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City Council Packet - 09/28/2004~r~C~-i rl a~Q.. \ COUNCIL MINUTES TIGARD CITY COUNCIL MEETING September 26, 2004 f The meeting was called to order at 6:30 p.m. by Mayor Dirksen. Council Present: Mayor Dirksen, Councilors Moore, Sherwood, Wilson, Woodruff • STUDY SESSION > LEAGUE OF OREGON CITIES REGISTRATION Mayor Dirksen and Councilors Sherwood, Wilson and Woodruff indicated they would be attending the LOC meeting in November. Mr. Monahan noted he would send information to the Council Candidates and indicate that if they are elected, they are invited to attend the LOC annual meeting as well. > LIBRARY ART DEDICATION OCTOBER 9,2:00 P.M. Mr. Monahan noted the art being dedicated is the Children's Room art and the glass panel. > ADMINISTRATIVE ITEMS a. Calendar Review • September 29: Lunch at TVF8zR Station 51 Noon • October 1: Strategic Planning Meeting 1-5pm • October 12. Council Business Meeting 6:30 pm • October 19: Council Workshop Meeting 6:30 pm October 26: Council Business Meeting 6:30 pm • October 31: Daylight, Savings Time Ends • November 2: Election Day • November 4 6: League of Oregon Cities Conference - Portland • November 9: Council Business Meeting 6:30 pm • November 11: Veterans Day- City Hall Closed • November 16: Council Workshop Meeting 6:30 pm November 23: Council Business Meeting 6:30 pm • November 25: Thanksgiving City Hall Closed November 26: Holiday - City Hall Closed Councilor Moore indicated he is out of town from October 23 to November 2. Tigard City Council Minutes Page 1 Meeting of September 26, 2004 Mr. Monahan distributed the Council's Strategic Planning Agenda for October 1. Mr. Monahan noted the joint Tigard, Tualatin, and Tigard/Tualatin School Board meeting will be on Monday, November 15, at the School District office. > SET DIRECTION OF 360 DEGREE REVIEW HOW COUNCIL WANTS STAFF TO PROCEED City Manager Bill Monahan reminded Council that as part of his performance evaluation last May, Council suggested a 360 degree program evaluation be conducted in January. Sandy Zodrow, Human Resources Manager, has provided copies of articles about programs other cities use. Mr. Monahan explained while checking on some professional growth programs for himself, he checked into the ICMA professional credential program, a part of which includes a 360 degree performance review program. He decided to go through the ICMA credential program and has purchased the program. Copies of the ICMA Performance Based Appraisal program were distributed (Exhibit 1 - Copy on file with the City Recorder), `which he then reviewed. He explained the ICMA program is directed toward city management and would not require having to develop something new or be rewritten from a private sector program. Regardless of whether Council uses this officially, he will complete this assessment as part of his credentialing process. The first 17 questions determine the ranking criteria for questions 18 through 150. Mr. Monahan stated this might be the instrument Council would like to use or as a base for further discussion if they wanted to go a different way. Ms. Zodrow could also review what she has learned in her review of the various 360 degree programs. Human Resources Director Sandy Zodrow explained she has not personally administered a 360 degree review program, but has talked with other HR Directors who have. Council might want to purchase a packaged system or start one from scratch, which has many problems to overcome to make sure there is validation to what you are requesting. There are pluses and minus to any 360 degree review process, ranging from obtaining useful information to being a real disaster. The attractiveness of using the ICMA program is that it is set up for use in the public sector, criteria methodology has been established, and can be used right away. She asked the Council if the ICMA program is what they hoped to use. Page 2 Tigard City Council Minutes Meeting of September 28, 2004 Councilor Sherwood stated she was one of the Councilors who had requested a 360 degree performance review of the City Manager, but she wanted involvement from not only the Council, but subordinates, community members, department heads, and others. Councilor Wilson stated he did not have any experience with this type of program, but was concerned about the people who would be selected to complete the surveys, to make sure there is a good representation on the survey panel. He would be concerned some people might hold either hold a grudge or be a good buddy of Mr. Monahan that would skew the results. Councilor Moore explained the process he was familiar with is that Mr. Monahan would submit a list of people to Council and Council and Mr. Monahan would jointly approve the list of respondents. Last year, his employer conducted a 360 degree review program on his performance, and he liked what he saw. He concurred that in some areas, such as Finance, because Craig Prosser is Finance Director, Mr. Monahan did not have to focus so much on the Finance area, so that area may not be ranked as high. He concurred that the ICMA program would probably ` be better than those focusing on the private sector ` because they understand the city manager's responsibilities. He would insist that the responses be anonymous. Councilor Sherwood stated the School District has used a 360 degree review program which she was ready to get copies of to see if it could be adapted to Mr. Monahan's position. Councilor Woodruff stated he was concerned about who would receive and complete the surveys, but felt this provides extra scientific measure to the review process, and seems to be the way to go. Mr. Monahan pointed out the sample list of how responders are selected and identified. Councilor Moore cautioned that some people might not have a good understanding of how the city operates which could throw off the results. Councilor Sherwood stated its one or two responses are not in the line with others, it might be they do not understand the issues, and if they are way off the scale, those responses are generally ignored. Council discussed how responses would be tallied. Tigard City Council Minutes Page 3 Meeting of September 28, 2004 Mr. Monahan explained he would be required to complete a self assessment survey and page 4 of the packet states, "After the results are analyzed, the report will contain aggregate rates from most groups of raters. Only your self-assessment and that of your supervisor(s) will be reported individually." He stated he paid $195 for the 15 sets of surveys and envelopes. He asked what Council would like to do. He presented this tonight and suggested Council review the packet and discuss it further in a couple of weeks. Ms. Zodrow has an option which would cost $ 40,000. The Council concurred to look at the packet and come back in a couple of weeks to decide on the next step. Ms. Zodrow urged Councilors to contact her if they have concerns or questions about the ICMA Performance Based Assessment program. > DUST PLAN REVIEW Risk Manager Loreen Mills indicated DUST >stands for "Divvy Up Space and Technology." Conceptual plans for the office layout of the Permit Center and City Hall was `described. The plans indicated where each department would be located, new conference rooms, and walls. There will be a need to purchase more modular units and cubicle` panels.Work in the Permit Center is proceeding with metal studs being installed for the new walls and HVAC installation scheduled for installation next week. There was a fire in the old electrical panel which will require replacement. Some ceilings will be dropped to keep noise levels low. Ms. Mills indicated that in City Hall, there will be a new door into Town Hall and a new control room' constructed adjacent to Town Hall. The new entrance will allow the judge and court clerk to enter and exit the Town Hall during court directly instead of going through Red Rock Conference Room, even if meetings are been held. There will be limited construction in City Hall. The project mainly involves painting and recarpeting, and relocation of cubicles. There will also be additional conference rooms in City Hall. Ms. Mills stated the Permit Center is scheduled to take place November 11, 12 and 13, and be open for business on Monday, November 15. There will be limited counter service on November 12, and City Hall is closed for the Veterans Day holiday on November 11. Mr. Monahan reviewed the history of acquisition of the modular buildings beginning in 1988. Several departments have expressed interest in using the modular buildings, especially by the Police Department. Page 4 Tigard City Council Minutes Meeting of September 28, 2004 Ms. Mills stated one council meeting may need to be moved during the Town Hall construction. Mr. Monahan explained the option is either the Water Building Auditorium or the Library Conference Room. Ms. Mills stated there will be a total of 96 employees in the Permit Center and over 30 will be in City Hall Mr. Monahan stated the City has anticipated this move for a number of years and has put money aside from the General and Building Funds for this project. > DISCUSS COUNCIL GROUNDRULES - VISITOR'S AGENDA Mr. Monahan stated that Joanne Bengtson contacted members of the Oregon Association of Municipal Recorders to ask how other municipalities handled citizen comments at their jurisdiction's council meetings. Eleven responses were received which are shown on the spreadsheet. Other cities and counties call this citizen comment, oral communication, or citizen communication, and the time limit varies. He stated whatever the Council decides, the statement on the sign-in sheet needs to be consistent with the Groundrules. The Council concurred to change the statement "Visitor's Agenda" to "Citizen Communication." Mr. Monahan stated he would develop the resolution to be placed on an upcoming Council meeting agenda. Study session recessed at 7:31 p.m. 1. BUSINESS MEETING 1.1 Mayor Dirksen called the Council and Local Contract Review Board Meeting to order at 7:38 p.m." 1.2 Roll Call: Mayor Dirksen, Councilors Moore, Sherwood, Wilson and Woodruff were present 1.3 Pledge of Allegiance 1.4 Council Communications 8t Liaison Reports Councilor Moore stated he would be unable to attend the Willamette River Water meeting, Councilor Sherwood indicated she would attend that meeting. Tigard City Council Minutes Page 5 Meeting of September 28, 2004 - ..mmrr Councilor Wilson stated he attended the Tualatin Basin Natural Resources Coordinating Committee Meeting yesterday at which time his proposed program was discussed. The Committee agreed to forward the statement to the Metro Council for official comment. The statement was discussed at length and nearly everybody seemed satisfied. Several committee members and citizens came up to him after the meeting and complimented him on his proposal. 1.5 Call to Council and Staff for Non-Agenda Items Mayor Dirksen introduced Rob Williams, new president of the Youth Advisory Council. Mr. Williams stated he is in the 9' grade at Jesuit High School, has been involved in the Youth Advisory Council since July 2003, and is interested in music, drama and city government. 2. PROCLAMATIONS 2.1 Proclaim Race Equality Week 2.1 Proclaim SMART Week (Start Making A Reader Today) Hearing no objections, Mayor Dirksen stated he would sign the proclamations.' 3. VISITOR'S AGENDA (Two Minutes or Less, Please) ® Alice Ellis Gaut, 10947 SW Chateau Lane, Tigard, distributed copies of her letter and one from Tim Ramis' (Agenda Item #3, Exhibit 1, copy of which is on file with the City` Recorder). Ms. Gaut explained she is on the mailing list relating to the Tualatin Basin Goal 5 process and received Mr. Ramis' letter. - Mr. Ramis indicated in ` his letter he is advocating for certain regulatory positions on behalf of several land owners he represents. Mr. Ramis is also the City of Tigard's City Attorney. She is not sure whether Mr. Ramis has a conflict between representing Tigard and advocating for regulations which might not reflect Tigard's interest. Mayor Dirksen stated he appreciated this being brought to the Council's attention. He had received the letter but had not read it in detail Councilor Wilson stated he also appreciated this being brought to Council's attention. He had also received the letter but had just skimmed through it, and had not looked at the possible conflict. Ms. Gaut stated that attorneys in private practice' face the possibility of having conflicts all the time, and there are ways to legitimize situations which Tigard City Council Minutes Page 6 Meeting of September 26, 2004 otherwise could result in a very sticky situation. She had received phone calls from other citizens who had received this letter asking what she thought about it because they didn't feel this was right. Mr. Monahan suggested he talk with Mr. Ramis and review the action he took as it relates to his role as Tigard City Attorney, and then discuss this at the Council study session in two weeks. Councilor Wilson agreed Mr. Monahan's talking with Mr. Ramis would be a good starting point. Councilor Sherwood and Mayor Dirksen stated they would need time to review both the letter from Ms. Gaut and Mr. Ramis. John Frewing, 7110 SW Lola Lane, Tigard, noted the City has focused on annexation of the Bull Mountain area for a long time. Another area the City needs to annex is the Metzger area, in order to protect how the area is developed as well as to protect the greenway trail in that area. He was in City Hall recently asking to see the topographic information for the Metzger area and was toldTigard does not have that information. He also asked to see the urban planning area agreement covering the Metzger area, and the person at the Permit Counter was not aware if one existed. Mr. Frewing requested the City Council create a check-off list for the Metzger area, including if one does not exist, getting an urban planning agreement approved with Washington County, is Tigard doing what it should be doing, monitoring and advocating for things that would be appropriate for Metzger once annexed into Tigard. Councilor Wilson said this discussion should begin after the November; election regardless of the outcome of the Bull Mountain annexation vote. Mr. Frewing stated he had talked with Mr. Hendryx about the topographic information, and the person at the counter that he asked about the urban planning agreement was Kristie. Mr. Monahan suggested that Community Development Director Jim Hendryx be asked to look into the specifics relating to the Metzger area and the Washington Square Regional Plan, to see what authority, commitment or opportunities Tigard has to be involved in the planning of the Metzger area. Mr. Hendryx would also need to contact his counterpart with the Washington County Community Development who has responsibility over the Metzger area to possibly begin the process to get the urban planning area agreement Page 7 Tigard City Council Minutes Meeting of September 28, 2004 executed if there isn't one in which Tigard's role is defined, and then report back to Council with that information. The urban planning area agreement for this area goes back a number of years, and staff would first need to review the existing agreement. He asked Council if they wanted staff to wait until after the election. Councilor Wilson stated that if, the Bull Mountain Annexation vote is for approval, there is an action plan for that area. If the ballot measure fails for Bull Mountain annexation, the question would be now what regarding Bull Mountain. If the measure fails, he would question how Tigard handles the unincorporated areas that are in the City's planning area, and whether the existing arrangement with Washington County continues. Mr. Monahan noted this analysis might help the City build the foundation for future discussion. 4. CONSENT AGENDA: Motion by Councilor Woodruff, seconded by Councilor Sherwood, to adopt the Consent Agenda as follows: 4.1 Approve Council Minutes for August 17 and August 24, 2004. The motion was approved by a unanimous vote: Mayor Dirksen Yes Councilor Moore Yes Councilor Sherwood Yes Councilor Wilson - Yes Councilor Woodruff Yes 5. TIGARD BEYOND TOMORROW VISION UPDATE a. Staff Report: Liz Newton, Loreen Mills - City Administration Risk Manager Loreen Mills reviewed the results of the survey which were included in the staff report. 01 Assistant to the City Manager Liz Newton then explained the Vision Task Force has had two meetings, and future meetings will take all this information and look at the goals and direction statements, determine if any modifications` are needed, set some direction for the action committees that will be meeting later in the fail, and hopefully be able to forward them to Council before the Tigard City Council Minutes Page 8 Meeting of September 26, 2004 January goal setting. There is a really good group in the Vision Task Force. One concern they will be looking at overlaying on all the target areas, is the idea of communication to the citizen and citizen involvement, and looking at how the goals can be modified to ensure some real strides can be made in the communication area. The next Vision Task Force meeting is on September 29. Mayor Dirksen asked how the survey was distributed and how were people chosen. Ms. Mills explained the Task Force did not select who would complete the survey. The survey was sent out in the Cityscape, was available in the lobby of the library and City Hall, and was also available on the website. Citizens themselves decided whether they wanted to respond or not. All the results will be on the City website beginning next week, including the detailed comments and the overview summary. Mayor Dirksen noted this was an opportune time for this information because Council holds its 'goal setting session shortly after the beginning of the year. These goals are not only for the coming year but also for longer term goals that will be seen over a few years. This survey information will help Council determine what areas should be targeted. Councilor Wilson asked if these questions were different from earlier surveys, as there seems to be more open-ended questions. Ms. Newton responded this was similar to prior surveys, but there were more ,a open ended questions this time. The Vision Task Force looked at the issues that were presented and the goals and was trying to have some consistency, but also make determinations about specific areas they felt the City might want to focus on. They wanted to ask the community whether they agreed with those specific concerns. 6. PUBLIC HEARING TO , FINALIZE FORMATION OF SANITARY SEWER REIMBURSEMENT DISTRICT #26 (121 n AVENUE) a. Mayor Dirksen opened the public hearing. b. City Engineer Gus Duenas reviewed the staff report including a PowerPoint presentation, which outlined that the construction of improvements have been completed and final costs' have been determined. (Copy of the PowerPoint slides are on file in the office of the City Recorder) He noted that the final Tigard City Council Minutes Page 9 Meeting of September 28, 2004 cost of the project on page two needed to be corrected to reflect the cost of $41,741.35. C. Public Testimony: None - d. Staff Recommendation: Approve the proposed resolution to form Reimbursement District No. 26 as modified by the City Engineer. e. Council Discussion Mr. Duenas responded to questions about the cost to homeowners and indicated the cost will vary. f. Mayor Dirksen closed the public hearing. g. Consideration by Council: Motion by Councilor Sherwood, seconded by Councilor Moore to approve Resolution No. 04-68 RESOLUTION NO. 04-68, A RESOLUTION FINALIZING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 26 (121ST AVENUE SOUTH OF ROSE VISTA DRIVE) The motion was approved by a unanimous vote: Mayor Dirksen - Yes Councilor Moore Yes Councilor Sherwood - Yes Councilor Wilson - Yes Councilor Woodruff - Yes 7. SUMMER READING PROGRAM RECAP Library Director Margaret Barnes presented a PowerPoint presentation as her staff report to review the variety of activities conducted during the Summer Reading Program. A copy of the PowerPoint slides was included in the staff report. 