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City Council Packet - 07/29/2008 FIFTH TUESDAY MINUTES - JULY 29, 2008 City of Tigard Public Works Building, 8777 SW Burnham St, Tigard OR 7:00 p.m. Present: Mayor Dirksen, Councilors Buehner and Sherwood Facilitator: Basil Christopher Staff: Carol Krager Citizens: Dave Noles, James C. Parsons Issue 1- Code Compliance - Home Occupation Permits (Cabinet Business) Mr. Noles asked if HOP's receive periodic review by the City for compliance. He is concerned that a neighbor may not be in compliance with his original HOP. He asked: - Did Mr. Stitt receive a Type I or Type II HOP? - Were neighbors within 500' supposed to be notified of his HOP? - Can there be a checklist for staff to use at the time of a home occupation permit application that requires verification of a valid business license? - Is there a HOP annual fee and some review to ascertain whether a business diversified during the year since the original HOP was received? Council advised him that he could submit a request for any records related to a HOP and suggested that he ask Permit Center staff about the types of HOP's and their requirements. Mr. Noles expressed concerns about industrial activities in neighborhood yards and said he would like the City Code expanded to include not only what is disallowed, but also a list of approved home occupations. Mayor Dirksen agreed that this should be examined and that some commercial activities don't belong in neighborhoods. Issue 2 - Code Compliance - Home Occupation Update (Welding Business) Mr. Noles asked about the status of another home occupation permit holder behind his house. He noted that this property owner had been taken to court by the City but was not given a compliance deadline. He said this property owner has not achieved compliance. Mayor Dirksen said Mr. Noles could petition the court for action on the judgment. Council said the Code Compliance Officer will be contacted to see what follow up is being done on this property issue 3 - Other Code Enforcement Issues Mr. Noles showed a photograph of a newly constructed garage that received Caty inspection, yet an out-of-compliance shed was apparently not cited. He requested that City Inspectors be required to look around a yard for other violations when inspecting a property. Fifth Tuesday Meeting Minutes - July 29, 2008 1 - Mayor Dirksen said he agreed and would ask Community Development about this. Mr. Noles repeated his idea of requiring Tigard property sellers to bring everything up to code prior to sale of their property. Councilor Sherwood said this was discussed with staff who determined that since government is not aware of home sales until the deed is recorded with the County it would be too late then. She said this was not feasible and may not be legal. Issue 4 - Status of Structures in Setback Compliance Mr. Noles requested an update on the setback compliance progress. He presented Council with photos taken recently of what appeared to him to be violations of the setback requirements. He expressed frustration that he and several of his neighbors received citations and were required to come into compliance, yet many structures remain. - Council said Community Development staff will be asked for an update and someone will get in touch with Mr. Noles. Councilor Sherwood said she noted many structures were removed so the word got out to people on this. Mr. Noles asked if Council's direction was to include side and back yards in this compliance effort. - Mayor Dirksen said the Code is not limited to the front yard. He said he will talk to City Manager Prosser and Community Development Manager Coffee but to him the front yard should be the focus. Mayor Dirksen reiterated his support for complaint-driven code enforcement. He acknowledged the backlog with having one compliance officer but said he preferred not to have the City in everyone's backyard looking for violations. Issue 5 - Hazardous Black Locust Tree near RR Tracks (Commercial St. & Hall Blvd) Mr. Parsons brought in a bough he cut from a thorny tree overhanging the sidewalk near the railroad tracks at Commercial and Hall. He said it is a hazard to pedestrians and cyclists and is also causing the sidewalk to heave. He noted that this is a non-native species and asked if the City could put it on a list for eradication. - Facilitator Christopher said he will follow up with ODOT about removing this tree and copy the City on any correspondence. - Staff needs to confirm with Council and Mr. Parsons about what the law is regarding someone (besides a property owner) removing brush or tree limbs extending into the public right-of-way or into the