City Council Packet - 07/20/2004
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COUNCIL MINUTES
TIGARD CITY COUNCIL MEETING
July 20, 2004
1. WORKSHOP MEETING
1.1 Mayor Dirksen called the meeting to order at 6:35 p.m.
1.2 Roll Call: Mayor Dirksen, Councilors Moore, Sherwood, Wilson, and
Woodruff were present
Staff present included City Manager Bill Monahan; Deputy City Recorder Jane
McGarvin, Public Works Director Dennis Koellermeler, and City Engineer Gus
Duenas.
1.3 Pledge of Allegiance
1.4 Council Communications 81 Liaison Reports: None.
1.5 Call to Council and Staff for Non Agenda Items:
Mayor Dirksen requested the addition of his recommendation of the Citizen of
the Year to Washington County Fair under Non-Agenda Items.
2. COUNCIL LIAISON REPORTS - None
3. REVIEW RECOMMENDED DRAFT OF PARK AND RECREATION NEEDS
ASSESSMENT SURVEY DRAFT
City Manager Bill Monahan noted two handouts regarding this item that had been distributed:
1) E-mail from John Frewing (Council Item No. 3, Exhibit No. 1) and 2) letter from Sharon
Maroney, Producing Artistic Director of the Broadway Rose Theatre Company (Council Item
No. 3, Exhibit No. 2).
Public Works Director Dennis Koellermeier explained the Parks and Recreation Advisory
Board and the pollster hired to conduct the survey reviewed the draft survey since the
Council and the Parks 8z Recreation Advisory Board met to review the proposed survey. He
noted the changes that had been made.
Councilor Moore noted the survey was too long and if he were to be called, he would be
quickly bored. He suggested the number be reduced to 10 to 11 questions.
Councilor Wilson stated he felt just the opposite and would be willing to answer all the
questions in the hope he could influence the direction the City was going. He concurred
there were some confusing questions on the survey.
Councilor Sherwood noted the first three questions on the survey might open a "can of
worms" and suggested they be deleted.
Tigard City Council Minutes Page 1
Meeting of July 20, 2004
Councilor Woodruff pointed out that someone might want to give a long answer relating to
the operation and performance of the City of Tigard in general, white the purpose of the
survey was to address parks and recreation needs.
Mayor Dirkson explained this was a vast improvement from the draft questions previously
reviewed by Council with the Parks 8i Recreation Advisory Board.
The Council concurred to skip the first 3 questions and to focus more on parks and
recreation questions.
Councilor Woodruff asked If the survey would ask the responder if they wished to be part of
the Tualatin Hills Recreation District.
Mr. Monahan replied that question was not being asked at the request of the Tualatin Hills
Recreation District, as there has not been any agreement reached between the City and the
District. He recommended the terms "district" and "city" be used generically but not specify
any specific district.
Councilor Wilson noted his preference to keeping the options open by not specifying that
recreation programs would be operated by the City or possibly a district.
Mr. Monahan explained the Broadway Rose letter was submitted in response to the School
District's proposed demolition of the old Charles F. Tigard School that had been built in
1979. Portions of the school buildings were being demolished, but there was hope that the
cafeteria building could be saved for mull-purpose uses. The Broadway Rose Board of
Directors was asking the City to ask the community in its survey if they would be supportive
of a year-round performing arts center.
Mr. Koellermeier stated the intent was to finalize the survey questions by mid-September and
then have the survey conducted during the early fall.
Councilor Wilson noted the assessed value information needed to be corrected.
The Council directed staff to finalize the survey with the public relations company and the
Parka ax Recreation Advisory Board.
4. SELECTION OF FINAL LOCATION FOR FANNO CREEK PARK SHELTER AND
PARKING LOT
Mr. Koellermeier presented his staff report and noted that staff recommended the Option
"B" location as it is located back from Hall Blvd. The Option "A" location is too close to the
street and parents might be concerned about their young children's safety. There are
concerns with the Swale that needs to be resolved. He pointed out the old "white house"
Tigard City Council Minutes Page 2
Meeting of July 20, 2004
location as well as the row of trees on the property. The Option "B" location is visible from
the children's area of the new library. They would like to proceed with the project within the
next 90 days.
Council concurred to proceed with the Option "B" location for the Fanno Creek Park Shelter
and Parking Lot.
5. COUNCIL GOAL UPDATE
Mr. Monahan noted this was the first report since Councilor Woodruff was appointed. The
report shows accomplishment and progress on the City Goals. He complimented Joanne
Bengtson for putting together the Goal Update.
6. DISCUSSION OF THE TIEDEMAN AVENUE RAILROAD CROSSING REPAIR
City Engineer Gus Duenas presented his staff report and a PowerPoint presentation about the
proposed project. He explained that In May 2004, Portland and Western Railroad had
indicated its willingness to participate in the project up to $5,000, but in June withdrew its
commitment. Portland and Western Railroad indicated the cost to improve just the easterly
track would cost $70,743.45, which was higher than the estimate of $60,000 included in
the FY 2004-05 Capital Improvement Program. The railroad would like to schedule the
work in August If the City authorized the project. Mr. Duenas then reviewed the two
options: I ) construct the project as proposed and to put the Letter of Agreement with
Portland 8t Western on the Council's July 27 meeting consent agenda, or 2) cancel the
project construction, have the project constructed as part of the commuter rail project,
withdraw the letter of agreement from the July 27 meeting agenda, and perform temporary
repairs to both tracks to improve rideability. He noted that staff's recommendation would be
Option 2.
Mayor Dirksen asked what the City's liability would be if nothing was done.
Mr. Monahan noted he thought the risk would be minimal as temporary repairs would be
made, and it is believed the commuter rail program will be moving forward within the few
years.
in response to Council's concern, Gretchen Buehner stated she concurred with Mr.
Monahan's statement on the risk factors.
Councilor Sherwood noted that the commuter rail planning was moving forward by TriMet,
the railroad and the Oregon Department of Transportation.
Mayor Dirksen noted he had not heard of accidents at this crossing.
Tigard City Council Minutes Page 3
Meeting of July 20, 2004
0- E___ = - -
Mr. Duenas explained most people are aware of the condition of the pavement and drive
slow over the tracks.
In response to a question by Councilor Moore, Mr. Monahan responded he would not
recommend installing a sign to read, "bumpy road, proceed at your own risk." Patching the
pavement would be a temporary fix. He pointed out the City has been told the commuter
rail program would be built in the next few years, rather than ten years from now.
The Council concurred with Option 2, and the letter of agreement will be withdrawn from
the City Council July 27 Meeting agenda.
7. NON-AGENDA ITEMS
• Washington County Fair Nomination
Mayor Dirksen explained he had received a call from Lisa Olsen of the Washington
County Fair requesting all mayors in Washington County to submit someone's name in
their community as Citizen of the Year. He recommended submitting Connie
Ramaekers as Tigard's Citizen of the Year.
The Council concurred with Mayor Dirksen's recommendation.
Youth Advisory Committee member Lindsey Boyce explained that Ms. Ramaekers is
an outstanding staff member at the Tigard High School, and among other
responsibilities, oversees the Clothes Closet, volunteers on the youth forum and
skatepark planning.
> ADMINISTRATIVE ITEMS
a. Henry Kane Filing
Mr. Monahan noted that staff had responded to Mr. Kane indicating that the filing
deadline to submit written material on the Bull Mountain Annexation Plan was
noon on July 22 in order to copy and deliver the materials to the Council prior to
the meeting.
b. Council Vacation Calendar
Mr. Monahan asked Council to notify him of any dates they would not be
attending Council meetings.
o Councilor Sherwood noted she was not available to attend the August 3
meeting.
o Councilor Woodruff stated he would be available to meet on August 3.
o Councilor Moore stated he would e-mail his plans.
c. Calendar Review
Tigard City Council Minutes Page 4
Meeting of July 20, 2004
July 28, July 29: City Council Carry Over for Bull Mountain Public Hearing
August 3: City Council (Possible) Carry-Over Dates
August 10: City Council Business Meeting
August 17: City Council Workshop
August 24: City Council Business Meeting
September 18: Community Fair
d. July 27 Hearing Process
Deputy City Recorder Jane McGarvin explained she had reserved the City of
Lake Oswego's timer system for that meeting, and described how it works.
Mr. Monahan pointed out additional days has been reserved in case Council
wishes to continue the hearing from Tuesday night. He noted he was not
available on Wednesday, July 28, but Assistant to the City Manager Liz
Newton would attend the meeting as his representative if the Council chooses
to meet that night. City Attorney Gary Firestone will be attending all the
meetings.
Councilor Sherwood noted that with the Library pre-grand-opening event being
held on Friday, July 30, she would prefer not meeting on Thursday, July 29.
Mr. Monahan explained the Council meeting will begin at 6:30 p.m. on July
27, for Council to act on the Consent Agenda, as well as for an explanation of
the process for the public hearing at 7:30 p.m. Additional staff will be
available to assist at the hearing, in Town Hall as well as in the lobby and areas
in the library. Additional chairs will be brought in to the library building for
this hearing.
The Councilors discussed how to proceed with the hearing, especially relating
to whether to continue the hearing to another night or to continue hearing
testimony later than 10 p.m. Mayor Dirksen indicated the Council
Groundrules indicate that before 10 p.m., Council has to agree whether to
continue past 10 p.m.
Councilor Moore indicated if there were only a few more people present who
had signed up to testify at 10 p.m., he would prefer staying after 10 p.m., and
then allow the Councilors to deliberate and make a decision the same night. If
there were a lot of people remaining at 10 p.m., he might agree to a
continuation. Councilor Wilson agreed.
