Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
City Council Packet - 02/21/2006
TIGARD CITY COUNCIL WORKSHOP MEETING February 21, 2006 COUNCIL MEETING WILL NOT BE TELEVISED 441 1 Agenda Item No. 3, For Agenda of 3, a-K •D to Tigard City Council Meeting Minutes Date: February 21, 2006 Time: 6:34 p.m. Place: Tigard City Hall, 13125 SW Hall Boulevard Tigard, Oregon Attending: Mayor Craig Dirksen Presiding Councilor Sally Harding Councilor Sydney Sherwood Councilor Nick Wilson Councilor Tom Woodruff Agenda Item Discussion & Comments Action Items follow u Workshop 1.1 Mayor Dirksen called the City Council and the Meeting Local Contract Review Board to Order at 6:36 p.m. 1.2 Roll Call: Mayor Dirksen; Councilors Harding, Sherwood, Wilson, and Woodruff. 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports - None 1.5 Call to Council and Staff for Non-Agenda Items 2. Presentation Financial Operations Manager Imdieke introduced Next steps: of Findings and Financial Strategy Task Force Chair Rick Parker and Recommenda- Task Force members Gretchen Buehner and Bev Finance Director Sesnon said tions from the Froude. staff will review the Task Financial Force recommendations to Strategy Task Chair Parker reviewed the findings and identify options for Force recommendations of the Task Force. A copy of the implementation. Report is on file in the City Recorder's office. The key recommendations include: City Manager Prosser commented on the Budget a. Develop a comprehensive communication plan development process. to inform and educate on how the City is Departments have turned in Tigard City Council Minutes Page 1 February 21, 2006 Agenda Item Discussion & Comments Action Items follow u providing services. their Budget requests to the b. The Task Force did not find the City is Finance staff for review. providing any services it should not be City Manager Prosser will providing. start building his proposed c. Performance audits should be conducted in key budget and anticipates the areas/programs, especially in the general fund. City Council/Budget d. The City should continue adjusting fees and Committee will see many of charges to recover costs. the recommendations e. The City should support any reasonable County reflected in the proposed tax measure that would bring additional budget. revenue to the City. f. The City should make sure that it is maximizing Mayor Dirksen noted there is grant revenues and its share of revenues from no question the City should the State, County, and Clean Water Services. move forward with the Task g. Any local option levy rate should capture the Force's recommendations. cost of the program or service and all related If the City anticipates it support services and overhead. might have to ask citizens for h. The City should pursue corporate/private more money, it first must sector funding or sponsorships for programs validate what it is doing and projects. already. He supported the i. The City should continue to pursue existing idea of targeting certain areas efforts to develop cooperative agreements with for a performance audit and local jurisdictions for equipment sharing and to then, based on the outcome, minimize delivering duplicate services. determine whether an audit j. Future City budgets should be analyzed when in other areas is warranted. considering new programs and capital acquisition or construction. Mayor Dirksen said to continue citizen The Task Force's report also outlined an overall involvement. A citizen approach for a local option levy, identifying a group, such as the Task sequential set of actions. Force, could act as an oversight committee for the Council/Task Force/Staff discussion topics: performance audit. This might give a higher level of • Suggested using a graduate student intern to citizen comfort about assist with the performance audit. objectivity. He asked for • Suggested requesting assistance from a continued involvement of professional organization, such as American the Task Force members. Water Works, to evaluate the methodology proposed for the City-programs audit. City Manager Prosser • Keep citizens involved in the process throughout suggested that Task Force the audit. members be asked if they • Talked about the increased operating costs for want to remain involved as the library, the inability to keep pace with costs, all members serve either on and the need to identify a long-term funding the Budget Committee or on method. another Board or Tigard City Council Minutes Page 2 February 21, 2006 Agenda Item Discussion & Comments Action Items follow u • Discussed the comparison of tax rates for local Committee. Financial jurisdictions. There were questions about Operations Manager Imdieke whether variables were factored in (i.e., fire said some members have service and franchise fees). expressed interest in • First decide on overall strategy to determine how continuing to be involved. to proceed with more detailed work. • Discussed the performance audits with focus on the police and library departments. It was suggested that the police department budget was already lean and other areas in the City need to be reviewed. Response was that the Task Force recommended the audit target areas where the largest percentage of general fund dollars is used. • A comment in agreement about reviewing the services provided and whether there might be a way to recover costs. • Performance audits are not limited to financial data. Developing a good scope of work will be key. • Review what can be done with less; what services are critical to the life of the community. • A comment that it is good to periodically prepare reduction-package budgets. • Reticence expressed in pursuing a local option levy until all other alternatives are considered. • Discussed the current tax system, tax limitations, and inequities in property assessments. • Suggested a review of City programs, services, equity and restructuring; that is, a comprehensive review of the entire organization. 3. Joint Planning Commission Members Present: Chair Comments during discussion Meeting with Padgett; Commissioners Anderson, Buchner, Caffall, included: the Planning Inman, Padgett; Commissioner Duling arrived at Commission - 8:01 during discussion on the Planned Development - Be responsive to items Overview of Code review. identified in the vision the survey. Comprehensive Staff present: Interim Community Development - Public involvement needed Plan Work Director Coffee, Planning Manager Shields, Senior throughout the project. Program Planner St. Amand. - Council approval will be sought on sections, the City Senior Planner St. Amand presented an overview of Council will be asked to the Comprehensive Plan Update. A copy of the adopt the finalized document PowerPoint presentation is on file in the City as a whole. Recorder's office. - Continue to coordinate Tigard City Council Minutes Page 3 February 21, 2006 Agenda Item Discussion & Comments Action Items follow u with the County on areas The purpose of the update to the Comprehensive outside City boundaries; Plan is to develop a citizen-driven blueprint for the however, no detailed City's next 20 years based on current conditions, planning will be done outside community values and goals (Tigard Beyond the City. Tomorrow Vision), citizen surveys, and - The City has no authority state/regional requirements. Senior Planner St. to plan for areas outside the Amand reviewed with Council the action plan, City, including Areas 63 and methodology, Planning Commission role, multi- 64 in the urban growth phased work program, public involvement, and the boundary. timeline. - All of the City's planning staff will be involved in this project. Code Revision City Council, Planning Commission, and staff Projects discussed topics outlined in a February 17, 2006, memorandum from Interim Community Development Director Coffee regarding Code Revision Projects. A copy of the memorandum is on file in the City Recorder's office. Discussed in more detail was the Planned Planned development code Development Code review. A draft ordinance has revisions will be reviewed by been written by staff and will be scheduled for a City the Planning Commission on Council work session. Issues discussed regarding March 20. City Council will Planned Developments included: review on April 18. - Access by general public to the open spaces within planned developments. - Benefits to the community at large questioned. - Objectives of the developer are not necessarily to the benefit of the general public. - Presently, if the development meets the criteria of the Code, then the development must be approved. - Suggestion that Code language be developed identifying what is considered to be of benefit and findings must state how the community values are met. - Three things are usually of concern to the public with new development: 1) increase in traffic; 2) loss of trees; and 3) loss of privacy. - Objection to including in calculations land within the development that can't be developed when justifying smaller lot sizes or to meet mitigation requirements. - Develop language to mitigate impacts of the development on the immediate neighborhood. Tigard City Council Minutes Page 4 February 21, 2006 Agenda Item Discussion & Comments Action Items follow u - Policy decisions are needed on open space: Who will take care of it? Will it be dedicated to the public? - No limitations for developers on planned developments; there are "holes" in the Code. - Negative impacts to the immediate neighborhood includes: small lot sizes, lack of parking, private streets, and the perceived reduction in property values. - Need to reorganize Code language so it is more user friendly. There are regulations outside the Planned Development section of the Code that affect how the Planned Development regulations are applied. - Issues with Planned Development Code summarized as: • Evaluate the public benefit of a planned development. • Review general public accessibility of open space within a planned development. • Determine whether the open space will be the responsibility of the City. • Lot-size averaging - eliminate or significantly reduce availability of this provision; i.e., use for a specific reason, not just for the convenience of developing the property. 4. Joint Committee Members Present: Chair Basil When asked what the next Meeting with Christopher; Teddi Duling, Bev Froude step is with regard to the Committee activities, Committee for Citizen Associate Planner Roberts introduced this agenda members requested Involvement item. CCI Chair Christopher summarized the continued City Council (CCI) Committee's activities and referred to the staff support for the report submit to the City Council members in their Neighborhood Program and meeting packet. The Committee's areas of focus utilization of the Cityscape included: and City's website. Associate Planner Roberts proposed • Neighborhood Program that City departments review • Land Use Neighborhood Meeting and comment on action • City Capital Project Notification Process items listed in the CCI's • Outreach to Under-Represented Groups report. City Manager • City Web Page Prosser suggested that the • Capital Improvement Program Public City of Tigard Executive Tigard City Council Minutes Page 5 February 21, 2006 Agenda Item Discussion & Comments Action Items follow u Participation Process Staff review CCI's Annual Report to Council and report Committee members spoke of their support for the the status of the program- CCI to concentrate on improved communication specific recommendations with citizens. listed. There was discussion on connecting communication efforts to the Tigard Beyond Tomorrow Vision goals, which are also connected to the City Council 2006 Goals. Mayor Dirksen noted that the Agenda Item Summary forms used by staff to summarize items on the City Council agendas, describe each City Council agenda item's connection to City Council and Visioning Goals. Committee member Froude suggested that this would be good information to share with citizens. Council meeting recessed: 8:41 p.m. and Council members then met as the City Center Development Agency at 8:55 p.m. Council meeting reconvened: 9:39 p.m. 5. Update on Staff presenter: City Engineer Duenas City Council supported Burnham Street Option 1. Next step is to Project The PowerPoint presentation overview is on file in finalize the design and the City Recorder's office. acquire right of way. City Engineer Duenas reviewed the existing conditions of the street. The challenge will be to decide how much of the project should be completed now and what can be reserved for future construction by developers. Two options, including advantages and disadvantages, were reviewed: Option 1 - Purchase entire right-of-way needed (including slope and construction easements) and construct full improvements out to the designated right-of-way width. Option 2 - Purchase enough right-of-way to construct a basic section, construct the basic section, Tigard City Council Minutes Page 6 February 21, 2006 Agenda Item Discussion & Comments Action Items follow u and then let development dedicate and construct the remaining sections. The ideal would be to acquire the necessary right-of- way and construct the street as proposed in the concept design. Burnham Street is identified in the Transportation System Plan and must be constructed to a three-lane width in order to be eligible for Traffic Impact Fee funding. City Engineer Duenas advised he would explore with the County whether adding a bicycle lane would count towards adding additional capacity. Council members commented on the project implementation and support was expressed for Option 1. Burnham Street is a catalyst project for the downtown development and should not be constructed in a patchwork manner. There was discussion on a preferred median design with occasional islands to accommodate left turns and traffic. There was discussion about traffic calming; i.e., slower movement of traffic. Also to be considered is on-street parking and mid-block pedestrian crossings. The proposed 2005-06 budget includes $300,000 for design and right-of-way acquisition. Mike Marr advised the City Council direction for Option 1 is similar to that which is supported by most of the members of the City Center Advisory Commission. It is the desire of the City Council to move ahead as quickly as possible on this project. 6. Consider Staff Presenter: City Engineer Duenas Consensus of City Council is Formation of a to move forward and have Local Also present for Specht Development: Ed Murphy the City Engineer prepare a Improvement and Todd Schafer. resolution for Council District (LID) consideration authorizing in the Tigard City Council reviewed information regarding the preparation of a Preliminary Triangle petition to form an LID in the Tigard Triangle. The Engineer's Report. Council PowerPoint presentation overview is on file in the will consider this resolution City Recorder's office. S echt Development is the at its February 28, 2006, City Tigard City Council Minutes Page 7 February 21, 2006 Agenda Item Discussion & Comments Action Items follow u owner or contract purchaser of 15 of the 25 parcels Council meeting. within the proposed LID boundary. City Council members discussed the affect the LID would have on other properties. Mr. Murphy said the area is zone MUE (Mixed Use Employment). He acknowledged there might be issues from property owners in the area and said the City has made the decision, by zoning the area MUE, that redevelopment is planned for the area. Property-owner notifications have not been done; direction is needed from the City Council whether to proceed with consideration of LID formation. Specht Development, Inc., has agreed to pay in advance the cost of the preliminary engineer's report with the understanding that the City will include the cost of preparing the report in the LID, if the District is established. City Manager Prosser described the Bancroft bonding process. He also noted some relief might be available from the state to low-income elderly residents who might live within the District (should the District be formed). 7. Discussion - City Council discussed ideas to improve Councilor communications, including: Harding Communicatio • Revise sign-in sheets at City Council n Ideas meetings so citizens can indicate their areas of interest and to help identify volunteers. • Discussed the Neighborhood Program, which willincorporate the Community Connector Program. There was a suggestion to reach out to Tigard residents in the Beaverton School District by using the Neighborhood pilot project. • Discussed a statistically valid citizen survey. City Manager Prosser noted a survey will be done as part of the Comprehensive Plan review. He suggested that a survey be conducted every other year. • Data from other surveys might be incorporated and compared with the Tigard City Council Minutes Page 8 February 21, 2006 Agenda Item Discussion & Comments Action Items follow u statistically valid survey. • Focus groups would also be another option for acquiring information from citizens. • Make public notice signs more visible. Supply telephone information on signs whereby interested parties could access a recorded message providing more detailed information regarding a proposed project. In addition, information should be made available on the City's web site; i.e., a link for public notices. • Suggestion for better City Council liaison reports and reports from staff to share what is occurring in the community. • Suggestion that less space be devoted to library programming in the Cityscape. • Utilize expertise of volunteers. • Post City Council goals at the Library. Make use of display area at the Library for City of Tigard programs. • Default screen on Library computers could be set to the City of Tigard home page. • Requested information be made available explaining system development charges - how these funds can be used. (Referred to information prepared by the League of Oregon Cities.) • Streamline City Council Agenda Item Summaries; avoid repetitive language. General City Council consensus was for staff to be cognizant of the need for concise writing, seeking improvements over time. • Suggested better relationships could be furthered with the School District if City Council members attended school activities. This idea could be explored with the School District at a joint meeting scheduled for April 2006. Adjournment 11:08 .m. Tigard City Council Minutes Page 9 February 21, 2006 UZI Catherine Wheatley, City Recorder Attest: Mayor, ty of Tigard Date: (9~ 2 00(s L'.1 11 i:\adm\catttytccm12006 W60221.doc Tigard City Council Minutes Page 10 February 21, 2006 [TG ITY COUNCIL OP MEETING ary 21, 2006 :30 p.m. CIT Y HALL HALL BLVD TIGARD, OR 97223 PUBLIC NOTICE: Upon request, the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible.. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - FEBRUARY 21, 2006 page 1 AGENDA TIGARD CITY COUNCIL WORKSHOP MEETING FEBRUARY 21, 2006 6:30 PM 1. WORKSHOP MEETING 1.1 Call to Order - Tigard City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. PRESENTATION OF FINDINGS AND RECOMMENDATIONS FROM THE FINANCIAL STRATEGY TASK FORCE • Staff Report: Finance Staff 7:15 PM 3. JOINT MEETING WITH THE PLANNING COMMISSION - OVERVIEW OF THE COMPREHENSIVE PLAN WORK PROGRAM • Staff Report: Community Development Staff 80) PM 4. JOINT MEETING WITH COMMITTEE FOR CITIZEN INVOLVEMENT • Staff Report: Community Development Staff Recess City Council Meeting.