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City Council Packet - 01/13/2004
CITY OF TIGARD OREGON TIGARD CITY COUNCIL MEETING January 13, 2004 COUNCIL MEETING WILL BE TELEVISED a I:\OfslDonna's\Ccpktl 1 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 Agenda Item No. J , Council Meeting of I ! L COUNCIL MINUTES TIGARD CITY COUNCIL MEETING January 13, 2004 Meeting was called to order at 6:30 p.m. by Mayor Pro Tern Dirksen. Council Present: Mayor Pro Tern Dirksen, Councilors Moore, Sherwood and Wilson. • STUDY SESSION > New Library Coffee Bar Option Discussion City Manager Monahan opened this discussion noting that the Council had agreed to pursue a coffee bar to be located in the new library facility. Library Director Barnes and Project Manager Bahlman advised Council that construction of the coffee bar would cost $93,639. Earlier estimates were about $60,000. The increased amounts were due primarily to higher costs than anticipated for mechanical/plumbing work at + $9,000 from the original estimate; + $9,000 for electrical; and + $15,000 for equipment. The overall new library construction budget is well under budget. Savings in the budget can be used only for construction items or furniture (i.e., cannot be used to buy books). Mr. Bahlman noted that $400,000 was set aside for change orders; to date, no money has been charged for change orders. Council discussed the issues around the matter of a coffee bar and weighed the pros and cons for providing such an amenity against the higher-than-expected costs. A coffee bar was an option asked for regularly by citizens during the community discussions about a potential new library. A vendor has not been found to run the coffee bar; however, there has been some interest in bidding for operating the facility if the City would provide the required plumbing, electrical and other infrastructure. C Wile a vendor will be sought to lease the space to run the coffee bar, Mr. Bahlman said this should be thought of as an amenity rather than a venture that would provide a financial return. Mr. Bahlman advised because of the timing of construction for the rest of the facility, a decision was needed now i whether the Council wanted to proceed with the coffee bar. After discussion, Councilors Moore, Dirksen, and Wilson agreed to proceed with the coffee bar as part of the "whole package" requested by citizens and requested staff move quickly to find a vendor. Councilor Sherwood said that she would rather see the money spent on providing outside amenities to the Tigard City Council Meeting Minutes - January 13, 2004 Page 1 M--- - - - I - library or for additional Internet stations and did not support proceeding with the infrastructure needed for the coffee bar. Staff reviewed the methods to be used to solicit bids for vendors. City Manager Monahan said staff would keep Council apprised on the vendor selection process. > Bull Mountain Annexation Plan Discussion about Formation of Subcommittees Community Development Director Hendryx received direction from Council members that they would like to continue to schedule Coffee Talks as long as there are people interested in hosting. Mr. Hendryx reviewed his January 13 memorandum regarding the Bull Mountain Subcommittees. A copy of this memo is on file with the City Recorder. He advised it was important to distinguish between the White Papers that will be prepared by the Subcommittees and the Bull Mountain Annexation Plan. The White Papers will become appendices to the Annexation Plan. Council discussed how to proceed with establishing the Subcommittees. Council agreed to proceed with the Subcommittees as outlined in Mr. Hendryx's memo as a starting point. Staff will contact Washington County, CP04b, and Tigard residents to solicit interest in serving on the Subcommittees. > ADMINISTRATIVE ITEMS City Manager Monahan reviewed the following with Council: Wording requested by staff on the motion for Council, acting as the Local Contract Review Board (LCRB), to consider on Agenda Item No. 7. This item is for the LCRB to consider granting an exemption from competitive bidding under LCRB Administrative Rule 80.015 for the acquisition of shelving and related furniture and fixtures for the new library. • The Capital Improvement Program meeting was rescheduled from 1anuary 8 to January 14, 6:30-8 p.m., Town Hall. i Additional Administrative Items were reviewed after the Business Meeting. Study Session recessed at 7:27. • EXECUTIVE SESSION: Not held Tigard City Council Meeting Minutes - January 13, 2004 Page 2 1. BUSINESS MEETING 1.1 Mayor Pro Tem Dirksen called the Council and Local Contract Review Board Meeting to order at 7:34 p.m. 1.2 Roll Call: Mayor Pro Tem Dirksen, Councilors Moore, Sherwood, and Wilson 1.3 Pledge of Allegiance 1.4 Council Communications 8T Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda Items • City Manager Monahan announced that the Capital Improvement Program meeting was rescheduled from January 8 to January 14, 6:30-8 p.m., Town Hall. 2. DISCUSSION AND CONSIDERATION OF APPOINTMENT OF MAYOR PRO TEM DIRKSEN TO THE POSITION OF MAYOR FOR ONE YEAR; DISCUSSION OF PROCESS TO FILL A POTENTIAL COUNCIL VACANCY; ELECTION OF A COUNCIL PRESIDENT; AND ADMINISTRATION OF THE OATH OF OFFICE FOR THE POSITION OF MAYOR TO MAYOR PRO TEM DIRKSEN a. Staff Report: City Manager Monahan introduced this item noting the Council had asked Council President Craig Dirksen to consider filling the position of Mayor for one year (until December 31, 2004). Council President Dirksen notified the Council members and City staff that he would serve as Mayor this year as requested. b. Council Discussion: Councilors Moore, Wilson, Sherwood expressed their appreciation that Councilor Dirksen agreed to "step up" and assist Council by serving as Mayor for the next year. City Manager Monahan advised that there are three years remaining in the term that would have been served by Mayor Jim Griffith. An election will be held in November 2004 to elect a Mayor to serve the final two years of Mayor Griffith's term. C. Council Consideration: • Motion by Councilor Moore, seconded by Councilor Sherwood, to adopt. Resolution No. 04-01. RESOLUTION NO. 04-01- A RESOLUTION APPOINTING CRAIG E. DIRKSEN AS MAYOR OF THE CITY OF TIGARD TO SERVE FROM JANUARY 13, 2004 UNTIL DECEMBER 31, 2004, AND CALLING FOR AN ELECTION ON NOVEMBER 2, 2004, FOR THE ELECTION OF A Tigard City Council Meeting Minutes - January 13, 2004 Page 3 CANDIDATE TO THE OFFICE OF MAYOR TO COMPLETE MAYOR GRIFFITH'S TERM OF OFFICE FROM JANUARY 2005 THROUGH DECEMBER 2006 The motion was approved by a unanimous vote of Council present: Mayor Pro Tern Dirksen Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes • Mayor Craig Dirksen was administered the Oath of Office by Municipal Court Judge Michael O'Brien. • Mayor Dirksen spoke for a few minutes noting that he was accepting the appointment as Mayor with mixed feelings. He said he was saddened by the death of his friend, Jim Griffith and misses Mayor Griffith's leadership and insight. He said he was grateful to his fellow councilors for the trust and confidence shown to him by the honor of appointment as Mayor and promised to do his best to live up to that trust. Mayor Dirksen spoke about the challenges and opportunities facing the City in the New Year. A copy of Mayor Dirksen's remarks is on file with the City Recorder. • Discuss Process to Fill Council Vacancy until December 31, 2004. Council discussed and decided on a process during a study session held after the business meeting; a summary of this discussion is as follows: After discussion, Council decided on the following process: o Persons interested in being considered for appointment to the position of City Councilor must complete the Citizen Interest Application and answer the three questions listed below. o Completed applications must be submitted by noon on February 6, 2004. o Persons interested in being considered for appointment must give information on how they can be contacted on February 11, 2004, 8 a.m. - 5 p.m., should they be selected as a candidate to be interviewed for the vacant Council position. o Persons interested in being considered for appointment must be available the evening of February 12, 2004, for an interview with Tigard City Council Meeting Minutes - January 13, 2004 Page 4 the Tigard Council, should they be selected as a candidate for the vacant Council position. o The tentative schedule is for appointment and swearing in of the successful Council candidate on either February 24 or March 9, 2004. The three questions for potential Council candidates to answer are as follows: 1. Why do you want to take on this appointment? 2. What qualities would you bring to Council? 3. What would you like to see accomplished by the City Council during your tenure? Council placed a 200 word limit on the answer to each of the questions. • Vote (cast ballots) to elect a Council President until December 31, 2004 - Council members selected Councilor Nick Wilson to serve as Council President. Copies of the ballots cast are on file with the City Recorder. 3. PRESENTATION OF BUDGET AWARDS • City Manager presented the following awards to Finance Director Prosser: a) Distinguished Budget Presentation Award for Fiscal Year Beginning July 1, 2003 b) Certificate of Achievement for Excellence in Financial Reporting for the Fiscal Year Ended June 30, 2002 4. VISITOR'S AGENDA • Tigard High School Student Envoy Angela Jensen presented an update (Agenda Item No.4, Exhibit 1) on activities at Tigard High School. • Tigard Area Chamber of Commerce President Dan Murphy announced upcoming events at the Chamber of Commerce. • John Frewing, 7110 SW Lola Lane, Tigard, OR 97223 presented testimony regarding concerns over recent new regarding the City's actions and commitment to punch through Wall Street from Hall Boulevard to Hunziker. He requested clarification of the City's position as to when its continuing expenditures of funds on the unnecessary and environmentally challenged project will end. Mr. Frewing's written comments are on file with the City Recorder (Agenda Item I'll. 4, Exhibit 2). City Attorney Ramis responded to a portion of Mr. Frewing's comments wherein the words "reasonably cooperate" have legal meaning, which is why the City has proceeded as it has with regard to the process to date for the potential Wall Street LID. Tigard City Council Meeting Minutes - January 13, 2004 Page 5 • Alice Ellis Gaut, 10947 SW Chateau Lane, Tigard, OR presented testimony speaking on behalf of herself and Take BackTigard regarding the urgency of going forward with changes to the Planned Development code, the Comprehensive Plan, and to fully utilize all the resources for making these changes by using the legal staff, technical and management staff and the "eager, committed citizens of Tigard." A copy of Ms. Gaut's written testimony Is on file with the City Recorder (Agenda Item No. 4, Exhibit 3). Ms. Gaut's testimony spoke to her observations that "...new development Is proceeding at an alarming rate..." She requested that the Council "...direct your staff and legal team to actively seek ways to stop new .development for the time necessary to revise and amend our laws so they are not in conflict with our community vision." Mayor Dirksen commented that he shared Ms. Gaut's sense of urgency, especially with the need to review the Planned Development section of the Community Development Code. • Ron Ellis Gaut, 10947 SW Chateau Lane, Tigard, OR, noted he had visited with someone from the "railroad" who indicated that there was "no way" the Wall Street Extension "would happen." Mr. Gaut referred to another "missed opportunity" when trees were recently removed from a site at 7735 SW Durham Road for development. He noted he reviewed the Final Order issued with regard to requirements for this particular development, and no tree mitigation requirements were listed. He said the Code requires that trees must be retained "to the extent possible" and urged the City to take a more proactive leadership role to preserve trees. • Holly Shumway, 14535 SW Woodhue Street, Tigard, OR read from a recent newsletter for CP04B regarding the CP04B's mission. She requested that members of the CP04B be included in the Bull Mountain Annexation Plan Subcommittees, which will soon be formed. 5. CONSENT AGENDA: Motion by Councilor Wilson, seconded by Councilor Sherwood, to adopt the Consent Agenda as follows: 5.1 Approve Council Minutes for November 18, 25, December 2 and 16, 2003 5.2 Receive and File: a. Council Calendar i b. Tentative Agenda 5.3 Local Contract Review Board a. Award Contract for an On-Line Lien Search System to Net Assets b. Approve Purchase of Three Ford Ranger Pick-Up Trucks Utilizing the State of Oregon Contract for Trucks 5.4 Amend the Master Fees and Charges Schedule (Resolution No. 03-25, Exhibit A) to Increase Lien Search Fees - Resolution No. 04-02 5.5 Approve and Intergovernmental Agreement with the State of Oregon Department of Transportation (ODOT) for Commercial Vehicle, Driver and Cargo Inspection and Authorize the Chief of Police to Sign the Agreement Tigard City Council Meeting Minutes - ]anuary 13, 2004 Page 6 5.6 Approve Budget Amendment No. 13 to the FY 2003-04 Adopted Budget to Increase Appropriations for Funding of Vehicle Replacements in the Building Division - Resolution No. 04-03 5.7 Approve Budget Amendment No. 14 to the FY 2003-04 Adopted Budget to Adjust Appropriations for Funding of an On-Line Lien Search System - Resolution No. 04-04 5.8 Approve Budget Amendment No. 15 to the FY 2003-04 Adopted Budget to Carry Over Funds for Police Vehicles Replacements - Resolution No. 04-05 5.9 Approve Budget Amendment No. 16 to the FY 2003-04 Adopted Budget to Create a Right-of-Way Program Coordinator Position in the Engineering Department - Resolution No. 04-06 5.10 Approve Budget Amendment No. 17 to the FY 2003-04 Adopted Budget to Increase Appropriations for Funding Additional Inspection Costs Associated with Increased Building Activity - Resolution No. 04-07 The motion was approved by a unanimous vote of Council present: Mayor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes 6. TIGARD BEYOND TOMORROW VISION 2003 ANNUAL REPORT • Goal Target Area Representatives presented a summary of progress on the Vision Goals. A copy of the 2003 Vision Report and a copy of the PowerPoint slide presentation used during this agenda item are on file with the City Recorder. 7. LOCAL CONTRACT REVIEW BOARD (LCRB) PUBLIC HEARING - CONSIDERATION OF GRANTING AN EXEMPTION FROM COMPETITIVE BIDDING UNDER LCRB ADMINISTRATIVE RULE 80.015 FOR THE ACQUISITION OF SHELVING AND RELATED FURNITURE AND FIXTURES FOR THE NEW LIBRARY a. LCRB Chair Dirksen opened the public hearing b. Tigard Buyer Joe Barrett presented the staff report explaining the request for the LCRB to grant an exemption from competitive bidding under LCRB i Administrative Rule 80.015 to allow staff to purchase shelving for the new Library under a contract let by Oregon State University. This action would provide critical time and cost savings. A copy of the staff report is on file with the City Recorder. C. No public testimony. Tigard City Council Meeting Minutes - January 13, 2004 Page 7 d. The Board discussed with staff the cost savings expected if this agenda item is approved. Also discussed was the recommended special type of shelving required for the new library. e. LCRB Chair Dirksen closed the public hearing. f. Motion by LCRB member Moore, seconded by LCRB member Sherwood, was made as follows: Motion to approve Local Contract Review Board Resolution No. 04-01 granting an exemption from competitive bidding under Administrative Rule (AR) 80.015 for the acquisition of shelving and related furniture & fixtures to be used at the new Tigard Library and approve the findings that: The Board's granting of this exemption from the competitive bidding requirements of AR 30.005 will not encourage favoritism towards any particular vendor due to the fact that the shelving is only carried by one local company. This local company works through the existing contract under which the City will be eligible to purchase through by means of this exemption. Also, under this exemption, the City will be eligible for the pricing structure negotiated under the contract. The savings could amount up to $120,000. LOCAL CONTRACT REVIEW BOARD RESOLUTION NO. 04-01 - A RESOLUTION GRANTING AN EXEMPTION FROM COMPETITIVE BIDDING UNDER LOCAL CONTRACT REVIEW BOARD ADMINISTRATIVE RULE 80.105 FOR THE ACQUISITION OF SHELVING AND RELATED FURNITURE AND FIXTURES FOR THE NEW LIBRARY. The motion and resolution were approved by a unanimous vote of LCRB members present: Board Cliair Dirksen - Yes Board Member Moore - Yes Board Member Sherwood - Yes Board Member Wilson - Yes Business meeting recessed at 9:56 Tigard City Council Meeting Minutes - ]anuary 13, 2004 Page 8 STUDY SESSION CONTINUED (10:03 p.m.): > ADMINISTRATIVE ITEMS City Manager Monahan reviewed the following with Council: o Third Annual New Partners for Smart Growth, January 22-24: Staff will be attending as will Mike Marr from the Downtown Task force. o Council received a January. 12, 2004, memo from Jim Hendryx regarding "Development Potential - North Dakota (IS] 3SBC-01 200)" referred to sometimes as the "Black Bull" development. There was brief discussion about a memo also prepared on this matter by City Engineer Gus Duenas, which will be forwarded to Mr. John Frewing as a follow-up to an inquiry received from Mr. Frewing. o The agenda and a memo from Gus Duenas and Jim Hendryx regarding Council' Transportation Strategic Planning Workshop scheduled for January 20, 2004. Maps and a reference copy of resources listed in the memo will be available at the workshop meeting. o Council directed that the Planning Commission's standing meeting to meet with the Council at the February workshop would stay on schedule (February 17, 2004). o Council agreed that City Attorney Ramis will review the draft statement prepared by City Recorder Wheatley with regard to the opening statement for quasi-judicial land use hearings. The City Attorney will read this statement as well as the required statement describing the purpose and proposal before the Council at each of the hearings. o The composition of the Planned Development Review Committee was decided upon as follows: ❖ Nine members; Council liaison, two Planning Commissioners, one person representing an environmental viewpoint; one person representing a builder/civil engineering viewpoint; and five persons at large residing in the City or the City's area of interest. Applicants for this committee will be asked to fill out a Citizen's Interest ' Application and respond to questions similar to those that Council candidates must answer. ❖ The nxinbers will be selected through the Mayor's appointment committee process. o Council determined the process for considering candidates who want to be ! selected to serve on the City Council (see Page 4 for a summary of this discussion.) o Council reviewed their upcoming meeting calendar. City Manager Monahan noted that staff had been advised that the Urban Renewal Workshop scheduled for January 21 had been postponed. (City Tigard City Council Meeting Minutes - January 13, 2004 Page 9 Recorder's Note: Staff received information after this meeting that the Urban Renewal Meeting would be held January 21 as originally scheduled.) 8. COUNCIL LIAISON REPORTS: None 9. NON AGENDA ITEMS: None 10. EXECUTIVE SESSION: Not held. 11. ADJOURNMENT: 10:36 p.m. aC- t heri ie Wheatley., City KecoKoer Attest: ay r, City o Tigard Date: 2-10-,6.4 i:\adm\cathy\ccm\2004\040113.doc Tigard City Council Meeting Minutes - January 13, 2004 Page 10 AGENDA TIGARD CITY COUNCIL BUSINESS MEETING - STUDY SESSION January 13, 2004 - 6:30 p.m. 13125 SW Hall Boulevard, Tigard, Oregon The Study Session is held in the Red Rock Creek Conference Room. Enter at the back of Town Hall. The Council encourages interested citizens to attend all or part of the meeting. If the number of attendees exceeds the capacity of the Conference Room, the Council may move the Study Session to the Town Hall. 6:30 PM • STUDY SESSION > BULL MOUNTAIN ANNEXATION PLAN DISCUSSION ABOUT FORMATION OF SUBCOMMITTEES; CONTINUATION OF SETTING UP THE COFFEE TALKS > NEW LIBRARY COFFEE BAR OPTION DISCUSSION > ADMINISTRATIVE ITEMS a. Third Annual New Partners for Smart Growth, January 22-24 - Information Distributed to Council b. Black Bull Information c. Item - LCRB Item - Acquisition of Shelving and Related Furniture and Fixtures for the New Library - Finance staff request the following motion be considered by Council: I move to approve the resolution granting an exemption from competitive bidding under Administrative Rule (AR) 80.015 for the acquisition ofshelving and related furniture & fixtures to be used at the new Tigard Library and approve the findings that: The Board's granting of this exemption from the competitive bidding requirements ofAR 30.005 will not encourage favoritism towards any particular vendor due to the fact that the shelving is only carried by one local company. This local company works through the existing contract under which the City will be eligible to purchase through by means of this exemption. Also, under this exemption, the City will be eligible for the pricing structure negotiated under the contract. The savings could amount up to $120,000. d. January 20 Agenda and Memorandum from Gus Duenas and Jim Hendryx regarding resources for Council's Transportation Strategic Planning Workshop are attached. Please advise staff if you need a hard copy of any of the resources listed. This agenda and memo will be posted on the City's web page on Wednesday, January 14 and links to the resources can be accessed by double clicking of the web address for each resource listed. Administrative Items Continued on Next Page... e. Regular annual meeting with the Planning Commission is usually at the February Workshop meeting. This might be rescheduled depending on how the Council decides to proceed with the appointment of a new Council member. f. FY 2004-5 Capital Improvement Program Meeting was rescheduled from January 8 to January 14, 6:30-8 p.m., Town Hall. g. Discuss hearing procedures - City Attorney Involvement. h. Discuss composition of the Planned Development Review Committee I. Calendar Review • January 19 - Martin Luther King Jr. Day - City Offices Closed • January 20 - Special Workshop Session - 5 p.m. - Transportation Strategic Planning • January 21 - Urban Renewal Workshop - Sponsored by Washington County, 7-9 p.m. at the Beaverton Library • January 27 - Council Meeting - 6:30 p.m. • January 29 - Affordable Housing Symposium • EXECUTIVE SESSION: The Tigard City Council may go Into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body, which is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660(l) (a) - Employment of public officers, employees and agents, if the body has satisfied certain prerequisites. 192.660(1) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660(l) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660(l) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.6600) (e) - Real property transaction negotiations. 192.660(l) (f) - Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192-660(l) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660(1) (h) - Legal counsel - Executive session are appropriate for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660(l) (1) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by i the governing body in meetings open to the public in which there has been an opportunity for public comment. 192.660 (l) (j) - Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (1) (k)- Relates to health professional regulatory board. 1:1edm%cslh~d1tpink sheet - study session agendest200g04011340C MEETING FTI ARD CITY COUNCIL RY 13, 2004 6:30 p.m. CITY OF TIGARD OREGON IGARD CITY HALL 125 SW HALL BLVD GARD, , OR 9722 3 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). s SEE ATTACHED AGENDA COUNCIL AGENDA -JANUARY 13, 2004 page 1 c~lh AGENDA TIGARD CITY COUNCIL MEETING JANUARY 13, 2004 6:30 PM • STUDY SESSION > Bull Mountain Annexation Plan Discussion about Formation of Subcommittees > New Library Coffee Bar Option Discussion • EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council u Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. DISCUSSION AND CONSIDERATION OF APPOINTMENT OF MAYOR PRO TEM DIRKSEN TO THE POSITION OF MAYOR FOR ONE YEAR; DISCUSSION OF PROCESS TO FILL A POTENTIAL COUNCIL VACANCY; ELECTION OF A COUNCIL PRESIDENT; AND ADMINISTRATION OF THE OATH OF OFFICE FOR THE POSITION OF MAYOR TO MAYOR PRO TEM DIRKSEN a. Staff Report: City Administration b. Council Discussion C. Council Consideration: • Resolution No. 04- - Appoint Mayor Pro Tern Craig Dirksen as Mayor for a One-Year Tenn: January 13 to December 31, 2004 • Discuss Process to Fill Council Vacancy until December 31, 2004 • Vote (cast ballots) to elect a Council President for until December 31, 2004 d. Oath of Office Administered to Mayor-Select Craig Dirksen • Municipal Judge Michael O'Brien COUNCIL AGENDA -JANUARY 13, 2004 page 2 8:00 PM 3. PRESENTATION OF BUDGET AWARDS • Staff Presentation: Administration Department a) Distinguished Budget Presentation Award for Fiscal Year Beginning July 1, 2003 b) Certificate of Achievement for Excellence in Financial Reporting for the Fiscal Year Ended June 30, 2002 8:05 PM 4. VISITOR'S AGENDA (Two Minutes or Less, Please) • Tigard High School Student Envoy Angela Jensen • Tigard Area Chamber of Commerce President Dan Murphy 8:15 PM 5. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 5.1 Approve Council Minutes for November 18, 25, December 2 and 16, 2003 5.2 Receive and File: a. Council Calendar b. Tentative Agenda 5.3 Local Contract Review Board a. Award Contract for an On-Line Lien Search System to Net Assets b. Approve Purchase of Three Ford Ranger Pick-Up Tracks Utilizing the State of Oregon Contract for Trucks 5.4 Amend the Master Fees and Charges Schedule (Resolution No. 03-25, Exhibit A) to Increase Lien Search Fees - Resolution No. 04- 5.5 Approve and Intergovernmental Agreement with the State of Oregon Department of Transportation (ODOT) for Commercial Vehicle, Driver and Cargo Inspection and Authorize the Chief of Police to Sign the Agreement 5.6 Approve Budget Amendment No. 13 to the FY 2003-04 Adopted Budget to Increase Appropriations for Funding of Vehicle Replacements in the Building Division - Resolution No. 04- 5.7 Approve Budget Amendment No. 14 to the FY 2003-04 Adopted Budget to Adjust Appropriations for Funding of an On-Line Lien Search System 5.8 Approve Budget Amendment No. 15 to the FY 2003-04 Adopted Budget to Carry Over Funds for Police Vehicles Replacements - Resolution No. 04- 5.9 Approve Budget Amendment No. 16 to the FY 2003-04 Adopted Budget to Create a Right-of-Way Program Coordinator Position in the Engineering Department - Resolution No. 04- 5.10 Approve Budget Amendment No. 17 to the FY 2003-04 Adopted Budget to Increase Appropriations for Funding Additional Inspection Costs Associated with Increased Building Activity - Resolution No. 04- COUNCIL AGENDA - JANUARY 13, 2004 page 3 • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items that do not need discussion. 8:20 PM 6. TIGARD BEYOND TOMORROW VISION 2002 ANNUAL REPORT • Goal Target Area Representatives 8:40 PM 7. LOCAL CONTRACT REVIEW BOARD (LCRB) PUBLIC HEARING - CONSIDERATION OF GRANTING AN EXEMPTION FROM COMPETITIVE BIDDING UNDER LCRB ADMINISTRATIVE RULE 80.015 FOR THE ACQUISITION OF SHELVING AND RELATED FURNITURE AND FIXTURES FOR THE NEW LIBRARY a. Open Public Hearing b. Staff Report: Finance Department C. Public Testimony d. Close Public Hearing e. LCRB Discussion 8z Questions to Staff f. Staff Recommendation g. LCRB Consideration: Local Contract Review Board Resolution No. 04- 8:50 PM 8. COUNCIL LIAISON REPORTS 9. NON AGENDA ITEMS 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be • announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:00 PM 11. AD)OUR=-IMENT i:%dmkaIhyVc X2000W70113.d= COUNCIL AGENDA -JANUARY 13, 2004 page 4 MEETING FTI ARD CITY COUNCIL Y 13, 2004 6:30 p.m. CITY OF TIGARD OREGON GARD CITY HALL 25 SW HALL BLVD GARD, , OR 97223 P UBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and Qualified bilingual interpreters. 0 Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 9 684-2772 (TDD - Telecommunications Devices for the Deaf). a SEE ATTACHED AGENDA COUNCIL AGENDA - JANUARY 13, 2004 page 1 AGENDA TIGARD CITY COUNCIL MEETING JANUARY 13, 2004 6:30 PM • STUDY SESSION > Bull Mountain Annexation Plan Discussion about Formation of Subcommittees > New Library Coffee Bar Option Discussion • EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications az Liaison Reports 1.S Call to Council and Staff for Non-Agenda Items 2. DISCUSSION AND CONSIDERATION OF APPOINTMENT OF MAYOR PRO TEM DIRKSEN TO THE POSITION OF MAYOR FOR ONE YEAR; DISCUSSION OF PROCESS TO FILL A POTENTIAL COUNCIL VACANCY; ELECTION OF A COUNCIL PRESIDENT; AND ADMINISTRATION OF THE OATH OF OFFICE FOR THE POSITION OF MAYOR TO MAYOR PRO TEM DIRKSEN a. Staff Report: City Administration b. Council Discussion C. Council Consideration: • Resolution No. 04- - Appoint Mayor Pro Tern Craig Dirksen as Mayor for a One-Year Term: January 13 to December 31, 2004 r Discuss Process to Fill Council Vacancy until December 31, 2004 • Vote (cast ballots) to elect a Council President for until December 31, 2004 d. Oath of Office Administered to Mayor-Select Craig Dirksen • Municipal Judge Michael O'Brien COUNCIL AGENDA - JANUARY 13, 2004 page 2 9 3. PRESENTATION OF BUDGET AWARDS • Staff Presentation: Administration Department a) Distinguished Budget Presentation Award for Fiscal Year Beginning July 1, 2003 b) Certificate of Achievement for Excellence in Financial Reporting for the Fiscal Year Ended June 30, 2002 4. VISITOR'S AGENDA (Two Minutes or Less, Please) • Tigard High School Student Envoy Angela Jensen • Tigard Area Chamber of Commerce President Dan Murphy 5. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 5.1 Approve Council Minutes for November 18, 25, December 2 and 16, 2003 5.2 Receive and File: a. Council Calendar b. Tentative Agenda 5.3 Local Contract Review Board a. Award Contract for an On-Line Lien Search System to Net Assets b. Approve Purchase of Three Ford Ranger Pick-Up Trucks Utilizing the State of Oregon Contract for Trucks 5.4 Amend the Master Fees and Charges Schedule (Resolution No. 03-25, Exhibit A) to Increase Lien Search Fees - Resolution No. 04- 5.5 Approve and Intergovernmental Agreement with the State of Oregon Department of Transportation (ODOT) for Commercial Vehicle, Driver and Cargo Inspection and Authorize the Chief of Police to Sign the Agreement 5.6 Approve Budget Amendment No. 13 to the FY 2003-04 Adopted Budget to Increase Appropriations for Funding of Vehicle Replacements in the Building Division - Resolution No. 04- 5.7 Approve Budget Amendment No. 14 to the FY 2003-04 Adopted Budget to Adjust Appropriations for Funding of an On-Line Lien Search System 5.8 Approve Budget Amendment No. 15 to the FY 2003-04 Adopted Budget to Carry Over Funds for Police Vehicles Replacements - Resolution No. 04- 5.9 Approve Budget Amendment No. 16 to the FY 2003-04 Adopted Budget to Create a Right-of-Way Program Coordinator Position in the Engineering Department - Resolution No. 04- COUNCIL AGENDA -JANUARY 13, 2004 page 3 5.10 Approve Budget Amendment No. 17 to the FY 2003-04 Adopted Budget to Increase Appropriations for Funding Additional Inspection Costs Associated with Increased Building Activity - Resolution No. 04- Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items that do not need discussion. 