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City Council Packet - 03/11/2008 City of Tigard, Oregon • 13125 SWHall Blvd. • Tigard, OR 97223 TIGARD TIGARD CITY COUNCIL MEETING March 11, 2008 COUNCIL MEETING WILL BE TELEVISED I:\Ofs\Donna's\Ccpkt 1 Phone: 503.639.4171 . Fax: 503.684.7297 9 www.tigard-or.gov . TTY Relay: 503.684.2772 City of Tigard Study Session - Agenda TIGARD CITY COUNCIL LOCAL CONTRACT REVIEW BOARD (LCRB) MEETING DATE/TIME: March 11, 2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM • STUDY SESSION ➢ Discuss Tualatin River Wildlife Refuge Visitor Center Dedication Sponsorship - Community Development Department Proposed Crosswalk on Durham Road at Tigard High School - Community Development Department ➢ Tigard Chamber of Commerce "Shining Stars" Nominations - Administration Department ➢ Administrative Items: o Agenda Item No. 5 is to Disband and Acknowledge the Fanno Creek Park and Plaza Steering Committee. Members of the Steering Committee who plan to attend: Alice Ellis Gaut, Eugene Butera, Trisha Swanson, Lisa Olson, and Mike Swanda. o Attached is a copy of the Agenda Item Summary for Agenda Item No. 6 and Proposed Resolution: Consider Establishing and Appointing Members to the Council Service Task Force. Mayor Dirksen recommended some changes to the resolution and the Mayor's version is attached. o Councilor Beuhener would like to check with fellow City Council members about the possibility of holding a joint meeting with the cities of Tualatin and Sherwood. o The Tigard-Tualatin School District has requested that the Tigard Police expand the after-school program and work on goals associated with a grant. Does Council want to review or authorize the City Manager to sign? o Oregon Mayor's Association annual student contest: IfI were Mayor, I would.... Local contests may begin as early as March 21 and run through May 30. Does the City want to participate? Council Calendar: March 18* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 25* Tuesday Council Business Meeting - 6:30 pm, Town Hall April 1 Tuesday Special Council Meeting -joint Meeting with Metro Council President Bragdon and Councilors Hosticka and Harrington - 6:30 p.m., Town Hall 8* Tuesday Council Business Meeting - 6:30 pm, Town Hall 15* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 22* Tuesday Council Business Meeting - 6:30 pm, Town Hall 28 Monday Budget Committee Meeting - 6:30 pm, Library Community Room 29 Tuesday Fifth Tuesday Council Meeting - 7-9, Public Works Auditorium • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss real property transaction negotiations under ORS 192.660(2) (e) and for consultation with counsel concerning pending litigation under ORS 192.660 (2) (h). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. TIGARD CITY COUNCIL STUDY SESSION AGENDA - March 11, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 of 2 Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body, which is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (2) (a) - Employment of public officers, employees and agents, If the body has satisfied certain prerequisites. 192.660(2) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660(2) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660(2) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660(2) (e) - Real property transaction negotiations. 192.660 (2) - Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192-660 (2) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660 (2) (h) - Legal counsel - for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (2) (i) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an opportunity for public comment. 192.660 (2) 0) - Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (2) (k)- Relates to health professional regulatory board. 192.660 (2) (1)- Relates to State Landscape Architect Board. 192.660 (2) (m)- Relates to the review and approval of programs relating to security. TIGARD CITY COUNCIL STUDY SESSION AGENDA - March 11, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 of 2 Agenda revised on March 7,2008: Added Citizen Communication Item (Item No. 2) regarding "Operation Overhaul"; Added Agenda Item No. 6 to Consider Appointing a Council Service i~1(r E~ Task Force City of Tigard Tigard Business Meeting - Agenda TIGARD CITY COUNCIL LOCAL CONTRACT REVIEW BOARD (LCRB) ft MEETING DATE: March 11, 2008 MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the CityManager. Tunes noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m to sign in on the testimony sign-in sheet. Business agenda items can be heard in anyorder after 7:30 p.m Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the Gtywill also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 ('DD - Telecommunications Devices for the Deaf). SEE ATTACKED AGENDA TIGARD CITY COUNCIL/LCRB AGENDA - March 11, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 www.tigard-or.gov Page 1 of 3 City of Tigard - Tigard Business Meeting - Agenda TIGARD CITY COUNCIL LOCAL CONTRACT REVIEW BOARD (LCRB) MEETING DATE /TIME: March 11, 2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM • STUDY SESSION ➢ Discuss Tualatin River Wildlife Refuge Visitor Center Dedication Sponsorship - Community Development Department ➢ Proposed Crosswalk on Durham Road at Tigard High School - Community Development Department ➢ Tigard Chamber of Commerce "Shining Stars" Nominations - Administration Department • EXECUTIVE SESSION The Tigard City Council will go into Executive Session to discuss real property transaction negotiations under ORS 192.660(2) (e) and for consultation with counsel concerning pending litigation under ORS 192.660 (2) (h). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session maybe held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council and Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) • Tigard High School Student Envoy Megan Foltz • Announcement by Mark Padgett- Operation Overhaul Event - March 29, 2008 • Citizen Communication - Sign Up Sheet • Follow-up to Previous Citizen Communication _ TIGARD CITY COUNCIL/LCRB AGENDA - March 11, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov Page 2 of 3 3. CONSENT AGENDA These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes for January 8, and 15, 2008 3.2 Receive and File: a. Council Calendar b. Tentative Agenda 3.3 Consider a Resolution to Add a Section on "Disclosure of Sensitive Information" to the Intergovernmental Agreement of the Regional Water Providers Consortium. - Resolution No. 08- 3.4 Accept an Open Space Donation from Ash Creek Estates Homeowners Association 3.5 Local Contract Review Board: a. Approve Contract for Enterprise License Agreement from Environmental Systems Research Institute (ESRI) for Geographic Information System (GIS) Software. • Q rEe& A genda - Items Reurud for Sograte Disagsim A ny item motel to be mnrwd from the G75e& A ge?& for separate bsczssion will be wmida& i lra* after dx Camcd✓City Cerner Derdoprrerr Agerxy hz wwd on thane items vhi& do rxt rmd dua6sicn 4. ANNUAL EMERGENCY MANAGEMENT PROGRAM UPDATE • Staff Report: Public Works Department 5. DISBAND AND ACKNOWLEDGE THE FANNO CREEK PARK AND PLAZA STEERING COMMITTEE • Staff Report:. Community Development Department 6. CONSIDER ESTABLISHING AND APPOINTING MEMBERS TO THE COUNCIL SERVICE TASK FORCE • Staff Report:: Administration Department • Council Consideration: Resolution No. 08- 7. COUNCIL LIAISON REPORTS 8. NON AGENDA ITEMS 9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session maybe held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 10. ADJOURNMENT IAADM\Cathy\CCA\2008\080311 business.doc TIGARD CITY COUNCIL/. LCRB AGENDA - March 11, 2008 City of Tigard 13125 SW HaH Blvd., Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov Page 3 of 3 Agenda Item # 5A Ny . ess/D0 Meeting Date March 11, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Tualatin River National Wildlife Refuge Visitor Center Dedication Prepared By: Duane Roberts Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Should the City make a sponsorship contribution to the March 29, 2008, Tualatin River National Wildlife Refuge Visitor Center dedication celebration, per the "Friends of the Refuge Request"? STAFF RECOMMENDATION Staff recommends Council authorize a City contribution of $1,500. This would further demonstrate the City's commitment to quality of life improvements for its residents. The City benefits from the proximity of this important natural resource and open space area. KEY FACTS AND INFORMATION SUMMARY The Friends of the Refuge Dedication and Planning Committee has asked the City and other former funders to financially assist the new dedication activities at the same dollar level as each did for the Refuge's 2006 grand opening ceremony. Two years ago, the City contributed $1,500 toward the cost of the Tualatin River National Wildlife Refuge grand opening festivities. Friends of the Refuge was the event organizer. Federal statutes preclude the use of federal agency dollars to fund activities of this nature. The 2006 event celebrated the refuge's official opening to the public. The Friends of the Refuge currently is soliciting public and private hard dollars and in-kind contributions toward the cost of a new event celebrating the completion and opening of visitor center facilities. OTHER ALTERNATIVES CONSIDERED • Contribute a greater or lesser amount to the Wildlife Center dedication event. • Communicate to the Friends of the Refuge that the City will not contribute toward the dedication event. CITY COUNCIL GOALS NA I:\LRPLN\Council Materials\2008\3-11-08 AIS Refuge Sponsorship Contribution.doc 1 ATTACHMENT LIST Attachment 1: Sponsorship and Support Attachment 2: Schedule of Events Attachment 3: Author Profile (Richard Louv) Attachment 4: Budget Details for Dedication FISCAL NOTES The event Dedication and Planning Committee has asked the City for a $1,500 cash contribution. This amount is available in the Community Development Department budget and other general fund sources. I:\LRPLN\Council Materials\2008\3-11-08 AIS Refuge Sponsorship Contribution.doc 2 -ATTACHMENT 1 J SrOriSOrship and Support Nurture Your Sense of Wonder and Share it With Your Community On Saturday, March 29, 2008, the Tualatin River National r_ Wildlife Refuge will dedicate the new Wildlife Center and celebrate its official opening to the public with a day of -R festivities including a ribbon cutting ceremony, guided nature walks, hands-on activities, and presentations by award-winning author and naturalist Richard Louv. As a local leader, you understand how valuable an asset this wild place in an urban setting is to the community's economy and quality of life. Conserving precious habitat where wildlife comes naturally is just one of the ways the Refuge benefits its human neighbors. Environmental education programs, Washington County ecotourism opportunities, and places for citizens to enjoy wildlife-dependent recreation make the Refuge an integral and indispensable fabric in the tapestry of life here in the Portland metropolitan area. ~,oN 