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City Council Packet - 01/12/2004 INFORMATION TO TIGARD CITY COUNCIL IVOR DISCUSSION ON JANUARY12, 2003 (COUNCIL, GOAL, SETTING HEARING) 1. CONFERENCE . NEW PARTNERS FOR SMART GROWTH 2. MEMO FROM CATHY WHEATLEY REGARDING UPDATED COUNCIL,/STAFF APPOINTMENT INFORAATION AND THE UPDATED APPOINTMENT MATRIX ®a.E-1 ne- - ~~ne~nc~a l sae~~ re vi ev3 0 New Yarmers ror Oman t,Tlowui ralyc i vi i Search Offerings: Browse Offerings Enter Keyword Go Areas of Intere My Ca A jvanced Search/ ~maagggeyPProble/m/~ S~' t/vl V `~"l 10~ ~i G /^r2~ ~T' ` Tell afi • 8twut the Event ~ ql T i • ~ You Should - . ~ Attend _ at Akmnda • ~ s ue? • SRailikerp • Spysciai Features " • Sponsors s _ l' k • BRyistmtion • Accreditation r r • For Pross only <i a'tr • Contact • 2003 Conference Conference Registration is now available. Register online howl This Web site contains detailed Information about the 3rd Annual New Partners for Smart Growth conference, which will be hr January 22-24, 2004, at the Hilton Portland and Executive Tower Hotel, located In beautiful downtown Portland. To request more information or a brochure (when one Is available) for the 3rd Annual New Partners for Smart Growth conference, please click here. "Every year, we rind additional groups joining the Smart Growth movement. That's because Smart 10(11 Growth is a solution that solves multiple problems. The best thing about this conference is that it i0111NAEM1 nurtures new partnerships with new allies--all working toward a common land-use goal.' VMIMI` COAA MON -Judy Corbett, Executive Director, Local Government Commission "The partnership between Penn State University and the Local Government Commission is now in its PENNSTATE fourth year. Our co-produced conference has gained national attention of local government officials; architects, landscape architects, and planners; public health officials; real estate developers; police a fire officials; and other parties Interested in managing community growth issues. This year's confierer looks to be the most comprehensive program we have been able to produce to date. Hope to see yoL L all In Portland." -Donald W. Leslie, FASLA, RLA, Associate Vice Provost for Undergraduate Education, Penn State University n. J d Penn State is committed to affirmative action equal opportunity. and the diversity of its workforce This site is a product of Penn State, Outreach Office of Marketing. Please e-mail us with your questions, comments, or suggestions at WebInfo@outreach.osu.edu, Copyright ® 2003 The Pennsylvania State University This page was last modified on Thursday, December 18, 2003. L h"://www.outreach.psu.edu/C&I/SmartGrowth/ 1/7/2004 MEMORANDUM CITY OF TIGARD, OREGON TO: Bill Monahan, City Manager FROM: Cathy Wheatley, City Recorder DATE: January 8, 2004 SUBJECT: Council/Staff Liaison Appointments Attached is the updated Council/Staff Liaison Appointment Matrix with changes noted by Council at its December 16 meeting. Following are some items that are for update to Council or for review and direction. • Metro Policy Advisory Committee (MPAC) - you sent a letter on January 5, 2004, to Mayors of Washington County and to Washington County Board Chair asking that Councilor Wilson serve on this Committee. I'm showing Councilor Wilson on the matrix as the representative for that Committee. • Metro Technical Advisory Committee (MTAC) - this is an all-staff membership committee. Mayor Griffith was receiving information for this Committee because he was a member of MPAC. No Council member needs to be appointed. • Washington County Coordinating Committee - Blair Crumpacker requests that we notify him by letter (with Council meeting minutes attached) showing that the Council agreed to appoint Councilor Wilson to this Committee. Once Council gives the "ok" to this Matrix, I'll notify Mr. Crumpacker and send the minutes to him. • Youth Forum - this was added to Page 12 of the matrix. Council may want to name a liaison to this group. i • 0 Commuter Rail Project Steering Committee - this is a Committee that was not on y the matrix. I've attached some information regarding this committee, which serves i as a review and advisory body for the Commuter Rail project. Also attached is a membership list; Mayor Griffith was a member. TriMet asked who would serve on 0 the Committee so they could send him/her notification and information for future Washington County Commuter Rail Steering Committee meetings. Attachments I:1edM%cathy%ca Wftppunau41maM - updated maw M of 141-04.doc }Ne M J~ Page 1 M~ ■ Cathy Wheatley - RE. Commuter Rail Project - Steering Committee :^.,..*..?ss;:.•r:_r.:,:.s:t:,,•;~-.:-. .-~n~....=r~.:::,~:.,.. x--r...<-::n.:.ow,.,.:sy-:,a;W..;,-t~~cba,av-.r-.a:.,.,~;r:,:n.~s•cc=..aw-~.~:ssr•terru-.~.~.:tw,asw.ua.ac.t.:w.rww. From: "Akimoto, Kimberlee" <AkimotoK@trimet.org> To: 'Cathy Wheatley' <CATHY@ci.tigard.or.us> Date: 12/22/2003 10:53 AM Subject: RE: Commuter Rail Project - Steering Committee Hi Cathy, The Steering Committee serves as a review and advisory body for the Commuter Rail Project. The members are mainly elected officials from the major stakeholders of the project (i.e. Cities of Tigard, Tualatin, Beaverton, Wilsonville; Oregon Dept. of Transportation, TriMet, etc.). The meetings are held on an as-needed basis. Jim Hendryx (City of Tigard Community Development Director) Is not a committee member, but he is given notice of any steering committee meetings. He is a good person to talk to if the council needs additional Information about the project. I am attaching a member roster, and a fact sheet on the project. Please let me know if you have any questions or need additional Information. Thank you Cathy, - Kim -----Original Message----- From: Cathy Wheatley [mail :CATHYC1a d.tigard.or.us] Sent: Friday, December 19, 2003 4:32 PM To: AkimotoK@trimet.org