City Council Packet - 04/22/2008
City of Tigard, Oregon • 13125 SWHall Blvd. • Tigard, OR 97223
TIGARD
TIGARD CITY COUNCIL
MEETING
April 22, 2008
COUNCIL MEETING WILL BE TELEVISED
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Phone: 503.639.4171 . Fax: 503.684.7297 . www.tigard-or.gov • TTY Relay: 503.684.2772
PUBLIC HEARING ITEM:
The following will be considered by the Tigard City Council on
Tuesday April 22, 2008 at 7:30 PM at the .Tigard Civic Center
- Town Hall Room, 13125 SW Hall Boulevard, Tigard, Oregon
COMMUNITY 97223. Public oral or written testimony is invited. The public hear-
SPAPERS ing on this matter will be held under Title 18 and rules of procedure
NBV adopted by the Council and available at City Hall or the rules of
procedure set forth in Section 18.390.050.D. Further information
6605 SE Lake Road, Portland, OR 97222 • PO may be obtained from the Planning Division (Staff contact: Todd
Box 370 • Beaverton, OR 97075 Prager) at 13125 SW Hall Blvd., Tigard, Oregon 97223, or, by
Phone: 503-684-0360 Fax: 503-620-3433 calling at 503.639.4171. MISCELLANEOUS (MIS) 2008-00005
Email: - APPEAL OF A DIRECTOR'S, INTERPRETATION OF
legaladvertising@commnewspapers.com CHAPTER 18.790. The City Council will review an appeal of
the Community Development Director's Interpretation of Chapter
18.790 of the Tigard Community Development Code. The appeal
AFFIDAVIT OF PUBLICATION is specific to' the language regarding Tree Plan Requirements.
State of Oregon, County of Washington, SS Applicable Review Criteria: 18.340, 18.390 and 18.790. Publish
4/3/2008 , TT 11108. ,
I, Charlotte Allsop, being the first duly sworn,
depose and say that I am the Accounting
Manager of The Times (serving Tigard,
Tualatin & Sherwood), a newspaper of
general circulation, published at Beaverton, in
the aforesaid county and state, as defined by
ORS 193.010 and 193.020, that
City of Tigard
Notice of Public Hearing
TT11108
A copy of which is hereto annexed, was APR 1 0 2008
published in the entire issue of said
newspaper for C u Y0 7 TIGA'L70
1
Successive and consecutive weeks in the
following issues
April 3, 2008
ckav w` k was
Charlotte Allsop (Accounting Ma ager) I }'l IS 1 ~-61
b2-~ ..tea
Subscribed and sworn to before me this
April 3, 2008 V
OTAR PUBLIC FOR OREGON
My commission expires,__4()CV\ aci~ 1 ail I
Acct #10093001
Patty Lunsford OFFICIAL SEAL
City of Tigard SUZETTE I CURRAN
13125 SW Hall Blvd NOTARY PUBLIC - OREGON
0 COMMISSION NO. 422682
Tigard, OR 97223 MY COMNtISSION EXPIRES NOVEMBER 28, 2011
Size 2 x 2.5
Amount Due 41.75
'remit to address above
PA" City of Tigard Rev. 4/18/08 Added Consent Agenda Item 4.4
Tigard Business Meeting - Agenda
TIGARD CITY COUNCIL
LOCAL CONTRACT REVIEW BOARD (LCRB)
MEETING DATE: April 22, 2008
MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223
PUBLIC NOTICE:
Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is
available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication
items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either
the Mayor or the City Manager.
Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to
sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 12.m.
Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for
Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410
(voice) or 503-684-2772 (rDD - Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments; and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow as much lead
time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by
calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf).
CABLE VIEWERS: The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting will be
rebroadcast at the following times on Channel 28:
Thursday 6:00 p.m. Sunday 3:00 p.m.
Friday 10:00 P.M. Monday 6:00 a.m.
SEE ATTACHED AGENDA
TIGARD CITY COUNCIL/LCRB/ AGENDA - A ri122, 2008
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0 City of Tigard
, Tigard Business Meeting - Agenda
"I -
TIGARD CITY COUNCIL
LOCAL CONTRACT REVIEW BOARD (LCRB)
MEETING DATE/TIME: April 22,2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting
MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223
0:30 PM
• STUDY SESSION
➢ COUNCIL SERVICE TASK FORCE REPORT
■ Staff Report: Administration Department
• EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under ORS 192.660(2) (e), to
discuss real property transaction negotiation. All discussions are confidential and those present may disclose
nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as
provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be
held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the
public.
7:30 PM
1. BUSINESS MEETING
1.1 Call to Order - City Council, Local Contract Review Board
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports
1.5 Call to Council and Staff for Non-Agenda Items
7:351'M
2. PROCLAMATIONS - MAYOR DIRKSEN:
• Be Kind to Animals Week- May 4-10,2008
• National Historic Preservation Month - May 2008
TIGARD CITY COUNCIL/LCRB/ AGENDA - A ri122, 2008
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Sheet for bookmarking items unable to send to microfiche
Date: 4/22/08
Item: CD
Subject: 2008 Volunteer Program Annual Presentation to City Council
Stored in vault: See Records Division
7:451'M
3. CITIZEN COMMUNICATION (Two Minutes or Less, Please)
• Tigard Area Chamber of Commerce Representative
• Citizen Communication - Sign Up Sheet
• Follow-up to Previous Citizen Communication
7:55 PM
4. CONSENT AGENDA: (Tigard City Council and City Center Development Agency) These items are
considered to be routine and may be enacted in one motion without separate discussion. Anyone may request
that an item be removed by motion for discussion and separate action. Motion to:
4.1 Approve City Council Minutes January 22, and February 19, 2008
4.2 Approve Master Interlocal Mutual Law Enforcement Agreement and Authorize the City Manager to
Sign the Agreement
4.3 Approve Amendment No. 2 to Intergovernmental Agreement for TriMet Transit Police Services and
Establishing an Additional Full-Time Police Officer Position in the Police Department, and
Authorizing the City Manager to Sign the Amendment
4.4 Amend Tigard Senior Center Phase I Intergovernmental Agreement between City of Tigard and
Washington County
• ConsentAgenda - Items Removed for Soarate Disczrssion: Any items requested to be removed from the Consent Agenda
for separate discussion will be considered immediately after the Councill City Center Development Agency has voted on
those items which do not need dismssion.
9:00 1'M
5. ANNUAL VOLUNTEER PROGRAM HIGHLIGHTS PRESENTATION
• Introduction: Administration Department
9:151'M
6. REPORT FROM DEPARTMENT OF ENVIRONMENTAL QUALITY REPRESENTATIVE ON THE
HEALTH EFFECTS OF WOOD SMOKE
• Presentation from DEQ Air Quality Staff
9:35 PM
7. UPDATE ON SERVICES OFFERED BY THE TIGARD-TUALATIN FAMILY RESOURCE CENTER
Introduction: Administration Department
9:50 PM
8. WASHINGTON COUNTY RESPONSE TO SENATE BILL 111
• Staff Report: Police Department
• Council Discussion
• Council Consideration: Resolution No. 08-
TIGARD CITY COUNCIL/LCRB/ AGENDA - A ri122, 2008
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• 9:101'M
9. FIRST QUARTER COUNCIL GOAL UPDATE
• Staff Report: Administration Department
9:25 I'M
10. COUNCIL LIAISON REPORTS
11. NON-AGENDA ITEMS
12. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session
is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All
discussions are confidential and those present may disclose nothing from the Session. Representatives of the
news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose
any information discussed. No Executive Session may be held for the purpose of taking any final action or
making any final decision. Executive Sessions are closed to the public.
9:35 I'M
13. ADJOURNMENT
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TIGARD CITY COUNCIL/LCRB/ AGENDA - Apri122, 2008
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Agenda Item No. 3 , / . J
Meeting of Q L~ Jr
City of Tigard
Tigard Business Meeting - Minutes
TIGARD CITY COUNCIL
LOCAL CONTRACT REVIEW BOARD (LCRB)
CITY CENTER DEVELOPMENT AGENCY (CCDA)
MEETING DATE/TIME: April 22,2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting
MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223
Track 1
Mayor Dirksen called the meeting to order at 6:30 p.m.
Name Present Absent
Mayor Dirksen ✓
Councilor President Sherwood ✓
Councilor Buehner ✓
Councilor Wilson ✓
Councilor Woodruff ✓
• STUDY SESSION
➢ COUNCIL SERVICE TASK FORCE REPORT
Council Service Task Force Members Present: Sue Yesilada, Jason Snider, and Councilor
Sherwood
Assistant City Manager Newton referred to the recommendation forwarded to the City
Council.
Mr. Snider advised that the Task Force did not make any dramatic or surprising
recommendations. Recommendations included:
o Mr. Snider reported the Task Force proposed that the City Council shorten the length
of the City Council meetings. The amount of time spent in meetings and sessions
along with the demands on City Council members represents a substantial barrier for
some or many who might consider serving on the Council. The specific
recommendation is to begin at 6:30 p.m. and end at 9 p.m. and to remain accountable
to this time period. The concern is that younger potential candidates who have
families have needs to be at home. The Task Force was looking to determine how to
get younger people involved. The trend appears to be that Council members across
the state are more representative of the older population. With regard to limiting the
amount of time, Ms. Yesilada noted that retirees would also want to have shorter
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meetings that adjourn by 9 p.m. The outcome should be to respect an individual's
need to try to fit volunteer activity into their full lives.
o Mr. Snider reported that the current nomination process to place a Council candidate's
name on the ballot is too cumbersome, which includes acquiring close to 200
signatures. This process is of questionable value and would represent a barrier to
those people who do not have a lot of time, but might be well qualified. Therefore,
the recommendation is to require 20 signatures with a $50 filing fee. Ms. Yesilada
added that by requiring a filing fee, this would demonstrate a level of commitment
o Mr. Snider reported that there had been discussion about other ways to qualify for
candidacy that did not involve acquiring signatures; however, this seemed to add a
level of complexity that was not necessary.
o Ms. Yesilada noted the review of the Task Force of the total time devoted by the
Mayor and the City Council. The Task Force recognized that outside of the regular
meetings, there are also other meetings, civic events, etc. and there is a question of
how these tasks are divided appropriately. There was discussion about having an
elected official receiving a higher level of compensation that within any term could
devote additional time, up to 20 hours per week, for those types of meetings above
and beyond what is expected from the usual Council liaison appointments. There was
a concern that this not be advertised that this would be the Mayor; Mr. Snider said that
there might be people running only because of the compensation position and this was
not the approach the Task Force wanted. Therefore, the recommendation is to
creatively resolve this issue. This would not only take off some of the burden from
other City Council members for doing the civic duties but it would also allow for an
elected official to attend business meetings during the day, which would be beneficial
for political and other reasons. Additional compensation would give an opportunity to
make that happen and would be well worth the money. Ms. Yesilada and Mr. Snider
clarified that this would not be a requirement but it would give the City Council the
ability to determine whether there is a need for this position.
o Ms. Newton noted the Task Force discussed that it would be up to the seated City
Council to determine who would have the time and energy for the extra duties and
then, do the remaining City Council members feel that this person would be a good
representative for our interests. The City Council would list the expectations of what
the Mayor or City Council member would do for the additional compensation.
Councilor Wilson asked if this would be with the understanding that this person would
go part-time with his regular job. Discussion followed. Mr. Snider said he did not
think it would be possible to hold down a full-time job and also serve in this capacity.
The purpose is for the individual to attend meetings during the day when other City
Council members would not be able to do; however, this would be determined by the
City Council.
o Councilor Wilson noted a concern that this could become an expectation that the
Mayor would be the individual appointed to the extra-compensation and then the City
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of Tigard would "slide" into a strong Mayor form of government. Mr. Snider said the
Task Force was definitely not advocating for this and cautioned against the City
Council automatically deciding this position would be the Mayor.
o City Manager Prosser noted that this City Council is harmonious and works together;
however, he has had experience with City Council bodies that have not been
harmonious. He said he was concerned that this could become a "political football."
Mr. Snider said he had thought of this and said it would come down to a majority vote:
If the majority of the City Council felt this was necessary, then that's would occur. It
will not be perfect and perhaps it could be abused. The public is accountable to hold
elected officials accountable as well. More parameters might be needed; perhaps there
should be a process outside the City Council. Ms. Yesilada said a system would be
needed to establish requirements to determine who would be an appropriate candidate.
Mr. Snider said the purpose of this is to represent the City well as well as the City
Council. The person would need to represent the majority or the whole City Council
or this position would not serve its purpose. Councilor Wilson commented that he
thought the extra-compensated position should almost always be the Mayor because
the title of Mayor has a lot of weight outside of this group. However, he could foresee
a situation in a future election where there might be rivalry or some circumstance that
would not lead to a harmonious solution. Councilor Sherwood said that's why she
supported that this not be a "given" every year.
o The Mayor said that whatever documentation creates this position, it could state that
this position would be generally and typically the Mayor, but the City Council has the
authority by a majority vote to choose someone else or no one if it is determined that
it is not necessary to have that position filled. Mr. Snider said the Task Force did not
recommend that this would "typically be the Mayor." He suggested language be
drafted to explicitly define the intent to not have this always be the Mayor.
o Councilor Wilson said the rest of the City Council might feel a new Mayor might not
be the best individual to serve in this position.
o Ms. Yesilada said in addition, individual councilors would need to determine their own
flexibility and work situations.
o Ms. Newton said there was quite a discussion on the Task Force about Mayor vs. City
Councilor for this appointment. The City Council might decide to name the individual
Council President so they would have the title to set them about as they represented
the City. There was general consensus that this was a good idea.
o Mayor Dirksen noted that someone other than the Mayor might be identified for this
position if the Mayor for some reason was incapable of being that active.
o Mr. Snider said another part of the recommendation was the compensation. The Task
Force recommended that this be on a level similar to a department director. There
was discussion regarding whether the Budget Committee as well as other people would
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think this would be a good return investment Mr. Snider said he thought that not
allowing this is "penny wise and pound foolish." Just one decision could affect the
City budget more than the amount being paid to this elected official. This is a small
amount of money given the impact it will have. Ms. Yesilada concurred that this
would better represent Tigard and put Tigard in the position of possibly garnering
additional funding. This would enable our City Council to be positioned to provide
cost savings and additional funding from outside sources.
o Mr. Snider said he viewed it as a "Council/Life" balance issue. As City Councilors,
individuals make a big commitment. This is one way to help the Council members
manage their time and some additional ability to establish a balance between their
personal lives, serving on the City Council and the other areas of responsibility.
o Mayor Dirksen said he thought the amount of compensation showed a lot of thought
It is not enough that it could be considered an annual salary. On the other hand, it is
substantial enough that it can have an impact on the bottom line as the job takes the
individual away from his or her normal wage-earning abilities.
o There was discussion about other City Council bodies that elect a Mayor from within
their membership and how this is somewhat similar. Councilor Wilson noted that the
person serving in the extra-compensated position would usually be the one who has
served on the City Council the longest or has leadership qualities.
o Councilors discussed how they could try this process to determine how it works.
o There was discussion on whether these proposed changes would induce others to
serve on the City Council, with it generally being agreed that it would make potential
candidates look more favorably at serving. The average community member does not
realize the other duties assigned to the Mayor and Council.
o Mr. Snider outlined the last recommendation: City Council members to talk to
potential candidates to educate them about the Councilor's responsibilities and roles.
Ms. Yesilada also suggested that those who might be considered potential candidates
be invited to this Council event. Mr. Snider added that most of the volunteers could
be invited. Ms. Newton recalled the Task Force discussion was about inviting Board
and Committee members, community leaders and other diverse population groups
(churches, younger people). Councilor Wilson suggested this event be less formal and
for City Council members to take it on themselves to find replacements. Mr. Snider
said that could still be done regardless. Ms. Yesilada said the Task Force had heard
that personal contacts were being made to other individuals with limited results; this
proposal represents more of an outreach to another level of candidates.
o Mayor Dirksen said he heard a general consensus that this is worth going forward. The
Budget Committee will need to consider recommendation No. 3. Ms. Newton will
write a "white paper" for the Budget Committee. Mayor Dirksen commented there
will be ordinances also that will need to be considered.
