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City Council Packet - 06/17/2008
lGtAm-~ Zt-3TY.COUuNCIL T R ; i Q) -%,,oH iE Rrt , 0 WO '7,P- U ETING 'June 17112008, t CO ~ MEETING WILL, BE r ELEV'I ED r Sz MADonna's,kccpK2 I , I I , City of Tigard 47 1 Tigard Workshop Meeting - Agenda 7'1~rla ;1D TIGARD CITY COUNCIL MEETING DATE/TIME: June 17,2008-6:30 p.m. -Workshop Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (I"DD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Dea~. SEE ATTACHED AGENDA TIGARD CITY COUNCIL AGENDA -JUNE 17, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.6gard-or.gov Page 1 of2 71 City of Tigard Tigard Workshop Meeting -Agenda TIGARD CITY COUNCIL MEETING DATE/TIME: June 17, 2008 - 6:30 p.m. - Workshop Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 6:30 p.m. 1. WORKSHOP MEETING 1.1 Call to Order - City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Coirununications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. DISCUSS THE TIGARD TRANSPORTATION SYSTEM PLAN UPDATE • Staff Report: Community Development Department 3. REVIEW THE BURNHAM STREET AND ASH AVENUE EXTENSION PROJECTS • Staff Report: Community Development Department Recess City Council Meeting (Motion by Council) Convene City Center Development Agency (CCDA) Meeting • Call City Center Development Agency to Order: Chair Dirksen • Roll Call: Chair and Board Members of City Center Development Agency 4. DISCUSS THE DOWNTOWN URBAN DESIGN VISION REFINEMENT UPDATE • Staff Report: Community Development Department Adjourn City Center DevelopmentAgency (CCDA) Meeting (Motion by CCDA) Reconvene City Council Meeting 5. ADJOURNMENT I:\ADM\Cathy\CCA\2008\080617 workshop.doc TIGARD CITY COUNCIL AGENDA - JUNE 17, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of2 City of Tigard Tigard Workshop Meeting - Agenda TIGARD CITY COUNCIL MEETING DATE/TIME: June 17, 2008 - 6:30 p.m. - Workshop Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deao. Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deao. SEE ATTACHED AGENDA TIGARD CITY COUNCIL AGENDA - JUNE 17, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 of2 City of Tigard - ' Tigard Workshop Meeting - Agenda TIGARD CITY COUNCIL MEETING DATE/TIME: June 17, 2008 - 6:30 p.m. - Workshop Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 6:30 p.m. 1. WORKSHOP MEETING 1.1 Call to Order - City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 6:35 p.m. 2. DISCUSS THE TIGARD TRANSPORTATION SYSTEM PLAN UPDATE • Staff Report: Community Development Department 7:05 p.m. 3. REVIEW THE BURNHAM STREET AND ASH AVENUE EZTENSION PROJECTS • Staff Report: Community Development Department Recess City Council Meeting (Motion by Council) Convene City Cen ter De velopm en t Agen cy (CCDA) Meeting • Call City Center Development Agency to Order: Chair Dirksen • Roll Call: Chair and Board Members of City Center Development Agency 8:05 p.m. 4. DISCUSS THE DOWNTOWN URBAN DESIGN VISION REFINEMENT UPDATE • Staff Report: Community Development Department Adjourn City Center DevelopmentAgency (CCDA) Meeting (Motion by CCDA) Reconvene City Council Meeting 8:25 p.m. 5. ADJOURNMENT 1:\ADM\Cathy\CCA\2008\080617 workshop.doc TIGARD CITY COUNCIL AGENDA -JUNE 17, 2008 Cityof Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 1 www.tigard-or.gov Page 2 oft Agenda Item No. 3 a Meeting of G,20D 8 0 F7111 City of Tigard Tigard Workshop Meeting Minutes TIGARD CITY COUNCIL MEETING DATE /TIME: June 17, 2008 - 6:30 p.m. -Workshop Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 1. WORKSHOP MEETING 1.1 Mayor Dirksen called the meeting to order at 6:32:30 PM. 1.2 Deputy City Recorder Krager called the roll. Present Absent Mayer Dirksen ✓ Councilor Buehner ✓ Councilor Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ Staff Present: GtyManager Prosser, Attorney Ramis, Engineer Duenas, Community Development Director Coffee, Assistant Community Development Director Bunch, Associate Planner Wyss, Associate Planner Farrelly, and Deputy Recorder Krager City Center Advisory Commission members present: Ralph Hughes, Alice Ellis Gaut, Carolyn Barkley, Alexander Craghead, Lily Lilly, Linli Pao, Pete Louw and Martha Wong 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items - Councilor Buehner said she had an announcement to make at the end of the meeting. 2. DISCUSS THE TIGARD TRANSPORTATION SYSTEM PLAN UPDATE Associate Planner Wyss gave a brief report on Tigard's Transportation System Plan update process. He said the City was awarded $150,000 from the Oregon Department of Transportation (ODOT) through their Transportation and Growth Management Program for the plan update. He said staff has been developing criteria for the consultant selection process. He said the scope of work needs to satisfy Oregon Administrative Rules as well as address community-specific issues. Work will begin on July 31, 2008. He said he will be updating Council at the July 15 Workshop Meeting. TIGARD CITY COUNCIL WORKSHOP MEETING MINUTES - June 17, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 www.tigard-or.gov Page 1 of 10 Associate Planner Wyss said staff chose Kittelson & Associates, Inc. (KIA) as project consultants. He said when ODOT and KIA complete final negotiations and ODOT readies the Intergovernmental Agreement it will be brought to Council for approval. He said opportunities for public input include serving on the Citizen Advisory Committee (CAC), three public forums and an open house. He said staff will ask the consultant to take a closer look at the Tigard Triangle, including alternative land uses, transportation scenarios or possible changes to existing code. They will also revisit the Washington Square Plan to see if projects identified in the plan are sufficient or necessary to meet future needs. He said Council will be given a more detailed presentation on issues surrounding the Tigard Triangle at the July 15 Workshop meeting. Additionally, Metro staff will be in attendance to update Council on their Regional Transportation Plan (RIP) process and regional transportation needs. Councilor Buehner asked about the duration of citizen involvement with this project. Associate Planner Wyss said there would be four meetings held over a twelve-month period. Councilor Woodruff commended staff for writing a grant that resulted in the City receiving the $150,000 from ODOT. Councilor Wilson said he was involved in the last Transportation System Plan update in 2002 which was to be a guide for 20 years and had millions of dollars of improvements planned. He asked to what extent the report would be more realistic this time. Associate Planner Wyss said staff will build in a component that takes a realistic look at the financial difficulties, including a Needs and Deficiencies Analysis and Solutions Report. Mayor Dirksen asked about the timing of the plan update and Associate Planner Wyss confirmed that when Metro updates the Regional Transportation System Plan all cities within the region must update their transportation system plans. 3. REVIEW THE BURNHAM STREET AND ASH AVENUE EXTENSION PROJECTS 6:43:18 PM The Council and City Center Advisory Commission (CCAQ Members introduced themselves. Engineer Duenas presented a PowerPoint, a copy of which is in the City Recorder's Office. He discussed the current status of the Burnham Street and Ash Avenue improvements, saying the right-of-way acquisition for expanding the street and undergrounding utilities on Burnham is underway. He mentioned drainage issues near Stevens Marine and contamination coming from the railroad tracks. Engineer Duenas said there were major issues with right-of-way acquisition and the property needed for the Ash Avenue extension must be acquired before the project can proceed. 6:52:19 PM Engineer Duenas asked City Attorney Ramis to comment on the effect Measure 39 has on the acquisition of property for this project. Mr. Ramis said it is important to take time to build consensus between the city and the property owners regarding project design as well as _ TIGARD CITY COUNCIL WORKSHOP MEETING MINUTES - June 17, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223. 1 503-639-4171 1 www.tigard-or.gov I Page 2 of 10 between the property owners and the taxpayers regarding relative costs. He reviewed the three main ways local governments can get projects built and the role condemnation plays in each of them. • Publicly Financed Project - usually one large project that is paid for by taxpayers. The advantage is that costs are spread broadly and the project can be built in one step. Condemnation is available for public projects with this option. • Development Driven -infrastructure improvements are built because someone wants to develop their property. In order to do this they must improve the frontage. A downside is that it just improves a piece of the street at a time, creating mosaic frontage development. It is not funded by taxpayers and condemnation plays no role. • Local Improvement District - creates an assessment district. An improvement is made, and the costs are assessed against the property owners immediately along the improvement that benefit from it. The advantage is that it creates an improvement at once and there is typically no taxpayer involvement. Condemnation can be used. He said in some past cases Tigard contributed funding to lessen the burden on property owners. He said the condemnation process has changed over the years and is designed generally to ensure that projects can move ahead. It's designed to make sure the property owner receives fair compensation and that the taxpayers are not paying too much. It is based on appraisals. When there is disagreement between the local government (representing the taxpayer) and the property owner it goes to court. There is an attorney fee provision in Oregon law designed to create an incentive for these transactions to be negotiated rather than go to court. He said Measure 39 created a situation designed to give an incentive for governments to make higher offers. It says attorney fees must be paid (by the local government) if the jury award is more than one dollar above the fast initial offer. Property owners are not required to negotiate; they can force the matter to trial if they wish. City Attorney Ramis said, "In short, Measure 39 reinforces Tigard's historic policy of only using condemnation as a last resort." Councilor Woodruff asked what attorney fees would likely be. City Attorney Ramis said a circuit court trial can cost anywhere from $10,000 to $30,000 depending upon the complexity and experts brought in. Councilor Buehner said it appears Measure 39 penalizes taxpayers in favor of an individual property owner. She asked City Attorney Ramis if for every single piece of property, the City could have these kinds of attorney fee awards. Mr. Ramis said, "Absent a consensus and cooperation, that could happen." City Manager Prosser said even with mediation, if that fails and it goes to court, the initial offer is what the attorney fees are based on. He said he wanted to stress that this is not just the case for the Burnham Street project or just Tigard's Urban Renewal, but every single property acquisition this city or any other city or any government in the state makes. This is a whole TIGARD CITY COUNCIL WORKSHOP MEETING MINUTES - June 17 , 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 www.tigard-or.gov Page 3 of 1 o new world and unfortunately we are the first to test this; there is no case law for this yet. CCAC Member Barkley asked if a property owner received an offer they didn't like, was going to court their only option. City Attorney Ramis said the property owner can negotiate and in many circumstances they do, but the effect of Measure 39 reduces the incentive to do so. CCAC Member Lilly asked Mr. Ramis about the process timeline once the first offer is made. He replied that litigating fully can take a year. Councilor Wilson asked if an appraisal usually considers factors such as what the loss of the property does to the remaining properties. He asked if it was the total negative effect of the taking or was it the square footage. Attorney Ramis said there are two components to the valuation 1) the value of the property that is taken and 2) any damage to the remainder. Councilor Sherwood asked if once the City has an appraisal it is the only one that can be done. Mr. Ramis said there could be others but for purposes of court awarded attorney fees, the first appraisal would be the one that counts. CCAC Member Louw asked Engineer Duenas what the impact is on the project if the City doesn't have all the parcels. Engineer Duenas said, "If we don't get all the properties we will end up with a piecemeal system It would be easier and less expensive to bid it all at once because there is more quantity and we also wouldn't leave anything undone." Mayor Dirksen said staff has asked Council what approach to take and this led to the meeting tonight with the CCAC. CCAC Member Ellis Gaut asked staff how many of the completed appraisals have stalled and Engineer Duenas replied that there were two. CCAC Member Pao said, "In the community there is a lot of discussion about this. How many offers were made in person? Were there personal visits? As you read the Tigard Tunes, it seems like business owners are concerned about learning more about this." Engineer Duenas said that Right-of-Way Associates has been approaching the properties on behalf of the City and letting them know an appraiser will be on their property. He noted that an appraisal must be in writing. Caty Manager Prosser said the role of Right-of-Way Associates is to be the City's real estate broker. He said the process is similar to someone buying a home; initial contact is made by a broker. Councilor Woodruff asked, "Do property owners want to have improvements on Burnham)" He said he felt caught in the middle between taxpayers, the CCAC and property owners. 7:20:20 PM . He asked if there was a common voice. In response to a question from Councilor Buehner about the width of the strip of land being requested from Burnham property owners, Engineer Duenas said it varied from ten to twenty feet. TI_GARDCITY COUNCIL WORKSHOP MEETING MINUTES - June 17, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 www.tigard-or.gov Page 4 of 10 Councilor Buehner said, "When I was on the CCAC, prior to becoming a Councilor, it is my recollection that we had an outreach program to those on Main and Burnham and personally knocked on doors of businesses." CCAC Member Ellis Gaut agreed that this occurred. Councilor Buehner expressed surprise that property owners did not feel listened to because earlier in the project planning they came and spoke freely to CCAC about their issues with the roundabout. The CCAC brought those issues to Council and the project was redesigned. Councilor Wilson said he was surprised as well. He remembered a few years ago some downtown business owners said the City was not moving aggressively enough. He said the long-term goals should be the same - to improve downtown. CCAC Member Hughes asked, "Why weren't all the appraisals gathered and disseminated at one time?" City Manager Prosser said that getting twent),two appraisals is big project to take care of. CCAC Member Lilly suggested the City meet one-on-one with property owners to bring out any issues. She supported mediation, or appointments with the Mayor and a CCAC member present. Mayor Dirksen said he would be willing to meet with property owners with a CCAC member or City staff as requested. OCAC Member Craghead said he saw that the City-has four possible courses: > Back away from the entire project > Scale down the project > Condemnation > Make counter offers and negotiate with owners when necessary CCAC Member Barkley expressed appreciation to Councilor Woodruff for asking what they think She said business owners have different concerns than property owners. She said she talked with property owners on Burnham and found none opposed to Burnham Street improvements. She said she found some who were critical of the communication between the City and property owners and some who felt the project could be scaled back somewhat. She referred to newspaper articles saying the City blames property owners for the hold up and asked for documentation of this. Mayor Dirksen said holdups were caused by timelines slipping due to redesign of the roundabout and Ash Avenue which came about from Burnham Street property owner comments. He said, "But no one is saying there is a big holdup." CCAC Member Barkley said property owners are reacting to misinformation. She asked if the median is necessary. Mayor Dirksen said the medians planned for Burnham are for aesthetics. He offered the suggestion of using large planters with trees in them to create movable medians which would give flexibility to adapt to changing needs along the street. TIGARD CITY COUNCIL WORKSHOP MEETING MINUTES - June 17, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 www.tigard-or.gov Page 5 of 10 CCAC Member Louw asked Engineer Duenas if it was possible to go through an acquisition cycle to see what the city can acquire and then redesign to fit what was obtained. He said that would be a way to move forward and still make a huge improvement. Mayor Dirksen asked, "Are you interested in going back to square one and redesigning the project?" He said redesigning the street would be very expensive. Councilor Buehner said, "We have another issue. The Downtown Improvement Plan is a result of many volunteer hours. They wanted a pedestrian-friendly environment which meant wider sidewalks and hopefully, trees. The issues are different but there is a definite focus on making it pedestrian-friendly with less emphasis on cars. Voters considered that plan when they approved the Urban Renewal District." Councilor Wilson expressed interest in knowing if the median was the primary obstacle. He said the median could be added later. He proposed that the City continue negotiations to discover what the issues are. He said that to the extent accommodations can or should be made, the City should do that. CCAC Member Hughes asked if public comments could be received tonight. Councilor Sherwood said there was an "elephant in the room" and asked to hear directly from business owners what the sticking points are. At Mayor Dirksen called a 10-minuted break 8:06:04 PM At 8:18:42 PM Mayor Dirksen called the meeting back to order. He asked if any property or business owners would like to comment. Mike Stevenson, owner of B & B Print Source on Burnham Street said there are misconceptions, but they are solvable. He said the street improvements will help some businesses, but not others. He has attended meetings where answers given to some business owners' questions were disconcerting. He asked how many property owners have received an appraisal and said it was not a majority. He said it would be a plus to have the Mayor talk to property owners. Mayor Dirksen said asking a staff engineer a question will, "get you a technical response. Staff cannot make policy, Council does. If an issue arises that It's our fault if your questions weren't answered to your satisfaction." Councilor Wilson reiterated that a design change is a policy issue and staff cannot do this. Councilor Buehner asked Mr. Stevenson and other business owners to feel comfortable coming to Council to discuss their concerns. Someone has to get that information to Council. Mike Weigel of K & M Embroidery on Burnham expressed concern about his appraisal because it didn't show a small triangle of land and a driveway easement that were previously TIGARD CITY COUNCIL WORKSHOP MEETING MINUTES - June 17, 2008 City of Tigard13125 SW Hall Blvd., Tigard, OR 97223 1 - 503-639-4171 www.tigard-or.gov Page 6 of 10 discussed. He also requested that they be allowed to keep their current driveway and not have a median. City Manager Prosser explained that the appraisal just covers the property they own at the time of the appraisal. He said the triangle of land was not included in the appraisal because they do not own it; the driveway is a separate issue. He said an additional meeting needs to be held that includes Mr. Weigel and a Verizon representative to discuss granting K & M the permanent easement to a shared drivewaywhich would guarantee his company's access. Councilor Woodruff, "We don't want this to be an adversarial process. However, we aren't going to agree with everything that is said." He offered to meet with Mr. Weigel to make sure his concerns are heard. 8:46:26 PM Burnham Street property owner Dick Miller, said he was fortunate because he talked to the CCAC and one of their members went to Council and his issues were resolved. He said he thought no one on Burnham has sold property in the past several years because they are happy with their properties and tend to hang on to them. He said he had received an appraisal and made a counteroffer which he heard was refused bythe CityManager. CCAC Member Ellis Gaut asked, "Are you saying it didn't show comparables?" Mr. Miller said the comparable examples used were on Scoggins Street and Pfaffle Street. Councilor Wilson said to Mr. Miller, "As you said yourself, there have been no recent sales on Burnham Street so the appraiser had to look elsewhere." City Manager Prosser said he did not remember seeing Mr. Miller's counter-offer. Councilor Woodruff said, "We want to be fair with you. But other people in the community could ask, `Why aren't you getting the most value for my tax dollars?" CCAC Member Barkley asked if signage or landscaping improvements are included in property appraisals. Engineer Duenas said the improvements are included. Mayor Dirksen said, "Where we have rejections of our offers maybe we should meet with owners to find out what the separation is. City Attorney Ramis advised that in the case when a property owner is represented by counsel, they should make sure they consult with their attorney prior to discussions with the City." CCAC Member Suggestions: • Use a mediator when there is disagreement between property owners and the City's appraisal. • Don't completely redesign, but tweak where possible. • Have personal meetings that include a member of Council, a CC.AC member and property owners (if owners are interested in such a meeting). TIGARD CITY COUNCIL WORKSHOP MEETING MINUTES - June 17, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 www.tigard-or.gov Page 7 of 10 • Based on those meeting outcomes, mediate counter-offers to find common ground prior to taking condemnation approach. • Take a second look at appraisals to see if they tend to be low. Council Suggestions: • Talk to Right-of-Way Associates to see if there is a wayto make propertyowners more comfortable with the appraisers. • Ask about the issue of comparables. • Council is willing to meet with property owners if they desire to find common ground and perhaps move forward with a counter offer before any kind of condemnation is considered. Councilor Wilson said another option is to build the street in two phases, even though we've agreed it is not a good idea. Mayor Dirksen asked the CCAC members if they are willing to consider this option. The CCAC members suggested meeting with owners about individual issues and consider taking a second look at appraisals before taking this route. 