Cc: Bill Monahan Subject: Re: Commuter Rail Project - Steering Committee Please send me the information for now. (cathy@ci.tigard.or.us; City Recorder 13125 SW Hall Boulevard, Tigard, OR 97223; phone 503-639-4171 ext 2410). Council will discuss who should serve on this Committee at its January 12, 2003 goal setting meeting. Could you please send me information about this committee, such as what is it's responsibility, when does it meet, where does it meet ...etc. Thanks for your kind words. Cathy "Akimoto, Kimberlee" <AkimotoK@trimet.org> 12/19/03 10:55AM Ms. Wheatley: All of us here at TriMet are very sorry to hear of the passing of Mayor Griffith. Please let me know who is currently acting in his place so we may contact him/her for future Washington County Commuter Rail Steering Committee meetings. Once again, our condolences, Kimberlee Akimoto TriMet Work: 503.962.2265 Fax 503.962.2284 Email: <maIIto:akimotok(&trimet.org> file://C:\Documents%20and%20Settings\Cathy.000\Local%20Settings\Temp\GW )00001... 12/22/2003 FEE 'PROJECT ~uT~R Rp`~ UtAV Cpl E~ C4 G COtAMIII W pS~ S.~E~R1N ~P►X Np' PHONE N~. App REgS 503} 46-8685 Committee Members PRESS Washington Couss oners (Offs e) 7523 Board of Comm 300 * Steering pll. Ap Ste• (503) 684 N• First Ave., NpN1E onus 155 97124 (503) 620-2632 (Office) washin ton Hillsboro, OR tom bnan C0' Washin9ton GountY issioners (Office) s office: orn Brian mm Direct to hi-2571 ,Chair ton County Board o1 Co e., Ste 300 1 (503) 526 ton.or.us 15514 first A g7124 (503} 526.248 Washing ca oco washin ) 694 7297 Hillsboro, OR (503, on, 639 3) 692-0 * m. ROY Rogers to r rase as•co`"n pO B e~4755 O'R g7076 (503) -4171 (510 163 Cam , County Bea W Hall Blvd. Washington vedon onus 13125 S 692-0163 ci bea -Tigard, OR 97223 t Ave (503) 682_1015 b Drake rdrake Martina (503) o S *Nlavor R onus 18884 W 87062 7p192 682-1011 (W) eavert°n Cna .or cl.fi and E• (5p3} 1 City °f B Grifftth Tuala<~n, oR Center LOOP (503) 962.645 *Nlavor 1im uno.co~m 3p000 TownOR g7070 villa, (503) 962.4831 City of Tigard W Ogden Iou.o den ilson *1010f j lehan verizon net 17w Ave. gg6-3432 City of Tualatin a Lehan ft 4012 att Se OR 97202 3289 (503) Charl Portland, (503) 986-4p00 *Mavof Wilsonville trimet.or DimNE Room 136 (503) City ionk Office of the 871 *Fred Hansen rune Capitol 97301_3 ; General Manager, arner odot.state.or. us Sa em, OR fastUpdatedAl"103 TriMet bruce a•w *Bruce WQDOT Director, page 1 commuter Ralf steering committee FAX NO. ADDRESS PH©NE NO. (503) 692-5421 E-MAIL ADDRESS Ave. (503) 692-2000 18880 SW M 862-7 92 (543) 625-5524 or NAME Tualatin, OR 70 (503) 248-9091 (503) 625-0629 Tony Weller Tweller cesnw.com (private Of-) president, 20 NW Washington 503) 625-4246 Council OR 87140 ( 1 (503) 365 7787 City of Tualatin sherwood•or.us Sherwood, ci council 1(543) 365-7717 Mayor Mark Cottle a Ave SE #220 City of Sherwood 650 Ha OR 87341 797-1793 wrr.com Salem, Phipps 1 hi Metro Regional Center (503) 787-1889 (503) president, 600 NE Grand AVe p & W Railroad, inc 97232-2736 (503) 326-2900 bra dond metro.dst.or.us portland•OR Center 326-3386 One World Trade (503) David Bragdon 121 SW Salmon #1250 Metro smith.senate. ov 97204 (503) 227-2549 Ker t mchuk Portland OR (543) 228-2540 Kerry Tymchuk' Market St•, office 200 SW 87241 senator Smith #678 ,WRuss net Portland, OR 's att lobal 'Usse Oregon Tanlsportation reg Commission FAXN0' OMM`TTEE NOTICE LIST PHONE NO. (503) 350-4052 STEEPING C ADDRESS (503) 526-2570 E-MAIL ADDRESS p p box 4755 pR 97076 (503) 350-4025 NAME ci.beaverton•or.us Beav goX 4755 s Risch tramiscri P.O. OR 97076 Thoma am $eaverton, (503) 639-4171 City of Beaverton mb uslawski ci.beavedon °r'us 13125 SW all Blvd. Mark 809us1awski o Tigard, OR 97223 691-3030 City of Beaverton Martinaul Ave. (503) endryX ,IIMH c, .ardor us 18880 S OR 970627492 Last Updated: 41W03 Jim N Tualatin, City of Tigard ci.tualatin.or.us Killip mmc Mike Mc page 2 city of Tualatin commuter Rail steering committee FAK N0. ADDRESS PNoNE N0, 7025 503) 570-1595 (503) 682 -`own Center LOOP (503) 846-412 E Mp,11. ADDRESS 30000 SW 197070 -4530 NAME Wilsonville, OR Ste. 350 (503) 846 3951 First Avenue' {543) 227- ho ci.wilsonville.or.us 1551`l• OR 97124 227-3944 Dan Noyt ton.or.us Hillsboro, Court {503) City of Wilsonville washin 310 NW Kronan Kath Lehtola OR 97210 -125 Kathy Lehtola Portland, 503-986 731_8259 County c attbi.com m Street 14E (503) Washington jar in rou in 55513 OR 97301 731256 Geoff Larkin inc. ells odot.state•Or.US Salem, (503)-B The Larkin Grc claudia.i.how 123 NW Flanders -4037 365 7717 ells 97209 SE, Suite (503) , OR Venue Ext• 111 I'll "I Claudia 140w ells Portland ODOT Rail Division Ka VANSICKEL 650 Hawtm OR 197301 1700 Van Sickel 200, Salem (503) 797 Kay - ODOT Region zaiec wrr.com 600 NE Grand Ave' 2736 232- (503) OR 97 962 962-2284 pawl Zalec , inc. Portland, Street, portland -213 P 8, w Railroari am metro.dst.or.us HoliadaY (503) brandm 71 097232 2X66 4 -chard Brandman OR trimet.or olladaY Street Portland (503) 962- (503) 962-228 Metro M-51-3-113, 710 NE H 956.2154 McFarlane OR 97232 Street (503) 2284 Neil trimet.or Holladay (503) 962- TriMa t Walsh' 710 NE 197232 503) 962-2265 Soe Walsh Portland, OR trimet or Holladay Street ( 503.846-3588 Trillet `bec 710 NE 97232 -4963 Claudia Steinberg portland, OR ste.350 503-846 N. First Avenue, OR OR 97124 TriMet otak trim 155 Kimbertee pkimoto akim ton.or,us Hillsboro, co.washin TriMet Anne madden Anne VAadden last Updated- 4M103 page 3 commuter Rail steering committee a1• Commuteir Wilsonville to Beaverton Overview o Beaverton TC he Washington County Commuter Rail line will serve t e 9eavedoo-Hipsdeb Hwy heavily traveled Interstate 5 and Highway 217 corridor and connect with TriMet MAX light rail in Beaverton. Final design is imminent and funding is nearly secured on the line. It could open as early as spring 2006. p° Length & route