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City Council Packet - 02/24/2004
On r ti al CITY OF TIGARD OREGON TIGARD CITY COUNCIL MEETING February 24, 2004 COUNCIL MEETING WILL BE TELEVISED 1A0fs1Donn&slCcpkt3 13125 SW Hail Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 MEE Item No. r For Council Meeting of 3 -23 -04 COUNCIL MINUTES TIGARD CITY COUNCIL MEETING February 24, 2004 Mayor Dirksen called the meeting to order at 6:30 p.m. All Council members present: Mayor Dirksen, Councilors Moore, Sherwood and Wilson. Also present: Councilor-select Woodruff • EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 6:31 p.m. pursuant to ORS 192.600 (1)(e) to discuss a real property transaction. Out of Executive Session at 6:48 p.m. • STUDY SESSION > PRESENTATION OF 2003 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND DISCUSSION OF NEW GOVERNMENTAL ACCOUNT STANDARD Finance Director Prosser, Financial Operations Manager Imdieke, and Senior Accountant Dawes were present to review the Financial Report and the new Governmental Account Standard. Senior Accountant Dawes reviewed the major changes in the financial report. > PRELIMINARY REVIEW - COMMUNITY GRANT APPLICATIONS Finance Director Prosser reviewed the Community Event Grant Requests. Requests were received for grants to Atfalati Recreation, Broadway Rose, City of Tigard Dog Park, Festival of Balloons, Tigard Blast, Tigard 4' of July, Tigard High Graduation Ceremony, Tualatin Riverkeepers, and the Tualatin Valley Community Band. The total dollar amount for all grants is under the target amount set aside for community events. After discussion, Council consensus was to forward the applications as presented to the Budget Committee for review. > UPDATE ON THE NEW LIBRARY Library Director Barnes and Project Manager Bahlman advised Council of the status of the new library construction, which remains on schedule and within budget. Amenities to the community room have been possible because of good experience for cost containment during construction. In addition, because the project is coming in under budget, subtle items, such as carpeting upgrade, have been possible. A Tigard City Council Minutes Page 1 Meeting of February 24, 2004 y 4F y s preliminary report on library furnishings will be presented to Council on March 9. New library tour for Council will be March 13. About 16 requests for proposals were mailed to potential coffee bar vendors. Library Director Barnes commented briefly on the importance of the WCCLS funding and the upcoming May levy. (See report during business meeting, Agenda Item No. 7) If the library building is done ahead of schedule, the opening of the new library might be delayed if the WCCLS levy fails. > ADMINISTRATIVE ITEMS The following items were reviewed with Council by City Manager Monahan. (Note some of these items were reviewed after the business meeting). a. Reviewed revised agenda: - Executive Session added on real property transaction (material sent in 2/20 newsletter) - Item 8 - Street Maintenance Fee - Item 10 - Resolution opposing formation of Electric People's Utility District - Item 11 Continue Discussion from 2/17 on Capital Improvement Program, Burnham Street - Discuss Metro Survey: Physical Attributes of a Community's Sense of Place - Consider Resolution opposing formation of Electric People's Utility District - Continue Discussion from 2/17 on Capital Improvement Program, Burnham Street b. Coffee Talk for February 26 has been cancelled. C. Distributed City Council Telephone Information d. Distributed Revised Tax Rate Table from Finance Director Craig Prosser e. Discussed membership on the Planned Development Committee (Resolution No. 04-08); Council consensus was that the Engineering/Developer representative could reside outside the City of Tigard. f. Distributed Information on the Resource Cities Program g. Discussed Joint Meeting with TTSD and City of Tualatin - April 5 - 6:30 P.M.., Tualatin Police Facility, 8650 Tualatin Road - Update on Construction Activity - Update on Visioning Program in City of Tualatin - Gang Activity Report h. Discussed Training Date on Land Use with Planning Commission. Consensus was to schedule this training on March 15 at 7 p.m. L MPAC Nomination - Councilor Wilson's name was offered for nomination to MPAC as the alternate member. Hillsboro, as the County's largest City, will Tigard City Council Minutes Page 2 Meeting of February 24, 2004 be sending out ballots to fill this position. Tigard staff has a call in to Hillsboro staff to check on the status. j. Calendar Review • March 3 - Coffee Talk - 7 p.m. (Jeanine Hill, 13746 SW 159th Terrace) • March 9 - Council Business Meeting - 6:30 p.m. • March 13 - New Library Tour - 9 a.m. - Meet in the Tigard Christian Church Parking Lot • March 15, 7 p.m. - Land Use Training with the Planning Commission • March 16 - Council Workshop Meeting - 6:30 p.m. • March 23 - Council Business Meeting - 6:30 p.m. • April 5 - Joint Meeting with TTSD and City of Tualatin City Council - 6:30 p.m. Study Session recessed at 7:26 p.m. 1. BUSINESS MEETING 1.1 Mayor Dirksen called the City Council az Local Contract Review Board to order at 7:32 p.m. 1.2 Roll Call: Mayor Dirksen; Councilors Moore, Sherwood, Wilson, and Woodruff 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda Items: None 2. CONSIDER A RESOLUTION APPOINTING THOMAS WOODRUFF AS TIGARD CITY COUNCILOR FROM FEBRUARY 24, 2004 THROUGH DECEMBER 31, 2004 The Mayor and Councilors thanked the eight excellent candidates who had applied to serve on the Council. Motion by Councilor Wilson, seconded by Councilor Sherwood, to adopt Resolution r No. 04-09. ? RESOLUTION NO. 04-09 - A RESOLUTION APPOINTING THOMAS WOODRUFF AS CITY COUNCILOR OF THE CITY OF TIGARD TO SERVE FROM FEBRUARY 24, 2004, UNTIL DECEMBER 31, 2004, TO COMPLETE THE UNEXPIRED TERM OF FORMER COUNCILOR CRAIG E. DIRKSEN The motion was approved by a unanimous vote of Council present: Mayor Dirksen - Yes Councilor Moore - Yes Tigard City Council Minutes Page 3 Meeting of February 24, 2004 a Councilor Sherwood - Yes Councilor Wilson - Yes Councilor Woodruff expressed appreciation to the Mayor and Council members for exhibiting their trust in him by selecting him to serve on the City Council. 3. ADMINISTER OF THE OATH OF OFFICE TO THOMAS WOODRUFF FOR THE POSITION OF TIGARD CITY COUNCILOR Mayor Dirksen administered the oath of office to Councilor Woodruff. 4. VISITOR'S AGENDA Bob Rohlf, 12430 SW North Dakota, Tigard, noted he was one of the applicants for the vacant Council position. Mr. Rohlf complimented the Tigard City Council on the process used and said he was pleased that eight people had "stepped up." 5. CONSENT AGENDA: Motion by Councilor Sherwood, seconded by Councilor Wilson, to approve the Consent Agenda as follows: 5.1 Authorize the City Manager to Sign an Intergovernmental Agreement for Mutual Aid, Mutual Assistance, and Interagency Cooperation among Law Enforcement Agencies 5.2 Authorize the Mayor to Sign an Intergovernmental Agreement, which Sets Forth the Shared Local Match of the Construction Costs and Maintenance of the Tualatin River Bicycle and Pedestrian Bridge 5.3 Appoint Katherine Meads to the Planning Commission - Resolution No. 04-10 5.4 Local Contract Review Board: a. Award the Contract for the Construction of the Fiber Optic Cable for the New Library to North Sky Communications, Inc. The motion was approved by a unanimous vote of Council present: Mayor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes Councilor Woodruff - Yes Tigard City Council Minutes Page 4 Meeting of February 24, 2004 6. UPDATE ON THE YOUTH ADVISORY COUNCIL Youth Advisory Council President Lindsey Boyce and Youth Advisory Council (YAC) members and officers (Rob Williams, Paul Iford, Afina Neunzert, and Jennie Chan) presented a report to the Council informing of the YAC's vision and mission statements, bylaws, committees/subcommittees and past and current events. Councilor Wilson asked that new member recruitment include students who live in Tigard and are in the Beaverton School District. After discussion, Mayor Dirksen made a motion that the City Council formally recognize the Youth Advisory Council and recognize Lindsey Boyce as the President of the Youth Advisory Council and identify that the President of the Youth Advisory Council serve as an ex-officio member of the City Council to sit with the City Council during Council meetings and participate in Council discussions. Councilor Woodruff seconded the motion. The motion was approved by a unanimous vote of Council present: Mayor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes Councilor Woodruff - Yes The YAC meets on the third Wednesday of the month and the Council was invited to attend these meetings. Adult volunteers to the YAC also present at the Council meeting were Connie Raemakers and Shelly Richards. 7. UPDATE ON THE PROPOSED LOCAL OPTION LEVY FOR WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES (WCCLS) Library Director Barnes presented the staff report and a PowerPoint slide presentation providing information about the levy. Washington County libraries are experiencing a significant increase in use. The Washington County Commissioners authorized placement of a five-year levy for library operations on the May 18 ballot after reviewing the projected needs for public library services in Washington County over the next five years. The fixed-rate levy would provide approximately 70 percent of operating funds for public libraries throughout Washington County. (Council rearranged the order of the agenda. Agenda Item 10 was heard after Item No. 7) Tigard City Council Minutes Page 5 Meeting of February 24, 2004 8. CONSIDER A RESOLUTION ESTABLISHING THE STREET MAINTENANCE FEE RATES City Engineer Gus Duenas presented the staff report and a PowerPoint slide presentation. Financial Operations Manager Imdleke was also present to note staff was working to have the street maintenance fee billing forms ready by April. City Engineer Duenas responded to a concern by Councilor Sherwood that the fee rate be reviewed after the first year, with the rates to be offset (reduced) when funds are received from the State. City Engineer Duenas noted that a rate review will be done by Council after the first year. (On file with the City Recorder is a memo dated February 20, 2004, from City Engineer Duenas regarding the consideration of state revenue received through legislation in setting street maintenance fee rates.) Motion by Councilor Sherwood, seconded by Councilor Woodruff, to adopt Resolution No. 04-12. RESOLUTION NO. 04-12 - A RESOLUTION AMENDING RESOLUTION NO. 03-25 BY AMENDING EXHIBIT A THERETO TO ESTABLISH THE STREET MAINTENANCE FEE RATES IN ACCORDANCE WITH CITY OF TIGARD ORDINANCE NO. 03-10. The motion was approved by a unanimous vote of Council present: Mayor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes Councilor Woodruff - Yes 9. LOCAL CONTRACT REVIEW BOARD (LCRB) PUBLIC HEARING - CONSIDER A RESOLUTION GRANTING AN EXEMPTION FROM COMPETITIVE SCREENING AND SELECTION PROCESS FOR DESIGN SERVICES ON THE 121ST AVENUE IMPROVEMENT PROJECT The public hearing was conducted. City Engineer Duenas presented the staff report and a PowerPoint slide presentation. There was no public testimony. There was brief LCRB discussion about the benefits of proceeding with the exemption (save costs and avoid delays). Motion by LCRB Member Moore, seconded by LCRB Member Sherwood, to adopt LCRB Resolution No. 04-02. Tigard City Council Minutes Page 6 Meeting of February 24, 2004 LCRB RESOLUTION NO. 04-02 - A RESOLUTION GRANTING AN EXEMPTION FROM THE COMPETITIVE SCREENING AND SELECTION PROCESS FOR DESIGN SERVICES ON THE 121ST AVENUE IMPROVEMENT PROJECT The motion was approved by a unanimous vote of Council present: Chair Dirksen - Yes Board Member Moore - Yes Board Member Sherwood - Yes Board Member Wilson - Yes Board Member Woodruff - Yes 10. CONSIDERATION OF RESOLUTION OPPOSING THE FORMATION OF ELECTRIC PEOPLE'S UTILITY DISTRICTS (PUD's) IN THE STATE OF OREGON Council was asked by PGE representative Judy Crafton to consider opposition to formation of Electric PUD's in Oregon. Councilor Wilson commented that it makes little sense to dismember a utility that is functioning well and fund a public takeover with uncertain consequences. Councilor Sherwood also noted the loss of resources if different facilities are "taken out." Councilor Moore advised that he would abstain from voting, advising that he has worked for PGE for the last 34 years. Tigard residents Alice Ellis Gaut and William iron requested that the Council delay consideration of the proposed resolution. Ms. Gaut said it was a "precipitous thing to being doing" at this point and requested additional time be allowed for public debate and for the Council to explain its position more fully. Mr. Iron noted this item was not shown on an earlier agenda and requested this item be postponed to a date certain to give the people of Tigard an opportunity to talk about this matter. Mr. Iron expressed concern that the proposed resolution was too broad. After discussion, Council members noted that they have been reviewing this matter for some time. In response to the suggestion that the Council consider whether or not it opposes formation of a PUD for each area when it appears on a ballot, Councilor Wilson said the Council's position is not geographically based; rather, he said he was concerned about the unknown consequences of cutting up the system. Mayor Dirksen said the timing for consideration of the resolution is now because of upcoming elections on this issue in Yamhill and Clackamas Counties. Mayor Dirksen said he was not opposed to PUD's, which he thought were usually created to meet the needs for under-served areas; however, he could see no benefits for these proposed PUD's. Tigard City Council Minutes Page 7 Meeting of February 24, 2004 Councilor Woodruff said he would also abstain from voting as a new member of Council. Motion by Councilor Wilson, seconded by Councilor Sherwood, to adopt Resolution No. 04-11. RESOLUTION NO. 04-11 - A RESOLUTION OPPOSING THE FORMATION OF ELECTRIC PEOPLE'S UTILITY DISTRICTS IN THE STATE OF OREGON. The motion was approved by a majority vote of Council present: Mayor Dirksen - Yes Councilor Moore - Abstained Councilor Sherwood - Yes Councilor Wilson - Yes Councilor Woodruff - Abstained (Street Maintenance Fees were considered after this item.) 11. DISCUSSION OF PROPOSED CAPITAL IMPROVEMENT PROJECTS FOR FISCAL YEAR 2004-05 AND DISCUSSION OF BURNHAM STREET (CONTINUED FROM THE COUNCIL WORKSHOP MEETING OF FEBRUARY 17, 2004) City Engineer Duenas reviewed the staff report and the PowerPoint presentation, which was also presented to Council at its February 17 meeting. Below are Council members' comments on the proposed projects: • Connect commuter rail parking to Burnham Street. • Hold off on ornate street lights in the downtown area. • Pleased to see shift in priorities in dealing with intersections. • Encourage undergrounding of utilities (discussed how the utility shares costs with the City). • Wait to do major items listed for the downtown until the study is completed, but continue to consider such items as curb outs, stop sign relocation, and portal signage. Mr. Duenas reported that Oregon Department of Transportation representatives will be present at the Council's March 16 Council meeting. ODOT representatives noted that a study referred to in a Council discussion during the February 17 workshop meeting, was not adopted. There is no funding available to assist in improving streets intersecting with state roads. Tigard City Council Minutes Page 8 Meeting of February 24, 2004 City Engineer Duenas presented information on Burnham Street. After Council discussion, consensus was to agree to a temporary resurface of Burnham Street and wait for major reconstruction until after the downtown study has been completed. 12. DISCUSS METRO SURVEY: PHYSICAL ATTRIBUTES OF A COMMUNITY'S SENSE OF PLACE Council discussed this agenda item at length. Concerns were expressed about how the questions were presented within the survey, which seemed to be phrased so that only positive comments would be possible, with no places to comment about some of the negative consequences. Council talked of its concerns with the minimum density requirements, parking standards, transportation connectivity issues, suburban vs. urban lifestyles ("not everyone is interested in the Pearl District"), inadequate dollars to compete with developers to purchase greenspaces property, and the need for Metro's assistance to develop and redevelop. It was noted that Tigard has a "main" street - it's called "Main Street" and the Farmer's Market event should be added to the responses. Staff will share Council's comments with Planning Commission. Alice Ellis Gaut noted she agreed with many of the Council's comments and to be candid with Metro. Ms. Gaut suggested that the survey be posted on the City's website. She said there are "district commercial centers in Tigard - all over everywhere." She said the only unique businesses are located in the downtown area, but the downtown lacked cohesiveness. 13. COUNCIL LIAISON REPORTS 14. NON AGENDA ITEMS 15. EXECUTIVE SESSION: None 16. AD]OURNMENT: 10:35 p.m. L r Gtr u--~ Catherine Wheatley, City Recorder Attest: a 71 D f a May r, City of Tigard Dater a3~aL---04 I:\ADM\CATHY\CCM\2004k04O2l O. DOC Tigard City Council Minutes Page 9 Meeting of February 24, 2004 Revised 2/20/04* TIGARD .CITY COUNCIL MEETING FEBRUARY 24, 2004 6:30 p.m. CITY OF TIGARD OREGON TIGARD-CITY HALL 13125 SW HALL BLVD TIGARD, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - FEBRUARY 24, 2004 page 1 AGENDA TIGARD CITY COUNCIL MEETING FEBRUARY 24, 2004 6:30 PM • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session pursuant to ORS 192.600 (1)(e) to discuss a real property transaction. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. • STUDY SESSION > PRELIMINARY REVIEW COMMUNITY GRANT APPLICATIONS > PRESENTATION OF 2003 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND DISCUSSION OF NEW GOVERNMENTAL ACCOUNT STANDARD > UPDATE ON THE NEW LIBRARY 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council 8T Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 8T Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. CONSIDER A RESOLUTION APPOINTING THOMAS WOODRUFF AS TIGARD CITY COUNCILOR FROM FEBRUARY 24, 2004 THROUGH DECEMBER 31, 2004 a. Staff Report: Administration Staff b. Council Discussion C. Council Consideration: Resolution No. 04 - COUNCIL AGENDA - FEBRUARY 24, 2004 page 2 3. ADMINISTER OF THE OATH OF OFFICE TO THOMAS WOODRUFF FOR THE POSITION OF TIGARD CITY COUNCILOR 4. VISITOR'S AGENDA (Two Minutes or Less, Please) 5. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 5.1 Authorize the City Manager to Sign an Intergovernmental Agreement for Mutual Aid, Mutual Assistance, and Interagency Cooperation among Law Enforcement Agencies 5.2 Authorize the Mayor to Sign an Intergovernmental Agreement, which Sets Forth the Shared Local Match of the Construction Costs and Maintenance of the Tualatin River Bicycle and Pedestrian Bridge 5.3 Appoint Katherine Meads to the Planning Commission 5.4 Local Contract Review Board: a. Award the Contract for the Construction of the Fiber Optic Cable for the New Library to North Sky Communications, Inc. • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 6. UPDATE ON THE YOUTH ADVISORY COUNCIL a. Staff Report: Administration Staff b. Council Discussion i i 7. UPDATE ON THE PROPOSED LOCAL OPTION LEVY FOR WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES (WCCLS) a. Staff Report: Library Staff b. Council Discussion COUNCIL AGENDA - FEBRUARY 24, 2004 page 3 k; 8. CONSIDER A RESOLUTION ESTABLISHING THE STREET MAINTENANCE FEE RATES a. Staff Report: Engineering Staff b. Council Discussion C. Council Consideration: Resolution No. 04 - 9. LOCAL CONTRACT REVIEW BOARD (LCRB) PUBLIC HEARING - CONSIDER A RESOLUTION GRANTING AN EXEMPTION FROM COMPETITIVE SCREENING AND SELECTION PROCESS FOR DESIGN SERVICES ON THE 121sT AVENUE IMPROVEMENT PROJECT a. Open Public Hearing b. Staff Report: Engineering Department C. Public Testimony d. Close Public Hearing e. LCRB Discussion 8i Questions to Staff f. Staff Recommendation g. LCRB Consideration: Local Contract Review Board Resolution No. 04 - 10. CONSIDERATION OF RESOLUTION OPPOSING THE FORMATION OF ELECTRIC PEOPLE'S UTILITY DISTRICTS IN THE STATE OF OREGON a. Staff Update - Administration Staff b. Council Discussion c. Council Consideration: Resolution No. 04- 11. DISCUSSION OF PROPOSED CAPITAL IMPROVEMENT PROJECTS FOR FISCAL YEAR 2004-05(CONTINUED FROM THE COUNCIL WORKSHOP MEETING OF FEBRUARY 20, 2004) a. Staff Update - Engineering Staff b. Council Discussion C 12. DISCUSS METRO SURVEY: PHYSICAL ATTRIBUTES OF A COMMUNITY'S SENSE OF PLACE I a. Staff Update - Community Development Staff r b. Council Discussion COUNCIL AGENDA - FEBRUARY 24, 2004 page 4 13. COUNCIL LIAISON REPORTS 14. NON AGENDA ITEMS 15. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 16. AD]OURNMENT I:\AD M\CATHY\CCA\2004\040224. DOC A COUNCIL AGENDA - FEBRUARY 24, 2004 page 5 Li 1~ AGENDA TIGARD CITY COUNCIL BUSINESS MEETING - STUDY SESSION February 24, 2004 - 6:30 p.m. 13125 SW Hall Boulevard, Tigard, Oregon The Study Session is held in the Red Rock Creek Conference Room. Enter at the back of Town Hall. The Council encourages interested citizens to attend all or part of the meeting. If the number of attendees exceeds the capacity of the Conference Room, the Council may move the Study Session to the Town Hall. 6:30 PM • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session pursuant to ORS 192.600 (1) (e) to discuss a real property transaction. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. • STUDY SESSION > PRELIMINARY REVIEW - COMMUNITY GRANT APPLICATIONS > PRESENTATION OF 2003 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND DISCUSSION OF NEW GOVERNMENTAL ACCOUNT STANDARD > UPDATE ON THE NEW LIBRARY > ADMINISTRATIVE ITEMS a. Review Revised Agenda - Executive Session added on real property transaction (material sent in 2/20 newsletter) - Item 8 - Street Maintenance Fee (material attached) - Item 10 - Resolution opposing formation of Electric People's Utility District (material attached) - Item 11 Continue Discussion from 2/17 on Capital Improvement Program, Burnham Street (material attached) - Discuss Metro Survey: Physical Attributes of a Community's Sense of Place - Consider Resolution opposing formation of Electric People's Utility District - Continue Discussion from 2/17 on Capital Improvement Program, Burnham Street b. Coffee Talk for February 26 has been cancelled. C. Distribute City Council Telephone Information d. Distribute Revised Tax Rate Table from Finance Director Craig Prosser e. Discuss membership on the Planned Development Committee (Resolution No. 04-08 attached) f. Distribute Information on the Resource Cities Program g. Discuss Joint Meeting with TTSD and City of Tualatin - April 5 - 6:30 p.m., Tualatin Police Facility, 8650 Tualatin Road - Update on Construction Activity - Update on Visioning Program in City of Tualatin - Gang Activity Report h. Discuss Training Date on Land Use with Planning Commission on one of the following Mondays at 7 p.m.: March 15 or April 19 Continued on next page... i. MPAC Nomination - Nick Wilson's name offered for nomination to MPAC as the alternate member. Hillsboro, as the County's largest City Is to be sending out ballots to fill this position. Tigard staff has a call in to Hillsboro staff to check on the status. j. Calendar Review • March 3 - Coffee Talk - 7 p.m. (Jeanine Hill, 13746 SW 159' Terrace) • March 9 - Council Business Meeting - 6:30 p.m. • March 13 - New Library Tour - 9 a.m. • March 15 - (Potential - date yet to be determined - training with Planning Commission, 7 p.m.) • March 16 - Council Workshop Meeting - 6:30 p.m. • March 23 - Council Business Meeting - 6:30 p.m. • April 5 - Joint Meeting with TTSD and City of Tualatin City Council - 6:30 p.m. Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body, which is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660(l) (a) - Employment of public officers, employees and agents, if the body has satisfied certain prerequisites. 192.660(l) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660(l) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660(l) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660(l) (e) - Real property transaction negotiations. 192.660(l) (f) - Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192-660(l) (g) - Trade negotiations - Involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660(l) (h) - Legal counsel - Executive session are appropriate for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660(l) (f) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the [ j affected person requests an open hearing. The standards, criteria and policy t directives to be used In evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an + opportunity for public comment. 192.660 (1) Public Investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public Investments. 192.660 (1) (k)- Relates to health professional regulatory board. i.%sdm%calny%cwmGV&nk sheet • a" session agandsaV004040224.doc p> CITY OF TIGARD Community Development Shaping A Better Community MEMORANDUM CITY OF TIGARD TO: City Council FROM: Jim Hendryx DATE: February 23, 2004 SUBJECT: Coffee Talk The Coffee Talk scheduled for Thursday, February 26th, has been cancelled. The hostess informed us that she only had 3 neighbors who could attend. Evidently, there is a different meeting scheduled for the neighborhood the same evening. The hostess said she will contact us closer to election time to schedule another Coffee Talk. 4 CITY COUNCIL TELEPHONE INFORMATION Councilor Work Phone 503-570-4406 Brian Moore Home Phone 503-620-6972 Spouse: Donna Fax Number (Bus) Emerg only 503-570-4420 / (Res) 503-603-0461 Cell Phone 503-849-7016 E-Mail Bus brian moore@pgn.com / brianm@ci.tigard.or.us Mayor Work Phone Craig Dirksen Home Phone 503-620-4829 Spouse: Jackie Fax Number (Res) 503-598-1191 Cell Phone 503-310-3659 Pager Number E-Mail Res dirksen.home verizon.net / crai d ci.ti ard.or.us Councilor Work Phone 503-443-6084, Ext.228 Sydney Sherwood Home Phone 503-293-0902 Fax Number Cell Phone 503-314-7723 Pager Number E-Mail s dne sher aol.com / s dne ci.ti ard.or.us Council President Work Phone 503-224-5238 Nick Wilson Home Phone 503-524-6377 Spouse: Suni Fax Number 503-224-5239 Cell Phone Pager Number E-Mail nick atlas-la.com / nick ci.ti ard.or.us Councilor Work Phone 503-533-6360 Tom Woodruff Home Phone 503-620-2500 Fax Number Cell Phone Pager Number E-Mail twoodr aol.com / tomes ci.ti ard.or.us City Manager Work Phone 503-639-4171, ext. 2406 Bill Monahan Home Phone 503-639-9702 Spouse: Linda Fax Number 503-684-7297 Cell Phone 503-805-3268 Pager Number E-Mail Res Nomar50R aol.com / Bus bill@ci.tigard.or.us Night Answer Phones FAX Numbers City Hall (Recording) 639-4171 City Hall 684-7297 Library (7:30 a.m. - 9:00 p.m.) 684-5886 Niche 639-6795 Operations 639-1554 Library 598-7515 -street, storm, sewer, water emergencies Police 684-5654 Police Department (7 a.m. -11 p.m.) 639-6168 Public Works 684-8840 Police Non-Emergency Dispatch 629-0111 Lledmklry counci lUty ccuna telephone hlonnaticn.doe 1:1ADMICITY COUNCILICITV COUNCIL TELEPHONE tNFORMATION,DOC Distr. City Councli, Exec Staff, Admin Staff 07123/04 Bill Monahan Revised Tax Rate table Page 1 From: Craig Prosser To: jfrewing@teleport.com Date: 2/22/04 4:56PM Subject: Revised Tax Rate table I just noticed that the tax rate table I sent you last Friday contained an error. The City + Bull Mountain 15 year option did not pick up the combined assessed value for both areas, and therefore continued to show the City-only projected tax rate. I have corrected that error, and I have attached a revised file to this e-mail. I apologize for any inconvenience this may have caused you. Craig Prosser Finance Director City of Tigard 503-718-2486 503-639-1471 fax craig@ci.tigard.or.us L j . D a J Draft City of Tigard + Bull Mountain $16,000,000 Est. Tax Impact on Average Debt Assessed Tax Rate Home Year Service Value per $1,000 $195,000 2005 $1,540,000 $4,529,115,912 $0.3400 $66 2006 $1,540,000 $4,080,237,795 $0.3774 $76 2007 $1,540,000 $4,243,447,307 $0.3629 $73 2008 $1,540,000 $4,413,185,199 $0.3490 $70 2009 $1,540,000 $4,589,712,607 $0.3355 $67 2010 $1,540,000 $4,773,301,111 $0.3226 $65 2011 $1,540,000 $4,964,233,156 $0.3102 $62 2012 $1,540,000 $5,162,802,482 $0.2983 $60 > 2013 $1,540,000 $5,369,314,581 $0.2868 $58 LO 2014 $1,540,000 $5,584,087,164 $0.2758 $55 2015 $1,540,000 $5,807,450,651 $0.2652 $53 2016 $1,540,000 $6,039,748,677 $0.2550 $51 2017 $1,540,000 $6,281,338,624 $0.2452 $49 2018 $1,540,000 $6,532,592,169 $0.2357 $47 2019 $1,540,000 $6,793,895,856 $0.2267 $46 Total $23,100,000 $899 Assumptions 1 Project Amount = $16,000,000 2 Bond Amount = $16,245,000 (Project Amount plus bond issuance costs) 3 Average Bond Interest rate = 4.75%a 4 Growth in Assessed Value = 4.0% (3% allowed by Measure 50 plus 1.0% for new construction) 5 Assessed value of average home rows 3% per year i i i I I 71 Draft City of Tigard + Bull Mountain $16,000,000 Est. Tax Impact on Average Debt Assessed Tax Rate Home Year Service Value per $1,000 $195,000 2005 $1,305,000 $4,529,115,912 $0.2881 $56 2006 $1,305,000 $4,710,280,548 $0.2771 $56 2007 $1,305,000 $4,898,691,770 $0.2664 $54 2008 $1,305,000 $5,094,639,441 $0.2562 $51 2009 $1,305,000 $5,298,425,019 $0.2463 $49 2010 $1,305,000 $5,510,362,020 $0.2368 $48 2011 $1,305,000 $5,730,776,500 $0.2277 $46 2012 $1,305,000 $5,960,007,560 $0.2190 $44 L 2013 $1,305,000 $6,198,407,863 $0.2105 $42 CO 2014 $1,305,000 $6,446,344,177 $0.2024 $41 N 2015 $1,305,000 $6,704,197,944 $0.1947 $39 2016 $1,305,000 $6,972,365,862 $0.1872 $38 N 2017 $1,305,000 $7,251,260,497 $0.1800 $36 2018 $1,305,000 $7,541,310,917 $0.1730 $35 2019 $1,305,000 $7,842,963,353 $0.1664 $33 2020 $1,305,000 $8,156,681,887 $0.1600 $32 2021 $1,305,000 $8,482,949,163 $0.1538 $31 2022 $1,305,000 $8,822,267,129 $0.1479 $30 2023 $1,305,000 $9,175,157,815 $0.1422 $29 2024 $1,305,000 $9,542,164,127 $0.1368 $27 Total $26,100,000 $816 Assumptions 1 Project Amount = $16,000,000 2 Bond Amount = $16,245,000 (Project Amount plus bond issuance costs) 3 Average Bond Interest rate = 5.00% 4 Growth in Assessed Value = 4.0% (3% allowed by Measure 50 plus 1.0% for new construction) l 5 Assessed value of average home rows 3% per year "r .i i Draft City of Tigard $16,000,000 Est. Tax Impact on Average Debt Assessed Tax Rate Home Year Service Value per $1,000 $195,000 2005 $1,540,000 $3,923,305,572 $0.3925 $77 2006 $1,540,000 $4,080,237,795 $0.3774 $76 2007 $1,540,000 $4,243,447,307 $0.3629 $73 2008 $1,540,000 $4,413,185,199 $0.3490 $70 2009 $1,540,000 $4,589,712,607 $0.3355 $67 2010 $1,540,000 $4,773,301,111 $0.3226 $65 E2 2011 $1,540,000 $4,964,233,156 $0.3102 $62 2012 $1,540,000 $5,162,802,482 $0.2983 $60 2013 $1,540,000 $5,369,314,581 $0.2868 $58 LO 2014 $1,540,000 $5,584,087,164 $0.2758 $55 2015 $1,540,000 $5,807,450,651 $0.2652 $53 2016 $1,540,000 $6,039,748,677 $0.2550 $51 2017 $1,540,000 $6,281,338,624 $0.2452 $49 2018 $1,540,000 $6,532,592,169 $0.2357 $47 2019 $1,540,000 $6,793,895,856 $0.2267 $46 Total $23,100,000 $909 Assumptions 1 Project Amount = $16,000,000 2 Bond Amount = $16,245,000 (Project Amount plus bond issuance costs) 3 Average Bond Interest rate = 4.75% 4 Growth in Assessed Value = 4.0% (3% allowed by Measure 50 plus 1.0% for new construction) 5 Assessed value of average home rows 3% per year CITY OF TIGARD, OREGON RESOLUTION NO. 04- 019 A RESOLUTION TO FORM THE PLANNED DEVELOPMENT CODE REVIEW COMMITTEE WHEREAS, the Tigard City Council determined that a review shall be conducted of the Planned Development Section of the Community Development Code, Section 18.350; and WHEREAS, to recognize and support this group's work effort, the Council has determined that the group will be formalized as the Planned Development Code Review Committee. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Committee will be comprised of • five people who live within the Tigard city limits • one person who will represent an environmental perspective • one person who will represent a building or engineering perspective • two current Tigard Planning Commission members SECTION 2: A Tigard City Council member shall be selected to serve as a liaison to the Planned Development Review Committee. SECTION 3: The Planned Development Review Committee is to review and to possibly recommend changes to the Planned Development Section of the Tigard Community Development Code; however, it is recognized that during the review process other Code sections may come to the Committee's attention, which could require revision. Before commencing on a review of Code sections other than the Planned Development section of the Community Development Code, the Committee shall first receive approval from the City Council. SECTION 4: This resolution is effective immediately upon passage. PASSED: This a day of • 2004. Mayor - ity o Tigard r ATTEST. i i City Recorder - City of Tigard N.mmpa" V4M12roWmd dw4Wopmad cc* mnad%@ mdw RESOLUTION NO. 04 - Page 1 ~ Yr 1 MEMORANDUM Administration CITY OF TIGARD ShapingA Better Community TO: Honorable Mayor and City Council i FROM: Bill Monahan, City Manage DATE: February 20, 2004 SUBJECT: Resource Cities Program Attached is a draft Memorandum of Understanding prepared by ICMA which illustrates our commitment to work with Samarinda and Balikpapan, Indonesia over the next eighteen months. Craig Prosser and I will be traveling to Indonesia on Thursday, February 26, 2004. We will spend one week working with the staffs of Samarinda and Balikpapan to finalize the work program for the coming months. I have also attached a copy of the December application we submitted which lead to approval of our extension request. During the upcoming visit, it is our objective to schedule three separate delegations to Tigard as well as three additional delegations to Indonesia. It is our assumption that the eighteen month program will be concluded in July or August, 2005. Craig and I return from Indonesia on Sunday, March 7. We selected this time period for travel to avoid missing a meeting of City Council. C: Craig Prosser i1adm\bi1NnemosVmayor 8 c62004Vesource cities program 022004.doc ~~tA BAIIKPAP N 1.EG1BILqy STRIP ow ~~~~~IlljllllllillllllllllliiiiiiiiiiiiI a►y~o c,,~WiI~VOR. t ~R~,S AN~~ M QF V~1D EMQRAND ARINQA, ~ M the city °l SAM AHAMAN pVERNMENT INQONESIA tj QA, INQpNES1A and N, TA SAMARIN it °l BA~IKpp,PA EMERINTAH KO n NMENT 01 t ~NESIA P da AN 1NQONESIA GpVER 1190 KpT A aNOY,? AP and EMERINTAH an pREGON, USA, P d pREGpN, IJSA City °f TIGARD, CITY of TIGARD, the JOT the M EMERINTAH dan CITIES PRpGRA P TANG NAt- RESp\)RGE rinda, we: TEN ITRpp,N KpTA INTERNATIO CH 2p0~ in Sama RpGRAM KE'M FIFTH day of MAR KERSASpNMA P on FRiDAY, the acti~n9 on T tahun dua o{ Samar od Wan samarinda• MARE bertanda Mayor the City gIN1A, am, yang 1 H ACHMAp p,MINS~ gehalj o 1AT, tan9ota Samarvnda, , k 3UN had +r" pad emPat be~emPat di K da daiam Samarin a ribu an ini: nam d'+ baWah ota n atas tang WaCIK uotuk da . Samarinda PGHMA,D M AX14S' be6%ndak ota H pemerintah K TRIP wwwwow~~ an, acting on G1B~t-R~ 5 0{ Mayor of B dala'm 2• IM Balikpa al1kpapan. DppD HpM1D: behalf ofD;ty H. anegara, behalf er, acting on Kutai Kart stria Bupat~ untuk a en Kutal Mana9 ar Oregon' ~D HpMID. hal l ama ni pbertindak Kabup oW he Clty of 119 IMD d, emerintah MO't4 2• ~H 11.1.IANl DSP Kaftanegaca 3 W f -tigard dalam City o dan atas Hager' ard, City Ma be indak ow untuk of Tlg REED AM MDNpHANna ini pemerintah 3 W1Lt1 AG (IRCp) is ma USP program ement oregon, Cities County Manag c Resource City States pgen y AST ; ~ The InCeaaty the lntematwnal the United ded b B~ 'Sep ;RCpI s,OrIs to n(ICMP,),' pment NSPIDI n program ( City. Ass ationsl D eats i ource Cites tional City dark for Inter' 1 govemm ubGc tonal Res Interns atria Maya to assis enterimproving pstion '(he Interns rin oleh the adalah velopment of the IRCp are manage democratic particip 2 den uraging de gang Wa diseationcyl lotAlnternational De - 9thening muand a co Managemeet Assod States Pg adalah tren0* delivery the united ram Kemi traan K° citzens and the City of USP1D) meningkatkan by thelr Indonesia an e on, USA, ( a IRCp atau prop men gkakokrasampuen of Samarinda, o#.I;Bard, Oregon, over W tujuan emerintah daera kem deng 2• Bah mernbantu emen Kota,rciptanya dem 3Whereas, the Conesia and the City Cities to each unicipal untuk an, Ind as ResOurcen the techfilcal Health, kemampuandrin m aendoron9 to grilikpap an an, masyarakat• City of ~igara have agree d to months, spec' \\lNater, Educa pela y kan warga K°ta Ssmarlnds dan Kernitra the next a feria meUbat program da am ent Energy' Wa pemerlntah itra dala►r management, andlor Bah kat untuk b bu an mendstalarr b'►darimsi to ngsu Vie[ EnvirOnm ba 3• telah sep3 dalam AS kota d Sum Kota (;RCPT manalemenn pen9elolasn ha, teknls it Bersih da - pelayar'isip si Masyarakat, pair, pa e-CWtSILITY STRIP 4. Bahwa Pemerintah Kota Samarinda dan City of Tigard 4. Whereas, the City of Samarinda, Indonesia and the City of telah mengembangkan suatu Rencana Kerja untuk bidang- Balikpapan, Indonesia and the City of Tigard, Oregon, USA, bidang manajemen Kota untuk diterapkan melalui upaya have resolved to develop a technical Action Plan for kerjasama diantara dua Kota. specific municipal management projects to be implemented through the cooperative effort between the cities 5. Bahwa Pemerintah Kota Samarinda dan City of Tigard sebagai mitra Kota juga telah memasukkan dan 5. Whereas, the City of Samarinda, Indonesia and the City of mengembangkan keterkaitan secara luas dari warga dan Balikpapan, Indonesia and the City of Tigard, Oregon, USA, anggota masyarakat melalui kemitraan, termasuk lembaga as Resource Cities have resolved to include and encourage pendidikan, lembaga swadaya masyarakat, dan sektor- links between a wide spectrum of citizens and community sektor publik atau swasta lainnya. members through this partnership, including educational institutions, non-governmental organizations (NGOs), and 6. Bahwa selanjutnya, Pemerintah Kota Samarinda dan City other public and private sectors of the community, including of Tigard telah sepakat untuk melaksanakan program but not limited to, participation in ICMA's National kemitraan Kota melalui IRCP dalam masa 18 bulan Innovative Practices Conference and sponsoring a Best tersebut atas dukungan USAID/ICMA, untuk membangun Practices Seminar to be held at a local venue. hubungan yang berkelanjutan antar keduanya. 6. Whereas, the City of Samarinda, the City of Balikpapan, Demikian kesepahaman ini dibuat dan ditandatangani di Indonesia, and the City of Tigard, Oregon, USA, have Samarinda pada hari dan tanggal tersebut di atas dalam rangkap committed to continuing their Resource Cities partnership 4 (empat), dan masing-masing mempunyai kekuatan hukum beyond the initial 18 month period of USAID/ICMA support, yang sama. to form a sustainable link between their communities Whereas, this Memorandum of Understanding is agreed to and signed in Samarinda on aforementioned day and date, in 4 (four) copies and are all valid and have the same legal acknowledgments. s. NTAN KOTABAt-IKpAPAN OOOL- pEMERI WatiWota, TA SAMARI►ypA QEMERINjAWa© ota, N. OWAID HpNpD H. ACHMpD pM►NS C\V OF TiGp,RD City Manager„ MONpI.►AN W►LL1AM BiGG _ ►CMA program Manager ID DEG Deputy pireotor, CAROL BpRTI. asSS►Cp.TuLODO December 4, 2003 Building Institutions for Good Governance CI I i OF TIGARD Carol Bart], Program Manager Graha Iskandarsyah 5t' Floor OREGON A Iskandarsyah Raya No. 66 C, Kebayoran Baru Jakarta Selatan 12160 - Indonesia Re: Extension request - City of Tigard, Oregon and Samarinda, Indonesia Dear Carol, Thank you for the opportunity to apply for a two-year extension to the Resource Cities Program. Tigard would be honored to have the opportunity to continue to work with ICMA and the City of Samarinda. Over the past 20-plus months, a unique four-party partnership took place that benefited Tigard, Samarinda, Washington County, and Kutai. We would like to continue the partnership with Samarinda for the next two years. The results of our initial efforts have been impressive, continuation will allow us to strengthen the positive results of the program so that the improvements made will truly become institutions for good governance. Our successes have been founded on developing expertise on citizen involvement, mediation skills, accounting and budgeting, and assessment of environmental needs - waste, recycling and natural resources. Development of professionalism of the key personnel for Samarinda and Kutai who have participated has been impressive. During the most recent Tigard visit to Samarinda, we were struck by the fact that so many of the suggestions and examples of good governance that we have suggested over the past 20 months have been implemented and/or are being i discussed with conviction. i For example, we have consistently stressed the need for bringing environmental education and awareness to children in the earliest levels of education. Providing children with new ideas which they can carry forth through their educational careers has unlimited potential. Many examples exist in the U.S. - recycling, anti-smoking, appreciation of nature - trees, rain forests, streams - which can be demonstrated in Samarinda. During our recent trip, we consistently heard Samarinda officials stress their agreement and commitment to devote resources to early education. We saw evidence that they are carrying out their commitment with action. r Over the next two years, together we would work on increasing citizen involvement, focused on improving the health and environmental capabilities of the Samarinda community. Our earlier partnership has allowed us to gain knowledge of history, facilities, personnel, and opportunities. We have developed strong working relationships and personal friendships. Our mutual respect is evident and our commitment to future success extremely strong. We would be honored to have the opportunity to continue our successful relationships enhancing the capabilities of Samarinda while strengthening each of our management teams. The benefits we have each gained to date have been far beyond our expectations from when we first met in February 2002. We hope to continue our excellent record of success. Sincerely, William A. Monahan City Manager .J 13125 SW Hall Blvd.; 11gard, OR 97223 (503) 639-4171 TDD (503) 684-2772 L iCMA/USAID INTERNATIONAL RESOURCE CITIES PROGRAM PROGRAM EXTENSION REQUEST DECEMBER 5, 2003 CITY OF TIGARD, OREGON, USA & CITY OF SAMARINDA, INDONESIA BACKGROUND In February 2002, the cities of Samarinda, East Kalimantan and Tigard, Oregon signed a partnership agreement and developed a work plan designed to assist Samarinda with some of the critical issues they faced. The goals (which are bulleted and results of this partnership are highlighted below: ■ Develop an Improved citizen participation process based on communication between the citizens and city staff using more effective means. Educate all city staff on present city vision and how to involve the citizens in the evaluation and update of the vision. Results: During the partnership efforts, Samarinda and Tigard determined it would be more beneficial to adjust the focus of this goal to address water related issues rather than the city vision. The water and wastewater systems needs became a major focus. Among the topics discussed were: maintenance, planning & funding, addressing water loss prioritization for equipment replacement; possible American Water Works Association (AWWA) partnership; and recreational opportunities in the watershed area. Other than water, a city budget committee was formed comprised of citizens and council members to provide a process for two-way communication with citizens. Train key management staff in all city departments in effective dispute resolution and communication techniques. Results: Samarinda staff was trained to effectively communicate with others (staff members, citizens and councilors) and they demonstrated an understanding of the benefits of improved citizen participation, learned how to communicate more effectively and developed a better method to determine how and when to best involve citizens in a process. People of influence in the Samarinda governing system (Busman Ya'qub and Soeykno Soedirman) spent one week participating stateside in intensive training to develop mediation skills with some emphasis in training the trainer. This is an area that needs more work, but to-date has been very effective. Using the vision as a starting point, initiate a program where city j employees meet with the public and facilitate communication on the vision and how it will be evaluated and updated. Results: Samarinda staff was trained to effectively communicate with others though the focus of the discussions was not vision but that of water, city budgeting and solid waste recycling. Develop and adopt a citizen involvement process for all city departments which calls for obtaining input on projects and plans, reporting issues, plans and successes and reports back to the public at least annually through the budget process on department performance. Results: Samarinda staff was trained to effectively communicate with others and a council/citizen budget committee process was developed as a way to initially develop stronger skills in this area. Ali Fitri Noor, Samarinda's Finance Director, worked with Tigard in developing measurable and useful performance measures for inclusion in the annual budgets. ■ Develop an in-house training program to Improve Samarinda accounting practices with emphasis on double-entry accounting. Train Samarinda accounting staff in best accounting practices with a focus on double-entry accounting. Results: Samarinda provided English-enhancement training for their accounting staff and Tigard provided "train the trainer" programs and double entry accounting information. Samarinda staff presented the in- house training to their accounting staff with Tigard assistance on-site. This was highly successful with Samarinda then taking the lead regionally to train other cities. Other areas of change were: digital spread sheets were introduced to Samarinda to assist with reconciliation processes; between a bank in the US and one in Indonesia software was provided to Samarinda to better develop financial reporting information. Develop a catalog of all possible revenue sources that may be available for use in Samarinda. Provide training and discussion to assist Samarinda• staff in selecting an option or options that would work best in Samarinda. Assist Samarinda staff in developing a work plan for the adoption of the chosen option or options. Results: A catalog of possible revenue sources was not developed. However, a variety of Government Finance Officers Association (GFOA) and International City/County Managers Association (1CMA) 6 documents were provided to Kutai by Washington County, Oregon with i the understanding they would translate them there and then provide a copy to Samarinda. Samarinda has not received this yet. Tigard did, however, assist & train Faturrahman Alhinduan, Director of Water Supply Institution in Samarinda, Muhammad Saili, Secretary of Samarinda, and Fauzi Jailani, Council Member in rate development methodologies and implementation strategies, investor-owned utility structure/finance, as well as specific rate methodologies for a water utility. Primary and secondary school curriculum on water conservation was also provided for Samarinda school teachers. f ■ Create a solid waste recycling program and initiate education of the community on the benefits and practices of recycling. Design a recycling program aimed at household customers of the Sanitation Department as well as businesses and non-profits. Results. Samarinda staff was trained in the concepts of Tigard's recycling, solid waste collection and transportation operations. During citizen involvement training sessions, education of children in the elementary grades was stressed as a way to provide a basis for cultural education/change. After those training sessions, this goal was modified by Samarinda and Tigard to focus on recycling training and education through the school system. , During 2002-03, a new requirement was instituted by Samarinda to require recycling training in the schools. Tigard and Washington County provided samples of grade-specific curriculum for Samarinda to use in developing their program. There was also discussion about recycling education in the school system being Important not only for solid waste but for water quality (tied to the partnership exchange with, State of Oregon to cleanup the Mahakam River), saving the Orangutan, and other environmental efforts in East Kblimantan. w initiate the recycling program citywide. Results: Samarinda staff was trained in the concepts of Tigard's recycling, solid waste collection and transportation operations. After the initial training, Samarinda determined they were more interested in continuing the efforts with education of the children to achieve a long- term cultural change rather than starting a formal or required recycling program at this time. ■ Items outside the Partnership program that were accomplished through the 18-month relationship. Application of performance budgeting. Results: Samarinda received training and printed materials about performance budgeting. A. short list of best management practices was discussed and Samarinda is looking to implement these budget strategies. i~ i i PHASE II PARTNERSHIP APPLICATION The Cities of Samarinda, East Kalimantan and Tigard, Oregon would like to extend their Indonesian - U.S. Partnership to further develop efforts in citizen involvement, recycling, water conservation education and water system management and operations. Leadership The members of the Tigard City Council demonstrated their commitment and willingness to participate in the program with adoption of a resolution on December 2, 2003. A copy is attached. In addition, Council President Craig Dirksen has indicated that he is interested in participating in a delegation to Samarinda. Councilor Dirksen participated as a citizen facilitator and member of the Tigard Budget Committee before he was elected to the Tigard City Council. His background and expertise would be useful in continuing the training of Samarinda Council and citizens in citizen involvement techniques. The Mayor and citizens of Samarinda and the Samarinda Council have a very high commitment and willingness to participate in the program and are ready to allocate their budget for the success of the program. The Mayor and Council members have demonstrated this,commitment during the past twenty months through their participation in training and events in Samarinda and as delegates to Tigard. Management As in Phase I of the Samarinda/Tigard partnership, the City of Tigard will provide the best technical, professional resources available to work with Samarinda's elected officials and staff. In some cases, they will come from other agencies such as the City of Beaverton's Dispute Resolution Center for mediation training and Murray Smith and Associates (MSA) for water system development. Both have generously contributed their resources to the initial program. In fact, MSA's principal, Phil Smith, donated seven business days to the most recent exchange. His business partner, David Liebrandt, is enthusiastic about being part of a future delegation to Samarinda. David has taken part in training of Samarinda officials during the latest delegation to Tigard. Mike Miliucci, Director of the Beaverton Dispute Resolution Center, is equally enthusiastic about contributing as part of a delegation to Samarind;5. Mike and his staff provided a full week of training to Samarinda officials in June 2003 and would assist in training a larger group of officials in Samarinda. Other Tigard officials who have participated in the past will again be available to assist. The list of officials includes the City Manager, Assistant to the City Manager, Finance Director, Public Works Director. Assistant Public Works Director, Financial Operations Manager, and Senior Management Analyst. Also as in Phase 11, the overall partnership would be managed for Tigard by the City Manager, William Monahan with various components managed by department directors and management staff. Vision The City of Samarinda faces a number of critical issues including water system management and a need for effective citizen participation programs to provide for two way communication in the decision making process. The focus for the next phase of the partnership would be to take on one major Issue facing Samarinda water management and operation and to further develop citizen participation programs to equip Samarinda's citizens, elected officials and staff to work together to resolve critical issues in the future. In addition, Samarinda recognizes the importance of the watershed of the Mahakam River. Tigard is interested in helping to facilitate meetings of local governments that impact the Mahakam. To assist in this effort, Tigard will enlist the assistance of Clean Water Services (CWS), the Washington County based wastewater and storm water public utility that is protecting water resources in Oregon's Tualatin River Watershed. CWS is known for innovative storm water, flood management projects, water quality, stream enhancement projects, and fish habitat protection. CWS has won national awards for communication efforts to educate citizens on how the community's investment in the Tualatin River has paid off for a healthier river and cleaner water. A recent award-winning video demonstrated how the Tualatin River is managed today to protect the water resource needs of the growing community. The City of Tigard is an active participant in CWS's programs and is featured in the award-winning video. In summary, Samarinda's vision of a cleaner source of drinking water from the Mahakam River certainly can become a reality. Tigard and its local resource partners (MSA and CWS) can contribute to the effort bringing demonstrated expertise and results. Community In the prior exchange, the Samarinda community participated in development of Samarinda's plan for five years. The planning process was adopted from Kabupaten to the City of Samarinda. In the budgeting process, there was community involvement through the legislative body in what Samarinda called the public consultation process. In development projects in Samarinda, legislative members together with the executive body, go to the public and gain some opinions and information from the local community about the implementation of these projects that are taking place in their area. To improve the community participation, the local government established many working groups or forums to intensify the participation process from the community and other stakeholders that focus on particular areas (e.g., Water Forum, Working Group of Mahakam River, etc.) In Tigard, other community organizations have participated. In Phase I of the partnership the City of Beaverton Dispute Resolution Center staff provided several days of mediation training. The Center has served Tigard for several years as its neighborhood community mediation program. The Samarinda delegations made presentations to two local Rotary clubs. Staff from the Tigard-Tualatin School District provided training to delegates on curriculum development. Delegations from Samarinda also toured the Clean Water Services sewerage treatment facilities, the Pride Disposal recycling center and the Joint Water Commission's water treatment facilities and dam. Citizen Participation In Phase II of the partnership, the City of Tigard proposes to expand the citizen participation training for Samarinda to include more staff and elected officials in mediation and dispute resolution training by the City of Beaverton Dispute Resolution Center staff and Council President Dirksen. In addition, the City of Tigard proposes training to expand the education provided to school children on water conservation, recycling, mediation and participation in a democracy. No Significant Barrier There are no foreseen trends or issues that will distract either Samarinda or Tigard from optimal participation in the program. Both cities have a record of adapting schedules or program components to maximize availability, interests and skills of specific participants. Sector of Technical Interest The areas that Samarinda and Tigard wish to cooperate in for Phase II are water management, education and citizen participation. The City of Samarinda is in need of a watershed management plan as a step toward ensuring clean safe drinking water is available to citizens. The City of Tigard would bring qualified professionals together to work on a plan with Samarinda staff and citizens. This commitment includes bringing outside professionals from the City of Beaverton, Clean Water Services, and Murray Smith and Associates, among others. The education component, as noted earlier, would focus on teaching young school children about water conservation, recycling and citizen participation in a democratic government. The citizen participation efforts would be expanded to include more Samarinda staff and some residents in dispute resolution and mediation training to provide skills for the community to participate in decision making on current and future critical issues. Communication between Partners and ICMA The Cities of Samarinda and Tigard have a record of preparing quality information and delivering it on time in Phase 1. In addition, regular communication has and will take place. English language and electronic communication capabilities Many staff members of Samarinda speak English and have experience qualifying and preparing them for training. The City of Samarinda has a website and access to e-mail for staff. All Tigard staff and agency partners speak English and have daily access to e-mail. During Phase I, several Tigard staff answered questions and provided support to Samarinda staff through email. Demonstratable results The results from activities undertaken during Phase 1 of the program are summarized in the Background Section of this response. Level of contribution In the past in kind commitment in the future During Phase I of the exchange City of Tigard staff and agency partners contributed almost 1,030 hours with Samarinda delegations in Tigard. Tigard staff and consultants contributed over 600 hours in Samarinda. Samarinda staff contributed at least a similar amount of hours both in Indonesia and Tigard. Diversi We have been advised that we don not need to respond. Submitted by: William A Monahan City Manager City of Tigard, Oregon NdrnbWNira{t0p71carW b"dm4• swm,.h j&G r t ~t ^~:i,Y l AGENDA ITEM # S~tt[Lc 1 5cs sw r) I FOR AGENDA OF February 24, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Initial Review of Community Event Grant Requests PREPARED BY: Craig Prosser DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Review applications for Community Event Grants and give preliminary direction as to which grants should be included in the FY 2004-05 Budget. STAFF RECOMMENDATION Review grant requests and give preliminary direction on applications to be funded. INFORMATION SUMMARY Each year, the City solicits applications from community organizations for grants for the following fiscal year. The City has received nine applications by the February 2 deadline. The City also anticipates receiving an application from The Tigard Festival of Balloons, but as of February 11, that application has not been received. Assuming the Festival of Balloons requests $10,000 (as provided in the City sponsorship resolution), the total funding requested is 000 in direct contributions. An additional $94,900 is provided as in-kind support by the Public Works Department. (In kind support information from the Police Department is still under development.) According to the funding policy of the Budget Committee set in prior years, $50,595 is available for these grants. On December 18, 2001, Council approved three resolutions guaranteeing base funding to three sponsored community events - Festival of Balloons, Broadway Rose and Tigard 41h of July. Together the guaranteed funding for these three events is $27,500. After removing the guaranteed funding requests, a total of $23,095 remains to be distributed amongst the seven other applicants. The total amount requested from these applicants is $21,500. Any unallocated community event grant funds can either be reserved for the General Fund, or could be used for additional Social Service Grant funding. Social Service agencies have requested a total of $103,600 in grant funding. Only $85,050 is available for these grants. The Social Services Subcommittee of the Budget Committee will be reviewing Social Services grant requests on Feb. 19. Staff is requesting that the Mayor and Council review the event requests and give recommendations on which requests should receive full, partial or no funding. The final funding decisions will be made at the Budget Committee meetings in May. i 0 OTHER ALTERNATIVES CONSIDERED This is a preliminary review only. Final funding decisions and exploration of alternatives will be made at the Budget Committee hearings in May. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY NA ATTACHMENT LIST Summary chart of Community Event Grant requests 9 Community Event Grant Applications (application from the Festival of Balloons not received by 2/11/04) FISCAL NOTES Requests total $51,550. Requests will be funded from the FY 2004-05 General Fund budget. City of Tigard FY 2004-05 Community Event Grant Requests 2/19/2004 Target (based on proportional share of policy set-aside) = $50,595 FY 2000-01 FY 2001-02 FY 2002-03 FY 2003-04 FY 2004-05 A enc Actual Actual Actual Budget Requested Recommended Art Resources of Tigard (ART) Direct $0 $0 $3,750 $0 $0 In-Kind' Afalati Recreation District/Tigard Recreation Assoc. Direct 0 0 0 5,000 5,000 In-Kind' 46,000 Broadway Rose Direct 10,000 10,000 10,000 10,000 10,000 In-Kind' 600 City of Tigard Dog Park Direct 0 0 0 400 450 In-Kind' 13,000 Festival of the Balloons Direct 10,000 10,000 0 10,000 10,000 In-Kind' 30,500 Tigard 40th Birthday Direct 0 2,000 0 0 0 In-Kind' Tigard Blast Direct 0 5,000 5,000 5,000 5,000 In-Kind' 1,100 Tigard 4th of July Direct 7,500 7,500 7,500 7,500 7,500 In-Kind' 3,200 Tigard High Graduation Ceremony Direct 500 500 750 1,000 2,000 In-Kind' Train Days Direct 4,000 0 0 0 0 In-Kind' Tualatin Riverkeepers Direct 1,710 2,000 2,000 2,000 2,500 In-Kind' 500 Tualatin Valley Community Band Direct 1,250 1,850 1,850 1,850 2,000 In-Kind' Total Direct $34,960 $38,850 $30,850 $37,350 $39,000 $0 In-Kind' $0 $0 $0 $0 $94,900 $0 'Public Works only. Data from other departments coming (2111/04) •:z a= Oil r CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503-639-4171 FY 200405 COMMUNITY EVENTS FUNDING REQUEST Due: February 2 2004 Event Name: Cook Park Concession Stand Address: 17005 SW 92nd Ave City, State, Zip: Tigard, OR 97224-5530 Contact Name: John R. Anderson Telephone Number: 503-590-5356 E-mail address: iranders99C&comeast.net 1. Request (express in whole dollar amounts only) Cash $5,000.00 III-Kind Services (use of City property, City staff support, $ etc. Please explain the services requested on a separate sheet) Total Request $5,000.00 2. Purpose of Funding Request: To help offset the annual payment made per "Second Amendment to Agreement Between the City of Tigard and Atfalati Recreation District", section 1.1. Atfalati Recreation District has committed to repay the City of Tigard over a ten-year period of time. 3. How will this event benefit the Tigard Community? The new Cook Park Concession Stand and adjoining baseball/soccer fields enhance the recreation opportunities for the youth of Tigard. The new facilities provide a safe, clean, ? and desirable environment for children and their families. 4. How many Tigard residents do you anticipate participating in this event (or these events)? The annual attendance at Cook Park for baseball and soccer games/practices/tournaments is estimated to be 30,000. For example, a single Saturday/Sunday game weekend for soccer will bring upwards of 1,000 people (450 players PLUS 500-750 parents and other relatives) into the Park. 5. Please submit the following information with this request: a. Detailed budget, including FY 2003-03 actual expenditures, FY 2003- 04 Adopted Budget, and FY 2004-05 Proposed Budget. The Budget should identify beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. b. Audit report or financial statements for the last fiscal year.** C. Articles of Incorporation.* d. 501(c)(3) status.* e. Organization Bylaws* * Information not required if it has been submitted at least once in the last five years. Lack of adequate financial information could result in denial of request. An electronic version of this application is available by contacting Heather Block at h eath eK&ci. tieard.or. us t~ THEATRE COMPANY January 29, 2004 Craig Prosser, Finance Director City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Board of Directors Dear Craig, Susie Bell Copytronix We have already sent you our 2004 Community Events Funding request but we would David Bake like the budget committee to consider this request in addition to the $10,000 in operating Sun Microsystems support. Diana Burke Bank of the West Here at The Broadway Rose we are looking forward to this fall's debut of our pla}' reading series. We are exploring holding this event at the brand new Tigard Library. It is Rorie Leone a perfect space for play reading events and we hope to draw members of the community Washington Mutual to the new facility. The dates we have slated are September 26th, October 24th and Sharon Maroney November 21 st. The Broadway Rose The Broadway Rose, as a Community Sponsored Event, would like to request a waiver of George Mead fees for the selected dates of the community room. The City of Tigard has shown interest Mead Cf01p in supporting the efforts of The Broadway Rose as evidenced by its consistent and much Bill Monahan appreciated financial support over the years. Our new play reading series would "give City of Tigard back" to the community by providing the only cultural activity of its kind in the area. We William L Nothstne would market the event as a chance for the community members to hear new plays as Washington Mutual well as to get to know the new facility. We are hoping that our event would showcase the community room to other organizations in the community who may then decide to rent it Barbara Pearson for their future events. Pearson Financial Harvey Platt This new series will not only provide entertainment, and bring in much needed funds for Platt Electric Supply The Broadway Rose with our minimal admission, but it will provide a venue for our local residents to come together, interact, and feel part of our community. We will also Dan Yates showcase local performers as actors. The Portland Spirit Lisa Francdini We are looking for ways to move toward our long-term goal of performing year round. River West This past year The Broadway Rose surveyed its audience and there was an overwhelming Acupuncture enthusiasm for year-round productions. By donating the community room to The Broadway Rose you will be helping us near our year-round goal. Sincerely, Dan urphy General Manager P.O. Box 231004 *Tigard, OR 97281 - 503-620-5262 - Fax 503-670-8512 - www.broadwayrose.com e~1I AAN 'l THEA TRE COJanuary 14, 2004 Craig Prosser, Finance Director City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Board of Directors Dear Craig, Susie Bell Copytronix First of all, The Broadway Rose would like to thank you again for your continued David Burke support of our theatre company over the past several years. We are thrilled that Sun Microsystems our company is able to continue to grow and flourish despite the difficult Diana Burke economic environment facing the arts in Oregon. Bank of the West Rorie Leone We are please that we can continue to offer an increasing variety of cultural Washington Mutual opportunities to our community. This year we have added a Fall play reading series along with our Mainstage Summer Season, Cabaret Line-up, and Children's Shows. We pride ourselves in the high artistic quality of the productions that we The Broadway Mdway y Rose e R offer the residents and visitors of the Tigard area. George Mead Mead Group If you have any questions regarding this application, please don't hesitate to call Bill Monahan Sharon Maroney at 503-603-9862. Thank you for your past support and your city ofTxwd consideration of this application. Wilfiarn L Nothstine Washington Mutual Sincerely, Barbara Pearson Pearson Financial c Harvey Platt Sharon Maroney Platt FJectdcSuppy Artistic Director Dan Yates The Portland Spirit P.O. Box 231004 • Tigard, OR 97281 • 503-620-5262 • Fax 503-670-8512 • www.broadwayrose.com ~ s CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503-639-4171 FY 2004-05 COMMUNITY EVENTS FUNDING REQUEST Due: February 2, 2004 Event Name: Broadway Rose Theatre Company Address: PO Box 231004 City, State, Zip: Tigard. OR 97281 Contact Name: Sharon Maroney Telephone Number: _503) 603-9862 E-mail address: brtcsm@aol.com 1. Request (express in whole dollar amounts only) Cash $10,000 In-Kind Services (use of City property, City staff support, $_0_ etc. Please explain the services requested on a separate sheet) Total Request $10,000 2. Purpose of Funding Request: The Broadway Rose Theatre Company requests funds from the City of Tigard in order to continue to provide Tigard residents with high quality, professional theatre while maintaining our mission of keeping ticket prices affordable for local residents. The 2004 Summer Season includes the Broadway musical thriller, Jekyll & Hyde, My Way:A va Musical Tribute to Frank Sinatra, They're Playing Our Song, a romantic musical comedy, and two children's shows: Sleeping Beauty and Puss In Boots (rights pending). j Three children's theatre camps will also be offered again this season. 23 3 "Who would want to live in a community where there was no theater, no movie J house... if all you have, is a place to work and go home, and nothing else, then alcoholism is going to go up, vandalism is going to go up and the youth are not going to stay there. So it is all a part of making the community a better place to live." -Conrad Pearson 3. How will this event benefit the Tigard Community? In 2003 our single ticket sales decreased slightly we believe due to the overall economic downturn in the state of Oregon, but already, advanced season ticket sales for the 2004 summer season are up by 30%. The partnership between the City of Tigard and the Broadway Rose clearly continues to be productive! In the absence of a local recreational center, we are finding that an increasing number of Tigard youth are turning to the Broadway Rose for summer employment or recreational opportunities. In response, we have added a third summer camp for this year and may increase the number of high school youth we employ. At the same time, we are still exploring Tigard properties in hopes of finding a permanent space that will allow us to offer classes and performances year-round. As the demographic of Tigard changes we believe that our programming will directly benefit the city by providing safe opportunities for youth recreation, a recognizable store-front to attract out-of-town visitors, and more opportunities for Tigard citizens to come together as a community in the shared experience of enjoying professional theatre. Your investment of $10,000 will bring us considerably closer to those goals. 4. How many Tigard residents do you anticipate participating in this event (or these events)? Last year approximately 13,000 people attended our 2003 Summer Mainstage Season and Children's Programming. Of these, we estimate that 25% were Tigard residents. We expect the same for our upcoming 2004 Season. Our season was and will continue to be advertised effectively through the Cityscape newsletter and new season ticket subscribers continue to find our organization through this publication as well as through our other local advertising venues. Our largest audience base if from the city of Tigard. 5. Please submit the following information with this request: a. Detailed budget, including FY 2003-03 actual expenditures, FY 2003- 04 Adopted Budget, and FY 2004-05 Proposed Budget. The Budget should identify beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. b. Audit report or financial statements for the last fiscal year.** C. Articles of Incorporation.* d. 501(c)(3) status.* e. Organization Bylaws* * Information not required if it has been submitted at least once in the last five years. Lack of adequate financial information could result in denial of request. An electronic version of this application is available by contacting Heather Block at heath e!a ci. tiQard or. us 3:28 PM Broadway Rose Theatre Company 01/14M Cash Basis Profit & Loss January through December 2003 TOTAL Ordinary InconWExpense Income Annual Boat Event Income 6,414.50 Camp Income 7,090.75 Concession Incorne 2,846.00 Corportate Incorne 42,370.00 Entertainment Income 400.00 Orarnts 90,100.00 Individual Donations 33,312.48 Program Advertising tncorne 720.00 Rdit Incorne 2,330.00 Shipping & Handling ktcorne 8.00 Souvenir Sates 1,142.00 Ticket Sales 222,683.67 Total Mtcome 409,417.40 Expense Administrative Expense 83,726.96 Bank Service Charges 4,924.02 Boat Expenses 455.57 Camp Counselors 2,450.00 Company Amenities 1,561.41 Concession Expense 1,611.67 Developrnent 6,015,26 Ertertakxnent Income Wages 390.00 insurance 16,566.65 ktemet Expense 3,241.80 Marketing Expense 43,718.99 Miscellaneous 50.00 Office Supplies 6,759.50 Organizational Dues & Expenses 4,572.75 Payroll Taxes 42,977.69 Postage and Delivery 1,975.83 Professional Fees 4,960.00 Program Expense - Artistic Expenses 215,782.83 Rertal Expense 4,323.00 L Repairs & Maintenance 390.00 r Souviner Expense 1,046.18 9 Staff Education 638.00 Telephone 4,811.68 a Travel & Ent 3,392.91 Utilities 229.24 j Total Expense 456,571.94 J Net Ordinary Income -47,154.54 Other Income/Expense lnterest ktcorne 561.06 Total Otter Income 561.06 other expense Otter Expenses 441.00 Total Other Expense 441.00 Net Other htcorne 120.06 Net income -47,034.48 The Broadway Rose Theatre - 2004 Proposed Budget Ordinary Income/Expense Income Annual Boat Event Income 10,400.00 Camp Income 9,700.00 Concession Income 3,050.00 Corportate Income 61,900.00 Grants 52,850.00 Individual Donations 32,096.00 Program Advertising Income 5,500.00 Raffle Income 2,280.00 Shipping & Handling Income 8.00 Interest Income 660.00 Souvenir Sales 950.00 Ticket Sales 245,000.00 Total Income 424,394.00 Expense lrN-Knd Donations Administrative Expense 78,967.22 37,000 Audit 4,000.00 Bank Service Charges 5,706.78 Camp Counselors 2,300.00 Company Amenities 430.00 Concession Expense 1,704.00 Development 4,872.00 $ 1,500.00 Insurance 18,450.00 Internet Expense 700.00 Marketing Expense 43,805.00 Miscellaneous 430.00 Office Supplies 2,040.00 Organizational Dues & Expenses 3,446.00 Payroll Taxes 44,910.00 Artistic Program Expense 211,985.00 Space Rental Expense 4,308.00 $ 25,000.00 Souviner Expense 500.00 Telephone 4,750.00 Travel Ent 880.00 Utilities 210.00 Total Expense 434,394.00 $63,500.00 Amount Requested The City of Tigard $10,000 PAULY, ROGERS AND CO., P. C. e CERTIFIED PUBLIC ACCOUNTANTS • 12700 SW 72ND AVENUE • TIGARD, OREGON 97223 • (503) 620-2632 FAX (503) 684-7523 January To the Board of Directors The Broadway Rose Theatre Company Tigard, Oregon LtiDEPENDEN- 7 AUDITORS' REPORT We have audited the accompanying statement of assets, liabilities, and net asses-cash basis of The Broadway Rcse Theatre Company (a nonprofit organization) as of December 31, 2002, and the related statement of receipts and disbursements for the year then ended. These financial statements are the responsibilit-,- of the Theatre's management. Our resz;cr-sibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the united States of a-e ica. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financia I statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting f±e amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used a-^-d si=Lftant estimates made by management, as well as evaluating the overall financial statement presentation. We believe :~Ir- our audit provides a reasonable basis for our opinion. Ls described in dote 2, the Company's policy is to prepare its financial statements on the basis of ca :-h receipts and disbursements; consequently, certain revenue and the related assets are recognized when received rather tha: %-n!n earned, and certain expenses are recognized when paid rather than when the obligation is incurred. Accordingly, the accompanying financial statements are not intended to present financial position and results of operations in conformity win h accounting principles generally accepted in the United States of America. In our opinion the financial statements referred to above present fairly, in all material respects, the assets, liaoiii--;ts, and net assets of The Broadway Rose Theatre Company as of December 31, 2002, and its receipts and disbL,rsem-.-Ls ~r the year then ended, on the cash basis of accounting described in vote 2. PAULY, ROGERS AND CO.. P.C. -1- MMM~ THE BROADWAY ROSE THEATRE COMPANY TIGARD, OREGON ASSETS, LIABILITIES AND NET ASSETS (CASH BASIS) For the Year Ended December 31, 2002 2002 ASSETS: Current Assets: Cash in Bank 5 42,114 Other Assets: Long-Term Investments 69,469 Total Assets S 111,583 LIABILTTTES AND NET ASSETS: Unrestricted Net Assets S 111,583 Total Liabilities and Net Assets 5 111,583 _r n . 4 u J The accompanying notes are an integral part of this statement. -2- THE BROADWAY ROSE THEATRE COMPANY TIGARD, OREGON STATEMENT OF RECEIPTS, DISBURSEIv1ENTS AND NET ASSETS For the Year Ended December 30, 2002 RECEIPTS: Interest S 937 Camp Admissions 7,775 Concessions 3,417 Corporate Donations 31,775 Fundraising 4,955 Foundation Grants 66,730 Government Grant 25,830 Individual Contributions 26,443 Program Advertising 630 Promotions 3,828 Refunds 2,891 Souvenir Sales 1,678 Ticket Sales 277,900 Miscellaneous 14,379 Total Receipts S 489,230 i i i i i i The accompanying notes are an integral part of this statement -3- Y .i THE BROADWAY ROSE THEATRE COMPANY TIGARD, OREGON' STATEMENT OF RECEIPTS, DISBL'RSEIViENTS AND NET ASSETS For the Year Ended December 31, 2002 DISBC: RSE"vfENTS: Ad-- iinistrative Expenses: dntinistrative Salaries S 70,002 Other Wages 3,645 Dues 2,720 Office 6,981 Postage 10,119 Printing 10,865 Rent 10,090 Staff Development 525 Telephone 5,124 Travel 3,309 Advertising 30,044 Fundraising 3,796 Bank Fees 4,216 Auddons 1,909 Insu_-ance 19,180 Camp 2,163 Productions: Cabaret 133 Cinderella 5,354 Planting Idiots 29,495 Forever Plaid 28,561 GI Holiday Jukebox 31,129 How to Succeed 400 Jack & the Beanstalk 6,194 I-Vill Rogers Follies 99,790 Other Production Expenses: House Manager 1,100 lousing T7 Production Manager 3,678 Taffetas 100 Taxes 39,#90 Concessions & Souvenirs Supplies 3,166 Ro valties 185 Re "rands & Miscellaneous 51100 Total Disbursements 438,787 C Cha-,oe in Net Assets 50,443 a Begir=-ng Net Assets 61,140 i Ending Net Assets S 111,583 The accompanying notes are an integral part of this statement -3A- THE BROADWAY ROSE THEATRE COMPANY 7~ NOTES TO FNANCIAL STATEMENTS 1. GENER--kL DESCRIPTION OF ORGANIZATION The Broadway Rose Theatre company is an Oregon nonprofit corporation established in 1991 to provide residents of Washington County and surrounding communities access to professional theatre by ;maintaining affordable ticket prices and commitment to high production standards. 2. SLAIMARY OF SIGNIFICANT ACCOUNTING PRI\CIPLES Basis of Accounting The accompanying financial statement has been prepared on the cash basis of accounting, which is a comprehensive basis of accounting other than accounting principles generally accepted in the United States of America. Under the cash basis, the only asset recognized is cash, and no liabilities are recognized. All transactions are recognized as either cash receipts or disbursements, and noncash transactions are not recognized. The cash basis differs from accounting principles generally accepted in the United States of America primarily because the effects of outstanding receipts and liabilities unpaid at the date of the financial statements are not included in the financial statements. Financial Statement Presentation Financial statement presentation follows the recommendations of the Financial Accounting Standards Board in its Statements of Financial Accounting Standards (SFAS) No. 117, Financial Statements of Not-for-Profit Organizations. Under SFAS No. 117, the organization is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets. There are no restricted assets. Use of Estimates The preparation of financial statements in conformity «ith accounting principles generally accepted in &.e 'United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from these estimates. Income Taxes The Organization is exempt from federal and state income tares under Internal Revenue Code Section L 501(c)(3) and Oregon Revenue and Taxation Code Sew :on 17.229(a). C Advertising Advertising costs are expensed as incurred. Advertising expense for 2002 was S30,044. 3 -4- THE BROADWAY ROSE THEATRE COMPANY NOTES TO FINANCUL. STATEMENTS 3. CASH AND INVESTLvIENTS Cash at December 31, 2002 consists of -)00- Bank of the West Checking $ 42,114 Bank of the West Money Market 69.469 Total $ 111.583 The Company considers all highly liquid investments with a maturity of one year or less to be cash equivalents. Long-term investments are usually held longer than one year. 4. DONATED SERVICES The Theatre receives a significant amount of donated services from unpaid volunteers who assist in fundraising and special projects. No amounts have been recognized in the statement of activities because the criteria for recognition under SFAS No. 116 have not been satisfied. 5. FIXED ASSETS The Tlieatre does not recognize any fixed assets on its financial statements. The materials used to construct stages and other production materials are treated by the company as expenses at the time of acquisition. 6. RELATED PARTIES The Theatre leases the space for its business office from a company owned by one of the members of the board of directors. The space is leased for $2,400 per year. CITY OF TIGARD, OREGON 13125 SNP HALL BLVD. TIGARD, OREGON 97223 503-691-4141 FY 2004-05 COMMUNITY EVENTS FUNDING REQUEST Event Name: City of Tigard Dog Park Community Events Address: 11689 SW Wilton Avenue City, State, Zip: Tigard, OR 97223 Contact Name: Julie W"ittmann Telephone Number: 503-590-4997 1. Request (expenses in whole dollar amounts only) Cash $ 450 In-kind services $ 0 Total Request $ 450 2. Purpose of Funding Request: Off-leash dog parks are an important aspect in the scope of what our city offers its residents. The response to our programs in the 2003-2004 fiscal year has been greater than anticipated. The funding we are requesting allows the off-leash dog parks to continue to provide the residents with safe areas where dogs and owners can play and socialize. The Committee's activities included events to raise awareness about the dog parks and owner responsibilities, as well as written information on canine education. We have developed and distributed educational material about canine behavior, children and dogs, and other dog park related information. The educational material has been well received by park users and shared with other dog parks in the greater Portland area. Dog Days of Tigard: This is a celebration of the off-leash dog parks established by the City of Tigard. The 2004 event will also be used to raise funds for a memorial bench for the late Mayor Griffith, who was a strong supporter of the dog parks and personally enjoyed Potso Park. Additional fundraising is targeted for more canopies to provide shade and weather protection as well as improved methods for dispensing water in the dog parks. Requested funds are for: printing of fliers and posters, decorations, refreshments, K9/agility demonstrations, basic dog obedience training and education. $175 Tigard Blast: Participation in the Tigard Blast parade. Requested funds are for: printing of fliers and posters, balloons and bandanas, dog treats. $35 Halloween Dog Party: Requested funds are for: printing of fliers and posters, decorations, refreshments, 3 prizes. $150 Canine 103: Continuing Educational information; proposed topic "When Puppies should come to dog parks". Funds requested for printing of fliers, posters, and handouts. $30 Canine 104: Continuing Educational information; proposed topic "Dog Park Etiquette". Funds requested for printing of fliers, posters, and handouts. $30 Canine 105: Continuing Educational information; topic to be determined from list of eight pertinent topics. Funds requested for printing of fliers, posters, and handouts. $30 3. Requested additional information: a. Fiscal Year 01-02 (July 1, 2001 - June30, 2002) Revenue (Contributions to the Dog Park Trust Account) $285.28 Expenditures by Parks Department from Trust $ (101.36) Expenditures by in-kind donations from committee ($312.16) Fiscal Year 02-03 Revenues (Contributions to the Dog Park Trust Account) $1,203.87 Expenditures by Parks Department from Trust $ (594.71) Expenditures by Tigard Dog Park Committee $ (39.52) Expenditures by in-kind donations from committee $(330.00) Fiscal Year 03-04 (as of January 25, 2004) Revenues (Contributions to the Dog Park Trust Account) $633.78 Expenditures by Parks Department from Trust $ (0) Expenditures by Tigard Dog Park Committee from Trust $ (740.39) e Fiscal Year 03-04 (as.of January 25, 2004) continued Revenues (City Grant Funds) $400.00 Expenditures by Tigard Dog Park Committee from Grant $(388.83) Expenditures by in-kind donations from committee $(221.00) Fiscal Year 04-05 Proposed Budget Revenues (Contributions to the Dog Park Trust Account) -$500 Expenditures $ 800 b. Audit report or financial statement for last fiscal year: see attached from Roger Dawes, Senior Accountant, City of Tigard Finance Department C. Articles of Incorporation: None d. 501 (C) (3) status: None CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGAR.D, OREGON 97223 503-639-4171 FY 2004-05 • COMMUNITY EVENTS FUNDING REQUEST Due: February 2, 2004 Tigard 4 of July Celebration Event Name: Tigard 4`h of July, Inc., 12420 S.W. Main Street Address: Tigard, Oregon 97223 City, State, Zip: Mike Marr Contact Name: 503-624-2975 Telephone Number: E-mail address: mikemarr@gte.net 1. Request (express in whole dollar amounts only) Cash $ 7,500.00 In-hind Services (use of City property, City staff support, $ 1,600.00 etc. Please explain the services requested on a separate sheet) Total Request $ 9,100.00 2. Purpose of Funding Request: See letter attached 3. How will this event !benefit the Tigard Community? 4. How many Tigard residents do you anticipate participating in this event (or these events)? Tigard 4th of July, Inc. A Not for Profit Corporation FIN 93-1031978 (503) 624-2975 First Bank of Tigard Building 12420 S. W. Main Street Tigard, Oregon 97223 January 29, 2004 Mr. Craig Prosser Finance Director City of Tigard 13125 S.W. Hall Blvd. Tigard, Oregon 97223 Dear Craig, The Board of Directors of Tigard 4th of July, Inc., a Non Profit Corporation, submit this letter with enclosures as our Funding Request for the Fiscal Year 2004 - 2005. To the criteria for funding, we submit the following comments: (1) The Tigard Old Fashioned 4th of July Celebration is primarily for Tigard area residents; we do not advertise outside of the area. (2) This event is open to all citizens, with the only restrictions being no alcoholic beverages, no smoking, and no personal fireworks. (3) We stress a family oriented type of celebration on this annual event, with effort to provide quality entertainment, a family/community style picnic atmosphere, and public opportunity to participate at no cost (unless they should desire to purchase snacks at very reasonable prices, the proceeds going toward the subsequent year's event). (4) With seventeen annual events successfully accomplished (first was in 1987), we feel a that the event has proven to be valuable to the community, and very affordable for the city and the citizens attending. a (5) As with item (4), the Board of Directors feel that our success for seventeen years, and the records we have kept, demonstrate an ability to reach our goals and keep within j reasonable budget commitments. (6) Financial Statements are annually prepared and submitted. r Craig Prosser City of Tigard January 29, 2004 Page 2 (7) The Funding Request per our previous agreements with the City of Tigard are based upon the encouragement of other sources of revenue. We hope you find the information contained herein to be adequate for the City's budgeting purposes. We also hope you look forward to enjoying each year's event as much as we look forward to putting it on. Last year, the City of Tigard approved an award of $ 7,500.00 for the 2003/2004 fiscal year. We will be seeking some or all of the $ 7,500.00 in June of 2004. For the fiscal year 2004/2005, the Board of Directors of Tigard 4`h of July, Inc. requests $ 7,500.00 in contribution from the City of Tigard. This is the same as was approved last year and we find it to be an adequate amount to ensure the success and continuation of the 4`h of July Celebration. With regards to City in-kind contributions, we have identified the following impacted areas: Public Works - If the City Public Works personnel prepare the fireworks firing trench; I have been previously advised that the estimated cost is $ 400 (1999 $ subject to indexed adjustment). Police Department - The Police Department is advised of the event and incurs an estimated $ 1,200 (1999 $ subject to indexed adjustment) of cost for what primarily is traffic control after the event. Officers are present during the event more for public relations than for any policing requirements. We support the Officers presence, making some very important contacts with the citizens and youth in pVicular. Administration - Insurance for the event previously was accomplished by a rider to the City's existing policy. Loreen Mills advised that there was no additional charge for this rider. Tigard 4`h of July, Inc. purchased liability insurance from the fireworks supplier for the 2003 event. Should have questions about any of the above, please contact me for assistance. Sincerely, R. Michael Marr Treasurer RMM/dbm Enclosures CC: Board Members s Y. y 5♦ oil TIGARD 4TH OF JULY, INC. Statement of Assets, Liabilities, & Fund Balance (Unaudited) December 31, 2003 Current Year 12 Mo. Period To Date 1000 ASSETS 1450 Cash - Non Interest Bearing 1451 Petty Cash 298.18 298.18 1452 General Checking Account (2,338.86) 2,034.37 1460 Savings & Temp. Investments 1461 Savings 0.00 0.00 1470 Accounts Receivable 1471 Accounts Receivable 0.00 0.00 1476 (Uncollectable Allowance) 0.00 0.00 1480 Pledges Receivable 1481 Pledges Receivable 0.00 0.00 1486 (Uncollectable Allowance) 0.00 0.00 1490 Grants Receivable 1491 Grants Receivable 0.00 0.00 1500 Recievables from Related Parties 1501 Receivables from Directors 0.00 0.00 1510 Other Receivables 1511 Notes Receivable 0.00 0.00 1516 (Uncollectable Allowance) 0.00 0.00 1520 Inventories For Sale or Use 1521 Inventories For Sale or Use (142.50) 0.00 1530 Prepaid Expenses / Deferred Charges 1531 Prepaid Expenses 0.00 0.00 1540 Investments - Securities 1550 Investments - Assets 1560 Investments - Other 1570 Equipment 1571 Equipment 0.00 0.00 1576 (Accumulated Depreciation) 0.00 0.00 1580 Other Assets TOTAL ASSETS (2,183.18) 2,332.55 2000 LIABILITIES 2600 Accounts Payable & Accrued Exp L 2601 Accounts Payable 0.00 0.00 2610 Grants Payable 2611 Grants Payable 0.00 0.00 2620 Revenue Designated (Future Per.) 2621 Revenue Designated 0.00 0.00 2630 Loans from Related Parties 2631 Loans from Directors 1.88 0.00 U 2640 Mortgages/Notes Payable 2641 Notes Payable 0.00 0.00 2650 Other Liabilities 2651 Other Liabilities 0.00 0.00 - - Total Liabilities 1.88 0.00 1 TIGARD 4TH OF JULY, INC. Page 2 Statement of Assets, Liabilities, & Fund Balance (Unaudited) December 31, 2003 Current Year 12 Mo. Period To Date 3000 FUND BALANCES 3670 Current Funds 3671 Unrestricted Funds 0.00 0.00 3676 Restricted Funds 0.00 0.00 3680 Equipment Fund 3690 Endowment Fund 3700 Other Fund 3710 Capital Stock or Trust Principal 3711 Capital Stock 0.00 0.00 3720 Paid In or Capital Surplus 3730 Retained Earnings /Accumulated Income 3731 Retained Earnings > 01101/2003 0.00 (4,513.85) 3732 Current Earnings > 12/31/2003 2,181.30 2,181.30 Total Fund Balance 2,181.30 (2,332.55) TOTAL LIABILITIES & FUND BALANCE 2,183.18 (2,332.55) (0.00) (0.00) Footnote: Excess ice Cream Bars and Popsicles donated to DARE Summer Camp Footnote: Footnote: 2 E- TIGARD 4TH OF JULY, INC. Statement of Revenue & Expense (Unaudited) December 31, 2003 Current Year 12 Mo. Period To Date 4000 INCOME 4010 Contributions, Gifts, Grants 4011 Direct Public Support (1,272.31) (1,272.31) 4012 Indirect Public Support 0.00 0.00 4013 Government Grants (8,850.00) (8,850.00) 4020 Program Service Revenue 4030 Membership Dues / Assessments 4040 Interest Earnings 4050 Dividends / Interest on Securities 4060 Net Rental Income 4061 Gross Rents 0.00 0.00 4066 Rental Expenses 0.00 0.00 4070 Other Investment Income 4080 Gain / Loss from Sale of Assets 4081 Gross Sale Amount 0.00 0.00 4086 Cost / Expense 0.00 0.00 4090 Fundraising Events 4091 Gross Revenues 0.00 0.00 4096 Direct Expenses 0.00 0.00 4100 Gross Profit from Sales 4101 Gross Sales Less Returns (998.98) (998.98) 4106 Cost of Goods Sold 958.79 958.79 4107 Cost of Goods Sold 0.00 0.00 4108 Cost of Goods Sold 90.00 90.00 4110 Other Revenue Total Revenue (10,072.50) (10,072.50) 6000 EXPENSES 6130 Program Service Expenses 6131 Tigard 4th Celebration 12,233.80 12,233.80 6140 Management & General Expenses 6141 Bank Service Charges 0.00 0.00 6142 Miscellaneous 20.00 20.00 6150 Fundraising Expenses 6151 Miscellaneous 0.00 0.00 6 6160 Payments to Affiliates D Total Expense 12,253.80 12,253.80 - - - - (Excess) or Deficit 2,181.30 2,181.30 D t 3 ' r3 CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503-639-4171 FY 2004-05 COMMUNITY EVENTS FUNDING REQUEST Due: February 2, 2004 Event Name: Cruisin' the Tigard Blast Tigard Central Business District Association, Inc., Address: 12420 S.W. Main Street City, State, Zip: Tigard, Oregon 97223 Contact Name: Tyler Ellenson Mike Main Telephone Number: 503-639-5588 503-624-2975 E-mail address: tyler@tylersautomotive.com mikemarr@gte.net 1. Request (express in whole dollar amounts only) Cash $ 5,000.00 In-Kind Services (use of City property, City staff support, $ etc. Please explain the services requested on a separate sheet) Total Request $ 5,000.00 2. Purpose of Funding Request: See letter attached i 3. How will this event benefit the Tigard Community? i i i 4. How many Tigard residents do you anticipate participating in this event (or these events)? Tigard Central Business Association, Inc. A Not for Profit Corporation FIN 93-1268974 (503) 624-2975 First Bank of Tigard Building 12420 S. W. Main Street Tigard, Oregon 97223 January 29, 2004 Mr. Craig Prosser Finance Director City of Tigard 13125 S.W. Hall Blvd. Tigard, Oregon 97223 Dear Craig, The Board of Directors of Tigard Central Business District Association, Inc., a Not for Profit Corporation,- submit this letter with enclosures our Funding Request for the Fiscal Year 2004 - 2005. To the criteria for funding, we submit the following comments: (1) The Tigard Blast celebration is primarily for Tigard area residents (2) This event is open to all citizens (3) We stress a family oriented type of celebration on this annual event, with effort to provide quality entertainment and activities (4) With three annual events successfully accomplished by this organization, we feel that the event has proven to be valuable to the community, and very affordable for the city and the citizens attending (5) As with item (4), the Board of Directors feel that our success for three years, and the records we have kept, demonstrate an ability to reach our goals and keep within reasonable budget commitments (6) Financial Statements are prepared and submitted. i i ~ J Craig Prosser City of Tigard January 29, 2004 Page 2 (7) The Funding Request per our previous agreements with the City of Tigard are based upon the encouragement our of other sources of revenue. We hope you find the information contained herein to be adequate for the City's budgeting purposes. We also hope you look District forward to enjoying each year's event as much as we look forward to putting it on. Last year, the City of Tigard approved an award of $ 5,000.00 for the 2003/2004 fiscal year. For the fiscal year 2004/2005, the Board of Directors of Tigard Central Business District Association, Inc. requests $ 5,000.00 in contribution from the City of Tigard. This is the same as was approved last year and we find it to be an adequate amount to ensure the success and continuation of the Tigard Blast celebration. With regards to City in-kind contributions, we have identified the following impacted areas: Public Works - estimated costs have not been determined Police Department - The Police Department is advised of the event and incurs cost for what primarily is traffic control after the event. Officers are present during the event more for public relations than for any policing requirements. We support the Officers presence, making some very important contacts with the citizens and youth in particular. Administration - estimated costs have not been determined Should have questions about any of the above, please contact me for assistance. Sincerely, R. Michael Marr Treasurer RMM/dbm Enclosures CC: Board Members r ) TIGARD CENTRAL BUSINESS DISTRICT ASSOCIATION December 31, 2003 STATEMENT OF ASSETS, LIABILITIES, & FUND BALANCES SUMMARY Unaudited - Accrual Method Account MTD YTD Number December Current ASSETS 1450101 Cash - Petty Cash For Deposit 209.00 209.00 1450111 Cash - General Checkinf BofA (264.74) 773.15 1450112 Cash - General Checkin£ Other 0.00 0.00 Prepaid Expenses & Deferred Charges 1470111 Accounts Receivable - Other (75.00) 5,100.00 1520101 Inventory 0.00 1,926.00 1530101 Prepaid Expenses Ann. Corp. Registr. 0.00 1530102 Prepaid Expenses Insurance (17.25) 172.50 1530151 Deferred Charges 0.00 0.00 1570111 Equipment, Operations 7,433.83 1570121 Equipment, Office 0.00 1570161 Equipment, Operations Accum. Depreciation (122.95) (4,502.22) 1570171 Equipment, Office Accum. Depreciation 0.00 Other Assets 1580101 Other Assets Organization Costs 150.00 1580151 Other Assets Organization Costs - Amortization (2.50) (125.00) TOTAL ASSETS (293.44) 11,137.26 LIABILITIES Accounts Payable & Accrued Expenses 2600101 Acc Pay General 53.16 (44.67) 2600111 Acc Pay Payroll Net 0.00 2600112 Acc Pay Payroll FICA 0.00 2600113 Acc Pay Payroll FITW 0.00 2600114 Acc Pay Payroll SITW 0.00 2600115 Acc Pay Payroll WlComp 0.00 2600122 Acc Pay Payroll FICA Employer 0.00 2600123 Acc Pay Payroll FUTA Employer 0.00 2600124 Acc Pay Payroll SUTA Employer 0.00 2600125 Acc Pay Payroll WlComp Employer 0.00 2600126 Acc Pay Payroll TriMet Employer 0.00 2600127 Acc Pay Payroll Other 0.00 Liabilities - Other 2650101 Liabilities - Other Deferred Revenue (25.50) (25.50) TOTAL LIABILITIES 27.66 (70.17) FUND BALANCES 2670101 Funds - Unrestricted 32,227.78 Funds - Restricted Paid-In or Capital Surplus 2710101 Capital - Paid In Prior City of Tigard (42,574.39) 2710102 Capital - Paid In Current City of Tigard 0.00 0.00 Retained Earnings, Endowments, Accumulated Income, Other Funds 2720101 Retained Earnings Prior 0.00 2720102 Retained Earnings Current (Gain) Loss 265.78 (720.48) 2720131 Other Funds 0.00 TOTAL FUND BALANCES 265.78 (11,067.09) i G TIGARD CENTRAL BUSINESS DISTRICT ASSOCIATION December 31, 2003 STATEMENT OF REVENUE & EXPENSE SUMMARY Unaudited -Accrual Method 100.00% Account Annual MTD YTD YTD Number Budget December Current % Budget Revenue Summary Contributions, Gifts, Grants, Etc. 0.00 0.00 0.00 Program Service Revenue 0.00 0.00 0.00 Membership Dues / Assessments 0.00 0.00 (438.50) Interest - Savings I Investments 0.00 0.00 0.00 Rental Income I Loss 0.00 0.00 0.00 Investment Income - Other 0.00 0.00 0.00 Special Events I Activities 0.00 92.24 (2,302.09) Sales of Inventory 0.00 0.00 0.00 Revenue - Other 0.00 0.00 0.00 TOTAL REVENUE 0.00 92.24 (2,740.59) Expenditures Summary Program Services 0.00 0.00 0.00 Management & General 5140126 Salaries & Wages 0.00 0.00 5140129 Payroll Taxes 0.00 0.00 5140130 Professional Fundraising Fees 0.00 0.00 5140131 Accounting Services Paychex 0.00 0.00 5140132 Legal Fees 0.00 0.00 5140133 Supplies Admin 0.00 0.00 5140134 Telephone 0.00 21.84 138.72 5140135 Postage & Shipping 0.00 19.00 5140136 Occupancy 0.00 0.00 5140137 Equipment Rental & Maintanence 0.00 0.00 19.00 5140138 Printing & Publication 0.00 0.00 5140139 Travel 0.00 0.00 Conferences, Conventions, Meetings 5140140 Conf. Meetings 0.00 0.00 5140140 Conf. Training 0.00 0.00 5140142 Depreciation Expense - Equipment 0.00 122.95 1,475.39 5140143 Other Bank Service 0.00 9.00 36.00 5140144 Other Insurance (W/Comp) 0.00 0.00 5140145 Other Contract Services (ODDA) 0.00 0.00 5140146 Other Insurance (Liability) 0.00 17.25 207.00 5140159 Other Special Events 0.00 75.00 Other Committee 5140161 Other 0.00 0.00 5140191 Other Amortization Expense - Org. Costs 0.00 2.50 30.00 5140192 Other Amortize Corporate Registration 0.00 20.00 5140199 Other Deferred Debits 0.00 0.00 TOTAL EXPENDITURES - MANAGEMENT & GENERAL 0.00 173.54 2,020.11 Fund Raising 0.00 0.00 0.00 Paid to Affiliates 0.00 0.00 0.00 TOTAL EXPENDITURE 0.00 173.54 2,020.11 NET CHANGE TO FUND BALANCE (GAIN) LOSS 0.00 265.78 (720.48) TIGARD FESTIVAL OF BALLOONS - HAVE NOT RECEIVED APPLICATION FOR FUNDING a y Tigard Graduation Celebration Committee P.O. Box 23664 Tigard. Oregon 97223 February 2. 2004 Craig Prosser Finance Director City of Tigard 13125 SW Hall Blvd Tigard, OR. 97223 Dear Mr. Prosser, Thank you for this opportunity to be considered for a grant from the City of Tigard. Our group consists of Tigard High School parents who plan and put on the drug and alcohol free graduation celebration for the graduates from Tigard High School. As Tigard grows, so does the student body at Tigard High School, and in turn means a larger graduating class. The senior class this year is nearing 500 at this time. Historically, the celebration is attended by about 80% to 85 % of the graduates, which would mean about 400 students or more. Because or the large numbers, we are limited to facilities that can accommodate the large groups, with appropriate activities. This has meant ,ve have to contract through organizations such as Grad Night or Party Works, since they have reserved the majority of large sites in the metro area. I believe this increases out costs, since we now have to go through a middleman, but we have few choices that are appropriate if we don't. This is one reason why the site costs are so high. We also want to provide the graduates their best option for celebrating that night. Some schools have gone back to planning the event at the high school, but attendance as dropped tremendously with those schools. The positive side is that the party planner does more of the work. and they also have appropriate entertainment that has been proven with the graduates An additional cost we are faced with this year is postage. In the past, we have been fortunate enough to add our flyers and information to the seniors with mailings from the school. Because of their budget issues, this option is no longer available, or extremely limited. Please note that in order for us to continue, we find it imperative that we set aside a reserve of 53,500.00, to serve as the seed money for the next year. We were not able to leave that in our account this past year. and as a result have struggled this year. We understand that the funds the city can make available is limited. Buthve also feel that because of our event, we take 350 to 400 students off the streets and provide a safe environment for their celebration. We appreciate the opportunity to apply for this grant. Please let me know if you need additional information or have any questions. Thank you for your consideration. Sinc J Cathie Sorensen Chairman 503-203-1427 CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503-639-4171 FY 2004-05 COMMUNITY EVENTS FUNDING REQUEST Due: February 2, 2004 Event Name: THS Dru `and Alcohol Free Graduation Celebration Address: P.O. Box 23664 City, State, Zip: Tigard OR 97224 Contact Name: Cathie Sorensen Telephone Number: 503-203-1427 E-mail address: Cathie(c)teleport com 1. Request (express in whole dollar amounts only) Cash $ 2,000.00 In-Kind Services (use of City property, City staff support, $ etc. Please explain the services requested on a separate sheet) Total Request $ 2,000.00 2. Purpose of Funding Request: To help offset the increased costs of a drug and alcohol free graduation celebration. We L have found it necessary to work with a party planner, since they seem to acquire the rights to most of the larger sites that can accommodate a graduation class the size of Tigard. This does have a tendency of increasing the cost of the event. The benefit of working with a planner is that they have access to entertainment options that are age appropriate. From experience, they also know what the graduates enjoy. We also do our rt own fundraising, and participate with the THS TSO in their major fundraiser. The u additional cost could be passed on to the students, but our goal is to encourage all the students to attend, and if we were to raise the price of a ticket, it could easily price some students right out of the party. 3. How will this event benefit the Tigard Community? By providing a safe and fun environment for the THS graduates, we take 350 or more students off the streets. In addition to the student's safety, the event will make it safer for the rest of the community, and eliminating additional work for the police that night. It is also a way to congratulate the class, and give them an opportunity to celebrate safely. 4. How many Tigard residents do you anticipate participating in this event (or these events)? We generally entertain about 80% to 85% of the graduating class, estimating about 350 students this year. In addition, there are more than 100 parents that help plan and carry out this event. 5. Please submit the following information with this request: a. Detailed budget, including FY 2003-03 actual expenditures, FY 2003-04 Adopted Budget, and FY 2004-05 Proposed Budget. The Budget should identify beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. b. Audit report or financial statements for the last fiscal year.** C. Articles of Incorporation.* d. 501(c)(3) status.* e. Organization Bylaws* * Information not required if it has been submitted at least once in the last five years. Lack of adequate financial information could result in denial of request. An electronic version of this application is available by contacting Heather Block at h Bath et{a?ci. tiga rd. or. its LI THS GRAD NIGHT CELEBRATION TREASURER'S REPORT As of 6130103 Beginning cash 35.21 Year to Income Date 50/50 1,941.00 COMMERCIAL DONATIONS 3,310.00 GRANTS 1,000.00 INTEREST 7.10 PARENT DONATIONS 1,285.00 GRAD NIGHT FUNDRAISERS 11,889.75 TICKET SALES 15,605.00 TOTAL INCOME 35,037.85 EXPENSES CAMERAS 1,492.50 DECORATIONS/SET-UP 242.83 ENTERTAINMENT/ACTIVITIES 242.85 FOOD INSURANCE 250.00 MISCELLANEOUS - BUS DRIVER GIFTS 117.97 POSTAGE/PO BOX 768.44 IL PRIZES 2,501.44 r PRINTING/LETTERHEAD - PUBLICITYITHANK YOU AD 392.52 SITES 24,382.50 FUNDRAISING EXPENSES 3.344.09 u TOTAL EXPENSES 33,735.14 Ending Cash 1,337.92 I ~ Ell } 2004 Grad Night Treasurer's Report 3003.2004 2003-2004 2004 -2OOS Actual Budget PROPOSED BUDGET Income 50150 1218.50 1,2 50.00 19450.00 COMMERCIAL DONATIONS 300.00 29500.00 39000900 TSO FUNDRAISER 59000000 59000.00 INTEREST .56 5eOO 5.00 PARENT DONATIONS 50.00 29500.00 29500,00 GRAD NIGHT FUNDRAISERS 1899.56 29000900 29500.00 GRANTS ETC. 29500.00 29500900 TICKET SALES 955.00 139500.00 14,000.00 TOTAL INCOME 4423.96 299255.00 309955900 EXPENSES BUSES CAMERAS 1500000 1500000 DECORATIONSISET UP 350.00 400.00 ENTERTAINMENT/ACTIVITIES 500.00 500.xO FOOD 150.00 25O.00 INSURANCE 400000 500900 HISCo (BUS DRIVER GIFTS) 150.00 200.00 POSTAGEIPO BOX 2 5 3.00 1000000 1240.00 PRIZES 3000.00 3000.00 PRINTING/LETTERHEAD 200.00 200.00 PUBLICITY/THANK YOU AD 350.00 400.00 J CLEANING DEPOSIT 2 50°00 500000 J SECURITY DEPOSIT 750,+09 500900 SITES 500.00 209654900 219750.00 DISCRETIONARY 175.00 TOTAL EXPENSES 928.00 29,254.00 30,900.00 Bank balance as of last bank statement- January 2 7, 2004 4383.36 0 TUAtATIN Riverkeepers 16570 SW Roy Rogers Road Sherwood, OR 97140 (503) 590-5813 • fax (503) 590-6702 TRANSMITTAL info@tualatinriverkeepers.org To: Craig Prosser, Finance Director From: Margot Fervia-Neamtzu City of Tigard Phone: (503) 639-4171 Pages: Fam Date: February 2, 2004 Re: 20042005 Grant Request CC: Comments: Enclosed please find the following: • FY 2004-2005 Community Events Funding Request • Grant Proposal • Tualatin Riverkeepers' Trips & Tours 2004 Schedules • FY 2003-04 Budget Please note, we have not prepared our FY 2004-05 Proposed Budget. • FY 2002-03 Actual Expenditures • Statement of Financial Activities from Jun03 to Dec03 Please note, we have not yet received our Audited Report for FY 2002-2003. • Annual Report 6 C 3 9 u J CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503-639-4171 FY 2004-05 COMMUNITY EVENTS FUNDING REQUEST Event Name: Tualatin Riverkeepers' Trips & Tours 2004 Season Address: 16507 SW Roy Rogers Road City, State, Zip: Sherwood, OR 97140 Contact Name: Sue Marshall Telephone Number: (503) 590-5813 1. Request (express in whole dollar amounts only) Cash $ 2,500 In-Kind Services (use of City property, City staff support, $ 500 etc. Please explain the services requested on a separate sheet) Total Request $ 3,000 2. Purpose of Funding Request: To support the Tualatin Riverkeepers Trips & Tours 2004 Season. This program provides local recreational opportunities, raises environmental awareness and engages the public in watershed stewardship. The season includes the 15th Annual Tualatin River Discovery Day. 3. How will this event benefit the Tigard Community? L r This year, we have two paddle trips scheduled in Tigard. Our events are open to the public, but many participants are local community members, including Tigard residents. There are also many Trips & Tours program volunteers who are Tigard residents. 0 Our Annual Discovery Day event hosts over 200 participants and involves the help of over 70 volunteers, most from local communities. 4. How many Tigard residents do you anticipate participating in this event (or these events)? Based on last year's involvement of 30 (out of over 300) participants and 10 (out of 60) volunteers who reside in Tigard, there will be at least that many involved this year as our program continues to thrive and grow. 5. Please submit the following information with this request: a. Detailed budget, including FY 2002-03 actual expenditures, FY 2003- 04 Adopted Budget, and FY 2004-05 Proposed Budget. The Budget should identify beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. b. Audit report or financial statements for the last fiscal year.** C. Articles of Incorporation.* d. 501(c)(3) status.* e. Organization Bylaws* * Information not required if it has been submitted at least once in the last five years. Lack of adequate financial information could result in denial of request. n. U J "MEMME Tualatin Riverkeepers' Trips & Tours Program The Tualatin Riverkeepers' Trips & Tours Program is the "heart and soul" of our organization. Giving the members of our community a chance to explore the river helps them understand why it needs to be both protected and restored. Once Tigard residents realize what a beautiful jewel of a river flows through their community, it usually takes just one experience on or near the water to get them to care about its status and realize what a significant part of our community it is. We offer many events designed to help the public get to know the Tualatin River and its watershed. This year, as in years past, we will host a number of events including over sixteen public canoe trips, a van tour of the Upper Tualatin River, at least five special audience outreach paddle trips, a trip leader training course, a series of birding classes, and free monthly nature hikes (highlighting locations in Exploring the Tualatin River Basin -A Nature and Recreation Guide by the Tualatin Riverkeepers). We attempt to offer something for everyone. We will continue our free monthly hikes this season, including a tour around Cook Park's wetlands where participants can enjoy a diversity of avian wildlife and a plethora of native flora. We look forward to continuing to host more events through Tigard city parks and natural areas. On June 26, 2004, the Tualatin Riverkeepers will hold their 15a' Annual Tualatin River Discovery Day, the largest paddling event held each year on the Tualatin River. This event is a wonderful way for those in our community to be both introduced and reintroduced to the river. We expect more than 100 canoes and kayaks carrying over 200 people to join us as we paddle through the Tualatin River National Wildlife Refuge for a second consecutive year. As this refuge is not yet open to the public, our Discovery Day event offers a rare opportunity of local residents to explore this urban refuge. There will be a community environmental fair at the end of the paddle. Local governmental agencies, community groups and volunteer organizations will be on hand to introduce and educate the community about their work. We will once again publish Tualatin River Tales, a historical and ecological guide focusing on the stretch of the Tualatin River that we will be paddling, which will be distributed to all participants. CL This year, we are requesting $2,500 from the City of Tigard for costs incurred from these it events. Costs include, but are not limited to: equipment rental and upkeep, traffic control, printing of Tualatin River Tales, commemorative t-shirts and posters, staffing for reservations and information, and volunteer recruitment and coordination. We are also J pp requesting use of the Cook Park boat ramp, dock and restrooms for at least two paddle trips this season, which are included in an estimated value of $500 for in-kind services J throughout the year. For the past five years, The Tualatin Riverkeepers have enjoyed the generous support of the City of Tigard for our Trips & Tours program. Our programs continue to become more successful with the help and commitment of cities like yours. We look forward to a continuing cooperative and prosperous relationship with the City of Tigard. TUALATI N Riverkeepers Tualatin Riverkeepers' Trips & Tours 2004 Paddle Season While Tualatin Riverkeepers (TRK) trips are open to all members and the general public, space is limited and reservations are required. There is a trip charge of $5 per person for TRK members and $10 for nonmembers. Canoes are available to members free of charge by reservation. Nonmembers may rent our canoes for our paddle trips for $20. Alcohol is not permitted on trips or tours and personal flotation devices must be worn on paddle trips. TRK trips may be cancelled due to severe weather (lightning, flooding, ice, etc.), but will often take place in light rain. Please dress accordingly. All trip leaders are volunteers and are not compensated for the time and energy that they put in to making our Trips & Tours Program successful. Trips may be canceled if we are unable to recruit sufficient volunteer support to lead a safe and enjoyable trip. For more information or to register, please contact us at (503)590-5813 or info@tualatinriverkeepers.org. May 2, Sunday. Springtime Paddle Trip (Beginner) Where: Brown's Ferry Park, Tualatin. Time: 11 am to 2 pm May 8, Saturday. Metro Paddle and Hike with Naturalist James Davis (Beginner/Intermediate) Where: Munger Property, Scholls. Time: 10 am to 2 pm May 15, Saturday. International Migratory Songbird Festival FREE Paddles (Beginner/Intermediate) Where: Tualatin River National Wildlife Refuge, Sherwood. Times: 11 am & 2 pm June 5, Saturday. Blue Heron Week Celebration Paddle Trip (Intennediate/Advanced) Where: Rood Bridge Park, Hillsboro to Eagle Landing, Scholls. Time: 10 am to 4 pm June 12, Saturday. Metro Paddle and Hike with Naturalist James Davis (Beginner/Intermediate) Where: Munger Property, Scholls. Time: 10 am to 2 pm June 26, Saturday. 15th Annual Tualatin River Discovery Day Where: Tualatin River National Wildlife Refuge. Time: 9 am to 3 pm July 11, Sunday. Summer Paddle Trip (Beginner) Where: Rivermeade, Tigard. Time: 9 am to noon July 24, Saturday. Summer Paddle Trip (Beginner) Where: Rivergrove Park, Lake Oswego. Time: 10 am to 1 pm August 7, Saturday. Summer Paddle Trip (Intermediate) Where: Eagle Landing, Scholls. Time: 10 am to 1 pm August 21, Saturday. Mid-Summer's Night Paddle Trip (Beginner) L Where: Tualatin Community Park, Tualatin. Time: 6 pm to 8 pm C September 11, Saturday. School's In! Summer Paddle Trip (Beginner) Where: Cook Park, Tigard. Time: I I am to 2 pm a September 18, Saturday. End of Summer Paddle Trip (Intermediate) Where: 99 Bridgc, Tualatin. Time: noon to 4 pm September 25, Saturday. Upper Tualatin River Van Tour Where: Upper Tualatin River areas. Time: 9 am to 5 pm October 2, Saturday. Fall Paddle Trip (Beginner) Where: Tualatin Community Park, Tualatin. Time: noon to 3 pm October 16, Saturday. National Refuge Week - Paddles on the Refuge (Intermediate) Where: Tualatin River National Wildlife Refuge, Sherwood. Time: 11 am & 2 pm Dates and time subject to change: Please check our web-site for updates at wrvw.tualatinriverkeeners.ore, Tualatin Riverkeepers 2003-04 Budget Statement of Activities Public Ed Revenue New Revenue Foundation Grants 24,000 16,500 15,000 3,000 58,500 Government Grants - 10,000 6,000 - 16,000 Memberships - INDIORG 34,000 34,000 Appeals: .Major Gifts 15,000 15,000 Corporate Support 20,000 20,000 Events 35,000 - 35,000 ESO Workplace Giving 7,270 7,270 Contract Ser"ces(rhP6 3,500 3,500 Sales of Materials 5,290 5,290 In-Kind Donations 6,000 6,000 Other 3,000 3,000 Interest 2,800 2,800 24,000 26,500 29,790 107,000 19,070 206,360 Released Revenue Foundation Grants 26,252 15,000 - 70,000 - 111,252 Government Grants 106,668 106,668 26,252 121,668 70,000 217,920 Total Revenue 50,252 148,168 29,790 177,000 19,070 424,280 j Expenses Personnel Salaries 42,700 36,100 13,100 60,400 23,100 175,400 Taxes and Fringe Benefits 9,821 8,303 3,013 13,892 5,313 40,342 Amencorps 2,500 2,500 5,000 55,021 46,903 16,113 74,292 28,413 220,742 Operating Contract Services 80,000 - 80,000 Professional Services 1,745 1,345 2,145 17,145 7,445 29,825 Occupancy 1,200 1,200 1,200 1,200 1,200 6,000 Insurance 2,829 1,000 1,554 5,383 Tele^ne 816 816 816 816 1,200 4,464 Office Supplies 800 800 800 800 800 4,000 Postage 700 700 700 900 700 3,700 Printing 960 960 960 1,260 960 5,100 Production of Publications 4,000 500 500 - 5,000 Advertising - 300 300 Dues 100 100 100 100 200 600 Member Outreach 3,500 500 4,000 Travel 511 511 511 511 511 2,555 Conferences/Training 800 800 800 800 800 4,000 Meetings/Food 8 Beverages 7.500 7,500 Miscellaneous - 500 2.000 2,500 Depreciation 800 2,000 999 3,799 11,632 91,361 14,032 33,032 18,669 168,726 Total Expenses 66,653 138,264 30,145 107,324 47,082 389,468 Increasel(Decrease) In Net Assets (16,401) 9,904 (355) 69,676 (28,012) 34,812 Page 1 Irk 2003-04 budget v1.3.x1s 8 Tualatin Riverkeepers for 12 Periods Ended 6/30/2002 Statement of Financial Activity Consolidated Departments For the Twelve Months Ending June 30, 2003 2002-2003 Current Month Year to Date Budget_ Revenues Foundations Grants 8,724.00 90,248.00 100,000.00 Government Grants 344.34 55,545.18 117,653.00 Memberships -1ND/ORG 1,756.00 28,346.00 27,000.00 Contributions 515.06 28,074.41 16,500.00 Major Gifts 0.00 5,000.00 10,000.00 Corporate Support 5,100.00 8,626.90 13,000.00 Government Support 3,800.00 3,800.00 0.00 ESOR Workplace Giving 569.73 5,042.14 6,444.00 Contract Services/Trips 60.00 2,462.03 4,000.00 Sales of Materials 410.15 2,749.03 6,652.00 In-Kind Donations 500.00 6,000.00 6,000.00 Interest 69.15 1,628.02 2,800.00 Other Contributions 0.00 1,845.00 0.00 Government Agency Fees 0.00 171.47 0.00 Total Revenues 21,848.43 239,538.18 310,049.00 Expenses Salaries 10,791.67 113,954.89 126,960.00 Taxes and Fringe Benefits 3,097.39 26,565.19 28,051.00 Total Personnel 13,889.06 140,520.08 155,011.00 Contract Services 671.34 44,504.59 49,098.00 Occupancy/Insurance 500.00 11,165.00 11,856.00 Telephone 265.24 3,139.85 3,300.00 Office Supplies 704.19 4,082.08 3,500.00 Postage 1,159.61 4,213.93 4,300.00 Printing 2,580.40 6,286.29 5,900.00 Production Of Publications 0.00 4,186.14 6,180.00 Advertising 130.64 351.84 0.00 Member Outreach 22.00 1,321.51 3,050.00 Memberships 0.00 475.00 600.00 Travel 530.85 1,531.30 2,555.00 Conferences/Training 145.00 1,043.36 3,000.00 Equipment rental/maintenance 49.95 719.84 800.00 Meetings/Food & Beverages 66.94 7,259.57 7,450.00 Miscellaneous 54.99 917.68 2,000.00 Depreciation 285.45 3,425.40 3,424.00 Total Support Costs 7,166.60 94,623.38 107,013.00 Total Expenses 21,055.66 235,143.46 262,024.00 Net Income 792.77 4,394.72 48,025.00 FY 2002-03 Actual Expenditures 8 Tualatin Riverkeepers Statement of Financial Activity For the Six Months Ending December 31, 2003 Current Month Year to Date 2003-2004 Budget Revenues Foundations Grants 9,499.00 66,747.00 169,752.00 Government Grants 31,157.05 64,351.68 122,668.00 Memberships - IND/ORG 3,381.00 15,021.00 34,000.00 Appeals/Major Gifts 1,775.80 1,974.60 15,000.00 Corporate Support 0.00 117.00 20,000.00 Events 0.00 5,249.80 35,000.00 ESOR Workplace Giving 0.00 3,023.65 7,270.00 Contract Services/Trips 0.00 1,470.00 3,500.00 Sales of Materials 87.97 674.93 5,290.00 In-Kind Donations 500.00 3,000.00 6,000.00 Other Income 0.00 150.00 3,000.00 Interest 27.02 340.37 2,800.00 Total Revenues 46,427.84 162,120.03 424,280.00 Expenses Salaries 14,519.15 78,192.20 175,400.00 Taxes and Fringe Benefits 4,007.39 20,164.54 40,342.00 Americorps 0.00 0.00 5,000.00 Total Personnel 18,526.54 98,356.74 220,742.00 Contract Services 26,956.32 55,008.37 80,000.00 Professional Services 152.08 4,704.12 29,825.00 Occupancy 500.00 3,000.00 6,000.00 Insurance 4,252.00 5,377.00 5,383.00 Telephone 309.93 1,586.86 4,464.00 Supplies 34.90 2,347.73 4,000.00 Equipment Purchases <500.00> 3,511.96 0.00 Postage 28.43 1,400.45 3,700.00 Printing 0.00 2,654.13 5,100.00 Publications 568.00 2,264.67 5,000.00 Advertising 0.00 0.00 300.00 Dues 0.00 275.00 600.00 Member Outreach 0.00 689.21 4,000.00 Travel 21.24 536.83 2,555.00 Conferences/Training 17.95 541.70 4,000.00 Meetings/Food & Beverages 0.00 486.48 7,500.00 Miscellaneous 145.72 489.00 2,500.00 Depreciation 269.74 1,618.44 3,799.00 Total Support Costs 32,756.31 86,491.95 168,726.00 Total Expenses 51,282.85 184,848.69 389,468.00 Net Income <4,855.01> <22,728.66> 34,812.00 Budgeted Released Revenue Government Grants 8,860.00 56,388.00 Foundation Grants 9,099.00 60,847.00 Page: 1 Tualatin Tuo/Qtin Valley CaMx#*y Bond 11 Valley P. O. &w 230773 omm n rVar d, OR 97281-0773 Niv Band January 27, 2004 Mr. Craig Prosser Finance Director City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Dear Mr. Prosser, I am pleased to submit our 2004 Community Event Funding Request to the City of Tigard. I believe the material provided is complete. If you have any questions about the content of this application, do not hesitate to contact me at 503-4143058 or p.pasteris@verizon.net. I look forward to working with you and the City to continue our Band's tradition of serving the Tigard Community with quality musical performances and community services. Sincerely, us`C~S Phil Pasteris President, Tualatin Valley Community Band Cc: Tualatin Valley Community Band Board of Directors, TVCB, P.O. Box 97281-0773, Tigard, OR NNW Tualatin Valley Community Band FY-2004 Community Event Funding Request Event Name: Tualatin Valley Community Band - htto://www.tvcb.gen.or.us Address: P.O. Box 230773, Tigard, Oregon 97281-0773 Contacts: Phil Posteris, Board President, 639-9740 (h), 414-3058 (w), P.Posteris@verizon.net Steve Heuser, Music Director, 691-1446 (h), 691-9700 (w) steve.heuser@verizon.net 1. Request cash $2,000 In-kind Services Use of the Scheckla-Bishop Structure for weekly rehearsals and free summer concerts. Total Request $2,000 2. Purpose of Funding Request: The Tualatin Valley Community Band (TVCB) is a State of Oregon recognized nonprofit organization with a three-fold mission (1) to provide high quality live public music performances for civic and educational functions, (2) to provide an opportunity for musicians of all ages and ethnic backgrounds to perform music, and (3) to foster music education by providing individual scholarships and donations to music education programs. TVCB was formed in 1989 and has been under the direction of Steve Heuser since 1991. TVCB has approximately 70 members, member ages ranging from teens to 70s. TVCB is requesting a grant of $2,000 this year, an increase of $150, to accommodate increased rental costs for free concerts performed at the Tigard or Tualatin High School auditoriums. Costs have increased from $350 to $520 per concert during the past year. The Tigard 2003, 2002, and 2001 grants were each $1,850; therefore we seek your support to continue to perform public concert in a high quality facility. The requested funds would be used as follows (see Adopted Budget for details): • Tigard/Tualatin High School Auditorium rental, 2 free concerts @ $525/concert .............................................................................................