Mr. Monahan noted at 7:30 p.m., the City Attorney would begin with his
opening statement, and handle any other legally required statements. The staff
will present their report, which they will try to hold to 15 minutes. He
explained while Council has heard the report numerous times, it is necessary
that the staff present their report at this time as part of the official record.
Tigard City Council Minutes Page 5
Meeting of July 20, 2004
Council will be allowed to ask questions of staff and then the public will be
allowed to testify.
Councilor Wilson asked if citizens could testify about anything or will the
testimony be limited to addressing specific criteria.
Mr. Monahan responded that Mr. Firestone will explain the criteria for
presenting testimony based on ORS Chapter 195, and the criteria will be
posted on the wall in Town Hail. He did not think that if someone gets totally
off track, they would be stopped as they did not want to get into a debate
whether or not their concerns addressed the criteria.
Councilor Sherwood indicated her concern about demonstrations, or rude
raunchy behavior. She asked if Council needed to listen to that kind of
demonstrations.
Mr. Monahan explained the meeting will follow the Oregon Public Meetings
Law, and the Oregon Revised Statutes have standards for the conduct of land
use proceedings. Council can control how the hearing is conducted. There is
a potential for noisy outbursts. The staff is ready for any contingency.
Councilor Woodruff asked that the groundrules be explained at the hearing.
Mr. Monahan responded that the groundrules will be explained as part of the
6:30 p.m. section. He noted if someone would rather present written
comments instead of waiting to testify, there will be paper available for citizens
to write out their comments. Any written testimony will be made part of the
hearing record. In addition to the local press, it is anticipated that the TV
media will be covering the hearing.
8. ADJOURNMENT
The meeting adjourned at 7:36 p.m.
ane McGarvin, D puty ity Recorder
Attest;
Mayo f, City of Tigard
Date:
Tigard City Council Minutes Page 6
Meeting of July 20, 2004
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.JULY 20, 2004 ~-6 30;p.m. CITY OF TIGARD
OREGON
IG ~RD'CITY EIALL.,;
` TIrA1D,? OR 97223
PUBLIC NOTICE:
Assistive Listening Devices are available for persons with impaired hearing and should be
scheduled for Council meetings by noon on the Monday prior to the Council meeting.
Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD -
Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;
and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow
as much lead-time as possible. Please notify the City of your need by 5:00 p.m. on the
Thursday preceding the meeting date by calling:
503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices
for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA JULY 20, 2004 page 1
AGENDA
TIGARD CITY COUNCIL WORKSHOP MEETING
JULY 20, 2004
6:30 PM
1. WORKSHOP MEETING
1.1 Call to Order - City Council
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications 8E Liaison Reports
1.5 Call to Council and Staff for Non Agenda Items
2. COUNCIL LIAISON REPORTS
3. REVIEW RECOMMENDED DRAFT OF PARK AND RECREATION NEEDS
ASSESSMENT SURVEY DRAFT
• Staff Report: Public Works Staff
4. SELECTION OF FINAL LOCATION FOR FANNO CREEK PARK SHELTER AND
PARKING LOT
• Staff Report: Public Works Staff
5. COUNCIL GOAL UPDATE
• Staff Report: Administration
6. NON-AGENDA ITEMS
7. ADJOURNMENT
MADMATHMM2004\040720P.DOC
COUNCIL AGENDA - JULY 20, 2004 page 2
City of Tigard
13125 SW Hall Blvd. !
Tigard, OR 97223
THEATRE COMPANY
July 20, 2004
Dear Tigard City Council,
I would like to thank you for choosing the opening night of Jekyll & Hyde as an event to
thank your city volunteers. We had a great opening and having all the Tigard volunteers in
the audience added greatly to the excitement. We received a fantastic review on the cover of
The Oregonian Living Section. What a great way to kick off our 13th summer season!
This morning the Broadway Rose Board of Directors held a special board meeting to discuss
the theater's interest and involvement in preserving the "multipurpose building" behind CF
Tigard on Hwy. 99. The Tigard Tualatin School District approached the company to
Board of Directors determine if we had any interest in the facility.
Susie Bell
COPlWIX It was brought to our attention that the City of Tigard Park and Recreation Advisory
David Burke Committee is doing a survey to see if there is interest in the community to pass a bond to
Sun Mknuystenu support a Special Recreation Department. We are interested in partnering with the
Diana Burke Recreation Advisory Committee to assess the community interest in acquiring or developing
BaolrofU*West facilities for community use. We would like for them to consider modifying a question on
their current survey to see if the community is interested in supporting a year-round
Lisa Francdini, LAc. performing arts center.
Rkwftst
Acupuncture Clink The Broadway Rose used Market Decisions just last year to survey our audience and we
Rorie Leone were not surprised to discovered 95% of our audience is interested in seeing The Broadway
Washington Matuaf Rose perform year-round. Performing year-round has always been our long- term goal and
we would love to see this goal realized in Tigard, to do so, we need a facility in the
Bill Manahan
City ofTkla►d community that can accommodate a year-round schedule. We are now exploring whether the
school district's "multipurpose room" can serve this purpose. If it is determined that the
Wilrarn L. Nothstine room is suitable, it is possible that the room would be available for rent or purchase. Perhaps
Washington Mduaf purchase of the room could be part of a future bond measure or a facility pwned and
Harvey Platt operating by a Special Recreation District.
Platt Elecblc supply
Therefore we would like to respectfully request council to modify question #12 to read;
Dan Yates
PortlandSpidt Ifyou knew the Community Recreation Center would enable the city to provide
additional recreational opportunities for Tigard residents such as live theater
performances, children's programs like classes, summer playground programs,
camps, special events, middle school programs, teen progiams, and adult programs
such as sports leagues and classes, would you FAVOR or OPPOSE a bond measure?
Thank you for your time in this matter and thank you for your continued support of The
Broadway Rose Theatre.
Sincerely,
Sharon Maroney
Producing Artistic Director
P.O. Box 231004 • Tigard, OR 97281 •503-620-5262 • Fax 503-670-8512 • www.broadwayrose.com
Page 1 of 1
Bill Monahan - Parks and Rec Survey
From: "John Frewing" <jfrewing@teleport.com>
To: "Bill Monahan" <bill@ci.tigard.or.us>
Date: 7/20/2004 2:47 PM
Subject: Parks and Rec Survey
CC: "Mayor MAYOR" <MAYOR@ci.tigard.or.us>, "Sue Beilke" <sbeilke@europa.com>,
"Brian Wegener" <brian@tualatinriverkeepers.org>
Bill,
Please share the comments below with City Council as they review the survey this even;ng which has been
proposed for Tigard parks and recreation. Thanks, John Frewing
1.The survey ignors similar information from voters gathered in the past five years. Voters have overwhelmingly
endorsed open space higher than any other of the options suggested, yet it is placed last in the questioning.
2. The survey mixes questions about capital measures and operating measures. All the capital measures should
be identified up front, so the respondent doesn't get halfway through and figure that they have already OKed
enough, therefore saying no to any further ideas. The open space option is not identified as an option up front.
3. This survey and some measure on the November ballot has the opportunity of bringing some'togethee feeling
to the community if it clearly indicates that old (existing) Tigard will get some parks as well as sharing funds with
any newly annexed area. As it stands now, it it divisive, with Bull Mountain people, even tho they might be in
Tigard city limits not seeing any benefit from this measure.
4. The survey is silent on the minimal operating costs of open space purchase as distinguished from the other
options in the survey. It should be mentioned.
file://C:\Documents%20and%20Settings\Bill\Local%20Settings\Temp\GWIOOOIO.HIM 7/20/2004
E 0
AGENDA ITEM # 3
FOR AGENDA OF Jul 20, 2004
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Review Recommended Draft of Park and Recreation Needs Assessment Survey Draft
PREPARED BY: Dan Plaza, x 2590 ~Q DEPT HEAD OK CITY MGR OK
ISSUE BEFORE THE CO CIL
Consider Recommended Draft of Park and Recreation Needs Assessment Survey
STAFF RECOMMENDATION
Council review the draft of the recommended survey and give direction to staff whether to proceed with the survey
interviews or not.
INFORMATION SUMMARY
In an effort to identify the park & recreational needs of Tigard residents, a park and recreation needs assessment
survey has been formulated. Approximately 400 randomly selected Tigard residents will be asked to participate
in a phone survey. The survey is designed to ascertain Tigard residents' interest in, and willingness to pay for:
recreation programs and facilities, e.g. skate park/community recreation center, create a city Recreation
Division or create Special Recreation District similar to the Tualatin Hills Park and Recreation District in
Beaverton, and purchase land for parks/sports fields and for natural resources such as wetlands and green
spaces. The survey will be conducted by Public Affairs Counsel (PAC) using methodology that provides
scientifically valid data accurate to 5.0%. Phone surveys will be conducted evenings, weekdays, and
weekends during August. The results of the survey will not only assist the City in identifying conceptual ideas,
but also in making decisions pertaining to what should be done regarding parks and recreation in the City of
Tigard and when.
The Council reviewed a first draft of the survey on May 25 and asked that a 2"d draft be prepared and presented
at a future Council work shop. The Parks and Recreation Advisory Board met with the consultant to review the
methodology and the questionnaire on June 21 and another draft survey was completed and is being
recommended to Council tonight.
OTHER ALTERNATIVES CONSIDERED
n/a
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
"Tigard Beyond Tomorrow" Urban and Public Services - Parks and Greenways Goal #2, acquire and develop park
land.
