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City Council Packet - 03/09/2004
orl~IAaL CITY OF TIGAR®e OREGON TIGARD CITY COUNCIL MEETING March 9, 2004 COUNCIL MEETING WILL BE TELEVISED ,:,a=,D"wWs,C-wm„ 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 Agenda Item No. 4-4, 1 Council Meeting of 4-1,13 Q I COUNCIL MINUTES TIGARD CITY COUNCIL MEETING March 9, 2004 Mayor Dirksen called the meeting to order at 6:30 p.m. Council Present: Mayor Dirksen; Councilors Moore, Sherwood, and Wilson. STUDY SESSION > JOINT MEETING WITH THE PARK AND RECREATION ADVISORY BOARD (PRAB) Park Board members: Shelley Richards, Jason Ashley, David Baumgarten, Scott Bernhard, Michael Freudenthal, Darrin Marks, Carl Switzer. Ex-Officio member Bang Albertson from The Tigard Tualatin School District and Eileen Webb from the Tigard Planning Commission. Carl Switzer, Chair of the Park and Recreation Advisory Board (PRAB), presented a report to the Council. Mr. Switzer updated the Council on the activities by the Board, which included tours of the parks and facilities and hearing presentations on the park budget, capital improvement plan, and the Tigard visioning process. The PRAB supports the Tigard Skate Park. The PRAB has developed goals and its mission statement is: The purpose of the PRAB is to advocate for park and recreation opportunities for a growing Tigard. At its March 8, 2004, meeting, the following two motions were adopted unanimously by the PRAB: e The PRAB supports a general obligation bond measure as the funding source for the acquisition and development of open spaces, parks, and facilities (e.g. skate park), and that the PRAB asks the City Council to consider placing the bond measure on the November 2, 2004 ballot. The PRAB supports the Skate Park Task Force efforts to build a skate park in Including Tigard and encourages Council to providing financial support oomake nthe skatet power, park a reality. Tigard City Council Meeting Minutes - March 9, 2004 Page 1 Mr. Switzer explained the PRAB's desire to conduct a survey of establish whether rpeople are assess needs, determine willingness to pay, and interested in forming a parks and recreation district. There was discussion on the survey and comments on the need to conduct a scientific survey with care taken to formulate questions are developed so responders are not "led" to respond in a certain way. Park Manager Dan Plaza gave a ballpark estimate of about $10,000 to develop and conduct a survey of about 400 people. Councilor Wilson noted that there is a region-wide open space protection plan under consideration by Metro. No park sites or open space areas have yet been identified by the Park Board. A subcommittee has been assigned this task and several citizens have offered suggestions about parcels. It was noted there is a need to move now before properties are developed. Mayor Dirksen asked for clarification about the recommended city "financial support" suggested by the PRAB. He said that the city heard from citizens that city funds should not be used to construct a skate park; however, the level of support for a skate park could be included in the survey. There was discussion about finding private donors or phasing in the city's financial support to the skate park. Council consensus was to: 1. support a survey of residents as outlined by Mr. Switzer 2. further consider an open space bond measure 3. further consider financial assistance for the skate park (include this in the survey to determine public support) > TRAINING WITH THE CITY ATTORNEY - COMMUNICATIONS City Attorney Ramis conducted a training session on public meeting law and public records law. A copy of a PowerPoint slide presentation showing the highlights of the information reviewed is on file with the City Recorder. > DISCUSSION OF ANNEXATION WAIVERS ON BULL MOUNTAIN City Manager Monahan introduced this item referring to a suggestion from Planning Commissioner Buehner that the City review whether to consider annexation of some properties that have current "non remonstrance" Tigard City Council Meeting Minutes - March 9, 2004 Page 2 agreements. Commissioner Buehner had referred to properties near or adjacent to the "Gooley" property. Community Development Director Hendryx reviewed the background on "consent to annex" agreements for subdivisions within the urban services area as agreed to in a 1997 Intergovernmental agreement for providing services to Bull Mountain. Mr. Hendryx distributed maps to the Council showing locations of the subdivisions he referenced during his presentation. The consent to annex form allows the City of Tigard to annex those subdivisions into the City when the City's boundary abuts. Of the 15 subdivisions approved In the unincorporated area of Bull Mountain, five were contiguous, four were conditioned to sign consent to annex forms and six were not required to sign the consent to annex forms. The subdivisions that were not required to sign the annexation form were approved prior to the City's requirement. Consent to annex forms are valid for one year unless a separate contract has been signed with City Council's consent. For the four subdivisions required to sign the consent to annex, only two are far enough along in the process to have completed the condition for signing the consent to annex forms. The Council's policy since 2000 has been if a development abuts the City at the time it is developed, it is to be annexed to the City. If the development does not abut, then the consent to annex forms are required. The two subdivisions noted by Commissioner Buehner, Bella Vista and Summit Ridge, are not contiguous to the City. The Alberta Rider School development application is still being processed. The Gooley property development application has not been submitted. Community Development Director Hendryx noted the need for Council review of the waivers. He noted the Tuscany subdivision consent to annex form will expire in April. He reviewed the maps and commented on the proximity of recent developments to the City. Community Development Director said that he understands Council's direction to be that when properties with a current consent to annex agreement become contiguous, that they will be considered for annexation. City Manager Monahan noted it is not known when Alberta Rider and the Gooley property developments will be completed, which would then lead the City to review whether or not Summit Ridge and Bella Vista subdivisions would be considered contiguous. Community Development Director Hendryx advised this is an "informational" presentation and no direction was needed from Council. Tigard City Council Meeting Minutes - March 9, 2004 Page 3 > ADMINISTRATIVE ITEMS City Manager Monahan reviewed the following: a. Announcement during Business Meeting: Staff requests an announcement during business meeting advising that the City is seeking applicants for the Library Board and the Budget Committee. If interested, please contact Volunteer Coordinator Susan Koepping at Tigard City Hall, 503-639- 4171, Ext. 2402. b. Agenda Item No. 8 - Comments from Downtown Task Member Alexander Craghead are attached. c. Agenda Item No. 7, the ]WC agreement, If approved entities Tigard to three seats at the quarterly ]WC meeting. Council should designate three designees. Staff suggests that the three designees be: - the Council water liaison - now Brian Moore - a member of the IWB - authorize the IWB to choose one of the members - City Manager (as the other cities and agencies have their manager assigned) or the Council water liaison alternate. The meetings are on Fridays from 1 1 a.m. - 3 p.m. In Hillsboro. The first one coming up will be on April 9. The other meetings will be on ]uly 9 and October 8 of this year. d. Memo from Matt Scheidegger to City Council regarding a concern from Ed Christensen. The memo is background information for Council should Mr. Christensen address the Council during the business meeting. (Additional Administrative Items were reviewed after the Business meeting.) • EXECUTIVE SESSION: Not held 1. BUSINESS MEETING 1.1 Mayor Dirksen called the City Council at Local Contract Review Board to order at 7:41 p.m. 1.2 Council Present: Mayor Dirksen; Councilors Moore, Sherwood, and Wilson. 1.3 Pledge of Allegiance 1.4 Council Communications 8t Liaison Reports • Mayor Dirksen announced openings on the Library Board and Budget Committee and urged interested persons to contact the City to apply. 1.5 Cali to Council and Staff for Non-Agenda Items: None Tigard City Council Meeting Minutes - March 9, 2004 Page 4 2. VISITOR'S AGENDA Lisa Hamilton-Treick presented information as a representative of Friends of Bull Mountain. She submitted a letter from the Friends of Bull Mountain regarding "Bull Mountain Annexation - A Call to Action," which was sent to elected officials seeking support in slowing down the unwelcome annexation by the City of Tigard. The Issues of concern to the Friends of Bull Mountain include: the voting method for the annexation ballot initiative; city officials subverting and undermining the annexation process; and Tigard Is not the logical provider of urban services. Councilor Wilson responded to a question about why Tigard wants to annex this area by saying that the reasons for annexation to Tigard have been stated a number of times and has been the direction for 20 years. With regard to the concern about the consent to annex Issue (annexation waiver) as was discussed during the Study Session, no discussion on a Council position for these properties has taken place. Councilor Wilson said he looks forward to continued talks, to continue with the "white paper" process and to move in a positive direction. Mayor Dirksen referred to the urban growth boundary where it is the plan to include areas developed at an urban density within a city. He noted the reasons for annexing areas contiguous to the City that are in the development process and the ability to then collect park system development charges. Char Maki-Merrick presented information to Council advising that many members of Bull Mountain vehemently oppose the proposed annexation of development properly between Bull Mountain Road and Beef Bend Road. Ms. Maki-Merrick said that forcing annexation agreements upon developers and land owners appears to disrupt any investigation of pursuing King City annexation. (Letter submitted by Ms. Maki-Merrick is on file with the City Recorder). Ms. Maki-Merrick spoke about the importance of the Council's character. Mayor Dirksen said the annexation agreements referred to by Ms. Merrick are agreements that Tigard has been doing for a long time. City Manager Monahan clarified the discussion that took place in Study Session regarding annexation agreements (consents to annex) was before the Council because a member of the Planning Commission had raised the question. The status is that properties that have these agreements in effect are not contiguous to the City; therefore, there is nothing the Council can act upon at this time. Tigard City Council Meeting Minutes - March 9, 2004 Page 5 Charles Radley said he was concerned about the calling in of non-remonstrance agreements. He asked that when such actions are discussed, that the City consider the sensitivities of the community. He said he would hate to see the derailment of the committee process now underway to study the issues for annexation. In response to a question from Mr. Radley, Mayor Dirksen advised that Washington County would have information about tax rates of other cities. Ed Christensen advised Council that he has his business on Pfaffle Street located in a home that has not been approved for a commercial business. He updated Council on his current situation with the municipal court judge and advised he could be subject to a $250/day fine. He asked the Council to assist him citing hardship and that the downturn in the economy has prevented him from proceeding with his development application. On file with the City Recorder Is a March 9, 2004, memo from staff outlining the history of this matter with Mr. Christensen. City Attorney Ramis advised the Council has no authority or options with which to fashion a solution for Mr. Christensen. The forum for this matter is in the municipal court where this matter is pending. Discussion followed regarding the need for Mr. Christensen to work with the court and the staff to submit an application for this property and then to follow through. Mayor Dirksen suggested forwarding a recommendation to staff for support of a reduction in the fine depending on the performance by Mr. Christensen. Community Development Director Hendryx commented that the judge's usual practice is to consider whether an effort to resolve an issue has been apparent. City Manager Monahan clarified that staff did not "look the other way" for a period of time on this mater; rather, Mr. Christensen had been granted an extension to complete this project. John Frewing commented on the substantive items discussed during the Study Sessions by Council and asked the Council to consider making these discussions "more public" by making information the Council reviews available to the public at least a day prior to the meeting. Mr. Frewing shared information presented to the Parks and Recreation Board (a copy of written remarks are on file with the City Recorder). Mr. Frewing outlined a proposal with regard to a Tigard parks and open space bond measure to be placed on the November 2004 city ballot. Tigard City Council Meeting Minutes - March 9, 2004 Page 6 3. CONSENT AGENDA: Motion by Councilor Wilson, seconded by Councilor Sherwood to approve the Consent Agenda as follows: 3.1 Approve Council Minutes for January 27, February 10, 12 and 17, 2004 3.2 Receive and File: a. Council Calendar b. Tentative Agenda 3.3 Approve Budget Amendment #19 to Increase Appropriations for Network Services - Resolution No. 04-13 3.4 Local Contract Review Board: a. Award Multiple Contracts for New Library Furniture The motion was approved by a unanimous vote of Council present: Mayor Dirksen Councilor Moore Councilor Sherwood Councilor Wilson - Yes - Yes - Yes - Yes 4. CONSIDER RESOLUTION ACKNOWLEDGING THE MERITORIOUS SERVICES TO THE CITIZENS OF TIGARD BY FORMER PUBLIC WORKS DIRECTOR ED WEGNER The Mayor and Councilor members each remarked on the significant contributions made by former Public Works Director Wegner. Motion by Councilor Moore, seconded by Councilor Sherwood, to adopt Resolution No. 04-14. RESOLUTION NO. 04-14 - A RESOLUTION OF THE TIGARD CITY COUNCIL ACKNOWLEDGING THE EXCELLENT LEADERSHIP AND COMMUNITY SERVICE RENDERED BY EDWARD (ED) WEGNER, CITY OF TIGARD DIRECTOR OF PUBLIC WORKS FROM JANUARY 1994 TO FEBRUARY 2004. The motion was approved by a unanimous vote of Council present: Mayor Dirksen Councilor Moor Councilor Sherwood Councilor Wilson - Yes - Yes - Yes - Yes 5. UPDATE ON THE NEW TIGARD LIBRARY Tigard City Council Meeting Minutes - March 9, 2004 Page 7 Library Director Barnes updated Council on the status of the new library construction. The project remains on time and under budget. 