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o City Council discussed the reduction in the number of signatures required for
nomination and the $50 filing. City Council members supported the Task Force's
recommendation noting there would be opportunity for more discussion.
Track 2
City Manager Prosser announced the Executive Session:
• EXECUTIVE SESSION: The Tigard City Council went into Executive Session under ORS
192.660(2) (e), to discuss real property transaction negotiations.
Executive Session concluded at: 7:28 p.m.
➢ ADMINISTRATIVE ITEMS
o City Manager Prosser advised the Tigard-Tualatin School District (TTSD)
Superintendent Rob Saxton and another representative from the TTSD would like to
meet sometime during the month of May with City Council on the District's Vision
project. They have requested 45 minutes to 1 hour of the Council's time and suggested
meeting with the Council before a regular City Council meeting. After review of the
City Council calendar, a tentative meeting time was scheduled for June 17, 2008.
1. BUSINESS MEETING
1.1 Mayor Dirksen called the City Council and the Local Contract Review Board meeting
to order at 7:33:30 PM
1.2 Roll Call
Name Present Absent
Mayor Dirksen ✓
Councilor President Sherwood ✓
Councilor Buehner ✓
Councilor Wilson ✓
Councilor Woodruff ✓
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports: None
1.5 Call to Council and Staff for Non-Agenda Items: None
7:34:36 PIDI
2. PROCLAMATIONS - Mayor Dirksen proclaimed:
• Be Kind to Animals Week- May 4-10,2008
• National Historic Preservation Month - May 2008
7:34:5711
3. CITIZEN COMMUNICATION
• Citizen Communication - Sign Up Sheet
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Ralph Robbins registered a complaint regarding an interaction with the Tigard
Municipal Court staff Mayor Dirksen apologized for any rudeness that might have
been directed toward him. This issue will be reviewed and Mr. Robbins will receive a
report back.
7:38:21 PM
Mayor Dirksen reviewed the Consent Agenda:
4. CONSENT AGENDA:
4.1 Approve City Council Minutes January 22, and February 19, 2008
4.2 Approve Master Interlocal Mutual Law Enforcement Agreement and Authorize the
City Manager to Sign the Agreement
4.3 Approve Amendment No. 2 to Intergovernmental Agreement for TtiMet Transit
Police Services and Establishing an Additional Full-Time Police Officer Position in the
Police Department, and Authorizing the City Manager to Sign the Amendment
4.4 Amend Tigard Senior Center Phase I Intergovernmental Agreement between City of
Tigard and Washington County
Motion by Councilor Wilson moved for approval of the Consent Agenda. Councilor Sherwood
seconded the motion.
The motion was approved by a unanimous vote of Council present
Mayor Dirksen Yes
Councilor Wilson Yes
Councilor Sherwood Yes
Councilor Woodruff Yes
7:38:52 PM
5. ANNUAL VOLUNTEER PROGRAM HIGHLIGHTS PRESENTATION
The following staff members presented the annual volunteer program highlights: Library
Volunteer Coordinator Stormont introduced Public Works Surface Water Quality/Volunteer
Coordinator Staedter and City of Tigard Volunteer Coordinator Roth. A copy of the
PowerPoint presentation is on file in the City Recorder's office. Council members noted
their appreciation of the volunteers and the value added to the community through
volunteer service.
7:55:41 PM
6. REPORT FROM DEPARTMENT OF ENVIRONMENTAL QUALITY
REPRESENTATIVE ON THE HEALTH EFFECTS OF WOOD SMOKE
Department of Environmental Air Quality Staff member Susan Drake presented educational
information about the health effects of wood smoke, which can be a significant source of air
pollution. A copy of the presentation slides reviewed by Ms. Drake are on file in the City
Recorder's office.
8:13:47 PM
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7. UPDATE ON SERVICES OFFERED BY THE TIGARD-TUALATIN FAMILY
RESOURCE CENTER
Tigard-Tualatin Family Resource Director Catherine West presented an update on services
offered. Located on the Tigard High School campus, the Center partners with the health
center to serve families in need. The Resource Center connects families with community
resources such as low-cost and sliding scale medical and dental care, legal assistance, housing,
employment services, food resources, and many others. In addition to providing information
and referral, the Center also offers a variety of direct services, including:
o Coordinates Medical Teams International mobile dental clinics
o Coordinates parenting classes.
Ms. West introduced Ms. Kiley from AmeriCorps, who also works with the Resource
Center. Ms. Kiley advised that she works with recruiting and coordinating volunteers for
projects. A new website was recently created and can be viewed at www.ttffrc.org. She
reviewed current classes, including nutrition classes, and "green cleaning" for natural, non-
toxic cleaning products.
8:20:02 I'M
8. WASHINGTON COUNTY RESPONSE TO SENATE BILL 111
Washington County Sheriff Rob Gordon presented the information to the City Council. A
copy of presentation slides are on file in the City Recorder's office. More detail on the purpose
of the proposed resolution for the plan for the use of deadly force by police officers is
presented in the staff report and a copy of the proposed draft for the Officer Involved Deadly Force
Incident Protocol Major Crime Team are also on file in the City Recorder's office.
There was discussion about Senate Bill 111, which required this plan to be developed. Also
discussed was that deadly force is infrequent. The plan must be reviewed every year.
Motion by Councilor Sherwood, seconded by Councilor Woodruff, to adopt Resolution No
08-20.
The motion was approved by a unanimous vote of Council present.
Mayor Dirksen Yes
Councilor Wilson Yes
Councilor Sherwood Yes
Councilor Woodruff Yes
8:42:30 I'M
9. FIRST QUARTER COUNCIL GOAL UPDATE
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City Manager Prosser reviewed progress made on the City Council goals in the first quarter.
The written report is on file in the City Recorder's office.
10. COUNCIL LIAISON REPORTS
Councilor Woodruff extended get-well wishes to Councilor Buchner who is recovering from
surgery.
Councilor Woodruff announced the upcoming 50i Tuesday meeting with City Council
members.
11. NON-AGENDA ITEMS: None.
12. EXECUTIVE SESSION: Not held.
s:56:10 PM
13. ADJOURNMENT
Motion by Councilor Woodruff, seconded by Councilor Sherwood, to adjourn the meeting.
The motion was approved by a unanimous vote of Council present
Mayor Dirksen Yes
Councilor Wilson Yes
Councilor Sherwood Yes
Councilor Woodruff Yes
Catherine Wheatley, City Recorder
Attest:
/L zz.
Ma r ity of Tigard
Date: D
J
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City of Tigard
q
Study Session - Agenda
TIGARD CITY COUNCIL
LOCAL CONTRACT REVIEW BOARD (LCRB)
CITY CENTER DEVELOPMENT AGENCY (CODA)
MEETING DATE/TIME: April 22,2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting
MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223
0:30 PM
• STUDY SESSION
➢ COUNCIL SERVICE TASK FORCE REPORT
■ Staff Report: Administration Department
• EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under ORS 192.660(2) (e), to
discuss real property transaction negotiation. All discussions are confidential and those present may disclose
nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as
provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be
held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the
public.
➢ ADMINISTRATIVE ITEMS
o Tigard-Tualatin School District (ITSD) Superintendent Rob Saxton and another representative from
the TTSD would like to meet sometime during the month of May with City Council on the District's
Vision project. They have requested 45 minutes to 1 hour of the Council's time and suggested meeting
with the Council before a regular City Council meeting. Attached is the tentative agenda for the next
couple of months as well as a copy of an information sheet on the Vision project.
Council Calendar:
April
28 Monday Budget Committee Meeting - 6:30 pm, Library Community Room
29 Tuesday Fifth Tuesday Council Meeting - 7-9, Public Works Auditorium
May
5 Monday Budget Committee Meeting - 6:30 pm, Library Community Room
6 Tuesday Special Council Meeting - Comprehensive Plan Workshop - 6:30 p.m., Town Hall
12 Monday Budget Committee Meeting - 6:30 pm, Library Community Room
13 Tuesday Council Business Meeting - 6:30 pm, Town Hall
19 Monday (If needed) Budget Committee Meeting - 6:30 pm, Library Community Room
20 Tuesday Council Workshop Meeting - 6:30 pm, Town Hall
27 Tuesday Council Business Meeting - 6:30 pm, Town Hall
TIGARD CITY COUNCIL STUDY SESSION AGENDA - April 22) 2008
Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 of 2
Executive Session -
The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations
(ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body,
which is closed to certain persons for deliberation on certain matters."
Permissible Purposes for Executive Sessions:
192.660 (2) (a) - Employment of public officers, employees and agents, if the body has satisfied certain
prerequisites.
192.660 (2) (b) - Discipline of public officers and employees (unless affected person requests to have an open
hearing).
192.660 (2) (c) - To consider matters pertaining to medical staff of a public hospital.
192.660 (2) (d) - Labor negotiations. (News media can be excluded in this instance.)
192.660 (2) (e) - Real property transaction negotiations.
192.660 (2) - Exempt public records - to consider records that are "exempt by law from public
inspection." These records are specifically identified in the Oregon Revised Statutes.
192-660 (2) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is
competing with other governing bodies.
192.660 (2) (h) - Legal counsel - for consultation with counsel concerning legal rights and duties regarding
current litigation or litigation likely to be filed.
192.660 (2) (i) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the
governing body, the employment-related performance of the chief executive officer, a public
officer, employee or staff member unless the affected person requests an open hearing. The
standards, criteria and policy directives to be used in evaluating chief executive officers shall
be adopted by the governing body in meetings open to the public in which there has been an
opportunity for public comment.
192.660 (2) Public investments - to carry on negotiations under ORS Chapter 293 with private persons
or businesses regarding proposed acquisition, exchange or liquidation of public investments.
192.660 (2) (k)- Relates to health professional regulatory board.
192.660 (2) (1)- Relates to State Landscape Architect Board.
192.660 (2) (m)- Relates to the review and approval of programs relating to security.
TIGARD CITY COUNCIL STUDY SESSION AGENDA - Apri122, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of 2
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Todayes high school seniors face .a unorld that is dramatically different
from the one that existed when they entered kindergarten.
Blogs, the interim taegt messaging and personal web pages have
changed the way ue communicate and access information.
Worldwide industrialization is increasing competition for jobs, natural.
resources and wealth.
Life is mowing at a faster pace and the world is becoming smaller every
day.
For toWs kmdergartnm to hwire the slulls they -AM weed as Iugh
school grafuates--education mast change, too.
We're ready to plan for those changes and we weed -.vonr help.
Owl Qf/~Uyn/y
• 141hat do you value about the current education program to 71gard
Tualatin mss?
• VAat sJWIs and knowledge will be required for success in the}uture?
• Hour should schools and the district change to address these steeds
fie., curriculum, facilities, staffing, technology, etc.)?
• We will now when our school district is succe ed when.. .
Name one thing we could do that would make schools a better place
for student learning.
Tigard City Council Tentative Agenda 2008
Meeting Date: April 28, 2008 Meeting Date: April 29, 2008 Meeting Date: May 5, 2008
Meeting Type/Time: Budget Com/6:30 p.m. Meeting Type/Time: 5th Tuesday/7-9 p.m. Meeting Type/Time: Budget Com/6:30 p.m.
Location: Library Com Rm Location: Water Building Aud, Location: Library Com Rm
Greeter: Greeter: Greeter:
Materials Due @ 5: Materials Due @ 5: Materials Due @ 5:
No Mayor Dirksen or Councilor Buehner
Fifth Tuesday Meeting
Budget Committee Meeting Budget Committee Meeting
4/22/2008 1
Tigard City Council Tentative Agenda 2008
Meeting Date: May 6, 2008 Meeting Date: May 12, 2008 Meeting Date: May 13, 2008
Meeting Type/Time: Special Mtng./6:30 p.m. Meeting Type/Time: Budget Com/6:30 p.m. Meeting Type/Time: Business/6:30 p.m.
Location: City Hall Location: Library Com Rm Location: City Hall
Greeter: Greeter: Greeter:
Materials Due @ 5: April 22, 2008 Materials Due @ 5: Materials Due @ 5: April 29, 2008
Special Meeting Study Session
Comp Plan Workshop - Goal 2: Land Use Exec. Sess. (Labor Neg.) - Continued discussion
Planning - 60 min. Budget Committee Meeting on Class/Comp Study - Sandy Z. - 50 min.
Comp Plan Workshop - Urban Forest (subsection Exec. Sess. (Pending Litigation) - Tom C. - 10 min.
of Goal 2: Land Use Planning) -60 min.
Consent Agenda
Approve Senior Center Remodel Phase II - CDBG
Funding Agreement - Duane R.
Business Meeting
THS Student Envoy - 10 min.
Last Meeting for Megan - Council resolution
Honor THS Tigerettes Dance Team for Winning 08
State Championship - Joanne B. - 15 min.
Friends of the Refuge Award to COT - Duane - 5 min.
1-5 to 99W Connector Project Update - Gus D. -
PPT - 20 min.
Amendments to Comp. &Trans. System Plans to
incorp. 99W Mgmt. Plan and CAC Rec. -Gus -40 min.
QJPH -Appeal of Director's Interp. of Tree Code
MIS 2008-00005 - Tom C. - 30 min. - MO
Time Avail: 135 min. - Time Scheduled: 120 min. Time Avail: 135 min. - Time Scheduled: 115 min.
Time Left: 15 min. Time Left: 20 min.
4/22/2008 1
Tigard City Council Tentative Agenda 2008
Meeting Date: May 19, 2008 Meeting Date: May 20, 2008 Meeting Date: May 27, 2008
Meeting Type/Time: Budget Com/6:30 p.m. Meeting Type/Time: Business/6:30 Meeting Type/Time: Business/6:30 p.m.
Location: Library Com Rm Location: City Hall Location: City Hall
Greeter: Greeter: Greeter:
Materials Due @ 5: Materials Due @ 5: May 6, 2008 Materials Due @ 5: May 13, 2008
Workshop Meeting Study Session
Meeting with Judge - SI - Nadine R. - 30 min.
Budget Committee Meeting Enhanced Citizen Participation Update - SI -
(if needed) Admin. - 20 min.
Tigard Triangle Land Use and Transportation Consent Agenda
Issues - Kim M. and Ron B. - 45 min. Adopt Washington Co. Natural Hazard Mitigation
Meeting with ODOT Region 1 Manager - Jason Plan & COT Natural Hazard Mitigation Plan -Dennis
Tell - Gus - 20 min. Appoint CAC for TGM Funded Update of Tigard
Traffic Congestion in Tigard - Gus D. & Mike Transportation System Plan - Darren W.
McCarthy - 45 min.
Business Meeting
Chamber of Commerce Rep.- 10 min.
Fourth Amendment to Joint Funding Agreement -
Tual. Basin Water Supply Project - Dennis - 15 min.
QJPH - Phelps Annexation (ZCA 2008-00002)
Emily E. - 30 min. - ORD
Tigard TSP Update Discussion & IGA w/ODOT -
Darren W. - 20 min.
Time Avail: 200 min. - Time Scheduled: 160 min. Time Avail: 135 min. - Time Scheduled: 75 min.
Time Left: 40 min. Time Left: 60 min.
4/22/2008 1
Tigard City Council Tentative Agenda 2008
Meeting Date: June 3, 2008 Meeting Date: June 10, 2008 Meeting Date: June 17, 2008
Meeting Type/Time: Special Mtng./6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Workshop/6:30 p.m.
Location: City Hall Location: City Hall Location: City Hall
Greeter: Greeter: Greeter:
Materials Due @ 5: May 20, 2008 Materials Due @ 5: May 27, 2008 Materials Due @ 5: June 3, 2008
Special Meeting Study Session Workshop Agenda
Public Hearing - Comp Plan Amendment CPA 2008- Exec. Session - Labor Negotiations -Sandy Z. 60 min. Comp Plan Workshop - Goal 5: Natural
00001 - Planning Goal 2: Land Use Planning - Resources - Darren W. - 60 min.
Darren W. - 60 min Discussion on Council Task #13 - Restart
Public Hearing - Comp Plan Amendment CPA 2008- Consent Agenda Fanno Creek Conference - Loreen - 45 min.
