City Council Packet - 04/04/2005
Agenda Item No. 3 . I
For Agenda of - L-b OS
COUNCIL MINUTES
SPECIAL TIGARD CITY COUNCIL MEETING
APRIL 4, 2005
1. SPECIAL MEETING
1.1 Mayor Dirksen called the meeting to order at 6:00 p.m.
1.2 Council Present: Mayor Dirksen; Councilors Harding (arrived at 6:10
p.m.), Sherwood, Wilson and Woodruff
2. COUNCIL GOAL UPDATE
Interim City Manager Prosser introduced this agenda item. Staff members
presented work plans to the City Council for the 2005 City Council Goals.
Community Development Director Hendryx reviewed Goal 1:
1. Revitalize Downtown
- Complete and implement the Downtown Plan - work of the Downtown
Task force was reviewed. A Downtown Plan is being developed (consultant
funded by a TGM Grant). The TGM grant must be closed out by June 30.
General concepts for a Downtown Plan have been identified. Extensive
public outreach has occurred. The Downtown Task Force has been
working diligently.
About 70-80 dialog meetings will occur until the Plan is on target.
A community meeting will be held on April 23, which will include a panel
discussion and opportunity for community input. About 1,500 invitations will
be mailed.
As the Plan is developed, Measure 37 limitations must be considered.
Improvements to the downtown will include street design and capital
projects. Urban renewal is one element identified to assist the Plan
implementation. The Plan now consists of loosely defined
recommendations to help identify catalyst projects. "Branding" Tigard
projects will also be identified. The Plan will continue to be refined - a lot
more community involvement is needed.
Councilor Harding arrived at 6:10 p.m.
Tigard City Council Minutes Page 1
April 4, 2005
Community Development Director Hendryx reviewed information regarding
the upcoming (April 23) the Downtown Plan community open house.
The Ash Street extension will be contained in the Capital Improvement
Program, which will be reviewed by the Budget Committee and the City
Council.
Interim City Manager Prosser noted that the City Council Goal Work Plans
could be posted in the City Council, with indicators placed on the plans as
items were completed.
Community Development Director Hendryx reviewed the Urban Renewal
component of the Downtown Plan:
- Urban renewal implementation (public relations plan and vote; identify and
begin projects). Project identification will be needed within the urban
renewal process. Urban renewal provides for tax increment financing,
which is one tool that could be used for the downtown improvements
projects. Community Development Director Hendryx reviewed upcoming
key dates and process to form an urban renewal district; these dates are
indicated in the work plan. Community Development Director Hendryx
reviewed the Highway 217 Corridor County project as it would relate to the
procedural steps for the Downtown Plan.
City Council noted acceptance of the work plan for this goal as presented.
There was discussion about a citizen survey. Assistant to the City
Manager Newton suggested that one of the questions on the survey could
ask people to advise what they thought would be the most effective way to
get information to people about the downtown plan and urban renewal
proposals.
2. Improve 99W
City Engineer Duenas reviewed the detailed work plan on the improvements
planned for 99W:
- McDonald Street/Highway 99W Improvements - There is a bid opening on
April 7. Construction on this project is anticipated to start in mid-May with
this project completed by the end of the fiscal year. Councilor Harding is
the Tigard representative to the Washington County Coordinating
Committee; this Committee determines assignment of traffic impact fee
funds (TIF). On April 11, the City of Tigard will be asking for TIF funds on
this project. City Engineer Duenas described this project, which includes a
Tigard City Council Minutes Page 2
April 4, 2005
left-turn lane and he hoped there would be enough funding to extend the
sidewalk.
The following projects were also reviewed:
- Hall Boulevard/99W Intersection Improvements
- Greenburg Road/Highway 99W Study
- Highway 99W Corridor Improvements Study The Oregon Department of
Transportation (ODOT) has responded favorably on this project, which
includes access management, streetscape changes, and backage roads.
- Walnut Street Extension - In response to a question from Mayor Dirksen,
City Engineer Duenas responded that it is anticipated for the corridor study.
There was discussion about the negative citizen input received to date on
this project. Community Development Director Hendryx commented on this
project as it relates to the Downtown Plan - the Plan will be formulated so
that it will not be dependent on this project.
Councilor Woodruff commented that this was a good list of projects for this
Council goal; however, he said he would like to see measurable
components identified. For example, he suggested staff work with ODOT to
determine whether congestion problems have been alleviated after the
projects are completed (develop before and after comparisons). Mayor
Dirksen said he would also like to know if the projects have helped with
traffic flow on Tigard's side streets.
City Engineer Duenas reported that ODOT Region 1 Manager Matthew
Garrett will be meeting with the City Council in May.
City Council noted acceptance of the work plan for this goal as presented.
3. Address Growth:
- Revise Comprehensive Plan for Tigard and, if funded for Bull Mountain -
Community Development Director Hendryx reviewed this item. The County
may be offering some resources to the City for area outside the City limits.
City Council will then need to discuss whether it should include Bull
Mountain in the Comprehensive Plan revision. Interim City Manager
Prosser noted the costs for this project will be presented during the Budget
Committee hearings.
- Metro - seek changes - A proposed resolution will be presented to the
City Council on April 26. Community Development Director Hendryx noted
Tigard City Council Minutes Page 3
April 4, 2005
that the Downtown Plan implementation could use some support by Metro.
Mayor Dirksen commented on an upcoming tour of the downtown area with
Metro President Bragdon and Metro Councilor Hosticka, which also led to
discussion about community issues in general.
- Identify and acquire parks and open space. Public Works Director
Koellermeier reported on the Budget process along with discussions on this
item by the Parks and Recreation Advisory Board (PRAB). Policy issues
will be reviewed by the City Council on April 19, 2005. Public Works
Director Koellermeier reviewed the timeline set forth in the work plan, which
included opportunity for public involvement.
PRAB is developing a list of potential park/greenspace property and
potential funding options. Mayor Dirksen commented that a Metro
Greenspaces Bond is scheduled for May 2006; City of Tigard needs to
participate in discussions about proposed projects.
No decision has been made about whether to purchase property outside
City limits on Bull Mountain. Also, City Council will be discussing criteria for
accepting parkland donations.
- Review Growth of Expenditures and Revenue - Interim Finance Director
Imdieke advised that Budget Committee hearings will commence on
April 25, 2005 and continue until the fourth week of May. He commented
that on the historical trends of revenues and expenditures - with revenues
not keeping up. City Council will be discussing the Strategic Finance Plan
on April 19, 2005. Councilor Woodruff said he would like information from
staff about what it would mean if the City decided to "just live within the
revenues we have." Interim Finance Director Imdieke advised he would
provide this information for City Council review.
- Graphic identity (branding) Assistant to the City Manager Newton
reviewed past City Council consideration of this item. Council members
reviewed a letter prepared to solicit interest from graphic designers to
develop branding ideas. Assistant to the City Manager Newton estimated
that development of a graphic design identity product will cost between
$1500 and $2000. Council members discussed whether this amount
would be adequate for this product. Councilor Sherwood said this amount
would be sufficient to get a conceptual product - ideas for a logo. The
concept could then be transitioned for coordination with stationery, park
and monument signs, and on the City's web site. There was discussion
on the sequence of how a logo could be developed and how it should
represent the values identified for the community. Assistant to the City
Manager Newton advised that, based on the discussion she heard tonight,
Tigard City Council Minutes Page 4
April 4, 2005
she would redraft the request for proposal letter. City Council would have
an opportunity to review the letter before it was mailed out.
Council agreed the work plan presented for the last goal was acceptable.
4. Meeting adjourned at 7:05 p.m.
►tie. Q;e
a-u~
Catherine Wheatley, City Recorde
Attest:
May r, City of Tigard
Date: 5. a LI • D 5
lAadm\ athytccmt2005t050404 - special tigard council meeting.doc
Tigard City Council Minutes Page s
April 4, 2005
Agenda Item No._ j
For Agenda of 5. Q 44, OS
JOINT MEETING WITH TIGARD CITY COUNCIL,
TUALATIN CITY COUNCIL,
AND TIGARD-TUALATIN SCHOOL DISTRICT BOARD
April 4, 2005
1. Call to Order / Introductions
Mayor Dirksen called the meeting to order at 7:30 p.m.
