 1.09.04 'Special Sales $0.00 Total Tigard Home Plate $4,000.00 $4,256.89 $4,000.00 $4,000.00 $3,736.77 1.10.00 TLL Apparrel Sales Expense 1.10.01 !Baseball Apparel Sales $6,000.00 $7,528.01 $6,000.00 $0.00 1.10.02 !Softball Apparel Sales $2,000.00 $1,812.00 $2,000.00 $2,179.00 $2,179.00 1.10.03 !Decal Sales $700.00 $672.00 $700.00 $0.00 j Total ApparelSales Expense $8,700.00 $10,012.01 $8,700.00 $2,179.00 $2,179.00 1.11.00 I Umpire Expense 1.11.01 !Baseball $11,340.00 $11,444.25 $12,000.00 $12,000.00 $12,640.50 1.11.02 Softball _ $3,000.00 $2,182.00 $3,000.00 $3,000.00 $3,107.50 1.11.03 Fall Ball $1,200.00 $1,720.00 $1,500.00 $1,500.00 $517.50 Total Umpire Expense $15,540.00 $15,346.25 $16,500.00 $16,500.00 $16,265.50 1.12.00 I Cook Park Expansion 1.12.01 I Land Purchase $0.00 1.12.02 !Concession Improvements $8,300.00 $8,266.95 $17,625.40 $17,640.00 $17,640.25 I Total Cook Park $8,300.00 $8,266.95 $17,625.40 $17,640.00 $17,640.25 Page 2 of 4 2/4/2009 TLL EXPENSE STATEMENT 2008 • , 2007 Budget 2007 Actual 2008 Budget Reforecast 2008 Actual 1.13.00 I Room Rentals 1.13.01 Baseball $1,500.00 $1,115.50 $1,200.00 $1,200.00 $782.50 1.13.02 Softball $1,750.00 $1,068.50 $1,200.00 $1,200.00 $756.00 1.13.03 Baseball Tryouts $250.00 $840.50 $900.00 $900.00 $758.25 1.13.04 Softball Tryouts $400.00 $246.00 $400.00 $400.00 $488.00 1.13.05 Board Meetings $200.00 $20.00 $200.00 $200.00 $245.25 1.13.06 Storage $4,800.00 $5,517.65 $5,100.00 $5,100.00 $5,690.00 1.13.07 CPR Training $0.00 Total Room Rental $8,900.00 $8,808.15 $9,000.00 $9,000.00 $8,720.00 1.14.00 Utilities 1.14.01 I Alarm Service $0.00 1.14.02 ;Garbage Collection $700.00 $141.14 $500.00 $500.00 $0.00 1.14.03 ;Sanitation Removal $3,500.00 $3,438.39 $3,500.00 $3,000.00 $4,225.45 1.14.04 Telephone $450.00 $432.44 $450.00 $450.00 $474.24 1.14.05 ;Electric Cook Park $750.00 $874.55 $900.00 $900.00 $563.28 Total Utilities $5,400.00 $4,886.52 $5,350.00 $4,850.00 $5,262.97 1 1.15.00 I Operation Expenses 1.15.01 ;Sponsorship Expense $1,000.00 $2,756.00 $1,000.00 $1,000.00 $2,916.25 1.15.02 I Postage $700.00 $375.40 $500.00 $500.00 $532.59 1.15.03 ; Printing $2,500.00 $1,341.33 $2,000.00 $2,000.00 $1,654.09 1.15.04 ;Awards & Pins $100.00 $105.65 $100.00 $100.00 $637.00 1.15.05 ;Books $500.00 $0.00 1.15.06 ;Web Site $1,750.00 $753.55 $1,100.00 $1,100.00 $240.00 1.15.07 Opening Day Supplies $500.00 $231.00 $500.00 $1,500.00 $1,096.80 1.15.08 Admin. Supplies $750.00 $49.95 $500.00 $500.00 $515.57 1.15.09 Registration Supplies $250.00 $250.00 $320.00 $318.07 1.15.10 Safety Supplies $500.00 $86.00 $200.00 $200.00 $0.00 1.15.11 Cartography $0.00 1.15.12 CT 12 Tax Report $50.00 $223.00 $250.00 $132.00 $132.00 ' 1.15.13 Board Meeting Expense $100.00 $100.00 $100.00 $0.00 1.15.14 Petty Cash $200.00 $200.00 $200.00 $155.00 1.15.15 Visa/MC Processing Fee $1,250.00 $1,245.13 $3,000.00 $1,075.00 $1,074.82 1.15.16 Bad Check Expense $216.00 $100.00 $100.00 $0.00 1.15.17 Banking Fees $395.08 $100.00 $100.00 $51.25 1.15.18 Background Checks $1 _ $100.00 $100.00 $110.00 Total Ops Expenses $9,950.00 $7,978.09 $10,000.00 $9,027.00 $9,433.44 1.16.00 Contributions 1.16.01 ;Alpenrose World Series /Regional Tourn $800.00 $500.00 $500.00 $650.00 1.16.02 ;Service Awards $100.00 $488.39 $200.00 $200.00 $244.00 1.16.03 ;Registration Drawing $420.00 $420.00 $420.00 $420.00 $420.00 1.16.04 ;Fountain Memorial $0.00 1.16.05 ;Tryouts Contribution $100.00 $0.00 Total Contributions $520.00 $1,808.39 $1,120.00 $1,120.00 $1,314.00 Page 3 of 4 2/4/2009 TLL EXPENSE STATEMENT 2008 2007 Budget 2007 Actual 2008 Budget Reforecast I 2008 Actual 1.17.00 I Tournament Fees 1.17.01 Baseball Post Season $1,650.00 $1,800.00 1.17.02 Softball Tournaments $1,800.00 $1,800.00 $1,970.00 $1,100.00 $600.00 $900.00 $900.00 $1,170.00 1.17.03 19/10 District 4 Honors Tournament $1,730.00 $2,000.00 $2,000.00 $2,322.50 1.17.04 'Post Season Team Expenses $3,356.45 $3,000.00 $3,000.00 $815.78 Total Tournament Fees $2,750.00 $7,486.45 $7,700.00 $7,700.00 $6,278.28 1.18.00 Uniforms 1.18.01 Baseball 1.18.011 A $6,240.00 4,601.35 $6,240.00 $5,785.00 $5,649.73 1.18.012 AA $7,800.00 5,782.22 $6,240.00 $6,955.00 $5,484.72 1.18.013 AAA $6,240.00 4,613.45 $7,800.00 $7,345.00 $5,940.16 1.18.014 Majors $6,240.00 5,725.86 $6,240.00 $6,240.00 $6,613.76 1.18.02 Pee Wee $7,360.00 6,840.02 $7,680.00 $7,960.00 $7,135.69 1.18.03 Softball 1.18.031 A $1,400.00 1,502.40 $1,800.00 $1,760.00 $2,652.80 1.18.032 AA $5,915.00 5,188.25 $4,550.00 $4,620.00 $4,504.10 1.18.033 AAA $2,340.00 2,234.65 $3,120.00 $2,640.00 $3,464.58 1.18.034 Majors /JV $1,300.00 1,446.60 $780.00 1.18.04 Baseball Post Season $2,340.00 $2,834.85 $2,880.00 6,713.58 $2,880.00 $2,880.00 $4,973.33 1.18.05 Softball Post Seaston $1,760.00 877.80 $1,440.00 $1,440.00 $3,003.65 1.18.06 Patches 894.00 $900.00 $900.00 $846.33 1.18.07 Umpire Shirts $300.00 $300.00 $300.00 $294.30 Total Uniforms $49,775.00 $46,420.18 $49,970.00 $51,165.00 $53,398.00 1.19.00 I Scholarship Expense $6,500.00 $6,485.00 $6,500.00 $5,515.00 $5,825.00 1.20.00 Cook Park Payment Appropriation $10,080.00 $0.00 1.30.00 Capital Improvement Appropriation $21,425.00 $1,408.60 00 $0.00 Total Expenses $187,840.00 $143,250.44 $185,690.00 $183,233.00 $162,459.56 Page 4 of 4 2/4/2009 CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503- 639 -4171 FY 2009 -10 COMMUNITY EVENTS FUNDING REQUEST Due: February 13, 2009 Event Name: City of Tigard Dog Park Community Events Website: www.tigarddogarks.org Address: 11774 SW 125 Ct. City, State, Zip: Tigard, OR 97223 Contact Name: Chris Garsteck Telephone Number: (503) 347 -9841 E -mail address: kariba_or@msn.com 1. Request'(express in whole dollar amounts only) Cash $ 400 In -Kind Services $ -0- Total Request $ 400 2. Purpose of Funding Request: The Tigard Dog Park Committee is a citizens group that works with the Tigard Parks Department to manage the 3 off -leash dog parks in the City of Tigard. This request is for funds to support the community events organized by the Committee at these off - leash dog parks and human/canine educational materials at the dog parks and on our website. The Dog Park Committee is very grateful to have received previous grant funding. We strive to continue to be good stewards of the funds for the benefit of the human and canine users of the dog parks. The grant funds will continue to help the Dog Park Committee provide the sense of `community' at the dog parks in the next fiscal year. Dog Days of Tigard: This is a celebration of Tigard's off -leash dog parks held at Potso Dog Park in July. Along with being a fun event for dogs and people, it is a way of letting park users know of the partnership of Coe Manufacturing and the City of Tigard in providing the land for the dog park. Last summer's event was held on July 19, 2008. Attached is a copy of the advertising flyer for that event. The demonstration by the Washington County Sheriff's K -9 Unit was definitely a crowd pleaser. The nail trimming was a good thing (from the owner's perspective!) with over 50 dogs getting their nails trimmed. Unfortunately, most of the canines did not appreciate the `pedicure'. • Information booths provided experts on animal health, dog behavior and conflict resolution. A number of local businesses also attended the event to show off the latest fashion in doggy `couture' as well as the latest in canine accessories. And the ever popular `musical hula - hoops', where humans and canines participate, was an event favorite. Approximately 85 people attended this event. The Committee is already planning Dog Days of Tigard for summer 2009. Grant funds will be used for creating advertising flyers and raffle /game prizes to supplement merchant donations. $225 Halloween Dog and Owner Costume Contest: This annual Halloween costume contest has been consistently the most popular event with dog park users and has become a tradition at Potso Dog Park. The distinguished panel of judges this year included Mayor Craig Dirksen, Oregonian columnist Deborah Woods and Dr. Bianca Shaw from Back on Track Veterinarian Rehab Center. Prizes were awarded for Best Overall Costume, Most Clever Costume, Best Owner Dog Look -a -Like, Most Original Costume and Best Schmoozer! It was a really fun event enjoyed by all attendees. The event was also featured as the cover story in the `Living Here' section of The Times newspaper (see attachment). Grant funds will be used for contest flyers and prizes for the event scheduled in October 2009. $125 Office Supplies: Educational flyers are posted at the dog parks throughout the summer. The flyers are printed on colored paper to draw dog owner's attention to them. Approximately 50 -75 copies of each are needed each year. Dog park updates and notifications are posted at each park letting users know when closures are scheduled, special events are upcoming and other information as needed. A general dog park flyer about dog parks in the City of Tigard is made available at all of the dog parks. Grant funds will be used for laminating sheets, print cartridges and paper. $50 3. How will this event benefit the Tigard Community? In previous applications, we stated that the Committee believes that Tigard Dog Parks provide an opportunity for users to experience a sense of `community'. Attached are comments from dog park users that articulate this experience in their own words. These comments were solicited from users, via the Tigard Dog Park website, for presentation at the City of Tigard's Park System Master Plan Visioning Workshop held this past fall. The comments include ` Potso Dog Park has been a community gathering place...', `...coming to the park to learn from others...', ...saved my dog from having to go to the pound', ...a joy to dog owners', and many more heartfelt responses about the dog parks in Tigard. We offer these insights, from the actual users of the dog parks, as a testament to how the grant funds have contributed to the Tigard Community. 4. How many Tigard residents do you anticipate participating in this event (or these events)? For the year 2008, participation has run between 20 -50 residents at each event (Dog Days of Tigard and the Halloween Costume Party). Actual attendance is higher if non - residents are included. Educational materials reach over 150 users in distributed flyers alone. The materials are also posted throughout the dog parks so the total number of residents who additionally read the information, without taking a copy, would be higher but difficult to measure. Also, the City of Tigard's web site has information on how citizens can provide feedback on events, register concerns and make suggestions. The Committee does respond to all emails, as needed. If the Committee does not have the information to respond to the email, it is then forwarded to the Parks Department Supervisor for a response. The Tigard Dog Park website is another resource that is available to residents. Statistics for the website are attached. The statistics indicate that the website is being looked at by a substantial number of internet users. 5. Please sub M it the following information with this request: a. Most recent annual budget compared with the prior year's actual revenues and expenditures. The Budget should identify the period to which it applies, beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. ** SEE ATTACHED b. Audit report or financial statements for the last fiscal year.** SEE ATTACHED c. Articles of Incorporation.* The Tigard Dog Park Committee is not incorporated. d. 501(c)(3) status.* The Tigard Dog Park Committee does not have 5010(3) status. e. Organization Bylaws.* See above. * Information not required if it has been submitted at least once in the last five years. * * Lack of adequate fmancial information could result in denial of request. An electronic version of this application is available by contacting Liz Lutz at Lizbeth@tigard-or.gov. Attachments: 1. Financial statements for dog park accounts provided by the City of Tigard Finance Department. 2. Dog Days of Tigard 2008 advertising flyer 3. The Times newspaper article on the Halloween Costume Contest 4. Comments from dog park users 5. Statistics for Tigard Dog Park website: www.tigarddogparks.org Attachment #1 Financial statements for dog park accounts provided by the City of Tigard Finance Department. General Ledger Detailed Trial Balance User: kathyge Printed: 02/12/2009 - 1:16 .T I.GARD . Period 1 to 8, 2009 Account Number Description Budget Beginning Balance Debit This Period Credit This Period Ending Balance 100 GENERAL FUND LIABILITIES 100 - 0000 - 229081 Dog Parks Trust Account 0.00 160.69 07/30/2008 CR 01 000468 Cash Receipts Batch 430.07.2008 0.00. 25.00 08/01/2008 CR 02 000014 Cash Receipts Batch 301.08.2008 0.00 282.57 02/11/2009 CR 08 000200 Cash Receipts Batch 411.02.2009 100- 0000 - 229081 Totals: (2,652.58) 0.00 468.26 (3,120.84) 100 -0000 LIABILITIES Totals: (2,652.58) 0.00 468.26 (3,120.84) LIABILITIES Totals: (2,652.58) 0.00 468.26 (3,120.84) 100 Totals: 0.00 (2,652.58) 0.00 468.26 (3,120.84) Report Totals: 0.00 (2,652.58) 0.00 468.26 (3,120.84) GL - Detailed Trial Balance ( 02/12/2009 - 1:16) Page 1 General Ledger .. Detailed Trial Balance User kathyge Printed: 02/11/2009 - 7:27 `' r G -ARD Period 1 to 8, 2009 Account Number Description Budget Beginning Balance Debit This Period Credit This Period Ending Balance 100 GENERAL FUND LIABILI'I'IhS 100- 0000 - 229079 Dog Park Social Service Grant 07/10/2008 GL 01 000143 FY 08/09 - Donation to Dog Park 0.00 400.00 08/05/2008 AP 02 000044 Smi13750 - Nicole Smith Ck# 58752 21.99 0.00 Dog Park Expenses 10/01/2008 AP 04 000014 Smi 13750 - Nicole Smith Ck# 59684 14.87 0.00 Dog Park Expense - Halloween Tennis Balls 100 - 0000 - 229079 Totals: (2.85) 36.86 400.00 (365.99) 100 -0000 LIABILITIES Totals: (2.85) 36.86 400.00 (365.99) LIABILITIES Totals: (2.85) 36.86 400.00 (365.99) 100 Totals: 0.00 (2.85) 36.86 400.00 (365.99) Report Totals: 0.00 (2.85) 36.86 400.00 (365.99) GL - Detailed Trial Balance ( 02/11/2009 - 7:27) Page 1 CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503- 639 -4171 FY 2009 -10 COMMUNITY EVENTS FUNDING REQUEST Due: February 13, 2009 Event Name: TIGARD AREA FARMERS MARKET Address: PO BOX 320421 City, State, Zip: TIGARD, OR 97281 Contact Name: STAN BAUMHOFER, PRESIDENT Telephone Number: 503 - 706 -7669 Email address: SWBPDX@aAOL.COM 1. Request (express in whole dollar amounts only) Cash $8,500.00 In -Kind Services (use of City property, City staff support, $0.00 etc. Please explain the services recinested on a separate sheet) Total Request $8,500.00 2. Purpose of Funding Request: Funding of $8500 will all the purchase of: • Canopies, chairs, tables and other equipment necessary to conduct food preparation demonstrations during tl%e Farmers' Market. (Estimated cost: $ 4,000 • Traffic Control Barriers to provide a secure and appropriately marked area where the vendors and visitors to the markc.-can safely interact and conduct business. (Estimated cost: $ 3,000 ) • Banners to announce the Farmers' Market dates and times of operation. Costs for printing recipes will also be offset by this grant. (Estimated cost: $ 1,500. The food prep equipment, traffic control barriers and banners will be carefully stored during months the market is not in operation so they can be used for many years to come. Tigard Area Farmers' Market (TAFM) Funding Request — 2009 Page - 1 3. How will this event benefit the Tigard Community? With the transition to a new year, cur community is braced to confront a diverse set of issues for which no easy solutions appear forthcoming. The impact of national maladies ranging from a failing economy to a crisis in health care, have their local manifestations in our own city. The situation requires no less than a revitalized sense of community and a fresh approach to the problems on our doorstep. There is no better way to bring people together than food. Indeed, the consumption of food is at the center of many hot - button issues we currently face. Patterns of food consumption and its transportation impact energy use and global climate change, economic strength, and our ability to protect our health and that of our children. Perhaps the most serious food - related health problem facing our country at present is what medical professionals have labeled , a national diabetes epidemic. The World Health Organization (WHO) lists the United States as third in the top ten countries of diabetes sufferers World wide, an estimated 3.2 million will die in 2009, with the numbers growing exponentially into the future. The WHO also notes that major causes of diabetes are "unhealthy diets, obesity and sedentary lifestyles (site website)." The majority of sufferers have type 2 diabetes, which does not require insulin but can be regulated by diet and lifestyle changes. The New England Journal of Medicine supports these findings in an article by A. P. Rochini. Rochini's findings conclude that "childhood obesity has reached epidemic proportions; worldwide, approximately 22 million children under five years of age are overweight. During the past three decades, the number of overweight children in the United States has more than doubled (site article)." Additionally, childhood obesity rates are increasing in greater percentages in African American and Hispanic populations. While findings such as these are initially overwhelming, grass roots community action and concerted informational campaigns do have an impact. In addressing global problems, acting locally is the best solution to target change in our own community. The city of Tigard currently contains the ideal venue to promote healthy eating. The Tigard Area Farmers' Market (TAFM) is a group of local farmers and vendors who come together weekly during the summer months (26 weeks) to sell produce, various prepared foods, plants and crafts. Drawing on this important community resource, TAFM proposes to reach an audience of approximately 80 residents per week (2,000 individuals) and demonstrating that eating healthy is easily achievable by using local, seasonal vegetables in a variety of simple recipes. With funding from the City of Tigard, TAFM will offer food preparation demonstrations, provide tips, information on caloric intake, health benefits of eating healthfully and recipe cards. The TAFM demonstrations will actively and directly engage our residents by not only showing how to make healthy meals, but by sharing samples of the prepared food with members of the audience. The audience will have a direct physical experience with what they have learned, reinforcing their new knowledge and bringing it home with them (literally!). This will make it more likely that audience members will actually prepare the Tigard Area Farmers' Market (TAFM) Funding Request — 2009 Page - 2 foods they've seen created, much more so than if they were provided with merely a printed recipe card. This project has secondary implications beyond health as well. Promoting the purchasing of local produce supports our local economy and lessens the impact of the transportation costs of distant produce and processed foods. These costs are both economic and environmental. Ultimately, this project creates a sense of community and a bridge between local venders and the citizens of Tigard, in a partnership of lasting health. 4. How many Tigard residents do you anticipate participating in this event (or these events)? Approximately 80 residents per week for 26 weeks (over 2,000 residents). 5. Please submit the following information with this request: See Attachments, 5a - 5e a. Most recent annual budget compared with the prior year's actual revenues and expenditures. The Budget should identify the period to which it applies, beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. * b. Audit report or financial statements for the last fiscal year. ** c. Articles of Incorporation.* d. 501(c)(3) status." Applied for. e. Organization Bylaws* * Information not required if it has been submitted at least once in the last five years. ** Lack of adequate financial information could result in denial of request. An electronic version of this application is available by contacting Liz Lutz at Lizbeth @tigard - or.gov. Tigard Area Farmers' Market (TAFM) Funding Request — 2009 Page - 3 � Z ' TIGARD AREA FARMERS � •� MARKE Prepare By -� - 2008 Actual; 2009 Budget Stan Baumhofer A B I C D 1 Description 2008(3) 2009 2 Receipts Budget 3 Vendor Space Fees 33,365 39,000 _ 4 Grants 1,500 11,000 _ 5 Total Receipts 34,865 50,000 6 7 Expenses 8 Private Contractors 20,077 25,000 9 Rent, Utilities & Maint. 1,271 1,800 10 Printing & Postage 181 480 _11 Depreciation 3,000 3,000 12 Insurance 685 720 13 Market Entertainment 4,250 3,900 14 Licenses & Permits 208 240 15 Lot Sweeping _ _ 200 16 Auto 120 17 Porta Potty 1,500 1,800 18 Supplies 1,156 1,200 19 Advertising & Signage 2,775 _ 2,400 20 Parking Lot 1,200 1,300 21 Internet & Cr Cd Proces 1,042 1,200 22 Other Misc 1,488 1,640 23 Demo - Healthy Food 8,500 24 25 26 27 28 Total Expense 38,833 53,500 29 Tokens Outstanding 170; 1,000 30 Excess or (Deficit) (4,138) (2,500) 31 32 33 Total Assets 12/31 11,532 12,032 34 Cash On Hand 12/31 2,532 3,032 SOURCE: (3)From Acct. Records Grant 2009 Budget Rev. 2-1-09 swb Bylaws of the Tigard Area Famers' Market ARTICLE 1: PURPOSE To provide Tigard area residents with a place, support community sponsored organizations and provide services and educational assistance to market vendors. ARTICLE 2: BOARD OF DIRECTORS Section 1: Powers. The Board shall be responsible for establishing policies of vendor development and overseeing the business affairs of the corporation. Section 2: Number and term. The Board of Directors shall consist of no less than three and no more than nine members. Each director shall serve a term of three years. The terms will be staggered so that mo more than one third of the members will be elected each year. Each director shall serve until their successor has been elected and qualified. Directors may be removed from office for cause and replaced until the next appointment. Section 3: Annual Meeting. The annual Meeting of the Board shall be held in the first three months of the calendar year. Section 4: Board Meetings. The Board of Directors will meet quarterly or more often if deemed necessary during the market season. Section 5: An action of Directors without a Meeting. Any action required or permitted to be taken by the Board may be taken without a meeting if a written consent setting forth the action to be taken is signed by two member so the Board. Any such written consent shall be inserted in the minutes of the next meeting. ARTICLE 3: EXECUTIVE AND OTHER COMMITTEES Section 1: Executive Committee. The Board of Directors may establish an executive committee. The executive committee shall consist of the officers of the corporation and other members elected or appointed by the Board. The executive committee may have and exercise the authority of the Board Directors in the management of the corporation subject to the review and approval of the Board at its next meeting. Section 2: Other committees. The Board may, from time to time, appoint such standing and ad -hoc committees as it deems advisable. Membership of those committees shall include Board members and other interested individuals. Power and responsibilities of such committees shall be determined by the Board. Section 3: Minutes. All committees appointed under this article shall keep regular minutes of the transactions of their committees. ARTICLE 4: OFFICERS Section 1: Number. The officers of the 'corporation shall be a President, a Vice - President, a Secretary and a Treasurer. 5 • Section 2: Removal. Any officer or agent appointed by the Board may be removed by the Board whenever in its judgment the best interests of the corporation would be served thereby. Section 3: Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or otherwise, may be filled by the President for the unexpired portion of the term. Section 4: President. The President shall be the principal executive officer of the corporation subject to the Board's control and shall supervise and control the business affairs of the corporation. Section 5: Vice - President. The Vice - President, in the event of death, disability or absence of the President, shall have all the duties and authority normally vested in the President of the corporation. Section 6: Secretary. The Secretary shall keep a record of the meetings of the Board of Directors. Section 7: Treasurer. The Treasure sha' ; supervise the financial affairs of the corporation and perform such other duties as the President and the Board may prescribe. This may be a paid position. ARTICLE 5: INDEMNIFICATION OF BOARD OF DIRECTORS Each Director or Officer now or hereafter serving the corporation, and each person who at the request of on behalf of the corporations now serving or hereafter serves as Director or Officer of the corporation and his or her representative heirs, executors and personal representative, shall be indemnified by the corporation against expenses actually and necessarily incurred by him or her in connection with the defense of any action, suit or proceeding, in which he or she is made a party by reason of being or having been such a Director or Officer, except in relation to matters to which he or she shall be adjudged such suit, action or proceeding to be liable for negligence or misconduct in the performance of duty, but such indemnification shall not be deemed exclusive of any other rights to which such person may be entitled under any law, agreement, vote of Board of Directors, or otherwise. ARTICLE 6: The Bylaws may be altered or amended by a vote at the annual meeting whereby the amendment is presented as an item of agenda. ARTICLE 7: ACCOUNTING YEAR The fiscal year shall be the calendar year. Orig. 1998 Rev. October 1999 Rev. January 2009 . . ( .---. , U.S. Corporation Income Tax Return OMB No. 1545 -0123 Form 1120 For calendar year 2007 or tax year Department of the Treasury beginning , ending 2007 Internal Revenue Service A Check it Use Name B Employer identification number la Consolidated I IRS TIGARD AREA FARMERES MARKET, INC. 93-1247459 b Life/nonlife consoti- label. dated return I I Other- Number, street, and room or suite no. If a P.O. box, see instructions. C Date incorporated 2 P ttach l holding co. 1 Wise, 10685 SW 85TH AVE. 10/05/1998 (attach l h. din 3 Personal service core. print (see instructions) I I or type. City or town, state, and ZIP code D Total assets (see instructions) 4 Schedule M -3 I TIGARD, GARD , OR 9 7 2 2 3 attached $ 0 , E Check it (1)I —I Initial return (2)F1 Final return (3)17 Name change (4)n Address change 1 a Gross receipts or sales 3 7, 9 2 7. b Less returns and allowances - 221.C881 ► 1 c 37,706. 2 Cost of goods sold (Schedule A, line 8) 2 3 Gross profit. Subtract line 2 from line 1c 3 37,706. 4 Dividends (Schedule C, line 19) . 4 to 5 Interest 5 O • 6 Gross rents 6 a c 7 Gross royalties 7 8 Capital gain net income (attach Schedule D (Form 1120)) 8 9 Net gain or (loss) from Form 4797, Part II, line 17 (attach Form 4797) . 9 10 ' Other income (attach schedule) 10 11 Total income. Add lines 3 through 10 ► 11 37,706. 0 12 Compensation of officers (Schedule E, line 4) _ 12 2 13 Salaries and wages (less employment credits) 13 ✓ 14 Repairs and maintenance 14 . 15 Bad debts 15 0 16 Rents 16 c 17 Taxes and licenses 17 0 V ▪ 18 Interest 18 19 Charitable contributions 19 20 Depreciation from Form 4562 not claimed on Schedule A or elsewhere on return (attach Form 4562) 20 3,000. 0 a 21 Depletion 21 C • 22 Advertising . 22 Y O 23 Pension, profit- sharing, etc., plans 23 N 24 Employee benefit programs 24 c 25 Domestic production activities deduction (attach Form 8903) 25 in 26 Other deductions (attach schedule) SEE STATEMENT 1 26 38,737. c 27 Total deductions. Add lines 12 through 26 ► 27 41,737. 0 :0 28 Taxable income before net operating loss deduction and special deductions. Subtract line 27 from line 11 ... 28 -4,031. 0 v' 29 Less: a Net operating loss deduction STATEMENT 2 29a 0 . p b Special deductions (Schedule C, line 20) 29b 29c 30 Taxable income. Subtract line 29c from line 28 (see instructions) , 30 • -4 031 . 31 Total tax (Schedule J, line 10) 31 0 . to 32 a 2006 overpayment credited to 2007 32a • w • b 2007 estimated tax payments 32b • E c 2007 refund applied for on Form 4466 32c ( ) d Bal 00.- 32d m . e Tax deposited with Form 7004 32e -o C f Credits: (1) Form 2439 (2) Form 4136 32f 32g m — x 33 Estimated tax penalty (see instructions). Check if Form 2220 is attached ■ I I 33 ~ 34 Amount owed. If line 32g is smaller than the total of lines 31 and 33, enter amount owed 34 0 . 35 Overpayment. If line 32g is larger than the total of lines 31 and 33, enter amount overpaid 35 36 Enter amount from line 35 you want: Credited to 2008 estimated tax ► Refunded ■ 36 Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief. it is true, correct, and complete. Declarati of preparer (other than taxpayer) is based on all information of which preparer has any knowledge - Sign Azdt.c.:04,,t.i....., Ma the.I RS discuss this ., . return 1� I with the preparer Here �\ ' s � ow ` n ' Yes I I No Blow S ature of officer D Title l Preparer's Date Check if Preparer's SSN or PTIN Paid signature - 14 el I X I P00315342 Preparer's Firm's name SHANN• may'. ' OXLEY CPA EIN 26 :1703467 Use Only self- employed), ® 12360 SW JAMES ST Phone no. 503-590-5176 iw address, and ZIP coda TIGARD, OR 97223 U 711601 Illl /A En.' Dr:..un.. /Donan..nrL Dnduntinn An Atnf:nn can .ncfn.nf:nno Lnrm 119n ronrm J Form 1120 (2007) TIGARD AREA FARMERES MARKET , INC . 9 3 -12 4 7 4 5 9 Page 2 Schedule A Cost of Goods Sold (see instructions) 1 Inventory at beginning of year 1 2 Purchases 2 3 Cost of labor 3 4 Additional section 263A costs (attach schedule) 4 5 Other costs (attach schedule) 5 6 Total- Add lines 1 through 5 6 7 Inventory at end of year 7 8 Cost of goods sold. Subtract line 7 from line 6. Enter here and on page 1, line 2 8 9 a Check all methods used for valuing closing inventory: . (i) I I Cost (ii) I I Lower of cost or market (iii) I I Other (Specify method used and attach explanation.) lo- b Check if there was a writedown of subnormal goods ► c Check if the LIFO inventory method was adopted this tax year for any goods (if checked, attach Form 970) ► d If the LIFO inventory method was used for this tax year, enter percentage (or amounts) of closing inventory computed under LIFO 9d e If property is produced or acquired for resale, do the rules of section 263A apply to the corporation? I Yes No f Was there any change in determining quantities, cost, or valuations between opening and closing inventory? If "Yes, attach explanation I I Yes F No (a) Dividends o (c) Special deductions - Schedule C Dividends and Special Deductions (see instructions) 7° (b) received (a) x (b) 1 Dividends from less- than -20% -owned domestic corporations (other than debt - financed stock) _ _ 70 2 Dividends from 20 % -or- more -owned domestic corporations (other than debt - financed stock) 80 see 3 Dividends on debt - financed stock of domestic and foreign corporations instructions 4 Dividends on certain preferred stock of less-than-20% -owned public utilities 42 5 Dividends on certain preferred stock of 20% -or- more -owned public utilities 48 6 Dividends from less- than -20% -owned foreign corporations and certain FSCs 70 7 Dividends from 20% -or- more -owned foreign corporations and certain FSCs 80 8 Dividends from wholly owned foreign subsidiaries 100 9 Total. Add lines 1 through 8 10 Dividends from domestic corporations received by a small business investment company operating under the Small Business Investment Act of 1958 100 11 Dividends from affiliated group members 100 12 Dividends from certain FSCs 100 13 Dividends from foreign corporations not included on lines 3, 6. 7, 6, 11, or 12 14 Income from controlled foreign corporations under subpart F (attach Form(s) 5471) • 15 Foreign dividend gross -up 16 IC -DISC and former DISC dividends not included on lines 1. 2, or 3 17 Other dividends 18 Deduction for dividends paid on certain preferred stock of public utilities 19 Total dividends. Add lines 1 through 17. Enter here and on page 1, line 4 • 20 Total special deductions. Add lines 9, 10, 11, 12, and 18. Enter here and on page 1, line 29b ► Schedule E Compensation of Officers (see instructions for pa 1, line 12) Note: Complete Schedule E only i1 total receipts (fine la plus fines 4 through 10 on page 1) are $500,000 or more. (b ) Social security (c) Percent of Percent of corporation (a ) Name of officer number time devoted stock owned (f) Amount of • to business (d) Common (e) Preferred compensation 1 2 Total compensation of officers ..... ............................... 3 Compensation of officers claimed on Schedule A and elsewhere on return 4 Subtract line 3 from line 2. Enter the result here and on page 1, line 12 71161 12-26- 07 Form 1120 (2007) J , , • Form 1120 (2007) TIGARD AREA FARMERES • MARKET , INC . 93-1247459 Page 3 Schedule J Tax Computation (see instructions) 1 Check if the corporation is a member of a controlled group (attach Schedule 0 (Form 1120)) • 2 Income tax. Check if a qualified personal service corporation (see instructions) • I I 2 0 . 3 Alternative minimum tax (attach Form 4626) , 3 4 Add lines 2 and 3 4 0. 5a Foreign tax credit (attach Form 1118) . 5a b Credits from Forms 5735 and 8834 5b c General business credit. Check applicable box(es): _ I Form 3800 I I Form 5884 Form 6478 I I Form 8835, Section B I I Form 8844 I Form 8846 5c d Credit for prior year minimum tax (attach Form 8827) 5d _ e Bond credits from: I I Form 8860 1 I Form 8912 5e 6 Total credits. Add lines 5a through 5e 6 7 Subtract line 6 from line 4 7 0. 8 Personal holding company tax (attach Schedule PH (Form 1120)) 8 9 Other taxes. Check if from: ( I Form 4255 I I Form 8611 I I Form 8697 I I Form 8866 I I Form 8902 I I Other (attach schedule) g 10 Total tax. Add lines 7 through 9. Enter here and on page 1, line 31 10 0 . Schedule K Other Information (see instructions) 1 Checkaccounting method: a Lx 1 Cash b I I Accrual Yes I No 7 At any time during the tax year, did one foreign person Yes No c I 1 Other (specify) ► own, directly or indirectly, at least 25% of (a) the total 2 See the instructions and enter the: voting power of all classes of stock of the corporation entitled to vote or (b) the total value of all classes of stock a Business activity code no. • 445230 of the corporation? X b Business activity ► LOCAL FARMERS MKT If "Yes," enter: (a) Percentage owned • _ C Product or service ► LOCAL GROWN PRODUCE and (b) Owner's country ■ _ 3 At the end of the tax year, did the corporation own, directly or c The corporation may have to file Form 5472, Information indirectly, 50% or more of the voting stock of a domestic Return of a 25% Foreign -Owned U.S. Corporation or a . corporation? (For rules of attribution, see section 267(c).) .. _ . X Foreign Corporation Engaged in a U.S. Trade or Business. • If "Yes; attach a schedule showing: (a) name and Enter number of Forms 5472 attached • employer identification number (EIN), (b) percentage owned, 8 Check this box if the corporation issued publicly offered and (c) taxable income or (loss) before NOL and special deduction of such corporation for the tax year ending with or debt instruments with original issue discount ► I 1 within your tax year. If checked, the corporation may have to file Form 8281, . .: 4 Is the corporation a subsidiary in an affiliated group or a Information Return for Publicly Offered Original Issue parent - subsidiary contioiled group? X Discount Instruments. If "Yes," enter name and EIN of the parent corporation • 9 Enter the amount of tax - exempt interest received or accrued during the tax year ■ $ • 10 Enter the number of shareholders at the end of the tax 5 At the end of the tax year, did any individual, partnership, year (if 100 or fewer) ► corporation, estate, or trust own, directly or indirectly, • 50% or more of the corporation's voting stock? (For rules 11 If the corporation has an NOL for the tax year and is of attribution, see section 267(c).) X electing to forego the carryback period, check here ... • I F If "Yes," attach a schedule showing name and identifying If the corporation is filing a consolidated return, the statement number. (Do not include any information already entered required by Regulations section 1.1502 21(b)(3) must be attached or the election will not be valid. • in 4 above.) Enter percentage owned ► — 12 Enter the available NOL carryover from prior tax years 6 During this tax year, did the corporation pay dividends (other (Do not reduce it by any deduction on line than stock dividends and distributions in exchange for stock) 29a.) • $ 7,063. in excess of the corporation's current arid accumulated earnings and profits? (See sections 301 and 316.) X 13 Are the corporation's total receipts (line la plus lines 4 through If "Yes; file Form 5452, Corporate Report of 10 on page 1) for the tax year and its total assets at the end of the Nondividend Distributions. tax year less than $250,000? X If this is a consolidated return, answer here for the parent If "Yes,' the corporation is not required to complete Schedules L, M -1, and M -2 on page 4. Instead, enter the total amount of cash corporation and on Form 851, Affiliations Schedule, for distributions and the book value of property distributions (other • each subsidiary. than cash) made during the tax year. • $ 0 . JWA Form 1120 (2007) 711621 12_9n_n7 Form 1120 (2007) TIGARD AREA FARMERES MARKET , INC . 9 3 -12 4 7 4 5 9 Page 4 Schedule L I Balance Sheets per Books Beginning of tax year End of tax year Assets (a) (b) (c) (d) 1 Cash 2a Trade notes and accounts receivable b Less allowance for bad debts ( ) ( ) 3 Inventories 4 U.S. government obligations 5 Tax - exempt securities 6 Other current assets (att. sch.) 7 Loans to shareholders 8 Mortgage and real estate loans 9 Other investments (att. sch.) 10a Buildings and other depreciable assets _ b Less accumulated depreciation.( ) ( ) 11a Depletable assets b Less accumulated depletion ( ) ( ) 12 Land (net of any amortization) 13a Intangible assets (amortizable only) b Less accumulated amortization ( ) ( ) 14 Other assets (att. sch.) 15 Total assets Liabilities and Shareholders' Equity 16 Accounts payable 17 Mortgages, notes, bonds payable in less than 1 year 18 O ther current liabilities (alt. sch.) 19 Loans from shareholders 20 Mortgages, notes, bonds payable in 1 year or more 21 Other liabilities (att. sch.) • 22 Capital stock: a Preferred stock b Common stock • 23 Additional paid -in capital 24 Retained earnin - Appropr (attach schedule) 25 Retained earnings - Unappropriated 26 Adjustments to shareholders' equity (attach schedule) 27 Less cost of treasury stock ( ) ( ) 28 Total liabilities and shareholders' equity Schedule M - 1 Reconciliation of Income (Loss) per Books With Income per Return Note: Schedule M -3 required instead of Schedule M -1 if total assets are $10 million or more - see instructions 1 Net income (loss) per books 7 Income recorded on books this year not 2 Federal income tax per books included on this return (itemize): 3 Excess of capital losses over capital gains Tax - exempt interest $ 4 Income subject to tax not recorded on books this year (itemize): 8 Deductions on this return not charged • 5 Expenses recorded on books this year not against book income this year (itemize): deducted on this return (itemize): a Depreciation $ $ a Depreciation $ b Charitable contributions Charitable $ b contributions • Travel and C entertainment ... $ _ 9 Add lines 7 and 8 6 Add lines 1 through 5 10 Income (page 1, line 28) - line 6 less line 9 Schedule M - 2 Analysis of Unappropriated Retained Earnings per Books (Line 25, Schedule L) 1 Balance at beginning of year _ 5 Distributions: a Cash 2 Net income (loss) per books b Stock 3 Other increases (itemize): c Property 6 Other decreases (itemize) : • 7 Add lines 5 and 6 4 Add lines 1, 2, and 3 8 Balance at end of year (line 4 less line 7) 711631 J WA Form 1120 (2007) 12 -26 -07 TIGARD AREA FARMERES MARKET, INC. 93-1247459 'ORM 1120 OTHER DEDUCTIONS STATEMENT 1 ►ESCRIPTION AMOUNT :ONTRACT LABOR 21,500. ADVERTISING 1,320. ITILITIES 2,511. INSURANCE 977. SIC. & PERMITS 168. [ARKET ENTERTAINMENT 3,800. SUPPLIES 2,234. ARKING 1,245. 'ORTA POTTY 1,495. 'OSTAGE & DELIVERY 194. RINTING & COPYING 50. ROFESSIONAL DEVELOPMENT 365. ROFESIONAL FEES 200. IGNAGE 584. 'ENDOR & BOARD MEETINGS 460. rOLUNTEER EXPENSE 455. IEB HOSTING 199. LANK FEES 20. )UES & SUBSCRIPTIONS 106. [ISC. EXPENSES 61. :REDIT CARD PROCESSING 613. :EPAIRS 180. 'OTAL TO FORM 1120, LINE 26 38,737. NET OPERATING LOSS DEDUCTION STATEMENT 2 LOSS PREVIOUSLY LOSS AVAILABLE 'AX YEAR LOSS SUSTAINED APPLIED REMAINING THIS YEAR 2/31/05 3,355. 3,355. 3,355. 2/31/06 3,708. 3,708. 3,708. IOL CARRYOVER AVAILABLE THIS YEAR 7,063. 7,063. STATEMENT(S) 1, 2 2007 DEPRECIATION AND AMORTIZATION REPORT • OTHER DEPRECIATION — - - -- — — — - -- — _— — OTHER Asset D,:'C Line Unadjusted Bus % Reduction In Basis For Accumulated Current Current Year No. Description A cqu ; r e d Method Life No. Cost Or Basis Excl Basis Depreciation Depreciation Sec 179 Deduction 1STORAGE SHED 010102SL 10.0016 25,000. 25,000. 12,500. 2,500. • • • 2TABLES ETC. 010102SL 10.0016 . 5,000. .5,000. 2,500. 500. * TOTAL OTHER DEPRECIATION 30,000. 30,000. 15,000. 3,000. • • • • 728102 6.- 04-27-07 (D) • Asset disposed ' ITC, Section 179, Salvage, Bonus, Commercial Revitalization Deduction, GO Zone • i r: F Phone: (503) 986 -2200 1�,! et Fax: (503) 378 -4381 ✓' /a. Articles of Incorporation—Nonprofit F •[ ��..._.! ; 0 Secretary of State fit Corporation Division ; For office. use only • .. %;;?. 255 Capitol St. NE, Suite 151 • '•:•' Salem, OR 97310 -1327 FILED 9 f° LED Registry Number, C SS l/ S I f-• • 0 C T G 5 1998 Attach Additional Sheet if Necessary Please Type or Print Legibly in Black Ink OREGON n (� n rn t SECRETARY OF STATE 2 1) NAME I /�Q-0 £\ t �t�t-'tC'�S` f ,1 1V4-E I ) . ® CHECK HERE TO INDICATE ON YOUR REGISTRATION THAT 8) WILL THE CORPORATION HAVE MEMBERS? YOU DO NOT WANT MAIL SOLICITATION. ❑ Yes ] No 2) REGISTERED AGENT T(L N S R -t 0 9) DISTRIBUTION OF ASSET DISSOLUTION 3) ADDRESS OF REGISTERED AGENT (Must be an Oregon Street Address 1 2--t) A A ` 1 1 r� - OF Comma- which is identical to the registered agent's business office. Must include city, ` state, zip: no PO boxes.) - (1L A�Z1) �4t4\. i oto8 5 8s A vE - '(&p'-4') , p 91 4) MAILING ADDRESS OF REGISTERED AGENT (Address, city, state, zip) )0(0S% Sw 85111 �J�t✓ f16Arao v2 914,4-3 5) ADDRESS FOR MAILING NOTICES 10 USS- St,% (bA ?) 02 `9 - 1 -3 6) OPTIONAL PROVISIONS (Attach a separate sheet.) 7) TYPE OF CORPORATION • Public Benefit ❑ Mutual Benefit ❑ Religious 10) INCORPORATORS (List names and addresses of each incorporator. Attach a separate sheet if necessary.) 3 ' w k v .. F Coto S(,) i QI� t�: `Z 5E 140 LADE •Sw• • O' 91035 ZSH S`z.(Y+b,r, )Dt9R Th ,d ue ill�A�� n� 9 S 11) EXECUTION (All incorporators must sign. Attach a separate sheet if necessary.) Printed Name Signatur= �ta,J -24-10m M d � F P. ! FEES - 1-1 �� KJl✓ i r Make Uheck for I D - UA+ _ 1- u (N LS Corporation Division.' NOTE: Filing fees may be paid with VISA or MasterCard. The 12) CON T NAM card number and expiration date DAYTIME PHONE NUMBER should be submitted on a 5 r L separate sheet for your 63 - Qi4 - L i protection. CR112 (Rev. 6/97) 5.ci) CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503 - 639 -4171 FY 2009 -10 COMMUNITY EVENTS FUNDING REQUEST Due: February 13, 2009 Event Name: Tigard High School All Night Drug & Alcohol Free Grad Night Address: PO Box 23664 City, State, Zip: Tigard, OR 97281 -3664 Contact Name: Sherri Lee Telephone Number: 503 -730 -5897 - cell / 503 - 590 -2798 - home E -mail address: momjklee @hotmail.com 1. Request (express in whole dollar amounts only) Cash $ 2000.00 In -Kind Services (use of City property, City staff support, $ • etc. Please explain the services requested on a separate sheet) Total Request $ 2000.00 2. Purpose of Funding Request: This grant will aid the funding of Tigard High School's All night Drug & Alcohol Free Grad Night Celebration. 