00002 - Subsection of Statewide Planning Consider Revisions to City's Emergency Operations
Goal 2: Land Use Planning - Urban Forest Plan - Dennis K.
Darren W. - 60 min. CCAC Appointments - Phil N. - TENTATIVE
Annual Solid Waste Financial Report - SI
Public Works
LCRB-Award Seismic Evaluation & Pump Station
Upgrade Eng. Svcs. Contract for 10MG Reservoir
- Dennis K.
Business Meeting
Time Avail: 135 min. - Time Scheduled:120 min. Time Avail: 135 min. - Time Scheduled: 0 min. Time Avail: 200 min. - Time Scheduled: 105 min.
Time Left: 15 min. Time Left: 135 min. Time Left: 95 min.
4/22/2008
1
Tigard City Council Tentative Agenda 2008
Meeting Date: June 24, 2008 Meeting Date: July 1, 2008 Meeting Date: July 8, 2008
Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Special Mtng./6:30 p.m. Meeting Type/rime: Business/6:30 p.m.
Location: City Hall Location: City Hall Location: City Hall
Greeter: Greeter: Greeter:
Materials Due @ 5: June 10, 2008 Materials Due @ 5: June 17, 2008 Materials Due @ 5: June 24, 2008
Study Session Special Meeting Study Session
Public Hearing - Comp Plan Amendment Goal 5:
Natural Resources - Darren W. - 60 min -
Public Hearing - Comp Plan Amendment Goal 12:
Transportation - Darren W. - 60 min -
Consent Agenda
CCAC Appointments - Phil N. - TENTATIVE Consent Agenda
LCRB-Award Contract for Hiteon Creek
Riparian Enhancement Phase II - Dennis K.
Business Meeting
Qtrly Report - Capt. Dawson - TVF&R 10 min.
Business Meeting
Chamber of Commerce Rep. - 10 min.
CCAC Appointments - Need RTS
Time Avail: 135 min. - Time Scheduled: 10 min. Time Avail: 135 min. - Time Scheduled: 120 min. Time Avail: 135 min. - Time Scheduled: 0 min.
1Time Left: 125 min. Time Left: 15 min. Time Left: 135 min.
4/22/2008
1
Additional Urban Forum Talking Points
April 22, 2008
Unincorporated Urbanization is detrimental to self-determination and political participation
Unincorporated county urbanization can create areas where citizens are more politically disenfranchised/under
represented because:
■ The county seat is often far away from unincorporated neighborhoods and difficult to access for many
citizens;
■ Due to the scope of county government's responsibilities, it cannot as effectively represent the specific and
often individual service needs of urban citizens; and
■ Community involvement and participation in civic affairs is more difficult and less likely to occur under the
County governance system due to its geographic scope and focus on regional services.
Unincorporated urbanization is more likely to worsen class and economic status distinctions
Unincorporated urbanization process has created a group of relatively well-off citizens that enjoy all the benefits
of living in an urban environment including access to nearby city services. These citizens live comfortable lives
in neighborhoods of relatively expensive homes on large lots. Due to higher incomes and newer homogeneous
neighborhoods, they are less affected by the lack of services than lower income citizens that live in older
unincorporated areas such as Aloha. Citizens in these areas are much more adversely affected by the lack of
complete municipal services.
Funding sources reserved_ for cities should not be used or reallocated to provide urban services
for unincorporated urban development
Efforts by the county to access or reallocate revenue sources that are currently reserved for cities to fund
unincorporated urban services. This could lower the amount of revenues available for municipalities and
degrade their ability to provide complete urban services to their citizens. This would be another form of
subsidizing unincorporated urban development.
The long-term objective would be for these areas to be within municipal governments.
Urban renewal should not be used to fund urban services for unincorporated urban
development
Per the August 21, 2007 letter from Mayor Dirksen, urban renewal should not be used to fund urban services to
new unincorporated development. There are concerns about stretching the purpose of urban renewal to
promote urbanization in areas where it is obvious that blighted conditions do not exist. Urban renewal used in
this manner becomes a means to subsidize development at the cost of existing taxing districts and to the
detriment of the general taxpayer. Furthermore, addressing long-term service viability/sustainability of new
urban areas is essential. These areas must have the means not only to pay for initial public infrastructure but
also to maintain it in perpetuity.
Solving unincorporated urbanization problems requires leadership
The region's quality of life will be negatively affected if current practices of unincorporated urbanization
continue. Dealing with this matter requires leadership that may not be popular with many citizens and interest
groups. However, it is essential that today's leaders establish positions, policies, and practices necessary to
resolve the governance and service needs of current and future citizens.
The approach has to be long-term, because the problem was created over decades. A good place to begin
would be not to allow future urban growth within unincorporated urban areas. This could be accomplished by
the County working with the cities, Metro, and state to develop the necessary annexation policies, rules, and
procedures to allow new urban areas to become part of existing cities.
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TIGARD I TUALATIN 1 SHERWOOD
REUTERS
News Opinion' Features Sorts Sustainable Life US L~ :Vorld News Classifieds Contact-Us',
Find a story A=uWea
Tigard's pitch for volunteer annexation
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Keywords draws fire Weather F
The city will waive its $2,447 annexation fee until February Weather
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BY JENNIFER CLAMPET
Any The Trines, (9 Reader comments)
Month jn r
TIGARD - ~!~,~!•~~G..~
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Any According to the citcr
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residents annex into
Search the city at no cost is a
great deal.
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Browse archive The cite %~ai~es it fee:
and even kicks in sol7}e
Bro;,1se ne:vs
archive cash ivhen it comes to the Real, Metro filing, and in
return residents \\-.ho live
T~i `lIYIeS contiguously along the Ulck here to [earn more.
4 ``t*
Find a paper citv's borders begin to get
Enter a street name cite amenities like Tigard
or a 5 digit zip code police services. a small
local government and street maintenance.
But the city's notice of voltu tar.' annexation options through phased WHAT'S Search mailing to joo property o\vners \N-ithin loo feet of the city boundaries has ponIT L
caused a little stir among .some Metzger residents. WORK D~/
James Riggs, a 30-\ear Metzger resident, teal's that It the old cyHllll unitN
i r is annexed into Tigard one propel t\ at a time; kletzger «Ill eventually lose
its identity-.
And for longtime residents tike Riggs and Pat W'hmng, all that the
Breaking News unincorporated communitt- of Metzger has left is its id.entitY i%ith all old
Email Alerts park, unofficial trails, large lots and big trees.
http://www.tigardtimes.com/newststory.php?story_id=120779308995317900 4/22/2008
Tigard's pitch for volunteer annexation draws fire Page 2 of 7
The Times Last month the Tigard City- Council approved. a resolution that extends
News feed the cit}= s offer of incentives to property m%,ners who ~-oluntarihy annex until
February 2oog. The citv's incentives. lVhich \\-ere established in 2ooR,
_ waives the city's $2,44r annexation fee, includes the citN `s payment of the
Metro mapping /filing fee ranging froth' $h5o t08400 and phases in the
city'spropelt~-taxesover athree-year period.: newly annexed homeo%vner Acciq
~\ith a `400.ooo home cottid expect to pay -$538 a rear in cite taxes after
LNC>>~~Daily the second year.
Portland Tribune We don't l\ ant to force people to come in.''said Tigard Nlayor Craig
t<
Dirksen. "And ive don't think \\-e need to."
V ES :according to Dirksen and the cite ofTigard's VVeb site, the advantages of
annexing into the cite are plentiful. and for urban areas than lie outside city Kam; q,
Bo limits. the advantages are needed.
e; t?s~nrtr In letters i_ssited to unincorporated. propeltN owners, D rksen notes that
concerns for tlrbanized areas stems from examples of unincorporated urban
Jla~ lf~ areas declining over tine as county govelllnlellts lose the ability' to provide
adequate seiz-ices. Dirksen pointed toward Metzger's deteriorating streets,
lack of infrastructure improvement plans a.nd general need for more
F:AS 'ou ii Nros sen ices as a reason why Metzger residents should i\ ant to annex into
;1 t.Etz i
Tigard_ f14
7 6taCc"i1~ i VP1U?~
"I think it's in everg one's best interest for urbanized areas to be ill the
N , IMB clt\', Dit-h.sen said.
Ent some ;`Metzger residents aren't cons inced_ Riggs called Tigard's letters
" UTLOOK on volti ntarY annexationanother"boondoggle"Lnciteofficials.
- ~h~•f~a
¢ :,.r* annexation, loltlntat'\ all(( forced, seems to carry negatt\e connotation i
Review with some of Tigard's best and worst neighbors. 11"2004. Tigard's offer to
annex Ball Mountain as a community failed. to gain enough resident
Dreflogrityea support. and jnst last year, some Bull Moilntain residents were still irked to OAI
hear that the cite of Tigard was requiring developers to agree to annex into YOUR.
REGAL COURIER the cite before being issued building permits for projects outside the cith-. CONC
_ Dirksen saes the mop e against annexation has been sensationalized o\el'
SAYPOST the past fete' \_'eat's t\-ith news reports giving annexation a negative feeling. new l
l~.V ~l~~Rr~ .
Whiting estimated. that abotit 40 percent of the original Metzger
Y" 1 eNgtgvjt
B- I A_ Conlnltinit\' has already been annexed into the city of Tigard. The small current
.t C0111111n111tylids its oi\-n park local impro\,enient district that Metzger
g1r#11r#jLAL_ residents pay into. And even when annexed into Tigard, Metzger residents SIEF
still pad- into the Lt D to support the park maintenance. STQ
09VEIM So it 11 its own rk. its 01\11 identity- and a a 1\ orking re _ 1a' ti}c nshi
pa tl 1h 503-
with county goiernment. Wh.itingsaid mangy Metz.gerresidents are
!:'I~pbtligtr~ comfortable l\ith being nnincorporated. And' the biggest concern about
eventual piecemeal annexation into Tigard is the loss of Metzger's gnality of
life.
%film tdlTl annexation into a city- brings concerns of development. Bilt Dirksen
noted than even if annexed., 99 percent of 1lletzgel's zoning l\ ouki not
change.
From the citt-'s first wave of mailing for vole itan- annexation options, it
received six calls fi-onl residents interested in annexing to the cit--, said
hup://www.tigardfines.com/newststory.php?storyid=120779308995317900 4/22/2008
Tigard's pitch for volunteer annexation draws fire Page 3 of 7
Assistant Planner Marissa Daniels. And in earl- -larch, bvo properh
m-ners «vere in the process of completing annexation. And from the mailing
to the :Metzger area, the cite received four calls - three ,sere from residents
interested M. learning more and one was from a resident «pset by receiving
the letter.
Whiting admitted that the fntnre of Metzger as an nninc.orE:>orittE'il area
lies completelY in the hands of its residents. And she acknowledged that i '
each resident has the right to choose whether to join the cite or not- i
ENTER''.
CONC
TICK
http://www.tigardfines.com/news/story.php?story_id=120779308995317900 4/22/2008
Tigard's pitch for volunteer annexation draws fire Page 1 of 5
Re: Tigard's pitch for volunteer annexation draws
fire
Lets see if we can count up the real advantages for these people to
annex into Tigard (or anywhere else for that matter.)
Police Protection: I can't speak for Tigard, as I live just outside of
Beaverton, serviced by Washington Co. Sheriff's Dept. I pay a little extra
for an extra half a sheriff deputy. Funny thing about that, we have
effectively NO crime, except for the Beaverton residents who speed
through our neighborhood. Beaverton can't claim that, by any stretch of
the imagination.
Fire Protection: Again I don't know about Tigard, but even though
Beaverton claims to have a Fire Dept, it is REALLY an arm of the same
Tualatin Valley Fire and Rescue that I pay for and that services me. I
suspect the same is true for those outside of Tigard too.
Garbage: Provided by various Metro blessed franchises. But as I
understand it, Beaverton, and I would expect Tigard too, tack an extra
charge on the hauler's bill, for "Administrating" it.
Water/Sewer: Provided by several entities, most notably Tualatin Hills
Water District. Again, Beaverton/Tigard "Administer it, and add an extra
charge. Lovely.
Power/Gas/Telephone/Cable ect. I don't know about these, but if they
don't charge extra yet, I'll bet they are thinking about it.
Roads: (Specifically mentioned in Tiigard's letter). Well I would challenge
those who think Tigard can give them better roads (without charging
them extra for a LID), to take a tour around the older less well off parts
of Tigard, outside of the business district. Are the roads even as good as
what the county gives you now? I know that Beaverton's aren't.
I could go one for quite a while. But suffice to say, that when one of
these bullies in city goverment clothing comes knocking on your door,
suggesting that you should be paying them taxes, you should demand
that they explain in real terms what you will get for the extra 500 to a
thousand dollars a year, not including added fees.
"Jim Ourada"
"lot de:*i,a,
Fri, Apr 11, 2008 at 10:53 AM
Re: Tigard's pitch for volunteer annexation draws
fire
Property owners in urban unincorporated Washington County (inside the
Urban Growth Boundary but outside of cities) pay for maintenance of
local streets with a property tax. The Urban Road Maintenance District's
tax rate is 25 cents per thousand assessed value. (For example, the
owner of a house with an assessed value of $250,000 pays about $62.50
a year for street maintenance.)
http://www.tigardtimes.com/news/story.php?storyid=120779308995317900 4/22/2008
Tigard's pitch for volunteer annexation draws fire Page 2 of 5
According to Washington County Maintenance Planning staff, the average
PCI (pavement condition index) rating of the 400+ miles of streets in the
Urban Road Maintenance District is currently 88. On a scale of 0 to 100,
70 to 89 is considered "Good"; 90 to 100 is "Very Good".
The approximately 11 miles of streets in the unincorporated Metzger area
have an average PCI of 89 (not counting the 0.1 mile of unpaved which is
not rated). While it is true to say that all roads of any age and condition
are "deteriorating," the pavement condition of the streets in Metzger is
"Good" to "Very Good".
That said, the Urban Road Maintenance District does not pay for
improvements. Sidewalks, streetlights, street widening and other
improvements must find other funding such as through a Local
Improvement District (LID) paid for by property owners.
"Victoria Saager"
(Plot ,erifiea)
Sat, Apr 12, 2008 at 08:50 AM
Re: Tigard's pitch for volunteer annexation draws
fire
Mr. Ourada - you really need to do your homework before spouting off
your mouth. Your posting has so many inaccuracies about who provides
services, who charges, etc. it is budget prep time right now for local
governments - why don't you actually look at a few budgets like the cities
of Beaverton & Tigard, Washington County, and special districts like TVFR
& THPRD. Oh yea, facts just distort rants like yours, i forgot! idiot!
"fed up with people who don't know what the heck they are
talking about!"
(fIot ✓erified?
Sat, Apr 12, 2008 at 07:20 PM
Re: Tigard's pitch for volunteer annexation draws
fire
"fed up with people who don't know what the heck they are talking
about!"
I think I came pretty close. If I'm wrong, prove it.
You might also like to identify yourself. Then we can have a real
discussion.
"aim Ourada"
Nljot VS .-C;;
Sat, Apr 12, 2008 at 11:20 FM
Re: Tigard's pitch for volunteer annexation draws
fire
"fed up with people who don't know what the heck they are talking
about!"
I think I got it pretty close. If I'm wrong, prove it.
http://www.tigardtimes.com/news/story.php?story id=120779308995317900 4/22/2008
Tigard's pitch for volunteer annexation draws fire Page 3 of 5
You might also identify yourself, then we can have a real discussion.
" lim Ourada"
Sat, Apr 12, 2008 at 11:27 PM
Re: Tigard's pitch for volunteer annexation draws
fire
"fed up with people who don't know what the heck they are talking
about!"
I think I got it pretty close. If I'm wrong, prove it, don't just call names.
And while you are about it, you might want to identify youself. Then we
can have a real and fruitful discussion.
"]im Ourada"
Sat, Apr 12, 2003 at 11:34 PM
Re: Tigard's pitch for volunteer annexation draws
fire
Okay, Jim - here's a few inaccuracies in your original email.
first, metro does not bless garbage franchises. this is the responsibility of
the local jurisdiction (you are correct that Metro has a role in where the
garbage goes, how it is transported), but Beaverton franchises on its
own. I would ask how much you are paying for grabage service in
unincorporated Washington County AND what level of services you
receive compared with Beaverton residents. My bet is that Beaverton
residents are getting a better deal for their hard-earned money.