neighboring property. - Staff needs to confirm whether this tree species is on a list of unwanted species. Council asked if this is part of the Tree Code. - Other locations where this tree extends into bike/pedestrian lanes are on Hall Blvd., Garden Park and Fanno Creek Trail (on Tiedeman). Can Park staff be on the lookout and remove when this is found on City property? Fifth Tuesday Meeting Minutes - July 29, 2008 2 Issue 6 - Other Bike Issues: a. Identify streets near bike path intersections Mr. Parsons requested that the City install signs on the bike paths identifying the streets they cross. He said this would be helpful in case of the need to report a location to police,etc. b. Bike Lane Width on Hall Blvd. Mr. Parsons asked why the bike lane width varies so much on Hall Blvd. between Commercial and the Fanno Creek Bridge. He said it is only 18" in some places and changes were made due to WES Construction. Council agreed that this is an ODOT issue. Mayor Dirksen mentioned Council's proposal to decouple bike lanes from busy streets when there are better and safer parallel streets. Mr. Parsons asked that Tigard not, "take anything away from cyclists" and said he wants the ability to ride his bike down Highway 99W. He said cyclists have a certain expectation of behavior for car drivers on busy streets that would not be present on neighborhood streets. c. Business Parking Lot Striping in Pedestrian Access on Hall/99W Mr. Parsons said he was assaulted by the Tigard Auto Center business owner on Hall Blvd. and 99W as he was photographing his parking area. He said auto repair customer vehicles are parked in such a way that wheelchairs and bicycles are forced onto Pacific Highway. He said his photographs of the incident are posted on flickr.com/photos/ufobike and would be listed under SW Pacific Highway or SW Hall. He asked that the City ensure that curb stops at this business do not allow cars to extend into the bicycle/pedestrian access. Councilor Buehner suggested he file a police report on the assault and attempted biting. d. Dangerous Storm Drain at McDonalds Restaurant on Main St. Mr. Parsons said there was a storm drain that is hazardous to bicyclists because the metal slats are too wide. Mayor Dirksen said he thought the City had already retrofitted storm drains to make them safer for bicyclists and pedestrians. Councilor Sherwood said this was on private property and the owner may not have to do anything about it until they developed or made changes. - Staff needs to check on whose responsibility this drain is. - Can we add language in the Code about bike-friendly storm drains? The meeting ended at 8:44 p.m. Fifth Tuesday Meeting Minutes - July 29, 2008 3 FIFTH TUESDAY SIGN-IN Meeting Date: Tuesday, July 29, 2008 7:00 PM SHEET Facilitator: Basil Christopher Place: Tigard PUBLIC WORKS BUILDING 8777 SW BURNHAM STREET, Tigard, OR 97223 PRINT Name Address TOPIC r..• 1~~~ ~ n ~ 22 X10 i.1 ~j G lSc~,S Je(~~ OD 57- 16 630 Sw pAe r- S7- C~ Ff d J)_A,vt- _ 1 T ,<.A/c 0 ZZ r z) K is\adm\city council\fifth tuesday meeting sign in sheet.doc07O529 Page 1 of 2 _ J K 1 1 City of Tigard Tigard City Council Fifth Tuesday Meeting TIGARD CITY COUNCIL ATTENDANCE AT THE FOLLOWING MEETING: MEETING DATE: July 29, 2008, 7-9 p.m. MEETING LOCATION: City of Tigard - Public Works Building Auditorium 8777 SW Burnham Street, Tigard, OR 97223 Please forward to: ❑ Newsroom, Tigard Times (Pax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) Members of the Tigard City Council will be available for the 5`' Tuesday meeting of July 29, 2008, in the Tigard Public Works Building Auditorium, 8777 SW Burnham Street., Tigard OR, to hear and discuss citizen concerns, issues, or input on City-related matters. Proposed discussion topics will be limited to City of Tigard issues. A trained facilitator will be present to encourage open dialogue and equal participation. Those citizens who attend will be asked to sign in. The Council might set time limits for suggested topics based on the number of topics introduced and the number of citizens who attend. Council may determine that discussion of a topic requires additional resources such as staff support, documents, or other materials to help respond to an inquiry. In such a case, Council might decide to accept the issue for further discussion or correspondence at a later time. The meeting is a public meeting and topical minutes will be kept. A quorum of Council will not be needed to conduct the meeting; in fact, lack of a quorum is likely. Fifth Tuesday meetings will begin at 7 p.m. and conclude promptly at 9 p.m. or earlier if the discussions are concluded before 9 p.m. Council encourages citizens