3. How will this event benefit the Tigard Community? Tigard High School Graduates are provided a safe and secure Drug and Alcohol Free Graduation Night Party. This "controlled celebration" is chaperoned both in transit and at the site. Students, families and the community at large benefit from this type of safe event. • 4. How many Tigard residents do you anticipate participating in this event (or these events)? 350 - 450 graduating students 50 - 70 parents 5. Please submit the following information with this request: a. Most recent annual budget compared with the prior year's actual revenues and expenditures. The Budget should identify the period to which it applies, beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. ** b. Audit report or financial statements for the last fiscal year. ** c. Articles of Incorporation.* d. 501(c)(3) status.* e. Organization Bylaws* * Information not required if it has been submitted at least once in the last five years. ** Lack of adequate financial information could result in denial of request. An electronic version of this application is available by contacting Liz Lutz at Lizbeth@tigard- or.gov. - . Tigard High School 2009 Drug and Alcohol Free Graduation Party 2007 -2008 Actual and 2008 -2009 Budget 2008 Actual 2009 Budget Income 50/50 Fundraiser 1413 150 Corporate Donations 3500 6000 Parent Donations 260 200 Grants 4000 4000 Interest 70 60 Snack Shack fundraiser 2073 1500 Ticket Sales 14214 20000 Balloon Festival 1000 1000 PSO Donation 2000 2000 28530 34910 Expenses Advertising 441 600 Beverage / Food 1250 1600 Decorations / Banner 830 950 Donations 500 700 Entertainment 10558 16050 Fundraisers / PSO Auction 2242 0 Gifts / Prizes 4765 5500 Hampers /Cameras 954 1000 Helper Gifts 202 400 Insurance 250 Postage / Supplies / PO Box 330 500 Site 5545 6500 27617 34050 Excess of Revenue over Expenses 913 860 February 9, 2009 Debbie Smith — Wagar Assistant Finance Director City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Dear Ms. Smith - Wagar: Per your request, please find the FY2009 -2010 Community Events Funding Request Application for the Tigard High School Drug and Alcohol Free Graduation Party. Our committee appreciates the city's strong support of our program for the past several years. We are hopeful that you will once again find the event worthy of your consideration. The 2008 -2009 class is one on Tigard High School's largest, with over 500 students. Our committee has been actively working on this event since May 2008. If approved, this City of Tigard grant will actually aid the Class of 2010, which is expected to graduate approximately 450 students. The structure of their event will be very similar to ours. Please contact me if you need further information or clarification. I am available to answer any questions. Sincerely, R .Lut:A... Lit Sherri Lee Chairperson Tigard High School Grad Night Committee 503 -730 -5897 momjklee@hotmail.com CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503 - 639 -4171 FY 2009 -10 COMMUNITY EVENTS FUNDING REQUEST Due: February 13, 2009 Event Name: Happy & Safe Halloween on Tigard's Historic Main Street Address: 12345 SW Main Street City, State, Zip: Tigard, OR, 97223 Contact Name: Christopher Zoucha Telephone Number: 503.639.1656 E -mail address: chrisz @tigardchamber.org 1. Request (express in whole dollar amounts only) Cash $ 1000.00 In -Kind Services (use of City property, City staff support, $ 1500.00 etc. Please explain the services requested on a separate sheet) Total Request $ 2500.00 2. Purpose of Funding Request: To help promote event and encourage more families to participate in this annual event. This will also help to broaden the capacity of the event and in turn impact more kids and their families. 3. How will this event benefit the Tigard Community? It is a wonderful community and family oriented tradition that we need more of in the city. This event will continue to foster relationships with our neighbors from throughout the Tigard area including Tualatin, Sherwood and Beaverton as well. 4. How many Tigard residents do you anticipate participating in this event (or these e l v a k estimated that there were around 1500 to 2000 people on main street for this event. 5. Please submit the following information with this request: a. Most recent annual budget compared with the prior year's actual revenues and expenditures. The Budget should identify the period to which it applies, beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. ** b. Audit report or financial statements for the last fiscal year. ** c. Articles of Incorporation.* d. 501(c)(3) status.* e. Organization Bylaws* * Information not required if it has been submitted at least once in the last five years. ** Lack of adequate financial information could result in denial of request. An electronic version of this application is available by contacting Liz Lutz at Lizbeth@tigard - or.gov. CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503 - 639 -4171 FY 2009 -10 COMMUNITY EVENTS FUNDING REQUEST Due: February 13, 2009 Event Name: Chamber of Commerce Shining Stars - Joint Scholarship Award Address: 12345 SW Main Street City, State, Zip: Tigard, OR, 97223 Contact Name: Christopher Zoucha Telephone Number: 503.639.1656 E -mail address: chrisz @tigardchamber.org 1. Request (express in whole dollar amounts only) Cash $ 1000.00 In -Kind Services (use of City property, City staff support, $ etc. Please explain the services requested on a separate sheet) Total Request $ 1000.00 2. Purpose of Funding Request: To formulate a joint scholarship with the City of Tigard and Chamber of Commerce to go along with our annual awarding of (2) $1000 scholarships currently to a worthy graduating High School Senior from the Tigard Area. 3. How will this event benefit the Tigard Community? We will be supporting the youth in need of financial assistance to enable them to continue their education at the college level. We are hoping to match the funds as well to double our total scholarship awards to 4 with your support. 4. How many Tigard residents do you anticipate participating in this event (or these e ARR tl , we receive around 100+ applications and at the Shining Stars event we usually have around 125 to 150 participants that night. 5. Please submit the following information with this request: a. Most recent annual budget compared with the prior year's actual revenues and expenditures. The Budget should identify the period to which it applies, beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. ** b. Audit report or financial statements for the last fiscal year. ** c. Articles of Incorporation.* d. 501(c)(3) status.* e. Organization Bylaws* * Information not required if it has been submitted at least once in the last five years. ** Lack of adequate financial information could result in denial of request. An electronic version of this application is available by contacting Liz Lutz at Lizbeth@tigard - or.gov. CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503 - 639 -4171 FY 2009 -10 SOCIAL SERVICE FUNDING REQUEST Due: February 13, 2009 Agency Name: Tigard Area Chamber of Commerce Address: 12345 SW Main Street City, State, Zip: Tigard, OR, 97223 Contact Name: Christopher Zoucha Telephone Number: 503.639.1656 E -Mail Address: chrisz @tigardchamber.org 1. Request (express in whole dollar amounts only) Cash $ 1000.00 In -Kind Services (use of City property, City staff support, $ etc. Please explain the services requested on a separate sheet) Total Request $ 1000.00 2. Describe the Agency's mission: We support local business as well as multiple homeless outreach organizations that utilize our facility for meals and other information purposes to support our neighbors in need. 3. What group of citizens in Tigard does your organization target? For these purposes we are helping individuals who are homeless, need food, clothing and other such things. 4a. What types of services will be provided in the funding request year? These funds will help to pay for the room and cleanup for the every other week meetings that we are currently hosting in association with a couple different aide organizations. 4b. How many Tigard residents will be served? We have 40 to 50 people every week we hold a meeting and with the economy are anticipating the need growing. • 4c. What percentage of your operation is dedicated to service in Tigard? 100% of our operation is dedicated to service of our Tigard community. 5. If you are requesting funds from Tigard and other governments in Oregon, please list them and show the amounts received /requested: Received in Budgeted in Requested in Government FY 2007 -08 FY 2008 -09 FY 2009 -10 $ $ $ $ $ $ $ $ $ ..f 6. Have the financial records of the agency for the last fiscal year been audited? Yes No If no, please explain: 7. Please list any in -kind services you are requesting from the City of Tigard. Please estimate the value of these services and show the total in #1 In Kind Service: Estimated Value: 8. Please submit the following information with this request: a. Most recent annual budget compared with the prior year's actual revenues and expenditures. The Budget should identify the period to which it applies, beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. Audited financial statements for the last fiscal year. If not available, please explain in #6. b. Names, addresses, occupations, and telephone numbers for your Board of Directors. c. A copy of your 501(c)(3) certification. If not available, please explain. d. A copy of your Articles of Incorporation or Bylaws. • CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503- 639 -4171 FY 2009 -10 COMMUNITY EVENTS FUNDING REQUEST Due: February 13, 2009 Event Name: Tigard Historical Association 2009 events: July 18, Old Fashioned Ice Cream Social; September 19 Apple Harvest Festival; and December 5 Victorian Christmas. Address: John Tigard House, 10310 Canterbury Lane but THA mailing address is PO Box 230402 City, State, Zip: Tigard, Oregon, 97281 t� i '`` gr Contact Name: Mary Feller, President and Martha Worley, Vice President • x W` • Telephone. Number Mary, 503 - 639 -1816 and Martha, 503 - 747 -9856 E -mail address: mary.feller @verizon.net 1. Request (express in whole dollar amounts only) Cash $1500.00 In -Kind Services (use of City property, City staff support, $ - etc. Please explain the services requested on a separate sheet) Total Request $1500.00 2.- Purpose of Funding Request: , xrN Help defray the costs of the three THA events: Old Fashioned Ice Cream Social of July; the t: 41 k 3� q � ^` �„ h` �, l � Zsu^ C � A �` pp le Harvest Festival of September and the Victorian Christmas of December. t ;- ; IVr; fi : - 3: ''°How will this event benefit the Tigard Community All three events have a common goal: 1. To provide a venue where the whole family can • interact with other members of the community in a wholesome, safe environment. 2. To provide an event that will reacquaint Tigard families with American community traditions. 3. To provide events where Tigard families can feel a connection with the community of Tigard. 4. Tigard is not just a bedroom community of Portland. THA's goal is to enrich the culture of Tigard so people feel they are participants in Tigard community life. Tigard is a vibrant community but each community event makes it even more so. 4. How many Tigard residents do you anticipate participating in this event (or these events)? 200 -400 per event. A total of 600 -1200 for the three events. 5. Please submit the following information with this request: a. Most recent annual budget compared with the prior year's actual revenues and expenditures. The Budget should identify the period to which it applies, beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. b. Audit report or financial statements for the last fiscal year ** s , : r �, k c. Articles of Incorporation.* d. 501(c)(3) status.* e. Orga nization Bylaws* * Information not required if it has been submitted at least once in the last five years. ' ** Lack of adequate financial information could result in denial of request. An electronic version of this application is available by contacting Liz Lutz at Lizbeth @tigard- or.gov. Items c, d, and e should be on file with the City of Tigard. Thank you for considering the Tigard Historical Application. Mary Feller, THA President p N4 ff F h 'c. }Cr4 • . . R -u- a�„a1 megiNNVIT:4* :: ate,: fi,: H-- A `T∎rects Licrex Ko,Fiu N D rY b a. I _ . Ft rta.A .. -e-i-tr % 2,0QV Year-to-Date to 2008 I I I I ` •� JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC (Y T D) Year to • Beg /End - Sep Oct Nov Dec Date Balance Jan Feb Mar Apr May Jun Jul Aug General Fund • Receipts: 1,180.00 110.00 75.00 200.00 1,585.00 808.93 1,080.65 0.00 64.75 1,934.33 1 Memberships 750.00 0.00 500.00 4.75 1,934.33 120 General a donations - _ 3 00 Corporate Sh Donations 60.00 110.00 0.00 26.00 198.00 300 GIB Shop Sales - 6.15 0.80 0.48 0.56 7.99 0.00 0.00 0.00 0.00 3,550.93 300.7 Interest 3,550.83 - 15.00 0.00 628.40 0.00 841.40 150 Annual Meeting - • Misc. - _ 0.00 0.00 3,550.93 0.00 0.00 0.00 0.00 0,00 2,820.08 1,281.45 - 1 ,201.88 281.31 9,145.65 Total . _ YTD Expenses: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 77.34 0.00 0.00. 0.00 77.34 710 Collections/Supplies - _ _ 740,750 Hume 0.110 0.00 0.00 0.00 0.00 0.00 0.00 449.45 49.52 48.01' 0.00 720 Horse 0.01/ n pairslmnc. 0 0.00 0.00 0.00 0.00 0,00 0.00 0.00 877.03 49.00 0.00 29.97 756.00 770 Insurance - 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 4,098.00 0.00 0.00 0,00 4,096.00 770 Menberships to Org's. 0.00 0.00 060 0.00 0.00 0.00 0.00 0.00 100.00 0.00 0.00 0.00 100.00 Postage 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 210.39 201.87 48.93 18.98 479.97 780 Office supplies 0.00 0.00 000 0.00 0.00 0.00 0.00 824.52 2.93 168.00 234.94 1,230.39 790 Postage 000 0.00 0.00 0.00 000 0,00 0.00 0.00 1,521.34 74.18 51.49 305,12 1,952.13 800 Priming 810 Professional Svcs. 0.00 0.00 0.00 000 0.00 0.00 0.00 0.00 21,100.00 1,169.24 1,300.00 250.00 23,819.24 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 935.69 130.48 225.00 0.00 1,291.17 820 0 tiUtlens 0.00 000 0.00 0.00 0.00 0.00 0.00 0.00 1,571.28 180.99 48.36 167.82 1,988.25 830 An 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,158.25 0.00 0.00 000 1,158.25 840 Annnual ual Meeting Expenses 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 189.59 0.00 20.00 0.00 209. 59 850 Misc. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 000 0.00 0.00 0.00 0.00 000 0.00 0.00 32,910.88 1,858.01 1,907.79 1,006.83 37,683.31 Total 1 Net Activity, Commutative 0.00 0.00 3,550.93 0.00 0.00 0.00 0.00 0.00 (26,539.87) (27,116.43) (27,822.34) (28,537.86) (28,537.66) ENDING CHECKBOOK BAL. $1,827.35 _ AS OF 12/31/2008 preserv.Fund YTD 270.00 Recei tio $270.00 5,000.00 5,270.00 • 610 Grants Donations 620 Grants 47.97 1.75 4.95 727 61.94 840 Interest Total 47.97 1.75 5,004.95 7.27 5,331.94 $270.00 Tol al . Expenses: 0.00 7,814.97 910 Collection s Accession (Sem) 1,712,07 157.59 250.00 7,814.97 0.00 0.00 0. 900. 00 0 7,824.9 920,930 T otal onslSUppAes _ 9,527.04 157.59 250.00 901.15 10,835.78 Total I Net Activity. Cumulative , 5,50364 G CHECKBOOK BAL. $4,760.81 ENDIN = as of 12/31/08 __ -- w':r . a 9 i ay QU ()lac), yt h TIGARD PLAYSCHOOL, INC. �� o r 9845 SW WALNUT PLACE • TIGARD, OR • 97223 503- 639 -8110 • WWW.TIGARDPLAYSCHOOL.COM February 12, 2009 CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503 - 639 -4171 RE: COMMUNITY EVENTS GRANT Dear Sir or Madam: Enclosed you will find our Community Events grant application. The Tigard Playschool is a cooperative preschool that has a membership of nearly ninety families and their two, three, four and five year old children. We have been serving the community of Tigard since 1958 and have a strong reputation for a warm, loving environment with close teacher - student relationships. Our curriculum is known for its creative art, sensory science, enthusiastic music and movement program and popular dramatic play area with themes that change monthly. We are also a preschool that is recommended to families by Early Intervention Services for those with special needs. Our teachers are trained and have many years experience working with special needs children. The Tigard Playschool strives to exceed in creating a caring community of learners by moving toward developmentally appropriate practice set forth by the State Board of Parent Child Preschools of Oregon (PCPO). In response to current community needs, Tigard Playschool is offering an assortment of summer camps to meet the developmental needs of preschool age children. There will be 6 one week sessions to choose from, each with a different theme. There is a great need for affordable programs for children during the summer. We would like to provide a discounted rate to Tigard residence so they can afford quality summer programs for their children. Families in the Tigard community are struggling financially and a discounted rate would help them participate in these programs. With you help, we hope to reach out to the community and provide them with quality programming for their children during the summer months. Sincerely, J Kristina Coffin V � Grant Writer, Tigard Playschool ( CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503 -639 -4171 FY 2009 -10 COMMUNITY EVENTS FUNDING REQUEST Due: February 13, 2009 Event Name: Tigard Playschool, INC Summer Camp Address: 9845 SW Walnut Place City, State, Zip: Tigard, OR, 97223 Contact Name: Susie Long Clark Telephone Number: 503 - 639 -8110 E -mail address: clarkpckls @comcast.net www.tigardplayschool.com 1. Request (express in whole dollar amounts only) Cash $ 8000.00 In -Kind Services (use of City property, City staff support, $ 0.00 etc. Please explain the services requested on a separate sheet) Total Request $ 8000.00 2. Purpose of Funding Request: In response to current community needs, Tigard Playschool is offering an assortment of summer camps to meet the developmental needs of preschool age children. 3. How will this event benefit the Tigard Community? There is a great need for affordable programs for children during the summer. We would like to provide a discounted rate to Tigard residence so they can afford quality summer programs for their children. Families are struggling financially and this would help. 4. How many Tigard residents do you anticipate participating in this event (or these events)? Approximately 180 children between the ages of 3 and 5 years old. 5. Please submit the following information with this request: a. Most recent annual budget compared with the prior year's actual revenues and expenditures. The Budget should identify the period to which it applies, beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. ** b. Audit report or financial statements for the last fiscal year. ** c. Articles of Incorporation.* d. 501(c) (3) status.* e. Organization Bylaws* * Information not required if it has been submitted at least once in the last five years. ** Lack of adequate financial information could result in denial of request. An electronic version of this application is available by contacting Liz Lutz at Lizbeth@tigard- or.gov. & "Arial,Bold " &12 Tigard Playschool, Projection Worksheet August 2009 through July 2010 Tigard Playschool, Inc. Financial statements Year ending July 2008 Unaudited 08/01/07-07/31/08 08101/08- 07/31/09 Income Budget Difference Statement Income Fee and interest income 1,908 1,300 Fundraising -- Family Credit 20,501 16,850 k (3,6 _ ` A Fundraising- Uncommitted 735 2,000 , Grants used for purpose 650 1,500 74 r .--„- 2 0 Logo items ., Lunch bunch 1,261 750 '.-1'(11L ; Memory albums 253,_ Registration 7,205 4,840 i, ( 365)r Tuition 94,725 98,207 , x'3,482 t Total Income n ;.1F27;238' a (1,79,1,}), -. Expense Accounting 729 1,500 Advertising 670 725 !�_ g Animal Supplies 239 150 - ` Capital Improve 2,266 1,000 Class rep 150 i = :o Dramatic Play 247 225 ..- Exec board 123 150 4 Field Trips • Xt0 Fifty year celebration_ Insurance 3,001 3,800 _4, > LF &D 1,594 1,200 t� -(394) - • ma - Logo items 450 a Maintenance 1,699 1,500 _e- (e199) _r7 Mileage /Meals 173 280 07 ' ,t Office supplies 771 850 a�,� 79'� c. Parent Education 135 150 � Parker Hall update • - 4 ° . 4 Payroll 90,098 88,003 (2 P ,:' Payroll bonuses 682 711 1 ." ' -- Payroll taxes 7,532 8,184 652 Penalties /Late Fees /Bank Fees Photocopies and printing (2A71)., 771 500 Playground -LLx2 Rent Paid 6,975 8,099 1 14 _ Scholarships 650 1,500 �� X851 Social &SpcEvent 674 750 7. .f'' - V Substitute teachers 390 200 , -,.±: - Teacher Education 743 1,000 _` Teacher Supplies- Discretionary 150 °max Teacher Supplies -- General 3,262 3,500 Telephone /Internet 504 600 Website Domain 180 _ . 120 (60) Total Expense "- x:.124;105,' ' 125447- '-1;342 Net Income - 3 3,132 - . ='0 _ _ (3 132) Y • a CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503 - 639 -4171 FY 2009 -10 COMMUNITY EVENTS FUNDING REQUEST Due: February 13, 2009 Event Name: Tualatin Riverkeepers' Trips & Tours 2009 Season Address: 12360 SW Main St., Suite 100 City, State, Zip: Tigard, OR 97223 Contact Name: Monica Smiley Telephone Number: 503 - 620 - 7507 E - mail address: monica(a tualatinriverkeepers.org 1. Request (express in whole dollar amounts only) Cash $5,000 In -Kind Services (use of City property, City staff support, $ 500 etc. Please explain the services requested on a separate sheet) Total Request $5,500 Tualatin Riverkeepers additionally supports this program through corporate and foundation grants, corporate sponsors and fees for service trips for businesses /community groups. 80 trained volunteers contribute approximately 1,570 hours of service, which equates to nearly $30,000 in donated time. 2. Purpose of Funding'Request: Nature Recreation and Education — Connecting the Tigard Community to the Nature Close to Home City of Tigard funding is needed to support Tualatin Riverkeepers' (TRK) Nature Recreation and Education Activities in Tigard during the 2009 season. TRK will offer four paddle events, including two large free events (Rumba al Rio and Discovery Day), two 5 -day Nature Day Camps for youth, free birding classes at the Tigard Library and four Community Science Forums. Outreach will be conducted to reach broad and diverse segments of the community including youth, low income and Latino populations. • 20th Annual Tualatin River Discovery Day, June 27, 2009. This is our largest paddle trip of the year. We will start at Cook Park and paddle to Brown's Ferry Park. We expect over 250 participants at this event. The public paddle trip will be preceded by the 3rd Annual Mayor's Challenge Canoe Race, where local Mayors, City Councilors, and County Commissioners race for honor, glory and to bring attention to the Tualatin River. • Mid Summer Night's Paddle Trip, August 8, 5.8pm Cook Park. Guided paddle trip focuses on wildlife on the river that get active as the sun sets. 30 participants. • Rumba al Rio Tualatin. A bi- lingual paddle, picnic and nature hike designed to engage the Latino community in recreation and build awareness of local natural resources. Rumba al Rio will take place on a weekday in August at Cook Park. 100 participants. • Nature Awareness Youth Camp. Two 5 -day programs that will serve 40 students in grades 4 -6 at Cook Park. Nature Day Camp will feature nature activities (animal tracking, native plant identification, water quality monitoring), hiking, paddling and a service project. • Birds of Tigard. A multi -media bird identification class held at the Tigard Library for beginners and others who want to learn about our local birds. Class will be followed with a guided walk through Fanno Creek Park. To be scheduled. 30 participants. • Friends Forums. Four times this year we will bring noted scientists to Tigard to speak on natural resource topics relevant to the Tualatin River. Open to the public we expect attendance ranging from 25 to 100 at each forum. 3. How will this event benefit the Tigard Community? Tualatin Riverkeepers' Nature Recreation and Education programs provide local recreational opportunities that engage participants in environmental education, connect the community to local natural resources and foster watershed stewardship. Our events are open to the public and many of our participants, members and volunteers are Tigard residents. These experiential activities are the most effective way to promote environmental awareness and stewardship. Additionally, our recreation programs encourage physical activity and promote a healthy lifestyle. Program participants learn skills to increase their awareness and enjoyment of the natural world for a life time. First time paddlers who participate in our guided canoe trips gain the skills and confidence needed to then venture out and repeat these experiences on their own. Many of TRK's programs are free or low cost activities for families. Our public paddle trips cost $5 - $10 per person. This City of Tigard Community Grant enables TRK to provide Nature Recreation and Education opportunities in Tigard. 4. How many Tigard residents do you anticipate participating in this event (or these events)? We anticipate 1000 participants and volunteers will participate in TRK's Nature Recreation and Education programs in the City of Tigard in 2009. One third to one quarter of the participants will be Tigard residents. 5. Please submit the following information with this request: a. Most recent annual budget compared with the prior year's actual revenues and expenditures. The Budget should identify the period to which it applies, beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. ** b. Audit report or financial statements for the last fiscal year. ** c. Articles of Incorporation.* d. 501(c)(3) status.* e. Organization Bylaws* * Information not required if it has been submitted at least once in the last five years. ** Lack of adequate financial information could result in denial of request. • In -Kind 20th Annual Tualatin River Discovery Day, June 27, 2009 — Access to Cook Park Boat Ramp and use of shelter 3 3rd Annual Mayor's Challenge Canoe Race, June 20, 2009 — Access to Cook Park Boat Ramp Mid Summer Night's Paddle Trip, August 8, 2009 — Access to Cook Park Boat Ramp Rumba al Rio Tualatin, August 2009 — Access to Cook Park Boat Ramp and use of shelter 3 Nature Awareness Day Camp, August 3 -7 & 10 -14, 2009 — Access to Cook Park Boat Ramp and use of shelter 3 Birds of Tigard — Use of Community Room at Tigard Library, spring date TBD 3:14 PM Tualatin Riverkeepers 02/09/09 Accrual Basis Profit & Loss Budget vs. Actual July 2007 through June 2008 ACTUAL BUDGET Jul '07 - Jun 08 Jul '08 - Jun 09 Ordinary Income /Expense Income 4550 • Metro - Contract 2,250.50 0.00 4000 • Contributions 32,528.88 20,800.00 4100 • Memberships 31,235.90 31,000.00 4200 • Grant Income 203,091.87 464,242.88 4300 • Released from Restriction Grant 0.00 15,000.00 4400 • ESOR Workplace Giving 8,261.96 8,500.00 4500 • Events Income 35,392.66 41,000.00 4600 • Fees 5,908.00 14,738.00 4750 • Interest and Dividends 278.22 500.00 4800 • Merchandise Sales 750.75 500.00 4900 • Miscellaneous Revenue 1,112.40 0.00 Total Income 320,811.14 596,280.88 Cost of Goods Sold 5000 • Cost of Goods Sold 1,824.46 0.00 Total COGS 1,824.46 0.00 Gross Profit 318,986.68 596,280.88 Expense 8400 • Events Expense 9,207.22 8,500.00 5500 • Credit Card Merchant Fees 876.09 0.00 6000 • Advertising 17.90 300.00 6100 • Bank Fees 1,929.51 1,920.00 6200 • Board Development 315.00 600.00 6300 • Business Licenses and Fees 149.00 149.00 6500 • Staff Development 1,425.45 1,800.00 6700 • Restoration Contract Services 86,409.30 316,069.00 6800 • Depreciation Expense 0.00 0.00 6900 • Professional Dues & Membership 200.00 900.00 7000 • Equipment Expenses /Rental 1,054.49 2,010.00 7100 • Insurance 6,100.22 7,314.00 7200 • Meetings - Food & Beverages 271.46 600.00 7325 • Direct Mailings 41.58 0.00 7350 • Special Appeals Mailings 69.58 0.00 7400 • Miscellaneous Purchases 94.67 0.00 7500 • Office Costs 17,519.28 22,200.00 7700 • Payroll Expenses (4 employees) 108,710.71 131,294.00 7730 • Retirement 1,600.00 2,798.00 7800 • Postage and Printing 10,327.30 13,002.00 8000 • Professional and Legal Services 11,173.75 9,502.00 8100 • Software Expenses 359.80 600.00 8200 • Subscriptions /Publications 60.00 498.00 8300 • Travel 1,867.05 2,500.00 Total Expense 259,779.36 522,556.00 Net Ordinary Income 59,207.32 73,724.88 Net Income 59,207.32 73,724.88 Page 1 of 1 3:25 PM Tualatin Riverkeepers 02/09/09 Accrual Basis Balance Sheet Balance as of: Jul 1, 07 Jun 30, 08 Jul 1, 08 Feb 9, 09 ASSETS Current Assets Checking /Savings 1075 • M Bank - Munger 40,388.70 1050 • M Bank - Gotter 62,860.23 62,860.23 41,753.72 1000 • WCB - Checking 1,636.58 2,540.59 1;740.59 2,251.01 1100 • Money Market - WCB 4,770.99 19,179.09 21,098.09 27,479.35 1200 • Petty Cash 90.00 190.00 190.00 170.00 Total Checking /Savings 6,497.57 84,769.91 85,888.91 112,042.78 Accounts Receivable 1300 • Accounts Receivable 1,685.00 5,199.05 4,199.05 - 100.00 Total Accounts Receivable 1,685.00 5,199.05 4,199.05 - 100.00 Other Current Assets Prepaid Insurance 4,137.50 4,137.50 4,137.50 4,137.50 1400 • Unconditional Promise to Give 29,759.08 29,759.08 29,759.08 1550 • Inventory Asset 399.17 207.20 207.20 207.20 Total Other Current Assets 4,536.67 34,103.78 34,103.78 34,103.78 Total Current Assets 12,719.24 124,072.74 124,191.74 146,046.56 Fixed Assets 1600 • Fixed Assets 5,868.43 5,868.43 5,868.43 5,868.43 Total Fixed Assets 5,868.43 5,868.43 5,868.43 5,868.43 TOTAL ASSETS 18,587.67 129,941.17 130,060.17 151,914.99 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 • Accounts Payable 0.17 63,466.47 63,466.47 63,466.47 Total Accounts Payable 0.17 63,466.47 63,466.47 63,466.47 Other Current Liabilities 2020 • LOC - Bank of America 8,956.88 13,000.00 13,000.00 5,000.00 2030 Short Term Loan 15,000.00 2100 • Payroll Liabilities (Employees) 23.97 - 326.27 - 326.27 - 3,207.89 2200• Vacation Accrual 4,275.00 4,262.00 4,262.00 5,153.00 3000 • Grants 0.00 - 200.00 5,220.02 Total Other Current Liabilities 28,255.85 16,935.73 16,735.73 12,165.13 Total Current Liabilities 28,256.02 80,402.20 80,202.20 75,631.60 Total Liabilities 28,256.02 80,402.20 80,202.20 75,631.60 Equity 3800 Beginning Net Assets - 14,008.41 - 14,008.41 - 14,008.41 - 14,008.41 3850 • Grants Temporarily Restricted 70,582.48 70,582.48 70,582.48 70,582.48 3900 • Retained Earnings - 66,242.42 - 66,242.42 - 7,035.10 - 7,035.10 Net Income 59,207.32 319.00 26,744.42 Total Equity - 9,668.35 49,538.97 49,857.97 76,283.39 TOTAL LIABILITIES & EQUITY 18,587.67 129,941.17 130,060.17 151,914.99 Page 1 of 1 Tualatin Valley Community. Band FY -2009 Community Event Funding Request Event Name: Tualatin Valley Community Band — http: / /www.tvcb.org Address: P.O. Box 230773, Tigard, Oregon 97281 -0773 Contacts: Lonn Aldridge, Board President, (503)692 -4689 (h), (503)978 -5568 (w) laldridga,comcast.net Steve Heuser, Music Director, (503)691 -1446 (h), (503)691 -9700 Steve.heuser@verizon.net 1. Request Cash $2,000 In -kind Services Use of the Cook Park Bishop - Scheckla Structure for summer, weekly rehearsals when TTSD facilities are unavailable and for a free, public summer concert. Total Request $2,000 2. Purpose of Funding Request: The primary purpose of our request is to support the costs associated with providing high quality live music to the members of the Tigard community. The Tualatin Valley Community Band (TVCB) is requesting a grant of $2,000 this year, the same amount requested in 2008, in order to continue to perform public concerts in high quality venues available in the Tigard area. The TVCB is a State of Oregon recognized nonprofit organization with a three -fold mission (1) to provide high quality, live, concert band public music performances for civic and educational functions, (2) to provide an opportunity for musicians of all ages and ethnic backgrounds to perform music, and (3) to foster music education by providing individual scholarships and donations to music education programs. TVCB was formed in 1989 and has been under the direction of Steve Heuser since 1991. TVCB has approximately 70 members ranging in age from teens to 80s. The funds requested from the City of Tigard would be used as follows (see 2009 TVCB planning budget for details): • Tigard/Tualatin High School Auditorium rental; $1,200 2 free public concerts @ $600 per concert.... • Music scores, funds matched by TVCB, approximately 6 music scores ........ $300 • Liability insurance to perform free public concerts in Tigard $500 Total Request $2,000 l�� Tualatin Valley Community Band FY -2008 Community Event Funding Request 3. How will this event benefit the Tigard Community? TVCB provides Tigard with public concerts that raise the awareness of the Arts in our community. TVCB also supports the Tigard - Tualatin school system by providing students a no -cost opportunity to participate and extend their musical training through involvement in a musical organization during non - school hours. During 2008, the TVCB provided several free public events in the Tigard — Portland metropolitan area: 1. "Music is for Life" concert, Tualatin High School, April 22, 2008 2. Concert at Portland Community Colleges "Rock Creek Campus" as part of the colleges week long "Art Beat" celebration, May 16, 2008 3. "Adult Band Festival," George Fox College, Newburg, May 17, 2008 4. Tigard 4 of July Celebration, Tigard High School field 5. "Summer Concert," Tigard Cook Park, July 27, 2008 6. "Tigard Family Fest," Tigard Library, September 13, 2008 7. "Holiday Concert," Bridgeport Village Tualatin, November, 28, 2008 8. "Winter Melodies Concert," Tigard High School, December 7, 2008 The TVCB plans to continue its performance schedule in 2009 using a variety of venues in the Tigard area. Our rehearsals are open to the public in Cook Park every Tuesday evening during the summer. 4. How many Tigard residents do you anticipate participating in these events? Several thousand Tigard residents attend the Fourth of July concert; several hundred attend each of our indoor concerts and our July Cook Park concert. Our Publicity committee works closely with the City of Tigard and all media outlets to publicize upcoming concerts. We are actively searching for opportunities to perform for school and city events. a 7 5. Financial Information 5.a.1 FY -2008 Expenditures Category Description 1/1/2008- 12/31/2008 INCOME CD Sales 133.00 Donations 3,351.00 Int Inc 20.21 Music Folio 0.00 Shirt Sales 220.00 TOTAL INCOME 3,724.21 EXPENSES Uncategorized 0.00 Ads 135.40 Business Tax 60.00 CD Cost 80.00 Concert Expenses 322.50 Insurance 412.00 Office Supplies 41.97 P 0 Box Rent 40.00 Postage 7.38 Rent Paid 66.00 Shirt Cost 226.00 TOTAL. EXPENSES 1,391.25 TRANSFERS FROM Scholarship Fund 404.13 TO Instrument Fund - 1,348.93 TO JW Pepper Music - 433.98 TO Scholarship Fund - 1,500.00 TOTAL TRANSFERS - 2,878.78 OVERALL TOTAL - 545.82 Notes as follows: 1. Rent Paid: Tigard - Tualatin School District auditorium rental costs are budgeted for two at $600 per performance. 2. Scholarship: Amounts distributed based on amount available and will not exceed $300 per individual. Five scholarships projected in 2009 for a total of $1,500. 3. Cash balances as follows: a. General Fund: 1/1/2008 $7,788.61, 12/31/2008 $8,338.66 b. Scholarship:1 /1/2008 $4,474.56, 12/31/2008 $3,378.69 4. Major revenue sources for 2008 were the City of Tigard $1,000, Tigard 4 of July Committee $200, General Fund donations $3,351, Scholarship donations $372. 5. Major expenditures were for auditorium rental $1,218.75, liability insurance $412, music $836.98, advertisements $433.40, alternative rehearsal space $66. 6. Authorized positions are as follows: Lonn Aldridge, President; Tim Roberts; Secretary; Phil DeLuca, Treasurer. Board members include Steve Heuser, TVCB Music Director; Robert Shannon, Associate Director; Chris Lewis, Librarian; 3�� , `, Dave Nelson; Dave Nottke; Ken Scheckla; Barry Albertson; Phil Pasteris and Dan Golden. All positions are uncompensated. 5.a.2 FY -2009 TVCB Planning Budget, 2/9/2009 TVCB PLANNING BUDGET - FY 2009 2/9/2009 FY -2008- FY -2008 FY -2009 GENERAL FUND Planned Final Diff (F -P) Planned INCOME Uncategorized CD Archive Sales $200.00 $133.00 - $67.00 $200.00 Donations $3,100.00 $3,351.00 $251.00 $3,100.00 Folio Rent $0.00 $0.00 $0.00 $0.00 TVCB Shirt Sales $200.00 $220.00 $20.00 $200.00 Interest Income Checking $55.00 $20.21 - $34.79 $55.00 FROM Sheet Music Svc $0.00 $0.00 $0.00 $0.00 Replacement Music $0.00 $0.00 $0.00 $0.00 TOTAL INCOME $3,555.00 $3,724.21 $169.21 $3,555.00 EXPENSES Ads - Publicity $400.00 $135.40 $264.60 $400.00 Business Tax $60.00 $60.00 $0.00 $60.00 CD Costs $160.00 $80.00 $80.00 $160.00 Entry Fees $125.00 $0.00 $125.00 $125.00 Fees Paid to TTSD (Rental) $100.00 $66.00 $34.00 $100.00 Finance Charge $0.00 $0.00 $0.00 $0.00 Concert Expenses $20.00 $0.00 $20.00 $20.00 Instrument Rental (TTSD) $0.00 $0.00 $0.00 $0.00 Instrument Service $100.00 $50.00 $50.00 $100.00 Instruments $0.00 $0.00 $0.00 $0.00 Insurance $550.00 $412.00 $138.00 $550.00 Office Supplies $30.00 $41.97 - $11.97 $30.00 P 0 Box Rent $40.00 $40.00 $0.00 $40.00 Postage $10.00 $7.38 $2.62 $10.00 Printing $115.00 $0.00 $115.00 $115.00 Rent Paid (Concerts) $1,200.00 $1,218.75 - $18.75 $1,200.00 Signage $50.00 $298.00 - $248.00 $50.00 Shipping $10.00 $30.98 - $20.98 $10.00 TVCB Shirt Sales $300.00 $226.00 $74.00 $300.00 Music Purchases $700.00 $836.98 - $136.98 $700.00 TOTAL EXPENSES $3,970.00 $3,503.46 $466.54 $3,970.00 ry,it ,--- + m ew . ' `-- ' ': 's a y , LTg. ' - ,tly 'ai- ^. �� .:� :..� -.� .. _ k # c• __ . �o-'X3.,. -� ' 'tR.n �v�,.�r 7 .. SCHOLARSHIP FUND Starting Balance $5,189.95 $4,375.08 Interest Income CD Scholarship $313.13 $230.00 Scholarship Donations $372.00 $0.00 Total Income $685.13 $230.00 Expenses $1,500.00 $1,500.00 Final Balance $4,375.08 $3,105.08 NET BALANCE CHANGE - $814.87 - $1,270.00 GENERAL FUND Starting Balance $7,123.43 $7,344.18 Income $3,724.21 $3,555.00 Expenses $3,503.46 $3,970.00 Final Balance $7,344.18 $6,929.18 NET BALANCE CHANGE $220.75 - $415.00 FY -2008- FY -2008 FY -2009 Planned Final Diff (F -P) Planned 5.b Financial Statements The TVCB FY -2008 check register from Quicken is in Appendix A. 5.c Articles of Incorporation Articles of Incorporation are on file with the City of Tigard. 5.d 501(c)(3) Status TVCB obtained a federal tax- exempt designation on November 21, 2001. This document is on file with the City of Tigard. The TVCB Employer Identification Number is 93- 1168909 and our DLN Number is 17053299033021. 5.e Organizational By -laws By -laws are on file with the City of Tigard. No changes were made during FY- 200$, Appendix A. — TVCB Check Register — 1/1/2008 — 12/31/2008 Appendix A - TVCB Check Register 1/1/08 - 12/31/08 PAGE 1 of 2 Date Num Transaction Payment Deposit Balance Memo /Category Notes 1/6/2008 565 Community Newspapers 67.90 8,042.26 12/6/07 ad Ads 1/13/2008 566 Robert E. Haas 80.00 7,962.26 archive CDs CD Cost 1/13/2008 567 TTSD 222.50 7,739.76 12/9 concert Deb Fennel Concert Expenses 1/13/2008 568 Postmaster 40.00 7,699.76 P 0 Box Rent 1/19/2008 DEP CD Sales 120.00 7,819.76 Dec 2007 concert CD Sales 1/31/2008 Interest Earned 4.63 7,824.39 Int Inc 2/1/2008 DEP CD Sales 10.00 7,834.39 Dec 2007 concert CD Sales 2/5/2008 569 Tigard Music 50.00 7,784.39 Britone Sax repair [Instrument Fund] 2/5/2008 570 Steve Heuser 100.00 7,684.39 Adult Band Festival - Deposit Concert Expenses 2/29/2008 Interest Earned 1.55 7,685.94 Int Inc 3/12/2008 571 Tualatin High School 288.00 7,397.94 Deposit for concert on 4/22 [Instrument Fund] 3/29/2008 Interest Earned 1.63 7,399.57 Int Inc 3/30/2008 572 TTSD - Rehearsal Space 22.00 7,377.57 2/28/2008 Rent Paid 3/31/2008 573 j.W. Pepper 344.99 7,032.58 inv 14278897 & 14278914 [JW Pepper Music] 3/31/2008 574 State of Oregon, Corporation Divisio 50.00 6,982.58 reg #444948 -88 Business Tax 3/31/2008 575 Donna DeLuca 7.38 6,975.20 Postage Postage 4/6/2008 576 Steve Heuser 67.50 6,907.70 Posters for concert 4/22 Ads 4/6/2008 577 Oregon Department Of Justice 10.00 6,897.70 CT -12 register & financial report Business Tax 4/22/2008 DEP Misic Is For Life - Donations & CDs 94.00 6,991.70 -- SPLIT -- 4/22/2008 578 Erryn Ross 500.00 6,491.70 [Scholarshp Fund] 4/22/2008 579 Kari Wooten 500.00 5,991.70 [Scholarshp Fund] 4/22/2008 580 VOID 5,991.70 4/22/2008 581 Kurt Heichelheim 500.00 5,491.70 [Scholarshp Fund] 4/22/2008 582 Steve Heuser 298.00 5,193.70 Sandwich Board [Instrument Fund] 4/29/2008 Interest Earned 1.48 5,195.18 Int Inc • 5/2/2008 CD Matured 500.00 5,695.18 [CD at HomeStreet] 5/4/2008 583 Safeco Business Insurance 398.00 5,297.18 Insurance 5/7/2008 584 Lone Mountain Sportswear 100.00 5,197.18 Shirt Cost 5/9/2008 DEP Deposit 100.00 5,297.18 No record Shirt Sales 5/22/2008 DEP Deposit 80.00 5,377.18 Shirt Sales 5/27/2008 585 Chris Lewis 38.97 5,338.21 Office Supplies 5/29/2008 DEP PCC Contribution 50.00 5,388.21 Donations p. T k. Appendix A - TVCB Check Register 1/1/08 - 12/31/08 PAGE 2 of 2 Date Num Transaction Payment Deposit Balance Memo /Category Notes 5/29/2008 Interest Earned 1.48 5,389.69 Int Inc 6/3/2008 586 TTSD - Music Is For Life Concert 238.25 5,151.44 [Instrument Fund] 6/3/2008 587 VOID 5,151.44 6/7/2008 588 Safeco Business Insurance 14.00 5,137.44 Insurance 6/29/2008 Interest Earned 1.13 5,138.57 Int Inc 6/30/2008 589 Pender's 3.00 5,135.57 Office Supplies 7/2/2008 590 Lone Mountain Sportswear 126.00 5,009.57 Shirt Cost 7/8/2008 DEP Deposit 433.00 5,442.57 -- SPLIT -- 7/25/2008 DEP City Of Tigard 1,000.00 6,442.57 Donations 7/29/2008 Interest Earned 1.19 6,443.76 Int Inc 8/29/2008 Interest Earned 1.36 6,445.12 Int Inc 9/2/2008 591 TTSD - Rehearsal Space 44.00 6,401.12 10/30/07 & 12/04/07 Rent Paid 9/2/2008 592 j.W. Pepper 88.99 6,312.13 inv 14299822 [JW Pepper Music] 9/15/2008 DEP Donation 90.00 6,402.13 $60 cash 7/29. $30 check 9/13 Donations 9/16/2008 593 Steve Heuser 50.00 6,352.13 Deposit for Dec 7 concert [Instrument Fund] 9/25/2008 DEP Richard And Joanne Shipley 500.00 6,852.13 Donation - General Fund Donations 9/29/2008 Interest Earned 1.33 6,853.46 Int Inc 10/21/2008 594 Tim Roberts -folio 5.00 6,848.46 Folio Music Folio 10/29/2008 Interest Earned 1.45 6,849.91 Int Inc 11/5/2008 595 Tigard High School 320.00 6,529.91 50% of expected concert cost [Instrument Fund] 11/12/2008 DEP From Leanne Pence- Folio 5.00 6,534.91 Music Folio 11/25/2008 596 Steve Heuser - Concert Posters 104.68 6,430.23 concert advertising [Instrument Fund] 11/29/2008 Interest Earned 1.39 6,431.62 Int Inc 12/5/2008 DEP Keith & Elizabeth Olsen - Donation 200.00 6,631.62 Qualcomm should match Donations 12/8/2008 DEP Concert Donations 1,118.00 7,749.62 -- SPLIT -- 12/29/2008 Interest Earned 1.59 7,751.21 Int Inc ? ti CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503 - 6394171 FY 2009 -10 COMMUNITY EVENTS FUNDING REQUEST D February 13 2009 Event Name: Bicycle Safety Day with the WashCo BTC and the Tigard PD Address: 21785 SW Tualatin Valley Highway Suite J City, State, Zip: Aloha, OR 97006 Contact Name: Hal Ballard, Executive Director Telephone Number: 503 - 356 -9740 E -mail address: info @washcobtc.org I,, Request (express in whole dollar amounts only) Cash $ 1000,00 In - Kind Services (use of City property, City staff support, $ - 0- etc. Please explain the services requested on a separate sheet) Total Request $ 1000.00 2. Purpose of Funding Request: To purchase and distribute 500 Medical Carrier Information Systems(r) (www.meds.org)to attach to bicycle helmets during the giveaway programs in partnership with the Tigard Police Department later this year. 3. How will this event benefit the Tigard Community? The systems provide vital, potentially life saving information in the case of a crash or collision with a bicyclist. Located in and on one's helmet, EMTs and other emergency service providers are better able to treat victims of such incidents. 