City Council Packet - 05/16/2006
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F IGARD CITY COUNCIL
ORKSHOP MEETING
May 16, 2006
p.m. - Executive Session
p.m. - Workshop Meeting
TIGARD CITY HALL
13125 SW HALL BLVD
TIGARD, OR 97223
PUBLIC NOTICE:
Upon request, the City will endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments; and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow as much
lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the
` meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications
Devices for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA - MAY 16) 2006 page 1
AGENDA
TIGARD CITY COUNCIL WORKSHOP MEETING
MAY 16, 2006
6:00 PM
• EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss
pending litigation under ORS 192.660(2)(h). All discussions are confidential and those present
may disclose nothing from the Session. Representatives of the news media are allowed to attend
Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information
discussed. No Executive Session may be held for the purpose of taking any final action or
making any final decision. Executive Sessions are closed to the public.
6:301'M
1. WORKSHOP MEETING
1.1 Call to Order - Tigard City Council
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports
1.5 Call to Council and Staff for Non-Agenda Items
6:35 PM
2. CITIZEN LEADERSHIP GROUP PROJECT PRESENTATION AND AWARD
OF CERTIFICATES
• Staff Report: Administration
6:551'M
3. ENHANCED CITIZEN PARTICIPATION UPDATE
• Staff Report: Administration
7:2513M
4. MEETING WITH MUNICIPAL COURT JUDGE
• Staff Report: Finance Department
7:551'M
5. DISCUSS GREENBURG ROAD ALTERNATIVES
• Staff Report: Engineering Department
8:25 PM
6. UPDATE ON STREETSCAPE DESIGN PLAN
• Staff Report: Community Development Department
COUNCIL AGENDA - MAY 16, 2006 page 2
8:50PM
7. DISCUSS REVISIONS TO THE TIGARD MUNICIPAL CODE TO INCORPORATE A
PRIVILEGE TAX
• Staff Report: Engineering Department
9:05
8. CITY COUNCIL REPORT CARD
• Mayor and Council Discussion
9. COUNCIL LIAISON REPORTS
10. NON AGENDA ITEMS
May
1 Mon Budget Committee Meeting 6:30 pm, Tigard Water Auditorium
8 Mon Budget Committee Meeting 6:30 pm, Tigard Water Auditorium
9* Tues Council Business Meeting - 6:30 pm, Town Hall
15 Mon Budget Committee Meeting 6:30 pm, Tigard Water Auditorium
16* Tues Council Workshop Meeting - 6:00 pm, Town Hall
22 Mon Budget Committee Meeting (if needed) 6:30 pm, Tigard Water Auditorium
23* Tues Council Business Meeting - 6:30 pm, Town Hall
29 Mon Memorial Day Holiday - City Offices Closed
30 Tues Fifth Tuesday Council Meeting - 7-9 pm, Tigard Water Auditorium
11. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an
Executive Session is called to order, the appropriate ORS citation will be announced
identifying the applicable statute. All discussions are confidential and those present may
disclose nothing from the Session. Representatives of the news media are allowed to attend
Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information
discussed. No Executive Session may be held for the purpose of taking any final action or
making any final decision. Executive Sessions are closed to the public.
9:20 PM
12. ADJOURNMENT
is\adm\cathy\cca\2006\060516.doc
COUNCIL AGENDA - MAY 16, 2006 page 3
City of Tigard, Oregon
Affidavit of Notification im.
In the Matter of the Proposed Notification of a Change in the Start-Time for the May 16,
2006, City Council Meeting
STATE OF OREGON )
County of Washington ) ss.
City of Tigard )
I, C APOL 74- K 0AQt__- P_ , being first duly sworn (or affirmed), by oath
(or affirmation), depose and say:
That I notified the following people/ organizations by fax of a Change in the Start-Time for
the May 16, 2006, City Council Meeting
9"' Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
Newsroom, The Oregonian (Fax No. 503-968-6061)
V Editor, The Regal Courier (Fax No. 503-968-7397)
A copy of said Notice being hereto attached and by reference made a part hereof, on the
day of
)~2a!;j 3200.
Signature o Person who Performed N fication
Subscribed and sworn (or affirmed) before me this % day of
200(.
JILL INOTARY PGON Signature of Notary ublic for Oregon
OFF7EXPIFRI~E
MISM.SION 10 14, 2008
iAadmtcathy\ceunci14neeting noticest2008\060418 change in start time notice aff.doc
CITY OF TIGARD
NOTICE OF CHANGE IN START-TIME FOR THE
MAY 16, 2006, CITY COUNCIL MEETING
Please forward to:
Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
Newsroom, The Oregonian (Fax No. 503-968-6061)
Editor, The Regal Courier (Fax No. 503-968-7397)
Notice is hereby given that the May 16, 2006, Council meeting will begin at 6 p.m. as the City
Council meets in an Executive Session under ORS 192.660(2) (h) to discuss pending litigation.
The regular Workshop Meeting of the City Council meeting is open to the public and scheduled
to begin at 6:30 p.m.
For further information, please contact Deputy City Recorder Carol A. Krager by calling 503-
639-4171, Ext 2419.
Deputy City Recorder /
L ';Lev
Date:
Post: Tigard City Hall
Tigard Permit Center
Tigard Public Library
mtg notice
iAadmlcathytcounc11Vneeting noticest2008t060418 change in start tlme.doc
05/04/2006 09:24 FAX 5036847297 City of Tigard Z001
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CITY OF TIGARD
NOTICE OF CHANGE IN START-TIME FOR THE
MAY 16, 2006, CITY COUNCIL MEETING
Please forward to:
Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
Newsroom, The Oregonian (Fax No. 503-968-6061)
Editor, The Regal Courier (Fax No. 503-968-7397)
Notice is hereby given that the May 16, 2006, Council meeting will begin at 6 p.m. as the City
Council meets in an Executive Session under ORS 192.660(2) (h) to discuss pending litigation.
The regular Workshop Meeting of the City Council meeting is open to the public and scheduled
to begin at 6;30 p.m.
For further information, please contact Deputy City Recorder Carol A. Krager by calling 503-
639-4171, Ext 2419.
Deputy City Recorder /
Date: L ~~D~O
05/04/2006 09:25 FAX 5036847297 City of Tigard 'Z001
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i
CITY OF TIGARD
NOTICE OF CHANGE IN START-TIME FOR THE
MAY 169 20069 CITY COUNCIL MEETING
Please forward to:
Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
Newsroom, The Oregonian (Fax No. 503-968-6061)
Editor, The Regal Courier (Fax No. 503-968-7397)
Notice is hereby given that the May 16, 2006, Council meeting will begin at 6 p.m. as the City
Council meets in an Executive Session under ORS 192.660(2) (h) to discuss pending litigation.
The regular Workshop Meeting of the City Council meeting is open to the public and scheduled
to begin at 6:30 p.m.
For further information, please contact Deputy City Recorder Carol A. Krager by calling 503-
639-4171, Ext 2419. /
Deputy City Recorder
Date:
U
05/04/2006 09:27 FAX 5036847297 City of Tigard 0 001
ERROR TX REPORT *s*
TX FUNCTION WAS NOT COMPLETED
TX/RX NO 1131
CONNECTION TEL 5039687397
SUBADDRESS
CONNECTION ID Regal Courier
ST. TIME 05/04 09:26
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CITY OF TIGARD
NOTICE OF CHANGE IN START-TIME FOR THE
MAY 16, 2006, CITY COUNCIL MEETING
Please forward to:
Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
Newsroom, The Oregonian (Fax No. 503-968-6061)
Editor, The Regal Courier (Fax No. 503-968-7397)
Notice is hereby given that the May 16, 2006, Council meeting will begin at 6 p.m. as the City
Council meets in an Executive Session under ORS 192.660(2) (h) to discuss pending litigation.
The regular Workshop Meeting of the City Council meeting is open to the public and scheduled
to begin at 6:30 p.m.
For further information, please contact Deputy City Recorder Carol A. Krager by calling 503-
639-4171, Ext 2419.
Deputy City Recorder /
Date: ~Q~(O
I'
Post Tioard C..ity Hall
City of Tigard, Oregon
Affidavit of Posting
In the Matter of the Proposed Notification of a Change in the Start-Time for the May 16,
2006, City Council Meeting
STATE OF OREGON )
County of Washington ) ss.
City of Tigard )
being first duly sworn (or affirmed), by oath
(or affirmation), depose and say:
That I posted in
➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon
➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon
➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon
a copy of Notice of a Change in the Start-Time for the May 16, 2006, City Council
Meeting. A copy of said Notice being hereto attached and by reference made a part
hereof, on the day of c , 200K.
0 - . I / - _zA14L
Signature of Person ho Performed Posting
Subscri ed and sworn (or affirm )before me this day of
Gv\./ , 20 OFFICIAL
AA IBYARS SEAL
JI Sig ature of Notar Public for Oregon
JILL
-•i NOTARY PUBLIC-OREGON
COMMISSION NO. 381793
MY COMMISSION EXPIRES JUNE 14, 2008
is\adm\cathy\council\meeting notices\2006\060516 change in start time post aff.doc
a
CITY OF TIGARD
NOTICE OF CHANGE IN START-TIME FOR THE
MAY 16, 2006, CITY COUNCIL MEETING
Please forward to:
Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
Newsroom, The Oregonian (Fax No. 503-968-6061)
Editor, The Regal Courier (Fax No. 503-968-7397)
Notice is hereby given that the May 16, 2006, Council meeting will begin at 6 p.m. as the City
Council meets in an Executive Session under ORS 192.660(2) (h) to discuss pending litigation.
The regular Workshop Meeting of the City Council meeting is open to the public and scheduled
to begin at 6:30 p.m.
For further information, please contact Deputy City Recorder Carol A. Krager by calling 503-
.639-4171, Ext 2419.
k
Deputy City Recorder
Date:
Post: Tigard City Hall
Tigard Permit Center
Tigard Public Library
mtg notice
iAadmAcath&ounci1)meeBng notices12008W00418 change in start time.doc
Agenda Item No. 3,1
F.F
For Agenda of to, 13 - t1v
Tigard City Council Meeting Minutes
Date: May 16, 2006C 6l/3/Q6
Time: 6:00 p.m.
Place: Tigard City Hall, 13125 SW Hall Boulevard
Tigard, Oregon
Attending: Mayor Craig Dirksen Presiding
Councilor Sally Harding
Councilor Sydney Sherwood
Councilor Nick Wilson
Councilor Tom Woodruff
Agenda Item Discussion & Comments Action Items follow u
Workshop The Council went into Executive Session at 6:00 p.m.
Meeting to discuss Real Property Transaction Negotiations,
Exempt Public Records, and Pending Litigation,
under ORS 192.660(2)(e)(0 and (h).
The Executive Session concluded at 6:45 p.m.
1.1 Mayor Dirksen called the City Council Workshop
Meeting to Order at 6:50 p.m.
1.2 Council Present: Mayor Dirksen, Councilors
Harding, Sherwood, Wilson, and Woodruff.
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports:
none
1.5 Call to Council and Staff for Non-Agenda Items:
none
2. Citizen Assistant to the City Manager Newton introduced
Leadership Melissa NewMyer, a graduate of the Citizen
Group Project Leadership Group. Ms. NewMyer presented a report
Presentation on the 2005-06 Citizen Leadership Project. A copy
and Award of of the outline of the project is on file in the City
Certificates Recorder's Office. The project objective of the
2005-06 Tigard Citizen Leadership Communications
Council Meeting Minutes Page 1
May 16, 2006
Agenda Item Discussion & Comments Action Items follow u
Survey Group was to help improve communications
between the City of Tigard and its citizens by
gathering information and presenting their findings.
As a result of the group's work, the
recommendations presented to the Council
included:
• Continue publishing the Cityscape.
• Publish articles that educate the populace
about issues Tigard faces.
• Phone communications: answer phones in a
timely fashion, call back within two hours if
the caller wants to be called back, check
phone lines with voice mail often, keep track
of calls by time and topic, outgoing
voicemail messages should stress leaving
name and phone number and request that
callers speak slowly.
• Mail: Written correspondence should be
answered, even if only with a postcard and
specific groups of people affected by a City
action should be notified personally rather
than through the more general Cityscape.
• Person-to-person: Mayor Craig Dirksen
should model great communications within
the City offices.
• Website/e-mail: Review navigation on City
website especially the "contact us" portion
to assess visibility and ease of use. Some
suggested additions included a drill-down list
of the departments with details on what
subjects each department addresses and
include an "I don't know who" in the
department list.
Mr. Potthoff, a graduate of the Citizen Leadership
Group, noted that Tigard relies quite heavily on
citizen involvement (volunteers). He said he was
taken aback by the low compensation that the
elected officials receive.
Mayor and Council members discussed the pros and
cons about the idea of increasing Council
compensation. The Mayor advised that there is a
"certain purity" achieved when there is no money to
be gained by serving in local government.
Council Meeting Minutes Page 2
May 16, 2006
Agenda Item Discussion & Comments Action Items follow u
Conversely, Councilor Wilson noted that the time
commitment one must make to an elected position
does affect the decision on whether or not to seek
public office or remain in public office.
It was noted that the City of Beaverton has a full-
time mayor and that there are some benefits to that.
Assistant to the City Manager Newton advised that
the Executive Staff has reviewed the report
submitted by the Citizen Leadership Group and are
looking at incorporating some of their
recommendations into how the City provides certain
services. It was noted that behind most of the issues
is the need for communication.
Participants included: Doug Vorwaller, Russ Burns,
Michael D. O'Brien, Mark Underhill, Diana
Cutonilh, Roger Potthoff, Trish Anderson, Shirley
Parsons, Elaine Rank, David Booth, John E.