to attend the Fifth Tuesday Meeting to take advantage of the opportunity to meet the Council members and interact in relaxed setting. For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, Ext 2419. Deputy City Recorder July 23, 2008 Post: Tigard City Hall Tigard Permit Center Tigard Public Library TIGARD CITY COUNCIL FIFTH TUESDAY MEETING NOTICE City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 D City of Tigard, Oregon Affidavit of Posting In the Matter of the Notification of the July 29, 2008 Fifth Tuesday meeting of the City Council STATE OF OREGON ) County of Washington ) ss. Cit t igard I, l WA 1A A , being first duly swom (or affirmed), by oath (or affirmation), depose and say. That I posted in ➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon A copy of said Notification of Fifth Tuesday Meeting of the Tigard City Council on July 29, 2008, and a copy of said Notice being hereto attached and by reference made a part hereof, on the day of 2008. ignature of Person w o Performed of ication Subscribed and swom (eraffirmed) before me this 13 day of ~FLA ISZ , 2008. OFFICIAL SEAL JILL M BYARS Signa e of Notary Pub c for Oregon NOTARY PUBLIC - ORMON COMMISSION Na 427990 MY COMMISSION EXPIRES JUNE 14,20`12 TIGARD 5t' Tuesday Council Meeting Affidavit of Notification In the Matter of the Notification of a Fifth Tuesday meeting scheduled for July 29, 2008 from 7-9 p.m. in the Tigard Public Works Building, 8777 SW Burnham, Tigard, OR 97223 STATE OF OREGON ) Countyof Washington) ss. City , of Tigard ICA2DL) I E46: L , being first duly sworn (or affirmed), by oath (or affirmation), depose and say. That I notified the following people/organizations byfax: ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Newsroom, Tigard Times (Fax No. 503-546-0724) and the following people/organizations bye-mail: ❑ Editor, The Regal Courier (Editor@RegaICoun*er.com) A copy of s id Notice being hereto attached and by reference made a part hereof, on the dayof 320 U~ Signature of Person who Perform Notification Subscribed and sworn (or-ffirm:=d) before me this ~3day of j( 200T OFFICIAL SEAL JILL M BYARS NOTARY PUBLIC - OREGON 27M Sigature of Nota ublic for Oregon COMMISSION N0.4427990 $ ~ MY COMI AISSION EXPIRES JUNE 14, 2012 City of Tigard E~aDD Tigard City Council Fifth Tuesday Meeting - - - TIGARD CITY COUNCIL ATTENDANCE AT THE FOLLOWING MEETING: MEETING DATE: July 29, 2008, 7-9 p.m. MEETING LOCATION: City of Tigard - Public Works Building Auditorium 8777 SW Burnham Street, Tigard, OR 97223 Please forward to: ❑ Newsroom, Tigard Times (pax No. 503-546-0724) ❑ Newsroom, The Oregonian (Pax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) Members of the Tigard City Council will be available for the 5ce Tuesday meeting of July 29, 2008, in the Tigard Public Works Building Auditorium, 8777 SW Burnham Street., Tigard OR, to hear and discuss citizen concerns, issues, or input on City-related matters. Proposed discussion topics will be limited to City of Tigard issues. A trained facilitator will be present to encourage open dialogue and equal participation. Those citizens who attejad will be asked to sign in. The Council might set time limits for suggested topics based on the number of topics introduced and the number of citizens who attend. Council may determine that discussion of a topic requires additional resources such as staff support, documents, or other materials to help respond to an inquiry. In such a case, Council might decide to accept the issue for further discussion or correspondence at a later time. The meeting is a public meeting and topical minutes will be kept. A quorum of Council will not be needed to conduct the meeting; in fact, lack of a quorum is likely. Fifth Tuesday meetings will begin at 7 p.m. and conclude promptly at, 9 p.m. or earlier if the discussions are concluded before 9 p.m. Council encourages citizens to attend the Fifth Tuesday Meeting to take advantage of the opportunity to meet the Council members and interact in relaxed setting. For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, Ext 2419. Deputy City Recorder July 23, 2008 Post: Tigard City Hall Tigard Permit Center Tigard Public Library TIGARD CITY COUNCIL FIFTH TUESDAY MEETING NOTICE City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page I Carol Krager From: Carol Krager Sent: Wednesday, July 23, 2008 2:16 PM To: 'Editor@theregalcourier.com' Subject: Fifth Tuesday Meeting on July 29, 2008 Attachments: Carol Krager.vcf; JULY 29 FIFTH TUESDAY NOTICE.pdf Hi, Barbara! Here is a notice for the next Fifth Tuesday meeting which will be held on July 29, 2008 in the Public Works Bldg. City of Tigard f Z7 Carol Krager Deputy City Recorder 13125 S VV Hall Blvd. j Tigard, OR 97223 1 (503) 113.2419 I carolkCa bgard -or. gov 1 07/23/2008 13:27 FAX 503 639 1471 CITY OF TIGARD 2001 Saxe TX REPORT ~xsc TRANSMISSION OK TX/RX NO 0434 CONNECTION TEL 503 968 6061 SUBADDRESS CONNECTION ID OREGONIAN ST. TIME 07/23 13:26 USAGE T 00, PGS. SENT RESULT OK City of Tigard Tigard City Council Fifth Tuesday Meeting Q:. _ _ ..