9:20:38 PM Mayor DiAsen asked the CCAC their opinion about the Light Rail street lights, noting that it will be Tri-Met's responsibility to maintain them. The consensus of the CCAC was that they approve of the lights. 9:22:43 PM Mayor Dirksen adjourned the City Council and convened the City Center Development Agency (CCDA) Present Absent CODA Chair Dirksen ✓ Board Member Buehner ✓ Board Member Sherwood ✓ Board Member Wilson ✓ Board Member Woodruff ✓ 4. DISCUSS THE DOWNTOWN URBAN DESIGN VISION REFINEMENT UPDATE Associate Planner Farrelly discussed the project and presented a PowerPoint on the work the University of Oregon students are preparing on the Tigard Downtown Improvement Plan (TRIP). Assistant Community Development Director Bunch said the process will provide the ability to see what the TDIP can represent. They want to identify for the community what is possible and utilization of this tool will help builders and developers. Associate Planner Farrelly said they will be looking at block size recommendation and TIGARD CITY COUNCIL WORKSHOP MEETING MINUTE S - June 17, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 www.tigard-or.gov Page 8 of 10 circulation which will provide the basis for an eventual downtown circulation plan. He said they are also looking at street trees, green roofs and small scale open space sprinkled throughout the downtown. He said the project is also assisting with design standards. graphically portraying different building types, masses and scales. A model will be created showing existing conditions and the effects on potential development. He said the final document will be completed in July and staff would be back to meet with Council in August with the University of Oregon professor and students. Board Member Wilson asked if the limiting factor on floor area ratios was due to preference, economic or transportation limitation issues? He asked Mr. Bunch if the City was considering minimums as well as maximums. Assistant Community Development Director Bunch said the City was considering minimums because the TDIP was fairly specific in terms of scales. Board Member Buehner said, "If you're looking at a building over a certain number of stories, does it make sense to require underground parking?" Mr. Bunch said that because of costs needed to offset higher foundation costs, underground parking is not market-feasible anymore. In response to a question from Board Member Wilson, Mr. Bunch said there had been developer interest in building 15- to 20-story buildings on the east side of the Tigard Triangle. He said, "But ODOT has level of service requirements that restrict development size floor area ratio in the Triangle because of the surrounding state highway system capacity. We want to approach some kind of resolution on this with ODOT." Board Member Wilson asked if office buildings being built in close proximity to Tigard's downtown might help commercial, housing or office development there. He said downtown Tigard is not far away from the Tigard Triangle and is still surrounded by freeways and arterials. Assistant Community Development Director Bunch agreed that development in the 'Tigard Triangle could very positively affect development in the downtown both from retail, other kinds of job opportunities and housing, particularly if there was improved transit. Board Member Wilson said he didn't see modeling for the location of a light rail route and asked if Tri-Met has done any corridor studies. He said that Barbur Boulevard to 99W may not be the only route and suggested the way to string together the most town and regional centers would be a north Macadam-Hillsdale-Multnomah-Garden Home-Washington Square- downtown Tigard route. He said this might be more beneficial for Tigard. Mr. Bunch said that when Metro gets their high capacity transit options study going, Tigard will be at the table. He also said staff is attending the Tri-Met's Transportation Managers Committee TMAC every Friday. He said they wish to push the concept of high capacity transit on 99W as it is the last spoke to be implemented in the original light rail plan. Board Member Buehner asked if this was a vehicle to again ask ODOT to look at flyover ramps on 72"d over 217 which would make Tigard Triangle more viable. Mr. Bunch said the Transportation System Plan and the Regional Transportation Plan are the appropriate vehicles; this is more of a town center study. He said City staff will promote the ramps in the Transportation System Plan, however, the proposed Columbia River bridge will have a significant impact on funding any other transportation projects in the region. _ TIGARD CITY COUNCIL WORKSHOP MEETING MINUTES - June 17, 2008 Ciry of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639 4171 mwww.tigard-or.gov Page 9 of 10 Chair Dirksen said he thought the PowerPoint overlay showing 200 blocks of downtown Portland projected onto T"igard's downtown was interesting, but wanted to avoid a headline tomorrow saying that what Tigard intends to do is recreate 200 blocks of Portland in the downtown. Assistant Community Development Director Bunch reiterated that Tigard has its own downtown characteristics and established street system, but commented that the downtown streets lack connectivity and could become more penneable and accessible. Board Member Woodruff moved to adjourn the City Center Development Agency (C)CDA) and reconvene the City Council Meeting. Board Member Sherwood seconded and all voted in favor. 9:51:31 PM Councilor Buehner announced that her son was involved in Olympic trials for the two-man rowing event and the United States finished first. The team will be travelling to Beijing, China to compete in the Olympics. 9:52:09 PM Councilor Sherwood moved to adjourn and Councilor Woodruff seconded. All voted in favor. The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes Caro A. Krager, Deputy Qty co er Attest: J M", City of Tigard Date: (.D • L~ 1:\ADM\Qthy\0CA\2008\080617 a &hop.doc TIGARD CITY COUNCIL WORKSHOP MEETING MINUTES - June 17, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 1 www.tigard-or.gov Page 10 of 10 r TIG ' CITY CENTER i y MEETITG = 6 30 PM` r t ~ Bra ~ : j• v. - * i TIGARD CITY ffiA`Z , 1 r 13125 Sl~U ? L, BZaVD pit IG A D- i, OR 9--722S ~ x NOTICE The City Center Development Agency (CCDA) will have before it on the June 17, 2008, City Council and City Center Development Agency Meeting Agenda the following item for consideration 4. DISCUSS THE DOWNTOWN URBAN DESIGN VISION REFINEMENT UPDATE Please forward to: ❑ Newsroom, The Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) The CCDA was reactivated by Resolution 05-32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city. For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, ext. 2419. Deputy City Recorder Date: Post: Tigard City Hall Tigard Permit Center Tigard Public Library • ,I 11 TIGARD City Center Development Agency City of Tigard, Oregon Affidavit of Notification In the Matter of the Notification of the June 17, 2008 meeting of the City Center Development Agency to consider the following Agenda Item: 4. DISCUSS THE DOWNTOWN URBAN DESIGN VISION REFINEMENT UPDATE STATE OF OREGON) County of Washington) ss. City of I, Tigard ° ~iQ) , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I notified the following people/ organizations by fax : Newsroom, The Oregonian Newsroom, Tigard Times and the following people/organizations by e-mail: Editor, The Regal Courier (Editor@theregalcourier.com) A copy of said Notice being hereto attached and by reference made a part hereof, on the o 4 1~ day of , 20 01 Signature of Person who Performed Note ication Subscribed and sworn before me this day of _ J UY7C- , 20 0"3. OFFICIAL SEAL Si ature of Notary ublic for Oregon JILL M BYARS • NOTARY PUBLIC - OREGON COMMISSION NO. 427990 MY COMMISSION EXPIRES JUNE 14, 2012 06/10/2008 13:29 FAX 503 639 1471 CITY OF TIGARD X001 r ~xxcxc TX REPORT xc TRANSMISSION OK TX/RX NO 0300 CONNECTION TEL 503 968 6061 SUBADDRESS CONNECTION ID OREGON ST. TIME 6/10 13:28 USAGE T 00'34 PGS. SENT RESULT OK +a. NOTICE The City Center Development Agency (CCDA) will have before it on the June 17, 2008, City Council and City Center Development Agency Meeting Agenda the following item for consideration 4. DISCUSS THE DOWNTOWN URBAN DESIGN VISION REFINEMENT UPDATE Please forward to: ❑ Newsroom, The Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) The CCDA was reactivated by Resolution 05-32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city. 06/10/2008 13:31 FAX 503 639 1471 CITY OF TIGARD 0001 ~c~Cak~C~C~e~C~CSk~R~C~esk~E~k&:kR~s&~k~k TX REPORT ~xxexc sk~k~k~k~R~k~k~~k~k~k~k~k~k~k&~k~ksk~C& TRANSMISSION OK TX/RX NO 0301 CONNECTION TEL 503 546 0724 SUBADDRESS CONNECTION ID NEWSROOM ST. TIME p USAGE T O1' PGS. SENT RESULT OK a t MAIL L NOTICE The City Center Development Agency (CCDA) will have before it on the June 17, 2008, City Council and City Center Development Agency Meeting Agenda the following item for consideration 4. DISCUSS THE DOWNTOWN URBAN DESIGN VISION REFINEMENT UPDATE Please forward to: ❑ Newsroom, The Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) The CCDA was reactivated by Resolution 05-32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the citv. Carol Krager From: Carol Krager Sent: Tuesday, June 10, 2008 3:30 PM To: Webteam Cc: Cathy Wheatley Subject: Packet for June 17, 2008 is Ready for Posting Attachments: Carol Krager.vcf The agenda and packet are in I/Citywide/Council Packets/2008/080617/webteam City of Tigard m` Carol Krager Deputy City Recorder 13125 SW Hall Blvd, Tigard, OR 97223 (503) 718-2419 carolk@tigard-or,gov 1 TIGARD City Center Development Agency City of Tigard, Oregon Affidavit of Posting In the Matter of the Notification of the June 17, 2008 meeting of the City Center Development Agency to consider the following Agenda Item: 4. DISCUSS THE DOWNTOWN URBAN DESIGN VISION REFINEMENT UPDATE STATE OF OREGON ) County of Washington) ss. City of Tigard ) A 2,01- A f << U k YZ_ being first duly sworn (ox affirmed), by oath (or affirmation), depose and say: That I posted in ➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon A copy of said Notification of Consideration of City Center Development Agency Item on June 17, 2008 A copy of said Notice being hereto attached and by reference made a part hereof, on the day of Q 1-t/-y1r- , 20 Signature of Person who Pe ormed Notification Subscribed and sworn4zAffimied) before me this I day of :T U 1110, , 20 ~ . 1A OFFICIAL SEAL JILL M BYARS NOTARY PUBLIC - OREGON Signature of Notary ublic fox Oregon COMMISSION NO. 4279W MY COMf~AISSION EXPIRES JUNE 14, 2012 71 TI'GMD- GITYICENTER 11 DEVELOPMENT AGENC'Y' E 1NO., _ r a t b N r ro t P a i J~UNE~ 17, 2008. * r TIGARD` CITY MALI., 1'3125 S, L' BLVD' t x r r N L ~ } ur.,, r s. NOTICE The City Center Development Agency (CCDA) will have before it on the June 17, 2008, City Council and City Center Development Agency Meeting Agenda the following item for consideration 4. DISCUSS THE DOWNTOWN URBAN DESIGN VISION REFINEMENT UPDATE Please forward to: ❑ Newsroom, The Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503468-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) The CCDA was reactivated by Resolution 05-32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city. For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, ext. 2419. Deputy City Recorder Date: C/ Post: Tigard City Hall Tigard Permit Center Tigard Public Library Agenda Item # Meeting Date June 17, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Tigard Transportation System Plan u date discussion rc Prepared By: Darren Wyss Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL The City received funding from the Oregon Department of Transportation (ODOT) Transportation and Growth Management program to update the Tigard Transportation System Plan. Council is asked to receive a briefing on the project scope and timeline and discuss the project before staff brings back an Intergovernmental Agreement to be entered into with ODOT. STAFF RECOMMENDATION Receive and discuss with staff information pertaining to the update of the Tigard Transportation System Plan. KEY FACTS AND INFORMATION SUMMARY ODOT has committed $150,000 from its Transportation and Growth Management (TGM) program to update the Tigard Transportation System Plan (TSP). TGM requirements necessitate the City enter into an Intergovernmental Agreement (IGA) with ODOT for the agency to contract with a consultant to perform the work. The IGA also requires the City to match 11% of the contract with staff time and direct project expenses. The first step of the TGM process was to develop a scope of work for the project. City staff, with the assistance of ODOT, developed a scope that would satisfy OAR 660-012 (Transportation Planning), be consistent with the Regional Transportation Plan, and address issues specific to the community. After receiving proposals, staff from ODOT and the City chose Kittelson & Associates, Inc. (KIA) as the project consultant based on their response to the scope of work. Following final negotiations between ODOT and KIA and the subsequent contract signing by ODOT, staff will bring the IGA for Council approval and signature. The need to update the Tigard 2002 TSP became apparent as staff gathered data to support Comprehensive Plan goals and policies. Although the current TSP was adopted in January 2002 and incorporated into the Comprehensive Plan, it relies on assumptions, traffic counts, and other data that are more than 10 years old. The transportation picture has changed significantly due to urban growth, changes in state and regional policy, and urban growth boundary expansions. City residents have also consistently ranked traffic congestion as a concern in various surveys and City leaders are looking for alternatives to ease congestion. An updated Tigard TSP will also help to ensure compliance with Statewide Planning Goal 12 and with recent updates to the Oregon Transportation Plan (OTP), Transportation Planning Bole (TPR), and the Regional Transportation Plan (RTP). The timing of the TGM grant also coincides with the City entering the State of Oregon's Periodic Review process (ORS 197.628-629, OAR 660-025). An updated TSP will ensure compliance with Statewide Planning Goal 12. The TSP scope of work intends to address the State Transportation Planning Rule and all modes of transportation within the community. Additionally, the scope of work includes tasks specific to the Tigard Triangle and the Washington Square Regional Center. The tasks are summarized as follows: 1ALRPLN\Council Materials\2008\6-17-08 AIS TSP update discussion.doc 1 1. Project Management, Regional Coordination, and Public Involvement a. Technical Advisory Committee (4 meetings) b. Citizen Advisory Committee (4 meetings) c. 3 Public Forums for community feedback d. 1 Open House for presentation of Draft TSP 2. Review Relevant Plans and Policies a. Issues Report b. Draft TSP Goals and Policies 3. Existing Conditions 4. Needs and Deficiencies Analysis 5. Transportation Solutions Reports and Financial Plan/ Implementation a. Future system for all modes b. Special Areas of Concern (Tigard Triangle, Washington Square Regional Center) c. Financing and Action Measures 6. Draft TSP and Refinement a. Legislative Process For the Tigard Triangle, the Consultant shall prepare two or three alternative land use and transportation scenarios that are intended to improve transportation system performance. This includes identifying land use scenarios or changes to the existing code that could allow for different types of development, transportation demand management, paid parking, creating a transportation management association, improving access to transit, etc. This is not intended to be a land use plan for the Tigard Triangle but rather provide the City with possible transportation and land use approaches for further refinement. For the Washington Square Regional Center, the Consultant will determine whether or not the projects identified in the Washington Square Regional Center Plan are sufficient and necessary to meet future needs. The Consultant will than propose a package of solutions and strategies consistent with TSP goals and policies and whether changes to the projects identified in the Washington Square Regional Center Plan are recommended. In summary, an updated Tigard TSP will identify relevant existing conditions, plan the future transportation system for all modes in response to recent annexations, development, and new growth projections, and extend the forecast year from 2020 to 2030. OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS Goal 1: Pursue opportunities to reduce traffic congestion in Tigard. Goal 2: Complete the update and begin the implementation of the Comprehensive Plan. ATTACHMENT LIST N/A FISCAL NOTES N/A I:\LRPLN\Council Materials\2008\6-17-08 AIS TSP update discussion.doc 2 Agenda Item # Meeting Date June 17, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Review of the Burnham Street and Ash Avenue Extension Projects Prepared By: A.P. Duenas Dept Head Okay i&ul City Mgr Okay. ISSUE BEFORE THE COUNCIL Joint meeting with the City Center Advisory Commission (CCAC) to review the Burnham Street and Ash Avenue Extension Projects and to discuss the feasibility of moving ahead with the projects as originally envisioned. STAFF RECOMMENDATION That Council provide direction to staff on what action to take regarding the two projects. KEY FACTS AND INFORMATION SUMMARY The reconstruction and widening of Burnham Street has.been contemplated for at least the past 10 year's. The initial effort to design the-project began in the year 2000, but was terminated at the 50% stage in 2002 because of the lack of consensus from the downtown businesses and property owners on the components of the ultimate section for the street. The Tigard Downtown Improvement and the Tigard Downtown Streetscape Design Plans: subsequently provided the basis for continuing the effort to design and construct the project. The Ash Avenue Extension was developed to support the new Commuter Rail station and park-and-ride. Both projects are nearing design completion and will be ready for construction pending acquisition of rights-of-way and easements to accommodate the improvements. Attached is a memorandum providing a detailed background summary of both projects, the current status for each, and the challenges faced in moving the projects to construction. The City is making a huge commitment by pledging future gas tax revenues to provide funding for timely construction of both projects. Before the City takes that step, it is an appropriate time to re-examine the two projects. The extensive public involvement processes leading to the preparation of the Downtown Improvement Plan, the Streetscape Design Plan, and the project designs for Burnham and Ash indicated that there was widespread public support for constructing these catalyst projects. Now that it is time to actually construct the projects, property owner and business support no longer seem evident. City Council and the CCAC will review the two projects at this meeting, discuss the challenges faced with moving ahead, and determine if it is feasible or desirable to implement the projects as originally envisioned. At this meeting, City staff will give a brief overview of the projects, the current status, and implementation schedules. The City Attorney's office will present the issues regarding property acquisition created by Measure 39 passed in 2006. This will be followed by discussion by City Council and CCAC on the feasibility of moving ahead with the projects as originally envisioned. OTHER ALTERNATIVES CONSIDERED None COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT The Burnham Street Improvement and Ash Avenue Extension Projects are viewed by the Tigard Downtown Improvement Plan as catalyst projects to encourage redevelopment in the downtown area. Redevelopment and upgrading of the streets in the downtown support the Council Goal to "Implement the Downtown Urban Renewal." ATTACHMENT LIST 1. Memorandum dated June 3, 2008 providing an overview of the Burnham Street and Ash Avenue Extension Projects 2. Burnham Street Plan Overview - Ash to Hall 3. Burnham Street Plan Overview - Main to Ash FISCAL NOTES Fiscal Year 2008-09 provides $5,250,000 for Burnham Street and $400,000 for the Ash Avenue Extension Projects respectively. This assumes that the expenditures projected for 2007-08 ($715,000 for Burnham and $578,920 for Ash Avenue Extension) are expended as projected. The estimated cost for construction of Burnham Street is $5.0 million. The Ash Avenue Extension will be constructed within the $400,000 allocated for FY 2008-09. iAengrgustcouncil agenda summaries\6.17.08 review of the bumham street and ash avenue extension projects ais.doc 41 MEMORANDUM TO: Mayor and City Councilors Craig Prosser, City Manager FROM: Gus Duenas ~ City Engineer RE: Review of Burnham Street and Ash Avenue Extension Projects DATE: June 3, 2008 The Burnham Street and Ash Avenue Extension Projects are nearing design completion and will be ready for construction if the needed rights-of-way and easements are acquired to accommodate the improvements. The property acquisition process is well underway, but there are some serious impediments to the timely acquisition of property needed to construct the projects. Because the issues need to be resolved before the projects can move ahead, a review of the two projects and a frank discussion with the City Center Advisory Commission regarding these issues is essential at this time. This memorandum will provide a background information summary, a brief description of the scope of the two projects, current status for each, proposed project schedules, and the challenges faced by the City in moving ahead with both projects. Background There was a previous attempt to improve Burnham Street before the current project was initiated. In February 