$1,050 • Music scores, approximately 6-8 ..................................................................................................$500 • Liability insurance to perform free public concerts in Tigard ...$450 Total Request L C 3. How will this event benefit the Tigard Coteununity? TVCB provides Tigard with public concerts that raise the awareness of Arts in our community. TVCB also A supports the Tigard-Tualatin school system by providing students a no-cost opportunity to participate and 9 extend their training from a musical organization during non-school hours. During 2003, the TVCB provided e ten free public events in the Tigard - Portland metropolitan area: 1. Adult Band Festival, Dallas, Oregon, March 8, 2003 2. Spring Concert, Tigard High School, May 4, 2003 3. Pacific Point Retirement Concert, May 20th, 2003 4. Smith Aviation Museum, McMinnville, Oregon, June 1, 2003 1/28/2004 7:34 PM tigardfunds-request-2004 Page 1 of 1 Tualatin Valley Community Band FY-2004 Community Event Funding Request 5. Tigard 4th of July Celebration, Tigard High Football Stadium, July 4, 2003 6. Tigard Optimists Fund Raiser, Tigard Soccer Field, July 19, 2003 7. A 50th Anniversary Commemoration: The End of the Korean War, Cook Park, July 27, 2)D03 8. St. Anthony's 125' Anniversary Picnic, Cook Park, September 14, 2003 9. NCB Winter Concert, Tigard High School, December 14, 2003 10. Zoo Lights, Oregon Zoo, December 16, 2003 The NCB plans to carry out a similar performance schedule in 2004. Our rehearsals are open to then blic in Cook Park every Tuesday evening during the summer. 4. How Many Tigard residents do you anticipate participating in these events? Several thousand Tigard residents attend the Fourth of July concert; several hundred attended the Korean War End of Hostilities concert and the St. Anthony's 125"' Anniversary Picnic. Approximately 250 community members attend each indoor concert. Our publicity committee works with the City of Tigard and all media outlets to publicize upcoming concerts. i i i i 1/28/2004 7:34 PM tigardfunds-request-2004 Page 2 of 2 Tualatin Valley Community Band FY-2004 Community Event Funding Request 5. Financial Information 5.a.1 FY-2003 Actual Expenditures tvcb-;Bank,Cash,CC Accounts 2004/01/19 TVCB 2003 Cash Flow Report 2003/01/01 Through 2003/12/31 Page 1 2003/01/01- Category Description 2003/12/31 INFLOWS Donations 3,496.05 Portfolio Rent 4.00 T-Shirt Sales 330.00 FROM Scholarship Fund 946.00 FROM Sheet Music Svc 90.00 TOTAL INFLOWS 4,866.05 OUTFLOWS Bank Chrg 20.00 Business Tax 20.00 Entry Fees 100.00 Festival Exp 100.00 Finance Charge 5.48 Insurance 443.00 P O Box Rent 38.00 Postage 54.39 Printing 321.48 Rent Paid 1,287.25 Shipping 14.80 T-Shirt Cost 338.80 TO Scholarship Fund 300.00 TO Sheet Music Svc 939.00 TOTAL OUTFLOWS 3,982.20 OVERALL TOTAL 883.85 1 b . I I I 01/25/04 8:01 PM tigardfunds-request-2004.doc Page 3 of 10 Tualatin Valley Community Band FY-2004 Community Event Funding Request 5.a.2 FY-2004 TVCB Adopted Budget INCOME Donations 2,900.00 T-Shirt Sales 75.00 From Scholarship fund 500.00 From Sheet Music Svc 60.00 TOTAL INCOME 3,535.00 EXPENSES Bank Chrg 0.00 Business Tax 50.00 Entry Fees 100.00 Finance Charge 6.00 Insurance 450.00 P O Box Rent 38.00 Postage 54.00 Printing 320.00 Rent Paid 1,050.00 Shipping 0.00 T-Shirt Cost 200.00 TO Scholarship Fund 300.00 TO Sheet Music Svc 600.00 TOTAL EXPENSES 3,168.00 TOTAL INCOME - EXPENSES 367.00 Notes as follows: 1. Rent Paid: Tigard-Tualatin School District auditorium rental costs are budgeted for two at $525.00 per performance. 2. Scholarship: Amounts distributed are divided based on amount available and will not exceed $300 per individual. 3. Cash balance is $1,940.24.00 as of 12/31/2003. 4. Major revenue sources for 2003 were the City of Tigard $1,850, Portland General Electric $500, Tigard 4th of July $200, concert donations $950. The Saxton Scholarship Fund received $946. 5. Major expenditures were for auditorium rental $1,287.25, liability insurance $443, Music $939, printing $321 and the Saxton Scholarship Fund $300. 6. Authorized positions are as follows: Phil Pasteris, President; Tim Roberts, Secretary; Lee Boekelheide, Treasurer; Steve Heuser, TVCB Music Director; Chris Lewis, Librarian. Board Members Phil DeLuca, Dave Nelson, Darla Bowman, Sandy Ruff, Ray Beyers. All positions are uncompensated. 5.a.3 FY-2005 TVCB Proposed Budget TVCB utilizes an annual budget cycle. A 2005 budget will be developed at the end of 2004. 01/25/04 8:01 PM, tigardfunds-request-2004.doc Page 4 of 10 Tualatin Valley Community Band FY-20044 Community Event Funding Request 5.b Financial Statements The TVCB FY-2002 check register from Quicken is presented. TVCB Checking Checking Page 1 04/01/25 Date Num Transaction Payment C Deposit Balance 03/01/03 DEP Cash R 95.00 3,593.39 memo: 12/15 concert donations cat: [Scholarship Fund] 03/01/05 376 Salem Concert Band 100.00 R 3,493.39 memo: fee for 8 Mar Adult Band Fe... cat: Entry Fees 03/01/06 DEP Cash R 32.00 3,525.39 memo: 11/20 concert donations cat: Donations 03/01/06 377 Sheet Music Service of Port... 70.50 R 3,454.89 memo: cust 58680: 135420, 137967 SPLIT [Sheet Music Svc] [Sheet Music Svc] 0.00 135420 [Sheet Music Svc] 68.50 137967 Finance Charge 2.00 03/02/04 DEP Edwin & Dorothy Nuhring R 15.00 3,469.89 cat: [Scholarshp Fund] 03/02/09 378 Corporation Division 20.00 R 3,449.89 memo: 2003 444948-88 cat: Business Tax 03/02/09 379 Tigard Tualatin School Dist... 320.50 R 3,129.39 memo: inv 1684 cat: Rent Paid 03/02/11 380 Phil Pasteris 33.80 R 3,095.59 memo: reimb SPLIT Shipping Shipping 14.80 postage for mailing tank you n P 0 Box Rent 19.00 03/02/18 Wells Fargo Bank Northwest,... 20.00 R 3,075.59 memo: new checks cat: Bank Chrg 03/02/26 381 Sheet Music Service of Port... 65.00 R 2,990.59 memo: cust 58680: 148822 SPLIT [Sheet Music Svc] [Sheet Music Svc] 85.00 148822 03/02/27 DEP Linda Saxton R 100.00 3,090.59 cat: (Scholarshp Fund] 03/02/27 DEP Elizabeth Barbuto R 15.00 3,105.59 memo: t shirt cat: T-Shirt Sales 01/25/04 8;01 PM tigardfunds-request-2004.doc Page 5 of 10 Tualatin Valley Community Band FY-2004 Community Event Funding Request 03/03/23 382 Lone Mountain Sportswear 192.80 R 2,912.79 memo: 16 Band shirts cat: T-Shirt Cost 03/03/24 DEP Cash R 95.00 3,007.79 memo: t-shirt receipts SPLIT T-Shirt Sales T-Shirt Sales 15.00 Blake Philips T-Shirt Sales 15.00 Julie Pasteris T-Shirt Sales 15.00 Darla Bowman T-Shirt Sales 15.00 Phil Brooks T-Shirt Sales 15.00 Chuck Gauger Donations 5.00 Chuck Gauger T-Shirt Sales 15.00 Brandon Van Dyke 03/03/24 DEP Denise Alcorn R 15.00 3,022.79 cat: T-Shirt Sales 03/03/24 DEP Robert S. Downs, Jr. R 15.00 3,037.79 cat: T-Shirt Sales 03/03/24 DEP Caroline J. Merrick R 15.00 3,052.79 cat: T-Shirt Sales 03/03/24 DEP Jay H. Post R 100.00 3,152.79 memo: In memory of Kara Zander cat: [Scholarshp Fund] 03/04/01 DEP Lutheran Church, Idaho Falls R 486.00 3,638.79 memo: donation cat: [Scholarshp Fund] 03/04/29 DEP Cash R 35.00 3,673.79 SPLIT T-Shirt Sales T-Shirt Sales 15.00 Greg Hart T-Shirt Sales 15.00 Stefan Hutchison Donations 5.00 Stefan Hutchison 03/04/29 383 Tigard Tualatin School Dist... 150.00 R 3,523.79 memo: dep Deb Fennel 4 May concert cat: Rent Paid 03/04/29 384 Justin Bowman 300.00 R 3,223.79 memo: 2003 Saxton Memorial Schola... cat: [Scholarshp Fund] 03/05/06 DEP Cash R 300.05 3,523.84 memo: donations concert 4 May cat: Donations 03/05/06 DEP James Allen R 20.00 3,543.84 memo: concert 4 May cat: Donations 03/05/06 DEP Donna Harlan R 20.00 3,563.84 memo: concert 4 May cat: Donations 01/25/04 8:01 PAR tigardfunds-request-2004.doc Page 6 of 10 Tualatin Valley Community Band FY-2004 Community Event Funding Request 03/05/06 DEP Clara M. Porter R 15.00 3,578.84 memo: concert 4 May cat: Donations 03/05/26 385 Sheet Music Service of Port... 339.58 R 3,239.26 memo: cust 58680: inv 153083, 155... SPLIT (Sheet Music Svc] [Sheet Music Svc] 172.00 153083 [Sheet Music Svc] 100.00 155779 (Sheet Music Svc) 65.00 156368 Finance Charge 2.58 03/05/27 DEP Cash R 25.00 3,264.26 SPLIT T-Shirt Sales T-Shirt Sales 15.00 Stephen P. Jachim Donations 10.00 Rich Watkins 03/06/09 DEP Spiky Hair Trumpet R 20.00 3,284.26 SPLIT T-Shirt Sales T-Shirt Sales 15.00 Donations 5.00 folder 03/06/09 386 Dave Nelson 271.62 R 3,012.64 memo: expenses concert 4 May 2003 SPLIT Printing Printing 100.00 Sir Speedy - Posters Printing 5.00 Sir Speedy - Donation info pos Printing 5.49 Staples - copy paper for flyer Printing 8.82 Staples - Envelopes Postage 54.39 Printing 10.92 Office Depot - copy paper for Printing 52.00 JB Gray & Son - plates for bro Printing 35.00 SuperDi.gital - ticket cases 03/06/10 DEP Cash R 5.00 3,017.64 memo: $3 from leftover Dan Straus... cat: Donations 03/06/19 387 Safeco 443.00 R 2,574.64 memo: acct 205611053701 cat: Insurance 03/07/15 DEP City Of Tigard R 1,850.00 4,424.64 memo: 2003-2004 donation cat: Donations 03/07/20 DEP Tigard Fourth Of July, Inc. R 200.00 4,624.64 memo: 4 July 2003 cat: Donations 03/07/20 388 Postmaster 19.00 R 4,605.64 memo: box 230773 rent thru 31 Jan... cat: P 0 Box Rent 01/25/04 8:01 PM tigardfunds-request-2004.doc Page 7 of 10 Tualatin Valley Community Band FY-2004 Community Event Funding Request 03/07/20 389 Sheet Music Service of Port... 78.50 R 4,527.14 memo: cust 58680: inv 158648, 159296 SPLIT [Sheet Music Svc] [Sheet Music Svc] 168.50 158648 [Sheet Music Svc] 90.00 159296 03/08/25 390 Tigard-Tualatin School Dist... 516.75 R 4,010.39 memo: inv #1929, 1931 SPLIT Rent Paid Rent Paid 147.00 bal of $297 inv 1929 Tual HS 4 Rent Paid 369.75 inv 1931 for Deb Fennel 2 Dec 03/09/03 DEP Karen Molloy R 15.00 4,025.39 memo: Jenni's band shirt cat: T-Shirt Sales 03/09/15 DEP St. Anthony's Parish R 400.00 4,425.39 memo: 125th Anniversary, Cooks Park cat: Donations 03/10/08 Suphawadee Ross R 4.00 4,429.39 memo: music folder for Erryn Ross cat: Portfolio Rent 03/10/27 391 Sheet Music Service of Port... 220.00 R 4,209.39 memo: cust 58680: inv 165437 SPLIT [Sheet Music Svc] [Sheet Music Svc] 220.00 165437 03/11/15 392 Sheet Music Service of Port... 60.90 R 4,148.49 memo: cust 58680: stmt 10/31 SPLIT [Sheet Music Svc] [Sheet Music Svc] 60.00 165328, 167409 Finance Charge 0.90 165437 03/11/15 393 Lone Mountain Sportswear 146.00 R 4,002.49 memo: 12 t shirts cat: T-Shirt Cost 03/11/15 394 Salem Concert Band 100.00 R 3,902.49 memo: register for 2004 Adult Ban... cat: Entry Fees L 03/11/15 395 Tigard Tualatin School Dist... 300.00 3,602.49 memo: dep Deb Fennel 14 Dec F.. cat: Rent Paid 03/11/20 DEP Various R 60.00 3,662.49 J SPLIT T-Shirt Sales n T-Shirt Sales 15.00 3 Jennifer Cicero U T-Shir*.. Sales 15.00 J Tani Howard ck 11044 T-Shirt Sales 15.00 Cindy <someone> T-Shirt Sales 15.00 Darrel Lamb 03/12/06 DEP Various R 107.00 3,769.49 SPLIT T-Shirt Sales 01/25/04 8:01 PM tigardfunds-request-2004.doc Page 8 of 10 Tualatin Valley Community Band FY-2004 Community Event Funding Request T-Shirt Sales 15.00 Ed Metzler Donations 5.00 T-Shirt Sales 15.00 Suphawadee Ross, ck#1265 T-Shirt Sales 15.00 Terry Furman Donations 5.00 Terry Furman Donations 52.00 Chris Lewis 03/12/06 396 Dave Nelson 104.25 R 3,665.24 memo: expenses concert 14 Dec 2003 SPLIT Printing Printing 104.25 Sir Speedy - Posters 03/12/15 DEP Cash R 312.00 3,977.24 memo: contributions from 14 Dec c... cat: Donations 03/12/20 DEP Lee Boekelheide R 20.00 3,997.24 memo: via Symantec rebate cat: Donations 03/12/20 DEP Katherine B. Meads R 10.00 4,007.24 memo: on behalf of Adelia Bertell cat: Donations 03/12/23 DEP Unknown R 25.00 4,032.24 cat: Donations 03/12/30 DEP Cash R 150.00 4,182.24 cat: iScholarshp Fund] 03/12/31 DEP Lee Boekelheide R 200.00 4,382.24 cat: Donations 1 1 I I I I I.. 01/25/04 8:01 PM tigardfunds-request-2004.doc Page 9 of 10 Tualatin Valley Community Band FY-2004 Community Event Funding Request 5.c Articles of Incorporation Articles of Incorporation are on file with the City of Tigard. No changes were made during FY-2003 5.d 501(cx3) Status NCB obtained a federal tax-exempt designation on November 21, 2001 and is on file at the City of Tigard. The NCB Employer Identification Number is 93-1168909 and our DLN Number is 17053299033021. 5.e Organizational Bylaws Bylaws are on file with the City of Tigard. No changes were made during FY-2003 01/25/04 8:01 PM tigardfunds-request-2004.doc Page 10 of 10 'w i~~',rt~~``'v~tec,r:~ ri'i+'ti:"•„taZ' ~,.'^cti MIL r< `•iti. t~: (i1 r,~-tr ~l'X3e-T;y,.:•.a:?. '•~._.al: •..iz,..... i~.'u~'~ . ~ t ~ i' 'x r~~1r:~,~ `Sf,.4'' \ht. wT.;arra~ ~y. X r J 3,s } or (.otnlc i( Mt't'[irtf; of ~ f''?i}'"'4~:~~s~ ~ E•.~a - 'i,':L:. r. y: n; a-_ r.~: ;u;: t~..;'.•ts'yi;', f(jj'' ! r, t Ss x , 7 j LJ `Z 'i rf, i~ KY YrrY ~ fifi ~A 7,a; y 'f „tom S ~}q T~ ~ ~ .i+«4 ~~`~H' vv''''~~4,, Tj{ r 4 1 ,A`a~ 7~F~1~ " r +"~~'~fi ,K ~ tkN'.~' v k •7~.a '3 sl;t~+~,3 -a[e. at., ~ e T uq +(fr t r~ a t r e J ' 1+ N„p ~ry.L 7x .b.:.A ~a~ ,{~~f~Tr~~ti.."'~$. w ~ri ~';t;`T~~~. ,•~SS` .2 J. c ;3~ .ra.!"`: Ji. =~S)kl a2 ~~,~u a~~~~~,•a~~? ?t +r}~~.s s-,v1; ,yv., irra.f ~ :Aic. ,rr ,l r~(. '~k 1~~~a' _ i G '~"i ''v 9 sy,• ~`'i•.-"L .tCTL.~'~-.,.;Faq,,~~ •.'t:• I;lf`,: ~ r .r ~ ~ S ~ l ~t'{.~s3r,, tY . t ~s.,'•.;r'•Yt> ~r_~'t az~ti;,r?~' 1 C t~aP,)~{„y 'fir? r. ? ~;ti 5< ti ~ i :t.y ••i. ~~a .Y7' ~';+,ti,:t' ~s.~S•r~3~' F < 1. ,:tet sf~ ''I`,'-~j ' Y E•'t Z ir'~s:~ ?'l* i>:,;e, ~,c~.r ~k'a,: :..~-l' e i . 41.}: r i +_'hM!tS'; t t a~ t'.'rl'.' '1~ X."•w, > ~1 h.~`{j a+ .r~ it. J r r+.. 3' "51 f s' Y s ~l . i ; ifi ,•k : .t"i.tn ~.~~~a=.L~~{tirt~t~~, 4*}. t x.^?ti. ~eCo .G t y k : ~ r.~ a 'S. rr GASB USER GUIDE SERIES This guide summarizes information from a series of more extensive and detailed guides to government financial statements: What You Should Know about Your Local Government's Finances: A Guide to Financial Statements (GUG01) What You Should Know about Your School District's Finances: A Guide to Financial Statements (GUG02) An Analyst's Guide to State and Local Government Financial Statements (GUG03) The Quick Guide to Local Government Financial Statements (GQG01) The Quick Guide to School District Financial Statements (GQG02) The Quick Guide to State Government Financial Statements (GQG03) i 3 For information on applicable prices and discount rates, please contact: Order Department Governmental Accounting Standards Board 401 Merritt 7 P.O. Box 5116 Norwalk, CT 06856-5116 r (800) 748-0659 The Quick Guide to Local Government Financial Statements Dean Michael Mead l RA i LEGIBILITY STRIP OWL • Government-wide Statement of Net Assets Figure 1. Illustrative Local City Iola statement of Net Assets As of December 31, 2002 men" Component Primary Govern Business-type Units Governmental Total lie* Activities Activities ~ 22,383,720 $ 303,935 8,785,821 $ 7,428,952 S $ 13,597,899 $ - 27,365,221 4,042,290 N SETS 27,365,221 16,442,747 1 Current assets: 3,609,615 - 83,697 Cash and cash equivalents 12,833,132 (175,000) 175,000 448,823 855,874 Investments 126,674 66,640,511 ~ Receivables (net) 322,149 12 347 110 54,293,401 1,493,322 Internal balances inventories 1,493,322 Total current assets 92,089,239 6,119 751,239 Noncurrent assets: uivalents 61319,455 q 88,253,120 3 30~,g3952,214 36,993,547 Restricted cash and cash e 30, 367,241 168,002,817 37744,786 Capital assets: 51,402,399 116,600,418 reciable infrastructure 152 882,073 322,,804545,,833344 49,603,660 Land and nondep not Depreciable infrastructur opeftY and equip ment, net 170,022,760 389 Depreciable buildings, p 224,316,161 165,229183 Total noncurrent assets Total assets MINIM" CORRECTION THE PRECEEDING RECORD OR DOCUMENTS HAVE BEEN REPHOTOGRAPHED TO ASSURE LEGIBILITY OR SEQUENCE AND THEIR IMAGE OR IMAGES APPEAR IMMEDIATLEY HEREAFTER. Copyright © 2001 by Governmental Accounting Standards Board. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written per- mission of the Governmental Accounting Standards Board. Figure I. Illustrative Government-wide Statement of Net Assets Local City laws Statement of Net Assets As of December 31, 2002 Primary Government Component Business-type Units Governmental 'total Activities Vr Activities 303,935 SSETS $ 13,597,899 $ 8,785,821 $ 27,365 27,365,720221 $ 7,428,952 N Current assets: 4,042,290 27,365,221 .r 16'442'747 5 Cash and cash equivalents 12,833,132 3,(609()9,,61610) Investments 175,000 448 823 83,697 Receivables (net) 322,149 126,674 11,858,874 66,640,511 internal balances 54293,401 12,347'110 _ 1,493,322 Inventories 1,493,322 Total current assets Noncurrent assets: uivalents 92,089,239 Restricted cash and cash eq 88,253,120 3,836,119 61,319,455 751,239 36,993,547 Capital assets: 30,367,241 30,952,214 reciable infrastructure 118,600,418 168,002,817 z 37,744,7 Land and nondep 37744,786 51,402,399 322,904,833 ,,660 Depreciable infrastructure, net ui ment, net 152,882,073 49603 roperty, and eq p 170,022,760 1 229183 389,545,344 Depreciable buildings, p 224 316,161 65 Total noncurrent assets Total assets WHAT IS THE PURPOSE OF GOVERNMENT FINANCIAL STATEMENTS? • Most local government services are unlike businesses--cities and counties do not charge citizens directly for most services they receive, but rather finance services with taxes and other fees applied generally to the public. • Because is not always clear how the taxes and fees citizens pay relate to the services they receive in return, and because citizens have little choice about paying them, local governments must take special care to demonstrate that they have been accountable to the public. • Financial statements are an important way for counties, cities, towns, villages, and other local governments to demonstrate their accountability. FINANCIAL STATEMENTS PROVIDE INFORMATION ABOUT THE WHOLE GoVERNMENT • The first two financial statements in a local government's annual financial report are the GOVERNMENT-WIDE FINANCIAL STATEMENTS the STATEMENT OF NET ASSETS (Figure 1) and the STATEMENT OFACTrvITIEs (Figure 2). They provide comprehensive information about the entire government, including all of its: - GOVERNMENTAL ACTIVITIES-the traditional activities of local government, such as parks and recreation, police, and fire; they are financed by taxes and other revenues levied generally on the public; in the absence of government provision, many of these services might not occur in the private sector. - BUSINESS-TYPE ACTIVITIES-services that charge a fee directly to the users of the service generally in order to cover their costs of operation; examples might include water and sewer systems and municipal golf courses. - COMPONENT uNITs-governmental organizations that are legally distinct from the government that created t8°.em, but for which the elected officials of the govern- ment are nonetheless financially accountable; examples might include housing au- thorities and school districts. 1 Figure 2. Illustrative Government-wide Statement of Activities Local City Statement of Activities For the Year Ending December 31, 2002 Program Revenues Operating Capital Charges for Grants and Grants and Functions/Programs Expenses Services Contributions Contributions Primary government: Governmental activities: General government $ 9,571.410 $ 3,146,915 $ 843,617 - Public safety 34.844.749 1,198,855 1,307,693 $ 62,300 Public works 10,128.538 850,000 - 2,252,615 Engineering services 1,299,645 704,793 - - Health and sanitation 6,738,672 5,612,267 575,000 - Cemetery 735,866 212,496 - - Culture and recreation 11,532,350 3,995,199 2,450,000 - Community development 2,994,389 - - 2,580,000 Education (payment to school district) 21,893,273 - - 'i Interest on long term debt 6.068,121 - - Total governmental activities 105,807,013 15,720.525 5,176,310 4,894,915 Business-type activities Water 3,595.733 4,159.350 - 1,159,909 G Sewer 4,912.853 7.170,533 - 486,010 Parking facilities 2,796,283 1,344,087 - Total business-type activities 11,304,869 12,673,970 - 1,645,919 Total primary government $ 117,111,882 $ 28.394,495 $ 5,176,310 $ 6,540,834 Component units: 1 Landfill $ 3,382,157 $ 3.857.858 $ - $ 11,397 Public school system 31,186.498 705.765 3.937,083 - Total component units $ 34,568.655 $ 7.563.623 $ 3,937,083 $ 11,397 ti ~,T I.r, ~h y General revenues: 3 "r „ „ttti`~Y <`y Taxes Property taxes, levied for general purposes Property taxes, levied for debt service Franchise taxes c+! Public service taxes Payment from Sample City Grants and contributions not restricted to specific programs Investment earnings Miscellaneous I Special item--gain on sale of park land • Transfers 115111''112111 11, 11 Total general revenues, spei'ial items, and transfers Change in net assets Net assets-beginning Net assets-ending 4 LIABILITIES Current liabilities: Accounts payable 6,783,310 751,430 7,534,740 1,803,332 Deferred revenue 1,435,599 - 1,435,599 38,911 Current portion of long-term obligations 9,236,000 4,426,286 13,662,286 1,426,639 Total current liabilities 17,454,909 5,177,716 22,632,625 3,268,882 Noncurrent liabilities: Noncurrent portion of long-term obligations 83,302,378 74,482,273 157,784,651 27,106,151 Total liabilities 100,757,287 79,659,989 180,417,276 30,375,033 raET ASSETS Invested in capital assets, net of related debt 103,711,386 73,088,574 176,799,960 15,906,392 Restricted for: Capital projects 11,705,864 - 11,705,864 492,445 Debt service 3,020,708 1,451,996 4,472,704 - Community development projects 4,811,043 - 4,811,043 - Other purposes 3,214,302 - 3,214,302 - Unrestricted (deficit) (2,904,429) 11,028,624 8,124,195 2,829,790 Total net assets $ 123,558,874 $ 85,569,194 $ 209,128,068 $ 19,228,627 . k7. 7 `4 sL tx~PiIYAZ'aG.gi~~{{;;~• J~P 4yy~ Statement of Net Assets ® The statement of net assets contains information about: - Things of value a local government owns or controls its ASSETS - Amounts a local government owes-its LIABILITIES - What is left after assets are used to satisfy liabilities-its NET ASSETS. You can use the information in the statement of net assets to: - Identify what kinds of assets a local government owns, what kinds of debts it owes, and the nature of the net assets that remain - Learn about a local government's long-lived capital assets, including iNFRASTRuc- TuRE assets such as bridges and roads; governments that employ a "modified ap- proach" to reporting infrastructure will provide information about the physical condition of these assets and their efforts to maintain them - Assess a local government's ability to cover its costs and to continue financing services in the future; for instance, by comparing total assets with total liabilities - Find out how much of a local government's net assets can be used to provide new services or start new programs, versus how much is invested in capital assets or restricted to specific purposes. Statement of Activities • The statement of activities contains information about: - The costs of providing public services-EXPENSES - The resources obtained to finance services-REVENUES. You can use the information in the statement of activities to: - Learn where a local government gets resources from and what it uses them for - Find out how much it costs a local government to provide its various services and programs - Determine the extent to which services cover their own costs with user fees, charges, and grants, as opposed to being financed with taxes, other general revenues, and Z resources accumulated from past years (See the "net (expense) revenue" columns in Figure 2.) - Identify out-of-the-ordinary costs and unusual sources of funding - Discover if sufficient resources were raised during the year to cover costs, or if a there was a shortfall-for example, by subtracting total expenses from the sum of program and general revenues, for governmental or business-type activities i - Determine if a local government's fiscal status is improving or declining, by exam- ining the "change in net assets" line at the bottom of the statement; a positive number is an improvement and a negative number is a decline. 6 Net (Expense) Revenue and Changes in Net Assets Primary Government Governmental Business-type Component Activities Activities Total Units $ (5,580,878) - $ (5,580,878) - (32,275,901) - (32,275,901).:- - (7,025,923) - (7,025,923) - (594,852) - (594,852) - (551,405) - (551,405) - (523,370) - (523,370) - (5,087,151) - (5,087,151) - (414,389) - (414,389) - (21,893,273) - (21,893,273) - (6,068,121) - (6,068,121) - (80,015,263) - (80,015,263) - $ 1,723,526 1,723,526 - 2,743,690 2,743,690 - (1,452,196) (1,452,196) - # 3,015,020 3,015,020 - (80,015,263) 3,015,020 (77,000,243) - - - $ 487,098 (26,543,650) - - - (26,056,552) 51,693,573 - 51,693,573 - 4,726,244 - 4,726,244 - 4,055,505 - 4,055,505 - 8,969,887 - 8,969,887 - - - - 21,893,273 1,457,820 - 1,457,820 6,461,708 1,958,144 601,349 2,559,493 881,763 884,907 104,925 989,832 22,464 2,653,488 - 2,653,488 - 501,409 (501,409) - - 76,900,977 204,865 77,105,842 29,259,208 (3,114,286) # 3,219,885 105,599 3,202,656 126,673,160 82,349,309 209,022,469 16,025,971 $ 123,558,874 $ 85,569,194 $ 209,128,068 $ 19,228,627 5 • The governmental funds financial statements show the MAJOR (most significant) FUNDS individually, and total the remaining governmental funds in a single column. - The general fund or its equivalent is always considered a major fund and is shown individually. - Other funds qualify as major based on the size of their assets, liabilities, revenues, or expenditures relative to other funds. - Finally, a local government may label any other fund as major and show it individu- ally, even if it does not qualify by size, if the government believes that fund is impor- tant to the users of its financial statements. • The governmental funds financial statements-the BALANCE SHEET (Figure 3) and the STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES (Figure 4)- include information you can use to: - Determine a local government's short-term financing needs and assess its capacity to meet them-for instance, by comparing cash and short-term investments with liabilities that are expected to be liquidated in the next year - Assess a local government's short-run ability to balance inflows of resources with outflows to pay for services by contrasting revenues and expenditures. Proprietary Funds • The PROPRIETARY FUNDS report the finances of activities a local government operates like a business. • There are two kinds of proprietary funds: - ENTERPRISE FUNDS typically report the same kinds of services included in the busi- ness-type activities in the government-wide statements-for example, golf courses and utilities. - INTERNAL SERVICE FUNDS account for services that are provided to a local government's own departments or agencies, such as a motor pool or central supply purchasing. They are usually included with the governmental activities in the government-wide statements. • The three proprietary funds financial statements are the: - STATEMENT OF NET ASSETS - STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS - STATEMENT OF CASH FLOWS-The purpose of this statement is to identify where cash comes from and how it is used-it shows whether a proprietary activity raised enough cash to pay its bills. The statement categorizes sources and uses of cash in four ways: Operating cash flows-related to the provision of services and the production and sale of goods 8 FINANCIAL STATEMENTS PROVIDE DETAILED INFORMATION ABOUT A GOVERNMENVs FUNDS • Whereas the government-wide financial statements provide an all-encompassing view of a local government's finances, the remainder of the statements-collectively called FUND FINANCIAL sTATEMENTs--provide a more detailed look at the major individual por- tions, or Furors, of a government. There are three kinds of fund financial statements-governmental, proprietary, and fiduciary funds. Governmental Funds • The GOVERNMENTAL FUNDS report the finances of a local government's most basic services-generally the same as the governmental activities in the government-wide statements. • The governmental funds report a narrower set of financial information than the gov- ernment-wide and other funds statements: - The governmental funds statements generally include only short-term information- the most readily available assets and presently due liabilities, and just the resources that flow into and out of a local government during the year or shortly thereafter. - All of the other statements include both short- and long-run information-all assets, liabilities, revenues, and expenses. • There are five kinds of governmental funds: - GENERAL FUND-typically the government's main operating fund; it accounts for resources not required to be in another fund. - SPECIAL REVENUE FUNDS track revenue sources legally restricted to specific uses. For example, state aid for mental health care might be tracked in a city's mental health fund. - CAPITAL PROJEcrs FUNDS follow the resources used to build, acquire, and renovate major general capital assets. For example, a highway renovation fund might ac- count for the use of proceeds from long-term bonds to rebuild a county's major roads. - DEBT sERvIcE FUNDS account for resources used to repay general long-term debt. - PERMANENT FUNUs report resources legally restricted so that only the earnings they generate, and not the resources themselves, may be used. For instance, a village art endowment fund might track investments donated by a patron who stipulated that only the earnings may be used to purchase outdoor sculptures for public parks. 7 ■ ■ ~ a nor Figure 3. Illustrative Governmental Funds Balance Sheet, Local Government o Local City Balance Sheet Governmental Funds As of December 31, 2002 Other Total HUD Community Route 7 Governmental Governmental General Programs Redevelopment Construction Funds Funds ASSETS Cash and cash equivalents $ 3,418,485 $ 1,236,523 $ - $ - $ 5,606,792 $ 10,261,800 Investments - - 13,262,695 10,467,037 3,485,252 27,214,984 Receivables, net 3,644,561 2,953,438 353,340 11,000 10,221 6,972,560 Due from other funds 1,370,757 - - - - 1,370,757 Receivables from other governments - 119,059 - - 1,596,038 1,715,097 Liens receivable 791,926 3,195,745 - - - 3,987,671 Inventories 182,821 - - - - 182,821 Total assets $ 9,408,550 $ 71504,765 $ 13,616,035 $ 10,478,037 $ 10,698,303 $ 51,705,690 • Noncapital financing cash flows-related to grants received from or provided to other governments, as well as transfers and borrowing money for purposes other than buying or building capital assets Capital and related financing cash flows-related to the receipt and use of cash for purchasing or constructing capital assets, such as from long-term borrow- ing or intergovernmental grants • Investing cash flows-predominantly related to the sale and purchase of and earnings from investments. Fiduciary Funds • The FIDUCIARY FUNDS account for resources a local government manages or holds on behalf of others, such as employee pensions. • There are four kinds of fiduciary funds: - PENSION AND OTHER EMPLOYEE BENEFIT) TRUST FUNDS account for resources held in trust for the members and beneficiaries of various employee benefit plans, such as a retiree health insurance program. - INVESTMENT TRUST FUNDS track the portion of a local government's investment pools that belongs to other governments. For instance, a county may manage a short- term investment pool so localities can earn income from spare cash until it is needed. - PRIVATE-PURPOSE TRUST FUNDS report all other trust arrangements-for example, an unclaimed funds account that holds abandoned bank accounts and other property. - AGENCY FUNDS contain resources held on a temporary, purely custodial basis. For example, as a county collects its own property taxes, it may also collect for its villages and towns and then pass the money along. • The fiduciary funds financial statements are the: - STATEMENT OF FIDUCIARY NET ASSETS - STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS. Component Units L The Information in the COMPONENT UNITS FINANCIAL STATEMENTS can be used to exam- ine the legally separate entities for which the elected officials of a local government are financially accountable. In addition to reporting them in the government-wide financial statements, local gov- 0 ernments will provide additional information about the component units in one of two a ways: - COMBINING FINANCIAL STATEMENTS Of major component units between the fund fi- nancial statements and the notes, or - CONDENSED FINANCIAL STATEMENTS in the notes to the financial statements. 9 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable $ 3,408,680 $ 129,975 $ 190,548 $ 1,104,632 $ 1,074,831 $ 5,908,666 Due to other funds - 25,369 - - - 25,369 Payable to other governments 94,074 - - - - 94,074 Deferred revenue 4,250,430 6,273,045 250,000 11,000 - 10,784,475 Total liabilities 7,753,184 6,428,389 440,548 1,115,632 1,074,831 16,812,584 Fund balances: Reserved for: Inventories 182,821 - - - - 182,821 Liens receivable 791,926 - - - - 791,926 Encumbrances 40,292 41,034 119,314 5,792,587 1,814,122 7,807,349 Debt service - 3,832,062 3,832,062 Other purposes - 1,405,300 1,405,300 Unreserved, reported in: 0 General fund 640,327 - - - - 640,327 Special revenue funds - 1,035,342 - - 1,330,718 2,366,060 Capital projects funds - - 13,056,173 3,569,818 1,241,270 17,867,261 Total fund balances 1,655,366 1,076,376 13,175,487 9,362,405 9,623,472 34,893,106 Total liabilities and fund balances $ 9,408,550 $ 7,504,765 $ 13,616,035 $ 10,478,037 $ 10,698,303 Amounts reported for governmental activities in the statement of net assets are different because: Capital assets used in governmental activities are not financial resources and therefore are not reported in the funds. 161,082,708 Other long-term assets are not available to pay for current-period expenditures and therefore are deferred in the funds. 9,348,876 Internal service funds are used by management to charge the costs of certain activities, such as insurance and telecommunications, to individual funds. The assets and liabilities of the internal service funds are included in governmental activities in the statement of net assets. 2,994,691 Long-term liabilities, including bonds payable, are not due and payable in the current period and therefore are not reported in the funds. (84,760,507) Net assets of governmental activities $ 123,558,874 s, and Changes in Fund Ba>}ances ement °f Faevenues, Expenditure wool tiVe Govern n'entai Funds gtat Illustra vocal City Chang 85 in Fund Balances F;gure -Total endltures, and Governmental of Revenues, ExP mental Funds Other 2002 Governor Statement Governecember 31 Governmental Fund` Ended D ~r ute 7 for theYear Ro Funds rt t~aytt0cs" Comrrrumty construction 55,853,628 s ~~Cd HUD Redevelopment r✓~~ 4,680,192 4.055,505 Lauifiri4. programs - S - 5 - 8,969,887 .31 yf Ge 5 _ 606,946 2,287,791, 5 51.173 436 11,529,045 u' 4.055.505 . REVENUES 8.969,887 - - J 2,830,816 11,405,168 Property taxes 606,946 30,708 1,823 411 Franchise taxes 2 207 794 364,330 951083 ice taxes 2.578.191 - 270161 94 97 482467 Public sere 6119.938 549p89 2 839 7 g0 Fees and tines .-ter and permits 11,874460 87,106 - ~731p0 Licenses entat 552,325 66,176 549 lntergovernm 489~~ ces 881,874 Charges for servi 2 9,1864p1 ent earnings 86 222 ~ 121,052 lnvestm y-- 33 729 623 Miscellaneous 16,700 g 6g7 317 'Total revenues 417,814 - 3,721,542 1,2(39,645 8 N 8,630,835 ,070,032 EXpENDI-TUBES ~ - 706,305 Current: 33,729,623 11,411,685 al government 4,975,775 - - 2954,389 1,299,645 Public salety 21,893,273 6,070,032 publlc works services 706,305 0 Eno+neering itatwn 14i1,685 2,954,389 3,450,00 1 Health and san _ 3,450,000 5,215,151 Cemetery - 5,215,151 16,718,649 recreation 21,893273 - - 190,209 33 Clture an 3 121 u d deVetopment t - . -ter munity school district - l 1128~1,76~9- t 5 697 854 Com a ment to 2 246,671 198 469 ~f EducaWn•-P y - X23 850,0031 Debt service 2 664,485 791714) ~lr 2 ,5 369) principal interest and other charges 68 717 -~f ! 12 114,996) 1222,9161 10 Capital outlay endttures Total exp of revenues Excess (deiidiencyl over expenditures t OTHER FINANCING SOURCES (USES) Proceeds of refunding bonds - - - - 38,045,000 38,045,000 Proceeds of long-term capital-related debt - - 17,529,560 - 1,300,000 18,829,560 Payment to bond refunding escrow agent - - - - (37,284,144) (37,284,144) Transfers in 129,323 - - - 5,551,187 5,680,510 Transfers out (2,163,759) (348,046) (2,273,187) - (219,076) (5,004,068) Total other financing sources and uses (2,034,436) (348,046) 15,256,373 - 7,392,967 20,266,858 SPECIAL ITEM Proceeds from sale of park land 3,476,488 - - - - 3,476,488 Total other financing sources (uses) and special items 1,442,052 (348,046) 15,256,373 - 7,456,376 23,806,755 Net change in fund balances (1,252,956) (570,962) 13,141,377 (11,025,369) (398,747 + ) (106,657) Fund valances-beginning 2,908,322 1,647,338 34,110 20,387,774 10,022,219 34,999,763 Fund balances-ending $ 1,655,366 $ 1,076,376 $ 13,175,487 $ 9,362,405 $ 9,623,472 $ 34,893,106 g giem"3H1sa spe~ralj yh : `]y,; /j~' , oil Figure 5. Illustrative Reconciliation of Net Change in Governmental Fund Balances to Governmental Activities Change in Net Assets (Separate Page Format) Local City Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities For the Year Ended December 31, 2002 Net change in fund balances-total governmental funds $ (106,657) Amounts reported for governmental activities in the statement of activities are different because (see Note 6 also): Governmental funds report capital outlays as expenditures. However, in the statement of activities, the cost of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which capital outlays exceeded depreciation in the current period. 14,039,717 In the statement of activities, only the gain on the sale of the parkland is reported, whereas in the governmental funds, the proceeds from the sale increase financial resources. Thus, the change in net assets differs from the change in fund balance by the cost of the land sold. (823,000) Revenues in the statement of activities that do not provide current financial resources are not reported as revenues in the funds. 1,920,630 Bond proceeds provide current financial resources to governmental funds, but issuing debt increases long-term liabilities in the statement of net assets. Repay- ment of bond principal is an expenditure in the governmental funds, but the repayment reduces long-term liabilities in the statement of net assets. This is the amount by which proceeds exceeded repayments. (16,140,416) Some expenses reported in the statement of activities do not require the use of current financial resources and therefore are not reported as expenditures in governmental funds. (1,245,752) Internal service funds are used by management to charge the costs of certain activities, such as insurance and telecommunications, to individual funds. The net revenue (expense) of the internal service funds is reported with governmental activities. (758,808) Change in net assets of governmental activities $ (3,114,286) 14 THE NOTES TO THE FINANCIAL STATEMENTS CONTAIN VALUABLE INFORMATION • A local government's notes disclose additional information that is essential to repre- senting its financial status accurately and completely-they are an integral part of the financial statements. • You can learn from the notes, among other things: - The approximate cost of using capital assets to provide services - Whether any significant finance-related legal or contractual provisions were violated - Major financial commitments a local government has made - A local government's efforts to manage and limit risk - Amounts a local government will be required to raise in the future to repay current outstanding debts - A local government's annual pension costs and its net pension obligation - Details about the finances of health insurance and other nonpension benefits a local government provides to its retired employees - A local government's significant accounting methods and assumptions. SUPPORTING INFORMATION LOCALGOYERNMENTs PROVIDE wrm THEIR FINANCIAL STATEMENTS Management's Discussion and Analysis • MANAGEMENT'S DISCUSSION AND ANALYSIS (MD&A) is a narrative overview of the financial statements, prepared by the finance officials of a local government, that appears before the financial statements. • IVM&A is intended to be an objective, straightforward, and understandable introduc- tion to a local government's financial statements. • MD&A prepares you to use the financial statements more knowledgeably and capably by: - Giving you a summary analysis of a local government's financi?J health based on the information in the statements - Highlighting important financial issues. 15 Budgetary Comparison Information • A BUDGETARY COMPARISON SCHEDULE (Figure 6) is provided for the general fund and each major special revenue fund for which a local government legally adopts a budget. Gov- ernments have the option to present the budgetary comparison as part of the basic financial statements. • This schedule compares revenue and expenditure/expense information from the: - Originally adopted budget - Final modified budget - Actual results for the year. • The information in budgetary comparisons can help you: - Judge a local government's compliance with its budget - Assess a local government's fiscal management capacity. Information about Pension Systems • Some local governments are required to provide information about the financial status of their pension plans. You can use this information to: - Determine whether the plan's assets are sufficient to finance the pension benefits current employees and retirees have earned up to this point - Compare the pension contributions required from a local government, based on actuarial computations, with the actual amounts it contributed. Information about the Physical Condition of Infrastructure • Some local governments are required to provide information about their bridges, roads, and other INFRAsrRUCTURE assets. You can use this information to deter- mine: If the condition of infrastructure is improving or deteriorating How the estimated cost of maintaining infrastructure assets compares to what a local government actually spent. r. 16 OTHER INFORMATION YOU MAY GET WITH THE FINANCIAL STATEMENTS • Many local governments include their basic financial statements in a COMPREI;ENSIVE ANNUAL FINANCIAL REPORT (CAFR), where you can find additional supporting information such as: - Statements and schedules that offer more detailed data than is included in the basic financial statements - Financial, economic, and demographic data that you may find useful for analyzing financial statements. BACKGROUND: WHERE DO FINANCIAL STATEMENT RULES COME FROM? • The accounting and financial reporting standards that state and local governments follow are established by the Governmental Accounting Standards Board. - The GASB is a private, nonpartisan, nonprofit organization founded under the auspices of the Financial Accounting Foundation (FAF), which appoints the GASB's board, raises its funds, and oversees its activities. The FAF performs the same functions for the GASB's counterpart for the private sector, the Financial Accounting Standards Board. - The GASB was created by agreement of the FAF and the American Institute of Certified Public Accountants (AICPA); the Council of State Governments; the Government Finance Officers Association; the International City/County Man- agement Association; the National Association of Counties; the National Associa- tion of State Auditors, Comptrollers and Treasurers; the National Conference of State Legislatures; the National League of Cities; the National Governors' Asso- ciation; and the U.S. Conference of Mayors. • The GASB is composed of a full-time chair and six part-time members drawn from various parts of the GASB's constituency-state and local government finance offic- ers and auditors, the accounting profession, academia, and persons who use financial statement information. • The GASB does not have the power to enforce compliance with the standards it pro- mulgates, but: - The authority for its standards is recognized under the Rules of Conduct of the AICPA. - Legislation in many states requires compliance with GASB standards. - Governments usually are expected to prepare financial statements in accordance with those standards (often referred to as GENERALLY ACCEPTED ACCOUNTING PRIN- CIPLES, or GAAP) when they issue bonds or notes or otherwise borrow from pub- lic credit markets. 17 Figure 6. Illustrative Budgetary Comparison Schedule Local City Budgetary Comparison Schedule for the General Fund For the Year Ended December 31, 2002 Variances- Positive (Negative) Budget Budgeted Amounts Actual Amounts Original Final to to GAAP Actual Amounts Original Final Budgetary Basis to Final Actual Reconciliation GAAP Basis REVENUES Property taxes $ 52,017,833 $ 51,853,018 $ 51,173,436 $ (164,815) $ (679,582) - $ 51,173,436 Other taxes-franchise and public service 12,841,209 12,836,024 13,025,392 (5,185) 189,368 - 13,025,392 Fees and fines 718,800 718,800 606,946 - (111,854) - 606,946 Licenses and permits 2,126,600 2,126,600 2,287,794 - 161,194 - 2,287,794 Intergovernmental 6,905,898 6,571,360 6,119,938 (334,538) (451,422) - 6,119,938 Charges for services 12,392,972 11,202,150 11,374,460 (1,190,822) 172,310 - 11,374,460 0o Interest 1,015,945 550,000 552,325 (465,945) 2,325 - 552,325 Miscellaneous 3,024,292 1,220,991 881,874 (1,803,301) (339,117) - 881,874 Total revenues 91,043,549 87,078,943 86,022,165 (3,964,606) (1,056,778) - 86,022,165 EXPENDITURES Current: General government 11,837,534 9,468,155 8,621,500 2,369,379 846,655 9,335 8,630,835 Public safety 33,050,966 33,983,706 33,799,709 (932,740) 183,997 (70,086) 33,729,623 Public works 5,215,630 5,025,848 4,993,187 189,782 32,661 (17,412) 4,975,775 Engineering services 1,296,275 1,296,990 1,296,990 (715) - 2,655 1,299,645 Health and sanitation 5,756,250 6,174,653 6,174,653 (418,403) - (104,621) 6,070,032 Cemetery 724,500 724,500 706,305 - 18,195 - 706,305 Culture and recreation 11,059,140 11,368,070 11,289,146 (308,930) 78,924 122,539 11,411,685 Education-payment to school district 22,000,000 22,000,000 21,893,273 - 106,727 - 21,893,273 Total expenditures 90,940,295 90,041,922 88,774,763 898,373 1,267,159 (57,590) 88,717,173 Excess (deficiency) of revenues over expenditures 103,254 (2,962,979) (2,752,598) (3,066,233) 210,381 57,590 (2,695,008) OTHER FINANCING SOURCES (USES) Transfers in 939,525 130,000 129,323 (809,525) (677) - 129,323 Transfers out (2,970,256) (2,163,759) (2,163,759) 806,497 - - (2,163,759) Total other financing sources and uses (2,030,731) (2,033,759) (2,034,436) (3,028) (677) - (2,034,436) 3,476,W 23,512 . 2,144 750 (1252,956) 3,476,488 57,590 2908,322 3,500,0 186,192 165,523 1,355,250 (924,511) 1,65'366 -MIA (1310,546) (785,951) _223~,11~3- $ S?S LkLf% rom aleotpa~land (1496738) 2742799 186192 J jpfoceeds sources (uses) and (572,227) 2742,799 710.462) tote( other financing (1 special items balance 3,5 28,750 $ 1 432,2`53 In fund 1246,061 (129,100) Net change Inning $ ,523 2956 Fund balance~"bQg ding Fund b6anCes-en nces only to the extent ees: f~ Ion Of a ~4lanat ry budg rlo clarm9 ha o~ ~nmoddled acc al basis. rted 57, 0 t1) The ed to be paid, rath but not received are repo 5 but are expert erect tarl9uv Encumbran d for budge urposes. ids and seNi ers Dare Place ces for g received for PAP p lures in the year goo ds and services are ~ expel ear the reported In the y ud9et to ~,pp,P balance basis of accounting Net increase in fund budgetary on the CitY,s budget, (See "fund balance paling the Phis unt. usedin pieounting f method.) 1he amo of accA untreportedas s budgetary mounting the basis City' statement o, t2) demres iron of the tted in the ula*40 Note 1 tot a desenP btance repo because of the cum mount differs from the fund fund balances a in described above. changes expenditures, andons such as those ettect of transact • The GASB follows the set of "due process" activities enumerated in its published rules of procedure before issuing its standards. Due process is stringent and designed to permit timely, thorough, and open study of financial accounting and reporting issues by the preparers, attestors, and users of financial reports, in order to encourage broad public participation in the standards-setting process. - For many issues it addresses, the GASB appoints an advisory task force of outside experts; studies existing literature on the subject and conducts or commissions additional research if necessary; publishes for public comment a discussion docu- ment setting forth the issues and possible solutions; conducts public hearings; and broadly distributes an exposure draft of a proposed standard for public comment. - Significant steps in the process are announced publicly. The GASB's meetings are open to public observation and a public record is maintained. - The GASB also is advised by its Governmental Accounting Standards Advisory Council (GASAC), a group appointed by the FAF and representing a wide range of the GASB's constituents. • The annual financial statements prepared by state and local governments were revised and improved substantially by standards the GASB enacted in June 1999. These revi- sions are embodied in GASB Statement No. 34, Basic Financial Statements-and Management's Discussion and Analysis for State and Local Governments. - Statement 34 applies to all state and local governments, including public colleges and universities, public hospitals and healthcare organizations, public museums and cultural institutions, libraries, public employee retirement systems, and so on. - The new standards are the product of 15 years of deliberation by the Board mem- bers and research by the GASB staff and consultants. Along the way, the GASB: • Exposed four discussion memoranda and three full-fledged drafts to public review and received hundreds of comment letters, both praising and critical, in response Field-tested the new financial statements with 25 state and local governments of various sizes and types from across the country • Held dozens of focus groups and public hearings Met regularly with major constituent organizations; established task forces made up of a broad representation of preparers, auditors, and users; and received additional advice from the GASAC. 20 AGENDA ITEM # C~~l Ses5io n FOR AGENDA OF February 24, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Update on the New Tigard Library PREPARED BY: Margaret Bames DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Presentation by staff to update the City Council about the overall construction schedule and budget for the new library. STAFF RECOMMENDATION The purpose of this presentation is to provide details about the construction schedule and budget related to the new Tigard Public Library. INFORMATION SUMMARY The new library project remains on schedule and within budget. As a result of being within the budget the project now has the opportunity to add some additional features to the new library, including enhancements to the Community Meeting Room and additional furnishings for public spaces. To fully implement these enhancements, project financial resources will now need to be allocated to targeted areas. The City Council will be fully informed regarding the details of the proposed enhancements at the February 24, 2004 study session. In addition to reviewing the enhancement opportunities, the Council will be provided with an update regarding the overall construction schedule. OTHER ALTERNATIVES CONSIDERED None. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY L r Goal #3: Adequate facilities are available for efficient delivery of life-long learning programs and services for all ages: 3 ATTACHMENT LIST D A. Memo to Mayor and City Council. a FISCAL NOTES None. MEMORANDUM TO: Honorable Mayor and City Council FROM: Margaret Barnes, Library Director,, RE: Update on New Library DATE: February 10, 2004 C: Bill Monahan, City Manager The new library project remains on schedule and within the budget. In fact, because of the positive outcome of the bidding process, a number of features, which will enhance both the aesthetic qualities and efficient functionality of the building, were added back to the project. They include additional landscaping, increased day lighting, more casework and additional surface covered by ceramic tile. In addition to the features listed above, the following areas are now scheduled for enhancement. • Community Meeting Room Additional furnishings for the public spaces To fully implement these enhancements, project financial resources will need to be allocated to targeted areas. The City Council will be fully informed regarding the details of these enhancements at the February 24, 2004 study session. The Council will also receive an update on the overall construction schedule and budget. a i i i i i AGENDA ITEM # 2 FOR AGENDA OF February 24, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Appoint Thomas Woodruff as City Councilor of the City of Tigard to serve from February 24, 2004, until December 31, 2004, to complete the unexpired term of former City Councilor Craig E. Dirksen PREPARED BY: Cathy Wheatley J DEPT HEAD OK WAik~~ CITY MGR OK ISSUES BEFORE THE COUNCIL Consider appointing Thomas Woodruff as City Councilor from February 24, 2004, until December 31, 2004. STAFF RECOMMENDATION Appoint Thomas Woodruff to City Council as outlined in the attached resolution. INFORMATION SUMMARY. A vacancy in the position of Mayor in the City of Tigard occurred due to the death of James E. Griffith. Council decided to appoint Council member Craig E. Dirksen as Interim Mayor on January 13, 2004, until December 31, 2004, thereby creating a vacancy on City Council. Council determined that it would create an application process and conduct interviews to select a Councilor to serve on the Tigard City Council until December 31, 2004, which is when the term of office for Craig E. Dirksen would have expired. On February 12, 2004, Council conducted interviews of candidates interested in serving on the Council and subsequently selected Thomas Woodruff to serve as Councilor for the remainder of Craig E. Dirksen's term of office. The attached resolution to appoint Mr. Woodruff to the Council was prepared for review and action by the Council to complete the appointment process. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY 9 N/A ATTACHMENT LIST i i 1. Proposed resolution appointing Thomas Woodruff as Councilor until December 31, 2004. i FISCAL NOTES N/A I:~edmipe el'04b40224%councll eppl eis.doo AGENDA ITEM # 3 FOR AGENDA OF February 24, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Administer the Oath of Office to Thomas Woodruff as City Councilor of the City of Tigard to serve from February 24, 2004, until December 31, 2004, kj PREPARED BY: Cathy Wheatley DEPT HEAD OK CITY MGR OK ISSUES BEFORE THE COUNCIL Administer the oath of office to Thomas Woodruff as City Councilor of the City of Tigard. STAFF RECOMMENDATION Administer the oath of office to Thomas Woodruff as City Councilor of the City of Tigard. INFORMATION SUMMARY. A vacancy in the position of Mayor in the City of Tigard occurred due to the death of James E. Griffith. Council decided to appoint Council member Craig E. Dirksen as Interim Mayor on January 13, 2004, until December 31, 2004, thereby creating a vacancy on City Council. Council determined that it would create an application process and conduct interviews to select a Councilor to serve on the Tigard City Council until December 31, 2004, which is when the term of office for Craig E. Dirksen would have expired. On February 12, 2004, Council conducted interviews of candidates interested in serving on the Council and subsequently selected Thomas Woodruff to serve as Councilor for the remainder of Craig E. Dirksen's term of office. Council will consider a proposed resolution to appoint Mr. Woodruff to the City Council. If the resolution is approved, the Oath of Office will be administered to Mr. Woodruff, who will then be able to officially take office as a Tigard City Councilor. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY i N/A ! ATTACHMENT LIST i i None FISCAL NOTES N/A i:ladmlpaokel'04b40224kouncil oath sie.doe a ) 3WAod artA ,~+~X"X`~`~'. eta' u -"z# 4 g,d and, at'A ~d a14 AGENDA ITEM NO. - VISITOR'S AGENDA DATE : February 24, 2004 (Testimony limited to 2 minutes or less.) w The Visitor's Agenda gives citizens the opportunity to address the Tigard City Council on any topic or issue. w If you are interested in testifying on a "public hearing" item scheduled for tonight's meeting, please sign the public hearing testimony sign-up sheet for that item. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED -T" .p- D 1-4-12,q o_ti /eo ~ /r (o o~.ei ~ppo~'e.7/+rt..r ~Y30 Sw /V OaKo~~ 7. '1 A 6, off 0 e W I Itta YK Sr on v►~ # /0 a?80 s W G~- coi. rG~ a c 1 ? ZZ3 U 503 -24(c -ZZ l VISITOR'S AGENDA Page 1 AGENDA ITEM # Jam. / FOR AGENDA OF February 24, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Intergovernmental Agreement for Mutual Aid Mutual Assistance and Interagency Cooperation Among Law Enforcement Agencies Located in Washington County Oregon PREPARED BY: Chief Bill Dickinson DEPT HEAD OK ~ CITY MGR OK ISSUE BEFORE THE COUNCIL The issue before the Council is to authorize the City Manager to renew the Intergovernmental Agreement (IGA) we have with the other law enforcement agencies located in Washington County, Oregon. STAFF RECOMMENDATION Staff recommends approval of the Intergovernmental Agreement. INFORMATION SUMMARY The law enforcement agencies located in Washington County have maintained an Intergovernmental Agreement (IGA) that allows them to provide mutual aid, mutual assistance, and interagency cooperation to each other. This Intergovernmental Agreement is being updated to add new language as follows: Section 1 - Definitions - New sections added to update definitions are Agency, Mutual Assistance, and Requesting Agency. Also section D. Police Officer was updated to include definitions for Peace Officer and General Authority Oregon Police. Section 2 -Authority to Request, Grant, Refuse, or Terminate Aid - New sentence added regarding ORS 133.235 describing the statutory authority to act anywhere in the State of Oregon. Section 4 - Control and Direction of Personnel and Equipment - Three new paragraphs added regarding designation of an incident commander, use and direction of an Interagency Team, and ability to recall personnel and equipment by either the requesting or responding agency. Section 5 - Liability and Indemnity - A paragraph was added to this section to include indemnification of the responding agency by the requesting agency, in accordance with the Oregon Tort Claims Act. Section 6. - Workers Compensation - This section is new and requires each agency to remain solely responsible for workers' compensation claims by its employees. Section 8 - Liability - This new section prevents any agency from holding the other agency liable as a result of requesting, receiving or providing Mutual Assistance. OTHER ALTERNATIVES CONSIDERED No other alternatives considered. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Renewing the IGA does not directly address any goals or strategies. ATTACHMENT LIST Attachment I - Updated Intergovernmental Agreement Attachment 2 - Previous Intergovernmental Agreement FISCAL NOTES There is no cost for approving this IGA. ATTACHMENT 1 INTERGOVERNMENTAL AGREEMENT for Mutual Aid, Mutual Assistance, And Interagency Cooperation Among Law Enforcement Agencies Located in Washington County, Oregon This Intergovernmental Agreement is made and entered into by and among the undersigned units of local government located in Washington County, Oregon, and additional Oregon law enforcement agencies as may be added. WHEREAS, the parties desire to establish an accepted means to coordinate the efficient and effective delivery of mutual aid and mutual assistance between and among their law enforcement agencies, and; WHEREAS, the parties desire to provide mutual aid and mutual assistance to one another at a reasonable cost by eliminating duplication where feasible and making the most efficient and effective use of their resources; and WHEREAS, the parties desire to provide for an efficient system of implementing and coordinating interagency cooperation between their law enforcement agencies; NOW, THEREFORE, under authority of Chapter 190, Oregon Revised Statutes, the parties agree as follows: 1. DEFINITIONS: The following definitions shall be used in construing the following terms used in this agreement. A. Agency: A public body as defined in ORS 30.260(4)(b) or 30.260(4)(c). B. Mutual Aid: The provision of additional personnel, equipment, or expertise by one law enforcement agency for the primary benefit of another law enforcement agency to assist in responding to an emergency situation. The term includes, but is not limited to, the provision of additional personnel, equipment, or expertise by one law enforcement agency to another law enforcement agency in relation to major crimes investigation and/or the enforcement of narcotics laws, as provided in any memorandum of understanding agreed to by the undersigned participating agencies, so long as the terms of the memorandum of understanding are consistent with the terms of this Agreement. C. Mutual Assistance: The provision of additional personnel, equipment, or expertise on an occasional basis such as assisting another agency with routine calls for service or to provide a cover car. Mutual Assistance is normally requested by WCCCA, such as requesting an agency to handle a call for service in an adjoining jurisdiction due to a shortage of personnel in that jurisdiction, or a request to provide a cover officer to a domestic disturbance in an adjoining jurisdiction. An 01 OetoW 1.2003 MUTUAL AID AGREEMENT Page 1 of 6 officer providing Mutual Assistance shall remain under the supervision and control of his or her own agency, and shall not be under the direction or control of the agency to whom the Mutual Assistance is provided. C. Requesting Agency: The agency requesting mutual aid. D. Police Officer, Peace Officer, General Authority Oregon Police: Officer means a full-time, fully compensated police officer commissioned by the State of Oregon or any full-time, fully compensated police officer commissioned by a public agency or unit of local government of the State of Oregon to enforce the criminal laws of Oregon and includes the definitions contained or employed on ORS 181.610 and ORS 190.472, as now enacted or hereafter amended. 