Elected officials present for City of Tigard: Mayor Dirksen; Councilors
Harding, Sherwood, Wilson, and Woodruff.
Elected officials present for Tigard-Tualatin School Board: Chair
Neunzert; Vice Chair Rutkin; Board Members Albertson and Chism.
Elected officials present for City of Tualatin: Council President Truax,
Councilors Harris, Gillespie, and Boryska
2. Joint Discussion on Methamphetamine issues
Tigard Police Chief Dickinson and Tualatin Police Chief Barker distributed
information on methamphetamine including chemicals used to make
methamphetamine, before and after photos of individuals showing the
physical toll on those who use methamphetamine, and the implications of
exposure to methamphetamine labs. New laws are making it more difficult
to manufacture methamphetamine and its manufacture is down in
Washington County; however, this drug is now being imported. Police
Chief Dickinson and Police Chief Barker talked to the elected officials
present about the problems associated with extremely addictive
methamphetamine in the schools. The approach to address issues with
kids is to "teach and treat."
Statistics about the percentage of youth who have tried methampheta-
mine were noted. Police Chief Barker noted appreciation to the School
District for the DARE and GREAT programs - "If we can save one, it's a
win."
There was discussion about the value of spending dollars so that
addictions can be avoided. Outfall of drug addiction includes increases in
property crimes and identity theft from those who turn to crime to find a
means to support their addiction. Police Chief Barker reviewed the arrests
and confiscation of methamphetamine in the last 18 months. Additional
discussion included:
Special Joint Meeting Minutes
Cities of Tigard/Tualatin and Tigard-Tualatin School District Page 1
April 4, 2005
• The need for increased awareness of the methamphetamine problems.
• The methamphetamine task force created by the Governor.
• Another survey about methamphetamine use by area youth will be
conducted in the near future.
• Additional resources allocated (and has increased 200% over the last
three years) to address methamphetamine addiction (prevention,
treatment).
Discussion followed on the changes made to keep the DARE program in
place. There was a comment about the survey results for one of the
middle schools where it could be interpreted that the percentage of youth
who have tried methamphetamine is relatively low. However, when this
percentage is translated into a number - a classroom would be filled. "It's
a huge concern."
There was discussion about whether a closed campus would help reduce
access. It was also noted that methamphetamine is brought in by kids
and has been found concealed in shoes. Chief Barker noted law
enforcement's willingness to work with the schools about how to identify
problems.
Another issue is that often children who use drugs are around adults who
are doing the same thing - the entire community needs to be aware of this
problem. People at the neighborhood level should be educated about
what they can do to help. There was discussion about the need to work
with families. In response to a question from Mayor Dirksen, Police Chief
Dickinson suggested elected officials could help address this issue
through continued support of law enforcement's efforts for prevention and
enforcement. Efforts to combat this problem start small as individuals,
neighborhoods, and communities take a common stand against the
manufacture and use of methamphetamine.
3. Update Park Bond projects - City of Tualatin
Tualatin Community Services Director Hennon reported that Tualatin
voters approved a $4 million park and library bond measure. He reviewed
some of the projects completed and those set to get underway. He
referred to projects which will be used jointly with the TTSD, including the
artificial surface sports field at Tualatin High School and the cross country
running trail for joint public and school use at Tualatin High School and
Byrom Elementary School.
There was discussion about the Parks Advisory Committee for Tigard and
Tualatin holding joint meetings to talk about ideas for parks and open
spaces.
Special Joint Meeting Minutes
Cities of Tigard/Tualatin and Tigard-Tualatin School District Page 2
April 4, 2005
4. Update on Library Capital Improvement Project - City of Tualatin
Community Services Director Hennon noted the addition to the Tualatin
Library has been placed on hold because the local option levy to fund
increased costs of operating the library addition and park improvements
was defeated. The Tualatin City Council will address, in the future, the
next course of action or timing for obtaining operating funding to allow the
library addition to progress.
5. Alberta Rider Status
Interim School Superintendent Pratton reviewed construction projects
completed and underway as a result of a bond measure approved by
voters. He referred to a number of the projects including new schools:
Alberta Rider, C.F. Tigard, Metzger and Tualatin Elementary. Both Tigard
and Tualatin High School had major projects included.
Interim Superintendent Pratton referred to the Alberta Rider project. He
talked about Mrs. Rider and her long-time history in the community. This
school is scheduled to open in October 2005 and will accommodate 400+
students. The School District is considering how it will transition the
students and teachers into the new facility.
Discussion followed about a water reservoir in this area. There was
consideration to locate the reservoir on the school property; however, the
reservoir will now be located elsewhere. The School District and City are
working on public waterline placement issues. An April 4, 2005, letter
from Tigard Public Works Director Koellermeier to Interim Superintendent
Pratton concerning this matter was distributed and reviewed. A copy of
this letter is on file in the City Recorder's office.
6. Skate Park Update
Tigard Public Works Director Koellermeier reviewed the Tigard skate park
(Jim Griffith Memorial Skate Park) progress. A fundraising campaign is
now underway. The Tigard City Council will soon be considering whether
to approve a grant application for this project. The skate park site is on
property (now part of the parking lot) next to the Tigard City Hall. The
anticipated completion date for the park is the summer of 2006.
Special Joint Meeting Minutes
Cities of Tigard/Tualatin and Tigard-Tualatin School District Page 3
April 4, 2005
7. Tigard Turns the Tide Update - Liz Newton & Connie Ramaekers
Tigard Assistant to the City Manager Newton and TTSD Prevention
Specialist Ramaekers presented this item. Assistant to the City Manager
Newton reviewed history of community groups formed to support local
youth. Tigard Turns the Tide was formed in the early 80's with a focus on
a safe, drug and alcohol free, graduation party. Recently Tigard Turns the
Tide and the Mayor's Youth Forum combined into one non-profit group
and will be called Tigard Turns the Tide. The mission of this group is to
promote a safe and healthy community by reducing alcohol, tobacco, and
other drug related problems through prevention, education, treatment
advocacy, and support of state and nationwide prevention efforts.
Prevention Specialist Ramaekers reported on a grant application recently
submitted. If Tigard Turns the Tide is awarded, it will receive $100,000
per year for five to ten years to use to reduce substance abuse.
Information prepared for the grant was distributed, reviewed and
discussed. A copy of this information is on file in the City Recorder's
office.
8. Tualatin Footbridge Update
Tualatin Community Services Director Hennon reported on the progress
for this project. This $1.6 million project was funded by a $1.1 million
State grant, with the remaining costs to be borne by the Cities of Tualatin
and Tigard - a small amount will also be contributed by the City of
Durham. The biggest issues for this project have been obtaining the
necessary permits pertaining to the wetlands.
There was discussion about the benefits of this project, which will link the
three cities (Tigard, Tualatin and Durham). Costs have increased and the
State responded by increasing the grant dollars awarded; this will mean
there will be some corresponding increases in grant matching funds to be
contributed by the cities. Tigard and Tualatin staff will continue to work
together on this project.
There was discussion on the project design to accommodate safety for
pedestrians and bicyclists as well as allowing enough width for
maintenance vehicle access. The structure will be ADA compliant.
9. Other Topics
Councilor Sherwood reported that a number of families have arrived in the
area from the country of Somalia. Reports are that 50,000 people have
been granted entrance into the United States by the Federal government.
Special Joint Meeting Minutes
Cities of Tigard/Tualatin and Tigard-Tualatin School District Page 4
April 4, 2005
They have no resources and appear to be mostly women and children.
Many of these new arrivals are being counseled to move to the western
United States and Councilor Sherwood noted the need for the community
to get prepared and come together to help these immigrants for the next
couple of years.
School Board Chair Neunzert reminded everyone of the May School
Board election and asked people to please vote.
Mayor Dirksen referred to the Tigard Council's objective to "seek changes
at Metro." He noted appreciation for Tualatin's recent issue with Metro
and advised that Tigard has concerns also. The Council is looking at how
changes could be made in the relationships among cities and Metro.