2000, City Council awarded an engineering design and right-of-way acquisition services contract to CIDA, Inc. for the Burnham Street Improvement Project. The design involved reconstruction and widening of the street to a 44-foot wide pavement area, which allowed for two 11-foot travel lanes, one 12-foot center turn lane, and two 5- foot bike lanes. The improved street would have included new curbs, sidewalks, upgraded storm drainage, sanitary and water mains, and undergrounding of existing overhead utilities. However, the project design was terminated at the 50% stage in 2002 because the businesses and owners in the Tigard downtown could not agree on how the street should be improved. There was a realization that the street needed to be part of a larger plan to improve the Tigard downtown area. This led to the development of the Tigard Downtown Improvement Plan. Tigard Downtown Improvement Plan The Plan development was a three-year effort beginning in 2002 and ending with the Plan document in September 2005. It provides a 20 to 30 year blueprint to guide the development of Downtown Tigard into a vibrant, mixed-use urban village. The Plan development was led Review of Burnham Street and Ash Avenue Extension Projects Page 1 of 6 by the Downtown Task Force composed of citizen volunteers. It was developed through an elaborate public process that resulted in a 2005 Good Governance award from the League of Oregon Cities. The award recognizes exceptional city programs that unite citizens within a community. Implementing the Downtown Improvement Plan will be a gradual process taking place over the next 30 years. The Tigard Downtown Improvement Plan (TDIP) document is a summary statement of the community's vision, direction, and commitment to action for the future of Downtown The final document is focused on providing the vision, guiding principles and concepts behind the plan, the "preferred design concept" and "catalyst projects" recommended by the Downtown Task Force, and a preliminary implementation strategy for carrying out the plan. A 12-member citizen committee, the City Center Advisory Commission (CCAC), has been advising staff in recommending priorities and funding levels for Downtown projects. Downtown Streetscape Design Plan The Tigard Downtown Streetscape Design Plan followed completion of the Downtown Improvement Plan and was prepared during the period from December 2005 to September 2006. It was a catalyst project for implementing the vision and guiding principles of the Improvement Plan. In November 2005, City Council approved a contract award to OTAK, Inc., for conceptual design services for the Tigard Downtown Comprehensive Streetscape Plan (Phase 1). Phase 2 and Phase 3 were design services to be provided for Commercial Streetscape and Burnham Street Improvements respectively. Again, there was extensive public involvement in the development of the plan. A Streetscape Working Group (SWG) served as a citizen advisory committee. The SWG included many members from the Downtown Task Force, and the group provided active design input and review of the design ideas proposed for consistency with the TDIP. Interviews with property and business owners along Main Street and Burnham Street were conducted in February 2006. A public open house was conducted in May 2006. The final plan included street design concepts, concepts for gateways and public spaces, and a public art plan. Burnham Street and Ash Avenue from Fanno Creek north to Scoffins and Hunziker were identified as catalyst projects to spur redevelopment in the downtown area. The existing Burnham Street, classified as City collector, is substandard in width, and exhibits signs of pavement and structural failure. The extensive failures throughout its length require reconstruction of the street structural section and widening of the street to its ultimate section. The existing storm drain pipes are of inadequate capacities, which cause flooding to the street, even with small flood events. Burnham Street and Ash Avenue Extension The improvements to Burnham Street and Ash Avenue implement design concepts recommended by the Tigard Downtown Comprehensive Streetscape Plan. These concepts include widening the street between Main Street and Ash Avenue to a paved width of 38 feet and between Ash Avenue and Hall Boulevard to 50 feet. Wide sidewalks, landscaped Review of Burnham Street and Ash Avenue Extension Projects Page 2 of 6 medians, pedestrian crossings and on-street parking will be provided as part of the widening. A modern roundabout was specified in the Streetscape Plan for the Ash Avenue intersection with Burnham, but was eliminated because of complaints by adjacent land owners. Instead, a traditional four-way intersection will be installed at the intersection. Green street stormwater elements will be installed between Main Street and Ash Avenue to treat stormwater runoff and enhance water quality before discharge to Fanno Creek. In July 2006, OTAK was awarded a contract to complete the design for the Burnham Street project. The intent was to modify the design that was previously unfinished by CIDA and to integrate the conceptual design established by the Streetscape Design Plan into the new design. However, most of the previous design could not be used because of the significant changes introduced by the Tigard Downtown Comprehensive Streetscape design concepts. In addition, after completing the 50% design stage, OTAK encountered unanticipated obstacles such as lack of cooperation from utility companies, hazardous material contamination, delay in identifying necessary rights-of-way and easements as a result of changing utility designs, change from a roundabout to a 4-way intersection, and incorporation of the Fanno Creek Park into the design. The right-of-way acquisition proved to be even more challenging. The various changes in design led to delays in preparation of legal descriptions for right-of-way and easement acquisition. The preparation of appraisals leading to offers for purchase was delayed significantly because of the changes. The passage of Measure 39 in 2006 has introduced new restrictions into the acquisition process. In addition, some of the property owners have retained land condemnation attorneys, which eliminates the ability to negotiate directly with the property owners represented. The City has contracted with Right-of-Way Associates to provide land acquisition services on the project. The Ash Avenue Extension Project was initiated to provide a secondary access to the Commuter Rail parking lot. The project was designed fit into a future Ash Avenue connection from Fanno Creek to Hunziker Street at Hall Boulevard. The street extension begins at Burnham Street mid-way between Main and Hall and connects to the rear of the parking lot. The project when constructed will provide a 2-lane connection to the parking lot with sidewalk on the west side only. The street will begin with a fully developed section at Burnham Street transitioning to a two 12-foot wide travel lanes leading to the parking lot. Land acquisition to accommodate this access street is needed before the project can be constructed. To allow for the access to be in place at the opening of the Commuter Rail station, the project needs to be constructed separate from the Burnham Street project. Right- of-Way Associates is likewise contracted to acquire the property needed for this project. Ash Avenue Project Status The design for the extension of Ash Avenue from Burnham Street to the Commuter Rail parking lot is basically complete. Whether or not the project proceeds to construction depends upon acquisition of the property needed for the connection. For the access road to be in place by mid-October 2008, the construction work has to be started by July 2008. Review of Burnham Street and Ash Avenue Extension Projects Page 3 of 6 Burnham Street Project Status ■ Design The design is currently 95% complete. Two public meetings were conducted to review the plans with the downtown neighborhood. The first open house meeting was conducted at the 50% design stage on March 22, 2007 to present the preliminary design to affected property and business owners in the downtown area. The second public meeting was conducted on March 13, 2008, at which time the property and business owners were provided with the latest plans for implementation. The 95% plans and specs are being reviewed by Capital Construction & Transportation staff as well as by other departments'. There is an issue concerning the outfall storm pipe's location. The pipe was initially located along the west property line of the Stevens Marine property. However, because this location will cause disruption to the operation of the business and an engine testing facility during the construction, a new alignment for the pipe is being evaluated. Another issue involves consolidation of driveways to provide joint access for Verizon and Kim's Embroidery. The terms of the consolidation are being worked on at this time. ■ Right-of-Way Acquisition Twenty eight properties are impacted by the project. Six of them are owned by the City. As of this date Qune 2, 2008): 14 appraisal reports have been completed 7 appraisals are being prepared 1 does not need to be appraised because necessary rights-of-way will be donated by the City. 8 offers have been presented and 1 has been accepted (Tax lot 2S102AD02400 owned by NW Preferred Federal Credit Union) Because of issues that involve drainage and final driveway locations, the rights-of-way and easements needed from four properties (Stevens Marine, Verizon, Matsumoto and the trianglar piece of property for the joint access driveway) are still being worked on. There has been very little progress in reaching agreement on those properties represented by attorneys. Right-of-Way Associates is waiting for City direction on how to proceed with acquiring those properties.. ■ Wetland Permits In early May 2008, Vigil Agrimis submitted a joint permit application to DSL and the Corps of Engineers. It is anticipated that a DSL permit will be issued in July. No Corps permit is required as the existing wetland is not impacted by the project. Change of the outfall storm pipe location will affect the permit schedule. However, the strategy is that revision to the application won't be made until after the permit has been Review of Burnham Street and Ash Avenue Extension Projects Page 4of6 issued. Amendment to the permit would be processed by DSL quicker than revision to the application. A Natural Resource assessment has also been completed by the consultant for submittal to CWS. It is anticipated that a Service Provider Letter will be issued by the agency in late July or early August. No Sensitive Lands permit is required to be issued by the City of Tigard as impacts to the floodplain are determined to be minor. ■ Environmental The existing storm water lines commencing from north of the railroad tracks, heading south toward Burnham Street, then traveling west along the street before ending at the existing ditch between the Stevens Marine and Dolan properties are contaminated with pesticide sediment. Meetings between DEQ, Union Pacific Railroad (UPRR), AMEC and City staff have been taken place to determine limits of the contamination and costs in association with meeting DEQ requirements. UPRR has agreed to clean out the pipes north of Burnham Street this summer. The westerly segment of the pipes on Burnham Street will also be requested to be cleaned by UPRR. The reason was that the agency was not informed by the City that the pipe will convey water during the construction prior disposal. Soil sampling by AMEC indicates that groundwater has also been contaminated with pesticide in the areas in front of B&B Printing and Manning's Auto Repair. A contaminated media management plan will be prepared by the consultant for use by the contractor during construction. Environmental issues will be resolved before the project is advertised for bid. Construction Schedules Originally Proposed The projects are already behind schedule. The following schedules were established in March 2008 and will need to be updated following the joint meeting. Ash Avenue ■ Bid project: May 2008 ■ Award construction contract: June 2008 ■ Begin construction: July 2008 ■ Complete construction and open access: September 2008 Burnham Street ■ Bid advertisement: August 5, 2008 ■ Pre-bid conference: August 14, 2008 ■ Bid opening: August 21, 2008 ■ Contract award: September 9, 2008 ■ Notice to proceed: September 22, 2008 Review of Burnham Street and Ash Avenue Extension Projects Page 5 of 6 ■ Pre-construction conference: September 24, 2008 ■ Construction: October 08 through September 09 The above schedules were prepared assuming that all rights-of-way and easements would be acquired in time for construction implementation. Cost Estimates ■ Burnham Street - $5.0 million ■ Ash Avenue Extension - $0.275 million ■ Land Acquisition for both: $1.9 to $2.0 million Challenges Faced ■ The timely acquisition of rights-of-way and easements is the single largest impediment to project implementation. Unless the City is prepared to initiate condemnation proceedings for key properties needed for the improvements, there is no way to construct the projects in accordance with the proposed schedules. Part of the problem is lack of progress on reaching settlement on some of the properties while the remainder is due to the delays in finalizing the legal descriptions so the properties can be appraised and offers made for acquisition. ■ The storm drainage issues are resolvable, but will take time. City staff is working . with the project consultants to resolve these issues. These may have the potential to delay the Burnham Street project, but with agreement from. affected property owners can be resolved without much delay. c: Tom Coffee, CD Director Ron Bunch, Assistant CD Director Vannie Nguyen, CIP Manager i:lengVus4nemorandumslbumham street and ash avenue prejed review 8.17.08.doc Review of Burnham Street and Ash Avenue Extension Projects Page 6of6 12' s' 71' 12' I lr' 3' 12' ~C Concrete Parking Travel --I~- Travel --1 Travel ing Walk Concrete it I tYalk Lane Lane Lane I Lana Lena NOrk ni ~ \ I Burnham Street \ Typical Section - East of Ash Avenue { S I I A~ f _ I Carl H. da'nson Tualatin Valley F%re k Rescue ~ Tigard Public {Yorks Zuber l Family LP /1 8935 5W 6umtmn I 8777 SW Bernnam. / 9025 SW 6unncm- 8975 SW B-hmrl zs-r-c+_.a-a:pn I s-rcio-oxsa / ~F! City of Tigard 5720 SW Bumhom ;0+00 11,00 ;3+00_ 11+00 _15+00 _ 18+00 . 19+C SW Burnham Street - I coy o1 roe Verizon North west In / 8840 SIY .nmm~ Mots"'oto J n-:-mss-calm / NW Preferred Federal f 1 ~ ~ ` e76~ SW amnhomi 1s-r-a^Pa-mwn I „ Credit Union , \ ! { L 89eo stf' Eo.nnam ( ; ~ Burrham Business & Storage LLC ° , / t J F; j y :si-C+M-OIACID ;t q r n~ _ 8900 Sly 8umnam y ~a of Tigard - CRY Dog ?urk \ k i i a$ CAPITAL CONSTRUCTION AM FIGURE it rovements i 1y O Q TRANSPORTATION DIVISION Burnham Street Imp 17355 SA Rounes Ferry Pnsd ~ 13125 SW. HAJ. AM. 13SE Lake Oarega, OR 97035 a nr.ARD, LWE60n 97223 Ph- (503 &75-3818 WIC£ 3-839-st71 FILE NO y FAX' (583 G35-5395 FA.C 55003- 624-0 752 . nYMW CARD-DR.DOV Project Overview East of Ash Avenue 0351 ae i Concrete Parking T.~ovel travel -J Porking Concrete l ! Walk Lone Lane Lane ( Lune Nalk Burnham Street I l f Typical Section - West of Ash Avenue I , 8l 1 ~ I I 1: j ~ I f 1 ~ l~ 1 f f 2, Fri t I F p F ° o o i L--- r y i Carl H. ✓chns In tt; Cepistrox c ' cr°2 o4r eB( ` o ' - l - Forrir La 11 ! s-r-r.Ab-arw ai_ q„ o e F Soohn Ze,Ger F G tg o , ° tY rt Y F? j1 r a ; 1 o m 9 r' .r5 Cek Limited Port. enderson 9o5J Srr g,:rnnom r 9625 SW &.rrn,.,-r d975 5w B;:nrnorr, I 9D75 sW. fiNrnpm' zs r-c.v areoo i Gd J 909$ iW fiurnhan I J 1 Capistronc r . ' ~ 9 ~ y > Lr I~ ? g ~ sr-az.o-o::.ur r_'-+-c..~-nxn ~ , c o u 4r h= jai h ^ 9:69 SVr 6urnnam o a- a..u-m.pc zs-r-evo-c..w § 12x60 SW V6in v.r a-:-,ze-as.*co [1 `1 f { i l t r s-r-mA;-wax w: t n '.o ^ a o^.~, ' j 0175 t+'a _ 2+00 _ J+00 _ J+OD `+OJ 6+OC +SJ _ 8+00 _ 9+00 _ IWPO 11+00 t2+oo _ IJ-O STABurnham Street M r - - - - - - N'o ^ L1z249Dolon & Company LLC ens 9230 Stev W 6umh= MO cN 6nJrUrNIY Preferred Fe Credit Union r w J r ~ - ~ (l r FrI, Stevenson g04o sw Rr..,n,:,. Co !r i,~ t r QR tl C; / z I CAPITAL TRRANSPANSPORRTATIOTATION CONSTRUCTION DIVISION SION Burnham Street Improvements F~uIZE c IJ _ 173;5 SR Dwnee Fey P.,ed S,5111 tr 13125SW. f+AU 9[vD. Lek, O..% OR 97035 0 HARD, rk7E04v 97.23 - FTone: (503 835-3818 W( CE 503-639-4f:1 Fu, 15«I~ V15 53n I Mt. FA C: 503-624-0752 RGRXOFILE Project Overview West of Ash Avenue ~s -From 6OU me d Af-le*er ~/~3 D$ MEMORANDUM TO: Mayor and City Council FROM: Jerree Lewis RE: June 17th joint Discussion with CCAC Regarding Burnham Street / Ash Avenue Extension Projects DATE: June 13, 2008 In preparation of the June 17th joint discussion on the Burnham Street and Ash Avenue extension projects, the City Center Advisory Commission has asked for copies of recent newspaper articles regarding the projects. We are also forwarding copies of those articles to City Council (attached). Also attached is an April 23rd memo from Joanne Bengtson and corresponding letters from Gus Duenas and Right-of-Way Associates in response to a story in the Tigard Times about lack of information being sent to affected property owners. Cost on. the rise for Burnham Street purchases City Council pumps additional along Burnham Street slated for urban genies- from $114,500 to $198,920. $84,40 into effort to purchase renewal redevelopment. On Tuesday, the Tigard City Council land needed for Burnham Right of Way Associates, Inc., a ' approved the contract amendment with- Beaverton-based company hired by the out discussion. Street road design city to effect sale negotiations with 21 Council President Sydney Sherwood, property owners on Burnham Street, who chaired the meeting in Mayor Craig TIGARD - Emerging complica- requested a 57 percent increase in its Dirksen's absence, said amendments to tions are forcing the City to pump more original agreed upon price to set up the existing contracts are commonly placed money into its effort to secure properties sales, an increase - including contin- ■ gee BURNHAM, AS A8 ■ May 29, 2008 . , ' Burnham: Construction is slated to. . be-gin this summer: . i ■ Continued from Al for staff R. David Feinauer, presi- The original scope of work for on the consent agenda i dent of Right of Way Associates, the project specified 19 properties, appumW. listed around a dozen factors which has since grown to 21 that Sherwood said that while she woexing to drive up cost on the the city' creeds to control in order to ' is concerned about transparency project ~ improvements as the city moves forward with Among those is its increasing The city will have to fully put- the Burnham Street purchases, complexity, the stiff timeline to chase two properties at the Coca- there is little probability any meet the summer work window, lions of Stevens Marine Services y action,. including the contract additional pains taken by the city and Zuber Coasauction City amendment, initiated by the city to avoid condemnation and the fiords will also be used to pay for will please everyom presence of a high-powered relocation ofdwse two businesses. "It doesn't matter what we do. Portland law firm enlisted by City councilors are still gw If we do it one way, they say were some of the property owners. pling with communication prob- ; not being transparent - you're Sherwood said she is con- lems between the city and several !riding. If we do it another, they c mod about the presence of the residents along Burnham Street say we're. taking too long," law firm Shwabe, wlliamson Burnham Street '..improve- Sherwoodsaidand Wyat, who is representing at meats include widening the road i The remaking budget for the least three Burnham Street prop- and adding green features to help j administrative and planning end erty owners reduce pollution loads in storm ; of the project is $469,429, with "When we knew that, we water. Most of flue land heeded to anticipated cost set at $325.262. knew our budget probably wasn't make the improvement consist of A total $1.9 million Is budget- g ulg to cover evaythin she narrow parcels directly adjacent ed for the actual property pur- to the street said. chases. Other complications include construction is scheduled to In a four-page. letter to city design changes for utility work . begin this summer. Cost on. the rise for Burnham Street purchases City Council pumps additional along Burnham Street slated for urban gencies- from $114,500 to $198,920. ' $84,40 into, effort to purchase renewal redevelopment On Tuesday, the Tigard City Council land needed for Burnham Right of Way Associates, Inc., a ' approved the contract amendment with- Beaverton-based company hired by the out discussion Street road design city to effect sale negotiations with 21 Council President Sydney Sherwood, property owners on Burnham Street, who chaired the meeting in Mayor Craig TIGARD - Emerging complica- requested a 57 percent increase in its Diricsen~ absence, said amendments to tions are,forcing the city to pump more original agreed upon price to set up the existing contracts are commonly placed money into its effort to secure properties sales, an increase - including contin- a See BURlyHAM, Ag A8 ■ May 29, 2008 t ~~~wl S . ~ , ' Burnham: Cslated to. begin this summer ■ Continued from Al staff; R. David Feinauer, presi- The original scope ofwork for on the consent agenda for dent of Right of Way Associates, the project specified 19 properties, approval. listed around a dozen factors which has since grown to 21 that Sherwood said that while she working to drive up oast on the the city needs to control in order to ' is concerned about transparency project. begirt strut impnowments. as the city mavec forward with Among those is its increasing The city will have to fully pur- the Burnham Street purchases, complexity, the stiff timeline to chase two properties at the fora there is little probability any meet the summer work window, tions of Stevens Marine Services action,. including the contract additional pains taken by the city and Zuber Construction City amendment, initiated by the city to avoid condemnation and the funds will also be used to pay for will please everyone. presence of a high-powered relocation of those two businesses. "It doesn't matter what we do. Portland law fum enlisted by City councilors are still grip- if we do it one way, they say were some of the property owners. piing with communication prat- ; not being transparent - you're Sherwood said she is con- lems between the city and several ' hiding. If we do it another, they cemed about the presence of the residents along Burnham Street say we're. taking too long," law firm Shwabe, wlliamson Burnham Street `-improve- 'Sherwood said. and Wyat, who is representing at ments include widening the toad The retraining budget for the least three Burnham Street prop. and adding green' features to help j administrative and planning end erty owners reduce pollution loads in storm of the project is $469,429, with "When we knew that, we water. Most of tyre land needed tD anticipated cost set at $325,262. knew our budget probably wasn't make the improvement consist of A total $ l.9 million is budget- going to cover everything," she narrow parcels directly adjacent ed for the actual property pur- said to the street. chases. Other complications include Construction is scheduled to ! In a four-page. letter to city design changes for utility work begin this summer. ` • Y-0 . • . Uen8es Le8alcha , . . . . frame Burnham Streets future A handful of property owners turn to a law firm to negotiate land sales on Surnharn Street By DARRYL SWAN OfTheTimes TIGARD - The emer- gence of a large Portland law firm that is representing some ''•:s property owners along Burnham Street could prove to i be a financial thorn in the side of city planners and budget-. builders. In January, Schwabe iomAT"Am trousertherua,es Williamson and Wyatt, listed FUTURE PROJECT = as the second largest law firm This is the view looking in Oregon and one that has a east down Burnham { particular knack and success- Street from Main Street ful track record for represent- in downtown Tigard. ing land condemnation cases, mailed out letters and infor- adding "green" features, such' mation packets to the as stormwater filtration Burnham property owners- planters, as specified in the There are 28 properties downtown redevelopment total. Six of those are already plan. controlled by the city, and sale if the property owners hold talks on the remaining 22 are firm and refuse .to negotiate being negotiated. based on the city's appraisals. Without that land, the city they could effectively, and is at an 'impasse on moving indefinitely, delay city efforts to forward with the Burnham acquire the land, which are pro Street improvements, includ- dominately narrow strips that ing widening the street and gee BURIIIIIAM. A5 www.tigardtimes.com May 2008 ■ A5 - Burnham: `ProP~ er owners are entitled to get mod counsel' ' • Cor tined from All to get a pa"ut the city- of Tigard. In 1994, site m ent, and. I don't think that is ' would accommodate on-strew "In my observation, that is the successfully argued a property unjhe parking and sidewalk plant. negative side of this new lacy and rights case, called Dolan v Gelineau said she wouldn't , at least dupe ans. n- we're already seeing... people Tigard all the way through to a disclose whether -her clients are So far, as have retained the law funs at being represented on ~ takings US. Supr'~= Cow Ito Measure mg they only pay the tam ittf j with the potential for more to fall ly would" Feiuava raid 39, had an incentive to urhdeva6 scores a oomtnouse victory - in rime. A total of $19 million is bud- ue had appraisals, she said, and though the marketing lever lists l As such, the city and its coa- geted for the property acquisi- too often landowners were scared that as as option. sultant,Beaverton't tofW i ~ ay " rites. City Manager Craig or had few resources to risk tar- The city's aggressive timeline " I Associates, have little ethical Ptosse[ is atnbotiud to negotiate rag . condemning agencies to to secure the Properties by choice but to remute sale Wks sale values up to 575.000, with ootut. September and embark on utility away from the represented own- anything above that appearing in Prior to the measure, it. was wwk this year is working against cis and through Schwabe bunt of the City Council for only after entering the court it, Fehhauer said WilGantsah and Wyatt appL process, something landowners . Ho also said that he believes a nut step is likely to lead the Should even a couple Isve shown they are loath to do, majority of the property owners city, grudgingly say its leaders, landowners successfully battle Gelinau said that a condemning along Burnham will still have i down the path of condemnation. for increased compensaaior, that agency vioukl adjust its valuation good-faith negotiations with the "I know they've waiting for us to do that" said Gus Dumas, city rise and the inclusion of attorney for the land City engiaeu for Tigard. fors could linter the budget for «la the past, all of that burden "I funk that even with the passed the project out of whack fell on the property owner," change in the law were going to In ow paslsed Peinauer said there are two Germ= said. "Now some of that have asptifnantamountofpeo- Measure 2006, edvote yours voters _ Measue 3, r rases playout in types of law firms: problem- burden is failing on the govern- ple reaching agreerrbcnt he said. condemnation Oregon. it was a reaction of sorts solvers and problem-tnala rs: ' to the 2005 L1S Supreme Coon While there is a litany of decision in Kilo vs. New London, flood reasons a landowner K • ~ toad with condemnation • • " •a case that opened the door for government agencies to condemn would need legal advice g through for economic development oil the complex process, some taw fume, he said, appear P-posa• tq feign negotiation just -to hit A cote change in the Oregon that 40-day period and drag the law is how the appraisal process appraisal process into court works. Now, a government In Schwabe, Williatrtson and agcy ping a property put- Wyauhs case. Femauer said "they chase first has the land appraised, appear to be more interested in sets a value and makes an offer. Ong its to cow,. After 40 days, if that offer is not accepted, the government can Law shifts power to then condemn the land and take landowners inunediate possession. I Jill Gelineau, a principal at But that's not the end of it. Schwabe, Williamson and Wyatt, A landowner has the option of said the notion that her firm challenging the government- views the Burnham strips as a appraised value in circuit court, including a request for jury trial. potential cash cow is "disttntb If due jury finds that the con- mg. deputing agency undervalued the here- ro fal a line maligned entitled land in its appraisal, the agency, o to get ~y owners are it is such as the city of Tigard, must g good counsselel, and i then pay not only the higher totally appropriate for somebody : , : like ate to represent their [fights" t appraised value, but also the . Gelnaau said. . landowner's legal fees. Gelineau has a history with . • • - Some view it as a win-win for anomeys, who can bet on fluctu- ations in the market that property values will shift by the time the case reaches a jury trial. Given the current housing market, however, whether those values will shift up or down is anyone's guess "Inswntivas on tlw One David FeinkwA president of knight of Way Associates, said that { in his opinioh - based on 39 I years in the industry - Measure 1 39created a huge, risk-five incen- tive for attorneys to pursue "strip takings," such as the Burnham Street acquisitions, knowing that at the end ofthe day they've going . J. • I i ' t i .tbNATl1AN HOU8PJFheT1v ies BURNHAM BUSINESS - Bret Swopeit, owner of Manning's Automotive Service, believes that the city ofMgard is trying to run his business, along with others, off of Burnham. Street with a- proposal to widen the streets and add bike lanes and sidewalks. i s Burnham res wary of city. plaps dent Tigard's approach to property and its owner in turn. But for him, and for many purchases puts some owners, "This is the 'takings map,"' he business and property owners , said. There are 28 properties total, affected by this opening salvo in businesses on the defensive though six of those the city's downtown are already city- redevelopment strat- I BY DARRYL SWAN owned. Shudder) think egy, the city's tactics OfTheTimes DeAngelo to secure the land received a letter. in about hailing to moue. has established; for TIGARD -Steven DeAngelo, the mail last month p some, an overlay of some in the city of Tigard would from I m happy here. distrust. Right of Way " ' . say, is probably being overly dra- Associates, a ,R "They talc out of manic when he refers to.the city's Beaverton-based both sides of their ' . effort to secure narrow strips of company hired by Nancy Spohn, hmgko mouth down there at roadside land along Burnham the city to orches- Burnham Stt d tP.Wmt City Hall:' said Street as "the property takings:' [rate the land pur- Nancy Spohn. j With a reap spread out in front chases, though he Spohn, who is shy I of him, DeAngelo, the owner of later discovered that his properties about giving her age, moved onto ' DeAngelo's Catering and Events, - he owns three, including one Burnham Street with her husband, i directs his fingers around it like purchased as recently as six Wilbur, in 1971. Together the,cou- i game pieces on a Monopoly months ago - will not be affected pie operated an automotive board, identifying each property in this round of land deals. ■ See BURNHAM, A6 Burnham: `.,..they're going to do everything they can to get us out of here' " ■ Continued fawn Al Ming fears has been been advertised and open to city officials view the Biurtham DeAngelo, who many along And he said the city has not mechanic shop admen to their the qnx mt absence of an effeo- everyone Street acquisitions as a separate the stnext have adopted as the.tiai- reached out to the existing busi- home kbr five ytem when Wilbw tive communication strategy am Cus Duenas, the city engineer, . ilmcdon of the city and not sub- son with the city, said he is con- ness c omoumity. went on to teach inhis field at the citK also pointed out that the city jeer to the limits spelled out in the eerned the city has adopted a 'I've got absolutely no infor- Portland Communky College for Spohn said the city deserves a mailed all of the property owners, urban renewal plan risky strategy in these first stages oration at all fmah the city of the next 10 years. WJbur died a --zero" for its effort to'comnmuni- including those listed in this ar d- The price tag on the Bumham of the downtown redevelopment Tigard;' he said little less dm a decide ago. cane with her about the purchases, cle, a letter of its purchase btten•' Strad improvements that includes plan, ate that he said is a poten- Prosser said there has been no A swatch of theSpobiit prop- DeAngelo agreed. tions on March 20. Once those an expanded Fatmo Creek Park dally dangerous ploy headed into secret made about the goal to th arty, one at incbb two trees "yen can go door to door real. properties are secured he said the and a public plaza totals $7 mil- a stagnating economy.. transform Bumham Saes into a and two parfdag span for her ty quickly and get that done," he finer details of the purchase plans sir, including around 51.4null- "[hisbuild-it-and-theywil!• largely rrrixed cotmrunial and tenant in the forrtrt shop said "That was not done" would be unveiled ' lien set aside for the property pur- come strategy I don't think it residential zone, He said there is r Manning%Automotive Service pares property owners, One team city officials gave chases. works; he said strong possib7ity businesses such Center, is identified for City including John Zube>; who tuns a for outing eminent domain early There is an ambitious timeline as SwWw' will fade away as construction company an in the process is so property own. to seal the properly purchases and euslnesses on detenekve market forces take over "I'm just very rpeet about Burnham Street, said he has son ers will be away of available tax _ look in work on the two-year Bret Svvopes, owner of "Over time, the" of busi- having t6-0- aphalf of my BW little effort from the city to edu- breaks 8om the sales, a possrbili- project. City Manager Craig Mannino Automotive Service tress down there is going to yard end two of my beautiful ' cape him on the proposed deal ty when sueb transactions occur Prosser said the city had hoped to Center when hek been for the change;' he said tress; Spohn slid -I shudder to 'I don't know what they re under the outside threat of con. have the purchases completed by IsA20 years, said he has two If the plans pan out, the entire, think about having W move. I'm going to do" Zuber aid Zuberb demnation. July, but now he thinks that date immediate concerns with the ty of the downtown-zone, further happy here" property is the one property along When asked the councilors will be pushed out. Burnham Street improvements: adorned by this fall1s inclusion of A CSdy C'amed semlutim in Burnham Street the city is expect said they had no knowledge of 'Now itg beginning to look parking and access. TriMeth commuter tail, will draw febrary mrthotkad the city to ed to buy in full, forcing him to known holdouts along Burnham like September because land "We're going to lose two park- diners, shoppers and likely, a negotiate for the propertia• move as the construction season Stmt, and said they did not per- acquisitions are taking longer Ing spaces: as you can see. I don't showing of the upwardly mobild Following a Right of Way emcs full swing, oeive its inclusion in the resolu- than we had expected" Prosser even have a lot of spaces to start in the Portland mean region Associatri mariner appraisal, the tion package as a hammer to said, with," Swopes said of the nine DeAngelo said the city, as a council has stated is willingness City seeks to calM egbillon drive property owners to the bar- The budgetary outlook for the spaces granted him at the whole, wants just such a down, to pay $75,000 above the The City Council and - most gaining able. improvements is also a manor of moment. town area to showcase to the rest appraised anmurt ibr the needed vocally - Mayor Craig Didmen The urban renewal plan speculation to many of Burnham Swopes said he is already get- of the region. After all, he said, land, have attempted to calm a&tationi specifically sates that eminent Strat§ property ownership and ting the inkling that his business the city voted in favor of the In the event of run impasse, the arising horn eminent domaunb domain will not be used for eco- business community, Though the and others like it on Bumham downtown redevelopment in city nxolved that it Would use incision in the city resolution, nomic development purposes, a city has budgeted fimds for this Street are part of a dying breed. 1006. condemnation, or eminent especially as it was raised at the sour concept for many that year, Prosser said the city would 'I think they want us out of "Obviously, someone is a pro- domain, authority to secure the of the negotiation reached prominence with the likely have to take out a loan here, and theyW going to do ponent of it, because it passed" beginning lroperdes. Satre property own. 2005 US. Supreme Coia t deci- based on anticipated cash flow to everything they can to get us out he said as, such as Spft have said that pro„lf we would have cinosento sion in Kelo v New London. But cover next yearn costs, of hate;' Swopes said . • E action has cast a chin cloud over wait, I think people would have the property negotiations as they said 'Why did you wait-until now go forward ; eminent to raise this?"' Dirksen said. "VJlnat II fear's the dommin ' Spoken said. Miey can Ditlcsau when asked about the exercise that, even though they CitYS communication efforts, also v told us they would not." stressed that city meetings have Item No. . For Council Newsletter dated " n " City o l Tigard . . Memorandum To: Honorable Mayor and Council From: Joanne Bengtson, Exec Asst. to C.atyManager Re: Burnham Street Contacts Date: April 23, 2008 In response to a story in the Times that the city hasn't contacted property owners along Burnham Street for right-of-way acquisition, the following materials are attached • List of the Burnham Street Property Owners March 19, 2008 letter to property owners from Gus Duenas March 19, 2008 letter from Right of-Way Associates Gus contacted Tigard Times reporter Darryl Swan with the following email: "Attached are the list of property owners affected by the project,, the letters that we sent out to them and the schedule for the Ash Avenue extension and Burnham Street projects. The property acquisition to get the projects underway will be a concerted and ongoing effort during the next few months. I believe we have done quite a lot to keep people informed about the upcoming projects. We met with the Tigard Central Business District Association (TCBDA) on March 13, 2008 ' Jo provide information on the land acquisition process and discuss the schedules for both projects. We also had a neighborhood meeting that same night (March 13th) and discussed all aspects of the projects, including the land acquisition process. Notices (see copy attached) were mailed to everyone along Burnham Street and Main Street. In addition, we hand-delivered the notices to all along Burnham and Main. The meeting was well-attended and we stayed until all the questions were answered. The schedules for the projects were distributed at both meetings. David Feinauer of ROW Associates attended the April 10, 2008 meeting of the TCBDA to further elaborate on land acquisition procedures in Oregon and to answer questions on the Burnham Street acquisitions. i.:. The Ash Avenue extension needs to be in place by September 2008, so our focus will be to get that project ready to bid in the next month, with Burnham to follow in August. We will be providing periodic bulletins to all along Burnham and Main Streets as we have more detailed information to share. If you have the time, we would like to schedule a briefing to you on the project, its current status, and our plans for getting both implemented. Let me know if you are interested and we'll set it up." x 1 Subject. Burnham Street and Ash Avenue Extension Improvements File No. 0353 & 0600 Dear Property Owners: The City of Tigard plans to improve Burnham Street between Main Street and Hall Boulevard, and extend Ash Avenue north of Burnham to connect to the Commuter Rail Parking Lot. Between Main Street and Ash Avenue, the Burnham Street project will construct a 2-lane street section with water quality treatment planters, 18-foot wide sidewalks, parallel parking on both sides of the street, landscaping, and new street lights. Between Ash and Hall Boulevard, the project will build a 3-lane street section with 12-foot wide sidewalks, parallel parking on both sides, medians where feasible, landscaping, new street lights, and gateway treatments at the northwest and southwest corners of its intersection with Hall Boulevard. The Ash Avenue Extension will establish a 2-lane connection from Burnham Street to the rear of the Commuter Rail Parking Lot. The projects include undergrounding of utilities. A neighborhood meeting was held on March 13, 2008 at 6:00 p.m. in Town Hall, Tigard City Hall, 13125 SW Hall Boulevard, to present the design plans to affected property owners and other interested parties. This meeting presented a general overview of the two projects and provided an opportunity, for attendees to ask questions regarding the projects. If you did not attend the meeting and have any questions' on the projects or the acquisition process, please do not hesitate to contact me. Sincerely, Jtip n. ~.~.r.~ STIN P. DUENAS, P.E. CQi Engineer Enclosures: ROWA Letter Acquiring Land for Public Projects i\at$\Dn\Pt 4"xb-hW st=t impaoscmaau\coa apondw= and wtiw\ktta (corn city to pwpaq o m - bwnhpm strut Fc*O-&c t I Letter to Property Owners - Burnham and Ash Avenue Improvement Projects Page 2 of 2 10186 SW Laurel Street s r4o ROWA Beaverton, OR 97005 Ph 503.644.3436 Fax 503.644.7400 RIGI T-OF-WAY ASSOCIATES, INC. www.rowainc.com March 19, 2008 Index 06-041-003 Burnham Street Property Owners: Subject: Burnham Street Improvements Project - File No. 0353 Re: Tax Assessor's I.D. 2S102AB 05200 Information Regarding Impact on Properties Along the Street Dear Property Owners, The City of Tigard has contracted with Right-of-Way Associates, Inc. for property acquisition services to acquire rights-of-way and property for the Burnham Street Improvement Project. I am employed by that company. The improvements to the street will probably require that the City purchase some part of your property near the street, or purchase an easement or right-of-way in some part of your property near the street. The initial step in the acquisition process is an appraisal to determine just compensation for such property or easement. The appraiser will also be evaluating whether the City's need to obtain part of your property, or a right-of-way or easement on your property, will have any effect on the value of the rest of your property. You will soon be contacted by a -licensed appraiser to begin the appraisal process. The appraiser will want to discuss with you your property and the impact of the project so that the most accurate information available can be used in the preparation of the appraisal report. The appraiser will be instructed to provide the City with that report, fully describing the method of arriving at a value for the impact on your property. The appraiser is independent and expected to provide an unbiased and objective report. When the appraisal is completed, an agent of the City will contact you to present the City's offer of compensation. As part of this offer, the agent will provide you with a copy of the appraisal for your review. The agent is responsible for providing you with answers to your questions about the project and the impact on your property and to obtain answers to technical questions you may have. You are certainly entitled to have the documents and any proposed agreement reviewed by an attorney prior to.signing them. If you do engage an attorney to represent you, the agent for the City cannot have direct Contact with you. All communications must be only with the attorney It is the desire of the City of Tigard to reach a mutually acceptable agreement with all of the property owners affected by the project and to avoid condemnation Where possible. The City would. like to have the opportunity to discuss the offer with you directly and to . 