2. MUTUAL AID - AUTHORITY TO REQUEST, GRANT, REFUSE, OR TERMINATE AID Every police officer of every law enforcement agency participating in this agreement has the authority to request mutual aid, to grant or refuse a request for mutual aid, and to terminate the provision of mutual aid once granted. An agency may have internal procedures or regulations that control the exercise of the authority granted by this section so long as the procedures or regulations do not unduly hinder the ability of an agency to make or respond to a request for mutual aid. Pursuant to ORS 133.235, peace officers have statutory authority to act anywhere within the State of Oregon, regardless of whether the offense occurs within their primary jurisdiction. 3. MUTUAL AID -PROCEDURE TO REQUEST, GRANT, REFUSE, OR TERMINATE A police officer of the requesting agency who has authority to request mutual aid must make the request for mutual aid to a police officer of the responding agency who has the authority to grant a request for mutual aid. The responding agency may grant or deny, in whole or in part, the request to supply aid to the requesting agency. L A police officer of the requesting agency may relieve all or part of the personnel or C equipment of the responding agency from mutual aid duty if, in the opinion of the officer of the requesting agency, the personnel or equipment is no longer needed in the requesting agency's jurisdiction. i 4. MUTUAL AID - CONTROL AND DIRECTION OF PERSONNEL AND EQUIPMENT Once the responding agency decides to supply aid to a requesting agency, the aid is delivered to the requesting agency in that the aid is physically present within the requesting agency's jurisdictional boundaries, and the responding agency reports to the incident commander of the requesting agency upon arriving at the scene. The requesting agency is fully responsible for the supervision and control of the aid provided. This responsibility shall continue until the requesting agency terminates its request for aid or until the responding agency recalls the aid or withdraws from providing further aid to the responding agency. October 1, 2003 MUTUAL AID AGREEMENT Page 2 of 6 The requesting agency shall designate an incident commander who shall be in command of the scene. The personnel and equipment of the responding agency shall be under the direction and control of the requesting agency until the requesting agency relieves the responding agency or the responding agency withdraws assistance. The incident supervisor shall designate radio channels and all agencies will follow WCCCA radio procedures. If the request for mutual aid involves an Interagency Team, the Team Leader will report to the incident commander for directions as to where and when the team should be deployed, and any rules of engagement. The Incident Commander and Team Leader shall confer regarding the team's mission and it's objectives. After agreeing upon the mission, the Team Leader shall deploy the team to accomplish the mission. Notwithstanding any other provision of this agreement, the Team Leader shall retain supervision of the team at all times and shall make decisions regarding tactical deployment of the team. If the Incident Commander and Team Leader cannot agree upon the deployment of the team, either one may terminate the provision of mutual aid and withdraw or relieve the team. The senior officer of the responding agency or the Team Leader of an Interagency Team may recall all or part of the personnel or equipment as needed. The senior officer of the responding agency or the Team Leader of an Interagency Team shall withdraw from an incident if so directed by the incident commander. 5. MUTUAL AID - LIABILITY AND INDEMNITY A responding agency's refusal to provide mutual aid to a requesting agency, or a responding agency's recall of mutual aid already provided to a requesting agency, shall not be a basis upon which the requesting agency may impose liability for damages upon the responding agency. The responding agencies employees shall be considered employees of the requesting agency for purposes of the Oregon Tort Claims Act, during such times the responding agency's employees are providing mutual aid under this Agreement. Subject to the limits of the Oregon Constitution and the Oregon Tort Claims Act, the requesting agency agrees to defend and indemnify the responding agency and its employees for any liability claimis, actions, suits, or proceedings brought by a third party and arising from the provision of mutual aid under this Agreement. 6. MUTUAL AID - WORKERS COMPENSATION Each agency shall remain solely responsible for workers' compensation claims by its employees, notwithstanding that the injury complained of occurs while under the supervision and control of the requesting agency. Each agency will maintain worker's compensation coverage or self-insurance coverage on its personnel while they are providing assistance pursuant to this agreement. Each agency agrees not to bring any claim, action, suit, or proceeding against any agency involved in requesting or providing mutual aid to recover the cost of worker's compensation benefits paid to employees, volunteers, or their dependents, even if the injuries were caused wholly or partially by the negligence of any other agency or its officers, employees, or volunteers. October 1, 2003 MUTUAL AID AGREEMENT Page 3 of 6 7. MUTUAL AID - FINANCE, COSTS, AND ACCOUNTING Each responding agency shall pay all wages and benefits due any of its personnel, including overtime pay, workers' compensation benefits, and death benefits, as if those employees were on duty working directly for the agency by which he or she is employed. Each responding agency shall pay for the ordinary wear and tear and routine maintenance of its equipment. Additionally, each responding agency shall pay for the repair or replacement of its own property, if the property is damaged by the sole fault of an employee of the responding agency. Expenses incurred in the nature of travel, meals and lodging, and other expenses not otherwise specifically mentioned here shall be paid by one or more of the participating agencies in a manner determined on a case-by-case basis. If a requesting agency needs mutual aid for an emergency event, such as a flood, earthquake, or other natural disaster, the requesting agency shall reimburse the responding agency for costs associated with providing the mutual aid, including wages, benefits, and overtime, if the responding agency provides mutual aid for more than twenty-four hours on any incident. 8. MUTUAL ASSISTANCE - LIABILITY Notwithstanding any other provision of this agreement, providing Mutual Assistance shall not be a basis for one agency imposing liability upon another agency. Each agency shall retain supervision and control of its own officers at all times during the requesting, receiving, or providing of Mutual Assistance. No agency requesting, receiving, or providing Mutual Assistance shall be liable for the acts and omissions of any other agency as a result of requesting, receiving, or providing Mutual Assistance. 9. COMMENCEMENT AND DURATION OF AGREEMENT This agreement shall take effect when it has been signed by more than one of the parties to it. The agreement shall be reviewed in January of every odd year. 10. ADDITIONAL PARTIES Any Oregon law enforcement agency not a party to this agreement, when it first becomes effective, may become a party to it by signing the agreement after being authorized to do so by its governing body. Upon the signing of the agreement by the additional party, the agreement shall become binding among all the parties that have signed the agreement. j 11. TERMINATION, SUSPENSION, OR WITHDRAWAL FROM AGREEMENT i Upon mutual consent of all the parties, this agreement may be amended or terminated at any time. Any party may withdraw from this agreement upon giving written notice to the other participating agencies, provided that such notice shall not be given while the agency seeking to withdraw is actively receiving mutual aid from any other participating agency. 12. WAIVER The failure of any party to enforce a provision of this agreement shall not constitute a waiver by it of that or any other provision. October 1. 2003 MUTUAL AID AGREEMENT Page 4 of 6 13. CAPTIONS Captions and heading used in this agreement are inserted for convenience of reference only and are not intended to affect the interpretation or construction of the agreement. 14. PARTIAL INVALIDITY Whenever possible, each provision of this agreement shall be interpreted in such a way as to be effective and valid under applicable law. If any provision of this agreement is adjudged invalid, such adjudication shall not affect the remainder of such provision or the remaining provisions of this agreement, if such remainder would then continue to conform to the terms and requirements of applicable law and the intent of this agreement. 15. AMENDMENTS Only a written instrument, executed by all of the parties to it, may amend this agreement. 16. SIGNATORIES' AUTHORITY TO ENTER INTO AGREEMENT Every person signing this agreement hereby represents to all the others that they are duly authorized by their unit of local government to enter into this agreement. IN WITNESS WHEREOF the parties, by the signatures of their authorized representatives, have executed this agreement effective on the date shown below each signature. CITY OF BEAVERTON CITY OF CORNF.LIUS By: By: Printed Name: Printed Name: Title: Title: Date: Date: • CITY OF FOREST GROVE CITY OF NORTH PLAINS By: By: Printed Name: Printed Name: Title: Title: Date: Date: Omba 1.2007 MUTUAL AID AGREEMENT Page 5 of 6 CITY OF GASTON CITY OF SHERWOOD By: By: Printed Name: Printed Name: Title: Title: Date: Date: CITY OF HILLSBORO CITY OF TIGARD By: By: Printed Name: Tom Hughes Printed Name: Title: Mayor Title: Date: Date: ATTESTED BY: Gail Waibel, City Recorder CITY OF KING CITY CITY OF TUALATIN By: By: Printed Name: Printed Name: Title: Title: Date: Date: WASHINGTON COUNTY By: Printed Name: Title : Date: ocwber 1, 2003 MUTUAL AID AGREEMENT Page 6 of 6 • - ATTACHMENT 2 (ORIGINAL AGRES,1ENT) Intergovernmental Agreement for Mutual Aid Among Law Enforcement Agencies Located in Washington County, Oregon THIS INTERGOVERNMENTAL AGREEMENT is made and entered into by and among the undersigned units of local government located in Washington County, Oregon. WHEREAS, The parties desire to establish an accepted means to coordinate the efficient and effective delivery of mutual aid between and among their law enforcement agencies, and; WHEREAS, the parties desire to provide mutual aid to one another at a reasonable cost by eliminating duplication where feasible and making the most efficient and effective use of their resources; NOW, THEREFORE, under authority of Chapter 190, Oregon Revised Statutes, the parties agree as follows: 1. DEFINITIONS The following definitions shall be used in construing the following terms used in this agreement. A. Mutual Aid: The provision of additional personnel, equipment or expertise by one law enforcement agency for the primary benefit of another law enforcement agency. The term includes, but is not limited to, the provision of additional personnel, equipment or expertise by one law enforcement agency to another law enforcement agency in relation to major crimes investigation and/or the enforcement of narcotics laws as provided in any memorandum of understanding agreed to by the undersigned participating agencies, so long as the terms of the memorandum of understanding are consistent with the terms of this agreement. B. Police Officer: A sworn member of a law enforcement agency, not intended to include civilian members of an agency, reserve officers, cadets, record clerks or similar individuals. r 2. AUTHORITY TO REQUEST, GRANT, REFUSE OR TERMINATE AID Every police officer of every law enforcement agency participating in this agreement has the authority to request mutual aid, to grant or refuse a request for mutual aid, and to terminate the provision of mutual aid once granted. An agency may have internal procedures, or regulations that control the exercise of the authority granted by this section so long as the procedures or regulations do not unduly hinder the ability of an agency to make or respond to a request for mutual aid. 3. PROCEDURE TO REQUEST, GRANT, REFUSE OR TERMINATE AID A police officer of the requesting agency who has authority to request mutual aid must make the request for mutual aid to a police officer of the responding agency who has authority to grant a request for mutual aid. The responding agency may grant or deny, in whole or in part, the request to supply aid to the requesting agency. A police officer of the requesting agency may relieve all or part of the personnel or equipment of the responding agency from mutual aid duty if, in the opinion of the officer of the requesting agency, the personnel or equipment is no longer needed in the requesting agency's jurisdiction. A police officer of the responding agency may recall all or part of the personnel or equipment of the responding agency if, in the opinion of the officer of the responding agency, the personnel or equipment is needed in the responding agency's jurisdiction. 4. CONTROL AND DIRECTION OF PERSONNEL AND EQUIPMENT Once the responding agency decides to supply aid to a requesting agency, and the aid is delivered to the requesting agency in that the aid is physically present within the requesting agency's jurisdictional boundaries, the requesting agency is fully responsible for the supervision and control of the aid provided. This responsibility shall continue until the requesting agency terminates its request for aid or until the responding agency recalls the aid to the responding agency. 5. LIABILITY AND INDEMNITY A responding agency's refusal to provide mutual aid. to a requesting agency, or a responding agency's recall of mutual aid already provided to a requesting agency, shall not be a basis-upon which the requesting agency may impose liability for damages upon the responding agency. Each agency shall Faierv n responsible for the acts or omissions of its respective lo ees, notwithstanding that the employee acted under the Sion and control of the requesting agency. Each agency shall remain responsible for the ordinary wear and tear and routine maintenance of its respective equipment, notwithstanding that the equipment is used under the Mutual Aid Agreement - Page 2 supervision and control of the requesting agency. Each responding agency shall remain solely responsible for workers compensation claims by its employees, notwithstanding that the injury complained of occurs while under the supervision and control of the requesting agency. Except as otherwise provided in this agreement, the parties shall indemnify each other, if applicable, under common law indemnity principles. A party seeking indemnification under this provision must give reasonable notice of a claim and tender control over such claim to the purported indemnitor. If the purported indemnitor accepts the tender of defense, the indemnitee must fully cooperate in the defense of the claim at the expense of the indemnitor. 6. FINANCE, COSTS, AND ACCOUNTING Each responding agency shall pay all wages and benefits due any of its personnel, including overtime pay, worker's compensation benefits and death benefits, as if those employees were on duty working directly for the agency by which he or she is employed. Each responding agency shall pay for the ordinary wear and tear and routine maintenance of its equipment. Additionally, each responding agency shall pay for the repair or replacement of it own property if the property is damaged by the sole fault of an employee of the responding agency. Expenses incurred in the nature of travel, meals, and lodging and other expenses not otherwise specifically mentioned-here shall be paid by one or more of the participating agencies in a manner determined on a case-by-case basis. 7. COMMENCEMENT AND DURATION OF AGREEMENT This agreement shall take effect when it has been signed by more than one of the parties to it. The agreement shall continue indefinitely, until amended or terminated. a. ADDITIONAL PARTIES Any Washington County-area law enforcement agency not a party to this agreement when it first becomes effective may become a party to it by signing the agreement after being authorized to do so by resolution of its governing body. Upon the i signing of the agreement by the additional party, the i agreement shall become binding among all the parties that have signed the agreement. i 9. TERMINATION, SUSPENSION OR WITHDRAWAL FROM AGREEMENT Upon mutual consent of all the parties, this agreement may be amended or terminated at any time. Mutual Aid Agreement - Page 3 110 e Any party may withdraw from this agreement upon giving written notice to the other participating agencies, provided that such notice shall not be given while the agency seeking to withdraw is actively receiving aid from any other participating agency. Upon an agency"s withdrawal from this agreement, the agreement shall remain in effect as among the remaining parties. 10. WAIVER The failure of any party to enforce a provision of this agreement shall not constitute a waiver by it of that or any other provision. 11. CAPTIONS - Captions and headings used in this agreement are inserted for convenience of reference only and are not intended to affect the interpretation or construction of the agreement. 12. PARTIAL INVALIDITY Whenever possible, each provision of this agreement shall be interpreted in such a way as to be effective and valid under applicable law. If any provision of this agreement is adjudged invalid, such adjudication shall not affect the remainder of such provision or the remaining provisions of this agreement, if such remainder would then continue to conform with the terms and requirements of applicable law and the intent of this agreement. 13. AMENDMENTS This agreement may be amended only by a written instrument executed by all of the parties to it. - 14. SIGNATORIESIF AUTHORITY TO ENTER INTO AGREEMENT Every person signing this agreement hereby represents to all the others that they are duly authorized by their unit of local government to enter into the agreement. IN WITNESS WHEREOF, thT parties by the signatures of their authorized representatives have executed this agreement effective on the date shown below each signature. City of Beaverton- - City of Cornelius By: By: Printed Name: Printed Name: Title: Title: Date: Date Mutual Aid Agreement - Page 4 Any party may withdraw from this agreement upon giving written notice to the other participating agencies, provided that such notice shall not be given while the agency seeking to withdraw is actively receiving aid from any other participating agency. Upon an agencyls withdrawal from this agreement, the agreement shall remain in effect as among the remaining parties. 10. WAIVER The failure of any party to enforce a provision of this agreement shall not constitute a waiver by it of that or any other provision. 11. CAPTIONS Captions and headings used in this agreement are inserted for convenience of reference only and are not intended to affect the interpretation or construction of the agreement. 12. PARTIAL INVALIDITY Whenever possible, each provision of this agreement shall be interpreted in such a way as to be effective and valid under applicable law. If any provision of this agreement is adjudged invalid, such adjudication shall not affect the remainder of such provision or the remaining provisions of this agreement, if such remainder would then continue to conform with the terms and requirements of applicable law and the intent of this agreement. 13. AMENDMENTS This agreement may be amended only by a written instrument executed by all of the parties to it. 14. SIGNATORIES'r AUTHORITY TO ENTER INTO AGREEMENT Every person signing this agreement hereby represents to all the others that they are duly authorized by their unit of local government to enter into the agreement. IN WITNESS WHEREOF, the parties by the signatures of their authorized representatives have executed this agreement effective on the date shown below each signature. City of Beaverton. - City of o 'us BY• X By. ` Z'Z.~1► - Printed Name: Printed Name: ~P~'~✓J./~~~ Title• Title:~Q_y e~ c Date: lD/Z~3 Date: Mutual Aid Agreement - Page 4 7~ City of ]Forest Grove City of North Plains X By. BY: Printed Name: Ivan M. Burnett Printed Name: Title: City Manager Title: Date: November 4, 1993 Date: City of Gaston - City of Sherwood By: By: Printed Name: Printed Name: Title: Title: Date: Date: City of Hillsboro City of Tigard By: By. J-, I Printed Name: Print Name: john So uXu-fz Title: Title: CauaJ R-es',h4ol k ~t3 Date: Date: VC City of King City City of Tualatin By: _ By: Printed Name: Printed Name: a Title: Title: Date: Date: Mutual Aid Agreement - Page 5 City of Forest Grove City of North Plains By: By: Printed Name: Printed Name: Title: Title: Date: Date: City of Gaston - City of Sherwood By: By: Printed Name: ;are,# Printed Name: Title: Y'1 Ayo►~ Title: Date: J 1 / fi / '73 Date: City of Hillsboro City of Tigard By: By: Printed Name: Print Name: John, SohuxL fz Title: Title: C,,L,,,G1 R s-,Acol Date: Date : q IQ k ti3 City of Ring City City of Tualatin By: - By: Printed Name: Printed Name: Title: Title: Date: Date: Mutual Aid Agreement - Page 5 City of Forest Grove city of north Plains By: By: Printed Name: Printed Name: Title: Title: Date: Date: City of Gaston - City of Sherwood By: By: Printed Name: Printed Name: Title: Title: Date: Date: boro City of Tigard X By. By, Printed Name: GOMM FARFR Print Name: John Sc,hux~ r~z Title: MAYOR Title: Ce"Out aws-du-il Date• - Date: q/ak/:13 ATTEST: - i y Recorder city- i City City of Tualatin By: _ By: ' Printed Name: Printed Name: Title: Title: Date: Date: mutual Aid Agreement - Page 5 City of Forest Grove City of North Plains By: By: Printed Name: Printed Name: Title: Title: Date: Date: City of Gaston City of Sherwood By: By: Printed Name: Printed Name: Title: Title: Date: Date: City of Hillsboro City of Tigard By: By: Printed Name: Print Name: Jahn 50 LkXLrPz Title: Title: CL-A,oLA 04,52c,ol Date: Date: ql~ ~t3 Cit o Kin Cit city of Tualptin B 'Y ~ y: Printed Name: ll1S Printed Name: i Title: Title: Date: Date mutual Aid Agreement - Page 5 City og Forest Grove City of North Plains By: By: Printed Name: Printed Name: Title: Title: Date: Date: City of Gaston City of Sherwood I__,_I 1~~2_ By: BY -✓r.~cx Printed Name: Printed Name: ij rr-e Title: Title: z~13 ~Jc~ CICn~~ v Date:. Date: City of Hillsboro City of Tigard ` By. By Printed Name: Print Name: John 5c~huxs_rfz Title: Title: Date: Date: k)t,3 City of Kinq City City of Tualatin By: - By: 01 Printed Name: Printed Name: i Title: Title: Date: Date: 1 Mutual Aid Agreement - Page 5 City of Forest Grove city of North Plains By: By: Printed Name: Printed Name: Title: Title: Date: Date: City of Gaston City of Sherwood By: By: Printed Name: Printed Name: Title: Title: Date: Date: City of Hillsboro City of Tigard By: By: J~ L Printed Name: Print Name• John 5~hUXU4z +~~1 Title: Title: Date: Date • k K'13 City of King city city- of al ti By: - ;X BY: Printed Name: Printed Name • S-fr v c y\ S+o (z e !N1 a ~o r Title: Title: I 1 `13 Date: Date: Mutual Aid Agreement - Page 5 k Washington county- ,Y BY Pr ted Name: J► w'~i~de~✓ Title: S'A e42. q Date: 0 Mutual Aid Agreement - Page 6 7~ AGENDA ITEM # 5,2- FOR AGENDA OF Feb. 24, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Intergovernmental Agreement (IGA) between the Cities of Durham, Tualatin and _Tigard Which Sets Forth the Shared Local Match of the Construction costs and Maintenance of the Tualatin River Bicycle and Pedestrian Bride and other recitals. PREPARED BY: Dan Plaza x2590 DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Consider approval of the IGA. STAFF RECOMMENDATION Approve the Intergovernmental Agreement (IGA) between the Cities of Durham, Tualatin and Tigard which sets forth the shared local match of the Construction costs and maintenance of the Tualatin River Bicycle and Pedestrian Bridge, and other recitals. INFORMATION SUMMARY The bridge will span the Tualatin River, connecting the communities of Tualatin, Tigard and Durham. The lead jurisdiction for the project is the City of Tualatin. Both Tigard and Durham have endorsed the project. The bridge span will be 200+ feet in length. The bridge addresses several issues. First, it will provide a desperately needed crossing at a point on the Tualatin River that would eliminate a current safety hazard on an adjacent ODOT property. Second, it will increase the provision of a safe connectivity between the three communities currently served by only two river crossings that are miles apart. It will also increase regional connectivity to the greater metropolitan Portland area through the Fanno Creek Regional Trail system. Lastly, it will provide a high-quality, scenic river crossing that will be a tremendous source of pride in the area's transportation system. The project is a planned element in the City's Transportation and Parks Master Plan. The Cities of Tualatin and Tigard have trail segments that will need to be constructed to link up with the bridge. In Tigard, there is an approximately 1,500 foot segment from the Cook Park Butterfly Garden to the Bridge. The federal grant has extra funds appropriated for additional trail segments. These funds will help defray Tigard's cost of its additional trail segment. It is anticipated that Tigard will use a combination of MSTIP and SDC funds to pay its share of the local match and to construct the 1,500 foot connector segment. The IGA between the Cities of Durham, Tualatin, and Tigard has been approved by legal council. Tualatin, Tigard and Durham agree that the cost of the match for the Tualatin River Bicycle and Pedestrian Bridge Project shall be apportioned as follows: I Tualatin: $160,000 40 ! Tigard: $230,000 57.5 Durham: $10,000 2.5 Total Match: $400,000 100 OTHER ALTERNATIVES CONSIDERED - n/a VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Parks System Master Plan Council Goal #4 "Tigard Beyond Tomorrow" Urban and Public Services, Acquire and Develop Park Land. ATTACHMENTS IGA Between The Cities of Tualatin, Tigard, and Durham. FISCAL NOTES The City's share to build the bridge is $230K (MSTIP/Parks SDC). To extend the Cook Park Butterfly Garden trial segment (approximately 1,500 feet) to the bridge will cost approximately $100K (SDC). TIGARD COUNCIL Document Transmittal Form CITY OF TIGARD Date: 3• i - O t-( OREGON To : City of Durham and City of Tualatian P O Box 23483 18880 SW Martinazzi Ave Durham OR 97281-3483 Tualatin, OR 97062 From: Cathy Wheatley City of Tigard 13125 SW Hall Blvd Tigard OR 97223 Please find enclosed Intergovernmental Agreement(s) for Tualatin, Tigard and Durham for the Tualatin River Bicycle and Pedestrian Bridge recently signed by the Tigard Mayor and City Attorney, as approved by the Tigard City Council on February 24, 2004. Two fully executed original agreements are being sent to the City of Tualatin. An Agreement is also being forwarded to City of Durham and this Agreement needs City of Durham's signatures. I am keeping a fully executed copy of the Agreement for the City of Tigard. Questions? Please contact: Cathy Wheatley 503.639.4171, x2410 or cathy@ci.tigard.or.us Thank you! c: Dan Plaza, City of Tigard Parks Manager 1.Ufticattryicounc9W"fing disbiEWonV%a-dumam a loalatei - ped bddge.doo '-Dar- 0r1 -.ncd 1S `t s is tPLNA czV 3. c6~ tq ,9t• ,>,P1? INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF TUALATIN, THE CITY OF TIGARD, AND THE CITY OF DURHAM This intergovernmental agreement, ("Agreement") is entered into on the last date shown on the signature page by City of Tualatin, ("Tualatin"), City of Tigard, ("Tigard"), and City of Durham, ("Durham"), all political subdivisions of the State of Oregon; and RECITALS 1. ORS 190.007 provides for the furthering of economy and efficiency in local government by intergovernmental cooperation. 2. ORS 190.010 provides that units of government may enter agreements for performance of any and all functions and activities that parties to the agreement, its officers or agencies have authority to perform. 3. The parties desire to enter into this Agreement for the purpose of allowing better coordination and cost-sharing between Tualatin, Tigard and Durham in response to the imminent development of the Tualatin River Bicycle and Pedestrian Bridge, ("Project"). 4. Tualatin, Tigard and Durham will all benefit from coordinating the planning, engineering, and permit review for the development of the project. 5. All parties want the project to be constructed. The project is being partially funded in cooperation with ODOT through the award of $990,000 in Transportation Enhancement Funding. 6. All parties wish to share the cost of the Transportation Enhancement Program required match of $400,000 for the project. The total project budget is $1,390,000. 7. All parties believe that it is in the best interests of Tualatin, Tigard and Durham to coordinate the cost of the long-term maintenance of the Tualatin River Bicycle and Pedestrian Bridge. THE CITIES OF TUALATIN, TIGARD AND DURHAM AGREE AS FOLLOWS: 1. AREA AFFECTED BY THIS AGREEMENT The area affected by this Agreement is Tualatin River Bicycle and Pedestrian Bridge, and connecting pathways as shown in Exhibit 1, which is attached and incorporated into this agreement, and any additional public land that may become part of the project area. II. DELEGATION OF AUTHORITY Tigard and Durham delegate to Tualatin the authority to review, approve, and hear appeals, if any, for all design, bidding, permitting and construction management for that portion of the Tualatin River Bicycle and Pedestrian Bridge Project that lie within the cities of Tigard and Durham. Tualatin shall apply Tigard code to property located in Tigard, and Durham code to property located in Durham. III. SHARING OF MATCH COSTS Tualatin, Tigard and Durham agree that the cost of the match for the Tualatin River Bicycle and Pedestrian Bridge Project shall be apportioned as follows: Tualatin: $160,000 40 Tigard: $230,000 57.5 Durham: $10,000 2.5 Total Match: $400,000 If the project costs exceed the amounts listed above, those costs shall be • shared in the same percentage as the match outlined above. IV. SHARING OF MAINTENANCE COSTS Tualatin, Tigard and Durham agree that the cost of maintenance of the Tualatin River Bicycle and Pedestrian Bridge should be shared between the three cities. The cities agree that once the ultimate design of the Tualatin River Bicycle and Pedestrian Bridge has been confirmed, and associated maintenance costs for the bridge structure are established, the maintenance cost associated with that design shall be apportioned in the same percentage as the project match. The sharing of maintenance costs shall apply only to the bridge structure itself. Tualatin will be the lead agency in carrying out regularly scheduled maintenance activities on the bridge. The respective managers for the three cities shall coordinate the dispersal of maintenance funds when appropriate. V. DISPUTE RESOLUTION If a dispute arises over the provisions of this Agreement, the City staff for each entity will immediately refer the dispute to the respective managers to resolve the dispute. VI. NOTICE OF APPLICATIONS, DECISIONS and APPEALS Tualatin shall give notice to Tigard and Durham of all land use applications, hearings, decisions, building permits, and any appeals of those decisions made under the authority of this Agreement. Tualatin shall have the authority to defend any claims or appeals rising from permits issued under this Agreement. Tigard and Durham may comment on, participate in, and intervene in any appeal of such decision. VII. TERM OF AGREEMENT This Agreement shall be effective upon signature and shall remain in effect for a period of three (3) years after final acceptance of the Tualatin River Bicycle and Pedestrian Bridge. The agreement may be extended for subsequent three (3) year periods upon mutual agreement by all parties. This Agreement may be terminated by any party upon ninety (90) days written notice to the other parties, and agreement by all parties that termination is in the best interest of the three cities. VIII. COMPLIANCE WITH LAWS Each party shall comply with all applicable federal, state and local ordinances, statutes, and regulations that are applicable to the services provided under this agreement. IX. HOLD HARMLESS Subject to the limitations of liability for public bodies set forth in the Oregon Tort Claims Act, ORS 30.260 to 30.300, and the Oregon Constitution, each party agrees to hold harmless, defend, and indemnify each other, including its officers, agents and employees, against all claims, demands, actions and suits (including attorney fees and costs) arising from the indemnitor's performance of this Agreement where the loss or claim is attributable to the negligent acts or omissions of that party. X. MODIFICATION Modifications to this Agreement are valid only if made in writing and signed by all parties. This writing is intended to be the final expression of the agreement between the parties with respect to the included terms as a complete and exclusive statement of the terms of the Agreement. In WITNESS THEREOF, the parties have executed this Intergovernmental Agreement on the date below their signatures. CITY OF T TIN, OREGON CITY OF TIGARD, OREGON By: By: Lou Ogden, Mayor Craig irksen, Mayor City of Tualatin City of Tigard Date: February 9, 2004 Date: ) • • DL( Approved as to Form: Approved as to Form: City Attorney City Att ney CITY OF DURHAM, OREGON By: Gery Shirado, Mayor L City of Durham r Date: z % 6 ` Approved as to Form: City Attorney Exhibit 1 LocationNicinity Map Tualatin River Bicycle and Pedestrian Bridge .............~;.,....l..~,_...i.s.. t` ;T"' 1~ (V Cook Park' Durham Park V..• _^•_-f 1'rt-..v:4..l.~Lh.,.Ci:'~ f ,yrC~YJ ~1 { f t 11 , - Proposed Pedestrian --L.I - ={f=- Bridge E ...1.......:. j C mmunitX F t-•-; Park is rt's t.. t `F 2E7EF1lF7 •^tt fsYeU a , , I~Ei9HHF7 ' -s - :...-..-...-..-mil AGENDA ITEM # Jam. J' FOR AGENDA OF February 24, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Appoint Katherine Meads to the Planning Commission PREPARED BY: Susan Koe in ` DEPT HEAD OK _ ji ,A-1CCITY MGR OK ISSUE BEFORE THE COUNCIL Glenn Mores has resigned from the Planning Commission. The appointment of Katherine Meads would fill the opening created by Mr. Mores' resignation. STAFF RECOMMENDATION Adopt the attached resolution appointing Katherine Meads to the Planning Commission. INFORMATION SUMMARY Katherine Meads was appointed as alternate to the Planning Commission on December 16, 2003. This appointment would complete the term currently held by Glenn Mores. Mr. Mores has resigned from the Planning Commission due to a changing work schedule. Mores served on the Planning Commission since December 1998 when he was appointed to fill the position held by Michael Neff. The current term expires in December 2004. OTHER ALTERNATIVES CONSIDERED Postpone the appointment. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. ATTACHMENT LIST Resolution to appoint Ms. Meads Biographical information i FISCAL NOTES There is no cost associated with this action. r Biographical information on the new Planning Commission member, Kathy Meads Katherine Meads has resided in this town for nearly ten years, and currently resides in the northeast section of Tigard. She attended public schools in Portland, and continued her education at Lewis and Clark College and the University of Oregon. She is a senior designer with an engineering firm that designs electrical substations. Kathy has been actively involved in the community, and is currently a member of the Tualatin Valley Community Band. She was appointed as an alternate to the Planning Commission in December 2003. AGENDA ITEM # J . FOR AGENDA OF February 24, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Award of Contract for the Construction of the Fiber Optic Cable for the New Library. .tfh8 PREPARED BY: G. Berry DEPT HEAD OK: Agustin P. Duenas CITY MGR OK: Bill an ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the contract award for the construction of the Fiber Optic Cable for the New Library? STAFF RECOMMENDATION Staff recommends that the Local Contract Review Board, by motion, approve the contract award to North Sky Communications, Inc. in the amount of $21,386. INFORMATION SUMMARY The purpose of the project is to provide a fiber optic cable connection from the existing City Hall building to the new library so that the computers and other equipment in the new library may be connected the City's existing facilities. The cable route begins with an underground segment from the City Hall Building to a pole on the east side of Hall Boulevard. The cable will continue overhead along Hall Boulevard and across Fanno Creek then return to underground conduits along the Hall Boulevard frontage of the new library and finally to the library building. The underground conduits along the frontage of the new library have been constructed as part of the Hall Boulevard Improvement Project and are not part of this contract. The project was advertised for bids on December 11, 2003. The bid opening was conducted on January 29, 2004 and the bid results are: North Sky Communications, Inc. Vancouver, WA $21,386.00 > C3 Communications, Inc. Beaverton, OR $28,459.00 Standard Utility Contr. Inc. Salem, OR $34,850.00 Evergreen Utility Contr. Inc. Woodinville, WA $46,952.00 EC Company Portland, OR $55,284.00 Engineer's Estimate $31,600 Based on the bids submitted, the lowest responsive bid of $21,386 submitted by North Sky Communications, Inc. appears to be reasonable. Since this contractor is unknown to staff, references were requested. in response, the contractor has submitted references for several similar local projects. After reviewing the references, staff recommends approval of the contract award to this lowest bidder. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable ATTACHMENT LIST Not applicable FISCAL NOTES This project is funded from the New Library project. This funding is sufficient to award the contract. hery12003.2004 fy dpVibrary- rwMber optk cable $or new IibraMcoundl packet axaid 2-240112.2404 contra ais.0oc AGENDA ITEM # FOR AGENDA OF February 24, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Update on Youth Advisory Council PREPARED BY: Elizabeth Newton ja~ DEPT HEAD OK _~-CITY MGR OK ISSUE BEFORE THE COUNCIL An update by members of the Youth Advisory Council on their activities and plans. STAFF RECOMMENDATION None. This is an information item. INFORMATION SUMMARY The Youth Advisory Council was formed in May 2003 - the first meeting was held on June 4, 2003. Students representing Fowler, Twality Middle School, Tigard High School, St. Anthony and home schooled students are members of the Council. The students developed their bylaws over the summer, which were adopted in October. Officers were also elected. The group meets twice a month, has a vision and a mission and is currently focused on recruitment and outreach activities. Members of the Youth Advisory Council attend the Youth Forum. Lindsey Boyce, the Youth Advisory Council President will also begin attending City Council meetings as an ex-officio member. Representatives of the Youth Advisory Council will attend the meeting on February 24 to update the City Council and community on their activities. OTHER ALTERNATIVES CONSIDERED L VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY n Schools and Education Goal #1 Strategy #1 - "Identify community resources for supporting/providing recreation and activity programs for young people." J p ATTACHMENT LIST 9 None FISCAL NOTES N/A Bof city adminlagendasummary on yac.doc , Fundraising what do we plan to do for What is Tigard we are currently raising il? those youth who live in Ti- a vvebsite Youth Counc money to create gard in the future? Youth of Tigard• To Tigard Youth Coun- for the You We plan to empower the towards our cil asks'the'youth of donate money minds and knowledge of will be a jar web site there Tigard topanticipate e fully have men in the community as- youth and hop during the 40 Develop d the youth become more in- tal Assets Work Shop- pest of TO' volved with the community et involved gave do I g What do we try to of Tigard. get the youth Com- With the youth Council? gaw Does the Tigard Ti • munity involved W9 To get involved in the Onlniunity youth plan on doing this? gard Youth C t Liz Newton We are trying to have please contact more activities @ 503-639"4171 or email of Tigard By creating Liz @ ]iz ci.ti ard•or•us for the youth to loin in or ~e.youthparticipate in after arts, participate in school activities, the environn'ent, sports ,ect. VISION: The youth of Tigard =Gtr will be equal part- c ners empowered and involved in the community helping the youth in Tigard. MISSION: To em- power improve and connect the lives of A the Tigard youth. By: Tigard Youth Community' ar. - ~w.i+ rnF~ y. 1K Yt;L ./s+1•7t .c.~ ;x.-, f~ ` ;.i frt:.Y •;-?f~,x r~4. - x^ a - 1,-. t `x 4 ~~P1n tkto '4t ~jw:4. t` ~ ✓.fi x 5 ''t } J 9 ~ ~ = T r't t4 : 1 i 1. , d k,>, Y~ e 15 COINCaI. t A o February 4 Meeftng Agehd~ 6;30-8pm x Puett Room -Tigard Library ® OvE v~Ew.Of Acaw6 AGENDA / iN1QODVC't ONS 5 L~ ndsey Boyce F ® REi~A~K~ tROM MAYOR UAW WRKSEty e REP,ORT:M/A Kff UR ■ PROUVIARIV ON P0554 K PR04(15 OR NAMONAL YON WO DAY - F APRit 17 - Sally Mills -City of Tigard Water Quality Coordinator r" MOANW6 AGM-10 Giving From the Heart National Youth Service Day Balloon Festival Showcase ® N1EM6ER RKRUIWOV1 Outreach (ABLE TELWO N TRAiNW6 - Set Schedule Sa NEKT AGENDA. ■ NEK1- MEETi~r65' - 1%Vedriesday,. February '(S, Wafer. Building Wednesday, March 3, Wafer Building - I.%adm\youth%2004\9gerda%youth advisory count l 2 4 04.doc f t Tyytrlvy,j~, ' • i, '$~~y'rt"`,r?`{~t. j j~,~~C4r ~~~'=}.~s,X 3 .L IN t AGENDA ITEM FOR AGENDA OF February 24,2004_ CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Update on the proposed Local Option Levy for Washington County Cooperative Library Services (WCCLS) PREPARED BY: Margaret Barnes DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL The purpose of this presentation is to provide City Council information on the proposed countywide local option library levy. STAFF RECOMMENDATION This is an informational item. INFORMATION SUMMARY Public libraries in Washington County are experiencing significant increases in use. In January 2004 Eva Calcagno, Manager of WCCLS, outlined to the Washington County Board of Commissioners the projected funding needs for public library services in Washington County over the next five years. Based on that analysis, the Commissioners authorized the placement of a five-year levy for library operations on the May 18, 2004 ballot. The fixed-rate levy would provide approximately 70 percent of operating funds for public libraries throughout Washington County. At this meeting, Council will be presented additional information about the levy. OTHER ALTERNATIVES CONSIDERED None. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal #2: A wide array of opportunities for life-long learning are available in a variety of formats and used by the community. ATTACHMENT LIST 1. Set of Powerpoint slides 2. Ballot Title Measure 34-77 3. Explanatory Statement - Measure 34-77 FISCAL NOTES The five-year levy has a fixed-rate of $.26 per $1,000 of assessed value. If approved, owners of a typical home ($165,000 assessed value) would pay $43 in additional property taxes in 2004. '~a ■~.w•iv cawnr CooucrvtiYC Ubr-nrty Services Measure 34-77 Overview: ■ Five year levy (FY04-05 through FY08-09) Measure 34-77 ■ Fixed rate of 26¢ per $1000 of assessed valuation Local Option Levy to Restore and W V . $43 in additional taxes in 2004 (average assessed Maintain Countywide Library value of $165,000) Services, ■ $48 million levied over 5 years FY05 - FY09 4 2* ■ On May 2004 Primary Election ballot (requires at Xeast 50% voter turnout to validate measure) ~ Why is the levy proposed? Why is the levy proposed? ■ Restores local public library services ■ To restore library services: - Levy restores library hours, materials purchases ■ Maintains public library service levels through and programs reduced as a result of 2002 vote FY08-09 * - Also restores and maintains support for central •4!, Restores & maintains central support & services that connect libraries, such as the shared ■ outreach services that connect libraries computer network, interlibrary deliveries, together reference, youth and outreach programs v' eri:1 Ubro Scr-M Scrvien Why is the levy proposed? Beaverton City Library -completed Sept. 2000 ■ To maintain service levels in expanded library facilities • 4 libraries have remodeled, expanded or built I+ new facilities in the last 4 years rye,, • 2 libraries have plans for new buildings in 2004 and 2005, another will expand in 2004 • 5 are planning facility expansions, new buildings or branch libraries between 2006 and 2009 • Possibility of 1 or 2 additional member libraries 5c-lan 1 Garden Home Community Library - currently under Tigard Public Library - currently under construction expansion w. ~rl~°_ oo f 'Ga r o~~ F Lu, Why is the levy proposed'? How would the money be spent'? ■ To maintain service levels to meet projected increases in library use over the next 5 years. 21% Cere m - ~ Support ser-s ■ 59161,057 I S650 DOG Vli Cormrpemy - M % I. Libraries .6u126 ■S75 i - - Y 1 ` What specific services would be Continued... restored and/or maintained? ■ Support for children's and youth services ■ Staffing and hours of operations at local ■ Central support services such as interlibrary libraries deliveries, reference, youth and outreach ■ Purchase of books and other materials to y, programs meet increases in population and use ,Library programs for users of all ages ■ Computer and Intemet support, access to electronic resources including literary discussions, computer training, homework assistance, and early childhood literacy Scrlim RRE-U sarvbn .~r~L./ ~LJ aar~w•.s 2 What happens ifthe levy fails? Questions? ■ Likely results include: • Funding level equal to 2000-2001 • Further reduction in hours of operation tr-4 • Further reduction in staffing levels • Further reduction in the purchase of books ~ and other materials • Elimination of some existing library m programs and services Thank you ti t ~ .~'.a„} `°~`m'°n',..~..~`~0Q„ .y~+' r'~ k ~ caoo~~ u~ ssmoe. 3 77 NOTICE OF COUNTY MEASURE ELECTION NAME OF COUNTY: Washington County DATE OF ELECTION: May 18, 2004 CAPTION: Local Option Levy to Restore and Maintain Countywide Library Services QUESTION: Shall Washington County levy $.26 per $1000 assessed value for five years (2004-09) for countywide library operations? SUMMARY: This measure may be passed only at an election with at least 50% voter turnout. This measure may cause property taxes to increase more than three percent. This levy would fund libraries in Banks, Beaverton, Cedar Mill, Cornelius, Forest Grove, Garden Home, Hillsboro, Sherwood, Tigard, Tualatin, West Slope, developing libraries in North Plains and Gaston, and central support services that link these libraries together. Approximately 67% of library operating funds come from Washington County Cooperative Library Services. The levy would: • Restore previously reduced library hours, materials purchases and programs. • Maintain library service levels to meet projected use increases through 2009. Circulation of materials has increased 44% in the last three years. • Restore and maintain central support services that connect libraries, such as the shared • computer network, interlibrary deliveries, reference, youth, and outreach programs. • Provide programs for all ages including literary discussions, computer training, homework assistance, and early childhood literacy. i • If levy is not approved, likely results include: further reductions in hours, staffing, book purchases and elimination of some existing services. • The levy is a fixed-rate of $.26 per $1000 assessed value. A home with average assessed value (not market value) of $165,000 would pay an additional $43 in 2004-05. • This levy is estimated to raise $8,799,032 in 2004-05, $9,150,993 in 2005-06, $9,562,788 in 2006-07, $9,993,113 in 2007-08, and $10,492,769 in 2008-09. 4 Washington County Measure 34-27 Explanatory Statement Washington County Cooperative Library Services (WCCLS) provides funding for countywide library operations, outreach programs, and central services that link together the county's public libraries. On average, 67% of all library operating funds comes from the WCCLS. Measure 34- Wis a five year local option levy that would restore and maintain public library services in Washington County. This measure may be passed only at an election with at least 50% voter turnout. Which public libraries would be funded by this levy? Banks, Beaverton, Cedar Mill, Cornelius, Forest Grove, Garden Home, Hillsboro (Shute Park and Tanasbourne), Sherwood, Tigard, Tualatin, West Slope and start-up libraries in North Plains and Gaston. Why is this levy proposed? Restores library services: • In November 2002, county residents voted 50.2% to 49.8% not to support a levy to maintain and enhance library services. The levy failure and depletion of library reserves resulted in reduced library funding and services. • Measure 34-27 would restore previously reduced library hours, materials purchases, and programs. • It also would restore and maintain central support services that connect libraries, such as the shared computer network, interlibrary deliveries, and reference, youth, and outreach programs. Maintains service levels to meet projected increases through 2009: • Since 2000, new or expanded library facilities have been bdilt in Beaverton, Cedar Mill, Forest Grove, and West Slope; construction is underway in Tigard and Garden Home. a Six additional library expansion projects have been proposed. • Based on historic trends, circulation of library materials is projected to increase from 6.5 million to 10.7 million items by 2009, or 8.5% annually. • This levy is limited to library operational costs such as staff, purchase of i books and other materials, and utilities. It cannot be used to pay for library construction. What would the levy pay for? • Restores funding for operations and maintains public library service levels through 2009 (average of $7.13 million per year, 78% of levy). Lou • Restores and maintains central services and outreach programs that support and link member libraries (average of $2 mil/ion per year, 22% of levy). What specilec library services would be restored and/or maintained? • Purchasing books and other materials • Staffing levels and hours of operations for local public libraries • Support for children's and youth services, such as summer reading programs • Computer and Internet support and access to electronic resources • Central support services such as interlibrary deliveries, reference, youth and outreach programs • Library programs for users of all ages, including book clubs, computer training, homework assistance, and early childhood literacy How would this levy affect a homeowner's taxes? The five-year levy has a fixed-rate of 26 cents per $1,000 of assessed value. If approved, owners of a typical home with a $165,000 assessed value (different from market value) would pay $43 in additional property taxes in 2004. What happens if the levy does not pass? Without additional funding likely results include further reductions in: • Hours of library operation • Library staffing levels • Purchase of books and other materials • Existing library programs and services AGENDA ITEM # 8 FOR AGENDA OF February 24, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A Resolution Amending Resolution No. 03-25 By Amending Exhibit A Thereto Establishing the Street Maintenance Fee Rates in Accordance with City of Tigard Ordinance No. 03-10. OjOLL"-- PREPARED BY: A.P. Duenas DEPT HEAD OK CITY MGR OK _ ISSUE BEFORE THE COUNCIL A resolution submitted for Council consideration and action to amend Resolution No. 03-25 (Master Fees and Charges Schedule) by amending Exhibit A in that resolution to establish the Street Maintenance Fee rates in accordance with Ordinance No. 03-10. STAFF RECOMMENDATION Staff recommends that Council pass the attached resolution establishing the Street Maintenance Fee rates. INFORMATION SUMMARY City of Tigard Ordinance No. 03-10 established a Street Maintenance Fee for the City of Tigard. That ordinance required the Street Maintenance Fee rates to be established by Council resolution. Attached is a resolution to amend Exhibit A in Resolution No. 03-25 (Master Fees and Charges Schedule) and thereby establish the Street Maintenance Fee rates. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMiV =E STRATEGY Timely maintenance of public street infrastructure meets the Tigard Beyond Tomorrow goal of Improve Traffic Safety. The implementation of the Street Maintenance Fee meets the goal of Identify and Develop Funding Resources. f ATTACHMENT LIST Resolution with Exhibits: • Exhibit I - Residential/Non-Residential cost Breakdown and Establishment of Rates • Exhibit 2 - City of Tigard 5-Year Street Maintenance Plan Ordinance No. 03-10 (Street Maintenance Fee Ordinance) Resolution No. 03-25 (Master Fees and Charges Schedule) Exhibit A - Amended FISCAL NOTES The implementation of the Street Maintenance Fee would provide a stable source of funding for street maintenance. The anticipated revenue annually is approximately $800,000. her4on\coucil egende wrm rla\egende w mery • street me(nienence fee re Iu0on.doc CITY OF TIGARD, OREGON ORDINANCE NO. 03- 10 AN ORDINANCE ESTABLISHING AND IMPOSING A STREET MAINTENANCE FEE, PROVIDING FOR COLLECTION OF THE STREET MAINTENANCE FEE, LIMITING FEE PROCEEDS TO STREET MAINTENANCE AND AMENDING THE TIGARD MUNICIPAL CODE BY ADDING A NEW CHAPTER 15.20, AND DECLARING AN EbTERGENCY WHEREAS, within the Street System Program, the City performs street maintenance as needed to maintain the street infrastructure; and WHEREAS, the City Council desires to develop a system whereby occupants of developed property provide funding for the continuing maintenance of the street infrastructure; and WHEREAS, the City Council finds that the development of a fee structure based on a five-year maintenance and reconstruction plan prepared by the City and allocated among residential and non- residential uses based on prevalent use of the street category to be a generally reasonable and reliable basis for implementing this ordinance; and WHEREAS, the City Council finds that allocation of the costs for residential uses on a per unit basis for both single family and multifamily units is reasonable to establishing the fees for residential use; and WHEREAS, the City Council finds that the use of minimum parking space requirements based on the Tigard Development Code for non-residential uses with a 5-space minimum and 200-space maximum takes into account businesses that draw from a larger area than just Tigard and fairly apportions costs to all non- residential uses; WHEREAS, the City Council finds that there is an urgent need to repair and maintain City streets to avoid further deterioration in order to protect the health and safety of citizens; NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: The Tigard Municipal Code is amended by adding a new Chapter 15.20 to read as follows: 15.20.010 Street Maintenance Fee - Creation and Purpose. A Street Maintenance Fee is created and imposed for the purpose of maintenance of City streets. The Street Maintenance Fee shall be paid by the responsible party for each occupied unit of real property. The purposes of the Street Maintenance Fee are to charge for the service the City provides in maintaining public streets and to ensure that maintenance occurs in a timely fashion, thereby reducing increased costs that result when maintenance is deferred. 15.20.020 Definitions. As used in this ordinance, the following shall mean: ORDINANCE No. 03- f Page 1 (1) City Engineer. The City Engineer or the City Engineer's designee. (2) Developed property or developed use. A parcel or legal portion of real property, on which an improvement exists or has been constructed Improvement on developed property includes, but is not limited to buildings, parking lots, landscaping and outside storage. (3) Finance Director. The Finance Director or the Finance Director's designee. (4) Residential Property. Property that is used primarily for personal, domestic accommodation, including single family, multi-family residential property and group homes, but not including hotels and motels. (5) Non-residential Property. Property that is not primarily used for personal, domestic accommodation. Non-residential property includes industrial, commercial, institutional, hotel and motel, and other non-residential uses. (6) Street Functional Classification. Street classifications as described in.the Tigard Transportation System Plan. a. Arterials are defined as streets having regional level connectivity. These streets link major commercial, residential, industrial and institutional areas. b. Collectors are defined by citywide or district wide connectivity. These streets provide both access and circulation within and between residential and commercial/industrial areas. c. Neighborhood routes are defined as streets that provide connections within the neighborhood and between neighborhoods. These streets provide connectivity to collectors or arterials. CL Local streets are any streets within the City that are not designated as arterials, collectors, or neighborhood routes. These streets have the sole function of providing access to immediately adjacent land. (7) Parking space requirement. The minimum Off-Street parking requirement as required by Community Development Code Chapter 18.765. + (8) Occupied unit. Any structure or any portion of any structure occupied for residential, commercial, industrial, or other purposes. For example, in a multi- family residential development, each dwelling unit shall be considered a separate occupied unit when occupied, and each retail outlet in a shopping mall shall be considered a separate occupied unit. An occupied unit may include more than one - structure if all structures are part of the same dwelling unit or commercial or industrial operation. For example an industrial site with several structures that form an integrated manufacturing process operated by a single manufacturer constitutes one occupied unit. Property that is undeveloped or, if developed, is not in current use is not considered an occupied unit. ORDINANCE No. 03- f L Page 2 (9) Responsible party. The person or persons who by occupancy or contractual arrangement are responsible to pay for utility and other services provided to an occupied unit. Unless another party has agreed in writing to pay and a copy of the writing is filed with the City, the person(s) paying the City's water and/or sewer bill for an occupied unit shall be deemed the responsible party as to that occupied unit. For any occupied unit not otherwise required to pay a City utility bill, "responsible party" shall mean the person or persons legally entitled to occupancy of the occupied unit, unless another responsible party has agreed in writing to pay and a copy of the writing is filed with the City. Any person who has agreed in writing to pay is considered the responsible person if a copy of the writing is filed with the City. (10) Street maintenance. Any action to maintain City streets, including repair, renewal, resurfacing, replacement and reconstruction. Street Maintenance does not include the construction of new streets or street lighting. Street maintenance shall include resurfacing of existing streets, repair or replacement of curb and gutter where they exist, repair or replacement of the entire existing street structural section, repair or replacement of existing street shoulders, pavement markers, striping and other street markings, repair or replacement of existing channelization devices, adjustment of existing utilities to match finish grades, and any other related work within the existing streets to match existing grade. It includes repair or restoration of existing storm drainage systems within existing streets, but does not include installation of new drainage systems. The following are excluded from street maintenance work repair or replacement of existing sidewalks and planter strips. 15.20.030 Administrative Officers Designated. (1) Except as provided in subsections (2) and (3) of this section, the City Engineer shall be responsible for the administration of this chapter. The City Engineer shall be responsible for developing administrative procedures for the chapter, administration of fees, consideration and assignment of categories of use, and,parking space requirements for the categories of use subject to appeal to the City Council. (2) The City Engineer shall be responsible for developing and maintaining street maintenance programs for the maintenance of City streets and, subject to City Budget Committee review and City Council approval, allocation and expenditure of budget resources for street system maintenance in accordance with this chapter. (3) The Finance Director shall be responsible for the collection of fees under this chapter. 15.20.040 Street Maintenance Fees Allocated to the Street Maintenance Fee Fund. (1) All Street Maintenance Fees received shall be deposited to the Street Maintenance Fee Fund or other fund dedicated to the operation and maintenance of the City street system. The Street Maintenance Fee Fund shall be used for street maintenance. Other revenue sources may also be used for street maintenance. Amounts in the Street Maintenance Fee Fund may be invested by the Finance Director in accordance ORDINANCE No. 03- Page 3 with State law. Earnings from such investments shall be dedicated to the Street Maintenance Fee Fund. (2) The Street Maintenance Fee Fund shall not be used for other governmental or proprietary purposes of the City, except to pay for an equitable share of the City's overhead costs including accounting, management and other costs related to management and operation of the street maintenance program. Engineering design, construction management, and other related costs, including project advertisements for bid, in the implementation of the street maintenance projects shall also be considered as being used for street maintenance. 