Bowman, Alison Rhea, Mark NewMyer, Melissa
NewMyer, and Cleon Cox III.
The next Citizen Leadership Group is planned for
the fall of 2007 and will be a joint effort with the
Chamber of Commerce.
3. Enhanced Presenter: Assistant to the City Manager Newton
Citizen
Participation • Implement the new neighborhood program
Update throughout the City of Tigard - staff has
met with the Tigard-Tualatin School District
to present the enhanced neighborhood
program and the link to schools. Staff met
with school PSO's (Parent-Student
Organizations) in March and April to
describe the program. Community meetings
are scheduled in May in two of the pilot
areas and outreach to the third area will
occur in June. The program structure will be
developed with interested citizens from the
pilot areas and the Citizens for Community
Involvement over the summer. Ms. Newton
reviewed the pilot areas that will participate
in the program initially.
Council Meeting Minutes Page 3
May 16, 2006
Agenda Item Discussion & Comments Action Items follow u
• There was discussion about an event to
kick-off the city-wide program. Mayor
Dirksen suggested that some kind of party
should be sponsored, such as a barbecue,
with the City Council attending. The city-
wide program will begin in early 2007.
• Conduct a City-wide scientific survey/report
on city services - This is being conducted the
week of May 22. Two questions will ask
citizens how they prefer to receive
information from the City and if they have
attended a City meeting within the last year.
• Connect Council with students in schools -
In March Mayor Dirksen participated with
63 middle and high school students in the
first Tigard Youth Advisory Council Youth
Summit. The Mayor led a session on
leadership and facilitated the closing session.
On May 5, Councilor Harding participated in
the Tigard Turns the Tide Youth
Symposium. Members of the community
came together to discuss the issue of the
ease of access to alcohol by youth and how
the community might have an impact on
addressing this issue. City Manager Prosser
advised that the School Superintendent said
he will be working to get the word out that
the City Council would like to find
opportunities to connect with students.
Assistant to the City Manager Newton
advised that high school students are
interested in connecting with the City
Council.
Ms. Newton updated the Council on the following:
• She continues to review periodically how to
best distribute the information contained in
the Cityscape. For example, it may be
possible in the future to send out the
newsletter in a way other than by bulk mail.
At some point it may become cost effective
to send the Cityscape to a list of users and
also to send it b e-mail.
Council Meeting Minutes Page 4
May 16, 2006
Agenda Item Discussion & Comments Action Items follow u
• The Community Connector Program has
not been growing as Ms. Newton plans to
incorporate this program with the new
neighborhood program.
• The Citizens for Community Involvement
will present an annual report to the City
Council. Ms. Newton noted that many of
the suggestions offered by the group have
been followed up on. The CCI wants to
plan an event to promote methamphetamine
awareness. In addition, one of the
suggestions from the CCI is to ask Senator
Wyden to meet in Tigard for one of the
meetings he periodically holds in
communities.
4. Meeting with Presenters: Court Records Manager Robinson and
municipal judge Michael O'Brien
Court Judge
The PowerPoint presentation provided to the
Council is on file in the City Recorder's Office.
Judge O'Brien reviewed the municipal court
programs including traffic, youth court, and civil
infractions.
Judge O'Brien reviewed the 2005 legislative session
changes. Changes included a court security fee,
amended base fine and violations bureau schedules,
and revisions to rules of the road: school zone
speeding violations and pedestrian violations. Data
and additional information is on file in the City
Recorder's Office on the following items:
• Tigard Base Fine Schedule
• 2005 Case Load Highlights
• Graphs Showing 2001-2005 Case Loads
• Key Components of the Traffic Program
• Variables Affecting the Case Load
• Traffic Fines and Civil Penalties (State Law
allows reduction of 25% below base fine in
most cases) - what is taken into
consideration when imposing fines and
penalties
Council Meeting Minutes Page 5
May 16, 2006
Agenda Item Discussion & Comments Action Items follow u
• Allocation of $100 Traffic Fine Chart (For a
$100 traffic fine, approximately $48 remains
with the City of Tigard and the remaining
portion is distributed to unitary assessment,
County jail assessment, court security fee,
and medical liability assessment.)
• A Review of the Driver Compliance
Program
• Driver Improvement Programs
• Tigard Youth Court Statistics
• Youth Court Goals
• Accountability of the Youth Court
• Statistics Regarding Civil Infractions
• Procedures for Working with Non-
Complying Defendants
• Court Budget Overview
• Collections (variables)
• Other Activities
Judge O'Brien suggested that information should be
relayed to youth about what time curfew is in the
City of Tigard. In response to a question from
Councilor Woodruff regarding what type of
community service is being required of youth, he
said the City has a list of approximately fifteen
agencies where youth can perform community
service. In addition, a young person may propose a
location of their own to perform the community
service if it meets certain criteria.
In response to a question by Councilor Wilson,
there was discussion on whether the Tigard
Municipal Code language is vague or poorly worded.
Judge O'Brien noted that about three or four years
ago the Code language was updated and is less of a
problem. He said there are some areas that could be
improved and noted the example of the high fine
required to be imposed upon motorists who use
private property to avoid a traffic control device.
This may result in non-enforcement in that the fine
seems to be out of proportion to the offense. There
was discussion on recidivism by youth offenders.
The goal of the program is to keep youth out of the
judicial system when possible, by dealing with issues
earl on. After discussion there was a suggestion
Council Meeting Minutes Page 6
May 16, 2006
Agenda Item Discussion & Comments Action Items follow u
that the city talk to the school district about
implementing parenting program education.
5. Discuss Staff Presenter: City Engineer Duenas and
Greenburg Consultant Randy McCourt from DKS
Road
Alternatives A copy of the PowerPoint presentation given to the
City Council is on file in the City Recorder's Office.
The issue before the Council was to discuss the
findings of the study conducted to evaluate
circulation issues and impacts on various alternatives
aimed at improving performance at the Highway
99/Greenburg Road/Main Street intersection.
A copy of a draft memorandum dated December 15,
2005, from Randy McCourt and Nate Schroeder is
on file in the City Recorder's Office. This draft
memorandum contains an executive summary of the
project. Mr. McCourt presented a project overview
including existing conditions, future operations,
alternatives, and initial recommendations. Mr.
McCourt noted the areas where bottlenecks occur.
The future operations and recommendations are
contained in the 99W/SW Greenburg Road
Alternative Study Draft document which is on file in
the City Recorders Office. City Engineer Duenas
noted that there is a meeting later this week
regarding Washington County's project at 99W and
Hall Blvd. City Engineer Duenas noted that at this
meeting, Tigard would request consideration of
pedestrian-friendly elements for this project. There
was discussion about the need to coordinate for the
improvements for the downtown as well as future
plans for ODOT's potential replacement of the
viaduct on 99W. If such a project is followed
though, then this would be an opportunity to
consider reconfiguration of the traffic patterns in the
area. Mr. McCourt noted that the solutions were
not difficult to determine; however, the difficult part
is that the area is built out with commercial buildings
and businesses and proposed solutions have impacts
on the right-of-way and the commercial
environment. Mayor Dirksen noted that this would
be an issue that would need to be addressed and
while he was concerned about the businesses, he
Council Meeting Minutes Page 7
May 16, 2006
Agenda Item Discussion & Comments Action Items follow u
said many Tigard residents may be willing to devote
resources to make the changes needed in the area.
Mr. McCourt noted that, in the long term future for
the area, the property owners might be better
benefited if they were to relocate. There was
discussion about Commercial Street and Center
Street and the change from residential to
commercial that might be realized in the long term.
By reconfiguring the traffic in the area, Mr. McCourt
described how it would be possible for people to
travel in the area without needing to be on 99W.
The Mayor suggested that this is a long term plan
with a ten-year or greater timeframe which would
give people an opportunity to adjust. Other
discussion points were as follows:
• Greenburg/99W recommendations included
to get the signal phasing in place and
establish the turn lanes going north and
south.
• Suggestion to piggy-back onto the Hall Blvd.
project to extend the through lane to
improve operational efficiency
• While it would be "nice" to address the
southbound travel lane, it might make more
sense to wait until other improvements are
made first.
• It was suggested this could wait until the
ODOT viaduct project was done in about 5
years.
• There was discussion about timing of the
different intersection improvements. It was
noted that the Hall Blvd. intersection is too
close to the Highway 217 exit on 99W,
which causes traffic back-up problem. The
location of this intersection makes it
necessary to have queuing for Hall Blvd. and
for Greenburg Road. It was agreed that it
was a moot point with regard to removing
the Hall Blvd. intersection. There was
discussion on the improvements that could
be made to alleviate the queuing back-up.
• It was noted that through some of the
changes it could mean that impacts to the
residential areas on Tigard and Commercial
Streets since traffic would be attracted to
these streets. Mitigation effort pros and
Council Meeting Minutes Page 8
May 16, 2006
Agenda Item Discussion & Comments Action Items follow u
cons were discussed. This might cause
additional problems and may not be worth
the consequences.
• Council direction was to proceed with the
recommendation to work on cost estimates
for a project that would complement the
Hall Blvd/99W project.
• There was discussion regarding the proposed
improvements presented in the Downtown
Plan which included the connection with
Hunziker and Scoffins to remove the "dog
leg."
• Improving Tiedeman/Greenburg Road was
discussed, which might encourage people to
use an alternate route by traveling on Tigard
Street or Commercial Street to get to the
downtown area.
In conclusion it was noted that none of the
alternatives are without problems that will need to
be resolved. Mayor Dirksen said it would be
necessary to look at some difficult choices.
Announcement City Manager Prosser announced that with 3,000
votes counted at this point in time, Measure 34-114
Urban Renewal in Tigard was 63% yes and 37% no.
6. Update on Staff Presenter: Associate Planner Igarta
Streetscape Consultant: Tom Litster, OTAK, Inc.
Design Plan
Associate Planner Igarta reviewed the activities of
the Streetscape Working Group which was formed
to provide guidance and design input through the
formation of the Streetscape Design Plan. A public
open house is scheduled for May 25, 2006 to present
downtown streetscape design concepts to the
community. The PowerPoint presentation, along
with the staff report and materials for the open
house are on file in the City Recorder's Office. The
Council was briefed with the project status report,
overview of the upcoming open house event, and
summary of design concepts for unifying elements,
public art, and gateways and public spaces.
Mr. Litster indicated that, in response to a
suggestion b Councilor Harding, a review of some
Council Meeting Minutes Page 9
May 16, 2006
Agenda Item Discussion & Comments Action Items follow u
of the ideas about City entrance signs might be
incorporated into the downtown streetscape plans.
7. Discuss Staff Presenter: Right of Way Administrator Werner
Revisions to
the Tigard Right of Way Administrator Werner reviewed the
Municipal Code staff report with the City Council. Information
to Incorporate providing background on this issue is on file in the
a Privilege Tax City Recorder's Office. Since the December 13,
2005 discussion, staff has reviewed the feasibility of
applying a privilege tax to telecommunications
providers and other utilities. In each case, any
franchise fees paid pursuant to a current franchise
agreement would be deducted from privilege tax
owed and therefore the tax would generate only an
incremental amount over the current franchise fee
(or no additional revenue if the tax is set at the same
rate as the fee). Advantages and disadvantages of
adopting a privilege tax are outlined in the Agenda
Item Summary on file in the City Recorders Office.
Council discussion followed with support expressed
for the amendment to the Tigard Municipal Code as
well as concerns expressed for waiting until the
performance audits are completed prior to
instituting such a change.
Ift wfts suggested thfft this seems to be ft "band aid-
€ffst-.-After discussion, the majority consensus of
Council was for those utilities that are currently
under a franchise agreement or whose franchise
agreement expires within the next five years should *Minutes amended at the
have their rates maintained at the current franchise June 13, 2006 City Council
fee rate. it was note-' that the *The majority of meeting.
Council was in agreement to include the water and
sewer utilities among those utilities that are charged
a franchise fee (transfer the fees due to the General
Fund). *it wfts Councilor Harding suggested that
this seems to be a "band-aid approach" and the
entire picture should be reviewed first.
8. City Council After discussion, Council consensus was for the City
Report Card Council Report Card to be presented to be
completed by Executive Staff, advisory boards and
commissions. The format and questions will first be
reviewed b the Citizens for Community
Council Meeting Minutes Page 10
May 16, 2006
Agenda Item Discussion & Comments Action Items follow u
Involvement prior to it being distributed. Council
indicated that they would like this to be done by
June 30. It was noted that this would be public
information and made available to the public. It was
also suggested that a volunteer be utilized to compile
the responses to the report card.
9. Council None.
Liaison Reports
10. Non The presentation on recent firefighter training
Agenda Items attended by Mayor Dirksen and City Manager
Prosser will be scheduled for June 27, 2006.
The joint meeting between the school board and
local city councils is tentatively scheduled for June
19, 2006. All City Council members indicated they
would be available on this date.
Councilor Harding will be attending the Metro
Mayors and Chairs Forum on May 19.
A meeting of library stakeholders will be held on
May 31 in the Washington County Public Services
Building. Councilor Sherwood will attend.
Council was reminded that the Fifth Tuesday
meeting will be held on May 30.
Mayor Dirksen said he would like to host a barbecue
for Council and staff this summer and it would
probably be planned for late August.