15 The Dedication Planning Committee members are local citizens, refuge W. m volunteers, and business people like you, and together we invite you to join a us as a partner in celebrating the future of the Tualatin River National CI Wildlife Refuge! r--- Sponsorship Form Please make my organization a sponsor of the Please return this form and check to: Wildlife Center Dedication at the following level: Friends of the Refuge 19255 SW Pacific Highway, ❑ Bald Eagles: $3,000 and u~ Sherwood, OR 97140 ; Program listings Date: ; Name in FOR newsletter ; Plaque ' Name and logo in newspaper "thank you" ads Organization: Name on "event banner" at both refuge ; activities and at evening presentation ; E] Great-horned Owls: $1,00042,999 Contact Name: Program listings Name in FOR newsletter (e-mail): ; Plaque Name in newspaper "thank you" ads ❑ Red-tailed Hawks: $500-$999 Address: Program listings ; Name in FOR newsletter ; Plaque ❑ Kestrels: under $500 Program listings City/State: Name in FOR newsletter See reverse for event budget details. Zip Phone Sche ule o vents Sche u e o ventsc a ule o vents ATTACHMENT 2 Nurture Your Nurture Your Nurture Your Sense of Wonder Sense of Wonder Sense of Wonder Dedication of the Wildlife Center Dedication of the Wildlife Center Dedication of the Wildlife Center at at at Tualatin River Tualatin River Tualatin River National Wildlife Refuge National Wildlife Refuge National Wildlife Refuge March 29, 2008 March 29, 2008 March 29, 2008 11:30 am-12:30 pm 11:30 am-12:30 pm 11:30 am-12:30 pm Opening Ceremony and Ribbon Cutting, Opening Ceremony and Ribbon Cutting, Opening Ceremony and Ribbon Cutting, Featuring: Featuring: Featuring: Keith Mays Mayor, City of Sherwood Keith Mays Mayor, City of Sherwood Keith Mays Mayor, City of Sherwood Richard Louv Author, Last Child in the Woods Richard Louv Author, Last Child in the Woods Richard Louv Author, Last Child in the Woods Dale Hall Director, U.S. Fish & Wildlife Dale Hall Director, U.S. Fish & Wildlife Dale Hall Director, U.S. Fish & Wildlife Service Service Service And representatives from the offices of: And representatives from the offices of: And representatives from the offices of: U.S. Senator Gordon Smith U.S. Senator Gordon Smith U.S. Senator Gordon Smith U.S. Senator Ron Wyden U.S. Senator Ron Wyden U.S. Senator Ron Wyden U.S. Congressman David Wu U.S. Congressman David Wu U.S. Congressman David Wu 12:30 pm4:00 pm 12:30 pm4:00 pm 12:30 pm4:00 pm Guided Nature Walks Guided Nature Walks Guided Nature Walks Hands-On Educational Activities Hands-On Educational Activities Hands-On Educational Activities Wildlife Center and Trails Open to Public Wildlife Center and Trails Open to Public Wildlife Center and Trails Open to Public Nature's Overlook Store open for business Nature's Overlook Store open for business Nature's Overlook Store open for business 6:00 pm-9:00 pm: 6:00 pm-9:00 pm: 6:00 pm-9:00 pm: Speaker: Richard Louv Q Tualatin HS Speaker: Richard Louv @ Tualatin HS Speaker: Richard Louv ® Tualatin HS Tickets available for purchase at Tickets available for purchase at Tickets available for purchase at www.brownl2al2ertickets.com www.browniapertickets.com www.brownpal2ertickets.com Doors will open at 6:00 p.m. for book signing Doors will open at 6:00 p.m. for book signing Doors will open at 6:00 p.m. for book signing and Louv will speak at 7:00 p.m. Copies of and Louv will speak at 7:00 p.m. Copies of and Louv will speak at 7:00 p.m. Copies of the new edition of Louv's book will be on sale the new edition of Louv's book will be on sale the new edition of Louv's book will be on sale at the event and he will continue to sign at the event and he will continue to sign at the event and he will continue to sign books after his presentation. Tickets are $10 books after his presentation. Tickets are $10 books after his presentation. Tickets are $10 for adults and $5 for students. Quantities are for adults and $5 for students. Quantities are for adults and $5 for students. Quantities are limited. limited. limited. www. en so ahrire.uge.org www. I so fffia a itre ge.org1., T"7 en so a a nre ge.org r _ www.fws.gov/tualatinriver www.fws.gov/tualatinriver w.fws.gov/tualatinriver 503-625-5944 503-625-5944 503-625-5944 ATTACHMENT 3 Richard Louv - Author "Prof ite Richard Louv is a futurist and journalist focused on family, nature and community. He is chairman of the Children & Nature Network and the author of seven books. His most recent, "Last Child in the Woods: Saving Our Children From Nature-Deficit Disorder" (Algonquin), has stimulated a national conversation about the future relationship between children and nature. Louv is the chairman of the Children & Nature Network (www.cnaturenet), an organization helping build the movement to connect children with nature. He is also honorary co-chair of The National Forum on Children and Nature, co-chaired by four state governors; the Forum, sponsored by the Conservation Fund, will distribute $20 million to programs around the country designed to get kids outside. Louv is the 2008 recipient of the Cox Award, Clemson University's highest honor, awarding "sustained achievement in public service on the firing line." The National School Board journal also chose "Last Child in the Woods" as a notable book in education for 2006. In 2005, Discover Magazine named "Last Child in the Woods" one of the top science books of the year. And Spirituality & Health magazine named it one of 50 Best Spiritual Books of 2005. The book has spawned a national movement that is now moving into the international sphere. Last Child in the Woods has been translated into six languages. He has written for The New York Times, The Washington Post, The Christian Science Monitor and other newspapers and magazines. Richard has appeared on the CBS Morning Show, Good Morning America, the Today Show, CBS Evening News, NBC Nightly News, NPR's Morning Edition, Fresh Air, Talk of the Nation, and many other programs. Between 1984 and 2007, he was a columnist for The San Diego Union-Tribune; he was also a columnist and member of the editorial advisory board for Parents magazine, and served as an adviser to the Ford Foundation's Leadership for a Changing World award program and the National Scientific Council on the Developing Child. He is on the board of directors of ecoAmerica and a member of the Citistates Group. He speaks frequently nationally and internationally, having appeared before the Domestic Policy Council in the White House and at major governmental and professional conferences internationally. Richard Louv is married to Kathy Frederick Louv and the father of two young men, Jason, 25 and Matthew, 19. He is working on his eighth book. He would rather fish than write. Richard Louv may be reached by e-mail at rlouv@cts.com or via www.thetyturesedge.com The Children & Nature Network: www.cnaturenet.orQ For speaking engagements and other information, contact: Jackie GreenTelephone: 323 512-3050 Work fax: 323 512-3090 E-mail Jackie@jgprinc.com De ication of the Wi i e Center at Tua i tin River National Wit i e Re ige March 29, 2008*www.friendsoftualatinrefuge.org 0 www.fws.gov/tualatinriver • 503-625-5944 1 EI. ATTACHMENT 4 Budget Details for Dedication Richard Louv $15,500 Evening Lecture and Book Signing ,Sponsored Educator Tickets $ 3,000 -Venue $ 500 Morning VIP Reception $1,500 On-Site Ceremony and Event Logistics $ 4,000 Outreach (posters, invitations, publicity, etc.) $ 3,000 1 ,,IIONA44 Friends of Tualatin River ' • 19255 SW Pacific Hwy Sherwood, Oregon 97140 River • • • 503-625-59-14 National Wildlife Refuge 7 ~E _ ` 11 rj~ U Who are Friends of the Refuge? 4"`~ ~nXX *uXUnx NVE. X = Our Mission n~nX SNERWDDD g The mission of Friends of the Refuge is ~EWOE.G 53 to support the Tualatin River National Directions to the Refuge Wildlife Refuge. From the North: Drive soullibOUnd on Higghway 99W and Continue thl-01.101 the town of Kim., City. Approximately 0.7 miles bevond Cipole Road. 1111-11 611111 into the Refuge. Look We are dedicated to restoring and protecting Refuge habitats From the SOLIth: Drive northbOUTICI on Highway 99W. as well as providing nature Road, Approximately I mile north 01"I'LlIllatin-Sherwood for brown Ref i, education and recreation. U-turn in order to enter into the Refu,,,e. Mixed Sources Wood duck cover image © Damian Davalos FSC Our Accomplishments • We have planted thousands of • a..t v~) native trees, shrubs, grasses and { flowers in partnership with r ' community organizations to -IN I y=- " restore native habitats. - • We successfully advocated for the development of visitor facilities on the Refuge, including trails, wildlife o overlooks, interpretive displays, o and the new Wildlife Center. About Friends of Become a Friend of the Refuge • We have financially supported Refuge projects, including the Refuge the establishment of a new environmental education We invite you to join Friends of the Refuge. Membership program that reaches thousands of school children annually. is open to any individual, family, or organization interested in supporting the Tualatin River National Wildlife Refuge through donations of money or time. All dues are tax- Our History & Goals deductible and are used to fund current and future Founded in 1993, the Friends of Tualatin River National projects. Wildlife Refuge is a volunteer, community-based, non- Share the wonders profit organization. We are dedicated to supporting the of the Refuge as L Refuge bYworking toward avariety of goals, including: volunteer trail rover, naturalist, or Restoring the Refuge's natural areas and encouraging WildlifeCenter ~ conservation of water, land and wildlife. t docent. ~f Promoting public awareness of our Refuge and wildlife Help restore Refuge to preserve this natural heritage for future generations. habitats at Friends" Participating in research on the Refuge. • We have provided thousands of volunteer hours to assist work parties. the Refuge in their biological, maintenance, restoration, and • Help raise funds to Expanding the Refuge to the approved acquisition boundary. public use proids' support Friends goals. We have developed and now operate Nature's Overlook, a Raising funds for Refuge non-profit sales outlet inside the new Wildlife Center. • Volunteer at Nature's Overlook store. projects and programs. 