The proposed 14.7-mile project will travel between Beaverton Washington Scholls Ferry/ °SquareTC Transit Center and Wilsonville, and also serve the communities Washington Sq. of Tigard and Tualatin. Commuter Rail will share freight train ad ~15s arty tracks with the Portland & Western Railroad in eastern Washington County. Tigard TC There will be five stations, with approximately 800 total park & ,U "y ride spaces at four stations: • Beaverton Transit Center will connect with TriMet buses _ and MAX Blue and Red Lines • Scholls Ferry Rd./Washington Square will be located across Highway 217 from the Washington Square Mall • Tigard Transit Center will connect with TriMet buses and T.efn Rd provide 120 parking spaces ,Tu~~`'''H R%R • Tualatin will have 117 parking spaces a Tualatin • Wilsonville will connect with SMART buses and have 397 d TualaOn parking spaces / o LEGEND Frequency & travel time eru Rsndon Commuter Rail will operate weekdays every 30 minutes during 'v o commafin morning and afternoon rush hours. I o MAX station - Other Railroad TriMet Boundary L The trip will take 27 minutes from Beaverton Transit Center to Wilsonville, which will be 35-50 percent faster than the equivalent auto trip in 2020. Trains will travel at an average of s- 37 miles per hour, with a top speed of 60 miles per hour. j~ SoeOman Rd J 'a Ridership Wilsonville U Average daily ridership is estimated at 4,650 trips by 2020, „°s-,VbR, J with half of the riders new to transit. Commuter Rail is a project of TriMet, Washington County, and the communities of Beaverton, Tigard, Tualatin and Wilsonville. ~GIAN ~O` TRI @MET 3~~...~ OR[G~H is i~ _ ;1 7,• t _ - - - ir' I' it 1 ~~r~-is..ll~.--~---- Conceptual station platform The five stations will be similar to commuter rail stations around the country, with minimal amenities. They will have a bi-level platform for people using mobility devices-plus shelters, benches, trash cans, bike facilities and public art. Vehicles No company currently manufactures self-propelled diesel vehicles that meet federal safety standards, but two companies now have prototypes in development (pictured to the right).=®®ilp 1lIEs Funding The $123.5 million project is paid for with local, regional, state and federal funds • $16.5 million from local cities and Washington County • $35 million from state lottery bond proceeds I' • $10.25 million in Metro Transportation Improvement Program funding _ • $61.75 million in federal funding TnMet and Washington County will contribute towards the $4.1 million in annual operating costs. Two prototypes under consideration Timeline The Full Funding Grant Agreement will be secured as early as fall 2003, with construction expected to get underway in 2004. The Commuter Rail line could open in early 2006. Project partners In 1996, Washington County-. the cities of Beaverton, Tigard, Tualatin; Wilsonville and Sherwood-, TriMet: Metro- and the Oregon Department of Transportation initiated a feasibility study of Commuter Rail. The project has received strong a.l ! I('I + ! k support from the public and business community. Get involved Who to call for more information: • Design and construction-Claudia Steinberg, i: 503-962-2154 - - - - - - - - LGVIfl1L11 i ~ i 1~1r a~ p 1-08-04 Council & Staff Liaison A ointments Wilson Committee Name Moore Sherwood Budget Committee birksen the proposed budget from City Manager with citizen Committee members. Committee reviews th P Po 6:30 P.M. in the Tigard Water t ng in tfiy throughout the year and on an as-needed basis during a are usually scheduled for every Monday evening in the month of may, Committee meetings Auditorium. Council and citizen Committee members also me council meeting. Primary (Council or Alternate or Staff Re resentative Committee Name Staff) birksen Budget Subcom. - Prosser, Monahan Social Services Subcommittee consists of social service agencies for contributions from the city Subcommittee reviews applications submitted by Committee. one council member and two citizen-members of the Budget committee members for time of meeting. Committee meets for one meeting in March. Finance Director schedules with Sherwood Wilson committee Name Moore Budgefi Subcom. Dirksen uni events. The entire Council reviews the information submitted to Events Subcommittee reviews requests for contributions to comm fiY of the City the Finance Director. session meeting vent requests with the Council at either a workshop meeting or study The Finance Director reviews e Council in March. Councillstoff Liaison Appointment Matrix - Page 1 1-Q8-Ocl or Staff Alternate Pri (Council or Re resentntive Community ma''y Nam BCC) estabthed BCC the on all matter ittee Staff) Roberts Comm a d of Commissioners t to the each of She rwood *Alternote s Develop• goat eCOmmendation{tom the County and Community on Coun C nsortium, make r o f ficiol, rant Qolicy it, the Washingt elected m eneCally A an Block agree the dviso Board rotion nt resent re$e tative, 9 ental COOP' o rep a rep member Surisdictions- By intergovernm goardThePAg~ PAB includes among Policy Advisory rotate county . locations Development CDBG Advisory to the within the Meeting pertaining ic;patin9 cities of 7 p.m. art the eleven p month e Thursday of the or Staff .The Board meets the Alternate h efforts in prin+ary (Council or Re resentative ee town throu9 endrYx down Comr'~+i~ Name Business staff) H to revitaliYe the pirksen ately four years a9° Centro) Assn. District Association was f ormed opproxim . development' fits supply. Business Distric eneral economic on of SW The Central and genera and 3`~) Tuesday at no sting, promotions mark every other (l or Staff The Association ireets it or Alternate tine (Count Re resento. Commissioners Board Primary Smith (library of ~,~;flee dame staff) lane member) Services and theto library pr°9r County Cam Board Library related Washington Barnes Cooperative and priorities library Washington County ;sues are appointed by the C°0p' Board stem, including Mem !so bers A~lv the sY ices. es to wide library 5e1 the Board Advisory Board the advises county- for library resentatEv ibrary and budgeting 'Tigard rep ber Surisdictions. Cooperative operation of selects concerning and financing and Monahan locations among mem on issue5and service levels•C►ty Manager of various polices. of the month. 