There has been discussion about forming a coalition to discuss common
issues with Metro.
Councilor Gillespie noted the number of a-mails he receives about parking
complaints when Tualatin High School students park in adjacent
neighborhoods. There was discussion about how parking permits are
issued to students. This matter will be reviewed by the Tualatin High
School Principal and the School Superintendent. The Board and the
Council need to be kept informed about how this issue is being addressed
so they can respond to concerned constituents.
10. Adjournment: 9 p.m.
(L~9~,A_e &N (2vcc-
Attest: Catherine Wheatley, City Reco er
ez
Mayo , City of Tigard
Date: _F~ - a y, a
i:tadmlcathytwm2005t050404 - special joint meeting with tual and ttsd.doc
Special Joint Meeting Minutes
Cities of Tigard/Tualatin and Tigard-Tualatin School District Page 5
April 4, 2005
TIGARD CITY COUNCIL
SPECIAL MEETING
APRIL 4, 2005 6 p.m.
CITY OF TIGARD
TIGARD PUBLIC LIBRARY OREGON
COMMUNITY ROOM
13500 SW HALL BLVD
TIGARD, OREGON
PUBLIC NOTICE:
Assistive Listening Devices are available for persons with impaired hearing and should be
scheduled for Council meetings by noon on the Monday prior to the Council meeting.
Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD -
Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;
and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow
as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the
Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-
684-2772 (TDD - Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA - APRIL 4, 2005 page 1
AGENDA
TIGARD CITY COUNCIL SPECIAL MEETING
APRIL 4, 2005 - 6 PM
TIGARD PUBLIC LIBRARY
COMMUNITY ROOM
13500 SW HALL BOULEVARD
TIGARD, OREGON
6 PM
1. SPECIAL MEETING
1.1 Call to Order - City Council
1.2 Roll Call
2. COUNCIL GOAL UPDATE
3. ADJOURNMENT
This meeting will be followed by a joint Meeting of the Tigard City Council,
Tualatin City Council
and Tigard-Tualatin School District Board
See separate agenda (attached)
COUNCIL AGENDA - APRIL 4, 2005 page 2
f. City of Tigard, Oregon
Affidavit of Notification
CITY OF TIGARD
OREGON
In the Matter of the Proposed
SPECIAL MEETING OF THE CITY OF TIGARD CITY COUNCIL
FOLLOWED BY A SPECIAL JOINT MEETING OF
TIGARD CITY COUNCIL, TUALATIN CITY COUNCIL AND THE
TIGARD-TUALATIN SCHOOL BOARD
APRIL 4, 2005, 6 p.m.
Tigard Library Community Room
13500 SW Hall Boulevard
Tigard, Oregon
STATE OF OREGON )
County of Washington ) ss.
City of Tigard )
I, Catherine-Wheatley_, being first duly sworn (or affirmed), by oath (or
affirmation), depose and say:
That I notified the following people/ organizations by fax of the meeting of the
Tigard City Council meeting on April 4, 2005, with a copy of said Notice being
hereto attached and by reference made a part hereof, on the 2.3zd day of
March, 20D5
Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724)
Newsroom, The Oregonian (Fax No. 503-968-6061)
Editor, The Regal Courier (Fax No. 503-968-7397)
Signature of Person who Perfo ed Notification
Subscribed and sworn (or affirmed) before me this cii?l '~I"r day of
OFFICIAL SEAL
I .S t3REER A OASTON
NOTARY PUBLIC-OREGON
COMMISSION NO.373020 Signature of Notary Public for Oregon
MY COMMISSION EXPIRES OCT. 10, 2007
iAadmtcathytcouncil4neeling nolicestafOdavitsteffidavit of notification - special meeting 44-05.doc
SPECIAL MEETING OF THE CITY OF TIGARD CITY COUNCIL
FOLLOWED BY A SPECIAL JOINT MEETING OF
TIGARD CITY COUNCIL, TUALATIN CITY COUNCIL AND THE
TIGARD-TUALATIN SCHOOL BOARD
APRIL 4, 2005, 6 p.m.
Tigard Library Community Room
13500 SW Hall Boulevard
Tigard, Oregon
Please forward to:
✓ Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724)
Newsroom, The Oregonian (Fax No. 503-968-6061)
Editor, The Regal Courier (Fax No. 503-968-7397)
Notice is hereby given of a special meeting of the Tigard City Council followed by a joint meeting of the Tigard
City Council, Tualatin City Council, and the Tigard-Tualatin School Board on April 4, 2005, at the Tigard Public
Library Community Room, 13500 SW Hall Boulevard, Tigard, Oregon. The purpose of the meeting is as follows:
6-7 pm The Tigard City Council will hold a meeting to review and discuss a 2005 goal update
presented by City Staff.
7-7:30 pm Refreshments and social time scheduled for the public, Tigard and Tualatin City Council
members, and Tigard-Tualatin School Board members.
7:30 pm A joint meeting will be conducted with the Tigard and Tualatin City Council members and
the Tigard-Tualatin School Board members to discuss items of interest and mutual concern.
For further information, please contact City Recorder Cathy Wheatley by calling 503-639-4171, Ext 2410 or
Deputy City Recorder Greer Gaston at Ext. 2419.
at*/u r" "Co
City Record!
Date:• ~3•C~S
Post: Tigard City Hall
Tigard Permit Center
Tigard Water Building
Tigard Public Library
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03/23/2005 14:21 FAX 5036847297 City of Tigard
. C~ 001
MULTI TX/RX REPORT *xx
TX/RX NO 4207
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1 0915039686061 Oregonian
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I
. I
SPECIAL MEETING OF THE CITY OF TIGARD CITY COUNCIL
FOLLOWED BY A SPECIAL JOINT MEETING OF
TIGARD CITY COUNCIL, TUALATIN CITY COUNCIL AND TAE
TIGARD-TUALATIN SCHOOL BOARD
APRIL 4, 2005, 6 p.m.
.
Tigard Library Community Room
13500 SW Hall Boulevard
Tigard, Oregon
Please forward to:
v1 Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724)
Newsroom, The Oregonian (Fax No. 503-968-6061)
✓ Editor, The Regal Courier (Fax No.. 503-968-7397)
Notice is hereby given of a special meeting of the Tigard City Council followed by a joint meeting of the Tigard
City Council, Tualatin City Council, and the Tigard-Tualatin School Board on April 4, 2005, at the Tigard Public
Library Community Room, 13500 SW Hall Boulevard, Tigard,' Oregon. The purpose of the meeting is as follows:
6-7 pm The Tigard City Council will hold a meeting to review and discuss a 2005 goal update
presented by City Staff.
7-7:36 pm Refreshments and social time scheduled for the public, Tigard and Tualatin City Council
members, and Tigard-Tualatin School Board members.
7:30 pm A joint meeting will be conducted with the Tigard and Tualatin City Council members and
the Tigard-Tualatin School Board members to discuss items of interest and mutual concern.
For further information, please contact City Recorder Cathy Wheatley by calling 503-639-4171, Ext 2410 or
Deputy City Recorder Greer Gaston at Ext. 2419.
SPECIAL MEETING OF THE CITY OF TIGARD CITY COUNCIL
FOLLOWED BY A SPECIAL JOINT MEETING OF
TIGARD CITY COUNCIL, TUALATIN CITY COUNCIL AND THE
TIGARD-TUALATIN SCHOOL BOARD
APRIL 4, 2005, 6 p.m.
Tigard Library Community Room
13500 SW Hall Boulevard
Tigard, Oregon
Please forward to:
✓ Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724)
Newsroom, The Oregonian (Fax No. 503-968-6061)
✓ Editor, The Regal Courier (Fax No. 503-968-7397)
Notice is hereby given of a special meeting of the Tigard City Council followed by a joint meeting of the Tigard
City Council, Tualatin City Council, and the Tigard-Tualatin School Board on April 4, 2005, at the Tigard Public
Library Community Room, 13500 SW Hall Boulevard, Tigard, Oregon. The purpose of the meeting is as follows:
6-7 pm The Tigard City Council will hold a meeting to review and discuss a 2005 goal update
presented by City Staff.
