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City Council Packet - 05/10/2005 CITY OF TIGARD OREGON TIGARD CITY COUNCIL MEETING May 10, 2005 COUNCIL MEETING WILL BE TELEVISED I:\Ofs\Donn a's\Ccpkt 1 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 Agenda Item No. 3 For Agenda of - 2 -OS COUNCIL MINUTES TIGARD CITY COUNCIL MEETING MAY 10, 2005 Mayor Dirksen called the meeting to order at 6:30 p.m. Council Present: Mayor Dirksen; Councilors Harding, Sherwood, Wilson, and Woodruff. > ADMINISTRATIVE ITEMS a. 5th Tuesday - The next Fifth Tuesday meeting is scheduled for May 31. At the last Fifth Tuesday meeting, Senator Burdick and Representative Galizio were present. Council asked staff to contact Senator Burdick and Representative Galizio to determine if they could attend an upcoming Council business meeting for a report on legislative activities. Staff will contact the legislators to and invite them to attend either the May 24 or the June 14 City Council meeting. b.. Determine who on City Council might want ACT2005 Software. Councilor Harding would like to use this software to track City Council communications. C. Noise ordinance - request for review by Councilor Woodruff. Council members received a copy of an e-mail communication on this matter. Discussion on amendment to the noise ordinance to increase limitations on activity during the evening will be held at an upcoming workshop meeting and then scheduled for a hearing if Council direction is to proceed. Staff will provide City Council information regarding limitations set by other jurisdictions. d. Street light design - Councilor Harding advised she had received a telephone call from a citizen representing neighbors who were inquiring about the possibility of changing the street lights for the Walnut Street projects. There was a request for street lights that looked "less industrial." Mayor Dirksen noted this might be a good opportunity to use the same type of street lights proposed for the downtown area. Interim City Manager Prosser advised he would contact City Engineer Duenas to determine if changes can be made. The contract has been issued on this County project; therefore, any change will need to be accomplished by a change order. e. Update on requests for proposals for Urban Renewal Plan and Public Outreach Program. A May 10 memorandum from Community Development Director Hendryx was distributed to COUNCIL MINUTES - MAY 10, 2005 page 1 the City Council. The City received two proposals for the Urban Renewal Plan and three proposals for the Public Outreach Program. Interviews of applicants will be held on May 13. f. Council members were invited to attend a Pre-Opening Reception at Bridgeport Village on May 18, 2005, 5-8 p.m. Information was distributed to the City Council. Mayor Dirksen and Councilors Sherwood and Wilson indicated they would like to attend. g. Community Achievement -Washington County Fair and Rodeo requested a nomination of an outstanding Tigard citizen/community volunteer for recognition at the Fair. A May 1 letter from Washington County was distributed to the City Council. City Council will advise staff next week of names for nomination. h. CP04B Requests for City staff attendance. Staff reviewed with City Council the request for Tigard's attendance at a recent CP04B meeting. Julie Russell has contacted the County noting concerns about Tigard staff not attending these meetings when requested. No Tigard representatives attended the May 5 CPO4B meeting. Interim City Manager Prosser indicated that Public Works Director Koellermeier intended to attend; however, there was a miscommunication on meeting location. City Council discussed the request, wherein staff and members of the Park and Recreation Board were also invited to attend the meeting. Discussion followed on meetings by neighborhood groups and staff attendance. Interim City Manager Prosser will meet with County Administrator Cameron to determine how to respond to requests for Tigard representative attendance at CPO meetings. i. Calendar Review • May 13 Library Closed - Staff Training Day • May 16 Budget Committee Meeting - 6:30 p.m. - Library Community Room • May 17 Council Workshop Meeting - 6:30 p.m. - Town Hall • May 23 Budget Committee Meeting - 6:30 p.m. - Library Community Room • May 24 Council Business Meeting - 6:30 p.m. - Town Hall • May 30 Memorial Day Holiday, City Offices Closed COUNCIL MINUTES - MAY 10, 2005 page 2 • May 31 5th Tuesday Council Meeting - 7-9 Library Community Room > DISCUSS ISSUES - GREENBURG ROAD PROJECT City Engineer Duenas reviewed with the City Council information on this agenda item including his memorandum dated May 3, 2005. There are issues with the Greenburg Road Project that have significant ramifications on the projects that can be implemented during the next five years. The memorandum from Mr. Duenas outlined the issues and the request for direction from the City Council. The total project cost in 2000 was estimated to be $2.5 million. Mr. Duenas' memorandum outlined revised costs, which now is now estimated to be $5 million. The existing revenue sources cannot provide the local funding needed in a timely manner and still be able to address the priorities with the Tigard Downtown and Highway 99W. Council consensus, after discussion of alternatives, was to direct staff to explore changing the scope and downsize the project, including avoiding bridge design and installation. Staff will explore if improvements can be made at Tiedeman Street. > DISCUSS A RESOLUTION TO SUPPORT AND ACTIVELY PURSUE REGION-WIDE COLLABORATIVE EFFORTS TO IMPROVE THE REGIONAL LAND USE PLANNING SYSTEM, INCLUDING THE TRANSITION OF URBAN USES AND SERVICES IN UNINCORPORATED AREAS, INCLUDING ANNEXATION BEFORE DEVELOPMENT (See Agenda Item 10) Community Development Director Hendryx introduced this item, which had been discussed previously by the City Council with regard to concerns about Metro's authority impacting local land use matters. The proposed resolution supports collaboration with Washington county jurisdictions regarding proposed changes to Goal 14 (urbanization) and the Urban Growth Boundary administrative rules, and supported local control over the land-use process. Council members discussed the proposed resolution and the concerns it wished to articulate. While agreeing that the proposed resolution was acceptable as a starting point more City Council discussion is needed. The following concerns and issues were noted: o Concerns with Metro's policies on urban growth boundaries, which have had an impact on the market and have led to rapid densification of some areas. COUNCIL MINUTES - MAY 10, 2005 page 3 o Interest expressed in talking with other jurisdictions to determine if what their issues might be. Jurisdictions affected by Metro decisions will meet on May 20, 2005, to discuss issues. o Discussion by the City Council on being specific with Tigard's concerns about decisions relating to the urban growth boundary expansion. o Another discussion will be scheduled on this topic after the May 20 symposium. Councilor Wilson will attend the symposium and requested City Council input on what he should share at this meeting. This item was discussed again during the business meeting (see Agenda Item No. 10.) • EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 7:10 p.m. to discuss employment of public officers, employees and agents under ORS 192.660(2)(a). Executive Session concluded at 7:25 p.m. 1. BUSINESS MEETING 1.1 Mayor Dirksen called the City Council & Local Contract Review Board to order at 7:35 p.m. 1.2 Council Present: Mayor Dirksen; Councilors Harding, Sherwood, Wilson, and Woodruff. 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. PROCLAMATIONS o Mayor Dirksen proclaimed May 15-21, 2005 as Emergency Medical Services Week. Representatives from Metro West Ambulance presented a plaque to the City of Tigard, thanking the community for its support. The City Council was invited to a barbecue hosted by Metro West on May 20 in Hillsboro. Councilor Harding also acknowledged the work of TVF&R, which has emergency medical personnel serving the community and work with Metro West. 3. CITIZEN COMMUNICATION ■ Tigard High School Student Envoy Nikki Pham presented an update of activities at Tigard High School; an outline of activities was distributed to the City Council. ■ Tigard Area Chamber of Commerce Representative Dan Murphy reviewed upcoming Chamber meetings. S. Carolyn Long is retiring as COUNCIL MINUTES - MAY 10, 2005 page 4 Executive Director in June. The new Executive Director, Jeremy Monlux, will start on July 1, 2005. ■ Isador Morgavi, 15145 SW 119th Avenue, Tigard, OR 97224 distributed a copy of some written testimony and spoke to the City Council about discussion he heard in the Study Session earlier in the meeting. Mr. Morgavi said that during the Study Session he heard staff advise Council on matters concerning communication. Nothing that was said was incorrect, a lie, or inaccurate. Council took that information, discussed it, and made decisions on it without any public input. Mr. Morgavi said the material he distributed to the City Council was a list of a-mails that started on April 16 asking for some people to come to a meeting to give information. That meeting (CP04B meeting) was to be on May 10 and nothing happened; he said this was unacceptable. He said the problem could have been solved in a matter of a couple of hours at the most. He said the CPO members did not know there were specific rules for requesting Tigard staff attendance at their meeting; the request had been bounced around. Mr. Morgavi said he did not think the matter was adequately prioritized. Council hears one side of the story from staff and often times, as the information is transmitted from lower management levels, the staff may have reasons to slant things one way or the other so it does not look like they let something set on their desk for two weeks before they did something. Mr. Morgavi said that all that was being asked was to have some input on things "like this" other than to have to come before the City Council with a two-minute limit, which only antagonizes the Council and frustrates them. Mayor Dirksen told Mr. Morgavi that he hoped some of the earlier discussion during the Study Session by the City Council helped clarify for staff what Council's policy is on this issue. The issue regarding Tigard representation at the last CPO meeting was a combination of miscommunication and misunderstanding. ■ Greg Luke, 11660 SW Terrace Trails, Tigard, OR 97223, testified that he is a Boy Scout from Troop 423 and has attained the Life rank. He said he wanted to bring to Council's attention something that he was not happy about. Mr. Luke is doing an Eagle project for Tigard Christian Church as his community service project to fulfill a requirement to earn the rank of Eagle. His project is located in a commercial area, so he was required to obtain a permit. He went to City Hall to apply for the permit and was disappointed to learn it was going to cost him $133.13. Mr. Luke said he is from a non-profit organization, building a community service project for a non-profit entity. He said he believed the City Council should consider passing a law that says Boy Scouts do not need to pay that kind of money for a project that will benefit the City and community. His project will be for the public so they can have lunches and picnics. He asked the City Council to consider this issue. Mayor Dirksen thanked Mr. Luke for coming to the meeting and advised the City Council will be discussing this issue. The Mayor said the City would contact Mr. Luke. COUNCIL MINUTES - MAY 10, 2005 page 5 ■ Follow-up to Previous Citizen Communication Interim City Manager Prosser reviewed follow-up to citizen communications from the April 26, 2005 City Council meeting. ➢ Alice Ellis Gaut had noted her concerns with regard to Council the Consent Agenda process. Council discussed and responded to this matter at its April 26, 2005, meeting. No additional follow up required at this time. ➢ Gretchen Buehner had urged the City Council to appoint an independent urban renewal board as soon as possible. City Council will consider this matter as it makes decisions on what should be considered in the ballot measure on urban renewal (tax increment financing). 4. CONSENT AGENDA: Youth Advisory President Williams announced the following Consent Agenda items: 4.1 Approve Council Minutes for March 22, 2005 4.2 Receive and File: a. Council Calendar b. Tentative Agenda 4.3 Adopt a Resolution Identifying the Preliminary Urban Renewal Plan Public Outreach Program - Resolution No. 05 - 27 RESOLUTION NO 05-27 - A RESOLUTION FOR THE PRELIMINARY URBAN RENEWAL PLAN PUBLIC OUTREACH PROGRAM 4.4 Adopt a Resolution to Establish the Selection Process for the City Center Advisory Commission - Resolution No. 05 - 28 RESOLUTION NO. 05-28 - A RESOLUTION ON THE INITIAL SELECTION PROCESS FOR CITY CENTER ADVISORY COMMISSION 4.5 Adopt a Resolution to Appoint Michael Kringlen to the Building Appeals Board - Resolution No. 05 - 29 RESOLUTION NO. 05-29 - A RESOLUTION OF THE CITY OF TIGARD APPOINTING MICHAEL KRINGLEN TO THE BUILDING APPEALS BOARD COUNCIL MINUTES - MAY 10, 2005 page 6 4.6 Adopt a Resolution to Appoint Jason Snider to the Budget Committee to Complete the Term Vacated by Irene Moszer - Resolution No. 05- 30 RESOLUTION NO. 05-30 - A RESOLUTION APPOINTING JASON SNIDER TO THE BUDGET COMMITTEE TO COMPLETE THE TERM VACATED BY IRENE MOSZER 4.7 Adopt a Resolution Approving a Cooperative Improvement Agreement between the Oregon Department of Transportation and the City of Tigard for Improvements to SW 72nd Avenue - Resolution No. 05 - 31 RESOLUTION NO. 05-31 - A RESOLUTION APPROVING A COOPERATIVE IMPROVEMENT AGREEMENT BETWEEN THE OREGON DEPARTMENT OF TRANSPORTATION AND THE CITY OF TIGARD FOR IMPROVEMENTS TO SW 72ND AVENUE Motion by Councilor Sherwood, seconded by Councilor Woodruff, to approve the Consent Agenda as presented. The motion was approved by a unanimous vote of Council present: Mayor Dirksen: Yes Councilor Harding: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Woodruff: Yes 5. FORMAL GRADUATION OF TIGARD'S COMMUNITY EMERGENCY RESPONSE TEAM (CERT) Program Assistant Mike Lueck reviewed the "Partners Being Prepared Program" Twelve volunteers, representing the third graduating class of the City's Community Emergency Response Team (CERT) program received certificates. CERT team members can provide life saving assistance during the first critical minutes during an emergency. Mayor Dirksen thanked the graduates noting the City's appreciation for their involvement. Mr. Lueck advised that soon the City will have trained 50 volunteers. Enhanced, follow-up training will be provided as well. COUNCIL MINUTES - MAY 10, 2005 page 7 6. UPDATE ON YOUTH ADVISORY COUNCIL AND TIGARD TURNS THE TIDE (YOUTH FORUM) Rob Williams and Alexander Carsh addressed the Council on recent activities of the Tigard Youth Advisory Council (YAC). YAC collected 380 blankets in its December blanket drive. In December, the YAC web page should be ready. The Tigard YAC will receive an award for community service at the 4 n annual "We Make a Difference" awards ceremony at the Beaverton Four Square Church, May 18, 7-9 p.m. At this time, there are 15 active YAC members and the committee hopes to increase this number to 30. Maycell Villanueva, Jacob Ferrier, and Aislinn Zatarian, representing the Skate Park Task Force, spoke to the City Council about planned fund-raising activities. They noted they would like to plan on a carnival on September 10 and outlined the assistance needed from the City, including allowing the carnival to be at the future skate park site. The students would like to have a number of activities requiring electrical hook ups, skate ramps, stages, and restrooms. This event could coincide with Family Day and the Tigard Blast celebration. A draft brochure outlining the event was presented to the City Council. Mayor Dirksen noted the City Council's support of the Skate Park and said he was encouraged with the recent fundraising activities. The students were advised to continue to work with staff on their ideas for the carnival. Assistant to the City Manager Newton reported that Tigard Turns the Tide, formerly the Youth Advisory Council, will hold its first annual member meeting on June 22, 6:30 p.m. in the Library Community Room. All community members, including youth, grades 6 and up are eligible for membership. More information will be presented in the next issue of Cityscape. 7. POLICE ACTIVITY LEAGUE PRESENTATION ON DRUG RESISTANCE The Police Activity League Program Director for Tigard, Sean Belveal, introduced this agenda item. Mr. Belveal introduced members of the 2005 Youth Action Team who will be going to Washington DC in July as part of a leadership conference. The youth presented City Council information on the dangers of alcohol. Mayor Dirksen thanked the young people for their information and noted he was happy that PAL was active in Tigard. COUNCIL MINUTES - MAY 10, 2005 page 8 8. MEETING WITH OREGON DEPARTMENT OF TRANSPORTATION REGION I MANAGER, MATTHEW GARRETT City Engineer Duenas introduced Matthew Garrett, Region 1 Director for the Oregon Department of Transportation (ODOT). Mr. Garrett and Council members discussed the following: • ODOT and the City of Tigard can partner to accomplish projects. Mr. Garrett also noted ODOT works with JPACT and Washington County to identify projects. • Once projects are identified, they must be prioritized. • ODOT supported the Tigard Downtown TGM grant. • Reviewed the Greenburg Road project (also see Study Session discussion by the City Council, Page 3). Construction should move forward so funding for this project is not jeopardized. Mayor Dirksen noted the burdensome requirement for the requirement that 110 percent of the cost of the project amount be set aside and suggested there might be a way to compromise on this requirement. Mr. Garretson responded that this is a policy matter. • The scope of this project is to be revisited (downsized). • The traffic signal on Hall/Wall will go out for bid next week. • The 99W corridor study is supported by ODOT; Mr. Garrett agreed it would be helpful for the City of Tigard to make investments near the 99W Highway system. • Discussed requirements for bikepaths in response to a concern expressed by Councilor Wilson whereby bike lanes are required on all arterials and collectors. Mr. Garrett noted this is a policy question. • Discussed about the length of time between identifying a highway project and the funding and construction. Mr. Garrett said it takes about nine years to implement a project. This means that the original estimate of the cost of a project is low - sometimes the cost of the actual project is double the estimate. Mr. Garrett spoke to involving the public to assist and understand. He cautioned against raising expectations and listed the reasons why costs have escalated recently, including high steel and gasoline prices. • Mr. Garret noted environmental laws shape what ODOT does as an agency more than any other factor. These laws impact costs and timelines. • Mayor Dirksen reviewed the City Council goals to Improve 99W and to Revitalize the Downtown. He referred to the hoped-for improvements at Greenburg Road. Mr. Garrett said the State is interested in considering options that have the potential to gain capacity less expensively. Mr. Garrett agreed to visit with the City Council every six months. COUNCIL MINUTES - MAY 10, 2005 page 9 9. PUBLIC HEARING - CONSIDER A RESOLUTION REACTIVATING THE CITY CENTER DEVELOPMENT AGENCY, AN URBAN RENEWAL AGENCY a. Community Development Director Hendryx presented this agenda item. He referred to the staff report given at the April 19, 2005, Council meeting at which time the Council directed staff to proceed with reactivation of the City Center Development Agency (CCDA). Initially, the Council will serve as the CCDA. Future discussions will occur on whether the CCDA will become the responsibility of another decision-making body. b. Mayor Dirksen opened the public hearing. C. Public testimony: None. d. Mayor Dirksen closed the public hearing. e. Council discussion: ■ Councilor Sherwood noted this was a step in the process to move forward with the downtown revitalization project. ■ Councilor Wilson assured the public that the City Council is well aware that the urban renewal question must go to a public vote. ■ Councilor Woodruff asked for clarification about why a CCDA needs to be formed. Community Development Director Hendryx responded that the City Charter requires a CCDA and an Advisory Committee. ■ There will be opportunity for public involvement. f. Council consideration: Motion by Councilor Sherwood, seconded by Councilor Wilson, to adopt Resolution No. 05-32. RESOLUTION NO. 05-32 - A RESOLUTION REACTIVATING THE CITY CENTER DEVELOPMENT AGENCY, AN URBAN RENEWAL AGENCY The motion was approved by a unanimous vote of Council present: Mayor Dirksen: Yes Councilor Harding: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Woodruff: Yes COUNCIL MINUTES - MAY 10, 2005 page 10 10. CONSIDER A RESOLUTION TO SUPPORT AND ACTIVELY PURSUE REGION-WIDE COLLABORATIVE EFFORTS TO IMPROVE THE REGIONAL LAND USE PLANNING SYSTEM, INCLUDING THE TRANSITION OF URBAN USES AND SERVICES IN UNINCORPORATED AREAS, INCLUDING ANNEXATION BEFORE DEVELOPMENT a. Community Development Director Hendryx presented the staff report and reviewed the proposed resolution. This topic is part of a 2005 Council goal to address growth and to seek changes at Metro to free- up the City's Comprehensive Plan process to respond to citizens' concerns and to initiate discussions with Metro regarding density requirements. At previous meetings, Council discussed the possibility of adopting a resolution to identify concerns and issues the City wants to discuss with Metro. In the late fall, the City of Tualatin adopted a resolution with regard to the industrial lands process that Metro went through. Council is considering adopting a similar resolution. Two drafts of a resolution have been presented to the Council. The resolution now before Council was drafted to reflect Council's concerns. b. Council Discussion: Mayor Dirksen called the Council's attention to the "wherefore" language of the resolution. Mayor Dirksen noted Councilor Wilson will attend a symposium on May 20, which will be attended by officials from other jurisdictions to discussion issues relating to Metro's authority on local land use, with a goal for changes on Metro guidelines and possibly to the Metro Charter. Mayor Dirksen advised he recently met with Metro Council President David Bragdon. He said he talked to President Bragdon about the requirement for an average density within every jurisdiction and they discussed how greater density is occurring at the edges of the Metro area, not at the center. Mayor Dirksen suggested to President Bragdon that the average density requirement of ten units per acre be calculated on a region-wide basis rather than for each Metro jurisdiction, which would allow for greater densification of already urbanized areas rather than in the suburban areas. Mayor Dirksen, President Bragdon and Jack Hoffman (MPAC Chair) toured areas in Tigard, including the Fields' property near the new Tigard library. The tour also included areas where infill development is taking place where more dense development is taking place inside a neighborhood developed less densely to show the impact this has on the entire neighborhood. They toured areas where more dense development worked well - and areas where it hasn't worked well at COUNCIL MINUTES - MAY 10, 2005 page 11 all. The purpose was to point out that a "one size fits all" concept doesn't work well. Local jurisdictions need'the authority to exercise greater flexibility. President Bragdon appeared to be receptive and Mayor Dirksen said he hoped that this would lead to further discussions. In response to a question from Councilor Woodruff, Mayor Dirksen said he hoped Councilor Hosticka would also be supportive of the City's desire to have more flexibility with regard to local land use planning (density requirements). Discussion continued about the impacts of high density requirements including the resultant high property costs. During the 2040 process, the resultant tight-boundary policies have transformed what suburban cities are like to a greater degree than what is being recognized or even what was intended. Councilor Wilson suggested that the tight boundary policy be reviewed. Councilor Wilson will bring the issues discussed by the City Council tonight forward for consideration at the May 20 symposium. C. Council Consideration: Resolution No. 05 - 33 Motion by Councilor Sherwood, seconded by Councilor Woodruff, to adopt Resolution No. 05-33. RESOLUTION NO 05-33 - A RESOLUTION OF THE TIGARD CITY COUNCIL TO SUPPORT AND ACTIVELY PURSUE REGION-WIDE COLLABORATIVE EFFORTS TO IMPROVE THE REGIONAL LAND USE PLANNING SYSTEM, INCLUDING THE TRANSITION OF URBAN USES AND SERVICES IN UNINCORPORATED AREAS, INCLUDING ANNEXATION BEFORE DEVELOPMENT The motion was approved by a unanimous vote of Council present: Mayor Dirksen: Yes Councilor Harding: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Woodruff: Yes COUNCIL MINUTES - MAY 10, 2005 page 12 11. PUBLIC HEARING - CONSIDER A RESOLUTION APPROVING THE ISSUANCE OF TAX-EXEMPT VARIABLE RATE DEMAND REVENUE BONDS, SERIES 2005A (GEORGE FOX UNIVERSITY PROJECT), BY YAMHILL COUNTY, OREGON FOR AND ON BEHALF OF GEORGE FOX UNIVERSITY IN AN AMOUNT NOT EXCEEDING $28,400,000 a. Mayor Dirksen opened the public hearing. b. Interim Finance Director lmdieke reviewed the staff report and outlined the request from George Fox University for the Tigard City Council to approve a resolution so Yamhill County could issue $28.4 million in tax-exempt revenue bonds on behalf of the University. Representatives from George Fox University were available should the City Council have questions. C. Public Testimony: None d. Staff recommended that the Council adopt the proposed resolution. e. Mayor Dirksen closed the public hearing. f. Council Consideration: Resolution No. 05 - 34 Motion by Councilor Woodruff, seconded by Councilor Wilson, to adopt Resolution No. 05-34. RESOLUTION NO. 05-34 A RESOLUTION APPROVING OF THE ISSUANCE OF TAX-EXEMPT VARIABLE RATE DEMAND REVENUE BONDS, SERIES 2005A (GEORGE FOX UNIVERSITY) IN AN AMOUNT NOT EXCEEDING $28,400,000 The motion was approved by a unanimous vote of Council present: Mayor Dirksen: Yes Councilor Harding: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Woodruff: Yes 12. REPORT ON THE STREET MAINTENANCE FEE AS REQUIRED BY THE TIGARD MUNICIPAL CODE (TMC), CHAPTER 15.20 a. Interim' Finance Director lmdieke presented the staff report. As required by TMC 15.20.050(4), the Finance Director reviewed the revenues received from the street maintenance fee after the first full COUNCIL MINUTES - MAY 10, 2005 page 13 year following implementation. If the revenues are not meeting the annual funding level set from the five-year maintenance plan, the Finance Director, in coordination with the City Engineer, may recommend a fee increase sufficient to meet that funding level. Council may, at its discretion increase the fees through resolution based on the Finance Director's recommendation. The Utility Billing group began billing for the street maintenance fee at the beginning of April 2004. For the period April 1, 2005 - March 31, 2005, the City collected $764,434 from this source. This is $35,566 short of the targeted annual revenue of $800,000 established under the program. But because of the actual timing of the utility billing cycle, the first bill with the street maintenance fee on it was not mailed out until April 19. So, actual receipts for the first full year are slightly understated because of the billing cycle dates. No adjustment to the fee was recommended by staff. The fee will be reviewed after three years and the rates would then be reestablished based on the annual average cost of an updated five- year street maintenance program. b. Council members noted support for the staff work for this program to date. 13. COUNCIL LIAISON REPORTS: None 14. NON AGENDA ITEMS: None 15. EXECUTIVE SESSION: Not held. 16. STUDY SESSION (CONTINUED) > REVIEW OF GRAPHIC IDENTITY PROPOSALS Assistant to the City Manager Newton distributed proposal information from Juli Page and Glenn Marcusen for designing the graphic identity for the City of Tigard. City Council consensus was to interview Ms. Page and Mr. Marcusen at the next City Council workshop meeting. COUNCIL MINUTES - MAY 10, 2005 page 14 17. ADJOURNMENT: 9:47 p.m. Catherine Wheatley, City Recorder (3 Attest: Mayo f-, City// of Tigard Date: lA oZ D 7 COUNCIL MINUTES - MAY 10, 2005 page 15 Greeter: Tom Imdieke FTI RD CITY COUNCIL M EETING 0, 2005 6:30 p.m. CITY OF TIGARD OREGON ARD CITY HALL 5 SW HALL BLVD ARD, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - MAY 10, 2005 page 1 AGENDA TIGARD CITY COUNCIL MEETING MAY 10, 2005 6:30 PM • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss employment of public officers, employees and agents under ORS 192.660(2)(a). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. • STUDY SESSION > DISCUSS A RESOLUTION TO SUPPORT AND ACTIVELY PURSUE REGION-WIDE COLLABORATIVE EFFORTS TO IMPROVE THE REGIONAL LAND USE PLANNING SYSTEM, INCLUDING THE TRANSITION OF URBAN USES AND SERVICES IN UNINCORPORATED AREAS, INCLUDING ANNEXATION BEFORE DEVELOPMENT (See Agenda Item 10) > DISCUSS ISSUES - GREENBURG ROAD PROJECT 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. PROCLAMATIONS Proclaim May 15-21, 2005 as Emergency Medical Services Week ■ Mayor Dirksen REPRESENTATIVES FROM METRO WEST AMBULANCE WILL BE PRESENT AND WOULD LIKE TO SAY A FEW WORDS... 7:40 PM 3. CITIZEN COMMUNICATION (Two Minutes or Less, Please) ■ Tigard High School Student Envoy Nikki Pham COUNCIL AGENDA - MAY 10, 2005 page 2 0 ■ Tigard Area Chamber of Commerce Representative Dan Murphy ■ Follow-up to Previous Citizen Communication 7:45 PM 4. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 4.1 Approve Council Minutes for March 22, 2005 4.2 Receive and File: a. Council Calendar b. Tentative Agenda 4.3 Adopt a Resolution Identifying the Preliminary Urban Renewal Plan Public Outreach Program - Resolution No. 05 - 27 RESOLUTION NO 05-27 - A RESOLUTION FOR THE PRELIMINARY URBAN RENEWAL PLAN PUBLIC OUTREACH PROGRAM 4.4 Adopt a Resolution to Establish the Selection Process for the City Center Advisory Commission - Resolution No. 05 - 28 RESOLUTION NO. 05-28 - A RESOLUTION ON THE INITIAL SELECTION PROCESS FOR CITY CENTER ADVISORY COMMISSION 4.5 Adopt a Resolution to Appoint Michael Kringlen to the Building Appeals Board - Resolution No. 05 - 29 RESOLUTION NO. 05-29 - A RESOLUTION OF THE CITY OF TIGARD APPOINTING MICHAEL KRINGLEN TO THE BUILDING APPEALS BOARD 4.6 Adopt a Resolution to Appoint Jason Snider to the Budget Committee to Complete the Term Vacated by Irene Moszer - Resolution No. 05-30 RESOLUTION NO. 05-30 - A RESOLUTION APPOINTING JASON SNIDER TO THE BUDGET COMMITTEE TO COMPLETE THE TERM VACATED BY IRENE MOSZER 4.7 Adopt a Resolution Approving a Cooperative Improvement Agreement between the Oregon Department of Transportation and the City of Tigard for Improvements to SW 72"d Avenue - Resolution No. 05 - 31 COUNCIL AGENDA - MAY 10, 2005 page 3 RESOLUTION NO. 05-31 - A RESOLUTION APPROVING A COOPERATIVE IMPROVEMENT AGREEMENT BETWEEN THE OREGON DEPARTMENT OF TRANSPORTATION AND THE CITY OF TIGARD FOR IMPROVEMENTS TO SW 72ND AVENUE • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:45 PM 5. FORMAL GRADUATION OF TIGARD'S COMMUNITY EMERGENCY RESPONSE TEAM (CERT) a. Staff Report: Public Works Staff b. Council Discussion 7:55 PM 6. UPDATE ON YOUTH ADVISORY COUNCIL AND TIGARD TURNS THE TIDE (YOUTH FORUM) a. Staff Report: Administration Staff b. Council Discussion 8:05 PM 7. POLICE ACTIVITY LEAGUE PRESENTATION ON DRUG RESISTANCE a. Staff Report: Administration Staff b. Council Discussion 8:15 PM 8. MEETING WITH OREGON DEPARTMENT OF TRANSPORTATION REGION I MANAGER, MATTHEW GARRETT a. Staff Report: Engineering Staff b. Council Discussion 8:35 PM 9. PUBLIC HEARING - CONSIDER A RESOLUTION REACTIVATING THE CITY CENTER DEVELOPMENT AGENCY, AN URBAN RENEWAL AGENCY a. Staff Report: Community Development Staff b. Public Comment C. Council Discussion d. Council Consideration: Resolution No. 05 - 32 A RESOLUTION REACTIVATING THE CITY CENTER DEVELOPMENT AGENCY, AN URBAN RENEWAL AGENCY COUNCIL AGENDA - MAY 10, 2005 page 4 Councilor: I move for adoption of the proposed Resolution 05- Councilor: 1 second the motion. Mayor: Will the City Recorder please read the number and title of the Resolution. City Recorder: (Reads as requested.) Mayor: Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. 05- please say "aye. " Mayor/Councilors: Mayor: All of those opposed to adopting Resolution No. 05- please say "nay. " Mayor/Councilors: Mayor: Resolution No. 05- (is adopted or fails) by a (unanimous, or however votes were split) vote. Tie votes failure to pass 8:55 PM 10. CONSIDER A RESOLUTION TO SUPPORT AND ACTIVELY PURSUE REGION- WIDE COLLABORATIVE EFFORTS TO IMPROVE THE REGIONAL LAND USE PLANNING SYSTEM, INCLUDING THE TRANSITION OF URBAN USES AND SERVICES IN UNINCORPORATED AREAS, INCLUDING ANNEXATION BEFORE DEVELOPMENT a. Staff Report: Community Development Staff b. Council Discussion C. Council Consideration: Resolution No. 05 - 33 A RESOLUTION OF THE TIGARD CITY COUNCIL TO SUPPORT AND ACTIVELY PURSUE REGION-WIDE COLLABORATIVE EFFORTS TO IMPROVE THE REGIONAL LAND USE PLANNING SYSTEM, INCLUDING THE TRANSITION OF URBAN USES AND SERVICES IN UNINCORPORATED AREAS, INCLUDING ANNEXATION BEFORE DEVELOPMENT Councilor: 1 move for adoption of the proposed Resolution 05- Councilor: 1 second the motion. COUNCIL AGENDA - MAY 101 2005 page 5 Mayor: Will the City Recorder please read the number and title of the Resolution. City Recorder: (Reads as requested.) Mayor: Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. 05- please say "aye. " Mayor/Councilors: Mayor: All of those opposed to adopting Resolution No. 05- please say "nay. " Mayor/Councilors: Mayor: Resolution No. 05- (is adopted or fails) by a (unanimous, or however votes were split) vote. Tie votes =failure to pass 9:15 PM 11. PUBLIC HEARING - CONSIDER A RESOLUTION APPROVING THE ISSUANCE OF TAX-EXEMPT VARIABLE RATE DEMAND REVENUE BONDS, SERIES 2005A (GEORGE FOX UNIVERSITY PROJECT), BY YAMHILL COUNTY, OREGON FOR AND ON BEHALF OF GEORGE FOX UNIVERSITY IN AN AMOUNT NOT EXCEEDING $28,400,000 a. Open Public Hearing b. Summation by Finance Staff C. Public Testimony d. Staff Recommendation e. Council Discussion f. Close Public Hearing g. Council Consideration: Resolution No. 05 - 34 A RESOLUTION APPROVING OF THE ISSUANCE OF TAX-EXEMPT VARIABLE RATE DEMAND REVENUE BONDS, SERIES 2005A (GEORGE FOX UNIVERSITY) IN AN AMOUNT NOT EXCEEDING $28,400,000 Councilor: I move for adoption of the proposed Resolution 05- Councilor: I second the motion. Mayor: Will the City Recorder please read the number and title of the Resolution. COUNCIL AGENDA - MAY 10, 2005 page 6 City Recorder: (Reads as requested.) Mayor: Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. OS- please say "aye. " Mayor/Councilors.- Mayor: All of those opposed to adopting Resolution No. OS- please say "nay. " Mayor/Councilors.- Mayor: Resolution No. 05- (is adopted or fails) by a (unanimous, or however votes were split) vote. Tie votes =failure to pass 9:35 PM 12. REPORT ON THE STREET MAINTENANCE FEE AS REQUIRED BY THE TIGARD MUNICIPAL CODE, CHAPTER 15.20 a. Staff Report: Finance Staff b. Council Discussion 13. COUNCIL LIAISON REPORTS 14. NON AGENDA ITEMS 15. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:45 PM 16. STUDY SESSION (CONTINUED) > REVIEW OF GRAPHIC IDENTITY PROPOSALS COUNCIL AGENDA - MAY 10, 2005 page 7 10:00 PM 17. ADJOURNMENT is \ad m\cath y\cca\2005\050510). d oc COUNCIL AGENDA - MAY 10, 2005 page 8 AGENDA TIGARD CITY COUNCIL BUSINESS MEETING APRIL 26, 2005 - 6:30 p.m. 13125 SW Hall Boulevard, Tigard, Oregon • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss employment of public officers, employees and agents under ORS 192.660(2) (a). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. > DISCUSS A RESOLUTION TO SUPPORT AND ACTIVELY PURSUE REGION-WIDE COLLABORATIVE EFFORTS TO IMPROVE THE REGIONAL LAND USE PLANNING SYSTEM, INCLUDING THE TRANSITION OF URBAN USES AND SERVICES IN UNINCORPORATED AREAS, INCLUDING ANNEXATION BEFORE DEVELOPMENT (See Agenda Item 10) > DISCUSS ISSUES - GREENBURG ROAD PROJECT > ADMINISTRATIVE ITEMS a. 5th Tuesday - Confirm May 31. Invite Senator Burdick and Representative Galizio? b. Determine who on City Council might want ACT2005 Software. C. Noise ordinance - request for review by Councilor Woodruff (See attached copy of e-mail communication.) d. Street light design - concerns noted by Councilor Harding e. Update on requests for proposals for Urban Renewal Plan and Public Outreach Program (See attached May 10 memorandum from Community Development Director Hendryx.) f. Invitation to Pre-Opening Reception at Bridgeport Village - Check for Council attendance (RSVPs due by May 11) This event is on May 18. 5-8 p.m. (See attached information.) g. Community Achievement - Request from Washington County Fair and Rodeo for nomination of an outstanding Tigard citizen/community volunteer for recognition at the Fair. (See attached May 1 letter from Washington County.) h. CP04B Requests for City staff attendance I. Calendar Review • May 13 Library Closed - Staff Training Day • May 16 Budget Committee Meeting - 6:30 p.m. - Library Community Room • May 17 Council Workshop Meeting - 6:30 p.m. - Town Hall • May 23 Budget Committee Meeting - 6:30 p.m. - Library Community Room • May 24 Council Business Meeting - 6:30 p.m. - Town Hall • May 30 Memorial Day Holiday, City Offices Closed • May 31 5th Tuesday Council Meeting - 7-9 Library Community Room Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body, which is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (2) (a) - Employment of public officers, employees and agents, if the body has satisfied certain prerequisites. 192.660 (2) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660 (2) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660 (2) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660 (2) (e) - Real property transaction negotiations. 192.660 (2) (0- Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192-660 (2) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660 (2) (h) - Legal counsel - for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (2) (1) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an opportunity for public comment. 192.660 (2) (j) - Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (2) (k)- Relates to health professional regulatory board. 192.660 (2) (1)- Relates to State Landscape Architect Board. 192.660 (2) (m)- Relates to the review and approval of programs relating to security. iAndm\cathylc0unciltplnk sheet - study session a0endas0005W50510.doc Cathy Wtieafley -Fwd: Re: IJoise Ordinance Page 1, From: Craig Prosser To: Cathy Wheatley Date: 5/9/2005 8:59:20 AM Subject: Fwd: Re: Noise Ordinance Please add to pink sheet for tomorrow night. Craig Prosser Interim City Manager City of Tigard 503-718-2486 503-639-1471 fax craig@ci.tigard.or.us council mail councilmail 5/9/2005 8:51:06 AM Email from Councilor Woodruff follows: <TWoodr(@aol.com> 5/8/2005 10:12:25 PM Based on the comparative data that Jim provided - about allowed construction times in other jurisdictions, I would like for us to review our ordinance and make it more restrictive. Can we get it put on the agenda sometime soon? tom Forwarding your email received here at City Hall. Thank You. Nancy Lof, IP Technican 503-718-2479 nancv (a)ci.tigard.or.us Michael Trigoboff <mtri-goboffAcomcast.net> 4/18/2005 6:40:19 PM I'm writing to you regarding section 7.40. 180 of the Tigard Municipal Code. This section defines permissible noise from construction sites. According to the ordinance, loud noise is legal 7 days a week, from 8:00 AM to 9:00 PM (and also from 7:00 AM to 8:00 AM on weekdays). This is totally unreasonable, and very punitive to the neighbors of these construction sites. Imagine yourself trying to conduct a normal life in the presence of extreme noise for almost your entire waking life. It's clear to me that there should be a more reasonable limitation on construction noise. I don't understand why the noise can't stop after 5:00 PM. As a younger man I worked on a construction site, and we always shut down by 5:00 PM. Also, it seems to me that it would be humane to the neighbors (and the workers as well) to prohibit construction noise on the weekend. I testified before the city council when Tigard adopted its current noise ordinance a few years ago. I was very pleased with that ordinance, but I frankly had no idea there was a loophole this large in the Tigard Municipal Code. I hope that you will consider some common-sense restrictions on the times when construction site noise is allowed in Tigard. Michael Trigoboff 7072 SW Barbara Lane Tigard, OR 97223 503-452-0652 http://mitsoftware. home.comcast. net V CITY OF TIGARD Community Development Shaping A Better Community MEMORANDUM CITY OF TIGARD TO: City Council FROM: Jim Hendryx DATE: May 10, 2005 SUBJECT: Update on Requests for Proposals for Urban Renewal Plan and Public Outreach Program As you are aware, the City advertised for proposals for consultant services to complete the Urban Renewal Plan and the Public Outreach Program. The City received 2 proposals for the Urban Renewal Plan (Tashman Johnson LLC and Spencer. & Kupper); and 3 proposals for the Public Outreach Program (Cogan Owens Cogan, William Berry Campaigns, and Norton-Arnold & Company). Interviews of all applicants will be held on Friday, May 13th. The interview panel includes Sydney Sherwood, Craig Prosser, Jim Hendryx, Barbara Shields, Mike Marr, and Chris Lewis. Mike and Chris are representatives of the Downtown Task Force. I will update Council on the outcome of the interviews. LCathy Wheatley - An invitation for you... -Page 1 l From: "Tom Brian" <tom. brian@verizon. net> To: <tom. brian @verizon. net> Date: 5/9/2005 9:40:58 AM Subject: An invitation for you... I hope you can join us.should be fun and a nice pre-view opportunity before the crowds arrive! Tom A SPECIAL INVITATION The Washington County Board of Commissioners and the Cities of Tualatin, Tigard and Durham invite you and a guest to join them for a VIP Pre-Opening Reception at Bridgeport Village. May 18, 5:00 - 8:00 p.m. McCormick & Schmick's Grill Serving complimentary hors d'ouerves, Duck Pond Cellars wine, and Bridgeport Brewing Company microbrews An invitation has been delivered to you in the mail. Please return the RSVP card by May 11. Copies to: Mayor Other: Councilors City Manager WASHINGTON COUNTY Council Mail 77 7 Mayor's Calendar OREGON Fair Complex May 1, 2005 Craig Dirksen, Mayor ~~Ci~~ ,l®o6j 13125 SW Hall Blvd o Tigard, OR 97223 Honorable Mayor Dirksen; On behalf of the Board at the Washington County Fair & Rodeo, I invite you to make a difference. Washington County is filled with many wonderful communities, and within each of those are incredible community members. Many citizens in our County work tirelessly to make their community a better place to live in. They strive to achieve a greater good in so many ways and it is amazing what they do. Yet, many times their efforts go unnoticed. We wish to ensure that community members are recognized for their great efforts. So, we ask that you select one citizen to represent your city, in a demonstration of community achievement. This could be on the basis of volunteerism, community involvement, leadership or any other honor you wish to bestow upon them. The actual process of selection is in your hands, yet if you need our assistance in any way we would be glad to help. In recognition, we would like to honor your selected citizen at the 2005 Washington County Fair & Rodeo. We ask that you have your decision to us by mid-June, so that we can then make the necessary arrangements to honor your selected citizen at the PRCA Rodeo on Saturday night, July 30th We will contact you in May to discuss your progress and answer any questions you may have. Feel free to contact Don G. Hillman at 503-648-1416, Extension 205, if you have any further questions. We look forward to your participation with this program and appreciate the effort that you make in order to recognize what people really do for their communities. Sincerely, WASHINGTON COUNTY FAIR & RODEO ~C4 Kathy Christy, Board Member 873 N.E. 34th Avenue • Hillsboro, OR 97124 phone: (503) 648-1416 • fax: (503) 648-7208 • www.faircomplex.com AGENDA ITEM # S .~25sao~ FOR AGENDA OF May 10, 005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE, Greenbur-g Road Improvement Proiect Issues PREPARED BY: A.P. Dumas DEPT HEAD OK: A uenas CITY MGR OK: ISSUE BEFORE THE COUNCIL Briefing to Council on the issues regarding the Greenburg Road Improvement Project and request for direction on how to best resolve those issues. STAFF RECOMMENDATION That Council direct staff to proceed with the project by contracting with David Evans & Associates for the preliminary engineering and right-of-way acquisition work. That Council discuss potential alternatives to the ODOT (Oregon Department of Transportation) funding deposit requirement with the Region 1 Manager at the May 10, 2005 meeting. INFORMATION SUMMARY Greenburg Road between Shady Lane and Tiedeman Avenue is heavily congested and is in need of widening to meet current and future traffic demands. The Greenburg Road Improvement Project will widen the existing 3- lane roadway to a full 5-lane facility with sidewalks and bike lanes on both sides of the street. Federal funding has been received for preliminary engineering and right-of-way acquisition ($660,000). An additional amount of $1,000,000 in construction funding has been approved and is expected to be made available in late 2007 at the earliest. However, there are issues with this project that will adversely affect the City's ability to fund other priority projects during the next five years. Attached is a memorandum that provides the background of the project, explains the issues that have arisen regarding project implementation, provides alternatives for Council consideration, and requests Council direction on how to best proceed with the project. The issues are briefly summarized as follows: • Cost estimates prepared for the project in the year 2000 are no longer valid. Costs have increased substantially since then. • The design scope has changed with the introduction of a bridge to replace the existing box culvert crossing Ash Creek. • The preliminary engineering fee proposal from David Evans & Associates, the consultant selected for the project, is more than double the original estimate. Based on Washington County's experience with fee proposals, the consultant's proposal appears reasonable for the project scope of work. • The total project cost has doubled ($2.5 million to $5.0 million) since the original estimates were prepared. Any amount over the $1,660,000 in federal funds must be provided by the City as local match. • ODOT requires deposit of 110% of the construction estimate at the time of bid advertisement. This is expected to be a huge sum that must be made available in March 2008 and would seriously hamper the City's ability to perform other priority projects in the City. The issua regarding ODOT's deposit requirement should be discassed with Matt Garrett, Region 1 Manager, at the meeting on May 10, 2005. Relief from that requirement is essential for the City to consider moving ahead with the project. As stated earlier, the fee proposal from David Evans & Associates appears reasonable and a contract should be awarded to the firm so the work can begin. However, beginning the preliminary engineering work commits the City to the project and starts the process for design, right-of-way acquisition, and construction. The City must be able to provide the funding needed at the beginning of each phase of the work so that the project proceeds without a significant break between phases. The alternatives presented for Council consideration are as follows: • Proceed with the project • Contract with David Evans & Associates for the preliminary engineering and land acquisition work. • Work with ODOT to allow for an exception to the deposit requirement so that the City can spread out the funding requirement over two fiscal years. • Work with the Transportation Funding Strategies Task Force to develop a funding plan (potentially a local gas tax) to provide funding committed to this project. This project could be part of a project package that implements recommendations from the alternatives analysis to be performed for the Greenburg Road/Highway 99W intersection. • Select another consultant with the intention of reducing the preliminary engineering costs • Reject the David Evans & Associates proposal • Request a fee proposal from the next consultant on the list • Work with ODOT to allow for an exception to the deposit requirement so that the City can spread out the funding requirement over a two fiscal year period. • Work with the Transportation Funding Strategies Task Force to develop a funding plan (potentially a local gas tax) to provide funding committed to this project. • Cancel the project • Inform ODOT that the City does not wish to proceed with the project • Federal funding will be de-obligated and made available to other jurisdictions • Project would have to be designed and constructed through some other funding mechanism at later time and at the City's discretion. Council direction is requested on how to best proceed with the project. Moving ahead with it requires funding commitments that the City cannot meet in a timely manner with existing funding sources. If identification and development of additional funding sources is not likely during the next two years, it most likely would be in the City's best interest to cancel the project and relinquish the federal funding that has been approved to date. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The widening of Greenburg Road between Shady Lane and Tiedeman Avenue meets the Tigard Beyond Tomorrow goals of Improve Traffic Flow and Improve Traffic Safety. ATTACHMENT LIST Memorandum to City Council dated May 3, 2005 regarding the Greenburg Road Improvement Project Issues (with attachments). FISCAL NOTES The City can provide the funding for the preliminary engineering and land acquisition. The immediate need is to increase the budget for the project in FY 2005-06 from $660,000 to $850,000. However, the funding requirement for construction of the project is the major issue that must be resolved for this project to begin the process leading to construction. Additional funding sources need to be developed during the next two years so that the City can provide the construction funding in a timely manner. e Lkenglguslcouncil agenda summadesZ-10-05 greenburg mad Impovemem pmject Issues.doc i CITY OF TIGARD Engineering Department ShapingA Better Community MEMORANDUM CITY OF TIGARD 13125 SW Hall Blvd. Tigard, OR 97223 Phone 503-639-4171 Fax: 503-624-0752 TO: Mayor and City Councilors Craig Prosser, Interim City Manager FROM: Gus Duenas%~► City Engineer DATE: May 3, 2005 SUBJECT: Greenburg Road Improvement Project Issues There are issues regarding the Greenburg Road Improvement Project that will have significant ramifications on the projects that can be implemented during the next five years. This memorandum is to inform Council of those issues and to request direction on how to best proceed with the project. Background Greenburg Road between Shady Lane and Tiedeman Avenue carried approximately 18,000 vehicles per day in 1996 and is projected to accommodate 31,000 vehicles per day in the year 2020. The Greenburg Road Improvement Project (Shady Lane to Tiedeman Avenue) will widen Greenburg Road from a 3-lane to a 5-lane facility with bike lanes and sidewalks on both sides of the street. The existing street crosses Ash Creek with a box culvert. The original scope of work included extension of the box culvert to accommodate the widening of the street. The total project estimate in the year 2000 when the project estimates were developed anticipated a total project cost of $2,500,000. Through the MTIP (Metropolitan Transportation Improvement Program) process, federal funding from the Federal Highway Administration (provided through TEA-21 legislation) is channeled through Metro for allocation to projects, and then is administered by ODOT from the planning stages through design, ROW acquisition and construction. Preliminary Engineering The City applied for federal funding through the MTIP process. The project was funded for preliminary engineering through Metro's Priorities 2000, then for rights-of-way acquisition through the Priorities 2002 process. The project estimates developed about five y„ars ago for this project were as follows: Preliminary Engineering: $310,000 ($270,000 in federal MTIP funding) Rights-of Way Acquisition: $435,000 ($390,000 in federal MTIP funding) Because the project improves an arterial within the Washington Square Regional Center, and is expected to reduce traffic congestion, improve traffic circulation, and provide amenities for pedestrians and bicyclists, the project rates highly with Metro and was selected for funding in those two project solicitation processes. The total federal participation in the project from the two Metro solicitations is $660,000. In addition, the project was submitted for consideration in the Priorities 2007-09 solicitation and has been approved for $1,000,000 in federal funding for project construction. ODOT authorized the use of federal funding ($270,000) for the preliminary engineering in early 2003. Washington County agreed to design the project and acquire the rights-of-way necessary for the construction. An IGA (Intergovernmental Agreement) with the County was approved by City Council on June 24, 2003 and by the County Commissioners on July 8, 2003. The County agreed to do the work within the budget established for the project. In mid-February 2004, the County informed the City that their design staff was fully engaged in the bridge replacement projects funded through OTIA (Oregon Transportation Investment Act) and could not perform the work. As a result of the discussion with Washington County staff, the City explored the possibility of having the project designed by a consultant. ODOT has a