2 answer questions and to do everything possible to reach agreement without a condemnation process. The public property acquisition process in Oregon is guided by the Uniform Relocation and Acquisition Act of 1970, which is a federal law concerning negotiation practices by government agencies. We have enclosed a pamphlet with this letter that explains your rights as a property owner impacted by a public project. If you have any questions about the acquisition process or the enclosed materials, please contact me. My phone number is 503-644-3436 and my email address is david@rowainc.com. Sincerely, R. David Feinauer, Agent Enclosure: Brochure - Acquiring Land For Public Projects c Vannie Nguyen, Project Manager Gus Duenas, City Engineer i i CITIES Mayor plays down fears on redevelopment plans DOWt own T"19df'd natter of Right of Way Assoc- The i i ld rather ates met with propeiy owners wou for a second time earlier this not condemn any month. land, says mayor 'The city n~~ tobal Sstrips of abo ' ' r By JOHN FOYSTON fi+ontage of t iostof the proper- THEORECONIANe$r^ petuatter said'' Perhaps Tigard will. not be "seizing" , in one case it'd make sense-for anybody's property anytime the'gty to bury the entire p op- soon as part of a downtown te-• erty, but the hest a sudutart- ' . development pmjecx Mayor tral pieccx with major build- Ctaig Dk sm said ing Dirksen was 't oomm®tt rea to a re- Feinauer couldn cent communiity newspaper on negotiations- but said that artide, the headline of which his company hopes to acquire . stated that T mayuseem- the roP erties the' " needs . ~ P by ment domain to seize down- September. town land. He took the unmut- Widening Butrifiam Street is al step of publishing.. his a. million,. two= ect thoughts in the ciry"s mdnthly amtxutal ' newsletter. that will be the fastdirt a- ly moved in the city's ambi- • "I haven't heard any com- tious multiyear plain to rebuild ments yet," said DidWA "but its downtown -as a nature- the (newspaper) artide s. tone -friendly am around a public seemed so ngptive that _rm plaza arid an eVanded Fanno slue they're out there, and I'• CreekParlc wanted to use the bully pulpit of the Mayoes Comer to reds- The project is•iitthe final de- sure :people that the. city will sign stage, and work_will Rely use eminent domain only if be& in early 20% necessary to widen and im- "[he sweet really needs prove Burnham Street." attention," said DhUen, "and "We will work with people it'il be a showplace when it's who will see a significant rot- done, especially because it'll be pact." Dirksen said.. "fm very, the Gist part of the new down- sensitive and sympathetic to ' tpwn that pbople will see. our businesses dawn there. Plans call for . widening Sometimes it's u navooidable, Burnham between Main Street but we U bend over backward and Ash Avenue to a aved in those cases " P The city already has pun width of 38 feed 'and between chased two lots from willing Ash Avenue and Hall liotile= buyers in the affected area, and vard t0 feet it recehtly hired Beaverton Sidevratks..landscaped strips consultants Riga[ of Way Asso- and on-street parking will be ciates to work with the owners Part of the • package, as will a . ; of 23 lots affected by the proj- roundabout. at Hall Boulevard ect, said Diane-Jeldetks•of the and Ash-Avenue and "green city's Community Develop- street" feaatures such as plant- meat department David' Tel- ers and other ways to clean and manage storm water at the source. John Fopw ; SW-2w-sq?e . . ' , Iouiyo35mnC~neaa:oregon/an•can . J i , 01~ .S y '•k r . wi`;.f [i`L .,yin^Y 'iF _ `N'.~J •.1 `.Tp .S ,.f... Dw: Tigard ma use eminent domain to seize downtown may land. ...•...::.:.:i The City Council approves a of necessity" or the right to use necessary, including exercise of 'resolution of necessity' to eminent domain - is to make sure eminent domain, to acquire those ;•,.r profenl= is do land is available for the new align- properties," the memo states. , be able to proceed with obtain these ments of Burnham and Ash streets. According to Duenas, the downtown improvements According to a memo by City Burnham Street and Ash Avenue properties from Engineer Gus Duenas the resolu- wilGn sailers" projects are in the initial stages of .71 By 8AR8ARA SHERMAN 9 tion authorizes the city manager to land acquisition, and the intent is to 0 OfTheTimes CtaigProuet execute purchase-and-sale agree- complete property acquisitions in on meats for the appraised values on time to begin utility relocation and a TIGARD - The City Council NOM elty manage, each of the properties or up to undergrounding this summer. :3 took an aggressive stance.Feb. 26, $75,000 above the appraised val- "We're at the point where we approving a resolution -to use emi- Avenue, ues. need to be as efficient as possible in Z nent domain if necessary to acquire The projects are art of the long- "In those cases where agreement acquiring property to make the improve simmering plan to improve the cannot be reached, it authorizes the Burnham Street project a reality Burnham Street and extend Ash downtown area, and the "resolution city's att orneys to take all action ■ See DOWNTOWN; A& a o A6 ■ March 13, 2008 Downtown: Some proDerty owners -have I f retained attorneys ■ CoiWmsW from Al . i this summer," Duenas said. "This allows us to move ahead with condemnation if necessary." Duenas said that while some property owners are willing to negotiate, "we're seeing some indications that (condemnation) might be necessary in some cases. This gives us the go-ahead to move ahead as aggressively as possible to get this out to bid. "Some (property owners) have retained attorneys who are con- damnation specialists... Wir'can't move ahead with eminent domain without this resolution." City Manager Craig Prosser noted, `The city's strong prefer- ence ce is obtain these properties from 'sellers " I Although a public hearin 6 was not held on the issue the coun- cil allowed Mike Stevenson to speak. Stevenson said that he and his wife have owned B&B Print Source, located at 9040 S.W. Burnham St., for 21 years, and the .i company employs 72 people. "You're hurrying this process," he said. "We should have been given an offer a long time ago." i According to Stevenson, the city wants to purchase the back } portion of his property to become part of Fanno Creek Park, and "the festival street will go through my parking lot and basically put me out of business at that location." He noted that according to the master plan for downtown, the rest of his property is earmarked for eventual residential housing. "I can't expand," Stevenson said. "I can't move and rent it. It becomes worthless. The city has forgotten the effects this is hav- ing on these types of businesses - specifically mine. The city is considering my business a liability, not an asset." Duenas explained, "Part of the process is to get appraisals... we need that information before we can go to somebody with an offer." • When pressed by Councilor Gretchen Buchner as to how marry properties are involved, Duenas said "There are 22 properties that we have to get, and we have made offers on seven or eight." Buchner told Duenas that he should let all the affected proper- ty owners know where they fit into the process. "(Keeping people from knowing what is going on) leaves peo- ple feeling uncomfortable arid nervous" Buchner said. Councilor Sydney Sherwood added that the council does not want businesses to move out of Tigard, and Mayor Craig Dirksen noted, "This plan for the park and everything will take 20 - maybe 30 years - before everything is accomplished. Gus and the ! city manager told me that they didn't know how much property we need until the design is done, so they didn't know until fairly recently." Duenas said that he would keep the affected property owners situation, and the council voted 4 to 0 to approve apprid of the resolution better • . i ( According to Duenas' memo, a total amount of $1.9 million is I budgeted in the fiscal year 2007-08 to complete the project design and the land acquisition and to begin construction on Burnham i Street. For the Ash Avenue extension project, $379,000 has been set aside for the design and land acquisition. Jae n-,-- 3 17, a-vo F Review of the Burnham Street and Ash Avenue Extension Projects June 17, 2008 Background ❖ Previous effort to improve Burnham Street Began in the year 2000 Completed to 50% stage Lack of consensus resulted in termination of the project in 2002 Conclusion was that it needed to be part of a larger plan ❖ This led to the preparation of the Tigard Downtown Improvement Plan Background ❖ Tigard Downtown Improvement Plan ❖ Viewed Burnham Street and Ash Avenue improvements as "catalyst" projects to encourage redevelopment ❖ Tigard Downtown Streetscape Design Plan Outlined the street design concepts for Main and Burnham Streets among others BSI Burnham Street Key Features 2-lane section from Main to Ash with 18-foot sidewalks 3-lane section from Ash to Hall with 12-foot sidewalks 4-way intersection with Ash Avenue north and south of Burnham-Revised from a modern roundabout design ❖ Parallel parking on both sides of the street ❖ 2 mid-block pedestrian crossings Main to Ash and 1 from Ash to Hall ❖ Street trees, new street lights, undergrounding of utilities Green street storm water planters from Main to Ash f '2 Ash Avenue Key Features ❖ New 2-lane street from Burnham to Commuter Rail Parking Lot built within a 50-foot right-of-way to be acquired Forms part of the future Ash extension north to connect to Scoffins and Hunziker at Hall ❖ Curb and sidewalk on the west side only + Extended street will remove a large sequoia Realignment of existing street south of Main to create a 4- way intersection. Sidewalk will be installed on both sides. Realigned street will remove a large cedar and a maple tree o Bot Projects Overview Burnam Bbwt ~'Il IN Bumnem Staa « ryaw aKw,-waaan n.ene ~i ~ .ypa e«m,-B,aaw,rwa..e S 'It ~ yai ` -SW-Bham-S eet-'-'-'-' ~a m f _ m SW Burnham Street I rely ':i Burnham Street Improvement M Burnham Street West Side ts' s' n' n' e' le' R ~rere Parhfn ,raY~: _ .rate, Parl,n ~narer ~ ~r~ LJWPIF ~ Lbn2T ~ Cane Lone -_I Lare9 Wvlk e ~ ~ ~ ' tI C Burnham Street I > r.____ Typical Section -West of Ash Avenue 8t C 1 I I to I .J - i r El 1.1111, 4~C orl°p£ e Ca-I H. ✓Pnns°n R 5pJnn cube/ r F-,dy LP lI e-r -ww ~p ? r _IV t - Va+oe.^_on '`,E `0e ooh y J@OeF Lrr„i:eC Pert ~I YJ5.15w Pumnom =5 Stl'9um.+.nn e5%S Sw PUmnm ~ ~ C°Pistr°nP a ~ 9 ~ a ~ ~ ` t' ~ o ' 9169 SlY Bumnom 9;Pi Sn Pumnom JB)5 SW,Bunnc-n 15-r ¢b orw r a^a-ar ~ :S_r«`tl-•~ 1 _ _ 0 0 0 0 0 0 0 0 0 ~ tlf%5 r _ ~+0a J+IXt +~f4 3•(q b~W _:f00 _ lsnJ _ 9f9J _ IWIXI I]+GO IJ+W STN Burnham Street oo - o00 0000000 -a- ~ t w a°rd 4 ' r -l I r C l 9D su°uum Colan & C°MPp .-v LLC V Ste,- Miller, T. - t I 1 = . -r-xr--assn 9?~r~w ~.m gl~arsw Pumnem sersw Oummm~ r NW P-1--d F< nv SW BY50 5Wµ mM ZF ~m f E Co I ~ - Cry ligorol CAP t~ ' I t TRANSLCONSTRUCTONAFS Burnham Street Improvements FIGURE g` TRANSPORTATION DNISION St _ • 11755 9 3aonn Frt. Rd ~ B$'rN Gke Oae r •ITS 5 p. wSLI PIW. q{F ege, AR M0~5 1JLUtD, P^FCP`/ s%J 1S - PF.one. 15x1-CBI^_ 10KF. -6J9-Si%1 j ` - Fa' SDJI °5 Project Overview West of Ash Avenue I F035 Burnham Street East Side 7OV2' 7/' 8' 72~ Ccncrete Perkin T ,ml Tr e•' Travel Perkin Concre!e I :Ya'k I .ane9 Lane I Lone I Lone I Lanes I 4Ya.k ' 8 'I N Burnham Street C Typical Section -East of Ash Avenue N I - -i ¢ - - - spy a yf 8 t/ _ Ll- vulciin Valley t-ire G Fescue >:gaN Pubnc Y/orks Zuler t r 5W Bumhom 8."7i 5w Bcmnam - J- City.,, 779-1 / 6lIC ~w~5vn~m i v SW Burnham Street - ~Mediamopening h'N' Pref-,d Feeerm I I - p)Fa Sw Bumnem ! L: e S E?s,bW.n `y, Burnham 6057ne55 & St-e LLC Q o, v 99¢ S~mom to accommodate n S oti - - ~r= large trucks at city ,r TigarC consolidated f3 a Ts - t driveway 171 k~3 CAPITAL CONSTRUCTION AND Burnham Street Improvements FIGURE CA PITAL C STRUCTION N 1y 70 Baron Ferry Pd 1Sr.'S Sw. wk: OCS9. BSE Uke 0-.. OR 07095 n PD, 09E- 9WJ g 1 - - - FLam: (561 875-7818 NM¢: i YN: (5W, =-?YO (AY' YJS-6I~-U15~ FILE NO w..-w.aDV Project Overview East of Ash Avenue o3ss f~ i I - Current Status -Burnham Street ❖ Project design 95% complete ❖ Right-of-way acquisition process underway ❖ Drainage issues near Stevens Marine being addressed Contamination problems in existing drainage line need to be resolved ❖ Driveway consolidation between Verizon and Kim's Embroidery also under discussion ❖ Land acquisition is not progressing in a timely manner Current Status -Ash Avenue ❖ Project design 95% complete ❖ Major issues with right-of-way acquisition ❖ Property needed for the extension must be acquired before project can proceed Right-of-Way Acquisition ❖ City has contracted with Right-of-Way Associates, Inc. to provide property acquisition services on both projects ❖ Preferred method of purchase is through negotiation and mutual agreement ❖ Resolution of Necessity approved by Council on February 26, 2008 xn Project Schedules ❖ Both projects are behind schedule ❖ Original schedules established were: Ash Avenue Extension (established March 2008) ❖ May 2008 - Complete design work and advertise project for bids June 2008 - Award construction contract ❖ July 2008 - Begin Ash Avenue construction ❖ Commuter Rail parking lot to transition in final form ❖ Temporary section within transition area to Burnham ❖ September 2008 - Complete Ash and open connection to Burnham .af ..at..,, Project Sc❖ Burnham Street (established March 2008) ❖ August 2008 - Complete design work and advertise project for bids. Schedule is based and dependent upon acquisition of all rights-of-way and easements needed for the project. ❖ September 2008 - Award construction contract ❖ Late September 2008 - Begin utility work March/April 2009 - Substantially complete utility work and begin roadwork as weather permits ❖ November 2009 - Substantially complete construction work ❖ Project Schedules will have to be updated following the joint meeting Project Funding Project Funding ❖ Requires borrowing to implement over 2 years ❖ Will commit future gas tax revenues for payback Fiscal Years 2008-09 and 2009-10 provide the funding to implement the projects ❖ Right-of-way and easement acquisitions are major obstacles to project implementation Major Challenges Storm drainage issues Resolvable o• Right-of-way and easement acquisitions Condemnation maybe necessary for a few properties Effects of Measure 39 may result in much higher costs for acquisition Staff Recommendation ❖ That Council provide direction to staff on what actions to take following discussion with CCAC Agenda Item # Meeting Date June 17, 2008 CITY CENTER DEVELOPMENT AGENCY AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Tide Downtown Urban Design Vision Refinement Update G Prepared By: Sean Farrglly Dept Head Approval: S' City Mgr Approval: ISSUE BEFORE THE CITY CENTER DEVELOPMENT AGENCY Receive staff's update on Urban Design Vision Refinement Update being, performed by the University of Oregon Graduate Architecture program. STAFF RECOMMENDATION Receive information and provide feedback prior to final presentation in late July/ early August. KEY FACTS AND INFORMATION SUMMARY As part of the Land Use and Urban Design Planning program for Downtown, the Community Development Department has engaged the services of the University of Oregon Graduate Architecture Department. On February 12, 2008 Council authorized the City Manager to sign an Intergovernmental Agreement with the University of Oregon to perform this task. A professor and several architecture graduate students are assisting in the development of a design vision/ framework to provide a graphic portrayal of how Downtown could redevelop. The project is focusing on four tasks: 1. Study existing Downtown land use conditions and patterns; 2. Create a "3-D" vision of the scale, form, and character of the recommended urban form using the Tigard Downtown Improvement Plan and other planning documents; 3. Refine the conceptual Downtown circulation and block size study; and 4. Create visualizations of potential development for opportunity sites identified in the Development Strategy performed by Leland Consulting. The project is scheduled to be completed by July 30, 2008. . OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS Goal 3: "Implement the Downtown Urban Renewal Plan." 1:\LRP1,N\Counci1 Materials\2008\6-17-08 AIS Downtown Urban Desip Vision Refinement Update.doc 1 ATTACHMENT LIST N/A FISCAL NOTES N/A I:\]..RPLN\Council Materials\2008\6-17-08 AIS Downtown Urban Design Vision Refinement Update.doc 2 /iyth jlem /va. guhe i73aaB" An Urban Design Vision Refinement of the Tigard Downtown Improvement Plan O Tigard City Council Presentation June 17, 2008 i UNIVERSITY oReCON Long Range Planning OF ~-~s Project History • Seminar focuses on project- April-June. Professor and 4 graduate students • Graduate student work to be completed end of July • CCAC., TCBDA members invited to mid- point review • Presentation to CCAC- June 11, 2008 • Final document presentation early August Document Layout 1. Methodology 6. Site Analysis 2. History/ Development/ 7. Green Urban Network Refinement 8. Future Urban Form 3. Regional & Local s-io, io-zo, 20-50 years Context 9• Detailed Opportunity 4. Political & Physical Sites (3) 10. Conclusions Framework 11. Appendices 5. Site Documentation 19 f S OS J OADWAY ST ISEY GOFyNE- m RNS,DE RD w - ST t > ST j - - BELMONT - ST R , - ~ ~ S` Y ~ HgvYIHORNE BLVD - O 1aQ.. o R - U -m BARNES ¢ 4 ZOO 9ROA DIVISION- / R i' - x \ ~ n 1• JFNK!(ys ~4~'FF t~p'\-~ g a -l0 RO POWELL.'I B RO R ~ - RD PATTON _ro HOLGATE ~ YON a ~ ~d ~ ry SUNS GpN 47 FI dJ O STEELE ST oBea III.., BEAVERTON HILLS Dd C RD 9!0 ~y J U.1 4 co VERMONT ST ALLEN LVD s 'P qm i \ O h p BLV i~ > IS m DENNEY - RD' ' MULTNOMAN BLVD - > TACO ST GARDEN. 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'~1~~~11\~ 111 ~ f/~p-~~' _ •Ij j 11111 • ~ ~fY~/- ~ 111 ~ol ol, n -Tigard t Y lij titll~tl►aiill ~Ti' b N `'N I f pl-E !'y~ii1111!ii ! i 10i - Ji `•-^~J a' ~ ~ 1111 1 re utu F TOOLS IS AL ANALYSIS & S - ~6 n Ports d Blocks 4 0'x200 a BLOCK SIZE STUDY: U o town L ke O wego Blocks 200'x300' A e ~ o diagra x -USA d a 1 i r, 1 -?S~ Il 1 t i • Jam,,, i! , r u [ n I +t°. r . plow f, IP a sm, I.JA T ■ c1 ! t ■ r~ m c~ ~a e o c~ io n ~ n & ect o s a~ a \ ~ - ~ i5 15 1t1{, i31ti 1 ti- ,c', lll{~i ;ii. t Oil . a n ne ba green Ul Formed based code/design standards Building twes J ' ~R1r~ ~,,t~ ~h~ u'1r ~R~ ~ u~~ ~11•~ Ci~r fiT>y~~ Ci~i ~ Cif GIT\ f)FTI(ARD Ut)\\\Tf)tl'\~ f t~ ~~~JJJ~~~--- _ URllA\ RCPCWAI JO~IG t~L - ti :fir: yr ; ,~1~. /1, \A j A t~ •~•r,.%' S a n P y Y 'z ~F3't l 1 \ > -`w 1 a o~ V Q ~ fa p ~ C3 p / p o 1. p vo(jdo s . a~ m~M r is t t...___...... ~ ~ _ 4 ti. r, 1I 4 O VS~►J ~+¢oiM ~~N questions or comments? City of Tigard Tigard Goal Setting Meeting - Agenda TIGARD CITY COUNCIL MEETING DATE/TIME: January 4,2008; 12 to 5 p.m. MEETING LOCATION: City of Tigard - Umpqua Bank, 3rd Floor Conference Room, 6610 Cardinal Lane, Tigard, Oregon PUBLIC NOTICE: Upon request, the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deao. SEE ATTACHED AGENDA TIGARD CITY COUNCIL GOAL SETTING - JANUARY 4, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 oft City of Tigard Tigard Goal Setting Meeting - Agenda TIGARD CITY COUNCIL MEETING DATE/TIME: January 4,2008; 12 to 5 p.m. MEETING LOCATION: City of Tigard - Umpqua Bank, 3rd Floor Conference Room, 6610 Cardinal Lane, Tigard, Oregon 12 p.m. I. Call to Order and Roll Call • Mayor Dirksen IT. Goal Setting Discussion III. Non Agenda Items IV. Adjournment TIGARD CITY COUNCIL GOAL SETTING - JANUARY 4, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of2 M City of Tigard, Oregon Affidavit of Notification In the Matter of the Proposed Notification of Council Attendance at the following: • Tigard City Council Goal Setting Meeting on January 4, 2008 from Noon - 5:00 p.m. at Umpqua Bank, 6610 SW Cardinal Lane, Tigard, OR. STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, W A~4PL-".)being first duly sworn (or affirmed), by oath ,z4 (or affirmation), depose and say: That I notified the following people/ organizations by fax of Council Attendance at a Goal Setting Meeting on January 4, 2008. 9-'~ Newsroom, The Oregonian (Fax No. 503-968-6061) and That I notified the following people/ organizations by e-mail o£ S" Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) 0 Editor, The Regal Courier (Fax No. 503-968-7397) A copy of said Notice being here attached and by reference made a part hereof, on the S~ day of 120 Signature of Person who erf rmed No • cation Su scribed an swor ,(4 - €vtned before me this day of ( IM 20 n' 7 OFFICIAL SEAL JILL M BYARS S gnature of Notary ublic for NOTARY PUBLIC-OREGON COMMISSION NO. 381793 MY COMMISSION EXPIRES JUNE 14,2M CITY OF TIGARD TIGARD CITY COUNCIL ATTENDANCE AT THE FOLLOWING MEETING: 2008 COUNCIL GOAL SETTING MEETING JANUARY 4, 2008, NOON - 5:00 P.M. UMPQUA BANK, 6610 SW CARDINAL LANE, 3RD FLOOR, TIGARD, OR Please forward to: ❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) Members of the Tigard City Council will attend a Goal Setting meeting from noon to 5:00 p.m. on January 4, 2008 at Umpqua Bank, 6610 SW Cardinal Lane, 3rd Floor, Tigard, Oregon Deputy City Recorder December 21, 2007 Post: Tigard City Hall Tigard Permit Center Tigard Public Library is/oulm/cathp/council/tncetin}; notices/2UGH.doc Carol Krager From: Carol Krager Sent: Friday, December 21, 2007 9:26 AM To: 'Editor@theregalcourier.com'; 'bsherman@commnewspapers.com' Subject: Tigard City Council Goal Setting Meeting Attachments: Council Goal Setting.pdf Attached is a notice of Council attendance at a Goal Setting Meeting meeting on January 4, 2008 to be held at Umpqua Bank. Please call me if you have any questions. Carol Krager, Deputy City Recorder (503) 718-2419 12/21/2007 09:26 FAX 503 639 1471 CITY OF TIGARD C~ 001 xTX REPORT ss* TRANSMISSION OK TX/RX NO 4774 CONNECTION TEL 503 968 6061 SUBADDRESS CONNECTION ID OREGONIAN ST. TIME 12/21 09:26 USAGE T 00'24 PGS. SENT 1 RESULT OK i~ w~ CITY OF TIGARD TIGARD CITY COUNCIL ATTENDANCE AT THE FOLLOWING MEETING: 2008 COUNCIL GOAL SETTING MEETING JANUARY 4, 2008, NOON - 5:00 P.M. UMPQUA BANK, 6610 SW CARDINAL LANE, 3RD FLOOR, TIGARD, OR Please forward to: ❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) Members of the Tigard City Council will attend a Goal Setting meeting from noon to 5:00 p.m. on January 4, 2008 at Umpqua Bank, 6610 SW Cardinal Lane, 3rd Floor, Tigard, Oregon Deputy City Recorder December 21, 2007 Post: Tigard City Hall Tigard Permit Center Tigard Public Library 41 City of Tigard, Oregon Affidavit of Posting In the Matter of the Proposed Notification of Agenda for the Tigard City Council at the following meeting: • Goal Setting Meeting from Noon-5:00 p.m. on January 4, 2008 at Umpqua Bank, 6610 SW Cardinal Lane, 3`d Floor, Tigard, Oregon STATE OF OREGON ) County of Washington ) ss. City of Tigard ) / , being first duly sworn (or affirmed), by oath N-- 4 I, D,4 414 IL ~ f - (or affirmation), depose and say: That I posted in ➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon a copy of Notification of Proposed Agenda for the Tigard City Council Goal Setting Meeting on January 4, 2008 A of said Notice being hereto attached and by reference made a part hereof, on the day of T5y 4 IC 444 20 Signature of Person who Performed Posting Subscribed and sworn (or affirmed) before me this O day of 1 r em ►bxzt- , 20(_. cAt~-4u 0. Olt Signature of Notary Public for Oregon iAad'h \cathp\cu ii\nucctingnuticcv\2007\GOAI.SLI'1'ING inccting-080104.d- OFFICIAL SEAL CATNER NE D VMUTLEY *,COMMISSION OTARY PUBLIC-OREGON NO. 419M MY COMMISSION EXPIRES AUG. 04, 2011 'A a t 1 CITY OF TIGARD CITY COUNCIL AGENDA FOR THE FOLLOWING MEETING: 2008 COUNCIL GOAL SETTING MEETING JANUARY 4, 2008, NOON - 5:00 P.M. UMPQUA BANK, 6610 SW CARDINAL LANE, 3RD FLOOR, TIGARD, OR Please forward to: ❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) Members of the Tigard City Council will attend a Goal Setting meeting from noon to 5:00 p.m. on January 4, 2008 at Umpqua Bank, 6610 SW Cardinal Lane, 3rd Floor, Tigard, Oregon. The proposed agenda is attached. Deputy City Recorder Date Post: Tigard City Hall Tigard Permit Center Tigard Public Library is/adin/csuhy/council/meeting notices/200g.doc City of Tigard N,f~43F Tigard Business Meeting - Agenda TIGARD CITY COUNCIL MEETING DATE/TIME: January 4,2008; 12 to 5 p.m. MEETING LOCATION: City of Tigard - Umpqua Bank, 3,d Floor Conference Room, 6610 Cardinal Lane, Tigard, Oregon 2 p.m. 1. Call to Order and Roll Call Mayor Dirksen II. Goal Setting Discussion III. Non Agenda Items IV. Adjournment TIGARD CITY COUNCIL GOAL SETTING - JANUARY 4, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of 2 City of Tigard, Oregon Affidavit of Notification In the Matter of the Proposed Agenda for the following: 0 Tigard City Council Goal Setting Meeting on January 4, 2008 from Noon - 5:00 p.m. at Umpqua Bank, 6610 SW Cardinal Lane, Tigard, OR. STATE OF OREGON ) County of Washington ) ss. City of Tigard L(ale I, ~ro I A , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I notified the following people /organizations by fax o£ Goal Setting Meeting Agenda for January 4, 2008. LT Newsroom, The Oregonian (Fax No. 503-968-6061) and Thafft I notified the following people/organizations by e-mail of: u arbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) C Editor, The Regal Courier (Fax No. 503-968-7397) A copy of said Notice being beret attached and by reference made a part hereof, on the day of ~ 20-97. . 