- 8:30 p.m. Convene City Center Development Agency Meeting Adjourn City Center Development Agency Meeting Reconvene City Council Meeting 9:00 PM 5. UPDATE ON BURNHAM STREET PROJECT • Staff Report: Engineering Staff 9:15 I'M 6. CONSIDER FORMATION OF A LOCAL IMPROVEMENT DISTRICT (LID) IN THE TIGARD TRIANGLE • Staff Report: Engineering Staff 9:35 PM 7. DISCUSSION - COUNCILOR HARDING COMMUNICATION IDEAS • Staff Report: Administration Staff 8. COUNCIL LIAISON REPORTS COUNCIL AGENDA - FEBRUARY 21, 2006 page 2 i 9. NON AGENDA ITEMS 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 10A) I'M 11. ADJOURNMENT I:tadmtcathylccat2008t000221.doc COUNCIL AGENDA - FEBRUARY 21, 2006 page 3 MEMORANDUM TIGARD TO: Honorable Mayor and City Council FROM: Cathy Wheatley, City Recorde,(k RE: Materials from Councilor Harding for the 2/24/06 City Council Mail Packet DATE: February 22, 2006 Councilor Harding referred to the attached information during the February 21, 2006, City Council meeting. She asked me to forward these items to the City Council: 1) Spreadsheet comparing tax rates of cities 2) 2/21/06 printout - TVF&R tax rate information 3) PowerPoint printout - "Critical Considerations: The Costs of Starting a Police Department" c: City Manager Prosser Attachments i:ladmlcalhylcorrespondencel2008ltransmittal memo - councilor herding information.doc lit-7/Y) G ~v r ~c(~~ 1't. City Perm Rate LOL Rate Total Total with actual What about franchise fees and street TVFR 1.82 maint fees/lib bond Gaston 6.6146 0.0000 6.6146 0.0000 6.615,you give us $ amounts per city with-n_o Lake Oswego 5.0353 0.0000 5.0353 0.0000 5.0Wpopulation comparison. This is crap. GJ~ Forest Grove 3.9554 0.9900 4.9454 0.0000 4.945 Hillsboro 3.6665 1.1000 4.7665 0.0000 ' 4.767 i Beaverton 4.6180 0.0000 4.6180 6.4380 6.438 Portland 4.5770 0.0000 4.5770 0.0000 4.577 Cornelius 3.9836 0.0000 3.9836 0.0000 3.984: How do you the city management Sherwood 3.2975 0.0000 3.2975 5.1175 5.118. expect us to give a tax increase when Tualatin 2.6650 0.0000 2.6650 4.4850 4.485 you will not even talk to the council or Wilsonville 2.5206 0.0000 2.5206 4.3406 4.341 financial task force in straight talk? This Tigard 2.5131 0.0000 2.5131 4.3331 4.333 report is apples, oranges, nuts and KingCity 1.5261 0.4149 1.9410 3.7610 3.761: bananas. Durham West Linn *Cou"C' lu N u rd my no es - .Sa I IIND " Y- -~-V)OS1i 6'i es e5 {-KCL* Lr-,~ TV F d- 2 . C,oL*~ Finance: Tax Rate Information Page 1 of 1 About Us Departments ConununitySafetyr Jobs Seared Fins c Tax Rates Finance 2005-06 Fiscal Year Home Budget Financials e Assessed Valuation: $32,348,982,716 . Permanent tax rate of $1.5252 per $1,000 of assessed valuation. • Local Option tax of $0.25 per $1,000 of assessed valuation. Debt Service levy for General Obligation bonds, estimated to be approximately $.046 00 of assessed valuation. Combined tax rat of $1.822 p r $1,000 of assessed valuation. Tualatin Valley Fire & Rescue 20665 SW Blanton St. Aloha, OR 97007 1 Tel. 503-649-8577 Fax. 503-642-4814 httD://www.tvfr.com/Dent/fn/taxrate.html BZ~ 2/21/2006 District Area Map Page 2 of 2 OTVFBR Stations t dministrative 8 SL Training Offices ~S~rr North Division 'yly3,~ South Division Beaverton ' F Durham King City- 7) it Rivergrove- Sherwood ` j Tigard . Tualatin IV ~ West Lkm r Wilsonville Va w Click here for Station Addresses Tualatin Valley Fire & Rescue 20665 SW Blanton St. Aloha, OR 97007 1 Tel. 503-649-8577 Fax. 503-642-4814 httn://www.tvfr.com/Dent/ss/area man.html 2/21/2006 District Area Map Page 1 of 2 AbOLItUS Departments ConunLniitySafety Jobs Search Fire Stations and Facilities There are 22 fire stations strategically located for optimum response to emergency incidents within our District service area. Click on the stations below for specific information about each fire station, its equipment, and personnel. Area MH[) httD://www.tvfr.com/DeDt/ss/area maD.html 2/21/2006 '4SSl~ I. Critical Considerations: The Costs of Starting a Police Department Oregon Law Enforcement • 36 County Sheriff's -1,482 Full Time Sworn Personnel • 240 Incorporated Cities in Oregon • 138 Have Police Departments -3697 Full Time Sworn Personnel • 1351 Sworn Reserve Officers in Oregon 6,530 Sworn Local Law Enforcement Personnel Sizes range from 1 officer to almost 1500 officers Budgets span $80,000 for the smaller agencies to more than $120,000,000 for the largest 1 Recruitment and Selection When you make a decision to hire a department head, you are essentially making a "million dollar decision"...that's the minimum of what you'll pay them during a normal tenure. If they come with "excess baggage" that can get you into legal liabilities....t a numbers go up exponentially.... That's why "hiring processes" make sense!! Do you want to make a multi-million dollar mistake with the public's money??? David Childs, ICMA-CM ICMA Western U.S. Director PROCESS ✓ Defensible Job Description ($0, 1 week) ✓ Consensus on the Type of Individual You Want ($0, Time?) ✓ Advertising ($1,000-$1,500. 4 weeks) ✓ Screening ($Staff Time, 2 weeks) ✓ Oral Interview (Panel, Questions, and rating scales). ($Staff Time, 2-4 days) ✓ Background Investigation ($2,000 each, 2-3 days each) PROCESS ✓ Post Employment Offer Psychological Examination ($500, 1 week) ✓ Post Employment Offer Physical Examination ($250, 1 week) ✓ Post Employment Offer Baseline Audiologic and Drug Testing ($250, 1 week) These are not just good ideas they are required by OAR 159-008-6010; 259-008- 0015; 259-008-0010 2 } COSTS $4,000 to $5,000 Exciudinathe costs of staff time. Time 11 to 12 weeks if it is well planned and coordinated 0 Subordinate Personnel SWORN- The costs are equivalent for advertising, screening, and interviewing. Background expense and time may vary depending on how many you are selecting. Post Employment Offer expenses and time are the same. Multiply the costs per employee times the number you wish to employ and you can tabulate your expense. Subordinate Personnel Cont. The same liability exposure exists with a police officer as does the CEO. Their spontaneous decisions may lead you into major tort claims. SELECTONLYTHEBEST Non-Sworn Less costly than sworn. Average time would be 3-4 weeks and about $1,000 to $1,200. 3 TRAINING • Sworn personnel including the chief must be currently certified in Oregon or you will lose them for at least 2 weeks at the Oregon Police Academy. (OAR 259-008- 0025 • Uncertified officers that you hire, you will pay them for 10 weeks while they are at the Oregon Police Academy. • Uncertified officers must complete an average of 4-6 months of field training when they return from the academy. TRAINING CONT. • Multiply the individuals salary and benefits times the weeks they are gone or non- productive because of training. • Officers must meet the minimum in- service and annual training as required by the Department of Public Safety Standards and Training. (OAR OAR 259-008-0065, OAR 437-002-0100; 437-002-1030; 437- 002-0125) 8~f g' 3 " TRAINING CONT. • Required in-service and annual training is 36 hours per year. • Multiply the salary and benefits times the number of hours times the number of sworn officers. • Now add in the costs of putting the training on. • It's not a choice or a "nice thing to do." It is a requirement 4 ' DISCIPLINE AND GRIEVANCES • CIS spends approximately $1,000,000 per year defending client employment claims, including disciplinary actions and grievances. Each claim averages $20,000. These ultimately get reflected in your annual premiums. In addition to the costs of defending these claims, you must also consider the cost of time lost by those involved in the litigation. • Grievances and litigation also usually resultsdn lowered productivity agency wide. PATROL AND TRAFFIC OPERATIONS • Vehicles, gas, maintenance (OAR 437-002- 0223 (3)(b)), repair, auto insurance, replacements. ($27,000/yr.) • Auxiliary Equipment - ($10,283) - emergency lights - spot lights - alley lights - take-down lights - rear amber directional and warning lights PA TROL AND TRAFFIC CONT. -Sirens - Radios -hand-held and moving radar -dash cameras -Mobile Communication Terminals -push bars -barrier cages -prisoner seats 5 PATROL AND TRAFFIC CON T. - Portland Bars -gun rack -flashlight holder -control console - hat rack - FUR - Flares -Cones -traffic vests PATROL AND TRAFFIC CON T. -first aid kits -evidence kits -fire extinguisher -traffic crayons - Blanket -blood borne pathogen kit - Flex cuffs - Hobbles PATROL AND TRAFFIC CONT. -surgical gloves -spare tire -traffic accident measuring devices -CPR mask -spike strips - PK nails and hammer -Camera -traffic templates -sharps container 6 PATROL AND TRAFFIC CON T. - rope -trash and bio-hazard bags -decontamination suit -disposable crime scene boots -spit hood -crime scene tape -Traffic citations and warnings PATROL AND TRAFFIC CONT. -Oleo Resin decontamination supplies -hazmat manual and disaster plans - fix-a-flat -less-lethal supplies -animal control stick -hand cleaner-sanitizer -broom & dust pan -emergency extrication tool PATROL AND TRAFFIC CON T. Uniform and Equipment ->$6,000 Base Insurance Rates Liability Insurance - > $1,0001ofcr/yr Auto Insurance - > $7001veh/yr Workers Comp - > $2,8001ofcr/yr START-UP COST FOR PATROL??? (1 ofcr/ 1 car/ 1 yr) > $98,920 (Officer, Equip, vehicle 7 POLICE DEPARTMENTS The REAL Costs *Facilities • Equipment • Reserves • inter-Agency *Administration FACILITY r3end lsq ry Functional Safe Secure al~ri D Functional jmyg'r,~-_'°~ e Adequate space for: -Officer work space -Greet and interview -Necessary storage U~ 8 SAFE • Fire alarm • Fire extinguishers • Exit markings • Emergency lighting • First aid kit • Bio-hazard kit ~~(lT SECURE • Dedicated to police function • Restricted access to LEDS and NCIC data • Sensitive/confidential information • Visitors do not pass through critical space and movement is monitored • Secure weapons storage EVIDENCE STORAGE f- 1qW • Secure space with controlled access • Temporary secure storage for incoming evidence • Proper labeling of hazards • Flammables properly stored • Secure space for special evidence 9 RECORDS STORAGE • Access limited to authorized personnel • System to manage the information JAIL • Secure • Monitored • Inspected annually • Meets standards OFFICE SPACE Population 2500 • 5 Sworn Member Department • 600 Square Feet space • $105,000 Population 10,000 • 14 Sworn Member Department plus Staff • 1900 Square Feet of Space • $332,500 Population 30,000 • 44 Sworn Member Department • 21,000 Square Feet of Space • $3.8 Million 10 RESERVE OFFICERS • Selection • Training • Equipped • Insurance Coverage INTER-AGENCY • Mutual Aid Agreement - - Pursuit Agreement _ -Teams Agreement DEPARTMENT ADMINISTRATION • Policies and Procedures • Audit • Accountability 11 POLICIES AND PROCEDURES • Use of Force • Vehicle Operations and Pursuits • Arrests, Search and Seizure • Handling Citizen Complaints • Response to Special Events • Handling Evidence _o • Release of Records • Vehicles Inspected Daily - AUDIT • Review Critical Incidents -Use of Force -Vehicle Pursuits • Response to Unique Events ACCOUNTABILITY • Supervision/ Management -Monitor Performance - Document and Communicate -Take action t' • Supervisory Availability 12 START UP / RAMP UP • Staffing - Screening Applicants 90 to 120 Days - Training 180 days • Equipment - Cars 90 to 180 Days - Equipment 30 to 90 Days • Policies - Minimal policies 90 to 180 Days • Training - Minimum 40 hours per year • Support Staff - Training 30 to 90 Days Emergency Communications City County Insurance Services EMERGENCY COMMUNICATIONS b Access to emergency communications by field officers is required 24 hours a day, 7 days a week. b The emergency communications function relays 911 emergency calls, non-emergency calls, and support and tracks field generated activities 13 Emergency Communications *.An average 911 center will process about 3,000 calls per month. b Stang requires S. 6 FTE to rill one position 2417. ' b for budgeting purposes, personne//matena/s and services/capita/ out/ay will cost approximately rv Other Issues To Consider r Z~T/U • Consolidated communications • Governance • Intergovernmental agreements Emergency Communications • COST??? - $1a000 to 5250,000 per Year!!! - That ranges from a contracted service to having your own center. 14 Reducing Costs Through Striving For Excellence City County Insurance Services Striving For Excellence Reduces... • Complaints • Lawsuits • Litigation Striving For Excellence Builds... • Positive community perceptions • Trust • Support • Customer satisfaction 15 Excellence Means Doing The Basics Right • Perform the basic functions well and do them right the first time. • Pay attention to the details. • Practice the Golden Rule. • Be technically efficient. Excellence In Leadership • Set the vision • Set the expectations ) 1 • Walk the talk Mission and Goals • Develop a written mission statement • Define contributions to society and the community • Set short- and long-term objectives • Request city council adoption "It's the business plan." 16 Values Are Clear Definition: Something regarded as desirable, worth, or right, as a belief, standard, or moral precept." • Values are the pillars upon which departments build their ethical reputation. • Honesty is the basis for all other values. Absolute fairness is required. • Look good and be good. "You have to look like a cop to be a cop." Taking Care Of Employees • Your people are the most important ingredient. • Select the right people to begin with. • Make training a top priority. • Catch and reward employees for doing things right. • Treat your people as professionals. Close To The Community • Police "customers" are the community. • Police departments should mirror the community they serve. • Concepts such as "community policing" are old hat to excellent departments. 17 Cost of Excellence??? • There is no cost to do the right thing, but the value is priceless and immeasurable!!! 'The Rea/ Costs to Start a Po/ice Departments There are so many variants to each community and each department that a formula is impossible. Law Enforcement is one of the most expensive services a local government can provide. BE SURE YOU DO IT CORRECTL Y MI 18 4~- 7 a-0).OLP MEMORANDUM ir PIP TIGARD TO: Honorable Mayor and Council FROM: Joanne Bengtson, Exec. Asst. to the City Manager RE: Revised Communication Materials -W 7 DATE: February 15, 2006 Councilor Harding asked me to refine the page labeled "Councilor Harding's Communication Idea List" attached to Agenda Item # 7 for Council's February 21, 2006 packet. Additional attachments include a sample "Request to Speak Form" for your discussion about sign up sheets for Citizen Communication and a link to the City of Arvada's 2003 Citizen Survey Report of Results. iAadm\joanne\=nnc\20D6\memo to cc re change in ais - communic2tion060215.doc2/ 15/06 Communication Ideas: - Connect neighborhoods - Connectors? What's status? - Survey- comprehensive (Liz has information from firm who does these, plus one from Arveda) - Change public notice signage and how posted-no one can read them driving by and half the time they are in the ditch. - Better liaison reports and PSAs at council meetings re: outside committees and upcoming events - Change in sign up sheets at door for council. See attached sample. - Improved Cityscape and Web (do most logging on know what "RSS" means obscurely placed in the top left hand corner?) - Better use of library for communication - SDCs - an understandable format for public to see and understand the complexities the state mandates - Streamlined executive summaries for ease of communication in Council packets-no, superfluous verbiage "just the facts,' ma'am...and all the facts" with annotated attachments for reference. - Improved relations with school districts/ boards, county, etc. - Link to survey for Arveda: http://www.arvada.org/docs/ 112800637514196Arvada03report. pdf 02/14/2006 02;17 5033725856 HARDING SALLY PAGE 03 ,f Nit. Eugene City Council ca~ Request to Speak Form 1 _ (tD b Q Public Forum (general con mentg at start of mcctiw Arublic. Rearing (ttiers to /a specific topic ou agenda) Regarding Regarding Please complete this form before the agenda item is being discussed. Farms for the Public Forum must be submitted not latex' than 15 minutes after the meeting has been called to order or before the end of the fommn, whichever comes first. Fonns for any Public Heating must be submitted by the time the hearing is called by the Mayor. Deliver this form to the staff person at the information table at the north end of the Council Chamber. You will bave three minutes to speak unless informed otherwise. When your name is called, please step up to the podium and provide your name and address. Speak directly into the microphone. Lights on the podium let you know when you have 15 seconds remaining (yellow 'light) and wbcn your time is up (red light). Forms will not be accepted after the deadline. Please refer to the reverse side for additional informations on the Public Forum and Public Hcaring. Please Print Name - - - --in a (Also spell your name us 1 t is difficult to pronounce) Address - Phone City State Zip Date Would you like to he on our mlllng list and receive notices of openings on various City of Eugene boards, commissions or committees? if so, please complete the information below. Please indicate (up to five) your area of intent(s). dAirport Oland Use OCuiturai Services Ol.lbrary UDowntown Eugene ONeighborhood/Community Development OEconomic Development ❑Perks and Open Space ❑Environmental ORecreation dFlnanciat Matters OPublic Safety ❑General Government OTransportatlon 01-lousing OYouth Issues Do you reside within the Eugene city limits? Oyes ❑14o Daytirne Phone Evening Phone Fax E-Mal Are you currently a member of a City of Eugene advisory committee? Dyes Ot4o if yes, which one? P,LF-4SB X NE REVBRSE FOA INFORMATION REG.t" NG rHE PVNLrCFORUMA" PUBUCRElM= 1A UV )FWtO-Templa►rs1RRT gFOYM 031009.wpd CITY OF ARVADA ZOOS CITIZEN SURVEY REPORT OF RESULTS Submitted to the City of Arvada Prepared by NATIONAL RESEARCH CENTER i,. 3005 30th Street Boulder, CO 80301 303.444.7863 WEB: www.n-r-c.com EMAIL: me@n-r-c.com November, 2003 AGENDA ITEM # C;Z FOR AGENDA OF February 21, 2006 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Presentation of Findings and Recommendations from the Financial Strategy Task Force PREPARED BY: Tom Imdieke DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Members of the Financial Strategy Task Force will present their findings ad recommendations. STAFF RECOMMENDATION No action required. INFORMATION SUMMARY On July 12, 2005, City Council approved Resolution No. 05-47, which established the Financial Strategy Task Force. The Task Force is citizen-based and was created to help in developing recommendations that could assist the Council in taking actions to improve the City's financial future and address the projected funding shortfalls. The Task Force is comprised of the citizen members of the City's Budget Committee, members of the Committee for Citizen Involvement, a representative from the Downtown Task Force, and a representative from the Transportation Financing Strategies Task Force. The Task Force held five meetings where they reviewed the City's five-year financial forecast for all funds and the services provided by the City. The Task Force was provided with the Tigard Municipal Codes and state statutes that govern the various City services and a presentation on the City's visioning process and recent survey results. Over the course of the five meetings, the Task Force reviewed the City's existing programs and how they compare to other jurisdictions. The Task Force determined that the services the City is providing are consistent with what other jurisdictions are providing and the services meet the requirements of the law. The Task Force discussed how the City currently funds its programs and what the most logical funding source would be for City programs. The Task Force also reviewed and compared how the City's current fees and charges compare to other surrounding jurisdictions. The results of the Task Force discussions are compiled in the attached report. The report includes various recommendations in addressing the City's financial future including performance audits; developing a financial communication plan, which would include the results of the performance audits; continued adjustment of fees and charges, maximizing grant and shared revenues; and continued cooperation between local jurisdictions. OTHER ALTERNATIVES CONSIDERED N/A COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT Council Goal: Stabilize Financial Picture 1. Review Financial Strategy Task Force recommendations. 