list of consultants ranked for projects in Region 1. David Evans & Associates was ranked number one on that list. If the City opted for the top-ranked consultant, no other selection procedures would be required. Picking another firm from the list would require the City to develop a set of specific criteria and select a firm based on that criteria. David Evans & Associates has established a reputation for quality work, so there was no reason to select someone else. Because federal funds are involved, all consultant selections must be qualification-based. Price is not a determining factor, unless the City and the consultant firm could not come to an agreement on the fee. We therefore selected consultant David Evans & Associates to perform the preliminary engineering and land acquisition work. The firm submitted a proposal that was more than double the budget for the preliminary engineering. The increase in the preliminary engineering cost was partially because of the following: • The estimate for design was prepared in the year 2000. Costs have increased substantially since then. • The project review by David Evans & Associates with concurrence from ODOT is that, because of fish passage laws now in effect, the box culvert would have to be replaced by a bridge designed for fish passage. Extension of the existing culvert is not an option. Memo to City Council-Greenburg Road Improvement Project Page 2 of 6 • The public involvement process, the permit process for bridge construction approval, and the environmental issues that can be expected in the Ash Creek area are all anticipated by the consultant to be lengthy and complicated. The fee proposal reflects that. • The feedback from Washington County's Capital Project Management staff is that David Evans & Associates fees arZ usually on the high side. However, their experience wi'h the firm indicates that the higher prices have typically produced well-designed projects with fewer problems during the construction phase. The project estimates were updated to reflect the changes in scope and to incorporate updated construction costs. Attached is a cost comparison that shows the estimated project costs in the year 2000 and the costs as estimated in early 2005. Washington County's preliminary engineering costs as a percentage of total project cost (on projects contracted to consultants) is typically at 23%. Their rights-of-way acquisition costs (not including the cost of property) runs about 15% of total project costs while construction engineering is at 17%. Dan Brown, Washington County's Capital Projects Manager, estimates that the engineering, rights-of-way, construction management, and other administrative costs are typically half or more of the total project cost by the time the project is completed. The original fee proposal by David Evans & Associates and the final negotiated fee amount are shown below: Fee Proposal Preliminary ROW Total Fee Engineering Acquisition Management Original fee proposal $754,385.86 $45,042.00 $799,427.86 Negotiated fee $726,093.82 $45,042.00 $771,135.82 proposal Based on the detailed scope of work and the level of effort by the consultant, as provided in their detailed fee proposal, the fee for the preliminary engineering and rights-of-way acquisition appears reasonable. The procedures that must be followed whenever federal funds are provided are extensive. David Evans & Associates is familiar with the federal requirements and can be relied upon to meet those requirements as the project proceeds through the design and land acquisition phases. Based on a total project cost of $5,000,000, using Washington County's 23% for preliminary engineering results in a fee of $1,150,000. This is substantially more than the negotiated amount of $726,093.82. The rights-of-way acquisition portion of the fee remains at $45,042.00 for a total fee amount of $771,135.82. Budget Amount for the Project in the FY 2005-06 CIP The Greenburg Road Improvement Project, as shown in the Capital Improvement Program project list submitted to the Budget Committee, takes into account the fee proposal by David Evans & Associates and provides an amount of $660,000 for FY 2005-06. This amount is based on the assumption that the project design would begin in FY 2004-05 and that $200,000 would Memo to City Council-Greenburg Road Improvement Project Page 3 of 6 be expended this fiscal year. There is currently $660,000 in federal funding authorized through the MTIP for design and ROW (right-of-way) acquisition on that project. The City has asked ODOT (Oregon Department of Transportation) for approval to use the amount allocated for ROW in the design contract. Although the approval to transfer the funds into the design category is likely to be approved, the process for approval has delayed commencement of the project. Because the preliminary engineering did not begin in FY 2004- 05, there is a need to increase the budget in FY 2005-06 to $850,000. This amount would be sufficient to award the contract to David Evans & Associates, provide for ROW appraisals, and include a contingency amount should the project scope need to increase as the project design progresses. The City's Budget Committee will be requested to increase the amount currently in the FY 2005-06 CEP from $660,000 to $850,000. Additional MTIP Funding As mentioned earlier, an additional amount of $1,000,000 has been approved (through the 2007- 09 MTIP process) for the construction phase of the project increasing the federal participation to a total amount of $1,660,000. The current estimate for right-of-way purchase is $450,000 while the construction estimate is $3,700,000. Any amount over the $1,660,000 must be made up in local funds. The current estimate for the entire project is $5,000,000, which means $3,340,000 needs to be made available in local funding to see the project through to completion. Attached is a project cost summary that provides an estimated amount for each phase of the project. Project Commitment Required Once a design project begins, the jurisdiction receiving the funding needs to continue the process through the design, ROW acquisition, and construction phases without a significant break separating the phases. Furthermore, the federal funds are made available through a reimbursement process, which requires the local jurisdiction to provide the interim financing that would be reimbursed as the progress payments are made through the construction period. ODOT procedures currently require that 110% of the entire funding required for construction be deposited with ODOT at the time the project is ready to be advertised for bids. Attached is a summary of the estimated project costs and funding sources for each phase of the project. This summary shows the local funding required for this project after FY 2006-07. The construction documents are expected to be advertised for bids around March 2008, assuming the project design begins this summer. This deposit requirement by ODOT has huge ramifications for the CIP in subsequent fiscal years following FY 2005-06. Unless ODOT can be convinced otherwise, the amount estimated for deposit in early 2008 is $4,070,000 (110% of the $3,700,000 construction estimate). The MTIP amount of $1,000,000 will be reimbursed to the City as the project progresses. The existing funding sources that can be tapped for the Greenburg Road project are the TIF Fund and the Gas Tax Fund. Without a new funding source to supplement the existing funds, the funding needed for construction most likely cannot be provided in a timely manner. The City will be working the issues with ODOT to determine if some exceptions can be granted to the deposit requirements. In addition, other funding sources may become available over the Memo to City Council-Greenburg Road Improvement Project Page 4 of 6 next two years that are not currently in place. Furthermore, the other CIP projects for the Tigard Downtown Improvement will be identified early in FY 2005-06 and strategies for funding those projects would be developed. The change in the project amount for FY 2005-06 is the immediate need, but the funding commitment in the subsequent fiscal years is huge. Alternatives for Council Consideration • Proceed with the project • Contract with David Evans & Associates for the preliminary engineering and land acquisition work. • Work with ODOT to allow for an exception to the deposit requirement so that the City can spread out the funding requirement over two fiscal years. • Work with the Transportation Funding Strategies Task Force to develop a funding plan (potentially a local gas tax) to provide funding committed to this project. This project could be part of a project package that implements recommendations from the alternatives analysis to be performed for the Greenburg Road/Highway 99W intersection. • Select another consultant with the intention of reducing the preliminary engineering costs • Reject the David Evans & Associates proposal • Request a fee proposal from the next consultant on the list • Work with ODOT to allow for an exception to the deposit requirement so that the City can spread out the funding requirement over a two fiscal year period. • Work with the Transportation Funding Strategies Task Force to develop a funding plan (potentially a local gas tax) to provide funding committed to this project. • Cancel the project • Inform ODOT that the City does not wish to proceed with the project • Federal funding will be de-obligated and made available to other jurisdictions • Project would have to be designed and constructed through some other funding mechanism at later time and at the City's discretion. Recommendations The City has invested several years in seeking and obtaining MTIP funding for this project. This segment of Greenburg Road is heavily congested and in need of widening to accommodate current and future traffic. Because it improves traffic circulation into and out of the Washington Square Regional Center and accommodates pedestrians and bicyclists, it rates highly with Metro and has been selected for funding because of its importance. Funding approval has been obtained despite strong competition from other high priority projects in the region. However, providing the local funding needed to match the federal funds will be a major challenge in FY 2007-08. The existing revenue sources cannot provide the local funding needed in a timely manner and still be able to address the priorities with the Tigard Downtown and Highway 99W. The City needs to seriously look at new funding sources to provide the necessary funds to move this project into the construction phase. Memo to City Council-Greenburg Road Improvement Project Page 5 of 6 Council direction is requested on the next step to take regarding this project. The staff recommendation is that the City enter into a contract with David Evans & Associates to begin the preliminary engineering work in early FY 2005-06. This recommendation is contingent upon a new funding source being developed in the next year or so to provide the local funds needed, and that the City can arrange an alternative method to the current deposit requirement by ODOT. The meeting with the ODOT Region 1 Manager, Matt Garrett, scheduled for May 10, 2005 provides an opportunity to begin that discussion. If a new funding source is not feasible and cannot be developed in the next two years, it would probably be in the best interest of the City to withdraw the project from funding consideration, de-obligate the funds already authorized, and decline the amount provided for construction. Attachments c: Tom Imdieke, Interim Finance Director Vannie T. Nguyen, CIP Division Manager Michelle Wareing, Finance Department Memo to City Council-Greenburg Road Improvement Project Page 6 of 6 Greenburg Road Improvement Project (Shady Lane to Tiedeman Avenue) Comparison of Estimated Costs 2000 vs 2005 Costs 2000 Cost 2005 Cost Project Component Estimate Estimate Preliminary Engineering $310,000 $850,000 Right-of-Way $435,000 $450,000 Construction Cost (Includes Construction Engineering and Contingencies) $1,765,000 $3,700,000 Total Cost $2,510,000 $5,000,000 Greenburg Road Improvement Project (Shady Lane to Tiedeman Avenue) Project Description and Cost Summary Project Description: The project scope is to improve Greenburg Road from Washington Square Drive to Tiedeman Avenue. However, the bulk of the work will be to widen Greenburg Road between the Highway 217 overcrossing and Tiedeman Avenue to a 5-lane facility. The completed improvements would enhance movement into and out of the Washington Square Regional Center. The project was funded in FY 2004-05 through Priorities 2000 & 2002 MT1P funds in the amount of $660,000 with Tigard providing $85,000 in matching funds. An engineering consultant has been selected to perform the engineering design and right-of-way acquisition for the project. This project has been submitted and approved for construction funding of $1,000,000 under the MTIP Priorities 2007-09 project selection process. It also has been submitted for funding in the amount of $2,100,000 under the County's MSTIP 2007-12 Transportation Capital Program. However, the funding of this project under the MSTIP program is highly unlikely. The County's current program (now called MSTIP 3c) focuses on projects of Countywide significance. The current list does not include any projects in the Tigard area. Estimated Project Costs By Phases: Design $ 850,0001 ROW Acquisition $ 450,000 Construction $3,700,0002 Total Project Cost: $5,000,000 1$660,000 in MTIP Funds provided 2$1,000,000 in MTIP funds provided - Available in Federal Fiscal Year 2008, which begins October 1, 2007 I:tergrqusgreenburg mad pmJecVQreenburg road Improvement pmJed • pmJect cost summary.doc GreenbUrg. td SUMM aCY .Total Revised PrOle 5 000,0O0 inarY Engineering preUm $850,OOO RpW $450,0 O00Oo Construction DDT , $3 ,7OO O ~ 0°I° for 0d $370,00 Total potential Nee 370,OOO FY 2o05ro6 $5, 660,000} INTIP ands in 2005.06 ,,ding Needed {RpvV} ,190,000} TIFF of Future Frce in 2006 07 20,000 Amount n Funding Sou 006.07 00) Unkno be Funded after 2 $41%. x$450,0 00 Amount to b 2006.07 4070,0 fter F $ 000 Oo0} lNTlp Local Funding A , Total $3,()70'000 J RI`i~ Li~•i,. 111~q ~~?iii! t., a' i i t1 ( t im iH i!! 3 ill U4 I& I Ed MM WIN f .h F tro. " +f if " o~ 0 ~ PROCLAMATION ((D Emergency Medical Services Week WHEREAS, emergency medical services are a vital public service; and o 3 4e. ll''n a , uI~ .l~•w WHEREAS, the members of emergency medical services teams are ready to provide life-saving t4i(•~f,~1 0 ~ 3`j1i)jT1? care to those in need 24 hours a day, seven days a week; and c \ WHEREAS, access to quality emergency care dramatically Improves the survival and recover rate` of those who experience sudden Illness or.injury; and WHEREAS, emergency medical services teams consist of emergency physicians, emergency ~I1E(~!{{}}1"~> nurses emergency medical technicians paramedics, firefighters, educators, administrators and I; others; and WHEREAS, the members of emergency medical services teams, engage in thousands of hours of t specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, Americans benefit dally from the knowledge and skills of these highly trained ~1jlNlniflindividuals; and ' YY WHEREAS, It Is appropriate to recognize the value and the accomplishments of emergency , ` medical services providers by designating Emergency Medical Services Week; and 1 z WHEREAS, Injury prevention and appropriate use of the EMS system will-help reduce national M {E e health care costs.`,. y NOW THEREFORE BE IT RESOLVED THAT 1, Craig Dirksen, Mayor of the City of Tigard, Oregon, do hereby proclaim the Week of May 15 - 21, 2005 u!il ;r •;,Tf~"'!~'~ fin , t Emergency Medical Services Week ;r in Tigard, Oregon and encourage our citizens, businesses and organizations to observe this week, with appropriate programs, ceremonies and activities. " ` Dated this day of .2005. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard to be affixed. Craig Dirksen, Mayor City of Tigard Attest: I ' Ity Recorder ';u~snt a ~ ; ~ft, .~1' r h r u e t, , r AeY Vu a ,t , 'ly 1.. ~ + 4`~e ~ wr x J a Oil tt11 jS• ~ !!il ~.,_0~. t l1~ ~11!l~t.~i+ ~ ~~ii'ti,1;`,~°~ep~rr~f~;ull ptre ti' ~ ~''fe. •u ~a `?v- k ^ntt ~ .sit' n ~,nt, ` ~ 4i, :l.„n to ~ ~i~'t lay AGENDA ITEM NO.3 - CITIZEN COMMUNICATION DATE : MAY 10, 2005 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED /~;7 L/ 5- sic,~ A A (~A/n 41A-,'~ G 1 93zz'V 6r-e~ )-ex-h--P- l Sc£s y~ ~ a-f° / Pbrft,z.w((Q/Z ~'7Z 1 z CITIZEN COMMUNICATION Page 1 /ill ~~i ~~C@ih'1 Tigard High School Tigard High School 9000 SW Durham Road Leadership Officers Tigard, OR 97223 20042005 May 10"', 2005 Advisor. Student Envoy: Krista Foltz, ASB President-'05= 06 Judy Edtl Academics: Currently in 4th quarter President: IB Exams are taking place. Nikki Pham 31 days for Seniors! Vice President: Activities: Friday 13th, DEN dance- Club Fundraiser Rachael Hart 8th grade parent night- 18th at 7pm Leadership Award's Night- May 25th 7pm Activities: Elementary Teacher Breakfast- May 25th 7am Joel Walker Senior Class Awards Night- May 31st 7pm Carnival June 4th 11am-4pm Secretary: Graduation School Assembly- June 6th Ashleigh Stroud Graduation Ceremony June 10th Treasurer: Athletics: Stephanie Horton has a State Record in Shot put Lauren Schleyer -8a, place all time in the nation Human Relations: Boys Track took dual meet District Champions Bri Jones Katy Kelly qualified for girls golf state Evan Notos sure to qualify today for boys golf state Assemblies: Tigerettes' dance team has chosen next years' team Travis Brown members. Cheer squad as well. Spirit: Arts: Tigard Thespians receive "Thespian Honor Troupe" @ Kristi Dcmo State Competition March 31st -April 2nd 5 of 6 competitors qualified for Nationals! Publicity: Dearly Departed- closing night Saturday. Stephanie Rogers Thespian Awards night- May 20th Speech Awards night- May 19th Technology Co.: Choir State was last weekend David McDougall Concert on may 24th Band Concert- May 26th 7pm THS Senior Art Show last week at the Water District "Motivation, Dedication, Participation" Leadership Mission Statement 2004-2005 I "l l Cory) Tuesday, May 10, 2005 Isador W. Morpvi 15145 SW 119"' Ave Tigard OR 07224 Last year's abortive annexation attempt was steeped ill acrimony and mistrust. Much Of the testimony presented by the people living in the unincorporated area of Bull M01-111talll Wits seen as attacks on the council and this resulted In polarizing the matter so that reasonable dialogue was impossible. In fact, the bad guys in the act were a misinformed closed-minded city manager and his staff. Now that manager hits left, but his philosophy seems to persist. City staff continues to refuse to engage in dialogue with, or to respect the rights of', the people who live in the unincorporated area of bull Mountain. After the election was over and the dust' had settled dowel, there were some, and I include myself in that group, who resolved to take a low key, kinder and gentler approach In hopes that council would be more receptive to our pleadings. This was done on the assumption that council would be receptive to the fact that not everything stall., said or did was true, correct, and complete; that the views of others would be given honest: hearing and debate. That resolve is being sorely tested by the city's refusal to engage in dialogue on the sub'ect of" parks as evidenced by the email attached. Council was advised of citizen complaints about staff and access to information at the last 5"' Tuesday meeting. I am now advising you of this matter in the hope that council will address the apparent ongoing problem with staff and will not permit them to widen the riff that exists between the city of Tigard and those of us who live in the unincorporated area of" Bull Mountain. Personally, I could not care less about parks, aside from the value that they contribute to the livability ol'my con-imunity. Just as I did not oppose annexation, I opposed the manner in which the City behaved; I will oppose any undemocratic activity by the city. 14,velyone is entitled to be heard and this sequence of entails indicates that staff is operating Ill the salve mode that has caused so much sti'lfe In the past. I ask that council take steps to insure that legi*tirnat-e requests for information are honored; that real dialogue becomes a part of the dally routine, and that we are not given the sign of all upraised fist with index finger extended as these entails indicate. From: Charlie Cameron [mailto:Charlie-Cameron@co.washington.or.us] Sent: Monday, May 09, 2005 12:08 PM To: 'Julie Russell' Subject: RE: Cameron Ms. Russell, Thanks for the note. Of course our emotions are mixed with regard to my retirement. There is a great deal we will miss here, but at the same time increased opportunity to focus on extended family and other experiences beckon. Our property did indeed go on the market last week and is being shown as I write this. Who knows how long it will take to sell, but I suspect something will happen within 90 days. My realtor, Steve Kaer of Caldwell Banker/Barbara Sue Seal has already been approached by a resident of the area inquiring about potential open space/ park use. My advice is that any inquiries about potential acquisition be done via Steve. His phone number is 503.241.7325. Take care, Charlie -----Original Message----- From: Julie Russell [mailto:jarussell59@comcast.net] Sent: Sunday, May 08, 2005 6:37 PM To: 'Charlie Cameron'; Tom Brian'; 'Roy Rogers' Cc: 'Ellen Conley'; 'Joanne Rice' Subject: Cameron Dear Mr. Cameron, I appreciate your response, and I hope you are feeling better. I have read some really nice articles in the paper regarding your retirement. I wish your family the best and I'm sure you look forward to that opportunity. I understand you will be putting your property on Bull Mountain up for sale, or possibly have already done so. It is such a beautiful area, I'm wondering if you might be willing to work with Tigard, WA County and Metro to acquire some of that beautiful area for a park? Cameron Park would seem like a very nice tribute to a job well done. What would it take for something like that to happen? I know that the Tigard Park and Recreation Advisory Board is meeting tomorrow night May 9th at 7pm at the Tigard Water Building to discuss land acquisition for parks and open space. CP04B and Friends of Bull Mountain would really love to see something like this happen. If there is anything we could do to help the process, please let us know. Best Regards, Julie Russell From: Charlie Cameron [mailto:Charlie-Cameron@co.wash ington.or.us] Sent: Thursday, May 05, 2005 8:59 AM To: 'Julie Russell'; Tom Brian; Charlie Cameron; 'Roy Rogers' Cc: Ellen Conley; Joanne Rice Subject: RE: Dear all, I have had some brief discussions with Tigard and they seem amenable to an arrangement. We simply have to work out some ground rules. Unfortunately, Craig Prosser and I were supposed to discuss this in detail last week and I had to re-schedule. Then, we were supposed to get together via phone early this week and I came down with food poisoning. Anyway, I am optimistic we can work out an arrangement as soon as I can get my act together. Craig has been very open. Take care, Charlie -----Original Message----- From: Julie Russell [mailto:jarusse1159@comcast.net] Sent: Thursday, May 05, 2005 8:11 AM To: tom_brian@co.washington.or.us; charlie_cameron@co.washington.or.us Subject: FW: Hi Tom, I was just wondering if you ever received a response from Tigard. We are having a CP04B meeting tonight (May 5'h) at 7pm at CF Tigard, and the main agenda item is Parks. Since Tigard has been designated the Parks Provider by the USA and the IGA, I would think they have a responsibility to attend. I believe they may already be in violation of those contracts by only taking money and not providing any services to the residents. We are really trying to make efforts to move forward, but Tigard is being extremely difficult at every step of the way. Tigard has collected millions of dollars from Bull Mountain but refuse to acknowledge or even talk with us. Please help, what are we suppose to do at this point? Best Regards, Julie Russell From: Tom Brian [mailto:tom.brian@verizon.net] Sent: Wednesday, April 27, 2005 3:30 PM To: jarussell59@comcast.net Subject: Julie: I do not know the Dennis or the Dan to whom you refer, but I am surprised by their response. As far as I am concerned, the CPO meetings are public and anyone can attend. As a courtesy, it is nice for them to let us know they are going to attend, just as I notify a city if I am attending one of their neighborhood meetings or as I notify one of my fellow commissioners if I am attending a meeting in their district. Sounds a bit like a middle manager trying to stay out of trouble?? I will look into this immediately... seems a little like trying to follow the bouncing ball! Either Charlie or I will get back to you soon. Roy is out of town until May 10 on his annual post-tax season vacation. Thanks for writing. Tom -----Original Message----- From: Julie Russell (mailto:jarussell59@comcast.net] Sent: Wednesday, April 27, 2005 10:18 AM To: 'Roy Rogers'; tom_brian@co.washington.or.us; charlie cameron@co.washington.or.us Subject FW: FW: FW: Invitation to PRAB from CP04B Hi Roy, Tom & Charlie, Please see the e-mail below. CP04B is trying to be very pro- active and solution oriented in dealing with the lack of parks and the City of Tigard. We extended an invitation to the Parks and Recreation Advisory Board, and Dennis Koellermeier and Dan Plaza. Dennis advised the Board they were not allowed to attend as a board, only as individuals, and then suggested we must first ask the County to ask the City to participate in our CPOMeetings. I must say this is just the kind of behavior that causes law suits instead of solution oriented discussion. We have tried to work with these people and are frustrated at every turn. I don't believe anything will change in Tigard unless there is a new Mayor and new City Manager. I would like to ask your help in this situation. If Tigard is going to continue collecting money ($8.2 million from the Urban Service Fund, Urban Road Maintence Fund, & TIF since 1997), then Tigard needs to respond to the residents and start spending that money where it has been collected. This money has not been invested in the area collected as the IGA and Urban Service Agreement require. The CIP projects were Walnut, 121st and as far away as Fonner, this is a gross mis-use of the TIFs collected on Bull Mountain. I find it hard to believe that Tigard could say Bull Mountain has not been paying our fair share, when the opposite has happened in this case. I believe the County is responsible for continuing to allow this kind of behavior from Tigard. This is not the first time Tigard has refused to acknowledge the CPO and they have refused in the past to send staff or elected officials to our CPO meetings. This kind of behavior is counter- productive, rude and just out of line. No wonder the City of Tigard has had so many contentious situations and law suits with this kind of leadership in place. Any help you could give us would be greatly appreciated. Please realize I am not angry at any of you, but I am very angry with the way Tigard has handled things in the past and continues to handle