7 7 z ~ ~7~'14 ? Signature of Person who Performed Notific ion Subscribed and sworn (or affirmed) before me thi~ day of a'1n12 20~~. pa -'~7A e."C'i ru Signature of Notary Public for Oregon OFFICIAL SEAL CATHERINE D WHEATM EOON Y PUBS NO. 419237 MY COMMISSION EXPIRES AUG. 04, 2011 - i iti ! J~ CITY OF TIGARD CITY COUNCIL AGENDA FOR THE FOLLOWING MEETING: 2008 COUNCIL GOAL SETTING MEETING JANUARY 4, 2008, NOON - 5:00 P.M. UMPQUA BANK, 6610 SW CARDINAL LANE, 3RD FLOOR, TIGARD, OR Please forward to: ❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) Members of the Tigard City Council will attend a Goal Setting meeting from noon to 5:00 p.m. on January 4, 2008 at Umpqua Bank, 6610 SW Cardinal Lane, 3rd Floor, Tigard, Oregon. The proposed agenda is attached. Deputy City Recorder K a L/)0 Date Post: Tigard City Hall Tigard Permit Center Tigard Public Library is/;ulm/carhy/council/meeting notices/2008.Joe City of Tigard Tigard Business Meeting Agenda TIGARD CITY COUNCIL MEETING DATE/TIME: January 4, 2008; 12 to 5 p.m. MEETING LOCATION: City of Tigard - Umpqua Bank, 3rd Floor Conference Room, 6610 Cardinal Lane, Tigard, Oregon 12 p.m. 1. Call to Order and Roll Call • Mayor Dirksen II. Goal Setting Discussion III. Non Agenda Items IV. Adjournment TIGARD CITY COUNCIL GOAL SETTING - JANUARY 4, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of 2 12/28/2007 11:29 FAX 503 639 1471 CITY OF TIGARD 10001 xc~8 TX REPORT sss TRANSMISSION OK TX/RX NO 4789 CONNECTION TEL 503 968 6061 SUBADDRESS CONNECTION ID J OREGONIAN ST. TIME 12/28 11:28 USAGE T 00'34 PGS. SENT 2 RESULT +-Carol Krager From: Carol Krager Sent: Friday, December 28, 2007 11:46 AM To: 'bsherman@corn mnewspapers. com'; 'Editor@theregalcourier.com' Subject: Agenda for Tigard City Council Jan. 4, 2008 Goal Setting Meeting Attachments: Agenda for Goal Setting. pdf Attached is the agenda for the Tigard City Council's Goal Setting Meeting of January 4, 2008. i City of Tigard, Oregon Affidavit of Posting In the Matter of the Proposed Notification of attendance of the Tigard City Council at the following meeting: • Goal Setting Meeting from Noon-5:00 p.m. on January 4, 2008 at Umpqua Bank, 6610 SW Cardinal Lane, 3'd Floor, Tigard, Oregon STATE OF OREGON ) County of Washington ) ss. City of Tigard ) being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in ➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon a copy of Notification of attendance of Tigard City Council at Goal Setting Meeting on January 4, 2008. A . opy of said N tice being hereto attached and by reference made a part hereof, on the day of 20 16 -eA Signature,of Person who Performed Posting Subscribed an sworn (er 24fir before me this c;~// day of 11015K, , 200-7. Signature of Notary ublic for Oregon is\adm\cad,}'\cuuncd\~„acting ounce.\2007\G0A1. SE'1T1NG mcering -080104.duc OFFICIAL SEAT. JILL M BYARS NOTARY PUBLIC-OREGON COMMISSION NO. 381793 MY COMMISSION EXPIRES JUNE 14, 2008 9 e CITY OF TIGARD TIGARD CITY COUNCIL ATTENDANCE AT THE FOLLOWING MEETING: 2008 COUNCIL GOAL SETTING MEETING JANUARY 4, 2008, NOON - 5:00 P.M. UMPQUA BANK, 6610 SW CARDINAL LANE, 3RD FLOOR, TIGARD, OR Please forward to: ❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) Members of the Tigard City Council will attend a Goal Setting meeting from noon to 5:00 p.m. on January 4, 2008 at Umpqua Bank, 6610 SW Cardinal Lane, 3rd Floor, Tigard, Oregon Deputy City Recorder December 21, 2007 Post: Tigard City Hall Tigard Permit Center Tigard Public Library is/adm/cathy/council/meeting notices/2009.doc Nick's Goal Setting Discussion Points General: Stay the course. Our current goals reflect the community's priorities and we are making progress. Traffic 1. Begin studying our north and south arterials: Scholls Ferry and Durham Rd. Improve freeway connections. Study bottlenecks. Idea for Scholls Ferry: Decouple bike lanes from arterials, remove bike lanes from Scholls Ferry and construct them along Summer Creek and North Dakota, Install reversible lane on Scholls Ferry to allow 3 lanes for rush hour traffic. 2. Set aside money for small road projects that are not large enough to appear on a TSP that are designed to remove impediments to traffic flow. 3. Fix Greenburg Road improvement financing gap. 4. Seek funding for access management plan for 99. Downtown and Community Identity 1. Prioritize and begin implementing tasks identified in Leland Study. 2. Investigate Gresham's apartment ordinance. 3. Pass Shopping Cart Ordinance Transit 1. Fund independent transit study to include: ~Cs~~ rti may.-audiof payroll tax collected in Tigard vs. tri-met expenditures in Tigard 2. Evaluation of current Tri-met routes serving Tigard with recommended changes 3. Study possible light rail alignment along 99 corridor Parks 1. Consider parks bond 2. Complete Fanno Creek Trail loop Other 1. Formulate and announce official policy with regard to expansion of our current water service area. 2. Consider seeking railroad crossing improvements to make Tigard a quiet zone. Tigard City Council Goals 2007 The City Council meets annually to set out its goals for the coming year. For 2007 we have focused tasks that should be done in 2007 to lay the foundation for progress in the future. We would also like to acknowledge on-going tasks, programs, and projects that serve and protect Tigard citizens. These work items are in process and do not require specific Council action. Examples include: obtaining a permanent and secure water source for the City, greenspace acquisition, fiscal viability, public safety, and library services. 2007 Council Goals 1. Comprehensive Plan a. Updating the blueprint for the City b. Public Input 2. Continue to Support Implementation of the Downtown Plan a. Pursue funding for projects b. Prepare for business /developer recruitment c. Promote Tigard identity d. Promote community fabric in the downtown 1. Business development 2. Public Square 3. Farmers Market 4. Arts & Culture 3. Aggressively pursue funding to correct traffic congestion within the City a. Seek funding for 99W unprovements b. Support the I-5 Connector c. Support Hwy 217 funding 4. Improve Council/Citizen communications a. Compute the City A ctive Neighborhood (CAN) Program b. Citizen cohi meat card at Cif' Hall/Council meetings c. Boards & Commissions 1. Develop a regular training program for new members 2. Develop a tracking system for Board & Commission recommendations 3. Appoint Council liaisons to each Board and Commission - Periodically sit in on meetings 4. Recognize & develop Boards & Commissions as sources for future Council candidates 5. Staff 1. Periodically attend staff meetings 5. Increase Tigard's involvement with Washington County, Metro, State, ODOT, Tri-Met, and Federal government Tigard Council Tasks 2008 1. Add item to January 15 Workshop for Council to discuss their vision for the Oregon Transporation System 2. Schedule a discussion with Steve Lawrence (former Washington County Commissioner?) to discuss transporation issues for 10 to 15 minutes. 3. Make a regular routine of asking for Board and Commission input to Council Goals every November. 4. When will we start working on the update to the Comprehensive Plan map and zoning? 5. Schedule a meeting with the State Transportation Commission in Tigard. 6. Request a presentationfrom the Energy Trust of Oregon, PGE, or NW Natural on Green programs for cities (similar to the presentation done by PGE for the IWB.) 7. Work on making Tigard Green. 8. Boards and Commissions - complete job descriptions, Code of Conduct, procedures for removing members. Research rules from other cities. 9. What is the status of the abandoned rails along Tigard St. (It looks like c Can we get the land for a linear park? 10. Tigard Gas Tax - extend the collection period sooner rather than later. 11. Street Maintenance Fee - When is the Five Year Review due? 12. Proactively schedule opportunities for Councilors to go to meet with High School classes. 13. Restart the Fanno Creek Conference 14. Open the Water Building as a temporary shelter. City of Tigard > City Hall > City Council > City Council Goals Page 1 of 1 City of Tigard, Oregon * + , !J5 t'gatreu{Ifi 9'22:s' r unfit r~%:~Ial Search City Hall Business Community Police Library Help 2 Y p 8 Mar 2008 Tigard via RSS City Council Goals ([mil Tigard RSS Feeds Home > City Hall > City Council > City Council Goals Related Items 2008 Tigard City Council Goals City Council Agendas Mayor's corner January 4th the City Council met to set its goals for the coming year. These goals represent those items that the Council feels deserve special attention in the months Meet the Council ahead. The City will accomplish much more than what is listed here, but we identify Quick Links these to be of particular importance to our residents. Home 1. Pursue opportunities to reduce traffic congestion in Tigard. Affordable Housing Bid Advertisements City. Charter • Pursue immediate low-cost projects to improve traffic flow. Explore light rail on 99W. City Council Agenda . Promote an access control study of 99W. Community Investment . Support the I-5/99W connector project. Program . Continue state and regional advocacy for transportation improvements in Construction in Tigard Tigard. Development Code Emergency Management 2. Complete the update and begin the implementation of the Events Calendar Comprehensive Plan. Forms Job Opportunities 3. Implement the Downtown Urban Renewal Plan. New to Tigard? :.Parks in Tigard • Prioritize and begin implementing tasks identified in the development strategy for downtown. Passports Public Records Room Reservations 4• Promote and honor good citizenship in Tigard. ..Tigard Municipal Code Volunteer • Recognize good citizenship by individuals and groups. Opportunities • Build youth involvement programs. Water Division • Support the neighborhood program. Zoning 5. Explore the possibility of placing a parks and greenspaces bond on the Online Services ballot in 2010. Maps GIS 6. Make a decision on Tigard's long-range water source(s). Library Catalog-WCCLS Online Park Reservations . Utility Payments If you have any questions regarding City Council, please contact City Recorder Cathy Wheatley. la Printer Friendly Version (IE 5.0+ or Netscape 6.1+ only) Questions, comments, suggestions? Fill out the feedback form. Legal Disclaimer I Privacy Policy I ADA Notice City of Tigard, 13125 SW Hall Blvd, Tigard, OR 97223, 503-639-4171 http://www.tigard-or.gov/city_hall/city_council/city_council_goals.asp 3/28/2008 2007 Goal Update n Third Quarter . r~ The City Council meets annually to set out its goals for the coming year. For 2007, we have focused tasks that should be done in 2007 to lay the foundation for progress in the future. We would also like to acknowledge on-going tasks, programs, and projects that serve and protect Tigard citizens. These work items are in process and do not require specific Council action. Examples include obtaining a permanent and secure water source for the City, greenspace acquisition, fiscal viability, public safety, and library services. 1. Comprehensive Plan a. Updating the blueprint for the City b. Public Input 3rd Quarter Goal Update: • Received notice of preliminary approval for two TGM grants • Transportation System Plan (TSP) updates • Trail-Sidewalk connections study completed • Initiated Comprehensive Plan Citizen Involvement Program • Staff met with Citizen Policy Interest Teams and developed draft goals, policies and action measures for: o Citizen Involvement o Air, Water, Land, Resources Quality o Energy o Parks, Recreation & Open Space o Natural Hazards o Housing o Trees o Economic Development o Public Facilities and Services • Planning Commission work sessions- nd public hearings have'beeii held on: o Air, Water, Land, Resources Quality o Energy o Parks, Recreation & Open Space o Natural Hazards • Staff completed the Comprehensive Plan community Organization Outreach Project. 22 Quarter Goal Update: Progress continues on the Comprehensive Plan Update. Several citizen "Policy Interest Teams" have been formed. The Policy Teams are meeting with staff to develop the basis for new Comprehensive Plan goals, policies and action measures. In addition these groups are working with City Boards and Commissions on several policy topics. Numerous meetings have been recently held with community groups such as the Kiwanis, Tigard High School Youth Advisory Council and government classes, CP04-B, Tigard Senior Center, Lions Club, Scholls Village Council Goal Update 1 Home Owners Association, etc. Also, Long Range Planning staff solicited public input at the Balloon Festival and Tigard Farmers Market. It is expected that several Plan chapters, including Parks and Recreation; Natural Hazards; Public Involvement, Environmental Quality, and Trees will be ready for Planning Commission public hearings by the end of summer/early fall 2007. City Council hearings would follow. Public hearings on other plan chapters will follow. Expected completion of the Comprehensive Plan is spring/summer 2008. 15` Quarter Update: a. Updating the blueprint for the City • Completed and published Tigard 2007: A Comprehensive Plan Resource Report. • Transitioned Tigard Beyond Tomorrow vision process to the Comprehensive Plan Update. • Reviewed Comprehensive Plan goal and policy "concepts" for "Trees and Other Vegetation" with the Tigard Tree Board. • Made Transportation Growth Management (TGM) Grant Application to update the City's Transportation System Plan (TSP). b. Public Input • Scheduled and held joint CCAC and Planning Commission work sessions on Comprehensive Plan Goals, Policies and Action Measures for Tigard Downtown; Planning Commission subsequently held a public hearing and has recommended adoption to Council. ■ Established Citizen Involvement Program, which includes the Committee for Citizen Involvement (CCI). • "Kicked-off" policy phase of Comprehensive Plan Update, which involves developing goals, policies and action measures; public Open Houses to be held on April 18 and 21. 2. Continue to Support Implementation of the Downtown Plan a. Pursue funding for projects b. Prepare for business/developer recruitment c. Promote Tigard identity d. Promote community fabric in the downtown i. Business Development ii. Public Square iii. Farmers Market iv. Arts Culture- 3rd Quarter Goal Update: • Preparing Redevelopment Strategy for Downtown Urban Renewal District. • Planning Commission, City Center Advisory Commission (CCAC) and City Council direction on Downtown land use regulations and design standards have been accomplished. • Establish Planning commission & CCAC Design Subcommittee and begin developing downtown land use regulations and design standards • Initiate downtown urban design concept (University of Oregon Portland Center Architecture Group) • The downtown Public Plaza site was approved by Council August 28, 2007 • Design options for the downtown plaza have been developed by Walker Macy and are being reviewed by the Steering Committee and CCAC. • City received a new Metro Natural Areas grant application and staff is evaluating it for use in Council Goal Update 2 conjunction with Fanno Creek Park improvements. • Executed Leland contract to prepare a development strategy for downtown. • Concepts for redevelopment on land adjacent to the Downtown Plaza are underway as part of the Walker Macy Master Plan Contract. • Communications with property owners for future redevelopment have begun. The City will develop a Memo of Understanding (MOU) with property owners for future disposition and development agreement. • City Council, Board and Commission members took a trip to Port Moody, British Columbia to research successful downtown renewal projects. 2"d Quarter Goal Update: a. Pursue funding for projects Staff received notification from Metro in March that the City was awarded a grant in the amount $2.5 million for redesign and construction of Main Street in Downtown. As a result, staff has pursued the earliest possible execution of the project. The timeline as established with Metro is FY07-08: Preliminary Design, FY08-09: Final Design,. FY 09-10: ROW Acquisition, FY 10-11: Construction. b. Prepare for business /developer recruitment Staff has begun contacting developers to familiarize them with the status of the Downtown, upcoming improvements, and potential opportunities. As part of a second trip to Port Moody, Canada, scheduled for July 26-27, twelve (12) letters to developers were sent out to both invite them on the trip and provide them with background on our Downtown development efforts. A newsletter is being updated on-line, and will be provided with other relevant materials for distribution. Business and key land owners in Downtown have committed to being part of the Fanno Creek Park and Downtown Plaza master planning effort. The Fanno Steering Committee has two key property owners participating. In order to better communicate this project to the public, graphics from the master plan are being placed in an on-line newsletter, and communications with the local news media is being improved so that the evolving design of Downtown such as Main Street, Park or Public Plaza is reported. It is expected that providing visual examples of the future of the Downtown will interest the public, and developers. c. Promote Tigard Identity Promoting a Tigard identity is linked to further developing specific projects. These include a master plan for Fanno Creek Park, the siting and design of a Downtown Public Plaza, and development of a pervasive open space system. The promotion and construction of "sustainable design" projects such as Burnham Street design and Main Street, and the formation of-design guidelines will create` thettype and character of place envisioned. Refining the marketing message about Downtown will be made in Cityscape, on-line, and in the news media. d. Promote Community Fabric in the Downtown i. Business Development: The focus of staffs effort has been on implementing projects within the Downtown Plan and Urban Renewal Plan. Up to now, little effort has been devoted to promoting new business in the Downtown, or establishing a more formal organization to address business development. However, staff has instituted regular monthly meetings in Downtown to establish better communications with Downtown businesses. It is anticipated that these meetings will provide the opportunity for local businesses to raise concerns. It is also expected that new liaison with the Chamber of Commerce and the upcoming reconstruction of Main Street will stimulate thinking about how to promote new businesses in Downtown. ii. Public Square: Walker Macy, landscape architects, are working on the "Plaza Location Study", which has identified several potential locations for a Public Plaza and adjoining development. On July 24, City Council will be apprised of the options and provide initial input and direction. The siting, programming and design of Council Goal Update 3 the Plaza will bring community-wide attention to this project over the next 6 to 9 months. iii. Farmer's Market Currently the Farmer's Market is located in the Washington Square area with some interest in locating a mid-week market in Downtown. No decisions have been made. The idea of a public market as a programmed use in the Downtown Plaza will be evaluated as part of the Fanno Creek Park Master Plan project. Representatives of the Farmer's Market attended the second Fanno Steering Committee meeting, and will be present at others to participate in the discussion as to its future location. iv. Arts & Culture. There has been some consideration within the Downtown Streetscape Plan of the placement of public art. This topic will be raised again during the discussion about the public plaza and its environment. The topic will also resurface when discussion about a future Performing Arts Center is raised. The siting of a future Performing Arts Center will be considered as part of the discussion about a Downtown Public Plaza which will occur in July and August. A final decision about a Performing Arts Center will likely not be made until further feasibility has been done. Vt Quarter Update: 2a. Pursue funding forprojects: Staff received notification from Metro in March that the City was awarded a grant in the amount $2.5 million for redesign and construction of Main Street in Downtown. Approximately 1/2 of Main Street (railroad to the SW entrance) will be fully reconstructed with grant funds. Improvements will include the street and sidewalks, lighting, landscaping, a revised parking and sidewalk layout, and be constructed to sustainable design standards. 