6. WEB PAGE REPORT Web Page Administrator Soares presented an annual report to the Council. The website continues to grow in its significance as an information resource to the community. When compared to 2002, the number of visits in 2003 increased 35% and the number of unique visitors has more than doubled with an increase of 105%. To support the growth, the web team will implement new strategies to better manage growth and quality of content on the website. The web team will also continue to add new features and information to increase the value of the website as a resource for the community. 7. CONSIDER AN ORDINANCE APPROVING AN AMENDMENT TO THE WATER SERVICE AGREEMENT AND JOINDER AGREEMENT WITH THE JOINT WATER COMMISSION AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT Interim Public Works Director Koellermeier presented the staff report. Approval of the ordinance will enable the City to continue to receive a current water supply and join in future analysis of water supply studies with the Joint Water Commission. Motion by Councilor Sherwood, seconded by Councilor Wilson, to adopt Ordinance No. 04-04. ORDINANCE NO. 04-04 - AN ORDINANCE OF THE CITY OF TIGARD, OREGON, APPROVING THE FIRST AMENDMENT TO WATER SERVICE AGREEMENT AND JOINDER AGREEMENT BETWEEN THE JOINT WATER COMMISSION AND THE CITY OF TIGARD, AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT. The motion was approved by a unanimous vote of Council present: Mayor Dirksen Councilor Moore Councilor Sherwood Councilor Wilson - Yes - Yes - Yes - Yes Discussion followed about the three ]WC seats available to Tigard at the quarterly management meetings. It was determined that Councilor Moore and City Manager Monahan would be designated to attend the management meetings. The Tigard City Council Meeting Minutes - March 9, 2004 Page 8 Intergovernmental Water Board will appoint one of its members to the third Tigard seat. Interim Public Works Director Koellermeier will serve on the Technical Advisory Committee. 8. CONSIDER EXPANSION OF THE DOWNTOWN TASK FORCE Community Development Director Hendryx presented Information about the accomplishments of the Downtown Task Force and the need to review the composition of the Task Force. Council members acknowledged the efforts of the Downtown Task Force and noted the need for the continued involvement of the current task force members in an expanded task force membership. Motion by Councilor Moore, seconded by Councilor Sherwood, to adopt Resolution No. 04-15. RESOLUTION NO. 04-15 - A RESOLUTION TO ACKNOWLEDGE THE EFFORTS OF THE DOWNTOWN TASK FORCE AND COMMEND ITS MEMBERS FOR COMPLETING THE WORK PROGRAM The motion was approved by a unanimous vote of Council present: Mayor Dirksen Councilor Moore Councilor Sherwood Councilor Wilson Yes Yes Yes Yes Motion by Councilor Moore, seconded by Councilor Wilson, to adopt Resolution No. 04-16. RESOLUTION NO. 04-16 - A RESOLUTION TO EXPAND THE DOWNTOWN TASK FORCE The motion was approved by a unanimous vote of Council present: Mayor Dirksen Councilor Moore Councilor Sherwood Councilor Wilson 9. 10. Yes Yes Yes Yes COUNCIL LIAISON REPORTS: None NON AGENDA ITEMS: None Tigard City Council Meeting Minutes - March 9, 2004 Page 9 Study Session Administrative item Review continued: e. Discuss joint Meeting with TTSD and City of Tualatin - April 5 - 6:30 p.m., Tualatin Police Facility, 8650 Tualatin Road - Update on Construction Activity - Update on Visioning Program in City of Tualatin - Gang Activity Report - Tualatin River Pedestrian Bridge - Bridgeport Road Closure Councilor Wilson commented that he would like to see the Youth Program discussed and added that Yohe would like to ask the School Board If there uth Advisory Council to communicate to their would be a way for the classmates. He spoke about Lindsey ~'e would be an participation opportunity for hereto member of Council and asked share her experiences. Council supported Mayor Dirattend suggestion the Council meeting when Lindsey Youth Advisory Council could was unable to attend. City Manager Monahan advised It that they would not be allowed with the Youth Advisory Council members attend Council's Executive Sessions. f. Goal 5 Public Hearing -Fish and ilife Habitat In Meeting Rooms AstB 2004, to be held at the Beaverton Library Displays Councilor from 4-7.30 p.m.; Hearing Is in the Auditorium from 6-9 p.m. Wilson noted that Metro will have related issues for Council to review within the next few weeks. g. MPAC Nomination - Nick Wilson's name offered for nomination to MPAC as the alternate member. Cities have until the end of next week to submit nominations. Hillsboro, as the County's largest City will be sending out ballots to fill this position. Staff requests authorization from Council to cast Tigard's during a time period ballot for Councilor Nick Wilson Coun it meetings. when there are no regularly scheduled h. Tigard City Hall as Ballot Drop Site Tigard staff raised safety concerns to Washington County Elections Manager Kawai regarding using the City Hall as a ballot drop site. Safety issues relate to heavy traffic (especially the last few days before "Election Day") with the increased traffic relating to the library, police activity, and voters. Tigard City Hall will not be a polling site for the May election. Elections Manager Kawai mentioned she might want the City to consider allowing the new Tigard Library to be used as a ballot drop site. The Page 10 Tigard City Council Meeting Minutes - March 9, 2004 City will ask the County to assist in getting the word out to voters about the locations of ballot drop sites; final information on drop sites will be available in about two weeks. i. Metro Survey - Distribute information from City of Beaverton per Council's request regarding Beaverton's response to the Metro Survey. j. Council selected June 5 as the date for the Bonita Park dedication. k. Long term financial Issues - Council priorities - Major issues: A chart was distributed to the Council 1. Calendar Review • March 12 - Reception for Ed Wegner - 6:30 p.m. - Tigard Water Building • March 13 - New Library Tour - 9 a.m. (Meet at Tigard Christian Church) • March 15 - Department Head Meeting with Councilor Woodruff at 4 p.m. In the Red Rock Creek Conference Room - Any other Councilor members interested in attending? • March 15 - (training with Planning Commission on Land Use, 7 p.m. - agendas attached) • March 16 - Council Workshop Meeting - 6:30 p.m. • March 23 - Council Business Meeting - 6:30 p.m. • March 31 - Joe Grisham (Police Department) will retire. • April 5 - Joint Meeting with TTSD and City of Tualatin City Council - 6:30 p.m. • April 8 - Employee Recognition Event, 3-4 p.m. 11. EXECUTIVE SESSION: Not held. 12. ADJOURNMENT: 9:57 P.M. Catherine Wheatley, ~rity Recorde Attest: Mayor,cUtY ` Of I igar Date: At !HIV ( 1. amn~cemY~^=N%o4p,g.doci:Nedmlcathy\=n%2004W40309.doc326/04 Tigard City Council Meeting Minutes - March 9, 2004 Page 11 City of Tigard, Oregon Affidavit of Posting CITY OF TIGARD OREGON In the Matter of the Proposed Ordinance(s) STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, 1~l J, t~ , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in the following public and conspicuous places, a copy of Ordinance Number(s) V - V which were adopted at the City Council meeting of with a copy(s) of said Ordinance(s) being hereto attached and by reference made a part hereof, on the day of /11 A i' c l1 20 C~ . 1. Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon 2. Tigard Public Library, 13125 SW Hall Blvd., Tigard, Oregon 3. Tigard Water Building, 8777 SW Burnham, Tigard, Oregon Signature of Person who Performed Posting Subscribed and sworn (or affi ed) before me this day of AA Arf~_G H , 20 . OFFICIAL SEAL Sign re of No Public for Oregon J BENGTSON NOTARY PUBLIC-OREGON COMMISSION NO. 3680N !MycolMISSION EXPIRES APR. 27, 2007 \\TIG333\USR\DEPTS\ADM\GREER\FORMS\AFFIDAVITS\AFFIDAVIT OF POSTING - ORDINANCE.DOC CoIj~1) n R2GCTY City of Tigard, Oregon Affidavit of Posting CITY OF TIGARD OREGON In the Matter of the Proposed Ordinances 04-01 through 04-15 STATE OF OREGON ) County of Washington ) ss. City of Tigard ) oath (or affirmation), depose and say: l:~)2O Into. uy -bq 3) .1 l0q being first duly sworn (or affirmed), by That I on December 15, 2005, I posted in the following public place, a copy of Ordinance Numbers 04-QLthrough_04-15__, which were adopted by the City Council. Tigard Permit Center, 13125 SW Hall Blvd., Tigard, Oregon L;f _ ut Signature of Person who Perfo d Posting d~ Subscribed- and sworn (or affirmed) before me this 5 day of =Pf P~l'7 CJ~' , 20 OFFICIAL SEAL JILL M BYARS NOTARY PUBLIC-OREGON COMMISSION NO. 381793 Signature of Notary Public for Oregon MY CAMISSION EXPIRES JUNE 14.2000 1:tad njgrwa %aWavts%mT4z it of posit. o4 ordnances - 0401 to 64-15. pern* center.Eoc CITY OF TIGARD, OREGON ORDINANCE NO.04-04 AN ORDINANCE OF THE CITY OF TIGARD, OREGON, APPROVING THE FIRST AMENDMENT TO WATER SERVICE AGREEMENT AND JOINDER AGREEMENT BETWEEN THE JOINT WATER SERVICE COMMISSION AND THE CITY OF TIGARD, AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT. WHEREAS, the City of Tigard has need of a stable long term water supply, in common with other communities; and WHERAS, the City Council's adopted Goal for water is to continue to evaluate options for a long-tern: water supply; and WHEREAS, the Joint Water Commission, consisting of the Cities of Hillsboro, Forest Grove, and Beaverton, and the Tualatin Valley Water District, has an approved Water Service Agreement providing a long term water supply for those entities; and WHEREAS, the Joint Water Commission has offered the City a membership, through which the City will receive a current water supply from the Commission and join in analysis of future water supply; and WHEREAS, the City Councils of Durham and King City and the Board of the Tigard Water District representing the unincorporated area have recommended that the City execute the agreement on their behalf; and WHEREAS, all parties to the Joint Water Commission, including the City, desire to amend the Water Service Agreement; NOW, THEREFORE; THE CITY ORDAINS AS FOLLOWS: SECTION 1: The Council approves the proposed First Amendment to Water Service Agreement and Joinder Agreement between the Joint Water Service Commission and the City of Tigard, and authorizes the Mayor to sign the Agreement. SECTION 2: This ordinance shall be effective 30 days after its passage by the Council, signature by the Mayor, and posting by the City Recorder. ORDINANCE No. 04--(2~1" Page 1 PASSED: By UIIQMMOU5 vote of all Council members present after being read by number and title only, this 06- day of 92004. Catherine Wheatley, Cit eder APPROVED: By Tigard City Council this ~ day of , 2004. t raig irksen, Mayor Apyroved as to form:.. 4ty Atto e 3 , Ij . C' 1-1- Date GAmuni\Tigard\water agreement ordinance.rtf ORDINANCE No. 04- Page 2 Mayor's Agenda ?T[GAKt C:1►~l[~ MEE, O~lN'CIL J° TC(i RD C; FT PUBLIC NOTICE: 6=a3©~p;m CITY OF TIGARD OREGON Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet Is available, ask to be recognized by the Mayor at the beginning of that agenda Item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - MARCH 9, 2004 page 1 AGENDA TIGARD CITY COUNCIL MEETING MARCH 9, 2004 6:30 PM • STUDY SESSION > JOINT MEETING WITH THE PARK AND RECREATION ADVISORY BOARD > TRAINING WITH THE CITY ATTORNEY - COMMUNICATIONS > DISCUSSION OF ANNEXATION WAIVERS ON BULL MOUNTAIN • EXECUTIVE SESSION: The Tigard City Council may go Into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council ax Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications ex Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. VISITOR'S AGENDA (Two Minutes or Less, Please) 7:40 PM 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes for January 27, February 10, 12 and 17, 2004 3.2 Receive and File: a. Council Calendar b. Tentative Agenda COUNCIL AGENDA - MARCH 9, 2004 page 2 3.3 Approve Budget Amendment #19 to Increase Appropriations for Network Services - Resolution No. 04 - 13 3.4 Local Contract Review Board: a. Award Multiple Contracts for New Library Furniture • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:45 PM 4. CONSIDER RESOLUTION ACKNOWLEDGING THE MERITORIOUS SERVICES TO THE CITIZENS OF TIGARD BY FORMER PUBLIC WORKS DIRECTOR ED WEGNER a. b. C. Councilor. Councilor: Mayor. City Recorder: Mayor. Staff Report: Administration Staff Council Discussion Council Consideration: Resolution No. 04-14 Mayor (after discussion): Mayor/Councilors: Mayor: Mayor/Councilors: Mayor. 1 move for adoption of the proposed Resolution 04-14. I second the motion. Will the City Recorder please read the number and title of the Resolution. (Reads as requested.) Is there any discussion? All of those in favor of adopting Resolution No. 04-14 , please say "aye. " All of those opposed to adopting Resolution No. 04-14 , please say "nay. It Resolution No. 04-14 (is adopted or fails) by a (unanimous, or however votes were split) vote. Tie votes = failed motion. COUNCIL AGENDA - MARCH 9, 2004 page 3 7:50 PM 5. UPDATE ON THE NEW TIGARD LIBRARY a. Staff Report: Library Staff b. Council Discussion 8:05 PM 6. WEB PAGE REPORT a. Staff Report: Administration Staff b. Council Discussion 8:20 PM 7. CONSIDER AN ORDINANCE APPROVING AN AMENDMENT TO THE WATER SERVICE AGREEMENT AND JOINDER AGREEMENT WITH THE JOINT WATER COMMISSION AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT a. Staff Report: Public Works Staff b. Council Discussion C. Council Consideration: Ordinance No. 04 - 04 Councilor: I move for adoption of the proposed Ordinance. Councilor: 1 second the motion. Mayor. Will the City Recorder please read the number and title of the Ordinance. City Recorder: (Reads as requested.) Mayor. Is there any discussion? Mayor (after discussion): Will the City Recorder please conduct a roll-call vote of Council. City Recorder. Conducts roll call vote. Mayor: Ordinance No. 04-04 (is approved or fails) by a (unanimous or however votes were split) vote. 8:30 PM 8. CONSIDER EXPANSION OF THE DOWNTOWN TASK FORCE a. Staff Report: Community Development Staff b. Council Discussion C. Council Consideration: Resolution No. 04-15 and Resolution No. 04-16 COUNCIL AGENDA - MARCH 9, 2004 page 4 Councilor. I move for adoption of proposed Resolution 04-15. Councilor. I second the motion. Mayor. Will the City Recorder please read the number and title of the Resolution. City Recorder. (Reads as requested.) Mayor: Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. 04-15, please say "aye." Mayor/Councilors: Mayor: All of those opposed to adopting Resolution No. 04-15 , please say "nay. " Mayor/Councilors: Mayor. Resolution No.04-1 S (is adopted or fails) by a (unanimous, or however votes were split) vote. Tie votes = failed motion. Councilor: Councilor. Mayor: City Recorder: Mayor: Mayor (after discussion): Mayor/Councilors: Mayor: Mayor/Councilors: I move for adoption of proposed Resolution 04-16 I second the motion. Will the City Recorder please read the number and title of the Resolution. (Reads as requested.) Is there any discussion? All of those in favor of adopting Resolution No. 04-16, please say "aye. " All of those opposed to adopting Resolution No. 04-16, please say "nay. " COUNCIL AGENDA - MARCH 9, 2004 page 5 Mayor. Resolution No. 04-16 (is adopted or fails) by a (unanimous, or however votes were split) vote. Tie votes = failed motion. 8:50 PM 9. COUNCIL LIAISON REPORTS 10. NON AGENDA ITEMS 11. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. MOM 12. ADJOURNMENT i:%.ftk*" VVW4Z403M)-d- COUNCIL AGENDA - MARCH 9, 2004 page 6 s~-ua~l AGENDA ITEM # e Z FOR AGENDA OF 3/9/04 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Joint Meet' Between Park and Recreation Adviso Board PRAB and Ci Council PREPARED BY: Dan Plaza 2590 DEPT HEAD OK I CITY MGR OK ISSUE BEFORE THE COUNCIL Park and Recreation Advisory Board Update STAFF RECOMMENDATION Staff recommends that Council and the PRAB participate in their first joint meeting. INFORMATION SUMMARY On April 22, 2003, the Tigard City Council re-established the Tigard Park and Recreation Advisory Board. tthn three months, seven Tigard residents were appoi ed b the Council to serve on the Board. They are av~ aumga n a and Two Ex-Offiio members have een appointedBarry Albesonto rresent the Tigar - ualatin District, and Eileen Webb, to represent the Tigard Planning Commission. Since being formed, the Advisory Board has toured many of Tigard's parks and facilities. They have heard presentations about the City's' park budget, Parks Capital Improvement Plan, and the general City of Tigard visioning process as it applies to Parks and Recreation. Additionally, they have reviewed Master Plans for Cook Park, Bonita Park, Summerlake Park, Skate Park, and Fanno Creek Park. They have also been briefed on the efforts of Rich Carlson's effort, along with many others, toward creating a Tigard Skate Park for our city's youth. The Board has adopted goals and a mission statement which reads "The Purpose of the Park and Recreation Advisory Board is to advocate for park and recreation opportunities for a growing Tigard." They have also created an e-mail address, parkrecboardPci.tigard.or.us, and the Board now has a webpage on the City's website. Issues to be discussed at this first joint meeting are: a) what has the Board learned, b) Board goals, c) Board interest in conducting a community assessment survey aimed at community interest in parks and recreation programs, d) Council Goal #4, e) vision of the Board and Council related to the city's need for recreation (COT Recreation Div/Dep't), f) possible park land acquisition needs and financing for the City of Tigard as well as unincorporated Bull Mountain, g) skate park, and h) options and interest in creating a park and recreation district. OTHER ALTERNATIVES CONSIDERED n/a VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Council Goal #4 Tigard Beyond Tomorrow (City's Visioning Process) ATTACHMENT LIST PRAB Goals FISCAL NOTES n/a Cathy Wheatley - prab motions From: Daniel Plaza To: Dennis Koellermeier Date: 3/9/04 1:43PM Subject: prab motions for your information and action Page 1 S dud y S~ ss;mn rk'( *C- Aou6orJ ZR)O Dr. Bernhard moved and Mr. Baumgarten seconded the motion that: "The PRAB supports a general obligation bond measure as the funding source for the acquisition and development of open spaces, parks, and facilities (e.g. skate park), and that the PRAB asks the City Council to consider placing the bond measure on the November 2, 2004 ballot." The motion passed unanimously. Dr. Bernhard moved and Ms. Richards seconded the motion that; "The PRAB supports the Skate Park Task Force efforts to build a skate park in Tigard and encourages Council to do everything within its power, including providing financial support, to make the skate park a reality". The motion passed unanimously. Thanks, Dan PARKS AND RECREATION ADVISORY BOAKIU UUALZI "Thvpwrposvofth&Park.a+uiRecreattorvAd COtyBoard,fkto-a.dvocate fcrpa+-k.an.& recreattowopportt~ far a Orowt+W r%cfticrd,,. Goal #1 - Identify and become informed of community interests and needs pertaining to Parks and Recreation. Obiectives 1. Conduct a citywide park and recreation assessment. 2. Communicate with the public and other park and recreation groups. Goal #2 - Create and enhance existing partnerships that provide community recreation opportunities. Obiectives 1. Partner with the Tigard-Tualatin School District to maximize the joint use of facilities. 2. Support the use of community/school pools. 3. Partner with the Balloon Festival Committee to support it as an annual event. 4. Collaborate with recreation focused groups and community special events. 5. Identify areas of volunteer activities. 6. Encourage community involvement in the City's volunteer program. Goal #3 - Evaluate and make recommendations in support of community recreation programs for Tigard. Obiectives 1. Recommend long-term strategies for citywide recreation facilities and programs. 2. Recommend recreation activities and programs for all interests and age levels. 3. Provide input to, and support of, the City Council's annual park and recreation Council Goal. January 13, 2004 Goal #4 - Support park and recreation policy and make recommendations to the Tigard City Council.. Obiectives 1. Provide input to, and support of, the City's Visioning process entitled "Tigard and Beyond". 2. Recommend updates to the Tigard Municipal Code as it pertains to park rules and regulations. 3. Prioritize recommendations by being informed and advised of guidelines, resources and community interests. Goal #5 - Recommend long-term strategies for citywide facilities. Obiectives 1. Recommend funding strategies for park acquisitions, development, maintenance, operations and other Capital Improvement Projects. 2. Consider establishing Bull Mountain parks and open spaces if annexed. 3. Recommend funding strategies for park maintenance operations and Capital Improvement Projects. January 13, 2004 C /1TI0/ /ltt~ ~a r it ~ !l Council Communications And Records Presented by Timothy V. Ramis Issues • Public Meeting Law • Public Records Law Public Meeting Law • ORS 192.610(5): "Meeting" means the convening of a governing body for which a quorum is required in order to make a decision or to deliberate toward a decision on any matter. Communications May Be Meetings • "Convening" for purposes of ORS 192.610(5) has been interpreted fairly broadly. • Any time a quorum of the Council is communicating instantaneously, it is convening. Electronic Communications • Phone conferences clearly constitute "convening," as does an Instant messaging session that has a quorum on-line. • As stated In the Attorney General's Public Records and Meetings Manual: "For example, communications between and among a quorum of members of a governing body on electronically linked personal computers are subJect to the Public Meetings law if the communications constitute a decision or deliberation toward a decision for which a quorum Is required, or the gathering of Information on which to deliberate." E-mails sent by one council member to other council members may constitute a meeting. Communications That Are Not Meetings • Communications among less than a quorum (a one-to-one communication is OK) - If the Council were a 3 person council, even one- on-one communications would be deliberations among a quorum • Communications about things other than City business - you can all get together and go to a sporting or entertainment event, as long as you don't discuss City business 2 Communications At Meetings of National, State and Regional Associations • Communications in the context of a national, state or regional organization are not public meetings. • If you are all at a League of Oregon Cities meeting, one of you can address the meeting and the others may listen, but you can't get together to plan how to approach the next council meeting. Serial Communications • A series of one-on-one communications is OK unless it is being used to subvert public meeting law. For example, a council member can solicit support for a position from one council member and then later from a different council member. However, at some point serial communications with responses and replies that are shared by at least a quorum reach the point that the Council is deliberating. Bodies Subject to Public Meeting Law • In addition to the Council, every City board, commission or committee that has authority to make a recommendation to the Council is subject to public meeting law - Planning Commission - Budget Committee 3 Basic Public Meeting Law • All public meetings (and a meeting of the Council is a public meeting) must be noticed and all non executive session meetings must be open and accessible to the public • Communications that constitute "convening" that are not held in a duly noticed public session or proper executive session violate public meeting law. PUBLIC RECORDS LAW • All writings relating to the conduct of City business that are prepared, owned, used or retained by the City is a public record. ORS 192.410(4). • "Writing" includes handwriting, typewriting, printing, photographing, every means of recording, papers, maps, files, faxes and any electronic recordation. ORS 192.420(5). Scope of Public Records • Public records includes any information in any form owned or maintained by the City. That includes e-mails, computer files, voice mail messages, entries in appointment books, calendars, diaries, and notes on a used napkin, if in the possession of a City official and relating to City business. 4 Control of Public Records • Anything in the possession of the Mayor or a City Councilor is considered to be in the possession of the City and therefore a public record if it relates to City business. Record Retention • Public records must be maintained in accordance with the record retention regulations adopted by the Archives Division of the Secretary of State's office. Ephemeral Correspondence • OAR 116-200.0005(5) Correspondence, Ephemeral. Series documents communications received or sent which do not contain significant information about a city's programs (Correspondence, Program), fiscal status (Correspondence, Financial), or routine agency operations (Correspondence, General). Records include, but are not limited to, advertising circulars, desk notes, memoranda, and other records of a preliminary or informational nature. (Minimum retention: Retain until read). 5 Other Documents • All documents that do not constitute ephemeral correspondence must be retained for at least a year (and in some cases for longer periods). • Any document other than ephemeral correspondence should be given to City staff to maintain for the appropriate time. Interaction of Public Records and Record Retention The public has a tight to Inspect and copy public records except for those ducuments that are exempt from disclosure. The exemptions are few and construed narrowly. If the City has In Its possession any public records at the time a public records request Is received Qt has not disposed of the records urxler the retention policy), those records must be disclosed, unless exempt. You should expect that everything you put In writing or record In any format, Including voice mail, may be reviewed by the public, Including the media. ELECTIONS • The Council as a whole and all elected officials make advocate for or against a candidate or a ballot measure. • However, staff cannot advocate, and council members cannot ask them to do so. Staff includes appointed committee/board members. • Any resolutions for or against a measure or candidate must be prepared by a Council member, not by staff. 6 1 Mir CITY OF TiG D CONSENT TO ANNEXATION D Z C~ Y U Q m G.a CIN ON r--4 O 0 F L b ~ a~ o o rn ct 03 -d 3 con a~ a 'b O ct U ~ U U ~ ~U o ~ a~ ~n a~ U Cd U U O Cd >C ~ CJ O C's cd 3 3 o ,o 14 b ~ ~ O O 3 o inn aA en o H 5 -eel °o 0 p~ : q O C13 + V-4 Cd U r-4 b O U Cd M + o `3 > o C14 a~ a~ 63 C's N D Z Q C~ Y U Q m o cn . V Cl) O E w O O U H v O O Cid v~ 4-4 o3 03 O O cis Q 4-a O r oti ~ o 0 0 aA ~ cs' O ~ C's O 4 a) C Cld 9b U O d 4-l O c . ~ H v~ Cd U 0 O b O c~ N O F U M D Z Y U Q m V) W U 4~ r--) U cd ' U O cn U U cd ' cri ~ ~ • ~ cc3 0 O cd _ ° ° N O 'er H z O m > O 2 ° cc O 2 n co Q. m cc N O to N > y > w W 7 C (9 C ~p C f0 C C co O O O a a p n O n O a = > O y d Z Z Z OC, Q Z Z O 2 (9 n Z CC., Q to C N } rn } N } C N d fn (1) w Y N M to (n h y 0 c (1) co LL a3i v _ = w U 9 w 3 E m n E c C ' s N 3 C a~~i cc Vl - N U c0 a O) (C w > (D o O t C 7 fn • c9 o fn 7 F- = d m O _ 7 fn D m r M N M h a O O - O O O O O ~ O O Cl O O Cp O Cl O M O O O 1D O Co O W O O O 0 O O O - O O O O O O O O O O O O O O O 0 O O O O O Co N 9 O 9 N O N O N O 9 M O 9 M O i ~ m i co m ch m ~ m O r m Co N m O N m O N m O N m O N m O N m O N m O N m O N m N m U) co 0 0 w cn m W m cn cn W W n c~ --a ■ ■ T 0 Ca X N Q ■ O O c O .v C) U ~O 0.. U L/ c O C~ O C~ r- O j O V ~ O U X U C: N C: O co ^L ti~ ~ +;yhnrf ~ ~ ' - ~ ; g z : , gi ~ 6i a E s 2 F- Vl 0 Q 2 ~i - 0 0 7 SAV 0 C i O L U w w x ~ a SW CHARDONNAY SW 147TH O E 3 s 0 LD i n E u 00 AMMM -0 O V O ~ C~ C/) v CIO O L. CL c 0 12, ~ ~ • L-- 8 'f i 4 a q " Ht e~em ti p 4 If L 0 E o E n 0 O Y C E E 0 u c ■ U C N LEGIBILITY STRIP Ir ' uou►r►ic uro►w►* ata*rw r-Tm~EE VICINITY AP :gffim gHii7fl I I I !~(RifrR 1 _ e. e y ~v►? ma►w `m Al .`.s rP•rMn MO r i N !M cm 9M 3333 FtZ1 r. 1158ee1 `J W + frasxalon vn fi sn; M Cr Rrarr loalmaifer ttwelhredtd U h ft OgMk gri ll<NlQ3 WdMn. 0125 6N N!1 hm lysr,ON sr227 C=63Ws 1 till *Wmxl ffdAr it Plot date: t1Aar 8, 20D4; C:ImapicWIAGIC03APR Community Development a U_ b aQ 7 0 a w U g N A C d yO .C C 7 E E 0 U ix Col s IV ny Q I NN ■t w -qz z v d S ~ Z k^ d1 ~JL a Q 2 t-u 0 HJLt? O C 0 W W Q a SIN CHARDONNAY SW 147Th ~ s Y 0 ~ o m ` c E U] E t`~ C Y E 6 O Y O C C 7 E E 0 V G tl E a 0 Y O T tl C 7 E E tg MEMEL uou~r.m urww►no■ sva7rw VICINITY MAP R Rp p CT k HQ t' Y a NY r I >W ~ t Y 4 II tl y Y ■I LkELWt11 NRp I / 71 ~ ~IY pl Meyers Farm 1, ; € • ruY _eF'_ fain m Y gYpe° : . muw 5~0 ■w I •r„ • _r is ' w ~ N p m feel 1 f. i68 to I I = O I O j Oily ufTigard eraw■knon w mor ttreer■ra IoolmaeY■b gwAM ee ■dtd W n rekwlq ■c"IkW s elelon. 