issues. Best Regards, Julie Russell -----Original Message----- From: Dennis Koellermeier [mailto:DENNIS@ci.tigard.or.us] Sent: Wednesday, April 27, 2005 8:09 AM To: jarussell59@comcast.net Cc: Craig Prosser; Daniel Plaza Subject: Re: FW: FW: Invitation to PRAB from CP04B Julie, CP04B is a county organization, and if you want city staff participation you must submit that request to the County, who will determine if they want to ask the City to participate. Dennis Koellermeier Main #:503-639-4171 ex.2596 Direct 503-718-2596 Dennis@CI.Tigard.OR.US "Julie Russell" <jarussell59@comcast.net> 4/26/2005 9:35:23 PM Hi Dennis, I was out of town and unable to respond to your e-mail. CP04B is still planning on having a discussion with the residents regarding what they would like to see for parks and open space. (May 5th, 7:00pm CF Tigard Elementary)We would welcome both you and Dan and any updates with regard to Parks and Open Space and the CIP. Also any updates regarding Tigard Water District Properties. I understand the PRAB is going to be discussing a parks bond levy and wants input from citizens, so this would be a great opportunity for them to gather ideas. I'm not sure I understand the limitation of the PRAB attendance. Especially since the CP04B meetings are always announced in the local papers and the Cityscape newsletter. This seems like it would have met the requirements for public notice and minutes are always kept by the CPO secretary. But we also welcome any PRAB members in any capacity. We look forward to having you or Dan in attendance. Sincerely, Julie Russell -----Original Message----- From: Dennis Koellermeier [mailto:DENNIS@ci.ti ard.or.us] Sent: Wednesday, April 20, 2005 2:59 PM To: jarussell59@comcast.net Subject: Re: FW: Invitation to PRAB from CP04B Julie, Ken I have advised the PRAB that they are a public body, subject to public meeting laws of notice, minutes etc. based on that they canot attend your meeting as a PRAB, but can attend as individual members or as citizens. I do not know thier final plans. I also have a question, do you want Dan or I to attend, and what is the subject matter of our presentation? Dennis Koellermeier main #:503-639-4171 ex.2596 Direct 503-718-2596 Dennis@CI.Tigard.OR.US "Julie Russell" <jarussell59@comcast.net> 4/20/2005 1:57:36 PM Hi, I know this is short notice, but I have not heard from the PRAB about the May 5th CP04B Meeting. Our deadline in order to give OSU Extension the agenda details is tomorrow at 11:00am. So could you please respond to Ken Henschel the CPO Chair ASAP? His e-mail address is Ken.Henschel@comcast.net. If you are unable to attend the meeting as a board, I invite you to attend as individuals. Thank you for your time. Julie Russell From: Julie Russell [mailto:jarussell59@comcast.net] Sent: Saturday, April 16, 2005 3:41 PM To: 'dennis@ci.tigard.or.us'; 'dan@ci.tigard.or.us'; 'way2cool4u973@aol.com'; 'bdaviesl@bigfoot.com'; 'kadeliab@comcast.net'; 'trishaks@comcast.net'; 'shelley.richards@hdrinc.com'; 'carlswitzer@hotmail.com'; 'jason.ashley@milliman.com'; 'scott@oregonchiro.com'; 'mfreud@pacificfoods.com' Cc: Dick Franzke (Franzkehill@comcast.net.); Dolores Mallory; 'Ellen Beilstein'; 'Kathy Palmer'; Ken Henschel [Ken.Henschel@comcast.net]); Kesh McVey; Lisa Hamilton-Treick [Lisa@HamiltonRealtyGroup.com] (Lisa@HamiltonRealtyGroup.com); Stu Byron; Teddi Duling; Tom Fergusson Subject: Invitation to PRAB from CP04B Hi, I would like to say how much I appreciate all of the work you are Currently doing. CP04B which includes Tigard and Bull Mountain residents would like to invite all of the PRAB and Dennis and Dan to be one of our guest presenters at our May 5th meeting. The CP04B meets at 7:00pm at CF Tigard in the library. We would love to have you present this years 2005-06 CIP plans, along with the bond levy measure and future plans. This group is very pro- active and very interested in acquiring parks and open space. We would be more than happy to help you promote a bond levy measure. We would love to hear your ideas and presentations, and then have a question and answer period at the end. This group is very interested in helping PRAB in anyway that we can. Any ideas or suggestions you have would be greatly appreciated. Please let me know if that will work with your schedules? Best Regards, Julie Russell 3 0. O's BOY SCOUT TROOP 423 Dear Tigard City Council Members, Hello, my name is Greg Luke. I am a Boy Scout from Troop 423 and have attained the Life rank. I would like to bring to you a situation that I am not very happy about. I am doing an Eagle project for Tigard Christian Church as my community service project required to earn the rank of Eagle. Since I was going to build on a commercial area, I was required to get a permit. I went down to City Hall and applied for it. I was disappointed to find out that it was going to cost $133.13 for this permit. I am from a non-profit organization building a community service project for a non-profit entity. I believe that you, the council, should think about passing some kind of law that says Boy Scouts don't need to pay that kind of money for a project that is going to benefit the city and community. This is for the public to use where they can have lunches and picnics. Please consider this issue. Thank you very much. Sincerely, G g Luke Life Scout of Troop 423 11660 SW TERRACE TRAILS, TIGARD OREGON 97223 Project Details My project is building a picnic shelter. I plan to build this shelter beside the church barn and the cottage that is used by missionaries for their stay in the US. There is a grassy area between these two buildings spacious enough to put my structure The shelter is for activities such as kids doing crafts, games and Sunday classes outside, for elder's meetings, prayer meetings, families who want to have a picnic after church, or missionaries who would like to have their devotions outside. I plan to put the picnic shelter in this area because it has a great surrounding environment with Fanno Creek in the background, beautiful big trees surrounding it, and an open, green lawn to play around on. This shelter is going to be a great benefit to the church. The picnic shelter will be an 8x 12 wooden timber structure on a 11 x 16 concrete pad. It will be build like the drawings below except I plan to use 6x6 posts set in brackets in the concrete instead of the log poles shown in the drawing. R • ,t, , _ 2e` r I it t 14' t errs. ,,.ter... _.r 12, Calling ~olst Hanging, t rafter Sid, urea, orv,: nip thelrrr, Materials List for Eagle project How many What kind Costs? Total Costs. 4 6x6 x 8' Pressure treated posts $20.00ea.? $80.00 2 4x6 x 12' Side Beams $24.97ea. $50.00 2 4x6 x 8' end beams $14.66ea. $30.00 18 2x6 x 6' rafters (x 12'=6.59ea.) $60.00 1 2x6 x14 ridge plate (16'=8.69ea.) $8.69 7 1x4 x 6 collar ties (8'=2.16ea.) $15.12 7 2x4 x 8 (8'ceiling joists) 2.94ea. $20.58 6 sheets 4x8 x 1/2" sheathing 15.79ea. $94.74 2 squares 12'x14' roofing 37.95(2)+29.95 $110.00 96 sq. ft. 8'x12' ceiling $24.00 2 1x6 x 14 fascia 2 1x6 x 12 fascia 18" x 28 lineal ft. soffit 12" x 24 lineal ft. soffit 4 (a x b) brackets (11' x 16') concrete 1 Permit 1 Contractor * $493.13 * Total cost of materials (including materials not priced above) less than $1000 In the month of April I will make all the preparations necessary to be ready for actual construction in May. I need to make a site plan which includes the location of underground utilities, pipelines, property lines, and any other features that will affect the exact location of the picnic shelter. I have to take my plan to the Building Department of the City of Tigard and see if I'll need to get a permit. I need to immediately secure sponsors that are interested in financially supporting this community project. I plan to ask Elmo Studd's, Home Depot, and Lowe's for lumber and materials. The overall cost of this project is going to be less than $1000, and I've been led to believe from previous Eagle Scout projects, that these businesses will fully sponsor its cost. If not, I will explore additional/other sponsorship options and/or quickly put together a plan for a fundraiser. Getting all these preparations completed in a month, especially considering the unforeseeable will be a lot of work. But I'll be able to do it because I've cleared my calendar, am home schooled, and have my family's full support to make my Eagle Service project this spring's highest priority. In order to have a successful project, it is essential to secure high-quality help and advice. I plan to have an adult construction advisor, either my grandpa, granddad, uncle and/or my best friend's father, who are all contractors, to guide the actual construction. I plan to have fellow Life/Eagle scouts from my troop, close friends, and family to be the five or so laborers needed each workday. Workers need to be mature enough to pay attention, follow directions, and stay safe since we will be working in small spaces with hammers, nails, and large pieces of timber. Power tools will only be used by skilled adults, to increase safety. I expect everybody to wear appropriate protective gear at all times and I will have a first aid kit near by. We will take work breaks as needed to rest, get water, and food. It is very important to keep my helpers enthusiastic, in good health and away from danger. The actual construction work days are scheduled for May 7, 14, with a backup day on the 21s`. On the first day we will begin by marking the concrete slab location using the site plan. We will dig, set forms, pour concrete and set the brackets in the slab. On the second workday we will build the structure and stain it. Each day I plan to work at my project site for about 6-8 hours. I have a backup day planned just in case we are delayed in the work for any reason, such as weather or construction problems. This is going to be a fun and exciting project for all of us, and a useful, beautiful and lasting gift for the community. MEMORANDUM Administration CITY OF TIGARD Shaping A Better Community TO: Honorable Mayor and City Council Agenda Item No. 44, a, For Agenda of May 10, 2005 FROM: Cathy Wheatley CCL(fi'U` DATE: May 2, 2005 SUBJECT: Three-Month Council Calendar Regularly scheduled council meetings are marked with an asterisk May 2 Monday Budget Committee Meeting - 6:30 pm, Library Community Room 9 Monday Budget Committee Meeting - 6:30 pm, Library Community Room 10* Tuesday Council Business Meeting - 6:30 pm, Town Hall 16 Monday Budget Committee Meeting - 6:30 pm, Library Community Room 17* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 23 Monday Budget Committee Meeting - 6:30 pm, Library Community Room 24* Tuesday Council Business Meeting - 6:30 pm, Town Hall 30 Monday Memorial Day Holiday, City Offices Closed 31 Tuesday 5th Tuesday Council Meeting - 7-9 p.m., Library Community Room June 14* Tuesday Council Business Meeting - 6:30 pm, Town Hall 17-19 Friday - Sunday Tigard Festival of Balloons - Cook Park (See http://wWw.tigardbaIloon.org/) 21* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 28* Tuesday Council Business Meeting - 6:30 pm, Town Hall 3-Month Council Calendar - May-July 2005 1 July 4 Monday Tigard 4th of July Celebration; Holiday - City Offices Closed 12* Tuesday Council Business Meeting - 6:30 pm, Town Hall 19* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 26* Tuesday Council Business Meeting - 6:30 pm, Town Hall i:ladmtclty councih3-month calendar word (ormnt,doc 3-Month Council Calendar - May-July 2005 2 AGENDA ITEM # 4..,a b Tigard City Council Tentative Agenda 2005 FOR AGENDA OF S, 117. 0,5 Meeting Date: May 17, 2005 Meeting Date: May 24, 2005 Meeting Date: May 31, 2005 Meeting Type/Time: Workshop/6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Special/7 p.m. Location: City Hall Location: City Hall Location: Library Com. Room Greeter: Greeter: Greeter: Materials Due @ 5: May 3, 2005 Materials Due @ 5: May 10, 2005 Materials Due @ 5: Bid Opening Deadline: May 2, 2005 Bid Opening Deadline: May 9, 2005 Bid Opening Deadline: Scan Deadline @ noon: April 29, 2005 Scan Deadline.@ noon: May 6, 2005 Scan Deadline @ noon: Req to Sched Due @5: April 15, 2005 Req to Sched Due @5: April 22, 2005 Req to Sched Due @5: Televised: No Televised: Yes Televised: No Attorney Attends: No Attorney Attends: No Attorney Attends: No Study Session Study Session Mayor Dirksen will be absent Executive Session - City Manager Recruitment - Sandy - 30 min. Fifth Tuesday Meeting Update on Downtown Improvement Plan - Executive Session - Update on Real Property Jim H - 40 min. Acquisition - Dennis K. (Brian R.) - 15 min. Discuss Measure 37 Decision-Making Entity - Discuss Process for Interim City Manager - Jim - 20 min. Performance Review - Sandy - 10 min. Urban Services - IGA Review - Jim - 45 min. Friends of the Tualatin River Presentation - Consent Agenda Jim H - 20 min Approve Contract with Branding/Graphic Joint Meeting - Parks and Recreation Advisory Identity Consultant - Liz Board - Dennis/Dan P. - 30 min. Award Contract - Well Head Improvements at Interview Branding/Graphic Identity Consultants - ASR 2 - Dennis K. Liz - 15-30 min. LCRB - Contract for Banking Services - Tom I. Update on Metro's Highway 217 Policy Advisory Business Meeting Committee - Brian Moore/Richard Brandman Solid Waste Rate Adjustment - PH - RES - (Metro Staff) - time? Need RS Dennis K. - 15 min. (Note: This item may be placed on the 5/24 Annual Court Report - Nadine - 20 min agenda) Metro Update on the 217 - Corridor Study - Jim H. - 30 min Update - Urban Renewal ( if consultant is selected ...placeholder Jim H. to determine) 5/3/2005 1 Tigard City Council Tentative Agenda 2005 Meeting Date: June 14, 2005 Meeting Date: June 21, 2005 Meeting Date: June 28, 2005 Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Workshop/6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: May 31, 2005 Materials Due @ 5: June 7, 2005 Materials Due @ 5: June 14, 2005 Bid Opening Deadline: May 30, 2005 Bid Opening Deadline: June 6, 2005 Bid Opening Deadline: June 13, 2005 Scan Deadline @ noon: May 27, 2005 Scan Deadline @ noon: June 3, 2005 Scan Deadline @ noon: June 10, 2005 Req to Sched Due @5: May 6, 2005 Req to Sched Due @5: May 13, 2005 Req to Sched Due @ 5: May 20, 2005 Televised: Yes Televised: No Televised: Yes Attorney Attends: Yes Attorney Attends: No Attorney Attends: No Study Session Study Session Councilor Woodruff absent Executive Session - City Manager Recruitment - Executive Session - City Manager Recruitment - Executive Session - City Manager Recruitment - Sandy - 30 min - Sandy - 30 min. Sandy - 30 min. Progress Report - Hall Blvd/Highway 99W Exec. Session - (if criteria has been approved in Intersection Improvements - Gus- 20 min a public meeting) - Interim City Manager Urban Renewal Financing - Jim H. - 45 min Consent Agenda Performance Review - Craig P/Sandy - 30 min. Discuss Heritage Tree Program - Dennis K. - Appoint (name) to the Library Board - 30-min. RES - Margaret. Consent Agenda Discuss Penalties as Provided in Tree Appoint members to the City Center Advisory Appoint Budget Committee Member(s) Protection Section of Code - Jim H./Dennis K. Commission - Jim H. - RES - Liz Need RS Meeting with IWB - Dennis K. - Need RS Business Meeting PH - Capital Improvement Program for FY 05-06 - PPT - Gus - 15 min Certify City Provides Services Qualifying for State Shared Revenues - PH - RES - Tom - 10 min. Business Meeting Declare City's Election to Receive State Joint Meeting with Planning Commission to Shared Revenues - PH - ORD - Tom - 10 min. Review and Discuss the Tigard Downtown Adopt Budget - PH - RES -Tom - 200n. Improvement Plan - Jim H. - 90 min. Adopt Citywide Master Fees and Charges Joint Meeting with TVR&R - Dennis K. - Need RS Schedule - RES - Tom - 20 min. 5/3/2005 2 Tigard City Council Tentative Agenda 2005 Meeting Date: July 12, 2005 Meeting Date: July 19, 2005 Meeting Date: July 26, 2005 Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Workshop/6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: June 28, 2005 Materials Due @ 5: July 5, 2005 Materials Due @ 5: July 12, 2005 Bid Opening Deadline: June 27, 2005 Bid Opening Deadline: July 4, 2005 Bid Opening Deadline: July 11, 2005 Scan Deadline @ noon: June 24, 2005 Scan Deadline @ noon: July 1, 2005 Scan Deadline @ noon: July 8, 2005 Req to Sched Due @5: June 10, 2005 Req to Sched Due @5: June 17, 2005 Req to Sched Due @5: June 24, 2005 Televised: Yes Televised: No Televised: Yes Attorney Attends: Yes Attorney Attends: No Attorney Attends: Yes Study Session Study Session Executive Session - City Manager Recruitment - Executive Session - City Manager Recruitment - Executive Session - City Manager Recruitment - - Sandy - 30 min. - Sandy - 30 min. - Sandy - 30 min. Consent Agenda Consent Agenda Business Meeting PH - Amend TMC to clarify that SDC fees are payable at the time a permit is issued - Jim H. - Business Meeting 30 min. Downtown: 1. Review and Adopt Resolution Accepting the Downtown Improvement Plan 2. Review and Adopt Resolution Accepting the Implementation Plan for the Tigard Downtown Improvement Plan 2 RES - Jim H. 60 min Need RS on following Standing Item: MACC - Sally H. - Gary E. staff liaison - need to check with Councilor Harding on this 5/3/2005 3 AGENDA ITEM # -/,3 FOR AGENDA OF MU 10, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A Resolution Identifying the Preliminary Urban Renewal Plan Public Outreach Program PREPARED BY: Jim Hendryx DEPT HEAD OK OANCITY MGR OK ISSUE BEFORE THE COUNCIL Should Council approve a resolution identifying the Preliminary Urban Renewal Plan Public Outreach Program? STAFF RECOMMENDATION Staff recommends Council approve the resolution identifying for the Urban Renewal Plan Public Outreach Program. INFORMATION SUMMARY Council established a 2005-06 goal for completing and implementing the Downtown Improvement Plan. Urban renewal is a tool identified to carry out this goal. Tigard's Charter and the Tigard Municipal Code (TMC) require voter approval for urban renewal and the use of tax increment financing. Public outreach will be a key component in the effort to establish an urban renewal district within the City. To this effort, Council approved a RFP to obtain consultant services to assist in developing a Public Outreach Program. At its April 19, 2005 meeting, Council reviewed the major components of the proposed Public Outreach Program and gave direction to proceed. Council gave direction on April 12, 2005 to proceed with advertising of requests for proposals for consultant assistance to develop the Public Outreach Program. The final Urban Renewal Plan Public Outreach Program will be presented to Council in June for approval.- Council's action establishes the initial direction for the program. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character and Quality of Life/Central Business District Goal #1, Provide opportunities to work proactively with Tigard Central Business District Association (TCBDA) businesses and property owners and citizens of Tigard to set the course for the future of the central business district. ATTACHMENT LIST Attachment 1: Proposed Resolution for the Urban Renewal Plan Public Outreach Program. FISCAL NOTES Combined costs for consultant services to prepare a public outreach program and develop an urban renewal plan are estimated to be $80,000, which would be paid from the General Fund. AGENDA ITEM # FOR AGENDA OF May 10, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Establish the Selection Process for the City Center Advisory Commission PREPARED BY: Jim Hendry DEPT HEAD OK IkW*J!~ICITY MGR OK ISSUE BEFORE THE COUNCIL Should Council approve a resolution establishing the initial selection process for the City Center Advisory Commission? STAFF RECOMMENDATION Staff recommends Council approve the resolution establishing the selection process for the City Center Advisory Commission. INFORMATION SUMMARY Council established a 2005-06 goal for completing and implementing the Downtown Improvement Plan. Urban renewal is a tool identified to carry out this goal. The TMC identifies the City Council as functioning as the Urban Renewal Agency (City Center Development Agency). The TMC also establishes a 7-12 member Advisory Commission (City Center Advisory Commission) charged with assisting and advising the Urban Renewal Agency. At its April 19, 2005 meeting, Council gave direction to proceed with initially forming the Advisory Commission, to include 6 Downtown Task Force members, 1 Planning Commission member, 1 Park and Recreation Board member, and up to 4 City residents or property owners at large. Tigard Cityscape and other recruitment methods will be utilized to fill the at large positions. In the future, the composition of the Advisory Commission will need to change. The Downtown Task Force has a limited charge of completing the Downtown Improvement Plan. Once that charge is met, the Downtown Task Force could end. In the future, the Development Agency could determine a need for individuals with specific expertise. The Development Agency will ultimately be responsible for the makeup of the Advisory Commission. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character and Quality of Life/Central Business District Goal #1, Provide opportunities to work proactively with Tigard Central Business District Association (TCBDA) businesses and property owners and citizens of Tigard to set the course for the future of the central business district. ATTACHMENT LIST Attachment 1: Proposed resolution on the selection process for the City Center Advisory Commission. FISCAL NOTES NIA AGENDA ITEM # '4, 6. FOR AGENDA OF May 10, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Appointment to the Building Appeals Board of Michael Kringlen as the Public Member PREPARED BY: GarLampella DEPT HEAD OK ( GR OK ISSUE BEFORE THE COUNCIL Should the City Council appoint Michael Kringlen to the Building Appeals Board? STAFF RECOMMENDATION Adopt the attached resolution appointing Michael Kringlen to the Building Appeals Board as a member representing the general public. INFORMATION SUMMARY Tigard Municipal Code Section 2.09.030 sets the Board at seven members. This will fill the recently vacated public member position. OTHER ALTERNATIVES CONSIDERED Delay the appointment. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character & Quality of Life, Volunteerism Goal #1: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. ATTACHMENT LIST Attachment 1: Proposed resolution appointing Michael Kringlen to the position of representing the general public. FISCAL NOTES This is a volunteer position and has no budgetary impact. AGENDA ITEM # FOR AGENDA OF May 10, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY IS TITLE A Resolution Appointing Jason Snider to the Budget Committee to Complete the Term Vacated b Irene Moszer PREPARED BY: Tom Imdieke DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Should the City Council appointment Jason Snider to the vacant position on the Budget Committee due to the recent resignation of Irene Moszer? STAFF RECOMMENDATION Appoint Jason Snider to the Budget Committee INFORMATION SUMMARY Irene Moszer recently submitted her resignation from the City's Budget Committee due to a change of employment and moving from the area. Interviews were held on April 29, 2005 to fill this vacancy as well as for a position on the Budget Committee which will become vacant on July 1, 2005 due to a current member fulfilling the term limit of two three-year terms. The interview committee is recommending that Jason Snider be appointed by the City Council to complete the term of Irene Moszer which ends on June 30, 2006. Mr. Snider has been a Tigard resident for six years and currently works for Kaiser Permanente as a Quality Manager. Mr. Snider is also a certified EMT-Paramedic and is a former Reserve Police Officer for the City of Tigard. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. ATTACHMENT LIST Resolution appointing Jason Snider to the Budget Committee FISCAL NOTES N/A AGENDA ITEM # 4),-7. AGENDA OF MU 10, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Approval of a Cooperative Improvement Agreement between the Oregon Department of Transportation and the City of Tigard for Improvemeen~ts to SW 72nd Avenue. PREPARED BY: G. Begyy DEPT HEAD OK 0ts o"-~-CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the City Council approve the attached resolution and authorize the City Manager to sign a Cooperative Improvement Agreement with the Oregon Department of Transportation (ODOT) to improve SW 72nd Avenue? STAFF RECOMMENDATION Staff recommends that Council approve, by motion, the attached resolution approving the Cooperative Improvement Agreement and authorize the City Manager to execute the agreement. INFORMATION SUMMARY On April 26, 2005, the Local Contract Review Board awarded the contract to construct Phase 2 of the FY 2004 - 05 Pavement Maintenance Program. The accompanying staff report noted that the portion of the project on SW 72nd Avenue between SW Hunziker Street and the Highway 217 overcrossing is currently maintained by ODOT. ODOT has agreed to reimburse the City $46,015.05 for construction costs plus fifteen percent of the construction cost for engineering design for a total $52,917.31. In return, the City will become responsible for maintenance of this portion of the street. Approval of the attached Cooperative Improvement Agreement will implement this agreement. This portion of SW 72nd Avenue is adjacent to another portion of SW 72nd Avenue that extends to SW Fir Street which the City had previously assumed maintenance responsibility through a similar agreement approved by Resolution No. 81-103 (attached). A 1983 amendment (attached) to this agreement is referred to in Paragraph Six of "City Obligations" in the proposed agreement. The amendment was intended to more clearly define the City's traffic signal maintenance and power responsibilities. Before bids were received, the sufficiency of available funding to cover all desired work was uncertain. To ensure that the funding was sufficient to award the contract, replacement of only two of ten traffic signal detectors were included and a portion of the repaving did not include grinding. ODOT intends to provide additional funding, up to an amount not to exceed $73,000, to cover at least a portion of this omitted work through a change order to be negotiated with the contractor following award of the contract. OTHER ALTERNATIVES CONSIDERED None d VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable ATTACHMENT LIST Attachment 1: Proposed Resolution Attachment 2: Proposed ODOT Intergovernmental Agreement with Exhibit A (8 pages) Attachment 3: Resolution No. 81-103 Attachment 4: 5/29/81 Throughway Agreement with Exhibit A (7 pages) Attachment 5: Resolution No. 83-88 Attachment 6: 8/2/83 Supplemental Maintenance-Power Agreement Traffic Signal Installation (3 pages) FISCAL NOTES This agreement will allow the City to be reimbursed for the cost of pavement maintenance for a portion of SW 72nd Avenue. Future maintenance of this portion of SW 72nd Avenue would be at City expense. streeUV" 217. 72nd odot Ipa15.10605 cats ttwy 217. 72nd.doc 01,10, Attachment 3 a'1~'rv~1 ku :.i. 0• ry 4.+~ #1; ~ , ~ F ~ . ±~r~ ..-...n ` P1r'.. V lC/, , S, u.) C, 1.4 .