8. POLICE DEPARTMENT REPORT Police Chief Bill Dickinson presented a staff report which incorporated a PowerPoint presentation outlining the activities of the Police Department. Information was presented about each of the divisions, including Patrol,` Criminal Investigation Unit, Public Information Office, Training, Accreditation and Grants, Research Analysis and Planning and Records and Property Files. The Department is looking at creating several regional satellite stations in order to deploy officers more efficiently. Proposed Tigard City Council Minutes Page 10 Meeting of September 28, 2004 stations would be recommended in the Washington Square area, and if the Bull Mountain annexation is approved, one in that area. Councilor Wilson asked Chief Dickinson to comment about the statements made during the Bull Mountain Annexation process that Tigard has a higher crime rate than New York City. Chief Dickinson responded that Tigard has a high volume of petty theft which occurs in the large commercial area of Washington Square. New York City has a much larger problem in that they have a high violent crime rate, which includes assaults and murder, which Tigard does not. All police agencies are required to send reports to the FBI, which calculates and distributes the crime statistics. 9. RESURRECT THE AMERICAN DREAM DAY CAMPAIGN Ms. Newton reviewed the concepts of the American Dream Campaign which the National League of Cities is sponsoring. The campaign is designed to: r ® "Increase awareness of the growing divides between rich and poor and haves and have-nots and why solving this problem should matter to all Americans; Build a bipartisan commitment to working together at all levels of government to develop programs and policies that will begin to solve the problems, and Urge support for a domestic agenda in 2005 that (1) supports families and children through access to a good education and affordable health; (2) puts affordable housing and homeownership within reach for all Americans, and (3) grows local economies to increase jobs and opportunities to develop new skills to match job openings." Councilor Wilson expressed his concern that the proposed policy statement might i conflict with local jurisdictions. Ms. Newton explained this will also be used to develop next year's legislative agenda. ! 1 Councilor Sherwood noted there are many families who are homeless as there is no affordable housing available, go hungry on a daily basis, and do not have access to needed health care. She would support this proposal i ls. Newton pointed out the events taking place throughout the nation today to draw attention to the campaign as outlined. Page 11 Tigard City Council Minutes Meeting of September 28, 2004 Motion by Councilor Sherwood, seconded by Councilor Moore to approve Resolution No. 04-69 RESOLUTION NO. 04.69, A RESOLUTION OF COMMITMENT TO RESURRECTING THE AMERICAN DREAM The motion was approved by the following vote: Mayor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - No Councilor Woodruff - Yes 10. COUNCIL LIAISON REPORTS - None 11. NON AGENDA ITEMS - None 12. The meeting was adjourned at 9:20 p.m. e McGarvin, De ty City Recorder Attest: Mayor City of Tigard Date: O((I~i~ 7` Tigard City Council Minutes Page 12 Meeting of September 28, 2004 Mayor's Agenda TIGAMCITI( COUNCIL MEETING SEPTEM9111128, 2004, 6.30 p m . TIGARD CITY'HALL 13125 SW'HALL BLVD TIGARD, OR 47223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated: it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: ® Qualified sign language interpreters for persons with speech or hearing impairments, and ® Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by callings 503-639-4171, ext. 2410 (voice) or 503-684 2772 (TDD - Telecommunications Devices for the Deaf): SEE ATTACHED AGENDA COUNCIL AGENDA - SEPTEMBER 28,2004 page t AGENDA TIGARD CITY COUNCIL MEETING SEPTEMBER 28, 2004 *REVISED 9122104 6:30 PM ® STUDY SESSION > SET DIRECTION OF 360 DEGREE REVIEW HOW COUNCIL WANTS STAFF TO PROCEED > DUST PLAN REVIEW > DISCUSS COUNCIL GROUNDRULES - VISITOR AGENDA EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss pending litigation under ORS 192.660(2)(h). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive' Session maybe held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order -City Council 8t Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 8t Liaison Reports 1.S Call to Council and Staff for Non-Agenda Items 7:35 PM 2. PROCLAMATIONS Mayor Dirksen 2.1 Proclaim Race Equality Week 2.2 Proclaim SMART Week (Start Making A Reader Today) 7:40 PM 3. VISITOR'S AGENDA (Two Minutes or Less, Please) 7:45 PM 4. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: COUNCIL AGENDA - SEPTEMBER 26, 2004 page 2 4.1 Approve Council Minutes for August 17 and August 24, 2004. ® Consent Agenda Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:50 PM S. TIGARD BEYOND TOMORROW VISION UPDATE a. Staff Report: Liz Newton, Loreen Mills - City Administration b. Council Discussion 8:10 PM 6. PUBLIC HEARING TO FINALIZE FORMATION OF SANITARY SEWS REIMBURSEMENT DISTRICT #26 (121st AVENUE) a. Open Public Hearing b. Summation by Engineering Staff C. Public Testimony d. Staff Recommendation e. Council Discussion f. Close Public Hearing g. Council Consideration: Resolution No. 04- Councilor. I move for adoption of the proposed Resolution. Councilor. I second the motion. Mayor. Will the City Recorder please read the number and title of the Resolution. City Recorder. (Reads as requested.) Mayor: Is there any discussion? Mayor please say ~,~,e." (after discussion): All of those in favor of adopting Resolution No. , Mayor/Councilors: Mayor: All of those opposed to adopting Resolution No. please say "nay. " Mayor/Councilors: Mayor: Resolution No. (is adopted or fails) by a (unanimous, or however votes were split) vote. Tie votes = failed motion. COUNCIL AGENDA - SEPTEMBER 281 2004 page 3 8:30 PM - 7. SUMMER READING PROGRAM RECAP a. _ Staff Report: Margaret Barnes, Library Staff b. Council Discussion 8:40 PM 8. POLICE DEPARTMENT REPORT a. Staff Report: Bill Dickinson, Police Staff b. Council Discussion 8:55 PM 9. RESURRECT THE AMERICAN DREAM DAY CAMPAIGN a. Staff Report: Liz Newton, City Administration b. Council Discussion c Council Consideration: Resolution No. 04- Councilor. I move for adoption of the proposed Resolution. Councilor. I second the motion. Mayor. Will the City Recorder please read the number and title of the Resolution. City Recorder. (Reads as requested.) Mayor: Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. , please say "aye. " Mayor/Councilors: Mayor. All of those opposed to adopting Resolution No. please say "nay." Mayor/Councilors: Mayor: Resolution No. (is adopted or fails) by a (unanimous, or however votes were split) vote. Tie votes = failed motion. 9:05 PM 10. COUNCIL LIAISON REPORTS 9:10 PM 11. NON AGENDA ITEMS COUNCIL AGENDA - SEPTEMBER 28, 2004 page 4 f 9:15 PM 12. ADJOURNMENT I:\ADMICATHACCA%20041040928.DOC COUNCIL AGENDA - SEPTEMBER 28, 2004 page 5 AC. EN,)A TIGARD CilY COUNCIL BUSINESS t EETiNG ~ STUDY SESSION September_ 8, 2034 6:30 P.M. ; :65 _ty Weil R~~Lavud. Tkr~rd, Orewn . T7 SW d ~i t£ h {Od In t J f)R SWd - Se the LMd enccxrages ibtep"ted cidzE,u to attend a or Oat _OTthe ►t eeung:-trttte nttm~er-vr n 5~~ the capaelty of the Cwtereace R"i, the Ccui" BUY move the Sandy n ui she Torun Nall l „ EXf ITIyE;SFSSION: Tlie Tigard City Cound! w111 go Into cxecuuvc session to dis_uss pending litlgadon _R bR5'192:6Gt~(2}(tt). All dlset ssiens arF'ionffdendal and those present may disclose nothing from the Sessl o. Repr°ser>tatives of the news niedla are allowed to a:t nd Executive sessions, as Provided by QRS 152:660(4); but must not disclose arty information discussed. No Executive Session maybe held for the u,pusz of t4king any Hr,al actton or making any tlnal decision. Executive Sessions are closed to the pub 1c: r 5-MDY SESSION ` > LEAGUE, CE UKC(-,O~! Cl-i IES REUISTR.ATIOW I.i 14AR ART ~ EIDICATIt' N OCTOBER 9m, 2.00 R.M. AI?Aili STRATI E ITEMS C~endar Review September 29: Lunch at 1VFuR Station 51 - Noon October 1:'strategic knningMeeting 1-5pm October 12: Council Dusiiness Meeting 6:30 pm October 19: Council Workshop Meeting 6:30 pm d October 26 Coundl Business Meeting 6:30 pm ' October 31: Dayllght Savings 11me End, November 2: FJectlon Day o November 4 - 6: League of Oregon Cities Conference - Portland e November 9: Council Iiasiness Mewing 6:30 pm e Noven-drer 11: Veterans Day - Qty Hall Closed November 16: Council Workshop Meeting 6:30 pm November 23: Council guslnezs Meeting 6:30 pm a Novern er 25: Thanksgiving- - City Hail Closed November 26: Holiday - Qty Half Closed Executive S asiotil - T a PubIIs,A9eedngs Law a:ithorizes governing beadles to meet in executive session in certain limited s u!atlcns (®ltS 192 660). An "executive session" is defined as "any meeting or part of a meeting L, f yn ornh;~ iYn4y which is closed to certain persons'for deliberation on certain matters." PPrriir9e Purposes for Executive Sessions: 192.660.(2) (a) - 'Employment of public officers, employees and agents, If the body has sadsfled certain prerequisites. 192.660 (2) (b) - ;Discipline of public officers and employees (unless affected person requests to have'an open hearing). 192.56-0 (2) (e) - To consider matters pertain.ng to medical staff of a public hospital 192.660(2) (d) Labor 'negotiations. (News media can be excluded in this instance.) 192.660 (2) (e) - Real property transaction negotiations. 992.660(2) (f) = Exempt public records to consider records that are "exempt by law from public Inspection," These records are specifically identified In the Oregon Revised Statutes. 192-660 (2) (g) Trade negotiations - involving matters of trade or commerce in which the governing body Is competing with other governing bodies. 192.660 (2) (h) - ' Legal counsel for consultation wlth counsel concerning legal rights and dudes regarding current litigation or litigation likely to be filed. 192,660(2) (1) - To review and evaluate,' pursuant to standards, criteria, and policy (7uc6uves adopted by the. governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member uniess the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public In which there has been an opportunity for public comment. 192.660 (2) (1) Public Investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acqufsidon, exchange or liquidation of public investments. 192.660 (2) (k)- Relates to health professional regulatory board. 192.660 (2) W Relates to State Landscape Architect Board. 192.660 (2) (m) Relates to the review and approval of programs relating to security. ky '~~ry~aaxSpbt C'aeS • ~L3P eastlm ~ndn12U71`MOtt0,6w 2004 LEAGUE OF OREGON CITIES. ANNUAL CONFERENCE NOVEMBER 4.6, 2004 / PORTLAND MARRIOTT DOWNTOWN / 1401 SW NATIO PARKWAY • . Conference registration fees include a prcgtaiu materials and admission tot Uvo Thursday workshops and the ing Ceremonies; Friday General Sessions and Lunch with V ndors; Sa y General Sessions and all concurrent FULL NAME sessions. Please indicate y i n in complimentary events to help us determine h.Omanym t CONFERENCE REGIST N: COST:. QTY TOTAL FIRST NAME / NICKNAME FOR BADGE $i75 $ EATTENDEE $143`` $ TITLE $x#Q j $ O $bs?:;. $ MUNICIPALITY / ORGANIZA N NAME REQUIRED)ADD AFTER OCT. 22) ¢¢0 $ BILLING ADDRESS tN\ TOTAL REGISTRATION FEES: $ • • • MIRON 'CITY TATE, Z COST, QTY TOTAL _ ( ) ICMA ASSESSMENT PROGRAM $E0 $ CITY HA TI PHONE ' FAX NUMBE NEWLY ELECTED OFFICIALS WORKSHOPS: • GOVERNMENT "FUN"DAMENTALS $_0_ E-MA A S POLICYGOVERNANCE® $25 $ eck those that ap ly o OLLI WORKSHOP: BUDGET STRATEGIES 5 D . $ .0. ❑ Fiest-time a[ ❑ d-j ew o ial OPENING CEREMONIES & TRADE SHOW $ a $ -0. Special c at. ns tequir e. wheelchair access' ity, etc. _f7M` ' , 7 Educational Workshops: Note: Conference registration fee is waived if you are attending onl Not our Cific need(s) a Friday workshop. Friday workshops include lunch. ' 'COST; QTY TOTAL *Spouse G i ( name for b GENERAL SESSION WITH TIM HIBBITTS $ 0 $.0. MAYORS/COUNCILORS WORKSHOP: p > • GOOD GOVERNANCE $Sb q I{ this f t att~ AfEtce IN 00, ~c aKW_' P tid[rb knttf MANAGERS WORKSHOPS: ~ t k r is ~ ti , i►, ogvlrai g~kei, iad cJc, • ORGANIZATIONAL CULTURE Sso $ 04 5 r ; , Qlfer8l • CIVIC EDUCATION PROJECT $ b $ -0- ~~~t~flw~ ~11t 6 '1 t`h~ ca~a~ mt,ttnt , w v t . e ' .k ! . • ti.. , , ATTORNEYS (OCAA) LEGAL ISSUES WORKSHOP $?p Make checks payable and send to: LEAGUE OF OREGON CITIES - PO BOX 928, SALEM, OREGON 97308 CREDIT CARD: ❑ VISA ❑ MASTERCARD CARD HOLDER NAME BILLING ADDRESS CARD NUMBER EXP. DATE EXHIBITORSLUNCHONLY(NOIVORKSHOPS) $ 0• (`,Oft'-' QTY TOTAL - GET-ACQUAINTED BREAKFAST $17 $ SMALL CITIES BREAKFAST $ GENERAL SESSION WITH ART LINKLETTER $ -0- LUNCH WITH WES HARE $2tl' $ YOUTH DELEGATE WORKSHOP $ d $ ANNUAL BANQUET $35~ $ TOTAL TO BE PAID: $ Submitted by:_ 2004 CON FERENCE PROGRAM = .4;00 p,m, LOC Board of Directors 1.2;55 o,nt, OMA Board Meetino & r- 4;OOp.m. Lecarl Advocacy Commi . - 4 00 p m, .ICMA Voluntary Creden 4::30 pm. Conference Reciistratior 2 30 p m. Newly Elected Officials' 4 15 p nt _ - Newly Elected-Officials 4 15 p m. - O L L I Workshop "Tht - 4:50 p.m. New Attendees.Orienta - 9 00 p m Opening Cergmonies & 1 9:00 p.m. Conference Registration & Lunch "Govemment'FUN' damentalsl" "Polity Govemancew - Michael Conduff ;overnment New Generation Bud et Strat _ . Reception with NLC president Charlie Lyons ring Trade Show Reception pact" esul........... - - is & Trends" - Tim Hibbitts iator Gordon Smith Business Meeting itinn - RiverPlace Hotel - 5:00 p.m. Conference Registration . - 5:06 p:m,. , _ Trade Show 8:45 a.m. General Session: "Measure 37 - F -..9:30 a.m. General Session: "Elections Analy :m.' - .`12:00 p.m. Redevelopmc m. X4:00 o.m. Attorneys (Ol 30195 aa __m = 4 00 p.m._ _Staf(Of(icc for U.S. Senator Gordon Smith _ p m 14.15 m - 4:00 _ Staff Office for U S Senator Ron Wyden ff)`=15 am :5:q0 p.m. _ State Agency Directors & Governors PolicAdvisors (Trade Show area)-------.-----..-- 1b 30 a ~m; = 12:25 p_Tm Managers (OCCMAJWorkshop Organizational Culture S~ Comeeh'ng Values vSharon Noone PSU 1033 00'p_m. -,Mayors(Councilors,Workshop "Implementation of Good Governance' -Mike Conduff 113:00 p m - 1.15 p~m. _ Mayors (OMA),Lunch,and Business Meetin9,__ i2i00p m~1.30.p:m,, _ , Lunch- with Vendors (trade Show areal _ 12:30,p m : 1 40p _m. 1.45 p m 2 45 p m Oregon s Chalkboard Project Sue Hridrek President- 95 p m . 3 45.p m_ Managers.(000MA) Worlatwp„ Civics Education What We'v_e Learned So Far __-Tom Lund ICMA President 2:50 = 3.50p.m. of Portland -'Stronger Oregon SchoolsJStronger,Oregon Gees, --Carol Tumer,_Educauon Ac!yo e ,C4 ;4:00 _ 515 p m-- •LOC Resolutions Commltte~,Mceting,_, _52:m 6:00 prn LOC Nominaling,Committee Meeting , 6i00p m^7:30.p : m. - Governor's,Councll,on fitness Reception & Mayors Awards Dinner on Your Own 6 43 A.m. - 4:00 p.m. Conference Registration 111 a M. -y8 lS a.m. _General Membership.Breakfust : • . , , _ _ , _T,: _ 7s15 a.m.815 a.m. Small Cities Round Table Breakfast_(pop under 3r000) .'_8:30 a.m. 915 a .m. General Session with Keynote Speaker Art Lmkletter _ 915 a: m: - 10:30 a.m General Session "Hometown Voices Make Sure Yours is Heard" 9 30 a.m. 4:00 p.m. Staff Office for U S Senator Gordon Smith - 9.30.a m,- - 4:00 p m^ Staff Office for U.S. Senator Ron Wyden 10:45 is m.-- 12:15 p.m. Concurrent Sessions v Dealing-with Planning Takings Clly Telecom Authority Govern ment Credibility i Infrastructure Economic Development Under Attack The New Look Tnbal and City.. in Public Contracting Govt Relations 12:15y m 1:45 p.m. Luncheon with Special Guest Wes Hare City Manager, La Grande - Images from Iraq" 2 _OO.p m._ 3 30 pp!. Concurrent Sessions Community' Support ; : Leadership Sustainable Development for Policy ' Critical Considerations: The True I Hometown Voices: for Additional Funding LOC Makers and Implementors Cost of Funding a Police Department Your City Mattes - _ 3:45 4-,15 p.m. LOC Business Meeting, . - 00 p,m. -_6 OOp m _ _ CIS M!jy#5ak'r& Wellness Awards Reception _ . _ _ ' 6:15~m+_7 Z.-00 p_m-_ LOC Board of Directors Reception - - - 6:30 p m. - 715 P .T. ^Annual Reception - nu 7T15 p.m. 11.00 p.m ^ Awards Banquet with Entertainment iohnnyaimbo & the Lugutr ti 7777 7 - 77 c . Help us assign the up Count Me In! propriate meeting room space for each concurrent session by indicating the session you plan to attend for each time period on Saturday, November 6. (For planning purposes only; you are not locked into these choices.) SATURDAY NOVEMBER 6TH 10:45 a.m. - 12:15 p.m. 2:00 pm. - 3:30 p.m. (3 Dealing with.Government Credibility Community Sup rt for Additional Funding Q Planning Takings Infrastructure Leadership LOC, - Et orionuc Development ` 5ustamabI"Development for Policy Cn, i lecom Authurtty Under A,rtack Makers and implementors {r`eL^ ~ : , ¢ ,4' ® The. True Cost~of Fund ng ~ + 81•lcui Look>itPttbli ntracu~g s g(' Polite Department: ' M vh~;; ~ytC t~C"• , 1~k ~ ~ y _ ctp~nsUpaces,~ k" rty M2tters a l`1 lw HOUSING & PARKING ~ HOUSING CONFERENCE HOTELS Conference sessions will be held in the Portland Marriott Cut-off date for phone reservations: October 10 Downtown, except for the Friday OCAA workshop, which will be at y botch blling hn umabelisted a should ghee directly with the b by cu Portland Marriott Downtown Mien making reservations, identify yourself as a delegate of the 1401 SW Naito Parkway League of Oregon Cities conference to receive special room rates. d, OR 97201 A non-refundable deposit for the first night is required for each Portl(503)an2d, OR 0 roam. Be sure to ink or your confirmation number unaw portiandmaniott.com Following the October 10 cut-off date, available rooms will be cha~rgged at the regular rate. Contact the hotel directly for Situated downtown in the "City of Roses" on the any ~uuklitiaru, changes or cancellations of reservations. Please west bank of the scenic Willamette River. do not. call thr League office for room reservations. Confirmations will be sent directly from the hotel. Single room - $100.00 Double room - $110.00 Questions? Call the League office atZ503) 588.6550. Additional person- $10.00 PARKING It's Not Free... - j Parking in downtown Portland is always at a premium. Be sure to plan carefully and carpool if possible. Marriott Residence Inn Downtown - RiverPlace If you will be staying at the Portland Marriott Downtown, 2115 SW River Parkway j be sure to VALET park your car. The cost is $14.00 for a Portland, OR 97201 24-hour day and includes in-and-out privileges. Those (503) 552-9500 staypingg at the Mariott Residence Inn should also valet www.residenceinn.com/pdxri park. The rate is $14.00 fora 24-hour day, including in- and-out privileges. Located just steps away from the Portland Marriot, at the edge of the Willamette River in the vibrant Other parking is available near the conference hotels for RiverPlace district. approximately $121day, but choose carefully. Many lots only offer day rates with no in-and-out privileges. And, in many cases, no evening parking is offered. For a map Studio One bedroom suite - om suite $91.00 0$91.00 of downtown "Smart Park" garages, visit the Cityy of Portland web site at www.trans.ci.portland.or.us1Parkingl DowntownParking/de fault. him. ICMA Bookstore and More, Browsing Performance-Based Assessment Pagel of 2 1 ULL1 IVI.LI `1;UVC1 L1111C111 1C.1VL111.C taro,, f I:" 'I . xl U..nn kJI-c". New Resources Online Specials Bestsellers E-Documents Professional Development and Training Subscriptions Guide to ICMA Product Lines Resources for Instructors h t Pl 1 Performance-Based Assessment Developed by the ICMA University and the Andrew Young S( of Policy Studies at Georgia State University, the Performa, Based Assessment, one of a pair of new tools in ICMA's Management Practices Assessment Program, is used to determine your professional strengths and areas for improvement. It is a multi-rater or "360-degree" instrument gathers feedback on your managerial performance from you supervisor(s), staff, elected officials, and others you select. rate your own performance and ask up to 14 other individua do the same based on questions in an easy-to-use booklet. ratings are analyzed confidentially and provided as feedbacl, Career Resources you. You can take this assessment, the Applied Knowledge Assessment, or both depending on your needs. The cost of t Community Relations assessment Includes confidential scoring. One copy will gath Council-Manager Government feedback from up to 15 individuals. Elected Officials Finance and Budgeting Management Assessment. 