ATTACHMENT LIST
Copy of Recommended Survey
FISCAL NOTES
n/a
CITY OF TIGARD 2004
FINAL SURVEY
Hello, my name is I'm with The Nelson Report, a public opinion
research firm. We are conducting a brief survey today in your area and would like to include
your household's opinions. May I please take a few minutes of your time? Let me assure you I
am not selling anything.
First of all, are you registered to vote in the state of Oregon? (INTERVIEWERS IF NO,
POLITELY TERMINATE)
1. Taking everything into consideration, how would you rate the operation and performance
of the City of Tigard - EXCELLENT, PRETTY GOOD, ONLY FAIR or POOR?
1. Excellent (GO TO "A")
2. Pretty Good (GO TO "A")
3. Only Fair (GO TO "A")
4. Poor (GO TO "A")
5. Not Sure/Refused (SHIP TO #2)
A. Why would you rate the City of Tigard as (EXCELLENT) (PRETTY GOOD)
(ONLY FAIR) (POOR)? (PROBE)
2. Taking everything into consideration, how would you rate the operation and performance
of the City of Tigard's Park System - EXCELLENT, PRETTY GOOD, ONLY FAIR or
POOR?
1. Excellent (GO TO °°B")
2. Pretty Good (GO TO "B")
3. Only Fair (GO TO "B")
4. Poor (GO TO "B")
5. Not Sure/Refused (SKIP TO #3)
B. Why would you rate the City of Tigard's Park System as (EXCELLENT)
(PRETTY GOOD) (ONLY FAIR) (POOR)? (PROBE)
Page 1
June 23, 2004
Prepared By The Nelson Report
3. Taking everything into consideration, how would you rate the number of recreational
activities offered by the City of Tigard EXCELLENT, PRETTY GOOD, ONLY FAIR
or POOR?
1. Excellent (GO TO "C")
2. Pretty Good (GO TO "C")
3. Only Fair (GO TO I°C")
4. Poor (GO TO "C")
5. Not Sure/Refused (SKIP TO INTRO OF #4)
C. Why would you rate the number of recreational activities offered by the City of
Tigard as (EXCELLENT) (PRETTY GOOD) (ONLY FAIR) (POOR)? (PROBE)
The City of Tigard currently provides park services only. Many individuals and groups
have come up with a variety of ideas to enhance recreational opportunities for city residents such
as children's classes, day camps, summer playground programs, camps, special events, middle
school programs, teen programs and adult programs such as sports leagues and classes. We are
going to be presenting you several of these ideas. These ideas are not to be viewed as city
proposals.
The city would like your opinion on whether recreational programs should be offered to
city residents. Currently park services are paid for out of the City of Tigard budget. The city has
two other options they would like your opinion on.
One option is for the city to create a separate Recreation Division with its own budget.
This Division would be funded by the city's general fund revenues.
4. Would you FAVOR or OPPOSE the City of Tigard creating a Recreation Division of the
city?
1. Favor
2. Oppose
3. Not Sure/Refused
Another option is for Tigard to present to voters for approval, a separate Recreation
District with its own taxing authority.
5. Would you FAVOR or OPPOSE a separate Recreation District with its own taxing
authority?
1. Favor
2. Oppose
3. Not Sure/Refused
The creation of a Recreation Division within the city would cost $860 thousand per year.
The operation of the Recreation Division would be paid for through an operating levy and would
Page 2
June 23, 2004
Prepared By The Nelson Report
increase the property tax rate by 22-cents per thousand. The other option is for Tigard residents
to vote for the creation of a Recreation District. A Recreation District would cost $1 million per
year and increase the property tax rate by 26-cents per thousand.
6. If you had to choose, would you prefer the creation of a CITY RECREATION DIVISION
at a cost of 22-cents per thousand, or the creation of a SPECIAL RECREATION
DISTRICT at a cost of 26-cents per thousand?
1. City Recreation Division (GO TO "D")
2. Special Recreation District (GO TO"D")
3. Neither (SKIP TO #7)
4. Other (INTERVIEWER, PLEASE DON'T VOLUNTEER, JUST
RECORD ON OPEN-END SHEET) (SKIP TO #7)
5. Not Sure/Refused (SKIP TO #7)
D. (RECREATION DIVISION/RECREATION DISTRICT ONLY FROM #6)
Why would you prefer the (RECREATION DIVISION) (RECREATION
DISTRICT)? (PROBE)
7. If you knew the Special Recreation District would be similar to Beaverton's Tualatin
Hills Park and Recreation District, would you prefer the creation of a CITY
RECREATION DIVISION at a cost of 22-cents per thousand, or the creation of a
SPECIAL RECREATION DISTRICT at a cost of 26-cents per thousand?
1. City Recreation Division
2. Special Recreation District
3. Neither
4. Other (INTERVIEWER, PLEASE DON'T VOLUNTEER, JUST
RECORD ON OPEN-END SHEET)
5. Not Sure/Refused
a
Page 3
June 23, 2004
Prepared By The Nelson Report
Another concept is a 20-year $6.75 million bond measure that would be used to construct
a 30,000 square foot Community Recreation Center. The Community Recreation Center would
include an indoor gym, classrooms, multi-purpose rooms, and meeting rooms. The construction
of a Community Recreation Center would increase the property tax rate by 13-cents per thousand
of assessed value.
8. If an election were held today, would you FAVOR or OPPOSE a $6.75 million bond
measure for a Community Recreation Center for the City of Tigard that would increase
the property tax rate by 13-cents per thousand?
4. Favor (GO TO "E")
5. Oppose (GO TO"E")
6. Not Sure/Refused (SHIP TO INTRO OF #9)
E. Why would you (FAVOR) (OPPOSE) the $6.75 million bond measure?
(PROBE)
In addition, the operation and maintenance of the Community Recreation Center would
cost $400,000 per year. This concept would increase the property tax rate by an additional 11-
cents per thousand.
9. If an election were held today, would you FAVOR or OPPOSE the concept that would
increase property tax rate by 11-cents per thousand?
1. Favor (GO TO "F")
2. Oppose (GO TO "F")
3. Not Sure/Refused (SKIP TO INTRO OF #8)
F. Why would you (FAVOR) (OPPOSE) the concept? (PROBE)
Another idea is a 10-year, $400,000 bond measure that would be used to construct a skate
park for youth. This concept would cost property taxpayers approximately 1-cent per thousand
or $2.60 per year for the owner of a $200,000 home.
10. If an election were held today, would you FAVOR or OPPOSE a $400,000 bond measure
to construct a skate park that would increase property tax rate by 1-cent per thousand?
1. Favor (GO TO "G")
2. Oppose (GO TO "G")
3. Not Sure/Refused (SKIP TO #11)
G. Why would you (FAVOR) (OPPOSE) the proposed skate park? (PROBE)
Now I am going to ask you a variety of questions concerning the idea of a $6.75 million
bond measurd to construct a Community Recreation Center. For each one, I will give you some
Page 4
June 23, 2004
Prepared By The Nelson Report
information and ask, whether with that information, you would FAVOR or OPPOSE the idea.
11. If you knew the bond payments would be structured so that new residents who move into
the community in the future would assist in the payment of the bond measure, would you
FAVOR or OPPOSE the $6.75 million concept?
1. Favor
2. Oppose
3. Not Sure/Refused
12. If you knew the Community Recreation Center would enable the city to provide
additional recreational opportunities for Tigard residents, such as children's programs like
classes, summer playground programs, camps, special events, middle school programs,
teen programs, and adult programs such as sports leagues and classes, would you FAVOR
or OPPOSE a bond measure?
1. Favor
2. Oppose
3. Not Sure/Refused
13. If you knew that a bond measure would cost property taxpayers 13-cents per thousand or
$26 per year for an owner of a $200,000 home, would you FAVOR or OPPOSE the bond
measure?
1. Favor
2. Oppose
3. Not Sure/Refused
14. If you knew operation and maintenance costs for the Community Recreation Center
would increase property taxes by an additional 11-cents per thousand or $22 per year for
an owner of a $200,000 home, would you FAVOR or OPPOSE the bond measure?
1. Favor
2. Oppose
3. Not Sure/Refused
a.
J
`n
u
J
Page 5
June 23, 2004
Prepared By The Nelson Report
Another idea includes a $5 million bond measure that would be used to purchase land to
construct additional parks and athletic fields throughout the city. This idea would increase the
property tax rate by 9-cents per thousand.
15. If an election were held today, would you FAVOR or OPPOSE a $5 million bond
measure to construct additional parks and athletic fields that would increase the property
tax rate by 9-cents per thousand?
1. Favor (GO TO "H")
2. Oppose (GO TO "H")
3. Not Sure/Refused (SKIP TO #16)
H. Why would you (FAVOR) (OPPOSE) a $5 million bond measure for parks and
athletic fields? (PROBE)
16. If you knew the $5 million bond measure would increase property taxes by 9-cents per
thousand or $18 per year for an owner of a $200,000 home, would you FAVOR or
OPPOSE the concept to construct additional parks and athletic fields?
1. Favor
2. Oppose
3. Not Sure/Refused
In addition, there is another idea which includes a $5 million bond measure that would be
used to purchase land in order to protect wetlands and green spaces throughout the city. This
idea would increase the property tax rate by 9-cents per thousand.
17. If an election were held today, would you FAVOR or OPPOSE a $5 million bond
measure to purchase land for wetlands and green spaces that would increase the property
tax rate by 9-cents per thousand?
