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City Council Packet - 04/04/2006 Agenda Item No. V. / For Agenda of 406 . 6 Tigard City Council Special Meeting Minutes Date: April 4, 2006 Time: 6:30 p.m. Place: Tigard City Hall, 13125 SW Hall Boulevard Tigard, Oregon Attending: Mayor Craig Dirksen Presiding Councilor Sally Harding Councilor Sydney Sherwood Councilor Nick Wilson Absent: Councilor Tom Woodruff Agenda Item Discussion & Comments Action Items follow u Special Meeting Discuss Staff Presenter: Interim Community Development Staff will keep the City Community Director Coffee Council informed of status Attitude Survey of survey. City Council will with Consultant Interim Community Development Director Coffee have an opportunity to from Riley introduced Mike Riley from Riley Associates. review draft questionnaire. Associates Mr. Riley reviewed the scope of the upcoming community attitude survey and asked for City Council input on what the survey should accomplish. Key points of the discussion included: • Is the City delivering the right kind of services? • A gap analysis could be done; that is, how well is the City providing service compared to the ranked importance (satisfaction compared to importance). • This first survey will be a baseline with a follow up survey recommended every other year. • Test key services, including: public safety, library, water, public works, planning, and fiscal responsibility. • Tigard Beyond Tomorrow survey was open J 2:25 PM Agenda Item Discussion & Comments Action Items follow u ended and serves as an indicator of issues. • How is the City doing with long-range planning? Ask questions regarding what should be addressed in the Comprehensive Plan Review. • What are other issues besides Bull Mountain; e.g., growth, types of development? • Is there support for design review, regulated growth, or objective vs. discretionary rules? • Does the community want to see upzoning of older neighborhoods? • Would the community support more row housing development? • Tie questions to performance objectives. • Attempt to involve citizenry to determine what they will pay for. • Reference made to the City of Arcadia, California survey as a resource. • Discussed positions favoring growth vs. no growth. • How do citizens want the City to manage growth? • Use information from the parks survey; refine and build off of it. For example, if in favor of more parks, would the support be for developed parks or greenspace (in terms of percentage). • Find out what people mean by greenspace: no public access vs. pedestrian trails. • What do citizens expect from government and at what cost? • Purpose of questions on survey would be to determine a balance of cost and services wanted. • Reviewed types of open ended questions: What do you value? What issues should City Council address? Then, drill down to specific issues on parks, traffic, and development. Determine what are most important services associated with relative costs. • People might not understand what things cost. • If it is discovered, through the survey, there is dissatisfaction with a certain area, then the 2:25 PM Agenda Item Discussion & Comments Action Items follow u City staff/Council can proceed with follow up measures. • Discussed possibility of specific questions on policies to be considered. • Determine how the City is doing and what should the City focus on in the future? • Potential topic areas: livability, parks /recreation, schools, housing, communication improvements. • How does the public prefer communication? • What are some suggestions to increase public involvement? • Solicit improvement suggestions for the Cityscape and the website. • Solicit suggestions about programs and events the City could offer. • How do people feel about specific items: e.g., street maintenance, Hwy 99/McDonald intersection improvements. • What is the community's perception of community aesthetics; e.g., derelict