11. Adjournment 9:36 .m.
i_
U-me-/z.eV
Catherine Wheatley, City corder
Attest:
Mayor, ity of Tigard
Date: ll~ • /3 y
1 A adm\cathy\ ccm\ 2006 \06041 A
Council Meeting Minutes Page 11
May 16, 2006
Agenda Item # '
Meeting Date May 16, 2006
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title: CITIZEN LEADERSHIP GROUP PROJECT PRESENTATION AND
PRESENTATION OF GRADUATION CERTIFICATE
Prepared By Joanne Ben on Dept Head Okay City Mgr Okay
ISSUE BEFORE THE COUNCIL AND KEY FACTS
A group project report by the Gtizen Leadership Series participants.
Council presents Certificate of Appreciation and new city pin to Gtizen Leadership Series graduates.
STAFF RECOMMENDATION
Listen to the report and discuss findings with group members.
KEY FACTS AND INFORMATION SUMMARY
The first biennenial Citizen Leadership Series was presented between September 22 and November 17, 2005.
Course Sessions included: Government Structure & Function in Oregon, Budget & Finance, Land Use,
Transportation, Public Safety, Public Works, Citizen Involvement and Major Local Issues. The course closed
with a group project chosen by the participants. They chose "To recommend a communication model to
allow effective communication between citizens and the City and citizens and citizens".
After many independent group meetings, the team conducted a citizen survey and will present their findings
and recommendations to Council.
The participants included: Doug Vorwaller, Russ Burns, Michael D. O'Brien, Mark Underhill, Diana
Cutonilli, Roger Potthoff, Trish Anderson, Shirley Parsons, Elaine Rank, David Booth, John E. Bowman,
Alison Rhea, Mark NewMyer, Melissa NewMyer, and Cleon Cox III.
OTHER ALTERNATIVES CONSIDERED
None
COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT
Tigard Beyond Tomorrow Goal:
Communication
# 1) The City will maximize accessibility to information in a variety of formats, providing
opportunities for input on community issues and effective two-way communication.
# 2) City policy makers shall facilitate two-way communication by providing timely information and
responding to concerns raised.
# 3) The community will be able to effectively participate in decision-making processes because they
understand the land-use system.
Volunteerism
# 1) City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for
our community.
2006 City Council Goals:
Improve Communication and Relationship with Citizens
ATTACHMENT LIST
N/A.
FISCAL NOTES
N/A
dy
Tigard Citizen Leadership Project 2005/2006
Training: We represent the first class of the Tigard Citizen Leadership series. 15
citizens gathered weekly to hear representatives from each city bureau talk about
the work they do and their concerns. We all were impressed, and came away
with a new outlook on what it takes to keep a city running.
Project: As part of the deal, participants agreed to take on a project for the city. In
our seminars we learned that the city provides us with services and information.
We decided that information was something we could realistically study in the
timeframe we decided on.
Involvement: One of the goals of the Citizen Leadership course was to
encourage greater citizen involvement in city activities.
Project Objectives:
The goal of the 2005 Tigard Citizen Leadership Communications Survey group
was to help improve communications between the City of Tigard and its citizens
by gathering information and presenting our findings. Our question.was, "How
can we help the City of Tigard get information to and from its citizens?"
Method:
We devised a one-page survey to gather information from Tigard citizens
regarding their communications with the city, specifically how they received
notice of city actions and decisions and how they communicated back to the city.
A sample survey is attached to this report.
Surveys were available at the library, and passed around in neighborhoods and
at local meetings of various types. We sought to find out if there was one best
way for people to get and give information concerning City business/issues.
Findings:
There is no one best way for the City to stay in touch with Tigard citizens. All
forms of communication, including e-mail, Cityscape, direct mail, newspaper
notices, website, and phone info lines are worthwhile.
Generally, people fell into two groups: Those that have not needed or wanted to
communicate with the city and those who have. Of the group that interacted with
their city, some said they felt the process went well and the others felt it was a
waste of their time.
We found that, among the communicator group, people liked the city personnel
they talked to, and in general, city personnel had good phone skills.
A weighted representation of citizens' preferred means of communication:
• Cityscape-313
..4
• Mail-238
• Newspaper-153
• Website-147
• E-mail-121
• Public meetings-80
• Other forms of communication included mail, cable TV, and person to
person.
Surveys included a comment section. Comments covered a wide variety of
topics, ranging from: "....we need bathrooms on the buses" to "I think Cook Paris
is great," to "...would like to get burn days."
Recommendations:
Definitely continue to publish the Cityscape; many people find it a valuable
resource. Continue to publish articles that educate the populace about issues
Tigard faces. We felt the April article on what the police do while working an
accident site was very effective. Based on comments from the surveys, articles
on road jurisdiction and how Metro determines population density for the area
would be very useful. Other places for continuous improvement include:-
Phone communications
• Continue to answer phones in a timely fashion (three rings or less if possible).
• Determine if the caller wants a call back and call back within two hours, unless
previously agreed it would take longer.
• Check phone lines with voicemail often and return calls if possible.
• Keep track of calls by time and topic in case people complain later that no one
called them when the caller in fact neglected to leave a number.
• Outgoing voicemail messages should stress leaving name and phone number,
and request callers to speak slowly.
Mail
• Written correspondence should be answered, even if only with a post card.
• Specific groups of people affected by city actions should be notified personally,
as opposed to the more general Cityscape.
Person-to-person
. Mayor Craig Dirksen should model great communications within the city offices.
Web sitelemail
Review navigation on city web site, especially the "contact us" portion to assess
visibility and ease of use. Some suggested additions-
• A drill down list of departments, with details on what subjects each department
addresses
• Include an 'I don't know who' in the department list
Agenda Item #
Meeting Date .S /6
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title: ENHANCED CITIZEN PARTICIPATION UPDATE
r
Prepared By Liz Newton ~ y Dept Head Okay City Mgr Okay
ISSUE BEFORE THE COUNCIL AND KEY FACTS
Review information presented on current and planned opportunities to enhance citizen participation and provide
suggestions and feedback
STAFF RECOMMENDATION
Provide input on the implementation of the expanded neighborhood program and other citizen participation
opportunities.
KEY FACTS AND INFORMATION SUMMARY
One of Council's 2006 Goals is to "Improve Communication & Relationship with Citizens."
➢ Implement the new neighborhood program throughout the City
➢ Conduct a citywide scientific survey/report on city services
➢ Connect Council with students in schools.
Since the October 2005 update on citizen participation, staff met with the Tigard-Tualatin School District
to present the Enhanced Neighborhood Program and the link to schools. Staff met with school PSO's
(Parent Student Organizations) in March and April to describe the program. Community meetings are
scheduled in May in two of the pilot areas and outreach to the third area will occur in June. The program
structure will be developed with interested citizens from the pilot areas and the CCI over the summer.
A city-wide scientific survey on city services is being conducted the week of May 22. A couple of
questions will ask citizens how they prefer to receive information from the city and if they have attended a
city meeting within the last year.
In March, Mayor Dirksen participated with 63 middle and High School students in the 1St TYAC Youth
Summit. The Mayor led a session on leadership and facilitated the closing session. On May 5, Councilor
Harding participated in the Tigard Turns the Tide Youth Symposium. Members of the community came
together to discuss the issue of the ease of access to alcohol by youth and how the community might have
an impact on addressing this issue.
OTHER ALTERNATIVES CONSIDERED
None
COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT
2006 City Council Goals:
• Improve Communication and Relationship with Citizens
- Implement the new neighborhood program throughout the City
- Conduct a citywide scientific survey/ report card on City services
- Connect Council with students in schools.
Tigard Beyond Tomorrow Goals - Community Character and Quality of Life:
Communication
# 1) The City will maximize accessibility to information in a variety of formats, providing
opportunities for input on community issues and effective two-way communication.
# 2) City policy makers shall facilitate two-way communication by providing timely information and
responding to concerns raised.
ATTACHMENT LIST
None
FISCAL NOTES
N/A
Agenda Item # T
Meeting Date 5/16/06
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Tigard Municipal Court Annual Report
Prepared By: judge O'Brien & N. Robinson ept Head Okay //HIV J City Mgr Okay
ISSUE BEFORE THE COUNCIL AND KEY FACTS
Judge Michael O'Brien and Nadine Robinson, Administrative Services Manager, will provide an update on the status of
the Municipal Court in 2005. The report and presentation will address changes in legislation affecting the court and
provide information about the court's caseload and programs.
STAFF RECOMMENDATION
No action required.
KEY FACTS AND INFORMATION SUMMARY
■ The 2005 legislative session required amendments to the court's Base Fine and Violations Bureau schedules, though
the fiscal impact of the session was limited to a new Court Security Fee.
■ The court's total caseload declined by 18% compared to the very high level of 2004, with most of the reduction
attributable to a substantial decrease in the number of citations for speeding violations.
■ The Tigard Youth Court's caseload remained stable, with increases in the number of curfew and tobacco cases and
a decline in the number of theft cases.
■ There was a decline in the number of code enforcement cases during 2005, though the proportion of complex cases
with multiple violations and substantial potential penalties increased.
■ The court upgraded its website and developed additional forms and brochures to provide comprehensive
information to defendants and facilitate interaction with the public.
OTHER ALTERNATIVES CONSIDERED
N/A.
COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT
"Improve Communication and Relationship with Citizens:" The court will continue to make revisions to its website
and written materials to increase citizen understanding of court procedures, traffic safety issues, the Tigard Municipal
Code and Oregon law.
ATTACHMENT LIST
Court Report Memorandum.
FISCAL NOTES
Funds are budgeted for the current programs.
MEMORANDUM
TO: Honorable Mayor and City Council
FROM: Michael J. O'Brien, Presiding Judge
Nadine Robinson, Court Manager
RE: May 2, 2006
DATE: Annual Report from Tigard Municipal Court
Thank you for the opportunity to meet with Council and the City Manager for our seventh
annual review of Municipal Court operations. The highlights of 2005 are presented below. As
always, we would be happy to answer any questions you may have.
1. New Legislation: The 2005 legislative session produced a number of bills that affected
court operations. Unlike the 2003 session, which had a massive impact on every level of Oregon's
court system, this session produced no major changes in policy or procedures. The fiscal impact
was limited to a new Court Security Fee (CSF), whose security enhancements will benefit only the
state courts even though municipal and justice courts are responsible for imposing and collecting the
fee (which averages about $5 for each traffic violation).
The CSF legislation required amendments to the Base Fine Schedule and Violations Bureau
Schedule used by all Oregon courts for traffic violations. The Base Fine is the amount written on
the front of a citation by an officer at the time of a traffic stop. The Oregon Judicial Department is
required to develop a minimum Base Fine schedule, though individual courts may adopt higher Base
Fines. By law, judges can reduce fines no more than 25% below the applicable Base Fine.
In response to this legislation, Tigard Municipal Court amended its Base Fine Schedule as
follows:
Table 1- Revisions to Base Fine Schedule 2005
TYPE OF VIOLATION FORMER NEW BASE
BASE FINE FINE
Class A 437.00 450.00
Class B 237.00 250.00
Class C 141.00 150.00
Class D 94.00 100.00
Tigard's schedule uses rounded numbers that are slightly higher than the minimums adopted
by the Oregon Judicial Department.
Changes in substantive law were focused on fine-tuning existing legislation relating to school
speed zones, pedestrian crossings and other traffic violations.
2. Caseload: The decline in the court's caseload since 2003, an extraordinarily busy year,
continued in 2005. As shown in Table 2, the total number of cases, including traffic, parking,
juvenile and civil infractions, fell by about 18% compared to 2004. However, the caseload for 2005
remained substantially higher than in 2000 and prior years.
Table 2 - Total Court Caseload 2001-05
2001 6,963
2002 .7,351
2003 8,250
2004 7,397
2005 6,037
While the caseload for the Tigard Youth Court remained stable during 2005, the Traffic and
Code Enforcement programs showed the following reductions:
Table 3 - Caseload Fluctuations 2004-05
CATEGORY 2004 2005
Youth Court 110 97
Code Enforcement 376 210
Traffic and parking 6,911 5,730
As in the past, the causes of such variations in the court's caseload can be very complex.
Variables can include factors like enforcement priorities, personnel levels and turnover, funding
levels, and the training and vacation schedules of motor officers assigned to traffic enforcement.
3. Traffic Program: As shown in Table 4, insurance, seat belt, and registration violations
were cited at about the same levels as 2004. There was a 17% reduction in violations relating to
traffic control devices (primarily red lights and stop signs). By far the most significant decline was in
the number of speeding violations cited into the court.
Table 4 - Changes In Citations For Selected Violations 2004-05
Violation 2004 2005
Speeding 2,096 1,341
Traffic control devices 1,014 849
Insurance violations 691 606
No safe belt 630 605
Expired registration 237 220
4. Youth Court: The court adjudicated 97 juvenile misdemeanors and status offenses in
2005, slightly lower than 2004. The court ordered 1,390 hours of community service by youth
offenders, and 1,193 hours were completed by the end of the calendar year. While there was a
reduction in the proportion of referrals for Theft offenses to 36% of our caseload, there was a large
increase in curfew and tobacco violations to 35% and 22% of our caseload, respectively.
Since the inception of the Tigard Youth Court program in 2002, 364 juvenile cases have
been adjudicated. This unique program was developed for first-time offenders in collaboration with
the Tigard Peer Court, Tigard Police Department, Washington County Juvenile Department and
several other agencies. Each case is screened for eligibility by the Peer Court Coordinator and
Juvenile Department before it is accepted by Youth Court.
In a typical misdemeanor case, the court imposes a term of probation with various
conditions including educational programs, community service, letters of apology, a counseling
programs and, when appropriate, restitution. The court has ordered a total of 5,589 hours of
community service since the program began.
Nearly all cited juveniles have appeared at arraignment with one or more parents. The vast
majority (more than 909/6) of juvenile offenders has completed probation successfully.