1. Favor (GO TO "I")
2. Oppose (GO TO "I")
3. Not Sure/Refused (SHIP TO #18)
I. Why would you (FAVOR) (OPPOSE) a $5 million bond measure for wetlands
and green spaces? (PROBE)
Page 6
June 23, 2004
Prepared By The Nelson Report
18. If you knew the $5 million bond measure would increase property taxes by 9-cents per
thousand or $18 per year for an owner of a $200,000 home, would you FAVOR or
OPPOSE the concept to protect wetlands and green spaces throughout the city?
1. Favor
2. Oppose
3. Not Sure/Refused
19. Thinking about four of the concepts - CONSTRUCTION OF A RECREATION
CENTER, CONSTRUCTION OF A SKATE PARK, the PURCHASE OF LAND FOR
PARKS AND ATHLETIC FIELDS, and the PURCHASE OF LAND FOR WETLANDS
AND GREEN SPACES, which of these concepts would you be willing to vote for in one
bond measure? (INTERVIEWER: COMBINATION RESPONSES WILL GO
UNDER THE "OTHER" CATEGORY)
1. Recreation Center Only
2. Skate Park Only
3. Land For Parks Only
4. Land For Wetlands/Open Spaces Only
5. None
6. Other
7. Not Sure/Refused
20. How much more would you be willing to pay each year in property taxes in order to
enhance recreational opportunities and preserve green spaces throughout the City Of
Tigard?
I. Nothing
2. $1-$18
3. $19-$36
4. $37-$52
5. $53-$90
6. Over $90
7. Not Sure/Refused
Now I am going to read you several statements some people have made concerning the
various recreation projects the City of Tigard is currently seeking your opinion on. For each
statement, I would like you to tell me if you AGREE or DISAGREE with the statement.
1. Agree
2. Disagree
3. Not Sure/Refused
Page 7
June 23, 2004
Prepared By The Nelson Report
21. My taxes are already too high. I can't afford any of the recreation concepts being
discussed in this survey.
22. I like the idea that the city is considering the protection of natural wetlands and
greenways in the city. I favor the idea that would preserve our natural resources.
23. It's about time the City of Tigard began providing additional recreational opportunities
for citizens. I favor the concept of a Community Recreation Center.
24. Our city already has plenty of parks and athletic fields. I oppose the $5 million bond
measure for parks and fields.
25. I like the community just the way it is. We don't need additional recreational activities to
improve livability in our area.
26. I would prefer to create a Recreation District similar to Beaverton's Tualatin Hills Park
and Recreation District to enhance recreational opportunities for residents rather than
create a Recreation Division within the city.
DEMOGRAPHICS
27. SEX:
1. Male
2. Female
28. AGE: Are you between the ages of.....?
1. 18-34
2. 35-44
3. 45-54
4. 55-64 •
5. 65+
6. Not Sure/Refused
29. OWN/RENT: Do you own or rent your home?
1. Own
2. Rent
3. Not Sure/Refused
INTERVIEWER: POLITELY END SURVEY WITH
RESPONDENT, THEN COMPLETE THE FOLLOWING
QUESTION:
Page 8
June 23, 2004
Prepared By The Nelson Report
30. VOTER HISTORY: (INTERVIEWER: RECORD THE NUMBER OF TIMES
RESPONDENT HAS VOTED IN THE LAST FOUR ELECTIONS FROM THE
PHONE LIST - SEE INSTRUCTION SHEET)
1. 1 Out Of 4 Elections
2. 2 Out Of 4 Elections
3. 3 Out Of 4 Elections
4. 4 Out Of 4 Elections
5. Not Sure/Refused
Page 9
June 23, 2004
Prepared By The Nelson Report
Page 1 of 1
Bill Monahan - Parks and Rec Survey
From: "John Frewing" <jfrewing@teleport.com>
To: "Bill Monahan" <bill@ci.tigard.or.us>
Date: 7/20/2004 2:47 PM
Subject: Parks and Rec Survey
CC: "Mayor MAYOR" <MAYOR@ci.tigard.or.us>, "Sue Beilke" <sbeilke@europa.com>,
"Brian Wegener" <bdan@tualatinriverkeepers.org>
Bill,
Please share the comments below with City Council as they review the survey this evening which has been
proposed for Tigard parks and recreation. Thanks, John Frewing
1.The survey ignors similar information from voters gathered in the past five years. Voters have overwhelmingly
endorsed open space higher than any other of the options suggested, yet it is placed last in the questioning.
2. The survey mixes questions about capital measures and operating measures. All the capital measures should
be identified up front, ,so the respondent doesn't get halfway through and figure that they have already OKed
enough, therefore saying no to any further ideas. The open space option is not identified as an option up front.
3. This survey and some measure on the November ballot has the opportunity of bringing some'together' feeling
to the community if it clearly indicates that old (existing) Tigard will get some parks as well as sharing funds with
any newly annexed area. As it stands now, it it divisive, with Bull Mountain people, even tho they might be in
Tigard city limits not seeing any benefit from this measure.
4. The survey is silent on the minimal operating costs of open space purchase as distinguished from the other
options in the survey. It should be mentioned.
file://C:\Documents%20and%20Settings\Bill\Local%20Settings\Temp\GWIOOOIO.HTM 7/20/2004
City of Tigard
13125 SW Hall Blvd.
Tigard, OR 97223
THEATRE COMPANY
July 20, 2004
Dear Tigard City Council,
I would like to thank you for choosing the opening night of Jekyll & Hyde as an event to
thank your city volunteers. We had a great opening and having all the Tigard volunteers in
the audience added greatly to the excitement. We received a fantastic review on the cover of
The Oregonian Living Section. What a great way to kick off our 13th summer season!
This morning the Broadway Rose Board of Directors held a special board meeting to discuss
the theater's interest and involvement in preserving the "multipurpose building" behind CF
Tigard on Hwy. 99. The Tigard Tualatin School District approached the company to
Board of Directors determine if we had any interest in the facility.
Susie Beil
copytron& It was brought to our attention that the City of Tigard Park and Recreation Advisory
David Burke Committee is doing a survey to see if there is interest in the community to pass a bond to
SunMkmsystems support a Special Recreation Department. We are interested in partnering with the
Diana Bake Recreation Advisory Committee to assess the community interest in acquiring or developing
Bank of the West facilities for community use. We would like for them to consider modifying a question on
their current survey to see if the community is interested in supporting a year-round
Lisa Francolini, LAc. performing arts center.
RiwalWest
Acu"Ktrne Cbk The Broadway Rose used Market Decisions just last year to survey our audience and we
Rorie Leone were not surprised to discovered 95% of our audience is interested in seeing The Broadway
Waslift#on Mutual Rose perform year-round. Performing year-round has always been our long- term goal and
we would love to see this goal realized in Tigard, to do so, we need a facility in the
Bill Monahan community that can accommodate a year-round schedule. We are now exploring whether the
City ofTlgard school district's "multipurpose room" can serve this purpose. If it is determined that the
William L Nothstine room is suitable, it is possible that the room would be available for rent or purchase. Perhaps
Wastdngton Mutual purchase of the room could be part of a future bond measure or a facility owned and
Harvey Platt operating by a Special Recreation District.
Platt Bedrk Supply
Therefore we would like to respectfully request council to modify question # 12 to read:
Dan Yates
Portland SpO If you knew the Community Recreation Center would enable the city to provide
additional recreational opportunities for Tigard residents such as live theater
Performances, children's programs like classes, summer playground programs,
camps, special events, middle school programs, teen programs, and adult programs
such as sports leagues and classes, would you FAVOR or OPPOSE a bond measure?
Thank you for your time in this matter and thank you for your continued support of The
Broadway Rose Theatre.
Sincerely, I
Sharon Maroney
Producing Artistic Director
P.O. Box 231004 • Tigard, OR 97281 •503-620-5262 • Fax 503-670-8512 • www.broadwayrose.com
r
AGENDA ITEM #
FOR AGENDA OF July 20, 2004
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Selection of Final Location for Faring Creek Park Shelter and Parking Lot
PREPARED BY: Dan Plaza, x 2590 --DV DEPT HEAD OK CITY MGR OK
ISSUE BEFORE THE COUNCIL
Council to give direction as to which option they prefer.
STAFF RECOMMENDATION
Engineering and Parks recommend Option "B".
INFORMATION SUMMARY
In late August 2003, the "white house" located on Fanno Creek Park burned down. The Council then decided that
they would like to construct a shelter and small parking lot in the area of the "white house". The Council chose a
shelter that resembles Indonesian structures. The shelter project includes certain amenities such as a display panel
denoting the various land features at Fanno Creek Park and tables. A small, three space parking lot would also be
constructed. Two location options are presented for Council consideration and direction. This process began with
the hopes of having the shelter installed by August 21, which is the grand opening of the new Library.
Option "A" is not the preferred option because: 1) it is too close to Hall Boulevard; 2) it would be too close to the
parking lot; and 3) the shelter/parking lot configuration would endanger a mature 10-inch Japanese maple tree.
Option "B" is the preferred option because: 1) it is outside the 50' Fanno Creek buffer zone and 100-year flood
plain; 2) it is located away from Hall Boulevard; 3) no trees are endangered, and 4) it is near to two approved trail
locations. Option "B" sites the shelter in a location near existing trees and does not require any revisions to the
existing swale. Additional trees would be planted just south of the shelter to buffer the shelter from the Library.