1 • Promote awareness of the Refuge and its importance Creating partnerships with in the community. community-based environmental and civic organizations. Make new friends as you support the mission of Friends of the Refuge. Enhancing the quality of life in r our community. Whatever your interests or talents, there is a volunteer C [ `rv K opportunity for you! For more information, visit our website: www.friendsoftualatinrefuge.org S2 ss ibvq 3 l C)T Memorandum of Agreement for The CLASS Project A Collaboration of Tigard-Tualatin School District and its partners: Washington County Mental Health, Washington County Juvenile Department, Tigard Police Department, Tualatin Police Department, and the Washington County Commission for Children and Families Tigard-Tualatin School District 23J has engaged its agency partners, along with significant representation from the community, in a process of developing a proposal for The Collaboration for Learning and Student Success Project' (The CLASS Project). Senior representatives from the Washington County Mental Health, the Tigard Police Department, Tualatin Police Department, the Washington County Juvenile Department, and the Washington County Commission on Children and Families participated in on-going meetings to help analyze needs, identify strengths, and plan activities for this proposal. These meetings included parents, business representatives, members of the Latino and African-American community, the faith community, private schools, and youth, all of whom provided valuable insight and guidance. In all, more than sixty individuals contributed to The CLASS Project. The signatures at the end of this document are presented to affirm the commitment of the partnering agencies to join together to provide a coordinated system of services and supports through The CLASS Project. The partners are committed to this project and its overarching principles, which were derived in our work with our community: 1. We address the whole child: The needs of the child drive the nature and type of services provided. 2. We focus on the highest need and the most underserved populations: Low income children,. Latinos, preschool children, and children whose mental health needs are internalized. 3. We seek to develop systemic and sustainable programs and services: Strategies or activities such as system change and capacity building, those to which we can make a commitment to sustain, and those that capitalize on our existing partnerships. 4. We meet the needs of children and families in a culturally appropriate way that emphasizes partnerships: Parents and students have voice and choice; multiple cultural perspectives are obtained as the project is developed and implemented. 5. We are committed to prevention: Strategies and activities provide support and opportunities that reduce risk factors and intervene early in the development of needs. The goals of the project are to: 1. Create an inclusive, supportive, respectful school culture and secure environment, so that Tigard-Tualatin students and staff feel physically and emotionally safe. 2. Provide every child with the support and skills to resist alcohol, tobacco, and other drug use. 3. Ensure each student will have the support and skills to be healthy, productive members of the school community. f 4. Provide all children with identified mental health needs access to comprehensive services. 5. Ensure children enter school with the social and behavioral skills needed to be successful learners. To these ends, the partners agree to the following: Tiqard Tualatin School District 23J agrees to: Provide leadership in the development and implementation of the project; work with partners to improve aspects of the project as it progresses; act as fiscal agent for the project; hire a Project Director and Administrative Assistant; manage and convene meetings of the project Coordinating Council, Parent and Youth Advisory Council, and Operations Team; coordinate the development of necessary Intergovernmental Agreements; oversee the evaluation of the project; hire, support and supervise 3.5 Strategic Tutors; hire, support and supervise 1.0 Effective Behavior and Instructional Support Coach; expand the district's training in cultural competency; lead and participate in the Youth Services Team; and implement community wide early childhood screening and identification activities. Washington County Mental Health agrees to: Provide expertise in the identification of and intervention for children with mental health needs and the delivery and coordination of services; participate in the development and implementation of the project; act as a partner in the execution and coordination of the project; participate in the Youth Services Team; provide, under contract, 3 Mental Health Care Coordinators and a .5 Team Leader/Clinical Supervisor and 1.0 dual certified Mental Health/Drug and Alcohol Abuse Therapist. Washington County Juvenile Department agrees to: Act as a partner in the development and implementation of the project; to provide early intervention with children who are developing involvement with delinquency; continue Youth Contact services; act as a partner in the execution and coordination of the project; participate in the Youth Services Team, and hire, supervise, and support a Juvenile Counselor (.5 year one, 1.0 thereafter) to provide juvenile crime prevention services. Tualatin Police Department agrees to: To act as a partner in the development and implementation of the project; provide support to the schools in the development of safe, crime free environments; to continue to provide youth with positive relationships with law enforcement officers; to continue the GREAT project, to hire 1.0 additional School Resource Officer; and assist Tualatin Schools in the assessment of the adequacy of school safety and crisis plans and development of staff competency in implementation of such plans. Tigard Police Department agrees to: To act as a partner in the development and implementation of the project, to provide support to the schools in the development of safe, crime free environments; to continue to provide youth with positive relationships with law enforcement officers; continue to lead and increase meaningful afterschool and summer activities with Tigard youth, including GREAT; to assist Tigard Schools y in the assessment of the adequacy of school safety and crisis plans and development of staff competency in implementation of such plans. Washington County Commission on Children and Families agrees to: To act as a partner in the development and implementation of the project, to provide support and expertise in the development of coordinated systems of support and care across the school and community, to provide 1.0 Early Childhood First Steps to Success coach; and to provide a .5 Early Childhood Mental Health Consultation specialist. Identification of Partners: The partners in The Class Project are those identified by the Safe Schools/Healthy Students initiative: The local education agency: Tigard-Tualatin School District 23J; the local entity of the State mental health authority: Washington County Mental Health; the local Law Enforcement agency: The Police Departments of the cities of Tigard and Tualatin; and the locally recognized Juvenile Justice entity: Washington County Juvenile Department. The Washington County Commission on Children and Families is the commission appointed by the Board of County Commissioners with the goal of helping every child, through families and the community, reach his or her potential. Collaborative Leadership Each of the partners above agree to participate in The CLASS Project Coordinating Council to ensure the project results in a sustainable, effective, efficient, and flexible system of support for children of our community. The Coordinating Council will meet quarterly to address policy, direction, design, and coordination, and provides the Project Manager with on-going support in the development, implementation, review, and on-going modification of the program. The partners recognize that participation by those who will benefit from the programs is essential and endorse the inclusion of the work of the Family and Youth Advisory Council. In addition, quarterly Community Forums will be held to provide an opportunity for the sectors of the community (faith community, private schools, entities representing the diversity of the community, the business community) that participated in the project to continue to assist in the development and implementation of its components. The implementation of the project will primarily be accomplished through the Operations Team, which will meet bi-monthly to accomplish the immediate work of the project. The coordination and communication of these groups will be a model for the collaboration and community wide outcomes of The Class Project. C The signatures below represent the commitment of partnering agencies to the principles, goals, and activities of the Safe Schools/Health Students project: Tigard High Leadership 9000 SW Durham Road • Tigard • Oregon-.97224 (503) 431-5518 • FAX (503) 431-5410 http://ths.ttsd.kl2.or.us/leadership/home.html r ~007~ 2008 City Council Student Report: March 11, 2008 "Cha//e~gingthe ' Student Envoy: Megan Foltz 'Impossib/e~ I. Academics Actnndes ' a. Conferences are this Thursday and Friday. director r. b. The Career Pathways Summit was yesterday from 6:45 Judy edtl to 8:45. There were six different pathways kids could r ' 't i 4t', r. f ti; s~ learn about. President Megan Foltz c. Underclassmen forecasted for classes last week. x, II. Athletics Vice President ' a. Both basketball teams lost in the first round of the Cassie Abeyta` playoffs. =Actwities b. All spring sports started three weeks ago. ,Alexa`Kanbergs c. The first track meet and tennis matches are this SecretaryThursday the 13th. They are both at Tigard. Heather Lloyd III. Arts 4 Yl a. The Tigerettes won their competition last Saturday at Treasurer Liberty. The last competition for them is State which is ~Mii6l e e Chesney th this~Saturday, March 15 . This looks like it will.be the (Human Relations` year we get first place. ire Burnett b. The Guitar band stopped playing at basketball games at the end of the regular season, and is now focusing on 7\ssembiies the concert in May. Kaitlyn Lange; c. A few students performed in a solo competition this weekend for either vocals or instrumental. Spirit LibbyBrallier ` IV. Activities a. The Senior Citizens Dance was held on Saturday, February Publicityth Lizzie Parker, 16 from 1:00pm-3:00pm. We had over 60 senioUome. b. ASB elections are next Monday, March 17th. Tech,:Coordinator . c. We had many students go to the Phonathon last VZane Rogers Wednesday night either through leadership, senior ' seminar classes, or other clubs. Executive Council d. Key Club and NHS members babysat little kids so their Delegate ..Yoli,be la,cruz parents could participate in the Templeton Auction on Saturday. ! rtl L P..,HlK AGENDA ITEM NO.2 - CITIZEN COMMUNICATION DATE: March 11, 2008 (Limited to 2 minutes or less, please) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. . NAME, ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name• Also, please spell you naive as it sounds, if it will help the presiding officer pronounce: I Address T(° City State Zip Phone No. Name• 1G Gf~ Also, please spell your naive as it sounds, if it will ~yg y,~, ~~y~l help the presiding officer pronounce: G l~~! Address City l i ~C,,I~•~GC" State Zip Phone No. SO 3' e~ Name: Also, please spell your naive as it sounds, if it will help the presiding officer pronounce: Address City State Zip Phone No. CITIZEN COMMUNICATION C4&A-\ L111'1..~1'l.