15.20.050 Determination of Street Maintenance Fee. (1) The Street Maintenance Fee shall be established based on the following: (a) The City's 5-year maintenance and reconstruction plan for corrective and preventative maintenance of the City's street infrastructure. (b) The average annual cost based on the 5-year maintenance and reconstruction plan with costs allocated as follows: (i) Arterial maintenance costs allocated 100% to non-residential uses. (ii) Collector maintenance costs allocated 50% to residential uses and 50% to non-residential uses. (iii) Neighborhood routes and local street maintenance costs allocated 100% to residential uses. (c) For residential property, the fee shall be charged on a per unit basis. (d) For non-residential property other than gasoline stations, the fee shall be based on the minimum number of parking spaces required by Chapter 18.765 of the Tigard Community Development Code for each occupied unit, provided however that the minimum number of parking spaces for purposes of calculating the Street Maintenance Fee shall be five and the maximum number shall be 200. (e) The Street Maintenance Fee for gasoline stations shall be based on the number of fueling positions. (2) The Street Maintenance Fee rates shall be established by Council resolution. (3) The program shall be reviewed after three years and the rates shall be re- established based on the annual average cost of an updated 5-year plan. Any overruns and underruns recorded during the three-year period shall be factored in as part of the re-establishment of the fee rates. Any additional funds for street maintenance received from the State through legislation shall also be considered I r ORDINANCE No. 03- J Page 4 to offset the revenue from the fees in the re-establishment of the fee rates. (4) The Finance Director shall review the revenue received from the Street Maintenance Fee after the first full year following implementation. If the revenues are not meeting the annual funding level set from the 5-year maintenance plan, the Finance Director, in coordination with the City Engineer, may recommend a fee increase sufficient to meet that funding level. Council may, at its discretion, increase the fees through resolution based on the Finance Director's recommendation. (5) In recognition that religious institutions have minimum parking space requirements that are relatively large in comparison to the actual use of those spaces, the fee for religious institutions shall be based on one-half of the minimum parking space requirements for each religious institution. 15.20.060 Determination of Amount, Billing and Collection of Fee.. (1) The minimum required number of parking spaces or the number of fueling positions for each occupied unit of nonresidential property shall be determined by the City Engineer. For uses not explicitly listed in the Tigard Development Code as to required parking, the City Engineer shall assign the use to the most similar category, considering at least the following factors as well as any other relevant information: (a) The size of the site and the building; (b) The number of employees; (c) Other developed sites with similar use. (2) The City Engineer shall establish the amount of Street Maintenance Fee payable for each unit of nonresidential property and shall inform the Finance Director of the amount. The amount payable shall be redetermined if there is a change in use or development. All redetermination based on a change in use or development shall be prospective only. The Finance Director shall charge the per-unit Street Maintenance Fee to the responsible party for each occupied unit of residential property. (3) The Street Maintenance Fee shall be billed to and collected from the responsible party for each occupied unit. Billings shall be included as part of the bimonthly water and sewer bill for occupied units utilizing City water and/or sewer, and billed and collected separately for those occupied units not utilizing City water and/or sewer. All such bills shall be rendered bimonthly by the Finance Director and shall become due and payable upon receipt. (4) Collections from utility customers will be applied first to interest and penalties, then proportionately among the various charges for utility services and street maintenance. ORDINANCE No. 03- 1() Page 5. (5) An account is delinquent if the Street Maintenance Fee is not paid by the due date shown on the utility bill. The City may follow the procedures for collection of delinquent accounts set forth in Section 12.03.030 and/or 12.03.040, including termination of water and/or sanitary sewer service. 15.20.070 Waiver of Fees in Case of Vacancy. (1) When any developed property within the City becomes vacant as described in Subsection 3, upon written application and approval by the Finance Director, the Street Maintenance Fee shall thereafter not be billed and shall not be a charge against the property. (2) The Finance Director is authorized to cause an investigation of any property for which an application for determination of vacancy is submitted to verify any of the information contained in the application. The Finance Director is further authorized to develop and use a standard form of application, provided it shall contain a space for verification of the information and the person signing such form affirm under penalty for false swearing the accuracy of the information provided therein. (3) For purposes of this section, a unit of property is vacant when it has been continuously unoccupied and unused for at least thirty (30) days. Fees shall be waived in accordance with this section only while the property remains vacant. Any occupancy or use of the property terminates the waiver. The City may charge any property with the appropriate Street Maintenance Fee, including charges for prior billing periods, upon determining by whatever means that the property did not qualify for waiver of charges during the relevant time. The decision of the Finance Director under subsection (1) and (2) shall be final. 15.20.080 Administrative Provisions and Appeals (1) The City Engineer shall have the initial authority and responsibility to interpret all terms, provisions and requirements of this chapter and to determine the appropriate charges thereunder. The Responsible Party for an occupied unit may request reconsideration of the City Engineer's determination of the amount of the fee by submission of a written application to the City Engineer. The application shall be submitted in sufficient detail to enable the City Engineer to render a decision. (2) Within 30 days of the submission of a complete application requesting reconsideration of the amount of the Street Maintenance Fee to be charge to an occupied unit, the City Engineer shall render a decision on the application. The decision shall be written an d shall include findings of fact and conclusions for the particular aspects of the decision, based upon applicable criteria. A copy of the decision shall be mailed to the person submitting the request. The City Engineer shall maintain a collection of such decisions. Decisions of the City Engineer, which affect the amount of fee to be charged to a property, shall be forwarded to I ORDINANCE No. 03- Page 6 G the Finance Director. Except as provided under subsection (4) of this section, the decision of the City Engineer is final. (3) The City Engineer may determine that the land use category is proper and that the fee charged is appropriate. However, if the decision of the City Engineer results in a change in the category of land use, the City Engineer shall assign a new use category, determine the appropriate fee for the category, and notify the Finance Director so that the appropriate change may be made in the applicable fee to be charged in the future. No back charges or refunds shall be allowed. The decision of the City Engineer under this subsection (3) only, may be appealed. (4) Council may form a subcommittee consisting of two Council members, or appoint a .committee of disinterested citizens, hereinafter known as the Appeal Committee, to address any appeals to the City Engineer's decisions. A Responsible Party who disputes the determination of the City Engineer as to use category or number of required parking spaces may file a written appeal with the Appeal Committee. All appeals must be submitted within ten (10) days from the date of the City Engineer's decision, together with a filing fee in an amount set by Council by resolution. The application for appeal shall specify the reasons for the appeal and shall provide sufficient information for the Appeal Committee to render a decision. No other appeals shall be permitted. (5) The Appeal Committee shall schedule a review of each appeal and shall notify the appellant not less than ten (10) days prior thereto of the date of such review. The Appeal Committee shall conduct a hearing to determine whether there is substantial evidence in the record to support the interpretation given by the City Engineer and may continue the hearing for purposes of gathering additional information bearing on the issue. The Appeal Committee shall render an initial oral decision and shall adopt a final written decision together with appropriate findings in support thereof. The decision of the Appeal Committee shall be limited to whether the appellant has been assigned to the appropriate use category, or whether the appropriate minimum parldng space requirement or number of fueling positions has been correctly identified. If the Appeal Committee should determine that a different use category should be assigned, or that the minimum parking space requirement should be revised, it shall so order, provided no refund of prior Street Maintenance Fees shall be given. Only where the committee decision results in a change in use category and/or change in the minimum parking space requirement will the filing fee on the appeal be refunded. The Appeal Committee decision shall be final. 15.20.090 Administrative Policies. (1) The following policies shall apply to the operation and scope of this chapter: (a) Street Maintenance Fees imposed under this chapter shall apply to all occupied units, occupied units owned and/or occupied by local, state and federal governments, as well as property which may be entitled to exemption from or deferral of ad valorem property taxation. I ORDINANCE No. 03- IC) Page 7 MMMMM (b) Publicly owned park land, open spaces and greenways shall not be subject to the Street Maintenance Fee unless public off-street parking designed to accommodate the use of such areas is provided (c) Areas used for commercial farming or forestry operations shall be billed according to the use of any structures on the site. Where a site is used exclusively foi farming or forestry and not for residential or commercial uses, the site shall not be subject to the Street Maintenance Fee. Where there are different seasonal uses of structures on farm or forest land, the use category shall be determined by examining the use for the longest portion of the year. Where more than one use is made of a farming or forestry, then each use shall be examined separately and combination of use categories shall be used to determine the Street Maintenance Fee. (d) Areas encompassing railroad and public right-of-way shall not be subject to the Street Maintenance Fee. (e) Railroad property containing structures, such as maintenance areas, non- rolling storage areas and areas used for the transfer of rail transported goods to non-rail transport shall be subject to Street Maintenance Fees. (f) For newly developed properties, the fees imposed under this chapter shall become due and payable from and after the date when the developed property is connected to the public water or sanitary sewer system. (2) The City Engineer is authorized and directed to review the operation of this chapter and where appropriate recommend changes thereto in the form of administrative policies for adoption of the City Council by resolution. Administrative policies are intended to provide guidance to property owners, subject to this chapter, as to its meaning or operation, consistent with policies expressed herein. Policies adopted by the Council shall be given full force and effect, and unless clearly inconsistent with this chapter shall apply uniformly I' throughout the City. i (3) If an occupied unit of nonresidential property is used for more than one use with different minimum parking requirements, the Street Maintenance Fee shall be based on the required parking for the total of the various uses. I 15.20.100 Penal In addition to any other remedy,- violation of any provision of this chapter shall be a Class. A Civil Infraction. Each day of delinquency in paying the Street Maintenance Fee constitutes a separate violation. 15.20.110 Severability. (1) In the event any section, subsection, paragraph, sentence or phrase of this chapter or any administrative policy adopted herein is determined by a court of competent ORDINANCE No. 03- D Page 8 a jurisdiction to be invalid or unenforceable, the validity of the remainder of the chapter shall continue to be effective. If a court of competent jurisdiction determines that this chapter imposes a tax or charge, which is therefore unlawful as to certain but not all affected properties, then as to those certain properties, an exception or exceptions from the imposition of the Street Maintenance Fee shall thereby be created and the remainder of the chapter and the. fees imposed thereunder shall continue to apply to the remaining properties without interruption. (2) Nothing contained herein shall be construed as limiting the City's authority to levy special assessments in connection with public improvements pursuant to applicable law. SECTION 2: An emergency is declared to protect the health and safety of Tigard citizens to prevent delay in implementation of street repair and maintenance. The portion of Section 1 of this ordinance establishing Tigard Municipal Code section 15.20.020 shall take effect immediately on passage. The remainder of Section 1 shall be effective 30 days after its passage by the Council, signature by the Mayor, and posting by the City Recorder. PASSED: By 'U0 Q)11MNL5 vote of all Council members present after being read by number and title only, this If day of &Jo%2rn bO-L . 2003. Catherine Wheatley, City Record APPROVED: By Tigard City Council this day of '2003. J es E. Gri Appro o m: 0 City A mey a 3 Date( ftv%uA*" meNWrnce iselorOsnce end MduUwVr,W sheet mehWwKS fee ordnrw 11-4-03.0= ORDINANCE No. 03-1© Page 9 MEN Agenda Item No. g 7~ Meeting of a Qq- O CITY OF TIGARD Engineering Department Shaping ,4 Better Community MEMORANDUM CITY OF TIGARD 13125 SW Hall Blvd. Tigard, OR 97223 Phone 503-639-4171 Fax: 503-624-0752 TO: Mayor and City Councilors Bill Monahan, City Manager FROM: Gus Duenas✓ City Engineer DATE: February 20, 2004 SUBJECT: Consideration of State Revenue Received Through Legislation in Setting Street Maintenance Fee Rates At the Council workshop meeting on February 17, 2004, a question was raised regarding how and when additional funds for street maintenance anticipated from the State through OTIA 3 are to be considered in setting the rates. Attached is Section 15.20.050 (3) of Ordinance 3-10 which specifies that the initial rates are to be based on the annual average cost of the City's 5-year street maintenance plan. At the end of the three- year period following the implementation of the rates, overruns, underruns, and additional funds for street maintenance received from the State through legislation shall be considered in the re- establishment of the rates. The Finance Director is charged with reviewing the revenue received after L the first year of collections to determine if the revenue received is at the level projected annually to 2 meet the maintenance needs. If the revenue is falling short of expectations, the Finance Director, in coordination with the City Engineer, may recommend an increase in the fees sufficient to meet the target revenue level. J Q a At this point, we do not know how much maintenance funding the State would provide to the cities. In a addition, the timing of when those funds would actually be transmitted is still vague. I had a discussion with Dan Floyd of the Oregon Grocery Association yesterday regarding the re-establishment of the rates and consideration of any State funds received after the initial three-year period. His understanding of when any State funds are to be considered is in accordance with the way the ordinance is written. Attachments 11e"O UrWn X4WMVnm"Wdu mprd"sM r0ecdoe with State law. Earnings from such investments shall be dedicated to the street Maintenance Fee Fund. (2) The Street Maintenance Fee Fund shall not be used for other governmental or proprietary purposes of the City, except to pay for an equitable share of the City's overhead costs including accounting, management and other costs related to management and operation of the street maintenance program. Engineering design, construction management, and other related costs, including project advertisements for bid, in the implementation of the street maintenance projects shall also be considered as being used for street maintenance. 15.20.050 Determination of Street Maintenance Fee. (1) The Street Maintenance Fee shall be established based on the following: (a) The City's 5-year maintenance and reconstruction plan for corrective and preventative maintenance of the City's street infrastructure. (b) The average annual cost based on the 5-year maintenance and reconstruction plan with costs allocated as follows: (i) Arterial maintenance costs allocated 100% to non-residential uses. (ii) Collector maintenance costs allocated 50% to residential uses and 50% to non-residential uses. (iii) Neighborhood routes and local street maintenance costs allocated 100% to residential uses. (c) For residential property, the fee shall be charged on a per unit basis. (d) For non-residential property other than gasoline stations, the fee shall be based on the minimum number of parking spaces required by Chapter 18.765 of the Tigard Community Development Code for each occupied unit, provided however that the minimum number of parking spaces for purposes of calculating the Street Maintenance Fee shall be five and the maximum number shall be 200. (e) The Street Maintenance Fee for gasoline stations shall be based on the number of fueling positions. (2) The Street Maintenance Fee rates shall be established by Council resolution. (3) The program shall be reviewed after three years and the rates shall be re- established based on the annual average cost of an updated 5-year plan. Any overruns and undemms recorded during the three-year period shall be factored in as part of the re-establishment of the fee rates. Any additional funds for street I, maintenance received from the State through legislation shall also be considered 1 ORDINANCE No. 03- !D Page 4 to offset the revenue from the fees in the re-establishment of the fee rates. (4) The Finance Director shall review the revenue received from the Street Maintenance Fee after the first full year following implementation. If the revenues are not meeting the annual funding level set from the 5-year maintenance plan, the Finance Director, in coordination with the City Engineer, may recommend a fee increase sufficient to meet that funding level. Council may, at its discretion, increase the fees through resolution based on the Finance Director's recommendation. (5) In recognition that religious institutions have minimum parking space requirements that are relatively large in comparison to the actual use of those spaces, the fee for religious institutions shall be based on one-half of the minimum parking space requirements for each religious institution. 15.20.060 Determination of Amount, Billing and Collection of Fee.. (1) The minimum required number ofparldng spaces or the number of fueling positions for each occupied unit of nonresidential property shall be determined by the City Engineer. For uses not explicitly listed in the Tigard Development Code as to required parking, the City Engineer shall assign the use to the most similar category, considering at least the following factors as well as any other relevant information: (a) The size of the site and the building; (b) The number of employees; (c) Other developed sites with similar use. (2) The City Engineer shall establish the amount of Street Maintenance Fee payable for each unit of nonresidential property and shall inform the Finance Director of the amount. The amount payable shall be redetermined if there is a change in use or development. All redeterminations based on a change in use or development shall be prospective only. The Finance Director shall charge the per-unit Street Maintenance Fee to the responsible party for each occupied unit of residential property. (3) The Street Maintenance Fee shall be billed to and collected from the responsible party for each occupied unit. Billings shall be included as part of the bimonthly water and sewer bill for occupied units utilizing City water and/or sewer, and billed and collected separately for those occupied units not utilizing City water and/or sewer. All such bills shall be rendered bimonthly by the Finance Director and shall become due and payable upon receipt. (4) Collections from utility customers will be applied fast to interest and penalties, then proportionately among the various charges for utility services and street maintenance. ORDINANCE No. 03- Page 5 Str et Maintenance Fe Rates February 24, 2004 16M k A City of Tigard What is the Street Maintenance Fee? Monthly user fee based on use of the j street system Typically collected through existing utility bills from residences and businesses within the city Designated for use in the maintenance of the transportation system z i What Does It Do? • Protects the city's investment in the street infrastructure • Provides revenue to adequately maintain the city streets • Allows the cost of the preventative and corrective maintenance to be shared by the users of the street system 3 Need for Timely Maintenance • Timely maintenance provides safer roads • Timely maintenance extends pavement life significantly • Deferred maintenance costs 4 to 5 times more (i.e. pavement overlay vs reconstruction) 4 2 Street Maintenance Element • Preventative and corrective maintenance on the City streets > slurry seals ➢ pavement overlays reconstruction • Amount needed annually: $800,000 >Over time, addresses $4 million backlog in preventative and corrective maintenance s I Ordinance No. 03-10 • Established a Street Maintenance Fee for the City • Allocates the share of costs as follows: ➢Arterials (100% non-residential uses) f i > Collectors (50% residential, 50% non- residential) > Neighborhood routes and local streets (100% residential) 6 3 Ordinance - Key Concepts • Sets the rates for the first three years based on the City's 5-year Street Maintenance Plan • Requires review after three years ➢ Fee would be adjusted based on an updated 5- year plan ➢ Cost underruns or overruns would be factored into fee adjustment ➢ Any additional revenue received from the State through legislation will be considered in the fee adjustment at that time Ordinance - Key Concepts • City overhead, administrative and engineering costs are included • Defines responsible party as one who occupies a unit or by arrangement is responsible to pay for utility and other services • Specifies that the rates are to be set by Council resolution 8 4 Ordinance - Key Concepts • Bases rates on a per unit basis for single family and multi-family units • Sets rates based on minimum parking requirements as set by the Development Code ➢ Minimum 5 parking spaces/fueling position and maximum 200 parking spaces ➢ Exception - religious institution rates are based on half the parking space requirements 9 Ordinance - Key Concepts • Requires a review of revenue received after the first full year following implementation • Establishes an appeal process involving either: ➢A subcommittee of two Council members A committee of disinterested citizens ! The Appeal Committee would address any appeals regarding use category or required parking spaces for any occupied unit 10 5 Proposed Rates Proposed monthly rates based on the City's 5-year Street Maintenance Plan ➢ $2.18 per month for single family or multifamily unit ➢$0.78 per parking space/fueling position per month for non-residential uses • Target Revenue: $800,000 annually 11 a000 ny.. an.a4uaw r,RT4 mn•M, r.,gtoauo. REED TI.S PpMroH Sample _ Y Billing --=-°s„~ - uTr OETK+,~ .LCI -t 12 6 Implementation Schedule • Council consideration: February 24, 2004 • Provide notice of upcoming fee in March 2004 • Include fee in bills April 2004 13 Staff Recommendation • That City Council approve the resolution amending the Master Fee and Charges Schedule thereby setting the Street Maintenance Fee rates 3 Li 14 7 qw AGENDA ITEM No. 9 Date: February 24, 2004 PUBLIC HEARING of the Local Contract Review Board TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify. CONSIDER A RESOLUTION GRANTING AN EXEMPTION FROM COMPETITIVE SCREENING AND SELECTION PROCESS FOR DESIGN SERVICES ON THE 121ST AVENUE IMPROVEMENT PROJECT Due to Time Constraints the Local Contract Review Board May Impose a Time Limit on Testimony IAADM\GREER\CCSIGNUP\PH TESTIMONY LEG.DOC AGENDA ITEM No. 9 Date: February 24, 2004 PLEASE PRINT Proponent - (Speaking In Favor Opponent - (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM # 9 FOR AGENDA OF February 24, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUEIAGENDA TITLE A RESOLUTION GRANTING AN EXEMPTION FROM THE COMPETITIVE SCREENING & SELECTION PROCESS FOR DESIGN SERVICES ON THE 12151 AVENUE IMPROVEMENT PROJECT. CITY MGR OK 01* PREPARED BY: Joe Barrett DEPT HEAD OK ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board grant an exemption from the competitive screening & selection process for design services on the 12151 Avenue Improvement Project? STAFF RECOMMENDATION Grant an exemption to the competitive screening & selection process allowing staff to amend the current contract for design services on the 121" Avenue project to include needed additional services. INFORMATION SUMMARY On March 12, 2002, the Local Contract Review Board awarded the contracts to Westlake Consultants in the amount of $215,220 and to CES/NW Consultants in the amount of $164,660 for the engineering design services for the 1215L Avenue between Gaarde Street and Tippitt Place and the Walnut Street between 116`t' and Tiedeman Avenue Improvement projects respectively. After commencement of the design on the 121st project, changes to the scope became necessary to extend sewer within the project limits and to include a portion of 121st Avenue into the Gaarde Street Phase II Construction project. The changes to the initial contract of $215,220 would increase the total contract to $277,184, which represents a 28.8% increase from the original amount. Council was informed by the attached memorandum dated January 23, 2004 of the changes and reasons for executing them. Since the amendments exceed 20% of the original contract amount, this agenda item requests LCRB approval of the amendments. The following is a table providing a brief overview of all the amendments on the project: Amendment Date Amount Scope of Work L No. Approved Provide construction plans and special provisions for western half-street improvements on 121st Avenue for the Whistlers a 1 6/4/2002 $12,056 Walk Subdivision. The additional work was constructed as o part of the Gaarde Street Improvement project. (Note - total 9 reimbursement by developer: $264,317.00). 2 7/9/2002 $6,412 Design street lighting plan for Gaarde Street. Provide additional design on 121st Avenue to accommodate 3 12/31/2002 $5,892 3/a street improvements due to grade difference. Prepare two new drawings. Conduct second public open house and attended three 4 12/31/02 $6,665 additional meetings. Coordinate with different consultants for the meetings. Provide additional topographic survey and produce sanitary 5 6/6/2003 $15,553 sewer plans and specifications separately from the 121st Avenue project. This amendment was necessary to expedite the construction schedule for the sanitary sewer project. Re-design retaining walls due to change of site condition. Provide plans and special provisions for the eastern half- street improvement on 121st Avenue for Casa Terra 6 In progress $15,386 Development. It is proposed that the additional work be designed by Westlake Consultants and constructed as part of the Gaarde Street Improvement project. (Note- total reimbursement by developer: $106,162). Upon LCRB's approval of the amendments on February 24, 2004, the total contract amount would be: Original contract $215,220 First four amendments $31,025 Sub-total $246,245 Amendment Nos. 5 & 6 $30,939 Total Contract Amount $277,184 OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMM=E STRATEGY Completion of 1215` Avenue improvements that expands the capacity of the street meets the Tigard Beyond Tomorrow Transportation and Traffic Goal of "Improve Traffic Flow and Safety." ATTACHMENT LIST 1. Resolution 2. January 12, 2003 memorandum including project location map. FISCAL NOTES Funding of the project began in FY 2001-02 and was carried over into FY 2002-03 and FY 2003-04. Currently, this project was funded in the FY 2003-04 Capital Improvement Program using Traffic Impact Fee funding of $100,000 supplemented by the Urban Services Traffic Impact Fee fund of $100,000 for a total of $200,000. There are sufficient funds in the project account for the contract amendments. Neriftw\council agenda aummed"\agenda summary 121st avenue amendments 2-11-04.dm CITY OF TIGARD Engineering Department Sb*iq A Better Community MEMORANDUM CITY OF TIOARD 13125 SW Hall Boulevard. Tigard, OR 97223 Phone 503-639-4171 Fax: 503-624-0752 TO: City Council Bill Monahan, City Manager FROM: Gus Duenas City Engineer DATE: January 23, 2004 SUBJECT: Design Contract Amendments for the 1215` Avenue Improvement Project According to the current Local Contract Review Board (LCRB) rules and regulations, cumulative contract amendments for a project that exceed 20% of the contract amount require the use of competitive bidding. The language in the rules suggest that the 20% requirement applies to public contracts that are competitively bid. Personal services contracts procured through the Request for Proposal process are addressed in a separate section of the rules. It was Engineering's impression that the 20% requirement did not apply to personal services contracts. However, at a meeting on December 18, 2003 involving Engineering staff, the City Attorney's office, and Finance Department staff, the City Attorney's office confinned that the 20% requirement should also be applied to personal services contracts. The group consensus also is that the procurement rules and regulations should be rewritten at some point in the future to provide more clarity on the applicability of requirements regarding the various types of contracts. This is to inform you that the aggregate total contract amendments for the project design contract on the • 121St Avenue Improvement project would increase the initial contract amount by 28.8%. Staff will be requesting that the LCRB grant an exemption to the competitive bidding requirements and approve the contract amounts that exceed 20% of the original contract on the project. The amendments are scheduled for consideration in the Council meeting on February 10, 2004. The background of the project and the reasons for requesting approval of the amendments are as follows: i In January 2002, the Engineering Department began an RFP (Request for Proposal) process to select design consultants for the 121st Avenue and the Walnut Street Improvement projects. The design teams led by Westlake Consultants and CES/NW Consultants were selected to provide the required services for these two projects respectively. The intent of the RFP was to obtain a full range of engineering services for the survey and design for 121st Avenue between Gaarde Street and Tippitt Place and for Walnut Street between 116th Avenue and Tiedeman Avenue. In the City Council meeting of March 12, 2002, the LCRB approved contract awards for engineering design services to Westlake Consultants in Memorandum to Council regarding Contract Amendment for 121St Avenue Project Page 1 of 4 the amount of $215,220.00 for the 12151 Avenue project and to CES/NW Consultants in the amount of $164,660.00 for the Walnut Street project. After commencement of the design on the 121st project, changes to the scope became necessary to include a portion of 12151 Avenue into the Gaarde Street Phase II construction project. As a condition of approval for the Whistlers Walk Subdivision development, Venture Properties was required to provide a half-street improvement on 121st Avenue between Rose Vista Drive and Whistlers Lane. This segment of street tied in directly to the southbound approach to Gaarde Street along 12151 Avenue that was already under construction under the Gaarde Street project and was within the project limits of Westlake's project design scope. To ensure that the half-street improvement required of Venture Properties would be properly coordinated with the remainder of the 1215` Avenue design and would smoothly transition into the approach to the Gaarde Street intersection, we decided (with Venture Properties concurrence) that the Westlake design for 121st Avenue between Gaarde Street and Whistlers Lane needed to be packaged for construction as part of the Gaarde Street Improvement project. On June 4, 2002, Contract Amendment No. 1 in the amount of $12,056.00 was issued to compensate Westlake Consultants for providing additional design plans and special provisions to the City for inclusion of the improvement in the Gaarde Street project. Venture Properties reimbursed the City $264,317.00 for the design and construction of the improvement specified by their condition of approval. Since Amendment No. 1 was issued, staff has requested Westlake Consultants to perform additional engineering services to allow the project to proceed towards completion. There are five contract amendments so far for this project. The most recent amendment (Amendment No. 6) is primarily due to a request by Casa Terra, the owner of the properties located on the east side of 12151 Avenue directly across from the Whistlers Walk Subdivision. Casa Terra agreed to pay the City a fee in lieu of constructing half-street improvement as required by the City for development of a 29-lot single-family subdivision at this location. Since Westlake Consultants had already completed the design for the western half-street improvement on 12151 Avenue, we felt that it was in the best interest of the City to have the eastern half-street improvement also designed by the same consultant and constructed as part of the Gaarde Street Improvement project. The addition of the eastern half of 12151 to the Gaarde Street project would extend construction of the full street improvements on 1215` Avenue north beyond the two subdivisions. The total amount of $106,162.48, which includes $12,936.00 for the design and $84,751.35 for construction, will be paid to the City prior to issuance of building permits to Casa Terra. Amendment Nos. 5 and 6, together with previous amendments, increase the total contract cost to $277,183.86, which represents an increase of 28.8% from the initial contract amount. LCRB approval is necessary at the point in which changes cumulatively increase the contract amount over 20%. The following is a table providing a brief overview of all the amendments on the project: L Amendment Date No. Approved Amount Scope of Work Provide construction plans and special provisions for western half-street improvements on 121st Avenue for the Whistlers Walk Subdivision. The additional work i 1 6/4/2002 $12,056.00 was constructed as part of the Gaarde Street i Improvement project. (Note- total reimbursement by developer: $264,317.00). 2 7/9/2002 $6,411.86 Design street lighting i;lan for Gaarde Street. Memorandum to Council regarding Contract Amendments for 121St Avenue Project Page 2 of 4 Provide additional design on 121st Avenue to 3 12/31/2002 $5,892.00 accommodate 3/a street improvements due to grade difference. Prepare two new drawings. Conduct second public open house and attended three 4 12/31/02 $6,665.00 additional meetings. Coordinate with different consultants for the meetings. Provide additional topographic survey and produce sanitary sewer plans and specifications separately from 5 6/6/2003 $15,553.00 the 121st Avenue project. This amendment was necessary to expedite the construction schedule for the sanitary sewer project. Re-design retaining walls due to change of site condition. Provide plans and special provisions for the eastern half-street improvement on 121st Avenue for 6 In progress $15,386.00 Casa Terra Development. The additional work would be designed by Westlake Consultants and constructed as part of the Gaarde Street Improvement project. (Note- total reimbursement by developer: $106,162.48). LCRB approval of the amendments would result in a total contract amount as follows: Original contract $ 215,220.00 First four amendments $31,024.86 Sub-total $246,244.86 Amendment Nos. 5 & 6 $ 30,939.00 Total Contract Amount $ 277,183.86 Approval by the LCRB of the changes in the contract to date would result in substantial cost savings to the City. Westlake Consultants is already charged with the design of the work within their project limits. The developers on the two subdivision projects have agreed to pay for the design and construction costs on 12151 Avenue along their respective frontages. The amendments are merely to repackage the street segments for construction as part of the Gaarde Street Project. Going out to another consultant to perform the work that is already under the purview of Westlake Consultants would result in much higher costs to the City. To accept responsibility for the design work, a new consultant on the project would have to redo the work already performed by Westlake Consultants. In addition, the amendments cover work that is with the original project limits as defined in the RFP for the project. The amendments take advantage of the willingness of the developers to have the City design and construct the improvements a as part of an ongoing construction project at the developers' expense. 1 There may be additional contract amendments necessary as the project proceeds towards final design. i Staff recommends that the LCRB authorize any additional amendments which may be presented in the future. The City staff is currently undergoing training on the various provisions of the new Purchasing and Contracts Manual. The meeting on December 18, 2003 was a huge step forward in ensuring that the staff in the Finance and Engineering Departments and the City Attorney's office have a common understanding of the interpretation of the current procurement rules and regulations. The staff in the Memorandum to Council regarding Contract Amendments for 121" Avenue Project Page 3 of 4 IJ Engineering Department will ensure that that all future engineering services contracts comply with the contract amendment requirements as agreed upon in that meeting. If you have any questions or need additional information regarding the contract amendments please let me know. Attachment: Project Location Map c: Vannie Nguyen, CIP Division Manager kWigWannieNatters & mamorandum\city councilors. 121st ave contract exerrption.doc 1 I I I I Memorandum to Council regarding Contract Amendments for 121" Avenue Project Page 4 of 4 L:\ENG\2002-2003 FY CIP\Gaarde2\Whistlers Walk to Whistlers Walk 2.dwg, 1/12/2004 1:40:19 PM, RCW SIN oW u011oOo-1 0816.1- ern s,~r n JWM 1=4 2-10V MG as s} U/anoJ to Y;.; .J1S ap D . ( ~j 1 Son Z u isl ip n s.l sell a A uoisinip n o gall iy 7wn ~yb wr m N y •"h Mo„q„ AW 4 u ' 121s' Design Project Amendments February 24, 2004 lei 121 St Design Project Amendments ■ Westlake Consultants selected for the 121St :r Avenue Design Project 4a ® Amendments are to package segments of the r.,n project (within the original project limits) for x=Z separate construction: ■ Half-street improvements on the west side ■ Half street improvements on the east side e Sewer extension along 121St Avenue and side streets 1 121 St Design Project Amendments ■ Construction packages for the street are to be included in the Gaarde Street Phase 2 construction ■ Developers will pay for the cost of design and construction e Allows the City to take advantage of the low bid prices on the Gaarde Street Project e One amendment is to package the 121St Avenue Sewer Extension as a separate bid package for construction this summer .121St Design Project Amendments 121St Segment Design Packages I. 2 +F 7t~ 121 st Design Project Amendments 121ST AVENUE SANITARY SEWER IMPROVEMENTS REIMBURSEMENT DISTRICT /30 A PORTION OF THE SW 1/4 OF SECTION 3 T2S R1W W.M. [ T Sanitary 1. 7 Sewer Design Package x~ Staff Recommendation ■ That the Local Contract Review Board pass the resolution granting an exemption from the competitive screening and selection process for the additional design services 4' on the 121 st Avenue Design Project i i i i i 3 Agenda Item No. Meeting of 'D LI. D "'ON ®UM Administration CITY OF TIGARD Shaping A Better Community TO: Honorable Mayor and City Counc' FROM: Bill Monahan, City Manager DATE: February 13, 2004 SUBJECT: Resolution Opposing Formation of an Electric People's Utility. District Recently Mayor Craig Dirksen met with Judy Crafton of PGE. Judy requested that Council consider passing a resolution opposing formation of an electric people's utility district in Oregon. Presently efforts are underway in Yamhill and Clackamas County. Mayor Dirksen asked that the attached resolution be prepared for discussion by Council. The resolution is based on those passed in Boardman and Estacada. Other materials submitted by Judy, along with her e-mail are attached. Council will discuss this item on Tuesday, February 17. iAa&n%0"n oslmayot b ccW"%res oppose epud C213M.doc L C i 1 1 f I Page 1 of 1 Bill Monahan - RESENDING Folkowup on yesterday's conversation about PUD From: "Judy Crafton" <Judy_Crafton@pgn.com> To: <bill@ci.tigard.or.us>, <craigd@ci.tigard.or.us> Date: 2/11/04 11:21 AM Subject: RESENDING Followup on yesterday's conversation about PUD Resending - as I had Bill's e-mail address wrong. Sorry about that! Craig, thank you for meeting with me yesterday. I enjoyed our conversation and appreciate your consideration of a resolution opposing PUD's in PGE's service area. I'm attaching the the electronic file for the Office of Energy Reports for Clackamas, Yamhill, and Multnomah Counties Counties along with testimony and supplemental testimony from Steve Hawk, PGE's Vice President of System Engineering, Utility Services and Customer Service for the OOE Hearing in Clackamas County. http://www.energy.state.or.usl.pubs/PUD-Repgtts.htm Also, I'm attaching the resoloutions from to cities - Boardman & Estacada. Boardman's is a blanket resolution opposing the take over of PGE's service area. Estacada's is opposing the PUD effort in Clackamas County. For a variety of reasons, I ask that the City consider a blanket resolution similar to Boardman's or, at the least, one that would oppose both efforts in Yamhill & Clackamas Counties. Beyond the obvious reason - opposition to breaking up PGE's service area because of the threat to our customers of losing the safe and reliable service they currently enjoy from PGE, I believe this effort - regardless of which county - sends the wrong message about Oregon and our economic and business values. I would be more than happy to attend the city council meeting to answer questions. Bill, will you let me know when this is scheduled to appear on the agenda? Please feel free to give me a call or e-mail me if you have questions. Judy Crafton PGE Government Affairs 121 SW Salmon, 1WTC0301 Portland OR 97204-2901 503-464-8561 C judy craftonCcDpgn.com 1 1 1 1 I I fjjlp•//r.-NWThM(-IW4Z\TFTRP\(:UVll1l1nni Txrwx Clackamas County PUD Testimony of Stephen R. Hawke, Vice President System Engineering, Utility Services and Customer Service Portland General Electric Before the Oregon Office of Energy January 15, 2004 Mike Grainey Office of Energy 625 Marion Street, NE Salem, OR 97301-3737 As background, I am the Vice President of System Engineering, Utility Services and Customer Service for PGE. I am a graduate of Oregon State University with a Bachelor of Science degree in Electrical Engineering, and a Bachelor of Science degree in Mathematics. 1 have a Master's degree in Business Administration from Portland State University. I am a past President of the Professional Engineers of Oregon, and a senior member of the Institute of Electrical and Electronics Engineers. I am a registered Professional Engineer in the State of Oregon, and I hold a number of community and professional board positions in the area. I am also a past resident of Clackamas County. I have been at PGE for 30 years, and my area of expertise is overseeing the construction, maintenance and planning for the infrastructure we use to serve our 750,000 customers. I have worked in all of the geographic areas of PGE, including a number of years in the Clackamas County area, and have a background in all of the company's transmission and i distribution systems. I would like to describe what will happen after the lawyers are through charging their millions of dollars, and the financial people are done charging their millions of dollars because then the engineers and crews will need to get down to doing the system work necessary to make the ideas happen. Clackamas County Testimony to Grainey January 15 2004 t •:n ,~xfje The creation of a PUD in Clackamas County presents some complex issues around the existing transmission and distribution systems. PGE owns and operates a complicated network of poles, wires, substations and other equipment that are connected to all of their respective customers. This system obviously doesn't conform to the boundaries of the single county. To begin, we'll need to separate the physical transmission and distribution systems. The best way to think about this is to imagine a map - a very complex map of every transmission line, every substation, and every wire that it takes to provide electric service in all of PGE's service area - from the Columbia river to Salem, from Grand Ronde to the top of Mt. Hood. When you look at this map it looks very much like a map of all the roads in our service territory. So what this PUD proposal, in essence, asks us to do is basically build a brick wall around Clackamas County that follows the governmental county lines. On one side, Clackamas County's 157,000 customers would be isolated. On the other, the rest of PGE's system and our remaining 593,000 customers. So what happens when we build the brick wall isolating Clackamas County and basically dead end every street at the county line? You can imagine. You drive down each street, hit the wall at the county line, and then just stop for no apparent reason, except for the arbitrary brick wall. We will need to do the same thing to the electrical system - we'll need to dead end each electric line in both directions at the county line, and then rebuild and add new facilities on both sides in order to maintain service. In almost all cases, the quality and reliability of the system will decrease. In the case of the PGE electrical system, we'll need to construct a minimum of three new substations at a cost of about $3-4 million each. Next, we'll reconfigure 38 high voltage transmission lines. Then we'll reconstruct 282 main feeder lines and neighborhood feeders (both overhead and underground). After that we'll reconfigure hundreds of individual customer services. In many cases customers large and small will need to spend money on the facilities they own in order to cladcarnas county Tesllmony to Grainey January 15 2004 2 111 1 1111 i~ accommodate the reconfigured facilities. They'll have to do so, even though it will result in no improvement to their system or reliability. All that I've just described takes into account only PGE's area - the same kind of process and costs will have to be conducted by the start up government PUD on their facilities as well. This is the very minimum that could be expected - as you know, if only certain jurisdictions in the County vote in favor then we get the islands within islands model representing the Swiss cheese effect and the costs go even higher and the reliability becomes even less. The government takeover proponents have been comparing this process to a water system and stated that contractual agreements could be made to wheel power, and that separation is easy and inexpensive - that we'll just install a few meters and call it good. When you look at the complexity of the system you quickly see it's not a water system. And when you look at the other examples of PUDs and government electric utilities in the area, you see that this is also not the way it works. If it did work this way, we'd have multiple connections with McMinnville, with CRPUD, with Forest Grove, and so on. In fact, such connections are rare. From an engineering view, it shows the complete lack of understanding from the government takeover proponents of what happens in the real day- to-day systems, and why their ideas are so risky. A number of brief examples help show how these impacts occur. • EXHIBIT A - A map of the Mountain Park area. Here you'll notice that neighborhoods are literally cut in half. In this area the facilities are almost entirely underground so the expenses and inconvenience of digging all the streets up to make this change are considerable. 0 EXHIBIT B - A map of an area on the eastside of the river in the Johnson Creek area. Here one of the County's largest customers - Precision Cast Parts - has their facilities again severed into two parts. In this case they are paying additional money for alternate service for greater reliability. To duplicate all this will involve the Clackamas County Testimony to Gralney January 15 2004 3 construction of new transmission, at least on northwest substation and a number of major distribution projects. • EXHIBIT C - A map that shows some of the more rural and remote areas. In this case you can see where long lines that go from one county to the next are cut-off completely - in some cases reroutes will cost millions of dollars just to restore service to a less reliable system than before and at considerable environmental damage as new routes are secured. • EXHIBIT D - Just up the road in Tualatin. Notice how the town of Tualatin is effectively severed in two with Meridian Park Hospital apart from many of its commercial partners. Again, this is one of our high reliability customers who will need new transmission, substation and distribution work just to keep what they already have. • EXHIBIT E - We see what will happen right here in Wilsonville. Once again we have a major underground feeder severed in half separating major customers from their substation, and effectively cutting an entire community in two. These are examples only, and are representative of the kinds of problems to be addressed hundreds of times throughout Clackamas County. When you add all this up, I estimate costs to complete this part of the process will approach $13 million for PGE and most likely another $10-15 million for the start up government PUD under the least expensive scenario. Add to that whatever it will cost the customers to reconfigure their services. That's a minimum of $25-30 million just to build that electrical brick wall and isolate the county, with not one benefit for customers. In fact, we will actually be degrading the quality of the electric system in most areas. As st4ggering a task as building the imaginary brick wall and breaking apart our system would be, it is matched by other equally significant and expensive tasks. There is a significant logistical infrastructure that will need to be relocated. New line crew centers Clackamas County Testimony to Grainey January 15 2004 4 and buildings, with new copper, fiber and microwave communication systems, new phone switches, new servers and then the associated relocation of all the people will cost over $10 million. As a side note, regarding the myriad of computer hardware and software systems, these are items licensed to PGE and the start up government utility will need to start fresh with systems to serve over 157,000 customers. These expenses will easily be in the tens of millions of dollars. The experience necessary to successfully build and maintain all of these complicated systems cannot be easily replaced. In PGE alone, we have over 38,000 years of experience - over 380 centuries of knowledge of our systems and our customers that an inexperienced government take-over simply cannot duplicate. The employees do not automatically come with the formation of a PUD. Many, if not most, simply will not. . The reason PGE's reliability and quality are the best in the state, and among the best in the country, is a testament to this experience. Additionally, the County's commercial and industrial customers would lose choice. The choices given to customers in the Oregon Senate Bill 1149 are not offered by PUDs. So the very items the County's businesses and representatives worked hard to achieve over the last four years in this state would disappear. So, there is a bottom line from this briefest of technical and engineering overviews. While everybody so far is engaged in the politics and the rhetoric that goes along with it, people have not take the time to consider the real world implications of what will happen with their ideas. There has been a notable abundance of generalities, and a notable lack of facts and figures from the government takeover people-no power costs, no transmission costs, no distribution costs, no customer service costs, no administrative and i j support costs. From a technical and engineering point of view, the PUD is not a good l l idea. I wouldn't want to have a wall built at the county line stopping all the streets and traffic and isolating Clackamas County's citizens, and I do not think we want a wall built at the county line that blocks the flow of electricity either. Clackamas County Testimony to Grainey January 15 2004 5 After the attorneys spend millions of dollars, the financial experts spend their millions of dollars, engineers and crews spend a minimum of $40 million dollars to break the system apart, and the start up government PUD goes over a half billion dollars into debt buying the facilities, the customers are left with a system that is far less than what they had before. A government takeover would produce higher rates for a lower quality of service at a time when there are many more important things to be spending our attention on. This proposal is risky, it's complicated, it's costly, and it just does not make sense. Thank you for your consideration. Sincerely, Stephen R. Hawke Clackamas County Testimony to Grainey January 15 2004 6 Oregon Office of Energy Hearing on Clackamas County PUD Testimony Supplement Stephen Hawke VP, System Engineering & Utility Services Portland General Electric Before the Oregon Office of Energy January 23, 2004 January 23, 2004 Mike Grainy Office of Energy 625 Marion St. NE Salem, OR 97301-3737 Dear Mr. Grainey: Please include this supplemental piece as part of the official written testimony I delivered to the Oregon Office of Energy on Jan. 15, 2004 regarding the proposed formation of the Clackamas County People's Utility District (PUD). There were a number of factually incorrect statements made by PUD proponents at the hearing that evening, and I would like to address the two of these issues that relate to my area of responsibility at PGE. PUD supporters continue to falsely characterize physical versus metering separation from utilities, addressing the issues in a hypothetical way without addressing the real world realities and reliability consequences A review of utility interconnection points in the Northwest will reveal that while they very often have metering connections at high- voltage transmission points, they very rarely have metering connections at the distribution lines. There is an important distinction between the two. A case in point is that when PGE separated from Columbia River PUD in 1984, the mutually agreed 49-point separation agreement describes just one metering point. The rest of the identified points required more costly physical separations from the two utilities' systems. A review of utility maps from Grays Harbor PUD, Emerald PUD and others will show similar patterns on the distribution side. Why is this commonplace? It's simple. If one utility has a reliability problem, a neighboring utility does not want its customers' service to be affected by the other utility. In PGE's case, if a PUD were to be formed in Clackamas County, we would advocate for physical separation of the system in as many points as possible. That's because we would not want PGE's customers to be harmed by the service of the start-up PUD, nor would we want to compromise our overall leading reliability record. At PGE, our engineers have investigated this issue, using various county boundary line assumptions, to arrive at the projected severance figures I included in the testimony that I delivered before the Office of Energy last week. To recap those figures, we believe that r to separate PGE's system from the 157,000 customers we currently serve in Clackamas County would require a minimum of three new substations at a cost of $3-4 million each. Then, we would reconfigure 38 high voltage transmission lines. After that, we would reconstruct 282 main feeder lines and neighborhood feeders, both overhead and underground. We also would need to reconfigure hundreds of individual customer services. In some cases, these customers would have to spend money out of their own pockets to-accommodate the reconfigured facilities. We can't speak for the additional steps the PUD would need to take with its system. These are only the steps we know we would need to take with our system. Again, these are the minimum steps based on our engineers' initial analysis. Additionally, I would like to clarify PGE's position on the PUD proponent's plan to finance an engineer's report on the acquisition or construction of the utility system. PGE welcomes any accurate, balanced study by a third party that examines this PUD proposal and its related costs, including appropriate separation steps. However, based on what we know from the proponents' measure, we believe the estimated amount of money they plan to raise fi-om property taxes to fund this study is inadequate. This is PGE's opinion based on our previous experience conducting various types of necessary feasibility studies over the years, from the engineering of substations and transmission facilities to the development of generation facilities - and virtually everything in between. Additionally, I should note that public officials also have expressed concerns to our staff about the inadequate amount of money PUD proponents plan to raise through property tax collections through this measure. These local jurisdictions also regularly perform feasibility studies that range from traffic signals to underground utilities and fully understand the associated costs of these endeavors. Thank you for the opportunity to submit supplemental testimony to my original version. Respectfully yours, Stephen Hawke Vice President, VP, System Engineering & Utility Services Portland General Electric i i i i WHEREAS, in .Multnomah' County, Oregon the voters rejected the creation of a People's Utility District. WHEREAS, the Oregon Public Power Coalition has stated its intention to continue to create People's Utilities Districts in Clackamas, Marion, Polk, Washington, and Yamhill Counties in the State of Oregon. WHEREAS, the creation of a new government utility would eliminate private sector jobs and diminish local tax revenues creating an adverse impact on the overall economy. WHEREAS, condemnation proceedings brought by People's Utility District against the assets of a private utility business would result in protracted litigation and a great cost. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Boardman that it is in opposition to the formation of People's Utility Districts and condemnation of the asset and utility distribution systems of private utility companies in the State of Oregon for the reasons set forth above: i i I I I I A RESOLUTION A Resolution Opposing the formation of an Electric People's Utility District in Clackamas County. WHEREAS, Portland General Electric (PGE) has been serving Oregon for over 100 years; and, WHEREAS, condemnation of this business through establishment of an entirely new government entity with independent taxing powers is a distraction the community does not need as it struggles to maintain existing businesses and government services; and, WHEREAS, condemnation of private businesses sends the wrong messages to businesses looking to invest in Oregon; and, WHEREAS, a PUD would add uncertainty to an economy that is strained and would further promote the view that Oregon and Clackamas County are "anti-business;" and, WHEREAS, a start up government utility would need to go deeply into debt to acquire the facilities of the two companies and such debt would have to be repaid either through rates or through additional taxes; and, WHEREAS, A PUD condemnation proceeding will result in protracted litigation taking years and millions of dollars to resolve; and, WHEREAS, creating a new government utility could cost Oregon private sector jobs; and, WHEREAS, a start-up government utility would own little, if any power generation and would be dependent on the volatile wholesale market for nearly all power supply; and, • WHEREAS, the proposal to form a new People's Utility District in Oregon will increase uncertainty and risk for customers of Portland General Electric; and, NOW, THEREFORE BE IT RESOLVED, that the Mayor and the city council of the City of Estacada oppose the formation of the PUD and the subsequent condemnation and forced government takeover of the assets of the Portland General Electric distribution system in Clackamas County. Approved and effective on this day of , 2003. Mayor ATTEST: City Recorder REsbLUTION A Resolution Opposing the formation of an Electric People's Utility District in Clackamas County. WHEREAS, Portland General Electric (PGE) has been serving Oregon for over 100 years; and, WHEREAS, condemnation of this business through establishment of an entirely new government entity with independent taxing powers is a distraction the community does not need as it struggles to maintain existing businesses and government services; and, WHEREAS, condemnation of private businesses sends the wrong messages to businesses looking to invest in Oregon; and, WHEREAS, a PUD would add uncertainty to an economy that is strained and would further promote the view that Oregon and Clackamas County are "anti-business;" and, WHEREAS, a start up government utility would need to go deeply into debt to acquire the facilities of the two companies and such debt would have to be repaid either through rates or through additional taxes; and, WHEREAS, A PUD condemnation proceeding will result in protracted litigation taking years and millions of dollars to resolve; and, WHEREAS, creating a new government utility could cost Oregon private sector jobs; and, WHEREAS, a start-up government utility would own little, if any power generation and would be dependent on the volatile wholesale market for nearly all power supply; and, WHEREAS, the proposal to form a new People's Utility District in Oregon will increase uncertainty and risk for customers of Portland General Electric; and, NOW, THEREFORE BE IT RESOLVED, that the Mayor and the city council of the City of Estacada oppose the formation of the PUD and the subsequent condemnation and forced government takeover of the assets of the Portland General Electric distribution system in Clackamas County. Approved and effective on this day of , 2003. Mayor ATTEST: City Recorder ~~,e e-1L AGENDA ITEM # FOR AGENDA OF Febru 7 ,2004 CITY OF TIGARD, OREGON ^~SCGCSsi On COUNCIL AGENDA ITEM SUMMARY scan -~Q G~ ISSUE/AGENDA TITLE: Update on the Status of the Burnham Street T n rovement Project { j?V -6? ~ PREPARED BY. Vannie Ng_uyen DEPT HEAD OK : Agustin P. Duenas CITY MGR OK: Biltdi&alian ISSUE BEFORE THE COUNCIL This agenda item updates City Council on the status of the Burnham Street Improvement project. Staff will request Council to provide direction on design elements that should be incorporated into the street design and establish a design and construction schedule for the project. STAFF RECOMMENDATION Staff recommends that Council review the project status outlined in this agenda item, provide direction on the design elements that should be included, and establish a design and construction schedule for the project. INFORMATION SUMMARY The existing Burnham Street is a collector that runs in a southeasterly direction and provides connection between Main Street and Hall Boulevard. The street is substandard in width with a pavement surface that is incapable of adequately serving the existing traffic and future transportation needs. No sidewalks exist along various portions of the street and certain areas offer narrow shoulders forcing pedestrians to walk along the edge of the travel lanes. On February 22, 2000, the Local Contract Review Board awarded the contract to CIDA, Inc. in the amount of $125,228.00 for the engineering design and right-of-way acquisition services for the Burnham Street project. On September 18, 2000, a contract amendment in the amount of $18,058.50 was issued to the consultant to prepare a preliminary site plan for relocation of two existing houses abutting the street. Also included in the amendment was preparation of two appraisal reports for acquisition of these two houses. The amendment increased the contract amount to $143,286.50. The City eventually decided to purchase the two parcels. The existing houses have since been demolished and the two parcels are ready to accommodate the street widening. Before the project progressed to the 75% design stage, CIDA failed to cooperate with the City to complete the design and deliver the drawings and specifications to the City in accordance with the schedule established by the contract. On July 24, 2002, staff terminated the engineering services contract with CIDA after consulting with the City attorney's office. Documents submitted by the consultant after terrnmation of the contract indicate the project design is approximately 50% complete. Most of the lands identified for acquisition are for strips of lands that need to be purchased as permanent rights-of-way and/or slope easements. Of the 17 parcels impacted by the improvements, two parcels have been fully acquired and 15 legal descriptions have been prepared for the other parcels. y Because Burnham Street is a collector, it was designed to meet the design standards at that time with a paved surface of 44 feet curb-to-curb and a minimum right-of-way width of 60 feet. The standard minimum width provides the basis for the design o£ ■ a 12-foot center-turn lane ■ two I 1-foot travel ways two 5-foot bike lanes or one 10-foot on-street parking if feasible 6-foot sidewalks The new street standards adopted in September 2002 call for a 70-foot minimum right-of-way width with planter strips between the curb and the sidewalk. Unless deviation from the new standards is approved, the design would have to comply with the new standards. That means additional land acquisition would be necessary on both sides to acquire the additional right-of-way. On May 31, 2001, staff conducted a public meeting to discuss the preliminary design with the surrounding property owners and residents. In this meeting, business owners suggested the bike lanes be eliminated to provide parking along one side of the street. In response to the suggestion, staff indicated that the design standard for Burnham Street, classified as collector, does not permit on-street parking. However, staff agreed to evaluate the feasibility of pull-out street parking, provided that additional right-of-way needed would be dedicated by property owners. On June 21, 2001, staff conducted a survey to determine the level of support for pull-out street parking and whether or not property owners would dedicate right-of-way in front of their properties for the parking. However, the survey did not produce a consensus as to what elements the street should contain since there were a multiple of businesses, many of which had conflicting interests. Since an agreement could not be reached among property owners, staff decided to place the Burnham project on hold. In support of the decision, staff also saw an opportunity to build Burnham Street in collaboration with the development of a central business district that would eventually occur in the downtown area. A master plan would need to be prepared to incorporate the Burnham Street design into the development. Property owners and residents were notified of staffs decision on November 29, 2001. Staff requests that Council provide direction on the street section for Burnham Street. The direction would need to include the following design elements: planter strips, on-street parking, pull-out parking, bike lanes and center-turn lane. Staff also requests that a design and construction schedule be established so that the project could be placed on a priority list for execution. Depending upon the final street section proposed for the project, the current design may be completely revised to reflect Council's direction on the design. A Request for Proposal process would need to be conducted to select a new consultant to complete the design for the project and purchase rights-of-way necessary to implement the project. L OTHER ALTERNATIVES CONSIDERED N/A d VISION TASK FORCE GOAL AND ACTION COM2VETTEE STRATEGY a - Completion of Burnham Street improvements meets the Tigard Beyond Tomorrow Transportation and J Traffic Goal of "Improve Traffic Flow and Safety." ATTACFIlVIENT LIST Project location map FISCAL NOTES No funding is currently proposed for completion of the design for FY 2004-05 CIP. Once direction is received from Council, estimates will be prepared and funding will be programmed to proceed with the design completion. L•1 OM04.2= y av re»tiw+m PN*A-Pm)sd wo-W2'17'04 bunnam amJ.a BWM 9100C BURNHAM STREET IMPROVEMENTS MAIN STREET TO HALL BOULEVARD Li L N { c~RO J t ~ L99~ ~ 1 ST m dori 4 s sr = ~ O qC c~ ti 4 ~ ST o ~°90 QPG ~ sp P J m I ' ~j, J Agenda Item No. Meeting of a • a~l•(~ AGENDA ITEr FOR AGENDA OF ai 17 2004 CITY OF TIGARD, OREGON nLud-. COUNCIL AGENDA ITEM SUMMARY ISSUEIAGENDA TITLE Proposed Capital Improvement Projects for FY 2004-05 PREPARED BY: A.P. Duenas DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Discussion with Council of the draft list of projects proposed for FY 2004-05. This presents an opportunity for Council to provide input on the draft list of projects, to review the public and Planning Commission comments to date, and to possibly suggest other projects for inclusion on the CIP list. STAFF RECOMMENDATION That Council discuss and provide input on the draft project list. The list will be finalized and submitted in March 2004 for consideration in the City's overall budget formulation process. INFORMATION SUMMARY The Capital Improvement Program (CIP) formulation process for FY 2004-05 is different from the process used in the past. The conversion from the Citizen Involvement Team meetings to the Focus on Tigard program required a change in the process. In addition, City Council had stated a desire to provide input early in the CIP formulation process. The new process includes a Citywide meeting to gather public comments (conducted on January 14, 2004. At this meeting the City received input from the public on the draft list of projects, which was posted on the City's website for three weeks prior to the meeting. In addition, the new process solicits Planning Commission and City Council input before the CIP budget is submitted for consideration in the City's formal budget process. The Planning Commission meeting on February 2, 2004 provided an opportunity for the Planning Commission to provide input on the draft list of Projects and to possibly suggest other projects for consideration. This workshop meeting with City Council provides Council an opportunity to review, discuss and provide input on the draft list of projects and suggest other projects for consideration. At its workshop meeting on January 20, 2004, Council asked for the preparation of a prioritized list of projects that would have the most benefit for Tigard regardless of jurisdiction. This list would be used to determine the approach that the City needs to take to have these projects constructed. The approach could involve partnering with other jurisdictions, providing matching funds to County, State or Federal dollars, or support for multi- jurisdictional projects that would benefit this area. That list is currently being prepared and will be submitted to Council prior to the meeting on February 17`h for inclusion in the CIP discussion. This would allow Council to review the project list and possibly set aside funding in FY 2004-05 to pursue one or more of the high priority projects. The comments from the Planning Commission at it meeting on February 2, 2004 will be summarized and submitted to City Council prior to the workshop meeting on February 17, 2004. z Attached are the following for review prior to the meeting on February 17, 2004- • Draft List of Proposed Projects for FY 2004-05 • Executive Summary of the Public Input on the Draft FY 2004-05 CIP Project List D Input on the draft project list with staff comments _ ➢ New projects proposed from various sources with staff comments ➢ General questions and responses OTHER ALTERNATIVES CONSIDERED Not applicable VISION TASK FORCE GOAL AND ACTION CONIlVIITI'EE STRATEGY Not applicable ATTACHIvIENT LIST • Draft List of Proposed Projects for FY 2004-05 • Executive Summary of the Public Input on the Draft FY 2004-05 CIP Project List ➢ Input on the draft project list with staff comments ➢ New projects proposed from various sources with staff comments ➢ General questions and responses FISCAL NOTES The C1P Projects are funded each fiscal year through a wide variety of funding sources. The funding available for projects from each funding source is determined in conjunction with the City's operating budget as part of the City's overall budget formulation. The budget and the CIP projects would be submitted for Planning Commission review and recommendation in May 2004, and for City Council review and approval in June 2004. The approved CIP budget for FY 2004-05 would be effective July 1, 2004. ~ Umdga\oourl ~yendaanu~iWapad~wmmsY-VAPa^daplW Yvpovementp'y.a («y2uol~aoa s IML CITY OF TIOARD Engineering Department Shaping A Better Convnunlry MEMORANDUM CITY OF TIGARD 13125 SW Hall Blvd. Tigard, OR 97223 Phone 543-639-4171 Fax: 503-624-0752 TO: Planning Commission FROM: Agustin P. Duenas, City Engineer DATE: January 26; 2004 SUBJECT: FY 2003-04 CIP Update and CIP Formulation for FY 2004-05 The Capital Improvement Program formulation process for FY 2004-05 is different from the process' used in the past. We conducted a Citywide meeting on January 14, 2004 to receive input from the public on the draft list of projects, which was posted.on the City's website for three weeks prior to the meeting. In addition, the new process solicits Planning Commission and City Council input before the CIP budget is submitted for consideration in the City's formal budget process. The Planning Commission meeting on February 2, 2004 provides an opportunity for the Planning Commission to provide input on the draft list of projects and to possibly suggest other projects for consideration. I will be covering the following at the February 2, 2004 Planning Commission meeting: • Capital Improvement Program (CIP) Update (FY 2003-04) • Draft List of CIP Projects for FY 2004-05 Attached are the following for your review prior to the meeting on February 2, 2004: • Draft List of Proposed Projects for FY 2004-05 • Executive Summary of the Public Input on the Draft FY 2004-05 CEP Project List ➢ Input on the draft project list with staff comments ➢ New projects proposed from various sources with staff comments ➢ General questions and responses The discussion with City Council is scheduled for the workshop meeting on February 17, 2004. Attachments c: Vannie T. Nguyen, CIP Division Manager' u.~.~q awnpw, we.w .,.a wa.w a y ww.oseoo PROPOSED FY 2004-05 CAPITAL IMPROVEMENT PROGRAM December 24, 2003 Updated 1-9-03 -r: :1. .63i= ~ 7.,: • c+.. aH'•'. :.ir:~ Xrf ti's rt~. ~~t4. ' f'~;rr.i'tiw•.t~ i'~tP~~ .`i~1{~[+r ..[L, Ffy/M1p_,/~,~.,: ,t` r~.r 1,,~j~'y'~'~:ri.>i %i;~~~li-~:.Q. Y~r'r~ta `t♦r$•~Mn'{' 'p.,y.~~c,~~,,wr{, i=~ 11POwV~b t. , r .~c'.7;1Z:S,Zrt, ~1 k1.,• J.-i~•.3c! ti-•t. ,l'i ~Si,:.i~it7:..c7:.tr. .5~1 ~t._.•C,1.1: {+'rs~ c x•F.c:..a¢ rl:t+#{I Project Funding Source Amount Pavement Major Maintenance Program (PMMP) Street Maintenance ]Fee $800,000 One of the City's missions is to properly maintain all streets in a perpetual good to excellent condition. Streets "in good to excellent condition are characterized as having good riding quality, 'drainage, and appearance. The total annual maintenance cost is four to five time less following a preventative maintenance strategy than if streets were allowed to deteriorate to poor and failed conditions that would.. require major rehabilitation. To accomplish this task, a variety of minor and major maintenance techniques including pothole repair, crack sealing, slurry sealing and resurfacing have been applied by the City to provide additional service life to the streets and to keep them safe and serviceable. Each year, the City monitors the existing street conditions, identifies streets with minor defects, and recommends maintenance techniques to correct the _ problems. Below is the list of streets scheduled to be included in the program: 72°d Avenue (Fir to Hunziker Street) 72"a Avenue (Spruce to Oak Street) 1215' Avenue(Ann Street to Springwood Drive) ' Pine Street (69th Avenue to cul-de-sac) Park Street (110th to Watldns-Avenue) Burnham Street (Main Street to Hall Boulevard) Mapleleaf Street (72"d to 71" Avenue) Derry Dell Court (Park Street to Watkins Avenue) James Court (Howard Drive to end) Ventura Court (Barbara Lane to Ventura Drive) The project list is subject to change due to actual bid proposals submitted at the time the project is advertised for construction. The lowest submittal bid price could exceed the proposed budget that requires the City to move some streets from this year's to next year's list. Traffic Calming Program Gas Tax $10,000 This program provides funding for traffic calming measures Citywide. In the last few years, much of the funding was used to place speed humps on streets that clearly demonstrated the need for installation of i these traffic-calming devices. A portion of this fund is used on a 50-50 cost sharing basis with residents for placement of speed humps on streets that do not make the year's list. This year's program includes - i installation of. i - 2 speed humps on Park Street (between 110th Avenue and Watkins Avenue) - 1 speed hump on Hawksbeard Street (between 1301' Avenue and Summer Lake Drive) - 1 speed hump on Summerfield Drive,(between Meadowbrook and 1141i Court) - 3 speed humps on 100'{' Avenue (between Kable and Murdock Street) Other streets may be added to the program depending upon neighborhood interest and the street ranking in the speed hump criteria rating system- Draft FY 2004-05 Capital Improvement Program Page 1 of 14 :.4.. :•':a.~":. -'.T' "v. R`ly~.'' ii:^.:{G<'t'.;i ~~~"F ~:.Zi:;Nc',~' -`..7.i•i°«d,: -»k• ..c. ..c, ;'ty.,y/' ~,,r •i7.L,i u; r,G•r WM?tl~ ,„~i3~E H'-0{y.1 i s~N1410 Y.i.r r..:i. r•r•_'n r7 fl:{ _l" n.. 'i. '.i+i-:: _ .,1~.4 !•~'i'tt .r.:Y Project Funding Source Amount Street Striping Program Gas Tax $20,000 This is an annual program that provides funding for installation of new striping on streets that demonstrate the need for replacement of existing stripes, pavement markings and pavement -markers. This year's program includes permanent striping between the 72,d Avenue/Dartmouth Street intersection and 68-* Avenue, 68"' Avenue between Hampton Street and Dartmouth Street and short-term striping on --various streets located throughout the City. Mapleleaf Street (72°d to 71St Avenue) Gas Tax - $70,000 $115,000 Street Maintenance Fee - $45,000 This project installs AC pavement on the existing unpaved street and widens the street to a width of 25 feet to match with the existing width of the adjacent segment. New curbs and sidewalks will also be installed to comply with improvement requirements for a local street Construction of the project requires funding frota two different sources: the State Gas Tax fund for the widening of the sheet and the Street Maintenance Fee for placement AC pavement on the existing aggregate base. The total construction cost is $115,000. Crosswalk Lights (IIall Blvd at Fanno Creek Gas Tax $65,000 Pathway) This project is the installation of crossing improvements on Hall Blvd to provide a,.safe crossing for Fanno Creek Trail users. The crossing improvements will provide a safe mid-block crossing,to a.heavy traveled, two-lane state route with a posted speed limit of 45 mph. The lights can be activated by pushing a button causing the flashing lights to illuminate the walkway. i ; Crosswalk Light Flashing Beacons (121`t Avenue at Gas Tax $18,000 Lynn/Katherine Street) A pilot program began in FY 1999-2000 to install four crosswalk lighting systems at existing marked crosswalks in the City. This year's program provides funding to install a pole-mounted flashing light in --each direction of travel for the crosswalk lights that were previously installed at the 121st Avenue/Lynn- Katherine Street intersection. This safety enhancement to the existing lighted crosswalk is necessary to provide more visibility and advance warning to vehicular traffic, Tiedeman Avenue Railroad Crossings (south of North Gas Tax $28,000 Dakota Street) This is another joint project between the City and Portland & Western Railroad; Inc. to repair deteriorated railroad crossings at various locations Citywide. The crossings at Main Street, 72" d Avenue and North Dakota have been previously repaired through joint efforts with the railroad company. This project addresses the deteriorated crossings at Tiedeman Avenue. The project will reconstruct approximately 275 feet of existing aggregate base and AC pavement and adjust the railroad tracks to match the new pavement. The City will pay for the reconstruction of the roadway approaches. Portland & Western will manage the project and will pay for all the work related to the adjustment of the tracks. Draft FY 2004-05 Capital Improvement Program Page 2 of 14 •i: .,r• .•~J~: :f:r•v*fii: i'f• :°.l'`1~r:i::. •i•! .r~~l .t:: •~,f: ur .i{t ~ir~Si ..d•~ wi..F. tai.., .G .~r. - °rvi.''p:r •~y-' "~i: L>.i'e;' . A!!•{. y'.- _;Y; ri1L''. ,T.FF~'• 4 that. :,M••~:~ 'R,~~~~,~o stwR,lf'ayc. i' ✓ . ~ `+rt ~ C T .c F ~ R , 5{E,}''''~~~? t.,f~d. r ` MOP •y.~ 4y:r r^/: - R•",:+•YYTy,,. u'''.~.-".` lip!. i 1~n15~4:,r•I ~1~%JCT-~ .y,`,; ,.n..i.i ;k~or ..if'n _ y .~..R,•S'.. a(,f.,. ~t.. 7r ~ti:: y4~ f,: Pa,.,,•.. i `f•;E6^•raoyrj^.R!;-.•:-.~ ;...-';~1•.:,y;xc,:-' kr.., ..~rt'X'.a•?~k~..c't•'= ;•I~a<~Fi:... ' Project Funding Source Amount McDonald Street (at Highway 99W) Traffic Impact Fee $150,000 .This project widens McDonald Street at the intersection with Highway 99W to provide a westbound right-turn lane into the state highway. The scope of work includes construction of approximately 250 feet of 12-foot wide travel lane, installation of curb, sidewalk and striping, improvements to the storm _ drainage system and modification of the existing signal at the intersection to conform to ODOT design requirements. Right-of-way acquisition at the northeast corner of the intersection is required for construction of the project. Commerciai Street (95P Avenue to Main Street) Gas Tax - $75,000 $166,300 CDBG - $91,300 This project involves a half-street improvement with pedestrian walkway in the Tigard Town Center to support the commuter rail project_ Sidewalks have been previously installed on 950' Avenue and Lincoln Avenue. The Xroject scope is widening of Commercial Street on one side to provide a sidewalk connecting 95 Avenue to Main Street at the planned commuter rail station. It includes the realignment of Commercial Street underneath the Highway 99W over-crossing to provide space for the sidewalk. ' This project has been submitted for CDBG funding. If the grant is not approved, the project will not be implemented. North Dakota Street Pedestrian Bridge Gas Tax $100,000 The North Dakota Street bridge is too narrow to safely pass pedestrian and vehicular traffic. siinultaneously. This project constructs an 8-foot wide by approximately 60-foot long pre-fabricated timber pedestrian bridge adjacent to the existing'bridge. Also included in the project is the construction ' of roadway approaches to connect the pedestrian bridge with nearby existing sidewalks. Sidewalk Improvements Gas Tax $100,000 This is a joint project between the City and Tri-Met to provide pedestrian connections between transit amenities such as bus stops and key activity centers. It also includes extension of existing sidewalks at various locations in the City to provide a safe path to school for children. Hall Boulevard (at McDonald Street) - Right-of-Way Traffic Impact Fee ► $60,000 Acquisition The first phase of this project is the project design and acquisition of right-of-way for construction of a southbound right-turn lane on Hall Boulevard at McDonald Street. The design will be performed inhouse. Hence, the bulk of the funding is for right-of-way acquisition. In addition to the street widening, curb and sidewalk will be installed along the new segment of roadway to improve pedestrian safety. The project is proposed for construction in FY 2005-06. Walnut Street/Ash Avenue/Scoffms Street Feasibility TIF $50,000 Study Circulation and capacity deficiencies along Highway 99W require more than intersection improvements or roadway widening. There are a few options identified in the Tigard Transportation System Plan to improve intra-city circulation through construction of alternate routes to Highway 99W. The extension of Walnut Street is one of several options recommended to help resolve the problem. This project Draft FY 2004-05 Capital Improvement Program Page 3 of 14 • :'iii n::':,.i. w] i:': CFA ':c"' . ••iElc ::,,1,._{;5„ rl. tir:.-t : .1 ' ''ii:. r 1,. r y' -'s~.ti'' - _ 1'i; . •7?. .Y: 'cr^ «f i.*:.'b::' : .ri,F. +:t V'. 4'% N .;'r ` •r ,r:'r:; p:,~.. [.4 1? :h'i- 'r.+~~ rJ'M.•'. +!.•y::i'1,F., li:•:.•:S._-•.~ .r•~~~... _ ~ s:41:ii::','iti;r.:I ti!n`:~7;~r~~F.:f , >h :G:.ln {~~,.',1:.: .ry I: .`•,'.8i1':, ~?~~1 -~L. ~t w1rp., ,.7' ~:~.ri. it -~r•.'s,-!...u.•J•~i~c,h .l hy. •t +5.{. v'y;:.y 1. b +r y., .rys:,,:'.~+lt.,: 1, .t-^{.3 ~"~,~:Z:'c•. cL' •i't' .,v.~ Ir' r;LC~( •,}'31"X-'r ~'.:Z~ 1 'Ux!: J ;1.~: F''i:i_~- ,na..;.r:~'''.` 1~.•~,,~~++~ ! Td• `a k'"a'~ ~c.311.•,F.~~,,•,;,. .~,Et?:_4i~~r}1y1;~~ •:'3,1 Y'• ~ rAt!rt; ~`rw :q!. y.~,(hy '7~iv,.r:,.....+:; 4 ;1-!',yl`.tl~~;, ,Y 1laf,rt... Y:±?y,' • f. ,4~-'i'Xdu.,?~•I !1.:1r•;2. ar+fYy~? .F - , . ri «,1: • •T. S' v 14v,- .c :'~-.'-o':. Li R ...r.•. n.`. IAe f~*.p.e ":r+ •i+' :er' ti" : •c. . i ~ - ,:?.t: ~4'...`~.~. ; X:! .Gd r~ ir': r:. .c IY~°yrui "tiil~',.ai'.v.._~r.✓r •';.1 L•~~~ ~:.g, l,w„ r.,u~et •.h{e:}-=+:•(lt.•:.~?6;i•{;1wry}',~.I t~.. <xd'u..z:°~,„~,: •'.i,•.:r~a:$~~. .r... .4• .t:~..,., .vl.., y:... P..r, .k~~.~...~+:~>"ir, .c;r:.._- f~F-:l.~..c~r:c:~ Project Funding Source Amount provides a feasibility study on the extension of Walnut Street over Fanno Creek to Ash Avenue then north to intersect with Scoffms/Hunziker Street. The extension would allow traffic to proceed on Hunziker Street east to the Tigard Triangle over the proposed future Highway 217 overcrossing to connect to Hampton Street. Gaarde Street - Phase 2 Traffic Impact Fee US $200,000 The second phase of the project is the widening of Gaarde Street between 121st Avenue and Highway 99W and the improvement of approximately 1,450 feet of 121st Avenue north of the Gaarde Street/121st Avenue intersection. Construction of this project began in early 2003 and will be completed, by late summer of 2004. Work completed in FY 2003-04 includes relocation of existing utilities from overhead to underground, relocation of existing water lines and gas line, installation of drainage and sanitary sewer systems, construction of retaining walls, installation of curbs and sidewalks, placement of aggregate base and-.1S` lift of AC pavement, and installation of a traffic signal and street lights. The remaining work that includes installation of the final lift and traffic stripes will be completed in FY • 2004-05. 121s`+Avenue (Quall Creek Lane to Tippitt Place) TrafTraffific c Impact Fee - S 1050, , , . 400 $350,000 Right-of-Way Acquisition Impact Fee US S - $ 1 121st .Avenue between Quail Creek Lane and Tippitt Place is proposed for widening to the .ultimate width of 44 feet. The complete design identifies additional rights=of-way required for the improvements: The City TIF Fund and the TIF-Urban Services Fund have been utilized to purchase. a, portion of the land acquisition needed for the project. Construction and the remaining rights-of--way acquisition will be programmed in future budgets. ' . Walnut Street (116Q1 Avenue to Tiedeman/Fonner Traffic Impact Fee - $100,000 $250,000 Street) Right-of-Way Acquisition Traffic Impact Fee US - S 150,000 Walnut Street between 116th Avenue and the Tiedeman AvenuefFonner Street intersection is proposed . for widening to its ultimate width of 44 feet. The complete project design identifies partial right-of-way takings from 35 properties that need to be acquired for the project- The City TIF Fund and the TIF- Urban Services Fund have been utilized to purchase the rights-of-way. This project is proposed for the construction to begin in FY 2005- 06. Walnut Street (135th to 121st Avenue) TIF - $10,000 Underground Utility - $260,000 $460,000 Franchise Utilities - $170,000 Sanitary Sewer- $20,000 Water - See Water System Program This MSTIP-3 project prepared by Washington County for Walnut Street between 135th and 121St Avenue is the last phase of the three-phase street improvement project. The first two phases are the improvement of the Walnut/121n Avenue intersection and the construction of the Walnut/Gaarde Street intersection. The City agrees to reimburse Washington County for placing existing overhead utilities underground, upgrading the water system and extending the existing sanitary sewer main as these items are not included in the scope of work for the County's MSTIP 3 projects. Construction of the project is scheduled to begin in late summer of 2004 and is expected to be completed by December 2005. Draft FY 2004-05 Capital Improvement Program t Page 4 of 14 .+l• .t.••..n;~,Y~y];:: ..rte' v'.li -7.c.~y _.d'°,t_ y." <3.O'•. aA:,ak' %Y-L~•S1.:-AY b: ~~i'C:' <'G•;..-' •'f .._a qTr.~•;~ i:,., ~t;•.t.f :...++'F~.F'F- ....~retn.6, .i,), <:L ~~w '.l j1• i1J~i~. ~iI] ••ti .lii :•"t'~' .1: :K'~. •V~'!, r t h ,r ~Ir ,L~1s :~iY'•;'J« 1t. ~'~?'.:1. f:. ~~°:~y Fj. Y++17 ')Ir. •-7..'~ ":~?;.~C;ri.i•i~: L.. ^~Y fi r~~7:."y~ryr'; ~<ipY i ~~,.'Li~ 7-~'54, 'r,j,~1 .'i~.F}i1:~:'yt f} i~,.~,.♦.+..,t..s~:.y:~4 t~'.:gyt{iy1 /vS i'L .Y'. i•. -i. YL'eS '.'r-+Y' T? tt t1 .1..-L: Ua. c1N~' .Ni~iLC.t'i~w:~`JK Ya .I rIJi•: Y~.•'d'R~l . .~~7'. . r...:71. Project Funding Source Amount Greenburg Road (Washington Square Drive to TIF - $85,000 Tiedeman Avenue) Federal - $660,000 $745,000 This project improves Greenburg Road from Washington Square Drive to Tiedeman Avenue: The bulk of the work will be to widen Greenburg Road between the Highway 217 over-crossing and Tiedeman Avenue to a 54ane facility. The completed improvements would enhance movement into and out of the Washington Square Regional Center. The project design and land acquisition are funded through the Priorities 2000 & 2002 MTIP funds of $660,000 with Tigard providing $85,000 in matching funds. The total amount of $745,000 reflects the entire amount needed for -the project (both federal funding and the local.matching funds). The federal funds for the preliminary engineering work have been obligated. The, City has entered an agreement with Washington County to perform engineering design and right-of-way acquisition services for the project. This project was submitted for construction funding under the NfM Priorities 200407 projectselection process but was not selected for construction implementation. Bull Mountain/Roshak Road Intersection Traffic Impact Fee - US $150,000 This project widens Bull Mountain Road to add turning lanes at that intersection. The project should enhance safety by providing safer turning movements. The project- includes minor drainage work and requires some land acquisition to accommodate the'widened road. Construction of the project begins in the spring And should be completed in the summer of 2004. Wall Street Local Improvement District LID 'None at this time This project was initiated in FY 2002-03. The TIF Fund provides a total of $250,000 for engineering. design costs leading to completion of the Preliminary Engineer's Report. $100,000 was allocated for FY 2002-03 and $150,000 for FY 2003-04. Any funding for work beyond the Preliminary Engineer's Report will be provided primarily through the Local Improvement District, if it is formed. Hall Blvd/Wall St Intersection and Approaches TIF $450,000- The intersection project widens Hall Boulevard along the Library and the Fanno Pointe Condominiums frontages and constructs the first 425 feet of Wall Street to provide a common access to Hall Boulevard for the two developments. To ensure that the intersection project would be designed and constructed expeditiously, the project was divided into two phases: Phase 1 is the half street improvement of Hall Boulevard and Phase '2 is the construction of 425 feet of Wail Street at the intersection with Hall Boulevard. Construction of Phase i is nearing completion. Phase 2 is scheduled for construction in the o summer of 2004 after all environmental permits have been obtained. a j J Draft FY 200405 Capital Improvement Program Page 5 of 14 na 7i:~ia':w.; ,C' •.1 a--'j{i ~++~@: I n'4•=®R, ; t li~•';i,'. AN-- Ip - ~n,..m:~~'i:'}ii ~:.%rTf" Fl.'..~.. SIIL:G.~'xSiS:i~'bxtii~t^:•k•n~J :•1 r •Ii,3, A.n1M. '~,.i: r, '.fi .sC..ti. f..l.i.{.• ,S .,:,A~~~~F~'a'f~rl~~•~: ri anno Creek Trail (Grant to Main Street) Parks Capital Fund - $47,808 $100,000 t Oregon Recreation & Paris Dept Grant- S 52,192 This is part of the Fanno Creek Trail System. This segment connects Main Street to Grant Avenue. Fanno Creek Trail (Hall Boulevard to proposed Wall Parks Capital Fund - $50,000 $101,486 Street Regional Trail Program Grant -$51,486 "This project constructs a Fanno Creek Trail segment east of Hall Boulevard crossing Fanno Creek to the new LiVmry and Wall Street. A pre-fabricated timber bridge will be installed to cross Fanno Creek- Fanno Creek Park Shelter Parks Capital Fund $75,000 This project installs a shelter and a small parking lot at Fanno Creek Park north of the new library building. Park System Master Plan & System Development Parks Capital Fund $40,000 Charges (SDC) Updates ; This project updates the current comprehensive plan and provides a feasibility study for-future increase of system development charges. The study will be performed by a consultant. Tree Planting Tree Replacement , $501000 This continues the yearly program to plant new trees in greenways and parks, remove old and hazardous ' . trees, and maintain and protect existing gees. Skateboard Park Fundraising $404,000 This project constructs a 15,000 square foot, in-ground skateboard park in the area of City Hall parking lot approved by the City Council. .a• ~•Tn•i; r~s..• y~i,<'~('`~•„' •"7.: • .1 } -3~~~• +•4 :~~~i;'~`.,'~'i~t~+"1-i ` r ,t'~ Citywide Sewer Extension Program Sanitary Sewer $2,000,000 The Citywide Sewer Extension Program is a long-term program to extend sewers to all developed but unserved residential areas Citywide. The City uses the formation of reimbursement districts to construct the sewers. On the average, the City constructs five reimbursement districts a year to provide approximately 120 to 130 connections to existing homes. The Commercial Area Sewer Extension Program is also funded from the Sanitary Sewer Fund and offers the same opportunity to commercial entities that may wish to participate in a reimbursement district for extension of sewer service to a commercial area This year's program includes the following proposed districts: O'Mara/Edgewood Street,121"Avenue, 100ei/Murdock/Sattler Street, 117o' Avenue and Walnut Street. Draft FY 200405 Capital Improvement Program Page 6 of 14 Sanitary Sewer Major Maintenance Program Sanitary sewer $100,000 These funds would be used to contract out sewer repair projects that are beyond the repair capabilities of the Public Works Department. This program is expected to be a continuing program in future years. The Sanitary Sewer Major Maintenance Program in FY 2004-05 will include sewer repair projects located at various locations in the City. Sanitary Sewer Pipe Rehabilitation Sanitary Sewer $30,000 This yearly program rehabilitates sanitary sewer pipes through installation of new pipes by the bursting method or installation. of cured-in-place pipes inside the existing pipes utilizing the trenchless construction method. Benchview Terrace Sanitary Sewer Access Road Sanitary Sewer $40,000. There is an existing maintenance access road that was constructed as a part of the Benchview Estates .project. The roadway is-accessed from Greenfield Drive, just south of the intersection at Benchview Terrace. Approximately 250 feet of this access roadway has been severely eroded by winter rainfall over the last several years. This project will include repair and/or reconstruction of the roadway. ~i~i~',~;dli7~} t',:~ . ~yc• ~y,..~,..f,r.. a~,. ~Tr i~~--Y--ct -+SS',"~'~~" T IN 'tis R rry$ Y W , t- ;:_~r I.% k' • + . f ;..a: •.r t•• n y1? F~riy.~ SSA r. I if,rI .1 IN Storm Drainage Major Maintenance Program Storm Sewer $60,000 . This program addresses minor storm drainage problems r9quiring more than normal maintenance effort... The Storm Drainage Major Maintenance Program in* FY 2004-05 includes projects located at various locations in the City. Storm Drain Pipe Rehabilitation Storm sewer $100,000 The Storm Drain Pipe Rehabilitation Program was initiated in FY 2001-02. Since then, approximately 1,500 feet of existing pipes have been rehabilitated using a trenchless construction method that prevents damage to the existnng.pavement. The City's television inspection reports identify 5,000 feet of storm ' drain pipes that are seriously damaged and need to be repaired or replaced. This project continues the program by rehabilitating 1,000 feet of pipes through installation of new pipes by bursting method or installation of cured-in place pipes inside the existing pipes utilizing the trenchless construction method. Gaarde Street Phase 2 Wetland Mitigation Stone Sewer $10,000 This project provides mitigation measures that were required by the DSL, the Corps of Engineers and CWS to offset the loss of 0.009 acres of wetland associated with the widening of Gaarde Street. The offsite mitigation area is along the Fanno Creek Greenway immediately north of Tigard Street. The vegetated enhancement area is located along the Fanno Creek trail south of the Burnham Business Park. The project will provide initial vegetation management and plant installation during the summer and fall of 2003. Draft FY 2004-05 Capital Improvement Program Pagd 7 of 14 Derry Dell Creek Wetland & Vegetated Corridor Storm Sewer 7,000 Enhancement This project enhances wetland areas arid vegetated corridor approximately 750 feet along Derry Dell Creek at I I& Avenue. The enhancement is required by the DSL, the Corps of Engineers, and CWS due to impacts created by the installation of Sanitary Sewer pipe across the creek. This project also includes first year monitoring and report in addition to mitigation, plantings and invasive species control. Storm Debris Processing Center Storm sewer $37,500 The Wastewater and Storm division of Public Works provides continuous maintenance of storm drainage catch basins, manholes and pipes throughout the City. Debris, such as leaves and branches is collected and must be disposed of at an approved facility. Tigard does not have a disposal site, as is the case with other local jurisdictions. Currently, the City is hauling the debris to a shared dump site at the City of Beaverton's Public Works yard. However, this site is much too small for continuous use by the City. Disposal of this saturated debris is usually charged by weight, so there is incentive to dewater the material before disposal. Tigard Staff is currently working with Clean Water Services (CWS) to coordinate the construction of a regional processing facility that would be shared amongst several local jurisdictions as well as CWS. Summer Lake Culvert Storm sewer .$20,000 - Summer -Lake Park . is • located along Winter Lake Drive, near Shore Drive. There is an existing pedestrian pathway system that leads from the parking area into the park and also to a separate area of the park A natural stream crosses this.area. from Winter'Lake Drive to Summer. Lake. Where the. pathways cross this stream, either pedestrian bridges or culverts are used. The fast set of culverts, east of Winter Lake Drive, consists of.three 12-inch culverts. However, these culverts are not sized large enough to handle the winter runoff. Therefore; this project will include replacement of these culverts with:larger diameter culverts. Bonanza Way -Erosion Control Storm Sewer $10,000 There are storm drainage lines in Bonanza Way and Riverwood Lane that converge into one pipe and discharge into the Tualatin River. The common pipe crosses a pedestrian pathway that follows the river greenway and then outfalls at the river bank. The outfall has severely eroded and is in need of repair and/or reconstruction. It is anticipated that this project will-be started in Fiscal Year 04/05 and will be completed during FY 05-06. Summer Lake Improvements Water Quality/Quantity $10,000 This continues the flow monitoring of Summer Lake. The City has a contract with the County Watermaster to perform the flow-monitoring work. Clean Water Services M--star Plan Water Quality/Quantity $150,000 As a result of the roaster plan, individual plans were prepared to restore the beneficial uses of streams in each watershed within the Tualatin Basin. The Fanno Creek Watershed Plan provides the plan for the Tigard area. The beneficial uses the plan is expected to protect include: the survival of resident fish an aquatic life, salmonid spawning and rearing, water-contact recreation, aesthetics, fishing, and water Draft FY 2004-05 Capital Improvement Progran Page 8 of 14 supply. The plan accomplishes this by identifying prioritized projects and other management actions that will'improve water quality and flood management. Water Quality Enhancement Water Quality/Quantity $50,000 This project reconstructs the existing water quality pond to a new swale or extended dry pond on Steve Street west of 81st Avenue. Also included in the project is the enhancement of the water quality facility on Greensward Lane between 88th Avenue and Hall Boulevard by planting the facility with native grasses, trees and shrubs, and installation of a temporary irrigations system. •.i ~ ~ 5.e ic•u?%i 7": ~ ,'.1•t 3' .I, ~r ,,(j 1~.: ar ~ j"iR ~i~ !1 ' } ~w~^' , A,' ~ i. ,5 ~ ~ { ~ ~ 'A.~., ' Curti t j r.'f. ih,.k'ns'~e~ 'y~..~ `:e!•E' .lr *2 ~~~!.~u~.~•{i`ti~TiYb 1s.~ ~j~=~'x~hp ~,•~?~{T•:~j~~`~,,. '~•t i ;;....~i;' •11. -~qe`~e vyi~C~hi.=.e~.. , ';lt!••:~?~'._•rt•Cl~e_:i ~iiti A 1 %2-inch and Larger Water Meter Replacements Water $40,000 This has been one of the long-term projects for the Public Works department. The large meter replacement program is for the systematic testing, repair and/or replacement of all 1 %2-inch and larger water meters. Meters of1his size have developed problems where actual water flows are inaccurately measured; most of the time, the volume of water is under-reported. The result is that water customers could be using more water than they are being assessed. Testing and or replacement of these water meters have proven to make financial sense in that the investment is recouped by the additional revenues received due to accurate meters. Water Service Installations Water $30,000 This is another long-term program for the department. Each year the City adds new customers to the system through individual building permits or additional water services. Customers apply for a new water service, and Public Works staff installs 'the service line and will set the meter (see Meter Installations line item). Defective Meter Replacements Water $15;000 This has. been another one of the long-term projects for the Public Works department and is similar to the program for 1 %2-inch meter replacements. But this program is for the smaller meters. Meters of this size have also developed problems where actual water flows are inaccurately measured; most of the time, the volume of water is under-reported. The result is that water customers could be using more water than they are being assessed- Testing and or replacement of these water meters have proven to make financial sense in that the investment is recouped by the additional revenues received due to accurate meters. Meter Installations Water $60,000 This on-going program ties in with the Water Service Installations program. When new water customers, or existing customers who need an additional water service, apply for a new service, Public Works staff install the service line and will set the new meter- Draft FY 2004-05 Capital Improvement Program page 4 of 14 3' Fire Hydrant Installations (Replacement/Upgrade) Water $25,000 The City is in the process of replacing' older, two port fire hydrants because it has been shown that Tualatin Valley Fire & Rescue (TVFR) can not pull adequate flows from them in emergency situations. TVFR equipment works best with 5 V4-inch ports; these older hydrants have smaller ports. The newer, three-port models have 5 V4-inch ports. FY 04/05 will be the last year of hydrant replacements. After that, the City will budget approximately $10,000 per year to pay for repair or replacement of any hydrants that are damaged in auto accidents, or to pay for new hydrants in infill situations. 2-ineh..Service Line Replacements Water $25,000 This on-going program replaces existing 2-inch galvanized service lines with new copper service lines. There has been an observed increase in leaks on galvanized service lines, which results in an overall water loss to the City's system. This program is vital in order to reduce the amount of lost water, and therefore revenue, to the City. It is anticipated that this will be the last year where this program will be needed. Water Main Replacements Water $78,750 This on-going program is based on the needs identified in the "Water Distribution System Hydraulic Study - May 2000, and is for the routine replacement of leaking, damaged and older water mains throughout the water system. In most cases the existing mains have adequate capacity and will be replaced with the same diameter water mains. . Gaarde Street Phase 2 Water Relocate Water $50,000 This project is in coordination with the Gaarde Street Phase II roadway improvement project. Due to vertical adjustmexits to the roadway, portions of existing water lines in the roadway had to be relocated. Much of this work will be completed in FY 03-04, but work will continue into FY 04-65- Security Vulnerability Evaluation and Upgrades Water $70,000 This is an EPA mandated program to evaluate and mitigate security vulnerabilities in the City's water system. Sensitive facilities would include reservoirs, pump stations, wells, and other facilities where -access is limited. The study has evaluated the City's. current security measures and has recommended certain improvements that should be implemented over the next two years. It is anticipated that this project will be completed during FY 05-06. Telemetry Upgrade Water $87,500 The existing telemetry system is out of date and the software and hardware are no longer supported by the manufacturer or local representatives. The City has also experienced failures of controllers at various sites due to the aging of the overall system. Replacement of controllers carf take up to three weeks, which is not adequate for the City's need to have continuous monitoring ability of the water system. The upgrade process will enable the City to have up to date technology that is more user friendly, and to explore modes of communication other than the phone line system currently used. Draft FY 2004-05 Capital Improvement Prograth Page 10 of 14 Water Line Replacement--SW Walnut (135th to Water-$237,500 $475,000 121st Ave) Water SDC - $237,500 This project is in conjunction with the Walnut Street improvements to be jointly completed by Washington County and the City over the next two fiscal years. The "Water Distribution Hydraulic Study - May 2000" recommended that •a new 24-inch water line be completed between 121St Avenue and Barrows Road. In addition, a separate 16-inch water line is, needed approximately between 132d Avenue and Walnut Lane. The roadway improvement project makes it timely for the installation of these transmission water lines. The funding of the water improvements will be roughly 50% from the - Water Fund and 50% from the Water SDC fund. Reservoir Structural Repairs Water $70,000 The City has identified that certain repairs should be made to the following reservoirs: 10 MG reservoir' at Bull Mountain Road/1250' Avenue; Reservoir No. 4 (1.0 MG), north of Beef Bend Road on 122d Avenue; Reservoir No. 3 (2.5 MG), south of Walnut Street on 135a' Avenue; and the Hi-Tor reservoirs. Hall Boulevard/Wall Street Intersection: New 12-inch water $50,000 Water Line This project is in conjunction with the roadway QIP and will include installation of a new 12-inch water line that will eventually be extended with Wall Street. Water Main Line Qversizing Water SDC $200,000 During the course of the year the City may find the need -to upsize a planned pipeline through a new development, thus accomplishing an identified capital improvement as listed in the "Water Distribution System Hydraulic Study - May 2000." Secure 550-Foot Reservoir No. 2 Site Water SDC $150,000 The City has been working with the Tigard Tualatin School District (TTSD) with regard to locating the 550-foot Reservoir No. 2 on their Alberta Rider school site- Part of the proposed agreement with TTSD is to grant a credit against permit costs up to $200,000. It is anticipated that TTSD will use up approximately $50,000 ofthe credit in FY 03/04, with the remainder to be used in FY 04105. 550-Foot Service Zone Reservoir No. 2 (3.0 MG) Water CIP $3,158,000 L This reservoir is proposed to be located on the Tigard Tualatin School District (TTSD) site for the r Alberta Rider Elementary School. Constructing this reservoir will eliminate some of the demand currently supplied by the 713-Foot pressure zone. Supply to the reservoir will be provided through the transfer pump station upgrade and transmission piping projects separately listed. Transfer Pump Station Upgrade Water CE? _ $1,205,000 i The existing transfer pump station, located on the 10 MG reservoir site at Bull Mountain Road/125t" Avenue, serves both the 550-foot and 713-foot service zones. The Water Distribution System Hydraulic Study identified a need to replace this pump station with one that would provide a higher pumping capacity to both service zones. Construction of this improvement increases pumping capacity from 2,000 gpm to 3,300 gpm for the 713-foot service zone. The pump station will also provide 3,900 gpm to the 550-Foot Zone Reservoir No. 2 listed previously. Along with the piping improvements listed below, Draft FY 2004-05 Capital Improvement Program Page I I of 14 the existing pump station at the Canterbury site (Pump Station No. 1) will be abandoned. Reservoir No. 2 Supply Lines Water CIP $425,600 This improvement is needed for existing and future needs in both transmission and distribution to serve the new reservoir and pump station upgrade projects listed above. A new line will be constructed between the new transfer pump station and Reservoir No. 2, ranging in size from 18-inch to 24-inch. The line will extend in 1250i Avenue, Bull Mountain Road, and Terraview Drive (Arlington Ridge subdivision). Coordination with existing residents in Arlington Ridge will be important, as Terraview Drive is a fully-improved local residential street- Canterbury Supply Lines Water CIP $717,300 Part of the overall improvements to the 550-foot service zone includes increased transmission capacity to the Canterbury Hill area from the new reservoir and transfer pump station upgrade listed above. The transmission line will be 18-inch diameter and is proposed to be extended from the transfer pump station site easterly in Bull Mountain Road, north along Highway 99W, across Highway 99W and easterly in Canterbury Lane. This improvement will allow abandonment of Pump Station No. 1 at the City's Canterbury site. 12-Inch Canterbury Loop Water CIP $458,200 The final component of the 550-foot service zone improvements is a looped system around the Canterbury Hill: area. -This improvement will create better fire flow for the area, provide for future. growth and remove dead end water quality problems.' The 12-inch loop will be extended roughly as. • follows: from the intersection at Canterbury Lane/1090i, easterly in Canterbury Lane to 103rd Avenue; 'north in 103rd. Avenue to Inez Street;. east in Inez Street to 10001 Avenue; south in 1000' Avenue -to Murdock Street; west in Murdock Street to 10901 Avenue; north in 1090' Avenue to Canterbury Lane. Aquifer Storage and Recovery(ASR): Well Water CIP $140,000 No. 2 - Production Well Tigard has been using ASR Well No. 1 for the last full year and has had positive results. That well is capable of a distribution capacity of 1.0 MGD during the summer months. The City also completed an ASR expansion study which indicated that the City could achieve a total of 5 to 6 MGD from ASR wells placed around*the City's aquifer. ASR provides the ability to inject water during the winter months in the aquifer (when water is plentiful), store the water in the aquifer for a few months, and then withdraw that same water in the summer months to help manage higher water demands. ASR Well No. 2 is scheduled for this year and will be drilled at the 10 MG reservoir site at Bull Mountain Road/1250i Avenue. It will also have a pumping capacity of 1.0 MGD. The scope of work for this project will also include the drilling of a test well for a proposed ASR Well No. 3. Aquifer Storage and Recovery(ASR): Well Water CIP $1,060,000 No. 3 -Production Well Assuming the test well for ASR Well No. 3 is positive, the City will expand the test well into a full production well during FY 2004-05. The location of this well is yet to be detami=+en, but is generally targeted for the vicinity of the Eagles View subdivision, north of Beef Bend Road, near 141St Avenue. It is anticipated that this well will also have a pumping capacity of 1.0 MGD. Draft FY 2004-05 Capital Improvement Program Page 12 of 14 Aquifer Storage and Recovery(ASR): Well, Water CIP ~r $90,000 No. 4 - Test Well Each fiscal year,. the ASR program will include the drilling of one production well and the drilling of one test well. It is planned that the contractor who drills the production well for ASR No. 3 will also drill the test well for ASR No. 4. The goal for each ASR well is to achieve a minimum pumping capacity of 1.0 MGD. Feasibility Report, Phase H - Scoggins Dam Water CIP $389,490 Raise As part of obtaining a long-terns water source for the Tigard service area, the City is partnering with other Joint Water Commission (JWC) owners for the Scoggins Dam Raise feasibility report. Raising the dam would increase the storage volume of Hagg Lake and would therefore provide more capacity for JWC member cities. -'WC Raw Water Pipeline Pre-Design Water CIP $200,000 This project will include a pipe connection between the JWC treatment plant and the headwork at Scoggins Dam. At..present, water from Hagg Lake makes its way to the treatment plant via-an open channel waterway and the Tualatin River. There are two problems with the existing system. First, the JWC treatment plant must submit a request to the Scoggins Dam control authority to release more water into the open channel system as the demand rises. But the treatment plant can 6nly handle. a certain volume of water at the intake;, any extra water bypasses the plant and continues down the river. Therefore, there is a loss in efficiency. Second, it is estimated that 20% of the water from Scoggins. Dam is lost to evaporation prior to reaching the treatment plant. This raw water pipeline will allow the JWC to control how much water is released from the dam into the pipe so that only the flow rate needed by the treatment plant will be released. In addition, the pipeline will eliminate the water loss due to evaporation and will provide more capacity to the JWC•system. .a n .1: A. '•Jf..N 1 •~t r 1 . !b.~v 5~::'C'•, Jb~cf1 Library Construction FacilityFund $1,650,000 This funding continues the new Library construction through FY 2004-05. The library project is ' expected to be completed°by August 2004. Administration, Library City Hall Facility Fund $100,000 Building Remodel This project provides layout drawings for the remodel of the Administration, Library & City Hall buildings. HVAC Replacement Facility Fund $280,000 This sets aside funding for fae replacement of the existing HVAC systems in the Water and the old Library buildings. Seismic Upgrades Facility Fund $100,000 This project provides funding to upgrade the existing Library, the City Hall and the Senior Center buildings to meet the seismological standard requirements. Dra@FY 2004-05 Capital Improvement Prograi i Page 13 of 14 Office Renovations Facility Fund a $1,150,000 This provides fimding for remodel constfuction of office spaces in the Administration, Library, and City Hall buildings. i:%m VXvarWoWopowd cipt20 "WY =4-W op d= 24.2M.doc r r • Draft FY 2004-05 Capital Improvement Prograni Page 14 of 14 tea FY 2064-05 CIP PROGRAM PROJECTS DELETED AS OF 1-26-04 North Dakota Street Pedestrian Bridge Gas Tax -$100 000 The North Dakota Street bridge is too narrow to safely pass pedestrian and vehicular traffic simultaneously. This project constructs an 8-foot wide by approximately 60-foot long pre-fabricated timber pedestrian bridge adjacent to the existing bridge. Also included in the project is the construction of roadway approaches to connect the pedestrian bridge with nearby existing sidewalks. PROJECTS ADDED AS OF 1-26-04 Main Street/Burnham Street Stop Signs Gas Tax $2,000 Improvements for southbound Main Street at the intersection with Burnham Street involve relocation of an advanced warning stop sign, elimination of one parking space and placement of new pavement markings. Hopefully, the southbound traffic would be more aware of the stop sign after the improvements. Main Street/Commercial Street Curb Return Gas Tax $8,000 The existing curb return radius at the southeast corner of the Main Street/Commercial Street Intersection is too small to accommodate wide turn movements by Tri-Met buses from westbound Commercial Street to northbound Main Street. This project constructs new curb and sidewalk at a large radius at the curb return. Fanno Creek Trail Realignment (Tigard to Tiedeman Parks Capital Fund $10,000 Avenue) = A section of the Fanno Creek trail between Tigard and Tiedeman Avenue is under water for part of the year'and trail users walk through the adjacent wetland mitigation site in order to avoid the standing water. This project provides an initial study to look into the design - related details and cost to possibly replace a segment of the asphaltic concrete trail with boardwalk. Draft FY•2004-05 Capital Improvement Program Page 15 of 15 CITY OF TIG,A RD EXECUTIVE SUMMARY of Public Input on the Draft FY 2004-05 CIP January 26, 2004 .Executive Summary - FY 2004-05 CIP January 26, 2004 Page 1 o#9 The comment also recommended replacement of the existing Hall Boulevard Bridge with a pedestrian access going under the bridge as an alternative project for the lighted crosswalk. Staff Comment: The design will include installation of a concrete median across Hall Blvd as a safe stop for pedestrians to get to the other side of the street. Due to excessively high costs involved in construction of a new bridge, installation of crosswalk lights i" recommended as it is originally proposed. .3. MapleIeaf Street (7rd to 71St Avenue) - The question was regarding deferring the Mapleleaf Street project to next year in favor of sidewalk installation on 72°d Avenue between Spruce and Locust Street. Staff Comment: The City has, whenever possible, paved existing gravel roads to reduce long-term maintenance costs. The annual maintenance cost for a paved street is much less than that for a gravel street. The gravel segment of Mapleleaf Street between 72°d and 71St Avenue is the quite possibly the last remaining gravel road that connects two existing paved streets. Paving this section completes-the conversion of gravel roads to pavement and is recommended for inclusion on the CIP list as it is originally proposed. The draft list of potential CIP projects for FY 200405 proposes sidewalk installation and- extension at various locations in the City. Currently, there are no specific locations identified for placement of new sidewalk except at schools; transit amenities and key activity ceniers. Sidewalk on Vd Avenue between Spruce and Locust Street may be included for consideration. 4. Walnut Street/Ash Avenue/Scoffins Street Feasibility Study - A citizen said that the project has not been adequately discussed even at the concept level to be included on the draft CIP project list. The citizen also suggested construction of an overpass or underpass for the GreenburgRoad/Main Street crossing and the Hall Boulevard crossing at Hwy 99W. Staff Comment: The Walnut Street/Ash Avenue./Scoffins Street extension and other streets have been identified in the Tigard Transportation System Plan (TSP) as alternative routes to Hwy 99W to improve infra-city east-west traffic circulation and avoid the congestion along that highway. The TSP considered this new street extension as crucial to east-west circulation in Tigard. A preliminary engineering study on the extension of Walnut Street is necessary to identify a corridor for that street. Construction of an overpass or underpass for the Greenburg Road/Main Street crossing and the Hall Boulevard crossing at Hwy 99W is not currently recommended by the Transportation System Plan. That suggestion can be considered in a future update of the TSP. At this time, staff is evaluating a design option that involves widening of Hall Boulevard at its intersection with Hwy 99W to provide a northbound and a southbound right turn lane to reduce traffic congestion at the intersection. No design schedule has been established for the project at this point. 