City Council Packet - 04/13/2004
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CITY OF TIGARD
OREGON
TIGARD CITY COUNCIL
MEETING
April 13,2004
COUNCIL MEETING WILL BE TELEVISED
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13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772
Agenda Item No. o d
Meeting of 5 I I D
COUNCIL MINUTES
TIGARD CITY COUNCIL MEETING
April 13, 2004
Meeting called to order at 6:30 p.m. by Mayor Dirksen.
City Council Present: Mayor Dirksen; Councilors Moor, Sherwood, Wilson, and Woodruff.
• STUDY SESSION
> PRESENTATION ON LOCAL CONTRACT REVIEW BOARD (LCRB)
FUNCTIONS, RULES, AND RESPONSIBILITIES
Financial Operations Manager Imdieke and Buyer Barrett presented Council
with information on this agenda item, which was an infonmal discussion on the
function, rules, and responsibilities of the LCRB. Highlights of the points noted
by Mr. Barrett were distributed In a handout, which Is on file with the City
Recorder. Mr. Barrett advised of new rules and laws that resulted from the
reworking of ORS 279 by the 2003 State Legislature. These new regulations
will go into effect in March 2005. Staff will present the LCRB with proposed
changes to the City's policies In early 2005. Mr. Barrett reviewed some of the
changes.
> METRO TIPPING FEES AND EXCISE TAX
Financial Operations Manager Imdieke presented Council with information on
this agenda item. A memorandum from Mr. Imdieke to City Manager
Monahan explaining the Metro Solid Waste Tip Fee and Excise Tax is on file
with the City Recorder. An excise tax is being considered by Metro (increase
of $2 per ton of solid waste) to support regional parks and the Convention
Center. In addition to the increase in excise tax, Metro is also looking at
increasing other components of the tip fee and the transaction fee (currently
$67.18/ton with a $6 transaction fee) for a total rate increase of about
$5.12 per ton.
Metro Staff, in informal conversations, have advised that it is the intent of
Metro to keep haulers in the region financially whole from any increase in the
excise tax, which would mean a pass through charge to customers. This might
be an addition of a separate item on a garbage bill and labeled as such or it
might become part of the rate setting process that local jurisdictions use to
establish rates. Regardless, rates will need to be reviewed because of additional
costs associated with the increase in tip fees. One City of Tigard hauler has
already approached the City to request a rate review. Metro President
Tigard City Council Meeting Minutes - April 13, 2004 Page 1
71
Bragdon and Metro Councilor Hosticka have Indicated that they would be
willing to visit with Council on this matter. After discussion, Council consensus
was for staff to contact Mr. Bragdon and Mr. Hosticka to determine If they
would be available to meet with the Council on April 27, 2004. Mr. Imdieke
said he would also get some feedback from the haulers for the Council°s
review.
> DISCUSS THE COMMUNITY-WIDE PARK AND RECREATION
ASSESSMENT SURVEY PROCESS
Parks Manager Plaza reviewed this Item with the City Council. Quotes were
received for the above-referenced survey. The lowest, qualified quote was
received from Public Affairs Counsel at $8,787. No new funds need to be
appropriated for this survey; the funds for this project will come from existing
funds In the General Fund (Parks Division - Contractual Services). References
for Public Affairs Counsel were outstanding. At the April 27, 2004, Council
meeting, staff will request that Council authorize the City Manager to contract
with the Public Affairs Counsel to do this survey. Mr. Plaza distributed a
brochure from the Public Affairs Counsel about public opinion research; a
copy of the brochure is on file with the City Recorder.
Mr. Plaza noted the survey could be conducted in early or mid June.
Council reviewed a draft list of survey questions. (This list is on file with the
City Recorder.)
Councilor Wilson commented that it would be timely to hear how residents
feel about greenspaces - what is their level of support. He referred to his
concerns about designating areas as greenspaces with regard to takings/equity
issues.
Councilor Woodruff referred to the Skate Park project. He'd like to know
whether citizens want to see funding allocated for this effort or should funding
be through donations only?
s,
i Mayor Dirksen suggested that the third question on the draft list be listed as
i separate questions. In addition, Councilor Wilson would like survey
respondents to be asked whether they were satisfied with the status quo with
' regard to parks and recreation.
Mr. Plaza advised that Council would have an opportunity to review the
questions before the survey is administered.
Tigard City Council Meeting Minutes - April 13, 2004 Page 2
City Manager Monahan commented that the survey would be conducted
shortly after the May 18 election, which might have some Influence with how
respondents react to the questions asked.
The Parks and Recreation Advisory Board is hopeful that If there Is support for
parks and recreation funding in the community, that a ballot measure would be
placed on the November 2004 ballot.
Council consensus was for staff to proceed with the survey process.
> ADMINISTRATIVE ITEMS
City Manager Monahan reviewed the following:
o Changes for the Agenda Include:
■ Added an Executive Session (see below - anticipated to convene
when the Business meeting concludes)
■ Added a discussion Item in Study Session: Metro Tipping Fees and
Excise Tax (see above)
• Added a proclamation to declare April 24, 2004 as Vision and
Hearing Day (Item 2.3 - all proclamations are attached)
• Tigard Area Chamber of Commerce President Dan Murphy was
unable to attend to give his monthly report during the Visitor's
Agenda; he plans to be at the Council meeting on May 1 1
o Distributed e-mail communications and a copy of the transcription of a
portion of the March 16 City Council Workshop meeting regarding the
Washington County Intergovernmental Agreement proposals and the Bull
Mountain Annexation Plan process.
o Shining Stars Banquet: April 30, Greenwood Inn; No host bar @ 6 p.m.;
Dinner at 7:30 p.m.; Cost $35 each - (Table(s) for Tigard? A table seats
8 - Silent Auction/Oral Auction. (In 2003, City did not pay for
attendees; however, City can coordinate the City's table(s) for those who
desire to attend.) Mayor Dirksen and Councilors Moore and Sherwood
indicated they would reserve two tickets; Councilor Woodruff one ticket;
Councilor Wilson will check his schedule and advise.
' o Mayor's Prayer Breakfast - Wednesday, May 5, 7 - 9:15 a.m. -
Greenwood Inn. Mayor Dirksen will attend. Councilor Woodruff said he
could attend and Councilor Wilson will advise. (City pays for attendees;
the Mayor's ticket is complimentary)
The Study Session recessed at 7:26 p.m.
Tigard City Council Meeting Minutes - April 13, 2004 Page 3
1. BUSINESS MEETING
1.1 Mayor Dirksen called the City Council 8z Local Contract Review Board to
order at 7:34 p.m.
1.2 Roll Call: Mayor Dirksen; Councilors Moor, Sherwood, Wilson, and
Woodruff.
1.3 Pledge of Allegiance
1.4 Council Communications a Liaison Reports:
o Councilor Woodruff advised he attended the first visioning meeting, which
will be meeting every Thursday evening for the next several weeks. He
reported that the first meeting went very well.
o Councilor Wilson gave an update on the Goal 5 review by the Tualatin
Basin Natural Resources Coordinating Committee. The public hearing was
held; however, the vote was delayed until the next Committee meeting so
the Committee has an opportunity to review the public comment. (More
information on this Committee is reported in Agenda Item 8.d. below.)
1.5 Call to Council and Staff for Non-Agenda Items: None
2. PROCLAMATIONS
• Mayor Dirksen issued the following proclamations with concurrence of Council:
2.1 Proclaim April 18 through April 25, 2004 as Days of Remembrance "For
Justice and Humanity"
2.2 Proclaim April 16 through April 18 as National Youth Service Days
2.3 Proclaim April 24, 2004 as Vision and Hearing Day
3. VISITOR'S AGENDA
• Tigard High School Student Envoy Angela Jensen presented a report on activities
at the high school.
• Mark Padgett noted concerns about political signs and urged that these signs be
• treated the same as any other signs with regard to enforcement of the City
regulations. City Manager Monahan advised that staff sent a notice to candidates
to educate them about Tigard's sign code. Enforcement of the sign code is
prioritized as follows: 1) signs impeding vision clearance; 2) signs on City
i property and 3) signs placed in public right of way. It would be a major
endeavor for staff to collect all signs.
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4. CONSENT AGENDA: Motion by Councilor Wilson, seconded by Councilor
Sherwood, to approve the Consent Agenda as follows:
4.1 Approve Council Minutes for March 9 and 16, 2004
4.2 Receive and File:
Tigard City Council Meeting Minutes - April 13, 2004 Page 4
a. Council Calendar
b. Tentative Agenda
C. Annual Solid Waste Financial Report Findings
4.3 Approve Budget Amendment #20 to Accept and Expend Community
Emergency Response Team Grant Funds - Resolution No. 04 - 21
4.4 Approve Sponsorship Agreement for the Tigard Festival of Balloons -
Resolution No. 04 - 22
4.5 Approve the 2004 Homeland Security Grant Application
4.6 Appoint Budget Committee Members and an Alternate -
Resolution No. 04 - 23
4.7 Appoint Downtown Task Force Members - Resolution No. 04 - 24
The motion was approved by a unanimous vote of Council present:
Mayor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
Councilor Woodruff - Yes
5. ANNUAL UPDATE ON THE CITY'S VOLUNTEER PROGRAM
Volunteer Coordinator Koepping and Library Volunteer Coordinator Stormont
presented the annual update on the City's Volunteer Program to the City Council.
Several volunteers also commented about their experiences as City volunteers.
Volunteers are busy in all city departments where they work alongside City employees
forming good city-community partnerships.
6. PRESENTATION ON THE POLICE CITIZENS ACADEMY
Police Community Services Officer Wolf presented an update on the Police Citizens
Academy. The 12' Academy started on April 27 and, so far, 225 citizens have
graduated. The Academy is a nine-week program designed to provide Tigard area
residents first-hand information about how their police department works. A copy of
the PowerPoint slides highlighting the major points of Mr. Wolf's presentation is on
file with the City Recorder.
7. REVIEW THE PROPOSED CAPITAL IMPROVEMENT PROJECTS FOR
FY 2004-05
City Engineer Duenas presented the staff report on the proposed Capital
Improvement Projects for 2004/05. A copy of the PowerPoint slides highlighting
the major points of Mr. Duenas' presentation is on file with the City Recorder.
Tigard City Council Meeting Minutes - April 13, 2004 Page 5
Staff began the Capital Improvement Program (CIP) formulation process for FY
2004-05 with an overview In Focus on Tigard program in December 2003. This
was followed by a Citywide meeting on January 14, 2004 to receive Input from
the public on the draft list of projects. The Planning Commission commented on
the draft list at its meeting on February 2, 2004. Staff presented and received
comments on the draft fist from City Council at Its workshop meeting on
February 17, 2004.
The list with all comments considered to date was presented to City Council as a
final opportunity for comment and modification. After this meeting, the list will be
finalized and submitted for review and approval through the City's budget
formulation process. That process includes Planning Commission and Budget
Committee review and recommendation in May 2004, and City Council approval
In ]une 2004. The approved CIP budget and project list for FY 2004-05 would
become effective July 1, 2004.
Council discussion followed on the proposed projects. Councilor Wilson noted that
he appreciated the opportunity to give put input to the Capital Improvement
Program earlier in the process.
8. COUNCIL LIAISON REPORTS
a. Metro Highway 217 Study Policy Advisory Committee - Councilor Moore
advised the Committee approved a list of study items at its last meeting. Next,
a consultant will analyze effects on the environment and citizens.
b. Tualatin Basin Water Supply Feasibility Study Policy Steering Committee -
Councilor Moore co-chairs this committee with Washington County Board
Chair Tom Brian to study the expansion of the water supply, which includes
enlarging Scoggins Dam. Consultants are analyzing the effects on the
environment and citizens so the Committee can determine how to proceed.
C. Affordable Housing Committee - Councilor Sherwood reported that the
Affordable Housing Committee is considering a real estate transfer tax for the
tri-county area; however, nothing is "on paper" yet.
d. Tualatin Basin Natural Resource Coordinating Committee - Councilor Wilson
had commented on this Committee earlier in the meeting with regard to the
potential land use changes being considered. He said he doesn't feel the
Council has been brought up to speed on the issues the Committee`is
considering and expressed concerns at the ramifications of designating as much
as one-third of all land in the metro area has protected habitat. He noted that
much of the land is already protected. He referred to property rights
implications and issues of public awareness. The Committee will be voting next
week on the draft analyses of watershed health and site specific
recommendations on fish and wildlife habitat protection. Councilor Wilson
Indicated he had reservations about voting yes, saving "...while it is nice to
Tigard City Council Meeting Minutes - April 13, 2004 Page 6
protect spaces, there Is a question of how It gets done..." The vote is an
interim decision (not final) and further refinement Is to occur over the next six
months. Council members expressed support for Councilor Wilson to vote the
way he thinks he should.
In response to Councilor Wilson's concern that the Council receive an
education on the issues being considered by this Committee, City Manager
Monahan advised he would instruct the Community Development staff to
work with Councilor Wilson. This topic will be placed on a future Council
workshop agenda and scheduled for Council review on a regular basis.
9. NON AGENDA ITEMS: None
Business meeting concluded at 9:40 a.m. and Council met to discuss the following Study
Session Items:
> REVIEW THE 2004-05 CITY COUNCIL PROPOSED BUDGET
City Recorder Wheatley reviewed information presented to the Council on the
proposed Council budget. After discussion, consensus of Council was that the
proposed budget was acceptable as presented. Council did not, however,
make a final determination on whether to continue membership in the
Westside Economic Alliance; membership costs $4,500 per year. They
discussed the value of this to the City. Councilor Sherwood commented
that the money might be better spent on other things. Councilor Wilson Is
the City's representative to Westside Economic Alliance, but is relatively
new to this group and he and the other Council members asked that this be
brought up again during the Budget Committee's discussion on the Council
budget.
> REVIEW CITY COUNCIL AND STAFF LIAISON APPOINTMENTS
No changes will be made until the results of the Mayor/Council elections in
November are known.
i > DISCUSS THE CITY MANAGER'S PERFORMANCE REVIEW (This item
was discussed in Executive Session.)
i
_ i > BULL MOUNTAIN ANNEXATION PLAN: After discussion about the
request for King City to evaluate annexation of the Bull Mountain area,
Council agreed that the letter prepared by Community Development Director
Hendryx be forwarded to King City Mayor Wilkinson. A copy of the draft
letter is on file with the City Recorder.
Tigard City Council Meeting Minutes - April 13, 2004 Page 7
10. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at
10:28 p.m. as provided by ORS 192.660 (1) (h) and (1) to discuss pending
litigation and the evaluation of the City Manager under previously established
criteria.
11. ADJOURNMENT: 10:52 p.m.
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Catherine Wheatley, Ci ecorder
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Tigard City Council Meeting Minutes - April 13, 2004 Page 8
Revised 4/13/04 - Mayor's Agenda
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PUBLIC NOTICE:
Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s).
If no sheet Is available, ask to be recognized by the Mayor at the beginning of that agenda
item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set
for a future Agenda by contacting either the Mayor or the City Manager.
Times noted are estimated; it Is recommended that persons interested in testifying be present
by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in
any order after 7:30 p.m.
Assistive Listening Devices are available for persons with impaired hearing and should be
scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please
call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications
Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
Qualified sign language interpreters for persons with speech or hearing impairments;
and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow
as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the
Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-
684-2772 (TDD - Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA - APRIL 13, 2004 page 1
AGENDA
TIGARD CITY COUNCIL MEETING
APRIL 13, 2004
6:30 PM
• STUDY SESSION
> PRESENTATION ON LOCAL CONTRACT REVIEW BOARD
FUNCTIONS, RULES, AND RESPONSIBILITIES
> METRO TIPPING FEES AND EXCISE TAX
> DISCUSS THE COMMUNITY-WIDE PARK AND RECREATION
ASSESSMENT SURVEY PROCESS
> REVIEW THE 2004-05 CITY COUNCIL PROPOSED BUDGET
> REVIEW CITY COUNCIL AND STAFF LIAISON APPOINTMENTS
> DISCUSS THE CITY MANAGER'S PERFORMANCE REVIEW
• EXECUTIVE SESSION: The Tigard City Council will go into Executive Session as
provided by ORS 192.660 (1)(h) and (1) to discuss pending litigation and the
evaluation of the City Manager under previously established criteria. Representatives
of the news media are allowed to attend Executive Sessions, as provided by ORS
192.660(3), but must not disclose any information discussed. No Executive Session
may be held for the purpose of taking any final action or making any final decision.
Executive Sessions are closed to the public.
7:30 PM
1. BUSINESS MEETING
1.1 Call to Order - City Council 8T_ Local Contract Review Board
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications 8t Liaison Reports
1.5 Call to Council and Staff for Non-Agenda Items
COUNCIL AGENDA -APRIL 13, 2004 page 2
7:35 PM
2. PROCLAMATIONS
• Mayor Dirksen
2.1 Proclaim April 18 through April 25, 2004 as Days of Remembrance "For
Justice and Humanity"
2.2 Proclaim April 16 through April 18 as National Youth Service Days
2.3 Proclaim April 24, 2004 as Vision and Hearing Day
7:40 PM
3. VISITOR'S AGENDA (Two Minutes or Less, Please)
• Tigard High School Student Envoy Angela Jensen
7:45 PM
4. CONSENT AGENDA: These items are considered to be routine and may be enacted
in one motion without separate discussion. Anyone may request that an Item be
removed by motion for discussion and separate action. Motion to:
4.1 Approve Council Minutes for March 9 and 16, 2004
4.2 Receive and File:
a. Council Calendar
b. Tentative Agenda
C. Annual Solid Waste Financial Report Findings
4.3 Approve Budget Amendment #20 to Accept and Expend Community
Emergency Response Team Grant Funds - Resolution No. 04 - 21
4.4 Approve Sponsorship Agreement for the Tigard Festival of Balloons -
Resolution No. 04 - 22
4.5 Approve the 2004 Homeland Security Grant Application
4.6 Appoint Budget Committee Members and an Alternate -
Resolution No. 04 - 23
4.7 Appoint Downtown Task Force Members - Resolution No. 04 - 24
• Consent Agenda - Items Removed for Separate Discussion: Any items requested to
be removed from the Consent Agenda for separate discussion will be considered
immediately after the Council has voted on those items which do not need
discussion.
7:50 PM
5. ANNUAL UPDATE ON THE CITY'S VOLUNTEER PROGRAM
a. Staff Report: Administration and Library Staff
b. Council Discussion
COUNCIL AGENDA -APRIL 13, 2004 page 3
8:05 PM
6. PRESENTATION ON THE POLICE CITIZENS ACADEMY
a. Staff Report: Police Staff
b. Council Discussion
8:20 PM
7. REVIEW THE PROPOSED CAPITAL IMPROVEMENT PROJECTS FOR
FY 2004-05
a. Staff Report: Engineering Staff
b. Council Discussion
8:40 PM
8. COUNCIL LIAISON REPORTS
a. Metro Highway 217 Study Policy Advisory Committee - Councilor Moore
b. Tualatin Basin Water Supply Feasibility Study Policy Steering Committee -
Councilor Moore
C. Tualatin Basin Natural Resource Coordinating Committee - Councilor Wilson
d. Other reports
9. NON AGENDA ITEMS
10. EXECUTIVE SESSION: The Tigard City Council will go Into Executive Session as
provided by ORS 192.660 (1) (h) and (i) to discuss pending litigation and the
evaluation of the City Manager under previously established criteria.
Representatives of the news media are allowed to attend Executive Sessions, as
provided by ORS 192.660(3), but must not disclose any information discussed.
No Executive Session may be held for the purpose of taking any final action or
making any final decision. Executive Sessions are closed to the public.
9:05 PM
11. ADJOURNMENT
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COUNCIL AGENDA - APRIL 13, 2004 page 4
7~
AGENDA
TIGARD CITY COUNCIL BUSINESS MEETING - STUDY SESSION
April 13, 2004 - 6:30 p.m.
13125 SW Hail Boulevard, Tigard, Oregon
The Study Session Is held In the Red Rock Creek Conference Room. Enter at the back of Town Hall. The Council
encourages Interested citizens to attend all or part of the meeting. If the number of attendees exceeds the capaclty
of the Conference Room, the Council may move the Study Session to the Town Hall.
6:30 PM
• STUDY SESSION
Note: Attorney Gary Firestone will be present at the beginning of the meeting until the arrival of Attorney Tim Ramis
at about 7:15 p.m.
> PRESENTATION ON LOCAL CONTRACT REVIEW BOARD FUNCTIONS, RULES, AND
RESPONSIBILITIES
> METRO TIPPING FEES AND EXCISE TAX
> DISCUSS THE COMMUNITY-WIDE PARK AND RECREATION ASSESSMENT SURVEY
PROCESS
> REVIEW THE 2004-05 CITY COUNCIL PROPOSED BUDGET
> REVIEW CITY COUNCIL AND STAFF LIAISON APPOINTMENTS
> DISCUSS THE CITY MANAGER'S PERFORMANCE REVIEW
> ADMINISTRATIVE ITEMS
a. Changes for the Agenda Include:
• Added an Executive Session (see below - anticipated to convene when the Business meeting
concludes)
• Added a discussion Item in Study Session: Metro Tipping Fees and Excise Tax (see above)
• Added a proclamation to declare April 24, 2004 as Vision and Hearing Day (Item 2.3 - all
proclamations are attached)
• Note: Tigard Area Chamber of Commerce President Dan Murphy cannot attend to give his
monthly report during the Visitor's Agenda; he plans to be at the Council meeting on May 11
b. Distribute e-mail communications and a copy of the transcription of a portion of the March 16 City
Council Workshop meeting regarding the Washington County Intergovernmental Agreement proposals
and the Bull Mountain Annexation Plan process.
c. Shining Stars Banquet: April 30, Greenwood Inn; No host bar @ 6 p.m.; Dinner at 7:30 p.m.; Cost
$35 each - (Table(s) for Tigard? A table seats 8 - Silent Auction/Oral Auction (in 2003, City did not
pay for attendees; however, Cathy can coordinate the City's table(s) for those who desire to attend.)
d. Mayor's Prayer Breakfast - Wednesday, May 5, 7 - 9:15 a.m. - Greenwood Inn. Let Cathy know if
you plan to attend. (City paid for attendees; the Mayor's ticket is complimentary)
• EXECUTIVE SESSION: The Tigard City Council will go into Executive Session as provided by ORS 192.660
(1)(h) and (i) to discuss pending litigation and the evaluation of the City Manager under previously
established criteria. Representatives of the news media are allowed to attend Executive Sessions, as provided
by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held
for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the
public.
Continued on back....
e. Calendar Review
• April 15 - Arbor Day - Mary Woodward Elementary - 1 P.M.
• April 15 - Library Volunteers Recognition Event - 6:30.8 p.m. (Town Hall)
• April 20 - Council Workshop Meeting - 6:30 p.m.
• April 26 - Budget Committee Meeting - 6:30 p.m. (Water Auditorium)
• April 27 - Council Business Meeting - 6:30 p.m.
• May 3- Budget Committee Meeting - 6:30 p.m. (Water Auditorium)
• May 10 Budget Committee Meeting - 6:30 p.m. (Water Auditorium)
• May 11 - Council Business Meeting - 6:30 p.m.
• May 17 - Budget Committee Meeting - 6:30 p.m. (Water Auditorium)
• May 18 - Council Workshop Meeting - 6:30 pm.
• May 24 - Budget Committee Meeting - 6:30 p.m. (Water Auditorium)
• May 26 - Council Business Meeting - 6:30 p.m.
Executive Sessoon -
The Public Meetings Law authorizes governing bodies to meet in executive session In certain limited
situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting
of a governing body, which is closed to certain persons for deliberation on certain matters."
Permissible Purposes for Executive Sessions:
192.660 (1) (a) - Employment of public officers, employees and agents,
If the body has satisfied certain prerequisites.
192.660 (1) (b) - Discipline of public officers and employees (unless affected person requests to
have an open hearing).
192.660 (1) (c) - To consider matters pertaining to medical staff of a public hospital.
192.660 (1) (d) - Labor negotiations. (News media can be excluded in this instance.)
192.660(l) (e) - Real property transaction negotiations.
192.660(l) (f) - Exempt public records - to consider records that are "exempt by law from
public Inspection." These records are specifically identified In the Oregon
Revised Statutes.
192-660(l) (g) - Trade negotiations - involving matters of trade or commerce in which the
governing body is competing with other governing bodies.
192.660(l) (h) - Legal counsel - Executive session are appropriate for consultation with counsel
concerning legal rights and duties regarding current litigation or litigation likely
to be filed.
192.660(l) (1) - To review and evaluate, pursuant to standards, criteria, and policy directives
adopted by the governing body, the employment-related performance of the
C chief executive officer, a public officer, employee or staff member unless the
affected person requests an open hearing. The standards, criteria and policy
directives to be used In evaluating chief executive officers shall be adopted by
the governing body in meetings open to the public in which there has been an
j opportunity for public comment.
► 192.660 (1) - Public investments - to cant' on negotiations under ORS Chapter 293 with
private persons or businesses regarding proposed acquisition, exchange or
liquidation of public investments.
192.660 (1) (k)- Relates to health professional regulatory board.
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AGENDA ITEM # Se55 'D r 1
FOR AGENDA OF Apri1 13, 2004
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Study Session: Presentation of the Local Contract Review Board Functions, Rules,
and Responsibilities.
PREPARED BY: Tom Imdieke/Joe Barrett DEPT HEAD OK CITY MGR OK
ISSUE BEFORE THE COUNCIL
Presentation of the Local Contract Review Board (LCRB) functions, rules, and responsibilities.
STAFF RECOMMENDATION
There are no staff recommendations for this item.
INFORMATION SUMMARY
This agenda item is an informal discussion on the function, rules, and responsibilities of the City's Local Contract
Review Board. This discussion is to serve as a briefing in the functions and responsibilities of the LCRB and the
duties afforded the Board members.
OTHER ALTERNATIVES CONSIDERED
N/A
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
This is not addressed in the City's Vision Task Force Goals.
ATTACHMENT LIST
I . Powerpoint handout.
2. TMC 2.46
i
FISCAL NOTES
N/A
What is the LC"?
• The Local Contract Review Board (LCRB) is the
mlemaking authority for purchasing &
contracting for the City.
Local Contract Review Board
Functions & Responsibilities Under TMC 2.46.030, the City Council shall
serve as the Local Contract Review Board.
• The LCRB authorizes all formal (those over
$25,000) purchases made by the City.
How LCRB relates to ORS 279 Changes to ORS 279
• Under ORS 279.055 the LCRi3 shall have all the In the 2003 Legislative session, l louse Bill 2341
powers granted to the Oregon Department of reworked ORS 279.
Administrative Services under ORS 279.011 to t Inder the reworked ORS 279, there are three
279.063. parts...
: A - Overarching
• The LCRB, as granted under ORS 279 and TMC > B - Purchasing
2.46.030 shall adopt rules governing the award of C - Public improvements I Construction
City contract and bidding procedures. The new rules and laws included in these changes
go into effect in March 2005.
Limits Types of Contracts
• One of the more significant effects relating to the The most common forms of contract the LCRB is
changes to ORS 279 will be changes to asked to authorize include:
Solicitation limits. % Public Improvement Contract
• The City's limits have not changes in years and For construction or related types orpmieets.
has effectively fallen behind the curve. men aea au prevailing wage fgof g req~ire~e v.
• The City's current limits are... : Purchase Ageement
Under $2,500- No quotes required • For the purchase of goods or trade services.
% 52.500 - 524,999- Three quotes required % Personal Services Ageement
• For the purchase ofspecialized services.
525,000 and over - Fomsal process required
• General rules is whether or not she service required specialized
• During the City's purchasing policies rewrite, schooling or skills
Staff may be asking the LCRB to raise these All template contracts have been reviewed and
limits' approved by the City's attorneys.
1
Amendments / Change Orders Changes on the Horizon
• The LCRB is also responsible for the With the changes to ORS 279, the LCRB will be
authorization of amendments and change orders asked to review and authorized necessary
to contracts that do not meet the limits allowed changes to the City's contracting and purchasing
by City policies. policies.
Under City policy, a contract may be amended up These changes, as required, will retain the
to 20% of its original value. integrity of the City's policies and allow for
• If an amendment exceeds the 20% threshold, a greater latitude for staff in contracting and
new solicitation and contract must be utilized for purchasing.
the additional work. As the changes to ORS 279 go into effect in
• The LCRB may, at its own discretion and after a March 2005, all changes must be finalized prior
public hearing, authorize and exemption to the to then.
completive bidding rules for the amendment.
Open Discussion
• Questions & Comments?
f
I
I
2
TIGARD MUNICIPAL CODE
Chapter 2.46 LOCAL CONTRACT 2.46.020 Definitions.
REVIEW BOARD.
As used in this chapter, unless the context
Sections: requires otherwise:
2.46.010 Policy. 1. "AR" means City of Tigard administrative
2.46.020 Definitions. purchasing rules adopted by the Board.
2.46.030 Board: Powers: Authority To
Adopt Rules. 2. "Board" means the City of Tigard, Local
2.46.040 Organization Of The Board. Contract Review Board.
2.46.050 Rules Of Procedures.
2.46.060 Meetings: Notice: Agenda. 3. "Competitive Bidding" means the issuing of
2.46.070 Attendance: Quorum: Voting. invitations to bid which follow the formal process
2.46.080 Decisions By The Board. for advertising, bid, and bid opening.
2.46.090 Records.
2.46.100 Administrative Authority To 4. "ORS" means Oregon Revised Statutes as
Obligate City. applicable and as amended.
2.46.110 Delegation Of Authority To
Obligate The City. 5. "Personal Services" means a contract for
2.46.120 Authorization To Advertise. services performed by an independent contractor
2.46.130 Petty Cash in a professional capacity.
(Repealed by Ord. 01-24).
2.46.140 Limitation To Expenditures. 6. "Public Contract" means any purchase, lease
2.46.150 Duties Of The City Manager. or sale by the City of personal property, public
2.46.160 Duties Of The Director Of improvements or services other than agreements,
Finance which are for personal services.
(Repealed by Ord. 01-24).
2.46.170 Purchasing From City 7. "Public Improvement" means projects for
Employees. construction, reconstruction or major renovation
on real property by or for a public agency.
2.46.010 Policy. "Public Improvement" does not include
emergency work, minor alteration, ordinary repair
1. All public contracts shall be based upon or maintenance necessary in order to preserve a
competitive bidding except as expressly provided public improvement. (Ord, 01-24 §3, Ord. 96-08;
by State law, this chapter or the rules adopted by Ord. 85-05 §3, 1985).
the Board.
2.46.030 Board: Powers: Authority To
2. If federal funds are involved in any contract Adopt Rules.
subject to this chapter, federal laws, rules and
regulations shall control in the event of conflict 1. The City Council shall be the Local Contract
with State law or this chapter. (Ord. 01-24 §2, Review Board.
Ord. 96-08; Ord. 85-05 §2, 1985).
2. The Board shall have all of the powers that
may be exercised in the State at large.
246-1 SE/Code Update: 12101
71
TIGARD MUNICIPAL CODE
3. The Board shall adopt rules governing the listen to the meeting by means of a speaker
awarding of City contracts and bidding telephone.
procedures. (Ord. 01-24 §4, Ord. 96-08; Ord. 85-
05 §4, 1985). 6. On urgent or perfunctory matters, the
Chairperson may, by telephone, poll the members
2.46.040 Organization Of The Board. of the Board. Electronic transcripts of the polling
calls will be made and retained. In the course of a
1. The Mayor shall act as the Chairperson of the poll, any member may request the matter be
Board. The President of Council shall act as the discussed by conference telephone call or deferred
Vice-Chairperson. to a meeting.
2. The Chairperson shall preside over the 7. Prior to conference telephone calls or
meetings and in the absence of the Chairperson, or telephone polls, the press and public, including
in the event a vacancy occurs, the line of persons directly interested in the subject matter of
succession shall be the same as the line of the poll, shall be given reasonable notice of a
succession which applies to the Council. (Ord. 01- place where they can listen to the meeting or poll
24 §5, Ord. 96- 08; Ord. 85-05 §5, 1985). at the time of the meeting or poll.
2.46.050 Rules Of Procedures. 8. The agenda shall be prepared by the City
Recorder.
Council groundrules will govern proceedings
of the Board where they do not conflict with these 9. Routine Board business may be conducted on
rules or statutory provisions. (Ord. 01-24 §6, Ord. the consent agenda of a regularly scheduled
96-08; Ord. 85-05 §6,1985). Council meeting. (Ord. 01-24 §7, Ord. 96-09,
Ord. 85-05 §7, 1985).
2.46.060 Meetings: Notice: Agenda.
2.46.070 Attendance: Quorum: Voting.
1. The applicable provisions of the Public
Meetings Law shall control the notice and Attendance of, at least, three Board members
character of meetings of the Board. shall be required in order for the Board to take any
action. All actions of the Board shall require a
2. Meetings of the Board may be scheduled at majority vote of the Board members present and
any time including before, during, or after a voting. (Ord. 01-24 §8, Ord. 96-08, Ord. 85-05
regularly scheduled Council meeting. §8, 1985).
L 3. Meetings shall be called in the same manner 2.46.080 Decisions By The Board.
C as a Council meeting.
1. The Board shall exercise its rule making
4. Notice of the meeting shall be given as power in the same manner that it exercises its
provided by State law. legislative power.
i
5. Meetings of the Board may be held by 2. The Board shall exercise its adjudicative
j conference telephone call after required public power in the manner provided by State law. (Ord.
t notice. The City shall make available to the 01-24 §9, Ord. 96-08; Ord. 85-05 §9, 1985).
public at least one place where the public can
2-46-2 SE/Code Update: 12101
TIGARD MUNICIPAL CODE
2.46.090 Records. (d) The obligation is for a single
complete item or contract and not a part or
1. The City Recorder or designee shall be component of a project. (Ord. 01-24 §12, Ord.
present at all meetings and shall provide for the 96-08, Ord. 85-05 § 12, 1985).
recording of all meetings and shall maintain
minutes of all meetings as required by law 2.46.120 Authorization To Advertise.
including any vote taken.