5. Code Infractions: The court adjudicated 210 civil infractions (Municipal Code
violations) during 2005, compared to 376 in 2004. However, there was an increase in the number of
complex cases involving multiple violations, very large penalty claims and repeat offenders. Sign
code infractions comprise 56% of our civil infractions caseload, followed by citations for noxious
vegetation (239/6). In addition, the court adjudicated 7 adult misdemeanors cited under the Tigard
Municipal Code; these were not included in Table 3 above.
6. Compliance and Traffic School Programs: In cases involving insurance and drivers'
licenses, defendants may be allowed a reasonable time to come into compliance with Oregon law.
In return, a defendant presenting proof of compliance, including a valid license and proof of
insurance, may be granted a reduction in the fine initially imposed by the court. The goal of the
Compliance Program is to enhance public safety in Tigard by increasing the number of licensed and
insured drivers on our streets. Juvenile first offenders and qualified seniors over the age of 65 may
be given the opportunity to participate in a traffic diversion program that generally requires
attendance at a traffic school (such as Trauma Nurses Talk Tough) and a probationary period.
7. Other activities: The court strives to provide a high level of public information about
court programs and procedures. The court's website was upgraded substantially during 2005, and
new brochures on seat belts and restitution procedures were developed and disseminated. A new
civil infraction complaint form, with detailed information for respondents, was developed. The
judge and court manager participated in the Youth Runaway Forum last spring, and the FullCourt
software was upgraded to version 4.0. The judge attended the Oregon Department of
Transportation's judicial education program in traffic safety last March.
8. Revenues: During 2005 the court imposed fines, penalties, costs and assessments
totaling $813,514, a reduction of 11.6% compared to 2004. Of that sum, $71,800 is attributable to
civil infractions, a small increase compared to 2004 despite the sizeable decline in caseload. A
significant portion of revenues collected from traffic violations will be distributed to various state
and other agencies according to a formula provided by statute. This includes a Unitary Assessment
of $37 per violation and the County Court Assessment. In 2005 over $165,000 was turned over to
the Department of Revenue and County for the assessments.
Thank you for giving us the opportunity to present our seventh annual report to Council.
P V A"
i f `.i Yl%~~diC~Bl
Michael J. O'Brien, Presiding Judge.
Nadine Robinson, Manager
Tigard Municipal Court
1
r ~
---_1. -Traffic
2. Youth Court
3. Civil Infractions
2
rt Security Fee
ended Base Fine and Violations Bureau schedules
sions to Rules of the Road: school-zone
ding violations, pedestrian violations.
3
Revisions to Base Fine Schedule (2005)
2004 2005
Class A 437.00 450.00
Class B 237.00 250.00
Class C 141.00 150.00
Class D 94.00 100.00
4
violations adjudicated.
Cs. total casc,lo :d dccrcased by about 18%
ared to 2004.
ry reason for decline: decrease in speeding
ns.
e caseload remained stable.
infractions declined, but number of serious
tions increased.
5
violations adjudicated during 2005.
rig=city ns lecreas d by 755 violations
ared to 2004.
is control devices decreased by 165.
elt violations continued at high level: 605 in
compared to 630 in 2004. Still about 65%
r than 2003.
r violations remained stable.
7
=Mon
nnel levels and turnover in the traffic unit
TCCI17t;I7C PT10T1C1eS
ng levels
g schedules for new traffic unit officers
8
of traffic offense and applicable maximum or
_uMI-fims=-:Sta w ows reduction of 25%
base fine in most cases.
ous record.
vating or mitigating circumstances:
dant's explanation, lack of intent, extent of
liance, indigency, recommendation of City.
ideration of costs to community for law
cement and adjudication.
9
$1
O Fine
O Unitary
Assessment
$48 ■ County Jail
Assessment
$37 0 Court Security
Fee
i ■ Medical Liability
Assessment
10
surance and license cases.
-t oil- to=€rti s=fs ho comply within time
ed by court.
dants must submit proof of insurance and valid
e.
for equipment violations can be reduced if
dant in compliance.
promote public safety by increasing number of
ed and insured drivers on Tigard's streets.
11
e first offenders.
r`,~ver
`;v@i cl" records.
belt violations: program expanded (clean
d still required).
ements may include: attend a traffic school
rauma Nurses Talk Tough), receive no
ns for a specified period.
12
enile misdemeanors and status offenses filed
~ " 5 a sn - =due io' ince 2004.
ehnquency cases filed since 2002, when
am began.
of citations in 2005 were for theft offenses
cited for curfew violations
cited for tobacco violations
13
y all juveniles appear with parents.
t 96/F nter-jaiy-pleas after full misdemeanor
ment.
than 90% complete probation successfully.
hours of community service ordered in 2005;
hours completed by 12/31/05.
hours ordered since Youth Court began.
14
pt and fair adjudication.
bility_for offenders.
ct the community by deterring repeat offenses.
tion for victims and community.
e involvement of parents.
ation about laws and legal system.
15
d substantial consequences, including as
J~riate: _
nch probation with 100% compliance expected.
ernative community service.
tinseling programs such as Theft Talk.
yment of fine or court diversion fee.
tters of apology to victims.
tim restitution, as appropriate.
service in Peer Court.
renting classes.
16
itations for Municipal Code violations in 2005,
TOM Gases -M-:2004.
of citations for sign violations
for noxious vegetation
ase in serious violations: repeat offenders,
,le violations, large penalty claims.
00 in penalties assessed during 2005, a small
se over 2004.
17
-saw
o appear, pay a fine or obey a court order may
t judgment in amount of base fine or maximum.
nsion of defendant's right to drive.
ollection charge.
al to collection agency.
warrants for juvenile offenders as appropriate.
le or quadruple civil penalties for repeat civil
tions as provided by Municipal Code.
18
budget: $237,132 (FY 2005-2006)
t unpo ed total of b 3,514 in fines, fees, costs
ssessments during 2005.
uction of about 11% since 2004.
000 disbursed to Oregon Department of
ue and Washington County for costs and
ments.
19
s include:
eiit rgiiirrts'- frtqii&cy, terms and duration.
ative changes in fine schedules
nal bankruptcies
nse to license suspensions
t of compliance in civil infractions
referred to collection agencies
t judgments
20
ourt upgraded to version 4.0
rah -
orms and brochures developed to assist public
rovide useful information.
Runaway Forum
n Department of Transportation judicial
lion Program
nal Association for Court Management Annual
rence
21
V
13125 S.W. Hall Blvd.
Tigard, Oregon 97225
~vwm.tigard-orgov/cr- ballldepartmentslmunidpa! court
22
AGENDA ITEM # 17
FOR AGENDA OF May 16, 2006
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITL Greenburg Road Alternatives Analysis Report
PREPARED BY: A.P. uenas DEPT HEAD OK CITY MGR OK
ISSUE BEFORE THE COUNCIL
Continue Council discussion regarding the findings of the study conducted to evaluate circulation issues and impacts of
various alternatives aimed at improving performance at the Highway. 99W/Greenburg Road/Main Street intersection.
STAFF RECOMMENDATION
That Council continue discussion, ask further questions, provide input on the alternatives, and provide direction on
possible implementation of a project to improve traffic circulation in that area.
INFORMATION SUMMARY
At the meeting on April 18, 2006, Council listened to a presentation summarizing the various alternatives examined
for improving performance at the Greenburg Road/Highway 99W/Main Street intersection. The agenda for that
meeting was extensive and Council wanted more time to further discuss the alternatives and ask additional
questions. This agenda item provides that opportunity.
Following Council input, Council direction will be requested regarding possible implementation of a project to
improve that intersection and provide better circulation across and through Highway 99W in that area.
OTHER ALTERNATIVES CONSIDERED
None
COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT
Traffic circulation improvements at the Greenburg Road/Highway 99W/Main Street intersection address the Council
Goal to "Improve 99W Corridor." These improvements also support the Tigard Beyond Tomorrow Transportation
and Traffic goals of "Improve Traffic Flow" and "Improve Traffic Safety."
ATTACHMENT LIST
1. Draft Memorandum from DKS Associates dated December 15, 2005. Subject: Tigard OR 99W/SW
Greenburg Road Alternatives Study
2. Copy of Powerpoint presentation at the April 18, 2006 meeting
FISCAL NOTES
The alternatives examined are conceptual in nature to determine what works best to alleviate congestion and
improve circulation at this intersection. No cost estimates have been prepared at this point. The alternative that
appears best able to achieve those goals without creating significantly adverse impacts on other City streets may be a
candidate project for funding for funding through a new funding source, such as a local gas tax.
i:%eng~gus\councll agenda summadest5-16.06 greenourg road alternatives analysis report ais.doc
DKS Associates
TRANSPORTATION SOLUTIONS
1400 SW Avenue, Suite 500
Portland, OR 97201
Phone: (503) 243-3500
Fax: (503) 243-1934
DRAFT MEMORANDUM
TO: Gus Duenas, City of Tigard
FROM: Randy McCourt, P.E., P.T.O.E.
Nate Schroeder
DATE: December 15, 2005
SUBJECT: Tigard OR 99W/SW Greenburg Road Alternatives Study P05227-000-000
This memorandum summarizes the transportation analysis conducted for the OR 99W corridor
from OR 217 to SW Johnson Street in Tigard, Oregon The primary purpose of this study is to
evaluate circulation issues and impacts of various operation alternatives to improve performance
at the OR 99W/SW Greenburg Road intersection
EXECUTIVE SUMMARY
Project Description
The intersection of OR 99W and SW Greenburg Road is located in downtown Tigard, as shown
in Figure 1. The OR 99W corridor is designated by ODOT as a highway of statewide
importance, and carries between 41,000 and 45,000 vehicles per day'. Improvements to the OR
99W/SW Hall Boulevard intersection are currently being considered by Washington County
through MSTIP2. This project focuses on improvements to the OR 99W/SW Greenburg Road
intersection.
Existing Conditions
Currently, all intersections within the study area operate at level-of-service (LOS) D or better
during the PM peak hour. There are however, extensive queuing deficiencies at the intersection
of OR 99W and SW Hall Boulevard, and along the OR 99W corridor within the study area,
which back up between intersections due to closely spaced intersections. Vehicle delay is also a
problem along the OR 99W corridor under existing conditions, where the AM and PM peak hour
arterial level-of-service is F.
' 2004 Volume Tables, Oregon Department of Transportation.
2 MSTIP = Major Streets Transportation Improvement Program
Q
W
Q
U
Q
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v
A
217
NORTH DAKOTA
PFAFFLE T
Q
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J .4_
rn > yG~2t~
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~ ST co
s
N 3T G\~~G 'Li
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99W ~a 9~ P5~
y9
LEGEND DKS Associates
O Study Intersections TRANSPORTATION SOLUTIONS NO SCALE
STUDY AREA
Tigard OR 99W/SW Greenburg Road Alternatives Study DRAFT
December 15, 2005
Page 3 of 15
Future Operations and Recommendations
There is currently a plan to improve the OR 99W/SW Hall Boulevard intersection, and these
improvements were assumed in the analysis of this project. The proposed upgrades to the OR
99W/SW Hall Boulevard intersection includes:
■ Adding a northbound left-turn lane, which eliminates the need for split phasing
■ The addition of a southbound right-turn lane
• An additional eastbound through lane that would continue from just east of SW
Greenburg Road to the OR 217 SB on/off-ramps
Theses enhancements improve the operations of that specific intersection; vehicle delay is
decreased and the volume-to-capacity ratio is improved. However, the average delay per vehicle
traveling along OR 99W is increased at the OR 99W/SW Greenburg Road intersection. Several
alternative improvements to OR 99W/SW Greenburg Road were considered. Improvements to
the OR 99W/SW Greenburg Road intersection that would further improve the operations of the
OR 99W corridor includes the following:
■ Adding dedicated left-turn lanes to both northbound and southbound approaches,
which eliminates the need for split phasing and improves operational efficiency
■ Continuation of eastbound through lane from SW Hall Boulevard through SW
Greenburg Road intersection
Under longer term future conditions, additional mitigations are required to achieve acceptable
LOS requirements. The City's Transportation System Plan call for other roadway and
intersection improvements that would cumulatively address future capacity needs in this study
area. A phasing plan will be needed from the short term to the long term to address what could
ultimately be more than five million dollars of roadway improvements. These potential
mitigations include:
■ Widen OR 99W to seven lanes from SW Greenburg Road to OR 217 and beyond
■ Additional northbound left-turn lane at OR 99W/OR 217 NB off-ramp intersection
■ Additional southbound right-turn lane at OR 99W/OR 217 SB off-ramp intersection
■ Dedicated westbound right-turn lane at OR 99W/SW Hall Boulevard
■ Additional northbound and southbound through lanes on SW Hall Boulevard at OR
99W as part of the five lane roadway improvement
■ Dual southbound left-turn lanes at OR 99W/SW Hall Boulevard
■ Dual southbound left-turn lane at OR 99W/SW Greenburg Road
BACKGROUND
Study Area
The intersections selected for this study were those closest to the OR 99W/SW Greenburg Road
intersection. A total of five signalized intersections were included for analysis along the OR
99W corridor. These intersections operate under actuated-coordinated conditions. As
maintained by ODOT.
Tigard OR 99W/SW Greenburg Road Alternatives Study DRAFT
December 15, 2005
Page 4 of 15
Roadway Network
Table I identifies the key roadways located in the study area, their functional classification, and
approximate average daily traffic. These roadways are shown in Figure 1.