2b. Prepare for business/developer recruitment: Staff has started contacting developers to familiarize them with the status of the Downtown, upcoming improvements, and potential opportunities. A newsletter is being updated on-line, and will be provided with other relevant materials for distribution. Business and key land owners in Downtown have committed to being part of the Fanno Creek Park and Downtown Plaza master planning effort. Being closely connected to this process will inform them of potential opportunities for public / private partnerships. The CCAC is looking at ways in which the City can market its message more effectively. One of the key elements is to provide relevant information to the news media for local coverage. An effort will be made to place graphics and stories about the evolving design of Downtown such as Main Street, Park or Public Plaza in the newspapers. 2c. Promote Tigard identity: Most of staff's effort to create an "identity" in Downtown has been linked to projects as identified in the Downtown Plan and Urban Renewal Plan. These include the creation of a pervasive open space system in Downtown including Fanno Creek Park and Plaza, the promotion and construction of "sustainable design" projects4tch as Burnham Street designjand Main Street, and the formation of design guidelines which will create the type and character of place envisioned. Refining the marketing message about Downtown will be made in Cityscape, on-line, and in the news media. 2di. Business Development.• Because attention has been focused on project implementation, there has been little effort to promote new business in the Downtown. Staff is instituting regular monthly meetings in Downtown to establish better communications with Downtown businesses. It is anticipated that these meetings will provide an opportunity for local businesses to raise concerns. It is also expected that new liaison with the Chamber of Commerce and the upcoming reconstruction of Main Street will stimulate thinking about how to promote new businesses in Downtown. 2dii. Public Square: Walker Macy, landscape architects, was awarded the contract to provide a master plan for Fanno Creek Park and Plaza in Downtown. The siting, programming and design of the Plaza will bring community-wide attention to this project over the next 6 to 9 months. 2diii. Farmer's Market.- Currently the Farmer's Market is located in the Washington Square area with some Council Goal Update 4 interest in locating a mid-week market in Downtown. No decisions have been made. The idea of a public market as a programmed use in the Downtown Plaza will be evaluated as part of the Fanno Creek Park Master Plan project. 2div. Arts & Culture: There has been some consideration within the Downtown Streetscape Plan of the placement of public art. This topic will be raised again during the discussion about the public plaza and its environment. The topic will also resurface when discussion about a future Performing Arts Center is raised. The siting of a future Performing Arts Center will be considered as the development plan for Downtown evolves and becomes more specific. This is likely to occur over the next 1 to 2 years. 3. Aggressively pursue funding to correct traffic congestion within the City a. Seek funding for 99W improvements b. Support the I-5 Connector c. Support Hwy 217 funding 3rd Quarter Goal Update: • . Assembled and coordinated submittal of Tigard's Regional Transportation Plan projects with WCTCC and Metro - COMPLETED. • Received preliminary notice of TGM Grant for TSP Update and pedestrian walkways and trail connections plan • Completed Highway 99W corridor planning efforts and Citizen Advisory Committee meetings. 2nd Quarter Goal Update: a. Seek Funding for 991I Improvements: There are three significant projects that have been funded for improvements to Highway 99W. The projects are: • The TGM (Transportation and Growth Management) grant to prepare a Highway 99W corridor improvement and management plan. • The Greenburg Road/Highway 99W/Main Street intersection project funded through the 3-cent local fuel tax. • The Hall Boulevard/Highway 99W intersection improvements funded through Washington County's MSTIP program. Highway 99W Corridor Improvement and Management Plan The Highway 99W Corridor Improvement and Management Plan project ;is nearing completion. Three concept plans aimed at improving traffic circulation, pedestrian safety, and enhancing transit use were developed and evaluated. The three concepts are: • Partial widening (I-5 interchange to Greenburg Road) with access management • Aggressive access management throughout the entire corridor • Widening to 7 lanes throughout the entire corridor The second of three open houses was conducted April 19, 2007 to obtain public input on the three concepts. Following the open house, the concepts were evaluated based on the effects on the modes of transportation, costs, impact to right-of-way, safety, and other considerations. A third and final open house was conducted on June 7, 2007 to receive public comment on the evaluation results and on the preferred concept based on the evaluation. City Council was briefed on the study results June 19, 2007. The next step, which should be completed in the first week of July 2007, is to refine the preferred concept, prepare an implementation strategy, and develop a comprehensive list of projects for future implementation. Presentations to the Planning Commission, the Chamber of Commerce, the CCAC and possibly others are proposed before the plan is submitted to Council for acceptance or adoption. That presentation to Council is Council Goal Update 5 expected to occur in August or September 2007. Greenburg Road/Highway 99WI Main Street Intersection Improvements Gas tax collection began April 1, 2007. A prospective petition filed by the, Oregon Petroleum Association for an initiative to repeal the ordinance failed to collect sufficient signatures to refer the proposed measure to the ballot. The City will work with Washington County to ensure design and construction of the project in conjunction with the County's Hall/99W intersection project. The amount of $500,000 has been budgeted in FY 2007-08 for project design and partial right-of-way acquisition. Hall Boulevard/Highway 991 Intersection Project Washington County is in the initial stages of right-of-way acquisition for the project. The City has reviewed and commented on the draft Intergovernmental Agreement JGA) with ODOT and Washington County for the project. That IGA will be submitted for Council approval aft6r the parties agree on a final version. The City has discussed incorporation of gateway treatments at the corners of the intersection with County staff and the design consultant. Those concepts will be included with the submittal of project plans to ODOT for review. Funding is included in the FY 2007-08 Community Investment Program to cover costs anticipated for the gateway treatments during the fiscal year. The project is still scheduled for construction in mid-2008, assuming necessary rights-of-way can be acquired in a timely manner. b. Support the I-5 Connector.• Regional and local transportation plans have recognized the need for a major connection between I-5 and Highway 99W for more than a decade. The increase in freight movement and traffic with destinations along the Highway 99W and I-5 corridors have resulted in heavy traffic congestion in the street systems along both major routes. Washington County, Metro and the Oregon Department of Transportation (ODOT) are jointly leading the I-5 to 99W Connector Project to address this regional problem. The Oregon Transportation Commission has recently designated this as a project of statewide significance. A thorough and detailed study with rigorous analysis and ample opportunities for public involvement and jurisdictional coordination is underway to establish the alignment for this connector. Current Status: Project representatives briefed Council on the project status at the Council meeting on June 26, 2007. The project is in Phase 1 of two phases. Phase 1 includes establishment of the preferred corridor for the project and submittal of the selected corridor for incorporation into Metro's Regional Transportation Plan. Phase 2 will identify and refine the project design through the EIS process, including obtaining a record of decision and federal authority to proceed toward construction. The project staff will be"back on August 21, 2007 to discuss in greater detail the range of corridor alternatives developed for the-project. Tlie public hearing on the corridor alternative selected is scheduled for early 2008. c. Support Hwy 217 Funding After two years of study and review, the Highway 217 Policy Advisory Committee (PAC) selected two improvement options to move forward for an environmental impact study. Option A - a new general-purpose (free, unrestricted) lane in each direction on Highway 217 and Option B - a new express toll lane in each direction on Highway 217 in addition to existing general-purpose lanes. An amount of $373,000 in federal funding was approved through Metro's MTIP process for project development on this project. The total funding available for the initial phase of the project is $851,500, which consists of $373,000 in federal funds, $42,692 minimum local match, and $435,808 in other funds provided by Washington County. The planning phase is currently programmed for federal fiscal year 2011, which begins October 2010. 15` Quarter Update: 3a: Seek funding for 99W improvements: Council Goal Update Highway 99W carries over 50,000 vehicles per day, half of which is regional through traffic. This highway is currently overwhelmed by the existing traffic volumes. There are no significant parallel routes to this highway, and the traffic congestion will continue to worsen as traffic increases during the next few years. The intersections of Highway 99W with Hall Boulevard and Greenburg Road are bottlenecks that seriously hamper the smooth flow of traffic. At peak travel hours, cut-through traffic uses the City of Tigard's collector and arterial system to avoid the Highway 99W traffic congestion. This traffic adversely impacts the arterial and collector street system in the City. There are three significant projects that have been funded for improvements to Highway 99W. The projects are: • The TGM (Transportation and Growth Management) grant to prepare a Highway 99W corridor improvement and management plan • The Greenburg Road/Highway 99W/Main Street intiersection project funded through the 3-cent local fuel tax • The Hall Boulevard/Highway 99W intersection improvements funded through Washington County's MSTIP program Highlvay 99W Corridor Improvement and Management Plan The plan will identify projects and potential land use changes both aimed at alleviating traffic congestion and improving traffic circulation within the highway corridor through Tigard. Projects identified in the final plan will be prioritized for implementation through the City's Community Investment Program. Those projects that require joint effort from the City, county and state will be identified and partnerships will be sought for funding and implementation. The preparation of the plan began in mid-August 2006 and will be completed by the end of June 2007. The plan development process includes six tasks: Task 1: Project Management, Interagency Coordination and Public Involvement (ongoing for duration of the project - estimated as 11 months) Task 2: Existing Conditions, Plans and Policies (complete 2 months after Notice to Proceed) Task 3: Identify Needs, Opportunities and Constraints (complete 5 months after Notice to Proceed) Task 4: Alternatives Development (complete 7 months after Notice to Proceed) Task 5: Alternatives Evaluation (complete 9 months after Notice to Proceed) Task 6: Refinement/Implementation (complete 11 months after Notice to Proceed) The project has progressed through the existing conditions and needs, opportunities and constraints tasks. An open house meeting to `resent the findings for public comment was conducted on February 7, 2007. The development of alternatives -is underway and wjg be reviewed by the Technical Advisory (TAC) and Citizen Advisory (CAC) Committees during the first two weeks in April. A second open house meeting to present the alternatives for public input and comment is scheduled for April 19, 2007 in Town Hall. The evaluation of alternatives will follow with review by the TAC and CAC and a third and final open house meeting on June 7, 2007, also in Town Hall. The plan is expected to be completed by the end of June 2007, and will be presented to Council for acceptance or adoption sometime during the summer months. Greenburg mad/Highway 99TH/Main Street Intersection Improvement The current level of service on Greenburg Road at Highway 99W is extremely poor, especially in the afternoon peak travel hours with vehicles waiting through multiple traffic cycles to clear the intersection. In addition, forecasts for Highway 99W along this area show it is well over capacity in future demand. A 3-cent local fuel tax was established by City Council on December 19, 2006. The revenue from this tax is dedicated solely to improvements at the Greenburg Road/Highway 99W/Main Street intersection to complement Washington County's MSTIP 3 (Major Streets Transportation Improvement Program) project to construct improvements at the Hall Boulevard/Highway 99W intersection. The improvements to the Hall/99W Council Goal Update intersection will not be fully effective in improving circulation and relieving traffic congestion as long as the bottleneck at the Greenburg Road intersection remains. A corresponding improvement to the Greenburg Road intersection is needed to improve traffic circulation across and along Highway 99W north of the viaduct to the Highway 217 interchange. The local gas tax will provide the revenue to design the project and construct it together with the County project at Hall and 99W. The tax has a 5-year sunset clause, and will be reduced if the state and county increase their gas taxes during the 5-year period. An Intergovernmental Agreement has been executed with Oregon Department of Transportation Fuel Tax Group for collection of the local tax. The tax takes effect April 1, 2007 and will continue until December 31, 2011. A prospective petition has been filed by the Oregon Petroleum Association for an initiative to repeal the ordinance. If they obtain sufficient signatures, the local fuel tax will be placed before the voters at a future election. In the meantime, the City will move ahead with the design of the project for construction in conjunction with the Hall/99W intersection project. Hall BoulevardlHighway 99W Intersection Project This project adds capacity to the Hall Boulevard/Highway 99W intersection. It is funded through Washington County's MSTIP 3 (Major Streets Transportation Improvement Program) with contribution of up to $750,000 from ODOT. The project is on track for construction to begin in the spring of 2008. The project design is underway and the right-of-way necessary for the widening is being identified for acquisition to begin in the next few months. A draft intergovernmental agreement has been prepared for review with County, City and ODOT obligations clearly identified. The City is interested in constructing gateway treatments at the corners of the intersection. The intent at this point is to integrate the gateway treatments into the design and construction of the project. Funding is proposed in the FY 2007-08 Community Investment Program for these gateway treatments. 3b. Support the I-S Connector Regional and local transportation plans have recognized the need for a major connection between I-5 and Highway 99W for more than a decade. The increase in freight movement and traffic with destinations along the Highway 99W and I-5 corridors have resulted in heavy traffic congestion in the street systems along both major routes. Washington County, Metro and the Oregon Department of Transportation (ODOT) are jointly leading the I-5 to 99W Connector Project to address this regional problem. The Oregon Transportation Commission has recently designated this as a project of statewide significance. A thorough and detailed study with rigorous analysis and ample opportunities for public involvement and jurisdictional coordination is underway to establish the alignment for this connector. Two community forums have been coriducted,since the project began in 2005, .A range of corridor alternatives are now being developed and will be presented for public comment in a community forum scheduled for summer 2007. The next steps include evaluation of alternatives, a public hearing in winter 2007 to obtain formal public testimony, followed by selection of a preferred corridor for Regional Transportation Plan adoption and local plan amendments. The importance of the connector to Tigard is dependent upon the location of the connection point with Highway 99W. The further south along Highway 99W, the less important it is as a means of reducing traffic congestion on Highway 99W. Although Tigard is not actively involved in the project, the City remains an interested party and is kept informed of its progress. 3c. Support Huy 217 Funding After two years of study and review, the Highway 217 Policy Advisory Committee (PAC) recommended improvement options to move forward for further study. All of the options studied included improvements to interchanges, arterials, transit, and bike and pedestrian routes in the corridor. The options considered were: • Option A - a new general-purpose (free, unrestricted) lane in each direction on Highway 217 Council Goal Update 8 • Option B - a new express toll lane in each direction on Highway 217 in addition to existing general- purpose lanes • Option C -'a new lane in each direction on Highway 217 and a new tolled ramp meter bypass lane on highway entrances ' The Highway 217 PAC selected Options A and B in their final recommendation to move forward to an environmental impact study. A request for funding from Washington County to perform preliminary environmental studies for the Highway 217 widening project was submitted for consideration in the Metro Priorities 2008-11 project selection process. The request was approved by the Washington County Coordinating Committee, which consists of elected officials from the County and its cities. Mayor Dirksen is the primary City representative with Councilor Harding as the alternate. The initial request of $500,000 was eventually reduced to $373,000 in the final JPACT recommended list. The overall project cost is estimated to range from $350 to $550 million, depending upon the alternatives selected. 4. Improve.Council/Citizen communications a. Complete the City Active Neighborhood (CAN) Program b. Citizen comment card at City Hall/Council meetings c. Boards & Commissions i. Develop a regular training program for new members ii. Develop a tracking system for Board & Commission recommendations iii. Appoint Council liaisons to each Board and Commission - Periodically sit in on meetings iv. Recognize & develop Boards & Commissions as sources for future Council candidates v. Staff 1. Periodically attend staff meetings 3rd Quarter Goal Update: 4a. In July a resident of Area 13 volunteered to develop a pilot web page for her neighborhood. She attended a one hour training session with city staff and developed a page using the template designed by the City's Communications/ Graphic Designer. She emailed the web page to some of her neighbors for comments and received very positive feedback. The Committee for Citizen Involvement (CCI) previewed the website at their August meeting and made some suggestions regarding content management. The next step for the webpage is to let all the residents of the neighborhood know it's "live." Post cards have been produced and mailed to each resident of the neighborhood announcing the web page. Staff is stepping up recruitment for volunteers to develop and maintain web pages in other neighborhoods. Outreach has included meeting with school PSO's, attendance at the Comprehensive Plan Open Houses, an email invitation to all Community Connectors and attendance at Neighborhood National Night Out events in August. 4b. The Citizen Comment Cards have been distributed and are available at City buildings and Council meetings. Completed comment cards are forwarded to Council and the appropriate department/ staff member for response. 4c. Staff liaisons and interested board and Committee Chairs will participate in training in November. The training will provide tools to facilitate more effective member participation & meeting facilitation. Council Goal Update Mayor Dirksen and Councilor Woodruff attended events in the highly successful 3-day Family Fest in September. Mayor Dirksen emceed the final evening's events. 2°a Quarter Goal Update: 4a.-Complete the City Active Neighborhood (CAN) Program The pilot neighborhood web pages were rolled out in April. Board and Committee members (including Committee for Citizen Involvement), Community Connectors and pilot area resident volunteers received an email inviting them to "test drive" the sites. Feedback noted sites were easy to navigate. Staff is developing training for volunteers to learn how to post content and administer the sites. Over the summer staff will increase outreach to community and neighborhood events to enlist more volunteers (especially youth) to manage the sites. Staff is also working with the Committee for Citizen Involvement (CCI) to refine the CAN Steering Committee Concept. 4b. Citi.Zen Comment Card at City Halll Council meetings GOAL COMPLETED Comment cards are placed in the City Hall and Permit Center lobbies. Staff will also make the cards available at City Council meetings. 4c. Boards & Commissions Since Councilor Harding resigned to move out of state, Council should review the liaison appointments and revise as necessary. 4c.v. Staff Council members attended the annual Employee Recognition event. Council President Sherwood served as the Emcee. 