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City Council Packet - 11/18/2008 t COUNCIL IG ARD P-1 WORKSHOP, MEE TING November 1, 8, 2008 COUNCIL MEETING WILL DE TELEVISED 1,\Ofs\Donna's\ccpkt2 r 71 City of Tigard 0 Tigard Workshop Meeting - Agenda TIGARD CITY COUNCIL MEETING DATE /TIME: November 18, 2008 - 6:30 p.m. -Workshop Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (IDD - Telecommunications Devices for the Deaf). Upon request, the Citywill also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 ('IDD - Telecommunications Devices for the Deaf). CABLE VIEWERS: The City Council Workshop meeting is taped and will be broadcast at the following times on Channel 30: Thursday noon Sunday noon Friday 10:00 a.m. Monday 6:00 a.m. Tuesday 2:00 p.m SEE ATTACHED AGENDA _ TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 of 3 City of Tigard °r Tigard Workshop Meeting - Agenda A_ 4KZ TIGARD CITY COUNCIL MEETING DATE /TIME: November 18, 2008 - 6:30 p.m. -Workshop. Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 0 EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4, but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 6:30 p.m 1. WORKSHOP MEETING 1.1 Call to Order - City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 6:35 p.m 2. ANNUAL JOINT MEETING WITH THE TREE BOARD • Staff Report: Community Development Department 7:05 p.m. 3. DOWNTOWN URBAN DESIGN VISION REFINEMENT. PRESENTATION OF FINAL DOCUMENT • Staff Report: Community Development Department 7:35 p.m. 4. DISCUSS HIGHWAY 99W URBANIZATION AND TRANSIT POLICY ISSUES • Staff Report: Community Development Department 8:05 p.m 5. DISCUSS PROPOSED COMMERCIAL AREA SEWER REIMBURSEMENT DISTRICT - SW BAYLOR STREET AND 72ND AVENUE • Staff Report: Community Development Department _TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of 3 8:20 p.m 6. RECEIVE UPDATE ON STATUS OF HALL BLVD./HIGHWAY 99W AND GREENBURG ROAD/HIGHWAY 99W/MAIN STREET PROJECTS • Staff Report: Community Development Department 8:50 p.m 7. DISCUSS AMENDING FUEL TAX ORDINANCE EXTENDING THE COLLECTION PERIOD • Staff Report: Community Development Department 9:10 p.m 8. RECEIVE REPORT ON WASHINGTON COUNTY URBANIZATION FORUM AND POTENTIAL ISSUES FOR TIGARD • Staff Report: Community Development Department 9:40 p.m 9. RECEIVE UPDATE ON URBAN AND RURAL RESERVES COMMITTEE • Staff Report: Community Development Department 9:55 p.m 10. STUDY SESSION - Held in Red Rock Creek Conference Room ➢ Discuss Procedure for the Annual Review of the CityAttomey- Administration Department 10:15 p.m 11. ADJOURNMENT I:\ADM\Cathy\CCA\2008\081118 worlahop.doc TIGARD CITY COUNCIL AGENDA- NOVEMBER 18, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 3 of 3 City of Tigard Tigard Workshop Meetin - Agenda TIGARD CITY COUNCIL .MEETING DATE /TIME: November 18, 2008 - 6:30 p.m. - Workshop Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 ft PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the Citywill also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). CABLE VIEWERS: The City Council Workshop meeting is taped and will be broadcast at the following times on Channel 30: Thursday noon Sunday noon Friday 10:00 a.m. Monday 6:00 a.m. Tuesday 2:00 p.m. SEE ATTACHED AGENDA TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page"-1--o3- City of Tigard 7l'; Tigard Workshop Meetin - Agenda k\ 1,R ED) TIGARD CITY COUNCIL MEETINGDATE/TIME: November 18, 2008 - 6:30 p.m. -Workshop Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 • EXECUTIVE SESSION. The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session maybe held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 6:30 p.m 1. WORKSHOP MEETING 1.1 Call to Order - City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. ANNUAL JOINT MEETING WITH THE TREE BOARD • Staff Report: Community Development Department 3. DOWN'T'OWN URBAN DESIGN VISION REFINEMENT: PRESENTATION OF FINAL DOCUMENT • Staff Report: Community Development Department 4. DISCUSS HIGHWAY 99W URBANIZATION AND TRANSIT POLICY ISSUES • Staff Report: Community Development Department 5. DISCUSS PROPOSED COMMERCIAL AREA SEWER REIMBURSEMENT DISTRICT - SW BAYLOR STREET AND 72ND AVENUE • Staff Report: Commmity Development Department 6. RECEIVE UPDATE ON STATUS OF HALL BLVD./HIGHWAY 99W AND GREENBURG ROAD/HIGHWAY 99W/MAIN STREET PROJECTS • Staff Report: Community Development Department TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of 3 7. DISCUSS AMENDING FUEL TAX ORDINANCE EXTENDING THE COLLECTION PERIOD • Staff Report: Community Development Department 8. RECEIVE REPORT ON WASHINGTON COUNTY URBANIZATION FORUM AND POTENTIAL ISSUES FOR TIGARD • Staff Report: Community Development Department 9. RECEIVE UPDATE ON URBAN AND RURAL RESERVES COMMITTEE • Staff Report: Community Development Department 10. STUDY SESSION - Held in Red Rock Creek Conference Room ➢ Discuss Procedure for the Annual Review of the City Attorney- Administration Department 11. ADJOURNMENT I:\ADM\Cathy\CCA\2008\081118 worlshopRdoc TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 City of Tigard 11 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 3 o f 3 Agenda Item No. Meeting of l 37 OQ City of Tigard Tigard Workshop Meeting Minutes TIGARD CITY COUNCIL MEETING DATE /TIME: November 18, 2008 - 6:30 p.m. -Workshop Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 • EXECCT IVE SESSION. Not held. 1. WORKSHOP MEETING 1.1 Mayor Dirksen called the meeting to order at 6:30 p.m. 1.2 Roll Call: Name Present Absent Mayor Dirksen ✓ Councilor President Sherwood ✓ Councilor Buehner ✓ Councilor Wilson ✓ Councilor Woodruff ✓ 1.3 Pledge of Allegiance 6:34:13 PM 1.4 Council Communications & Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda Items City Manager Prosser advised that a StudySession would follow the Workshop Meeting. 6:34:21 PM 2. ANNUAL JOINT MEETING WITH THE TREE BOARD Tree Board members present: Chair Gillis, Board members Callan, demo, Tycer, and Walsh. Chair Gillis presented an update on the activities of the Tree Board. A summary of the activities is on file in the City Recorder's office. In addition to the information contained in the staff report, Chair Gillis noted an education packet would be compiled for new City residents. Another Heritage Tree is under consideration and will be coming to the City Council. 6:39:15 PM Board member Walsh reported on work done with a developer (Len Dalton) of a planned development; home sites were rearranged to save a designated tree as a Heritage Tree. TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 MCity of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 of 1 S~ 6:40:57 PM Obstacles: • Chair Gillis commented that Metro and State density requirements do not encourage property owners to retain large trees. The Tree Board encourages homeowners to be good tree stewards, however the requirements make it difficult. • Keeping board and community members interested with the long-term projects the Tree Board works on. It usually takes 18 months to 2 years to finalize projects. Chair Gillis requested Council's input on the goals chosen by the Tree Board. 6:42:48 PM Councilor Buehner noted an issue with hazardous trees, advising there were five located near her home. Current insurance laws do not help a homeowner take down a hazardous tree. However, if there is language in the Code so when a tree is designated as a hazard by the local jurisdiction, there is a better chance that the homeowners would receive assistance from their insurer. This is an area where the City could be proactive. 6:43:55 PM Tree Board Member Callan reported he contacted someone from the City Parks Division regarding several hazardous trees on the Fanno Creek Trail (Derry Dell area). The response was there was limited funding for hazardous tree removal. Mr. Callan pointed out the liability issue this could be for the City. 6:45:05 PM Tree Board Member Walsh clarified, and Councilor Buehner concurred, that the point is to have a Code that contains a method to verify a hazardous tree; i.e., by the city arborist. Councilor Woodruff said he was impressed with the number of goals the Tree Board has set. He asked if the Board was receiving adequate resources from the City. Chair Gillis responded that resources on the last few projects have been adequate. She noted that as she has gained experience she is more aware of the time it takes for issues to come to a conclusion; staff communication on the steps projects need to follow has improved. She concurred with Councilor Buehner's observation that it would be beneficial to spend time with new Tree Board members to bring them "up to speed" regarding process. 6:47:35 PM Mayor Dirksen complimented the Tree Board for their work on the Comprehensive Plan update. He said he, too, was sometimes frustrated by how long things take to accomplish. He encouraged the Tree Board to move ahead with revisions to the Master Plan followed by Tree Code revisions. This project is needed as the first of the Code revisions identified during the Comprehensive Plan update process. Mayor Dirksen pledged staff resources as needed for these projects. 6:49:28 PM Councilor Woodruff commented he liked those projects that are more quickly accomplished such as the education packets for new residents and the Heritage Tree program. TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 www.tigard-or.gov Page 2 of 1 S 6:49:54 PM Mayor Dirksen advised the City Council sets annual goals. He noted a new Gty Council member would be coming on board and the Council will be looking for feedback from the Boards and Committees. 6:51:11 PM 3. DOWNTOWN URBAN DESIGN VISION REFINEMENT: PRESENTATION OF FINAL DOCUMENT Assistant Community Development Director Bunch introduced this agenda item. The City entered into an Intergovernmental Agreement with the University of Oregon to develop a design vision for the downtown. The purpose of the project was to develop an understanding of how the downtown might develop as depicted in a three-dimensional format. Development of the downtown will take place over time, so the project team endeavored to establish a reference point as to the possibilities of what the downtown could be. The University of Oregon Portland Urban Architecture Research Lab worked with City staff to develop tonight's presentation and the document, Tigani Dowroun Fuune Vision• a Visual nfinmor of the TDP. Assistant Community Development Director Bunch explained the work was not developed in a vacuum. It was researched in depth and calculated decisions were made to develop this project. He expressed appreciation to Professor James Pettinari, a practicing architect who, for many years, advised people in the Portland metropolitan area on urban forms issues. Assistant Community Development Director Bunch acknowledged Professor Hajo Neis, the program director at the University of Oregon, and Rena Simon, the student leader, who was the driving force for this project. Associate Planner Farrelly and Ms. Simon reviewed the PowerPoint slide presentation. A copy of this presentation is on file in the City Recorder's office. Presentation comments included: • The purpose of the project was to get a clear understanding of what the downtown could look like in 50 years. • The project gives a "3-D" visualization to express the TRIP: an urban village, with green amenities and multi-modal transportation. • An historical context from 1953 was shown with views of an aerial map of the region and of the downtown area. • The road system, since 1953, is nearly unchanged. It is the rural road system, which was set up based on fields rather than walking paths. • The document appendix shows a number of photographs of the downtown, both historical and present day. • The researchers did not take a strong stance within the document regarding the 99W viaduct. They simply recognized it as something that is both a physical barrier and a landmark • The TDIP was used to help researchers as they made choices that influenced their projections on what the downtown could become. • The downtown circulation plan was reviewed. • The significance of the commuter rail and the potential connection to Salem in the future. • The researchers recognized the large residential communities west of the downtown and how these areas might become connected to the downtown. TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 _ www.tigard-or.gov Page 3 of 1 S • Downtown Tigard is located between two major retail areas: Washington Square and Bridgeport Village. The major retail activity will likely remain with these two retail locations. • The document before the City Council is not final, finishing graphic design touches are needed. • The document before the City Council is the essence of what the final document will be. In addition, the appendix will provide more background information. • How the document is organized was reviewed. • An important recommendation is the downtown circulation plan. It is now difficult to get in/out and circulate through and within the downtown because of the large block sizes. The conceptual circulation plan was reviewed, which can eventually be adopted in the Transportation System Plan, which the City is currently updating. • Streets are more than just ways to move cars around; they are important for urban design functions. • Block size recommendations were reviewed, which would mean smaller blocks to open up the interiors for retail frontage and greatly increase property values. • Extension of the green of Fanno Creek Park throughout the downtown was recommended. The Park is a great amenity. Large parts of the downtown are surface parking lots and very grey. Within 50 years, it is possible the green feel of Fanno Creek Park could extend throughout the downtown with street trees, green streets, green roofs, and green parking plazas. • The document recognizes that the Fanno Creek Park property represents a major opportunity as well as a constraint in that it limits ways to get in and out of the downtown. • The document points out that there are only eight ways to get in and out of downtown (counting the commuter rail). • The commuter rail represents opportunity as well as a barrier because the rail line limits connectivity within the downtown. • Land use, regulations, and design standards are necessary. These are being worked on now. • Property ownership is divided; there are many small lots. Although the average lot size is one acre because of the larger industrial parcels. This is attractive to developers. • At this time, a developer might not be that impressed by the view of the downtown. There are buildings that are in disrepair and streets that have potholes. It will be important for the City to work with property owners and improve the public areas. • Parking is always a major consideration. There are many surface parking lots now in the downtown, but they are privately owned. The document shows a gradual shift toward constructing parking structures as the propertyvalues increase. • The second part of the document is devoted to the Future Urban Form It looks at the potential build-out over 50 years. • In the 5-10 year timeframe, there is expectation of an incremental change. There could be some new development at Hall and 99W because of its high visibility at the corner of two arterials. • In 5-10 years, there might be transit-oriented development to take advantage of the WES commuter rail station. A potential first project could be the redevelopment of the Tigard Transit Center. 7:07:27 I'M • In 5-10 years, if the Public Works Department consolidates its operations and move out of the downtown, this would open up a 3-1/2 acre site next to Fanno Creek Park. This would be an ideal location for smaller scale residential townhouses, or a two- to three- story condominium development. • In 5-10 years, we would hope to see the Plaza constructed along with the Fanno Creek Park improvements. • In 10-20 years, it is anticipated there will be an increase in the amount of housing along Fanno Creek and some larger-scale residential development on Hall Boulevard. TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 Qtyof Tigard 13125 SW Hall Blvd., Tigard, OR97223 503-639-4171T -www.tigard-or.gov Page 4 of I5 • In 10-20 years, the 99W corridor is anticipated to accommodate high-capacity transit. The downtown could take advantage of this and there could be increased density along that corridor. • In 10-20 years, there could be full redevelopment of Hall and 99W. • In 50 years, the 99W corridor will redevelop into a mixed-use, higher density residential corridor. • The TDIP calls for a performing arts and cultural center. The project team identified a potential site. • In 50 years, there could be full redevelopment of the Fanno Creek edge and more reliance on parking structures because of higher densities. • Within 50 years, the circulation plan would potentially be implemented. 7:09:53 PM • The third section of the document deals with detailed opportunity site studies. There is potential development at three sites: 1. The public works annex (next to Fanno Creek) 2. Main Street and the railroad intersection 3. Intersection of Hghway99W and Hall Boulevard • Document Uses: 1. Provide information to make decisions about the key building blocks for urban renewal such as downtown circulation, needed improvements to public facilities and services, land-use regulations and design standards, etc. 2. A tool to communicate Tigard's vision to property owners and businesses, investors, regional and state decision-makers, and the public. 3. Provides a clear picture of the goal to be attained as a reference point for decision-making. 7:13:23 PM Professor Nets thanked the City Council with entrusting them with this work He noted the importance of working on this project with staff members in the Community Development Department. The project was both academically interesting and an important product for the City of Tigard. He noted the work was accomplished by professors and graduate students. Professor Pettinan said, "We used to teach students only to do good tall buildings. But, more and more ...people are asking, `What is the future of the environment we are building?'." Projects of this nature give them the opportunity to deal with the complexities of what the future might be. He said it has been an incredible learning experience. Professor Pettinari noted that, throughout the metropolitan region, each place has its own little interesting story- as Tigard certainly did. Mayor Dirksen said this project is exciting - to see the vision that many people in Tigard have had for several years. It's great to see the idea placed on paper, where it is more concrete and will make it easier to express the ideals to others. Councilor Woodruff agreed with the Mayor and noted that with each project, it's a step forward in making "our dreams into some kind of reality." Councilor Buehner thanked Ms. Simon, particularly, for the "amazing" drawings presented, which will give people an idea of what things might look like in the future. The product will be helpful in an outreach to the development community to look past some of the deficiencies that exist now and to see what it could be. 7:18:09 PM ➢ City Manager Prosser advised he had two announcements to make: 1. Assistant Community Development Director Bunch will become, on January 12, 2009, the Community Development Director. 2. Introduction of new Finance and Information Technology Director Toby LaFrance. TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 Gry of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page S of 15 7:19:35 PM 4. DISCUSS HIGHWAY 99W URBANIZATION AND TRANSIT POLICY ISSUES Assistant Community Development Director Bunch presented the staff report: • Alleviating the congestion on Highway 99W has been on the City's goal list for a long time. During the last three years, we have made substantial progress: 1. A recent grant for signal synchronization. 2. Intersection projects underway: Work is being done on Hall/Greenburg, Hall/99W, McDonald/Gaarde. 3. Oregon Department of Transportation (ODOT) is engaged in doing a lot of work on sidewalk projects. In the next year, ODOT will likely begin an $800,000 project to connect sidewalks along Highway 99W. • Work has been done on 99W through the 99W Transportation Improvement and Management Plan. Not much can be done from a highway capacity level except to improve the intersections: make them safer, facilitate traffic through them, improve transportation connectivity and pursue management. One of the major findings is that if we widen I-1•ighway 99W, it will not do much good because there is so much latent demand. One of the most important things that can happen to address 99W and, thus, Tigard's transportation needs, is to focus on transit and develop a balanced solution for 99W. • Staff has been working with Metro, TriMet and ODOT on several studies beginning with the Regional Transportation Plan (RTP) and the I-sigh-Capacity Transit Plan that will be part of the RIP to be adopted by Metro at a later date. Recently the Highway 99W corridor was designated as a project that will continue"in the process." We have passed through the screening criteria and are now entering into the evaluation phase. • This is significant for Tigard because 'it will have bearing on the downtown. • One of Tigard's objectives is to improve its other centers: Washington Square, the Tigard Triangle, and employment areas along 72nd Avenue. • Tigard's vision is to balance its development by keeping high-qualitysingle-family residential neighborhoods and growing with the future by developing highly dense urban areas along the Highway 99W corridor, the Tigard Triangle, the Downtown and Washington Square. This will have profound impacts on the City's economic future. • City Council members were asked how often and how involved would they like to be engaged in this process. Staff would like to keep City Council informed periodically of progress and of connections and findings being made in the transit, transportation and land use arenas. It will be important for the community to ensure that the limited fiscal capacities of the region are focused on creating great places, and effective, efficient, and balanced transportation systems. 