6. TIGARD BEYOND TOMORROW VISION 2002 ANNUAL REPORT • Goal Target Area Representatives 7. LOCAL CONTRACT REVIEW BOARD (LCRB) PUBLIC HEARING - CONSIDERATION OF GRANTING AN EXEMPTION FROM COMPETITIVE BIDDING UNDER LCRB ADMINISTRATIVE RULE 80.015 FOR THE ACQUISITION OF SHELVING AND RELATED FURNITURE AND FIXTURES FOR THE NEW LIBRARY a. Open Public Hearing b. Staff Report: Finance Department C. Public Testimony d. Close Public Hearing e. LCRB Discussion 8t Questions to Staff f. Staff Recommendation g. LCRB Consideration: Local Contract Review Board Resolution No. 04- 8. COUNCIL LIAISON REPORTS 9. NON AGENDA ITEMS 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news e. media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), x but must not disclose any information discussed. No Executive Session may be held n for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 11. ADJOURNMENT hlac7mkafhylcca12004W40113p.EOc COUNCIL AGENDA -JANUARY 13, 2004 page 4 S Mayor's Agenda TIGARD CITY COUNCIL MEETING JY4NUARY 13; 2004 6i3:0,p5:rir CITY OF TIGARD OREGON TIGARD CFTY HALL. 1.3-125 SW HAI LBEVI) TIGARD, OR 4722:3. . PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet Is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA -JANUARY 13, 2004 page 1 AGENDA TIGARD CITY COUNCIL MEETING JANUARY 13, 2004 6:30 PM • STUDY SESSION > Bull Mountain Annexation Plan Discussion about Formation of Subcommittees > New Library Coffee Bar Option Discussion EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but-miist not disclose any information discussed. No Executive Session may be held for the purpose of taking any - final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council ar Local Contract Review Board .1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications az Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. DISCUSSION AND CONSIDERATION OF APPOINTMENT OF MAYOR PRO TEM DIRKSEN TO THE POSITION OF MAYOR FOR ONE YEAR; DISCUSSION OF PROCESS TO FILL A POTENTIAL COUNCIL VACANCY; ELECTION OF A COUNCIL PRESIDENT; AND ADMINISTRATION OF THE OATH OF OFFICE FOR THE POSITION OF MAYOR TO MAYOR PRO TEM D-IRKSEN a. Staff Report: City Administration b. Council Discussion C. Council Consideration: . Resolution No. 04-01 - Appoint Mayor Pro Tem Craig Dirksen as Mayor for a One-Year Term: January 13 to December 31, 2004 Discuss Process to Fill Council Vacancy until December 31, 2004 . Vote (cast ballots) to elect a Council President until December 31, 2004 d. Oath of Office Administered to Mayor Craig Dirksen • Municipal Judge Michael O'Brien ' H 8:00 PM COUNCIL AGENDA - JANUARY 13, 2004 page 2 a 4 3. PRESENTATION OF BUDGET AWARDS • Staff Presentation: Administration Department a) Distinguished Budget Presentation Award for Fiscal Year Beginning July 1, 2003 b) Certificate of Achievement for Excellence in Financial Reporting for the Fiscal Year Ended June 30, 2002 8:05 PM 4. VISITOR'S AGENDA (Two Minutes or Less, Please) • Tigard High School Student Envoy Angela Jensen • Tigard Area Chamber of Commerce President Dan Murphy 8:15 PM 5. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 5.1 Approve Council Minutes for November 18, 25, December 2 and 16, 2003 5.2 Receive and File: a. Council Calendar b. Tentative Agenda 5.3 Local Contract Review Board a. Award Contract for an On-Line Lien Search System to Net Assets b. Approve Purchase of Three Ford Ranger Pick-Up Trucks Utilizing the State of Oregon Contract for Trucks 5.4 Amend the Master Fees and Charges Schedule (Resolution No. 03-25, Exhibit A) to Increase Lien Search Fees - Resolution No. 04-02 5.5 Approve and Intergovernmental Agreement with the State of Oregon Department of Transportation (ODOT) for Commercial Vehicle, Driver and Cargo Inspection and Authorize the Chief of Police to Sign the Agreement 5.6 Approve Budget Amendment No. 13 to the FY 2003-04 Adopted Budget to Increase Appropriations for Funding of Vehicle Replacements in the Building Division - Resolution No. 04-03 5.7 Approve Budget Amendment No. 14 to the FY 2003-04 Adopted Budget to Adjust Appropriations for Funding of an On-Line Lien Search System - Resolution No. 04-04 5.8 Approve Budget Amendment No. 15 to the FY 2003-04 Adopted Budget to Carry Over Funds for Police Vehicles Replacements - Resolution No. 04-05 5.9 Approve Budget Amendment No. 16 to the FY 2003-04 Adopted Budget to i Create a Right-of-Way Program Coordinator Position in the Engineering i Department - Resolution No. 04-06 5.10 Approve Budget Amendment No. 17 to the FY 2003-04 Adopted Budget to Increase Appropriations for Funding Additional Inspection Costs Associated with Increased Building Activity - Resolution No. 04-07 COUNCIL AGENDA -JANUARY 13, 2004 page 3 1 • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items that do not need discussion. 8:20 PM 6. TIGARD BEYOND TOMORROW VISION 2003 ANNUAL REPORT Goal Target Area Representatives 8:40 PM 7. LOCAL CONTRACT REVIEW BOARD (LCRB) PUBLIC HEARING - CONSIDERATION OF GRANTING AN EXEMPTION FROM COMPETITIVE BIDDING UNDER LCRB ADMINISTRATIVE RULE 80.015 FOR THE ACQUISITION OF SHELVING AND RELATED FURNITURE AND FIXTURES FOR THE NEW LIBRARY a. Open Public Hearing b. Staff Report: Finance Department C. Public Testimony d. Close Public Hearing e. LCRB Discussion 8T Questions to Staff f. Staff Recommendation g. LCRB Consideration: Local Contract Review Board Resolution No. 04-01 Staff requests motion to be stated as follows: I move to approve Local Contract Review Board Resolution No. 04-01 granting an exemption from competitive bidding under Administrative Rule (AR) 80.015 for the acquisition of shelving and related furniture & fixtures to be used at the new Tigard Library and approve the findings that: The Board's granting of this exemption from the competitive bidding requirements of AR 30.005 will not encourage favoritism towards any particular vendor due to the fact that the shelving is only carried by one local company. This local company works through the existing contract under which the City will be eligible to purchase through by means of this exemption. i Also, under this exemption, the City will be eligible for the pricing structure negotiated under the contract. The savings could amount up to $120,000. COUNCIL AGENDA - JANUARY 13, 2004 page 4 :G Board Chair: Will the City Recorder please read the number and title of the Resolution. City Recorder: (Reads as requested.) Board Chair: Is there any discussion? Board Chair (after discussion): All of those in favor of adopting Resolution No. please say "aye. " Board Members: Board Chair: All of those opposed to adopting Resolution No. please say "nay. " Board Members: Board Chair: Resolution No. _(is adopted or fails) by a (unanimous, or however votes were split) vote. Tie votes = failed motion. 8:50 PM 8. COUNCIL LIAISON REPORTS 9. NON AGENDA ITEMS 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:00 PM 11. ADJOURNMENT IladmlpthylccaVWC0/0113.dM COUNCIL AGENDA -JANUARY 13, 2004 page 5 a Mayor's Agenda E ARD CITY COUNCL MTING CITY OF TIGARD ARY-1.3, '200.4' 6:30,0:rn. OREGON TIGARD CITT' HALL . 13-1 25-.,-SW HALL BLVt) TIGARD; OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - ]ANUARY 13, 2004 page 1 AGENDA TIGARD CITY COUNCIL MEETING JANUARY 13, 2004 6:30 PM • STUDY SESSION > Bull Mountain Annexation Plan Discussion about Formation of Subcommittees > New Library Coffee Bar Option Discussion • EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council at Local Contract Review Board 1.2 Roil Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. DISCUSSION AND CONSIDERATION OF APPOINTMENT OF MAYOR PRO TEM DIRKSEN1TO THE POSITION OF MAYOR FOR ONE YEAR; DISCUSSION OF PROCESS TO FILL A POTENTIAL COUNCIL VACANCY; ELECTION OF A COUNCIL PRESIDENT; AND ADMINISTRATION OF THE OATH OF OFFICE FOR THE POSITION OF MAYOR TO MAYOR PRO TEM DIRKSEN a. Staff Report: City Administration b. Council Discussion C. Council Consideration: • Resolution No. 04-01 - Appoint Mayor Pro Tem Craig Dirksen as Mayor for a One-Year Term: January 13 to December 31, 2004 • Discuss Process to Fill Council Vacancy until December 31, 2004 • Vote (cast ballots) to elect a Council President until December 31, 2004 d. Oath of Office Administered to Mayor Craig Dirksen • Municipal Judge Michael O'Brien 8:00 PM COUNCIL AGENDA - JANUARY 13, 2004 page 2 3. PRESENTATION OF BUDGET AWARDS • Staff Presentation: Administration Department a) Distinguished Budget Presentation Award for Fiscal Year Beginning July 1, 2003 b) Certificate of Achievement for Excellence in Financial Reporting for the Fiscal Year Ended June 30, 2002 8:05 PM 4. VISITOR'S AGENDA (Two Minutes or Less, Please) • Tigard High School Student Envoy Angela Jensen • Tigard Area Chamber of Commerce President Dan Murphy 8:15 PM 5. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 5.1 Approve Council Minutes for November 18, 25, December 2 and 16, 2003 5.2 Receive and File: a. Council Calendar b. Tentative Agenda 5.3 Local Contract Review Board a. Award Contract for an On-Line Lien Search System to Net Assets b. Approve Purchase of Three Ford Ranger Pick-Up Trucks Utilizing the State of Oregon Contract for Trucks 5.4 Amend the Master Fees and Charges Schedule (Resolution No. 03-25, Exhibit A) to Increase Lien Search Fees - Resolution No. 04-02 5.5 Approve and Intergovernmental Agreement with the State of Oregon Department of Transportation (ODOT) for Commercial Vehicle, Driver and Cargo Inspection and Authorize the Chief of Police to Sign the Agreement 5.6 Approve Budget Amendment No. 13 to the FY 2003-04 Adopted Budget to Increase Appropriations for Funding of Vehicle Replacements in the Building Division - Resolution No. 04-03 5.7 Approve Budget Amendment No. 14 to the FY 2003-04 Adopted Budget to Adjust Appropriations for Funding of an On-Line Lien Search System - Resolution No. 04-04 5.8 Approve Budget Amendment No. 15 to the FY 2003-04 Adopted Budget to Carry Over Funds for Police Vehicles Replacements - Resolution No. 04-05 5.9 Approve Budget Amendment No. 16 to the FY 2003-04 Adopted Budget to Create a Right-of-Way Program Coordinator Position in the Engineering Department - Resolution No. 04-06 5.10 Approve Budget Amendment No. 17 to the FY 2003-04 Adopted Budget to Increase Appropriations for Funding Additional Inspection Costs Associated with Increased Building Activity - Resolution No. 04-07 COUNCIL AGENDA -JANUARY 13, 2004 page 3 • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items that do not need discussion. 8:20 PM 6. TIGARD BEYOND TOMORROW VISION 2003 ANNUAL REPORT • Goal Target Area Representatives 8:40 PM 7. LOCAL CONTRACT REVIEW BOARD (LCRB) PUBLIC HEARING - CONSIDERATION OF GRANTING AN EXEMPTION FROM COMPETITIVE BIDDING UNDER LCRB ADMINISTRATIVE RULE 80.015 FOR THE ACQUISITION OF SHELVING AND RELATED FURNITURE AND FIXTURES FOR THE NEW LIBRARY a. Open Public Hearing b. Staff Report: Finance Department C. Public Testimony d. Close Public Hearing e. LCRB Discussion & Questions to Staff f. Staff Recommendation g. LCRB Consideration: Local Contract Review Board Resolution No. 04-01 Staff requests motion to be stated as follows: I move to approve Local Contract Review Board Resolution No. 04-01 granting an exemption from competitive bidding under Administrative Rule (AR) 80.015 for the acquisition of shelving and related furniture & fixtures to be used at the new Tigard Library and approve the findings that: The Board's granting of this exemption from the competitive bidding requirements of AR 30.005 will not encourage favoritism towards any particular vendor due to the fact that the shelving is only carried by one local company. This local company works through the existing contract under which the City will be eligible to purchase through by means of this exemption. Also, under this exemption, the City will be eligible for the pricing structure negotiated under the contract. The savings could amount up to $120,000. COUNCIL AGENDA -JANUARY 13, 2004 page 4 Board Chair: Will the City Recorder please read the number and title of the Resolution. City Recorder: (Reads as requested.) Board Chair: Is there any discussion? Board Chair (after discussion): All of those in favor of adopting Resolution No. please say "aye. if Board Members: Board Chair: All of those opposed to adopting Resolution No. please say "nay. " Board Members: Board Chair: Resolution No. ,(is adopted or fails) by a (unanimous, or however votes were split) vote. Tie votes = failed motion. 8:50 PM 8. COUNCIL LIAISON REPORTS 9. NON AGENDA ITEMS 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:00 PM 11. ADJOURNMENT iAadm%ca1hycca120041040113.dm COUNCIL AGENDA -JANUARY 13, 2004 page 5 111 iiiiiiiiiiiiiijillillill~iiiiiijI 111111 AGENDA ITEM # 5 d~ Se5 sl0 n FOR AGENDA OF Jan. 27, 004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Update on the New Tigard Library CITY MGR OK PREPARED BY: Margaret Barnes DEPT HEAD OK 94;~ - ISSUE BEFORE THE COUNCIL Presentation by staff to update the City Council about the overall construction schedule and budget for the new library. STAFF RECOMMENDATION The purpose of this presentation is to provide details about the construction schedule and budget related to the new Tigard Public Library. INFORMATION SUMMARY The new library project remains on schedule and within budget. As a result of being within the budget the project now has the opportunity to add some additional features to the new library, including enhancements to the Community Meeting Room and additional furnishings for public spaces. To fully implement these enhancements, project financial resources will now need to be allocated to targeted areas. The City Council will be fully informed regarding the details of the enhancements at the January 27, 2004 study session. In addition to reviewing the enhancement opportunities, the Council will be provided with an update regarding the overall construction schedule. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal #3: Adequate facilities are available for efficient delivery of life-long learning programs and services for all ages. ATTACHMENT LIST 1. Memo to Mayor and City Council FISCAL NOTES N/A AMA CITY OF TIGARD MEMORANDUM CITY OF TIGARD TO: Honorable Mayor and City Council FROM: Margaret Barnes DATE: January 13, 2004 SUBJECT: Update on New Library C: Bill Monahan, City Manager The new library project remains on schedule and within the budget. In fact, because of the positive outcome of the bidding process, a number of features, which will enhance both the aesthetic qualities and efficient functionality of the building, were added back to the project. They include additional landscaping, increased day lighting, more casework and additional surface covered by ceramic tile. In addition to the features listed above, the following areas are now scheduled for enhancement. • Community Meeting Room • Additional furnishings for the public spaces To fully implement these enhancements, projecbfinancial resources will need to be allocated to targeted areas. The City Council will be fully informed regarding the details of these enhancements at the January 27, 2004 study session. The Council will also receive an update on the overall construction schedule and budget. i i i i i i New Partners IOr smart Lmowm rttyc t UL i Search Offerings: Browse Offerings o . Enter Keyword Go Areas of Intere RMy Cart~Wdvanced SearchiImage Pro~b-llern Tell a fi • 8¢out the Event ~ • ~y,you Should - , ; c • "r ; ,i >t t Yl::y ...~Y•,vs.' 1.. Attend Y.~ Agenda • - s P • Speakers 4 • Special Features • Sponsors ' s T r ;i#< • Location • Reals rat tbn • Accreditation r • For Pros only - • 2003 Conference Conference Registration is now available. Register online now! This Web site contains detailed Information about the and Annuai New Partners for Smart Growth conference, which will be hi January 22-24, 2004, at the Hilton Portland and Executive Tower Hotel, located in beautiful downtown Portland. To request more Information or a brochure (when one is available) for the 3rd Annual New Partners for Smart Growth conference, please click here. "Every year, we rind additional groups joining the Smart Growth movement. That's because Smart LQUI Growth is a solution that solves multiple problems. The best thing about this conference is that it n ss l; i0fE1N01111 nurtures new partnerships with new allies--all working toward a common land-use goal.' CDJIfi1SI10N -Judy Corbett, Executive Director, Local Government Commission PENNSTATE "The partnership between Penn State University and the Local Government Commission is now in its fourth year. Our co-produced conference has gained national attention of local government officials; architects, landscape architects, and planners; public health officials; real estate developers; police a fire officials; and other parties interested in managing community growth issues. This year's conferer looks to be the most comprehensive program we have been able to produce to date. Hope to see yoc all in Portland." -Donald W. Leslie, FASLA, RLA, Associate Vice Provost for Undergraduate Education, Penn State University Penn State is committed to affirmative action. equal opportunity, and the diversity of its workforce. This site is a product of Penn State. Outreach Office of Marketing. Please e-mail us with your questions, comments, or suggestions at WebInfo outreach.psu.edu. Copyright CSl 2003 The Pennsylvania State University This page was last modified on Thursday, December 18, 2003. L http://www.outreach.psu.edu/C&I/SmartGrowth/ 1/7/2004 1 • R• CITY OF TIGARD Community Development Shaping A Better Conmtunitr MEMORANDUM CITY OF TIGARD TO: City Council FROM: Jim Hendryx DATE: January 12, 2004 SUBJECT: Development Potential - North Dakota (1S135BC-01200) The City Council has been made aware of a pending development application sometimes referred to as Black Bull, on property located north of SW North Dakota Street between Fanno Creek and the railroad tracks. The property owners (two City employees) are initiating steps to develop the property as allowed via the Community Development Code. The property owners had a pre-application meeting with staff, as is required before formal application can be made. Subsequently, a neighborhood meeting was recently held with surrounding residents and interested parties. Considerable interest resulted from that meeting. Numerous a-mails and phone calls have been received concerning the wetland, floodplain, traffic concerns, etc. As a result of these inquiries, it was determined that a number of issues have arisen due to some activity on the property. In particular, an existing driveway from North Dakota Street into the property was backfilled and widened with gravel. The action of upgrading the driveway has resulted in potential violations of various sections of the Community Development Code, including violations of chapter 18.775 (Sensitive Lands). Administrative approval is required for ground disturbance (fill) in the floodplain, floodway, and wetlands involving 10 to 50 cubic yards. This approval was not obtained. Additional investigation will be necessary to determine to what extent other violations may exist. We intend to work with the property owners, as we do with any property owner', to address the potential violations, typically through the development application process. We placed a stop work order on the site last week. The site will have to come into compliance, either through subsequent development approval or removal of illegal fill. It is important to stress that the City will hold this project to the same development standards as any other project. Issues raised about potential illegal fill, unsafe access, etc., will be addressed during the development review process, or subsequent process if a development application is not submitted. The Community Development Code is complex and there is an interrelationship among various sections of the code, something the casual reader of the code may not realize. As a result, we understand why citizens and developers can become confused about the development process. Community Development and Engineering continually work together to ensure that all development meets applicable standards. Unfortunately, it is not uncommon for development to occur on property without fully complying with all development standards/processes. In those situations, we work with property owners to make them aware of violations and to ultimately come into compliance. This issue may come up during the Visitor's Agenda of a future Council meeting. Brad Kilby, Associate Planner, has been assigned this project since he was assigned the pre-application and henceforth will be the point of contact for this project. 4,. 1?~G'ARD CITY COOUNCIL. ~ _ : TWEETING ~1NUARY 20, 2004 5 p.m, CITY OF TIGARD OREGON TIGARD CITYFIALL =13125 SW.HALh BL1rD TIGARD, OR 97223 PUBLIC NOTICE: Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead-time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). L "r o SEE ATTACHED AGENDA a u COUNCIL AGENDA - JANUARY 20, 2004 page 1 AGENDA TIGARD CITY COUNCIL WORKSHOP MEETING JANUARY 20, 2004 5:00 PM 1. WORKSHOP MEETING 1.1 Call to Order - City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 81 Liaison Reports 1.5 Call to Council and Staff for Non Agenda Items 2. COUNCIL DISCUSSION - TRANSPORTATION STRATEGIC PLANNING 3. COUNCIL LIAISON REPORTS 4. NON-AGENDA ITEMS 5. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 10:00 PM 6. ADJOURNMENT 1:\ADM\CATHY\CCA\2004\040120.DOC COUNCIL AGENDA - JANUARY 20, 2004 page 2 CITY OF TIGsARD Community Development Shaping A Better Community MEMORANDUM CITY OF TIGARD TO: City Council FROM: Gus Duenas and Jim Hendryx DATE: January 8, 2004 SUBJECT: Resources for Council's Transportation Strategic Planning Workshop Council is scheduled to have a Transportation Strategic Planning workshop on January 20, 2004. In an effort to help you prepare, we want to make you aware of several resources that are either available on the web or can be made available for the meeting. Tigard's Transportation System Plan (TSP) provides a blueprint for transportation investments over the coming 20 years. It can be found at www.ci.ti-gard.or.us/city hall/departments/engineering/transportation plan/default.aso The Capital Improvement Plan (CIP) includes improvements to City streets, storm and sanitary sewer, etc. The CIP outlines potential projects over a 5 year period and is updated each year. This can be found at www.ci.tigard.or.us/city hall/departments/engineering/cip projects/default.asp. The Regional Transportation Plan (RTP) established regional priorities for transportation a. improvements. The RTP is administered by Metro. Tigard's TSP must conform with the RTP. The RTP can be found at http•//www.metro-region.org/article.cfm?articleid=236. F- The Washington Square Regional Center Implementation Plan evaluates both short and long-term implementation strategies for storm, transportation, natural resources, parks 00 and open space in the Washington Square Regional Center area. It also includes J funding needs. The summary report for the Implementation Plan can be found at wvvw.ci.tiqard.or.us/citv hall/departments/cd/docs/FinalSummaryRePort Consolidated.P DF. The Major Streets Transportation Improvement Program (MSTIP) is a Washington County Capital Improvement Program. Since 1986, the County has been improving major streets throughout the region. MSTIP313, currently under consideration, continues the program and can be found at www.co.washingon.or.us/MSTIP. TriMet has been a major focus for the City for several years with a goal of improving transit access to the residents of Tigard. Recently, Council adopted the Memo of Understanding, spelling out the process and commitment for Tigard and TriMet to work together to better serve our residents. Likewise, Council adopted the Transit Action Plan which further identifies transit priorities and needs. While these documents are not on the web, copies can be provided. If you would like any particular small scale maps or hard copies of any of these documents, please advise so they can be provided. Opening Statement - Quasi-Judicial Land Use Hearing (adapted from statement prepared by Hearings Officer Larry Epstein for use by the Planning Commission) Ladies and gentlemen, I call this hearing to order. My name is I am the Mayor of the City of Tigard. The Council and I are elected by the City of Tigard voters. Our role for land use issues is to conduct public hearings about certain land use matters in the City of Tigard. In making those decisions, we must apply the existing laws of the City of Tigard and cannot vary or change that law for the land use issue now under consideration. You can work with the City to amend the law, but state law stipulates that this application is to be judged based on the law in effect when the application was filed unless the applicant elects to be subject to a later-enacted law. Members of the City Council are to be unbiased. Before the start of the hearing, I will ask the members of the City Council whether they have any potential conflicts, such as a family, financial or business relationship with any of the applicants or with regard to the land in question. If such a potential conflict exists, I will ask whether the Councilor in question believes he or she is without actual bias or whether he or she would like to step down from the Council bench during the hearing. I also will ask whether any of the City Council members discussed the application in question with any of the parties or has independent knowledge of relevant facts, such as from a visit to the site in question. If a Council member has had such contacts or independent knowledge of relevant facts, I will ask the Council member to disclose the substance of that contact. During public testimony, a witness may challenge the impartiality of the City Councilor and may rebut the substance of a City Council member's knowledge of the facts. The Council member in question may respond to such a challenge. *A copy of the rules of procedure for the hearing and copies of agendas for today's hearing are available at the entrance to Town Hall on the podium. The staff report on this hearing has been available for viewing and downloading on the City's website and a paper copy of the staff report has been available in the Tigard Public Library for the last seven days. I will start the hearing by asking City staff to summarize their written report. Then the applicant and those in favor of the application testify. Then witnesses who oppose the application or who have questions or concerns testify. If there is opposition or if there are questions, the applicant can respond to them. The Council members also may ask the staff and the witnesses questions throughout the hearing until the record closes. If a witness introduces new evidence in response to opposition or questions, everyone who has participated to that point gets a chance to respond to the new evidence. Then the applicant can make a closing statement without introducing new evidence. Then I will close the public portion of the hearing and the City Council will deliberate about what to do with the application. During deliberations, the City Council may re-open the a public portion of the hearing if necessary to receive additional evidence before making a decision. Any person with an interest in this hearing may offer relevant oral and/or written testimony. But please only speak when I identify you for that purpose. You must testify orally or in writing before the close of the public record to preserve your right to appeal our decision to the Land Use Board of Appeals, known as "LUBA." You must raise an issue clearly enough so people can understand what it is and offer evidence in support of it, or else you cannot raise that issue before LUBA. If an applicant wants to object to proposed conditions of approval based on constitutional grounds, he or she must do so orally or in writing before the close of the public record, or else the applicant cannot raise those issues in an appeal. It also is important that you make your best case to the City Council because, although all of our decisions are subject to appeal, LUBA will decide the appeal based solely on the evidence in the record before us. If you feel you feel you need more time to prepare, you may ask the Council to hold open the record or to continue the public hearing. You must make such a request before I close the public portion of the hearing. If the Council holds open the record, you can submit additional written testimony and evidence into the record before the Council makes a decision. If the Council continues the hearing, it means oral and written testimony, including new evidence, can be offered at a future meeting unless we provide otherwise. Whether or not the hearing is continued or the record is held open for any other reason, state law provides that we must hold open the record for at least seven days after it is closed to all other parties to allow the applicant to submit final written arguments in support of any application, but without new evidence, unless the applicant waives that right. We also must comply with state law that requires the City to make a final decision, including all appeals, within 120 days after the application was complete, unless an applicant waives that right. So, generally we cannot continue a hearing or hold open the record for very long. Please make sure your testimony is relevant to applicable standards for the item in question. City staff will identify those standards at the beginning of the hearing. Please do not repeat testimony offered by yourself or earlier witnesses. If we think your testimony is irrelevant or repetitious, I may interrupt and ask you to continue with another subject. Demonstrations from the audience are prohibited. Please refrain from them. Comments from the audience will not be part of the record. When you testify, please come forward to the table. Please begin your testimony by giving your name, please spell your last name, and give your full mailing address including zip code. If you represent someone else, please say so. If you have any exhibits you want us to consider, such as a copy of your testimony, photographs, petitions, or other documents or physical evidence, at the close of your comments you must hand all new exhibits to the City Recorder who will mark these exhibits as part of the record. The City staff will keep exhibits until appeal opportunities expire, and then you can ask them to return your exhibits. Any questions about the process for this hearing? (Respond to questions) That concludes the introduction. We will now begin with the hearing. *Note: Mr. Epstein says a copy of the staff report is available. I changed the wording to note the staff report has been available online and at the TPL for the last 7 days. 1ledm\Why` c \qu ljWfclet info ate lopenhq statement- Nsrinp.da 1Z~ wr r. -ro Fellow councilors, honored guests, respected neighbors, citizens of Tigard- As I stand here before you, accepting this appointment to fill the next year of Mayor Griffith's term, it is with mixed feelings. I'm saddened by the death of my friend Jim Griffith, and I strongly miss his leadership and insight. But I'm also proud to be here, able to step into the breach left by his passing. I am grateful to my fellow councilors for the trust and confidence they show me by the honor of this appointment, and I promise to them and to all of you, to do my best to live up to that trust. The city faces many opportunities and challenges as we move into the New Year. The most important of these, in my mind, is the continuation of the financial solvency Tigard has enjoyed even during these economically troubled times, unlike many other political entities around us. Tigard has always been a frugal city, managing to provide it's residents with the quality services they expect, despite operating with one of the lowest tax rates in the Portland Metropolitan Area; just $2.51 per thousand, compared to between four and five dollars per thousand as is typical for cities around us like Beaverton, Lake Oswego and Hillsboro. One step the city took this last year to maintain that stability is the passage of a Street Maintenance Fee, creating a stable funding source for the maintenance of our roads and streets, collected here and spent here, dollar for dollar, and not subject to the whims of the Oregon State Legislature or Washington County revenue sharing plans. This fund will also help free up precious gas tax revenue, which can then be used to augment the city's annual Capital Improvement Program, allowing us to continue to upgrade the city's collector and arterial streets. This coming year the city will continue to pursue the annexation of the Bull Mountain area, taking a big step toward completing our community, and ensuring that the residents of Bull Mountain have a complete and equal partnership with the rest of the city as we face our future together. The inclusion of Bull Mountain into the city and the addition of their property tax revenue into our budget will also help the city's long-term fiscal stability. I also plan to stay active as a member of the city's Downtown Task Force, as that citizen's group looks at our central business district and considers a redevelopment plan, including the new Commuter Rail Station there, and the impact that will have on the rest of the area. That Commuter Rail line, supported and funded by all levels of government, from the cities involved all the way up to the Federal Government, will run on existing tracks from Wilsonville to the Beaverton Town center, connecting us to Portland's Light Rail System with access from Hillsboro all the way to Gresham, Vancouver and the Airport. Tigard is slated to have two stops on the line, one downtown and one adjacent to Washington Square. This line has also become a catalyst for a new cooperative agreement between the city of Tigard and Tri Met, ~ Ms.