7-7:30 pm Refreshments and social time scheduled for the public, Tigard and Tualatin City Council
members, and Tigard-Tualatin School Board members.
7:30 pm A joint meeting will be conducted with the Tigard and Tualatin City Council members and
the Tigard-Tualatin School Board members to discuss items of interest and mutual concern.
For further information, please contact City Recorder Cathy Wheatley by calling 503-639-4171, Ext 2410 or
Deputy City Recorder Greer Gaston at Ext. 2419.
a*41u t\-e
City Recorde _
Date: 3 O S
Post: Tigard City Hall
Tigard Permit Center
Tigard Water Building
Tigard Public Library
hadr eathylcouncihmeeting noticeslec meeting noticeMspeciel meeting • apfil 4 2005.doc
City of Tigard, Oregon
Affidavit of Posting
CITY OF TIGARD
OREGON
In the Matter of the Proposed
SPECIAL MEETING OF THE CITY OF TIGARD CITY COUNCIL
FOLLOWED BY A SPECIAL JOINT MEETING OF
TIGARD CITY COUNCIL, TUALATIN CITY COUNCIL AND THE
TIGARD-TUALATIN SCHOOL BOARD
APRIL 4, 2005, 6 p.m.
Tigard Library Community Room
13500 SW Hall Boulevard
Tigard, Oregon
STATE OF OREGON )
County of Washington ) ss.
City of Tigard )
I, D o_n a & ' C. (ate: 0 , being first duly sworn (or affirmed), by
oath (or affirmation), depose and say.
That I posted in:
• Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon,
• Tigard Permit Center, 13125 SW Hall Boulevard, Tigard,
Oregon, and
• Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon
a copy of the Notice of the Special Council Meeting of April 4.,_209.5,.
with a copy of said Notice being hereto attached and by reference made a part
hereof, on the _rZ day of 44.a- 6L- r G!,_20.0_~)_.
Signature of Pe son who Performed Posting
Subscribel and sworn (or affirmed) before me this day of
CA ' ,200
It-
OFFICIAL SEAL
JILL M SYARS
NOTARY PUBLIC-OREGON Signature of Notary Public for Oregon
COMISSION NO. MY COMMISSION EXP R S38UNE;14, 2008
imdmtcathytcounciNneeting not1cestaffidaAstaf0dM of posting - special 4.4.05 council mesitng.doc
SPECIAL MEETING OF THE CITY OF TIGARD CITY COUNCIL
FOLLOWED BY A SPECIAL JOINT MEETING OF
TIGARD CITY COUNCIL, TUALATIN CITY COUNCIL AND THE
TIGARD-TUALATIN SCHOOL BOARD
APRIL 4, 2005, 6 p.m.
Tigard Library Community Room
13500 SW Hall Boulevard
Tigard, Oregon
Please forward to:
✓ Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724)
Newsroom, The Oregonian (Fax No. 503-968-6061)
✓ Editor, The Regal Courier (Fax No. 503-968-7397)
Notice is hereby given of a special meeting of the Tigard City Council followed by a joint meeting of the Tigard
City Council, Tualatin City Council, and the Tigard-Tualatin School Board on April 4, 2005, at the Tigard Public
Library Community Room, 13500 SW Hall Boulevard, Tigard, Oregon. The purpose of the meeting is as follows:
6-7 pm The Tigard City Council will hold a meeting to review and discuss a 2005 goal update
presented by City Staff.
7-7:30 pm Refreshments and social time scheduled for the public, Tigard and Tualatin City Council
members, and Tigard-Tualatin School Board members.
7:30 pm A joint meeting will be conducted with the Tigard and Tualatin City Council members and
the Tigard-Tualatin School Board members to discuss items of interest and mutual concern.
For further information, please contact City Recorder Cathy Wheatley by calling 503-639-4171, Ext 2410 or
Deputy City Recorder Greer Gaston at Ext. 2419.
u r\e ~_ke
City Recorde _
Date: (~.3•(~S
Post: Tigard City Hall
Tigard Permit Center
Tigard~nte~ng
Tigard Public Library
[Aadmtcethytcouncihmeeting notlcestcc meeting notlceslspecial meeting - april 4 2005.doc
City of Tigard, Oregon
Affidavit of Posting 'JiL
CITY OF TIGARD
OREGON
In the Matter of the Proposed Notice of Special Meeting
STATE OF OREGON )
County of Washington ) ss.
City of Tigard )
I, NELP- A • being first duly sworn (or affirmed), by
oath (or affirmation), depose and say:
That on ,_3d , ffb&L 2 q S606 at 3. 15 (a. m. A0
I posted in Tigar City Hall, 13125 SW Hall Boulevard, Tigard, Oregon, a copy
of Notice of Special Meeting for the City Council meeting of
,4,01-),l 4 , -4D6-5- with a copy of said Notice
being hereto attached and by reference made a part hereof, on the o19- day
of 206
Signature of Person who Performed Posting
Subscribed and sworn (or affirmed) before me this o~)-~ day of
791 , 20Q;-
61
Signature of Notary Public for Oreg
OFFICIAL SEAL
I• CATHERINE D WHEATLEY•
COM~
NOTARY PUBLIC-OREGON
MY COMMISSION IEOXP RNO. 371142
ES AUG. 04, 2007
I:\ADM\GREER\FORMS\AFFIDAVITS\AFFIDAVIT OF POSTING - SPECIAL MEETING.DOC
TIGARD CITY COUNCIL
SPECIAL MEETING
APRIL 4, 2005 6 p.m.
CITY OF TIGARD
TIGARD PUBLIC LIBRARY OREGON
COMMUNITY ROOM
13500 SW HALL BLVD
TIGARD, OREGON
PUBLIC NOTICE:
Assistive Listening Devices are available for persons with impaired hearing and should be
scheduled for Council meetings by noon on the Monday prior to the Council meeting.
Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD -
Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;
and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow
as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the
Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-
684-2772 (TDD - Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA - APRIL 4, 2005 page 1
AGENDA
TIGARD CITY COUNCIL SPECIAL MEETING
APRIL 4, 2005 - 6 PM
TIGARD PUBLIC LIBRARY
COMMUNITY ROOM
13500 SW HALL BOULEVARD
TIGARD, OREGON
6 PM
1. SPECIAL MEETING
1.1 Call to Order - City Council
1.2 Roll Call
2. COUNCIL GOAL UPDATE
3. ADJOURNMENT
This meeting will be followed by a joint Meeting of the Tigard City Council,
Tualatin City Council
and Tigard-Tualatin School District Board
See separate agenda (attached)
COUNCIL AGENDA - APRIL 4, 2005 page 2
J
Ti prid - u n
1. ~A, H
JOINT MEETING WITH TIGARD CITY COUNCIL,
TUALATIN CITY COUNCIL,
AND TIGARD-TUALATIN SCHOOL DISTRICT BOARD
AGENDA
Monday, April 4, 2005
Social Time 7- 7:30p.m. Meeting starts at 7:30 p.m.
Tigard Library Community Room
13500 SW Hall Boulevard, Tigard
1. Call to Order/ Introductions
2. Joint Discussion on Methamphetamine issues
3. Update Park Bond projects -especially joint projects with TTSD - City of Tualatin
4. Update on Library capital improvement project - City of Tualatin
5. Alberta Rider Status - TTSD
6. Skate Park Update - Dennis Koellermeier, City of Tigard
7. Tigard Turns the Tide Update - Liz Newton & Connie Ramaekers
8. Tualatin Footbridge Update - Paul Hennon, City of Tualatin
9. Other Topics That May Arise
i:\adm\cathy\cca\2005\050404 pint meeting ttsd-tualatin.doc3/15105
AGENDA ITEM #
FOR AGENDA OF April 4, 2005
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE COUNCIL GOAL UPDATE p
PREPARED BY: Joanne Ben tson DEPT HEAD OK_ CITY MGR OK Vt
ISSUE BEFORE THE COUNCIL
Update on the progress of the Council goals for the first quarter of 2005.
STAFF RECOMMENDATION
Review and discuss the update.
INFORMATION SUMMARY
Attached are brief summaries of the progress made in the first quarter of 2005 on the Council goals developed
by the Council in January 2005.
