Loading...
City Council Packet - 06/08/2004 CITY OF TIGARD OREGON TIGARD CITY COUNCIL MEETING June 8, 2004 COUNCIL MEETING WILL BE TELEVISED I:IOfslDorra's\Cid1 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 i Item No.~ For Council Meeting of & 3 COUNCIL MINUTES TIGARD CITY COUNCIL MEETING June 8, 2004 The meeting was called to order at 6:30 p.m. by Mayor Dirksen. Council Present: Mayor Dirksen, Councilors Moore, Sherwood, Wilson, Woodruff • EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 6:30 p.m. to discuss labor negotiations, exempt public records, and pending litigation under ORS 192.660(2)(d)(f) and (h). Executive Session recessed at 7:19 p.m. Study Session convened at 7:19 p.m. • STUDY SESSION > ADMINISTRATIVE ITEMS ■ City Manager Monahan asked if the Council would like to have dinner with the Indonesian delegation on Tuesday, June 15, 2004 at 5 p.m. Several Councilors were interested in attending. Mr. Monahan said he would confirm time and place. ■ Mr. Monahan provided details on consent agenda item 3.3c - computer bids for the new library. An updated agenda item summary was distributed. ■ Mr. Monahan noted the Nicoli field dedication will take place in conjunction with the Balloon Festival on Sunday. The Council has been given invitations and parking passes in their mail packets. Former City Councilor Paul Hunt will be speaking at the dedication. A LOC Handbook for Oregon City Councilors was distributed to the Councilors. It will also be given to candidates. ■ Mr. Monahan noted he will be providing ethics training for city board and committee members on Thursday, July 8. He invited the Council to attend. Several Councilors stated they had a conflict with this date and would not be in attendance. i Study session recessed at 7:24 p.m. Tigard City Council Minutes Page 1 Meeting of June 8, 2004 1. BUSINESS MEETING 1.1 Mayor Dirksen called the Council and Local Contract Review Board Meeting to order at 7:33 p.m. 1.2 Roll Call: Mayor Dirksen, Councilors Moore, Sherwood, Wilson and Woodruff were present 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports Mayor Dirksen thanked Councilor Wilson for representing the city at the Westside Mayor's meeting. 1.5 Call to Council and Staff for Non-Agenda Items City Manager Monahan noted there were no non-agenda items, but referred to a memo regarding an upcoming Downtown Task Force tour on June 11. Mr. Monahan asked the Councilors to let him know if they were interested in attending. 2. VISITOR'S AGENDA ■ Nikki Pham, Tigard High School Student Envoy, told the Council about various activities and information related to the high school. Ms. Pham distributed a handout (Agenda Item No. 2, Exhibit 1) which is on file in the City Recorder's office. Chamber President Murphy updated the Council on Tigard Area Chamber of Commerce activities. Mr. Murphy stated his tenure as President on the gamber of Commerce Board ends on June 15, but he or incoming President Devin Kidman would still be reporting to the Council. ■ Henry Kane, 12077 SW Camden Ln., Beaverton, Oregon, mentioned his letter to the Council (Agenda Item No. 2, Exhibit 2) regarding the voting methodology proposed for the Bull Mountain annexation. Mr. Kane stated he will be submitting a comprehensive brief. Mr. Kane contended a double majority vote is constitutional, while a cumulative single majority vote is not. He continued by saying If the city proceeded with the cumulative single voting method, a U.S. District Court case would be filed by Juiy 29 asking for a permanent injunction against the city. Tigard City Council Minutes Page 2 Meeting of June 8, 2004 ■ Richard Franzke, 14980 SW 133rd Ave., Tigard, Oregon, handed out a document (Agenda Item No. 2, Exhibit 3) containing information on the King City annexation study and Tigard's proposed voting method. Mr. Franzke stated King City was conducting an In-depth, professional study and preliminary information seems favorable. Mr. Franzke asserted that employing a methodology Involving a single counting of ballots will be challenged legally. He added this voting process is unfair, unconstitutional and not proper interpretation of statute. Mr. Franzke warned that failure to work amicably with King City to resolve the annexation Issue would result in litigation. • Lisa Hamilton-Treick, 13565 SW Beef Bend Rd., unincorporated Bull Mountain, expressed concern over the lack of accommodations made for the large audience that attended the December 2 Bull Mountain hearing. Ms. Hamilton-Treick stated there will likely be a sizeable crowd at the upcoming July 27 public hearing. She requested the city provide amplified sound and television monitors In the lobby and possibly outside, in the event Town Hall fills to capacity. She stated many elderly long-time Bull Mountain residents could not stand for long periods of time. Ms. Hamilton-Treick asked for clarification on upcoming Council meetings in which items relating to Bull Mountain might be discussed. Councilor Wilson pointed out the city's web site was not up to date. City Manager Monahan relayed the following possible dates for public comment and Council action on Bull Mountain annexation issues: Item Date or Possible Dates Council discussion of Bull Mountain the white papers. June 15 workshop Public comment on the white papers. June 22 (Meeting may continue to dune 23 St 24 depending Possibly June 23 at 24 upon the amount of public testimony.) Council action on the white papers. June 22, 23, 24 or Action data depends upon the amount of public another date* i testimony. *The Council may also choose to take action at a meeting subsequent to the dates listed. Tigard City Council Minutes Page 3 Meeting of June 8, 2004 Discussion of King City proposal. unknown Don't know when this information will be received from King City. Public comment on the annexation plan. July 27 (Meeting may continue to July 28 8z 29 depending Possibly July 28 8z 29 upon the amount of public testimony.) Council action on the annexation plan. July 27, 28, 29 or Action date depends upon the amount of public Aug 3 testimony. Public comment on the ballot title. Aug 10 (Meeting may continue to Aug l l u 12 depending Possibly Aug 11 8z 12 upon the amount of public testimony.) Council action on the ballot title. Aug 10, 11, 12 Action date depends upon the amount of public testimony. Mr. Monahan advised that should the Council desire, the city can provide monitors to broadcast the meeting in-house. He explained Tualatin Valley Television controls the broadcast of Council meetings and has other time slots allocated to other jurisdictions. He confirmed the July 27 meeting falls on one of Tigard's standard time slots and would be broadcast live. Ms. Hamilton-Treick asked if there was any discussion about how late these meetings may go. Mr. Monahan explained the length of Council meetings is left to the Council's discretion. Council groundrules state the Council is to have a discussion as to whether they wish to continue a meeting beyond 10 p.m. Ms. Hamilton-Treick rioted the July 27 meeting is the most important one and hoped it would not be cut unusually short. A brief discussion regarding public testimony occurred. ■ Diane Jelderks, 11890 SW 91 `4 Ave., Tigard, Oregon, described her work experience with the Planning Commission and the city engineer's office. Ms. Jelderks stated there had been an error made in the process of adopting the Tigard City Council Minutes Page 4 Meeting of June 8, 2004 Transportation System Plan (TSP). She stated this error impacts the proposed $50,000 feasibility study of Walnut Street/Ash Avenue connection listed In the Capital Improvement Program the Council will consider tonight. Ms. jelderks directed the Council's attention to Ordinance No. 91-03 which is related to Comprehensive Plan amendment 90-10, adopted March 12, 1991. She noted it appeared the ordinance was ever incorporated into the Comprehensive Plan map. Ms. Jelderks read the relevant part of the ordinance, "delete the Ash Avenue connection between Commercial Street and Highway 99W at Walnut Street. Reestablish the Ash Avenue connection between Burnham Street and Hill Street." She advised Ordinance No. 02-03, relating to the TSP, did not repeal Ordinance No. 91-03. As the connection is still depicted in the TSP, Ms. jelderks stated Ordinance Nos. 91-03 and 02-03 are in direct conflict with one another. Ms. jelderks Informed the Council Ordinance No. 91-03 resulted from the input of Neighborhood Planning Organizations, the Transportation Advisory Committee, local residents, the Ash Avenue neighborhood, downtown business owners and a developer and engineers who were developing a site on Main Street. Ms. Jelderks noted that although there was considerable public involvement in this process, the same could not be said for the subsequent adoption of the Transportation System Plan. She indicated no one who had spoken at the earlier hearing had been given any notice of the change that is currently reflected in the TSP. She stated making a change of this magnitude, without contacting those involved in the previous process, was not in line with the Council's communication philosophy. Ms. jelderks requested the City Council direct staff to initiate a Comprehensive Plan Amendment to remove the Walnut Street/Ash Ave connection from the TSP. Mr. Monahan suggested the Council may wish to ask staff to bring the ordinances in question to the Downtown Task Force, since the connection in question is r related to the downtown. He suggested the task force might review the ordinances and provide the Council with a recommendation. i Mr. Monahan proposed the Council stiff consider the Capital Improvement Program, where the $50,000 feasibility study is located, with the understanding that no funds would be expended on this study until an analysis is completed. City Attorney Firestone agreed this approach was acceptable. Tigard City Council Minutes Page 5 Meeting of June 8, 2004 ■ Isador W. Morgavi, 15145 SW 1191' Ave., Tigard, Oregon, who introduced himself as a charter member of the Friends of Bull Mountain. Mr. Morgavi described a 2002 telephone survey conducted by the City of Tigard and Washington County. In the survey, both Tigard and Bull Mountain residents were contacted. Mr. Morgavi cited the executive overview of the survey which said significant differences could be seen between Bull Mountain and Tigard residents. Mr. Morgavi explained, initially, 52 percent of Tigard residents and 30 percent of Bull Mountain residents supported annexation. Ten percent of Tigard residents and 44 percent of Bull Mountain residents opposed annexation. The survey concluded by noting support for annexation was divided at the border between the City of Tigard and the unincorporated area of Bull Mountain. When Tigard and Bull Mountain residents were combined, 49 percent were in support of annexation, however only 40 percent of those previously unaware of the possibility of annexation said they supported the idea. Support for annexation Increased among both groups surveyed when it was indicated more money would be available for parks and open space development. Mr. Morgavi asserted that despite park system development charges being collected by the city from the Bull Mountain area, no park money has been spent in this location. Mr. Morgavi added Tigard is disregarding the Tigard and Bull Mountain residents who were opposed (51 percent) to a majority single vote. Mr. Morgavi noted with revenue limitations, the city has an increasingly difficult task in providing services for its constituents. He concluded by asking the Council not to lose sight of the fact that "you who govern derive your right from the informed consent of the governed." ■ Keshmira McVey, 13525 SW Beef Bend Rd., unincorporated Bull Mountain, addressed the Council about the voting method related to the Bull Mountain annexation. Ms. McVey contended that although every Bull Mountain resident could be opposed to annexation, annexation could still go through regardless of their votes. Since the annexation will result in higher taxes, this is essentially taxation without representation for Bull Mountain residents. Ms. McVey stated it was unfair resolve Tigard's budget problems by annexing Bull Mountain. She noted King City had no debt. If Bull Mountain were annexed by King City, annexed residents would not be paying for existing debts for which they had never voted. Bull Mountain is being asked to subsidize Tigard's budget. She commented Bull Mountain is a low service, high revenue area. ■ Grethchen Buehner, 13249 SW 136' PI., Tigard, Oregon, stated one-third of Bull Mountain has already been incorporated into the City of Tigard. She noted Tigard City Council Minutes Page 6 Meeting of June 8, 2004 these residents may disagree with the attitudes of unincorporated Bull Mountain residents. Ms. Buehner stated she hoped the Council was open to hearing from citizens who reside in incorporated Bull Mountain. ■ Holly Shumway, 14535 SW Woodhue, unincorporated Bull Mountain, stated she is the chairperson of Citizen Participation Organization (CPO) 4B, although she was addressing the Council as a citizen. Ms. Shumway spoke about the proposed Bull Mountain annexation. Ms. Shumway cited a survey, involving Bull Mountain and Tigard residents, which indicated these groups wanted a fair and right annexation process. Survey respondents stated they supported a process which did not involve bullying or go against the grain of democracy. She added the CPO seeks to represent all viewpoints and the resounding message she has heard from this group is to, "let it be fair." ■ Ron Ellis-Gaut, 10947 SW Chateau Ln., Tigard, Oregon, noted he was a Tigard resident. He expressed concern over the amount of resources the city was devoting to annexation and the organized resistance from Bull Mountain residents. He questioned what the city was trying to accomplish and what lengths the city was willing to go to In teens of cost and effort regarding this issue. Mayor Dirksen recognized the Boy Scouts of Troop 871, who were attending the Council meeting in order to earn a merit badge. ■ Mayor Dirksen responded to visitor's agenda comments regarding the Bull Mountain annexation single majority voting method. He stated the single majority, vote is the democratic choice, because the entire body politic votes on an issue that affects the body politic. Mayor Dirksen contended a double majority vote disenfranchises Tigard voters, because the cumulative vote of 4,000 Bull Mountain voters is given equal weight to the 22,000 votes of Tigard voters. This reduces the impact of a Tigard voter to one-fifth that of a Bull Mountain voter. C D 3. CONSENT AGENDA: Motion by Councilor Sherwood, seconded by Councilor i Wilson, to adopt the Consent Agenda as follows: i 3.1 Approve Council Minutes for May 11, 18 and 25, 2004 Tigard City Council Minutes Page 7 Meeting of June 8, 2004 3.2 Receive and File a. Council Calendar b. Tentative Agenda 3.3 Local Contract Review Board: a. Award the Contract for Mowing and Wee d Cutting in the City's Right- of-way Areas to Chorak Mowing. b. Award the Contract for the Construction of the Hall Boulevard Sidewalk to ACS, Inc. C. Award Purchase of Desktop Computers for New Library to Viable Links. The motion was approved by a unanimous vote: Mayor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes Councilor Woodruff - Yes 4. UPDATE ON THE 2004 TIGARD FESTIVAL OF BALLOONS Event Organizer Nicoll provided a handout with highlights and information on the upcoming Tigard Festival of Balloons. The handout (Agenda Item No. 4, Exhibit 1) Is on file in the City Recorder's office. Mr. Nicoll mentioned many non-profit organizations rely on the event to raise money. He reported there would be several Father's Day promotions on Sunday. Mr. Nicoll relayed there would be an admission charge during certain hours. Funds generated from admission will be used to reduce the event's dependency on sponsorships, with a portion of the admission fees donated to the Good Neighbor Center and the Tigard Skate Park. Councilor Wilson inquired about the event's sustainability. Mr. Nicoll responded that coordinating the event will be easier next year as he is documenting everything. He informed the Council he purchased rain insurance. He noted he hoped to build some equity to create a financially viable, self-sustaining event. Several Councilors thanked Mr. Nicoll for his work on the event. Tigard City Council Minutes Page 8 Meeting of June 8, 2004 City Manger Monahan mentioned the dedication of the Nicoll Athletic Fields which would take place at Cook Park on Sunday, June 20 at 11 a.m. 5. PUBLIC HEARING - APPROVE THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2004-2005 a. Open Public Hearing Mayor Dirksen opened the public hearing. b. Summation by Engineering Staff City Engineer Duenas gave a PowerPoint presentation highlighting the 2004- 2005 Capital Improvement Program. The PowerPoint is on file in the City Recorder's office. C. Public Testimony • Gretchen Buehner, 13249 SW 136' PI., Tigard, Oregon, commended Mr. Duenas on the Capital Improvement Program. She has been impressed in her dealings with Mr. Duenas and reminded the Council the process provided plenty of opportunities for public input. d. Staff Recommendation Mr. Duenas recommended approving the fiscal year 2004-2005 Capital Improvement Program with project implementation beginning July 1. Based upon an earlier visitor's agenda item, Mr. Duenas suggested the Council may wish to hold off on the Walnut St. extension until an analysis is completed. e. Council Discussion In response to an inquiry from Councilor Wilson, Mr. Duenas discussed the traffic impacts and the timeline for city and county projects related to Walnut St. f. Close Public Hearing Mayor Dirksen closed the public hearing. g. Council Consideration Motion by Councilor Sherwood to approve the Capital Improvement Program project for 2004-2005 with the exception that funds earmarked for the Walnut St./Ash St. extension cannot be expended until a review is initiated by the Downtown Task Force, such a review is completed and Tigard City Council Minutes Page 9 Meeting of June 8, 2004 findings are sent on to the Council for consideration, whereby the Council will give direction. The motion was seconded by Councilor Woodruff. The motion was approved by unanimous vote: Mayor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes Councilor Woodruff - Yes 6. PUBLIC HEARING - CONSIDER A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES a. Open Public Hearing Mayor Dirksen opened the public hearing. b. Summation by Finance Staff Finance Director Prosser offered a brief summary of this item. He provided estimates for the cigarette, liquor and gas taxes. Mr. Prosser explained cigarette and liquor taxes are revenues to the general fund, while the gas tax is a revenue to the gas tax fund. C. Public Testimony There was no public testimony. d. Staff Recommendation e. Council Discussion There was no Council discussion. f. Close Public Blearing Mayor Dirksen closed the public hearing. g. Council Consideration Motion by Councilor Wilson, seconded by Councilor Moore, to adopt Resolution No. 04 - 35 Tigard City Council Minutes Page 10 Meeting of June 8, 2004 Resolution No. 04 - 35, A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES The resolution was approved by unanimous vote: Mayor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes Councilor Woodruff - Yes 7. PUBLIC HEARING - CONSIDER AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES a. Open Public Hearing Mayor Dirksen opened the public hearing. b. Summation by Finance Staff Finance Director Prosser offered a brief summary of this item. Mr. Prosser confirmed the amount of these funds was based on population. C. Public Testimony There was no public testimony. d. Staff Recommendation Mr. Prosser recommended approval of the ordinance. e. Council Discussion There was no Council discussion. f. Close Public Hearing Mayor Dirksen closed the public hearing. Council Consideration g• Motion by Councilor Sherwood, seconded by Councilor Woodruff, to adopt Ordinance No. 04 - 0 5 Tigard City Council Minutes Page 11 Meeting of June 8, 2004 Ordinance No. 04 - 05, AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES The ordinance was approved by unanimous vote: Mayor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes Councilor Woodruff - Yes 8. PUBLIC HEARING - CONSIDER A RESOLUTION ADOPTING THE BUDGET, MAKING APPROPRIATIONS, DECLARING THE VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2004-2005 a. Open Public Hearing Mayor Dirksen opened the public hearing. b. Summation by Finance Staff Finance Officer Prosser gave a PowerPoint presentation highlighting the 2004- 2005 budget. The PowerPoint is on file in the City Recorder's office. C. Public Testimony There was no public testimony. d. Staff Recommendation Mr. Prosser recommended approval of the resolution. ' e. Council Discussion There was no Council discussion. f. Close Public Hearing Mayor Dirksen closed the public hearing. g. Council Consideration Motion by Councilor Moore, seconded by Councilor Wilson, to adopt Resolution No. 04 - 36 Tigard City Council Minutes Page 12 Meeting of June 8, 2004 Resolution No. 04 - 36, A RESOLUTION OF THE CITY OF TIGARD ADOPTING THE BUDGET, MAKING APPROPRIATIONS, DECLARING THE VALOREM TAX LEVY, AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2004-05 The resolution was approved by unanimous vote: Mayor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes Councilor Woodruff - Yes 9. CONSIDER A RESOLUTION ADOPTING THE MASTER FEES AND CHARGES SCHEDULE, REPEALING RESOLUTION NO. 03-25 AND ALL SUBSEQUENT AMENDMENTS a. Staff Report Management Analyst Wareing described updates and revisions to the city's Master Fees and Charges Schedule. She noted several fees are either set by other agencies or are adjusted annually through existing formulas. An overview of the changes to the schedule is provided on the Agenda Item Summary. b. Council Discussion There was a brief discussion on how fees and charges are updated. It was noted there Is no standard, across-the-board increase. C. Council Consideration Motion by Councilor Woodruff, seconded by Councilor Sherwood, to adopt Resolution No. 04 - 37 Resolution No. 04 - 37, A RESOLUTION ADOPTING THE CITYWIDE MASTER. FEES AND CHARGES SCHEDULE WHICH REPLACES RESOLUTION NO. 03-25 AND ALL SUBSEQUENT AMENDMENTS TO DATE Tigard City Council Minutes Page 13 Meeting of June 8, 2004 The resolution was approved by unanimous vote: Mayor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes Councilor Woodruff - Yes 10. COUNCIL LIAISON REPORTS There were no liaison reports. Note: Non-Agenda items were considered after Item No. 13. 11. NON AGENDA ITEMS 12. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 9:23 p.m. to discuss exempt public records under ORS 192.660(2)(f). Business meeting reconvened at 10:26 p.m. 13. CONSIDER COUNCIL ACTION RELATED TO THE PORTLAND WATER CONTRACT a. Staff Report Acting Public Works Director Koellermeier stated the issue before the Council was to determine how the city wished to proceed on a contract to purchase wholesale water from the City of Portland. Mr. Koellermeier informed the Council the current contract expires in 2007. However, should any changes be sought in the existing contract, notification must given by ]une 30, 2004. Mr. Koellermeier inquired, based upon discussion in executive session, if the Council wished to direct staff to ask Portland if it would extend the current contract. i b. Council Discussion The length of the extension was discussed. Mr. Koellermeier recommended requesting a two year extension to the existing contract. Tigard City Council Minutes Page 14 Meeting of dune 8, 2004 C. Council Consideration Councilor Sherwood moved the City of Tigard make a formal request to the City of Portland for an extension of Tigard's contract for an additional two years and the City of Portland provide the Council with their response to this request before the June 22, 2004. A discussion on whether Tigard might request the three-year requirement be removed from the contract ensued. City Attorney Firestone commented Portland would likely not agree to such a request. The Council decided not to make such a request. Councilor Wilson seconded Councilor Sherwood's earlier motion. Councilor Sherwood's motion was approved by unanimous vote: Mayor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes Councilor Woodruff - Yes Note: Non-Agenda items were heard at this time. 11. NON AGENDA ITEMS Councilor Wilson informed the other Councilors about a recent Metro decision. Due to an Inadequate supply of industrial land, Metro had been considering expanding the boundary. The Metro Policy Advisory Committee (MPAC), to which Councilor Wilson is an alternate, set criteria and studied various areas regarding the industrial land issue. Councilor Wilson reported MPAC members reached a consensus to withdraw land in Tualatin and Wilsonville and add land in Comelius and Hillsboro. This recommendation was forwarded to the Metro Council. However, the Metro Council did not acknowledge the MPAC recommendation and instead voted in accordance with the staff recommendation. As a result, MPAC condemned the Metro decision. An impromptu meeting of Mayors, mostly MPAC members, was held and Metro's action along with MPAC's role was discussed. The cities involved in MPAC are evaluating whether the current structure is satisfactory. Councilor Wilson stated there is widespread dissatisfaction within MPAC. With regard to the Metro Council's Tigard City Council Minutes Page IS Meeting of June 8, 2004 disregard of MPAC's recommendation, he stated there will likely be further repercussions in the form of appeals, possible legal action and possible discussions about changes at Metro. Councilor Wilson noted that although changes to industrial lands could preempt the 1-5/99W connector, in general, Tigard is not impacted by changes In industrial lands. However, he expressed concern that local government Is not being heard. Councilor Wilson noted the time and effort expended In the MPAC process had not been productive. Alice Ellis-Gaut, 10947 SW Chateau Ln., Tigard, Oregon, Indicated she had read press coverage on the issue and Inquired about the Metro Council's vote. Councilor Wilson was unsure of the actual vote. He added Metro's Charter makes the agency somewhat insulated from public pressure which enables them to discount public opinion. The meeting adjourned at 10:44 p.m. Greer A. Gaston, Deputy City Recorder Attest: Mayor, City of Tigard Date 13, 2 VAI I:WDM\CATHY\CCM\2004\040808.D0C Tigard City Council Minutes Page 16 Meeting of June 8, 2004 Mayor's Agenda vj i 7G Ct'C~lt CQl~l~ICtL s n r ea x~ Ttjkt>~~8 2004 6:30 p m. CITY OF TIGARD OREGON ` ° , ' TCCAE~D CITY HALL . 13125 SW HALLBLVD PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet Is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda Items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - JUNE 8, 2004 page 1 AGENDA TIGARD CITY COUNCIL MEETING JUNE 8, 2004 6:30 PM • STUDY SESSION • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss labor negotiations, exempt public records, and pending litigation under ORS 192.660(2)(d)(f) and (h). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council 8L Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 8t Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. VISITOR'S AGENDA (Two Minutes or Less, Please) cttd n EgJli It! LI, no AmercePrestdeMr r~pHy 7:40 PM 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes for May 11, 18 and 25, 2004 3.2 Receive and File a. Council Calendar b. Tentative Agenda 3.3 Local Contract Review Board: a. Award the Contract for Mowing and Weed Cutting in the City's Right- of-way Areas to Chorak Mowing. COUNCIL AGENDA - JUNE 8, 2004 page 2 b. Award the Contract for the Construction of the Hall Boulevard Sidewalk to ACS, Inc. C. Award Purchase of Desktop Computers for New Library Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:45 PM 4. UPDATE ON THE 2004 TIGARD FESTIVAL OF BALLOONS Event Organizer Dave Nicoll 7:55 PM 5. PUBLIC HEARING - APPROVE THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2004-2005 a. Open Public Hearing b. Summation by Engineering Staff C. Public Testimony d. Staff Recommendation e. Council Discussion f. Close Public Hearing g. Council Consideration: A motion to approve the fiscal year 2004-2005 Capital Improvement Program projects for implementation beginning July 1, 2004. 8:05 PM 6. PUBLIC HEARING CONSIDER A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES a. Open Public Hearing b. Summation by Finance Staff C. Public Testimony d. Staff Recommendation e. Council Discussion f. Close Public Hearing Council Consideration: lij Councilor: I move for adoption of the proposed Resolution. Councilor: I second the motion. Mayor: Will the City Recorder please read the number and title of the Resolution. COUNCIL AGENDA -JUNE 8, 2004 page 3 City Recorder: (Reads as requested.) Mayor: Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. , please say "aye. " Councilors: Mayor. All of those opposed to adopting Resolution No. please say "nay. " Councilors: Mayor: Resolution No. _(is adopted or fails) by a (unanimous, or however votes were split) vote. 8:15 PM 7. PUBLIC HEARING - CONSIDER AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES a. Open Public Hearing b. Summation by Finance Staff C. Public Testimony d. Staff Recommendation e. Council Discussion f. Close Public Hearing 04°0 g. Council Consideration:d a NLo Councilor: 1 move for adoption of the proposed Ordinance. Councilor: I second the motion. Mayor. Will the City Recorder please read, the number and title of the Ordinance. City Recorder: (Reads as requested.) Mayor: Is there any discussion? Mayor (after discussion): Will the City Recorder please conduct a roll-call vote of Council. City Recorder: Conducts roll call vote. Mayor. Ordinance No. _ (is -approved or fails) by a (unanimous or however votes were split) vote. 8:25 PM COUNCIL AGENDA - JUNE 8, 2004 page 4 8. PUBLIC HEARING - CONSIDER A RESOLUTION ADOPTING THE BUDGET, MAILING APPROPRIATIONS, DECLARING THE VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2004-2005 a. Open Public Hearing b. Summation by Finance Staff C. Public Testimony d. Staff Recommendation e. Council Discussion f. Close Public Hearing saNo~04 36? g. Council Consideration: Councilor. 1 move for adoption of the proposed Resolution. Councilor: I second the motion. Mayor: Will the City Recorder please read the number and title of the Resolution. City Recorder: (Reads as requested.) Mayor. Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. please say "aye. " Councilors: Mayor. All of those opposed to adopting Resolution No. please say "nay. " Councilors: Mayor: Resolution No. _(is adopted or fails) by a (unanimous, or however votes were split) vote. 8:45 PM 9. CONSIDER A RESOLUTION ADOPTING THE MASTER FEES AND CHARGES SCHEDULE, REPEALING RESOLUTION NO. 03-25 AND ALL SUBSEQUENT AMENDMENTS a. Staff Report: Finance Staff b. Council Discussion C. Council Consideration: n- o91- 0 Councilor: I move for adoption of the proposed Resolution. COUNCIL AGENDA - ]LINE 8, 2004 page 5 Councilor. 1 second the motion. Mayor: Will the City Recorder please read the number and title of the Resolution. City Recorder., (Reads as requested.) Mayor: Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. please say "aye. " Councilors: Mayor. All of those opposed to adopting Resolution No. please say "nay. " Councilors: Mayor: Resolution No. (is adopted or fails) by a (unanimous, or however votes were split) vote. 9:05 PM 10. COUNCIL LIAISON REPORTS 9:10 PM 11. NON AGENDA ITEMS 9:15 PM 12. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss exempt public records under ORS 192.660(2)(f). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:45 PM 13. CONSIDER COUNCIL ACTION RELATED TO THE PORTLAND WATER CONTRACT a. Staff Report: Public Works Staff b. Council Discussion C. Council Consideration: Motion directing staff on how to proceed regarding the Portland Water Contract. 9:50 PM 114. ADJOURNMENT 1:14DOCAn-mcca120N1040608).ooc COUNCIL AGENDA - JUNE 8, 2004 page 6 City of Tigard, Oregon Affidavit of Posting CITY OF TIGARD OREGON In the Matter of the Proposed Ordinance(s) STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, IlD d n n a-- (.~e4?!Vx H , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in the following public and conspicuous places, a copy of Ordinance Number(s) 615 , which were adopted at the City Council meeting of 9- 6 y , with a copy(s) of said Ordinance(s) being hereto attached and by reference made a part hereof, on the day of ~7A j, -r -20 1. Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon 2. Tigard Public Library, 13125 SW Hall Blvd., Tigard, Oregon 3. Tigard Water Building, 8777 SW Burnham, Tigard, Oregon OFFICIAL SEAL J BENGTSON / YNOTARYPUBLIC-OREGON MMISSION NO.368086 ISSION EXPIRES APR. 27, 2007 Signature of Person who Performed Posting S bscribed and sworn ( r firmed) before me this day of lAhP 20 V-1 ek-, Signat of Not ubhc or Oregon %%TIG3331USRIDEPTSWDMIGREERIFORMSWFFIDAVITSWFFIDAVIT OF POSTING - ORDINANCE.DOC CvunG'l City of Tigard, Oregon L` Affidavit of Posting CITY OF TIGARD OREGON In the Matter of the Proposed Ordinances 04-01 through 04-15 STATE OF OREGON ) 0k TD M o u y- u County of Washington ) ss. 1 Ccx/ ity of Tigard ) - I, ~ -C)OJ- , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I on December 15, 2005, I posted in the following public place, a copy of Ordinance Numbers 04-0hro„ 04-15, which were adopted by the City Council. Tigard Permit Center, 13125 SW Hall Blvd., Tigard, Oregon Signature of Person who erfo d Posting Subscribe,d~ an~d sworn (or affirmed) before me this _ day of , 20 05. OFFK AL SEAL JILL M SYARS yam. NOTARY PUBLIC-OREGON - - MY CO AM SSION EXPIRES JUNE 14,200Q Signature of Notary Public for Oregon I 1:1a4n1pree+':amslel!Mav1sWlMaWt of posting • Of orc-nces - 0401 to 0415 - pemYt cerder.doe CITY OF TIGARD, OREGON ORDINANCE NO. 04--06 AN ORDINANCE ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES WHEREAS, State Revenue Sharing Law, ORS 221.770, requires cities to annually pass an ordinance or resolution requesting state revenue sharing money; and WHEREAS, the law mandates public hearings be held by the city and that certification of these hearings is also required; and WHEREAS, in order to receive state revenue sharing in FY 2004-05, the City must have levied property taxes in the preceding year, and WHEREAS, the City did levy property taxes in FY 2003-04. NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Pursuant to ORS 221.770, the City hereby elects to receive state revenues for the Fiscal Year 2004-05. SECTION 2: This ordinance shall be effective 30 days after its passage by the Council, signature by the Mayor, and posting by the City Recorder. PASSED: By vote of all Council members present after being read by number and title only, this & day of .TLL>2LJ , 2004. 7l'sl~.~•r1~~;d~ Greer A. Gaston, Deputy City Recorder APPROVED: By Tigard City Council this day of 20 4. Craig irksen, Mayor Appro d o form: s City mey Q Date ORDINANCE No. 04- Page 1 AGENDA TIGARD CITY COUNCIL BUSINESS MEETING - STUDY SESSION ]une 8, 2004 - 6:30 p.m. 13125 SW Hall Boulevard, Tigard, Oregon The Study Session Is held In the Red Rock Creek Conference Room. Enter at the back of Town Hall. The Council encourages interested citizens to attend all or part of the meeting. If the number of attendees exceeds the capacity of the Conference Room, the Council may move the Study Session to the Town Hall. 6:30 PM • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session as provided by ORS 192.660 (2)(d)(h) to discuss labor negotiations and pending litigation. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. • STUDY SESSION > Administrative Items a. Consent Agenda 3.3c - Computer Bids for the new library (Bids attached.) b. Dinner with Indonesian delegation Tuesday, June 15, 2004 at 5:00 p.m. at Pacific Breeze or Wu's. C. Parking passes for Sunday at the Balloon Festival are in Council mail with your invitation to Nicoll Field dedication. d. LOC Handbook for Oregon City Councilors e. Downtown Task Force Tualatin Tour (Memo attached) f. Henry Kane's letters (attached) He will sign up on Visitors Agenda g. Calendar Review June 15 - Council Workshop Meeting - 6: June 18-20 - Balloon Festival June 20 - Nicoll Athletic Field Dedication, 11 a.m. • June 22 - Council Business Meeting - 6:30 p.m. • June 23 - Potential Council Meeting - 6:30 p.m. • June 24- Potential Council Meeting - 6:30 p.m. July 5 - City Hall Closed to observe 4°i of July holiday July 8 - Ethics Training - 7 p.m. NOTE: THERE IS A SECOND 1-xECUTiVE SESSION FOLLOWING THE BUSINESS MEETING. DO NOT ADJOURN BUSINESS MEETING AS THERE MAY BE ITEMS TO CONSIDER FOLLOWING THE SECOND EXECUTPIE SESSION. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session as provided by ORS 192.660 (2)(f) to discuss exempt public records. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. ,T; t Y.a CORRECTION THE PRECEEDING RECORD OR DOCUMENTS HAVE BEEN REPHOTOGRAPHED TO ASSURE LEGIBILITY OR SEQUENCE AND THEIR IMAGE OR IMAGES APPEAR IMMEDIATLEY HEREAFTER. I certify that public hearing before the Budget Committee was held on May 3, 2004, and a public hearing before the City Council was held on June 8, 2004, giving citizens an opportunity to comment on the use of State Revenue Sharing. Greer A. Gaston, Deputy City Recorder _ eJu rte . 2~n ~ Date ORDINANCE No. 04- Page 2 s AGENDA TIGARD CITY COUNCIL BUSINESS MEETING - STUDY SESSION June 8, 2004 - 6:30 p.m. 13125 SW Hall Boulevard, Tigard, Oregon The Study Session is held in the Red Rock Creek Conference Room. Enter at the back of Town Hall. The Council encourages interested citizens to attend all or part of the meeting. If the number of attendees exceeds the capacity of the Conference Room, the Council may move the Study Session to the Town Hall. 6:30 PM • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session as provided by ORS 192.660 (2)(d)(h) to discuss labor negotiations and pending litigation. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. • STUDY SESSION > Administrative Items a. Consent Agenda 3.3c - Computer Bids for the new library (Bids attached.) b. Dinner with Indonesian delegation Tuesday, June 15, 2004 at 5:00 p.m. at Pacific Breeze or Wu's. C. Parking passes for Sunday at the Balloon Festival are in Council mail with your invitation to Nicoll Field dedication. d. LOC Handbook for Oregon City Councilors e. Downtown Task Force Tualatin Tour (Memo attached) f. Henry Kane's letters (attached) He will sign up on Visitors Agenda g. Calendar Review • June 15 - Council Workshop Meeting - 6: • June 18-20 - Balloon Festival • June 20 - Nicoll Athletic Field Dedication, 11 a.m. • June 22 - Council Business Meeting - 6:30 p.m. • June 23 - Potential Council Meeting - 6:30 p.m. • June 24- Potential Council Meeting - 6:30 p.m. • July 5 - City Hall Closed to observe 4'' of July holiday • July 8 - Ethics Training - 7 p.m. NOTE: THERE IS A SECOND EXECUTIVE SESSION FOLLOWING THE BUSINESS MEETING. DO NOT ADJOURN BUSINESS MEETING AS THERE MAY BE ITEMS TO CONSIDER FOLLOWING THE SECOND EXECUTIVE SESSION. • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session as provided by ORS 192.660 (2)(f) to discuss exempt public records. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" Is defined as "any meeting or part of a meeting of a governing body, which Is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (2) (a) - Employment of public officers, employees and agents, if the body has satisfied certain prerequisites. 192.660 (2) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660 (2) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660 (2) (d) - Labor negotiations. (News media can be excluded in this Instance.) 192.660 (2) (e) - Real property transaction negotiations. 192.660(2) (f) - Exempt public records - to consider records that are "exempt by law from public Inspection." These records are specifically Identified in the Oregon Revised Statutes. 192-660 (2) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body Is competing with other governing bodies. 192.660 (2) (h) - Legal counsel - for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (2) (1) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used In evaluating chief executive officers shall be adopted by the governing body in meetings open to the public In which there has been an opportunity for public comment. 192.660 (2) Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (2) (k)- Relates to health professional regulatory board. 192.660 (2) (I)- Relates to State Landscape Architect Board. 192.660 (2) (m)- Relates to the review and approval of programs relating to security. L'{adrnVadeylco~rrJlpYJk NnM - sk* nation ayend=XM4104=5.do0 1 t tz ~i r r a it 4er Ar .?5r ~ Z 4 ALM CITY OF TIGA RD Community Development Shaping A Better Community MEMORANDUM CITY OF TIGARD TO: City Council FROM., Jim Hendryx /ll D DATE: May 25, 2004 SUBJECT: Downtown Task Force - Tualatin Tour The Task Force is scheduled to tour Tualatin's downtown improvement effort on June 11, 2004. Doug Rux, Community Development Director, will lead the tour, beginning at 4:00 p.m. at the fountain at the Commons. Council members are invited to join the tour. A subsequent tour is being arranged for the Task Force. Of interest are two urban renewal projects associated with the Interstate light rail line (the Kenton neighborhood and the Mississippi neighborhood). Both build on existing neighborhood character. Consideration is also being given to a tour of Lake Oswego's downtown. Council will be updated once the schedule is finalized on these latter tours. Please consider joining the Task Force on any or all of these tours. Please let Jerree Gaynor know if you would like to attend (jerreeCa)_ci.tigard.or.us or 503-718-2447). AGENDA ITEM NO. - VISITOR'S AGENDA DATE : June 8, 2004 (Testimony limited to 2 minutes or less.) w The Visitor's Agenda gives citizens the opportunity to address the Tigard City Council on any topic or issue. w if you are interested in testifying on a "public hearing" item scheduled for tonight's meeting, please sign the public hearing testimony sign-up sheet for that item. NAME, A RE )C& PHONE TOPIC STAFF CONTACTED -7 7 ii CA P-) b t 1~O 33 - Qp~ A 14 R QV ~L ,+t Aj reF )3 t Lt. 77) KY, t 4c. c.V t3.5 ny Aam (ne, 9-7 z7--O 503-e. 3 7256" N j OKs, Jim i+ a Sl~er~~ Te5 /4 ftGa-,PZ!D b ol' }zz~ VISITOR'S AGENDA Page 1 t Tigard High Leadership 9000 SW Durham Road - Tigard - Oregon • 97224 (503) 431-5518 - FAX (503) 431-5410 - http://ths.ttsd.kl2.or.us/leadership/liome.html City Council Report: June 8. 2004 Academics: Entered into the Record on !v t3 i Finals Week Arts: By lV / K ~ l ~ /~1 Art Show 2 weeks ago Agenda Item # Exhibit # Mural in the Courtyard Athletics: .Spring Season Over Baseball went to Semi Finals _ Qualifiers for State Competition: Tennis, Track, & Softball Many Summer Athletic Teams = Activities: Graduation June e K Balloon Festival 17th-20th Girls and Boys State next week Construction Update: Currently slowed by bad weather Working to catch up over the summer. Extras: Mourning loss of Eric McCrae _ Principal Mark Kubiaczyk Retiring k = Welcoming Pam Henslee. 6 = a% "Motivation, Dedication, Participation!" -THS Leadership '04-'05 YID 4 Henry Kane 12077 SW Camden a RE~E~VEDGAT Beaverton, OR 97008 • 503.643-4054 ,UN 200 June 8, 2004 Adm 6svat10n Hon. Craig Dirksen, Mayor Hon. Sydney Sherwood, Councilor Entered into the Record on /4-£3 . Hon. Brian Moore, Councilor I~Q Hon. Nick Wilson, Councilor By Hon. Tom Woodruff, Councilor Agenda Item # Z Exhibit # City Manager Bill Monahan City Attorney Tim Ramis Re: Testimony of Henry Kane in support of legal and constitutional double majority election on whether the City of Tigard annexes Bull Mountain Gentlemen: Many thanks for allowing me to testify in support of a legal and constitutional double majority election on whether the City of Tigard annexes Bull Mountain. First, I testify as a private citizen with expertise in land use and Oregon constitutional law, and do not purport to speak for or represent any person or organization. Attached is page 4 of a document titled "The City of Tigard Bull Mountain-Annexation Issue." It states in substance that the City of Tigard must use the double majority election provision of ORS 222.160 to annex Bull Mountain. The City of Tigard may insist on a "cumulative majority" election that disenfranchises Bull Mountain voters. If so, the decision is a quasi-judicial land use decision and is immediately appealable to the Land Use Board of Appeals. One or more opponents may file a federal complaint alleging that the City of Tigard's "cumulative majority" election violates plaintiffs' civil and voting rights." I shall submit a detailed legal memorandum citing Oregon and federal court cases in support of an ORS 222.160 "double majority" annexation election and in opposition to a "cumulative voting" annexation election. Sincerely, ne 4SHa B # 61045-Inactive) ) Encl. The City of Tigard Bull Mountain Annexation issue Perhaps the THPRD Board of Directors was improperly influenced by the City of Tigard's plan to annex the unincorporated Bull Mountain community by combining the votes of City voters and voters in the territory proposed for annexation. ORS 222.160 specifies the annexation election procedure when a city submits an annexation proposal to a vote: " If the city legislative body finds that a majority of the votes cast in the territory and a majority of the votes cast in the gay favor annexation. then the legislative body, by resolution or ordinance, shall proclaim those annexations which have received a majority of the votes cast in both the city and the territory. * * (emphasis added) ORS chapter 195 is a " enerar statute titled "Local Government Planning Coordination." The chapter pertains to "Coordination Agreements,* 'Urban Service Agreements: School Facility Planning,' "Parks," Urban Reserve Areas," "Urban Service Provider Annexation,' and "Landslide Hazard Areas." The section the THPRD relies on for single majority voting is a small part of ORS chapter 195. In contrast, ORS chapter 198 is titled 'Special Districts Generally" and pertains particutarfy to formation, operation and dissolution of 24 designated special districts, including park & recreation districts and about seven sections pertaining expressly to annexation of contiguous territory by a specific district. Because ORS chapter 198 is an express statute, it prevails over ORS 195, a general statute. ORS 174.020, relating to legislative intent, provides in material part: . "In the construction of a statute the intention of the legislature is to be pursued if possible; and when a general and particular provision are inconsistent, the latter is paramount to the former. So a particular intent shall control a general one that is inconsistent with it"_ (emphasis added) Therefore, the particular intent of ORS 198.855 prevails over the general section relied on by THPRD. Property Owners Select and Reject Government "Services" The Oregonian article quotes Mr. Griffiths as criticizing a "'buffet system of government where people pick their services.' More than residents of the 19 proposed annexed areas use THPRD parks without payment. Others who use THPRD parks without payment include residents of Hillsboro, Tigard, west Washington County, and the City of Portland. 'Choice' Is the American and Oregon way of government Democracy 101. Oregon law gives property owners the constitutional right to vote on whether they wish to be annexed into THPRD, and fund Washington county libraries and the enhanced Sheriff's Patrol in specified areas of the county. 4 Comments of Richard Franzke Presented to City Council, City of Till CouncB Meeting on June 8, 2004 Subject: Bull Mountain Annexation As you may be aware, I reside at 14980 SW 133`d Avenue on Bull Mountain. I have practiced law with Stoel hives for 44 years; I have resided where I now live for 36 years. I wish to address two aspects of the annexation matter this evening. Entered into the Record on J~¢ By ~i ~k4d KING CITY ANNEXATION STUDY Agenda Item # _27- Exhibit After conducting a pro forma examination of the feasibility of King City annexing the south slope of Bull Mountain on June 4, 2004, the King City council adopted a resolution authorizing the staff to undertake a detailed analysis of the annexation issue. The study is currently underway. The initial indications are very encouraging; it is believed that when completed, the study will be very thorough, well-documented and "professional." The various impacts of annexation will be separately examined, with the input from experts well-versed in each topic. We are working closely with Washington County in gathering and evaluating data. Tigard's insistence that the work be completed prior to the July 27 Tigard council meeting has made the task quite difficult; it has stressed the resources that are available to do the work, including the resources of Washington County, which has been providing critical data for the study. The bottom line: The analysis will be very thorough and professional, but it could be even better if given a more reasonable time frame in which to prepare it. Pontnd3-1483541.1 0094999.00001 1 . TIGARD'S INTENTION TO DENY BULL MOUNTAIN VOTERS A FAIR VOICE REGARDING THEIR FUTURE. In order that there will be no misunderstanding and no surprises, I must repeat what I told this council last December: if you proceed with a vote on the annexation matter relying on your interpretation that ORS Chapter 195 requires only a cumulative counting of all ballots cast in both the city and on Bull Mountain, rather than counting the votes separately, you are headed for a TRAIN WRECK! The course you are following is absolutely certain to lead to litigation. The City of Tigard seems totally oblivious to the desires of the people you propose to take over. Why? It is the people on Bull Mountain whose lives will be most dramatically affected, not the residents within Tigard; very little will change for them if annexation goes through. Why can't the City of Tigard understand this? It should be kept clearly in mind that the question is NOT whether Bull Mountain will be annexed, but whether it will be annexed by Tigard, or by King City, or divided between them. The residents of the area that will be annexed should have the right to make that choice, provided that the decision complies with state laws. The City of Tigard is doing everything in its power to deny such a right to the people on Bull Mountain. In these circumstances, litigation is inevitable. The people of Bull Mountain are simply unwilling to lie down and let Tigard run roughshod over them. They have the passion to defend their neighborhoods, they have the will to "go to the mat," and they have the resources to make sure their views are presented clearly and forcefully in a court of law. I strongly urge this council to go back to the election procedure it told its citizens it would follow if and when the annexation issue was to be voted on. The city indicated it would use the double majority procedure set forth in ORS 222. The sleight of hand attempt to switch from Chapter 222 to the Chapter 195 procedure halfway through the process is untenable. It will be challenged. Pon)nW-1467341.1 0099940-00001 2 . ij I There is a way out of this situation, however: a compromise by which the annexation of Bull Mountain would be sham by Tigard and King City - as proposed by the Friends of Bull Mountain - with the south slope up to the crest going to King City and the north slope going to Tigard. This division of the area makes perfect sense because the south slope is geographically closer to King City, which can more efficiently manage it than could Tigard. It also recognizes the cultural similarities and, most importantly, it is what the people on the south slope want. They should have a choice. The bottom line: Tigard must either return to the double majority voting procedure, reach a reasonable compromise by sharing the annexation area with King City or prepare for long and costly litigation. The legal issues that will be raised by the Bull Mountain interests have never been raised previously in litigation. We believe those arguments are compelling and will secure our right to a separate counting of the votes and the rights of all targets of future annexation actions. Richard A. Franzke Pw*W3-14U3441.1 00"M-Ml 3 AGENDA ITEM # 3. 2 FOR AGENDA OF: June 8, 2004 MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and Council FROM: Greer Gaston DATE: May 27, 2004 SUBJECT: Three-Month Council Calendar Regularly scheduled Council Meetings are marked with an asterisk June 8* Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall 15* Tues Council Workshop Meeting - 6:30 p.m., Town Hall 22* Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall July 5 Mon Independence Day Holiday - City Offices Closed 13 * Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall 20* Tues Council Workshop Meeting - 6:30 p.m., Town Hall 27 * Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall August 10 * Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall 17 * Tues Council Workshop Meeting - 6:30 p.m., Town Hall 24 * Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall MADM\GREER\CITY COUNCIL\3 MONTH CALENDAR.DOC July 13, 2004 Date: Businessli3'30 P.m• - _ - - Meeting . e 22, 2004 Mee6n9,,penime. City µa11 Jun g~30 P-m' Location: 2004 eet;n9 Date: gusinessi June 2g , 2004 M rme: Greeter. 28 Meeting-TePe~ City Hall Ws Due @ 5' June NO 15 2004 , Mate Wing shop Deadline: June , .004 16:30 PO ' LooaUon' June i3 2004 noon' Meeting Date: Work Bic n Yes Greeter: 5: 004 Sin Deadline @ TweRtme• City Hall Due @ June 7, 2 Yes Meeting Materials Deadline-. 