4. How many Tigard residents do you anticipate participating in this event (or these events)? It is anticipated that all 500 will be distributed at the 2 events planned. Therefore. more than 500 residents will be affected (including the families of those who receive the helmets and systems) 5. Please submit the following information with this request: a. Most recent annual budget compared with the prior year's actual revenues and expenditures. The Budget should identify the period to which it applies, beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. ** b. Audit report or financial statements for the last fiscal year.** c. Articles of Incorporation.* d. 501(c)(3) status.* e. Organization Bylaws* * Information not required if it has been submitted at least once in the last five years. ** Lack of adequate financial information could result in denial of request. An electronic version of this application is available by contacting Liz Lutz at Lizbeth @tgard- or.gov. WashCo BTC budget projections FY 2008 Submitted for OCF grant Revenue Source Amount Expenses Amount Earned Income Program Related Personnel* $41,000 Program Service Revenue $80,000 IT/Communications $500 A,'F Government Contract Revenue $0 Occupancy ** $40,000 Investment Income $0 Travel $1,250 Other Anticipated Revenue* $5,000 Materials /Supplies $30,000 Total Earned Income $85,000 Program Evaluation $1,000 Logistics Services $500 Unearned Income Total Program Services $113,750 Individual Donors $10,000 Administration Costs $16,000 Community /Faith /Civic Groups $3,000 Fundraising /Outreach $1,000 Foundation Grants ** $41,000 Materials /Supplies $2,500 Corporate Support $5,000 Printing $1,000 Government Grants /Funding $7,500 Marketing $1,500 Special Events $5,000 Total Unearned Income $71,500 Total Administration $22,000 Total Revenue $156,500 Total Expenses $135,750 * based on increased interest in *based on pending grant and bicycle safety education letter -of- interest * *Salaries for 1 PIT Exec. Dir & 2 P/T staff positions. Does not ** includes basic utilities include current application. (elecricity /water /garbage) Assests & Liabilities Liquid Assets $1,438 - Property, Plant & Equipment (net of depreciation) $36,000 Financial History Temporarily restricted assets* $5,500 Year Total Rever Total Expenses Other Assets $0 2007 $9,149 $5,824 Total Assets $42,938 2006 $3,500 $2,900 Total Liabilities $0 2005 $912 $909 Net Assets $42,938 (c) 2008 Washington County Bicycle Transportation Coalition _ No portion of this document may be used for purposes other than providing information to the OCF Grant trustees and their agents. FEB -13 -2009 11 01 P.01 10 :26 AM Washington County Bicycle Transportation Coalition 02113100 Balance Sheet Cash Basis As of December 31, 2008 Dec 31,08 ASSETS Current Assets Checking/Savings 100 • WaMu 308 - 215846 -2 46.56 • 105 • WaMu MM 2952 9,567.46 110 WaMu Grants 5454 0.01 199 • Petty Cash 250.00 Total Checking/Savings 9,864.03 Total Current Assets 9,884.03 TOTAL ASSETS 9,884.03 ------ LIABILITIES & EQUITY Equity 300.Opening Sal Equity 3,409,03 Net Income 8.455.00 Total Equity _- 9,864.03 TOTAL LIABILITIES 8 EQUITY 9,864.03 Pape 1 r.�� , • 1-tH euiff 11 r• of r 1Qs26 AM Washington County Bicycle Transportation Coalition 02/13/09 Profit & Loss Cash Basis January through December 2008 Jan -Dec 08 Income 400 • Contributions 31,683.50 408 • Interest Income 161,71 490 • Membership Dues 1,452.00 420 • Program Service Fees 6.606.38 450 - Retail Income 454. Helmets 5,391.71 466 - Accessories 355.05 450 • Retail Income - other , _ 3,726.90 Total 450 • Retail Income 9,473.66 490 - Visa Discounts -12.72 Total income 49,364.53 Expense 500 • MvertisingWPromo - 277.85 603 - Bank Fees 81.00 504 • Bicycle Repairs 101,22 505 • Books, Subscriptions, Reference 462.05 508 - Business Registration Fees 145.00 515 • Conf erence,.Conventlon,•kteeting 856.39 520 • Contract Services 521 • Accounting Fees 382.05 523 • Outside Contract Services 3,220.00 Total 520- Contract Services 3.602.05 525 - Entry Fees 616.00 527 • Equipment Expensed 3.950.39 528 - Equipment Rental 425.04 530 - Facility Rent 6.607.93 540 • Insurance 290.36 543 - Member Fees 485.00 545 - Postage, Meiling Service 272.52 550 • Printing and Copying 1.385.00 560 • Retail Expenses 564 • Helmets 3,378.90 566 • AcceesorleslP - 1,449,00 Total 560 • Retail Expenses 4,825.80 $65 • Supplies 3.417.70 575 - Telephone, Telecommunications 904.36 585 • Travel 1.332.03 587 - Uniforms 271.21 588 - Utilities 239 • 690 • Payroll Expenses , 591 • Wages 11,250.00 593 • Medicare Employer 163.13 595 - SUIOR 236.25 • 595.WBF Company 10.53 590 - Payroll Expenses - Other 3.31 Total 590 - Payroll Expenses 11,663.22 694 - Social Security Employer 697,50 500 - Unknown _ _ _ Total Expense _ 42.909.53 Net Income 6,455.00 • Page 1 1 - 200"i 11:01 P.03 n. • 10:28 AM Washington County Bicycle Transportation Coalition 02/13,09 Balance Sheet Cash Basis AS of February 13, 2009 Feb 13, 09 ASSETS Current Assets Checking/Savings 100 • WaMu 308416646 -2 52239 105 • Waldo MM 2952 6,568.43 110 • WaNlu Grants 5454 0.01 199 • Petty Cash • 250.00 Total Che6king/Savings 7,340.83 Total Current Assets 7,340 . TOTAL ASSETS 7,340.83 LIABILITIES & EQUITY -- -- __- -.• - -- Liabilities Current Liabilities Other Current Liabilities 240 • Payroll Liabilities 241 •OR.Withholding 97.00 242 SUIOR 39.38 243. kilediaeta liability 54.38 244 • Social Security Liability 232.50 249 • Payroll Drew - 300.00 240 • Payroll Liabilities - Other 129.84 Total 240 • Payroll Liabilities 253.10 Total Other Current Liabilities - - 253,10 Total Current Liabilities _ - 253.10 • Total Liabilities 253.10 Equity 300. Opening gal Equity 3,409.03 320 • General Fund 6,455.00 Net Income - 2,776.30 • Total Equity 7,087 TOTAL LIABILITIES & EQUITY • 7,940.83 • • Page 1 r.uv -' Ctf - .1.3 J 11 bl • 10:29 AIR Washington County Bicycle Transportation Coalition 02113109 Profit & Loss Cash Basis January 1 through February 13, 2009 Jan 1- Feb 13,09 Income 408 • Interest Income 0.97 410 • Membership Dues 48.60 460 • Retail Income 3,480.70 490 Visa Diacounta - - -- -84.98 Total Income 3,465.29 Expense 515 • Conference, Convention, Meeting 143.96 520 • Contract Services 521 • Accounting Fees 483_75 Total 520 • Contract Services 483.75 530 Facility Rent 3.025.00 540 • Insurance 149.16 550 • Printing and Copying 233.82 565 • Supplies 5.99 576 • Telephone, Telecommunications 383.27 585 • Travel - 472.20 586 • UtilWas 227.61 590 . Payroll Expenses 591 • Wages 1,875.00 593 • Medicare Employer 27.19 595 • SUIOR 39.38 596 • WBF Company 2.42 590 • Payroll Expenses - Other 0.99 Total 590 Payroll Expenses 1,944.98 594 • Social Security Employer 118,25 Total Expense 6,241,59 Net Income - 2,778.30 Page 1 TOTAL P.04 WashCo BTC budget projections FY 2008 Submitted for OCF grant Revenue Source Amount _ Expenses Amount - Earned Income Program Related Personnel* $41,000 Program Service Revenue _43r $80,000 IT /Communications $504 ;ek Government Contract Revenue $0 Occupancy ** $40,000 Investment Income $0 Travel $1,250 Other Anticipated Revenue* $5,000 Materials /Supplies $30,000 Total Earned Income $85,000 Program Evaluation $1,000 Logistics Services $500 Unearned Income Total Program Services $113,750 Individual Donors $10,000 Administration Costs $16,000 Community /Faith /Civic Groups $3,000 ' Fundraising /Outreach $1,000 ' Foundation Grants ** $41,000 Materials /Supplies $2,500 Corporate Support $5,000 Printing $1,000 Government Grants /Funding $7,500 Marketing $1,500 Special Events $5,000 Total Unearned Income $71,500 Total Administration $22,000 Total Revenue $156,500 Total Expenses $135,750 * based on increased interest in *based on pending grant and bicycle safety education letter -of- interest * *Salaries for 1 PIT Exec. Dir & 2 PTT staff positions. Does not ** includes basic utilities include current application. (elecricity /water /garbage) Assests & Liabilities Liquid Assets $1,438 Property, Plant & Equipment (net of depreciation) $36,000 Financial History Temporarily restricted assets* $5,500 Year Total Rever Total Expenses Other Assets $0 2007 $9,149 $5,824 Total Assets $42,938 2006 $3,500 '$2,900 Total Liabilities $0 2005 $912 $909 Net Assets $42,938 (c) 2008 Washington County Bicycle Transportation Coalition No portion of this document may be used for purposes other than providing information to the OCF Grant trustees and their agents. -;z • I AGENDA ITEM NO.2 - CITIZEN COMMUNICATION DATE: March 10, 2009 The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME, ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: Also, please spell your name as it sounds, if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: - Also, please spell your name as it sounds, if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also, please spell your name as it sounds, if it will help the presiding officer pronounce: Address City State Zip Phone No. CITIZEN COMMUNICATION 04D3 Tigard High School ,, -,. Student Envoy: Alexa Kanbergs March 10, 2009 Academics • Academic Award's night will be Wednesday, March 11 to honor all students that received a 4.0 or higher last semester. Athletics • The Tigard High Girl's Basketball Team made it to second round playoffs but unfortunately lost to McNary High School • Spring training has started for baseball and softball, and the tennis and track teams have begun to practice Arts • Try for the spring play Ramona Quimby have started Activities • The 1s Annual Barn Dance will be held Friday, March 13 in the gym at Tigard High. Agenda Item No. 3 . , A— For Agenda of March 10, 2009 tt *MAX itA ''' lir 4s MEMORANDUM TO: Honorable Mayor & City Council FROM: Cathy Wheatley, City Recorder efvthir RE: Three -Month Council Meeting Calendar DA'L'E: March 3, 2009 Regularly scheduled Council meetings are marked with an asterisk ( *). March 10* Tuesday Council Business Meeting - 6:30 pm, Town Hall 17* Tuesday Council Workshop Meeting -- Cancelled 24* Tuesday Council Business Meeting - 6:30 pm, Town Hall 31 Tuesday - Fifth Tuesday Council Meeting - Tigard High School - during the school day, time to be determined - Joint Meeting with TTSD School Board and Tualatin City Council - 6:30 p.m. - TTSD Board Room, 6960 SW Sandburg, Tigard, Oregon April 7 Tuesday Special Council Meeting - Joint Meeting with Beaverton City Council - 6:30 p.m., Town Hall 14* Tuesday Council Business Meeting - 6:30 pm, Town Hall 21* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 27 Monday Budget Committee Meeting - 6:30 pm, Library Community Room 28' Tuesday Council Business Meeting - 6:30 pm, Town Hall May 4 Monday Budget Committee Meeting - 6:30 pm, Library Community Room 11 Monday Budget Committee Meeting - 6:30 pm, Library Community Room 12" Tuesday Council Business Meeting - 6:30 pm, Town Hall 18 Monday (if needed) Budget Committee Meeting - 6:30 pm, Library Community Room 19" Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 26* Tuesday Council Business Meeting - 6:30 pm, Town Hall I:\ ADM \City Council \Council Calendar \3 -month calendar for 090310 CC mtg.doc Agenda Item No. 3, c ?_. >� Tigard City Council Tentative Agenda 2008 Meeting of ' - /D Meeting Date: March 10, 2009 Meeting Date: March 17, 2009 Meeting Date: March 24, 2009 Meeting Type/Time: Business /6:30 p.m. Meeting Type/Time: Workshop /6:30 p.m. Meeting Type/Time: Business/ 6:30 p.m. Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due © 5: February 24, 2009 Materials Due @ 5: March 3, 2009 Materials Due © 5: March 10, 2009 Mayor Dirksen Absent Exec Session - Time Sched. 40 min. 5 Avail. Workshop Study Session - Time Sched. 45 min. 0 Avail. Exec Session _ Property Neg:: ,Duane 15 min: Presentation of'CWS' Fanno .C,reek Re- Meander' Project for Exec Session , Pending Litigation Loreen _ 10 min. Council Info & Discussion _ Ron Phil &• Kim 25 mml , Exec 1Ses :'Monthly'.Burnham St Briefing' =Kim Me 15 min. Annual Review of Mayor's Regional Liaison Activities•-. 20 min.. Consent Agenda Consent Agenda LCRB -Award Insurance Agent of Record Contract - Loreen Annual Solid Waste Financial Report - Dennis - SI IGA with TTSD - Safe Schools Grant Program - Chief D. IGA with Gervais to Provide Interim Police Chief - Chief D. Business Meeting Approve Continuing Control Agreement with TriMet for THS Student Envoy - 10 min. Meeting is Cancelled Commuter Rail Operation - Gus QJPH - Fields Zone Change and Comprehensive Plan Appoint CCAC Member - Ron - RES Map Amendments - Cheryl C. - 30 min. CONTINUED FROM LCRB - Award Insurance Agent of Record Contract - Loreen FEBRUARY 24, 2009 PH -LCRB - Consider Awarding Multiple Contracts for Re- Vegetation and Greenspace Maintenance Services - Dennis - Business Meeting 10 min. - MO Chamber of Commerce Rep.- 5 min. Grant Exemption from Property Taxes under TMC 3.50 for Proclamation - Arbor Day - Marissa - 5 min. Three Non- Profit Low Income Housing Projects Owned and Annual Meeting with TriMet Executive Director Hansen Operated by Community Partners for Affordable Housing Duane - 25 min. (CPAH) and One Housing Project that is Operated by QJPH - Montage Townhomes Annexation (ZCA 2008 - 00005) - Tualatin Valley Housing Partners (TVHP) - Toby - 15 min. -RES Gary P. - 15 min. Consideration of a Resolution and By -laws establishing Study Session Transportation Advisory Committee - Ron & Marissa - RES - Review of Proposed City Council Budget - Liz N. - 20 min. 15 min. Review of 2009 -10 Community Event Funding Requests - Urban / /Rural Reserves Committee Discussion - Ron - 5 min. Toby - 20 min. Needs RTS Building Division Business Plan Progress and Direction Toby - 25 min. Time Avail: 110 min. - Time Scheduled: 105 min. Time Avail: 110 min. - Time Scheduled: 95 min. Time Left: 5 min. Time Left: 15 min. Page 1 of 6 Color Key: Admin -Green CD - Red Finance /IT - Orange HR - Magenta Library - Aqua Police - Blue ,. PW - Brown Risk - Purple 3/5/2009 1 Tigard City Council Tentative Agenda 2008 Meeting` Date March 31;.2009 : '; Meeting Date: April 7, 2009 Meeting Date: April 14, 2009 Meeting Type/Time ':":-=.::. } Fifth Tuesday/TBA ••:.' Meeting Type/Time: Joint Business /6 :30 p.m. Meeting Type/Time: Business /6 :30 p.m. Location : - . Tigard High School. Location: City Hall Location: City Hall Facilitator �' « Greeter: Greeter: Materials Due © 5: March 24, 2009 Materials Due @ 5: March 31, 2009 • .,Fifth,Tuesday@;Tigard High' School,:.. ,' Joint Meeting with Beaverton City Council Study Session - Time Sched. 45 min. - 0 Avail. Urbanization Issues inducting Urban:Rural'Reserves • . Discussion on'Terminating the .City's Membership. in• the • ' Time of meeting to be announced; will be during ".,:and Services to Unincorporated :Areas Joint Water Commission, and.Participation in, the Tualatin , school hours. Traffic' managementon shared:facilities (Scholls Ferry :Road.` Basin Water Supply .Project - :Dennis -10 mina - l ' and Hall•Bvd :)' Exec Seas -" Burnham,St..Briefing 'Kim: Mc 15tmin.: ' - Barrows' Road.Bridge ReviewTigard's 20 Facilities Plan - Dennis '20 min. Library, Services ;Funding (WCCLS) Formula • • Meetint•Date: • - • March 31;2009. ' • ,,, , Consent Agenda Meeting Type/Time: atin ' JointTTSD, &Tual/6'30 p "m: ' , ' , Location: TTSD',Board. Room: ' . . ''. 6960;SW Sandburg','Tigard' Business Meeting Cub Scout Troop7.35,will lead: the flag salute.- Cathy W. -. 0 tE THS Studen nvoy •- 5 min: Joint- Meetin w/T.TSDD &;Tualatin' �, g y, Representative Larry Galizio 20='mm t• ': g; � @,TTSD'gf Legislative Briefin b preientatiOrr Of Tree :Stewardship Awards = •Marissa D Status of TTSD Vision process , 15';itiin . PPT Report from Tigard and TTSD on Impacts of QJPH- Jackson Business Center & Durham Elementary,`. Plan , Economy on our organizations - Toby L. ,- . Amend ment;(CPAt2008 00013 Zone: Change; 2008=90007 . - . °;' • (Property Tax 101 and School Funding 101 for each Board) ' Minor Modification.MMD 2008 -00026; Lot Line :Adjustment Discussion on the TTSD Youth Grant - Chief D. MIS :2008- 00016= =`Gary P -9:5 min: • Rec. and,"Files Buildable Lands.Inventory and =Land Use - ''- Trends Report =•P,PT.'- Darren 30: min: - • ,- Briefing on Highway,99W`Transit Supportive Land ,, Use.and ' Design Vision Sean 5 min :. ' .,. ' Briefing. on ,;Downtown Circulation ••Plain- ;Sean -10 min: . ` Consider .Ordinance Amending Chapter '11.04 of TMCre: • ' • BusinessRecycling,- ;Dennis - 10 min. ,OFD . . . Time Avail , min:.= T.ime'Scheduleda ,11'0 mini, • Time'L'eft: 0 'min: •. Page 2 of 6 3/5/2009 1 Tigard City Council Tentative Agenda 2008 Meeting Date: May 4, 2009 Meeting Date: May 11, 2009 Meeting Date: May 12, 2009 Meeting Type/Time: Budget Committee Meeting Type/Time: Budget Committee Meeting Type/Time: Business /6:30 p.m. Location: Library Comm. Room Location: Library Comm. Room Location: City Hall Greeter: Greeter: Greeter: Materials Due © 5: Materials Due @ 5: Materials Due @ 5: April 28, 2009 Budget Committee Budget Committee Study Session - Time Sched. 40 min. - 0 Avail. Exec.Sess Burnhtam St 'Bnefm KimJMc 15 min Renaming SchaItz property Dennis 18'nam West Bull ° .Mountain (Areas 63 &-64) Concept Planning for Future Development ;Update-: Ron;and Mike,M f Consent Agenda Consider Authorizing the Mayor to Sign Letters Terminating the City's Membership in the Joint Water Commission and Participation in the Tualatin Basin Water Supply Project - Dennis Business Meeting THS Student: Envoy '5`:rnin Updatefrom Senator Burdick &'Rep Galizo 20 ;rniri Youth Advisory :Council. Update PD SI ~15 mm Info °PH ` :Adopt Tigard s 20 Yr Facilities Plan Den X1 min PH Am •DevelopmentaCode 'Tree Removal ,Criteria'(DCA2009 00001 CDC;1(3 790)u John'F 40 `mm Legis.,PH•'' Code Amendment re Sensitive:LandsPermit; Requirements(Sec 18:77,5 07,0.B 5)r Phil,N 15 mm • Time Avail 1.10cmm Time Scheduled 1;10 mm . ;' Time Lefta0min Page 4 of 6 3/5/2009 1 Tigard City Council Tentative Agenda 2008 Meeting Date: April 21, 2009 Meeting Date: April 27, 2009 Meeting Date: April 28, 2009 Meeting Type/Time: Workshop /6:30 p.m. Meeting Type/Time: Budget Committee /6:30 p.m. Meeting Type/Time: Business /6:30 p.m. Location: City Hall Location: Library Community Room Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: April 7, 2009 Materials Due @ 5: Materials Due @ 5: April 14, 2009 Workshop Agenda Budget Committee Study Session - Time Sched. 50 min. 0 Avail. Joint Meeting w/Plannlng Commission Si - Ron-'50 min.. Exec Session Labor Negotiations -- Sandy- 25 min: . Discus on Development. Code'Amendment'., `,, Status: Report on the Arsenic. Contamination at.the a' Tree'Remo■al Criteria'(DCA,2009- 00001) ° = Jofin'F. TigardrPublic Library - 'Dennis - min. .. '20 min: ' ° Status Update: on :Urban Forestry Master Plan - ,(UFMP) - Discussion on• Establishing Ways to Assist DT,Businesses •- , Manssa/Todd PPT - `15'min: • ; w /Planning,; Zoning and OtheriDevelopment.Related Req. • Ron & Phil • 20 min,;:. ,. . :- Briefing on Designation, of Hwy;.99W as' a, R / State. Consent Agenda Mobility Corridor Mike•M. - :•20 ' Elected Officials Emergency'Mgmt,Training- Dennis K. 70 min Red Rock Creek Conf. Room ' Business Meeting • ' Chamber of Commerce Rep • =10 min: ` : ' ` ' Council' Goal:Update -•Admire Si , 15 min , • Downtown Development Code Design Standards - ,and AssociatedtLand3Use ;Regulations',and.P lanning." `ZoningMap:Regulations • • Sean -;1'5,mio'. Consider,; Ordinance. Modifying' TMC 7.70 - Secondhand - Dealers Merchantstos'Update and Clarify ' Procedures end:`Definitions - Chief 4 J. DeSully 20min:ORD Discussion of'a Community,Development Code Amendment to Establish Minor. and' Major Conditional.U , Ron and:JohnF. 30,min:- . • Urban /Rural Reserves Committee.; Discussion --Ron =.20 ;m n. • TiMe-Avail: 180 min: -Time S•cheduledi min. Time Avail: 110,min. - Time_Scheduled >,110 min:,. Time Left: 0 <<min: . Time;Lefb. 0 min:- • ' • . . Page 3 of 6 d 3/5/2009 1 Tigard City Council Tentative Agenda 2008 Meeting Date: May 18, 2009 Meeting Date: May 19, 2009 Meeting Date: May 26, 2009 Meeting Type/Time: Budget/6:30 Meeting Type/Time: Workshop /6 :30 Meeting Type/Time: Joint Meeting with LO /6:30 p.m. Location: Library Comm. Room Location: City Hall Location: City Hall Greeter. Greeter: Greeter: Materials Due @ 5: May 4, 2009 Materials Due @ 5: May 5, 2009 Materials Due @ 5: May 12, 2009 Budget Committee (if Needed) Workshop Agenda Joint Meeting Meeting; with' Judge- Adrnin. SI 30 min. Lit ary, Board Annual. Meeting , SI - Margaret - 30 min. Bn"efing- #1; on. Tigard Transportation System Plan Update = Darrens- 15;min:, Briefing on DLCD.;Approved'Periodic.Review :Work Joint Meeting with Lake Oswego City Council Program ~ - D'arren•. -. -20 min: B■efingeon°CPA.2008- 00011 - Tigard 99W:,Improvernent. and Management Plan Darren -- 45 min: Future Land Use , (Hwy 99W, Downtown :Tigard Triarigle'&'Employment:Lands) Ron B. - 40•mih. ' Time Avail: 110 min. - Time Scheduled: 20 min. Time,Avail :. 180 min:- Time` Scheduled: 180,min.,: Time Left 90 min. TimeLek10;;rnins:_ Page 5 of 6 3/5/2009 1 Tigard City Council Tentative Agenda 2008 Meeting Date: June 9, 2009 Meeting Date: June 16, 2009 Meeting Date: June 23, 2009 Meeting TypefTime: Business /6:30 p.m. Meeting TypefTime: Workshop /6:30 Meeting Type/Time: Business /6:30 p.m. Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due © 5: May 26, 2009 Materials Due @ 5: June 2, 2009 Materials Due @ 5: June 9, 2009 Study Session - Time Sched. 20 min. - 25 Avail. Workshop Agenda Study Session - Time Sched. 0 min. - 45 Avail. Exec Sess - Burnham St. Briefing - Kim Mc - 20 min. Review City of Tigard's Park System Master Plan - Dennis - 30 min. Consent Agenda Consider Agreement with DEQ re Arsenic Contamination at Tigard Public Library - Dennis K. Consent Agenda Business Meeting THS Student Envoy? Or is 5/12 her last time? Update from Senator Burdick & Rep. Galizio - 20 min. Legis. PH - CPA 2008 -00011 - Tigard 99W Improvement and Management Plan - Darren - 45 min. Business Meeting Chamber of Commerce Rep. - 10 min. Urban/Rural Reserves Committee Discussion - Ron - 20 min Hold for Budget Adoption - Weed RTS Time Avail: 110 min. - Time Scheduled: 75 min. Time Avail: 180 min. - Time Scheduled: 30 min. Time Avail: 110 min. - Time Scheduled: 30 min. Time Left: 35 min. Time Left: 150 mins. Time Left: 0 min. Page 6 of 6 3/5/2009 1 Agenda Item # Meeting Date March 10, 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue /Agenda Title Continuation of Public Hearing: Fields Comprehensive Plan Amendment and Zoning Map Amendment (CPA2008 -00008 & ZON2008- 00002). j Prepared By: Cheryl Carnes Dept Head Approval: 1�� City Mgr Approval: W C ISSUE BEFORE THE COUNCIL Should the City Council adopt a resolution denying a Comprehensive Plan Map Amendment and Zoning Map Amendment to change the Comprehensive Plan Designation and Zoning Map Classification for one, 24.51 acre parcel zoned Light Industrial (I -L) to Medium - High Density Residential (R -25)? STAFF RECOMMENDATION Staff recommends the City Council uphold the Planning Commission's recommendation to deny both the proposed Comprehensive Plan Map Amendment and Zoning Map Amendment and to reference findings developed to date in support thereof. KEY FACTS AND INFORMATION SUMMARY A public hearing was held at the February 26, 2009 City Council meeting. Staff presented the Planning Commission's recommendation and emphasized from the Staff Report that the proposed amendment is not consistent with Statewide Planning Goal 9 — Economic Development, Tigard Comp. Plan Goal 9 — Economic Development, and Comp. Plan Goal 2 — Land Use Planning. In rebuttal the applicant presented testimony saying that the industrial designation violates Statewide Planning Goal 9, the site is not suitable for industrial development, the surrounding neighborhood has changed, and a residential designation is more suitable and ensures the most efficient use of the property. The Council continued the hearing to March 10, 2009 in order to ask questions of Staff and deliberate on the proposal. Staff has responded to the applicant's testimony in the attached memo. Staff's opinion did not change after the applicant's February 26 testimony. Staff and the Planning Commission have both recommended denial of the request. During the Planning Commission hearing it was noted that the potential re- designation of the property could be addressed through the Legislative Process. Through a policy approach, the City Council could look at the designation in a broader context of an Economic Opportunities Analysis (EOA). Such an analysis needs to take into account the entire community, not just a specific site. The EOA will be part of the City's periodic review. OTHER ALTERNATIVES CONSIDERED Council's options are to: • Uphold the Commission's recommendation for denial; • Not accept the Commission's recommendation and move to re- designate the property to residential as proposed, which requires development of findings in support of the amendment; or • Remand the matter back to the Commission for additional review and recommendations; or • Deny the request and direct staff to evaluate, through the legislative process, whether the site should be another residential designation, such as medium density residential, or designated for other uses such as commercial or mixed use. CITY COUNCIL GOALS City Council has a 5 year goal to implement the Comprehensive Plan. Approval of this application would not be consistent with the Comprehensive Plan regarding Economic Development and Land Use Planning. ATTACHMENT LIST Attachment 1: Memo from Staff responding to the applicant's testimony at the February 26, 2009 hearing Attachment 2: Email from DLCD regarding the processing of the proposed amendment in relation to Statewide Planning Goal 9 Attachment 3: Economy section from the 1983 Tigard Comprehensive Plan, Volume I, Resource Document Attachment 4: Community section from Tigard 2007: A Comprehensive Plan Resource Report Attachment 5: 1985 Comprehensive Plan /Zoning Map Attachment 6: Aerial photographs of the area showing development over the last four decades. FISCAL NOTES There is no fiscal impact anticipated with this action. ATTACHMENT 1 • i MEMORANDUM TIGARD TO: Mayor and City Council FROM: Cheryl Gaines, Associate Planner i RE: Response to Applicant's Testimony Fields Comprehensive Plan and Zoning Map Amendments (CPA2008 -00008 and ZON2008- 00002) DATE: 3 /4/09 The following merno presents Staff's responses to the applicant's testimony at the February 26, 2009 City Council public hearing. GOAL 9 The applicant states that designating the subject property as Industrial /Employment land violates Statewide Planning Goal 9, no Economic Opportunities Analysis (EOA) was done by the City, and the subject site is not suitable as Industrial /Employment land under Goal 9. The subject property has been zoned Light Industrial since the 1970s. This zoning designation was maintained during the City's creation and adoption of its original 1983 Comprehensive Plan and Map. Both, the Comprehensive Plan and Map were subsequently acknowledged by the Land Conservation and Development Commission (LCDC) in 1984, confining both as being in compliance with the statewide planning goals, including Goal 9. The City of Tigard completed the state mandated Periodic Review process during the years 1989 -1991. The purpose for periodic review is to ensure that comprehensive plans and land use regulations remain in compliance with the statewide planning goals. The City's completed work program was approved by LCDC, confirming the Tigard Comprehensive Plan and Map continued to be in compliance with statewide lanning goals. The subject property's Light Industrial zoning designation was again maintained during the City's Periodic Review process. Neither LCDC, nor the Department of Land Conservation and Development (DLCD), the state agency tasked with admministenng the Goal 9 administrative rules, has given any indication that the current zoning of the subject property is in violation of Goal 9. In fact, in the letter dated November 25, 2008 from Meg Fernekees with DLCD, she states the applicant's proposal does not meet the requirements of OAR 660, division 9 Economic Development. DLCD finds that the city must rely on the most recently adopted Economic Opportunities Analysis (EOA) to determine whether or not the proposal will result in a deficit of industrial or commercial land for the planning area for the planning period. Tigard's most recent EOA, which represented the best available information at the time, was done for the last periodic review of the Comprehensive Plan from 1989 to 1991. The document is the Economy section from the 1983 Comprehensive Plan, Volurne I, Resource Document. The report shows industrial ]and in short supply and recognizes the need to preserve existing vacant industrial lands for industrial uses when considering re -zones to non - industrial uses. Data from the Tigard 2007 report, although not a full EOA, has more recent information about the existing land supply. This report, which has been referenced as findings for the City's Comprehensive Plan text update, states that the supply of industrially zoned land is inadequate to meet future job demand. Inforination available to the City suggests that it should continue to preserve industrially zoned lands since opportunities are extremely limited to create more. The applicant has failed to provide an analysis of the loss of industrial land or where the jobs lost could be added elsewhere in the city. Re- designating the land from industrial to residential is not appropriate with the site specific approach proposed by the applicant. Analysis of the whole cofninunity through an EOA provides the correct means in which to decide on whether the site designation should be changed and to what designation is most appropriate. This is supported by an e -mail from Thomas Hogue, Economic Development Planner with DLCD (Agenda Item Summary Attachment 1). FINDING: The City has an acknowledged Comprehensive Plan Map and Economic Opportunities Analysis (EOA). The industrial desiggn�ation of the subject property is not in violation of Goal 9. Re- designation of the subject site froin T.iglit Industrial (I -I..) to Medium Density Residential (R-25) is not appropriate because the applicant has not provided information that analyzes the loss of industrial Lands or where the jobs lost by the re- designation could be created in other areas of the city. Applicant states that the subject site is not suitable for Industrial /Employment land because of infrastructure and access limitations — serviceability. The applicant states that the site is not serviceable because of infrastructure and access limitations. This supports staffs findings that the proposed amendment does not comply with Tigard Comprehensive Plan Goal 2.1, policy 15 that states "adequate facilities must be in place.... for approval of a requested comp plan /zone map amendment ". These facilities include the extension of Wall Street, which has not been constructed and has not been approved for construction. Water is currendy available within Wall Street or on the Metro property to the south. To extend water service from Wall Street would require hanging the lines from the bridge, which again has not been approved. To access the water line to the south would require obtaining an easement from Metro, which has not been secured. A public sanitary sewer line runs through the site but lies within mapped significant wetlands; a Comprehensive PLan Amendment to provide sanitary service may be required to remove the Goal 5 protection of these wetlands. FINDING: The applicant has failed to provide how the site could be serviced by streets and utilities, thus supporting staff's finding that Comprehensive Plan policy 15 under Goal 2.1 regarding adequate services and public facilities has not been satisfied. TIGARD DEVELOPMENT CODE The applicant points to the criteria in the Tigard Development Code for making quasi - judicial decisions (TDC 18.380.030.B). The applicant points to criteria #3 that requires evidence of change in the neighborhood or community or a mistake in the Comprehensive Plan or Zoning Map as it relates to the subject property. The applicant presented information on how the area has changed and developed over the years. Staff finds there has been no change in the neighborhood. The zoning in this area has been the same since the 198 0s. The biggest change is that the area has developed, as intended, with uses that are permitted in the existing zones. All of Tigard has changed over thelast 20 years. The upcoming periodic review process will allow Staff to study the community, assess the current and future needs for industrial lands, and make changes to the current site designation accordingly. The applicant states construction of the cornnnuter rail lines eliminated the possibility to have rail access to the site. There are many industrial uses currently in Tigard that do not have rail spurs. Some existing spurs are not currently being used. Many industrial uses now utilize trucks for transport of goods and materials. This one change to the site does not justify re- designating property to Med=ium High Density Residential (R -25). In addition, the location near a rail switching yard, freight trains, and WES could be considered problematic for the provision of housing. FINDING: The applicant has failed to present evidence on how the surrounding area has developed which was not compatible with the current Zoning and Comprehensive Plan maps. TDC 18.380.030.B also requires the applicant to demonstrate compliance with all applicable comprehensive plan policies, as noted m the staff report, the applicant fails to comply with all applicable policies under Goals 2 (Land Use Planning) and Goal 9 (Economic Development). The following responses are taken from the Staff Report dated December 8, 2008. Staff has responded to the applicant's claim that additional housing is needed for workers commuting to Tigard under Policy 15. C & D, Goal 2.1, and has included additional information on job numbers under Policy 1, Goal 9.2. Goal 2.1 Maintain an up -to -date Comprehensive Plan, implementing regulations and action plans as the legislative foundation of Tigard's land use planning program. Policy 6. The City shall promote the development and maintenance of a range of land use types which are of sufficient economic value to fund needed services and advance the community's social and fiscal stability. The site is a Metro - designated employment area and is zoned industrial. The Long Range Planning Division performed an Employment Lands Inventoryy for the Tigard 2007 report and found that Tigard's supply of industrially zoned land will be inadequate to meet the 2024 forecasted job demand. Re- designation of this property to residential zoning will further increase tine future industrial land deficit. Of the remaining 66 acres of buildable industrial land, only 24.51 acres are zoned Light Industrial. This particular site has 17.64 acres of that buildable land, representing about 72% of the Light Industrial buildable lands. Policy 15. In addition to other Comprehensive Plan goals and policies deemed applicable, amendments to Tigard's Comprehensive Plan /Zone Map shall be subject to the following specific criteria: A. Transportation and other public facilities and services shall be available, or committed to be made available, and of sufficient capacity to serve the land uses allowed by the proposed map designation; The applicant proposes to extend Wall Street from the west to access the site. This access has not been approved for construction. Wetlands on the site are protected by Goal 5 safe harbor provisions and no land form alterations or development is permitted unless the applicant can show why the protection should be removed. At this point the applicant has not secured physical access to the site. There is no guarantee that the Comprehensive Plan Amendment to remove the significant designation would be approved, or that the applicant would construct the access. Utilities were not addressed by the applicant. The Goal 5 protection of the significant wetlands may prevent the applicant from providing sanitary service to the site since the public line appears to be within the wetland. In addition, the public water lines are located within Wall Street to the west and on Metro property to the south. The bridge must be approved to access the Wall Street water lines. An easement would be required to access the water line on the Metro property. No information regarding a secured easement to install a line across the neighboring property was submitted. C. The new land use designation shall fulfill a proven community need such as provision of needed commercial goods and services, employment, housing, public and community services, etc. in the particular location, versus other appropriately designated and developable properties; D. Demonstration that there is an inadequate amount of developable, appropriately designated, land for the land uses that would be allowed by the new designation; Tigard can provide adequate opportunity to meet its housing goal of 10 /units per acres. Several areas within the City such as, Washington Square, the Central Business Distract and the Tigard Triangle, allow the development of higher density housing. The supply of industrial land is limited, and the City has little opportunity to create more. Approving this amendment would eliminate 72% of the buildable lands zoned Light Industrial. The proposed amendment is not in compliance with C or D above. A detailed analysis can be found under the economy and housing sections of the Staff Report. The applicant states there is a need for workforce housing for Tigard 18 -24 year old workers based on data in the Tigard 2007 report. This data shows that workers in this age range live outside of the City. Staff finds that the flip side of the applicant's argument is that these numbers show that the people, who do live in Tigard, currently commute to work in surrounding areas. The recently adopted Comprehensive Plan seeks to attract new industtial and commercial development that will create jobs within Tigard for its existing residents, thus creating a community that provides jobs in close proximity to where people live. Goal 9.1 Develop and maintain a strong, diversified, and sustainable local economy. Policy 2. The City shall actively encourage businesses that provide family -wage jobs to start up, expand, or locate in Tigard. Policy 5. The City shall promote well- designed and efficient development and redevelopment of vacant and underutilized industrial and commercial Iands. Goal 9.2 Make Tigard a center and incubator for innovative businesses, including those that focus on environmental sustainability. Policy 1. The City shall institute appropriate land use regulations to accommodate a contemporary mix of economic activities. This re- designation is not in compliance with the City's Economic policies to provide family -wage jobs, promote utilization of vacant Metro - designated Employment Areas, encourage the expansion and recruitment of industries in Tigard, and make Tigard a center for innovative businesses. Tigard has a limited amount of vacant land zoned for industrial uses and has limited potential for expanding into new areas that could be designated for industrial uses. The applicant does not address the full impact of the loss of jobs on the local economy, nor identify other areas of the City within which these jobs could be provided. The Tigard Light Industrial zoning allows a variety of uses (e.g. Postal Services, Auto Repair, Manufacturing and Production, Research and Development, Wholesale Sales) that have the potential of employing 20 or more persons per acre. For example, IVIa o- Humples (Tigard employer manufacturing dietary supplements) employs 42 persons on 1.78 acres (23.6 employees /acre) and would be a good example of a permitted land use in the Light Industrial zone. The applicant does not address the loss of jobs. Information provided about the number of jobs that could be created by development of the property with an industrial use is inconclusive and contradictory. The applicant's narrative states that the site could support 71 jobs based on only 7.88 acres of developable land. The applicant's request for a Metro access easement states that as many 1,500 jobs would be created by development of the site. Considering Tigard is not on track to meet its assigned job capacity level in 2017, any loss is considered significant. FINDING: The proposed amendment is not consistent with the applicable Comprehensive Plan policies under Go 2 (Land Use Planning) and Goal 9 (Economic Development). COMPATABILITY The applicant states that the site is most compatible for residential development based on location near other residential and civic uses and due to constraints on the site from sensitive lands and natural resources. The site is encumbered by sensitive lands, but these constraints are the same regardless of the zoning under current development re tions. The only difference is that development is allowed within the 100 -year floodplain in industrial zones but not in residential zones. Residential uses to the south and west are separated from this site by a natural battier created by. Fanno Creek and associated wetlands. The site is adjacent to a railroad switching yard and indus uses to the east. Current residents in neighborhoods to the west and southeast complain about noise from the freight trains. The site's proximity to the railroad would be impacted by noise and possibly vibrations or dust. The applicant also notes that the R -25 zoning would complement future downtown development by providing housing for downtown workers. The downtown plan incorporates housing by providing for an estimated 2,500 units within the urban renewal district, and Tigard data does not currently show a shortage of residences for future growth. Currently the Tigard Development Code requires two access points for residential development with snore than 50 units. Considering the site has more than 2 acres, it is likely that number - will be exceeded. The - proposed concept plan presented at the City Council hearing shows possibly 226 units. Based on 17.6L acres of buildable land minus 20% for light of ways, the site has a minimum density of approximately 282 units and a maximum density of 352 units. An easement for a second access was requested from Metro in 2005 but was denied. A copy of this easement application can be found in the applicant's materials submitted at the January 26` Planning Commission Healing. Since a secondary access is a development requirement and a development plan is not being reviewed at this point, it is not a criterion for the proposed amendment. This infonnation only underscores the applicant's failure to address how the site is most compatible for residential development. Staff questioned the applicant why other zones such as R -12, I -P or mixed use zones are not being proposed. The response has been that these other zones are not as suitable as R -25, but little supporting information has been presented other than site constraints. FINDING: The applicant has not provided sufficient evidence that the site is better suited to be designated residential land due to site constraints and the surrounding neighborhood. Consideration of other possible zoning was limited. CONCLUSION The applicant has not shown that the proposed Comprehensive. Plan and Zoning Map Amendments comply with the