7:24:49 PM City Council discussion/comments: • Councilor Buehner commented that Councilor Wilson was especially interested in this and she hoped that he would be kept directly involved in the process, citing his background work She suggested Councilor Wilson might be the liaison from the City Council for efficiency in the process. • Councilor Buehner raised two issues. Given the application on the Target store proposal and, according to Oregon Department of Transportation (ODOT), this was the catalyst for the timing to call for improvements at the 72"d and 99W intersection. She referred to locations where medians might be TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 1 www.tigard-or.gov Page 6 of 15 constructed. Since these projects are likely to happen quickly, perhaps we should focus on those particular areas in the short term. Councilor Woodruff added that these projects will be controversial and this will call for notification and involvement of people in the community. Assistant Community Development Director Bunch agreed that it is important as we move forward to consider development in general in the Tigard Triangle and elsewhere with regard to impacts on 99W. • Assistant Community Development Director Bunch advised there is great potential on Highway 99W and the Triangle. But as the Triangle develops, regardless of what project occurs, it will significantly affect 99W. The Oregon Department of Transportation (ODOT) will have to be a partner. As we consider placing several thousand residential units in downtown, this will have profound impacts on Highway 99W. It would be difficult to justify this by using our current highway engineering standards. Councilor Buehner said she hoped that not only would ODOT participate with staff but also meet with City Council and the public so the public can understand why ODOT is moving in this direction with regard to the changes on these highways and streets. • Assistant Community Development Director Bunch advised staff would like to come back to the City Council with a public engagement plan showing what will be done to keep people and the City Council informed about this issue. Councilor Buehner noted she is particularly concerned because a planned development proposal will be going before the Planning Commission in December. This is extremely time sensitive. • Assistant Community Development Director Bunch advised the planned development process will first go through a conceptual phase followed by a more detailed phase showing the ramifications of the development going forward. • Councilor Woodruff said he would think the City Council would at least want to have some kind of written update every quarter at the minimum. Mayor Dirksen said this would be his recommendation. Councilor Woodruff added if there was some particular discussion needed, then this should be scheduled as a City Council agenda item Councilor Buehner said it would be helpful if the City Council received a report from the Planning Commission after its hearing; she noted this will involve some transportation decisions as well. • Mayor Dirksen explained that four years ago, when Councilor Wilson joined the City Council, he articulated that the City Council needed to address the issue of Highway 99W congestion. Until then, the City Council's goal was to deal with the congestion issue by providing citizens with an alternative other than using 99W. While this is still important, Councilor Wilson called for addressing 99W directly. Mayor Dirksen said at the time he was thinking this was an insurmountable problem with no idea of how to begin to address it. As time has gone by, we have been able to attack it in small segments. Mayor Dirksen referred to some of the projects: improvements at the Hall/99W intersection, Greenburg/99W intersection, McDonald-Gaarde/99W intersection, redevelopment in the Triangle, and a grant to improve the timing of signals. We are beginning to address a majority of the issues that we have on 99W in small steps. We have managed to figure out a way to separate it in small enough pieces, so we could address each issue individually and how they all tie together. We will see a big improvement through a series of small improvements. In the last four years, we have made progress. • Assistant Community Development Director Bunch said he liked to think in terms of a 50-year time horizon to develop illustrations to give people a visual of how their property and self-interests can be fulfilled. This is an important part of expressing to the region that a corridor can be developed as a high- quality livable, walkable place for people to spend their lives, shop, and recreate and also get from one place to another. We can put life back into the corridor. Staff proposes to work with the University of Oregon to develop this and begin to apply some numbers as to how we could support transit investments along the downtown. 7:33:45 PM TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov PageV 7 of 1 S • Councilor Woodruff advised Councilor Wilson was especially disappointed not to be here tonight because he is so passionate and informed about these transportation issues. Councilor Woodruff said he liked Councilor Buehner's idea that Councilor Wilson be asked to take the lead for these issues. 7:34:15 PM 5. DISCUSS PROPOSED COMMERCIAL AREA SEWER REIMBURSEMENT DISTRICT - SW BAYLOR STREET AND 72"D AVENUE City Engineer Duenas presented the staff report. A PowerPoint presentation is on file with the City Recorder highlighting Mr. Duenas' report to the City Council. A commercial-area sewer reimbursement district was requested in the Tigard Triangle. This was a project initially proposed by an owner who collected 11 out of 15 signatures from nearby owners interested in the project. The owner of five lots near Clinton and SW 72nd also expressed interest in the project. These five lots are included in an approved land use permit for development byLampus Development. To serve a wider area and provide a more comprehensive approach to providing sewer in that portion of the Triangle, staff enlarged the district to serve 38 lots potentially. Detailed engineering work has not yet been done. This is slightly different from the neighborhood sewer extension program. Resolution No. 97-49 allows for commercial area reimbursement districts. The difference with the commercial districts is that early incentives for connecting to the sewer are not offered. Developers typically would pay for the full cost of their development. The advantage of proceeding with the reimbursement district for developers is that if they are not ready to develop, then they do not have to hook on and do not have to pay their share of the cost. This type of reimbursement district does not place alien on the property. This action would not preclude the formation of a Local Improvement District for street and storm drain improvements in the future. 7:36:52 PM An owner-interest survey was conducted. Owners of 21 lots indicated interest, 5 were not interested, 7 lot owners did not respond, the Lampus Development is interested and they have 5 lots. Staff intends to go ahead with the preliminary plans and estimates; this work is scheduled to be done by February 2009. At that time, there will be an owners' meeting. City Council will decide whether to form the district in March 2009. It is anticipated that construction will occur in the summer of 2009. 7:37:40 PM Councilor Buehner asked how the boundaries of the proposed district line up with the Local Improvement District that was set up along 68`h and 69`h. City Engineer Duenas said the district is a little to the west and will complete the area. Staff sees this as an opportunity to construct many of the sewers that need to be done for this area. City Engineer Duenas said it was hoped that this would spur development with consolidation of lots. 7:39:08 PM Councilor Buehner asked if the needed preparation work could be done when this district is constructed to facilitate the later services. City Engineer Duenas indicated that later services would need to be constructed independent from this project. Because the size and type of future development is unknown, it would be difficult to do advance work He commented about the benefit of constructing the main line and laterals. 7:40:00 PM TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 City of Tigard I~ 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 8 of 15 City Engineer Duenas advised that only one other commercial reimbursement district has been constructed previously, a single-owner district along Hunziker Street. This district represents a much larger effort. Century West, an engineering consultant firm will perform the design work. The consultant contract will be considered by the City Council on December 9, 2008. 7:40:40 PM Councilor Buehner said that it looks as if almost everyone along Baylor Street has signed up for the district and she asked if there was a particular problem along Baylor Street - are there some failing septic systems. City Engineer Duenas said, not necessarily, and it appears that some of the lots that are going to be consolidated and developed are located along that street. Participation in the district appears to be a matter of who is pushing to be done so they can get their development underway. 7:41:02 PM Mayor Dirksen asked if there is some development being planned for that area, is there an opportunity to coordinate the construction schedule so that the groundwork needed for the development could be done at the same time the sewer is being done? City Engineer Duenas said the intention of the request was to have the sewer be in place so the developments will be able to hook onto the sewer. Mayor Dirksen said he thought this was in keeping with Council's long-term goal of getting the sewer distributed throughout the City in a timely fashion. When we have an opportunity, he said he thought it was in our best interest to follow through. 7:42:20 PM 6. RECEIVE UPDATE ON STATUS OF HALL BLVD./HIGHWAY 99W AND GREENBURG ROAD/HIGHWAY 99W/MAIN STREET PROJECTS City Engineer Duenas introduced Washington County Principal Engineer Russ Knoebel and Washington CountyMSTIP Project Manager (Hall Boulevard/99V) Dan Erpenbach. A PowerPoint presentation was reviewed with the City Council. 7:43:36 PM Mr. Erpenbach's presentation on the Hall Boulevard/99W and Greenburg Road/99W/Main Street Intersection improvements included the following: • An overview of the intersection and the improvements planned; construction is to start early 2010. • Hall and 99W are under ODOT jurisdiction. • They would like to combine the Main Street project with this project. The consultant is proceeding by showing both projects on the plans. The two projects can be separated if need be. • Reviewed project issues (these are listed within the presentation information) and plans to address these issues. • Reviewed aerial photographs showing driveway closures, median placements, intersections where u-turns are allowed, sidewalks to be widened, handicap accesses, right-of-way purchases required, hazardous site mitigation and clean up, vehicle and bike lanes that will be added, lanes resuiped, turn restrictions, evaluation and analysis of ingress and egress to properties. 8:05:46 PM City Engineer Duenas' presentation on the SW Greenburg Road/Main Street/Hghway 99W Improvements included the following: TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 9 of 1 S • This is a city project funded through the 3-cent City local fuel tax. • Approximate cost is $5-6 million. • Design is at 50% completion. • This project might be merged with the SW Hall/Ifighway99W project. • Right-of-way acquisition can begin in spring 2009. • Project issues are similar to the Hall/99W issues; these are listed within the presentation information. • Project benefits were reviewed: traffic capacity improved by adding lanes, improved pedestrian access, landscape improvements, and street and pavement improved to a 20-year life span. • Reviewed aerial photographs showing: right-of-way acquisitions needed, lanes to be added, street widening planned, reconfiguration of traffic patterns, and landscaping improvements. • Property owners have not yet been approached since this is still at the 50% design stage. After the design is more complete, property owners will be contacted. The bus pull out issues need to be resolved before talks are scheduled with the property owners. • Much of the construction on Flighway 99W will be done at night. • The construction season for these intersection projects is expected to last one season per Mr. Erpenbach. The projects might begin sooner if included in a stimulus package; however, it is unknown if this will occur. The County and City will prepare as if they were getting an award for the project. It is hoped that the County and City will know more about stimulus funding after the first of the year. • The construction schedule was reviewed for a construction start and finish in 2010. A copy of the schedule is on file in the City Recorder's office. • This will impact a lot of people; 70,000 cars a day travel through the Hall/99W intersection and the word needs to get out. The County will conduct a public information program 8:18:13 PM 7. DISCUSS AMENDING FUEL TAX ORDINANCE EXTENDING THE COLLECTION PERIOD City Engineer Duenas reviewed this agenda item, which is a proposed amendment to Ordinance No. 06-21 to extend the period of collection for the three-cent local fuel tax to collect sufficient revenue to fully fund improvements to the Greenburg Road/Highway 99W/Main Street intersections. A public hearing on the matter will be held before the City Council on November 25, 2008. Rather than set a date for expiration of the tax, the proposed ordinance is worded to leave the possibility open to accommodate potential additional funding assistance. The expiration date shall be set at the end of the month following assurance of both full project funding and adequate notice to all involved in the collection process. It is anticipated that asphalt prices may continue to increase at a significant rate. The ordinance also officially recognizes that this project will include the Main Street intersection as well. Council consensus was to move forward with the wording as proposed in the ordinance to be considered at the November 25, 2008 public hearing. The citizen survey has indicated support for this project. 8:23:55 PM 8. RECEIVE REPORT ON WASHINGTON COUNTY URBANIZATION FORUM AND POTENTIAL ISSUES FOR TIGARD Assistant Community Development Director Bunch presented the staff report. TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR97223 503-639-4171 www.tigard-or.gov Page 10 of 15 • Urbanization forum began last April to discuss and resolve issues associated with unincorporated urbanization and how to fund services to these areas and deal with governance issues. Tigard's position with the urbanization forum and also expressed at Metro, is that new urban areas need to be inside cities because cities are the logical provider of the full-range of services and close-to-home governance providers. • There have been three meetings of the urbanization forum. One likely outcome, although not yet finalized, is that new areas added to the urban growth boundary will have to be inside cities before they are urbanized. This is important for the region because it will provide a means to fund those necessary infrastructure projects and cities are the best providers of those kinds of services. • Issues remain: o Areas have been added to the Urban Growth Boundary in 2002 (Bethany and Areas 63 and 64) that do not meet the definition of new areas added to the UGB. Conversations about these areas with Washington County representatives have been to treat the areas individually. There has been a commitment to urbanize them and the housing needs to be added to the regional inventory, so those areas that the County can provide services to (i.e., Bethany) will likely be urbanized in an unincorporated area. However, there are Areas 63 and 64, also known as West Bull Mountain. The County has been proceeding along with the concept plan to this area, but how to provide water service and parks to these areas have yet to be resolved. The County has discussed this matter with the City of Tigard and recognizes that the City with its capacity and storage facilities is the logical provider of water service. The County does not provide parks. o In discussions with the County, the question has come up as to whether to the City of Tigard is interested in being the service provider to those areas. The Citys policy is that before the City will provide services to any new area, it must be inside the City. Does Tigard have interest in working with the County to find a way to annex Areas 63 and 64 to the City to bring them online to meet the housing needs of the region? o An issue even more difficult to resolve, is what to do about the existing unincorporated areas that will continue to need services. Other questions have been raised associated with this issue along with the understanding that people are reluctant to annex to the cities that provide the full-range of services. Should the County seek to acquire additional revenue to provide urban services from sources the State has granted specifically to cities: i.e., franchise fees, state excise tax revenue sharing? Also, should the County attempt to provide urban services to these unincorporated areas on par with cities? This issue is of regional significance. Councilor Woodruff pointed out that not only are these areas hesitant to annex to a city, the residents are hesitant to form a city. Councilor Buehner said this will take substantially more work and discussion with our county, regional, and state partners. o The issues raised, as part of the Urbanization Forurri, have gotten the attention of the Big Look Committee and the Legislature. One of the recommendations of the Big Look Committee for statewide legislation is that new urban areas need to be part of cities; that is, unincorporated urban development is not necessarily the best thing for the citizens of the state. Assistant Community Development Director Bunch said the real issue now before the City is: What should we do with Areas 63 and 64 and, what should we communicate to the County? Council Discussion: Mayor Dirksen: In the earlier discussions, Forum members decided to address the issues of future growth separately from the existing areas. It is likely as we move forward TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 11 of 15 the County policy will be adopted stating that new areas coming into the urban growth boundary will need to be under municipal governance before urbanization takes place. It is notable that on at statewide level that the Big Look Task Force has come to the same conclusion. The Forum also recognized that current unincorporated areas have different issues needing different resolutions; therefore, these areas need to be reviewed separately. The Forum identified the different areas and subcommittees that were formed to look at the individual areas. The subcommittees will report to the Forum with suggestions and recommendations. With regard to Areas 63 and 64 and the City s future interest, Mayor Dirksen asked for comment from the Council members. 8:32:00 PM Councilor Buehner. Commented on her involvement in this issue for a number of years prior to her election to the City Council. She is concerned that the County's staff is talking to the City's staff about whether the City of Tigard would be interested in serving Areas 63 and 64; we have not heard anything from the Commissioners. If this is something that the County is serious about, then it should something the City Council should be hearing from the Commissioners. The County Commission should take some kind of formal action to ask the City of Tigard to do this. She said she is very hesitant to suggest taking any action without getting something much more detailed from the County so everyone is clear regarding the proposal with a full opportunity for the public to be involved in the discussion. 8:33:36 PM Councilor Woodruff: We can all agree with the basic policies; however, when you get down to the details, we definitely need more public input. Annexation of Areas 63 and 64 would require some creative gerrymandering - something we've never done before - and something we might not want to get into not knowing the impacts especially to those people in the middle (between Tigard and Areas 63 and 64). We need to look at this carefully with regard to what is in the best interests of our residents first and how we can work this out in a way that meets the basic criteria; that is, areas should be part of a city before they are urbanized. Areas 63 and 64 are in a location not easily contiguous to any current city. There will need to be a lot of discussion about how to proceed in a logical sense. Mayor Dirksen: In an ideal situation, the obvious answer is that Tigard would be interested in providing services to Areas 63 and 64. When the City offered to bring the unincorporated, urbanized area of Bull Mountain into the City, one of the intents and goals of that annexation was to place the City in a position where it would be adjacent to Areas 63 and 64, so that as a logical progression, we would be able to bring that area into the City and provide the urban services. We would have also done the detailed planning for those areas; we always intended to do this. In the past, it was understood (by cities, counties, Metro, state) that this logical progression would take place to provide urban services. The mechanism to make this work is not always in place so this does not always happen. The short answer is "yes, we would be interested under the ideal TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 City of Tigard 13125 w Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 12 of 1 S circumstances." But, will all the players involved allow those ideal circumstances to come to fruition? Decisions will need to be made at the County level for an alignment to take place. There must be some sort of action by the governance of the County. Assistant Community Development Director Bunch summarized the City Council comments: It is the responsibility of Washington County to pose the question to the City of Tigard. If the County is unable to provide the services or find another way to provide the services, it is their responsibility to make it happen. 