City Council Packet - 11/16/2004Orr ~ria,:C. ,
TIGARD CITY COUNCIL
WORKSHOP MEETING
November 16th, 2004
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Agenda Item No. 5 1 1
Meeting of 1 05
COUNCIL MINUTES
TIGARD CITY COUNCIL MEETING
November 16, 2004
Mayor Dirksen called the meeting to order at 6:30 p.m.
Roll Call: Mayor Dirksen, Councilors Moore, Sherwood, Wilson, and Woodruff were
present.
1.4 Council Communications & Liaison Reports
1.5 Call to Council and Staff for Non Agenda Items
2. CITY OF TIGARD'S TREE BOARD ANNUAL REPORT - FY 2003-2004
• Staff Report
Staff present Included Dennis Koellermeier, Public Works Director, Matt Stine,
City Forester, Jim Hendryx, Community Development Director, and Dick
Brewersdorff, Current Planning Manager; Tree Board members present included
Janet Gillis, Chair; Bob Tinnin, Rob Callen, and Bill Haack.
Mr. Koeilermeier presented the staff report including a PowerPoint presentation
(Agenda Item #2, Exhibit #1, copy of which is on file with the City Recorder).
Mr. Stine reviewed the requirements for cities to qualify for the Tree City USA
Growth Award program.
Mr. Hendryx noted community members have indicated their concerns about the
Tree Code and Tree Standards, relating to code enforcement as well as
development. Staff and the Tree Board have been working together on possible
amendments to the code and procedures. Mr. Brewersdorff noted staff concerns
about Ballot Measure 37 impacts. He then reviewed the history of Tigard's tree
code program since 1992.
Ms. Gillis explained the Tree Board has been working on the Tree Removal
portion of the code and still needs to review details relating to mitigation. Some
of the details that have been addressed include:
• Creating a credit to developers who retain trees between 6 and 12 inches
in diameter, a change from current practice applying to trees 12 inches or
larger;
• Fines for tree removal as well as cost to collect the fines;
• In lieu of fees relating to tree mitigation requirements;
Tigard City Council Minutes Page 1
Meeting of November 16, 2004
Tree protection measures that would hold developers more accountable
by
and when tree protection measures are moot or modified with approval
the project arborist and/or the City Forester;
Encourage creative solutions for builders so they will be able to work within
the Code;
A proposal to create a heritage tree program Is currently being reviewed by
the Public Works staff; and
Resolution of Chapter 18 issues has not been reached, but this is scheduled
for the Tree Board's December meeting. If approved, the matter will be
forwarded to the Public Works Department for their review.
Mr. Tinnin pointed out the Tree Board would like the Planning Commission and
Council to be able to review the proposed changes soon, but noted there are
some contentious issues yet to be addressed. The Board purposely has tried forwa
k of Itryingssue .In on those
the reach all sides led e d the Treer Boa d sr wing
Woodruff ackno w ge
issues.
Mr. Callen explained the Board ado wrestled
so there is a positive proogramt be
punitive, but instead require midg
Councilor Wilson asked if the issue of registered woodlot exceptions were
addressed. Mr. Hendryx commented that issue would be on Council's agenda on
November 23. A number of wooded lots that are in the deferral program have
been recently logged. The intent is the Tree Board recommendations will first be
presented to the Planning Coemommendations will be forwarded toa
the code amendment. Th the Planning
Commission when the Tree Board's work is complete.
Mr. Koellermeier noted the work is also complicated by the impacts of Ballot
Measure 37, which staff will continue to sort out. Councilor Wilson urged staff
Measure
Hadj k,Lo g 'Rangesold, PlanBallot
not to allow those Mrt Stinedeter
noted ]uliaprocess.
ner, will be
37 does not apply.
speaking at the Tree Board's December meeting about impacts of Ballot Measure
37 as well was Goal S.
ITEM NO. 4 WAS TAKEN OUT OF TURN AT THIS TIME.
3. PLANNED DEVELOPMENT REVIEW COMMITTEE UPDATE
• Staff Report Page 2
Tigard City Council Minutes
Meeting of November 16, 2004
Mr. Hendryx explained Council established this committee in ]anuary 2004 to
review and possibly recommend changes to the Planned Development section of
the Community Development Code. Prior to creating this committee, Council
heard lots of concerns about the planned development provisions, density issues,
and impacts from several controversial projects. He noted Associate Planner
Morgan Tracy and Planning Manager Dick Brewersdorff have worked with the
Committee.
Mr. Tracy introduced members of the Task Force who were present: Alice Ellis
Gaut, Gretchen Buehner, John Frewing, Sue Beilke, and Charles Schwartz.
Mr. Tracy presented an overview of the Issues as well as the topics reviewed at
each of the Committee meetings. He noted this issue also has impacts from Ballot
Measure 37. The Committee discussed whether to stop their review based on the
problems created by Ballot Measure 37. The Committee and staff had created a
rough draft of a new ordinance and requested input from the Council on the issue
of Open Space Preservation:
• There are potential takings claims if not implemented fairly and properly.
• The Committee discussed an open space acquisition bond effort.
• Is open space an issue Council would like standards developed for in the
Planned Development process that would be augmented with bond money,
or should the City continue to accept open space voluntarily which are
usually located in areas reserved for sensitive land resources.
• How is open space acquired or preserved through the planned
development process?
Councilor Moore noted each planned development is going to be different and he
did not know if new code provisions could be written that will address all
circumstances. He asked staff if a proposal was going to be submitted to Council
for its review. Mr. Tracy responded that was staffs and the Committee's intent,
even though the resolution that created the Committee did not include any
direction.
Councilor Wilson responded he was not advocating for any changes. He noted the
current Planned Development process is voluntary and most developers would use
the easier regular subdivision process. One reason for requesting this review was
that neighbors often complained about the densities on adjacent properties were
higher than expected. His sister owns property next to a development where the
lot sizes were expected to be 6,000 square feet, but the lots ended up being
3,000 square feet, resulting in much higher densities and affected her privacy.
Tigard City Council Minutes Page 3
Meeting of November 16, 2004
There are concerns that if such a high density is proposed, the development
should Include a buffer of open space.
Ms. Beilke noted at their last meeting, the Committee discussed how the Planned
Development Code could include having an incentive in exchange for smaller lots,
allowing a density bonus such as a playground for the development, or including
other alternatives in the code.
Ms. Buehner pointed out that developers' use planned developments voluntarily
for a variety of reasons: small acreage, difficulties with the location such as steep
slopes, private street and right-of-way issues, or sensitive lands. For one reason of
another, they are unable to use standard rules for development. The Committee
discussed the possibility of coming up with two classiflcadons, one to follow a
general rule and the other addressing multi- o r mixed use development, or
addressing infiil problems. Most developments will be small in size where there is
not a lot of flexibility for developments.
Councilor Wilson responded he felt the planned developments would generally be
used when a developer cannot use standard subdivision guidelines, or wants a
different density than allowed under the current zoning. Other developments may
not be economically feasible. He asked if these types of tight developments were
so controversial to allow the higher density. He noted that one of the last
applications he considered as a member of the Planning Commission was the Blue
Heron Development, which was denied because the Planning Commission felt the
proposed density was too tight. Citizens from all over the City felt that way as
well.
Mr. Frewing noted the Committee has discussed the density question and the
question of trading lower density in one area for a higher density in another, while
still meeting the overall Metro density requirement. It is not known whether
Tigard is on track of meeting its density guidelines. Julia Hadjuk has briefed the
Council about conducting a buildable lands inventory and densities which are
urgently needed to determine whether lower densities could be allowed in some
areas. The Committee discussed developments built in the last five years, which
he did not feel was very distinctive. They also discussed creating a list of tools or
ideas the Planning Commission could consider when planned developments are
proposed, to allow some flexibility.
Mr. Tracy noted some basic tools needed to be developed for the Planning
Commission when they consider planned developments. Mayor Dirksen asked if
that would be allowed under State land use laws.
Tigard City Council Minutes Page 4
Meeting of November 16, 2004
Mr. Brewersdorff noted any changes would be tested under the stricter Ballot
Measure 37 criteria. In addition, Measure 56 requires notification to affected
property owners when code changes might change property values, but the City
has not budgeted funds to send notices to all affected property owners Citywide.
Staff will be faced with some big issues, and will have to look to see what can be
done, changing the pre-application process and questioning applicants about their
proposal, requiring applicants to provide more information, and challenging
applicants to do some other treatment of trees, open space, etc. Staff is not
downplaying the significance of Ballot Measure 37 or the costs, and will be sitting
down with the City Attorney's staff to work on proposed changes. The staff
hopes the Legislature will make some changes to Ballot Measure 37.
Councilor Woodruff noted at the Joint Meeting with the City of Tualatin City
Council and the Tigard/Tualatin School District Board, Legislators talked about
Ballot Measure 37 and advised local governments to proceed as much as possible
without worrying about possible claims under Ballot Measure 37, and not to stop
their planning process. The Legislators also noted they did not anticipate making
many changes or adjustments to the law.
Councilor Wilson noted there would be essentially a two-year time period for
property owners to file claims under Ballot Measure 37, and then he did not
believe the City would have to worry about impacts on someone's property rights.
Ms. Ellis Gaut said some developers would say they cannot use the straight
subdivision standards and come in with a planned development in order to have
higher density. She felt it would be a grave mistake for Tigard, as well as other
municipalities, to stop planning for the future because we don't know what the
impacts might be. It would be a grave mistake to believe everything that is done
will cause property values to be lowered, whereas restrictions might actually
enhance value, not just of the bare land, but the value of the buildings that were
put on the land.
Mayor Dirksen thanked Ms. Ellis Gaut for making that statement. Every concept
mentioned is worthy of consideration. He noted Ms. Beilke mentioned allowing
open space in planned developments to be used by residents of that small
community; he thought this was one of the original purposes of planned
developments in the first place. In addition, Ms. Buehner's proposal of having two
different kinds of planned development is worthy of consideration.
Ms. Beilke stated another proposal would be to encourage builders to use more
recycled products, and that Portland was a leader in the field of encouraging use
of green products in developments. Mayor Dirksen noted builders would need an
Tigard City Council Minutes Page 5
Meeting of November 16, 2004
Incentive to use green products because use of green products would add to the
cost of development.
Councilor Wilson pointed out new developments need to be good neighbors and
should mitigate impacts on their neighbors.
Ms. Buehner noted the standards are pretty cut and dried; and a carrot rather
than a stick approach would be more effective with developers. It would be better
if builders would take Ideas such as green streets or changing the building pad that
would allow effective development, especially on difficult sites, such as on hillsides
or next to wetlands. Her interest was also to amend the code to maximize carrots
with the minimum amount of damage to the overall livability and not have
competing codes, and also allowing the Planning Commission the ability to
approve more creative development. The Planning Commission has some
flexibility to mandate certain kinds of things. If a developer wands to add density,
she asked what the City is getting in exchange.
Ms. Ellis Gaut noted that If a developer is encouraged to build a green
development for example, which then becomes a model for other projects, the
project becomes great advertising for the developer, enhances their business
reputation, but It also involved education and shifting of conscience-ness by the
building industry. The City could possible catch the wave of green development if
the City is determined to make that work, and also to present these proposals in
terms of developers making a real contribution and significant mark in their
industry as well as this community.
Mr. Tracy noted regulations are a good place to start, but there also needs to be
community recognition as well as giving the Planning Commission the tools that
support allowing those change to occur.
Mr. Brewersdorff asked how this Committee, as well as the Tree Board, could test
their ideas before submitting proposed changes at a Planning Commission or
Council hearing. There is going to be mixed feedback from the community.
Could either of these groups test the proposals out before the issue is scheduled
for a public hearing. If the first hearing on the concept were not until it reaches
the Planning Commission and there is a huge outcry of objection, the tendency
would be to go back to square one. He suggested that staff, Council and each of
these boards consider a way to test the provisions before submitting them to the
Planning Commission.
Mr. Frewing suggested a survey either on the website or in Cityscape before
scheduling a hearing by the Planning Commission.
Tigard City Council Minutes Page 6
Meeting of November 16, 2004
Mayor Dirksen suggested using a process the Downtown Task Force utilized, and rhood that was the charette process where holds
how they would blike this
citizens
public meetings, and ask for suggestion from
handled. Sometimes It is better to ask for Input from impacted citizens or groups like. Councilor
about what they don't like rather thac moms u tom developers ~ rather than from
Wilson said it might be easier to get
the average neighborhood citizen about mento unless a proposed development
indicated many citizens would
directly affects them.
Councilor Wilson suggested most citizens do not have any experience
next Ito
development or care about a development until It occurs on property
them. He thought the best place to consider this would be at the Planning
cases to development were
Commission level, to look at the rules as
developments.
ply those well
controversial in the past, and then apply Ms. Ellis Gaut suggested following the efforts the Downtown Task Force has done
in Cityscape, with announcements and putting in a blank box with the words
"watch this space" for information about this program, and after adding new
information in several Issues, you might receive more participation if you pique
their interest. Information should also be added periodically to the City's website.
She recalled the Breton Woods development proposed In her neighborhood drew
a lot of interest from citizens who were not even adjacent to it because they were
interested in what was being proposed. That kind of interest could be kindled,
especially when they hear about a proposal that will cause traffic patterns to
change, or who just watch what is happening.
Mr. Tracy noted staff had prepared a proposed timeline for this project. The
Committee and staff will be developing a proposed amendment over the next
month or two, and then presenting the recommendation to the Planning
Commission. Initially, they had hoped to have something in front of Council in
February or March. That timeline will probably be extended, based on the
comments made tonight.