Tigard Comprehensive Plan policies under Goal 2 (Land Use Development) and Goal 9 (Economic Development). Both applications must be denied because Comprehensive Plan and Zoning map amendments must comply with the current policies. Because the City has an acknowledged Comprehensive Plan Map and EOA, the site's current designation is not in violation of Statewide Planning Goal 9. The applicant has not addressed the loss of industrial lands or jobs which would be an impact of the proposal. Staff finds, and is supported by DLCD, that a re- designation of industrial lands of this size is best addressed though the upcoming peuodic review process. ATTACHMENT 2 Cheryl Caines From: Thomas Hogue [Thomas. Hogue ©state.or.us] Sent: Tuesday, March 03, 2009 11 :55 AM To: Darren Nichols; Cheryl Caines Cc: Meg Fernekees; Gloria Gardiner; Rob Hallyburton; Bill Holmstrom; Darren Wyss Subject: RE: Tigard Comp Plan Amendment Cheryl, Good speaking with you today. Let me summarize our conversation. Tigard has an acknowledged comp plan and economic element. It may and should rely on that plan when reviewing any sort of site specific planning request. You are on solid ground when you do so. Any attempt to change the designation of more than 2 acres of industrial land will have to meet the test in OAR 660- 009; either the change must be consistent with the current plan [which is unlikely], or it will trigger a full economic opportunities analysis. The department views industrial land in the metro area as a precious resource for communities. We fully support your efforts to maintain this valuable community asset. Since Tigard is starting down the periodic review path, a full economic opportunities analysis will be part of that process. That will be the proper time to consider the city's opportunities and site requirements, in concert with the other PR elements such as transportation. Our experience around the state suggests that communities who work these issues comprehensively are the ones best positioned to manage costs and attract beneficial development. If we can be of more assistance, just let us know. Thank you, Tom Tom Hogue 1 Economic Development Specialist Oregon Dept. of Land Conservation and Development 635 Capitol Street NE, Suite 150 J Salem, OR 97301 -2540 Office: (503) 373 -0050 ext. 323 I Fax: (503) 378 -5518 thomas.hogue@state.or.us 1 www.oregon.gov /LCD 1 ATTACHMENT 3 CITY OF TIGARD OREGON TIGARD COMPREHENSIVE PLA RESOURCE DOCUMENT VOLUME I Adapted Edavambar 0, 1889 ORDINANCE NO. 82-52 ECONOMY TABLE OF CONTENTS Page No. I. INTRODUCTION 136 A. Economic Development 136 II. ECONOMIC CONDITIONS 137 A. Labor Force 137 B. Population 142 C. Residential Location of Workers 142 D. Income 143 III. RECENT DEVELOPMENT TRENDS 143 A. Buildable Lands 143 B. City Commercial Development 145 C. City Industrial. Development 148 D. National Economic Trends 149 E. Transportation 150 F. Public Facilities 152 -1 IV. ACTION PLAN 152-2 A. Actions Steps 152 -2 B. Central Business District 152 -5 C. Tigard Triangle 152 -5 I - 135 I. INTRODUCTION This report addresses LCDC Statewide Planning Goal #9 requirements titled "Economy of the State." The recommended findings and policies have been developed to blend Tigard's individual economic programs into those of the region and state to meet Goal #9 requirements. The Goal #9 statement reads: "To diversify and improve the economy of the state." "Both state and federal economic plans and policies shall be coordinated by the State with local and regional needs. Plans and policies shall contribute to a stable and healthy economy in all regions of the State. Plans shall be based on inventories of areas suitable for increased economic growth and activity after taking into consideration the health of the current. economic base; materials and energy availability, labor market factors, availability of renewable and nonrenewable resources, availability of land, and pollution control requirements. Economic growth and activity in accordance with such plans shall be encouraged in areas that have under - utilized human and natural resource capabilities and want increased growth and activity. Alternative sites suitable for economic growth and expansion shall be designated in such plans." Tigard City officials recognize that Tigard's economy does not begin and end with the City boundary. Instead, the City economy is viewed accurately as an integral part of a regional economy involving all of the communities located within the Portland metropolitan area. Similarly, local economic development is seen as a regional enterprise involving all of the communities that share this common market area. Tigard's active participation in the 1 -5 Association and other economic development organizations is illustrative of the City's determination that economic development should be conducted in coordination with other metropolitan communities and other tiers of government, including County and State government agencies concerned with economic development aspects. Tigard's place in the Portland metropolitan area economic region, or the local context, is that Tigard is a growing community with new opportunities for business and commercial expansion. Although it contains a small 2.4% of the region's population, the City's assessed value per capita has been one of the highest of any community in the state; and during the last four years locally based commercial and industrial development has generated an annual average of more than one thousand new jobs. With new projects now in progress and in the planning stages prospects are for a continuation of present trends and for Tigard to continue to be a major growth area. Although not under pressure to respond to economic problems, Tigard is taking steps to maintain its competitive advantages in transportation links, infrastructure, housing stock, and community services that together create an inducing environment for a firm to develop or locate in the City. A. ECONOMIC DEVELOPMENT Goal: The goal of the City of Tigard is to improve the economic base of the community by creating a wide range of job opportunities. Further, it is the intent_ of the. City .to. create. stability in. the City's economy through . diversification. I - 136 To implement the economic policies of the City, Tigard will work to oeveiop d public /private partnership aimed at maintaining an ongoing economic development program. For success to occur, resources must be identified, compiled and regularly updated concerning economic activities underway or planned, available and planned municipal resources, available land and available financial resources. The City will take a lead to initiate the cooperative effort. For the program to be successful, however, the business community must be willing to commit resources and time to formulate strategies which reflect the needs of private enterprise and firms located in Tigard. II. ECONOMIC CONDITIONS The majority of job opportunities in Tigard, Washington County and the entire Portland SMSA, are available from the private sector. Therefore, in order to create new, more diversified, and higher paid skilled jobs, the City must focus on stimulating private business development. To accomplish this, the City must identify those firms which either exist presently in Tigard and are suitable for expansion, or could be attracted to Tigard. For a truly stable economy, Tigard must attract a diversified mix of commercial and industrial uses. The Tigard economic goal is directed toward creating conditions conducive to promoting business expansion both physical and related to job opportunities, attracting new industries and assisting private firms to prosper in Tigard. A diversified economy, with a continuing reliance on the high- technology industry, within a pro growth environment properly guarded by municipal officials is the economic goal of Tigard. A. LABOR FORCE - Table I1 -2 displays historical trends in metropolitan Portland, state, and national unemployment rates from 1970 to 1989. Special highlights are that from a national recession peak of 11.5 in 1983, unemployment in the Portland SMSA has declined steadily to a twenty -year low of 4.5%. Another prominent trend is that Tigard as a part of the Portland SMSA has fared better than the State as a whole or the nation in terms of unemployment and the economy generally. I - 137 TABLE 1I -2 • Table 11 -2 shows manufacturing and non - manufacturing employment trends in the SMSA during the period 1981 -1988. A salient feature is that manufacturing employment in 1988 was 9,100 below the level achieved in 1981. In contrast, non- manufacturing employment increase by 43,000 during the same eight year period. A 1994 forecast indicates a continuation of presents trends with manufacturing employment holding steady and non - manufacturing employment gaining 18,400. I - 138 TABLE 11 -2 CITY OF TIGARD PORTLAND SMSA EMPLOYMENT - ANNUAL AVERAGES AND PERCENT BY INDUSTRY GROUP* Percent Percent 1981 of Total 1988 of Total- CIVILIAN LABOR FORCE Labor Force 653,000 640,500 Unemployed 48,100 30,500 Percent of Labor Force Unemployed 8.0% 4.B% Total Employment 600,500 610,100 Non- Agricultural Wage and 545,500 549,400 Salary Employees Agricultural Total 7,800 1.4% (9,100) 1.5% Manufacturing Total 107,700 19.5% 98,600 16.8% Durable Goods 76,800 13.9 70,700 12.0 Non - Durable Goods 30,900 5.6 28,000 4.8 Non- Manufacturing Total 437,800 79.1% 480,600 81.7% Trade 141,800 25.6 152,100 25.8 Government 81,000 14.6 79,500 13.5 Service and Miscellaneous 111,600 20.2 143,600 24.4 Finance, Insurance, 45,400 8.2 48,600 8.3 Real Estate Transportation, Communi- 36,500 6.6 35,600 6.0 cations, and Utilities Construction 21,500 3.9 20,900 3.6 Labor- Management Disputes 0.3 0.5 TOTAL AGRICULTURAL, 553,500 100.0% 588,500 100.0% MANUFACTURING AND NON- MANUFACTURING Source: Oregon Employment Division Table 11-3 displays employment by sector for jobs covered by unemployment insurance for Washington County and for a data area slightly larger than the current City boundary. These figures are the latest available for the respective areas and allow a rough overview and comparison and of the two economies. A major difference between the City and County is that manufacturing employment in "Tigard," including employment in electronic manufacturing, accounts for a substantially smaller proportion of total employment, i.e. 16.4% versus 26.5 %. It is of interest that the "Tigard" figure also is below the state average of'19.2% manufacturing. Service industry employment in "Tigard" at 12.2% of total employment is another sector that is considerably below the corresponding figure for the Country as a whole. By contrast, "Tigard's" retail sector accounts for a markedly higher proportion of overall employment than is evident for the County. I - 139 As suggested, these data indicate that the largest employment sectors of the "City " and County, respectively, are retail and manufacturing. Washington County is the location of most of the state's high technology industry, which is a major contributor to the County's predominance in manufacturing. The location of Washington Square Shopping Center accounting for 1,260,000 square feet of retail space, or approximately half of the City's total inventory of retail space, accounts for "Tigard's" role as a center for retail employment. Notable also is that despite Washington County's continued employment growth in the research and development -based electronics industry, this industry makes up less than three percent of "Tigard's" total employment. The reason that "Tigard" has captured a disproportionately low share of jobs in manufacturing and high technology is that the City lacks the extensive tracts of available industrial land required to attract major high technology and other plants. TABLE II -3 AVERAGE "COVERED" EMPLOYMENT BY SECTORS Washington County "Tigard" 1988 1987 TOTAL 117,963 100% 20,984 100% Agriculture 4,221 3.6 348 1.7 Mining 86 0.0 NA NA Construction 5,965 5.1 1,083 5.2 Manufacturing 31,256 26.5 2,834 13.5 Electrical Manufacturing NA NA 601 2.9 Trans, Commun & Pub Util 3,705 3.1 791 3.8 Wholesale - 8,306 7.0 1,679 8.0 Retail 24,555 20.8 6,548 31.2 Fin, Ins, Real Estate 5,661 4.8 1,598 8.0 Services 23,921 20.3 2,569 12.2 Government 10,285 8.7 1,905 9.1 Self Employed NA NA 1,048 4.9 Notes: "Covered" employment excludes self - employment and partnerships. Source: Oregon Employment Division, Metropolitan Service District. Table 11 -4 is a listing of Tigard's largest manufacturing, non - manufacturing, and public sector employers ranked by number of local employees. More specifically, it shows employers of 50 or more permanent, full -time equivalent employees within the corporate limits of the City. It is observed that department stores account for a large share of the non - manufacturing businesses. The list of largest manufacturing businesses reflects a fairly diverse array of manufacturing business types. Fabricated metals with a total of three employers represents the industrial sector with the largest number of firms on the list. The school district is by far the largest public sector employer and the City's largest employer overall. In combination, these "large" employers appear to account for somewhat less one -third of total City employment. I - 140 TABLE I1 -4 LARGEST PRIVATE AND PUBLIC EMPLOYERS CITY OF TIGARD 1989 PRIVATE EMPLOYERS Manufacturing Sentrol, Inc. . Electronic components 375 . Coe Manufacturing Plywood machinery 340 - Precision Interconnect Cables for electronic 230 medical apparatus Avia Sports shoes and apparel 230 Gerber Legendary Blades Cutlery 197 Fought and Co. Steel fabrication 173 Williams Air Control Air brakes & valves Puget Corp of Oregon Plastic injection molded 142 products Irvington -Moore Sawmill machinery 110 Circle AW Products Steel fabrication 90 Flir Thermal imaging systems 87 Western Foundry Iron and steel foundry 81 Flight Dynamics Aircraft guidance systems 74 Rogers Machinery Air compressor 67 ARNAV Aircraft navigation equip 59 Laerdal Medical Mfg. External pacemakers 55 Non - manufacturing Nordstrom Department store 400 Farmers Insurance Insurance 375 Meier and Frank Department store 350 JC Penney Department store 258 Key Pacific Corp. Bank operations center 235 Fred Meyer Shopping Center 220 GTE Communications sere 195 Embassy Suites Hotel Hotel 191 Sears Roebuck Department store 165 Georgia - Pacific Corp. Trucking wood products 119 NW Landscape Industries Landscape installation 110 Computerland District sales office 105 Frederick and Nelson Department store 100 Automated Office Systems Office equipment dealer 100 Hyster Sales Co. Life truck dealer 90 Albertson's Grocery store 70 Southland Corp. 7 -11 food store admin ofc 68 Safeway Grocery store 61 First Consumer National Bank Bank 55 Food Connection Grocery store 50 PUBLIC EMPLOYERS Tigard School District 457 City of Tigard 144 U5 Postal Service 96 GRAND TOTAL 6,324 1 - 141 B. POPULATION In the twenty -year period 1970 -1989 the City's population has more than quadrupled to 27,050 (Table 1I -5). During 1980 -1989, the annual growth rate averaged 6.7 %. Since 1973, annexation has accounted for a total of 7,310, or approximately one third of the total increase in population during the period. TABLE 11 -5 CERTIFIED POPULATION - 1970 TO 1989 CITY OF TIGARD The population of Washington County increased from 245,808 in 1980 to 295,000 in 1989; as shown below, this represents a 2.4% compounded annual rate of growth. Significantly, the county is the fastest growing in the state. Compounded Annual Rate of Change: 1980 -1989 1985 -1989 1988 -1989 Tigard - 6.7% 8.0% 6.0% Washington County 2.4 2.6 2.8 Source: Center for Population Research and Census C. RESIDENTIAL LOCATION OF WORKERS While an attempt can be made to achieve a balance between job opportunities and job requirements at a local level, there is no strong evidence that residential location choices are determined in relationship to distance from the place of employment. The 1981 Community Needs Assessment prepared by Washington County indicates that somewhere between 48% and 60% of Tigard workers commute to work outside of Washington County. Most of these workers commuted north to Portland. Available data for the Tigard -King City area indicate that in 1980 approximately 75% of employed persons living inside the area worked outside. Conversely, 77% of the persons working inside Tigard - King City lived outside this area. The evidence is clear that employment structures within the entire metropolitan area are interrelated. Therefore, the placement of new industry /commerce within any jurisdiction can affect residents of other jurisdictions in the area. Because of the regional nature of employment, the adequacy of job opportunities within the region is the critical issue and not employment within any single jurisdiction. The relationship of employment to housing is a slightly different issue. _Wages _earned.._.determine_ the affordable , price. range of_ housing .- ...(generally _ considered by HUD to be 25% of monthly income). Therefore, the availability of housing at various price ranges within any given area will determine or limit the locational choices available to workers in each wage earning category. I - 142 D. INCOME Income, analyzed in terms of dollar amounts and source, provides evidence of economic well -being and diversification. The median family income for Tigard in 1985 was $32,887. This was somewhat less the Washington County Average but about $6,000 more the state average. A breakout of household income characteristics is provided in Table 1I -6. TABLE I1 -6 CITY OF "TIGARD" HOUSEHOLD INCOME CHARACTERISTICS 1985 Income No. of Families % of Families Less than $10,000 776 8.0 $10,000 - $15,000 1,235 12.7 $15,000 - $25,000 2,940 30.2 $25,000 -- $35,000 1,737 17.8 $35,000 - $50,000 1,646 16.9 $50,000 - over 1,411 14.5 9,745 100.0 Median Family Income - $32,887 Source: Metropolitan Service District Note: The term "Tigard" identifies a data area slightly larger than the area within the current City boundary. III. RECENT DEVELOPMENT TRENDS From 1970 to 1980 Tigard underwent a change from a rural community to a suburban community with a strong economic base. Land development continued to occur at a rapid tempo during the 1980s. The major factors were location and the accessibility to transportation. It is anticipated that recent trends will continue as the available buildable land becomes utilized in response to increasing economic pressures. Tigard intends to channel growth, through its land use and public facility construction policies, in a manner which makes the best use of the remaining acreage while promoting the expansion of job opportunities to meet the needs of a growth population. A. BUILDABLE LANDS In late -1989 the City conducted a tax lot by tax lot survey of vacant and underutilized land within the Tigard City limits. The characteristics researched in the survey included parcel size, existing use, zoning designation, and information on whether any portion of the parcel is within the floodplain. Characteristics that were not researched included the exact amount of land within the floodplain and the amount of acreage with slopes exceeding 25 %. This vacant land survey is the only land inventory information currently available. It gives a rough indication of amount of buildable land . _ ._.designat.ed__forcommercial and industrial use. Also included below are acreage - totals from a vacant land - survey under - taken - -in 1981. I - 143 Flood 1981 1989 Plain C -G 140.1 58.6 3.3 CBD 17.2 17.2 3.8 C -N 4.0 5.7 .0 C -P 108.7 86.3 10.7 • I -H 2.1 .3 .0 I -L 95.6 79.7 52.1 I -P 126.8 90.8 25.7 A major highlight of the table is that land conversions generated by economic development have drastically reduced the supply of land zoned for general commercial use. Indeed, if the average annual rate of loss experienced during 1981 -89 were to continue, there would be no vacant C -G designated land available by 1994. Another highlight is that, taking into account the amount of such land that is constrained by its location in the floodplain, the supply of I -L designated land also has been severely reduced in area during the 1981- 89 period. Although the exact amount of flood - constrained land designated for light industrial uses has not been determined as yet, floodplain maps show that a considerable amount of the 79.7 acres that remained in 1989 are inside the floodplain. The same is true of large tracts of vacant I -P designated land, specifically, those located west of SW 74th Avenue and the SP & S railroad line and those on the northern edge of the City between Fanno Creek and the railroad tracks south of Koll Business Center. Of the few acres of vacant heavy industrial land that remained in 1981, virtually all had been utilized by 1989. The supply of land designated C -P also has diminished, but to a lesser extent. Moreover, as shown below, a significant amount of utilized C -P land, i.e. some 32 acres, most of it located in the triangle formed by Interstate -5, highway 217, and Pacific Highway, is developed with single family residential units and thus potentially is available for redevelopment. In summary, the lack or diminishing supply of land available for general commercial and industrial development is one of the core problems facing City economic development. It represents the most significant change in economic development opportunities since the City's Comprehensive Plan was acknowledged by LCDC in 1983. Additional information for vacant lands identified in the 1989 inventory as required by ORS 660 -09 -15 is provided below. Total Total Serviced Parcels Parcels Acres Parcels w/o Constraints GC 48 59 48 47 CP 142 86 142 137 CBD 10 34 10 9 IH 1 0 1 1 IL 23 80 23 15 IP 32 91 32 21 Next, inventory information on underutilized sites identified in 1989 is shown. The vast majority of these sites are in single family residential use. Total Serviced Parcels Parcels Acres Parcels w/o Constraints GC. - -. ..71 70 ..71 ... 70 _ . - CP - 83 35 83 83 CBD -- -- ---- -- IH 0 0 0 0 IL 6 21 6 3 IP 26 49 26 16 I - 144 Lastly, inventory information for vacant and underutilized sites five acres or larger has been developed as follows: Size Serviced No constraints GC [3] 3 3 CP [2] 2 1 CBD [0] 0 0 IH [0] 0 0 IL [5] 5 0 IP [4] 4 3 These tables show that Tigard's inventory of vacant commercial and industrial land is composed of a multitude of small parcels and that comparatively few unconstrained, larger sites remain for future expansion and growth. On the positive side, all of this land is already serviced or services can be easily extended. A map showing the location of these sites is located at the end of this report. [Map is under preparation.] B. CITY COMMERCIAL DEVELOPMENT Rapid population growth between 1970 and 1980 changed the complexion of the City - from a rural community to a growing suburban community and created a rapidly expanding demand for goods and services. Trade patterns followed the major highways through the City, developing commercial zones along the highways and other major arterial streets. Commercial activity developed in a strip along State Highway 99W (Pacific Highway), with increasing development along Highway 217 and portions of Scholls Ferry Road. This included eating and drinking establishments, general retail and numerous individual businesses. Commercial and professional office development increased along Pacific Highway and in the Tigard Triangle. As displayed statistically in Table III -1, during the period from 1980 commercial development in Tigard slowed during the national recession mid - eighties period, but spurted to $24 million each in 1988 and 1989. The effect of this development on the supply of commercial land was outlined above. • TABLE III -1 COMMERCIAL CONSTRUCTION & ALTERATIONS CITY OF TIGARD (in millions) Washington County Tigard 1981 $ 83,680 $ 6,439 1982 62,039 6,117 1983 55,019 3,194 1984 124,423 3,053 1985 135,741 6,818 1986 92,426 11,804 1987 121,833 20,601 1988 130,708 24,364 1989 15.9,167 - 24,887. Source: State Housing Division I - 145 Washington Square and Square II, one of the metropolitan area's three major regional shopping centers, is located on the northern boundary of the City in an area annexed into the City in 1988. The center is a major regional facility attracting an average of 48- 50,000 shoppers per day and employing some 2,000. It also is the Tigard's highest assessed business property with an estimated true cash value of more than $65,000,000 (Table III -2). TABLE I11 -2 HIGHEST ASSESSED BUSINESS PROPERTIES CITY OF TIGARD 1989 -90 Estimated Assessed Name Valuation Washington. Square Shopping Center $65,331,100 Oregon Business Park (all phases) 41,111,800 Lincoln Center 45,879,170 Embassy Suites Hotel 14,750,600 Meadow Creek Apartments 11,431,500 Koll Business Center 11,141,100 Washington Circle Shopping Plaza 9,475,400 Farmers Insurance 9,089,600 Tigard Town Square Shopping Center 8,557,700 Park 217 7,885,600 Greenway Town Center 6,803,500 Hilltop Center 6,144,000 Fred Meyer Shopping Center 5,650,300 Coe Manufacturing 5,566,900 Sunflower Apartments I & II 5,142,800 Tech Center Business Park 4,996,300 Summerfield Clubhouse 4,877,000 RFD Publications 4,775,300 Fought & Co. 4,552,600 Tom Moyer Theaters 4,481,500 R & B Commerce Plaza 4,211,300 Tigard Plaza Shopping Center 4,155,600 Source: County tax records Table 111 -3 presents data on retail, wholesale, and service industries trade for the years 1982 and 1987. The data source is the US Department of Commerce. According to the table, Tigard's retail stores reported sales totaling $197 million in 1987. This represents a 40% increase in sales from the $141 million reported in the 1982 census. These sales volumes were the 15th largest for all. Oregon places of 25,000 or more in both 1982 and 1987. In terms of current conditions, the annexation of Washington Square Mall in 1988 roughly doubled the total retail floor space in the City. In light of the center's higher sales volume per foot it probably more than doubled Tigard's total sales. It is illuminating to note that adjusting Tigard's retail receipts to include Washington Square would change the City's ranking to fourth in the state in terms of the 1987 retail sales volume figures. This ranking more accurately depicts the dominant role of the City's retail sector and the influence exerted by Washington Square on the Tigard economy. It also is consistent with the employment data presented earlier that show a concentration in retail. I - 146 TABLE 111 -3 RETAIL, WHOLESALE, AND SERVICE INDUSTRIES TRADE CITY OF TIGARD (in millions) 1987 1982 Rank in Sales % of St Rank in Sales % of St State Receipts Total State Receipts Total Retail Trade 15 $197,293 1.2 15 $141,775 1.1 Wholesale Trade 5 715,256 2.3 6 304,505 1.1 Service Industries 9 95,173 1.5 13 43,182 1.1 Sources: Census of Retail Trade, Census of Wholesale Trade, Census of Service Industry Based on the limited supply of vacant land zoned for commercial development, some 50 plus acres, and the scarcity of high- traffic locations required by major retail, particularly along the 1 -5 commercial strip, the long - term future trend in retailing will consist of rehabilitation of existing centers providing shopping opportunities more finely -tuned to the trade area. The scarcity of sites also should create opportunities for the redevelopment of the - City Center commercial area. The Census of Wholesaling indicates that the City's sales more than doubled from $304 million in 1982 to $715 in 1987, respectively ranking the City 6th and 5th among Oregon - places of 2,500 or more. This high ranking is further evidence of the relatively significant role of the wholesale sector in the local economy. This role is indicative of the City's advantageous location near major interstate and regional transportation corridors. Tabular data on services industries indicate that small sector plays a minor role in the local economy with sales receipts totalling $95 million in 1987 and the City's rank order approximately equaling its rank in terms of population. However, this picture seems likely to change in the future. This is because the zoning category containing the largest'supply of vacant and redevelopable land is the C -P category. As noted, the bulk of the land in this classification is located in the Triangle area. Development standards for the area presume office development. The timing of public improvements, especially roadway improvements, will determine the timing of this development. In summary, commercial facilities such as Washington Square and the nearby Lincoln Center Office Park represent the type of development that assists the City to develop a stronger image of economic vitality, which is important to attracting new economic development. Additionally, shopping opportunities represent one of the factors that make up the quality of life attributed to an area. T - 147 C. CITY INDUSTRIAL DEVELOPMENT This sector represents basic employment, or employment associated with business activities that sell their goods and services primarily outside of the local area. Major manufacturing employers in the City include both heavy industry, such as the fabricator metals industries Fought Steel, Circle AW, and Western Foundry, and light industry, such as Sentrol (security systems components), Puget (injection molding), and ARNAV Systems (aircraft navigation equipment). Most of the industrial land in the City is zoned for light industry. Industrial development in the City is concentrated west of Interstate 5, along the Burlington Northern and Southern Pacific railroad tracks, and along Southwest 72nd Avenue south of Highway 217. As was indicated earlier, the total amount of vacant industrially zoned land in all classifications in the City is approximately 170 acres. Of this amount, three sites are 30 acres or larger. It was observed that much of this land is constrained by floodplain. It was further observed that at the present rate of conversion all of the suitable land zoned for industrial use could be built -out within a few years. This characteristic of limited land supplies is evidenced by employment data. As mentioned earlier, Tigard's 16% of employees engaged in manufacturing is considerably below the Oregon average of 19% in manufacturing and far below the county's 26% figure. The latest available Census of Manufacturing data are for 1982. According to these data, Tigard's then- existing 73 manufacturing firms reported adding $69.2 million in value and 125.1 million in the value of shipments. These amounts represented 0.87% and 0.6 %, respectively, of the state figures for value added and value of shipments. Fabricated metals, with 14 establishments, was the largest industrial group with 20 or more empio -yens. Assuming a desire to do so, the City has a limited number of options to expand its supply of industrial land and thereby diversity its economic base. Very little developable land is available for rezoning. Because of the character and existing county zoning of unincorporated land adjacent to the city boundary, expanding the City limits would not result in the capture of lands suitable for industrial development. This justifies the need to preserve existing vacant industrial land for industrial uses when considering requests for rezoning to non - industrial uses. It also affects the need to consider a more detailed, site specific inventory of the remaining inventory of vacant industrial in terms of slope and floodplain constraints in order to determine how much of this land is developable and to facilitate its availability for industrial use. In conclusion, land designated for industrial uses is in short supply. A sidelight to this issue is that expansion of the city limits would not add to the supply of developable industrial land. Apropos of this discussion, it should be noted that the largest industrial project attempted in Tigard is now in progress. PacTrust plans a mixed -use development on 30 acres adjacent to the firm's Oregon Business Park. The park will be developed over the next three to five years and will include 800,000 to one million square feet of space at completion. The $40 million park will incorporate office, retail, and flex space, as well as a restaurant and hotel. The firm has completed the access road through the property and is in the process of erecting the first buildings. T - 148 D. NATIONAL ECONOMIC TRENDS To assist in identifying the major categories of commercial and industrial uses that could be expected to locate or expand within Tigard, it is instructive to look at state and national economic trends. In brief, information contained in the "Oregon Economic Trends Project, State and National Trends Report," indicates that the major national trend is the emergence of a so called transition economy. This transition economy is described as including "the development and implementation of a wave of new technologies; the globalization of the economy; and the shift to service industries and occupations." In contrast to traditional manufacturing industry, the high tech industries have low resource, energy, and transportation requirements. High tech development can occur almost anywhere. Another marked contrast is that whereas traditional industry affords high -wage blue collar jobs, occupations in high tech tend to be either high - paying professional or technical jobs, or low- paying clerical and assembly jobs. The globalization of the economy refers to the growing integration of the U.S. and world economies, which is characterized by development of transnational corporations, the "explosive" growth of international trade, and the extreme mobility of financial capital. Lastly, the shift to service industries and occupations refers to the increasing share of employment in this sector. The fastest growing service industry has been computer software and data processing. State economic trends reflect fundamental changes in the state's economy brought about by technological innovations and globalization. In the 1980s technological innovation led to a loss of jobs for production workers in a wide array of industries, ranging from plywood manufacturing to financial services. The effects of globalization had positive and negative impacts on the Oregon economy. Grain, food processing, fishing, textile, and aluminum firms began to decline under the pressure of domestic and foreign competition. The structural changes that occurred in Oregon during the eighties had different impacts an different areas of the state. The Portland metropolitan area, with the state's most diverse economy, was the area least affected by structural change. Future prospects for the'Oregon economy are described as "not overly optimistic." But market niche opportunities do exist even in declining industries such as fishing, forest products, and food processing. High tech tourist industry development and import distribution are identified as industries that should continue to prosper. To promote industrial development the state has developed a list of industries for statewide recruitment and expansion in both metropolitan and non - metropolitan areas. The list of 25 industries was developed by the use of a detailed ranking method designed to identify industries that offer growth opportunities in sectors that will diversify and strengthen Oregon's economy. The locational requirements of each of the identified industries also has been determined through a state - sponsored survey. With this information a community can compare its attributes and advantages to the industries locational needs. With respect to Tigard's growth opportunities, it is significant to note that seven of the industries contained in the stat's list are represented in Tigard by firms employing fifty or more. These industries include plastic products, industrial controls, telephone and telegraph equipment, electronic components, x -ray apparatus and tubes, measuring controlling instruments, and surgical appliances and supplies. I - 149 Although individual site needs vary, these target industries have in common the broad site requirements of accessibility to services, air transportation, interstate highway access, institutions of higher education, and various specific critical supply and raw material needs. Based on informal discussions, it appears that these existing firms site needs are well met by their current location in Tigard. The community's main disadvantage relative to attracting new and expended development is the shortage of land supplies. This represents a significant change in long -term economic opportunities from 1983. Given this essential fact, Tigard has no expectations for major new industrial growth. It is assumed that ample room for industrial growth and expansion is available on a regional basis. By way of contrast, a key site requirement that Tigard does have in abundance is leasable industrial and flex space in new industrial parks, such as Oregon Business Park (1,900,000 square feet), Roll Business Center (277,597 square feet), Tigard Industrial Park (85,000) and several other existing and proposed industrial centers. In the case of smaller and younger firms, the provision of buildable land is not a primary requirement. Rather, the primary site requirement of these enterprises is tenant space. Tigard's special market niche is an ample provision of the developed commercial and industrial space needed by these smaller firms. E. TRANSPORTATION Tigard is located adjacent to the major highways on the western boundary of metropolitan Portland including Interstate 5, Highway 217 and Highway 99W (Pacific Highway). Diagram I, adopted from the Regional Transportation Plan prepared by Metro illustrates the existing and proposed principal routes and major arterials. Street patterns have developed on a rural base, resulting in some inconvenience and congestion. Highway 99W passes through downtown Tigard and serves as a major thoroughfare. Average daily traffic volumes on the state highways inside Tigard range up to 102,400; 90,500; 47,600, respectively, at the most heavily trafficked mileposts on Interstate 5, Highway 217, and Pacific Highway. In the urban parts of Washington County, about 84% of all daily trips are made in private autos, according to the Washington County Draft Comprehensive Plan. Only 2.5% are made by public transit. In 1988, Tri -Met, the regional public transit agency, completed construction of a clean, modern, and attractive transit transfer station on Commercial Street in downtown Tigard. Plans are currently underway for the addition of a park and ride station on Pacific Highway in or near the City. The size, design, auto parking capacity and location of the facility have not been determined as yet. The eventual extension of a light rail ine is in the conceptual state. On the other side of the coin, the recent and proposed improvements in the physical facilities serving Tigard so far has not been accompanied by a corresponding improvement in transit services. In recent years the number of bus routes serving the City has been reduced from four to three, with the elimination of one of the two routes that formerly ran from Washington Square through Tigard. Moreover, none of the existing routes serves Tigard Civic Center. I - 150 Rail service is provided to Tigard by Burlington Northern Railroad and Southern Pacific Railroad while air service is provided by the Port of Portland, which operates the Portland International Airport, 17 miles northeast of Tigard in Portland. This airport is served by 28 scheduled airlines. The Port also operates a general aviation airport approximately 15 miles south of Tigard at Aurora and 14 miles northwest of Tigard at Hillsboro. The Port of Portland maintains shipping facilities on the Willamette River which is 12 miles from the City of Tigard. The significance of the transportation network, is that it affects the location decisions of firms and the efficient provision of goods and services. The types of locations that are successfully attracting investment and jobs are those with good access and circulation. In contrast, poor access and circulation are factors that have been barriers to private investment in the downtown and Triangle areas of the City. A $8.8 million transportation funding measure that provided funding for improvements to segments of ten major streets in the City was passed in the 1988 general election. The projects were started in 1989 and scheduled to be completed in 1991. These improvements will improve the safety and efficiency of the road system for the forseeable future. • T - 151 DIAGRAM I I - 152 F. PUBLIC FACILITIES Water is provided to the City from the Tigard Water District and the Metzger Water District. Tigard Water District draws its supply from the Clackamas River and the Bull Run Reservoir. The system and supply are adequate to the year 2000 according to the district's manager. The water source for Metzger Water District is also Bull Run Reservoir. A policy of the City contained in the Public Facilities and Services element requires that a precondition to development a site must be served by a water - system having adequate water pressure for fire protection purposes and the development shall not reduce the water pressure in the area below a level adequate for fire protection purposes. Sewer service is provided by the Unified Sewerage agency (USA) which treats sewage at the Durham Treatment Plant. The City of Tigard owns and maintains the collection system. In 1990 contacts were let for the construction of a new primary clarifier and raw sudge pumping station. These and a series of other improvements planned over the next three years will increase the design capacity of the treatment facility by 50 %. Presently, the City does require that all new development be connected to a sanitary sewer service. In order that growth may occur in a rational manner, the City has taken steps to anticipate growth and provide necessary services to areas which are prime for development. The City also encourages the use of local improvement districts to fund the public improvements needed by a business choosing to locate on a vacant parcel of land. Coordination is necessary in order that delay is minimized when a potential development project surfaces. Other public and private facilities such as fire protection, police protection, health care, educational facilities such as Portland community College, and utilities are available to the citizens of Tigard. Energy is still plentiful and relatively inexpensive as it is throughout the Pacific Northwest. Eventually, however, demand is projected to exceed supply as population and industry continue to grow. Recent projections indicate that energy dficits will not occur until the late 1990s. To prepare for the future, a regional power planning council was created to develop a regional load forecast to determine the amount of power needed to meet the requirements of the Oregon, Washington, Idaho and Montana region. Overall, adequate public facilities, mostly with a long economic life, are available to industries choosing to move to Tigard. The City is aware, however, that new and expanded public facilities will be required to open new areas up for commercial and industrial uses. By the creation and implementation of a capital improvements program, the City will work to anticipate and plan for the optimum economic use of the remaining land in Tigard. According to the 1989 Oregon economic development plan, one of the activities considered to be the most effective for economic development is infrastructure development. The importance of adequate infrastructure for local economc development is clearly recognized by Tigard officials. Indeed, it is seen as one of the most effective development strategies that the City government can take. In summary, the discussion above has addressed the current status of the local economy as measured by statistics. The main points are that Tigard is a major growth area. The City is not under pressure to respond to economic problems. Therefore, a modest economic development strategy for Tigard is proposed. The following actions form the key elements of the strategy. I - 152 -1 IV. ACTION PLAN In 1983, in compliance with the Industrial and Commercial Development Rule, the City adopted an economic development program. The program will operate at two levels: 1) at the local level a steering committee composed of City staff and business representatives and called the Economic Development Committee was ' established to formulate and carry out activities; and 2) at the county -wide level, the City actively participated in a Regional•Task Force on Economic Growth. In addition to interacting with community and county -wide representatives to formulate programs and activities, the City assembled a buildable commercial and industrial lands inventory and map to facilitate site selection for business and industry. A. ACTION STEPS 1. City Economic Development Plan - The Planning and Development Department will coordinate the City's effort to create' an overall economic development strategy for Tigard. Consolidation of the planning functions with building and code administration gives the City the opportunity to prepare strategies for economic development while also administering the various processes which developers must deal with in Tigard. As a result, the department is in a unique position where it is responsible for promoting economic development while also requiring that all development comply with the comprehensive plan and zoning as well as applicable building and code standards. The situation allows for prompt recognition by the department personnel of existing procedures which may deter economic development. The interplay of personnel from the Planning Division and the Building and Code Division results in an efficient development process with a shorter approval period without the sacrifice of community standards. Staff from the Planning and Development Department will continue to provide technical assistance to the Economic Development Committee. The committee will be made up of city staff, local business people and representatives of the various facets of the economic community. The overall goal of the economic development program is to create a program which is compatible with the potential and constraints of the City. The four components of this strategy are: a. Aiding in the creation and maintenance of new and continuous employment opportunities to afford City residents the choice of working within the City; b. Striving to improve, diversify and stabilize the economic base of the community thus reducing the tax burden of the residential property owner; c. Aiding in the effective utilization of the land, energy and human resources; and d. Ensuring the timely development of all public facilities and services and their delivery systems. I - 152 -2 As defined by the City Council, the role of the committee is to assist - in attracting new businesses to the area, to development methods to enhance the existing business climate in Tigard, and to facilitate cooperation with neighboring communities with regard to economic development and transportation and planning coordination. Other tasks include acting as "ambassadors" to the business community and promote doing business in Tigard, participating in City Center and Tigard Triangle development efforts, and monitoring the inventory of buildable commercial and industrial land in Tigard. 