-j i CITY OF TIGARD; OREGON t RESOLUTION No. 81- j 0 "A :R;ESOLUTION .OF. THETIGARD, CITY COUNCIL'APPROVING ENTERING INTO AN AGREF14ENT .HITH' THE OREGON, 'UEPAR,TMENT OF TRANSPORTATION FOR THE 72ND AVENUE INTERCHANGE. ' WMEAS., this Councils desire is to cooperate in the construction, aea .ntenance., o PeraGion and Jurisdiction' of the .72nd Avenue Interchange project oii the:Beaverton Tigard Highway, and enter into an agreement with the State of Oregon. NOW, THEREFORE, BE',IT RESOLVED by the Tigard City Council that: 1•. The.Mayor'and. City Recorder are hereby authorized to execute said agreement with the Oregon Department of Transportation on behalf of the City of.`Tigard. 2•:, 'Said agreement covers the construction., maintenance, operation and jurisdiction Of the 72nd Avenue Inte'rchatige project on the Beaverton-Tigard Highway. ` PASSED, this. day of , 1981. yor ;`fit ~).~~C'~`. •11 :~t ° ' A~ a.:. c Attachment 4 Approved: Hunter & Versteeg MC.H:pf 5/29/81 Misc. Contracts & Agreements THROUGHWAY AGREEMENT THIS AGREEMENT is made and entered into by and between the STATE OF OREGON, acting by and through its Department of Transportation, Highway Division, hereinafter referred to as "State"; and the `:.CIT1!F `CTG-9919 a municipal corporation of the State of Oregon, acting by and through its City Officials, hereinafter referred to as "City". W I T N E S S E T H RECITALS 1. For the purpose of furthering the development of a highway system adapted in all particulars to the needs of the people of the State of Oregon and for the safe and expeditious flaw of traffic, State and City 1an and to construct the;2r d A W:er ue 'tt~~e P...). >-Secti on of the p propose Beaverton-Tigard Highway, State Se ctary N'gFvf y:Na '`1' as a "throughway", as that term is defined in ORS 374.010, hereinafter referred to as "project". The location of said project is approximately as shown on the sketch map attached hereto, marked Exhibit A, and by this reference made a part hereof. 2. By the authority granted in ORS 374.015, State may lay out, locate, relocate, adopt, establish, construct, designate, maintain, and supervise the use and operation of new highways known as throughways, including state highways within the corporate limits of the cities. 3. By the authority granted in ORS 366.075, and 374.080, State and City may enter into agreements and do all things necessary for the laying out, acquisition, construction, reconstruction, improvement, repair, and maintenance of throughways within the limits of the City. 4. By the authority granted in ORS 374.060, State may, with the official approval of City, close any street, highway, or road of City at or near its point of intersection with a throughway, or make provisions for, carrying the street or road over or under the throughway, or provide a connection with a throughway by means of a utility or service road to a suitable point of connection, and do any and all work on the street, high- way, or road as is necessary therefore. 5. By the authority granted in ORS 374.070, no street shall, after establishment of any throughway in or through a municipality, be con- structed turning into or intersecting the throughway unless the plans and specifications therefore have first been submitted to and approved in writing by the Oregon Transportation Commission and made a matter of official record. 6. By the authority= granted in ORS 373.030, State may not change the grade of any street or road within the limits of City over which State highway traffic is routed without the consent of City. 7. By the authority. granted in ORS 271.330(1) State, or any political subdivision within the State, has the express power to relinquish the title to any of its property to any other governmental body or political sub- division within i:he State, provided such property shall continue to be used for public purposes, NOW, THEREFORE, the premises being in general as stated in the foregoing RECITALS, it is agreed by and between the parties hereto as follows: STATE OBLIGATIONS 1. State shall conduct the necessary field surveys and traffic investi- gations, identify and obtain all right-of-way, easements and permits, perform all preliminary engineering and design work required to prepare the plans, specifications and estimates, advertise for bid proposals, award all contracts, furnish all construction engineering, material testing, technical inspection and resident engineer services for administration of the contract and, upon completion of construction, thereafter perform the necessary maintenance operations along the throughway, approximately as shown on the attached Exhibit A. -2. State shall reconstruct portions of S.W. 72nd Avenue, S.W. Hampton Street, Hunziker Road and S.W. Varns Street and, upon completion of construction, shah dispose of all State's right, title and interest, for public purposes, only, in those portions of streets lying outside the access control boundaries of the throughway, with all jurisdiction, maintenance and control thereupon passing to City to be performed at its sole expense. Said portions of streets are approximately as sh morn cross-hatched on the attached Exhibit A. 3, State shall close certain existing roads, streets or ways within the limits of the project, portions of which may be under the jurisdiction of City. Said closures shall be accomplished by erection of a barrier or oblite- ration of the existing roadway and include warning signs, where applicable. Said closures are approximately as shown on the attached Exhibit A. 4. State shall, without cost to City, relocate or cause to be relocated all existing privately-owned utility conduits, lines, poles, chains, pipes, and other such facilities that are located on private property where such relocation is necessary to conform said utilities or facilities to the plans for the project. 5. State shall, upon receipt from City of an itemized statement in tripli- cate of such expense, reimburse City for the reasonable expenses incurred by City in relocating or extending any City-owned utility conduits, lines, poles, mains, pipes and other such facilities located within a public right-of-way, upon City-owned property, or on private property under city easement, where - 2- such relocation or extension is necessary to conform said facilities to the plans for the project; except that in the event such facilities are located within or upon the right-of-way of a state highway under a permit issued by the Oregon Transportation Commission under condition that the permittee will bear the cost of any relocation, the expense of relocating or extending such facilities shall be borne by the City. Only those utility relocations which are eligible for federal aid participation under Federal slid highway Program Manual, Volume 1, Chapter 4, Section 4, shall be included in the total ;project costs and participation; all other utility relocations shall be at the sole cost of State, City or others. CITY OBLIGATIONS 1. City shall, upon completion of the project, assume at its sole expense and for public purposes only, all jurisdiction, maintenance and con- trol of those portions of S.W. 72nd Avenue, S.W. Hampton Street, Hunziker Road and S.W. Varns Street referred to in paragraph 2 under STATE OBLIGATIONS, with all State's right, title and interest therein or thereupon passing to City. Said portions of streets and roads lie outside the access control boundaries of the throughway, and are approximately as shown cross-hatched on the attached Exhibit A. 2. City shall, at its own initial cost and upon request by State, relo- cate or extend those City-owned utility facilities described in Paragraph 5 under STATE OBLIGATIONS subject to reimbursement as therein provided. City shall comply with the Regulations of the Department of Transportation rela- tive to nondiscrimination in Federally-assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time thereinafter referred to as Regulations?, which are herein incorporated by reference and made a part of this agreement. Civil Rights Assurances must be included in all utility relocation contracts where Federal funds are involved and the City does not perform the relocation work with its own forces. This would usually occur when the City enters into a contract portion of the work. 3. City shall, upon request by State and without cost to State, relo- cate or cause to be relocation, all City-owned utility conduits, lines, poles, mains, pipes, and other such facilities not located within a public right-of- way, upon City-owned property, or on private property under City easement, where such relocation is necessary to conform said facilities to the plans for the project. 4. City shall, without cost to the State, relocate or cause to be relo- cated, all CITY-OWNED utility conduits, lines, poles, mains, pipes, and other such FACILITIES LOCATED WITHIN OR UPON THE RIGHT-OF--WAY OF A STATE. HIGHWAY under a permit issued by the Oregon Transportation Commission upon condition that the permittee will bear the cost of any relocation. S. City shall, upon request by State and without cost to State, relo- cate or cause to be relocated all PRIVATELY-OWNED UTILITY conduits, lines, poles, mains, pipes and other such FACILITIES LOCATED WITHIN THE LIMITS OF -3- CITY ON PUBLIC STREETS OR WAYS where such relocation is necessary to conform said utilities or facilities to the plans for the project. To this end City shall exercise all its municipal powers, including the Legislative power, to require relocation of such utilities or facilities. 6. After State has requested City to move ANY OF THE ABOVE-MENTIONED CITY-OWNED UTILITIES OR FACILITIES, City shall notify the engineer prior to contmencing the relocation work on such utilities or facilities so that the relocation work can be properly coordinated with the other work of the pro- ject. 7. City shall allow state engineers and/or inspectors to inspect ANY RELOCATION OF UTILITY conduits, lines, poles, mains, pipes, and other such FACILITIES AS DESCRIBED IN PARAGRAPHS 3 and 4 in order to determine whether said utilities or facilities have been relocated in accordance with the plans for the project. 8. City agrees that no city street shall be constructed turning into or intersecting the throughway unless the plans and specifications therefore have first been submitted to and approved in writing by State and rude a matter of official record. 9. City consents to the closure of those streets described in paragraph 3 under STATE OBLIGATIONS. -10. City, by execution of this agreement, does hereby give its consent as required by ORS 373.030(2), to any and all changes of grade, if any there be, in connection with or arising out of the construction of the project within the city limits. City shall have final approval of any changes of grade prior to advertisement for construction bid proposals. i 11. City shall adopt a resolution authorizing its City Officials to enter into and execute this agreement, and the same shall be attached hereto and become a part hereof. GENERAL PROVISIONS 1. The parties hereto agree and understand that they will comply with all applicable Federal and State statutes and regulations, including but not limited to: Title 6, U.S.C., Civil Rights Act; Title 18, U.S.C., Anti- Kickback Act; Title 23, U.S.C., Federal Aid Highway Act; Titles 2 and 3 of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970; Federal Management Circular 74-4; and Office Management and Budget Circular A-102, Attachments G and P. -4- 2. Signing, lighting, or traffic protection devices that are necessary to protect the motoring public will be included as a part of the project with the costs of maintenance and power to be shared by State and City in accord with the "Policy Statement for Cooperative Traffic Control Projects" approved by the Oregon State Highway Commission and the League of Oregon Cities bearing the date of September 8, 1911. IN iITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as of the day and year hereinafter written. City Officials have acted in this matter pursuant to Resolution No. - .3 adopted by its City Council on the day of _ 1981. This project was approved by the Oregon Transportation Commission on May 20, 1980 as a part of the Six Year Highway Improvement Program (page 16). The Oregon Transportation Commission, by a duly adopted delegation order, authorized the State Highway Engineer to sign this agreement for and on behalf of the Commission. Said authority is set forth in the Minutes of the Oregon Transportation Commmission. APPROVAL RECOMMENDED STATE OF OREGON, by and through its Department of Transportation, I.si Highway Division Metropo i than -midi strator State Highway Engineer Date 9 -.ZS RI CITY OF TIGARD, by and through its City Officials By Isi - Mayor By -.xi _ L..... City Recorder _6_ s T. 2 S., R.1 W., W. M. / / mss.. 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Qwnt7'Iif~{t - 15 - - I ! y Cz •.S?+- v n Roadway Cmsf iNontn.~ :J' - _ Attachment 5 a CITY OF TIGARD, OREGON t, RESOLUTION NO. 83 -IS A RESOLUTION OF THE TIGARD CITY COUNCIL AUTHORIZING THE MAYOR AND CITY RECORDER TO SIGN AN AGREEMENT WITH OREGON DEPARTMENT OF TRANSPORTATION (ODOT) FOR TRAFFIC SIGNAL MAINTENANCE AND OPERATIONS COSTS AT HIGHWAY 217 AND S.W. 72nd AVENUE INTERCHANGE. ,I WHEREAS, the Tigard City Council wishes to enter into an agreement with the Oregon Department of Transportation (ODOT) regarding the obliga- tions of the State and the obligations of the City, and WHEREAS, the City and State have deemed it necessary to install traffic signals at Hwy 217 and S.W. 72nd Avenue in order to maintain a safer and more expeditious flow of traffic. NOW, THEREFORE, BE IT RESOLVED BY THE TIGARD CITY COUNCIL THAT: Section 1: The Council hereby authorizes the Mayor and City Recorder to sign, on behalf of the City, an agreement with the Oregon Department of Transportation identifying their respective obligations relative to the costs of maintenance and opera- tion of said signals. PASSED: This qj_ day of &Z_ 1983. i Mayor ATTEST: i ~ i i. City Recorder APPROVED TO FORM: t City Attorney 1 lt188. NO.. 83~ Attachment 6 Approved: L. E. George MCH:pf 8/2/$3 Misc. Contracts & Agreements SUPPLEMENTAL MAINTENANCE-POWER AGREEMENT TRAFFIC S ENAL INSTALLATION THIS AGREEMENT is made and entered into by and between the STATE OF DREOUN, acting by and through its Department.of Transportation, Highway Division, hereinafter referred to as "Stateand the:I.GAIL>;' a municipal corporation of the State of Oregon, acting by.'Ahd through its City Officials, hereinafter referred to as "City". WIT TtNESStTH RECITALS - 1. The Beaverton-Tigard Highway, State Secondary Highway No. 144, is a part of the state highway system under the jurisdiction and control of the Ur.,..egos> Tr:arl-sport:a vt orar:i.•ss;?:on....... and:...7.2.nd..Av.e:n,ue.,... Iar..r<s::,..a.nd-:Ham .ton S : . t~eets.<:an oa~t are jurisdiction and control of the City of Tigard. 2. State and City in their judgement have deemed it necessary and desirable, in order to maintain a safer and more expeditious flow of traffic, to install an inter-connected traffic control signal system and roadway lighting as a part of the 72nd avenue Interchange Section of the Beaverton-Tigard Highway, hereinafter referred to as "project". 3, by the authority granted in URS 366.770 and 366.775,-the State may enter into cooperative agreements with the various counties and cities for the performance of work on certain types of improvement projects with the allocation of costs on terms and conditions mutually agreeable to the con- tracting parties. 4. By the authority granted in ORS 387.854, State is authorized to determine the character or type of traffic control signals to be used, and to place or erect them upon state highways at places where State deems necessary for the safe and expeditious control of traffic. No traffic con- trol signals shall be erected or maintained upon any state highway by any authority other than State, except with its written approval. 5. This agreement is intended to more clearly define the maintenance and power responsibilities which are stated in general terms in the State- City Throughway Agreement of September, 23, 1981 concerning construction and maintenance of the 72nd Avenue Interchange. NOW, THEREFORE, the premises being in general as stated in the fore- going RECITALS, it is agreed by and between the parties hereto as follows: STATE OBLIGATIONS 1. State shall conduct the necessary field surveys and traffic investigations, identify and obtain all permits, perform all preliminary engineering and design work required to produce plans, specifications and estimates, advertise for bid proposals, award all contracts, and furnish all construction engineering, material testing, technical inspection and project manager services for administration of the contract. The traffic signal installation may be accomplished by the use of state forces, by contract or by any combination of these methods, as the State may elect. 2. :hate shall, upon completion of the project, assume all respon- sibility for maintenance of the roadway illumination system and accept all responsibility for, and pay all costs of, electrical energy consumed in operation of the illumination system. 3. In order to assure the integrity of the inter-connected traffic system, the State shall perform all necessary maintenance for operation of - the entire inter-connected system, and shall bear all costs of such mainte- nance for the traffic signal equipment at Hunziker Road, Varns Street and the North Bound Ramp Terminal. The actual cost of such maintenance for the traffic signals at S.W. Hampton Street shall be billed to the City. The State shall notify the City of any anticipated routine or emergency mainte- nance or repair costs in excess of $5,000 per incident prior to performing such maintenance or repair. . 4. State shall retain general jurisdiction and control of the timing established for all traffic signals within the inter-connected traffic signal system, except that the State shall confer with, and obtain con- currence of, the City for timing changes affecting the traffic signals on 72nd Avenue at S.W. Hampton Street. CITY OBLIGATIONS 1. City.shall, upon completion of the project, accept ail responsi- bility for, and pay all costs of, electrical energy consumed in operation of the traffic signals on 72nd Avenue at Hunziker Road, Varns and Hampton Streets, and the North Bound Ramp Terminal. 2. City shall reimburse the State, as billed, for the actual cost of routine and emergency maintenance and repair of the traffic signal equip- ment installed on 72nd Avenue at Hampton Street. 3. City shall adopt a resolution authorizing its designated City Officials to enter into and execute this agreement on behalf of the City, and a copy of said resolution shall be attached hereto and become a part hereof. IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as of the day and year hereinafter written. The City has acted in this matter in accord with Resolution No. adopted by its City Council on the. w?~ day of l~ 1983. This project was approved by the Oregon Transportation Commission on January 19, 1982 as a part of the Six Year Highway Improvement Program (page 54). The Oregon Transportation Commission, by a duly adopted delegation order, authorized the State Highway Engineer to sign this agreement for and on behalf of the Commission. Said authority is set forth in the Minutes of the Oregon Transportation Commission. APPROVAL RECOMMENDED STATE OF OREGON, by and through its Department of Transportation, by ZE - ti- Highway Division Region Engineer by LL__.5". ~`sa/fir State Highway Engineer Date 7 - 33 - CITY OF TIGARD, by and through its City Officials by 1,.rl _ Mayor City Recorder 3 - City Council Document Transmittal CITY OF TIGARD To: ~rQ OREGON From: Cam' Date: 3c~s~ I'm sending you: Document Type: ❑ IGA ❑ Contract ❑ Other Document Name: D DDT-- •~m~~-- A Approved at the Council Meeting of: D. UST Number Copies Included: ~ 0(5 )n 4-LS J Coe) es L? .3~ ❑ Your document(s) have been signed by the Mayor PYour document(s) have been signed by the City Manager Q.1 C.c~J [ Your document(s) requires an additional signature(s) 0"W" all signatures have been obtained, file an original document with City of Tigard Records ❑ Additional instructions: I:%DM\FORMS\CITY COUNCIL DOCUMENT TRANSMITTAL.DOC CITY OF TIGARD, OREGON RESOLUTION N0.05- 3 A RESOLUTION APPROVING A COOPERATIVE IMPROVEMENT AGREEMENT BETWEEN THE OREGON DEPARTMENT OF TRANSPORTATION AND THE CITY OF TIGARD FOR IMPROVEMENTS TO SW 72ND AVENUE. WHEREAS, the Tigard City Council wishes to enter into an agreement with the Oregon Department of Transportation regarding certain improvements and maintenance of SW 72" a Avenue. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Council hereby authorizes the City Manager to sign, ' on behalf of the City, an agreement with the Oregon Department of Transportation identifying their respective obligations relative to the costs of currently proposed improvements and continuing maintenance of a certain portion of SW 72 d Avenue. SECTION 2: This resolution is effective immediately upon passage. b~. PASSED: This day of 2005. Mayor - ity of Tigard ATTEST: City Recorder - City of Tigard RESOLUTION NO. 05 Page 1 Attachment 2 Misc. Contracts & Agreements No. 22,381 COOPERATIVE IMPROVEMENT AGREEMENT Pavement Improvements OR 217 @ 72"d Avenue .THIS AGREEMENT is made and entered into by and between the STATE OF OREGON, acting by and through its Department of Transportation, hereinafter referred to as "ODOT"; and the City of Tigard, acting by and through its elected officials, hereinafter referred to as "City." RECITALS 1. OR 217, is a part of the state highway system under the jurisdiction and control of the Oregon Transportation Commission. 72nd Avenue is a part of the city street system under the jurisdiction and control of City. 2. By the authority granted in ORS 190.110, 366.572 and 366.576, ODOT may enter into cooperative agreements with counties, cities and units of local governments for the performance of work on certain types of improvement projects with the allocation of costs on terms and conditions mutually agreeable to the contracting parties. NOW THEREFORE, the premises being in general as stated in the foregoing recitals, it is agreed by and between the parties hereto as follows: TERMS OF AGREEMENT 1. Under such authority, and to better serve the public; City plans and proposes to perform a grind inlay on 72°d Avenue on both City and ODOT right of way, hereinafter referred to as "Project". The location of the Project is approximately as shown on the sketch map attached hereto, marked Exhibit A, and by this reference made a part hereof. 2. The total cost of the Project is estimated by City to be $400,000. City shall finance and construct the Project. ODOT shall reimburse the City for the actual cost of the portion of the Project on ODOT right of way, as described in the aforementioned exhibit, and this amount is not to exceed $73,000 in maintenance funds. City shall be responsible for any Project costs beyond the estimate. 3. This Agreement shall become effective on the date all required signatures are obtained and shall remain in effect for the purpose of ongoing maintenance and power responsibilities for the useful life of the facilities constructed as part of the Project. The Project shall be completed within 2 calendar years following the date of final execution of this Agreement by both parties. Agreement No. 22,381 City of Tigard CITY OBLIGATIONS 1. City shall, prior to advertising for contract bids, forward to ODOT District 2A copies of all plans and specifications for the Project for review and concurrence. 2. Upon completion of the Project and final inspection by ODOT, City shall forward an invoice to ODOT for the actual cost of ODOT's portion of the Project, which shall not exceed $73,000. City shall be responsible for all costs over $73,000. 3. City shall lay out and paint the necessary lane lines for the Project.. 4. City shall cause to be relocated or reconstructed, all privately or publicly owned utility conduits, lines, poles, mains, pipes, and all other such facilities of every kind and nature where such relocation or reconstruction is made necessary by the plans of the Project in order to conform the utilities and other facilities with the plans and the ultimate requirements of the Project. All utility relocations shall be at the sole expense of the City. - : - 5: City, is--responsible --for.-and insures-that all Project--right-of-way ,monumentation - will -be conducted in conformance with ORS 209.150. 6. City shall be responsible for all maintenance costs for the roadway including the portion of the Project on ODOT right of way. City shall continue all existing maintenance responsibilities within the Project area as agreed to by prior Agreement with ODOT, Agreement No. 7512, Amendment 1, executed September 27, 1983. 7. City shall, upon completion of the Project and at its own expense, maintain the pavement surrounding the vehicle detector loops installed in the City and Project area roads in such a manner as to provide adequate protection for said detector loops. Failure to. do so may result in ODOT requiring City to repair or replace the damaged loops at City expense. City roadwork activities may also result in the same ODOT requirements. City shall also adequately maintain the pavement' markings installed in accordance with current ODOT standards. 8. All employers, including City, that employ subject workers who work under this Agreement in the State of Oregon shall comply with ORS 656.017 and provide the required Workers' Compensation coverage unless such employers are exempt under ORS 656.126. City shall ensure that each of its subcontractors complies with these requirements. 9. City acknowledges and agrees that ODOT, the Secretary of State's Office of the State of Oregon, the federal government, and their duly authorized representatives shall have access to the books, documents, papers, and records of City which are directly pertinent to the specific Agreement for the purpose of making audit, examination, excerpts, and transcripts 2 Agreement No. 22,381 City of Tigard for a period of three years after completion of Project. Copies of applicable records shall be made available upon request. Payment for costs of copies is reimbursable by ODOT. 10. City shall comply with all federal, state, and local laws, regulations, executive orders and ordinances applicable to the work under this Agreement, including, without limitation,-the provisions of ORS 279C.505, 279C.515, 279C.520, 279C.530 and 279B.270 incorporated herein by reference and made a part hereof; Without limiting the generality of the foregoing, City expressly agrees to comply with (i) Title VI of Civil Rights Act of 1964; (ii) Title V and Section 504 of the Rehabilitation Act of 1973; (iii) the Americans with Disabilities Act of 1990 and ORS 659A.142; (iv) all regulations and administrative rules established pursuant to the foregoing laws; and (v) all other applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. 