4. CITY OF TIGARD/TRIMET MOU PROGRESS REPORT WITH TRI-MET
REPRESENTATIVE
Fred Hanson, TriMet General Manager, noted that in the year since he last met with
the Tigard City Council, TriMet has launched a new effort to have more meaningful
dialogue with municipalities throughout the service area, especially as TriMet redesigns
various routes, adds bus stops or 'there shelters
lot of progress during the past
Tigard .gas the first focus area, and
Page 7
Tigard City Council Minutes
Meeting of November 16, 2004
year. The goal of the Five-Year Transit Investment Program is to work closely
together with municipalities as well as coordinate between agencies on numerous
projects that might impact one another. When cities install sidewalks or TriMet
installs bus shelters, there is an impact on the other agency. There is also a concern
that service is provided to the unemployed as well as underemployed citizens, so they
have easy transportation access throughout the region. Tigard City Council will
consider the Memorandum of Understanding (MOU) at an upcoming meeting. The
MOU will address a number of mutual concerns of both TriMet and the City of
Tigard. Tom Mills of his staff will review the proposed realignment of Line 38 that
goes through Tigard.
Mr. Hendryx noted Tigard has had a goal for at least the last nine years of Improving
transit ridership in Tigard. This commitment is reflected In the MOU, which outlines
a number of things. The goal of the Long Range Planning staff will be to implement
the MOU. Addressed in the MOU is improved coverage of services, where buses go,
transit service and routes, access transit, pedestrian access, shelters, park and ride
components, and maximizing ridership. Between the City and TriMet's efforts, the
15-minute corridor will be implemented on Hwy 99, which means there will be a bus
running every 15 minutes. The 15-minute corridor is also being considered for Hall
Blvd. This MOU represents a substantial commitment by TriMet to Tigard, as well as
by Tigard with TriMet, to look at various solutions. The partnership that has been
developed through the Capital Improvement Programs will allow sidewalks to be built
in many neighborhoods.
Mr. Hendryx noted several accomplishments: The outreach program to serve low
income service providers, the commuter rail line continues to move forward, and
TriMet's commitment to improve service and install more bus shelters. Planner
Duane Roberts has been the City's primary staff person working with TriMet. This
afternoon, Mr. Roberts informed him he had just received word from ODOT that
funding a sidewalk enhancement program on Hwy. 99W was added to their project
list. If approved, $650,000 will be provided for sidewalk improvements in FY
2006-08. TriMet also worked with the City on the media benches that were located
at bus stops with advertising on the benches. The company that owned the benches
was in violation of City codes, so the benches were removed. The company has been
working with Tigard's Engineering Department to install 19 new transit benches with
attached trash receptacles, which they will maintain on a weekly basis. The benches
will be placed on Hwy. 99 and 72"d Avenue, as well as a few other areas with high
ridership.
Tom Mills, TriMet Service Manager, noted he had been meeting with Mr. Roberts
and Barbara Shields on a bi-weekly basis. Those meetings have led to stakeholder
outreach meetings, including social service agencies, the Chamber of Commerce,
Planning Commission, Downtown Task Force, and others. The comments received at
Tigard City Council Minutes Page 8
Meeting of November 16, 2004
those meetings have been mapped and then presented at an open house a which few weeks
showed
ago to receive additional comments. He then reviewed the map,
existing TriMet service, the 15-minute corridors, and areas where citizens felt there
needed to be service. TriMet will take all those comments and run them through
their cost ridership/operational analysis. iit be done, therelva place rtfor buses'to
relationship between cost and ridership, can
turn around and layover, etc.
Mr. Mills noted the proposed areas to serve Include:
• Bonita Road and connect to Downtown Tigard.
• Connect the Tualatin Park and Ride and the Bonita area.
• Service the Bull Mountain Road area
• Service to the Barrow road area.
Councilor Sherwood noted she works with low-income residents who are very
dependent on bus service to get them to jobs and shopping. Many cannot get jobs if
there is no bus service. She is very pleased there is discussion about serving the Bonita She Road area as a lot of low-income residents and finding out.where low-income residents
been a lot of time spent studying the area nd
reside, so that bus service can possibly be provided to them.
Councilor Wilson stated he felt for a long time that Tigard was underserved by bus
service, so he is pleased by the proposal.
Councilor Woodruff stated lie was disappointed to hear the commuter rail is being
delayed, as well as the amount of time before it is online. He asked if it would be
2007 before the line will be operating.
Mr. Hansen explained that in order for the commuter ire to rutted, the
federal government has to give its approval and appropriate funds.
thing that is holding up the project is the idea for a commuter rail line to run between
two suburban locations, because generally rail lines serve areas between a suburban
area and a downtown area. There are questions about the ridership numbers to justify
the federal government to pay 50% of the cost. The location of the Cascade Square
stop in the Washington Square area is a hard area to serve because there is no easy
access to Washington Square. They continue to explore other options for a station as
well as a park and ride facility in that location.
Mayor Dirksen stated he looked forward to the opportunity to work with TriMet to
improve sidewalk infrastructure as well as accessibility to transit. He requested that
TriMet look at serving the Durham Road area, as a line in that area would provide
major access to one-quarter of Tigard's area, serve the high school, and provide a link
Page 9
Tigard City Council Minutes
Meeting of November 16, 2004
for those residents to Hwy. 99 and shopping area. He understands the difficulties
involved is more than just connecting existing lines, it Is a whole new area that is not
being served.
Councilor Sherwood noted before uaWO~ Griffith died a year
to improve service to Tigard indicated
he had dreamed about having
Mr. Hansen commented e frequent
service would not Just during peak hours, but also would be running In the
min
evenings and weekends. TriMet has found when there is this kind of service, people
use the line all hours of the day and night as well as on weekends. There is a double
and triple digit Increase in ridership on lines in other areas. There are other areas that
have found McLoughlin Blvd., where
are even more challenging thHwy. friendly. 99W, such as
frequent service has
hard to cross and is not pedestrian
been working well.
Mr. Mills stated he was pleased to hear about ODOT's possible inclusion of funds for
the sidewalk improvement program, as it will also help riders who have to walk to bus
stops.
Mayor Dirksen thanked Mr. Hansen for his written support of the City's request
probably helped as well.
5. REPORT AND DISCUSS RESULTS PLAN ICOMMUNITO DIALOGUE FORCE ENTSROM
DOWNTOWN IMPROVEMENT
Mr. Hendryx noted after Task Force was formed and the 12 members appointed, it
was determined that broader involvement was needed, so membership was increased
to 24 members. The committee originally started looking at some key projects for
the downtown area, especially in light of the commuter rail line planning that was
going on. Tigard received a grant from the State for $127,000 for one year to
produce the plan. Mike Marr will provide an update on the dialogue meetings that
have occurred. Barbara Shields had noted the dialogue meetings touched a couple
hundred citizens directly. In addition to the people who responded to the survey, this
issue has touched between 800 and 1,000 people. The upcoming December 4
workshop is an important step in the process, as it will validate the ideas identified in
the numerous dialogue meetings. Beginning in March, there will be another series of
dialogue meetings where the public will validate the plan and implementation
program. Everyone who participated In the fall dialogue meetings and the survey
were invited to the December 4 workshop. Councilors and department heads are
requested to be participating In the Ki aria workshop.
downtown businesses, setcet Mwith a embers wide
of
range of community groups, such as
Page 10
Tigard City Council Minutes
Meeting of November 16, 2004
the Long Range Planning staff, Barbara Shields, Beth St. Amand, and other staff
members, have been very involved in the project.
Mike Marr Introduced the Task Force members who were present: Carolyn Barkely,
]udy Munro, Martha Bishop, ]anice Arave, Marland Henderson, and Ken Dawson.
Mr. Marr stated the Task Force held over two dozen dialogue meetings with various
groups. After making a short presentation about the project, they tried to gather
ideas about what people thought the downtown should be like in the near future as
well as twenty years from now. What he found to be the most interesting was that for
the most part, the same information they received 10 years ago during the visioning
process was repeated now. In essence, people want downtown Tigard to become a
village, a business center, a community center, be pedestrian friendly, safe, and a
destination where they can spend time. The Task Force would like to create a plan to
encompass all those concerns, but there will need to be a partnership between both
the public and private sectors. Many people compared this to the new Bridgeport
Village project, which is actually smaller in area than Tigard's downtown area. Street
designs will need to be changed, structures redeveloped, property consolidated for the
benefit of a developer who will ultimately be found to develop a larger area, and
develop an economic development strategy. The Task Force continues to work with
the consultant and resolve some discrepancies that have arisen. One Idea the Task
Force feels is necessary is to set up a Tigard Development Commission, that would
function much like the Portland Development Commission, that would cant' out the
tasks of economic redevelopment, land consolidation, working with developers, and
overseeing projects. The one problem is that Tigard does not have the money or
staffing to take on the requirements of a Tigard Development Commission.
Ms. Munro stated she has seen a real ground swell of grass roots support for this
project There is a vision in the community that this will actually be built. She feels
that excitement can leverage the excitement when they talk with people about how
this can occur. The Task Force has recognized the barricades that are there, but if this
is going to be done, now is the time to do iL
Ms. Arave noted a lot of people do not understand what is going on, so there needs
to be a way to reach more people.
Mayor Dirksen stated Council would like to hear if the Task Force had developed a
communication plan to be used to reach more people. Cities have for a long time
recognized the problems with communicating with constituents. When Tigard made
the decision to convince voters to pass the bond measure for the library, the process
that was follows was probably the most successful program of communicating a task to
the citizens. The committee working on the library actually got sick of hearing about
it, but the City and library supporters pushed on. Even with all the outreach that was
Tigard City Council Minutes Page 11
Meeting of November 16, 2004
done, even a week before the election, there were some people who asked "what was
this about a new library?"
Ms. Barkley stated she almost holds her clients hostage until they hear her whole spiel
about the Downtown Plan. The Task Force has worked closely with TriMet on the
downtown commuter rail station, and another meeting Is scheduled this week to talk
about statlon amenities and how they propose the station to be set up.
Mr. Marr pointed out the Downtown Brochure that was included In the Council
packet. This was professionally designed and published at no cost to the City.
There was discussion about how the brochure could be Included in the next Cityscape
that is scheduled to be delivered by the end of November. This would supplement
the article in Cityscape about the December 4 Downtown Task Force event in the
Library Community Room. It was noted the date in the brochure needed to be
corrected.
Councilor Wilson suggested starting a public relations campaign now on a Citywide
vote to approve an urban renewal district for the downtown area. He noted the Port
of Portland sent out information about the importance of railroads to the region. At
some point, the Port will be going to the legislature to ask for public meeting to fund
private railroads, so they are starting a public campaign now to get the word out to
citizens of the region. He felt information in Cityscape was just the beginning point,
and should not stop until the time of the vote.
Mr. Monahan stated he would check with staff about inserting the brochure in the
December/January issue of Cityscape. The Task Force was requested to contact the
designer to make the change and for permission to reprint the brochure as an insert in
Cityscape.
Mr. Marr noted the downtown commuter rail line would not be right on Main Street.
In addition, TriMet's funding request is not as much as they had hoped, so many of
the design concepts developed a year and half ago were dropped. The Task Force
created a subcommittee to meet with TriMet representatives to try to salvage some of
the design ideas. Jeff Stagletter from PGE attended a Task Force meeting a couple of
months ago to talk about street lighting. The proposal TriMet made for lighting the
parking area was not an acceptable design.
Mayor Dirksen stated he talked with Joe Walsh, TriMet's final arbiter of what the
station designs are going to be, and will be meeting with him soon. He wants to find
out If there is something the City can do to supplement what TriMet is willing to do as
well as what kind of money it would take to upgrade the station to what Tigard would
like it to be.
Tigard City Council Minutes
Meeting of November 16, 2004
Page 12
Is working on the actual
Councilor Wilson noted he also talked with
foSteve rmationeabou~ products proposed to be
station design, who then sent him
used, but he is limited on products to be used.
Mayor Dirksen explained the commuter rail system is already $20 million over
budget. He did not know how u He first need tod take the upgrade the
solid figures the
a design Tigard would support.
possible cost before the City would be able to figure out how to approach this.
Councilor Wilson explained that for parking lots, the higher the pole, the more
efficiently the light is spread over the area. For poles 12 to 14 feet high where there
are pedestrians, less light is spread through the area so more poles are required for
lighting. It Is not uncommon for parking lots to have higher poles for that reason.
This is what TriMet has done ina all the
see nice decorative aghting, on thuse less e platforms, but
are higher. He was not offended
back off on the higher poles in the parking area.
Mayor Dirksen pointed out the designs the Task Force was presented was a more
traditional design for the station, which was basically a round pole with a couple of
boxes on top. Mr. Walsh stated the more traditional fixtures tend to be less efficient
than the modern mofixture, and when the re traditional looking fixtures. re This is something he becomes difficult to use m will be talking
more with Mr. Walsh.
Mayor Dirksen noted he is a member of both the Task Force and the City Council.
One concern expressed repeatedly by the public is that they want a place or places in
the downtown area to be used as a gathering place, a plaza, where people can
congregate. This is a perfect opportunity to include this into the plan for the
Downtown area. Another concern is the need to include private development into
the Downtown Plan. He feels there needs to be projects identified and the City take
on the task of a couple of public projects, while also encouraging private
redevelopment. There may also need to be public/private partnerships on some
projects. He stated he was bringing this up now because the City is going to be called
upon to make that financial investment.
Councilor Sherwood stated she feels this has Council's support, but there needs to be
a plan before money can be allocated for such a project. Councilor Moore stated
Council learned from the past that there has to be something physical to look at in
order to share with the public and draw support.
Councilor Woodruff noted there is growing enthusiasm that something is going to
happen In the downtown area, and that citizens are looking for substantial change, not
Page 13
Tigard City Council Minutes
Meeting of November 16, 2004
just tweaking or making a cosmetic change, but something really different from what it
is now. Other communities have some great examples they have accomplished. He
feels there Is a lot of support by the public.
Mr. Marr stated when he looked at the City budget as he was preparing for this
meeting, he wondered where are the dollars to do this without forming an urban
renewal district.