Second, Beaverton made the decision to abolish it Fire Department back
in the mid 1990's because it was a better deal for its citizens, both for
services and costs, to join TVFR. yes, they claim TVFR as their fire
department because it is their fire department - don't know what exactly
is wrong with that.
Third, have you actually checked with the sheriffs office about the "lack
of crime" in your area? Beaverton is actually the second safest city in the
Pacific Northwest (after Bellevue) over 75,000 in population. Crime
unfortunately is common and certainly does not respect boundaries. As
far as all of those drivers from Beaverton speeding through your
neighborhood, I did not realize that the average person could tell where
they reside? maybe you're psychic or something?
Obviously, you don't want to be annexed by Tigard or Beaverton (which
is certainly your right and preference), but before you just spout off
knocking local governments that you don't even reside within, please do
your homework a little more.
And yes, i work for local government which helps me know all of these
details, but you certainly can find all of this information yourself. And no,
http://www.tigardfimes.com/news/story.php?story_id=120779308995317900 4/22/2008
Tigard's pitch for volunteer annexation draws fire Page 4 of 5
I don't work for Beaverton or Tigard.
finally, i apologize for calling you an idiot - it was uncalled for. I just get
so frustrated sometimes with people spouting off inaccurate information.
"former Washington County resident"
Sun, Apr 13, 2008 at 01.02 PM
Re: Tigard`s pitch for volunteer annexation draws
fire
Sorry for the multiple entries. Something about the site wasn't updating
when I hit the submit button... shrug.
However I stand by my statements. I actually got most of the
information from Beaverton's own website. Having to do with what
people could expect when they are annexed into the city.
Garbage haulers are franchised by Metro, if not in fact certainly in
practice. Follow the money, I have. Unless Beaverton (and Tigard)
actually OVVN their own trucks, then it follows that Metro exerts the same
control over whatever "private" hauler that they do here. If the cities
have more service (I doubt it, I've read the service level agreements),
then you pay for it.
I pay the same for TVFR as anyone else. Except for whatever extra the
the city residents pay for "administration". If I was a city resident, I
would be upset by that.
I perceive the lack of crime in my area, by the lack of crime. I look at the
reported crime statistics for Beaverton and Tigard in the local paper. I
imagine that it could be different for different areas, but from my
perspective, the city police could do a lot more.
I've lived here for most of my life. I've seen Beaverton and Tigard do
many dirty deeds in forcing annexation.
Beaverton still has on its web site the statement that they "plan" on
forcing annexation.
I'm sure that they would be very busy at it, if they had not gotten their
collective hands slapped last year by (dike (and Tigard by Bull Mountain).
This mindset has been in place a long time. And that is very frustrating to
people like me who really just want to be left alone.
I might change with a change in leadership in both Beaverton and Tigard,
but looking over the current crop of prospective leaders, I am not
hopeful.
I appreciate that you can be upset, and I take no offense. But do
understand, that I've done my homework. If we come to a different
interpretation of the data, we will just have to agree to disagree.
Such is the nature of America.
"Jim Ourada"
http://www.tigardfines.com/news/story.php?story_id=120779308995317900 4/22/2008
Tigard's pitch for volunteer annexation draws fire Page 5 of 5
Mon; Apr 14, 2008 at 04:47 PM
Re: Tigard's pitch for volunteer annexation draws
fire
well said, Jim. You are correct that we will probably just have to agree to
disagree. Again, I apologize for spouting off as i did.
"former Washington County resident"
Tue, Apr 15, 2003 at 06:04 PM
http://www.figardfines.com/news/story.php?story id=120779308995317900 4/22/2008
Agenda Item No. blr
Meeting of a a ,
ru City of Tigard
' Memorandum
To: Honorable Mayor and City Council
From: Council Service Task Force Members
Re: Recommendation
Date: April 11, 2008
Background
On March 11, 2008 the Tigard City Council adopted Resolution 08-09 establishing and appointing
members to the Council Service Task Force. The Task Force was created to conduct a review of
the requirement for Council and to make recommendations on what incentives or procedural
changes, if any, might be made to attract Mayor and Council candidates. Myrna Boyce, Mark
Haldeman, Sydney Sherwood, Jason Snider and Sue Yesilada served as Task Force Members.
The Task Force met twice; on March 6 and on April 2. At the March 6 meeting, Task Force
members discussed both potential deterrents and possible incentives to Council service. Staff was
asked to research ideas for changes in four areas: time commitment, the nomination process,
compensation, and outreach.
At the April 2 meeting, Task Force members reviewed and discussed results of staff research.
Consensus of the group was to forward the following recommendations to the City Council.
Recommendation #1
Shorten the length of City Council meetings - Begin meetings at 6:30 p.m., end at 9 p.m.
There was discussion by the Task Force members about the time commitment required to serve on
City Council. In addition to three City Council meetings scheduled each month, there are local,
county and regional intergovernmental meetings and events.
The Task Force members discussed the possibility of fewer regular City Council meetings each
month to free up individual councilors' time for other meetings and events that require Council
involvement.
Consensus after discussion on April 2 however, was that the current later regularly scheduled
adjournment time (10 p.m.) might be more of a deterrent to individuals with full-time jobs than
more frequent meetings.
The Task Force encourages Council to limit items that come before them at the Council meetings
to policy issues and legislative matters. Staff is encouraged to develop ways to communicate
updates on programs to the Council and community.
Recommendation #2
Change the nomination process to require 20 signatures accompanied by a $50 filing fee.
Task Force members believe Tigard's Council candidate nomination process might be viewed as
"too cumbersome" by potential candidates. A review of the nomination procedures for several
Oregon cities (copy attached) indicates many cities require far fewer petition signatures. Consensus
of Task Force members was that fewer required signatures would be less time consuming and a
reasonable filing fee would demonstrate a certain level of commitment by the potential candidate.
The City Council has the authority under the city's charter to set the nomination process by
ordinance.
Recommendation #3
Leave compensation for current Council members at the current level with one exception.
Budget up to $42,000 annually for one elected official (Mayor or Council member) to be
compensated for up to 20-hours per week to assume specific additional Council
responsibilities.
The seated Council members would determine if one of their colleagues was suited for and available
to assume additional duties each year. The Council members would define the assigned duties and
the authorized funding level. The Council may also decide not to authorize any expenditure for the
budget year. Allowing the seated Council to determine who, if anyone, will receive the additional
assignment means candidates can't run for that position.
Members of the Task Force did not view Council compensation as a major deterrent to attracting
qualified Council candidates. In fact, there was discussion that if the compensation was too high,
there might be candidates who are "motivated by the salary and not the service." There was
consensus that the "paid" Council position should be compensated commensurate with department
directors. The current salary range is $73,944 - $99,072 per year. Budgeting at that level for 20-
hours per week (1 /2 time) would be $36,972 - $49,536 per year.
Recommendation #4
City Council members host an event sometime in May to share what is involved in serving
on City Council.
Task Force members agreed that more outreach is needed to educate potential candidates about the
roles and responsibilities of serving on Council. Consensus of the group was that it would be
particularly valuable to focus on members of existing boards and committees and that participation
should be by invitation to these board and committee members and leaders of ethnic groups in the
city.
A proposed City Council job description is attached that could be a very useful communication tool
to educate potential candidates about the roles and responsibilities of serving on city council.
Thank you for the opportunity to present our recommendations. We look forward to discussing
them with you and the Budget Committee if appropriate.
1:\ADM\1.IZ\Memos\2008\Council Service Task Force Recommendations.doc
Nomination Procedures for
Cities in Oregon for
Mayor/City Council Positions
Beaverton Nomination for May Primary by Petition - Minimum
of 10 signatures; maximum of 20 signatures which
must be collected from at least six City precincts.
The two persons receiving the highest votes for the
position are then nominated for a run-off election in
November. EXCEPT if a candidate on the primary
election ballot receives 50% + 1 vote of the votes cast,
then that person alone shall be deemed to have been
nominated.
Canby Petition minimum of 50 signatures)
Cottage Grove Declaration and a $15 filing fee orb petition.
Eugene Petition - Council candidates seek signatures from
electors in their ward; the Mayor is nominated by
signatures from electors from the entire city
Gresham Declaration and a $10 fee or Petition (minimum of 20
signatures)
Independence Petition - (minimum of 1 % of number of city voters
who cast a vote for governor at the last election [for
_governor])
Klamath Falls Declaration and $25 fee or Petition (minimum of 25
signatures)
Lake Oswego Petition - Minimum of 20 signatures of electors within
the City. Lake Oswego is in three counties, so a
separate signature sheet is needed for each county.
Molalla Petition - (minimum of 1 % of number of city voters
who cast a vote for governor at the last election (for
governor)
Ontario Petition - (minimum of 1% of number of city voters
who cast a vote for governor at the last election [for
governor])
Port Orford Petition (minimum of 25 signatures by registered voters
in their ward for Council candidates; the Mayoral
candidates must obtain 25 signatures from voters in the
city)
Silverton Declaration b fee $50 orb petition.
Sisters Petition - (minimum of 1 % of number of city voters
who cast a vote for governor at the last election [for
governor])
Springfield Petition (minimum of 25 signatures by registered voters
in their ward for Council candidates; the Mayoral
candidates must obtain 25 signatures from voters in the
city)
Tigard Petition - (minimum of 1% of number of city
voters who cast a vote for governor at the last
election [for governor])
Yachats Petition minimum of 20 signatures)
I: \ADM \Cathy\PROJECTS \Council Service Task Force 2008\Nomination Procedures
for.doc
City Council Job Description
The City Council is an elected position for service to the City of Tigard. Each
councilor is elected at large and they are elected for a term of four years. Because of
term limits, no councilor may serve for more than two consecutive terms. City
Council is a legislative and policy making body. It doesn't oversee the day to day
operations of the city. Listed below is a basic description of the elected position and
also listed are some of the expectations and opportunities available to a councilor.
• Attend city council meetings
o Educate yourself on the upcoming agendas and make sure that you ask
questions if you do not understand.
o Participate in city council meetings.
o Attend committee and commission meetings as assigned.
• Attend all Budget Committee meetings as you are able
o Educate yourself with provided materials and make sure to ask
questions if you do not understand.
o The Mayor and Council have a yearly budget and should live within
that budget.
• Participate in land use decisions when they come before council. Make sure to
ask questions if you do not understand.
• Participate in the annual review of the City Manager
o Educate yourself on the form and participate in the annual review of
the City Manager.
• Make sure you fill out all the Ethics Commission forms when due.
• Familiarize yourself with all City departments and the Tigard City Charter.
• Try to attend at least one Oregon League of Cities conference and one
National League of Cities conference.
• Attend functions where the council and mayor are invited if able. At those
functions that are sanctioned by the council, you are representing the city as a
whole.
• As each City Council meeting proceeds, you should follow the City Council
ground rules. Each year, help review and revise the City Council ground rules
if necessary.
• Participate every year in the City Council goal setting meeting.
City Council Opportunities
As a City Council member you will represent the Tigard citizens in the oversight of city
operations and functions. Day to day operations are done by the City Manager. You will
have opportunity to give your input to the City Manager. However, the greatest
opportunities you will have are with visioning and influence in strategic planning. There
is also an opportunity to interact with other officials on a regional level. Through
trainings with Oregon League of Cities and the National League of Cities, you will have
the opportunity for personal growth and leadership opportunities. All of these
opportunities are available and you may participate based on the City Council budget and
your time you have available.
City Council Expectations
In addition to the City Council ground rules, there are some general expectations of
council. Listed below are a few items that City Council members should consider.
When you attend meetings and hearings of your own volition, make sure you let people
know you are attending as yourself as a Tigard representative and not as a City
Councilor.
• When you attend meetings and hearings as a representative from the City Council,
you should act in a professional manner and make sure your comments are not
personal, but represent the council as a whole.
• When you attend meetings or hearings on your own, you should not expect any
reimbursement. For those meetings where the council person is being asked to be
a representative and they are more than 50 miles away, ask for reimbursement.
• At all meetings where council works together as a group, you should be a
participant and refrain from personal attacks.
• When making reports at council meetings, you should give concise and non-
inflammatory reports. Although you are elected and may say anything you like,
inflammatory reports reflect on all the council. Personal comments should be kept
to a minimum.
G/
Agenda Item # '
Meeting Date April 22, 2008'
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Consent Agenda: Approve a Master Interlocal Mutual Law Enforcement Assistance
Agreement
~ 9S/g3
Prepared By: Chief Bill Dickinson Dept Head Approval: UJM D by City Mgr Approval: fax
ISSUE BEFORE THE COUNCIL
The Tigard Police Department has officers who participate on outside teams such as the Tactical Negotiations Team
and the Westside Interagency Narcotics Team. In the course of their assignments, they might be called to provide
mutual aid assistance in the State of Washington. In order for these officers to operate under the laws of the State of
Washington, the City of Tigard must approve and authorize the Master Interlocal Mutual Law Enforcement Assistance
Agreement.
STAFF RECOMMENDATION
Approve the City of Tigard Police Department to participate in the agreement and give the City Manager authority to
sign the agreement.
KEY FACTS AND INFORMATION SUMMARY
The City of Tigard Police Department was originally mentioned and listed as one of the participating agencies in the
Master Interlocal Mutual Law Enforcement Assistance Agreement due to our involvement with the Tactical
Negotiations Team and the Westside Interagency Narcotics Team. Recently, the existance of the agreement and the
need for the City to become a partner under the agreement was brought to the Department's attention.
The agreement allows specific officers who are part of these interagency teams to participate in law enforcement action
when called upon to provide mutual aid to those participating agencies in the State of Washington. Without this
agreement, we would be precluded from both participating in the assistance of other agencies, as well as receiving
assistance from them in a crisis.
The agreement would allow officers to be used on major incidents and only when officially requested by the primary
agency. This agreement also provides the same level of mutual aid in reverse for Washington State Agencies coming to
Oregon. Mutual, aid response call outs would be handled the same as if they were called to provide mutual aid response
within the Tri-County area.
The following local agencies currently participate in the Master Interlocal Mutual Law Enforcement Assistance
Agreement; Washington County, City of Beaverton, and the City of Hillsboro.
OTHER ALTERNATIVES CONSIDERED
N/A.
CITY COUNCIL GOALS
N/A
ATTACHMENT LIST
1) Master Interlocal Mutual Law Enforcement Assistance Agreement.
FISCAL NOTES
There are no costs associated with this agreement.
Agenda Item # y" 3
Meeting Date April 22, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Consent Agenda: Approve Amendment No 2 to Intergovernmental Agreement for TriMet
Transit Police Services and Establishing an Additional Full-Time Police Officer Position in the Police Department , ~r Cf
Prepared By: Chief Bill Dickinson Dept Head Approval: City Mgr Approval:
ISSUE BEFORE THE COUNCIL
The City Council is being asked to approve and authorize the City Manager to sign a second amendment to the
Intergovernmental Agreement (IGA) between TriMet, City of Portland, and the City of Tigard. The amendment
authorizes the Police Department to provide an additional officer position in addition to the two positions currently
assigned to the Transit Police Division in the City of Portland. This action would also add an additional full-time police
officer position in the FY 2007-08 Adopted Budget The position is completely funded by TriMet through the City of
Portland.
STAFF RECOMMENDATION
Approve the amendment to the IGA, give the City Manager approval to sign the agreement, and also approve adding
one additional police officer position in the adopted budget.
KEY FACTS AND INFORMATION SUMMARY
Between the original IGA and the first amendment, the City assigned two positions to the TriMet Transit Police
Services Division. TriMet then approached the City for the services of a third officer position. The Division is
operated and administered by the Portland Police Bureau under a separate contract between TriMet and the City of
Portland. This Division includes sworn officers from the City of Beaverton, City of Gresham, City of Milwaukee,
Multnomah County, Washington County, and the City of Tigard.
With this amendment, Tigard will have two officers and a sergeant assigned to the Transit Division. This continues to
be a very successful program by creating greater opportunities to expand communication and cooperation between the
participating jurisdictions. Also, the experience and training that the officers have received will be of great value once
commuter rail begins operating in Tigard.