ATTACHMENT LIST
1- First Quarter Goal Update Report
OTHER ALTERNATIVES CONSIDERED
N/A
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Goals are identified throughout the document and tasks developed by the City Council.
FISCAL NOTES
N/A
iAadm\city councilkouncil agenda item summaries\2005\ais for goal update 050404.doc3/23/05
Council Goals for 2005
Goal 1. Revitalize Downtown
• Complete and implement the Downtown Plan
First Quarter Update:
Based on the October, 2004 community dialogs and the workshop in December, the Downtown
Improvement Plan has been revised. The Task Force is currently in the process of going through a
second round of community dialogs to further refine the plan. A developers' forum was held on March
2nd. Eight metro-area developers attended this "reality check" forum with the Parametrix consultants.
Many of-the developers have built projects in Town Centers. The developers offered their experience
and comments, focusing on access to, and visibility from, 99W; retail locations; future parking
needs; financing; parcelization. The consultants are using their comments in the design revisions.
There was an Ash Avenue neighborhood meeting on March 9, 2005. This meeting served as a reality
check on the "transportation assumptions" of connecting Ash Avenue eventually to SW Walnut. The
Task Force will be considering this input as they proceed with the Plan.
• Urban renewal implementation
o Public relations plan and vote
First Quarter Update:
Council's goal addressed Urban Renewal as a program for revitalizing the Downtown. Study session
discussions have occurred on April 8th and 22nd on the necessary steps to establish an Urban Renewal
Plan for the Downtown.
Council's direction is to take all necessary steps leading to a May, 2006 election on Urban Renewal and
Tax Increment Financing for the Downtown, including proceeding toward consultant selection for
public outreach and preparation of an urban renewal plan.
Washington County, Beaverton, Tigard and several service districts have been evaluating the feasibility
of creating a Commuter Rail/Highway 217 Corridor Revitalization Project. The Project is evaluating
the possibility of using tax increment financing to promote desirable development at station areas along
the Commuter Rail line. Washington Square and the Downtown are included in this effort.
The feasibility study is intended to provide the public partners with sufficient information on how and
whether to proceed with the project.
Council was briefed in January on the progress of the feasibility study. Separate briefings have been
provided by the City Attorney on Urban Renewal tax increment financing. Under the City Charter,
voter approval is required with tax increment financing, which is included in an Urban Renewal plan.
Voting is limited to November and May elections.
o Identify and begin projects
First Quarter Update
The Downtown Improvement Plan includes a detailed list of catalyst and Brand Tigard projects.
Catalyst projects are both public and private projects that are designed to cause complementary
development in relation to surrounding properties. Brand Tigard projects are public projects designed
1
to support catalyst projects - street improvements, beautification, parks, etc. A list of projects has been
identified.
The Capital Improvement Program, currently under development, will draw from this list of identified
projects to start implementing the Downtown Plan. Projects are under review and not finalized as of
this date.
Goal 2. Improve 99W
• Identify specific projects to alleviate congestion on 99W
• Prioritize projects/ funding
• Leverage additional funding
First Quarter Update:
• McDonald Street/Highway 99W Intersection (Project Funded in FY 2004-05)
Current Status The design for the proposed improvements has been completed. The project will be
advertised for bids on March 24, 2005. The contract award is expected late April, the project
construction will be in May and June with construction completion expected by the end of June 2005.
• Hall Blvd/Highway 99W Intersection (MSTIP 3 Funded Project)
Current Status W&H Pacific has been contracted by the County to perform an alternatives analysis to
determine feasible improvements that can be constructed to enhance movement through that
intersection and alleviate congestion in that area. The project elements will be selected by mid-2005
with design to follow later this year. The Engineering staff is participating in the project meetings to
ensure that the City of Tigard's interests are met with the alternatives selected. The County will be
requested to make a presentation to City Council once the design alternatives have been refined and a
preferred alternative recommended. The design and rights-of-way acquisition will follow the selection
of the most cost-effective alternative and will be performed during the next year. Assuming the rights-
of-way acquisition is completed in a timely manner, the County intends to begin construction on the
project in late 2006.
• Greenburg Road/Highway 99W Study (Proposed Project for FY 2005-06)
Current Status Funding for the alternatives analysis is included in the Capital Improvement Program
projects proposed for FY 2005-06. If funded, a consultant can be selected to perform the study and
recommend alternatives for evaluation and discussion. After the alternatives are developed, evaluated,
and the best alternative selected, efforts to partner with ODOT and possibly Washington County
through its MSTIP program can be made to design and construct the improvements. Progress will be
made on this project after the funding is made available to begin the study. The consultant selection
process can begin prior to July 1, 2005 so that the project study can begin shortly after the new fiscal
year begins.
• Highway 99W Corridor Improvements Study (Proposed Project for FY 2005-06)
Current Status This project is proposed for the FY 2005-06 CIP. The opportunity to obtain a TGM
(Transportation and Growth Management) grant to perform this study is available. The City submitted a
pre-application for grant funding through ODOT in mid-February 2005. The formal application
process is expected to be announced in May 2005. The initial review by ODOT staff of the pre-
application was favorable and they encourage the City to submit an application once the application
period begins. Although the funding becomes available July 1, 2005, the project cannot begin until the
grant is awarded, an Intergovernmental Agreement (IGA) is executed between ODOT and the City, and
the consultant is selected to perform the work. This process would be similar to the one followed for the
Downtown Improvement Plan Study. Considering the time it takes to execute an IGA with ODOT and
receive approval to use the funds, the study could begin in fall of 2005 or later. The results of the study
2
are anticipated to be a package of projects and land use recommendations that can be implemented
over a series of years. As funds are obtained, projects can be selected from the project list for
implementation. Land use changes in accordance with the recommendations of the study can be
pursued to help reduce direct access to Highway 99W and to improve the appearance along the
corridor as new developments begin or redevelopment occurs.
• Walnut Street Corridor Study
Current Status A neighborhood meeting to discuss the connection of Ash Avenue across Fanno Creek
into the downtown area was held on March 9, 2005 as part of the Downtown Study public process.
Neither the Walnut Street Extension nor a connection across Fanno Creek to Ash Avenue were
acceptable to those in attendance. The Downtown Study will consider all input received through the
public process before reaching any conclusions on the need for a new entry into the downtown from
the neighborhood south of Fanno Creek. Whether or not the corridor study will proceed depends on
Council direction following a review of the recommendations of the study.
Goal 3. Address Growth
• Revise Comprehensive Plan for Tigard and, if funded, for Bull Mountain
First Quarter Update:
The Planning Commission reviewed the elements of a Comprehensive Plan update. Council previewed
a work program for the update. Defining the scope or geographical reach of the comprehensive
planning effort is the necessary first step in the planning process. The Council goals call for including
'the Urban Services Area and Urban Growth Boundary Areas 63 and 64 in the comprehensive plan
work scope, provided Washington County provides resources to support the extraterritorial work.
The framework for City-County planning coordination is the Tigard/County Urban Planning Area
Agreement (UPAA). The City has requested that the Washington County 2005 Planning Division and
Land Use Ordinance and Work Program include revising the County-City UPAA to address the City
including portions of unincorporated Washington County (Bull Mountain, Areas 63 and 64, Metzger)
in the City's Comprehensive Plan update.
• Metro - seek changes
o Seek changes at Metro that would tree our Comprehensive Plan process to respond to citizens
concerns
o Initiate a discussion with Metro regarding flexibility with density requirements.
First Quarter Update:
On February 22, 2005, Council began discussion on a proposed resolution to support collaboration
with Washington County jurisdictions regarding proposed changes to Goal 14, Urbanization and the
Urban Growth Boundary administrative rules. After considerable discussion at its March 151h work
session, Council recommended changes to the resolution which will return for Council action on April
12, 2005
Identify and acquire Parks and Open Space
First Quarter Update:
The Park and Recreation Advisory Board is currently working on a community-wide presentation
aimed at ascertaining additional input on the community's interest in acquiring more open space and
park land. Open space is land that is in a natural state, e.g. wetlands, green ways, flood plains, etc. Park
land is land to be used in an active way, e.g. neighborhood and community parks as well as trails, etc.