Mayor Dirksen noted if someone knew a better way than an urban renewal district, he
hoped they would have spoken up already. That has not been the case, so he felt the
urban renewal district would be the best option.
Ms. Barkley stated one problem with the urban renewal district is that it will require a
Citywide vote to approve an urban renewal district, which is why the City has not
already proposed one.
Councilor Wilson stated he didn't know anyone who would oppose it, but the
problem is people would vote no because they would think if the district was formed,
it would increase their taxes. Councilor Moore stated that was happened the last time
it was proposed. Ms. Barkley noted it would be difficult to educate the citizens any
differently. Councilor Wilson suggested starting now, but there needs to be a plan
ready to unveil when the discussion starts.
Mr. Marr noted citizens are interested in the Downtown Plan, and it will be hard to
maintain that interest for two, three, or four years before the City decides it has
enough money to do a major project.
Mayor Dirksen noted that until the plan is in place, the City cannot commit to
anything that might be contrary to the overall plan. He hoped that once the plan is
completed and unveiled, the City would be able to really move on it.
Mr. Marr stated he was loosing confidence the consultants will have a preliminary plan
by February. He hoped money for a couple of items could be plugged into the CIP
list even if the project is not fully identified. The Task Force has asked the consultant,
but he did not feel they are moving along fast enough to be able to identify a specific
project.
Mr. Monahan asked what kind of money might be needed. If the Task Force is
talking about including projects in the capital improvement program, it might be
possible to plug some money in the upcoming CIP program. It would need to be
c!iscussed with City Engineer Gus Duenas so the proposal could be included in the CIP
process that will have public review next spring. It may be difficult to include any this
coming year given there is no plan ye± He noted the major sources of revenue for
Tigard City Council Minutes Page 14
Meeting of November 16, 2004
the downtown area might be tax increment financing, as well as a percentage set aside
from capital improvement projects.
Ms. Barkley asked when Burnham Street Is scheduled to be improved. Mr. Monahan
explained it is not scheduled until 2007-08, but if there is a lot of support, it might
be able to be moved up in the CIP. That project had been Identified as part of a
larger program.
Mayor Dirksen noted the Downtown Plan Identified a short list of projects, which
included the Ash Street connection from Burnham to the railroad right of way.
Mr. Marr asked if the City could begin discussions with ODOT and the railroad about
obtaining right-of-way for the crossing of Ash Street over the railroad tracks. He has
been told this might be on hold because of discussion about the Wall Street project.
He felt the Ash Street crossing is a critical piece for the downtown area.
Mayor Dirksen noted that required a formal application process, which would take
several years to prepare.
Mr. Monahan explained when the City talked to ODOT about the Wall Street
project, the City was informed they needed a complete design of the entire Wall
Street facility before they would even consider the request. The design is finally to a
point where ODOT agreed to begin some meetings to discuss the proposed project.
Last summer during the budget session, there was concern expressed about the Ash
Street connection, and whether it was included in the Transportation System Plan.
He asked if there has been enough discussion so that will not be an issue if it was
placed on the CIP project list.
Mr. Marr noted the Ash Street Corridor would run from Burnham to Scoffins, with a
long-term plan to connect Ash Street to tie into Hunziker. He noted this corridor
would provide the circulation the downtown area is lacking. He noted when this
proposal was discussed, there were some negative comments presented, especially by
the residents who would be directly affected. However, most of the community sees
the Ash Street corridor as being reasonable.
Mr. Monahan noted Ms. Barkley had indicated the rest of the community might not
be aware of what is proposed for the downtown area. ODOT may indicate the only
way this would be feasible is if Ash were to connect with Walnut. It will be interesting
to find out if ODOT supports the signalization of Hall and Wall.
Mr. Marr stated he felt the entire Ash Street issue needs to be addressed as part of
the downtown village concept.
Tigard City Council Minutes Page 15
Meeting of November 16, 2004
Ms. Barkley stated she has talked a number of times to Angelo of Angelo's Catering
as well as Carl and Forest ]ohnson, and others who might be impacted. They are
concerned about relocating. Angelo just put a lot of money renovating his building.
There have been concerns expressed about how they might be impacted as a result of
passage of Ballot Measure 37.
Mr. Henderson noted the consultants presented a market analysis about this area,
which he suggested the Councilors also review. The last market analysis was
completed 15 years ago, and he thought the new material contained a lot of good
information. He noted the December 4 meeting would be a great opportunity to
provide a lot of information to the public about the Downtown Plan and what the
Task Force has been Involved with. The consultant is working on the feasibility
information as well as financial information. The Task Force has been requested to
begin putting projects together even before there is a plan ready to be submitted. He
felt the December 4 meeting would be a real eye opener to the public.
Mayor Dirksen noted the press release about the December 4 meeting was issued
today. It was noted the Chamber of Commerce would also send information about
this meeting to their members, especially business owners.
Mr. Monahan asked if Mike Stephenson could make the change to the brochure that
was discussed earlier and get permission to reprint the brochure in the Cityscape. Ms.
Arave stated they would try.
Councilor Woodruff noted there has not been much discussion about what will
happen if the urban renewal project is not approved. The small amount of money set
aside for Wall Street is not as important as doing something in the downtown area.
He asked if funds for Wall Street could be used in the downtown area. Mr. Monahan
explained funds for the Wall Street project was included as part of the library levy,
and those funds cannot be reallocated to some other project.
Mr. Marr stated it was frustrating to see $ 500,000 sitting there in the budget for the
Wall Street/Hall Blvd. intersection and signal, when there are a number of projects in
the downtown area that would cost $15,000 to $20,000 each.
Mr. Monahan responded the City is following the directions of the voters relating to
the library levy. The City had a very successful campaign to receive approval to build
the library. The whole idea for the Library Levy was that the money for the library
and other improvements would be done in accordance with what was proposed in the
ballot measure, and the community would see the results and give authority for
something else in the future.
Page 16
Tigard City Council Minutes
Meeting of November 16, 2004
Councilor Sherwood asked if it would be possible to combine the tax increment
financing and this project at the same election, or would it have to be on different
election dates. Mr. Monahan replied he thought both issues could be placed on the
same ballot, and possibly even the same measure. That is something staff will have to
investigate.
Mr. Hendryx noted the Task Force has done an excellent job and recognized the
number of meetings that has been held to reach this point. There were numerous
dialogue meetings with many groups to get their input. The December meeting is a
critical point in this discussion and noted the momentum that has been building in the
community. The dialogue meetings to be held in the spring are also critical, and
hoped the momentum will continue into next summer at which time it is hoped an
urban renewal district could be approved. This will take a concerted effort by the
Task Force, the City staff and Council to achieve that.
Councilor Sherwood noted she attended a Washington County meeting about a
proposed Hwy. 217 corridor project, and asked if there was a way the City's project
could connect to that effort.
Mr. Hendryx explained Washington County is looking at forming an urban renewal
district, which would run from Hwy. 26 (Sunset Highway) to Tigard. He noted there
would need to be a vote by Tigard residents to be included in Washington County's
urban renewal district as required by City Charter. Council will eventually have to
agree whether the portion of that project located in the City will be included with the
rest of the Washington County project. Washington County is currently conducting a
feasibility study, which will be discussed at their Policy Task Force next Monday. He
noted it might be financially advantageous for Tigard to combine with Washington
County's effort, as it would lower the administrative costs to be part of their program.
Councilor Wilson noted he had talked with County Chair Tom Brian yesterday, who
indicated there might be an opportunity to obtain federal funds for their project. Mr.
Brian was proposing that it would be a good idea for Tigard to join the rest of the
project, not that they were trying to take over Tigard's project, but where they could
help Tigard. He explained any urban renewal district for Tigard would require
approval by Tigard voters. Mr. Brian'indicated he was aware of that, and Washington
County's County Counsel is looking into that issue.
Mr. Henderson stated he had also heard Mr. Brian's proposal. As Mr. Brian
explained it to him, Tigard would benefit a lot from being part of the Washington
County program as Tigard is one of the most depressed areas of Washington County.
The whole urban renewal district from Hwy. 26 to Tigard would benefit from the
consolidated project.
Tigard City Council Minutes Page 17
Meeting of November 16, 2004
Mr. Marr stated he felt the County's plan could be part of Tigard's funding scenario.
Councilor Wilson noted the only vote that would be required would be for Tigard to
approve being included in the County's urban renewal agency, as required by Tigard's
charter. The rest of the project did not require any vote by Beaverton or Washington
County. By being Included with the County plan, Tigard would receive federal
money, money from the County, and potentially funds from other jurisdictions as part
of the larger urban renewal district.
Mr. Monahan stated that if Tigard chose to do any urban renewal district by itself, it
would be a hard sell. If Tigard's project is consolidated with Washington County, the
resulting urban renewal area Is larger. He thought two plans would have to be sent to
Tigard voters: the boundaries of the Downtown Plan, and the area outside the
downtown area, which would be part of the corridor plan.
Councilor Moore stated he feels the cart has been placed before the horse. There
needs to be a plan to be shared with the voters, but now funding issues are being
discussed. It seems the discussion is hopping all over the place. He believes that once
the plan is complete, funding will follow. He has been on the Council for nine years,
and if not careful, it will be another nine years before anything is done. However, this
is headed In the right direction.
Ms. Barkley explained her concern was this Committee was working very hard on a
plan for downtown, and if Washington County proposes an urban renewal district at
the same time and she is concerned what the impacts might be on the City's
Downtown Plan. She would not want to see the City's Downtown Plans aborted
because Washington County was proposing its corridor plan
Councilor Moore stated the Downtown Plan is what the City has control over. He
does not know anything about WAhington County's proposal.
Councilor Woodruff commented the City is committed that these efforts not fall
apart.
Councilor Moore stated this would involve public relations and public
information/education of the public about the plan and then the financing plan.
6. SKATE PARK UPDATE
Mr. Koeliermeier noted members of the Skate Park Task Force and one member of
the Parks ex Recreation Advisory Board were present tonight. He explained this is an
update of where the skate park Is, and the Task Force has looked at some of the
Tigard City Council Minutes Page 18
Meeting of November 16, 2004
physical issues of siting as well as funding Issues. The following are issues to update
the Council on the status of the skate park:
Site - Mr. Koellermeler noted Council had authorized the Task Force to move ahead
with the concept of building a skate park in the City Hall parking lot. The Task Force
has worked with staff, consultant and a skate park builder on a plan. One issue that
was faced was the impact of the skate park on of impact conducted by The results from the
codes and rules were reviewed and a very roping off the area that would be used more by the skate information than.any scientific study that
unsclendflc study probably provided could have been conducted. There he size of the skate park to 15,000 square t,
Park Task Force and staff to reduce th
rectangular in shape, which will preserve more parking area. The Task Force
members will probably Indicate their concerns that this is too small a facility. The
initial proposed skate park was going to b; 5 5000 square feet in such apway~ hattthe
has been agreed upon is to build the firs
next component can be tied in with the first area sometime in the future. recent
surveys -
the Community Support - The Skate Park Issue was addressed
incl tied results about the
Parks and Recreation Survey and the Vision Survey. 43%
level of community support for this facility. In the Parks ex Recreation Survey,
of the people favored a skate park using City funds, while 49% were opposed to the
use of City funds. There were four statements in the Visioning Survey that directly
supported the skate park out of 409 surveys returned.
Fund Raising - The Task Force has raised approximately $10,000 right now. The
Task Force met with a skate park builder, Dreamland, who is recognized as the
premier skate park builder in the local area. Dreamland provided information about
what a skate park of this size would cost, which was $529,000. Another proposal
received indicated the cost between $400,000 and $500,000. The staff and Task
Force, for planning purposes, felt the use of the higher number of $529,000 would
be safer in the long run to shoot for.
Fundin - The Task Force and staff are aware Council's previous position was not
Task Force has
committing any public funding to construction of this facility. The forming a
looked at many combinations and sources, including private funding,
and a
501(3) (c) organization, private grants, donation, public
combination of sources would
combination of all of those. The co
be the solution to get the skate park built at this time.
This all boils down to a policy question for Council. The Task Force and staff has
worked very hard and came to a consensus position that if this is to be built in the
foreseeable future, it would be necessary to ask Council to endorse application for a
Page 19
Tigard City Council Minutes
Meeting of November 16, 2004
public grant and approving the local match that most grants require. Fundraising will
still continue. Several people feel that the skate park should be included in the
community park section of the SDC. Others feel that skate parks should not be
eligible for SDC funds.
Conclusion - This boils down to a policy call by Council. The course of action staff
recommends in order to keep this program going and moving toward building a skate
park In the foreseeable future is to:
1) Agree to reduce the size of the skate park to 15,000 square feet at this time
with the design to accommodate future expansion into the area of the Niche
facility.
2) Continue to move ahead with public funding. Staff believes the use of SDC
dollars would be the way to go and in order to do that, Council would need to
designate skate parks to be a community park in the new SDC methodology and
policy which Council will be considering next week. If Council approves that
designation of skate parks being a community park, then staff could include
funding for the skate park In the next budget cycle.
3) Authorize staff to apply for public grant. Staff received updated information
today that the application would be due next month. However, Park Manager
Dan Plaza found that the grant with the December deadline has a lower
threshold of grant awards, while the April cycle grants are higher of $150,000.
Staff would recommend holding off submitting a grant request until the April
cycle.
Mr. Plaza noted the grants staff was considering are quite competitive. In the past,
the local government grant the City would be applying for generally approves at least
one or two grants for skate parks.
Mr. Koellermeier explained the other piece of the puzzle is the balance of
approximately $105,000, which would be the fund raising obligation of the Task
Force. He noted another concern since the last time Council talked about this is
whether Council wants to commit staff time toward fund raising activities.
Councilor Sherwood noted Tualatin's skate park fund raising effort was successful
because their mayor and council were very supportive and involved in the fund raising
effort.