8:37:34 PM 9. RECEIVE UPDATE ON URBAN AND RURAL RESERVES COMMITTEE Councilor Buehner advised she is the Council's representative on the Urban and Rural Reserves Committee. Senate Bill 1151 in the 2007 Legislative Session provided that there would be a process for Metro to develop urban and rural reserves for the next 50 years of urban growth expansion. This process was started last spring by Metro. As part of the process, there is a representative from each of the three counties and one from Metro who make up the "Core Four" to make the final recommendations to the Metro Council. Each County (Washington, Multnomah and Clackamas) has an advisory committee to offer recommendations as to what lands should be in long-term rural or long-term urban reserves. Each one of the cities in Washington County has a representative on the advisory committee along with a representative from the Farm Board, special districts, and Clean Water Services. Also, two County Commissioners sit on this committee. The Committee has been meeting for many months; however, the progress was slow for about the first six months. There were a series of presentations from the agricultural industry, which identified "foundation lands" or the most important agricultural lands. Conflicted lands were identified that are not appropriate to continue for the long term in a rural situation. On the other hand, there was a presentation from a consultant who had done a plan on manufacturing development - they came up with the same lands for manufacturing as was recommended for the rural reserves. At the last Committee meeting, there was a presentation on the criteria to be used by the Committee in making the recommendations regarding urban and rural reserves. Councilor Buehner said she had some serious concerns about how the criteria had been developed and how they were being weighted by Washington County staff. The staff had done a good job of doing the analysis, but the method for identifying the criteria and how elements were being weighted raised some concerns. The Committee was provided with a series of maps at the last meeting; however, the Committee members did not receive this material prior to the day of the meeting and it was somewhat overwhelming. Councilor Buehner said decisions will be required in about a month. Councilor Buehner distributed maps. She referred to material in the Council's packet including an October 30, 2008, memorandum outlining how the criteria were developed. On Page 2 of this memorandum, there are factors for rural reserves and factors for urban reserves. She said the rural reserve factors make sense. One of the things she questioned regarding the urban reserve factors had to do with slopes of more than 5 percent; however, there has been a lot of development in the Portland area on slopes up to 20 percent. She questioned whether this factor made sense in light of trying to protect the flat land for fanning or manufacturing, but was unable to get an answer. TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 Gryof Tigard 1~ 13125 SW Hall Blvd., Tigard, mOR 97223 503-639-4171 www.tigard-or.gov Page 13 of 1 S Councilor Buehner referred to Attachment 2 in the City Council's packet material, which is a PowerPoint presentation. Next month, the Committee will be asked to look at the first filter and as the process continues the Committee will be getting into the details. Councilor Buehner reviewed Attachments 3 and 4 with the City Council. Almost all of the land designated for urban reserves is also designated as the best for rural reserves. She is concerned that some of the best farmland will become urbanized. Particularly, in looking in the next 40 to 50 years, she questioned where the money would be found for infrastructure (roads, water, sewer, etc). Councilor Buehner said some members of the Committee expressed the feeling that they were being rushed in this process. All of these decisions and recommendations are to be made by the middle of May. Councilor Buehner said she looked at the Senate Bill that led to the process and she could not find any requirement that the Metro area must complete the 40- to 50-year delineation of urban and rural reserves before we start the 2009-10 urban growth expansion plan. She said it seemed to her they could identify areas for the next 20 years and continue the process for those areas coming in for the longer term. This would allow cities, special districts, and other interests to have more time to make well-informed decisions. Councilor Buehner asked for City Council's support for a resolution to go to the Committee to slow down the process so all of the participants will have enough time to evaluate a tremendous amount of information given to them within a short timeline. Councilor Buehner noted she was concerned that the County has an end product already in mind and the intent is to get it through with a minimal amount of discussion. Councilor Woodruff agreed that there are important long-range implications and everyone should be comfortable with the final recommendations. Mayor Dirksen said that in reviewing the maps, staff has done a good job at gathering information and to present it in a way that is quantifiable. He referred to Attachments 3 and 4 with the conclusion that a lot of the land that would be ideal to bring into urban growth boundary is easy to develop but it is also the same land that is ideal for agriculture. It will now be up to the broader group, including elected officials, to try to interpret the information and turn it into a policy as to which criteria "trumps" the other. He said that trying to push the process forward within a defined timeline is problematic. People need time to look at this, digest it, discuss it, and then come to a mutual conclusion. He agreed with Councilor Buehner that if Committee members do not feel comfortable that there has been enough time to analyze information and get all questions answered, that rather than rush forward to a decision, then they should request a continuance. Mayor Dirksen questioned whether a formal resolution would be necessary from the City Council. He said this could be a consensus- based agreement among the Council members. He suggested that Councilor Buehner discuss this with the other members of the Committee since he suspected she would find support for her view. There was further discussion about pressure to move quickly. Also, there will be new representatives on the Committee and they will need to be brought up to speed. Two of the areas currently being looked at for expansion are near two small cities that do not have staff and expertise available to make an informed decision on this process in a short period of time. Mayor Dirksen thanked Councilor Buehner for the update and said this could be discussed more at a later time. Councilor Buehner said the next Committee meeting is on December 8 and she would like to discuss this again on December 16. 8:57:03 PM - Council members moved to the Red Rock Creek Conference Room to meet in a Study Session format: TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 City of Tigard _ 1 13125 SW Hall Blvd., Tigard, OR 97223- 639 4171 I www.tigard-or.gov Page 14 of 1 S ~ # 10. STUDY SESSION • City Manager Prosser facilitated the discussion on how the City Council would like to conduct the review of the City Attorney. Council members indicated a preference for the evaluation form used by Lake Oswego. Executive Staff members will be asked to fill out the evaluation form and submit it to the City Council. • City Council members agreed to meet with TVF&R representatives at a dinner meeting before the February 24, 2009 City Council business meeting. • City Council members agreed that the Twality Middle School Lego Robotics Team could do a 15-minute presentation at the January 27, 2009, City Council meeting 11. ADJOURNMENT. 9:15 p.m. therine Wheatley, City Rec er Attest: Ma", ty o Tigard Date: I:\ADM\CATHY\CCM\2008\081118 final.doc TIGARD CITY COUNCIL AGENDA - NOVEMBER 18, 2008 Ciry of Tigard _ 13125 SW Hall Blvd., Tigard, OR 97223m 503-639-4171 www.tigard-or.gov Page 1 S of 1 S w Agenda Item # Meeting Date November 18, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Tide Annual Joint Meeting between the Tree Board and City Council Prepared By: Todd Prager Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL The purpose of the joint meeting will be to update Council on the status of the Tree Board's goals set for 2008, and inform Council of the Tree Board's goals for 2009. The meeting will also allow both bodies an opportunity to ask questions and provide information to one another. STAFF RECOMMENDATION Provide direction to Tree Board and staff, as appropriate. KEY FACTS AND INFORMATION SUMMARY The Tree Board's two main purposes are to develop: and administer, a comprehensive community tree management program for trees on public property; and develop a comprehensive citywide tree stewardship and urban forest enhancement program. The following is a status update of the Tree Board's goals for 2008: 1. Complete Urban Forest Section of Comprehensive Plan On June 3, 2008, Tigard City Council voted to approve Comprehensive Plan Amendment 2008-00002 adding an Urban Forest section to the Land Use chapter of the Comprehensive Plan. 2. Begin Implementation of Comprehensive Plan Current implementation projects include Urban Forestry Master Plan development (Goal 2.2 Policy 11) and interim tree code revisions based on the adopted Comprehensive Plan policies. 3. Develop Urban Forestry Orientation Materials for New Residents of Tigard Not yet completed. 4. Communicate Tree Board Achievements and Programs This has been achieved through numerous CityScape, Tigard Times, and Oregonian articles about Tigard's urban forestry efforts. Also, a "Trees in Tigard" section of the City website was developed and is frequently used by citizens. 5. Arbor Day Celebration and Recognition of Citizens This has been completed through a tree planting celebration at Templeton Elementary School and honoring Cascade Education Corps and Costco corporation at Town Hall. 1: \ LRPLN \Council Materials\2008\11-18-08 AIS joint Meeting Between Council and Tree Board.docx 1 6. Tree Planting / Restoration Work This program is ongoing. Council recently approved the hiring of contractors that will assist in expanding Tigard's tree planting/restoration program. TheTree Board and staff worked to identify areas in need of additional tree canopy using GIS technology and ground surveys. Restoration work is currently being carried out by Public Works staff, and upland planting projects will begin in late winter/early spring of 2009. 8. Encourage businesses to be good neighbors and plant/replace trees This is ongoing. The Tree Board and staff have been working cooperatively with various businesses including Winco, Baja Fresh, America's Tire, Burgerville, and the Furniture Outlet to improve/replace parking lot and street trees. While the Tree Board has not yet officially met to set goals for 2009, the following goals are anticipated for 2009: 1. Complete the Urban Forestry Master Plan. 2. Complete Interim Tree Code Revisions. 3. Begin Comprehensive Tree Code Revisions. 4. Complete the Development of Urban Forestry Orientation Materials for New Residents of Tigard Finally, the Tree Board would like to receive input from City Council regarding their expectations for the Tree Board in 2009. OTHER ALTERNATIVES CONSIDERED N/A. CITY COUNCIL GOALS Goal No. 2: Complete the update and begin the implementation of the Comprehensive Plan. Goal No. 4: Promote and honor good citizenship in Tigard. ATTACHMENT LIST N/A. FISCAL NOTES N/A l:\LRYLN\Council Materials\2008\11-18-08 AIS Joint Meeting Between Council and Tree Board.docs 2 Agenda Item # Meeting Date November 18, 2008 CITY CENTER DEVELOPMENT AGENCY AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Downtown Urban Design Vision Refinement: Presentation of Final Document Prepared By: Sean FarmUy Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE CITY CENTER DEVELOPMENT AGENCY Presentation of the Downtown Urban Design Vision Project STAFF RECOMMENDATION Receive the project document and provide feedback to staff. KEY FACTS AND INFORMATION SUMMARY This project was done to develop a clear understanding of Downtown Tigard's future development potential and urban form. It graphically refines the Tigard Downtown Improvement Plan (TDIP) to express an urban design vision for the Downtown. This is important because property owners, businesses, investors, and the City need information to make decisions about the key building blocks for urban renewal such as downtown circulation, needed improvements to public facilities and services, future parking need, land-use regulations and design standards, etc. This work has important practical uses. It is a tool which can help to further refine development ideas and concepts. It also can help provide essential information regarding the scale of needed public investments to support future development and potential scope (square footage) of various downtown land uses. From this information market scenarios and refined site development plans can be developed. A three-dimensional vision of the Downtown also represents a powerful tool to communicate Tigard's vision to property owners and businesses, investors, regional and state decision-makers, and the general public. This project provides a clear picture of the goal to be attained as a reference point for decision-making. The document consists of four sections: I. Findings and Recommendations: The project's urban design findings and recommendations consist of 10 themes: 1) Downtown Circulation Plan and Street Network; 2) Downtown Block Sizes and Arrangements; 3) Extending the Green throughout the Downtown; 4) Fanno Creek - Opportunities and Constraints; 5) Hwy 99W, Hall Blvd, and Downtown Entrances; 6) WES Commuter Rail/Portland & Western Rail Line; l:\LRPLN\Council Materials\2008\11-18-08 AIS Downtown Urban Design Vision.doc 1 7) New Development, Architecture, Land Use Regulations and Design Standards; 8) Property Ownership and Lot Patterns; 9) Downtown's First Impressions; and 10) Parking. II. Future Downtown Urban Form: This section presents urban form/ development scenarios of the downtown as might happen in time periods of 5 to 10 years, 10 to 20 years, and 20 to 50 years, when it is assumed the Downtown will be mostly built out. These visualizations were based on the recommendations of the TDIP and the assumption that the Downtown would evolve over time in response to the Portland Metropolitan Region's market and population dynamics. III. Detailed Opportunity Site Studies: - This section presents a series of sketch studies of three Downtown opportunity sites showing how the above general design concept can be further refined. IV. Appendix: The appendix documents the research, studies, and analysis involved in developing the Tigard Downtown Urban Design Vision. The Tigard Downtown Urban Design Vision was developed as a joint project between the City of Tigard and the University of Oregon's Portland Urban Architecture Research Laboratory (PUARL). During the course of this work, Council and the City Center Advisory Commission (CCAC) received briefings and updates. Input was also obtained from members of the Tigard Downtown Business District Association. This document is intended to be a starting point to engage in more informed discussions with Downtown stakeholders. It will help City decision-makers, property owners, businesses, and potential developers to envision Downtown redevelopment on specific properties and throughout the Downtown as a whole. OTHER ALTERNATIVES CONSIDERED Not Applicable CITY COUNCIL GOALS Goal 3: "Implement the Downtown Urban Renewal Plan." ATTACHMENT LIST Attachment 1: Tigard Downtown Future Vision: A Visual Refinement of the TDIP FISCAL NOTES N/A l:\LRPLNWouncil Materials\2008\11-18-08 AIS Downtown Urban Design Vision.doc 2 ATTACHMENT 1 `Q Tigard Downtown Future Vision: 4 - a visual refinement 2W of the TDIP introduction This project was undertaken as a pragmatic assumption is that the Downtown will evolve Student participants: Funding provided by: O way to develop a clear understanding of over time in response to the Portland Rena Simon (leader) The City of Tigard downtown Tigard's future development Metropolitan Region's market and population Bran Lock ear ° potential and physical form. Up to now, dynamics. Therefore, three time-based Jack Locky understanding of the future physical form urban form scenarios are presented. These Claros City of Tigard Urban Design of the Downtown has been somewhat are images of the Downtown in 10 years, 20 Samanttha Polinik Planning Team: 10 UNIVERSITY theoretical and not easy to visualize. years, and in 50 years; when it is assumed Jason Johnson OF OREGON The Tigard Downtown Improvement the Downtown will be mostly built out. Cory Smitke Plan (TDIP) has served as a guiding Kirsten Poulsen Tom Coffee, Community document for downtown planning projects This project is not an end in itself. It does not Ellen Lind Development Director and other efforts, but its concepts and make specific recommendations. Rather, it Dick Bewersdorff, Planning Manager recommendations have been portrayed is a starting point for future discussion out of City of Tigard Advisors: John Floyd, Associate Planner primarily through words and conceptual which well-reasoned recommendations may Phil Nachbar, Downtown graphics. While very useful, the TDIP and arise. It is a tool to engage in more informed Ron Bunch, Assistant Community Redevelopment Manager other Downtown planning related documents discussions with those concerned about Development Director do not clearly express a design vision of the the future of the downtown. It is intended to Sean Farelly, Associate Planner for City of Tigard Editors/Graphic Design: Downtown's development potential. help City decision-makers, property owners, Long Range Planning businesses, and potential developers to Helen Marvin, Office Services A clear understanding of how the Downtown envision Downtown redevelopment on Instructors: Supervisor may develop and its future land use, specific properties and throughout the Doreen Laughlin, Administrative transportation, and design characteristics Downtown as a whole. The document is Professor Jim Pettinari Specialist II is important for public and private decision- intended to spark discussion and debate, Emily Rell making. Even though the outcome of this and raise questions of the "what if' nature. study results from a series of "informed Managing PI: Acknowledgements: assumptions," it provides decision-makers The Downtown Tigard Urban Design Vision and the public with order of magnitude is the first in a series of research and design Professor Hajo Neis. Director Tigard City Counci//City Center information necessary to make broad scale projects by the Portland Urban Architecture Deve%pmentAgency decisions such as layout of a downtown Research Laboratory (PUARL). We are very ORSA 8 CHI Mayor Craig E. Dirksen circulation plan; sizing necessary for public thankful to the City of Tigard for providing Sydney Sherwood, Council President facilities and services to serve projected land the University this opportunity and assisting This study was supported by ORSA, Gretchen Buehner uses; the conceptual basis to refine design us with the project. Especially appreciated Office of Research Services and Nick Wilson standards and regulations, etc. is the close cooperation of Tigard's Administration and CHI, Center for Tom Woodruff Community Development Department staff, Housing Innovation City CenterAdvisory Commission Furthermore, a three-dimensional vision of particularly Ron Bunch, Assistant Community Alice Ellis Gaut -Chair the Downtown represents a powerful tool Development Director, and Sean Farrelly, Lily Lilly Vice Chair to communicate Tigard's vision to property Associate Planner. Tigard's participation Financial Manager: y y owners and businesses, investors, regional helped make this project a success and we Carolyn Barkley and state decision-makers, and the general hope to be able to continue this cooperation Julie Hale Alexander Craghead public. While engaging in long-term efforts in the future. Ralph Hughes such as Downtown redevelopment, it is PUARL Kevin Kutcher important to have a clear picture of the The Portland Urban Architecture Research Peter Louw goal to be attained as a reference point for Laboratory, (PUARL) is part of the University Portland Urban Architecture Thomas Murphy decision-making. of Oregon Portland Urban Architecture Research Laboratory Linli Pao Program. Its main purpose is to conduct University of Oregon Portland Elise Shearer This project has been based upon an and promote activities in urban architecture 70 NW Couch Street Martha Wong informed and deliberate process that takes and design research with regard to urban Portland, OR 97204 into account the many factors that have morphology, urban patterns, urban building Tel. 503 412 3731 shaped Tigard to date. These factors types as well as urban processes that www•pdx-string.uoregon.edu/arch/ The City would also like to acknowledge the contributions of include the history of Tigard; the City's create urban forms. The PUARL attempts to index/php the members of the Tigard Central geographic context; the political and integrate sustainability into the urban design Business District Association physical structure of the Downtown and an process for conducting basic and applied analysis of existing conditions. From this research (throughout the region) for civic research specific design criteria, findings, groups, public agencies, professional firms, and conclusions were developed to and development interests. 