7 P.m , Board of Commissioners. meets the first Wednesday The Board • went Matrix 'Page 2 • /staff Liaison APPo~nt Coune Alternate or • 1-~8_~4 mary (Council or Re re5eptativ e, Pri Staff mand ith ,,nine Washington County and ittee t4 ame endryxl will also ex Cornet Staff~n Wilson as Alternote will work clTheTask Force Dirks 1.10.0~'7~" The Task Force station . Downtown Task muter rail Force of o downtown com circulatas edestrian and vehicular needed by City ere council and appearance developm ants, including P . Town Nall or -Tosk p°rce was { armed et to influence the rovem th at 61-30 P M. - Tr~N~ Infrastructure Imp Of each mon Downtown nth Thursday Sidf Task F°rce meets the Alternate or The (Council or Re resentatwe ental d by a agreement primary member sherw►ood intergovernm mittee Llama staffs through an is represente Com Moore was established each jurisdiction overnmental members and Water District. Interg $0ard (PW I fists of five and the -Tigard out other Water Board ca s and King City issues and to carry $ Durham. .The Intergovernmental - Water een the cities of at large. to the Tggord City Council on water b nd one member is appointed ke recommendations commend a a Water Building ,WS ►s to m forth in the agreement. onth. 5.301P-m- Tigard W _ Dec 05 -The purpose of the responsibilities s esday of them July June 05 interested in The Board meets the 2nd Wedn 1 _ 'Dec 04 Ton - iew individuals e e 04 July view aPPlicott°ns to and the ~~unGi1 for ratification. the Ash orded evening in Committee 1.lam Jan _ ccd WT schedule tors are f orty sherw Mayors APP a six-month rotation recommends are usually early Com• on Committee Council Meetings ar Adviso Councilors are Advisory ember m & a Councilor t ant • e of the Mayor and committee appointor The Mayor a board or com to {it schedul ointment ('ores staff arrange rce Room at C, Nall. Creek C° page 3 • ' on ApPc►at'ment Matrix " COUT4115taff 1;101 -ON 1-08-~4 Alternate or Staff Council Or Re resentative will guide a Pmary (Co Committee re, e Committee blame staff) 19_~nember Advisory managed lane corridor The general Purpose The study is be►n9 hwaY 217 Moore Metro H►9 ° 217 including 9 it options- Advisory policy m the I.li9nw Y lanes $eaverton. { hhe study, ithe Policy Study mittee on improvements ~n bons for addition al roads and providing and '°ns ee an Co (7une transportat+ of °P to other en Advil ard. Advisory 18 months to to evaluate a variety connections ton Ti9 oducts. At the int policy look at County k Force and interchOnges, TriMet' Washing a or study P Ian to the . ected to to to OT, all m entotion P ork is exp wok Progroalm de pimprner h►P with OD one and will re a d an imPlem n Project w study will b Metro in Part at each miles im rovement ation Coma' conducted by end a set of P -Transport Will provide rop e oni m and the Oregon Commute Committee will r Metro Council ~ during the study . Advisory anon, the 12 times 3- meet opProximatelY Zr4QPNovember 2004)- will be schedule to or staff The Task Force Alternate Prima"! (CO ell or Re re5entative usually a deBrWn Primmember ices arand all ittee Name staff) a►'y Area reasurer) meets Comm scheckla the ct with AT&T for cable sere COM al►ton seat an sident A o Tf the Executive Metrop ° contra dice Pre Communications Commission has Committee `the President' and the review unicotions that oversees the budget CC) Comm Commission (MA oluan Area overning body Executive including 1815 -N} inistrative issues Beaverton' of the Metro? MACC is the 9 The member required). blic access fission on adm meetings. in TV N (?u MACC Each ber (no with the Comm most m at MACC contract Council rnem ations to el and attends mend 1-5 P make reCOir as ►egal cOuns afternoons. oversees the separately Pam Beery serves Wednesday six tires a year # usually on pirector • The Commission meets 6020 NNj 1690' Place. Suite ent Mcitrix - page 4 • staff liaison APPOintm CounG'11 1-08-04 Committee Name Primary (Council or Alternate or Staff Staff) Representative Metro Technical (This is an all-staff Hendryx/Shields Advisory Committee membership (MTAC) committee) MTAC reviews and makes recommendations to the Metro Policy Advisory Committee (MPAC) on land use issues associated with the Metro Functional Plan (Metro 2040). The Committee is made up of representation from the counties and cities within the Metro region. State agencies and special interest groups are also involved. MTAC meets the 1' and 3Pd Wednesdays of the month, 9:30 a.m. at Metro Committee Name Primary (Council or Alternate or Staff Staff) Representative Metro Policy Wilson Hendryx (alternate) Advisory Committee (request for Wilson to (MPAC) serve made 1-5-04) MPAC is similar to MTAC above, except it is made up of elected representatives. Mayor was elected as alternate by Washington County jurisdictions. Community Development Director Hendryx attends meetings if the Mayor cannot attend. MPAC meets the 2"d and 4th Wednesdays, 5-7 p.m. at Metro. Committee Name Primary (Council or Alternate or Staff Staff) Representative New Library Dirksen Monahan Resource Team The mission of this group (formed by Council Resolution 02-47) is to provide citizen perspective and the knowledge gained through their prior involvement on the New Tigard Library Construction Committee and the previous Library Expansion Committee. Team members will share their expertise with Tigard Library staff, architects and the design team