Table 1: Roadway Network Summary
Motor Vehicle Functional Class
Roadway - - Approximate ADT
OD024 Metro Wash. Co. Ti ar
OR 217 State Arter Principal
Freeway Freeway 118,300? N/O OR 99W
Highway 99,200 7 OR 99W
(freeway)
OR 99W HS ate Arterial Arterial Arterial 46,600'
ighway SW Hall District Minor Arterial Arterial 10,606'N/0 OR 99W
Boulevard Highway Arterial 11,8007 S/O OR 99W
SW Greenburg N/A Major 10,000 N/O OR 99W
Road Arterial Arterial Arterial g
6,900 S/O OR 99W
SW Johnson N/A N/A Neighborhood Neighborhood 3,100 N/O OR 99W
Street Route Route 6,4008 S/O OR 99W
Notes: N/A = Not Applicable N/O = North of
N/D = No Data Available S/O = South of
Other Modes of Transportation
Within the study area there are several other s
modes of transportation. Bicycles and _
pedestrians are accommodated throughout most - of the study area, and at most of the study
intersections. The most significant pedestrian
activity occurs at the OR 99W/SW Greenburg
Road intersection, where a total of 58 pedestrians'
utilized the intersection during the PM peak
hour. Other intersections only had 3 to 25 -
.n
pedestrians during the PM peak hour. Within the
study area, dedicated bike lanes are provided
along most of OR 99W, along SW Greenburg Road north of OR 99W, and along SW Hall
Boulevard. Table 2 summarizes the PM peak hour bicycle activity at each of the study
intersections. Bicycle traffic diminishes significantly near the OR 99W/OR 217 interchange.
3 1999 Oregon Highway Plan, Appendix D, Oregon Department of Transportation.
4 Regional Transportation Plan, Figure 1. 13, Metro, 2004.
5 2002 Transportation System Plan, Exhibit 12, Washington County.
6 Transportation System Plan, Chapter 8, City of Tigard.
7 2004 Transportation Volume Tables, Oregon Department of Transportation, Traffic Counting Program.
8 ADT estimated based on PM peak hour counts conducted by All Traffic Data on September 22, 2005.
Tigard OR 99W/SW Greenburg Road Alternatives Study DRAFT
December 15, 2005
Page 5 of 15
Table 2: PM Peak Hour Bicycle Activity
Intersection Northbound Southbound Eastbound Westbound Total
OR 99W/OR 217 NB Ramps9 0 0 0 0 0
OR 99W/OR 217 SB Ramps9 0 0 1 0 1
OR 99W/SW Hall Blvd.10 4 2 2 1 9
OR 99W/SW Greenburg Rd.10 1 3 1 7 12
OR 99W/SW Johnson St.10 1 4 3 2 10
Note: Assumes OR 99W is an east-west roadway
There are also several transit routes in the area, which
are summarized in Table 3. Several bus routes utilize
the Tigard Transit Center that is located on SW
- Commercial Street in downtown Tigard. Bus route
AW7
# 12 is a frequent service route, and bus routes #64,
#94, and #95 are rush-hour service routes, which
provide service only during the peak hour in the
direction of highest demand. Bus routes on OR 99W
are impacted by congestion during the peak periods.
Bus routes #45, #76, and #78 provide standard service,
which may be limited during off-peak hours depending
on route. Commuter rail is also being developed for the region and will utilize the railroad tracks
that run through Tigard. It is assumed approximately 35-50 additional trains will run through the
downtown Tigard area daily, after full implementation of the commuter rail programs 1
Table 3: TriMet Bus Routes in the Study Area
Primary Roadways PM Approximate Service Utilizes
Route _ Traveled ~ Headwayr2 LOS,;., Type TigardTC
#12 (Barbur Blvd.) OR 99W, Main St., 15 mins. C Frequent Yes
Commercial St. Service
Johnson St. Main St. Standard
#45 (Garden Home) 20-30 mins. D Yes
Commercial St. Service
#64 (Marquam Hill/Tigard TC) OR 99W, Main St., 30-35 mins. E Rush-hour Yes
Commercial St. Service
#76 (Beaverton/Tualatin) Hall Blvd., Commercial St., 30 mins. D Standard Yes
Main St., Greenbur Rd. Service
Hunziker Rd., Hall Blvd., Standard
#78 (Beaverton/Lake Oswego) Commercial St., Main St., 30 mins. D Service Yes
Greenbur Rd.
494 (Sherwood/Pacific Hwy OR 99W 10 mins. B Rush-hour No
Express) Service
#95 (Tigard/1-5 Express) OR 99W 20-30 mins. D Rush-hour No
Service
Level of Service (LOS) for transit service based on headway: less than 10 minutes= LOS A;
10-14 minutes = LOS 13; 14-20 minutes = LOS C; 20-30 minutes = LOS D; 30-60 minutes = LOS E; and greater than 60 minutes = LOS F.
9 Based on traffic counts performed by Traffic Smithy Inc. on May 4, 2004.
10 Based on traffic counts performed by All Traffic Data on September 22, 2005.
11 Based on phone conversation with Larry Phipps of Portland & Western Railroad Inc. on September 27, 2005.
12 Headways approximated based on bus schedules located online at trimet.org.
Tigard OR 99W/SW Greenburg Road Alternatives Study DRAFT
December 15, 2005
Page 6 of 15
EXISTING MOTOR VEHICLE OPERATION
Traffic Counts
Traffic counts were conducted at the five intersections located along the OR 99W corridor from
SW Johnson Street to OR 217. The study intersections included the OR 217 northbound ramps,
the OR 217 southbound ramps, SW Hall Boulevard, SW Greenburg Road, and SW Johnson
Street. The intersections were counted during the PM peak period (4:00 PM to 6:00 PM) on a
weekday during September 200513. The existing traffic volumes are shown in Figure 2.
Traffic Performance
An intersection performance analysis was conducted using the PM peak hour volumes and
Synchro14 software to determine the level of service and volume-to-capacity ratios based on the
Highway Capacity Manual 2000 methodology for signalized intersections 15. Level of service
(LOS) is used as a measure of effectiveness for intersection operation based upon average
vehicle delay. LOS A, B, and C indicate conditions where vehicles can move freely. LOS D and
E are progressively worse, and LOS F represents conditions where traffic volumes exceed the
capacity of a specific movement resulting in long vehicle queues and delays. Table 4
summarizes existing PM peak hour traffic conditions.
Table 4: Intersection Performance for Existing 2005 PM Peak Hour Conditions
Study Intersection Delay LOS V/C
Signalized
OR 99W/OR 217 NB Ramps 8.8 A 0.68
OR 99W/OR 217 SB Ramps 23.2 C 0.76
OR 99W/SW Hall Blvd. 48.0 D 0.90
OR 99W/SW Greenburg Road/SW Main St. 40.9 D 0.88
OR 99W/SW Johnson St./SW Main St. 19.9 B 0.77
LOS = Level of Service
A/A = Major Street LOS/Minor Street LOS
Signalized Delay = Average Control Delay per Vehicle
V/C = Volume-to-Capacity Ratio
All of the study intersections currently operate within the operational standards set by the Oregon
Department of Transportation (ODOT). According to ODOT, the intersections along OR 99W
are required to have a volume-to-capacity ratio of 0.95 or betterl6. The intersections perform
slightly worse than documented in the Tigard TSP for 1999 conditions.
13 Traffic counts conducted by All Traffic Data, Inc. on September 22, 2005.
14 Synchro 6, Traffic Signal Coordination Software, Trafficware, 2003, Version 6 (Build 612).
15 Highway Capacity Manual 2000, Transportation Research Board, Washington, D.C., 2000, Chapter 16.
16 1999 Oregon Highway Plan, Alternative Highway Mobility Standards, Table 7, Oregon Department of
Transportation.
217
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LEGEND DKS Associates
1.p - Study Intersection & ® Signalized Intersection (t) Figure 2
Number TRANSPORTATION SOLUTIONS NO SCALE
00 -Peak Hour Traffic Volume f- -Lane Configuration EXISTING GEOMETRY AND
mmm -VdumeTurn Movement PM PEAK HOUR
Left•Thv-Ri ht TRAFFIC VOLUMES
Tigard OR 99W/SW Greenburg Road Alternatives Study DRAFT
December 15, 2005
Page 8 of 15
Although each of the intersections meets the required standards, there is excessive queuing and
delays along OR 99W and side streets within the study area. The existing arterial level of
service, which is based on average speed, is at LOS F along OR 99W for most ofthe study
area 17. Analysis of travel speed in the study area was conducted by simulation of PM peak
conditions using the Synchro/Sim Traffic software. A summary of the Highway Capacity
Manual (HCM) LOS standards is shown in Table 5Table 5, and a summary of the existing LOS
conditions are shown in Table 6. The results of the simulation match actual travel speed
observations in the corridor during the PM peak conditions, the results of these observations are
shown in Figure 3.
Table 5: Highway Capacity Manual Arterial LOS
1 Urban Street'Class "IL
Range offree flow speeds (FFS) 45 to 35 mi/h
Typical FFS 40 mi/h
LOS Average Travel Speed (mi/h)
A >35
B >28-35
C >22-28
D >17-22
E >13-17
F = 13
Table 6: Existing LOS Conditions Along OR 99W
OR 99W Roadway Segment Direction Average Arterial
o Travel Seed LOS
Southwest of SW Johnson St. EB 14 E
W B
SW Johnson St. to SW Greenburg Rd. EB 8 F
WB 21 D
SW Greenburg Rd. to SW Hall Blvd. EB 9 F
WB I1 F
SW Hall Blvd. to OR 217 SB ramps EB 20 D
WB 6 F
OR 217 SB ramps to OR 217 NB ramps EB 24 C
WB 6 F
East of OR 217 NB ramps EB
WB 6 F
Overall Corridor LOS (OR 217 to SW Johnson St.) EB 11 F
WB to F
Note: N/A = Not Applicable
17 Highway Capacity Manual 2000, Chapter 15, Exhibit 15-2, Transportation Research Board.
Tigard OR 99W/SW Greenburg Road Alternatives Study DRAFT
December 15, 2005
Page 9 of 15
L S7 , r 2W5 Weekday FM Peak
Spew
s { ;~~}-•r""'#I('''!''-d c - .va►'" lau~eS tO mpM1
20
i
ww40ffo 1t
# \~J A
5~ r
t T qrd
Figure 3: PM Peak Travel Speed Observations
Based on Floating Car Surveys, October 2005
Much of the operational deficiencies that occur today result from sub-standard access spacing
where queues from one intersection spill into adjacent intersections. Access spacing also does
not meet the standards set by ODOT, which requires that the minimum distance from a freeway
interchange to the first major intersection be at least 1,320 feet's. The existing access spacing
from the OR 217 interchange to SW Hall Boulevard is approximately only 675 feet and another
675 feet from SW Hall Boulevard to SW Greenburg Road, which are below the standard
spacing.
FUTURE OPERATIONS AND OPTIONS
Circulation Alternatives
There were several alternatives that were examined to improve the operations at the OR
99W/SW Greenburg Road intersection, and relieve congestion along OR 99W and decrease
delay along the corridor. These alternatives are summarized in this section.
0
18 1999 Oregon Highway Plan, Appendix C, Table 17, Oregon Department of Transportation.
Tigard OR 99W/SW Greenburg Road Alternatives Study DRAFT
December 15, 2005
Page 10 of 15
Alternative 1:
The addition of a median at the OR 99W/SW
Greenburg Road intersection would reduce
? conflicting movements on OR 99W, improving
operation of OR 99W. However, based on the
Metro Regional Travel Demand Model, there is a
large impact to the immediate neighborhood
streets and surrounding area. Particularly SW 98tH
Avenue and SW Commercial Street would gain
~S- 2,000 to 3,000 vehicles per day (VPD) on local
streets. Eliminating through and left-turn
movements from the intersection results in the
diversion of trips to other routes, many of which
are also congested today or in the future.
Roadways affected include Scholls Ferry Road,
"w SW Locust Street, OR 217, SW 72"d Avenue, SW
Pfaffle Street, SW Oak Street, SW Hunziker
Street, and SW Hall Boulevard. Any median alternative would significantly impact access to
downtown Tigard. Due to the impact to local streets and congested collectors/arterials, this
alternative was eliminated.
Alternative 2:
Diverting traffic from SW Greenburg Road to SW
Tigard Street via SW Tiedeman Avenue and
implementing a median at the OR 99W/SW
Greenburg Road intersection potentially improves
conditions along OR 99W. This alternative would
add approximately 6,000 to 7,000 vehicles per day
to the existing 5,000 vehicles per day traveling on
SW Tigard Street. Three lane improvements to
e SW Tigard Street and SW Tiedeman Avenue
t would need to be considered. Grant Street would
gain 2,000 to 3,000 VPD. Additionally, the
' diverted traffic would be funneled into downtown
:r.
Tigard and would still end up using OR 99W
providing limited operational benefit. This
alternative was eliminated because its impacts
~`ti appeared greater than its benefits.
Tigard OR 99W/SW Greenburg Road Alternatives Study DRAFT
December 15, 2005
Page 11 of 15
% Alternative 3:
. Constructing a connector (backage road)
between SW Hall Boulevard and SW Greenburg
ti Road helps to relieve traffic on OR 99W and
` provides an alternative route for median impacts.
The new connector reduces the impacts noted in
Alternative #1. However, this alternative
significantly increases traffic on SW Hall
Boulevard, which has little or no residual
capacity. The area of impact is confined to a
smaller area, but the right-of-way impacts to that
area are significant. A large amount of property
would need to be acquired to implement this
alternative and the benefit to OR 99W is limited.
it The combination of right-of-way and network
impacts to SW Hall Boulevard from the median
led to the dismissal of this alternative.