1999. Hard Copy . Item 42464 Human Services $195.00 ICMA Logo Line Quantity I' add to order Management Parks and Recreation Item 76 of 141 in Personnel/Human i®. Brows Personnel/Human Resources Resources Planning/Economic Development Related Resources: Police, Fire & Public Safety Public Works/Environmental a Applied Knowledge Assessment Management Purchasing ® Enter keyword, title, item Research Resources number, or ISBN. Service Delivery Management Technolcgy/Telecommunications f rl`. y M 1Y ar-~ Entered into the Record on <r. To order offline: 1-800-745-8780 By: 9 AM-5PM EST Monday-Friday Agenda Iterr g E h • i x ibit For other inquiries, please call ICMA Headquarters (202)289-4262 Privacy Policy © 2001 International City/County Management Association. Please notify the bookstore manager If you experience any problems. V. a1'a http://bookstore.icma.org/obs/showdeti.cfm?&DID=7&ObjcctGroup_ID=I &Product-ID... 9/28/2004 l } ICMA Management Practices asJessiuea t Component I: Participant Instructions Developed by the Georgia State University Andrew Young School of l'olicy Studies and the International City/County Management Association for the ICMA University 1111 r- (.Im~ersdyr naoaaa rauw® IC&"U"WERSITY tCNOOt Ot tOl~Ct./TV01{t The ICMA University The ICMA University is a comprehensive delivery system for professional development opportunities. It is a 11I11VCISity Wit11QUt W81'lS, grades, or graauaiion, VitsGU uu a wuuuauucut to aaicavug acaauaaag. The ICMA University encompasses programs and resources offered by universities, institutes of government, state and regional associations, national organizations (including ICMA, private consultants, and other providers. All ICMA members who work in local government are enrolled automatically. All have a responsibility for assessing their own professional skills and abilities and for undertaking continuing education activities. The ICMA Management Practices Assessment was developed to help members assess their skills. The Assessment was created and validated by ICMA and the Andrew Young School of Policy Studies at Georgia State University in collaboration with the ICMA membership. It is the only comprehensive assessment program developed exclusively for local government management professionals. In developing the Assessment, ICMA carries out the recommendations made by its members during the Dialogue on the Profession. During that dialogue, members identified Practices for Effective Local Government Management-the skills and competencies they need to do their jobs-and asked ICMA to develop an instrument to help them assess their skill levels. This Performance-Based Assessment is one component of the ICMA Management Practices Assessment. The other component is an Applied Knowledge Assessment, a paper-and-pencil instrument that helps individuals assess their knowledge of local government management and their ability to apply it in job-related situations. Individuals may use one or both of the Assessments as they see fit. Both instruments were developed and validated with broad involvement from local government managers and assistant managers who represented the diversity of the profession in terms of jurisdiction size and type, position, personal demographics, years of service, and other characteristics. ICMA University Suite 500 777 North Capitol Street, NE Washington, DC 20002 icma.org ' Phone: 202/962-3599 Fax: 202/962-3500 Copyright m 1999 by the International City/County Management Association and Georgia State University Research Foundation, Inc. All rights reserved, including rights of reproduction and use in any form or by any means, including the making of copies by any photographic process, or by any electronic or mechanical device, printed or written or oral, or recording for sound or visual reproduction, or for use in any knowledge or retrieval system or device, unless permission in writing is obtained from the copyright proprietor. Fourth printing, February 2002 Component I: Participant Instructions Getting Started The Performance-Based Assessment that you are about to undertake is designed to gather feedback from individuals who have observed your performance in the workplace and to provide you with their perspectives. The purpose of the assessment is to help you and those you work with understand your management strengths and focus your professional development activities. This package has the following components: Component I: Participant Instructions Component II: Rater Information Record Component III: Performance-Based Assessment Booklet (15 copies) Component IV: Rating Sheet (15 copies) Component V: Return Envelopes (15 copies). Here are instructions for participation: 1. Read the section called "Selecting Your Raters" and identify no fewer than 5 and no more than 15 individuals (including yourself and your supervisor) to participate as raters of your performance. 2. Using component II, the Rater Information Record, record the names and phone numbers of your raters. 3. Keep one copy of component III (the Assessment Booklet), component IV (the Rating Sheet), and component V (the Return Envelope) for yourself. 4. At the top of the Rating Sheet that you kept for yourself, write your name and your ICMA Member ID number in the boxes indicated (if you are a nonmember, write only your name on the sheet). Regardless of whether or not you are an ICMA member, write "SELF" in the boxes for "Rater Group Abbreviation." 5. Next, assemble sets of components III (the Assessment Booklet), IV (the Rating Sheet), and V (the Return Envelope) for the other raters you have identified on the Rater Information Record. At the top of each Rating Sheet, write your name and ICMA Member ID. Then write the appropriate Rater Group Abbreviation for each person who will rate your performance. When you have finished assembling the sets, each set should have a Rating Sheet with a different Rater Group L : Abbreviation on it. 6. Give each rater an Assessment Booklet, a Rating Sheet, and a Return Envelope. Be sure you give each rater the Rating Sheet with his/her correct Rater Group Abbreviation on it. Let the raters know that they have four weeks to complete and return the assessment. The raters will return their assessments directly to Georgia State University for data input and report generation. 7. Complete the instrument yourself, rating your own performance on the Rating Sheet with the Rater Group Abbreviation "SELF. 8. Promptly return the Rater Information Record and your own completed Performance-Based Assessment Booklet in one of the return envelopes to: Applied Research Center, Georgia State University, 140 Decatur Street, Suite 1030, Atlanta, GA 30303; attn: ICMA Scoring. After the results are analyzed, Georgia State University will send you a summary report of the assessment results, including your self-assessment. The report will contain aggregate ratings from most groups of raters. Only your self-assessment and that of your supervisor(s) will be reported individually. A Note about Confidentiality A .....,u select rotors for the 1CMA Performance-Based Assessment, be aware that the information provided by you and by your raters will remain confidential. To protect your privacy, ICMA has contracted with the Applied Research Center in Georgia State University's Andrew Young School of Policy Studies as an external administrator to handle all scoring and to conduct all analyses related to the assessment. Only you and the administrator (and not ICMA) will be able to match your ramie to the assessment data provided. ICMA will receive aggregate data across all participants and will use it to design professional development opportunities for members. Selecting Your Raters You, as the participant, decide the number of raters you would like to have and who they will be, within the following guidelines: ® You must select no fewer than five (5) and no more than fifteen (15) raters. ® You must participate as a rater yourself. ® You must designate your supervisor as one of the raters. (In some cases there may be two individuals who you consider to be your supervisors, and you may designate them as "Supervisor I" and "Supervisor 2," as explained on the Rater Information Record. In some cases, you may wish to include your supervisor as part of a group-e.g., "Elected Officials" instead of designating an individual.) ® You must categorize other raters into one or more groups of elected officials, staff, and/or other groups you may designate. Each group must have at least three (3) and no more than five (5) members. If a rater group has fewer than 3 raters, the results cannot be provided for that rater group; if a group has more than 5 raters, only the first 5 returned will be reported. ® Each rater must be assigned to only one group. - To select your raters, think of people who are generally familiar with your local government management performance. While it is not necessary that you have daily interactions with all of your raters, it is important that they have had an opportunity to observe your performance over time on a number of occasion,,, preferably in work-related contexts. You may group the raters in ways that are meaningful to you. For instance, if you are a relatively new manager and have 3 staff that you hired and 3 staff that worked in the organization prior to your appointment, you may choose to group them separately. Similarly, if you would like specific feedback from 3 elected officials who appointed you as manager and 3 who have been elected more recently, you may decide to put these individuals in separate groups. The most important tip for getting useful feedback is to think carefully about the individuals you select as raters and the groups in which you place them. No one needs to know why you put certain individuals in each group-the instrument is designed to provide feedback to you alone. You should expect to find that different groups see your strengths and developmental needs differently depending on their relationship to you in the organization. This is a key benefit of participating in a multi-rater assessment. Component II: Rater Information Record Use this form to assign your raters to groups and to record their names and phone numbers. Remember the guidelines for selecting raters: • You must select no fewer than five (5) and no more than fifteen (15). • You must participate as a rater yourself. • You must include a supei Visor, either individually or as part of a group, among your raters• Most people designate an individual (e.g., the mayor or board chair) as their supervisor, but occasionally someone will choose to include this individual as part of a group (e.g., elected officials). If you have included your supervisor as part of a group, please check the appropriate box on the form. • You must categorize other raters into one or more groups, and each group must have at least three (3) and no more than five (5) members. • Each rater must be assigned to only one group. Following are the rater groups to which you can assign raters: SELF: Self rating (your own self assessment) SUPT: Supervisor 1(your primary supervisor) SUP2: Supervisor 2 (your secondary supervisor; for example, if you area department head, you might designate the manager as Supervisor 1 and the assistant manager as Supervisor 2, or vice versa. Or if you are a manager, you might designate the mayor or other chief elected official as Supervisor 1 and another council member as Supervisor 2.) E01 Elected Officials `1 (the mayor or other chief elected official may be identified as supervisor where appropriate or may be grouped with other members of the governing body) E02: Elected Officials 2 (same as above) SG1: Staff Group 1(individuals with whom you play a supervisory role, even though they may not all report to you directly) SG2: Staff Group 2 (same as above) OT1: Other Group I (members of any other group you wish to designate) OT2: Other Group 2 (same as above) Keep a copy of this form for your records, and return the original with your assessment. Your confidential assessment results will be sent to you at the address you designate here: Name: Address: 1CMA Member ID number (if you are a member): In the spaces below, record the name and phone number of each person you identify as a rater. On rare occasions, ICMA or the external administrator will call raters if their feedback is not received, but the numbers are requested primarily in the event that a rater submits an incomplete rating form. Note that you will fill in no more than 15 of the blanks below, Please print legibly. Rater Group Rater Group Abbreviation Rater's Name Rater's Phone Number Self SELF Supervisor 1 SUFI ❑ M supervisor is included in another group below Supervisor 2 SUP2 Elected Officials 1 EOIA Elected Officials 1 E0113 Elected Officials 1 EO1C Elected Officials 1 EO1D Elected Officials I FOIE Elected Officials 2 E02A Elected Officials 2 E02B Elected Officials 2 E02C Elected Officials 2 E02D Elected Officials 2 E02E Staff Group 1 SGIA Staff Group 1 SGIB Staff Grou '1 SGIC Staff Group 1 SGID Staff Group I SGIE Staff Group 2 SG2A " Staff Group 2 SG2B Staff Group 2 SG2C Staff Group 2 SG21) Staff Group 2 SG2E Other Group 1 OTIA Other Group 1 OTIB Other Group 1 OTIC Other Group 1 ' OTID Other Grou 1 OTIE Other Grou 2 MA Other Group 2 OT213 Other Group 2 OT2C Other Group 2 OT21) Other Group 2 OT2E Component III: Assessment Booklet Developed by the Georgia State University Andrew Young School of Policy Studies and the International City/County Management Association for the ICMA University d 1111 Ce xgiaSaw (1Nwts ANOIIW YOUNG ICMAUNIVERSITY SCHOOL OF POLICY 71UOItf The ICMA University The ICMA University is a comprehensive delivery system for professional development opportunities. It is a university without walls, grades, or graduation, based on a commitment to lifelong learning. The ICMA University encompasses programs and resources offered by universities, institutes of government, state and regional associations, national organizations (including ICMA), private consultants, and other providers. All ICMA'members who work in local government are enrolled automatically. All have a responsibility for assessing their own professional skills and abilities and for undertaking continuing education activities. The ICMA Management Practices Assessment was developed to help members assess their skills. The Assessment was created and validated by ICMA and the Andrew Young School of Policy Studies at Georgia State University in collaboration with the ICMA membership. It is the only comprehensive assessment program developed exclusively for local government management professionals. In developing the Assessment, ICMA carries out the recommendations made by its members during the Dialogue on the Profession. During that dialogue, members identified Practices for Effective Local Government Management-the skills and competencies they need to do their jobs-and asked ICMA to develop an instrument to help them assess their skill levels. This Performance-Based Assessment is one component of the ICMA Management Practices Assessment. The other component is an Applied Knowledge Assessment, a paper-and-pencil instrument that helps individuals assess their knowledge of local government management and their ability to apply it in job-related situations. Individuals may use one or both of the Assessments as they see fit. Both instruments were developed and validated with broad involvement from local government managers and assistant managers who represented the diversity of the profession in terms of jurisdiction size and type, position, personal demographics, years of service, and other characteristics. ICMA University Suite 500 777 North Capitol Street, NE Washington, DC 20002 icma.org ' Phone: 202/962-3599 Fax: 202/962-3500 Copyright 0 1999 by the international City/County Management Association and Georgia State University Research Foundation, Inc. All rights reserved, including rights of reproduction and use in any form or by any means, including the making of copies by any photographic process, or by any electronic or mechanical device, printed or written or oral, or recording for sound or visual reproduction, or for use in any knowledge or retrieval system or device, unless permission in %witing is obtained from the copyright proprietor. Fourth printing, February 2002 Information for Raters The individual who has given you this booklet and the accompanying Rating Sheet is participating in the ICMA Performance-Based Assessment. You have been asked to serve as a "rater," which means that you are being asked to provide an assessment of his/her performance. The purpose of this assessment is to provide the individual'with feedback on his/her management strengths and on areas where he/she could make improvements in performance. A Note on Confidentiality The personal identity and feedback of raters will remain confidential from the individual being rated, with two exceptions. If you are the individual's supervisor (designated on the Rating Sheet with a Rater Group Abbreviation of SUP 1) or a secondary supervisor (SUP2), your personal feedback will be provided to the individual being rated. In all other cases, your feedback will be aggregated with the feedback of two or more other persons who have a similar relationship to the individual (such as staff or elected officials). When you have completed this instrument, you will be asked to mail it back directly to the external administrator, not to the individual being rated. In some cases the assessment administrator may contact a rater whose feedback has not yet been received, but the individual being rated is not informed about which raters have and have not provided feedback. Guidelines for Raters This instrument provides step-by-step instructions for completion. As you work through it, please consider each item carefully; then use the separate Rating Sheet to mark your rating according to the scale that appears on each page. Here are some general guidelines for rating: ® Consider the individual's performance over time-ideally during the past year. and provide a rating that reflects performance throughout that time period. Try not to provide a rating based on a single observation or a single recent experience. w • If the individual's performance has changed significantly during the more recent part of the rating period, please provide an explanation at the end of the instrument, using additional pages if needed. ® 'Beware of the natural tendency to provide consistently high or consistently low ratings across all items. Be sure that you rate each item separately and thoughtfully. An individual who performs very well in some areas may not perform so well in others. Thank you for your willingness to participate in this assessment. When you have completed it, please use the envelope provided to return the Booklet and Rating Sheet to the external administrator: Applied Research Center, Georgia State University, 140 Decatur Street, Suite 1030, Atlanta, GA 30303; attn: ICMA Scoring. Copyright ©1999 ICMA and GSURF, Inc. t Importance Ratings This assessment covers 17 areas of performance. While all areas are important for effective local government management, you may consider some to be more important than others in y2ur particular working relationship with the individual whose performance you are rating. Using the separate Rating Sheet, please rate the importance of each of the following areas on a scale from 1 (Very Low) to 10 (Very High). How important is this area in your working relationship with the person being rated? 