13125eW erl el■t I tpao,OR Rm pmp ta.tt t I Hvftm eeJfflffdff Plot date: Mar S. 2004: C:tma0cwAGIC03.APR Community Development 3- 9-a~- MEMORANDUM CITY OF TIGARD, OREGON TO: City Council FROM: Mathew Scheidegger DATE: March 9, 2004 SUBJECT: Ed Christensen History: Mr. Ed Christensen has been unlawfully operating a commercial business from a single-family residence since at least 1999. Mr. Christensen was informed that he needed to go through Site Development Review (SDR) in order to change the use from residential to commercial. Although the property is zoned for commercial uses, converting from a residential use to commercial use requires an SDR to ensure that necessary infrastructure and site improvements are in p lace t o s upport t he in ore intense use. While he pursued SDR approval, no action was taken for the illegal use. Mr. Christensen applied for and received site development review approval in July of 2001. • Mr. Christensen did not commence with any of the required improvements within his 18 month approval period. ♦ Mr. Christensen applied for and received a one year extension. But as of his extended deadline of January 21, 2004, still no substantial construction has been started. The use has persisted illegally for over four years with no prior infractions being served or fines levied. o The present court case charges that Mr. Christensen has been operating a commercial business without Site Development Review approval. Staff has required Mr. Christensen to cease operation of his business from the subject property and pay a minimum fine of $2,500. Future: To address the violation, Mr. Christensen will need to reapply with a new Site Development Review. However, given the history of non compliance, staff is no longer willing to allow the use to continue while he seeks approval and commences construction. To obtain SDR approval, Mr. Christensen will need to first hold a pre-application conference with staff, hold a new neighborhood meeting, and prepare and submit his land use application. Many aspects of the prior application remain pertinent to a new application, such as survey work and responses to Development Code criteria, where the criteria have not been amended. Any changes which he may be contemplating between the prior approval and the new application will need to be specifically addressed along with any new requirements (such as changes to the road improvement standards that came from the Transportation System Plan) that have been adopted into the Development Code. Typically, the SDR process takes between 6 and 8 weeks following the receipt of a complete application. After the applicant receives land use approval, any public improvements will need to be completed (roads, sewer, storm drainage, etc.) before the building construction may begin. In general for a committed applicant, this process, from application preparation, land use review and approval, then site work, and ultimately to the final building inspection, takes about a year. Washington County, OR Tualatin Basin Governments Hosting Second Round of Open L... /Page 1 of 2 .5l-GCC, SSllax 3 - 9 D~ Washington County, Oregon For Immediate Release Land Use and Transportation " Friday, February 13, 2004 Contacts: Washington County, Anne Madden, (503) 8464963 annq.Maddea@pq.wzvshi--ngton.or.us Tualatin Basin Governments Hosting Second Round of Open Houses on Goal a Fish and Wildlife Habitat Protection Will Lead to Public Hearing March 29 l , - related-.news release from September 2, 2003 Ten Washington County cities have joined with the County, Clean Water Services and the Tualatin Hills Park and Recreation District to develop a fish and wildlife habitat protection plan for the Tualatin River Basin. This collaborative effort, known as the Partners for Natural Places, is being completed in cooperation with Metro. The Partners' recommendation to protect environmentally sensitive habitat areas in the Tualatin Basin will be forwarded to Metro later this year for final approval as part of their regional habitat protection program. Together with Metro the Partners are hosting two Open Houses where the public can learn more about draft analyses and recommendations on the degree of fish and wildlife habitat protection. The Basin Partners will also host a public hearing where the public can provide direct input on the recommendations. The schedule is as follows: Open Houses: Monday, March 1, 2004 Thursday, March 4, 2004 4to 8pm Public Services Building 4to8pm City of Tualatin Police 155 N. First Avenue Hillsboro, OR Department 8650 SW Tualatin Road Cafeteria and Room 140 Community Room Public Hearing: Monday March 29, 2004 Beaverton Library 12375 SW 5th Avenue Beaverton, OR Informational Displays - Meeting Rooms A&B - open from 4 pm to 7:30 pm Hearing - Auditorium - 6 to 8 pm Metro will be conducting additional open houses around the region. For more information visit their website at www.metro-re ion.or abitat. In 2001 Metro undertook a region-wide fish and wildlife habitat protection project to ensure a http://www.co.washington.or.us/deptmts/lut/news/goal5_2.htm 3/5/2004 Washington County, OR Tualatin Basin Governments Hosting Second Round of Open Page 2 of 2 coordinated program for resource protection and enhancement, since fish and wildlife habitat does not fit neatly into city and county boundaries. This project is guided by statewide planning Goal 5 and the federal Clean Water and Endangered Species Acts. In 2002 Metro approved an inventory of regionally significant fish and wildlife habitat. During 2003 Metro identified the economic, social, environmental and energy (ESEE) consequences of protecting - or not protecting - habitat on a regional scale. In spring 2004 Metro will complete the regional ESEE analysis and adopt a map showing where future development may be affected around the region. The Tualatin Basin Partners are using Metro's inventory to conduct a more site-specific local ESEE analysis. In spring 2004 the Partners will complete the local ESEE analysis and recommend the degree of fish and wildlife habitat protection for the Tualatin Basin. The final step will be to develop a program to protect significant habitat. Potential tools include education, incentives and funding programs for site acquisition and improvement, as well as regulatory standards. All potentially affected property owners will be notified prior to final program adoption. Persons who cannot attend the public hearing but would like to provide comments may fill out and submit a card at one of the open houses or write to: Tualatin Basin Natural Resources Coordinating Committee Washington County's Department of Land Use and Transportation Planning Division, 155 N. 11t Avenue, Suite 350-14 Hillsboro, OR 97124 For more information, please contact: Steve Kelley or Andrea Vannelli, Senior Planners Washington County Department of Land Use and Transportation 503-846-3519 lutplanna co washington.or.us Information is also available at our web site M3Dy.qQ.washington.or.us/goal5 Washington County Phone: (503) 846-4963 Land Use and Transportation Department Fax: (503) 846-3588 155 N. First Avenue, Suite 350 E-Mail to: lu(plan@co.washijg(qn.or.us Hillsboro. OR 97124 r. : "IMW 11"' of p I Home Subject Land Use and Pane, Index Transportation http://www.co.washington.or.us/deptmts/lut/news/goal5_2.htm 3/5/2004 3 /O Survey Concerning the Role of Metro in Enabling Local Governments to Enhance their Physical Sense of Place FOR THE COMMUNITY OF: THE CITY OF BEAVERTON Template of Survey Questions A) Does your jurisdiction currently have (insert a physical feature from the list below) that help define your community's physical sense of place? B) If yes, explain these features. C) If no, what Metro policies and programs (if any) are presently encouraging your community to enhance these features? D) If no, could a regional policy adopted by Metro encourage your community to promote the creation of these features? 1. Defining architecture Does your jurisdiction currently have defining architecture that helps define your community's physical sense of place? Yes. If yes, explain these features. The Ci 's old town area does contain a variety of bulldWgs of various forms that have survived over the years. Although there is no unifying design characteristic that would define this inventory this stock along with the older pedestrian scale street atterns and more intimate block sizes lend a sense of histo to the old town area of the City. The City is attempting to stimulate redevelopment in this core area of town by establishing anchors of newer architectural design (specifically at the Round at Beaverton Central and a new City Library facility) along with street improvements with an intent of enhancing the City's sense of place and unique identity. 2. Historic and other sites Does your jurisdiction currently have historic and other sites that help define your community's physical sense of place? Yes. If yes, explain these features. A section of the City's downtown has been designatedan historical district and a number of older building s have been inventoried and identified as having an historical and/or cultural si ificance. As such the are subject to various levels of restriction in order to preserve individual design elements. 3. "Original" downtown area including town plazas and squares Does your jurisdiction currently have "original" downtown area including town plazas and squares that help define your community's physical sense of place? Yes. If yes, explain these features. Although no central plaza or square was established or survived to the resent period, the City has recently established several such amenities in its redevelopment efforts. The recent development of the Round at Beaverton Central incorporates a large plaza complex with an amphitheater water feature and light rail platform into its overall design Additionally the Crty's Central Library/Park promenade comprises open space children's playaround facilities and a water features into its concept. Finally, the City is in the process of supplementing various Hall/Watson street improvements with a central leisure area adjacent to the Beavert on Bakery that includes benches drinking Finally, the City has Area which still in the planning stages. 4. Large institutions and facilities (universities/colleges, sports and entertainment complexes, unique parks and trails, etc.) Does your jurisdiction currently have large institutions and facilities that help define your community's physical sense of place? Yes. If yes, explain these features. The City of Beaverton has a number of large recreational amenities which include the Tualatin Hills Nature Park the Fanno Creek Nature Trail two a uatic parks various recreation and community centers and movie theater complexes. 5. Major commercial/industrial complexes Does your jurisdiction currently have major commercial/industrial complexes that help define your community's physical sense of place? Yes. If yes, explain these features. In addition to having an adjacent proximity to both the Washington Square and Tanasbourne Shopping Centers the City includes the Cedar Hills Crossing Shopping Center as well as several other moderately sized shopping centers within its boundary The Nike campus and the Tektronix campus are adjacent to the City limits. Several other smaller campus industrial complexes are within the City. 6. Existing Mainstreets Does your jurisdiction currently have existing mainstreets that help define your community's physical sense of place? Yes. If yes, explain these features. The City does have four distinct areas that have been assigned the desi ation of Mainstreet under Metro's Design T e definition. Three of these areas are located on Allen Blvd where it intersects with Murray Blvd Hall Blvd., and Scholls Ferry Road. The final se ent is on Regatta Lane to the north of Beaverton's downtown. While the former three are all located along the same street they are separated from each other by street segments designated as Corridor. Thus they occupy distinct areas - each situated at a major intersection. These designated Main Street segments are in need of further enhancement and redevelopment, however, before they reflect the typical image of a main street. Funding through Metro's MTIP program may be needed to assist the City in improving the streetscape in these areas. 7. Unique neighborhoods (ex. Portland's Ladd's Addition neighborhood) Does your jurisdiction currently have unique neighborhoods that help define your community's physical sense of place? Although various neighborhoods throughout the City do possess some unique features, the City does not have any neighborhood configurations that reflect the scale exhibited by Portland's Ladd's Addition. If no, what Metro policies and programs (if any) are presently encouraging your community to enhance these features? I am not aware of any Metro provisions that would encourage such development. If no, could a regional policy adopted by Metro encourage your community to promote the creation of these features? Given the City's standing in regard to its lack of land availability, it is doubtful that the City could adopt provisions or incentives that would encourage this level of development. Most of the City's residential development is restricted to infill at this Po int. 8. Unique street design (ex. small blocks, dense street trees) Does your jurisdiction currently have unique street design that help define your community's physical sense of place? Yes. If yes, explain these features. The City is currently in the process of implementing street design improvements on it Hall/Watson downtown corridors that will enhance the pedestrian feel for the streetscape. Individual design components incorporated into the redevelopment include colored and textured concrete upgrades, stylized streetlights street trees benches trash cans, drinking fountains, bike racks, and planters. 9. Unique natural attributes (ex. topography, water features, etc.) Does your jurisdiction currently have unique natural attributes that help define your community's physical sense of place? Yes. If yes, explain these features. The City is surrounded by low lying hills which frame the City and provide a backdrop. The City is also blessed with a large number of individual trees and tree groves that enhance community character. The City is presently engaged in a process of inventorying trees in the community for their scenic value and adopting an improved program for the protection of scenic trees. 10. Significant greenspaces/open spaces Does your jurisdiction currently have significant greenspaces/open spaces that help define your community's physical sense of place? Yes. If yes, explain these features. Fanno Creek Johnson Creek Beaverton Creek, and Willow Creek meander through the City and in so doing contribute a significant amount of greenspace/open space to the City's significant resource inventoryAdditionally the City also contains various natural preserve set asides under THPRD's Jurisdiction (which include the Nature Park) and several Metro Greenspace set-asides also provide greenspace for City residents to enjoy. 11. Unique views (ex. Mt. Hood) Does your jurisdiction currently have unique views that help define your community's physical sense of place? Yes. If yes, explain these features. Although not a strongsuit areas in the hills around the City are provided with vistas of the Tualatin Valley and Mount Hood on clear days. Mount Hood can also be viewed by traffic east bound on some of the major east-west streets in the city such as Canyon and Farmington roads. 12. Unique shopping centers of restaurants Does your jurisdiction currently have unique shopping centers or restaurants that help define your community's physical sense of place? Yes. If yes, explain these features. The City of Beaverton accommodates a variety of restaurants that range from convenient drive-throughs eccentric bistros and exotic ethnic venues, to more formal dining options MM of these establishments offer interesting views and/or outdoor patios while others service adiacent shoppingycomplexes. The City recently received commitments from Typhoon and Mingo to locate within the Round at Beaverton Central. The City also abounds in shopping alternatives ranging from those that specialize in national franchises to the more specialized or local offerings. 13. Seasonal markets or fairgrounds Does your jurisdiction currently have seasonal markets or fairgrounds that help define your community's physical sense of place? Yes. If yes, explain these features. The City provides vender space for one of the lamest local Farmer's Markets in the state This event is held twice a week from MM through October. 