~r CIVIC ASSOCIATION e~ 10650 S.W. Summerfield Drive Tigard, Oregon 97224 620-0131 March 11, 2008 City of Tigard Mayor and Council Members, My name is Eldon Tichenor. I serve as President of the Summerfield Civic Association. With me is Pamela Warner, the Association's Administrator. We are here representing the 1700 residents who make up the Summerfield Community. First let me say that we appreciate the opportunity to address the council. The Summerfield Civic Association's concern is with Southwest Durham Road, which provides the Southern Boundary of the Summerfield Community. More specifically, the portion of Durham Road from 98`h street west to Summerfield Drive. We have provided a map showing the area of concern. Owners of the property abutting the north side of Durham Road are responsible for maintaining the landscaping in the right-of-way adjacent to their lots. The association has reminded those residents on many occasions of that responsibility. Their task is made more difficult by the brick wall that separates their property from the right-of-way. There are also safety hazards associated with having property owners maintain the landscaping, because they must park their vehicles with their equipment on Durham Road. When the City of Tigard first considered adoption of a Street Maintenance Fee in 2002, it was the hope of the City and its citizens that some of those funds would be dedicated to maintenance of the Durham Road right-of-way. Since that time the City and the Summerfield Civic Association have discussed this on-going maintenance challenge without finalizing a plan to address it. Recently, Durham Road has been designated as a major arterial. The City now maintains portions of its right-of-way including that portion from Hall Blvd west to 98th street. Durham Road serves as a gateway to the City of Tigard and ideally the entire roadway would be attractively maintained. As you develop the budget for the coming year, we hope the council will consider devoting adequate funds for the City of Tigard to maintain the Durham Road right-of-way. Thank you, Summerfield Civic Association Eldon A. Tichenor, residen Pamela Warner, Administrator I w 0 Mull ' IItM 0 • V' Fountain* - T / l ni a t u ma "tYi ~ ! G, THmn /17 ' ~~JJ/`(T+a`/JJ~S ~ S I .:5W low' I 1 1 ~ 4uo' f I S~gS . Cpl{: ; t,, 95, cow 1.l X01 ! ' 90 < I 09601 ® ?S SG~p1 t ' t Q 1 1 ~ l _ I - ' g 601 16% kW' a fi AN01 ~ lF 4 L~ Ste' \`f~ I _ - I ~ • I ~ ~ ~ wool p~1 h z~s1 ot>~1 ~ ~ ~ ~ c I yp_~ p ,C-1 I LS 0fl y16t11 X01 *ol 1 ' ITO OCS01' 9~ g I - c 1 3: ON01 l x.01 obzol & 4 el l ~d oaaol ` °d`°~y1 X611 0~l oczoi _ c f • . 09201 , °Ljo .IV I 201 cc>pl 1 l t o bpi l •a"° w°r F)1 ~ ~ I rt 101 ~l",~ S1 pg101 IS o 5 CKIM/ ' I O 1p1 t~- QO1pJ .41 I 09roi 8 ~ ~ • - s~-- as 1 R ce9b _ - • 96W ~6 ( dpM I P° s;, ~tp 967 9630 160 SWb 1' °I~b 4 dFs 96rb . b , 9 T 9W aRERTKv,_ 9J~ ~r 4e~ 1~ fi ' 00 . a4vo ti i yyB RSis^o tg 9tp0 8t' O%b N I ' SWIO 9993 8W ALOER9ROOK OFIWI &W. 96th l ~ C9>tA0 l 9V0.p d l . I 8W. AIOERBROOK 9RrvE r ' 1096CI l b;l (AL91 y G~ f SW AIDERBR00KC l 06bu %bSl {~1 t °~4` \ 't4 ' L~ ~y ` a i~ v~ 's ~ ~ ~ 6 2S 'el (OQbSI 1.1 \ ~V4 ^MA~N(,,' ec ,y_~ a 0 .l ' I 01 \~~,QLY. y_~ __{1y, app x10 BpWp~AI{pDy{ERBROOKPL 91' OAKTRE L 8 $ I Nib l ^ - - ~ ~ ~ ~ g 10.916 •5916' I You can help surprise a local GI on his return from Iraq by giving him the ride of his life! Former Tigard High student Scott Crouch is now serving in Iraq. Six years ago this local GI bought a 1985 Volkswagen Golf with the idea he would restore it in his spare time. Because of Scott's dedication to our country this project has not been completed. We would like to see Scott's wish fulfilled. His brother Rob, a mechanic, is rebuilding and restoring the automobile virtually from the ground up to surprise Scott when he returns home from Iraq! Scott enlisted in 1989 and served in Operation Desert Storm, where his unit was one of the first to enter Kuwait City. Scott's job at that time was to clear mine fields. Since then he has been stationed in Bosnia, Kosovo, Croatia, Albania and now Iraq. During these deployments, Scott's wife Ashlie Hallaux Crouch (a Tigard High School graduate), has been busy raising their two children and running her own catering business. Now is the time for you to give a little back to a family who has done so much for our country. A fund has been sent up to raise cash donations and obtain in-kind contributions to complete this project and show this local GI how much we appreciate his sacrifices on our behalf. Make this surprise come true! Contributions can be made in the name of: "Scott Crouch" at any Wells Fargo bank branch in Oregon or Washington. Thank you. For more information call 503.997. MARK OPERATION OVERHAUL FUN RUN t Saturday March 29,1:00 - 3:00 pm Tigard High School Track Run or Walk with State Representatives Larry Galezio of Tigard , Scott Bruun of Tualatin a Tigard Mayor Craig Dirksen Raise money to restore a 1985 Volkswagen Coif for a local 61 now serving in Iraq $5.00 suggested eimv fee. Come And Watch The Fun! SUPER PRIZES TO BE RAFFLED FROM LOCAL BUSINESSES Contributions can also be made to the "Scott Crouch Project" at any Wells Fargo Bank for more Information call 503.991.MARR MEMORANDUM 1C~ n TO: Honorable Ma or & City Council Agenda Item No. -3 • a Q For Agenda of March 11, 2008 FROM: Cathy Wheatle , City Recorder RE: Three-Month Council Meeting Calendar DATE: March 4, 2008 Regularly scheduled Council meetings are marked with an asterisk March 11* Tuesday Council Business Meeting - 6:30 pm, Town Hall 18* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 25* Tuesday Council Business Meeting - 6:30 pm, Town Hall April 1 Tuesday Special Council Meeting -joint Meeting with Metro Council President Bragdon and Councilors Hosticka and Harrington - 6:30 p.m., Town Hall 8* Tuesday Council Business Meeting - 6:30 pm, Town Hall 15* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 22* Tuesday Council Business Meeting - 6:30 pm, Town Hall 28 Monday Budget Committee Meeting - 6:30 pm, Library Community Room 29 Tuesday Fifth Tuesday Council Meeting - 7-9, Public Works Auditorium May 5 Monday Budget Committee Meeting - 6:30 pm, Library Community Room 6 Tuesday Special Council Meeting - Comprehensive Plan Workshop - 6:30 p.m., Town Hall 12 Monday Budget Committee Meeting - 6:30 pm, Library Community Room 13* Tuesday Council Business Meeting - 6:30 pm, Town Hall 19 Monday (If needed) Budget Committee Meeting - 6:30 pm, Library Community Room 20 Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 27* Tuesday Council Business Meeting - 6:30 pm, Town Hall I:\ADM\City Council\3-month calendar for080311 cc mtg.doc Agenda Item No. 3, a b Tigard City Council Tentative Agenda 2007 Meeting of Meeting Date: March 18, 2008 Meeting Date: March 25, 2008 Meeting Date: April 1, 2008 Meeting Type/Time: Workshop/6:00 p.m. Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Special/6:30 p.m. Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: March 4, 2008 Materials Due @ 5: March 11, 2008 Materials Due @ 5: March 18, 2008 NOTE: EARLIER START TIME - 6:00 p.m. Coun. Wilson & City Mgr.Prosser Absent Workshop Agenda Study Session Special Meeting Library Tour -Margaret B.& Library Board - Discuss Adopting Ordinance on Appendix M. - Meeting with Metro Council President Bragdon and 6:00. At 6:20 return to Town Hall - 30 min. Rainwater Harvesting Systems - in the Councilors Hosticka and Harrington Joint Meeting with Library Board - SI - 30 min. Oregon Plumbing Spec. Code - Brian B. - 10 min. Design Plans for Burnham Street Improvements Consent Agenda Gus D. - PPT - 60 min. Consider TTSD IGA re Well on Sch. Prop-Dennis Discussion on Use of Reclaimed Water Adopt Washington Co. Natural Hazard Mitigation in Downtown Tigard - CWS & Dennis K. - 20 min. Plan & COT Natural Hazard Mitigation Plan Discuss CCI Recommendation to Establish Addendum - Dennis K./Mike L./Marissa D. - RES a Bike/Pedestrian Committee - Duane R. - 15 min. Authorize Local Government Grant Application Review of FY 2008-09 Community Event Funding for Fanno Creek Park projects - Duane - RES Requests - Bob S. - 20 min. Authorize Nature in Neighborhoods Capital Grant Ap. for boardwalk trails const. - Duane-RES Authorize City Mgr. to Execute a Public Sidewalk Easement related to 550' Zone Reservoir #2/ Elizabeth Price Park Project Site - Dennis K. LCRB-Award San. Swr.#38 Const. Cont. - Gus D. Approve Broadband Users Group IGA Amendment L. Sears Business Meeting Chamber of Commerce Rep. - 10 min. View "Water for Tomorrow" Video and Recognize Volunteer Director & Scriptwriter - Dennis - 15 min. Report from Washington County Fairgrounds Task Force - Cathy W. - 15 min. Update from the Tigard-Tualatin Family Resource Center - Cathy W. - 15 min. Time Avail: 200 min. - Time Scheduled: 145 min. Time Avail: 135 min. - Time Scheduled: 55 min. Time Left: 55 min. Time Left: 80 min. 3/4/2008 1 Tigard City Council Tentative Agenda 2007 Meeting Date: April 8, 2008 Meeting Date: April 15, 2008 Meeting Date: April 22, 2008 Meeting TypefTime: Business/6:30 p.m. Meeting Type/Time: Workshop/7:00 Meeting Type/Time: Business/6:30 p.m. Location: City Hall Location: Lake Osw. City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: March 25, 2008 Materials Due @ 5: April 1, 2008 Materials Due @ 5: April 8, 2008 Study Session Joint Meeting with LO and IWB Study Session Joint Meeting with LO and IWB at 7:00 p.m. in Lake Oswego Consent Agenda Annual Solid Waste Financial Report - SI Public Works Consent Agenda LCRB-Award Seismic Evaluation & Pump Station Upgrade Eng. Svcs. Contract for 10MG Reservoir - Dennis K. Approve Senior Center Remodel Phase II - CDBG Funding Agreement - Duane R. Business Meeting THS Student Envoy - 10 min. Business Meeting Joint Meeting with Intergovernmental Water Chamber of Commerce Rep. - 10 min. Board -Dennis K.- 30 min. Annual Volunteer Program Update - Admin. - SI Report from DEQ Rep on Dangers of Wood - 20 min. Smoke - Cathy W. - 15 min. Council Goal Update - SI - Admin. - 15 min. Tree City Award - Need RTS History Month Proclam.-Joanne - 5 min. Need RTS QJPH - Cross Annexation - ZCA 2008-00001 - Emily E.-30 min. - ORD Adopt Ordinance on Appendix M. - Rainwater Harvesting Systems - in the Oregon Plumbing Spec. Code - Brian B. - 10 min. - ORD Info PH - Finalize Sewer Dist. 44 (Cherry Drive) - PPT - RES - Gus D. - 15 min. Time Avail: 135 min. - Time Scheduled: 110 min. Time Avail: 200 min. - Time Scheduled: 200 min. Time Avail. 135 Time Scheduled 50 min. Time Left: 25 min. Time Left: 0 mins. Time Left 85 min. 3/4/2008 1 Tigard City Council Tentative Agenda 2007 Meeting Date: April 29, 2008 Meeting Date: APRIL TBA Meeting Date: May 6, 2008 Meeting Type/Time: 5th Tuesday/7-9 p.m. Meeting Type/Time: Joint w/TTSD Meeting Type/Time: Special Mtng./6:30 p.m. Location: Water Building Aud. Location: TBA Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: Materials Due @ 5: Materials Due @ 5: April 22, 2008 Fifth Tuesday Meeting Special Meeting Special Meeting Comp Plan Workshop - Goal 2: Land Use Planning - 1 hr. Comp Plan Workshop - Urban Forest (subsection of Goal 2: Land Use Planning) - 1 hr. ITime Avail: 135 min. - Time Scheduled: 120 min. Time Left: 15 min. 3/4/2008 1 Tigard City Council Tentative Agenda 2007 Meeting Date: May 13, 2008 Meeting Date: May 20, 2008 Meeting Date: May 27, 2008 Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Business/6:30 Meeting Type/Time: Business/6:30 p.m. Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: April 29, 2008 Materials Due @ 5: May 6, 2008 Materials Due @ 5: May 13, 2008 Study Session Workshop Meeting Study Session Meeting with Judge - SI - Nadine R. - 30 min. Exec. Session - Labor Negotiations -Sandy Z. 60 min. Enhanced Citizen Participation Update - SI - Admin. - 20 min. Consent Agenda Tigard Triangle Land Use and Transportation Consent Agenda Issues - Kim M. and Ron B. - 45 min. Comp Plan Workshop - Goal 5: Natural Resources - Alternative 1 Darren W. - 60 min Exec. Sess. (Labor Neg.) - Continued discussion on Class/Comp Study - Sandy Z. - 90 min. Meeting is overscheduled; items will need to Business Meeting be shortened or rescheduled. Business Meeting THS Student Envoy - 10 min. Chamber of Commerce Rep.- 10 min. Time Avail: 135 min. - Time Scheduled: 10 min. Time Avail: 200 min. - Time Scheduled: 245 min. Time Avail: 135 min. - Time Scheduled: 10 min. Time Left: 125 min. Time Left: -45 min. Time Left: 125 min. 3/4/2008 1 Agenda Item # -3.3 Meeting Date March 11, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Tide Consider a Resolution to Add a Section on "Disclosure of Sensitive Information" to the Intergovernmental Agreement GA of the Regional Water Providers Consortium Prepared By: Dennis Koellermeier Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Shall the City Council approve a resolution adding a section on "Disclosure of Sensitive Information" to the IGA of the Regional Water Providers Consortium? STAFF RECOMMENDATION Approve the resolution. KEY FACTS AND INFORMATION SUMMARY • The City of Tigard, representing the Tigard Water Service Area, has been a member of the Regional Water Providers Consortium since the Consortium's inception in 1996. ■ The Consortium serves as a collaborative and coordinating organization to improve the planning and management of municipal water supplies in the Portland metropolitan region. ■ Based on the Bioterrorism Act of 2002, and for obvious security reasons, most Consortium members consider some aspects of their water system operations confidential. Although this information may be shared within the Consortium, the City may decide not to provide this information to the general public. ■ Recently, the Consortium took action to align its confidentiality and security policies with that of its members by proposing a new section, "Disclosure of Sensitive Information," be added to the IGA. ■ Should the resolution be approved, the additional section: - Stipulates how Consortium members can identify confidential information. - Requires Consortium members, officers, and employees protect the confidentiality of sensitive information. - Addresses how a request for confidential information would be handled. • The Intergovernmental Water Board (IWB) is advisory to the Tigard City Council. On February 13, 2008, the IWB reviewed the proposed IGA addition and voted unanimously to recommend the City of Tigard support the amendment. ■ All Consortium members, including Tigard, must approve the amendment before it can take effect. OTHER ALTERNATIVES CONSIDERED The Council could choose not to approve the resolution and could provide staff with direction on some other course of action. Failure to approve the amendment may hinder future Consortium projects. CITY COUNCIL GOALS None ATTACHMENT LIST 1. Resolution 2. Inter-Governmental Agreement of Regional Water Providers Consortium FISCAL NOTES There are no costs associated with this action. Attachment 2 INTER-GOVERNMENTAL AGREEMENT OF REGIONAL WATER PROVIDERS CONSORTIUM (AS AMENDED IN 2004-05) 1 TABLE OF CONTENTS Section 1. Definitions .........................................................................................................2 Section 2. Purposes ............................................................................................................2 Section 3. Endorsement of Regional Water Supply Plan .......................................3 Section 4. Cooperation and Participants' Retained Powers ...............................................3 Section 5. Consortium Authority 4 Section 6. Participants 5 Section 7. Dues .......................................................................................6 Section 8. Work Plan and Budgeting .............................................................8 Section 9. Consortium Board 8 Section 10. Consortium Technical Committee 9 Section 11. Dispute Resolution .............................................................................................10 Section 12. Duration and Dissolution ...................................................................................10 Section 13. Legal Liability ...................................................................................................11 Section 14. Oregon Law and Forum ......................................................................11 Section 15. Public Notification ..........................................................................11 Section 16. Agreement Amendment ....................................................................................11 REGIONAL WATER PROVIDERS CONSORTIUM This Inter-Governmental Agreement is entered into by and among the under- signed municipalities and districts, hereinafter called "Participants," to establish and operate the Water Providers Consortium for the Portland Metropolitan Region. RECITALS WHEREAS, ORS Chapter 190 authorizes units of local government to enter into written agreements with any other unit or units of local government for the performance of any or all functions and activities that any of them has authority to provide; and WHEREAS, all the Participants of this Agreement are thus authorized to enter into an inter-governmental agreement; and WHEREAS, many of the water providers of the Portland metropolitan area have been meeting together since 1989 through an informal group called the Regional Providers Advisory Group to coordinate water supply planning efforts; and WHEREAS, twenty seven of the area's water providers agreed in May, 1993, through the Inter-Governmental Agreement to Fund Phase Two of the Regional Water Supply Plan jointly to fund an integrated Regional Water Supply Plan and have been meeting monthly since then as the Phase Two Participants Committee to manage the development of that Regional Water Supply Plan; and WHEREAS, a draft of the resulting Regional Water Supply Plan has been circulated for public review since September, 1995; and WHEREAS, a final Regional Water Supply Plan has now been completed; and WHEREAS, that Regional Water Supply Plan contains specific recommendations for future cooperation and coordination between the water providers in this region through the formation of a regional water providers consortium; and WHEREAS, as the Regional land use agency under state law and Regional charter, the Metropolitan Service District ("METRO") has responsibilities to plan and coordinate the provision of public facilities in the region, including responsibilities created by the Metro Charter requiring that Metro's Regional framework plan address water sources and water storage; and WHEREAS, Metro has adopted Regional goals and objectives to encourage coordinated planning and management of water resources to ensure a sufficient water supply for the region; and WHEREAS, Metro's participation in preparation of the Regional Water Supply Plan and this Agreement is consistent with its regional coordination functions and its Charter 1 responsibilities; and WHEREAS, Metro's adoption of the Regional Water Supply Plan and execution of this Agreement are important parts of Metro studies preliminary to adoption of a water supply component of its regional framework plan; and WHEREAS, the Participants desire to enter into an inter-governmental agreement in order to endorse the Regional Water Supply Plan and coordinate and cooperate in its implementation; NOW, THEREFORE, the Participants agree as follows: Section 1. Definitions For purposes of this Agreement the following terms shall be defined as follows: "Agreement" - This document and any authorized amendments thereto. "Consortium" - Shall mean all Participants to this Agreement acting pursuant to and under the terms of the Agreement. "Consortium Board" - Shall -mean the Board of Directors established by Section 9 of this Agreement, consisting of one representative from the governing board, commission or council of each Consortium Participant. "Consortium Funds" - Consortium funds shall consist of all dues, voluntary contributions, grant monies and funding from any other source provided to the Consortium to conduct the activities and business of the Consortium. "Consortium Technical Committee" - Shall mean the Committee established by Section 10 of this Agreement, consisting of one staff representative appointed by the governing board, commission, or council of each Participant. "Plan" - That document dated October 1996, entitled Regional Water Supply Plan for the Portland Metropolitan Area, and all subsequent amendments thereto, referred to herein as the "Plan." Section 2. Purposes The general purposes of the Consortium are as follows: A. To provide a collaborative clearinghouse function for water supply planning and development that fosters regional coordination. B. To serve as the central custodian for Plan documents, including computer 2 models and other local decision support functions; C. To review and recommend revisions to the Plan, as appropriate; D. To provide a forum for the study and discussion of water supply issues of mutual interest to Participants and to collate the responses of Participants to such issues; E. To provide a forum for review and discussion of water resource related issues that may relate to application of the statewide land use goals, comprehensive plans, regional plans, or land use regulations; F. To allow for public participation in Consortium activities; G. To conduct regional conservation programs; H. To facilitate emergency preparedness for water suppliers in the region. Section 3. Endorsement of Plan A. By entering into this Agreement, the individual Participants endorse the Plan, attached hereto as Exhibit A, and agree to cooperate among themselves in its implementation. B. Endorsement of the Regional Water Supply Plan (RWSP) and coordination and collaboration between the Consortium members that avoids duplicative efforts and cost are part of the ongoing commitment of the Participants to jointly study and create a Regional Water Supply Plan. The RWSP is intended to be a clearing house for local water supply planning and provides support for individual water supply planning and decision making. The Plan does not, however, require any mandatory action by any Participant. Each Participant jurisdiction remains responsible for determining and adopting appropriate comprehensive