1. Staff Effectiveness: Promotes the development and performance of staff and employees throughout the organization 2. Policy Facilitation: Helps elected officials and other community actors identify, work toward, and achieve common goals and objectives 3. Functional and Operational Expertise and Planning: Understands the basic principles of service delivery in functional areas (e.g,, public safety, community and economic development, human and social services, administrative services, public works); and anticipates future needs, organizes work operations, and establishes timetables for work units or projects 4. Citizen Service: Determines citizen needs and provides responsive, equitable services to the community 5. (duality Assurance: Maintains a consistently high level of quality in staff work, operational procedures, and service delivery 6. Initiative, Risk Taking, Vision, Creativity, Innovation: Sets an example that urges the organization and the community toward experimentation, change, creative problem-solving, and prompt action 7. Technological Literacy: Demonstrates an understanding of information technology and ensures that it is incorporated appropriately in plans to improve service delivery, information sharing, organizational communication, and citizen access 8. Democratic Advocacy and Citizen Participation: Demonstrates a commitment to democratic principles by respecting elected officials, community interest groups, and the decision-making process; educates citizens about local government; acquires knowledge of the social, economic and political history of the community. 9. 'Diversity: Understands and values the differences among individuals and fosters those values throughout the organization and the community 10. Budgeting: Prepares and administers the budget 11. Financial Analysis: Interprets financial information to assess the fiscal condition of the community, determine the cost-effectiveness of programs, and compare alternative strategies 12. Human Resources/P&rsonnel Managements Ensures that the policies and procedures for, employee hiring, promotion, performance appraisal, and discipline are equitable, legal, and current, and ensures that human resources are adequate to accomplish programmatic objectives 13. Strategic Planning: Positions the organization and the community for events and circumstances that are anticipated in the future 2 Copyright ©1999 ICMA and GSURF, Inc. 14. Advocacy and Interpersonal Communication: Communicates personal support for policies, programs, or ideals that serve the best interests of the community; exchanges verbal and nonverbal messages with others in a way that demonstrates respect for the individual and furthers organizational and community objectives 15. Presentation Skills: Conveys ideas and information effectively to others in presentations 16. Media Relations: Communicates information to the media in a way that increases public understanding of local government issues and activities and builds a positive relationship with the press. 17. Integrity: Demonstrates fairness, honesty, and ethical and legal awareness in personal and professional relationships and activities Copyright ©1999 ICMA and GSURF, Inc. /3 The Rating Scale The remainder of this assessment consists of statements describing performance. For each of the. statements, you are asked to provide two ratings for the individual: Current level of performance: The level of performance that he or she has demonstrated over the past year Expected level of performance: The level of performance that you expect from any person in this position (not just the person you are rating). Ratings are on a 10-point scale where a higher level of performance is indicated by a higher rating and a lower level of performance is indicated by a lower rating. If you feel that a performance statement is not applicable or that you are unable to evaluate a performance statement, mark the "NA" option. NA ' NOT APPLICABLE; NO OPPORTUNITY TO OBSERVE 1-2 VERY LOW: The individual consistently performs at a low level in this area. 3-4 LOW: The individual often performs at a low level in this area. 5-6 MODERATE: The individual performs at a level that is neither high nor low in this area. 7-8 HIGH: The individual often performs at a high level in this area 9-10 VERY HIGH: The individual consistently performs at a high level in this area. i 4 /4 Copyright (D 1999 ICMA and GSURF, Inc. Staff Effectiveness (Coaching/Mentoring, Team Leadership, Empowerment, and Delegating) 18. Promotes a high level of staff performance throughout the organization 19. Uses effective interpersonal skills when interacting with staff and employees 20. Motivates staff members to perform well 21. Recognizes and utilizes the strengths of staff members 22. Identifies and supports the professional development needs of staff members 23. Provides feedback on staff work assignments that results in improved performance 24. Helps staff members develop realistic work objectives 25. Creates effective teams within the organization 26. Works effectively as a team leader within the organization 27. Assigns team tasks that can be effectively completed 28. Does not look for someone to blame when things go wrong 29. Fosters creativity in problem-solving 30. Involves staff in setting objectives and priorities 31. Resolves staff conflicts effectively 32. Effectively delegates authority to achieve goals 33. Supports staff members in their assignments 34. Distributes staff responsibilities fairly 35. Clearly defines expectations when making work assignments 36. Is available to staff members to discuss their progress on work assignments 37. Conducts fair and objective employee performance appraisals "Policy Facilitation (Facilitative Leadership, Facilitating Council Effectiveness, and Mediation/ Negotiation) 38. Facilitates the policy development process by building cooperation and consensus among diverse groups 39. Effectively anticipates the consequences of policy decisions 40. Avoids overly simplistic solutions to policy conflicts _ 41. Understands the complexities of community issues 42. Helps elected officials understand the trade-offs associated with policy decisions 43. Presents policy-related information clearly and accurately 44. Develops policy recommendations that reflect an understanding of community players and their interrelationships 45. Follows the lead of others in policy decisions when appropriate 46. Helps elected officials arrive at policy decisions that can be implemented effectively 47. Helps elected officials arrive at policy decisions that are in the best interest of the community 48. Does not encroach on the rights and privileges of elected officials 49. Demonstrates effective negotiation skills 50. Effectively resolves policy disputes 51. Is respected as a neutral party in policy discussions Copyright ©1999 !CMA and GSURF, Inc. /5 Service Delivery Management (Functional/Operational Expertise and Planning, Citizen Service, and Quality Assurance) 52. Demonstrates skill in overseeing police services 53. Demonstrates skill in overseeing fire services 54. Demonstrates skill in overseeing public works services 55. Demonstrates skill in overseeing community and economic development services 56. Demonstrates skill in overseeing administrative services 57. Demonstrates skill in overseeing human and social services 58. Demonstrates skill in assessing community service delivery needs 59. Anticipates the impact of service delivery decisions 60. Sets performance standards for service delivery 61. Anticipates the impact of new technologies on service delivery activities 62. Possesses a broad knowledge of service delivery options 63. Establishes realistic project time tables 64. Anticipates the impact of changing community standards on service delivery activities 65. Uses effective tools and techniques to determine citizen needs and preferences 66. Is quick to spot service problems or unattended needs and develops an effective response 67. Vigorously pursues equitable service delivery 68. Develops measures that effectively assess service quality 69. Consistently enforces quality standards for staff work 70. Uses accepted quality, assurance practices 71. Initiates organizational improvements designed to enhance the quality of service delivery Strategic Leadership (Initiative and Risk Taking, Vision, Creativity and Innovation, and Technological Literacy) 72. Accepts responsibility for undesirable results 73. Challenges the status quo 74. Finds ways to remove stumbling blocks that threaten to delay progress toward goals and objectives 75. Conveys a compelling vision for the community y 76. Effectively sets and achieves goals consistent with a community vision 77. Energizes the community to strive to ensure a better future 78. Effectively communicates a clear organizational mission to staff and employees 79. Sets goals consistent with the organizational mission 80. Is willing to take risks 81. Applies existing ideas and solutions in new situations 82. Demonstrates an understanding of information technology 83. Demonstrates a commitment to making appropriate use of information technology throughout the organization 84. Uses information technology to improve service delivery 85. Uses information technology to keep the community informed 86. Uses information technology to improve organizational communication 87. Uses information technology to improve citizen access /6 Copyright ©,1999 ICMA and GSURF, Inc. Democratic Responsiveness (Democratic Advocacy, Diversity, and Citizen Participation) 88. Demonstrates respect for democratic principles and the political process 89. Educates citizens about local government structures and decision-making processes 90. Demonstrates respect for citizens and citizen groups 91. Willingly accepts the community's lead in the democratic process 92. Fosters adherence to democratic values 93. Advocates local government participation in decision-making processes of the intergovernmental system 94. Recognizes the right of citizens to influence local decisions 95. Questions policy decisions that do not adequately address the concerns of community leaders and affected citizens 96. Promotes active citizen participation in local governance 97. Understands the social, economic, and political history of the community 98. Fosters an appreciation for the diversity of individuals and groups within the community 99. Demonstrates an appreciation of diversity throughout the organization Organizational Planning and Management (Budgeting, Financial Analysis, Human ]Resources Management, and Strategic Planning) 100. Prepares a budget that is clear and understandable 101. Takes a long-term perspective to ensure the availability of adequate financial resources 102. Effectively manages the allocation of financial resources 103. Demonstrates knowledge of budgeting principles and practices 104. Administers the budget in an effective manner 105. Demonstrates knowledge of local government revenue sources 106.` Demonstrates knowledge of financial projection and forecasting techniques 107. Skillfully presents financial information to decision makers 108. Provides accurate assessments of the community's fiscal condition 109. Monitors the cost effectiveness. of programs ' 110. Employs financial analysis to compare alternative strategies or programs` 111. Effectively manages the allocation of human resources 112. Ensures that policies and procedures for hiring, promotion, and performance appraisal conform with applicable laws and personnel practices 113. Demonstrates knowledge of personnel practices 114. Ensures that departments adhere to personnel policies and procedures 115. Demonstrates a commitment to equity in hiring, promotion, and performance appraisal 116. Ensures that human resources are adequate to accomplish programmatic objectives 117. Demonstrates an understanding of employee relations law' 118. Demonstrates the ability to identify events and circumstances that will have a negative impact on the community 119. Is able to identify events and circumstances that will provide opportunities for the community Copyright ©1999 ICMA and GSURF, Inc. /7 120. Demonstrates a knowledge of long-range planning techniques 121. Positions the organization for events and circumstances that are anticipated in the future 122. Demonstrates the ability to identify policy choices that will best serve the community over the long run 123. Is able to use strategic planning techniques to develop a meaningful action plan for the community 124. Possesses the analytical skills needed to effectively weigh and assess conflicting information about future events Communication (Advocacy, Presentation Skills, Media Relations, and Interpersonal Communication) 125. Advocates policies that best serve the interests of the community 126. Continually reinforces those ideals that best serve the interests of the community 127. Demonstrates good interpersonal communication skills 128. Persuades effectively without diminishing the views of others 129. Prepares well-written reports and memos ' 130. Prepares persuasive reports and memos 131. Listens carefully to others 132. Respects the views of others 133. Demonstrates the ability to match presentation style to different audiences 134. Uses graphic material effectively in presentations 135. Maintains the attention of the audience when making presentations 136. Effectively communicates information to the media to inform citizens 137. Effectively communicates information to the media that raises the level of public debate 138. Demonstrates the ability to build a strong relationship with the press 139. Tailors communications to meet the needs of the media and the local government Integrity (Personal, Professional, and Organizational) 140. Demonstrates integrity in personal actions 141. Demonstrates an awareness of the ethical implications of personal decisions and actions 142. Demonstrates accountability for personal actions 143. Demonstrates integrity impersonal relationships 144. Demonstrates integrity in professional relationships 145. Demonstrates an awareness of the ethical implications of professional conduct 146. Demonstrates an understanding of administrative ethics 147. Fosters ethical behavior throughout the organization through personal example 148. Fosters ethical behavior throughout the organization through management practices 149. Fosters ethical behavior throughout the organization by offering and promoting ethics related training 150. Demonstrates the abiIity,to effectively communicate ethical standards and guidelines to others /8 Copyright Q 1999 ICMA"and GSURF, Inc. ICMA performance-Based Assessment ® Component IV: Rating Sheet 25112 , i . k .w . f, Js x ,15,. ,S,rR ~.v:r fib„ y. U. M r y, qe ° I ~x~~,~ : -lbefco ~ e edd y,;~he ptezs.~a'n~ltie a e ~ [ tti.. fktA[k ..iRi;.fpyRKS'.pN:M0HT4T1' ~ Nfrtn[ :;1%'! ~ 2. Policy Facilitation ~i " ~nal~erti`s°adPi nng2`~~~w u ~P~. a,. _ 0 0 0 0 0 0 0 O_ 0 O y g _ 70x- 0. V~ u..... _ OO~sA' 4. Citizen Service M5 O _O O O O 00 O O O O R'Qu • tt © ] 6. Initiative, Risk Taking, Vision, Creativity, Innovation O O. 0 O 0 0 0 O O O ocratic Advocacy and Citizen Participa=tion De 8 0 0 0 0 0 0 0 0 0 0 m . A 10. Budgeting _ t 0 0 0 0 O O 0 0 0 0 12. Human Resources/Persunnel Managemer}t 0 0 0 0 0 0 0 0 0 0 AY, O on 14. Advocacy and Interpersonal Communication 0 0 0 0 0 0 0 0 0 0 Media Relations; 16 O O O O 0 0 0 0 0 0 . 1 2 3 4 5 6 7 8 9 10 N/A 18.C 0000000000 0 1 2 3.4 5 e i u a lu IVA 22.C 0000000000 0 I~ • ~ 26.C 0000000000 0 E00000000000 1200000000000 E00000000000 . Y ~ 2 iLP' fPb' F 4 :J J .u` N} <c_`lq t 1 "s l 23 d. O 'Qj'OQ',Q- OxO r 27: _01,,0,,f ' 0~00~' ,0 f ~x of N*i~t r, r'3.,, •asas+.ea..a.-.,.":. rl i ' E o ~ . ..a. t. wf_...t..... drl,.1.1:.-... . . i i' '4w..ir -R,..I..Sw.....a,.>.~...a..ra 9?A>#:twtf'~Nwi2:°a~t ,...x..+. . r x_,:S 20.C0000000000 O 24.C 0000000000 O 28.C 0000000000 O EOOOOOO00000 E00000000000 E00000000000 VO X21 C 0t3f0 .flO Q 25. C;OOQO;OOOOO`O`O- 2s. G~O`0'000O~O~OO~SO~ . ; o`a~?vo o. o`0 E-0000000000 0. ,l oooo'ooo.~ao o'" ~ E IN Please use PEN to fill out this rating sheet. compteleiy I z ;j 4 !JYUU 118ant; a m6at"Rc, ,,....n.....,,..b.... »..»I... fill in the appropriate bubble(s). Follow this example... 0000 in the correct bubble i z J 4 5 8 7 8 9 10 WA 1 2 3 4 5 6 7 8 9 10 WA 1 2 3 4 5 6 7 8 9 10 WA 30.00000000000 0 34.00000000000 0 38.00000000000.0 E00000000000 t E00000000000 E00000000000 C OO'Q9 `'`O~(J a E 4 (OiOQ } 35 C OO00~000zOOQ'~ ss c 000000'0 O O r N yap 3: 4 ti}< E C Qw.. tiOQ ptQ "GO 0 0 0 E O'0 O O O O" 32.C 0000000000 0 36.C 0000000000 0 _ 40.C 0000000000 0 E 0000000000 O E 0000000000 O E 0000000000 O w G.O Z?~0,; ~ 4 " * b1•i~~%lsLitr~~mu~ss.YY~na'f 37 G'`Q -0 0 0 0 •Oh ',ids 10 0' ; 4 ~ ~C O __`_3s _a~Tx.s','pYt in.ta+'a>nw.3ix+'ae_{w.t-n:sesa~r.+kasiu6ta4.i 1 2 3 4 5 6 7 8 9 10 WA 1 2 3 4 5 6 7 8 9 10 N/A 1 2 3 4 5 6 789 IOWA 42.C 0000000000 0 46.C 0000000000 O 50.C 0000000000<0 E0000000000 0 " 00000 O EOO000 - E000 0D00000 0 / y ti s 4 . yyy~ O t y1, r- iX-144 7 `i Cn o i M , , h5 E: V-0 ~ .y / E l q q V'1l ~3~,/ ~ O 7- f 11 5 44.C 0000000000-0 46.0 0000000000 0 520 0000000000 0 E00000000000 EOOOOOO00000 E00000000000 0 as7>Q oaoo a;Q E O c o n o`~,c4caa0 of .ru_. .:s k.. xw r o O . a;~.0 0 U E G O O O O O, CO .Q y A C 1 2 3 4 5 6 7 8 9 10 N/A 1 2 3 4 5 6 7 8 9 10 N/A 1 2 3 4 5 6 7 8 9 10 WA 54.C 0000000000 0 58.C OOOOO00000 0 62.C 0000000000 0 E00000000000 E00000000000 E00000000000 C'000.OQ~C OOOQ a o 0 ~63c,C ' o o . oo u 03 o ;E- 56.C 0000000000 0 60-C0000000000 0 64.C 0000000000 0' E00000000000 E00000000000 E00000000000 a c o 0op0 00V !D © ' 0 65.c oOaQ~a"o o a r oo o ll Eo 00~.00000 0 ~.._r.n Oo.o000 MMMZ 1 2 3 4 5 6 7 8 9 10 WA 1 2 3 4 5 6 7 8 9 10 WA 1 2 3 4 5 6 7 8 9W 10 WA 66.C 0000000000 0 70-C 0000000000 0 74.C 0000000000 0 E00000000000 E00000000000- E00000000000` ?cO Q 04OGfl U s " 71 CiQ000007QQOO O s``G 000000000 Q'; ' E (>4,C OCO,OC?1~)g 0 E ;O O,OO 00fJ~QOsO ; O-O,O O O O Q'OaQ~ O_ r._ z . P ' ' ' 68.C 000000000 0 72.C 0000000000 0 7 6. C 0000000000 0 E00000000000 E00000000000 E00000000000 Cs:C 00`000'00Q'O"O O; i "t 73: 0'0`00000.000'0..0 77:0 0.00000.0000 O EooooooOOOOat:: ` E>o'oooooooo.o o EooooOO0000 0 M 1 2 3 4 B C. -A E', GFig.' 1: . J _ K L';'. M N O p;; For Office Use.O!%y o -0 0 ~ 0 6 ' o 0 o ~ 0 ' O O- 0. 0 ' ~0 ICMA Performance Based Assessment 25112 Component IV: Rating Sheet D 13 u 25112 Component IV: Ratin ch'MAt 1 2 3 4 5 6 7 8 9 10 N/A 1 2 3 4 5 6 7 8 9 10 N/A 78.00000000000 O 82.00000000000 0 E00000000000 E00000000000 9 00,4`~00~0;p Q 83 C OOObO0~0000 O ~,.0~ssQ~;i="O~OtOr(}#~1 _ E Q,.Q O~t0~0 O O Or4,w;0 80.C 0000000000 0 84.C 0000000000 0 E00000000000 E00000000000 1 2 3 4 5 6 7 8 910 N/A 86.C 0000000000 0 E00000000000 87 Cr'_QOOOOO;OOOb~O, ; 88.C 0000000000 0 E00000000000 85C.~'O!'!010x0. "Op0 O RN" 30 1 2 3 4 5 6 7 8 9 10 N/A 1 2 3 4 5 6 7 8 9 10 N/A 1 2 3 4 5 6 7 8 9 10 N/A 90.C 0000000000 0 94.C 0000000000 0 98.C 0000000000 0 E00000000000 E00000000000 E00000000000 ..°NIET 95 C O{1 CEO 09$ C` 0 O~fl Q ,030"O , . 1 O O 0-1 : ;1J O' ya,~J 0 :0.k 92.C 0000000000 0 96.C 0000000000 0 100.C0000000000 O E00000000000 E00000000000 EOOOOOOOO000 T' 4 ~On O' 9 z c~C~zO O^`O sO~"C7d^r±7 OO of C O OHO rOtC?'Q`nO J"s/J r :wh- J9 Q~'.J 6 ` (D D.,~v ,E n Q'~O.v ©YJ Q llf~'V 1 2 3 4 5 6 7 8 9 10 N/A 1 2 3' 4 5 6 7 8 9 10 N/A 1 2 3 4 5 6 7 8 9 10 N/A 02.C 0000000000 O 106. C OOOOOOO000.0 110. C 0000000000 0 -E00000000000 E00000000000 E00000000000 m. :n~••, _ ~io7 1Ga~o` t~o'o ,,1. GooooO'O Pon OO' 5 3T , ' -41 _ r UX 00000rSc0000`6 0' 108. C 0000000000 0 ~ 112. C 0000000000 O E 0000000000 O' E 0000000000 O E 0000000000 O u r , ~ghoa0 0 ,9 coQOo oQC~a © ~a~3 c o~oooOaoo.o ; ~a~0aoO;o{o w„ooaooo0 000 o w Eaooczoooa 1 2 3 4 5 6 7 8 9 10 NIA 1 2 3 4 5 6 7 8 9 10 N/A 1 2 3 4 5 6 7 8 9 10 ' N/A 14.C 0000000000 0 118. C 0000000000 0 .122. C 0000000000 0 E00000000000 E00000000000 E00000000000 00 0 123.c'o000000oOD 0i'- Q o.; 1is Go0000oO_'0-6'b''-6:'-' 4u l,,. 00000 O eOO~pOp;p~p O; E0000>000,;0o0 o EOO,U00 16.C 0000000000 0 120. C 0000000000 0 124. C 0000000000 0 E0000000000 O E0000000000 O E0000,000000 O sT &.004 0 tio000,00 . 