Although encroachment is allowed in certain circumstances within the Fanno Creek 50' buffer zone, mitigation is
required. In the permit process the City would be required to justify the reason it is seeking mitigation. The City
would need to show why the shelter cannot be built outside the buffer zone. In other words, the City would have to
answer the question, "Why cannot the City avoid encroachment into the buffer zone in order to build a shelter at
Fanno Creek Park?" Clean Water Services (CWS) has informed me that in this case there is ample space at the
park outside the buffer zone to build a shelter. There is also a 20% rule that would in this case allow an
encroachment of only 10', but not enough to be of any real help in this case. CWS was also asked about the City
getting "grandfather credit" because the former "white house" location was located partially in the buffer zone and
their response was that "grandfather credit" is only considered when an existing structure is being replaced with a
new structure of the same type. In this case, a shelter replacing a house would not receive "grandfather credit". The
adopted master plan places the preferred trail alignment in a configuration that would keep as much of the grassy,
open space area north of the Library available for community gatherings, which would be capable of serving
v
hundreds of people and be a place where outdoor community recreational programs such as concerts, special
events, art shows, etc., could be conducted.
Option "A" or "B" could hopefully be built by August 21. Any site selection that would involve encroachment in
the buffer zone would require CWS permitting and would take additional time, hence pushing the installation date
past the grand opening date of August 21
OTHER ALTERNATIVES CONSIDERED
n/a
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
"Tigard Beyond Tomorrow" Urban and Public Services - Parks and Greenways Goal #2, acquire and develop park
land.
ATTACHMENT LIST
Rendering setting forth Options "A" and "B"
Additional rendering showing option "B" location
FISCAL NOTES
The appropriated budget for this project is $60,000 - approximately $30K from the insurance claim (on the "white
house') and $30K from the Parks Capital Fund.
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AGENDA ITEM #
FOR AGENDA OF July 20, 2004
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Council Goal U d t
si't 10 ~ V I
PREPARED BY: Joanne Ben son
DEPT HEAD OK CITY MGR OK
ISSUE BEFORE THE COUNCIL
Update on the progress of the Council goals for the second quarter of 2004.
STAFF RECOMMENDATION
Review the update.
INFORMATION SUMMARY
Attached are brief summaries of the progress made through the second quarter of 2004 on the goals adopted by the
Council on January 27, 2004.
OTHER ALTERNATIVES CONSIDERED
N/A
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Visioning goals are identified throughout the goals and tasks developed by the City Council.
ATTACHMENT LIST
Transmittal memo from Joanne Bengtson
Second Quarter Update - City Council 2004 Goals
FISCAL NOTES
N/A
~i.
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor & City Council
FROM: Joanne Bengtson, Administrative Assistant
DATE: July 9, 2004
SUBJECT: Second Quarter Update - City Council 2004 Goals
Attached is the second quarter update for the 2004 City Council Goals. This item is listed
on the July 20, 2004, Council Agenda as item 5.
I' adm\goal update memo to cc.doc6/24/04
Council Goals for 2004
GOAL 1 - FINANCIAL STRATEGY
A. Develop and implement a sustainable long-term financial strategy for issues such as:
1. General Fund needs
2. Library
3. Transportation
4. Parks and open space
5. Washington Square regional center
6. Central Business District
7. Water system
8. Extension of urban services through annexation
Second Quarter Update:
The second quarter of calendar year 2004 has been very active for the City in financial matters. Issues
worked on during this period Include.
Developed and adopted the FY 200405 Budget,
Finalized the Five Year Financial Forecast based on that budget,
o Updated City fees and charges,
Reviewed the Privilege Tax with the Budget Committee as a possible new revenue source,
Prepared several special analyses related to the possible annexation of Bull Mountain,
Continued participation of the Joint Audit of Qwest and Verizon franchise fees - after two years of
negotiations with Verizon, the cities' auditor was finally allowed on site to review Verizon's books, and
Verizon has committed to complete this audit before the end of the calendar year,
Initiated an audit of NW Natural franchise fees in cooperation with Salem and Portland - several
other cites are now joining this effort,
Conduded negotiation of a new franchise with NW Natural that includes an increase in the franchise
fee rate frtim 3% to 5%'
Titillated a study to update the City's Parks SDC,
Developed to financial analyses in support of the City's negotiations of the contractual
reimbursement from Clean Water Services in exchange for maintaining part of CWS's service area,
Implemented the City's new Street Maintenance Fee and began collections,
Celled the 1993 Bancroft Bonds early, saving the City $8,000 in interest costs
First Quarter Update:
Goal 1 Departments have been putting together budget requests and the City Manager has been
developing his Proposed Budget in response to Council direction to budget conservatively. The Budget
will be constructed to push the need to go'to voters for a local option levy out as far as possible.
Staff briefed Council in a workshop session on the drivers in the financial forecast to help answer the
question why declining General Fund balances are projected. Understanding the drivers will help to
develop appropriate responses.
Staff has continued to support the discussion of the Bull Mountain annexation by developing special
analyses as needed and responding to citizen inquiries.
GOAL 2 - TIGARD CENTRAL BUSINESS DISTRICT
A. Support the activities of the Downtown Task Force as it defines a vision for redevelopment.
B. Select a consultant to carry out the Transportation Growth Management (TGM) grant to create a
redevelopment plan based upon the recommendations of the Task Force and Council.
C. Choose a financing mechanism, such as tax increment financing, for carrying out the
redevelopment plan or vision.
D. Broaden the Task Force to include citywide representation.
Second: Quarter'Upclate
`Goa1:2A. Council:appolnted an additional 12 members to the Downtown Task Force. Parametrix
was selected in June as the consultant for the Downtown redevelopment program.
06W 28: Jhe IGA between ODOT and the City needs to be adopted by the Council to proceed with
the plan and,work program.
Goal 2C~ Not yet applicable. Financing mechanisms will be addressed in the redevelopment plan.
{Goal 2D ; The Council also passed a resolution on March 9 that expanded the Task Force to reflect
.JIgard's broad constituency and Downtown stakeholders. The recruitment has been
completed and the Task Force consists of 24 members.
First Quarter Update
Goal 2A Council passed a resolution on 3/9/04 that acknowledges the efforts of the Task Force
and commends its members for completing the work program. The resolution also directs that all current
Task Force members be invited to continue serving on an expanded Downtown Task Force.
Goal 2B Staff is working with ODOT to finalize the project's scope of work. Once ODOT finalizes
its review, an Intergovernmental Agreement (IGA) and Request for Proposals (RFP) seeking consultants
will be completed. This groundwork will take place in the next quarter, culminating in a consultant's
selection.
Goat 2C Not yet applicable. Financing mechanisms will be addressed in the redevelopment plan.
Goal 2D The Council also passed a second resolution on March 9 that expanded the Task Force
to reflect Tigard's broad constituency and Downtown stakeholders. The recruitment process is now
under way.
GOAL 3 - TRANSPORTATION
A. Aggressively pursue solutions to congestion of state, county and city facilities that cross through
Tigard.
1. Reforming the Transportation Financing Task Force.
a. Explore outside funding sources
b. To recommend to the City Council expansion of the task force functions
2. Identify project priorities and funding needs for state and city facilities.
a. Prioritize all project needs - city, county and state facilities in Tigard
b. For priority facilities which are controlled by another entity,
1. Discuss the project with the entity which has jurisdiction over the facility;
and
2. Negotiate a funding solution which could include partial city funding; and
3. Offer to improve a related city transportation problem in exchange for the
other entity completing a needed transportation facility; and
4. Offer to accept jurisdiction for the improved facility upon project completion.
B. Continue working with Tri-Met to carry out the Memorandum of Understanding and identify and
fund additional improvements with an emphasis on intra-city bus routes.
C. Council shall meet with ODOT representatives at least once in 2004 to discuss state road
facilities in Tigard and the related funding needs and priorities.
Second Quarter Update
(from Community Development)
Goal 3B: A joint City-Trildet roundtable was held with social service and housing providers in April.
The participating agencies included Community Partners for Affordable Housing, the Good
Neighbor Shelter, the Senior Center and eight other Tigard-based organizations. The meeting
focused on how the respective agencies' clients use transit and on transit access and coverage
improvement needs. In May, TdMet made a presentation to the Downtown Task Force. In June,
TdMet presented the program to the Planning Commission.
Second Quarter Update
(from Engineering)
A. Aggressively pursue solutions to congestion of state, county and city facilities that cross through
Trgard.
9. Reforming the Transportation Financing Strategies Task Force.
a. Explore outside funding sources
b. To recommend to the City Council expansion of the task force functions
2. Identify project priorities and funding needs for state and city facilities.
a. Prioritize all project needs - city, county and state facilities in Tigard
b. For priority facilities which are controlled by another entity,
9. Discuss the project with the entity which has jurisdiction over the facility,
and
2. Negotiate a funding solution which could include partial city funding, and
3. Offer to improve a related city transportation problem in exchange for the
other entity completing a needed transportation facility, and
4. Offer to accept jurisdiction for the improved facility upon project completion.
B. Continue working with Tri-Met to cany out the Memorandum of Understanding and identify and
fund additional improvements with an emphasis on intra-city bus routes.
C. Council shall meet with ODOT representatives at least once in 2004 to discuss state road
facilities in Tigard and the related funding needs and priorities.
Goal 3A1 The reconstitution of the Transportation Financing Strategies Task Force is scheduled for the
Council meeting on July 13, 2004. At that same meeting, a resolution commending the original Task Force
members is scheduled for Council consideration and action. The Oregon Grocery Association will be
represented in the reconstituted Task Force. Invitations were issued to the Tigard Chamber of Commence
and Washington Square management to provide representation on the Task Force. There has been no
response from the Chamber and Jack Reardon of Washington Square said he could not serve, but would
ask for a representative from the Westside Economic Alliance. If representatives from those groups are
submitted, they could be added by amending the resolution to add those members. Once the Task Force is
reconstituted, the initial meeting can be set, possibly in late July or early August 2004.