14. Regular arts or cultural festival facilities Does your jurisdiction currently have MM ar arts or cultural festival facilities that help define your community's physical sense of place? Yes. If yes, explain these features. The City sponsors the Beaverton Summerfest (formerly the Taste of Beaverton) every Summer This event features a variety of cuisine alternatives, a parade and several days of musical performances The City also sponsors regular art exhibits throughout the year and other cultural events. _5itd - Sessro xu -3 -9-0 4- d (D 0 A r- r- O O I O ► O O g O ? 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Z O O N O C a) U C co U a~ ~ Wcr- ZaC0 V)LL c J c D LC LT Cr- O O O cr) O O CV) O O D E N N N N N N N H V- 1~ I.-- 1~ I.- Iv- lfV v 0 N m rn l0 CL N C o T3 = N .r CY) 0 LL N N _ 0 7 N Cl) N d L C o a > c U) o CL d c N o L- v co 3 0) 0 8 L U U) m w 8 wQ 3 > m N m Ny U o C) 0 OtncnQNZ F- CL O O t o C C o IA U) o Q1 cel Z, I Z, -a U U c 0 0 c o ECD ~ o o 06 N V3, to - LD 69 m m m c cXO c CY) c ~ c ` N 03 • m y k m ~ N m li a (D m (A a) m ~p ' = LL U) c_8 C (C6 O ~ M C C m l0 C c d C :3 N m ~ C m Q) 'fl C: o p (D C U td N C M p CL ' •o 0 x Pico U) mmm omww Em 0 o Q co j N N N U) N ~ N O' 0 0 It 0 m rn a N N Cl) (j) C O .U U (u ' a. U L (D O)O C 0 J v 0 v m rn co a AGENDA TIGARD PLANNING COMMISSION MARCH 15, 2004 7:00 p.m. TIGARD CIVIC CENTER - TOWN HALL 13125 SW HALL BOULEVARD TIGARD, OREGON 97223 1. CALL TO ORDER 2. ROLL CALL 3. LAND USE TRAINING WITH CITY ATTORNEY City Council and Planning Commission 4. PLANNING COMMISSION COMMUNICATIONS Purpose of Comprehensive Plan Update - President Mark Padgett 5. APPROVE MINUTES _5fu dry ~ssiarc. .3 ~o~ City of Tigard C nnoxiryDetafa --t ShViTA BetterCw--,*Y 6. CITY AFFORDABLE HOUSING PROGRAM AND COMPLIANCE WITH METRO TITLE 7 (URBAN GROWTH MANAGEMENT FUNCTION PLAN) 7. GOAL 5 - ENVIRONMENTAL, SOCIAL, ECONOMIC, ENERGY (ESEE) ANALYSIS Comments and Recommendation 8. METRO PERFORMANCE MEASURES SURVEY DISCUSSION 9. OTHER BUSINESS 10. ADJOURNMENT AGENDA ITEM NO. Z - VISITOR'S AGENDA DATE : March 9, 2004 (Testimony limited to 2 minutes or less.) v-) The Visitor's Agenda gives citizens the opportunity to address the Tigard City Council on any topic or issue. Bo If you are interested in testifying on a "public hearing" item scheduled for tonight's meeting, please sign the public hearing testimony sign-up sheet for that item. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED r - i 77 33 % ;z2-j` ` s -~2 s e✓~ ,NFRA c-77otAJ vs ti ~5 0. `e~ IS -7 7, 9' S rJ C o l~ a t l.1Ja~ of 9-7 22 y C5o3 5 79 - At 6 a 6 AVNV%eXOA~ Wcti~2v $ .1 l( M o `ti►~'f 4 't ~ oh VISITOR'S AGENDA Page 1 Friends of Bull Mountain 15685 SW 116th Ave. PMB #149 King City, OR 97224 Entefed into the Record on -3 . C,(. By L.isic Hcc►-mvl l ~v•n- T2,tc L Agenda Item No. _Q Exhibit No. I Fax T« From Lisa Hamilton-Treick Fam Date: March 9, 2004 Phone: Pages: 17 (Including 14 Signature Pages) Re: Friends of Bull Mountain Call to Action CC: King City & igard 0 Urgent ❑ For Review ❑ Please Comnumt ® Please Reply ❑ Please Recycle -Con nnents: Enclosed is a letter from many members of Friends of Bull Mountain requesting your immediate attention to resolve a number of issues. Many more members have expressed interest in signing this letter, but since the issues below require urgent attention, we are sending you the letter with the signatures we have received to date. Primarily, members have grave concerns about the city of Tigard's proposal to annex Bull Mountain using a combined single majority vote under ORS 195. The traditional and more equitable method for annexation requires a double majority vote. We would like you to impress upon the Tigard City Council that the double majority vote is the appropriate method for annexing Bull Mountain. Second, we need imposed a temporary stay on development approvals because the Tigard City Council is subverting the public annexation process by forcing developers to sign agreements not to oppose annexation as a condition of their development permit approval. Tigard cannot be allowed to ignore the formal annexation process that they have committed to follow in their public meetings and decide behind dosed doors to annex significant portions of the area without a vote. Finally, we need you to revisit the urban service provider agreement and justify why Bull Mountain belongs in Tigard's urban service planning area. Currently, Tigard does not provide unincorporated Washington County residents with any statutorily defined urban services. In fact, the development services that they have been providing residents as the contractor for Washington County over the last few years demonstrate their poor stewardship of this community. Given the natural watershed and resident's travel and lifestyle patterns, there are compelling reasons to evaluate whether King City is a more natural provider of urban services. With continued clear cutting of Bull Mountain, King City becomes increasingly vulnerable to runoff from Bull Mountain, with no say in the future of that area. We, your political constituents, appreciate your prompt attention to these issues. We would like to schedule a roundtable discussion with you over the next thirty days and develop a plan for addressing each item. Regards, Lisa Hamilton-Treick for Friends of Bull Mountain March 9, 2004 Friends of Bull Mountain 15685 SW 116'" Ave. PMB#149 Icing City, OR 97224 Senator Charles Starr 900 Court Street NE Salem, Olt 97301-4072 Representative Phil Yount 900 Court Street NE Salem, OR 97301-4057 Representative Jerry Krummel 900 Court Street NE Salem, OR 97301-4057 Councilor Carl Hosticka Commissioner Tom Brian Commissioner Roy Rogers 600 NI's (hold Ave 155 N. First Ave. 155 N. First Ave. Portland, Olt 97232-2736 Suite 300 MS 22 Suite 300 MS 22 1 lillsboroi, Olt 97124 I lillsboro, OR 97124 SUBJECT: BULL MOUNTAIN ANNEXATION - A CALL TO ACTION Dear Fleeted Officials: The residents of unincorporated Washington County, residing on Bull Mountain, urgently seek your support in slowing down the unwelcome annexation by the City of Tigard. We arc requesting that you hold a round table meeting within 30 days with elected representatives and Tigard city councilors to address a number of issues raised by concerned citizens. The timing is critical because Tigard city officials are annexing significant portions of Bull Mountain without going through the public annexation process. Below arc some of the issues that we are most concerned about: Issues: The voting method for the annexation ballot initiative, proposed by Tigard city officials, unfairly dilutes the voice of Bull Mountain residents. Tigard officials have stated that they will not use a double majority public vote to decide whether to annex Bull Mountain because they fear the annexation ballot initiative will fail. This position denies the residents of Bull Mountain a meaningful voice in the election. If there is a ballot initiative to annex Bull Mountain, Tigard city otfaals should use the traditional double majority vote. Such a vote will give the residents of Bull Mountain and Tigard an equal voice. -2- March 9, 2004 Tigard city o17Scials continue to subvert and undermine the public annexation process. Despite the Tigard City Council's Dec. 16, 2003, public commitment to postpone annexation and further develop the annexation plan with unincorporated Bull Mountain resident and Tigard citizen input, the council is actively forging ahead and circumventing the statutory public process. On Feb. 17, Planning Commissioner Gretchen Buehner proposed annexing significant portions of Bull Mountain by forcing developers and land owners to agree, in writing, not to oppose annexation as a condition of their permit approval. The agreement also forecloses future property owners' rights to raise annexation issues with the city of Tigard. If allowed to continue, Tigard will annex Bull Mountain without a vote of Bull Mountain or Tigard residents. Tig rd'% blatant disregard for residents' concerns requires your political intervention before there is nothing left of our community. The urban services agreement is fundamentally 17awed and Tigard is not the logical provider of urban services. 't'here are serious questions about whether the city of Tigard is providing Bull Mountain residents with urban services. Bull Mountain residents did not provide input in the development of the urban services agreement that now decides our fate. Wa-shington County retains jurisdiction over the main roads (Bull Mountain and Beef Bend.) Tigard does not provide us any parks. The park and traffic impact fees that Tigard has collected from development on the north side of Bull Mountain have not been re-invested into the impact areas. Sewer, water and garbage are provided from separate corporations. The provision of services is essentially a paper transaction. Because of the natural geographical features of the Tualatin River Basin watershed and the proximity of King City in relationship to unincorporated Bull Mountain, King City is a more logical provider of urban services. Tigard city councilors are not our elected officials and have no political accountability to Bull Mountain residents. There are no checks and balances on the city council's actions. We need you, our elected officials, to support us on these issues and advocate on our behalf. We cannot continue to let Tigard officials, whom we did not vote for, determine the future of our community. Within the next 30 days, we request that you participate in a round table meeting to address these concerns. Thank you in advance for your support, Dick Franzke, 503-620-5919 Lisa Hamilton-Treick, 503-579-1203 Keshmira McVery, 503-579-8688 for Friends of Bull Mountain `~l Q~ Ni. ^j a N ~ 'Q N ZVI. 4K o 4-J O ( 1 J c~ cu i2 O h- Q~- 1 N J 7 IL 3 3 `v` 3 c~ V~ cm ~2 N _ L W Q` Q \ T - C Q - _ to h A 4 LLJ Q.. 44 z W -tr) ~.n ;N~ cT- ~ \ K v ^ x <r N rl L V \ ~ ~ ~ v v • .J LL.. rJ w Y, V7 W cn cn 3 G~ n~ uo (NIS w 4-1 LIA) J r-Zl W f ~ c- Z ti O v d-h U W L J L LL. v /,c V r7i cli N O- ~ IIN a o S 4 I N W ~ ~ ~ ~ ~ 4y ~ ~ n C r1 ~ LCI o W 7 7) r N re I IrA, N ~ O N37 ti O v C-1 rl C) 4-J I'-• nl -v L Cn i ~ cu L w r- o o z ~ ~ CP - N N 1 ! C4 ~ .J _ ~ ~ v y M ~ 75 O CU N y cu ~jn 1-- o ti o vo 3 V) 3 O C to a W _ 0 LM F u E O v u W L J L U- L N n ~ N kd 1 , p a ~J L W ~ t M Q _ ~ J W Ln V O W 4..d W W H L L U- LOPI cu C3' VI N l N 10 a . v C'K 3 ~ J 3 ~ c/J ~ h U) CC ~ ~ 3 p N fJ ° c~ ~ M N ~ a0 P' CIO- 4Q W f- M. /J vi ti 'U E O Q~ V LL! H L v J L Li a~ L 1 C C i,7 I N po N n I` ~ 3 \ ti w D r i Q Z ~ Signatures For Letter To Elected Officials NAME ADDRESS - 7az Vj . LA .u O V Qi m O L L LL L c a i7 3 i (1 a Z +6 -ti 3 Ln LLJ Vo I 0 I w j qz~ < z March 6. 2004 Enter Ad into the Record on 3. q• 04 By h a r -M [4 - M-P- r ri c c Tigard City Council, Agenda Item No. Exhibit No. 'a_ This letter is to inform you that many of the residents of the unincorporated area of Bull Mountain vehemently oppose the proposed annexation of development property between Bull Mountain Road and Beef Bend Road. The City of Tigard has publicly announced an intention to conduct a vote to annex Bull Mountain. The development property referred to above is included in the area in the proposed vote to be held later this year. Public hearings were centered on the annexation proposal and vote. Now the City of Tigard is going back on its public commitments and circumventing public process by forcing annexation of the development property into Tigard. A number of residents have raised the issue that since the drainage from Bull Mountain goes into King City and that King City is adjacent to and the place where many people shop and conduct business, that King City could be a better long range plan for annexation than Tigard. Obviously this move by the Tigard City Council is intended to disrupt any investigation of that possibility and to force Bull Mountain into Tigard. We believe it is coercion to require the developers and owners of this property, and other properties, to annex to the City of Tigard in order to obtain development approvals. We question the City Council's authority and equity of its decision. Forcing annexation agreements upon developers and owners of land optioned to developers appears to be intended to disrupt any investigation of King City annexation. This letter is to inform you that should the City of Tigard proceed with the decision, a vigorous challenge to that move with follow. Several of the members of the City Council have stated publicly that they had learned from the A-Boy lawsuit and that they didn't agree with the position of the City in that matter. It is surprising to Bull Mountain residents that the Tigard leadership has not learned that they cannot coerce people in such matters. It is no wonder that there are public concerns about being annexed to the City of Tigard. The residents of Bull Mountain want to do what is best for Bull Mountain and the neighboring communities. Please be assured that this decision, if adopted, will be challenged. Sincerely, •~f/~.~'t~~LG cam)` • i~.`lc ~~f'j G 1D"i f.,~ Member of Friends of Bull Mountain PRESENTATION BEFORE TIGARD PARKS AND REC ADVISORY BOARD March 8, 2004 John Frewing, 7110 SW Lola Lane, Tigard, OR 97223 jfrewing(a- teleport.com Ladies and Gentlemen: I am excited to be able to present current ideas for a Tigard parks and openspace bond measure to be placed on the November, 2004 city ballot. This material has been created over the past several months, recognizing that there is considerable building in the pipeline and open space in Tigard is becoming a premium. It is also developed based on the existing Tigard Parks Master Plan, along with its citizen survey and assessment of park needs. Drafters of this material have consulted with organizers of the recent Lake Oswego parks measure ($9 million bond payable over 20 years) and with Tigard's financial officer to arrive at estimates of costs for campaign and for voters in Tigard. In summary, we believe that a $16 million bond for capital purposes, payable over 20 years, can get Tigard well on its way to approach the goal stated in the Tigard Parks Master Plan of 11 acres of park space per 1000 citizens. Two financial spread sheets are attached, showing annual payments both with and without Bull Mountain annexation. We believe that $16 million can be spread over the "greater" Tigard area to benefit both current residents and future residents. This is to say that while the bulk of the capital funds would be spent in the city limits, we propose some acquisition and development in both the Metzger and Bull Mountain unincorporated areas adjoining Tigard. We think that the centerpieces of this bond measure would be: 1. Substantial help in development of the Tigard Skatepark 2. Local share funds for development of a trail along the BPA powerline corridor from Scholls Ferry road to the Tualatin river. 3. A neighborhood park acquisition each (4-14 acres) in northeast Tigard or unincorporated Metzger and in southwest Tigard or unincorporated Bull Mountain areas. 