521. c oooooooooQ,0 125. U-0 0.000ooo.oo 0 `o~oo°oOoOOOO`:o EoooO:o:o:oooo~o E00,000OO0o"o:'-p For Office Use ONLY ` 1 2-, 3 -'_4 5A B- C D E '_F'- G H, i;s J ',1C L M' N 0 F 0 6 0 6 0 'O '6 6 O 6 o o O 00 0 0 0 0 0 ICMA Performance Based Assessment ICMA Performance Rased Assessment ® Component IV: Rating Sheet 25112 1 2 3 4 5 6 7 8 9 10 N/A 1 2 3 4 5 6 7 8 9 10 NIA 126.C 0000000000 O _ 1135.C0000000000 O E0000-0000000 E0000000000 O 128.000'00000000 O E00000000000 E0000000000 O E000000'0000 0 EOOOO00000 132.C 0 0 0 00 0000 0 O 141.c 00000000 - E0000000000 0 E0000000000 O E0000000000 O ,M 13a.C 000000 0000 0 ~ t43.C 000000 0000 O E00000000000 E00000000000 s~ Dear participant, ICMA and Georgia State University are dedicated to the ongoing evaluation of the effectiveness of this instrument as a professional development tool. To assist in this process, we are asking for the following demographic information. This information will help us continually improve the quality of this instrument and will help ICMA design regional and national offerings that will serve its members. Sex Race Current position A~ O White O Hispanic O City Mgr/Admin O Dept Head O 25/under O 46 - 55 O Male 0`26 - 35 0 56 - 65 O African American Q County Mgr/Admin O Elected Official O Female O Asst City Mgr/Admin O Other O 36 45 O 66/over O Asian OMulti-racial 0 Assist County Mgr/Admin please place only ONE letter In a box, and PRINT as clearly as possible. State Ci [11 let to: How long have you worked with Return this Answer Sheet and Book the person being rated? Georgia State University Years in current position p Under 3yrs O 13 -17 years O 1 year or Less 0`6 - 7 years School of Policy Studies Applied Research Center O 3 - 7 years O 17+ years O 2 - 3 years O 8+ years ICMA Scoring 0 8 -12 years 0 4 5 years 140 Decatur Street, Suite 1030 Atlanta. GA 30303 0 t 'rV►' F. or OYfdc a flee `O~VL 1' x_ -Fa 0: 0 0 o O ,o 0 0 a 137.00000000000 O E0000000000 O 0 Page 4 1 2 3 4 5 6 7 8 9 10 WA 144.000OOOOOO00 0 P00000000000 146.C 0000000000 0 E0000000000 O a 8 5 e 'PhROCLAMATION Race E ualk Week WHEREAS, the National League of Cities is committed to promoting racial equality and justice as a fundamental aspect of a healthy community; and WHEREAS, the National League of Cities has urged local officials across the country to join together In a national campaign to promote racial equality and justice; and, WHEREAS, by resolution of the National League of Cities, we declare racism unjust and advocate lloj equal rights for all; and fill WHEREAS, by Act of Congress of the United States dated July 2, 1964, the Civil Rights Act of v 1964 was adopted banning discrimination because of an individual's color, race, national origin, ~ry religion, or sex; and WHEREAS, by Act of Congress of the United States dated July 9, 1868, the 141' Amendment . , a DI(IIE} of the Constitution of the United States giving all persons bom or naturalized In the United States the right to due process and equal protection under the law; and NO RESOLVED THAT I, Craig Dirksen, Mayor of Tigard, on behalf of W THEREFORE BE 1 T the entire City Council, do hereby proclaim: p `N f the week of October 18, 2004 as Race Equality Week in the City of Tigard, Oregon and urge all citizens to join together to support this effort and reaffirm our commitment to ensuring racial equality and justice in our city. Iix Dated this ~h day of ! f 2004. h IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard to be affixed. f_ p mill 1 t5~ ti Crai irksen, Mayor City of Tigard a ~Iiilit~ ~s Attest: 1111$ly~, CI ecorder~ V. 1 S. a P• Y 7 Y 3t . r r ~ ~i°~F ~ j "'Y~'~~ 4 ~ •Pa ~..:i t~lr'•;` f a :.`fir 0 S 'PROCLAMATION 0 S RT (Start Making a Reader Today Week r r~.. WHEREAS, Oregon has long recognized the importance of programs that prevent serious future n a{;: problems, reduce public cost and allow children to grow Into healthy, productive adults; and WHEREAS, Oregon communities recognize the need for each generation to take care of the next ..a~1 and that all children, whether our own, our neighbors, or children we don't know, are our ' .c(f collective responsibility, and ~fRllltt~i WHEREAS, The SMART (Start Making a Reader Today) book and reading program is Oregon's i4 tttlii~"c leading community-based volunteer program dedicated to increasing literacy among elementary school students; and WHEREAS, The SMART program served more than 11,000 children throughout Oregon during t the 2003-04 school year and served more than 77,000 children since the program started 12 ,x years ago; and ,tl~llll~,a WHEREAS, It Is important to the future of Oregon to: ; o develop confident and enthusiastic readers who can read at grade level by the time they leave elementary school, • Increase the number of students graduating from Oregon high schools, t = atlitll" w< ♦ provide a more productive and literate workforce, {u W e provide an opportunity for adult volunteers to transform young live, and o strengthen the connection between children and their communities. NOW THEREFORE BE IT RESOLVED THAT 1, Craig Dirksen, Mayor of Tigard, on behalf of~ the entire City Council, do hereby proclaim: the week of September 27 - October 1 2004 as by w 1900 5 RT IAY eel and encourage all Tigard citizens and businesses to join in this observance. i1pN1 It i ~ day of ' Hilo k Dated this ~ .Y 2004. IN WITNESS WHEREOF, 1 have hereunto set my hand and caused the Seal of the City of Tigard 4(+ to be affixed. V. uitu Craig D en, Mayor City of Tigard Attest: {t City corder r~ i d r .Nx r AGENDA ITEM NO.3 VISITOR'S AGENDA DATE September 28, 2004 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns though staff. Please contact the City Manager nrinr to the start of the meeting. Thank you. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED Gi.~i~Sl; ~Tww I~WLtu-s~ (X~~1 G1 t3~, S l 09 4-+ SL-0 (jgLW - L0 T i 9 zz 0-rd twin & t~ I Page 1 VISITOR'S AGENDA Entered into the Record on By: 141rce- eIIs 60wr 28 September 2004 Agenda Item#-5- Exhibit _L____ Mayor Craig Dirksen Council President Nick Wilson Councilor Brian Moore Councilor Sydney Sherwood Councilor Tom Woodruff City Manager Bill Monahan Gentle o le: no small amount of internal struggle; wnte t s eetter with regret, a er muc ~though ut I am unable to keep silent on this matter. Last weekend I read with alarm the letter that Tigard City Attorney Tim Ramis sent to the Tualatin Basin Natural Resources Coordinating Committee on behalf of certain of his private landowner clients. (If any of you has not seen the letter, I attach it herewith.) Most troubling is the potential conflict of interest this letter exposes; for while, to my knowledge, Mr. Ramis has not "appeared" before the TVNRCC as attorney of record for the City of Tigard in these proceedings, he is nonetheless contracted to provide legal advice and representation to the City in the conduct of its official business, which includes our participation in the Coordinating Committee through our delegate, Council President Wilson. Implicit in Mr. Ramis' "endorsement" of, and proposed amendments to, Councilor Wilson's proposal is the premature and unwarranted assumption that the Wilson Proposal `represents the interests of the _City of Tigard. Irrespective of the _relative merits of Councilor Wilson's proposal, ' it is merely and only-that a proposal. Although many people, myself included, have expressed interest in, and even enthusiasm for, the concept of incentive-based implementation measures, and gratitude to Councilor Wilson for his careful and thoughtful work, to my knowledge the Wilson Proposal has not been adopted by the City as an official position; there has been no public notice, debate, hearing, nor resolution. While the Wilson Proposal is worthy of the Committee's attention and, hopefully, extensive study, there is no basis for the assumption that if is now or ever will be the implementation strategy ultimately supported by the City or adopted by the TVNRCC for recommendation to Metro. Given this context, Mr. Ramis' advocacy before the Committee-- whose mission is to make legislative recommendations, and which includes Client A (City of Tigard)-- on behalf of Clients X, Y, and Z (private landowners whose interests may be affected by the actions of the TVNRCC), loudly begs the question: In whose interests is W.Ramis acting? moreover, keeping in mind that the role of government protect he public trust-that is, the preservation and stewardship of natural resources of all, including future generations; and keeping in mind that no constit tas common law for nearly a millennium has enshrined private property rights superior to the public trust, is it noeC nwhe a the publichtrusti at take? nASe weerest the may be adverse to private landown expressed citizens of Tigard, to feel confident that our collective voice, hopefully as will by our elected officials after. p/o h d notice of Mr. Ramis anal his firm?ffectively supported byhelegal advice and I have read and re-read the Oregon State Bar rules re s or the cos of inf re future in a variety of scenarios. Without knowing additional fa events, including what, if any, disclosures have been made to either the City or the private clients, it is impossible to determine l ur netthhe futu~eatOn has iriN ~s perfectly will impossible to predict whether this clear' it does not pass the Smell Test. At the very least, the citizens of Tigard deserve an explanation. I would hope the Mayor and Council will demand it. Sincerely, n, Alice D. Nis Gaut 10947 SW Chateau Lane Tigard 97224 503`639 8930 aeg@csgpro.com RAMIS CREW! CORRIGAN & BACHRACH LLP ATTORNEYS AT LAW - 1727 NW HOYT STREET PORTLAND, OREGON 97209 TELEPHONE (503) 222.4402 FAX (503) 243.2944 TimothyV. Ramis WWW.RCCB.COM sharonbOrecb.com September 24, 2004 Tualatin Basin Natural Resources Coordinating Committee Brent Curtis, Planning Manager Washington County = Land Use and Transportation Re: Recommended Goal 5 Programs Dear Committee Members: We have been following the long and difficult work you and the steering committee have undertaken over the past few months, and wish at this time to offer these comments and suggestions. II represent land owners who have a strong interest in any new regulations that will affect the use of their land. We are concerned that in the desire to enhance environmental protection, our governments are punishing long term landowners who have been good stewards of their land, but who do not wish to give up future residential development rights. Let me start with an example of one of the properties. This 40-acre property is designated for residential development (R-10) by the county. In the latest version of the proposed ALP mapping, this land is predominantly in the moderately limit category. It is upland property, steep in places, no creeks or ponds. This is not riparian land. When the time for development comes, the owners are willing to design storm water runoff and erosion control to avoid significant impact on the drainage that flows down the hill. We believe the county has regulations in place to assure adequate control. The land has been held for timber management over the years. The timber is a crop. The owners have been good stewards of the property. They also count on their property to have economic value, part oftheir estate. They would like to hold onto the right to manage the land as a timber crop, and harvest it when the time is right, when there is a need for the housing promised by the county's plan designation. They shouldn't be punished by these new regulations because they have not yet harvested the timber and planned for residential development allowed by the plan designation. Property in farm or forest use should not be subject to additional layer of regulations which conflict with the continued resource use of such property. We would like to propose a softening of the regulations that recognizes the value of long Tualatin Basin Natural Resources Coordinating Committee September 24, 2004 Page 2 term ownership and good stewards of the resources. We endorse new ideas such as the Alternative Goal 5 proposal presented by Tigard council president Nick Wilson, suggesting incentives rather than increased regulation. We also join the Homebuilders Association and others in the concern about development capacity lost to a new layer of regulation. The ALP has the effect of punishing those who chose to wait to develop their land, and in the meantime, maintain the land in timber management until they too exercise their right to develop the land to serve the community's need for housing. Those who wait in effect have been mitigating for all the development that has taken place, development that was otherwise lacking in such mitigation. Regulation without incentives also has unintended consequences: a rush by land owners to utilize their land befDre the new regulations take effect. The committee is well aware of these issues, as shown in the issue papers we have received. For example, the paper on Issue #22 (Incentives and Compensation) and Chapter 6 (Non Regulatory Program Options) of the draft Program Report address incentives. The issue #22 paper focuses on land designated for resource uses, and does not consider the situation of forest or farm use on land designated for residential use. The statutory incentive programs outlined in the paper do not apply to residential land. Chapter 6 include s`a voluntary management program called stewardship recognition as an option. This program falls short of the need for monetary compensation to replace development revenue lost to regulation. Looming in the background is Ballot Measure 37. If the measure is approved in the November' election and upheld in court, the owner of private real property is entitled to receive just compensation when a land use regulation is enacted after the owner or a family member became the owner of the property if the regulation restricts the use of the property and reduces its fair market value. If a property owner proves that a land use regulation restricts the use of the owner's property, and reduces its value then the government responsible for the regulation will have a choice: pay the owner of the property an amount equal to the reduction in value or modify, change or not apply the regulation to the owner's property. A measure with similar intent was approved by voters in a re cent election but overturned by the courts for reasons unrelated to the compensation aspects of the measure. It could pass again in a retooled format known as RAMIS CREW CORRIGAN IN BACHRACH LLP ATTORNEYS AT LAW Tualatin Basin Natural Resources Coordinating Committee September 24, 2004 Page 3 Measure 37. If the measure is approved, how will these regulations be applied? Housing is a necessary commodity and as the Metro area grows, more housing will be needed. Land zoned for residential use inside the UGB is part of the government's promise that we will all have land available for needed housing in the future. I understand from Issue Paper #2 (Response to Home Builders Association Testimony) that the staff recommendation has been to continue the current working assumption that the proposed Tualatin Basin Goal 5 Program decision will not result in a long-term loss of housing or jobs capacity. Even if this assumption were true overall, I think there will be individual land owners such as my clients who will suffer monetary loss due to reduced or eliminated development potential of their property caused by the new regulations. I would like to suggest the following ideas for your consideration. The effective dates of the Goal 5 limitations on the Tualat in Basin properties should be subsequent to the Urban Growth Boundary amendments necessary to balance the loss of developable housing land. Compensation for Lost Development Capacity on Individual Residential Property. Even if the overall impacts of the Goal 5 regulations pencil out to maintain enough housing, the loss of development potential and income potential on the individual properties must be compensated. Exemption Should be Allowed for Farm and Forest Use. At the very least, productive farms and forest tracts which are in timber management should be exempt from the proposed regulations. Under the ALP mapping, timber crops are limited for development as forest habitat, but farm crops are not limited. The mapping should treat managed timber crop areas the same as other types of crops. Owners Should be Entitled to Fee-in-lieu Stewardship Credit Based on Years of Resource • Use. A credit towards the fee-in-lieu shouldbe given to owners of productive farms and timber managed properties in residential zones based upon the number of years the property has been held in farm or forest use by the property owner. The owners of the land should receive credit for the years of good stewardship.' Unless such property is RAMIS CREW CORRIGAN & BACHRACH LLP ATTORNEYS AT LAW - Tualatin Basin Natural Resources Coordinating Committee September 24, 2004 Page 4 exempted from the proposed regulations, such owners would' in effect be penalized for holding their property in farm or forest use. • In the alternative, no fee-in-lieu requied for land owned by the same family for more than ten years, to distinguish the long term landowners from developers or investors. • One acre of mitigation credit for every year you've held the property. Thanks you for your consideration of these ideas at this late date in the process. Very truly yours, /signed/ Timothy V. Ramis TVR/gws RAMIS CREW CORRIGAN & BACHRACH LLP ATTonNEYS AT LAw AGENDA ITEM # FOR AGENDA OF 9/28/04 ■ CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Vision Survey Results Report PREPAW BY: L. Mills & Liz Newtorfr" DEPT HEAD OK~JaLl GROKP~ 0` M y~ V ISSUE BEFORE THE COUNCIL ® Receive an overview of the recent Vision Survey results. STAFF RECOMMENDATION Receive the verbal update. INFORMATION SUMMARY In 1996, the Tigard City Council expressed concern that the community's future was too important to leave to chance and directed aprocess to pull resources; together to determine long-term goals for Tigard. Residents, government professionals, business people, and community group leaders volunteered to work together to determine the community's future direction. Adopting the name "Tigard Beyond Tomorrow," they established a process that defined a vision for our community and "identified resources for implementing that vision through partnership of individuals and organizations. Each year since 1996, the citizen-based Action Committees have reviewed and updated the strategies and action plans to accomplish the goals of "Tigard Beyond Tomorrow." This annual review is critical to ensure we stay on track with the changing times and desires of our community. Periodically, a survey is also done with the community to assist the citizen-based Vision Task Force in determining whether changes to the vision are needed based on the community's current issues and concerns. During the summer months a survey was conducted this year. The detailed results were sent to City Council a few weeks ago. The presentation at this meeting will focus on an overview of the survey results and what the citizens are sharing. There were several themes heard this year in the survey results and following is an alphabetical list of themes. ✓ Access to pathways, sidewalks, street system and mass transit ✓ Community appearance ✓ Community center/gathering place ✓ "Density and growth related issues ✓ Downtown development' ✓ Environmental protection ✓ Open space, greenway & tree protection ✓ Park and recreational opportunities ✓ Safety Traffic congestion Two-way communication between City and citizens Attached is a copy of the Executive Overview which can be inserted into your copy of the survey results report you received two weeks ago. OTRPR ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The Vision Task Force is a citizen-based group that is volunteering their time so the vision goal is that of Volunteerism. "City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community.,, ATTACHMENT LIST N/A FISCAL NOTES The cost of the survey was budgeted and done as part of the Cityscape mailing budget. Tigard Beyond Tomorrow 2004 Community Survey Results Executive Overview . I G u ~t c~ %V The 2004 survey shows several themes and some new or emerging themes for our community. Following is an alphabetical list of those themes the reader will observe in the survey responses. ✓ Access to pathways, sidewalks, street system and mass transit ✓ Community appearance Community center/gathering place ✓ Density and growth related issues ✓ Downtown development ✓ Environmental protection ✓ Open space, greenway & tree protection ✓ Park and recreational opportunities ✓ Safety ✓ Traffic congestion ✓ Two-way communication between City and citizens General Demographics The demographic section provides a "picture" of those responding to the survey. Gender information shows a majority of females (61%) responding to the survey. It is noted that responses received through the City's web site were slightly higher from men (6%) than the other response avenues. Ace demographic spread of survey responders is comparable to the 2000 census. 