2. Regional Plan - The City of Tigard will continue to participate in the Washington County Economic Development Task Force, composed of representatives of each of jurisdictions and of various other public and private organizations located within the County. Tigard recognizes the advantage of participating in such a regional strategy both from a standpoint of greater exposure to potential businesses, but also because Tigard realizes that successful economic development in other Washington County cities will have a positive effort on Tigard. For instance, a new industry which locates in Beaverton can create jobs that people from Tigard obtain, or the industry may create the need for other related industries or those that serve the prime industry. Such has been the case over the years as Tektronix has not only expanded its operation in the Washington County area, but its presence has attracted many similar facilities. The central goal of the regional program is to provide for an exchange of ideas and resources so that the participating cities may work together to attract businesses which will be mutually advantageous in terms of jobs, taxes and stimulation of the economy. The cities will work together rather than compete against one another for new industries. Tigard will continue its involvement with the METRO, Tualatin Valley Economic Development Corporation, I -5 Association, Chamber of Commerce, Washington County Visitors Association, and other regional groups which may provide information and resources which are useful to Tigard's economic development efforts. 3. Municipal Codes - Within the Tigard Community Development Code modifications have been and will continue to be made to existing processes to streamline development application periods, to provide flexibility in some land use areas and to allow for maximum economic use of land. These changes have been proposed, however, will be put in place only after protections have been built in for the environment as well as existing uses and residential neighborhoods. Since Tigard has experienced steady economic growth, the City is not forced into a compromising position where it must accept economic development at all cost. Rather, the City is in a position where it recognizes the need for encouraging economic development, but only while maintaining the high standards which have made Tigard an attractive place for new economic growth. In regard to this subject, it is pertinent to note that Tigard is recognized as having an efficient development review process. Developers, engineers, and architects praise the effectiveness of Tigard's process. Since acknowledgement of the City's Comprehensive Plan in 1983, initiatives to streamline development review have consisted primarily of revising the pre - application procedure to include concurrent review by all relevant departments and of developing options to • -- --facilitate- -greater coordination—during .development - review - Some streamlining activities are mandated by state law, such as legislation passed in 1983 which places a 120 -day limit on the processing of certain applications. Revisions to the development code will continue to be implemented to comply with state statutes and to correct any glitches or potential problems uncovered in the processing of applications. I - 152 -3 As Tigard continues to grow economically, filling up the vacant spaces which remain, the City will continue to preserve the integrity of residential neighborhoods. Steps will be taken to continue City policy of buffering commercial and industrial from residential. Existing development codes which describe restrictions and standards for landscaping and buffering between residential and other uses will be strengthened. Encroachment of commercial and industrial uses into residential areas will be prohibited as the City will protect existing neighborhoods. 4. Regional Economic Development Act - In 1987, the state of Oregon instituted the Regional Strategies Program. This program requires regions to choose one industry of focus in partnership with the state. As discussed, the City of Tigard is part of the Portland metropolitan region. The approved regional strategy for the region is visitor industry development or tourism. The tourism strategy adopted for the region incorporates the goals of the Oregon Tourism Alliance (OTA). These goals focus on improving and promoting the quality of life amenities of the state, which are presumed to include, most importantly, the availability of high quality outdoor recreation activities and uncrowded conditions. The City's plan to upgrade Cook Park, including particularly the development of the riverfront portion of the park, will improve access to one of the region's most underutilized recreational assets, the Tualatin River, and help to relieve pressure on other boat access facilities on other rivers within the state's largest population center. As much, the project is in line with two OTA goals: Goal 3, "to help projects that support in -state substitution," and Goal 4, "to further projects that encourage visitors to extend their stay." The City also engages in other activities that foster tourism. These include: community events, such as Cruisin' Tigard and the Fourth of July Celebration, and providing playfields in Cook Park for major sporting events, such as regional youth soccer tournaments. 5. Development opportunities presented by the Tualatin River clean -up - In response to planning requirements established by the Oregon Department of Environmental Quality, new regulations for surface water management in the urbanized area of Washington County are scheduled for adoption in 1990. The main opportunity presented by the regulations is increased water-base recreation, including fishing and small boating recreation. At present public access to the Tualatin River is highly limited, especially on the valley floor. The Tualatin River clean -up efforts will make the river more attractive as a site for streamside picnic and other water- related recreational facilities. These are the most significant deficit facilities in the Washington County, according to the Oregon Statewide Comprehensive Outdoor Recreation Plan. 6. City Informational Resources - Two main information sources are available for those wanting up -to -date information on the economic development potential of the community. These are Tigard Database and Tigard Quarterly Report. Tigard Database is a unique and valuable resource book that contains detailed information and statistics specific to the Tigard area. The volume's one - hundred pages of data are organized into twenty -four topic areas. These range from general characteristics of the population to commercial and industrial development, to largest private and public employers, to traffic volumes on City streets. Also included in the book are listings of available industrial properties provided by the Oregon -. Economic_. Development- ._.Department _- ._Industrial Inventor.y_._5.ystem_.__and. a comprehensive listing of retail, office, and industrial -properties with divisible space for two or more tenants. A primary purpose of the book is to facilitate site selection for business and industry. I - 152 -4 Another informational resource put together by the City for business and industry is the Tigard Quarterly Report. The report is published four times per year and contains information on projects submitted for development review, building permits issued, and new business tax registrations. It also contains stories on topics of interest to the • business and development community. Subscriptions are available at no charge. 7, Quality of Life - Recent evidence suggests that a high quality of life plays an important role in attracting and holding businesses. Looking at Tigard in this regard, although many cultural and recreational opportunities are available in the metropolitan area, comparatively few such opportunities are available locally. For example, unlike several other suburban cities in the area, Tigard lacks a cultural center or any community performing arts groups. Similarly, Tigard has a park system composed of a total of some 98 acres, but as Tigard's population has grown the amount of active park space per person has declined steadily and currently stands at 3.8 acres per 1,000 City residents. Furthermore, City park facilities do not include an indoor recreation center. Given the importance of such facilities to community economic health, the conclusion is reached that more cultural and recreational facilities are needed to maintain and enhance Tigard's quality of life. Increased emphasis on varied entertainment and leisure time choices and good cultural offering, and on expanding park and green areas also would mark a significant step toward achieving a distinctive community identity. - Another key area for attention includes improving the appearance of gateways along main highways passing through Tigard. In particular, Pacific Highway corridor presents motorist with a chaotic and cluttered view as they enter Tigard. A proliferation of signs, unharmonious buildings, criss- crossing wires, and unrelated parking lots all come into view. The impression given is of a community that does not care about the appearance of its main gateway. Investors often see this as a sign that a community is poorly managed and not interested in having high quality development projects. To improve this unattractive image, road, sidewalk, landscape and other improvements aimed at creating more of a boulevard effect for the highway should be considered. Where public improvements are required, the establishment of Local Improvement Districts and Economic Improvements Districts are possible financing devices. While roadside and landscape improvements to Pacific may be costly, a more progressive image for Tigard would be the result. B. CENTRAL BUSINESS DISTRICT Tigard City Center is defined as the area encompassed by Hall Blvd., Hill St., Pacific Highway and O'Mara. Recognizing the need for an economic development and physical improvement plan for the city center, in 1989 the City Council adopted the City Center Development Plan. The goal of the plan is to strengthen the economic vitality of the City Center and to create a sense of identity as the heart of the City. The activities envisioned in the development plan represent a combination of private and public investment. Two of the projects proposed in the plan are scheduled to start in late 1990. One is the replacement of the Fanno Creek Bridge on Main St. The other is the development of Fanno Creek Park in accordance with the Fanno Creek Master Plan. These projects mark a significant step toward the goal of reinvigorating the downtown area and achieving new development. A "Land Use Policy Statement" adopted by Council states that land use regulations will be __ reviewed thr.ough.City staff working with_.b.us.iness_and property owners._ It_is contemplated that these development regulations will facilitate a diverse mix of uses. cpvca I - 152 -5 THIS PAGE INTENTIONALLY LEFT BLANK I - 153 ATTACHMENT 4 COMMUNITY tilt DEFINITION: The basic . fi r • structure around which k" daily life happens; where people live, - • r,r work, and shop. 1„, I "'en? CHAPTER 3: HOUSING (GOAL 10) PAGE 3 -4 F.CONoNTY (GOAL 9) PAGE 3 -15 HISTORIC RESOURCES (GOAL 5) PAGE 3 -27 CITIZEN INVOLVEMENT (GOAL 1) PAGE 3 -30 Key City Departments: Contact: Community Development Sean Farrelly, Associate Planner Financial and Information Services sean@tigard tigard or.gov C O M M U N I T Y In this chapter, Tigard 2007 shifts attention from the natural environment to the built environment. The places where citizens live, work, and shop form the basic structure around which daily life happens; this is where community begins. A community provides its residents with economic opportunities, housing options that reflect local incomes, and places to purchase needed goods such as food. How a city plans its land uses affects each of these functions and the eventual shape of the city. The shape of the City is also influenced by its citizens and its past. Historical structures provide a link to a community's beginnings, even as a community evolves to meet the changing needs of its residents. Conserving these guideposts offers a historic reminder and a continuous context for a community. Involving citizens at every step of the way ensures that as Tigard evolves, it continues to meet the needs of its residents, business owners, and key partners. The Oregon Statewide Planning Goals address housing and economy as two specific land -use elements affecting the quality of life for both citizens and the community, and include historic areas as well: • Goal 10: Housing. • To provide for the housing needs of citizens of the state. • Goal 9: Economic Development. • To provide adequate opportunities throughout the state for a variety of economic activities vital to the health, welfare, fare, and prosperity of Oregon's citizen. • Goal 5: Natural Resources, Scenic and Historic Areas, and Open Spaces. • To protect natural resources and conserve scenic and historic areas and open space. • Goal 1: Citizen Involvement. • To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process. In Tigard, the definition of community extends beyond the City limits. As the City is part of the Portland metropolitan region, conditions region -wide affect both the local housing market and economy. Any discussion of these elements must also consider the relationship to the larger community. The following chapter will examine the City's housing supply, the current economy, and historic resources. However, these elements only represent part of the community story; it must also consider the people who choose to make their home here, or work within its borders. In 2006, approximately 46,300 people made their home here, which is approximately 9 %© of the total Washington County population. Census 2000 data offers additional insight into the Tigard population. (A detailed analysis is available in the Tigard Cornimmi y Profile, 2006 Edition, portions of which are excerpted here.) Tigard's average annual growth rate since 2000 has been 1.53 %, which is similar to Beaverton and slightly behind Washington County as a whole. Both Tualatin and Sherwood have experienced higher levels of growth. About 9% of Tigard citizens identify themselves as having a Hispanic or Latino ethnicity, the majority with a Mexican heritage. These numbers are slightly less than Washington County's Hispanic or Latino population (11.2 %) and the U.S. total of 12.5 %. The majority of Tigard residents identify themselves as white (85.4%), with Asians comprising about 6% of the population. Community Page 3 -2 Tigard 2007 COMMUNITY It It Regarding age, 25- to- 34- year -olds and 35- to -'1'I year -olds are the two age groups with the greatest percentage of Tigard residents. This is consistent with Washington County. When compared with the state, the age group breakdowns show Tigard residents are slightly younger. In 2000, the median age of a Tigard resident was 34.5 years, which was slightly higher than Washington County (33.0), but lower than the state (36.3) and the U.S. (35.3). Of Tigard residents 25 and older, 91% have received a high school diploma and 44% of residents have completed a college degree program. Within Tigard, families account for two- thirds of households and 85% of them are married couples, 33.5% of which have children under the age of 18. In non - family households, 26.7% of residents live alone, 7.8% of them 65 years of age or older. The average household size in Tigard is 2.48. In 1999, median income for Tigard households was $51,581. Comparing the median household income to other jurisdictions, Tigard residents earn slightly less than Washington County as a whole, but $10,000 more per year than Portland households and all Oregon households. Tualatin, Sherwood, and Lake Oswego have higher community median household incomes, while Beaverton residents earn slightly less. In 2000, the number of Tigard residents living in poverty increased in all categories, except individuals 65 years and older. Families with related children under 5 years of age saw the greatest increase in poverty. D A T A S U M M A R Y Building upon this demographic profile, the Community chapter covers three topics: • Housing. This section examines the City's existing and future housing supply. • Economy. This section takes a close look at the local and regional economy. • Historic Resources. Although part of Goal 5 (Natural Resources), this section is included here as Tigard's historical areas consist of stmctures. • Citizen Involvement. This section focuses on citizen involvement in land use. Community Page 3 -3 Tigard 2007 1. HOUSING O V E R V I E W When it comes to housing, one size does not fit all. Each person seeking a new place to call home must find a suitable match between price, location, housing type and lifestyle, which can be a daunting task. In Oregon, the state planning goals aim to broaden the available selection: Each jurisdiction, including Tigard, must provide the opportunity for different "sizes" of housing to fit residents' varied needs, considering available land, price ranges, rent levels and housing type. • Goal10: Housing: • To provide for the housing needs of citizens of the state. Providing this opportunity rests upon available residential land. In the Portland metropolitan region, only land included in the Metro Urban Growth Boundary (UGB), an invisible line that separates rural areas from suburban, can be developed at residential densities requiring urban services. At the local level, each state and regional jurisdiction must inventory its buildable land, which is defined as vacant and re- developable land suitable for residential use, to determine housing capacity. Tigard maintains a buildable lands inventory (BL1) that tracks available residential land. Two policies — state and Metro — help determine housing capacities on buildable land: the state Metropolitan Housing Rule and Metro's Urban Growth Management Functional Plan (Functional Plan). Both focus on increasing housing capacity in order to use land within the UGB efficiently. • Metropolitan Housing Rule The Metropolitan Housing Rule (OAR 660- 007 /Division 7) established regional residential density and mix standards for communities within the Metro UGB. It set minimum residential density standards for new construction by jurisdiction. Tigard must provide for an overall density of 10 or more dwelling units per net buildable acre, as well as designate sufficient buildable land to provide the opportunity for at least 50 percent of new residential units to be attached single - family housing or multiple- family housing. • Urban Growth Management Functional Plan Metro implements Goal 10 through Title 1. To meet Title 1, each jurisdiction was required to determine its housing capacity and adopt a minimum density requirement. Tigard adopted the 80% of minimum density requirement for development in 1998, which means that a development must build 80% of the maximum units allowed through zoning. The City has a housing capacity number of 6,308 additional dwelling units. This number shows Tigard's zoned capacity for additional dwelling units. It is an estimate based on the minimum number of dwelling units allowed in each residential zoning district, based on minimum density requirements. The City of Tigard maintains an up -to -date buildable lands inventory, a permit tracking system for development, as well as complying with Metro's Frrnctiaaal Plan. The City is responsible for monitoring residential development. All of these tools aid the City in monitoring its progress toward the above goals, and determining if the opportunity remains for current and future residents to have diverse housing choices, even as Tigard's borders become land - locked. Community: Housing Page 3 -4 Tigard2007 i 1. H O U S I N G Affordable Housing Metro also addresses affordable housing in Title 7. Tide 7 includes voluntary affordable housing production goals and other affordable housing strategies, Tigard has adopted by ordinance affordable housing strategies, submitted a progress report to Metro that complies with Title 7, and completed the mandatory three -year reporting requirement,. I N V E N T O R Y Applicable rules, statutes and plans that impact housing within the City include: A. HOUSING SUPPLY 1. Oregon Administrative Rule (OAR 660 - Almost three - quarters of Tigard is zoned residential 007): Metropolitan Housing Rule (68.6 %). There are 19,468 single - family and multi - family 2. Metro Urban Growth Management housing units in Tigard, with an additional 55 mobile Firrtctional Plan: Titles 1 and 7 homes and 14 manufactured homes (Census 2000) (Table 3. Tigard Coinrinnni)' Development Code 3 -1). Eighty -one percent were built after 1970, with 4• lt'ashington Square Regional Plan approximately 4,500 units built in each decade since. The current decade is consistent with this building level, with 2,160 units built thus far. The majority of residential land is zoned Table 3 - 1: Total Housing Units Built in Tigard - July 1, 2006 R and R - 7, which Single- are low- and medium Single- Family density designations. Year Family Attached Multi- Family Demolitions Total This is consistent with 2000 (April 1)1 17,369 the City's overall 2000 (after April 1) 147 6 104 24 233 residential density for 2001 196 92 0 15 273 new construction: since 2002 138 49 29 25 191 1994, the overall density 2003 228 66 42 40 296 of residential 2004 226 41 0 26 241 construction has been 2005 185 116 108 29 380 6.8 dwelling units /acre. 2006 (July 1) 100 0 19 14 105 Subtotal 1,220 369 302 173 1,719 Walnut island Annex (2000) 380 Most new housing built Total 19,468 since 1994 has been 1 From 2000 US Census single - family attached Source: Community Development Department, 2006 or detached (82 with ' 18% built as multi - family units. During the last five years, new development has followed a similar trend, with single - family products as the dominant housing type and breaking down as follows: single- family detached (65 %), single - family attached (20%), and multi - family (15 %) (Table 3 -2, p. 3 -6). Since 2000, the average single-family house has been 2,415 square feet, with the last three years exceeding 2,500 square feet for the first time since 1996 (Table 3 -3 on page 3 -6). The average lot size has been 6,058, with lot sizes varying by year. Community: Housing Page 3 -5 Tigard 2007 ler 1 . H O U S I N G B. RECENT DEVELOPMENT TRENDS Over the last twelve years, the majority of new development occurred in the City's west quadrant ( Ivlap 3 -1) in previously undeveloped areas. Additional residential development also occurred on larger vacant parcels in the southern quadrant. Table 3 -2: New Residential Construction Since 1994 Single Family Multi Family Total When vacant sites or Dwelling Density Dwelling Density Dwelling Density underdeveloped sites (i.e., an Year Units (DU/Acre) Units (DU/Acre) Units (DU/Acre) oversized lot with a single 2005 301 8.1 108 26,6 409 10.0 home) develop or re- develop 2004 267 6.9 0 0.0 267 6.9 within the City's existing 2003 294 7.1 42 15.3 336 7.6 built - area, it is called infill 2002 187 7.1 29 34.5 216 8.0 development. In the 2006 2001 288 8.6 D 0.0 288 8.6 Coiri'munity Attitudes Survey, 2000 202 6.1 112 17.6 314 8.0 City residents recognized this 1999 244 6.3 0 0.0 244 6.3 potential trend and ranked 1998 200 4.7 8 100.0 208 4.8 new development's 1997 298 5.1 4 100.0 302 5.2 compatibility with existing 1996 316 4.6 126 25.0 442 6.1 development (including lot 1995 335 5.0 0 0.0 335 5.0 size) as a major neighborhood 1994 320 5.0 298 15.4 618 7.4 livability component. A brief Total's 3,252 5.9 727 18.9 3,979 6.8 analysis of recent infill Source: Community Development Department, 2006 development shows the following: • Development has been built to current zoning. The City's residential zoning implements the residential densities planned for in the current Comprehensive Plan. No new development from 2000- 2006 required up- zoning or down - zoning. • Minimum density requirements. Table 3 -3: Tigard New Single Family Development, 2000 -2005' New projects must meet minimum Year Building Size Lot Size density requirements (Metro Tide 2000 2,319 7,261 1), which require the project to 2001 2,214 5,071 build 80% of the maximum units 2002 2,371 6,134 allowed on the site. Development 2003 2,520 6,166 built prior to 1998 was not subject 2004 2,563 6,337 to this requirement and could be 2005 2,502 5,379 built at lower densities than the Average 2,415 6,058 zoning allowed. 1 Includes both single - family and single- family attached Source: Community Development Department, 2006 • Demolitions of existing structures. The City can track infill development through a demolition permit analysis. Over the last six years, residential demolitions averaged 27 per year. Tracking the geographical location, number and zone of these demolitions can indicate if a particular area is Community: Housing Page 3 -6 Tigard 2007 1. HouSI experiencing more development pressures; however, it does not capture the entire picture as some homes are retained during redevelopment. A spatial analysis of demolitions from 2000 -2006 shows that they were widely spread throughout the City and preceded new development. These homes were located on larger lots which were underbuilt for the existing zone, and in some cases, the lots were combined with adjacent lots to build a subdivision. This situation was also true for cases where the existing homes were retained and the lots developed from the remaining acreage. In summary, recent development has occurred at a level consistent with the City's current Comprehensive Plan and zoning ordinance. As land prices continue to rise within the City limits and with the opportunities for western expansion limited, the market will increasingly look to infill for needed housing. As the available land within the City decreases, pressure may increase in particular areas. The City could institute tracking measures or perforrn an analysis to identify a particular site or area's probability of experiencing infill or redevelopment prior to its occurrence. In redevelopment, the lot typically exceeds 50% of the property's value, significantly exceeding the building's value, according to American Planning Association's Zoning Practice (June 2005). A land value to building value ratio analysis could indicate particularly vulnerable areas. Other factors — such as age of structure, average square footage, and lot size — can all indicate a property or areas that may be more vulnerable to infill, where neighborhood compatibility and design measures may be appropriate. These actions can all be considered as the City develops its policies and action measures. C. HOUSING AFFORDABILITY The majority of Tigard residents own their homes (58 %), with 41% paying rent (2000 Census), which has stayed constant since the 1990 Census. Historically, the rate rose from 51% in 1980 and 45 % in 1970. Tigard's current ownership rate is slightly more than Tualatin (55 %) and Beaverton (48%), but slightly less than Washington County and Portland. Lake Oswego, King City, and Sherwood all have ownership levels over 70 %. Over the last five years, Portland region housing prices have rapidly escalated. In June 2006, the Oregon Employment Department reported that house sale prices in the Portland metropolitan area increased almost 20 %r, from 2004 -2005, with an overall 52% increase over the last Table 3 -4: Ratio of Wages to Housing Prices, Portland Metropolitan Area five years. To maintain Ratio of House 2005 Private 2005 Median affordability, wages would need Price to Wages Sector Wage House Price to increase as well. However, data Portland Area 6.8 41,623 282,900 from OED shows that wages - Source: Oregon Labor Market Information System, June 2006 remained flat or grew slowly during this period, 11 % statewide. For the Portland metropolitan area, residents malting the average wage would need to pay almost seven times their annual income to purchase the median value home. The housing becomes more unaffordable as the ratio of house price to wages gets higher (Table 3 -4). Community: Housing Page 3 -7 Tigard 2007 i o Map 3 -1 - SF = Single Family `" T SFA = Single Family Attached -- % New Residential MF = Multi Family y - ° 0, 40 I "- 1 6 o SFM = Single Family Manufactured u u Construction ---- — 3 6 P 1994 to 2006 Tigard 2007 n" ", Q om . ` �� ° Comp Plan Report CID `NOL`� a �� , n P° -..Mir," City of Tigard rt $ ray s , N- o ■ . c. / Oregon , - II f 1� 011 m jt' ° 'i y r 1994 to 1999 � ° I SF SFA �° ° ,3 am �w °r `ki Q °� �4 `1 ... d -4E 8 n .W Rl .. Y l d MF 1 J SFM I. 6,FF m '1 n A y 1 Yr�� „u =^ ar I . 2000 to July 2006 q fl s - Pl c " ,,, o ., _ d 6D "MI SF 1 S FA P 7+' � ! ` ul 1 - , f ,' � a� °, , r 1 t - .•tip ■ . 4. r <' Stream � F� . ''� f � +� a �� . z 111,,, . Water a r� eir6 a ar 0 . 11 . °•.a 4 . y r — • ° •, „ _ a I. Major Street m [� a_ r ac UONATb -D � +�0 u a � �� E u II� vi--1 al u a pp a _ Street - Ig .9 Epz o .. n 0 . N.ouVir rsu : FI u' a�a ONRA ry ..p .. _ Railroad _ % 7 c � g� EC V w �f i Q u e' , -1:: Ey 0 City of Tigard il M. 1 • T RIt 1�F ■I •. .r. - llc u4trnatiaior rgim kJ mllva NaN a° {'L • _ ° w uth71ln,�I19.Hn1 tll Fcad :::.,n, [�a 1mm$lmnb onw ll°a1kf11w1am1M11xmsyt { i'r ..„.0 d 9R Q ! S -� �GG?? �T 1 — I L 1 - - - - - j - _ - 11.12tLY MS .1,6.x. x,..-111 l • 1. HOUSING In Tigard, housing prices increased Table 3 - 5: Buying a Home in Tigard consistently with the region: the 2005 2005 2005 2006 1 20061 median house price was $269,900, up Median Priced 18% from 2004, and 46% from 2000 Home $269,900 $269,900 $315,000 $315,000 (2006, Washington County Assessor type2 Mortgage t e Property Codes). Figure 3 -1 shows g 30 - Year 30 - Year 30 - Year 30 - Year the historical price trends in Tigard. Down Payment $53,980 $63,000 In 2000, the median Tigard $0 (20 %) $0 (20%) household income was $51,581; however, as that figure is six years D $0 $0 so so old, this section instead uses the 2003 median income for Washington Monthly Payment $1,705 $1,365 $1,991 $1,593 County of 554,001 (2003 Census data). Using these figures, for a Required Annual median household to purchase a Gross Income $102,030 $87,408 $119,079 $102,013 2005 median - priced home with a 30 Median Gross year, 6.5% mortgage with $0 down - Income $54,001 $54,001 $54,001 $54,001 and assuming no monthly debt - 1 Through July 2006 would require an annual income of 2 At 6.50% Interest $102,030, almost twice the current 3 Without Taxes & Insurance median income (Table 3 -5). Source: http: / /www. mortgage -calc. cornlmortgagethowmuchaiford.html, 2006 The standard definition of "affordable" housing is housing that costs a household no more than 30% of its gross income for rent and utilities. A Tigard resident making the $54,001 median income could spend no more than $1350 /month on housing costs. Judging by the above table, housing for a Tigard household making the median income would not be considered "affordable" as the monthly payments exceed 30% of gross income. Table 3 -7 on p. 3 -9 shows the percentage of Tigard residents paying more than 30% income for housing costs. Figure 3 -1: Median Sale Price for Residential Properties in Rental Market Tigard, 1978- July 2006 When home ownership becomes unaffordable, potential buyers enter the rental 5350,000 market instead. In a fall 2004 survey of eight 5300,000 market -rate apartment complexes in Tigard, rents averaged $705 a month (Tigard Donwtown 5250,000 Improvement Plan — Economic Analysis Study, Oct. 5200,000 2004). Using the same affordability formula, 5150,000 ' I I this rent would be affordable for households making $28,200 or more annually, almost half 5100 of the median income. Currently, Tigard has 550,000 - ' approximately 7,115 rental units. For a full �� o, ` 5 § :1 i �� ,�o,rti" .: ��o,; ', �o� °�',��`i',�o,�' listing and map, please see Appendix A. The study also found that the overall occupancy Source: WashulgtoI County Assessor, 2°[16 Community: Housing Page 3 -8 Tigard 2007 Itr 1 . H O U S I N G was 93 %, which it found to be less than the optimal 95 %. In looking at future needs, the study found that in tie short -term, there was weak development potential for new apartment complexes. However, with the recent upswing in housing prices, this market demand could easily increase. "Affordable" Housing Although the above sections refer to the affordability of housing, the term affordable housing is most often used for subsidized housing or housing reserved for individuals making between 0 and 50 % of the median income. Table 3 -8 on p. Table 3 -6: Affordable Housing in Tigard 3 -10 shows the income of Organization Accommodation Units Tigard residents. Single Family & Duplex Housing 32 Washington County The Colonies 96 Table 3 -6 summarizes the Housing Authority /State Bonita Villa 96 number of affordable housing Housing Division Rent Vouchers 180 units in Tigard. However, the State Tax Credits 600 need is greater than the supply: Greenburg Oaks 84 According to the Washington Community Partners for Metzger Park (unincorporated Metzger) 32 County Department of Affordable Housing Village at Washington Square 26 Housing Services, there are 495 (CPAH) Single Family Houses 1 Tigard households on the Tualatin Valley Housing Hawthorne Villa 119 housing waiting list, Partners (TVHP) representing 1250 people, Source: Community Development Department, 2006 almost half of whom are under 18 (July 2006 data). Eighty -seven percent of these households make 30% or less of the annual median income ($16,200 or less). This number reflects a 37% decrease since 2002, when 677 households were on the waiting list. This decrease could be attributed to additional affordable housing projects opening within the City: from mid -2001 to mid-2002, the inventory increased from 286 to 505 units. In Title 7, Metro included a voluntary production goal of 319 affordable housing units in Tigard. The Tigard City Council decided against adopting this goal. As Tigard neither provides nor builds affordable housing, this number must reflect actions by other agencies. However, the City does have a number of policies in effect to encourage production: City of Tigard Affordable Housing Strategies, 2002 -2006 Land use strategies adopted: Table 3 -7: Monthly Housing Costs as a Percentage of Income • An updated and streamlined % of Income Owner Occupied % Renter Occupied % development review process. Less than 15% 29.3 16.1 • Reduced parking requirements 15 to 19% 18.5 15.0 for affordable housing projects. 20 to 24% 17.3 13.2 • Allowance of accessory dwelling 25 to 29% 11.3 13.3 units, which benefit the elderly 30 to 34% 9.5 9.9 and disabled. 35% or more 13.6 30.6 Source: 2000 U.S. Census , Community: Housing Page 3 -9 Tigard 2007 1. HOUSING Non -land use strategies implemented: • Tax abatement for affordable housing. • A budget set -aside to reduce fees and charges imposed on affordable housing development. • Support for sale or donation of tax foreclosed and surplus County and City -owned properties to non -profit housing providers. • Financial support for the operation of the Tigard -based Good Neighbor Center homeless shelter. • Identification and pursuit of available grants to finance needed on- and off-site public improvements, such as sidewalks, streets, and storm sewers, serving affordable housing areas or projects. Table 3 - 8: Household Income Breakdown • Development of the Housing Inspection Income Range Percentage Program to maintain the City's existing housing Less than $15,000 8.8% stock quality. $15,000 to $24,999 11.6% • A Housing Emergency Fund to assist occupants $25,000 to $34,999 11.4% of housing declared to be unsafe or $35,000 to $49,999 16.3% uninhabitable established $50,000 to $74,999 21.7% • The Enhanced Safety Program, administered $75,000 to $99,999 14.5% through the Tigard Police Department, to $100,000 or more 15.7% Source: 2000 U.S. Census improve the safety of rental properties. • Membership in the County -wide Housing Advocacy Group. D. VACANT AND SUBSTANDARD HOUSING In 2000, there were 862 units vacant, or 5 % of the total surveyed for the 2000 Census. The Census defines vacant as no one living in the unit during the Census. The Table 3 - 9: Substandard Housing City of Tigard does not have areas of vacant or blighted H housing units that could provide for a significant No Kitchen Plumbing rehabilitation project; mostly there are isolated cases that are Facilities Facilities addressed through code enforcement. Only a few Tigard Renter Occupied 96 0 dwelling units are considered substandard housing; that is, Owner Occupied 0 15 housing without kitchen or plumbing facilities. Table 3 -9 source: Census 2000 provides details. E. HOUSING FOR SENIORS In 2000, 40% of the City's population ranged in age from 35 to 64 years, with 10% older than 65 years. In 20 years, assuming the population reinained the same, Tigard could have at least 40% of its residents age 55 and over. As the baby boomer generation ages, the City will need to consider ways to accommodate an 1 aging population, including housing options and modifications to existing homes, as well as housing's proximity to transit and other facilities such as social services. Community: Housing Page 3 -10 Tigard 2007 1 . H O - U S I N G Currently, three multi- tenant facilities are located Table 3 - 10: Tigard Buildable Lands, July 1, 2006 within Tigard: Summerfield Retirement Estates Zoning Acres independent living facility (capacity: 154); C -C Community Commercial 0 Woodland Heights assisted living (48 units); and C - General Commercial 40.10 Grant Street Elite elderly care (currently under C - Neighborhood Commercial 0 construction). In addition, the City also has C -P Professional Commercial 8.12 Summerfield, a 55 +retirement community that GBb Central Business District 0.79 includes a diverse selection of housing types, and I - Heavy Industrial 0 1,607 residents (Summerfield Civic Association, I -L Light Industrial 23.46 January 2007). I - Industrial Park 42.72 MUG Mixed Use Commercial 2.75 F. BUILDABLE LANDS MUE Mixed Use Employment 22.12 MUE -1 Mixed Use Employment 1 8.03 Statewide Planning Goal 10 requires a buildable MUE - Mixed Use Employment 2 0.72 lands inventory. The City tracks buildable lands MUR - Mixed Use Residential 1 2.90 through a yearly inventory process. The inventory MUR - Mixed Use Residential 2 0.65 excludes land constrained by natural hazards, R - 30,000 Sq Ft Minimum Lot Size 2.39 subject to natural resource protection treasures, R - 20,000 Sq Ft Minimum Lot Size 0.99 and publicly owned land. At the end of June 2006, R - 3.5 10,000 Sq Ft Minimum Lot Size 22.85 less than 10% of land within the City was R - 4.5 7,500 Sq Ft Minimum Lot Size 186.66 considered buildable. The majority of available land R - 5,000 Sq Ft Minimum Lot Size 101.10 was zoned residential (71.8 %), with lower totals for R - 12 3,050 Sq Ft Minimum Lot Size 42.50 commercial (9.1 %), industrial (12.2 %), and mixed- R - 25 1,480 Sq Ft Minimum Lot Size 32.46 use (6.9 %). R -40 40 Units per Acre 0 Total 541.31 Commercial Land - Three of the five commercial , Source: Community Development Department, 2006 districts contain buildable land and 82% of that is zoned. General Commercial. No Community and Neighborhood Commercial land is available. Industrial Land - No buildable land remains in the Heavy' Industrial district. In Light Industrial, 75% (17.64 acres) is located on one property. Likewise, 80% (34.7 acres) of the buildable Industrial Park land is owned by one individual. Mixed -Use Land - Mixed use districts all contain some buildable land, but the majority is zoned Mixed Use Employment (60 %). Residential Land - A large portion of the 2006 BLI is zoned low density (54% is R -3.5 or R -4.5) or medium density (26% is R -7). The remaining low density residential land (R -1 and R -2) comprises only 1% of buildable residential land and all is partially developed. No land zoned R -40 remains on the inventory. The majority of available lots are 1 acre or less in size. Table 3 -10 breaks the 2006 BLI down into the planning designations and distributes the buildable lots based on size. Eighty percent of the buildable lots are less than one acre in size and 40% are less than 10,000 Community: Housing Page 3 -11 Tigard 2007 , 1. HOUSING square feet. Large lots available for development are scarce with only 49 (7 %) lots greater than 2 acres (Table 3 -11). Buildable Lands Capture Rate Staff performed an analysis Table 3 - 11: Tigard Buildable Lands by Zone and Lot Size, July 1, 2006 of how much of new Mixed - development was predicted Commercial Industrial Use Residential Total by the Buildable Lands Less than 5000 sq ft 5 3 6 43 57 Inventory, or "captured." 