2. Take appropriate action to control costs. ATTACHMENT LIST Financial Strategy Task Force Report to City Council Attachment 1 - PowerPoint presentation on Tigard's Financial Outlook dated August 24, 2005 Attachment 2 - Financial Ballot Measure Survey Attachment 3 - Fees and Charges Comparison Chart Attachment 4 - Comparison of Local Jurisdiction' Permanent Tax Rates Attachment 5 - Results of Task Force Exercise in Ranking Programs and Funding Sources Attachment 6 - Matrix of Tigard Municipal Code and State Statutes to City Programs. Attachment 7 - General Fund Programs /Division Funding Sources Chart Attachment 8 - Comparison Chart of Services Provided by Surrounding Jurisdictions FISCAL NOTES N/A Financial Strategy Task Force Report to Tigard City Council January 25, 2006 Background The Tigard City Council created a citizen-based task force which was asked to help in developing recommendations that could assist the Council in taking actions to improve the City's financial future and address the projected funding shortfalls. The City Council asked that members of the Task Force conduct a comprehensive review and that the recommendations developed address revenue, expenditures, and how services are provided by the City. The creation of the Task Force came about as the result of the FY 2005-06 budget hearings where the variance between the projected growth of City expenditures and revenues was discussed as part of the five-year financial forecast presentation. The City Council and members of the Budget Committee determined that more citizen involvement and input was needed to identify what steps the City should take next in addressing the City's financial future. Citizen members of the City's Budget Committee, members of the Committee for Citizen Involvement, a representative from the Downtown Task Force, and a representative from the Transportation Financing Strategies Task Force were asked to participate on the Financial Strategy Task Force. The Task Force held five meetings where members of the Task Force reviewed the five-year financial forecast for all City funds as well as the services provided by City departments. Members of the Task Force also reviewed both the applicable Tigard Municipal Code and state statutes that govern the programs and services that the City must provide. A presentation on the City's visioning process was also made along with the results of the most recent progress report that was published. Using the information that was provided by staff in the presentations, Task Force members broke into small groups and reviewed existing City programs and compared these to what other local jurisdictions are providing in the surrounding area as well as those that are legally required. Members then discussed and identified what the most logical funding source would be for City programs. Also, members of the Task Force reviewed and evaluated how the City's current fees and charges compare to other surrounding jurisdictions and the rational for each fee and charge. As a result of their review of City programs and funding sources, the Task Force members developed a strategy that could be used in evaluating levels of service and identifying potential efficiencies in program operations. The strategy includes conducting performance audits in selected City departments and programs. By conducting performance audits, the City would receive valuable information on any cost saving measures and whether there is still a need to pursue other revenue options, including a local option levy. Therefore, members recommended that performance audits be conducted first to determine whether new revenues are needed. General Observations After reviewing the City's programs and funding sources, the Task Force members determined that the programs and services that the City is providing is consistent with what other jurisdictions are providing and meeting the requirements of the law. Task Force members found that many City programs are self sustaining through dedicated funding sources and these funding sources cannot be used for General Fund purposes. Since the operating funding shortfalls are projected to occur primarily in the General Fund, the Task Force members concentrated their discussion primarily in this area. They noted that the two major departments that are funded through the General Fund are Police and Library. Because of this, the Task Force members felt that the initial performance audits and budget prioritization efforts should be focused in these two areas. As a result of their work, the Task Force identified key steps and recommendations that the City should take in addressing the City's financial future. Task Force Recommendations 1. The City needs to develop a communication plan that is comprehensive and will provide information on the results of the performance audits, property tax rate education and information, how efficient the City is in providing services, and how City services are actually funded. Key to the property tax education and information is communicating how Tigard's tax rate compares to surrounding jurisdictions (showing that the tax rate is significantly lower). Task Force members also felt that this communication plan and message needs to be consistent and shared often with citizens. 2. After reviewing the mix of City services provided, the Task Force members did not find that the City is providing any services that the City should not be providing. Therefore, the Task Force is not recommending a change in current services provided. 3. Performance audits should be conducted in key areas/programs, especially in the General Fund: a. The cost of audits should be added into the budget as soon as possible. b. The audits must be conducted by a credible independent party which could include the use of professional organizations and/or graduate students rather than simply an audit firm. This could reduce the cost of the performance audits. c. Continued citizen involvement in the performance audit process is important. d. The results of the audits would then be used to either gain efficiency that eliminates the projected budget shortfalls or to communicate how effective and efficient City programs are. e. If the audits show that no significant cost savings can be realized, then prepare options for a local option levy. Please see recommended approach to local option levy outlined later. 2 4. The City should continue adjusting fees and charges to recover costs and make periodic adjustments as needed. The City should continue reviewing fees and charges on an annual basis. 5. The City should support any reasonable County tax measure that would bring additional revenue to the City. This will be extremely important in the resolution of future library funding through the Washington County Cooperative Library Services (WCCLS). 6. The City should monitor and make sure that the City is maximizing grant revenues and the City's share of revenues from the State of Oregon, Washington County, and Clean Water Services. 7. In any local option levy proposal, the rate should capture not only the cost of the program or service, but also the cost of all related support services and overhead. 8. The City should develop and pursue corporate/private sector funding and/or sponsorships for programs and projects whenever possible. 9. The City should initiate and continue to pursue any existing efforts in developing cooperative agreements with other local jurisdictions. This could include equipment sharing and minimizing the duplication of delivering services. 10. The financial impact on future City budgets should always be analyzed when considering new program initiatives and capital acquisition or construction. Overall Approach to Local Option Levy The Task Force recommends a sequential set of actions as an overall financial strategy. The City would only proceed to the next sequential step if the prior step fails to remedy the projected budget shortfalls. The sequential actions are: 1. Conduct performance audits in key areas/programs (primarily programs funded using General Fund resources) to identify opportunities for improved efficiencies and cost savings. 2. Begin prioritizing General Fund programs now so department directors can clearly articulate what programs/services are least important in their areas and the associated costs of each program - department directors should be encouraged to rank prioritize from least to more important up to 15% reductions in overall department budget. 3. Carefully organize and articulate a local option levy campaign in the community that logically explains that performance audits have not identified cost savings 3 and thus the City has two options - increase revenue with a local option levy or eliminate the lowest prioritized services. 4. Determine the magnitude of the budget shortfall and provide the community with a series of local option levies (cafeteria style) that allow residents to make specific choices among the lowest prioritized services and the associated tax. Programs approved by voters would continue and all others would be eliminated. To maintain credibility with the community, all services not approved by voters must be eliminated. Attachments 1. PowerPoint presentation on Tigard's Financial Outlook dated August 24, 2005. 2. Financial Ballot Measure Survey 3. Fees and Charges Comparison Chart 4. Comparison of Local Jurisdiction's Permanent Tax Rates 5. Results of Task Force Exercise in Ranking Programs and Funding Sources 6. Matrix of Tigard Municipal Code and State Statutes to City Programs 7. General Fund Programs/Division Funding Sources Chart 8. Comparison Chart of Services Provided by Surrounding Jurisdictions 4 ATTACHMENT 1 < • ~::---..-z--, ~-'~s;T,a ;:-E-tY: ,r•. nrt -i,;'; t; J' w.. a~1= 1 l_]~ 1 ~tl 3' -P r&_ ~e " ys.Yp - ;e f - { <Qa ® a }4 mow. rs. n _F. T:V ate-:.-4..a `'"~._s`' a w, 'h'° z_., ,v. -mz°- .v'a.fi~ g . _ _ a' _ z.'•. • '`",:a.a:,.i•i -°'~,y~x.°~ ` s .t". r - ~ :r-~ x;,a, .tea ,x_e..~ a _ „:,,,,;,,,.y": ._..>.-.'mss-". if' •-r°`:••a;>.=;,',~ _ •,°'t: ~ ~^i ~ ;'r_1 ";;}?a„ ~ J~a ..fs j I ~ t r " ~ ! ~ ~'''~T"~ z~ - _ •S max" = r{ ~kj T K> 4 °C ern:',. ^3•~ iz~ ~,~nr, x.t ' 9'p M1 ;..tsC^=~`=~:a. ~i . a'~. t _ . u?i: ;4`" .c a.: "v '•a;~ rfr . . ~S.' ry_,~ ~ ~ 'v, s a ' ' d'r.~-° .:iY'. .z .s..+"« - §~'"iaO ° wCt &'"~„.'a, ~,e; L'• ._~::rw» '4~,~~:: x~ g'T::v ;a`~a~~ .tea ; t`••~ .5. :rg.. -,~y4: a•~?--». •1a:a~.• "'a~•i 5•w e • a; ':.iv. v:~~ •m:°,yw...~'+ 4".-ux~ ~ ~$.tc^{' .y" a i n''.~ .4-> ~ ~ 6 w . Yom' ip' .M' ~ ~ „„x, •-mts ~ n¢ A~,~ ^.raRA.•~ic^ -.~v- : f a,~• a r.~` s't.>s€°,~ ~ z ~ s~.'~.;~ ~ ~ ~ -.qr,,,~__°~,>is"„° »-=-~.„:,Ai Transfers 20%~ 7 Beginning Fund Balances «r7 ~ ~ 41% P ei " Y 9 i Current Revenues ;.Y ~Y -i* r 39% GSM"" Total Resources $106,777,290 u '`'y Asir, r M." } - •h~-. ==c :s4P& .ems `asr,, r'sti'.a.,.-=. x -a--"t _ ^ ~a ~Fn^`:~x: ~g ifi '~r,~. "~.j~~ .'s•i'~.a;:i yV?~~ l"rra~-Y.~:,,,`y j».~` re. zs -w .R~rY z.`~".' i S ,~i%?. " » ='~%:itsse.^.; ~ma;; .ei ~ '~f rK' .'s"'6r w..• ~ ~"^Ss.`;.,~ ..t'a.. Sul, .:n:~-'T'Ga`E, t",' ~ xNa`.«.'.x. "=:~'j,e3 _ ,.e•-v~i s ° c r~ = f""'" : Mme, w . } ~F 4 ~ ~ t ~ipY t ; ~ E ~ t ~ `f E l ~ r', •.vr-~ ~ s l ;w Y°' r s ~i°y - K K.. , r ~~,T/ ' '.,,5,x`1 ' S.. 5r ~ ~i~, °',xr- m ..~s~'~~.~ysd•,.. ~3e. ,,,;,~r.~,gs: ,t.<•> rz} .xe' .z,. sma:~'~»«v . ~~.~~at ~^M ,t~`~.°,~~:_~ s• b< ~ r~, ,,.m.;,,~n _F y R Current Revenues $41,967,170 s^~` Bond Proceeds/Principal Interest Earnings 4% 3% Other Revenues Fines & 10/o P ro perty Taxes Forfeitures 24% Franchise & 2% Business Tax Y4 Grants J E x 7% n* -i r 5% M isc. Fees ' H C harges Interagency 10/o Revenues " - Building and Utility Fees & Development Fees & 12% Charges C harges 24% 17% r ` r xt } i. -s°'*.pt 'x e ~ mv"~ Fs _ . _ • q3 t : d:.. pct 4: ,p-~» ~ ~~a• A , f 44§.m~ a¢a'..t-a,,, -.k~. ;'r', :f• -_i..,-':' ~ ~ :.:°:s:::g<.R=.a ..:'.s'r. ~:;~s.~ ~N~~~; .".;x""~ .K asp .xa ,-,r 33: : t'~, _ 'r< . 3••,~y, ~ ; 7" "w; a V ' ,a.;" Total Appropriations $82,752,110 Transfers Program ` R 25/o o Expenditures - 39% Contingency 7% s ~ jj~Ijl Debt Service Capital ~ - 3% Improvements 26% VV \ - 7r Program Expenditures Total Operating Budget by Department $32,738,420 City General Govt. Finance Administration 1 % Police 6% 7 /0 28% Engineering 6% Library 8% Community Development 10% . Social Svcs & Community Events Public Works 1% 33% ltd Pf r, \lzJ , f a I I I ~ I if I_j • • 3 t r. a yam( 7 j IBM: U • g• Fees- . • Fines and Forfeiture • Gas Tax Street Maintenance Fee WCCLS - 4 9H ~ ~ p »dE ~ . ~.C +Y Yr~Y~Si ?,77 •.F''yY r sA~.. ~=TC~.<~+F'w"n'~ .:.,i.:,..~.'F "a ~,•°4T. c ~r~y~ fw C"•" t ° ~-~~~R~i+f-°-*.-~a3~ _ mK`➢ ~ E`~"° ~~w•+~'--_, .w ~'M~T -'+~yh+eaw~, ~A~ - ,~~~ay..~,~. _ df" `Sn t "YS.: 11 V 1-1 •F `a 3 ,X lM' w~• ~ S.£.. - _e+i~e any ~ m ~R:,'.l~iL"'~ ,sp ..a~F.. N~q< e ITA. yo r, and Council x~ > A. t rs . H., k i ® Ia. ,fY 1 , 3~ ~h k ' ~ry F r , 1 TLhk, F 3 rc 1, ~r 1 . - r is t 7 in I M, r. J { City of Tigard FY 2005-10 Financial Forecast ~L General Fund Projected Ending Fund Balances $10,000,000 $8,000,000 r ~ tG.. $6,000,000 > = $4,000,000 $2,000,000. " 7,717 71- I R Irs; 12 $0 -T 1 ($2,000,000) (54,000,000} ($6,000,000) ($8,000,000) FY 02-03 FY 03-04 FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 1 ® Ending Fund Balance ~f",'«ctMr :'n`0.„ cr s~II~p`?x ' : s."i,'; -.".»~,_~yyf^_^ :c:,°,.. r• .:rs.`.. :.r7a..;, a: •Cw. r . r • `,x`;s"c";_ s.7,4:.7'?~.' ;.,r•°... . zn~ ,r•,,.;5z a 2 _ - - Mew ~ . - ; : ' ''S. `ma'r 717, 17 x~ 'YE~w •Y ~ - - .~r. -~a, .•a ,,g~~~ '.:'q~:""•~a«'aa.v.-;.~:3?~~0. M. a~.•^.-t "'`=a ,:~„'a :.t «_•K•:.. ~A.7,s-y~ a •Q`s ~•'r N°t°'r'` _ 's`~ j _-__A ,.W°"=. nA.+r_^-. •~ess+#bAj~*;=a - e; r .r 'cam `'~'•`w~-' .~s. a, - ~~--a- ae OF • r@p Cb-pital Projects •.S,J. - c..*:'' "as~w~,w' -.asg~. -'-s -,'a*, ,r.,;•w - , „s. -AK 77 r ~ rte; ~r ~ - 3 ~ F. ~ Tilt a=N ° gyp ~ -~y,~:: -'r • b ac>;y,F~ 'y. iJ t p ei<s.Z x:s r: ~A.M• ~'~C:+^ ~ _::r.-'.,..~;.-., ' sad - .-~~.s-~»..•.:~` ..`m.; ~~~K .+;r~.~_t M~ •~r+°n:^. u . 9Fb . s ' ' r »>i.: .1.: s ~y x :,F•.. ~ iE M:.9 ,-'Vxr -p :.d= <& „n ~~°,.t.:.w=#Li ~"-:.«c.~:.:•..~ v. ~""c,~!'~n' 'Q`~;~pLa ~'~i i ..a ".*,y*.ir;~. ~•,sa~= 21, Ask Ah I I ~ I I • I A , Ak • Ah -0, Lu Mira am _ ® w~ ~Yq l F yg Jai Z.S TW 'i. T"hr "Investment Income City of Tigard FY 2005-10 Financial Forecast Water Funds Projected Ending Fund Balances $10,000,000 $8,000,000 $6,000,000 $4,000,000 a l F F frt ,ti $2,000,000 7-7 i FLI $0 £ 5 FY 02-03 FY 03-04 FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 la Water ❑ Water SDC o Water CIP i . R7 ~A, 177717 - jjg' Cry syµ u y,~Lrs t a`'` - S m° s ""N .:j.~(w~~~~.. J,,'F - V;J :f. m a.w~. City of Tigard M' FY 2005-10 Financial Forecast Sewer Funds xM. Projected Ending Fund Balances $10,000,000 $8,000,000 $6,000,000 • $4,000,000 . w $2,000,000 ; 44 $0 FY 02-03 FY 03-04 FY 0405 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 ❑ Sanitary ❑ Storm ❑ Water Quality/Quantity L:• t. 'r~ ..~g'g ¢ `,'°u^4r,~:« _a'- a_., f - ^r: K -,r `a .-w.'~ .~`Tms->x~,~w,",b,~sa.'~„°Sg'~-:-• _ d$k~, '>'~'^c ~~,K AM n r, Ad 517LI A >Q till I ss Lr c . 'W" ter- -r U, V014 you, y +r~ i' Ohm- Ak A • • . • ' A Ah s s Yet'=-~ t, S x. kj~ Building Inspection - -ems' - =&i w`,ts.''a~,~.~ m H, " - ~~,,.gg p'kp. s. q.: ~.~:-:;a-~ ~ y • ~ Kai 4r?"_~. c 'KS" ~'.w,, "sr` T,.`~:.--„ s ANA s • _ ■ ■ / . A& AM • • • • I • t e 3 r "sad va 'a' a r y F eg, -q .~•~>`R ,'.^-,.t3` •n&..~ ~°«'~~4 y:~=-•ia'»„~J: c?'%,r .%d-~w~;ti>rv'°`Y '6~v: k.~c >~+?x4.,:.m~,,^;.: a.. _ ..'tea t'"s'~" It M. r I Fill ~z ,nom'. t a=°a ~ " ;2:m : • ~ ° , ~ °~wa f,~ :pis-.: ~ City of Tigard FY 2005-10 Financial Forecast Development Funds Projected Ending Fund Balances $1,750,000 $1,500,000 5 $1,250,000 d $1,000,000` w 1#91w- $750,000 ➢K a a• $500,000 IRA - ;1:. $250,000 $0 F-1 ` FY 02-03 FY 03-04 FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 ❑ Electrical Inspection ❑ Building ❑ Urban Services 4 q'M x G tit » .5t 3 ice.; • ka= - F -,uu .~s r a3~> ' ~e • ~~ia~^ !a Ga Ca s ev ~ I~ z~ -r !!WAck AMA, _ • Alk A Aftk Ift A% _ - _ I t~ x I ~a to ~ ~ pi al Improvements Program Capital Projects and Utilities • • Maintenance, ME* imp i , ! City of Tigard FY 2005-10 Financial Forecast - ~M-111' Road Funds Projected Ending Fund Balances $2,750,000 $2,500,000 $2,250,000 $2,000,000 $1,750,000 $1,500,000 $1,250,000 $1,000,000 rzw . $750,000 $500,000 $250,000 $0 FY 02-03 FY 03-04 FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 ❑ Gas Tax ❑ Traffic Impact Fee ■ Traffic Impact Fee - Urban Services ❑ Street Maintenance Fee --E1 ;J . • • Mme,. ~a- ,:•,k c' ;T ~~:t,i~3.`<c;-. :~g~.. -~-,emu x-~.c- : ~ `~.«s:~ . ~ " ~ tbr.>;,-..r.~Y,'~ ~q%:- " Y,^ ,~.ap0. -^S~ a,` : ,»~q`'+ » : Y ~ --'•>-.a e;~,~. 40, ~MT =+.3.. «'S^. ..rte e.'.'' <rie:.x ~.nw =d3^ a. r • ® • • . • a • • Ital Improvements Program Acquisition Land Park Development J - JJ i City of Tigard FY 2005-10 Financial Forecast Parks Funds Projected Ending Fund Balances $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 r" $2,000,000 $1,000,000 $0 E7771 FY 02-03 FY 03-04 FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 0 Tree Replacement ❑ Parks Capital ❑ Parks SDC is x. ant. =r re r„ , a s ,ee t ~ y~ w. 5% r aaG ~SR~ ~ - r -°"'.xw=' .i ~r . ~ . ~;^.-,yam r F ^~P'rt .@.n k= S. r 3: xYrb `a.z •~'~]ya•_' °E}.. :.S°Y,' . 2Y *'~•q. y..,r zx- ~ ,C,.s. x.i,,. IRA a~. 's,,::y~. ~z +ar,'"~. `a~•K=•sxt,.x.~~<. ~ i ij~ r. r Q~ . ® ® I s ® A . Alk . . • a r" F„ lic Safety Reserve a g:,..^«~- +,zrS.}` 3;s°'. ^ ~„x. a: >x-a... _ A a ~ r •."3 s ~ W- i , - .tea T`_ . X,J ys E . rk L' - aw _ ~ eII_ .1 as. ,`L.--_`~ rimes«JE'+a °.:bj w rw,. .,e-+:•~ s,~ ~ °~t...r~r..... ~ .ns.•.~.,. - „»>a.`?' - ~-w.~ ,~s+^~~ a.~z.:~. a ',sA T 1 A I ti'r~F'• - .2 ® ® wy _ r • +s 1 ..r. 3r,. Alk AM Q • AM AM A • • dr 40 law; Debt Service D'• Payments (GO Bancroft and Loan) J - 7-1 E Debt Service by Type a t~ .Ks H w y 1 IE i,•b A' Bancroft Improvement 46.07% ~OECDD Loan 12.14% Ge n. Obligation 41.79% ~ M. - 3 1µ r 4r' - x ~i..A ~i•6°_~ v r _ M L ~•3eu~.-•R~ Y °.sgr' x.- y' fit'". y..~` "''r `"3'' b -n-y`>°a-.i ;;;`8 µa• ,per x -2-,-. °=~i rw.r ..~i..;:• ^s~r.' X'~,s7..,~,~x., , s_1- a.. , < - , ~~^..f,,.. .sS~k."v'ci,M~~ ~ '~+a~ .,~.x~ a ~ a ® ® 13 Q ® 1 J • • "'A 77 x v e• iIFE w~.: x " WRO L61 Mw VFW ient D, Paid • Parks SDCs cr< :s Y~ L £M+e pv-" Cvf. +^~sr Y E' y ~`W?* •a=~w^ D:~~~'x-, i ..'"iew ~f3'^~~`•" b~ ~a . tom,.^•Y« = x9'' • _ak?°" - Fg •E 8' m ~ r8 `t`WY~~~ T.~ A` -~9yr.. w•, ~ .''~''9: q% -~v. ^t";. -i•~< a~° „y x` Y r~ .r~»`. ':'wt`C~9y~.M.'ys < s ~ - ,r L,sY• m~ a`•" ~ ••`"°ia ?r*a~ ~ i I ® L I • O • e • • e • ~ I • ~ - dft Am Am AM Aft • _t - • • - • M sr ii i a M rovements Facility Improvements, Road Improvements, Park Acquisition and Development am lif"M L • ~ - d .ax g~ s~ ~°a' ~ -ayT': °~...r.cx : u: °'.1< •:d~ ~s ;3: ~3s , z'ti`ac . °~r.,',..~`., i~.:?b;'. .t 5- 3r'. , r •a z ~.~x' - , . J. y - - z „ra 5 $r n`~N •t. wE~ . R' ~ ~f r k < ~ sa .r~r 28-:x. ~ cs 0 A ® ® o ~ A A A ~ A A A A A ~ A 17,1 . ~s !r', : i a , .."1 L a- x. ea in A'A AM diaol I I I I I • I 1 F Yd r r u i s. 6 ` VF 6Bii''''>'' ~ d ''~rd • 1 q ® n- `buy A ) ,yyk.Y~~' 4 J r mar k » £ Aift r.. a 'r'i i~f4' ~ t 4 .s r ,t ® A 114 Y; R °~g A<e~ s •„i<„ - _ - b a. - e ' c < $i s^d~g B"fK4'~°. ,s a 1 , i^ a~ m. _ d tm. ..«<.g--~ ~.S,nk,s«t ~ Ltd.. ~ S~' ..'~'~s``.~r: ~ LY:;~+u t~ > ~ q:.• ~,a.~„ d°, A , A A A • 0 All 0 All All All 1 r , L. '`i s w e~ ~ r s ~ 3 t'q 3 •f~~ i ~1~ a 7-7` qA!. L Aw; i~ D 71-1 ,({~~Xy i y^1h Wiz' r )i~. W VU cam, t,." :4".~r+~-`w"'i: "rv fia "P"~" .msct*.;. . w. TG , \ 1~2 S'ErvIlT.1,11,r-fj ~1~, l~l e'G < ~ ~b~ Y 4'pr .?e.m•~~. <c3r•„ >Ta. ~"~`:°xi'Y« ~',~,#.a,; Wx„.x-'~_''~'~ >•.~:.X,~`ro-':+~. 'L_. "6' - a +ma> '~.v w., a ,~.g - ..s~•s'» <aq_t'kv 3 1>. ~ ~a- - ~<;.<> ~>~ii~T~'~'a , - Ah Aft Ask 7x_ ~ a =95z -4 OIQW x Q xr. © ® b .i Yin An r~s r unt m unze e -oT Limited Growth in Capital Improvement Pro,gfarn T a ,=~.+a,~ ~ t •.a V,7~..` ma- A e may. w., w ,x w ( f= i J . m v-.: w ~'8+~::-`=.'~`-:.:.~.~ ~g S•~'';.Y'~.^` ~,°~i:.r ;5~'b`°~„'~ ,~'W°=~T':,A,`nr°~e-`•~ Y*1@i^ •.".n`Rtl ~ ~ -.ES- r~.~ i.'~.i, t,.g j _ - ek 'Jy• ,,,.aA~ ; `x.,: `~`o_>T ~ - ~ • . 5°$> @. 'rv+a* :w "'S~.. .uS;:Y . .-`'4 s' w-~ .six. ~:yz. ~"ak~.-° ' •n ~ ~;,'r,~' ^~3r~`~.s=' ~"~<;'~r ~~..'r~'k:'t"`'^~~",-s, •k:?~~~t`'4"s°« ~~a~•::. "'r~.'.e'' ,p:'~ ~-~=w ~ . >bs.,~..r.r mss... ' 7 ~ ,~s - - . ~ ~ '8~.,"' M F .^iF~~kC! L Y, . A' k x+Min k~ 'r ~ ~^wT'ti dip Y r ® a nan ce) yr - .may 1.: s:4`v xs ( ..5e'% ,v;s,."'k±<l Y. .de 1J .t'~ b' ~p ~~•~.~.a ~V^,"r', t^y,~.- s`T~_ .xy .