Mr. Koellermeier Introduced the Task Force members who were present: Pat Biggs,
Mary Van Domelin, Connie Ramekers, Barry Albertson, Rich Carlson, and Sally
Harding.
Tigard City Council Minutes Page 20
Meeting of November 16, 2004
Mr. Monahan noted that Tualatin's Skate Park was mentioned. At last night's joint
meeting with the City of Tualatin and the Tigard/Tualatin School District Board,
Tualatin explained their fund raising program for their skate park. Mr. Koellermeier
alluded to the availability of Park SDC's for skate parks. Tualatin did not use their
Park SDCs for their skate park, as It was not included in uses eligible for Park SDC
funds. That was the reason Mr. Koeliermeier suggested that Tigard add skate parks to
the list of community parks so it would be being eligible for using Park SDC funds. He
distributed an e-mail message from Paul Hennon, which described the City of
Tualatin's fund raising program. (Agenda Item No. 6, Exhibit #1).
Mr. Koellermeier noted Council will be considering a revised Park SDC methodology
and rates next week and in December, which will raise Parks SDC more than 100%
on new construction. There will be more funds available for this type of expenditure.
Mr. Carlson stated there is no question the Task Force has been high-centered for a
period of time. The experience of other cities is interesting. Tualatin's skate park is
10,000 square feet, and Newburg's is the granddaddy of them all with 30,000
square feet. Both Tualatin and Newburg have indicated that if they had it to do over,
they would have made their skate parks bigger. Tigard's park of 15,000 square feet
is going to be bigger than Tualatin's and will receive more usage than Tualatin's. At
some point, Tigard is going to say the skate park should have been larger. At this
point, all that can be afforded is 15,000 square feet. That is a good compromise,
and helps get this project off dead center.
Mr. Carlson noted that there is community support. He was surprised when he read
the survey question, "If an election were held today, would you favor or oppose a
$400,000 bond measure to construct a skate park?" He did not feel people were
asked if they supported the use of City funds, but instead if they would approve a
special bond measure for a skate park. He noted that 43% of the responders said
"yes," which he feels represents a lot of community support. Less than 25% of the
City's residents have kids in school, but 43% of the population said they were willing
to pay extra out of their pocket for a skate park. He went through Dan Plaza's press
clipping file and found that three years ago, November 2001, the first meeting was
held concerning the possibility of building a skate park, and there was a lot of people
who attended that meeting. He believes the goal was that it was important to have a
skate park in Tigard, which is how this Task Force was created.
Mr. Carlson noted skateboard and in-line skating is the fastest growing sport in the
country. In Oregon, over 60 parks have been built, many in cities and towns much
smaller than Tigard. The City of Portland is planning to build 20 skate parks in the
next few years.
Tigard City Council Minutes Page 21
Meeting of November 16, 2004
Mr. Carlson noted it took 1-1 /2 years before the City Council got to the point of
agreeing the skate park could be built in the City Hall parking lot. The Task Force
looked at many other locations, including schools and parks, but all were
controversial. There has been a lot of enthusiasm, and some of the initial supporters
have dropped out, to be replaced by others. Originally, he thought the fund raising
was going to be a lot easier to do, but they have found there are not many people
willing to really put the time needed into this project. This group of busy volunteers is
all willing to take the time to do this. He discussed the possibility to moving forward
with a bond measure next May. He believes the fundraising can be done and the
skate park constructed.
Ms. Biggs stated the group lost one of their biggest fundraisers, when Al Heib died a
little over a month ago. Mr. Heib had contacts in the business community, so this
group needs to work on contacting the business community. She noted Newburg's
skate park Is used 24 hours a day, seven days a week, and it is not just a kid's sport
any more. The reason each one of the Task Force members are here is because they
support kids. She served on the school board for many years after her youngest child
graduated from high school. She then described the cost it takes to build and
maintain football fields, tracks, soccer fields, gymnasiums for basketball and volleyball,
as well as the costs for band and choir. All these programs have the physical plant, as
well as coaches, uniforms, maintenance of facilities, which are on an ongoing basis. A
skate park does not require coaches, uniforms, or much maintenance. Basically it is a
one-time cost of approximately $500,000 to build the skate park. She talked about
the fund raising efforts for the swimming pool, the soccer fields, track, stadiums, and
other athletic complexes.
Councilor Moore stated he believed the Council felt the skate park is a worthwhile
project. The City Council approved the use of the parking lot for a skate park. The
bottom line is, does the City have $150,000 to contribute to the construction of the
skate park.
Councilor Woodruff asked the Task Force members how practical it would be to raise
$105,000 when it has taken three years to raise $10,000. Ms. Van Domelin stated
the Task Force will be more aggressive at fund raising, but for some time they were
not sure they had a site, what it would cost, and the Task Force needed a lot more
information before they felt it was feasible to do a lot of fund raising.
Councilor Moore stated he would like to see how much support there actually is from
the community. He is concerned about applying for a grant, the City providing
matching funds, ear marking Park SDC funds for the project, and then finding out the
fund raising effort is lacking, so the City is asked to step in with more money so the
project can be built. He was looking to see if there was really overwhelming
community support and funds coming in to indicate community support.
Tigard City Council Minutes Page 22
Meeting of November 16, 2004
Councilor Sherwood asked if the City commits the funds, would it be easier to raise
the funds. Would it be easier to raise the $105,000 first and then come to the
Council. Ms. Van Domelin responded there would be community support if the City
Council were first really behind this project.
Councilor Wilson asked if the grant staff would be applying for requires a matching
grant. Mr. Koellenmeier stated the grant requires a local match. They plan to submit
a grant in the April cycle. Traditionally In the past, when grants have been applied
for, the City has to specifically state it has approved funding the matching funds.
Mr. Monahan noted the money the City received for Cook Park was from Lottery
Funds from the State Parks and Recreation Department. The reason the City
successfully received that $250,000 was because it was shown there was a
partnership with the community, including the soccer and baseball leagues. When the
City made their presentation, representatives from the various leagues and community
groups went with the City representatives. The reason he brings this up is the granting
agency needs to know there is a fund raising effort going on and that the City has
made a commitment of funds should the state funding be approved. All these
components are necessary as part of the grant application.
Mr. Albertson noted there are private foundations that other groups can apply to
which the City is not eligible as it is a taxing authority. Grants to the private
foundations need to know If the City supports the project and they want to see that
support up front. Support has to be stated up front, not after the fact, because the
foundations want to see if there is real community support besides the fund raising
effort.
Mr. Albertson asked what kind of funds could be expected from Park SDCs for the
skate park. Last night, Chris Bergstrom noted that when the City of Tualatin was
raising funds for their skate park, while it was a grass roots effort, it included a lot of
support from the Mayor and City Council. It was noted this was a very important
part of the community's support.
Councilor Woodruff stated some citizens might be concerned with spending
$500,000 for what they see as a slab of concrete. The Task Force members are the
ones who have done the research and understand what is reasonable and what it costs.
That Information needs to be shared with the community. He noted the Vision
Survey asked responders to rate projects they would be willing to spend public money
on, and skate parks were at the very bottom of the list. This is a big concern because
so many people did not feel public money should be spent on a skate park. At this
time, he would be hard pressed to commit public money to a skate park, especially if
the fund raising effort does not work out.
Tigard City Council Minutes Page 23
Meeting of November 16, 2004
spent. Council
Mr. Albertson stated this is where leadership ere money needs felt the
should say the public was wrong and this
Ms. Van Domelin stated she has attended meetings with Rob Bojanick and Mary Rose
Navarro of the City of Portland Parks and Recreation Department who work almost
full time on skate parks. In their view, skate parks have a negative stigma attached to
the sport, so they began an education campaign to change a negative attitude to a
positive one. One program they have Is posters in the elevators at the Portland
Building promoting skate parks. This ofsthis skate pink and to Indicate tthis~wi li beoa
the Councilors to become proponents
positive amenity for the City.
Councilor Wilson stated he is a landscape architect and has designed several skate
the cost is
parks. He noted
a tiny the tim. He neighborhood entry designed play
h i that
two skacte parks, one in
$70,000, whit
Hillsboro and the other in Forest Grove. They bus from Tigard and Beavertoneso
there were 200 kids there. Some kids ride
they could use that skate park. The reason skate parks are so expensive is they are
thick concrete at 4000 psi, are loaded with steel, and the finishing has to be perfect
or they are not skate-able. The two skate parks he was involved with have heavy
usage. Compared to a tennis court where only two or four people can play at a time,
which costs $50,000, a skate park is about 10 times the size of a tennis court but
used by 200 people at a time. This is a perception issue. Mayor Jim Griffith was a
staunch supporter of the skate park. He came on Council in the middle of the
discussion and has been surprised the City would not spend a dime on it. One
question he has, if the City Council agrees to put $100,000 or $150,000 into this,
what projects would be displaced.
Mr. Koellermeler responded the City is committed to programming and planning, and
the emphasis has been on trails. Regarding the list of parks that are identified, the
General Fund portion for Northview Park Development is $90,000 and $30,000 for
lack Park but they do not qualify for SDC's funds. The same applies to the next four
park projects. He did not believe any existing project would be displaced if Council
decided to use Park SDC funds for the skate park.
Mr. Plaza concurred he also did not see any projects being displaced on the Parks SDC
list should the skate park be added to the list. He noted Council will hold a hearing
November 23 on the Park SDC methodology and rates and if adopted, the rates
would go into effect January 1, 2005. There will be between $ 400,000 and $1
million in SDC fees collected annually. He had confirmed these figures with the
consultant to be sure.
Page 24
Tigard City Council Minutes
Meeting of November 16, 2004
Mr. Koellermeler stated the real issue that will slow development on other projects
such as the six park projects he mentioned is the funding that is not SDC eligible.
Mr. Plaza said there are $250,000 in projects that are SDC eligible but do not have
the funds for the other portion. The other portion needs to be from a variety of
funds such as general fund or grants, or a possible bond measure. Jack Park project
needs $30,000 and Northview Park needs $90,000 from other sources, and those
funds are just not available.
Mr. Koellermeler stated the question he needed Council's direction on is, Does the
Council want to use their grant application authority to apply for a grant to be used for the
skate park, and what projects might loose their non-SDC component be offset if the grant
for the skate park is successful? If the City were successful In a grant for $150,000 for
the skate park, what happens if the well runs dry for other projects. Tigard has been
very lucky in being awarded grants, but we probably will not get more than one or
two a year, so is the skate park a high priority?
Mr. Monahan stated he recalled when the City was looking at state funds from the
Trust for Public Lands, the Council decided It could submit the application but
Council had a certain amount of time to decide whether to accept the funding.
Theoretically if we knew what date that was, perhaps waiting to see if the grant
applications were successful that Mr. Albertson was applying for, as well as fund
raising efforts, before the City had to commit its funds.
Mr. Plaza indicated that if Mr. Albertson was successful in getting private foundation
money, there is a chance the grants might be significant enough that less SDC money
would be required. In addition, if the fund raising were successful, it would mean less
than $150,000 would be needed from the City.
Ms. Biggs asked if the skate park (15,000 square feet) was going to be built with the
design intent built in that it could be enlarged to 25,000 square feet. Mr.
Koellermeler stated he could not say at this time.
Councilor Moore noted the City Hall Parking lot is worth a certain amount of money
and asked if that fact will be noted in the grant application, so the granting agency
knows the City does not have to go out to buy property for the skate park, that the
site is already available.
Mr. Monahan replied that is a beneficial component, but that cannot be used as the
city's match. Councilor Moore stated it showed the City's support though.
Tigard City Council Minutes Page 25
Meeting of November 16, 2004
Mr. Albertson noted that when the grant application is prepared, that information is
included in the application. That information would particularly be favorable to
private foundations, because the land does have value.
Councilor Woodruff asked if the school district would be allocating any funds for the
skate park. Mr. Albertson Indicated the School District has not been asked to allocate
any funds. Mr. Carlson stated the School District donated $5,000 to the Tualatin
Skate Park.
Councilor Sherwood asked what Council needs to do tonight. Mr. Koellermeier
stated he needed to know from Council if the staff Is authorized to apply for this
grant.
Ms. Harding stated the City uses SDC's for trails, and some program is needed to
support kids. She noted she grew up in Tigard when there was not much
development and there were places for kids to go to hang out. Kids do not have that
today. Her son went to live with his dad in Tualatin when Tigard officials told her she
could not have a basketball hoop on the street. When her son lived In Tualatin, he
was constantly over at their skate park. As Councilor Elect, she attended the recent
League of Oregon Cities meeting. She heard a lot of people talking about other cities
building who have and are building skate parks, so she asked how they did it. The
number one answer she was given was that the project needed the Mayor and
Council's support.
Councilor Woodruff noted that no real decision is needed tonight, but staff needed to
know whether there would be strong Council support for funding the local match.
Mr. Monahan noted this will be helpful, especially because the Park SDC
methodology will be the subject of a public hearing next week, and staff needs to
know if a skate park would be an allowable expenditure of SDCs.
Councilor Woodruff stated he felt Council was in support of that, but he did not want
fund raising to stop just because the City would allow expenditures from Parks SDC's
on skate parks.
Mr. Monahan noted from the conversation, he feels
• staff can return next week and make skate parks an allowable expenditure of
Park SDC's,
• that Council is supportive of applying for a grant for the skate park construction;
• that Council will need to approve a letter of support at the time the grant
application is to be filed that it commits funds for the skate park.
Tigard City Council Minutes Page 26
Meeting of November 16, 2004
Ms. Ramekers stated she works with many kids at her job at the school district, and
many get stereotyped. The majority of kids is great and need something to do. The
skate park will be used a lot. She noted the upcoming pop can/bottle drive In
December.
7.
Ms. Harding stated that if you look at the City Newsletter, Cityscape, the number of
times the library had full court press, and more than just the front page. The skate
park has only had a paragraph here and there, generally on page 5 or 6. She asked
that Cityscape be used to provide an educational piece about the skate park.