4 2004 ~elevjyed: ds ession Location' 2004 June Ahorne Ahen Study S reeter: Bid noon: Mae 31.2004 Sin Deadline @ Yes G @ 5: Materials Due 2$.2004 Televised' ds' No W6.9 enin9 Deadline Mal Ahen Study session nuat►on Bid P ,,an Deadline @ noon, W Ahome Ned lot Mtg Cong Rese Televised: No JUNE 23 & 24 in ds: Jim-10 rn Ahome Ahen Goal 5 U date - Consent A9 ka .RES _ Julia rn City ent Agenda t►on par an On Bill -10 rn MIica Fund' 9 Cons Loreen Beth plan Delegation - Endorse CIP APP Increase Bid Award - Indonesian H _ 2 hrs Amendment #21- RES -Michelle City Award Mover r tural as introduce Jim on Needs Budge utt►orize LCRB - town Imp a Gas - rs - ot mey Expenditures - gown de Pape & Recreati rk dine ODDS IGA ioc ith Nodhwest N Bull Mt` Ot a of pa 20 min TV P, Contras & A fiche ►se w Draft Dan- told IU & Need Request to 10Year Franct► Review urVev - it Center Adopt SE onstruciion Bid for Brat S emodel of Perm Remodel C RES - C419 Assessor 20 min Manager to sign R N and City g0 min tscheduted LCRB- Authoriz and City Hail -bers is . RES - Susan pUS~ P Ha11-Loreen - enter a eetrn9 Business 15 min. (Standing Nbr and 5 MaP -Julia - meeting) Permit C Force Mem for CemPorary M sk - Fun ding Michelle - powntownTa 22 03 Review MaY 25 Council mihees for mendment#23 RES _ Update of month Margaret scheduled 12DJP nt - Contras . Library N - - vacation during the ubcom et A e N City Review of S 10 min B S in Ow Mana9em Court Judge s ew meeting ay Bill - nic.PaI item - first r9ht of-w Kin9 of Bull M 7 entto Nlu are( Public R n nneXation Arnendm Brat . Mar9 72nd Ave S _ 20 min Jim H _ 60 min o A RES -wNadine rlinetUsers A9 Teem es;or the pRD -Mate papers . Need Request S Approve Contrafor Sell Check Machin ull Mt' Update - GarY - p LCRB _ Mal aret Annual Heeling to schedule Review and Stan New Libra gusinesset FY 03-~ ' Make Fee City AnneXation gill. l5 min r o lemental Bud9 K►n9 endatron - Adopt SupP & Create Street Recomm a APProptiatrons in Standing °Q o Craig _ 10 m in. ( c Fund - pH - RES - Margaret -15a ed 12 22-03) library Update - month sche Grant New first meeting of Housing item - depaul A{{ordable ~ N St. Vincent in ent-Jim-30 min APPlicatron - Bill er Pu iic Cornet Iron - City Annexa Bull Mt White Pap King presentation on Bull Mt - rs tid 20 min Se wet Reimbursement D gill Finalize SanitaN w Gre RES - pP'f - #2g.PH- Meeting Date_ A gust 3, 2004 Meeting Date: July 27, 2004 Type/Time: Business/6:30 p.m. July 20, 2004 Business/6:30 P.M. Location: Meeting City Hall Meeting Date: Meeting Type~me: Meeting Type(Time: Workshop/6:30 P.M. Location: City Halt Greeter: City Hall Bill D Location: Greeter. Materials Due @ 5: July 20, 2004 Greeter: Materials Due @ 5: July 13, 2004 July 6, 2004 Deadline: July 12, 2004 Bid Opening Deadline: July 19, 2004 Materials Due @ 5: Bid Opening Scan Deadline @ noon: July 16, 2004 Bid Opening Deadline: July 5, 2004 Scan Deadline @ noon: July 9, 2004 Televised: No Scan Deadline @ noon: July 2, 2004 Televised: Yes Yes No Yes Attome Attends: Session Televised: Attorne Attends: Study Attorney Attends: No Study Session JULY 28 & 29 Reserved for Mtg Continuation Council Strategic Planning Meeting and Six Month Goal Review - Bill Review Council Groundrules - Liz -10 min Financial Statement Alternative Review and Consent Agenda Selection - RogerlTom - 20 min Consent Agenda Council Goal Update - Liz Business Meeting Business Meeting Bull Mt Annexation Plan - PH - ORD ' PPT ' Jim - Adoption of Bull Mt Findings -Jim - N Request to Schedule 2 hrs F eeting Date: August 10, 2004 Meeting Date: August 17, 2004 Meeting Date: August 24, 2004 eeting Type/Time: Business/6:30 p.m. Meeting Typelrime: Workshop/6:30 P.m. Mo titiinog TypeTme: Busin all /6:30 p.m. Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: July 27, 2004 Materials Due @ 5: August 3, 2004 Materials Due @ 5: August 10, 20 Bid Opening Deadline: July 26, 2004 Bid Opening Deadline: August 2, 2004 Bid Opening Deadline: August 9, 2004 Scan Deadline @ noon: July 23, 2004 Scan Deadline @ noon: No July 30, 2004 Scan Televised: Deadline @ noon: Yes August6,2004 Televised: Yes Televised: Attorney Attends: No Attorney Attends: No rUAUG Attends: Yes Study Session Study Session 2 2 Reaerved for Mtg Continuation 12** 11 & Consent Agenda Consent Agenda LCRB - DUST Construction Bid Award - Loreen Business Meeting Business Meeting Comp Plan Amendment to Chapter 6 (Housing) rNlew Library Update -Margaret -15 min. (Standing - PH(Leg) - ORD - Duane -15 min - first meeting of month scheduled 12-22-03) Mt Plan Ballot Title - PH - Liz -15 min AGENDA ITEM # 3. 3 CL. , FOR AGENDA OF June 08, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Award of contract for the mowing and weed cutting of the City s right of way areas. PREPARED BY: Joe Barrett DEPT HEAD OK: A~~ CITY MGR OK: ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board award a contract to Chorak Mowing to perform mowing and weed cutting services for the City's right of way areas? STAFF RECOMMENDATION Staff recommends that the LCRB award a contract for mowing and weed cutting services for the City's right of way areas to Chorak Mowing and authorize staff to execute the contract. Staff is also exploring the possibility of contracting with Fray's Company as a secondary contractor in the event that there are unforeseen circumstances that prevent Chorak Mowing from performing the work required under the contract. INFORMATION SUMMARY In an analysis of the City's right of way mowing program, staff determined that the City would be able to save nearly $12,000 by outsourcing the work. In addition, the hiring of a private firm to perform the work will allow the City's Tiger Mower to be used only for needed off road mowing and emergencies. On May 12' 2004 staff issued a formal Invitation to Bid (ITB) for mowing and weed cutting services to be performed at the City's right of way areas. Bids received in response to the ITB were as follows: Bidder Bid per Mowiny- Chorak Mowing $5,400 Fray's Company $5,580 Budget Estimate $5,550 Staff has followed up with the references for both companies and they were all very positive. Based on the bid amounts and the positive nature of the references, staff recommends award of a one-year contract with two additional one-year options to Chorak Mowing. OTHER ALTERNATIVES CONSIDERED 1. Do not award contract and direct staff to carry out a new Invitation to Bid process for the services. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY None. ATTACHMENT LIST None. FISCAL NOTES The annual cost of the services is estimated to be $27,000 annual and the contract may be extended to run for three years. The works will be funded from the Street Maintenance Fund (100-2140-601000). AGENDA ITEM # FOR AGENDA OF _ June 8, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUEIAGENDA TITLE Award of Contract for the Cons tru on of Hall Boulevard Sidewalk PREPARED BY: Vannie Ng_u MnW1,I3EPT HEAD OK: Austin P. Duenas CITY MGR OK: BillMonahan ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the contract award for the construction of Hall Boulevard Sidewalk? STAFF RECOMMENDATION Staff recommends that the Local Contract Review Board, by motion, approve the contract award to ACS, Inc. in the amount of $84,222.80. INFORMATION SUMMARY Hall Boulevard between Highway 99W and approximately 650 north of Pfaffle Street lacks continuous sidewalks on both sides of the street. Pedestrians from single family houses and apartments use Hall Boulevard as a route to bus stops, retail and grocery stores at the Hail Boulevard/Highway 99W intersection. The problem with this segment of Hall Boulevard is that where gaps exist in the sidewalks, the street has narrow shoulders forcing pedestrians to walk along the edge of the pavement or into the traveled lanes. Residents of the area reported observing many vehicle-pedestrian near misses along this stretch of the street. To alleviate the safety concern, staff proposes the following improvements on the street: installation of new curbs and sidewalks within three gaps in the existing sidewalk system, and removal and relocation of existing roadway facilities to accommodate the new sidewalk installation. Continuous and uninterrupted sidewalks will help to provide a safer and convenient pedestrian route to shopping centers and transit facilities. The project was advertised for bids on May 10, May 12 and May 13, 2004 in the Daily Journal of Commerce, El Hispanic and Tigard Times respectively. The bid opening was conducted on May 24, 2004 and the bid results are: ACS, Inc. Vancouver, WA $84,222.80 Ortiz & Associates Sandy, OR $88,841.99 Engineer's Estimate $101,600 Based on the bids submitted, the lowest responsive bid of $84,222.80 submitted by ACS, Inc. appears to be reasonable. Staff recommends approval of the contract award to this qualified lowest bidder. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY None ATTACHMENT LIST Project location map FISCAL NOTES This project is currently funded from the Community Development Block Grant in the amount of $82,661 supplemented by the FY 2003-04 State Gas Tax Fund in the amount of $12,036. The State Gas Tax Fund for the project has been proposed to increase to $22,339 for FY 2004-05. The total amount of $105,000 is sufficient to award the contract of $84,222.80. rWp VWV4%ft cmWWO 71 EWd SWW aW"-N IW OWd CNVW OftM W.WC i 'r i i i RD ION HALL S0ULEV A ALLA INST SIpsW Ao( z ~ soTM AVE BsTN cF ~ so1JLEVARD ~ gD1lLEVARD ~y AVE P LOCATION R~ LOgTION ~ 83RD A N ~ ~ 83RD AYE v ~ 82ND A ~ ~ 82ND 0 ~ s 82ND AVE a. s~ ~ry D err naL 1,11dudid. In c f l1i n f/b l~s alp d p . 3 AGENDA ITEM # - C.. (/Q/siart FOR AGENDA OF June 08, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Award Purchase of Deskto Com uters for New Librga. PREPARED BY: Joe Barrett DEPT HEAD 0&11. C ~ CITY MGR OK: ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the purchase of computers for the new Library? STAFF RECOMMENDATION Staff recommends that the LCRB approve the purchase of desktop computers and authorize staff to enter into a contract with the best proposer to a formal Request for Proposal (RFP). INFORMATION SUMMARY With the opening of the new Library, the City has a need to purchase 93 new desktop computers for both public and staff use. Due to various misunderstandings, The City is under tight time constraints to purchase these computers and have them delivered with enough time for the City's Information Technology staff to configure each system. The short time frame has resulted due to various factors as outlined in the attached memo. The Request for Proposal for the computers will close on June 4°t and staff intends to provide full details of the purchase, including vendor and final price, to the LCRB no later than June 7''. OTHER ALTERNATIVES CONSIDERED None. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY None ATTACHMENT LIST 1. Memorandum to City Manager FISCAL NOTES The estimated cost of the 93 computers is $70,000.. MEMORANDUM TO: Bill Monahan, City Manager FROM: Joe Barrett, Buyer RE: Purchase of Computers for the New Library DATE: May 27, 2004 Over the last few days, an issue with the City's acquisition of new desktop computers for the new Library has surfaced. Due to some misunderstandings, the City is unable at this time to proceed with the anticipated purchase of 93 computers from the expected vendor. The confusion stems from the use of an existing Western States Contacting Alliance (WSCA) contract that the City was intending to make the equipment purchase through. Plans for the new Library include the purchase of the 93 computers mentioned above, 110 monitors, and 18 printers. Staff had proceeded with the belief that these were all available on the WSCA agreement which would require no formal solicitation. However, when the vendor handling the purchase sent the quote for all the equipment to the City on Monday, May 24`h it was discovered that the desktop computers are not covered by the WSCA agreement. This leaves the City in a precarious situation in regards to time. Under the City's rules, a formal solicitation is required as the cost of the computers is an estimated $70,000. Local Contract Review Board (LCRB) approval is also required prior to the execution of any agreement for the equipment. As the City needs to take possession of these computers with ample time to configure them all before the opening of the new Library, time is very much of the essence in obtaining them. In order to execute a proper Request for Proposal (under Purchasing Administrative Rule 10.080 Lb. as discussed with Gary Firestone at Ramis Crew) and allow for ample time to order the computers as to guarantee their delivery with enough time to configure the systems, a "hand carried" consent agenda item will need to be presented for action to the LCRB at the June 8 h Council meeting. With the RFP closing on Friday, June 4`f' information regarding the recommended award will not be available until Monday, June 7 h. I understand the schedule does not allow the LCRB much time to review such an action. Unfortunately there are very few options available at this time to ensure that we have the proper computer equipment for the Library's opening. Staff will make every effort will be made to forward relevant information as ! soon as it is obtained. Staff will also try to have the Agenda Item Summary completed and forwarded to the LCRB on Friday, June 4a', following receipt of bids but no later than Monday, June 7 h. i cc: Margaret Barnes Gary Ehrenfeld Craig Prosser Tom Imdieke G Pdd_-ttd AGENDA ITEM # • 3 C, FOR AGENDA OF June 08.2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Award Purchase of Desktop Computers for New Library. PREPARED BY: Joe Barrett DEPT HEAD OK C CITY MGR OK:__~,. ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the purchase of computers for the new Library? STAFF RECOMMENDATION Staff recommends that the LCRB approve the purchase of desktop computers and authorize staff to enter into a contract with Viable Links. INFORMATION SUMMARY On May 26, 2004, staff issued a formal Request for Proposal (RFP) under Administrative Rule 10.080 (1)(b) for desktop computers for the new Tigard Public Library. With the opening of the new Library, the City has a need to purchase 93 new desktop computers. These computers will be for public use, including 2 ADA-compatible systems, training room use, and staff use. To ensure the computers are received, configured, and installed prior to the opening of the new building, the staff is operating under a very tight timeframe for the purchase. The City received proposals from Viable Links and Dell Computer Corporation in response to the RFP. After a review of each firm's proposal, staff recommends purchasing the needed computers from Viable Links. The two quotes were $66,460 from Viable Links and $81,229.20 from Dell Computer. Staff believes Viable Links best meets the City's needs in terms of pricing, service issues, and timeframe. Viable Links, which is headquartered here in Tigard, has a track record of providing outstanding service since its founding in 2000. Oregon Health Sciences University, Southwest Medical Center, and PacifiCorp are a sampling of Viable Links major customers. The attached memo from Joe Barrett, Buyer, to Bill Monahan, City Manager, gives additional information on the need for and timing of this action. OTHER ALTERNATIVES CONSIDERED None. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY None 5 ATTACHMENT LIST v 1. Memorandum to City Manager FISCAL NOTES The cost of the 93 computers is $66,460 which will be charged to the new Library project. The combined shelving, furniture, and equipment budget is $960,000. To-date, well over $340,000 has not been committed or spent. MEMORANDUM TO: Bill Monahan, City Manager FROM: Joe Barrett, Buyer RE: Purchase of Computers for the New Library DATE: May 27, 2004 Over the last few days, an issue with the City's acquisition of new desktop computers for the new Library has surfaced. Due to some misunderstandings, the City is unable at this time to proceed with the anticipated purchase of 93 computers from the expected vendor. The confusion stems from the use of an existing Western States Contacting Alliance (WSCA) contract that the City was intending to make the equipment purchase through. Plans for the new Library include the purchase of the 93 computers mentioned above, 110 monitors, and 18 printers. Staff had proceeded with the belief that these were all available on the WSCA agreement which would require no formal solicitation. However, when the vendor handling the purchase sent the quote for all the equipment to the City on Monday, May 24 h it was discovered that the desktop computers are not covered by the WSCA agreement. This leaves the City in a precarious situation in regards to time. Under the City's rules, a formal solicitation is required as the cost of the computers is an estimated $70,000. Local Contract Review Board (LCRB) approval is also required prior to the execution of any agreement for the equipment. As the City needs to take possession of these computers with ample time to configure them all before the opening of the new Library, time is very much of the essence in obtaining them. In order to execute a proper Request for Proposal (under Purchasing Administrative Rule 10.080 Lb. as discussed with Gary Firestone at Ramis Crew) and allow for ample time to order the computers as to guarantee their delivery with enough time to configure the systems, a "hand carried" consent agenda item will need to be presented for action to the LCRB at the June 8 h Council meeting. With the RFP closing on Friday, June 4`'' information regarding the recommended award will not be available until 6 Monday, June 7 h. I understand the schedule does not allow the LCRB much time to review such an action. Unfortunately there are very few options available at this time to ensure that we have the proper computer equipment for the Library's opening. Staff will make every effort will be made to forward relevant information as soon as it is obtained. Staff will also try to have the Agenda Item Summary completed and forwarded to the LCRB on Friday, June 4`h, if at all possible. cc: Margaret Barnes Gary Ehrenfeld Craig Prosser Tom Imdieke AGENDA ITEM # FOR AGENDA OF June 8, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Presentation - 2004 Tigard Festival of Balloons PREPARED BY: Cathy Wheatle EPT HEAD OK ld A! CITY MGR OK ISSUE BEFORE THE COUNCIL Listen to a presentation from Tigard Festival of Balloons Event Organizer Dave Nicoli. STAFF RECOMMENDATION Informational item, no Council action required. INFORMATION SUMMARY The 2004 Festival of Balloons will be held at Cook Park June 18, 19 and 20. Join in on the fun and spectacular sights of balloon launchings and evening night glows! Here is a preview of activities planned: • Hot air balloons to launch between 6 and 7 a.m., weather and wind conditions permitting on Friday, Saturday and Sunday, June 18-20. • Activities for all three days to include pancake breakfasts, food booths and carnival rides. • Live music and a beer and wine garden are scheduled for Friday and Saturday evenings. Event Planner Dave Nicoli will update the Council and viewing audience about the many activities planned for this event. i OTHER ALTERNATIVES CONSIDERED i ! Not applicable. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Target Area Community Character & Quality of Life - Goal #1 - Community Events - Maintain philosophy developed for City event sponsorship. ATTACHMENT LIST None. FISCAL NOTES The Tigard Festival of Balloons is a City-sponsored event that was allocated $10,000 this fiscal year. In addition staff is tracking expenditures associated with the staff time spent by the Police and Public Works Departments to support this event. IA"Mcky cc cftoarcl apwi0a Um avavn&i =3U001"km 1saWal.dac ~Xa AA y: • i~V n SJ"~ ~'r! ~ Q i. syar,~-,>Y:!r~;..,. y ;s •t,'•^7yx'ry'pe ►refente0 by: a_ ~c s l~.:l~a t l d+ ~ ! v y Entered into the Record on Ae~ By Ahco Agenda Item # 4 Exhibit # KATU 2004 TIGARD FESTIVAL OF BALLOONS PRESENTED BY REMAX UPDATE 1. About the Event: The great thing about this event is it's a win - win affair. It is oriented around balloons, family, music, and food that draw many people from the metro area while allowing the following non-profit groups to provide a service and raise money for their cause. In addition the festival is a non-profit organization and part of the gate will be shared with the Good Neighbor Center on Friday and the Tigard Skate Park on Saturday. On Sunday Fathers get in free with one paid admission. a. Non-Profit groups i. Tigard Little League and South Side Soccer- All you can eat pancake/sausage breakfast that serves over 3000 people for $6. ii. American Legion Baseball - Hamburger, chips and a 20 oz soda iii. Boy Scouts - Coffee and Pastry in the morning and fine deserts in the evening. iv. Tigard Breakfast Rotary - Parks all the cars v. Tigard High School Boosters- Directs traffic vi. Tigard Lunch Rotary- Collects Admissions vii. Tigard Youth Football - Field Clean up viii. Good Neighbor Center - Field Clean up ix. Tigard Lions- The Best Corn Dogs in town x. Tigard High School All Night Grad Party - Cash Accounting A. Boy Scouts- Recycling These groups should raise in excess of $80,000.00 for their Tigard based cause. We expect over 125,000 people for the weekend. 2. Fatthers Day- Fathers get in free with one paid admission. After the balloons lift off on Sunday Morning the event has wound done fast. This year we are making a huge push to be open until 6 PM by bringing in Curtis Salgado and Starship. Every vendor on the field has a fathers day special. Such as the following: i. Chain Saw Drawing United Rentals ii. Free admission for dads with the purchase of an admission Tigard Rotary iii. $1 off Pancake Breakfast Tigartd Little league iv. Dads ride free at the carnival, with the purchase of a child Funtastic v. Drawings for prizes on the hour Community Newspapers A. .......And much more! 6/8/2004 City Council Up date 060804 Page 1 of 5 vteunted by: R6~MAiC 3. Music: On Friday and Saturday the Night Glow brings many people down to the event. Sunday we have a new event that is themed around Fathers Day. The major draw after the balloons lift off is Curtis Salgado, and Starship. We really need to promote Sunday as it is new. It would be nice if the stations could play some Starship music on the Radio. And remember fathers get in Free with another paid admission. The entertainment line up is as follows: 2004 Tigard Festival of Balloons Entertainment Lineup Frid.Tune 18th 6:00 PM-7:30 PM- Melody Guy- A regional favorite Diva of country music and entertainer extraordinaire. Melody will be appearing at this year's festival fresh from her latest performances in Nashville. Don't miss this exciting artist who has been chosen to open for such acts as Lee Ann Womak, Dan Seals, Sherrie Austin, Nanci Griffith, Jim Messina and many more. For more info go to www.melodyguy.com. 7:30 PM- 9:00 PM- Stephanie Schneiderman Band- In 1999, Stephanie began her solo career by beating out hundreds of aspiring singer/songwriters to win a slot on the Lillith Fair tour. Since then, the Portland, Oregon native has released two critically acclaimed full length albums and has developed a riveting band presentation that continues to evolve and bring her national attention. Her latest album, "Unbelievably Broken," has drawn major label interest. The first single from that album, "New Skin Completed," has been featured in KINK radio, WB Television, and was selected as the title track for the movie, "Kat and Allison." For more info go to www.Stephanieschneiderman.com. 9:00 PM-11:00 PM Johnny Limbo and The Lugnuts- This highly entertaining group will be back at this year's festival by popular demand. A "Johnny Limbo &The Lugnuts" show is a toe-tappin' tour of the Golden Era of Rock and Roll as they play tributes to such legendary artists as Elvis Presley, Chuck Berry, Bill Haley, Buddy Holly, the Beatles, the Beach Boys, and the Supremes. The nine member band includes a knockout horn section that really swings on tunes from Memphis to Motown, and a female vocalist, allowing the band to feature many of the talented ladies of rock. In addition to the great music, the show features colorful costuming and energetic choreography which always brings rave reviews. For info go to www.sterlingtolent.com. Saturday, rune 19th Noon-3:00 PM- CHILOREN's Entertainment PeppaM nt The Clown- Balloons, face painting, magic and games 6/8/2004 City Council Up date 060804 Page 2 of 5 • S P jf~ .r ` a S aarrr ►renteo by: w__... k~_~i:■ i. R.~~W es • Rf~MAiC Don'/ BZoon- Outrageous balloon hats, animals and flowers Mother 600se- Story telling, magic, wonderful costumes and fuzzy friends Noon-1:00 PM- Darren Jrohnson- Original, pop acoustic duo 1:00 PM-3:00 PM- Michael John -For over 30 years, Michael John has brought enjoyment to hundreds of thousands of audience participants all over the world. Whether as opening act for such notables as Jay Leno, Milton Berle, Ray Charles, and Louise Mandrell, featured entertainer at national venues and resorts or entertaining for festivals and concert series throughout the USA, Michael's ability to captivate and motivate has endeared him to his audiences. Michael's musical talent and communicative presentation will not only hold your attention, but will also touch your heartl 3:00 PM- 4:00 PM- DAY Stewart Band- D.K. Stewart is one of the most well known Jazz and Blues performers in the Pacific NW. He has worked with some of the top Blues Legends in the world, and recently completed a 3 year tour with The Curtis Salgado Band. The Cascade Blues Association inducted Stewart in to the Muddy Hall Of Fame for his outstanding skills and contributions to the Blues scene. 4:00 PM-5:30 PM- Metro- This band is one of the most up and coming variety groups in the Pacific NW. They are a group of top rated studio musicians and vocalists, each with their own recording projects, who have come together to create a dazzling, high energy presentation that features music from the 60's through the 90's...... jazz to funk, suitable for audiences of all ages. Metro is quickly becoming one of the most sought after bands in the Northwest. For info, go to www.sterlingtolent.com. 5:30 PM-7:00 PM-Bob Miller's Almost All-Star Band- After a 2 year hiatus, BOB IS BACK, complete with all the original members of Portland's favorite horn-driven funk band. Bob Miller may easily be one of the most recognizable faces and names in the city of Portland. His morning radio show, currently broadcast on KPAM RADIO has turned thousands of listeners into loyal fans and followers. In addition, Miller's frequent appearances on Portland's popular television show, "AM Northwest" as well as his roles in local television commercials, have increased his popularity by exposing even more listeners to his down to earth style of humor and quick wit. What some people may not know, is that this popular air personality has yet another facet to his well-known persona....., he is the leader of a band that is collecting fans and followers as quickly as Miller himself. The Bob Miller Almost All-Star Band began as a promotional vehicle for Miller's former radio show on KEX radio. The idea for the band emerged from Miller's days as a musician during the 60's and 70's. In the beginning, the band played only a few tunes at a time in connection with fund-raisers and events sponsored by the radio station. It was time to get serious however, when people began approaching Miller and his band members, wanting to hire them for their events. Since that time, the Bob Miller's Almost All-Star Band has been the band of choice for clients such as Bob Dole, The Portland Trailblazers, Rose Festival, The Bite, the grand opening of The Rose Garden arena, George Morlan Plumbing and many more. It has become the 6/8/2004 City Council Up date 060804 Page 3 of 5 r.n Sra o+r -y Presented by Iwo-, W11%4 W band's philosophy to not only perform well on stage, but to have a lot of fun in the process. The group is 8 members strong and features 2 lead vocalists, a horn section, strong harmonies and a high energy selection of top dance hits from the 60's and 70's. Their aim is to get the audience involved and share with everyone the genuinely good time that each member enjoys as a part of this exciting group. For more info, visit www.sterlingtalent.com. 7:00 PM-9:00 PM- High Street Band- High Street is a show band that not only has aesthetic appeal but the solid musicianship to go with it. One of the Northwest's most entertaining bands, their repertoire includes cover songs and originals in a mixture of swing, blues, RIB, Latin, oldies tunes and ballads, High Street is a 9 member, beautifully costumed and choreographed, high-energy presentation that earned them the headline spot at last year's Ft. Vancouver 4th of July celebration and The 2004 Hood To Coast stage, as well as appearances at the Mammoth Lake Jazz Festival. For more info go to www.sterlingtalent.com. 9:00 PM- 11:00 PM- Johnny Limbo and The Lugnuts Sunday, June 201h Noon-3:00 PM- Children's Entertainment Mother Goose Dan IL B 'Loon Roger Witter- Full Face Painting Leapin' Louie Lichtenstein- Leapin' Louie performs a high energy comedy show featuring cowboy tricks, juggling, acrobatics, stilt-walking, music and what-not. He inflames audiences to laughter and wild applause everywhere he plays and that's a lot of wheres because he has appeared at corporate events, festivals, fairs, schools, etc., in twenty-one different nations. i Charlie Brown and Zephyr-Featured in Broadway hit "Sugar Babies" with Carol Lawrence and Rip Taylor at Harrah's in South Lake Tahoel Charlie earned the reputation as one of the best cigar box jugglers in the world, he is also admired everywhere for his lightning fast top hat manipulation. From his blazing torch juggling entrance to his machete tossing double high Rola Bola finale Charlie is prized by producers and ' organizers the world over. Noon-1:00 PM- Michael .7ohn 6/8/2004 City Council Up date 060804 Page 4 of 5 a '1p• vrestncl0 ey: RfyMW 1:00 PM- 3:00 PM- Curtis Sa*do Band--As always, Curtis Salgado's take on soul music is wide-ranging. His heartfelt approach to the music has won him starring roles as lead singer in bands led by such starts as Robert Cray and Santana. The late John Belushi was so inspired by Curtis that he developed his Blues Brother character after him. Curtis' take on soul is simple. "If a song is sincere and you believe it, that's soul," he says. "To me Pavarotti is as much a soul singer as Otis Redding; Merle Haggard and Hank Williams are soul singers as much as Sam Cooke. Soul is about heart and about belief." 