~re.a L;e'=.:;,~~ -,`r;~'S:ai. R"'. ;<t~;~s~~ps~, .2'~ Y' ~.4i `a2P ~,''a3' ..1;.. ~xC. ' :y Y ~ : $i" : ~ ,i rv~~j'-s t•',rs. -s°~Y~"`w.;.~, <:g,ls°'°..a~,.~..,~ yam, Y'.,e?_.... ~ F.~~o-. ° ~~`;.w~:.' '„`..~z, "t ~.ar.~~..~a~,:~d'. ' ;t;_ ~ ~'..,~r.; r•'h a - ~ :~`e.. ~~~%1'=, r• > ~g ~ ,gyp • ~ d div • [Niel E~ n l g ;asp 'tk' ° x u ! ~ NT.. f ~ ~ ~Zk 3e 3" ti,FY ++n a, a,. „4 t Financial Ballot Measure Survey December, 2005 ATTACHMENT 2 (Revised on December 21, 2005) Timing 57- Jurisdiction Purpose of Measure Amount Type measure Beaverton Nothing planned for next 4-5 years. N/A N/A N/A Primarily Land Acquistion, New Construction, Beaverton School District Facility Improvements $195 million Capital Construction Bond May, 2006 Tualatin Serial levy to pay for the operating costs for the Library -13 cents per Thousand Local Option Levy May, 2006 Library. Hillsboro Renewal for Police, Fire, Parks & Recreation Estimated at $1.10 per thousand, they Local Option Levy November, 2006 may decide to add for Library based on the WCCLS. Forest Grove Current 5-year Local Option Levy expires on Current rate is .99 per thousand and it Local Option Levy November, 2006 June 30, 2008, place renewal on ballot. may be increased. Nothing concrete, have discussed a bond measure for a Centennial Project in a couple of Lake Oswego years. N/A N/A N/A Metro Primarily Open Space Acquisition Up to $250 million General Obligation November, 2006 Estimated impact of $30 per year on a home asessed at $200,000 Sherwood Nothing planned N/A N/A N/A Tigard-Tualatin School Nothing planned N/A N/A N/A District (TTSD) Tualatin Valley Fire & Will probably go for renewal in 08 as current levy Unknown at this time Local Option Levy November, 2006 Rescue (TVF&R) expires. and November, Also considering an operating levy for 06 for the 2008 new stations ,u.. I;\FIN\Financial Strategy Task Force\FinaI Report\Attachments\Survey for Measures. As Financial Ballot Measure Survey December, 2005 (Revised on December 21, 2005) Timing o Jurisdiction Purpose of Measure Amount Type measure Tualatin Hills Park & Recreation District (THPRD) Nothing planned N/A N/A Washington County Local Option Levy for Public Safety Unknown at this time Local Option Levy November, 2006 WCCLS - Unknown at this time Updated on November 10, 2006 Considering a Local Option Levy for Public Wilsonville Safety, Library, and Parks Maintenance. Unknown at this time Local Option Levy November, 2006 Also considering a bond measure for a new pool, recreation, and aquatic center. Unknown at this time General Obligation November, 2006 North Plains Police Levy Unknown at this time Local Option Levy November, 2006 1:\FIN\Financial;Strategy Task Force\Final.ReportWttachments\Survey for Measures.xls - = ATTACHMENT 3 FEES AND CHARGES COMPARISON EXPLANATION :Y FINANCIAL STRATEGY TASK FORCE DECEMBER 21, 2005 <<1 Street Maintenance Fee: • Of cities in comparison, only Tigard and Lake Oswego have this fee • Charge monthly based on housing units for residential and multi-family • Tigard has the lower fee Business Tax/License Fee: • Assumed a standard commercial business with 15 employees • Some cities have different rates for new businesses and renewing businesses; Tigard doesn't differentiate • Average new business fee is $130.000; Tigard's fee is $110.00 • Average renewing business fee is $110.000; Tigard's fee is $110.00 Park SDC: • Fees vary for residential and commercial • Residential fee calculated per housing unit • Commercial fee calculated on either number of employees or parking spaces • Average residential fee is $2,445; Tigard's fee is $3,753 • Average commercial fee for business with 50 employees or 65 parking spaces is $11,484; Tigard's fee is $12,700 Franchise Fee: • Assumed each of the utilities had gross revenues of $500,000 • For cable, all cities that charge a franchise, charge the 5% maximum • For electricity, average franchise fee revenue is $20,417; Tigard's is $15,000 • For natural gas, average franchise fee revenue is $20,833; Tigard's is $25,000 • For telecommunications, average franchise fee revenue is $27,379; Tigard's is $25,000 • For solid waste, average franchise fee revenue is $19,000; Tigard's is $20,000 Building Fees: • Assumed a 2,500 square foot 3 bedroom, 3 bath residential home for a single-family building application • Assumed a 30,000 square foot office building for a commercial building application • A single-family building application requires more than just a building permit, also requires a building plan review, plumbing permit, electrical permit, a mechanical permit, and a state surcharge • Average total permit cost for a single-family building application is $3,033; Tigard's fee is $2,989 • A commercial building permit includes the permit fee, plan review fee, state surcharge, and Fire, Life, & Safety fee • Average total commercial building permit cost is $7,936; Tigard's fee is $6,554 • In addition to a building permit, commercial applications must also get a mechanical permit, which includes a permit fee, a plan review fee, and a state surcharge • Average total commercial mechanical permit cost is $1,022; Tigard's fee is $1,026 ATTACHMENT 3 - CONT. FEES AND CHARGES COMPARISON FINANCIAL STRATEGY TASK FORCE DECEMBER 21, 2005 Street Maintenance Fee: Cltv Residential Monthly Rate Multi-Family Monthly Rate Tigard $2.18/unit $2.18/unit Lake Oswego $3.75/unit $2.68/unit None of the other cities selected for comparison have a street maintenance fee. Business Tax/License Fee: Assume a business with 15 employees. New Business Renewal Business Cltv Tax/License Fee Tax/License Fee Tigard $110.00 $110.00 Beaverton $143.50 $143.50 Hillsboro $170.00 $90.00 Lake Oswego $145.00 $100.00 Gresham $114.00 $114.00 Washington County N/A N/A Vancouver, WA $100.00 $100.00 Park SDC: For commercial/industrial assume 50 employees and 65 parking spaces. Single Commercial/Industrial Commercial/Industrial Cltv Family by employee by parking spaces Tigard $3,753.00 $12,750.00 N/A Beaverton $2,720.00 $5,525.00 N/A Hillsboro $2,276.00 N/A $24,830.00 Lake Oswego $2,825.00 $13,200.00 N/A Gresham $1,115.00 $1,115.00 N/A Washington County N/A N/A N/A Vancouver, WA $1,674- N/A N/A $2,751 Franchise Fee: Assume each franchise listed has gross revenues of $500,000. It should be noted that the State of Washington prohibits cities from charging franchise fees to utilities except for Cable TV, which is regulated by the federal government and caps franchise fees at 5% of gross revenues. Instead of franchise fees, Vancouver charges a utility tax of 6% to electrical, natural gas, and telecommunication companies. Natural CSC Cable TV Electricity Gas Telecomm. Solid Waste Tigard $25,000 $15,000 $25,000 $25,000 $20,000 Beaverton $25,000 $17,500 $15,000 $20,150 $20,000 to $25,000 Hillsboro $25,000 $17,500 $15,000 $35,000 $15,000 Lake Oswego $25,000 $17,500 $15,000 $21,500 $15,000 Gresham N/A $25,000 $25,000 $35,000 $25,000 Washington $25,000 State statute prohibits counties from collecting County franchise fees on these types of utilities. Vancouver, WA $25,000 $30,000 $30,000 $30,000 ATTACHMENT 4 Comparison of Local Jurisdiction's Tax Rates Tax Rates for FY 05-06 City Permanent Rate LOL Rate Total Rate Gaston 6.6146 0.0000 6.61460 Lake Oswego* 5.0353 0.0000 5.03530 Forest Grove 3.9554 0.9900 4.94540 Hillsboro 3.6665 1.1000 4.76650 Beaverton 4.6180 0.0000 4.61800 Portland 4.5770 0.0000 4.57700 Cornelius 3.9836 0.0000 3.98360 Sherwood 3.2975 0.0000 3.29750 Tualatin 2.6650 0.0000 2.66500 Wilsonville 2.5206 0.0000 2.52060 Tigard 2.5131 0.0000 2.51310 King City 1.5261 0.4149 1.94100 *Lake Oswego's permanent rate is 5.053; however, their requested rate in FY 05-06 is 4.9703 ATTACHMENT 5 Red Group Priority Ranking Division/Program Program Funding Source Comments Look at Initial ranking was varied. possiblity of it The group decided that being a the divisions/programs violations bureu listed were all of value. Municipal Court Should be fee supported. only. Mayor and Council General Fund, Property Tax Needed for foresight Make sure staff is charging their time out (fully loaded hourly rates). Maximize Engineering Governmental transfers and fees. user fees. Long Range Planning Tie fees to private applications. Should be cost of service based. Current Planning Fees and Transfers Maximize user fees. Possible spinoff to servcie district. Maximize use of Parks and Grounds Corporate sponsorships and fees volunteer labor. Corporate sponsorships, Social Services/Community Events intergovernmental agreements, Charge for internet access and video rentals (even if Library Voter approved levies and fees by sliding scale). Police/Law Enforcement General Fund, property taxes Control use of overtime ATTACHMENT 5 - CONT. Green Group Program Funding Priority Ranking Division/Program Source Comments 9 Municipal Court Fines 1 Mayor and Council Property Taxes User Fees & Charges; Franchise Fees; 3 Engineering Property Taxes User Fees & Charges; Business Tax; Hotel/Motel; State Shared Revenues; and 4 Long Range Planning Property Taxes User Fees & Charges; 5 Current Planning Franchise Fees Property Taxes; County; State Shared Revenues; Grants; 6 Parks and Grounds User Fees & Charges State Shared Revenues and Property 8 Social Services/Community Events Taxes Grants; User Fees & Charges; WCCLS; 7 Library Fines Property Taxes; Fines; Grants; User Fees & 2 Police/Law Enforcement Charges; Business Tax ATTACHMENT 6 City of Tigard Primary Tigard Municipal/State Statutes Governing City Programs/Departments Tigard City Charter Tigard Municipal Oregon Revised Statutes Other City Departments/Organizational Units Code Chapters III, IV, and V ORS 221 Mayor and Council Duties, Salary, Office Established, Appointment and Removal Chapter 2.60 City Attorney Appointment and Removal Chapter V, Section 20A Chapter 2.04 City Administration (City Manager) Duties, Salary, Office Established, Appointment and Removal ..........ap...t.....er....II.... Section 4 a.........nd.....5.. ............Po.........lice.. Ch , Department Police Reserve - Established and Duties Chapter 2.28 Outlined ORS, Chapter 471.311; Chapter Chapter 5.20 471.605 Liquor License Application Police Department - Established, Chapter 2.30 ORS 133 Responsibility and Authority ORS - 1971 Criminal Code, ORS Title 7 • 161-169, US Constitution Criminal Code Title 10 ORS 161-169 Vehicles and Traffic Library Washington County Public Library - Established Cooperative Library Services Intergovernmental Chapter 2.36 Agreement Chapter 2.36.030 Public Library Board - Established ORS 223 Engineering Title 13.04 Local Improvement Districts Title 13.09 Reimbursement Districts Title 15 Streets and Sidewalks Practice of Land Surveying Without ORS, Chapter 672.025 Registrabion Prohibited; Seal Required . Washington County Community Development Urban Services Area Agreement Chapter 1. 16.030 ORS 215 Code Enforcement Chapter 2.08 Planning Commission Chapter 2.09 Building Appeals Board Chapter IX, Section 45-50 Chapter 2.64 City Center Development Agency Title 18 Community Development Code ORS, Chapter 92 Subdivisions and Partitions ORS, Chapter 195 Local Government Planning Coordination Comprehensive Land Use Planning ORS, Chapter 197 Coordination OAR 918-020- 0010,0015,0070,0080 Building Code ORS, Chapter 227 City Planning and Zoning Chapter 18.320 ORS, Chapter 222 Annexation Title 14 ORS, Chapter 455 Building Code International Building Code Chapter 14.16 Property Maintenance Regulations Finance Chapter V, Section 22A Finance Officer Chapter 2.46 Local Contract Review Board Title 3 Revenue and Finance ORS, Chapter 294 Finance and Budget Chapter 5.04 Business Tax Chapter III, Section 10, 21 Chapter 2.16 ORS 221.336 Municipal Court (Municipal Judge) Chapter 2.46.090 Records Chapter 2.48 OAR, Chapter 166 Chapter 12.03 ORS 225 Utility Billing Chapter III, Section 10, Chapter V, Section 22 Chapter 2.40 ORS 221.918 City Recorder Public Works Title 9 ORS 226, ORS 266 Park and Grounds Chapter 2.12 Park and Recreation Advisory Board Clean Water Services Intergovernmental Chapter 12.02 ORS 224, ORS 454 Agreement Sanitary Sewer ORS 373, ORS 366 Street Maintenance Chapter 12.10 ORS 225, ORS 552, ORS 264 IWB Agreement, TWD Water Clean Water Services Intergovernmental Chapter 12.02 ORS 224, ORS 450, ORS 468B Agreement Stormwater Chapter 11.04 ORS 459, 459A Solid Waste Management ATTACI MENT 7 General Fund r gr r /Division Funding Sources 100°ro ; 90°lu 80% 70°la - - - - 60°ra i 50°l0 40°ro - - 30% - - 20°l0 ~ - - ~ I 10% : 0°l0 _ 1\G C° tike Q ~fi4a g vc° y 4 h Q 61, 4a - Fees & Charges-IDesi0nated Revenue ❑Other Fund Support OGenera? Fund (t on-Spebfic} ATTACHMENT 8 COMPARISON OF SERVICES PROVIDED BY VARIOUS CITIES Tigard Beaverton Tualatin Hillsboro Portland Lake Oswego Gresham Wilsonville Oregon City Salem Eugene Bend Medford Newport Mayor & Council City Manager No City Manager City Attorney Community Services Police Administration Operations Support Services Library Administration County County County Readers' Services County County County Technical Services County County County Circulation County County County Public Works Administration Parks & Grounds Sanitary Sewer Storm Sewer Street Maintanence Fleet Maintenance Property Management Water Development Services Community Development Administration Building Inspection Current Planning Long Range Planning Engineering Engineering Department Street Lights & Signals Policy & Administration City Administration City Management Mayor's Office Mayor/Council Human Resources Risk Management Information Technology Finance Administration Financial Operations Administrative Services STATISTICS Population (2004 Census) 44,650 80,900 24,940 79,940 550,560 35,750 94,205 16,250 28,370 143,700 144,640 65,210 69,220 9,760 Assessment and Tax Roll FY 04-05 Unincorporated Unincorporated Unincorporated Unincorporated Ci !Area Tigard But[ Mountain Sherwood Beaverton Area Aloha Area Aloha Area Hillsboro NJJlsboro Can Code Area 023.74 D51.78 088.10 051.511 001.37 029.26 029.13 001.12 086-0132 Coun Wasfiin [on Washin lon VJashi fan Washi lon Washing Ion Washington Washi Ion Washi Ion Clackamas CITY SERVICES City Tax Rate 2.5131 0 3.1058 D 0 0 3.6665 3.6®65 3.3615 City Local Option Le 0 0 0 0 0 1.1000 11000 0.3084 PolioelEnbaneed Sheriff Included in gly 0.6365 Included in City 0.6365 0.6385 0.6365 Included in CAly Included In Cif Included In City Enhanced Sflerfff Loral O lion Levy 0 0.5459 0 0.5058 0.5059 0.5059 Are Included in City Included in City TVF& R 1.5252 1.5252 1.5252 1.5252 0 1.5252 0 0 D TVF& R Local Option Le 0.2500 0.2500 0.1468 0-2500 0 0.2500 0 0 0 Wash Co RFPO #2 4 0 0 D 1.1219 0 0 0 0 Canby 62 0 0 0 0 0 0 0 0 1.4857 Canby 62 Local Option Lev 0 0 0 0 0 D 0 0 0.2788 Park & Recreation Included in City No Parks Included in City 1.3073 1.3073 Included in City Included in City Included In City Road Maintenance Included in Ofi 0.2436 Included in P-nx 0.2456 0.2456 0.2456 Included in City Included in Cil Included in City Street LI hl Included in City 0.1382 Included In City 0.3731 0.1330 0 Included in City Included in City Included in Cily Vector Control Included in U)L Provided b County Included in Cif Provided County Provided by County Provided b Count Included in City Included in. City 0.0063 Urban Renewal 0 0 1.0067 0 0 0 0 0 0.6439 Sub-Total Ci Services 4.2883 3.3014 5.7845 4.8436 3.9502 3.1632 4,7685 4.7665 6.0848 COUNTWEDUCATIOMOTHER SERVICES County 22461 2.2481 2.2481 2.2481 2.2481 2.2461 22481 2.2481 2.3166 County -.Washington Local Option Levy D.3923 0.3923 0.2386 0.3923 0.3923 0.3923 0.3923 0.3923 0 County - Clackamas Urban Renewal 0 0 0 0 0 D 0 0 0.1639 Communli College - Portland 0.2828 02828 0.2654 0-2828 0.2826 0.2825 0.2828 02828 0 CommunIfy College - Clackamas 0 0 0 0 0 0 0 D 0.5192 ESD - NW Regional 0.1538 0.15361 0.1449 0.1538 0.1538 0.1536 0.1536 0.1538 0 ESD - Clackamas D 0~ 0 0 0 0 0 0 0.3449 School Oistdci Ti ar&Tuafafin #23 4.9892 0 0 0 0 0 0 0 0 Tigan1/Tuafarin #23 Loc 1.0000 0 0 0 0 0 D 0 0 Beaverton #48 0 4.693D 0 4.6934 0 0 0 0 0 Sherwood #86 0 0 4.5325 0 0 0 0 0 0 Helfsbaa #lJ 0 0 0 0 4.9749 4.9749 4.9749 4.9749 0 Canby 0 0 0 D 0 0 p 0 4.3992 Port of Poriland 0-0701 0.0701 0.0661 0.0701 0.0701 0.0701 0.0701 0.0701 0.0658 Regional - Melro Zoo 0.0966 O0966 0-D910 0.0966 0.09136 0.0966 00966 0.0966 0 Sub-TotalCounIEducation(OtherServices 9.2329 7.9367 7.5878 7.9367 8.2186 8.21B61 8.2186- 8.24861 7.8096 ro U an'~O r l~ 6' 2- C) Unincorporated nineorporsted Unincorporated Unincorporated CitylAres Tigard Bull Mountain Sherwood Beaverton Area Aloha Area Aloha Area Hillsboro Hillsboro Can Code Area 023.74 051.78 089.10 051.511 001.37 029.26 029.13 001.12 086-002 County Washington Washin lon Washington Washin ion Washin on Washin ton Washin Ion Washington Clackamas BONDS County Bond Rate 0.2327 0.2327 0.2192 0.2327 0.2327 0-2327 0.2327 D.2327 0 Gommunq College - Portland Bond Rate 0.2271 0,2271 0.2139 0.2271 0.2271 02271 0.2271 0.2271 D Gommuntiy College - Clackamas Bond Rate 0 0 0 0 0 0 0 0 0.2257 School District Bond Rate Trgar&Tualalin #23 1.7962 0 0 0 0 0 0 0 0 Beaverton #48 0 1.9D38 0 1.9038 0 0 0 0 0 Shermad free 0 0 2,3442 0 D 0 0 0 0 Hillsboro #1J ! 0 0 0 0 1.731 1.731 1.731 1.731 0 Hillsboro Bonds 'Reedville' 0 0 0 0 0 0.3327 0.3327 0 0 Canby 0 0 0 0 0 0 0 0 1.8899 Canby l=lamenta 60 0 0 0 0 0 0 0 0 1.1167 City Bond Rate Tigard 0.1846 0 0 0 0 0 0 0 0 Sherwood 0 0 0.8430 0 0 0 0 0 0 Fire Bond Rate 7VF& R 0.0507 0,0507 0.0476 0.0507 0 0.0547 0 0 0 Water - Tualatin Valley -'Wolf Creek" 0 0 0 0,05" 0.0566 0.0566 0 0 D Park 9 Rec -Tualatin Hips 0 0 0 0.1478 D.1478 0 0 0 0 Regional -Metro Zoo Bond Rate 0.1872 0.1672 D.1764 0.1572 0.1972 0.1872 0.1872 0.1872 0 Regional Tri-let Bond Rafe 0.11D4 0.1104 0.1040 0.1104 0.1104 0.1104 0.1104 0.1104 0 Sub-Total Bonds 2.7889 2.7119 3.9505 2.9163 2.6926 2.9284 2.8211 2.4894 12922 Total Tax Rate 16.3101 13.9600 17.3228 15.6986 14.8616 14.3102 15.9062 18.4735 17.1264 AGENDA ITEM # 3 FOR AGENDA OF 2/21/06 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE -joint Meeting with the Planning Commission - Overview of the Comprehensive Plan Work Program PREPARED BY: Beth St. Amand DEPT HEAD OK ~G CITY MGR OK ca+~ ISSUE BEFORE THE COUNCIL Hold joint meeting with the Commission to discuss the Comprehensive Plan Work Program and current land use issues. STAFF RECOMMENDATION Review and discuss the work program and current land use issues and provide direction where appropriate. INFORMATION SUMMARY In 1983, Tigard's Comprehensive Plan was created to plan for 1980-2000. Tigard is now beginning its Comprehensive Plan Update to address the next 20 years. This effort will involve the Planning Commission, City Council, and Committee for Citizen Involvement, as well as the citizenry at-large. The Planning Commission will act as the Plan's Steering Committee. The Comprehensive Plan will guide Tigard's planning, actions, and investments over the next 20 years. From urban services and public facilities, to housing, economic development to land use, the Comprehensive Plan sets a policy direction for the City. Through a citizen-driven process, the plan will convert the community's vision for its future into an action plan for City staff and elected officials. Other major initiatives - including the Capital Improvement Program, the City budget, functional/ facility plans, City policies and the Development Code - build upon the Comprehensive Plan. The Plan will be based on the values and issues identified through previous citizen surveys, Tigard Beyond Tomorrow and a community attitude survey, a fact base of current conditions and state and regional requirements. The proposed work program will be reviewed during the meeting. The attached PowerPoint (Attachment 1) was presented to Planning Commission on February 6, 2006, and the Committee for Citizen Involvement on February 16, 2006. In addition, the following topics: annexation, planned development code revision, lot-size averaging, and the hearings officer call-up, have been suggested for discussion by the Council and Planning Commission. OTHER ALTERNATIVES CONSIDERED Not applicable. COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT Council 2006 Goal: Revise City of Tigard Comprehensive Plan ATTACHMENT LIST Attachment 1: PowerPoint from 2/6/06 Planning Commission Meeting FISCAL NOTES Not applicable. Task Produce a Comprehensive Plan and Action Plan to guide the City's planning, actions " It's Time and investments for next 20 for the years. ® Comprehensive Plan Update Program Overview Comprehensive Plan Action Plan A citizen-driven blueprint for the City's next 20 years based on -Based on -Current conditions Comprehensive Plan -Community values -Steps to realize and goals (identified through- Tigard Beyond Tomorrow, 20-year plan past and current surveys) -Reviewed yearlyf - -State and regional requirements Planning Commission Role: Methodology Steering Committee Use previous city efforts - inventories. 