This third position has been assigned to this Division since October 27, 2007, but the TriMet Transit Police Services
Division has just recently been able to provide Tigard the amendment approved by both the City of Portland and
TriMet so that it can be approved by the City Council. This position is not in the FY 2007-08 Adopted Budget, so
there is the need for the Council to approve one additional police officer in the budget.
OTHER ALTERNATIVES CONSIDERED
N/A
CITY COUNCIL GOALS
N/A
ATTACHMENT LIST
Amendment No. 2 to the Intergovernmental Agreement.
FISCAL NOTES
The City will be fully reimbursed for the services provided by the additional position, including a 10% fee to cover
the City cost of administration.
i
Agenda Item # l • q
Meeting Date 4/22/08
CITY CENTER DEVELOPMENT AGENCY AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Tigard Senior Center Improvements. Phase I, First Contract Amendment
Prepared By: Duane Roberts Dept Head Approval: City Mgr Approval:
J-tj W
ISSUE BEFORE THE CITY CENTER DEVELOPMENT AGENCY
Should Council approve an amendment to the Phase I CDBG agreement between the City and County providing
additional grant funding to partially finance the re-roofing of the Tigard Senior Center?
STAFF RECOMMENDATION
Approve the proposed amendment.
KEY FACTS AND INFORMATION SUMMARY
At its regular April meeting, the CDBG Policy Action Board (PAB) approved the City's request for Contingency
Fund dollars to financially assist the replacement of the Tigard Senior Center's metal roof. The need for this
additional work was unforeseen and was not included in the City's 2007 (Phase I) or 2008 (Phase II) Senior Center
CDBG project proposals. Water damage to the roof was discovered during the recent remodeling and expansion of
the center. In the judgment of the project architect, the building's condition is seriously jeopardized by on-going
water seepage and infiltration. The proposed roof and associated work is vital to protecting the integrity of the
building and to meeting the needs of the seniors it serves.
OTHER ALTERNATIVES CONSIDERED
No alternatives considered. Patching the roof would provide a temporary solution only.
CITY COUNCIL GOALS
N/A
ATTACHMENT LIST
Attachment 1: Contract Amendment No. 1.
FISCAL NOTES
Under the contract amendment, the County will contribute $23,673 in CDBG Contingency Funds toward the
estimated $49,310 cost of roof replacement. As its proposed share, the City will contribute $25,646. The City
dollars would come from the General Fund. If the City Council approves the contract amendment a budget
amendment will be needed; it will be scheduled for City Council consideration at a later date. In order to obtain
competitive pricing and comply with CDBG requirements, the City solicited three price quotes from qualified
roofing contractors for the needed work. The $49,310 quote was the lowest of the three submitted; it was $22,000
and $45,000 below the two other price quotes, respectively.
1:\ADM\13acket'08\080422\4-22-08 AIS Tigard Sr Center Improvements Phase 1 Contract Amendment.doc
ATTACHMENT 1
CONTRACT AMENDMENT NO. 1
This amendment is made and entered into by and between, City of Tigard (Contractor") and
Washington County, a political subdivision of the State of Oregon ("County").
This amendment modifies that certain contract between the parties, the original contract number
being BCC 07-0500.
The contract is amended as follows:
Part V, Exhibit A. The Project Description, Scope of Activities and Anticipated
Accomplishments is amended and attached hereto as Exhibit I.
Part V, Exhibit C."Budget Summary", dated April 18, 2008 and attached hereto as Exhibit 11
supercedes the original Exhibit C, dated April 11, 2007.
Effective Date of Amendment: May 7, 2008 , or upon final signature, whichever is later.
All other terms and conditions of the original contract shall remain in full force and effect.
WASHINGTON COUNTY:
Signature Printed Name
Date Title
CONTRACTOR:
Signature Printed Name
Date Title
Address
Telephone Number
Revised 4/9/07
ApR.l'7 ZQ~B
PROJECT DESCRIPTION, SCOPE OF ACTIVITIES
AND ANTICIPATED ACCOMPLISHMENTS
1. Project Number and Title:
CDBG Project #9226, Tigard Senior Center Remodel
!I. Description of: Project, Activities, Anticipated Accomplishments, Low and
Moderate or Other Target Group Beneficiaries.
A. Nature and Purpose of the Project:
Over that past 25 years the Tigard Senior Center has seen tremendous
growth and usage. As a result of this usage, the building is in disrepair
and ill suited to meet the varied needs of the seniors who depend on the
facility. Some of the deficiencies that hamper the delivery of food,
services, and programs to seniors include: kitchen appliances that are
more than 25 years old; insufficient building space capacity to carry on
programs; and poor building configuration.
B. Proposed Location or Impact Area(s):
8815 SW Omara St., Tigard, OR
C. Duration/Timing of the Project:
July 1, 2007 - June 30, 2008
D. Number of Low and Moderate Income or Target Group Beneficiaries:
4,153 low to moderate-income seniors
E. Component Activities (CDBG vs. Others):
CDBG = $330,673 City = $73,546
EXHIBIT I
F. Quantitative Projections for CDBG Component Activities (in units, linear
feet, square feet, etc.) for all acquisitions, construction, reconstruction,
rehabilitation, etc.:
Remodel the kitchen area and install modern, commercial grade, and
properly-vented equipment.
Upgrade pantry area refrigerator and freezer.
Separate the Meals on Wheels preparation area from the dining area.
Replace the two side-by-side Meals on Wheels and delivery truck loading
dock areas with a reconfigured, one-level, concrete platform.
Upgrade the two upstairs restrooms with new fixtures and open-door style
entrances so that they will be in compliance with current ADA standards.
Upgrade upstairs lighting fixtures and electrical and phone wiring
thoughout the existing structure and expanded facility.
Construct a 619-square foot library and lecture room.
Undertake seismic upgrades to the building.
Widen the front sidewalk and extend it by 90-feet to the loading dock
area. -
Replace upstairs floor coverings and paint portions of the building.
Tear-off and replace the roof on the existing senior center building;
replace sheathing on the existing roof, as necessary; and in a seamless
manner, tie-In the roof of the existing building with the roof of the new
addition.
S/con07\9226 Tgrd SC scope 11
Project Number: 9226
Project Year (funded): 2007/2008
Budget Summary (2 page form - see Excel tabs )
Community Development Block Grant
Project Title: Tigard Senior Center Remodel
Legal Name of Entity: City of Tigard
Address: 13125 SW Hall Blvd. City: Tigard State: OR Zip: 97223
1. BUDGET LINE ITEMS
A. Personnel Services
• : , 4: Portion.; .
I._No;:of"Em. to ees, Z. JobJitle; 3.::Total Saliry, Char eatile.to;CDBG,
1 Facilities Manager 9,900 0
5. Subtotal $ 9,900.00 $ -
6. Extra Help/Overtime
7. Fringe Benefits
8. TOTAL PERSONNEL COSTS $ 9,900.00 $ -
ion.,argeable%,"
Materials and Services , to CDBG., ,
B. Materials and Supplies
9. Office Supplies $ 100.00
10. Operating Supplies
11. Communications
12. Travel and Training
13. Legal & Public Notices $ 300.00
14. Professional Services $ 47,500.00
15. Construction Contracts $ 356,319.00 $ 330,673.00
16. Other: Specify
17. TOTAL MATERIALS AND SERVICES $ 404,219.00 $ 330,673.00
EXHIBIT II
Page 1 of 2
Portion Chargeable to
C. CAPITAL OUTLAY Total Ca ital Outlay CDBG
18. Capital Outlay Quantity Item
19. Real Property Acquistion
20. TOTAL CAPITAL OUTLAY $ - $ _
2.1Total Pro'ect.Cost. 22. TotAMDBG Award
II. SOURCES OF PROJECT FUNDING
1. Federal
2. State
3. Local Cash $ 73,446.00
4. County
5. In-Kind Service and Supply $ 10,000.00
6. Other detail
7. Subtotal $ 83,446.00
8. Community Development Block Grant $ 330,673.00
9 TOTAL PROJECT COST $ 414,119.00
III. AUTHORIZATION
Date Authorized Signature for Project
Date Authorized Signature for Project
COUNTY USE ONLY
Reviewed and approved by Washington County Office of Community Development on
ia 20.5,by
Signature -r
Page 2 of 2
MEMORANDUM
TIGARD
TO: Mayor Craig Dirksen and Members of City Council
FROM: Duane Roberts, Long Range Planner
RE: Senior Center Roof Replacement
DATE: April 18, 2008
As an addition to its April 22, 2008 meting agenda, Council will be asked to approve an
amendment to the City/CountyIGA awarding CDBG funds to financially assist the renovation
and expansion of the Tigard Senior Center.
The proposed amendment of the 07/08 agreement reflects a decision made at the April 10,
2008 Community Development Block Grant Policy Action Board (PAB) meeting. The PAB
approved the cites request for Contingency Fund dollars to assist financing the replacement of
the Senior Center's metal roof.
The need for re-roofing was discovered during the recent remodeling and expansion of the
center. According to the project architect, the building's condition is seriously jeopardized by
on-going water seepage and infiltration. To deal with this problem, the architect recommends
the installation of a new roof. The proposed roof and associated work is vital to protecting the
integrity of the building and to the needs of the seniors it serves. Council's action on the IGA
is necessary to allow the re-roofing work to begin at the earliest possible date.
The need for this additional work was unforeseen and was not included in 2007 or 2008 project
proposals. This was the last piece of the funding mix for the renovation and expansion of the
center. Altogether, CDBG is contributing almost $500,000 toward the cost of the long-needed
improvements and upgrades.
As a thank you for all their help, the Policy Action Board has been invited to hold their May
2008 meeting at the remodeled Tigard Senior Center.
The meeting will be in the new "Library Room." Full refreshments will be provided and the
Senior Center Director, Karen Gardener, will lead a guided tour of the remodeled first floor
and upgraded kitchen area.
Agenda Item # J
Meeting Date April 22, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Annual Volunteer Program Highlights Presentation--
Prepared By: Bob Roth Dept Head Approval A" ' ~'--qity Mgr Approval: I {~S~
ISSUE BEFORE THE COUNCIL
The annual Volunteer Program presentation informs the City Council and community about recent volunteer
contributions, ongoing activities and anticipated developments.
STAFF RECOMMENDATION
No action required; information only.
KEY FACTS AND INFORMATION SUMMARY
City of Tigard volunteers serve the community in ongoing positions at the Tigard Public Library, Reserve Officers
Program and in clerical assistant roles. Other volunteers participate in special events including Family Fest and stream
restoration projects. Adults and youths also serve on boards, committees and commissions. Individual volunteers teach
computer classes, maintain park gardens, serve on Peer Court and conduct traffic analysis.
During 2007, 1,555 City of Tigard volunteers contributed 30,343 hours of volunteer time towards City projects, services
and events. This 2007 volunteer total is equal to an additional 14.6 full time staff positions and is a 28% increase over
the 2006 volunteer hours total. At the currently accepted rate of $18.77 per hour , the 30,343 hours equals $569,338.
Volunteer participation has expanded to include video production, telecommuting translations and grant research.
OTHER ALTERNATIVES CONSIDERED
None.
CITY COUNCIL GOALS
4. Promote and honor good citizenship in Tigard.
ATTACHMENT LIST
PowerPoint presentations.
FISCAL NOTES
N/A.
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Plomo en el Ague Potable - Este Lid. en riesgo? Infantes y nihos Lead in Drinking Water . Am You at Risk? Infants and young
pequehos son mis vulnerables al plorno en el agua potable qua la children are typically more vulnerable to lead in drinking water than the
potalacion en general. Es posible que los niveles de plorno en su general population. It is possible that lead levels at your home may be
hogar sean mas altos que en otros hogares de la comunicad corno higher than at other homes in the community as a result of materials
resultado de los maleriales utiliZados en la plomena de su hogar. Si a used in your home's plumbing. If you are concerned about elevated
Ud. le preocupa los elevaclos niveles de plomo en el aqua cle su hogar, lead levels in your home's water, you may wish to have yourwater
correr el agua de •0
Tigard participa en un programa de educaci6n de la exposici6n al Tigard participates in an education program for lead exposure. The
plomo. El programa Ilamado Leadline, concentra sus servicios en program, Leadl-ine, targets its services to households that are most at
casas con mayor riesgo al plorro en el agua. Especificamente, risk from lead in water. Specifically, those households with pregnant
aquellos hogares con mujeres embarazadas, hogares con nihos de 6 women or children age six or younger who live in homes built between
anos o menores y en casas que hayan sido construicas entre 1970 y 1970 and 1985. If you are concerned about elevated lead levels in your
1985 Si a Ud. le preoculatt los niveles elevados de plonno en el agua, tap water, you may wish to have your water tested. To learn more
haga probar su agua. Para obtener mayor informacion acerca de about lead exposure and/or to request a FREE lead in water sample,
101-988-1000.
103-9813-1001)..
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City of Tigard
Volunteer Program
2007
013 28%
luneer
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•
• • •
• • to
♦ e• to 00•
d i,7 2007, Equal `0
pos~tiors
6
$18.77 $569,538
o'vcluntecr
• • • • con'Cibuted in 2007.
640
19987 • traveled • of Tigard Volunteer
•
116 82
• •
oard Teenagers th2t co-npleted
bs and.
• • • Peer Court
• • • Com.munity
Cit-y COL;.-Ic::I. Service hours.
7
29222
89004 rotal hours served by
volunteers res~oring 1,612
• lincar feet of local streams.
• CC
555 •
Number gups that have
• •
• •
• strea-m adopted local streets and
• • cv2nts :n 200 'Keep them clear of trash every
month.
• 17305
Number of Eagle Scout Average monthly number of
PFoj--cts completed durinp, hcuFs served by around
00 1-/5 library volunteers equal
to TS full 'Lime staff -
38 Would you like to know more
about volunteering with the
City of Tigard?
3nor Students •
• Baccalaureate
a;1c: National Honors Socieiy or contact
• Bob Roth at 503-718-2402.
9
Agenda Item #
Meeting Date April 22, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Report from Department of Environmental Quality Representative on the Health Effects of
Wood Smoke
Qjool~
Prepared By: Cathy Wheatley Dept Head Approval: City Mgr Approval:
I u l~ l/
fall
ISSUE BEFORE THE COUNCIL
Department of Environmental Quality Air Quality Manager Cory Ann Wind will present educational information on
the health effects of wood smoke.
STAFF RECOMMENDATION
No action required; information only.
KEY FACTS AND INFORMATION SUMMARY
Department of Environmental Quality Air Quality Manager Cory Ann Wind will present educational information on
the health effects of wood smoke.
Smoke created from wood burning can be a significant source of air pollution and can have serious health
consequences for those with asthma, respiratory or heart conditions, or other illnesses. Children and the elderly are
especially at risk. DEQ has developed the statewide woodstove program to promote the use of cleaner burning
woodstoves, and to help homeowners burn more efficiently and with less pollution.
OTHER ALTERNATIVES CONSIDERED
N/A
CITY COUNCIL GOALS
N/A
ATTACHMENT LIST
None
FISCAL NOTES
N/A
I:\ADM\13ackcc'08\080513\W0od Smoke AIS.doc
-
The Dalles Area Burn Advisories Additional
The Dalles Area Bum Advisories let you know A
when it's time to take action to protect the health of • /
your community. This advisory lets people know Resources Gorge
when they can and cannot bum.