67% of the responders are between the ages of 36 and 64. Length of time in the community responses show a fairly even split with residents living in the community between one and ten years (49%) and those who have lived here eleven or more years 46%). Race demographics for the survey response are not as comparable to the 2000 census data as was the age category. Very few responses were received from the Asian and Hispanic ethnic groups in our community. A more concentrated effort to engage races other than white is needed to better represent the growing diversity of the community. Location in the community is the last of the demographic questions included in the 2004 survey. Responses were received from all areas of the community including the unincorporated areas in Metzger and on Bull Mountain. A little over half of the respondents report they live in areas 3 and 6 (see map on page 1 in the detailed results section of this report). Neighborhood Characteristics - Review of the residential and commercial area characteristics that are important to our community. Residential Neighborhood Characteristics Quality Very & Somewhat and Somewhat Very Unimportant Important Small lot size. Less than 7,500 s q. ft. 70% Large lot size 7,500 s . ft. and lar er 8300 Small neighborhood parks within half a mile of 82% home Undeveloped open spacelgreenways within 841/6 half mile of home 54% Variety of housing types within new developments (single family, row housed, apartments, etc. Maintain existing lot sizes within established 87% nei hborhoods 89% Pedestrian and bike Paths Neighborhood traffic management 92% compatibility between existing and new 92% developments This chart shows neighborhood compatibility (between existing and new) along with traffic management as the highest qualities desired by respondents. It also shows there were two cases where the qualities listed were unimportant to the community; small lot size at 70% and a variety of housing types within new developments at 54%. When asked what "other' residential neighborhood characteristics were very important, three themes emerged. Responses have been grouped into the theme categories below. 1. Density and growth related issues. These comments raised such issues as row houses, small lots and too much growth being issues in the residential neighborhoods. 2. Environmental protection. Mature trees or preservation of trees was a major theme in this area along with the desire for natural or green ways. Parks were also mentioned as being needed. 3. Enhanced sidewalks and mass transit. 'Sidewalks, pedestrian crossings and more accessible mass transit were noted. A new emerging theme in this survey was the concern about property maintenance needing to be a higher priority. This is a theme that was not seen in the community surveys in 1993, 1997 or 2000. Commercial Neighborhood Characteristics Very & Somewhat and Quality Somewhat Very Unimportant important appearance unique to each 67% area in the City A complimentary identifying feat al! areas in the City Pedestrian and bike path access It is clear that access by foot and bike are very important to commercial areas. It is also somewhat important that there is a unique appearance to each area in the City. However, when asked if it was important to have identifying features shared by all areas, there was an even split between responders. When asked what "other" commercial neighborhood characteristics were important there were two themes seen in the responses. Responses have been grouped into those theme categories below. 1. Appearance. The majority of comments in this section dealt with the appearance or upkeep in commercial areas. Whether the suggestion was "more flowers" or "upkeep of older buildings" the comment by one responder was; "We don't need to look like a picture postcard, let's just looked loved." Again, a new emerging theme in this survey is that of appearance and upkeep of properties. 2. Access. The next most mentioned issue for commercial property was that of access; pedestrian, traffic flow and mass transit. City's Active Role in Commercial Concerns - The next section of the survey asked the community in which activities the City should take an active role. Quality Very & Somewhat and Somewhat Very Unimportant Imp ortant Retaining existing businesses? 92% Attracting new businesses? 88% Redeveloping/reenergizing Tigard's Downtown 81% area Main Street ? Revitalizing existing commercial areas outside 770/6 of T! ard's Downtown area? 90% Beautifying existing commercial areas? The respondents were very clear in saying that the City should take an active role in all areas of retaining and attracting new businesses, and beautifying the existing commercial areas. When asked about the revitalizing Tigard's downtown area and those areas outside of the down town area, it was still clear that a high percentage of responders want this to be an active City role. When asked what "other" areas the City should take those two themaere ere t ories "i oportant" themes observed. Responses have been grouped into 1. Appearance. Again, this issue is a common theme in the 2004 survey with the majority of comments here pertaining to beautification, parks and trees. 2. Traffic. The next most mentioned issue was t at of traffic, This included comments about ggW, traffic congestion and planning for future traffic, Leisure Time Activities -The citizen-based Vision Task Force wanted to know table in the T ga d a eafrom theare community what leisure time activities were important to the top four. 1. Recreation - Organized Opportunities - Comments received show recreation centers, a resp nders recreation department or a park & recreation dswimming pool beingrava~able with some There were several comments about a public have respondents wanting this indoor and some outdoor. This particular comment may been influenced by the survey being completed during summer months. Generally, vided remarks were not clear as to whether park and recreation services e tbe Tualatin provided Hills through a new district or City department or through an existing provider (i.e., Pak and Rec. District) working in the TceaThe desire fo~moee pa kt'and recreationequires the additional revenue to provide the serv opportunities in Tigard was balloa common t measure to create a park & rec eat on district. (Tn 20 his s an Tigard voters defeated area the citizen-based Vision Task Force should review. and l) are al 2. Greenways and Parks -Green 20en space 4 survey sukrveysrethe pastalThe desvi eyfoaopen consistent theme in Tigard in the Y densi increasin space and parks is abecom becoming more necessary for quality of lie. tThe 2004 Pak &g and the need for "space" Recreation Survey respondents also addressed this as a most important issue. 3. sikeMlalk Ways- Biking and walking was the that i r theme and t this question with this also being noted as part of the family activities sed in was comments survey ire for 4. Community Events - ne ghborhoodtevheme ents alA community center with ulturall,, music and art more community or g events. This theme is another emerging theme in this survey which cas for more will be seen again as one cons de s se of communi being created in Tigard This theme the survey as a whole. The 2004 Park & Recreation Survey respondents also addressed the need for a community center as a most important issue. more the This question in the survey saw some areas of the community did not destify one was the onlyf area top four themes as important. Area 5 wanted park and recreation poprtun but that did not want additional public pool access. of leisure time also activity. Area 4 e pressed no interest in and greenways or bike/walk ways being a form community events or cultural activities in Tigard. rea the Volunteerism and Volunteer Activities -The volunteered an the questio sand what survey addressed whether volunteerism was important, if people commun more could be done to encourage them to volunteer. 90% of the respondents to the survey reported they believe volunteerism is an important part of promoting a community's identity. ■ Respondents then shared what they do when volunteering in the community. Working in schools was the answer given by almost one-third of the responders. About one-fourth said they did general "helping" type work in the community. Each of the following categories received about one-fifth of the responders comments: City of Tigard or Library volunteering, age specific activities (youth and senior), environmental efforts and church. The survey then asked what would encourage the respondent to volunteer in the community. Responses have been grouped into two major theme categories below. 1. Time Constraints. These included more time needed by the respondent to volunteer or flexibility of the days/hours required by the place using volunteers. 2. Knowledge of Volunteer Opportunities. Tigard's Identity - This area in the survey was broken down into two questions. What is Tigaard's identity today was the first question in this area. Responses have been grouped into seven major theme categories below. 1. Traffic Congestion. This included congestion, lack of traffic flow, and too many traffic signals. 2. Portland Suburb. This was sometimes a positive statement and sometimes seen as negative. 3. No Identity. This was also answered as "not sure. 4. 99W/Strip Malls. While traffic congestion was the first identified identity for Tigard today, 99W and its traffic congestion and strip malls was often identified separately from the first theme. 5. Density. This was also addressed as overcrowding. 6. Small Town. This was typically stated as a positive. 7. Open Space. This also included parks and green space. There was almost an even split' between people who believed Tigard was known for its many parks and green areas and those who believed the community was known for not having enough. What would you like Tigard's identify to be was the second question in this area. Responses in this area were much more difficult to place into specific theme categories. There were responses that housing was affordable and unaffordable; good schools, a family place to live while others wanted to move. However, overall the reader will see that respondents want the Tigard community to be as follows (please note these are listed in alphabetical order): ✓ Beautification of the community Downtown/old town developed with a clean upgraded look ✓ Friendly, family community Gathering place (community center) ✓ Growth would be controlled ✓ Open space, parks, greenways and trees protected and maintained ✓ Safe and clean ✓ Small town atmosphere maintained ✓ Traffic congestion reduced Another emerging theme from this question centered on the creation or enhancement of the sense of communi or Tigard being a destination. One respondent said it this way: "A place to go to, not a place to have to go through." Again, the 2004 Park & Recreation Survey respondents also addressed the need fora community center as a most important issue. Communication - How Well Does the City Do? - The survey next explores how well the City keeps the community informed about City issues, whether people know how to participate in the decision-making process, whether the City is responsive to community concerns and how the City could improve in these areas. How well does the City keep you informed about City issues? Responses were grouped into 5 categories based on the number of comments indicating satisfaction from very well to not well at all. Very Well Reasonably Well Average Not Very Well Not Well At All 28% 41% 201/0 3% Respondents as a whole expressed satisfaction (average) to praise for how well the City does keeping them informed about City issues. 11 % did not feel the City should get high marks in this area. The City's newsletter Cityscape was acknowledged as an excellent way to get information mailed out to the community. Many comments requested this be used more to share information. Do you believe the City provides ample opportunities for people to participate and influence decisions made by the City? 61% of the respondents answered yes and 39% answered no. The City can do better in providing ample opportunities for participation in decisions. It was noted that answers to this question received on the web showed only a 57% yes response with the Cityscape responders providing a 63% yes response. How could the City improve in the area of providing ample opportunities to participate and influence decisions made by the City? There were several suggestions in this area and the reader is encouraged to review the comments, however, overall the community shared the following comments (listed in alphabetical order): ✓ Communication to provide information and garner the community's input (more, earlier, continued) ✓ Earlier input in the decision-making process ✓ Listen to and hear the citizens' input before decisions are made How responsive is the City to your concerns? Responses to this question registered a total of 59% responsive and 41 % unresponsive. Very Responsive Somewhat Responsive Somewhat Unresponsive Very Unresponsive - 14% 46% 19% > 21% How could the City improve in the area of being more responsive? There were several suggestions in this area and the reader is encouraged to review the comments, however, 2-way communication, listening and hearing citizens' input before a decision is made and providing various methods to share information and receive community input were seen as themes. What are the most effective ways for you to get information about City events issues codes, etc.? Following are the top three most effective ways (respondents were asked to check the top three ways): Area 6 selected another newspaper as important to them and that was the Regal Courier. Since this area has the Summerfield retirement community, this can be another tool for reaching that section of the community. An emerging theme in this section of the survey was the increased use of the City's website as a source for information. In the 2000 community survey, the Internet was only 6% of the response when asked what would be the most effective way'to reach people with information about the City. Now, four years later the internettwebsite ranked as the second most effective way for respondents to receive information about City issues. Most Important Issues Facing Our Community - The survey concludes with a question about the most important issue today for the Tigard community. There are over 16 pages of responses to that question. These re! ;ponses have been grouped into two categories with items 1-3 receiving almost once again as m?ry comments as the last three. 1. Traffic Congestion. This included congestion, lack of traffic flow, and too many traffic signals. 99W traffic was mentioned about one-third of the time when traffic was addressed. 2. Growth. These were also identified as density, control or manage growth, and overdeveloped or overcrowded conditions. 3. Environmental Preservation.. Many comments were seen addressing the preservation or need for more open space, greenways, trees and parks. 4. Downtown. There was much interest in development of a downtown area with a central identity or gathering place for the community. 5. Community Appearance. These comments addressed private and public areas and the condition or maintenance of areas. This also included litter concerns. 6. Safety. There were comments about safety in the community, crime and drugs being a concern. There was a desire for more police or more police presence in neighborhoods. Many common threads were woven through the comments in this section and they are listed in alphabetical order below: Community and family activities ✓ Creative and open approach to issues ✓ Destination community ✓ Develop only as infrastructure can handle the increased load ✓ Listen and hear the citizens Tigard Beyond Tomorrow 2004 Community Survey Results Executive Overview The 2004 survey shows several themes and some new or emerging themes for our community. Following is an alphabetical list of those themes the reader will observe in the survey responses. 0 r1, Ili 0 it 1 it ,L ✓ Access to pathways, sidewalks, street system and mass transit ✓ Community appearance ✓ Community center/gathering place ✓ Density and growth related issues ✓ Downtown development ✓ Environmental protection ✓ Open space, greenway & tree protection ✓ park and recreational opportunities ✓ Safety ✓ Traffic congestion ✓ Two-way communication between City and citizens General Demographics = The demographic section provides a "picture" of those responding to the survey. Gender information shows a majority of females (61 responding to the survey. It is noted that responses received through the City's web site were slightly higher from men (6%) than the other response avenues. Age , demographic spread of survey responders is comparable to the 2000 census. 67% of the responders are between the ages of 36 and 64. Len th of time in the community responses show a fairly even split with residents living in the community between one and ten years (49%) and those who have lived here eleven or more years 46%). Race demographics for the survey response are not as comparable to the 2000 census data as was the age category. Very few responses were received from the Asian and Hispanic ethnic groups in our community. A more concentrated effort to engage races other than white is needed to better represent the growing diversity of the community. Location in the community is the last of the demographic questions included in the 2004 survey. Responses were received from all areas of the community including the unincorporated areas in Metzger and on Bull Mountain. A little over half of the respondents report they live in areas 3 and 6 (see map on page 1 in the detailed results section of this report). Neighborhood Characteristics - Review of the residential and commercial area characteristics that are important to our community. Residential Neighborhood Characteristics developments This chart shows neighborhood compatibility (between existing and new) along with traffic 'management as the highest qualities desired by respondents. It also shows there were two cases where the qualities listed were unimportant to the community; small lot size at 70% and a variety of housing types within new developments at 54%. When asked what "other" residential neighborhood characteristics were very important, three themes emerged. Responses have been grouped into the theme categories below. 1. Density and growth related issues. These comments raised such issues as row houses, small lots and too much growth being issues in the residential neighborhoods. 2. + Environmental protection. Mature trees or preservation of trees was a major theme in this area along with the desire for natural or green ways. Parks were also mentioned as being needed. 3. Enhanced sidewalks and mass transit. Sidewalks, pedestrian crossings and more accessible mass transit were noted. A new emerging theme in this survey was the concern about property maintenance needing to be a higher priority. This is a theme that was not seen in the community surveys in 1993, 1997 or 2000. Quality Very & Somewhat and Somewhat Very Unimportant Im ortant Small lot size Less than 7,500 s q. ft. 70% Lar elot size 7,500 s q. ft. and larger) 83% Small neighborhood parks within half a mile of 82% home Undeveloped open space/greenways within 84% half mile of home 54% Variety of housing types within new developments (single family, row housed, a' artments, etc. Maintain existing lot sizes within established 87% nei hborhoods 89% Pedestrian and bike paths Neighborhood traffic management 92% Compatibility between existing and new 92% I Commercial Neighborhood Characteristics Quality Very & Somewhat and Somewhat Very Unimportant Important A complimentary appearance unique to each 67% area In the City A complimentary identifying feature shared by 50% 50% all areas in the City Pedestrian and bike path access 87% It is clear that access by foot and bike are very important to commercial areas. It is also somewhat important that there is a unique appearance to each area in the City. However, when asked if it was important to have identifying features shared by all areas, there was an even split between responders. When asked what "other' commercial neighborhood characteristics were important there were two themes seen in the responses. Responses have been grouped into those theme categories below. 