5. Fanno Creek Trail (Grant to Main Street) - This project received a negative comment from the Biodiversity Project of Tigard. The group indicated that the trail would destroy much of the riparian habitat along the creek. Staff Comment; Staff does not concur with the comment for the following reasons: Executive Summary - FY 2004-05 CIP January 26, 2004 Page 3 of 9 The trail section is part of a regional strategy to complete a continuous trail along Fanno Creek. The proposed section would serve the full range of recreational users seeking a natural experience and a safer alternative for access to parks, schools, the Tigard downtown, and other area destinations along busy streets. A portion of the route includes an existing pedestrian under crossing of the Highway 99W overpass. This area has long been an attractive nuisance, and its use as transient hangout is a major obstacle to the creation of 4 walkable and safe mixed-use downtown area. Completion of this section of the high use trail would bring increased pedestrian activity to the under crossing and discourage criminal activity. With regard to vegetation, the area within the trial corridor is undeveloped and covered by a combination of trees, blackberries, and grass. Near Grant Street, the vegetation impact from the trail is mainly to Iiimalayan blackberry. The alignment minimizes riparian impact by preserving existing trees. An important environmental benefit of the trail is that it would provide access for the restoration of the disturbed and non-native portions of the streamside area. While trees line much of the stream course within the trail corridor, there are significant stri ps of open areas where blackberries are becoming -dominant, spreading or threatening the . native plants. The plan for these degraded areas includes the removal of non-native. vegetation and planting the open areas along the creek with a continuous corridor of trees. According to Clean Water Services, the agency responsible for county-wide water quality management and which has reviewed plans for the trail, the City is "doing a good job of balancing the needs of the project with its impact on the resource." Not constructing the trail would deprive the neighborhood and other users of a healthy outdoor recreation activity- It also would leave a major gap in the regional trail and preclude access for restoration activities. Land use (Sensitive Lands) approval would be required for trail construction. This would involve a public hearing process, which would provide additional opportunities for public comments and objections to the trail design. 6. Fanno Creek Park Shelter - Two respondents that commented on the Fanno Creek Park Shelter projectsaw the project vial unnecessary since the Library itself provided parking and shelter nearby. The comment also suggested that the funding to be used for rebuilding a section of Fanno Creek Trail between Tigard Street and Tiedeman Avenue. Staff Comment: This project was proposed by City Council. The shelter will provide a place for pedestrians to stop while walking along the Fanno Creek. An interpretive sign will also be displayed to provide information about the surrounding area which will be planted with native vegetation. It is necessary.to leave the project on the draft list. 7. Fanno Creek Trail (IIall Blvd to proposed Wall Street) - The opposing opinion came from the Biodiversity Project of Tigard who supported the extension of Fanno Creek Trail but did not want this segment of the trail to go into the habitat north of the creek. The group also recommended that the trail should cross Hall Boulevard, then immediately turn south following the new sidewalk and then connect to the library site south of the creek. Executive Summary - FY 2004-05 CE? January 26, 2004 Page 4 of 9 Staff Comment: Staff does not favor the on-street option proposed because the physical design of the trail segment poses very limited disturbance to the existing vegetation and avoids all wetlands and trees. The area through which the trail passes is a former horse pasture. All along the stream banks, Himalayan blackberries predominate. A re- vegetation plan has been developed for the greenway area through which the trail is proposed to travel. The recently revised trail alignment located north of the creek avoids all wetlands and is located relatively close to the road. The proposed alternative, an eastside sidewalk route along Hall Boulevard, is not feasible at this time. The sidewalk scheduled for installation in conjunction with the library project does not extend north of the Hall Boulevard vehicular bridge. Moreover, the existing bridge is too narrow to safely pass pedestrian and vehicular traffic simultaneously. The construction of a new bridge, although highly needed, has not been scheduled at this time and no funding has been identified to pay for its construction. Two permits would be required for trail construction. These are the CWS Stormwater Connection Permit and the City Sensitive Lands Permit. The Sensitive Lands Permit process would include a public comment period and a formal public hearing. This will provide additional opportunities for public involvement in the trail design. 8. Skateboard Park - This project gained positive comment from Tualatin Riverkeepers and the Biodiversity Project of Tigard due the City's choice of location for the proposed park. The City Hall parking lot location selected for the park would eliminate negative impacts to natural resources. The Biodiversity Project of Tigard had a question about the project cost which has increased from approximately $290,000 to $404,000: Staff Comment: The construction cost for the skateboard park was estimated at $392,470 (not in the realm of $290,000). $13,000 has been added to cover consulting costs for developing construction drawings, specifications and project management. The new construction cost for the park is currently proposed for $405,000. 9. Tree Planting -The favorable comment came from Tualatin Riverkeepers and the Biodiversity Project of Tigard who appreciated the City's effort to restore habitat by planting trees and shrubs in parks and openspaces and along Fanno Creek. The - Biodiversity Project of Tigard also recommended that only native species be planted. Staff Comment: It is the City's practice to plant all greenspaces with native vegetation. Most of the trees planted in the parks are native. However, from time to time, non-native o. plants (e.g. zelkova trees) are planted along parking areas. 10. Summerlake Improvements'- The comment came from Tualatin Riverkeepers who saw no progress from the City to improve the water quality, temperature loading and fish passage. The group asked the City to remove fish passage barriers and restore natural stream conditions. Staff Comment: Under Council's direction, the City has allocated some funding to perform flow monitoring and other related studies. The City has a contract with the County Watermaster to perform the flow-monitoring work including temperature. As noted in Section C, item No. 2, this project with other projects in the Fanno Creek Management Plan are currently being evaluated and prioritized through a public process. Executive Summary -FY 2004-05 CIP January 26, 2004 Page 5 of 9 Funding is through SWM fees intended to improve water quality but is not available for fish passage or habitat improvements. B. NEW PROJECTS PROPOSED & STAFF COMMENTS 1. Fanno Creek Trail Realignment (Tigard Street to Tiedeman Avenue) - The comment was about a portion of the trail within the former wetland section be replaced by a - boardwalk. Seven respondents requested the City to restore the hydrologic connectivity of the wetland areas located on either side of the trail section. Also, the trail section currently is underwater for part of the year and, during this time, trail users walk through the adjacent wetland mitigation site in order to get around the standing water. Staff Response: Staff is supportive of this recommendation in concept and intends to look into the design-related details and cost. The City is prepared to budget an initial amount of $10,000 towards the cost of pavement removal and boardwalk installation. 2. Acquisition and Restoration of Greenspaces (north of North Dakota Street, between Fanno Creek and railroad tracks) - This project received eight letters expressing the desire to acquire a piece of property north of North Dakota Street between Fanno Creek and the railroad tracks. Staff Continent: The property is currently owned by a developer. Development of this land shall be in accordance with zoning rules, federal wetlands regulations and CWS design standards that require preservation of the floodplain and. a sensitive lands buffer. Acquisition of the property was proposed in the FY 2003-04 CIP. However, it wasn't available to purchase at the time the budget was approved. The Tigard Transportation System Plan proposes that Nimbus Avenue be extended through this parcel. Any further consideration of purchasing this land would be for the purpose of reserving it for the street extension. - 3. Main/Commercial Street Curb Return Improvement - The comment was regarding improvement of the curb return at the southeast corner of the Main/Commercial Street Intersection to accommodate wide turn movements by TriMet buses from westbound Commercial Street to northbound Main Street. Staff Comment: Staff concurs with the recommendation and will include the project in the draft project list for consideration. 4. Four-way Stop Sign Improvement (Burnham/Main Street Intersection) - The Tigard Central Business District Association recommended installation of curb-outs at all stop sign/traffic signal intersections within the CBD and at all locations where crosswalks exist without signalization or control. The Association emphasized the invisibility of an existing stop sign on southbound Main Street at the intersection with Burnham Street. Staff Comment+ Southbound Main Street at the intersection with Burnham Srtreet will be recommended for improvements as follows: Re-paint existing pavement markings. - Relocate the existing advanced warning sign 50 feet south. - Eliminate one parking space adjacent to the southbound stop sign. Executive Summary - FY 2004-05 CIP January26, 2004 Page 6 of 9 The suggestion regarding instillation of curb-outs at all stop sign/traffic signal intersections within the CBD should be considered in the Downtown Development Study to be performed during the coming year. A couple of bulb-outs as recommended by the Downtown Traffic Study performed last year may be considered for the upcoming fiscal year. Other improvements resulting from the Development Study can be considered for future fiscal years. 5. Burnham Street Improvements - This project received comments from the Tigard _ Central Business District Association requesting inclusion of curbside parking, sidewalks and speed designation that matches Main Street's and other adjacent streets'- Staff Comment: The project has been put on hold at the 75% design stage until a unified vision of the Tigard downtown is developed and a consensus on elements that would be incorporated in the street is reached. 6.. Main Street Park - The request was about developing the south end of Main Street to match the Liberty Park on the north end. Staff Comment: The City can not develop the property since it is owned by the State of Oregon- 7. Sattler Road Storm Drain Pipe Installation (98°i to 96`h Avenue) - Staff received a phone call from a citizen who requested the existing ditch on the north side of the Sattler Road between 98 h and 96`h Avenue be replaced.with underground storm drain pipes to provide additional paving area for children to walk without cutting through private properties. Staff Comment: Replacing the ditch with a pipe does -not provide for adequate drainage since a pipe cannot effectively collect the runoff from the street and there is no facility available to accept the discharge of the pipe. Runoff ovbr the covered ditch would either pond or continue onto private property. Adding the project to the draft C1P list is not recommended. 8. Projects Proposed by Tigard Central Business District Association: Staff received a letter from the Association recommending ten projects to be included on the proposed • CIP project list for consideration. Of the ten projects, three are related to capital improvements and seven are mostly related to the Commuter Rail project. Staff Comment: Three C1P projects are addressed in this executive summary. Staff will forward other projects to the Tigard Downtown Task Force who oversees the overall Commuter Plan for consideration. C. GENERAL QUESTIONS & RESPONSES 1. Brill Mountain/Roshak Road Intersection - The question was about the funding source for construction of the project. Staff Response: As identified in the draft CIP project list, construction of the Bull Mountain/Roshak Road Intersection is funded by Traffic Impact Fees-US which is collected within the Urban Services Area. County officials have authorized the use of County TIF funds for TIF-eligible improvements to the major roads like Walnut Street, Gaarde Street and Bull Mountain Road. Executive Summary -FY 2004-05 CIP January 26, 2004 Page 7 of 9 2. Storm Drainage System -A=citizen and Tualatin Riverkeepers asked for information regarding the City's current balance of SWM (Stormwater Management Plan) Fees. The group also expected that the C1P list would reflect the results of CWS' specific projects that had been evaluated and prioritized by the agency. Correction of undersized stormwater treatment facilities and prevention of stormwater pollution from flowing into Fanno Creeks were also addressed in the letters. Staff Response: Stormwater projects proposed in the Fanno Creek Management Plan are currently being evaluated and prioritized through a public process by CWS. Once this is completed, the project and its priority will be included in the CIP. The beginning SWM fund balance for FY 2003 - 04 is $1,890,799. With exception of a few early action projects, significant expenditures are expected until the public process is completed. This fee is based upon increased impervious surfaces (pavement, roofs) that result from development. As the City. approaches build-out, revenue from this fund is expected to decline. Design of stormwater treatment facilities is in accordance with CWS design standards that require removal of 65 percent of the total phosphorous from the runoff from 100 " percent of the newly constructed impervious surfaces. Staff would welcome an , opportunity to meet with the group to receive specific ideas and additional input regarding water quality treatment issues. 3. Sidewalk -Installation - The question was regarding-installation of sidewalks through. formation of Local Improvement Districts. Staff Response: It is possible to form Local Improvement Districts for sidewalk improvements. However, Local Improvement Districts require consent from the owners within the proposed district. In addition, the costs involved in issuing a municipal bond would most likely be relatively high for small neighborhood projects- Furthermore, construction of sidewalks generally also requires installation of curbs and full-width pavement. In short, the cost involved in providing sidewalk improvements are usually much more than meet the eye because of the other improvements that are needed to drain the roadway. 4. Park/Openspace Land Purchase - A citizen commented that funding for parks is limited and requested that some projects be deferred to provide funding for acquisition of land for parks. Staff Response: Parks System Development Fees are the only source of funding within the CIP available for purchasing land for parks. Consequently, deferring other projects will not increase funding for parks. 5. Planter Strips - The question was regarding installation of planter strips between streets and sidewalks to contribute to beawification and safety for the streets. " Staff Response: InsU Nation of planter strips is currently required by the City's R Community Development Code for improvements of all streets in Tigard. However, due ' to right-of-way restriction on some street widening projects, acquisition of additional rights-of-way for placement of planter strips has been restricted Street projects will include planter strips wherever feasible. Executive Summary - FY 2004-05 CV January 26, 2004 Page 8 of 9 i r ATTACRMENTS c i 9 i i i Executive Summmy -FY 2004-05 C.IP January 26, 2004 Page 9 of 9 Page 1 of I Diane Jelderks - RE: Capital Improvements Projects, City of Tigard From: Cathyann Jones <cathyannj@sevendees.com> To: <gus@ci.tigard.or.us> Date: 1120/200411:30 AM Subject: RE: Capital Improvements Projects, City of Tigard Dear.Mr. Duenas, My husband and I are residents of Tigard and walk daily in the Greenway Park area. We would like to express our support for the current joint proposals by the Friends of Summer Creek, The Biodiversity Project of Tigard, and Take Back Tigard for the Fanno Creek Trail Restoration and the Focus on Floodptans plans. The area that is being proposed to build on is full of wildfire and gives us a much richer area to enjoy the birds and wildlife than another building crowding this diverse floodplain area. We have often remarked over the years how wonderful it is to have this park to enjoy in the middle of the busy area we rive In. Howls increases the fveabiliry of the area for us and is a big plus as to why we stay in this area. We were distressed to see that there was a proposed budding Wing considered for further development in this area and think it would be much better for the community if we were to explore the proposals mentioned above. Thank you for your time and consideration of this important proposal. • r Cathyann and Charlie Jones 11536 SW Twin Park Pl. Tigard. OR 97223 e-mail: caciones@gle.net LEGIBILITY STRIP i o , ' - Page 1 of 1 Diane Jelderks - Comments on CIP Plan From: "John Frewing" <#rewing@teleport.com> To: <gus@ci.tigard.or.us> Date: 1/2012004 7:49 AM Subject: Comments on CIP Plan Gus: Please consider the comments below as you prepare subsequent versions of the Tigard CIP Plah for 2004-05: 1) Please include a bit more information about the different funding sources. For example, as a customer of the TVWD, I don't want particularly to pay for improvements to the Tigard water system. 1 presume that the Water CIP funds come exclsively from Tigard water users, but what about your time in developing this CIP and overseeing any other Tigard water expenses. Do you allocate your time so that water users pay for your water work, or do t get to support that work as well? Similarly, for the Bull Mountain/Roshak improvement (which I think is necessary), do Tigat-d residents pay for this work outside the city limits? I presume that your funding source is a county or state funding source, but all this is not clear in the CIP material you handed out a week ago. 2)1 don't understand why Gaarde improvements include a sidewalk and the work on SW 72nd does not include a sidewalk. You include a statement for the North Dakota pedestrian bridge that the existing bridge'is too narrow to safely pass pedestrian and vehidular traffic. The same is true for SW 72nd from Spruce to Locust_ I don't understand why your proposed improvements to Maplecrest and Pine are included.. These are not. busy streets and don't serve substantiat numbers of frontages. I* suggest that these two projects (Maplecrest and Pine) be deferred to another year in favor of a sidewalk for SW 72nd from Spnrce to Locust. 3) 1 think that your proposal to conduct a Walnut/Ash/Scoffins feasibility study has not been adequately:discussed even at the concept level to spend $50,000 yet- Instead'of looking for alternative routes around 99W, 1 would favor looking at alternatives for 99W itself. (have previously written you asking that you consider a.• overpassfunderpass for the Greenwood/Main crossing of 99W and the same for Mall crossing-of 99W. 1 know that such would be expensive, but we need to make 99W more of a bypass through Tigard rather than commercial street, if We are to preserve the livability of downtown. • 4)1 agree with others who comment that funding for parks is too low a percentage of our community capital expenditures. Please consider deferring some of the other projects in favor of more park/open space land purchases. 5) 1 agree with others who observe that there is a large backlog of necessary surface water management facilities which need to be expanded or added to deal with over 50 years of providing NO retention of stormwater drainage. On my own street, your CAP survey noted such situation, and although I don't think my street is the worstof the backlog, you should provide more funds to this capital need of the city. 6) Inasmuch as the Street Maintenance Fee will not provide for improvement of sidewalks, I think it is imperative that additional CIP funds be alloted to this function throughout Tigard. In addition, 1 think you should explore the formation of sidewalk LiDs to push the issue of sidewalks forward in the near future (I don't think that planning should be in the CIP). 7) 1 agree with others who think that Wall Street expenditures should be stopped as early as possible. Sincerely, John Frewing. 7110 SW Lola Lane, Tigard, 97223 503-245-5760 ifrewing@teleport.com January 19, 2004 RE: Capital Improvements Projects Budget Gus Duenas Vannie Nguyen City of Tigard 13125 SW Hall Blvd. Tigard, OR 97123 Dear Ms. Nguyen and Mr. Duenas, Attached is a copy of the two projects that we are submitting for the FY 2004-05 CIP program. We also submitted a copy at the public meeting on January le. We appreciate the city's efforts that have gone into the CEP process, including the on-going restoration of habitats in Tigard which in the long run will benefit the many species of fish and wildlife'that exist in our city, helping to ensure their long-term conservation and protection. We appreciate the opportunity to comment on the list of projects that the city submitted -and our comments are as follows. STREET SYSTEM PROGRAM • Crosswalk Lights (Ball Blvd At Fanno Creek Pathway) As we commented at the meeting, citizens have for years fequested that the Fanno Creek- bridge be replaced with pedestrian access going under the bridge. It would be a much.safer means of getting pedestrians across Hall Blvd. The posted speed limit here is'45 mph which means many people go 50 mph or more. At the last meeting for the planning of the-,open space and trail around the library, we were told that the crossing on Hall would have an island in the center so pedestrians would have a safe harbor to get to midway across the street. This does not seem to be included in the proposal. • North Dakota Street Pedestrian Bridge The money allocated for this project would be better spent by using it to buy the nearby Fanno Creek wetlands site (current name of `Black Bull"'proposal) with funding leftover for wetland.restoration. It does not make sense to put a pedestrian bridge next to the existing . bridge since there are no existing nearby sidewalks to connect to and there are no sidewalks from the bridge all the way east to the other side of the railroad tracks to connect to. While we support better pedestrian access in this area, we feel strongly that the funds for this proposal would be better used right now for land acquisition as mentioned earlier. Wall Street LID and Hall Blvd/Wall Street Intersection and Approaches For more than two years, many of us attended meetings for the new library project_ We supported the city's efforts to design a library that would benefit all of Tigard's citizens as well as increase the amount of openspace and trails to enjoy. What we did not agree to then nor do we agree to or support now is the city's continued insistence on constructing the first and second phases of Wall Street. January 14, 2004 RE: Capital Improvement Projects, City of Tigard SUBMITED BY: These are joint proposals submitted by the following groups: Friends of Summer Creek, The Biodiversity Project of Tigard, and Take Back Tigard- To-whom it may concern: We are pleased to have the opportunity to submit projects under the Capital Improvements Projects. Working together as a community, we believe we can all work together to make positive changes that improve the livability of our neighborhoods. Our proposals are as follows: • Focus on Floodalains - (Estimated cost - $40,000) Purcbase and restoration of 8.15 acres .1djacent to Fanno Creek off North Dakota street (site is presently, called the Black Bull development proposal). This proposal focuses on the need to protect floodplain and wetland habitats in our city, in order to protect and enhance fish and wildlife habitat, maintain the water storage capacity of out wetlands, decrease the threat of flooding to surrounding neighborhoods, and provide increased passive recreational (e.g., bird watching) opportunities to the community. In order.to accomplish the above, we present this proposal as a "pilot" project, one which would allow the city to showcase its intent to preserve and protect floodplain habitat and corridors. The first part of the project would involve the purchase of the above mentioned property, the second phase would involve restoration of upland, wetland, and riparian shrub/forest habitats. Additional funding could be found from numerous restoration grants available in the metro region. This is a great . opportunity for the city to work with the neighbors and the community as a whole in order to improve'the overall 'livability" of our community for its citizens as well as for the fish and wildlife species and their habitats that we are stewards of. • Fanno Creek Trail Restoration - (Estimated cost - $10-15,000) Involves the portion of trail between Tigard & Tiedemann streets. This project would involve removing the asphalt in the portion of the trail that exists in the delineated wetland. M L propose this project for several reasons. Because it is in the wetlands, the trail is r underwater(>4-6") for much of the year and is essentially not useable. People using the trail go around by using the nearby replanted section which has negative impacts to the vegetation in this area. As the trail exists currently, it impedes and restricts the hydrologic flow in this area, causing water to pool on the creek side of the asphalt. This trail also is impeding flow to the adjacent wetlands and uplands because of the material it was built with and also its width. We propose the trail in the wetland section be rebuilt so it is a boardwalk, allowing for use for a greater portion of the year and to improve the hydrologic connectivity of this area near Fanno Creek. Thank you for the opportunity to participate in this important process. OMMMM 71 The total funding fnr all of the CIP programs is approximately $20 million, and of that total only approximately 4% is allocated for Parks Systems. If one takes out the skateboard park where funds will come from fundraising. it equates to only 2%. While we recognize that some improvemcrits to streets, water systems, ctc. may be needed, it is also important to ensure that adequate funding exists for land acquisition to provide much needed parks and openspaces for all ofTigard's citizens, who recognize that nature and all that it enco npasces is a vital component of the true livability of this community. Thank you for the opportunity to participate in this important CIP planning process. We look forward to working with the City of Tigard in the future in order to contribute to the long-term protection and enhancement of our natural resources. Sincerely, Susan Beilke, Director The Biodiversity Project of Tigard C i i , = Page I of I Diane Jelderks - Capital Improvement Project From: "Pegatris" <pegatris.pegatris@verizon.net> To: <gus@dLtigard.or.us> Date: 1/19/200411:03 AM Subject: Capital Improvement Project As a frequent walker of a dog on the Fanno Creek Trail, I certainly think the proprosals outlined is more in keeping with the landscape, than apartments and condominiums. Pat Redmond Page I of I Diane Jelderks - Capita! Improvement Projects, City of Tigard From: "Bill and Mimi Eick" <meick3@comcast.net> To: <gus@ci-tigard.or.us> Date: 1/18/2004 5:14 PM Subject: Capital Improvement Projects, City of Tigard , 1 am a long time resident of the Tigard area and 1 have used, for many years, the traits along Fanno Creek. These paths provide fitness, recreation, and great pleasure to me and my family. The restoration of the trail between Tigard and Tedemann seems like an excellent project which will allow use of the trail for more months during the year and reduce negative impact on the vegetation in the area- The proposal, Focus on Floodplains, is also badly needed. In recent years, as development has increased, we have been aware of more flooding in the streets around our neighborhood. We find standing water in our yard until well into April and May and our drainage ditch is often full to overflowing. This was not the case even.five to seven years ago. Thesb have been dry years. so increased rain would not account for the problems. Please support the proposal to purchase and restore the 8.15 acres adjacent to Fanno Creek off North Dakota street. Thank you for your consideration. Mimi Eick i i I • TUALATIN Riverkeepers 16507 SW Roy Rogers Rd. Sherwood. OR 97140 (503) 590-5813 fax: (S03) 590-6702 www.tualatinriverkeepers.org entail: info@tualatinriverkeepers.org Q?!`dnl t ~n January 18, 2004 ' NVr RE: Capital Improvement Projects Budget O Vannie Nguyen da City of Tigard 13125 SW Hall Blvd Tigard, OR 97123 Dear Ms. Nguyen, Tualatin Riverkeepers is a community-based organization of 700 dues paying members - working to protect and restore Oregon's Tualatin River System. We appreciate the City of Tigard's efforts to protect and restore creeks, wetlands, floodplain and habitat. Thank you for the opportunity to comment on the City of Tigard's Capital Improvement. I have reviewed the proposed list of Capital Improvement Projects and offer the following comments for Tualatin Riverkeepers. Wall Street L.1D As we have stated before in letters and testimony to the City Council, Tualatin Riverkeepers opposes the formation of the Wall Street Local Improvement District. Our objections still focus on the destruction of riparian and wetland habitat, impacts on sensitive species including the western pond turtle, known to use the.area, and, the dangers of a new on-grade railroad crossing. We believe alternatives to the Wall Street LID identified in the Tigard Transportation System Plan, including the replacement of the Hall Street bridge over Fanno Creek provide benefits to traffic, pedestrian safety, wildlife, wetland and riparian preservation and flood prevention that Wall Street does not. We see the city's pursuit of this project in the face of undying opposition of the railroad i owners as an imprudent use of public funds. n Fanno Creek Trail We appreciate the City's efforts at constructing the Fanno Creek Trail. We don't see a lot of value in the $75,000 proposed parking and shelter north of the library, since "the library itself provides parking and shelter nearby. As we have requested previously in u public meetings regarding the trail alignment, we feel that the trail on the library site should be kept south and west of Fanno Creek to minimize conflicts with wildlife. We ask that CEP funds be dedicated to rebuilding a section of the Fanno Creek Trail between Teidemann and Tigard Streets with a boardwalk and restore hydrology. The asphalt trail section in this area is inappropriate for wetlands and floodplain. This area M floods often during the fall, winter and spring months and becomes unusable for many days. As a result, people using the trail make a new trail to the west and damage the area that is supposed to serve as mitigation for wetland destruction elsewhere in the City. Late last year Tualatin Riverkeepers provided the City with. a letter of support for... extending the Fanno Creek trail from Cook Park to Durham City Park and the proposed Tualatin River pedestrian bridge. This project should be listed, pending grant funding. Tree Planting We appreciate the use of the City's Tree Replacement Fund to restore native riparian forest along Fanno Creek. We look forward to working with the City on February 14 on one such planting project. Skateboard Park We applaud the City's choice of location for the-proposed skateboaid park in the City Hall Parking lot. This location eliminates the damage to natural resources that would have occurred on other previously proposed sites. Storm Drainage System Clean Water Services' Stormwater Management Plan (August 2000) committed to "Evaluate and -retrofit where feasible, existing drainage structures to produce water quality benefits", with evaluation and prioritization to be "completed within a three-year period". We would expect that this CIP list would reflect the results of this evaluation and prioritization with a list of specific projects. When we last checked on July 1, 2002, the City of Tigard was holding a balance of $2,601,474 in Surface Water Management Fees. The proposed expenditure of $150,000 on Clean Water Services Master Plan seems a bit meager considering the amount of SWM Fees that the City was holding. Please inform us as to the City's current balance of SWM Fees. A study by Lewis G. Scholl, PE, published in the December 2000 edition of Stormwater Treatment Northwest compares stormwater quality treatment facilities in Oregon and Washington. Here is what the study has to say about Stormwater treatment facilities in a. the Tualatin Basin, including Tigard: "In the Tualatin Basin - the flow rate treated is about 1/2 of that typical to the City of Portland and about V4 of that typical to cities and.counties in Washington State. The result is that - in the Tualatin Basin - water quality - facilities are designed significantly smaller and with less capacity for flow and treatment than in all other areas in the Northwest. This Difference is LU primarily due to the design storm and the associated method of calculation J that the Unified Sewerage Agency (USA) has chosen to use. The discrepancy does not generally reflect any local meteorological phenomena." Clean Water Services and the City of Tigard are required the Clean Water Act to prevent stormwater pollution to the maximum extent practicable. If higher capacity stormwater x, facilities are practicable in Washington State and Portland, they are practicable in Tigard. We ask that the City of Tigard use SWM Fees for CIP projects that correct for undersized stormwater treatment facilities. We further ask that the City focus on disconnecting streets from stream's to prevent stormwater pollution and the flashy flows that characterize and damage the Fanno Creek system. Over a year ago, as. part of the Tigard Beyorid Tomorrow Urban& Public Services task force I asked that the City adopt and implement green streets standards to better handle stormwater. That strategy has not shown up in the Tigard Beyond Tomorrow progress report despite assurances from the public works director that it would be passed on to the transportation group. Planning for transportation and planning for healthy streams should go hand in hand. Please put implementation of green street standards for stormwater into the CIP proposal. Summerlake Improvements A few years ago I participated in the Summerlake task force that explored options to improve water quality, temperature loading, and fish passage at Summerlake Park. We see no progress from the City toward those goals. Tualatin Riverkeepers monitoring of water temperatures above and below Summer Lake last summer indicate a peak daily temperature gain on the order of 10 degrees F on hot summer days caused by'the dam at Summerlake. We have talked with long-time residents that tell us oof catching cutthroat trout. in Summer Creek before the dam was built. Tualatin Riverkeepers encourages the .City to restore natural stream conditionsand remove fish passage barriers on Summer Creek at Summerlake Park. Parks and Greenspaces Acquisition.- $40,000 We urge the City to acquire the 8 acre parcel at the confluence of Ash Creek and Fanno Creek for groenspace, north of SW North Dakota Street between Fanno Creek and the railroad tracks. A recent article in the Oregonian stated that the parcel had recently sold for $35,000. The parcel is largely floodplain and contains wetlands and riparian zone was a target for acquisition by the Metro Greenspaces Program. We are concerned by the threat of inappropriate development on the site: We are further concerned about the apparent conflict of interest raised by the Oregonian article on the part of two employees of the City of Tigard. Z Improving Public Participation Funding for the CIP Program comes from a variety of sources. There is no indication in the 14 page document provided at the open house on how much money is available from each of the various funding sources. In order to better inform the public, and to assist J their input to the program, please provide a list of the funds available for CIP from the sources listed in the 14 page document distributed at the open house. Please mail this L information to all who attended the open house and post this information on the City website. Thank you for the opportunity to participate in Tigard's CIP Program planning. Tualatin Riverkeepers looks forward to working with the City of Tigard on efforts to protect'and t 1, MW restore natural systems in Tigard and to build an appreciation for nature among the citizens. Sincerely, Brian Wegener Watershed Watch Coordinator Tualatin Riverkeepers E ' t i i i P Page 1 of 1 Diane Jelderks - Main Street Park From: <KIMSSILVA@aol.com> To: <gus@ci.tigard.or us> Date: 1/15/200410:53 AM Subject: Main Street Park Sir. In regard to the capitol Improvement projects and the need to develop old Main Street, I would like to see the green space at the South end of Main Street developed to match t_iberty Park on the North end. It would be nice at least to make it pedestrian friendly with irrigated turf, a bench and sidewalk. i don't believe this would take a huge amount of money. The marks staff could do most of the work. Thank you for your time. Mike Davidson 8370 SW Arthur Ct. Tigard i i i • • • ~ Page i of 1 " Diane Jelderks - CIP 20042005 Proposed Projects From: Clare Bronder <dareb@comcasLnet> TO., <gus@cl_tigard.or.us> Date: 1114/200410:17 PM Subject: CIP 2004-2005 Proposed Projects ' CC: <vannie@citigard.or_us>. <dianej@ci.tigard.or..us>. <rcg@csgpro.com> Hello Gus, 1 am writing to provide my input on the Capital Improvement Program Projects for 20045 which are going to be submitted to the Planning Board January20, 2004. I am writing to recommend terminating the Wag Street Phase 1 project based on an accurate reading of the agreement between the city and property owner. The City of Tigard has already met their agreement to reasonably accommodate raseardi into the wall Street extension. For example, given the amount of money that would be needed to provide an alternate switching point for the railroad. It does not seem at all feasible given our budget and projected deficit in the coming years. Who is the engineering firm that is getting the work for this effort which is so obviously flawed, given a ,presentation of the fads? Wouldnt it by . better spent on a lawyer to advise the city on the intent of the signed agreement with the property owner. Thatway we could not only save Tigard hundreds of thousands of dollars In Phase 11, but free moneyyet to be wasted on design oasts. Actually, we could probably save the legal fees since we have a City Attorney already. • Thank you for taking the time to consider my concern. Slhcw*. Clare Brander Tigard Resident 503 998 9800 fl rr Vj- rv-/ Lot! 0~- Odle JU V-0- V,t a a W J low l CIP FY .2004-05 Jan. 14, 2004 Input from Citizens • Citizen supports Fanno Creek Trail from Library to existing Fanno Creek Trail with the condition that the trail crosses Hall Blvd south of Fanno Creek. • Suggestion to replace the Hall Blvd bridge and have the path cross under the bridge south of the creek. • Then you can enhance the area north of Fanno Creek, east of Hall Blvd for wildlife. • 'it was recommended that we search for grants to help with funding to replace Hall Blvd Bridge. • Citizen asked that Wall Street Phase 1 project be deleted and that it be left as a driveway. a L 'r i i 6 Diane Jelderks :Resnse To Your CIP 6l W@ GW " " Pa e 1 From: Gus Duenas To: basil_chrislopher@msn.com Date: 12124103 3:26PM Subject- Response To Your CIP Questions The following are the questions you sent to Liz Newton early this week: 1) Has a firm date for the CIP meeting in January been set? _ Citywide CIP meeting. An open house type meeting will be conducted so the public can view the proposed projects and ask questions (early January 2004) 2) Can the public view proposed projects information prior to the January meeting? 3) What does "submittal of projects refer to? Are these projects submitted by the Tigard community? Submittal of projects for FY 2004-05 should be in writing via email or letter by mid-January 2004. Emails should be directed to nusO-cl.tiuard.or.us and letters should be addressed to the City Engineer. Early participation of citizens in the process is encouraged and would help staff to better organize adraft CIP list to be reviewed by City Council. 4) Who coordinates the CIP meetings, and should 1 direct future CIP question to them? The following are my answers: 1) The date for the Citywide meeting is January 8th, 6:30 p.m, to 8:00 p.m. in Town Hall."- 2) We intend to post the list of proposed projects on the web•ea1y next week. We have.the basic. . . list ready, but the. Water Department is'rriakirtg some'changes to their project list and.won!t have.:: ;i. those changes to us until early next week. In addition, our webmaster is on vacation and won't-be: available to work the list into.a format that can be easily.accessed. He will be back next Monday-= Hopefully, we can have the project list posted by the end of the week next week. We tried to make - some changes on our own, but the project list out on the web now shows everything twice, which was not the intention. We'll wait till the webmaster comes back to get the -situation corrected. . 3) By submittal of project, we mean email messages or letters in no particular format. We are asking for citizen comments on the proposed project list (we won't get those until we post the list on the web) and for nominations of projects that we could consider for incorporation in either next years program, or In future years. We ask for input In writing so that we could have written documentation of the input. 4) The questions or input should be directed to Vannie Nguyen (CIP Division Manager) at email: vannie@cl.tigard.or.us, or at the City address. She is out today and Friday, but will be back next- Monday. If you have any other questions before Vannie gets back from vacation, please let me know. I will be here on Friday also. f Agustin P. Duenas, P.E. City Engineer City of Tigard 13125 SW Hall Boulevard Tigard, OR 97223 Phone: (503) 639-4171 x2470 Fax: (503) 624-0752 gus@ci.tigard.orus Tigard Central Business District Association, Inc. A Not for Profit Corporation FIN 934268974 } (503) 624-2975 n First Bank of Tigard Building 12420 S. W. Main Street Tigard, Oregon 97223 DEC 2 3 ZOU3 C11 Y OF TIGARO December 17, 2003 Agustin P. Duenas, P.E., City Engineer City of Tigard 13125 S.W. Hall Boulevard Tigard, Oregon 97223 Subject: Proposals for City of Tigard Capital Improvement in Central Business District Dear Mr. Duenas, The Tigard Central Business District Association (TCBDA) has identified a number of projects we consider important to the City and the downtown business district. We would like to submit some- of them for inclusion. in the City of Tigard Capital Improvement Program budget process at this time. We have focused on projects which are rather `generic'; they are not inconsistent with any other plans which may develop from the Tigard Downtown Task Force potential Downtown Improvements Plan. We have considered the appearance of the City of Tigard Historic Downtown Business District. We are attentive to the need for smooth traffic flows with safe speeds. We look for pedestrian safety and enjoyment of the `Downtown experience'. Our desire is to make Downtown Tigard an attractive place for the general public to patronize the many and diverse businesses. These ideas are generally consistent with the Oregon Downtown Development Association `Resource Team Report' of L February 2000, and the `Tigard Beyond Tomorrow' plan which is ongoing since 1996. r 0) We have followed the developed design for the commuter rail station and look for a continuous flow of esthetics into the entire downtown neighborhood. And, we have J received the support and endorsement of the Tigard Downtown Task Force for most of p the projects contained herein- u J Being aware of the financial restraints the City of Tigard has, and the needs for improvements in many other parts of our city, we understand that not all of the projects will be accomplished in just one year. However, with establishment of a two to three year plan, we believe these projects to be very feasible. City of Tigard December 17, 2003 Page 2 Please place these projects for serious consideration during the budget process. If you have further questions, or need more information, please contact us as soon as possible so that we may minimize any delays in meeting your needs. Sincerely, Tyler El nson President Cc: Tigard Downtown Task Force . Cc: Jim Hendryx, Community Development Director, City of Tigard Cc: TCBDA Board and membership Attachment - Proposed Capital Improvement Project List Attachment - Proposed Capital Improvement Project List Date: December 17, 2003 To: . City of Tigard From: TCBDA i PROPOSED PROJECTS LISTED ACCORDING TO TCBDA SUGGESTED PRIORITY _ Page 1 of 4 1) Ornate street lights for Main Street and the connecting streets between Highway 99 and Hall Boulevard With lights similar in design to that requested for the Commuter Rail Stations, this project would lend an ambiance to the downtown comparable to the pleasing esthetics established by numerous other= downtown areas throughout Oregon. The light poles should have the capability for embellishments such as banners and hanging baskets. TCBDA encourages the City to work with TriMet for design compatibility of the light poles and fixtures between the Commuter Rail Station and the streets of Downtown Tigard. We also encourage research of the possible programs available through Portland General Electric wherein there could be significant cost savings. TCBDA would appreciate the opportunity to participate in any design option considerations. 2) Gateway signage at all major entrances to Historic Downtown Tigard This project has been spoken of for numerous years but never acted on. Each main entrance to the downtown ought to have an attractive structure signifying to the public that they are entering `Historic Downtown Tigard'. The City should consider similar signage at each major entry to the town in general. TCBDA recommends certain style and design consistencies for all signage so as to conserve on development and construction costs. Local art 3. advocates ought to be consulted for design. _Y 3) Curb outs at all stop sign I traffic signal locations within the CBD, and all ~ locations where crosswalks exist without sigualixation or control r Emphasis, is stressed for the stop sign on southbound Main Street at the j intersection with Burnham Street (the present curbside stop sign is not visible enough). This recommendation is consistent with observations for traffic/speed calming and pedestrian safety. Endorsed by Tigard Downtown Task Force • r ~ Attachment - Proposed Capital Improvement Project List Date: December 17, 2003 To: City of Tigard From: TCBDA PROPOSED PROJECTS LISTED ACCORDING TO TCBDA SUGGESTED PRIORITY Page 2 of 4 4) Community•art enhancements throughout CBD including trash receptacles Art is a significant contributor to the attractiveness of any public area and should not be forgotten on the heels of the other obvious major projects. And while Pride Disposal Company has contributed trash receptacles for our use for a number of years, the receptacles need to be upgraded for use and attractiveness. Hanging flower baskets and other tree / landscape provisions throughout .Central Business District: Working with the business community, there could be significant beautification of our downtown area with these enhancements. It is not suggested that the City would bear the cost of this project alone. 5) Improvement of corner, Main Street and Commercial Street TriMet buses extensively use this intersection. The existing taming radius is such that the buses are required to proceed wide, into the southbound lanes of Main Street, when making a right turn from Commercial Street. It _ is known that the City has knowledge of this problem; TCBDA recommends the City proceed to invest in the improvements; TCBDA also believes TriMet should participate in the costs. 6) Permanent electrical hookup and power panels at Liberty Park and. Main Street Park with random receptacles; ornate street style lights along the paved paths through the parks i These park areas are at two of the major entrances to the historical downtown business district. Seasonally and at other times of the year, they i are. the site of activity and events requiring electrical support. Additionally, they have significant use by pedestrians passing thru or awaiting bus service. Lighting would enhance the safety as well as the appearance of the parks. Endorsed by Tigard Downtown Task Force J Attachment - Proposed Capital Improvement Project List Date: December 17, 2003 To: City of Tigard From: TCBDA PROPOSED PROJECTS LISTED ACCORDING TO TCBDA SUGGESTED PRIORITY Page 3 of 4 The remaining four proposals need. to be incorporated into the overall Commuter Rail plan. At the suggestion of the Tigard Downtown Task Force, we support a two-year plan for completion of these projects. While not supporting the "bring in the bulldozers' approach at this time, we do support them being in the Capital Improvements Program Budget (Fiscal Year 2004 - 2005) for planning, design and preparatiou'as a phase oneexpenditure. .Implementation of these proposals is proposed as a phase two, to be made a- part of the Capital Improvement Program Budget for Fiscal Year 2005 - 2006, subject to r possible modification depending on the status of the Commuter Rail project. Street Extension from Burnham Street to proposed Commuter Rail Parking Lot The Task Force' identification of this need with the development of the Commuter Rail Station should be addressed as soon as possible since there is planning required to determine where the best extension would-be located, and- funding for property acquisiti6n and street construction will be necessary Burnham. Street Improvements This street is a gateway to the downtown area. The amount of traffic and the condition of the street demand improvements. The opportunity for curbside parking serving the public and the adjacent businesses is significant. The City several years ago secured most all of the right of way L needs. The opportunity for sidewalks would be a major pedestrian safety r factor. The speed designation should be that for a downtown business environment, that is posted the same as Main Street and the other adjacent streets. Endorsed by Tigard Downtown Task Force Attachanent - Proposed Capital Improvement Project List Date: December 17, 2003 To: City of Tigard From: TCBDA PROPOSED PROJECTS _ LISTED ACCORDING TO TCBDA SUGGESTED PRIORITY Page 4 of 4 City.owned structure at each of the Commuter Rail Stations An idea is, a kiosk incorporating a small police department office (like that at Tigard High but shared with TriMet police), a clock tower, public restrooms (with timed locks), information board, newspaper stands, pay_ telephones, emergency phones, security cameras, drinking fountains, vending machines, etc. It is not suggested that these facilities would be staffed full time by the police; the police presence and use would be random. This project will require cooperation with TriMet in the design of -the parking lots. Public parking on unused lands within the corridor between Burnham Street and the rail right of way from Main Street to Hall Boulevard There is much unused and/or inefficiently used land in the corridor which could be improved for parking with very attractive landscaping to enhance the potential beauty of our downtown. The Tigard Downtown Task Force suggests other possible uses of some of the land, such as small park areas, landscaping, etc. L ' n J_ Li Endorsed by Tigard Downtown Task Force Page 1 of 1 " Diane Jelderks - Capital Improvement Projects, City of Tigard From: Moriah Diederich <moanne a flash.net> To: <gus@ci.tjgard.orus> Date: 111 812004 10:33 AM Subject Capital Improvement Projects, City of Tigard This a-ffelt is to show my support for the Capital Improvement Projects submitted by the Friends of Summer Creek, the Biodiversity Project of Tigard and Take Sack Tigard. I am truly relieved that the proposal for the Black Bull Park eondominium/Apartment project is not going though. as I think it would have been a detrement to the community and residential property values. The purchase and restoration of the 8.15 acres adjacent to Fenno Creek off North Dakota street (the Black Bull development proposal) by the City of Tigard would help to increase community livability and residential property values. The Fenno Creek Trall Restoration is also an excellent idea, and has my support Please let me know if there is anything else that I can do to show my support for these proposals. r Thank you for your time. Sincerely, Modah Dlederich 10575 SW North Dakota Street Tigard, OR 97223 (503) 639-9295 (71P'~~i~'~T~f\f:11rT1P.rIfCeln7f~Arlfl~~n7.nCP.ft'1flOC~~v7r~oi I)An\T nnot0/7(\L+e}}: «....\T...-~.\/~ti Tt nnnns t rnn ~nnn Page 1 of 1 Diane Jelderks - capital improvement projects From: "Michele Vitali" <vitali.mj@gte.net> To: <gus@ci.tigard.or.us> Date: 1/18/20041:35 PM Subject: capital improvement projects We are sending this email in support of the Focus on Floodplains and Fanno Creek Trail Restorations projects proposed for the area off North Dakota Street. Tbank you, John & Michele Vitali 10793 SW 106th Ave. Tigard file://C:\Documents%7.OandVo2OSettings\Dianej.000\Local%20Settings\Temp\GW } 00001.... 1/23/2004 h Page 1 of 1 Diane Jelderks - Capital Improvement Projects, City of Tigard j From: "Carey Kurtz" <gareyk@mindspring.com> j To: <gus@ci.tigard.or.us> Date: 1/18/2004 11:02 AM Subject: Capital Improvement Projects, City of Tigard aguStin P. Duenas, P.E. City Engineer Hello, how are you? I am very interested in seeing the alternative capitol improvement projects supported by Friends of Summer Creek, The biodiversity Project of Tigard and Take Back Tigard. These include the Fdcus on Floodplains proposal to purchase 8.15 acres adjacent to Fanno Creek currently known as the Black Bull development proposal. I attended the open public presentation r regarding the Black Bull development and I am very concerned about degradation to the Fanno Creek wetland as a result of the road to be built in the wetland boundary area. Traffic safety on N. Dakota st- ir also a serious concern with this road proposal. In addition I walk the wetland trail regularly and the impact that this proposed development would have on the esthetic quality of this green way trail. would be very negative. We have an obligation to preserve the quality of life here in our fair city and the natural resources still remaining are very limited, lets make the best use of them for future generations. I am a native Oregonian and the well-being of the wildlife in this wetland area is also a major concern to me. I hope that you will support both of the projects proposed by these organizations along the Fanno Creek Trail. I would like to volunteer if these projects are undertaken. The City of Tigard has a very poor reputation in my neighborhood because the focus. of this government is predominantly to promote development. This is an opportunity to demonstrate a new and better direction. Thank you for your consideration. -Crarey Kurtz 9600 SW Lewis Ln Tigard, Or 97223 - Garey Kurtz • gareyk an~nd~prcng•cor~ EarthLink: It's your Internet. i I I 1 - min.//!"~.\il............,.s_ninn_... .tn~nnc+_.a:.....~• nnn.. n.. _ _ - _ +0 Co .V-AU ~ Goal 3: Transportation A. Aggressively pursue solutions to congestion of state, county and city facilities that cross through Tigard. 1. Reforming the Transportation Financing Task Force. a. Explore outside funding sources b. To recommend to the City Council expansion of the task force functions 2. Identify project priorities and funding needs for state and city facilities. a. Prioritize all project needs - city, county and state facilities in Tigard b. For priority facilities which are controlled by another entity: 1. Discuss the project with the entity which has jurisdiction over the facility; and 2. Negotiate a funding solution which could include partial city funding; and 3. Offer to improve a related city transportation problem in exchange for the other entity completing a needed transportation facility; and 4. Offer to accept jurisdiction for the improved facility upon project completion. B. Continue working with Tri-Met to carry out the Memorandum of Understanding and identify and fund additional improvements with an emphasis on intra-city bus routes. C. Council shall meet with ODOT representatives at least once in 2004 to discuss state road facilities in Tigard and the related funding needs and priorities. Agenda for March 16, 2004 Workshop meeting 6:30 P.M. in Tigard City Hall, Town Hall (Council Chambers) ♦ Discussion with ODOT officials on projects that are high priority with the City, regardless of jurisdiction. I am working on a list which I will provide to you within the next few days. Most of the projects are drawn from the Tigard Transportation System Plan adopted in January 2002. ♦ Briefing from ODOT on any maintenance or modernization projects programmed for ODOT facilities within City limits i What potential funding could be available in the future to implement high priority projects? ♦ What partnering possibilities are there for City and ODOT to move ahead with projects or to support projects that would benefit Tigard? City of Tigard Priority Projects Estimated Group Projects TSP Reference Costs Remarks 1 • Hall Blvd/Hlghway 99W Intersection Improvements Table 11-7 No. 11 $5,000,000 Funded through MSTIP 3. • Main Street/Greenburg Road/Highway 99W Intersection Improvements Table 11-7 No. 8 $2,000,000 • Walnut Street/Hlghway 99W Intersection Improvements Table 11.7 No. 30 $250,000 j • Gaarde Street/McDonaid Steeet/Highway 99W Intersection Improvements Table 11-7 No. 25 $700,000 • Beef Send Road/Highway 99W Intersection Improvements Table 11.7 No. 26 $250,000 i 2 • Hall Blvd/Scoffins/Hunziker Intersection Realignment Table 11-6 $1,500,000 Provides an alternative to • Walnut Street (Tiedeman Avenue to 121st Avenue) Table 11-6 $1,400,000 Gaarde Street , • 72nd Avenue/Dartmouth Street Intersection The TNCounty project is ` 3 Improvements Table 11-7 No. 17 $500,000 conditioned to do this. • 72nd Avenue (Dartmouth Street to Hampton Street) Table 11-6 $2,500,000 • Greenburg Road (Shady Lane to Tledeman Avenue) Table 11-6 $2,500,000 , i Corridor study funding included 4 • Walnut Extension (Highway 99W to Hunziker Street) Table 11-6 $19,000,000 In FY 2004.05 • 72nd Avenue (Dartmouth to Highway 99W) Table 11-6 $2,000,000 5 72nd Avenue (Hampton to Varna) Table 11-6 $600,000 Should be constructed as part of • Highway 217 Overcrossing (Hunziker to Hampton) $7,000,000 the Highway 217 widening i February 16, 2004 1 of 3 i City of Tigard i Priority Projects Recommended in the • Nimbus Extension (Nimbus Avenue to Greenburg Washington Square Regional 6 'Road) Table 11-6 $20,000,000 Plan Recommended In the • Highway 217 Overcrossing (Locust Street to Nimbus Washington Square Regional Avenue) Table 11-6 $18,000,000 Plan ; I t 7 Greenburg Road (Tiedeman Avenue to Highway 99W) $5,000,000 • Greenburg•Road (Locust Street to Hall Blvd) $3,000,000 i • Hall Boulevard Improvements. (Highway 99W to Includes replacement of Hall 8 Durham Road) Table 11.6 $10,000,000 Blvd bridge near City Hall • Durham Road/Upper Boones Ferry Road Intersection 9 Improvements Table 11-7 No. 32 $1,000,000 • 72nd Avenue/Upper Boones Ferry Road Intersection Improvements Table 11-7 No. 22 $1,000,000 j • 72nd Avenue/Carman Drive Intersection Improvements Table 11-7 No. 21 $200,000 • Carman Drive/1-5 Southbound Table 11-7 No. 35 $200,000 • Carman DrlveA-5 Northbound Table 11-7 No. 36 $500,000 j Special Group To be constructed with • Wall Street (Hall Blvd to Hunzlker Street) Table 11-6 $7,000,000 development To be constructed with i • Atlanta Street Table 11-6 $2,500,000 development 1 February 16, 2004 ' 2of3 oted as Part NeH~ 2 71mPr0 ements Cif ot Y~ga~d CtS X19,000,000 °t ended. Bull ount~n woo prp~e Access Control re°om • 11'6 Should relieve Mvolumes. pC10 ^(able Road of some tratl1c ~ ~2r},000,OOQ - . 68th Avenue s N► to ROY Rogers Road 'fable 1 i- . geef Bend Road tHlghway 99 a~ Region es Hglen Bets Nlghway 217 W ehw to aY 217 to l•51 Pro'1 ~ Highway 99W t 9 t 1 - 't l t t E t 1 February 16, 20Q~1 3 of3 woo . option stems plan Sy KS Associates ~ ~ st Legend .lnlert~ltia~~en1 1 2l7 ' s t ' ~ f ~ GRfE K• • a ~ r 2~0 1 y 5 n ~ 1 1 a ~ ~ I s OU ' ~ F►gnte 8-Z~ ~ t~ERg+~CTtQN y~-', MEND 1.OCA'NONS ~ +r~l...