- I I 7i forming a three year partnership which will hopefully cumulate in improved transit service for the city, providing us not with just service to downtown Portland, but also improved service within the city of Tigard itself and connecting us to our immediate neighbors to the north and south. Both of these projects, the Bull Mountain annexation and the redevelopment of downtown, will necessitate a complete review and update of the city's Comprehensive Plan, which is a huge undertaking. It is my intent that this Comprehensive Plan review will result in changes to our development code and zoning plan, which among other things will provide for multiple use districts of retail, professional, and higher-density residential in Tigard's downtown, the Tigard Triangle, and the Washington Square Regional Center. This will give our citizens an alternative to our usual suburban neighborhood, and giving them the option of living in vibrant urban neighborhoods close to shopping and other services, including public transit, and reducing their dependence on private automobiles. This plan will at the same time allow us to preserve our traditional neighborhoods at their current densities while still meeting the Metro-mandated goal of a minimum of ten housing units per acre throughout the city. I also plan to suggest to Council that we direct our community development staff to determine whether this shifting of housing density to already more urbanized areas, may also possibly allow us to reduce the density for the as yet undeveloped areas of our community, including the Bull Mountain area outside the current city limits, whose density is currently controlled by the Washington County Community Plan, and those areas within the city adjacent to Bull Mountain, to a lower level more compatible with established neighborhoods in the rest of the city. (take a sip of water) Water. Everyone needs water. For years the city of Tigard has sought a reliable source of safe water for its citizens. For decades we've been forced into the role of a water customer, having to buy our water from other agencies, and subject to their desire and ability to sell to us, and at what price. Finally, after several abortive attempts, we have succeeded. Under the leadership of Councilor Brian Moore, the city has signed an agreement to become a member of the Joint Water Commission, a Washington County consortium of water providers, which gives us guaranteed access to a long term, safe, affordable water source, with the potential of acquiring actual water rights, which the city has never before had. Coupled with our recently developed aquifer storage system for periods of high demand, our water supply is secure like never before. In 2002, the citizens of Tigard passed a Library Bond Measure, allowing the city to purchase almost 15 acres of property across Hall Blvd. from the civic center. We were able to preserve over two thirds of it as open space, adding some of it to our existing Fanno Creek Park, and making the rest of it a beautiful setting for crowning jewel, the new Tigard Public Library, scheduled to open this coming summer. This new library, over three times the size of our existing, cramped, overflowing, much beloved library, will be a city focal point and the center of many community events and activities. Overlooking Fanno Creek and the green space, which will be restored to it's natural state from it's former agricultural use, it represents all that's best about Tigard; looking to the future while preserving the past. Through all this, what we have accomplished in the past, and what we will accomplish in the future, nothing is possible without the involvement of our citizens. The other councilors and myself ending up here in these chairs began because of our desire to get involved in the city, and availing ourselves of the opportunity. Through CITs, the city volunteer program, the Community Connectors program, the Cable TV show Focus on Tigard, and the various Citizen Advisory Committees and Task Forces, the city reaches out to inform it's citizens and in turn receive information from it's citizens that allows us;to~~ G°c/NU make informed decisions about the city's future. This past year the city also supported the formation of the Youth Advisory Council. It's my suggestion that in the coming year the leader of that council would sit with the City Council as an ex officio member, able to listen, discuss and debate the issues that come before us. This coming year the city plans to institute a new program called Tigard Citizenship 101, a six-week course of study for citizens desiring to learn more about how the city works and how they can be more involved. Graduation from this course could lead to other classes, where more could be learned about different areas of city government in more detail. I encourage all Tigard's citizens to become more knowledgeable and more involved in their city. When the Cityscape newsletter comes in your mail, read it before you use it to wrap your garbage. Visit the city's website regularly; it's your best source of news and information about current and future happenings in the city. For instance, regarding our recent inclement weather. In the Tigard website you could find the priorities for the plowing and sanding of streets, what to do if you have frozen or broken water pipes, and the situation regarding garbage pickup. And friends, volunteer. Tigard works on the strength of its volunteers. 01 Each month, over 2000 hours of volunteer time is logged by the citizens of this city. That's the equivalent of over 11 additional city employees your tax dollars don't have to pay for. I say to our volunteers, thank you from the bottom of my i heart. Without you, Tigard wouldn't be Tigard. This coming year is full of promise, but it is also filled with hard work, to make sure that promise comes true. I love Tigard. I think it's a beautiful city, filled with the best people in America. Together, we can work to keep it what it is, and to make it what we want it to be. Thank you. AGENDA ITEM # FOR AGENDA OF January 13, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Appoint Mayor Pro Tem. Dirksen to the Position of Mayor for One Year• Discuss Process to Fill Vacant Council Position-, Elect a Council President Until December 31, 2004• Administer the Oath of Office to the Position of Mayor to Mayor Pro Tern Dirksen PREPARED BY: Cathy Wheatley DEPT HEAD OK - CITY MGR OK W17 ISSUES BEFORE THE COUNCIL Consider appointing Mayor Pro Tem. Dirksen to the position of mayor for one year; discuss process to fill vacant Council position; elect a Council President until December 31, 2004; administer the Oath of Office for the Position of Mayor to Mayor Pro Tern Dirksen. STAFF RECOMMENDATION 1. Consider the appointment of Craig Dirksen as Mayor of Tigard as outlined in the attached resolution. 2. Discuss and give direction to staff on how to proceed to fill the Council vacancy if Mayor Pro Tem Dirksen is appointed as Mayor. 3. Consider the election of a Council President to serve until December 31, 2004 if Mayor Pro Tem Dirksen is appointed as Mayor. 4. Administer the Oath of Office to Mayor-Select Craig Dirksen. INFORMATION SUMMARY 1. Consider the appointment of Craig Dirksen as Mayor of Tigard: At the December 16, 2003, Council meeting the Council discussed various options to fill the vacancy created by Mayor Jim Griffith's death. The consensus of Council was to give Mayor Pro Tem Dirksen time to decide if he would be willing to serve as interim Mayor through December 2004. A proposed resolution is also attached for Council consideration to consider and approve the appointment of Mayor Pro Tem Dirksen as interim Mayor until December 31, 2004. i The resolution also calls for an election for the position of Mayor on November 2, 2004. The successful candidate will serve as Mayor from January 1, 2005 until the end of Mayor Griffith's term of office, i December 31, 2006. fi~ 2. Discuss and give direction to staff on flow to proceed to fill the Council vacancy if Mayor Pro Tem Dirksen is appointed as Mayor. If Mayor Pro Tem Dirksen is appointed as Mayor, there will be a vacant Council position. Council must then consider whether it wants to appoint a Council member to the unexpired term, ending December 31, 2004. Attached is a timeline outlining one scenario framing the selection process for this vacant Council position. 3. Consider the election of a Council President. If Mayor Pro Tem Dirksen is appointed as Mayor, there will be a vacancy in the Council President position to the unexpired term, ending December 31, 2004. The Council considers the filling of the Council President position as provided in the Charter: At its first meeting of each odd-numbered year, the council by ballot shall choose a president from its membership. In the mayor's absence from a council meeting, the president shall perform the duties of the office of mayor and preside over it. Whenever the mayor is physically or mentally unable to perform the functions of office, the president shall act as the mayor pro tem. A ballot is attached should the Council members decide to move forward with the appointment of a Council President to serve until December 31, 2004. 4. Administer the Oath of Office to Mayor-Select Craig Dirksen Municipal Judge Michael O'Brien has agreed to be on standby to administer the Oath of Office to Craig Dirksen should the Council approve the proposed resolution appointing Mayor Pro Tem Dirksen to the office of Mayor. OTHER ALTERNATIVES CONSIDERED Select another option to address the vacancy for the position of Mayor. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST ? 1. Proposed resolution appointing Craig Dirksen as Mayor of Tigard until December 31, 2004. 2. Proposed timeline for appointing a Council member until December 31, 2004. 3. Ballot for selection of a Council President to serve until December 31, 2004. FISCAL NOTES N/A 119dMpackeV041040113kaayW appt ais.doc 000009M - Draft Timeline Selection and Appointment of a Council Member to Potential Vacancy on the Tigard City Council January 13, 2004 Council direction to implement a process for selection of a Council member to fill Mayor Pro Tem's Council position if Mayor Pro Tern Dirksen is appointed Mayor. January 14, 2004 Staff issues press releases and appropriate legal announcements informing the public about the vacancy and the process to select a new Council member. January 15, 2004 Tigard Times reports the vacancy. February 6, 2004 Deadline for applications from those interested in appointment to the Council vacancy. February 7, 2004 Council receives the applications from interested citizens. February 10, 2004 Council gives direction after initial review and screening of applications. February 17, 2004 At the Council Workshop Meeting, Council interviews applicants. February 24, 2004 Earliest possible appointment date for new Council member. March 9, 2004 First meeting for new Council member. (Oath of Office to be administered.) 1Aadmtpa ket'0 410 4 01 1 3kounoilo eppt timelineAm Y, A,E.COT Election of re igard City Council president ganuary 2004 to December 2004 Vote for One: Councilor Urian 41oore Councilor Sydney Sherwood Councilor Nick Wilson Signature i • 1ladmlpackel'0410401131elect council president - eallot.doc G104 C at m fd. Election of Tigard City Council president 7anuary 2004 to December 2004 Vote for One: Councilor Arian Moore Councilor Sydney Sherwood Councilor Nick Wilson Si nature iAadm\packet'04\040113\e1oct wuncil president • ballot.dw e VALrOT Election of Tigard City Council president ganuary 2004 to December 2004 Vote for One: Councilor Brian Moore Councilor Sydney Sherwood Councilor Nick Wilson Signature t:taemtp3cicet'041040113telect Mundt president - OallotAM s i,3~1L,E®2' Election of Tigard City Council president cfanuary 2004 to December 2004 Vote for One: Councilor Urian jMoore Councilor Sydney Sherwood G'ouncilor Alick Wilson Si ature 9 i 11adM1packet'04W40113%elect council president - ba0ol.dec I I Election of Tigard City Council president cjanuary 2004 to December 2004 Vote for One: Councilor 13rian Moore Councilor Sydney Sherwood Councilor )Vick Wilson rg ature 1:ladm\p Wkel'04W40110teIW council president - ballot.doc t AGENDA ITEM N0. 4 - VISITOR'S AGENDA DATE : January 13, 2004 (Testimony limited to 2 minutes or less.) w The Visitor's Agenda gives citizens the opportunity to address the Tigard City Council on any topic or issue. eJ If you are interested in testifying on a "public hearing" item scheduled for tonight's meeting, please sign the public hearing testimony sign-up sheet for that item. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED O Nr -_zjz-vv' i )v 1s- plif 1w49-0 , , Or-- 97 2 -3 og 2+~ • 'S'1 ~ o ~~S ~ Tel l~a-c la~yl S~ CGc~ tau V-c, v--~ 72 -Z-( F2 ~L l,~ 01 Sh v►'ruj o-q (2420 "Z r Vc 1 g53SSCJ WOCCAUe S-~ 6n -fie S mm; S VISITOR'S AGENDA Page 9 ` Tigard High Leadership 0 9000 SW Durham Road • Tigard • Oregon • 97224 (503) 431-5518- FAX (503) 431-5410 • http://ths.ttsd.k]2.or.us/leadership/home.htmi thsasbprez@yahoo.com Academics ` We have attended school on 3 of the past 30 days President Semester ends on January 29 .Angela ]ensen` ' ,.Vice President ~eisti Bitx ~p, Arts Solo Ensemble AitieLS February 215L-Vocalists ]ennie Tan. February 28`i'- Instrumentalists secretary Winter Play Auditions: "Charlie and the Chocolate Factory" AmyUng 3 Treasurer Athletics Annie Phou Dance competition hosted by Tigard February 7rh Human Relatlons : Varsitv Girls Basketball Briana Jones Tied for 1st Girls Swimming Assem'bites : Tied for 1 Sr s Joyce t iau Spring Sports begin February 23rd Spirit Nikki Pham Activities Human Rights week Publicity' January 12-16 Kelsey Barratt,'i Senior Citizen's Prom ` Technology February 7rh, Cafeteria Kyle Wetherald i Morp Dance February 7`i', 8-11 E Entered into the Rec rd on 13 By GL r _ CL c Qm Agenda Item No. 14 Exhibit No. 14 t "Expecting Excellence" L ` ry , THS Leadership '03 -'04 Mission Statement r F " . ti e E t " W .M TIGARD CITY COUNCIL VISITOR AGENDA, 1/13/04 JOHN FREWING I am John Frewing of 7110 SW Lola Lane, Tigard, 97223. I want to express CONCERN over recent news regarding the city's actions and commitment to punch through Wall St, from Hall to Hunziker and REQUEST CLARIFICATION of the city's position as to when its continuing expenditure of funds on this unnecessary and environmentally challenged project will end. When a thru Wall St was first proposed, it was stated as a "NECESSITY" as part of the purchase of the new library site. This past week, I looked up the actual contract for purchase of the library site and find that a thru Wall St was NOT a necessity; that condemnation of the library site was fully intended by Tigard and could have proceeded without ANY Wall St agreement. Punching Wall St through from Hall to Hunziker doesn't even show on the 20-year CIP list of the approved Tigard TSP! It is not needed now. When staff last summer asked for your approval to increase expenditures for a thru Wall St engineering from 20 % completion to 60 % completion, you were told that the city must make these extra expenditures as part of the contract language which required the city to "PURSUE" the formation of a LID and proceed to 60 % engineering completion. I find in the contract that there is in fact no "pursue" language at all. The contract words are simply, and I quote, to "CONSULT AND REASONABLY COOPERATE" (crc) with the seller regarding an LID. Such actions could easily have been declared complete last summer. This past week the Tigard Times reporter was told that the city now must "MAKE EVERY EFFORT POSSIBLE TO PUNCH THE ROAD THROUGH". The contract makes no such requirement on the city. The contract makes no requirement for the city to 1)apply for wetlands fill and construction permits across the Fanno Creek Greenway, 2)amend the comprehensive plan to eliminate the current designation of wetlands in the area, or 3)do more than "crc" regarding a railroad crossing. So the continuing expenditures by the city in the face of wetlands difficulty and refusal of a grade crossing by the railroad are entirely optional. Further, the article quotes your engineering manager as saying "there may be additional contract amendments necessary as the Phase Two project proceeds toward final design." FINAL DESIGN is even further than the 60 % engineering completion previously stated as the funding decision point. I am concerned as to when these expenditures will end. The contract only says that the city's crc actions must extend beyond the closing date of the sale in 2002. This has been far surpassed, so the city has more than done its required performance under the contract.. The contract does say that in event the railroad refuses to permit a crossing, the city will "crc" regarding alternative access to Seller's property. The railroad last year refused to permit the crossing of its track, yet no evidence of any seller's request to "crc" for alternative access to seller's property is in sight. At a time when we must conservatively plan for city expenditures (ie do only those things necessary), I am concerned that this work is not necessary and the expenditures of the city are without any assured recovery, even if a thru Wall St is constructed. The only provisions in the contract for recovery, of these city costs are that the city will "discuss and reasonably cooperate with Seller regarding allocation of LID assessment liabilities." If a LID is not formed to punch the street through, the city's money is out the window. This weak contract wording for cost recovery and the lack of any definition of "consult and reasonably cooperate" make me question the city's apparent policy and intent to make these expenditures for years. I simply ask for clarification of your intent, as City Council, when will these expenditures end. I would ask that you convey your intent to your staff. Entered into the Record on 1 J J5ID L/ By ~1Jh~l .A-C-W`rt Agenda Item N Ex ibit No. E I r) 11 ~IP~~&Rr ~dp f6 Et 6 ~ rr I~ 5E Rix ;~`if~z~t S ~'OR. IF. lE ~ ~3 d Ali NMK or IM a c i A t l i '~V ~ f ~ i A 11 ■!A AN AI s M-a j N spat E~~e~xr lax' '~3 Fi~g~a~}gH67~~a$'e@Ea eyetFto6 §t ttf 6~F~& e~pi f~p ~'F~ t~1°ri ~ l~pff` EC et~rteeStii a6~~.~rx7 4~ ~ Plans for. We& Street. extension to HA still on tra . ck . TIGARD - The city is going ahead-with the original $202,022 contract with De* Haas intersection, and Polygon Northwest,. the plans 'to extend Wall Street from its dead-end & Associates for a total of $379,432.. , . developer of the condominiums, . agieed to. stub off Hunz leer Street, over Fanno Creek Asa condition .of approval for the library pay the city $118,466 for the design and can- and through adjacent wetlands, to connect project, the city was required to provide half- . struction of Hall in front of its development. - with Hall Boulevard next to the future Tigard street improvements along Hall Boulevard 'Because. of the requirements involving Public Library. and construct a permanent access for the acquisition of wetland permits for the con- The land-sale contract with.Fred Fields, library. To provide joint access for the new struction of the first 425 feet of Wall Street, 1 who sold the 14.7-acre library site to the city .library and the adjacent Fanno Pointe the project was further sub-divided into two in 2002, calls for the city to snake sm= SfI'ort Condominiums, the city determined that Hall phases to ensure timely construction of the _possrblle to punch the road through so Field, Boulevard and a segment of Wall Street need- Hall Boulevard improvements; Nguyen said remauung property would be available for ed to be designed and constructed separate ' Eagle Elsner Inc. is now constructing Hall development. from the rest of the proposed LID, according Boulevard in the vicinity of the library, and The City Council in mid-December to city Engineering Manager Vannie Nguyen. design work is being done for the 425 feet apprbved an amendment. to an engineering- The city initiated a separate contract with that will require wetland permits and sensi- - design-services contract for the project ' DeHaas & Associates for $202,022 to pro- tive-lands permits.. , because it exceeded 20 percent of the total vide engineering and construction-survey "The regulatory agencies want to see wet- due to extra work on wetlands and sensitive- services for the Hall-Wall intersection. The land permits applied for the entire length of lands permits, library project contributed $568,000 for Wall Street;' Nguyen said - The council approved adding $177,410 to' improvements to Hall and signalization at the M See WALL STREET, A3 - Wall Street: Redesi of Hall culvert included - ■ Continued from Al on Hall Boulevard to allow for design and incur redesign costs." fish passage into Fanno. Creek, The project was approved for - Included in this project as which' was requiied by the the 2003-04 fiscal-year capital' - - preparation of the application, Oregon Department of Fish and improvement program budget - - - alternative-design analysis for Wildlife after wetland permits for using traffic-impact fees of - -nine different street alignments, a improvements to Hall had been $600,000 to supplement the con- 'C.omprehensive Plan amendment issued. tributions from the library project C to remove two existing manmade '-'There be.additional con- and Fanno Pointe ffor a total of ponds, a wetland site assessment' Met am eats necessary as $1,286,466, Nguyen said- . "The rem is n?ng ;budget;, of and report, a wetland mitigation the Phase Two project proceeds plan, a biological assessment and stow esrgnz' Nguyen approximately $645,000, is SUM- . : the proposed - - - - - - report, and public i~olvement. said. `"there is a risk factor that cient to 'approve The project also includes some issues in tue environmental- contract ' -amendment - of - - - redesigning the existing culvert approval process could alter. the $177,410;' she said. Entered into the Record on 13.0 By GZUAA- Agenda Item No. Exhibit No. Tuesday, January 13, 2004 Good Evening, Mayor Dirksen, and Councilors Moore, Sherwood, and Wilson: I am Alice Ellis Gaut, speaking on behalf of myself and TakeBackTigard. I provide this written testimony in order to supplement my remarks and make best use of my two minute allotment. Three related matters of highest urgency concerning the future of this community demand our and your immediate attention Several weeks have passed since this body publicly discussed making much-needed revisions to the Planned Development section of the City Code. I know that during those weeks, following the death of our late Mayor Griffith, much attention was necessarily given to deciding the method and means of succession, as well as to pending business and year end tasks, with holiday time squeezing an already tight schedule. I also understand you may have had some discussion at your Goal Setting meeting yesterday regarding these Code revisions. In tandem with these revisions, the Comprehensive Plan is scheduled for revision, and I am aware of the timeline and tasks proposed by City Planner Barbara Shields to the Planning Commission to accomplish this daunting but crucial objective. Nevertheless, updates and revisions which take months or years to accomplish will not remedy the ongoing and upcoming effects of out-of-control development which the City presently feels powerless to curtail. We do not have the luxury of time, and MUST devote attention and resources to finding an immediate solution to stop the bleeding, lest the patient expire while the physicians confer. I address you tonight, first, to urge you to act immediately to begin the Planned Development code section overhaul, as well as to initiate the updating of the Comprehensive Plan; second, to ask you to ensure that citizen input and participation in both processes is accorded first priority in identifying issues and making the changes necessary to halt the environmental and economic degradation of our neighborhoods and community and to restore the high standard of livability the citizens of Tigard expect and deserve; third, to insist that the process for obtaining citizen input is fully credible and uncompromised by the appearance of "insider" appointments, and last, but perhaps most importantly, to fully utilize all the resources at your disposal-your legal team, management and technical staff, and the eager, committed citizens of Tigard-to seek and implement by any means necessary and lawful a cessation of new development until the Code and Comprehensive Plan revisions are completed. It is clear from City records, and more dramatically evident from a trip around our town, that new development is proceeding at an alarming rate, overburdening our roads and • 2 ~4j schools, creating safety hazards, ruining water quality in our streams and river, destroying what remains of our precious vegetation and wildlife habitat, precariously threatening our fragile ecosystem, and depressing property values. Numerous accounts by frustrated and/or angry residents of specific incidents of developers' broken promises and aggressive (though arguably legal) activities has soured the good will of residents and resulted in distrust of the industry and the system. Please take the opportunity to restore trust and credibility by according citizens a full and welcome voice in the direction of Tigard's future, by soliciting and assuring our participation in these important tasks from day one, not six months down the road, after the agenda and issues have already been determined. Please also consider taking citizen input on how we would like to see our volunteers/representatives selected. If the Planning Commission is to oversee these revisions, I strongly suggest you direct a selection process which is not in the exclusive control of that body, because, though I believe its members are dedicated, diligent, and vastly overworked, I must honestly share that, unfortunately, many citizens have come away from Planning Commission encounters feeling ill treated and dismissed. While I personally believe this is due to a combination of factors and is not the intent of the members or President Padgett, the credibility of the process would be enhanced by avoiding the appearance of hand-picking by the PC alone. Please direct your staff and legal team to actively seek ways to stop new development for the time necessary to revise and amend our laws so they are not in conflict with our community vision. Pursue all options, including raising the fees for new development. Meet with your respective counterparts in neighboring cities such as West Linn, Wilsonville, Lake Oswego, and others near and far, who have successfully confronted similar issues and taken emergency measures to address them. Please act now, with courage, vision, and resolve. i i` i i 0- 7 AGENDA ITEM # S, Z a . FOR AGENDA OF: January13, 2004 MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and Council FROM: Cathy Wheatley DATE: January 6, 2004 SUBJECT: Three-Month Council Calendar Regularly scheduled Council Meetings are marked with an asterisk 1 Thurs New Year's Day Holiday - City Offices Closed 12 Mon Special Meeting -1 p.m., Tigard Water Building Auditorium Goal Setting Meeting 13 * Tues Council Meeting - 6:30 p.m., Town Hall Business Meeting with Study Session 19 Mon Martin Luther King, Jr. Day Holiday - City Offices Closed 20* Tues Council Workshop Meeting - 5 p.m., Town Hall 21 Wed Urban Renewal Workshop - 7 p.m., Beaverton Library 27 * Tues Council Meeting - 6:30 p.m., Town Hall Business Meeting with Study Session 10* Tues Council Meeting - 6:30 p.m., Town Hall Business Meeting with Study Session 1b 16 Mon President's Day Holiday - City Offices Closed 17 * Tues Council Workshop Meeting - 6:30 p.m., Town Hall 24 * Tues Council Meeting - 6:30 p.m., Town Hall Business Meeting with Study Session 1 9* Tues Council meeting - 6:30 p.m., Town Hall Business Meeting with Study Session I 16* Tues Council Workshop Meeting - 6:30 p.m., Town Hall i 23* Tues Council meeting - 6:30 p.m., Town Hall Business Meeting with Study Session I:\ADM\GREER\CnY COUNCIL\3 MONTH CALENDAR.DOC 1Q, 2004 ntative Agenda 2004 February Council to 6: 30 P.M. and City pate: gusinessi Tig Meeting e(time: City Halt OOOV 2~20U January 4 Meeting TYP 30 P•m' Location: 2004 pate: guslnessf6: January 26, 2004 Nleetin9 rme; Hall Greeter: Due @ 5; January 4 , 20 MeeCrng Type(T C~tY 4 Materiae . Deadline: January 23, 200 20 04 January 15 .00 P.m' Location: 13, 200 gid Op noon: Yes Date'. W orkshop January 12, 2004 Scan Deadline @ Meeting Typolme: Halt Greeter: Due @ January Yes Meeting City Materials hne; Televised: anuarY 9, 2004 Attends: Session 6 2004 51d Opening Dead' Location: noon: Yes pttomeY Study Greeter: January 5 2004 Scan Deadline @ Due @ January vised: NO Materials Deadltne; Tele edtng January 2, 200 Attorney A;tends• Study Session gid Op noon: gran Deadline No @ Will be absent- Placeholder) N0 ctlor Moore o d "Margaret ( Sandi ` VQ TelevisedA~ends. coon lattonS - AttomeY New t ibraN Labor Re enda Executive Session - Carlson - Consent A9 y Rich Update Strategic Planning 30 rein Committee rD ostaC~on Skatepark co TransP W e11 Z 15 min Consent A9enda and ton o IS NOW A Award Btd for ASR Produc o Np iE: Ttl►S tItA G NIND WORKEpSI.AOP DLED• LTeB W ell - Brian R BE SCH Meetr 6 in. St 2~mg "to TEGtC P Business ST ETHER tTEN15 1N MEETING Margaret - 12- 03) _ NO SD to p,RTCHS AS 5GE PNt Business M New Ltbrary Update -01m onth schedule May ,p4 A eeV03 i,,,tW~CLS Operational Levy ` TIME - ST date (Craig pirksen) Item - in Update on dl Goal Up PPT-Margaret - 1 5 ment Margaret -10 m,piscussion ctl Coun Update - munitY Asse cil \jacancy dvisori Coun New Library of the C0 Coun the Youth A prtnual Review 30 min pJPH' Update °n Liz - anon - Progyarn $ervlces Clean W ater 15 TWO. Coal Zones 5190 ORD - Matt S. - in Residen Temporary e dment Morgan Oriented Code Am standing Freewai 20 mtn- 'Plan - gillboar Code A ree mendme nt - Brad nnexation S;gns lain P Jim - 20 min- gull M S mlttees - Contract on Finalize ubco Des m ign Servlces Gust 1 Formation of S p mend Englneenno tmPrOVement Project - the 121st Ao min (LCRB) Vannte - iF12004 L.CV1a1L11 Y 01 Kir Tigard City Council Tentative Agenda 2004 March 9, 2004 Meeting Date: Business/6'30 P-m- ruary 24, 2004 TyP e(iime: City Hall Feb Meeting February 17, 2004 MeetingDate: gusinesst6:30 P•m• Location. Date: Meeting TYpefT,me, City Hall Greeter: February 24, 2004 Meeting Workshop/6-.30 P-m' , 2004 Location: Materials Due @ 5: February 23 Meeting YP City Hall Greeter: February 10, 2004 opening Deadline: 2004 Location: Bid February 20, Materials Due @ 5: February 9, 2004 Greeter. February 3, 2004 opening Deadline: 6, 2004 Scan Deadline @ noon: Yes Materials Due @ 5: 2, 2004 Bid n noon: February Televised: Yes February Scan Deadline @ Yes Attends: Bid Opening Deadline: January30, 2004 Attorney noon: Televised: No Scan Deadline @ No Attorney Attends: Televised: Study Session Attomey Attends: No Event Grant Applications - Review Community Urban Growth Boundary Areas Concept Craig P. - 30 min Planning - Duane - 25 min 40 min Code Compliance Update -Dick - Consent Agenda proposed Capital improvement Projects for Prop FY 2004-05 - Gus -2o min iews - Cathy ConsentAg enda - Interim Council Member Interv g0 min Business Meeting Standing New Library update - Margaret the min. - 15 Business Meeting first meeting of month scheduled 11o2m 03) 45 in -Cathy RES - item - Cathy Council Member -RES - Sen Burdick - Appoint Member Maintenance Fee Rates- P ' - Oath of Office - New Council -Cathy Set Street Gus - 20 min 5 min 2 1/612004 AGENDA ITEM # Q . FOR AGENDA OF January 13, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Award of Contract for an On-line Lien Search System PREPARED BY: Michelle Wareing DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the contract award for an On-line Lien Search System? STAFF RECOMMENDATION Staff recommends that the Local Contract Review Board, by motion, approve the contract award to Net Assets in the amount of not to exceed $90,000 annually. INFORMATION SUMMARY In 2000, the City purchased a program from Net Assets that allowed title companies to search for City liens via the web. Prior to providing this information on-line, title companies had to submit lien searches along with payment via postal mail. Title companies had to wait for City staff to process their requests and mail back documents showing whether or not there was lien on the property. This process was time consuming on both the City's and title companies' parts as the City received over 1,200 requests per year. Although Net Assets had created an on-line search program, the company did not provide hosting at that time. Also, due to firewalls at the County, the City could not host this website. The City contracted with Interland, an Atlanta, Georgia based web hosting company, to host the site. Since 2000, Net Assets has expanded its services to include hosting capabilities and technical support for cities and title companies. Also, Net Assets has upgraded its original lien search program to provide more reports and better uploading features. During this time, the City has become increasingly dissatisfied with Interland's service due to L the length of time needed to resolve hosting issues. E On October 28, 2003, the City issued a Request for Proposal (RFP) for a web-based lien search system to replace its existing system. Only Net Assets responded to the RFP. The City and Net Assets have reached a tentative 3 agreement on a contract for these services. D i Net Assets' on-line lien search service, which is known as Conduits, is used by nineteen cities in Oregon including Lake Oswego, Portland, and Hillsboro. Title companies within Oregon are very familiar with Conduits and are accustomed to being able to search liens via the web at their convenience. By the City joining Conduits, the City will be able to provide better customer service to the title companies and will obtain a better program and technical support. (See attached memo for more background information.) OTHER ALTERNATIVES CONSIDERED Do not approve contract award. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST January 6, 2004, Memorandum from Michelle Wareing, Management Analyst, regarding the On-Line Search System (background information) FISCAL NOTES The total cost of the contract shall not exceed $90,000 annually. The actual cost is dependent upon actual usage of lien system by title companies. Net Assets shall charge the City no more than $10.00 per search conducted by title companies. To offset the cost, the lien search fee charged to title companies shall be increased from $25.00 to $35.00. The lien search fee is a revenue source for the General Fund. In FY 2002-03, it generated $102,569 in revenues. This fee increase will not increase the net revenues to the City. It is intended to only offset the payments to Net Assets for use of their lien search system, Conduits. WMM MEMORANDUM TO: Honorable Mayor and Council FROM: Michelle Wareing, Management Analyst DATE: January 6, 2004 RE: On-line Lien Search System There are three consent agenda items on the January 13, 2004 Council meeting all relating to an on-line lien search system. The first item is award of contract for the on- line lien search system, the second is an increase to lien search fees to cover the cost of the contract, and the third is a budget adjustment to increase expenditures in Finance Administration due to the new contract cost. In 2000, the City purchased a lien search program from Net Assets. This on-line program allowed title companies to search for City liens via the web. Prior to providing this information on-line, title companies had to submit lien searches via postal mail. Title companies had to wait for City staff to process their requests and mail back documents showing whether or not there was a lien on the property. This process was time consuming on both the City's and title companies' part as the City received over 1,200 requests per year. , Although Net Assets had created an on-line search program, the company did not provide hosting at that time. Also, due to firewalls at the County, the City could not host this website. The City contracted with Interland, an Atlanta, Georgia based web hosting company, to host the site. Since switching to the on-line lien system, the number of lien searches performed by title companies per month has increased dramatically. Title companies submitted about 100 postal requests per month, now via the web, title companies perform on average about i 300 searches per month. The City currently charges title companies $25.00 per search i performed. This revenue source generated $102,569 in FY 2002-03, which means title companies performed 4,103 at $25.00 per search. Since 2000, Net Assets has expanded its services to include hosting capabilities and technical support for cities and title companies. Also, Net Assets has upgraded its original lien search program to provide more reports and better uploading features for cities. o During this time, the City has become increasingly dissatisfied with Interland's service due to the length of time needed to resolve hosting issues. The City again consulted with its Network Services staff and the City cannot host this website due to the firewalls at the County. On October 28, 2003, the City issued a Request for Proposal (RFP) for a web-based lien search system to replace its existing system. Only Net Assets responded to the RFP. The City and Net Assets have reached a tentative agreement on a contract for these services. It is being requested that the Local Contract Review Board award the contract to Net Assets. The actual cost of the contract is based on the number of searches performed by title companies each month. Net Assets will charge the City $10.00 per search performed by the title companies each month. The monthly contract fee will fluctuate depending upon usage by the title companies. The total cost of the contract shall not exceed $90,000 annually. This shall not exceed amount is larger than the projected actual cost as both the contractor and City staff did not want the shall not exceed amount set too low in case usage becomes substantially greater than anticipated. Since the Net Assets will be charging the City $10.00 per search performed by the title companies, the City needs to increase its lien search fee from $25.00 to $35.00. If the City doesn't increase its fee, the new contract cost will have a negative impact on the lien search fee revenue source and the City will not be recovering the full cost of providing this service. Finally, a budget amendment needs to be made to increase expenditure appropriations in the Finance Administration budget to cover the cost of the contract. Staff has recommended increasing appropriations by $45,000, which is half of the total shall not exceed amount as the contract will not become effective until February 1, 2004. It should be noted that lien search fees are receipted into the General Fund; however, the expenditures will be charged to the Central Services Fund, the home fund for Finance Administration. Therefore, transfers from the General Fund to the Central Services Fund will be increased to cover the additional costs. The contract will have net zero impact on City revenues as the fee charged to title companies will be increased to cover the cost of the contract. i i i i AGENDA ITEM # 5 =7 1D. FOR AGENDA OF January 13, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE: Approval of the purchase of three Ford Ranger pick-up trucks. PREPARED BY: Joe Barrett, Buyer DEPT HEAD OK _2 CITY MGR OK Wlw/ ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the purchase of three Ford Ranger pick-up trucks? STAFF RECOMMENDATION Staff recommends that the Local Contract Review Board approve the purchase of three Ford Ranger pick- up trucks utilizing the State of Oregon Contract for the trucks. INFORMATION SUMMARY The Building Division currently has the need to replace three vehicles assigned to Inspectors, one 1990 Ford Ranger standard cab, one 1995 Ford Ranger standard cab, and one 1987 Ford Aerostar van. Staff researched the feasibility of replacing these current vehicles with hybrid vehicles. During this review of hybrid vehicles, staff determined that the current hybrid technology does not now meet the specifications required by the department. Given the vehicle specifications required by the department, including the ability to traverse rough ground, including curbs, rocks, and lumber pieces, high clearance, heavy upholstery, rubber floors, and room to carry tools, staff has determined small trucks continue to be the best fit for the inspectors. Staff has further determined that the best means to procure these trucks would be through the utilization of State of Oregon contract #3207, which the City is eligible to use through it's membership in the Oregon Cooperative Purchasing Program. Utilizing this contract will save the City staff time and cost in preparing a solicitation for the trucks. Fleet Maintenance staff will continue to track development of hybrid vehicles for replacement of Building Division vehicles in future years. The City plans to introduce hybrid vehicles whenever possible to be in compliance with State ECO rules. OTHER ALTERNATIVES CONSIDERED 1. Direct staff to prepare and advertise an Invitation to Bid solicitation for the purchase of the pick- up trucks. 2. Do not replace vehicles at this time. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY None. ATTACHMENT LIST 1. State of Oregon contract #3207. FISCAL NOTES The cost of each truck is $14,274 for a total of $42,822. Currently the City has $35,000 in the budget for the trucks. The additional funds are covered under Budget Amendment #13 which proposes transferring $8,000 for the Building Fund Contingency. The budgeted contingency is $250,000 i. Page 2 of 12 STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 1 COMMODITY CODE: 07048 PA NUMBER: 3207 BUYER NAME: J. WEBER (503) 373-1197 ITEM: FORD RANGER, EXTENDED CAB, 4X2 PICKUP STARTING WITH THE 2004 MODEL YEAR WITH OPTIONS TO RENEW FOR ADDITIONAL PERIODS AGENCY: STATE AGENCIES AND AUTHORIZED ORCPP MEMBERS CONTRACTOR: LANDMARK FORD 12000 SW 66TH AVENUE TIGARD OR 97281 3970 PH#:(503) 639-1131 FAX:50359883840000 CONTACT:DAVE FREZZA BRAND/TRADE NAME: FORD RANGER, EXTENDED CAB, 4X2 PICKUP PRICE: $14,168.00 TERMS: NET 30 FOB: FOB DESTINATION CONTRACT PERIOD: SEP 8 2003 THROUGH SEP 7 2004 DAYS REQUIRED FOR DELIVERY: 120 DAYS AFTER RECEIPT OF PURCHASE ORDER MINIMUM ORDER: ONE UNIT TRANSPORTATION CHARGES: OTHER CONDITIONS: SEE D.2.3.A FOR OTHER DELIVERY CHARGES SEE D.22 & D.23 FOR UNDERCOATING AND EXTRA KEY PRICING PURSUANT TO OAR 125-050-0040, AUTHORIZED PURCHASERS TO THIS CONTRACT/PRICE AGREEMENT SHOULD CONTACT THE DAS SURPLUS PROPERTY PROGRAM AT 503.378.4714 TO CONFIRM AVAILABILITY OF VEHICLES AT A DISCOUNTED PRICE PRIOR TO PURCHASING FROM THIS PRICE AGREEMENT. THIS CONTRACT COVERS ONLY THOSE ITEMS LISTED. DATE OF ISSUANCE: 09/08/2003 BID NO.: 10200034 03 STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 2 COMMODITY CODE: 07048 PA NUMBER: 3207 file://C:\Documents%20and%20Settings\joseph\Local%20Settings\Temp\GW)00002.HTM 12/08/2003 Page 3 of 12 ITEM - 00001 UNIT - EA COMMODITY - 07048 PRICE - $14,168.0000 Year : 2004 Make : Ford Pickups Model: Ranger Style: R44 4dr Supercab 3.OL XLT Appearance STANDARD EQUIPMENT **ALL STANDARDS ARE 2004 UNLESS OTHERWISE NOTED** **ASTERISK INDICATES EQUIPMENT WHICH IS IN ADDITION TO OR REPLACES BASE MODELS STANDARD EQUIPMENT" <<< MECHANICAL 3.01- (182) MPFI V6 engine Electronic Ignition system Engine block heater *STD only in AK, MN, MT, ND, SD, WI & WY* 5-speed automatic transmission w/OD Rear wheel drive 58 amp-hour (540 CCA) battery 95 amp alternator 4-pin trailer tow wiring harness 6' pickup box 4780# GVWR/1260# maximum payload Short/long arm front suspension w/coil spring Multi-leaf spring rear suspension Front stabilizer bar Gas shock absorbers * P225/701115 all-season OWL tires Space saver spare tire * 15" chrome-faced 7-spoke steel wheels w/bright center omament Power rack & pinion steering Power front disc/rear drum brakes 4-wheel anti-lock brake system 19.5 gallon fuel tank EXTERIOR * Chrome front/rear step bumper Black front/rear stone guards * Molded black grille bars w/chrome surround (4) black cargo box tie-down hooks * Power mirrors Solar tinted glass * Privacy glass * Sliding rear window Intermittent windshield wipers (4) cab doors-Inc: dual rear doors hinged at C-pillars L Quick-release tailgate r STATE OF OREGON ~J DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 3 J COMMODITY CODE: 07048 PA NUMBER: 3207 u < < < INTERIOR > > > Cloth front 60/40 split bench seat * Vinyl rear jump seats * Color-keyed carpet * Color-keyed carpeted front floor mats file://C:\Documents%20and%20Settings\joseph\Local%20Settings\Temp\GW}00002.HTM 12/08/2003 Page 4 of 12 Floor consolette w/dual cupholders * Leather-wrapped steering wheel * Tilt steering wheel Tachometer Black-faced gauge cluster w/matching trim rings Black bezel applique on center instrument panel * Power windows * Power door locks * Speed control * Remote keyless entry Securilock passive anti-theft system * Air conditioning * Electronic AM/FM stereo radio w/CD player-Inc: digital clock, 4-speakers Instrument panel 12-volt power point Warning chimes-Inc: headlights-on, key-in-ignition, safety belt Color-keyed glove box Manual day/night interior rearview mirror * Upgraded door trim panels w/map pockets/scuff-resistant surface Soft contrasting color-keyed headliner * Color-keyed cloth sun visors w/dual covered vanity mirrors Driver/passenger-side A-pillar-mounted grab handles Rear-of-cab coat hook Dome light <<< SAFETY 4-wheel anti-lock brake system Driver & front passenger airbags w/manual passenger-side deactivation switch Front shoulder safety belts Child safety seat restraint latches (LATCH) Electric hom STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 4 COMMODITY CODE: 07048 PA NUMBER: 3207 FACTORY OPTIONS *******************s***s*** OPTION CODES DESCRIPTION Invoice R44 4dr Supercab 3.OL XLT Appearance 14168.00 <<< EMISSIONS STANDARD EMISSIONS 0.00 422 CALIFORNIA EMISSIONS *Required on units for CA, ME, MA, NY or VT registration. Federal LEV II tailpipe emissions will apply to units meeting weight category of 3,750 lbs. or greater, equipped w/4.OL V6 w/automatic transmission. Optional for Cross-Border file://C:\Documents%20and%20Settings\joseph\Local%20Settings\Temp\GW}00002.HTM 12/08/2003 Page 5 of 12 States* *Late availability for LEV II emissions* 0.00 423 CALIFORNIA EMISSIONS NOT REQUIRED *For units shipped or sold to California Emissions States dealers for registration out of state* (REQ: Standard Emissions) 0.00 936 CALIFORNIA EMISSIONS STATES PUBLIC SERVICE/ EMERGENCY VEHICLE EXEMPTION *Only available on units sold to authorized government units & privately-owned ambulance companies* (REQ: 423 Emissions) 0.00 93N NON-CALIFORNIA EMISSIONS/NON-CROSS-BORDER STATES DEALER ORDER FOR CALIFORNIA EMISSIONS STATES REGISTRATION *Required on all units ordered by dealers for California Emissions States registration when the vehicle is being delivered to a non-Califomia Emissions/ non-Cross-Border States location. Vehicles must be registered in California Emissions States* (REQ: 422 Emissions) 0.00 <<< ENGINE 3.OL (182) SEFI V6 ENGINE (STD) 0.00 < < < TRANSMISSION > > > 44D 5-SPEED AUTOMATIC TRANSMISSION W/OD (STD) 0.00 STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 5 COMMODITY CODE: 07048 PA NUMBER: 3207 <<< AXLE 3.73 AXLE RATIO 0.00 XF6 3.73 AXLE RATIO W/LIMITED SLIP DIFFERENTIAL 251.00 < < < SERIES ORDER CODE > > > L 483A XLT APPEARANCE SERIES ORDER CODE 0.00 C <<< PAYLOAD PKG • _ PAYLOAD PKG-inc: 4780# GVWR, 1260# maximum a payload (STD) 0.00 206 PAYLOAD PKG 2-inc: 5060# GVWR, 1640# maximum payload, HD shocks 64.00 <<< TIRES T7K P225/701115 ALL-SEASON OWL TIRES (STD) 0.00 <<< SEAT TYPE R_ CLOTH FRONT 60/40 SPLIT BENCH SEAT (STD) 0.00 file://C:\Documents%20and%20Settings\joseph\Local%20Settings\Temp\GW)00002.HTM 12/08/2003 Page 6 of 12 S CLOTH FRONT SPORT BUCKET SEATS 170.00 T LEATHER TRIMMED 60/40 SPLIT BENCH SEAT 310.00 U_ LEATHER TRIMMED FRONT SPORT BUCKET SEATS W/CENTER FLOOR CONSOLE 310.00 <<< PAINT - SOLID PAINT (STD) 0.00 <<< AIR CONDITIONING 572 AIR CONDITIONING (STD) 0.00 <<< ADDITIONAL OPTIONS 94C BRIGHT APPEARANCE PKG-inc: chromed bedrails w/platinum-colored resin end caps, chromed non-skid step bars, chromed exhaust tip (N/A w/173 Flareside Box) 421.00 STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 6 COMMODITY CODE: 07048 PA NUMBER: 3207 18C BRIGHT TRIM GROUP-inc: chrome step bars w/non- skid surface, chrome exhaust tip (N/A w/173 Flareside Box) 302.00 58P ELECTRONIC AM/FM STEREO RADIO W/MP3/CD/CASSETTE PLAYER-inc: digital clock 128.00 63E BED EXTENDER (N/A w/173 Flareside Box or 86U Under-Rail Bedliner) 166.00 98B BFT COMPONENT PKG-inc: limited slip axle, payload pkg 2, class III trailer tow hitch receiver (REQ: 51D Conventional Full Size 15' Spare Tire) 417.00 86U UNDER-RAIL BEDLINER 168.00 86R OVER-RAIL BEDLINER *Available only for Z selected fleets* 200.00 q 173 FLARESIDE BOX-inc: front/rear mud flaps *Deletes STD black front/rear stone guards* (N/A w/94C Bright Appearance Pkg) 421.00 J p _ FLARESIDE BOX DISCOUNT (REQ: 173 Flareside Box) -421.00 U 65S SMOKERS PKG-inc: ashtray mounted below center instrument panel, cigarette lighter (w/58E Pioneer Sound System-Inc: center console- placed ash cup in lieu of ashtray) 12.00 153 FRONT LICENSE PLATE BRACKET 0.00 873 DELETE REAR VINYL JUMP SEATS *CREDIT* -192.00 file://C:\Documents%20and%20Settings\joseph\Local%20Settings\Temp\GW)00002.HTM 12/08/2003 Page 7 of 12 18P STEP BAR 251.00 51D CONVENTIONAL FULL SIZE 15" SPARE TIRE 93.00 53L CLASS III TRAILER TOW HITCH RECEIVER (REQ: 51D Conventional Full Size 15" Spare Tire) 182.00 STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 7 COMMODITY CODE: 07048 PA NUMBER: 3207 WARRANTY < < < PRELIMINARY 2004 WARRANTY > > > Basic: 3 Years/36,000 Miles Drivetrain: 3 Years/36,000 Miles Corrosion: 5 Years/Unlimited Miles Roadside Assistance: 3 Years/36,000 Miles Color Chart 2004 Ford Ranger 4dr Supercab 3.01- XLT Appearance EXTERIOR COLORS INTERIOR COLORS Med Dark Pble Flnt Arizona Beige Met X Dk Shadow Grey Met X Bright Red X X Med Toreador Red Met X X Dk Green Satin Met X X Sonic Blue Metallic X Black X X Silver Metallic X Oxford White X X Color Chart Legend Abbreviation Full Name Code INTERIOR COLORS Med Pble Medium Pebble P Dark Fint Medium Dk Flint F EXTERIOR COLORS Arizona Beige Met Arizona Beige Metallic AQ Dk Shadow Grey Met Dark Shadow Grey Metallic CX Bright Red Bright Red E4 Med Toreador Red Met Medium Toreador Red Metallic FL Dk Green Satin Met Dark Green Satin Metallic FU Sonic Blue Metallic Sonic Blue Metallic SN Black Black UA Silver Metallic Silver Metallic YN Oxford White Oxford White YZ file://C:\Documents%20and%20Settings\joseph\Local%20Settings\Temp\GW)00002.HTM 12/08/2003 Page 8 of 12 STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 8 COMMODITY CODE: 07048 PA NUMBER: 3207 This price agreement summary is for informational purposes only. In the event that any part of this summary conflicts with any of the terms and conditions of the contract resulting from Invitation to Bid # 10200034-03, the terms and conditions of said contract shall govern. All terns and conditions and specification requirements as stated in Invitation to Bid # 10200034-03 apply, even though they may not be stated in this price agreement summary. This is a requirements contract, and the state agency or agencies listed are required to purchase from the contractor when purchasing items listed in the price schedule and covers only those items listed. Contractor Performance: If products or services purchased under this price agreement are unsatisfactory agency personnel need to notify the buyer listed on page 1 of the contract summary by filling out a Purchasing Performance Report form. This form is available on line at the following address: http://tpps.das.state.or.us/purchasing/link. SECTION B - ORDER OF INFORMATION SECTION C - GENERAL BIDDING INFORMATION SECTION D - SPECIFICATIONS AND PRICING SECTION E ORCPP PARTICIPATION SECTION F - PRICE AGREEMENT TERMS AND CONDITIONS SECTION G - STANDARD CONTRACT TERMS AND CONDITIONS SECTION H - SPECIAL CONTRACT TERMS AND CONDITIONS SECTION C - GENERAL BIDDING INFORMATION CA GENERAL DEFINITIONS: C.1.1 "Addendum" or "Addenda" means an addition or deletion to, a material change in, or clarification of, the ITB. Addenda shall be labeled as such and shall be made available to ail interested Bidders in accordance with the OAR 125-030-0007(4). C.1.2 "Authorized Purchaser" means the State of Oregon, acting by and through DAS. It also means Purchasing Agencies receiving an account number and purchasing product pursuant to DAS purchasing authority and direction, and may also include ORCPP Participants with appropriate purchasing authority under their applicable rules or regulations who receive account numbers and purchase product. STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 9 COMMODITY CODE: 07048 PA NUMBER: 3207 file://C:\Documents%20and%20Settings\joseph\Local%20Settings\Temp\GW}00002.HTM 12/08/2003 Page 9 of 12 C.1.3 "Bid" means the Bidder's written offer submitted In response to an ITB, including all necessary attachments. (Refer to Section C.4.1.) C.1.4 "Bid Losing" means the date and time set in the ITB for Bid submission, after which Bids may not be submitted, modified, or withdrawn by Bidder. C.1.5 "Bid Item" means the individual items one (1) through sixteen (16) Identified in the Pricing Submittal Section. C.1.6 "Bid Opening" means the same date and time set for Bid posing, unless otherwise specified in Section C.10. C.1.7 "Bidder" means the person or other legal entity that submits a Bid in response to an ITB. C.1.8 "Contract" means the entire agreement between the Contractor and the Authorized Purchaser, comprised of the Price Agreement and a signed Purchase Order. C.1.9 "Contractor" means the person or other legal entity with whom the State enters into a Price Agreement setting prices for the purchase of Goods and/or services pursuant to the ITB, and with whom Authorized Purchasers subsequently contract through submittal of Purchase Orders. C.1.10 "DAS" means the State Department of Administrative Services, acting through the State Procurement Office of the Procurement, Fleet and Surplus Services Division. C.1.11 "Good" means the individual Bid item, including all installed components and accessories, if any, described in the ITB, as well as manufacturer options available to the general public. C.1.12 "GVW" means Gross Vehicle Weight. C.1.13 "Invitation to Bid" or 7713" means the entire solicitation document, including all parts, sections, exhibits, attachments, and Addenda. C.14. "ORCPP" means the Oregon Cooperative Purchasing Program, whose Participants include but are not limited to: cities, counties, school districts, special districts, Qualified Rehabilitation Facilities (QRFs), residential programs under contract with the Oregon Department of Human Services, United States governmental agencies, and American Indian tribes or agencies. STATE OF OREGON DEPARTMENT OF ADMINISTRA i IVE SERVICES PURCHASING DMSION PRICE AGREEMENT SUMMARY PAGE: 10 COMMODITY CODE: 07048 PA NUMBER: 3207 C.14.a. "ORCPP" also Includes quasi-State Agencies such as Oregon Department of Higher Education, Oregon Health Sciences University, and Oregon State Lottery with statutory authority or autonomy to solicit for Goods/services Independently. C.1.15 "Participants" means members of ORCPP. file://G:\Documents%20and%20Settings\joseph\Local%20Settings\Temp\GW}00002.HTM 12/08/2003 Page 10 of 12 C.1.16 "Price Agreement" means the invitation to Bid and the successful Bidder's Bid. It is the agreement between the Contractor and the State under which the Contractor agrees to hold prices, terms and conditions firm for a specified period of time for the benefit of Authorized Purchasers. C.1.17 "Purchase Order" means the purchase order document submitted to Contractor by Authorized Purchasers for the purchase of Goods and/or services under the Price Agreement. C.1.18 "Purchasing Agency" means a State Agency subject to DAS purchasing authority under ORS 279.712. C.1.19 "Specifications" means the specific attributes of the Goods to be purchased or Services to be provided, if any. C.1.20 "Services" means the services to be performed under the Contract incidental to the purchase of Goods. C.1.21 "Standard" means everything that the manufacturer of a Unit offers to the general public (consumer goods) during the applicable model year as standard equipment on the particular model. C.1.22 "State" means the State of Oregon. C.1.23 "State Agency" means every board, commission, department, or agency of the State of Oregon, whose costs are paid, in whole or in part, from funds held in the State Treasury. C.1.24 "UCC" means the Uniform Commercial Code, ORS chapters 71, 72, and 72A, as applicable and as amended from time to time. C.1.25 "Unit" and "Good" may on occasion be used interchangeably; in such cases "Unit" shall mean "Good," as defined in this Section. • STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 11 COMMODITY CODE: 07048 PA NUMBER: 3207 C.2 GENERAL INFORMATION: C.2.1 BID SUBMITTAL ADDRESS AND BID CLOSING: DAS will receive sealed Bids until 2:30 p.m. (Pacific time) on the Bid Closing date spedfled on page one (1) of the ITB, or as amended by Addenda, at the office of DAS Central Purchasing, at the receptionists desk, on the north end of the second floor, in the General Services Bldg., at 1225 Ferry St. SE U140, Salem, Oregon 97301-4285. C.2.2 SINGLE POINT OF CONTACT: There will be only one point of contact during the procurement process. This includes the bidding process; requests for brand approval, change, clarification, and protests; the award process; and/or any other questions that may arise. The contact point for this ITB is John Weber, who can be contacted at (503) 373-1197 or via fax (503) 373-1626. file://C:\Documents%20and%20Settings\joseph\Local%20Settings\Temp\GW}00002.HTM 12/08/2003 Page 11 of 12 C.2.3 VIP SYSTEM: C.2.3(a) VIP VENDOR HANDBOOK: New Bidders are encouraged to request a copy of "VIP Vendor Handbook." This brochure is available free of charge from DAS State Procurement Office, 1225 Ferry St. SE, U140, Salem, OR 97301 - 4285; telephone 503) 378-4642. C.2.3(b) ITBs: ITBs, including all Addenda and most attachments, are posted on the vendor Information program ("VIP System"). Bidders who do not have access to the VIP System may download copies at a Plan Center, or at DAS State Procurement Office, 1225 Ferry St. SE, Salem, Oregon. Bidders may also order hard copies from DAS State Procurement Office for a fee. C.2.3(c) ATTACHMENTS: NONE for this solicitation. C.2.3(d) ADDENDA: Addenda can be downloaded from the Addenda Menu on the VIP System. Bidders should consult the VIP System regularly until Bid Closing to assure that they have not missed any Addenda announcements. C.2.3(e) PLAN HOLDER'S LIST: IN ORDER TO APPEAR ON THE BID PLAN HOLDERS LIST, VENDORS MUST BE ENTERED ON THE VIP SYSTEM. Vendors can enter their vendor Information via the internet at: hittp,]Ltpps4as-state.pr.us/piLrqha! Ling VENDORS ARE RESPONSIBLE FOR ENSURING THAT THEIR VENDOR INFORMATION IS CURRENT AND CORRECT. DAS does not accept responsibility for incorrect vendor information shown on the VIP System, or information missing from it. STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 12 COMMODITY CODE: 07048 PA NUMBER: 3207 C.2.4 BIDDERS NOTE: PRICING PAGES, SECTION D "SPECIFICATIONS", SECTION E "ORCPP PARTICIPATION", SECTION 3 "CONTRACTOR REFERENCES", SECTION H " SPECICAL CONTRACT TERMS AND CONDITIONS" AND SECTIONS I THROUGH VI CONTAIN INFORMATION REQUIRING RESPONSES OR ACKNOWLEDGEMENT FROM BIDDER. C.2.5 TRADE SECRETS: Any information Bidder submits in response to the ITB that Bidder considers a trade secret under ORS 192.501(2) or confidential proprietary information, and that Bidder wishes to protect from public disclosure, must be clearly labeled with the I following: "This information constitutes a trade secret under ORS 192.501(2) or confidential proprietary information, and is not to be disclosed except in accordance with the Oregon Public Records Law, I ORS Chapter 192:" Bidders are cautioned that price information submitted in response to an IT8 is generally not considered a trade secret under the Oregon Public Records Law. Further, information submitted by Bidder that is already in the public domain is not protected. The State shall not be liable for disclosure or release of any information when authorized or required by law or court order to do so. The State shall also be immune from liability for disclosure or release of information under the circumstances set out in ORS 646.473(3). C.20 BID RESULTS: After awards are completed, Bidders may download a tabulation of Bid results from the VIP system. Alternatively, Bidders file://C:\Documents%20and%20Settings\joseph\Local%20Settings\Temp\GW}00002.HTM 12/08/2003 Page 12 of 12 may submit a written request to DAS State Procurement Office for a copy the tabulation. Each request must Indicate the Bid number and must include a self-addressed envelope and a $5.00 check payable to the Department of Administrative Services. C.21 REVIEW OF AWARDED BID FILES: Awarded Bid files are public records and available for review at the DAS State Procurement Office by appointment. SECTION D - SPECIFICATIONS D.1 GENERAL PROVISIONS: D.1.1 SILENCE OF SPECIFICATIONS: The apparent silence of the specifications as to any detail, or the apparent omission of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice Is to prevail, and that only materials and workmanship of first quality are to be used. STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 13 COMMODITY CODE: 07048 PA NUMBER: 3207 a 1 I I I I file://C:\Documents%20and%20Settings\joseph\Local%20Settings\Temp\GW)00002.HTM 12/08/2003 AGENDA ITEM # 5.L1 FOR AGENDA OF January 13, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A Resolution Amending Resolution No. 03-25 by Amending Exhibit A Thereto and Increasing Lien Search Fees. PREPARED BY: Michelle Wareing DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the City Council approve a resolution to amend the Master Fees and Charges Schedule and update the lien search fee? STAFF RECOMMENDATION Staff recommends that Council adopt the resolution. INFORMATION SUMMARY In June of 2001, Council adopted a new fee for lien searches. The City had recently started providing its liens on- line. Title companies could access this site and search for liens at their convenience. Prior to providing this information on-line, title companies had to submit lien searches along with payment via postal mail. Title companies had to wait for City staff to process their requests and mail back documents showing whether or not there was a lien on the property. This process was time consuming on both the City's and title companies' parts as the City received over 1,200 requests per year. In October 2003, the City issued a Request for Proposal for a new on-line lien search system. The Local Contract Review Board awarded the contract to Net Assets on January 13, 2004. The total cost of the contract shall not exceed $90,000 annually. However, the cost of contract is dependent upon actual usage of the lien system by title companies. The contractor will charge the City a maximum of $10.00 per search done by the title companies. Currently, title companies are performing approximately 3,600 searches per year. Staff is recommending increasing the lien search fee charged to title companies from $25.00 to $35.00 to recover the cost of this new contract. OTHER ALTERNATIVES CONSIDERED Do not amend the lien search fee. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Resolution Resolution Exhibit A FISCAL NOTES The increase of the lien search fee from $25.00 to $35.00 is needed to recover the cost of the City's new web- based lien search system. AGENDA ITEM # S . FOR AGENDA OF 01/13/04 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Intergovernmental Agreement with Oregon Department of Transportation PREPARED BY: William M. Dickinson DEPT HEAD OK 41AMP CITY MGR OK ISSUE BEFORE THE COUNCIL To authorize the Chief of Police to enter into an Intergovernmental Agreement with State of Oregon Department of Transportation (ODOT) for Commercial Vehicle, Driver and Cargo Inspection. STAFF RECOMMENDATION Staff recommends approval for Chief to authorize Intergovernmental Agreement. INFORMATION SUMMARY ORS 190.110, 283.110, and 825.250 grant authority for State agencies to enter into Agreements with units of local government for the performance of functions and activities that a party to the Agreement, its officers or agents have the authority to perform. An "authorized representative" is defined in ORS 825.250 as an employee who has been trained and certified by ODOT as a commercial vehicle inspector and can provide inspections of commercial vehicles, drivers, general cargo or hazardous materials. Tigard Police Department wishes to have a certain number of its employees become an "authorized representative" for purposes of ORS 825.250 (2). By entering into this agreement, both Tigard Police Department and ODOT can maximize the resources available for inspections of commercial vehicles, drivers and cargo. The IGA is attached (Attachment 1) and it spells out the terms of the agreement. OTHER ALTERNATIVES CONSIDERED Tigard could choose not to work with ODOT nor enforce State commercial vehicle laws. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Participation in this IGA will create a partnership with ODOT, addressing items specifically mentioned in Goal 1, Strategy 6: Specifically Address Crime and Public Safety Concerns through partnerships. ATTACHMENT LIST Attachment 1: IGA FISCAL NOTES The only cost is in employee hours used to cant' out enforcement, which is already part of the PD's responsibilities. Misc. Contracts & Agreements No. 21084 INTERGOVERNMENTAL AGREEMENT Commercial Vehicle, Driver and Cargo Inspection THIS INTERGOVERNMENTAL AGREEMENT hereinafter referred to as "Agreement" is made and entered into by and between THE STATE OF OREGON, acting by and through its Department of Transportation, hereinafter referred to as "ODOT," and TIGARD POLICE DEPARTMENT, hereinafter referred to as "TPD." RECITALS 1. By the authority granted in ORS 190.110, 283.110, and 825.250, state agencies may enter into Agreements with units of local government or other state agencies for the performance of any or all functions and activities that a party to the Agreement, its officers or agents have the authority to perform. 2. As defined in ORS 825.250 (2), an "authorized representative" means a city, county or state employee who has been trained and certified by ODOT as a commercial vehicle inspector and who is employed either by ODOT or by an agency that has an agreement with ODOT to provide inspections of commercial vehicles, drivers, general cargo or hazardous materials. 3. TPD wishes to have a certain number of its employees become an "authorized representative" for purposes of ORS 825.250(2). NOW THEREFORE, the premises being in general as stated in the foregoing recital, it is agreed by and between the parties hereto as follows: TERMS OF AGREEMENT 1. ODOT and TPD wish to enter into this Agreement in order to maximize the utilization of commercial vehicle, driver, and cargo inspection resources; to avoid duplication of effort; to expand the number of inspections performed; to advance uniformity of inspection; and to minimize delays in schedules incurred by industry inherent to this type of enforcement activity (hereinafter referred to as Project). 2. Each party will be responsible for their own costs associated with Project. ODOT's portion of costs for this Project shall not exceed $1,000 in state funds. If additional funds are needed for ODOT to perform its functions, an amendment to this Agreement will be required to increase that amount. 3. ODOT and TPD agree that their authorized inspection representatives, certified as commercial vehicle inspectors by ODOT, under ORS 810.560, will implement inspection procedures in accordance with minimum standards contained herein. 4. The work shall begin on the date all required signatures are obtained and shall be completed no later than 10 years from the date of execution, on which date this Agreement automatically terminates unless extended by a fully executed amendment. Page 1 of 5 0111 - Misc. Contracts & Agreements No.21084 5. In order to advance international uniformity in the inspection of commercial motor vehicles, their drivers, and cargo, ODOT and TPD agree to enforce the North American Uniform Inspection Out-of-Service Criteria as authored and published by the: Commercial Vehicle Safety Alliance Part I - North American Uniform Inspection Driver Out-of-Service Criteria Part II - North American Uniform Inspection Vehicle Out-of-Service Criteria Part III - North American Uniform Inspection Hazardous Material Out-of-Service Criteria 6. The above standards are adopted into Oregon law by ODOT under Oregon Administrative Rules (OAR): OAR 740-100-0090, Part I - Driver. OAR 740-100-0070, Part II - Vehicle. OAR 740-100-0080, Part III - Hazardous Materials. In order to better implement and maintain the standards and agreements contained in this Agreement, in the State of Oregon agreement with the Commercial Vehicle Safety Alliance (CVSA), and to effectively administer the applicable terms and conditions contained under Title IV of the "Transportation Equity Act of the 2151 Century (the Act), ODOT and TPD parties hereto further agree: ODOT agrees, at no cost to TPD, to perform the following work: 1. Train and/or retrain inspection resources employed by TPD when such training or retraining is mutually agreed to by parties to this Agreement; test and certify inspectors in accordance with agreements between ODOT, Oregon Department of Public Safety Standards and Training, and, as applicable, CVSA. 2. Supply vehicle and driver out-of-service stickers. 3. Supply monitoring service relative to inspection write-up techniques and violations recorded; inspection procedures, application of Motor Carrier Safety Regulations and Out- of-Service Criteria required by the Federal MCSAP and ORS 810.560. 4. Pursuant to the Governor's directive, function as the lead agency for purposes of administering Oregon's participation in the Transportation Equity Act for the 21St Century and to the maximum extent possible coordinate commercial vehicle and driver enforcement activities between all certified and participatory agencies. 5. Ron Jones, Manager of Field Motor Carrier Safety Enforcement at the Motor Carrier Transportation Division, will be the Department's contact person for purposes of administering this Agreement, phone (503) 373-1979. Page 2 of 5 40 - 0 Misc. Contracts & Agreements No.21084 The TPD agrees, at no cost to ODOT, to perform the following work: 1. Ensure that all personnel who engage in the inspection of commercial motor vehicles and their drivers are trained and certified by ODOT pursuant to ORS 810.560. 2. As a matter of general policy, inspection levels shall be defined by ODOT. 3. Inspections may be initiated only after a traffic stop, size and weight enforcement stop, or when an out-of-service defect is detected during the normal duty activities of a certified inspector. 4. No inspection activity shall take place at a motor carrier's terminal unless such inspection has been authorized by ODOT. 5. When performing inspections as described herein, said inspections shall be documented on forms provided by ODOT. Whenever possible, inspections shall be conducted electronically using ASPENT"^ software provided by ODOT. 6. Completed inspection documents shall be forwarded to ODOT within five (5) days of the date of inspection for processing and final compliance. GENERAL PROVISIONS 1. Both parties agree to comply with all federal, state, and local laws, regulations, executive orders and ordinances applicable to the work under this Agreement, including, without limitation, the provisions of ORS 279.312, 279.316, 279.320, and 279,555, which hereby are incorporated by reference. Without limiting the generality of the forgoing, both parties expressly agree to comply with (i) Title VI of Civil Rights Act of 1964; (ii) Section V of the Rehabilitation Act of 1973; (iii) the Americans with Disabilities Act of 1990 and ORS 659A.142; (iv) all regulations and other applicable requirements of federal and state rules and regulations and administrative rules established pursuant to the foregoing laws; and (v) all other applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. 2. Both parties shall perform the service under this Agreement as an independent contractor and shall be exclusively responsible for all cost and expenses related to its employment of individuals to perform the work under this Agreement, including, but not limited to, retirement contributions, workers' compensation, unemployment taxes, and state and federal income tax withholdings. 3. All employers, including TPD, that employ subject workers who work under this Agreement h in the State of Oregon shall comply with ORS 656.017 and provide the required Workers' ~ Compensation coverage unless such employers are exempt under ORS 656.126. TPD shall ensure that each of its subcontractors complies with these requirements. D J 4. To the extent permitted by Article XI, Section 7 and Section 10 of the Oregon Constitution and by the Oregon Tort Claims Act, each party shall indemnify, within the limits of the Tort Claims Act, the other party against liability for damage to life or property arising from the indemnifying party's own activities under this Agreement, provided that a party will not be required to indemnify the other party for any such liability arising out of the wrongful acts of employees or agents of that other party. Page 3 of 5 Misc. Contracts & Agreements No.21084 5. This Agreement is effective on the date all required signatures are obtained and shall remain in effect until one of the parties desires to terminate it by providing written notice to the other party not less than sixty (60) days prior to the date of termination. In addition, in the event of the following conditions or events, this Agreement shall terminate upon delivery of written notice by either party, or at such later date as may be established by such party: a. If either 'party fails to provide services called for by this Agreement within the time specified herein or any extension thereof. b. If either party fails to perform any of the other provisions of this Agreement or so fails to pursue the work as to endanger performance of this Agreement -in accordance with its terms, and after receipt of written notice from ODOT fails to correct such failures within 10 days or such longer period as ODOT may authorize. c. If either party fails to receive funding, appropriations, limitations or other expenditure authority at levels sufficient to pay for the work provided in the Agreement. d. If Federal or State laws, regulations or guidelines are modified or interpreted in such a way that either the work under this Agreement is prohibited or if either party is prohibited from paying for such work from the planned funding source. Any termination of this Agreement shall not prejudice any rights or obligations accrued to the parties prior to termination. 6. By the signature herein, ODOT and TPD certify compliance with the terms and conditions contained in this Agreement. 7. This Agreement and attached exhibits constitute the entire agreement between the parties on the subject matter hereof. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. No waiver, consent, modification or change of terms of this Agreement shall bind either party unless in writing and signed by both parties and all necessary approvals have been obtained. Such waiver, consent, modification or change, if made, shall be effective only in the specific instance and for the specific purpose given. The failure of ODOT to enforce any provision of this Agreement shall not constitute a waiver by ODOT of that or any other provision. SIGNATURE PAGE TO FOLLOW Page 4 of 5 Misc. Contracts & Agreements No.21084 IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as of the day and year hereinafter written. The Oregon Transportation Commission on June 18, 2003, approved Delegation Order No. 2, which authorizes the Director to approve and execute agreements for day-to-day operations when the work is related to a project included in the Statewide Transportation Improvement Program or a line item in the biennial budget approved by the Commission. On September 6, 2002, the Director of the Oregon Department of Transportation approved Subdelegation Order No. 2, in which the Director grants authority to the Deputy Director to approve and execute agreements up to $75,000 when the work is related to a project included in the Statewide Transportation Improvement Program, other system plans approved by the Commission such as the Traffic Safety Performance Plan, or in a line item in the approved biennial budget. Pursuant to a Letter of Authority dated September 15, 2000, the Deputy Director of the Motor Carrier Transportation Division authorized the Field Motor Carrier Safety Enforcement Manager to approve and execute agreements for the FHWA MCSAP Program. City of TIGARD by and through STATE OF OREGON, its Police Department by and through its Department of Transportation By By Authorizing Signature Ron Jones, Manager Field Motor Carrier Safety Enforcement Date Date By Phil Pilgrim Fiscal Officer, Field Motor Carrier Safety Enforcement Date Page 5 of 5 AGENDA ITEM # C D FOR AGENDA OF January 13, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A Resolution Approving Budget Amendment #13 to the FY 2003-04 Adopted Budget to Increase Appropriations for Funding of Vehicle Replacements in the Building Division PREPARED BY: Tom Imdieke DEPT HEAD OK ,k CITY MGR OK ' ISSUE BEFORE THE COUNCIL Should the Council approve Budget Amendment #13 transferring $8,000 from the Building Fund Contingency to provide additional funding for the replacement of three vehicles in the Building Division instead of the two approved in the Adopted Budget. STAFF RECOMMENDATION Approve Budget Amendment #13 INFORMATION SUMMARY The FY 2003-04 Adopted Budget includes appropriations in the amount of $35,000 for the Building Division to replace two vehicles. However, upon review of the existing fleet, it has been determined by Fleet Maintenance that replacement of a third vehicle would be warranted based on current condition and maintenance history. Also, given the healthy fund balance of the Building Fund and the opportunity to purchase these vehicles from an existing state contract, staff is recommending replacement in the current fiscal year. By purchasing from an existing state contract, the City is able to take advantage of very good competitive pricing. Fleet Maintenance also plans to sell the vehicles and any proceeds would be credited back to the Building Fund. OTHER ALTERNATIVES CONSIDERED Do not approve Budget Amendment #13. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY None ATTACHMENT LIST Resolution, including Attachment A to the Resolution FISCAL NOTES 71 This amendment transfers $8,000 from the Building Fund Contingency. The budgeted contingency is $250,000. In addition, the overall fund balance in this fund is expected to be greater than anticipated given current building activity. i i AGENDA ITEM # FOR AGENDA OF January 13, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A Resolution Approving Budget Amendment #14 to the FY 2003-04 Adopted Budget to Adjust Appropriations for Funding of an On-line Lien Search System. PREPARED BY: Michelle Wareing DEPT HEAD OK_ CITY MGR OK ISSUE BEFORE THE COUNCIL Should the City Council amend the FY 2003-04 to adjust appropriations in the General and Central Services Funds to fund an on-line lien search system contract? STAFF RECOMMENDATION Approve Budget Amendment # 14 INFORMATION SUMMARY The Local Contract Review Board (LCRB) awarded a contract for an on-line lien search system on January 13, 2004. The total cost of the contract shall not exceed $90,000 annually. The cost of the contract will be offset by lien search fee revenues, which were increased on January 13, 2004 by $10.00. The actual cost of the contract is dependent upon actual usage of the lien system by title companies. Since there are less than six months left in the fiscal year, only half of the maximum contract amount is being appropriated. Lien search fees are receipted into the General Fund; however, the expenditures for the new contract will be charged to the Finance Administration budget, whose home fund is the Central Services Fund. A transfer from the General Fund to the Central Services Fund has to be made to cover the additional cost in the Central Services Fund. Although the City will be receiving additional revenues due to an increase in lien search fees, staff is recommending that the $45,000 be transferred from the General Fund contingency instead of appropriating the additional revenues. Under Oregon Budget Law, a Supplemental Budget must be done to appropriate new revenues. A Supplemental Budget is an extensive process. Staff is recommending that a supplemental budget not be done for such a minimal amount of revenue. It should be noted that the additional revenues will be receipted into the General Fund and will be rolled into the Ending Fund Balance at the end of the fiscal year. OTHER ALTERNATIVES CONSIDERED Do not adopt Budget Amendment #14. Since the LCRB awarded the contract for the on-line lien search system, costs will be incurred and charged to Finance Administration's budget, which could result in Finance Administration's budget being exceeded. a M ~ VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Resolution, including Attachment A to Resolution FISCAL NOTES This amendment transfers $45,000 from the General Fund contingency to the General Fund transfers out. The $45,000 is then transferred into the Central Services Fund to be used by the Finance Administration division. This amount will be offset by lien search fee increases adopted on January 13, 2004. AGENDA ITEM # FOR AGENDA OF January 13, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION APPROVING BUDGET AMENDMENT #15 TO THE FY 2003-04 BUDGET TO CARRY OVER FUNDS FOR REPLACEMENT OF POLICE VEHICLES PREPARED BY: Craig Prosser DEPT HEAD OK C- CITY MGR OK ISSUE BEFORE THE COUNCIL Should the Council amend the General Fund Budget to carry-over funds to allow the purchase of police vehicles? STAFF RECOMMENDATION Approve Budget Amendment # 15 INFORMATION SUMMARY In FY 2002-03, the Police Department budgeted to replace five vehicles. The Department ordered these vehicles in the spring of 2003 off of the state contract, but the vendor was unable to deliver these vehicles until after July 1. Under Generally Accepted Accounting Practices (GAAP), expenses are recorded when goods are received, not when orders are placed. This expense was, therefore charged to the FY 2003-04 budget. The Department had no budget in FY 2003-04 for the purchase of vehicles. Because the vehicle replacement appropriation was not spent in FY 2002-03, the ending fund balance carried into FY 2003-04 as a beginning fund balance is higher than anticipated. Under Oregon Local Budget Law, however, this higher than anticipated beginning fund balance in FY 2003-04 cannot be recognized or appropriated without an extensive process. Budget Amendment #15, therefore, transfers the necessary funds from the General Fund contingency rather than directly appropriating carry-over funds. OTHER ALTERNATIVES CONSIDERED C Do not approve Budget Amendment #15. The Department will show a year-end over-expenditure in capital outlay. It may or may not overspend its total budget. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY 1 NA ATTACHMENT LIST Resolution, including Attachment A to the Resolution. FISCAL NOTES This Resolution transfers $63,537 from the General Fund contingency to the Police Department budget. AGENDA ITEM # t FOR AGENDA OF -January 13, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION APPROVING BUDGET AMENDMENT #16 TO THE FY 2003-04 BUDGET TO CREATE A RIGHT OF WAY PROGRAM COORDINATOR POSITION IN THE ENGINEERING DEPARTMENT PREPARED BY: Craig Prosser DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Should the Council amend the FY 2003-04 Adopted Budget to create a new position of Right of Way Program Coordinator in the Engineering Department to improve management of City rights of way? STAFF RECOMMENDATION Approve Budget Amendment #16 INFORMATION SUMMARY The City Council adopted a goal for 2003 to improve management of City rights-of-way. The City commissioned a study of its rights-of-way policies, procedures, and fees as a first step in achieving this goal. That study was presented to the City Council in workshop session on July 13, 2003. Study recommendations included the following: 1. Consider increasing permit fees to recoup City direct and indirect costs for managing the ROW. 2. Consider instituting a permit application fee. 3. Consider requiring all users of the ROW (including City Water, Sanitary Sewer, and Storm Sewer utilities) to obtain permits before working in the ROW. 4. Consider increasing franchise fees or instituting a privilege tax on utilities as allowed by State law. 5. Consider assessing a franchise fee on the City's water utility. 6. Consider automating permit issuance and inspection processes to expedite reviews, link inspections to issued permits, provide access to permit information online, mechanically route permits, receive i drawings electronically, and generate management reports. 7. Consider mapping permits issued to better monitor work in the ROW. i 8. Investigate the use of one automated system to manage all ROW management, accounting, and reporting needs. - 9. Develop procedures to ensure that the Street Maintenance Division is informed up front of all issued permits. 10. Require franchised utilities with blanket permits to pay at least an annual permit fee based on forecasted maintenance activities 11. Develop procedures to ensure that all executed franchise agreements include the same language in significant provisions (i.e. compensation, right to audit, reporting, etc.) as is currently done with Telecommunications franchises. 12. Review established procedures to ensure that utilities consistently conduct street cut repairs as required by permit conditions. 13. As part of the permit process, develop procedures to ensure that utilities are contacting the Oregon Utility Notification Center to verify location of existing facilities prior to commencement of work. 14. Consider establishing a Rights-of-Way Manager position, which would coordinate the City's ROW program and negotiate franchise agreements. Council expressed strong support for implementation of all of these recommendations, and staff has been proceeding accordingly. Budget Amendment #16 implements recommendation #14, which is key to achieving several other recommendations. The Human Resources Division has reviewed a proposed class specification and established a classification of Right of Way Program Coordinator in the Management/Professional series at salary range 52 ($39,972 to $53,568 per year). Budget Amendment #16 establishes this position in the Engineering Department and transfers appropriations to pay the costs of this position for the remainder of the current fiscal year. This position will be included in the FY 2004-05 Proposed Budget. OTHER ALTERNATIVES CONSIDERED Do not adopt Budget Amendment #16. Assign these responsibilities to existing staff, which would require a shifting of work programs which would probably result in other work not getting done. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Traffic and Transportation Goal 1 Improve traffic safety Goal 2 Improve traffic flow ATTACHMENT LIST Resolution, including Attachment A to Resolution C FISCAL NOTES i This amendment transfers $24,832 form the General Fund contingency to the Engineering Department. This i amount is partially offset by fee increases adopted earlier this year. Staff will be presenting other potential fee increases to Council later this fiscal year which would offset the remaining costs. i It'd AGENDA ITEM # S FOR AGENDA OF January 13, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION APPROVING BUDGET AMENDMENT #17 TO THE 2003- 04 BUDGET TO INCREASE APPROPRIATIONS FOR FUNDING OF ADDITIONAL INSPECTION COSTS ASSOCIATED WITH INCREASED BUILDING ACTIVITY PREPARED BY: Tom Imdieke DEPT HEAD OK _ CITY MGR OK ISSUE BEFORE THE COUNCIL Should the City Council approve Budget Amendment #17 to the FY 2003-04 Building Inspection budget to cover the additional costs associated with the increased building activity in the area. STAFF RECOMMENDATION Approve Budget Amendment #17 to the FY 2003-04 Building Inspection budget. INFORMATION SUMMARY The adopted budget for the Building Inspection Division was approved assuming a certain level of building activity would take place in this area. However, actual building activity since adoption of the budget has increased 13% when compared to the total number of building permits issued between July, 2002 and December, 2002. Also, the number of inspections has increased 18% during this same period. The majority of this increase was in residential construction, however, the Building Division is expecting a 2% increase in commercial construction in the City through the next fiscal year. In addition, the increased activity has developed a need for additional plans review as well. Because of this increased activity additional funding is needed to cover the increased costs in the areas of contracted services, part-time help, overtime, and other related materials and services items. The contracted services are for outside assistance for conducting the additional inspections rather than hiring additional City staff. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY [ N/A ATTACHMENT LIST i j Resolution adopting Budget Amendment #17 to the FY 2003-04 Adopted Budget. i FISCAL NOTES This action would transfer $98,500 from the contingency in the Building Fund to provide sufficient appropriations to cover the additional costs of inspection. AGENDA ITEM # FOR AGENDA OF January 13, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Tigard Beyond Tomorrow Vision 2003 Annual Report PREPARED BY: Liz Newton 1/ DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Receive the 2003 Annual Update on the Tigard Beyond Tomorrow Vision. STAFF RECOMMENDATION No action is necessary. This is an information item. INFORMATION SUMMARY The Tigard Beyond Tomorrow process has now completed its sixth year of working towards the community's long-term goals. The City, school district, and fire district have taken the lead in carrying out some of the action plan items. Other items have required the involvement of local businesses, non-profit agencies, volunteer groups, churches, and the community at large. Goals and activities in 2003 highlighted the following: • The introduction of the Focus on Tigard cable television program. • The continuation of partnerships with businesses and residents to prevent crimes and enhance safety. • The formation of the Tigard Youth Advisory Council. • The establishment of a street maintenance fee to help fund street maintenance. • • Construction of a new library. • Construction of park facilities at Bonita Park. A brief presentation to the Council on January 13 will summarize highlights of all six of the Tigard Beyond Tomorrow target areas: 1. Community Character and Quality of Life; 2. Growth and Growth Management; 3. Public Safety; 4. Schools and Education; 5. Transportation and Traffic; and 6. Urban and Public Services. A copy of the 2003 Progress Report is attached. The same report is available at City Hall or on the city's Website. A summary report will be inserted in the February Cityscape that goes out at the end of January. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Changes to Strategies and Action Plan items are highlighted in the 2003 Progress Report ATTACHMENT LIST • 2003 Progress Report FISCAL NOTES N/A B.d.lpaUel W\vision report eieAM 1 • Tigard Beyond Tomorrow 2003 Progress Report Dedicated to the = K memory of Mayor James E. Griffith and his passion for 4X R the youth of our a YOU WE WILL V, community -Ax 4rl- tit Mayor 9/12/20004~ through 11/28/2003 Supporters of the Tigard Skate Board Park Mayor Griffith reading to children during a Library Program Partnerships between citizens and local service providers continue to work well. (City of rgard, rgard-Tualatin School District, and Tualatin Valley Fire d Rescue) NINO y a a~aa rMdaYa`a a a ed the direction for our 2003 P to be the overall direction for our achieved by 1-017. a These pried Vision Task Force deve o ro ress Re 0' rinciples continue What will Tigard took like in 2( OrroW and goals to be unity, s vision statement. Ti and -Be and Tom community Following is our Comm report sections - community. Following for e 1l x 17 sheet of paper underlined is - - in ilia community s future m Process relies o . R it g s y Report is form atted for an ies O is language deleted and 'This mitted to on process change of the Tigard community. are con' vision umtY m ' Language indicating language added, special notes. VVe, as citizens iven through this on-going 'r Bold italicized lettering indicates agreement with the direction pation and coordinated actions by the comet's decision su oiled by coordinated and efficient public services. i hour 1997. Residents, citizen involvement and p d throng ether to determine PP in the fail of 1996 an safe dynamic community their share. Tigard comm unity roue leaders volunteered to work together a process Tigard is a stable and recipients pay onsibility to t ened in the vision Funding for services is rv understand their resp A remarkable event happ business people, and community g and Beyond Tomorrowiheytementing that ices and 4 govetn s for imp ` ant ionals, the name "Tigard Public Sem profess s future. Adopting Then they identified the resource what should be the community ' Citizens are educated about the cotmmunityess ro rantsfor life long s vision. or our commu. long that would define a of indviduals and organizations toward the community's tans. participate as es to access education p g Promoting through a partnership ear of working each citizen has in P w ; feted its sixth y in out some of the action p of Opportunities for citizens of all ages istrict and accepts the responsibility process has now Come taken the lead in rou s churches, an There are d variety uni recognizes and Beyond Tomorro rofit agencies, volunteer VOW The Tigard non-p svisionareality. put comet tY for the term g art is makicarrying oats. The City, Fire District and School D have a r community' teaming. responsibility g orting quality education. an d take Other plans have required the person and Of anizabon that takes p ortant to revisit and supp are involved Every person and org the at large. dated during -000. Periodically to modify or adjust the community and Beyond Tomorrow were last up Small and local businesses thrive. Business owners 0111 with the community to unit .11 work goals for Tig suggestions ' encourages access to these by future to ensure it is still valid and offer the opP ortunity aces and natural features' The major Vision Task Force t share comments and impacts their businesses have on the Comm ) • ct open Spaces vailable for out community. the direction for the communitys d. The citizen-based ortum Y e a in the Cityscape. value "to resp ortunities are lions have change direction where situa 2004 All citizens will have the opP A community d recreational again update the Vision during which will be published the end of May citizens. Many leisure time an and protect Tigard's individual identity- quality b a city-wide survey opp ihroug , ether to Promote . - - ' All of these elements w'or ° of life. action plans veil ► mmtcsd.a weon -k 1*1'" lamentation of the enclosed goals and can ► get involved IMP These steps are essential to erpanrecu that r area of & how or update to the whole "Sion r . u are interested in a p I to create What is the next step with a maj f the organizations listed below. ,()04 along too occur during - effeueSt more information from one future. oYO ' BI and Tomorrow continue a call and req the vision work, Please g Rescue ~+K Tualatin Valley Fire & Tig -0665 SW Blanton Street arcllTualatin school District 1 SW Sandberg Aloha, OR 97007 649-8577 u au~aN city Of Tigard 6960 Road Phone'. (503) 64 cmw+~, % Hall Blvd Tigard. OR 97233 13125 5 20 1620 hn1/uv1v'uv.n'fr.com e:1~03) b Tigard. Oregon 97223 Phon onus ~ 503) verall community, but Phone. 