The City Manager or designee shall have the
2. The Director of Finance or designee shall authority to approve advertising for all bids. (Ord.
maintain the records and prepare findings and 01-24 § 13, Ord. 96-08; Ord. 85-05 § 13, 1985).
reports as required by the Board and the rules
adopted by the Board. 2.46.130 Petty Cash.
3. Staff reports shall be provided to each Board (Repealed by Ord. 01-24 §14, Ord. 96-08, Ord.
member in advance of the date the item is 85-05 §14, 1985).
scheduled for review. (Ord. 01-24 §10, Ord. 96-
08; Ord. 85-05 §10, 1985). 2.46.140 Limitation To Expenditures.
2.46.100 Administrative Authority To The delegated authority to obligate the City
Obligate City. shall be subject to the following limitations:
The Board shall approve all public contracts, (a) The expenditure shall be for a
personal services contracts or any other type of single complete item or contract; and
contract let by the City except as otherwise
provided by Section 2.46.110. (Ord. 01-24 §11, (b) The expenditure shall not be a
Ord. 96-08; Ord. 85-05 §11, 1985). component of a project with a total cost in excess
of $25,000, except in the case of a project which
2.46.110 Delegation Of Authority To involves a personal services contract and a public
Obligate The City, contract. If a project involves a personal service
contract and a public contract, the two contracts
The City Manager or designee shall have the shall be considered separate projects. (Ord. 01-24
authority to obligate the City without specific §15, Ord. 96-08; Ord. 85-05 §15, 1985).
Board approval provided as follows:
2.46.150 Duties Of The City Manager.
(a) The obligation has been
appropriated in an adopted budget. 1. The City Manager or designee shall establish
and maintain a centralized system for the
(b) The rules adopted by the Board purchase, contract and sale of property and
have been complied with as indicated by written services.
findings and records.
i 2. The City Manager or designee shall prepare a
(c) The public contract, personal manual which sets forth the procedures and forms
services contract or any other type of contract let to be used in the award of public contracts,
by the City does not exceed $25,000. personal service contracts, construction contracts,
and the sale of property for adoption by the Board
246-3 SE/Code Update: 12101
TIGARD MUNICIPAL CODE
by Resolution. any business for which the employee is a director,
officer, owner or employee, or any corporation in
3. The City Manager or designee shall which the City employee owns or has owned 10
implement the procedures set forth in the manual percent or more of any class of stock at any time
and, as necessary, shall recommend amendments in the preceding calendar year. (Ord. 01-24 §18,
to the manual to the Board. (Ord. 01-24 §16, Ord. Ord. 96-08)0
96-08; Ord. 85-05 § 16, 1985).
Note: The Tigard City Council directs the City
2.46.160 Duties Of The Director Of Recorder to file any revisions of chapter 2.46 with
Finance. the Washington County Board of Commissioners
pursuant to ORS 279.055.
(Repealed by Ord. 01-24 §17, Ord. 96-08, Ord.
85-05 §17, 1985).
2.46.170 Purchasing From City
Employees.
1. The purchase of any supplies, materials,
equipment, labor or services, including personal,
professional, technical and expert services from
any City employee, or any business with which a
City employee is associated shall be subject to
prior written approval by the City Manager and
approval shall be based upon findings that:
(a.) The purchase will be at the least
cost to the City;
(b.) The purchase will result in the
most efficient method to accomplish the City's
purpose;
(c.) The purchase could not lead to
any alleged violations of the Personnel Rules;
(d.) The approval of the purchase
could not lead to an adverse employer-employee
relationship should the contract be unsatisfactorily
performed; and
(e.) All rules adopted by the Board
have been satisfied.
2. For purposes of this section "any business
with which a City employee is associated" means
2464 SE/Code Update: 12101
Board
ew
Ontra~ti Reel •bilit1es
Loyal C & Res~onsl
Funct1onS
1
,EtsIB1UTY STRIP
Now- -
What is the LCD?
is the
eview (LCP'B)
B°ard
• The Local Cola ~hor ty foTpliTchasilig &
rulemaking au
contracting for the city-
City Council shall
C 2.46.0309 the eview Board.
. Under TM
ocal Contract R
serve as the L
l (these over
y
e City
• The LCD authorizes as forma
000) Purchaloes m z
X25,
WOOOW
~GIBKIT'~ $TR~
to SRS 219
LCD ~elateS
~ow Shall have all the
L CRB of
D S 29.055 ehoTegonDepa~9 ill to
. JiNaer ers granted Se~iceS under SRS
p~dminls~atlve
219.063 ' and TMC
S 2~9
ranted under ~ ~ing the award of
. The LCO ~ as g t pules gov
3 shall adOp rocedures
2.46.0 •
oty and bidding p
3
~vour a iur
now
to o-RS 279
Cha-ages session, Kouse Bilk 2341
111 the 2003 Legislative
reworked SRS 279. there are three
nder the reworked ORS 279,
U
parts
pvetarching
_ purchasing 1 Construct1On
B rovements d it, these changes
C _ public Imp
rules and la ws include ill present
The new' arch 2005. Staff go ill to effect ill M changes to the City' r • 4
the LCOwith PTOPO.sed 105 calendar Yea
of the
policies at the beg 01010
1~-1 es
n
• to t
cts he cha ~
re
'ca t ing its.
neffe • citati°n lln1
re signl~ the s°ll as
Of the Mo hanger to s nd h e
. one o 9 wi11 be c anges In yea` ~'V rs pect
t ly
o OR2 e not ch 'To e Ynay
ha e carve. ON and
11m1ts th
e City s y behind
fallen 1 period is erlod
effective 1d is 5' of
. Th 1 f °~a
eat dining th
the state s cuxr 1 5o
be ~ooQ
• hl h as
raked as g
change' nt limits are' ~ d
s carte o quotes uxeq~~re • ed
The City' ~
. $295~p -~tes requir
y Ij nder 999 - Three q requlred f f May
~2~' -Fornal Prrewrite' sta
and ovex ol1C1eS
$25 urchaSing p li 1tS
C~~ S plate
raise these
the LC-~, to
-During • 5
as "'g the
be
iAl- acts
•
~SO 1s
ryvlo
ilk. he
apt t
o~ Contx
..dorms
coonon . e
ost ~elud
the n1 oY1Ze 1
to auth ntTact s.
o of pr°1ect
sked t meat c lrements
' c Im91ove elated tYpes ° e u•
pubh tructiOla °r ($OLI) r q
F°r c°ns re~aivaswage
s a11,
Include emellt de se~'ices.
rchase Agre of g°°ds °r tra
u
~ e urchase eat
For th p , Ges weem
d s eVices. d specialized
Sonar Sell of specialize e~,ice requlle
el
the purchase ° her or n°t the s d
F °r rules is whet . ea, aY1 6
Geneva sk111s be
~1
h°ohns °T a~ b
sc acts h
GontY . o,~leys.
e.~~plato
. Ali t the City IS att
V ed by
appro
I.EGI8ILRY STttlP
Jwoop~
e prders
end~nents ~ Chang
Am
onsible for the e orders
. The D is also r e dents and chant
LC
of am .meet the limits allowed
authorization
to contracts that do nit
ols. ntract may be amended Alp
by city p
a co
. J11T deCity POVICyinal ~alue• old a
24% of its otig the 20010 Mesh _ 'for
to amen~ent exce on~act must be utilized
• If an c
new solicitation an a.~er a
al work.
the addition ay ~ at it's own discreti tOri to the
m exemP ent, '
. TheLCO • authorize an the amendm
public pearl bidding moles for
competitive
W00000001M
eS on the IAOTIZ.0-
changes the LCD Fill be
ORS 9~ changes
Wth the to cessary
and authorize ne Policies.
asked to review and purchasing
to the civ' S contracting will retain the
as required, d allow for
. These changes, POVicies an
integr~~' of the c st aff in contracting and
greater latitude for
ffect in
e
puTchasin9- SRS 2'19 g° illto the changes t0 ust be finalized Plior
March 2005, all changes n1 a
to then.
Open Di,,,,,, ion
Questions
& cnn.,ments?
9
MEMORANDUM
TO: Bill Monahan, City Manager
FROM: Tom Imdieke, Financial Operations Manag
RE: Metro Solid Waste Tip Fee and Excise Tax
DATE: April 12, 2004
Metro recently announced that as part of the FY 2004-05 Budget, an excise tax
increase of $2 per ton on solid waste to support regional parks and the Convention
Center is being considered. The excise tax is collected as part of the "tip fee" that
garbage haulers pay to dispose of solid waste on a per ton basis. The current tip fee is
$67.18 per ton with a transaction fee of $6.00.
As proposed, $1.50 of the increase will be used to maintain "existing park facilities and
for the conversion of four open spaces into regional parks, including Mt Talbert near
Milwaukie (184 acres), Cooper Mountain near Beaverton (256 acres), a 230-acre tract
west of Wilsonville, and the 27-acre Willamette Cove in North Portland. In addition, that
portion of the excise tax that is dedicated to the maintenance and operation of the Metro
park system will now become a permanent revenue source for parks rather than a
temporary increase in the excise tax when it was first adopted. The remaining $.50 of
the $2 increase is to be "earmarked to help lure new out-of-town businesses to the
Oregon Convention Center" by supporting a visitor marketing program.
In addition to the increase in the excise tax, Metro is also looking at increasing other
components of the tip fee and transaction fee that would result in an effective rate
increase of approximately $5.12 per ton. These costs that local haulers incur are
recovered through rates that are established by local jurisdictions in the region. The
Tigard City Council establishes solid waste rates that are charged by the two franchised
haulers here in the City of Tigard; Pride Disposal and Miller's Sanitary (Waste
Management).
Metro staff have indicated in informal conversations, that it the intent of Metro to keep
haulers in the region financially whole from any increase in the excise tax. In other
words, the $2 increase in the excise tax would be considered a pass through to the
residences and businesses that are customers of both Pride Disposal and Miller's
Sanitary. How this would be accomplished is still under consideration by Metro. One
concept being considered is the addition of a separate item on a garbage bill just for the
excise tax increase and would be labeled as such. Metro would require this of local
haulers with out going through local jurisdictions. Otherwise, this would become part of
M .
the rate setting process that local jurisdictions use in establishing rates. The City of
Tigard would be faced with increasing garbage rates that were a direct result of any
excise tax increase being proposed by Metro. There are pros and cons being
presented for either method proposed. However, in either case, rates will need to be
reviewed because of the additional costs associated with the increase in the tip fee
itself. One City of Tigard hauler has already approached the City requesting a rate
review because of the potential increase in disposal fees, increased fuel costs, and
insurance coverage required under the franchise agreement. The most recent review of
the haulers' 2003 financial reports showed a 9.43% aggregate rate of return. The
current Council policy on allowable rate of return provides for rate adjustments if the
aggregate profit rate falls between 8% and 12%.
Metro is now in the process of soliciting input on what direction should be taken on
billing for the increase in the excise tax. Budget hearings will be held on the Metro solid
waste budget and rates beginning in the latter part of April. It is anticipated that any
increase in the tip fee and excise tax would go into effect in September, 2004.
Although is unclear what the final decision by Metro will be and what the impact of these
increased costs will be on solid waste disposal costs and, therefore garbage rates here
in Tigard, I wanted to bring this matter to your attention as well as the City Council's
attention for any potential feedback. Metro representatives have indicated a willingness
to visit with you and the City Council. Staff is recommending that Metro Council
President Bragdon and Councilor Hosticka be invited to a Council meeting before Metro
budget decision are made.
Cathy Wheatley_ - April 13 Study Session Item - Park and Recreation Assessment Survey Page 1
From: Cathy Wheatley
To: Council
Subject: April 13 Study Session Item - Park and Recreation Assessment Survey
Honorable Mayor and Council:
Your April 13 electronic Council packet has an earlier version of the Council Agenda Item Summary for
the "Community-wide Park and Recreation Assessment Survey Process." Attached is an updated
version of the summary sheet and 1 will have hard copies of this same information for you on Tuesday
when you discuss it in Study Session.
The earlier version of the agenda item summary referenced soliciting feedback to determine if there was
a citizen preference to consider becoming part of an existing park and recreation district. The only logical
park and recreation district would be Tualatin Hills Park and Recreation District (THPRD). On Monday,
Bill Monahan received a call from Ron Willoughby, Director for THPRD. Ron asked that we do not
include any reference to joining an existing district because THPRD has received a lot of negative
feedback about their present annexation plans. To avoid controversy, they do not wish to have this issue
considered in Tigard at this time.
This updated Agenda Item Summary Sheet is the one that will be published for the public's viewing on
our website also.
Cathy
CC: Gaston, Greer; Koellermeier, Dennis; Monahan, Bill; Plaza, Daniel
AGENDA ITEM #
FOR AGENDA OF April Y3,2004
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Community-wide Park and Recreation Assessment Survey Process
CITY MGR OK
PREPARED BY: Dan Plaza 2590 DEPT HEAD OK_ 1
ISSUE BEFORE THE COUNCIL
Discuss the Park and Recreation Assessment Survey Process
STAFF RECOMMENDATION
Council consider the process for the Park and Recreation Assessment Survey.
INFORMATION SUMMARY
The Park and Recreation Advisory Board was re-established on April 22, 2003. On January 12, 2004 the Board
finalized and approved their goals. Their number one goal is to conduct a city-wide park and recreation assessment
survey. A survey will be designed to ascertain the resident's interest in, and willingness to pay for, recreation
programs provided by the City, or a newly created park and/or recreation district. The survey will also measure the
residents willingness to conduct a bond measure aimed at purchasing open spaces/wetlands/park land, and
developing parks (e.g. community/neighborhood), and facilities (e.g. skate park/recreation center, etc.). At a joint
meeting between the Advisory Board and the Council held on March 9, 2004, the Advisory Board and the Council
discussed the possibility of conducting a community-wide assessment survey aimed at the areas described above.
The Council was supportive of the survey and agreed with the Board that a survey methodology, which provides
scientifically valid data, would be preferable. Since the joint meeting, competitive quotes have been received to
prepare and conduct a phone survey, provide an executive summary (survey findings), and to have a consultant
attend up to three meetings. Council will be asked, at the upcoming April 27 Council meeting, to approve a motion
giving the City Manager the authority to hire a consultant. The executive summary, setting forth the findings of the
survey will be scheduled, if possible, for the May 25 Council meeting. The funding will come from the FY '03-'04
Parks Division budget (contractual appropriations).
The Board has determined that the following areas encompass what we need to know from the residents. The
► Board's original intent, to survey the community regarding interest in recreation programs, continues to be the
Board's highest priority.
i
1) Do the residents want recreation programs, and if so, to what extent (tots to adults, passive to active)?
2) What are the thresholds the residents are willing to pay for recreation programs provided by:
- a city recreation division
- a park and/or recreation district
- others?
3) Do the residents support a bond measure for any of the following, and what is their willingness to pay for:
- purchase of open spaces/wetlands (protection)
- purchase of land for park purposes
- development of parks (e.g. neighborhood/community/trials)
- development of facilities (e.g. skate park/recreation center/etc.)?
4) More than likely, general fund increases for additional operational costs to maintain additional land, parks,
facilities, etc. would be necessary. What are the thresholds the residents would be willing to pay for
additional operational costs?
5) If the residents express a support for, and willingness to pay for any of the above, when do they think a tax
measure(s) should be conducted?
6) Test resident's satisfaction with current situation - that being COT provides parks but no recreation programs.
7) Test resident's satisfaction re: current usage/satisfaction of parks/shelters/fields/facilities/etc.
8) Demographic data
OTHER ALTERNATIVES CONSIDERED
Not conduct the survey, or delay the survey until the next budget year.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEG
Council Goal 4 - Parks and Recreation
City Visioning Process - Tigard Beyond Tomorrow
ATTACHMENT LIST
n/a
FISCAL NOTES
n/a
1) do the residents want recreation programs, and if so, to
what extent (tots to adults, passive to active)
2) what are the thresholds the residents are willing to pay
for recreation programs provided by;
- a city recreation division (local option levy)
- a park and/or recreation district (vote to establish)
3) also, do the residents support a bond measure for any of
the following, and what is their willingness to pay for
- purchase of open spaces/wetlands (protection)
- purchase of land for park purposes
- development of parks (e.g. neighborhood/community
/trials)
- development of facilities (e.g. skate park/recreation
center/etc.)
4) more than likely, general fund increases for additional
operational costs to maintain additional land, parks,
facilities, etc. would be necessary - what are the
thresholds the residents would be willing to pay for
additional maintenance operational costs through a local
option levy
7i
1) As you know, the Advisory Board is recommending
that the Council concur with the Board and
authorize the survey.
2) If the Council decides to conduct the survey the entire
process could be completed by early to mid-June.
3) The lowest, qualified quote was received from Public
Affairs Counsel @ $8,787. NO NEW FUNDS NEED
TO BE APPROPRIATED FOR THIS SURVEY. The
funds to pay for this Project will come from
EXISTING FUNDS in the General Fund, Parks
Division - contractual services.
4) Their references were outstanding. They are timely
and reliable. Their results can be trusted and they
utilize a sophisticated methodology aimed at
focusing in on pertinent data from three different
angles . It was reported that their numbers on a
$179M bond measure were very accurate on the
successful passage of the
measure.
a
5) The Board has determined that the following areas
encompass what they want to know from
the residents. The Board's original intent, to survey
the community regarding interest in recreation
programs, continues to be the Board's highest priority.
a
Oil
5) if the residents express a support for, and willingness to
pay for any of the above, when do they think a tax
measure(s) should be conducted
6) test resident's satisfaction regarding COT providing park
services but no recreation program services
7) test resident's satisfaction re: current usage/satisfaction of
parks/shelters/fields/facilities/etc.
8) demographic data
Finally, a formal request for Council to authorize the City
Manager to hire the consultant to conduct the survey
will be brought before the Council on April 27.
LCc /1 IZ91R-2 a &5 f r % IU'r~Pd
Why is public Methodology Typical Survey
opinion research 10 minutes, +l- 590, 400 sample
important? All surveys will be conducted by telephone. This
sampling method will ensure that all individuals 0 Drafting of Questionnaire
in the sample have an equal probability of selec- 1 week
N Whether for public tion.
policy decisions or • Pull Random Telephone Sample
for campaigns, Sampling Tabulating 1 day
w E plans and strate-
gies must be im- Analyzing Data 0 Field Survey
plemented from a 45 days
S database. Quanti- The Nelson Report has developed custom-made
tative and qualita- survey software which enables a tailored design of • Printout of Results
tive public opinion survey research is the data collection and tabulation processes to Available day
an absolute necessity to any campaign meet each client's needs. Data will be entered, after fielding complete
or public policy decision. Survey re- compiled'and tabulated on Public Affairs Counsel's
search is an essential ingredient for in-house computer system. With PAC's network of • open-ended Results
the management and execution of a Pentium=class microcomputers and server, thou- Available 2 days
successful campaign. sands of records are rapidly sorted and tabulated. after fielding complete
-Verification Executive Summary
Available 1 week
why use after fielding complete
At least ten percent UP%) of the respondents in-
The Nelson Report? terviewed will be contacted by The Nelson Report 0 Final Report
to verify that they were, in fact, interviewed and
While there are many research firms, that all interviewing procedures were properly Available 1 o days
the Nelson Report specializes in find- carried out. after fielding complete
ing and defining the window for cam-
paigns or public policy discussions. Staffing
The Nelson Report works with clients
to give them a clear understandable Public Affairs Counsel
roadmap to follow so they are able to Mark Nelson will serve as Project Coordinator and
navigate their future course of action. questionnaire designer. Melissa Martin will serve 897 ~ NE
as Assistant Project Coordinator and is responsi- r
ble for all field activities and data processing. She P.O. Box 12945
will also assist Nelson in analysis and preparation Salem, OR 97301
of the executive summary. Phone: 503.363.7084
Far 503-371-2471
Email: mmartin®pacounsel.org
Item No.6 t4
~o
For Council Meeting of /.3 -'0
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council
FROM: Cathy Wheatley, City Recorder
DATE: April 6, 2004
SUBJECT: 2004-05 Proposed Budget for City Council
Attached is the budget information prepared by staff for City Council for FY 2004-05 for
your review:
• Budget Narrative
This section contains the summaries for
■ Program Results
■ Program Description
■ FY 2003-04 Accomplishments (goal achievement report)
■ FY 2003-05 Goals and Objectives
■ Communication Elements
Please review and advise staff if you have any questions or suggestions for
changes to this information.
• Spreadsheet - Proposed Budget
This represents the proposed Council budget prepared by staff. Please
consider the following:
■ The Westside Economic Alliance membership was deleted last Fiscal
Year. Dues are paid on a calendar year and we have notified
Westside Economic Alliance that we will pay membership through
June 2004 pending review by Council as to whether the City wishes
to continue membership.
■ Account 613000-Special Department Expenses. The Resource
Cities Exchange (Indonesia) was added, showing $500 for expenses
for plaques and small gifts for Indonesian program participants.
■ Accounts 623000 and 624000 are for Travel Food and Lodging and
for Education and Training. Staff estimated that three Council
members would attend the NLC Conference in Indianapolis and five
Council members would attend the LOC conference in Portland.
Also staff requested funding for the Mayor to attend the Mayor's
conference. Funds were also requested for
• Council meals before meetings ($720)
• Business lunches and meetings for Mayor & one dinner for all
of Council after the goal-setting meeting ($500)
Please review the proposed budget and advise staff if you have questions, comments,
suggestions for changes, or concerns.
Attachments
hs&n%pvrtbudpot w to wuwl n 0405 budpeLd=
$uID(Wr
NAIZIZATn/E
CITY COUNCIL
f1' ?004-05
0
1
I
I
Program Results:
• Basic city services provided to citizens are cost effective and are delivered
without interruption.
• Tigard's interest in regional and statewide activities is coordinated with
appropriate agencies and jurisdictions.
• Tigard citizens are involved in the community and participate effectively.
• Programs and activities are available in the community to meet the needs of a
diverse population.
• External and internal City assets are well managed and utilized.
Program Description:
The Mayor and Council represent the legislative and policy leadership for City
government. The Mayor and Councilors are elected by citizens for four-year terms on a
non-partisan basis. The Mayor and Councilors serve part-time.
The Council hires the City Manager to run day-to-day operations. The City Council
reviews, revises, and adopts City laws and policies and sets the overall direction of the
city.
FY 2003-04 Accomplishments:
GOAL 1: FINANCIAL STRATEGY
Implemented Right-of-Way Study, which resulted in fee adjustments
and creation of a new staff position for a Right-of-Way Program
Coordinator.
• Continued to evaluate City fees.
• Updated the City's Five-Year Financial Forecast.
i . Developed a water rate model to be used to adjust future rates, which
might be needed depending on future water capital improvement
program.
• Joined the Regional Economic Development Partners.
Adopted Strategic Finance Plan on April 8, 2003.
Approved Citywide Master Fees and Charges Schedule on June 24.
GOAL 2: TIGARD CENTRAL BUSINESS DISTRICT
• Met with the Downtown Task Force twice during 2003 to discuss
progress of the Downtown revitalization planning effort.
• Participated in an urban renewal work session to learn more about
funding mechanisms for Downtown improvements.
• Received a grant for Transportation Growth Management; scope of
work is being finalized and work will begin in the late spring of 2004.
• Approved the Downtown Task Force's recommendation for design
elements for the Downtown Commuter Rail Station.
GOAL 3: TRANSPORTATION
• Gaarde Street Improvements Phase 2 work progress made and
scheduled for completion in the fall of 2004.
• Initiated land acquisition activities for Walnut Street and 121St Street
projects. Project design completed for these two projects, which
makes them ready for construction when funding opportunities arise.
• Continued to make progress on Hall Boulevard improvements.
• Participated in the Washington County MSTIP 3b project selection
process. Of the $60 million dollars allocated, $25 million has been
allocated to the Commuter Rail project. No Tigard-specific road
projects were selected for funding.
• Established a Street Maintenance Fee on November 18, 2003.
• Developed a Memorandum of Understanding with TriMet, which
established a process through which TriMet improvements and City-
funded projects to complement those improvements can be
incorporated in TriMet's local area plan and the City's Capital
Improvement Program.
• Approved the Memorandum of Understanding with TriMet to improve
local transit services.
• Submitted projects for consideration under the Metro Priorities 2004-07
solicitation process. The pedestrian trail through the greenbelt in the
Washington Square Regional Center was placed on the final approval
list.
GOAL 4: PARKS AND RECREATION
• Established a Youth Advisory Council, which adopted bylaws, elected
officers, made progress toward establishing its own web page, and
conducted a blanket drive between Thanksgiving and Christmas
collecting over 350 blankets for area families in need.
• The Police Activities League (PAL) started an after school program at
Twality and conducted four day-long camps at the Tigard Middle
Schools during the winter break. PAL is working on raising funds
through grants and donations to expand the after-school program.
• Invited to participate in a grant application for funds from the state to
develop programs focusing on positive youth development.
• Cook Park Phase II completed. Format park dedication to take place
during the Balloon Festival in June 2004.
• Repaired the Fanno Creek Trail in Englewood Park.
• Completed Woodard Park development projects, which included two
playgrounds and a picnic shelter (partially funded by a grant).
• Completed major construction on the Bonita Park development project.
Formal dedication to take place in April or May 2004.
• Received $50,000 grant to develop additional Fanno Creek Trail
property from Grant Street to Main Street.
• Received $50,000 grant to install an extension of the Fanno Creek
Trail at Fanno Creek Park, from Hall Boulevard to the new library
building.
• Completed the Summerlake off-leash area.
• Continued to work with the Skate Park Task Force to raise funds for a
skate park facility.
• Created a Park and Recreation Advisory Board.
• Youth Forum continued to meet monthly.
GOAL 5: WATER
• Continued wholesale rate negotiations with the City of Portland.
• Joint Water Commission membership is anticipated to occur in early
2004. Membership will allow the City to lease four million gallons of
water per day from an existing partner. The City will continue to
participate in capacity-improvement projects such as the raw water
pipeline and the Scoggins Dam raise feasibility study.
GOAL 6: GROWTH MANAGEMENT
• Reviewed the Bull Mountain Annexation Plan on December 2 and 16;
decided to postpone making a decision until summer/fall of 2004 to
give additional time to work with Tigard and Bull Mountain citizens to
answer questions about annexation to the City.
• Worked on several alternatives to address Urban Growth Expansion
issues, including preparation of a concept plan and relationship to the
overall Bull Mountain planning effort.
GOAL 7: COMMUNICATION
• Continued to meet monthly with Senator Burdick and State
Representative Williams to hear an update on the legislature's
activities.
• Met with the Intergovernmental Water Board, the Washington County
Board of Commissioners, a delegation from Samarinda, Indonesia,
the Tualatin-Tigard School District Board, Tualatin City Council, Tigard
Student Envoy, Tigard Area Chamber of Commerce President, TriMet
staff, Budget Committee, Library Board, Planning Commission,
Municipal Court Judge, Metro Council President, and representatives
from Tualatin Valley Fire and Rescue.
• Produced, since February, a monthly cable television informational
program: Focus on Tigard.
• Added new features to the web page; departments did an extensive
review of information posted on the web to determine if more or
different information should be included and to keep posted
information current.
• Updated City's communication plan used as a guideline about
available communication tools.
FY 2004-05 Goals and Obiectives:
Goal-setting meeting was held on January 12, 2004. On January 27, 2004, the Council
adopted the following goal list:
Goat 1 - Financial Strategy
A. Develop and implement a sustainable long-term financial strategy for issues such
as:
9 1. General Fund needs
2. Library
3. Transportation
4. Parks and open space
5. Washington Square regional center
6. Central Business District
7. Water system
8. Extension of urban services through annexation
Goal 2 - Tigard Central Business District
A. Support the activities of the Downtown Task Force as it defines a vision for
redevelopment.
B. Select a consultant to carry out the Transportation Growth Management (TGM)
grant to create a redevelopment plan based upon the recommendations of the
Task Force and Council.
C. Choose a financing mechanism, such as tax increment financing, for carrying out
the redevelopment plan or vision.
D. Broaden the Task Force to include citywide representation.
Goal 3 - Transportation
A. Aggressively pursue solutions to congestion of state, county and city facilities
that cross through Tigard.
1. Reforming the Transportation Financing Task Force.
a. Explore outside funding sources
b. To recommend to the City Council expansion of the task force
functions
2. Identify project priorities and funding needs for state and city facilities.
a. Prioritize all project needs - city, county and state facilities in
Tigard
b. For priority facilities which are controlled by another entity,
1. Discuss the project with the entity which has jurisdiction over
the facility; and
2. Negotiate a funding solution which could include partial city
funding; and
3. Offer to improve a related city transportation problem in
exchange for the other entity completing a needed
transportation facility; and
4. Offer to accept jurisdiction for the improved facility upon
project completion.
B. Continue working with Tri-Met to carry out the Memorandum of Understanding
and identify and fund additional improvements with an emphasis on intra-city bus
routes.
C. Council shall meet with ODOT representatives at least once in 2004 to discuss
state road facilities in Tigard and the related funding needs and priorities.
Goal 4 - Parks and Recreation
A. Meet with the Park and Recreation Advisory Committee to:
1. Discuss the vision of the Task Force and the Council related to the City
need for parks and recreation.
2. Discuss possible acquisition needs and financing for the City of Tigard as
well as unincorporated Bull Mountain.
3. Discuss options and interest in creating a park and recreation district.
B. Continue to participate in discussions with the Tigard-Tualatin School District and
neighboring cities to consider the school district's funding needs.
C. Meet with the Skate Park Committee and formulate a plan of action.
D. Continue to support the efforts of the Youth Forum.
Goal 5 - Growth Management
A. Continue Bull Mountain annexation information preparation leading to a July
2004 Council action on the Annexation Plan.
B. Form subcommittees and review their completed White Papers.
C. Designate a subcommittee which will review the Planned Development section of
the Community Development Code, led by the Planning Commission.
D. Develop a framework/timetable for a Comprehensive Plan update.
E. Negotiate with Washington County staff to determine who will prepare the plan
and zoning for the UGB Areas 63 and 64, and identify the source of funding for
the plan.
Goal 6 - Communication
A. Increase Tigard's communication with other local officials and elected bodies
through active participation of City Council members and staff.
B. Improve and expand communication with citizens, particularly communicating
successes and future concerns.
C. Support the Tigard Beyond Tomorrow goal to maximize citizen involvement
opportunities through educational programs by implementing a citizen leadership
series.
D. Investigate the possibility of supporting the mission of the Tigard Youth Advisory
Council "to empower, improve and connect the lives of Tigard's youth" by adding
a youth representative to all City boards and committees.
E. Investigate the possibility of supporting the Tigard Beyond Tomorrow strategy to
"encourage public participation through accessibility and education with an
annual citizens fair for community events and businesses."
Communication Elements:
• Cityscape: issued nine times a year to inform of upcoming events, meetings,
important decisions to be made, opportunities for public involvement, and
accomplishments.
Web Page: postings reviewed weekly and utilized to expand upon information
printed in the Cityscape and to print timely information of use to Tigard residents
and businesses.
• Press Releases: issued weekly to provide information to media of upcoming
Council items under consideration as well as reporting on actions taken by the
Council.
• Recaps: issued weekly to summarize Council actions and list staff follow up
i needed for most recent Council meeting; distributed in the Council newsletter
and posted on the Web Page.
• Council Newsletter: produced every Friday to summarize week's events and
noteworthy activities within the City.
Staff Greeters: utilized before each Council business meeting to assist public
with hearing items or to answer questions about the upcoming meeting.
Fact Sheets: faxed to media before each Council meeting and available to the
public at the beginning of each Council meetin ; document summarizes major
7~
agenda items summarizing key issues coming before the City Council.
• Council Packets: utilized to give Council a summary of the issues, background
material, a staff recommendation and request for direction or a decision;
available to Council one week before each Council meeting and a hard copy of
the packet is placed in the library for public viewing. The Council packet is also
posted to the Web Page.
L
r
i
i
PROPOSAL
CITY COUNCIL
f1' 2004-05
L
e
3
is
rrvtytMt t t ~ t t\tt
pivision Nurnberl 3110
2004-05 Administration
pepartrnen .City 5 2Q04'45
5 F`j p'd0Pted
uestLevels 20 oa-od 2
of Budget Req 05
0.00
F'12404'
Mayor & COUncii Su,,f1maN U Pro
ested 0.00
NaMe' Current ServtCoRe tevei 0.00 ;o
pivision summary 0.00 g4
2003-~ FY 200~-0~ ;56 602 ;0
Total FTE ;56 602
2002-03 ~ ed ProS
Revis 847,260 ;0
2001-02 Algal 0,00 8b5,085 ;0
potual p,p0 ;0
at
0.00 $A8,500 Total Person SeNi~ SO ;0
0.00 $5A, 443 aterlats & SeNl~ s 8p
$39,172 839,167 Total M ;103,862 8p
$25520
839 878 g39,a17 ltal Outla 0i 687 ~
, gp Total Ca sp
881,532 go rat[n Costs ;p
$4 Total o
SO ;87.667 re 5 Sottwaro
;93,864 Com afar Kardwa
s7g 050 0
8107,052
0
;0
31261240414:30
Page 1 of 18
udget 4416ud9eVSVen6jturesl3110 FY 05
iJCitywAdei6
City of Tigard, Oregon
FY 2004-05 Budget
Department: City Administration
Division Name: Mayor & Council Division Number: 3110
t=Y 200? tt2 2QQ2-03 F1C20Q3-04 FY 200-04 Bucf to Continue F.Y 2003-04 Sendces FY.2004=05 FY 2004-05: FY 2004-05:[?' : Elf 2004.05
j criptlan Requested Proposed Approved:°: Adopted.::
fi Account Des
ctuai Acfuak ?ateviseil":°€ Pro acted . Acck.......