••" " ~ J~~ ~ t~pROVE l 1 1 DDS Associates Table 11-6 Future Street Improvements (All Projects include sidewalks, bicycle lanes and transit accommodations as required) Tabl,e 11 -6 Status~~-~ Cost EqiiMMe- D- I-5 - Widen to 4 plus auxiliary lanes (each direction) $200,000,000 Not Funded between ORE 217 and 1-205 Not in any plan Provide additional throughput capacity (each $50,000,000 I d irection) south to Wilsonville ORE 217 Widen to 3 lanes plus auxiliary lanes (each direction) $240,000,000 Not Funded between US 26 and 72nd Avenue In RTP (as widening or HOV or HOT) y New ORE 21711-5 interchange between 72"d Avenue Phase 1 Funded and Bangy Road Phase 2 $39,000,000 Phase 2 & 3 in RTP Phase 3 $15,000,000 RTP 6027 & 6028 ORE 99W Widen to 7 lanes (total-both directions) between I- $25,000,000 RTP 6039 5 and Greenbur Road ' 1-5 to ORE 99W Connector linking I-5 and ORE 99W (model assumed $250,000,000 RTP 6005 i connector would be located north of Sherwood- (Toll Route) specific location to be determined b further stud ' Overcrossings over ORE 5 lane overcrossings linking Washington Square and $40,000,000 RTP 6011 & 6052 217 Cascade Avenue-one north of Scholls Ferry Road, 'i• one south of Scholls Ferry Road to Nimbus ! il Connector Road Nimbus south to Greenbur $15,000,000 RTP 6053 Overerossing of 1-5 Widen Carman Drive interchange overcrossing to six $4,000,000 Not Funded lanes from four (two through lanes each way, side by In no Plans side left turn lanes).. Scholls Ferry Road Widen to 7 lanes (total-both directions) between $30,000,000 To 125`h - RTP 6021 ORE 217 and Barrows Road (East) West of 125''' not funded TSWCorridor Signal Timing/ITS $500,000 f RTP 6025 Greenburg Road Widen to 4 lanes adjacent to cemetery (Hall to $2,500,000 RTP 6015 i Locust) • Widen to 5 lanes: i Locust to Shady Lane $2,500,000 RTP 6014 I Shady Lane to North Dakota $2,000,000 RTP 6016 Tiedernan to ORE 99W $4,800,000 RTP 6031 Walnut Boulevard Widen to 3 lanes between 135'h (or where Gaarde $11,800,000 RTP 6033 & 6034 connects) to ORE 99W Extend Walnut east of ORE 99W to meet Not Funded Ash/Scoff ns and Hunziker Streets (3 lanes) $19,000,000 In no plans Tigard Transportation System Plan P99161 Fundng and Implementation 11-9 October 3o, 2001 i DKS Associates . M Table 1*145 'Description Gaarde Street Extend and widen to 3 lanes Walnut to ORE 99W $4,000,000 RTP 6035 Use access control and 2 lanes in sensitive areas Hall Boulevard Widen to 5 lanes Scholls Ferry to Locus $4,700,000 RTP 6013 Widen Hall south of Locust $4,700,000 RTP 6030 Extend south to Tualatin (3 lanes--total, both $25,000,000 RTP 6069 directions) Durham Road Widen to 5 lanes (total, both directions) between Hall $8,000,000 RTP 6037 Boulevard and Upper Boones Ferry Road. Reserve right-of-way to the west for 5 lanes Durham Road/Upper Realign intersection so that Durham Road continues $5,000,000 RTP 6043 Boones Ferry Road on continous route to I-5/Carmen interchange- intersection Upper Boones Ferry Road would "tee" into Durham Road/U r Boones Perry Road intersection 72ed Avenue Widen to 5 lanes: Tigard Triangle LID ORE 99W to Hunziker $3,000,000 RTP 6040 Hunziker to Bonita $5,000,000 RTP 6041 Bonita to Durham $5,000,000 RTP 6042 Hunziker/Hampton Realign Hunziker Road to meet Hampton Road at $10,000,000 RTP 6032 72od Avenue--requires overcrossing over ORE 217 removes existing 7Vd Avenue/Hunziker intersection Atlanta Street Extend Atlanta Street west to meet 72' Avenue $2,500,000 To be funded with development in Tigaru( Triangle (i.e. LID) I Dartmouth Street Widen to five lanes from ORE 99W to I-5 $750,000 RTP 6045 M To be funded by fronting improvements 68 Avenue Widen to 34anes between Dartmouth/I-5 Ramps and $3,600,000 Not Funded (could b I ORE 217 partially funded by development in Tigar Extend 6e Avenue south to meet ORE 217 Triangle-ie. LID) providing right=ur/right-out only access to 68t' L Avenue from ORE 217, replacing the NB ramps to $15,000,000 RTP 6047 C 72°d at ORE 217 Scoffins/Hunziker/Hali Realign Scoffins to meet Hunziker at Hail $1,000,000 Not Funded intersection i Beef Bend Road 131!` to King Arthur- 3 lanes $5,000,000 RTP 6059 I Access Control should be implemented to preserve capacity with 2 lanes (with intersection turn lanes). $500,000 Not Funded Minimum 1,000 foot spacing should be used between implemented with. any driveway(s) and/or public street(s) adjacent developme:~ Beef Bend/Elsner from ORE 99W to Scholls Ferry $24,000,000 RTP 6111 Rd regard Transportation system Plan P99161 Funding and implementation 11-10 October 30, 2001 • DKS Associates Tablea.175 7, . . ,Location Ta Iors Fe Road Extend to Oleson Road $1,900,000 RTP 6017 Wall Street New roadway connecting Hunziker Street and Hall $101000,000 Not Funded Boulevard ORE 99W Traffic Signal Signal interconnection from 1-5 to Durham $2,000,000 RTP 6054 & 6055 System/Management TOTAL $1,091,750,000 * - RTP cost esGmutes and project numbers utilized where available Table 11-7 Cit% of Ti and Future Intersection Improvements Table 11 -7 Cost Estimatd: No.,.: Antersection., rDescrip ion Davies/Scholls Fury Road • Traffic signal • Northbound right turn lane $3,230,000 • Realign to meet Barrows Road 2 North Dakota/125 /Scholls Ferry * Southbound right turn lane Road • Retain westbound right turn lane when 3rd lane added on Scholls Ferry Road $450,000 • Change from protected left turn phasing to permitted phasing no outh 3 Nimbus/Scholls Fury Road • Retain eastbound right turn lane when Yd lane added on Scholls Ferry Road • Retain westbound right turn lane when 3'd lane added on Scholls Ferry Road $1,150,000 • Southbound right turn lane • Reconfigure northbound and southbound lanes to create exclusive left turn lanes • Change from split phasing to protected left turn phasing north/south I 4 121"/Walnut • Traffic signal RTP 6033 • Northbound left turn lane • Southbound left turn lane $2,150,000 • Eastbound left turn lane • Westbound left turn lane 5 121"/North Dakota • Traffic signal $150,000 6 Greenburg/OlesonMall • 2"d northbound left turn lane • Extend signal cycle length $550,000 • Assumes Hall widened to 5 lanes 7 Greenburg(Washington Square Boulevard Treatment Road RTP 6015 $2,500,000 8 Main/Greenburg/ORE 99W . Southbound left turn lane I Retain westbound right turn lane when $700,000 ORE 99W widened to 7 lanes 9 Greenburg/Tiedeman • Extend signal cycle length • Improved eo /all nment $2,050,000 10 Hall/Oak Extend si nal cycle len&Lh_ Tigard Trartspodalron System Plan P99161 Funtfing and lmplementatlon 11-11 October 30, 2001 DKS Associates Description. Table 1147 - • Assumes Hall widened to 5 lanes 550,000 11 Hail/ORE 99W Southbound right turn lane RTP 6056 Northbound left turn lane • Westbound right turn overlap $3,700,000 • Retain westbound right turn lane when ORE 99W widened to 7 lanes 12 ORE 217 NB Ramps/ORE 99W Retain eastbound right turn lane when $900,000 ORE 99W widened to? lanes • Retain westbound right turn lane when ORE 99W widened to 7 lanes • 2"d northbound left turn lane 13 ORE 217 SB Ramps/ORE 99W . 2"d southbound right turn lane $400,000 • Retain eastbound right turn lane when ORE 99W widened to 7 lanes 14 Dartmouth/ORE 99W • Retain eastbound right turn lane when $200.000 ORE 99W widened to 7 lanes 15 72 /ORE 99W • Southbound right turn lane • . Northbound right turn overlap • Change to protected left turn phasing north/south $500.000 • Retain eastbound right turn lane when ORE 99W widened to 7 lanes 16 68 /ORE 99W • 2"d westbound left turn lane • Northbound left turn lane • Southbound left turn lane $1,55000 • Change to protected left turn phasing north/south 17 72 /Dartmouth • Traffic signal • Assumes 72"d Avenue and Dartmouth $150,000 , widened to 5 lanes 18 68 /Atlanta/Haines • Traffic signal $150,000 19 ORE 217 SB Rampsf72 • Assumes 72nd Avenue widened to 5 Roadway Widening lanes 20 72 Bonita 72"d Avenue widened to 5 lanes Roadway Widening 21 72 /Carmen 2°d northbound right turn lane $200.000 22 72 /Upper Boones Ferry Road • Assumes DurhamMpper Boones $1.000.000 2°d widened to 5 lanes (Also see Table 11-6a) 23 Hall/Sattler/Ross • Traffic signal' • Northbound left turn lane $1,150,000 • Southbound left turn lane 24 Hall/Durham 2•d southbound left turn lane • Widen west of intersection to introduce $1,220,000 5-lane section on Durham (include existing westbound right turn lane) 25 ORE 99W/McDonaid/Gaarde Westbound fight turn lane Tigard Transportation System Part P99161 Funding and implementation 11-12 October 30, 2001 1 1 DKS Associates l . vv. Table r- • 2pd Northbound left turn lane 26. ORE 99W/Beef Bend • ' Southbound right turn lane (on ORE $250,000 99W) • Adjust c le length 27 Tiedeman/Walnut • Completed 28 Murray/Scholls Ferry Road 2nd westbound right turn lane • Add additional southbound lane to ` achieve 2 southbound left turn lanes and two southbound through lanes $800,000 • Extend signal cycle length • Changes to protected left turn phasing north/south and east/west 29 Beef Bend/Schotls Ferry Road • Eastbound right turn lane • Northbound left turn lane • Eastbound right turn overlap $850,000 • Change to protected phasing east/west • Change to split hasin j north/south 30 Walnut/ORE 99W • Retain westbound right turn lane when $250,000 ORE 99W is widened to 7 lanes • Change to protected left turn phasing on Walnut 31 72 /Aampton/Hunziker • Southbound right turn lane OR eastbound right turn lane $300,000 • Change to protected left turn phasing all directions I 32 Durhann/Upper Boones Ferry Road • Reconfigure. intersection to make $1,000,000 through route between Durham and I- (Also see Table 11-6a) 5/Carmen interchange 33 GaardelWalnut . Traffic signal' $350,000 • Eastbound right turn lane 34 68 /Dartmouth . Trafficsignal $150,000 35 Carman/I-5 southbound • Eastbound right turn lane $200,000 36 Carman/1-5 northbound • 2"d westbound through lane 2"d northbound left turn lane • $500,000 • Eastbound separate through and left turn (2 lanes Safety Enhancements Several Intersections $20,000,000 Pedestrian Crossings Several Locations $8,000,000 i j j "Total Intersection Improvements $57,450,000 i * - Based upon tentative draft RTP preferred improvement list from Metro, reference numbers from November 1998 listing. Planned indicates projects included in the MSTIP, STIP, CiP or approved (1995) RTP funding programs. Not in Plans indicates projects that have not be previously addressed in one of the local or regional transportation t improvement plans- Tigard Trartsportation System Plan P99161 t ' Funding and imptementation 11-13 October 30, 2001 Burnham Street Project February 24, 2004 Burnham Street Project } o Project design approximately 50% ~ci I completed o Project put on hold pending development plan for the downtown area o Current design: . Two 11-foot travel lanes . 12-foot center turn lanes • Bike lanes on both sides i i . 6-foot sidewalks on both sides i 1 h Burnham Street Project t 6 i 3 b~o~ t t M L r r s 0 u i 2 Ilion Tigard FY 2004-05 Capital Presentation Overview Improvement Program • New CIP Formulation Process • Program Areas • Priorities for FY 2004-05 • Draft Project List • Public Comments and Suggestions 24, 2004 t • What's Next? t~ . ~s r IVew Formulation Process Program Areas ,M • CIP Overview - Focus on Tigard (December 4, 2003) • Street System Program - Traffic Studies . , • Citywide meeting (January 14, 2004) _ Traffic Safety-Related Projects • Planning Commission (February 2, 2004) Pavement Major Maintenance y • City Council 17, 2004 J Y (February ) -Traffic Calming Program • Finalize Project List (March - May 2004) Major Street Capital Improvements • Presentations in May and June 2004 Bridge Replacements ;F t % wv~s': • Y I`4 Program Areas Program Areas r - • Sanitary Sewer System Program • Parks System Program Al ? - Citywide Parks - Sanitary Sewer Major Maintenance i - Trail S Sewer Capital Improvements 3 ystems - Sanitary - Sewer Extension Program .4 • Water System Program J e Storm Drainage System Program • City Facilities System Program -Storm Sewer Major Maintenance - Storm Drainage Capital Improvements 1 Priorities for FY 2004-05 Priorities for FY 2004-05 • Complete Gaarde Street Improvements • Additional traffic calming measures Phase 2 Construction • Citywide Sewer Extension Program • Complete the new Library construction + projects • Complete the Wall Street/Hall Boulevard • Storm and sanitary system repairs Intersection and approaches • Implement the Street Maintenance Fee • Parks Projects funded projects • Land acquisition for new pathways • Additional water system improvements ~.r Priorities for FY 2004-05 • Initiate projects to improve traffic Proposed Street Projects carrying capacity`.. • Evaluate and develop alternative y funding sources for major street improvements `.10 y Pavement Overlays Pavement Overlays a - _ Y 72nd ,c`.` • Burnham Street Main Street to Hall Blvd • Avenue (Fir Loop to Hunziker St) ( ) • Mapleleaf Street (72nd to 7151 Avenue) • 72nd Avenue (Spruce Street to Oak St) • 12151 Avenue (Ann St to Springwood Dr) • Derry Dell Court (Park 5t to Watkins Ave) • James Court (Howard Drive to end) • Pine Street (6911 Avenue to cul-de-sac) • Ventura Ct (Barbara Lane to Ventura Dr) • Park Street (I 101i to Watkins Avenue) ' j • t41 2 Traffic Calming Street Striping • 3 speed humps on Park Street (110th to • Dartmouth Street (72nd to 68th Avenue) Watkins Ave) • 68th Avenue (Hampton to Dartmouth) • 1 speed hump on Hawksbeard Street • Various other streets (130th to Summer Lake Drive) • 1 speed hump on Summerfield Drive (Meadowbrook to 114th Court) 41 Sj : • ~i:.,"~p:ry ice'}~ •e ~}1c Mapleleaf Street (72nd to 71st) ' Crosswalk Lights (Hall Blvd at Fanno Creek) ~ k • Existing narrow gravel road a Existing pathway on west side of Hall Blvd • Propose to widen to 25 feet and pave • Proposed pathway on east side r• • Install catch basin and storm drain pipe iF • Provide safe crossing of Hall with painted 6, i I - crosswalk and push button activated }t = flashing lights A Tiedeman Ave Railroad Crossings = McDonald Street (at Hwy 99) (south of North Dakota Street) ;~r F: <r~ • Proposed Work ' • Existing left turn only lane and through and right share one lane >200 feet of street • Pro osed pro reconstruction p ject would widen McDonald Ad;ustment of Street to provide right-turn only lane railroad tracks to • Includes storm drain and traffic signal match modification ~Z''17r =98 ti 3 r McDonald Street McDonald Street Widening of Widening of McDonald McDonald Street to Street Q add a right- Hwy 99W to turn lane add a right- I+ turn lane F6•g .2~., Commercial Street 'E Commercial Street (95ei Avenue to Main Street) j (95th Avenue to Main Street) r t. Widening on • Existing narrow road with pedestrian north side to l' n'+ traffic provide a pedestrian •.~t • Propose to widen and provide sidewalk walkway to ..:.j;~ Main • Requires approval of CDBG funding -:3k Sidewalk Projects Hall Blvd (at McDonald Street) ' • Projects anticipated in conjunction with `s TriMet projects (support of the MOU with • Existing left turn only lane and through turn share second lane and right r TriMet) R, .Sidewalk improvements for • Acquire right of way - Pedestrian connections between transit stops • Widen Hall for right turn only lane and key activity centers - Extension of sidewalks to schools for safer school access from residential areas F2~, ; 24'i 4 Hall Boulevard Hall Boulevard Widening of Widening of Hall at Hall Q McDonald to McDonald add a right- Street turn lane Bull Mountain/Roshak Road Bull Mountain/Roshak Intersection Road Intersection • Existing - Conditions • Proposed Improvements unsafe movement due to - Reconstruct the existing pavement sharp horizontal curve at - Provide larger turning radius the intersection - Sight distance does not - Add turning lane and gravel shoulder meet standard design - Re-stripe the intersection requirements ~F -Minor drainage work 1 IGaarde Street - Phase 2 121st Avenue Project status (Quail Creek Lane to Tippitt Place) Existing Conditions • Construction schedule -Two-lane roadway auk, - Construction began: March 03 with or no shoulder y - Street closure: March through June 04 Sub-standard sight u - Completion date: November 04 distance - No bike lane & r'sv `t' sidewalks , ~:'r,~ fw ~ ~ i.-i 5 121st Avenue Walnut Street (Quail Creek Lane to Tippitt Place) (116th to Tiedeman Ave) • Existing Conditions • Proposed Improvements - 3,100 feet of roadway reconstruction - Narrow roadway - One lane in each direction - Vertical sight - Center-turn lane distance problem - Bike lanes on both sides - No sidewalks - Sidewalks on both sides - Left turns onto side -Streetlights i ' streets are difficult - Underground existing utilities at peak hours y~ z 3 ~-,ems, r x Walnut Street 121St Ave & Walnut Street (116th to Tiedeman Ave) Project status • Proposed Improvements{ • Design - 2500 feet of roadway reconstruction mow. - One lane in each direction - Completed - June 03 -Center-turn lane W .U • Right-of-Way Partial right-of-way will be acquired - Bike lanes on both sides icy.. :bf l . i - Sidewalks on both sides • Construction - Streetlights - No funding available - Schedule has `v~Yr d - Underground existing utilities not been established J.~ 11-r4 v l~ h-1+ . - f.. H _ . i y is ~ _ ` •j' Wall Street LID Walnut Street Extension all Blvd to Hunzlker Street) Proposed for construction through the ' 3 - New street connection strongly formation of an LID recommended in the TSP l - Design status: 50% complete ;a - Corridor study needed to determine i - Conceptual Report was submitted to City feasible corridor Council in March 2003 Once corridor is identified -'Z a • Connection from the Commuter Rail parking lot can be - a Preliminary Engineer's Report (60% . ~ established completion) to City Council March 23, r, • Issues can be addressed: Crossing of Fanno Creek, 2004 "'•a crossing of railroad tracks, etc. 35 ~36~~ 6 Walnut Street (135th to 121st) Hall Blvd/ Wall St Intersection • Washington County MSTIP-3 project • Phase 1 is half-street improvements • Propose to widen to 44 feet with curbs, along new library frontage (nearing sidewalks and storm drainage completion) • City to participate with upgrades to water • Phase 2 is construction of 425 feet of system, sanitary sewer extension, and Wall Street underground utilities a Xis" Hall Boulevard Improvements Greenburg Road Project status ('Washington square Drive to Tledeman Ave) c,- ,.f* Existing Conditions 'M 1`i n~ a;z - Congested 3-lane roadway with sidewalks - Bike lane on one side - Narrow median - 4 No center-turn lane .l j q G l'c, tR tS 1 5. 1 e`. U coming Projects `=c Main Street Projects ' 4. • Greenburg Road Improvements • Proposed ornate street lights in CBD ` - Federally funded MTIP project (design • Main Street/Burnham Street Stop Sign and land acquisition) • Elimination of one parking space - Widening of Greenbur Road 9 • Creation of curb-out and relocation of stop sign 1 Ord r? (Washington Square Drive to Tiedeman . New pavement markings s.; Avenue) to 5 lanes rry. °Y • Main Street/Commercial Street Curb Return tR • Project Status • Curb-outs at all intersections Y r - Washington County will design and acquire rights-of-way • Gateway signage %42 r 7 Storm Drain Pipe Rehabilitation • F~dsting Conditions - About 6,000 feet of pipes that are seriously Storm Drainage Projects damaged will require continuous repair or maintenance - Some pipes have numerous cracks throughout the entire length - Some pipes are collapsing inward & create voids outside the pipes. This affects the structural integrity of the street a' Storm Drainage Storm Drain Pipe Rehabilitation Major Maintenance - Rehabilitate approx. 1,000 feet of pipe - Addresses minor storm drainage problems using trenchless pipe replacement method requiring more than normal maintenance - This method installs Cured-in-Place Pipe effort (CIPP) utilizing trenchless construction - This year's project: Repair drainage problem method to prevent damage to pavement along Fanno Creek's slope at DeAnn Court and minimize disruption to traffic and underground utilities `46... k'>w Citywide Sanitary Sewer Extension Program j - Install sewer mains to provide approximately 200 services to existing homes. Proposed Sanitary Sewer Projects new districts include: .;r= • O'Mara/Edgewood -Approx. 48 services • 121st (Carmen Street to Marion Street) -Approx. S' 3 73 services ';i • 100th/ Murdock/ Sattler -Approx. 71 services r • 117th (Cole Lane to end) - Approx. 6 services • Walnut (Near 132nd Ave.) - Approx. 3 services •4. 4w. O t Sanitary Sewer Projects Sanitary Sewer Projects Sewer f,,.,_ ; M ' C}~ Sewer Extension,, tt7 --j Extension Project Q~' I i, 1 i, Project at ~ b ``i - x~n`:• 100", and ;~~„r' 1219 7 , r Murdock y; \ Avenue " i sLa-r Esc . City Facility Projects • Complete the new Library construction • Remodel Project - City Hall and Existing City/ Facility Projects # Library Building • HVAC Replacement - Water Building and Existing Library Building . Remodel project -Water Building • Seismic upgrades G rt.. `.52 Water Project • 3 MGD Reservoir Project - 550-foot Elevation Water Projects - Adjacent to Alberta Rider Elementary School - Design work in-progress s - Conditional use permit application in- progress •.s.;? ~ -Project completion: June 2005 9 Water Project Public Comments - Project List e Remove North Dakota Street Pedestrian - 3 MGD Bridge Reservoir a Opposition to Wall Street construction Project on Bell • Delay Mapleleaf Street project Mountain c~~~:r I • Don't do the Walnut Street Extension r= Feasibility Study - -s ? a Don't do the Fanno Creek Trail (Grant to i J-1 Main Street) Public Comments - Project List Public Suggestions - New Projects • Realign the Fanno Creek Trail (Hall to a Fanno Creek Trail Realignment (Tigard Wall) Street to Tiedeman Avenue) • Support for the Skate Park • Acquisition and Restoration of Paces (north of North Dakota • Summer Lake Improvements need to Greens rt. move Street near Fanno Creek forward ~ ) • Fanno Creek Park Shelter unnecessary ~V • Main Street Park y 1~ '222 •58~ -h h x~Jt j~. 1 F r~ Public Suggestions - New Projects sA High Priority Projects I List of high TCBDA and Downtown Task Force = priority projects regardless of j Recommendations -s jurisdiction - Move forward with planning for Burnham a Grouped in order of priority (Intersection y rE Street Improvements projects on Hwy 99W top in wY P - priority) -List of 10 projects received ` ; ; • Discussion with ODOT officials sw. - Staff clarified the scope and prepared cost scheduled for March 16, 2004 estimates for the proposed projects I,": t'. • Prepared agenda for ODOT -need - Need Council direction on which to include ?kf+"r~ next fiscal year w Council feedback and revisions, if any 4 9 60 i 10 b What's Next? • FY 2004-05 CIP Project List Finalized (March- April) 2004) • Preview finalized list with Council (April 13, 2004) • Review and Approval by - Planning Commission (May 2004) - Budget Committee (May 2004) - City Council (June 2004) • Program effective July 1, 2004 L 0) 0 u J 11 CITY OF TIGARD Community Development Shaping A Better Community MEMORANDUM CITY OF TIGARD TO: City Council FROM: Jim Hendryx//I/~/~~~ GAG%~ DATE: February 20, 2004 SUBJECT: Metro Performance Measures Survey Attached are copies of the Metro Performance Measures Survey and a draft letter of response. The Council is scheduled to discuss this matter during the February 24 h study session. Planning Commissioner Jodie Bienerth will attend the session to convey the Planning Commission's discussion on the survey. Mill Attachment 1 M ETRO A Survey Concerning the Role of Metro in Enabling Local Governments to Enhance their Physical Sense of Place Purpose The purpose of this survey is to measure local government's observations of how regional policies contribute (or could contribute) to the ability of local governments to identify and enhance attributes contributing to a sense of physical identity. The information collected with this survey will be used as part of performance measures to assess how this region is doing in relation to growth management goals and policies. A list of the attributes of a community physical identity is provided below. Please return the survey by January 30, 2004. For the community of (Please give your city or county name) How to Complete this Survey • , Please use the following set of questions as a template to address each of the 14 physical features on the bottom of this survey (next page). • Write the name of your jurisdiction in the space above-and return a copy of this page with your completed survey, or put the title of this survey and name of your jurisdiction on the top of your completed survey. IL Template of Survey Questions a) Does your jurisdiction currently have (insert a physical feature from the list below) that help define your community's physical sense of place? YES NO J A b) ff yes, explain these features. 9 u ..gmVong range plannin&rojectslperformance measureslsurvey of 19Mfundamenta16 -draft 2004 survey.doc c) If no, what Metro policies and programs (if any) are presently encouraging your community to enhance these features? c9 If no, could a regional policy adopted by Metro encourage your community to promote the creation of these features? List of Physical Features: 1. Defining architecture 2. Historic and other sites 3. `Original" downtown area including town plazas and squares 4. Large institutions and facilities (universities/colleges, sports and entertainment complexes, unique parks and trails, etc.) . 5. Major commerciaVndustrial complexes 6. Existing Mainstreets 7. Unique neighborhoods (ex. Portland's Ladd's Addition neighborhood) 8. Unique street design (ex. small blocks, dense street trees) 9. Unique natural attributes (ex. topography, water features, etc.) 10. Significant greenspaces/open spaces 11. Unique views (ex. Mt. Hood) 12. Unique shopping centers or restaurants 13. Seasonal markets or fairgrounds 14. Regular arts or cultural festival facilities Please return the survey by January 30. 2004 to: Attn. Performance Measures Metro Regional Planning 600 PIE Grand Ave. Portland, OR 97232 ..gmVong range planninglpr olectAperfonnanpe measureslsurvey of IgsVundamental6 -draft 2004 survey.doc LP Attachment 2 MARCH 2003 T= = The Portland region: How are we doing? r Highlights of the region's land-use and transportation performance measures ith adoption of the 20.10 ' t \ , t Growth Concept in 1995, r ' s L Metro"regional the Metro (.l)l ncil llllVViled its long- } r. fund mentafvat es"r'~ 2040 x 3 ` term vision for managing growth in r the Portland Metropolitan area. The o Encoura e a strop local `W H 2040 (;rc)wth (:cmce}~t was inrurhu g g4 V rated into the Metro Re•);ion.d economy 7 5 Framework flan. The Framework flan iII Encourage the effiaent includes the Regional } Irban Growth vse of land i { n ( owls and Ohjectix•es, the 2040 • - e Protect anc3 festorQ tfie , Growth (:oncept, the Regional , o natural envtronmetliW 'Transportation I Lan and the Green a spaces Master plan. The growth ii Matntatn separattonhQ weep j concept policies were condensed into the ,Metro urban grovlith ' eight fundamental values to G><us the boundary and neighlonRg' scope of the lxrfornII i cc I measures cities s ak' T~ effort and report. [ F s~ t 7/y~L'~`) r r1 This report is it snapshot of how ri Provide a belencetl=5~ ~,ptas ° a y 11 .r 1 r,S .a the Portland region is loin in relation transportatldn system - uy"x Y`l` F .r to Metro's growth management goals Enable coMir unitles;inslde 1' In some areas, insufficient data exists ~ x ~~f' 'the Metro urban growth to draw defensible conclusions. bouncfary to preserve their •11aerefore, Metro will continue to work > physical sense of place r to auertain certain performance measures, including protection of Ensut diverse hoasmg _ natural resources, conservation of a c, options #or all tesidei>tits 4 z , s r 1 greenlxlts between contlnunitieS, land Create a vibrant prate to y { values and development in town and r t 4 4y y regional centers. "five and woFlc With adoption of the urban , z r' sy c~: q Growth Management Functional t" f; z }K a Ilan (Functional Plan) in 1996, the ~v~t mfr ' Metro Council approved policies to ! c.,, }y .5 implement the 2040 Growth Concept and committed to monitoring the 't progress of these policies. In addition ,1 i kY yt t xx\t to these performance measures 4/ a r rcyuirenaents, in 1997 the Oregon 4"S. Legislature established performance ,S !r measures for Metro. This report Lnt7c represents N,Ictro's first effort to assess P~OPC[itPti~EESa S f a it ~~it t ir`i`: 7.~~•~ ' 6PEN SPACES ~ ' . *Pr kL , ( Its progress and to satisfy state and ~ N.3t ` ` 5 . W Metro monitoring requirements. r l p M p ~ w, ~ 6*~ 7! Metro Your Metro representatives People places • open spaces Metro Council President Clean air and clean water do not stop at city limits or David Bragdon county lines. Neither does the need for jobs, a thriving economy and good transportation choices for people Metro Councilors and businesses in our region. Voters have asked Metro Rod Park, deputy council president, District 1 to help with the challenges that cross those lines and Brian Newman, District 2 affect the 24 cities and three counties in the Portland Carl Hosticka, District 3 metropolitan area. Susan McLain, District 4 Rex Burkholder, District 5 A regional approach simply makes sense when it comes Rod Monroe, District 6 to protecting open space, caring for parks, planning for the best use of land, managing garbage disposal and Metro Auditor increasing recycling. Metro oversees world-class facilities Alexis Dow, CPA such as the Oregon Zoo, which contributes to conserva- tion and education, and the Oregon Convention Center, Metro's web site: www.metro-region.org which benefits the region's economy. For more information about this report, call the Metro Planning hotline, (503) 797-1888 option 5. If you don't measure results, you can't tell success from failure. If you can't see success, you can't reward it. If you can't see failure, you can't correct it. Osborne and Gaebler, Reinventing Government, 1992 2 FiS d'` ; ...~t HZ. , . - rz.r `lit ti,:-~t;•r. t» ts: i r ~.~y~~:?~» ri.. '.iJ..L".F%•tFi j`i: Y'1 ( ! Encouraging a strong local economy (For more detail, see Complete s Results Report - Fundamental 8) s Commercial, industrial and mixed-use land supply Land Supply 1999 2000 Recently, land zoned for industrial Total vacant land zoned industrial (acres) 9,924 9,612 and commercial activities decreased, Total vacant land zoned commercial (acres) 2,180 1,929 while land zoned for mixed-use development increased. Total vacant land zoned mixed-use (acres) 5,024 5,256 About half of the total vacant industrial land available (buildable) Industrial land available - 2000 in 2000 (Tier B land)* is limited for development due to physical and market constraints such as infrastruc- Readily developable 32% ture improvements (roads, sewers, water service), difficult environmental Suited for redevelopment 10% restrictions to overcome, ownership (i.e., lease only), land banking and Small infill sites 9% marine or air restrictions. Note: As Land constrained 49% of December 2002, the Metro Council expanded the UGB, including an additional 2,851 acres of commercial and industrial land, and referred this to the state Land Conservation and Development Commission for acknowledgment. i Amount of vacant buildable industrial land within the UGB - net acres (includes partially developed acres) Vacant Industrial Land Less than 1 to 5 5 to 10 10 to 25 25 to 50 50 to 100 100-plus- Total % Total 1-acre lot acre lot Readily developable 53 518 431 484 348 171 89 2,093 32% Land constrained 67 789 678 760 769 149 - 3,212 49% Small infill sites 281 264 45 - - - - 590 9% Suited for redevelopment 31 236 156 99 47 53 - 623 10% Total 432 1,807 1,309 1,343 1,164 373 89 6,517 100% 'TierA land is land witbout major development constraints; Tier B land is constrained by factors described, Tier C is land with infill sites smaller than 1 acre (per property tax assessment records); and Tier D land is considered to be suited for redevelopment. 3 A`~~+~ .w rr .ra w 1F.•' '.i :•YJ'N'V3 A.. e n ~ i Land values Typical Vacant 1995 1999 Percent Land Price Change Land price data from the Urban Land Single-Family Lots $77,700 $105,167 35%A Institute (Market Profiles) shows the Commerical (Acre) 386,410 414,905 7%A price of industrial land inside the Shopping Center UCB experienced the greatest Commercial (Square Feet) increase of all land types from 1995 Office market to 1999, followed by land for office Downtown 85.50 84 2%V parks and land for single-family Suburban high-rise tz 15 zs°%oA residential uses. Office park 7 9.75 39%A Industrial (Acre) Industrial parks $54,450 - $108,900 $133,000 - $190,000 98%A Flex or hybrid industrial parks $141,570 - $163,350 $255,000 - $440,000 128%A Source: UU (Urban Land Institute) Market Profiles 2000 A = increase V = decrease Movement of goods Trucks carry the largest amount of zl~ MW f reight to and away from the Port- land area than any other mode. Most ' of the products carried by trucks are wood products and non-metallic mineral products. Rail and marine modes transport primarily cereal grains. Air freight predominantly consists of electronic components and mail while pipelines move gas, fuel and other petroleum and coal products. Freight tonnage. (1997) Freight value (1997) (percent of regional total) (percent of total regional freight value) Marine45% Pipeline3% Rail'.1O% Rail, Airless "than 1% Air 1%:' Pipeline 11 % Marine 9% Truck 64% Truck 77% 4 u ~ ~ ~ v Kq ;rp.`"'yy r# rub I.Y~ 1Y. Encouraging efficient land use (For rnore detail, see Complete - Results Report Fundamental 1) Residential D(mit)- In (.t.11111',F)(J tiul);Ic t.IIMI% Change in neighborhoods: Persons per acre* r(,i(1(nti.ll n(IfjIbOI IIOO '1 r(nl,um I stablished Persons Persons change "table. Neighborhood or Locale Per Acre Per Acre 1990-2000 (and census tract number) 1990 2000 l)IW Of IIIC illlCt .I`IWI.I . 1,1 t11(' _'010 •.i.~11,.", i1.'. P..1 - - 11 1 11 I)LIll 1, to I,n,t(ct ctit.ll,lltih((I vnl;lc ")(11. t...1. t,nnll) n(i};Ilht,l huu(I~ h~' f1,cu,Int; 11,i:.rr...~1.. l t { u,', t'. r r 1 t'.. Ill-'W growth In IOWA .lllll rl'i;ll )n•ll 11in,t'"11' {•'.111'1, 1. t 1 1 i",• I, Clll(rti.llYll . llnll l; I ralplt tart IIdOf S' 1611.l..r.11.•r~1„..IhL, .1!., ,.I. i,'r, u.'. 1'1 1 SOIII(. l'"t,ihlitih(ll tiini'Ic•-t,unl)r i1.~:~ 11 ~111.'•t nt, 2'.11t. l t n t t'-P„ n(Ighhnr1100(11; 11,1%( (Xlu'ri(nc('(I ;'.'t11•°..,11.1•• .t(; l .light incrc•a"C" ill klcllsit~ while Idler,, 11.1V( (NI,c•r u•nc(tl tili);lu a.1 '.I P„I u,1, 1,1 I ,'11'• nt, e. try. 11• ; I(ir(.ItiCS. MOW ('sl)(t.t((I CNVAIIl); 11, 1'1 In 1wII I 1 ncil;Ilhr,rh(MRk t() IL( )II)MO(I,It( I ' d I i•'1'i1 u / 1 1 t unI 'Jightlc hil;h(r 1(t rlti (,t (IVI)SII) I"I'rd 01 I h( nlt(nl Of the 20•10 phis t{, 111.11 :n.1 1 12 I,rl,l('lt Ill(' (I1:11,1C11'r Ill l'11,1h11111t'l1 SHIL,l(-LunllV n(it',III) ,rhl,lxl',. Change in neighborhoods: Single-family dwellings per acre* Established Single-Family Single-Family Change k Y v t. # , Neighborhood or t ocale Dwellings Per Acre Dwellings Per Acre 1990-2000 *~r } 1Z (and census tract number) 1990 2000 r ° it a i` S~ e r `C is ;y- t{.~,IVerwrl l i ill 2,',. ~ s .r > ( F n, P L ua" ~ "~~"~~er« ~ I.n••,ha1n 1`1'101, 1001 J 1 -i ll 11, Ilvtl ll /t 111` l l { 1121 / f. I ".0 11111'.h1+11, 1 424 0.11 2 1 11111"born new nelyhl.l a hI'I Id (i21. 02) 0 1 1 J % 1 Irvington 04 01, JS 01) _ NW : ird Avrnue (48) l'~ > 2" 8 j O ,A (',urv(, 13. J 1:1) J 2 21, j Uuh•r ;F Portl.lnd 1-211516 01, h 02) 3 / 3 9 nw+'!tr~. .Ilef~ti'Iiod ('21 01) 0 i tl ti I(+/"i, Iujard(30901) 2 f 27 1 We•,t Lu1n (106) 1? 1 6 t 4^;:~ Reprrsrntatrre• itoss-srl Imn n~ !be m am, 1 rmumouties lGrou hma the AA' - .1~., 1'nrtl,unl nrrtrrlpoGGrn n;rinn 5 P'n'Ro /~SC'f~i 1 - ehrrst db n / ! t New residential development on Year New Single-Family Density New Multi-Family Density vacant land has become more 1999 5.9 homes per acre 16.4 homes per acre compact. Most of the increased efficiency has been in new multi- 2000 6.2 homes per acre 21.6 homes per acre family development, with only slight increases in new single-family development. As a result, the region Year New Residential Land Developed Population Accommodated is consuming fewer acres per residen- inside the UGH inside the UGB tial development while accommodat- 1999 1,468 acres 22,000 people ing more population inside the UGB. 2000 1,087 acres 32,970 people Density: comparison of metropolitan regions While growing more than the national Metropolitan Area Population Change Urbanized Area Change Persons Per Acre average, our metropolitan area's 1982-1997 1982-1997 1997 residential density remains similar to San Diego 38% 44% 7.5 other large western metropolitan areas Phoenix 73°x° 42% 7.2 that also experienced more than 30 Las Vegas 131% 53% 6.7 percent population change between Sacramento 46% 50% S.6 1982 and 1997 (Los Angeles and San Portland - Vancouver 32% 49% 5.1 Francisco are excluded because they Seattle - Tacoma 33% 51% 5.1 are significantly larger metropolitan Salt Lake City -Ogden 30% 50°,6 5.0 areas compared to others on the West Denver- Boulder 30% 43% 4.5 Coast). - U.S. metropolitan average 17% 47% 4.2 I Source: The Brookings Institution Center on Urban and Metropolitan Policy, June 2001 I Population, households and Period Household Population Employment employment attracted to the 10-year rate 1980 to 1990 58°/n 62% 76% region (capture rate) 10-year rate 1990 to 2000 73% 69% 73°/n The Metro UGB attracts a majority of 20-year rate 1980 to 2000 68% 67% 74% all population, households and employ- ment in the four-county area. 6 i + -cc~l"«~4tir3L., :finY'34~, a Q C! 4 1 Employment Industrial Land 1999 2000 and Jobs in UGB Available data show a decrease Total developed land in 24,925 24,523 in commercial jobs accommodated industrial areas (acres) per acre and an increase in industrial Total industrial jobs 292,859 335,931 jobs accommodated per acre. Jobs per acre of developed 11.7 13.7 industrial land Commercial Land 1999 2000 and Jobs in UGB Total developed land in 13,994 15,166 commercial areas (acres) Total commercial jobs 453,567 447,762 Jobs per acre of developed 32.4 29.5 commercial land Mixed-use centers '"nS^ tt a s y i"rtl *ua i e> cam} r± x la7'""'n+dS-.~R lrt: "4s' s. Y~x 4'tyn£-„ h may. cF.a {N\.> ti "c i iffi A.T A majority of the regions employ- ment and a portion of the region's rrC l'^,Fb.Ni',ah ~'Mp;S ,n aF.t'.C.y ~G urtG~ f}-,t%f d e 1;~F~.`'i,Q q" W population are located in the mixed- jJ~w~l trs t'M.+i ,}+Y ~W`-k:w ("I~1`t4 zr W~ use areas and corridors. ;~;x=s ~y~„>aA i n' t ' R r ilfFlah Jrlx f'S~1Qa/a r w y~a5 is f Y cr•. jdtic 'in r l a4 J • y'?""`,">r~hll~ft~~t[t~{51t~~^°~- t ~a ' u €srn Yrrc~ ~t 1t`S S~OF' ~,.acry`W~•., "•,li•~?~ t 3R,h'a5`',~,rr'7„ ss~..B r-*.{ s T ~y c : c`~ } + tc t~ '~~(',m ~ rr~.by}~;y~.~ififya•=J /'p ~ z,.; ~ =.6..:- ~;y.s itc.a,.•- Dui ~.~rr~ 2 a+-1 'Is.:!F.2d t t „~~t"xa:{. ti•T'n,#~^s,. j.. ry.s .rro-yy~-v.t,aX..Y-.',:.-s.*? w~,re.a. ,h } r s a a 't a w ~s l a,iizt ~ha- pa.rw 4i. f3,.s,~ 7 'I x 3 T,y~ 3 ~.~v 4~s s.J3< tr }`f✓iA-';~ ,M$4YSa' jJl' 3hR ? z kSe 4t GY y S .J i.4 r is a ri ' \rtt'-LC9 ~S~f'd .J ?C ~4 t Y~FM `~s-~' ,,{~fl ~+Z'rj~1'x~ Ul~ fly f Q ~ r ' ' z .4~ xF v Rti . P4 uiationj fZb , T". 1 7jF. +b c ~ ~ s at.A d lc1 , n yY 1 r Y t-+..,a.ti'1~; J ~R- - S St ^sr~, ~ 's a'°'n '.n"~'> L~^`~,u""'~s` ~✓t 1 r`£F + < a. r~ ~ r a Y_: ~i,: .~9~i "JS. X19 ~ ,y3, .r~~~r~~ c~?.r,~+,r { C ° s Ufa 5 ~j~7nS! bHdc~ti`y r~I Nu.~~ ;&~sMS yxf'~'._b t rr : r 7 r .y:^l7~"f~M.m~~rSr va37ah> .c. v a` r t y~ty l e ` j~ 0 r~r 15 Of x.. d a W,• Nil¢ r§l ~kh ~ {°f {S~1 YY,sA`4~w ~~''}}M;; i 1 ! 1 .F'Yi~ ~ ~,3`. R .S+ ~ : L'n4t1:u'rt =~,:3a1,...-X Lc ~'Y.>Y':.rcfiC~~.d>M~. •~7?~ .>r~k' s~r.S:F~?+"'i..t !rich " +3r !r =1~~ ~ . 7 'if Protecting ands.,. restoring the 'M natural environment (For more detail, see Complete Results Report - Fundamental 2) Natural area protection through acquisition Metro has exceeded acreage goals for Acreage target for 1995 open space acquisition set by the 1995 $135.6 million bond measure = 6,000 acres open spaces bond measure. Both Acreage acquired as of December 2002 Metro and local governments con- (includes 62+ miles of stream banks) = 7,877 acres tinue to acquire open spaces with Bond measure money remaining bond measure money and other funds. for regional acquisition as of December 2002 = Approximately $8 million Natural area protection through regulation Natural area protection - 1998 Approximately 13 percent of the land Wetlands=7;857 acres area in the UGB are sensitive natural (26% of foial 'Title Y area) areas affected by Metro's regional water quality and floodplain protec- streamside corridors-9,146 acres tion program (Title 3). (30% of total Ttte3 area) Floodplain - 13,502 acres' (44% of.total Tide 3 area) Total apprbs imate acreage affected by Title 3.-30,505 acres Waste management Waste Recovery 1995 20W 2000 2000 Actual Rate Goal Although the amount of waste Waste recovered (tons) 735,231 970,850 45% 52% recovered per capita has increased Waste recovered per capita (pounds) 1,120 1,338 n/a n/a from 1995 to 2000, the region did not meet its total recovery goal. Waste Disposal 1995 2000 Amount of waste disposed per capita Waste disposed (tons) 995,035 1,207,348 has increased during the last five years. Waste disposed per capita (pounds) 1,520 1,663 8 MME T M • r .yea cn • ' x• ; ,%W'- ' Ru Providing Transportation Choices (For more detail, see Complete Results Report - Fundamental 3) s The updated Regional Transportation Plan (RTP) was adopted in August 2000 and identifies nearly $8 billion of priority investments to address growth, congestion, serve the regional 2o04- economy, and maintain clean air and water. The investments cover a range of travel options, and are intended to Street connectivity provide a range of travel choices for One method to help reduce conges- the transportation consumer, to move tion is to develop a connected street freight efficiently and to minimize the system. A connected street system time spent in traffic congestion. n ;u_: ' disperses longer distance trips onto Transportation measurements focus 1 the arterial system that is designed on: congestion, travel trends, trans- for higher speeds and less access to portation investment and air quality. property. A connected system of local and collector streets can then handle Congestion short distance trips and access to According to the texas Transporta- property. Recognizing these benefits, tion Institute (TTI) of Texas A & M shorter trips, increasing the efficiency all the jurisdictions in the metro University, traffic congestion contin- of the existing system through better region have amended their develop- ues, and that even if transportation traffic management, better construe- ment codes to require 10 to 16 street officials "do all the right things, the tion management and better manage- connections per linear mile in new likely effect is that congestion will ment of traffic disruptions such as developments that construct new continue to grow." In the June 2002 crashes and breakdowns. streets. (By connecting streets at "Urban Mobility Report," TTI between 10 to 16 connections per researchers conclude that more than Metro's Regional Transportation mile, delay on the regional system road building is needed to stem the Plan and local governments have can be reduced by up to 19 percent tide of growing congestion, although been attacking congestion on all the and arterial traffic decreased by up to strategic road investments are part of fronts identified by TTI, but more 12 percent. Benefits also accrue to the overall solution. TTI notes that needs to be done. In particular, the pedestrians and bicyclists who in congestion relief strategies also should region is falling behind the invest- turn have direct routes to shopping, include high-occupancy vehicle lanes, ment schedule called for in the RTP transit lines or other destinations.) toll lanes and congestion pricing, more (see Transportation Investment on travel options (including investments page 12). The following indicators in transit, biking and walking), provide a preliminary analysis of managing demand (such as congestion in the metro area: telecommuting, flexible work hours), better land-use planning that results in 9 .f• e.`. Freeway traffic Average weekday freeway volumes 1997-2000 (both directions) Despite growth in transit ridership and a stable rate of travel per person, suburban freeways continue to ® 1997 volume 2000 volume experience greater demand due to overall growth in the number of erY',F people in the region and, consequently, 1-5 ® Fremont Bridge :-:n"5; 0.8% A drivers. In particular, Washington County freeway travel reflects the intense growth in employment and 1-5 *Capitol Highway population in the county. Travel along 1-205 reflects increasing residential o IA05 0 SW Taylor f 3.'.'r'ri kt~Tw 1.5°6 growth in Clark and Clackamas counties. 1.84042nd 1.0% A 'Ti Y :r.~:lpir::i~iti~~lt"~:~s~.~•z:~:: r.: i:,:at. I-84 East of Sandy River `:cx %j 3.5 % A :xaosy~ a:: A I-205 ® Airport Way 7.1 0 1-205 0 82nd Drive< c:x Y•,nY^ ° " :9 ~°t ifix 5.0% A o 6.5h US 26 Sunset Hwy ® Skyline nz: US 26 Sunset Hwy ® 185th 22.4% H 217 ®Walker Road 11.2% 0 Hwy 217 01-5 rift °i~R' x .7 ~T Fg4 't 7.7% A, 0 50.000 100.000 150.000 200,000 Freeway volumes (cloth directions) A . increase V = decrease source: Oregon Department of Transportation l 1 0 O 10 h Travel trends - Vehicle miles of travel daily - Portland metro area (Oregon only) vehicle miles There are more people and goods ® Total Vehicle Miles of Travel Per Capita Vehicle Miles of Travel being moved on our transportation facilities than ever before. However, 1990 stir r• r r growth in travel on a per capita basis has stabilized after significant growth 1991 in the 1980s, and public transit ridership is growing faster than total miles of travel and population. A 1992 positive trend in the late 1990s is that travel on a per-person (capita) basis is 1993 stabilizing and even showing signs of dropping. This means that people are 1994 having to drive fewer miles per day in order to reach employment, shop- W 1995 . , . . ping, recreational, social and other travel destinations. 1996 1997 1998 1999 , 2000 0 s 10 15 20 25 30 Vehicle miles of travel daily (in millions) Travel trends - TriMet ridership 1990-2000 (percent growth) transit ridership Public transportation has been asked It~ : Ea to carry more and more of the overall - travel load, particularly during the "."04 11:5 morning and afternoon peak hours SEEM= M IM _ ~ and in the most congested corridors. M- law.. I-IMN W M This chart shows that recent invest- ments in transit have resulted in large 0 10 20 30 40 50 gains in ridership. Since 1990, Source: TriMet ridership on buses and light rail has grown at a rate significantly higher than both the population and vehicle miles of travel. 11 Average weekday originating rides - bus and MAX Bus and Rail 1998 2002 % Change 1998-2002 Bus Total 1152,400 160,100 5.05% MAX Eastside MAX 25,000 32,800 31.20% Weslside MAX 24,300 Airport MAX (Gateway to Airporl) 2,300 MAX Total 25,000 59,400 138.00% Bus and MAX Total 1!7,400 219,500 24.00% Snwir 1nMA Transportation Investment Average annual regional transportation capital needs and annual capital spending Approximately $635 million is spent (millions of s) annually on transportation in the metro area on capital, preservation ® Average annual regional needs (2000-2020) and maintenance. This includes 200 Total = 5375 million per year spending for roads, public transporta- Annual spending (2000) tion, bike facilities, sidewalks and 175 Total = 1152.5 million per year miscellaneous other projects. Seventy percent of that total ($430 0 million) goes to preserve and main- V 150 tain the existing system of roads, o bridges and other facilities, and to 125 operate the transit system. In order CL;;; to implement the $8 billion package -'-6 of priority projects, the region should C s 100 be investing $375 million per year in E new capital projects. As can be seen, c 75 : investments in all modes of travel are lagging. CL 50 25 Roads, highways, Transit Boulevards Pedestrian bridges, freight and bicycle Travel mode 12 r .7s .':M«t3~ ' • '•:!}i +,1dityp~lt`'z d'E fl t I Air quality Air quality: number of days exceeding standard In 1997, the metro area was granted Year Carbon Ozone compliance status with the Federal Monoxide Clean Air Act Amendments of 1990 1996 0 1 for both winter carbon monoxide and 1997 i0 0 summer low-level ozone. Failing to - - 1998 0 3 meet clean air standards can result in significant health problems for 1999 0 0 children, the elderly and those with 2000 0 0 breathing difficulties. Since 1997, the 2001 0 0 carbon monoxide standard has not been exceeded. The ozone standard was exceeded three times in 1998 due Air quality: comparison of metropolitan regions: to high temperatures and lack of summer days ozone violation of the Clean Air Act controls on marine re-fueling stations. However, the ozone exceedence did not trigger a violation of the Clean ® 1996 2000 Air Act. The standard has not been exceeded since. Atlanta Denver-Boulder {4g A comparison of Portland metro area air quality with other metropolitan Houston r-:.,t.•~.,.;;, ,,•;;c:a• i,:;,;.. regions around the US since adoption • of the 2040 Growth Concept shows Minneapolis-St. Paul that, in general, the region has improved its air quality and, as noted, complies with the Clean Air Act Phoenix-Mesa standards for carbon monoxide and ozone. The table at the right shows Pittsburgh ozone violations of the Clean Air Act. Violation is caused by a combination of heat, vehicle miles of travel, and Portland-Vancouver local wind and topography. The cities are shown merely to provide.a Sacramento y,;>_ : , perspective on how vastly air quality - - - varies due to these conditions. The San Diego j Portland metro areaes lower vehicle j miles of travel and "Clean Air Action Days" have helped reduce the San Francisco number of violation occurrences despite warm summers. San Jose Seattle-Tacoma s' 0 10 20 30 40 s0 Number of summer ozone violation days 13 PI Ensuring diverse . housing options (For more detail, see Complete y.rs Results Report - Fundamental 6) Between 1996 and 2000, most new .19 2000 single-family dwellings inside the urban growth boundary were built Less than 5,000 square feet 132° on new lots between 5,000 and 7,500 square feet in size. Development on 5,000-7,500 square feet lots larger than 5,000 square feet 32%V decreased during the same period. J 7,500-10,000 square feet 37%V More than 10,000 square feet 0 500 1,000 1,500 2,000 2,500 3,000 3,500 Number of single-family homes built A . increase T = decrease ....tom.- Mulitple-fatuity Housing Metro and local government efforts _g- Single-Fatuity Housing (after 1996) to provide the oppor- tunity for a greater mix of housing 80 options in the region has not altered the cyclical and market-driven 70 relationship between single-family E and multi-family housing. The data a 60 shows that single-family residential permits have remained robust and 50 o outpaced multi-family permits, in om Jrf some years by more than 2 to 1. 40 30 ..tt 20 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 Year ` Note: The Metro Council adopted t1je Functional Plan in 1996. 14 s`a n~ n av ~ + 1 4 t Median family income grew faster Income, Price, Affordability 1990 2000 Percent in the Portland metropolitan area Change than the national average from Median family income (Portland) S 37,100 S 55,900 51% 1990 to 2000. The average Median family income (U.S.) 35,700 52,500 47% household in the area can still afford to purchase a home for more Median selling price of a home (Portland) 79,700 166,000 108% than the median selling price, but Median selling price of a home (U.S.) 92,000 139,000 51% affordability is shrinking. House price affordable to median income family (Portland) 129,000 187,000 45% Affordability Surplus (Portland)* 49,300 21,000 -57% * Affordability surplus is the difference between the price of a home that a house- bold earning median family income could afford and the median selling price of homes in the region in that year. The homeownership rate in the 80 Portland metropolitan area exceeded ----ae----- U.S. the national average in 1990 but fell below the national average in 1992 Portland and has remained below the national a r average. 70 Ct o E xo W 01 J 60 L J a J 50 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 Year 15 1 31 Creating vibrant places to live and work. (For more detail, see Complete . Results Report - Fundamental 7) Approximately 28,555 acres of parks Jurisdiction Population Total Acres Park Acres per and greenspaces and 107 miles of 1,000 People completed regional trials are available Austin 596,769 22,699 38.0 to residents of the region. There are Phoenix 1,159,014 33,855 29.2 approximately 24 acres of parks and San Diego 1,218,700 32,650 26.8 greenspaces available for every Dallas 1,006,877 22,756 22.6 thousand persons in the metro region. Portland 503,000 9,594 19.1 Houston 1,822,989 20,538 11.3 Approximately 22,021 acres of Oakland 386,086 2,908 7.5 additional natural areas and green- Sacramento 376,243 2,693 7.2 spaces are in public ownership but San Antonio 1,115,600 7,390 6.6 have not yet been improved and Long Beach 421,9D4 1,942 4.6 opened for use by the residents of the Los Angeles 3,553,638 15.574 4.4 region Clark Co. (Las Vegas) 1,314,924 5,304 4.0 . Source: The Oregonian Oct. 28, 1998. Note: Methodology for compiling data is not The city of Portland has an average known and may vary. amount of parkland per 1,000 residents when compared nationally to other metropolitan areas. About 64 percent of the region's residents living inside the Metro UGB are within walking distance (1/a mile) of public parks, greenspaces or regional trails. too, 1 ~ 311 - 16 Maintaining separation between the Metro urban growth boundary and neighboring cities (For more detail, see Complete Results Report - Fundamental 4) Metro and several nearby cities including Canby and Sandy have existing agreements that prohibit new non-rural development along estab- lished "green corridors." However, recent decisions to expand the region's urban growth boundary have pushed potential development into those "green corridors." In particular, an 86-acre expansion near Sandy and a 12-acre area near Canby are within the borders of the "green corridors." The city of Gresham requested the UGB expansion arguing the need for transportation circulation improve- ments and land for industrial devel- opment. Gresham, which will likely govern the new urbanized area, has stated its intention to create "green corridors" along U.S. 26 and to plant trees in the highway right of way adjacent to new urban development. Gresham also wants to be a party to the intergovernmental agreement governing such corridors. 17 f .q ~ n or' cn: rrx z a 71 Basic Statistics of the Metro Region Jurisdictions within the Metro boundary Cities 24 Counties (Clackamas, Multnomah, Washington) 3 Special service and school districts 130 Land area (2001 Metro data) Metro urban growth boundary' 368.6 square miles 235,904 acres 954.67 square kilometers Population (2000 Census data) Metro urban growth boundary 1,281,470 Metro boundary 1,305,574 Three-county area (Clackamas, Multnomah, Washington) 1,444,219 Four-county areas (Clark, Clackamas, Multnomah, Washington) 1,789,457 Clackamas County in metro area 236,349 Multnomah County in metro area 654,202 Washington County in metro area 415,023 Households (2000 Census data) Clackamas County total 128,201 Average household size2 2.62 Average family size' 3.07 Multnomah County total 272,098 Average household size 2.37 Average family size 3.03 Washington County total 169,162 Average household size 2.61 Average family size 3.14 Housing units (2000 Census data) Clackamas County 136,954 Multnomah County 288,561 Washington County 178,913 Median family income (2001 HUD Data) Metro region $52,500 Per capita income (1999 Bureau of Economic Analysis data - Federal Department of Commerce) Clackamas County $32,237 Multnomah County $32,095 Washington County $31,537 Oregon total $26,958 Portland/Vancouver (PMSA) $30,672 Vehicles registered (2000 Oregon Department of Motor Vehicle data) Clackamas County 354,035 Multnomah County 641,426 L Washington County 393,099 C Transportation 4 Daily bus boarding rides (2000 TriMet Data) 206,200 Daily bus originating rides ( " } 158,000 Daily MAX boarding rides ( 68,300 Daily MAX originating rides 61,000 = Daily vehicles miles of travel per capita for Portland 20.0 side of the metro area (in miles traveled daily per person) I (2000 ODOT data) Miles of bike lanes (2002 Metro data) 512 Regional facilities (2000 Metro and MERC Data) Annual attendance Expo Center 602,600 Oregon Convention Center 580,835 Portland Center for the Performing Arts 946,770 Oregon Zoo 1,328,761 As of Dec. 12, 2002, the Metro Council expanded the UGS by 18,638 acres and referred this to the state Land Conservation and Development Commission for acknowledgment. r Average household size is calculated by dividing the persons in all households by the number of occupied households in the region, Persons in the occupied households may not be related. r Average family size Is calculated by dividing the persons in all families by the number of families in the region. Persons in the family are related by marriage, birth and adoption- 18 Sf> r 17 1 Olt Acknowledgements Project Oversight and Support Inter-Departmental Support Metro Technical Advisory Committee Long Range Planning, Planning Department Wink Brooks, City of Hillsboro Malu Wilkinson, Associate Regional Planner Ron Bunch, City of Gresham Bob Clay, City of Portland Community Development, Planning Department Hal Bergsma, City of Beaverton Mary Weber, AICP, Community Development Manager Meg Fernekees, Oregon Department of Land Conservation Brenda Bernards, Senior Regional Planner Mary Kyle McCurdy, 1000 Friends of Oregon Mike Houck, Portland Audubon Society Data Resource Center, Planning Department Mark Bosworth, Program Supervisor Transportation Policy Alternatives Committee Carol Half, Principal Planner Steve Dotterrer, City of Portland (former committee member) Karen Larson, Associate GIS Specialist Susie Lahsene, Port of Portland Dennis Yee, Program Supervisor, Senior Economist Annette Liebe, Oregon Department of Environmental Quality Lynn Peterson, TriMet (former committee member) Regional Transportation: Planning, Planning Department Bill Stewart, Willamette Traffic Bureau Tom Kloster, Transportation Planning Manager Kim Ellis, Senior Transportation Planner Ad Hoc Peer Review Group Ted Leybold, Senior Transportation Planner Steve Dotterrer, former Transportation Policy Advisory Kelley Webb, Assistant Transportation Planner Committee member Travel Forecasting, I'la►rrrrng Department Mark Knudsen, former Metro Policy Advisory Committee Dick Walker, Travel Forecasting Manager member Douglas McClain, Metro Technical Advisory Committee member Jennifer John, Senior Transportation Planner Jim Zehren, former Metro Policy Advisory Committee member Solid Waste and Recycling Department Planning Department Mike Hoglund, AICP, Director Andy Cotugno, Planning Director Scott Klag, Senior Solid Waste Planner Mark Turpel, AICP, Long Range Planning Manager Regional Parks and Greenspaces Department Sherry Oeser, Manager Heather Nelson Kent, Planning and Education Manager Gina Whitehall-Baziuk, Manager Linnea Nelson, Program Assistant 11 Project Staff Public Affairs Department Janice Larson, Communications Division Manager 0. Gerald Uba, Ph.D., Project Manager Cathy Thomas, Senior Public Affairs Specialist Scott Weddle, Assistant Regional Planner Marc Zolton, Media Coordinator Support Staff, Planning Department Other Staff Members Sherrie Blackledge, Administrative Assistant Michael Morrissey, Planning Department Ethan Spoo, Intern (Portland State University) Nancy Goss Duran, Executive Analyst Descriptions of Performance Measures Reports Complete Results comparison data collected from other parts of the The Complete Results report contains a thorough country, and comparison of the results with Metro explanation of the process that Metro followed to targets or goals. The Summary of Results attempts to complete this first report. The report provides a context provide a policy context for interpreting the results of for Metro's performance measures work and contains groups of indicators. Additionally, the Summary of information on Metro and state performance measure Results contains basic statistics for the metro region that requirements in addition to detailing the process for are not found in the Complete Results. identifying and prioritizing the performance indicators, and collecting data. Most importantly, the Complete The Portland Region: How are we doing? Highlights Results includes an analysis of the data collected for each of the region's land-use and transportation performance indicator and explains the regional policies performance measures the indicators were intended to measure. This report is a citizen-friendly overview of the key findings generated in the analysis of the region's growth Summary of Results management policies. The information presented in this The Summary of Results report presents a sampling of "snapshot" format is derived from the content of the the most noteworthy indicators measured in the Complete Results and Summary of Results reports. Some Complete Results and includes where possible, comparison data are included in this report. 19 Ell *low a YL' r-. ~.7}k ix r PEOPLE PLACES OPEN SPACES ost-consu"w waste. 2003-10976-GMS- 03186 sab Printed on recyckd content Pape' co»winin8 20% p Attachment 3 DRAFT February 5, 2004 Gerry Uba Metro 600 NE Grand Ave. Portland, OR 97232 RE: Performance Measures Survey Dear Gerry: The City of Tigard received Metro's Performance Measures survey and request to comment upon our community's physical sense of place. In response, Tigard considered the survey questions at the Planning Commission meeting on January 26, 2004 and the joint City Council and Planning Commission worksession on February 17, 2004. The City's observations follow: The City of Tigard occupies a unique location in the Portland area, defined by both natural features and major transportation thoroughfares. It was built upon a traditional zoning approach with separation of uses, but also a diversity of uses (commercial, industrial, residential). Tigard also possesses a number of physical features that help define its sense of place, based on the survey's attribute list: ■ The City has a distinct Downtown area (without common areas) with small businesses, however the future commuter rail transit station may become a "common area." ■ The Fanno Creek Greenway Trail winds through Tigard, connecting neighborhoods to one another and to the Civic Center. Cook Park is the City's communal backyard, sited on the Tualatin River. ■ Both the Washington Square Regional Center and the Tigard Triangle are distinct commercial areas with separate development code regulations. ■ Although Tigard does not have Metro-designated Main Streets, state highways OR99W and Hall Blvd. are the primary "streets" in the City. OR99W in particular runs through the middle of Tigard, carrying traffic through the City. Much of this traffic is by non-Tigard residents using the street as a transportation corridor. Highway 217 has a peripheral impact on traffic patterns in the City, since a number of trips are by local residents using the highway, in effect, as a local street. ■ The community's street design follows typical suburban design with residential cul-de-sacs and limited connectivity. [:\LRPLN\Barbara\PC\metrosurveype.DOC DRAFT ■ The City gains its greatest sense of place from its diverse topography and natural features, including trees. From Bull Mountain and little Bull Mountain, to the lowlands along the Tualatin River on the south, and the lower "bowl" elevation in between, Tigard residents identify with the City's strong physical presence. ■ Washington Square Mall is a regional shopping draw. The above list summarizes Tigard's primary elements that contribute to its sense of place. However, it should be noted that some of these features also present challenges, particularly those that are transportation-related, with respect to funding and local control. These challenges will continue as our community continues to grow and will require innovative approaches involving all of our government partners. Thank you for the opportunity to comment. Best regards, Crai Dirkson Mark Padgett Mayor President City of Tigard Tigard Planning Commission i i i LU.RPLN\Barbara\PC\metrosurveypc.DOC