5001 to 10,000 sq ft 9 3 14 195 221 This analysis would indicate 110,001 sq ft to 1 acre 21 9 38 220 288 whether additional infill 1 to 2 acres 4 2 7 75 88 development was taking 2 to 5 acres 5 2 2 28 37 place in established 5 to 10 acres 2 0 0 5 7 neighborhoods on lands not More than 10 acres 0 3 0 2 5 anticipated to develop or Total 46 22 67 568 703 redevelop. Source: Community Development Department, 2006 The analysis shows that the BLI captured 80% of new development outright, which means that the newly developed land was on the inventory and subsequently deducted. An additional 14.5% occurred on lots where a portion of the lot was on the BLI, but the remaining acreage was not, due to an existing home. Combining these totals shows that 94.5% of new development took place on BLI lots (Map 3 -2). The remaining 5.5% represented primarily new homes on minor lot partitions in the R -4.5 zone, a minimal number overall. These larger lots lend themselves to partitioning. The City is not experiencing larger -scale redevelopment in existing neighborhoods on lots considered to be "built out "; that is, built to the existing zoning. As the BLI continues to be depleted, monitoring can reflect any changes in these conditions. A decrease in the capture rate would indicate changing conditions. O. FUTURE HOUSING CAPACITY Based on the June 2006 buildable lands data, if the City developed its remaining residential lands, an additional 2,902 to 3,482 units could be built. This range includes all residential and mixed -use zoning districts. The low number is based on the 80% minimum density requirements in the Comniiniy Development Code; the high end is based on the density of new construction in each zoning district that has occurred over the past five years. It also includes a 20% allowance for additional projects that occur on land not included on the buildable lands inventory, the current rate of new residential development on parcels considered already developed. Tigard's Zoned Capacity Tide 1 of the Metro Urban Growth Management Functional Plan (Functional Plan) defines the City's housing capacity as 6,308 additional dwelling units. This number is a zoned capacity for achieving additional dwelling units. It is an estimate based on the minimum number of dwelling units allowed in each residential zoning district and was originally based on the City's 1996 boundaries. Units on land outside the City's 1996 Community, Housing Page 3 -12 Tigard2007 1 , H O U S I N G boundaries were included in Washington County's capacity numbers, which would include lands annexed to Tigard since 1996. As of April 2006, the City has reached 52% of its zoned capacity number, or 3,288 units, based on the number of new units built in the City's 1996 boundaries. Density The Metropolitan Housing Rule requires Tigard to provide for an overall density of ten or more dwelling units per net buildable acre (du /ac). Tigard's new construction from 1994 -2005 averaged 6.8 du /ac from 1994 -2006: specifically, 5.9 dwelling units /acre (5.9du /ac) for single - family construction, and 18.9du /ac for multi - family. The City does have minimum density requirements in place; the overall density reflects primary residential zoning districts in the City,~which are low to medium - density districts. This lower number also reflects the predorninance of single - family residential development in the City in the last decade. Areas such as Washington Square, the Central Business District (Downtown Tigard), and the Tigard Triangle allow for higher density residential projects but have had limited multi - family projects occur. Housing Diversity The Metropolitan Housing Rule also states that the City must allow for the opportunity for at least 50 percent of new residential units to be attached single - family housing or multiple housing units. Again, although the number of buildable lots in the high - density range is limited, the opportunity exists in areas such. as Washington Square, the Central Business District (Downtown Tigard), and the Tigard Triangle. As part of the City's zoned capacity calculations for Title 1, these areas were considered, with the Washington Square Regional Center in particular. K E Y F I N D T N G S • Almost three- quarters of Tigard is zoned residential (68.6 %). • There are 19,468 single - family and multi - family housing units in Tigard, with an additional 55 mobile homes and 14 manufactured homes. • Eighty -one percent of housing units were built after 1970. • Most new housing built since 1994 has been single - family attached or detached (82 %). • The majority of Tigard residents own their homes (58 %), with 41% paying rent (2000 Census). • Over the last five years, Portland region housing prices have rapidly escalated, In Tigard, the 2005 median house price was $269,900, up 18% from 2004, and 46% from 2000. • The 2003 median income for Washington County was $54,001. • For a median household to purchase a 2005 median - priced home with a 30 -year, 6.5% mortgage with $0 down - and assuming no monthly debt - would require an annual income of $102,030, almost twice the current median income. • In a fall 2004 survey, apartment rents averaged $705 a month, which would be affordable for households making $28,200 or more annually, almost half of the median income. The 93% occupancy Community: Housing Page 3 -13 Tigard 2007 h t4 Map 3-2 - BLI Capture 1j j a<, "- ... _ \ a a � of l a \\ o a ° New New Residential �, ii • Construction . cm FERRY Ok . �. 2003 to 2006 .0-'- z a rr� 7 Tigard 2007 - "` Comp Plan Report o _ :r e� m City of Tigard 4 r n�R r � 4 Oregon -ff......-717. S4 r g P. A / , . New Construction AtIllrTh " Captured by BLI o �, ; A y e g*ac f yjplliilY{ JT • p `q ; T"' i Not Captured, \ 4., \ 4., • A --------/ '' dill but Portion of " � 0 0 Lot on BLI 2 " 4 aoS • V` - dill Not Anticipated p , 1 a "1- � Stream S7 m . . Y 0 . , , ' Water P A: 0 Ay YCGOI(ATti a Major Street It DuL4 - G Street r. tY uou Fn —RD Railroad A60 u,fTA411 �� 4 AN K 7. iii a floss^ City of Tigard ra e A •• Sh ird n7 . o , irprnUrJ on Shia map i+canvass ■ f f ll ufJan ID : ln7 a ha < ,'_. ilm mutt ,c will be Ina as rku akcuana • J + I hr mon....d, uaunn in dkr itk.'.±rent of tic map %�v IIIIJ ■ \ a _. ■7T f►■ .DEEP wae�v DufHAM nt, . -- n aim i `. , .....n. ' F3 V �� eB1 n..ar - t3 Fi1R71 1 . I _ - - 6 . ■ ti e ''7, n:. H ....,..41,11-1 1. HOUSING rate was lower than the optimal rate (95 %), showing weaker demand. However, recent housing price increases could reverse this trend. • Currently, Tigard has approximately 7,115 rental units. • There are 495 Tigard households on the Washington County housing waiting list, representing 1250 people, almost half of which are under 18. Eighty -seven percent of these households make 30% or less of the annual median income ($16,200 or less). The City of Tigard has a voluntary production goal of 319 affordable housing units, but does not produce or maintain housing units. The need for affordable housing exceeds this number. • A large portion of the 2005 BLI is zoned low density (54% is R -3.5 or R -4.5) or medium density (26% is R -7). No land zoned R -40 remains on the inventory. The majority of available lots are one acre or less in size. • Based on this data, if the City developed its remaining residential buildable lands, an additional 2,902 to 3,482 units could be built. • The City has reached 52% of its Title 1 zoned capacity number of 6,308 units (Metro Title 1; based on 1996 boundaries). ▪ Since 1994, the overall density of residential construction has been 6.8 du /ac, less than the required 10 du /ac. • Areas such as Washington Square, the Central Business District (Downtown Tigard), and the Tigard Triangle allow for higher density residential projects but have had limited multi - family projects occur. • Recent development has occurred at a level consistent with the City's current Comprehensive Plan and zoning ordinance. As land prices continue to rise within the City limits and with the opportunities for western expansion limited, the market will increasingly look to infill for needed housing. Community: Housing Page 3 -14 Tigard 2007 1 2. ECONOMY O V E R V I E W Economic activity is the lifeblood of any community, providing jobs, creating wealth and generating tax revenue. Tigard's economy is intertwined with the economy of the region, the nation, and the world. Tigard has benefited from its location in the Portland metropolitan region, known for its high quality of life and educated workforce. Its location at the crossroads of several transportation routes provides a major advantage. As a result, Tigard attracts a diverse portfolio of economic activity, with a wide range of retail, service, and industrial jobs. Tigard is sometimes perceived as a bedroom community for nearby cities. This is not accurate. Tigard businesses provide 37,861 full and part time jobs (State of Oregon Employment Department, 2004). This number is greater than the number of Tigard residents over the age of 16 in the workforce: 25,537 (State of Oregon Employment Department, 2006). Considering that 70% of Tigard residents work outside the City, thousands of workers from throughout the region are regularly commuting to Tigard jobs (2000 Census). A recent study found that Tigard was a "hub for innovation" for a city its size. A study of patents and communities by the research firm iPiQ found that in 2005, Tigard had a high percentage of patents granted to individuals and small business (29). The study attributed this to Tigard's lower rents and taxes attracting professionals from Portland and Beaverton. The Department of Land Conservation and Development (DLCD) and Metro have developed policies that address economic opportunities which are based on Statewide Planning Goal 9: • Goal 9: Economic Development. • To provide adequate opportunities throughout the state for a variety of economic activities vital to the health, welfare, and pruvsperity of Oregon's citrkens. A major emphasis of the Goal 9 policies is to preserve and protect land for industrial and employment uses. Metro has sought to implement this on a regional basis. A recent update to Title 4 of the Metro Urban Growth Management Functional Plan ( "Industrial and Other Employment Areas ") requires that localities adopt rules to limit retail development in identified Industrial and Employment areas. Regionally, Tigard participates in Portland Regional Partners for Business, a group of public and private sector economic development professionals in the region who work collaboratively to retain and recruit businesses, and promote the Portland metropolitan region. Tigard is also a member of the Westside Economic Alliance, which focuses on economic issues in Washington County and western Clackamas County. Locally, there are steps that can be taken to assure a continuing strong economy. Unlike some other localities, Tigard does not currently have a formal economic development program, nor does it offer tax breaks or other incentives to entice businesses to locate here. However, other actions can be taken by the City to continue attracting and retaining major employers, such as maintaining a smoothly running transportation system and other essential infrastructure, ensuring an adequate supply of appropriately zoned land, reducing obstacles to redeveloping land, and providing effective city services. Urban Renewal in Community: Economy Page 3 -15 Tigard 2007 1 2. ECONOMY Downtown Tigard, which was approved by city voters in The applicable rules, statutes and plans 2006, also has the potential to attract additional that impact the City's economy include: employment and economic activity. 1. Oregon Administrative Rule 660, I N V E N T O R Y Division 9 2. Metro Urban Growth Management Functional Plan: Titles 1 and 4 Lnd A 2,356 acres (31.4"/0 of Tigard's land area) 1S 3. Tigard C0/11/1111111 0/11//111111ty Development Code zoned for commercial and industrial uses. 700 acres are 4. Tigard CO' Center Urban Renewal Plan zoned for mixed use, Ivhich allows various combinations 5' Tigard Downtown Impivve/llerit Plan of commercial, industrial, and residential uses. See Table 6. ll "tishi/Igton Swale Regional Center Plan 3 -12 for 2006 comparisons to other communities. The main Tigard Commercial /Mixed Use areas are Washington Square, the Tigard Triangle and Downtown Tigard. About one -third of the Bridgeport Village shopping center is located in the southeastern corner of Tigard. The Hwy 99W corridor has a large amount of Commercial development. Industrial zoned properties are generally located along the freight rail line, in between Fanno Creek and I -5 (See Map 3 -3). Many studies performing Fiscal Impact Analyses have demonstrated that Table 3 -12: Comparison at Land Area by Zoning Type commercial and industrial properties Tigard Beaverton Hillsboro Gresham Sherwood Residential 0.69 0.70 0.44 0.70 0.70 consume less in services than they pay in Commercial (incl. taxes (even in states without a sales tax.) Mixed Use) 0.20 0.19 0.23 0.12 0.07 The American Farmland Trust has compiled Industrial 0.11 0.11 0.33 0.18 0.23 the results from 83 U.S. suburban and rural Source: Community Development Department communities (none in Oregon) to compare the costs of providing public services to residential, commercial /industrial, and farm /forest land uses. Residential uses typically demand $1.15 in services for every $1.00 in revenue. Commercial /Industrial uses demand $0.27 in services for every $1.00 in revenue (American Farmland Tritst, September 2001). • A community's land use mix has i Table 3 -13: City of Tigard Assessed Value l , August, 2006 an impact on its economic health • Residential and ability to provide services. Commercial Industrial 2 Tigard has a diverse mix of uses so Property Property Property g Number of lots 846 103 13,520 one sector does not have to Land Value $542,359,300 $67,764,130 $1,624,848,768 shoulder the burden of providing Building Value $1,229,491,270 $106,753,350 $1,962,943,927 services. By zoning designation, Total Value $1,771,850,570 $174,517,480 $3,587,792,695 Tigard's land area is 69% Average Value $2,094,386 $1,694,344 $265,369 residential, 11 % industrial, 11 % Assessed Value $1,027,890,610 $115,111,790 $2,539,288,470 commercial, and 9% mixed -use. 1 Does not include Non - assessable property (Property Class 900 to 999) 2 includes Single Family and Multi Family Source: Washington County Assessor, 2006 Community: Economy Page 3 -16 Tigard 2007 1 2. ECONOMY The Oregon Economic Development Association maintains a state -wide industrial and commercial land and building inventory, with data for "permit ready" sites in cities and counties throughout Oregon. Owners and /or managers of several Tigard properties have their sites listed at: cvwvw.oregonprospector.com. Assessed Property Values 949 properties are zoned for either Commercial or Industrial uses in Tigard (Table 3 -13). The combined assessed value for all Commercial and Industrial zoned properties is approximately $1.1 billion. This accounts for 315/n of the aggregate assessed values for all property in Tigard. The average value for a commercial property is $2,094,386 and the average value of an industrial property is $1,694,344. Commercial and Industrial properties are significant sources of property tax revenue (Table 3 -14). The Oregon Business Park alone accounts for 3.8% of the total assessed valuation of Tigard properties. New commercial and industrial projects are also assessed Park SDC charges of 5255 per employee. Table 3 -14: Top 5 Property Taxpayers in Tigard, 2005 Assessed Percentage of Total Taxpayer Business Valuation Assessed Valuation Pacific Reality Associates Oregon Business Park $149,069,426 3.81% PPR Washington Sq.LLC Washington Sq. Shopping Mall $81,987,770 2.10% BOP- Lincoln, LLC Lincoln Center $71,459,982 1.80% Verizon- Northwest Utility- Communications $50,038,200 1.28% Calwest Industrial Holdings Property Management $31,848,060 0.81% 8ource:City of Tigard Finance Department, 2006 Businesses Tigard collects annual data on private businesses that pay the Tigard Business Tax. Because it is self - reported, the data has some limitations, but it gives a good picture of the types of businesses located here. According to 2005 Tigard Business Tax information, there were 3,124 private businesses operating in the city limits. Typically, each year, an equal number of businesses (between 300 and 500) pay the tax for the first time, as stop paying (due to going out of business, or moving from the City). In 2005, considered a "typical year," 462 new businesses paid the business tax, of which 372 renewed the following year. A diverse range of businesses have chosen to locate in Tigard. See Table 3 -15 on p. 3 -18 for a list of the top 20 public and private employers. According to the business tax data, contractors represent the largest number of businesses (about 3/4 of which have 10 or fewer employees). From a breakdown of the business tax data, roughly 75% of jobs can be classified as Commercial (Retail, Health, Real Estate, Finance, and Insurance, etc.) and 25% can be classified as Industrial (Wholesale Trade, Manufacturing, Construction and Transportation, etc.). About half of Tigard businesses employ four people or fewer. There are 420 home - based businesses, which employ 640 people. Community: Economy Page 3 -17 Tigard 2007 y r -:3 I -� — it r Si b . Ti " _ - - Map 3 -3 l 'I \ i. , - 4 a Lb. 1 r'- . 4 _ l i a 1 I _ - r ' " : • ` _ Land Use • 1 i �_ 1 I11 I • '�� .. I - 1 r . ... -' j I 1 r 1 4 4 _ ( + - f II . I _ •t°' 444 , °1 , � - I , , ' 1 1 i \ -, - , , -- I I es i . -. k_"1 1 �ry ' I l -1 "I \ i nn, 4 1-1--- _ _ `-- ~ I Tigard 2007 • I ar p►"' _ 1 II i -' ' .!� Comp Plan Report -T-,„•'.----. L _ s ' ' City of Tigard ' ' ,,,-.. i Oregon � L r } 1 Wa-._., w 4 4 \ j ,i ! L,_, Commercial i i' _ L` = `' �,, ' ' 31.: { Industrial j 1 W + / : a c,lu • rIJrr , ,,,." ■ l . r .+ I<f.,.. ,-r 1------ '.. , r +-;r1 ' -.1/1', e�'a� '.7,A'C,IJt� SR • •„`'`,`\ 1 p ^� � , f l -I ''. s$- Mixed Use � ,, - . a I { � I 1 l! Residential 1 L- r � �� 4`I. !i 5 II i _ a� Stream Er I ; �` al _ i 1. S r `' �., Water / ,....,- I 1 v r I ` ti . \ i 4, 1" Major Street f 1 — raclYa,I , _ �>w Street .1-�~ ' . DJLL /,,� o Railroad • _ .; SD - .•,`,. [wpm. nD .- ® ! City of Tigard I 7 YOIIIITAM L L M ru.p . ' t ( , • i i l i �° i . q 1 ' • _ � l , ,. '- f ; - '' i f 1 5 .• BD a I 17 r - 1 a map illAs w a. 1 I _ J,. 4 . � , .d In IIl 111 7 D01141111 VI _ - ]II [1& .11cn .1 .i.xrt. l i� - : lPE@F f - 1 1 . UJntirk in 14. R" w ! '- l 3 ) .11, I 1 , 7 L - - /Aids J . .:., f (.. -L-`- r " 2. : . 1 -\....., ._.._.,,,,!,. • f1 r ` r • . w11. 1 I � i� a 1 4 2. ECONOMY Table 3 -15: Top 20 Employers in Tigard, 2005 Number of Business Name Employees Business Sector 1 Renaissance Credit Services' 1,116 Finance /Banking /Real Estate 2 Tigard - Tualatin School District 779 Education 3 Meier & Frank 704 Department Store 4 Nordstrom 461 Department Store 5 Oregon PERS 347 Government Agency 6 Costco Wholesale 341 Wholesaler 7 Providence Health System 303 Medical /Dental 8 Ikon Office Solutions 277 Sales /Manufacturer's Rep 9 City of Tigard 267 Government 10 FLIR Systems Inc. 250 Manufacturer 11 The Cheesecake Factory 250 Restaurant 12 Home Depot 241 Retail 13 North Pacific Group Inc. 238 Wholesaler 14 US BancCorp Equipment Finance 234 Finance /Banking /Real Estate 15 Gerber Legendary Blades 232 Manufacturer 16 Landmark Ford 224 Auto Sakes /Service/Lease 17 The Coe Manufacturing Co. 221 Manufacturer 18 Rockwell Collins Aerospace 216 Manufacturer 19 Sears, Roebuck & Co. 206 Department Store 20 University of Phoenix 196 Service Industry 1 Now HSBC 2 Employees working in Tigard 3 Now Macy's Source: City of Tigard Finance Department, 2006 Sales The U.S. Economic Census, which takes place every five years, provides data on industry sales within the City of Tigard. Table 3-16 shows the industries operating in Tigard (the industry description does not align perfectly with the City's business license sector data and compares 1997 and 2002 Economic Census data. The Wholesale Trade sector (which includes warehouse and distribution firms) generates the highest value of Shipments, Sales & Receipts, roughly twice the amount generated by the next highest, Retail Trade. The comparisons between 1997 and 2002 are somewhat problematic due to the change in some industry classifications, including Wholesale Trade, Retail Trade, and Manufacturing between the two surveys. Employment and Payroll Tracking exact employment figures is a challenge, particularly on the local level. There are a number of different government agencies that collect information on employment, each with a slightly different methodology. As a result, there is some inconsistency in data. The State of Oregon tracks full and part time employment that is covered by unemployment insurance, which leaves out the self - employed. The U.S. Economic Census collects information on employees and payroll for private employers in Tigard, although, due to privacy issues, some data is not released. The City of Tigard Finance Department also tracks the number of full -time equivalent jobs for businesses that pay the Business Tax (using different industrial job classifications than the state and federal governments). The State of Oregon's Employment Department probably has the most reliable data for Tigard. Community: Economy Page 3 -18 Tigard 2007 6 2 . E C O N O M Y Table 3 -16: Sales Over Time, by Industry in Tigard Number of Shipments, Sales & Businesses Receipts ($1000) Industry Description 1997 1 2002 1997 1 2002 Wholesale Trade 246 235 3,212,540 2,915,377 Retail Trade 335 313 1,429,402 1,498,597 Manufacturing 110 107 566,387 539,058 Real Estate, Rental & Leasing 110 127 117,485 250,688 Health Care & Social Assistance 139 154 112,591 235,198 Administrative, Support & Management 117 127 196,685 175,763 Other Services (except public admin) 91 126 48,513 99,519 Accommodation & Food Services 130 151 88,391 93,162 Educational Services 16 18 14,234 14,922 Arts, Entertainment & Recreation 12 17 5,885 9,092 Professional, Scientific & Technical Services 247 298 233,983 not released Information n/a 71 not released not released Source: 2002 U.S. Economic Census Tigard has a high jobs -to- population ratio and jobs -to- household ratio (Table 3 -17). In 2004, Tigard's ratio of jobs to total population was 0.85, compared to 0.46 for Washington County as a whole (a 1.0 ratio would indicate an equal number of residents and jobs in the same jurisdiction). However, as noted before, 70% of Tigard residents commute to jobs outside of the City. Table 3 -18 on p. 3 -20 shows 2004 employment (jobs covered by unemployment insurance). By dividing the total payroll by the number of employees an average wage can be determined. The Management of Companies and Enterprises and the Information sectors have high payroll expenses, relative to the number of employees, which connotes higher paying jobs. The Wholesale Trade and Finance and Insurance sectors also have a high average payroll. The Accommodation and Food Service sector has low average wages, about one - fifth of the amount that Information workers make. Higher paying industries are positive for a local economy, even if the employees do not all live in the city, because they can attract further investment and their employees are a market for local goods and services. Using this data, the average wage for all jobs in Tigard is $40,375. This is below the average for jobs in Washington Counts. as a whole ($45,757), and above the average for the State of Oregon as a whole ($35,620) (2004 Oregon Employment Department). Tigard has about 5.8% of the workforce of Washington and Multnomah Counties. Table 3 -17: Comparison of Various Cities Jobs, Population, and Households Washington Tigard Sherwood Beaverton County Miiwaukie (2004) (2005) (2004) (2004) (2000) Total Population 44,650 14,410 79,350 489,785 20,490 Households 18,655 4,253 30,821 183,465 9,049 Jobs 37,861 4,315 49,255 224,216 15,420 Jobs /Population Ratio D.85 0.30 0.62 0.46 0.75 Jobs /Household Ratio 2.03 1.01 1.60 1.22 1.70 Source: Oregon Employment Department, City of Sherwood, and City of Milwaukie, 2005 Community: Economy Page 3 -19 Tigard 2007 A 2. ECONOMY 'Table 3 -18: 2004 Tigard Covered Employment by industry (Ranked by No. of Employees) Avg. Annual Number of Reporting Avg. Industry Employees Companies Total Payroll Payroll Retail Trade 7,138 300 $173,558,151 $24,315 Finance and Insurance 4,195 259 $236,533,752 $56,385 Construction 3,151 273 $147,112,516 $46,688 Manufacturing 3,129 120 $157,115,805 $50,213 Administrative and Waste Services 3,001 172 $85,350,601 $28,441 Professional and Technical Services 2,920 360 $157,614,092 $53,977 Accommodation and Food Services 2,904 160 $42,775,496 $14,730 Wholesale Trade 2,704 354 $179,567,225 $66,408 Total Government 1,751 39 $69,663,218 $39,785 Health Care and Social Assistance 1,670 177 $58,473,561 $35,014 Other Services, Ex. Public Admin 1,366 221 $41,530,286 $30,403 Information 1,194 80 $78,826,482 $66,019 Educational Services 802 32 $29,304,130 $36,539 Transportation and Warehousing 750 36 $20,379,624 $27,173 Real Estate and Rental and Leasing 689 127 $25,552,243 $37,086 Management of Companies and Enterprises 308 28 $20,696,714 $67,197 Arts, Entertainment, and Recreation 160 22 $2,797,798 $17,486 Unclassified & Misc. 22 20 $1,526,232 $69,374 Natural Resources 8 5 $253,714 $31,714 Total 37,861 2,785 $1,528,631,640 $40,375 Source: Oregon Employment Department, 2004 A Location Quotient (LQ) is a ratio of employment sectors in a local area compared to a larger area (Table 3 -19). It shows sectors where a local area has attracted more employment than average in the region. A Location Quotient of 1.0 indicates the same share as the region, while a LQ of greater than 1.0 shows a higher than average concentration and lower than 1.0 a lower than average concentration. Tigard Employment sectors with a high LQ (compared to the Washington /Multnomah County Region) include Retail Trade, Financial Activities, and Construction. All of the sectors with LQs greater than 1.0, except Retail, have jobs with higher than average wages. These "employment clusters" are important drivers of the local economy and influence business location decisions. A Location Quotient Analysis was also done to compare Tigard employment against the statewide figures. This found Tigard to have a significant concentration of Finance and Insurance employment, an LQ of 3.04 (these jobs have a propensity to locate here 3 times greater than average). Community: Econotny Page 3 -20 Tigard 2007 A 2. ECONOMY 'Table 3 -19: Tigard 2004 Employment Compared to Region (Washington and Multnomah Counties) Multnomah/ Tigard Avg, Washington Tigard % of Location Employment Sector Employment Counties Region Quotient Retail Trade 7,138 66,400 10.8% 1.85 Financial Activities 4,884 48,600 10.0% 1.73 Construction 3,151 31,300 10.1% 1.73 Professional and Business Services 6,229 91,100 6.8% 1.18 Wholesale Trade 2,704 39,600 6.8% 1.17 Information 1,194 17,800 6.7% 1.15 Other Services 1,366 23,800 5.7% 0.99 Leisure and Hospitality 3,064 59,200 5.2% 0.89 Government 1,751 51,200 3.4% 0.59 Educational and Health Services 2,472 113,600 2.2% 0.37 Manufacturing 3,129 80,700 3.9% 0.67 Transportation and Warehousing 750 26,400 2.8% 0.49 Natural Resource and Mining 8 600 1.3% 0.23 Total Payroll 37,840 583,900 6.5% Source: Oregon Employment Department, 2006 INDUSTRIAL AND EMPLOYMENT AREAS The Department of Land Conservation and Development, through Goal 9, prioritizes the protection of land for industrial and employment uses. The state has declared an interest in preserving developable industrial land that generates large capital investments, well- paying jobs, and "traded- sector activity" (the production of goods). Industrial uses have specific requirements, usually requiring large parcels of land and isolation from other uses, due to their offsite impacts - such as noise, traffic, and pollution. This is particularly true for heavy industrial uses, like energy production facilities. However, many light industrial uses generate few, if any, nuisances. Another justification for protecting industrial and employment land is that retail uses are believed to compete for the same land. Both uses prefer locations convenient to major highways. Without intervention, it is assumed that market forces would force out many industrial uses and replace them with retail development. The advantage to preserving industrial land is that industrial/ manufacturing jobs are typically higher paying than service jobs. Also, in the industrial sector, when a product is made and exported, the typical result is an "import" of wealth from around the countiy and the world. Additionally, manufacturing jobs can often create spin -off jobs in the area. Metro Title 4 Metro has implemented the state's Goal 9 policy on a regional basis through Title 4 of the Urban Growth Management Functional Plant. Title 4 seeks to protect a supply of regional sites for employment in the region by limiting the types and scale of non - industrial uses in designated areas. Title 4 also seeks to encourage "clustering" of industries that work more productively in proximity to each other, and to protect the capacity and efficiency of the region's transportation system. Community: Economy Page 3 -21 Tigard 2007 c7 2. ECONOMY Title 4 designates three categories of land that require protection: • Regionally Significant Industrial Areas (RSIAs) are areas near the region's most significant freight transportation facilities that would be difficult to replace in the planning area; • Industrial Areas are areas currently zoned industrial that are convenient to freight transportation routes; and • Employment Areas include a wide range of retail, wholesale, service, non - profit, business headquarters and governmental employment activities that are accommodated in retail, office and flexible building types. These areas are indicated on Metro's Map of Industrial and Other Employment Areas. Tigard has not been assigned any Regionally Significant Industrial Areas, which have the strictest limits. Tigard's designated Industrial and Employment Areas encompass over 500 tax lots with a total area of approximately 1100 acres (See Map 3 -4). Tigard will have to update its Communi y Demlopment Code by 2007 to conform to the Title 4 restrictions on retail uses in the designated Industrial Areas. Conversion of Industrial Land to Commercial Use in Tigard There has been some loss of industrial land to commercial uses in the past 20 years in Tigard. The largest conversion was when the City of Tigard adopted the Washington Spare Regional Plan. Twenty -five acres were re -zoned from Industrial Park (IP) to Mixed Use Commercial (MUG) zoning, which does not permit any Industrial uses, and 47 acres were changed from IP to MUE -2 (Mixed Use Employment 2) which restricts Industrial uses to a few categories. Between 1990 and 1994, the City approved four applications to re -zone land from Industrial to Commercial zoning. Since 1991, there have also been at least five applications for zone changes from Light Industrial to Industrial Park. The IP zone is a "soft" industrial zone in that it allows office uses and only certain industrial uses. While there have not been large numbers of applications to re -zone properties to IP, it is possible that the tight office market in Kruse Way (vacancy rates of 4 %, compared to a region wide average of 11.7 %) could cause a spillover effect, creating a demand for office development in Tigard's Light Industrial zones near I -5. According to a June 2005 Westside Economic Alliance presentation, the I -5 Office Market, in general, is strong due to the proximity to top managers' homes, excellent transportation access, and the absence of Multnomah County business taxes. Recent Economic Development The recent expansion of the Washington Square Mall added 80,000 square feet of retail and 300 jobs to the existing workforce of 1600 (with 400 additional jobs during the holiday season). There are several new infrastructure projects planned for the Downtown Urban Renewal area, including new streetscapes, expansion of Fanno Creek Park and the new Commuter Rail station. It is expected that these public investments will spur new private investment in the Downtown area and result in an increase in jobs in the area. Community: Economy Page 3 -22 Tigard 2007 1 2 . ECONOMY FUTURE NEEDS - 2027 In 1997 Metro assigned Tigard a capacity of 17,801 new jobs by the year 2017. Assuming that Tigard's total number of jobs has grown 10% since 1997 (based on Washington County's job growth in the same period), Tigard added approximately 3,800 jobs in the period between 1997 and 2004. This would mean that in seven years, 21% of the assigned capacity has been achieved. There may be sufficient employment capacity in the re- zoning of the Tigard Triangle and Washington Square areas, and the future re- zoning of the Urban Renewal Area. It is important to recognize that using state data, Tigard employment may only grow by about 13,000 jobs by 2024. Existing Land Supply The City tracks buildable lands through a yearly inventory Table 3 -20: Tigard Buildable Lands Inventory' process. The purpose of the Buildable Lands Inventory Zoning Acres (BLI) is to identify undeveloped land that is available and Commercial 86.18 (Mixed Use 37.17) compatible with development policies and practices. Industrial 66.18 Buildable Lands are vacant parcels or the portions of Residential 388.95 developed parcels with more than 1/4-acre vacant. No Total 541.31 1 publicly owned parcels or Tide 3 environmental protection Through June, 2006 Source: Community Development Department, 2006 areas are included. Classifying land as buildable is used for housing and growth projections; it does not mean the land will necessarily be developed. The BLI also does not include properties with low building -to -land -value ratios, which is considered a sign that a parcel is re- developable. Tigard's total land area is 7,496 acres (Table 3 -20). Of this, 541 acres have been identified on the 2006 BLI. Approximately 152 of these acres are zoned Commercial and Industrial (See Map 3 -5). Most of the remaining buildable parcels are less than one acre in size (Table 3 -21). The greatest concentration of buildable land is in the Tigard Triangle. Tigard's supply of buildable Table 3 -21: Lot Sizes of Buildable Commercial, Mixed Use and Industrial Industrial land is dwindling, with Land, June 2006 only 66 acres remaining. No Lot Size Commercial Mixed Use industrial Total buildable Heave Industrial land is Less than 5000 sq. ft. 5 6 3 14 available. One property makes up 5001 to 10000 sq. ft. 9 14 3 26 (17.64 acres) of the buildable 10000 sq. ft. to 1 acre 21 38 9 68 75% ( ) 1 to 2 acres 4 7 2 13 Light Industrial land. Similarly, 80% 2 to 5 acres 5 2 2 9 (34.7 acres) of the buildable 5 to 10 acres 2 0 0 2 Industrial Park land is owned by More than 10 acres 0 0 3 3 one individual. Both of these Total 46 67 22 135 properties have significant Source: Community Development Department, 2006 constraints. Community: Economy Page 3 -23 Tigard 2007 x r ; -. . _� � �r r� c {' Map 3-4 t - _. Metro Title 4 I ~r 1 ,� I J f r , �- _, (` f l .r - , Industrial and .. L •r r r o ` — r f • ` r Employment • I _ Designations { ' 1 _ '.- P j - --- • - �' c.. r FEfIM1Y , � , ` f R JJeslgnf.Lt�ons • � — , aL�S - .ter. Tigard 2007 �� r i� -- ,.. - , Comp Plan Report i1 4 ' l , } • City of Tigard W ,L ti l : 4 ' ( – d -- ``°eer Oregon . ( AVM L LS , 1 s ! _ A>. - 5'.1.94 1 R / / Industrial Area • 1( 4 Y r • G I r� � „' _ Employment • - 'r 47, Area 1 el- r ,y'" • A } - - ( ✓ �` -:. - Stream i } I v :'r, \ -^ Water Pi"- -,- I` �' Major Street a Street *. I�� r I `" Railroad • r� f . l -. i t J r w aauLT S _ r I . t mauurneu r c r":-..- .. � _ o � City of Tigard -- - - I �;• I L I 1 « 1 y f . l Pru,mNluil l w , ,� Cr l� =I.'11 [1:: r x l III f s TINI7 W.swmx will be elsx! 'Jul, w' ery fl v pn. .: 11 � _ 1 I r I 1Llcm..laer Id aB.t l6e.smA.lwllx. nwy.. -.1 16E ,.„ L I eunelan„ ry xu : . . I f , 1 r I� 1 i ; t y a, - I ,,_L t : „ , • e MIcs l _ (- F j I { - - —" x::l'I .,. _ ,.,n f7,. «„ vim .„ r� _ _ may \ !- , —.i 1k 1 .' } .r - 1 te r / • n w , I. I _ _ 1 S '/. ' _ rm'eta I I .: - 1 1 r Li - !r, r x. ! .,.I..lr! a 2. ECONOMY Future Job Growth The state Employment Department makes 10 year employment forecasts for designated regions in Oregon. The region of Washington and fvlultnomah Counties is expected to have employment growth of an average of 1.6% a year. Different industries are projected to grow at different rates, ranging from a 5% increase in manufacturing jobs, to a 23% increase in Professional and Business Service jobs (see Table 3 -22). Of the employment sectors with high projected growth, Professional and Business Services and Construction jobs also have a higher propensity to locate in Tigard. To determine Tigard's 20 year employment growth, it was assumed that Tigard's growth would mirror the region's. However, unforeseen changes in the economy could result in Higher or lower growth scenarios. Economic Opportunity Analysis Figure 3 - 2: Tigard Projected Commercial and Industrial DLCD developed a methodology to Land Needs 2024 perform an Economic Opportunity Analysis, a process of analyzing trend 160 data to determine the future 140 employment Land needs for the planning 120 area. The analysis for Tigard was done ` 1ao } g „ 80 • it Land Needed using 2004 as the base year and a 60 ' o Land Available forecasting to 2024. An estimate was zo • IE . made of the amount of vacant land o - needed to accommodate the forecasted Industrial Commercial employment demand. The employment Source: eon" `' Development t oepe sn nt, 2006 sectors had different requirements for land (depending on a typical employee- per -acre ratio). This preliminary Table 3 - 22: Regional Employment Forecast for Washington /Multnomah Counties analysis determined Annual that the additional jobs Change in Percent expected by 2024 Employment Sector 2004 2014 Jobs Change _ would require 220 Professional and Business Services 91,100 117,900 26,800 2.9% acres of vacant land, Educational and Health Services 78,800 95,400 16,600 2.1% with 141 acres for Transportation and Warehousing 26,400 31,300 4,900 1.9% Industrial uses and 80 Leisure and Hospitality 59,200 70,100 10,900 1.8% acres for Commercial Construction 31,300 36,500 5,200 1.7% uses. Subtracting Information 17,800 20,600 2,800 1. 6% Retail Trade 66,400 75,900 9,500 1.4% Tigard's buildable land Other Services 23,800 27,200 3,400 1.4% supply, there is a deficit Financial Activities 48,600 55,200 6,600 1,4% of 75 acres of Government 86,000 95,700 9,700 1.1% Industrial land (see Wholesale Trade 39,600 43,900 4,300 1.1% Figure 3 - 2). Although Manufacturing 80,700 84,800 4,100 0.5% Industrial type jobs will Natural Resources and Mining 600 600 0 0.0% likely increase by 2,000 , Total 650,300 755,100 104,800 1.6% Source: Oregon Employment Department, 2006 Community: Economy Page 3 -24 Ti and 2007 1 2. ECONOMY jobs, compared to about 11,000 for commercial jobs, Industrial jobs typically have a smaller employee per acre ratio, and so require more land. There is a sufficient supply of land for commercial jobs, which includes retail, service, and office jobs. Typically these jobs have a denser employee per acre ratio. By way of comparison, Metro's 2002 Alterrratives Analysis Study for the entire region inside the Urban Growth Boundary forecasted an industrial land deficit of 5,684 acres and a commercial land surplus of 759 acres. It is unlikely that Tigard will be able to annex new land suitable for industrial or commercial uses in the future. Tigard will need to look at an appropriate mix of land uses based on the availability of land. K E Y F I N D I N G S • Tigard is home to a wide range of economic activity. = Tigard's location at the crossroads of important transportation corridors Interstate 5, Highway 217, and Hwy 99W is a major advantage in attracting economic activity. • Approximately 31% of Tigard's land area is zoned for commercial, industrial, and mixed use purposes. • The major commercial and mixed -use areas of the City are Washington Square, Tigard Triangle, Downtown Tigard, and the Hwy 99W corridor. Industrially zoned properties are generally located along the freight rail line, in between Fanno Creek and Interstate 5. • Industrial and Commercial properties provide a significant source of property tax revenue. • Tigard businesses provide 37,861 full and part time jobs. • In 2005, 3,124 businesses paid the Tigard business tax. About half of these businesses employ four people or fewer. • There are more jobs in Tigard than people in the workforce living within the city boundaries. 70% of residents commute outside the city; therefore Tigard is a net attractor of commuters. • In Tigard, the Wholesale Trade sector has the largest amount of sales. The Retail sector has the largest annual aggregate payroll. • Financial Activities, Retail, and Construction are employment sectors with high Location Quotients (propensity to locate) in Tigard. • More specific data could be collected on Tigard businesses from the Business Tax process. • Metro has designated approximately 1,100 acres of Industrial and commercially zoned properties in Tigard as Title 4 Industrial and Employment Areas. Tigard will have to amend its code to limit the development retail and service uses for some I -P zone properties. • There has been no large -scale encroachment of retail /office uses in industrial areas in Tigard. The largest conversion of industrially zoned land occurred with the City's adoption of the Washington Square Plan. • In 1997 Metro assigned Tigard a capacity of 17, 801 new jobs by the year 2017. Between 1997 and 2004, Tigard added approximately 3,800 jobs. • According to the Economic Opportunity Analysis, Tigard's supply of industrially zoned land will be inadequate (a deficit of 75 acres) to meet the forecasted 2024 job demand. Redevelopment of underutilized property may be necessary. The Analysis forecasts an adequate supply of commercial land. • Tigard has little vacant industrial land available to attract new large scale industrial development. Community: Economy Page 3 -25 Tigard 2007 m<< _ Map 3 -5 1 - o ; I �. II ndust i al _ - a and r ¢� Commercial _ a • FEpaY M P o _ Zoned I r `f ° ° Buildable Land A r ' y o o Q °� �/ Tigard 2007 Comp Plan Report C w RFCkRD s v , , oe _. _ pQ a Q e City of Tigard � 43 b 1 . Oregon F e 4 V_ 6 F t , AtiUUT� t o i. 4. t 401.4 4 5 `l - ^-� _ y , 4 1 g G I 'K G Buildable Land yl/:L,IUT , ._ (July 4 2006) s r M1... 6a1 ' Li - Stream fi �� :. P' � Water a ; - \ Major Street T v ur. Street vri +� ° I 1 '� Railroad — 5 •4110r ucuolln73 - ST r al F City of Tigard G II V BULL p n L3" �' OMUTA nu r, MOUUTAEII !ID 4 k u C: D�+ny e® n ., + + 'ih: i 1 ... of nfammon mimrar II '"t fkm map i.