Mr. Carlson urged a representative from the City Council attend the Task Force
meetings. Mr. Plaza used to attend, but there has not been any City representation
for some time. Their meetings are held on Monday nights because it was felt this
might be one night Councilors would be able to attend.
Councilor Elect Harding indicated she would like to serve as liaison to the Skate Park
Task Force.
COUNCIL GOAL SETTING DISCUSSION
Mr. Monahan noted that Council goal setting is generally held in January. The first
meeting in January is on the 11 and goal setting is held after that. He had two
proposed dates: January 17, which is Martin Luther King, Jr.'s birthday, is a City
holiday, so City facilities would be available. January 18 would be the normal
Council workshop, but Council could begin meeting at noon, break for dinner and
continue into the evening if necessary. Council could also consider a weekend
activity.
Councilor Sherwood asked if the meeting could be held out of town.
Mr. Monahan stated it could but would involve more details and a lot more expense,
as well as running into problems with the public. During the past few years, Council
has had very productive half-day sessions where members of the public have also
participated. The City has received positive feedback from the public saying that it is
great seeing the Council work on issues like it did, because this does not happen in
other meetings.
Councilor Woodruff stated he supports the half-day on January 18 beginning at noon
and going Into the evening if necessary. Other Councilors indicated they concurred.
Mayor Dirksen asked Councilors to check their calendars and to let him know if they
are not avallable on January 18.
Tigard City Council Minutes Page 27
Meeting of November 16, 2004
8. COUNCIL LIAISON REPORTS
Councilor Moore stated since he has 1-1 /2 months left on Council, he was concerned
about the liaison to the four water related boards he serves on, including the
Willamette River Water Consortium, Regional Water Provider Consortium,
Intergovernmental Water Board and the AWC. He does not participate on the
Portland water negotiations as that Is strictly on staff level. Some of those meetings
are held quarterly, monthly, bl-monthly, or as needed.
Mr. Monahan said he would provide Council with the most current liaison assignment
list. In addition, he had asked staff to write up information about each assignment,
indicating what each are all about, the time commitment required, where meetings
take place, but have not received that information from staff yet. His intention was to
bring that Information to the ]anuary goal setting session.
Councilor Moore stated It might not be necessary to appoint anyone for the next
1-1 /2 months. When he took over these assignments, he spent between 1 and 1-1 /2
hours talking with staff about each organization. Maybe that would be all that would
be required. Mr. Koellermeler has been great to keep him up to date about the water
issues.
Mr. Monahan stated he could ask Mr. Koellermeier to prepare the descriptions of
those four assignments. Anyone who takes these four assignments probably should
not take on too many other tasks, because the days and times of meetings vary, and
will almost prohibit anyone from taking on many other assignments.
Councilor Moore stated there would be a lot of involvement on the joint Water
Commission after the first of the year as they begin a public participation outreach
program. Another matter he has been involved with is the Visioning Task Force for
Transportation, which Gus Duenas supports.
9. NON-AGENDA ITEMS - None
Tigard City Council Minutes Page 28
Meeting of November 16, 2004
10. ADJOURNMENT
Upon motion of Councilor Woodruff, seconded by Councilor Sherwood, and unanimously
carried, to adjourn the meeting at 10:11 p.m.
Attest:
Mayor, tyo gar
Date: - / . 0
Tigard City Council Minutes
Meeting of November 16, 2004
4anc arv n, eputy ty ecor er
Page 29
CITY OF TIGARD
OREGON
PUBLIC NOTICE:
Assistive Listening Devices are available for persons with impaired hearing and should be
scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please
call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications
Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;
and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow
as much lead-time as possible. Please notify the City of your need by 5:00 p.m. on the
Thursday preceding the meeting date by calling:
503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices
for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA - NOVEMBER 16, 2004 page 1
AGENDA
TIGARD CITY COUNCIL WORKSHOP MEETING
NOVEMBER 16, 2004
6:30 PM
1. WORKSHOP MEETING
1.1 Call to Order - City Council
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications 8t Liaison Reports
1.5 Call to Council and Staff for Non Agenda Items
2. CITY OF TIGARD'S TREE BOARD ANNUAL REPORT - FY 2003-2004
• Staff Report: Dennis Koellermeler, Public Works
3. PLANNED DEVELOPMENT REVIEW COMMITTEE UPDATE
Staff Report: Jim Hendryx, Community Development
4. CITY OF TIGARD/TRI-MET MOU PROGRESS REPORT WITH TRI-MET
REPRESENTATIVE
Staff Report: Jim Hendryx, Community Development
5. REPORT AND DISCUSS RESULTS WITH DOWNTOWN TASK FORCE FROM
DOWNTOWN IMPROVEMENT PLAN COMMUNITY DIALOGUE EVENTS
Staff Report: Jim Hendryx, Community Development
6. SKATE PARK UPDATE
Staff Report: Dennis Koellenneier, Public Works
7. COUNCIL GOAL SETTING DISCUSSION
8. COUNCIL LIAISON REPORTS
9. NON-AGENDA ITEMS
10. ADJOURNMENT
I:WDM\CATHY\CCA\2004\041116.DOC
COUNCIL AGENDA - NOVEMBER 16, 2004 page 2
AGENDA ITEM #
FOR AGENDA OF Nov. 16, 2004 _
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE The City of Ti ard's Tree Board Annual Ke n - r r zvv.3izvv,+ rA/ ~l~
PREPARED BY: Matt Stine DEPT HEAD OK G CITY MGR OK~ _W Vy ' ~
ISSUE BEFORE THE COUNCIL
Review the annual Tree Board report for fiscal year 2003/2004.
STAFF RECOMMENDATION
Acknowledgement of the recommendations for the future as long term goals for the Tree Board's tree programs.
INFORMATION SUMMARY
Beginning in 2000 the City Council indicated a desire to enhance urban forestry activities. As a result, the City
authorized funding an employee to develop urban forestry activities. In the winter of 2001, Council created a Tree
Board as part of the City's quest for Tree City USA status. In the fall of 2001 Council approved a plan to enhance
and restore the native ecosystem in Fanno Creek Park. During the fall of 2002 City Council reviewed and
approved an ordinance that regulates tree-related activities on City property. At the same time, Council reviewed
and approved a resolution that created the Tree Manual, a document that outlines how trees will be maintained,
protected and replaced on City property.
This presentation will cover Tree Board Program activities from fiscal year 2003/2004. Additionally, information
will be provided pertaining to present activities and future goals for the Tree Board's programs. The presentation
will give an overall highlight of the program. The programs covered in the presentation will be the Street Tree
Planting Program, the Hazardous Tree Removal Program, the City Trees Program, Tree City USA, the Community
Development Program and the Ecosystem Enhancement/Restoration Program. Additionally, Community
Development staff will be present and provide an update to the code review relative to subdivision impacts on trees.
OTHER ALTERNATIVES CONSIDERED
This is an update only, no alternatives are being considered.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Community Character & Quality of Life
Volunteerism. The Tree Board Program has shown many successes due, in large part, to the interaction
with volunteers (i.e., tree planting, site preparation, Tree Board). Approximately 300 total hours.
Co:rmurdty Aesthetics: The Tree Board Program enhances and improves the aesthetics of natural, park and
landscaped areas throughout the city.
Growth & Growth Management:
The Tree Board Program
Providing for natural environment and open space throughout the community: ark and landscaped
enhances and improves the quality, aesthetics, effectiveness and efficiency of natural, p
areas throu out the city.
Urban & Public Services
Parks & Greenways: The City educates and supports citizen efforts to understand the importance of
floodplains and how the areas are managed and protected: The Tree Board Program enhances and
improves the quality, effectiveness and efficiency of natural areas and floodplains throughout the city.
Water & Stormwater: Develop a management plan for storm water facilities: The Tree Board Program
enhances and improves the quality, effectiveness and efficiency of natural areas, floodplains and waterways
thus having a beneficial impact on the damaged creeks/waterways, the Endangered Species Act and the
quality of stonmwater runoff.
ATT ACHMENT LIST
Power Point presentation.
FISCAL NOTES
The recommendations for the future will
StormwateritManagementfunds Water Quality/Quantity Fund~n the
General Fund and also from funds in
10
Entered into the Record on
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AGENDA ITEM # 3
FOR AGENDA OF A
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Planned Develo ment Review Committee e
PREPARED BY: Morgan Tracy DEPT HEAD OK TY MGR OK
ISSUE BEFORE THE C UNCIL
Council has requested an update on the Committee's progress in evaluating potential changes to the Planned
Development (PD) Standards (Chapter 18.350 of the Tigard Development Code).
STAFF RECOMMENDATION
Receive an update.
INFORMATION SUMMARY
On January 270' 2004, the Tigard City Council adopted resolution 04-08, establishing a committee to review and
possibly recommend changes to the Planned Development section of the Community Development Code. The
committee has been meeting on a monthly basis to discuss the issues surrounding PD's, factors that affect
development decisions, and potential options to incorporate into revised PD language.
OTHER ALTERNATIVES CONSIDERED
None.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Growth and Growth Management
ATTACHMENT LIST
Status Report Memorandum from Staff
FISCAL NOTES
N/A
CrrY Of TIGARD
Community Oeve&pment
Shaping A Better Community
MEMORANDUM
CITY OF TIGARD, OREGON
13125 SW Hall Boulevard
Tigard, Oregon 97223
(503) 639-4171
Fax 684-7297
TO: City Councilors
FROM: Morgan Tracy, Associate Planner
DATE: November 16, 2004
SUBJECT: Planned Development Review Committee Update
The PD committee was created via Resolution No. 04-08 on January 27, 2004
Interviews were set up and committee members were selected. The nine member committee is
comprised of. 5 citizens, 2 planning commissioners, one representing an environmental
perspective, and one representing a building or engineering perspective. The first meeting was
held April 12, 2004, and the committee has met five times. Due to a shortage of staff, and an
upsurge in applications, meetings were suspended for two months in the Summer.
The committee is charged with evaluating the current Planned Development Chapter (Tigard
Development Code 18.350) and determining if changes are merited. From that review, the
committee is to recommend changes to the ordinance.
Based on the relative lack of exposure the committee members have in administrating land use
regulations (with the exception of the planning commissioners), several meetings were held to
educate the committee on land use law, takings issues, the planned development history, land
constraints in Tigard, tfactors affectin how
is focus to specific isis developed. After sues with the Planned l Development Chapter
been laid, the committee turn
and specific code provisions.
At the committee's last meeting on November 1 Oth, members began assessing those specific
changes, including revising the purpose statement, and establishing the broad goals to determine
the direction for specific language changes. Depending on the extent of those changes, it will
likely take at least two more meeting to complete the committee's recommendations.
After the committee comes to a general consensus on the specific recommendations, ordinance
provisions will have to be drafted and reviewed by the committee. This will be followed with
hearings by both the Planning Commission and City Council. Through the course of these
hearings, the final ordinance changes will be adopted.
It is the committee's intention to have a draft proposal for Planning Commission review early
next year. However, until the level and detail, as well as the breadth of the proposed changes is
scoped, it is difficult to determine the duration this process will take. The committee is interested
in seeing these changes move forward in an expedient, but more importantly prudent, manner.
Careful language construction is crucial in the success of these revisions, and this work will also
need to be balanced in light of the existing workload and the laws related to processing
development applications that are now pending. If it is determined that comprehensive plan
policies are involved in the proposed changes, the process could be even more complex and time
consuming.
Moreover, the recent passage of Ballot Measure 37 clouds the timeline forecast even greater. As
you are already aware, there are a great number of uncertainties as to how this measure will be
implemented, and what sorts of impacts its passage will have on any future code amendments,
especially when greater restrictions are proposed. Staff will keep the committee up to date on the
City's efforts to comply with and respond to Measure 37 compensation claims. The Council will
ultimately review the recommendations of the committee and will need to determine at that time
the benefit/risk of adopting code provisions consistent with those recommendations.
AGENDA ITEM # V
FOR AGENDA OF 11/16/04
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Ci of"1 i ard~ t r-Met MV u rru C~~ n~ . w=u= _ _ -
- 0--klA '06d-
DEPT HEAD OK Y"CI MGR OK't V~'''
PREPARED BY: Duane Roberts
Discussion with TriMet representative regarding progress achieved under the 2003 Tigard/TriMet
Memorandum of Understanding (MOU) for improving transit services within the City.
STAFF RECOMMENDATION
Council discuss with the regional transit agency representative any local transit-related issues regarding
MOU implementation.
INFORMATION SUMMARY
Council has a long term goal of improving access to transit. In furtherance of this goal, in December 2003,
Council considered and adopted a City/TriMet MOU to formalize a partnership to plan for local service and
pedestrian improvements. The purpose of the present discussion is to review progress made during the past
ten months toward meeting the three MOU goals of improved local coverage, improved access to transit, and
maximizing transit ridership.
The attached memo overviews City and TriMet efforts to date to accomplish the goals.
Attached also is a revised City/TriMet MOU. The timeframe of the original MOU was tied to the completion
date for Commuter Rail. The new MOU is revised to reflect the change in Commuter Rail startup to FY 07
from FY 06. The revised MOU also includes some wording changes requested by TriMet's legal office.
The substance of the agreement remains intact, however. Staff will return to Council in December 2004 for
adoption of the updated MOU, which has been reviewed and approved by the City Attorney as to form,
following City Attorney-initiateted modifications agreed to by TriMet.
OTHER ALTERNATIVES CONSIDERED
NA
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Transportation and Traffic, Goal #3, "Alternative modes of transportation are available and use is
maximized."
ATTACHMENT LIST
Attachment #1: Year One Progress Report/City/TriMet MOU
Attachment #2: Memoramdum of Understanding.