3:30 PM-5:00 PM-George Morlan presents Starship featuring Mickey Thomas This nationally acclaimed band promises to take the Tigard Festival of Balloons to a new high with an electrifying rock and roll performance which will include their mega hits "Sara", "We Built This City," "No Way Out," "It's Not Over Til It's Over," and many more! 4. Father of The Year- The Community Newspapers is organizing a Father of the Year Essay contest. Prior to the event, there will be a grand prize winner that will be announced at the festival. 5. Night Glow - The Night GloW is a High Light of the festival with the bands Playing, food booths open, the carnival all lite up and at dusk a couple hot air balloons inflate right in the middle of the crowd. L 6. Skate Boarding - Tigard is raising funds and awareness for a Skate Board Park in Tigard. Saturday evening part of the gate is going to help build the park. Professional and Amateur skate boarders will be conducting a couple of shows. 7. Advertising- a. TV - Watch KATU 2 news and see our commercials. On Friday morning AM northwest will be broadcasting live from COOK PARK. KUPL will also be broadcasting live on L Friday morning. b. If you listen to any of the following radio stations you will here about the festival as well as have a chance to win some tickets. The MIX 107.5, KUPL 98.7, News Talk 860, KUFO 101.1, KUIK 1360, KINK 101.9, KLTH 106.7, and KVMX. i c. Tigard Times and Community newspapers have the official 16 page program coming i out. d. The Oregonian has a one page advertisement in the A & E section next Friday e. The Tribune has adds placed in it also. 6/8/2004 City Council Up date 060804 Page 5 of 5 AGENDA ITEM No. 5 Date: June 8, 2004 PUBLIC HEARING TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: Approve the Capital Improvement Program for Fiscal Year 2004=2005 Due to Time Constraints City Council May Impose A. Time Limit on Testimony MAD"REERT" COUNCIMCSIGNUPTH TESTMNY APPROVE CIP.DOC AGENDA ITEM No. 5 Date: June 8, 2004 PLEASE PRINT Pro onent - (Speaking In Favor Opponent - S eakin Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. 6 ~ 2-2 % 0 5~ Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM # 5 FOR AGENDA OF June 8, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE FY 2004-05 Capital Improvement Program PREPARED BY: A.P. Duenas DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Adoption of the FY 2004-05 Capital Improvement Program and approval of the FY 2004-05 projects. STAFF RECOMMENDATION Staff recommends that City Council, by motion, adopt the FY 2004-05 Capital Improvement Program and projects as described in the attached memorandum dated May 25, 2004 with appendices A, B, B-1 through B-6, and C. INFORMATION SUMMARY Attached is a memorandum dated May 25, 2004 transmitting the FY 2004-05 Capital Improvement Program (CIP). This memorandum, with appendices, presents the recommended projects for FY 2004-05 and a tentative list of projects for the following four years. The FY 2004-05 C1P was presented to the Budget Committee on May 17, 2004 and was approved by that Committee on May 24, 2004. It was presented to the Planning Commission at its meeting on May 24, 2004. The Planning Commission recommended approval of the proposed program with minor revisions. The FY 2004-05 CIP with revisions incorporated is hereby submitted to City Council for review and approval. The adopted program would be the City's Capital Improvement Program for FY 2004-05. OTHER ALTERNATIVES CONSIDERED Adopt the FY 2004-05 CIP with modifications. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The FY 2004-05 CIP supports the Tigard Beyond Tomorrow Transportation and Traffic goals of "Improve Traffic `C Safety" and "Improve Traffic Flow." ATTACHMENT LIST i 1. Memorandum dated May 25, 2004 with appendices A, B, B-1 through B-6, and C. 2. Resolution No. 04-33 - A Resolution Approving Exceptions to the Transportation System Plan Standards on Certain Street Improvement Projects. FISCAL NOTES The FY 2004-05 CIP system amounts are based on the Finance Director's funding projections for FY 2004-05. 1.%"bee%mtmt:it agenda eunrnar7es18-o&W ty 20()1.05 MOW improvement program aie.doe CITY OF TIGARD Engineering Department Shaping A Better Community MEMORANDUM CITY OF TIGARD 13125 SW Hall Blvd Tigard, OR 97223 Phone (503) 639-4171 Fax (503) 624-0752 TO: Mayor and City Councilors FROM: Agustin P. Duenas, P.E. City Engineer DATE: May 25, 2004 SUBJECT: FY 2004-05 Capital Improvement Program This document presents the proposed FY 2004-05 Capital Improvement Program (CIP) for review and approval. The proposed CIP was presented to the Budget Committee on May 17, 2004 and was approved by the Committee on May 24, 2004. The proposed CIP was presented to the Planning Commission on May 24, 2004 for review and recommendation to City Council. The Planning Commission approved the FY 2004-05 CIP with revisions that have been incorporated into the documents submitted to City Council for approval. Background The Capital Improvement Program includes improvements to the streets, storm drainage, sanitary sewer, water, parks, and city facilities systems. The Engineering Department manages the street, storm drainage, and sanitary sewer CIF's. The Public Works Department manages the Water System CIP and the Parks CIP, and the City Facilities System is jointly managed by the Engineering and Public Works Departments. The Capital Improvement Program is reviewed and approved each year by the City Council. The CIP is developed through a process separate from the City's Operating Budget formulation process. The CIP is developed in close coordination with the City's Finance Director and is formulated early in the fiscal year so that it can be integrated into the City's overall budget E__ E - M process for approval. The program submitted to the City's Budget Committee, the Planning Commission and City Council is a 5-year program with the first year's program described in detail. While the program lists projects for subsequent fiscal years, the projects shown are tentative and are subject to change during the formulation process for each specific budget year. The CIP, through the adoption process, establishes the budget and projects for the upcoming fiscal year and serves as a planning document to guide the infrastructure improvements over the following 4 years. During each budget year's update, the revenue estimates are adjusted, the project cost estimates are reviewed, and the program and project priorities are re-evaluated based on changes in City plans, citizen input, and additional data which may become available. Process The Capital Improvement Program update process has changed significantly from previous years. With the elimination of the Citizen Involvement Teams, the City devised a new process to formulate the annual CIP. In October 2003, the City staff prepared a draft project list based on the City's priorities at that time. The formal formulation process began in December with an overview presented in the Focus on Tigard television program. A Citywide meeting was conducted on January 14, 2004 to obtain citizen input on the draft list of proposed projects and to solicit ideas for new projects. Presentations to the Planning Commission on February 2, 2004 and to City Council on February 17, 2004 provided opportunities for those two bodies to provide input on the CIP. A presentation of the CIP (with changes) to City Council on April 13, 2004 followed and provided one more opportunity for additional changes prior to submission of the proposed CIP for integration into the City's budget formulation process. The presentation to the Budget Committee was made on May 17, 2004 followed by the formal presentation to the Planning Commission on May 24, 2004. The Planning Commission approved the FY 2004-05 CIP for submittal to City Council with a stipulation that street-related projects that deviate from the Transportation System Plan standards be noted in the narratives for the specific projects. The revisions by the Planning Commission have been incorporated into the documents submitted for Council approval. The final project list is submitted for Council consideration and adoption at the June 8, 2004 meeting. Implementation of the projects would begin July 1, 2004. The formulation process for future CIPs will be similar to the one followed for FY 2004-05. The CIP overview and draft project list would typically be presented in November (or December) each year. A Citywide meeting would follow (December or January) to receive citizen input. Presentations of the draft project list and comments would be made to the Planning Commission and Council in February and a final presentation to City Council prior to submission for integration into the City's overall budget formulation process from March through June 2004. As part of that process, the program submittals would be to the City's Budget Committee, the Planning Commission and City Council for adoption and implementation. The Budget Committee and Planning Commission reviews typically provide opportunities for public comment on the proposed project list. After review by the Planning Commission, the plan with subsequent modifications, if any, is submitted, with Commission recommendation, to the City Council for review and approval. Council may make additional modifications to the plan during Memorandum to City Council FY 2004-05 Capital Improvement Program Page 2 of 4 its review and approval process. The approved plan would be the approved Capital Improvement Program for the next fiscal year. FY 2004705 Projects The Capital Improvement Program includes projects under the following system programs: ♦ The Street System Program ♦ The Park System Program e The Sanitary Sewer System Program ♦ The Storm Drainage System Program e The City Facilities System Program ♦ The Water System Program Appendix A describes the projects and funding sources under the various programs for the FY 2004-05 CIP. The Five-Year CIP Appendix B provides an introduction to the 5-Year CIP. Appendices B-1 through B-6 present the 5-Year CIP projects beginning with FY 2004-05 and ending with FY 2008-09. Unfunded Street System Projects The failure of the proposed Transportation Bond (Ballot Measure 34-20) in the November 2000 election means that funding would not be available to construct some greatly needed street reconstruction and expansion projects during the next few years. In addition, the State Gas Tax has not been increased during the past decade. The amount available from those revenues for corrective and preventative maintenance is highly inadequate to address the $4 million dollar backlog of maintenance needs. As operating and materials costs increase, the amount available from the Gas Tax Fund is expectod to decrease each year. The establishment of a Street Maintenance Fee provides a stable source of revenue for the City's street maintenance needs and will address the maintenance backlog over a period of several years. However, the City still lacks a significant source of revenue (beyond the current Traffic Impact Fee revenue) for street i expansion projects. Appendix C shows some of the major street projects that will not have adequate funding over the next few years. The list provided is not all inclusive but provides an indication of the level of funding needed to address some of the projects needed over the next few years. i Memorandum to City Council FY 2004-05 Capital Improvement Program Page 3 of 4 APPENDICES ■ Appendix A: FY 2004-05 Capital Improvement Program Projects ■ Appendix B: Five-Year Capital Improvement Program Plan ■ Appendix B-1: Street System Program ■ Appendix B-2: Park System Program ■ Appendix B-3: Sanitary Sewer System Program Appendix B-4: Storm Drainage System Program ■ Appendix B-5: City Facilities System Program ■ Appendix B-6: Water System Program ■ Appendix C: Unfunded Street System Projects c: William A. Monahan, City Manager Craig Prosser, Finance Director Dennis Koellenneier, Acting Public Works Director James N. Hendryx, Community Development Director Vannie T. Nguyen, CIP Division Manager Tom Izndieke, Finance Operations Manager L%Wi MZ%200405 dWy 2W4-05 Ca" tnpMMOV W% ran- pam*q CWNra%ioftd= I Memorandum to City Council FY 2004-05 Capital Improvement Program Page 4 of 4 PROPOSED FY 2004-05 CAPITAL IMPROVEMENT PROGRAM STREET SYSTEM PROGRAM The Street System Program contains projects to construct, maintain, and improve Tigard's street system. Projects are accounted for in the Gas Tax Fund, the Traffic Improvement Fee Funds, the Urban Services Fund, the Underground Utility Fund, the Street Maintenance Fee Fund, and the Wall Street LID Fund. Gas Tax Fund State and County gas tax revenue can be used for upgrading the collector and local streets within Tigard, without restriction. This revenue is limited, however, and is not sufficient to fund all the street improvement needs of the City. In addition, the state gas tax has not increased in a decade. As expenses increase and operational costs rise, the amount available for projects will continue to decrease in the coming years. The Gas Tax Fund has become a less viable source of funding for street- related maintenance projects. Street Maintenance Fee Fund This fund was established in FY 2003-04 to track revenues and expenditures for the Street Maintenance Fee that was approved by the City Council in November, 2003. The fee provides a stable source of revenue designated for use in the maintenance of existing streets. This includes applying new street surfaces such as slurry seals, pavement overlays, and repairing deteriorating streets. Traffic Impact Fee Fund Traffic Impact Fee (TIF) funding can be used only for highway and transit capital improvements that provide additional capacity to major transportation systems. This funding is limited to collector and arterial streets, and 50% must be spent on arterial streets. The transportation planning effort for the City was recently completed with the adoption of the Tigard Transportation System Plan. There will not be sufficient funding in the TIF Fund, however, to complete all the projects that are envisioned over the next 5 to 10 years. Traffic Impact Fee Fund - Urban Services These are Traffic Impact Fees collected within the Urban Services area. At the time Walnut Island and ancillary islands were annexed into the City, County officials authorized the use of County TIF funds collected within the Urban Services area for TIF eligible improvements to the major roads within the annexed areas. Those major roads were not transferred to the City as part of the annexation. The jurisdictional transfer occurred later through City Council request by resolution and County Board of Commissioners action to approve the transfer. Wall St. LID Fund The design and construction of Wall Street from Hall Boulevard to Hunziker Street is proposed for funding through formation of a local improvement district (LID) supplemented by Traffic Impact Fee funding for engineering, design, and construction management. The entire project is anticipated to span several fiscal years. The funds included in FY 2004-05 are included to cover any expenses resulting from the hearing on the at-grade crossing application. APPENDIX A FY 2004-05 Capital Improvement Program Page I of 22 Underground Utility Fund This fund receives payments from developers in lieu of installing utilities underground. Funds are then used to place utilities underground in conjunction with major roadway projects. Project Funding Source Amount Pavement Major Maintenance Program (PMMP) Street Maintenance Fee $695,200 One of the City's missions is to properly maintain all streets in a perpetual good to excellent condition. Streets in good to excellent condition are characterized as having good riding quality, drainage, and appearance. The total annual maintenance cost is four to five time less following a preventative maintenance strategy than if streets were allowed to deteriorate to poor and failed conditions that would require major rehabilitation. To accomplish this task, a variety of minor and major maintenance techniques including pothole repair, crack sealing, slurry sealing and resurfacing have been applied by the City to provide additional service life to the streets and to keep them safe and serviceable. Each year, the City monitors the existing street conditions, identifies streets with minor defects, and recommends maintenance techniques to correct the problems. Below is the list of streets scheduled to be included in the program: - 110th Avenue (Fairhaven to Park Street) - Park Street (110th to Watkins Avenue) - Derry Dell Court (Park Street to Watkins Avenue) - James Court (Howard Drive to end) - Ventura Court (Barbara Lane to Ventura Drive) - 66th Avenue (south of Oak Street) - 67th Avenue (south of Oak Street) - Mapleleaf Strebt (72nd to 71St Avenue) - 121 St Avenue(Ann Street to Springwood Drive) - Burnham Street (Main Street to Hall Boulevard) - Fem Street (138th to 135th Avenue) - 72nd Avenue (Fir to Hunziker Street) The project list is subject to change due to actual bid proposals submitted at the time the project is advertised for construction. The lowest submittal bid price could exceed the proposed budget, which would require the City to move some streets from FY 2004-05 to FY 2005-06. Traffic Calming Program Gas Tax $10,000 This program provides funding for traffic calming measures Citywide. In the last few years, much of the funding was used to place speed humps on streets that clearly demonstrated the need for installation of these traffic-calming devices. A portion of this fund is used on a 50-50 cost sharing basis with residents for placement of speed humps on streets that do not make the year's list. The budgeted ! amount pays for the materials needed for placement of the traffic calming devices. The City's street crews install the devices using the materials purchased. This year's program includes installation of- - 2 speed humps on Park Street (between 110th Avenue and Watkins Avenue) - 1 speed hump on Hawksbeard Street (between 130th Avenue and Summer Lake Drive) - 1 speed hump on Summerfield Drive (between Meadowbrook and 114th Court) - 3 speed humps on 100th Avenue (between Kable and Murdock Street) Other streets may be added to the program depending upon neighborhood interest and the street ranking in the speed hump criteria rating system. APPENDIX A FY 2004-05 Capital Improvement Program Page 2 of 22 Street Striping Program Gas Tax $20,000 This is an annual program that provides funding for installation of new striping on streets that demonstrate the need for replacement of existing stripes, pavement markings and pavement markers. This year's program includes permanent striping between the 72°d Avenue/Dartmouth Street intersection and 68`h Avenue, 68th Avenue between Hampton Street and Dartmouth Street and short- term striping on various streets located throughout the City. Mapleleaf Street (72nd to 71st Avenue) Gas Tax - $70,000 $70,000 This project converts an existing narrow gravel street to a paved street wide enough to accommodate two-way traffic. It is intended to eliminate future maintenance costs on this short connector. It is not a full street improvement project but is intended to reconstruct the existing gravel roadway and widen the street to a width of 25 feet to match with the existing width of the adjacent street segment. Curb and gutter will be installed on the south side of the street to direct water runoff to an existing culvert at the southeast corner of the 72"d Avenue/Mapleleaf Street intersection. No curb will be installed on the north side of the street as surface water runoff will run along the gravel shoulder to an existing ditch. Widening the street to the ultimate width and installing sidewalks along the street in accordance with the Tigard Transportation System Plan standards will be done in the future when additional funding is available. Funding for widening local streets to the full width in existing neighborhoods is typically performed through formation of a local improvement district. The total construction cost for this project is $115,000, which includes $70,000 from the State Gas Tax fund and $45,000 from the Street Maintenance Fee. Crosswalk Lights (Hall Blvd at Fanno Creek Gas Tax $65,000 Pathway) This project is the installation of crossing improvements on Hall Blvd to provide a safe crossing for Fanno Creek Trail users. The crossing improvements will provide a safe mid-block crossing on a heavily-traveled, two-lane state route with a posted speed limit of 40 mph. The lights can be activated by pushing a button causing the flashing lights to illuminate the walkway. Tiedeman Avenue Railroad Crossings (south of Gas Tax $60,000 North Dakota Street) This is another joint project between the City and Portland & Western Railroad, Inc. to repair deteriorated railroad crossings at various locations Citywide. The crossings at Main Street, 72nd Avenue and North Dakota have been previously repaired through joint efforts with the railroad company. This project addresses the deteriorated crossings at Tiedeman Avenue. The project will reconstruct approximately 275 feet of existing aggregate base and AC pavement and adjust the railroad tracks to match the new pavement. The City will pay for the reconstruction of the roadway approaches. Portland & Western Railroad will manage the project and will pay for all the work related to the adjustment of the tracks. Commercial Street (95th Avenue to Main Street) Gas Tax - $75,000 CDBG - $91,300 $166,300 This project involves construction of a half-street improvement with sidewalk on the east side of the street to provide a continuous sidewalk on the street from 95th Avenue. It also widens and realigns the street underneath the Highway 99W over-crossing to provide space for installation of the sidewalk. The total paved width of Commercial Street after improvement is 28 feet curb to curb with parking on one side of the street. A planter strip as required by the Tigard Transportation System Plan standards APPENDIX A FY 2004-05 Capital Improvement Program Page 3 of 22 will be placed wherever feasible. The close proximity of an existing home and the bridge piers will preclude the placement of the planter strip along those segments. On the south side of the street adjacent to the railroad tracks, the amount of right-of-way that can be acquired from Portland & Western Railroad and Union Pacific Railroad is limited due to setback requirements by the companies. A chain link fence will be constructed adjacent to the tracks to prevent pedestrians from crossing the tracks. Completion of the project would provide a safe and convenient pedestrian route to downtown services and the planned commuter rail station. This project has been approved for CDBG funding in the amount of $91,300 for FY 2004-05. Sidewalk Improvements Gas Tax $75,000 This is a joint project between the City and Tri-Met to provide pedestrian connections between transit amenities such as bus stops and key activity centers. It also includes extension of existing sidewalks at various locations in the City to provide a safe path to school for children. Main/Burnham Street Intersection Gas Tax $15,000 Improvements for southbound Main Street at the intersection with Burnham Street involve construction of a bulb-out in front of the Main Street car wash, relocation of an advanced warning stop sign and placement of new pavement markings. The improvements are necessary to draw the public's attention to traffic regulation at the intersection. Main/Commercial Street Curb Return Gas Tax $15,000 The existing curb return radius at the northeast corner of the Main/Commercial Street intersection is too small to accommodate the turning movement by Tri-Met buses from westbound Commercial Street to northbound Main Street. This project constructs a new curb return with a radius of 30 feet together with a wheel chair ramp and sidewalk at the corner. The sidewalk and ramp will be modified to match with the adjacent driveway on Main Street and the existing planter strip on Commercial Street. School Zone Signing Gas Tax $15,000 This project installs approximately 50 sign assemblies that consist of 2 sign panels. The top panel is a speed limit sign and the bottom panel is an "end-of-school zone sign. Installation of these signs is necessary to clearly delineate the limits of the school zone at each school. Hall Blvd Sidewalk (99W to Pfaffle Street) Gas Tax - $22,339 CDBG - $82,661 $105,000 This project would alleviate unsafe pedestrian conditions along Hall Blvd by installing sidewalks within three gaps in the existing sidewalks. Some existing telephone and power poles will need to be relocated to provide space for the new sidewalks. This project has been approved for CDBG funding that has an expiration date of June 30, 2004. An extension of the funding will need to be obtained to perform the construction in FY 2004-05. North Dakota Street Gas Tax Fund $55,000 To allow pedestrians to cross safely on North Dakota Street at the existing pathways, this project installs a striped mid-block crosswalk with flashing beacons to alert drivers of the pedestrian crossing. The project will also install a new pathway adjacent to the edge of the street to connect the existing pathways north and south of North Dakota Street. APPENDIX A FY 2004-05 Capital Improvement Program Page 4 of 22 McDonald Street (at Highway 99W) Traffic Impact Fee $180,000 This project adds capacity and enhances traffic flow at the intersection of McDonald Street and Highway 99W. It re-stripes McDonald Street at the intersection with Highway 99W to provide a westbound right-turn lane into the state highway and to lengthen the left-turn stacking capacity on McDonald Street. In addition, the project widens the street immediately east of the right-turn lane to provide a transition between the lane and the existing edge of pavement. Improvements to the storm drainage system and modification of the existing signal at the intersection will also be done to conform to ODOT design requirements. The street cross-section of McDonald Street at the intersection after the improvement will have dedicated left-turn, through, and right-turn lanes at that intersection plus extension of the bike lanes. Sidewalk installation is not included in the project since the primary scope of work is to add a turn lane