2 shape urban form images. The underlying table of contents INTRODUCTION APPENDIX Al: HISTORY/DEVELOPMENT /REFINEMENT 1. PROJECT PROCESS AND SUMMARY: A2: REGIONAL AND LOCAL CONTEXT FINDINGS AND RECOMMENDATIONS 5. A3: POLITICAL AND PHYSICAL FRAMEWORK A4: SITE DOCUMENTATION 2. FUTURE URBAN FORM 13 A5: SITE ANALYSIS INTRODUCTION 14 A6: GREEN URBAN NETWORK PHASE I: 5 TO 10 YEAR REDEVELOPMENT 15 PHASE II: 10 TO 20 YEAR REDEVELOPMENT 17 PHASE III: 20 TO 50 YEAR REDEVELOPMENT 19 3. DETAILED OPPORTUNITY SITES STUDIES 23 A. RESIDENTIAL AT FANNO CREEK 24 B. MAIN STREET CONNECTIONS 26 C. FOUR CORNERS GATEWAY AT HALL AND Hwy 99W 28 3 r~ v y I~DINGS pN~o~S F MENDpj I RE~~M - ~ ' ~ r~ ~ ~ ~ ;~y J _Y l ♦ tr S M J f e 3 Gi Project Process and Summary The development of the Tigard Downtown Vision is to make the most of the area's All of the above factors, and more, have Urban Design Vision project followed a The Downtown also exists within a "Political remaining natural features. Throughout been synthesized through the design straightforward planning and urban design and Physical Framework." Both the natural all of the previous planning work, Fanno process into "future urban design visions." process. As with any design related and built environments clearly affect Creek and Fanno Creek Park are identified This was done for three time periods; 5 - 10 project, the methods used also describe the Downtown's urban form. Hwy 99W, as significant references for design and years, 10 - 20 years, and 20 - 50 years. the results. The following is both a brief Fanno Creek, and Fanno Creek Park are redevelopment efforts. Therefore, a At the end of 50 years it was determined summary of the projects methodology and good examples. Political decisions have reoccurring theme throughout the Design that the Downtown would be essentially its results. been, and will continue to be, important Vision document is to "extend the green" built-out to a dense urban environment. contributors to urban form. The designation of Fanno Creek Park into the redeveloped Visioning the Downtown was not a blank At the outset it was important to develop of 193 acres of the Downtown as an urban downtown. slate process, but was based on an in- a clear understanding of the history and renewal district was a significant political depth analysis of the factors described context of Downtown Tigard. This included decision. This decision will have long- The Urban Design Vision project also above. Each of the three urban visions evaluation of historical and cultural term and lasting consequences on the recognizes that strongly held community were prepared starting from informed influences on the Downtown's urban form. Downtown's physical character. Other values are important to future urban assumptions that have been developed As part of this, the "Downtown's Past political decisions, particularly relating to design decisions. In this regard, it seeks through this and other planning efforts. As Planning and Development Efforts" were public facilities and services and land- to portray a traditional downtown in terms expressed in the introductory statement, also evaluated. This is important, since one use regulations will also have long-lasting of function and form by proposing an these scenarios show "what if" possibilities of the project's objectives is to refine the impacts. The decision to use public funds interconnected multi-modal circulation dependent upon decisions made by concepts of Tigard Downtown Improvement to adapt the Portland & Western rail line system that would create distinct, walkable Tigard. The foremost decision is for Tigard Plan (TDIP) into a design vision. for commuter rail purposes is an excellent blocks on a modified grid pattern. In to develop the "structure" of a traditional example. addition, the project proposes that future downtown and hold to the community's This project also depicts the Downtown downtown architecture form a fine-grained, vision, sound design principles, and within the Portland Metropolitan Region Currently many public projects are in pedestrian-oriented building pattern that development quality. and within its own sub-region of southeast process. Some are in later stages of is emblematic of the traditional American Washington County. There are many implementation than others, and others downtown. Not all buildings have to be in factors, within both the region and depend on funds which may take years the form of traditional American commercial sub-region that will ultimately affect the to materialize. The Urban Design Vision architecture. However, they must be of high Downtown's urban form. For example, the project has attempted to reference and design quality and provide opportunities Downtown is almost equidistant from two incorporate these anticipated projects. for the functions and uses that complete major retail centers; Washington Square Examples include the future extension of downtowns have always provided. These and Bridgeport Village. Also, as it has done Ash Avenue to the commuter rail park- opportunities include a range of housing for almost 60 years, the Hwy 99W corridor and-ride site; the reconfiguration of the and commercial opportunities that promote will continue to compete for the consumer's Hunziker/ Hall/ Scoffins intersection; and the opportunity to live, shop, work, and retail and service dollar. Consequently, the enhancement of Fanno Creek Park. recreate in a defined, identifiable, urban Downtown Tigard will likely not develop place. as a major retail center. Instead, it is best The Downtown Vision project made a situated to provide shopping, professional significant effort to evaluate and document Essential to the creation of a new Downtown and personal services, entertainment, and the physical character of the Downtown. are land use and design regulations that dining opportunities, to nearby residential Understanding "place" is essential to a require new development to achieve areas. From this perspective, the successful design project at all levels the community's objectives such as the Downtown has an opportunity to develop as of detail. There are several significant creation of a logical and interconnected a "lifestyle center" for people who wish to findings within these chapters. One of circulation system; extension of the "green" live in an urban environment. Ultimately, it the most important is that Downtown throughout the downtown; the development is expected downtown commercial uses will redevelopment will have to overcome of a pedestrian-oriented building pattern derive significant support from downtown the consequences of significant physical and streetscape; and opportunities for both residents/customers. From this perspective barriers to downtown circulation. These residential development and commerce the primary redevelopment opportunity for barriers, as previously mentioned, include to occur in ways that are compatible and the Downtown is high-density residential Hwy 99W, Fanno Creek, and the rail complementary. Land use regulations must development served by close-by corridor. Because of these barriers it is be crafted carefully to promote high quality commercial businesses and high-quality, important to specifically create gateways to architecture and site design, support frequent transit. The Downtown may also the Downtown at key points, and redevelop desired transportation goals, and foster serve as a destination for other Tigard the existing incomplete street network the multi-use character of a traditional residents who desire to recreate and into a cohesive and connected multi- downtown. shop within a traditional downtown modal circulation network. Another major environment. theme of the Downtown Urban Design 6 1.1. Downtown Circulation important because resdential uses tend to are essentially part of the open space Plan and Street Design be set back further from the street, while network. They provide significant amenities commercial uses need to be established at along their tree-lined lengths and can 4 ~1'•, Street and pedestrian connections will the street frontage "build-to lines." Future connect visually to the surrounding natural streets are recommended to be built with landscapes such as Fanno Creek Park and play a critical role in the redevelopment of Downtown Tigard. Streets are much more view corridors in mind. Streets the wetlands to the east of Downtown. than a means to accommodate automobiles, r ti pedestrians, and transit. They also have Fig. 1.1.1` important urban design, social and economic p 3 n w roles. Decisions regarding the extension t and connection of Downtown streets and y fro t resultant block sizes must be carefully made to ensure the City's objectives for a vibrant Downtown are realized. Recommendations: It is recommended that a Downtown r+t" / Circulation Plan be adopted as part of the Ot k @ # to Tigard Transportation System Plan (TSP) that specifically identifies that location of Downtown streets, pedestrian ways, and transit facilities. The potential circulation 'C C` plan (Figure 1.1.1) illustrates a conceptual street network. 4 14~. y .tiny : ft a ~e / R Existing and future streets in the Downtown' should be evaluated, designed, and constructed according to their desired r %d roc t function. It is important for streets to be ter'' \ AYi Fig. 1.1.2 G1 ' appropriately sized to match the pedestrian scale environment that is desired for the f i f4t~,2~ j, M> Downtown. It is important for streets to have pedestrian amenities such as s (Y• , adequate sidewalks, street trees and other %i +f fib landscaping, lighting, benches, and other a ~sy v !r~~~i street furniture. Streets must not be oversized and out of r scale with the pedestrian oriented and intimate Downtown environment the City is p r \ trying to create. Within the Downtown it is ~)4t1 r, l~~ better to have smaller streets than ones that r ~i I frlE!iN i++ all ; , rr~ are oversized for their function. In many ,`~~~ty*~a• may: places one-way lanes, public alleys, and b, COP shared streets and pedestrian pathways would function well and provide a unique quality to the Downtown. Commercial and residential streets should © CONCEPTUAL FUTURE POTENTIAL CIRCULATION PLAN have different design characteristics PEDESTRIAN PATHS because each serves a different need. The M FUTURE STREETS/AUTO CONNECTIONS Based on current streets and potential Plan calls street continuations as well as alignments Tigaforrd rd Downtown Istreets to bemprovement geared more ® EXISTING PEDESTRIAN PATHS of destination points this diagram shows a toward residential uses, and North/South EXISTING STREETS projection of future vehicular and pedestrian streets toward more storefront commercial FANNO CREEK circulation. activities (Figure 1.1.2). The difference is 7 1.2. Block Sizes and respects, the Downtown's structure is Arrangements "frozen in time." An excellent example of Tigard s block sire this is that the Downtown's primary street Tigard's Downtown was bisected by a network has not changed substantially J~ r since the 1940s. major state highway structure in the early I 1940's. If this had not happened, Downtown may have evolved into a more compact Recommendations: and traditional downtown form, similar The previous "potential circulation plan" to small and midsize cities throughout illustrates Oregon. However, rapid suburban growth possible block pattern for was spurred by easy access from Portland the Downtown. In addition, Figure 1.2.1 inaccessible via Hwy 99W and, later. Interstate 5. Strip property illustrates can how become verycome an large accessible and I commercial development then became the dominant commercial pattern. Besides more intensely developed commercial Main Street, the Downtown did not have block. It is recommended that the City the opportunity to develop a structure of require downtown "block formationit DOWNTOWN TIGARD DOWNTOWN PORTLAND defined and accessible blocks since most associated with implementation of its of the City's commercial development Downtown circulation plan. Block size plays an important role in the accessibility of a occurred on the Hwy 99W strip. In some downtown. For comparison, Downtown Portland, the Kenton ( - neighborhood, and Lake Oswego are shown at the same 11 scale. From its historic framework Downtown block sizes can Fig, 1.2.1 be developed that establish a logical and efficient circulation systems for all modes of transportation - transit, pedestrian, bike, EXISTING BLOCK CONCEPTUAL FUTURE BLOCKS and auto. The creation of a safe, vibrant and attractive pedestrian environment is essential for the Downtown's future. This means wN s* that it is essential to create "permeable" accessible blocks with alleys, shared streets and pathways, in addition to sidewalks. DOWNTOWN KENTON (PORTLAND) g8 p. • s s I ! I~1 ~v DOWNTOWN LAKE OSWEGO asx aw 0 fm 9tb 0 la? _ SRC 8 1.3. Extending the Green pp ; W "Extending the Green" is an important concept U for the redevelopment of the Downtown. New Downtown landscape needs to be undertaken DOWNTOWN TIGARD 2008 t CONCEPTUAL 2058 with as much care as the architecture of future d „ D o _ Extended green $ ~ ` buildings. For example, it is vital to provide Existing green „ the area and soil volumes needed to support landscape. It is possible to create green n D A spaces in small areas, even by landscaping ~p 0 walls using vines, espaliered trees and small pockets of landscape. An objective will be to i1. ensure that a significant portion of Downtown '`11;t±?l. be landscaped. d 3 Ij ens L Other ways to extend the green is to make , substantial use of "green roof" technology. , Also, it is possible to transform parking lots into "parking plazas" where landscape is given equal priority with cars. It is possible Q o through good landscape architecture to make this happen and still accommodate needed parking. The Downtown Tigard Urban Design Vision document provides the concept of how the green can be expanded throughout a ~ the Downtown.' It is recommended that the r City use the Vision document to work with j interested property owners to implement its ✓ urban landscape concepts. .i• j y fy Recommendations: The City should develop landscape and open space standards specifically for t the Downtown. Furthermore, green roof a ~iy. •`4 and storm water retention and treatment Irlriltti tr {inu~ p7 .o m± ~o~t ` technology should be implemented whenever possible. Proposals to redevelop ~!I!If}! O`~ existing streets, and construct new ones, should be accompanied by street tree ando 6 landscape plans. Parking lots should be O' landscaped to impart plaza-like qualities O 4 o zoo_ m and perhaps provide multiuse opportunities. New development should preserve existing' significant trees and vegetation. "r' •rr The City should consider developing an "Extend the Green Master Plan" for the entire Downtown. In areas not planned for development such as street right of ways, Figure 1.3.1 "Extending the Green" intersections, unusable and leftover parts of private and public property, the City and property owners should begin tree planting and landscaping to start implementing the concept. 9 1.4. Fanno Creek 1.5. Highway 99W, Hall Hall Boulevard is also a state facility and is 1.6. WES Commuter Rail/ Future design of the Downtown must link Boulevard and Downtown planned to be a five lane roadway between Portland & Western together a wide range of transportation modes Fanno Creek presents both opportunities and Hwy 99W and Durham Road. It is also a high- such as automobile, commuter rail, light rail, constraints to the redevelopment of Tigard's Entrances volume arterial that accommodates several Rail Line bus, walking, and bicycling. Downtown into a lively, economically strong, thousand trips per day. The majority of the The Portland &Westem rail line is also a and livable urban center. Fanno Creek is a DOWNTOWN ENTRANCES entrances to the Downtown come from these natural physical barrier that prevents direct two roadways; there are only eight street barrier to Downtown circulation. For its entire z Development, access to neighborhoods south and southeast rj entrances to the Downtown. Compared length through the Downtown, there are only 1.7. New of Downtown. However, it is a "green jewel" to traditional downtowns developed on a two vehicle crossings; one at Main Street, Architecture, Land Use OA__*,~- that could be symbolically extended into and the other at Hall Blvd. However, as a small block grid pattern, Tigard's Downtown Regulations and Design 1 the Downtown to create a unique beauty g has limited connections to the rest of the commuter rail line, it also presents Tigard Standards and character that is lacking in many of the community. with unique redevelopment opportunities. It region's town centers. 7 is potentially one element in a mix of transit alternatives that could make Downtown Tigard The success of urban renewal and Recommendations: a suburban transportation center. The urban redevelopment depends upon making the Resolution of the obstacle formed by Fanno ~f 3 design and redevelopment opportunities Downtown a place where people wish to live, Creek by connecting Ash Street to Walnut 6 Transportation improvement projects on recreate, and shop. The Downtown must Avenue with a bridge is a matter for th e + Hwy 99W and Halt Blvd within the vicinity of presented by commuter rail are significant. become a desirable destination: a place community to resolve in the future depending ' Downtown Tigard should enhance pedestrian However, there are challenges including can ghe friends and on whether it is necessary to accommodate 1 and other multi-modal access. It is particularly providing an additional rail crossing to better where people spend increased traffic generated by urban growth. important that intersection improvements connect the north and south parts of the family t community events and y Downtown. The other challenge is to make rewarding leisure time. Therefore, the design provide safer and more convenient Tigard a destination and a place of origin challenge for Downtown redevelopment is to opportunities to cross Hwy 99W and Hall Recommendations: 4 Blvd. On both roadways, it is important to fill rather than just a place to pass through. The create an authentic character without being It is recommended that future land use in sidewalk gaps and consolidate driveways presence of commuter rail by itself cannot too imitative. A sense of authenticity is what makes the classic or traditional re ulations and Ci beautification efforts to reduce pedestrian, bicycle, and transit user do this: however it is one foundation block to consciously strive to extend the green typically g ty Hwy 99W is also a barrier. The highway conflicts with fuming vehicles. the building of an attractive and prosperous downtown charming and interesting. character of the Fanno Creek riparian area into is elevated along much of the Downtown's Downtown. Commuter rail, and other forms of However, because Tigard's Downtown did western boundaries. It is a traffic congested, more frequent transit service, can help make not have the opportunity, except along Main Downtown. The concept of "Extending the Because h the limited number of connection Street, to develop a traditional downtown Green" can be a powerful and unique urban regional arterial that accommodates many points to the Downtown to and from the the Downtown a vibrant, attractive place to live design element. thousands of automobiles daily. Slate Hwy rest of the community, it is important to by serving as the focus of new transit oriented urban form and because of the condition of many existing buildings much of the "new 99W and Hall Boulevard to the east are the make the most of those that already exist. development. y g primary routes by which people can get y Downtown" will have to be created from the Fanno Creek also represents an important It is essential to ensure that access to the entry into Downtown Tigard because it is the u p• into Downtown. How traffic is managed on Downtown is easy, safe, and accessible Examples of the connectivity issues posed by ground route of the Fanno Creek re ional trail. Future these arterials, and the future development by all transportation modes. Also, it is the railroad can be seen in the development g of high capacity transit facilities, will greatly along Burnham and Commercial Streets that There is some good existing architecture, include improvements a and the trail other "waysystem-finding" also recommended that Downtown entrances be es p those buildin s which are bring affect the Downtown's future. Especially accentuated as part of a larger Downtown abut the railroad track. In the past, these land P y g s to the trail user into the important is how to get people, via a variety of way- uses had a major transportation advantage by constructed of masonry and brick. These finding effort. measures to Downtown. transportation modes, into the Downtown from having rail access. However, in their current buildings may serve as reference points these major roadways. Both roadways also resent visual barriers configuration, these properties have significant for future development. Nevertheless, it is p connectivity problems. It's difficult, from the projected that at build out in 2058, few of the to the Downtown. concerted effort should system, to access the back part of these existing buildings will remain. 40 gc The City, in concert with the Oregon be made to improve e the visual and aesthetic street s Department of Transportation and other characteristics of the roadways to create a relatively large parcels. Public street or lane affected agencies and jurisdictions, more pedestrian-friendly environment. connections adjacent to the railroad track There are two important factors that will completed the Tigard 99W Improvement are needed to maximize these properties' contribute to the quality of future Downtown and Management Plan in 2007. The plan economic use. architecture. The first is the experience and recognizes that widening Hwy 99W to The Hwy 99W viaduct presents a unique ability of developers who are attracted to work design challenge. Currently, it essentially in the Downtown. The second is the City's accommodate growing traffic needs is neither is a wall that separates Downtown from the Recommendations: Downtown land use regulations and design financially feasible, nor desirable, from a rest of the community. Within the short term, community impact standpoint. Therefore, it is The City should ensure that there is at least standards. the 99W Plan recommends that future to the current important ""hatunder crossings" improvements to improve one additional street that crosses the Portland improvements be focused on intersection pedestrian comfort and safety. In the long & Western rail line. Furthermore, public street Recommendations: = improvements, access management, access is needed along the rear of properties term, when it becomes necessary for ODOT to It is important that the City's land-use transit service, pedestrian, and bicycle rebuild the structure, Tigard should demand that abut the railroad on Burnham and tyregulations and design standards emphasize improvements. The bottom line is that Commercial Streets. solutions to ease congestion on Hwy 99W greater access the Downtown through the the development of high quality architecture structure and much higher design aesthetics. and site design. Future Downtown cannot traffic resolved by widening the roadway. It might even be possible to accommodate Lands adjacent to the commuter rail station develo men must not be restricted to a Latent traffic demand would use up any should be the focus of transit oriented p increase in capacity. some types of structured parking as part of an residential and mixed use development. particular genre or type of architecture This overpass structure. lU is important because the market demands Recommendations: will remain. Structured parking is a long-term The design and siting of parking lots must buildings that can be adapted to many The key to successful downtown prospect. Its development in the short term be done with a redevelopment plan in mind. uses over time. Flexibility is key to market redevelopment is for multiple property owners `Mould require a high level of subsidization by Ultimately, land prices and transit availability relevance, so Tigard's objective should be to agree to assemble adequate land for a either public or private entities and would have will reduce the need for off-street parking to ensure the Downtown is adaptable to successful project. The Downtown Tigard to be justified by a high level of development and it is important that valuable urban land changing times. Urban Design Vision provides examples of demand and activity. However, attainment of eventually be redeveloped from parking lots how this can occur. It is recommended that Tigard's Downtown's long-term urban design into buildings. the City uses the Vision document to work with