0.00 0.00 0.00 0.00 total FTE 0.00 0.00 0.00 0.00
22,500 21,100 22,500 501000 Salaries -Management 22,500 22,500
$22,500 $21,100 $22,500 $0 Sub-Total Wages $22,500 $22,500 $0 $0
$45 $42 $43 550000 Unemployment $91 $91
111 86 59 551000 Worker's Comp 63 63
1,721 1,614 1,720 552000 FICA/Medicare 1,720 1,720
140 131 139 553000 Tri-Met Tax 139 139
0 (49) 0 565000 Life Insurance 0 0
0 (23) 0 566000 Salary Continuation 0 0
1,003 14,391 26,556 567000 Medical Insurance 27,966 27,966
0 1,880 3,426 568000 Dental Insurance 4,123 4,123
$3,020 $18,072 $31,943 $0 Sub-Total Benefits $34,102 $34,102 $0 $0
$25,520 $39,172 $54,443 $48,500 Total Personal Services $56,602 $56,602 $0 $0
$25,719 $2,693 $750 $750 601000 Professional Services $750 $750 $0 $0
266 0 500 250 612000 R & M Office Equipment 150, 150 0 0
$266 $0 $500 $250 0 Total Repairs & Maintenance $150 $150 $0 $0
13,395 1,134 500 500 613000 Special Department Expense 1,430 2,980 0 0
0 36 42 42 615000 Internal Services Expense 42 20 0 0
$13,395 $1,170 $542 $542 Total Miscellneous Expenses $1,472 $3,000 $0 $0
4,047 3,009 3,100 3,100 620000 Office Supplies & Expense 4,500 4,500 0 0
$4,047 $3,009 $3,100 $3,100 Total Office Expenses $4,500 $4,500 $0 $0
2,264 863 1,000 1,000 621000 Advertising & Publicity 1,000 1,000 0 0
$2,264 $863 $1,000 $1,000 Total Advertising & Publicity $1,000 $1,000 $0 $0
0 0 0 0 622000 Fees & Licenses 0 0 0 0
isCitywide/Budget 041Expenditures/3110 FY 05 Page 2 of 18 3126/2004 10:30 AM
City of Tigard, Oregon
FY 2004-05 Budget
Department: City Administration
Division Name: Mayor & Council Division Number: 3110
: FY 2004 02::::. FY20.Q2~03 FY ZOQ3:04r: FY.20Q3-04 Budget to Gontious FY 20Q3-04 Services FY 2004-05 FY200445' FY_2Q04-05 11f 2QOd-QS
.
:.Actual.:...... Actual . ; f2::'..`.Projected Acot # Account Description:::: Requested; Proposed ApAroved..:? . Ailopled
24,614 24,515 26,577 26,577 623000 Dues & Subscriptions 28,347 28,347 0 0
$24,614 $24,515 $26,577 $26,577 Total Fees & Dues $28,347 $28,347 $0 $0
9,846 5,168 4,948 4,948 624000 Travel Food & Lodging 6,066 6,313 0 0
1,052 2,460 2,000 2,000 625000 Education & Training 2,800 3,200 0 0
$10,898 $7,628 $6,948 $6,948 Total Travel & Training $8,866 $9,513 $0 $0
0 0 0 0 631000 Utilities 0 0 0 0
329 0 0 0 631050 Utilities - Phone/Pagers/Cells 0 0 0 0
$329 $0 $0 $0 Total Utilities $0 $0 $0 $0
$81,532 $39,878 $39,417 $39,167 Total Materials & Services $45,085 $47,260 $0 $0
$0 $0 $0 $0 Total Ca ital Outlay $0 $0 $0 $0
:.51107;052 ..::::.:573,050 593,860 $87,662:: Total 0 erati Costs 5101687 $103 862:
..........50 50:::1€ 50 SQ [computer Hardware&Software _ 50
i:Citywide/Budget 04/Expenditures/3110 FY 05 Page 3 of 18 3/26/2004 10:30 AM
City of Tigard, Oregon
FY 2004.05 Budget Division Number: 3110
Division Name: Mayor ~ Council
Workload & Effectiveness Measures
FY 2004-Q5 FYOOA-0S FY:200t15` :::F1f;2004.05
.
ed...:
FYZ007-0R I. FY~008-03 fY2003-04 , .Y2003.04::. Gutrbnt3etViceLove
a?eteillsd[leacsiptlob updted ved :::::Ado
:katuirf ftiafiiiil Ravlaad:<t:: .:Pic sated
Workload Measures 45,070 45,070
43,040 43,900 44,951 Population served.
36 36
36 36 36 Number of Council meetings
3 3
3 3 3 Average hours of Council meetings
25 25
26 30 35 Number of Ordinances Adopted
70 70
79 75 75 Number of resdutions adopted
Effectlyeness Measures
Goals for the City of Tigard are reviewed and updated by 100% 100%
100% 100% 100% 100% January 31 of each year.
Council takes final action on agenda items requesting Council 95%1 95%
95% 95% 95% 95% action.
A budget for the city of Tigard is adopted by June 30 of each 100% 100%
100% 100% 100% 100% year.
312612004 10:30 AM
Page 4 of 18
i:Cityvride/Budget 04/Expenditures/3110 FY 05
City of Tigard, Oregon
FY 2004-05 Budget
Division Name: Mayor & Council Division Number: 3110
FTE Listing
`F'YZ004-05::
2041-02 FY2402-03 FY 200304 FY2D03-04 CurmntServiceLevet:_: FY200"S FY:200" 7i
.
NaaitionllstbyCladsifkation Fund 11heated:: ...:P _ ed:: 0.00 0.00 0.00 Mayor and City Council are paid $175 and $350 respectively,
per month, to compensate for time and expenses of service.
They are not full time equivalent positions.
00:. 0;00: 0100 O:Op' Total 0.00 0:00
i:CitywideBudget 04/Expenditures/3110 FY 05 Page 5 of 18 3/26/2004 10:30 AM
City of Tigard, Oregon
FY 2004-05 Budget
Division Number: 3110
Division Name: Mayor & Council Acct Description: Professional Services
Account Number: 601000
FY 201x4.05 FY 20D4-05.. . F1f 20Q405. FY 2004-05
FY20Q1-02 20023 2003 04 i?Y,20M. d.: Carrent 5ervi6etev
Fund _ R uesied P ed : coxed ..:Ad ad
Detailed Description
<tuef 1lotuat.. ..:::Eteviiied.... ...pro acted
$25,719 $2,693 $750 $750 Tualatin Valley TV Council Meeting Coverage $500 $500
Interpreter Services (for one Council meeting if needed) $250 $250
371a: $z 683' $754 $750 Total 5750 5750 $0 so-
Page 6 of 18 3/2612004 10:30 AM
i:Citywide/Budget 04/Budget/Ependitures/3110 FY 05
City of Tigard, Oregon
FY 2004-05 Budget
Division Name: Mayor & Council Division Number: 3110
Account Number: 612000 Acct Description: R & M Office Equipment
.1E20Q4-02 .2(10943;::;;: :..__..2003 04 FY:?00304 Cr1RenE taervicetevef FY2004~5 FY:2004-05:::::...200.....
Acfue) ........::'...wised p acted..: CMfe3Led Dascri on Fund Requested tl- P ed rwad Ad ad
$266 $0 $500 $250 Tape recorders (2) and dictaphone (Cathys Sony) $150 $150
Repair Town Hall Sound System (Checked with Network Services
this Division will budget for repairs to Sound System)
r
5286 30' $500 5250 Total $150 3150 $0 SO'
i:Citywide/Budget 04/Budget/Expenditures/3110 FY 05 Page 7 of 18 3126/2004 10:30 AM
r.wrr~n.r r ~ v r r~~r
City of Tigard, Oregon
FY 2004-05 Budget
Division Name: Mayor & Council Division Number: 3110
Account Number: 613000 Acct. Description: Special Department Expense
FY20pq.g5 FY2004-05: .:FYBRZt::..:...
E1f•,?itQt-02' 02* :..:..:2003.t14 200304:.: current Service Level
Datai)ed Description Fund ueated : P ed'.:`. novad::::::[ Fid ed
$13,395 $1,134 $500 $500 Recognition, awards, florist (funerals, illnesses) from the City $300 $300
Council.
Reception to honor years of service for outgoing Council
member(s); gift(s) $300 $750
Oath of Office Reception (cake, punch, flowers). $80 $80
City promotional items (e.g., Mayors conference gift basket, $300 $300
visitor gifts, small items for visiting school children)
City of Tigard Logo pins $450 $450
Resource Cities Exchange (Indonesia) $0 $500
Citizen's Academy $0 $500
Citizen's Fair $0 $100
s11
S13395 St,134 $500 $500 Total $1,430 ;$2.980".. ;:..'.$0 LLLL
WitywideBudget 04/Budget/Expenditures/3110 FY 05 Page 8 of 18 3/26/2004 10:30 AM
City of Tigard, Oregon
FY 2004-05 Budget
Division Name: Mayor & Council Division Number: 3110
Account Number. 615000 Acct. Description: Intemal Services Fyense
02-03:::.:::.::2003A4::: 2003Od CUrrortt.,ServiceLev6t .FY2004A5 _ FY:2004-05:::.::FY.2d0405 .._FY200_...._..€
<::.:2aQt•o2..:.:'f
DedDescri Fund R nested:
542 $20
$0 $36 $42 $42
.
Total:.::
542 542..... .
Page 9 of 18 3/2612004 10:30 AM
isCitywide/Budget 04Budget/Expenditures/3110 FY 05
City of Tigard, Oregon
FY 2004-05 Budget
Division Name: Mayor & Council Division Number: 3110
Account Number: 620000 Acct. Description: Office Supplies & Expense
2601 41 2802-03.: `€77 € :.2D0~4 ; FY.2003-04.
Cyrrunt SetWceievet 2004 F15 200405::::::F.Y:...... FY 21104
rywtuld:': AatusT:::::::::RevsP aGtetl:a 13etaAed lh+dcrl on Fund R ueateii.. P .......ad :.....'mired:::::::::
$4,047 $3,009 $3,100 $3,100 Copies (average is $3251month = $3900)
Office Supplies Q $600/year. $4,500 $4,500
(fast fiscal year, budgeted $3100 total and 75% egmsded at 6
months.)
:54:047 S3;Q09 53100 S3:100i Total 54;500
Witywide/Budget 04Budget/Expenditures/3110 FY 05 Page 10 of 18 3/26/2004 10:30 AM
I.&W101116.1 r 1 0 11 rar
City of Tigard, Oregon
FY 2004-05 Budget
Division Name: Mayor 8 Council Division Number: 3110
Account Number: 621000 Acct Description: Advertising & Publicity
0FY20Q40b 20
:
200E-0Z... ;21102-03 2...:2003.2 P;
Ty- -
tFund R:.. itesteil P.. e::ropos
52,264 51,000 otices; Legal Notices $1,000 $1,000
:51,000 51;000 _ . . Tote) 51,000 51t000 S0:
3/26/2004 10:30 AM
Page 11 of 18
i:CitywideBudget 04/Budget/Expenditures/3110 FY 05
LEGIBILITY STRIP
City of Tigard, Oregon
FY 2004-05 Budget Division Number: 3110
Division Name: Mayor & Council Acct Description: Fees 8 l icenses
Account Number: 622000
FY 2004-05: F1f 200405 ?0045
Ndd
r!o .
Current Service Level
Fund nested.:' . p ed .
260 t-02:..: 1f 2402 0.:;:.: ' 2003 .F12003-04 : Qet~d pescri on $0 $0
i~dtael :Acfuet Bsxised. acted
$0 $0 $0 $0
7777777W
Sp 30:
30 _ Total
50
$O
3/26/2004 10:30 AM
page 12 of 18
i:CitywideBudget 04/Budget/Expenditures/3110 FY 05
City of Tigard, Oregon
FY 2004-05 Budget
Division Name: Mayor & Council Division Number: 3110
Account Number: 623000 Acct Description: Dues & Subscriptions
21104.0., 04-05 FY 4-0 P3f
20112-02 2002-03 2003'-04 FY 2003;04:: Currentservice Lwret:: FY 5 20 5
Fund R Id!: P ed roved Ad
P,cttial v)sad .:':.::Pro acted : : Detalled Descri on
$24,614 $24,515 $26,577 $26,577 Oregon Mayor's Association Dues $125 $125
League of Oregon Cities (estimate from LOC)
General Fund $17,149
City Center 4,062
Transportation 2,257
Amicus 1,354 24,822 24,822
(Water - this will be shown in the water fund -
estimate was $2,482)
National League of Cities 3,300 3,300
Other publications 100 100
$24.514 $24.515 $26.577 $26.577 Total $28.347 5'28.347 50 m
i:Citywide&gudget 04/Budget/Expenditures/3110 FY 05 Page 13 of 18 3/26/2004 10:30 AM
LCURS11.I I Y , I Kit'
City of Tigard, Oregon
FY 2004-05 Budget
Division Number: 3110
Division Name: Mayor & Council AccL Description: Travel Food & Lodging
Account Number: 624000
FY2004-05 fY20114-05..:fY20tt4OS 2a..........;
Cutrertt:Setvice Level
eel rpved:......
FY 2QQ2-02 2002-03 200
Fund R nested ' P
Nte[We~acri on
tug(.::.....:u~l<.::......:I~;.a Pro eotea:
$9,846 $5,168 $4,948 $4,948 NLC Conference - Indianopdis, IN $720 $720
Per Diem - 3 Councilors x 6 days @ $401day $2,400 $2,400
Hotel - 3 Councilors x 5 nights @ $160/day
Airfare - 3 Councilors - (Averaged Internet Quotes for estimate @ $800 $800
$267 each for round trip)
LOC Conference - Three Council members - (Conference will $360 $600
be held in Portland this year) - $120 x 3 (Banquets. brealdasts,
lunches} Per budget review 5 Councilors to attend - MW
Council meals before meetings (used last year's eslmate) I $720 $720
Business lunches/meetings for Mayor + 1 dinner for all of Council
after goal-setting meeting. $500 $500
Oregon Mayor's Conference - Canyorrvier. OR - July 28-31 $300 $300
Hotel Meals $120 $120
Mileage (409 nines round trip x.365) - I U, ge is actrraly $146 $153
.375/mile; increase proposed based on correct amount - MW
$9.846 55.168 54.948 $4.948 Total $6.066 _.x'$6.315` _ $0 =50
3/26/2004 10:30 AM
i:CitywideJBudget 04/Budget/Expenditures/3110 FY 05 Page 14 of 18
City of Tigard, Oregon
F1( 2004.05 Budget
Division Name: Mayor & Council Division Number: 3110
Account Number: 625000 Acct. Description: Education & Training
FY 2011E-0Z. PY21102-03; iiiF.:AW 04:: ::.1^200304 CUrrerHSetvtceLevst FY200405: 7$250
:.......sad. ..:P Detailed Descri on Fund R uested` v:.. $1,052 $2,460 $2,000 $2,000 LC Conference for 3 Council members
Basic registration @ $450 and additional pre-conference sessions
@ $200 $1,950 50
Oregon Mayors Association Conference $250 LOC Conference Registration - 3 Councilors - Per budget review $600 $1,000
5 Councilors to attend - MW
o $2300 Total 32.800 $3.200 SO m
51.052 32460 5s0
i:Citywide/Budget 04/BudgeVE)qMditure5/3110 FY 05 Page 15 of 18 3/26/2004 10:30 AM
City of Tigard, Oregon
FY 2004-05 Budget
Division Name: Mayor & Council Division Number: 3110
Account (dumber. 631000 Acct. Description: Utilities
E-02 2002fi3 2003i0 4 2003 04:...... r Cufisn! SetviceLeve[ FY2004 0 2064-0 FY: 4-05:F :EF .x260
`...ciuei; :..:...;,Acfuel........ .:8ev[aed Fund iueati P ed....vad........ ~Id ad.....
$0 $0 $0 $0 $0 $0
i:Citywid"udget 04/Budget/Expenditures/3110 FY 05 Page 16 of 18 3/26/2004 10:30 AM
ss:assPf .s s jr as sir
FY 2004-05 Budget Division Number. 3110
a awCells
Acct- Descutpuon: Utilities -p honelP Z~-05 FY ZO~A5 FY R4W'05
2004-05 F
Division Name: Mayor & CoAccount Number. s31r_ Fund R
CuKent Sa^ ° Levsl $0
pY 200344 DQtatled DesclWon
FY ? it ad pro acted
1.02
FY
$0
a0
$329 $0
ao so
s0 $o
Total
$0
5329 $0
' 31281200410:30 AM
Page 17 of 1a
UC, MdeBudget 04BudgetlExpendituresl3110 FY 06
IBM
City of Tigard
FY 2004.05 Budget Division Number: WO
Division Name: Mayor & Council Acct. Description:
Account Number: Corn )outer Hardware 6 Software 5 FY 21104-05 FY 200""
Fuel uested P
FY 2001-02 FY 2002-03 FY 2003-04 FY 200344 Current Servlu Lem FY 2004-05 FY 200{-0
Dehilsd Oescrl $0 $0
Actual Actual Revised pro acted
$0 $0 $0 $0
so so $o
so so so Total
so
3)2812004 10:30 AM
Page 18 of 18 '
i:CitywidelBudget 041BudgeVExpenditures13110 FY 05
M - - - - - 0
71
G+udy
Agenda Item No. Se6eiD n
Council Meeting of
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council
FROM: Cathy Wheatley, City Recorder COT
DATE: March 26, 2004
SUBJECT: Council and Staff Liaison Appointments
Attached is the matrix with the most recent updates noted. Council members recently
indicated they would like to review and discuss this item.
3.24-03 ~n#menfis _
Council & Staff Liaison A wood
r~
Wilson
Sherwood
Committee'Name Moore
Manager with citizen Committee members.
Budget Committee birksen
Water
osed budget from City x:30 p.m. in the Tigard Committee reviews the pr P Monday
evening in the month to ~ he year and on an a,-needed basis during a
usually scheduled for every r;odicaliy thr°u9
Committee meetings are
• m, Council and citizen Committee members also meet
Auditorium.
Council meeting.
Primary (Council or Alternate or staff
Re ,tentative
Commit►ee Name staffs pirksen
an fists of
- m the city. Subcommittee cons
Budget subcom. Prosser, Monah f
Social Sevvices I service agencies for contributions ro
lications submitted by sod a
subcommittee reviews OPP
embers of the Budget Committee. one council member and two citizen-m schedules with committee members for time of meeting
meets for one meeting in March. Finance pirec or
Woodruff
Committee Wilson
• Sherwood
Committee Name Moore
pirksen ation submitted to
Budget Subcom.
Events events. The entire Council reviews the info
e reviews requests for contributions to community
ho meeting or study session meeting of the City
5ubcommitte
event requests with the Council at either a wor rkshop meeting or study session meeting of the City
the Finance Director.
The finance Director reviews
Council in March-
Liaison Appointment Matrix -Page 1 MINNOW
Council/Staff
LEGIBILITY STRIP
3-24-03
Primary (Council or Alternate or Staff
Committee Name Re resent(tive
staff) Roberts
Community
Develop. Sherwood *Alternate
Community (BCC) established the ers
Block Grant Policy County Board of Commissioners and each of
o Board ogre the Wnshington ortium, make recommendations t teBCc my (II matt
Advis eration ogr
By intergovernmental coop Board (PAB) to represent the county Cons generally an elected off icial, from
Development Policy Advisory The PAS includes a representative, pertaining to the CDBG program.
cities within the County- locations rotate 'among member jurisdictions-
the eleven participating
Meeting
The Board meets the 2nd Thursday of the month at 7 p.m
Primary (C°unc+l or Alternate or Staff
Re resentative
Committee Name Staff) Hendryx
ears ago to revitalize the downtown through efforts in
Central Business Dirksen
District Assn. approximately four years
development.
The Central Business District Ass sociation economic was forme marketing, promotions and gen Office SupP1Y
meets every other (1St and 31d) Tuesday at noon at SW
The Association n1e alternate or Staff
primary (Council or
Re resentative
Committee Name staff) 'Tone Smith (Library
commissioners
Coop. Library Barnes Board member) Services and the Board of rams,
Adviso Board Washington County Cooperative Library
inr°9 County
hin issues and priorities related to library Was
Board advises the Was stem, including inted by the W
Cooperative Library Advisory wide library sY Services Members are appo
o eration of the countY-
and budgeting for library
on issues concerning p resentntives to the Board member . jurisdictions,
polices, and service levels, and financing sinners. City Manager Bill Monahan selects Tigard rep
Commis at various locations among
Board of
The Board meets the first Wednesday of the month, 7 p-m-I at various locations among
taff Liaison Appointment MatriX - Page 2
CounciUS
3-24-03 Alternate ar Staff
{Counc+l or
Re resentatwe county
primQry . Amand Washington i
Commihee Name Staff) NendrYxlSt with Was n examine
ntown 'Cos Alternate closely once will also pirksen Nilson as ;N work
k 02-72. The Task Forcewation. The Task Force
No f a downtown commuter rail st
force City council Resolutaranc d vehicular Circulation.
e o
formed by ment and apPe d~trian Qn needed.
Task Force wos the develop including Pe in
Down Town Nall or as
TriMet to influence Im rovements. at 6:30 P-m
Downtown Infrastruct Thursday P of each month
ursday
The Task Force meets the alternate or Staff
primary (Council or It resentative reement
ental a9 ember
ittee dame scoff) Sherwood through an intergoVesnmPr
Comm Moore established urisdiction
IntergoVernm esented by a m
ental members and was District . EQCh J
and the Tigard Water out other
Water Board ~VVB) ent°I Board consists of five
Water and King City and to carry
overnm Tigard, Durham, issues
The Interg of council on water
between the cities at large. Tigard City
and one member is QPPo►nted to the
ake recom►rendations
tam ent. m. T1gQ~'d dater 8uitding•
purpose of the IWB is agreem
The pure $et forth in the 5:30 P
responsibilities
e 05 July - Dec
~ibilities is the 2nd Wednesday Of the month 05
The Board mee Jan - Junrv►duals interested in
~
July - Dec and interview it i fnd• •
ittee atification.
or r
Comm Name tan - June 04 Wilson aPOC'aard d to the Counc Ash
schedule) review evening ►n the
MQyor s Appt - Sherwood rotation are forty
early
six-month mendntions s are usually
Com• on a Committee recom Meeting
Councilors are Advisory and council member
& Q Councilor `ointment.
The M°y°r committee OPP the MQyor
a board or to fit schedule of
arranges OPPointmentC ►meNall.
Staff Room at
Creek Conference
i Matrix -Page ~
nfiment
Coun~i115taff Liaison APPo
L.6vRou.1 I r J 1 RIr
3-24-03
Committee Name Primary (Council or Alternate or Staff
Staff) Representative
Metro Highway 217 Moore
Study Policy
Advisory Committee
Task Force to look at transportation improvements in the Highway 217 corridor. The 19-member Advisory Committee will guide a
work program to develop and evaluate a variety of options for additional lanes, including general purpose and managed lanes. The
study will also consider improving interchanges, connections to other roads and providing transit options. The study is being
conducted by Metro in partnership with ODOT, TriMet, Washington County, Tigard, and Beaverton. The Policy Advisory
Committee will provide input at each milestone and will review all major study products. At the end of the study, the Polity
Advisory Committee will recommend a set of improvements and an implementation plan to the Joint Policy Advisory Committee on
Transportation, the Metro Council, and the Oregon Transportation Committee. Project work is expected to take 18 months (June
2003 - November 2004).
The Task Force will be schedule to meet approximately 12 times during the study.
Committee Name Primary (Council or Alternate or Staff
Staff) Representative
Metropolitan Area Scheckla deBruyn -
Communications Ehrenfeld (after
Commission (MACC) 4/15/04)
Each member of the Metropolitan Area Communications Commission has a seat on the Commission. Primary members are usually a
Council member (not required). MACC is the governing body that oversees the contract with AT&T for cable services and also
oversees the contract with TVTV (public access TV). The Executive Committee (the President, Vice President & Treasurer) meets
separately to make recommendations to the Commission on administrative issues including budget and the review of the Executive
Director. Pam Beery serves as legal counsel and attends most MACC meetings.
The Commission meets six times a year, usually on Wednesday afternoons, 1-5 p.m. at MACC headquarters in Beaverton: 1815
NW 169 h Place, Suite 6020.
Council/Staff Liaison Appointment Matrix - Page; 4
•71 Mir,
3-24-03
Committee Name Primary (Council or Alternate or Staff
Staff) Representative
Metro Technical (This is an all-staff Hendryx/Shields
Advisory Committee membership committee)
(MTAC)
MTAC reviews and makes recommendations to the Metro Policy Advisory Committee (MPAC) on land use issues associated with the
Metro Functional Plan (Metro 2040). The Committee is made up of representation from the counties and cities within the Metro
region. State agencies and special interest groups are also involved.
MTAC meets the 1' and 3'd Wednesdays of the month, 9:30 a.m. at Metro
Committee Name Primary (Council or Alternate or Staff
Staff) Representative
Metro Policy Wilson (Alternate to Hendryx (alternate)
Advisory Committee Forest Grove Mayor
(MPAC) Kidd)
MPAC is similar to MTAC above, except it is made up of elected representatives. Mayor was elected as alternate by Washington
County jurisdictions. Community Development Director Hendryx attends meetings if the Mayor cannot attend.
MPAC meets the 2"d and 4"' Wednesdays, 5-7 p.m. at Metro.
Committee Name Primary (Council or Alternate or Staff
Staff) Representative
New Library birksen Monahan
Resource Team
The mission of this group (formed by Council Resolution 02-47) is to provide citizen perspective and the knowledge gained through
their prior involvement on the New Tigard Library Construction Committee and the previous Library Expansion Committee. Team
members will share their expertise with Tigard Library staff, architects and the design team to ensure that the finished library is
representative of community interests. Team members may provide updates to the City Council and the community regarding the
progress of planning and construction process. They may also convey information from the community to the library staff.
Resource Team meets periodically as needed. In the past, the have met on Mondays at 6:30 .m. in the Library.
Council/Staff Liaison Appointment Matrix - Page 5
4C~1D1611 7 w71 ri{I'
3-24-03
Primary (Council or Alternate or staff
Committee Name Re resentative
staff) Sherwood
Regional Water Moore Koellermeier represents the
consortium The Councilor appointee to this group
liens in the Portland metro area.
is studying the potential Bull Run Regional Water AgenCY-
ter s
Consortium is comprised of all A subgroup
city on regional policy issues* quarterly meeting held at Met"*
board member (our water representative)
attends n Mills
The policy
Senior Center ves and FlsheS which
Board rd contracts with Loa rams.
who run prop
The Senior Center ordinates volunteers
the city on the Senior Center Boa' Senior Center staff
pays salaries of and provides the food. College. The city provides the Senior Center Building.
Loreen Mills represents toff
Senior Center s
with programs is also received from Portland Community a senor Center.
Assistance 12 m. at th
Board meets 2nd Tuesday of the month from 10 a.m.- P
Primary (Council or
Committee Name Staf f )
Tigard Chamber of Monahan - (ex
officio) Chamber Board with regard to city policies and status of
Commerce Board
board member to serve as resource to the Bill Monahan is a non-voting chamber and business community*
11.30 a.m.-1:30 P.M.
matters of interest to the Chamber office from
meets the second Wednesday of the
The Board month at the intment Matrix - Page
b
Council/Staff Liaison App o
Owosso
16GVI121Ld 0 1 0 1 Mr
3
3-24-03
Primary (Council or Alternate or Staff
Committee Ptame Staff) Re ntative
z.
Transportation Dirksen Wilson
Financing Strategies
Task Force
The Task Force was formed by Resolution No. 01-06 to evaluate the election results of the failed Transportation Bond Measure
(November 2000 ballot) and determine the reasons the bond failed. Transportation infrastructure needs remain and must be
addressed to accommodate the existing and future travel demands of the automobile and alternate modes of transportation. The
Task Force is to explore feasible funding strategies and develop recommendations to the City Council. The Task Force will
determine actions required to enhance the passage of any future funding measures, including the public process essential for
enhancing public awareness and support of the projects. Based on Council direction, the Task Force is to spearhead efforts to
further develop and implement strategies with the goal of funding a transportation improvement package.
Future meetings of the Task Force are dependent upon the outcome of Street Maintenance Fee discussion and review by Council.
Vision Task Force Woodruff
(VTF)
Beginning in 1996 and throughout 1997, the Vision Task Force established a process to define a vision for the Tigard community.
Then they identified the resources for implementing that vision through a partnership of individuals and organizations. The Task
Force periodically reviews the Tigard Beyond Tomorrow document.
The Task Force meeting schedule for the next several years is as follows: In January or February of 2003, staff will present
the annual report to the Council. In the regular report process for 2003, staff will meet with Action Committees in Oct./Nov.
and then publish the annual report for January '04. Vision renewal will occur in 2004. The Vision Task Force Vision will review
white papers and gather information for a citywide survey March-April '04. The survey will be conducted in May '04 and
analyzed. Council will receive a written report on the survey results on September 14, 2004. VTF will review and update the
directions and goals from September 20, 2004 - October 22, 2004. The Action Committees will then develop action plans
October 25 - November 19, 2004. From Monday, November 22 - Friday, December 17, the Vision Plan will be written to will
include the 2004 accomplishments plus the 2004 renewal information.
Council/Staff Liaison Appointment Matrix - Page 7
3-24-03
Committee Name Primary (Council or Alternate or Staff
staff) Re resentative
Orr Rohlf -Budget
Washington County Monahan Committee/Citizen
Consolidated Rep
Communications
Com. public agencies
The Washington County Consolidated Communications Agency (WCCCA) is the 9-1-i Dispatch rtontHillsborol Co nel usfeNorth Plains,
in Washington County except Forest Grove Polic eDdep~u ha bens include the cities o
Gaston, Tigard, Tualatin, King City, Sherwood,
consists of voting and non-voting members. One representative from each
The Board governs WCCCA and membership jurisdiction appoints one primary representative and one alternative
ption of
participating jurisdiction constitutes the Board. Each lan, adoption of annual objectives and work plan,
representative. The board is respo anCe for the agen."y adoption of strategic p the annual budget, approval of contracts (over $50,000) as
general policy guidelines and perform
authorized by voting Board administrative directive. recommendations to the WCCCA Commission.
The Budget committee reviews the proposed budget and makes r the third Thursdays, 4 p.m. at WCCCA - 17911
uarterl (March, June, September, and December) on
quarterly
The Commission meets
NW Evergreen Parkway, Beaverton.
two times a year. For 2003, these meetings will be held in March and April.
The Budget Committee meets
Council/Staff Liaison Appointment Matrix - Page 8
3.24-03
Alternate or Staff
prim oa y (Council or Re tentative
committee Name staff) on
for {0r discussion
Wilson puenas
County ts and provides a enmus on land use
Washington ►ans and Prolu positions of cons
issues. P Establishes po horny on the morr
Coordinating CCC) ~,ansP°rtation inte. C,fic aut
Committee or land use and ch when OWOPrmmittee has spe ra9rQm.
comments on m0s coordinated OPP`"0° meets- The Co is impact Fee ([IF) P
WCCC reviews and endations for a Canty s l Qlg ov tywide Troff it of the cities of and
the$e resulting in recomm Washington the COUIN the City Counc Wi ~ herwoc will
nation issues among ram (MSTIP) appointed by urham,
J an
and transP° Im rovement Pro() onalternate ~rnelius, p
ation P City. Gaston
Coulity , representativ es to
ansP°n resentatives or~ove, King
Streets Tr fists of elected reP
Wash" °n
Vorest membership cons + t4orth Plains. Tualntin, my and cities of
•~he voting gard Washington Counfit
genverton• Hillsboro. T~on County.
Wosh~ngt
H►ilsonville, and body. City Hall
the policy overtop
be on .
e WCCC meets the second Monday at noon at ~
Th Sherwood
Moore lCoellermeier
Willamette Water
SA) Willamette River water.
supply Agency Of
W tentinl uses o
onal perspective, P°
WWSA coordinate,, from a regi
one Public meeting was held 2002
meets on an irregular basis-
WWSA P
ointment Matrix - Page 9
U ,taff Liaison A<'p
'Oanci
LEGIBILITY STRIP
3-24-03
Committee Name Primary (Council or
Staff)
Moore, Deveny,
Festival of Balloons (CoeUermeier,
Planning Committee VIlheatle
al held in June-
scheduled
a group for the Balloon Felt'rv schedules. Periodic meeting lic safety, tter
. members and This is planning and coordination Balloon Festival (public
Of Comm' ttee meetings of the
av f ailability esti
of the Committee, staff checks for val. `au Inning group.
r s to the overall p
January For meetings meeting post-balloon -June with one follow-up
and report p
'stirs, entertainment) are held as needed
logs
Meeting of City and Dirksen
Elected Members set agenda for topic Of mutual
County
off icials (Informal) Sherwood Mayor Mark Cottle.
Elected officials from other jurisdictions meet: hosted by corner of Nwy 99 and
a.m•, 'at Roses Deli and Restaurant in Sherwood
interest. 7;30
is coup meets on the third Friday of each month,
Th 9
Tualotin-sherwood Road).
Metro - Various
Meetings as we are
notified
Liaison Appointment Matrix - Page 10
Council/Staff
1.E~18►tITX S oUp
3:14-103 staff
Alternote or
..or Re reSentative
Prima~f
> {~1a+'ne `Staff)
Com, Hendryx
.The county an
Wilson 5 r°grom• Officials
in regional ~0a1 dude elected
Tualatin g0S Metro s al Resource Representatives
►`►atot the completion of r a15) direction for al 5 Pr0`~am
Coee ~&0 for PrOViding P°m'on apPrO°ch to Metros 6°
is reSpons"ble
developing a com ~brary
Committee at the Beaverton
-This county are
cities within the and cities- a nth. P•m..
from the county
the second M°ndY of the m° or staff
The T6NRC meets Aiter'n°te
(Co it unc or Re reSe,tatwe
Prirtary
Roberts
Con+mi~~ ►.Iame staff) {°cus of
Moore
River center. The
Tualatin R m to build a visitor s
Motional Wildlife 2003 rate donatior~ •
Refuge _ visitor s undig on soliciting cargo
pundraising re fro. Ct by focusing
Censer a{{orts to c°P
Cam ai n undrnisig 'match for the P
was formed 10 o 'ding 'the required ` ° Th group once was on Pr meeting
the Task F dive since its initial
-This group has not been °
end y~atrix " page 11
~ia~SOn AIIOjntMeV%N "O'r''
Staff
il!