1. Monthly update/focus as part of regular surveys, value identification. meeting. Identify additional information needed. 2. Review each topic and comment. Apply state and regional requirements. 3. Take comments from the public. Analyze current conditions. 4. Adopt individual sections. Develop and choose alternatives. 5. Present Council with Draft Plan. Draft Plan and actions. Planning Commission = Steering Committee 1 Work Program Work Program Phase 1: Project Launch Phase 1: Project Launch 1. Get the Word Out Phase 2: State of the City, 2006 -Provide basic foundation for citizens, Phase 3: What Are The Alternatives? changes from 1983-2006 Phase 4: Put it in Writing Phase 5: Adoption 2. Identify Issues and Values Phase 6: Action Plan -Tigard Beyond Tomorrow, all City surveys (last 5 years) -New Survey - March Products: Preliminary Overview, Survey Findings Work Program Work Program Phase 2: State of the City, 2006 Phase 3: What Are The Alternatives? Goal: Provide a complete picture of current Goal: Community defines future direction conditions 1. Inventory existing conditions 1. Develop/evaluate alternatives for each topic 2. Analyze data to verify issues 2. Conduct Virtual Tours in Library 3. Verify state and local requirements -Citizens provide feedback -Preferred alternatives selected Products: Findings per Topic, Maps Product: Preliminary Report Work Program Work Program Phase 4: Put it in Writing Phase 5: Adoption Goal: Convert values, analysis and alternatives Goal: Adopt Plan. into the Plan 1. Public Open Houses 1. Draft Comprehensive Plan Chapters 2. Planning Commission Hearings -Draft policies, identify implementation 3. City Council Hearings measures -Perform in phases Product: Adopted Plan. Product: Draft Plan chapters 2 Work Program Public Involvement Program Phase 6: Action Plan 1. Citizens' Values Goal: Realize Comprehensive Plan Build on Tigard Beyond Tomorrow, all citizen 1. Include proposed actions as part of Comp survey results, and new survey Plan development (Phase 4) 2. Open Houses (Virtual Tours) at Town Hall or 2. Planning Commission Hearings Library 3. City Council Hearings 3. Publish Tabloid for all households 4. Reviewed on yearly basis 4. Publicity: Cityscape articles/website, articles 5. Provide Board and Committee, Tigard Product: Adopted Plan. Beyond Tomorrow updates 6. Planning Commission Work Sessions Discussing with CCI Thursday, Feb. 16 Timeline/What's Next Timeline Feb. 16: Committee for Citizen Involvement for Mach June Sept Dec March June Sept. Dec. Public Involvement component (Goal 1 requirement) Phase 1: _ Feb. 21: Planning Commission/City Council Joint Work Session Phase 2: - March: Survey; launch of Phase 1 Phase 3: End of 2006: Findings Report - Issues, Values, Phase 4: - and Current Conditions Estimated completion date of Plan: end of 2007 Phase 5 and 6: _ 3 Item No. For Council Newsletter b b MEMORANDUM • , TO: Mayor and City Council FROM: Tom Coffee, Interim CD Director RE: Code Revision Projects DATE: February 17, 2006 Recently the need for a number of development code revisions has been identified. The joint meeting with the Planning Commission on February 21, 2006 provides an oppormnity to review and discuss these proposed revisions and to provide staff with direction as to their priority for work programming purposes. With the exception of the Planned Development revision, there are no staff resources assigned to code revision work. Initiation of any of the other code revisions will divert Long Range Planning staff from support of the Comprehensive Plan Update project. The code revisions identified include: 1. Planned Development "Quick Fix"- An immediate text change to provide the Planning Commission/City Council with the authority to deny a PD that does not provide greater benefit to the community than a conventional subdivision. 2. Lot Size Averaging - Eliminate or significantly reduce the availability of this provision. 3. Hearings Officer Call-up - Establish a policy that does not allow for review of the Hearings Officer decisions outside the appeal process or amend the code to establish a procedure and criteria for such reviews. 4. Radio Towers - Limit height in residential zones and/or require proportionate setbacks regardless of whether it is considered an accessory structure. 5. Definition of "attached" - Clarify meaning as it relates to accessory structures. 6. Gateway Signs - The Sign Code will require amendment to allow for the placement of gateway signs to the community. 7. Library Commercial Signage - The Sign code will require amendment to allow the placement of discrete commercial signage for the coffee shop in the Library because of its location in a residential zone. 8. 'Tree Preservation - A suggestion has been made that the-code should be amended to require greater tree preservation in conjunction with new development. 9. Steep Slopes Development - A suggestion has been made that the code should be amended to require greater erosion control protection for development on steep slopes. There may be other revisions that the Council and Planning Commission want, to discuss and add to the above list. / ~Vr S Tv~ - no i -,bur J AGENDA ITEM # FOR AGENDA OF 2/21 /06 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Committee for Citizen Involvement Joint Meeting with Council PREPARED BY: Duane Roberts DEPT HEAD OK e~ CITY MGR OK ISSUE BEFORE THE COUNCIL Annual joint meeting with the Committee for Citizen Involvement. STAFF RECOMMENDATION Not applicable. INFORMATION SUMMARY Until it was reconstituted by Council in 2004, the Committee for Citizen Involvement (CCI) had been inactive for some years. The newly formed CCI consisted of only four members. As specified in the Comprehensive Plan, these were all (former) Citizen Involvement Team Facilitators. In January 2005, Council adopted a resolution both broadening the role of the CCI to include the evaluation of all City communication and public involvement activities and expanding its membership to include one representative of each of the City's active boards and committees. The current CCI consists of the four original and six new members. During the past several months, the CCI has considered a number of topics. These topics or focus areas have included, among others, the Neighborhood Program, the Land Use Neighborhood Meeting, the City capital project notification process, outreach to under-represented groups, the City webpage, and the CIP public participation process. Based on these considerations and discussions, the CCI has developed a number of program-specific recommendations for improving the quality and effectiveness of Tigard's two-way communication and citizen involvement efforts. These recommendations are outlined in the CCI's Annual Report to Council (see attached). OTHER ALTERNATIVES CONSIDERED N/A COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT 2006 Council Goal: Improve Communication and Relationship with Citizens. Tigard Beyond Tomorrow: Growth and Growth Management Goal # 1: Citizen involvement opportunities will be maximized by providing educational program on process, assuring accessibility to information in a variety of formats, providing opportunities for input on community issues and establishing and maintaining a program of effective two-way communication. ATTACHMENT LIST Attachment # 1: 2. Citizen Involvement, Tigard Comprehensive Plan, Vol. II: Findings, Policies & Implementation Strategies Attachment # 2: A Resolution Expanding the Membership of the Committee for Citizen Involvement to include Representatives from the City's Active Boards and Committees and from Future Neighborhood Organizations. Attachment # 3: Annual Report to Council FISCAL NOTES The hard cost of supporting the work of the CCI is minimal. I /LRPLN /Council Materials/2006/cci.joint meeting ATTACHMENT f 2. CITIZEN INVOLVEMENT This chapter addresses Statewide Planning Goal #1: "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases.of the planning process." Tigard is now well known for its active citizen participation program; primarily with the Neighborhood Planning Organizations. Through the drafting and adoption of the Comprehensive Plan, these orgaynizations contributed their time and energy developing Tigard's plan. Plan policies have been prepared to preserve the continuity of Tigard's active citizen involvement program and to ensure that citizens will continue to have access to information that enables therm to identify, understand, and have input into the planning issues related to implementation of the Comprehensive Plan. Additional information on this topic is available in the "Comprehensive Plan Report: Citizens Involvement." Findings • Throughout the development of the Tigard Comprehensive Plan, the City has actively sought the participation of Neighborhood Planning Organizations and other citizens groups. • The Neighborhood Planning Organizations and the Committee for Citizen Involvement met on a monthly basis throughout the Comprehensive Plan revision process: • Continued citizen participation in all aspects of land use planning helps to ensure that City government meets the needs of Tigard's citizens. • In order to participate in land use planning decisions, citizens need to have access to information which enables them to become aware of and informed about planning issues and City policies. It is essential that this information be made available to all citizens in an understandable form. • Land use planning education is important to promote and stimulate interest in the citizen participation process during all phases of planning. POLICY 2.1.1 THE CITY SHALL MAINTAIN AN ONGOING CITIZEN INVOLVEMENT PROGRAM AND SHALL ASSURE THAT CITIZENS WILL BE PROVIDED AN OPPORTUNITY TO BE INVOLVED IN ALL PHASES OF THE PLANNING PROCESS. IMPLEMENTATION STRATEGIES 1. The City shall periodically review notification requirements and methods to determine if they adequately provide notice to affected citizens and revise these requirements and methods as necessary. 2. The City shall continue to assist and support any City Council recognized citizen group in providing adequate meeting places, distribution of materials, policy direction and staff involvement. 3. Additional citizen task forces shall be appointed by the City Council, as the need arises, to advise the City with regard to Comprehensive Plan issues. POLICY 2.1.2 THE OPPORTUNITIES FOR CITIZEN INVOLVEMENT PROVIDED BY THE CITY SHALL BE APPROPRIATE TO THE SCALE OF THE PLANNING EFFORT AND SHALL INVOLVE A BROAD CROSS-SECTION OF THE COMMUNITY: a. THE CITIZEN INVOLVEMENT TEAMS SHALL BE THE PRIMARY MEANS FOR CARRYING OUT THE PROGRAM; Vol. II, Policy 2-1 b. WHERE APPROPRIATE, OTHER INVOLVEMENT TECHNIQUES WILL BE USED; AND C. THE CITIZEN INVOLVEMENT TEAM FACILITATORS SHALL SERVE AS THE COMMITTEE FOR CITIZEN INVOLVEMENT AND SHALL BE RESPONSIBLE FOR EVALUATING THE CITIZEN INVOLVEMENT PROGRAM AND FOR WORKING WITH THE NEIGHBORHOOD PLANNING ORGANIZATIONS IN RECOMMENDING CHANGES IN THE PROGRAM. IMPLEMENTATION STRATEGIES 1. The Committee for Citizen Involvement shall conduct their citizen involvement programs in accordance with the needs of the Tigard community and LCDC Goal #1 requirements. A review and evaluation of each group's programs and processes shall be reported to the Planning Commission and City Council on a yearly basis. 2. The City Council, the Planning Commission, and the Committee for Citizen Involvement shall recommend, as needed, additional methods for involving citizens in the planning process. POLICY 2.1.3 THE CITY SHALL ENSURE THAT INFORMATION ON LAND USE PLANNING ISSUES IS AVAILABLE IN AN UNDERSTANDABLE FORM FOR ALL INTERESTED CITIZENS. IMPLEMENTATION STRATEGIES 1. The City shall continue to publish information on land use planning issues in a form accessible to all citizens. (Ord. 93-19) CITY OF TIGARD, OREGON ATTACHMENT 2 RESOLUTION N0.05-/V A RESOLUTION EXPANDING THE MEMBERSHM OF THE COMMITTEE FOR CITIZEN INVOLVEMENT TO INCLUDE REPRESENTATIVES FROM THE CITY'S ACTIVE BOARDS AND CON MITTEES AND FROM FUTURE NEIGHBORHOOD ORGANIZATIONS WHEREAS, citizen involvement and two-way communication with its citizens is highly important to the City of Tigard; and V44EREAS, State law requires the City to maintain a citizen involvement program that insures the opportunity for citizens to be actively involved in the land use process; and WHEREAS, the Committee for Citizen Involvement (CCI) is the City's primary public involvement body for land use issues; and WHEREAS, the Committee's purview has been broadened to include both land use and the broad array of non-land use public involvement and communication issues; and WHEREAS, the Council in 1993 created the Citizen Involvement Teams; and WHEREAS, the Tigard Comprehensive Plan Policy 2.1.2.c designates the Citizen Involvement Team Facilitators as the City's Committee for Citizen Involvement; and WHEREAS, the Citizen Involvement Teams are no long active; and . WIMREAS, the Citizen Involvement Team facilitators are designated as the City's CCI; and WHEREAS, of the original eleven members, the Committee currently includes only active four members; and WHEREAS, the City desires to broaden the Committee's membership to include individuals broadly representative of the City's geographic areas and diverse interests and perspectives, NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The City of Tigard Committee for Citizen Involvement shall be expanded to include one representative of each active board and committee. SECTION 2: The City of Tigard Committee for Citizen Involvement can be expanded to include representatives of future Neighborhood Organizations officially recognized as such by the City of Tigard RESOLUTION NO. 05 - 0 Page 1 SECTION 3: This resolution is, effective immediately upon passage. PASSED: This -1 , day of 6. W 2005. Mayor - ity of Tigard ATTEST: City Recorder - City of Tigard 1:IeCrn"dml'O W iesWUUM dw - RESOLUTION NO. 05 Page 2 ATTACHMENT 3 Committee for Citizen Involvement Annual Report to Council According to the Comprehensive Plan, the Committee for Citizen Involvement (CC[) is the City's official citizen involvement body. It is advisory to Council and has broad, on-going responsibility for evaluating the City's communication and citizen involvement programs. A committee-developed mission statement based on Comprehensive Plan pubic involvement policies and on the 2005 Council resolution expanding the CCI's membership is as follows: Mission Statement: The Tigard CO reviews the form and process of the City's communications with City residents to improve those communications and to encourage City residents to be more involved with City affairs. The CO is made up of former Citizen Involvement Team facilitators and representatives of active boards and committees. Current CCI members include: Sue Carver, CIT Basil Christopher, CIT, CO Chair Teddi Duling, Planning Commission Bev Froude, CIT Brian Kelly, Library Board Rick Parker, Budget Committee Bill Scheiderich, Water Board Trisha Swanson, Parks and Recreation Board Stacie Yost, CIT During the past several months, assisted by various City staff and community resource persons, the CC[ has considered a number of topics related to two-way communications and public involvement. These topics or focus areas have included, among others, the Neighborhood Program, the Land Use Neighborhood Meeting, the City capital project notification process, outreach to under-represented groups, the Citywebpage, and the CIP public participation process. Based on these considerations and discussions, the CO has developed a number of program-specific recommendations for improving the quality and effectiveness of Tigard's two-way communication and citizen involvement efforts. These recommendations are outlined below. Neighborhood Program A separate work group has been established to develop the details of the new Neighborhood Program. The COI's assigned role is monitoring the process for developing the Neighborhood Program. However, in looking at overlapping topics, the CO has developed at least two recommendations that relate to the content of the new program. i 1. Post on the City webpage information on the Neighborhood Program. So far, no program information is available on the webpage. 2. Consider adding to the City web site a webpage for each official neighborhood organization. City Capital Project Notification Policies and Practices 1. Add the Bull Mountain and Metzger CPO newsletters to the list of publications presently used to notify citizens of upcoming City-initiated capital projects. 2. Encourage the maximum use of informational signage, including dates of work, especially for street closures. 3. If streets are to be closed for paving, put up information signs at least one week prior to the start of work. 4. Consider using comment cards that affected citizens could complete and return to the Engineering or other department in charge of a project. This would provide a "report card" or feedback from citizens on the effectiveness of capital project notifications. Land Use Neighborhood Meeting 1. Consider adding to the required Neighborhood Meeting packet mailed to all affected parties a sheet outlining the next steps in the application process. These should be staff-prepared and include sheets for each specific application type, such as Subdivision, Conditional Use, Site Development Review, and so on. 2. Consider sizing the required notice area to reflect the scale and We of project. Under this recommendation, a variable radius would replace the City's current standard, or one-size-fits-all, 500-foot radius. Without recommending particular distances, the idea put forward is that the bigger the project, the bigger should be the notice area. 3. Consider the use of a "neutral" mediator to facilitate neighborhood meetings. In the case of controversial projects, the use of a mediator could be helpful in defusing anger. The City should be responsible for providing the mediator. The developer could be the parry to decide if a mediator is needed. This program could be initiated on a trial basis. 4. Consider increasing the size of posted notices. Site signs should be larger and color coded by the type of development. Ideally, the sign heading should be readable from a moving car. 2 5. We wish to acknowledge staff's helpfulness in agreeing with the CO that Friday is not a suitable meeting night and for acting to change the meeting guidelines to elinninate Friday as an available meeting night. Outreach to Underrepresented Groups 1. Consider adding Spanish content to the City webpage and newsletter. 2. As another way of facilitating better communications with the Latino community, consider publishing in Cit)srape an outreach letter in Spanish from the mayor. September is a particularly appropriate time to reach out to the Latino community. This is because all the major Latin American independence days occur in that month. Recognizing national heritage by including a letter or story in the City newsletter would show respect for the community. In addition to recognizing the contributions of Latinos to the Tigard community, the letter should state that the mayor and Council are willing to listen to ideas on how to make the community better and on how to establish an `open door'. 3. Another outreach idea is a press release to El Hispanic Neva or a live interview on a local Spanish-language radio station. 4. As part of an outreach program, look for opportunities to appoint Latinos and other minorities to City boards and committees. 