The current, proposed FY 05-06 Parks CIP budget contains a land acquisition project aimed at
3
1
acquiring land in the Bull Mountain area both inside and outside the City limits and in other parts of
the City.
Review growth of expenditures and revenue
First Quarter Update:
The Finance Department, working in conjunction with other City departments, has completed the
preparation of budget requests for all City funds and programs for FY 2005-06. Those requests are
now being reviewed by Finance staff and individual department budget discussions with the interim
City Manager are now underway. This is in preparation for the publication and submission of the
Proposed Budget to the Budget Committee in late April. The Budget Committee will then hold public
hearings throughout the month of April to discuss the individual budget requests as well as review the
growth of City expenditures and revenue over the last three years.
The Budget Committee also met with the City Council in a study session in January to review the budget
calendar and discuss current budget status and issues.
• Graphic identify (branding)
o Signage
o Logo
o Stationery
First Quarter Update:
On Thursday, February 24, 2005 eleven members of the Vision Task Force met to brainstorm ideas for
themes and values that might be captured in a new City logo. The Task Force issues were presented to
City Council on March 22, 2005. Council provided direction on values to be reflected in a new brand
for the City.
c\adm\city couzu:9\gwls\2008\counci7 goals - quarter I \01 - quarter I goal mport.docS/23/08
4
2005 Council Goal
Improve 99W
ID Task Name Start Finish V 3 2005 Qtr 4 2005 tr 1 2008 V 2 2008 Qtr 3 2008 U 4 2008 V 1 2007 V 2 2007
Dec Jan Feb Mar A Jun Jul A Se Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug I set) I Oct Nov Dec
1 McDonald Street/Highway 99w Intersection Tue 1223/97 FA 923105
Improvements- - - -
2 Project Design wed 12/1/04 - Mon 342ro5
3 Bid Period and Contract Award Mon 3/21/05 Fri 518/05
4 - - Construction Period--------- Mon 5/9%05 Thu 6/30/05
5 Construction Completion - Fri 711/05 Fri 9/23/05
8 Tue 1223/97 Tue 12/23/97
7 Hall Blvd/Highway99W Intersection Mon 1111/04 Ri9/21/07
Improvements (MSTIP 3) ;
;
0 Alternatives Analysis Mon 1111104 Mon 5/30/05
.
9 Selection of Best Alternative Tue 5/31/05 Fri 7/1/05
10 Project Design Mon 7/18105 Fri 12/16/05
11 -Rlphtsof-way Mon 926105 Thu 8/31/06 -
12 Construction Period Mon 10606 Fri 6115/07
13 Construction Completion (tentativej......_._..._--._....._..__ . Mon 8%18/07 ._.._._.__.Fd 927107
14
Wed 6/15/05 Thu 12/31/09
15 Greenburg Road/Highway 99W Study..
18 Funding Approval Fri 7/1/05 Fri 7/1/05 ♦ 711
17 Consultant Selection and Contract Award Process We..........
15/05 Fri 8112/05
_
18 Alternatives Analysis MonB%2?l05 Mont%18%08 '
r•
19 Selection Of Best Alternative Tue 1/17106 Mon 227/08 Q
20 Funding for Project Design_ Mon 216/06 Mon 7/31/06-- '
21 Project' Desig-n _..MOri 100-06 Fri-7/61,67
.
22 Implementation Mon 7/9/07 Thu 12/31/09
23
24 Highway 99W Corridor Improvements Mon 5/18/05 Wed 12/31/08
study_--._...- - - ;
25 TGM Grant Application and
Approval Process Mon 5/16/05 Mon 7111/05 '
i
26 IGA Execution and Funding Approval ' - -Tue 7%12/05 Tue 11/1%05 :
27 ' Consultant Selection and Contract Award Process oProcess Thu 911/05 Mon 1128/05
28 Condor improvements and Land Use Analysis Mon 12/5/05 Mon 7/31/06
29 PrOJect List and and Use Recommendations Thu 6/3108 Fri 929106
30 Implementation of Recommendations Mon 1012/06 Wed 12/31108
31 - -
2005 Council Goal Chart Page 1 of 5
Highway 99W Projects Fri 411/05
Engineering Department 2005 Council Goal Chart
2005 Council Goal
Improve 99W
ID Task Name Start Finish
32 Walnut Street Extension Thu 7/1104 7rl6005
33 - Funding Approval - - Thu 7/1/04 Thu 7/1/04
34 Downtown Plan Recommendations Wed 811/05 Fri 7/1/05
35 Consultant Selection and Award (if we are to proceed) Mon 7%4/05 Fri 9005
38 Corridor Study Tue 9/8/05 Fri 3131/06
37 Recommended Alignment ' Mon 4/3!08 Fri 8/2/08
_
_ '
- -
2005 Council Goal Chart Page 2 of 5
Highway 99W Projects Fri 4/1/05
Engineering Department 2005 Council Goal Chart
2005 Council Goals - Goal #1: Revitalize Downtown
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Complete and Implement Downtown Plan
Develop and Review Downtown Improvement Plan - P,/M Do`"
Task Force Meetings
Transportation Development Funding Joint Task Joint PC/CC
Summit Focus Gro up Forum Force/PC Mtg Mtg,
Ash Street Meetings
Community Dialogs
Identify/Select Catalyst
Project(s)
Select Branding 9
~ Project(s) _ _
❑ Implement Catalyst & Branding Pthrough C1P Process
CIP
A royal Implement Projects
,_per
__p
Urban Renewal Plan Implementation
1 Council Briefings on Urban Renewal c
_ , Public n
(Plan 6 Develop Draft Urb_an Publish Draft ;Plan Outreach
!Outreach ; Renewal Plan Report 'Adopted Z
on Plan.
RFP - - Cl)
- - - - Develop Outreach Program. ?Agency Accepts Input on P.C. Hearing 1 Council Hearing on Draft
Appoint Draft Plan - ) - - - CA
City Center
Advisory 1 p
~Comm_ _ i ~ 3
n~
Z
CD 0
CL
O
2005 Council Goals - Goal #2: Improve 99W
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
McDonald Street/Hwy 99W Intersection Improvements
Project Design, Bid and Contract Award
~_Construction Period
'Hall Blvd./Hwy 99W Intersection Improvements (Major Streets Transportation Improvement *Program)'
Alternatives Analysis and Selection j
Proje _ _
ct Design _
Right-of-Way Acquisition
Greenburg Road/Hwy 99W` Study
Consultant Selection
i and Contract Award _
- - - - _Alternatives Analysis and Selection J
4 Hwy 99W Corridor Improvements Study
- <i Grant Application and
i Approval Process -Intergovernmental Agreement Execution/Funding_Approvat
Consultant /Contract Award Process:
Corridor Improvements /Land Use Analysis o0
Walnut Street. Extension Corridor Study
ff Downtown Plan Review
Consultant Selection
L and Contract Award Uo
- - Coridor Study
2005 Council Goals - Goal #3: Address Growth
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Revise Comprehensive Plan for Tigard
and if funded, for Bull Mountain
Develop public participation plan
Appoint - -
Task Force
Prepare Land Use Inventory and Trend Analysis ❑ ❑
Metro_ Seek Changes
Prepare, Review and Adopt Joint Mtg j MPAC Mtg. ' Council Direction
Resolution _ wtth Tualatin i T. B. D.
( - - - - -
Identify and d Acquire _Parks and Open Space
!
Identify/Address Policy_ Issues
(Land Dedication & Purchase outside City Limits)
Review Availability of Current Funding (CIP, SDC, Other Sources)
Public Involvement on Potential Sites (Park & Rec B_d Forums & Other)
Site Selection; Public Review. Park & Rec Manage ~ ?
j Process, Develop Criteria and Purchase -
Improvements to Sites
Review Growth of Expenditures and Revenue
' Depts. Develop & Submit City Manager Prepares &
i Budget Requests ? Submits Proposed Budget
t CC Reviews - Budget Comm j CC Budget.