Counc•
3-14-03 Staff
Alternate or
Pri reSentotive including
(Council or Re
mo~'Y Man region,
~mmittee Name Staff) Sherwood W metropolitan Sherwood,
Wilson of the portland. Or City. No
s►de Grove. µiNsb°r°- King
Westside Economic the West
the needs of embers on
ance ed ° . Cornelius, Durhom. Forest as the voice for m
is f ocus the area as on
Alli The WeStside Econop is the cities cities of Beaverton growth- Acting nd visibility °f and influence decisions
County to business a the confroimo9 nt
Washington Wilsonville. ent conducive e,hW working to
Tualatin and environm ote and an1zotion
Tigard- is to create an ce strives to Pro" roactive org vary within
se
ce s P ns
rim°''1r Purpo i estside Ec omic Allia o e the Ore** The meeting locatio
The Allian the Wests
affect' locale. The W vitality 30 a.m-
issues un'qoily ment the economic the month at
is develop lotions impacting Thursday of
econorn d regu the
on policies on held on
kf 3'd
foram meetings are usually
Breaa County- to or Staff
Washi on Mena providers
Primor'Y (Council or Re resentative and services onahan, Newton oath reCreotlan efforts of this grow'
CamYnittee Name Staff) M to involve all Y due to the eff assets for
bets to build developmental
forum toting a youth F°ask force was started
y0 h and fociliT ity meet
on forming ities. skotepork cometun
ocus rtun and other
u started ae ~t provide recreatiOt
,ith t e y Heil or and by Yoh Room.
6ro P was rat gY t or k k Creek Confe
in developing a st formed and activities des►9 rence
AdvisorY Council was in
the Red Roc
Yo h . Tigard through Programs 7:
3p a.m.
each child of the month at
eets on the third Wednesday
TMAZR WITH DESGRlPT10N.D00
D~CA7l-1Y~000NGIUApP~MATRIXWPP
IW
• mint Matrix " PagQ 12
it/staff Uaison APP°mt
Coutc
C
Agenda Item No. lr
Council Meeting of ^ r ! 3 v -1
MET40RANDUM
Administration 20
CITY OF TIGARD
Shaping A Better Community
TO: Honorable Mayor and City Council- A
FROM: Bill Monahan, City Manager $AM
DATE: April 2, 2004
SUBJECT: City Manager Performance Review
It is that time of year again; time for Council to do my review. Last year, due to a variety
of events and circumstances, we did not conclude the review until fall. I think we all
agreed that this year we would try to complete the review by May 15.
To start the process, I am attaching a copy of the Employee Performance Appraisal
used the last few years. I will assemble some market information and copies of
Council's rating of my performance from past years. These will be sent to you next
week, once I assemble them.
In the meantime, I suggest the following schedule for the review:
- Council study session of April 13, Council give direction on process to follow and
review form to us
- April 20 1 am not here, so Council can discuss my performance without me and
prepare to do the review on April 27
- April 27, conduct review
- May 11, Council finalize the review on schedule
If Council needs more time to conduct the evaluation, you could move the review from
April 27 to May 11.
If this schedule meets with your approval, I suggest we get started on April 13. Please
let me know if you require additional information in order to conduct the review.
i
J e%admUrvnemoaimayor & cd=4%ay manager review 040204.doc
1
Employee
Performance
Appraisal Supervisory
EMPLOYEE DATA:
NAME:
DATE:
CLASSIFICATION TITLE:
DEPARTMENT:
REVIEW PERIOD: FROM TO
EMPLOYEE SIGNATURE: DATE:
The content of this review has been discussed with me. My signature indicates
knowledge and understanding of the contents of the appraisal and does not necessarily
imply agreement.
EVALUATOR SIGNATURE: DATE:
DEPARTMENT DIRECTOR: DATE:
H.R. APPROVAL: DATE:
CITY MANAGED: DATE.
-1-
INSTRUCTIONS
The purpose of the performance appraisal is to:
• Communicate performance goals, standards and expectations
• Evaluate employee performance against job standards and expectations
• Provide written documentation of employee performance
• Assist with the development and training of employees
• Create a dialogue between supervisors and employees on job performance matters
Evaluate each "Category" of performance. Use the "Rating Categories" sheet (following page)
and assign one rating on the line provided under "Rating" for each performance category (i.e.
Organization & Planning). To the left of each numbered characteristic is a line. These lines are
to be completed by the rater. You need to rate each characteristic using the "Rating
Categories" on the following page. If a performance standard does not apply to the
employee's job, indicate with a "NIA" designation.
Managers are expected to follow appropriate safeguards to assure that the performance
appraisal is available only to those who have a need and right to have access to the evaluation.
When conducting a performance evaluation/appraisal meeting, it is recommended that the
manager:
1. Explain the purpose and your agenda for the meeting.
2. Encourage response from the employee and two-way communication.
3. Mutually review performance expectations.
4. Discuss your ratings using specific examples.
5. Recognize areas of achievement/goals met, and identify opportunities for improvement.
6. Explore career progress and determine developmental/training needs.
L 7. Plan performance for the next review period.
it
a All employees must complete the "Employee Questionnaire." If they choose not to fill out the
form, they must at a minimum sign and date the form indicating that they "choose not to submit
p any comments on the Employee Questionnaire."
i
i
i
i
-2-
RATING CATEGORIES - Supervisory Staff
EXCEEDS EXPECTATIONS = EE
Employees performance consistently exceeds performance criteria or standards for all
aspects of the job. Employee performs even the difficult and complex parts of the job
competently and thoroughly, including extra or unique tasks. In measurable
accomplishments, employee's productivity regularly surpasses the required output.
Decisions and recommendations are usually sound and may involve high risk areas.
Employee is innovative and initiates, plans for, accurately prioritizes and accomplishes
the work, and often takes action on his/her own to implement solutions without requiring
prior direction.
MEETS EXPECTATIONS = ME
Employee's performance fully meets performance criteria or standards for practically
all aspects of the work. In measurable accomplishments, employee's productivity meets
and may occasionally surpass the required output. Performance is steady, reliable and
competent. Decisions and recommendations are usually sound and generally in the
moderate risk or structured areas within the duties. While the employee may exercise
initiative and innovation in meeting the work, guidance and direction may be warranted
to assist the employee in prioritizing duties and maintain productivity schedules.
DOES NOT MEET EXPECTATIONS = DN
Employee's performance does not meet the performance criteria or standards of the
aspects of this job. Goals are not achieved or are met with only a minimum level of
acceptability. In measurable accomplishments, employee's productivity is consistently
below the required output. Employee is usually reluctant to take action on his/her own
unless specifically directed. Employee is reluctant to make decisions or
recommendations, or if made, they are often not sound and are usually low-risk or
highly routine. Corrective action is necessary to improve the rating within the next
reporting period.
DEVELOPING = DEV
Employee has not yet achieved full effectiveness but is in a training or developmental
mode AND the rate of growth is proceeding at a satisfactory rate.
-3-
Category:
Consider the following performance indicators in this category. Other performance standards or
indicators may be added as determined by the evaluator.
Organization and Planning Rating
SELECT RATING:
1. Establishes clear objectives and measures for self and others
2. Monitors process, progress and results appropriately
3. Effectively organizes employees, materials and support to get things done
4. Establishes both short and long term plans and goals to meet future needs
5. Shows foresight in recognizing problems in areas of responsibility
6. Foresees changes and trends relevant to area of responsibility
7. Adheres to schedules and plans
8. Is able to establish priorities and organize accordingly
9. Keeps appropriate manager advised of status of projects and work assignments
10. Comprehensive work plans are development and followed
11. Contingencies are anticipated and alternate plans are in place when contingencies
arise
12. Demonstrates effective problem solving skills
13. Current work plan is tied into future years
14. Allocates and/or adjusts resources in response to workload and priority changes
Additional comments/performance standards:
-4-
Category:
Consider the following performance indicators in this category. Other performance standards or
indicators may be added as determined by the evaluator.
Administration Rating
SELECT RATING:
1. Maintains controls over areas of responsibility
2. Clearly defines responsibilities and authority limits to employees
3. Delegates authority and responsibility appropriately
4. Displays knowledge and expertise of sound management practices
5. Anticipates major challenges, issues and projects
6. Understands role and responsibilities
7. Provides information or help to supervisor when needed
8. Presents well considered alternatives when making recommendations
9. Carries out in depth analyses of department/division/unit performance
10. Makes decisions in timely manner that demonstrate good judgement and common
sense
11. Notifies all affected parties prior to implementing decisions
12. Generates ideas and creative solutions
13. Exhibits effective and timely decision making skills
14. Follows up on problems and decisions
15. Executes directions and plans received from supervisor independent of personal
likes/dislikes
16. Accepts criticism and feedback with minimum defensiveness
17. Ensures work is conducted in accordance with established laws and regulations
18. Promotes effective security practices and occupational safety and health in the
work environment
Additional comments/performance standards:
i
i
i
-5-
Category:
Consider the following performance indicators in this category. Other performance standards or
indicators may be added as determined by the evaluator.
Employee Relationships / Development Rating
SELECT RATING:
1. Selects competent employees
2. Trains and develops employees
3. Flexibly adjusts administrative techniques and styles when working with
employees of different skills and abilities
4. Periodically meets with employees to share information which will affect them
5. Effectively works with and leads diverse groups
6. Encourages continuous growth and learning in others
7. Performance standards are highly developed, understood and communicated to
employees
8. Shares negative performance feedback that is timely and direct
9. Shares positive performance feedback that is timely and direct
10. Timely and comprehensive performance evaluations are conducted
11. Develops teamwork and confidence with co-workers and subordinates
12. Provides guidance, support, and motivation to staff
13. Staff have training to adequately perform job tasks as well as to back up each
other
14. Staff are encouraged and provided opportunities to increase job skills
15. New employees receive optimal training and orientation for their position
Additional comments/performance standards:
-s-
Category
Consider the following performance indicators in this category. Other performance standards or
indicators may be added as determined by the evaluator.
Communication Skills Rating
SELECT RATING:
1. Has effective working relationships with Council, City Manager, and other
executives
2. Effectively communicates up, down and across departmental lines
3. Communicates ideas persuasively
4. Shows appropriate assertiveness in expressing and advocating points of view
5. Gains support and commitment from others
6. Negotiates effectively
7. Listens to what others have to say; seeks out appropriate information from others
8. Prepares well written materials that are logical, professional, organized and
properly supported
9. Makes verbal presentations on matters of responsibility effectively to varied
audiences
10. Able to see other's viewpoints
Additional comments/performance standards:
-7-
Category
Consider the following performance indicators in this category. Other performance standards or
indicators may be added as determined by the evaluator.
Leadership Rating
SELECT RATING:
1. Promotes respect, honesty, integrity and fairness to all
2. Clearly conveys goals and expectations to others
3. Steps forward to confront difficult issues
4. Takes risks
5. Encourages others to take risks
6. Supports the decisions of others when appropriate
7. Translates the City's/department's vision into actionable plans & direction
8. Is highly ethical and professional
9. Is an effective team member
10. Models collaboration
11. Demonstrates assertive initiative in perceiving and dealing with problems
12. Sets an example for others
13. Demonstrates the initiative to learn and accept new challenges
14. Promotes diversity efforts, awareness and appropriate conduct
15. Has effective working relationships with community groups and leaders
16. Is effective is motivating others and firm in handling problems
17. Initiates changes when necessary and manage them effectively
18. Takes action quickly to correct or prevent problems
19. Helps remove barriers to excellent customer service
20. Promotes a positive outlook
's 21. Actively supports the City's mission and values
i
Additional comments/performance standards:
i
i
-8-
s
Category
Consider the following performance indicators in this category. Other performance standards or
indicators may be added as determined by the evaluator.
Financial Rating
SELECT RATING:
1. Controls operating costs by effectively utilizing staff, materials and equipment
2. Carefully monitors expenditures
3. Adheres to financial plan
4. Makes sound decisions that consider cost/benefit
5. Accurately estimates expense/revenue levels, capital budgets, and other factors
6. Shows innovation in reducing expenses
Additional comments/performance standards:
i
-9-
I; I 1 111 1111 r
Z
Category
Consider the following performance indicators in this category. Other performance standards or
indicators may be added as determined by the evaluator.
Supervision Rating
SELECT RATING:
1. Effectively delegates then supervises performance
2. Is able to effectively and appropriately schedule work assignments of subordinates
3. Takes action to monitor and increase effectiveness of delegated assignments
4. Monitors and follows through on personnel issues; takes appropriate action that is
also prompt and without delay
5. Thoroughly documents issues appropriate to the matter
6. Is consistent in the administration of City/department policies, rules and
procedures
7. Complies, understands and can effectively administer the City's/department
personnel policies, labor contracts, and procedures
8. Handles disciplinary measures in an appropriate manner
9. Understands his/her role as a supervisor/manager/director
Additional comments/performance standards:
.10-
Category
Consider the following performance indicators in this category. Other performance standards or
indicators may be added as determined by the evaluator.
Job Knowledge Rating
SELECT RATING:
1. Properly applies skills and knowledge of the techniques, procedures, products and
materials to perform quality work
2. Understands and performs all aspects of the job
3. Completes assignments in a thorough and accurate manner
4. Follows department policies and procedures
5. Integrates new subject matter into existing operations
6. Seeks additional job knowledge and skills and applies such to the overall
improvement of the department/work unit.
7. Has the ability and versatility to manage most circumstances
8. Identifies and corrects problems
9. Paperwork is complete, correct and timely
Additional comments/performance standards:
-11-
Major Goals/Projects Completed during this Review Period
Instructions: Please indicate the standards to be met in completing the goal/project.
Goal/Project:
Goal/Project:
Goal/Project:
Goal/Project:
Goal/Project:
Goal/Project:
- 72 .
Major Goals/Projects for Next Review Period
Instructions: Please indicate the standards to be met in completing the goal/project.
Goal/Project:
Goal/Project:
Goal/Project:
Goal/Project:
Goal/Project:
Goal/Project:
G
i~
1
i
-13-
4 Bill Monahan- RE: march 18 minutes and April 14 agenda _ _ Page l
From: Bill Monahan
To: Julie Russell
Date: 4/12/04 7:21 PM
Subject: RE: march 18 minutes and April 14 agenda
Hi Julie,
A copy of your note to Dan Plaza came to my attention. Much of the "information" which you report was
overheard at Tigard's March 16 workshop meeting (not March 6) is in error. When I read the report of
what the Council was supposed to have said and done, and what was attributed to me, I was very
concerned. I asked City Recorder Cathy Wheatley to listen to the audio tape of the meeting and to
transcribe the discussion with Joanne Rice, from the point that Council asked questions. The actual
statements made were not consistent with comments made in your note. In fact, in several cases, they
directly contradict what you report. I encourage you to either listen to the tape or request a copy of the
partial transcription that I will be providing to the City Council tomorrow night along with your e-mail.
I won't make an effort to address all of the inaccuracies in your report of what was said at the meeting. I
will, however, correct some, as follows:
- I did not suggest that the City Council "vote right then to put the annexation on the ballot". Rather, since
it was a workshop meeting, the Council could not take a vote. More important, I encouraged the Council
to not agree to the IGAs proposed because the value of the white papers would be reduced (or lost). I
suggested that the County adopt the ordinance that was under discussion so when Tigard acts in July or
August the ability to collect SDCs will exist.
- the Mayor did not agree ( to holding a vote that night) - instead, he emphasized following the process
established in December, 2003.
- Councilor Sydney Sherwood was not the only Council member who expressed the desire to wait. No
Council member suggested that the City change course, instead they all affirmed that they want to see the
white papers completed then make a decision on the annexation plan in the summer.
- no statement was made that "the White Paper Committee's didn't mean anything anyway and were only
organized to make the residents of Bull Mountain feel better about the process". The record shows that
the Council discussed how the White Papers could be a tool to help the Council hear from the citizens.
Julie, the report given in your e-mail is extremely misleading. I expect that the report that you heard was
misquoted at some point prior to it reaching you. The person who was in attendance that night could not
have made the errors in reporting that are attributed to him in your note. Not only did the Council and staff
recognize that he was in attendance, he was afforded the opportunity of asking clarifying questions of
council at the conclusion of the meeting.
I hope that you will listen to the tape or review the transcript that we had made as a result of your note.
You will find that your assertions of "underhanded" actions are not founded.
Please let me know what you learn after reviewing the true record of this Council meeting.
Sincerely,
Bill
Julie Russell <jrussell@RailEurope.com> 04/12/04 11:43AM
Hi Dan,
;,.Bil(Monahan - RE march 18 minutes and April 14 agenda- Page 2
I have heard some very discouraging information overheard by the CP04B
Vice-Chairman after the City Council Meeting on Tuesday March 6th. Joann
Rice from Washington County and the City Council and Bill Monahan were all
still there, it was close to midnight and no one realized there was anyone
else in attendance. The following statements were made: Joann Rice advised
them that Washington County would only start collecting SDC fees when the
City Council voted to put the annexation on the ballot. Monahan then
suggested the City Council vote right then to put the annexation on the
ballot the mayor agreed. Sidney Sherwood was the only council member to
disagree and say she thought it would be a terrible breach of trust to do so
after the White Paper Committees were formed and they had agreed to wait
until July. The statement was then made that the White Paper Committees
didn't mean anything anyway and were only organized to make the residents of
Bull Mountain feel better about the process, which we have all suspected,
but now have confirmed).
The question was then asked what would happen to the SDC fees if the
annexation failed, Joann Rice advised that they would go to an interested
party, like Tigard, since Bull Mountain has no city government.
When the Bull Mountain resident spoke up that he knew it was not a public
input meeting, but he would like to clarify the things he had just heard,
they were all terribly embarrassed as they did not know he was still there.
These kind of underhanded, behind closed door agreements between the City
and the County are exactly the reason we distrust the agreement. We don't
believe for a minute that Tigard is going to provide parks on Bull Mountain
in the near future if ever.
There is a roundtable discussion to be held on Wed. April 14th and it will
be interesting to see what happens. We feel like the city and the county
are doing this to try to embarrass King City.
I appreciate working with you and all of the work you have done and are
doing for Bull Mountain, but this kind of information is very disheartening.
Best Regards,
Julie Russell
--Original Message-----
From: Julie Russell
Sent: Wednesday, April 07, 2004 11:28 AM
To: Wynne; Bruce Stobbe; dar; daryl; dick Franzke; fergusson; gdore; Holly
Shumway; Janet Zeider; kathy; Ken Henschel; kesh mcvey; Lisa Hamilton-Treik;
nor; pkh47; rkindrick; Stu Byron; Tom; tsduling
Subject: FW: march 18 minutes and April 14 agenda
Hi All,
I just wanted you to have a copy of our last meeting for the Parks Committee
White Papers and the next meeting is April 14th. I will keep you updated.
Julie Russell
-----Original Message----
; Bill Monahan-RE: march 18 minutes and Ap i 14,agenda.. _ Page 3
From: Daniel Plaza fmailto0anielOci.tioard.orm
Sent: Tuesday, April 06, 2004 3:08 PM
To: jrussell avantidestinations.com; Daniel Plaza; Dennis Koellermeier;
carlswitzer0hotmail.com; knaidek1 juno.com; mfreudna Dacificfoods.com;
Jerry hanfordO)symantec.com
Subject: march 18 minutes and April 14 agenda
attached
next mtg April 14
same place
same time
Thanks, Dan
CC: Daniel Plaza; Liz Newton
A
III I i'0111111:
Transcription
Council and discussion after Washington County Senior Planner Joanne Rice's presentation on
the draft intergovernmental agreement for parks system development charges for the
unincorporated Bull Mountain area at the March 16, 2004, City Council meeting (Agenda Item
No. 6)
Councilor Sherwood (to Joanne Rice): So what you're saying is that we've got to commit before
the white papers are done - in other words, go back on our word from we've told the public.
City Manager Monahan: What I'm suggesting is that the County should go forward and adopt
the ordinance, create the ability, but not implement it for us until in July or August when the City
Council makes its decision whether or not to place the item on the ballot. When we do that, and
that's what we've told the County - I mean we've been having this discussion for close to two
years, making this request. We do want to have the County to have an ordinance to be in effect
as soon as the Council commits, but I think that for the Council to commit to something that, in
essence, gains two months: May 19 until sometime in July - two months of systems
development charges, I think is not a significant amount for us to gain if it means that we are
potentially looking as if the white paper effort is really not of value.
Councilor Sherwood: No, I'm not in favor of doing something - we've said that this is how we
are going to do it.
Mayor Dirksen: When we made the decision to postpone and do the white papers, we passed the
resolution of intent at the same time - it was intent that that document would meet the County's
requirement to show our commitment to go through with the Annexation Plan process. And, in
light of the fact that, you know, what we've committed to do with the committees and the white
papers, it sounds like what I hear from Council that we are not willing to go beyond that step. I
would like to ask a question though. I was at the County Commissioners' meeting and I believe
it was you that made the statement - The County Commissioners were asking what if they were
to start collecting these park SDCs for the City or whoever... parks SDCs were being collected
for the unincorporated area and annexation never takes place, what would happen with that
money, what would you do with it? And, as I recall, you or someone said that at least one of the
options that was legally available was for that money to be distributed to those entities that were
identified as being parks provider? Is that correct?
i Wash. Co. Sr. Planner Rice: Well, the way we're going to structure it is that we'll have a
separate resolution and order for each SDC. So, there'll be one for the Tualatin Hills Park and
Recreation service area and one for Bull Mountain. And, each SDC will be a single assessment
area. And, what we can do is the County would be able to spend the money anywhere within
that assessment area or it could spend it outside the assessment area as long as the park
improvement would serve the assessment area. For instance, I know that on your Parks Master
Plan you have some site designated inside the City limits that if the park went in, it would serve
these unincorporated areas, so we would be able to use that money in conjunction with you to
make a park improvement there. So, we crafted it so that it could be as flexible as possible so
;x;
that the County and City could partner together to make the most out of the money that is
collected.
Councilor Wilson: Is it legal to land bank and not make improvements with that money for
future parks or do you have to actually provide finished...?"
Wash. Co. Sr. Planner Rice: Well we can acquire land. What we can't do is collect the money
and just let it sit there and not do anything with it.
Councilor Wilson: And, if that annexation fails, you still have got to be able to maintain it and I
prefer to just buy the land and not improve it until such time as that land is
Community Development Hendryx: We have done that with... we bought Cache Creek
property. It is owned by us and it's closed to the public. Does the public go in there? They're
not supposed to.
Councilor Woodruff. So, you can - if this passes through the County - you could begin to
collect that even though we could not have said that we are prepared to say we are going to
annex...?
Wash. Co. Sr. Planner Rice: No, the issue - the real issue for us is the policy, the criteria that
says the identified park and recreation provider is committed to placing the annexation plan on
the ballot.
Councilor Woodruff It just seems like it adds more ammunition to Bull Mountain - here's
another thing that happens if they get annexed and it doesn't happen if they don't. So that people
that want parks maybe are for it, but people that are just looking at their bottom line, more
assessment, see that this as another down side of being annexed.
Councilor Moore: Well, these assessments are system development charges, they are not
assessments to the existing residents-park SDCs which would not be citizen fees. A person
buys a house would end up paying for it eventually, but it wouldn't be an assessment after the
fact so that would be another positive.
Councilor Sherwood: But, it hasn't been a real positive so far, other than the fact that you don't
want to see the land that's left all lost. But, the people that live up there don't see that as a huge
issue. They want to know where the parks are going to be.
Councilor Wilson: The way that we intended the resolution that we passed when we did
it...was, I understand, I hope we communicated was that we were eventually going to vote to put
it on the ballot, but that we were holding back to gather information about how the Plan would
be developed. It wasn't a matter of whether a Plan would be put on the ballot; it was what that
Plan would look like.
Councilor Dirksen: That was my perception as well...
Councilor Sherwood: Yeah, yeah
Mayor Dirksen: To me the decision that we made wasn't to question whether we would put the
Annexation Plan on the ballot, but would it would look like, what it would include. My personal
opinion was...
Councilor Moore: ...as far as I haven't told anybody it's a done deal.
Councilor Woodruff: The perception out there is that this white paper process is to gather
information to then make a more informed decision about whether to go ahead or not go ahead.
Whether some people thought this was not the case, whether the resolution... there's a credibility
issue that people that in support... maintain credibility.
Councilor Wilson: I don't think the subject of the white papers was for the people who are
involved to write persuasive arguments why we shouldn't annex. The purpose of the white
papers was let's develop a Plan than the City of Tigard can hear what our needs are...
Mayor Dirksen: when annexation took place
Councilor Wilson: Yeah, and I think that's the whole purpose, other than I'm sure that there are
some who relish the additional time that they have to muster resources to fight it. But, that
wasn't our intent to just give more time to fight it.
City Manager Monahan: I think what you say in your resolution was that there was a request for
additional information - not to change to the Annexation Plan, but to put some detail to what the
Annexation Plan would mean after annexation took place. Kind of talk things out, explain what
could happen, not to change the Annexation Plan. But then, as Mayor Dirksen said, the
Resolution of Intent was to be something physical that could be taken out to the County to say,
ok, does this show enough of a commitment to meet your definition of commitment? I think
what we are hearing back is, "No." The commitment that is necessary is an absolute
commitment that there is a ballot title and a date selected and, what I thought the Council said in
December, that decision will be made at the conclusion of the white papers and the white papers
would be concluded in June.
Mayor Dirksen: The sole purpose tonight... decision whether or not to approve this IGA and I'm
not hearing support for it.
i
Councilor Sherwood: I'm not going to...
City Manager Monahan: That's why we put it on a work session tonight as opposed to an action
item so that we could have this discussion. Perhaps the message that the Council wants to send
back is, can't sign the IGA because it commits us beyond what the Council is willing to commit
at this time while it goes through the Bull Mountain white papers. And, the County is aware of
that; however, they are going forward with the same thing for THPRD. So, they're trying to set
this place for THPRD and for us. They're intention is good.
Mayor Dirksen: Well, we're fully in favor of that.
City Manager Monahan: Yes. So they're in favor of the resolution. But, the resolution says that
it's activated for a body like us, or Hillsboro, or THPRD, when we as an individual commit and
we can meet their definition of commit to the Annexation Plan.
Mayor Dirksen: do those white papers and then make the decision on the Annexation Plan.
City Manager Monahan: Right, because we would like it to be in place for two months later
when the action takes place.
Wash. Co. Sr. Planner Rice: Well, problems, thinking off the top of my head. Probably what we
would do then. We're obligated to hold the public hearing on May 18 and I think the thing that
we'll need to do will be to continue the public hearing to a date certain once we know when
you're scheduled to - until after you've had your meeting with the public hearing - whatever it is
on the Annexation Plan and then if, you know, if you do make a decision, forward what that
that ...then the Board of Commissioners could adopt that then.
Mayor Dirksen: Why would they need to wait? Why couldn't they pass the resolution that
SDCs collection would take effect once we advise them ...the resolution could already be in
existence.
Wash. Co. Sr. Planner Rice: Well, maybe it could include a clause that if the City doesn't decide
to do the Annexation Plan then it would become null and void. Ok, I can check on that with our
attorneys to see whether that would be suitable.
Mayor Dirksen: That would mean that when we take our vote after reviewing white
papers ...when we make that vote and it is yes to put it on the ballot, then that process could be
instituted immediately - let's say the next day.
City Manager Monahan: That way we would not be holding THPRD up.
Wash. Co. Sr. Planner Rice: Well, we have it set up to move independent of each other.
City Manager Monahan: Oh.
Wash. Co. Sr. Planner Rice: Ok, I'll report that back to my Board and County Administrator.
Mayor Dirksen: Ok...thank you.
1:1edm10u9 mountain (nroUmscrtpuon - 3-1644 nwft - sdo OBwsskn.d=
13a4~
April 13, 2004
Mayor James "Bud" Wilkinson DRAFT CITY OF TIGMD
City of King Cit~ OREGON
15300 SW 116 h Ave.
King City, OR 97224
Mayor Wilkinson:
On Wednesday, Bill Monahan met with you and promised to send King City a complete
set of documents related to our current effort to complete the annexation of Bull
Mountain. This letter is intended to transmit the information that was promised.
As you recognize, Tigard has had a long term interest in providing services to
unincorporated Bull Mountain dating back to 1983 with the adoption of the Tigard
Comprehensive Plan. The area was planned for urban development and Tigard was
recognized as the logical provider of urban services, e.g., police, parks, etc.
Washington County has likewise recognized that the area eventually will be part of
Tigard. A series of annexations have brought sections of the area into the City over the
years. Three separate intergovernmental agreements have been signed since 1988
affirming the direction. The latest agreement (Tigard Urban Services Agreement,
TUSA) was completed in 2002. As required by State statutes, the TUSA specifies the
unit of government that will deliver services, sets forth the functional role of each service
provider, determines the future service area, and assigns responsibilities for planning
and coordination of services. At the initiation of the County-directed ORS 195.065
process, King City chose not to participate in this effort and did not declare interest in
any portion of Bull Mountain.
This letter does not attempt to lay out the process to amend the TUSA, UPAA, or other
intergovernmental agreements (IGAs) that exist between Tigard, Washington County,
and other service providers. Your City Attorney should be consulted on what is
involved. If you choose to pursue a course to convince Tigard to amend these
agreements, we believe that King City has the burden to demonstrate to the signatories
of all the various intergovernmental agreements that it can serve the area more
efficiently and effectively than Tigard can. Tigard has demonstrated its ability to serve
the area through the above mentioned studies. Without such a clear demonstration,
there would not be justification to amend the various IGAs.
It is important that consideration also be given to the necessary steps involved in
amending the intergovernmental agreements (such as Urban Planning Area
Agreements, etc.) that King City has entered into. Likewise, the King City
Comprehensive Plan should be researched to determine whether amendments are
required to allow King City to deliver services to the area under consideration. Tigard's
Comprehensive Plan would also have to be amended to recognize that King City would
provide services to the area.
13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772
In 2001, Tigard initiated the Bull Mountain Annexation Study, the purpose of which was
to set the stage for discussion of policy issues related to annexation of unincorporated
Bull Mountain. Subsequent to the 2001 study, the Public Facilities and Services
Assessment Report for the Bull Mountain Area was completed in 2003. The report
considered the "how" and "when" it would be optimal to provide services to
unincorporated Bull Mountain. During the past fall, Tigard completed an Annexation
Plan for unincorporated Bull Mountain. While it is recognized that King City is not
considering developing an Annexation Plan, the information is being provided as
additional background. All of these studies, along with background information, are
being transmitted with this letter.
Obviously, Tigard, along with its partner Washington County, has completed
considerable research and analysis of the existing and future needs of unincorporated
Bull Mountain. It is important, should King City proceed with a cost and services
analysis of annexing, that it proceed with a complete and factual basis. It would be
beneficial if the analysis was consistent with what Tigard has completed to allow for a
true comparison of effectiveness and efficiency of service delivery. Otherwise, it will be
difficult for the Tigard City Council to evaluate your analysis. Should you eventually
suggest that the Council consider a request to change direction to allow you to pursue
annexation of this area, I have attached an outline of the critical information that is
needed. Please use this outline as you proceed with your analysis.
Tigard has already expended significant resources to get to the present point on the
issue of annexation. We have limited resources to lend King City to assist in completing
your analysis. We can provide some assistance. However, to be fair to our citizens, we
would have to be compensated for the time spent. It is suggested that you consider
obtaining outside resources to assist you in this effort. You may want to consider hiring
a professional versed in urban service analysis and/or annexation. For instance, a team
composed of an economist, land use planner, or other professional in the area of
government could be of great assistance.
Council is scheduled to consider the Annexation Plan on July 27, 2004 for a November
2, 2004 election. For Council to consider a request to change direction, at a minimum,
your cost and services analysis needs to be completed and provided at least a month in
advance of the July hearing date. This will allow staff time to review the materials and
forward an analysis to Council. Otherwise, the Tigard City Council will not have
sufficient time to consider before the scheduled public hearing.
Sincerely,
JAMES N.P. HENDRYX
Director of Community Development
71
Outline for Bull Mountain
Service and Revenue Analysis
1. Base data
a. Identify existing number of tax lots in the area to be annexed
b. Identify the existing number of structures (residential and
commercial) in the area to be annexed
c. Identify the existing population in the area to be annexed
d. Identify the likely growth rate in the number of tax lots (through
partitions)
e. Identify the likely growth rate in the number of structures (through
new construction) based on buildable land and zoning
f. Identify the likely growth rate in population
2. Costs
a. Identify all existing King City services
b. Operating costs - today - with annexation - change of services
i. Identify all existing King City operating services impacted by
annexation
ii. Calculate five year trend for the actual costs of existing King
City operating services impacted by annexation
iii. Identify units of service for those existing King City operating
services impacted by annexation
iv. Identify a cost per unit of service for all existing King City
operating services impacted by annexation
v. Identify the total additional units of service to be provided to
a newly annexed area upon annexation.
vi. Project the change in the units of service over time following
annexation. (We suggest a minimum five year projection.
Longer would be better.)
vii. Identify services not currently provided that would definitely
or likely need to be provided after annexation
viii. Develop estimated units of service for services not currently
provided but which may be required in the future
ix. Develop estimated costs per service for services not
currently provided but which may be required in the future
c. Capital costs - today - with annexation - change of services
i. Identify all existing King City capital projects
ii. Calculate five year trend for the actual costs of existing King
City capital projects
iii. Identify units of those existing King City capital projects
impacted by annexation
iv. Identify a cost per unit of existing King City capital projects
impacted by annexation
v. Identify the total additional units of capital projects to be
provided to a newly annexed area upon annexation.
Mi-
71
vi. Project the capital projects over time following annexation.