[ummi u ..1 • I 1 kn lR :m7 Nn ixian uill' a 7u i a a ��aN.,�vtma� I�I��u� .i nn REEF DD NV.1 RD knave D mre+� ra II - Er wan _ � �si■ � .4.1* iantry —ems rn w _ _. - _ ) ) I A - / 1essssR'ItlI YbJ npAOefM+ IGLOO MI 1 2. ECONOMY • A recent study found that Tigard was a "hub for innovation" due to a high concentration of patents granted to individuals and small business in 2005. Tigard does not have a formal city -wide economic development strategy. Community: Economy Page 3 -26 Tr ,gaud 2007 3 . H I S T O R I C R E S O U R C E S O V E R V I E W Each community possesses certain landmarks that not only establish its identity, but also embody the community's history. Although the City of Tigard did not incorporate until 1961, Tigard's history began far before that official date and is recorded in the city's historical structures. Each of these buildings represent an integral part of the community — past, present, and even the future, as new additions to the landscape shape themselves around these key structures. Statewide Planning Goal 5 includes the statement to "conserve scenic and historic areas," which requires local governments to adopt programs that will conserve these resources for present and future generations. Local governments are encouraged to maintain a current inventory of historic resources. Because Tigard's historic areas /resources are structures, this section has been included under Community and not Natural Resources. In 1984, the City adopted a Cultural Resource Overlay District to manage significant historic resources. Section 18.740 of the Communi0 Development Code governs the application and removal of the district overlay, the primary purpose of which is to facilitate the protection, enhancement and conservation of landmarks and historic and cultural sites and areas. The overlay requires approval for exterior alterations or new construction, with limited exceptions, and requires director approval prior to demolition. To receive the designation, approval is made through a Type III - Planning Commission procedure. However, a major change in state law governing the designation of properties as historically significant occurred in 1995. That year the state legislature enacted SB 588, which was codified as ORS 197.772. Under both its terms and the terms of DLCD rules, a local government is required to allow a property owner to remove a historic property designation that was imposed by the local government; in addition, the property owner may refuse to consent to the designation at any time in the process, thus removing the property from consideration for all but the National Register of Historic Places. The property owner does not have to comply with any additional requirements that may be unposed by the local government through its own regulations. The implication of the statute and rule for Tigard's current historic code provisions is that if the property designation does not have owner consent, the provisions are no longer relevant or enforceable. Local conservation efforts can be combined with the National Register of Historic Places (the National Register), a list of cultural resources of national, regional, state, or local significance that is kept by the Department of the Interior's (DOI) National Park Service (NPS). Being listed on the Register does not protect a property from demolition, but it does document and evaluate the property's historic significance based on National Register criteria and makes the property eligible for federal grants when available, including rehabilitation tax credits. In addition, ORS 358.475 through 358.545 allows historic properties to apply for a special classification and assessment as a historic property. ORS defines a historic property as a property that is listed in the National Register of Historic Places, or, if the National Register ceases accepting nominations, that is approved for listing on an Oregon register of historic places; if it is open to the public for sight- seeing at least one day in each calendar year in accordance with rules adopted by the State Historic Preservation Officer; and if the Community: Historic Resources Page 3 -27 Tigard 2007 3 . H I S T O R I C R E S O U R C E S property meets the minimum standards of maintenance Applicable rules, statutes and plans that established by rule of the State Historic Preservation impact historic resources within the City Officer. include: I N V E N T O R Y 1. National Historic Preservation Act of 1966 Many of the cultural resources associated with the 2 ORS 358.475 to 358.545 original development of the Tigard area have not 3 ORS 197.772 survived the City's growth during the last forty years. 4. Tigard Corrtyrlurraty Development Code 18.740 Improvements to Hwy 99W also contributed to the demise of the city's resource base. Those resources that survived include a mix of residential, educational, and commercial buildings. In 1984 the City adopted a Historic Overlay District to manage significant historic resources. Nine resources have the overlay designation. Two sites, the John F. Tigard House and the Shaver - Bilyeu House, are listed on the National Historic Register. The only property from which the overlay has been removed was the Tigard Feed and Garden Store. The owner (Chamber of Commerce) initiated the removal request. Chapter 18.740 of the COMNI niy Development Code requires that if an overlay property receives approval for demolition, a condition of approval will require submittal of a graphic and pictorial history and artifacts to the Washington County Museum. Photos and descriptions of all the sites are available for viewing on the City webpage: http://www.tigard- or.govfcommunty /about tigard /historic.asp. A review of the 10 inventory sites also provides a brief introduction to Tigard history. Table 3 -23 gives the address, tax lot number and a short description of each site. K E Y F I N D I N G S • Statewide Planning Goal 5 encourages local governments to maintain a current inventory of historic resources. • In 1984, the City adopted a Historic Overlay District to manage significant historic resources. The overlay requires approval for exterior alterations or new construction, with limited exceptions, and requires director approval prior to demolition. Properties with the overlay comprise the City's inventory. To receive or remove the designation, a Type III - Planning Commission procedure is required. • In 1995 ORS 197.772 required local governments to allow a property owner to remove a historic property designation that was imposed by the local government. The implication for Tigard's current historic code provisions is that if the property designation does not have owner consent, the provisions are no longer relevant or enforceable. • Nine resources have the overlay designation. Two sites, the John F. Tigard House and the Shaver - Bilyeu House, are listed on the National Historic Register; only the Tigard house has the Historic District overlay. • Since the establishment of the Historic District overlay, only one property has had the overlay removed. Community: Historic Resources Page 3 -28 Tigard 2007 11 3 . H I S T O R I C R E S O U R C E S 'Table 3 -23: City of Tigard Historic Resources Designated Property Address Tax Lot Number Year Designated 8040 SW Durham St. 2S1 13B 300 1984 Durham Elementary School Built in 1920, the school is significant in its association with early Oregon pioneer and businessman Albert Durham. 10310 SW Canterbury Ln. 2S1 11 BC 2600, 2700 1984 Built in 1880, the house is one of two Tigard sites listed on the National Historic Register. John Tigard John F. Tigard House was the eldest son of Wilson Tigard, the founding father of Tigardville. John operated a coach route from Tigardville to Portland. The house is significant in its association with John and as an example of early frame construction. 121st St. and Katherine St. 1 2S1 3BB 6500, 10200 _ 1984 Ye -Olde Windmill Built in 1909 by Edward Christensen, the water tower stands as a visible testimonial to the surrounding land's original agricultural use and to the Wood - Christensen families who lived and farmed there. 11180 SW Fonner St. 1 2S1 3 AC 1700 ( 1984 Charles F. Tigard Constructed in 1909, this is the second house occupied by Charles T. Tigard, the 7th son of Tigard's House namesake. Charles established the area's first general store and was involved in other commercial activities. 11180 SW Former St. 1 2S1 34D0 100/101 1 1986 Tigard Farmhouse and Built in the 1900's, the house is significant due to its association with the Cowgill family. Hal Cowgill, who Windmill purchased the property in 1936, was a long -time employee of Pacific Power and Light. The residence is one of the few bungalow farmhouses with a water tower still intact. 11959 SW Pacific Hwy. 1 151 350D 2700 1 1986 Joy Theater Constructed in 1939, the theater building is significant as an example of the Art Deco /Modern Style. Substantial exterior alteration, approved by the City, occurred in 1992. The basic massing and style of the building was preserved and enhanced by the alterations. 13770 SW Pacific Hwy 1 2S1 3DD 60 0 { 1986 Tigard Grange #148 In continuous use since 1925, the building is an important landmark because it is representative of the efforts of early grange members, including Wilson Tigard. 15020 SW 100th Ave. 1 2S1 IICA 15400 1 1986 Seven Gables Upshaw The residence is significant in its association with the Upshaw family since 1909, when the Rev. William House Loomis Upshaw retired to the house after serving as the minister of a north Portland church and became involved with the production and marketing of apples. 11333 Gaarde Rd. 1 2S1 3DC 1700 1 1991 The house was built in 1922 by Hans Gaarde, the son of John Gaarde, who established a blacksmith Gaarde House shop in 1893 across the road from Charles Tigard's store. The house is one of the few remaining examples of the bungalow style with Craftsman detail. Its significance rests primarily on its association as a landmark of the Gaarde family's early presence in Tigard. 16445 SW 92nd Avenue I 2S1 1300 1 1993 I Constructed in 1906, the Shaver - Bilyeu House is the best surviving vernacular Queen Anne Cottage Shaver- Bilyeu House farm residence in the Durham community of Tigard. It is significant culturally due to its association with the Shaver family, who contributed to the formation of the local school district, and to its later association with J.C. Bilyeu, first postmaster of Tigard 1 Listed on the National Historic Registry, but not on the Local Registry Source: Tigard Community Development Department, 2007 Community: Historic Resources Page 3 -29 Tigard 2007 Itft 4 . C I T I Z E N I N V O L V E M E N T O V E R V I E W Decision - makers must have an effective way to hear the voices of the community. These voices are a key component to a livable community and help elected officials in establishing the priorities for City government. This value given to citizen involvement is not a new idea, but one that professionals in the planning field have long identified as an important aspect of the planning process. This is particularly true at the local level where neighborhood residents need to be empowered to help develop ideas and plans that reflect the wishes of the community. The City's commitment to Citizen Involvement is partly based on Statewide Planning Goal 1, "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process (Figure 3 -3)." Goal 1 requires the local citizen involvement program "clearly define Figure 3 -3: Planning procedures by which the general public will be involved in the ongoing land- Process use jarocess. " These actions include methods to involve citizens in land use Dm Collection Lrrrnrorpnrg Recording Mapping issues; promoting successful two -way communication and feedback between Describing, Annly r`r ;g, and the City and its citizens; means by which citizens may affect outcomes; clarity eraGrarin and availability of technical information; and financial support and other resources for citizen involvement efforts. All of these actions align with the community's vision where citizens are informed about how to access public Plan Preparation ldcnliffing P,tb/ic Goa&r, Dewloping services and understand their responsibility to participate as members of the Pali Guidelines, and Evaluating Community. AJteruarires Oregon Statewide Planning Goals define a citizen as, "Any individual within the planning area; any public or private entity or association within the Adoption Process planning area including corporations, governmental and private agencies, Review and recommend changes to proposed Plans prior lo the public associations, firms, partnerships, joint stock companies and any group of bearing proem citizens." Thus the City of Tigard aims to include a broad range of citizens, in addition to City residents. One of these key partnerships is with the Tigard Chamber of Commerce. Through this organization the City seeks input on implementation issues that affect Tigard's businesses. In addition, the City often partners with Development, Adoption, Application, the Tigard - Tualatin School District to address common concerns. and Riviera of Plans Citizen involvement in planning is central to the state's land use program. Evaluation rinatinn The state of Oregon has a Citizen Involvement Advisory Committee (CIAC) Errdnatiorr of Plans to advise the Department of Land Conservation and Development (LCDC) and local governments on matters pertaining to citizen involvement. ReE isinn Review and make recommendations on proposed changes Community: Citizen. Involvement Page 3 -30 Tigard 2007 4 . C I T I Z E N I N V O L V E M E N T I N V E N T O R Y Applicable rules, statutes and plans that A. REQUIREMENTS AND ASPIRATIONS impact the movement of goods within the City include: Tigard complies with the state's citizen involvement requirements as they relate to the City's land use program 1. Oregon Statewide Planning Goal 1 activities. As part of its Community Development Code, 2. Oregon Revised Statutes 197.235 the City has adopted application, notice, and hearing 3. Tigard Community Development Code procedures that assure the procedural rights of both applicants and citizens are observed during quasi - judicial land use procedures. In addition, the Development Code contains specific notice, application, and procedural requirements to guide the review and hearing process of legislative land use matters such as the update of the Comprehensive Plan; changes to the Community Development Code; Plan and Zoning Map amendments; and development of specific area plans, etc. It is the City's intention to maintain and improve citizen involvement as part of the land use planning program. However, Tigard also values citizen involvement in all other City government venues. The City aspires to engage its citizens to address important community issues and for them to express their collective voice to decision- makers. Therefore, the Citizen Involvement chapter includes goals, policies and recommended action measures that reflect Tigard's citizen involvement values and aspirations, as well as the need to observe state requirements related to land use planning. B. CITIZEN INVOLVEMENT IN TIGARD (1983 -2007) Tigard has a long history of citizen involvement in City affairs, including land use planning. The structure of citizen involvement has evolved over time, beginning with the creation of Tigard's Community Plan in 1971. Shortly thereafter, in 1973 the City began to formulate Neighborhood Planning Organizations (NPOs) and a Committee for Citizen Involvement (CCI) which were formally recognized in 1975. After the creation of Neighborhood Plans, participation in NPOs and the CCI lapsed until they were reestablished in 1982 to work on an update of the Tigard Comprehensive Plan: After the updated plan was approved by the Land Conservation and Development Commission in 1984, the function of NPOs transitioned to a community involvement body focused on land use issues. In 1992, the City Council prioritized citizen involvement and replaced the Neighborhood Planning Organizations with Citizen Involvement Teams (CITs). At this time the Comprehensive Plan was updated to shift emphasis from the NPOs to the CITs. The structure of the Committee for Citizen Involvement (CCI) was also revised to include Citizen Involvement Team Facilitators. This effort continued until 2002 when participation reached a lull. In 2004 the City again took steps to reactivate the CCI. The CCI's membership was expanded to include the remaining Citizen Involvement Team Facilitators and a representative from each of the City's active boards and commissions (Planning Commission, Library Board, Parks and Recreation Advisory Board, etc). Community: Citizen Involvement Page 3 -31 Tigard 2007 flit 4 . C I T I Z E N I N V O L V E M E N T The focus of the CCI was also expanded to include the promotion and enhancement of citizen participation in the wide range of non land use issues and on improving the effectiveness of the City's two -way communication with citizens. In 2007 the City Council again stressed the importance of citizen involvement by adopting as one of its goals, "Improve communication with Tigard's citizens." Subsequently, the City moved to strengthen citizen involvement through establishment of the Tigard Enhanced Neighborhood Program. This was done to foster broader and more diverse citizen involvement in land use activities and other aspects of City government. CCI membership was also expanded. In addition to its current membership, the CCI includes five citizens appointed "at- large ", a youth representative, and Tigard Neighborhood Program representatives. Besides the CCI and Neighborhood Program, Table 3-24: Citizen Boards, Committees, and Task Forces Active In 2007 the City involves its citizens and seeks advice on Members Committee Regular Alternate important community issues in several other Budget Committee 5 1 ways. These include Council appointed boards Building Appeals Board 7 0 and commissions such as the Planning Committee for Citizen Involvement 11 1 City Center Advisory Commission 9 2 Commission, Library Board, Tree Board, Parks Fanno Creek Park Master Plan Steering Committee 9 2 and Recreation Advisory Board, Budget Financial Strategies Task Force 11 0 Committee, Highway 99 Citizen Advisory Committee 11 0 ommittee, Youth Advisory Committee, etc. Intergovernmental Water Board 1 0 Furthermore, Council often appoints ad hoc Library Board 7 1 citizen committees to provide advice on matters Park and Recreation Advisory Board 9 0 Planning Commission 9 1 such as public facilities, land -use, urban design, Transportation Financial Strategies Task Force 10 1 transportation projects, etc. Table 3 -24 lists all Tree Board 7 1 of the citizen boards, committees, and task Tigard Youth Advisory Council 25 0 Total 131 10 forces active in 2007. Source: Tigard Administration C. "TIGARD BEYOND TOMORROW" Another forum the City used to gather citizen input was the Tigard Beyond Tomorrow visioning process. This resulted in Tigard's citizens working together to express a shared community vision of the future. During the past decade Tigard citizens met and assembled the Tigard Vision from the results of community workshops, surveys, open houses, and ongoing dialogues with citizens and the business community. The values and aspirations expressed by "Tigard Beyond Tomorrow" visioning have been significant and a valuable resource when formulating or updating land use, or other, plans. 1 Community: Citizen Involvement Page 3 -32 Tigard 2007 4 . C I T I Z E N I N V O L V E M E N T K E Y F I N D I N G S ▪ As the City urbanizes and expands into its Urban Services Area, annexation is used to, incorporate territory into the City to ensure the efficient provision of municipal services and to incorporate urbanizing lands into the City's political and civic life. • Tigard's citizen involvement efforts have changed over time and the Comprehensive Plan's current Citizen Involvement chapter is out of date. It requires significant update to reflect current conditions, circumstances, community values and aspirations. • Tigard's citizen involvement efforts are partially based on Statewide Planning Goal 1, Citizen Involvement. However, the City values citizen involvement in all aspects of city government and seeks to involve its citizens in other venues. • Implementing Statewide Planning Goal 1 and Tigard Development Code Standards will ensure citizens can participate in the City's quasi - judicial and legislative land -use processes. • Other avenues for citizen participation include Council appointed boards and commissions and ad hoc citizen advisory committees. • Tigard is committed to: successful two-way communication and feedback between the city and its citizens; providing processes by avhich citizens may affect outcomes; clarity and availability of technical information; and providing financial support and other resources for citizen involvement efforts. • The charge of the Committee for Citizen Involvement is to promote citizen involvement in land use matters and in many other aspects of city government. • A structured citizen involvement effort should include outreach and engagement of citizens by City Staff, input from boards and commissions; and the use of existing information from sources such as community surveys and the Tigard Beyond Tomorrow visioning process. • The citizens of Tigard value and understand their responsibility to participate as members of the community. Community: Citizen Involvement Page 3-33 Tigard 2007 1* A P P E N D I X A Apartments in Tigard, 2006 Apartment Address Number of Units Autumn Oaks 11200 SW Greenburq Rd 60 Brighton Hill 10450 SW McDonald St 62 Bull Mountain Heights 11430 SW Bull Mountain Rd 126 Canterbury 10783 SW Murdock PI 82 Charlottenhof 10035 SW Garret St 69 Clubhouse Estates 11205 SW Summerfield Dr 153 The Colonies 14220 SW 112th Ave 96 Durham Park 16100 SW 108th Ave 224 Englewood Terrace 10960 SW Springwood Dr 50 Georgetown Manor 9050 SW Scholls Ferry Rd 83 Greenfield Village 12085 SW 135th Ave 100 Hampton Park 12320 SW 72nd Ave 108 Hampton Ride 13300 SW 72nd Ave 100 Hawthorne Villa 7709 SW Pfaffle Street 119 Hillcrest 7582 SW Hunziker Rd 52 Main Street SW Main St & SW Ash Ave 239 Manchester Square 12625 SW Hall Blvd 67 Maple Tree 10890 SW Canterbury Ln 72 Meadow Creek 12505 SW North Dakota St 304 Oak Tree 10954 SW Durham Rd 94 Panorama West 10695 SW Murdock St 156 Parkwood Court 10930 SW Gaarde St 90 St. James 11155 SW Hall Blvd 108 SummerCreek Apartments 13456 SW Hawk's Beard Rd 150 Summerfield 11175 SW Meadowbrook 175 Summerwood Village Condominiums 13495 Summerwood Dr 52 Sunflower 11547 SW 135th Ave 238 Oak Tree Apts 10960 SW Durham Rd 94 Tamaryn 9655 SW North Dakota St 62 Tiffany Court 7520 SW Bonita Rd 96 Timberline 14703 SW 109th Ave 130 Villa La Paz 11865 SW 91st Ave 84 Walnut Place 9815 SW Walnut PI 70 Wellington Estates 11545 SW Beef Bend Rd 80 Westwood Green 10650 SW 121st Ave 53 Windmill 10587 SW Tigard St 76 Woodsprinq 16100 SW 113th Ave 172 Fanno Crk Village 1375 SW Hall Blvd 61 Summerwood Vill Condos 13495 Summerwood Dr 52 Arbor Heights 15199 SW Royalty Prkwy 348 Marciene(ALI) SW Bonita Rd 87 Community Page 3 -34 Tigard 2007 A P P E N D I X rift A Apartment Address Number of Units Crown Oaks 9500 SW Greenburg Rd 48 Four Oakes 11575 SW Greenburq Rd 28 The Birches 11485 SW Greenburg Rd 21 Mari -Rob Manor 11445 SW Greenburg Rd 8 Glacier Lily 11461 SW 98th Ave 35 Greenburq Terrace 11410 SW Greenburq Rd 17 _ Marcus Lee 11380 SW Greenburg Rd 8 Quail Court 11355 SW Greenburq Rd 24 Walnut Tree 11255 SW Greenburg Rd 36 Fir Terrace 9900 SW North Dakota St 36 Dakota Knoll 9800 SW North Dakota St 18 Bismark Court 9700 SW North Dakota St 12 - Plaza Garden West 11624 SW Lomita Terrace 39 Park Place 11555 SW 88th Ave 49 Tigarden 11863 SW Greenburq Rd 34 Monroe Square 11950 SW Lincoln Ave 22 Willow Bend 9210 SW Center St 8 Viking 9305 SW Commercial St 18 Dove Court 11909 SW 95th Ave 17 Willows 10030 SW Walnut St 15 Walnut Court 9965 Walnut St 18 Orchard Park 9915 Sw Frewing 48 Grant Manor 12650 SW Grant Ave 5 Chalet Village 9982 SW Walnut St 34 McKenzie 9870 SW McKenzie St 10 Pacific Village 9655 SW McKenzie St 36 Ash Street Court 8775 SW Commercial St 36 Woodard Park 9685 SW Johnson St 40 Tigard Manor 8616 SW Scoffins 26 Williamsburg Townhouse 12265 SW Hall Blvd 10 Tigard Townhouse 12375 SW Hall Blvd 16 Sherwood 12437 SW Hall Blvd 12 Hall Street Station 13840 SW Hall Blvd 46 William Reed 8255 SW Durham 15 Alderbrook 13070 SW Ash St 36 Bellwood Terrace 12500 SW Karen St 30 Durham Estates 8355 SW Durham Rd 15 Edgewood Manor 14500 SW Hall Blvd 40 Bonita Court 7761 SW Bonita Rd 40 Driftwood Terrace 14115 SW Driftwood Ct 20 Fir Grove Village 13660 SW Pacific Hwy 43 Garrett St 10054 -10070 Garrett St 11 1 Forest Hideaway 11295 SW 135th Ave 40 Community Page 3 -35 Tigard 2007 A P P E N D I X A Apartment Address Number of Units Marciene II 14655 SW 76th Ave 39 Jolene 91050 SW Gaarde St 15 Karen Court Condos 12500 SW Karen St 10 Carriage House 8376 SW Pfaffle St 84 Gatehouse 8585 SW Pfaffle St 48 Avalon Park 17000 SW Pacific Hwy 192 Oakmont Apartments 14495 Beef Bend Rd 124 Riverwood Heights 12070 SW Fisher 240 Beef Bend Court Apts 13880 SW Chinn Ln _ 120 Oak Tree 11 A •ts 10932 SW Durham Rd 108 Main St Village Apts 12650 SW Main 245 Village at Wash Sq Apts 11157 SW Hall Blvd 26 Dakota Station 10371 -487 SW N Dakota St 40 Greenbrooke 9984 -10008 SW Garrett St 10 Source: Community Development Department, 2006 Community Page 3 -36 Tigard2007 TlGARO Rst. 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H., ._ LEGEND • GOLF t '. -'41 : I. s. ____....s. __. . .4 , TIGARD 9ESID E AL COURSE ( I 4-2-. -- -Z0,000 ' 50,000 c0 FT MIN WT SIZE - ' I v , ' • . -20 000 - -' - _ ._ COMPREHENSIVE , i_a } 7 .500 1 I ••>•1. .. R-T- S ,L`00 ' '"S PLAN MAP -I: - - UNITS , ACREII .: x- 25- - -25 I c !L a. ` COMMERCIAL - i ZONING DISTRICTS C N - - -NC IGHBOR COMM • I w r C_g _ _ - - GENERAL COMM - - /- t.- • C I TY . A ,_,,., 1 [I`I t2.3-- - - -CENTRAL BUSINESS DISTRICT l ILC-. yrY C-r- -- - PROccSS:Ctr,G ^n - "- I tnAKI_ r -` +II ORD 83 24 : IN 1 ". I 1 J i 1" P - - INDUSTRIAL PARK I MAY 9 , 1983 MAv� frtW 'F� I.H =__ I w_ �, I ' I � - LIGHT INDUSTRIAL - HEAVY INDUSTRIAL _•• '! r II '983 6-1984- 1-1985 PDI-------- - PLANNED OE VELUPMENT OVERLAY v + -- ' 1 .: SUNT♦ I •- . ., ; - ,�`� HD- - - - HISTORIC DISTRICT - - - DERRRTAIENT OF PLANNING AND DEVELOPMENT / •. -, WA SH ING TON 1' J '( f, -T` c= - aAa= . OREGON 6 v''CINITY i,w•1 • SOU ARE . -I • - QF-- SCALE I. - 800 • I I. IV.-',, r, �♦ ��, - ; '' is 'r -•- : : :. .• -. . • CITY OF •-1 BEAVERTON --• ,-P • . r • t I PORTLAND N • -1 1 C-G ' (r' 4• C-P , (PO) • • • • ILI a le - , . ' : . , . I -r r • I R-25 1• = I R 7� . y G-G �! • R-4.5017. • --��r-..........:r, . C-G , . /'1 t f 1 • c ■ n - .7.----- i 1 COUNTY ..c..;.......13-:-...7,- ;_+ 11 t R-4.5 ' .. _-- -• I(PD) 1� tet- -- _ ��-. • I �` • 1 I R-121 t -- - • t COUNTY ` R.:12 . t R- 1 1 •• / R-7 R3.5. IC` 1 R -12 r I 1 1� 1 . 1 • - - / I r(PD) . t0. R- 1 . * - I I t I r-� I 112 t 1 IR 25 I t ��---r1 (PO) - r---.+•.� 12 i I -P /► --� 'ra r .� t !_ .1 - PG.E 1 1 I. 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' 4 ', 1 • ' '.+.- '� a -- . 1 � ,, } `�>r�l IA _ , { t y Y t'a � r _ 1•.: '. � 'I� i - ,„„,,,,, ,„„,,,,, • it F • * 1T • Y . + 9 fl"' j7 ` • itAi •r C L. • . t w : X y ` r e r r ' r L h pILNp : r r , F 1 • y� v - + 1�. 1,1 i • • . - 1r 1,.. r _ - , i4- 1 - r .: ..147010.• ;r • PACKET (DATE OF MEETING ) March 10, 2009 Tigard City Council City of Tigard RE: Fields Comp.Plan & Zone Change Request /CPA 2008 -00008 and Zone Change 2008- 00002 Dear Mayor Dirksen and Council Members: We are writing to comment on the above referenced application before the Tigard City Council on March 10, 2009. Fans of Fanno Creek is a local, non - profit organization that has many members in Tigard. We have worked for many years with local citizens to help improve the health of our city and watershed, which has included planting native plants and removing non- native species along Fanno Creek. We have the following comments for this proposal for the Fields property. The property in question is one of the last and largest of its kind, that is an open space /wetland /forested complex site remaining within the city of Tigard. It is a property that is also surrounded by wetlands, a Metro owned forested wetland and the railroad tracks, and which all together make it a site not feasible for development. Instead, we would rather see the city purchase the entire site for a natural area/open space for the citizens of Tigard because of its uniqueness and because it is not possible to access this site except for a soft, walking only trail. To do anything else with this unique site would ruin it, as much of it is classified a "significant wetlands" under Tigard's zoning laws. There is currently over $200 million left in the Metro passed parks and open spaces bond measure for land acquisition, and we encourage the city to work with Metro to purchase this unique and highly biologically diverse site. In addition, the current zoning of Light Industrial on this site has been in place for some tune, and if this zoning designation were to change to Medium High Density Residential, the city would stand to lose an estimated 17.64 acres of Light Industrial land (city's estimate). If this happened, the city would lose 72% (city's estimate) of what is left of Light Industrial land (24.51 acres) within the entire city limits. As we all know, there has been much attention to the lack of industrial land in the Portland metro region for some time. This attention has included the fact that all cities have vehemently complained and requested of the Metro Regional Govermrnent/Council, that they were desperately short of all industrial type lands and needed more to meet the Regions's growing needs. So it does not make sense and we hereby oppose, any effort to rezone this or any other property currently-zoned as Light Industrial to another zoning classification. In addition, we oppose the request to change the zoning for this site to "Medium High Density Residential. Tigard has already met their residential density requirements due to the intense and unregulated growth and development that has occurred here in the past 15 • years. A City of Tigard staff member recently said that Tigard has met the 10 units per acre capacity requirement. In addition, a private study done on Bull Mountain, determined that this area along exceeded it's density requirements by 1700 units! There are massive - traffic problems not only on Hwy. 99 by on just about all streets in the city. Adding more traffic to Hall Street would only exacerbate this already huge traffic problem we face in Tigard and especially on Hall Street. We therefore request that the Planing Commission deny this application to change the zoning on this property from Light Industrial to Medium High Density Residential. Sincerely, Sue Beilke Fans of Fanno Creek Board Member Cheryl Caines From: Sue Beilke [sbeilke ©europa.com] Sent: Tuesday, March 10, 2009 12:12 PM To: Cheryl Gaines Cc: John Frewing; 'Brian Wegener' Subject: Fields property hearing Attachments: Fields Zone Change Comments CIT Council 3.10.09.doc Cheryl, Attached are our comments for the Hearing tonight. Please confirm that you received them and that they will be included in the record. Thanks, Sue i r , F'ACKET PORTLAND, OREGON 5.�'! ? `.� -M 3400 U.S. Bancorp Tower „ht. SEATTLE, w,asHiNCiow FOR e-- -- - /? : - -4 q 1i1 S.W. Fifth Avenue v artcouveR, wASHiNCion, DATE o U' ', E—TING land, Oregon 97204 -3699 �ILLER NASHELF (I l.. 't� or €icL 503.224.5855 ' CENTRAL 6REGON ATTORNEYS AT LAW WWW.MILLERNASH,COM pAp FAX 503.224.0155 VED Phillip E. Grillo MAR 0 `; 2009 phil.grillo@rnillernash.com (5 20 5 -2 311 direct line City . of Tigard Administration March 5, 2009 Mayor Craig Dirksen and City Council of the City of Tigard f 13125 S.W. Hall Boulevard Tigard, Oregon 97223 c 1 Subject: Fields Comprehensive Plan Amendment and Zone Change (CPA 2008 - 00008, ZON 2008 - 00002) Dear Mayor Dirksen and Councilmembers: I am writing on behalf of Fred Fields, the applicant in the above- referenced applications. As you know, at the hearing on February 24th, this matter was continued to March loth for staff rebuttal and Council deliberations. Since then, Mr. Frewing has submitted an e -mail requesting an opportunity to testify at the March 10th hearing. We do not oppose Mr. Frewing's request. At that time, other parties may also request an opportunity to be heard, since the notice at the podium on February 24th indicated that the matter would be continued for public testimony. Under these circumstances, the applicant requests a reasonable period of time to consider and respond to any new testimony that may be offered by Mr. Frewing, other parties, and staff. For that reason, we request that this matter be continued after public testimony and the staff rebuttal are provided on March loth. Also, because Mayor Dirksen has indicated that he is unable to attend the March loth hearing, we would request that the hearing be continued to a date when the Mayor can be present. We } ' believe that the Mayor's familiarity with this property and with Mr. Fields' longstanding efforts to develop the site, will assist Council in its deliberations. For these reasons, Mr. Fields respectfully requests a continuance of the above - referenced hearing to a date certain when all Councilmembers, including the Mayor, will be present. We also request the opportunity to submit final written rebuttal PDXDOCS:1831677.1 �..I 028310 -0186 1llLl►l1 PORTLAND, OREGON /) /� 3400 U.S. Bancorp Tower SEATTLE, WASHINGTON CJ �� .) 1 V ]ll S.W. Fifth Avenue Portland, Oregon 97204 -3699 MILLER NASH - VANCOUVER, WASHINGTON CENTRAL OREGON OFFICE 503.224.5858 ATTORNEYS AT LAW WWW.MILLERNASH.COM FAX 503.224.0155 RECEIVED SUS = Pi rAL PACKET MAR 0 � 2009 Phillip E. Grillo F OR --/U ?..0a phil.grillo @millernash.com ( 205 2311 direct line (DATE OF MEETING City of Tigard Administration March 5, 2009 Mayer Craig Dirksen and City Council of the City of Tigard 13125 S.W. Hall Boulevard Tigard, Oregon 97223 Subject: Fields Comprehensive Plan Amendment and Zone Change (CPA 2008 - 00008, ZON 2008 - 00002) Dear Mayor Dirksen and Councilmembers: I am writing on behalf of Fred Fields, the applicant in the above - referenced applications. As you know, at the hearing on February 24th, this matter was continued to March loth for staff rebuttal and Council deliberations. Since then, Mr. Frewing has submitted an e -mail requesting an opportunity to testify at the March loth hearing. We do not oppose Mr. Frewing's request. At that time, other parties may also request an opportunity to be heard, since the notice at the podium on February 24th indicated that the matter would be continued for public testimony. Under these circumstances, the applicant requests a reasonable period of time to consider and respond to any new testimony that may be offered by Mr. Frewing, other parties, and staff. For that reason, we request that this matter be continued after public testimony and the staff rebuttal are provided on March loth. Also, because iviayor Dirksen has indicated that he is unable to attend the March 10th hearing, we would request that the hearing be continued to a date when the Mayor can be present. We believe that the Mayor's familiarity with this property and with Mr. Fields' longstanding efforts to develop the site, will assist Council in its deliberations. For these reasons, Mr. Fields respectfully requests a continuance of the above - referenced hearing to a date certain when all Councilmembers, including the Mayor, will be present. We also request the opportunity to submit final written rebuttal PDXDOCS:1831677.1 028310 -0186 • 41) PORTLAND, OREGON SEATTLE, WASHINGTON MILLER VANCOUVER, VANCOUVER, WASHINGTON CENTRAL OREGON ATTORNEYS AT LAW WWW.MILLERNASH.COM Mayor Craig Dirksen and City Council of the City of Tigard March 5, 2009 Page 2 to any new testimony offered at the March loth hearing. We will be happy to submit final written rebuttal well in advance of the continued hearing. Thank you for your continued consideration. Very truly y urs, Phillip E. rillo cc: Mr. Timothy Ramis, City Attorney Ms. Cheryl Caines, Associate Planner PDXDOCS:1831677.1 028310 -0186 AGENDA ITEM No. 4 Date: Mar 10, 2009 PUBLIC HEARING (QUASI - JUDICIAL) TESTIMONY SIGN -UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: COMPREHENSIVE PLAN AMENDMENT (CPA) 2008 - 00008 /ZONE CHANGE (ZON) 2008 -00002 - FIELDS PLAN & MAP CHANGE - REQUEST: The applicant is requesting amendments to the Comprehensive Plan and Zoning Maps to change the Comprehensive Plan Designation and Zoning Classification for one parcel (approximately 25 acres) from Light Industrial (I -L) to Medium High Density Residential (R -25). The parcel is located east of Hall Boulevard at the dead end of Wall Street. Surrounding properties are zoned I -L to the north and south, R -12 to the west, and I -P to the east across the railroad tracks. LOCATION: The site is vacant and has no address. It is located east of the Hall Boulevard and Wall Street intersection, east of Fanno Creek and west of the railroad tracks. Washington County Tax Assessor's Map 2S10100, Tax Lot 1200. ZONES: I -L: Light Industrial District. The I -L zoning district provides appropriate locations for general industrial uses including industrial service, manufacturing and production, research and development, warehousing and freight movement, and wholesale sales activities with few, if any, nuisance characteristics such as noise, glare, odor, and vibration. R -25: Medium High- Density Residential District. The R -25 zoning district is designed to accommodate existing housing of all types and new attached single - family and multi - family housing units at a minimum lot size of 1,480 square feet. A limited amount of neighborhood commercial uses is permitted outright and a wide range of civic and institutional uses are permitted conditionally. COMPREHENSIVE PLAN DESIGNATION: Light Industrial to Medium -High Density Residential. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380, 18.390; Comprehensive Plan Goals 1, 2, 6, 7, 9, & 10 of the updated Comprehensive Plan, and Policies 3 and 8 of the previous Comprehensive Plan; Metro Functional Plan, Titles 3, 4, 7, and 13, and Statewide Planning Goals 1, 2, 5, 6, 7, 9, 10, 11, and 12 I: \ADM \CATHY \COUNCIL \CCSignup \PH Testimony QJ FIELDS.doc AGENDA ITEM No. 4 March 10, 2009 PLEASE PRINT Proponent — (Speaking In Favor) Opponent — (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, .Address & Phone No. Name, Address & Phone No. v - ■ Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Agenda Item No. Meeting ofo^j.�. �� 009 LOCAL CONTRACT REVIEW BOARD AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue /Agenda Title Contract Award to Multiple Vendors for Revegetation Services on Various City Projects Prepared By: Joe Barrett Dept Head Approval: K City Mgr Approval: ' t ISSUE BEFORE THE LOCAL CONTRACT REVIEW BOARD Shall the Local Contract Review Board award contracts to multiple vendors for revegetation services on various City projects via permissive cooperative procurement as allowed under ORS 279A.215? STAFF RECOMMENDATION Staff recommends the Local Contract Review Board award contracts for revegetation services to eight firms utilizing permissive cooperative procurement, as allowed under ORS 279A.215, through a solicitation and subsequent contracts administered by Clean Water Services. KEY FACTS AND INFORMATION SUMMARY The City will have a need for revegetation services on various projects over the next few years. While the City has projects identified in the broad scope, the details have not yet been identified as it is much too early in the projects to do so. As such the City, in effort to reduce the cost associated with multiple solicitations for the various projects, has a need for on -call revegetation services. In late 2006, Clean Water Services issued a Request for Proposals for the same services that the City now requires. Under ORS 279A.215, Permissive Cooperative Procurements, the City may establish contracts with vendors awarded contracts by Clean Water Services through their Request for Proposal process. The City has found eight vendors that signed contracts with Clean Water Services via their Request for Proposal that the City would like to, and is eligible to, enter into contracts with. The vendors the City would contract with are: • Greenfill Landscape Irrigation & Maintenance • Reutov Forest Services, Inc. • C & R Reforestation • R. Franco Restoration, Inc. • Ash Creek Forest Management, LLC • Tom Fay Farm, Inc. • Henderson Land Services, LLC • Rue Forest Contracting, Inc. All of these firms agreed, through Clean Water Services Request for Proposal and contract, to offer the same established unit prices and hourly rates contained in their contract with Clean Water Services to other agencies. Staff recommends that the Local Contract Review Board award contract to these vendors under ORS 279A.215. OTHER ALTERNATIVES CONSIDERED 1. Do not award on -call service contracts to multiple firms and direct staff to solicit for revegetation services on a project -by- project system. 2. Do not award on -call service contracts utilizing permissive cooperative procurement as authorized under ORS 279A.215 and direct staff for prepare a Request for Proposal for the service. CITY COUNCIL GOALS N/A ATTACHMENT LIST N/A FISCAL NOTES The estimated total spend against these contracts is $345,000 over five years. The projects will be funded through the Water Quality /Water Quantity fund and a possible $20,000 annually from the Tree Replacement Fund. AGENDA ITEM No. 5 Date: Mar. 10, 2009 LOCAL CONTRACT REVIEW BOARD PUBLIC HEARING TESTIMONY SIGN -UP SHEETS Please sign on the following page(s) if you wish to testify before the Local Contract Review Board on: Contract Award to Multiple Vendors for Re- Vegetation Services on Various City Projects I: \ADM \CATHY \COUNCIL \CCSignup \PH Testimony LCRB.090310doc AGENDA ITEM No. 5 March 10, 2009 PLEASE PRINT Proponent — (Speaking In Favor) Opponent — (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Agenda Item # 6 Meeting Date March 10, 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue /Agenda Title A Resolution Granting an Exemption from Property Taxes Under Tigard Municipal Code Section 3.50 for Three Non -Profit Low Income Housing Projects Owned and Operated by Community Partners for Affordable Housing (CPAH) and One Housing Project that is Operated by Tualatin Valley Housing Partners (TVHP). 