$~H.+t~'.:I~.tra.Aw'•ecwti~yy4N~L! TIGARD CITY COUNCIL ATTENDANCE AT TIDE FOLLOWING MEETING: MEETING DATE: July 29, 2008, 7-9 p.m. MEETING LOCATION: City of Tigard - Public Works Building Auditorium 8777 SW Burnham. Street, Tigard, OR 97223 Please forward to: ❑ Newsroom, Tigard Times (pax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) Members of the Tigard City Council will be available for the 5`h Tuesday meeting of July 29, 2008, in the Tigard Public Works Building Auditorium, 8777 SW Burnham Street., Tigard OR, to hear and discuss citizen concerns, issues, or input on City-related matters. Proposed discussion topics will be limited to City of Tigard issues. A trained facilitator will be present to encourage opendialogue and equal participation. Those citizens who attend will be asked to sign in. The Council might set time limits, for suggested topics based on the number of topics introduced and the number of citizens who attend. Council may determine that discussion of a topic requires additional resources such as staff support, documents, or other materials to help respond to an inquiry. In such a case, Council might decide to accept the issue for further discussion or correspondence at a later time. The meeting is a public meeting and topical minutes will be kept. A quorum of Council will not be needed to conduct the meeting; in fact, lack of a quorum is likely. Fifth Tuesdav meetings will begin at 7 p.m. and conclude promptly at, 9 p.m.. or earlier if the discussions are concluded 07/23/2008 13:28 FAX 503 639 1471 CITY OF TIGARD lao01 TX REPORT ~xa TRANSMISSION OK TX/RX NO 0435 CONNECTION TEL 503 546 0724 SUBADDRESS CONNECTION ID TT NEWSROOM ST. TIME 07/23 13:27 USAGE T PGS. SENT RESULT OK City of Tigard Tig and City Council Fifth Tuesday Meeting ,oil TIGARD CITY COUNCIL ATTENDANCE AT THE FOLLOWING MEETING: MEETING DATE: July 29, 2008, 7-9 p.m. MEETING LOCATION: City of Tigard - Public Works Building Auditorium 8777 SW Burnham Street, Tigard, OR 97223 Please forward to: ❑ Newsroom, Tigard Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) Members of the Tigard City Council will be available for the 5`h Tuesday meeting of July 29, 2008, in the Tigard Public Works Building Auditorium, 8777 SW Burnham Street., Tigard OR, to hear and discuss citizen concerns, issues, or input on City-related matters. Proposed discussion topics will be limited to City of Tigard issues. A trained facilitator will be present to encourage open dialogue and equal participation. Those citizens who attejad will be asked to sign in. The Council might set time limits for suggested topics based on the number of topics introduced and the number of citizens who attend. Council may determine that discussion of a topic requires additional resources such as staff support, documents, or other materials to help respond to an inquiry. In such a case, Council might decide to accept the issue for further discussion or correspondence at a later time. The meeting is a public meeting and topical minutes will be kept. A quorum of Council will not be needed to conduct the meeting; in fact, lack of a quorum is likely. 'P;frh T„P.cclnv meetinQS will begin at 7 n.m. and conclude promptly at 9 p.m. or earlier if the discussions are concluded Cardl Krager From: Listings Mailbox [listings@news.oregonian.com] Dent: Thursday, July 24, 2008 4:20 PM o: Carol Krager Subject: Re: Fifth Tuesday Meeting Notice Thank you for your e-mail. We will contact you if we have any questions about your submission to be considered for listing in The Oregonian or online at OregonLive.com. Please note that because of space limitations, deadlines and news judgment, we can't guarantee submissions will be published. • • Photos taken by Davie Noles and given to Council At July 29, 2008 Fifth Tuesday meeting. They show Non-conforming sheds and shelters. _J F II F Garage recently built and inspected 1 but shed (in back) is not in compliance and wasn't cited. David Noles 7/08 (Garage is located on SW Watkins Ave.) •t ~r. K' ~ t ~ a ~ ,1 _ ~ ~ - 1 ~ ! f •S ~ ' q r ~ t .y . ° r t .~u Pc. .r}.,~ ~ .Tr °.•7 r a, v a e v ~ ~ ~ •t lc'~ ~S r~ r ~ i It 1 i I owl 11 r i o ~ IN; I AO~ ' 141•'1 i 4 ybw ~V t .may r ~!v IVA o i t t N i Y' Imo. 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