and functional plan provisions, including city and county public facility plans and special district capital improvement plans. The Plan is not any part of any Participant's comprehensive land use plan or framework plan or implementing regulations unless an individual participant takes such action. No part of the Plan or any coordinated activity of the Consortium constitutes a final land use decision by any Participant applying statewide or regional land use goals, comprehensive plans, functional plans, and/or land use regulations. For any part of the Plan to be applied to a Participant's land use actions, direct action to that effect is required by that Participant. Section 4. Cooperation and Participants' Retained Powers The Participants intend that the Consortium shall act through the processes laid out herein in the spirit of cooperation. Unless specifically provided for herein, by entering into this Agreement, no Participant has assigned or granted to any other or to the Consortium its water rights or the power to plan, construct, and operate its water system or perform any other obligation or duty assigned to it under law. 3 Section 5. Consortium Authority In accomplishing its purposes, and utilizing the organizational structure and decision-making processes contained herein, the Consortium is authorized to: A. Adopt by-laws and other operating procedures consistent with the terms of this Agreement to govern Consortium operation and administration, including such things as meeting arrangements, voting procedures, election of officers of Consortium component boards or committees, notice procedures, procedures for execution of legal documents such as contracts, budgeting, and financial operations. B. Adopt and implement an annual work plan and issue annual reports and such supplementary reports as the Consortium may determine appropriate; C. Collect regular dues from Participants to support the routine business of the Consortium in amounts established as provided herein; D. Accept voluntary contributions from Participants in amounts higher than the regular dues for the purpose of conducting studies or engaging in other activities consistent with the Consortium purposes; E. Apply for and receive grants and accept other funds from any person or entity to carry on Consortium activities; F . Expend Consortium funds, however obtained, and establish accounts and accounting processes to manage Consortium funds or utilize the accounts and processes of Participants for such purposes under appropriate agreements; G . Execute contracts to obtain goods and services and to enter into arrangements whereby Participants may contract on behalf of the Consortium to obtain goods and services; H. Execute intergovernmental agreements; 1. Establish procedures for the hiring and firing of its own staff, I Accept assignment of staff from individual Participants to conduct Consortium work and to reimburse the Participants for the salary and other costs associated with the assigned staff; K . Establish procedures and criteria whereby other units of government may enter into this Agreement subsequent to its initial creation by the execution of the Agreement by fifteen or more Participants, subject to the provisions herein enabling any Participant in the Inter- Governmental Agreement to Fund Phase Two of the Plan to join as a Participant of the Consortium at any time after the Consortium's creation; 4 L. Establish a process to coordinate Participant response to water policy issues of mutual concern; M. Establish procedures to solicit the views of the public on water supply and water resource issues within the Consortium's purview; N. Establish a process whereby water policy and water supply disputes or disagreements among Participants may be resolved; 0. Protect Consortium rights and enforce obligations owed to the Consortium by third parties to the extent permitted by law; P. Take other action within the powers specifically granted the Consortium herein by the Participants to exercise the authority granted in subsections A. through O. above and to carry out the purposes stated in Section 2 above. Section 6. Participants A. Participants in General. Any Participant in the Inter-Governmental Agreement to Fund Phase Two of the Plan, as listed in Exhibit B to this Agreement, may, initially join the Consortium at any time. Any Participant which, having once joined, withdraws or is expelled from the Consortium for non- payment of dues, may only re join as provided in Section 7F. Participants in Phase Two may join in their own name or in the name of a separate inter- governmental entity, but not both. (For example, the Cities of West Linn and Oregon City may join as two separate Participants or as" one, in the name of the South Fork Water Board.) B. Initial Creation By Fifteen Participants. The Consortium shall be created and this Agreement shall become effective upon its execution by fifteen or more Participants in the Inter-Governmental Agreement to Fund Phase Two of the Plan. This Agreement may be signed in counterparts. C. Additional Participants. The Consortium Board may accept additional governmental entities as Participants into the Consortium under terms and financial arrangements that the Board determines just and appropriate. The Board may establish standards for membership in its by-laws or may allow new members to join on a case by case basis. Provided, however, that in all cases, no new member may join the Consortium without the affirmative vote of a majority of the Board. D. Withdrawal. Any Participant may withdraw from the Consortium at any time by giving written notice to the Chair of the Consortium Board. Consortium dues already paid shall not be refunded to the withdrawing Participant. To the extent it is able to do so, any Participant intending to withdraw from the Consortium shall endeavor to advise the Chair of that fact prior to February 1 and the approval of the Consortium's next fiscal year's budget. 5 Section 7. Dues A. Each Participant of the Consortium shall pay annual dues no later than September 1 of each year sufficient to fund the approved annual budget of the Consortium, as established by the Board, provided, however, that the Board may establish a different payment amount and/or schedule for a Participant upon request from that Participant or upon the Board's own motion. B. The dues of each water provider Participant shall be determined annually as follows: 1. Total annual dues for all members shall be set to equal the annual budget for the Consortium, not counting budget items to be funded by fewer than all the Participants as provided in Section 8.C., and taking into account any grants or non-dues monies available to fund the annual budget. 2. The total annual dues of Participants that are not water providers shall then be subtracted from the total annual dues-based budget, described in subsection 7.B.1. above, leaving a budget number to be funded by provider dues. Dues shall be set so that the dues of each water provider reflects its proportional share of that sum based on the following formula: (a) 50% of the total provider dues shall be allocated proportionally based on the individual provider's proportional share of the total number of all Participants' retail customer accounts for the prior year; (b) 50% of the total provider dues shall be allocated proportionally based on the individual provider's proportional share of total average daily retail water use (in million gallons a day) in the prior year of all Participants; (c) The changes made to the Consortium's dues formula in FY 2004/05 shall be phased in at 50% in FY 2005/06 and at 100% in FY 2006/07. C. The amount of Metro's dues shall be established each year in the Annual Work Plan and budget. Metro's dues may include in-kind contributions. D. The dues obligation of any additional Participant that is not a water provider shall be established by the Consortium Board at the time it approves an entity's membership. 6 E. A Participant that fails to pay its assigned dues by September I or a time otherwise established by the Board pursuant to Section 7.A. shall be automatically removed as a Consortium Participant. F. Upon a majority vote of the Board, a defaulting Participant (or a Participant that has previously withdrawn from membership) may be reinstated in the Consortium upon its agreement to pay its dues for the year during which it wishes to rejoin (calculated as if the entity had been a Participant at the time the budget was approved). Upon receipt of such dues by a rejoining member, the Board shall re-calculate the dues owed by other entities and provide a credit on the next year's dues to Participants who paid more than their total dues as recalculated. G. If a new entity joins the Consortium as a Participant during an annual dues cycle, its dues and those of the existing Participants shall be calculated as follows: I . If a new Participant is a water provider, its dues requirement will be calculated pursuant to Section 7.B. above. 2. If a new member is not a water provider, its dues will be determined as provided in Section 7.D. above. 3. The initial year dues for a new Participant joining part way through a budget cycle will be pro-rated to reflect partial year membership. 4. Upon addition of a new Participant part way through a budget cycle, the current year dues for existing Participants will be re-calculated and re-assigned as follows: (a) The new Participant's initial year dues will be deducted from the total current dues-based budget. (b) The remaining budget amount will be allocated to existing members in accordance with the percentage of the budget each Participant was assigned in the current annual budget. (c) Existing members shall receive a credit on their next year's dues payment for any amounts they paid as dues that are greater than their revised dues obligation as determined herein. 5. New Participants joining at any time after September I shall pay their initial year dues by the following September or at a time otherwise established by the Board upon admission of the new Participant. 