Alternative 4:
The addition of travel lanes at OR 99W/SW
Greenburg Road intersection with the connector
between SW Hall Boulevard and SW Greenburg
l t Road potentially provides improvement to the
OR 99W corridor. These improvements require
a large acquisition of right-of-way to construct
the added turn lanes and the connector. The turn
`z lanes at OR 99W/SW Greenburg are effective in
improving traffic operation (as was found in the
TSP). After analyzing the value of the backage
road using the Metro Travel Demand Model, it
1<4 was determined that the connector does not
improve conditions along OR 99W
commensurate with the impacts (only about
t 2,000 VPD use the backage road). This
gyp, alternative was analyzed in more depth without
including the SW Hall Boulevard to SW
Greenburg Road cross connection.
Tigard OR 99W/SW Greenburg Road Alternatives Study DRAFT
December 15, 2005
Page 12 of 15
Two more extensive circulation changes were
tested
Alternative 5:
' This option included creating two enhanced
' portals to downtown Tigard via improved SW
Tigard Street and SW Walnut Street extension.
'1t The property impacts of acquiring the needed
. , F right-of-way to construct a new SW North
A Dakota Street connection to SW Tigard Street, a
w SW Walnut Street extension, and widening SW
Tigard Street are significant. While the new
portals increase access to downtown they do not
eliminate the need for further improvements at
• OR 99W/SW Greenburg Road. The SW Walnut
Street extension helps reduce some OR 99W
traffic but is a much longer term project as
defined in the TSP. SW Tigard Street widening
to three lanes would help but has operation issues
at the key junctions (SW Greenburg Road/SW
Tiedeman Avenue, SW Tiedeman Avenue/SW Tigard Street) and only attracts 2,000 to 3,000
VPD for the investment (and right-of-way impacts). The alternative was considered a longer
term improvement and dropped from further short term evaluation.
Alternative 6:
A median concept at OR 99W/SW Greenburg
,f Road combined with a new north/south route via
' SW Nimbus Avenue/SW Tigard Street was
tested. The SW Nimbus Avenue extension is
outlined in the TSP and Metro's Regional
Transportation Plan. IT would attract significant
traffic 8,000 VPD) and replace SW Greenburg
Road access to downtown. IT would have the
greatest benefit to OR 99W (over + 7,000 VPD).
$ ti However, the impacts (wetlands, right-of-way
and added downtown Tigard traffic) render this
4• ~
alternative at best a long term consideration. The
Downtown Tigard Traffic Study from 16 years
ago made similar finding about this concept.
This option was dropped from short term
consideration.
Tigard OR 99W/SW Greenburg Road Alternatives Study DRAFT
December 15, 2005
Page 13 of 15
Short term Improvements
All alternatives which improve OR 99W/SW Greenburg Road will have impacts (to properties,
wetlands or traffic to varying degrees). The alternative that appears to best balance improved
operational performance with downtown access and impacts, is one that specifically adds
capacity to OR 99W/SW Greenburg Road. Using the assumed improvements to OR 99W and
SW Hall Boulevard, and Alternative #4 as a starting point (Figures 4 and 5), much of the
operational deficiencies can be removed. Although operations at the OR 99W/SW Hall
Boulevard intersection are improved the benefit to the OR 99W corridor is not improved without
further improvement. The elimination of split phasing at the OR 99W/SW Hall Boulevard
results in more efficient use of the cycle length, but the split phasing at OR 99W/SW Greenburg
Road still creates a bottleneck along OR 99W. As a result, short-term improvements were
proposed for SW Greenburg Road to improve the performance along OR 99W.
` 69W '
41~ Foisting ~~U"( 41= - - Existing - Proposed
F -Proposed HALL GREENSURG
BLVD RD
Figure 4: Short term Hall Imp. Figure 5: Short term Greenburg Imp.
The additional northbound and southbound turn lanes at each intersection eliminate the need for
split phasing, which increases the efficiency of these intersections. The added third eastbound
through lane is extended through the SW Greenburg Road intersection to increase capacity.
With the added geometry and elimination of split phasing, the coordination along the OR 99W
corridor is also improved. As a result, the delay experienced by vehicles on OR 99W is
decreased with the improvements made at both intersections. A comparison of the overall
arterial level of-service is shown in Table 7 for short term conditions.
Table 7: Overall Existing Arterial LOS Conditions for OR 99W
Short-term Improvement Direction Average Arterial
of Travel Speed LOS
Existing Geometry and Lanes EB 11 F
WB 10 F
Add MSTIP SW Hall Boulevard Improvements EB 15 E
WB 9 F
Add SW Hall Boulevard plus SW Greenburg Road EB 18 D
Improvements WB 17 E
Note: N/A = Not Applicable
These additional lane improvements would impact properties adjacent to the OR 99W/SW
Greenburg Road intersection. Widening SW Greenburg Road would have right-of-way impacts
extending 400 feet away from OR 99W on both sides of the street. The added lane on OR 99W
Tigard OR 99W/SW Greenburg Road Alternatives Study DRAFT
December 15, 2005
Page 14 of 15
would likely require a wall to minimize right-of-way impact to the south. While detailed cost
estimates are needed, it is likely these added lanes (if done with the OR 99W/SW Hall Boulevard
project) would be at least two to three million dollars.
Long term Improvements
Given the substantial impact of adding capacity at OR 99W/SW Greenburg Road, the
performance of the short term was tested in the longer term (approximately 20 year horizon)
using the TSP forecasts. The short term improvements would not be adequate in the TSP future
scenario. It is likely they would only address five years of growth, although improvements
would be substantially better than existing geometry. The TSP acknowledged the greater
capacity needs in the future. Because of this a phasing plan should be developed that addresses
achievable short term improvements that are consistent with long term needs.
The long term needs were evaluated and three additional improvements were needed at OR
99W/SW Hall Boulevard and two more at OR 99W/SW Greenburg Road beyond the short term
improvements. At OR 99W/SW Hall Boulevard (Figure 6) the addition of a second southbound
left-turn lane, a westbound right-turn lane, and accommodation of the five lane (two added
through lanes) cross section on SW Hall Boulevard for at least 500 feet each side of OR 99W is
needed. At OR 99W/SW Greenburg Road (Figure 7) adding a second southbound left-turn lane
and extending the third OR 99W westbound through lane across SW Greenburg Road before
dropping it back to two lanes would be needed.
~11~►~► _J4)JkX
t
L
e.~:. r {
: `99
r ~
s►
Ott
HALL GREENBURG
BLVD RD
Figure 6: Long term Hall Imp. Figure 7: Long term Greenburg Imp.
These improvements are significant and will take time to implement. While detailed cost
estimates are necessary, cost beyond five million dollars could be expected. The benefit is that
with these improvements, OR 99W would operate comparably to today, with 20 years of growth.
The intersection performance for the Future TSP PM peak scenario is summarized in Table 8.
Tigard OR 99W/SW Greenburg Road Alternatives Study DRAFT
December 15, 2005
Page 15 of 15
Table 8: Intersection Performance for Future TSP Mitigated PM Peak Hour Conditions
Study Intersection Delay LOS V/C
Signalized
OR 99W/OR 217 NB Ramps 13.6 B 0.77
OR 99W/OR 217 SB Ramps 26.0 C 0.87
OR 99W/SW Hall Blvd. 50.7 D 0.98
OR 99W/SW Greenburg Road/SW Main St. 24.3 C 0.71
OR 99W/SW Johnson St./SW Main St. 21.2 C 0.73
LOS = Level of Service
A/A = Major Street LOS/Minor Street LOS
Signalized Delay = Average Control Delay per Vehicle
V/C = Volume-to-Capacity Ratio
When analyzing traffic operations for long-term cases, the 1999 Oregon Highway Plan (OHP)
standards must be met. However, if any modifications are made to the geometry of an ODOT
facility, it is then subject to the requirements of the 2003 Highway Design Manual (HDM). The
volume-to-capacity (V/C) ratio standards in the HDM are generally lower than those in the OHP.
The OHP V/C ratio standard for the OR 99W corridor within the study area is 0.9516. The only
intersection that the OHP standard applies to is OR 99W/SW Johnson Street, which meets the
standard. Each of the other intersections would need to be modified and therefore would need to
meet the HDM V/C ratio standard of 0.7519. The only intersection that meets the HDM standard
is OR 99W/SW Greenburg Road. A design exception would be required for the OR 217 off-
ramps and the OR 99W/SW Hall Boulevard intersection.
19 2003 Highway Design Manual, Chapter 10, Table 10-1, Oregon Department of Transportation.
Pacific Highway/Greenburg Road
Alternatives Study
April 18, 2006
City Council Work Session
• o
Overview
M
• Existing Conditions
• Future Operations
• Alternatives
• Initial Recommendations/Discussion
1
Existing Conditions
• OR 99W 41,000 to 45,000
vehicles per day
• Greenburg 10,000 vpd
• OR 99W at Hall and g I
Greenburg are at Level of
Service D - little available
_--1 ~
capacity
• Peak directional traffic
volume of 2000 vehicles
per hour - some of the
highest in the region
• Existing access spacing
of 675 feet - standard
1,320 feet to ORE 217
Existing Conditions
E _1 1~~ LJ 40, 2005 Weekday PM Peak
R ENeG ; f Tined 6pod
T T-
Ti:g'ard 7 _
2
Existing Conditions
• Travel Speed on OR
99W from OR 217 to
Main/Johnson 10 mph
- relates to level of
service F
• Split traffic signal
phases are problematic
to capacity
• Bus transit headways
are 15 to 30 minutes -
level of service E to C
• About 10 bicycles and
25 pedestrians per hour
in the PM peak
Future Conditions - Hall/OR 99W
• MSTIP Project -
planned for OR "I"`~
99W/Hall adds turn
J~^n
lanes
• Elimination of split w
traffic signal phase
• Added eastbound
lane from
Greenburg to OR
217
3
Greenburg/OR 99W Alternatives
❖ Congestion
❖ Gateway to Downtown
❖ Access Management
❖ Pedestrian Safety
❖ Alternative Routes
❖ Coordination with other Transportation
Investments
❖ Achieving Design Standards -Access,
Level of Service, Queuing
Greenburg/OR 99W
y
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ALL CONIIECTIOto AO.matM M
OREENDURO ROAD TO NAIL BOIA.DVARD
CONNECTOR
5
Findings
• Options that include a median on OR 99W
would increase neighborhood travel by
2000 to 3000 vpd - Commercial, Grant
and Tigard are most impacted
• Diversions caused by a median impact
many near capacity intersections as far
away as Scholls Ferry, 72nd and Pfaffle
Findings
• Backage road connectors on each side of
OR 99W help relieve traffic on Pacific
Highway, but would have significant right-
of-way impacts unless considered with
redevelopment
• Turn Lanes appeared to have the most
significant benefit to traffic operation
today and well into the future - confirmed
in the TSP
6
Findings - Phased Improvement
Q _ t
C{ 99 : i 99W~
a • Existing
1~ • Proposed ~
GREENBURG
RD GREENBURG
RD
7
Vision
TIgeM Downtown Improvement Plan
• Guiding PdndPlea ,
• Ga.r ld«• d~u
GWyn Pmj-
a® Design l L* ept ualDesign
~~nc
ntown SEroetacape Design Plan
;arl Vlnn.
• I.+~ C.,nfigvmlkrv. ~
, h•.ingac ~.I Eiulc• yr'
May 16, 2006 Implementation
Final Engineering and specifications
• S- _d lLbtic SP.«F Ipn«mg
• N,mdvrg Saume•
• aid, .,r-w.y n yu;,:ren Y
• rrn. ,
Tigard Downtown Improvements Plan Framework Plan
Great Ideas
Q
• Urban Village
• Green Heart p
• Sustainability
ry;.
- Theme as Functional Design
17 J_
Safety, Comfort, and
- = Access
Applied
- Street Design Concepts
On-Street Parking
r r 4TH <j y Traffic Calming Measures
' - _ Public Spaces/Gateway -
Concepts
LIP
Circulation Plan ~
1
1
Theme as Green Heart Green Heart
Start Building the Heart
Green Heart, Green Main and
r.
zt Burnham Streets
Connections Applied
• Street Design Fanno Creek
• Innovative Stormwater , titer t' Gateway
Management Sustainability
Park (Burnham)
• Gateways/Public Spaces
• Connections to Public Fanno Creek
Public Space
Spaces
Green Corridor
• Unifying Materials Palette t Urban Creek
• Public Art Plan gloom
I
Theme as "Artistic" Representation Theme as "Artistic" Representation
Classical Style Contemporary/Art
Style or Historic Period "A
Street Lighting
Street Furnishings ;
Sidewalk Paving ;
Public Art
I
Pik
Theme as "Artistic" Representation
Naturalistic Style ! } G _
• Fanno Creek
• t ~ wwsmeErua
• Sustainability Park
Some Gateway Use may; .q
i. 4V^,~~~ l~t ~ GREEN XE,WIART •
= k
2
Burnham Street
= r
A Street for the Green Heart
f i l Key Elements:
Two Lanes (Main-Ash)
Three Lanes (Ash-Hall)
Wide Sidewalks +
On-Street Parking
~a Roundabout
Stormwater Management
A
• Builds the Green Heart
DRN7
NIM
Burnham Street Burnham Street
Roundabout Option
J ~
e
Burnham Street Main Street
Sustainability Park Primary Retail Street
Interim use as a - Key Elements
Demonstration Garden.
Potential Performing Arts _ Sidewalks Improvements 1
Center as future use. Pedestrian Crossing
Key Elements Improvements
• Native Gardening' = Fanno Creek Gateway
• Water Conservation Street Trees.
• Urban Horticulture ~I Street Lighting
• Sustainable Materials Classical/Traditional ~i F..