properties, code enforcement (weeds), right of way maintenance, community appearance, and signs? • Solicit input on entry monuments. • What would the community like to see in the future in the downtown? Is there support for a community gathering place? • Gauge environmental sensitivity of the community. • Compare results with the Metro survey. • Ask more than one question about public safety. Do people feel safe? • Discussed the large list of potential questions that could be generated; pare back so survey will take 12-15 minutes. • Reviewed how this scientific survey would be conducted (random telephone numbers). • Attempt to determine geographic distribution of respondents (e.g., what is the nearest school, park, or major street?). • Launch survey after the May 16 election; survey will take about a week to conduct. 2:25 PM Agenda Item Discussion & Comments Action Items follow u Non Agenda • Mayor Dirksen will be absent from the April 25, 2006, City Council meeting. • City Council agreed to convene into an executive session at 6 p.m. on April 18, 2006, to discuss labor relations. Adjournment The meeting adjourned at 7:36 .m. T atherine Wheatley, City Recorder Attest: Mayor, Ci of Tigard Date: 7TIGARDCITY OUNCIL TING 06 m.HALL F BLVD TIGARD, OR 97223 PUBLIC NOTICE: Upon request, the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (IDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - APRIL 4, 2006 page 1 AGENDA TIGARD CITY COUNCIL WORKSHOP MEETING APRIL 4, 2006 6:30 PM 1. SPECIAL MEETING 1.1 Call to Order - Tigard City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items See Agenda Item No. 4 2. DISCUSS COMMUNITY ATTITUDE SURVEY WITH CONSULTANT FROM RILEY ASSOCIATES • Staff Report: Community Development Staff 3. COUNCIL LIAISON REPORTS 4. NON AGENDA ITEMS 4.1 Determine if City Council members can meet at 6 p.m. on April 18, 2006, before the start of the regular Workshop meeting. The purpose of the 6 p.m. meeting will be to go into an Executive Session to discuss labor negotiations. 5. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 6. ADJOURNMENT I: adm\cathytcca\2000t000404.doc COUNCIL AGENDA - APRIL 4, 2006 page 2 V City of Tigard, Oregon Affidavit of Posting In the Matter of the Proposed Notification Special Council Meeting of April 4, 2006 STATE OF OREGON ) County of Washington ) ss. City of Tigard ) i I, CD 14 /a A , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in ➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon a copy of Notice of the Special City Council meeting for April 4, 2006. A copy of said Notice being hereto attached and by reference made a part hereof, on theday of A_//'G GI , 2000 . Signature of Pers n who Performed Po g Subscr}bred and sworn (or affirmed) before me this day of ^a r CJ2 , 2006 .~~o'; Signature of Notary ublic for Oregon i:\adm\cathytcouncillmeeting notices\20061special meeting - 060404 affidavit of posting.doc OFFICIAL SEAL JILL M BYARS NOTARY PUBLIC-OREGON MY COMM SSION EXPIRES JUNE 14, 2008 CITY OF TIGARD NOTICE OF SPECIAL CITY COUNCIL MEETING TUESDAY - APRIL 4, 2006 - 6:30 PM = TOWN HALL 13125 SW HALL BOULEVARD TIGARD OREGON ~6 a The purpose of the meeting is to conduct a work session with the consultant from Riley Associates regarding the Community Attitude Survey. Attached is a copy of the Meeting Agenda. For further information, please contact City Recorder Cathy Wheatley by calling 503-639- 4171, Ext 2410. Please forward to: Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) Newsroom, The Oregonian (Fax No. 503-968-6061) Editor, The Regal Courier (Fax No. 503-968-7397) oz. City Recorder -M~A~ &'Y-'~C) Date: L Post: Tigard City Hall Tigard Permit Center Tigard Public Library i:Wrn%cathytcouncWneeting notices0006%special meeting • 060404.eoc F 1 TIGARD CITY COUNCIL SPECIAL MEETING April 4, 2006 6:30 p.m. • TIGARD CITY HALL 3125 SW HALL BLVD TIGARD, OR 97223 PUBLIC NOTICE: Upon request, the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Dea fl. SEE ATTACHED AGENDA COUNCIL AGENDA - APRIL. 