5. Consider the addition of a minority representative to the CO. 6. Consider adding a City minority outreach position. If this position were to be created, the person selected to fill the position should have an intimate knowledge of the minority culture and be someone the community can identify with, or, in other words, someone who looks like them. 7. Consider initiating a City-sponsored Hspanic Week celebration. Last year's Hispanic Heritage Month, sponsored by the Tigard Library and primarily aimed at children, was a positive step in this direction. 8. Consider conducting a survey of minority service needs. This falls within Council's 2006 goal of "conducting a "City-wide scientific survey/report card on City services." 9. These efforts should be part of an overall outreach plan formulated by Council to increase the participation of under-represented groups (now some 20% of the City's population) in all aspects of policy and decision making with City government. 3 Ca , T Webpagee 1. Consider supporting a separate webpage for each neighborhood organization. Among other information, the website could include area-specific CIP project proposals. It also could include a neighborhood discussion board or forum. Significant to note is that an estimated 70% of Tigard households have internet service. 2. Consider adding Spanish-language content to the City webpage. Latinos constituted 10% of the City's population in 2000 and were Tigard's largest minority group. Note: According to some estimates, the actual percentage is in the 15% range. Overall, 35% of Latino households are classified as "linguistically isolated." 3. In general, attempt to provide two ways to access information. This should include access through both department and service routes. 4. Conduct a survey on the performance of the Citywebsite and use the information gathered to improve the utility of this increasingly important communication device. Ci ca e 1. The newsletter is the best way to reach out to the minority community and to highlight the services and help available from the City. CP Public Involvement Process 1. The CCI has concerns about public participation in the City CP process and will be working on suggestions for improving public involvement. One of these may include tying the CP process to the Neighborhood Program. ArpWcound materials/06/CQ.Councd.recommendations 4 AGENDA ITEM # FOR AGENDA OF February 21, 2006 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Burnham Street Project U date AV-- PREPARED BY: AqPQue:nas DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Update to Council on the plans for the reconstruction and widening of Burnham Street. The presentation will include the draft design concepts and the proposed street cross-sections from the Streetscape Design Project, and options for constructing the project during the next two years. STAFF RECOMMENDATION Staff recommends that Council provide input on the draft design concepts, on the proposed street cross-sections, and give direction on which option to pursue for construction of the project. INFORMATION SUMMARY Following completion of the Downtown Improvement Plan, the City contracted with OTAK, Inc. to perform a complete streetscape design of the Tigard downtown area. The Request for Proposal included the engineering design of Burnham Street as an option for potential award. The design option will be considered after the streetscape project establishes the design concepts, the street cross-sections, and the streetscape elements that should be incorporated into the design of the street. The consultant has proposed three cross-sections for the street. The section from Ash Avenue to Hall Boulevard would have two travel lanes, a median/center turn lane, and bike lanes on both sides. The section from Ash Avenue towards Main Street would allow for parking on both sides, two travel lanes, and a median/center turn lane. At the intersection with Main Street, the street would be narrowed to allow for easier pedestrian crossing at the intersection. The attached drawings show the overall Burnham Street draft concept design and the street cross-sections for the three segments of street. The proposed conceptual layout for Burnham Street will produce an attractive street that can serve to draw in new development on both sides of the street. The challenge will be to decide how much of the street should be constructed now and what can be reserved for construction by future development. The ideal scenario would be to acquire the necessary right-of-way and construct the street to the ultimate section as proposed in the concept design. That may not be possible, given that one-third of Burnham Street currently has a 40-foot right-of-way and the remainder is only up to 60 feet in width, which is still short of the 68 feet to 74 feet shown in the cross-sections. One option to consider is to fully construct the paved area from curb to curb, provide adequate sidewalks on both sides, and leave the right-of-way dedication and additional sidewalk/landscaping improvements for development to provide. This option may result in an inconsistent look over the short term, but could be managed to ensure that the overall concept for the ultimate street improvements is maintained as development occurs along the street. There are many issues that need to be resolved before the project design for Burnham Street can begin in earnest Consensus must be reached on the design concepts and the street cross-sections. In addition, the green street elements must be carefully considered to determine how they can be integrated into the project design, and how they would be affected by phasing of the project to an interim section in the short term. The timeline for the Burnham Street is currently for design of the project to begin in April (or May) this year. The design period is expected to be 6 to 8 months in length. Right-of-way acquisition can begin once the land to be acquired has been clearly identified (possibly 5 or 6 months into the project design). The design and right-of-way acquisition process is expected to be completed in the spring of 2007. Construction can begin (optimistically) in late spring of 2007, if a phased approach to ultimate width is selected and all the needed right-of-way can be acquired in a timely manner. The right-of-way acquisition may be the controlling factor on how quickly the project construction begins. Council input will be requested on the draft concept design, the proposed street cross-sections, and the options for construction of the street. The timeline for implementation of the project through the design phase to construction will be discussed and Council direction will be requested on the preferred option for construction of the project. OTHER ALTERNATIVES CONSIDERED N/A COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT The Burnham Street Improvement Project is a major catalyst project identified in the Tigard Downtown Improvement Plan and is a key element in the effort to meet the Council Goal to "Improve the Downtown." The improvements to Burnham Street meet the Tigard Beyond Tomorrow goals of "Improve Traffic Safety" and "Improve Traffic Flow." ATTACHMENT LIST 1. Burnham Street Draft Concept Design (drawing by OTAI) 2. Burnham Street Cross-sections. FISCAL NOTES The amount of $300,000 is provided in the FY 2005-06 Capital Improvement Program budget for design and right- of-way acquisition on Burnham Street. Funding will be included in the FY 2006-07 CIP budget to complete the design, acquire right-of-way, and possibly begin construction prior to the end of the fiscal year. a fix: 0--zw, ...<,i:y a }~>:::z:,y... gk< -cam ' Yl Public Space °.,e•.. tTT ATEWAY C n xr~. ( . PEDESTRIAN-ORIENTED ATEWA B1KSTAISC fU 4dNtIzANTI}` % „ Z~z , OP ION 2 , Pot ntia f7@®®®~A~ A"® L~3~ ..:.r A Z, x, 12'Sidewalks a° ,-4,zzr 'Even $tYe e- - a s ;:..r •.,c.::._:'.£'.%.. .s K "s.:',.. . On-Street Parkin Alternate Bike Route "Z?•~:,;' isa:. _z:i;i. . Mt3G,O,YMENT ; . THE "HEART" t,YS, 4% _ _ 9 2L',y~e'$:., •Q :S3.r:' ' sa=,. a. w, Public ' t Space Js ; ~ Off;, a ;.RESIDENTIAL • t ' ' FANNO CREEK a ~ _ ' • ' Potential Regional ` "Event Street" Proposed Crmr-Section Propond Cross-Section (north or Ash Steet) (south of Ash Sted) -1 T- T= 1= E Enmpte of 3-Line Street wlth Medico E E - _ and Perking 71' R.O.W. 6B' RO.W. Tigard Downtown Streetscape Design Plan a am~~";, Burnham Street Draft Concept Design F.druary 1~0e BU RH NAM STREET (Draft Feb. 7, 2006) E f Oil I Sidewalk Bike Travel Median / Travel Bike Sidewalk Sidewalk P-Pel Travel Medan / Travel Pamild Sidewalk Sidewalk Bump Travel Turn Travel Bump Sidewalk Lane Lane Turn Lane Lane Parking Lana Turn Lane Parking out Lane Lane Lane out Lane Lane Q 4z D 4e' D 68' R.O.W. D A 74' R.O.W. D n 74' R.O.W. D t- b ' b d t~ b b b 9 b N 12' 5' 11' 12' 11' 5' 12' 12' 8' 11' 12' 11' 8' 12' 12' 8' 11' 12' 11' 8' 12' BURNHAM STREET BURNHAM STREET BURNHAM STREET Southern Section Northern Section Northern Section with Bump Outs at Intersection Downtown Streetscape Plan -City of Tigard Burnham Street Burnham Street Project Project Update February 21, 2006 y~ 1 Burnham Street Project Burnham Street Project 6;e.wau Bak. r.vM M.r,inri, BbewaM -I~LR Lam L.ro L.n. L.m Sb.w.M ft. P.rnk.1 Skewyk Panniry Lam 1..~• VnrkMy ~r ~ Lana 44' S0' 68' R.O.W. 74' R.O.W. Project Design Existing Conditions ❖ Inconsistent segments ranging from ❖ Design of the project was included in sidewalk on both sides to two travel lanes the streetscape project solicitation with no shoulders ❖ Award was delayed until design ❖ Existing right-of-way concepts were identified and further Approximately two-thirds of the street has a 60- defined foot right-of-way ❖ Detailed design work will be awarded The remaining one-third has a 40-foot right-of- way once the street and streetscape design Right-of-way needed for full improvements elements are approved ranges from 14 to 28 feet plus a ny needed slope and construction easements 1 Project Implementation Project Implementation Option 1 ❖ Option 1 S• Purchase entire right-of-way needed (including Advantages slope and construction easements) Construct full improvements out to the ❖ Would provide a consistent and fully designated right-of-way width improved street in accordance with the ❖ Option 2 streetscape design concepts S• Purchase enough right-of-way to construct a Would provide opportunities for basic section incorporation of green street design Construct the basic section elements 4• Let development dedicate and construct the May provide the incentive needed to draw remaining sections in potential developers Project Implementation Project Implementation •3 Option 1 ❖ Option 2 ❖ Disadvantages ❖ Basic Section ❖ Allocation of additional funding will be Construct entire street curb-to-curb in required for right-of-way acquisition accordance with cross-sections ❖ Availability of funding may delay Construct 6-foot wide sidewalks on both sides as a minimum (including curb width) construction implementation Medians where feasible ❖ Eliminates developer ❖ Widen to full width in segments where contributions-dedication of additional right- right-of-way is in hand or where of-way and construction of frontage opportunities exist improvements ❖ Right-of-way required: 62 feet and 56 feet Basic Section Burnham Street Project foot wide sidewalk on 62-foot wide ROW -Basic Section each side 9-M 1010 ; Medians ` where feasible 4 Bike lanes or sie•..m parallel M..s.., „U.M o•,. sew.. . o.A~u ~.o. ~.m v„n,xp parking each a .d,. side so v 74' R.O.W. - 2 r Burnham Street Project Expansion with Development 56-foot wide ROW- Basic Section Expansion of rr sidewalk to 12 <:a. feet on each fs•..:.q...._ ' side Medians and channelization where feasible ....r Streetscape improvements f aa' with _ 68' R.O.W. s expansion ~ Expansion with Development Project Implementation Expansion of . _ Option 2 sidewalk to 12 r' Y' feet on each Advantages p, side s Enhances the ability to design, acquire right-of-way, and construct the project Medians and within a 2-year period channelization ; ❖ Developers wou Id provide the additional where feasible right-of-way and improvements to expand to the ultimate section streetscape Reduces overal I project cost improvements t• Would allow developers some latitude in with tailoring the frontage improvements to expansion enhance their developments Project Implementation Current Status Option 2 Funding available for FY 2005-06 ❖ Disadvantages CIP budget for FY 2006-07 includes Inconsistent street section (beyond the funds for basic section) in the interim pending redevelopm Ent Design Not as attractive as expansion to full street Right-of-way acquisition improvements Initiation of construction (if possible) May preclude incorporation of some green Construction funding projected for FY street design elements by reducing total improved area 2007-08 3 Tentative Timeline Tentative Timeline Option 1 Option 2 ❖ Begin project design May 2006 Begin project design May 2006 Begin ROW acquisition Sept. 2006 t• Begin ROW acquisition Sept. 2006 Complete design Jan. 2007 Complete design Complete ROW Complete ROW Jan. 2007 • acquisition Dec.2007 acquisition ❖ June 2007 Begin construction Spring 2008 Begin construction ❖ July 2007 4• Complete construction Fall 2008 S• Complete construction Spring 2008 Direction Needed Which option is preferred: Full improvements ❖ Delays construction by about 9 months to accumulate needed funding Loses opportunity for developer ROW dedication Basic section as a minimum Allows City to proceed with the project as soon as ROW acquisition is completed Can be completed within a 2-year period Allows developers to participate in the costs to expand to full width 4 AGENDA ITEM # FOR AGENDA OF February 21, 2006 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Proposed Formation of an LID (Local ,Im rovement District in the Tigard Triangle PREPARED BY: A.P. I7uenas DEPT HEAD OK n CITY MGR OK ISSUE BEFORE THE COUNCIL Should the City consider formation of an LID (Local Improvement District) for infrastructure improvements in the Tigard Triangle? STAFF RECOMMENDATION That Council provide direction to the City Engineer on whether or not to proceed through the LID formation process for the proposed LID. INFORMATION SUMMARY On behalf of a property investment company, a private development planning & design group, has submitted a petition to the City supporting their desire to form a proposed Local Improvement District (LID) in the Tigard Triangle. Specht Development, Inc. is the owner or contract purchaser of fifteen (15) of the twenty five (25) parcels within the proposed LID boundary. These parcels comprise 59% of the land area and 64% of the street frontage within the assessment district. The Tigard Municipal Code (TMC) 13.04.020 specifies that an LID may be initiated by written petition of "property owners owning at least fifty percent of the property benefited by the local improvement." The proposed improvements associated with the LID would include street and utility improvements to SW 68th Avenue, SW 69th Avenue, SW 70th Avenue, SW Dartmouth Street and SW Clinton Street, all within the Tigard Triangle, between SW Dartmouth Street and SW Baylor Street, and between SW 68th Avenue and SW 70th Avenue. The area is zoned Mixed Use Employment. Many residential lots in that area are now being converted to commercial enterprises through consolidation of existing lots and redevelopment. Efforts to enhance this sparsely developed area include the following LID's: (Note: In 1998, Specht Development, Inc. initiated a successful LID responsible for improvements to SW 69th Avenue south of Dartmouth Street.) Year Local Improvement District 1984 68th Ave Sanitary Sewer Local Improvement District (LID 42) 1993 Combined Dartmouth St LID and C.I.P. Phase 2 Project 1998 69th Ave Local Improvement District (Specht Development, Inc) In addition to the past LID'S, a number of current private development projects will be constructed this year directly adjacent to the boundary on the proposed LID. The basic concept of any LID is that the benefited properties pay for the improvements. The following is the LID formation process: • Preliminary Evaluation Report • Preliminary Engineer's Report • Declaration of intention to form the district • District formation • Construction of Improvements • Spreading of assessments by ordinance City staff has prepared a draft Preliminary Evaluation Report, which is necessary to determine feasibility of the LID. The proposed LID appears feasible. The attached draft Preliminary Evaluation Report examines the proposed LID in greater detail, determines that the formation of an LID for the proposed improvements is feasible, provides a tentative timeline for LID formation and construction of the improvements, and recommends that Council direct staff to proceed with preparation of a Preliminary Engineer's Report. If Council authorizes staff to proceed, the report will be finalized and submitted for Council consideration, together with a resolution to authorize preparation of the Preliminary Engineer's Report. OTHER ALTERNATIVES CONSIDERED None. If Council does not wish to proceed, all activities regarding the proposed LID will be terminated. COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT By constructing improvements to upgrade the street infrastructure in the Tigard Triangle, the LID would address the findings of the 2002 Tigard Transportation System Plan that identified the Tigard Triangle as an area where future transportation problems appear significant. ATTACHMENT LIST Attachment 1: Preliminary Evaluation Report (Rough Draft) Attachment 2: Petition for Proposed Local Improvement District in the Tigard Triangle area. Tentative Schedule for Specht Triangle LID Tigard Triangle Portal on SW 72"d Avenue Tax Map 1S 1 36DD FISCAL NOTES There are no funds currently allocated for the preparation of the Preliminary Engineer's Report. Funding will have to be provided for the LID formation process to begin. If Council directs staff to begin the LID process, Specht Development, Inc. has agreed to pay, in advance, the cost of preparing the Preliminary Engineer's Report with the understanding that the City include the cost of preparing the report in the LID, if and when the City establishes the District. The total estimated cost of the LID is approximately $1,515,000. The estimated cost for the preparation of the Preliminary Engineer's Report is $200,000. Preparation of the Preliminary Engineer's Report would be included in the total LID cost. Attachment 1 Page 1 of 4 Preliminary Evaluation Report (Rough Draft) Formation of a Local Improvement District in the Tigard Triangle Background It is proposed to develop a Local Improvement District (LID) including street and utility improvements to SW 68`h Avenue, SW 69`h Avenue, SW 70`x' Avenue, SW Dartmouth Street and SW Clinton Street, all within the Tigard Triangle, between SW Dartmouth Street and SW Baylor Street, and between SW 68th Avenue and SW 70`h Avenue (Attachment 2; p. 8). The area consists of a transforming balance of residential to commercial zoning (Attachment 2; p. 9). Recent efforts to enhance this sparsely developed area have included the following ' LID's: (Note: In 1998, Specht Development, Inc. initiated a successful LID responsible for improvements to SW 69`h Avenue south of Dartmouth Street) Year Local Improvement District , 1984 68`h Avenue Sanitary Sewer Local Improvement District (LID 42) 1993 Combined Dartmouth Street LID and C.I.P. Phase 2 Project 1998 69`h Avenue Local Improvement District (Specht Development, Inc): 2,750 lineal feet of partial/full-width street improvements Specht Development, Inc. is the owner or contract purchaser of fifteen (15) of the twenty five (25) parcels within the proposed LID boundary (Attachment 2; p. 11). These parcels: comprise 59% of the land area (Attachment 2; p. 12) and 64% of the street frontage within the assessment district (Attachment 2; p. 13). The Tigard Municipal Code (IMC) 13.04.020. specifies that an LID may be initiated by written petition of "property owners owning at least fifty percent of the property benefited by the local improvement" (Attachment 2; pp: 2- 4 & 14). Current Proposal The proposed Local Improvement District in the Tigard Triangle will be for the express purpose of improving the following streets to partial of full standards as required by the City of Tigard (Attachment 2; p. 6) • SW 68`h Avenue (between SW Dartmouth Street and SW Baylor Street) • SW 69`h Avenue (between SW Dartmouth Street and SW Baylor Street) • SW 70`h Avenue (between SW Dartmouth Street and SW Baylor Street) • SW Dartmouth Street (between SW 68`h Avenue and SW 69`h Avenue) • SW Clinton Street (between SW 68`' Avenue and SW 69`h Avenue) The improvements to the aforementioned streets would include: • Asphalt Pavement • Sanitary Sewer • Curb and Gutter • Water Improvements • Sidewalks • Storm Drainage • Street Trees • Utility Undergrounding • Street Lighting • Right-of-Way Acquisition • Street Signs Pmpw,d rg„a T imgI, un-P, hm+,,,rv E~Mweo„ R p n pco„gn onfq Attachment 1 Page 2 of 4 The LID would provide highly visible enhancements to the Tigard Triangle area, particularly SW Dartmouth Street and SW 68`h Avenue. Each of these streets, within the proposed district boundary, is at the Dartmouth St terminus of the previous LID'S. Consequently, an obvious visual difference is noticed on the north side of SW Dartmouth Street between the I-5 On/Off Ramps and SW 69`h Avenue. It should also be noted that the I-5 Ramp intersection is a designated Tigard Triangle Portal. Therefore, consideration would be given to enhancements associated with that distinction such as the monument on SW 72"d Avenue at the northbound 217 on/off-ramp intersection (Attachment 2; p. 17). Cost Estimate Without the benefit of greater detail for the scope of work, we submit the following estimate., for the total cost of the currently proposed LID. According to the Preliminary. Engineer's Report, on record, the total LID cost for the 1998 SW 691h Avenue LID project was $1,288,005.00. After evaluating that cost -per' lineal foot of street improvements, our estimate will use a cost'of $500 for full width and $300 for partial width street improvements. These unit costs assume a similar scope of work. For the purpose of a preliminary evaluation, we will estimate the total LID cost based on the following values (Note: These costs do not • reflect cost of living increases and general inflation).. Work Item Description uanti Unit Cost Item Cost Partial Street Improvements: 2,015 lineal feet $300/LF $604,500.00, Full Street Improvements: 1,220 lineal feet $500/LF $610,000.00, ' . . Sub,Total: $1,214,500.00 Ancillary Costs Portion of Sub Total Item Cost City of. Tigard- Administrative/Construction Services: 8%• $100,000.00 Preliminary Engineer's Report and 60% Complete Construction Drawings 16% $200.000.00 Total LID Cost: $1,514,500.00 The 25 parcels within the proposed LID boundary combine for a total of 297,525 square feet (Attachment 2; p. 14). When consideration is given to the general feasibility of a proposed LID, a ratio of 3:1 of land value ($15/square foot) to the total cost of the LID. is favorable. In this case, the ratio is approximately'2.95:1. 