11:149 (4.R Prepared By: Toby LaFrance Dept Head Approval: I City Mgr Approval: ISSUE BEFORE THE COUNCIL Shall three low- income housing projects owned and operated by the Community Partners for Affordable Housing (CPAH) and one housing project managed and operated by the Tualatin Valley Housing Partners (TVHP) be exempted from City of Tigard property taxation for 2009? STAFF RECOMMENDATION Staff recommends approval of this resolution. KEY FACTS AND INFORMATION SUMMARY Tigard Municipal Code 3.50 allows certain organizations providing low income housing to be exempted from Tigard property taxation upon application by March 1 of each year and a demonstration of compliance with certain criteria listed in the Code. Community Partners for Affordable Housing owns and operates Greenburg Oaks, located at 11875 SW 91 Avenue in Tigard. Community Partners for Affordable Housing also owns a single family house located at 9330 SW Tangela Court in Tigard and a low- income housing project on SW Hall Boulevard, known as the Village at Washington Square. These projects are operated as low- income housing and meet all criteria listed in the Tigard Municipal Code. Cotmunity Partners for Affordable Housing submitted three applications for exemption from 2009 property taxes on February 13, 2009, which is within the March 1 deadline. All three properties were exempted from property taxation in 2008. Tualatin Valley Housing Partners has applied for the low- income housing tax exemption for the 119 -unit Hawthorne Villa, located at 7705 SW Pfaffle Street. The application for exemption was submitted on February 27, 2009, which is also within the March 1 deadline. This will be the third year that Tualatin Valley Housing Partners has applied for this exemption and their property was exempted in 2008. The applications were reviewed by staff in the City's Community Development Department and staff determined that the requested tax exemptions are consistent with the applicable Tigard Municipal Code and also the adopted City Housing Policy. • The attached resolution gives consent from the City of Tigard for this tax abatement. Under State law, Community Partners for Affordable Housing and Tualatin Valley Housing Partners must receive similar approval from jurisdictions accounting for 51% (or more) of the total property taxes to be levied on these properties. Both organizations will also make application to the other taxing units. OTHER ALTERNATIVES CONSIDERED Do not approve this tax exemption. CITY COUNCIL GOALS N/A ATTACHMENT LIST Resolution Three applications from Community Partners for Affordable Housing. One application from Tualatin Valley Housing Partners. Memos from Duane Roberts regarding CPAH's and TVHP's applications meeting Tigard Municipal Code criteria. FISCAL NOTES The estimated assessed value of the four properties and the estimated impact of an exemption from City of Tigard property taxes are shown below: Property Estimated City of Tigard City of Tigard Total Tax Rate Total Property Assessed Value * Tax Rate Property Tax Tax Impact Including Bond Impact Levy) (Estimated) Village at $2,663,060 $2.7266/$1,000 $7,261 $15.7510/$1,000 $41,946 Washington Square Single Family $181,468 $2.7266/$1,000 $495 $15.7510/$1,000 $2,858 Home — 9330 SW Tangela Ct. Greenburg Oaks $3,097,385 $2.7266/$1,000 $8,445 $15.7510/$1,000 $48,787 Hawthorne Villa $2,494,969 $2.7266/$1,000 $6,803 $15.7510/$1,000 $39,298 Total Impact $23,004 $132,889 *Because these properties have been exempted from property taxation in the past, Washington County does not show a current assessed value. This figure is an estimated value. • MEMORANDUM T I GARD TO: Toby LaFrance, Finance Director FROM: Duane Roberts, Project Planner RE: CPAH Applications for Tax Exemption DATE: 3/2/09 The Tigard -based Community Partners for Affordable Housing (CPAH) has submitted separate applications for low- income housing tax exemptions for each of the three properties it owns and manages inside the City. The three include the 26 -unit Village at Washington Square, the 84 -unit Greenburg Oaks, and a four - bedroom single family house located two blocks from the Greenburg Oaks units at 9330 SW Tangela. TMC 3.50.020, "Nonprofit corporation low income housing; exempt criteria ", provides standards for considering exemption requests. Whether and how the CPAH applications meet each of these standards is detailed below. 1. The property is owned or being purchased by a corporation that is exempt from income taxes under section 501(c) (3) or (4) of the Internal revenue Code .. . A copy of an Internal Revenue Service letter, dated March 11, 1999, verifies that CPAH qualifies as a 501(c) organization. 2. Upon liquidation, the assets of the corporation are required to be applied first in payment of all outstanding obligations, and the balance remaining, in cash and in kind, to be distributed to corporations exempt from taxation and operated exclusively for religious, charitable, scientific, literary or educational purposes or to the State of Oregon. The list of submittal requirements under TMC 3.50.040 does not include any reference to information on asset liquidation, and the CPAH applications do not contain any such information. The director, Sheila Greenlaw -Fink, verbally has confirmed to staff that the organization's incorporation papers do, indeed, include a provision of this kind. 3. The property is occupied by low income persons. The TMC defines low income as household income at or below 60% of area median. According to the CPAH submittals, in the case of all three of its projects, tenant income is verified upon application and is re- certified on an annual basis. Household income at or below 60% of median is the cut -off for continued eligibility. Within each of its applications, CPAN certifies that all residents served by the three properties in question earn at or below the 60% level. 4. The property or portion of the property receiving the exemption, is actually and exclusively used for the purposes described in section 501 (c) (3) or (4) of the Internal Revenue Code .. . The applications certify and a staff visit to the two apartment complexes confirms that all the property is exclusively used for the intended purposes. 5. The exemption has been approved as provided in section 3.50.050 This criterion relates to the required City process for handling exemption requests. Conclusion: CPAH -owned properties have qualified for tax abatement every year since 1996. According to the applications submitted for FY 09/10 abatement, no changes in circumstances have occurred that would disqualify the non - profit housing provider from continuing to receive the exemption. The "Affordable Housing Program ", adopted 9/03 as "a complete and official statement of the City's overall affordable housing program ", includes tax abatement as one of the City's strategies for facilitating affordable housing in the community. The abatement's purpose is to allow the operators of low- income housing to decrease annual operating expenses, thereby allowing them to serve lower - income households. According to the CPAH applications, if granted, 100% of the property tax exemptions would continue to be passed on as a direct subsidy for its residents. Therefore, granting the exceptions to CPAH would be consistent with the applicable TMC standards and also with adopted City housing policies. COMMUNITY PARTNERS eimr4 • A i k lg ill U oky . FOR AFFORDABLE HOUSING, INC. Mann 4110 PO Box 23206 • Tigard OR 97281 -3206 • www.cpahinc.org • info @cpahinc.org 3 — g@3-4 6 3S' tie. City of Tigard Appication forTaxAbatement February 13, 2009 Village at Washington Square 11157 -11163 SW Hall Boulevard, Tigard A. Property Description B. Project's Charitable Purpose C. Certification of Resident Income Levels D. How Tax Exemption Will Benefit Residents E. Tax Exempt Status F. Verification of Information G. IRS Letter A. Property Description Village at Washington Square is located at 11157 -11163 SW Hall Boulevard, between SW Spruce and SW Pfaffle in Tigard. The site is located within the Washington Square Regional Center and is proximate to many employment opportunities as well as public transportation and other services. The Village at Washington Square includes three residential buildings with a total of 26 dwelling units, and a community building, all arranged around a central courtyard/play yard. The project includes one studio, seven one - bedroom, five two - bedroom, seven three - bedroom and six four - bedroom units. Eleven of the units are traditional apartment flats, while the other 15 are two -story townhomes with bedrooms above the main floor living space. The project includes a community green space with benches, a path and a butterfly garden. The total site sits on .84 acres. Legal Description: Partition Plat 1998 -038, Lot 1 and Partition Plat 1998 -038, Lot 2 in the City of Tigard, County of Washington, State of Oregon Tax Lot: 1 S 135DA (04600 & 04700) B. Project's Charitable Purpose The mission of Community Partners for Affordable Housing, Inc. (CPAH) is to promote a healthy community through the development of: permanent affordable housing, sustainable economic growth, and community -based partnerships. When it opened in 2002, The Village at Washington Square was the first addition of affordable units to the Tigard housing stock in a decade. The 26 units are priced to be affordable to very low, low, and moderate - income residents. The project is subject to an extended use agreement to keep the rents affordable for 60 years, effectively the full life of the project. This covenant is recorded with the title of the property and requires that rents will be affordable to households at 30 %, 45% and 60% of area median income and significantly below market rents. Half of the units are three and four bedroom apartments serving larger families who are often unable to find affordable rental opportunities in Tigard. CPAH maintains active partnerships with the Tigard Police Department, Tualatin Valley Fire & Rescue, Tigard Libraries, and the Tigard School District to enhance the safety and quality of life for residents and to ensure that our programs are well- coordinated with other community resources. CPAH works closely with Community Action and other agencies to provide information and referral as well as emergency services such as food boxes as well as rent and utility assistance. Coordination agreements with social service programs such as HopeSpring (a partnership of Lutheran Family Services, Community Action Organization, Good Neighbor Center, Luke -Dorf, and Lifeworks NW enhance ongoing case management and link stable - housing with successful program outcomes. The Community Center at The Village at Washington Square is the focal point of the support, skill building, and community building activities offered by CPAH through its resident services programs. CPAH's on -site computer learning center is used by youth for homework, research, e- mail, and educational games; and by adults for job search activities and Internet access. CPAH offers a variety of adult services as well. These include Neighborhood Watch, classes in support of parenting skills, budgeting and other financial literacy skills, and nutritional shopping and cooking. The center is also host to weekly HopeSpring self - sufficiency classes. APPLICATION FOR TAX ABATEMENT PAGE 2 OF 3 The Village at Washington Square is located within a census tract (309) which has a higher than average concentration of low- income rental households. The number of residents without a high school diploma is notably higher than for Tigard as a whole (15% vs. 9 %). This area has the second highest concentration of children under 9 of the eight census tracts in Tigard. While this area represents 9% of Tigard's population, it is home to nearly 16% of the city's minority households. C. Certification of Resident Income Levels Resident income levels are verified upon application for tenancy. Residents may remain in their units as long as they income qualify at entry. Rents are well below the market for the area. We certify that all apartments in this project are targeted to and remain affordable to households earning at or below 60% of the AMI. Compliance with income restriction requirements is audited annually by the State of Oregon Department of Housing and Community Services, Washington County Office of Community Development, and by our limited partner investor, Key Bank. D. How Tax Exemption Will Benefit Residents 100% of the property tax exemption is a direct subsidy for the residents. Every dollar reduction in operating costs is passed on as a reduction in the scheduled rents. Some costs, such as the cost of operating our youth programs, must be funded from outside sources. Without property tax abatement, we would have to shift some of our fundraising efforts from developing sources for these programs and use them instead to cover basic operations. It can be argued that using property tax revenues to subsidize well managed affordable housing units results in a net savings of public resources. Fewer and less- severe police calls, healthier students, and stably housed social service consumers, all provide a direct reduction in the demand for government funded services. E. Tax Exempt Status CPAH is the general partner of the Village at Washington Square Limited Partnership, a single asset nonprofit corporation. CPAH's IRS Determination Letter is attached. CPAH undergoes full audit of its books annually, as does the Village at Washington Square. The State of Oregon Housing and Community Services Department and the U.S. Department of Housing and Urban Development review the project and resident files annually. F. Verification of Information I hereby certify that the information in this application for tax abatement is accurate and complete to the best of my knowledge. Income Property Management Company performs day - to-day management of the property and is responsible for certifying income levels of each resident for compliance with program guidelines. Z• I3 • 0 Sheila Gree' aw -Fink, Executive Director Date APPLICATION FOR TAX ABATEMENT PAGE 3 OF 3 • INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY DISTRICT DIRECTOR • P. 0. BOX 2508 CINCINNATI, OH 45201 Date: Employer Identification Number: �A� ) 93- 1155559 DLN: COMMUNITY PARTNERS FOR AFFORDABLE Contact ntact P Pe HOUSING rson: PO BOX 23206 THOMAS E O'BRIEN ID# 31187 TIGARD, OR 97281 -3206 Contact Telephone Number: (877) 829 -5500 Our Letter Dated: • ' February 1995 Addendum Applies: No Dear Applicant: This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the . expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3) is still in effect. Based on the • information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section 509(a) (1) and 170(b)(1)(A)(vi)'. Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a)(1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to' act, or the substantial or material change on the.part of the organization that resulted in your . loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as 4k- section 509(a)(11 organization. • If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If ou have any y questions, please contact the person whose name and telephone number are shown above. . • Sincerely yours, 4,4 District Director • Letter 1050 (DO /CG) • COMMUNITY PARTNERS t FOR AFFORDABLE HOUSING, INC. n J • •_ !l PO Box 23206 • Tigard OR 97281 -3206 •• www.cpahinc.org • info @cpahinc.org City of Tigard Application for Tax Abatement February 13, 2009 Tangela Single Family Rental Home 9330 SW Tangela A. Property Description B. Project's Charitable Purpose C. Certification of Resident Income Levels D. How Tax Exemption Will Benefit Residents E. Tax Exempt Status F. Verification of Information G. IRS Letter A. Property Description Community Partners for Affordable Housing, Inc. acquired the single family "Tangela House" at 9330 SW Tangela in Tigard, on December 31, 1999, with assistance from the Washington County CDBG program and a loan from Washington Mutual Savings Bank. It is located just two blocks from CPAH's multifamily project, Greenburg Oaks Apartments. The two story 1,916 square foot house sits on a 5,450 square foot lot and is zoned R -7 residential. CPAH converted an upstairs bonus room into a 5th bedroom and completed other necessary repairs after initial acquisition. In late 2006, the long term resident of the house gave notice that her family was growing and moving out and her Section 8 certificate was being reduced. She gave notice and moved into a smaller house consistent with her reduced Section 8 subsidy. We consider this a very successful outcome of a long term occupancy providing a stable neighborhood environment to raise a family that had previously experienced transient and sub - standard housing. CPAH completed more than $5,000 in repairs and replacements and the home was re- rented in February 2007 to the existing large low income family who continue to live in the home demonstrating the continuance of stable housing for low income families. Legal Description: Barbee Court, Lot 1, Tigard, County of Washington, State of Oregon. Tax Lot: 1 S 135DC- 05300. B. Project's Charitable Purpose The mission of Community Partners for Affordable Housing, Inc. (CPAH) is to promote a healthy community through the development of permanent affordable housing, sustainable economic growth, and community -based partnerships. CPAH acquired the single family home in order to assist the County and the Good Neighbor Center Shelter in meeting a "replacement unit" requirement triggered by the Uniform Relocation Act when the shelter acquired its current site and demolished a single family home housing a low - income family. CPAH completed needed repairs and upgraded the home to a five - bedroom dwelling, in order to provide a rare opportunity in our community — an affordable single - family rental house for a very large family. The home is proximate to CPAH's Greenburg Oaks property, where management and resident services are available to the household. These services include a computer center, community room, neighborhood watch, Individual Development Account grants, and other programs. The resident services coordinator and property management staff visit the home on a regular basis to ensure that the property is well managed and to maintain an ongoing relationship with the residents. The home is located within a census tract (309) which has a higher than average concentration of low- income rental households. The number of residents without a high school diploma is notably higher than for Tigard as a whole (15% vs. 9 %). This area boasted the second highest APPLICATION FOR TAX ABATEMENT PAGE 2 OF 3 concentration of children under 9 of the eight census tracts in Tigard. While this area represents 9% of Tigard's population base, it is home to nearly 16% of the city's minority households. C. Certification of Resident Income Levels Resident income level is verified upon application, and must be less than 60% of the area's median income. Income is recertified annually. We certify that all residents served by this property earned at or below 60% of the AMI. D. How Tax Exemption Will Benefit Residents 100% of the property tax exemption is passed on as a direct subsidy for the residents. Every dollar reduction in operating costs results in a reduction in the scheduled rents. Some costs, such as the cost of operating our youth programs, must be funded from outside sources. Without property tax abatement, we would have to shift some of our fundraising efforts from developing sources for these programs and use them instead to cover basic operations. It can be argued that using property tax revenues to subsidize well managed affordable housing results in a net savings of public resources. Fewer and less- severe police calls, healthier students, and stably housed social service consumers, all provide a direct reduction in the demand for government funded services. E. Tax Exempt Status CPAH is direct owner of the Tangela property and is a nonprofit 501(c)(3) organization. Our operations are audited annually to, among other things, confirm that we are in compliance with our charitable status and with requirements of the County grant and Washington Mutual loan documents. F. Verification of Information I hereby certify that the information in this application for tax abatement is accurate and complete to the best of my knowledge. Income Property Management Company performs day - to-day management of the property and is responsible for certifying income levels of each resident for compliance with program guidelines. 2 • 1 - c 9 Sheila Greenlaw -Fink, Executive Director Date APPLICATION FOR TAX ABATEMENT PAGE 3 OF 3 • 4 • • INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY D • ISTRICT DIRECTOR P. O. BOX 2508 CINCINNATI, OH 45201 Date: • Employer Identification Number: il AR ' , Nu 93 - 1155559 DLN: • COMMUNITY PARTNERS FOR AFFORDABLE o HOUSING Connttacact t Pers Persoon: n: P0 BOX 23206 THOMAS E O'BRIEN ID# 31187 • • TIGARD, OR 97281 -3206 Contact Telephone Number: (877) 829-5500 Our Letter Dated: • - ' February 1995 Addendum Applies: • • No • • Dear Applicant: ._ ' This modifies our letter of the above date in which we stated that you • would be treated as an organization that is not a private foundation until the . , expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3) is still in effect. Based on the information you submitted, we have determined that you are not a private • foundation within the meaning of•section 509(a) of the Code because you are an . organization of the type described in section 509(a)(1) and 170(b)(1)(A)(vi)'. Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a)(1) status, a grantor or contributor may not rely on . this determination if he or she was in part responsible for, or was aware of, the act or failure to'.act, or the substantial or material change'on the.part of the organization resulted in your. loss of such status, or if he or she • acquired knowledge that the Internal Revenue Service had given notice that you ,would no longer be classified as a,-section 509(a)(1) organization. If we have indicated in..the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. . Because this letter could help resolve any questions about.your private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whose name and 1 telephone number are shown above. . Sincerely yours., • e.."■j:14,,ati At/4n/ 1 I . 1 District Director ' • Letter 1050 (DO /CG) • COMMUNITY PARTNERS .. sir IN , : it FOR AFFORDABLE HOUSING, INC. PO Box 23206 • Tigard OR 97281 -3206 • www.cpahinc.org • info @cpahinc.org 021 / J City of Tigard Application for Tax Abatement February 13, 2009 Greenburg Oaks (formerly Villa La Paz) Apartrnents 11875 SW 91st Avenue, Tigard A. Property Description B. Project's Charitable Purpose C. Certification of Resident Income Levels • D. How Tax Exemption Will Benefit Residents E. Tax Exempt Status F. Verification of Information G. IRS Letter A. Property Description Greenburg Oaks Apartments (Tax account # R-276472), 11895 SW 91 Avenue, is just off Greenburg Road and Pacific Highway. The site sits on 3.01 acres and consists of 84 units in four buildings: 12 one - bedroom/one -bath 564 square foot units, 60 two - bedroom/one -bath 839 square foot units, and 12 three - bedroom/one -bath 1,007 square foot units. In 1998, CPAH added a Community Center to the complex. The Community Center houses a computer center, library, multipurpose room and property management office. In 2005/2006, CPAH completed a $3.5 million dollar rehabilitation of the apartment interiors, building exteriors and project site. Highlights of the rehab include: replacing all building siding and windows, re- configure and repave the parking lot, replace all property landscaping, upgrade the recreation facilities, renovate and upgrade project site lighting and signage. Interior work included replacing all waterlines and drains, replacing all cabinets, countertops, light fixtures and most appliances (refrigerators, dishwashers, hot water heaters) with Energy Star rated devices, replacing all window coverings and many carpets, re- texture and repaint all apartments. The project featured energy saving appliances, compact fluorescent light fixtures, better insulation, and low volume plumbing fixtures, all of which have reduced tenant energy costs. The rehab work was done without displacing any tenants and with very minimal rent increases. As a testament to the quality of the rehab work, vacancies generally average under 5 %, accounts payable are current and cash flow is positive most months. Financing for the project came from a number of public and private grants and low income housing tax credit investments. No new debt was taken on. Approximately $10,000 of the funding was provided by the City of Tigard Affordable Housing Fee Assistance program. Other funding came from the Meyer Memorial Trust, the Paul Allen Foundation, the Oregon Community Foundation, Washington County Office of Community Development through the CDBG and HOME investment programs, and the State of Oregon. Key Bank increased its investment by over $2 million dollars. Legal Description: The site is located in the southeast '/ of Section 35, Township 1 South, Range 1 West (Willamette Meridian). Tax Lot: The Washington County Map shows the site as tax lot 23 -74 -2000, Parcels I, II, and III. • B. Project's Charitable Purpose The mission of Community Partners for Affordable Housing, Inc. (CPAH) is to promote a healthy community through the development of: permanent affordable housing, sustainable economic growth, and community -based partnerships. CPAH's acquisition and renovation of the complex has ensured that the previously neglected property is professionally managed as safe, decent, and affordable housing for families with a shrinking number of housing options. Our property has significantly reduced the housing burdens of our families. The efficient delivery of our services has improved the health and prospects of all household members, and served to break the multi - generational cycles of poverty. CPAH's APPLICATION FOR TAX ABATEMENT PAGE 2 OF 4 commitment to 40 years of affordability for those at 50 and 60% of median income guarantees that these apartments will be affordable effectively for the life of the buildings. CPAH maintains active partnerships with the Tigard Police Department, Tualatin Valley Fire & Rescue, Tigard Libraries, and the Tigard School District to enhance the safety and quality of life for residents and to be sure that our programs are well- coordinated with other community resources. Partnerships with Community Action, Good Neighbor Center, Luke -Dorf, HopeSpring, Neighborhood House, Lifeworks NW and other organizations to provide information and referral as well as emergency services like food boxes and rent and utility assistance. Coordination agreements with these agencies enhances ongoing case management and has provided a fresh start to many families facing significant barriers to moving from homelessness to permanent housing. Several families each year are being reunited with their children as a result of receiving a housing opportunity at Greenburg Oaks. Three of the apartments are reserved for low income families with at least one member in active recovery from alcohol or drug addiction. The Community Center at Greenburg Oaks is the focal point for support, skill building, and community building activities offered by CPAH through its resident services program which includes after - school and summer youth programs. CPAH's on -site computer learning center is used by youth for homework, research, e-mail, and educational games; and by adults for job search activities and Internet access. The Tigard Library has twice obtained grant resources to purchase children's material for our on -site library. CPAH offers a variety of adult services as well. These include classes in support of parenting skills, budgeting and other financial literacy skills, and nutritional shopping and cooking. The Community Center is also host to a number of general community activities including rent readiness courses, HopeSpring parenting classes, financial literacy classes, parenting safety skills and budget and nutrition classes. The Community Center hosts weekly meetings for AA, NA, and Alanon groups. C. Certification of Resident Income Levels Resident income levels are verified upon application for tenancy and are recertified each year. CPAH has covenants with the state and with Washington County to use the property exclusively for low income rentals for a period of at least 40 years. These covenants require that all households have earnings at or below 60% of the area median income. Some units are restricted to households earning at or below 50 %. Compliance with these covenants is monitored by the State of Oregon Department of Housing and Community Services and by theWashington County Office of Community Development. We certify that all apartments in this property are targeted to • and remain affordable to households earning at or below 60% of the Area Median Income. D. How Tax Exemption Will Benefit Residents 100% of the property tax exemption is a direct subsidy for the residents. Every dollar reduction in operating costs is passed on as a reduction in the scheduled rents. Some costs, such as the cost of operating our youth programs, must be funded from outside sources. Without property tax abatement, we would have to shift some of our fundraising efforts from developing sources for these programs and use them instead to cover basic operations. APPLICATION FOR TAX ABATEMENT PAGE 3 OF 4 It can be argued that using property tax revenues to subsidize well managed affordable housing units results in a net savings of public resources. Fewer and less- severe police calls, healthier students, and stably housed social service consumers, all provide a direct reduction in the demand for government funded services. E. Tax Exempt Status CPAH is general partner of the Villa La Paz Limited Partnership, a single asset entity established for the purpose of acquiring the apartments and qualifying for low- income housing tax credits. CPAH's IRS Determination Letter is attached. CPAH undergoes a full independent audit of its books annually, as does Villa La Paz, LP. Both the State of Oregon Housing and Community Services Department and the U.S. Department of Housing and Urban Development review the project and resident files annually. F. Verification of Information I hereby certify that the information in this application for tax abatement is accurate and complete to the best of my knowledge. Income Property Management Company performs day-to-day management of the property and is responsible for certifying income levels of each resident for compliance with program guidelines. glitk_Fit) Sheila Greenlaw -Fink, Executive Director Date • APPLICATION FOR TAX ABATEMENT PAGE 4 OF 4 • • INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY DISTRICT DIRECTOR P. 0. BOX 2508 CINCINNATI, OH 45201 Date: Employer Identification Number: VAR 1 go 93- 1155559 DLN: COMMUNITY PARTNERS FOR AFFORDABLE Contact ntact Person: HOUSING PO BOX 23206 THOMAS E O'BRIEN ID# 31187 90 BOX, 23206 97281 -3206 Contact Telephone Number: (877) 829 -5500 Our Letter Dated: ' February 1995 Addendum Applies: No Dear Applicant: This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3) is still in effect. Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section 509(a)(1) and 170(b)(1)(A)(vi)'. Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a)(1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change' on the.part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the internal Revenue Service had given notice that you would no longer be classified as a.•section 509(a)(1). organization. - If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown above. Sincerely yours, 4 . A District Director • Letter 1050 (DO /CG) 1111 q • = MEMORANDUM T I GARD TO: Toby LaFrance, Finance Director FROM: Duane Roberts, Project Planner RE: TVHP Application for Property Tax Exemption DATE: 3/2/09 SUBJECT: Applications for Tax Abatement The Beaverton -based Tualatin Valley Housing Partners (TVHP) has submitted an application for a City low- income housing tax exemption for the 119 -unit Hawthorne Villa, located at 7705 SW Pfaffle Street in the incorporated Metzger area. TMC 3.50.020, "Nonprofit corporation low income housing; exempt criteria ", lays out five standards for considering exemption requests. Whether and how the TVHP application meets each of these standards is detailed below. 1. The property is owned or being purchased by a corporation that is exempt from income taxes under section 501(c) (3) or (4) of the Internal revenue Code .. . A copy of an Internal Revenue Service letter, dated October 7, 1998, verifies that TVHP qualifies as a 501(c) organization. According to a copy of previously submitted letter, dated June 23, 2005, TVHP is the "Managing General Partner" for the property in question. 2. Upon liquidation, the assets of the corporation are required to be applied first in payment of all outstanding obligations, and the balance remaining, in cash and in kind, to be distributed to corporations exempt from taxation and operated exclusively for religious, charitable, scientific, literary or educational purposes or to the State of Oregon. The list of submittal requirements under TMC 3.50.040 does not include any reference to information on asset liquidation, and the TVHP application does not contain any such information. Tom Benjamin, TVHP Executive Director at the time of the present application submittal, verbally has advised staff that the non - profit's incorporation papers assign the organizations assets, upon liquidation, to a 501(c) 3 non - profit, engaged in activities similar to those of TVHP. 3. The property is occupied by low income persons. The TMC defines low income as household income at or below 60% of area median. According to the TVHP Executive Director, tenant income is verified upon application and is re- certified on an annual basis. Household income at or below 60% of median is the cut- off for new and continued rental unit occupancy. Many of the Hawthorne Villa tenants are "case managed ", or current clients of public and non - profit social service providers. 4. The property or portion of the property receiving the exemption is actually and exclusively used for the purposes described in section 501 (c) (3) or (4) of the Internal Revenue Code .. . The application certifies that the Hawthorne Villa complex is exclusively used for the intended purpose of providing affordable housing to income restricted households. 5. The exemption has been approved as provided in section 3.50.050 This criterion relates to the required City process for handling exemption requests. Conclusion: TVHP was established some years ago by the County Community Action Agency. Hawthorne Villa was the agency's first project. This is the fifth year TVHP has applied to the City for tax abatement. The request appears to meet all of the qualifying criteria established in TMC 3.50.020. The "Affordable Housing Program ", adopted in 9/03 as "a complete and official statement of the City's overall affordable housing program ", includes tax abatement as one of the City's strategies for facilitating affordable housing in the community. Its purpose is to allow the non - profit operators of low - income housing to reduce annual operating expenses, thereby allowing these operators to serve lower - income households. Granting the requested tax exemption to TVHP would be consistent with the applicable TMC standards and also with the adopted City housing policy. II I Tualatin Valley Housing Partners , TUALATIN VALLEY HOUSING a. 60 Sni'"at 4.01 'ti � Dvvo e v OrtriGw oa1.1Y0 i on. PARTNERS iN 5'a2 v i oil Wm 4 n or, 00wnt7, .� ua- .zow..rx.'xi` ..fir =��M - nr +-- xartdarw� - ,wv..um ...t .3:s. x .^�^ .; :l crCm++1;.�^n._� -.' tr'ei .,^"� _ t� . .. �. ,HX'�' ::s -vi 5. CO .. ,_...- ......:,..,.,,, -{.mom '�. ....,,.. .. ,...........,... ......._..F_�.,,- ..:..,� :.:.... .....:....,., ,.._._.,, ..�. .......... ...._........,.w..- N......,..., J. ,. ___,....,.... .. ...____•__'_.`_ i:. February 27, 2009 F' 1 . i Mr. Toby LaFrance [ - City of Tigard - Finance Department 13125 SW Hall Boulevard a Tigard, OR 97223 W *. Re: Hawthorne Villa Apartments g Annual Application for Property Tax Exemption ` Dear Mr. LaFrance: vil g. Enclosed is the annual application for property tax exemption for Hawthorne Villa Apartments, pursuant to Chapter 3.50 of the Tigard Municipal Code. This property was first approved for exemption by Tigard City Council Resolution No. 05 -26 in April 2005, as well as the Tigard - Tualatin School District in June 2005. it l: TVHP is the Managing General Partner of this 118 -unit affordable housing tax credit project, which was purchased and received a cosmetic renovation in 1996. This property provides below- market rent to low- income residents of Tigard. Based on the Occupancy /Income Summary attached, 53% of the units are occupied by tenants whose incomes are under 30% of the median income for the area, while another 18% have incomes between 30 -50% of median income. The property tax exemption is a valuable financial resource that helps cover operating expenses and minimize rent increases. l�' �- A Resident Services Coordinator is assigned to the site to interact with residents and coordinate with social service agencies to provide appropriate on -site services. We continue to t £�: � seek funding opportunities that will enable us to enhance the level of these services. We also rr hope to be able to secure financing necessary to move forward with a comprehensive property iii } t € renovation within the next couple of years. '41 l We appreciate the City of Tigard's continued support of Hawthorne Villa Apartments. Please feel free to contact me if you have any questions. 1 'i Sincerely, l 4, 3 Afr-1"14eL' dt�,y / 19 Rhonda L. Brown G i Development Coordinator ' f( , , r.brown(&tvhohousinq.orq l R... G 1 6/60 510 M..,:.. ago...+-a, 13,— ,,tow, 0T 97008 zw PO 2$ oc 1505, Poa.voti -'o.., 0 97075 11 r Pf: 503.65i/_5437 7 503_350 -0707 F Mr. Toby LaFrance Page 2 City of Tigard — Finance Department Application for Annual Property Tax Exemption Table 1 Hawthorne Villa Apartments Summary of Occupancy/Tenant Income As of: 2/25/2009 Units in Bldg Bldg 0 - 30% 30 -40% 40 -50% 50 -60% >60% Vacant A -OR96- 40201 15 10 0 2 1 2 0 B -OR96- 40202 16 7 3 2 1 2 1 C -OR96- 40203 16 9 1 0 0 5 1 D1-0R96- 40204 3 0 0 0 0 2 1 D2-0R96- 40205 4 4 0 0 0 0 0 D3-0R96- 40206 14 5 3 3 1 2 0 E -O R96- 40207 30 21 1 1 1 2 4 F -OR96- 40208 20 9 4 2 3 1 1 118 65 12 10 7 16 8 °A° of Total 55% 10% 8% 6% 14% 7 °AO Application for property tax exemption under Chapter 3.50 of the Tigard Municipal Code. 1. Description of the property: a. Legal owner: Hawthorne Villa Limited Partnership b. Tax account number: R282429 c. Address: 7705 SW Pfaffle, Tigard 97223 d. Date partnership formed: 1996 e. Original funding source: Tax exempt bonds and 4% tax credits f. Managing General Partner: Tualatin Valley Housing Partners 6160 SW Main Beaverton, OR 97008 General Partner: Hawthorne Associates Limited Partnership c/o PNC MultiFamily Capital 121 SW Morrison, Suite 1300 Portland, OR 97204 -3635 g. Type of use: 119 multi - family rental apartments consisting of 30 studios, 83 one- bedroom, 5 two - bedroom, and 1 house (used as community center for resident services programs) 2. Charitable purpose: 100% of the units are rent - restricted by the investor, lender, and State of Oregon (with a restrictive covenant recorded on the deed) to residents earning less than 60% of the Portland area median income (AMI). However, a majority of the tenants at Hawthorne Villa frequently fall well below this income restriction. The maximum rental rates that may be charged are limited to 30% of the income of a family earning 60% of AMT. Rental rate maximums are set annually by HUD. TVHP's mission is: Tualatin Valley Housing Partners promotes self - sufficiency through affordable housing for low and moderate income people throughout the Tualatin Valley. We accomplish our mission by meeting our objectives: • Acquiring, renovating & preserving existing affordable housing • Building partnerships with for- profit, non -profit & public sector entities in developing new affordable housing • Creating computer centers that provide residents with increased access to information & job skills • Design housing sited to increase access to job opportunities & services via public transportation • Expand on -site resident- centered services that increase access to community resources 3. TVHP hereby certifies that all of the residents at Hawthorne Villa meet the requirement of IRS Section 42 income restrictions for projects limited to those earning 60% or less of Area Median Income. 4. Resident benefits of the property tax exemption: Ongoing tax exemptions will contribute to more efficient property operations and continued affordable housing by: a) reducing or eliminating annual rent increases that are often necessary to avoid/offset increasing property operating costs and deficits. b) stabilization of the tenant population by enabling continued residency for those who could not afford significant rent increases c) being able to deliver resident services programs 5. A copy of the IRS 501 (c) (3) exemption is attached. I hereby certify that the above information is correct. Hawthorne Villa Limited Partnership By: Tualatin Valley Housing Partners, its Managing GeneralkPartner / Tom Benjamin, E cutive Director W, 6.f\ ( 2 . • , COMMUNITY - -- M NEWSPAPERS 0805 SE Like Road, Portland, OR 97222 • PO Box 22109, Portland OR 97200-2100 Phone: 503- 884 -0300 Fax: 503.820.3433 E -mail: Iegals @commnewspapers.com PUBLIC HEARING ITEM: TIGARD AFFIDAVIT OF PUBLICATION State of Oregon, County of Washington, SS The following will be considered by the Tigard City Council on I, Charlotte Allso being the first duly sworn, Tuesday March 10, 2009 at 7:30 PM at the Tigard Civic Center p, 9 Y - Town Hall, 13125 SW Hall Blvd., Tigard, Oregon. depose and say that I am the Accounting Public oral or written testimony is invited. The public hearing Manager of The Times (serving Tigard, on this matter will be held under Title 18 and rules of procedure Tualatin & Sherwood), a newspaper of adopted by the Council and available at City Hall or the rules of procedure set forth in Section 18.390.060E. general circulation, published at Beaverton, Further information may be obtained from the City of Tigard in the aforesaid county and state, as defined Planning Division (Staff contact: Phil Nachbar) at 13125 SW by ORS 193.010 and 193.020, that Hall Blvd., Tigard, Oregon 97223, by calling 503- 639 -4171, or by email to phil @ tgard- or.gov. City of Tigard DEVELOPMENT CODE AMENDMENT Notice of Public Hearing (DCA) 2008 - 00005 TT11258 - SENSITIVE LANDS PERMIT REQUIREMENTS - REQUEST: To remove section 18.775.070.B.5 of the Sensi- A copy of which is hereto annexed, was tive Lands Permit requirements which reads "5. The plans for published in the entire issue of said the pedestrian /bicycle pathway indicate that no pathway will be newspaper for below the elevation of an average annual flood, ". Removal of 1 this section would allow pathways to be installed in areas which would benefit the publics access to and educational apprecia- week in the following issue tion of ecological areas. Removal of this requirement does not February 19, 2009 affect the protection of sensitive habitats or floodplain require- ments. LOCATION: Citywide. COMPREHENSIVE PLAN DESIGNATION: All City Comprehensive Plan Designations. CAOU( /,L� ZONE: All City Zoning Districts. APPLICABLE REVIEW OU P CRITERIA: The Statewide Planning Goals and Guidelines All adopted under Oregon Revised Statutes Chapter 197; [Goal 1, Charlotte sop ( (Accounting Man i er 9 ) Public Involvement; Goal 2, Land Use Planning; Goal 5 Natural Resources, Scenic and Historic Areas, and Open Spaces; Goal 7, Areas Subject to Natural Hazards; and Goal 8 Recreation - Subscribed and sworn to before me this al Needs]; any federal [FEMA1 or state statutes or regulations February 19, 2009. found applicable; any applicable METRO regulations; [Metro Y Code Sections 3.07.300, Urban Growth Management Functional 'Plan; and Title 3, Water Quality and Flood Management]; any applicable Comprehensive Plan Policies; [Goal 1, Public In- /`r�t JG��L( volvement; Goal 2, Land Use Planning; Goal 7, Hazards; Goal 8, Parks, Recreation, Trails, and Open Space]; and any appppli- NOTARY PUBLIC FOR 0 ON cable provisions of the City's implementing ordinances [MC My commission expires 18.130, 18.380, 18.390 and 18.775]. Publish 02 /19/2009. TT11258 Acct #10093001 Attn: Patty Lunsford City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 Size: 2 x6.5 Amount Due $108.55* *Please remit to address above.