7 Section 8: Work Plan and Budgeting A. By February 1 of each year, the Board shall adopt an annual work plan of Consortium activities for the upcoming fiscal year beginning on July 1. B. At the same time, the Board shall adopt a budget sufficient to conduct the Consortium's Annual Work Plan. The budget shall also include'a calculation of the dues. owed by each Participant to fund the budget as provided in Section 7, taking into account any grants or non-dues funds available to the Consortium, and a table apportioning the dues to each Participant. C. The budget may include special studies that will be funded by fewer than all of the Participants on a voluntary basis. D. The Board may amend the budget and the work plan at any time during the year as it deems appropriate except that dues may only be increased annually as provided for in Section 7. Additional expenditures may be pennitted so long as there are identified sources of revenue, other than increased dues, for such expenditure(s). E. Participants are expected to provide to Consortium staff the data necessary to calculate the annual dues for budgeting and planning. Section 9. Consortium Board A. The Consortium Board shall be made up of one representative from the governing board, commission, or council of each Participant. Each Participant shall also name an alternate Board representative from its governing board, commission, or council to serve in case the primary representative cannot. Provided, however, that if the Board Chair does not attend a meeting, the Vice- Chair shall assume the Chair's duties rather than the Chair's alternate. B. The Board is authorized to: (1) approve the Consortium's annual work plan and budget; (2) set Consortium policy; (3) approve new Consortium Participants; (4) recommend water supply, water planning, and regional cooperation actions to Participant governing boards, commissions, or councils, especially, but not limited to, actions to implement the Plan; (5) approve minor amendments to the Plan; (6) recommend to the governing boards, commissions, or councils of the Consortium Participants major amendments to the Plan; (7) periodically review the Plan comprehensively, on a schedule providing for review at least every five to ten years as needed, commencing with the date upon which the Consortium is formed: (8) recommend to the governing boards, commissions, or councils of the Consortium Participants amendments to this Agreement; (9) adopt by-laws; (10) exercise any other powers and authority granted to the Consortium by this Agreement necessary 8 to accomplish the Consortium's purposes. C. The Board shall have the authority to designate which Plan Amendments are major and which are minor for purposes of determining the process for amendment consideration. Generally, major amendment to the Plan should include revisions to the Plan's policy objectives, resource strategies, or implementation actions which significantly alter Plan direction or would significantly change the implementation strategies. Minor amendments are all other changes to the Plan. D. Upon its first meeting, the Board shall elect a temporary Chair and Vice-Chair and shall proceed within three months thereafter to adopt such by-laws as it deems advisable, consistent with this Agreement. Consistent with the terms of this Agreement, the by-laws shall, at least, (1) establish the offices of Chair and Vice-Chair and determine their terms, their general duties, and the method for their election; (2) establish how the Participants' governing boards, commissions, or councils shall notify the Consortium of their appointment of Board members and alternates; (3) establish a method to allow additional entities to join the Consortium; (4) establish a method to determine timing of meetings, provided that the Board must meet at least once a year; (5) establish a process for resolution of disputes among Participants; and (6) establish a method whereby the Board can create subcommittees of itself and other advisory committees or bodies to assist the Board in conducting its business, including a standing "Executive Committee." In creating a Board Executive Committee, the Board shall endeavor to achieve geographic representation and representation from municipalities, districts, and other types of entities that form the Participants' group. E. Each year in the annual work plan or its amendments, the Board may assign such duties or delegate such Board authority as the Board deems advisable to any Board committee or to the Technical Committee, except that the Board may not delegate the authority (1) to execute inter-governmental agreements, (2) to designate Plan amendments as minor or major, (3) to recommend major Plan Amendments or amendments to this Agreement, (4) to approve the annual work plan and the budget, (5) to approve minor Plan amendments, (6) to approve the admission of Participants to the Consortium, or (7) to dissolve the Consortium. F. To be effective, Board actions must be approved by a vote of a majority of the Board at a meeting at which a simple majority_of the Board is present. Section 10. Consortium Technical Committee A. The Consortium Technical Committee shall be made up of one staff representative appointed by the governing board, commission, or council of each Participant. Each governing board, commission, or council shall also name a Technical 9 Committee representative alternate to serve when the primary representative cannot. Provided, however, that if the Technical Committee Chair does not attend a meeting, the Vice-Chair shall assume the Chair's duties rather than the Chair's alternate. B . The Technical Committee shall advise and provide assistance to the Board on any matters falling within the Consortium's purview under this Agreement, and may act upon Board delegation of authority as provided in Section 9.F. C. The Technical Committee shall, upon its first meeting, elect a temporary Chair and Vice-Chair and shall proceed within three months thereafter to adopt such bylaws for its operation as it deems advisable, consistent with this Agreement. The by-laws shall, at least, (a) establish the offices of Chair and Vice-Chair and determine their terms, their general duties, and the method for their election; (b) establish how the Participants' governing boards, commissions, or councils shall notify the Consortium of their appointment of Technical Committee members and alternates; (c) establish a method to determine timing of meetings, provided that the Technical Committee must meet at least three times a year; and (d) establish a method whereby the Technical Committee can create subcommittees of itself and other advisory committees or bodies to assist the Technical Committee in conducting its business. D. The Technical Committee under the provisions of any agreement or contract to provide staff shall supervise Consortium staff and assume the responsibility to draft proposed work plans, budgets, annual and other reports, plan amendments, and implementation proposals for submission to the Board or Executive Committee as appropriate. E. To be effective, Technical Committee actions must be approved by a vote of a majority of the Committee at a meeting at which a quorum of two-thirds of the Committee is present. Section 11. Dispute Resolution It is the intention of the Participants to limit the issues available for dispute resolution. The issues raised must be related to interpretation of the express terms of this Agreement. No issues related to water supply development or program development by individual members may be raised. Any such dispute shall, if possible, be resolved through the use of a mandatory, but non-binding dispute resolution mechanism established by the Board through its by-laws. Section 12. Duration and Dissolution This Agreement shall remain in effect, subject to the following: (1) any Participant may withdraw at any time as provided in this Agreement; (2) should all but one Participant withdraw, the Agreement shall end and the Consortium shall be dissolved; (3) the Agreement 10 may be ended and the Consortium dissolved by a vote of the Board. Section 13. Legal Liability Participants agree to share any costs or damages, including reasonable attorney's fees, from third party actions against the Consortium. The obligation shall apply to any entity that was a Participant in the Consortium at the time the liability arose or the cause of action accrued. Payment obligations shall be proportional to the dues of each entity. Participants agree to assist and cooperate in the defense of such an action. Settlement of any action that would impose an obligation to pay upon the Participants under this provision must be approved by a majority of the Board. Section 14. Oregon Law and Forum A. This Agreement shall be construed according to the law of the State of Oregon. B. Any litigation between the Participants under this Agreement or arising out of work performed under this Agreement shall occur, if in the state courts, in the Multnomah County Court having jurisdiction thereof, and if in the federal courts, in the United States District Court for the District of Oregon. Section 15. Public Notification Meetings of the Consortium Board, the Consortium Technical Committee, and any subcommittees of those bodies shall be considered open meetings as provided by law. Section 16. Agreement Amendment Amendments to this Agreement shall be recommended by the Board and shall be effective when authorized by the governing board, commission or council, as the case may be, of every Participant. 11 Exhibit B PHASE 2 of the REGIONAL WATER SUPPLY PLAN PARTICIPANTS: City of Beaverton Canby Utility Board Clackamas River Water City of Gladstone Damascus Water District City of Fairview City of Gresham City of Hillsboro Utilities Commission City of Forest Grove City of Lake Oswego Metro City of Milwaukie Mt. Scott Water District Oak Lodge Water District City of Portland Raleigh Hills Water District Rockwood Water City of Sandy City of Sherwood South Fork Water Board: City of Oregon City/City of West Linn City of Tigard Water Department City of Troutdale City of Tualatin Tualatin Valley Water District West Slope Water District City of Wilsonville City of Wood Village Agenda Item # "4 Meeting Date March 11, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Ci Acceptance of an Open Space Donation fro sh Creek Estates Homeowners Association Prepared By: Dennis Koellermeier Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Shall the City Council accept the open space donation and authorize the City Manager to execute the statutory warranty deed? STAFF RECOMMENDATION Accept the open space donation and authorize the City Manager to execute the statutory warranty deed. KEY FACTS AND INFORMATION SUMMARY ■ A 4.2-arce parcel of open space was to be donated to the City when the Ash Creek Estates subdivision plat was recorded in 2007. ■ Through an oversight, the open space was actually deeded to the Ash Creek Estates Homeowners Association instead of the City of Tigard. ■ By executing the statutory warranty deed, the open space will be transferred to City ownership as originally intended. OTHER ALTERNATIVES CONSIDERED The Council could choose not to accept the open space donation and could provide staff with direction on some other course of action. CITY COUNCIL GOALS None ATTACHMENT LIST 1. Statutory Warranty Deed FISCAL NOTES This is a donation; there are no costs associated with accepting the property. THIS SPACE RESERVED FOR RECORDER'S USE . 