(We suggest a minimum five year projection. Longer would
be better.)
vii. Identify capital projects not currently planned that would
definitely or likely need to be provided after annexation
viii. Develop estimated costs for capital projects not currently
planned but which may be required in the future
3. Revenues
a. Operating revenues - today - with annexation - change of services
i. Identify all existing King City operating fund sources for
existing King City services
ii. Identify all existing King City operating fees and charges that
affect existing King City services impacted by annexation
iii. Clearly categorize operating revenues that support services
impacted by annexation by those that are dedicated to a
specific service and those that are discretionary and can be
used for multiple services
iv. Calculate five year trend for actual operating revenues for
those revenues that support services impacted by
annexation
b. Capital revenues - today - with annexation - change of services
i. Identify all existing King City capital project fund sources
ii. Identify all existing King City capital fees and charges
impacted by annexation
iii. Clearly categorize capital revenues impacted by annexation
by those that are dedicated to a specific service and those
that are discretionary and can be used for multiple types of
projects
iv. Calculate five year trend for actual capital revenues for those
revenues impacted by annexation
4. Intergovernmental Agreements
a. Review all existing intergovernmental agreements for the provision
of services to City residents to determine:
i. Impact of annexation on the structure of the agreement
ii. Identify which services are provided through IGA, and how
annexation will affect those services
s iii. How the Intergovernmental Services are paid for and where
the revenues to pay those costs come from
i b. Talk to the IGA partner(s) to determine their willingness to continue
! the agreement under the current terms and conditions, or whether
modifications are required
c. Project the costs and revenues in the IGA services resulting from
annexation
5. County Services and Revenues
a. This data (services, revenues, costs, etc. can be pulled from
County data or from the Tigard Annexation Study)
Y • j Y~ f ~ ~Yj ~Y:
1
i
PROCLAMATION
t f Days of Remembrance - °
"For justice and Humanity";
WHEREAS, the Holocaust was the state-sponsored, systematic persecution and annihilation of
""ijj
European Jewry by Nazi Germany and Its collaborators between 1933 and 1945. Jews were the
primary victims - six million were murdered; Gypsies, the handicapped, and Poles were also a
targeted for destruction or decimation for racial, ethnic, or national reasons. Millions more,
Including homosexuals, Jehovah's Witnesses, Soviet prisoners of war and political dissidents, also
suffered grievous oppression and death under Nazi tyranny;
WHEREAS, the history of Holocaust offers an opportunity to reflect on the moral responsibilities;. .
r. r of individuals, societies, and governments; and
{ WHEREAS, we the people of the City of Tigard should always remember the terrible events of the t~
Holocaust and remain vigilant against hatred, persecution, and tyranny,, and
WHEREAS, we the people of the City of Tigard should actively rededicate ourselves to the
wl~°fJ%
" principles of Individual freedom in a just society; and 9 I1
WHEREAS, the Days of Remembrance have been set aside for the people of the City of Tigard to {
remember the victims of the Holocaust as well as to reflect on the need for respect of all people; 7
and
WHEREAS, pursuant to an Act of Congress (Public Law 96-388, October 7, 1 980) the United,, '
States Holocaust Memorial Council designates the Days of Remembrance of the Victims of the ( g
Holocaust to be Sunday, April 18 through Sunday, April 25, 2004, including the international
i Day of Remembrance known as Yom Hashoah, April 1 8;
NOW THEREFORE BE IT RESOLVED THAT 1, Craig Dirksen, Mayor of Tigard, on behalf of
the entire City Council, do hereby proclaim: i<:
'~Ppt t':4 '
( Sunday, April 18 through Sunday, April 25, 2004, as )
Days of Remembrance =p
"For justice and Humanity" , In memory of the victims of the Holocaust, and in honor of the survivors, as well as the rescuers
f and liberators, and further proclaim that we, as citizens of the City of Tigard, should strive to
overcome intolerance and Indifference through learning and remembrance.
Dated this day of 2004.yz.
t r IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard s;~.
to be affixed.
Cr g rksen, Mayor sti^`
A est: City of Tigard ;~11(ijo
City Recorder
t k Itt=!flfiliyiFrgf L~F ~i~/17 ply .'ro!!I!„g+°a ifyy~°i~IN~}r~ ~ .a> 4
V • n ~ d ~ ~ K .•,n 'RY Est Q~4Vt"s~.~ @ Plu ~ +n 1lta s x ' S ~hn` 'n
~li. i •Y i ~
J ~ r
3
4
PROCLAMATION
National Youth Service Days
WHEREAS, National Youth Service Days is an annual public awareness and education campaign that
highlights the amazing contributions that young people make to their communities throughout the
~y
year, and
WHEREAS, the goals of National Youth Services Days are to mobilize youths to identify and address
the needs of their communities through service, recruit the next generation of volunteers, and educate
the public about the contributions young people make as community leaders throughout the year; end t .
,t. WHEREAS, young people in the United States are volunteering more than has any generation In American history; and t' ' }
i WHEREAS, the ongoing contributions young people make to their communities throughout the year
should be recognized and encouraged; and
WHEREAS, young people should be viewed as the hope not only of tomorrow, but of today, and
should be valued for the Inherent Idealism, energy, creativity, and commitment that they employ In l'
addressing the needs of their communities; and
WHEREAS, there Is a fundamental and absolute correlation between youth service and lifelong adult
volunteering and philanthropy; and #Y
WHEREAS, through volunteer service and related learning opportunities, young people build f!, w
character and learn valuable skills, including time management, teamwork, needs-assessment, and j I
leadership, that are sought by employers; and
WHEREAS, young people will benefit greatly from expanded opportunities to engage in meaningful
volunteer service; j
NOW THEREFORE BE IT RESOLVED THAT I, Craig Dirksen, Mayor of Tigard, on behalf of the
..f entire City Council, do hereby proclalmi 15'
April 16 - 18, 2004 as '
w
National Youth Service Gars`
In Tigard and encourage all citizens to recognize the contributions that youths make to our
` community.
I2~HA'
Dated this day of 2004.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard to zrIliinJa-`.
be affixed.
Craig D en, Mayor
Attest: City of Tigard
aim .!i •i
City Recorder
i
b R1
ZN 1 W a.. Ay~~. n 1 1~ \\a ~ !t; + 1 ,s.~ T~i% /irin f,:0 '
11 -
o '
PROCLAMATION
•
Vision and Hearing Day
WHEREAS, affordable health care is a continuing challenge to the citizens of Oregon and especially
s the residents of Tigard, Oregon; and
WHEREAS, early detecdon of health problems results in quicker treatment, a higher cure rate, less '
time away from work,
prevention of some diseases; and ~
WHEREAS, undiagnosed cases of glaucoma, diabetes, hearing loss, and high blood pressure are, r
r ;
prevalent in Oregon today; and
WHEREAS, the Tigard 2000 Lions Club, Haggen's, Tigard OR, Regence BlueCross BlueShield of
Oregon and the Oregon Lions Sight 8Z Hearing Foundation are actively concerned with the well-being
of local residents; and
WHEREAS, the Tigard 2000 Lions Club, Haggen's, Tigard OR, Regence BlueCross BlueShield of
Oregon and the Oregon Lions Sight 8Z Hearing Foundation will sponsor a visit of the Oregon Lions ,
Mobile Health Screening Unit on April 24, 2004 from 8 a.m. to 1 p.m., to be located at the al3
` Haggen's parking lot, 13600 SW Pacific Hwy. Tigard, Oregon; and ry
WHEREAS, the Tigard 2000 Lions Club, Haggen's, Tigard OR, Regence BlueCross BlueShield of `J
Oregon and the Oregon Lions Sight 8Z Hearing Foundation are offering the screenings free to all local.`
" • residents (including children with written parental permission) as a public service; w '
NOW THEREFORE BE IT RESOLVED THAT I, Craig Dirksen, Mayor of Tigard, on behalf of the
j
entire City Council, do hereby proclaim:
Saturday, April 24, 2004 as
Vision and Hearing Day /
In Tigard and urge all citizens to take full advantage of the opportunity to protect their vision, hearing ill
_ and general health through this free preventive health screening. dy
~~~Gt lr ~~tiz.
Dated this day of 2004. M
IN WITNESS WHEREOF, i hav,2 hereunto set my hand and caused the Seal of the City of Tigard
I to be affixed.
' Craig Dh"ksen-, Mayor
City of Tigard atlim
Aty~st: '~~i►iiiig~
City Recorder
4
M /
ENKA;`~ IT • vt raYe - ~SY~.
AGENDA ITEM NO. 3 - VISITOR'S AGENDA DATE : April 13, 2004
(Testimony limited to 2 minutes or less.)
z* The Visitor's Agenda gives citizens the opportunity to address the Tigard City Council on any topic or issue.
w If you are interested in testifying on a "public hearing" item scheduled for tonight's meeting, please sign the public
hearing testimony sign-up sheet for that item.
NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED
MA-kk WC-If SO OKIN-fVcAr
0'R ~ N z -10,1( GN• ~N W RlCMeN f
~ 2-3
VISITOR'S AGENDA Page 1
vi'J1 r r s Tigard High Lead6rship►
9000 SW Durham Road • Tigard • Oregon • 97224
(503) 431-5518 • FAX (503) 431-5410 • http://ths.ttsd.kl2.or.us/leadership/home.htmi
thsasbprez@yahoo.com
r
E
Academics
International Baccalaureate (I.B.) testing
1St round ended after Spring Break
Ptesi a 4th quarter begins Tuesday, April 13th
ge a e Rotary Awards delivered by mail
Ceremony on April 25th
ce.
Arts
THS band performed in Disneyland
State Solo Contest
May 1St, two Tigard students competing
As e 9 S Pac 9 Choir Competition
THS choir has qualified for state the past 8 years
as One Act plays are ending the year for drama students
oef,' a 12 thespians qualified for nationals
u e ns
na,Jan .
Athletics
Tigerettes competed at Nationals
o ; a Ranked 9th in the nation, 2"d in State
' Softball ranked 1St in Pac 9
Splri; Track team ranked 3rd in Pac 9
"Pubi c1 Activities
elsey, Ba
Elections for next year's ASB
ti March 17th
echnoto, Elections for class officers
e {fe ttem
April 26th
Community East Egg Hunt
. Saturday, April 10th Cafeteria
Five students qualified for Speech Nationals!
"Expecting Excellence"
t
THS Leadership '03 -'04 Mission Statement
AGENDA ITEM # FOR AGENDA OF: April 13, 2004
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Mayor and Council
FROM: Greer Gaston
DATE: March 30, 2004
SUBJECT: Three-Month Council Calendar
Regularly scheduled Council Meetings are marked with an asterisk
April
5 Mon Special Council Meeting with Tualatin City Council - 6:30 p.m., Tualatin Police
Facility
13 * Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall
20* Tues Council Workshop Meeting - 6:30 p.m., Town Hall
26 Mon Budget Committee Meeting - 6:30 p.m., Tigard Water Building Auditorium
27 * Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall
May
3 Mon Budget Committee Meeting - 6:30 p.m., Tigard Water Building Auditorium
10 Mon Budget Committee Meeting - 6:30 p.m., Tigard Water Building Auditorium
11* Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall
17 Mon Budget Committee Meeting - 6:30 p.m., Tigard Water Building Auditorium
18* Tues Council Workshop Meeting - 6:30 p.m., Town Hall
24 Mon Tentative Budget Committee Meeting - 6:30 p.m., Tigard Water Building
Auditorium
25* Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall
June
8* Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall
15* Tues Council Workshop Meeting - 6:30 p.m., Town Hall
22* Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall
I:WDM\GREER%CrrY COUNCILI3 MONTH CALENDAR.DOC
I
Tigard City Council Tentative Agenda 2004
Meeting ate: April 20, 4 Meeting ate: April Meeting ate: May 11, 2004
Meeting Typefrime: Workshop/6:30 p.m. Meeting TypefTime: Business/6:30 p.m. Meeting Typefrime: Business/6:30 p.m.
Location: City Hall Location: City Hall Location: City Hall
Greeter: Greeter: Craig Prosser Greeter:
Materials Due @ 5: April 6, 2004 Materials Due @ 5: April 13, 2004 Materials Due @ 5: April 27, 2004
Bid Opening Deadline: April 5, 2004 Bid Opening Deadline: April 12, 2004 Bid Opening Deadline: April 26, 2004
Scan Deadline @ noon: April 2, 2004 Scan Deadline @ noon: April 9, 2004 Scan Deadline @ noon: April 23, 2004
Televised: No Televised: Yes Televised: Yes
Attorney Attends: No Attorney Attends: No Attorney Attends: Yes
Study Session Study Session
Bill Monahan will not attend City Manager's Performance Review - Bill -
45 min
1. Joint Meeting with the IWB for Long Range New Library Update - Charlie Bahlman/Margaret - o t>
Water - PPT - Dennis - 20 min 15 min Z CD
a
2. Joint Meeting with the Tree Board - Consent Agenda
Dan/Dennis - PPT - 20 min ounce Goal Update - Cathy
3. Joint Meeting with the Downtown Task Force - LCRB - Greenburg & Oak Sanitary Sewer Repair - Consent Agenda CD
Barbara - 30 min - Brian R Appointments to e i rary oar - Kt:b -
Z3 2~
4. Regional Partners for Economic Development LCRB - Art Contract for the New Tigard Library - Susan
Presentation - PPT - Jim H - 30 min Margaret SW 72nd Right-of-way Vacation Initiation - RES -
5. Police Communication & Technology Update - Business Meeting Matt S
PPT - Al 0. 15 min Proc - Mental Health Awareness - Cathy - 5 min.,
6. Public Art for the New Tigard Library - SLIDES - Proc - Be Kind to Animals Week - Cathy - 5 min -Q
Margaret - 20 min (Projector will be provided) New Library Update - Margaret -15 min. (Standing Business Meeting
7. Bull Mt. Timeline, Review, Discussion & "Critical Item - first meeting of month scheduled 12-22-03) New Library Update- Margaret- 15 min. (Standing N
Path" Event & Dates - Jim/Barbara - 20 min WCCLS Levy Update - Margaret - Need Request Item - first meeting of month scheduled 12-22-03)
8. Exceptions to the Transportation System Plan to Schedule Tigard Beyond Tomorrow - Vision Update - PPT -
Standards on Certain Street Improvement Hiring Consultant to Prepare & Conduct Park & Liz/Loreen -15 min
Projects - Gus - 20 min Recreation Assessment Survey & Approve Status of Bull Mountain Subcommittees - Request
9. Communication Update - Liz - Need Request to Funding Source - MOTION - Dan -15 min to Schedule Needed
Schedule Transfer Jurisdiction of a Portion of SW Barrows Consider Naming Skate Park After Jim Griffith
Road to COT - MOTION - Brian R -15 min - Dan Plaza -10 min
2004 Joint Water Commission Lease Agreements -
MOTION - Brian R. -15 min
Property Tax Abatement to CPAH for Units in
z COT - RES - Craig P -15 min
Bull Mt Information Update Cost Comparison to
Include Street Maintenance Fee - Request to
Schedule Needed
St. Vincent dePaul Affordable Housing Grant
Application -Bill -10 min
4/6/2004
Tigard City Council Tentative Agenda 2004
ate: une
eetrng Business/6:30 P.M.
ate: ay Meeting TYPeR~me: Hall
eetrng Business/6-.30 p.m• City
ate: ay Meeting TypeRime: City Halt Location:
eettng Workshop/6:30 P.M. Greeter: May 25, 2004
Meeting Type(f ime: Hall Location: Materials Due @ 5: May 24, 2004
City Greeter: May 11, 2004 Deadline:
Location: Bid Opening noon: May 21, 2004
Greeter: May 4 2004 Materials Due @ 5: May 1o, 2004 Scan Deadline @ Yes
Bid Opening Deadline: 7 2004
Due @ 5: May 3, 2004 noon: May Televised:
Materials Yes
ds:
Bid Opening Deadline: gran Deadline @ Yes Attorney Atten Session
noon, April 30, 2004 Televised: No study
Scan Deadline @ No Attorney Attends:
Televised: No Study Session
No
Attomey Attends:
Municipal Court Annual Report - PPT -
Nadine - 30 min Areas Concept Agenda
Urban Growth Boundary Consent planning - Duane - 25 min with Calendar of Consent Agenda
Report on Indonesia - Exchange
Delegations - Bill M -15 min 30 min
Review of Bull Pol1C1es XGus 210 min'm -
Street Naming
Business Mee tin mrn tan ing
ew rary p ate - argaret -
8usiness Meeting
ar an ecreation ssessment Item - first meeting of month scheduled 12-22-03
resent on o Budget Items
Survey - Dan -15 min
2
4!612004 01"M
AGENDA ITEM #
FOR AGENDA OF April 13, 2004
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Receive and File the Annual Solid Waste Financial Report Findings
PREPARED BY: Tom Imdieke DEPT HEAD OK _d CITY MGR OK
ISSUE BEFORE THE COUNCIL
Tigard Municipal Code requires that the City Manager prepare a report to the Council on the solid waste franchisee
financial reports and propose rate adjustments, if needed.
STAFF RECOMMENDATION
No rate adjustment is necessary at this time based on the review of the annual reports for calendar year 2003.
INFORMATION SUMMARY
The annual solid waste financial reports have been submitted by the franchised solid waste haulers in the City of
Tigard for calendar year 2003. The two haulers that hold franchises in the City are Pride Disposal and Miller's
Sanitary (Waste Management). An aggregate report summarizing the data is attached to this summary. The
aggregate rate of return for the haulers is 9.43%. This rate falls within the range established by the City Council
and Tigard Municipal Code of 8% to 12%. No rate adjustment is required at this time.
OTHER ALTERNATIVES CONSIDERED
No alternatives available, this report is required by the Tigard Municipal Code.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Does not apply.
ATTACHMENT LIST
Aggregate franchise hauler financial report and explanatory cover letter.
FISCAL NOTES
The City receives approximately $224,000 annually in franchise revenue.
MEMORANDUM
TO: Bill Monahan, City Manager
FROM: Tom Imdieke, FinaOcial Operations Manager-
RE: Solid Waste Financial Annual Report for 2003
DATE: March 18, 2004
As required by Tigard Municipal Code (TMC) 11.04.090, the two franchised solid waste
haulers in the City of Tigard service area have submitted their annual financial reports
for the calendar year ending December 31, 2003. The TMC also requires the City
Manager to prepare a report to the Council on the franchisee reports and recommend
any rate adjustments that might be required based on the review and analysis of the
reports.
I have reviewed the annual financial reports and prepared an aggregate report that is
attached. The aggregate rate of return for the haulers was calculated to be 9.43% for
calendar year 2003. The Council's policy on allowable rate of return provides for rate
adjustments if the aggregate profit rate falls below 8% or is over 12%. Based on this
policy and the calculated return of 9.43% for the calendar year 2003, a rate adjustment
would not be required at this time.
For your information, the Metro Council is considering an increase in the tipping fee of
$1.82 per ton that would impact the costs to all haulers in the region. It is anticipated
that this increase would go into effect on September 1, 2004. This increase in cost of
disposal will impact both of Tigard's haulers and further study will be done as to the
projected financial impact. Once this has been completed, staff will report back as to
any potentiai impact this might have on solid waste rates in the City.
i
I will be preparing and submitting an agenda item for the Council to officially receive and
file this report for their business meeting on April 13, 2004.
i
i
cc: Craig Prosser
Michelle Wareing
City of Tigard
Franchised Solid Waste Haulers Financial Reports
For Year ended December 31, 2003
(Aggregate Report)
Direct
Calendar Labor
Year 2003 Hours Indirect Cost
Drop Boxes $1,098,577
Operating Revenue $1,849,695
Operating Costs 2,239,827 14,821 $335,166
Net Income ($390,132)
-21.09%
Can/Cart Services
Operating Revenue
Residential $2,650,934
Multi-Family 319
Commercial 117,793
Operating Costs 1,407,273 8,417 $190,344
Net Income $1,361,773
49.18%
Container Services
Operating Revenue
Residential $72,353
Multi-Family 586,798
Commercial 2,339,725
Operating Costs 1,832,793 7,509 $169,811
Net Income $1,166,083
38.88%
Reycling Services
Operating Revenue
Bin/Cart Recycling $53,317
Container Recycling 61,634
Operating Costs $1,182,359 14,070 $318,183
Net Income (1,067,408)
-928.58%
Yard Debris
Operating Revenue $4,332
Operating Costs 353,920 3,762 $85,073
Net Income ($349,588)
L -8070%
C Medical Waste
Operating Revenue $1,796
Operating Costs 0 0 $0
Net Income $1,796
1 100%
i Consolidated Net Income $722,524
Other Revenue 7,719
Other Costs 0
Grand Total Net Income $730,243
Total Revenues $7,746,415 48,579 $1,098,577
Profit Percentage 9.43%
i
AGENDA ITEM #
FOR AGENDA OF April 13, 2004
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE A RESOLUTION APPROVING BUDGET AMENDMENT #20 TO THE FY
2003-04 BUDGET TO ACCEPT AND EXPEND COMMUNITY EMERGENCY RESPONSE TEAM (CERT)
GRANT FUNDS
PREPARED BY: Michelle Wareing DEPT HEAD OK . CV- CITY MGR OK LAA"$--
ISSUE BEFORE THE COUNCIL
Should the Council amend the FY 2003-04 Budget to accept a grant of $5,756 from the Federal Emergency
Management Administration Community Emergency Response Team (CERT) grant program and increase
appropriations in the Public Works Department by $5,756?
STAFF RECOMMENDATION
Approve Budget Amendment #20.
INFORMATION SUMMARY
In August 2003, the Public Works Department applied to the Federal Emergency Management Administration
(FEMA) for a Community Emergency Response Team (CERT) grant in the amount of $33,260. FEMA originally
awarded the City a CERT grant in the amount of $12,577. Due to staff changes in the Public Works Department,
implementation of the CERT program was delayed and staff chose to return a portion of the grant award ($6,821)
as it could not be spent by the end of,,Y 2003-04. The amended grant award to be received is $5,756 for FY 2003-
04. Public Works staff has applied for a CERT grant for FY 2004-05 in the amount of $23,993.
The purpose of the CERT program is to promote partnering efforts between emergency services and the people that
they serve. The goal is for emergency personnel to train members from within the City of Tigard's neighborhoods,
community organizations, or workplaces in basic response skills. CERT members are then integrated into the
emergency response capability for their particular area. The CERT grant will allow the City of Tigard to establish a
CERT program and provide training for twenty citizens in FY 2003-04.
i
The City of Tigard's Public Works, which runs the Emergency Management program, will be in charge of
establishing and maintaining the CERT program. Public Works will partner with Tigard's Police Department and
Tualatin Valley Fire & Rescue to provide training to selected Tigard citizens.
OTHER ALTERNATIVES CONSIDERED
Do not accept the grant.
i
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Goal #1 the community residents, business owners, and service providers understand their roles through effective
communication to successfully enhance public safety and emergency services.
ATTACHMENT LIST
Resolution, including Attachment A
FISCAL NOTES
The budget amendment will increase grant revenues in the General Fund by $5,756 and it will increase
appropriations in the Public Works Program (Public Works Administration) by $5,756.
AGENDA ITEM # • ~`j
FOR AGENDA OF April 13.2004
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Approve Updated Sponsorship Agreement for the Tigard Festival of Balloons
PREPARED BY: Cathy Wheatley DEPT HEAD OK CITY MGR OK
ISSUE BEFORE THE COUNCIL
Review the updated Sponsorship Agreement for the Tigard Festival Balloons.
STAFF RECOMMENDATION
Approve the updated Sponsorship Agreement for the Tigard Festival of Balloons by adopting the attached
resolution.
INFORMATION SUMMARY
Three organizations have City event sponsorship agreements with the City of Tigard as established in procedures
outlined in the Resolution No. 01-58; a copy of this resolution is attached. These three organizations include
Tigard Festival of Balloons, Tigard 40' of July, and Broadway Rose Theatre. The Tigard Festival of Balloons was
established as a sponsored event when Council approved Resolution No. 00-20, which is also attached.
The Balloon Festival Agreement has been reviewed and updated with the current event organizer, David Nicoli.
Language has been generally updated. These updates include the new "official name" to be Tigard Festival of
Balloons and some revised insurance requirement language.
The contract has been reviewed by City Manager Monahan, Risk Manager Mills, and Event Organizer Nicoli.
Attached is a memo from Risk Manager Mills regarding the insurance requirements in the Agreement. Also
attached is a response from Event Organizer Nicoli to City Recorder Wheatley confirming that the official name to
be used in the Agreement shall be "Tigard Festival of Balloons."
A resolution to approve the new Sponsorship Agreement is attached for Council's consideration.
I
C OTHER ALTERNATIVES CONSIDERED
Revise the agreement.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Community Character and Quality of Life: Goal 1- Develop overall approach for sponsoring community events
that establishes balance among popular or traditional standing events, requests for support of new events and
limited City resources.
ATTACHMENT LIST
1. Resolution No. 01-58 - Procedures to Grant City Sponsorship to Community Events.
2. Resolution No. 00-20 - Acknowledging the Tigard Festival of Balloons is a City of Tigard Sponsored
Event
3. Memo from Risk Manager Loreen Mills regarding insurance requirements for the Tigard Festival of
Balloons
4. E-Mail confirmation from Event Organizer Dave Nicoli to City Recorder Cathy Wheatley confirming that
the official name to be used in the Agreement shall be "Tigard Festival of Balloons."
5. Proposed resolution acknowledging that the Tigard Festival of Balloons is a sponsored event with an
updated Sponsorship Agreement attached.
FISCAL NOTES
The City shall pay Organizer of the Tigard Festival of Balloons up to $10,000 for fiscal year 03/04 for costs
incurred to put on the Event.
I:VdnbKkM'OIbrW 171DYOpn NaUgl WonwsAp pnMrwl • W.OOc
Ei f Y
'tom ..a...
Attachment 1
CITY OF TIGARD, OREGON
RESOLUTION NO. 01 59-
A RESOLUTION REVISING THE PROCEDURE TO GRANT CITY SPONSORSHIP TO
COMMUNITY EVENTS AND REPLACING RESOLUTION NO.00-01.
WHEREAS, various groups organize and put on community and cultural events for the benefit
of the citizens of Tigard; and
WHEREAS, the City of Tigard from time to time offers support for some privately organized
and operated events in the form of cash payments, in-kind services, fee waivers, and/or access to
City facilities or insurance; and
WHEREAS, it would be appropriate for the City to support certain privately organized and
opcrated evcnts as a sponsor duc to the numbcr of Tigard citizcns participating or voluntccring
for the event, the role of the event in creating a greater sense of community in Tigard, and the
economic, artistic, and cultural benefits of the event to Tigard residents and businesses; and
WHEREAS, City sponsorship, with a commitment for long term participation, improves the
ability of event organizers to plan for the long term and to obtain other sponsors and financial
support; and
WHEREAS, the City did establish three sponsored community events in 2000 by way of
Resolution No. 00-20 for the Tigard Festival of Balloons, Resolution No.00-21 for the Tigard 4a'
of July Event, and Resolution No. 00-22 for the Broadway Rose Theatre Company.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
Section 1 The procedure for City Sponsorship of Cultural Events, included in this
Resolution as Attachment A, is hereby adopted. The procedure adopted by
Resolution No. 00-01 shall no longer be in effect.
Section 2: The standardized agreement form, included in this resolution as Attachment B, is
hereby adopted as the agreement form that the City shall use for agreements with
organizers of sponsored events. The standard form may be modified on a case-
by-case basis to fit the particular circumstances of a sponsored event.
Section 3: This resolution is effective immediately upon passage.
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PASSED: This q day of OC,;Z7lg e , 2001.
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j ayor t o gard
1 ATTEST:
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City Recor er - City of Tig rd
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Page 1- RESOLUTION NO.Ol-
ATTACHMENT A
CITY SPONSORSHIP OF CULTURAL EVENTS
1. The City of Tigard will formally recognize by Council resolution those community and
cultural events that it wishes to sponsor. Sponsorship will continue until terminated
under the terms of the sponsorship agreement. All sponsored events shall remain the
responsibility of the event organizer and are not official City events.
2. City sponsorship may include City support (cash payments, in-kind services, fee waivers,
and/or access to City facilities or insurance), as identified in the sponsoring resolution. If
City sponsorship includes cash payments, the sponsoring resolution will identify a target
funding amount. A target amount may be adjusted, however, during the City's annual
budget process. City sponsorship may include coverage by the City's insurance policies
only with the written approval of the City's Finance Director and Risk Manager.
3. In identifying events for City sponsorship, the City will consider the following factors:
a. The number of City residents participating in the event.
b. The number of City residents volunteering for the event.
C. The role of the event in creating a greater sense of community and Tigard
identity.
d. Economic, artistic, and cultural benefits of the event to Tigard residents and
businesses.
e. The level of support for the event raised from other sources.
f. The event is held within the corporate limits of the City of Tigard.
4. The City may require events sponsored by the City to list the City as a sponsor in
publicity and promotional materials that list sponsors. The City may require the event to
include the City's logo on any materials or displays that display other sponsors' logos.
5. Non-sponsored events may be considered for funding during the City's annual budget
process on a year-to-year basis.
6. The organizer of a sponsored event shall be required to enter into a sponsorship
agreement with the City.
7. The sponsored event and the organizer of the sponsored event are independent of City
control and have no authority to act for the City. The sponsored event and organization
are not agents, employees or officers of the City for any purpose.
8. The City may review sponsored events and the actions of the organizers of sponsored
events at any time to determine continued compliance with agreements, sponsoring
resolutions, and applicable code provisions and may take appropriate action, including
termination, for noncompliance.
I:%DM\CATHY\EVENTSISPONSORIRESOLUTION - ATTACMENT AMOC
ATTACHMENT B
SPONSORSHIP AGREEMENT
This sponsorship agreement is between the City of Tigard, an Oregon municipal
corporation (City) and , a (Organizer).
RECITALS
a. Organizer is the organizer of the (the Event) and has asked
the City to be a sponsor of the Event. Although open to the public, the Event put
on by Organizer is a private event and not an official City event.
a. City has passed a resolution which provides procedures and policies for City
sponsorship of events.
b. City has passed a resolution which authorized City sponsorship of the Event,
subject to execution of this Sponsorship Agreement.
C. City and Organizer have agreed to the scope of the City sponsorship and the
relationship between the City and Organizer as set forth below.
AGREEMENT
1. (OPTIONAL - to be used if the City requires Organizer to provide insurance. Not
applicable if City provides insurance.) This agreement shall be effective when Organizer
provides certificates of insurance as required by Section - below.
2. This agreement shall remain in effect until terminated as provided in Section _ below.
3. City shall reimburse (pay) Organizer up to for fiscal year , for costs
incurred to put on the Event, as provided for in Resolution . Payment
shall be made only after Organizer provides proof that the costs have been incurred and
paid by the Organizer and were costs of the Event. (Payment shall be made no more than
60 days prior to the Event to pay costs of the Event.) The amount of funds, if any, that
a' the City will provide for future fiscal years shall be determined by the Tigard City
Council in its sole discretion.
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SPONSORSHIP AGREEMENT
Page I
4. A. (OPTIONAL) City shall make the following City facilities available for use by
Organizer:
The dates and times of use of the City facilities shall be specified in a permit that must be
applied for at least days before the Event. All fees for the permit may be waived.
B. (OPTIONAL - PROBABLY FOR BALLOON FESTIVAL ONLY) Organizer
shall have the right to use the following areas of Cook Park for the duration of the
Event:
(attach map)
During the period that Organizer has the right to use these areas, Organizer may
determine who may engage in commercial activities within these areas. For all other
areas Organizer shall have no right to exclude persons or prevent them from engaging in
commercial activity.
To provide security for equipment, goods and other property of Organizer during the
Event, camping within the exclusive area is permitted to Organizer and those permitted to
camp by Organizer. This section constitutes the camping permit authorized by TMC
Section 7.80.020.
5. (OPTIONAL) City shall provide the following in-kind services to the Organizer:
(FOR BALLOON FESTIVAL) City shall police Cook Park during the Event.
Organizer shall have no right to control or direct City police operations and City
employees. Nothing in this section relieves Organizer from responsibility for
damage to City property or other property resulting from the Event.
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City shall provide litter clean up for the Event within Cook Park. Organizer shall
have no right to control or direct City employees. Nothing in this section relieves
D Organizer from responsibility for damage to City property or other property
resulting from the Event.
SPONSORSHIP AGREEMENT
Page 2
6. (REIMBURSEMENT ALTERNATIVE) If the Event does not take place because of
weather or other reason outside the control of the Organizer, the City may reimburse
Organizer for expenses incurred by Organizer prior to the cancellation up to the amount
stated in Section 2. If the Event is canceled by Organizer for reasons within Organizer's
control, the City shall not pay any funds to Organizer and Organizer shall return to the
City all funds paid by the City to Organizer in connection with the canceled Event within
ten (10) business days of the cancellation.
(PAYMENT ALTERNATIVE) If the Event does not take place because of weather or
other reason outside the control of the Organizer, Organizer shall repay the City the
amount paid pursuant to Section 2, provided however, that Organizer shall not be
required to refund any amount actually expended for the Event before cancellation. In
determining whether proceeds from the City have been expended, Organizer shall
balance expenditures for the Event against revenue related to the Event, and all excess
income up to the amount stated in Section 2 shall be used to repay the City.
If the Event is canceled for any reason, the City shall not provide any in-kind services
after the date of cancellation. If the Event is canceled for any reason, the City's facilities
shall be available to the Organizer on the same basis that they are available to any other
person or entity.
If the main location of the Event moves outside the City limits of the City of Tigard for a
given year, the City may terminate or reduce payments and/or the provision of services as
it determines appropriate. The termination or reduction shall be decided by the City
Council in its sole discretion.
7. Organizer shall identify City as a sponsor of the Event and Organizer shall provide the
following rights to City:
(Include as appropriate)
A. The right to have a booth at the Event.
B. The right to have banners at the following locations: , (list)
such banners to be provided by Organizer and to be of a size and design chosen
L by City and placed in accordance with City's directions.
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C. The right to have (number) additional signs at locations specified by
City and at a distance of at least (number) feet from other signage, such
signs to be provided by Organizer.
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D. The right to signage on all courtesy vehicles, if any, used by Organizer in
connection with the Event.
SPONSORSHIP AGREEMENT
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E. The right to credit as follows in all print advertising of a size larger than
(number) square inches placed by Organizer in connection with the Event:
inclusion of City as listed sponsor.