to ensure that the finished library is representative of community interests. Team members may provide updates to the City Council and the community regarding the progress of planning and construction process. They may also convey information from the community to the library staff. Resource Team meets periodically as needed. In the past, the have met on Mondays at 6:30 .m. in the Library. Council/Staff Liaison Appointment Matrix - Page 5 LEGIEILiT`~ STRIP 0000000~I-OS-04 or Staff Alternate tative represents the cil Coun or a re5en this group Primary t R ood Comm, ee to ttee Name staff) Werner Councilor 00011%t A9nvy Water Moore in the d metro area. -The Regional Water Regional W p0rtlan tential Bull Run Metro. at Consortium comprised of aN Wat srO°p . studying the p° u Con arterly meeting held sortium is comer issues, A subg repre$en oa mends a 4 on region al policy tative) and Fishes Which G~ Water with ves r°9rams member tour tracts ho run p rs W ing. Build The policy board Board con Lee Center Mills The Senior Center cp0rd►n id the $en or Board- Center staff c~n.or Center senior Center Senior the city prOv Board the " °n the rov;des the food. College- - an {rcm Portland Commun►tY Mills represenor Center Staff the Senior Center also receive Loreen of am yen s is salaries a m _12 p.m. at rams pays s ce with pros • Assistan Tuesday of the month from status Of Board meets 2nd tCou"c. or policies °"d Pr►m° and to cif ii flee Name staff) guard with reg Comm of Wegner ' (ex the Chamber Chamber officio) resource to 30 a.m'1.30 p.m- ard serve as from 11' coerce Board Ling board memo bu ,Hess ommunitY• Chamber off ice is a n°"to the enomber an th at the Chaco and Wednesd°y of the m°n B.latt~ers ofn merest The Board meets the sec page 6 ~ M°trlX " , -Inc_A,staff ~,;a,s°n A'Pp°intme" 1-08-04 Committee Name Primary (Council or Alternate or Staff Staff) Re resentative Transportation Dirksen Wilson Financing Strategies Task Force The Task Force was formed by Resolution No. 01-06 to evaluate the election results of the failed Transportation Bond Measure (November 2000 ballot) and determine the reasons the bond failed. Transportation infrastructure needs remain and must be addressed to accommodate the existing and future travel demands of the automobile and alternate modes of transportation. The Task Force is to explore feasible funding strategies and develop recommendations to the City Council. The Task Force will determine actions required to enhance the passage of any future funding measures, including the public process essential for enhancing public awareness and support of the projects. Based on Council direction, the Task Force is to spearhead efforts to further develop and implement strategies with the goal of funding a transportation improvement package. Future meetings of the Task Force are dependent upon the outcome of Street Maintenance Fee discussion and review by Council. Vision Task Force Moore (VTF) Beginning in 1996 and throughout 1997, the Vision Task Force established a process to define a vision for the Tigard community. Then they identified the resources for implementing that vision through a partnership of individuals and organizations. The Task Force periodically reviews the Tigard Beyond Tomorrow document. The Task Force meeting schedule for the next several years is as follows: In January or February of 2003, staff will present the annual report to the Council. In the regular report process for 2003, staff will meet with Action Committees in Oct./Nov. and then publish the annual report for January '04. Vision renewal will occur in 2004. The Vision Task Force Vision will review white papers and gather information for a citywide survey March-April '04. The survey will be conducted in May '04 and analyzed. Council will receive a written report on the survey results on September 14, 2004. VTF will review and update the directions and goals from September 20, 2004 - October 22, 2004. The Action Committees will then develop action plans October 25 - November 19, 2004. From Monday, November 22 - Friday, December 17, the Vision Plan will be written to will include the 2004 accomplishments plus the 2004 renewal information. Council/Staff Liaison Appointment Matrix - Page 7 1-08-04 Primary (Council or Alternate or Staff Committee Name f) Re resentative Rohlf - Budget Staf Orr Committee/Citizen Washingt n County Monahan Rep o Consolidated public Com. safety agencies Communications orth plains, the 9-1-1 Dispatch Cent"ili bo~ol Cornelius, N (WCCCA) is Beaverton, rove Pot ce' ADept9ency Members include the cities of ton County consolidated The Washing except For in Washington County City ,Sherwood. and Durham. Tigard, Tualatin, King tY members. One representative from each Gaston' voting and non-voting representative and one alternative tion of objectives and work Plan, governs WCCCA and membership consist one primary Each S ° jurisdiction appoints app adoption of annual The Board g ado participating jurisdiction constituteso ;ble fordihe agency stra budgBoar - tegic plan, p et, approval of contracts (over $50, representative. The board is erfo mance standards, adoption of the ( n nual general policy guidelines and p voting Board administrative directive. t and makes recommendations to the WCCCA Commission. authorized by budge m. at WCCCA - 17911 The Budget committer reviews the proposed and December) on the third Thursdays, 4 p quarterly (March, June, September, The Commission meets . . NW Evergreen Parkway, Beaverton or 2003, these meetings will be held in March and April The Budget Committee meets two times a Year F taff Liaison Appointment Matrix - Page 8 Council/5 1.1F~71pILI 1 I ~7 1 (~16' 1-08-04 Primary (Councilor Alternate or Staff Committee Name Staff) Re resentative Wilson Duenas Washington county Coordinating Committee (WCCC) and projects and provides a forum for