4, 2006 page 1 r, AGENDA TIGARD CITY COUNCIL WORKSHOP MEETING APRIL 4, 2006 0:30 PM 1. SPECIAL MEETING 1.1 Call to Order - Tigard City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. DISCUSS COMMUNITY ATTITUDE SURVEY WITH CONSULTANT FROM RILEY ASSOCIATES • Staff Report: Community Development Staff 3. COUNCIL LIAISON REPORTS 4. NON AGENDA ITEMS 5. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 6. ADJOURNMENT i:1aam\catny\=\200e\oe0404.dw COUNCIL AGENDA - APRIL 4, 2006 page 2 i City of Tigard, Oregon TIGARD Affidavit of Notification In the Matter of the Proposed Notification of Special Council Meeting of April 4, 2006 STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, CAT Sri S W trd , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I notified the following people/ organizations by fax of. • Notice of Special City Council meeting of April 4, 2006. Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) Newsroom, The Oregonian (Fax No. 503-968-6061) Editor, The Regal Courier (Fax No. 503-968-7397) A copy of said Notice being hereto attached and by reference made a part hereof, on the (=;~A day of )200(o. Signature of Person who Performed Ttification Subscribed and sworn (or affirmed) before me this 3,0 day of L t , 2006 OFFICIAL SEAL CAROL A KRAGER qiI GfAteye_ NOTARY PUBUC•OREQON Signature of Notary Public for re on Y g COMMISSION NO. 402780 MY COMMISSION EXPIRES FEBRUARY23, 2010 i:ladmtcathyMquncf14neeting noticest2006\special meeting - 060404 - affidavit of notification.doc 03/29/2006 15:37 FAX 5036847297 City of Tigard [a 001 MULTI TX/RX REPORT TX/RX NO 0960 PGS. 3 TX/RX INCOMPLETE TRANSACTION OK [ 0615035460724 TT Newsroom [ 0915039686061 Oregonian ERROR INFORMATION [ 11]5039687397 Regal Courier CITY OF TIGARD NOTICE OF SPECIAL CITY COUNCIL MEETING TUESDAY - APRIL 4, 2006 - 6:30 PM TOWN HALL 13125 SW HALL BOULEVARD TIGARD OREGON The purpose of the meeting is to conduct a work session with the consultant from Riley Associates regarding the Community Attitude Survey. Attached is a copy of the Meeting Agenda. For further information, please contact City Recorder Cathy Wheatley by calling 503-639- 4171, Ext 2410. Please forward to: Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) Newsroom, The Oregonian (Fax No. 503-968-6061) Editor, The Regal Courier (Fax No. 503-968-7397) l~ City Recorder Date: L Post: Tigard City Hall Tigard Permit Center Tigard Public Library CITY OF TIGARD NOTICE OF SPECIAL CITY COUNCIL MEETING 71 TUESDAY - APRIL 4, 2006 - 6:30 PM TOWN HALL Now- 13125 SW HALL BOULEVARD TIGARD OREGON A The purpose of the meeting is to conduct a work session with the consultant from Riley Associates regarding the Community Attitude Survey. Attached is a copy of the Meeting Agenda. For further information, please contact City Recorder Cathy Wheatley by calling 503-639- 4171, Ext 2410. Please forward to: Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) Newsroom, The Oregonian (Fax No. 503-968-6061) Editor, The Regal Courier (Fax No. 503-968-7397) City Recorder Date: L Post: Tigard City Hall Tigard Permit Center Tigard Public Library iAadmtcsthytcounci1\meeting noticest20061special meeting - 060404.doc r' TIGARD CITY COUNCIL SPECIAL MEETING April 4, 2006 6:30 p.m. TIGARD CITY HALL 3125 SW HALL BLVD 1 F TIGARD, OR 97223 PUBLIC NOTICE: Upon request, the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - APRIL. 4, 2006 page 1 AGENDA TIGARD CITY COUNCIL WORKSHOP MEETING APRIL 4, 2006 6:30 PM 1. SPECIAL MEETING 1.1 Call to Order - Tigard City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. DISCUSS COMMUNITY ATTITUDE SURVEY WITH CONSULTANT FROM RILEY ASSOCIATES • Staff Report: Community Development Staff 3. COUNCIL LIAISON REPORTS 4. NON AGENDA ITEMS 5. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 6. ADJOURNMENT Badmicathy\cca120061060404AM COUNCIL AGENDA - APRIL 4, 2006 page 2