• Education Furnishings
3
i
Main Street Main Street
Concept Plan Fanno Creek Gateway
Improved Access
• Getting There -Useable Space
Seeing It -Building the Green Heart
11
ko_L
Main Street West Commercial Street
Fanno Creek Gateway Gateway Street
j Key Elements
Continuous Sidewalk -Gateway
4l ` On-Street Parking -Main Street Node
West Commercial Street West Commercial Street
Phasing Options Gateway
4
Gateways
!~l~ { a n fT3 anvurs
Traditional Forms
Key Design Principles:
x~. PY08`0°`" Drive-by and Vehicle Entry -Urban Village Character
F as r cwunao Scale and Massing for Vehicle • Explore Variations within the
Speeds Unifying Elements
„r Uniformity at Main/99W and • Potential for Public Art
Bumham/Hall Incorporate natural materials
w
Gateways
Varying the Traditional Forms
a °
ate:.
5
Agenda Item # y
Meeting Date May 16, 2006
CITY CENTER DEVELOPMENT AGENCY AGENDA ITEM SUMMARY
Qty of Tigard, Oregon
Issue/Agenda Title Update on the Downtown Streetscape Design Plan
Prepared By. Denver Igarta Dept Head Okay G Agency Mgr Okay
ISSUE BEFORE THE CODA AND KEY FACTS
Review the status of the Tigard Downtown Streetscape Design Plan and provide input on the design concepts.
STAFF RECOMMENDATION
Not applicable. Review only.
KEY FACTS AND INFORMATION SUMMARY
In September 2005, the City Council approved the Tigard Downtown Improvement Plan (TDIP). The implementation
program of the TDIP is focused on a strategic action plan for realizing identified "catalyst projects". The first of eight
catalyst projects identified in the TDIP is to develop a Streetscape Enhancement Program for the downtown area.
On November 8, Otak, Inc. was awarded a contract for design services to prepare the Tigard Downtown Design
Streetscape Plan (Phase 1). An overall design theme, street functional improvements and green street design strategies
will be preliminarily developed as part of the Plan for designing downtown streets in the future. The Planwill also
establish design concepts for Main Street, Burnham Street and Gommercial Street (west of Main Street) and their
associated gateways, rail crossings and public spaces.
A citizen Streetscape Working Group (SWG) was formed to provide guidance and design input throughout the
formation of the Streetscape Design Plan. Five monthly meetings have been held with the SWG on December 15
(2005), January 19 and February 9, March 9, April 13 (2006). A public Open House is scheduled for May 25, 2006 to
present downtown streetscape design concepts to the community.
In February, the consultant team and staff presented a status report to Gouncil which included an overview of the
project, recommendations for overall design theme, and preliminary design concepts for Burnham Street and Main
Street.
On May 16, the consultant team and staff will present Council with a brief project status report, overview of the
upcoming Open House event, and summary of design concepts for unifying elements, public art, and gateways &
public spaces.
OTHER ALTERNATIVES CONSIDERED
Not applicable.
COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT
2006 Tigard City Council Goals: Implement Downtown Plan
• Implement catalyst projects including improvements to Burnham Street and identify and purchase land for a
Downtown public gathering place
• Work to assure passage of the Urban Renewal Plan Ballot measure
• Identify and make changes to the Tigard Development Code needed to implement the Downtown Plan (e.g., zoning
overlays, design standards)
Community Character and Quality of Life - Central Business District, Goal No. 1: Provide opportunities to work
proactively with the Tigard Central Business District Association, business and property owners, and citizens of Tigard
to set the course for the future of the Central Business District.
ATTACHMENT LIST
0
Attachment 1: Otak Inc. Progress Memorandum
Attachment 2: Downtown Streetscape Open House Binder
FISCAL NOTES
The contract for Phase .1- Tigard Downtown Comprehensive Streetscape was awarded to OTAK, Inc in the
amount of $175,000 (with a contingency amount of $17,500) from the FY 2005-06 Gas Tax Fund.
Attachment 1
Memorandum
• . To: Barbara Shields, Long-Range Planning Manager
From: Tom Litster
17355 SW Boones Fury Rd.
Lake O wego, OR 97035 Copies: Denver Igarta, City of Tigard
Phone (503) 635-3618
Fax (503) 635-5395 Date: May 1, 2006
Subject: Tigard Downtown Streetscape Design Plan
Project 13381
No.:
Tigard Downtown Streetscape Design Plan
Project Update
Introduction
This memorandum summarizes the progress of the Tigard Downtown Streetscape Design Plan as of
April 31, 2006. The anticipated completion of the project has been moved back to August of 2006.
Plan Components Work Progress
• Design Themes and Principles Complete for draft report review
• Transportation Functional Analysis Complete for draft report review
• Concept Designs
- Main, Burnham, and Commercial Streets Alternatives complete
- Intersection Gateways for Downtown Alternatives complete
- Small Public Spaces Alternatives complete
- Railroad Crossings To be completed
• Green Street Design Guidelines Complete for draft report review
• Phasing Alternatives and Costs Substantially complete
Main Street, Burnham Street, and Commercial Street
• Evaluation of the Commuter Rail Station To be completed
Consistency with Downtown Themes
• Final Report Draft sections in progress
Development of a final fee estimate and scope of services for final engineering design of Burnham
Street improvements and Commercial Street improvements (Lincoln to Main) are in progress. Final
design is based on the concept design alternatives developed as part of this project and with
consensus support from the Streetscape Working Group.
IALRPLN \DOWNTOWN \Streetscape Design\CCDA\CCDA Memo 050106.doc
Project Update Page 2
Tigard Downtown Streetscape Design Plan May 1, 2006
Design Themes and Principles
Working with the Streetscape Working Group, three fundamental categories of "theme" were
identified:
Designl Function - This thematic element addresses safety, comfort, and access. It was applied
primarily to street design alternatives and connections to adjacent public spaces. Specific design
principles included:
• An appealing pedestrian environment
• Walkability
• Bike travel
• Access to transit
• Availability of on-street parking
• Traffic calming
Great Heart, Green Connections - This thematic element reflects one of the "great ideas" from the
Tigard Downtown Improvement Plan. Specific design principles included:
• Trees and landscaping
• Connections to public spaces
• Connections to Fanno Creek
• Sustainability
• Public Art
Artistic Representation - This thematic element lends itself to expressing an historical period or style
for streetscape design elements. The Streetscape Working Group reviewed possible elements in the
Classical, Traditional, and Contemporary styles. Their preferences were mostly from the Classical and
Traditional styles. These styles were considered to be consistent with an Urban Village character.
However, there was consensus support for some contemporary elements, particularly those that with
a naturalistic character when associated with the Fanno Creek area. Specific elements considered
included:
• Street lighting
• Street furnishing (benches, bike racks, etc.)
• Hardscape materials for sidewalks, gateways and public spaces
• A palette of unifying materials
• Public art
Public Art
The Streetscape Working Group continued to support public art as an important element in future
redevelopment of downtown. Key themes and locations for art were identified as:
Project Update Page 3
Tigard Downtown Streetscape Design Plan May 1, 2006
• Main Street Art to enhance functional elements and to enrich the pedestrian environment along
Main Street
• Green Heart Art with natural materials and themes in and near Fanno Creek Park and along the
planned Urban Creek.
• Civic Art to reinforce civic themes like government and history at nodes along Hall Boulevard
(i.e. Burnham Street and Hunziker Street).
Conceptual Design Alternatives
Concept design alternatives have been developed for:
• Main Street, Burnham Street, and Commercial Street
• Gateways at Hall/Burnham, Main and Highway 99W, Main and Commercial Street, and the
Fanno Creek Bridge on Main Street
• Public spaces associated with the Main Street Gateways, a small public space adjacent to
Burnham Street and the Commercial Park area adjacent to the Highway 99W overpass
• Green Street design treatments for in-street bio-retention as part of the Burnham Street
reconstruction
Transportation Functional Analysis
Functional analysis for the downtown street system is substantially complete and ready for inclusion
in the draft report for the project. The focus of the analysis has been:
• Estimation of future traffic volumes to the year 2025 based on the TDIP
• Street connectivity within the downtown area
• Pedestrian and bike connectivity in the downtown area
• Pedestrian access to transit
• Functional classification and requirements of downtown streets
• Street lighting requirements and recommendations
Functional analysis informed the development of design alternatives for Main and Burnham Streets
in the following ways:
• The number and width of vehicle lanes required
• Minimum sidewalks widths
• Options for bike travel to and within downtown
• Locations for on-street parking
• Pedestrian crossing treatments for Main and Burnham Streets
• Feasibility of a roundabout at Burnham Street and Ash Avenue
Green Street Design Guidelines
Green Street guidelines are complete and ready for the draft report. Green Streets are an opportunity
to reinforce the vision of a "green heart" for downtown Tigard. What can distinguish Green Streets
from other streets is the opportunity to consider the entire right-of-way for operational and design
Project Update Page 4
Tigard Downtown Streetscape Design Plan May 7, 2006
treatments emphasizing the pedestrian environment and sustainability. Green Street principles
include (but are not limited to) stormwater management.
The Streetscape Working Group supported the reconstruction of Burnham Street as an early
opportunity to implement Green Street principles in downtown Tigard. Other significant
opportunities to express the principles of a "green heart" and of sustainability are development of
gateways and public spaces, particularly Fanno Creek area and the potential for a small public space
adjacent to Burnham Street.
Key elements for Burnham Street design will include:
• Enhancing the pedestrian environment
• Emphasizing the relationship between natural systems and the urban environment
• Emphasizing sustainability through innovative stormwater management strategies
• Maximizing opportunities for trees and other landscaping within the street right-of-way
• Slowing vehicle speeds (traffic calming)
Phasing and Construction Costs for Street Improvements
Phasing alternatives and preliminary construction costs have been developed for Burnham and
Commercial Streets. Planning level construction costs will be provided for Main Street and for
Gateways and Public Spaces.
Commuter Rail Station Evaluation
This evaluation has not begun. Anticipated emphasis of the evaluation includes:
• Physical and visual access to the commuter rail station
• Consistency of the shelter and platform design with downtown themes
Final Report
Draft sections of the report are in progress. Beginning mid-May and continuing through June, the
following draft sections will be provided to City staff for review and comment:
Framework Plan - Unifying thematic elements, specific theme plans such as street trees, furnishing,
light, circulation (bike, pedestrian and transit access), public art and key points from the functional
analysis. Specific comments from the Streetscape Working Group will be included.
Street Design Concepts - Street typology matrix, design alternatives for Burnham Street, Main Street and
Commercial Street with Green Street design guidelines and specific design tool recommendations.
Gateways and Public Spaces - Concept design alternatives for Gateways and Public Spaces along with
specific comments from the Streetscape Working Group.
Project Update Page 5
Tigard Downtown Streetscape De ign Plan May 1, 2006
A complete draft report including technical appendix for cost estimates and technical memoranda for
elements such as traffic analysis and street lighting performance requirements will be completed
during July.
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Thursday, May 25
6:30 pm-8:30 pm
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Thursday, May 25th
6:30 pm-8:30 pm
Tigard Public Library Community Room ' ' D'I
Join Us!
Find out what's happening in Downtown Tigard.
n
6
Building a Heart for Tigard
Come to the Streetscape Open House to find out the latest on
the Streetscape Design Project, which is the first step towards
making the Downtown Improvement Plan a reality.
g
a A citizen working group has worked for the past several
months designing and planning safer, greener, and more
o attractive Downtown streets and sidewalks. The Streetscape
Project will link public spaces to form the "heart" of the
community and bring nature into Downtown.
6:30-7:00 Information stations and displays
Downtown Streetseape 7:00-7.45 Welcome and Presentations
Open House 7.45-8:30 Information stations and displays
Thursday, May 25
6:30 pm-8:30 pm Light refreshments will be served.
Tigard Public Library
Community Room For more information contact staff planner Denver Igarta, 503-718-2429,
denvetjj Qard-orgov or visit www.tigard-or.gov/doumtoum
Building a Heart for Tigard
'~ytiu E
DOWNTOWN STREETSCAPE OPEN HOUSE
a
Thursday, May 25, 2006
0
6:30 pm (Doors Open)
Tigard Library Community Room
13500 SW Hall Blvd.
PROGRAM
6:30 p.m. Doors Open / Information Stations & Displays
• Enjoy light refreshments
• Browse the information stations
7:00 p.m. Welcome - Mayor Craig Dirksen
• Your Tigard Your Downtown
7:10 p.m. Planning Tomorrow's Downtown - Lisa Olson, Working Group Chair
• Efforts of the Downtown Task Force & Streetscape Working Group
• Group introductions
o Citizen Working Group Members
o Consultant Project Team
7:15 p.m. Designing Downtown Streetscape - Tom Litster, Project Consultant
• Streetscape Design Process
• Design Themes and Principles
• Conceptual Design of Streets, Gateways & Public Spaces
7:35 p.m. What's Next - Mayor Craig Dirksen
• Making the Vision Happen
• Upcoming Projects
7:45 p.m. Information Stations & Displays
8:30 p.m. Goodnight!
FROM VISION TO CONSTRUCTION
I
Vision
Tigard Downtown Improvement Plan
■ Guiding Principles
■ Great Ideas
■ Catalyst Projects as
'yPR~rd ~
I
I
Conceptual Design
Downtown Streetscape Design Plan
■ Design Theme
■ Dimensions & Configuration
■ Tool Kit Options
■ Phasing & Cost Estimates ;
J
I ~
Implementation
Final Engineering and Specifications
■ Street and Public Space Engineering
■ Funding Sources ~
■ Right-of-Way Acquisition
■ Construction
0
nn owntown Co m retie 1~R~1e Streetscape Deslogn
Enhancing the Downtown Streetscape
Formed as the result of extensive community input, the Tigard Downtown Improvement Plan
envisions an attractive, safe and accessible downtown with a uniquely Tigard atmosphere. The
first major project identified to create a more welcoming downtown seeks to enhance the area's
public space (or "streetscape") environment.