Goal 3A2a A list of high priority projects regardless of jurisdiction was developed and presented for
Council review and discussion at the workshop meeting on February 17, 2004. This list included high priority
intersedion projects along Highway 99W to move east-west traffic more effectively. A project to widen
McDonald Street at the Highway 99W intersection to provide a dedicated right turn lane and to extend the
stacking on the left-tum lane from McDonald Street to Highway 99W is included in the Capital Improvement
Program for FY 2004-05. This project should improve east-west traffic movement while allowing motorists to
access Highway 99W more readily.
Goal 3B The amount of $75,000 was included in the Capital Improvement Program for FY 2004-05 to
allow forJoint projects to be undertaken by the City and TriMet to provide pedestrian connections
between transit amenities such as bus stops and key activity centers. Some of these funds could be
used for Improvements in downtown Tigard in conjunction with TriMet's Commuter Rail Project. The
funding could also be used to extend existing sidewalks at key locations in the City to provide a safe path
to school for children.
Goal 3C A new representative to the Oregon Transportation Commission from this area will be
appointed this summer. This new representative will be requested to meet with Council at a workshop
meeting in the fall to discuss Tigard's transportation project needs.
First Quarter Update
(Update from Engineering Department)
Goal 3A1 The Transportation Financing Strategies Task Force is in the process of being reconstituted
to evaluate potential sources of revenue for street improvement projects. Because participation from the
business community has been lacking on this Task Force, the Tigard Chamber of Commerce and Jack
Reardon of Washington Square have been requested to provide representatives to serve on the Task
Force. Jack Reardon indicated that he was already fully booked, but would request the Westside Economic
Alliance to provide someone from the business community. The Chamber has not yet responded. The Task
Force membership should be finalized in early May.
Goal 3A2a A list of high priority projects regardless of jurisdiction was developed and presented for
Council review and discussion at the workshop meeting on February 17, 2004. This list included high priority
intersection projects along Highway 99W to move east-west traffic more effectively.
Goal 31B The Engineering Department continued working with TriMet to cant' out the provisions of the
Memorandum of Understanding. An amount of $75,000 was included in the Capital Improvement Program
for FY 2004-05 to allow for joint projects to be undertaken by the City and TriMet to provide pedestrian
connections between transit amenities such as bus stops and key activity centers. The funding could
also be used to extend existing sidewalks at key locations in the City to provide a safe path to school for
children.
Goal 3C Matt Garrett, the Region 1 Manager from Oregon Department of Transportation (ODOT), met
with City Council at its workshop meeting on March 16, 2004. This is the first step in establishing a dialogue
with ODOT that could eventually lead to implementation of high priority projects. ODOT had been provided
earlier with the list of high priority projects, most of which involved Highway 99W intersections with City
streets. Mr. Garrett emphasized that strong support from the business community is important when it
comes time to select projects for implementation. This message was passed on to the Tigard Chamber of
Commerce by both Council and the City Manager.
(Update from Community Development Department)
Goal 313 A joint City-TriMet roundtable meeting with local social service and housing providers is
set for April 71h. The participating agencies include Community Partners for Affordable Housing, the
Good Neighbor Shelter, the Senior Center and eight other Tigard-based organizations. The meeting will
focus on how the respective agencies' clients use transit and on transit access and coverage
improvement needs. Similar outreach meetings with the Downtown Task Force and Planning
Commission are set for May and June, respectively.
GOAL 4 - PARKS AND RECREATION
A. Meet with the Park and Recreation Advisory Committee to:
1. Discuss the vision of the Task Force and the Council related to the City need for parks
and recreation.
2. Discuss possible acquisition needs and financing for the City of Tigard as well as
unincorporated Bull Mountain.
3. Discuss options and interest in creating a park and recreation district.
B. Continue to participate in discussions with the Tigard-Tualatin School District and neighboring
cities to consider the school district's funding needs.
C. Meet with the Skate Park Committee and formulate a plan of action.
D. Continue to support the efforts of the Youth Forum.
Second Quarter Update
(Update from Public Works Department)
Goal 4A1 A community parks and recreation assessment survey has been recommended to Council for
consideration on July 20. If Council approves the survey interviews will begin in either late July or August.
The executive summary, setting forth the findings has been scheduled for September 21.
Goal 4A2 The Bull Mountain Park and Open Space Task Force created a Bull Mountain Parks
Concept Plan which sets forth land acquisition and park development projects for the Bull Mountain area.
It was presented to Council on June 22 Council accepted the `white paper".
Goal 4A3 This question will be addressed in the upcoming community parks and recreation
assessment survey and reported in a future goal report.
Goal 40 There is nothing to report on this at this time.
Goal 4C The Task Force continues meeting on, and pursuing their fundraising efforts. The Task Force
had a booth at the Balloon Festival. They also conducted skateboarding demonstrations at the Festival.
The wood floor they skated on was donated by Dave Nicoll. Dave intends to make a sizeable donation to
the skate park if festival revenues permit it.
Goal 4D
(Update from Administration)
During the second quarter, the Youth Forum members fazused on supporting building a
Community Coalition of Youth Sendde Providera in the community to formalize a partnership
that will qualify for grant funds to suppor youth programs and activities.
First Quarter Update
(Update from Public Works Department)
Goal 4A1 The first joint meeting between the City Council and the Park and Recreation Advisory
Board was held on March 9, 2004.
On April 22, 2003, the Tigard City Council re-established the Tigard Park and Recreation Advisory
Board. Within three months, seven Tigard residents were appointed by the Council to serve on the
Board. They are Shelley Richards, Jason Ashley, David Baumgarten, Scott Bernhard, Michael
Freudenthal, Damn Marks and Carl Switzer. Two Ex-Officio members have been appointed, Barry
Albertson, to represent the Tigard-Tualatin School District, and Eileen Webb, to represent the Tigard
Planning Commission. Since being formed, the Advisory Board has toured many of Tigard's parks and
facilities. They have heard presentations about the City's' park budget, Parks Capital Improvement
Plan, and the general City of Tigard visioning process as it applies to Parks and Recreation. Additionally,
they have reviewed Master Plans for Cook Park, Bonita Park, Summerlake Park, Skate Park, and Fanno
Creek Park. They have also been briefed on the efforts of Rich Carlson's effort, along with many others,
toward creating a Tigard Skate Park for our city's youth. The Board has adopted goals and a mission
statement which reads "The Purpose of the Park and Recreation Advisory Board is to advocate for park
and recreation opportunities for a growing Tigard." They have also created an e-mail address,
parkrecboard(ZDci.tiQard.or.us, and the Board now has a webpage on the City's website.
Issues discussed at the first joint meeting were:
a) what has the Board learned,
b) Board goals,
c) Board interest in conducting a community assessment survey aimed at community interest in
parks and recreation programs - this project is well on its way, Council was updated on 4/12),
d). Council Goal #4,
e) vision of the Board and Council related to the city's need for recreation (COT Recreation
Div/Dep't)-survey related,
f) possible park land acquisition needs and financing for the City of Tigard as well as
unincorporated Bull Mountain - significant work has been done on this with the Bull Mountain
Parks and Open Space Task Force-a "White Paper" will be submitted soon,
g) skate park-survey related, and
h) options and interest in creating a park and recreation district-survey related.
Goal 4A2 The Bull Mountain Park and Open Space Task Force has created a Bull Mountain Parks
Concept Plan which sets for land acquisition and park development projects for the Bull Mountain area.
Although the plan has not been finalized, it has identified projects totaling between $8M - $10M.
This plan will be an integral part of the "White Paper". The current Parks System Master Plan will be
updated once the Bull Mountain Parks Concept Plan is approved by the Task Force, Park and
Recreation Advisory Board and the City Council. Basically, the Bull Mountain plan will become a part of
the City's Parks System Master Plan.
Goal 4A3 This question will be addressed in the upcoming community parks and recreation `
assessment survey.
Goal 413 There is nothing to report on this at this time.
Gaul 4C On February 10, the Council met with the Skate Park Task Force in a joint meeting. The
results of that meeting led to the Task Force, along with city staff and elected officials, meeting again on
February 25 at a general meeting aimed at creating a fund raising structure. Several funding sources
were identified, such as: various youth and adult fund raising activities, public and private grants, in-kind
donations of materials and labor, etc. The Task Force leadership formed the following four new fund
raising committees to begin fund raising efforts to raise the needed money. These committees are now
meeting, some more than others, to organize the fund raising campaign. The committees are:
• Communication Committee
• Youth Fund Raising Activities Committee
• Adult Fund Raising Activities Committee
• "Grants" Fund Raising Committee
Goal 413 During the first quarter, the Youth Forum focused on supporting the Police Activity League's
(PAL) efforts to build a Tigard chapter and provide extended after school programs at Fowler and Twaiity
Middle Schools.
GOAL 5 - GROWTH MANAGEMENT
A. Continue Bull Mountain annexation information preparation leading to a July 2004 Council action
on the Annexation Plan.
B. Form subcommittees and review their completed White Papers.
C. Designate a subcommittee which will review the Planned Development section of the Community
Development Code, led by the Planning Commission.
D. Develop a framework/timetable for a Comprehensive Plan update.
E. Negotiate with Washington County staff to determine who will prepare the plan and zoning for the
UGB Areas 63 and 64, and identify the source of funding for the plan.
`~""'d t~uarfer Update Y ,
Goan ;`n , Bu11 `Mountain subcommittees were appointed and developed White Papers for Parks,
Stteta, Planning; and Police.