297,525 SF x $15/SF = $4,462,875.00! Estimated LID Cost = $1,514,500.00'. The Local Improvement District (LID) formation process. The LID process has several steps in it. The basic concept of any LID is that the benefited properties pay for the improvements. The following is the LID process, in accordance with our City Municipal Code: • Preliminary Evaluation Report • Preliminary Engineer's Report • Declaration of intention to form the district Prop-d Tgan1 T6.0g LID -Pmh.i-y E-1-d.. Rcpon (Rough Dah) Attachment 1 Page 3 of 4 • District formation • Construction of Improvements • Spreading of assessments by ordinance We are currently preparing the Preliminary Evaluation Report, which should provide sufficient information for Council to make a decision on whether or not to proceed with directing staff to prepare a Preliminary Engineer's Report for the purpose of evaluating the feasibility of forming the LID. The Preliminary Engineer's Report will also have the proposed methodology for distributing the costs, the proposed LID Boundary, and the benefited properties that would be included in the LID. An LID could be formed through Council initiative, or at the request of the property owners that•want the improvements. For'this paiticular LID, Specht Development, Inc. has submitted a formal "Petition for and Consent to Create a Local Improvement District. Spec ht Development, Inc. has agreed to pay, in advance, the cost of preparing the Preliminary Engineer's Report with the understanding that' the City include the cost of preparing the report in the total cost of the LID, if and when the City establishes the District. The total cost of the LID would also include the City's contribution for the designi,, . and construction management, plus the costs to establish the LID and construct the improvements. The LID formation is contingent upon 50% of the properties by area . approving' the LID formation. In this case, Specht Development, Inc. is the owner or contract purchaser of fifteen (15) of the twenty five (25) parcels within the proposed LID. boundary. These parcels comprise 59% of the land.area: The Tigard Municipal Code (TMC) 13.04.020 specifies that an LID may be initiated by written petition of "property owners i . , owning at least fifty percent of the property benefited by the local improvement" Council, .or the property owners, could withdraw at anytime if the costs prove to be exorbitant, or if construction of the improvements does not appear, feasible. The property owners could stop the LID formation if two-thirds of their (by area)'remonstrate against the LID formation:: Since there is one major property owner for this LID, if he decides he does not want to: proceed, we would terminate the LID process. - " The City would provide the interim financing to design and construct the project, and then . . issue bonds after the project is completed and the total costs are known. The benefited . property owners would be assessed their 'share of the LID costs with repayment over a 10 to 20 year period, or all at once if they choose: If Council moves to proceed with establishing the Local Improvement District in the Tigard . Triangle, the following estimated time line canoe expected (Attachment 2; p. 15-16). Issues To Be Resolved Some of the major issues that need to be resolved for the successful implementation of the improvements in the proposed LID are: • Acquisition of property for the road improvements. • Dedication of Right of Way along SW 70`h Avenue • Connection to existing improvements and infrastructure. Recommendations The LID appears feasible. To comprehensively address the roadway improvement deficiencies in the Tigard Triangle, staff recommends the following: Prop-d'fg.,d T6..gk LID- Pahmi-y E-1-fio. Repo. (Rough Dnn) Attachment 1 Page 4 of 4 • That Council direct staff to proceed with the next step in the LID process. This would require a resolution directing staff to proceed with the preparation of a Preliminary Engineer's Report. This report would examine the overall scope of work and associated cost assessment per tax lot owner within the LID boundary. Specht Development, Inc. has agreed to pay, in advance, the cost of preparing the Preliminary Engineer's Report with the understanding that the City include the cost of preparing the report in the LID, if and when the City establishes the District. Proposed T.gnnl Tnxngk LID - P.fi.innry Gvaluauon Rep- (Rough DreN) Attachment 2 Page 1 of 18 DDC January 25, 2006 Design Group Gus Duenas, City Engineer Engineering Department City of Tigard 13125 SW Hall Blvd. Tigard, Oregon 97223 RE: Proposed Local Improvement District in Tigard Triangle area Dear Mr. Duenas: On behalf of Specht Development, Inc., 1 am submitting ten (10) copies of a petition requesting the City Council to form a Local Improvement District (LID) and make public street and utility improvements to certain streets within the Tigard Triangle area. Specht Development, Inc. is the owner or contract purchaser of 15 out of the 25 parcels within the proposed LID boundary; these parcels represent S9% of the land area and 64% of the street frontage within the proposed assessment district. This is significantly more than the minimum required by Tigard Municipal Code (TMC) 13.04.020, which requires "property owners owning at least fifty percent of the property benefited by the local improvement" to initiate a Local Improvement District by written petition. The proposed LID would include street and utility improvements to SW 681" Avenue, SW 691 Avenue, SW 70' Avenue, SW Dartmouth Street and SW Clinton Street, all within the "Tigard Triangle", between SW Dartmouth Street and SW Baylor Street, and between SW 68t' Avenue and SW 70th Avenue. These streets are currently substandard; or, in the case of SW 70th Street, non-ebstent. This LID would make improvements similar to the improvements made to SW 69th Avenue south of Dartmouth Street. As you know, Specht Development, Inc. initiated a successful LID for those improvements in 1998. We respectfully request that your office prepare a Preliminary Evaluation Report for the City Council's consideration, and schedule this matter before the City Council at the earliest possible date. If the City Council adopts a Resolution directing that a Preliminary Engineer's Report be prepared, Specht Development, Inc. will pay in advance the cost of preparing that report, in accordance with TMC 13.04.030, with the understanding that the City will include the cost of preparing the report In the LID, if and when the City establishes the District. Thank you, Gus. Sine et , 2> w~5 h'l5' fnn~ilS9~r~ ~'r.~ Ed Murphy K ` Aon97124 Comprehensive Planning Manager P503SS84242 F 5~''J(A55500 V F•IkhB~R;.=AErits.r}n cc- arav::dtid.^5 grttCSn Project File# 1017.001 C• A'?:Y.'s Attachment 2 Page 2 of 18 PETITION FOR AND CONSENT TO CREATE A LOCAL IMPROVEMENT DISTRICT THE HONORABLE MAYOR AND CITY COUNCIL City of Tigard County of Washington State of Oregon In the matter of the improvement of lands described as: Street and utillty Improvements to SW 68v' Avenue, SW 69°1 Avenue, SW Ar Avenue, SW Dartmouth Street and SW Clinton Street, all wlihln the "Tigard Triangle" between SW Dartmouth Street and SIV Baylor Street, and between SW 6r Avenue and SW 7001 Avenue. We, the undersigned petitioners, hereby request that the City of Tigard investigate the feasibility of forming a Local Improvement District (LID) and draft a Preliminary Evaluation Report for the City Coun:il's consideration. The evaluation would review the feasibility and estimated costs of makir.~g public Improvements to these streets through the creation of an assessment district. if the Preliminary Evaluation Report determines that the LID is feasible, we request that the City Council direct the engineering staff to proceed to the next step and prepare a Preliminary Engineering Report. The LID would be for the express purpose of: Improving the following streets to partial or full city street standards, including streets, curbs, gutters, sidewalks, street trees, street lights and signage; sanitary sewer; water, including fire hydrants; storm drainage facilities; undergrounding of overhead utilities; acquisition of additional right-of-way or easements acquisition, If necessary; street and utility engineering design and related professional service: ° SW 68th Avenue, between SW Dartmouth Street and SW Baylor Street; ° SW 690 Avenue between SW Dartmouth Street and SW Baylor Street; " SW 7001 Avenue between SW Dartmouth St and SW Baylor Street; SW Dartmouth Street between SW 680i and SW 690 Avenues; SW Clinton Street between SW 66" and SW 69`" Avenues. The area hereby to be improved by the creation of an assessment district comprises approximately 10 acres, counting existing right-of-ways. The area and the proposed LID are more specifically explained in the Exhibits attached to this petition, which are all by reference herein made a part of this petition, and which include the following: ° Exhibit `A' is a list of the properties to be Included in the LID; " Exhibit 'B' is a narrative description of the proposed improvements; ° Exhibit 'C' includes maps (Figures 1-6) which illustrate the general location, the proposed boundary, the property ownerships, and the parcel size and parcel frontage of each parcel within the LID: I Attachment 2 Page 3 of 18 Exhibit 'D' provides detail on the area and frontage calculations, including the percentage of the area and frontage which is owned by Specht Development, Inc., which is summarized on Figures 5 and 6 of Exhibit'C'. We hereby declare that we, the undersigned petitioners: (1) Are in fad the owner or the contract purchaser of the Indicated properties; (2) Represent at least fifty percent (50%) of the property benefited by the proposed local improvement district; (3) Understand that the cost of these improvements would be borne by the benefited property owners if a local Improvement district were formed; (4) State that by signing this petition we are only acknowledging an interest in having a preliminary engineering report completed, and are not committed to supporting any local Improvement district that may be proposed as a result of the City's evaluation and report. WHEREFORE, petitioners request that said preliminary investigation be accomplished, and a Preliminary Evaluation Report be delivered to the City Council regarding the feasibility of creating an assessment district, and further that, if the LID appears to be feasible, the City Council of the City of Tigard, Oregon, direct staff to prepare a Preliminary Engineering Report and expedite the study as much as possible. SIGNATURE COMPANY ADDRESS TAX LOT 0 I 11 i~uuc s~rlw(WCTM 1s136DD) ~J / 7~~~A 1 L1N -l..e. / S Pie H r ~ vL.e °f.e,J'c i.;C tz+~^RS tt~ly ..i Oi.. 510ce 2100 2200 2300 2500 2900 3000 3001 t 3100 /..cd to ' r ~ 6100 6200 6300 6500 6600 2 Attachment 2 Page 4 of 18 1~ boo SW r+«;.IKPN LHr 01 ct~r%,fdT %.-J L. bin~RrN cr- S'loob 6700 6800 3 Attachment 2 Page 5 of 18 EXHIBIT 'A' PROPERTIES INCLUDED WITHIN THE PROPOSED LOCAL IMPROVEMENT DISTRICT The following tax lots, all on Washington County Tax Assessor's Map 1S136DD: Tax Lot # Owner or contract AUrchaser 2100 Pollock, Donald E & Julia Gail / Specht Development, Inc. 2200 Pollock, Donald E / Specht Development, Inc. 2300 Carpenter, Richard L / Specht Development, Inc. 2500 Dickey, Velda A / Specht Development, Inc. 2900 Specht Development, Inc. 3000 Specht Development, Inc. 3001 Specht Development, Inc. 3100 Specht Development, Inc. 6100 Specht Development, Inc. 6200 Specht Development, Inc. 6300 Specht Development, Inc. 6500 Specht Development, Inc. 6600 Specht Development, Inc. 6700 Specht Development, Inc. 6800 Specht Development, Inc. 1900 John Carl Coon & Mary G. Olsen, Trustee 2000 Paul B. Wagar Jr. & Kaneko T TRS 2400 Sternberg Family Limited Partner 2700 Lavida E. Miller 2800 Glenn L. and Sharon L. Moore 3290 Judy Lorraine Strojny & Diane Louise Baldwin 6900 J. T. Jr. and Theresa A. Roth 7001 Jacob T. Jr. and Theresa A. Roth 7300 Kenneth and Marilyn Rosenfeld 7601 Marzie Salarle 4 Attachment 2 Page 6 of 18 EXHIBIT '8' NARRATIVE DESCRIPTION OF THE PROPOSED PR03ECT The proposed project would Improve the public streets and utilities to partial or full city standards. Specifically, the project would improve: ° Partial street improvements to SW 68'h Avenue, between SW Dartmouth Street and SW Baylor Street, along the west side of the street only (Pacific NW Properties is improving the east side of the street as a condition of development), and not including tax lot 2600 (1S136DD), which is already developed; Full street and utility improvements to SW 69t° Avenue between SW Dartmouth Street and SW Baylor Street, along both sides (except that portion between SW Dartmouth Street and SW Clinton Street along the west side of SW 69`" Avenue, which is being developed by Pacific NW Properties as a condition of development); Partial street improvements to SW 701" Avenue between SW Dartmouth St and SW Baylor Street, along the east side of the street only, and not Including tax lot 7500 (iS136DD), which Is already being developed by Pacific NW Properties as a condition of development; o Partial Street improvements to SW Dartmouth Street between SW 691" and SW 70u' Avenues, on the north side of SW Dartmouth Street only; ° Full street and utility improvements to SW Clinton Street between SW 68`t' and SW 70'h Avenues. The street standards assumed in this proposed local improvement district are as follows: ° SW 68`^ Avenue would be 44-feet wide in a 70-foot wide right-of-way; ° SW 690 Avenue would be 36-feet wide In a 60-foot wide right-of-way; ° SW 70`" Avenue would be a "1/2" street Improvement, I.e., 18feet wide in a 30-foot wide right-of-way, with curbs, sidewalks, landscape strip and street trees on the east side only; SW Dartmouth Avenue would be 56-feet wide in a 94-foot wide right-of-way. There appears to be enough right-of-way available for the proposed improvements, therefore it should not be necessary for the City to acquire additional right-of-way or easements. However, if there Is a need to acquire for additional right-of-way or public easements, the costs of such acquisitions would be added to the UD. In addition to any right-of-way acquisition and construction costs, other costs will be folded into the local improvement district, including but not limited to city staff and consultant time and materials for survey, engineering desigi, project administration, legal services and financing costs. 5 Attachment 2 Page 7 of 18 EXHIBIT 'C' SUPPORTING ILLUSTRATIONS The following figures illustrate the percentage of the property area and property frontage owned by Specht Development, Inc. Figure 1 - This figure illustrates the location of the proposed Local Improvement District, which is within the "Tigard Triangle", generally north of Dartmouth Street, between I-S and SW 72nd Avenue; Figure 2 - This figure is an aerial photograph which shows the proposed LID boundary and the parcels that would be included in the assessment district; Figure 3 - This figure shows the ownerships of the properties in and adjacent to the proposed LID boundary; Figure 4 - This figure Illustrates the proposed local improvement district boundary, and the areas where street and utility improvements would be made. All public improvements made as part of the LID project would be within this boundary; Figure S - This figure shows the total land area, in square footage, of the parcels within the proposed LID, and the percentage of the square footage owned by Specht Development, Inc. Figure 6 - This figure shows the total street frontage of the parcels within the proposed LID, and the percentage of the street frontage of parcels owned by Specht Development, Inc. 6 Attachment l Page s O 18 FIGURE I agen d: t 'h« lu d a c ~4 { t ,mow' ~ ~ { r "'ti R r € F' f 6A a k ~~5 tLi i pe t t 5........».~,...... E€ ~t € { 4 x ~F Figi we I. Location Map s Est €f City of Tsq tat, Washington County, Oregon Fay N'.4'+k a.. >i' k.~ .6 ry 34 £ +C. Attachment 2 fl'a't.:t)01 i4 FIGURE 2 p i egend b ~ T Q' n. 5 A6 q { { m"'~%w MW ..sue «'x $ v, s 'ekkc - i i pgy ~ r 4 t~ $ 4.. X'v k 1 ng y S, p y rh°4 6 X j ~;a4tR. r d ' 4 &d4'q ~ 'bji aa'' p z 411 VStn+g i : t {Y g } " Figure : ertat Photograph Specht LAD City of Tigard, Washington County, Oregon Attachment 2 Page 16 of Is FIGURE Legend r { . *..r4Y fmt«m d~ { N tk i.l ~ fay S. E bk 6 F ~ p i.. s' ~ s#x as et .gx 44 .#'uev M 'Y w s =+a { ' u t % 151515 d ix =a x _ 43Y nYgb x E wmw4 £ W hk Caa ' e4T hu. 4:w3:3 { I i Figur€t 3. Ownerships N6 ; QD C i Spec ht IA a; City of Tigard, Washington jaunty. Oregon ~ Attachment 'I FIGUP E 4 i 4 &V BAYLOR -ST X33 " z bJ n tf t I i e t ~:o-.. w. z2.v~atro ~ .k zN F r' ti d _ f t _ F. 6 f + ~ 5 fin" ~ 1 k"C S. f 5. + :R• ~ T i s t n. w k -a"a ~ tj 5 i 4 ~ br... ~ h +f .E £ '$'y5T h 4 c q- Y 'V P} f ~ ~ Y' le t 1. SW CUNToN ST 4~ t { f ~ ~ f we P x # t .flv N'i •y i Yj_ {S t 4 n 5 ~ itI [ 6 i4 :..f .c ,fnp e SW DARTMOUTH ST V P DOC Figure 4- Improvement District Spec ht LID City of Tigard, Washington County, Oregon fr... xno- 1 Y n i s ~ ~ u#FG .wnc,.w.~~ra_ a~ u' 9 as ar t+w on zx~ Machment 2 Page 12 t& t 8 FIGURES t€ k SW BX~LOR ST E R c.