503) 639-4171 hn i(rcaw.ttsdki' In the next several TDD: I^031681''772 develop a direction for the o ort^ The Vision Task Force didn't just c target area and the htip:! wuun ci tigard onus n on 2003 veto ed direction tfor each of the six areas of review' as noted in the above graph ♦Vhat is in this reP statements activity and achievements in each sPecih de p the reader will find in et areas are seen above pages, ts. The six tang 90a adjustments to the LEGiBiLO STRIP 00 COdtR~eCtiOew'tlani S totes exP ore E! e CITY ondlomorrow of Vile {reviewed astb isSfOwinSa"andCitystaame araBey & Quality tie continuous volunteer PtoS business°µ°e~ dheld>1ua~ am aryl auriietho otion. Th tot. ev w 1aM tip find T Caraeter 5~ all to ~en COmraunicauddivetsePop", ts. S1ted°wcesstulentszanavolunteersPvbe to Comr°°nilY 2~~3 Pragress in o mead busy an w volun beT of suM it than ath d ~e nc t step 4 o a~ont° s tvelcomi rail "'tin, n s acuviUesait 2 ~c downtown area ptoSiess was us to COVide inform d Lure coI'matet in yttne unicateettecuvely etf tcient rue tovidinS a ddiu°°altor fu 4tanasdto n ideotifted {°t as 55 A avethetstocotmi tiono{voluntc,` desire dbY p effottstoptepare cled' hmvevet, vorl bee ~~T ILSq new 'able al cant Communiryartt tecootdesflono 'al and c°ordinatinSpesuv w PR ; C onililY nut n vencitizeC mm~ity ~;ry- ~CiR u cc and a volvementtsciti~ndn ddttou8lt - i Taencou`dnevvcamtu and TheB~ aactivities1° So4osalsarealiry- was ban a od dm rc an;mixe non, an wnerseth MEI,INES Comt°"t"CauononTiSyrd wasPttedtoallCitydCpto ev:eb ate~ept u unity. In itithasbeenm Lcer recoS°1 su%Ciency• o ' as events m cse 4 TI Focus distribu w feauttes s vccb 5t e1LCers. atsr4ilit andvto~ cialseli-lay n lead [sAiP d;tecioac ve fundinStO L°gtat°' planwas ddne eCity tl0a loth to nia dhnan sUO S Ilea[ are OnS°in8 8 ommtmt~eCi~ conitie p03.visitsmonh 'Diree involved m Volun rap trot chm°ve wet et Area disp ecomtnuni efined,P ton w;thaP4 ts.vvlu ;n5ue torch hasad Lp.N vents TigstdC`ti widedectsvolunectse o to even ilie bla oint munity ~N rem 49 per aith commitmty su44° `u uin8 pnanuts S an d res;denu of is seen as a' focal Plbe CiS°td COm ACTT d annouactme ms ev of mediums oust and as of $ep 30 825 to 34,5 levision, pa8 a increased from . etinbs an hoot a van cablt It Pat eor ,,t ,ty Ctl W owners, Suva area lemented me ds tot City }ocauons NO a ers. websiteTeam meetin6d ' pnboin6 ;ple wu own and is bang tmP VE Melt ug o verve and 0000% itY ev mud, de e1 po meet. a The ki°sks a t etatl store{, Citizen t°` 1 ntowu U;an-itittl ST ,T of the posted in t°u} news P suts.~~ odow ON allaspecu as,ftnscSOShareintatmamatµithctuztn dothacommUn aonillevvtiontoo eb Comm' Biota muu;cationabout keg., , t Cinscices- 0001ng Cstaulishe u . aesthetics• way ic for Cornet DAL 11 1mPY05 bu$locss. i Devclop s s le S voluntn 1" l aYrail eable {QCdis~naution of il = in3063 an to v features community rs City 5e[vice .s. auo bons 'vice terse iocCttyscu vii citincludedadditiaddiag °a tansfortarSe ail u cri N ed, a otco ° C til t°e i ' an increasin'1 d` ref N tubers ues,villbe Communicate 2004 utiliz nd comet°ut< nycyh°° cntoPPornuu e onSoint t4ao frequandde elopntC°L stab a°d aun Corn- love a atene valenet tools to teach #11Ctt>ve°mvotond1Q,C&Caae sibilityto ecn ication eastin8 veto's, addition, coups futancial bY{ovid.~SUn°S au,P{OVndmS ~t comet°n broad cone Ccts. in to cilil-cli eeatioMccS fs~oiizcd lnvesti ate o{Cable ctors Tess toy > of theusmm Conne oin8 City Pted in{ormati°B°ul1D{ountainadseMCes. in pr'gams one avysiety of to unity issue} a u1a`na the etfectivenes scu e C Is t its on OnP prese° motions °nth0 ous ei t° rt dy ed and reform R ded 1r e C -pf kol- ondvan ack was infotma up tat 2003 am, for input bn gaPtoSm° i Exam. we b a unicati ntoo t facilities, et comet itatutt intormatO -itizeas p M rob'tmtu°in8 VemenuProtP opal buj~lti°Sw y anon ication leases and tt'tttsrupeto The 14"N.1 OnTibardP ttalimpTO to housmS tan a{{ordablcbous ~ water sop y' ote{{ectiverwo atan un Focus ate the niec ContiaeQro eth oint 2003. rodactions oo peca en'so 2l gval° effeciv s°f { Q°S 'ducationalP Li n loon ntotceman e Uubotng rain None xa arks, long-1c, de eetinSs} accessible. Bull N OY p P tannin ILI, toasej~used• ststudY t° dnew Cn oin volun ntownP 100 'I doN ake Cp°ncil meetinS for C. isting art code, ter cad, entl°use pngainS comtuU Continue tom csidenuef oduniues. packet V,), 0-! o n § f 5P°nSOt kunU3 oR volunteer oP4 ouncil decisions in a varieq' Of x' asticipationihtoug tesidente~evvCitizens tilt and ubllcp Update mimic tionofC p on lot govet°Rt a1 ncou[age education. ve co rograms 0 lmpto' E 3} itY and fanuats. education P acrLSS;bil Its o{ Develop c°iumu°itv d [e u stdam ~ ms m' its services, lo cal ovtttuu er -_,twees. Contact°`c Uon tans. cammun o- community character & Quality of Life -continued pgOGgESS DETAILS 10 TIMELINES today activities anda Men ACTION PLAN Volunteers were involved in day- STRATEGY If current volunteer opporhu°tics. Ongoing 004 provided special assistance to maintain the Butterfly > Maintain an inventory ar is p ri1 a and the Sorg Rhododei ulion Garden. A you Boardvwe[ visory service GOAL l) Keep current volunteer program healthy and nsor fo r tar e v i ee ev in eat Council and a park and Recreatipn Ad" community Seotemlxr and clO formed. Youth volunteers also provided several youth an Vottmteerism the effectiveness of active. Ongoing pT0}eCts and these projects also p ql) City will maximize lisp the greatest jo. Con Ongoing to serve in a leadershi rota Youth court is now irit to accomp > Maintain a Volunteerism Program for students. opport unity p i C'in'stape to facilitate the an Volunteer program ~ for ourepmmu~tyheld in Tigard and court ordered volunteer service foryouth thevolunteer sp new eo le 2U04 Continue to use is dinated b staff Add new volunteers and rack bcin Coor o how m roved Tigard's Transpartation Growth volunteer. Ongoing The State aPP Grant request for downtown ro posed by the Management (TGh1} A for long-term f work needs to befinalizedan a o Lions and °PP°~ities P i Consider financing p review improvements. The scope to l) Work p TCBDA (e.g., Economic Improvement District). resources that ongoing rev consultant selected. roactively with TCBD planning and engineering Central Business District (CBD) planning, r Determine levels of city # 1) Provide open nes to work can be utilized by the TCBDA. businesses members of the Downtown Task force met with the Council proactively with Tigard Central Business roved the District Association (TCBDA) Ongoing Mar and property owners and citizens of Tigard to port the TCBDA mission twits in 2003. On ch 25, C Task F aPP recommendation by the Downtown Task Force for a design rail , set the course for the future of the central lotions for the Cenral i Review zoning code -how does it sup280} Ongoing business district 2) Monitor City's regu statement. " h design criteria 2802 On ,Din plan of the Commutes Rail Stafion. Trihtet has stated they Cmuter Business District. i "Court" family-oriented business throug finds = 20 Com feted plan to use this design for all ne date in 2004 to focus stations > Explore grant Programs andlor matching Council has designated a meeting > w/ODOTre:99~Vwidening&affects ongoing strate is lannin fprtrans ortationneedsthrou outd,eCi . long-term strategy An application for Community Development Block Gram i Develop 2002004 ed Ifa twould on CBD. octal improvements (e.g. "Welcome to Funds has been submitt. Lincoln proved, and this gran > Develop "gateway p 28032005 construct a sidewalk between of the Faano S. ets 3) Develop strategies for public improvements in Tigard„). theme, 2803 On Din The Grant/Main and Hall Boulevard segments ss n daNn~~ n spa igazd's central business district area (this area > install special street-lighting fixtures reflecting Creek Trail are scheduled for 2004 Blain adjacent areas. > Showcase Fan°o Creek Park' use as a connection to the Ongoing sponsored community and the Tree and Blast, theta community . Ongoing rooms. Tigard Blast, Trick or Treat Downtown, includ es Street) and > Install public rest is Ongoing Lighting Festivity. Dint Develop pedestriansfbicydecomectivity. district 1 Ira i Establish an a area in the central busincs and Community events, as a focal p On otn public g Ongoing Special Tigard events in ties 2003 i Trick nc or Tluded Korean War for > f the above with T oB~ ouncil's philosophy. Commemorative activi, Bio coordinate 311o dNay Rose events to carry Ongoing Lighting Festivity , event i Consider new City based events rather than Tigard Blast, Tree it developed for City i Encourage adding more conununitl'- Theatre productions, OI ~a SOLV evems, The 2003 Maintain philosophy Lion, Community Even" sponsorship. "destination' events (e. g., Balloon Festival). w+~a' 290 2004 Make a Difference Day establishes lloon Festival was canceled duanentorso p liar f wed #U Develop overall approach for sponsoring i Create a resource Ba directory identi in individuals with their ermission who plannin balance community events that g impediments; it new p among popular or traditional stan ding events, Could give advice to new event tanners on howtp tan a and it is anticipated that the Balloon Festival will retum,n requests for support of new events and commute mtv e'ent June 2004. limited City resources. prawn Supreme Court in 2002. 1OCeed by working will, the State Legislature in 2003. • = Measure 1 vv as overtumof Oregon Cities to determine how to p Tigard will work with League • Community Character & Quality of Life - continued PRO DE LS TIMELINES GRESS TAILS the oalteadto ACTION PLAN 2&03 2004 The Tigard Skate Park Task Force Hal given try after the raised STRATEGY site a skate park at the Tigard City GOAL an understandable, step-by-step process > Develop "horv to"packets for event organizers to assist event 2) Develop planning and coordination. consider riders for Ongoing new park f library acilities. In opens and funaddition,ds are once the new library opens, > Evaluate City insurance umbrella policy; to construct the skate to assist event volunteers. sanctioned events. Ongoing there maybe other City-owned sites in the central-Tigard considered for events such as the Tigard Encourage events, such as Tigard Farmer's Market and Tigard area that might be Partner's Market should the Market need to relocate in the Blast, to be centrally located in the Central Business District area. furore. NIA p21 0n-going com i Council developed philosophy for City events in 1998. This was NIA ortals to downtown were artwork at the p groups is needed events are See Action Plan notes. not identified as a criterion or consideration of funding for2802 2004 Sprepared. uggesti°ns Revforiew by the downtown the o als Planning owns fficiey financially self-sufficient long-term. , Develop communi a lieventst of. methods for dedication or acquisition of open 2004 and funding identified if the portal a[work is to become a 1) Balance development and aesthetic needs. space. and to give the community ~3 reality. A City staff member represents City is to d at ART Community Aesthetics Consider design of portal areas into l Tigard landscaping (Art Resources of Tigazd) meetings. qualities ART is developing a gill) Identify projects and activities designed a more defined entrance (e.g.. special srgnage, competition was held for a mrual desrgn which who ned aesthetic themes, etc.). website. A comp to promote and enhance will be located downtown. A conceptual mural design was cse defined in valued by those live and work , Support a "community arts' zenst of City staff, Tigard-Tualatin O°gp1°g selected in 2003. In nto x, funding nedsro a pan ctified. 11c Tigard School District staff, and citizens for acquisition and display and Task Force isreviewineP 1 construction of community art projects. Downtown with the Commuter tail Station. QUESTIONS OR COMhfENTs7 please contaCt the following staff person: Cathy Wheatley, City Recorder, 503-639-4171 ext. 2410 - e-mail cathy(i ci.tigard.orms For the V] s' Task Force: Should a goal be developed that considers the demographic information indieatmg char the City of Tigardis becoming an increasingfv diverse community (ages, cultures, ecarortticsituation,.educarion. stills, abilities, etc.)? land OCr°W All developrne^i me housin8 era Beyond It° aoageme°t with residential uusingseinasid µ sico P eted, SeSD~ that W eat. especially .be 8 Bull Mp"eloped a Paz involved in The GrOWth & r'r0 t2~03 vroora has been Set" D0 elopm," ,e ana Pl e ~St) continues be adivcly lot in the The pubbc e%Suon . 4lanne Th Considerable Stalled errttit fees. a Bull htpll^t 1.11%T001111 ew and established use standards rlov"tat on plan. S~ of the e r'• DE n A ui ypd P{0vid ers by onseltia ptionopUOU of tha 11 itiated a omm°tie about dm d livabia a1a dable housing for the p with tions• character an lotion a effective d otfier civic or antra LINES City Count nt u standal Pof the C ncem diverse an theiIS hare.isLaan active two d bccom etce an TIME at the while PSOtecting s to maintain f St Ices pay of Tigazd the Chamber °f Cotton pn oin DeveloPme articularlY c %stern ANS code. Counoilm. is lion city ortunihes to ?+H„" s • P address t statement' modated 4`° Boundary- Recipients O dt is accom to sector try and OUT econdYle radvantaSe of oPP AGTI©N pig issues ari d adopted the and mTrgar . cti°n tanduds Grnw na $ Ufi se %rety, es and soPP an Growth bonus ptOVi td continues to 00 a ancouraB aitlrin Tiger tit °ur c out region ment The C LY lt^s cons^u a1 area accessh Ttga Th city Ecri . tant p bout issues in sectio plan, Centel 00 ns nal develop which includes s and uanu bcstrian Path t tva e n e in revden ao usagedla an turnsocar ducated a 2004.2005 o s b n eenSqumea a i~te ad neighborhoods• Y to analyze co dopeu spac ee n Of b^tg ~ let, Caztt d Services ase Arses e 1Mcit are citiu T~TEG it sections concern Butt design of n iP° ato e W d tee e ~lbusines tegr°^al.-sues. cocesg - S mentc0 Th 1nB1 ide lot andmodfydevelopation totection to as' r apt me cone } _.,nn420~ yn6t10 epveenHaleswd sidpatme'10^ tewace, ana part!ctpa0i~deCiswnLnalO^ tview taCepreserv andP wc,de om 8et~»~~°°"" 19 n mtrci ate GG ~L le 1) inte grate open sp ands. y Evaluate ipclude natural to at nab ea acCe natural ftattue 1 area o constmcnon b Tua+a{m Ba n d protect oP SP of nevv design ace iswotStIIegUl ons to preserve ar' odated wtu into stand faciftties neemofisore an n that includes s it bT wa and natum een uaccomS° and►tvab di u e to P csig ace Goal ^ s co a d en sp wth ctet tY #1)GtO tot gthe ebaraal» le ptovrdtn8 amend to op natural at ptotecu^ d open space r motes connectivity 141,\ gtccoways, and nb andestabhshed areas that Pro entan standards eecaluau Bell COMA community. entdesip ways, and access. 7.o04- 5 'r kvoice ail` mown. The Olt the and 10Plem ace, Sreen 200 as ensP The Downtown the Do entF.eP xed Bull ns through 2) Develop totect op utentldesrbn oing mt. cinve Vice Poblicdsfot ndtot"en~°ra preserve d ease uatedeveloP Dug inftas Pu Facditics a the natuml at ess tot ade4 odate Mountain ctute needs a Public PT°t inftll, evaluates inftasW of the concept Plans for acco velop lvlountaiconsidercdas P ansion atlas' nsitit \Vi11be wdt unda4' exp is one 0009 y De 1ea' tNCture needs t°t BO y > valuate Off n and creased d 1104 Urban GT0 a lot developalso ' ° yNa in can 50 give redevelop 1103• esses larg a< d densities and atible area when C°de adds ehenseeC ?10 ft11, inccease to allow comp Butt Tlo°^tain b the I teuo lete r Cunent of the Comer evelop^1ents• in pytner e, r 3)Cteatein ohctes dan' occtusdttoug Com updates to large,°ith T an ualatin 4otea open Spa, i redeveloop nation of funne growth commercial zoning" you considecauon the ling accom y Consider otUrban Growth The City is `lau ons to Preserve ~sw n,,4' » e%pansion ningPSpCess. Goal 4 Lego natural areas. wingYeat' tan °ing sand totlo ) concept P Ong gteenwaY lan for the ion p C Ordinance the impacts of increased Carr`i over act enacted a PattS SD ~ of the Bu11 areas from Ongoing Count,; has with adoption e~ecfxvc y Protect natural resource ates the \Vash'tngton and can' that will beco rxauon 41an growth' cnt that intomis Owing ivtountain Ann ' educational Clem to collect andh°sopt,ate Pall' y ptovidt all pails financing' Set the CouSSDCS) tOr theµPP in d" tlrban w1ctn D velop, op um^cmporattd lands I GI 'd, Been 0 ement - continued ESS DETAILS Of Man inventory Growth M g ELINES PROG The rce con ou The Downtown and Growth & TIM Downtown Task Fo PLAN Ongoing improvemen and through d streetscape standards ACTION pedestrian edestrian in Qre will be considering planning giant. process for design STRATEGY eat i Address pedestrianissues Town Center. as part of a State plart. The Task Force went Through Council adopted station. standards for a commuter Tail GOAL 4) Address the Tigard T°an Center and the ar2_aee4 forwarded 10 TO"I t. that process designated as Cortidors in the 2040 Growth plan. Com lete the standards and a planning p going through land a etc.. for the the 'The Task Force is . us Ongoing will consider redevelopment ment of existing industrial land uses in pota in developing educational s, is Consider redevelop Mew is the lead agency with Metro to educate inhale ongoing programs. The city is working Town Center. educates the plan' Plan. On- ublic about the 20400 of Regional Center with potential y f rovide an educational element that informs and )n;bated with adep rough meetlogs public. ongoing going education licabonconference' s and educates the developers and pre-app Provide an educational element that inform Nmv action plan. 008 env av nnmemus and growttr issues associated public. on 5) Address planning to address Re tonal Centel s 3006.2 Annexation Plan Citin rvscaPe•F°c>u Bull Mountain Regional Center. firndio TO, fans 2003.2004 s developed answer sheets). widr the Reg Con -der education prograrr il)SA)signed needs infrastructure . Ti aid , and question &c targets education problam 3n OfB Bull g Services Agreement provide re ardin annexation of Bu11 9ngg Com lete Tigard Urban under what effective February 2003. Does not include aftll 1) Adopt cntena that outlines when ountandai will Mountain- services. 42) Urban services arc p growth Waivers of Remonstrance are collected with h annexations rovided to all c-rcumstances areas on Bull Mn scent to City limits. annex. ofsewzrs ongoing for new developments adjacent c-tizens wtthm Trgard's urban their et annexation waivers for provision boundary and recipients of sere-ces Pay 2003-2004 The Bull hlounia-n Aanexation Plan addresses Bxpandability to acce tance of ublic facre't. 'a strategy 10, Metzger vs-l1 share- to Bull Mountain. Developing general am . 2803 20 4 seas;TUSAindurated o reeme W; with tiCool' omsat facilities establishes under what anincotporated create ag may use to conditions City ru ram aimed at nc 'cc u mers and 20_05 be considered in the future'atTltthB CoM cil m educat-on p g -2006 Anne xat-on Plan is ate provide targeted Trip . County that allows rovisian of 2005 er residents about Specific htetzger areas X006 proceed with annexation of Metzger- ate htetzg 2005 ate Adopt a plan to educ y Reach agreement including police service and tonvtsaon of sewzrs services with \Vash. p annexation to Tigar d. City Fxpa for 4 d ab t annexation waivers c , Expand ability toge 2004.2005 der what to Metzger. boundary. ill Create agreement County that f aciblies. tin Ring City determined its ultimate services conditions City will acccpt County 280•t Com lete addressing this strategy' ~owt}~-gotxtAary`a"n~-err. annevatre"° 4C~71D11'11 Z 1 KII' continued SS DETAILS ment ' PROGRE program adopted and posted Growth & Growth Manage TIMELINES Tigard Aff°rdable Housing fired in ANON PLAN Ongoing on City vvtbsite. on affordable housing fated with Local cable program e conuuum tY dialogue on issues ass oc Ongoing September. Y onti cks press housing blt a on 6 connections; 'r 5TRATEG Start I'd special needs service azd citizens able housing. t0 [ includin Cityscapaartises. Distributed Ayers and posters to educate Tig afford g GOAL Implement a program Devt"Pi bas affordable or outreach Q g ties, ofeach toed of anizations. Ongoing of aH°r~ ce of affordable housing. staking oPP° community s and online listing Partnerships for advocacy for about the imF°rtanreleases, P and Providers . on 'vital constitutes 43) parts its and churches, senior centc[s ion is working went of additional tin im➢lament outreach pfOgrant The Reg aired in develop o»sing presetvation°f affor citedbys a City and ongoing housing. on affordable h supp and to be better Local cable program meat fee encouraged and needs definition an ongoing Se it T. housing develop . the eommuiitY- The term affordable housing on Tigazd's housing Providers and mmun'0' information distributed to understand bytheco resouces that are available and the ongoing rog Public understands the subsidy online " website: City sends posted online. rocesstoaccessthem. IntormatiO housin D's placed °n the City ' s lica.Golub mittals- imple ment Council direction. 2 403 40 On oin s to rovide11 on a manag ed by non- ~ notice s available to providers tracks affordable housing rOVided to Metro. ro ram ro ram to "advertise' incentives. The City ore is p 2) Make incentive P g units. Ongoing profit providers. An annual rep affordable of affordable housing ~°p continue outreach p g units. will consider and new affordable housng owns is Task Force Track the number of existing 2004.07 The Din the Downtown Plan. • rehensive with develo housing code and Comp a ed by County s ZOning an 3) Review City, rovide maximum opP° vided 510,000 in fee relief by ° icies top Affordable housintdevelo should be considered merit of City Pro 10,00 s, owned an . merit plan. Ongoing MUM" Advocacy plan eol in , y for affordable hour olicies into study the Downtown R ment services. ide Housing the Cauntyw orate affordable hooiSyuare• and oche[ rofit entities' develop Housing 4) incorp Washinb urt Wash. Colin ty and other non-p City is a member of 20g}On~Oin Group. The otDowntown, y supp itsinTigard. Task F°ra. mixed use areas. Wash. County. and of subsidized tin aflordable housing the County ties between es to jointly provide nrisdictions to devalue rticipatts in Strengthen other local j City p' rid has been created- other Wash. county , Work with them understand the value otaffordable awl- 44 9%. l budget of Good grarus and help the county Affotdab)e uust f erating affordable housing. pr° and support natty contributes to oP housing. Vision AcuonNetwork an ~ City~' Homeless) Center. ation by landlords. Participate in the Fund. 2003-_OOd Neighbor( arlicip wide kff°rdable Housing at identify Discontinued due to lack of P I Develop resource brochues for distribution that X884 Good Neighbor Center provides services. ` i resourees. Tams aimed at commun ty ~g}1084 ices. im lament probrovidts sen' )HOMELESS - ; ~ ~ om lets Good Neighbor center p preventing homelessness, 544- y Com fete g ` haawk-fW& ~eirstlraF9rovide-ixfcten provide ~~stdbute-rek~irrg-e"re~nc-Y 9pgeirrg was prepared and Investigate tools to Ti azd cable presentation housing for HOMELESS • y_Arepare v feEi Focus on including emergency housing lieus++rg` gngeing produced tin off°rdable housing. idts strv+ces. . od Neighbor CenttrPro" r-~r 200 homeless Gu hoosirtg °nunlties to su ort a rt .tonal emtretncv 2003-'-0p4 New actin tan. Review n referraIresource center anizations develo s ` rolit or information and flit City. throuth community' `eathtr shelters . a Ian and sites for inclement r.EGtlse1-v" gWtP pRpGRE5S,DETp.ILS carclrable namiC, $ t . COntioUed iNES idetns providins to aid tnhdP t erne, T1M~' j' City cons Olt d'e int'me veloPtnea ?tan th Mapag crties map le sites for de inn System th & Grow PLAN men Onsoin8 bosnessesfmadopt sTisazdTtansPod$ elopt v Grow ACT1p businesses as do The recently ms nt standaz ono iCom le1C cessma erne ionalE mic ivcdftom provides ac~etedwsthReeslablishedeconomtc e input is rece Recently 4 ets and GY y Assut a devetop~ Develop t as y, uce removal SIT ~r codes as ongoing businesses. allbusinesses develop tMents, setain and assistlocal it new sm -tllx ,rites, e tecru van dlus GpAj, U Atuact• s fl bulletins prrnud tot vacations a encourag site plan, site kcal bu es to 200 2~ lntosmation allbusiaesses ate and assist hxplote tncen ~urtts subdivisions, sues omits, arsd sm t parr of our i cocoura a Onsotus P conditional use a ustmenu Las anirnpottan inT'bd. tine adj and iW) raancial tools to arutexauon, review, lot saalc4 eoeourag decoaomy lorenewf tostam devctugm ent lion was Prep an Ex land use partitions. Tisatd pty eµCIS. commun'ry r t c el e wr,ttpnmOte~ials on p Fce cable r ons°ins Cable V'C`~ ptoduced for TV d use p~~ messes Elan education ram on land use 4 On oin 1)p Deus nTi asdPtos able to aiwively r1 r Continue educatio ission nal toot i emcuve d onus e co is mma rt+ s la Buse Syesses stem. ~c web as an participate urrderstat' , Utilize l imhilci.tisas . rausethey ext.2x43 e-tna+ . J be 503 6391171 x, Comnsuniry Development Director, p~ffSi ?leasecont'a .IMllendry ONtTw Q~TlOT4S Olt C such ¢ilt¢r through and Tom1DYYOW have worked tOtoPreventctimesis d Beyond seNicc P{°vid ~erettsttiP ay.{eemen jiave aceived g R have aY safety d District dTVF~ Neb Pt{a 4 d Fitc City an s age T'g ublic Safety ublic nts,an p sSU V103 'o "e's and I townfvtetcha DeParanentanu{ways. rile Ciry' tn ZOOS Pm~gty e esident It CPTED. ESr?. v tool The P°c"costs in a evatieu ax u4~t¢s thtoughwil be uscd to dreg Teams)whtch eyes t° re uc rout 1Les once The 'o as Neighborho being a P fire. and uiiicationinttoduccd plot cY P , Ev erg olice, rogran' with coo, have {cpatedness dolls and onimunit} V P s citiuns enhance safety ding n ods and kC tUations coordinated Tigard' role cigencYRT a rant Cc m t ergen~` s . ices strvic a proactive with fen County wid CV m c so, se ublic satcty assist aced in ai d received a in e PRp G NN z"'.. l N~v .)~\V 04 efficient 4ubli 6usint otcler maP4 about 4 SSCS for their service particip Tig bofio° RESb t business, with educated it and tan unity ibtaty- eit neigh 1ltigh °nicallp ently ate well d Doman S {ovidersthsoug c°tmn d the i as cis in th EL ES ently t {011 out ti tbz city ana ovefall St~tenlea ' lay and do d businesses an ell c ice 4 d h out an list oth IN urt there at le website• D~reetioa lace live, P Citiuns an of themselves Public Safety travel to an citizens TIM C , are about it a available °n ctiveness d is a safe 4 ant Providcts. for tlu saten' COmrrtunitY clarions that i0N PLA Watch areas Ongoing \\eatot and it w11 ods to test eft Tig 01d Tigat agem onsibilities vestment tots regional P°P levels. T NS Ongoing 1e ing moth rant. include: d s and &to S°antok and tesp their ne alive im4act °f 5e{vices at desired AC Seigbbotho°d to ams Ongoing develop otthe Pro ast Yew ~lighazaio ided anet d th o ptotccting the g afely s of existing Watch P gt m{detstandin s held this P . N',- al lebonon, aches we rings oaddSi" onsibility to ntini{riiu ublic s tot existing h b b-cif inestam \Vatc to faros v haI-.as nterr°PudP Educauo°fornotion FComrnunashtontd uy otou Ce tot I in sue Dtee destu° T~G Y y Deleon of Acevt each 103. deliver? Stable funding PTO", al P Ongoing . Outr \V oughout the each daY• eighW ood watch areas. c tss n oven w and g lyeighbotho°d y mcasuit effe police Net box f these events if' - 'fv r - in{°mCation o n atesuto re n ne co~ectotivie aef N denu iv exisun6 sin additional u{ Ongoing t¢vita as and OAL t)geenefg Ptogfa1° pn6°1ng t,tvaluations sis% lc G \Vatch arras -initiated °f sccuti : busi Issas business Develop Watch4rogfam Numerous tot both and suggest chivy tesidcnls, ,access cab neighb0rh°ldiumoU°n for new ntw \VatchProgian's t veal weakn com{°em ovidcd in andsaftty {ovidtdon has conu° iccPtonders tive o(activt Ongoing Val #1)The been PT s have andsety oughcif" Ptogtam Educations Pvenoss ~pT n EDmfo ation d\Vatch > I ellecti' tovide's fin infotmotion opeStt a13tatrdtltatt N1~ ssfuUY enhanct d~ttghborhoo asutt atery 4 T QUghout the ?ear n"', ren biome cetu [a4°tsts, bnt nouited steps Oto cotN~+mi~i0o to Su e$ency services. ) Ex4 an ImPtemant C to tinPTED wtar Pub blic 111and use applications and Cal i - to me °n a onst feted Inc to mo enefflcien egmn r un Ong°ing resP and con ot. public safety ental City urns initialed and CO Ptevtn ticntal Ps s viewing dwtling C{mte toP r¢ctiv' cities t tan ThtoughEnvitonm nblic is edbYthe family a ways for (otESP. developed a plan eion dafftctiveP tam withtn° pngoing a3eting ification lhavt ompt lmPfemcntU P,eventrevent f icieul-- lemtntESPP{0 the City' tionwill beV`Gv ea cam liance~nncmetchaits andaiate1, and coil du~'Ciean ups, Tigard ` lmP is dttoeg teuca fits dowoow tatfai rmrn ma tacilitat 'vice, w Dastgn tCPTED) tails Vol se s anments) ham h to Dose to IESP) lap t dealing with 6 yea. Police sing {csPp°st Is. tes4 ni4aun safety proparltesPf°gram y incttastdemP Ongoing Of tht and inctea transients y ant Enhanced 5aft ncv {esPpASts to mulu.family tot the ESP. clean it? atio Glens ns with 4 and l ucting investigsiern 4LO to mPlOm dial with d emetg cond addresses itan ale of ftctt. to assist safety an mown merchants. Polio a dasshiII bity complexes. Educate d°w includin cabs a toblcros. for the Drain relate Prevention Program besin d ' 'r )DevelopSas carte ca. Sl cetbusines Public Safety - continued TIMELINES PROGRESS DETAILS ACTION PLANS Ongoing More than 10 partnerships have been formed with schools, Traffic GOAL Y Form partnership agreements to address issues . Ongoing neighborhoods and businesses. Examples are: ones); Traffic STRATEGY ic ing in School zones); Specifically address crime and public safety concerns and CF Tigard (to address speed unch , Develop partnership forms to be agreed to by partner and Team with Fowler and Twality Jr. High Schools (l time Q through partnerships. police to address concems. Good Neighbor Center, TriMet, St. > Establish criteria of responsibility for partner and police Ongoing & A with sWashis); to address issues. Ongoing Anthony's, Washington Square, Main Street Busrw`th Association, and numerous apartment complexes (dealing > Track number of agreements, success rate and results specific problems). > Ex 1 re new aRnershi s with Washin on uare Mall. On oin in anticipation of the Wash. Sgonswith th the Square annd Department is entering into discussions riearid staff a J City council to determine whether to op JJ storefront operation at the Mall. Working in the Tigard-Tualatin School District by TVn &R A has resulted with development of a fire setting Po icy school district to deal with kids prior to arson charges being ` . This includes measurable criteria brought against the child. mechanism for child evaluation and a P at the Fire through an arson education counseling program District. of Tigard as Education of citizens is targeted through the CTVF&R is very Ongoing requested (see comments under Ghldren)in the area of fire Education will be targeted to the residential and business active in the schools educating to parents too. Fire Safety education will be effectively promoted communities. On oin information home education 7 TVF&R will re-evaluate the business self-inspection g g safety with an eye to sending o has program focused on within the community. . Business self-inspections p gram and identi in hazardous materials sites. Service Officers existing Collin On oin Police has assigned g > Assi n staff to address KratTsti problem. (CSOS to coordinate taffiti removal citvivide• Reduce fear of crime throu h ,raftiti removal. ~gp; Police Department has updated fees and reduced the number > Contact departments with foundations. October 1 11 .204 of "grace' false alarms allowed from homes & bets is levied. olice 1) and Emergency Management service Done before a false alarm fee is nts for several special programs rm, stable funding Review Fire applying for and receiving gra an d LLEBG), #2) Develop long-te funding mechanisms already in use nationwide. (CERT, GREAT, Homeland Security, sources to ensure efficient, and staffing. Focus next year will be to conduct a uninterrupted public safety and technology' anerrs with foundations set emergency services. review nationally about how department' up that type of funding source. Fire District is controlling cost by moving their services out of Oregon city and increasing community education about fire which may reduce the need for service. A sprinkler law was ire sprinkler installation in certain types put into place to requ Fire Dist is of buildings (i.e., apartment compln`5 silent Eying efficencies also appl)ing for and receiving gra in,-malty and streanilinin messes. Public Safety - continued GOAL STRATEGY ACTION PLANS TIMELINES PROGRESS DETAILS #3) The community is trained and 1) Develop community-wide program to train citizens to i Educate citizens to be self-sufficient for the first 72 hours Ongoing Tigard has not been able to provide "staffing" to this strategy. prepared for emergencies. be self-sufficient for the first 72 hours after an after disaster strikes. During 2003, there has been emergency preparedness updates emergency event. > C-Oallt An placed on the City's web page and printed hand-out material available in the Tigard Public Library. In 2004, education of by citizens will receive more focus with % of a position being hoc } provided for emergency management training. The City has Develop sheFs win ge applied for and received a CERT Grant (Community y Emergency Response Teams). This money will be used to DeleFffliflO S r e ; train citizens to be better prepared to respond to emergency c a ide-_ sha o Aa'. (...