1 Strategic Fin: ; Hearings. Hearing &
t Plan i Submit to CC { Adoption
Budget Comm Budget Comm -7 Budget Comm
Reviews Budget & ( Reviews Budget & ' Reviews Budget 6
Financial Status _ i Financial Status _ .1 Financial Status
.Graphic Identity (Branding)_- Signa~ge,_Logo, Stationery
Vision Task CC Review Letter out to CC Review ;Include
Force Mtg. of Process', ;Graphic & Adoption Costs in ❑ ❑ Prioritize & Implement Program
Designers; ; of Program, j Budget
Responses
,
Returned----
ch1OW
JOINT MEETING WITH TIGARD CITY COUNCIL,
TUALATIN CITY COUNCIL,
AND TIGARD-TUALATIN SCHOOL DISTRICT BOARD
AGENDA
Monday, April 4, 2005
Social Time 7- 7:30p.m. Meeting starts at 7:30 p.m.
Tigard Library Community Room
13500 SW Hall Boulevard, Tigard
1. Call to Order/ Introductions
2. Joint Discussion on Methamphetamine issues
3. Update Park Bond projects -especially joint projects with TTSD - City of Tualatin
4. Update on Library capital improvement project - City of Tualatin
5. Alberta Rider Status - TTSD
6. Skate Park Update - Dennis Koellermeier, City of Tigard
7. Tigard Turns the Tide Update - Liz Newton & Connie Ramaekers
8. Tualatin Footbridge Update - Paul Hennon, City of Tualatin
9. Other Topics That May Arise
iAadmlcathylcca00051050404 joint meeting ttsd-tualatin.dac3/15/05
April 4, 2005
k6' ITY OF TIGARD
Mr. Jer Pratton OREGON
Interim Superintendent
Tigard-Tualatin School District 23J
6960 SW Sandburg Street
Tigard, OR 97223
RE: 550 Zone Piping Improvements
Dear Jer:
At our meeting on Friday, April 1, 2005, you and I discussed the issues concerning the
placement of our public waterline on the Rider school property that need clarification
These issues include payment for the easement area in question, impact of the
waterline construction on the school opening schedule, and impact of the waterline
construction on Mrs. Alberta Rider.
Value of Waterline Easement
The City fully intends to reimburse the District for the value of the proposed permanent
waterline easement. The plan submitted to your team during the week of March 28,
2005, shows that we will need a 16-foot wide permanent waterline easement. The
approximate length of the waterline through the site is 620 feet. Therefore, the area of
the waterline easement is roughly 9,920 square feet (sf).
The City purchases permanent easements quite often for capital improvement projects.
have consulted with our City Engineer, and it appears the City has paid anywhere from
$2.00/sf to $4.00/sf for utility easements on residential land. If we were to use $4.00/sf
as a unit cost, the value of the permanent easement over the Rider property would be
$39,680.00.
The City previously set up a "fee credit" for the District to use toward land use and
construction permit fees on the Rider school project. When we confirmed that the City
would not be able to construct a reservoir on the Rider property, we discontinued that
credit on February 23, 2005. The amount of credit used up to that date was
$46,280.81.
Impact of Waterline on School Openin_g
Our design team understands the technical intricacies of weaving a public waterline
through a site where buildings and other improvements are located. When Murray
Smith and Associates (MSA) began the design of the waterline work, with our original
tank design in. mind (with 30-foot high walls), they realized that the depth of waterline
needed through the site would be substantial (over 20 feet in spots). We became
concerned about the potential impact to the southeast comer of the school building.
13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772
MSA then worked with the tank designer and found that they could increase the
diameter of the tank and shorten the walls without compromising the structural integrity
of the tank. The end result is that the new tank design will have 20-foot high walls.
Therefore, we were able to make the depth of the tank, and therefore the depth of the
waterline, 10 feet less. The end result is that the depth of the waterline near the
building will be between 11 and 14 feet deep. Excavation of trenches of these depths is
not difficult and can be done with conventional excavating equipment. In the original
design, the waterline depth exceeded 20 feet, which would have required more
extensive excavation in the way of benching down to a certain level to where the
excavator could trench at a reasonable depth. That benching step would have
increased the time of pipe installation by roughly one week.
With the most recent design, MSA believes that the pipe on the Rider property can be
installed in two to four weeks, once materials are delivered. The lead time for materials
is estimated at approximately four to six weeks. Once the pipe is installed, we should
estimate approximately one week for testing. Therefore, from ordering of materials to
completed installation and testing, the duration should be between seven to eleven
weeks. It is our opinion that this duration would not delay opening of the school on
October 14, 2005, as you indicated in our meeting on March 17, 2005. The timing of
this work is even better if the District's contractor is able to perform the work. If not,
then the City will need to issue an Invitation to Bid.
Our commitment to the District is that we will do everything in our power to ensure the
waterline is installed in a smooth manner and will meet all of the pertinent regulatory
specifications. MSA is highly experienced in waterline construction oversight and will be
on the sight during installation. I am confident that they will coordinate very well with the
contractor and your project manager to ensure success. We will not delay the opening
of the school as a result of this project.
Mrs. Alberta Rider
We enjoyed hearing your testimony of the relationship the District has developed with
Mrs. Rider. I am pleased to know that you have taken the personal steps to help her
through the challenges of living next to a construction site. Please believe me when
say that the City is just as committed on our capital improvement projects when it
comes to property owner and public relations.
Our waterline construction should take place without increasing the impact on Mrs.
Rider. We know from test pit explorations on the site that we will not encounter
significant rock for our trench excavations. This will minimize the noise in the area. The
only noise will be from the equipment running and dump trucks entering and leaving the
site to haul away soil or deliver rock. Again, the duration of installation and testing
should be no more than five weeks, so the impact on Mrs. Rider should be negligible
.since other construction activities will be continuing on the site.
We would enjoy the opportunity personally meet Mrs. Rider and ask that perhaps your
team could introduce our project manager to her prior to construction of the waterline.
We will commit that our project manager will personally meet with Mrs. Rider on a
weekly basis to ensure that any concerns she may have regarding the waterline
installation are quickly addressed.
In closing, I really appreciate the time you and your team spent this last week reviewing
our plan and considering the allowance of the waterline on the Rider site. I truly believe
that the location and design of the waterline has been carefully considered and will not
pose a negative impact on your construction schedule or the school property. Please
let me know if there are any other questions you may have about this project.
Sincerely
Craig 7rosser, Interim City Manager
C: Dennis Koellermeier, Public Works Director
Brian Rager, Assistant Public Works Director
TTSD Board
Tigard City Council
1:{erQ%2004-2005 fy dpZ5041 servke zare reservoir no. 2 - 049?Wml AW. omresporxWmX040405-proon martin Issues.doe
Tigard Turns the ride 7 C! s
6960 SW Sandburg St.
' Tigard. Oregon 97223
P141.
503-431-4022 • fax 503-431-4047
:4
e
Appendix B - Program Abstract
Tigard Turns The Tide (TTT) Coalition is a nonprofit organization that serves as a
catalyst to enhance community efforts for increased citizen participation and greater
collaboration among all sectors in the community of Tigard. TTT serves the
communities of Tigard, unincorporated Bull Mountain, Metzger, and King City, Oregon.
Tigard is the third largest city located in Washington County. Tigard is a suburban area
with a population of 52,130 residents served by the coalition and consists of 3,686 Latino
citizens that make up approximately 9% of the population. The city of Tigard consists of
six elementary schools with one new elementary school opening in fall of 2005, two
middle schools, one high school and one alternative school with 7,410 students.
It is our mission to promote a safe and healthy community in Tigard by reducing alcohol,
tobacco, and other drug related problems through prevention, education, treatment
advocacy, and support of state and nationwide prevention efforts.
The goals of the TTT program are to: 1) promote a safe and healthy community by
reducing alcohol, tobacco and other drug related problems; 2) Empower, improve and
connect the lives of Tigard's youth by providing opportunities within the community; 3)
strengthen collaboration among Tigard's community schools, non-profit agencies,
federal, state and local governments and businesses by expanding the coalition
membership and involvement within the community.