F. The right to be named in all press releases issued by Organizer.
A. The right to be listed in any list of sponsors or to be included in any
acknowledgment of sponsors.
H. The right to (number) pages of advertising in the official program
produced by Organizer.
I. The right to have the City logo displayed on an equal basis with other sponsors.
J. The right to use photographs and film of this Event generated by the City, its
employees, agents or volunteers.
K. The right to erect a courtesy tent or host a similar area at the Event at a location
designated by Organizer.
L. The right to make public address announcements during the Event.
Nothing in the identification of the City as a sponsor shall state or imply that the
Organizer is an agent of the City or that the City is responsible in any way for the Event.
8. Organizer shall provide sufficient means by which the public may obtain information
about the Event, including but not limited to adequate phone lines to handle inquiries
about the Event. The information phone lines shall be answered by a person or by a
message that includes Event location, schedule and pricing information. Organizer shall
provide City a written public information and communication plan at least 90 days before
the Event. The City may require revisions to the plan. If Organizer fails to provide a
plan or to comply with the plan, the City may terminate this Agreement, suspend or
reduce payments, or deny Organizer the use of City facilities or services. City's only
obligation to provide information about the Event shall be to provide the Event0s
information telephone number and/or web site address.
9. Food and Beverage Service.
A. Warranty. Organizer represents and warrants that it will cause all food and
beverage vendors to represent and warrant, as a condition of their participation in
the Event, that they will comply with all food service, sanitation and other
regulations applicable to their services at the Event.
SPONSORSHIP AGREEMENT
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B. Alcohol. If alcohol is served at the Event, Organizer will use its best efforts, and
will cause its vendors to use their best efforts, to comply with all applicable laws
and regulations, including City regulations, regarding the service of alcohol to
intoxicated or underage persons, and to encourage the safe use of alcohol.
C. Proof of Liquor Liability Coverage. If alcohol is served at the event, Contractor
shall provide proof of Liquor Liability coverage required by Sections 13 and 15
of this Agreement.
D. Music. Organizer represents and warrants that all music played at the Event,
whether live, recorded or publicly broadcast, will be duly licensed for public
performance by ASCAP, BMI, SESAC or such other performing rights societies
or copyright owners as may be required by law, or else in the public domain.
Organizer will indemnify and hold City harmless from and against any liability
arising out of the performance of music at the Event.
10. The City and Organizer enter into this agreement at arms-length and their only
relationship is contractual. Neither party is an employee, agent, partner, or co-venturer in
relationship to the other. Organizer is and remains an independent entity and has no
authority whatsoever to act for the City. Organizer is not an officer, employee or agent
of City as those terms are used in ORS 30.265 Organizer's officers, employees and
agents are not the officers, employees, or agents of City those terms are used in ORS
30.265. Organizer, its employees and officers shall not hold themselves out either
explicitly or implicitly as officers, employees or agents of City for any purpose
whatsoever, nor are they authorized to do so. Organizer shall include a provision that it
is not an agent of the City in all contracts it enters into with third parties.
11. Organizer is solely responsible for the organization and operation of the Event and
accepts responsibility and liability fo? all personal injury, property damage, and other
damages arising from or related to the Event. The City has no responsibility for the
organization or operation of the Event. To the fullest extent permitted by law, Organizer
agrees to fully indemnify, hold harmless and defend the City, its elected and appointed
SPONSORSHIP AGREEMENT
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officials, employees and volunteers from and against all claims, damages, losses and
expenses incidental to the investigation and defense thereof, based upon or arising out of
or incidental to damages or injuries to persons or property, in any way related to the
Event, or any activity associated with the Event, except for claims, damages, losses and
expenses that are solely attributable to the actions of the City. Organizer's agreement to
indemnify, hold harmless and defend the City extends to all claims damages, losses and
expenses caused by or alleged to be caused by the fault or negligence in whole or in part
of Organizer0s agents, contractors, sub-contractors, employees or any third-parties that
are in any way related to the Event. This provision is essential to the City's agreement to
sponsor the Event and may not be severed from this agreement. [OPTIONAL This
indemnity extends to but is not limited to all claims, damages, losses and expenses
relating to operation of hot-air balloons, the operation of any carnival rides or games, and
the sale or consumption of food or drink in connection with the Event.] [OPTIONAL X
This indemnity extends to but is not limited to all claims, damages, losses and expenses
relating in any way to fireworks, including injuries or damage resulting from explosion,
fire, noise, shock or other direct or indirect effects of fireworks whether or not the
damage or injury occurred from a planned or unplanned use or explosion.] [OPTIONAL -
FOR CITY INSURED EVENTS X Nothing in this paragraph shall be interpreted or
applied to reduce or limit in any way the insurance coverage provided by the City under
Section 14.
12. Organizer shall include in all Event-related contracts with third parties a provision
requiring the third party to defend, hold harmless, and indemnify the City as to any claim
arising from the actions or negligence of the third party and shall include in those
contracts a provision requiring the third parties to maintain adequate liability insurance
naming the City as an additional insured. Organizer shall require written contracts of all
third parties that provide food or beverage service, rides, fireworks displays, or that
operate balloons and shall require that the insurance match that required of Organizer and
be appropriate to the type of service or goods provided. Organizer shall require any third
party serving alcohol at the event to obtain Liquor Liability coverage. Limits for Liquor
Liability coverage must match the limits required of Organizer for Commercial General
Liability coverage. The Liquor Liability endorsement must be attached to the certificate
of insurance provided to the City. Organizer shall provide City with the name, address
and phone number of all third parties with which it contracts, a general description of the
work the contractor will perform, a copy of each contract, and a certificate of insurance.
Organizer shall also provide City with the name, address and phone number of all other
sponsors of the Event.
13. (If applicable). Organizer has chosen to use City property and facilities for the Event
based on Organizer's inspection of the property and facilities and determination that the
property and facilities are appropriate for the Event. Organizer accepts that the City is
not responsible for any defects, imperfections, or lack of suitability of the City property
and facilities.
SPONSORSHIP AGREEMENT
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14. During the term of this sponsorship agreement, Organizer shall purchase and maintain
insurance of the types and in the amounts specified in this section. Organizer shall
furnish acceptable certificates of insurance to City at least 60 days before commencement
of the Event, or within ten (10) days after execution of this agreement if this agreement is
executed less than 70 days before the Event. Certificates of insurance must be provided
to the City prior to any payment or furnishing of facilities or services by City. Organizer
shall indemnify City for any liability or damages that City may incur due to Organizer's
failure to purchase or maintain any required insurance. Organizer shall be responsible for
the payment of all premiums and deductibles. Organizer shall maintain insurance of the
types and in the amounts described below.
A. General Liability Insurance (Not applicable to Events for which City provides
insurance)
Organizer shall obtain, at Organizer's expense, and keep in effect during the term
of this agreement, Comprehensive General Liability Insurance covering Bodily
Injury and Property Damage on an Aoccurrence= form (1996 ISO or equivalent).
This coverage shall include Contractual Liability insurance for the indemnity
provided under this agreement. The following limits of insurance will be carried:
Coverage Limit
General Aggregate $1,000,000
Products - Completed Operations Aggregate 2,000,000
Personal and Advertising Injury 1,000,000
Each Occurrence 1,000,000
Fire Damage (Any one Fire) 50,000
Medical Expense (Any one Person) 5,000
Employers Liability 500,000
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D B. Liquor Liability Coverage
i If alcohol is to be served at the event, Liquor Liability coverage will be endorsed
to the Commercial General Liability coverage. Limits for Liquor Liability
j coverage will match the limits provided for the Commercial General Liability
coverage. The endorsement must be attached to the certificate of insurance
provided to the City.
SPONSORSHIP AGREEMENT
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C. Commercial Automobile Insurance
Organizer shall also obtain, at Organizer's expense, and keep in effect during the
term of this agreement, ASymbol V Commercial Automobile Liability coverage
including coverage for all owned, hired, and non-owned vehicles. The Combined
Single Limit per occurrence shall not be less than •$1,000,000. This requirement
applies if the Organizer provides transportation to or from the event for
participants.
D. Workers Compensation Insurance
Organizer shall provide coverage for all employees coming under the scope of
State Workers Compensation laws. This shall include Employers Liability
Insurance with coverage of not less than $500,000 per accident.
E. Additional Insured Requirement
The City of Tigard, its officers, directors, employees, and volunteers shall be
added as additional insured with respect to the Event. All Commercial General
Liability insurance policies will be endorsed to show this additional coverage.
F. Insurance Carrier Acceptability
An insurance company acceptable to the City of Tigard must underwrite
coverages -provided by the Organizer.
G. Evidence of Insurance
As evidence of the insurance coverage required by this agreement, the Organizer
shall provide a certificate of insurance to the City. No use of City facilities,
payment or other benefit will be provided by the City to the Organizer until the
required certificates have been received and approved by the City. The certificate
will specify and document all provisions required by this agreement. A renewal
certificate will be sent to the City 10 days prior to coverage expiration.
H. Cancellation Provisions
Coverage may not be canceled or materially changed without 30 days' written
notice to the City. The notice of cancellation provision shall be physically
endorsed on the Commercial General Liability policy.
Failure of City to demand such certificate or other evidence of full compliance with these
insurance requirements or failure of City to identify a deficiency from evidence that is
provided shall not be construed as a waiver of Organizer's obligation to maintain such
insurance.
SPONSORSHIP AGREEMENT
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(FOR 4TH OF JULY FIREWORKS ONLY) The City agrees to include the Event as an
insured activity under its existing liability insurance policies.
The insurance required under this Paragraph shall require the insurer to give City not less
than thirty (30) days' notice prior to termination or cancellation of coverage.
Organizer shall require all entities it contracts with to provide service at the Event to
provide insurance with the same limits required of Organizer.
15. Organizer shall adhere to all applicable federal, state, and local laws, regulations,
executive orders and ordinances and obtain all required permits. Required permits may
include but are not limited to:
Park Reservation Permit
Parade Permit
Noise Limit Permits
Liquor Licenses
Food Handler Permits
Public Assembly Permits
Fees for permits for the Event may be waived.
16. Notices. All notices required or permitted to be made under this Agreement shall be in
writing and shall be deemed to have been duly given when delivered or sent by prepaid
certified or registered mail or fax:
If to Organizer, to:
(Address) (Fax)
If to City, to:
(Address) (Fax)
or such other address as either party may designate in writing to the other party for this
purpose.
17. Other Warranties. Organizer represents and warrants that:
A. Organizer has the full right and legal authority to enter into and fully perform this
Agreement in accordance with its terms without violating the rights of any other
person;
B. Organizers trademarks do not infringe the trademarks or trade names or other
rights of any other person;
C. Organizer has all government licenses, permits or other authorizations necessary
SPONSORSHIP AGREEMENT
Page 9
to conduct the Event as contemplated under this Agreement; and
D. Organizer will comply with all applicable laws, regulations and ordinances
pertaining to the promotion and conduct of the Event.
B. Organizer will ensure that all persons and entities it contracts with to provide
services or goods at the Event shall have the knowledge, experience and capacity
to provide the goods and services.
18. Records and Reporting
A. Organizer shall maintain a complete set of records relating to the Event, in
accordance with generally accepted accounting procedures. The records must be
maintained for at least three years from the date they are generated. Organizer
shall permit the authorized representatives of the City to inspect and audit all
work, materials, payrolls, books, accounts, and other data and records of
Organizer relating to the Event while this Agreement is in effect and for three
years after termination of this Agreement. The obligations imposed by this
section shall survive termination of this Agreement.
B. Organizer shall request funding on an annual basis for future years within the
City's established budget cycle. The request for funding shall include:
i. Financial statements from the previous years Event.
ii. The budget for the Event to the year for which funding is requested.
iii. An Event schedule.
iv. A list of events associated with the Event.
V. The amount of funds requested and the purpose for which the funds will
be used.
vi. A list of all other services, faeifities, or other benefits, that Organizer is
requesting from City.
C. Failure to comply with subsections A or B of this section shall constitute cause
for termination of this Agreement by the City.
19. Governing Law and Consent to Jurisdiction. This Agreement is subject to and shall be
construed in accordance with the laws of the State of Oregon, except for choice of law
provisions. City and Organizer both consent to jurisdiction in the state and federal courts
located in Oregon. Organizer shall comply with the clauses required in every public
contract entered into in the State of Oregon as set forth in ORS 279.312, 279.314,
279.316 and 279.320, which are hereby incorporated by reference.
20. Non-Assignment. Neither party shall assign this Agreement without the prior written
approval of the other party, except that City may assign this Agreement to any successor
entity.
SPONSORSHIP AGREEMENT
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21. Complete Agreement. This Agreement represents the entire agreement between the
parties and supersedes all other agreements, if any, express or implied, whether written or
oral. Organizer has made and makes no representations of any kind except those
specifically set forth herein.
22. Binding Agreement. This Agreement shall be binding upon the parties, their successors
and assigns.
23. This agreement may be terminated by mutual agreement of the parties. Either party may
terminate this agreement for no reason by providing notice of termination one year prior
to termination. Either party may terminate this agreement for default by providing 30
days' notice. If the other party may cure the default and does so within 30 days, the
agreement shall not terminate. City may terminate this agreement without notice by vote
of the City Council if the City Council determines that it is in the public interest to do so.
Any breach of this agreement shall be considered a default. The indemnification
provisions shall survive termination.
24. Except for those responsibilities expressly reserved to the City Council, all rights and
duties of the City may be exercised by the City Manager or designee.
ORGANIZER SPONSOR
[Name] City of Tigard
[Signature] [Signature]
[Date] [Date]
1:WDM%CATHYIEVENTS%SPONSORIRESOLUTION - ATTACHMENT B.DOC
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SPONSORSHIP AGREEMENT
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CITY OF TIGARD, OREGON Attachment 2
RESOLUTION NO. 00- 2D
A RESOLUTION ACKNOWLEDGING THAT THE TIGARD FESTIVAL OF BALLOONS IS A CITY
OF TIGARD SPONSORED EVENT AND ESTABLISHING THE INITIAL FUNDING LEVEL BY THE
CITY OF TIGARD
WHEREAS, the. City of Tigard Vision Task Force and Action Planning Committee Strategy for
Community Character and Quality of Life calls for development of an overall approach for sponsoring
community events, including long-standing events and new events, and development of a philosophy for
event sponsorship; and
WHEREAS, City of Tigard Resolution No. 00-01 (Exhibit 1), established procedures for City Sponsorship
of Community Events; and
WHEREAS, on April 25, 2000, the Tigard City Council approved the designation of the Tigard Festival of
Balloons as a City of Tigard Sponsored Event.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The Tigard Festival of Balloons is a City of Tigard sponsored event with the length of
sponsorship to be automatically renewed from year-to-year, with a one-year notice to the
event organizers should the City decide not to renew funding.
for
SECTION 2: The initial amount of funding for the Tigard Festival of Balloons is $ 10
600
Fiscal Year 2000/01.
PASSED: This 2 day of~ 2000.
yor - City of Tigard
ATTEST:
Greer A. Gaston, Deputy City Recorder
bADMCATHMOUNCIURES - EVENTS2 - 0005.DOC
RESOLUTION NO. 00--W
Page 1
CITY OF TIGARD, OREGON Exhibit 1
RESOLUTION NO.00-Q 1
A RESOLUTION ESTABLISHING A PROCEDURE TO GRANT CITY SPONSORSHIP TO
COhRAUNITY EVENTS.
WHEREAS, various groups organize and put on community and cultural events for the benefit of the
citizens of Tigard, and
WHEREAS, the City of Tigard from time to time offers support for some events in the form of direct cash
grants, in-kind services, and/or access to City facilities or insurance, and
WHEREAS, it would be appropriate for the City to join certain events as an official sponsor due to the
number of Tigard citizens participating or volunteering for the event; the role of the event in creating a
greater sense of community in Tigard; and the economic, artistic, and cultural benefits of the event to
Tigard residents and businesses, and
WHEREAS, official City sponsorship, with a commitment for long term participation, improves the ability
of event organizers to plan for the long term and to obtain other sponsors and financial support,
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that the procedure for City
Sponsorship of Cultural Events, included in this Resolution and Attachment A, is hereby adopted.
--'-A
PASSED: This O-day of 2000.
-Mayer--City-e T--igard
Council President, City of Tigard
ATTEST:
C
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u n•e fit, • e
i City Recorder - City of Tigard
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RESOLUTION NO. 00- Ul
Page l
Attachment A
City Sponsorship of Cultural Events
1. The City of Tigard will formally recognize by Council resolution those community and cultural
events that it wishes to sponsor. Sponsorship will continue until terminated by Council
resolution, which will provide one year notice of termination.
2. City sponsorship will include City support (direct cash grants, in-kind services, access to
facilities or insurance coverage, or a combination of the above) as identified in the sponsoring
resolution. If City sponsorship includes direct cash grants, the sponsoring resolution will
identify a target funding amount. A target amount may be adjusted, however, during the City's
annual budget process.
3. In identifying events for City sponsorship, the City will consider the following factors:
a. The number of City residents participating in the event
b. The number of City residents volunteering for the event
c. The role of the event in creating a greater sense of community and Tigard identity
d. Economic, artistic, and cultural benefits of the event to Tigard residents and businesses
e. The level of support for the event raised from other sources
4. Events sponsored by the City will be required to list the City as an official sponsor in all
publicity and promotional materials.
5. Non-sponsored events may be considered for funding during the City's annual budget process on
a year-to-year basis.
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RESOLUTION NO. 00-al
Page 2
Attachment 3
CITY OF TIGARD
MEMORANDUM
CITY OF TIGARD
To: Bill Monahan, City Manager
FROM: Loreen Mills, Risk Manager-
DATE: March 29, 2004
SUBJECT: Balloon Festival Insurance
I have reviewed the changes proposed in the Balloon Festival Sponsorship Agreement
and find that the changes are acceptable from a liability standpoint because they do not
reduce the insurance coverage or responsibility of the organizer.
Thank you for the opportunity to review.
Attachment 4
Cathy Wheatley - RE: Tigard Festival of Balloons
From: "Dave Nicoll" <dnicoli@dpnicoli.com>
To: "Cathy Wheatley" <CATHY@ci.tlgard.or.us>
Date: 4/5/2004 1:59 PM
Subject: RE: Tigard Festival of Balloons
Yes the official name of the Non profit group entering Into this
agreement is " Tigard festival of Balloons"
--Original Message--
From: Cathy Wheatley jmaaQ:CATHY@ci tlga_rdzor._,sj
Sent: Monday, April 05, 2004 12:48 PM
To. Dave Nicoll
Subject: Tigard Festival of Balloons
Hi Dave,
Would you please confirm that the "official name" (for purposes of the
name to be used In the qty's contract with your organization) is the
"11gard Festival of Balloons." Qty Manager Monahan asked to have this
verification included as pan: of the packet material, which will be sent
to the Qty Council in their April 13 meeting packet. You can simply
e-mail me with your confirmation. Thanks.
I am attaching the documents I'm sending to Council for your records.
This item is on the April 13 City Council's Consent Agenda with no
discussion scheduled. If any discussion Is requested, I'll notify you.
Before I send this Information to Council, there'll be a small change to
Loreen's memo (to correct the subject line). FYI...the new agreement
and the proposed resolution is last attached document to this e-mail.
Thanks for your help.
Cathy
file://C:\Documents%20and%20Settings\Cathy.000\Local%20Settings\Temp\GW } 00008.H... 4/5/2004
AGENDA ITEM # 4) . S
FOR AGENDA OF April 13`x. 2004
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Introduction & Approval of 2004 Homeland Security Grant Application
PREPARED BY: Ofc. Dennis J. Dirren DEPT HEAD OK UA44P CITY MGR OK
ISSUE BEFORE THE COUNCIL
This is an information only presentation of the FY 2004 Homeland Security Grant that has been compiled and
submitted to the Department of Homeland Security via the State of Oregon. Per City of Tigard grant procedures,
approval must be given by the City Council before grant processing and subsequent allocations can continue.
STAFF RECOMMENDATION
Recommendation is to approve the grant application, and if awarded, allow the allocation of funds.
INFORMATION SUMMARY
Attached is the completed FY 2004 Homeland Security Grant Application (e.g. "Law Enforcement Terrorism
Prevention Program"). Due to time constraints regarding late dissemination to agencies across the state, the
application was already submitted to the State of Oregon on the grant deadline, February 27 h, 2004.
This grant program provides an opportunity for eligible applicants to compete for over $31M in federal grant
funds intended to enhance the preparedness of the state for incidents involving weapons of mass destruction and
cyberterrorism. Funds can be used for a broad range of purposes including equipment procurement, plan
development, and training.
The grant application for Tigard Police Department requests funding for items in three categories: Interoperable
Communications Equipment, Terrorism Incident Prevention Equipment, and Physical Security Enhancement
Equipment. Under the Interoperable Communications Equipment category, funds for new portable radios are
p. being requested in order to upgrade the technology to new encryption standards as well as to provide enhanced
x interoperability between bordering agencies such as Clackamas County Sheriffs Office. In the Terrorism
n Incident Prevention Equipment category, Tigard PD is requesting funds for the purchase of a color plotter and
software for our Crime Analyst position. This will allow the tracking of criminal trends and statistics that can
3 often "foreshadow" the possibility of future terrorist activities. And finally, in the Physical Security
Enhancement Equipment category, requested items include portable digital video monitoring systems and a
u wireless mobile security/alarm system to be used by the Detective Unit.
J
The above items are a summary only. Complete details regarding equipment requested and justification are
included within the attached grant application.
OTHER ALTERNATIVES CONSIDERED
No other alternatives (grants) available at this time.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
ATTACHMENT LIST
Attachment A: Grant Cover Sheet
Attachment B: Grant Application
Attachment C: Grant Appendix
FISCAL NOTES
Total federal funds requested = $382,557.90. There is no local match required for this grant. Detailed listing of
budgeted items to purchase is included in Attachment A.
Once funds are awarded, a budget amendment will be completed and submitted via the Finance Department.
ATTACHMENT "A"
FY 2004
LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM
COVER SHEET
Program Title: FY 2004 Law Enforcement Terrorism Prevention
Program (LETPP)
Applicant Agency: Tigard Police Department
Collaborating Agencies: None (Needs Assessment via Washington County)
Federal Funds Requested: $382,557.90 (LETPP)
Program Start Date: April 1, 2004
Program End Date: October 30, 2005
Applicant's Address: Tigard Police Department
13125 SW Hall Blvd
Tigard, OR 97223
Agency Telephone Number: (503) 639-6168
Program Director: Chief Bill Dickinson / ChiefBill@ci.tigard.or.us
(503) 718-2572 office / (503) 670-1561 fax
Program Contact: Officer Dennis Dirren / 28944@ci.tigard.or.us
(503) 718-2556 office / (503) 718-2664 fax'
Fiscal Contact: Roger Dawes / Roger@ci.tigard.or.us
(503) 718-2493 office
Program Agency Federal
Tax Identification Number: 93-0503940
Authorized Official for the
Program Agency: Bill Monahan, City Manager
Signature of
Authorized Official:
ATTACHMENT "B"
PROGRAM NARRATIVE
The Tigard Police Department serves a growing suburban community which is located on the
southwest border of the City of Portland Daytime population from business influx is close to
100,000, more than double the resident population of 45,200. The Tigard Police Department is
the 131h largest law enforcement agency in the State of Oregon and is also one of the largest
City of Tigard departments, with a budget of $7 million dollars and a total of 73 full-time
employees. General functions within the Department include: uniform patrol, detectives, traffic,
property & records control, school resource officers, youth services, crime prevention, street
crimes, training and accreditation. The Tigard Police Department is dedicated to creating the
highest level of livability possible by working with the citizens to preserve and protect life, liberty
and property.
Part One Coordination with Statewide Needs Assessment
Tigard Police Department is an emergency response agency located in Washington County,
Oregon's second largest county (by population). The County is located just west of the State's
largest and highest risk metropolitan area (i.e., the city of Portland/Multnomah County).
Washington County is home to several large international companies (e.g., Intel, Nike,
Tektronix), a biohazard level 3 lab, and many other public and private critical facilities. The
Portland metro area and Washington County are also home to a number of individuals who have
been arrested, tried and convicted of conspiring to assist international terrorist organizations in
their "war" against the United States. Several organizations within the County have been the
target of domestic terrorism activities including anthrax threats, ELF and ALF protests, and pipe
and other small explosive devices.
Tigard Police Department 1
FY 104 Law Enforcement Terrorism Prevention Program Application
In view of the County's infrastructure, its business activity, its economic importance, and its
history of terrorist-related activities, local governments in the County began coordinating in the
year 2000 to develop a strategy for responding to threats and actual incidents involving the use of
chemical, biological, radiological, nuclear, and explosive (CBRNE) devices. Early planning
focused on first responder operations at an incident scene. The strategy called.for HAZMAT and
special law enforcement teams to enter the hot zone, for all firefighters and for other law
enforcement and public works teams to operate in the warm zone, and for all other first
responders to work in the cold zone. The strategy also called for the positioning of key detection
and decontamination equipment at the County's largest fire agencies and for the County's law
enforcement agencies to have basic explosive device recognition and personal protection
equipment.
In the intervening years, the County strategy has been expanded to include other emergency
response disciplines (e.g., public health, hospitals, public safety communications, emergency
management, etc.) and functions (e.g., Urban Search & Rescue - USAR) and has been broadened
to include incident prevention and mitigation as well as response. This expanded strategy
includes:
• Enhanced voice and data communication recommendations intended to improve
interoperability, security, redundancy, and survivability;
• Standards/Guidelincs for critical facility security;
• Guidelines for personal protective equipment for public health personnel operating at the
scene;
• Guidelines for hospital personal protective, detection, and decontamination equipment and
for hospital physical security;
Tigard Police Department 2
FY'04 Law Enforcement Terrorism Prevention Program Application
• A countywide USAR capability with specific equipment identified for each of the County's
fire agencies; and
• Considerations for protection of local government computer networks including "at the
fence" (wide area network) and "at the door" (local area network) equipment and procedures.
Although driven significantly by the federal terrorism needs assessment process, the County's
strategy has also been heavily influenced by response to real world events (e.g., anthrax and
white powder incidents) and by work of the County's Anti-Terrorism Advisory Committee
(ATAC). The multi-agency ATAC has developed countywide guidelines for quarantine,
smallpox response, white powder incidents, homeland security alert levels, and more.
An important aspect of the County's terrorism prevention, mitigation, and response strategy is its
linkage to and coordination with regional and state strategies. Much of the County's initial
strategy was developed in concert with the Metropolitan Medical Response System (MMRS) and
its supporting plan. More recently, the County's strategy has been coordinated with:
• The PortlandNancouver Urban Area Strategy developed pursuant to the requirements of the
Department of Homeland Security's Urban Area Security Initiative (UASI);
• The State Interoperability Executive Council (SIEC) guidelines for voice communication
interoperability;
• The state USAR task force guidelines for state and regional USAR capabilities; and
• State health plans and guidelines for bioterrorism incident detection and response.
Tigard Police Department's role in this coordinated strategy includes gen°ral response assistance
via mutual aid agreements with inclusive law enforcement agencies in the county, participation
Tigard Police Department 3
FY '04 Law Enforcement Terrorism Prevention Program Application
in the regional UASI law enforcement strategy development, and the participation of four of our
sworn personnel on the regional HAZMAT and TNT (tactical) response teams.
Part Two Program Description/Identification of Equipment, Planning, Training, or
Organizational Needs
.fy the equipment being requested and identify the specific staffilposition,
A. Briefly identi
function, orfacility within your agency that will receive the equipment.
In the category of "Interoperable Communications Equipment", requested equipment
includes:
• 800mhz Motorola "SmartZone" portable radios
• Rapid single unit desktop chargers
• Spare portable radio 7.5v batteries
• Remote speaker mics
The above listed items will be issued to all sworn personnel, Reserves, and Community'
Service Officers. Also included in the communications equipment category is the
following:
• Mobile data computers (MDC)
• Handheld mobile computers
The MDC's will be installed into the patrol vehicles and will therefore be available and
` used by all sworn personnel assigned to uniform patrol duty. The handheld units are
intended for use by Detectives, the Traffic Unit (motorcycles), officers on bike patrol,
i
In the "Terrorism
~ School Resource Officers and the Mobile Response Team (MRT).
i
i
Incident Prevention Equipment" category, the following items are to be purchased:
• 36" color plotter for GIS system
Tigard Police Department 4
FY '04 Law Enforcement Terrorism Prevention Program Application
• GIS spatial analysis software for law enforcement
• Nextel cellular phones
The plotter and GIS software are to be allocated for the Department's Crime Analyst
Specialist. The Nextel cellular phones will be dedicated for on-duty Patrol shift
supervisors. The final category in which equipment will be purchased from is "Physical
Security Enhancement Equipment". This category includes the following items:
• Portable digital video monitoring system
• Wireless mobile security/alarm system
These items will be used solely by Detectives for investigative purposes and for hard
targeting of high risk/high crime/critical infrastructure areas.
B. Provide a clear justification for the equipment being requested Include information
regarding agency needs and gaps with respect to the equipment requested
1. 800mhz SmartZone portable radios and supporting equipment: Motorola
SmartZone radios are a necessity in today's environment of interoperability and
shared resources. Currently, the majority of Washington County emergency
services, including the Tigard Police Department, use "SmartNet" portable radios.
SmartNet radios are limited to 48 talkgroups and do not allow seemless roaming
between different communication networks (Washington County vs. Clackamas
County). The new SmartZ.one radios will allow a capacity of 160 talkgroups, as
p well as the ability to go from Washington County into Clackamas County without
i •
losing a signal or having to manually change talkgroups. This interoperability
among regional agencies is consistent with the Washington County CBRNE
strategy.
Tigard Police Department 5
FY '04 Law Enforcement Terrorism Prevention Program Application
2. Mobile Data Computers (MDC): This would allow Tigard Police Department
to fund replacement of Mobile Data Terminals (MDT) purchased in 1994 and to
allow us to be interoperable with new and upgraded capabilities being developed
in our county. Our current MDT's do not have the capacity to hold or process
programs being developed for mapping and sharing data during a large scale
terrorist event or to encrypt that data to keep it secure from unauthorized
interception. Additionally, meeting this encryption standard is required by the
Federal Government for transmission of NCIC and LEDS data on all law
enforcement terminals and networks.
3. Handheld mobile computers: Although these units provide the same
functionality as the above listed MDC's, they add a level of flexibility and
mobility due to their small siie. Handheld computers would allow specialty units
such as traffic, school resource officers, and bike units the ability to run name
checks, warrants, and criminal history backgrounds (i.e. LEDS queries), that
normally are restricted to radio traffic because of the nature of their job and
restrictions (e.g. lack of space on a motorcycle, bike, officers on foot, etc.). One
example of the importance and valuable use of these handheld computers involves
our school resource officers and youth services officers. Due to the nature of
schools having a high visibility and attractiveness for terrorism, active shooters,
and WMD events, they have been labeled as potential targets or "hot spots".
During such an event, once an officer leaves his/her vehicle, their only connection
Tigard Police Department 6
FY '04 Law Enforcement Terrorism Prevention Program Application
to dispatch and other officers would be radio based. When a school officer is
deep within the confines of the school building, there is a high probability their
radio may become inoperable. The handheld thus would become their only link
to the "outside world" during such a crisis.
4. 36" color plotter for GIS and GIS spatial analysis software for law
enforcement: The crime analysis software and plotter are necessary for the
Tigard Police Department Crime Analyst to create crime maps detailing trends
and patterns with criminal activity, to include terrorist and/or WMD events. The
Department currently has no plotter available to them on a full-time basis, and
some map requests submitted to the City of Tigard Community Development
office may have a turn-around as long as two weeks time. Due to the
uncertain and untimely nature of terrorist acts and criminal activity in general, the
importance of having real-time data available to responding officers, supervisors
and detectives is critical. Detectives will additionally use the software and plotter
to plan surveillance and pinpoint areas of interest that may be targeted for
terrorism in the future.
r 5. Nextel cellular phones: Nextel cellular phones contain a "walkie-talkie" feature
(Direct Connecto) that allows direct communications between two points on a
i
secure channel. Patrol supervisors would be issued these phones to assist with
'r
i
day-to-day communications in order to cut down on radio traffic, as well as
having the capability of a back-up network in the event regular channels of
Tigard Police Department 7
FY '04 Law Enforcement Terrorism Prevention Program Application
communication become inoperable during terrorism and/or WMD events. Nextel
maintains their own proprietary cell sites/towers, and therefore, unless their
respective towers are targeted, communications is guaranteed on the network. In
addition, many other agencies within Washington County currently use Nextel
phones thereby increasing the possibility of interoperable communications during
region-wide emergency events.
6. Portable digital video monitoring system & wireless mobile security/alarm
system: A digital video monitoring system and security/alarm system would
assist with enhancing the physical security of critical infrastructures and target-
rich environments such as schools, water towers, and communications towers.
These security and surveillance systems can be set up with several possibilities,
including the use of a motion detector, time-lapse, night vision and covert
cameras. All video is digitally recorded to a CD format thereby increasing the
feasibility of taking the data and sharing it among disciplines. The alarm system
can be set up to automatically notify law enforcement by transmitting a pre-
recorded signal or sound over the radio nets. Both units are portable and self-
contained and therefore can be shared with other agencies throughout Washington
County.
C. Describe how the requested resources will support the coordinated CBRNE strategy,
and how they will be available for use during a regional or mutual aid response.
With the exception of those materials that become a permanent part of a facility or non-
portable system or are specific to a particular individual, all of the equipment and
supplies requested in this grant will be made available for use during a local or regional
Tigard Police Department 8
FY '04 Law Enforcement Terrorism Prevention Program Application
event. All of the materials included in the grant request were identified during the
countywide needs assessment process and much of the material was intended to be pre-
positioned around the county for local and regional use. Throughout the needs
assessment process, an integrated and interoperable approach was taken in the
consideration of all equipment categories. The needs assessment team not only ensured
compatibility within the county, but it also pursued compatibility with regional hospitals,
regional HAZMAT teams, regional public safety communication providers, statewide
technical rescue efforts, and the Metropolitan Medical Response System.