11. City shall construct the Project in accordance with the requirements of ORS 276.071 including the public contracting laws within ORS Chapters 279A, 279B and 279C 12. If City chooses to assign its contracting. responsibilities to a consultant or contractors. City shall inform the consultant or contractor of the requirements of ORS 276.071, to ensure that. - .the public contracting laws within ORS Chapters-279A, 279B and 279C-are followed 11 City shall, to the extent permitted by the Oregon Constitution and the Oregon Tort Claims Act, indemnify, defend, save, and hold harmless the State of Oregon, Oregon Transportation Commission and its members, Department of Transportation, its officers and employees from any and all claims, suits, and liabilities which may occur in -the performance of this project. 14. Notwithstanding the foregoing defense obligations under paragraph 13 above, neither City nor any attorney engaged by City shall defend any claim in the name of the State of Oregon or any agency of the State of Oregon, nor purport to act as legal -representative of the State of Oregon or any of its agencies, without the prior written consent of the Oregon Attorney General. The State of Oregon may, at anytime at. its election assume its own defense and settlement in the event that it determines that Agency is prohibited from defending the State of Oregon, or that Agency is not adequately defending the State of Oregon's interests, or that an important governmental principle is at issue or that it is in the best interests of the State of Oregon to do so. The State of Oregon reserves all rights to pursue any claims it may have against City if the State of Oregon elects to assume its own defense. 15. City shall require contractor to indemnify ODOT and name ODOT as a third party beneficiary of the resulting contract, obtain and keep in effect during the term of the contract Comprehensive or Commercial General Liability Insurance covering bodily injury and property damage. This insurance shall include personal injury coverage, contractual liability coverage for the indemnity provided under this Agreement and products/completed operations liability. Combined single limit per occurrence shall not be less than $1,000,000 or the equivalent. Each annual aggregate limit shall not be less than $2,000,000 when 3 Agreement No. 22,381 City of Tigard applicable and shalt carry at a minimum personal injury and property damage insurance with a single limit of $1,000,000 for all claims arising out of a single accident or occurrence. City. shall also insure that the contractor also provide an.additional $1,000,000 excess insurance coverage over the basic $1,000,000 coverage. Each annual aggregate limit shall not be less than $2,000,000 when applicable. The contractor shall include City and ODOT as named insured on policies issued for this Project, or shall furnish an additional insured endorsement naming the same as additional insured to the contractor's existing public liability and property damage insurance. The certificate of insurance shall include the State of Oregon, Transportation Commission and its members, Department of Transportation, officers and employees as additional insured. City shall provide a copy of the certificate to ODOT prior to construction of the Project. The insurance coverage shall not be amended, altered, modified or cancelled insofar as the coverage contemplated herein is concerned without at least 30 days prior written notice. 16. City shall authorize execution of this Agreement during a regularly convened session of its City Council. 17. City's Project Manager for this project is Vannie Nguyen, Capitol Improvement Program . Manager, 13125 SW Hall Blvd, Tigard, OR. 97223, Tel: 503-718-2460. 18. City may change the foregoing Project Manager and address by giving prior written notice thereof to ODOT at its notice address. 19. Upon completion of the project, City shall submit three sets of "As Constructed" drawings to ODOT's. One set shall be half size 11"x17" mylars, the remaining sets shall be half size (11 "x 17") prints. Submit all sets to ODOT District 2A office, attention. Steve Schalk. ODOT OBLIGATIONS 1. ODOT shall, at Project expense, conduct plan review, Project approval/concurrence, Project inspection, provide technical expertise and grant access to right of way, as requested. 2. ODOT shall, upon execution of the Agreement, completion of ODOT final inspection of the Project, and upon the receipt of an invoice from the City, forward the actual cost for the ODOT portion for the Project, which shall not exceed $73,000. Any additional costs beyond $73,000 is the responsibility of City. 3. ODOT hereby grants the City permission to access ODOT right of way for Project construction and on-going maintenance responsibilities. 4. ODOT shall retain all utility and access permit-issuing authority along the state highway. 4 Agreement No. 22,381 City of Tigard 5. ODOT certifies, at the time this Agreement is executed, that sufficient funds are available and authorized for expenditure to finance costs. of this Agreement within ODOT" s current appropriation or limitation of the current biennial budget. 6. Upon completion of the Project, ODOT shall continue all exisiting maintenance responsibilies within the Project area as agreed to by prior Agreement with the City, Agreement No. 7512, Amendment 1, executed September 27, 1983. 7. ODOT's Project Manager for this Project is Steve Schalk, ODOT District 2A, 5440 SW Westgate Driver, Ste. 350, Portland, OR 97221, Phone:. 503-229-5002. 8.. ODOT may change the foregoing Project Manager and address by giving prior written notice thereof to ODOT at its notice address. GENERAL PROVISIONS 1. This Agreement may be terminated by mutual written consent of both parties. 2. ODOT may terminate this Agreement effective upon delivery of written .notice to City, or at such later date as may be established by ODOT, under any of the following conditions: a. If City fails to provide services called for by this Agreement within the time specified herein or any extension thereof. b. If City fails to perform any of the other provisions of this Agreement, or so fails to pursue the work as to endanger performance of this Agreement in accordance with its terms, and after receipt of written notice from ODOT fails to correct such failures within 10 days or such longer period as ODOT may authorize. c. If City fails to provide payment of its share of the cost of the Project. d. If ODOT fails to receive funding, appropriations, limitations or other expenditure authority sufficient to allow ODOT, in the exercise of its reasonable administrative discretion, to continue to make payments for performance of this Agreement. e. If federal or state laws, regulations or guidelines are modified or interpreted in such a way that either the work under this Agreement is prohibited or ODOT is prohibited from paying for such work from the planned funding source. 3. Any termination of this Agreement shall not prejudice any rights or obligations accrued to the parties prior to termination. 5 Agreement No. 22,381 City of Tigard 4: If City fails to maintain facilities in accordance with the terms of this Agreement, ODOT, at its option, may maintain the facility and bill City, seek an injunction to enforce the duties and obligations of this Agreement or take any other action allowed by law. 5. This Agreement and attached exhibits constitute the entire agreement between the parties on the subject matter hereof. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. No waiver, consent, modification or change of terms of this Agreement shall bind either party unless in writing and signed by. both parties and all necessary approvals have been obtained. Such waiver; consent; modification or change, if made, shall be effective only in-the specific instance and for the specific purpose given. The failure of ODOT to enforce any provision of this Agreement shall not constitute a waiver by ODOT of that or any other provision. IN WITNESS WHEREOF, the parties hereto have set their hands as of the day and year hereinafter written. The Oregon Transportation Commission on June 18, 2003, approved Delegation Order No. 2, which authorizes the Director to approve and execute agreements for day-to-day operations when the work is related to a project included in the Statewide Transportation Improvement Program or a line item in the biennial budget approved by the Commission. 6 Agreement No. 22,381 City of Tigard On November 10, 2004, the Director of the Oregon Department of Transportation approved Subdelegation Order No. 2, in which the Director delegates to the Deputy Director the authority to approve and sign agreements over $75,000 when the work is related to a project included in the Statewide Transportation Improvement Program or in other system plans approved by the Oregon Transportation Commission, or in a line item in the biennial budget approved by the Director. CITY.OF TIGARD, by and through its elected STATE OF OREGON, by and through officials its Department of Transportation By By city ager Deputy Director, Highways Date t p Date APPROVAL RECOMMENDED Title - By Date Technical Services Manager/Chief Engineer APPROVED AS TO LEGAL SUFFICIENCY Cam-. Date By ty Counsel By Region I Manager Date Date By District 2A Manager Date APPROVED AS TO LEGAL SUFFICIENCY By Assistant Attorney General Date: 7 FY 2004-05 PAVEMENT MAJOR MAINTENANCE PROGRAM PAVEMENT OVERLAY' 72ND AVENUE N yG LXH IT "k s: VARNES HwY MP ~ 72ND A VENUE VARNES FIR ® ODO T Right of Way ® COT Righ t of Way AGENDA ITEM # - 5 FOR AGENDA OF 5/10/05 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Formal Graduation of Tigard's Communi Emergency Response Team (CERT) Volunteer Program Class III PREPARED BY: Mike Lueck DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Meeting the neighborhood volunteers who are the third graduating class of the City's Community Emergency Response Team (CERT) Program and provide some background information on where the program is now. STAFF RECOMMENDATION No action required; Informational only. INFORMATION SUMMARY The City of Tigard's "Partners Being Prepared" program, Community Emergency Response Team (CERT) is designed to help our neighborhoods be ready for unexpected disasters. If a disaster overwhelms or delays the community's emergency services, CERT team members can provide life saving assistance, such as disaster medical aid, search and rescue and fire suppression during the critical first minutes. With the technical assistance of local emergency services, Tualatin Valley Fire and Rescue (TVFR), Tigard has trained an additional twelve (12) individual volunteers from its community in basic response skills. The City's third class rotation was completed on March 26, 2005. Currently, through several advertisement avenues the City is promoting its fourth and fifth classes, contingent on being awarded the requested federal grant. The training and skills that these individuals received will help do the "greatest good for the greatest amount of people" in our community neighborhoods following a disaster until help arrives. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal: The community will be trained and prepared for emergencies. Strategy: Develop community-wide program to train citizens to be self-sufficient for the first 72-hours after an emergency event. ATTACHMENT LIST Sample copy of the "Achievement Certificate" FISCAL NOTES The City of Tigard's CERT program is 99% federally funded through a Department of Homeland Security (DHS) and Federal Emergency Management Administration (FEMA) Grant. The Grant is overseen by Oregon Department of State Police and Oregon Emergency Management (OEM) and managed by the City's CERT Coordinator. In FY 04 the City originally requested $23,993.18 and was awarded $4,509.00. The City has used the remainder of the FY '04 grant. The program has been awarded over $10,000.00 in the last two years, all of which has been executed to date. The City is awaiting confirmation for additional Federal grant money to support this program through 2006. C of C"Tietroyv April.-Straus f fa* #Ld. ca► npt t, tai - -Community Emergency.: Response Team Course..- C C(ty of rcgaxaLa4uD r VaUey_ Fir& a4uLRe February 1 - March 26; 2005124 Hour Course - TPBP103 I-VIR m & R46s "PARTNERS BEING PREPARED" City Of Tigu& G. Michael Lueck Crai Dirksen Course Manager City Mayor vVY IOYEBE Nt(6 CEOOAAF xIC INFORMATION SYST EM t__1 a I C.E.R.T. Program I Upend U IYSMR IIEBEREOY ¢ eN IFORO a CERT Participants ® CERT Participants TAXES o * CERT Partidparas Cities Portland AYY -n aARa~ Tigard y ■AR~~~ / + Beaverton S PVC [ Tuatatin ~j Durham (~yy ouaAR6JONFIROOCK ! 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Randy Witten Transfered from Utah Mr. Kevin Bersch Ms. Katie Bersch AGENDA ITEM # 69 FOR AGENDA OF ME 10, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE: Update on Youth Advisory Council and Tigard Turns the Tide (Youth Forum) PREPARED BY: Liz Newton DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Progress report on the Youth Advisory Council (YAC) and Tigard Turns the Tide (formerly Youth Forum). STAFF RECOMMENDATION No action necessary, information only. INFORMATION SUMMARY The Youth Advisory Council met on May 4 to plan their presentation to Council. Member of the Youth Advisory Council members will report on the group's programs and activities. In addition, staff will update Council on the activities of Tigard Turns the Tide, formerly the Youth Forum. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST N/A FISCAL NOTES There is no cost associated with this action. iAadmkity councilkounciI agenda itcm summarics\2005%is for yac - ttt update050510doc.doc5/2/05 M@ w2h o p009q@n5@@ Please join students, parents, teachers, and community leaders at the Fourth Annual We Make a Difference Awards Ceremony to honor Washington County students that are Making A Difference in their school and community. VMS T o9 2005 7:00 P.M. to 9:00 P.M. Doors open at 6:30 P.M. Dessert following the ceremony Beaverton Four Square Church Sanctuary 13565 SW Walker Road, Beaverton IUYP by May 27'o Leslie Mundt Tualatin Hills Park & Recreation District 503-629-6330 Email: Lmundt@thprd.com Event organizers: Beaverton Together, Beaverton School District, Beaverton Police, Hillsboro Police, Oregon National Guard Counterdrug Support Program, Tualatin Hills Park & Recreation District, Tualatin Together, Tualatin Valley Fire & Rescue, Washington County Commission on Children Families, Washington County Sheriff's Office, Westside Police Activities League DRAFT TIGARD SKATE FEST Skateboarding SEPTEMBER 10, 2005 . Entertainment In Front of Police Station . Talent Show 10:00 a.m. to 10:00 p.m. • Live Music • Battle of Bands ~A T • Karaoke T• _ • Magic Show • Skate Exhibitions -ARC • Puppet Shows • Great Food COME SUPPORTTHE • Game Booths NEW TIGARD SKATE PARK • Face Painting ADMISSION FEE • Prizes Empty pop can(s) or bottle(s) Competitions for refund Bring us your bags of empty cans and • Clowns bottles taking up space in your garage . Obstacle Course Check out our web site www.tigardskatepark.com The Need... It's about supporting our young people Not mVFudon un MOM W ~ NO and steering them roc°iard healthy lifestyles. WON Og gQQ~J~~O The Tigard community understands the value of providing as g00n as o Contributions may be made with opportunities for its youth to be active and engaged in cash or in-kind contributions of healthy "off the couch" activities. Talk to kids about skate How mu(h will IM5 (d materials or services. All donors parks and they get excited! They voluntarily attend public will receive public recognition and a "We're On Board" meetings where they City Contribution (as matching funds) 150,000 bumper sticker. For more information on Platinum and SUg2a2 = Shteboard Parlis learn about community Grants $150,000 Gold Sponsorship please contact Rich Carlson (address below). (pop. 111,893) involvement, civic responsi- Community Fundraising . . . . . . . $105,000 , Ucoln City =1 Shteboord ParliS bility, collaboration, public Yaff es0 want to help. (POD. 1,431) process and ownership. Total (OSt .............$405,000 Mg Eroue =1 Shteboord Parks Giving young people an F-1 I wish to contribute In-Kind Materials of become NOR E,fitis,o) opportunity to A community fund-raising campaign is now underway to , Tigard = 0 Sbateboord Parbs involved in the community, come up with additional funds needed. This campaign is (example: Concrete, Rebar & Reinforcement Ties, Steel Pipe, water) (pap. 44,010) builds on their strengths being run through a non-profit organization "Tigard Turns and fives them ho for ~ El I wish to contribute In-Kind Labor g hope the Tide whose mission is to empower the youth of the future. Our Tigard Skatepark is enabling our youth Tigard to feel valued by the community, provide (example: Earthmoving, Grading, Fabricating Steel, Irrigation) to develop leadership skills and interact with other opportunities to make a difference in W ; young people with the same interests. society, and work to prevent ❑ I wish to make a cash donation of drug and alcohol use and W $10, $15, $50, $100, Other: Tigard provides baseball fields, so((er fields abuse among the ; youth of our o ; Name: and bashetball (ourts but has no 10(111t1@S community. Address: for the fastest growing sport among \ We are seeking private a City: State: lip: young people in the K and public grants from Daytime Phone: Evening Phone: - everywhere is a shateporho several sources. Young people Email: One of the concerns of the City and local businesses are involved in various fund ° is that skateboarding can cause damage to public and raising activities. Make your check payable to Tigard Skate Park and mail to... private facilities. When skating in parking lots and on And we are counting on Tigard Skakepark fundraising Campaign YOU the local [ommuni t The 14250 SW 88th Ave. / Tigard, OR 91224 sidewalks, and mixing with vehicle and pedestrian traffic, ty. Tigard Skatepark c/o Tigard Turns the Tide is a 501 (c) (3) non-profit organization. skaters put themselves and others at risk. By building skate park will be a benefit to the ; All donations are tax-deductible as allowed by Law. a safe, legal spot to skate we offer a place for skaters whole community, so we want to reach For more information, a complete list of needed materials and labor, to enjoy their sport and not be in conflict with vehicles, out to everyone in town -businesses, parents, schools or to get involved with the fund-raising effort, please contact: ; Richard Carlson, Chair Phone: 503.224.0811 EMAIL rich@teieport.com pedestrians and the business community. and service organizations or visit www.tigardskatepark.com The Vision In 1001, members of the f4or's Youth forum collected information about what services were being provided to - - " youth and what additional services were needed. They noted that while there are many facilities and services - • • available for other sports, Tigard lacked facilities for , skateboarders, in-line skaters and BMX bikes - sports - popular with a large - number of Tigard youth. The thing that impressed me Mayor Griffith established about Jim was how hard he the "Skatepark Task worked, especially for the kids Force" to further pursue He a Safe Place the idea and named Rich always wanted to be sure Carlson chairperson. the kids were involved. That Since then much work has dedication is so important to the for Skate Boarding, been done by the task community. That's his Iemy. force. Early on, more than That's what I'll remember. AWAIne Skating & BMX 100 Tigard skaters, BMX 0 1 -School Superintendent free-style bikers and their Steve Lowder parents participated in r 0 planning efforts. The City hired a professional landscape t architecture firm to work with the task force on conceptual of design, view online at www.tigardskatepark.com. A variety of sites were explored May°c ~~m and evaluated. After many public - meetings, and much discussion, 01 the task force unanimously endorsed the City Hall parking lot as the preferred City- Tigard NNW fundraising Campaign owned site for the skate r park. Centrally located, • 14250 SW 88th Ave. highly visible, accessible via S Tigard, OR 91224 public transportation, near the police 0 0 Phone: 503.224.0811 department, lit at night, the site is ideal for the skatepark! I www.tigardskatepark.com GET ON BOARD! Come Join the Tigard Youth T Skate Board Task Force A` It's Fun and Excitingl ARIA Tigard is building a new SKATE PARK Skateboarding - BMX Biking - In-Line Skating Come help us make plans and share your ideas. For more information call: Connie Ramaekers 503-431-4022 or Rich Carlson 503-224-0871 Check out our web site: www.tigardskatepark.com AGENDA ITEM # `"I FOR AGENDA OF May 10, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE: Police `Activity League (PAL) Presentation on Drug Resistance PREPARED BY: Liz Newton V DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL A presentation by student participants in the PAL after-school program on drug and alcohol resistance. STAFF RECOMMENDATION No action necessary, information only. INFORMATION SUMMARY The Police Activities League (PAL) operates an after-school program at Fowler Middle School. The PAL program immediately follows the school sponsored programs and includes homework assistance, open gym and a robotics club. One of the requirements for PAL funding is for the students to do some drug resistance education. The Fowler students decided they wanted to do their presentation before City Council on a cable television night to maximize their potential audience. The students have prepared their own presentation with assistance from their advisor, Sean Belveal. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Schools, Education and Youth Goal #1, Strategy #3: "Partner with community resources to address student needs to ensure success." ATTACHMENT LIST N/A FISCAL NOTES There is no cost associated with this action. iAadmkity councilkounciI agenda item summaries\2005\ais for pal update0505IOdoc.doc5/2/05 AGENDA ITEM # FOR AGENDA OF May 10, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Meeting with Oregon Department of Transportation Region 1 Manager Matthew Garrett G P~ rAd Cup. PREPARED BY: A.P. Duenas DEPT HEAD OK C--J CITY MGR OK ISSUE BEFORE THE COUNCIL Continuing dialogue with Matthew Garrett, ODOT (Oregon Department of Transportation) Region 1 Manager, to discuss various issues of importance to both the City of Tigard and ODOT. STAFF RECOMMENDATION Staff reconunends that Council continue the dialogue with Mr. Garrett with the overall goal of developing a working partnership with ODOT to implement key projects aimed at improving traffic circulation on Highway 99W, Hall Boulevard, and on other arterials and collectors within the City. INFORMATION SUMMARY Council met with Matthew Garrett, ODOT Region 1 Manager, at the workshop meeting on March 16, 2004 and again at the November 9, 2004 business meeting. The meetings with the Region 1 Manager are part of an effort to establish a closer working relationship with ODOT staff, to share information of significance, and to help resolve issues that may need direction from top management in ODOT. Mr. Garrett agreed to maintain that dialogue by meeting with Council periodically (every six months or so) for discussion of current and potential issues. Some of the issues of significance for discussion at this meeting are: • The Highway 99W Corridor Improvement and Management study to be performed in FY 2005-06 is expected to provide a management plan and a package of projects for future implementation. Funding will be needed to design and construct these projects. The City will be looking to partner with ODOT in funding some of these improvements to alleviate congestion on Highway 99W. The discussion of ODOT participation in implementing these improvements needs to begin early in the process and must be continued as projects are identified and prioritized. • The Greenburg Road Improvement Project from Shady Lane to Tiedeman Avenue will be designed in FY 2005-06 with the intention of completing the bid documents ready for bid in early 2008. This project is funded partially through the MTIP (Metropolitan Transportation Improvement Program) process combined with a large amount in local funding. ODOT requires that 110% of the construction funding for the project be deposited with ODOT prior to bid advertisement. Because the federal fluids (MTIP funds) operate on a reimbursement basis, the City has to deposit sufficient funds to cover both the federal portion and the local match. This places a tremendous burden on cash flow and the City's ability to do other projects during the construction period. The City wishes to explore alternative ways to certify that the funds would be made available (perhaps on a fiscal year basis through a line of credit) to alleviate the impact this requirement would have. Mr. Garrett may be able to help in developing a solution that can work for both ODOT and the City. The commitment by Mr. Garrett to periodically meet with Council demonstrates his willingness to be proactive in discussing and resolving current and potential issues in a timely manner. This close coordination between ODOT and the City will continue to receive strong emphasis as the City develops improvement projects to alleviate congestion on highways and arterials (such as Highway 99W and Hall Boulevard) that are under ODOT jurisdiction but adversely impact intra-city circulation. OTHER ALTERNATIVES CONSIDERED Not applicable VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Major projects to improve state facilities in the City would meet the Tigard Beyond Tomorrow goal of Improve Traffic Flow. ATTACHMENT LIST None FISCAL NOTES No fiscal requirements at this time. Projects initiated and implemented would be funded through the City's Capital Improvement Program formulation process i:tergVuskoundl agenda summaries%5.10-M meeting with odot region 1 manager regarding vadous Issues ais.doc AGENDA ITEM # I FOR AGENDA OF May 10, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Reactivating the Ci Center Development Agency, an Urban Renewal Agency PREPARED BY: Jim HendM ' DEPT HEAD OK l Al MGR OK ISSUE BEFORE THE C UNCIL Should Council approve a resolution reactivating the City Center Development Agency, the City's urban renewal agency? STAFF RECOMMENDATION Staff recommends Council approve the resolution reactivating the City Center Development Agency. INFORMATION SUMMARY City Council goals for 2005 include revitalizing the Downtown. That particular goal calls for completing and implementing the Downtown Plan and urban renewal implementation. The TMC identifies the City Council as functioning as the Urban Renewal Agency (City Center Development Agency). The City Council, acting as the City Center Development Agency may designate another body to act as the Development Agency, and may do so at any time. At its April 19, 2005 meeting, Council directed staff to proceed with re-activation of the City Center Development Agency. Initially, Council is identified as the Agency. Future discussions will occur on assigning this responsibility to another decision-making body. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character and Quality of Life/Central Business District Goal #1, Provide opportunities to work proactively with Tigard Central Business District Association (TCBDA) businesses and property owners and citizens of Tigard to set the course for the future of the central business district. ATTACHMENT LIST Attachment 1: Proposed resolution reactivating the City Center Development Agency, an Urban Renewal Agency Attachment 2: Memo dated April 21, 2005, Governance - Urban Renewal Attachment 3: Map of Oregon Urban Renewal Districts FISCAL NOTES N/A ilp CITY OF TIGARD Community Development Shaping A Better Community MEMORANDUM CITY OF TIGARD TO: City Council FROM: Jim Hendryx u DATE: April 21, 2005 SUBJECT: Governance - Urban Renewal As a follow up to the Council meeting on April 19, 2005, 1 want to provide additional information on governance. I realize that I did not provide timely information on the various options for Council's consideration. Nearly fifty cities and counties in Oregon currently have or are considering active urban renewal agencies (see attached map). As council is aware, urban renewal agencies are separate legal bodies, but in most cases in Oregon, members of an urban renewal agency are also members of the governing body, e.g., City Council, Board of Commissioners, etc. In 2002, the Association of Oregon Redevelopment Agencies (AORA) completed a study of urban renewal in Oregon. Some current examples of agencies with separate boards are the Portland Development Commission, Medford Urban Renewal, Hood River Urban Renewal, Newport Urban Renewal, and Rainier Economic Development Commission. Most utilize the governing body as the urban renewal agency. The AORA report indicates that the choice to make the governing body the urban renewal agency reflects the desire for direct accountability to the voters. By not delegating important and potentially controversial issues to another decision-making body, it places the responsibility directly on the elected body. Having a separate urban renewal agency provides for less "partisan politics" and reduces short term political issues that often arise. The governing body is also freed of the responsibility of wearing another "hat" in addition to all the other responsibilities they carry. Composition of a separate urban renewal agency can bring greater expertise to the agency. Experts in finance, construction, architecture, etc., can help shape the efforts of the agency in carrying out its redevelopment goals. As pointed out before, in Tigard, the City Center Development Agency is responsible for developing and administering the urban renewal plan. The City Center Advisory Commission is 1ACDADMUERREEVIM\Urban Renewal\govemance memo to Council.doc responsible for assisting the agency in implementing the plan and informing Tigard citizens of the plan's content and activities. The relationship and roles of the Development Agency and Advisory Commission are important to establish sooner vs. later. Whether the commission functions as a technical body making recommendations to the Development Agency or as the public outreach arm of the agency needs to be a part of the overall consideration of governance. As confirmed by the City Attorney, the role of the Development Agency is to administer the Urban Renewal Plan. The Urban Renewal Plan is approved by the City Council. The plan identifies the responsibility and authority of the agency in carrying out the plan. The agency is only responsible for administration consistent with the plan. Council retains authority on major amendments to the Urban Renewal Plan. Voter approval would be required for an amendment to the plan that impacts the use of tax increment financing. An example where voter approval would be needed would be adding new projects to the plan. Council, as the governing body for the agency, has the sole responsibility to appoint another body to act as the agency. Council retains its authority over governance, regardless of who is acting as the agency. Who makes up the board or a separate Urban Renewal Agency as noted above? Ultimately, as advised by the City Attorney, that is a decision for Council to make. Experts in finance, construction, architecture, etc., would be beneficial. Likewise, the issue of City residency is a Council decision. Council's discussion at the April 19th workshop meeting indicated the interest of assigning the responsibility of administering the urban renewal agency to a separate body. This and related issues will be discussed as the City proceeds with its urban renewal effort. [ACDADMUERREEUIM\Urban RenewaRgovernance memo to Council.doc Oregon Urban Renewal Districts Astoria 12/02 Rainier Seaside O Cascade Locks Hood River Milton-Freewater O 8 O The Dalles O O CLACKAMAS La Grande COUNTY Lincoln City Keizer Salem Newport Q O Lebanon Waldport / Philomath Harrisburg Redmond O Veneta O O Eugene Bend O O Cottage Grove North Bend Coos Bay Coquille O Roseburg Bandon CODs COUNTY JACKSON COUNTY Grants Pass O 0 Medford 6 Talent O Klamath Falls Colored Areas are Counties with Urban Renewal Agencies AGENDA ITEM # O FOR AGENDA OF May 10, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A Resolution of the Tigard City Council to Support and Actively Pursue Region- Wide Collaborative Efforts to Improve the Regional Land Use Planning System, Including the Transition of Urban Uses and Services in Unincorporated Areas, Including Annexation Before Development. PREPARED BY: Jim HendM DEPT HEAD OK MGR OK ISSUE BEFORE THE COUNCIL Should Council adopt the attached resolution supporting collaboration with Washington County jurisdictions regarding proposed changes to Goal 14 (urbanization) and the Urban Growth Boundary administrative rules, and to support local control over the land-use process. STAFF RECOMMENDATION Approve the proposed resolution supporting collaboration with our Washington County neighbors regarding proposed changes to Goal 14 (urbanization) and the Urban Growth Boundary expansion administrative rules, and to support local control over the land-use process. INFORMATION SUMMARY At its February 22, 2005 meeting, Council reviewed and discussed a draft resolution that (1.) supported region-wide efforts to revise the Goal 14, Urbanization and Urban Growth Boundary, administrative rules, and (2.) supported efforts to build a region-wide consensus in support of limiting Metro's authority to adopt local land use controls. The Tigard resolution was modeled on a recently-adopted City of Tualatin resolution that advocated for limiting Metro's authority to expand the Urban Growth Boundary (UGB). At the February meeting, Council spoke of approaching this issue from a broader and more Tigard-specific standpoint, as opposed to the narrower UGB expansion process referred to in the Tualatin Resolution. The discussion was continued at the March 15, 2005 meeting where the language in the resolution was refined. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Growth and Growth Management, Goal #1: Growth will be managed to protect the character and livability of established areas, protect the natural environment and provide ATTACHMENT LIST Attachment 1: Proposed resolution supporting collaboration with our Washington County neighbors regarding proposed changes to Goal 14 (urbanization) and the Urban Growth Boundary expansion administrative rules, and to support local control over the land-use process. Attachment 2: Excerpt from February 22, 2005 City Council Meeting Attachment 3: Tualatin Resolution No. 4301-04 Attachment 4: E-mail from Steve Wheeler dated March 2, 2005 Attachment 5: Information on draft Senate Bill 730 FISCAL NOTES N/A Attachment 2 Excerpt - Februrary 22, 2005, City Council discussion: 7. DISCUSS A PROPOSED RESOLUTION TO SUPPORT COLLABORATION WITH WASHINGTON COUNTY JURISDICTIONS REGARDING PROPOSED CHANGES TO GOAL 14 (URBANIZATION) AND THE URBAN GROWTH BOUNDARY ADMINISTRATIVE RULES, AND TO SUPPORT LOCAL CONTROL OVER THE LAND-USE PROCESS Interim City Manager Prosser advised that staff developed a draft resolution to attempt to address some of the issues discussed by Council previously. Council discussion followed. Mayor Dirksen said that in reviewing the draft resolution he was not sure the issues were addressed. He noted concerns that the wording was not strong enough, but upon consideration he suggested that what might be needed is more than one resolution. The proposed resolution really addresses more the issue of collaborating with Tualatin and other cities. The City might want to consider the proposed resolution or a modification of the resolution at this time and then consider further steps to take in the future which addresses more directly the concerns by the City of Tigard. Councilor Sherwood asked if Senate Bill 730 would address some of the concerns. Mayor Dirksen said the Senate Bill would address issues at a state level, but he didn't think it would conflict with the proposed action before the City Council. Councilor Sherwood suggested the Council consider a resolution supporting Senate Bill 730. Mayor Dirksen thought this might be something to consider in the future. Councilor Wilson said he would be uncomfortable considering any resolution at this time. He noted this was the first opportunity for the Council to discuss Metro at all, other than the'discussion at the previous goal-setting session. He said, "We're not happy. I'd rather discuss things at a policy level ...what are our problems. While I appreciate our relationship with Tualatin ...I think that our issues are slightly different and I'm not sure that they frame the problem entirely as it should be... I would rather just throw it out for discussion... about what our issues are." Mayor Dirksen noted that Tualatin has requested another meeting between their Mayor and other cities to continue this discussion. He said that, "Perhaps, through that process we could further clarify what Tualatin would ask of us..." and then the Tigard Council could consider a resolution in support. Then, the Mayor suggested, in a separate discussion, the Council could discuss the issues pertinent to the City of Tigard. The Mayor said that one of the questions the City of Tualatin is asking is, "Are cities interested in continuing this discussion?" Councilor Sherwood noted one of the biggest issues for Tigard is density. She said she thought the Mayor should continue with the discussion with Tualatin. She questioned whether a resolution would be the appropriate way to show support for Tualatin. Interim City Manager Prosser said staff had understood there might be a timing issue; however, he was hearing from Council that more discussion is needed. He suggested looking at future tentative agendas to schedule a longer discussion at a workshop meeting to discuss and identify policy issues. After that, staff could redraft the resolution for Council consideration. Council agreed with Mr. Prosser to schedule this item for more discussion. Mayor Dirksen will continue to go to the Tualatin meetings. He asked Councilor Harding if she would be available to attend some of the Tualatin meetings, which are usually held during business hours. She confirmed that she would be available. Mayor Dirksen said that one of the outcomes the City of Tigard is looking for is for more flexibility when it comes to redrafting the Comprehensive Plan. Councilor Wilson said, "I think we need more than a change of heart at Metro. We need a Charter change or a new state law... because personalities have come and gone... it's structural. It seems almost really unlikely that much is going to change by the time we get our Comp Plan done... I'm a little uncomfortable in waiting two months to even discuss in broad terms our frustrations." Mr. Prosser reviewed the tentative agenda with the Council and with some rearrangement of agenda items; this topic was scheduled for further discussion at the March 15, 2005, workshop meeting. 11adMt21hy%=n120051excerp105 02 22. melm.d= Attachment 3 RESOLUTION NO. 4301-04 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUALATIN, OREGON DESCRIBING PROPOSED CHANGES TO THE URBAN GROWTH BOUNDARY EXPANSION PROCESS WHEREAS Tualatin is a city in the territory of the Metropolitan Services District (known as "Metro"); and WHEREAS cities in the Metro region have their urban boundaries established by Metro; and WHEREAS the Metro Policy Advisory Committee (MPAC) is a Metro committee charged with providing a voice and input fog Metro cities on Urban Growth Boundary (UGB) expansion issues; and WHEREAS there has been mounting frustration and concern in Tualatin in particular, and many cities in general that the UGB expansion process does not balance local needs and concerns with regional issues, and that soil classification predominates in Metro led UGB expansion decisions; and WHEREAS the City of Tualatin proposes the following seven. principles of legislative change be adopted and incorporated in appropriate sections of Oregon Revised Statutes, Oregon Administrative Rules and Metro drafted riules- and guidelines concerning UGB expansion. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF TUALATIN, OREGON, that- Section 1. Additions to the Urban Growth Boundary should not be determined solely by soils classifications, with exception lands always being the first to be considered for addition. Metro should be allowed to consider other factors, such as preexisting development in the area, the wishes of the adjacent cities that would have to serve the area, and other appropriate local concerns. _ Section 2. The frequency for reviewing whether the land supply is sufficient for development purposes should be changed from 5 years to no more often than every 7- 10 years. Section 3. The Legislature should enact or amend a statute to make it clear that Metro cannot add land to the Urban Growth Boundary of a city without the city agreeing to that addition. Resolution No. 4301-o4 - Page 1 of 2 Section 4. The Legislature should enact or amend a statute clarifying that cities retain their zoning authority, separate from a UGB expansion: Metro cannot add land to a city's Urban Growth Boundary and specify the zoning type that the City would have to impose on that land. Section 5. The Metro Council election and representation process should be changed from districts to at-large to ensure a broader-based representation process. Section 6. The Legislature should enact or amend a statute to require lands added to the Urban Growth Boundary by Metro concurrently identify a viable transportation system to support the added land and the existing city transportation system in coordination with a city. Section 7. The Legislature should enact or amend a statute to require lands added to an Urban Growth Boundary by Metro concurrently have allocated funding for transportation infrastructure development in the added land and the existing city transportation system. INTRODUCED AND ADOPTED this 25th day of October, 2004. CITY OF A IN, OREGON By Mayor ATTEST: B y S;~ City Recorder Resolution No. 430i-o4 - Page 2 of 2 ',raig'Prosser - Proposed UGB legislation Page 1 ; Attachment 4 From: "Steve Wheeler' <SWHEELER@ci.tualatin.or.us> To: <aloble@ci.wilsonville.or.us>, <sfarley@ci.westlinn.or.us>, <craig@ci.tigard.or.us>, <schultzr@sherwood.or.us>, <dschmitz@ci.oswego.or.us>, <davel@ci.hillsboro.or.us>, <time@ci. hillsboro.or. us> Date: 3/2/2005 5:16:25 PM Subject: Proposed UGB legislation To All - A couple months ago a group of Mayors met in Tualatin to discuss proposed changes to the UGB expansion process. I understand some are continuing to review and consider the City of Tualatin Resolution on that subject (No. 4301-04). Please share this e-mail with your Mayor or any relevant legislative committee. We understand this is ahead of feedback on 4301-04, but we need to move now due to legislative filing deadlines in Salem. Senator Devlin has agreed to carry this draft legislation, most likely attaching it to an existing bill. Please forward comments, reactions and suggested changes to Mayor Ogden (lou.ogden@juno.com as soon as possible. We plan to have this in Senator Devlin's office this Friday. We remain interested in all constructive feedback on Resolution 4301-04 as well. Thanks in advance for your thoughts and advice. Steve Wheeler, City Manager <<UGBmetroLegisDraft.doc>> CC: <lou.ogden@juno.com>, "Maureen Smith" <MSMITH@ci.tualatin.or.us>, "Brenda Braden" <BBRADEN@ci.tualatin.or.us>, "Doug Rux" <DRUX@ci.tualatin.or.us> A BILL FOR AN ACT Relating to modifying standards for expansion of urban growth boundary; adding a new section to ORS chapter 197; and repealing ORS 197.298. Be It Enacted by the People of the State of Oregon: Section 1. A new section is added to and made a part of ORS chapter 197. (1) Notwithstanding any other provision of state law or regulation, no metropolitan services district with authority to expand an urban growth boundary may add land to the urban growth boundary without the consent of the city that will likely provide governance to that addition nor may it impose specific zoning or general zoning types on specific parcels or areas added without the governing body of that city giving its written consent. (2) Before a metropolitan services district may add land to the urban growth boundary, it shall concurrently identify a viable transportation system to support the added land and the existing city transportation system in coordination with the city that will likely be the service provider to that added land. (3) In determining which lands shall be added to the urban growth boundary, a local government or metropolitan services district shall not make its determination on a single factor but shall consider all of the following: (a) The need to accommodate long-range urban population growth; (b) The need to accommodate housing needs in accordance with ORS 197.296; (c) The need for employment opportunities; (d) The availability of economically-feasible provision of public facilities and services; (e) The impact on environmental, economic and social concerns; (f) The compatibility of urban uses with nearby forest or farm land; and (g) The need to retain agricultural land and forestland in that area. Section 2. ORS 197.298 is repealed. Attachment 5 - - = Reasons-to SuPpor-t.-SB 730------- The Oregon Land Use Board of Appeals (LUBA) recently ruled that a metropolitan district has broad authority under ORS Chap. 268 to prepare, as well as compel the adoption of land use zoning ordinances by cities and counties within the district. This ruling upheld adoption by the Portland Metropolitan Service District ("Metro") -of a Title 4 Ordinance which requires certain cities and counties to adopt and enforce detailed restrictions on mixed uses on industrial lands (relating to building size and floor area, street access, lot sizes and divisions, business type, etc.,) even if those restrictions conflict with their comprehensive plans and zoning ordinances. District ordinances like Title 4 usurp the traditional and longstanding city and county zoning authority and "home rule". SB 730 clarifies that a district's current authority, under ORS Chap. 268, permits it to adopt generalized policies to guide the contents of comprehensive plans and to review and recommend changes to these plans to ensure they comply with the regional functional plans, but does not permit districts to write comprehensive plans or ]and use regulations for cities and counties or compel them to adopt such particular plans or regulations. SB 730 makes metropolitan districts statutes consistent with its Charter Metro's Charter does not allow it to adopt comprehensive plans or prescribe the content of local zoning laws. SB 730 realigns ORS 268.390 with that original intent. SB 730 maintains the traditional home rule authority of cities and counties. Under Oregon's land use planning statutes and city and county enabling statutes, the authority to enact comprehensive plans and land use zoning regulations has been delegated exclusively to cities and counties'- a system that has worked for decades. SB 730 provides a clarification that this delegation was not intended to be repealed when ORS Chap. 268 was adopted and later amended. SB 730 does not take away a metropolitan district's authority over the compliance and enforcement of local zoning laws with state policy. As important as what SB 730 does, is what it does not do. SB 730 does not take away district's authority to review comprehensive plans and implementing land use regulations to ' assure compliance with state land use policies and regional functional plans. SB 730 provides needed certainty for economic development For Hillsboro and other cities and counties that have been successful in recruiting, keeping and nurturing industries and businesses, SB 730 will remove the prospects of businesses having to serve two "zoning masters"; a district and a city or county as a result of the LUBA ruling: If a district's authority extends to directing specific zoning ordinances, the land uses certainty associated city or county zoning ordinances since their inception in Oregon will be lost. This added layer of bureaucracy and land regulation authority will be a deterrent to economic development and business investment in cities and counties that would be subject to such a dual zoning regime. For more information, contact: FR011 : PERR I NPRCK FA- 1-I3- S©32496592 Feb. 1 4.2005 03: 39Pi 1 p2 LC 2625 2%14/05 (BHC%ps) DRAFT (573 -7,30) SUMMARY Modifies standards for metropolitan service district review of compre- hensive plans and land use regulations of cities and counties within district to determine whether comprehensive plans and land use regulations comply with regional framework plan and functional plans. i A BILL FOR AN ACT 2 .Relating to land use planning in metropolitan service district; amending 3 268.390. 4 Be It Enacted by the People of the State. of Oregon: 5 SECTION L ORS 268.390 is amended to read: 6 268.390. (1) A district may define and apply a planning procedure [which) 7 that identifies and designates areas and activities having significant impact a upon the orderly and responsible development of the metropolitan area, in- s cluding, but not limited to, impact on: 10 (a) Air quality; 11 (b) Water quality; and 12 (c) Transportation. 13 (2) A district may prepare and adopt functional plans for those areas 14 designated under subsection (1) of this section to control metropolitan area 15 impact on air and water quality, transportation and other aspects of metro- 16 politan area development the district may identify. 17 (3) A district shall adopt an urban growth boundary for the district in 1.8 compliance with applicable statewide land use planning goals. adopted un- 19 der ORS chapters 195, 196 and 197- 20 (4) A district may: 21 (a) Review the comprehensive plans [in. effect on January 1, 1979, or sub- 22 sequently) adopted by the cities and counties within the district [which) that NOTE: Martel is boldpccd tYyr in ~n &M.DdVd OBCtiQn is ne+; mnlter (italic and bracletrd) it r_-636np lew to l,o omitler' Nr-!ecriom are is betdl.c.d eppn FPOhl PERRINPACK FRX IJO. 5032496592 Feb. 14 20015 03:40Pt9. P3 LC 2625 2/11/05 _ 1 framework plan. The obligation to apply the regional framework plan to land 2 use decisions shall not begin until' one year after the regional framework 3 plan is acknowledged as complying with the statewide land use planning 4 goals adopted under ORS chapters 195, 196 and 197. 5 (d) Require changes in local land use standards and procedures if the 6 district determines that.changes are necessary to remedy a pattern or prac- 7 tice of decision-making inconsistent with the regional framework plan. 8 [(6)) (7) The regional framework plan, ordinances that implement the re- 9 gional framework plan and any determination by the district of consistency 10 'with the regional framework plan are subject to review under ORS 197.274. 11 (8) If a change in the local land.'use standards or procedures of a 12 city or county that are required under subsection (6)(d) of this sectioan 13 cause the Land Conservation and Development Commission to find. 14 that the comprehensive plan and land use regulations of the city or 15 county do not comply with statewide land use planning goals or with 16 rules adopted by the commission, the commission shall excuse the city 17 or county .from compliance with the changes in land use standards or 18 procedures required by the district. 19 [31 +1 . FRUI PERRII-PA CK FAX NO. = 5032496532 Feb. 14 2005 03:40Frt P4 LC 2625 2/14/05 1 affect areas designated by the district under subsection (1) of this section 2 or the urban growth boundary adopted under subsection (3) of this section 3 and recommend or require cities and counties, as it considers necessary, to, 4 make changes in [any plan to assurel a comprehensive plan to ensure that 5 the comprehensive plan and any actions taken under [it] the comprehen- s sive plan conform to the district's functional plans adopted, under subsection 7 (2). of this section and its urban growth boundary adopted under subsection s (3) of this section. 9 (b) Review and recommend changes to land use regulations of a city to or county within the district to ensure that the land use regulations 11 implement comprehensive plan provisions related to a functional plan. 12 (5) Except as provided in ORS 268.330 (1) -and consistent with ORS 13 chapter 197, a district may not: 14 (a) Prepare or adopt a comprehensive plan or a land use regulation. 15 (b) Adopt,. enforce or require a city. or county within the district to 16 adopt or enforce a comprehensive plan provision or a land use regu-' 17 lation that prescribes or limits the zoning of specific land within a city 18 or county. 19 (c) Compel adoption by a city or county within the district of the 20 specific text of a land use regulation. 21 VNI (6) Pursuant to a regional framework plan, a district may adopt im- 22 plementing ordinances that: 23 (a) Require local comprehensive plans [and implementing regulations) Io 24 comply with the regional framework plan within two years after compliance 25` acknowledgment. 26 (b) Require adjudication and determination by. the district of the consist- 27 ency of local comprehensive plans and land use regulations with the re- 28 gional framework plan. 29 (c) Require each city and county within the [jurisdiction. ofj the district 30 and making land use decisions concerning lands )ArIthin the land use juris- 31 diction of the district to make those decisions consistent with the regional [27 AGENDA ITEM # 1 FOR AGENDA OF May 10, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Public Hearing: A Resolution Approving of the Issuance of Tax-Exempt Variable Rate Demand Revenue Bonds, Series 2005A (George Fox University Project) by Yamhill County Oregon for and on behalf of George Fox University in an Amount Not Exceeding $28,400,000 PREPARED BY: Tom lmdieke DEPT HEAD OK CITY MGR OK e ISSUE BEFORE THE COUNCIL Should the City Council approve the request of George Fox University that Yamhill County issue $28,400,000 in tax-exempt variable rate demand revenue bonds for the purpose of refinancing, among other things, the prior acquisition and improvement of real property located in the City of Tigard? STAFF RECOMMENDATION Because the issuance of the bonds will not constitute a debt of the City and the bonds will be repaid solely by revenues and resources of George Fox University, staff recommends approval of the resolution approving the issuance of the bonds. INFORMATION SUMMARY City staff was approached by representatives of George Fox University requesting that the City Council approve a resolution so that Yamhill County can issue $28.4 million in tax-exempt revenue bonds on behalf of the University. The tax code requires that all governmental units approve the issuance of the bonds where any portions of the projects being financed by the bonds are located. The purpose of the bond issuance is to refinance, among other projects, the prior acquisition and improvements made to the George Fox University campus located in the City of Tigard. The issuance of the bonds will not be a debt of the City and will be repaid from revenues of the University. No portion of the debt would be paid from a tax levied upon any property within the City of Tigard. This action is strictly meeting a requirement that the University and Yamhill County have under the tax code. The Board of County Commissioners of Yamhill County will be holding a public hearing and approving the issuance of the bonds on May 18, 2005. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Resolution approving the issuance of the bonds. FISCAL NOTES No fiscal impact to the City of Tigard. AGENDA ITEM # l o~ FOR AGENDA OF May 10, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Report to Council on Street Maintenance Fee as Required by TMC 15.20 PREPARED BY: Tom Imdiek DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Report to the City Council on the Street Maintenance Fee as required by TMC 15.20 and whether an adjustment to the fee is necessary. STAFF RECOMMENDATION No adjustment is recommended at this time. The fee will be reviewed after three years and the rates would then be re-established based on the annual average cost of an updated 5-year street maintenance program. INFORMATION SUMMARY As prescribed by Tigard Municipal Code (TMC) 5.20.050 (4), the "Finance Director shall review the revenue received from the street maintenance fee after the first full year following implementation. If the revenues are not meeting the annual funding level set from the 5-year maintenance plan, the Finance Director, in coordination with the City Engineer, may recommend a fee increase sufficient to meet that funding level. Council may, at its discretion, increase the fees through resolution based on the Finance Director's recommendation." Please see the attached memorandum reporting the status of the fee and recommendation from the Interim Finance Director and the City Engineer. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Memorandum from Tom Imdieke FISCAL NOTES $800,000 estimated revenue from Street Maintenance Fee MEMORANDUM TO: Mayor and Council Members FROM: Tom lmdieke, Interim Finance Directo RE: Report on Status on Street Maintenance Fee DATE: April 19, 2005 As prescribed by Tigard Municipal Code (TMC) 5.20.050 (4), the "Finance Director shall review the revenue received from the street maintenance fee after the first full year following implementation. If the revenues are not meeting the annual funding level set from the 5-year maintenance plan, the Finance Director, in coordination with the City Engineer, may recommend a fee increase sufficient to meet that funding level. Council may, at its discretion, increase the fees through resolution based on the Finance Director's recommendation." This memorandum is intended to satisfy the first year reporting requirement established by the code. The Utility Billing group began billing for the street maintenance fee at the beginning of April 2004. For the period, April 1, 2004 through March 31, 2005, the City has collected $764,434 in revenue from this source. This is $35,566 short of the targeted annual revenue of $800,000 established under the program. But because of the actual timing of the utility billing cycle, the first bill with the street maintenance fee on it was not mailed out until April 19. So actual receipts for the first full year are slightly understated because of the billing cycle dates. The street maintenance fee was established based on the average annual cost for the City's 5-year street maintenance and reconstruction plan as outlined in the Capital Improvement Program (CIP). The monthly rates currently are at $2.18 per unit for residential (both single family and multifamily units), and $0.78 per parking space or fueling position for commercial properties with a 5-space minimum and a 200-space maximum. The code restricts the use of the revenue collected to the maintenance of City streets, including the design, construction management, overhead, and other related costs associated with the implementation of the street maintenance program. Given that the annual revenue target is close to being met and the 5-year maintenance and reconstruction capital program has not substantially changed since the creation of the fee, both the City Engineer and I are not recommending any adjustments to the fee at this time. As required by the code, however, the program and fee will be reviewed after three years and the rates would then be re-established based on the annual average cost of an updated 5-year plan. May 2, 2005 Marcusendesign Joe Barrett Purchasing Agent City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Dear Mr. Barrett, Thank you for the opportunity to respond to the exciting project of redesigning the City of Tigard's identity. With over 15 years' experience in public and private sector identity and signage work, I believe Marcusen Design is ideally matched for this project. Marcusen Design's approach to the City of Tigard's identity and branding project consists of these three phases: Phase One - Programming and Preliminary Design, Phase Two - Design Development, and Phase Three - Final Design and Implementation. Phase One - Programming and Preliminary Design The Programming portion of this phase includes the following tasks: Meeting with the Vision Task Force and/or Council to develop a Design Brief, conducting an audit of existing print materials and existing signage currently being used by the City of Tigard, researching neighboring city identities, as well as adding community or internal input beyond what has been presented by the Vision Task Force. • Design Brief The Design Brief states in simple terms the objectives for a new City of Tigard identity. The Council /Vision Task Force and Marcusen Design will develop the Design Brief together to establish a consensus and to efficiently direct design efforts. The Vision Task Force has effectively involved the community in identifing the core values important to the citizens of Tigard. This work has great value and will be incorporated into the Design Brief. The design criteria laid out in the Design Brief will honor Tigard's core community values, as well as stipulate a visually interesting and timeless identity for the city. The Design Brief also serves as a checklist that measures the merits of a each logo concept and entry monument sign design. • Audit of Existing Print Materials and Signage The audit of existing print materials requires collecting the most commonly used printed pieces showing the City of Tigard identity and gathering information on their function. Photographs of common City of Tigard signs will assist in developing the appropriate typographic configurations for the new identity. • Research of Neighboring City Identities It is necessary to be familiar with the identities of adjacent communities to make informed design decisions for the City of Tigard's identity. Color choices and graphic themes should differ significantly from nearby communities. • Additional Community or Internal Input Any additional design input from the Community, Council or Vision Task Force that is pertinent to the City of Tigard identity or design of the Tigard entry monument signage. Preliminary Design Marcusen Design will present up to six identity concepts for the City of Tigard that most successfully address the design criteria set forth in the Design Brief. In addition, up to three preliminary entry monument sign designs will be presented to the Council/Vision Task Force for review. 939 SE Alder St. Unit 10 Portland Oregon 972 14 mnrcusen@c,irthlink.net Cell No. 503.475.0739 Phase Two - Design Development At the completion of Phase One, a preferred design direction will be chosen for Tigard's identity and entry monument signage. The identity will be illustratively and typographically refined and applied to rest sample print pieces, stationery and signage. Up to three variations (thematically similar but visually different) of the identity will be presented for Council / Vision Task Force review. Up to three variations of the entry monument signs will also be presented for review. Phase Three - Final Design and Implementation Upon the completion of the Design Development Phase, the final direction for the Tigard identity and entry monument sign will be chosen and finalized. Electronic artwork will be created for the City of Tigard's business stationery and for the City of Tigard's identity. Scaled design intent drawings will be provided for the Tigard entry monument sign which will describe basic elevations and call out materials, finishes, possible lighting methods, and construction techniques. These deliverables will be presented for final review and any necessary revisions will be made to complete the project. The need for a City of Tigard Graphic Standards Manual should be considered upon the completion of the identity project, but has not been discussed. Estimated Design Fees City of Tigard Identity - Final Identity artwork and Business stationery $ Z 000.00 City of Tigard Entry monument signage - Design intent drawings $3,000.00 Reimbursable Expenses - Not to exceed $ 500.00 Include, but are not limited to: Laser prints, ink-jet prints, mock-ups, film, paper and printing costs. An itemized list will be provided at project completion and client will be notified if costs exceed estimated amount. Case Study Aft Interview / Preliminary Concepts Portland Parks & Recreation : Identity Design and Sign system An intial interview was conducted to establish the objectives and requirements Park concept Portland Parks & Recreation for a new identity. After this meeting, a Historic conservatory concept (PP&R) wanted to update their Design Briefwas drafted to set forth design Recreation dominant concept 30-year-old identity in the new objectives and to judge the preliminary People in Nature concept concepts against. Multiple concept City of Portland concept century. I was project manager directions were investigated. A broad range Y and lead designer for this project of designs were presented to the PP&R Northwest Nature concept and guided PP&R in the process board and a thematic concept was selected. Man Sheparding Nature concept of creating a new identity that embodied the new spirit of Design Development and Second Refinement PP&R as an organization dedicated to the conservation, maintenance Selection of concept direction. Man Sheparding Nature concept and preservation of natural spaces Development of multiple solutions for the citizens of Portland. incorporating "Man Sheparding Nature" theme. 101 PORTLAND PARKS AND 4I CI AI WN ON Final Design Color studies, typographic legibility tests and symbol variations and illustrative refinement continued. PORTLAND PAR5S t: RECREATION PORTLAND PARKS & RECREATION oy PORTLAND PARKS F< RECREATION Applying the Identity to Print Materials and Signage A comprehensive sign system for PP&R gY, was designed to standardize sign shapes, sizes and colors in an attempt to realize economies of scale in signage production. Sample print pieces were mocked-up for in-house graphic designers to use as a starting point for future print work. Development of Identity Guidelines / Standards for Portland Parks & Recreation To insure consistent identity usage and effective typographic treatment for sign messages throughout the PP&R park system, the optimal final stage of producing a Graphic Standards Manual for signage was undertaken. v Work Samples Marcusendesign Tektronix O ` FUSION CITY BAKING CO x Y11 x6 +x n, vCx I C[ xunosus • I FlowingsolrrtMIS ngle 1 ® 1 V " A Y 3~w k "y Juli Page l 735 SW First Avenue, 3 Floor 7 Portland, Oregon USA 972049/40 P 503.226.3581 0 F 503.273.4277 0 May 4, 2005 To: The Tigard City Council Re: Graphic Identity for the City of Tigard Thank you for the opportunity to submit a proposal for the new corporate identity for the City. I've been a Tigard resident for many years and would welcome the opportunity to create a logo and provide a new graphic system for the City and my community. I'd like to take a moment to briefly provide background on the printed samples I've provided in my portfolio case. Then the following two pages make-up the proposal addressing processes and estimates. Also a fact sheet about Graphic Solutions is enclosed for your reference. My business is a sole proprietorship, though I have partnered for over 10 years with another design/production firm, Grapheon, and others such as illustrators and photographers as need be to supply solutions for my clients. In almost all instances the design projects were the results of team approach. Nonprofit identity samples: The samples shown represent the projects that most closely share similarities with the City of Tigard needs. However, we have a wealth of samples that can be shared at a future opportunity, other logos, elaborate brochures, annual reports and web design, etc.. My team and I take pride in problem solving and strategic design, regard- less of the vehicle. Portland Community College: The goal was to provide the college with an updated look while maitaining the visual recognition they had established over the years with versions of a stylized "P." This was done several years ago, and implemented in several stages. The logo was created first, followed by stationary and collateral treatment, then on to viewbooks, catalogs, etc. A usage guideline was developed for the PCC publication department's use and for reference for future logo applications and associated fonts and color schemes. (a copy is provided in the PCC folder). Updated signage was being created at the same time and the facili- ties people and I worked closely with the same PCC contact to ensure a continuity in look with fonts and color usage. Mount Hood Medical Center: The logo & graphic identity system was created for the completion of the new facility and name change from the previous Gresham Hospital. Again, starting with logo and color scheme and fonts. selection, I provided design and in most cases production for a large variety of materials and collateral. The new logo was applied on everything from patient forms and menus to signs, ads and brochures. In the case of the hospital signs they utilized the new logo artwork and color scheme but the facilities staff and architectural firm produced and coordinated manufacturing of the entrance and other signs. Getting Around Portland campaign for City of Portland Transportation Options: My associates at Grapheon provided some samples of work currently in progress for the City of Portland. The GAP pro- gram is a neighborhood-focused initiative. The campaign begins with a blanketing mailer designed to elicit a high rate of response from interested residents, who are asked to return a reply card to opt in to later mailings (thereby saving the pro- gram valuable funds). The logo representing this campaign must be direct, legible and recognizable, and the supporting collat- eral uncluttered and appealing. The goal is to create materials that convey the authority of a "government project" good organization, useful information while fun and compelling. As for all design and print projects for municipalities, the aim is to create a system that is effective and at the same time gives a sense of efficient use of public funds. I do welcome any questions and/or feedback from the City. hanky our time and consideration: J Page Request portfolio and all samples be returned. If someone from the City will call, I'll gladly pick it up. Thank you. .c Juli Page 735 SW First Avenue, 3 Floor Z% , _ Portland, Oregon USA 97204 P 503.226.3581 0& F 503.273.4277 0 SoWfians May 4, 2005 To: The Tigard City Council Re: Graphic Identity for the City of Tigard Proposal: Logo & stationary system with usage guidelines The process behind strategic & effective design: It is most important to do the research up front and gain as much input as possible prior to exploring design directions. Meetings with the City Council are a welcome part of that process and if avail- able a meeting during each of the first three phases of the logo/stationary process would be appropriate. Though mindful of the Council's time demands, if only two opportunities could be available I would opt for phase I and 11. Phase I, Planning: Gathering information and establishing design criteria. Defining needs, objective, problems to solve, and identify any items that need to be retained in the graphic system. Meet with City designated contact for the project, and possibly meet with the Council on another occassion. This phase would also be an opportunity to survey various applications for the logo on city materials, basically a design audit. Develop a proposed timeline. And also become aware of the logo treatment of surrounding communities while establishing what sets Tigard apart from the others. Phase II, Concept Development: After the City and Graphic Solutions agree concerning the basic program (summarizing the assumptions made from the plan- ning phase) visual solutions will be pursued that meet the stated objectives. Results of Phase 11 is a presentation showing 3-5 options for logo design. Phase II, Design Development: Refine the accepted design, including general format, typography, color and determine integration of other element such as links to divisions or departments. Possible illustration determined. Any change in budget &/or schedule, due to change in parameters, are agreed upon at this stage. Phase IV, Design Implementation: Final print-ready artwork created and approved. Begin developing usage guidelines for logo & graphic system for City in-house production and other graphics needs. Phase V, Production/Printing: Review printer's proofs, press checks (supervise) printing of stationary materials. Project Investment: Design / production fees: $16,500. - $19,300. Miscellaneous expenses: 300. - 475. Illustration with buyout - - 3.000. Total: $16,800. - $22,775. Terms: 1/3 payment due to initiate project 1/3 payment due at halfway point in schedule Balance due once press supervision completed Alternative: Monthly billing is an option Note: All invoices are payable net thirty (30) days from date of invoice, unless otherwise noted in this document. Prices do not include printing. Prices are valid for 90 days. Estimates: The fees and expenses are estimates only. Final fees and expenses shall be shown when the final invoice is rendered. Client's approval shall be obtained for any increases in fees or expenses that exceed the original estimate. nt. Acceptance of terms: Signatures below indicate acce tance of this 7.24 S Client Signature Date ap 'c Solutions Date Juli Page 735 SW First Avenue, 3 Floor Portland, Oregon USA 97204 P 503.226.3581 g° R~) F 503.273.4277 sdutmons May 4, 2005 To: The Tigard City Council Re: Graphic Identity for the City of Tigard Proposal: Developing treatment for monuement signs, incorporating the new graphic identity The premise: Basically at this point in time, we know enough of some the signage issues, to know we don't know enough to offer design solution drawings as part of this proposal. (Also the American Institute of Graphic Arts requires designers not undertake any speculative work.) Rather we offer an estimate of the fee to research, consult, develop sketches, and work closely with the selected sig- nage company who would manufacture the signs. Initial conversations with multiple signage companies has indicated potential involve- ment can include, sign production co., landscape design & architect, and possibly a separate installation company should cranes be required. Assume work toward the signage would take place after some of the initial work is accomplished on the logo. Some of the issues to address: discussions of the limitation of materials, weather impact and general durability and desired longevity or willingness to maintain; vandalism considerations, speed and distance at which the signs would be viewed; font visibility; locations' ]im- itations and opportunities; size impacting legal restrictions and installation requirements, not to mention the very important budget. Signage treatment can vary hugely in terms of cost. For instance just one of the stone monument signs of Sherwood ran $17,000 to cre- ate, not including installation. So teaming with the City of Tigard and working in an informed way, with budgets and study of locations and input on the many isuses I've mentioned and more, we can help provide high impact results. Like the logo and stationary there are components to developing the signage. Both Phase I stages could take place concurrently. Phase I, Planning/gathering information: Gathering information and establishing design criteria. Defining needs, objective, problems to solve. This phase would also be an opportunity to survey and discuss existing signage for the city and what are envisioned for the future, basically a design audit. And also become aware of the signage treatment of surrounding communities. Currently the city doesn not have a consistent look or use of materials. (see snap shots of city signs) Initially I would propose some combination of concrete, with stone or brick, but that's certainly subject to change with much more input provided by the City. Phase II, Schematic design: After the City and Graphic Solutions agree upon the stated objectives & criteria, a sign company is selected and together with the sign company design intent drawings of sign treatment options are developed for presentation. Sign company fees charged directly to the City of Tigard. A schedule and manufacturing/installation budget is determined with City input. Phase III, Design development: Working drawings and specs created for selected signage treatment with contract documentation for City approval. Phase IV, Design Implementation: Produce reproducible artwork to specs required by signage manufacturer. Phase V, Manufacturing and installation. Project Investment: Design / production fees: $3,000. - $4,000. Miscellaneous expenses: 50. - 100. Total signage design fees: $3,050. - $4,100. Terms: 1/3 payment due to initiate project 1/3 payment due at halfway point in schedule Balance due once approved design & artwork for monument signs Alternative: Monthly billing is an option Note: All invoices are payable net thirty (30) days from date of invoice, unless otherwise noted in this document. Prices do not include printing. Prices are valid for 90 days. Signage fees based on assumption work done in conjuntion with logo/graphic identity project. Estimates: The fees and expenses are estimates only. Final fees and expenses shall be shown when the final invoice is rendered. Client's approval shall be obtained for any increases in fees or expenses that exceed the original estimate. Acceptance of terms: Signatures below indicate acceptance of this agr ment. - - 6S- Client Signature Date Gr is Solutions Date Juli Page 735 SW First Avenue, 3 Floor Portland, Oregon USA 97204 R P 503.226.3581 °~Q~ 1 Uls F 503.273.4277 o May 4, 2005 Signage observations: Mixed materials and degree of effectiveness. • lil~i~ ~ R Gold letters attached to brick, City Hall Appears to be powder coated mising letter currently. Gold letters attached to brick. metal, with treatment mimicking Sign has light source from above, Sign has light source from ground wood cut. Better color contrast but on cloudy day, low contrast, level, but on cloudy day, low for letters readability low impact. contrast, low impact. ' e 1 Z \ 1 s~C~ 3. a 1 i rk is '~.e: a ~•'3~ . NIN \ \ A a Dark grey letters attached to City Hall & Libray buildings County or state sign, very graphic, concrete. Modern, institutional. utilizing glass, chrome & brick. easy to read. Light source below. Signage is san serif, good contrast easy to read. v P M-N w\ , :~i\Z Vii' ♦ a' K , Average stone signage ranges from Smaller stone signs at 6900 SW Wooden Sherwood sign, historical $5,000 - 15,000 plus installation. Atlanta produced by same sign feel. Expect shorter life and/or This single site was $17,000. plus co. as Sherwood's welcome sign. more maintenance. installation costs. Juli Page x'., ,h... 735 SW First Avenue, 3 Floor t; Portland, Oregon USA 97204 P 503.226.3581 g~ 0 F 503.273.4277 MISSION STATEMENT: The Mission of Graphic Solutions, an Oregon company, is to be a leading graphic design company servicing corporate clients in the Pacific Northwest; to be cost-effective, efficient and friendly; to represent client interests in a professional manner at all times. Striving to be recognized for technical excellence and for an innovative and effective style of communication. CAREER EXPERIENCE: 1987, Graphic Solutions resumed business after a brief hiatus in New York. Annual Reports, corporate identity and capability brochures, several of which are award winning, have been produced for a variety of corporate clients. Among them are: Northwest Natural Gas, Alaska's Carr Gostein Foods, The Laughlin Group, Precision Castparts Corp., Portland Community College, FEI Company, Planar Systems and Mentor Graphics. NEW YORK EXPERIENCE: 1986 - June 1987, Senior Designer for the American Stock Exchange in New York City. Responsible for running the studio and supervising a five-person staff. All Exchange design and publications fell under my supervision, including the annual report. 1985 -1986, Designer for Taylor & Ives in New York City. Taylor & Ives designs and produces corporate communications specializing in annual reports. While working with corporate clients like Paine Webber, Owens/Corning and Bankers Trust, responsibilities included client relations, concept development, design, comprehensive layouts, art direction and production. PREVIOUS EXPERIENCE: 1983 - 1985, Owned and operated a design business under "Graphic Solutions" in Portland, Oregon. Problem solving for a wide range of clientele and producing a variety of work from annual reports and corporate brochures to logo design and corporate identity. 1978 - 1983, Art Director for the Public Relations Department of Good Samaritan Hospital. Responsible for design and print coordination for all internal and external promotions, including the annual report. 1977 - 1978, Printing Coordinator for Good Samaritan Hospital. EDUCATION: Quark Xpress & Freehand training, U of O Continuation Center Advertising Design, School of Visual Arts (New York) Business by Design & Marketing by Design seminars Photography, Oregon School of Arts & Crafts Illustration, Portland Art Museum Bachelor of Fine Arts, Pacific Lutheran University AWARDS: The 2002 Vision Awards Annual Report Competition (LACP) - Platinum award Chosen for "Top Ten List of annual reports" Chief Executive magazine 1997, 1994, 1993, 1992; Financial World - Bronze Award 1994, 1993 & 1989; Nicholson Awards Best of Industry 1997, 1996 & 1993; The International ARC Awards Competition - Gold award: 1998, 1995, 1991 Silver: 2002/online annual, 2001/print & online annual, 1999, 1990 Bronze: 2002 Oregon Columbia IABC - 2001 Award of Merit