`...eA ..r..m ..dr6 rF situations in our community. If a disaster delays Tigard's professional response partners, CERT members can assist SaSIOR - °.,e_:_l r u others in their neighborhood by applying the basic response training pregrarrF and organizational skills learned during training. If citizens Emergency Responders meet regularly to coordinate Ongoing are interested in this type of training, please contact Tigard emergency process updates & county-wide operational Public Works Department, coordination. The Action Plans changed under goal ) Coordinate Tigard emergency response providers. Axgeing City of Tigard staff and Tualatin Valley Fire and Rescue 3 reflect coordination with all rid participated in an Earthquake drill during the spring of 2003. Washington County emergency ceerdinateetXeae response providers to provide a more Ageing regional approach to addressing > Emergency Responders meet regularh to coordinate Ongoing emergencies. emergency process updates and operational coordination i Modify Tieard_s response plans based on exerciselreal 2001-M93 2005.06 life response experiences. i Conduct annual exercise of res onse programs Ongoing QUESTIONS OR COMMENTS? Please contact the following staff person: Bill Dickinson, Chief of Police, 503-718.2572 e-mail: chiefbill u ci.tigard.ocus or Ed Wegner, Tigard Emergency Manager/Public Works Director, 503-639-4171 est. 2595 e- mail: ed@ci.tigard.or.us or Mark MacDonald, Tualatin Valley Fire & Rescue, Battalion Chief, 503-271-1927 (pager) email macdonmfica fr.com i.f.V1f71L11 1 a 1 'Tigard Beyond Tomorrow SCh00IS and Educat° this ion [arRet aria be changed to "Youth and Education" X003. recommend that the name / The Schools and Education Action Commis 2003 Pro ress summa Youth Advisory Council whose s between the Citv, Tigard-Tualatin School District, service clubs and busafedsTualalin School District in made good partnership of s Youth Forum facilitated the formation of the Tigard students and ard'sYouth The Tig provide for existing fter school whether or not they That cooperation on the t lay Will p ded A omole education of u our mission is "To tmpotver, tmptove and connect the It net ~enogated feaguc PAL) stepped to to offer export the ~d quality public and private schools. Residents of ocan help 91 sty construction pr°jccts for new nireetion Statement ress on the t}voughout the District. In the coming year, ActivIbe d the imPa Ce of education and now they oon growth in the years to come. me owl+to a pand the rtan state and local funding options. Cube{ships earth businessand Prog sch~l and city facilities that can be made available for Tigard prag<arrr area residents have access stem, s have d through Pubtic accomm Tigard Middle School with the g dat, we children Pahl cos hool have stable understan funding aired a grovvth in the comm°ml?' ro rants atone community. otted through volunteers, local funding, and increased P will facilitate the identification of commtuun -the Tigar and mars nl ScnoocDi ct continue to Pus programs are important and are well supp Ivfayor s Youth Famna n s and activities. The City ment, p in for new education infrastruaa Y rP lifeloug leami g program . resources by sharing facilities, equip develo merit assists in pay g actively Partner in day o erations and other is to facilit ate the most p youth and government New ways to maximiu the community PROGRESS DETAILS schools and governmental entities in our community LINES a after school program was efficient delivery of services. TIDE X003. The program is ACTION PLANS of focal business Ongoing The PAL (Police Activities Lwgunab+e to introduced in the Middle Schools in Odo er - STRATEGY Continue to txplo[e the possibility geared toward middle school students who are financi allyter of PAL pot and Chap GOAL ortingi sponsoahip of clubs, athletic and recreational activities at participate in other activities and includes boils recreation i and ncipantson- are Tigard PAL P identify community resources for supp recreation activities. PAL 15 tamtual fee the ervi providers recreation and after all school levels. Focus busrn Ss s nsorshi son Ongoing through grants, and by t activities hosted wfor ith PAL govemrn other q o onunities for #l) Schools, City cot, and rovi ac3 oil oung people. underserved oath. aNci ation in leading o to the Friday \igt' to connect with area c I oo activity programs for y e ~.o)unteer p P also eligible to g r is looking sce successfully vty-bk ed s h - Continue to encourag \T1CA. PAL rovide a community club, athletic and recreation proams in middle schools. members at the Sherwood n and volunteers. togedter top-for young schools. Ongoing ecreation acuv+ly Program hi schools and elementary volunteers businesses for financial suppo people. gh Recruit senior citizens and other activity and recreatioo to for a ults. The Police dc classes hool coordinate and teach hobby, txP anding the After t Sfunds a Several district schools offer ngI+ish English l3 Gran classes. classes. Dtvtlo mniuured adult'voutfi connections Activities League lp•AL) in Ready'To Red County throw shout thz community' Program (offering ongoing C F Ti •bard Elemtntap'A rfrom ~1 ash+ogton hlD+stnct. to . . . Establish a trot C Schools through ommunity class offered grant from the ft Sc of oo chess club at the CitY ' s resources to provide after- after school education. interest classes for adois as well as program expanded Parenting library 000 sq c the existing ark, l Investigate Fundin g students. v'oun6 people) funds an 'k shool sports and activiq ' P ro6Hams for The Tigard try Council has authorized a l lot for use as a skate ofp all parking Oneomg lot at the current Cl q' mental agreement bctWtznthe pazking relocates to its new site in the summer investigate an interg°vern once the Ctry L&34 h the City Tigard-Tualatin School strict and the out coPzfrteiesUsed {prodded the Skate Park Task Force raises the funds for construction o resources availablttluoug reconstructschool P the ark). )Pursue existing rovide programs' and Tualatin I develop and the School District to p for recreation inc4udi_~ o=° 5 pROGR~SS PST AILS The oASls to increase. is to help tinned a classrooms Continuein to the schoo to szUnix% adOhsods ate underway ties den atlOn Cpn ELll~E5 ee( hours to a` s both btdn% t S d EdnC TIM " Steel 93 ptogxam skins. Et s and ac older stn Cbools `dn ongoint an tn vttheir leading. ihschoolptograel wh dents imp" voluntea mdelevs Itadtts ere old in mi ddle at alp g PLANS E9 to help tcachcts and more busrS pt ptoglwo cootie[ student,. sinin school eLOt incoming 6v and 4m ACT1~N s aining ongoing s A nun` rot mentor Young Y Increase volu (xvi at each school for tt tutor and INK leaders at at H at d aent~ sosetvt as mo RE ST Tf Ci ctiviucs. ongoing it L h School So atunenP s coordinate 4A tovid stude a Jett coordinators ongoing schools tin vely • H`g a(d police dent s progress Ti cadets tespecu s at peP ottteachers,P enks. SuPpottvolun o{VOonteels. students. g 1 stu P dies for tdtnation work with Y°uug definite time g 6" grader are individua Ti g and litg p AL 1) Use volunteers to p Orton and coo denu I° vowed with a ongoing auough tamp, to mentor tfo so (y t°g Opp Use c', tn b in day Vol h feet pro A for all summer High teachers .c eed an d tonne hies tot 91111 addiu nal team Osage parents to t and support 1005 an Enco moment Tigard anexPan ded v oluntter P` at ,eek added 4s gra e Ti azap°latinscho°ls ttairimg a" #I)Educaa°ua T frame tom A as tun asr to °pz Coordinate tecrur ' 2! students in g tars, lions Im ChaAct School continues mto It Mimmity d volunt is, site( school options mtntot ro school, w usingt~c a be maxmtue c. wle I ditional Charter The t ilTCli ool ear. one day a at au Explore ARE GRp AT c 003 -I00A sch am operates et schoo{ pTO~°e IpAL) some poll e Activiti ~ t hinds f Ex and D f eheAIt AfteT(te(e on'0 , 1sb s sponsors bOo ento"T scb ate schoolLtbrarXY oing volunteers. middle ont iddle and elem m r4: clubs at The City facilities on ewo Tigard High. trait 10 1 and ci otters ° club at Middle School. schoo .hmtnt teazational and C l o t h e s closet c O U n c a s f o to 04 medical and .him, using e r e int home at theit assistan r stritces Ceti `c E zdule too ff oni dThe ~a°n, C°mmuu` rte i , t attord the items °r n cte a rams for the comet household extendeS Y ans4uat laall~ and remedial plot provide coshing. mike s ~Vashana otdisuicttacilities' Ongoing ices tot fa conducted f° vviso ~ Youth Ad llec ire the use orr m the dental ski tot otha Plot' hots Titc Tigard co )Max{m d so dents vided nt a families. yen and ea end an to sin don t 4 , thatPro the end of the families 5zlto unity volesistants shoe drive d baskets for drive at th Encoutate c mu ity tEo~ to PtOV ddressbatr tdz leis to rte CI°thes Clo a ongoing provide ..~ampeyve mbrs CazingCOU` outces to Ties {ordistnbutionbY to address f outside res zg0 blankets a5 tomb in Tun ~ glaws e nunity resources in need ° cess. Its, communicate oRUn over . Council w a YO scholastic sac of orm mints o(the in need. ~av'iso(y Ti aid s additions m With coin success. partner h a vartzty all set aid Youth • e lives of t lung etas to ensure sdretas<o d to a The Tig and connect t sea on recto the commuub and student n to asst i° nze to tocu titin School hoot imPfOVt. the mtmbets a invOlve you rhddle to assist studznts eels to atTvvafi~` L ACT sc d ad°pledan .n withthei( teach ?A) dents tomnuntt`' volunteers League College stn . it connecu' end ' wivM art by an The J riot Achtecem The Police . tttd gdvysoor }oath effort Tigard c. h school iddte SchOO1 are stact to the in as tesour otsubjects p~ 2003 probKams at al basin ss leader` settise on a wide v m cams and actn'iti icnfum dull ithintemship to Loc theite:4 nentthtu to provide Cliff: to le Young A w Continues ea c w cost res°uttts oiled es to mg Councilshlringvoudrto tm Tht u std or Oago a e f ibtatian behvezn fit tsts tort idenuh' and tOVtde un4 and to em wet adult Q Yount ' Oarteth ntcetings lone. s zctal some Prtuting with Protramsthatcan4 zsszsan and The CITYQJheschools rov'idin e ortunities rogtams ktolocal Win 1edia P statf mentorsht4 p CAUnttits and the school oi the strtp nes to spec 0,zomg sup? °A ossibiliq' of 4 sot mentorship ottuni oPP ensue oP4 entotc -i hpOUth thtarY f ibrarian Pu Iu.trrct is evaluating tOgrams i Actively Put colleges. r coups about in nct p School business group l toctams~ City' to costar .003 z businesszs and suuetuted with iculum olstudents strvicestotl work letrie If disttid cuff h scho Actively .tfUrnskbr+ Come nit jobs tot - Onastaining ,00+ vocau nCIAand be and resources oven tams ow creates sum positions otential fo( complementary PrOg velOp Pa%d tnan ommuutty 11Examinethe.P tovidz Div Ctty 1 disuttt t° ? within the ovemment schoo 93)S chools and city g et to nyximizz and sen'ices- etfectiv Ci work doge op altemanst efficiencies anddt pt. suP4°rt o ions Fr~.v`y1' a ~ i ~~u ued PROGRESS D$TAgL 1adY to co [H card Cpntlil have be 1 District n' and Action 5c d Education - TIMEI,INES and School Disuict Schoo Task Voice to the 11001S an -me Ciq s construction projectile vision rt S lbe District to 5Cn'e on l District COn Within 2 Yt members comm~ue , Yo uth F and now P inYear n Y to i, ACTION a Mayor s The and School econr K ce.ln s Su rt efforts to I e dCntial and committees, Counci City l. aintenan gram: t a m Y onl Advisory +us faaTah uthpto 1. RA AEG all new consun Within Z Yeats Co~th afacility tht chools at 4ie state level during ST ment mx on Ongoing explore YS to spar identify uea for y° will promote the develop for schools a to s Ong the Ctty es that l commercial) d donate ovem that focus willktbe change s in legislation tC into meat the GOAL it the t) support Policy chto Pic, de ade9°ate schoo Provide ta x incentive peTantm bcV%ctn g ; Efforts to in ct's ability to P . and planners we •e unsucccsstul. d roject upda ; about liciesvr-perm Distti Itm Kllai ocoptopets, sTesheon insetted a bon P wholecomm t date aas #4) Governmentpo 1 p. rietto facilities. School Disuict iltl~ 03 to infomr theln 1003 ilk, that CP vvebp page -it agencies, schools, ice in 2 coon projects. The Distri Tigard_Tuala .iltcattdmaximizethe 2p03 newslet5 on ttie consuu a Oregonian. rams and bond chool Pr°K is for Prepare for grw . i0vides students. w;tyt the progress sections of ill s develop quality of se[vtcts it P e information to zoned about will unity e Diststc broader min s to shay sand successes inserted plat 1 ed co gz elopefYectivewag f u coming year, school ptogtam includes h about web Dis hc f lement aprograS° eneral cinze tY. of formats. ntunication cool uncuon. e cc mmnicahon d e he amdm4 K varterY n10µa television an a t ve tw err p icipate vtloP tools to using a wide a' c0m effective o"-- citizens t° t meS mber i n the use d city comSc 01 tioncams tool for efl'ec ommuni intludi clubi to o- t) School officials de' pcvelo interested . local media an hools and the The City of Tigard refers District staff a°d Board ective tw to us. about school pt°g ides. bet of Comme[ce and local service tits ensure efE ntunication inanit y bepv een the s r DPP°rltm needs, volunteer PP° 45 School districtsto die entire enhance com the broader com Ongoing voluntee the Chem t P rogra°u. ° tart)' Hess of Dtstnc wbo regn way communication tov. ing and successes w outs sae the as members of unity by tegnlatly P Ding promote aware titan l0u students ortuniiles inside and Ong d related issues. ent wdtr the and student success Club includes mote schoo The District ls for mote volunteer DPP Tigard High's l eY ni service activities. Po an information about school pro y edu area d implement a classroom. d se district rvice clubs to promote s spa velop an ortun itits for int'olvtart it make unity a anon classes. pursue DPP artici alt in comma ce available aril to promote e[ce an er ea zee (PAL) to holbdatt~r volunte I School officials de and in chamber of Comm arts needs, ' ThC School 1)"u" e to hold cotton Activities L g holiday rs. school welea ouueach m9 am commo ns isuict profit Cummunit? Cothg a police A diein Community g schools with vout awareness of D d student successes nvides space for and program velop s in area be volunteer ism oPPptLU°itits an of community also 1, togtam classe will tncd listing Is or an' school and P bolds arcntin ~ppq bet Ile made the schools. comb ton coon during - an and disuibute a c available at schoo ~g}pu .Din --hin s Month Fonun f that ar community city and hool aaltueS that op One focus of e th t fagot sc Devel ams munsty education profit me interest ~n~p1ng ams and activities rotuam pf ovidetsto aeterm to riate a list of e available com , facilities . I or city' {while s as a available for youth Pt°Kt rotnot facihp 11 School offic 1, held in school es to d e Contact xsea 9 schoo a city and school [ams m s stem so il+ unity program avanerY°{ to tdu",c p holdin' to I menta Y tion about comrn ~ggtdt g°ing ► urage its of al ges community Develop ansharC inIforma facilities #6 schools enco a opPpt1ttnides for citize ams and ctn' Continue for lift-long distiict can d cs dinate facility ar in all schoo f"Ini oration Profit officials coor schedules access td and city aximize rams oppottumues for ate . to share e4°tP rntanmmtvity to leaming• 1 School an . °PP°rtmnities s Cttm;pment schedules to ti to Cv aW ;zees for the m to access education pt°g K12 Or u citizens to creatt addtuonal opoPortu S a aon it ttsd access educational ti3~31 tf10b e-mail sstazkh Susan Stark l1a)'don. 'at Out, Schccl D+suict. IhiENTS Please contact the following staff person. QUESTI014S ORCO. row Tigard Beyond Tomorrow and Traffic hway Transportation truct widen Gaarde Street from na Summary a{{ ortation Financing •aals. Th cOequ,ti.n project to recons and n (he revenue to be to be completed in late summer 2004• The Transp The fee was 2003 Progress Summary. Progress was made towards achi,Iy 2003 and is exp the next 5 years. 2004 and Tonal resources began in eazly to focus on the for implementation t during t °nly { in g street include It. ed 99NV to l. l" Ave. o oscd a street Maintenance Feeto proposed for will be submitted in Fe of the sweet maintenance D.reetion statement' planning, Funding sources are diverse, girategies Task Force P P preventative projects or more. The ortation p e of street safely handles the tcatfic it Orlin ods. Ig 2003. The resolution to set the rates ears Tonal uansp Each typ acts on neig collected to the street coaecNo and r rovide a stable so""; flow for the net ten y Tigard takes a proactive role in reg s ortation system. act of regional traffic on loco{ by Council on t3ovemri1 2004 The fee will P to the heavy traill, the imP ortation is established b. in AP rovide better traffic flow through and are adequate to build and matntatn our trap P implementation is expected Me e enhance Ua and Fanno Pointe Condominiums fr` or Ill waffle is served by a well-connected sweet network War minimize off altemauve uansp through-traffic reducing infrastructure. BoniiaoRc Sdazbs reconswMe HMI Eoulevard along environmental ag some maJ to serve. Local eted highvolume deteriorated areas (iIt lew Ubrary saf ery ncttspis curren tly bein r ° sportation and major collector str eets accommodate Use Tigard s arterials s ortation methods ara affordable and availab4e. pavement overlay P Irne City is improving approval by is submitting In addition, ments. the City U date to ensure eligiedesuian neighborhoods. Alternative tran P the improved areas. developments. two deve °p rn all Sued I TransportatioCe Plan eotuaged. conjunctwn with those two .letso Regiona construction de ,elop vehicle and pedestrian for inclusion joint access for these Downtown Task For on Square area dwi ° Tn let and the D°' t project. a %N,ashingt er to p wtdt the Commuter Rai projects in tae 11,C City is working future federal 10 -ding- . 11,C the Tigard downtown area in conjunaron 5 DETAILS circulation imp PROGRE$ leted by July 2004• being TIMELINES dtvelopment delayed_ Shouldbe comp as part of Ote Comprehensive Plan calming measw,s are hoto red N Comprelrenstvan CalMi.g program plan will be develop ACTION PLA 6,0419-4 The formal 'Traffic v traffic studies are conua~aes and already traffic in place STRATEGY Program However, annua ll- implementations of p ming gmraally developed for specific sueets in accordant has's ill o etraffic enforcement- future. i Develop Comprehensive Traffic Cal streets. Crop GOAL a through-traffic on Continuous artrnent continued its I be considered in the 200 Rev, projects d that may I) Discourag yearly imQlementatioa program d but ate as ~ The Police Dep have not been implement was adop dopted in November ortation plan Up #I) Imptove traffic safety. local streets. y Implement Traffi Calm mg periodic CDC review light and photo radar Implementation plan Tonal Transit i ted speed d use areas i mgton Square Imp necessary to en Enforce PC' suro eligibility for plan are now being submitte d for incorporation in the Metro Reg r Review possibility of mixe near residential The V,'ash This is the ini tial stop neighborhoods. part of the financially constrained system. future federal fundm 1~ Traffic - continued from ate begia ortation and way 99w to 12 A' Transp Nigh ` der ground in g of utilities ect construction snitary sewer, feted by late summer 200x. tun nude Strtet Impt°v'prtents Phase 2 Pre o 2003 storm r ides drainact, imp west Amiua! The G ected to be comp roved east- ' cl process - in tarty 2003 and is aP completed. fn the springf pro ect ro"It"nts of major collectors and and roam+ng waft work are basic tAi ~e cotrrpletion of this p j in in tarn tNalnut street. h from Ha11 Boulevard to \Videning and imp Ongoing and roadwork will beghway 99W and out its sects that road was totally e throuON Motc on routes. connection between Hig extensive signs of failure ihtO°ntproved t dial 10 to 15 Encourag trials arterials. Ongoing ceviously section that should last from > identify and promote use of through Banta Road was showmttpt for a short p major collectors and art use of nito CWk Bridge. of 2003 to provide a new structural d l21" Ave. from Gaarde Examine and implement ways to maxima lanes. Ongoing fa nnstructed in the s cr maintenance- i 4ve., an and will be existing Avenue to 121`• h Pnonty y Accelerate removal of vehicles all" minor accident, ay Ongoing Bo Project designs of \Valnut Sutet frit Th. %ralnut St. P J d Gant Ave. lent of f,anspoluuou and years with routine ro ect is Pr hgt \York with se 2 oj gt. an Oregon Depatttt improvements to Nig y The proJ are basically completed. completion of the Gaarde Pha funding St to Walnut St., comp 99\V to center ed pavement Metro to pursue ction following \Valnut St., from ,led • r Coils id"d for ceconsuu Rd and highly del no and warp Nall Boulevard' NwJ' consideration in 99W and . restnptd to eliminate 99W to Dur ham s y The st. 1, were esurf resurfaced and Rd, for ugh I, he respective to the rating e sections to provide better traffic flog jail Blvd. from Highway h tnoit did not finish hig Project to imFtoVe considering 9 Ptoj n the i The City submitted the widening onauon IODOT) rvith ODOT sides of t S ti°n Investment lent of TtansP) funding' will t be tt'ot~cast the Oregon 11it p Triuspottamgon Dep 99W intersection. Staff be on the west and cast fundina die ,all Blvd.Ab"Y uire land acquisition the past capacity ro osed project. It would req treats durorg all the development of this P • 4 tian a roaches. crews invent°ned~ all Boulevard cc the mtersec devices were instaIlzd pu l c 1Vor}s~ sit design St 'eful N and other traffic calming reds by 3 to 6 ntP d hump s that i Speed humps ically reduce sp ce to the Ciry's samssing of those hump Continuous Ill,,, to determine conformans. To ease asitiait piece on to year, anstailed in the City' n tolerance ved a tra limits. Ongoing speed ItumP speed humps vvere not within the desig a the crews p or too abrupt on each edge . rhea and i Sic t enfotcemee surerostedspeed As warranted for Only a few spa Traffic calming numerous to list actual speed on tr , Traffic calming saftty' Wert either considered too highn the humps hout the year ar too Reduce Review' zrtormtd Atroug which ale . y Implement and enforce traffic control measures w ate poring APp side to assist cehides+eCd studies were P tie neigh6orho°d streets appropriate. . 7raific volume and Spec implemented at various locations City ' formed with Sbarn'ood. ative effort traffic control devices TrztCtc Team This cooperin Clled access to collector roads Were h Multi-AgtntS ontro issues. here. edes cs his c residential p faint form i The Police Department continued among others to address s ceding Washington County enhancement of traffic and p e available the compthe City's Beaverton and ets em continues to mak d issues. Using vaffic- j uisdictions la*c Police DePattnt conce with other rns an communicate their other d rtspond to traffic . In addition, the wa for citiuns to and conunresponses from neighborhoods ebSite Cin s te to receive anan tBceuve y' uires actions lets motorists linked to the a ore has proven to be issues sometimes eding this P P tnt continues to make It website for Cin' Resolution .,hoods dialtpee cceive a spe related conc it erns to the . of tzq city departments. Fin ch) I apy, the P +hpd^ar n available for neig hborh jm°w their speed of approa W i Access control continues to be exerciszd thr°° It the develo merit review rods . prubltm on tbtrt streets. ate considered ndun g woo Plan 1TSP) of Suctt d System entauo to be coltec~ tlnne in Tram dTtacommtionercial pt0lo~cnded im4lem the Tra1c-cod Force r~ cblittksthea ill cZOOS tecomm all n w Lesidentalean as let. wbi on g e ° t $ illioa It 103 Transportation and i CO°n ment [e view of all cinB 5trate8 r ed the fee in ntat s 5; tome the City tt does not dcvelop nation Bill Council adop is p1 OSed fu[ imp for a ~ressins Ongoing i The TtanSp° a to Counc • move PI°)ec to of revenue r ncnvotk. Alrho g S a stall Ott for teasibil+tY cc Fe d [even sour Batt ons, Street be connected tvlaintenan ective an p. ovide future a stablt ntenance of the Connecu rte City s stat walk maintain az d ai°f s or Street an suects to 200310a tO the street Co ri of the fee wd1 and tot m vv at existing ante. tmPI cntation vemenm and new g d r Revit tdet of impud 200310E aintanarrce trCCt imPtO of tnas'n° tovi m nuecti de evaluan°n of CO ct of coon. coons in ° frmded street backlog i as c tot i aoc s cove y t 35 neck a program 10 street con" for City Ongoing dollars to {ee to enth i{ imPlemante waz} 2004 ° Some w. 1) Devto anon r Prioritize strategy free up % fora elemr stitut d to of F O South to the will be tecon eT[anspori funding a1 oundw°rk svsttms- v un4}tm area die c° petty b The {ficflo enttt r Develop existing"at+u laystho ~fl.[c sib"ra1 me T Dice ents- Y NZ) lmPSppe Plan. a and Protect Ongoing tuts let im4t0vaz° developureTr l tuough t+a 4 System conaecnons. ttserv light imP{OVCm tr y \Vhete pusOtt, 4 tulle nano ptdestn ding sources for malor s rtot lth ws real 'alive fun a new Ltb[arY PTO on of the Faur+o CCe nne~ to the trail to areas. ton facilities to 1PO u4en space, will co b ~oOncil in tiv[ty the Master Plan tot th and Tha uatl extension uansportat o Creek Pazk 'developable area at r ost 3 es °f tiroved y to "I Design romote tonnec cess Faun features and P rat area ac all otitle vlal trtd extension. pse Dive Condominium PTOJc rt. d to the City elam That dedicati~Q s the new ld nsi of rte Want areas bneenways. and ropo Far+rro P dom+nmms dedicate a natural at a greenwaY natural i F oime Con corm C,js to t of was selected fo[ F O, eve}oF tal t ar 0 003t to C dedi atcd PIcs 10, future e[rharr men Center area ) program Rtt tonal lmprOd Na11 Blvd. The trail lTO°hpe T1eCtmbeT 2 rovides 0QD° as Bonita I toad 'I S4uare Faun teat Trails°u.hro. the Vvasbington 'Trails way w an Hi0%xVY nbius ro}ect in McUopolo~ nnecis "10 n d e west side of Cur from Glee r A gteenb duOU leuo "s S t 1olf tlus nail p k Trail t4tite seg1° X. trah rovide a ntw funding the FannoCtetengineering fjjbC e 1 of tie 1 non PTacss. cct a 111 to and construct Ph strotted would p tt is solicits eIv tonuecr tP Jett the ptelimr+iary it cons ineet s Repo nl will uhimat to comp n his-ot-wa , ct po) Ens , sbo d thD necess vein't Disui The vielinu p decide tf a Ll lAall and funding app{OVCd is to Nat Blvd, at uuc Local imp{O nnvker Street. t information nottt of C+rY Road \v alt Sµ At Boulevard and N c.1 sufficten nn hall Blvd r The prov°std ved-Coun traffic congcstiol rot tlic connection Ctrs should Vie IS 0 Yeats. d on tonne allow ulevar Ex ns ben 4artd and isle ua to a}or connection o °1 a allow Annually ttuoulo ing prt ected to allev rte lanes tat the nIe. siurrarynB0 g ClP Formulation ~ i La bevN all Street is n ey-p adequate fY at tr funding to setastde to{unct[oOTSUe ctt This is wasobtau>zd hffl to, p[og[am ongoing wSthatset continues t aln u ulsilion r a101°t' Crry Road aut 5u t was \v MCI ection of BeaverionBanows dTiga[d. Fia{ funding an ment To ects as iti a tnta Su a C r stablish Rf3 Dints. for Conn Boulevard to valo° w t E nnection Pt urisdictions continuous `tunay now between Bea veto way 94\ti an Dints of toT[idor co to into ncvc de ' ten high (of additional p r Coordinate with orb 1 sections Smoottrtt traffic Tojtct gated Road betty Y LOO} treet con program {°r this P to Nighaa 99\\' and jot locals hbofioods. ctioaSalem G[eeuburg etween G Avenue vi ghts as street li connectity • points. a need Weis a1 sued tonne c \r alnut Sucet b gtnt of lull new t from r Communicate the impact on existing ea lac traveled suec SCtm tow wil d gment The htav ly d d qg\v ru 121.,1 }true me es s reduce theuaff i drestri4c a Avenuean 1lichwaY AN,enne to nstmcnon. Both let sutfaced an faced and ItsuiPe . t to .0 n to lave tuo continuous Te likewise Te de s S uitt Phase 2 pcolK r from Tiedeman stagts for tutu and crrY tralYtc signals Continuous \Valnut Suet a dtsign S and takes a fie Gaw n tt i tct ect ace non t County , tat conunuin• of ~ of tht P Toj\Valnut Su t of that svision to Problems aze idrnu + . co gnuan when of state other , jur p mes y SYnchtonitia isdtctmus Ongoing Gaarde Succtt° is with Each FY v sueetligb Officer is includeut` od,Enfotcement vis+ouazeatequue implementation of r Cootdtedfi ow. ti°n streets. EachFV r Thecity's C %6%h 111c cleaz ' 1 Design and enhancement. entha ha ds tin street sttipin6 hour Citl sight wneTS toniPly Emp trans thtouias whtre char honkie ° uaff r stieetlig Ongoing r Increase8 enance of az r pbasizc maint erials. Continuous Em toe s , freeways andari ,as distance is ° ,na ~zb of new toll ro r I provedec nsuuction r oncoriunitiesasisc. w Library ne aria gh than hall Boulevard thro the C point continued sea for extension from e~ crossing FaMO ann0 and Traffic ' it system is 4i0 to collect toil e~Vad1Oto be °nnsuuctea by inistaed by the ortation The FWD Creek T at Hn11 Boulevard at the nosh F~tm{ gtanu Avenue to an City Trausp p[opttty beginning the property n f u n d e d dirougb cut from F p5. The bng kyipt each CiP the test Ot of nail has bee 05. The. trail s C1gm ° also in ciao edestrian walkway traction in FY 2004 for consw nth p annually with Condominiums. T1us se81°ent for the proposed es Ongoing Pjv e,, The 1oca1 i Enhance off sueetbikep it is scheduled tot~aed through Federal funding tatin an {nods 'k Commute Rail State an likewise been ovide funding assconnectivity. tions. Sweet has dfor t la P on the opposite side Ot he Tual -malt ate op Project Federal gran d's porti°D Pre bt i y n Identifyalt odes. lore sail comet lied park with Tualatin park a from Tigat ogw e odes of lj uansponation m > Exp has aFF. ortation lmPTOV se pared #3) plutnahve m connecting t are expected to cam completion no Wilson" le thro~ {ands for that gran or S. abodd with project ucks from at the Ti o,tatio° ore available matthing a Cotmly' S hfSTiP 3 ( jmoving existing railroad one would be allocated 15 ject WWI 'S In and use is maximized. a Cormuu a t wopt, uld Rail tun commuter ain T gazd currently S pe Mall. to slanirc in transit stops Nashin ton Cities and to the state >p 2006 D increases would be . This Pi0}mo di two fe on Tigard to Beaverton w't would be near the a of o g ttauon and the other st° c Leagu likely that as ajar ransP° Transit Center an vide informauon to not appear urge The CO ntly needed m so continued to Pro Although far to it doe did addres s OTIA) in thre dup0gliout e the State. increases. the Legislature investmcat pct l loads and Ongoing supp°it of . in gas thxe foresecable fume, s uriation modetrtiza y onTran p and for load ads highwa s, forthcoming erring the O[eg ,o errs Oreg as tax and tegisuation fees impto a wplacement P j . ding to imPin, vement! providt funding fo[ b[idg rovide 52.5 billion m fun Endorsement otintre P Oil increases. V lanes on continuous s continue e m data to sup OfllO Continuous expected to P and provide enVconstmction OTL4 111 is eats, ram odes ti eco-incentive grog to Road and Milton C°~ will e uses Of al temate t orn dR 1 ~ Encowag a establishm over the next 10 Yeats. Encourng Continuous suers utiag us installation of alt nsa in conjuneti0n w . stale highways. ate The City s telccotom made in encouraggig svstem nstallation ai rs installed ossing edier to support nit reduced fates for transit users. continue tO the Crosswalk Ligh iarea. This cr ga Eft diaing tog modes SnpF to increase awareness of al rem ons completion crossing at that dton Couri. cti citation Educational Campaig° The comp dewan ad acent to M ons enhance safe PC ,crij l msdt roject soli modes. ark (Bonita Park examPleats, constmction iof Rail p roject is the Pri 1 ° h the priorities 2004-0[7ii emuzzuon PiOjwas . ion i c Comm odeofuansP°oat Projects thioug done toad Funding CTOSSmgonal Center area. an alttminve m anspon-related Pro trail projects an over Ongoing ed M"SP we two pedestrian and the 2il Reg tiktto solicit The City s°bmt it Tiedeman pvenue d \Vaslrington S4trace could be tuisdictions for continuity of ptoccs burg widening between teuo.declate that er. with other j Continuous Road ,o ec% in the b ,oval. a up gas tar dollars bist o Coo[dinate develop & promote use (Otter tenbelt Uz" P ` c the final list t°i a have ftee cle p wev meet of . ,eceivtd for a 9 , t mak osed, wp°ld ,ction of °'sue oved by Council m e develop various modes. efforts to de ' Continuous a two ptolca did n0 as o 1 mally Plot for roll as PP en Bncourag y Participate in ceg walkway The oth ce fee, at w Brice backlg and alternate modes. edesuian j he Stteet hfainttnansidewalk connection and a ve[siOn million m m 1 Other elements of alternate modement of bikepaoP uous T eel for new element is included in dt y Conlin Y Re9°ire areas pamalty resety allows the city to .i riddless the S es ccessfu develop ell c initial step PrOV sn , e d other pedestrian-ori dlented P t connectivity. existing Suet ncW f nding manner. if this this at Coo na s -Vht rovide coMtclIN Continuous only the in a timely in Review & pt0vlde connections in e. hovtmber. dollars for sidewalk an of Understand p,njects cold be nets on imPYOVements to p n the street system those gas tax develop . ent Program alk and Focus elf maintai EL nQ a Memorandum ether with sidew and bicycle navel. the City S Capital lmP[ovem togdesrian could be added later to it with Tribtet to sit for pe strutee The overall goal is r The city has been working with west wan ' points. Th ransit lnvesuntnt Program sit stoppIng Tn\itf S T e future to possibiY create Ott m sally ol n of new wan developed m enities to supp° , and th other pe ou the Ci dtsuian am wnhtn an to rovidebeueruansit service cil to evaluate ahemalive e Colin atteriais. T1+ was form City collectors dtcsus the ra{ GOpttnued cd by cs T k Force cuts to the Council ad neat ansport tionandT {1G' ThCTransp ionFbc1M1 maintenance hSuategibbthcaTtimPf°veo opll be reconsututofpovAalhtunding oftat as1: Force evaluation TC a 2 g}2 5 funding o ccc Fee rcc~ atenance needs, -the ill continue the lacementofthe led . Sac°t Ijaew saucnuemembe[s. The Tas es) C the City tot Ernnung D dli d 2005 sources and P°SSibk new 2003 City s sacra intro new, 200x. to add entsduring avide,EED ~l,iglr ding i icve fun onths rovem ignal systems City lion. few t° sweet imp the tia{pc s lasting bulbs and sho bd rece C t t° reduce costs in long' . , been replaced 91, Examine current of funding to City Council for discus 50+nces for mad°r al light bulbh~with a long- 01 This have already d be d in signal co d ossible r endations In an attempegreen energy P sources The Progtam ~ho n nano entan r rem sweet- Imed ntat 11 Qaamine cuff of S~nd+ng present recomm the long te a few ailing- and develop outces aadiuonal incac on consume m t1 uch ov ICSS er th [m Most s tot new These LEDs costs signiUCart began) with only roved, mote funding develo4ntC°t #4) 8 tesmaces. start in die Consum4u0° the Pr° should P old in iu apri1200t• 120 lights sin This reduction in pVe~er IS, 2003 isi gs shouldbeg FV 2004-05. adopted 2004andbisAtm street ent TO ccts. Fee that was adop m Febm CCt system. some e e im rovem nce n the CITY s su its l .he costs to c some gas ctuds -me rates will be set such as $uCetbtazntena of is fce wilt be used to mai S to add other eleme This would flee u Those jpv ee. rovements. and 04(04 of new funding sources. 