Heatinpr We
Bum advisories are issued daily from October 1 Wasco-Sherman Public Health •
to March 15 when weather inversions are most Department
likely. Please check the weather section of The (541) 506-2600 • YOU CAN PROTECT YOUR HEALTH & ' QUALITY
Dalles Chronicle or listen to your local radio www wshd org
weather report to see what advisory has been
issued for the day. The advisory level is color Oregon DEQ - Air Quality
coded: Complaints
1-800-304-3513
Green = Good airflow, OKfor everyone to burn. wwwdeq.state.or.us _
Yellow = Moderate airflow, burn only in certified
of °arcO~r
woodstoves & refrain from open burning. Oregon DEQ -The Dalles Office
Red = Poor airflow, refrain from burning of any type. v (541) 298-7255 f
wwwdeq.state.or.us ~
I
WASCO SHERMAN
PUBLIC NEAITH OEPARTUEMT Oregon DEQ - Columbia River
WascoSherman Gorge Air Quality Project'
Public Health (503) 229-5359
Department
www deq.state.or.us/aq/gorgeair
Caul air 419 E. 7th St. q
The Dalles, OR 97058
Phone: (541) 506-2600 Oregon Air Quality Index
air Fax: (541) 5062601
TTY: (800) 735-2900 (Real-time air quality information)
www.wshd.org wwwdeq.state.or.us/aqi
a~ l
. ' Normal pettem
Cool air Of co
our •L
wagtf}}i v en tayor fttaolOregon • 1~1~
of
Em*cnmvft
Cooi au Qu2•y
s
Air Quality •
811 SW Sixth Ave.
Portland, OR 97204 /
f
Phone: (503) 229-5696
-Thor malairverslon - - Toil ftee (in Oregon):
(800) 452-4011
TTY: 711
Air inversions cause smoke to become trapped over www.deq.state onus
The Dalles and surrounding areas, leading to high W A S C O S H E R M A N'
pollution levels. PUBLIC HEALTH DEPARTMENT 40 06/07
Bum smart:'Protect your health L air quality
Air Quality in the Gorge Better Burning Tips: Let's Work Together to Help Upgrade Your Heating System
Unhealthy air is not just found in big Clear the Air and Save Money
cities. It happens wherever tiny If you heat with wood, you can take steps to bum cleaner No one can afford to waste money
particles and toxins in the air get (good for your air) and more efficiently (good for your on an inefficient heating system.
trapped in valleys and "bowls" by a pocketbook): Have you thought about replacing
layer of warmer air above, preventing Use only dry, seasoned wood. Dry firewood for a your old woodstove? Oregon was
pollution from escaping. In winter minimum of 6 months. first in the nation to require new
months, The Dalles and surrounding Bum only wood. No garbage, plastics, rubber, paint or "certified" woodstoves to meet air
areas are frequently "socked in" by oil, briquettes, paper, etc. - burning these items pollution standards, and all new
these inversions that create stagnant releases harmful chemicals into the air and is illegal! stoves are required to be certified
weather conditions. Air pollution can Build small, hot fires instead of large, smoldering ones. by the Environmental Protection Today's
Excessive reach unsafe levels for children, the Don't "bed the fire down" for the night. Holding a fire Agency (EPA). You can tell if your
smoke ur a elderly and people already suffering overnight is a fire hazard and can create serious indoor stove is certified by looking on the certified
sign you from respiratory and other chronic and outdoor air pollution problems. back for a certification sticker from woodstoves
stove is illnesses. Open your damper if the smoke is dark - dark smoke Oregon DEQ or EPA. Woodstoves Pollute far less
burning indicates more pollution is being produced and fuel is that are not certified waste up to and are more
inefficiently. ~ Smoke from fireplaces and woodstoves a efficient than
is one of the largest threats to healthy being wasted. 60 /e of the wood burned in them. older, non-
Keep your stove clean and well-maintained. Follow Certified stoves are much less certified stoves.
Proper air in our community. Incomplete
burning burning of firewood creates manufacturer guidelines; replace catalytic stove filters polluting than older, non-certified
techniques woodsmoke, which becomes air every 1-4 years. Have your chimney checked and st oves, reducing fine particles by
help reduce pollution. cleaned at least once a year. 70 /o. Additionally, pellet stoves
and oil or gas furnaces or stoves are
pollution and
provide more How Does Woodsmoke Affect even cleaner than certified stoves.
Relative Emissions of Fine Particles
efficient heat. Your Health? If you own an old, inefficient stove,
i °
In addition to harmful toxins, Average emissions in pounds per think about replacing it with a
MMBtus of heat output (EPA) newer, cleaner heating system. This
~ woodsmoke contains tiny particles that
are so small the body's natural defenses s could include natural gas stoves and
can't prevent them from lodging deep 2 furnaces, EPA-certified woodstoves
i' into our lungs. These tiny particles not , and pellet stoves. A new system
only can damage and change the 1.4 will pay for itself through fuel and
structure of lung tissue but can also 0A9 cleaning savings.
ca harmful toxins directly into our 0.013 0.0083
n•Y For more information on financial
bloodstream. This can lead to serious assistance available and for more
respiratory problems, asthma attacks, ® ® ® 6 O tips on how to bum smart, please
heart problems and even premature visit: wwwde .state.or.us/a /
death. Fire. Uncertified EPA Pellet Oil Gas 9 9
place Woodstove certified stove Furnace Furnace burning/woodstoves/index.htm
woodstmo
Wood Smoke Pollution What's in Wood Smoke?
Presented to:
M,
Tigard City Council • Particulate Pollution f:.
` ~ ` ; .t . 4/22/2008 • Toxic Air Pollutants
- Benzene
- Polyaromatic
Hydrocarbons
• Many others)
.r
Health Effects of Wood Smoke Fine Particle Pollution
• Irritates eyes and respiratory system
• Decreases lung function Tiny particles bypass
• Increases severity of heart and lung the body's natural
disease including asthma defenses and lodge
• Long term exposure deep in the lungs
- Emphysema i- r•
- Chronic bronchitis
- AteriosclerosiS tlmwanln. nYam.m.a
- Cancer f an~w.oru •vvmna.,naom.,i.oan
1 , t-hW m.anaenvmn,m
I.1bmm•Ibn Y•sw
Air Toxics Sensitive Groups
• Pollutants known or suspected to cause • People with heart and lung disease
serious health effects including cancer • Older adults
• Air Toxics in wood smoke include: • Children
- Benzene
- Polyaromatic Hydrocarbons (PAP
- Formaldehyde
- Many others -
1
What is DEQ Doing? Air Pollution Advisories
• Monitor air pollution • Issued when pollution levels are on the rise
levels • Two messages:
- Protect your health
• Issue advisories when
pollution levels are - Take action to reduce pollution
elevated ..I . ! M.
• Respond to complaints 1' ' . W
• Working toward more
regulation of woodstoves ° ;
Heat Smart for Clean Air • Wood stove replacement fund = R.11 E.1-1...
ice- /v
• Stove removal upon home sale
• Defining "wood stoves" to close loopholes ,
• Preventing indoor burning of trash ' •
0.49 OA7 .
0 0.0 0 . 83
406M 6PBP\
® ® ® o n
Ideas for Local Government Sign-up to receive
Air Pollution Advisories!
• Help us spread the word about smoke
• Help us respond to neighborhood www•deq.state.or.us/aq/advisories
complaints
• Share your ideas with us! Susan Drake
DEQ Northwest Region Air Quality
(503) 229-6918
drake.susanla-deq.state.or. us
2
Agenda Item # /
Meeting Date A12ri122, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Update on Services Offered by the Tigard-Tualatin Family Resource Center
CCA\,\ ~'M_ -
Prepared By: Cathy Wh y Ike t Head Approval: City Mgr Approval: g iV y c r
ISSUE BEFORE THE COUNCIL
Tigard-Tualatin Family Resource Center Director Catherine West will present an update to the City Council about the
services offered by the Center.
STAFF RECOMMENDATION
No action required; information only.
KEY FACTS AND INFORMATION SUMMARY
Tigard-Tualatin Family Resource Center Director Catherine West will present an update to the City Council regarding
the activities of the Center for the past year, current class offerings, and the upcoming social and community events.
OTHER ALTERNATIVES CONSIDERED
N/A
CITY COUNCIL GOALS
N/A
ATTACHMENT LIST
None
FISCAL NOTES
N/A
I:\ADM\Packet'08\080513\'I'ualatin Family Resource AIS.doc
AGENDA ITEM NO.3 - CITIZEN COMMUNICATION DATE: April 22, 2008
(Limited to 2 minutes or less, please)
The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve
your concerns through staff.
This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All
written and oral testimony becomes part of the public record. The names and addresses ofpersons who
attend or participate m City of Tigard public meetings will be included in the meeting minutes, which is a
public record.
NAME, ADDRESS & PHONE TOPIC STAFF
Please Print CONTACTED
Name: d o t S
Also, please spell your name as it sounds, if it will
help the presiding officer pronounce: f321~' /VI
Address I Z Q V5 S' Gtr, 115 City 7-161 /49 9
State ® 2 Zip ~7 ZZ~j
Phone No.
Name:
Also, please spell your name as it sounds, if it will
help the presiding officer pronounce:
Address
City
State Zip
Phone No.
Name:
Also, please spell your name as it sounds, if it will
help the presiding officer pronounce:
Address
City
State Zip
Phone No.
CITIZEN COMMUNICATION
Agenda Item #
Meeting Date April 22, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Washington County Response Plan to Senate Bill 111
Prepared By: Chief Bill Dickinson Dept Head Approval: 0'a City Mgr Approval: aA Cf
ISSUE BEFORE THE COUNCIL
The legislature has mandated each county develop a plan for the use of deadly force by police officers. Washington
County Sheriff Rob Gordon will present the Washington County final draft plan for City Council review and request
approval of the plan by resolution.
STAFF RECOMMENDATION
Approve resolution.
KEY FACTS AND INFORMATION SUMMARY
The 2007 Oregon Legislature passed Senate Bill (SB) 111 which directed that a planning authority be appointed in each
county to develop a plan to meet specific criteria regarding the use of deadly force by police officers. Each planning
authority was to be co-chaired by the District Attorney and Sheriff in each county.
Under SB 111, there are six minimum requirements of the plan.
• An element dealing with education, outreach and training about the use of deadly physical force by police
officers.
• An element dealing with the immediate aftermath of an incident in which a police officer used deadly physical
force.
• An element dealing with the investigation of an incident in which a police officer used deadly physical force.
• An element dealing with the exercise of district attorney discretion to resolve issues.
• An element dealing with collecting information when an incident occurs.
• An estimate of the fiscal impact of each of the elements of the law.
Sheriff Gordon will present the plan developed here in Washington County and request that the City Council approve a
resolution in support of the plan. The process requires that the plan be submitted to the governing body of each law
enforcement agency in Washington County for a vote of approval by April 30. A copy of the draft plan is attached.
The Tigard Police Department already had a very stringent plan in place dealing with the use of deadly force. Our plan
was reviewed and the elements developed by the county planning authority were incorporated into our policy.
OTHER ALTERNATIVES CONSIDERED
N/A, required by Senate Bill 111.
CITY COUNCIL GOALS
N/A
ATTACHMENT LIST
Final draft of the Washington County Use of Deadly Physical Force by Police Officers Plan.
Resolution approving the draft plan.
FISCAL NOTES
N/A
WASHINGTON COUNTY SHERIFF'S OFFICE
"Conservators of the Peace"
Sheriff Rob Gordon Undersheriff David Hepp
February 28, Zoos RECEIVED
Craig Prosser MAR 0 3 2008
Tigard City Manager City of Ti
13125 SW Hall Blvd. Administration
Tigard, OR 97223 gard
Dear Mr. Prosser:
At the recent WC Manager's meeting, I mentioned that Washington County District Attorney
Robert Hermann and I co-chaired a planning committee that developed a draft plan regarding
the use of deadly force by law enforcement in Washington County pursuant to Senate Bill
111.
This new law directs a planning authority in each county to develop a plan to meet specific
criteria. Some of the criteria include proper training on the use of deadly force; adequate.
support for officers and civilian members of the community involved in a deadly force incident
and all families affected by a deadly force incident; and a process for investigating a deadly
force incident and determining whether the use of deadly force complied with law and policy.
The process requires the plan to be submitted to the governing body of each law
enforcement agency in Washington County for an approval or disapproval vote by April 30,
2008. Enclosed please find a copy of the final draft plan for your review.
If you have any questions or recommendations relating to the plan, please submit your
responses no later than March 14, 2008 in writing to Peter Morris of the Washington County
Sheriffs Office, 215 SW Adams Avenue, Hillsboro, OR 97123 or-by email at
eeter morrisA-co.washington.or.us. You can reach him by phone at (503) 846-2552.
We will be sending a request within the next few weeks to be placed on the agenda with your
governing body at an upcoming city council meeting.
Thank you in advance for your review of Washington County's SB 111 Plan.
Sincerely,
Rob Gordon
Sheriff
RG/kmb
Enclosures
215 SW Adams Avenue, MS #32 Hillsboro, OR 9.7123-3874
phone 503.846.2700 fax 503.846.2604 www.co.washington.or.us/sheriff
Agenda Item No.
Meeting of
~`~GTON COG SRS
OREGON
Washington County
Use of Deadly Physical Force
by Police Officers Plan
April 1, 2008
Table of Contents
Members of the Planning Authority 2
Preamble 2
Section 1: Administration 2
Section 2: Applicability of the Plan 3
Section 3: Definitions 4
Section 4: Education, Outreach and Training 5
Section 5: Immediate Aftermath 6
Section 6: Investigation 7
Section 7: District Attorney's Discretion 8
Section 8: Reporting and Debriefing 9
Section 9: Estimated Costs 10
Section 10: Plan Revision 11
Section 11: Governing Body Approvals 12
Appendix A: Agency Policies 14
Appendix B: Washington County Major Crimes Team Protocol 15
Washington County SB 111 Plan Page 1
Members of the Planning Authority
Sheriff Rob Gordon - co-chair
District Attorney Robert Hermann - co-chair
Lieutenant Marti West - Oregon State Police
Chief Kent Barker - Tualatin Police Department
Detective Wayne Hart - Forest Grove Police Department - Union Representative
Richard Inukai - Citizen
Preamble
Police officers serve and protect their fellow Oregonians. The use of deadly physical force by law
enforcement personnel is a matter of critical concern both to the public and to the law enforcement
community. The purpose of this Plan is not to set the standards for the use of such force, or to be
a substitute for agency policy regarding use of force, but rather to provide a framework for a
consistent response to an officer's use of deadly physical force that treats all people affected by the
event fairly, and promotes public confidence in the criminal justice system.
Washington County SB 111 Plan page 2
Section 1: Administration
1) In the event that a member of the planning authority stops service, a replacement
shall be appointed as provided in Section 2 (1) of Senate Bill 111, Oregon Laws 2007.
2) There shall be six voting members of the Planning Authority. The approval of the
Plan, elements or revisions thereof, shall be by majority vote.
3) The presence of 2/3 of the voting members shall be required in order to hold any
vote.
4) Any meeting of a quorum of the voting members of the Planning Authority is subject
to Oregon's open meeting law.
Section 2: Applicability of the Plan
This plan shall be applicable, as set forth herein, to any use of deadly physical force resulting in a
serious physical injury or the death of a person by a police officer acting in the course of and in
furtherance of his/her official duties, occurring within Washington County, Oregon.
The planning authority shall submit the plan developed under Senate Bill 111, and revisions of the
plan, to the governing body of each law enforcement agency within the county, except for the
Department of State Police and the Department of Justice.
A governing body shall approve or disapprove the plan submitted to it under Senate Bill 111 within
60 days after receiving the plan. The governing body may not amend the plan.
If the plan is approved by at least two-thirds of the governing bodies to which the plan is submitted,
the planning authority shall submit the approved plan to the Attorney General. No later than 30
days after receiving the plan, the Attorney General shall review the plan for compliance with the
minimum requirements described in Senate Bill 111. If the Attorney General determines that the
plan complies with the minimum requirements, the Attorney General shall approve the plan. Upon
approval of the plan each law enforcement agency within the county to which the plan applies is
subject to the provisions of the plan.
Washington County SB 111 Plan Page 3
Section 3: Definitions
Law Enforcement Agency: The Department of State Police, the Department of Justice, a
district attorney, a political subdivision of the State of Oregon and a municipal corporation of the
State of Oregon, that maintains a law enforcement unit as defined in ORS 181.610 (12)(a)(A).
Plan: The final document approved by the Planning Authority, adopted by two-thirds of the
governing bodies employing law enforcement agencies, and approved by the Attorney General and
including any approved revisions which shall become part of this Plan.
Deadly Physical Force: Physical force that under the circumstances in which it is used is
readily capable of causing death or serious physical injury. ORS 161.015 (3) Physical force that
creates a substantial risk of death or serious bodily injury.