FISCAL NOTES
NA
a
9
u';
Attachment 1
Year One Progress Report
City/TriMet MOU
Introduction
In 2003, Tigard became the first suburban city selected by TriMet as a target for
local service and pedestrian improvements. In December of last year, Council
considered and adopted a memo of understanding (MOU) with TriMet to
formalize a partnership to plan for these improvements. Within the MOU each
party commits to working together over the next three years to put new ideas for
local transit improvements into action. The three basic goals of the partnership
are:
Improve local coverage (by providing new and reconfigured service)
• Improve access to transit (by providing pedestrian & park and ride
improvements)
Maximize transit ridership
The present memo provides an update on City and TriMet efforts to date to
accomplish these goals. The memo includes sections on community outreach;
commuter rail; service improvements; and sidewalk improvements and other
pedestrian amenities, including shelters and benches.
Accompanying this memo is a revised City/TriMet MOU. The timeframe of the
original MOU was tied to the completion date for Commuter Rail. The new MOU
is revised to reflect the change in Commuter Rail startup to FY 07 from FY 06.
The revised MOU also includes some wording changes requested by TriMet's
legal office. The substance of the agreement remains intact, however. Staff will
return to Council in December for adoption of the updated MOU, which has been
reviewed and approved by the City Attorney as to form.
By way of overview, most transit ridership generated in Tigard is to Portland
(53%), with 17% of trips staying within Tigard and 16% destined for Beaverton.
Altogether, 4,555 weekday boardings take place within the City. Figure 1,
shows current transit service in Tigard by bus line.
Community Outreach
Beginning in April and ending in October of this year, City and TriMet staff held a
series of "roundtable" and other outreach meetings in the community. The
meetings carried out the MOU "Community Outreach" strategy to review transit
needs identified in the Tigard Transportation System Plan and Transit Action
Plan. The stakeholder groups included local social service and affordable
housing providers, the Planning Commission, the Downtown Improvement Task
Force, and the Chamber of Commerce Business Advocacy Committee. The
Westside Transpo Cation Alliance also was contacted for ideas.
Examples of comments/suggestions among the many received include:
providing new service on Bonita Road, providing park and rid lots along Pacific
Highway, providing new service along Barrows Road, providing more
connections to east County high tech areas, adding more shelters along Pacific
Highway, adding a new crosswalk on Greenburg Road, and relocating an
existing bus stop on Hall.
As part of the process to identify needs, a city-wide open house took place on
October 28th. The meeting format included individual discussion stations on
Commuter Rail, changes to Line 38, changes to Line 76, access and amenities
(sidewalks, shelters, etc.), and ideas for future service. A chart (Fig. ) and map
illustrating all the comments received at the previous stakeholder meetings were
displayed. Despite major efforts by TriMet and the City to publicize the event,
including a 1,100 piece mailing, only eight people came to the open house.
These eight talked to City and TriMet staff and completed comment sheets with
their ideas for service and pedestrian improvements.
Commuter Rail
The construction and opening of the Commuter Rail line is the major transit
initiative in Tigard. As just indicated, the opening is scheduled for fall 2007.
Currently, commuter rail d'soa~nd complete. Design is scheduled 00% complete by May 2005, it
90% complete by the end of the year
construction completed in early 2007.
Two of the five proposed Commuter Rail stations currently are located in Tigard.
These are referred to as the Downtown Tigard and "Washington Square"
stations. The site of the downtown station has been determined, as have the
main infrastructure improvements, such as parking, needed to facilitate its
successful operation. In the case of the Washington Square stop, TriMet
continues to study options for its siting. Until recently, Suburban Propane on
Cascade Avenue had been the preferred site, but is being reconsidered by
project planners due to its high acquisition cost and to public safety concerns
expressed by the Tigard Police Department. The public safety concerns relate to
the distance between the proposed station and park and ride lot and to the
generally poor visibility of each area. Should the station be located at the
propane site, train riders would have to walk to Scholls Ferry in order to catch a
lack of proposed at the
bus, a distance of some 1,000 o feet.
width of Cascade Avenue and connections
station itself is due to the
turnaround room at the propane site.
Another problem with the Washington Square station that project planners are
working on is that ridership projections were based on the assumption that there
would be a shuttle. TriMet does not plan to provide or operate the shuttle,
however. Washington Square, the station's namesake, also has expressed no
2
interest in providing the shuttle. In the mall's case, this is because Commuter
Rail presently is designed to operate only during the morning and evening rush
hour, a schedule that serves employment centers but not shopping center
customers. The most plausible model for shuttle service would be a route that
serves employment centers located in the vicinity, such as Lincoln Center,
Creekside Corporate Center, Nimbus and Koll Business Centers, plus
Washington Square.
Because of the shortcomings associate with the original site, TriMet currently is
looking into a possible location on Hall Boulevard, where many close by bus
connections (on Lines 45, 62, 92) would be available. According to TriMet staff,
meetings with the new owners of the View Master site are in progress. As of this
writing, TriMet representatives continue to meet with these owners.
Service Improvements
As part of the local coverage goal, City and TriMet staff have been working to
determine which areas should be served with additional and/or reconfigured bus
service. Service improvements presently being evaluated are highlighted below.
Line 38 - Lake Oswego/Tualatin. Under active consideration for near term
implementation is providing new service on Bonita Road by rerouting Line 38 to
serve this road, with its concentration of low-income apartments, and to provide a
connection between Tigard and the Kruse Way employment area. As illustrated
in Figure 3, this change would be coupled with new local service along SW 72"d
Avenue to replace the loss of service to the Tualatin Transit Center resulting from
the proposed rerouting of Line 38. The Bonita service would run on a Commuter
schedule, i.e., every 30 minutes from 6:00 AM to 9:45 AM and from 2:30 PM to
7:15 PM. An associated change being studied is diverting the new service on
SW 72"d to Sequoia Way to provide better access to businesses currently being
served by the SW 72"d route.
Line 76 - Beaverton/Tualatin. This line is programmed for upgrading to
Frequent Service beginning in FY 2007. This improvement will provide 15
minute service along Greenburg Road. According to TriMet, this will result in a
greater share of riders using the line for travel within Tigard.
Line 78 - Beaverton/Lake Oswego. When 76 transitions to a Frequent Service
route, TriMet is considering rerouting Line 78 from Greenburg Road to Hall
Boulevard, which presently is unserved between Locust Street and HWY 99.
Washington Square Loop. TriMet is evaluating moving buses off Washington
Square Road (the perimeter road) to improve travel times and access. This
change would affect lines 43, 76, and 78. Buses now using the perimeter road
would use Greenburg Road and Hall Boulevard to enter and exit Washington
3
W
J
Square. Travel times and access would be improved. The mall management
supports this change.
Lines 62 and 92. TriMet is analyzing the cost/ridership of rerouting either 62 or
92 onto Barrows Road and looping back to Scholls Ferry (around the so called
football). This route would serve the densely developed Bull Mountain north
slope area and the Progress Quarry Town Center site as it develops during the
next several years. The reroute would provide new service to Barrows Road
and improve Bull Mountain north-south connections. TriMet plans to model
ridership to see if and when either the 62 or 92 could cost-efficiently serve the
"football" area.
HWY 99 Park and Rides. TriMet is contacting two or three churches along HWY
HWY 99 areas. This
is
99 t discuss the use of their arking he de pc ency of bus rider parking along ride
is intended to address
identified in outreach meetings.
Sidewalks
TriMet has completed a comprehensive evaluation and mapping of sidewalk
gaps in the vicinity of bus stops. City and TriMet staff currently are working
together to prioritize needed sidewalk improvements throughout the City. Adding
sidewalks will help to provide a safer, more secure walking environment than the
street. The City's established sidewalk infill priority is sidewalks near schools.
At the same time, for those school children who don't live within walking distance
of their school, sidewalks are needed to bring the children to school bus pick up
stops and to provide a safe place for them to gather and wait to be picked up.
Many of these same streets also provide walking routes to transit stops. The
point being made is that a focus on serving school children is compatible with
infill projects that also improve transit access.
Some three months ago, the City completed a sidewalk infill project between
HWY 99 and the Village at Washington Square apartments. Early next year, the
City is scheduled sidewalk side of Commercial Street between
Lincoln Avenue and Man Street. Both projects were awarded major CDBG
funding and support transit access.
City grant applications currently are pending for additional transit-oriented
sidewalk projects. These include $370,860 in ODOT Bicycle/Pedestrian Grant
funds to provide sidewalks along both sides of Frewing Street from Ash Avenue
to HWY 99, Garrett Street from Ash Avenue to HWY 99, 69th Avenue from Pine
Street to H imprand ovements would 1vbring riders to stops eon HWY 99, thesCity saprimary all
of these transit corridor.
4
Garrett Street ($158,000) and Frewing Street ($268,213), along with Hall
Boulevard from the Village at Washington Square Apartments to Spruce Street
($136,725), and Center Street from Lincoln Avenue to Greenburg Road
($114,090), also are up for future CDBG funding.
TriMet has contributed letters in support of all the City's current-year grant
applications, and each of the application narratives talk about the City/TriMet
MOU relationship. If funded and built, all of the named projects would improve
access to bus stops and create a safer and more transit friendly community.
The local matching funds for these projects primarily would come from the Storm
Sewer Fund and would cover associated drainage improvements. Other City
funds for sidewalk projects are included in the 5-year City Streets CIP. The
amounts include $75,000 this year and $100,000 in each of the subsequent four
years. Various candidate projects are being considered for this year's allocation.
The TriMet spread sheet and City priorities will inform the project selection
process.
Bus Shelters
Another goal of the City/TriMet partnership is to improve the bus stop waiting
environment. This environment includes a safe place to wait, shelters, benches,
trash receptacles, and lighting. According to TriMet, the cost of a shelter is $3-
5,000, exclusive of pad. Based on outreach comments, the most needed
shelters are at Bonita/Hall and HWY 99/Bull Mountain Road.
TriMet has done some preliminary design work at the existing HWY 99/13ull
Mountain Road stop. Because of the steep slope immediately behind the stop, a
retaining wall would be necessary if a shelter is to be placed there. A preliminary
cost estimate for the wall soon will be available. Another option under
consideration is to move the stop to the far side of the intersection, i.e. east or
inbound, where there is a wider flat area and where a retaining wall would not be
required. An added cost is that sidewalk would need to be built to the relocated
stop. The comparative cost of the alternative solutions will help determine which
one is chosen, as will available funding sources.
The City Engineering Department is looking to see if a sidewalk can be extended
from the Hall/Bonita intersection to the Edgewood Manor Apartments. If a
sidewalk is feasible within the road's narrow shoulder, which includes an abrupt
drop off behind it, a new stop and shelter may be placed at the apartment site.
The new stop would meet two purposes. It would serve proposed new service
on Bonita and would allow the existing 78 stop located along Hall on the other
side of the Bonita intersection to be eliminated. Its removal would address on-
going reports of vandalism and drug use by the single family residents located
behind the stop.
TriMet has provided a spreadsheet and map (Figure 4) of boardings for each bus
stop within Tigard. According to this for a shelter (a minimum of 45-50 weekday boa dings)
currently meet warrants
but currently lack one. These five are:
HWY 99 & Royalty (in-bound)
HWY 99 & Bull Mt. Road (in-bound)
Greenburg & Center (north)
Main & Scoffins (west)
Main & Scoffins (east)
Joint City/agency field visits have been made to each of these locations. The
physical limitations of the Bull Mountain stop were discussed earlier.
A short term goal is to have shelters installed at all of the City stops that qualify
for one. The main problem with making progress on stop amenities is a TriMet
maintenance budget shortfall. The agency does not have the resources to
maintain new shelters. Maintenance includes up to twice a week trash pick up
and cleaning, and TriMet reports that it is servicing as many shelters as it current
can.
Benches
TriMet places benches in high ridership areas, usually in places where a shelter
will not fit and in transit centers. In addition to the TriMet benches, known as
premier benches", commercial or advertising benches are placed at bus stops
by private businesses. Current City policy requires
benches.ptacl has aesulted
locations that have benches, including both types of This
n the trash the City, because the private bench
in advertising benches being removed
owners do not wish to
Potential solutions to the long term cost of maintaining new shelters and benches
could include an "Adopt-a-Stop" program, or sponsors for trash pick up; some
form of City participation in shelter and/or bench maintenance; or a change in
City policy requiring trash cans in conjunction with all benches, independent of
the amount of bus stop use.
Remainin4 Tasks
Assuming Council approves the one year extension, the City/TriMet MOU will run
another three years. Tasks that remain to be tackled include the maintenance
issue just highlighted, a detailed prioritization of sidewalk gap needs, an
evaluation of pedestrian crossings at bus stops, and a study of bus stop lighting
needs. As an illustration of poor or no aiting at lighting busostop sometimes
can be bypassed at night because
6
The big issue of new service to unserved areas of the City also remains to be
dealt with. This is the main long term transit issue to be worked on during the
time ahead. Other tasks include promotion of the Job Access Program and
transit marketing to businesses and households.
As alluded to throughout this report, during the past several months, TriMet has
devoted a substanial amount of staff time and technical expertise to solving
Tigard's transit problems. The goal for the next three years of the MOU is to
build on and continue the progress made so far, with the two sides working
together to improve transit in the Tigard community by being creative and
innovative in a time of limited resources.