within the existing paved width of the street. Hall Boulevard (at McDonald Street) - Design & Traffic Impact Fee $90,000 Right-of-Way Acquisition The first phase of this project is the design and acquisition of right-of-way for construction of a southbound right-turn lane on Hall Boulevard at McDonald Street. In addition to widening the street, curb and sidewalk are proposed along the new segment of street to improve pedestrian safety. An ODOT permit will be required for the design and construction of the project. A traffic study will be conducted to identify required design elements that need to be incorporated into the project. Construction of the project is tentatively scheduled for FY 2005-06. Walnut Street/Ash Avenue/Scoffins Street Feasibility Traffic Impact Fee $50,000 Study Circulation and capacity deficiencies along Highway 99W require more than intersection improvements or roadway widening. There are a few options identified in the Tigard Transportation System Plan to improve intra-city circulation through construction of alternate routes to Highway 99W. The extension of Walnut Street is one of several options recommended to help resolve the problem. This project provides funding for a corridor study to determine a feasible alignment for the extension of Walnut Street over Fanno Creek to Ash Avenue then north to intersect with Scoffins/Hunziker Street. The extension would allow traffic to proceed on Hunziker Street east to the Tigard Triangle over the proposed future Highway 217 overcrossing to connect to Hampton Street. Gaarde Street - Phase 2 Traffic Impact Fee $100,000 The second phase of the project is the widening of Gaarde Street between 121st Avenue and Highway 99W and the improvement of approximately 1,450 feet of 121st Avenue north of the Gaarde Street/121st Avenue intersection. Construction of this project began in early 2003 and will be completed by late summer of 2004. Work completed in FY 2003-04 includes relocation of existing utilities from overhead to underground, relocation of existing water lines and gas line, installation of drainage and sanitary sewer systems, construction of retaining walls, installation of curbs and sidewalks, placement of aggregate base, AC pavement, and installation of a traffic signal and street lights. Most of the major work on the project is expected to be completed in FY 2003-04. The amount budgeted for FY 2004-05 is to address miscellaneous punch list items and other minor work that must be completed prior to acceptance of the street improvements. APPENDIX A FY 2004-05 Capital Improvement Program Page 5 of 22 1215` Avenue (Quail Creek Lane to Tippitt Place) Traffic Impact Fee - $400,000 $570,000 Right-of-Way Acquisition Traffic Impact Fee US - $170,000 121st Avenue between Quail Creek Lane and Tippitt Place is proposed for widening to the ultimate width of 44 feet. The close proximity of existing homes, existing mature trees, and varying steep terrain on both sides preclude adherence to the TSP standards through much of this project. The street improvements deviates from the Transportation System Plan street standards in that landscaped strips would be installed where feasible and not throughout the project. Exceptions to the TSP standards have been approved by City Council in Resolution No. 04-33 (attached).The complete design identifies additional rights-of-way required for the improvements. The City TIF Fund and the TIF-Urban Services Fund have been utilized to purchase a minor portion of the land acquisition needed for the project. The additional funding is required to complete the right-of-way purchase. Construction will be programmed in future budgets. Walnut Street (116th Avenue to Tiedeman/Fonner Traffic Impact Fee - $300,000 $415,000 Street) Right-of-Way Acquisition Traffic Impact Fee US - $115,000 Walnut Street between 116th Avenue and the Tiedeman Avenue/Fonner Street intersection is proposed for widening to an ultimate width of 44 feet. The close proximity of existing homes, existing mature trees, and varying steep terrain on both sides preclude adherence to the TSP standards through much of this project. The street improvements will be fitted into a 60-foot wide right-of-way and deviates from the Transportation System Plan street standards in that landscaped strips will not be installed. Exceptions to the TSP standards have been approved by City Council in Resolution No. 04-33 (attached). The complete project design identifies partial right-of-way takings from 34 properties that need to be acquired for the project. The City TIF Fund and the TIF-Urban Services Fund have been utilized to purchase some rights-of-way in FY 2003-04. The additional funding is required to purchase the remaining rights-of-way required for the widening. Construction of the project is proposed to begin in FY 2005- 06. Walnut Street (135th to 120 Avenue) Gas Tax - $90,000 $1,292,000 Traffic Impact Fee - $235,000 Underground Utility - $250,000 Sewer Extension - $57,000 Water - $660,000 (See Water System Program) This MSTIP-3 project prepared by Washington County for Walnut Street between 135th and 121St Avenue is the last phase of the three-phase street improvement project. The close proximity of existing homes, existing mature trees, and varying steep terrain on both sides preclude adherence to the TSP standards through much of this phase. Landscaped strips and medians will be placed wherever feasible. Exceptions to the TSP street standards have been approved by City Council in Resolution No. 04-33 i (attached) for this last phase. The first two phases are the improvement of the Walnut/121st Avenue intersection and the construction of the Walnut/Gaarde Street intersection. The City has agreed to reimburse Washington County for placing existing overhead utilities underground, upgrading the water system and extending the existing sanitary sewer main as these items are not included in the scope of work for the County's MSTIP-3 projects. Also included in the project are the resurfacing and widening of Fern Street between 138th and 135th Avenue to accommodate additional traffic volume from the immediate neighborhood due to closure of Walnut Lane. The total design and construction cost for Fern Street is $150,000 which includes $90,000 from the State Gas Tax Fund, $30,000 from the Sanitary Sewer Fund and $30,000 from the Street Maintenance Fee. Construction of the project is scheduled to begin in late summer of 2004 and is expected to be completed by December 2005. APPENDIX A FY 2004-05 Capital Improvement Program Page 6 of 22 Greenburg Road (Washington Square Drive to Traffic Impact Fee - $85,000 $745,000 Tiedeman Avenue) Federal - $660,000 This project improves Greenburg Road from Washington Square Drive to Tiedeman Avenue. The bulk of the work will be to widen Greenburg Road between the Highway 217 over-crossing and Tiedeman Avenue to a 5-lane facility. The completed improvements would enhance movement into and out of the Washington Square Regional Center. The project design and land acquisition are funded through the Priorities 2000 & 2002 MT1P funds of $660,000 with Tigard providing $85,000 in matching funds. The total amount of $745,000 reflects the entire amount needed for the project (both federal funding and the local matching funds). The federal funds for the preliminary engineering work have been obligated. Selection of a consultant to perform the engineering design and right-of-way acquisition for the project will be accomplished through a Request for Proposal process using Federal guidelines for the selection. This project was submitted for construction funding under the MTIP Priorities 2004-07 project selection process but was not selected for construction implementation. Hall Blvd/Wall St Intersection - Phase 2 Traffic Impact Fee $400,000 This project widens Hall Boulevard along the Library and the Fanno Pointe Condominiums frontages and constructs the first 425 feet of Wall Street to provide a common access to Hall Boulevard for the two developments. To ensure that the intersection project would be designed and constructed expeditiously, the project was divided into two phases: Phase 1 is the half-street improvement of Hall Boulevard. Phase 2 is the construction of 425 feet of Wall Street at the intersection with Hall Boulevard. Construction of Phase 1 has been completed. Construction of Phase 2 is scheduled to begin in the spring of 2005 after all environmental permits have been obtained. Because the work to realign Pinebrook Creek must be performed during the period between July and October, most of the work on this project is anticipated to be performed in FY 2005-06 and will be budgeted appropriately for that fiscal year. The amount budgeted for FY 2004-05 is for those elements of the project that can be performed before the stream realignment and street reconstruction can begin in earnest. Bull Mountain/Roshak Road Intersection US Traffic Impact Fee - $125,000 $175,000 Private Development - $50,000 This project widens Bull Mountain Road at Roshak Road to provide safe turning movements for vehicular traffic and to accommodate additional traffic volume generated by a new subdivision north of the intersection. Also included in the project are minor drainage work and some land acquisition required for the widening. This project is funded by Urban Services TIF fund in the amount of $125,000 with the subdivision providing $50,000 for half-street improvement required for their development. Wall Street Local Improvement District Traffic Impact Fee - $50,000 $2,050,000 Bond Anticipation Note (BAN) - $2,000,000 This project was initiated in FY 2002-03. The TIF Fund provided a total of $250,000 for engineering design costs leading to completion of the Preliminary Engineer's Report. $100,000 was allocated for FY 2002-03 and $150,000 for FY 2003-04. The amount of $50,000 is included for FY 2004-05 to accommodate any expenses resulting from the hearing on the at-grade crossing application. Any funding for work beyond the Preliminary Engineer's Report and the hearing will be provided primarily through the Local Improvement District, if it is formed. Total FY 2004-05 Street System Program $7,433,500 APPENDIX A FY 2004-05 Capital Improvement Program Page 7 of 22 PARKS SYSTEM PROGRAM The Parks System Program contains land acquisition for new or expanded parks and open spaces and improvements to existing parks. The primary source of funding for these projects is the Parks Capital Fund. Parks Capital Fund In FY 2002-03, the Parks Capital Fund was created by combining the former Parks SDC Fund, Metro Greenspaces Fund, Park Levy Improvement Fund, and Tree replacement Fund. The Metro Greenspaces Fund and the Parks Levy Improvement Fund had been created for specific purposes, which have been achieved. These funds were closed out. The remaining funds were consolidated into the Parks Capital Fund to improve management of Parks CIP projects.The Parks SDC is the City's primary and most consistent funding source for park improvements. The current fee schedule was adopted in 2004 and applies to new development within the incorporated area. A major issue for the CIP is collection of Parks SDC revenues from the unincorporated Bull Mountain area, which is in the City's urban services area. This area has no parks. Rapid development of the area has created the demand for parks, yet the City has no authority to collect Parks SDC's from development in this area and the County does not have a Parks SDC. In order to charge a Parks SDC in the Urban Services area, the City must obtain specific legal authority from the County. The City has had discussions with the County on obtaining this legal authorization, but to date has not yet obtained it. In combination with development activity, Council's decisions regarding fee levels and the County's attitude toward an Urban Services SDC will determine how much in SDC funding will be available for future park improvements. Project Funding Source Amount Parks Capital Fund - $17,808 Fanno Creek Trail (Grant to Main Street) Oregon Recreation & Park Dept $70,000 Grant - $ 52,192 This is part of the Fanno Creek Trail System. This segment connects Main Street to Grant Avenue. Fanno Creek Trail (Hall Boulevard to proposed Wall Parks Capital Fund - $35,000 $111,486 Street) Regional Trail Program Grant -$51,486 Gas Tax - $25,000 • This project constructs a Fanno Creek Trail segment east of Hall Boulevard crossing Fanno Creek to the new Library and Wall Street. A pre-fabricated timber bridge will be installed to cross Fanno Creek. Partial funding for this project will be from Regional Trail Program Grant in the amount $51,486 and Gas Tax funds in the amount of $25,000. i Tree Planting Tree Replacement $50,000 This continues the yearly program to plant new trees in greenways and parks, remove old and hazardous trees, and maintain and protect existing trees. APPENDIX A FY 2004-05 Capital Improvement Program Page 8 of 22 Fanno Creek Park Shelter Parks Capital Fund $60,000 This project installs a shelter and a small parking lot at Fanno Creek Park north of the new library building. Park System Master Plan & System Development Parks Capital Fund $40,000 Charges (SDC) Updates This project updates the current comprehensive plan and provides a feasibility study for future increase of system development charges. The study will be performed by a consultant. Skate Park Development & Construction Parks Capital $405,000 This project constructs a 15,000 square foot, in-ground skateboard park in the area of City Hall parking lot approved by the City Council. Funding for this project will come from private donations, grants, and possibly system development charges. Fanno Creek Trail Realignment Study (Tigard to Parks Capital Fund $10,000 Tiedeman Avenue) A section of the Fanno Creek trail between Tigard and Tiedeman Avenue is under water for part of the year and trail users walk through the adjacent wetland mitigation site in order to avoid the standing water. This project provides an initial study to look into the design-related details and cost to possibly replace a segment of the asphaltic concrete trail with boardwalk. Tualatin River Trail Parks Capital Fund - $55,115 $97,530 Land Water Conservation Grant - $42,415 This project connects the existing Cook Park pathway to the proposed Tualatin River pedestrian bridge, which is scheduled for construction in FY 2005-06. The work includes construction of a 10- foot wide by 1,350 feet asphaltic concrete pathway with gravel shoulders. This project fills a key gap in the existing riverside trail system and provides community access to the future pedestrian bridge. Partial funding for this project will come from a Oregon Recreation Parks Department (ORPD) grant in the amount of $42,415. • Total ITY 2004-05 Parks System Program $844,016 I I I APPENDIX A FY 2004=05 Capital Improvement Program Page 9 of 22 SANITARY SEWER SYSTEM PROGRAM The Sanitary Sewer System Program contains projects to construct, maintain, and improve the sanitary sewer system in Tigard. The Clean Water Services Agency of Washington County (CWS) and the City of Tigard has entered into an agreement for cooperative operation of the Sanitary Sewer System. The City owns, maintains, and operates the system within certain limits in a defined service area under that agreement with CWS. Projects are accounted for in the Sanitary Sewer Fund. Sanitary Sewer Fund The Sanitary Sewer Fund resources are reserved for maintenance repairs on projects, for capacity upgrades as recommended by the Clean Water Services Master Plan, and for the Neighborhood and Commercial Area Sewer Extension Programs. The unrestricted portion of the Sanitary Sewer Fund can be used for repair and maintenance projects citywide and for extension of the existing system to unsewered areas. The establishment of the 5-Year Citywide Sewer Extension Program by City Council provides for the installation of sewer service to all developed, but unserved areas Citywide. The funding for these projects will be recouped through the formation of reimbursement districts for the installation of the sewer lines. Project Funding Source Amount Citywide Sewer Extension Program Sanitary Sewer $2,500,000 The Citywide Sewer Extension Program is a long-term program to extend sewers to all developed but unserved residential areas Citywide. The City uses the formation of reimbursement districts to construct the sewers. On the average, the City constructs five reimbursement districts a year to provide approximately 120 to 130 connections to existing homes. The Commercial Area Sewer Extension Program is also funded from the Sanitary Sewer Fund and offers the same opportunity to commercial entities that may wish to participate in a reimbursement district for extension of sewer service to a commercial area. This year's program includes the following proposed districts: - O'Mara/Edgewood Street - 121st Avenue (between Gaarde and Walnut Street) - I00th/Murdock/Sattler Street - 117th Avenue (south of Gaarde Street) - Walnut Street (between 134th and 132nd Avenue) - Fern Street (between 138th and 135th Avenue) Sanitary Sewer Major Maintenance Program Sanitary Sewer $75,000 These funds would be used to contract out sewer repair projects that are beyond the repair capabilities of the Public Works Department. This program is expected to be a continuing program in future years. The Sanitary Sewer Major Maintenance Program in FY 2004-05 will include sewer repair projects located at various locations in the City. APPENDIX A FY 2004-05 Capital Improvement Program Paige 10 of 22 Sanitary Sewer Pipe Rehabilitation Sanitary Sewer $75,000 This yearly program rehabilitates sanitary sewer pipes through installation of new pipes by the bursting method or installation of cured-in-place pipes inside the existing pipes utilizing the trenchless construction method. Benchview Terrace Sanitary Sewer Access Road Sanitary Sewer $40,000 There is an existing maintenance access road that was constructed as a part of the Benchview Estates project. The roadway is accessed from Greenfield Drive, just south of the intersection at Benchview Terrace. Approximately 250 feet of this access roadway has been severely eroded by winter rainfall over the last several years. This project will include repair and/or reconstruction of the roadway. Total FY 2004-05 Sanitary Sewer System Program $2,690,000 APPENDIX A FY 2004-05 Capital Improvement Program Page 11 of 22 STORM DRAINAGE SYSTEM PROGRAM The Storm Drainage System Program contains projects to construct, maintain, and improve the storm drainage system in Tigard. The Clean Water Services Agency of Washington County (CWS) regulates the storm drainage system, but Tigard owns, maintains, and operates the system within the City limits. Projects are funded from the Storm Water Sewer Fund and the Water Quality/Quantity Fund. Storm Sewer Fund The Storm Sewer Fund is supported from storm drainage charges and System Development Charges (SDCs). SDC funds must be used for projects designated in the Clean Water Services master plan. Water Quality/Quantity Fund Water Quality/Quantity fees are collected by the City on certain development activities in the City. These charges, which were instituted by Clean Water Services, are used to fund offsite surface water system improvements, water quality enhancement projects, and capacity improvements to the storm drainage system. Project Funding Source Amount Storm Drainage Major Maintenance Program Storm Sewer $100,000 This program addresses minor storm drainage problems requiring more than normal maintenance effort. The Storm Drainage Major Maintenance Program in FY 2004-05 includes projects located at various locations in the City. Storm Drain Pipe Rehabilitation Storm Sewer $100,000 The Storm Drain Pipe Rehabilitation Program was initiated in FY 2001-02. Since then, approximately 3,000 feet of existing pipes have been rehabilitated using a trenchless construction method that prevents damage to the existing pavement. The City's television inspection reports identify at least 6,000 feet of storm drain pipes that are seriously damaged and need to be repaired or replaced. This project continues the program by rehabilitating 1,000 feet of pipes through installation of new pipes by bursting method or installation of cured-in-place pipes inside the existing pipes utilizing the trenchless construction method. Gaarde Street Phase 2 Wetland Mitigation Storm sewer $10,000 This project provides mitigation measures that were required by the DSL, the Corps of Engineers and CWS to offset the loss of 0.009 acres of wetland associated with the widening of Gaarde Street. The offsite mitigation area is along the Fanno Creek Greenway immediately north of Tigard Street. The vegetated enhancement area is located along the Fanno Creek trail south of the Burnham Business Park. The project will provide initial vegetation management and plant installation during the summer and fall of 2004. APPENDIX A FY 2004-05 Capital Improvement Program Page 12 of 22 Derry Dell Creek Wetland & Vegetated Corridor Storm Sewer $7,000 Enhancement This project enhances wetland areas and vegetated corridor approximately 750 feet along Deny Dell Creek at 110th Avenue. The enhancement is required by the DSL, the Corps of Engineers, and CWS due to impacts created by the installation of a Sanitary Sewer pipe across the creek. This project also includes first year monitoring and report in addition to mitigation plantings and invasive species control. Summer Lake Culvert Storm Sewer $20,000 Summer Lake Park is located along Winter Lake Drive, near Shore Drive. There is an existing pedestrian pathway system that leads from the parking area into the park and also to a separate area of the park. A natural stream crosses this area from Winter Lake Drive to Summer Lake. Where the pathways cross this stream, either pedestrian bridges or culverts are used. The first set of culverts, east of Winter Lake Drive, consists of three 12-inch culverts. However, these culverts are not sized large enough to handle the winter runoff. Therefore, this project will include replacement of these culverts with larger diameter culverts. Bonanza Way - Erosion Control Storm Sewer $10,000 There are storm drainage lines in Bonanza Way and Riverwood Lane that converge into one pipe and discharge into the Tualatin River. The common pipe crosses a pedestrian pathway that follows the river greenway and then outfalls at the river bank. The outfall has severely eroded and is in need of repair and/or reconstruction. It is anticipated that this project will be started in Fiscal Year 04/05 and will be completed during FY 05-06. Summer Lake Improvements Water Quality/Quantity $10,000 This continues the flow monitoring of Summer Lake. The City has a contract with the County Watenmaster to perform the flow-monitoring work. Clean Water Services Master Plan Water Quality/Quantity $150,000 As a result of the master plan, individual plans were prepared to restore the beneficial uses of streams in each watershed within the Tualatin Basin. The Fanno Creek Watershed Plan provides the plan for the Tigard area. The beneficial uses the plan is expected to protect include: the survival of resident fish an aquatic life, salmonid spawning and rearing, water-contact recreation, aesthetics, fishing, and water supply. The plan accomplishes this by identifying prioritized projects and other management actions that will improve water quality and flood management. Water Quality Enhancement Water Quality/Quantity $50,000 This project reconstructs the existing water quality pond to a new swale or extended dry pond on Steve Street west of 81 st Avenue. Also included in the project is the enhancement of the water quality facility i on Greensward Lane between 88th Avenue and Hall Boulevard by planting the facility with native grasses, trees and shrubs, and installation of a temporary irrigation system. Fanno Creek Streambank Restoration Water Quality/Quantity $50,000 Streambank stabilization at three sites along Fanno Creek including non-native vegetation removal, and native vegetation plantings is proposed. Site areas include 8 acres at the new library site, 5 acres at Bonita Park and 7 acres at Fanno Creek Park. These are degraded areas that will be restored to improve water quality in the creek and reduce damage caused by flooding. APPENDIX A FY 2004-05 Capital Improvement Program Page 13 of 22 The project will also include additional funding for natural area restoration through grants from the Oregon Watershed Enhancement Board, Metro and the U.S. Fish and Wildlife Service. 71 WQF 012 (88`h & Greensward Lane) Water Quality/Quantity $20,000 WQF 030 (81" & Steve Street) Two Water Quality Facility Enhancement Projects - This is a continuation of the City's Water Quality Facility enhancement program as identified in the City's five-year plan. Storm Debris Processing Center Storm Sewer $37,500 This project is for the establishment of a storm debris processing center. Total FY 200405 Storm Drainage System Program $564,500 i 'r i i i APPENDIX A FY 2004-05 Capital Improvement Program Page 14 of 22 WATER SYSTEM PROGRAM The Water System Programs contains projects to construct, improve, maintain, and replace Tigard's water system. The Tigard water service area provides water to two-thirds of Tigard, the City of King City, the City of Durham and an unincorporated area under the jurisdiction of the Tigard Water District. In May of 2000; a 20-year CIP schedule was completed. This document was updated in September of 2002. This document serves as the backbone for the CIP projects. Not included in this document, however are capital maintenance projects or projects needed to coordinate with other City CIP projects such as street improvements and possibly LID's. Projects are funded by three main funds: the Water Fund, the Water SDC Fund, and Water CIP Fund. Water Fund The Water Fund is the primary operating and maintenance fund of the water system. Revenues come from water sales and connection fees. This fund supports operation, major capital maintenance, and some system improvements not eligible for funding from System Development Charges (SDCs). Water SDC Fund The Water SDC Fund accounts for the improvement portion of System Development Charges (SDCs) charged to new development. Money in this fund can only be used for improvements to or expansion of the current water system needed to support new customers. Water CIP Fund The Water CIP Fund is presently reserved for projects to develop a new long term water supply for the system. An example of a project previously paid for by this fund is the Aquifer Storage and Recovery (ASR) well. Project Funding Source Amount Water Service Installations water $30,000 This is another long-term program for the department. Each year the City adds new customers to the system through individual building permits or additional water services. Customers apply for a new water service, and Public Works staff installs the service line and will set the meter (see Meter Installations line item). Defective Meter Replacements (1 1/2 -inch & larger) water $40,000 ! This has been one of the long-term projects for the Public Works department. The large meter replacement program is for the systematic testing, repair and/or replacement of all I %Z-inch and larger water meters. Meters of this size have developed problems where actual water flows are inaccurately measured; most of the time, the volume of water is under-reported. The result is that water customers could be using more water than they are being assessed. Testing and or replacement of these water meters have proven to make financial sense in that the investment is recouped by the additional revenues received due to accurate meter readings. APPENDIX A FY 2004-05 Capital Improvement Program Page 15 of 22 Defective Meter Replacements (Smaller sizes) Water $15,000 This has been another one of the long-term projects for the Public Works department and is similar to the program for 1 %2-inch meter replacements. But this program is for the smaller meters. Meters of this size have also developed problems where actual water flows are inaccurately measured; most of the time, the volume of water is under-reported. The result is that water customers could be using more water than they are being assessed. Testing and or replacement of these water meters have proven to make financial sense in that the investment is recouped by the additional revenues received due to accurate meter readings. Meter Installations Water $60,000 This on-going program ties in with the Water Service Installations program. When new water customers, or existing customers who need an additional water service, apply for a new service, Public Works staff install the service line and will set the new meter. Fire Hydrant Installations (Replacement/Upgrade) Water $25,000 The City is in the process of replacing older, two-port fire hydrants because it has been shown that Tualatin Valley Fire & Rescue (TVFR) can not pull adequate flows from them in emergency situations. TVFR equipment works best with 5 '/4-inch ports; these older hydrants have smaller ports. The newer, three-port models have 5 '/4-inch ports. FY 04/05 will be the last year of hydrant replacements. After that, the City will budget approximately $10,000 per year to pay for repair or replacement of any hydrants that are damaged in auto accidents, or to pay for new hydrants in infill situations. 