Part Three Identification of Current Capabilities
A. Equipment and resources the agency has already acquired to prevent, mitigate and/or
respond to CBRNE and/or cyberterrorism incidents.
Tigard Police Department is currently in the process of spending funds from the FY '03
Homeland Security Grant on PPE and CBRNE protection and response equipment.
Personal protective equipment purchased includes: Scott full-face respirators/gas masks,
Tyvek chemical resistant coveralls, Butyl gloves, Nitrile gloves, and rubber over-boots.
CBRNE response equipment includes: weatherproof spotting scopes for HAZMAT
identification, mega-phone (bull horn), and a radiation detector. Equipment requested in
this grant will further assist within the response category, as well as supporting our
efforts by supplementing resources for prevention and security enhancement related to
terrorism in general.
B. Training agency personnel has received to prevent, mitigate, and/or respond to
CBRIVE and/or cyberterrorism incidents.
Tigard Police Department g
FY '04 Law Enforcement Terrorism Prevention Program Application
All sworn personnel and community service officers of the Tigard Police Department
are currently in the process of completing the ODP Weapons of Mass Destruction Basic
Awareness Training. This entails approximately sixty Department members viewing and
interacting with a 2-hour CD on in-house computers. The CD not only instructs the
students, but also ties in directly with the internet and the CDP website for additional
resources and a final competency test.
The Department currently has three detectives trained and certified as HAZMAT
technicians through the DEA and DPSST Clandestine Lab Schools. The detectives are
assigned and actively participate with the Washington County Clandestine Laboratory
Enforcement Team. All three members have successfully completed the Department of
Justice Weapons of Mass Destruction RadiologicaUNuclear Course for HAZMAT
Technicians. Additionally, one detective has completed the Department of
Homeland Security Weapons of Mass Destruction HAZMAT Technician Course in
Anniston, Alabama.
G Incident or Unified Command System availability.
All of the County's emergency response disciplines (including public works, public
health, health care, public safety communications, and emergency management) are
trained in the incident Command System (ICS) and the concept of unified command and
use them when responding to or supporting single agency and multi-agency incidents.
The system is also used in all of the County's emergency operations centers.
Tigard Police Department 10
FY '04 Law Enforcement Terrorism. Prevention Program Application
Part Four Goals Objectives, and Performance Measures
Goal 1: To enhance the Tigard Police Department's preparedness in responding to
terrorist-related incidents and threats.
Objective: Procure equipment and train all users on the appropriate use and
maintenance of the equipment.
Performance Measure: 100 percent of those personnel earmarked to
receive equipment, receive the equipment.
Goal 2: To enhance the Tigard Police Department's level of interoperability with other
agencies during times of terrorist attacks and WMD events.
Objective: Procure equipment and train all users on the appropriate use and
maintenance of the equipment.
Performance Measure: 100 percent of those personnel earmarked to
receive equipment, receive the equipment.
Part Five Implementation and Evaluation Plan ,
The Tigard Police Department proposes to improve the ability of police officers response to acts
of terrorism through the purchase of equipment that will allow interoperability and resource
sharing, as well as improving the overall training and response levels. Based on this goal, the
! program will set out to accomplish the following tasks:
i
1) Begin detailed ✓
implementation planning.
Tigard Police Department 1 I
FY 104 Law Enforcement Terrorism Prevention Program Application
2) Purchase equipment. ✓ ✓ ✓
3) Provide training & ✓ ✓ ✓ ✓
maintenance of equipment.
4) Drill exercises. ✓ ✓ ✓
5) Collect data for project ✓ ✓ ✓ ✓ ✓
evaluation.
6) Analyze project data. ✓
7) Complete evaluation report. ✓
8) Provide copy of project ✓
evaluation to fonder.
Management of the overall grant application, as well as the project evaluation process will be the
responsibility of Officer Dennis I Dirren, Training and Accreditation Coordinator. Success will
be accomplished with step-by-step measurement on the Department's effectiveness in meeting. .
the established goals. Each receiving discipline within the Department will receive training on
the appropriate use of the issued equipment. After the training is completed drill exercises will be
conducted to test personnel's effective use of the equipment. The evaluation process will track
the achievement of milestones, within a five month period, and review each step of the
implementation plan with Department Administration. The success of this project will be
L
measured through the evaluation of the following factors:
1. Was the equipment purchased within the time outlined?
i
2. Have all Department members received the appropriate training?
i
3. Was the training completed with-in the time established?
Tigard Police Department 12
FY '04 Law Enforcement Terrorism Prevention Program Application
4. Have the drill exercises demonstrated that 100 percent of Department members know
how to properly use and maintain the equipment?
The evaluation report will integrate the findings of the program and summarize the project
performance.
Part Six Identification of Available Resources
A. Any federal grants or state or local funds currently earmarked for agency use for
CBRNE or cyberterrorism incident prevention, mitigation or response.
At this time, Tigard Police Department is completing the purchase of PPE and logistical
support equipment through funds awarded from the FY 2003 Domestic Preparedness
Grant.
B. Note any equipment, planning or training already available (previously purchased,
developed or received) to prevent, mitigate, or respond to CBRNE or cyberterrorism
incidents.
As noted in Part Three, Section B, the Department currently has available Weapons of
Ma-is Destruction Basic Awareness Training for all sworn personnel. In addition, full-
face gas masks have been purchased and are currently being fit-tested and distributed.
One radiation detector has been purchased, as well as two weatherproof spotting scopes
for long range HAZMAT identification. Basic detection and decontamination resources
are available through a mutual aid agreement with Tualatin Valley Fire & Rescue.
Additionally, the Washington County Clandestine Laboratory Enforcement Team is able
to provide general HAZMAT support. Tactical law enforcement support from
Washington County's Tactical Negotiations Team (TNT) is available during times of
CBRNE incidents, as well as EMS response through Metro West contracted services. On
Tigard Police Department 13
FY 104 Law Enforcement Terrorism Prevention Program Application
a limited level, the City of Tigard's Public Works Department is able to assist with
decontamination and scene security support, as well other surrounding public works
departments in Washington County through mutual aid agreements. Explosive device
mitigation and remediation support is available from both the Portland Police Bureau's
and OSP's bomb squads. Communications support is already a consolidated effort. All
Police and Fire agencies in Washington County use the contracted services of
[Washington County Consolidated Communications Agency (WCCCA). Additionally, all
agencies in Washington County follow the basic ICS (Incident Command System) for
incident management support.
G Other grant programs you are applying for to obtain OBRNE or cyberterrorism
equipment, planning, or training.
The Department has been working with the Portland Regional UASI Law Enforcement
Working Group in which Tigard Police has been currently listed with funds earmarked
for SmartTone portable radios. The radios requested in the UASI grant would be used
for the Mobile Response Team (MRT). Tigard Police Department's MRT is a 13
member unit utilized for general crowd control, riots, and other incidents that require a
fast, multi-member response. The team has worked side by side with Portland Police
Bureau on several occasions and will continue to work with them as well as other
agencies in the tri-county area. Because of this mutual aid agreement, the importance of
having interoperable radios is critical, especially during times of terrorism and/or a
CBRNE event. SmartZone radios would allow the MRT to seamlessly and effortlessly
switch between frequency towers in other jurisdictions, allowing immediate and direct
communications between involved agencies.
Tigard Police Department 14
FY 104 Law Enforcement Terrorism Prevention Program Application
Part Seven Budget
The chart in APPENDIX A represents the requested budget for listed items. All items fall under
the "Equipment Program Area" and are listed in descending order of priority.
Tigard Police Department 15
FY '04 Law Enforcement Terrorism Prevention Program Application
ATTACHMENT "C"
APPENDIX A
LAW ENFORCEMENT TERRORISM
PREVENTION PROGRAM
BUDGET
71nteroperable All sworn
munications personnel & 800mhz Motorola "SmartZone" 60 $2,940.00 $176,400.00
ment Community portable radios
Service Officers
Rapid single unit desktop 20 $14025 $2,805.00
charger
Spare portable radio 7.5v battery 20 $93.50 $1,870.00
Remote speaker mic 20 $74.16 $1,483.20
Reserve Officers 800mhz Motorola "SmartZone" 10 $2,940.00 $29,400.00
portable radios
Sworn Officers in
patrol units & Mobile data computers (MDC), 12 $10,000.00 $120,000.00
Community including mount
Service Officers
School Resource
Officers,
Detectives, traffic Handheld mobile computers 11 $2,500.00 $27,500.00
& bike units,
Mobile Response
Team (MRT)
Terrorism
Incident Tigard PD Crime 36" color plotter for GIS system 1 $10,000.00 $10,000.00
Prevention Analyst
Equipment
GIS spatial analyst software for 1 $2,500.00 $2,500.00
law enforcement
Patrol Supervisors Nextel cellular phones 6 $24.95 $149.70
Physical Security Portable digital video monitoring
Enhancement Detectives system 1 $6,500.00 $6,500.00
Equipment
Wireless mobile security/alarm 1 $3,950.00 $3,950.00
system
AGENDA ITEM #
FOR AGENDA OF April 13. 2004
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSIJE/AGENDA TITLE Appoint Budget Committee members and alternate
PREPARED BY: Susan Koepping_4 DEPT HEAD OK Y MGR OK
ISSUE BEFORE THE COUNCIL
Appoint two Budget Committee members and an alternate.
STAFF RECOMMENDATION
Act on the recommended appointments to the Budget Committee.
INFORMATION SUMMARY
Budget Committee applicants will be interviewed on Tuesday, April 6. The resolution and biographical
information on appointees will be forwarded to the Council members in their April 9 mail packet. The short time
between interviews and appointments is required in order for the Budget Committee to be complete during the
review of the proposed FY 2004-2005 budget. A position was vacated when Tom Woodruff was appointed to City
Council.
OTHER ALTERNATIVES CONSIDERED
None
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our
community.
ATTACHMENT LIST
i
i
i
FISCAL NOTES
None
CITY OF TIGARD FACT SHEET
13125 SW Hall Boulevard
Tigard, OR 97223
Contact: Susan Koepping, (503) 639-4171
AGENDA: April 13, 2004
TOPIC: Appointments to Budget Committee
BACKGROUND: Budget Committee applicants were interviewed on Tuesday, April 6.
The short time between interviews and appointments was necessary
in order to appoint a new member to the Budget Committee so five
citizen members were on the committee during the review of the
proposed FY 2004-2005 budget. A position was vacated when Tom
Woodruff was appointed to City Council. Mr. Haldeman is being
appointed to complete the remaining part of Mr. Woodruff's term,
and then, to a full three-year term. Katie Schwab is being appointed
to a full three-year term that will begin on July 1, 2004.
Susan Yesilada is being appointed as an alternate to the Budget
Committee.
Mayor Dirksen and the Council extend their sincere appreciation to
George Burgess who has served on the Budget Committee since
October, 1987. Mr. Burgess is not eligible for reappointment to the
• Budget Committee due to term limits which took effect in January
1996.
i
COST: None
i
i
Biographical information on Budget Committee appointees
Mark Haldeman resides not far from Tigard High School, and has been a Tigard resident for
approximately four years. His college degree is from Oregon State. He is vice president of a
local engineering company, and has been an active community volunteer when he lived in
Arizona, Wisconsin and in Oregon. His professional background in finance and management
will be an asset to the Budget Committee and the community.
Katie Schwab resides not far from Fowler Middle School. She has lived in Tigard for fourteen
years, and has contributed her time and professional experience to several organizations in the
Tigard community. Her college degrees were received at Willamette University and Lewis and
Clark University, and she is employed as an investment banker. Giving back to one's
community is important to Katie, and her willingness to contribute her time and expertise is
appreciated.
Susan Yesilada is a five-year resident of Tigard, and lives near the center of Tigard.
A financial advisor with degrees from the University of California at Berkeley and the University
of Michigan, Susan has been an active community volunteer locally and in other communities
where she resided, and her community involvement is a benefit to the Tigard community.
i ftudgM Oa VUNtmen adw ab yeakde NOS 4104.60C
AGENDA ITEM # `~I
FOR AGENDA OF April 13, 2004
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Appoint Downtown Task Force members
PREPARED BY: Susan Koe in DEPT HEAD OK ITY MGR OK LAA42----
ISSUE BEFORE THE COUNCIL
The appointment of additional Downtown Task Force members
STAFF RECOMMENDATION
Act on the recommended appointments. Additional appointments will be made in the near future as more
applications are received and candidates interviewed.
INFORMATION SUMMARY
March 9, 2004, the City Council authorized the appointment of twelve additional members to the Downtown Task
Force to double the size of the existing task force. The enlarged task force will build on the work done in the past
18 months, using that information to draft a downtown redevelopment plan.
Initial applicants will be interviewed on Tuesday, April 6. The resolution and biographical information on
appointees w ill b e forwarded t o t he C ouncil in embers i n t heir A pril 9 in ail p acket. R ather t han wait u ntil a 11
applications have been received, interviews will be held periodically so new members can be appointed to the task
force as they become available. That process will enable the task force to benefit from the voices of these additional
members as soon as possible.
OTHER ALTERNATIVES CONSIDERED
Interview all Downtown Task Force applicants at a later date.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our
community.
ATTACHMENT LIST
FISCAL NOTES
None
CITY OF TIGARD FACT SHEET
13125 SW Hall Boulevard
Tigard, OR 97223
Contact: Susan Koepping, (503) 639-4171
AGENDA: April 13, 2004
TOPIC: Appointments to the Downtown Task Force
BACKGROUND: March 9, 2004, the City Council authorized the appointment of
twelve additional members to the Downtown Task Force to double
the size of the existing task force. The enlarged task force will build
on the work done in the past 18 months, using that information to
draft a downtown redevelopment plan.
The first four of the additional members will be appointed if Council
approves this recommended action. These new members are Janice I.
Arave, Barry C. Houk, Jan Richardson and Sue Wirick. Rather than
wait until all applications have been received, interviews will be held
periodically so new members can be appointed to the task force as
they become available. That process will enable the task force to
benefit from the voices of these additional members as soon as
possible.
COST: None
Biographical information on the new Downtown Task Force appointeets
Janice I. Arave, a seventeen year resident of Tigard, lives not far from Jack Park and Fowler
Middle School. Janice has a degree from Pierce Jr. College, and is a local business owner.
She is very involved in local schools and the Chamber of Commerce
Barry C. Houk is a newer resident in Tigard who lives near Summerlake Park but has lived
nearby for several years, and has been involved in the community. Barry has served the
communities where he lived through his involvement in school boards and committees, and
Little League. He holds a degree from Eastern Oregon State University, and is currently Chief
Financial Officer of a Washington County company.
Jan Richardson is also an active Chamber member and a twenty-year resident of Tigard with a
self-described passion for seeing downtown Tigard become a thriving part of the community.
Jan lives near Jack Park. With an extensive business background, Jan has owned a business in
Tigard, and given generously of her time to the community.
Sue Wirick lives not far from the Downtown area and sees the possibility of a wonderful
outcome for that part of the community. A Tigard resident since 1985 who owns a Tigard
business, Sue was honored as the 2003 outstanding Chamber of Commerce volunteer.
AGENDA ITEM # 5
FOR AGENDA OF April 13, 2004
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Annual update on the City of Tigard Volunteer Program
PREPARED BY: Susan Koepping' l((1 DEPT HEAD OK eq~W ~Y" CITY MGR OK
ISSUE BEFORE THE COUNCIL
The annual update on the volunteer program informs the City Council and the community about this vital and
productive program.
STAFF RECOMMENDATION
No action required; information only.
INFORMATION SUMMARY
Volunteers are busy in all city departments where they work alongside city employees forming good city -
community partnerships. By generously contributing their time, energy, skills and experience volunteers
actively participate in the ownership of their community while enabling the city to stretch resources.
A wide variety of tasks is available allowing for satisfactory experiences for a wide variety of volunteers.
Families, students, employee groups, and individuals contribute literally thousands of volunteer hours.
During this annual volunteer report council will hear from a few of the volunteers who give so much and see
dramatic proof of the value of volunteers in Tigard.
OTHER ALTERNATIVES CONSIDERED
None
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
GOAL: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our
community.
ATTACHMENT LIST
None
FISCAL NOTES
None
hADWSUSAWREPORMSUMMARY ANNUAL REPORT 2003.DOC
Volunteering with Who Volunteers with the City?
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April, 2004
Why Volunteer? Rewards of Volunteering
• To give back to the community.
• Knowing you've made a difference.
• Find out how the City operates
• Its enjoyable and
• Stay active & involved.
• Jazz up a resume. Interesting.
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• Requirements for school or good feeling that
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work
• Abetter community.
• Meet new people
• Keep busy and active
('Now that I have the time.....')
aP
Earth Day
Saturday, Apri124, 9 a.m. - 1 p.m. Board and Committee
Applicants Sought
Summerlake Park in
the Rhododendron Garden Downtown Task Force
• Improve soft trails • 12 additional positions op
■ Weed • May reside outside Tigard
• Mulch flowerbeds city limits
Bonita Park • Plan redevelopment
• Remove invasive plants
• Plant shrubs
1
AGENDA ITEM #
FOR AGENDA OF April 13, 2004
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Police Citizens Academy Presentation
PREPARED BY: Jim Wolf-Public Information Officer DEPT HEAD OK 44m W CITY MGR
OK
ISSUE BEFORE THE COUNCIL
Provide an overview of the program in efforts to illustrate the ongoing community interest with the police
department. The information will provide council members one way in which the Department outreaches into the
community in efforts to build partnerships and encourage healthy interaction.
STAFF RECOMMENDATION
No action necessary
INFORMATION SUMMARY
The upcoming academy slated to begin on April 7`h is the 12'' session to date. So far, 225 citizens have graduated.
OTHER ALTERNATIVES CONSIDERED
The popularity of the academy continues with a waiting list this year of 6 applicants.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY •
Community Character and Quality of Life Target Area - Communication: Goal #1 - Citizen involvement
opportunities will be maximized by providing educational programs on process, assuring accessibility to
information in a variety of formats, providing opportunities for input on community issues and establishing and
maintaining a program of effective two-way communication. Strategy 3: Encourage public participation
through accessibility and communication.
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ATTACHMENT LIST
J
u ` PowerPoint presentation (both hard copy and CD)
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FISCAL NOTES
The program is entirely instructed by police officers and staff. Minimal overtime costs and perfunctory costs for
refreshments for the nine week program.
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AGENDA ITEM # r7
FOR AGENDA OF April 13.2004
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Proposed Capital Improvement Proiects ft FY 2004-05
PREPARED BY: Vannie T. Nguyen It►,/ DEPT HEAD OK: A.P. Duenas CITY MGR OK:
ISSUE BEFORE THE COUNCIL
City Council will be presented with a list of projects proposed for FY 2004-05 and will be requested to provide
input. The final list, incorporating any modifications suggested by Council, will be submitted for approval through
the City's budget formulation process.
STAFF RECOMMENDATION
That Council review and comment on the project list. The list will be finalized after this meeting and will be
submitted for review and approval through the City's budget formulation process.
INFORMATION SUMMARY
Staff began the Capital Improvement Program (CIP) formulation process for FY 2004-05 with an overview in
Focus on Tigard program in December 2003. This was followed by a Citywide meeting on January 14, 2004 to
receive input from the public on the draft list of projects. The Planning Commission commented on the draft list
at its meeting on February 2, 2004. Staff presented and received comments on the draft list from City Council at
its workshop meeting on February 17, 2004.
The list with all comments considered to date will be presented to City Council at this meeting as a final
opportunity for comment and modification. After this meeting, the list will be finalized and submitted for
review and approval through the City's budget formulation process. That process includes Planning
Commission and Budget Committee review and recommendation in May 2004, and City Council approval in
June 2004. The approved CIP budget and project list for FY 2004-05 would become effective July 1, 2004.
OTHER ALTERNATIVES CONSIDERED
M
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Not applicable
i
i.
1 VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Not applicable
Now
ATTACHMENT LIST
List of Proposed Projects for FY 2004-05
FISCAL NOTES
The CIP Projects are funded each fiscal year through a wide variety of funding sources. The funding available
for projects from each funding source is determined in conjunction with the City's operating budget as part of
the City's overall budget formulation. The CIP project list would be submitted for Planning Commission and
Budget Committee review and recommendation in May 2004, and for City Council approval in June 2004. The
approved CIP budget for FY 2004-05 would be effective July I, 2004.
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PROPOSED FY 2004-05 CAPITAL IMPROVEMENT PROGRAM
April 5, 2004
STREET SYSTEM PROGRAM
Project Funding Source Amount
Pavement Major Maintenance Program (PMMP) Street Maintenance Fee $695,200
One of the City's missions is to properly maintain all streets in a perpetual good to excellent condition.
Streets in good to excellent condition are characterized as having good riding quality, drainage, and
appearance. The total annual maintenance cost is four to five time less following a preventative
maintenance strategy than if streets were allowed to deteriorate to poor and failed conditions that would
require major rehabilitation.
To accomplish this task, a variety of minor and major maintenance techniques including pothole repair,
crack sealing, slurry sealing and resurfacing have been applied by the City to provide additional service
life to the streets and to keep them safe and serviceable. Each year, the City monitors the existing street
conditions, identifies streets with minor defects, and recommends maintenance techniques to correct the
problems. Below is the list of streets scheduled to be included in the program:
- 110th Avenue (Fairhaven to Park Street)
- Park Street (110th to Watkins Avenue)
- Derry Dell Court (Park Street to Watkins Avenue)
- James Court (Howard Drive to end)
- Ventura Court (Barbara Lane to Ventura Drive)
- 66th Avenue (south of Oak Street)
- 67th Avenue (south of Oak Street)
- Mapleleaf Street (72nd to 715` Avenue)
- 121" Avenue(Ann Street to Springwood Drive)
- Burnham Street Main Street to Hall Boulevard)
- Fern Street (138t" to 135th Avenue)
- 72nd Avenue (Fir to Hunziker Street)
The project list is subject to change due to actual bid proposals submitted at the time the project is
advertised for construction. The lowest submittal bid price could exceed the proposed budget that
requires the City to move some streets from this year's to next year's list.
Traffic Calming Program Gas Tax $10,000
This program provides funding for traffic calming measures Citywide. In the last few years, much of the
funding was used to place speed humps on streets that clearly demonstrated the need for installation of
these traffic-calming devices. A portion of this fund is used on a 50-50 cost sharing basis with residents
for placement of speed humps on streets that do not make the year's list. The budgeted amount pays for
the materials needed for placement of the traffic calming devices. The City's street crews install the
devices using the materials purchased. This year's program includes installation of
- 2 speed humps on Park Street (between 110th Avenue and Watkins Avenue)
- 1 speed hump on Hawksbeard Street (between 130th Avenue and Summer Lake Drive)
- 1 speed hump on Summerfield Drive (between Meadowbrook and 114th Court)
- 3 speed humps on 100th Avenue (between Kable and Murdock Street)
Other streets may be added to the program depending upon neighborhood interest and the street ranking
in the speed hump criteria rating system.
FY 2004-05 Capital Improvement Program
Page 1 of 15
STREET SYSTEM PROGRAM
Project Funding Source Amount
Street Striping Program Gas Tax $20,000
This is an annual program that provides funding for installation of new striping on streets that
demonstrate the need for replacement of existing stripes, pavement markings and pavement markers.
This year's program includes permanent striping between the 72nd Avenue/Dartmouth Street intersection
and 68`h Avenue, 681h Avenue between Hampton Street and Dartmouth Street and short-term striping on
various streets located throughout the City.
Mapleleaf Street (72nd to 71st Avenue) Gas Tax - $70,000 $70,000
This project installs curbs and sidewalks and widens the street to a width of 25 feet to match with the
existing width of adjacent street segments. Due to setback hardships and adverse impacts to existing
driveways, planter strips required by the Tigard Transportation System Plan are not included in the
project. Construction of the project will also include installation of new AC pavement on the existing
unpaved street which requires additional funding from the Street Maintenance Fee. The total
construction cost of $115,000 includes $70,000 from the State Gas Tax fund and $45,000 from the
Street Maintenance Fee.
Crosswalk Lights (Hall Blvd at Fanno Creek Gas Tax $65,000
Pathway)
This project is the installation of crossing improvements on Hall Blvd to provide a safe crossing for
Fanno Creek Trail users. The crossing improvements will provide a safe mid-block crossing on a
heavily-traveled, two-lane state route with a posted speed limit of 45 mph. The lights can be activated
by pushing a button causing the flashing lights to illuminate the walkway.
Tiedeman Avenue Railroad Crossings (south of North Gas Tax $60,000
Dakota Street)
This is another joint project between the City and Portland & Western Railroad, Inc. to repair
deteriorated railroad crossings at various locations Citywide. The crossings at Main Street, 72nd Avenue
and North Dakota have been previously repaired through joint efforts with the railroad company. This
project addresses the deteriorated crossings at Tiedeman Avenue. The project will reconstruct
approximately 275 feet of existing aggregate base and AC pavement and adjust the railroad tracks to
match the new pavement. The City will pay for the reconstruction of the roadway approaches. Portland
& Western Railroad will manage the project and will pay for all the work related to the adjustment of
the tracks.
Commercial Street (95`h Avenue to Main Street) Gas Tax - $75,000
CDBG - $91,300 $166,300
This project involves construction of a half-street improvement with sidewalk on the east side of the
street. It also widens and realigns the street underneath the 99W over-crossing to provide space for
installation of the sidewalk. The total paved width of Commercial Street after improvement is 28 feet
curb to curb. Due to limited right-of-way and construction impacts to existing bridge piers and railroad
tracks, planter strip is not included in the project. Completion of the project would provide a safe and
convenient pedestrian route to downtown services and the planned commuter rail station. This project
has been submitted for CDBG funding. If the grant is not approved, the project will not be implemented.
FY 2004-05 Capital Improvement Program
Page 2 of 15
STREET SYSTEM PROGRAM
Project Funding Source Amount
Sidewalk Improvements Gas Tax $75,000
This is a joint project between the City and Tri-Met to provide pedestrian connections between transit
amenities such as bus stops and key activity centers. It also includes extension of existing sidewalks at
various locations in the City to provide a safe path to school for children.
Main/Burnham Street Intersection Gas Tax $15,000
Improvements for southbound Main Street at the intersection with Burnham Street involve construction
of a bulb-out in front of the Main Street car wash, relocation of an advanced warning stop sign and
placement of new pavement markings. The improvements are necessary to draw the public's attention
to traffic regulation at the intersection.
Main/Commercial Street Curb Return Gas Tax $15,000
The existing curb return radius at the northeast corner of the Main Street/Commercial Street intersection
is too small to accommodate the turning movement by Tri-Met buses from westbound Commercial
Street to northbound Main Street. This project constructs new curb and sidewalk and provides a larger
radius at the curb return.
School Zone Signing Gas Tax $15,000
This project installs approximately 50 sign assemblies that consist of 2 sign panels. The top panel is a
speed limit sign and the bottom panel is an end-of-school zone sign. Installation of these signs is
necessary to clearly delineate the limits of the school zone at each school.
Hall Blvd Sidewalk (99W to Pfaffle Street) Gas Tax - $22,339 $105 000
CDBG - $82,661
This project would alleviate unsafe pedestrian conditions along Hall Blvd by installing sidewalks within
three gaps in the existing sidewalks. Some existing telephone and power poles will need to be relocated
to provide space for the new sidewalks. This project has been approved for CDBG funding that has an
expiration date of June 30, 2004. An extension of the funding will need to be obtained to perform the
construction in FY 2004-05.
North Dakota Street Gas Tax Fund $55,000
To allow pedestrians to cross safely on North Dakota Street at the existing pathways, this project installs
a striped mid-block crosswalk with flashing beacons to alert drivers of the pedestrian crossing. The
project also widens the existing pavement and installs pavement markers along the street to provide a
new sidewalk connecting the existing pathways north and south of the street.
McDonald Street (at Highway 99W) Traffic Impact Fee $180,000
This project widens McDonald Street at the intersection with Highway 99W to provide a westbound
right-turn lane into the state highway and to lengthen the left-turn stacking capacity on McDonald
Street. The scope of work includes construction of approximately 250 feet of 12-foot wide travel lane,
installation of curb, sidewalk and striping, improvements to the storm drainage system and modification
of the existing signal at the intersection to conform to ODOT design requirements. Right-of-way
FY 2004-05 Capital Improvement Program
Page 3 of 15
STREET SYSTEM PROGRAM
Project Funding Source Amount
acquisition at the southwest corner of the intersection may be required for construction of the project.
Hall Boulevard (at McDonald Street) - Design & Right Traffic Impact Fee $90,000
-of-Way Acquisition
The first phase of this project is the design and acquisition of right-of-way for construction of a
southbound right-turn lane on Hall Boulevard at McDonald Street. In addition to street widening, curb
and sidewalk will be installed along the new segment of roadway to improve pedestrian safety.
Construction of the project is tentatively scheduled for FY 2005-06.
Walnut Street/Ash Avenue/Scoffins Street Feasibility Traffic Impact Fee $50,000
Study
Circulation and capacity deficiencies along Highway 99W require more than intersection improvements
or roadway widening. There are a few options identified in the Tigard Transportation System Plan to
improve intra-city circulation through construction of alternate routes to Highway 99W. The extension
of Walnut Street is one of several options recommended to help resolve the problem. This project
provides funding for a corridor study to determine a feasible alignment for the extension of Walnut
Street over Fanno Creek to Ash Avenue then north to intersect with Scoffins/Hunziker Street. The
extension would allow traffic to proceed on Hunziker Street east to the Tigard Triangle over the
proposed future Highway 217 overcrossing to connect to Hampton Street.
Gaarde Street - Phase 2 Traffic Impact Fee $100,000
The second phase of the project is the widening of Gaarde Street between 121st Avenue and Highway
99W and the improvement of approximately 1,450 feet of 121st Avenue north of the Gaarde
Street/121 st Avenue intersection. Construction of this project began in early 2003 and will be completed
by late summer of 2004. Work completed in FY 2003-04 includes relocation of existing utilities from
overhead to underground, relocation of existing water lines and gas line, installation of drainage and
sanitary sewer systems, construction of retaining walls, installation of curbs and sidewalks, placement of
aggregate base, AC pavement, and installation of a traffic signal and street lights. Most of the major
work on the project is expected to be completed in FY 2003-04. The amount budgeted for FY 2004-05
is to address miscellaneous punch list items and other minor work that must be completed prior to
acceptance of the street improvements.
121St Avenue (Quail Creek Lane to Tippitt Place) Traffic Impact Fee - $400,000 $570,000
Right-of-Way Acquisition Traffic Impact Fee US - $170,000
121st Avenue between Quail Creek Lane and Tippitt Place is proposed for widening to the ultimate
width of 44 feet. The complete design identifies additional rights-of-way required for the improvements.
The City TIF Fund and the TIF-Urban Services Fund have been utilized to purchase a minor portion of
the land acquisition needed for the project. The additional funding is required to complete the right-of-
way purchase. Construction will be programmed in future budgets.
FY 2004-05 Capital Improvement Program
Page 4 of 15
STREET SYSTEM PROGRAM
Project Funding Source Amount
Walnut Street (116`h Avenue to Tiedeman/Fonner Traffic Impact Fee - $300,000 $415,000
Street) Right-of-Way Acquisition Traffic Impact Fee US - $115,000
Walnut Street between 116th Avenue and the Tiedeman Avenue/Fonner Street intersection is proposed
for widening to its ultimate width of 44 feet. The complete project design identifies partial right-of-way
takings from 34 properties that need to be acquired for the project. The City TIF Fund and the TIF-
Urban Services Fund have been utilized to purchase some rights-of-way in FY 2003-04. The additional
funding is required to purchase the remaining rights-of-way required for the widening. Construction of
the project is proposed to begin in FY 2005- 06.
Walnut Street (135`h to 1213` Avenue) Gas Tax - $90,000 $1,292,000
Traffic Impact Fee - $235,000
Underground Utility - $250,000
Sewer Extension - $57,000
Water - $660,000 (See Water
System Program)
This MSTIP-3 project prepared by Washington County for Walnut Street between 135`h and 121"
Avenue is the last phase of the three-phase street improvement project. The first two phases are the
improvement of the Walnut/121st Avenue intersection and the construction of the Walnut/Gaarde Street
intersection. The City agrees to reimburse Washington County for placing existing overhead utilities
underground, upgrading the water system and extending the existing sanitary sewer main as these items
are not included in the scope of work for the County's MSTIP-3 projects. Also included in the project
are the resurfacing and widening of Fern Street between 138th and 135th Avenue to accommodate
additional traffic volume from the immediate neighborhood due to closure of Walnut Lane. The total
design and construction cost for Fern Street is $150,000 which includes $90,000 from the State Gas Tax
Fund, $30,000 from the Sanitary Sewer Fund and $30,000 from the Street Maintenance Fee.
Construction of the project is scheduled to begin in late summer of 2004 and is expected to be
completed by December 2005.
Greenburg Road (Washington Square Drive to Traffic Impact Fee - $85,000 $745,000
Tiedeman Avenue) Federal - $660,000
This project improves Greenburg Road from Washington Square Drive to Tiedeman Avenue. The bulk
of the work will be to widen Greenburg Road between the Highway 217 over-crossing and Tiedeman
Avenue to a 5-lane facility. The completed improvements would enhance movement into and out of the
Washington Square Regional Center. The project design and land acquisition are funded through the
Priorities 2000 & 2002 MTIP funds of $660,000 with Tigard providing $85,000 in matching funds. The
total amount of $745,000 reflects the entire amount needed for the project (both federal funding and the
local matching funds). The federal funds for the preliminary engineering work have been obligated.
Selection of a consultant to perform the engineering design and right-of-way acquisition for the project
will be accomplished through a Request for Proposal process using Federal guidelines for the selection.
This project was submitted for construction funding under the MTIP Priorities 2004-07 project selection
process but was not selected for construction implementation.