When the MOU was first adopted in late 2003, Council commented on the
absence of any benchmarks with which to measure progress in achieving the
agreement's goals. Next year, staff proposes to use the change in the number of
weekday boardings taking place in the City (currently, 4,555) as a rough
benchmark by which to measure overall progress. Other reference points could
include:
new areas served
lineal feet of new transit-oriented sidewalk
number of new shelters, benches, and other pedestrian amenities
Job Access and marketing activities
i/Irpn/d uane/drrtrimet.council.l 1-04
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Figure 2:
Tigard Community Outreach Comments
1
Service on Hall Blvd. north of
-
Lines 43, 78, or
i
Social Service Providers,
Downtown Task Force
•
Connect Lincoln Center to
Washington Square; The Village
Ridership, outreach, funding,
sidewalks, operational analysis, time
Pacific Highway
ce
new serv
with Line 76 Frequent Service
2
Connections between
Lines 43, 76, 78,
Tigard Transportation System
Primarily serves employees
Ridership, outreach, funding,
operational analysis,
sidewalks
Commuter Rail, Nimbus
or new service
Plan, Washington Square,
,
station placement
Business Park, Washington
City staff
3
Square, & Lincoln Center
Frequent Service on line 76
Line 76
Tigard Transportation System
TriMet's 17th Frequent Service Line
Outreach, funding, sidewalks
Plan, ThMers Transit
Investment Plan
4
Use Commercial Street instead
Line 76
Planning Commission
Faster and will serve apartments
Outreach, sidewalks, operational
of Greenburg to cross Pacific
analysis
5
Highway on Line 78
Better connections to Lake
Lines 38, 78, or
Downtown Task Force
Connect downtown Tigard & Lake
Ridership, outreach, funding,
Oswe
o
new service
Oswego
sidewalks, operation I analysis
8
g
Connect Bontta with Tigard TC
Lines 38, 78, or
Tigard Transit Action Plan,
Connects Bonita to downtown Tigard
Outreach, sidewalks
via Hall Blvd.
new service
Social Service Providers,
TriMet's Transit Investment
Plan
7
72nd Ave. - Hunziker to Tualatin
Lines 38, 45, or
Tigard Transit Action Plan
Connect dowtown Tigard & Tualatin
Outreach, operational analysis
Park & Ride
new service
Park & Ride; Potential to serve
Sequoia Rd.
8
northlsouth
Intra-Tigard
More
Lines 38, 45, or
Tigard Transportation System
Local circulation within Tigard,
Ridership, outreach, funding,
,
,
service
new service
Plan, Social Service
connecting to downtown Tigard
sidewalks, operational analysis
Providers
8
Service on Durham Rd.
King City Shuttie
Tigard Transporation System
Connect Hall to Pacific Highway
Ridership, outreach, funding,
or new service
Plan, Tigard Transit Action
operational analysis
Plan, Downtown Task Force,
Planning Commission
10
Service on Bull Mountain Rd.
Lines 12, 94, 95,
Tigard Transit Action Plan,
Growing population
Ridership, outreach, funding,
operational analysis
sidewalks
or new service
Social Service Providers,
,
Downtown Task Force,
Planning Commission
11
Service on McDonald to Gaarde
Lines 12, 94, 95,
Tigard Transit Action Plan,
Improve service in growing SW
Ridership, outreach, funding,
Ito 135th Ave.
or new service
Planning Commission
M=2
sidewalks, o rational analysis
12
Service on 135th
Line 45 or new
Downtown Task Force
is occurring in this
1:
Ridership, outreach, funding,
service
area
operational analysis
13
Connect Barrows Rd. to Murray
Lines 62, 92, or
Planning Commission, City
Dense development; Conned to
Ridership, outreach, funding,
Blvd
new service
Staff
Silicon Forest corridor (Hwy. 26)
sidewalks, operational analysis,
,
Murray extension
14
Frequency increases
All lines
Tigard Transportation System
Improve travel options by improving
Ridership, funding
Plan, TriMet
frequency of service
15
Improve park & ride access
New park & rides
TriMet, Tigard Transportation
Improve local access, espeically to
Funding, available land, outreach
System Plan
Frequent Service, by adding small
"pocket" park & rides
16
Improve pedestrian access to
New sidewalk,
Tigard Transporation System
Allows for easier access to bus stops
Funding
transit
crossing
Plan, TriMet
and faster boarding
improvements,
curb cuts.
17
Add bus stop amenities
New poles, signs,
Tigard Transportation System
Bus stops are more identifiable and
Ridership, outreach, funding, space,
lighting, shatters,
Plan, TriMet
comfortable
city regulations
schedules, and
benches
Figure 3:
1 inp 38 Tiaard Proposal
5/04
Figure 4:
Ti a'ed Bus stoles a`A shelters
Attachment 2
MEMORANDUM OF UNDERSTANDING
DEVELOPMENT OF TIGARD ACCESS PLAN
PLANNING
Dated: October 7, 2004
Among: The Tri-County Metropolitan Transportation District of Oregon, a mass transit
district organized under the laws of the State of Oregon ("TriMet")
And: The City of Tigard, a municipal corporation organized under the laws of the State
of Oregon ("Tigard")
RECITALS
A. TriMet owns and operates a public mass transit system serving the Portland
metropolitan area including a rail system operating from the City of Gresham to the City of
Hillsboro. Together with Washington County, TriMet is currently planning to construct the
Wilsonville to Beaverton Commuter Rail Project ("Commuter Rail"), a 14.7-mile commuter rail
line between Beaverton Transit Center and Wilsonville.
B. Development of Commuter Rail in the Highway 217 corridor provides TriMet
and Tigard with a unique opportunity to cooperatively achieve their common goals in the Tigard
area (the "Area").
C. TriMet and Tigard are committed to developing a Tigard access plan (the "Access
Plan") to provide for a comprehensive process that will capitalize on the regional efforts
surrounding Commuter Rail, in order to improve access, leverage public and private investments,
and enhance and promote mobility options in the Area.
D. This Memorandum of Understanding is intended to document the understandings
of TriMet and Tigard with respect to development of the Access Plan.
UNDERSTANDINGS
I . Development of Access Plan/Planning Coordination of Projects. It is
understood that TriMet and Tigard will meet regularly to develop the Access Plan which efforts
shall entail coordination by the parties in planning for projects related to improving access to
public transit in the Corridor. The particular projects selected for planning to be included in the
Access Plan shall be subject to the mutual agreement of the parties. Types of projects to be
included in the Access Plan may include, but not necessarily be limited to:
■ Bus stop improvements
■ Transit preferential improvements for buses
■ Pedestrian access improvements
■ Bike access improvements
■ Public Information (maps, etc.)
In addition to development of the Access Plan, a final report prepared by the parties will identify
longer term projects.
2. Changes to Bus Routes: It is understood that TriMet will examine and may
implement changes to bus routes in order to improve access to public transit in the Area.
3. Community Outreach: It is understood that, in order to involve community
members in all aspects related to the Access Plan, TriMet and the City will develop and
implement a community outreach strategy targeted toward the diverse community and business
members that comprise the Corridor.
4. General Provisions:
a. 'T'erm: This Memorandum of Understanding shall be in effect from
December 1, 2004 through the opening of Commuter Rail, and may be extended by mutual
agreement of the parties hereto.
b. Withdrawal: Either party may withdraw from this Memorandum of
Understanding, without penalty or liability of any nature, by providing the other party to this
Memorandum of Understanding with ninety (90) days prior written notice of its intent to do so.
C. Independent Contractors, No Agency: In connection with this
Memorandum of Understanding, each party is an independent contractor for all purposes and
will have no authority to bind or commit the other.
d. No Third Party Beneficiaries: TriMet and Tigard are the only parties to
this Memorandum of Understanding, and as such are the only parties entitled to enforce its
terms. Nothing in this Memorandum of Understanding gives or shall be construed to give or
provide any benefit, direct, indirect or otherwise, to any third party unless such third party is
expressly described by name in a modification or amendment to the Memorandum of
Understanding, and such third party is intended by the parties hereto to be a beneficiary of such
modification or amendment to this Memorandum of Understanding.
e. Notices: All notices and communications under this Memorandum of
Understanding shall be directed to the representatives designated below:
For Tri-Met: Tom Mills
Tri-Met
4012 SE 17th Avenue
Portland, Oregon 97202
(503) 962-4883
For Tigard: Duane Roberts
City of Tigard
13125 SW Hall Blvd
Tigard, OR 97223
503-639-4171 ext 2444
Any notices or communications hereunder shall be in writing and deemed effective if deposited
in U.S. Mail (Certified return receipt), hand delivered, or transmitted by facsimile with
successful confirmation.
f. Integration: This MOU contains the entire agreement between the parties
as to the subject matter of this MOU and the parties have no obligations except as expressly
stated herein. Any waiver, consent, modification, amendment or change to the terms of this
MOU must be in writing and signed by the authorized representatives of each party to be
effective and binding.
IN WITNESS WHEREOF, the parties have executed this Memorandum of Understanding
effective for the dates noted herein.
TRI-COUNTY METROPOLITAN
TRANSPORTATION DISTRICT OF
OREGON (TRIMET)
CITY OF TIGARD
By: By:
Fred Hansen
General Manager
Craig Dirksen
Mayor
AGENDA ITEM #
FOR AGENDA OF 11/16/04
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA
111• iv•V1..v... ~
PREPARED BY: Barbara Shields DEPT HEAD OK
CITY MGR OK
ISSUE BEFORE THE COUNCIL
This session will provide an opportunity for the Downtown Task Force and City Council to discuss (1) progress of
the overall Transportation and Growth Management Grant (TGM); and (2) results from the Downtown
Community Dialog events.
STAFF RECOMMENDATION
Information only.
INFORMATION SUMMARY
For FY 2004-2005, the City received a $127, 610 Transportation and Growth Management Grant (TGM) from the
Oregon Department of Transportation (ODOT) for the Tigard Downtown Improvement Plan process. The
Downtown Task Force is guiding the Plan. The Plan will provide a practical strategy for a community-supported,
financially sound downtown improvement effort stimulated by transportation infrastructure improvements. The
firth Parametrix is the project consultant. A summary of the Task Force's activities since August is included as
Attachment 1.
The Task Force held 22 small group discussions (12-15 people) and two events at Farmer's Market to have the
community help develop the Tigard Downtown Improvement Plan from late September through October. It is
important that the entire community be involved - this is the community's plan. B&B Print Source donated printing
and paper for 2500 brochures to publicize the process.
This session will review briefly the Tigard Downtown Improvement Plan work program and the intensive public
involvement process.
Under the TGM grant conditions, the City needs to finalize the plan by the end of June 2005.
OTHER ALTERNATIVES CONSIDERED
Not applicable.
VISION TASK FORCE GUAL AND AU I tuna UUMM,1 i n- a i
APPLICABLE COMPREHENSIVE PLAN POLICIES
Community Character and Quality of Life/Central Business District Goal # 1, Provide opportunities to work
proactively with Tigard Central Business District Association (TCBDA) businesses and property owners and
citizens of Tigard to set the course for the future of the central business district.
ATTACHMENT LIST
Attachment 1: Summary of Task Force Activities, August-October 2004.
FISCAL NOTES
Not applicable.
I:\CDADMUERREE\Agenda Sum\11-16-04 Downtown Improvement Plan AIS.DOC
Attachment 1
CITY OF TIGARD
Community Development
Shaping A Better Community
MEMORANDUM
CITY OF TIGARD
TO: Mayor Dirksen and City Council
FROM: Beth St. Amand
DATE: November 9, 2004
SUBJECT: Summary of Downtown Activities from Aug.-Oct. 2004
Attached please find a summary of the Tigard Downtown Task Force's activities from the last three
months, as well as agendas from the August - November meetings. In addition, I have included a
copy of the Downtown Task Force's brochure which is being distributed to the community. It
provides an overview of the Task Force process. Task Force member and B&B Print Source owner
Mike Stevenson donated the printing and paper, and Task Force member Lisa Olson provided
marketing services for it.
Monthly Report
August 2004
(Month/Year)
for
Downtown Task Force
(Name of board, committee, task force, group, etc.)
Bullets:
• Held meeting on August 5
• Next meetings on Sept. 2, Sept. 16
1. Meetings were held on
August 5
2. Current activities (summarize):
• Preparation for the TGM Grant. The consultant firm Parametrix is preparing the Task
Force for the grant program (the contract was later finalized in mid-August).
• Having a speakers' bureau to promote the Downtown Survey and planning process.
• In September, the Task Force will begin their role as project ambassadors and traveling
around the City, holding Community Dialogues to share information about the project
and gain community input on the plan's development. (Sept. 20-Oct. 22). Watch for
additional press coverage and publicity on this issue.
• Keeping updated on the TriMet Commuter Rail station design process. TriMet is
attending Task Force meetings to get the Task Force input on the design alternatives.
There are two main issues for Downtown Tigard station design:
1. How to fit into Downtown Tigard,
2. How to deal with traffic and train safety issues (gates).
One alternative focuses on Main Street, the other on the Transit Center and Commercial
street.
3. Status of long-term projects:
• The Downtown Improvement Plan process begins now, and will continue until June 30.
4. Number of volunteer hours contributed this month (noted number of volunteers and total
hours).
For meetings:
August Meeting: 20 members, 2.5 hours = 50 hours
5. Attachments (include notifications, sign-in sheets, minutes, reports, press releases,
proposals, etc.) - List:
6. Any items to be scheduled for on the Council tentative agenda (list item and date):
Nov. 16 - Report & Discuss Results from Downtown Improvement Plan Community
Dialogue events (already scheduled)
7. Status of members - are there any members scheduled to have their terms expire in the
next four months? Are any members indicating that they plan to retire, move or resign
soon? Please give details.
The appointments are complete. Paul Iford is the Youth Liaison from the Youth
Advisory Council.
TIGARD DOWNTOWN TASK FORCE MEETING
August 5, 2004
City of Tigard Town Hall
6:30-8:00 pm
Agenda
Before the meeting:
NEW MEMBER ORIENTATION 5:30-6:30
All are welcome.
Regular Meeting:
1. Welcome 6:30-6:35
a. Approval of 7/8/04 Minutes
b. Call for additional agenda items
2. Updates 6:35-7:00
a. TriMet Update
b. Brochure
c. Summary of Basic Values and Knowledge Questionnaire
d. Chair/ Co-Chair Nominations
e. Other Agenda Items
3. TGM Grant: Getting Started 7:00-8:00
a. Meet the Consultants
b. Project Overview
c. Design 101
Monthly Report
September 2004
(Month/Year)
for
Downtown Task Force
(Name of board, committee, task force, group, etc.)