Gaa/~ sY Planned Development committee members have been interviewed by Council and
appdfMed' Their first meeting was April 14, 2004. The committee is continuing to worts on
grams.
' PD'Pro
i,
°Goal Dt ^ The Planning Commission continues to work on a Comprehensive Plan update program.
z Th~eyi~;o~bjectlvo is. to finalize the Planning Commission recommendations by September for
review and action In the fall.
Goal F.h4 ' StaffJs collecting pr+sllminary Information related to the scope of concept plans for the
i !!GS ®xpansion as.
•wAYMf4 ;.G.L+.YntK»rRiay., ~,n>a.Mr.: . .
First Quarter Update
Goal 513 Bull Mountain subcommittees were appointed and are meeting to develop a
program/scope for four areas of analysis: Parks, Streets, Planning, and Police.
Goal 5C Planned Development committee members have been interviewed by Council and
appointed. Their first meeting is scheduled for April 14'h.
Goal 5D The Planning Commission continues to work on a Comprehensive Plan update program.
The objective is to finalize the Planning Commission recommendations by June for
Council review and action in summer.
Goal 5E Staff is collecting preliminary information related to the scope of concept plans for the
UGB expansion areas.
GOAL 6 - COMMUNICATION
A. Increase Tigard's communication with other local officials and elected bodies through active
participation of City Council members and staff.
B. Improve and expand communication with citizens, particularly communicating successes and
future concerns.
C. Support the Tigard Beyond Tomorrow goal to maximize citizen involvement opportunities through
educational programs by implementing a citizen leadership series.
D. Investigate the possibility of supporting the mission of the Tigard Youth Advisory Council "to
empower, improve and connect the lives of Tigard's youth" by adding a youth representative to all
City boards and committees.
E. Investigate the possibility of supporting the Tigard Beyond Tomorrow strategy to "encourage
public participation through accessibility and education with an annual citizens' fair for community
events and businesses."
Second Quarter Update
Goal 6A During the second quarter, City Council and/or staff met with regional partners at CDBD
Advisory Board, WCCLS, CLAB, the IWB, MPAC, the Regional Water Consortium, the Senior Center
Board, the Tigard Chamber of Commerce Board, WCCCA, WCCC, the Tualatin Basin Natural Resource
Coordinating Committee and the Westside Economic Alliance. The Council met with the Tualatin City
Council and the Tigard-Tualatin School District on April 5. In addition, representatives of the Regional
Economic Development Partners made a presentation to City Council on April 20. Metro Executive,
David Bragdon, met with the Council on May 18.
Goal 6B Improvement and expansion to communications efforts included the following:
• Focus on Tigard - Over the last 3 months, Focus topics included the Downtown Plan, Budget 101
and Bull Mountain Annexation Plan
• Website - During the last quarter, staff posted a Downtown Survey and the Tigard Beyond
Tomorrow Vision Survey. Staff is able to generate customized reports from the survey data that
is posted on-line and into the system from paper surveys that have been submitted
• Committee for Citizen Involvement (CCI) - In May, staff recommended the CCI, made up of City
of 'Tigard facilitators to begin regular discussions about ongoing citizen involvement efforts and
ways to expand communications with citizens.
Goal 6C
Staff has collected course outlines and materials for leadership series conducted in Beaverton
and Lake Oswego. The next step is to finalize the schedule and topics for Tigard's citizen leadership
series.
Goal 6D
The Planning Commission, Downtown Task Force and Park Board have requested youth
representatives.
Goal 6E
Staff is working with the Tigard Blast Committee to combine the Citizens Fair with the Blast
scheduled for Saturday, September 18. Coordinator meetings are scheduled for the week of July 12.
First Quarter Update
Goal 6A During the first quarter of 2004, City Council members and/or staff met with Community
Development Block Grant Advisory Board, Washington County Cooperative Library Services,
Cooperative Library Advisory Board, Intergovernmental Water Board, Metro Policy Advisory Committee,
Regional Water Consortium, Senior Center Board, Tigard Chamber of Commerce Board, Washington
County Consolidated Communications Commission, Washington County Coordinating Committee,
Tigard Festival of Balloons Planning Committee, Tualatin Basin Natural Resource Coordinating
Committee, and the Westside Economic Alliance.
Goal 613 Improvement and expansion to communication efforts included the following:
Focus on Tigard - Focus on Tigard continues to be a valuable tool to inform citizens about upcoming
events, programs and projects, and educate citizens about current programs.
Over the last six months, Focus topics have included the Capital Improvement Program, Bull Mountain
annexation, water, the street maintenance fee, community events, and the volunteer program.
Beginning with the April program, the format was changed so the focus topic is presented first with
announcements closing the program.
Communication Plan - As part of the budget process, staff included a brief listing of their proposed
communication plan for each major program or project. Including this information in the budget shows
the Budget Committee, Council, and citizens how information will be disseminated on all major city
programs and projects and serves as a reminder for staff on the variety of communication tools available.
There continues to be an emphasis on developing communication plans when projects and programs are
initiated to ensure a proactive approach to communication and information sharing.
Web Site - Staff continues to add new features to the web page. Park reservations are now available
online through the city's web page. In the last six months, visits to the city's web site have increased
from 34,859 to 39,888 per month.
Cable Television - The Network Services Division has implemented an in-house civic studio training
program. City staff members are currently being trained by Chris Myers, the city's Network Services
Technician who is also trained as a Producer/Director/Camera Operator. One staff person has
completed the training.
The goal of the training program is to expand the city's cable program production capacity and maximize
the use of the civic studio.
Goal 6C A preliminary schedule has been developed for a citizen leadership series to start in
October. Topics will include government finance, land use, transportation, and citizen involvement. Staff
and guest speakers will present the material to the participants. It is expected that the program will be
limited to 25 participants.
Goal 613 The City Council has appointed Lindsey Boyce, President of the Tigard Youth Advisory
Council, as an ex officio member of the Council. Lindsey reviews the Council meeting material, asks
questions and enters the discussion, but does not vote.
Goal 6E A tentative date, Saturday, September 25, has been set for the Citizens' Fair. Planning
for the event will begin this spring.
1:%adm%C1ty CoundIGOALM2004Ugoal update - quarter 2 goal report.doc6f24/04
AGENDA ITEM #
FOR AGENDA OF July 20, 2004
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Discussion with Council on the Construction of the Tiedeman Avenue Railroad
Crossings ro'ect
~.r
PREPARED BY: Agustin -P. Duenas DEPT HEAD OK: Agus in P. Duenas CITY MGR OK: Bill Monahan
ISSUE BEFORE THE COUNCIL
Discussion with Council of the Tiedeman Avenue Railroad Crossings project and changes in circumstances that
may result in a decision not to implement the project.
STAFF RECOMMENDATION
Staff recommends that Council review and discuss the changes in circumstances regarding the Tiedeman Avenue
Railroad crossings project, consider the options and staff recommendation, and provide direction on whether or not
to move ahead with the construction of the project.
INFORMATION SUMMARY
The Tiedeman Avenue Railroad Crossings project is another joint project between the City and Portland & Western
Railroad, Inc. to repair deteriorated railroad crossings at various locations Citywide. Other railroad crossing
projects implemented in the past few years include Main Street, North Dakota Street, 72nd Avenue and Bonita
Road. The FY 2004-05 Capital Improvement Program (CIP) approved by Council in June 2004 includes $60,000
for improvements to the Tiedeman Avenue railroad crossings. This project has been planned for several years and
was finally scheduled to be performed in FY 2004-05. However, there have been changes in circumstances
regarding project financing and implementation that may impact the advisability of moving ahead with construction
of the project. These changes are summarized as follows:
■ Portland & Western submitted to us a project cost on July 12, 2004 of $70,743.45, which is higher than the
original estimated amount of $60,000. The railroad company had previously indicated they would bear the
costs for construction management and all the work related to the adjustment of the Tiedeman Avenue
Railroad tracks and gate signals as they had normally done for other projects. In the past, the amount of
work contributed by Portland & Western was approximately $25,000 per project. The City usually pays for
the repair of the roadway approaches, which costs the City between $30,000 and $40,000. In late May
2004, the Portland & Western stated that their contribution would be limited to $5,000 for the proposed
project due to lack of funds. Despite the decrease in funding participation by the railroad company, staff
decided to retain the project (assuming that the cost to the City would be approximately $55,000 based on
the original estimate of $60,000) in the proposed FY 2004-05 CEP because of the need to address the
deteriorated condition of the crossings and approaches.
■ Because of unanticipated budget constraints, Portland & Western recently withdrew their $5,000
participation from the agreement. The fact that the actual construction amount is higher than originally
anticipated plus the withdrawal of the $5,000 means the City would have to bear the entire
construction cost of $70,743.45. The proposed agreement still commits them to provide construction
inspection and management for the project. Through the current proposed agreement, the City would pay
for the reconstruction of the approaches, the installation of new concrete crossing panels on the easterly
track, and the adjustments of the track and gate signals. Portland & Western would provide the construction
inspection and management for the project as usual to ensure that work performed by a contractor will be in
accordance with railroad regulations. In addition, the scope of work has been reduced to work on the
easterly track only because the Commuter Rail project will relocate the westerly track to a point 50 feet
from the easterly one.
The Commuter Rail project scope includes improvements to both tracks at this location. Although they are
still willing to move ahead with the project, Portland & Western has suggested that the City may wish to
wait until 2006 for the Commuter project to perform the work. At the time of the CIP formulation, the
Commuter Rail project timing was uncertain because of difficulties in getting funding commitment to move
ahead with the project. TriMet has recently been given approval to begin final design on the Commuter Rail
project and is now in the process of completing the design work for construction implementation. Staff has
discussed the project timing with a TriMet representative who confirmed that the proposed work for the
Tiedeman Avenue Railroad crossings and other crossings could begin as early as Fall of 2005.