§ n grc `v1 M t 4I aia t .Aw 7t1 i..t k- t ~y } Ss#m"S:~ ,t+a 3 f «t5 z two ~i SAKLINTONST $ F Y~~~ 33n3 RJR. { i e~G~'Yk If 9v ~ Y.k 5 k:.'x5 W x; a wWQ : _ I A.M., our, i:: .1 nsGt i . i. 1 t z I Q: i 0527) Figure a: Parcel Square Footage =aa _ chtt LID sacs I ~ Div City of Tigard, Washington County, Oregon ~ kta a 'cx s~rp ?alvs "t six ~tw ~t+^tm`?.ag - -I Attachment 2 Page 1,3 o Is FIGURE `H~ 5.rr?L'?r SryB By 339 U 1'5 F Ow E ' j $}j 11 ~ fw ? .v!'di y p 3 9.M ` v Mh.Sx ~ ^ PPP t s a rh+r j i NORTH # C Figure . Linear street Frontage Specht LID k City of Tigard, Washington rimy, Oregon w4f 10 O £0 2006 Tigard Triangle UD Initiation Support Chart 68th, 69th, 70th and _ LID $Upport Clinton_ - - - ~ Purchased - T- - Total ' Owner Name by Specht? Tax Lot # Sq. Footage Frontage (h); in LID Frontage (ft)' Sq. Footage #T ! TAX Nap 1S136D0 Pollock / Specht - Y- 2100 1 30,073 ? 250 j x 250 30,073 - - Pollock I S -echt Y F 2200 13,142 100 x- 100 13,142 i CarpenterlSpec ht Y 2300 22,951 - 429 x 429; 22.951 Olckey f Specht Y 2500 5, 000 « _ 50 x 50 1 _ 5,000 Specht y i 2900 10 000 100 x - - 100 10.000 Y - i - - r- - -+--7- Specht ( , 3000 .500 75 x 75 7,500 S eeht Y 3001 13,914 232 x - 232 - '13,914 - - - - - Spechl` Y 3100 7,500 175 _ 1 x 175 7,500 i T Specht y 6100 _18,865 - 380 x _380 _ 18,865. _ - Specht Y- - 6200 1 12,500 125 x 125 12,500 t l _ - - _ ----i---- Specht - Y I 6300 - 12,500 225 x 225 12,500 Specht Y 6500 ~ 2_234 99 x 99 2,234 ! _ - -Specht_ rY6600 8,988 103 z _ 103 8.988 , Specht Y 6700 4,500 S0 X 50 4,500. ` - ; f - - Specht Y - 6800 4.500 50 50 4.50D Subtotal, Specht 174,167 2443 I- 2,443 -174,167; - 43 - - - t ---i - WagarACaneko N_ _ 2000 _u 6,121 162 x 100 6,121 tExcludes frontago on EayUu_- CoorvOtsen N 1900 17,500 275 x 100 17,500 'Excludes frontage on BaAor - Stember9 _ N 2400 10,000 100 x _ 100 10.000 Miltor N 2700 10,000 . 200 x 200 10,000 Exdudes frontage on Baylor _ _ Moore N _ 2800 10.000 .100X 100 t0,lx1U !7 - _StrojnyBatd%An N 3290 14,856 _ 150 x - 150 14,856 i - Roth N~ 7001 18,906 y 277 x277 18,906 _ k--- Roth_ N , 69 10,000 200 x 200 10,0_00 _ Rosanfetd N 7300 18,475 _-150 x 150 18.475, Salarie_ - N_ 7601 750 0 75 x 75 7,500 1 t - Subtototal, Others- - J _r - - - 1,452 123_,358 - - f m - Total 297,5251 i _ _ ►=r 96 controlled ti 8 1 , 6356 l 5956 >v CD elrNt017.001kpeehgkVdocrplmnirgVropownars/percentagwfevS 1123106 R o p 00 N Attachment 2 Page 15 of 18 Specht Triangle LID Tentative Schedule 12/01/05 PHASE I: INITIATE LID 1. Develop tentative LID boundary 11125/05 2. Review with City staff 11129105 3. Mect with individual property owners 12/01 - 12/09/05 4. Revise boundary 12/12/05 5. Nleet with City Engineer 12/15/05 6. 'Neighborhood meeting (optional) 1/12/06 7. Submit petition to City staff 1/20/06 8. Petition presented to City Council 2114106 PHASE II: FORMATION OF LID 9. Council requests Engineering Report 2%14/06 10. Specht deposits funds 2117/06 11. Preliminary Eng. Report completed 4114106 12. Council adopts Report, calls for hearing 5/9/06 13. Public Hearing 6116/06 14. Adoption of LID Ord. and assessment roll 6/16106 PHASE III: CONSTRUCTION DRAWINGS 15. Complete Final constriction drawings 7/21106 16. Construction loan 7/28106 17. Advertise for bids 7128/06 1S. Award bid 9112/06 PHASE IV: CONSTRUCTION 19. Construction starts 9125/06 20. Construction completed 12/22/06 21. Acceptance of improvements lr 1/07 rJm/1017.00V4x 0t1WS htJuld1V01,ros Attachment 2 Page 16 of 18 22. Final costs tabulated 2128/07 PHASE V: HINAL ASSF.SSINtE\T ROLL 23. Final engincering rpt/assessment roll 3/30/07 24. Council adopts final assessment roll 4/24/07 PHASE VI: SALE OF BONDS 25. Sale of assessment bonds 6/15/07 26. First assessment notice 1/15/08 cjwJl017.tbU7nh(IWifihCdU)dI WS 2 Attachment 2 Page 17 of 18 Tigard Triangle Portal 72"d Ave at HWY 217 On/Off Ramp Intersection i _ IS 1 36 DO IS 1 36DD Iff Al NTA om.. ° ` i , • I i. _aA. )F t - n •i 1 T• . ' °4° A A 133 - ~ ~ ~ I L_ r•, r ~ ' I ..I. r. i ) r~, Y'r' , _ ~ f r t a u ' ~ ~ ~ ' a i j Z•`~` it .rr._ I ~ ' .ri-.Z~ ~__r i Yr -rte'-A'y'r zi- r- }-~.~a _ r• ri rr•.t F14 i w 1 O. 1 1 I :.°.1 I I Q WAiNp10TON CORY ONEOON "t'• . _ r# lei al t• r I°Ivt rr, .s~ r vial =I f i t ry I : < aloe aimYCMN!GTIS MIN "is, WALI V 4W +BAYLpR^ (CR1822) ST SW •rir~rl.•:r.~~ j_ i»;w x;aai;iaYir 6AYLDR STREET _ i L to ~ t j'j~~ri rr.^.. tr, ~•~'.;r.. o . t1. i r t I1 r o f ; ~ f 1 ~ { t f•! I 1 ; ~ i t 1~1 rt . a fp3u n r ( 1 t l l t i { 'I , j fa-r • •Iwir lo} rl'la•„ I•fr l~~ 4r'„"r'r Il•rri t: ! u p n p p r• q r r ~ ) r. ~ i n are(' _p ; ~ a r101r , r ~ ~ • i ..p - S t ~ i . w } ' ~ ~ ~a0 tr `n D! x n,* r ~ a Z S : ~ rl ~ ~ ~ a _ i-` „ i - 1 M • ~ raeo ~d « s s r. s ~ n_ r s a ' `l r _ • y b -i -n I r•GY~ s 4s ~~r a►si ?i s p » er i t- l0 sp._S a un 3 r ~__1 a s s i I rGli 'j~.. l •_yr ' ~ _ 9 „ s p _ ~ : -Y 7j_ a I ; ? ~ _ ~ 4r'~_~a~t1,-~•~-:Xr~a Z Ar-A _ 1 _ a ! 1 ? ✓ Z° i sa~ioonneatawmnau.antrin ` „roo 1 r A ! ' S r r A } ( ft ~r•r.raara.~ a}S b a ~,tra.' a a 'r). " 1 ► r A I = _l u i -p ' Y ( ?t t.s:a ~i r f ) I t ~rP"`'S Y- L.R.~I .y -•.-•A.~l 1 - r i,r AA i ® r r { f i « " !Awn...{ !n n!„ I i 1 ! yL~(~~ dd f ar aae lAlnlrn~ L K if i = k. ao b• f ao _ ~..~.~;r;.••.•:r:.l f laaiw a »jrjsfsl Wm , i f ±r_..i o' SECTtON3B ST) CLINTON STSas.trr SW r-M GJNTONr81STRFET t~~J~. 1 l.i t> . P ~ S t ! ( ~rl ! I ! t 1 I 1~ 1 7yt~tr! i'' ~ _ - 'fi'r "`f. °D• m~a• o0 1 #y al«r~rra! ~•S•~f ifriara~•r,r•1r~ ( I 1 I ` ✓ u`~. 1f '~•.'7',' 1 J..~ro~ ~f } r t r r 1 i I~1~~ ! rt~ ~Ir tr)a~•,.•~•r) ) I' ) r r `i 1 .L i= a~ . ' a j ~ ~ ~ _A. r-- L....~, x d « "eD . { _L I ~ I 7n t ) ! o a' earaa••tuwH., r»a10D M ppp ~ ran L_ v f ~ ~i ~v 1-_" 1 t •,r,oT.•,. f- Rr,.r~.ra~Ta`L"r'k n »...R...,,,•~.r•,~„ - aaa... ° A S !a•'wr . •ras t~} +_^6w_ 1 12 / ' I I 7 r• -=y- ......,n. Z! _ _wm i•_._. ~f « 14 l 1 t J 1 ,•'{..t_ .r:YP r ( aY•_:...L•r-'', -7f- ~a _f, a ' _r ) I ~ I ! ..r ~ I Jy✓ f." Aooooon' ocill !n CWOWFW -rf ...,._•n.. ~ ;•'wlA,nr^n~w~At~ -Y .._w+ . ~ v- , 1 1 t rr. ' tr I ~ r I'. ~ I o v V Q It ~ 4) 0ri H STREET ra__ •-t_. t. ' ,i t'7 lp'AI ` I••~'~- `Aj•rl ! - - - ! t< NAT OATt:Jultr 02.20W $ws _r..MWTH STREET ~r.r - r•~-r I E - i f r i r ~a * ~ x `i• ..~.r~p,....». S _ ► _ .~.1 _ ' ~ ~t►.i as • ~ =r. • 9~J ~ a • I a' W ~ •a a a'.4 ~ } W r . .'rt a `F,r, rrr.wr•.rr "d .tom yW:• ~ Z ! I W G}, . r. rl * r a . . rr .y~ ~ ~ , ~ ~'~ly~r, fJ.;~.•v ~ ~ ` r:r < i` .f qj: R t -T.r~ II" ` 7_• ,r r P": Jy,: CD GAS!' 11 7 a r. a 7 1 < t . L `ppp IS 1 36DD , Is 110 c re 0o N City of Tigard 1igard Triangle Proposed Local Properties are zoned MUE (Mixed-Use Employment) > Improvemen t District e• Some properties are residential in nature, but are in the y in the Tigard Triangle process of converting to commercial ❖ Tigard Triangle Plan established guiding principles with a high-quality mired use employment area envisioned e• The Tigard TSP (Transportation System Plan) identified February 21, 2006 the Triangle as highly deficient in street infrastructure l 'Tigard Triangle L igard Triangle Local Improvement District - Tool available to upgrade streets to meet current standards - Allows more comprehensive street development versus partial street improvements - Costs of improvements are paid for by the benefited properties - Has been successfully used in the Triangle and in other areas of the City N~wTM 3 4 C igard Triangle LID Process Previous LID's in the Tigard Triangle area Preliminary Evaluation Report Preliminary Engineer's Report Year Local Improvement District v Declaration of intention to form the district 1984 68th Ave Sanitary Sewer LID District formation 1993 Combined Dartmouth Street LID and C.I.P. Project Construction of improvements 1998 69th Avenue LID (Specht requested) Spreading of assessments by ordinance 5 6 1 7 gard Triangle Avenue LID a Specht Development, Inc. ! i._._a- ' - Has requested formation of an i LID to construct improvements A i tea.. - Was instrumental in the successful 696 Avenue LID in i 7S the Triangle ± Has submitted a petition for an `d LID north of Dartmouth Street - ' and east of 72^ Avenue 69th Avenue f - Has Weed to for the - pay During Construction preparation of the Preliminary Engineer's Report xi•r r ' ,r % Avenue LID 'h Avenue LID r Residential driveway Before Construction :yr =w4 - 69th Avenue Residence after completion of After Construction improvements 9 10 v"rwt Proposal l'r~posed LID Proposed LID Boundary o Proposed Locations in the Tigard Triangle • SW 68th Avenue t a + • SW 69th Avenue • SVv 70th Avenue;' • SW Dartmouth Street • SW Clinton Street I Proposed Improvements 't'` i d + • Asphalt Pavement • Water Improvements • Curb and Gutter • Stour, Drainage • Sidewalks • Utility Undergrounding t° E y t3,.i i • Street Trees • Right-of-Way Acquisition, • Street Lighting if necessary • Street Signs • Tigard Triangle Portal • Sanitary Sewer Enhancement(s) 11 [2 2 1 )osed LID "i1) Support 1 t Specht Development controls 59% of the land area within the proposed LID boundary f 1 : i; Specht Development controls 15 of the 25 parcels within the proposed boundary I Formation of an LID requires 50% of the properties by land area l j Two-thirds of the properties by land area must 1 remonstrate against the LID to prevent formation )c I =71_ C 21 14 1 Ming Streets I tzn~ Streets 69's Avenue Q Dartmouth 69" Avenue and Clinton St ? looking north looking south to Dartmouth St Clinton Street (a3 691h y 69" Avenue looking east to I-5' looking north from K y^ : , , «1 Dartmouth St IS 16 J ; )I ng Streets 1.11)' Costs 1 I~. Approximately $1.6 million total cost III I1P ~R'', - Estimates are preliminary based on per lineal foot costs - Preliminary Engineer's Report will more accurately estimate the LID costs „ Preliminary Engineer's Report - Will examine proposed LID in much greater detail (up to 60% :x engineering plan preparation) 1 J - Approximately $125,000, $70,000 in FY 2005-06 1.. - Will be re-estimated based on actual consultant contract lus t' u f WI City staff time p 1x t., r - Can be funded in FY 2005-06 through contingency transfer in s Si F~ 5 the Gas Tax Fund 4 + -Cost to prepare the report will be included in the LID costs 1] 3 L, s to Resolve ibility of the LID ~Y Ilkt ❖ Acquisition of ROW Specht owns 59% of LID boundary - 70th Avenue (only 30-foot ROW available) -Need to construct at least 24 feet of pavement plus 12 Ratio of Land Value to LID cost feet of sidewalk and planter strip -Fox general feasibility of a proposed LID, a ratio - Acquisition will be needed for the partial improvements favorable of land value to the total cost of the LID is faable -should be at least 2:1 - Other minor acquisition (ROW, slope easements, ♦ 297,525 SF x $15/SF = $4,462,875.00 construction easements) ♦ Estimated LID Cost = $1,589,500.00 Connection to existing improvements and ♦Ratio: 2.81:1 infrastructure (Particularly, Storm and Sanitary ❖ LID formation appears feasible Sewer) ,q 20 T',,,.'wive Schedule f:,,~ ornmendations Important Dates ❖ That Council direct staff to prepare a • 02-28-06 Adopt Resolution to prepare resolution authorizing the preparation of a Preliminary Engineer's Report Preliminary Engineer's Report • March 2006 Prepare RFP • April 2006 Select consultant That Council create the project in the FY • July 2006 Submit report consultant C 2005-06 CIP and authorize a contingency J • August 2006 Formation of LID (if feasible and transfer from the Gas Tax Fund for this fiscal Council decides to form) year • Fall/Winter 2006 Construction begins 21 22 4 A No. / For Council Newsletter dated 6 .r, ~ -Zi7V MEMORANDUM Q-01- Co TO: Mayor and City Councilors Craig Prosser, City Manager FROM: Gus Duenas d r City Engineer RE: Revisions to Agenda Item #6 Proposed Formation of an LID (Local Improvement District) in the Tigard Triangle DATE: February 16, 2006 Please replace the following pages within the submitted Agenda Item Summary for the February 21, 2006 Council Meeting. The items changed in the Agenda Item Summary are shaded. These revisions were necessary to separate the costs of preparing the Preliminary Engineer's Report and the completion of Final Construction Drawings. In addition, the total cost of the LID was increased to account for right-of-way acquisition, slope easements, and construction easements, that may be necessary to complete the improvements. Agenda Item Summary Page 2 of 2 Attachment 1 - Preliminary Evaluation Report (Rough Draft) Page 2 of 4 Attachments c: File is\eng\2005-2006 fy cip\specht lid\2-21-06 memo to council regarding change to ais.doc Me basic concept of any LID is that the benefited properties pay for the improvements. The following is the LID formation process: • Preliminary Evaluation Report • Preliminary Engineer's Report • Declaration of intention to form the district • District formation • Construction of Improvements • Spreading of assessments by ordinance City staff has prepared a draft Preliminary Evaluation Report, which is necessary to determine feasibility of the LID. The proposed LID appears feasible. The attached draft Preliminary Evaluation Report examines the proposed LID in greater detail, determines that the formation of an LID for the proposed improvements is feasible, provides a tentative timeline for LID formation and construction of the improvements, and recommends that Council direct staff to proceed with preparation of a Preliminary Engineer's Report. If Council authorizes staff to proceed, the report will be finalized and submitted for Council consideration, together with a resolution to authorize preparation of the Preliminary Engineer's Report. OTHER ALTERNATIVES CONSIDERED None. If Council does not wish to proceed, all activities regarding the proposed LID will be terminated. COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT By constructing improvements to upgrade the street infrastructure in the Tigard Triangle, the LID would address the findings of the 2002 Tigard Transportation System Plan that identified the Tigard Triangle as an area where future transportation problems appear significant. ATTACHMENT LIST Attachment 1: Preliminary Evaluation Report (Rough Draft) Attachment 2: Petition for Proposed Local Improvement District in the Tigard Triangle area. Tentative Schedule for Specht Triangle LID Tigard Triangle Portal on SW 72"d Avenue Tax Map 1S 1 36DD FISCAL NOTES There are no funds currently allocated for the preparation of the Preliminary Engineer's Report. Funding will have to be provided for the LID formation process to begin. If Council directs staff to begin the LID process, Specht Development, Inc. has agreed to pay, in advance, the cost of preparing the Preliminary Engineer's Report with the understanding that the City include the cost of preparing the report in the LID, if and when the City establishes the District. The total estimated cost of the LID is approximately $1;589,500.00. The estimated cost for the preparation of the Preliminary Engineer's Report is $125,000.00. Preparation of the Preliminary Engineer's Report would be included in the total LID cost. Page 2 of 2 Attachment 1 Page 2 of 4 The LID would provide highly visible enhancements to the Tigard Triangle area, particularly SW Dartmouth Street and SW 68`h Avenue. Each of these streets, within the proposed district boundary, is at the Dartmouth St terminus of the previous LID's. Consequently, an obvious visual difference is noticed on the north side of SW Dartmouth Street between the 1-5 On/Off Ramps and SW 69`h Avenue. It should also be noted that the I-5 Ramp intersection is a designated Tigard Triangle Portal. Therefore, consideration would be given to enhancements associated with that distinction such as the monument on SW 72"d Avenue at the northbound 217 on/off-ramp intersection (Attachment 2; p. 17). Cost Estimate Without the benefit of greater detail for the scope of work, we submit the following estimate for the total cost of the currently proposed LID. According to the Preliminary Engineer's Report on record, the total LID cost for the 1998 SW 69`h Avenue LID project was $1,288,005.00. After evaluating that cost per lineal foot of street improvements, our estimate will use a cost of $500 for full width and $3.-' for partial width street improvements. These unit costs assume a similar scope of work. For the purpose of a preliminary evaluation, we will estimate the total LID cost based on the following values (Note: These costs do not reflect cost of living increases and general inflation). Work Item Description uanti Unit Cost Item Cost Partial Street Improvements: 2,015 lineal feet $337/LF $679,500:00, Full Street Improvements: 1,220 lineal feet $500/LF $610,000.00 Sub Total: $1,289,500.00 Ancillary Costs Portion of Sub Total Item Cost City of Tigard Administrative/Construction Services: 8% $100,000.00 Preliminary Engineer's Report and 60% Complete Construction Drawings 10°fo X125 000.00. Cornpl'etign of Final Constniction Drawings 6% $75,000:00: Total LID Cost: $15893500`00 The 25 parcels within the proposed LID boundary combine for a total of 297,525 square feet (Attachment 2; p. 14). When consideration is given to the general feasibility of a proposed LID, a ratio of 3:1 of land value ($15/square foot) to the total cost of the LID is favorable. In this case, the ratio is approximately 2.81:1. 297,525 SF x $15/SF = $4,462,875.00 Estimated LID Cost $1,589,500.00 The Local Improvement District (LID) formation process. The LID process has several steps in it. The basic concept of any LID is that the benefited properties pay for the improvements. The following is the LID process, in accordance with our City Municipal Code: • Preliminary Evaluation Report • Preliminary Engineer's Report • Declaration of intention to form the district Pmp-d Tp d Tn-gl, LID - PrtIi li -y E-1-6- R<p- (Rough D,.f,) AGENDA ITEM # 7 FOR AGENDA OF February 21, 2006 QTY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE DISCUSSION -COUNCILOR HARDING COMMUNICATION IDEAS PREPARED BY. Joanne Ben on DEPT HEAD OK r~ CITY MGR OK UIV ISSUE BEFORE THE COUNCIL A discussion led by Councilor Harding on ideas to further improve communication with Tigard's staff and citizens. STAFF RECOMMENDATION No action necessary at this time - discussion only. INFORMATION SUMMARY Councilor Harding submitted a list of suggestions for improving communication with staff and citizens. Councilor Harding would like to share her ideas with Council and get input from other Council members. OTHER ALTERNATIVES CONSIDERED N/A COUNCIL GOALS AND TIGARD BEYOND TOMORROW STATEMENT Tigard Beyond Tomorrow Goal: Communication # 1) The City will maximize accessibility to information in a variety of formats, providing opportunities for input on community issues and effective two-way communication. . # 2) City policy makers shall facilitate two-way communication by providing timely information and responding to concerns raised. # 3) The community will be able to effectively participate in decision-making processes because they understand the land-use system. Volunteerism # 1) City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. City Council Goals: • Improve Communication and Relationship with Citizens • Implement the new neighborhood program throughout the City • Conduct a city-wide scientific survey/ report card on City services ATTACHMENT LIST Councilor Harding's Communication Idea List FISCAL NOTES N/A Communication Ideas: - Connect neighborhoods - Survey - comprehensive - Change public notice signage and how posted ...no one can read them driving by and half the time they are in the ditch. - Better liaison reports and PSAs at council meetings re: outside committees and upcoming events - Change in sign up sheets at door for council with check boxes of interest to help identify volunteers and people with specials interests to help within committee system or otherwise - Improved Cityscape and Web (do most logging on know what "RSS" means obscurely placed in the top left hand corner?) - Better use of library as vehicle for communication - SDCs - an understandable format for public to see and understand the complexities the state mandates - Streamlined executive summaries to streamline council packets for ease of communication to public ...no superfluous gobbledy goop or circle talk, "just the facts,' ma'am ...and all the facts" with annoted attachments for reference. - Improved relations with school districts/boards, county, etc.