Bullets:
• Held meetings on September 2, 16
• Next meeting on Oct. 7
1. Meetings were held on
September 2, 16
2. Current activities (summarize):
• In September, the consultants led a Downtown tour with the Task Force and interested
parties to discuss opportunities and constraints.
• The Task Force developed a brochure for use with the public and the Community
Dialogs. Task Force member and Downtown Tigard businessman Mike Stevenson
donated the printing and paper for 2500 brochures. Task Force member Lisa Olson of
Smart Marketing donated marketing services.
• In October, the Task Force will begin their role as project ambassadors and traveling
around the City, holding Community Dialogues to share information about the project
Twenty dialogs are scheduled. The
and gain community input on t plan's
are finalizing the packets.
consultants with the Task Force
• Task Force adopted Guiding Principles for the process. See attached.
• Task Force subcommittee is developing a logo for the process.
• At its October meeting, Task Force will have a PGE representative discuss lighting
options for the Downtown
• Keeping updated on the TriMet Commuter Rail station design process. TriMet is
attending Task Force meetings to get the Task Force input on the design alternatives.
There are two main issues for Downtown Tigard station design:
1. How to fit into Downtown Tigard,
2. How to deal with traffic and train safety issues (gates).
One alternative focuses on Main Street, the other on the Transit Center and Commercial
street.
3. Status of long-term projects:
• The Downtown Improvement Plan process begins now, and will continue until June 30.
4. Number of volunteer hours contributed this month (noted number of volunteers and total
hours).
For meetings:
September meetings: 23 members, 2.5 hours = 57.5
The 1601: 19 members, 2.5 hours = 47.5
5. Attachments (include notifications, sign-in sheets, minutes, reports, press releases,
proposals, etc.) - Brochure attached.
6. Any items to be scheduled for on the Council tentative agenda (list item and date):
Nov. 16 - Report & Discuss Results from Downtown Improvement Plan Community
Dialogue events (already scheduled)
7. Status of members - are there any members scheduled to have their terms expire in the
next four months? Are any members indicating that they plan to retire, move or resign
soon? Please give details.
The appointments are complete. Paul Iford is the Youth Liaison from the Youth
Advisory Council.
NOTE: LOCATION AND TIME HAVE CHANGED
TIGARD DOWNTOWN TASK FORCE MEETING
September 2, 2004
Tigard Area Chamber of Commerce
12345 SW Main Street
6-9 pm
Agenda
1. Welcome 6.00
2. Walking Tour: Downtown Opportunities 6:00-7:00
3. Project Start Up - Parametrix (Project Consultant) 7:00-8:00
a. Results of Design Exercise
b. Downtown Improvement Plan: Process, Task Force Role
c. Guiding Principles - Initial Draft and Discussion
d. Design Academy Training
e. Next Steps
4. Business Items 8:00-8:30
a. Approval of 7/8/04 Minutes
b. Call for additional agenda items
c. Vice-Chair Nominations
d. Community Dialogues: Where to Speak
e. Brochure
f. Food/Social
5. TriMet: Commuter Rail Station Design Update 8:30-8:55
6. Other Agenda Items 8:55-9:00
Next meeting is Sept. 16
The Public Is Invited to Attend All Meetings
TIGARD DOWNTOWN TASK FORCE MEETING
September 16, 2004
City of Tigard TOWN HALL
119 13125 SW Hall Blvd.
6:30-8:30 pm
Agenda
1. Welcome 6:30-6:35
a. Approve 9/2/04 Minutes
b. Call for additional agenda items
2. Downtown Today - Parametrix (Project Consultant) 6:35-7:50
Presentation and Discussion:
a. Revised Guiding Principles
b. Final Existing Conditions Map Composite
c. Existing Conditions Reports - First Version
d. Draft Opportunities and Constraints
4. Community Dialogues 7:50-8:20
a. Training: Packets, Presentations, Questions
b. Locations - Schedule
5. Other Agenda Items
8:20-8:30
Next meeting is Oct. 7
Monthly Report
October 2004
(Month/Year)
for
Downtown Task Force
(Name of board, committee, task force, group, etc.)
Bullets:
• Held meeting on Oct. 7
• Next meeting on Nov. 4
• Held 24 Community Dialog Events
1. Meetings were held on
Oct. 7
2. Cul7cnt activities (summarize):
• The Task Force began their role as project ambassadors and traveling around the City,
holding Community Dialogues to share information about the project and gain
community input on the plan's development. They held 22 Dialog events, and an
additional 2 Farmers' Market events, and reached 207 people throughout the city.
• The biggest item coming up is the COMMUNITY WORKSHOP on Dec. 4, from 9-12,
in the Library Community Room. Invitations will be sent out in November to the mailing
list and Dialog attendees who provided their addresses.
• The 'T'ask Force had a PGE representative discuss lighting options for the Downtown
• A logo subcommittee is meeting to establish a logo for the Plan and Process.
• Keeping updated on the TriMet Commuter Rail station design process. TriMet is
attending Task Force meetings to get the Task Force input on the design alternatives.
There are two main issues for Downtown Tigard station design:
1. How to fit into Downtown Tigard,
2. How to deal with traffic and train safety issues (gates).
For Design, TriMet reviewed its planned design elements for the platform. The Task
Force and TriMet are creating a Design subcommittee to address enhancements and the
platform elements. They will meet in November.
3. Status of long-term projects:
• The Downtown Improvement Plan process begins now, and will continue until June 30.
4. Number of volunteer hours contributed this month (noted number of volunteers and total
hours).
For meetings:
October meeting: 19 members, 2.5 hours = 47.5
Community Dialogs: 75 hours +
Individual volunteering member helping in office: 4
TOTAL: 126.5 hours
Logo subcommittee: 4 members*2 = approximately additional 8 hours
5. Attachments (include notifications, sign-in sheets, minutes, reports, press releases,
proposals, etc.)
6. Any items to be scheduled for on the Council tentative agenda (list item and date):
Nov. 16 - Report & Discuss Results from Downtown Improvement Plan Community
Dialogue events (already scheduled)
7. Status of members - are there any members scheduled to have their terms expire in the
next four months? Are any members indicating that they plan to retire, move or resign
soon? Please give details.
The appointments are complete.
The Public Is Invited to Attend All Meetings
NOTE LOCATION CHANGE
TIGARD DOWNTOWN TASK FORCE MEETING
October 7, 2004
TIGARD WATER DISTRICT BUILDING
8777 SW Burnham
6:30-8:00 pm
Agenda
1. Welcome 6:30-6:35
a. Approve 9/16/04 Minutes
b. Call for additional agenda items
2. PGE: Lighting Options for Downtown 6:35-7:05
3. Community Dialogues 7:05-7:30
a. Training: Packets, Presentations, Questions
b. Locations - Schedule
4. TriMet: Commuter Rail Station Update 7:30-7:50
5. Ash Street MTIP Project Update 7:50-7:55
6. Other Agenda Items 7:55-8:00
Next meeting is Nov. 4
The Public Is Invited to Attend All Meetings
TIGARD DOWNTOWN TASK FORCE MEETING
November 4, 2004
TIGARD TOWN HALL
13125 SW Hall Blvd.
6:30-8:00 pm
Agenda
6:30-6:35
Welcome
a. Approve 10/7/04 Minutes
b. Call for additional agenda items
6:35-6:40
2. Existing Conditions Report
and Economic Analysis Report
6:40-6:45
3. Concept Plan Evaluation Criteria
4. Dec. 4 Community Workshop 6:45-7:40
Meeting Preparation
a. Design Dialog Status
b. Prioritization/ Location of "Signature Projects"
C. Meeting Format
d. Meeting Products
7:40-7:45
5. Nov. 16 Joint Worksession with City Council
7:45-7:55
6 Subcommittees: programs and logistics
a. Logo
b. Design
C. Funding
d. Business/Economic Development
7:55-8:00
7. Other Agenda Items
a. Future Guest Speakers
MART( YOUR CALENDAR: DECEMBER 4 COMMUNITY Ii110RKSHRARY COMMUNITY ROOM! FROM 9-'12
. IN THE LIB
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AGENDA ITEM #
FOR AGENDA OF 11/16/04
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Skate Park Update
1,~ r
PREPARED BY: Dan Plaza. 2590 DEPT HEAD OK CITY MGR OK -Z V V W
ISSUE BEFORE THE COUNCIL
Informational presentation. Staff will also seek Council direction on a future course of action for the skate Park.
STAFF RECOMMENDATION
Council provide direction to staff and the Task Force.
INFORMATION SUMMARY
This presentation is to update the Council of the current status of the proposed Skate Park project and discuss a
proposed course of action where appropriate. This project has progressed past being a concept, with a City
sanctioned Task Force being formed, some funding being raised, a design approved, and a potential site being
identified, etc. Staff believes that we have arrived at a time where some recommendations and decisions can be
made which will help direct the future of this project.
On April 15, 2003, the City Council agreed to allow the Skate Park to move forward with planning and fund
raising for a Skate Park location in the City Hall parking lot. Staff has done preliminary work to evaluate how a
skate park ranging from 15,000 to 25,000 square feet would fit on that site, and to identify any other major
design issues. The major issue considered was parking requirements for both the existing and proposed uses of
the City Hall/Police Department/Old library/Niche complex, as well as the skate park itself. Staff is
recommending that a rectangular shape of 15,000 square feet be the maximum size considered for a skate park
facility at this time. Recently, two surveys were conducted that gauge public interest for a skate park in Tigard.
The Park and Recreation attitude and interest survey revealed that 43% of the people survey favored building a
skate park, and 49% opposed the building of a skate park with public funds. Additionally, four statements were
made supporting a skate park in the 409 vision surveys returned.
Staff has also worked with the Task Force and developed several potential funding and construction scenarios.
Some involve public funding, some do not. Staff has also developed a series of questions to discuss with
Council to determine a course of action for this project. This information is described in more detail in the
attached memorandum to the City Manager.
In past discussions, City Council has clearly stated that it has not committed additional public funds to the skate
park. Staff and the Task Force have gone forth with this as direction in pursuit of alternative funding for the full
cost of construction. The Task Force effort, however, has fallen short of success. The Task Force, and public
works staff, have determined that in order to build a skate park at this time some public funding is necessary. It
is acknowledged that the recent survey did not demonstrate majority community support of either building a
park or public funding. In order for the Task Force effort to proceed the Task Force and staff have negotiated a
revised proposal which would, if approved by Council, use some public funds. The policy question requiring
Council direction is whether $150,000 of City park system development charges (SDC revenue) can be
committed to the project.
OTHER ALTERNATIVES CONSIDERED
n/a
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Parks System Master Plan, Council Goal #4 and "Tigard Beyond Tomorrow" Urban and Public Services, Acquire
and Develop Park Land.
ATTACHMENT LIST
Vicinity Map - Skate Park
Memorandum to City Manager from Dennis Koellermeier - Skate Park
FISCAL NOTES
The Council, in the Strategic Financial Plan Report dated April 8, 2003, gave direction that no City money will
be spent on the construction of the Skate Park. Depending on the direction from the Council, the FY `05/06
budget could include expenditures up to $105,000 from the SDC fund.
From: "PAUL HENNON" <PHENNON@ci.tualatin.or.us> Entered into the Record on
To: <bill@ci.tigard.or.us> By:
za;_e
Date: 11/16/2004 8:14:06 AM
Subject: skate park funding Agenda Item#& Exhibit
Bill,
Given the questions last night on skate park funding and that you will
be facing funding questions at your meeting tonight, 1 thought you might
like a breakdown of Tualatin's skate park funding. We built the skate
park in the summer and fall of 1998, so my recollection of the funding
was a bit fuzzy last night. The skate park is about 10,000 sf.
We did not have Parks SDC's available for this project because the
skate park was not on the Parks SDC Capital Improvement List, otherwise
E we would have used that source.
The $250,000 construction budget for the project was funded through
donated labor and materials with an estimated value of $75,000 and cash
resources of $175,000. There were something like 460 contributors.
The cash resources of $175,000 were from the following sources:
1) $60,000 donated cash on deposit with the City;
2) $25,000 from the Oregon National Guard that had to be spent through
its purchasing process;
3) $2,000 from TIC, The Industrial Company, that had to be spent
through its purchasing department;
4) $88,000 from City resources.
a. Urban Renewal $10,000
b.Exclusive Vending Agreement in Parks and City Offices $25,000
(one-time deal from Coca Cola)
c. Park Maintenance Operating Budget $20,000
d. City of Tualatin General Fund Contingency $33,000
Hope this is of some help.
Paul Hennon
Community Services Director
City of Tualatin
18880 SW Martinazzi Ave.
Tualatin, OR 97062-7092
503.691.3060 Fax 503.691.9786
phennon@ci.tualatin.or.us
www.ci.tualatin.or.us
CC: "STEVE WHEELER" <SWHEELER@ci.tualatin.or.us>
AGENDA ITEM #
FOR AGENDA OF 0 - 1k -04-
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Council Goal Setting Discussion
PREPARED BY: Joanne Bengtson DEPT HEAD OK CITY MGR OK L44V-
ISSUE BEFORE THE COUNCIL
City Council discuss goal setting date options.
STAFF RECOMMENDATION
N/A
INFORMATION SUMMARY
Each year, the City Council meets in a special session to consider and create a list of goals for the coming year.
Every three months, Council reviews the goals and evaluates the city's efforts, to see if what we've been doing
is successfully targeting those focus areas, and to determine if we're heading the right direction toward the
fulfillment of those goals.
OTHER ALTERNATIVES CONSIDERED
None
N/A
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
ATTACHMENT LIST
1. List of upcoming City Council Meetings in 2005
FISCAL NOTES
There is no financial impact created by this action.
i:tadmkity councilkouncil agenda item summaries\2004\ais for council goal setting 0401109.docI
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