discussion o ortation issues, plans Positions of consensus on land use r land use coordinated transp cute. Establishes Pososii authority on the Major or a WCCC reviews and comments on M040 Pp e roach when approp local governments. The Committee F) Program. these resulting in recomm amdon 'oWashington County's l Countywide Traffic Impact Fee nZ and transportation issues 9 MSTIp) and th ointed by the City Council of the cities Streets Trnnsportation Improvement Program Sherwood and entotives or an alternate app Cornelius, Durham, Banks, King City, Gaston, AC will The voting membership consists of elected rres Tualatin, Forest Grove, on County representatives Beaverton. Hillsboro, to JPAC and MP Tig ard, county. Nor4h Plains, Washington County and cities of Washingt Wilsonville, and Washington be on the policy body. d Monday at noon at Beaverton City Hall CCC meets the secon W The Sherwood Moore Wegner Willamette Water Supply Agency (WWSA) potential uses of Willamette River water. WWSA coordinates, from a regional perspective, WWSA meets on an irregular basis. One public meeting was held 2002 uncil/staff Liaison Appointment Matrix - Page 9 ` Co LEGIBILITY SvIlp 1-08-04 Committee Name primary (Council or staff) Moore, Deveny, festival of Balloons lannin e ner, Wheatl duled P Committee We ination group for the Saloon festival held in June' sand schedules. Periodic Val ( b s {ic sc safety, hefetY~ of Committee member s of the Saloon f~~ This is a planning and coord staff checks for availability tanning group. s of the Committee, tin post-balloon festival . o e ame all January - 3, meetings for meeting mee g progress t ne with one follow-uP ded and report P as nee logistics, entertainment) are her Of City and Dirksen Meeting agenda for topics of m~yal County Elected Members set off icials (Informal) Sherwood MaY°r Mark Cottle- urisdictions meet', hosted by corner of Hwy 99 and taurant in Sherwood Elected officials from other j at poses Deli and Res interest. in 7•,30 a.m.. the third Friday Of each month, This group meets o Tunlatin-sherwo°d Road). Metro - Various Meetings as we are notified iaison Appointment Matrix - Page 10 Councili5taf f ~ 1-08-04 Primary (Council or Alternate or Staff Re resentative Committee Name Staff) Tualatin in Wilson Mendryx Natural Resource Coordinating The county and Committee (6oal 5) completion of Metros regional 6oa1 5 program. for providing policy direction for the co foal o program. Representatives include elected officials This Committee is respo are1devel ping a common approach to Metro's cities within the acounty nd cities. from the county at the Beaverton Library. The TBNRC meets the second Monday of the month, 1 p.m., Primary (Council or Alternate or Staff Staff) Re resentative Committee Name Roberts Moore Tualatin River National Wildlife Refuge - Visitor-5 Center Fundraising in 2003 to build a visitors center. The focus o cap Cam ai n ed to assist in fundraising efforts ch for~he fprojederaectl fby funding ocusing on soliciting corporate donations. This group was form uored 50/. mat the Task Force was on providing the req This group has not been active since its initial meeting. I/Staff Liaison Appointment Matrix - Page 11 C01lnCi Now 1-08-44 Alternate or Staff primory (Council or Re resentative ame Staff) Man region, including Committee N Sherwood etroP° Wilson the Portland. Greg°n m North Plains, Sherwood, Economic of the Westside of Hillsboro, King City. Alliance on the needs forest Grove, is focused Cornelius, Durham. members on is Alliance as the voice for area as an The Westside EcOn°~ and the cities of Beaverton, rowth. Acting of the decisions County business growth the image and visibility and influence Washington Wilsonville. ent conducive to and enhance to confront Tigard, Tualatin and create an enviros rom°te worki is to to P roactive organization urpose ng Primary P is a P Within The Alliance's affecting the Westside, the Alliance strives is Alliance area. locationsvary to meet The Westsi econom►vitality of the The meeting issues uniquely locale. at 7:30 a.m. is deve P acting the of the month economand regulate°ns imp 3d Thursday on policies held on the meeting are usually Breakfast forum Washington county Alternate or Staff CCouncil or services providers Primary Re resentative and ouP- all uth recreation ° f this 9r Com ts for mitt ee Name Staff) m fto°rGe involve was YO due to the efforts asse a youth fora started build developmental Youth Forum orming and f aci►itatin skateparkTask unity members to 1 to focus on f o ortunities. and other comm started in 200 the youth forum h &roup was to provide recreatioWith ned for and by Y° in9 a strategy formed to Work desig Rcom. in develop Council was h rograms and activities ock Creek Conf erence youth Advisory T`and througP in the Red R each child in 9 of the month at 7:30 a.m. (fleets on the third Wednesday 14~APPTMATRIXWPPTMxTR WITH DESCRIPTtON.DOG 1;`ADM~CATHY~COUNG Council/staff Liaison Appointment tA°triX -Page 12 Tigard City Council Goal Setting Financial Strategy Review 1. Review of Financial Forecast (presented to Budget Committee December 16, 2003) a. Questions* b. Issues* c. Concerns* 2. Financial Strategy Discussion a. Privilege Tax/Franchise Fee Discussion I. Status of Franchise Renewals (Electric Lightwave & Northwest Natural Gas) ii. Status of Privilege Tax development* iii. Telecommunications Registration Fee options* b. Urban Renewal i. Relationship to Financial Strategy ii. Potential Areas* iii. Timing* c. Local Option Property Tax Levy i. Need* ii. Timing* * Council input/discussion required { AA q` x s ~~i {.CtST~Yx ~tQ, [NCR ty ii,2,12004 1 'p m CITY OF TIGARD t t ~ ,yfL. ° i'. OREGON ~G~~P~k~3WARER~~I:IILD~NG WATER }UI~ITORICtM $777tiSW B,URNHAM TIGAR%-10REGON ;33' r PUBLIC NOTICE: Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Wednesday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - January 