vision should not be constrained by the ~t f interested property owners to assemble viable parking issue. There are several things that Recommendations: L3 development sites. the City and Downtown advocates can do now - `=J I to address future parking need. The City should work with its regional partners r~ - to promote the development of high capacity { An essential step to managing parking transit services to Downtown Tigard. Parking f ( 1.9. Downtown s First demand is to provide transportation options. associated with transit services must be 1 Impressions First, it is essential that Tigard be served by designed to transform transit users into direct high-capacity transit - bus and light-rail customers. Downtown Tigard must not 1 Although not explicitly part of the Design - in addition to WES Commuter rail. These become a large parking lot for transit users. z { Vision project, it is important to address the services also pose an issue for the Downtown. The City should develop land use standards t~ ~f type of impressions an outsider may have High quality transit attracts people who wish that reduce off-street parking requirements of the Downtown. There is a general sense to park their automobile and board the train by taking into account the availability of transit in the Urban Renewal District of a lack of or bus. It is essential that valuable Downtown and on-street parking. The siting and design There are common design themes; however, maintenance and care on many public and land not become inundated by these parked of off-street parking must be done in a way to that should be fostered to ensure a cohesive private properties, such as cracked and cars. When transit becomes an important allow for the logical redevelopment of parking design character, including the development potholed streets; poorly maintained buildings: aspect of Downtown, it may be necessary for lots as the need for surface parking declines. of an attractive, comfortable pedestrian- overgrown lots; outdated signage; barren the City, in conjunction with the transit agency, Public on-street parking is a valuable oriented streetscape; use of durable materials; landscapes, and discontinuous sidewalks. to develop structured parking. commodity and needs to be preserved compatibly scaled buildings; appropriately From a developer's perspective, this lack of and enhanced whenever possible. When sized streets, etc. Also important is the care reduces the perception that the place is Parking areas must be sited and designed to Downtown properties redevelop, actions such development of a rich and highly aesthetic economically viable. convert transit users into customers. Publicly as driveway consolidation and access controls landscape throughout the Downtown. This accessible parking should be provided in will be necessary. has been addressed previously as "Extending Recommendations: strategic locations that allow customers to the Green." A good place to start would be visit multiple locations after parking once, thus to protect existing mature trees as a basis The City and Downtown property owners and reducing traffic and parking requirements on which to build the Downtown's green businesses should engage in an ongoing for individual businesses. Transit access character. effort to clean up, repair, and landscape points must also be designed in such a way the Downtown to provide an impression of to provide access to local businesses. Thus potential, rather than a place that has been transit parking, in conjunction with a grocery 1.8. Property Ownership passed by. It is important to do a number or hardware store at which a transit commuter and Lot Patterns of small things to make the Downtown ready may shop, is a success, while parking that for redevelopment. Small efforts such as requires one to get off the train and into a facade improvements, painting and new car to drive a few miles down the road for A major challenge for Downtown signage can all serve to improve the visual groceries, is a failure. redevelopment is the area's fragmented impression of the Downtown. Another issue property ownership. However, the average is the appearance of the Hwy 99W viaduct. The City must also evaluate its parking sized parcel in the Downtown is about The City and ODOT should partner to improve requirements for downtown uses. one acre, much larger than that of many the appearance of the structure and its side Developments convenient to transit and traditionally developed downtowns. Also slopes Also, the passages under /through accessible to a broader range of goods significant is that the largest privately owned the structure should be improved to enhance and services may not require more than lot is approximately 6.5 acres. The Downtown pedestrian safety and connections to other one parking space per unit. Furthermore is much less developed than traditional, fully parts of the community. businesses that are required to front a public evolved, central business districts. Much street and rely upon street parking may not of the Downtown is occupied by sparsely need as much off-street parking as businesses used parking lots. The potential for infill and 1.10. Parking along a commercial strip. On-street parking property assembly and boundary adjustments is a valuable public commodity and must is significant Parking is an urban design necessity for be preserved and enhanced to the extent the Downtown. It is expected that, until land possible. prices significantly rise, surface parking lots 11 N EXISTING DOWNTOWN, 2008 U u ' lit i r . '+►'%'-`'i;'I`,+► FUTURE URBAN y I i30 X F A R , S T U D Y F O R M The three scenarios that t make up the Downtown Urban Design Vision are ' the result of substantial ♦ !~d research and analysis which is documented in the attached appendix. ♦ The appendix includes the a" basis for how Downtown Tigard could develop in the \ ; ~ ` , ; / i i ohi /~f. '~i 10•= SEAR STUDY manner portrayed in the following pages. lair ~`L```\\ \ : . i/i/ice i... ' f/i~~/i - . I" I IIIi11I \ \?p_50 YEAR STUDY'- 13 3 The development of an urban place does not assumed that the City of Portland, which in occur overnight. Normally redevelopment the last 10 years has attracted the most urban occurs slowly, over long periods of time, refill and redevelopment in the region, will prompted by many factors such as the have used up much of its easily redevelopable market for a particular type of real estate sites. Thus, land costs will be much higher development, the needs and wishes of the for good refilVredevelopment opportunities property owners, and the ability of local and a substantial portion of this market will governments to provide incentives and shift to other close-in jurisdictions. Downtown assistance to develop high quality urban Tigard, Beaverton, and Milwaukie will be projects. likely candidates for this type of development, especially if provided with transit. In Tigard's case, the lack of financial resources makes it difficult to catalyze Another important assumption is that costs of development with such actions as assembling automobile travel will continue to rise due to property and making infrastructure higher fuel prices and increased congestion investments. Also, there are other market and on the region's streets and highways. financial variables that influence when and Therefore, close-in urban centers like Tigard how quickly redevelopment occurs. Therefore, will attract new populations of residents drawn it is not possible to make detailed projections by the opportunity to live in a high amenity about what the Downtown will look like in the area close to transit and services. future. However, it is possible to project a general understanding of future urban form based on existing conditions and things the local government can control, such as a future circulation plan and commensurate block patterns, urban renewal boundaries, and land use policies and regulations. Add to this some reasonable assumptions about market trends, and a picture of future Downtown potential emerges. This is what the City, along with its University of Oregon partners, has done. As previously stated, the following presents Downtown's potential future appearance. This work has been done as a visioning and educational effort to illustrate possibilities. Also it is a tool to begin discussion about how public and private actions can create an attractive and economically vibrant Downtown urban character. This project envisioned Downtown Tigard redeveloping in three distinct phases. The first development scenario occurs over a five to ten year time period. The second phase is ten to twenty years and the third twenty to fifty years from now. It is assumed that at the end of the fifty year timeframe, the Downtown is expected to be completely built out. There are major assumptions associated with these future urban form/development scenarios. The most important is that, within 10 - 20 years, Tigard and areas within the Hwy 99W / Interstate 5 travel shed will be served by light rail and other forms of enhanced transit such as bus rapid transit. Furthermore, it is 14 Phase I: Five to Ten Year Redevelopment - 2018 1. FANNO CREEK PARK AND PLAZA 2. WES COMMUTER RAIL 3. HOUSING AT FANNO CREEK 4. MAIN STREET GREEN STREET p, 5. NEW CONNECTIONS The Main Street Green Street project will / dramatically improve the aesthetic character of Main Street. Redevelopment may occur / ! spurred by this effort as well as the potential ' market created by new Downtown residential Within the 10 year timeframe, the City of development. Tigard's Public Works Department will have The Westside Commuter Rail Project will serve relocated to a new site and the Public Works as a catalyst for transit oriented development Annex will be redeveloped as single-family * near the station. The current Tri-Met Transit attached and multi-family housing. Center adjacent to the commuter rail station As the Downtown population of business will likely be the first site to redevelop. owners, employees, and residents increase, Because the site is directly adjacent to the Downtown street improvements will be new rail station, it is a prime location for a high necessary. It is especially important to density multifamily mixed use development. connect Burnham Street via Ash Avenue to the commuter rail station. Extension of Ash Properties south of the tracks, used today possible Avenue would make it to develop primarily as overflow parking and as vehicle logical blocks between the Portland & Western and twat storage, may also redevelop as railroad and Burnham Street. This would transit oriented housing. create access to land between Burnham and the railroad to be developed for high density housing. Furthermore, the extension of Ash _ Avenue would create a direct linkage to Fanno Creek Park, the Plaza, and the Commuter rail station. It is important to note that within the short-term time frame, parking will still be accommodated on surface lots but as urban development intensifies during phases two and three, and land values increase, parking structures will become more feasible. Within ten years. Fanno Creek Park improvements, and the development of a new plaza, will create a magnet for community activity and spur redevelopment investment in the Downtown core area. 15 9j •\1 ; .ter ~ 14! . 1 \ \ ; , aeaA aaa.L oa BAI dolaAz s-KO7 -7 Phase 11: 10 to 20 Year Redevelopment - 2028 1. HALL / HWY 99W DEVELOPMENTS 2. NEW RESIDENTIAL DEVELOPMENT 3. ASH AVENUE RAIL CROSSING 4. HIGH CAPACITY TRANSIT ON HWY 99W k ~ 1 i ` A major development catalyst will be the completion of the Hwy 99W / Interstate 5 light rail line between Downtown Portland and Sherwood. Tigard will become a sub- As the Downtown population of business regional transportation center for southeast owners, employees, and residents increase, and southwest Washington County and south It is assumed that within the 10 to 20 year Downtown street improvements will be Clackamas County. Bus, commuter rail, and timeframe, all four comers of the intersection of necessary. It is especially important to light rail will intersect in Tigard, providing Hall Blvd and Hwy 99W will redevelop. These connect Burnham Street via Ash Avenue to transit connections throughout the region. sites have exposure to high volumes of traffic the commuter rail station. Extension of Ash and would be prime locations for future retail, As new commercial and office development Avenue would make it possible to develop office, and commercial uses, particularly if occurs in the Downtown, more residential logical blocks between the Portland & Western there are improvements in either bus or light development will also occur. Hall Blvd will railroad and Burnham Street. This would rail transit, to the Downtown. This intersection see new multi-family development along with create access to land between Burnham and has a great potential to become an intense streetscape enhancements. The edge of the railroad to be developed for high density node of mixed-use activity- particularly Fanno Creek will become built out with single- housing. Furthermore, the extension of Ash commercial and office employment with family attached and multi-family housing. Avenue would create a direct linkage to Fanno opportunities for multi-story apartments and Creek Park, the Plaza, and the Commuter rail condominiums. This will require a new street station. connection to Hall Blvd from this area to improve connectivity. 17 .w Phase N: 10 #0 20 Year Redevelopment - 202 i r ,y4 R\\ s gs ' q 4 - ~ is Phase III: 20 - 50 Year Redevelopment - 2058 1. 99W REDEVELOPMENT 2. PERFORMING ARTS/CULTURAL CENTER 4. CIRCULATION 8 BLOCK SIZE 5. FULL DEVELOPMENT OF THE FANNO CREEK EDGE f ~ i s. S C Within the next half century high capacity r transiUlight rail will transform the Hwy 99W . corridor from auto oriented to transit oriented development. Properties along Hwy 99W will With the prospect of several thousand new. redevelop as a high density and high amenity units within the Downtown and along Hwy urban corridor with residential development 99W, and also with many thousands of new Ir. primarily along its segments with commercial jobs in the area, there would be the market for,. and employment development at specific high quality leisure and recreation services _ nodes, particularly at transit stops. in the Downtown. This would be the time for - the City to consider developing a Performing Arts/Cultural Center in the Downtown. Such a center could be located near residential areas along Hall Blvd. and Fanno Creek. Locating the center east of the railroad track , would further serve to tie the Downtown area ' a together. i i 3. PARKING STRUCTURES r' Within the 20 - 50 year timeframe, the street connections identified in the Circulation Plan will be completed. The result will be smaller, more viable, commercial and residential block sizes. During this time, the Hwy 99W viaduct structure will either be replaced or substantially remodeled. New connections During the 50 year timeframe, urban land will from Downtown can then be made to become so valuable that structured parking residential areas north and south of Main will be the primary way to accommodate Street. With the increase in pedestrian use, off-street parking. The challenge will be alternatives to at-grade Hwy 99W crossings to integrate structured parking into the will be necessary to connect the intense land Downtown's architectural character. It is uses on all four comers of Hall and Hwy 99W. a important these structures include ground floor uses, such as shops and restaurants to activate the street. There is great potential that by 2058 the edges of Fanno Creek that meet downtown will have full residential development. Residents will benefit greatly from balconies and patios at different heights of development. 19 deer 2058 . vetop - vte ~se ►tt: 7-0 - 50 Yea c 49 ti ter Q 2a 5 _ 10 Mears - 2018 ! l VOVVWOWN TIGAPD ,,,,sting Conditions r rG~1r ~ i +11'•ti itt+. gToWN -f)GAFD 2"08 a, j)OVV i/ ~-i. ~ » ? i'ts` ' t ri r / ~ ` j' 4~ti31tllS!{IStlliSlt~l~f••-~ i lUtl.. ,N . tltti~iltttlitttlts~+t1 jq ,..tip Ift tit t~;i1iU ` ° ~IEy 'ice 2 4 4e 50 -fears r 7.058 n ~ ~ Q 207-8 ~ 2Q Years a ~a Q /L ~tt !f!! r~t l ~ ~ e it !!i CONCEPTUAL 2058 g u zoo 97D ~!t ~r CONCEPTUAL 2 22 , 0 00 ~ 3 DETAILED OPPORTUNITY SITES a6p000 a The Downtown Urban Design .AQQO RESIDENTIAL AT FANNO CREEK Vision is intended as a tool to foster more in-depth eval- uation of specific sites in the Downtown for development. d It is an opportunity to expand t the community's discussion 4Q4p a from the very broad general = nature of the Downtown as a c4 p whole, to very specific sites. ~~pQ The following design studies in the detailed opportunity sites illustrate how more in-depth visual evaluation of specific development sites can occur. MAIN STREET TRANSIT CONNECTIONS In drawing from discoveries made during this study, the detailed opportunity sites visualize the potential building and landscape elements a necessary for a vibrant future commercial, civic, and residential area. HALL 8 99W GATEWAY , 23 1. Residential at Fanno Creek The improvements to Fanno Creek Park will strengthen its position as a community amenity and also increase the desirability for new residential development bordering the Park. The Public Works Annex, when it is vacated, will be a 3.5 acre redevelopment site that could be transformed into a high amenity residential area of townhouses and low-rise multi-family buildings.. A. PARK TO RESIDENCE RELATIONSHIPS r i The Downtown Design Standards will ensure that new development in proximity to the park does not overwhelm it. There will be reduced maximum heights for new development near the park, compared to the rest of Downtown. New streets or connections will open up the Park to the rest of Downtown. B. FRONT ENTRANCES C. GARAGES D. BALCONIES 8 PATIOS s y goo L Balconies and patios will provide some private open space for these new developments. Garages will be placed in the rear of the development so they will not dominate the streetscape. The facades of new residential development will be oriented to the public streets or pedestrian connections. This will provide "eyes on the street", while being set back enough to give residents a feeling of privacy. 24 ` Residential at ,,no Creek petalled Opportunity sites 4 z creek fans 9 ~ ~ v v 51 25 2. Main Street Connections T This location can be seen as a crossroads, j where Main Street, the focus of Downtown, meets the railroad, which connects to a wider freight rail network and soon with a µ q U wider commuter rail network (perhaps one W.lll - day stretching to Salem.) The 99W viaduct also crosses this area, carrying thousands of automobiles a day. A. OLD AND NEW BUILDING ADJACENCIES B. GREEN STREETS C. WEATHER PROTECTION D. LANDMARKS PIZ", The design of buildings and their relationships to the sidewalk environment are critical factors r The Downtown Design Standards will assure in the development of an active pedestrian environment. The Downtown Design Standards that new buildings will fit into the pattern of will require new development to include awnings or other features to protect pedestrians from - small storefronts that exists on Main Street, inclement weather. The potential construction of a new viaduct reinforcing its pedestrian orientation. could create the opportunity to integrate a The Main Street Green Street project will landmark. The pictured concept shows an result in the increase of planting areas and elevator connecting a high capacity transit the use of pavement alternatives to reduce stop on the viaduct to the Downtown below. the harmful effects of stormwater runoff into It could be integrated with a design feature 26 Fanno Creek. such as a clock tower. Detailed OpPn~UrntY Sites connections D Main street ' tied h 4 3. Four Corners Gateway at Hall/99W This location has been identified as a strategic development site, due to its location at two bus arterials. In this scenario five new blocks of mixed use (residential, office, and retail) development would be clustered around a future high capacity transit stop at the intersection of Hall and 99W. A new plaza and street connection could present a view corridor to the rest' of Downtown. New blocks of development would occur over structured parking. r_ A. PLAZA AMENITIES B. PEDESTRIAN CROSSINGS T C. VIEWS i if k S + The TDIP calls for a plaza to be included The construction of high capacity transit in The site's relatively high elevation presents as part of the private redevelopment of the the 99W corridor, will increase pedestrian an opportunity for taller buildings that would Hall/99W area. This plaza would be a smaller activity on the street. To connect the intense have views of the surrounding Tualatin bookend to the main public plaza next to land uses on all four corners there will need Valley. These 5-8 stories buildings would Fanno Creek Park. This open space could to improvements in pedestrian safety and also serve as landmarks to the entrance to include seating, fountains, public art, and comfort. This could come in the form of Downtown. space for programmed activities. enhanced at-grade crossings, or under and over crossings. 28 Four Corners Gateway at Hall/99W y /yam 1 HMO! r + t J• s' ~ ..L1.. s s . ~ i Kno4 ~rt 4i 4 S;, J fb J J f~ . l d\`,K o m 29 rpU.)ar n01 n-f ?ESL,- is - n 9 ender- -Z-4p-rn Na . 3 l1. 16-oe 4 O S f^ ~ r 1 Tigard Downtown 1 Future Vision: Q R - a visual refinement of the TDI P City Council Presentation Q November 18, 2008 ® UNIVERSITY OF OREGON Project Purpose: • Develop a clear understanding of Downtown Tigard"s future development potential and urban form. • Graphically refine the Tigard Downtown Improvement Plan (TDIP) to express an urban design vision for the Downtown. S • • • Q r • 0 53 f4 • 40 41 jo~ *.r i ti t s a -AL -T % ~ I • M j. Ilk e~ ~f History and Context: #4y p„, Tigard Downtown AO~FP~ Improvement Plan F~ ...rudpe lv ~i .k" ter'.., a t f w R~.YGwtnN aMraKa w~Y a~~u AbPK9eMK PyfmA+ $~x Nb+eM M!£p'M peµro3~y. AY'§ Jv?N/4 C+ah F4yp' .,a., ' r €•r od Design Alternative History tt R Regional , Context = s a r xrr ~ a. ~d m ! Y .8 -jE i 4^ s t -3i } a 7 1 }7 x F j L n i r ~~r`+v .v x ~5~Vi ~Y~ mrx !N`'.µ } N' A ~ .~.