4. Acquisition of openspace in the Fowler Middle School neighborhood and associated openspace acquisition for stream corridor wetlands and trails in the Summer Creek and Ash Creek watersheds. Other openspace acquisition goals would be smaller parcels throughout the greater Tigard area. I would point out tracts of interest on the large map posted with me. We would like to propose more neighborhood parks, where Tigard has .24 A/1000 compared to its goal of 2.5 A/1000, but honestly, such spaces are gone. Entered into the Record on ~l C1 to q ~-~St tart q By S h r-, Agenda Item No.,--,, Exhibit No. 3 We are well aware of the City Council's interest in acquiring park space. We know that our adjoining cities of Albany, Forest Grove, Hillsboro, Tualatin, West Linn and McMinnville have 36 percent more park space than Tigard. We know that opportunities arise from time to time and want to encourage you to ask City Council for direction to staff advancing early acquisition. For example, I recently learned that the developer of the proposed Ash Creek Estates offered to GIVE 4.3 acres of streamside corridor to Tigard as park space, but the City of Tigard declined the offer. Opportunities like this may still be possible to pursue; where the space is not for free as part of a development, funds must be available to purchase these areas. You have earlier heard that the Tigard- Tualatin School District may be disposing of some unused lands; Tigard should be positioned to acquire these tracts where suitable for openspace or developed parks. There is honestly not much additional space in Tigard of the size for new soccer fields or baseball fields; the remaining target is pocket parks, pathways and openspace. The proposed bond measure will not get Tigard all the way to its goal for parks and recreation, but it will provide a foundation for subsequent operating measures under today's public budget limitations. The proposed investment in land will appreciate over the years as remaining buildable lots are used up. Nice idea, but SO WHAT!! The SO WHAT is that a wonderful opportunity exists for you to advance your stated "PURPOSE" of advocacy for Tigard parks as early as tomorrow evening in your joint meeting with the Tigard City Council. I formally ask you to endorse and ask City Council to endorse and place on the November ballot a measure along the lines discussed above. There exists a Washington County election timeline which makes your action necessary now. In the agenda for your meeting tomorrow night, item (f), which is to discuss acquisition needs and funds for both City of Tigard and Bull Mountain unincorporated areas, should be moved up to the front. The other side of the coin is that I believe the need for a new assessment regarding parks and recreation needs or for a new service district should be shelved in light of the urgent need to acquire land before it is gone in the Tigard area. Your GOAL 5 as outlined in the material for tomorrow night should be modified to not only recommend long term strategies for park and openspace acquisition,. but move as quickly as possible for acquisition, even though some development and operating funds may not yet be in place. John Frewing $16,000,000 Est. Tax Impact on Average Debt Assessed Tax Rate Home Year Service Value per $1,000 $195,000 2005 $1,305,000 $3,923,305,572 $0.3326 $65 2006 $1,305,000 $4,080,237,795 $0.3198 $64 2007 $1,305,000 $4,243,447,307 $0.3075 $62 2008 $1,305,000 $4,413,185,199 $0.2957 $59 2009 $1,305,000 $4,589,712,607 $0.2843 $57 2010 $1,305,000 $4,773,301,111 $0.2734 $55 2011 $1,305,000 $4,964,233,156 $0.2629 $53 2012 $1,305,000 $5,162,802,482 $0.2528 $51 2013 $1,305,000 $5,369,314,581 $0.2430 $49 2014 $1,305,000 $5,584,087,164 $0.2337 $47 2015 $1,305,000 $5,807,450,651 $0.2247 $45 2016 $1,305,000 $6,039,748,677 $0.2161 $43 2017 $1,305,000 $6,281,338,624 $0.2078 $42 2018 $1,305,000 $6,532,592,169 $0.1998 $40 2019 $1,305,000 $6,793,895,856 $0.1921 $39 2020 $1,305,000 $7,065,651,690 $0.1847 $37 2021 $1,305,000 $7,348,277,758 $0.1776 $36 2022 $1,305,000 $7,642,208,868 $0.1708 $34 2023 $1,305,000 $7,947,897,223 $0.1642 $33 2024 $1,305,000 $8,265,813,112 $0.1579 $32 Total $26,100,000 $942 Assumptions 1 Project Amount = $16,000,000 2 Bond Amount = $ 16,245,000 (Project Amount plus bond issuance costs) 3 Average Bond Interest rate = 5.00% 4 Growth in Assessed Value = 4.0% ( 3% allowed by Measure 50 plus 1.0% for new construction) 5 Assessed value of average home rows 3% per year CQ O N Draft City of Tigard + Bull Mountain $16,000,00 0 Est. Tax Impact on Average Debt Assessed Tax Rate Home Year Service Value er $1,000 $195,000 305,000 2005 $1 $4,529,115,912 $0.2881 $56 , 2006 $1,305,000 $4,710,280,548 $0.2771 $56 2007 $1,305,000 $4,898,691,770 $0.2664 $54 2008 $1,305,000 $5,094,639,441 $0.2562 $51 2009 $1,305,000 $5,298,425,019 $0.2463 $49 2010 $1,305,000 $5,510,362,020 $0.2368 $48 2011 $1,305,000 $5,730,776,500 $0.2277 $46 2012 $1,305,000 $5,960,007,560 $0.2190 $44 2013 $1,305,000 $6,198,407,863 $0.2105 $42 2014 $1,305,000 $6,446,344,177 $0.2024 $41 2015 $1,305,000 $6,704,197,944 $0.1947 $39 2016 $1,305,000 $6,972,365,862 $0.1872 $38 2017 $1,305,000 $7,251,260,497 $0.1800 $36 2018 $1,305,000 $7,541,310,917 $0.1730 $35 2019 $1,305,000 $7,842,963,353 $0.1664 $33 2020 $1,305,000 $8,156,681,887 $0.1600 $32 2021 $1,305,000 $8,482,949,163 $0.1538 $31 2022 $1,305,000 $8,822,267,129 $0.1479 $30 2023 $1,305,000 $9,175,157,815 $0.1422 $29 2024 $1,305,000 $9,542,164,127 $0.1368 Total $26,100,000 $816 Assumptions 1 Project Amount = $16,000,000 2 Bond Amount = $ 16,245,000 (Project Amount plus bond issuance costs) 3 Average Bond Interest rate = 5.00% 4 Growth in Assessed Value = 4.0% (3% allowed by Measure 50 plus 1.0% for new construction) 5 Assessed value of average home rows 3% per ear CO) W O N AGENDA ITEM # 3. a a. , FOR AGENDA OF: March 9, 2004 MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and Council FROM: Cathy Wheatley DATE: February 19, 2004 SUBJECT: Three-Month Council Calendar Regularly scheduled Council Meetings are marked with an asterisk March 9* Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall 15 Mon Training Session on Land Use Decisions - Joint Meeting with the Tigard Planning Commission - 7 p.m., Town Hall 16* Tues Council Workshop Meeting - 6:30 p.m., Town Hall 23* Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall April 5 Mon Special Council Meeting with Tualatin City Council - 6:30 p.m., Tualatin Police Facility 13 ° Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall 20* Tues Council Workshop Meeting - 6:30 p.m., Town Hall 26 Mon Budget Committee Meeting - 6:30 p.m., Tigard Water Building Auditorium 27 * Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall May 3 Mon Budget Committee Meeting - 6:30 p.m., Tigard Water Building Auditorium 10 Mon Budget Committee Meeting - 6:30 p.m., Tigard Water Building Auditorium 11 * Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall 17 Mon Budget Committee Meeting - 6:30 p.m., Tigard Water Building Auditorium 1 g* Tues Council Workshop Meeting - 6:30 p.m., Town Hall 24 Mon Tentative Budget Committee Meeting - 6:30 p.m., Tigard Water Building Auditorium 25* Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall 9 Q O z O ~ d b a a) y Q 9 0 N m v c a) Q c d i- U C 7 O U U 0 rn I- ' CD ) (1) CL - (L 0 U- CO - a~ cn m c) C) 0 C> O O I c W , O N N N C .o o O N p C a 1 N O co In a 2 o W_ 0 C a (a c o S i 3 (D E a M U) ) o cc e mU Z ) C) ° ° c a>i N C ' E d T N CO t C C C r, o f v) = N> C d 0 i co c E co w o E C o c 0 d g T w a C c o E E co (d} vi o c (n (D O a (D a p M c CD W v ° c o c o T 0 C_ Q c o E a Q a w J co } C M rn c i m c v°i a~i c 0 = d Lo E Z E E ~p E y O C N E0 U (9 m m Q a s Ur p N a O1 CV 7 I M rn d C) O O E' P e} N O 8 ti t:.. 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C L 67 d U C') C E 2 toy 'N cm v t m P E E a7 q m m IM 67 to to c c c ¢ U o= E R w $ E c a m :3 c U - T `E Q7 w a oi c y S. ~5 m G O N N N O C O N Z 6 L) a) CL U)i U N E w n cD 67 IM 75 c c c S cfl~~m cg EE 4) Lo ~ m- y -a I-- c To hi to'D ~ _ cr- c NQH. tea: a-, ~Q~ omV~ a~W ~ocn°'rcmmw Ix L ci y d N c o c m y, Im o U LO F- o CL o c c E o a~ N- a -v c° c 10 p c Q c° o o m~ Of E o° 3 N W CD CM C p•• N O Q1 tOi7 N Qf N N O C L f9 p7 6) m O t1i7 f0 p C Q c c c n p o>> o E° o 3 m m 6) 1 w U C d p G N y y p CL O C a ~ ~JOC7~ml_ Q p O p-' a a CL ~a=Np (n a d o F d 0 o ad c) th 0 N C N = C N to f0 L m C 617 IM 0 CL :3 .2:1 c U o (D 0 Lam. D Co (D UD c ° 3L O C w n 3 CD L) a t0 T C3 C fl 3: U) ~ C 3 C 0 a°: h co N ,>E O O c 2m 6) 6) 67 7 C 7 IM .°C~~mv~il°-'¢ 8 .ter AGENDA ITEM # 3.3 FOR AGENDA OF Marc19, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION APPROVING BUDGET AMENDMENT #19 TO THE FY 2003-04 BUDGET TO INCREASE APPROPRIATIONS FOR NETWORK SERVICES „m PREPARED BY: Tom Imdieke DEPT HEAD OK A CITY MGR OK ~A V~' i ISSUE BEFORE THE COUNCIL Should the City Council approve Budget Amendment #19 to the FY 2003-04 Network Services budget for funding of associated costs with the retirement of the current Network Services Director and the recruitment for hiring a replacement. STAFF RECOMMENDATION Approve Budget Amendment #19 to the FY 2003-04 Network Services budget. INFORMATION SUMMARY The current Network Services Director will be retiring on April 15, 2004. Recruitment for his replacement has just been completed and the new Network Services Director will begin work on March 15, 2004. At the time of retirement, the current Director will be paid out for any accrued vacation remaining on the books. It is estimated that this will be close to 240 hours. In addition, the new Director will begin work a month before the current Director leaves City employment so that there can be a smooth transition between the two individuals. The adopted budget did not anticipate this retirement, so it is necessary to increase appropriations in the Network Services budget to cover these costs. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Resolution adopting Budget Amendment #19 to the FY 2003-04 Adopted Budget. FISCAL NOTES Estimated cost of $20,062. AGENDA ITEM# J ~ CL,- FOR AGENDA OF Marc19,2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE AWARD OF MULTIPLE CONTRACTS FOR FURNITURE AT THE NEW TIGARD PUBLIC LIBRARY. PREPARED BY. Joe Barrett DEPT HEAD OK 4; CITY MGR OK ISSUE BEFORE "THE COUNCIL Shall the Local Contract Review Board award multiple contracts for furnishings for the new Tigard Public Library? STAFF RECOMMENDATION Award multiple contracts for furniture at the new Tigard Public Library based upon the bids received in response to the formal Invitation to Bid process that was utilized. INFORMATION SUMMARY On January 30, 2004, staff advertised and issued a formal Invitation to Bid (ITB) for various furniture to be installed at the new Tigard Public Library. To ensure the best price for the various pieces of furniture, the ITB included the furnishings broken into multiple lots, thus allowing for contracts to be awarded to multiple vendors. This includes new furniture as well as the refurbishment of some existing furniture. A list of the lowest bidders for each lot is as follows: 1 Worden Tables and Chairs Bradley Saxton $153,972.66 $3 299.46 2 Cafe Tables and Chairs Smith CFI , 847.57 $7 3 Conference Tables Smith CFI NW , 823.58 $8 4 Occasional Tables Office Products s hi i , 842.36 $17 5 Houghton hton Lounge Furniture n s Pacific Office Furn , 072.47 $1 6 en Chairs Smith CFI , $4 237.80 7 ren Stackin Ch airs Smith CFI s hi i , 684.10 $1 8 hton Loun e Chairs n s Pacific Office Furn , 859.43 $17 9 Lounge Chairs Smith CFI , 882.69 $3 10 Youn Adult Chairs Smith CFI NW , 735.36 $14 11 Loun e - 2 Floor Office Products s hi i , 545.16 $24 12 Di lay Cases ng s Pacific Office Furn , 191.44 $4 13 Table Lams Smith CFI , 960.94 $3 14 Refurbished Furniture Smith CFI L , 331.09 $12 15 Refurbished She vin Smith CFI L I , 350.87 $1 16 Refurbished Files Smith CFI , $281,636.98 The estimated budget for this furniture, as provided by SRG, was $330,016. OTHER ALTERNATIVES CONSIDERED Do not award contracts thereby directing staff to conduct a revised invitation to Bid process. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST None. FISCAL NOTES The estimated cost of the various furniture is $281,637 and will be paid from the new Library project budget. The total furnishing budget, including the shelving, for the new Library is $960,000. AGENDA ITEM # FOR AGENDA OF Marc19,2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Consider Adoption of a Resolution in Recognition for the Meritorious Services Rendered by Ed Wegner City of Tigard Director of Public Works from January 1994 to February 2004 PREPARED BY: C. Wheatley DEPT HEAD OK Y MGR OK G ISSUE BEFORE THE COUNCIL Consider a proposed resolution to recognize the contributions of Director of Public Works Ed Wegner, who recently resigned from the City of Tigard effective February 6, 2004. STAFF RECOMMENDATION Adopt the proposed resolution. INFORMATION SUMMARY The City of Tigard Public Works Director Ed Wegner resigned to accept the position of Public Works Director for Clatsop County, effective February 20, 2004. During his tenure with the City Ed oversaw the major expansion of Cook Park, the addition of Bonita Park and Northview Park the City's park system, and major improvements in Summerlake Park and Woodard Park. Ed also served as the City's Emergency Manager with responsibility for developing and testing the City's Emergency Operations Plan. Ed's most notable contributions to the City however were in the area of water. He was instrumental in keeping the City focused in its pursuit of a long term water supply, initiating a strong water conservation program, and introducing the Aquifer Storage Recovery program. Ed also was involved in the community as a member of the Tigard Morning Rotary serving as President in 2002-03 and as an ex-officio member of the Tigard Chamber of Commerce Board in 2003-04. If adopted, the resolution will be presented to Ed in recognition for the meritorious services he rendered to the citizens of the City of Tigard OTHER ALTERNATIVES CONSIDERED Amend the proposed resolution. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Proposed resolution. FISCAL NOTES N/A k%adm%packet WW OWMwagner at$-dw AGENDA ITEM # J5 FOR AGENDA OF March. 9, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Update on the New Tigard Library PREPARED BY: Margaret Barnes DEPT HEAD OK 1,74 CITY MGR OK ISSUE BEFORE THE COUNCIL Presentation by staff to update the City Council about the new library. STAFF RECOMMENDATION The purpose of this presentation is to update the Council on the progress of construction on the new Tigard Public Library and other related matters. INFORMATION SUMMARY The focus of this monthly update will be to inform the Council on the progress of library construction during the past few weeks. The presentation will include efforts to obtain public art and raise needed funds for the new library, as well as information on how the public can learn more about the project. On May 21, 2002, Tigard voters passed a $13 million bond measure for the construction of a new library of approximately 47,000 square feet. This amount has paid for land acquisition, the design, construction and furnishing of the new library, parking and related street improvements. The site of the new library is a 14.7-acre property located along Hall Boulevard near O'Mara Street. The library building and parking will occupy about 5 acres of the site. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal #3: Adequate facilities are available for efficient delivery of life-long learning programs and services for all ages. ATTACHMENT LIST 1. Set of PowerPoint Slides FISCAL NOTES N/A IL f- U) J_ _m W New Tigard Library Construction Report March 9, 2004 if 2lit a. F cn F- J m C7 w J {{v r~~ r r IN HONOR OF CHARLES F. TIGARO TIGAIRD PUBLIC LIBRARY 2 rdends of dN Ubrwy Book Sale Friday, March 12 Saturday, March 13 9 a.m. to 5 P.M. 9 a.m. to 3 p.m. Tigard City Han Tigard CO Hall Hardbacks: 33.00 Kkrs aosks: 70.50 ants Paperbacks: $1.00 Vk%" L cos: 33.00 Want to See More? ■ New Library Updates: www.ci. t/gard.or.us,11brary Want to Know More? ■ Hard Hat Report In Cityscape or on the webslte ■ Questions? Contact psuta~cl.tlgsrd.or.us or call 5034ti4di537, xg Bricks for Books ■ Ideas for Engraving Ili April 30 Deadline ■ Location in Courtyard or Entryway 3 AGENDA ITEM # FOR AGENDA OF 3/9/04 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Web site Year-End Summary PREPARED BY: Victor Soares DEPT HEAD O G/,4~'Cf TY MGR OK J~(4a~~ ISSUE BEFORE THE COUNCIL This is a presentation that will cover the effectiveness of the City's website as a communication tool, the accomplishments of the website over the past year, and future plans and goals for the website in 2004. STAFF RECOMMENDATION Information Item INFORMATION SUMMARY The City of Tigard website continues to grow in its significance as an information resource to the community. In comparison to 2002, the number of visits in 2003 increased 35% and the number of unique visitors has more than doubled with an increase of 105%. Much of this growth can be attributed to an increase in information available on the website. To support the website's growth the web team will implement new strategies to better manage the growth and quality of content on the website. The web team will also continue to add new features and information to increase the value of the website as a resource for the community. OTHER ALTERNATIVES CONSIDERED n/a VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Communication Goal #1: Citizen involvement opportunities will be maximized by providing educational programs on process, assuring accessibility to information in a variety of formats, providing opportunities for input on community issues and establishing and maintaining a program of effective two-way communication. ATTACHMENT LIST Attachment - Website Year-End Report - 2003: Attachment #1 FISCAL NOTES n/a City of jigard, lnform_ation Systems WEBSITE YEAR-END REPORT - 2003 WWW.CI.TIGARD.OR.US Presented To: Submitted By: Tigard City Council Council Meeting: March 9, 2004 Paul deBruyn Information Systems Director pdb@cl.tigard.or.us phone: 503:718:2409 Victor 7. Soares Web Administrator victor@ci.tigard.or.us phone: 503:718:2404 Table • Of..Contents. 1 SUMMARY GROWTH IN CITIZEN RELIANCE ON CITY WESSITE IMPROVEMENTS AND ADDITIONS PERFORMED IN 2002 PLANS AND GOALS FOR 2004 CONCLUSIONS APPENDIX A: MOST VIEWED PAGES - 2003 APPENDIX 8: MOST VIEWED PAGES - 2003 GRAPH 2 4 6 7 8 9 City of Tigard Page I Thursday, February 26, 2004 The City of Tigard website continues to grow in its significance as an information resource to the community. In comparison to 2002, the number of visits in 2003 increased 35% and the number of unique visitors has more than doubled with an increase of 105%. The increase in citizen reliance may be partially attributed to the increase of information available via website. During 2003, the web team received approximately 47% more updates from City staff than in 2002. In total, the number of files has increased 129% over the past year. This has resulted In new content and has expanded the website drastically. Some of the most significant additions include a new CIP information and reports application, CAP information page, Bull Mountain information page, and various pages showing the progress of the New Tigard Public Library. As the community grows more reliant on the City website as a source of information, the web team and City staff must work even harder to add information to the website and maintain the relevance and timeliness of content. In order to accomplish this, the web team will employ three new strategies: 1) Develop a content ownership and content expiration matrix. The matrix will list all content on the website and assign each piece of content to the responsible City staff person. 2) Empower City staff to update content. For example, staff will have the ability to upload committee agendas and make minor modifications to certain information. 3) Hold content and strategy meetings. A member of the web team will meet with department representatives on a scheduled basis to discuss possible improvements, additions and modifications. These new strategies will help the web team accomplish its goals for this year. The most significant goals for 2004 include: % • Launch a redesigned and restructured website • Integrate the Online Parks Reservation System • Create a Citizen Relationship Management System • Provide a live, online Tigard weather feed from Cook Park • Create a kids' resource page on the Police website - Junior Crime Fighters Develop an online Neighborhood Watch Program database All of the above goals will help take the City of Tigard website to the next level. Currently, the website serves as a tool to disseminate information to the community - in essence, a one-way communication process. With the planned additions and improvements, the City's website will become a two-way communication tool allowing citizens to communicate with the City more easily thus enabling the City to serve its citizens better and more efficiently. This year should see a continuation of the website's growth and an even greater citizen reliance on the website. City of Tigard Page 1 of 9 Friday, January 30, 2004 Over the last year, the website has increased as an information resource for citizens. The increased reliance Is evident upon analyzing the website statistics and the amount of citizen correspondence sent via the website. WESSITE STATISTICS Website access logs provide information about website usage. When analyzed, these statistics are valuable tools for comparing the number of visits, unique visitors, hits, and page views to observe the growth trends of the website. Figure 1 and Table 1 show that there have been increases across all categories. Appendix A shows a list of the most viewed pages for 2003. Figure 1: Website Statistics Summary Graph Webslts Statistics Summary Graph 1,400,000 - - 1,200,000 1,000,000 800,000 600,000 400,000 - 200,000 0 Visits Unique Page Views Visitors ■ 2002 ■ 2003 Table 1: Website Statistics Summary Webslte Stati stics Summa 2002 2003 % change Visits 304 370 412 098 35.4% Unique Visitors 84,419 173,076 105.0% Hits 6,139,151 7,309,629 19.1% Page Views 844 087 1,221 024 44.7% Visits The number of visits is a measurement of how many times a visitor came to the website. As seen in Table 1, visits have increased 35.4% from 2002 to 2003. This is an increase of 107,728 visits. Unique Visitors A unique visitor is a single individual that has visited the website one or more times over the year in analysis. For example, if a visitor accessed the site once in May 2002 and then again in November 2002, then the visitor will only be counted once. While this is not an exact measurement due to the nature of anonymity on the Internet, it is a good number to evaluate a general trend. In 2002 there were 84,419 unique visitors. In comparison, 2003 had 173,076 unique visitors - that is an increase of 105%. City of Tigard Page 2 of 9 Friday, January 30, 2004 Hits Hits are the number of file requests the web server has received. The files include the HTML pages as well as images and other files. This number has of more technical significance as it helps identify the load the server can handle but it can also be used to indicate the total increase/decrease in volume caused by visitor trends. Hits Increased 19.1% from 2002 to 2003 indicating that the website was accessed more In 2003. Page Views Page views are the number of HTML pages viewed. In 2002, 844,087 pages were viewed. The page views for 2003 were 1,221,024. This is an increase of 44.7% from 2002 to 2003. CITIZEN CORRESPONDENCE Citizens are able to communicate with the City via feedback forms and Information request forms. The amount of correspondence sent via these forms can also be used as a measurement of citizen reliance on the website. Figure 2 shows that the total correspondence increased from 636 in 2002 to 944 In 2003 for an increase of 48.4%. This large Increase shows that the website is also a tool for citizens to ask questions. Total Citizen Correspondence 1,000 900 800 700 600 500 400 300 200 100 0 2002 2003 Figure 2: Total Citizen Correspondence Graph city of Tigard Page 3 of 9 Friday, January 30, 2004 • • • • • • Performed 2003'..-. The increased citizen reliance can be attributed to several factors but the most significant reason is the increase in information available through the website. Among the numerous additions and improvements the web team performed, the following had the most impact: • Built out Department Pages. Working with the various City departments, the web team has increased the amount of information available on the department pages. Public Works and Community Development added many new content sections over the year. • Created CIP Management Application. The new CIP Application gives Engineering staff the ability to add all CIP information to the website and update the information as the projects progress through each phase. Citizens and City staff can view project descriptions, funding amounts and sources, and run reports on the CIP information. httg://www.ci.ticiard.or.us/city hall/departm nts engineering/cip projects/ • CAP Section. A new CAP section has information regarding the City's Community Assessment Program. Citizens can find a CAP Map showing what CAP area they are in as well as a complete schedule of CAP Walks and the Citizens CAP Reports. http://www.ci.tigard.or.us/community/cap/default.asi) • Bull Mountain Annexation Section. As the result of a cross-departmental effort to provide information regarding the proposed annexation, citizens can find articles, FAQ's, and plan documents on the City website. http://www.ci.tigard.or.us/city hall/departments/cd/long range planning/bull mountain/defa ult.asp • Land Use Decisions. All land use decisions are now available via the website. httl2://www.ci.tigard.or.us/city hall/departments/cd/current planning/land use/ • Subdivision Proposals. Information regarding subdivision proposals is now posted on the website. Developer names and a map of the area are included. http://www.ci.tigard.or.us/city hall/departments/cd/current planning/subdivision proposals. aW • Management Staff Photos and Contact Information. Citizens can now find photos, email addresses and phone numbers for City management staff. • About Tigard. Visitors to the website can learn about Tigard by viewing the expanded About Tigard section. The section now contains information ranging from the arts to transportation and the new "Welcome Brochure." http•//www.ci.tigard.or.us/community/about tigard/default.asp New Contact/Information Request Forms. New forms, such as the "Report a Street Hazard" form, allow citizens to contact staff regarding specific issues. httl?://www.ci.tigard.or.us/city hall/departments/public works/streets/report hazard.asp • Cops in the Community. A new section on the Police Department home page highlights the various ways the Police Department is involved in the community. http://www.ci.tigard.or.us/police/default.asp • New Library Section Expanded. Various new items have been added to the New Library section. These included a weekly photo gallery showing the progress of construction and a live web-cam. Images from the live web-cam will be used to make a time-lapse video upon City of Tigard Page 4 of 9 Friday, January 30, 2004 completion of the library. htta //www. tgard or us/library/new library/default.aso Library Programs. All Library programs are now posted on the website with details about each program. Library patrons can now go to the website and find dates, times, locations, and registration information for the current programs. All the additions mentioned above expanded the content of the City's website thus offering citizens more reasons to visit the website. But to truly understand how much the website grew in the past year, a physical measurement of the website is required. Table 2 and Figure 3 below offer a good perspective of the physical growth over the past three years. The amount of files increased 129.5% and the amount of disk space usage rose 82.8% from 2002 to 2003. This analysis shows the overall increase in content and information available from the website. Due to this tremendous growth in size, the website was moved off of a shared hosting environment to its own dedicated server. The web administrator now manages the dedicated server and ensures that the server is secure and not open to attacks or intrusions. Table 2: Website Physical Growth % change .,~..4 enno 9fV1A n2 to 03 Number of Files 1328 2,438 5,595 129.5% Disk Space Usage (MB) 283 667 1,219 82.8% Website Physical Growth 6000 5000 - - - - 4000 - - - - 3000 2000 - - 1000 0 2001 2002 2003 .+-Numberof Files - -Disk Space Usage (MB) Figure 3: Website Physical Growth Graph City of Tigard Page 5 of 9 Friday, January 30, 2004 PLANS As the community grows more reliant on the City website as a source of information, the web team and City staff must work even harder to add more information to the website. As the website grows larger, the challenge will be maintaining the relevance and timeliness of content. In order to accomplish this, the web team will employ three new strategies: 1) Develop a content ownership and content expiration matrix. The matrix will list all content on the website and assign each piece of content to the responsible City staff person. If the content piece has time-sensitive information, an expiration date will be associated with the piece so the web team can review it and contact the content owner to obtain an update. 2) Empower City staff to update content. Staff will have the ability to upload committee agendas and make minor modifications to certain information. This will facilitate the maintenance of content updates and give the web team more time to perform more complex tasks. 