12, 2004 page 1 AGENDA TIGARD CITY COUNCIL GOAL-SETTING MEETING January 12, 2004 - l PM Tigard City Hall - Red Rock Creek Conference Room 13125 SW Hall Boulevard Tigard, Oregon 1. Roll Call and Call to Order • Mayor Pro Tem Dirksen 11. Financial Plan Update • Finance Director Prosser 111. Review Final Report - Goals 2003 • City Manager Monahan IV. Set Goals for 2004 • Definitions V. Non-Agenda Items 1:ladmkathyk=c 2004\041412.d= COUNCIL AGENDA - January 12, 2004 page 2 January 12, 2004 Council Goal Setting Administrative Items ■ Council bench configuration ■ Ex parte announcements; hearing procedure for quasi-judicial hearings ■ Public information - make use of walls in Town Hall ■ Council appointments (potential appointment: Planned Develoment Review Committee ■ Bull Mountain Subcommittees ■ Council Groundrules ■ City Charter hadmlp el VCOQIQWdministraf a Item discussion lisl.dM a • Discussion with Council on Goal Setting 1. Financial Strategy ■ is on track. ■ conservative approach is needed. ■ long-term stability is needed, a discussion on when to seek a levy is needed soon - to set the tone for the 2004-05 budget and beyond. 2. TCBD ■ task force is moving, albeit slowly. ■ education on TIF is needed, and recommendation from the committee ■ a direction of whether to seek a Charter amendment or a question of ■ use of TIF for a specific project is needed. ■ discussion on leadership of CBD advisory group and composition expansion is needed soon. 3. Transportation ■ ACTION is needed to encourage ODOT's attention and action on 99@, Hall, 217 and 1-5. ■ new members of the TFTF are needed. ■ Street Maintenance Fee needs to be implemented as adopted, monitored closely. ■ TriMet must be pressed to live up to its commitment to focus on Tigard. ■ CIP for transportation needs should be focused on a long-term direction to address improvement needs and identify financing shortfalls and potential financing means. ■ TriMet should be encouraged to make immediate, visible improvements in Tigard, beginning with approval and funding of new bust shelters/benches along bus routes, with an emphasis on non-99W routes. ■ ROW manager to be hired and put to work implementing the new program. ■ focus attention on sidewalk insta:lations needed. 4. Parks and Recreation ■ Meet with and provide direction to the new Park and Recreation Advisory Board. ■ Meet with Skate Park Committee and clarify the city commitment of the potential site and discuss fundraising. `i 5. Water ■ Complete the agreement with JWC. ■ Continue discussions with Portland about wholesale water. 6. Growth Management ■ continue Bull Mountain annexation information preparation leading to July 2004 Council action on the Annexation Plan. ■ form subcommittees and review their completed white papers. ■ subcommittee review of the planned development section of the Community Development Code. (led by the Planning Commission) ■ develop a framework/timetable for a Comprehensive Plan update. 7. Communication ■ continue to communicate with the public the successes and future concerns of the City. ■ determine the number of Cityscape issues to be published in Fiscal Year 2004-05, and which areas will receive copies via mail. (9 issues scheduled for 03/04) Bad,,4mck.l '0 4104 0 1 1 2%dlu "e D 1 with c Mil W goal -01.94ac f 1 Agenda Item No. 3. 1 Council Meeting of a -I D c1 Council Goal Setting Meeting Minutes January 12, 2004 Roll call - Present were Councilors Moore, Wilson, Sherwood and Mayor Pro Tern Dirksen. Craig Prosser and Bill Monahan from City staff were present. The meeting began shortly after I p.m. Bill Monahan introduced the format for the day and introduced Finance Director Craig Prosser to update the Council on the City's financial plan. Financial plan update - Craig Prosser showed the Council the latest financial plan which illustrates that the City will be going negative in fiscal year 2006-07, by $3 million if initial budget requests from City departments were all funded. After backing out new positions that likely won't be funded, Craig showed revised financial figures which forecast a restoration of the positive balance until fiscal year 2007-08. Some new positions will be funded under this scenario. Craig Prosser asked for direction from Council. Councilor Wilson asked for information on why the financial trends are happening. Craig Prosser explained that the major driver is personal services costs as 80% of costs are related to personal services. Cost of living allowances, dental and health plan costs, PERS, liability insurance and new facilities for personnel are included in those costs. Councilor Wilson asked for information broken out by those expenses which would be considered "cost of doing business" compared to "new services or facilities" which are coming on-line and have an increased cost associated with them. Craig Prosser distributed a matrix line "Long-term Financial Issues Council Priorities Major Issues" to check with the Council to determine if the assumptions from 2003 remain the same. He noted the proposed increase in franchise fees and creation of a privilege tax which Council clearly gave direction. He distributed a list showing the present franchise fe4s in various cities in Oregon. The matrix illustrates that there is room to increase some fees in Tigard, but those fees would be reflected on consumer bills. He explained that franchise fees and privilege taxes function the same way. An additional $250,000 could be generated by increasing Northwest Natural Gas franchise fees from three to five percent, at the same time a PGE increase would be substantially higher. Craig explained the limits that presently exist. A privilege tax will be developed by the Finance Department to be brought back for Council consideration in spring of 2004. Urban renewal is another financing tool which has been discussed. Craig Prosser noted that Washington County has raised the possibility of an urban renewal area that generally could follow the commuter rail priority. Council should consider whether to explore utilizing this financing mechanism. 