+~f • t p t f story and Context r pill nr v w 2040, metro context B History and Context- .i Tigard Context P;. ' ATP ~ . irr j ,5. o Format of Document L Fand Recommendat'mns H. Future Urban Fora M. Detafled Opportunky Sole Stucco es W. AppendcN Mstoryo Past N ann'M Documents Regbna~ and Loca~ Context PhyMca0 and poHUca~ Framework Soto Document atbn Green Urban Network t n Circulation Plan < f + 4~ J j e ~ f i;. i .i t MAIN ST L Hndhp and 0 0 .00o~0 G~C~COOo~~C~~C~~ 00ns - - - 2. Block Sizes ' go d s 0, CMIL rat Existing Block ASF MAIN SS. L Hndhgs and _ Recommend atbns i 2. Block Sizes _ - f I 4 yI - d Conceptual Future Block f i f AShn T% pZUA22~58 rr 6,~ 0 ~~a Reco Green ~1 . the Extending town~3 hour pown S f -1 4 f 3 Y ryy b o- andatons and Re Co nts e6,v,.. gs anOppor and constraints tun F wes a anno Cre 4. PAN r i c~~o~~~ tra ,ces o o and o ~ own %0 En ~co°r~~ d po`~ nt ~o Blvd. an 99w, 6~ 'a i Hndhgs and Recommendatomnso 6. WES Commuter Rail/ P&W Rail Line 7. Land Use Regulations and Design Standards 8. Property Ownership and Lot Patterns 9. Downtown 's First Impressions 10. Parking HO Future Urban Form Potential Build-out Depicted over 50 years • 5-10 years • 10-20 years • 20-50 years 0 o n ~ ~ ~q t Downtown Tigard 20080 Y t 4+ ' r y ,till J's YY \ lei\y'}~ V <1~1K t J if ~ 7 i+ t , fj rJ J OlIzi k\1- fl \3 ,Mini;,,. l ot+, rN '~3 +a 43 W5 9-Ro C, F~ Downtown Tigard C Hall/ 99W 2018 Vision = - New Development 31 Transit Oriented Public Plaza and Fanno Creek Development Park Improvements tJr : " i f yc* V: sib y. f . s Public Works Annex Residential i ,~Q CT} Redevelopment ~a k Hall/ 99W Intersection elo s n rd Fully { Redev p Tiga powntow . 4 f b 28 Vision ~t 20 H1gh Capacl f~ ~ 4 ~ , Transit Corridor increased Housing q 11 1: 99W Corri or a - Redevelops A ~ ~ l Downtown Tigard TM 2058 vision Performing Circulation Plan x Arts/Cultural . Implemented Center ♦ I n Parking Structures Fanno Creek Edge Fully Redevelops t. - o I CCNCU-TUAL 2:55 ' . M. Deta'fled Opportunoty S'Re Studes Detailed visualizations of potential development at three opportunity sites: 1. Public Work Annex (next to Fanno Creek) 2. Main Street and the railroad intersection 3. Intersection of Hwy 99W and Hall Blvd. } _ f ~ •k ~ ~ Pty a0 5~ ~r 1 ~1r\ w ~ i lT ~ ~ Z ~es6de~~~, at F~n~►o~eV. ®egaaled ©pPott+un~~ S71tes `1Y rt' ; Qh i , l czeek ~i 5 t ff i C .gib' n , ~ • s. * 1 I ' 1r" `i' i~•,` rye ~"r t .1,,. _ ~ ''~►t!. ~ Imp' a v f f! rrh r r, t' f ~ 4 ! I t u • < ` ~ l ~ r,~;~~ fir'-. ' / .r .✓f ~ ti ~ tV'~ r . E e ~y - orb ry , u . a Tj age, ~ r t R~ a ~ ~ ~ ~ ~ .0. ,4...i ti. s [ N c d s ~ t~' t Lf ~ L. -,q w~`~ ~ l k Y~,~ r a (9~ ~ 3 1' - t . 4:} ~ 5 ¢e~ r i ~ 1 ~ ~ - ~t~ M 1 ~ iC:. ~y. ; .lit. ".Y" ~ y ~hr/ n _ ~i ~ MS - wt9~ ~1` ~ ~ r t soy' v ~s~*fi, ~:y: ! i } 2: ~ t~ ,mot v . ~ ti ..r r A b JJ Tl K t 4• 1 Y! . ALL BLVD • .c- 8 Ir~ Document Uses: • Provides information to make decisions about the key building blocks for urban renewal such as downtown circulation, needed improvements to public facilities and services, land-use regulations and design standards, etc. • A tool to communicate Tigard's vision to property owners and businesses, investors, regional and state decision-makers, and the public. • Provides a clear picture of the goal to be attained as a reference point for decision-making. Thankyou V Agenda Item # Meeting Date: November 18, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Highway 99W Urbanization and Transit Policy Issues Prepared By: Ron Bunch Dept Head Approval: M City Mgr Approval: Vg f~j ISSUE BEFORE THE COUNCIL Review and discussion of Highway 99 urbanization and transit policy issues STAFF RECOMMENDATION Discuss Highway 99W urbanization and transit policy issues with staff, and provide direction if needed. Staff would like to know if Council desires to be periodically briefed on this issue, especially as progress is made on Metro's High Capacity Transit and Regional Transportation Plan projects. KEY FACTS AND INFORMATION SUMMARY Tigard, with its regional and state partners, has made significant progress over the last three years to address traffic capacity and safety issues on Highway 99W. Several needed projects have been funded and/or are in the engineering phase. For example, ODOT and the City jointly received major funding to improve signal timing and synchronization on Highway 99W through Tigard. Also, the City and State were short-listed for possible federal funds to address capacity and safety problems at the Highway 99W/Gaarde /McDonald Intersection. This is in addition to a planned ODOT construction effort to connect the highway's discontinuous sidewalk system. The City itself plans to construct needed improvements at the Greenberg/Highway 99W intersection and is working in concert with Washington County and ODOT to do the same at the intersection of Hall/Highway 99W. The City and ODOT recently completed the Tigard 99W Improvement and Management Plan as a tool to guide transportation related improvements and management efforts over the long term. One of the most important findings of the planning effort was that new lanes should not be built on Highway 99W because latent demand would use up the added capacity in short order. The best way to manage traffic generated by new population and employment growth is a balanced traffic and transit improvement program. It is especially important that Highway 99W be planned for future high-capacity (light rail) transit facilities. City staff is actively engaged with both Metro and TriMet in the Regional Transportation Plan (RTP) and High Capacity Transit (HCT) planning processes. In addition, Tigard staff meets regularly with the Transportation Managers Advisory Committee (I MAC) hosted by TriMet. The most significant staff level involvement is at Metro's HCT Subcommittee, which will meet six times from September to late spring 2009. The outcome of this effort is to recommend a regional High Capacity Transit Plan to the Metro Policy Advisory Committee (MPAC) and the Joint Policy Advisory Committee for Transportation QPACT) The recommendation will include Priority HCT Corridors and Projects. 1:\LRPLN\Counci1 Materials\2008\11-18-08 AIS I-Iwy99W Urbanization and Transit Policy Issues.doc 1 Metro Council will ultimately adopt a HCT Plan based on MPAC and JPACT's recommendations. Appended as "Attachment 1" is a graphic illustrating the high-capacity transit planning process. At this time, the HCT subcommittee has completed its evaluation of "big picture" screening criteria for future HCT corridors. At its next meeting, the subcommittee will take up corridor evaluation criteria. Among the many screening and evaluation criteria, is the requirement for transit supportive land uses. It is one of the most important. Tigard is like other jurisdictions in the region that view their regional and town centers, and transportation corridors, as logical places for more intense urban redevelopment. Therefore, Tigard should be prepared to accommodate much more intense land uses adjacent to Highway 99W to support future light rail HCT. Furthermore, Tigard should demonstrate that Highway 99W could redevelop to a highly urban and amenity-rich mixed use residential, commercial, and employment corridor. To this end, staff plans to work with the University of Oregon's Portland Urban Architecture and Research Laboratory (PUARL) to develop a land-use/urban design vision for the portion of the Highway 99W Corridor within its city limits. The project would illustrate the potential of the corridor to develop urban land uses at intensities necessary to support regional investment in high-capacity/ light rail transit. Furthermore, the project will show 1) how the corridor's aesthetic/livability issues can be overcome to develop a place where people want to live, work, shop, and recreate and; 2) how it is possible to incorporate "green" design elements into a dense urban corridor development to enhance aesthetics and livability. The project will also be important for future citizen engagement efforts; evaluation of land development potential; infrastructure and public facility planning; and as a starting point for major land-use changes. It is expected that the Highway 99W Land Use Vision will be completed by fall 2009. OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS Support light rail on Highway 99W Continue state and regional advocacy for Transportation Improvements in Tigard Implement the Comprehensive Plan ATTACHMENT LIST Attachment 1: Graphic illustrating high-capacity transit planning process FISCAL NOTES N/A I: \LRPLN Wouncil Materials\2008\11-18-08 AIS Hwy99W Urbanization and Transit Policy Issues.doc 2 ATTACHMENT 1 HCT Process Overview a ° 0 't • • o, o HCT SYSTEM PLAN Agenda Item # Is Meeting Date November 18, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Proposed Commercial Area Sewer Reimbursement District SW Baylor Street and 72"d Avenue Prepared By: GG B~eW Dept Head Approval City Mgr Approval: ISSUE BEFORE THE COUNCIL Informational briefing of an upcoming sanitary sewer district project. STAFF RECOMMENDATION No Council action is required. KEY FACTS AND INFORMATION SUMMARY As described in the attached memorandum, the formation of a Commercial Area Sewer Reimbursement District has been requested in the Tigard Triangle. Staff plans to submit the proposed district to Council for formation and eventual construction of the improvements. Because this district differs from previous residential sewer extensions, information regarding the proposed district is being provided to Council in advance of Council consideration to ensure that Council is fully aware of the details of the proposed district and to answer any questions that may arise regarding the proposed district. OTHER ALTERNATIVES CONSIDERED None CITY COUNCIL GOALS The proposed Reimbursement District furthers Goal No. 2, "Complete the update and begin the implementation of the Comprehensive Plan", by providing areas with septic systems with sewer service as required by the Plan. ATTACHMENT LIST Memorandum dated October 28, 2008 to City Council with the following attachments Resolution No. 97-49 Proposed District Map Centurion Homes Request with Petition Attached Letter dated August 5, 2008 from the City to Lot Owners FISCAL NOTES An estimate of the project cost will be prepared once a preliminary design is completed. Funding is by unrestricted sanitary sewer funds. i:\engtgregVeimbursement distdcts\baylor st and 72nd\11-18-08 proposed 72nd mim dirt ais.doc i0 F M MEMORANDUM C~Aan IMAM TO: Mayor and City Councilors Craig Prosser, City Manager FROM: Gus Duenasvr~ City Engineer RE: Proposed Commercial Area Sewer Reimbursement District SW Baylor Street and 72nd Avenue DATE: October 28, 2008 On November 25, 1997, City Council approved Resolution No. 97-49 (Attachment 1) establishing the Commercial Area Sewer Extension Program. The purpose of the program is to provide sewer service to commercial areas through Chapter 13.09, Reimbursement Districts, of the (TMC) Tigard Municipal Code. Unlike the Neighborhood Sewer Extension Program, the sewer districts formed in commercial areas are not offered the incentives available to residential neighborhoods. Because the connections to sewer are typically part of commercial development, the lots will have to pay the full share of sewer installation costs upon application for connection. Except for this distinction, all other requirements for these districts are as outlined in Chapter 13.09 of the TMC. We are considering the establishment of a commercial area sewer reimbursement district in the Tigard Triangle to extend sewer to commercial lots. As shown on the attached maps (Attachment 2), the proposed project could serve as many as 38 commercial lots east of SW 72nd Avenue and along SW Baylor and Clinton Streets. This project, combined with the sewer proposed for the Tigard Triangle LID No. 1, would serve almost the entire area east of SW 72nd Avenue. This memorandum is to let you know that we plan to submit this proposed project to Council for district formation and eventual construction of the improvements. This project was initially proposed by an owner who collected signatures from 11 of 15 nearby owners interested in the project (Attachment 3). The owner of five lots near Clinton and SW 72nd has also expressed interest in the project. These five lots are included in an approved land use permit for development by Lampus Development. To serve a wider area and provide a more comprehensive approach to providing sewer in that portion of the Triangle, we enlarged the district to potentially serve 38 lots. City staff surveyed the remaining owners by mail (Attachment 4). Below is the combined summary of owner interest. Interested in the project 21 Lots Not interested 5 Lots No response 7 Lots Lampus Development 5 Lots Total 38 Lots The next step in this process is to retain a consultant to prepare a preliminary design and cost estimate for the proposed project. This is to verify the feasibility of serving the lots shown in the proposed district, and to provide the overall costs for the project. The owners will then be invited to a meeting to discuss project details and offer comments. As with all reimbursement districts, formation of the district will require Council approval following an informational hearing. The owner meeting is expected to be held sometime in January 2009. Council will be requested to form the district in February so that the project may be constructed during the summer. Attachments 1. Resolution No. 97-49 2. Proposed District Maps (2.1 and 2.2) 3. Centurion Homes Request with Petition Attached 4. Letter dated August 5, 2008 from the City to Lot Owners hengVregVeimbumenent distdcls\baylor st and 72nd\11.18-08 72nd rein dist memo.doc Ck CITY OF TIGARD, OREGON RESOLUTION NO.97- A RESOLUTION ESTABLISHING THE COMMERCIAL AREA SEWER EXTENSION PROGRAM WHEREAS, on May 10, 1994, Tigard City Council approved Ordinance No. 94-10, repealing Tigard Municipal Code Chapter 13.08, Street, Sewer, and Water Improvements; and adding Chapter 13.09, Reimbursement Districts; and WHEREAS, on June 13, 1995, Tigard City Council, by motion, approved the Capital Improvement Program for FY 1995-96, which included funding to establish the Neighborhood Sewer Extension Program; and WHEREAS, the Neighborhood Sewer Extension Program extends public sewers to residential neighborhoods and recover costs through Reimbursement Districts in accordance with TMC Chapter 13.09; and WHEREAS, on April 9, 1996, Tigard City Council approved Ordinance 96-13, updating Tigard Municipal Code Chapter 13.09; and WHEREAS, on June 24, 1997, Tigard City Council, by motion, approved the Capital Improvement Program for FY 1997-98, which again included funding under the Sanitary Sewer Fund for the Neighborhood Sewer Extension Program; and WHEREAS, the Tigard City Council finds that the funding of sewer reimbursement districts should be extended to commercial areas as well as residential neighborhoods. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Commercial Area Sewer Extension Program is hereby established to extend sanitary sewer service to commercial areas. SECTION 2: Recovery of costs for installing sanitary sewers under this program will be through Reimbursement Districts in accordance with TMC Chapter 13.09. SECTION 3: The funding provided in the FY 1997-98 Capital Improvement Program for the Neighborhood Sewer Extension Program will be the funding source for both the Neighborhood Sewer Extens.;.on Program and the Commercial Area Sewer Extension Program. RESOLUTION NO. 97- Page 1 SECTION 4: Should the funding required for proposed projects exceed the funding available, priority will be given to projects in residential neighborhoods. PASSED: This day of ~Ll r✓r'ri 1997. Mayor - City of Tigard ATTEST: C&1~- City Recorder - City of Tigard i Acitywide\res\casextp.rcs RESOLUTION NO. 97-_ Page 2 72ND, BAYLOR & CLINTON STREET DISTRICT NO. XX FY 2008-09 SANITARY SEWER EXTENSION PROGRAM A PORTION OF THE NW 1 /4 NE 1 /4 SECTION 1 T2S R1 W W.M. 72ND A 72ND AVE 72ND AVE `gty ~ N Z Z 0 O ~ z } 0 U ~ Q O VE c~n 70 A VE v~i U, r z of 0 o z z ¢ ~ U m Q 69TH AVE 68TH PKWY \L-LL 68TH PKWY 687H PKWY PROPOSED DISTRICT NTS e m o 0 1~. o a CENTURION H OM 1- S July 1, 2008 Agustin P. Duenas, City Engineer City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 As a property owner at 7105 SW Baylor Street I request that the city initiate forming a sanitary sewer reimbursement district in accordance with TMC Chapter 13.09 to extend sanitary sewer north on 72"d Avenue from Clinton to SW Baylor Street and then east up SW Baylor Street to the intersection of SW Baylor Street and SW 701h Avenue. Please find enclosed: (1) A petition signed by eleven of the fifteen property owvners expressing an interest in being provided sanitary sewer service and requesting additional information (2) A map showing the proposed sewer extension and the affected properties (3) A list of the affected property owners, the property addresses and the owners mailing address (4) A draft resolution to form the reimbursement district. As 1 receive answers back from the remaining property owners, I will forward their signatures to you. If you have any questions or need additional information, please don't hesitate to contact me at (503)620-2047 or e-mail me at phi lncenturionhomes.net. Sincerely, Philip M. Gentemann 'C~~ M cKim S. McMillan, P.E. 12S Stc Gonzagz St. Suite 100 Pnttiand. Oregon 0;22; 503.a20.2G47 ~taoc; iG3 620 2287 =.A r;,v.<enntr'nniu,mes net BY SIGNING BELOW, I AM EXPRESSING AN INTEREST IN BEING PROVIDED WITH SANITARY SEWER SERVICE AND REQUEST ADDITIONAL INFORMATION PLEASE INDICATE IF YOUR HOUSE HAS A BASEMENT PRINT NAME PROPERTY ADDRESS SIGNATURE BASEMENT Y OR N Ira v S csi~e~.9 sw )l LUZ ~lq yes Zt'~o S"~ ~j Lop G 5 _Z \j I ti d n ti (o U S a C-A l!"TIC d~,l ~Z4Z~' ~l 7^. /LoVH 7135 SW 5-r- ye-s 17 0 -1 BY SIGNING BELOW, I AM EXPRESSING AN INTEREST IN BEING PROVIDED WITH SANITARY SEWER SERVICE AND REQUEST ADDITIONAL INFORMATION PLEASE INDICATE IF YOUR HOUSE HAS A BASEMENT PRINT NAME PROPERTY ADDRESS SIGNATURE BASEMENT Y OR N 7ll~ /7 /VX All BY SIGNING BELOW, I AM EXPRESSING AN INTEREST IN BEING PROVIDED WITH SANITARY SEWER SERVICE AND REQUEST ADDITIONAL INFORMATION PLEASE INDICATE IF YOUR HOUSE HAS A BASEMENT PRINT NAME PROPERTY ADDRESS SIGNATUR BASEMENT Y OR N d S w ~ I QPG~x / PACIFIC MIZ'I HW1S1'T111 /~p /opfOreg~o•7n,~111C. Q t Features Subject Property: 1 S 13 DC TLs 9100, 211010, 200 . ~ pFa~i 1 I 300, 301, 400, 2600, 2700, 27( 1 I 2800, 2900, 3000, 3100, 320( i 3300, 3400, 3501 i ' Tigard, OR 97223 Washington County i 1 `---SANTA NES Key Features T Urban Growth Bounds Urban Growth Area i • I t~_, J Iii i Park r IL = • • • ; ---i it I~ Cemetery s 7 g g b is 1 :1 Golf Course r t"2 i Community centers '01 ® • iy y; Flood Plains Wetlands s Major Rivers & Lake: m All River Shading A11 River Linework ? Stream Route F. W :u. City of Tigard, Oregon 13125 SW Hall Blvd. Tigard, OR 97223 August 5, 2008 M a.R 4 Proposed Sanitary Sewer Reimbursement District Owners of lots east of SW 72nd Avenue and along Baylor have expressed an interest in a City project to extend a sewer to their lots. This sewer could be further extended along SW Clinton Street and SW 70th Avenue to serve a wider area including your lot. If a majority of the lot owners along the proposed extension of the sewer express interest, we may enlarge the district to include those lots. All lots that can be served by the sewer extension will be included in the district. The sewer would be constructed through the City's Commercial Area Extension Program. The City would install public sewers to each lot within a Reimbursement District and the owners would reimburse the City for a fair share of the cost of the public sewer at the time of connection to the sewer. There is no requirement to connect to the sewer or to pay any fees until the owner chooses to connect to the sewer. The project will not cause any liens. In addition, each owner would be responsible for disconnecting the existing septic system according to County rules and any other plumbing modifications necessary to connect to the public line. The extent of the proposed project will depend upon owner support of the project. Owners will have an opportunity to express their interest in the project after the estimated cost to the owners is available. Currently, you and the other owners are asked to mark and return the enclosed self-addressed postage paid post card indicating which response best express your interest in the project. You are also encouraged to provide additional comments either on this post card or separately as indicated below. Please return post card by August 14, 2008. Questions or additional comments may be sent to: Greg Berry, P.E., Project Engineer Community Development Department 13125 SW Hall Boulevard Tigard OR 97223 503-718-2468, greg(,tigard-or.gov I:%englgreglrelmhumennent districlstaylor at and 72ndlsurvey aug 08.doo Phone: 503.639.4171 Fax: 503.684.7297 www.tigard-or.gov TTY Relay: 503.684.2772 Eps Peel Labels A CA See Instruction Sheet ; Use Avery@ TEMPLATE 59617- Feed Paper ® for Easy Peel Feature AVERY®59617"' 1 'BEACH DAYLE D EVELYN O GORGER RICHARD A/MOLLY J 11530 SW 72ND AVE PO BOX 230725 TIGARD, OR 97223 TIGARD, OR 97281 HARRIS FRED L HARRIS ALCORN FAMILY TRUST 11540 SW 70TH 19325 SW ROSA RD TIGARD, OR 97223 ALOHA, OR 97007 CARL H JOHNSON FAMILY L P II ALCORN FAMILY TRUST 8965 SW BURNHAM 19325 SW ROSA RD TIGARD, OR 97223 ALOHA, OR 97007 LAW JOHN C WAGAR CREDIT SHELTER TRUST 6945 SW BAYLOR ST 14845 NW RIDGETOP CT TIGARD, OR 97223 BEAVERTON, OR 97006 WINKLER ROBERT G PETERS ARDEN & SHIRLEY TRUST 11745 SW 70TH 7135 SW CLINTON ST TIGARD, OR 97223 TIGARD, OR 97223 MONFARED FARSHAD & DORTON CHARLIE RAND 16879 SW KOLDING LN 7075 SW CLINTON ST BEAVERTON, OR 97007 TIGARD, OR 97223 JACKSON FAMILY LIVING TRUST YOON SUNG & RAE 7045 SW CLINTON ST 7015 SW CLINTON ST TIGARD, OR 97223 TIGARD, OR 97223 MYERS FAMILY LLC MARY MALETIS 2 LLC 5 CENTERPOINTE DR #280 2338 SW MADISON ST LAKE OSWEGO, OR 97035 PORTLAND, OR 97205 FARZA JAVAD IMPERIAL INVESTMENT PROPERTIES L 7110 SW CLINTON ST 5285 SW MEADOWS RD #369 TIGARD, OR 97223 LAKE OSWEGO, OR 97035 MYERS FAMILY LLC FIVE CENTERPOINTE DR #280 LAKE OSWEGO, OR 97035 ttiquettes faciles a peler A Consultez la feuille www.averycom Utilisez le gabarit AVERY@ 5961""` Sens de chargement d'instruction 1-800-GO-AVERY -49anAa nom Nu s ~ ~s oa Proposed SW 72nd Avenue Sanitary Sewer Reimbursement District Commercial Area Sewer Extension Program November 18, 2008 Pro osed SW 72nd Avenue Sanitar y Sesw'er Reimbursement District. 72ND. CAYLOR & CiUNTON ST;?