2-inch Service Line Replacements Water $25,000 This on-going program replaces existing 2-inch galvanized service lines with new copper service lines. There has been an observed increase in leaks on galvanized service lines, which results in an overall water loss to the City's system. This program is vital in order to reduce the amount of lost water, and therefore revenue, to the City. It is anticipated that this will be the last year where this program will be needed. Gaarde Street Phase 2 Water Relocate Water $50,000 This project is in coordination with the Gaarde Street Phase 2 roadway improvement project. Due to vertical adjustments to the roadway, portions of existing water lines in the roadway had to be relocated. Much of this work will be completed in FY 03-04, but work will continue into FY 04-05. Water Main Installations Water $78,750 This on-going program is based on the needs identified in the "Water Distribution System Hydraulic Study - May 2000", and is for the routine replacement of leaking, damaged and older water mains throughout the water system. In most cases the existing mains have adequate capacity and will be replaced with the same diameter water mains. This program is also for the completion of loops in the system to maintain hydraulic efficiencies. Security Vulnerability Evaluation and Upgrades Water $162,500 This is an EPA-mandated program to evaluate and mitigate security vulnerabilities in the City's water system. Sensitive facilities would include reservoirs, pump stations, wells, and other facilities where access is limited. The study has evaluated the City's current security measures and has recommended APPENDIX A FY 2004-05 Capital Improvement Program Page 16 of 22 I M certain improvements that should be implemented over the next two years. It is anticipated that this project will be completed during FY 05-06. Telemetry Upgrade Water $262,500 The existing telemetry system is out of date and the software and hardware are no longer supported by the manufacturer or local representatives. The City has also experienced failures of controllers at various sites due to the aging of the overall system. Replacement of controllers can take up to three weeks, which is not adequate for the City's need to have continuous monitoring ability of the water system. The upgrade process will enable the City to have up to date technology that is more user friendly, and to explore modes of communication other than the phone line system currently used. Master Pressure Reducing Valve Installations Water $8,000 This project is in conjunction with the Walnut Street improvements to be jointly completed by Washington County and the City over the next two fiscal years. The "Water Distribution Hydraulic Study - May 2000" recommended that a new 24-inch water line be completed between 1215` Avenue and Barrows Road. In addition, a separate 16-inch water line is needed approximately between 132a Avenue and Walnut Lane. The roadway improvement project makes it timely for the installation of these transmission water lines. The funding of the water improvements will be roughly 50% from the Water Fund and 50% from the Water SDC fund. Water Line Replacement - SW Walnut (135th to Water - $330,000 $660,000 121St Ave) Water SDC -$330,000 This project is in conjunction with the Walnut Street improvements to be jointly completed by Washington County and the City over the next two fiscal years. The "Water Distribution Hydraulic Study - May 2000" recommended that a new 24-inch water line be completed between 121" Avenue and Barrows Road. In addition, a separate 16-inch water line is needed approximately between 132d Avenue and Walnut Lane. The roadway improvement project makes it timely for the installation of these transmission water lines. The funding of the water improvements will be roughly 50% from the Water Fund and 50% from the Water SDC fund. Reservoir Structural Repairs Water $70,000 The City has identified that certain repairs should be made to the following reservoirs: 10 MG reservoir at Bull Mountain Road/125th Avenue; Reservoir No. 4 (1.0 MG), north of Beef Bend Road on 122"a Avenue; Reservoir No. 3 (2.5 MG), south of Walnut Street on 135th Avenue; and the Hi-Tor reservoirs. Hall Boulevard/Wall Street Intersection: New 8-inch Water $50,000 Water Line This project is in conjunction with the roadway CIP and will include installation of a new 12-inch water line that will eventually be extended with Wall Street. Water Main Line Oversizing Water SDC $250,000 During the course of the year the City may find the need to upsize a planned pipeline through a new development, thus accomplishing an identified capital improvement as listed in the "Water Distribution System Hydraulic Study - May 2000." APPENDIX A FY 2004-05 Capital Improvement Program Page 17 of 22 Secure 550-Foot Reservoir No. 2 Site Water SDC $550,000 The City has been working with the Tigard Tualatin School District (TTSD) with regard to locating the 550-foot Reservoir No. 2 on their Alberta Rider school site. Part of the proposed agreement with TTSD is to grant a credit against permit costs up to $200,000. It is anticipated that TTSD will use up approximately $50,000 of the credit in FY 03/04, with the remainder to be used in FY 04/05. 550-Foot Service Zone Improvements Reservoir No. 2 Water CIP $4,120,000 (Construction) This reservoir is proposed to be located on the Tigard Tualatin School District (TTSD) site for the Alberta Rider Elementary School. Constructing this reservoir will eliminate some of the demand currently supplied by the 713-Foot pressure zone. Supply to the reservoir will be provided through the transfer pump station upgrade and transmission piping projects separately listed. 10MG Transfer Pump Station Upgrade Water CIP $2,175,000 The existing transfer pump station, located on the 10 MG reservoir site at Bull Mountain Road/125'h Avenue, serves both the 550-foot and 713-foot service zones. The Water Distribution System Hydraulic Study identified a need to replace this pump station with one that would provide a higher pumping capacity to both service zones. Construction of this improvement increases pumping capacity from 2,000 gpm to 3,300 gpm for the 713-foot service zone. The pump station will also provide 3,900 gpm to the 550-Foot Zone Reservoir No. 2 listed previously. Along with the piping improvements listed below, the existing pump station at the Canterbury site (Pump Station No. 1) will be abandoned. Canterbury Supply Lines Water CIP $1,047,300 Part of the overall improvements to the 550-foot service zone includes increased transmission capacity to the Canterbury Hill area from the new reservoir and transfer pump station upgrade listed above. The transmission line will be 18-inch diameter and is proposed to be extended from the transfer pump station site easterly in Bull Mountain Road, north along Highway 99W, across Highway 99W and easterly in Canterbury Lane. This improvement will allow abandonment of Pump Station No. 1 at the City's Canterbury site. Reservoir No. 2 Supply Lines Water CIP $608,400 This improvement is needed for existing and future needs in both transmission and distribution to serve the new reservoir and pump station upgrade projects listed above. A new line will be constructed between the new transfer pump station and Reservoir No. 2, ranging in size from 18-inch to 24-inch. The line will extend in 125'' Avenue, Bull Mountain Road, and Terraview Drive (Arlington Ridge subdivision). Coordination with existing residents in Arlington Ridge will be important, as Terraview Drive is a fully-improved local residential street. 12-Inch Canterbury Loop Water CIP $688,200 The final component of the 550-foot service zone improvements is a looped system around the Canterbury Hill area. This improvement will create better fire flow for the area, provide for future growth and remove dead end water quality problems. The 12-inch loop will be extended roughly as follows: from the intersection at Canterbury Lane/109`h, easterly in Canterbury Lane to 103rd Avenue; north in 103rd Avenue to Inez Street; east in Inez Street to 100`' Avenue; south in 100`h Avenue to Murdock Street; west in Murdock Street to 109`' Avenue; north in 109'h Avenue to Canterbury Lane. APPENDIX A FY 2004-05 Capital Improvement Program Page 18 of 22 Aquifer Storage and Recovery(ASR): COT-2R - Water CIP $720,000 (Production Well) & COT-3T (Test well) Tigard has been using ASR Well No. 1 for the last full year and has had positive results. That well is capable of a distribution capacity of 1.0 MGD during the summer months. The City also completed an ASR expansion study which indicated that the City could achieve a total of 5 to 6 MGD from ASR wells placed around the City's aquifer. ASR provides the ability to inject water during the winter months in the aquifer (when water is plentiful), store the water in the aquifer for a few months, and then withdraw that same water in the summer months to help manage higher water demands. ASR Well No. 2 is scheduled for this year and will be drilled at the 10 MG reservoir site at Bull Mountain Road/125th Avenue. It will also have a pumping capacity of 1.0 MGD. The scope of work for this project will also include the drilling of a test well for a proposed ASR Well No. 3. Aquifer Storage and Recovery(ASR): Well No. 3 - Water CIP $900,000 Production Well Assuming the test well for ASR Well No. 3 is positive, the City will expand the test well into a full production well during FY 2004-05. The location of this well is yet to be determined, but is generally targeted for the vicinity of the Eagles View subdivision, north of Beef Bend Road, near 141St Avenue. It is anticipated that this well will also have a pumping capacity of 1.0 MGD. Aquifer Storage and Recovery(ASR): Well No. 4 - Water CIP $210,000 Test Well Each fiscal year, the ASR program will include the drilling of one production well and the drilling of one test well. It is planned that the contractor who drills the production well for ASR No. 3 will also drill the test well for ASR No. 4. The goal for each ASR well is to achieve a minimum pumping capacity of 1.0 MGD. Feasibility Report, Phase II - Scoggins Dam Raise Water CIP $389,490 As part of obtaining a long-term water source for the Tigard service area, the City is partnering with other Joint Water Commission (JWC) owners for the Scoggins Dam Raise feasibility report. Raising the dam would increase the storage volume of Hagg Lake and would therefore provide more capacity for JWC member cities. 16 JWC Raw Water Pipeline Pre-Design Water CIP $578,000 This project will include a pipe connection between the JWC treatment plant and the headwork at Scoggins Dam. At present, water from Hagg Lake makes its way to the treatment plant via an open channel waterway and the Tualatin River. There are two problems with the existing system. First, the JWC treatment plant must submit a request to the Scoggins Dam control authority to release more water into the open channel system as the demand rises. But the treatment plant can only handle a certain volume of water at the intake; any extra water bypasses the plant and continues down the river. Therefore, there is a loss in efficiency. Second, it is estimated that 20% of the water from Scoggins Dam is lost to evaporation prior to reaching the treatment plant. This raw water pipeline will allow the JWC to control how much water is released from the dam into the pipe so that only the flow rate needed by the treatment plant will be released. In addition, the pipeline will eliminate the water loss due to evaporation and will provide more capacity to the JWC system. APPENDIX A FY 2004-05 Capital Improvement Program Page 19 of 22 Sain Creek Tunnel Study: JWC Joint Project Water CIP $180,000 The Tualatin Basin Water Supply Feasibility Study (WSFS) outlined a number of projects that could be constructed to increase the water supply capacity for Cities in Washington County. The Sain Creek Tunnel project is one that could be constructed in conjunction with the proposed Scoggins Dam raise at Henry Hagg Lake. The tunnel would be constructed from the Tualatin River to the mouth of Sain Creek at Hagg Lake, covering a distance of approximately three miles through the coast range. The tunnel would take water from the Tualatin River during the heavy winter rains and divert it to Hagg Lake. It is estimated that the tunnel will help fill Hagg Lake if the dam were raised, and would effectively increase the watershed by approximately two-thirds. This will help to reduce the number of years that the lake may not fill, thereby increasing the reliability of this source. Total FY 2004-05 Water System Program $13,953,140 i i i i i APPENDIX A FY 2004-05 Capital Improvement Program Page 20 of 22 CITY FACILITIES SYSTEM PROGRAM The City Facilities System Program contains projects to maintain, improve or expand general purpose City facilities (such as City Hall) or facilities which do not fit into any of the other CEP Programs (such as the Library). Funding for these projects come from the General Fund, bond proceeds, and transfers from other funds for projects that relate to that specific funding source. General Fund The General Fund supports CEP projects of a general nature or which serve operations budgeted in the General Fund. The primary source of revenue is property tax. Facility Fund The Facility Fund provides funding for major capital projects supporting General Fund programs. The primary sources of revenues for this fund are a General Obligation Bond approved by voters on May 21, 2002, transfers from the General Fund, Water Fund, Sanitary Fund, Storm Sewer Fund, or donations for specific projects. Project Funding Source Amount New Library Design and Construction Facility Fund $1,440,000 On May 21, 2002, voters approved a $13,000,000 General Obligation bond to build a new library. This project will pay for the final construction costs. The library project is expected to be completed by August 2004. Old Library Building (Permit Center) & City Hall Facility Fund $1,152,000 Building Remodel This project provides layout drawings, building remodel, HVAC replacement at the old library building, seismic upgrades, and moving costs for renovation of City Hall and the old Library building (which will be redesignated as the Permit Center). Water Building Space Study Facility Fund $130,000 This provides funding for a study to look into design details to remodel the office spaces for the Water Building in the near future. Funding for this study and the remodeling project will come from transfers from the Water Fund to the Facility Fund because this building is owned by the water system. City Hall Driveway Repair Facility Fund $15,000 The existing pavement on the circular driveway in front of the City Hall has deteriorated over time due to the impact of traffic and surface water runoff. Water infiltration and traffic flow have weakened the pavement creating an uneven surface that retains storm runoff. This project removes the existing AC pavement, regrades the driveway to drain properly, and then provides a new pavement surface to complete the project. APPENDIX A FY 2004-05 Capital Improvement Program Page 21 of 22 Access Controls for City Facilities Facility Fund $25,000 This provides funding for completion of the installation of new access control devices at certain City facilities. Police Department Seismic Upgrade Facility Fund $10,000 This project will upgrade the Police Department side of the City Hall Building to meet current seismic codes. Total FY 2004-05 City Facilities System Program $2,772,500 1AW VQWN2Wt-05 c4)%BP0sn01K a • N 200405 tlD projeots.doe APPENDIX A FY 2004-05 Capital Improvement Program Page 22 of 22 CITY OF TIGARD, OREGON RESOLUTION NO. 04-3--3- A RESOLUTION APPROVING EXCEPTIONS TO THE TRANSPORTATION SYSTEM PLAN STANDARDS ON CERTAIN STREET IMPROVEMENT PROJECTS WHEREAS, on September 10, 2002, City Council approved Ordinance 02-33, adopting the Tigard Transportation System Plan (TSP) that established street classifications and improvement standards for each street classification; and WHEREAS, City Council finds that certain proposed streets improvements could be best accomplished if constructed to standards that deviate in certain aspects from the TSP standards. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The following proposed street improvements, differing from the TSP standards, are approved for implementation as City projects only: ■ SW Walnut Street from SW 116"' Avenue to SW Tiedeman Avenue will be improved within a sixty-foot right-of-way and without landscaped strips. Medians may be considered where appropriate along this segment of street. ■ SW Walnut Street from SW 135" Avenue to 350 feet west of SW Gaarde Street will be improved within a minimum sixty-foot right-of-way and generally without landscaped strips, except in those areas where landscaped strips are feasible for installation. Medians may be considered where appropriate and feasible along this segment of street. ■ SW Walnut Street from 350 feet east of SW Gaarde Street to SW 122°a Avenue will be improved within a minimum sixty-foot right-of-way and generally without landscaped strips, except in areas where landscaped strips may be feasible. Medians may be considered where appropriate and feasible along this segment of street. ■ SW 121St Avenue from Quail Creek Lane to SW Tippitt Place will be improved within a minimum sixty-foot right-of-way and without landscaped strips, except in those areas where strips are feasible for installation. Medians may be considered where appropriate and feasible along this segment of street. SECTION 2: Developers that may initiate projects along these street segments will be required to meet the TSP requirements, unless they can provide sufficient justification for conforming to the approved plan. SECTION 3: This resolution is effective immediately upon passage. i PASSED: This 06&tL day of 2 i ~ Mayor City of Tigar ATTEST: City Recorder - City of Tigar RESOLUTION NO. 04 -.3 Page 1 of 1 City of Tigard Five-Year Capital Improvement Program Plan (FY 2004-05 through FY 2008-09) Capital Improvements A capital improvement is a permanent addition to the City's fixed assets of major importance and cost. It includes but is not limited to construction and acquisition of new buildings, additions to or renovations of existing buildings, construction, reconstruction, and upgrading of streets, water, and sanitary sewer facilities, drainage improvements, demolition of existing structures, land purchases, major equipment purchases, and studies necessary to perform the actual project. A capital improvement should possess the following characteristics: • It serves an essential public purpose. • It has a long, useful life or significantly extends the useful life of an existing fixed asset. • It is comparatively expensive and is not of routine nature. • It is fixed in place or stationary. • It is related to government functions and expenditures. • It is a usual responsibility of a local government. The City of Tigard's Five-Year Capital Improvement Plan The City of Tigard's Capital Improvement Program (CIP) provides a 5-year plan for major capital expenditures that matches available resources with project needs. The CIP lists each proposed capital project, the time frame in which the project needs to be undertaken, the financial requirements of the project, and proposed methods of financing. The 5-year plan describes the first year's projects in detail and lists projects for subsequent fiscal years. However, the projects shown after the first year are tentative and are subject to change during the formulation process for each specific budget year. The Capital Improvement Program is reviewed and approved each year by the City Council. The CIP is developed through a process separate from the City's Operating Budget formulation process. The CIP is developed in close coordination with the City's Finance Director and is formulated early in the fiscal year so that it can be integrated into the City's overall budget process for approval. The program submitted to the City's Budget Committee, the Planning Commission and City Council is a 5-year program with the first year's program described in detail. While the program lists projects for Appendix B The Five-Year Capital Improvement Program Plan Page I of 2 subsequent fiscal years, the projects shown are tentative and are subject to change during the formulation process for each specific budget year. The CIP, through the adoption process, establishes the budget and projects for the upcoming fiscal year and serves as a planning document to guide the infrastructure improvements over the following 4 years. During each budget year's update, the revenue estimates are adjusted, the project cost estimates are reviewed, and the program and project priorities are re-evaluated based on changes in City plans, citizen input, and additional data which may become available. The Five-Year Capital Improvement Program projects are shown in the following appendices: o Appendix B-1: Street System Program e Appendix B-2: Park System Program ♦ Appendix B-3: Sanitary Sewer System Program ♦ Appendix B-4: Storm Drainage System Program ♦ Appendix B-5: City Facilities System Program ♦ Appendix B-6: Water System Program VMV1QMW01A5 dpWPWIWx b-Msy*WC2VU Ynpova M*POWamh2004-MAOc Appendix B The Five-Year Capital Improvement Program Plan Page 2 of 2 Street System Program FY 04.05 Sum of amount Fund Name CDBG Traffic Impact (Communtty street Traffic Impact Fee Fund - Underground Wall Street Sanitary Protect Grand Development Federal Gas Tax Fund Maintenance Fee Fund Urban Utility Fund LID Fund Private Funds Water Fund Sewer Fund Total Block Grant) Fee (SMF) Services Project Name $ S 570,000 121etAvenue(Ouall Creek UnatoTIPpidPlace) Right-or•WayAcquisiuon $ $ $ $ $ 400,000 $ 170,000 $ $ $ $ Bull MountalNRoshak Road Intersection $ - $ $ $ $ $ 125,000 $ $ $ 50,000 $ $ $ 175,000 S $ $ $ $ $ 188,300 Commercial Street (95th Avenue to Main Street) $ 91,300 $ $ 75,000 $ $ $ Crosswalk Lights (Hall Blvd at Fanno Creek Pathway) $ $ $ 65,000 $ $ S S $ $ $ $ S 85,000 $ $ 100,000 Gaarde Street - Phase 2 $ $ $ $ $ 100,000 S $ $ $ $ Greenburg Road (Washington Square Ddve to Tledeman Avenue) S $ 660,000 $ $ $ 65,000 $ $ $ $ $ $ $ 745,000 Hall Blvd/Wall St Intersection and Approaches $ $ $ $ $ 400,000 $ $ $ $ $ $ S 400,000 Mapleleaf Street (72nd to 71 st Avenue) $ $ $ 70,000 $ $ - $ $ $ $ $ $ S 70,000 McDonald Street (at Highway 99W) $ $ $ $ $ 180,000 S $ $ $ $ $ S 1s0,000 Pavement Major Maintenance Program (PMMP) $ $ $ $ 695,200 $ - $ $ $ $ $ $ S 895,200 Sidewalk Improvements S $ $ 75,000 $ $ $ $ $ $ $ $ $ 75,000 Street Striping Program $ $ $ 20,000 $ $ $ S $ $ $ $ $ 20,000 riedeman Avenue Railroad Crossings (south of North Dakota Street) S - $ - $ 60,000 $ $ - $ $ $ - $ - $ $ - $ 60,000 Traffic Calming Program $ $ $ 10,000 $ $ $ $ $ $ $ $ $ 10,000 Wall Street Local Improvement District $ $ $ $ $ $ S $ 2,050,000 $ $ $ $ 2,050,000 - $ $ 415,000 Walnut Street (116th Avenue lo TledemanlFomer Street) ROW Acquisition $ $ $ - $ - $ 300,000 $ 115,000 S - S $ - $ Walnut Street (135th to 121st Avenue) S $ $ 90,000 $ $ 235,000 $ $ 250,000 $ $ $ 660,000 $ 57,000 $ 1,292,000 Walnut Street/Ash Avenue/Scoffins Street Feasibility Study $ $ $ $ $ 50.000 $ $ $ $ $ $ $ 50,000 Hall Blvd (at McDonald Street) - Design 8 Rights(-Way Acquisition $ $ $ $ - $ 90,000 $ $ $ $ - $ - $ S 90,000 Hall Blvd Sidewalk (99W to Plalfie Street) $ 82,661 $ $ 22,339 $ $ $ $ $ $ $ $ $ 105,000 MairVBumham Street Intersection $ $ $ 15,000 $ $ $ $ $ $ $ $ $ 15,000 Ma(NCommercial Street Curb Return $ $ $ 15,000 $ $ $ $ $ $ $ $ $ 15,000 North Dakota Street S $ $ 55,000 $ $ $ $ $ $ $ $ $ 55,000 School Zone S( n( $ $ $ 15,000 $ $ $ $ S S $ $ $ 15000 PVect Grand Total S 173,961 $ 660,000 $ 587,339 S 695,200 S 1,840,000 $ 410,000 $ 250.000 S 2 050 000 $ 50,000 $ 680 000 $ 5T.000 $ 7433 500 Less CDBG, Federal Grants, Walt St LID Fund, Private Funds, Water, and Sewer fund charges: S 3 BSO 961 Total Cost for Street Systems Fund 11200---s S Street System Program FY 05-06 Sum of amount Fund Name Street Traffic Impact Project Name Gas Tax Fund Maintenance Fee Fund Grand Total Fee SMF Street Striping Program $ 25,000 $ - $ - $ 25,000 Traffic Calming Program $ 8,000 $ - $ - $ 8,000 Hall Blvd/Wall Street intersection $ - $ - $ 300,000 $ 300,000 Hall/Blvd/McDonald St Intersection imp construction $ - $ - $ 150,000 $ 150,000 North Dakota (Greenburg to 95th) ROW $ 100,000 $ - $ - $ 100,000 Pedestrian Improvements $ 75,000 $ - $ $ 75,000 PMMP (Pavement Major Maintenance Program) $ - $ 650,000 $ - $ 650,000 Sattler Rd at 96th Avenue Crosswalk Lights $ 65,000 $ - $ S 65,000 Walnut Street (135th - 121st Ave $ - $ $ 170,000 $ 170,000 Burnham Street Design $ • $ $ 200,000 $ 200,000 0 Burnham Street Right-of-Way $ - $ - $ 250,000 $ 250,00 Grand Total $ 273,000 $ 650,000 S 1 070,000 S 1,993,00171 5/25/04 Appendix B-1 Street System Program FY 06-07 Sum of amount Fund Name Street Traffic Impact Underground Pro ect Name Gas Tax Fund Maintenance Fee Fund Utility Fund Grand Total Fee SMF Street Striping Program $ 25,000 $ - $ - $ $ 25,000 Traffic Calming Program $ 8,000 $ - $ - $ - $ 81000 Pedestrian Improvements $ 100,000 $ - $ - $ - $ 100,000 HBO Blvd HeffStreet improvements from Bridge North to City Hall Entrance $ - $ - $ 100,000 $ - $ 100,000 North Dakota (Greenburg to 95th) Right-of-Way $ 175,000 $ 125,000 $ - $ - $ 300,000 PMMP (Pavement Major Maintenance Program) $ - $ 525,000 $ $ - $ 525,000 Burnham Street - Construction Is - $ - $ 600,000 $ 150,000 $ 750,000 Grand Total $ 308,000 $ 650,000 $ 700,000 $ 150,000 $ 1,808,000 Street System Program FY 07-08 Sum of amount Fund Name Street Traffic Impact Gas Tax Fund Maintenance Fee Fund Grand Total Project Name Fee SMF Street Striping Program $ 25,000 $ - $ - $ 25,000 Traffic Calming Program $ 8,000 $ - $ - $ 8,000 Pedestrian Improvements $ 100,000 $ - $ - $ 100,000 PMMP (Pavement Major Maintenance Program) $ - $ 650,000 $ - $ 650,000 Crosswalk Lights $ 65,000 $ - $ - $ 65,000 Walnut Street (116th to Tiedeman) $ - $ - $ 750,000 $ 750,000 Burnham Street - Construction $ - $ - $ 200,000 $ 200,000 Grand Total $ 198,000 $ 650,0 0 $ 950,000 $ 1,798,000 Street System Program FY 08-09 Sum of amount Fund Name Street Traffic Impact Gas Tax Fund Maintenance Fee Fund Grand Total Pro ect Name Fee SMF Street Striping Program $ 25,000 $ $ - $ 25,000 Traffic Calming Program $ 8,000 $ $ - $ 8,000 Pedestrian Improvements $ 100,000 $ $ - $ 100,000 PMMP (Pavement Major Maintenance Program) $ - $ 500,000 $ - $ 500,000 Greenburg Road Construction $ - $ - $ 1,000,000 $ 11000,000 Walnut Street (116th to Tiedeman) $ - $ 150,000 $ 500,000 $ 650,000 Scoffin/Hall/Hunziker Intersection Realignment - Design $ - $ - $ 125,000 $ 25, 000 Grand Total $ 133,000 $ 650,000 $ 1,625,000 $ 2,408 000 Appendix B-1 5/25/04 G dTota kGommunttl Gran l Mont ~.Q~ iTrall Tree ant Gas tax Fund OeVe k Grant) 60,000 ~Y Reg1ona RePlaeem 60, 000 CC► program Fundl4ame Oregon Ital program fund s 70, parks - $ 111,486 ks gyste Recreational fund Grant par 0 pa►~s 40,00 ent 25 000 $ 50,000 Sum of Am°unt Fundralstng DeveloPrn $ $ - $ 10,000 Grant I $ 60 000 $ 51466 $ $ $ $ 17 ,606 $ - $ 405,000 50.000 9-[,530 $ $ 52,192 $ 35Ap0 $ - $ $ 40,000 $ $ . $ 42.05 $ 844,016 $ $ $ $ $ $ - $ 42,415 $ 462,192 ect14ame street) $ - $ 10.000 $ - $ $ 25,000 $ Grants. $ 381,624 to o Creek Pad She1 nt to Main aH street) $ - $ $ - $ 50,000 $ Fun draisin9 a Y2004'p5 Fann Trall GCm ropose eslso lt3y4ates und, c $ $ $ $ $ 51, 466 Le ss Street F tams Fu Fanno Creek it (Hall Boulevard to p 55,115 menu Cnar9 $ $ l ho f or Street S GteekTm n&SOWDeveop anpvenue) $ 405,000 $ 1T,g23 st Fenno MasterPle $ $ 2 T $ petw system ~gard to Tsed ko $ $ 52,192 ota Tree ?1.0n9 ment stuayti & Constructiton 405,000 Pn'en $ xVte'~R d pevelo Sat boardFa Tualatin River Grad Grand Total Stem program F fund cap►tai Grand Total parks Sy patkFUnd 31,000 31,000 $ 45,p00 Surn of Amount $ 45,000 50,000 nd Irrigation cS~Nes 50,000 $ 80,000 pro a tNamB Iter a d & Soccer Fa $ 90,000 Z3 $ q+000 Install Picnic She roan $ ~aclc Park park Install P1aY9 gr,d9e 240'00000 40,01, 0 $ 486 000 5!' Northvievv n~p%t%tM9 from Garden to Rep~ace e m kparkTrail 486,000 Tree ever C00 Bridge Trail $ Tualatin River PedestRenional Center Tualatin care S as -total Grand otal T g-2 AP'end>R Parks System Program FY 06-07 Sum of Amount Fund Name Parks Capital Grand Total Project Name Fund Tree Replacement/Planting $ 50,000 $ 50,000 Ash Creek Trail Land Acquisition $ 100,000 $ 100,000 Northview Park Install Shelter & Path $ 45,000 $ 45,000 Grand Total $ 195,000 $ 195,000 Parks System Program FY 07-08 Sum of Amount Fund Name Parks Capital Grand Total Project Name Fund Tree Replacement/Planting $ 50,000 $ 50,000 Jack Park Development $ 100,000 $ 100,000 Grand Total $ 150,000 $ 150,000 Parks System Program FY 08-09 Sum of Amount Fund Name Parks Capital Grand Total Project Name Fund Tree Replacement/Planting $ 50,000 $ 50,000 Summerlake Park Develo ement $ 100,000 $ 100,000 Grand Total $ 150,000 $ 150,000 5/25/04 Appendix B-2 Sanitary Sewer System Program FY 04-05 Sum of Amount Fund Name Project Name Sanitary Sewer Grand Total Fund Benchview Terrace Sanitary Sewer Access Road $ 40,000 $ 40,000 Citywide Sewer Extension Program $ 2,500,000 $ 2,500,000 Sanitary Sewer Major Maintenance Program $ 75,000 $ 75,000 Sanitary Sewer Pipe Rehabilitation $ 75,000 $ 75,000 Grand Total $ 2,690,000 $ 2,690,000 Sanitary Sewer System Program FY 05-06 Sum of Amount Fund Name Sanitary Sewer Grand Total Project Name Fund Sanitary Sewer Major Maintenance Program $ 75,000 $ 75,000 Sanitary Sewer Pipe Rehabilitation $ 50,000 $ 50,000 Bonita Road at Miltan Ct. - Removal $ 25,000 $ 25,000 Citywide Sanitary Sewer Extension Program $ 2,000,000 $ 2,000,000 Sanitary Sewer Upgrades $ 250,000 $ 250,000 Grand Total $ 2,400,000 $ 2,400,000 5/25/04 Appendix B-3 system Program -Y Oro-07 sanitar',1 sewer SYs Fund Name -Totai sanitary $eWer Grand Fund 2 000,000 Sum of Amount 2 000,000 250,000 X250,000 $ 75,000 Program $ 75,000 $ 50,000 pro ect Name Sewer Extension $ 50.000 $ $ $ 2,375,000 ide Sanitary Sewer Sewer Up9 Program sanitary a or Mairntenace $ 2375,000 Sanitary Sewer M i Rehabilltaion Sanita Sewer Pi e Grand Total -oa System program FY 07 Sewer SY Fund Name sewer total Sanitary Sanitary sew Grand Fund 75,000 of Amount 75,000 $ 1 t000,000 gum $ ,000,000 $ 250,000 $ $ Pro'eCt Name a or Maintenance program 250,000 $ 50,000 er M 1 xtension Program 50,000 x,375,000 Sanitadry Sea itary Sewer E ,1 $ ,375,000 $ Cityw Sewer Upgrades $ SanitaN Rehabilitaion Sanita Sewer Pi e Grand -Total System Program Fy 08'09 Sewer Syst Fund Name d -Total SanitarY SanitaN sewer Gran fund 50,000 Sum of Amount $ 50,000 $ 500, 0 $ 500,000 $ 250,00 pro.ect%ame $ 250,000 $ 75,000 Sewer pipe RehabilentS on Program 75,000 875,000 Sanitary Sewer ex $ 875,000 $ 5125(01 $ Citywide SSal" ewer Upgrades ram Sanitary Extension Pro Sanita Sewer Grand'lotal g-3 APPeII~ Storm Drainage System Program FY 04-05 Sum of Amount Fund Name Storm Sewer Water Quality/ Grand Total Project Name Fund Quantit Fund Bonanza Way - Erosion Control $ 10,000 $ - $ 10,000 Clean Water Services Master Plan $ - $ 150,000 $ 150,000 Deny Dell Creek Wetland & Vegetated Corridor Enhancement $ 7,000 $ - $ 7,000 Fanno Creek Streambank Restoration $ - $ 50,000 $ 50,000 Gaarde Street Phase 2 Wetland Mitigation $ 10,000 $ - $ 10,000 Storm Drain Pipe Rehabilitation $ 100,000 $ - $ 100,000 Storm Drainage Major Maintenance Program $ 100,000 $ - $ 100,000 Summer Lake Culvert $ 20,000 $ - $ 20,000 Summer Lake Improvements $ - $ 10,000 $ 10,000 Water Quality Enhancement $ - $ 50,000 $ 50,000 WQF 012 (88th & Greensward Lane & WQF 030 (81st & Steve St.) $ - $ 20,000 $ 20,000 Storm Debris Processing Center $ 37,500 $ - $ 37,500 Grand Total $ 284,500 $ 280,000 $ 564,500 Storm Drainage System Program FY 05-06 Sum of Amount Fund Name Water Storm Sewer Fund Quality/Quantity Grand Total Project Name Fund Water Quality Enhancement $ - $ 25,000 $ 25,000 Bonaza Way - Erosion Control $ 50,000 $ - $ 50,000 Clean Water Services Master Plan Projects $ - $ 150,000 $ 150,000 Gaarde Street Phase II Wetland Mitigation $ 3,000 $ - $ 3,000 Highland Drive & Green Way Replacement $ 20,000 $ - $ 20,000 Storm Drain Pipe Rehabilitaion $ 100,000 $ - $ 100,000 Strom Drainage Major Maintenance Program $ 60,000 $ - $ 60,000 Grand Total $ 233,000 $ 175,000 $ 408,000 5/25/04 Appendix B-4 Storm Drainage System Program FY 06-07 Sum of Amount Fund Name Storm Sewer Water Fund Quality/Quantity Grand Total Project Name Fund Storm Drain Pipe Rehabilitation $ 100,000 $ - $ 100,000 Water Quality Enhancement $ - $ 25,000 $ 25,000 Gaarde Street Phase II Wetland Mitigation $ 3,000 $ - $ 3,000 Storm Drainage Major Maintenance $ 60,000 $ - $ 60,000 Tiedeman Avenue at Tigard Street Installation $ 50,000 $ - $ 50,000 Walnut Street Wetland Mitigation $ 10,000 $ - $ 10,000 Grand Total $ 223,000 $ 25,000 $ 248,000 Storm Drainage System Program FY 07-08 Sum of Amount Fund Name Storm Sewer Water Fund Quality/Quantity Grand Total Project Name Fund Storm Drain Pipe Rehabilitation $ 100,000 $ - $ 100,000 Storm Drainage Major Maintenance Program $ 60,000 $ - $ 60,000 Walnut Street Wetland Mitigation $ 3,000 $ - $ 3,000 Strorm Drainage Improvements $ 75,000 $ - $ 75,000 Walnut Street Phase 2 Wetland Mitigation $ 3,000 $ - $ 3,000 Water Quality Enhancements $ - $ 25,000 $ 25,000 Grand Total $ 241,000 $ 25,000 $ 266,000 Storm Drainage System Program FY 08-09 Sum of Amount Fund Name Storm Sewer Water Fund Quality/Quantity Grand Total Project Name Fund Gaarde Street Phase 2 Wetland Mitigation $ 3,000 $ - $ 3,000 Storm Drain Pipe Rehabilitation $ 100,000 $ - $ 100,000 Storm Drainage Major Maintenance Program $ 60,000 $ - $ 60,000 Water Quality Enhancement $ - $ 25,000 $ 25,000 Walnut Street Wetland Mitigation $ 3,000 $ - $ 3,000 IStorm Drainage Improvements $ 75,000 $ - $ 75,000 Grand Total $ 241,000 $ 25,000 $ 266,000 5/25/04 Appendix B-4 FY p4-05 Fu $y stem program Grand Tota! City Facilities FacmFund 15,004 $ 15,000 1440,000 punt act Name $ 1440,000 $ ' Su pro m of Am $ 130,000 air $ 1,152,500 $ Hall Driveway Rep Remodel $ 130,000 $ 25,000 City and Constru ins Rem ction 25,000 101000 braN Design & City HaU Build 10 000 $ Ui ub $ 2,772,500 Budding Gates, and P Old Library Space Study Canterbury $ Water Build►ng $ 2,772,5 40 Access Controis at Water Buildsjade PoliceDe art ant Seismic U Grand Total System program FY p5-p6 d Name it 'Facilities Sys FuFacilit Fund Grand 800 000 c y 800,440 $ 8441444 Sum of Amount pip ect Name $ $ 800,000 $ odel Wales BT~d ; Rem Grand FY 06-07 System program Fund Name Grand Total 0,000 city Facilities Facilit F 0,000 $ 20 500,,00 00 200, 50,000 Sum of Amount pro ee Name $ 50,000 $ 250,000 $ 250,400 $ Facility Projects $ Miscellaneous City rade Senior Center Seismic U Grand Total 512510 App,~nd~ B-5 r ro Total program FY ®7 ndName Gram Fu Funa 2tal es y Faciliti g Stem ~acilt 200,000 ~ 200,000 City $ Zoo,000 $ Sum of Amount pro act Nan1e $ pro acts Fadtilif-es NlisceN?notat C1 Grand program ~Y ~$!O9 Name Grand Total stem Fund Funa 200,000 Facilities y Fac►ti 200,000 200,000 City ~ 200,0ao $ Sum of Amount pro act 143me 5 acts Farilit+es Pro M+ Gravid T otal Ci . 5f2: WS Append Water System Program FY 04-05 Sum of Amount Fund Name Project Name Water CIP Fund Water Fund Water SDC Fund Grand Total 10MG Transfer Pump Station Upgrade $ 2,175,000 $ - $ - $ 2,175,000 12-Inch Canterbury Loop $ 688,200 $ - $ - $ 688,200 2-inch Service Line Replacements $ - $ 25,000 $ - $ 25,000 550-Foot Service Zone Improvements Reservoir No. 2 (Construction) $ 4,120,000 $ - $ - $ 4,120,000 Aquifer Storage and Recovery(ASR): Well No. 3 - Production Well $ 900,000 $ - $ - $ 900,000 Canterbury Supply Lines $ 1,047,300 $ - $ - $ 1,047,300 Defective Meter Replacements (1 1/2-inch and larger) $ - $ 40,000 $ - $ 40,000 Defective Meter Replacements (smaller sizes) $ - $ 15,000 $ - $ 15,000 Feasibility Report, Phase II - Scoggins Dam Raise $ 389,490 $ - $ - $ 389,490 Fire Hydrant Installations (Replacement/Upgrade) $ - $ 25,000 $ - $ 25,000 Gaarde Street Phase 2 Water Relocate $ - $ 50,000 $ - $ 50,000 JWC Raw Water Pipeline Pre-Design $ 578,000 $ - $ - $ 578,000 Meter Installations $ - $ 60,000 $ - $ 60,000 Reservoir No. 2 Supply Lines $ 608,400 $ - $ - $ 608,400 Reservoir Structural Repairs $ - $ 70,000 $ - $ 70,000 Sain Creek Tunnel Study: JWC Joint Project $ 180,000 $ - $ - $ 180,000 Secure 550-Foot Reservoir No. 2 Site $ - $ - $ 550,000 $ 550,000 Security Vulnerability Evaluation and Upgrades $ - $ 162,500 $ - $ 162,500 Telemetry Upgrade $ - $ 262,500 $ - $ 262,500 Water Line Replacement - SW Walnut (135th to 121 st Ave) $ - $ 330,000 $ 330,000 $ 660,000 Water Main Line Oversizing $ - $ - $ 250,000 $ 250,000 Water Service Installations $ - $ 30,000 $ - $ 30,000 Aquifer Storage and Recovery (ASR): COT-2R - (Production Well) COT-3T (Test well) $ 720,000 $ - $ - $ 720,000 Aquifer Storage and Recovery(ASR): Well No. 4 Test Well $ 210,000 $ - $ - $ 210,000 Hall Boulevard/Wall Street Intersection: New 12-inch Water Line $ - $ 50,000 $ - $ 50,000 Water Main Installations $ - $ 78,750 $ - $ 78,750 Master Pressure Reducing Valve Installations $ - $ 8,000 $ - $ 8,000 Grand Total $ 11,616,390 $ 1,206,750 $ 1,130,000 $ 13,953,140 S/28/04 Appendix B-6 --%alial d e T 01 KIP Water System Program FY 05-06 Sum of Amount Fund Name Project Name Water CIP Fund Water Fund Water SDC Fund Grand Total Defective Meter Replacements (Smaller Sizes) $ - $ 15,000 $ - $ 15,000 JWC Raw Water Pipeline Pre-design $ 528,000 $ - $ - $ 528,000 Meter Installations $ - $ 60,000 $ - $ 60,000 Water Main Replacements $ - $ 78,750 $ - $ 78,750 Water Service Installations $ - $ 10,000 $ - $ 10,000 550' Zone Beaverton Connector $ - $ 84,000 $ 116,000 $ 200,000 ASR: COT 4R (Production) $ 1,090,000 $ - $ - $ 1,090,000 ASR: COT-5T (Test) $ 92,000 $ - $ - $ 92,000 Defective Meter Replacements (1 112-Inch & Larger) $ - $ 40,000 $ - $ 40,000 Fire Hydrant Installations $ - $ 10,000 $ - $ 10,000 Replace Well House #2 (Gaarde Site) $ - $ 35,000 $ - $ 35,000 Sain Creek Tunnel Study: JWC Join Project $ 264,000 $ - $ - $ 264,000 Security Vulnerability Evaluations and Upgrade $ - $ 50,000 $ - $ 50,000 Walnut Street (121 st to Tiedeman) Relocate 12-Inch Line w/Street Constru $ - $ 116,000 $ - $ 116,000 Water Main Oversizing $ - $ - $ 50,000 $ 50,000 Water Reservoir Seismic Upgrade Evaluation $ - $ 70,000 $ - $ 70,000 Grand Total $ 1,974,000 $ 568,750 $ 166,000 $ 2,708,750 Water System Program FY 06-07 Sum of Amount Fund Name Project Name Water CIP Fund Water Fund Water SDC Fund Grand Total Defective Meter Replacements (Smaller Sizes) $ - $ 15,000 $ - $ 15,000 JWC Raw Water Pipeline Pre-design $ 495,000 $ - $ - $ 495,000 Meter Installations $ - $ 60,000 $ - $ 60,000 Water Main Replacements $ - $ 78,750 $ - $ 78,750 Water Service Installations $ - $ 10,000 $ - $ 10,000 Fire Hydrant Installations $ - $ 10,000 $ - $ 10,000 Walnut Street (121st to Tiedeman) Relocate 12-Inch Line w/Street Constru $ - $ 39,000 $ - $ 39,000 Water Main Oversizing $ - $ - $ 50,000 $ 50,000 550' Zone Beaverton Connection $ - $ 84,000 $ 116,000 $ 200,000 Abandonment of Pump Station No.1 $ - $ 52,500 $ - $ 52,500 ASR: COT-5R (Production) $ 1,120,000 $ - $ - $ 1,120,000 ASR: COT-6T (Test) $ 95,000 $ - $ - $ 95,000 Defective Meter Replacements (1 1/2 -Inch & Larger) $ - $ 40,000 $ - $ 40,000 Sain Creek Tunnel Study I $ 210,500 $ - $ - $ 210,500 Grand Total $ 1,920,500 $ 389,250 $ 166,000 $ 2,475,750 5/25/04 Appendix B-6 Water System Program FY 07-08 Sum of Amount Fund Name Project Name Water CIP Fund Water Fund Water SDC Fund Grand Total Defective Meter Replacements (Smaller Sizes) $ - $ 15,000 $ - $ 15,000 Meter Installations $ - $ 60,000 $ - $ 60,000 Sain Creek Tunnel Study: JWC Joint Project $ 4,610,000 $ - $ - $ 4,610,000 Water Main Replacements $ - $ 78,750 $ - $ 78,750 Water Service Installations $ - $ 10,000 $ - $ 10,000 Fire Hydrant Installations $ - $ 10,000 $ - $ 10,000 Water Main Oversizing $ - $ - $ 50,000 $ 50,000 550' Zone Beaverton Connection $ - $ 84,000 $ 116,000 $ 200,000 Defective Meter Replacements (1 112 -Inch & Larger) $ - $ 40,000 $ - $ 40,000 150th Avenue 12" Improvements $ - $ 138,972 $ 40,579 $ 179,551 ASR: COT -6R (Production) $ 1,160,000 $ - $ - $ 1,160,000 Burnham Street - 16" Line Installation $ - $ 170,000 $ 170,000 $ 340,000 JWC Raw Water Pipeline $ 2,970,000 $ - $ - $ 2,970,000 Grand Total $ 8,740,000 $ 606,722 $ 376,579 $ 9,723,301 Water System Program FY 08-09 Sum of Amount Fund Name Project Name Water CIP Fund Water Fund Water SDC Fund Grand Total Meter Installations $ - $ 60,000 $ - $ 60,000 Water Main Replacements $ - $ 78,750 $ - $ 78,750 Water Service Installations $ - $ 10,000 $ - $ 10,000 Fire Hydrant Installations $ - $ 10,000 $ - $ 10,000 Water Main Oversizing $ - $ - $ 50,000 $ 50,000 550' Zone Beaverton Connection $ - $ 84,000 $ 116,000 $ 200,000 150th Avenue 12" Improvements $ - $ 138,972 $ 40,579 $ 179,551 Burnham Street -16" Line Installation $ - $ 60,000 $ 60,000 $ 120,000 JWC Raw Water Pipeline $ 2,970,000 $ - $ - $ 2,970,000 Defective Meter Replacements $ - $ 15,000 $ - $ 15,000 Defective Meter Replacements 1 1/2 inch & Larger) $ - $ 40,000 $ - $ 40,000 Grand Total $ 2,970,000 $ 496,722 $ 266,579 $ 3,733,301 Appendix B-6 5/25/04 UNFUNDED STREET SYSTEM PROGRAM PROJECTS Preventative and Corrective Maintenance Projects The following are brief descriptions of some of the unfunded Street System projects considered for Gas Tax Funding in FY 2003-04. • 98`* Avenue (Greenburg Road to Pihas Court) - This project will acquire right-of= $220,000 way and widen approximately 750 feet of 98"' Avenue on the west side of the street, construct curb and sidewalk and connect to an existing sidewalk on 981, Avenue at Pihas Court. Minor drainage improvements are also included in the project. Totals $2209000 The following unfunded projects are some of the major reconstruction and widening projects that are needed to accommodate the existing and future traffic on the City's arterials, collectors, and neighborhood routes: Street Major Reconstruction and Expansion Projects Category Project Project Cost Collectors and Arterials 121 st Avenue - Walnut to North Dakota $2,000,000 Walnut Street - Tiedeman to 121 st $1,600,000 121st Avenue - Gaarde to Walnut $1,800,000 Burnham Street - Main to Hall $2,000,000 Tiedeman Ave. - Greenburg to Tigard St. $860,000 Greenburg Road Construction (Shady Lane to Tiedeman Avenue) $2,530,000 72"d Avenue - Hampton to Dartmouth $2,000,000 72"d Avenue - Dartmouth to Highway 99W $2,500,000 72"d Avenue/Dartmouth Signalization (Excluding Street Improvements) $300,000 68'h Avenue/Dartmouth Signalization (Excluding Street Improvements) $200,000 Neighborhood Routes Fonner Street -Walnut to 115th Avenue $1,570,000 Tigard Street - Main to Tiedeman (south side) $990,000 Commercial Street (South side, Main St. to 95`x' Avenue) $460,000 North Dakota Street (Greenburg Road to 950' Avenue) $200,000 North Dakota Street (105'x' to Tiedeman, not including the bridge) $400,000 .Totals $195,4109,000 k,*V1 z%2004-W dp4 Wurx O sUW synem "eM - 2004-06.ax APPENDIX C Unfunded Street System Projects Page I of 1 0- E CITY OF TIGARD, OREGON RESOLUTION NO. 04-33 A RESOLUTION APPROVING EXCEPTIONS TO THE TRANSPORTATION SYSTEM PLAN STANDARDS ON CERTAIN STREET IMPROVEMENT PROJECTS WHEREAS, on September 10, 2002, City Council approved Ordinance 02-33, adopting the Tigard Transportation System Plan (TSP) that established street classifications and improvement standards for each street classification; and WHEREAS, City Council finds that certain proposed streets improvements could be best accomplished if constructed to standards that deviate in certain aspects from the TSP standards. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The following proposed street improvements, differing from the TSP standards, are approved for implementation as City projects only: ■ SW Walnut Street from SW 116`h Avenue to SW Tiedeman Avenue will be improved within a sixty-foot right-of-way and without landscaped strips. Medians may be considered where appropriate along this segment of street. SW Walnut Street from SW 135th Avenue to 350 feet west of SW Gaarde Street will be improved within a minimum sixty-foot right-of-way and generally without landscaped strips, except in those areas where landscaped strips are feasible for installation. Medians may be considered where appropriate and feasible along this segment of street. ■ SW Walnut Street from 350 feet east of SW Gaarde Street to SW 122nd Avenue will be improved within a minimum sixty-foot right-of-way and generally without landscaped strips, except in areas where landscaped strips may be feasible. Medians may be considered where appropriate and feasible along this segment of street. ■ SW 121St Avenue from Quail Creek Lane to SW Tippitt Place will be improved within a minimum sixty-foot right-of-way and without landscaped strips, except in those areas where strips are feasible for installation. Medians may be considered where appropriate and feasible along this segment of street. SECTION 2: Developers that may initiate projects along these street segments will be required to meet the TSP requirements, unless they can provide sufficient justification for conforming to the approved plan. SECTION 3: This resolution is effective immediately upon passage. PASSED: This S day of 2 r Mayor City of Tigar ATTEST: (~z City Recorder - City of Tigar RESOLUTION NO. 04 -.3,3 Page 1 of 1 Tigard FY 2004-05 Capital Presentation Overview improvement Program • Formulation Process • Program Areas • Proposed Projects • Staff Recommendation 8.2004 Formulation Process Program Areas • CIP Overview - Focus on Tigard Street System Program (December 4, 2003) • Citywide meeting (January 14, 2004) Sanitary Sewer System Program • Planning Commission (February 2, 2004) Storm Drainage System Program • City Council (February 17, 2004) Parks System Program • Finalize Project List (March -May 2004) Water System Program • Presentations in May and June 2004 City Facilities System Program Pavement Overlays i Street Projects •110"' Avenue (Fairhaven to Park Street) -Park Street (110th to Watkins Avenue) I i -Derry Dell Court (Park St to Watkins) -James Court (Howard Drive to end) -Ventura Ct (Barbara Lane to Ventura Dr) -121St Avenue (Ann St to Springwood Dr) 1 Pavement Overlays Tiedeman Ave Railroad Crossings 4 (south of North Dakota Street) • 66th and 671h Avenues (south of Oak Street) j Burnham Street (Main Street to Hall Blvd) %200 feet of street reconstruction ayr' Mapleleaf Street (72nd to 71St Avenue) Adjustment of ? Fern Street (138th Avenue to 135th railroad tracks to Avenue) match • 72nd Avenue (Fir Loop to Hunziker St) j McDonald Street @ 99W Hall Boulevard @ Mcdonald a ~ ,a W Widening of Widening of McDonald 71 Hall at -0 Street to _ McDonald to add aright- K' add a right- j turn lane a turn lane zz•f Commercial Street (95th Avenue to Main Street) Sidewalk Projects t Projects anticipated in conjunction with Widening on TriMet projects (support of the MOU with -.:..M north side to o provide a TriMet) pedestrian x; i WaikWaYto Sidewalk improvements for Main _ Pedestrian connections between transit stops t r;*r : C\ CDBG Funding and key activity centers with Gas Tax - Extension of sidewalks to schools for safer school access from residential areas 2 Bull Mountain/Roshak Intersection Gaarde Street -Phase 2 Project status • Proposed Improvements f :~E y • Construction schedule - Reconstruct the existing - Project began March 2003 pavement - Provide larger turning - Street closure: March through June 2004 radius - Add fuming lane and - Paving completed from Highway 99W to gravel shoulder 121 st - Re-stripe the Intersection - Underground drainage - 121st Avenue to Whistler's Walk in progress ork to accommodate - Projected Completion: July 2004 wWenUsg Gaarde Street - Phase 2 Walnut Street (116th to Tiedeman) Project status Design & Right-of-way Nearing Completion Proposed Improvements - Two travel lanes with center-tum lane - Bike lanes & sidewalks on both sides - Streetlights - Underground Under Construction existing utilities 1215' Avenue (Quail Cr. Ln to Tippit) 121St Ave & Walnut Street Design and Right-of-way Project status • Proposed Improvements Design - Two travel lanes with center-tum lane -Completed -June 03 - Bike lanes on both Right-of-Way sides - Sidewalks on both _ Rights-of-way acquisition in progress sides - Streetlights Construction - Underground existing utilities - No funding available yet 3 Wall Street LID Hall Blvd/ Wall St Intersection (Hall Blvd to Hunzlker Street) - Proposed for construction through the Phase 1 is half-street improvements formation of an LID o along new library frontage (completed) - Preliminary Engineers Report (60% Phase 2 is construction of 425 feet of complete) presented to Council March 23rd - Council delayed decision pending the at- Wall Street grade crossing application hearing - Applications submitted for: • Environmental permits - At-Grade Crossing application hearing • Comprehensive Plan Amendment upcoming Hall Boulevard Improvements Project status Walnut Street Extension - New street connection strongly recommended in the TSP - Corridor study needed to determine feasible corridor - Once corridor is identified • Connection from the commuter Rail parking lot can be established • Issues can be addressed: Crossing of Fanno creek. crossing of railroad tracks, etc, Walnut Street (135th to 121St) Exceptions Approved • Washington County MSTIP-3 project Exceptions to the Transportation System Plan • Will widen to 44 feet with curbs, sidewalks Standards approved via Resolution No. 04-33 for projects: and storm drainage - Walnut Street (1161h to Tiedeman) • City to participate with upgrades to water - walnut street (122nd to Gaarde street) system, sanitary sewer extension, and - Walnut Street (1351h to Gaarde Street) underground utilities - 12131 Avenue (Quail Creek Lane to Tippit Place) • Landscaped planters installed where feasible 4 Greenburg Road Widening Main Street Projects • Federally funded MTIP project (design and land Main Street/Burnham Street Stop Sign acquisition) s Elimination of one parking space • Widening from • Creation of curb-out and relocation of stop sign Washington Square • New pavement markings Drive to Tiedeman Main Street/Commercial Street Curb Avenue to 5 lanes Return Modification • Project design by consultant upcoming Commercial Street sidewalk project Storm Drain Pipe Rehabilitation • About 6,000 feet of damaged pipes require continuous repair or maintenance Storm Drainage Projects Project scope - Rehabilitate approx. 1,000 feet of pipe using trenchless pipe replacement method - Use Cured-in-Place Pipe (CIPP) trenchless construction method - Continuing program till completed L Citywide Sanitary Sewer Extension Program n • Install sewer mains to provide over 200 services to existing homes. Proposed new Sanitary Sewer Projects districts include: • O'Mara/Edgewood -Approx. 48 services 9 121st (Carmen Street to Marion Street) - Approx. 73 services U • 100th! Murdock/ Sattler -Approx. 71 services • 117th (Cole Lane to end) -Approx. 6 services Walnut (Near 132nd Ave.) - Approx. 3 services • Fem Street (1351" and 1381h) - Approx. 7 services 5 Sanitary Sewer Projects Sewer Extension City Facility Projects C P213t at 1 Avenue ■Lar~ City Facility Projects New Library Project • Complete the new Library construction = • Remodel Project I - City Hall and Existing Library Building - Includes HVAC System Replacement - Includes seismic upgrades • Water Building Space Study tt • City Hall Driveway Repair ; L Parks Projects is n • Fanno Creek Trail - Grant to Main Street 4 Parks Projects - Hall Blvd to wall Street • Fanno Creek Park Shelter • Tualatin River Trail • Skate Park (from donations primarily) • Master Plan and SDC Updates 6 Water Projects • 3 MGD Reservoir at 550-foot elevation Water Projects • Defective meter replacements • Water main replacement Installations • Security vulnerability evaluation and upgrades • Reservoir structural repairs • Water tine replacements • Aquifer storage and recovery projects Staff Recommendation • That the City Council approve the proposed FY 200405 Capital Improvement Program • Approved projects will be implemented during FY 2004-05 beginning July 1, 2004 7 AGENDA ITEM No. 6 Date: June 8, 2004 PUBLIC HEARING TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: Consider a Resolution Certifying that the City Provides Services Qualifying for State Shared Revenues Due to Time Constraints City Council May Impose ' A Time Limit on Testimony 1 I:WDM\GREER\CITY COUNCIL\CCSIGNUP\PH TESTMNY STATE SHARED REVENUES.000 AGENDA ITEM No. 6 Date: June 8, 2004 PLEASE PRINT Pro onent - (Speaking In Favor Opponent - S eakin A ainst Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM # 60 FOR AGENDA OF June 8.2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES PREPARED BY: Craig Prosser DEPT HEAD OK CITY MGR OK/ ISSUE BEFORE THE COUNCIL Shall the City Council approve a resolution certifying that it provides certain services making it eligible to receive state shared revenues? STAFF RECOMMENDATION Staff recommends approval of the attached resolution. INFORMATION SUMMARY The City has estimated the receipt of the following state shared revenues FY 2004-05 FY 2003-04 Cigarette Tax $ 87,462 $ 86,377 Liquor Tax $ 409,690 $ 381,386 State Gas Tax $1,770,000 $1,775,400 The state requires the City to certify its eligibility to receive these revenues by stating that it provides more than four of the services listed in ORS 221.760. The City does provide a sufficient number of required services and is therefore eligible for receiving the state shared revenues. The services the City provides include police protection, street construction, maintenance, and lighting; sanitary and storm sewers; planning, zoning, and subdivision control; and water utility. Approval of the attached resolution will meet the state requirement of certification. OTHER ALTERNATNES CONSIDERED Not accept the revenues from the State of Oregon. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY I Acceptance of these revenues will assist in funding of City goals and strategies. ATTACHMENT LIST Certifying resolution. FISCAL NOTES Approval of the resolution would secure $2,267,152 in revenue to the City. AGENDA ITEM No. 7 Date: June 8, 2004 PUBLIC HEARING TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: Consider an Ordinance Declaring the City's Election to Receive State Revenues Due to Time Constraints City Council May Impose A Time Limit on Testimony BADBAGREEMITY COUNCIUCCSIGNUPIPH TESTMNY RECENE STATE REVENUESMOC AGENDA ITEM No. 7 Date: June 8, 2004 PLEASE PRINT Pro onent- S eakin In Favor Opponent - (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. y ' AGENDA ITEM # FOR AGENDA OF June 8.2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES PREPARED BY: Craig Prosser DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the City Council approve an ordinance declaring the City's election to receive state revenue sharing funds. STAFF RECOMMENDATION Staff recommends the approval of the attached ordinance. INFORMATION SUMMARY The City has estimated the receipt of $246,124 of state revenue sharing in the FY 2004-05 budget. Such funds are available from the state for those cities that meet certain requirements. The requirements include having a public hearing before the Budget Committee and a public hearing before the City Council. The hearing before the Budget Committee was held on May 3, 2004. Approval of the attached ordinance will meet the state requirements for the City's election to receive these funds. OTHER ALTERNATIVES CONSIDERED Not accept the revenues from the State of Oregon. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Acceptance of these revenues will assist in funding City goals and strategies. ATTACHMENT LIST Ordinance declaring City election to receive state revenue sharing funds. FISCAL NOTES Approval of the ordinance would secure $246,124 of revenue for the General Fund. AGENDA ITEM No. 8 Date: June 8, 2004 PUBLIC HEARING TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: Consider a Resolution Adopting the Budget, Making Appropriations, Declaring the Valorem Tax Levy and Classifying the Levy as Provided by ORS 310.060(2) for Fiscal Year 2004=2005 Due to Time Constraints City Council May Impose A Time Limit on Testimony [AADMIGREEMMY COUNCIUCCSIGNUPTH TESTMNYAPODTING BUDGETAOC AGENDA ITEM No. 8 Date: June 8, 2004 PLEASE PRINT Pro onent- (Speaking In Favor Opponent - (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. i i Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM # FOR AGENDA OF June 8, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION OF THE CITY OF TIGARD ADOPTING THE BUDGET MAKING APPROPRIATIONS. DECLARING THE VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060 (2) FOR FISCAL YEAR 2004-05 PREPARED BY: Craig Prosser DEPT HEAD OK J CITY MGR OK ISSUE BEFORE THE COUNCIL Oregon Local Budget Law requires that a budget for the following fiscal year be adopted by the City Council prior to July 1, after approval by the Budget Committee and after a public hearing has been held before the City Council. STAFF RECOMMENDATION Staff recommends adoption of the FY 2004-05 Budget. INFORMATION SUMMARY The Tigard Budget Committee (comprised of the City Council plus five citizens) held five meetings on the City Manager's Proposed FY 2004-05 Budget in April and May, 2004. On May 24, 2004 the Budget Committee approved the Proposed Budget with amendments and forwarded the Budget to the City Council for adoption. The Schedule of Appropriations reflects these amendments along with minor adjustments in transfers between funds that were necessitated by changes in the City's cost allocation plan to implement the Budget Committee's amendments. Oregon Local Budget Law gives the governing body of the jurisdiction authority to make certain changes in the Approved Budget prior to Adoption. The City Council may adjust resources or expenditures up or down as long as the increase in a fund does not exceed 10% of the fund total. No adjustments to the Approved Budget have been proposed. The total FY 2004-05 City of Tigard Budget will be $78,073,948. C OTHER ALTERNATIVES CONSIDERED Since no amendments have been proposed, no other alternatives are being considered. By Oregon law, the FY 2004-05 Budget must be adopted by the City Council prior to July 1, 2004. i i VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The Approved Budget reflects the Vision Task Force Goals. ATTACHMENT LIST Resolution Adopting the Budget Exhibit A (Schedule of Appropriations) FISCAL NOTES The Approved Budget includes total appropriations of $78,073,948. The resolution also levies general property taxes at the City's permanent of $2.5131 per thousand and levies general obligation debt service property taxes in the amount of $721,642. FY 2004-05 Approved Budget City of Tigard • Proposed Budget published on April 26, 2004 Budget FY 2004-05 •-ngard Budget Committee held 5 public meetings on April 26, May 3, May 10, May 17, and May 24 June 8, 2004 • Budget Committee amended Proposed Budget and Approved it on May 24, 2004 • Budget Is now before City Council for final adoption FY 2004-05 Approved Budget • Major Issues -Financial Future Budget Overview -Library Services & WCCLS Levy - Police staffing -Sanitary & Storm Sewer Service Area Expansion - Labor Negotiations -Bull Mountain Annexation FY 2004-05 Approved Budget FY 2004-05 Approved Budget r • Operating Budget • Capital Budget h -Expenditures are up 9.8% -Up 34.4% $7.1 million -Number of authorized positions Is up 6.2 -Major projects include: . FTE • Completion of new Library -Causes Alberta Rider school site reservoir and related Primary Improvements (depending on TTSD school Opening of the new Ubrary construction schedule) - Filling vacant positions In Police A new Intersection at Hall Blvd. and Wall St. to Expansion of Sanitary and Storm Sewer service areas support the New Library • Additional staffing and resources In Building Expansion of the citywide sewer extension program Inspection program Joint Water commission Projects 1 9 Tigard Property Tax Rate FY 2004-05 Approved Budget Bemis IiR Current Revenues 555,768,687 t~ ssu 3723) >om a.~ t w..R...... rnP.•,r... Orn is" testa Z 'w IbWGua sit V= Stood 7 e.w G.N. ~a~'•9 som ratan 4 Pn...rv,:. 3•. IYao QIffi SLID Stm 5 3" i,Nnr.w> B..ft "M "M a QR,YR low SDIH Um 7 RNN.•u.y. n &FM ate stow S37m a x - awfmt SI=S SM S e.u.r.w tUdtfa S=LR 3I5M sm D i:..! 0.r.YM.., I...a Wbfi RM S23ID laid SHbt 2e1311 .4 K t\Y,P...4 IK inwr~.! C~.ryw 1AM ¢'ES Std D AG..i.wa R•. ftVW Inset »mt sm 11 R...... i.,- rs. ft*_ 94V 31® E f• w±• WAS two - i'•~'.! l j 4 ;~;.d'G F' `S FY 2004-05 Approved Budget Service Impacts Pr.X-6yewSwrcs - Police TRW Op..d S EwketyDet-U. d • Fully staffed S30.129.146 • Proactive policing • Reduced overtime requirements f. '36% - Library • New facility will open this summer • Thanks to generosity of Curtis Tigard and his late sister, Grace T. Houghton temporary funding ...N, available for 3 months °'"N""'' •N~ • • Open hours will drop from 59 hours per week to only NY / .Nr f 54 r••'~ •`-..1 • Reductions in programs _r a,x a Service Impacts Service Impacts -Public Works -Engineering ♦Sanitary and Storm Sewer • Improved street maintenance • Add staff and begin work to expand service area under Cws contract -Community Development ♦ Water • Increases staff support In Building Inspection to • Water provided by Joint Water Commission (JWC) In addition to City of Portland Improve coordination and review • Begin construction of Alberta Rider school site reservoir (depending on TTSD construction schedule) -Mayor & Council & City Administration • Contributions to capacity-Increasing projects of Cityscape will continue to be malted out 9 times per JWC year w.3 , .jr BUM 2 Financial Forecast ♦ Purpose Financial Forecast -set financial context for the year - Frame budgetary discussion - Determine long-term impacts of short- term decisions E~ General Fund Road Funds MWT " rrzwsr~,wr r.or arwre.r h.►cr [w•~ rwr u.rw •a.r ru.b nq.sw e.r~ rur u....s. T.t74 y r.: g'..h ,~1~'Y1MY~M1~h Development Funds Water Funds rTirrlM MW brat fYIOKM RnIrtY1lY~ww u..rernti wm wrw ~ n.frr fl.a~y n.~e ~rrs~ r..ha.auera w~a 4~..r~ um.. _ u... i _ va na 3 Sewer Funds Future Issues aydr.d ♦ Labor Negotiations Mediation Adjustments via contingency ♦ Library Level of service desired vs. funding available ♦ General Fund Projection Potential need to reduce costs/services • Obtain additional revenues ♦ Bull Mountain Annexation No costs or revenues built Into budget Operating surplus vs. capital deficit a 4 AGENDA ITEM # "I FOR AGENDA OF June 8, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Consider a Resolution Adopting the Master Fees and Charges Schedule Which_ Replaces Resolution No. 03-25 and All Subsequent Amendments to Date. PREPARED BY: Michelle Wareing DEPT HEAD OK' _ CITY MGR OK ISSUE BEFORE THE COUNCIL Should the City Council approve a resolution to adopt the Master Fees and Charges Schedule? STAFF RECOMMENDATION Staff recommends that Council adopt the resolution. INFORMATION SUMMARY Tigard Municipal Code (TMC) 3.32.050 requires that the City Council review fees and charges annually. The Master Fees and Charges Schedule, which contains all citywide fees and charges, was first adopted on January 22, 2002 and has since been updated numerous times. The purpose of the Schedule is to streamline the review process and minimize the number of resolutions and ordinances relating to fees and charges. Staff has reviewed the Schedule and is proposing a few new fees and changes to specific, existing fees. There are various reasons for the proposed changes. Several of the fees are either adjusted annually by previously approved formulas or set by other agencies. Other fees are no longer adequately recovering the City's cost to provide services. Finally, some fees are related to services that the City is providing, but a fee has not been charged in the past to recover the cost of these services. Below is a summary of proposed fees and changes. Community Development Section: • Sanitary Sewer Connection Fee - set by Clean Water Services. • Planning Fees - updated annually using the Cost Construction Index (CCI) for Seattle that is published in the April ENR issue; the April 14, 2004 ENR listed the CCI for Seattle as 3.3%. • Minor Land Partition Final Plat Review Fee - new fee, not recovering costs • Plat Name Change Fee - new fee, not recovering costs • Subdivision Final Plat Review Fee - not recovering costs Engineering Section: • Fee in lieu of bicycle striping - new fee, recover cost of City providing service instead of developer. Finance Section: • Room Reservation Fee - new fee, added rental fees for the new Community Room and Conference Room in the new Library. Police Section: • Vehicle Release Fee (Towed Vehicle Impound) - not recovering costs. Public Works - Water Section: • Sanitary Sewer Service - set by Clean Water Services System Development Charge Section: • Park System Development Charge - adjusted annually in January based on a formula previously approved by Council • Traffic Impact Fee - set by Washington County The proposed new fees are bolded and the current fees are struck through in Exhibit A of the resolution. Only those fees listed above will be adjusted; all other fees listed in Exhibit A will remain as is. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST • Resolution and Exhibit A, the Master Fees and Charges Schedule with proposed changes. • Memo from Kim McMillan regarding the Minor Land Partition Final Plat Review Fee, Plat Name Change, and Fee-in-Lieu of Bicycle Striping. • Memo from Dick Bewersdorff regarding Subdivision Final Plat Review Fee. • Memo from Chief Bill Dickinson regarding the Vehicle Release Fee. FISCAL NOTES There are no additional costs attached to these changes. These new fees and increases in existing fees are not reflected in the FY 2004-05 Adopted Budget. CITY OF TIGARD Engineering Department Shaping .4 Better Community MEMORANDUM CITY OF TIGARD 13125 SW Hall Blvd. Tigard, OR 97223 Phone 503-639.4171 Fax: 503-624-0752 TO: Craig Prosser, Finance Director FROM: Kim McMillan Private Development Review Engineer DATE: 5/17/04 SUBJECT: Request for MLP (Minor Land Partition) Final Plat Review Fee Request for adding a Plat name change fee Request for Fee-in-Lieu of Bicycle Striping MLP Final Plat Review Fee: In the past, we have not been assessing the final plat review fee for partitions because the County did not charge this fee. However, we have found that the review time necessary for Minor Land Partitions is about the same as that required for Subdivisions. This review includes staff time by the Engineering Tech 1, Senior Engineering Technicians, City's Surveyor, the current planner, and the Private Development Review Manager. I therefore propose that the City establish a fee per plat review for MLPs, which will be the same amount as required for Subdivisions. Plat name change fee: A developer of a subdivision that was under review requested they to be allowed to change the plat name. This request was due to the project being purchased by a home builder that wanted to use a different name for marketing purposes. We did not know how much staff time it would take to change all of the City files/records that would be affected. A deposit of $2,500 was collected and staff was asked to track the time spent on changing both paper and electronic files. Actual staff time expended approached $250. We refunded $2,250 to the developer. In discussions with the City Engineer and Engineering Technician we felt that $250 would cover costs of most Plat name changes, regardless of when in the process this request is made. Therefore, with the proposed fee of $250 we could have a flat fee for all future requests. Fee-in-lieu of Bicycle Striping: The City has a Bicycle Master Plan for existing and proposed bicycle routes. If a project application comes in I check to see if the frontage is along a designated bicycle route. If the frontage is along a bicycle route and the bicycle striping and pavement markings are not already in place, it is the responsibility of the developer to provide these. In many cases the project would be the first to install the bicycle pavement markings along that section of street and it is not practical to have small sections of streets with bike lane markings. Therefore, we have said in our Pagel of 2 Land Use comments that while it is not practical to install the markings with the development it is appropriate to have the applicant pay a fee-in-lieu of striping. The fee will be deposited into the Gas Tax fund and will be used for Capital Improvement Projects that include bicycle striping and pavement markings expenditures. There are four items that are included in the striping fee-in-lieu: 1) 8-inch white stripe @ $2.50/lf of frontage; 2) Mono-directional reflective markers @ $4.00 each spaced at approximately 40 ft on-center; 3) Bike lane legends @ $175 each, usually just located at the beginning of the bike lane and 4) Directional mini arrows @ $100 each, also located at the beginning of the bike lane. The fee-in-lieu provides a mechanism for the developer to meet his improvement obligation, while allowing the pavement striping and marking to be done with a larger project in the future. c: Gus Duenas, P.E., City Engineer Tom Imdieke, Finance Michelle Wareing, Finance Page 2 of 2 7~ City of Tigard CommunityDevelopment Shapings7 Better Community MEMORANDUM CITY OF TIGARD, OREGON 13125 SW Hall Boulevard Tigard, Oregon 97223 (503) 639-4171 Fax 684-7297 TO: City Council FROM: Dick Bewersdorff DATE: May 24, 2004 SUBJECT: Final Plat Fee Revision The City Attorney's office has indicated that a recent court decision requires final plat review for subdivisions to include notice and appeal opportunities. This means that final plat review would require a Type II decision rather than Type I decision now listed in the code. Because of that and fee adjustments are now being considered, it is suggested that the fee for final plat review be increased by $493 which is the amount of a Type Il decision (variance) which provides for about eight hours of staff time. Final plat review will now require a written decision and notice to all property owners within 500 feet. This increase, over and above the existing final plat fee should better cover future costs. In the future, this added process will have to be monitored to determine if it meets costs. The City Attorneys indicate that cities may seek a state legislative solution but that will not take care of the immediate increase of costs for processing a final plat. L 2 `a= y a a ~ LI MEMORANDUM DEp TIGARD POLICE DEPARTMENT RD E DATE: 04/19/04 TO: Finance attn: Craig Prosser FROM: Bill Dic SUBJECT: Request for Administrative fee revision/ towed vehicle impounds Craig, The administrative fee for processing of vehicle impoundments in accordance with ORS 809.720 needs to be adjusted to $83 to reflect actual incurred expenditure. The current administrative fee of $15 is inconsistent with the dedicated time of our personnel involved in handling the holds and releases of vehicles towed for Driving uninsured, Operating vehicles without driving privileges, and Driving while suspended or revoked. Driving under the Influence of Intoxicants (DUII) is currently being added to our procedures as requiring a vehicle release from the police dept. All Washington County police agencies now require a release for vehicles towed incident to a DUII arrest to ensure that intoxicated persons do not reclaim vehicles. In 2003, the Tigard Police Dept arrested 170 persons for DUII. Without a fee adjustment, this will have further impact on the cost of processing vehicle impounds. Police Officers spend 1.25 hours and records specialists 1.5 hours handling each ORS 809.720 impoundment. Excluding the issuance of the citation, a police officer issues and explains the tow form procedures, conducts a vehicle inventory, stands by for the tow driver and completes a written report. Upon notice of the impound, A records specialist conducts computer checks for registered owner information, enters the vehicle into LEDS/NCIC, prepares and mails certified advisory letters to the vehicle owners and lien holders. A case file is prepared and photocopies are made of all items and the report. At the time of vehicle release, the records specialist verifies proof of ownership and the driver's status of the individual seeking the release; as well as confirming current insurance for the vehicle. Again, photocopies are made of these documents prior to release authorization. Finally, the records specialist has to write the release authorization, collect the fee, issue a receipt and remove computer entry. The process I have described to you is optimistic in that there are often telephone calls with the involved parties, notarization of documents, or special arrangements that have to be made with unavailable or out of state owners. Let's not forget the potential for an appeals hearing that requires time for preparation and officer attendance. The following calculations are supportive of a need to revise the administrative fee for tow impounds. 1.25 hours @ $30.82 (top patrol officer + benefits) _ $38.53 1.50 hours @ $25.72 (top Records Specialist + benefits) = $38.58 Certified mail postage, stationary, files, copies, etc. _ $ 5.00 Total $82.11 In 2003 the Tigard Police Dept processed 575 impounds and expects that number to increase by approx 170 in 2004 (to incorporate the DUII impoundments), for a total of 745. Our costs are more than 5 times the $15 fee currently assessed for impounds and will be greater with any wage adjustments in July. I have attached a copy of the Tigard police policy regarding the towing of vehicles in accordance with ORS 809.720 and a copy of the administrative towing fees of cities throughout Oregon for your review. With your concurrence, please forward to City Council for review and adoption at the next fee schedule revision date. "r i` subject Effective Dine Number r1 5/1998 4.05 Dt`1{mt Towing of Vehicles Revised Date No. Pages a 12/2002 2 ~C~ ft ,n tr~ Accreditation Reference Ctuel'ofPolice 1Qow~0 A. 1. PURPOSE III. PROCEDURES The purpose of this policy is to establish a The towing of vehicles for violation of the below guideline for the towing of; and disposition of listed statutes, is entirely at the discretion of the vehicles under ORS 809.720. officer detecting the violation, with the following exception; If the person is taken into physical custody, then the vehicle will be towed as 11. PROVISIONS UNDER OREGON directed in G.O. #4.04 "Vehicle Impounds" and REVISED STATUTES this directive. A. ORS 806.010 (Driving Uninsured) provides ORS 806.010 - Driving Uninsured that a driver of a motor vehicle in this State on any highway or premises open to the ORS 807.010 - Operating Vehicle Without public in this State shall: Driving Privileges • Be insured under motor vehicle liability ORS 811.175 - Infraction Driving While insurance policy that meets the Suspended requirement of ORS 806.080 or provide the Department of Treasury other ORS 811.182 - Criminal Driving While satisfaction of financial responsibility. Suspended or Revoked B. ORS 806.012 (Failure to Cann Proof of Vehicles will not be towed if the sole violation is Compliance of Financial Responsibility that of 806.012 - Not Carrying Proof of Requirements) provides that a person Compliance with Financial Responsibility operating a vehicle in this state must have in Requirements. the vehicle proof of compliance with financial liability requirements. Officers towing vehicles under this section are required to issue a citation for the original reason for the traffic stop. C. ORS 809.720 (Impoundment of Vehicles) provides that a police officer who reasonably Officers towing vehicles under ORS 809.720 believes that a person is driving an uninsured shall provide the person having operated that vehicle in violation of ORS 806.010 or, is vehicle with a Vehicle Impoundment instruction operating a motor vehicle in violation of ORS form, which outlines when the officer can tow the 807.010 (Operating Vehicle Without Driving vehicle, how the person can retrieve the vehicle, Privileges) or, is operating a motor vehicle in and the person's rights to a hearing. violation of ORS 811.175 (Infraction Driving While Suspended) or, is operating a motor Notice of removal of the vehicle shall be sent vehicle in violation of ORS 811.182 certified mail in accordance with ORS 819.180. (Criminal Driving While Suspended or Revoked) may, without prior notice, order the The vehicle shall be towed by a towing company vehicle impounded until the person with right contracted by Tigard PD to remove vehicles in to possession of the vehicle complies with the violation of ORS. 806.010, ORS 807.010, ORS conditions for release and that person pays 811.175, and ORS 811.182. applicable fees for storage and towing, or the vehicle is ordered released by a hearings Release of the vehicle will be as outlined under officer. ORS 809.720 (3). This statute designates that 4.05 • Towing of Vehicles the vehicle shall be released to a person entitled to lawful possession upon proof of compliance with the financial responsibility requirements for a vehicle, proof of valid driving privileges or proof that a person with valid driving privileges will be operating the vehicle, payment of the administrative fee, and payment of all towing and storage costs. Release of the vehicle can also be ordered by a hearings officer with or without applicable costs born by the person, at the finding of valid or invalid towing by the hearings officer. Further, it allows that a person, who holds a security interest in the vehicle, may obtain release by paying the administrative fee. Hearings requested by persons having had their vehicles removed under ORS 809.720 shall be in accordance with ORS 819.190. Upon meeting the above stated requirements, a Vehicle Release Authorization will be completed and will be provided to the person entitled to lawful possession of the vehicle. Final disposition of the vehicle shall be in accordance with ORS 819.210 and shall be at the discretion of the towing company. Neither the City of Tigard nor Tigard PD shall enter into the disposition of the vehicle. i -2- ADMINISTRATIVE FEE (TOWING) SURVEY Feb-04 AGENCY FEE Albany 50 Amity 150 Aurora 150 Baker City 50 Beaverton 40 Bend 100 Benton CO SO 0 (Tow program pending) Boardman 25 (Tow company responsible for mail/contact with RO) Canby 75 Clackamas CO SO 20 Ciatsop CO SO 50 Coburg 100 Columbia CO SO 0 (no release required at this time) Cornelius 50 (pending move to $56 to match Washington County) Corvallis 65 Cottage Grove 100 Deschutes CO SO 50 $50 1st offense/$100 after Douglas County SO 100 Dundee 0 (pending ordinance adoption/est. $75) Eugene 110 Fairview 50 (pending review process/est. $100) Florence 100 Forest Grove 52 '52 bus hours/78 after hours Gilliam CO SO 0 Gervis 75 Gladstone 56 Gresham 100 Hillsboro 45 (pending review process) Hood River 25 Hood River SO 40 Hubbard 150 Independence 45 Josephine CO SO 100 Keizer 100 Klamath Falls 25 (pending review) LaGrande 50 (tow co handles notification process) Lakeview 35 Lake Oswego 40 Lane County SO 100 (pending review graduated scale for multiple offenses) Lebanon 100 Lincoln CO SO 75 Marion CO SO 75 McMinnville 50 Medford 100 Milwaukie 50 Molalla 30 Monmouth 25 Mt Angel 150 Multnomah CO SO 35 'mail first class Myrtle Point 100 Newberg 75 North Bend 75 - North Plains 100 Ontario 75 Oregon City 60 Pendleton 50 Portland 30 (plus secondary admin fee dependant upon offense $225 - $350) Port of Portland 20 Prineville 50 Rainer 50 Reedsport 100 Roseburg 100 Salem 100 Scappose 50 (pending review process/est. $100) Seaside 50 Sherwood 100 Silverton 50 Springfield 110 Stayton 125 St Helens 50 Sublimity 125 Sutheriin 100 Sweet Home 75 Talent 100 The Dalies 100 Tigard 15 Tillamook CO SO 75 Toledo 100 Troutdale 50 Tualatin 50 (pending review processlest. $75+) Turner 75 Union CO SO 50 Washington CO SO 56 Woodburn 150 Yamhill CO SO 75 $69.99 Avg of available data Washington County Agencies Washington CO SO 56 Hillsboro 45 pending review North Plains 100 Sherwood 100 Forest Grove 52 78 after hours Banks 0 No response Tigard 15 Beaverton 40 Gaston 0 No response ' Tualatin 50 pending review process/est. $75+ King City 0 No response Comeilius 56 pending move to match WCSO $57.11 Avg available data a AGENDA ITEM # FOR AGENDA OF June 8, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Action on Water Contract PREPARED BY: Dennis Koellermeier DEPT HEAD OK A@~-~CITY MGR OK ISSUE BEFORE THE COUNCIL Council needs to take action related to water contracts. STAFF RECOMMENDATION Implement Council's position on contract. INFORMATION SUMMARY The current water sales contract with the City of Portland is due to expire June 30, 2007. The contract calls for notice of the intent of either party to terminate 3 years prior to that date. Should the City elect to give notice, this notice is due June 30, 2004. OTHER ALTERNATIVES CONSIDERED Terminate contract; request an extension to the contract; allow existing contract to renew automatically. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Obtain a long term source of water ATTACHMENT LIST None FISCAL NOTES Tigard currently purchases approximately $2.2 million of water annually.