4'e After recording return to: City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 until a change is requested all tax statements shall be sent to the following address: City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 File No.: 7034-Barbara (nt) Date: January 08, 2008 STATUTORY WARRANTY DEED Ash Creek Estates Homeowners Association, Grantor, conveys and warrants to City of Tigard, Grantee, the following described real property free of liens and encumbrances, except as specifically set forth herein: Tract A, ASH CREEK ESTATES, in the City of Tigard, County of Washington and State of Oregon Subject to: 1. Covenants, conditions, restrictions and/or easements, if any, affecting title, which may appear in the public record, including those shown on any recorded plat or survey. The true consideration for this conveyance is $0.00. (Here comply with requirements of ORS 93.030) Page 1 of 3 APN: Statutory Warranty Deed File No.: 7034-Barbara (nt) - continued Date: 01/08/2008 BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE PERSON TRANSFERRING FEE TITLE SHOULD INQUIRE ABOUT THE PERSON'S RIGHTS, IF ANY, UNDER SECTIONS 2, 3 AND 5 TO 22 OF CHAPTER 424, OREGON LAWS 2007. THIS INSTRUMENT DOES NOT ALLOW USE OF THE PROPERTY DESCRIBED IN THIS INSTRUMENT IN VIOLATION OF APPLICABLE LAND USE LAWS AND REGULATIONS. BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD CHECK WITH THE APPROPRIATE CITY OR COUNTY PLANNING DEPARTMENT TO VERIFY THAT THE UNIT OF LAND BEING TRANSFERRED IS A LAWFULLY ESTABLISHED LOT OR PARCEL, AS DEFINED IN ORS 92.010 OR 215.010, TO VERIFY THE APPROVED USES OF THE LOT OR PARCEL, TO DETERMINE ANY LIMITS ON LAWSUITS AGAINST FARMING OR FOREST PRACTICES AS DEFINED IN ORS 30.930 AND TO INQUIRE ABOUT THE RIGHTS OF NEIGHBORING PROPERTY OWNERS, IF ANY, UNDER SECTIONS 2, 3 AND 5 TO 22 OF CHAPTER 424, OREGON LAWS 2007. Dated this day of 120 Ash Creek Estates Homeowers Association City of Tigard by: M. Dale Richards, President by: Craig Prosser, City Manager Page 2 of 3 6~ APN: Statutory Warranty Deed File No.: 7034-Barbara (nt) - continued Date: 01/08/2008 STATE OF Oregon ) )SS. County of Washington ) This instrument was acknowledged before me on this day of .20 by Craig Prosser, City Manager for the City of Tigard. Notary Public for Oregon My commission expires: STATE OF Oregon ) )SS. County of Washington ) This instrument was acknowledged before me on this c23 day of ' 8-T" u. 20 c PS by M. Dale Richards, President of Ash Creek Estates Homeowners Associa on. OFFICIAL SEAL GREERA GASTON Notary Public for Oregon NOTARY PUBLIC-OREGON My commission expires: /b /D aoll COMMISSION NO. 421265 MY COMMISSION EXPIRES OCT. 10, 2011 Page 3 of 3 Agenda Item # Meeting Date ! 1 LOCAL CONTRACT REVIEW BOARD AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Approval of contract for an enterprise license agreement from Environmental Systems Research Institute, Inc. SRI) for Geographic Information System (GIS) core software Prepared By: Toe Barrett Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE LOCAL CONTRACT REVIEW BOARD Shall the LCRB approve the purchase of an enterprise license agreement for GIS software from ESRI and authorize the City Manager to execute the agreement? STAFF RECOMMENDATION Staff recommends the LCRB approve the purchase of the enterprise license agreement from ESRI and authorize the City Manager to execute the agreement. KEY FACTS AND INFORMATION SUMMARY Environmental Systems Research Institute, Inc. (ESRI), the software vendor for the City's GIS (geographic information system), recently offered a new licensing program for municipalities of under 100,000 population. The new licensing program institutes an Enterprise License Agreement (ELA) and essentially allows a municipality to have a single umbrella license agreement covering ESRI's core software suite, rather than individual licenses for each piece of software, as well a complicated licensing scheme for software on servers. The ELA program is $35,000 per year and requires the municipality to commit to a 3 year term with payments to be made annually. While this arrangement is approximately the same cost as the existing annual licensing, the new ELA program will allow the City to deploy the full enterprise functionality of the core software and offer it to broader group of users, and also avoids the need to track individual licenses. OTHER ALTERNATIVES CONSIDERED No other realistic alternative exists. CITY COUNCIL GOALS None. ATTACHMENT LIST No attachment. FISCAL NOTES The cost of the enterprise license agreement is $35,000 per year for a three year commitment. The funds for the cost of the license will be allocated in the Information "Technology division. Agenda Item # 44 Meeting Date March 11, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Annual Update on the City of Tigard's Emergency Management Program Prepared By: Dennis Koellermeier Dept Head Approval: City Mgr Approval: CP ISSUE BEFORE THE COUNCIL This is an informational item, no action is required. Staff will update the Council on the City's Emergency Management Program. STAFF RECOMMENDATION There is no staff recommendation. This is an informational item, no action is required. KEY FACTS AND INFORMATION SUMMARY The City of Tigard continues to expand its Emergency Management Program. A briefing on the following emergency management items will be provided: ■ CodeRED, the City's new emergency response notification system ■ Community Emergency Response Team (CERT) ■ Emergency Operations Plan rewrite ■ Summary and findings from TOPOFF, the international emergency exercise that took place in October ■ Natural Hazard Mitigation Plan development ■ Office of Consolidated Emergency Management (OCEM) projects ■ Three-year emergency preparedness exercise forecast OTHER ALTERNATIVES CONSIDERED None CITY COUNCIL GOALS None ATTACHMENT LIST PowerPoint Presentation FISCAL NOTES The FY '07-'08 Emergency Management budget is 92,000. This money funds: ■ The Emergency Management Coordinator position ■ Membership dues to OCEM ■ Purchase and maintenance of the CodeRED system ■ Participation in emergency preparedness exercises ■ Various community programs including CERT and 72-Hour Preparedness M~ - upd, atc -Lient Ellieracnc,v Man', NhIcil 2111), rIGAlkO r c.E.nz vroa~+ , , h , 1 r' 1. - y K 1 Natural Hazard Nliti,,aiion Plan Addendim) TOPOFF Exercise 2007 Exercise stillinlary •.du..~.re w.~ do.. w... r.lw..~.. r.w..nwrn p 0'•n•C)«L)ltl t'ww :'f^^^'®:)•.J F7 ~Yfl •A Ci.y of'1'igard. Oregon -ILTI ft4 J crc _ Ixamcd Office of Coll Sol iclated F'IIIcI-cIlcv alld `aOTON O Consolidated MFerwgenrorrt •.•Oq~.ON 2 Future Objectives 1 m rain C3- 0 0 11:111" mid Ad~q)liml ewq[y. n..r.,,riow e.e.er„ M i Public fr r__ I- Mike Lucck -oordillator 503-718-2593 3 Agenda Item # 5 Meeting Date March 11, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Fanno Creek Park & Plaza Steering Committee - Acknowledgement of Members and Disbandment of the Committee Prepared By: Phil Nachbar Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Shall Council approve the attached resolution disbanding the Fanno Creek Park & Plaza Steering Committee? STAFF RECOMMENDATION Approve the attached resolution disbanding the Fanno Creek Park & Plaza Steering Committee. The members of the Steering Committee are being commended for their service and it is requested that the mayor hand out certificates of acknowledgement to each member. KEY FACTS AND INFORMATION SUMMARY The Fanno Creek Park & Plaza Steering Committee was formed on February 27, 2007, and has participated in a 10- month planning process to develop a master plan for Fanno Creek Park & the Downtown Plaza. The Steering Committee has played a key role in reviewing design options, considering public comment, and providing recommendations to the City Center Development Agency. The Steering Committee also played an important role in communicating with the City Center Advisory Committee (CCAC) to keep them informed as the master plan developed. The work of the Steering Committee has been exemplary in its attention to detail, listening to the desires and concerns of the public, and helping to shape the design of the Downtown Plaza and adjoining Fanno Creek Park. The Committee also did an excellent job of considering and making reference to the Tigard Downtown Improvement Plan (TDIP). Many long hours were spent by Committee members reviewing and editing the master plan, which has resulted in a more complete and thoughtful document. The master plan provides direction for implementation of two key projects as defined in the City Center Urban Renewal Plan. During the planning process, several key decisions were made by the CCDA that included recommendations from the Steering Committee including approval of the location of the plaza, a plaza district plan which defines a concept plan for the area surrounding the plaza, and the preliminary design for the upland park, plaza and lower Fanno Creek Park. Resolution (#07-03) selecting the location of the Stevens Marine Inc. site for the plaza was approved by the CCDA on August 28th, 2007. On February 12, 2008, the CCDA adopted the final draft of the master plan as presented. OTHER ALTERNATIVES CONSIDERED None. 1:\LRPLN\Phil\Council Meeting 2008\3-11-08 AIS Fenno Creek Park & Plaza Steering Committee - Acknowledge of Members and Disbandment of Committee.doc q CITY COUNCIL GOALS Goal 3: Implement the Downtown Urban Renewal Plan. o Prioritize and begin implementing tasks identified in the development strategy for downtown. ATTACHMENT LIST Attachment 1: A Resolution Commending Members of the Fanno Creek Park & Downtown Plaza Steering Committee, and Disbanding the Committee. FISCAL NOTES None. 1:\1,RPI.N\Phi1\Counci1 Meetings 2008\3-11-08 A1S Fanno Creek Park & Plaza Steering Cortunittee -Acknowledge of Members and Disbandment of Committee.doc 2 Agenda Item # Meeting Date March 11, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Consider Establishing and Appointing Members to the Council Service Task Force Prepared By: C. Wheat-k Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Consider approving a proposed resolution to establish and appoint members to the Council Service Task Force. STAFF RECOMMENDATION Adopt the proposed resolution. KEY FACTS AND INFORMATION SUMMARY • The Tigard City Council has discussed the need to attract candidates to consider serving on the Tigard City Council; and • The Tigard City Council members recognize it is beneficial to the interests of the community for local officials to represent the City of Tigard by attending local and regional meetings on a consistent basis; and • To better understand local government today elected officials find it valuable to invest time for training and education regarding state and local requirements applicable to government officials and entities; and • The Tigard City Council identified and implemented programs and sponsored events to educate Tigard residents on City government and the need for community leaders to step forward to serve on the City Council; and • The Tigard City Council would like a citizen task force to conduct a review of the requirement for Council. Service and to make recommendations on what incentives or procedure changes, if any, should be made to attract Mayor and Council, candidates. OTHER ALTERNATIVES CONSIDERED Revise the charge of the task force as outlined in the proposed resolution. CITY COUNCIL GOALS Promote and honor good citizenship in the City of Tigard. A z. ATTACHMENT LIST Proposed resolution. FISCAL NOTES N/A rJ I:\ADM\Packet'08\080311\Council Service Task Force AIS.doc i t