1. Appearance. The majority of comments in this section dealt with the appearance or upkeep in commercial areas. Whether the suggestion was "more flowers" or "upkeep of older buildings" the comment by one responder was; "We don't need to look liken picture postcard, let's just looked loved." Again, a new emerging theme in this survey is that of appearance and upkeep of properties. 2. Access. The next most mentioned issue for commercial property was that of access; pedestrian, traffic flow and mass transit. City's Active Role in Commercial Concerns - The next section of the survey asked the community in which activities the City should take an active role. Quality Very & Somewhat and Somewhat Very Unimportant Important Retaining existing businesses? 92% Attracting new businesses? 88% Redeveloping/reenergizing Tigard's Downtown -81% area Main Street ? Revitalizing existing commercial areas outside 77% of Ti ard's Downtown area? Beautifying existing commercial areas? 90% The respondents were very clear in saying that the City should take an active role in all areas of retaining and attracting new businesses, and beautifying the existing commercial areas. When asked about the revitalizing Tigard's downtown area and those areas outside of the down town area, it was still clear that a high percentage of responders want this to be an active City role. When asked what "other" areas the City should take an active role in, there were two "important' themes observed. Responses have been grouped into those two theme categories below. 1. Appearance. Again, this issue is a common theme in the 2004 survey with the majority of comments here pertaining to beautification, parks and trees. 2, Traffic. The next most mentioned issue was that of traffic. This included comments about 98W, traffic congestion and planning for future traffic. Leisure Time Activities - The citizen-based Vision Task Force wanted to know from the community what leisure time activities were important to be available in the Tigard area. Below are the top four. 1. Recreation - Organized Opportunities - Comments received show recreation centers, a recreation department or a park & recreation district are a high priority for responders. There were several comments about a public swimming pool being available with some respondents wanting this indoor and some outdoor. This particular comment may have been influenced by the survey being completed during summer months. Generally, remarks were not clear as to whether park and recreation services were to be provided through a new district or City department or through an existing provider (i.e., Tualatin Hills Park and Rec. District) working in the Tigard area. Any of these options normally requires additional revenue to provide the service. The desire for more park and recreation opportunities in Tigard was a common theme in the 2000 community survey. In 2000, the Tigard voters defeated a ballot measure to create a park & recreation district. This is an area the citizen-based Vision Task Force should review. 2. Greenways and Parks - Green open space and parks (large and small) are always a consistent theme in Tigard in the 2004 survey and surveys in the past. The desire for open space and parks is also seen later in this survey with comments about density increasing and the need for "space" becoming more necessary for quality of life. The 2004 Park & Recreation Survey respondents also addressed this as a most important issue. 3. BikeMi'alk Ways - Biking and walking was the third theme under this question with this also being noted as part of the family activities that are important. 4. Community Events - The fourth theme raised in survey comments was the desire for more community or neighborhood events.: A community center with cultural, music and art events. This theme is another emerging theme in this survey which calls for more "sense of community" being created in Tigard. This theme will be seen again as one considers the survey as a'whole. The 2004 Park & Recreation Survey respondents also addressed the need for a community center as a most important issue. This question in the survey saw some areas of the community that did not identify one or more of the top four themes as important. Area 5 wanted park and recreation opportunities but was the only area that did not want additional public pool access. Area 5 also provided no comments about, parks and greenways or bike/walk ways being a form of leisure time activity. Area 4 expressed no interest in community events or cultural activities in Tigard. Volunteerism and Volunteer Activities - The next major area of questions in the survey addressed whether volunteerism was important, if people volunteered in the community and what more could be done to encourage them to volunteer. 90% of the respondents to the survey reported they believe volunteerism is an important part of promoting a community's identity. Respondents then shared what they do when volunteering in the community. Working in schools was the answer given by almost one-third of the responders. About one-fourth said they did general "helping" type work in the community. Each of the following categories received about on nftdh of the responders comments: City of Tigard or Library volunteering, age specific activities (youth senior), environmental efforts and church. The survey then asked what would encourage the respondent to volunteer in the community. Responses have been grouped into two major theme categories below. 1. Time Constraints. These included more time needed by the respondent to volunteer or flexibility of the days/hours required by the place using volunteers. 2. Knowledge of Volunteer Opportunities. Tigard's Identity - This area in the survey was broken down into two questions. What is Tigard's identity today was the first question in this area. Responses have been grouped into seven major theme categories below. 1. Traffic Congestion. This included congestion, lack of traffic flow, and too many traffic signals. 2. Portland Suburb.' This was sometimes a positive statement and sometimes seen as negative. 3. No Identity. This was also answered as "not sure. 4. 99W/Strip Malls. While traffic congestion was the first identified identity for Tigard today, 99W and its traffic congestion and strip malls was often identified separately from the first theme. 5. ' Density. This was also addressed as overcrowding. 6. Small Town. This was typically stated as a positive. 7. Open Space. This also included parks and green space. There was almost an even split between people who believed Tigard was known for its many parks and green areas and those who believed the community was known for not having enough. What would you like Tiaard's identify to be was the second question in this area. Responses in this area were much more difficult to place into specific theme categories. There were responses that housing was affordable and unaffordable; good schools, a family place to live while others wanted to move. However, overall the reader will see that respondents want the Tigard community to be as follows (please note these are listed in alphabetical order): ✓ Beautification of the community Downtown/old town developed with a clean upgraded look ✓ Friendly, family community ✓ ;Gathering place (community center) ✓ Growth would be controlled ✓ , Open space, parks, greenways and trees protected and maintained ✓ Safe and clean ✓ Small town atmosphere maintained ✓ Traffic congestion reduced Another emerging theme from this question centered' on the creation or enhancement of the sense of community or Tigard being a destination. One respondent said it this way: "A place to go to, not a place to have to go through. Again, the 2004 Park & Recreation Survey respondents also addressed the need for a community center as a'most important issue. Communication - How Well Does the City ®o? - The survey next explores how well the City keeps the community informed about City issues, whether people know how to participate in the decision-making process, whether the City is responsive to community concerns and how the City could improve in these areas. How well does the City keep you informed about City issues? Responses were grouped into 5 categories based on the number of comments indicating satisfaction from very well to not well at all. Very Well Reasonably Well Average Not Very Well Not Well At All 28% 41% 20% 8% 3% Respondents as a whole expressed satisfaction (average) to praise for how well the City does keeping them informed about City issues. 11 % did not feel the City should get high marks in this area. The City's newsletter Cityscape was acknowledged as an excellent way to get information mailed out to the community. Many comments requested this be used more to share information. Do you believe the City provides ample opportunities for people to participate and influence decisions made by the City? 61% of the respondents answered yes and 39% answered no. The City can do better in providing ample opportunities for participation in decisions. It was noted that answers to this question received on the web showed only a 57% yes response with the Cityscape responders providing a 63% yes response. How could the City improve in the area of providing ample opportunities to participate and influence decisions made by the Cifv? There were several suggestions in this area and the reader is encouraged to review the comments, however, overall the community shared the following comments (listed in alphabetical order): ✓ Communication, to provide information and garner the community's input (more, earlier, continued) ✓ Earlier input in the decision-making process ✓ Listen to and hear the citizens' input before decisions are made How responsive is the City to your concerns? Responses to this question registered a total of 59% responsive and 41 % unresponsive. Very Responsive Somewhat; Responsive Somewhat Unresponsive very Unresponsive 14% 46% 19% 21% How could the City improve in the area of being more responsive? There were several suggestions in this area and the reader is encouraged to review the comments, however, 2-way communication, listening and hearing citizens' input before a decision is made and providing various methods to share information and receive community input were seen as themes. What are the most effective ways for you to get information about City events, issues, codes, etc.? Following are the top three most effective ways (respondents were asked to check the top three ways): Communication Method Percentage of response Postal Service- mailed notices & Cit sca a Newsletter 28.55% City's Website www.ci.tigard.or.us - (including project 17.50% undates. Citvscaae Newsletter, etc.) Ela d T imeNews a er 16.30% onian News a er 14.55% Area 6 selected another newspaper as important to them and that was the Regal Courier. Since this area has the Summerfield retirement community, this can be another tool for reaching that section of the community. An emerging theme in this section of the survey was the increased use of the City's website as a source for information. In the 2000 community survey, the Internet was only 6% of the response when asked what would be the most effective way to reach people with information about the City. Now, four years later the internet/website ranked as the second most effective way for respondents to receive information about City issues. Most Important Issues Facing Our Community-The survey concludes with a question about the most important issue today for the Tigard community. There are over 16 pages of responses to that question. These responses have been grouped into two categories with items 1-3 receiving almost once again as many comments as the last three. 1. Traffic Congestion. This included congestion, lack of traffic flow, and too many traffic signals. 99W traffic was mentioned about one-third of the time when traffic was addressed. 2. Growth. These were also identified as density, control or manage growth, and overdeveloped or overcrowded conditions. 3. Environmental Preservation. Many comments were seen addressing the preservation or need for more open space, greenways, trees and parks. 4. - Downtown. There was much interest in development of a downtown area with a central identity or gathering place for the community. 5. Community Appearance. These comments addressed private and public areas and the condition or maintenance of areas. This also included litter concerns. 6. Safety. There were comments about safety in the community, crime and drugs being a concern. There was a desire for more police or more police presence in neighborhoods. Many common threads were woven through the comments in this section and they are listed in alphabetical order below: Community and family activities Creative and open approach to issues ✓ Destination community ✓ Develop only as infrastructure can handle the increased load ✓ Listen and hear the citizens AGENDA ITEM # FOR AGENDA OF September 28 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Finalize the Formation of Sanitary Sewer Reimbursement District No. 26 (SW 121" Avenue South of Rose Vista Drive) MAP PREPARED BY: G. Berry DEPT HEAD OK C CITY MGR OK ISSUE BEFORE THE COUNCIL Finalize the formation of Sewer Reimbursement District No. 26, established to construct a sanitary sewer in SW 121St Avenue as part of the Neighborhood Sewer Extension Program. STAFF RECOMMENDATION Approve the attached resolution approving the formation of Reimbursement District No. 26 as modified by the final City Engineer's Report. INFORMATION SUMMARY The project has provided sewer service to three dots along SW 121'` Avenue between SW Gaarde Street and Rose Vista Drive. Through the City's Neighborhood Sewer Extension Program, the City has installed public sewers to each lot within the Reimbursement District and the owners will reimburse the City for a fair share of the cost of the public sewer at the time of connection to the sewer. In addition, each owner will be required to pay a connection fee of $2,535 before connecting to the line and will be responsible for disconnecting the existing septic system according to County rules and any other plumbing modifications necessary to connect to the public line. Each owner has been notified of the hearing by mail. The notice, mailing list and additional details are included in the City Engineer's Report attached as Exhibit A to the proposed resolution. If Council approves the resolution to finalize the formation of the Reimbursement District, owners may pay the required fees and connect to the sewer. OTHER ALTERNATIVES CONSIDERED None. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable. ATTACHMENT LIST • Proposed Resolution o `Exhibit A, Final City Engineer's Report o !Exhibit B, Map • Resolution No. 02-43 o Exhibit A, City Engineer's Report o Exhibit B, Map • Vicinity Map • Notice to Owners o Mailing list • Resolutions Nos. 01-46, 03-55 FISCAL NOTES Funding is by unrestricted sanitary sewer funds and is budgeted under the City Sanitary Sewer Extension Program. 11erp 003.2004 h d0 l21 st we u dist W 2ffnMrehn diet 2n ale.dcc CITY OF TIGARD, OREGON RESOLUTION NO, 02- -43 A RESOLUTION ESTABLISHING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 26 (SW 12IsT SOUTH OF ROSE VISTA DRIVE) WHEREAS, the City has initiated the Neighborhood Sewer Extension Program to extend public sewers and recover costs through Reimbursement Districts in accordance with TMC Chapter 13.09; and WHEREAS, these property owners have been notified of a public hearing in accordance with TMC 13.09.060 and a public hearing was conducted in accordance with TMC 13,09.050; and WHEREAS, the City Engineer has submitted a report describing the improvements, the area to be included in the Reimbursement District, the estimated costs, a method for spreading the cost among the parcels within the District, and a recommendation for an annual fee adjustment; and WHEREAS, the City Council has determined that the formation of a Reimbursement District as recommended by the City Engineer is appropriate. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION I The City Engineer's report titled "Sanitary Sewer Reimbursement District No. 26", attached hereto as Exhibit A, is hereby approved. SECTION 2 A Reimbursement District is hereby established in accordance with TMC Chapter 13.09. The District shall be the area shown and described on Exhibit B. The District shall be known as "Sanitary Sewer Reimbursement District No. 26, SW 121" Avenue (south of Rose Vista Drive)." SECTION 3 Payment of the reimbursement fee as shown in Exhibit A is a precondition of receiving City permits applicable to development of each parcel within ; the Reimbursement District as provided for in TMC 13.09.110. SECTION 4 An annual fee adjustment, at a rate recommended by the Finance Director, shall be applied to the Reimbursement Fee. SECTION'5 The City Recorder shall cause a copy of this resolution to be filed in the office of the County Recorder and shall mail a copy of this resolution to all affected property owners at their last known address, in accordance with TMC 13.09.090. SECTION 6 This resolution is effective immediately upon passage.' PASSED: This 2- tk day of JLC aV 2002. ayor - Cit o i A T' Cee4 W to be a Truo Copy oil sn~~fix 43 L111 Deputy City Recorder Greer A. Gaston, By: RESOLUTION NO. 02-4,3 DCO*- PWOrder " Cfty of Tigard Page I ante: Ad , CL6 ~ S; J C'G JZ Exhibit A City Engineer's Report Sanitary Sewer Reimbursement District No. 26 (SW 121St Av. South of Rose Vista) Background This project will be constructed and funded under the City of Tigard Neighborhood Sewer Extension Program (NSEP). Under the program the City of Tigard would install public sewers to each lot within a project area. At the time the property owner connects to the sewer, the owner would pay a connection fee of $2,335.00 and reimburse the City for a fair share of the cost of the public sewer. There is no requirement to connect to the sewer or pay any fee until connection is made. In addition, property owners are responsible for disconnecting their existing septic system according to Washington County rules and for any other modifications necessary to connect to the public sewer. Proiect Area - Zone of Benefit An existing sanitary sewer line in SW Gaarde Street would be extended north to serve three lots on the east side of SW 121 st Avenue as shown on Exhibit Map B. The lots along the west side are currently served. Cost The estimated cost for the sanitary sewer construction is $45,680. Engineering and inspection fees amount to $6,170 (13.5%) as defined in TMC 13.09.040(1). The estimated total project cost is $51,850. This is the amount that should be reimbursed to the sanitary sewer fund as properties connect to the sewer and pay their fair share of the total amount. However, the actual amount that each property 'owner pays is subject to the City's incentive program for early connections. In addition to sharing the cost of the public sewer line, each property owner will be required to pay an additional $2,335 connection and inspection fee when connection to the public line is made. All owners will be responsible for all plumbing costs required for work done on private property. Reimbursement' Rate All properties in this area are zoned R-4.5 and have similar lot sizes as can be seen in Exhibit Map B. Therefore, it is recommended that the total cost of the project be divided equally among the three properties included in the reimbursement district._ Resolution 01-46 limits this fee to $6,000 to the extent that is does not exceed $15,000 per owner for connections