Hall Blvd/Wall St Intersection - Phase 2 Traffic Impact Fee $400,000
The intersection project widens Hall Boulevard along the Library and the Fanno Pointe Condominiums
frontages and constructs the first 425 feet of Wall Street to provide a common access to Hall Boulevard
FY 2004-05 Capital Improvement Program
Page 5 of 15
STREET SYSTEM PROGRAM
Project Funding Source Amount
for the two developments. To ensure that the intersection project would be designed and constructed
expeditiously, the project was divided into two phases: Phase 1 is the half street improvement of Hall
Boulevard and Phase 2 is the construction of 425 feet of Wall Street at the intersection with Hall
Boulevard. Construction of Phase 1 has been completed. Construction of Phase 2 is scheduled to begin
in the spring of 2005 after all environmental permits have been obtained. Because the work to realign
Pinebrook Creek must be performed during the period between July and October, most of the work on
this project is anticipated to be performed in FY 2005-06 and will be budgeted appropriately for that
fiscal year. The amount budgeted for FY 2004-05 is for those elements of the project that can be
performed before the stream realignment and street reconstruction can begin in earnest.
Bull Mountain/Roshak Road Intersection US Traffic Impact Fee - $125,000 $175,000
Private Development - $50,000
This project widens Bull Mountain Road at Roshak Road to provide safe turning movements for
vehicular traffic and to accommodate additional traffic volume generated by a new subdivision north of
the intersection. Also included in the project are minor drainage work and some land acquisition
required for the widening. This project is funded by Urban Services TIF fund in the amount of $125,000
with the subdivision providing $50,000 for half-street improvement required for their development.
Wall Street Local Improvement District LID
$2,000,000
This project was initiated in FY 2002-03. The TIF Fund provided a total of $250,000 for engineering
design costs leading to completion of the Preliminary Engineer's Report. $100,000 was allocated for FY
2002-03 and $150,000 for FY 2003-04. The amount of $50,000 is included for FY 2004-05 to
accommodate any expenses resulting from the hearing on the at-grade crossing application. Any
funding for work beyond the Preliminary Engineer's Report and the hearing will be provided primarily
through the Local Improvement District, if it is formed.
PARKS SYSTEM PROGRAM
Project Funding Source Amount
Fanno Creek Trail (Grant to Main Street) Parks Capital Fund - $17,808 $70 000
Oregon Recreation & Park Dept
Grant - $ 52,192
This is part of the Fanno Creek Trail System. This segment connects Main Street to Grant Avenue.
Fanno Creek Trail (Hall Boulevard to proposed Wall Parks Capital Fund - $35,000 $111,486
Street) Regional Trail Program Grant
-$51,486
Gas Tax - $25,000
This project constructs a Fanno Creek Trail segment east of Hall Boulevard crossing Fanno Creek to the
new Library and Wall Street. A pre-fabricated timber bridge will be installed to cross Fanno Creek.
FY 2004-05 Capital Improvement Program
Page 6 of 15
STREET SYSTEM PROGRAM
Project Funding Source Amount
Tree Planting Tree Replacement $50,000
This continues the yearly program to plant new trees in greenways and parks, remove old and hazardous
trees, and maintain and protect existing trees.
Fanno Creek Park Shelter Parks Capital Fund $60,000
This project installs a shelter and a small parking lot at Fanno Creek Park north of the new library
building.
Park System Master Plan & System Development Parks Capital Fund $40,000
Charges (SDC) Updates
This project updates the current comprehensive plan and provides a feasibility study for future increase
of system development charges. The study will be performed by a consultant.
Skateboard Park Fundraising $405,000
This project constructs a 15,000 square foot, in-ground skateboard park in the area of City Hall parking
lot approved by the City Council.
Fanno Creek Trail Realignment Study (Tigard to Parks Capital Fund $10,000
Tiedeman Avenue)
A section of the Fanno Creek trail between Tigard and Tiedeman Avenue is under water for part of the
y,.;ar and trail users walk through the adjacent wetland mitigation site in order to avoid the standing
water. This project provides an initial study to look into the design-related details and cost to possibly
replace a segment of the asphaltic concrete trail with boardwalk.
Tualatin River Trail Parks Capital Fund - $55,115 $97,530
Land Water Conservation
Grant - $42,415
This project connects the existing Cook Park pathway to the proposed Tualatin River pedestrian bridge
which is scheduled for construction in FY 2005-06. The work includes construction of approximately 10
feet wide by 1,350 feet asphatic concrete pathway with gravel shoulders. Completion of the project will
fill a key gap in the existing riverside trail system and provide community access to the future pedestrian
bridge.
FY 2004-05 Capital Improvement Program
Page 7 of 15
SANITARY SEWER SYSTEM PROGRAM
Project Funding Source Amount
Citywide Sewer Extension Program Sanitary Sewer $2,500,000
The Citywide Sewer Extension Program is a long-term program to extend sewers to all developed but
unserved residential areas Citywide. The City uses the formation of reimbursement districts to construct
the sewers. On the average, the City constructs five reimbursement districts a year to provide
approximately 120 to 130 connections to existing homes. The Commercial Area Sewer Extension
Program is also funded from the Sanitary Sewer Fund and offers the same opportunity to commercial
entities that may wish to participate in a reimbursement district for extension of sewer service to a
commercial area. This year's program includes the following proposed districts:
- O'Mara/Edgewood Street
- 121st Avenue (between Gaarde and Walnut Street)
- 100th/Murdock/Sattler Street
- 117th Avenue (south of Gaarde Street)
- Walnut Street (between 134`h and 132"d Avenue)
- Fern Street (between 138`h and 135`h Avenue)
Sanitary Sewer Major Maintenance Program Sanitary Sewer $75,000
These funds would be used to contract out sewer repair projects that are beyond the repair capabilities of
the Public Works Department. This program is expected to be a continuing program in future years. The
Sanitary Sewer Major Maintenance Program in FY 2004-05 will include sewer repair projects located at
various locations in the City.
Sanitary Sewer Pipe Rehabilitation Sanitary Sewer $75,000
This yearly program rehabilitates sanitary sewer pipes through installation of new pipes by the bursting
method or installation of cured-in-place pipes inside the existing pipes utilizing the trenchless
construction method.
Benchview Terrace Sanitary Sewer Access Road Sanitary Sewer $40,000
There is an existing maintenance access road that was constructed as a part of the Benchview Estates
project. The roadway is accessed from Greenfield Drive, just south of the intersection at Benchview
Terrace. Approximately 250 feet of this access roadway has been severely eroded by winter rainfall
over the last several years. This project will include repair and/or reconstruction of the roadway.
3 STORM DRAINAGE SYSTEM PROGRAM
Project Funding Source Amount
Storm Drainage Major Maintenance Program Storm sewer $100,000
This program addresses minor storm drainage problems requiring more than normal maintenance effort.
The Storm Drainage Major Maintenance Program in FY 2004-05 includes projects located at various
locations in the City.
FY 2004-05 Capital Improvement Program
Page 8 of 15
Storm Drain Pipe Rehabilitation Storm Sewer $100,000
The Storm Drain Pipe Rehabilitation Program was initiated in FY 2001-02. Since then, approximately
3,000 feet of existing pipes have been rehabilitated using a trenchless construction method that prevents
damage to the existing pavement. The City's television inspection reports identify at least 6,000 feet of
storm drain pipes that are seriously damaged and need to be repaired or replaced. This project continues
the program by rehabilitating 1,000 feet of pipes through installation of new pipes by bursting method or
installation of cured-in-place pipes inside the existing pipes utilizing the trenchless construction method.
Gaarde Street Phase 2 Wetland Mitigation Storm sewer $10,000
This project provides mitigation measures that were required by the DSL, the Corps of Engineers and
CWS to offset the loss of 0.009 acres of wetland associated with the widening of Gaarde Street. The
offsite mitigation area is along the Fanno Creek Greenway immediately north of Tigard Street. The
vegetated enhancement area is located along the Fanno Creek trail south of the Burnham Business Park.
The project will provide initial vegetation management and plant installation during the summer and fall
of 2004.
Derry Dell Creek Wetland & Vegetated Corridor Storm Sewer $7,000
Enhancement
This project enhances wetland areas and vegetated corridor approximately 750 feet along Derry Dell
Creek at 110`x' Avenue. The enhancement is required by the DSL, the Corps of Engineers, and CWS due
to impacts created by the installation of a Sanitary Sewer pipe across the creek. This project also
includes first year monitoring and report in addition to mitigation plantings and invasive species control.
Summer Lake Culvert Storm Sewer $20,000
Summer Lake Park is located along Winter Lake Drive, near Shore Drive. There is an existing
pedestrian pathway system that leads from the parking area into the park and also to a separate area of
the park. A natural stream crosses this area from Winter Lake Drive to Summer Lake. Where the
pathways cross this stream, either pedestrian bridges or culverts are used. The first set of culverts, east
of Winter Lake Drive, consists of three 12-inch culverts. However, these culverts are not sized large
enough to handle the winter runoff. Therefore, this project will include replacement of these culverts
with larger diameter culverts.
Bonanza Way - Erosion Control Storm Sewer $10,000
There are storm drainage lines in Bonanza Way and Riverwood Lane that converge into one pipe and
discharge into the Tualatin River. The common pipe crosses a pedestrian pathway that follows the river
greenway and then outfalls at the river bank. The outfall has severely eroded and is in need of repair
and/or reconstruction. It is anticipated that this project will be started in Fiscal Year 04/05 and will be
completed during FY 05-06.
Summer Lake Improvements Water Quality/Quantity $10,000
This continues the flow monitoring of Summer Lake. The City has a contract with the County
Watermaster to perform the flow-monitoring work.
FY 2004-05 Capital Improvement Program
Page 9 of 15
Clean Water Services Master Plan Water Quality/Quantity $150,000
As a result of the master plan, individual plans were prepared to restore the beneficial uses of streams in
each watershed within the Tualatin Basin. The Fanno Creek Watershed Plan provides the plan for the
Tigard area. The beneficial uses the plan is expected to protect include: the survival of resident fish an
aquatic life, salmonid spawning and rearing, water-contact recreation, aesthetics, fishing, and water
supply. The plan accomplishes this by identifying prioritized projects and other management actions
that will improve water quality and flood management.
Water Quality Enhancement Water Quality/Quantity $50,000
This project reconstructs the existing water quality pond to a new swale or extended dry pond on Steve
Street west of 81st Avenue. Also included in the project is the enhancement of the water quality facility
on Greensward Lane between 88th Avenue and Hall Boulevard by planting the facility with native
grasses, trees and shrubs, and installation of a temporary irrigations system.
Fanno Creek Streambank Restoration Water Quality/Quantity $50,000
Streambank stabilization at three sites along Fanno Creek including non-native vegetation removal, and
native vegetation plantings is proposed. Site areas include 8 acres at the new library site, 5 acres at
Bonita Park and 7 acres at Fanno Creek Park. These are degraded areas that will be restored to improve
water quality in the creek and reduce damage caused by flooding. The project will also include
additional funding for natural area restoration through grants from the Oregon Watershed Enhancement
Board, Metro and the U.S. Fish and Wildlife Service.
WQF 012 (88`h & Greensward Lane) Water Quality/Quantity $20,000
WQF 030 (81st & Steve Street)
Two Water Quality Facility Enhancement Projects - This is a continuation of the City's Water Quality
Facility enhancement program as identified in the City's five-year plan.
WATER SYSTEM PROGRAM
Project Funding Source Amount
Water Service Installations Water $30,000
This is another long-term program for the department. Each year the City adds new customers to the
system through individual building permits or additional water services. Customers apply for a new
water service, and Public Works staff installs the service line and will set the meter (see Meter
Installations line item).
i Defective Meter Replacements (1 1/2 -inch & larger) Water $40,000
i
This has been one of the long-term projects for the Public Works department. The large meter
replacement program is for the systematic testing, repair and/or replacement of all 1 %i-inch and larger
water meters. Meters of this size have developed problems where actual water flows are inaccurately
measured; most of the time, the volume of water is under-reported. The result is that water customers
could be using more water than they are being assessed. Testing and or replacement of these water
meters have proven to make financial sense in that the investment is recouped by the additional
revenues received due to accurate meters.
FY 2004-05 Capital Improvement Program
Page 10 of 15
Project Funding Source Amount
Defective Meter Replacements (Smaller sizes) Water $15,000
This has been another one of the long-term projects for the Public Works department and is similar to
the program for 1 %2-inch meter replacements. But this program is for the smaller meters. Meters of this
size have also developed problems where actual water flows are inaccurately measured; most of the
time, the volume of water is under-reported. The result is that water customers could be using more
water than they are being assessed. Testing and or replacement of these water meters have proven to
make financial sense in that the investment is recouped by the additional revenues received due to
accurate meters.
Meter Installations Water $60,000
This on-going program ties in with the Water Service Installations program. When new water
customers, or existing customers who need an additional water service, apply for a new service, Public
Works staff install the service line and will set the new meter.
Fire Hydrant Installations (Replacement/Upgrade) Water $25,000
The City is in the process of replacing older, two-port fire hydrants because it has been shown that
Tualatin Valley Fire & Rescue (TVFR) can not pull adequate flows from them in emergency situations.
TVFR equipment works best with 5 '/.-inch ports; these older hydrants have smaller ports. The newer,
three-port models have 5 '/4-inch ports. FY 04/05 will be the last year of hydrant replacements. After
that, the City will budget approximately $10,000 per year to pay for repair or replacement of any
hydrants that are damaged in auto accidents, or to pay for new hydrants in infill situations.
2-inch Service Line Replacements Water $25,000
This on-going program replaces existing 2-inch galvanized service lines with new copper service lines.
There has been an observed increase in leaks on galvanized service lines, which results in an overall
water loss to the City's system. This program is vital in order to reduce the amount of lost water, and
therefore revenue, to the City. It is anticipated that this will be the last year where this program will be
needed.
Gaarde Street Phase 2 Water Relocate Water $50,000
This project is in coordination with the Gaarde Street Phase 2 roadway improvement project. Due to
vertical adjustments to the roadway, portions of existing water lines in the roadway had to be relocated.
Much of this work will be completed in FY 03-04, but work will continue into FY 04-05.
Water Main Installations Water $78,750
This on-going program is based on the needs identified in the "Water Distribution System Hydraulic
Study - May 2000", and is for the routine replacement of leaking, damaged and older water mains
throughout the water system. In most cases the existing mains have adequate capacity and will be
replaced with the same diameter water mains. This program is also for the completion of loops in the
system to maintain hydraulic efficiencies.
FY 2004-05 Capital Improvement Program
Page 11 of 15
Project Funding Source Amount
Security Vulnerability Evaluation and Upgrades Water $100,000
This is an EPA-mandated program to evaluate and mitigate security vulnerabilities in the City's water
system. Sensitive facilities would include reservoirs, pump stations, wells, and other facilities where
access is limited. The study has evaluated the City's current security measures and has recommended
certain improvements that should be implemented over the next two years. It is anticipated that this
project will be completed during FY 05-06.
Telemetry Upgrade Water $87,500
The existing telemetry system is out of date and the software and hardware are no longer supported by
the manufacturer or local representatives. The City has also experienced failures of controllers at various
sites due to the aging of the overall system. Replacement of controllers can take up to three weeks,
which is not adequate for the City's need to have continuous monitoring ability of the water system.
The upgrade process will enable the City to have up to date technology that is more user friendly, and to
explore modes of communication other than the phone line system currently used.
Water Line Replacement - SW Walnut (135th to Water - $330,000 $660,000
121St Ave) Water SDC -$330,000
This project is in conjunction with the Walnut Street improvements to be jointly completed by
Washington County and the City over the next two fiscal years. The "Water Distribution Hydraulic
Study - May 2000" recommended that a new 24-inch water line be completed between 121St Avenue
and Barrows Road. In addition, a separate 16-inch water line is needed approximately between 132nd
Avenue and Walnut Lane. The roadway improvement project makes it timely for the installation of
these transmission water lines. The funding of the water improvements will be roughly 50% from the
Water Fund and 50% from the Water SDC fund.
Reservoir Structural Repairs Water $70,000
' The City has identified that certain repairs should be made to the following reservoirs: 10 MG reservoir
at Bull Mountain Road/125th Avenue; Reservoir No. 4 (1.0 MG), north of Beef Bend Road on 122nd
Avenue; Reservoir No. 3 (2.5 MG), south of Walnut Street on 135th Avenue; and the Hi-Tor reservoirs.
Hall Boulevard/Wall Street Intersection: New 8-inch Water $50,000
Water Line
This project is in conjunction with the roadway CIP and will include installation of a new 12-inch water
line that will eventually be extended with Wall Street.
Water Main Line Oversizing Water SDC $200,000
During the course of the year the City may find the need to upsize a planned pipeline through a new
development, thus accomplishing an identified capital improvement as listed in the "Water Distribution
System Hydraulic Study - May 2000."
FY 2004-05 Capital Improvement Program
Page 12 of 15
Project Funding Source Amount
Secure 550-Foot Reservoir No. 2 Site Water SDC $550,000
The City has been working with the Tigard Tualatin School District (TTSD) with regard to locating the
550-foot Reservoir No. 2 on their Alberta Rider school site. Part of the proposed agreement with TTSD
is to grant a credit against permit costs up to $200,000. It is anticipated that TTSD will use up
approximately $50,000 of the credit in FY 03/04, with the remainder to be used in FY 04105.
550-Foot Service Zone Improvements Reservoir No. 2 Water CIP $3,910,000
(Construction)
This reservoir is proposed to be located on the Tigard Tualatin School District (TTSD) site for the
Alberta Rider Elementary School. Constructing this reservoir will eliminate some of the demand
currently supplied by the 713-Foot pressure zone. Supply to the reservoir will be provided through the
transfer pump station upgrade and transmission piping projects separately listed.
1OMG Transfer Pump Station Upgrade Water CIP $2,175,000
The existing transfer pump station, located on the 10 MG reservoir site at Bull Mountain Road/1251h
Avenue, serves both the 550-foot and 713-foot service zones. The Water Distribution System Hydraulic
Study identified a need to replace this pump station with one that would provide a higher pumping
capacity to both service zones. Construction of this improvement increases pumping capacity from
2,000 gpm to 3,300 gpm for the 713-foot service zone. The pump station will also provide 3,900 gpm to
the 550-Foot Zone Reservoir No. 2 listed previously. Along with the piping improvements listed below,
the existing pump station at the Canterbury site (Pump Station No. 1) will be abandoned.
Canterbury Supply Lines Water CIP $1,047,300
Part of the overall improvements to the 550-foot service zone includes increased transmission capacity
to the Canterbury Hill area from the new reservoir and transfer pump station upgrade listed above. The
transmission line will be 18-inch diameter and is proposed to be extended from the transfer pump station
site easterly in Bull Mountain Road, north along Highway 99W, across Highway 99W and easterly in
Canterbury Lane. This improvement will allow abandonment of Pump Station No. 1 at the City's
Canterbury site.
Reservoir No. 2 Supply Lines Water CIP $608,400
This improvement is needed for existing and future needs in both transmission and distribution to serve
the rew reservoir and pump station upgrade projects listed above. A new line will be constructed
between the new transfer pump station and Reservoir No. 2, ranging in size from 18-inch to 24-inch.
The line will extend in 125th Avenue, Bull Mountain Road, and Terraview Drive (Arlington Ridge
subdivision). Coordination with existing residents in Arlington Ridge will be important, as Terraview
Drive is a fully-improved local residential street.
12-Inch Canterbury Loop Water CIP $688,200
The final component of the 550-foot service zone improvements is a looped system around the
Canterbury Hill area. This improvement will create better fire flow for the area, provide for future
growth and remove dead end water quality problems. The 12-inch loop will be extended roughly as
follows: from the intersection at Canterbury Lane/109th, easterly in Canterbury Lane to 103`d Avenue;
north in 103`a Avenue to Inez Street; east in Inez Street to 100th Avenue; south in 100th Avenue to
Murdock Street; west in Murdock Street to 109th Avenue; north in 109th Avenue to Canterbury Lane.
FY 2004-05 Capital Improvement Program
Page 13 of 15
Project Funding Source Amount
Aquifer Storage and Recovery(ASR): COT-2R - Water CIP $660,000
(Production Well) & COT-3T (Test well)
Tigard has been using ASR Well No. 1 for the last full year and has had positive results. That well is
capable of a distribution capacity of 1.0 MGD during the summer months. The City also completed an
ASR expansion study which indicated that the City could achieve a total of 5 to 6 MGD from ASR wells
placed around the City's aquifer. ASR provides the ability to inject water during the winter months in
the aquifer (when water is plentiful), store the water in the aquifer for a few months, and then withdraw
that same water in the summer months to help manage higher water demands. ASR Well No. 2 is
scheduled for this year and will be drilled at the 10 MG reservoir site at Bull Mountain Road/125`"
Avenue. It will also have a pumping capacity of 1.0 MGD. The scope of work for this project will also
include the drilling of a test well for a proposed ASR Well No. 3.
Aquifer Storage and Recovery(ASR): Well No. 3 - Water CIP $900,000
Production Well
Assuming the test well for ASR Well No. 3 is positive, the City will expand the test well into a full
production well during FY 2004-05. The location of this well is yet to be determined, but is generally
targeted for the vicinity of the Eagles View subdivision, north of Beef Bend Road, near 141St Avenue. It
is anticipated that this well will also have a pumping capacity of 1.0 MGD.
Aquifer Storage and Recovery(ASR): Well No. 4 - Water CIP $210,000
Test Well
Each fiscal year, the ASR program will include the drilling of one production well and the drilling of
one test well. It is planned that the contractor who drills the production well for ASR No. 3 will also
drill the test well for ASR No. 4. The goal for each ASR well is to achieve a minimum pumping
capacity of 1.0 MGD.
Feasibility Report, Phase II - Scoggins Dam Raise Water CIP $389,490
As part of obtaining a long-term water source for the Tigard service area, the City is partnering with
other Joint Water Commission (JWC) owners for the Scoggins Dam Raise feasibility report. Raising the
dam would increase the storage volume of Hagg Lake and would therefore provide more capacity for
JWC member cities.
JWC Raw Water Pipeline Pre-Design Water CIP $578,000
This project will include a pipe connection between the JWC treatment plant and the headwork at
Scoggins Dam. At present, water from Hagg Lake makes its way to the treatment plant via an open
channel waterway and the Tualatin River. There are two problems with the existing system. First, the
JWC treatment plant must submit a request to the Scoggins Dam control authority to release more water
into the open channel system as the demand rises. But the treatment plant can only handle a certain
volume of water at the intake; any extra water bypasses the plant and continues down the river.
Therefore, there is a loss in efficiency. Second, it is estimated that 20% of the water from Scoggins Dam
is lost to evaporation prior to reaching the treatment plant. This raw water pipeline will allow the JWC
to control how much water is released from the dam into the pipe so that only the now rate needed by
the treatment plant will be released. In addition, the pipeline will eliminate the water loss due to
evaporation and will provide more capacity to the JWC system.
FY 2004-05 Capital Improvement Program
Page 14 of 15
Project Funding Source Amount
Sain Creek Tunnel Study: JWC Joint Project Water CIP $180,000
The Tualatin Basin Water Supply Feasibility Study (WSFS) outlined a number of projects that could be
constructed to increase the water supply capacity for Cities in Washington County. The Sain Creek
Tunnel project is one that could be constructed in conjunction with the proposed Scoggins Dam raise at
Henry Hagg Lake. The tunnel would be constructed from the Tualatin River to the mouth of Sain Creek
at Hagg Lake, covering a distance of approximately three miles through the coast range. The tunnel
would take water from the Tualatin River during the heavy winter rains and divert it to Hagg Lake. It is
estimated that the tunnel will help fill Hagg Lake if the dam were raised, and would effectively increase
the watershed by approximately two-thirds. This will help to reduce the number of years that the lake
may not fill, thereby increasing the reliability of this source.
CITY FACILITIES SYSTEM PROGRAM
Project Funding Source Amount
Library Construction Facility Fund $1,440,000
This funding continues the new Library construction through FY 2004-05. The library project is
expected to be completed by August 2004.
Old Library Building & City Hall Building Remodel Facility Fund $1,100,000
This project provides layout drawings, building remodel, HVAC replacement, seismic upgrades and
moving costs for the existing buildings.
Water Building Space Study Facility Fund $100,000
This provides funding for a study to look into design details to possibly remodel the office spaces for the
Water Building in the near future.
City Hall Driveway Repair Facility Fund $15,000
The existing pavement on the circular driveway in front of the City Hall has deteriorated over time due
to the impact of traffic and surface water runoff. Water infiltration and traffic flow have weakened the
pavement creating an uneven surface that retains storm runoff. This project removes the existing AC
pavement, regrades the driveway to drain properly, and then provides a new pavement surface to
complete the project.
I-aV%vaideVmpoW dp%2004.05%cky curc"13-01 dp2004-06 aeackdae
FY 2004-05 Capital Improvement Program
Page 15 of 15
Tigard
FY 2004-05 Capital Presentation Overview
Improvement
Program
• Program Areas
• Proposed Projects
• What's Next?
13,2004
Program Areas Program Areas
• Street System Program • Sanitary Sewer System Program
-Traffic Studies -Sanitary Sewer Major Maintenance
- Traffic Safety-Related Projects - Sanitary Sewer Capital Improvements
- Pavement Major Maintenance - Sewer Extension Program
- Traffic Calming Program Storm Drainage System Program
- Major Street Capital Improvements - Storm Sewer Major Maintenance
- Bridge Replacements - Stonn Drainage Capital Improvements
Program Areas
i
• Parks System Program
- Citywide Parks Street Projects
j - Trail Systems
1 • Water System Program
j • City Facilities System Program
1
Pavement Overlays Pavement Overlays
•110'" Avenue (Fairhaven to Park Street) Street) 66"' and 67d' Avenues (south of Oak
--Park Street (110th to Watkins Avenue) • Burnham Street (Main Street to Hall Blvd)
-Derry Dell Court (Park St to Watkins) • Mapleleaf Street (72nd to 715' Avenue)
-James Court (Howard Drive to end) • Fern Street (1381" Avenue to 135"'
.Ventura Ct (Barbara Lane to Ventura Dr) Avenue)
•12151 Avenue (Ann St to Springwood Dr) 72nd Avenue (Fir Loop to Hunziker St)
Traffic Calming Street Striping
• 3 speed humps on Park Street (11 0th to Dartmouth Street (72"d to 68'" Avenue)
Watkins Ave) • 68th Avenue (Hampton to Dartmouth)
• 1 speed hump on Hawksbeard Street • Various other streets
(130th to Summer Lake Drive)
• 1 speed hump on Summeeld Drive
(Meadowbrook to 114'^ Court)
Mapleleaf Street (72"d to 71St) Crosswalk Lights (Hall Blvd at Fanno
Creek)
• Existing narrow gravel road Existing pathway on west side of Hall Blvd
• Conversion to paved street Proposed pathway on east side
• Propose to widen to 25 feet and pave Provide safe crossing of Hall
• Install catch basin and storm drain pipe Painted crosswalk, raised median, and
push-button activated flashing lights
2
12"
71
Tiedeman Ave Railroad Crossings McDonald Street (at Hwy 99)
(south of North Dakota Street)
• Existing left-turn only lane
>200 feet of street • Through and right share one lane
reconstruction Proposed project-Widen McDonald Street
Adjustment of to add a right-turn only lane
railroad tracks to Includes storm drain
match and traffic signal
modification
McDonald Street McDonald Street
r ti, Widening of Widening of
McDonald McDonald
Street to Street
add a right- Hwy 99W to
turn lane add a fight-
turn lane
L Hall Blvd (at McDonald Street) Hall Boulevard
• Existing left-turn only lane
Widening of
J • Through and right turn share second lane Hall at
• Acquire right of way McDonald to
add a right-
- Widen Hall for right-turn only lane turn lane
a
3
Hall Boulevard Commercial Street
(95r^ Avenue to Main Street)
Widening of Existing narrow road with pedestrian
Hall @ traffic
S fDe Wald Propose to widen and provide sidewalk
• Requires approval of CDBG funding
Commercial Street
(951h Avenue to Main Street) Sidewalk Projects
i widening on • Projects anticipated in conjunction with
north side to TriMet projects (support of the MOU with
provide a TriMet)
pedestrian
walkway to • Sidewalk improvementsfor
Main - Pedestrian connections between transit stops
and key activity centers
- Extension of sidewalks to schools for safer
school access from residential areas
Bull Mountain/Roshak Road Bull Mountain/Roshak
Intersection Road Intersection
• Existing Conditions _ Proposed Improvements
- Unsafe movement due to - Reconstruct the existing pavement
sharp horizontal curve at
the intersection - Provide larger turning radius
- Sight distance does not - Add turning lane and gravel shoulder
meet standard design
requirements - Re-stripe the intersection
- Underground drainage work to
accommodate widening
4
Gaarde Street - Phase 2 Walnut Street
Project status (1161h to Tledeman Ave)
• Existing Conditions
• Construction schedule - Narrow roadway
- Project began March 2003 - Vertical sight
- Street closure: March through June 2004 distance problem
- Paving completed between 115'h to 121st - No sidewalks
- Completion date: November 2004 - Left turns onto side
streets are difficult
at peak hours
Walnut Street 121st Avenue
(116th to Tledeman Ave) (Quail Creek Lane to Tippitt Place)
• Proposed Improvements Existing Conditions T
- 2500 feet of roadway reconstruction - Two-lane roadway
- One lane in each direction with or no shoulder
- Center-turn lane - Sub-standard sight
- Bike lanes on both sides distance
- Sidewalks on both sides - No bike lane &
sidewalks
- Streetlights
- Underground existing utilities
121st Avenue z 121St Ave & Walnut Street
(Quail Creek Lane to Tippitt Place) Project status
I
• Proposed Improvements • Design
- 3,100 feet of roadway reconstruction - Completed - June 03
- One lane in each direction Right-of-Way
- Center-turn lane
- Bike lanes on both sides - Rights-of-way acquisition in progress
- Sidewalks on both sides Construction
- Streetlights - No funding available - Schedule has
- Underground existing utilities
not been established
5
Wall Street LID Hall Blvd/ Wall St Intersection
(Hall Blvd to Hunziker Street)
- Proposed for construction through the Phase 1 is half-street improvements
formation of an LID along new library frontage (nearing
- Preliminary Engineer's Report (60% completion)
complete) presented to Council March 23rd Phase 2 is construction of 425 feet of
- Council delayed decision pending the at- Wall Street
grade crossing application hearing - Applications submitted for:
- At-Grade Crossing application hearing • Environmental permits
upcoming • Comprehensive Plan Amendment,
Hall Boulevard Improvements
Project status Walnut Street Extension
- New street connection strongly
recommended in the TSP
- Corridor study needed to determine
feasible corridor
- Once corridor is identified
• Connection from the Commuter Rail parking lot can be
established
• Issues can be addressed: Crossing of Fanno Creek,
crossing of railroad tracks. etc.
(Washington Square Drive to Tiedeman Ave)
7oPropose alnut Street (135th to 121St) Greenburg Road
r
shington County MSTIP-3 project E- Cxisting Conditions
ongested 3-lane
to widen to 44 feet with curbs, roadway with
walks and storm drainage sidewalks
to participate with upgrades to water Bike lane on one
em, sanitary sewer extension, and side
underground utilities - Narrow median -
No center-turn lane
6
Upcoming Projects Main Street Projects
• Greenburg Road Improvements
- Federally funded MTIP project (design Main Street/Bumham Street Stop Sign
and land acquisition) • Elimination of one parking space
- Widening of Greenburg Road • Creation of curb-out and relocation of stop sign
(Washington Square Drive to Tiedeman • New pavement markings
Avenue) to 5 lanes Main Street/Commercial Street Curb
• Project Status Return Modification
- Project design by consultant upcoming
Storm Drain Pipe Rehabilitation
• About 6,000 feet of damaged pipes
Storm Drainage Projects require continuous repair or maintenance
• Project scope
- Rehabilitate approx. 1,000 feet of pipe
using trenchless pipe replacement method
- Use Cured-in-Place Pipe (CIPP)
trenchless construction method
- Continuing program till completed
Storm Drainage
Major Maintenance
• Addresses minor storm drainage problems Sanitary Sewer Projects
requiring more than normal maintenance
effort
• This year s project: Repair drainage problem
along Fanno Creek's slope at DeAnn Court
7
Citywide Sanitary Sewer
Extension Program Sanitary Sewer Projects
- Install sewer mains to provide approximately
200 services to existing homes. Proposed
new districts include: I t Sewer
; . Extension
• O'Mara/Edgewood - Approx. 48 services ~ 1'. Project Q
• 121st (Carmen Street to Marion Street) -Approx. 100t^ and
73 services 4 Y - ; ,~tg ~l Murdock
• 100th/ MurdocW Settler -Approx. 71 services b ' `•rt
• 117th (Cole Lane to end) -Approx. 6 services } _3J- rte' o-71
• Walnut (Near 132nd Ave.) - Approx. 3 services
>1~ hs1 Y_~ I t;.
Sanitary Sewer Projects
Sewer
Extension City Facility Projects
q•r Project at
121
' V 1j f Avenue
it
:r•~~oS?> 1~;1 tr;
s~ztr
yM '
M
• City Facility Projects
i
• Complete the new Library construction
• Remodel - City Project
( Hall and Existing Library Building Parks Projects
- Includes HVAC System Replacement
- Includes seismic upgrades
• Water Building Space Study
• City Hall Driveway Repair
8
Parks Projects Parks Projects
• Fanno Creek Trail North
oak=
- Grant to Main Street Street
- Hall Blvd to Wall Street walkway and
mid-block
• Fanno Creek Park Shelter crosswalk
• Tualatin River Trail
• Skate Park (from donations primarily)
• Master Plan and SDC Updates
Water Project
• 3 MGD Reservoir Project
Water Projects - 550-foot Elevation
- Adjacent to Alberta Rider Elementary
School
- Design work in-progress
- Conditional use permit application in-
progress
- Project completion: June 2005
Water Project Other Water Projects
• Defective meter replacements
3 MGD • Water main replacement Installations
Reservoir • Security vulnerability evaluation and
Project on upgrades
Bull Reservoir structural repairs
Mountain
Water line replacements
_ b Aquifer storage and recovery projects
o Miscellaneous other water projects
I - -
9
What's Next?
• Review and Approval by
- Planning Commission (May 2004)
- Budget Committee (May 2004)
- City Council (June 2004)
• Program effective July 1, 2004
10