__.T D14zRIOT NO. YX 2:000 -44 SANITARY SEWER EXTENSION FROG-., } va3Rsl;N Or THE 31W 1/4 NE 5,/4 5 ut1ON i T2S Rif' W-1/, 38 lots in the . K ' proposed K . . ..district . a. r t_ ~ r - - PROPOSE-3 DISTRICT ;LAS 2 Proposed SW 72nd Avenue Sanitary Se;";er Reimbursement District ❖ District would include 38 Mixed Use Employment lots ❖ Tigard Triangle Design Standards require sewers 3 Proposed SW 72nd Avenue Sanitary Sewer Reimbursement District *:*Commercial Area Reimbursement Districts authorized by Resolution No. 97-49 Early connection incentives do not apply 4 P~aposed SW 72nd Avenue Sanitary Reimbursement District .ry Owner Interest Survey ❖ Interested 21 Lots ❖ Not Interested 5 Lots ❖ No Response 7 Lots ❖ Lampus Development 5 Lots ❖ Total 3 8 Lots 5 Proposed SW 72nd Avenue Sanitary Sewer Reimbursement District Schedule • Preliminary Plans & Estimate February 2009 • Owner's Meeting March 2009 • Council Approval Requested March 2009 • Construction Summer 2009 6 Staf 'Recommendation Staff recommends that the City proceed with the project design ❖ An engineering consultant firm will be contracted to perform the design work ❖ The consultant contract will be submitted for Council consideration at the December 91 2008 meeting Agenda Item # 6 Meeting Date November 18, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title: Status Update on the Hall Blvd/Highway 99W and Greenburg Road/Highway 99W/Main Street Projects Prepared By: A.P. Duenas Dept Head Okay City Mgr Okay ISSUE BEFORE THE COUNCIL Informational briefing to Council on the status of the Hall Blvd/Highway 99W and the Greenburg Road/Highway 99W/Main Street intersection projects. STAFF RECOMMENDATION Council comment and input on each of the projects is requested. No formal Council action is required. KEY FACTS AND INFORMATION SUMMARY This status update will provide Council with the latest information on the Hall Blvd/Highway 99W and the Greenburg Road/Highway 99W/Main Street intersection projects. County and City staff will be making the presentation to Council. The update will include the following: • Progress on design completion for both projects • Project elements that will impact traffic patterns, especially at the Hall/99W intersection • Feedback from the open house conducted on October 23, 2008 to solicit comments from adjacent businesses that would be most affected by the Hall/99W project • Feasibility of combining the two projects for bid under one construction contract • Potential to package the two projects for funding consideration as one project under the upcoming stimulus package • Tentative schedules for implementation • Upcoming open house in December 2008 to receive comment and input from a much wider audience OTHER ALTERNATIVES CONSIDERED None COUNCIL GOALS "Pursue opportunities to reduce traffic congestion in Tigard." ATTACHMENT LIST None FISCAL NOTES The Hall Blvd/Highway 99W intersection project is funded through the Countywide MSTIP in the amount of $4.9 million with a maximum $750,000 contribution from Oregon Department of Transportation. The Greenburg Road/Highway 99W/Main Street intersection project is funded through the City's 3-cent local fuel tax established for the express purpose of funding the intersection improvements. I:\ENG\GUS\000NCIL AGENDA SUMMARIFS\2008\11-18-08 STATUS UPDATE ON THE FIAL.-99W AND GREENBURG-99W-MAIN INTERSECTION PROJECI'S AISDOC i SW Hall Blvd / Hwy 99W Schedule o° 2008 "M SCiIEDIJLE (UUl. !W.etlln nemkI.tu~! Flrus} V~L p.n Nq lm IaH Nrynl STKtla. CSUAn Vnenn Ortmk. Cu+nY i.MUI kn~ .R~ ~1~ lim 14 Ewa ~pk.~+ III I HIM fill Final Design JS'bs¢L nianl Resisinm IOD% R-i- R• tot Way Ac WOWF; Pn~ ti and R. &Kntibn t 04,51 on O11Tif; mrd'mMi.m and P-icing Nekcutbn Pro M Perndtti : ODOT/ Environmental I Ridd and (Cased cOm - - - - - - - - - 13iddirm Conbncl Award L 11. :LL - C.«ISLUtion I a .r~r~G70N,r0 1NHPacific 0'. 0 REGO~ gigolo% 9\N and Greenberg all BOujevardl9 H Street Intersection ~(O F(OaLd/99\N/MIm9rovements Status Update 18, ►lovember 208 Cam: WHPac~~►c y~Kpacific _ t t $ R n ' ,t} G,L O h C 1 J R Y~ a I:.. i L-% SW Hall Boulevard/ Highway 99W ~ Intersection Improvement • Washington County MSTIP Funded with some funding from ODOT • Approximate cost is $6-7 Million • Design is at 60% level of completion • Right-of-way acquisition is just starting • Construction to start early 2010 3 Project Issues • Significant right-of-way acquisition required • Hazardous materials issues at Tigard Auto Center Site • Design Exceptions needed from ODOT • Access management plan implementation impacts properties • Utility relocation and coordination • Bus pullout added on Highway 99W 4 i Project Benefits • Traffic capacity and operation improved by adding northbound and southbound lanes on SW Hall, and eastbound lane on Hwy 99W • Improves to nearly 20 year design life • Improved pedestrian access- providing wider sidewalks, City Gateway feature site • Improved bicycle access by adding lanes • Improved safety and accident reduction s overvieW ! s ~ n Plan De Preliminar ! ; l'g ri LL ~`ti i f ~ r t ry V aw } t J H :fit ,moo ~ k lb.C yWKpac c REG Blvd SE icorner Hwy- 99\P4 . i' jON C D low* y~xpau OR [Gb\ all 99W Bbid SW corner , H - f _ -C s ~ w w et r~ t Y-~ t4 l j r r 1 y !e,GT ON CO q G _ 3 ti ~ a C ~ VIPaC1f1C OkEGO'l / Hwy 99W / Hall Blvd NE Corner e e.:qy 'Il '1 RFC I BEd; cl C r UYy :4 i ss lam s ,r`~GTON CO a 3Q~G?, a WHPaclfic ° OREGON I Hwy 99W / Hall Blvd NW Corner - ,s W raf i 3 .f i<< tip imms LL gaff, , ACIFICIM OF_ r GTOly O WHpifc-ific 3~O't ` EIG~707 SW Hall Blvd. 1 GIQ 4,1, 1 41~ 111 l 1 ' a xa - ~i►rt;rrrr. a ~OC,TON 17 C0 3< C WHPacific &T I SW Greenburg Road/ Main Street/ ~ Highway 99W Improvement • Funded through 3-cent City local fuel tax • Approximate cost is $5-6 Million • Design is at 50% level of completion • Beginning-design work to possibly merge with the SW Hall/ Highway 99W project • Right-of-way acquisition can begin in spring 2009 • Construction to start early 2010 12 Project Issues • Significant right-of-way acquisition required from properties on SW Greenburg Road • Design coordination with ODOT needed to confirm Highway 99W design requirements • Construction costs greater than anticipated • Utility relocation and coordination • Bus pullout additions on Highway 99W to be investigated 13 i Project Benefits • Traffic capacity improved by adding lanes on SW Greenburg, Main, and on Highway 99W • Improved pedestrian access by providing wider sidewalks, City Gateway feature site • Main Street landscape improvements to begin implementation of the Downtown Streetscape Master Plan • Street and pavement improved to 20 year life 14 Corner NE 1 Greenburg Rd - ea-- gg\N / 4 ISO 111TTTMMM ~ ~ „y y, r t GjON CO u xpa~l~c ,V OREGOa 1 1 1 I / Hwy 99W / Greenburg Rd NW Corner - >r I _ 1 y ALL a. ; v 3 sow too ~.7 4`~GTO(y WHPacific I~Z 7D OREGON miln intersection- 99W HWY 11; will tt ~ t r ,.f1 l F SON . ~ ya\rG _ CpG2~ ~ a k` WK~'acl~c ~ ~ A OREGON SW Hall Blvd / Hwy 99W Schedule 00 2 MR NM19 SCIIEDUI E n n . w..m o. ~e . i.~. F e J .aa v.r b~ my w .smne aw wens o n r _ e .t b..e ati s>» u ry aae aq.m. I I Fl FM n 1Sg. SaF.miltN Xrb Res'i5ir.ro Io1Yb Marai.ms R t of We A tkm PnKm UIRR ' Coordinatkm and Reb" lun Crnndimli..n mul f ermininy Rektmiun Projmt Perndtli : ODOTI Environmental I 1 Biddi atKi Omstrudkm aw fi.A C.m.t A-M IITT Caistnkln.o _LLEE I I 1 _ GToN Cp 1NHPacific OREG0N 77jr7 Agenda Item # Meeting Date November 18, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title: Extension of the Local Fuel Tax Collection Period Prepared By: A.P. Duenas Dept Head Okay City Mgr Okay ISSUE BEFORE THE COUNCIL Discussion with Council on the proposed amendment to Ordinance No. 06-21 to extend the period of collection for the 3-cent local fuel tax to collect sufficient revenue to fully fund improvements to the Greenburg Road/Highway 99W/Main Street intersection. STAFF RECOMMENDATION That Council comment on the proposed amendment to Ordinance No. 06-21. KEY FACTS AND INFORMATION SUMMARY • The current fuel tax collections are not at the level needed to construct the Greenburg Road/Highway 99W/Main Street intersection improvements. Based on actual revenues received during the period April 1, 2007 through August 2008, an estimate of $55,000 per month should provide approximately $3.3 million over the period beginning April 1, 2007 and ending December 31, 2011. This monthly revenue stream may decrease over time, if the current trend towards more fuel efficient vehicles and less gas consumption continues in the future. • The total current project cost estimate as of September 2008 is approximately $5.1 million in 2008 dollars resulting in a shortfall of $1.8 million. Because this intersection is on an ODOT highway, Council felt that ODOT should provide the additional revenue needed to construct the project. By letter to Jason Tell dated May 6, 2008 signed by Mayor Dirksen, Council requested funding assistance from ODOT (Oregon Department of Transportation) to address the shortfallin project funding. At the Council meeting on May 20, 2008, Mr. Tell informed Council that ODOT's funding is totally committed for the next five years and that funding cuts are expected in the years beyond. As a result, there are no funds available from ODOT for this project. • City Council has indicated a preference for extension of the fuel tax collection period to address the funding shortfall. The existing ordinance calls for the tax to expire December 31, 2011, unless renewed by Council. • Because of the current economic turmoil and decreasing revenues from the City local fuel tax, the average monthly collection amount, and even the project estimates may change for the worse. The collection period should therefore be extended until sufficient funds have been collected to fully finance and pay for the intersection improvements. The existing ordinance needs to be amended to extend the collection period. The attached proposed amendment to Ordinance No. 06-21 revises the expiration date to allow for collections sufficient to fully fund and repay any borrowing for the project. The amendment to the ordinance is worded in a way to ensure that the funding needed for the project would be collected before the tax expires. • The amendment also clarifies the Greenburg Road/Highway99W intersection to more fully define it as the Greenburg Road/F ighway99W/Main Street intersection. Attached is a conceptual design drawing which depicted the intersection improvements envisioned at the establishment of the local fuel tax in December 2006. • The proposed amendment is scheduled for public hearing and Council consideration at the November 25, 2008 Council meeting. City staff is now preparing an analysis of the funding needed to fully finance and pay for all costs on the project. Certain assumptions will be made on average monthly revenue, interest rate and bond issuance costs, timing of the bond issue, and inflation factor to apply to project costs to ensure coverage of all project costs at time of issue. The analysis will be reviewed by the City's financial advisor and will be submitted to Council by separate memorandum prior to this meeting. It should provide information on the length of time needed to collect sufficient revenue based on the best information currently available. OTHER ALTERNATIVES CONSIDERED Adopt a combination of fuel tax increase and period extension to collect the needed funding sooner. If the tax is increased from 3 to 5 cents per gallon, the collection period could be significantly reduced. COUNCIL GOALS This addresses Goal 1: "Pursue opportunities to reduce traffic congestion in Tigard." ATTACHMENT LIST 1. Proposed Amendment to Ordinance No. 06-21 2. Conceptual Drawing for the Greenburg Road/Highway99W intersection showing Main Street as an integral part of the intersection improvements FISCAL NOTES The proposed ordinance extends the collection period until such time as sufficient funds are collected to finance and pay for the intersection improvements. The collection of the local fuel tax will cease as soon as practical following assurance of full funding for the project, coordination with ODOT to end collections, and adequate notice to the taxpayers paying the tax to ensure they do not continue the monthly payments. is\eng\gus\council agenda sumrnaries\2008\ 11.18-08 extension of the local fuel tax collection period ais.doc CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO. 08- AN ORDINANCE AMENDING CHAPTER 3.65 OF THE TIGARD MUNICIPAL CODE, WHICH ESTABLISHED A TAX ON MOTOR VEHICLE FUEL DEALERS AND PROVIDED FOR ENFORCEMENT, ADMINISTRATION AND COLLECTION OF THE TAX. WHEREAS, Ordinance No. 06-21 established a 3-cent per gallon tax on motor vehicle fuel and amended the Tigard Municipal Code to add Chapter 3.65; and WHEREAS, Chapter 3.65 set an expiration date of December 31, 2011 for collection of the tax, unless renewed by ordinance of City Council; and WHEREAS, the net revenue for the tax is dedicated solely for improvements to the Greenburg Road/Highway 99W/Main Street intersection; and WHEREAS, under Section 3.65.270 (2), the intent of the ordinance is to cease collection of the tax once the improvements are fully funded; and WHEREAS, the assumption in setting the expiration date was that the anticipated revenues of $4.5 to 5.0 million over that 5-year period would be sufficient to fund the project; and WHEREAS, collections, which began on April 1, 2007, are not at the level necessary to fully fund the improvements; and WHEREAS, the period of collection needs to be extended to collect sufficient revenue to fully fund the proposed improvements; and WHEREAS, the current economic conditions are such that the project costs and interest rate could be higher and the monthly collections lower than expected; and WHEREAS, the collection period should be extended to collect sufficient revenue to finance and pay for the intersection improvements and associated borrowing; and WHEREAS, the Greenburg Road/Highway 99W intersection identified in Section 3.65.270(2) should be more fully defined to mean the Greenburg Road/1-Eghway99W/Main Street intersection; and WHEREAS, clarification in the ordinance is needed to ensure that Main Street is recognized as an integral part of the intersection improvements envisioned. NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Section 3.65.030 of Chapter 3.65 in the Tigard Municipal Code is amended to read as follows: ORDINANCE No. 08- Page 1 Section 3.65.030 Tax Imposed A motor vehicle fuel tax is hereby imposed on every dealer. The tax imposed shall be paid monthly to the tax administrator. The tax administrator is authorized to exercise all supervisory and administrative powers with regard to the enforcement, collection and administration of the motor vehicle fuel tax, including all powers specified in ORS 319.010 to 319.430. Th6 etef velikle fuel t,... shall smaifl in effect ti.r,,..g Deee lber 21, 2011, )•.,,t sh..H net ^a-^t ..fro.-3:6t- .a..ro b .ai f half of ,alma,. .ear- ~n1 1 The motor vehicle fuel tax shall remain in effect until sufficient funds are collected to fully finance and pay for the Greenburg Road/Highway 99W/Main Street intersection improvements. The expiration date shall be set at the end of the month following assurance of both full project funding and adequate notice to all involved in the collection process. SECTION 2: Section 3.65.270(2) in the Tigard Municipal Code is amended to read as follows: 2. The net revenue shall be used only for the construction, reconstruction, improvement, repair, maintenance, operation and use of public highways, roads and streets within the City. The net revenue shall be used exclusively for improvements to the Greenburg Road/Highway 99W/Main Street intersection. The City shall cease collecting the tax once the improvements are fully funded. SECTION 3: All other sections in Chapter 3.65 remain the same. SECTION 4: This ordinance shall be effective 30 days after its passage by the Council, signature by the Mayor, and posting by the City Recorder. PASSED: By vote of all Council members present after being read by number and title only, this day of 52008. Catherine Wheatley, City Recorder APPROVED: By Tigard City Council this day of , 2008. Craig Dirksen, Mayor Approved as to form: City Attorney Date IAGtywide\Council Packets\Packet 08\081118\11-18.08 Amendment to the Local Fuel Tax Or&ance ORD.doc ORDINANCE No. 08- Page 2 . yf 5 ~ t l_tr°~ Y f e s P a i QQE i e ~pS s Y I Aj al S a so 2 ll ; I A Agenda Item No. Meeting of /11ei^e7nz,--i / a d d9 COUNQL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Was hington County Urbanization Forum and Potential Policy Issues for Tigard Prepared By. Ron Bunch Dept Head Approval: C. Qty Mgr Approval: C. LA) ISSUE BEFORE THE COUNCIL The Washington County Urbanization Forum has raised issues that will likely require Tigard to take positions regarding future urbanization and the provision of needed public facilities and services. Staff wishes to discuss issues it is aware of to date and receive direction from Council. STAFF RECOMMENDATION Discuss issues raised by the County's Urbanization Forum and provide direction to staff. KEY FACTS AND INFORMATION SUMMARY The Washington County Urbanization forum began in April, 2008. The forum convened'elected officials'from throughout the County to discuss how and where the County and cities could accommodate future population and job growth. Early on, there was consensus that new lands added to the Urban Growth Boundary (UGB) should not be urbanized until they became part of a City. Even though this has not been finalized, it is a likely outcome. The other two broad issues are how to best urbanize existing unincorporated UGB areas such as 63 and 64 (West Bull Mountain) and North Bethany, and how to best plan for, and provide needed services to existing unincorporated County lands i.e. Bull Mountain, Aloha, Metzger, etc. Regarding existing undeveloped UGB areas, the County, in informal discussions, indicated that each area should have a tailored approach specific to its circumstances. Staff interprets this to mean whether or not the County and service districts can provide needed services to a specific area. The County and services districts can do so for North Bethany, but cannot for areas 63 and 64. The City of Tigard is the only logical water, and possibly parks, provider. Thus, the County has raised the question, "Does Tigard have any interest in working with the County to find a way to annex areas 63 and 64 to the City?" The other major issue is, "How to enure urban services can continue to be provided to existing urbanized county lands?" This issue has been raised in context of the reluctance of unincorporated urban property owners to annex to cities. Other question are associated with the issue, such as, "Should the County seek to acquire additional revenue to provide urban services from sources that the State has granted specifically to cities, such as franchise fees and State excise tax revenue sharing?" and "Should the County attempt to provide urban services to unincorporated urban lands on par with those of cities?" Staff's opinion is that the urban services issue is the most difficult to resolve and could take substantially more work and discussion. e\Documents and Settings\cathy\Local Settings\TemporaryIntemet Files\Content.Outlook\34URMPL.M\10-21-08 AIS WA County Urbanization Forum Potential Policy Issues for Tigard.doc 1 OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS N/A ATTACHMENT LIST N/A FISCAL NOTES N/A I G\Documents and Settings\cathy\Local Settings\Temporary Internet Files\Content.Outlook\34 UKMPLM\ 10-21-08 AIS WA County Urbanization Forum Potential Policy Issues for Tigard.doc 2 Agenda Item # Meeting Date November 18, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Urban and Rural Reserves Committee Update Prepared By: John Floyd Dept Head Approval: c City Mgr Approval: ISSUE BEFORE THE COUNCIL The Washington County Urban and Rural Reserves Committee has raised issues that will require Tigard to take positions regarding the future designation of lands outside the existing Urban Growth Boundary. This item has been placed on the agenda at the request of Council Member Gretchen Buehner. STAFF RECOMMENDATION Discuss issues raised by the County's Urban and Rural Reserves Committee and provide direction to staff. KEY FACTS AND INFORMATION SUMMARY The Washington County Urban and Rural Reserves Committee convenes elected officials to provide local input into a reserves designation process required under OAR 660-027-060. This division of the Oregon Administrative Rules establishes procedures and criteria for the designation of urban and rural reserves in the Portland metropolitan area, and prescribes criteria and factors that Washington County and Metro must apply when choosing lands for such designations. The objective of the state is a balance in the designation of urban and rural reserves that, in its entirety, best achieves livable communities, the viability and vitality of the agricultural and forest industries, and protection of the important natural landscape features that define the region for its residents. Urban reserves are intended to facilitate long-term planning for urbanization in the Portland metropolitan area while providing greater certainty to industries and commerce, private landowners, and public and private service providers about the locations of future expansion of the Metro Urban Growth Boundary. Rural reserves are intended to provide long-term protection for large blocks of agricultural land and forest land, and for important natural landscape features that limit urban development or define natural boundaries of urbanization. On November 3, 2008, the Committee received a presentation by Washington County Staff regarding mapping efforts underway. Utilizing existing resource maps and assigned values, the County has classified over 171,000 acres into suitability categories. Because the chosen mapping process requires the assignment of numerical values to selection criteria and many of the studied lands possess high suitability for both urban and rural land uses, the reserves assignment process will involve a significant amount of discretion. Therefore, it is imperative that the Committee make clear policy decisions as to how values are to be weighted, particularly in lands with high suitability for both an urban or rural reserve designation. l:\L.RI'LN\Council Materials \2008\11-18-08 AIS Urban and Rural Reserves Committee Update.doe 1 Materials distributed at this meeting are included for Council's review and consideration. These materials include a memorandum from Brent Curtis to all Planning Directors in Washington County (Attachment 1), the PowerPoint presentation delivered at the November 3 meeting (Attachment 2), and two maps showing preliminary urban and rural reserves designations (Attachments 3 & 4). In addition, staff has prepared supplementary maps that show draft suitability values on lands near Tigard and other cities in southern Washington County (Attachments 5 & 6). OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS N/A ATTACHMENT LIST Attachment 1: Memorandum to Washington County Planning Directors dated October 30, 2008 Attachment 2: PowerPoint presentation titled "Washington County Approach" Attachment 3: Urban Reserve Suitability Analysis v1.1; October 30, 2008 Attachment 4: Rural Reserve Suitability Analysis v1.1; October 30, 2008 Attachment 5: Urban Reserve Suitability Index v1.1; October 30, 2008 Attachment 6: Rural Reserve Suitability Index v1.1; October 30 2008 FISCAL NOTES N/A l:\LRPLN\Council Materials\2008\11-18-08 A] S Urban and Rural Resents Committee Update.doc 2 ATTACHMENT 1 Washington County Oregon Date: October 30, 2008 To: Planning Directors From: Brent Curtis, Washington County Subject: Using GIS and Suitability Mapping for Determining Urban & Rural Reserves The regional reserves study area includes over 171,000 acres in Washington County. In an effort to winnow that area down to a manageable size for further study to determine the best locations for rural and urban reserves the County has been considering different approaches. Washington County recommends using GIS and suitability mapping to apply the criteria in the Oregon Administrative Rules along with other applicable factors that will identify sites most suited for being either a rural or urban reserve. This process would be a pass through the first in the series of screens for creating reserves. Overview of Process Using the factors for designating rural reserves found in 660-027-060 as a guide, applicable spatial data that defines or measures the ability to achieve those factors are selected. For each of those spatial layers, its data is reclassified to represent a value based on its suitability for the factor it represents. For example, using the Agricultural Lands Inventory prepared by the Oregon Department of Agriculture; Conflicted lands would receive a low value for rural reserves, Foundation lands would receive a high value and Important lands would receive a value somewhere in between. After all the spatial layers have been identified and reclassified the next step would be to assign weights to each layer. Perhaps having available water is deemed more important than land use pattern, then water would be assigned a higher percentage. After the weights are assigned all of the layers would be added together with the product being a map showing the range of scores with the highest scores being most suitable and the lowest scores being least suitable for being designated a rural reserve. The same process would be carried out for urban reserves using the factors in OAR 660-027-050. Once the suitability maps for both urban and rural reserves are complete they can be combined to show where conflict exists between the two. With these three products in hand determinations will need to be made for which areas warrant further study as rural reserves, urban reserves and where additional effort needs to be made to resolve conflict between them. What has been done so far A first attempt at assigning data layers to the reserve factors listed in OAR 660, Division 027, Sections 0050 & 0060 can be found in Figure 1 for Rural Reserves and Figure 2 for Urban Reserves. Through further consideration and review layers may be added or subtracted to better represent the factors. Not all factors have data layers assigned to them yet as it isn't clear what layers would apply. There is one layer, Mineral & Aggregate Areas, in Figure 2 that does not directly relate to one of the eight factors but has been included on the basis of the incompatibility of quarries and urban development. Department of Land Use & Transportation • Planning Division 155 N. First Avenue, Suite 350-14, Hillsboro, OR 97124-3072 phone: (503) 846-3519 • fax: (503) 846-4412 Figure 1 Rural Reserve Factors 2a 2b c Capable of Capable of Suitable Soil Natural Subject to Sustaining Sustaining and Landscape Urbanization Agriculture Available Forestry Features Water Proximity 'cu't.'