completed within three years of final approval of the City Engineer's Report. Other reimbursement methods include basing the proportional share upon the square footage of each property or by the length of frontage of each property. These methods are not recommended because there is no correlation between these methods and the. cost of providing service to each lot or the benefit to each lot. Each property owner's estimated fair share of the public sewer line is $17,280. Each owner's fair share would be limited to $6,000 to the extent that it does not exceed $15,000, for connections completed within three years of City Council approval of the final City Engineer's Report following construction in accordance with Resolution 0146 (attached). In addition to paying for the first $6,000, owners will remain responsible for paying all actual costs that exceed $15,000. Annual Fee Adiustment TMC 13.09.115 states that an annual percentage, rate shall bF applied to each property owner's fair share of the sewer line costs on the anniversary date of the reimbursement agreement. - The Finance Director has set the annual interest rate at 6.05% as stated in City of Tigard Resolution No. 98-22. Recommendation It is recommended that a reimbursement district be formed with an annual fee increase as indicated above and that the reimbursement district continue for fifteen years as provided in the Tigard Municipal Code (TMC) 13.09.110(5). Fifteen -years ' after the formation of the reimbursement district, properties connecting to the sewer would no longer be required to pay the reimbursement fee. Submitted June 11, 2002 Agu t n P. Duenas, P.E. City Engineer ilerq'' i eM b h--nt ftNds12E P 12tst soA Of m - vabVeMd estadtsh.doc i Z w ` \ ' I Z N T '7 i w - V) N - 3SOa cn CY- F- w M Li OfU-) w W z E- i _ of 0~ ~C) F- w L~ O U ' o _ Z crWo o. N 0 'I Ld isto.av ao.:. F- I- W w Q T N MN0 MNO Q. O (n - V) , O (n N Of U LLJ W F- U) LJ J F- x V = 3AV 1S l Z I z Q o -7 - ~ T ~ N Ld V) 7: i W ' a Of Of F- I ' Q Q QC I Q F- Q i - - Z 0 i V) Q i N O I r- --Z"z O O N LL- Exhibit B - Page 2 Reimbursment District #26 (121 st Ave south of Rose Vista Drive Property Owner List OWNER' ADDRESS _ SUMMERS 13870 SW 121 ST AVE Tigard, OR 97223 PALEN 13910 SW 121ST AVE Tigard, OR 97223 POLIN 13950 SW 121ST AVEJ Tigard, OR 97223 kleng12001-2001Fy10'Mara Chelsea stree11121st & Gaarde Reimb-areas.xis :5~ Z August 30, 2004 NOTICE of PUBLIC HEARING Tuesday, September 28, 2004 7:30 PM Tigard Civic Center Town Hall The following will be considered by the Tigard City Council on September 28, 2004 at 7:30 PM at the Tigard Civic Center - Town Hall, 13125 SW Hall Blvd., Tigard, Oregon. Both public oral and written testimony is invited. The public hearing on this `matter will be conducted as required by Section 13.09.105 of the Tigard Municipal Code. Further information may be obtained from the Engineering Department at 13125 SW Hall Blvd., Tigard, Oregon 97223, or by calling 503 718-2468. INFORMATIONAL PUBLIC HEARING: FINALIZATION OF SANITARY SEWER REIMBURSEMENT DISTRICT NO. 26 (SW 121st Avenue). The Tigard City Council will conduct a public hearing to hear testimony on the finalization' of Sanitary Sewer Reimbursement District No. 26 formed to install sewers in SW 121St Avenue. Each property owner's recommended fair share of the public sewer line is $13,913.78 as shown on the enclosed. Each owner's fair share would be limited to $6,000 for connections completed within three years of City Coungil approval of the final City Engineer's Report following construction in accordance with Resolution 01= 46. Please call Greg Berry of the Engineering Department 503 718-2468 if you have questions. I..iwCVCO}1001 fy W1210 van CW M 2WmNe m diet 26 notice ldoc . 2S1036C-02400 PALEN ROBERT L & DENISE A 13910 SW 121STAVE TIGARD, OR 97223 2S103CC-02600 SIMON MARIA & IOAN 13950 SW 121STAVE TIGARD, OR 97223 2S103CC-02300 SUMMERS JOSEPH RAMSEY & BEVERLE 13870 SW 121 STAVE PORTLAND, OR 97223 CITY OF TIGARD, OREGON RESOLUTION NO. 01- 41'' A RESOLUTION REPEALING RESOLUTION NO. 98-51 AND ESTABLISHING A REVISED AND ENHANCED NEIGHBORHOOD SEWER REIMBURSEMENT DISTRICT INCENTIVE PROGRAM WHEREAS, the City Council has initiated the Neighborhood Sewer Extension Program to extend public sewers through Reimbursement Districts in accordance with TMC Chapter 13.09; and WHEREAS, on October 13, 1998, the City Council established The Neighborhood Sewer Reimbursement District Incentive Program through Resolution No. 98-51 to encourage owners to connect to public sewer. The program was offered for a two-year period after which the program would be evaluated for continuation; and WHEREAS, on September 26, 2000, the City Council extended The Neighborhood Sewer Reimbursement District Incentive Program an additional two years through Resolution No. 00-60; and WHEREAS, City Council finds that residential areas that remain without sewer service should be provided with service within five years; and WHEREAS, Council has directed that additional incentives should be made available to encourage owners. to promptly connect to sewers once service is available and that owners who have paid for service provided by previously established districts of the Neighborhood Sewer Extension Program should receive the benefits of the additional incentives. NOW, THEREFORE, RE IT RESOLVED by the Tigard City Council that: SECTION 1: Resolution No. 98-51 establishing the Neighborhood Sewer Reimbursement District ' Incentive Program is hereby repealed SECTION 2: A revised incentive program is hereby established for the Neighborhood Sewer Extension Program. This incentive program shall apply to sewer connections provided through the sewer reimbursement districts shown on the attached Table l or established thereafter. All connections qualifying under this program must be completed within three years after Council approval of the final City Engineer's Report following a public hearing conducted in accordance with TMC Section 13.09.105 or by two years from the date this resolution is passed, which ever is later, as shown on the attached Table 1. SECTION 3: To the extent that the reimbursement fee determined in accordance with Section 13.09.040 does not exceed $15,000, the amount to be reimbursed by an owner of a lot zoned single family residential shall not exceed $6,000 per connection, provided that the lot owner complies with the provisions of Section 2. Any amount over $15,000 shall be reimbursed by the owner. This applies only to the reimbursement fee for the sewer installation and not to the connection fee, which is still payable upon application for RESOLUTION NO.01 ~ Page 1 I sewer connection. SECTION 4: The City Engineer's Report required by TMC Chapter 13.09 shall apply the provisions - of this incentive program. Residential lot owners who do not connect to sewer in accordance with Section 2 shall pay the full reimbursement amount as determined by the final City Engineer's Report. SECTION 5: Any person who has paid a reimbursement fee in excess of the fee required herein is entitled to reimbursement from the City. The amounts to be reimbursed and the persons to be paid shall be determined by the Finance Director and approved by the City Manager. There shall be a full explanation of any circumstances that require payment to any person who is not an original payer. The Finance Director shall make payment to all persons entitled to the refund no later than August 31, 2001. SECTION 6: The Sanitary Sewer Fund, which is the funding source for the Neighborhood Sewer Reimbursement District Program, shall provide the funding for the installation costs over $6,000 up to a maximum of $15,000 per connection. EFFECTIVE DATE: July 10, 2001 fem. PASSED: This day of 200E ayor Ci of 'and ATTEST: -Al Recorder - City of 1:`CirpidcT,cs\Rtso1ution Reviving the Neighborhood Sewer 1wenfive PmV= RESOLUTION NO.01- 1 Page 2 TABLE 1 Reimbursement Districts with Refunds Avallable DISTRICT FEE PER LOT REIMBURSEMENT AVAILABLE INCENTIVE PERIOD ENDS TIGARD ST.No.8 5,193 No reftursemenl available FAIRHAVEN STANYNo.9 4.506 No reirribssoment available HiLLVIFW ST N0.11 0,000 July 11, 2003 108n`& JOHNSON No.12 5,598 No rebnbursement available 10e & INEZ No.13 8.000 July 11,2003 WALNUT & TIEDEMAN No.14 8.000 July 11,2003 SEVELAND&HERMOSA No.15 5,036 No reimbursement available DELMONTE No.16 8.000 July 11,2003 O'MARANo.17, 8,000 July 11,2003 WALNUT & 121'" No.10 - Amount to be relmburaed will bo Throo years from savleo avallability ROSE VISTA No20 determined once final costs are detemilned. ' Currently being constructed CITY OF TIGARD, OREGON RESOLUTION NO.03-~ A RESOLUTION PROVIDING ADDITIONAL INCENTIVES TO THE NEIGHBORHOOD SEWER REIMBURSEMENT DISTRICT INCENTIVE PROGRAM (RESOLUTION NO.01- 46). WHEREAS, the City Council has initiated the Neighborhood Sewer Extension Program to extend public sewers through Reimbursement Districts in accordance with TMC Chapter 13.09; and WHEREAS, on July 10, 2001, the City Council established the Revised and Enhanced Neighborhood Sewer Reimbursement District Incentive Program through Resolution No. 0146 to encourage owners to connect to public sewer within three-years following construction of sewers; and WHEREAS, Council has directed that additional incentives should be made available to encourage owners of large lots to promptly connect to sewers once service is available. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: In addition to the incentives provided by Resolution No. 0146, any person whose reimbursement fee exceeds $15,000 and wishes to connect a single family home or duplex to a sewer constructed through a reimbursement district may defer payment of the portion of the reimbursement fee that exceeds $15,000, as required by Section 3 of Resolution No. 0146, until the lot is partitioned or otherwise developed in accordance with a land use permit. The land use permit shall not be issued until payment of the deferred amount is made. The Annual Fee Adjustment required by TMC Section 13.09.115 shall not apply to payment of this deferred amount. SECTION 2: Lots that qualify under Section 1, within reimbursement districts that have exceeded the three-year period for connection, and have not connected to sewer can connect the existing structure, pay a reimbursement fee of $6,000, and defer payment of the portion of the reimbursement fee that exceeds $15,000 if connection to the sewer is completed within one year after the effective date of this resolution. SECTION 3: Vacant lots improved with a single family home or duplex during the term of the reimbursement district shall qualify for the provisions of Resolution No. 01-46, pay $6,000 if the fee exceeds that amount, and may defer payment of the portion of the reimbursement fee that exceeds $15,000 as provided by Section 1. SECTION 4: Vacant lots that are partitioned, subdivided, or otherwise developed during the life of the reimbursement district shall qualify for the provisions of Resolution No. 01-46, shall pay a reimbursement fee of $60000, and shall pay any amount due over $15,000 at the time of development. The Annual Fee Adjustment required by TMC Section 13.09.115 shall not apply to payments made under this section. SECTION 5: The owner of any lot for which deferred payment is requested must enter into an agreement with the City, on a form prepared by the City Engineer, acknowledging the RESOLUTION NO.03- 55 Page i owner's and owner's successors obligation to pay the deferred amount as described in Section 1. The City Recorder shall cause the agreement to be filed in the office of the County Recorder to provide notice to potential purchasers of the lot. The recording will not create alien. Failure to make such a recording shall not affect the obligation to pay the deferred amount. SECTION 6: Any person who qualifies under Section 1 and has paid a reimbursement fee for the portion of the reimbursement fee in excess of $15,000 is entitled to reimbursement for that amount from the City upon request. The amounts to be reimbursed and the persons to be paid shall be determined by the Finance Director and approved by the City Manager. There shall be a full explanation of any circumstances that require payment to any person who is not an original payer. Any person requesting a refund must sign an agreement similar to that described in Section 5 acknowledging the obligation to pay the refunded amount upon partitioning or developing the lot. SECTION 7: The Sanitary Sewer Fund continues to remain the funding source for the Neighborhood Sewer Reimbursement District Program and shall provide the funding for the installation costs over $6,000 up to a maximum of $15,000 per connection and for any deferred payment permitted by this resolution. SECTION 8: This resolution is effective immediately upon passage. PASSED: This -day of U,+0b¢n__ 2003. Craig E. Dirksen, Council President ATTEST: City Recorder - City of Tigard Q ~`«oaN nnonar a' mrMLwm01 0^an Wad II MmurW0.14-W 200W pm 1-0R 0= RESOLUTION NO.03- Page 2 AGENDA ITEM # 2004 eptember 2$ FORAGENDA OF S CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Summer Reading Update._ PREPARED BY: Margaret Barnes DEPT HEAD OK//7L CITY MGR OK ISSUE BEFORE THE COUNCIL To provide Council an update on the Summer Reading activities at the Library. STAFF RECOMMENDATION No action necessary. INFORMATION SUMMARY The theme this year for Summer Reading was "Discover New Trails. Many families made weekly visits to the library all summer. Throughout the summer, the Library offered a series of special events and programs for children and teens. Several of these programs were held in the Water Building Auditorium. This year, 948 young people registered for Summer Reading and 706 completed the program. This is 68% completion rate. Approximately 1,000 people attended the many different programs making this a memorable Summer Reading program for the young people of our community. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION MMITTEE STRATEGY Goal #2: A wide array of opportunities for life-long learning are available in a variety of formats and used by the community. ATTACHMENT LIST 1. Set of PowerPoint slides. FISCAL NOTES None ~t1 q T Q3 ~s . 0 roc Z ® w C~ H ~ r r s °7 - t "n S' 4 ! Y ~ r - s ~ e i I II ~y .t ~ '8°"' • i j~ v rs V a . ~ r i i i ,o._~-~ ® ~ ~ I PER A, al C! Sl ' W ' - .~^-!rb'~CC z-%~"3ir/•-%r..,`=,r""'."" "r .P'+'.^ ~s ice, vim,,, - ~ , ..s jS 4 1 ~1 a I 5 ~ Aa Y f a ,F ~1 yy}} r I i I t _ - ~j , ~ I i t. ~ ~ ~ ,,i ~i i~uu~ ~ > ~i _ ~ F + [ III VIII '~II~I I II'I'I I II ~h( II hI ~ I~~ _ ~ ~ I ~ - ^ I II~ I ~ ~ ;I ~ ~ I I ,b. ~ , ~r ~ b ~ ; : II'i ~ i, ,i ~ ~ ~ ~ M ' t ' 1 b9 fem. - ~ ~ 1 ~ f ; - I~ - ~ ~ ~ , r. -5 tit. _ T is . i ' • ~ ~ 4~ - ~ i ~ , i ~ ^ , ~ 5~ ~ ~ ~ `'1. A 3' 1 ..1 ` "'~=3'r ~ - ' . r _ ; _ T ~ : S 31 NNN NN! N r ",77:7 NA y ~1+3.4 fF` F q . T C fI J' I r t"C 9 f ~ t i LJ✓ F 1 I ; rd S 1 1 1 Iii a . .-rG F f y~! 1 r fl.,~». k r ~ F ~ ~ h - fir r. m y s e 0 ' a s Z y m, s ' r u - ~ s .x_ 1 ry 1 M FFF It r 13 ft WIN ']13+1 F { y'. p p -71 1 V'l q V 6 fil' -A _ so m9===Mw J (rkkeEeE »n;>.•;: zti"r n''K'Y...".°,'H.$x;bC:ui':'1•>.: ru y.. n'S,'.("r74.~t'+'.y'+n`.'J`i!r.'•%.i~sTn!Y37'J..af+Y", t _ P n ~ .PV 3 yr " YR S r ppp~~~ ~ ei ' r , o,rT ti~mmAkAhe rU~ r. - ~~,_.d...~w i 1 d • g i r f-~/~d22 v F 41 k I'`- Al t r _ t f. {1e l r is q- Ci An- LZL? i ~orl3)( L r ® a 4~ AGENDA ITEM # FOR AGENDA OF September 28, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Presentation to Update Council on the Police Department PREPARED BY: Bill Dickinson DEPT HEAD OK WM Ou6 MGR OK ` if R~-eo ISSUE BEFORE THE COUNCIL This is an informational item. No Council action is requested. STAFF RECOMMENDATION Not applicable. INFORMATION SUMMARY The purpose of this agenda' item is to update the Council on the activities of various units within the Police Department and to provide a cursory look at crime trends in Tigard. ' OTHER ALTERNATIVES CONSIDERED Not applicable. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable. ATTACHMENT LIST None. FISCAL NOTES No budget impact. AGENDA ITEM # / FOR AGENDA OF 9/28/04 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Commitment to artici ate in "Resurrect the American Dream" Day -Y„ PREPARED BY: Joanne Ben so PT HEAD OK CITY MGR OK 9A$-VW ISSUE BEFORE THE COUNCIL Should the City Council join the National League of Cities in calling for a national commitment to participate in "Resurrect the American Dream" Day to focus on closing the gap between Rich and Poor in America? STAFF RECOMMENDATION Adopt a resolution authorizing the City Council to participate in "Resurrect the American Dream" Day national campaign. INFORMATION SUMMARY The National League of Cities is carrying out a national campaign focusing on strengthening cities as centers of opportunity, leadership and governance. The focus on September 28`h and beyond is what government at all levels can do to increase access to the fundamentals of American life - affordable housing, education, a good job and a bright future. OTHER ALTERNATIVES CONSIDERED Do not participate in the national campaign. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Attachment #1: A Resolution of Commitment to Resurrecting the American Dream. Attachment #2: Overview of American Dream Campaign Call to Action FISCAL NOTES N/A i:~iieity eouncil`eoulxil agem!a iltrtl ummann20b1ais fo,--u kgihea ,H-d-040824,doc8/2J/04 OVERVIEW The National League of Cities launched The American Dream Campaign in March 2004 to draw attention to the disparities between rich and poor, haves and have-nots that threaten the well- being of our cities and towns and our country. A December 2003 National League of Cities report, Divided We Fall: Inequality and the Future of America's Cities and Towns, provided the framework for the campaign by documenting the economic disparities, defining local roles and responsibilities, and calling for local action to address specific problems that limit opportunities. The campaign is designed to: o Increase awareness of the growing divides between rich and poor and haves and have-nots and why solving this problem should matter to all Americans; o Build a bipartisan commitment to working together at all levels of government to develop programs and policies that will begin to solve the problems; and o Urge support for a domestic agenda in 2005 that (1) supports families and children through access to a good education and affordable health care; (2) puts affordable housing and homeownership within reach for all Americans; and (3) grows local economies to increase jobs and opportunities to develop new skills to match job openings. SEPTEMBER 28 In order to draw attention to the campaign, a series of events are planned on September 28. The day will include: o A national city council meeting in Washington, DC, with local leaders from across the country who will examine the issues, share local solutions, and call for national action; o Release of the results of a new poll on public perspectives on components of the "American dream," barriers to achieving that dream, and government roles in ensuring access to the American dream; and o Meetings in cities and towns across the country to focus on specific local programs and needs and to join in the call for national action. Though this campaign is being carried out during an election year, the National League of Cities is working to build bipartisan support for an agenda that will increase opportunities for all Americans. NLC President Lyons has urged city and town leaders to emphasize that local politics are traditionally nonpartisan and that the concepts and goals of the National League of Cities American Dream Campaign will "transcend party politics." "Our focus on September 28 and beyond is what government at all levels can do together to increase access to the fundamentals of American life - an affordable home, a solid education, a good job,, and a bright future. " We are committed to working in our hometowns and with the White House and Congress in the coming year to expand opportunities for all Americans. " Charles Lyons, NLC President, Selectman, Arlington, Massachusetts i:Wmlcity councilbourciI agenda item cummariesVessurect the american dream day fact eheetdmM3/O4 - ®wma®asasn~l