Serious Physical Injury: Physical injury which creates a substantial risk of death or which
causes serious and protracted disfigurement, protracted impairment of health or protracted loss or
impairment of the function of any bodily organ. ORS 161.015 (8)
Physical Injury: Impairment of physical condition or substantial pain. ORS 161.015 (7)
Police Officer: A person who is:
(a) A police officer or reserve officer as defined in ORS 181.610; and
(b) Employed by a law enforcement agency to enforce the criminal laws of this state.
Involved Officer: (a) A police office whose official conduct or official order to use deadly
physical force was a cause in fact of the death of a person. As used in this paragraph, "order to
use deadly physical force" means an order issued to another officer to use deadly physical force in
a specific incident or an order or directive establishing rules of engagement for the use of deadly
physical force for a specific incident. (b) A police officer (or other law enforcement agency
employee) whose official conduct was not a cause in fact of the death of a person but whose official
involvement in an incident in which the use of deadly physical force by a police officer resulted in
the death of a person:
(A)Began before or during the use of the deadly physical force; and
(B) Was reasonably likely to have exposed the police officer to greater
stresses or trauma than other police officers experienced as a result of their
involvement in the incident before or during the use of the deadly physical
force. SB 111 SECTION 5 (1) (a) and (b)
Washington County SB 111 Plan Page 4
Section 4: Education, Outreach and Training
Education, outreach and training regarding the use of deadly physical force
Police officers, attorneys employed by state or local government within the county and members of
the community shall receive appropriate education, training and outreach regarding the use of
deadly physical force.
(1) Law enforcement agencies in Washington County shall continue to require appropriate training
for all law enforcement officers to prepare them for appropriate and authorized use of force in the
conduct of their assigned duties. Officers will also receive at least the training required by the
Department of Public Safety Standards and Training to maintain certification to help ensure their
appropriate use of deadly force. The training will include a review of state and county law and
policy.
(2) Agencies are encouraged to provide ongoing education, training and other resources to the
general public, including the mental health community. Such training may be a Citizens' Academy
or other formalized education which includes municipal, county and state laws, policies and
practices regarding use of deadly force.
(3) Agencies are encouraged to provide explanatory materials to help ensure general public
understanding of the legal and policy requirements associated with use of deadly force without
compromising the integrity of any investigation.
(4) At least once per calendar year the District Attorneys office shall conduct, co-sponsor, and/or
endorse a seminar/training regarding the use of deadly force and the investigation of such
incidents. Attorneys employed by state and local governments within the county will be notified and
encouraged to attend.
Washington County SB 111 Plan Page 5
Section 5: Immediate Aftermath
In response to any incident in which a police officer employed by a law enforcement agency
in Washington County used deadly force:
(1) The employee's law enforcement agency shall pay the costs of at least two sessions with a
mental health professional that are attended by the officer. The first session should be held within
15 days of the incident, schedule permitting, and the second must be held within six months after
the incident in which the officer was involved.
(a) Each involved officer shall attend at least one of the sessions described in paragraph (1) of
this subsection.
(b) Sessions with a mental health professional under this subsection may not be substituted for a
fitness for duty examination required or requested as a condition of employment by the law
enforcement agency that employs the involved officer.
(c) For at least 72 hours immediately following an incident in which the use of deadly physical
force by a police officer resulted in the death or serious physical injury of a person, a law
enforcement agency may not return an involved officer to duties that might place the officer in a
situation in which the officer may have to use deadly physical force.
(d) A law enforcement agency is encouraged to employ additional procedures such as peer
counseling, family counseling, spousal support, spiritual counseling, stress trauma response or
other appropriate support.
(e) A law enforcement agency is encouraged to provide additional training, including re-
qualification with the weapon used prior to return of the involved officer to their duties. Re-
qualification provides reassurance for the officer's skills, willingness to engage in expected
responsibilities, and the readiness of the officer's weapon system. It provides documentation for
the agency that the officer maintains the required degree of weapon proficiency, and that the officer
is fit to return to duty in the officer's assigned position.
Washington County SB 111 Plan Page 6
Section 6: Investigation
Investigation of an incident in which a police officer used deadly physical force.
(1) The Washington County Major Crimes Team will conduct all investigations in which a police
officer uses deadly physical force.
(2) The Washington County Major Crimes Team Protocol provides specific detail on conducting
such an investigation, including provision that an investigation will be led or co-led by an officer
from a law enforcement agency other than the law enforcement agency which employs the officer
involved in the use of deadly physical force. (See Appendix B)
Washington County SB 111 Plan Page 7
Section 7: District Attorney's Discretion
The district attorney for Washington County has discretion to resolve issues of potential
criminal responsibility resulting from a police officer's use of deadly physical force.
(1) When an incident of the use of deadly physical force by an officer occurs, and death or serious
physical injury results, the agency shall, as soon as practicable notify the District Attorney's
Office.
(a) Notification shall be made to the District Attorney, Chief Deputy, or other senior
member of the District Attorney's staff.
(2) When a use of deadly physical force by an officer occurs, and death or serious physical injury
results, the District Attorney, and/or a senior member of his staff will consult with the agency
regarding the investigation and implementation of the other elements of this plan.
(3) The District Attorney has the sole statutory and constitutional duty to make the decision on
whether to present a matter to a Grand Jury.
(a) Preliminary Hearings (ORS 135.070) will not be used as a method of reviewing an officer's
use of deadly force.
(b) An inquest (ORS 146.135-165) will not be used as a method of reviewing an officer's use
of deadly force.
(c) The District Attorney will review the Major Crime Team's investigation and make the
decision on whether to present the case to a Grand Jury.
(1) The timing of the decision will be made by the District Attorney at such time as he
has determined that sufficient information is available to competently make the
decision.
(d) If the District Attorney decides to present a case to the Grand Jury, the District Attorney
shall promptly notify the Major Crime Team's lead investigator, the involved officer's agency,
and the involved officer's representative.
(e) If the District Attorney decides that the investigation reveals that the officer's use of deadly
force was justified under Oregon law, and that Grand Jury review is unnecessary, the District
Attorney shall so notify the Agency, the involved officer, the involved officer's representative,
and the public. Additionally, the District Attorney will make records of the investigation
available to the public, subject to Oregon public records laws.
Washington County SB 111 Plan Page 8
Section 8: Reporting and Debriefing
Certain actions shall be taken following an incident in which a police officer employed by a
law enforcement agency in Washington County used deadly physical force.
(1) A law enforcement agency shall collect at least the following information relating to
incidents in which a police officer's use of deadly physical force resulted in the death of a person:
(a) The name, gender, race, ethnicity and age of the decedent.
(b) The date, time and location of the incident.
(c) A brief description of the circumstances surrounding the incident.
(2) A law enforcement agency shall promptly submit the information collected under
paragraph (1) of this subsection to the Department of Justice and will provide a copy of the
information to the District Attorney of Washington County.
(3) The Department of Justice shall compile and periodically publish information submitted
under subsection (2) of this section. The department, by rule, may specify a form to be used by law
enforcement agencies in submitting information under subsection (2) of this section.
(4) If a form is provided by the Department of Justice for submitting this information, it shall
be used in submitting this information.
(5) The law enforcement agency employing a police officer involved in a use of deadly force
incident shall conduct a debriefing after the incident as a normal part of their procedure.
(6) The debriefing conducted under subsection (5) of this subsection by the agency,
including any suggested changes in agency policies, shall be submitted to the Planning Authority.
The Planning Authority's plan for data collection, debriefing, and plan revision should include two
distinct procedures for deriving lessons from deadly force incidents that result in the death. First,
law enforcement agencies should conduct an evaluation of the incident to determine whether
changes to the agency's use of deadly force policy or other procedures are advisable [subsection
(5) of this section]. Second, the Planning Authority itself should conduct an assessment of existing
County Use of Deadly Physical Force by Police Officers plans in light of experience. Based on that
assessment, the Planning Authority could propose changes to those plans. Revised plans would
require approval by the governing bodies in the same manner that those bodies approved or
disapproved of the original plan.
Washington County SB 111 Plan page 9
Section 9: Estimated Costs
The Planning Authority shall report the estimated fiscal impact on the law enforcement
agencies to which the plan applies of each element of this plan.
At the conclusion of each fiscal year following the adoption of the plan, each agency shall submit to
the administrator of the plan, a report outlining the fiscal impact of each element of the plan as
described in sections (a) to (e) of Section 2 (4) of Senate Bill 111, Oregon Laws 2006.
Washington County SB 111 Plan Page 10
Section 10: Plan Revision
The Washington County Use of Deadly Force Planning Authority will meet at least annually to
review and discuss the operation of this plan.
If a revision of this Plan becomes advisable, the Planning Authority shall meet and discuss such a
revision. If the Planning Authority adopts a revision, such revision shall be submitted for approval
as provided by statute.
Washington County SB 111 Plan Page 11
Section 11: Governing Body Approvals
( Please Circle "Approved" or "Disapproved" to indicate your selection. )
Banks
Approved or disapproved by:
Date:
Beaverton
Approved or disapproved by:
Date:
Cornelius
Approved or disapproved by:
Date:
Forest Grove
Approved or disapproved by:
Date:
Gaston
Approved or disapproved by:
Date:
Hillsboro
Approved or disapproved by:
Date:
Washington County SB 111 Plan Page 12
King City
Approved or disapproved by:
Date:
North Plains
Approved or disapproved by:
Date:
Sherwood
Approved or disapproved by:
Date:
Tigard
Approved or disapproved by:
Date:
Tualatin
Approved or disapproved by:
Date:
Washington County
Approved or disapproved by:
Date:
Washington County SB 111 Plan Page 13
Appendix: Agency Policies
Beaverton Police Department
Cornelius Police Department
Forest Grove Police Department
Hillsboro Police Department
King City Police Department
North Plains Police Department
Oregon State Police
Sherwood Police Department
Tigard Police Department
Tualatin Police Department
Washington County Sheriff's Office
Washington County SB 111 Plan Page 14
Appendix B: Washington County Major Crimes Team Protocol
Washington County SB 111 Plan Page 15
Agenda Item No.
Meeting of , 5 a . R,
Proposed Draft
OFFICER INVOLVED DEADLY FORCE INCIDENT PROTOCOL
MAJOR CRIME TEAM
The investigations of incidents resulting in serious injury or death inflicted by or upon
police agency employees in the exercise of their duties place extraordinary demands upon
those involved, whether individuals or agencies. These investigations present a unique
combination of complexities which have potential social, civil, administrative, and
criminal consequences. Public interest and scrutiny is acute; employee morale rests in
tenuous balance; and legal issues compound. Proper resolution requires the trust and
confidence of all concerned that the investigation will be conducted impartially,
thoroughly, and openly; without undue or unlawful infringement on the rights and
privacy of those involved. The participating agencies recognize their responsibilities to
meet those demands, which can be accomplished only through effective management of
the investigation. This requires an approach that is:
Well coordinated, to eliminate confusion;
Knowledgeable and skillful, to ensure thoroughness;
Defined, so that those involved and the public correctly interpret the investigative
process;
Informative, without compromise of the investigation or an individual's rights, in
order to restrict speculation and rumor by those who have an interest in the
investigation.
This protocol represents an agreement among participating agencies within Washington
County concerning the manner in which police agency employee-involved fatal or
serious injury incidents are investigated. It is anticipated that each incident will involve
unique circumstances, and flexibility must be maintained, when necessary, to
accommodate those circumstances. This protocol, which is neither a statue, ordinance,
nor regulation; is not intended to increase the civil or criminal liability of member
agencies or their employees, and it shall not be construed as creating any mandatory
obligation to, or on behalf of, third parties.
Roles of Agencies in a Deadly Force Incident
A "deadly force incident" is an incident in which a law enforcement officer, in the line
of duty, uses deadly physical force against another person. Actual injury need not occur.
"Deadly physical force" is defined as physical force that under the circumstances in
which it is used is readily capable of causing death or serious physical injury. "Serious
physical injury' means physical injury which creates a substantial risk of death or which
causes serious and protracted disfigurement, protracted impairment of health or
protracted loss or impairment of the function of any bodily organ.
Washington County Officer Involved Deadly Incident Protocol (Draft) 01/20/08 Pagel
When any law enforcement officer is involved in a deadly force incident, the District
Attorney shall designate a detective from the Major Crime Team, that is not employed by
the involved officer's agency, as the lead investigator to head the investigation into the
incident. The lead investigator shall be responsible for participating in and directing the
investigation of the incident until such time as all issues involving criminal liability have
been resolved. Other detectives from the major crime team will participate as needed
throughout the investigation.
Investigative Priority
Deadly force incidents may be the subject of multiple investigations including: a
criminal or incident investigation, an administrative or personnel investigation, and a
civil liability investigation. While all of the objectives of the various investigations are
important and should be aggressively pursued, investigative conflicts between them shall
be resolved by allowing the criminal investigation to have investigative priority. It is
intended that this prioritization will preclude competition between the investigations for
access to witnesses, physical evidence, and the involved parties and that it will prevent
the criminal investigation from being compromised. The reports and other material
generated during the criminal investigation will be made available to those involved in
the administrative and civil investigations upon resolution of all issues involving criminal
liability.
Press Releases and Confidentiality of Investigation
It is the responsibility of the District Attorney's Office to work with the lead investigator
and with the involved agency to assure that accurate press releases are put forth in a
timely manner. Officer involved deadly force incidents are a matter of grave public
concern and every effort should be made to accurately portray the incident to the press
and public as quickly as possible.
It shall be the responsibility of the administrator of the involved agency in conjunction
with the District Attorney to release any information regarding an investigation to the
media.
To protect the integrity and effectiveness of an investigation and to insure fairness and
privacy for all concerned, each member of the Major Crime Team must keep confidential
any investigative facts and actions of the Major Crime Team. No member will discuss an
investigation with any person other than Major Crime Team members without first
obtaining permission from the lead investigating officer or the District Attorney. This
includes any police officer that is not a member of the Major Crime Team. When
permission to discuss the case with a non-team member is allowed, the team member will
advise the non-team member that the discussion must be kept confidential.
Washington County Officer Involved Deadly Incident Protocol (Draft) 01/20/08 Page 2
The District Attorney and the lead investigator shall keep the involved agency's
administrator informed as to the progress of the investigation and meet as requested with
the involved agency's administrator for such purpose.
Investigative Guidelines
The involved agency should avoid interfering with the Major Crime Team investigation.
Any questioning of an involved officer or employee by his agency should follow Garrity
guidelines, and should not occur until the Major Crime team has concluded its interviews
with the involved officer(s).
Standard investigative techniques shall be utilized in the investigation of an officer-
involved incident. The investigation should be conducted in such a manner as to
determine whether any laws were violated, the identification of the person(s) involved,
the existence of any factual or legal defenses that may apply to the incident, the existence
of any mitigating or aggravating factors related to the incident or those involved. The
lead investigator shall collect and provide the following information to involved officer's
agency for reporting purposes:
The name, gender, race, ethnicity and age of the decedent.
The date, time, and location of the incident.
A brief description of the circumstances surrounding the incident.
The investigation will be performed in a thorough, fair, impartial, complete and
professional manner that is free of conflicts of interest.
Some of the investigative guidelines are:
- Countdown of the weapon(s) and their magazine(s) and duty ammunition
Ask how the officer carries the weapon, how many rounds he carries, the
condition of the weapon at the time of the incident. Some departments
have a certain number of rounds in each magazine.
Account for all rounds fired.
Be aware that the officer's recollection of how many rounds were fired is
not always correct.
This information is evidence.
- Photograph the officer(s) involved
To show how the officer was dressed as officers may be in uniform, plain
clothes, tactical uniform, or special duty wear.
Can be done away from the scene.
Shows officer's authority and identity as a police officer when the incident
occurred (e.g. displaying a badge).
- Weapon(s) shall be impounded
Weapon shall be tested as directed by the District Attorney.
Washington County Officer Involved Deadly Incident Protocol (Draft) 01/20/08 Page 3
- Officer maybe asked to participate in a video walk through
This is not a re-creation, but designed to be a tool to assist the
investigators in an understanding of the scene and possible location of
evidence.
- Interview of the officer using deadly force
An interview by two members of the Major Crime Team shall be done
with the officer(s) using deadly force.