The City of Tigard is currently working with
the community and a consultant team (led by
planning, design & engineering firm, Otak Inc.)
to develop a Downtown Comprehensive o °
Streetscape Design Plan. The Streetscape Plan ° an
;i>b~~~ tl
will combine urban design principles with
transportation requirements to form two major
components:
PF ~
1) A Design Theme for the downtown area will ,L
be defined building upon the area's unique Q
place-making and natural qualities. The
theme will be applied to form a unifying mix s
of street furniture, trees, lighting, public
art, sidewalks and other streetscape
elements.
2) An organized set of Design Details will be assembled for designated streets, gateways,
public spaces, and rail crossings. As part of this process, design alternatives and street
function improvements will be identified for Main Street, Commercial Street and Burnham
Street by examining each roadway and the adjacent pedestrian zone.
Tentative Project Schedule
RR Commencement Dec 2005
Q U Overall Design Theme Dec - Feb 2006
Street Function Jan - Mar 2006
LJ Sub-Area Design Details Jan - May 2006
Draft and Final Plan May - August 2006
For More Information
Contact City of Tigard Staff Planner
Denver Igarta, at 503-718-2429 or
denver@tigard-or.gov. To get involved, visit
the project website for a schedule of public
events at www.tigard-or.gov/streetscape.
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hetdion. Black is mcanenrstded as a ka*q color for
steetsape f mmt ikgs and deaoratne sings. CompPrentaryr
colors of grays and tedsloraqges ka'k be found in the sdedion of
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ON-STREET PARKING
Parallel or Angled Parking
SIDEWALKS
Sidewalk width as an objective
Outdoor seatingloonversation 4 -
Retail focus/wtndow shopping
Potential promenade
Distinctive paving
Curbless design options
SIDEWALK FURNISHINGS
High level of fumishinggss ..y _
Contplamentan1 to railstation
Historical character
Bike racks =
Benches i,r I
Drinking fountains i._ t
Trash receptacles Y
Other, bollards; trees grates, deoarative drain covers
LIGHTING
Pedestrian scale
Style consistency
Power outlets in poles o {
Option for hanging baskets
Extra needs for performing arts center -
Accent lighting for arl/public spaces
LANDSCAPING .r
Large deciduous trees
Small or columnar deciduous trees
Median tree planting r wt ;,c
Planters and tvrrdtrti+ boxes r r
Green street strategies
PUBLIC ARTICOMMUNICATION Y
Wayfinding system
Informatiion/Exhibrts/Advertising
An elemental and integral
Reflect broad dotvntown themes j
Downtown r (a r
Recommended
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THREE LANES TWO LANES
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Tigard Downtown Streetscape Design Plan Burnham Street Option 2
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Tigard Downtown Streetscape Design Plan In association with
UKSAssociates j~uCc_~J(\~~
Commercial Street Concept Plan Valerie 01ani C
Alternative 2 March 3 l, 2006 -J
AGENDA ITEM #
FOR AGENDA OF May 16, 2006
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Revisions to the Tigard Municipal Code to Incorporate a Privilege Tax
PREPARED BY: Nancy Werner DEPT HEAD OK CITY MGR OK
ISSUE BEFORE THE COUNCIL
Discuss revisions to the Tigard Municipal Code to establish a privilege tax.
STAFF RECOMMENDATION
Provide direction to staff on amending the Tigard Municipal Code to establish a privilege tax.
INFORMATION SUMMARY
In a prior discussion with Council on December 13, 2005, Council directed staff to consider the ramifications of
implementing a privilege tax (potentially limited to just telecommunications providers) and to bring back the issue
for Council discussion and direction.
"Privilege tax" is a term from the Oregon Revised Statutes that refers to a fee that a municipality may charge to
utilities for use of the municipality's rights of way. The privilege tax is similar to the franchise fee the City
currently receives pursuant to franchise agreements between the City and most of the utilities using its rights of
way. The primary difference is that the franchise fee is established in franchise agreements whereas a privilege tax
is imposed by the Council.
Staff has reviewed the feasibility of applying a privilege tax to telecommunications providers and other utilities.
In each case, any franchise fees paid pursuant to a current franchise agreement would be deducted from the
privilege tax owed, and therefore the tax would generate only an incremental amount over the current franchise
fee (or no additional revenue if the tax is set at the same rate as the fee).
• A telecommunications privilege tax of either 5 percent or 7 percent, from which any franchise fees paid
would be deducted. Because the City's current telecommunications franchises set a 5 percent franchise
fee, a 5 percent privilege tax would be revenue neutral. A 7 percent tax, which is explicitly permitted by
statute, could generate an estimated $128,000 in additional revenue.
• An electric utility privilege tax of 5 percent. With the deduction of the current 3.5 percent paid by PGE
under its franchise agreement, this would increase the fee paid by PGE by 1.5 percent and generate an
estimated $540,000 in additional revenue.
• A privilege tax on City water and sewer service of up to 5 percent. State law does not limit the fee that
the City can charge a utility that it owns. Staff is considering a 5 percent fee because this rate would be
on par with what other utilities pay to use the City's rights of way.
The tax may be limited to just the telecommunications provider, or expanded to include electric and other utilities
as allowed by state law.
The advantages of adopting a privilege tax include:
• Ensuring the City is compensated for utilities' use of the City's rights of way. In recent years, several
telecommunications providers have refused to enter into new franchise agreements on expiration of the
previous agreement. A privilege tax would ensure payment even where there is no franchise agreement
in effect.
• The City can generate additional revenue from electric utilities and telecommunications providers because
the current franchise fee paid by these utilities is lower than what is permitted under state law. (State law
appears to limit the privilege tax that can be applied to most private utilities to 5% of gross revenues.
The maximum statutory limit for a telecommunications privilege tax is 7% of revenue from local
exchange access only.)
• The City can generate additional revenue from water and sewer utilities, which currently do not pay for
use of the City's rights of way. In a recent survey by the League of Oregon Cities, 33 of the 105
responding cities charge water utilities a fee for use of the rights of way, and 28 of 105 charge a fee to the
sanitary sewer utilities.
• By adopting privilege taxes that apply to all utilities using the rights of way, subject to state law limitations,
the City will be treating all users of the rights of way in a similar manner.
The disadvantages for adopting a privilege tax include:
• A tax on telecommunications and the electric utility, if it is at a rate higher than the current franchise fee,
would be passed on to customers in Tigard and would be noted on the bill as a municipal fee or tax.
(Currently, 1% of the 5% telecommunications franchise fee is charged to customers and is reflected on
their bills. None of PGE's 3.5% franchise fee is billed to customers in Tigard as a separate line item on
their bills.)
• A tax on water and sewer would likely be passed on to customers to the extent that the current or future
revenue is not sufficient to pay the tax.
If Council directs staff to pursue this amendment, staff will submit a draft of the revised Chapter to franchised
utilities for comment. A final draft incorporating these comments will be presented to Council for review and
approval.
OTHER ALTERNATIVES CONSIDERED
None considered at this time.
COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT
The privilege tax would contribute to the Council Goal to "Stabilize Financial Picture" and the Tigard Beyond
Tomorrow goal to "Identify and Develop Funding Resources" for Transportation and Traffic by providing
additional revenue that would be available to the General Fund, or which could be used to supplement other
funding resources for improvements to City streets.
ATTACHMENT LIST
None.
FISCAL NOTES
Implementing a privilege tax could generate the following additional revenues for the City:
UTILITY CURRENT FEE POTENTIAL EST. ADDITIONAL
of gross revenues FEE/TAX REVENUE
Electric 3.5% 5% $540,000
Natural Gas 5% 5% $0
Telecommunications 5% 7% $128,000
Water 0% 5%* $230,000
Sewer 0% 5%* $57,000
Total $955,000
* State law allows the City to charge a higher rate; 5% is used for illustrative purposes.
Agenda Item #
Meeting Date May 16.2006
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Tide Discuss City Council Report Card
Prepared By: Cathy Wheatley Dept Head Okay City Mgr Okay
ISSUE BEFORE THE COUNCIL AND KEY FACTS
Discuss whether the City Council would like to issue a "City Council Report Card" to City board, commission, task
force and staff members to determine perceptions of the City Council's effectiveness.
STAFF RECOMMENDATION
Direct staff whether to proceed with issuing the City Council Report Card.
KEY FACTS AND INFORMATION SUMMARY
During a recent discussion, City Council members decided to revisit the idea of issuing a "City Council Report Card" to
receive feedback regarding how City board, commission, task force and staff members perceive the effectiveness of the
City Council. The attached "Report Card" from the City of Wilsonville was presented by Councilor Sherwood as a
starting point for consideration of this type of a survey.
OTHER ALTERNATIVES CONSIDERED
Revise the Report Card format and content.
COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT
Council Goal: Improve Communication and Relationship with Citizens.
Tigard Beyond Tomorrow Vision Statement: Community Character & Quality of Life - Communication Goal: The
City will maximize accessibility to information in a variety of formats, provide opportunities for input on community
issues, and establish effective two-way communication.
ATTACHMENT LIST
Sample "City Council Report Card" format and content.
FISCAL NOTES
N/A
iAadm\packet'06\060516\counci1 report card ais.doc
e
CITY COUNCIL REPORT CARD
Here's a fairly simple - and unscientific instrument - to get some perception on how effectively
you think our City Council and staff is. Use it as a thinking tool and a discussion tool j ust to begin
to get an idea of where your strengths and weaknesses are. REMEMBER - its only a guide - not
an official rating sheet!
1).A000MPLISHMENTS : List a couple of things that our City Council has done that you can point to with
pride.
How would you rate the City Council and staff in tetras of what it has achieved for Wilsonville?
2).PUBLIC IMAGE: How does the public regard the City Poor Excellent
Council? la it held in high esteem? 1 2 3 4 5
3).,TEAMWORK: How well do you work together? Is the Poor Excellent
atmosphere in the group conducive to sharing views frankly, t 2 3 4 5
and accepting differences? Do decisions get made - or are things
left hanging?
4). POLICY MAKING: Does the City Council spend enough POOL Exceuem
time and energy on the big policy questions facing '}community, 1 2 3 4 5
or does it tend to get bogged down in the little details?
5). RELATIONS WITH STAFF: How would you rate the working Poor • Excellent
relationships between the City Council and City staff ? Is there a feeling t 2 3 4 5
of teamwork, or of pulling in different'directions ?
6). INFORMATION FLOW (INTERNAL): Does staff provide you Poor Excellent
with enough information to make decisions on the issues coming up on the
agenda? Do you get too much information to digest? Are City Council t 2 3 4 5
members generally well-informed?
7). INFORMATION FLOW (EXTERNAL): Does City Council share Poor Excellent
relevant information with our boards and commissions? Is there an effective
means of communication outside formal meetings? Are boards & commissions 1 2 3 4 5
kept informed of relevant council actions and concerns?
8). ADVISORY COMMITTEES: How effective are our citizen advisory
committees? Do you keep in touch with what they are doing? Does the Poor Excellent
City Council give them clear direction on what they should be doing? Do you 1 2 3 4 5
REALLY listen to them before making decisions? Are they helping or hurting
the decision making process?
9). ATMOSPHERE: How do you feel about the atmosphere at your meetings? Poor Excellent
Is it stimulating, exciting, fun? Or do you find it heavy, somber, even boring? 1 2 3 4 5
Poor Excellent
10). CITIZEN INVOLVEMENT: Are the citizens well informed about what l 2 - 4 5
the City Council is doing? Are they kept abreast of the issues?
Poor Excellent
11). COUNCIL INVOLVEMENT: How involved is the City Council with the t 4 5
business community, community organizations or community social programs?
Is the City Council high profile?
Poor Excellent
12). CONFIDENCE IN STAFF: Does staff clearly define options? Are they l 2 3 4 5
open and direct and do they provide all relevant information for making decisions?
13). CONDUCT OF COUNCIL MEETINGS: Do your meetings run
smoothly and on time? Are there lots of last minute changes in material that Poor Excellent
needs to be acted on? Is the agenda conducive to expiditing the conduct of the t 2 3 4 5
meeting? Do things tend to drag on when they don't need to? Are decisions some-
times made at a late hour when you are too tired to think?
14). INTERGOVERNMENTAL RELATIONS (COUNCIL): Is the
Wilsonville City Council an active player in the METRO, Regional and State Poor Excellent
decision making process? Do we have a good handle on the issues that would have
an impact on our City, influence our future and affect our ability to control our own t 2 3 a 5
destiny? (i.e., METRO Charter, County, Inter-City).
15). INTERGOVERNMENTAL RELATIONS (STAFF):Is the
Wilsonville City staff an active player in the METRO, Regional and State Poor Excellent
decision making process? Do they have a good handle on the issues that would have
an impact on our City, influence our future and affect our ability to control our own t 2 3 4 5
destiny? (i.e., METRO Charter, County, Inter-City).
To compute an average score, add up all the ratings and
divide by e. Write down the average in this box.
1Z4
ACTION STEP I: If it were possible for you to put into effect one idea or one change to help
improve the effectiveness of your City Council, what would you pick as that ONE THING?
ACTION STEP II: If it were possible for you to put into effect one idea or one change to help
improve the effectiveness of staff, what would you pick as that ONE THING?