1 the ievcnue ftom dt a revenue uWe~ Maintenance or sweet tmrvCt pt°1CCts that 1!03 o in St I 2 004.09 roach tot Stems to th s for m.l d consoul ursued, P longer term app al sy -interest loan n an the Considered by measures. i A d traffic Id 515" o obtain to w t design, or to designd issue c d be a Ci ou lit to . Cnci . t shoat tettu lights an used anoate[ o ° now u;nCaddition, easutes wo lemen t cou M ct p['yeas cr m lmp measures. dollars be used to con, au l ears. C an for ti°n could be tile ° rovem k Force recommends Implement recomutendations. y lniuate longterm r u during ee few Y ems. Thes high priority tion imp , Suatc iesTas ac's rt non Financm 2006, tot mah°t arts citlzcn.basedTrans vt.247pe-mail Fnisucitigardu[°s staff person. Gus Duenas, City Engineer, 503•b34 4171 e, COMMENTS'. Please contact the followinb QUESTIONS OR Tigard Beyond Tomorrow Urban & Public Services Direction Statement: 2003 Progress Summary Tigard 2002, is the ity, approved a new lib making Basic Urban Services (such access parks, recreational p nced ser icesronl a cost-for-servc a bas s. Expans o of the with nnbudge tCThe failure o thfaci elWashington County Library rLevy (WCC S) required a reduction ina ervicehhours and infrastructure property taxes and fees for sa ervice. Cit itizens are charged for einfrastructure necessary sary to serve growth is paid for by growth. In an effort to facilitate the most efficient delivery of basic urban lightening of the materials budget. WCCLS is planning another Operational Levy for the May 18, 2004 ballot. The use o conti to serve services, partnerships with businesses, special interest groups, and other communities are encouraged. Citizens are educated P~Snevollu t ors in edLibtio al programs about as whelpful a oproductive bsupplem eing p esenttherLibrar storegular elementary aged includua wetlands and spaces about basic urban services, and how to access and preserve the services. children. The City has initiated a "slowdown" in parks improvement projects until the City's financial situation improves. Only projects associated with grant funding are being completed. Picnic shelter and playgrounds have been installed in Woodard Park along with improvements/restoration at Fanno Creek Park, Sumnerlake Park, Bonita Park and Cook Park. In water and storm water areas, Tigard cannot be an active partner in the Bull Run Regional Water Initiative because Portland withdrew partnership otters to numerous entities. Tigard continues to work with die Washington County-based Joint Water Commission (JWC) to develop stronger parmerships there. A feasibility study was completed and Aquifer Storage and Recovery (ASR) system for the water service area is financially attractive and will provide positive results in water capacity and quality. During 2004, there will be two new wells drilled. Conservation and reuse of water continues to be a strong message shared with school age children Expansion of reclaimed water use at Cook Park was completed. Rebate programs are underway for citizens conserving water in their homes. Visit the City's w•ebsite for mote information on the rebate programs at %-ww.ci ti gard or.us. GOAL STRATEGY ACTION PLAN TIMELINES PROGRESS DETAILS general fund revenue, continue to provide basic . Annual review and update of the Library's Ongoing Annual review and updates occurred and plan-identified activities were LIBRARY 1) Using # 1) Library will have a stable funding base services and programs effectively and efficiently. Long Range Strategic Plan 5-Year pi- will successful) implemented. Following are two of the target areas of focus in the Library's Strategic Plan: for the provision of basic services. occur. Implementation of operational funding from Ongoing Nta, 2001 o- Current tides - to meet the needs for community residents or 1VCCLS. information about popular culture and recreational experiences. l growth and dev helmend address o die desire for self-ditected r Passage of the WCCLS Operational Lev, hlav 18, '_004 Life-long learning - t 2) identify alternative methods of funding to provide Apply for LSTA Grant Spring 2803 2004 i Investigating different grant opportunities. ro stiams ga and corporate sponsorship to sponsor specific enhanced enhanced services and programs. Apply for grants for new library. Spring 109; 9.12004 'r Investigating 3) Tigard Public Library Foundation takes lead in Tigard Public Library Foundation Ongoing Synng 2004 . "Bricks for Books" campaign runs from spring 2003 through fundraism spring 2004. This project will end with the completion of the new developing alternative sources of funding. 6 library. i Fundraising for new libray Ongoing a Various fundraising efforts organized by the Tigard Public Library Foundation and Friends of the Libra #2) A wide array of opportunities for life- 1) Expand overall use of the library's basic computer Library will provide links on its web site to m'""°2883 These programs are on hold until construction of the new library is long learning are available in a variety of resources. free online tutorials for basic computer skills Fall 2004 completed since increased programming at the current library site is Continue to expand computer classes not feasible with limited space and staffing. formats and used by the community. a) Increased Internet SPFing 2883 Fall 2004 b) increased word processing c Increase CD-Rom Educational use Patron comment and suggestion cards assist with collection 2) Ask for patron suggestions regarding their interests in a Establish patron ad%isory groups for specific O.• •m-~ _2442 development. .,.I Alm Library materials and programs. genres. ngoing a) Comment cards b) Purchase suggestion cards c) Annual survey Annual survey of patrons W11110r-200' Ongoing Conducted annual survey in winter of 2003. informationlresults . 0t.v.rurnr were posted on die City Webpage at that tine and are on file at die . In-house library. The 2004 survey will be conducted in the winter of 2004. . Webpage Update Webpage Spr+ue-?90 Ongoing e Webpage is regularly updated with program information. Urban & Public Services - continued 3) Increase the focus on outreach to the community. i Increase cultural programs offered to the Sp4ng2003 Fall 2004 New and increased programs are on hold until construction of new a) Partnerships with other agencies; CPAH, School community. library is completed. District, TAHPA. i Continue joint programming with other SpringffaN 2003 agencies. Fall 2004 > Broadcast story times and other programs on Springgatl 2003 TVTV. Fall 2004 #3) Adequate facilities are available for 1) Public participation in new library project. > Provide information to citizens/voters about Ongoing efficient delivery of life-long learning library construction plan. programs and services for all ages. i Continue public participation in New Library Project. e iug- 3une 2003 Completed Ground breaking ceremony held in May, 2003. i Construction of new Library. 2003/04 Ongoing. > New Librarv completed. Late Summer 2004 2) Community regularly updated on project. Update through: Ongoing Community updated on a regular basis through monthly articles in i Diggin' the Dirt in Cit.scape. L7ryscape, weekly updates to the City's webpage and various displays i Webpage. and presentations. i Displays. i Presentations to the community. i City Council meetings. i TVTV - f4T "Focus On Tigard". Hard Hat Report in Cmscarx. ±i Nc 7 I 1.z x~ ; t ~...~.r■ ■ ■ V ■ Cllr GOAL STRATEGY ACTION PLAN TIMELINES PROGRESS DETAILS PARKS & GREENWAYS 1) Adopt educational and presentation program for : Develop community wide partnership to Ongoing Presentations are routinely made to elementary aged children #1) The City educates and supports citizen wetlands and open spaces. educate citizens about need to protect and regarding wetlands, erosion, flora and fauna, water, etc. A Public efforts to understand the importance of preserve wetlands and open spaces. Works education program coordinator makes the presentations. tloodplains and how the areas are managed : Prepare list of possible land acquisition Ongoing List of possible land acquisition sites was created during Skate Park and protected, sites available inside and outside City. location process. One property (Clute) has been identified on Bull > Reclaim what lands we already have. Ongoing Mountain, if annexed, for development. > Address funding issues. Ongoing City has initiated a "slowdown" in parks CIP projects until the > Implement school educational program. Ongoing City's financial situation improves. Only projects associated with ants are funded during this "slowdown". #2) Open Space & Greenway Areas Are 1) Acquire and develop parkland. > Develop Bonita Park Phase I with CDBG Ongoing Development will be completed this winter. Preserved And Protected. Grant. One property has been identified for possible acquisition (Clute). > Continue to look into Bull hftn area for Ongoing The picnic shelter and playgrounds have been installed in Woodard t:• land acquisition. Park. > Build shelter/playgrounds at Woodard Ongoing Done Fanno Creek Park restoration, Summerlake Park restoration, Bonita Park. Park Restoration, Cook Park Wetlands restoration : Continue tree planting plan. Ongoing Further development is on hold until "slowdown" is lifted. Conduct at least 4 major volunteer Ongoing City has initiated a "slowdown" in parks CIP projects until the r a projects. City's financial situation improves. Only projects associated with Complete implementation of the Ongoing On Hold grants are funded during the "slowdown". Two Fanno Creek Trail Summerlake Master Plan. projects (Hall Blvd. to Wall St. & Grant Street to Main St) will be > Phase implementation of Park System Ongoing carried over to FY '04, and both have grant monies. V Master Plan. t 2. Develop & implement "Best Management Practices" : Implement BXIPs Ongoing Data used to prepare budgets, work schedules (BMP's) Document setting forth park maintenance activities/tasks and maintenance standards. RECREATION 1) Develop partnerships with current providers to : Allow current providers opportunities to Ongoing Other service providers offered community recreational activities #1 Partnerships provide a wide range of provide opportunities for recreation. continue existing services ti e.. PCC, such as; Tigard Blast, July 4i° Fireworks, Downtown Christmas Tree leisure and recreation opportunities that are Senior Center, City Library, Balloon Lighting, youth sports - soccer/little league, Library adult and youth coordinated and available for the Tigard Festival, Tigard Blast, 4" of July, programs. Interactive senior-based programming is available at the community. Mayor's Youth Forum, cooperate with Tigard Senior Center, existing leagues & groups, and Grants have been secured for two Fanno Creek Trail projects and Downtown Christmas Tree Lighting). new grants are being considered for die Skate Park, and die Cook Investigate & develop the utilization of Ongoing Park Trail extension from the Butterfly Garden to the possible future existing school/park/church facilities and site of the Tualatin River Bicycle and Pedestrian Bridge. properties. Address grants, fees, and raising local Ongoing matching finds to work with Metro, conservancies, and private'public sources. • a 4 Urban & Public Services - continued GOAL STRATEGY ACTION PLAN TIMELINES PROGRESS DETAILS WATER & STORMWATER 1) Investigate developing partnership or contracts with > Continue participation (leadership) of Bull Ongoing > Being an active partner in Bull Run regional water initiative is not #1) Actively participate in regional other jurisdictions to develop a long-term source of Run Regional initiative, make buy-in a possibility at this time, Portland withdrew partnership offers, development of drinking water sources and water. decision. wholesale water contract negotiations proceeding. adequate, innovative funding mechanisms to i Continue participation in JWC Feasibility Ongoing i Continue to work with the Joint Water Commission (JWC) in develop those sources for Tigard users while Stud-v. becoming partners, expect final action on membership in January exploring local options for water reuse and > Continue partnership status in JWC CIP that Ongoing 2004. groundwater source. allots water to Tigard. > Participating in CIP capacity increasing project: Raw Water Pipeline 2) Develop a feasibility report of Aquifer Storage and r Complete pilot project, evaluate ASR Completion by 2007 > Three phase scope of work developed and adopted. Recovery (ASR) for the water service area. effectiveness, construct additional ASR. Phase 1: Feasibility Study completed (favorable recommendations) F r Drill ASR 92 well. Spring 2004 r Phase 2: Pilot testing completed, final report phase, positive results tr i Drill and evaluate ASR test well 93. Fall 2004 in water capacity & quality, well becomes operational CIAIGD. ASR expansion report completed, recommends several potential sites. Assessment of location for ASR 42 and ASR test well #3 complete. 3) Build identified water capital improvements. > Complete new financial plaa'rate review On going until Fiscal i Vulnerability Assessment (mandated) underway. > Implement CIP. Year 2006/07 i Rider School reservoir agreement signed with the Tigard Tualatin > Rider school reservoir construction. 2004/05 School District. Rider school pump station. 2004/05 i ASR 92 in design, ASR #3 in test well mode. i Rider school pipeline. 2004/05 4) Conservation - Reuse - Alternatives. i Continue activities in local schools. Ongoing o- Conservation message continues > Implement new Consortium programs Ongoing i Consortium evaluating program effectiveness. looking at regional issues. r Expansion of reclaimed water use at Cook Park completed. Construct demonstration garden projects in 3uly 2001 Ongoing r Demonstration ponds are built in conjunction with storm water conjunction with stormwater pond ponds. Out of the five which are planned, three have been enhancements. completed. Initiate code changes for conservation. 200607 N/A Incentives such as rebate program, Ongoing i Rebate programs underway. =servation kits distribution, etc. #2) Stomwwater runoff is effectively 1) Develop a management plan for stomt water facilities. i Water quality pond enhancement (2). Ongoing r Completed 2 pond rehabilitations, 2 more scheduled for 2004. managed. i Neighborhood participation "Adopt A Ongoing r Continue to solicit volunteers in Adopt -A-Stream projects. Stream". i Repairing damage creeksiwaterways. Ongoing Comply with all Endangered Species Act Ongoing rules and regulations. Expand the City of Tigard coverage area to 2004/05 r Expansion of Tigard service area boundaries now planned for July include Clean Water Serices area expansion 2004. Construction and Building Code Ongoing r No progress to date on code modifications. mudifications to allow innovative stormwater practices. Partner with neighboring cities and CWS to Ongoing construct storm water debris handling facility QUESTIONS OR COMMENTS? Please contact the following staff people: LIBRARY Margaret Barnes, Library Director, 503.639-4171 ext. 2501 a-mail: margaret ii ci.tigardALus PARKS, RECREATION, WATER & STORMWATER Ed Wegner, Public Works Director, 503-639-4171 ext. 2595 e-mail: edii ci.tigard.orus itfi! 04~~w~i Tigard leveed Tomorrow 2003 Progress ~ M O IL: j Report ° It i3 R IL F2 y I L ~~N I x I) CU I IL a!x^ ro s A t.W'Y ~ j f. .r y OMB Develeged Ylsle® -1997 Y ` ❑ What should Tigard look like in the year 2017a ❑ What can we change and 4 n f' what don't we have control over? ❑ What are the priorities for the community? 1 rt &~i:.61r1tiLl W ~c~ TergetAree$ ❑ Based on Citizen's opinions Community Character and Qwllty of Life Schools and ;~..li Eduadon r ` rQ ~ F~~,1j n r Y 'Y..7 ~ ,r r s 1 ,F ; Commueft greeter a Quellty of Lffe ❑ Communication - - ~ : focus on Tigard 7r(~~ OPI Web Page Cityscape New Citizen Packet 2 ❑ Volunteerism Day-To-Day & Special Events Youth Opportunities K ❑ Central Business District Downtown Task Force Designs Commuter Rail Station COMMMU r CUM&U MQUOIN of UM Y. ❑ Community Events 9 Korean War Commemorative Activities Tigard Blast Broadway Rose Theatre Productions Old Fashioned 41h of July ❑ Community Aesthetics Art Resources of Tigard - Artwork at Portals to City 3 S.J a , IfYf~l '.Y~ Grows moot Un and 6rowtg LAanagemeM=y4 ❑ T~,~Lw`` ry Y F.. a ❑ Urban Services AMMON Nousing i p ❑ Business aetsMion ❑ Land Use Educationrnh F ~.,yy ILI, Ala® ~ t troth aid Grows -4a J a - 4 fY.GIK ~Y"+kap x~s~c 4 prxv..r:4`.SNtii 6rwM and GrMM MONSMO®t A111-11-1 P- A,. 4•a~ Y J .1R'.CL rah !w - .a .C a.~ n 4 n y-7,~r, ~ ryry S' t J m J n, f'i',+aA=: •tl;J,r':Lr ::.r;::. rorc:e>,o.. 5 d" Gm" ad GrMM MMOGNION1 r$ la. k a° .1~ r E ~ Y ti w drowM and GrowM MoRaGOM081 j~4i: k!.n 3'B.IU 55' 6ba 1}' 17 e'b~ l5' N.IV S.p~~ } (yy 6R(rRllr I 1 ~4~,1; 18.10. S" e'b~ IT IfunMbV IT e'be SS' B40 I~ ryw ]e'ta y ~u3.~rarfaw '0340 e' e•4 IT IT If nlnr IT 17 eb. ST 340.5• 14W lu~4ur S7ri fOC•fOrRM1V :1 s ~b r. 1]~b<bY ! 810. SY eb. I: 1]' IT i lav I]' 17 IT pie' 810 yW 1]N'1 ]3' 6 ifj V~` At2 •5{Y4 v i~ 4v 9 drOft and GrOM Management x.. -h , .~-"~.~,•G~Y:1 5.0' 20•Pavernant ' !.Y •)Fli,.,:, ~ PlinUng Plan~ting ~T SY"'S~ 311 5taawaik ~ SLriP Strip 5>d~walk w.~'a`f~t~ Right-of-.vay .'h"IS'kir~ r ttF r% GrOM and GfoM Management ny~Jks~,ie •hN-r ! iw i ~,,ryyY` tl! ~w • • • Vote? 2064:'. trc?: i 1 Annexation r^~>'~~ Plan ~Y~' ~ Bull Mtn. Services Study Assessment r 1 / 1 RepoK /tT e 7 zq 1,77 ti:iu:%_y , tyy 6pCL ✓.x~1~.:~. gad aid ~~'~eg®~t®tt y god 6Ro o ~~nag®~®at GNNM u f EviFi rl~? j: . k'~•~ar.n'.rr ~~ay r r.~ 9~- 8 GrewM and Gr=M Moomemeet rc 'k~rJy'j+ I ~ ttt : f'e rr Er r x.~: a- t GrMM and GrewM Management N. +d i ' br~ I 9 D t f OVEN, ~ s rZ ' ,fir. ^'a x. g br"+~~"~'v"'s @2} v Sys Ake A7 `"'22~' y.Te7 sq Growth and GrovA Ma®ament ;H.aM>ra tT k '•-FN$2L1Ady! r.o 'wig ~i rNJ Growth and Growth Management d, ~if~f f~ ~fY.. ^y s.t tea; c RRS 11 zv y i xY1:x , mar F one vows l~rr~ - ❑ Et~ective . ~ ~ -+0 communication $ , r M n s a r~.s ~ ter ~t x+is .x .ri» , r t ❑ Stable Funding r I 39 d!p 13 ~®b11C Set~l yig ❑ Emergency Preparedness ti A K..~F ~i D !'ti:~r57Y Seb®®iS and EdUCOO® ❑ Community Based Recreation PAL After School Program -err . Skate Park Task Force J ~ 14 schools o®d Edocotloo ❑ Educational Opportunities Volunteers in the Schools Mentor Programs y. 1 li~...`r„5 . schools and Edendo® aM~ ❑ Complementary Programs ` - : Library Programs S:Y'n ❑ Partnerships Mayor's Youth Forum Youth Advisory Council Vision Task Force & Action Comm. 15 y+ ei~~"yqIr'cr~„[~.P.o'.+K(•%~µ~,,r~r. '~Sny Schools and Education x ❑ Effective Communication . Web page . Newsletters . Cable Television Yi: y ❑ Life-long Learning Kam: s?h:; . Community use of schools ss for Programs Is Y.~i . Facilities Inventory T~nsporMon end Tdc s ❑ Improve Traffic Safety d„-a YHJi ❑ Improve Traffic Flow ❑ Alternative Traffic Z! F. Modes `K ❑ Identifv and Develop M 1 Funding Resources 16 h TramsporMe0 a®d UMC 9, - improve Traffic Safety Signalization of 9614 Avenue/Durham Road intersection BEFORE AFTER TraasporMo® and TrWc Improve Traffic Safety Bonita Road improvements BEFORE AFTER }r.; 17 I { Trnnsportogon and TmMe Improve Traffic Safety Pavement Overlays Greenburg @ Highwav 99W Walnut C Highwav 99W w ~Sr TrnnsporMon and TMMc Improve Traffic Safety Traffic Calming a Street Striping APE Y fi. yy. Yyrf :'M7 d.: 18 r •~,~\.^TSiF"uE. acr~`iw'a..~.S.rr..n_......i..... ' F Tra®aporMon and TmMe Improve Traffic Flow ~ifidlri~;=: ,a< Street Capacity Improvements Gaarde Street Phase 2 Hal[ Boulevard improvements ~Trpnspormen and TrWC Improve Traffic Flow Street Capacity Improvements - Design ProlectS WalnutStreet[Tledeman-121=11 121=1 Avenue (Gaarde-WalflUt) ,✓r •~y'!,°y~,' t n Yz a = 19 TmumporMen and Trams Improve Traffic Flow a Greenburg Read Improvements ~y Widen to 5 Lanes il. . tMex ! S"1 .R 'tt . Ft' t i :r~Ar9le'-YtA ':f~ l~Y a-"I TFUSPOrNlon and Tdc Alternative Traffic Modes Oa 20 rti. Tr~~ortado® and TnOt Identify and Develop Funding Resources ❑ Street Maintenance Fee Ordinance adopted Addresses $4 million street maintenance backlog Provides $800,000 in new revenue annually ❑ Transportation Financing Strategies Task Force ti to be reconstituted Explore new sources of funds for major street improvements ❑ Increase available funds by reducing costs . Green LED traffic lights installed ~V. ❑ Library u y Life long Learning 1 ! y 21 J I~ t 7 `✓'yi Y, j}' rr Whom ad Public Serdem ❑ library Adequate facilities are available for efficient delivery of programs for all ages' ;'S°: c is t1 ~•M ~_i ®rMs ad Public Sendca N ❑ Parks and Greenspaces 22 I I I I mill 11 1~ I I 1 11 ~e Yom; !l`c~T~SQ~ / AA all. rhr; -m'fr'=S~v~..~~ h 23 Urban and Public S®ri ic®s ❑ water A _ S:Sy'!a .F Tom, CS~~ i . Urban and Public Sande n ❑ Storm Water .•vY,.~3. - 25 M SCr MK yr t.N ®rbs® and Public Senien ❑ Storm Water F $t~x yl z' Whaft 1080008109 110M®g 2004P ❑ 2004 Periodic Update yk " ?a I (i ❑ May/June Citizen Survey Y .lad ; l U O 1► ❑ Volunteer To Serve Citizen Yislon Task Force N 1) w MIZORAM Action Comm. r Other... , 26 1ig~1Ps F~r®Is 1®tpo~d ~®dgd TO PIn Fer a mgt For more information contact: Liz Newton or Loreen Mills at City of Tigard - 503-639-4171 -or- Check out the City's web page at www/dAgard.or.us 27 ~I Tigard Bovend Tomorrow T T 2003 Progress M A R 4r Report " E R 0 i 4r CJ N D W l` i 40 ..nSi E Cf no DOV8I008d 03100 -1997 f. j j ❑ What should Tigard look r like in the year 2017? ❑ What can we change and 1, a what don't we have control over? ❑ What are the priorities for w f the community? 1 Terp®tAms ❑ Based on Citizen's Opinions thancar and of L,fo schools Q~,anty and Educatlon r. e Q®e'ft of LM ❑ Communication Focus on Tigard Web Page GAOIl2~p s. : Cityscape ~1!o+~v~lii~~~me~lc1 3 : New Citizen Packet a 9 U r 2 "MMMM Comm®afti Character a Qualftll elUle ❑ Volunteerism . Day-To-Day s Special Events Youth Opportunities ❑ Central Business District . Downtown Task Force Designs commuter nail station Y = Commeefty Character & Q®allm of Life ❑ Community Events Korean War Commemorative Activities Tigard Blast Broadway Rose Theatre Productions Old Fashioned 41h of July ' ❑ Community Aesthetics Art Resources of Tigard - Artwork \2t Portals to City 3 6e~or and Groh M OMONt ❑ Growth Management v ❑ Urban Services i ❑ Affordable Housing ~ ❑ Business Retention ❑ land Use Education `.w t .y~lR o- s Gro~d and Grp a1e®t -r a .y :Fyn L {1iy Y.p~r} rt £e - y, _ . Y' 9 u 4 `y4r a J r 4NIl+u v .1 z~R w'ry x eke 8~td fi all ~_~y~v y Yf 9F f ,W~r513 • J x 5 ei'•' t rYy v stf ~~-i ~E r i +Lte J'>♦'n"yttlw.Y ~ta•',rM h1 cro wM and cr0M Mooedement 4,'~°~„r- yyy s•e.io ss es. Ir it es. as e.in s' + ww e,'ee' a 1 .s'e.ia, ss es. Ir liu~. ton. Ir e'.. ss ela a' 14W 10'LO ]1n.Sl'aawW a i ='e-1a e• c•s. IT rv runlet. IT Ir cft c e.ia .5' 1 ww; -1- 51....00'--101'RW .V 1 A .9-la SS' e.w 17' 17' Ir 1 lar IT 17 17 ,MA' S.5' B•ta. I1AV 12.'128' 6 OOOOOM mom- 0 5~~alk 4Y• A19~'~•O~.rq' 11 zfln M IZ J fit" ` •Qe t~{'x "`a4 Vote? , Anne%ation plan Se irvicSpt Bull Mtn' Az Study I'. 1 1 GnmW and GmwW Management ~4. ~'r~~~~s ~M sr r ,rrahty /,Ff,.Y~L3f .t ~ ' s~ Yy. h,~tC » o yy Fr ay f ' Growth and Growth Mang®m®nt s r '9 54 u n 8 6 sail Grave Ilaaaa®aaat ~ ` i++5. r ..t ~k n y7: ~~trr i' . k~ 4, , a r . ' 6 ra F ~ GrOVO MaaaaaM®at aravh and w t ; ,j1~ +i•• • Tex 1♦ t'J~ i ~ .J4•- .di •iY; ,,t a.1 ai. 9 Growth and Growth Management S R. M1 t 1&~~ q KrKF K ' e tr!~~:pt; y r~ n } GnrA fl and Growth Management fiajC',? rh +7 -trh%:f'k~g t 10 woman rtl n ' k I ~/t57~ d yA y LM r u 11 r+h.;i y. l^ e"w a Y.T 12 r3; ~ i ~;r ❑ Effective > Communication ♦ J ~ - Af, _y •_1i-cwa.. rd t ,t ~1~ l~bB1c Sl1 ❑ Stable Funding 1 7 FAY J 13 rq-MINM Rl Public saw ❑ Emergency Preparedness z tr A Schools and Education :a 0110010 ❑ Community Based Recreation PAL After School Program Skate Park Task Force w x 14 dchoob and Edocadoo ❑ Educational Opportunities Volunteers in the Schools : Mentor Programs y; is i~ f t .:r Scdoofs Old MUNUo® ~Y x ❑ Complementary Programs , Uhrary, Programs f rurY ❑ Partnerships Mayor's Youth Forum Youth Advisory Council Vision Task Force & Action Comm. 15 wheals and Madan j o Effective Communication : Web page Newsletters Cable Television y o life-long learning . Community Use of Schools for Programs Facilities Inventory Tra®sporMo® and TraMe k,,:4t ❑ Improve Traffic Safety ~z ❑ Improve Traffic Flow r ❑ Alternative Traffic r (Nodes ~ a r ❑ Identify and Develop g Funding Resources 16 11' J J: Y Transpo on and TnMe Improve Traffic Safety :.K Signallzation of 98th Avenue/Durham Road Intersection Yz~:;<rx1' BEFORE AFTER L ifl1~ '~Y1 A 4 r. Trenspo on and TraMrP Improve Traffic Safety Bonita Road Improvements BEFORE AFTER Y t 17 ;3>r tf w , r , t rr TroosporMoo nod TraMe sz'r4 rixk;= j. Improve Traffic Safety r Pavement Overlays ^k,r° &reenburg C HlghwaY 99W Walnut C Highway 99W I-.fs s r"-• PIj --1 Y A1. Traosportadoo and TrWC Improve Traffic Safety Traffic Calming a Street Striping .56E 9.;r 18 F'E 2i:w .5 ! f-'c:er r .>114'J. ~L > .i rw4+xr 5}, ~rx>aryrR r p.~G joy, ~Q ylr~••qR4 TransporMon and Traffic Improve Traffic Flow Street capacity improvements 6aarde street Phase 2 Hall Boulevard IMProvernents 41r=~yM• ~ I - n~l TraosporMon and TmfAc Improve Traffic Flow ~e+h: f Street Capacity improvements - Design Prolects Walnut street [Tiedeman-12101 121s' Avenue [Gaarde-Wainutl c:^ „cam K 's •19 e • Elli's TnWertadon and Trdc Improve Traffic Flow Greenburp Read Improvements Widen to 5 lanes hj7Am~; s- c; werWo®s®d Tdc .r Y: Alternative Traffic Modes 20 1 pertatleo Nd MMO Identify and Develop Funding Resources ❑ Street Maintenance Fee Ordinance adopted Addresses $4 million street maintenance backlog Provides $800,000 in new revenue annually ❑ Transportation Financing Strategies Task Force to be reconstituted . Explore new sources of funds for major street improvements ❑ Increase available funds by reducing costs . Green LED traffic lights installed .MY v /..4~ t i 'f Z F* ®rbe® ad Public Servicea a~'3 ~r r ❑ library yr:- life long learning abb. \n:.. 21 a x`(.11, > K ('ir,• Urban and Public Son iew ❑ Library Adequate facilities are available fer r rn efficient delivery of I programs for all ages ,r xs L y Urban and Public S®nflca x ❑ Parks and Greenspaces ,k1.pY y.vv; "TkJ~Y 22 was ~ a ~j .tea n: yrp;j~zr: ri u.H" s~•,.~Ni ti,: lee XY'2 v ' 23 _ mod! o Recreation s 4 ~ t r: ,f pia IAP i DO Ate„ 5l , ♦.t - ..r _ +E! i u 41, r• r'' .fir V~X Y~ of r~11G 24 f F,r' Urban ad Public Services 010 MEN ❑ Water 7.. y- r v s+r y ~ z Urban and Public Services 4 ❑ Storm Water t rM dr. L.y 25 s,r 9d= and PENG Sendeft ❑ Storrs water r Na ~ hey W WhIft 9200e®MV 181189 2004P 7 ❑ 2004 Periodic Update r r ❑ May/June Citizen Survey jx i M R U ❑ Volunteer To Serve j R Citizen Vision Task Force N Citizen/Staff Action Comm. ~-7-7 Other... 26 TWWORONMIM99 IBM Emma To Fla Nrafteemo sh For more information contact: Lft Newton or Loreen Mills at City of Tigard - 503-639-4171 -or- Check out the ClWs web page at www/eLdgard.or.us G i i i i i 27 AGENDA ITEM # FOR AGENDA OF January 13, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION GRANTING AN EXEMPTION FROM COMPETITIVE BIDDING UNDER LOCAL CONTRACT REVIEW BOARD ADMINISTRATIVE RULE 80.015 FOR THE ACQUISITION OF SHELVING AND RELATED FURNITURE & FIXTURES FOR THE NEW LIBRARY PREPARED BY: Joe Barrett DEPT HEAD OK _Cf CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board grant an exemption from competitive bidding under LCRB Administrative Rule 80.015 for the acquisition of shelving and related furniture & fixtures to be used at the new Tigard Library? STAFF RECOMMENDATION Grant an exemption to competitive bidding under Administrative Rule (AR) 80.015 allowing staff to purchase shelving for the new Library under a contract let by Oregon State University thereby providing critical time and cost savings. INFORMATION SUMMARY A key piece of furniture & fixtures for the new Tigard Library will be the shelving used to house the collection. The shelving will be a prominent piece of the Library's overall interior design, look, and feel. In addition, the successful and timely coordination of the shelving location and design between the shelving vendor, architect, and contractor are imperative to a successful opening of the Library on the target date. Given all these factors, the selection of the type of shelving used in the Library is critical. SRG Partnership, the City's Architect for the project, has strongly recommended and developed plans around Spacesaver Library Shelving. SRG believes the Spacesaver shelving best meets the City's needs, and desired results. Currently, a contract exists between Oregon State University (OSU) and Krueger International (KI) that includes r the Spacesaver shelving. Through cooperative language contained in the contract, the City is eligible to purchase through this agreement. The contract was not formally solicited by OSU, but rather was awarded through a direct ` negotiation process between OSU and KI. Due to this, a public hearing needs to be held and LCRB approval of an i exemption under AR 80.015 is required before the City is eligible to use this agreement under the City's own purchasing and contracting rules. Allowing the City to secure the shelving through the use of this agreement would save critical time, between 6-8 weeks, on a fast-track project such as this and at the same time take advantage of competitive pricing. In addition to the shelving, the City would be eligible to purchase other furniture and fixtures through the contract between OSU and KI. Stacking chairs, carts, folding tables, and computer tables that the Library intends to purchase could also be secured through the agreement, saving even more valuable time. OTHER ALTERNATIVES CONSIDERED Do not grant an exemption under Administrative Rule 80.015 and direct staff to complete and Invitation to Bid process. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST 1. Resolution FISCAL NOTES The estimated cost of the shelving is $230,000 and $90,355 for the other furniture & fixtures. i i i AGENDA ITEM No. 7 Date: January 93, 2004 PUBLIC HEARING of the Local Contract Review Board TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify. CONSIDER GRANTING AN EXEMPTION FROM COMPETITIVE BIDDING UNDER LCRB ADMINISTRATIVE RULE 80.015 FOR THE ACQUISITION OF SHELVING AND RELATED FURNITURE AND r I FIXTURES FOR THE NEW LIBRARY a Due to Time Constraints the Local Contract Review Board May Impose a Time Limit on Testimony I:%ADM\GREER\CCSIGNUP\PH TESTIMONY LEG.DOC AGENDA ITEM No. 7 Date: January 13, 2004 PLEASE PRINT Pro onent - (Speaking In Favor Opponent - (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. L n Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. A 9 AGENDA ITEM No. 7 Date: January 13, 2004 PLEASE PRINT Pro onent- (Speaking In Favor Opponent - S eakin Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. L "r 0 ! Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. 1 I 1