3) Hold content and strategy meetings. A member of the web team will meet with department representatives on a scheduled basis to discuss possible improvements, additions and modifications to the website. These meetings will be designed to encourage dialogue that will lead to new content and features for the website. The new strategies outlined above will help the web team retain control of content quality and develop new content. GOALS Content additions developed in conjunction with departments will add more information to the website but the web team also plans to add a higher level of service to the website. Achieving a higher level of service requires adding applications and features to the website that allow for a two- way communication process between citizens and City staff. Therefore, included in the goals for 2004 are new applications that will raise the level of service as well as increase informational content: Launch a redesigned and restructured website. The backend for the new website will be completely revamped to allow for more growth and facilitate the addition of new applications and features. The new website will also have a new design which will feature a reorganization of the content structure to allow for great usability. Integrate the Online Parks Reservation System. The new online parks reservation will require links with the website. Create a Citizen Relationship Management System. This CRM will be the backbone for the new website. Citizens will be able to login to the website and fill out forms, request personalized information, and check the status on previous forms submitted. city of Tigard Page 6 of 9 Friday, January 30, 2004 • CAP Area Forums. The CAP Area Forums will give citizens the opportunity to speak with other citizens from the same CAP Area. City staff will be able to monitor and review the comments posted and address citizen concerns. Provide a live, online Tigard d to tot he website. Using that data, hetwebsit tIw Ilfdisplay Park will communicate weather the current temperature, wind speed, etc. • Create a kids' resource page on the Police website - 3unior Crime Fighters. This new section will provide crime prevention and safety information designed for kids. • Develop an online Neighborhood Watch Program database. The web team will work with the Police Department and GIS to provide hood Watch Program for their neighborhood, who will be able to find out if there is a Neighborhood their block captain is, and when the meetings take place. • Timely Research Links. Research Librarians will provide the web team with links to current events and other research links. The accomplishment of these goals will help take the City of Tigard website to the next level and services. new website's architecture ding cthese ommunication. promote a higher level of service through for two-way providing will serve as the central building block The website's growth over the past year is a positive sign that citizens are relying more on the website as a source of information. This year should see a continuation of that growth as we continue to add new features and content. Citizens a customer service tool increasing value of the website not only as an information resource but as Page 7 of 9 Friday, January 30, 2004 City of Tigard • • - • • Most Viewed Pages - 2003 Pa es Views Cit Home Pa a 181,761 Job Opportunities 118,815 Events Calendar 28,164 Search Page 25,395 Libra Home Pa a 22,823 Bid Advertisements 17,843 De artments Pa a 12,643 Police Home Pa a 12,324 Parks 9,578 GIS Online Maps 7,617 New to Ti and 7,571 Construction in Ti and 7,371 Communit Develo ment Code 7,208 Volunteer O ortunities 8,003 City Council Agendas 5,964 2 J 7 u Page 8 of 9 Friday, January 30, 2004 &12y of Tlysrd ~s Most Viewed Pages - 2003 200,000 180,000 160,000 - - - 140,000 - " 120,000 100,000 - - - 60,000 40,000 20,000 0 0 5 a~ m m ~5 m m ~y ~Qy ~a ~~a ao a~5 FOe~ Ga J``~0 5~ ,0~ 0~ (S0 G;~o ~oQ COQ oJ~ o~S"SJ Om~\J~'`~ G AG G Jo ~J Page 9 of 9 Friday, January 30, 2004 City of Tigard AGENDA ITEM # FOR AGENDA OF 3/9/04 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Joint Water Commission Water Service Agreement O~ rdinance I/~"/ PREPARED BY: Dennis Koellermeier DEPT HEAD OK _~!I~ nt1 Y MGR OK `N v ISSUE BEFORE THE COUNCIL Council to approve the first amendment to the Water Service Agreement and Joinder Agreement between the Joint Water Service Commission and the City of Tigard, which authorizes the Mayor to sign the Agreement on behalf of the Cities of Durham and King City and the Tigard Water District. STAFF RECOMMENDATION Staff recommends approval of the attached ordinance, which authorizes the Mayor to sign the Agreement. INFORMATION SUMMARY In an effort to achieve the City's goal of evaluating options for and acquiring a long term water supply, the City Council on December 16, 2003, approved entering into an agreement with the Joint Water Commission, consisting of the Cities of Hillsboro, Forest Grove and Beaverton, and the Tualatin Valley Water District. The City Councils of Durham and King City and the Tigard Water District Board of Commissioners, representing the unincorporated area, have recommended that the City execute the agreement on their behalf and authorize the Mayor to sign the Joinder Agreement, which will enable the City to continue to receive a current water supply and join in future analysis of water supply studies with the Joint Water Commission. Signing this agreement officially executes the Councils decision of December 16, 2003. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Current Council Goals and Visioning document identifies the desire to obtain a long term water supply and this step will provide continued opportunities for evaluation of options for a long-term water supply. ATTACHMENT LIST Ordinance FISCAL NOTES N/A AGENDA ITEM # q FOR AGENDA OF 3/9/04 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Downtown Task Force Expansion DEPT HEAD OK - "Il 1TY MGR OK Y01111 PREPARED BY: Jim Hendry ISSUE BEFORE THE COUNCIL Determine how to expand the Downtown Task Force for the FY 2004-2005 Transportation and Growth Management (TGM) Grant to include a balance of Downtown and citywide representatives. STAFF RECOMMENDATION Double the Task Force in size. Invite existing members to extend their commitment, and fill remaining appointments through the standard committee and board recruitment process. INFORMATION SUMMARY In May 2002, the City invited all Downtown business and property owners to an informational meeting to discuss how Commuter Rail could benefit Tigard's Downtown. Interested parties continued to meet, and Council formalized the Downtown Task Force in November 2002. Council charged the 12-member Task Force with three objectives (see.Attachment 3). The work was not anticipated to exceed 18 months. In 2003, the Task Force completed its first two objectives, issuing the "Recommended Design Elements for the Downtown Tigard Commuter Rail Station" document in Spring 2003. The Task Force also examined Downtown's existing land use and economic conditions to identify revitalization and economic development needs. For FY 2004-2005, the City has received a $113,000 Transportation and Growth Management Grant (TGM) from the state. The grant will be used to develop a Downtown Redevelopment Plan. City Council has expressed the need to involve more of the community in Downtown planning. In recognition of the complex nature of completing a redevelopment plan for the Downtown, Council needs to enlarge the existing Task Force to include additional citywide representatives. The current Task Force members have extensive knowledge of the Downtown. The enlarged Task Force needs to build upon all the work that has been completed thus far. The City Council needs to determine the Task Force's composition. Does it include existing Task Force members as well as citizens from throughout the community? OTHER ALTERNATIVES CONSIDERED 1) Retain current Task Force as is and re-appoint members for another term to complete a revised work program. 2) Expand current Task Force for a total of less than 24 members. Use the formal appointment process for new members. 3) Disband current Task Force. Establish a Downtown Citizen Advisory Committee through the formal appointment process for all candidates, including former Task Force members. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character and Quality of Life/Central Business District Goal #1, Provide opportunities to work proactively with Tigard Central Business District Association (TCBDA) businesses and property owners and citizens of Tigard to set the course for the future of the central business district. ATTACHMENT LIST Attachment 1: Resolution Acknowledging the Task Force's Accomplishments Attachment 2: Resolution Expanding the Task Force Attachment 3: Resolution 02-72 Attachment 4: Resolution 03-50 Amending Resolution 02-72 FISCAL NOTES N/A Attachment 3 CITY OF TIGARD, OREGON RESOLUTION NO. 02- -7-2-- A RESOLUTION TO FORM THE DOWNTOWN TASK FORCE AND APPOINT MEMBERS TO THE TASK FORCE. WHEREAS, Washington County and TriMet-along with Tigard, Beaverton, Tualatin, Wilsonville and other regional partners- are planning a Commuter Rail train system that would carry commuters from Wilsonville to Beaverton beginning in 2005; and WHEREAS, as part of those plans, Tigard would have a Downtown station; and WHEREAS, the Downtown Commuter Rail station will be located adjacent to the existing Transit Center and will front Main Street, thus bringing riders into Downtown; and WHEREAS, in May 2002, the City invited all Downtown business and property owners to a Commuter Rail informational meeting with project leaders Washington County and TriMet to discuss how Commuter Rail can act as a catalyst for other Downtown improvements; and WHEREAS, a consistent group of Downtown property and business owners and other interested parties met again in June, August and October to review the station-area plans, working closely with Washington County and TriMet to influence the Downtown station's development; and WHEREAS, one of the City Council's Goals is to plan for the Commuter Rail station; and WHEREAS, the City Council plans to also develop long-range plans for revitalization and economic development in the area; and WHEREAS, to recognize and support this group's work effort, Council suggested that the giuup be formalized as the Downtown Task Force. The Downtown Task Force shall consist of up to 12 citizen members. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Downtown Task Force following individuals: Chair; Brian Bishop; Martha Bist. Henderson; Chris Lewis; 1 Stevenson; Dr. David Torkko. is hereby established and its members shall consist of the City Councilor Craig Dirksen; Members: Carolyn Barkley; op; Alexander Craghead; Francine Gritzbaugh; Marland like Duyck (TVF&R); Mike Marr; Judy Munro; Mike RESOLUTION NO. 02 - 7L Page 1 SECTION 2: The Task Force will work closely with Washington County and TriMet to influence the station's development and appearance. The Task Force will also examine Downtown infrastructure improvements, including pedestrian and vehicular circulation, as outlined in Exhibit "A". SECTION 3: The Task Force will develop a workplan to address other revitalization and economic development needs of the area. SECTION 4: The timeline for this work in Section 1 is not anticipated to exceed 18 months. SECTION 5: The timeline for completion of the long range program will be developcd along with the workplan identified in Section 3. SECTION 6: This resolution is effective immediately upon passage. PASSED: This - 9-1p th day of-A/ 2002. a ,4r - City f d ATTEST: 5 a Deputy City Recorder - City of Tigard RESOLUTION NO. 02 - Page 2 Attachment q CITY OF TIGARD, OREGON RESOLUTION NO. 03-ffD A RESOLUTION AMENDING RESOLUTION 02-72 TO INCLUDE A TUALATIN VALLEY FIRE & RESCUE (TVF&R) REPRESENTATIVE ON THE DOWNTOWN TASK FORCE. WHEREAS, the City Council plans to develop long range plans for revitalization and economic development in the Downtown area; and WHEREAS, Resolution 02-72 was approved in November 2002, appointing the Downtown Task Force; and WHEREAS, the Downtown Task Force shall consist of up to 12 citizen members, including a representative of Tualatin Valley Fire & Rescue (TVF&R); and WHEREAS, Resolution 02-72 listed the TVF&R representative by name rather than by affiliation; and WHEREAS, the original TVF&R representative has since been transferred; and WHEREAS, amending Resolution 02-72 will eliminate future revisions if staffing changes again occur at TVF&R, NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: Section I of Resolution 02-72 shall be amended to read: "The Downtown Task Force is hereby established and its members shall consist of the following individuals: Chair: City Councilor Craig Dirksen; Members: Carolyn Barkley; Brian Bishop; Martha Bishop; Alexander Craghead; Francine Gritzbaugh; Marland Henderson; Chris Lewis; a representative of TVF&R; Mike Marr; Judy Munro; Mike Stevenson; Dr. David Torkko." SECTION 2: This resolution is effective immediately upon passage. 414- PASSED: This ~rday of Dr--PD)924_ 2003. e C-~L - City of Tigard Council iWessa,.gn } ATTEST: C-Iiytecorder - City of Tigard RESOLUTION NO. 03 - X-C) Page I Page 1 of 1 ~vr ci i'1 3e rk Cathy Wheatley - Re: Council Resolution/ March 9 Meeting - _.n . -.J' ..t ,Z:.. Y,.., Ur,+{. w•.!(.^'.1~t.-r .era..W1r.:6:f.:.tuu"A~~w.:L4Siw:u.w~o/s+•:-.:~.~~::+..1 From: Alexander B. Craghead <abcraghead@earthlink.net> To: "Barbara Shields" <barbaras@ci.tigard.or.us> Date: 3/8/2004 10:02 PM Subject: Re: Council Resolution/March 9 Meeting Barbara: On Monday, March 8, 2004, at 12:46 PM, Barbara Shields wrote: > This is just a short e-mail to let you know that the City Council will > be discussing ways to assist the Downtown Task Force in completing the > 20042005 Transportation and Growth Management Grant. This discussion > is scheduled for tomorrow evening. In recognition of the complex > nature of completing a redevelopment plan for the Downtown and the > Task Force's extensive knowledge of the Downtown, the resolution > states that all current Task Force members should be Invited to > continue serving on an expanded Task Force. Please pass on the following to the council if at all possible: Unfortunately, due to my work schedule, I will be in Portland all day and unable to attend Tuesday's meeting. I would, however, like to express my appreciation for the resolution, and for being able to be a part of this Task Force. I would like to add a few comments, speaking only as representing one member of that body. Firstly, we share the Council's concern for a need for swifter progress. Our delays, however, were not of our own desire, but were the result first of the Commuter Rail project's long process to receive funding approval, and second for the TGM Grant process, which is delaying our hiring of a consultant and entering the planning phase until this coming Summer. Secondly, there Is an eagerness for tangible progress. (As the Council knows, there have been a number of previous efforts, few of which reached a stage beyond paper plans.) There is a desire to see physical change in the near term, both to help jump-start the revitalization process, and as a display of confidence by the City that this will be an effort which will be pursued vigorously and to only one end only success. As such I recommend the Council consider the immediate implementation of some carefully chosen project as a symbolic cornerstone upon which to build future efforts. This Task Force has, despite it's delays, been the most diverse body to have ever undertaken this charge. Ironically, because of this diversity of views, we have made great progress towards a common vision. This body has, in short, restored my faith that such a process can bring about positive change within the downtown. Now, at this point of critical mass, and with careful action, I hope to see the Task Force and the Council work closely together to accomplish great things. Thank you again for your time and consideration, and I will take the liberty thanking you for this resolution on behalf of the Task Force. I would further like to extend an invitation to any Councilors who would like to see us in action to join us at any of our regular monthly meetings. Our doors are always open. Best regards, Alexander Craghead file://C:\Documents%20and%20Settings\Cathy.000\Local%20Settings\Temp\GW } 00008.H... 3/9/2004