1" Quarter Update: 4a. Complete the City Active Neighborhood (CAN) Program Staff continues to work on development of the Enhanced Neighborhood Program, involving residents of the pilot areas who have expressed an interest in participating as well as the Committee for Citizen Involvement (CCI). The purpose of the Enhanced Neighborhood Program is to involve citizens as partners in addressing their neighborhood issues as early as possible, and to facilitate neighborhood-level input on broader community issues. Communication resources are being developed to assist citizens in gaining information and education through individual neighborhood web pages, cityscape and training opportunities. A presentation on Neighborhood Program Webpage Design was given to the Committee for Citizen Involvement on February 21, 2007 to collect comments on content of each webpage. Another visit to this committee took place on March 21, 2007 to report progress and, solicit advice on developing neighborhood steering committees. Members of the CCI recommended steering committees goypern each neighborhood, engaging residents who already volunteer in some capacity for the City - i.e. Neighborhood Watch members, Commuriity:Connectors, or CERT trained volunteers. Staff will attend two PSO meetings (Templeton and Metzger) to discuss the Neighborhood Program as well as Comprehensive Plan Open Houses on April 18 and 21 to provide information about the program. The pilot neighborhood webpage is set for roll-out in April. CRIME Spotter, a map-based tool for general information about criminal activity within the City was. launched successfully to the public on April 1, 2007. 4b. Citizen Comment Card at City Halll Council meetings GOAL COMPLETED At the October 17, 2006 work session, staff reported on development of a Citizens Comment Card suggested by Councilor Harding at the September 26, 2006 Council meeting. Staff took Council feedback from that meeting and integrated comments into a format approved by Council members. A copy of the comment card is attached and is currently at the printer. It will be available for distribution as soon as mid-April. 4c. Boards & Commissions Council Goal Update 10 Council met on January 23, 2007 to discuss liaison appointments to each Board and Commission. Resolution No. 07-05 was passed which assigned each member of Council to a Board or Committee. Council will periodically sit in on meetings, but not have a voting role. 4c.v. Staff Council members attended the March 14 and March 16 All Employee meetings as part of their efforts to get involved with staff. 5. Increase Tigard's involvement with Washington County, Metro, State, ODOT, Tri-Met, and Federal government 3rd Quarter Goal Update: • Completed submittal of Tigard's RTP to Metro through coordination with Washington County. • Tri-Met's CEO Fred Hansen met with Council in August/September. • City correspondence regarding developments in Washington County's proposal to use Urban Renewal to fund public facilities in Bethany Urban Growth Area. • Metro Councilor Hosticka met with City Council on Urban & Rural Reserve issues and Performance Measures. • City Managers in the County meeting on a monthly basis with County representatives. • Community Development staff continue to coordinate with State, County, Federal and Metro agencies in the update of Tigard Comprehensive Plan Elements. 22 Quarter Goal Update: Long Range Planning staff worked with the Capital Improvements Division to prepare and coordinate the City's submittal of major transportation projects for Metro's use in development of the Region 2035 Transportation Plan. These are projects the City had identified within its 2001 Transportation System Plan. This project involved substantial coordination and negotiation with other south Metro area governments including Washington County. ■ State Senator Ginny Burdick and State Representative Larry Galizio provided briefings to Council in April and May. The Legislative Session adjourned in June and a final briefing will be given to Council July 24. ■ ODOT Region 1 Manager Jason Tell provided a quarterly update to Council in June. ■ City Managers within the County met monthly with County representatives. ■ City Manager & Asst. City Manager met with Dennis Mulvihill, County Lobbyist in April, May and June. 1" Quarter Update: . The following has occurred: 1 ■ Monthly meetings between City Manager staff and Dennis Mulvihill, County Lobbyist. ■ January and February briefings to Council by State Senator Ginny Burdick and State Representative Larry Gahzio. • City Manager & Asst. City Manager met with State Senator Ginny Burdick and State Representative Larry Gahzio in January, February and March to discuss city priorities. ■ Quarterly update provided to Council by ODOT Region 1 Representative in March. ■ City Managers in the County meeting on a monthly basis with County representatives. ■ Contract with Tri-Met for Officers to staff Transit Police Unit ■ Metro: Councilor Carl Hosticka attended the City Council meeting in February to update Council on Metro proceedings. Council Goal Update 17 Joanne Bengtson From: Tom Coffee Sent: Wednesday, January 02, 2008 1:23 PM To: Joanne Bengtson Subject: FW: Input on 2008 Council Goals Here are'CCAC's goals From: Carl Switzer [mailto:carlswitzer@hotmail.com] Sent: Tuesday, January 01, 2008 4:09 PM To: Phil Nachbar Cc: Tom Coffee; Liz Newton Subject: RE: Input on 2008 Council Goals I have two, in this order: Creating a Recreation Program in Tigard and Construction of a Recreation Facility Implementing public projects in Downtown Tigard (Urban Renewal) From:.phil@tigard-or.gov To: carlswitzer@hotmail.com CC: tomc@tigard-or.gov; LIZ@tigard-or.gov Date: Fri, 28 Dec 2007 19:40:12 -0800 Subject: Input on 2008 Council Goals Carl, The City Council has asked that Chairpersons from our Boards and Commissions provide their thoughts on the Council Goals for 2008. Each year, Council has a goal setting session. Sorry for the short timeframe; it has been a little difficult coordinating this through the holiday season. If you have any specific ideas on Goals for the upcoming year that you would like Council to consider, please forward them to me by Wednesday January 2nd. Thanks. Phil Nachbar Downtown Redevelopment Manager Dept. 'of Community Development City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 503-718-2557(phone) 503-624- 3681 (Fax) phil@tigard-or.gov (Email) The best games are on Xbox 360. Click here for a special offer on an Xbox 360 Console. Get it now! Joanne Bengtson From: Tom Coffee Sent: Thursday, January 03, 2008 9:00 AM To: Joanne Bengtson Subject: FW: Council Goals More for the Council From: Duane Roberts Sent: Wednesday, January 02, 2008 2:04 PM To: Tom Coffee Subject: FW: Council Goals Tom, Below is a copy of the Council goal email sent to Ron on 12/20. From: Duane Roberts Sent: Thursday, December 20, 2007 11:36 AM To: Ron Bunch Cc: Marissa Daniels Subject: Council Goals Ron, At their regular meeting last evening, the CCI discussed potential 2008 Council Goals. The group recommends Council carry forward and work toward achieving three of its 2007 goals. Aggressively pursue funding to address traffic congestion within the City. Support of the 1-5 Connector as away of relieving congestionn on Hwy 99W through Tigard particularly is encouraged. Improve Council/Citizen communications. Especially by supporting full implementation of the new Neighborhood Program. Increase Tigard's involvement with Washington County, Metro, the State, etc. Especially with regard to regional transportation initiative that relieve traffic congestion in Tigard. A proposed new goal supported by the CCI is increasing park and open space acreage to improve livablity. 1 L~ 1 Goals to Recommend to Tigard City Council January 1, 2008 Tigard Library Board Brian Kelly, Chair 1. Goal: Promote and Honor Good Citizenship Promote community-building and good Citizenship in all forms. Publicly recognize individuals and groups demonstrating exceptional efforts beneficial to the community, highlighting student academics, community-minded businesses/organizations, and citizen volunteers. Enthusiastically support the Neighborhood Program. Build Youth involvement programs. Foster and reward Pride in Tigard. 2. Goal: Make Tigard Green Become a city that is known for its environmental stewardship. Adopt an environmental policy for the City of Tigard. Partner with local agencies to offer residents a convenient means for recycling, access to "green power," and educational resources for learning about sustainable living. Encourage the use and development of public transportation. Exemplify a commitment to sustainability by making environmentally responsible choices in city development projects. Provide incentives for "green" development/re-development of residential, commercial and industrial properties. 3. Goal: Improve Transportation Infrastructure Vigorously continue the important transportation projects affecting the City, especially the 99W-Hall Blvd intersection. Push other municipalities and agencies on an 1-5 to 99W Connector in order to relieve some of Tigard's 99W congestion. pG MEMORANDUM To: Chair Jodie Inman and Members of the Planning Commission From; Ron Bunch, Assistant Community Development Director RE: City Council Calendar Year 2008 Goals, and Planning Commission Goals Date: December 13, 2007 Planning Commission Input is needed for Council's Annual Goal Setting We recently learned that the City Council would like City Boards and Commissions to contribute suggestions to the Council's 2008 calendar year goals. Input needs to be given to Council by January 4, 2008. Long Range Planning's draft FY 2008 - 2012 work program goals are provided (Attachment "A"). We update these every fiscal year as part of the budget process. From our perspective, these issues / themes need to be addressed during the next five years. Please use the more detailed 2008 - 09 goals as a resource to develop your own contribution to Council's 2008 goal setting process. Please consider this material as a tool only - your own views are essential. For additional background, Long Range Planning staff met recently and distilled the attached detailed work program elements into the following action oriented goals: 1. Comprehensive Plan a. Conclude Adoption b. Complete State Required Periodic Review c. Initiate Plan Implementation, for example: ■ Economic Opportunities Analysis; ■ Transportation System Plan Update; and ■ Participate in Regional Dialog on Transit Transportation Options 2. City Government / Citizen Dialog a) Build on Citizen Engagement Developed During the Comprehensive Plan Update b) Engage Citizens in Implementation of Comprehensive Plan G\Dontments and Settings\joanne\Local Settings\Tempotary Internet Files\Content.Outlook\EMGRQ4DG\We m Council Goal Setting final 12-13-07.dm 3. Urban Revitalization and Economic Development a) Downtown Urban Design Regulations, Land use Designations, and Urban Design Vision b) Tigard Triangle Transportation Plan c) Adopt and Implement Tigard 99W Improvement and Management Plan 4. Natural Resource and Urban Forest Protection and Management a) Reformed Tree Regulations b) Enhanced Natural Resource Protection c) Improved Planned Development and Transfer of Density Standards 5. Participate with other agencies and governments (Metro, state, ODOT, Tri-Met, etc) to address local and regional transportation and land use issues Please provide your feedback via e-mail as soon as possible, or at the latest, by December 21, 2008, so we may assemble the Commission's recommendations to Council by the end of December. Please send your responses to Doreen Laughlin, Administrative Assistant at Doreen a ti ard-or.gov. February 19, 2008 Joint Planning Commission Work Session with City Council The Commission is also scheduled for a joint work session with Council on February 19, 2008. The Commissioners may wish to develop their own work plan goals and objectives for discussion at this meeting. We may ask the Commissioners to meet in January 2008 to formulate goals and raise any other matters they may wish to discuss with Council. Copy: Tom Coffee, Community Development Director Dick Bewersdorff, Development Planning Director G\Doctunents and Settings\joanne\Local Settings\Tempotary Internet Fdes\Content.Outlook\EMGRQ4DG\Metno re Council Goal Setting fuel 12-13-07AM Attachment "A" Draft FY 2008 - 13 Long Range Planning Goals and Objectives Ron Bunch (503-718-2427) FY 2008 - 09 Goals and Objectives • Comply with state Comprehensive Plan Periodic Review Requirements, 1) Economic Opportunities Analysis; Update Transportation System Plan • Work with Capital Projects and Engineering Divisions to a) Update Tigard Public Facility Plan; b) Initiate Transportation System Plan Update c)Develop Transportation Area Plan for Tigard Triangle and d) Develop Tigard Sidewalk Trail Connections Plan • Update Tigard Capital Improvement Program • Develop Urban Design Vision for Tigard Downtown • Amend Tigard's Tree Protection Standards • Update Downtown (Urban Renewal Area) Land Use Designations and Adopt Design Guidelines and Standards • Prioritize implementation of the Comprehensive Plan (Identify specific actions to implement Plan goals and policies) • Assess the potential to amend to Tigard's Natural Resources Program to protect additional (upland) resources • Initiate Comprehensive Update of Tigard Development Code (3 year program) • Undertake legislative and policy oriented quasi-judicial land use actions as needed, i.e. transfer of density and planned development standards • Provide staff support to elected and appointed decision-makers • Write and apply for grants as the opportunity arises • Administer the City's share of Washington County, CDBG Funds • Represents the City's housing interests at the Washington County Consortium • Represent the City's Interests at Metro and state as needed. • Initiate Tigard 99W Land Use Study • Enterprise GIS - Participate in Development and Maintenance of Enterprise GIS • Update Tigard Community Profile, Buildable lands Inventory and Development Trends Analysis C\Documents and Settings\joanneAocal Settings\Tenwrarylntemet Files\C ntent.Outlook\EMGRQ4DG\Memo m Cmncil Goal Setting fuel 12-13-07.doc FY 2009 - 10 Goals and Objectives ■ Specific projects to implement the Tigard Comprehensive Plan (i.e. Complete update the Park and Recreation and Open Space Plan; Complete Transportation System Plan and Triangle Transportation Plan; Initiate Neighborhood Planning; Develop quality of life indicators; Implement an Economic Development Planning; Develop Specific Land Use Proposals for Highway 99W. ■ Complete Periodic Review of Comprehensive Plan ■ Update Tigard Capital Improvement Plan ■ Propose amendments to Natural Resource Program to Protect Additional Resources ■ Continue Update of Tigard Development Code ■ Assess need to address Tigard Triangle land use designations ■ Undertake legislative and policy oriented quasi-judicial land use actions as needed i.e. neighborhood infill design issues; neighborhood planning ■ Maintain Tigard Capital Improvement Program ■ Provide staff support to elected and appointed decision-makers ■ Write and apply for grants as the opportunity arises ■ Administer the City's share of Washington County, CDBG Funds ■ Represents the City's housing interests at the Washington County Consortium • Represent the City's Interests at Metro and state as needed. FY 2010 -11 Goals and Objectives ■ Continue implementation of the Comprehensive Plan ■ Complete Tigard Development Code Update ■ Undertake legislative and policy oriented quasi-judicial land use actions as needed, i.e. specific Highway 99W Corridor amendments; ■ Update Tigard Capital Improvement Program ■ Provide staff support to elected and appointed decision-makers ■ Write and apply for grants as the opportunity arises ■ Administer the City's share of Washington County, CDBG Funds ■ Represents the City's housing interests at the Washington County Consortium ■ Represent the City's Interests at Metro and state as needed. C\Documents and Settings\joanne\Local Settings\Temporary Internet Files\Content.Outlook\EMGRQ4DG\Memo m Go=th Goal Setting foul 11-13-07.doc FY 2011 - 2012 ■ Initiate 5 year review and update of Comprehensive Plan ■ Undertake legislative and policy oriented quasi-judicial land use actions as needed ■ Update Tigard Capital Improvement Program ■ Provide staff support to elected and appointed decision-makers ■ Write and apply for grants as the opportunity arises ■ Administer the City's share of Washington County, CDBG Funds ■ Represents the City's housing interests at the Washington County Consortium ■ Represent the City's Interests at Metro and state as needed FY 2012 -13 ■ Complete 5 year review and update of Comprehensive Plan ■ Update Tigard Capital Improvement Plan ■ Undertake legislative and policy oriented quasi-judicial land use actions as needed ■ Provide staff support to elected and appointed decision-makers ■ Write and apply for grants as the opportunity arises ■ Administer the City's share of Washington County, CDBG Funds ■ Represents the City's housing interests at the Washington County Consortium ■ Represent the City's Interests at Metro and state as needed. ■ Neighborhood Planning ■ Natural Resource Program ■ Economic Development Activities FY 2008-2012 goals and objectives.doc C\Docu rents and Settings\joanne\Loca1 SettingsWetnporuy Intemet Files\Come n Outlook\EMGRQ4DG\Me= re Council Goal Setting final 12-13-07.doc Joanne Bengtson From: Tom Coffee Sent: Thursday, January 03, 2008 8:51 AM To: Joanne Bengtson Subject: FW: FW: PRAB Chair ideas for Council Goals For the Council From: Dennis Koellermeier Sent: Thursday, January 03, 2008 8:23 AM To: Tom Coffee Subject: FW: FW: PRAB Chair ideas for Council Goals Tom, here are goal ideas from the PRAB. From: Steve Martin Sent: Thursday, January 03, 2008 7:49 AM To: 'Brian Davies' Subject: RE: FW: PRAB Chair ideas for Council Goals Thank you Brian, have a good vacation! I will send this to Dennis. Steve From: Brian Davies [mailto:tribril@comcast.net] Sent: Wednesday, January 02, 2008 9:48 PM To: Steve Martin Subject: Re: FW: PRAB Chair ideas for Council Goals Steve, I don't have Dennis' email, so could you forward this on to him... PRAB Goals for 2008/2009: (In no particular order) 1. Continue to identify and recommend property for potential park and open space. 2. Give input in creating the Park System Master Plan. 3. Pursue a November 2010 bond measure to offset SDC funds in order to purchase parks and open space. 4. Educate board members in how to successfully pass a bond measure. 5. Seek traditional and non-traditional means to create a recreation program in the City of Tigard to offer basic recreation services to the community. I think this just about wraps up what PRAB has been talking about over the last few months. Brian Original message From: Steve Martin <STEVE@tgard-or.gov> Brian, Could you please give Dennis some suggestions for goals? Thanks, i r 1 C/l./ City of Tigard Memorandum To: Craig Prosser From: John Floyd, Associate Planner Re: Tree Board Goals for 2008 Date: 2 January, 2008 The Tigard Tree Board has 3 broad goals for 2008, each of which implements the interim charge statement approved by Council under Resolution 07-30. 1. Complete and formally recommend adoption of a Comprehensive Plan Amendment consisting of new Goals, Policies, and Recommended Action Measures for Trees and Other Vegetation. This is expected in late January or February, at which point the matter will be deliberated by the Planning Commission before moving to Council for final consideration. 2. Identify and recommend specific changes to the municipal and/or development codes necessary to implement the Comprehensive Plan Amendment. The Board plans to incorporate a substantial level of public involvement to help determine an appropriate level and form of protection for Tigard's urban forest resources. 3. Develop regular and ongoing relationships with external organizations that will result in the expansion and enhancement of Tigard's urban forest resources. These goals were identified by staff and Chairperson Janet Gillis as there was insufficient time to discuss this at a regular meeting of the Tree Board. If you have questions or concerns regarding their content, please do not hesitate to contact me. TYAC Tigard Youth Advisory Council Suggestions for 2008 Council Goal Setting DATE: Dec.31, 2007 TO: Mr. Craig Prosser, Mayor Craig Dirksen, Members of Tigard City Council FROM: Rob Williams, president, Tigard Youth Advisory Council RE: TYAC suggestions for 2008 Council goals On behalf of the Tigard Youth Advisory Council, I'd like to thank you for asking us for suggestions regarding City Council goals for 2008. After reviewing 2007 Council goals, there are a few recommendations I would like to submit for consideration as you set goals for 2008. 1. Continuation of a 2007 goal, to "appoint Council liaisons to each Board and Commission - Periodically sit in on meetings." ■ TYAC would love to have greater communication with the Council. We also would like to extend an invitation to all City Council members to attend our meetings. If you ever have issues that you think we would be especially suited to offer advice on, we would ask that you bring them to us. In 2008, TYAC will resume the practice of having members regularly attend Council meetings to offer input on issues of importance to youth. We appreciate this opportunity and look forward to attending meetings. 2. Continue support of existing youth activities and programs and also seek new opportunities for safe, affordable, and fun recreational activities for youth. ■ In 2007, Tigard opened a long-awaited skate park. TYAC very much appreciates the on-going support of the City Council as the park was being developed and funded. This park demonstrates the on-going support of Council members to the youth of Tigard. ■ There is a perception among youth that there's nothing to do in Tigard. This is far from the truth, but new programs and better communications of existing opportunities would help educate youth and parents regarding available activities. 3. Active and directed support of educational programs and activities, for parents and youth, to curb teen drinking and drug use. Again, thank you for the opportunity to provide input on your goals. Best wishes in 2008 for your work as leaders of Tigard. } g ,t 6 co s > aME it ,.r^., Qr, A f~jy,,~ - Js~.. ~i+d„ a..m~s~~x ~v,.., 'dP ~ :Y rn 1 i~~sl 2P M`+" t•t ,r,l ~ FA . v J .++.tr,N ,vvn nL}♦ 6. i'Y ,.vIG..... .vn'.:>.a~iK i ~ ~ '~i 4e Fir K+ j r`W L, _ 1 :yTyy :l .4 rbrlr Y:'3N .':il[^'••,~ n. ~ _ - 't'~ Ccph~rz i1~R• fv r V v Y , rY x @ a i "q 3d. ~ ' pia d S 5 v, 3 v v i 3 p a 3 t ` ,