Because of the changes in circumstances regarding this project, the advisability of moving ahead with this project
should be discussed and confirmed. Staff feels that a full discussion with, and direction from, Council is appropriate
at this time before commitments are made with Portland & Western to implement the project.
The options are as follows:
■ Option 1: Construct the project as proposed and pay the construction cost of $70,743.45. The project is
funded by the State Gas Tax funds in the amount of $60,000 in FY 2004-05. There are sufficient funds
in the program budget to supplement the estimated amount. The Letter of Agreement is scheduled in the
consent agenda for Council consideration and approval at the July 27, 2004 Council meeting. If
approved, the project would be constructed sometime in August 2004.
■ Option 2: Wait for the Commuter Rail project to perform the work. There would be minimal cost for the
City under this option. Gas tax funding in FY 2004-05 and in years to come is limited and needs to be
carefully allocated to projects that are truly of high priority. If this option is selected, temporary repairs
can be performed to improve rideability over the existing crossings until the Commuter Rail project
constructs the improvements. If this option is selected, the agreement with Portland & Western would
be withdrawn from the July 27, 2004 Council agenda.
Staff recommends selection of Option 2 because of the following reasons:
■ Option 1 provides no financial participation from Portland & Western and the project cost is $10,743.45
higher than originally estimated.
■ The westerly track will be relocated by the Commuter Rail project. Any work on the westerly approach
would probably have to be redone to conform to the relocated track.
■ Construction of the Commuter Rail project is approximately a year away, possibly two at most.
■ Waiting for the Commuter Rail project would result in a savings of $70,743.45 for the City. Those
scarce gas tax funds could be programmed for other seriously-needed projects.
If Council approves Option 2, staff will develop and implement a short-term maintenance plan to improve safety
and riding quality at the crossings. This work can be accomplished by adding the work to the Pavement Major
M
Maintenance Program - Phase 1 project through issuance of a construction change order, or by adding the work to
the street maintenance list serviced by Public Works annually. That decision can be made within the next month
or so based on the scope of work and the anticipated workload of the Public Works Department during the next
few months.
OTHER ALTERNATIVES CONSIDERED
N/A.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
This project . meets the Tigard Beyond Tomorrow Transportation and Traffic Goal of "Improve Traffic Safety."
ATTACHMENT LIST
Project location map
Faxed documents from Portland & Western transmitting the project cost to be included in the Letter of
Agreement
FISCAL NOTES
The project is currently funded in the amount of $60,000 from Gas Tax funds in the FY2004-05 CIP.
I:'ArQV.C«.CU apanda 6W"**%%740-01000,AM r &OW d%C XWW NLIAOC
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07/12/2004 13:17 360-262-9777 RAILWORKS PAGE 02/04
I"I L WO"s
274USHOT12
CHEHALIS, WA 98532
PH: (360) 2629444
FAX: (360) 262-9777
FAX TRANSMISSION CO YEl P SHEET
DATE: July 12, 2004
TO: City of Tigard (Vannie Nguyen)
FAX: 503-684-7297
SUBJECT: Tiedeman Avenue Railroad Work
SENDER: asy Aguirre)
YOU SHOULD RECEIVE ,PAGE(S), INCl,UD7NG THIS COVER SHEET. IF YOU DO
NOT RECEIVE ALL THE PAGES, PLEASE C4LL (360)262-9777
Ms. Nguyen,
Please find attached the following documents:
1} Bid Proposal 144047
As you requested.
Thanks,
Isy Aguirre
07/12/2004 13:17 360-262-9777 RAILWORKS PAGE 03/04
e) ma t A0/
""WORK TRACK SYSTEMS. INC. &A'
271 US If" 9
cadbaft WA "02 f0 % y,s A ~L i
June 30, 2004
Portland & Western Railroad Proposal 144047
Attn: Ivtr. Chuck Gilbert
650 Hawthorne Avenue
Salem, OR 97301
Subj: Tiedewan Avenue,
Dear Mr. Gilbert,
Pursuant to your request for proposal, Railworks is pleased to offer the attached proposal
with the following clarifications.
Clarifications:
• Signal work or maintenance is not considered
• Rail to be famished at site in 80' lengths
• Railroad protective insurance in not included
• Work to be perform during week end
• Quote valid for a period of 2 weeks
• Terms are net 30 days
• Railroad flagging is not included
Should you have any questions or require additional information, please do not hesitate to
contact me.
Regards,
Railworks Track Systems, Inc.
Isy Aguirre
Estimator
07/12/2004 13:17 360-262-9777 RAILWORKS PAGE 04/04
+ Proposal
Job Dwcr# am PM-Tiedemgn Avenue
PMp=W DOA: OV=00e
FMM RAALWORKS TRACK SYSTEMS. INC.
M loam Nu fibW em I4om Dem"Pu a - Quwvft to UsR Prln Tom price
10 MOBILIZATION: - 1.0000 LS 6.000.00 8,000.00
100 STRIPINQ 1.0000 LS 2.500.00 u moo
20 ASPHALT OEMO: 83.0000 SY 20.00 1,260.00
30 TRACK DEMO: 90.0000 TF 6.50 885.DO
40 EXCAVATION: 180.0000 CY 22.00 3.080.00
60 ACGREGATE BASE COURSE: 120AWW TN 20.00 2,620.00
60 FIELD WELDS: 4.0000 EA 050.00 2.800.00
70 REOONSTRUCT TRACK: 90.0000 TF 100.00 17,100.00
00 F & 1 CONCRETE CROSSING: 66.8750 TF 250.00 14,2,18.73
90 AC GRINDINCI;IPAVING: 1.0000 LS 15,000.00 16,000.00
- GRAND TOTAL 68,743.93
-f-o
-7o, -7y 3.75'
71
Previous Crossing Improvements
Tiedeman Avenue
Railroad Crossing
Improvement Project *Main Street
• North Dakota Street
• 72nd Avenue
July 20, 2004
Main Street Crossing Main Street Crossing
. qa
North SoWh Tracks
Tracks No
Concrete improvements
paw performed
North Dakota Crossing Tiedeman Avenue Crossings
low'
4., :
r Tracks
i Westerly
Tracks
Tiedeman Avenue Crossings Tiedeman Avenue Crossings
• Repair programmed for easterly- s-
track only !IT westerly
' *Westerly track would be Tracks
relocated by the Commuter Rail
Project Easterly
• Paving of approaches included in Tracks
the project
Tiedeman Avenue Crossings Tiedeman Avenue Crossings
x•
.f'
Easledy WesWV
Tracks tracks
Railroad Participation Project Cost
e Previous Participation ♦ Estimated amount
- Approximately $25,000 per project - $60,000 included in the FY 2004-05 Capital
- Railroad would pay for work at the tracks Improvement Program
and construction management ♦ July 12, 2004 submittal from Portland
- City would pay for paving of approaches and Western: $70,743.45
♦ In May 2004, Portland & Western ♦ City would have to bear the entire cost
indicated its participation would be ♦ Portland & Western would provide
$5,000
♦ In July 2004, railroad indicated no construction management
financial participation
2
4 '
Key Points Options
♦ Option 1
a Project Scope limited to repair of - Construct the project as proposed
easterly tracks only - Letter of Agreement with Portland & Western
♦ Commuter rail project would relocate scheduled on consent agenda July 27, 2004
• Option
the westerly tracks closer to the easterly 2
tracks -Cancel project construction
Have project constructed by Commuter Rail
r Commuter rail project work expected - Withdraw the Letter of Agreement from
fall of 2005 Council agenda
♦ City would bear all construction costs for - Perform temporary repairs to both tracks to
the work using scarce gas tax funds Improve rideability
Staff Recommendation
• Staff recommends Option 2
-Cancel project
-Perform temporary repairs
-Have the Commuter Rail Project
Improve the crossings on both sets
of tracks
3
MEMORANDUM
Administration
CITY OF TIGARD
Shaping A Better Community
TO: Honorable Mayor and City Council
FROM: Bill Monahan, City Manager
DATE: July 19, 2004
SUBJECT: Henry Kane Filing
Mr. Kane submitted a package of correspondence yesterday. On Page 2 of his letter, Mr.
Kane notes that his "revised filing deadline is 4 pm Tuesday, July 27, 2004". Since Council
has indicated an interest in receiving written materials in advance, Jim Hendryx has written
to Mr. Kane advising that materials should be submitted by July 22.
A copy of Jim's letter is attached.
iAadmlbilllmemos%mayot & cc%2004V*nry kane filing 040719.doc7119/04
b
CITY OF TIGARD
OREGON
July 16, 2004
Henry Kane
12077 SW Camden Lane
Beaverton, OR 97008
RE: WRITTEN TESTIMONY FOR JULY 27, 2004 PUBLIC HEARING
Attached is a copy of a recent press release explaining Council's procedures for
the upcoming Bull Mountain Annexation public hearing. I note in your July 15,
2004 letter to City Council that you intend to submit written testimony by 4:00
p.m. on July 27, 2004. Council encourages written testimony to be submitted by
noon on July 22nd, so that the materials can be provided to Council prior to the.
public hearing.
Please be assured all materials submitted will be provided to the Council for their
consideration.
Sincerely,
.JAMES N.P. HENDRYX
Director of Community Development
Enclosure
1:\cdadmljerree\jim\annexation\Henry Kane letter 7-16-04.doc
13126 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772