To achieve these goals, the coalition will implement the following strategies: 1) develop a
publicity and educational campaign for the community of Tigard the community that will
increase awareness and consequences of youth drug use; 2) train youth to lead the
educational campaign; 3) sponsor training for the coalition members for the development
of planning and implementation.
Working Together for a Drug Free Community
3/9/:'005
**Tigard Turns the Tide Logic Model 2128/2005
February 2005 - February 2006
Theory of Change
Tigard Turns the Tide will promote a safe and healthy community by reducing the use and abuse of alcohol, tobacco and
other drugs among Tigard's youth and improving and connecting the lives of Tigard's Youth through collaboration with
families, schools and the community.
Goals Objectives Indicators Benchmarks Activities/Strategies
1. Reduce Substance -Provide educational and support
Abuse Among the Youth Educate Increase in -Increase level of resources to educate parents about
of Tigard and over time, Community awareness of knowledge substance abuse among youth.
among adults by reducing Provide all materials in bi-lingual print
and parents in youth problems in towards healthy -
risk factors and increasing the risk and the community beliefs and clear -Provide parenting classes to increase
protective factors. healthy beliefs and clear standards
2. Establish and strengthen protective caused by standard -Provide opportunities for community
collaboration among factor model. substance abuse, leaders and citizens to be involved in
communities, private changing policy.
nonprofit agencies and Connect and -Provide opportunities for community
Federal, State, local and collaboration in preventing substance
tribal governments to train youth in abuse in the community.
support the efforts of the risk and Increase youth -Provide bonding opportunities for
community coalitions to protective connectedness coalition members
prevent and reduce factor model to: Increase -Provide opportunities for feedback from
substance abuse among 1. Community perception of risk community leaders and coalition
youth. 2. School and harm from members.
Build, maintain 3. Family substance abuse
and strengthen -Provide educational support and
resources for youth.
Outcome coalition Increase of -Provide opportunities for youth Measures members by leadership
-Oregon Health peer/adult -Increase age -Provide youth mentorship opportunities
Y providing
Teens survey disapproval of of initiation for -Provide Healthy alternative activities
-Community Asset education and use. p by y
training substance that are tanned b youth.
Survey
-pre/post surveys abuse among
1.30 day use youth -Provide training and technical assistance for
2. Perception of harm -Increase in planning, implementation and evaluation of
3. Age of initiation level of the program.
4. Increase in peer- - Provide opportunities for future planning
adult disapproval community
involvement with goals, objectives, strategies and
outcomes.
PROJECT TIMELINE
Activities Milestones/Date Responsible Staff/Role/ ualifications
-Meet to organize and plan 9/2005
Publicity Campaign media campaign Connie Ramaekers - TTT Project
-Contact TV, radio, and print media for Coordinator
(Will involve all coalition members and scheduling press releases Sean Bealveal - TTT Project Assistant
target all of the Tigard sectors within the -Set up sub-committee for 12/2005 Susan Stark-Haydon - Vice
community) each media outlet President/School District Community
-Create PowerPoint to present 01/2006 Relations Director
to local civic, businesses & Chamber Barbara Sherman - Tigard Times
-Secure space for 3 town 11/05 02/06 Reporter-Margaret Barnes - Rotary &
hall meetings. and 05/2006 Library
Connie Ramaekers - Project Coordinator
Coalition Symposium -Bring together all youth 01/2006 Sean Bealveal - Project Assistant
(One day event for all coalition members serving agencies to create a Susan Stark-Haydon - Vice
and 15 other adults working with youth to city-wide strategic plan focusing President/School District Community
address the policies, programs and on reduction of substance abuse Relations Director
activities that will serve our community among youth Corina Schmidt- Tigard's Latino Advocate
best. -including bilingual- bicultural Liz Newton - City of Tigard
awareness training Jay Arzadon - Adolescent Therapist
Aarom McKee - Youth Pastor
Parent Education Classes -Educate Parents with knowledge 2 Candace Carsh - Parent
(each session will train 20 to 30 parents) and skills in substance abuse sessions Susan Stark Haydon - School District
prevention issues based on risk 9/2005 Corina Schmidt - Tigard Latino Advocate
and protective factors 01/2006 Leanore Licht-Miller Drug & Alcohol
-Parents will learn effective Prevention Specialist - Tigard High's
prevention strategies Student Assistant Facilitator
-Provide a one day health fair 8/2006 Corina Schmidt -Tigard Latino Advocate
Community Family Health Fair focusing on health and safety Cindy Haldorson-Legacy Meridian Park/
(All community members will be invited to issues for families and youth Community Relations& Education Coor.
attend) within the community -Neil Charlton - Tigard Police/SchoolSRO
-Bill Monahan - Business Leader
18
PROJECT TIMELINE-cont.
Activities Milestones/Date Responsible Staff/Role/ ualifications
DARE/GREAT Summer Mentoring -2 Day training to train high for 8-2006 Sheryl Huiras Police Officer/
Program (will train 20 hiih school high students as mentors 4 weeks of camp DARE/GREAT Coordinator
students as mentors for 4 through 8 h for younger youth41h through focus on -Neil Charlton - Tigard Police/School
grade students to serve for 4 wks of camp. substance abuse prevention activities. Resource Officer
Friday Night Live will provide activities -Provide structured activities Friday Sean Bealveal Project Assistance - PAL
with focus on prevention targeting75 to focused on prevention efforts. Nights Alexander Carsh-Student-Tigard Youth
100 middle school students on Friday night 10105 to 6/06 Advisory Council
Cultural Tolerance Awareness Day -Provide 1 day community event 10/2005 Rob Williams - youth Youth Council Pres.
(20 to 30 bilingual-bicultural individuals organized by youth. Will include Red Alexander Carsh - Youth represenative
including youth will plan event) Ribbon ceremony activities and will Nathaniel Rotta youth - Tigard High
Will promote tolerance for all cultures promote message for unity in creating a School OSSOM President
drug free Tigard
Youth Forum Conference Youth in grades 6-8 and 9-12 03-2006 Rob Williams - youth Youth Council Pres.
(75 to 100 students will attend a 2 day Will discuss prevention strategies Alexander Carsh - Youth representative
prevention conference(Bi-lingual materials . -Identify environmental risk and policy Nathaniel Rotta youth - THS OSSOM
will also be used. - factors to create a measuring tool for President (other OSSOM officers)
policies, programs and activities Connie Ramaekers-Project Coor.
Sean Bealveal-Ass. Project Coor.
Coalition Training Provide 1 day training members to:
One day training for all coalition members connect and bond with each other in All coalition members
15 to 25 community key stakeholders creating cohesiveness & educate on up to
(Will provide opportunity for strategic date information on substance abuse issues
planning for 5 year plan and risk and protective factor model
Coalition Building-Host recruitment Bring together city, state, local youth All coalition members
luncheon serving agencies, community and business Bill Monahan - Tigard Business
,key leaders, local elected officials and
other DFC coalitions in surrounding areas
and invite them to join the Tigard coalition
for collaborating and planning
19
Tigard Turns the Tide
6960 SW Sandburg St.
Tigard. Oregon 97223
503-431-4022 . fax 503-431-4047
TIGARD TURNS THE TIDE
MISSION
Tigard Turns The Tide (I'M is a nonprofit organization and it is our mission to promote a
safe and healthy community in Tigard by reducing alcohol, tobacco, and other drug related
problems through prevention, education treatment advocacy, and support of state and
nationwide prevention efforts.
PURPOSE
Establish and strengthen collaboration among Tigard's community schools, private nonprofit
agencies, federal, state and local governments and businesses to support the efforts of the
community coalitions to empower, improve and connect the lives of Tigard's youth and
prevent and reduce substance abuse among youth.
GOALS
The primary goal of TTT is to serve as a catalyst to enhance community efforts for increased
citizen participation and greater collaboration among all sectors in the community to promote
and foster development of each youth's full potential, to encourage positive activities and offer
practical information to counteract pressures in society that condone and promote drug use.
TTT shall offer assistance and support to the community's schools and the city in their efforts
to provide positive activities and programs to empower, improve and connect the lives of
Tigard youth and prevent and reduce substance abuse among youth.
Working Together for a Drug Free Community