.' 'Id L.n to UGB Land Soil Class forest Inventory (ODF i Viticulture Lands Irrigation 7VID TVID Ground Water TVID Pipes Wells Lmited Rights f Rural Reserves Suitability Layer Figure 2 1 2 3 4 5 6 7 B Efficient Use Cost Preserve/ Capable of Support Well- Preserve Minimize of Public 8 Healthy Effective Connected $ Enhance Range of Natural Effects on Private Provision of Natural Housing Investments Economy Services Multi Modal Systems Types Features FarmlForest Proximity Proximity to UG8 to UGB Slope Slops Municipal Service , roximity roximity roximity 1.2110 1.2041 1.2010 Types Types Types I Trans. Trans. Trans. Trans. Trans. Ineral $ Aggregate Areas Page 2 of 4 An initial assignment of values to the data layers listed in figures 1 and 2 can be found in tables 1 and 2. The values found in the tables need additional consideration and adjustments to be complete, but they demonstrate how this process would work. The next step in the process is to assign weights to each of the layers. If it is considered that all factors are equal then even weighting could be applied, but it is likely that some data layers will be deemed more important. When multiple data layers comprise a single component, such as water resources for agricultural uses or transportation, they can be weighted to create a single layer for that component. Once weights are assigned the layers are added together to generate a suitability layer. One benefit of this process is that the weights can be changed to look at different scenarios. Table 1. Rural Reserve Suitability Values and Weighting Water Resources Ground ODA Soil Viticulture Irrigation Water Water Proximity Value Lands ODF Lands Type Lands District Rights Limited to UGB Area 9 Foundation Wildland 1,11,111 , Inside Inside Agriculture or Outside < 0.25 mi Forest IV Forestry Use 8 Wildland 0.5 mi Range 7 0.75 mi 6 1 mi Mixed 5 Important Forest V 1.5 mi Agriculture Mixed 4 Range VI 2 mi Agriculture Intensive 3 VII 2.5 mi Agriculture Low Density 2 Residential/ VIII 3 mi Commercial No Agriculture 1 Conflicted Urban & Other Data Outside Outside or Forestry Inside > 3 mi Use 30% 30% 40% Wgt. 20% 20% 10% 10% 30% 10% Page 3 of 4 Table 2. Urban Reserve Suitability Values and Weighting Transportation Distance to Distance to See Table 3 Mineral & Value UGB City Slope for detail Aggregate Areas 9 0.25 mi < 0.25 mi 7% Outside All 8 0.5 mi 0.5 mi 7 0.75 mi 0.75 mi 10% 6 1 mi 1 mi 5 1.5 mi 1.25 mi Inside District B 4 2 mi 1.5 mi 15% 3 2.5 mi 2 mi 2 3 mi 3 mi 20% 1 > 3 mi > 3mi > 25% Inside District A Wgt. 25% 25% 15% 25% 10% Table 3. Detailed Trans ortation Com onent Value Freeway Proximity Proximity Average Time Central Time from Time from Percent on Access LRTNVES to Rail TTravel ime City Centers Areas Congestion 9 1 mi. 0.25 mi 250 ft < 15 min < 10 min < 10 min < 10 min <10% 8 2 mi 0.5 mi 500 ft 15-20 min 11-15 min 11-15 min 11-15 min 10%-20% 7 3 mi 0.75 mi 750 ft 20%-30% 6 4 mi 1 mi 1000 ft 16-20 min 16-20 min 16-20 min 30%-40% 5 5 mi 2 mi 1250 ft 40%-50% 4 6 mi 3 mi 1500 ft 21-25 min 21-25 min 21-25 min 21-25 min 3 7 mi 4 mi 1750 ft 25-30 min 26-30 min 26-30 min 26-30 min 50%-60% 2 8 mi 5 mi 2000 ft 30-35 min 31-35-min 31-35-min 31-35-min 60%-75% 1 > 8 mi > 5 mi >2000 ft > 35 min >35 min >35 min >35 min > 75% 6% 6% 7% 20% 12% 12% 12% 25% w 9t. 25% Transportation The travel time and congestion elements of the transportation component are modeled from 2005 evening two-hour peak data. The overall attempt is to depict how a currently rural transportation zone may relate to the rest of the region. The percentage of trips on congested routes identifies zones that may exacerbate existing roadway deficiencies. Such deficiencies may be difficult, expensive, or impossible to fix. What does it mean? The suitability map that is generated by this process does not give a final answer. There is no inherent meaning to a location having a value of 4.3. The map does show the relative value of one area to another based on the selected criteria and can show the emergence of candidates for additional study. Page 4 of 4 ATTACHMENT 2 Washington County Approach Applying Urban and Rural Reserve Administrative Rules Factors: Objective approach - utilize GIS mapping First -"screen" analysis - utilize Shape of the Agricultural Region Study components (Great Communities, • Inventory, Natural Landscape Features Inve• plus Department of Forestry inventory) Successive "screens" provide more refinement and suitability SCHEMATIC FOR APPLYING GREAT' COMMUNfrIES URRANI7KI-ION CHARACITIllyI"ICS 8 Preliminary a(jGagL Examination Urban a„ugxn. v um WxNM Re>e-s Po.iiminxry elm,dnp biahllchment •nxn x. br •'x4n • sn+*xw Ucat [gym ttY~ ~ non - _IF [ - .I rGre tCam„unitlay tnytktmotatim [d,.eetl.,,/w.dAra. tlxw4...+ . C,x,~~mtw..nx•p.,x • Gx~a~ •14~,n.iurrR ,i- . tydytyp • • 1 I----- ~ a 1 .fi'gr , x u, , y y, -t'6ftt { 4:`~+. ~ i fAw£(kSSSfrvYY i.. R n fly IF, f' 1 rg t 4 < tv "t F ..f til~ m : }s L s F o- c, f< dikaeat Fanauare , „ 3 L. M ~ r t r]. } ! w FT v~ NQ Dept of Ag, 6Ct t ~t S,: t Mem) MtiL Fret. w ns, r ~ z. •.1 1 11.1 • • • • • • Figure 1 2a 2b c GPWM O/ C.P.bN.1 SuM.d. So. N.tunl Urb.nlzaVOn SuaWninp SwUInNp AnMCN L°Mac.P. Aprlcu.un Fon.try WuN F..tun. No.knlry Nr em w Don mute Cana sox cw. Fora VNNUNw. Mrlp.UO. lami. Tvn w W~ l1mI. MpnY ..1 1 11 1 • . • • • • Figure 2 T 2 s s ~ EfIkNm UU Co.l Pru.rw/ C".bl-l o/Wb.e6 .uppon EV«tM W enh.nc. R.np. o/ Pmvw MNft MYW iN.MnY ProvNbn W COnn.cN. M.butl Iloiwinp N.[ur.l cW on Nv.sbn.m. EconemY ..Mtp NuWd.oMl .T.bm. TYP.. f.NUn. farmlFOmi Pro.bnlb Pro.Ynlry b V66 bUO. Stoq O Yun1oIPN b~ b~ T O O CD O O Inca Appmptl. Aeuf 4 How does it work? - Select a feature • slope) Assign values to • to • • the most suitable and 1 being least) - Do the same for other features • the various features so total equals 100%. 2008 Draft Material - Presented to Washington County Reserves Coordinating Committee November 3. Important • Does not give the answer - it provides one look at the problem Get the values right first, worry about the weights later Draft Material - Presented to Washington Coun, ty Reserves Coordinating Committee November 3, 00• 5 ''.k ~'~.y^xWnrx+rvmmrym»~m-w~wm+ -m 1 a : p yP J, ti i W I a „ Rwy Ma" U S.tfiRt{Y $C31ky 4i-Y .F {(5$ Wow, w M } lick, 1' u q i r+ ' rv l~ Y t 1 rc „ e tv }L. r i~. , w e J r { 1 x L°fxan k •+crvc (H 8*1~n^Y ;iU. AOtki 7s'`J^, w ee, { j J 1 J J These DRAFT materials were presented to the Washington County Reserves Coordinating Committee, November 11: Additional Information: Visit the website: Email: reserves@co.washington.or.us 8 n? WHMENT 3 Vrban Rese.rve . , lt October , 2008 ' t<, t L .1x-. ark ~ r! e•- ~ i t - ' ' -'x x t } f YS}rv`t µSr.P, > ~{•f~rr ~ - - Y }t~ Y y - ' bft~t~ ""Ey os - v i y t t.C~? r+ ;Y N N~5 I a'% y7 ~ r,c t s,v ~ 4 ei~atirx r t )g x u tr1 t v 3 ? l liq S'- i- A ATTA HP ENT 4 ,rte l Reserve Rural t sulUbility t October 3, 2008 r L v y 4 - `^e ' J r 1 sr ' ( ` t t, 3{\ r a 3 ' - - r £v ~ .-':•~t r,$ eaF t t 'aka- +4 d" u ar't ~+,a~.,d~'E' n ""7 it iT~ 4 - d~ P 3,~',xn ~ ~ ~ •c `~~'S - t:' " r vv~ a }r' r'r`~'#ka,T may. x'4 rmt :yy 't aF Rn yk' r 1, r r G ~ > F k 4 -SF 1"{' r s x'r Ffi s .s ,44 a'` . ' r Lrf ~t d ' - -dF,°/ t/ 3 1 Nk ° Sd rts~ ,y 3 Y" _ . y "}tt 1 - f .•v~.r "1Y~'t +K~ - F i'''1}' 7 *''Y S 13'a fit` HI ~ i LF x+ t , Y ki L }t *d Y tr~4#{ ~ ~ ~r 5~ t- a*~ r 6 f M l '.+C t T r4 !1} yr! $ g r qx ~ ' / s1P - r 4i- ~ V- ~ f Pf _ ~J ] ~ ~ rp { '1 9 I ' y~' i -C- N ttti ATTACHMENT 5 { !",om a g+ r.,.: Urban Rt;serve SuitabilitN October 30, 2008 Beaverton /Pl F t 4 oe, y I Urban Reservfr r. ✓ ..,xat ` } ' 3uhabfsit #'.Y 3~'w i yo- , i 2 a,4 )4 - I 135 3 r 4;^ e s. Sherwood { Rural Reserve Suitability Index 0.1 October 30, 2008 . N t Beaverton Y av, ~ F J Tigard I e e: rv Rwa~ Reserve , Rn3Py5is tt 3 i 241 f~, 13, s- tj A? ; oft Sherwood - } yQ^ s rv +t p rye',. tan t,. „ Ry.tf~ ~W."Nqn n: 4 1 tyrs yy d . Alo . f° w a Av imp r °f fl, r: b. . 0 iR r , x. ~ . I, ' e ~ ; . F; ' ' z?, ~ _ ~ q'~, ~ v ° , b ~ _ ',~2, t Y m m Y~ S, x - ' ~ . "9 , t ~ ~ ' ) i fi ..~.r ; ' ~ ,gip k ~p': nt., Y Pfi L n a F ~,k t _ ~ V".::' n~~~x~'~.n5 K f~ Y. Q MEMORANDUM TO: Mayor and City Council FROM: Liz Newton, Assistant City Manager f RE: Tools for City Attorney Review V ' DATE: November 14, 2008 Based on a request from Mayor Dirksen, attached are sample performance evaluations from Lake Oswego and Tualatin used in evaluating their City Attorney. I:\ADM\Council Newsletter\2008\memo to Council city attorney review 11-14-08.doc City of Lake Oswego Management Performance and Development Evaluation For the City Attorney PURPOSE In order to establish and maintain effective City Council and City Attorney relations, it is essential that the Council establish an ongoing evaluation process that offers an opportunity for each party to review the performance of the City Attorney. This evaluation should focus on how effectively the City Attorney is working with the Council and how she/he is carrying out his responsibilities in key performance areas. Specifically, the evaluation should serve the following needs: 1. Allow the City Attorney and the Council to test, identify, and refine their respective roles, relationships, expectations of responsibilities to each other. 2. Allow discussion of the City Attorney's strengths and weaknesses as demonstrated by past performance with the objective of increasing the City Attorney's effectiveness; that is, give the Council the opportunity to provide positive feedback in areas that have been handled well and to clarify areas where the City Attorney could become more effective through improved performance. PROCESS 1. Mayor will provide each Councilor in their packets sent out November 7, 2008 a copy of the draft evaluation form (attached) for comment and input. Any comments or input on the form need to be back to the Mayor by November 11, 2008. At that time a finalized version of the evaluation form will be sent out to the Council. Councilors will then fill out the evaluation based on their own experiences while also having the opportunity to review David's self evaluation (to be received in November 20 packet). 2. City Attorney completes the City Attorney's Self-Evaluation Form and returns to Mayor by November 20, 2008. 3. Each Councilor and the Mayor completes an evaluation form, signs it, and returns one copy to the Mayor by December 4, 2008. 4. The Mayor tabulates the results of the evaluation forms. 5. The composite evaluation of the Mayor and City Council comments, along with the City Attorney's Self-Evaluation Form and a copy of the City Attorney's current employment agreement, are distributed by the Mayor to the Council on December 5, 2008. A copy of the composite evaluation is also provided by the Mayor to the City Attorney on December 5th. 6. The Mayor and Council meet with the City Attorney in executive session on December 9, 2008 to jointly review the evaluation. 7. In future years the evaluation process shall occur in December of each year, except that the Council may require an additional evaluation at any time during the year. 8. Following the evaluation, the City Attorney shall present to the Mayor any requests regarding changes to the Employment Agreement. 9. In executive session, the Mayor shall present to the City Council the City Attorney's Employment Agreement adjustment requests. At the executive session, the Mayor shall also solicit additional adjustment suggestions from the Council. At any point during the executive session, the Council may choose to excuse the City Attorney from deliberations regarding these items. Following the reaching of a majority consensus on any adjustments, the Council shall inform the Manager of its pending decision in executive session and then reconvene in open session to ratify the changes. INSTRUCTIONS Attached is the evaluation form for the City Attorney. It encompasses three primary areas: (1) evaluation of key performance areas; (2) goal accomplishments as well as establishing future goals; and (3) general strengths and areas for improvement. The rating system for key performance areas has been established for an "exceeds expectations," "meets expectations," or "fails to meet expectations" determination by the evaluator. A space has been provided for each performance area to include your comments. Each person preparing the form is encouraged to select specific examples of why a particular rating has been chosen. The comments included should give the City Attorney enough information to correct problem areas and allow her/him to place specific items on her/his work plan for the following year. Upon completion of the form, please return it to the Mayor for tabulation. CITY ATTORNEY SELF EVALUATION FORM The response to the questions on this form should be completed and provided to the City Council by November 20, 2008. Your comments on these self-evaluation questions will be attached to the performance evaluation. 1. What job-related accomplishments have you had that the Council may not be fully aware of? 2. What do you see as your major goals for this next evaluation period? 3. What can this Council (and the new Council) do to help you accomplish these goals? 4. What suggestions do you have for improving the effectiveness between you and the Council? 5. Do you have specific training needs which the Council can facilitate, and how will these needs help you in meeting your goals? 6. Are there any other issues or comments you wish to share? City Attorney's Signature Date CITY ATTORNEY PERFORMANCE EVALUATION FORM (DRAFT) (If additional pages are needed for comments, please attach them.) 1. Advice provided is objective and unbiased, professional and adequate for use in formulating policies and making decisions. -Exceeds Expectations -Meets Expectations Fails to Meet Expectations Examples/Explain: 2. Initiates legal actions, as appropriate, and provides legal defense, as needed. -Exceeds Expectations -Meets Expectations Fails to Meet Expectations Examples/Explain: 3. Effectively represents the City's interests in litigation, administrative hearings, negotiations, and similar proceedings. -Exceeds Expectations -Meets Expectations Fails to Meet Expectations Examples/Explain: 4. Effectively provides legal analysis, which facilitates legally sound policy/program implementation. -Exceeds Expectations -Meets Expectations Fails to Meet Expectations Examples/Explain: 5. Effectively evaluates results of actions from a legal perspective. -Exceeds Expectations Meets Expectations -Fails to Meet Expectations Examples/Explain 6. The legal advice provided by the City Attorney is competent, and presented in a constructive, results-oriented and usable manner. -Exceeds Expectations -Meets Expectations Fails to Meet Expectations Examples/Explain: 7. Prepared legal documents (ordinances, resolutions, contracts, etc.) clearly reflect and implement the purposes for which they are prepared. -Exceeds Expectations -Meets Expectations Fails to Meet Expectations Examples/Explain: 8. City Attorney keeps City Council and staff apprised of court rulings and administrative decisions affecting the legal interests of the City. -Exceeds Expectations -Meets Expectations Fails to Meet Expectations Examples/Explain: 9. Effectively coordinates work with staff from other departments in order to accomplish goals, and interdepartmental work is performed in a collaborative manner. -Exceeds Standards -Meets Standards Fails to Meet Standards Examples/Explain: 10. Overall evaluation of City Attorney's performance. -Satisfactory -Unsatisfactory 11. Accomplishments: Has the City Attorney accomplished or worked toward accomplishing the goals established by the Council? Why or why not? 12. Strengths: Based upon your overall evaluation of the City Attorney, what areas would you list as his strong points as an Attorney? 13. Improvements suggested: Based upon your evaluation, what areas would you suggest the City Attorney work on to improve his skills and to be more effective in specific situations? 14. Goals for next year: What are the major goals on which the City Attorney needs to focus in the coming year? Evaluator's Signature Date CITY OF TUALATIN MANAGEMENT PERFORMANCE EVALUATION Name: Department/Division: Job Classification: Date: 1 11/7/08 LEADERSHIP: Provides a good example Is fair Provides guidance and counseling to associates and employees Has integrity Is dedicated and dependable Presents and inspires in others a professional and positive image Understands the political implications of actions, both of self and department Develops trust within the department/organization Sets the course TOTAL POINTS: TOTAL POSSIBLE POINTS: 90 City Manager's Comments: Peer Comments: Subordinate Comments: 2 11/7/08 PLANNING/ORGANIZATION: Plans and organizes information Defines and prioritizes tasks Develops relationships and resources to meet organizational needs Develops methods of tracking organizational activities Develops departmental goals that contribute to or align with Council goals Sets priorities Allocates resources to meet goals Establishes guidelines and directs subordinates Delegates proper authority and workload TOTAL POINTS: TOTAL POSSIBLE POINTS: 90 City Manager's Comments: Peer Comments: Subordinate Comments: 3 11/7/08 EMPLOYEE GUIDANCE: Gives constructive feedback Seeks information from subordinates when problems arise Gives clear logical reasons for decisions Handles emotional behavior effectively, Gives recognition for positive results Clearly tells employee what is expected and how their work will affect business goals Allows time for and encourages career development and job skills training Recognizes employee limitations and uses coaching and delegation to encourage improvement Takes corrective action promptly TOTAL POINTS: TOTAL POSSIBLE POINTS: 90 City Manager's Comments: Peer Comments: Subordinate Comments: 4 11/7/08 TECHNICAL COMPETENCY/PERSONAL DEVELOPMENT: Understands technical aspects of job and assignments and is competent Uses technology where appropriate Allows time for and pursues career development and job skills training Recognizes personal limitations and seeks coaching and training opportunities to enable improvement Pursues training and development relevant to position TOTAL POINTS: TOTAL POSSIBLE POINTS: 50 City Manager's Comments: Peer Comments: Subordinate Comments: 5 11/7/08 FISCAL RESPONSIBILITY: Develops budgets and manages within established parameters Monitors current revenue and expenditures Forecasts future revenue and expenditures Follows purchasing rules and finance policies Monitors use of resources to ensure cost-effectiveness TOTAL POINTS: TOTAL POSSIBLE POINTS: 50 City Manager's Comments: Peer Comments: Subordinate Comments: 6 11/7/08 CUSTOMER SERVICE: Provides timely, professional, accurate, and complete responses to internal, as well as external customer inquiries or requests Timely attendance at meetings and/or appointments Shows creativity and flexibility in meeting customer needs Monitors customer satisfaction and customer service effectiveness Is positive and helpful TOTAL POINTS: TOTAL POSSIBLE POINTS: 50 City Manager's Comments: Peer Comments: Subordinate Comments: 7 11/7/08 Category Total Points Possible Points Leadership 90 Planning/Organization 90 Employee Guidance 90 Technical Competency/Personal Development 50 Fiscal Responsibility 50 Customer Service 50 TOTAL 420 Scale: 90 - 100% = 4% raise 80 - 89% = 3% raise 70 - 79% = 2% raise 60 - 69% = 1 % raise 0 - 59% = 0% raise 8 11/7/08 GOALS FOR UPCOMING YEAR: 1. 2. 3. 4. 5. SIGNATURE OF EVALUATOR: DATE: SIGNATURE OF EMPLOYEE: DATE: 9 11/7/08