If more than one officer uses deadly force, they shall be interviewed
separately.
Officers not using deadly force will document their observation in report
form and may be interviewed at the discretion of the lead investigator.
- Interview of witnesses
To include all persons who were at the scene or have relevant information
regarding the incident.
Canvassing will be done to attempt to locate any potential witnesses.
- Forensic evidence collection at the scene and from equipment
Proper standardized evidence procedures such as those utilized in major
crime scenes shall be employed in collecting forensic evidence. The
evidence shall be stored by the agency whose members process the scene,
or such other agency as may be designated by the District Attorney.
Investigative Agency Responsibilities
The lead investigator in conjunction with the District Attorney will oversee the entire
investigation of the incident.
The lead investigator's agency shall compile and disseminate copies of all investigative
reports, photographs, video and recordings made or gathered during the investigation.
Said agency shall be responsible for transcribing, or coordinating the transcribing, of all
tape recorded statements.
District Attorney Responsibilities
It is the responsibility of the District Attorney to review the case and make a
determination of the following nature:
Was the use of deadly force lawful or unlawful?
Does the investigation and the incident need to be presented to a Grand Jury?
Washington County Officer Involved Deadly Incident Protocol (Draft) 01/20/08 Page 4
Involved Agency
It shall be the responsibility of the involved officer's agency to determine if any policy or
training issues need to be addressed after the investigation is concluded.
The involved officer's agency shall designate a command level representative to receive
briefings concerning the progress of the investigation, and to coordinate with the District
Attorney regarding the release of any information regarding the investigation.
Involved Officer's Supervisor's Responsibilities
The involved officer's supervisor should follow their department policy regarding such
incidents, including:
Confirm that all notifications are made: Sheriff/Chief, Major Crime Team,
District Attorney, Medical Examiner.
Remove involved officer from the scene to a location nearby that is accessible to
investigators.
Determine if additional staffing is needed.
Set up an Incident Command Post.
Coordinate briefing by on-scene personnel.
Coordinate initial investigation at scene until members of the major crimes team
arrive.
Washington County Officer Involved Deadly Incident Protocol (Draft) 01/20/08 Page 5
Washington County
Officer Involved Use of Deadly
Force Policy Plan
Washington County
SB 111 Planning Authority
_ Senate Bill 111: Background
Police officers serve and protect their fellow Oregonians. The
use of deadly physical force by law enforcement personnel
is a matter of critical concern both to the public and to the
law enforcement community. The purpose of this Plan is
not to set the standards for the use of such force, or to be a
substitute for agency policy regarding use of force, but
rather to provide a framework for a consistent response to
an officer's use of deadly physical force that treats all
i people affected by the event fairly, and promotes public
confidence in the criminal justice system.
The Planning Authority
■ Six members
- "Non-management" police officer -Detective
Wayne Hart, Forest Grove PD
- A Chief of Police -Kent Barker, Tualatin PD
- Public member -Richard Inukai
- OSP - Lt. Marti West, OSP
- Sheriff - CO-Chail' - Sheriff Rob Gordon
- District Attorney - CO-Chair -Bob Hermann
The Process
■ Committee selected
■ Four meetings -open to public, one session
for public testimony
■ Plan adopted by Planning Authority
■ Approve or disapprove by governing body of
each law enforcement agency
■ Planning Authority will meet at least annually
r
C
Requirements of the Plan
■ Education, Outreach & Training
■ Immediate Aftermath
■ Investigation
■ District Attorney Discretion
■ Reporting and Debriefing
■ Estimated Costs
The Plan
■ Education, outreach, training
- - Law enforcement agencies in Washington County shall continue to
require appropriate training for all law enforcement officers...
- Agencies.are encouraged to provide ongoing education, training
and other resources to the general public, including the mental
health community.
- DA will sponsor training for government attorneys.
a ~ The Plan
■ Immediate Aftermath
The employee's law enforcement agency shall pay the costs of
at least two sessions with a mental health professional that are
attended by the officer. The first session should be held within
15 days of the incident, schedule permitting, and the second
- must be held within six months after the incident in which the
officer was involved.
The Plan
■ Investigation
- Must provide for one outside agency investigator
The Washington County Major Crimes Team will conduct all
investigations in which a police officer uses deadly physical force.
Might include other provisions
The Plan
■ District Attorney discretion
SB 111 does not change the DA's choices
(inquest, investigation, Grand Jury)
The Plan
■ Reporting and Debriefing
Certain actions shall be taken following an incident in which a
police officer employed by a law enforcement agency in
Washington County used deadly physical force.
- Specific information shall be routinely collected
- The information will be reported to the AG
- The agency employing the officer shall conduct a debriefing
- The Planning Authority will review the Plan in light of the incident
The Plan
■ The plan must have attached to it copies of the
written deadly force policy of all law enforcement
agencies in the county.
■ Each agency's deadly force policy must include
m
guidelines for the use of deadly physical force.
t
What now?
■ We are asking that each governing body in
---a Washington County approve or disapprove the plan.
■ If two thirds approve, it will be submitted to the
Attorney General for his approval.
W ■ Upon approval, agencies will be bound and may have
expenses reimbursable.
Agenda Item #
Meeting Date April 22, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title First Qugqer Council Goal Update
Prepared By. Joanne Ben on Dept Head Approval City Mgr Approval:
ISSUE BEFORE THE COUNCIL
First quarter informational update on 2008 City Council Goals.
STAFF RECOMMENDATION
Information only.
KEY FACTS AND INFORMATION SUMMARY
Attached is a first quarter progress report on 2008 City Council goals.
OTHER ALTERNATIVES CONSIDERED
N/A
CITY COUNCIL GOALS
N/A
ATTACHMENT LIST
1. First Quarter Goal Report
FISCAL NOTES
N/A
I:\ADM\Gty Council\Council Agenda Item Summaries\2008\1st quarter goal AIS 080422.doc
2008 1" Quarter Goal Update a
a
January 4th the City Council met to set its goals for the coming year. These goals represent those
items that the Council feels deserve special attention in the months ahead. The City will accomplish ~~QI
much more than what is listed here, but we ident these to be of particular importance to our
residents.
1. Pursue opportunities to reduce traffic congestion in Tigard.
• Pursue immediate low-cost projects to improve traffic flow.
• Explore light rail on 99W.
• Promote an access control study of 99W.
• Support the I-5/99W connector project.
• Continue state and regional advocacy for transportation improvements in Tigard.
1St Quarter Update:
Pursue immediate low-cost projects to improve traffic flow
School zone flashing beacons and electronic speed signs are proposed in the FY 2008-09 Capital Improvement
Program budget. The installation of flashing beacons for Fowler Middle School at Walnut and Tiedeman,
Assembly of God school along Gaarde Street, and Metzger Elementary along Locust Street should greatly
enhance traffic flow on streets adjacent to those three schools. The beacons will be set to flash during specific
hours of the day, which will allow vehicles to move at the posted speed limits when the beacons are not
flashing. Electronic speed signs should help keep speeds within allowable limits by informing motorists of
their speeds as they move through these school zones.
Explore light rail on 99W
Long Range Planning staff has been working and coordinating with ODOT, Metro and TriMet regarding
several transportation planning projects and processes that have potential to reduce traffic congestion. These
include an update of the City Transportation System Plan (TSP); Pathway Connections Plan; long-range transit
planning, and 2009-13 Metro Transportation Improvement Plan.
Promote an access control study of 99W
The preparation of access management plans for Highway 99W requires detailed examination of each driveway
and intersecting street along the corridor. This work is expensive and is best performed as part of a larger
project to construct improvements on the highway. The Highway 99W Corridor Improvement and
Management Plan recommended aggressive access management along the highway corridor, especially in areas
close to the I-5 and Highway 217 interchanges. It may be possible through improvement projects to develop
access management plans for the most heavily traveled segment of Highway 99W from the I-5 interchange to
the 99W overpass adjacent to downtown Tigard.
There is $1.660 million available in federal funds, which was originally scheduled for widening of Greenburg
Road between Tiedeman Avenue and Shady Lane. That project was cancelled because of the high overall cost
($5.0 million), and the funds were held in reserve to possibly be applied to a high priority project identified in
the Highway 99W Plan. City staff is considering implementation of median recommendations starting from
the I-5 interchange at the north end of the City, south along the highway corridor as far as the funding permits.
Part of the project will include a detailed access management plan within the project limits.
If the funding does not extend the project all the way to the 217 interchange, City staff will seek funds to
extend access management plan development the rest of the way. Discussions will be initiated with ODOT
(Oregon Department of Transportation) to identify potential funding sources for this work. The Hall/99W
Council Goal Update 7
and Greenburg/99W/Main Street intersection projects both include access management plans within those
project limits.
Adoption of these plans by the City will enable enforcement as development occurs or projects are
implemented along the north half of the highway within the City.
Long Range Planning staff is planning to undertake a transportation needs analysis of the Tigard Triangle in
association with the City TSP update. Also in early spring 2008, staff will bring the Tigard 99W Corridor
Improvement and Management Plan to Council for it to consider directing the Planning Commission to hold
public hearings to adopt its recommendations. Many of these directly address the congestion and safety issues
on Highway 99W and impacts on adjoining streets and properties.
Support the I-5/99W connector project
Regional and local transportation plans have recognized the need for a major connection between I-5 and
Highway 99W for more than a decade. The increase in freight movement and traffic with destinations along
the Highway 99W and I-5 corridors have resulted in heavy traffic congestion in the street systems along both
major routes. Washington County, Metro, and ODOT are jointly leading the I-5 to 99W Connector Project to
address this regional problem. The Oregon Transportation Commission has recently designated this as a
project of statewide significance.
A thorough and detailed study with rigorous analysis and ample opportunities for public involvement and
jurisdictional coordination is underway to establish the alignment for this connector. The project is in Phase 1
of two phases. Phase 1 includes establishment of the preferred corridor for the project and submittal of the
selected corridor for incorporation into Metro's Regional Transportation Plan. Phase 2 will identify and refine
the project design through the Environmental Impact Statement (EIS) process, including obtaining a record of
decision and federal authority to proceed toward construction. The City Engineer attends the Executive
Management Team meetings as a non-voting, but fully participating member of the discussions at the meetings.
Current Statur. Project representatives provided a project overview at the Council meeting on June 26, 2007,
then returned on August 21, 2007 for more detailed discussion on the range of corridor alternatives developed
for the project. Since then, the project has progressed through elimination of certain infeasible alternatives,
establishment of criteria for evaluation of remaining alternatives, and evaluation of those alternatives using the
criteria established. The Project Team representatives will return on May 13, 2008 to provide a project status
update on the findings of the alternatives evaluation and to answer any questions that Council may have.
Following a public comment period this spring, a recommended corridor alternative will be selected, which will
be incorporated into Metro's Regional Transportation Plan and subsequently into plan amendments to local
transportation system plans.
Continue state and regional advocacy for transportation improvements in Tigard
The Highway 99W Corridor Improvement and Management Plan, if adopted by Council, will provide the basis
for funding requests to implement high priority projects identified in the Plan. The preparation of the plan was
a collaborative effort among ODOT, DLCD (Department of Land Conservation and Development), and the
City of Tigard. The projects identified in the plan are intended to improve traffic flow on Highway 99W and
improve intersection operations along the highway corridor. The adoption of the plan will be discussed with
Council at the April 22, 2008 meeting, and Council direction will be requested to begin the adoption process
through the Planning Commission.
The periodic meetings of Council with the ODOT Region 1 Manager ensure a continuing dialogue that may
lead to establishment of partnerships aimed at funding transportation improvements in the City. As a first step
this year, a request will be made for ODOT to participate in funding the anticipated shortfall in the Greenburg
Road/99W intersection project. The next meeting with the Region 1 Manager is scheduled for the workshop
meeting on May 20, 2008.
Council Goal Update 2
2. Complete the update and begin the implementation of the Comprehensive Plan.
1" Quarter Update
The Comprehensive Plan is about 70% complete:
■ Goal 1: Citizen Involvement (Adopted by Council on Feb 5, 2008 and effective on March 6, 2008)
■ Goal 6: Environmental Quality (Adopted by Council on Dec 11, 2007 and effective on Jan 10, 2008)
■ Goal 7: Hazards (Adopted by Council on Dec 4, 2007 and effective on Jan 3, 2008)
■ Goal 8: Parks (Adopted by Council on Dec 11, 2007 and effective on Jan 10, 2008)
■ Goal 9: Economy (Adopted by Council on Feb 5, 2008 and effective on March 6, 2008)
■ Goal 10: Housing (Adopted by Council on Feb 5, 2008 and effective on March 6, 2008)
■ Goal 11: Public Facilities (Adopted by Council on Dec 4, 2007 and effective on Jan 3, 2008)
■ Goal 13: Energy Conservation (Adopted by Council on Dec 11, 2007 and effective on Jan 10, 2008)
Work sessions and public hearings are being scheduled for the remaining four elements that include Goal 2,
Sections 1 and 2: Land Use Planning and Urban Forest Resources; Goal 5, Natural Resources; Goal 11,
Urbanization. Minor housekeeping amendments will be done to the Goal 12, Transportation chapter at this
time. A complete update of the Transportation goals policies and action measures will be done upon
completion of the TSP update.
The Comprehensive Plan is being implemented on several fronts, such as code and ordinance updates, specific
area planning (e.g., the Tigard Triangle), parks and recreation master plan update, and Downtown urban
renewal.
3. Implement the Downtown Urban Renewal Plan
• Prioritize and begin implementing tasks identified in the development strategy for
downtown.
V Quarter Update
o The CCDA adopted the Fanno Creek Park & Plaza Master Plan on February 12, 2008, providing
direction for further action on key Urban Renewal projects including the plaza, lower Fanno Creek
Park improvements, and adjoining property redevelopment.
o The CCAC has reviewed revisions to the City's Downtown Implementation Strategy for FY 2008-09
incorporating the recommendations from the Leland Development Strategy, completed in September
2007. The CCAC has recommended adoption of the revised City strategy by the CCDA, which will be
presented for their consideration on April 8`h.
o Strategic actions within the Downtown Implementation Strategy have been prioritized for the
upcoming FY 08-09 work program, and a 3-year, FY 09-10 to FY 11-12 timeframe.
o Key actions for the FY 08-09 work program have been identified and resources allocated as part of the
current budget process. Actions include securing a replacement site for Stevens Marine, Inc. for the
Downtown Plaza, developing a specific program to stimulate new investment in the 2 shopping centers
at Hall / 99W intersection, undertaking a redevelopment study of properties adjoining the plaza site
and the Public Works site for potential future redevelopment, completing new Land Use and Design
Guidelines, and continuing progress in the design and reconstruction of Burnham and Main Streets.
Long Range Planning staff continues work on the Downtown land use program, including design and
development standards, map designations and urban design refinements. In addition, staff is working with
TriMet to determine the feasibility of relocating bus stops and using its bus transit center for a redevelopment
catalyst site.
Coundl Goal Update 3
4. Promote and honor good citizenship in Tigard.
• Recognize good citizenship by individuals and groups.
• Build youth involvement programs.
• Support the neighborhood program.
1" Quarter Update
The Neighborhood Network program was kicked-off February 2, 2008. Staff distributed 144
Neighborhood Network packets to approximately 175 participants. About 200 packets have been
distributed to date.
Since January 2, more neighborhood web pages have gone `live' for a total of three sites. The fourth
site is "under construction" while training has been conducted with volunteers for two additional
neighborhoods with interest expressed in another.
5. Explore the possibility of placing a parks and greenspaces bond on the ballot in 2010.
V Quarter Update
.On March 12, 2008 the Parks Master Plan process got underway to develop a needs analysis.
6. Make a decision on Tigard's long-range water source(s).
r' Quarter Update
Staff collaborated with citizens and Tualatin Valley Community Television (TVCTV) to write and
produce a video for educational purposes called "WATER FOR TOMORROW." The video was
viewed at the Council meeting of March 25 and citizen volunteers were honored.
Staff and representatives from Tigard Council and Lake Oswego Council have been meeting regularly
during the first three months of the year to discuss a long-term water source development partnership.
IA joint meeting between Tigard City Council and the Lake Oswego City Council will be held on April
15, 2008
Council Goal Update 4