1 A local option property tax levy has also been discussed with Council during the past few years. Earlier, November 2004 was Identified as a possible date for an election. Now a decision whether to pursue a levy In 2006 or 2008 Is at issue. Craig Prosser explained that a local government cannot change its permanent tax rate. A levy for no more than 5 years can be adopted, consistent with the $10 cap. The Council expressed the need for additional training in finance. More training will be scheduled as the new member of City Council is appointed and oriented. i i 2 r Goal Completion for 2003 and Goals for 2004 Bill introduced the memo which had been provided to the City Council outlining the goal achievement for 2003 by quarter and proposed goals submitted by department heads for 2004. Council determined that it has had sufficient time to study the goal achievement and desire to go right into discussion of goals for 2004. Goal 1 - Financial Strategy The Council has expressed an interest in a conservative approach on budget strategy. The Council expressed the desire to continue to delay the time frame when a serial levy will be needed. Council intents to find other ways to increase fees and reduce costs so that a levy can be delayed to a later year while we pursue a long-term solution to the City's financial needs. The Council discussed the need to give staff more direction and tasks define what should be accomplished under the financial goals. Councilor Wilson suggested convening a strategic planning session later in the year to discuss each of the goals established by Council and give more complete direction on what should be achieved. Mayor Pro Tern Dirksen suggested that the financial strategy continue as the prime City goal for 2004. Craig Prosser suggested modified goal language which he had submitted to Council in advance of the meeting. Council considered that language. Council discussed the possibility of tax increment financing and heard from Bill the two ways to approach it. Council expressed an interest in having an urban renewal plan to put before the voters for approval rather than seeking a charter amendment. Councilor Wilson noted that he believes that a Central Business District Urban Renewal Plan should be prepared first, followed by the more costly required funding needed for the Washington Square Regional Center. If the City can complete one urban renewal program successfully, Councilor Wilson projected that it could lead to building community trust so that a second urban renewal area could be developed. Council consensus was to adopt Craig Prosser's suggested Council goal with modification. Council acknowledged that during the year it explored creation of an economic development program. Progress was rnade in the past year as Tigard joined the Regional Partners for Economic Development. Council concluded that this action fulfills the section of the goal related to economic development and the ongoing effort will be considered to be a task. 3 Council suggested the following goals for 2004: A. Develop and implement a sustainable long-term financial strategy for issues such as: a. General Fund needs b. Library c. Transportation d. Parks and open space e. Washington Square regional center f. Central Business District g. Water system h. Extension of urban services through annexation Goal 2 - Tigard Central Business District Bill reviewed the language of the goal and the status of the committee effort, as expressed to Council at a November study session. Mayor Pro Tern Dirksen suggested that this is an important goal; Section A of the 2003 goal has been completed. Section B can be modified to delete reference to the design of the Tigard's commuter rail station. Councilor Wilson feels that the TGM grant needs to define the vision, putting the vision into a document so that a more defined direction is created. Mayor Pro Tern Dirksen also suggested that the task force be expanded to include representation from other business center, the CPOs, and others. Councilor Moore suggested citizen business users are needed to give their input to the committee. The Council discussed how to get membership representation by people with a variety of concerns. Councilor Wilson feels at least half of the committee representatives should be representatives from the community at large. The advisory committee's initial task, defined in the creating resolution is to be completed in about four months, so a change could be made at that time. Councilor Moore noted that a second committee may be an appropriate direction to go. Councilor Wilson noted that for anything to happen in downtown an urban renewal plan is needed requiring citywide voter approval. The need for an improved downtown area has been debated in the community for many years. It has been promoted and fought against by groups for many years, Councilor Sherwood noted. Council agreed to language for a goal as follows: A. Support the activities of the Downtown Task Force as it defines a vision for redevelopment. 4 B. Select a consultant to carry out the Transportation Growth Management (TGM) grant to create a redevelopment plan based upon the recommendations of the Task Force and Council. C. Choose a financing mechanism, such as tax increment financing, for carrying out the redevelopment plan or vision. D. Broaden the Task Force to include citywide representation. Council took a break at 2:52 p.m. returning at 3:08 p.m. Council returned and finalized Goal 2 by adding a statement broadening the Task Force. The change is reflected in the goal above. Goal 3 - Transportation Council discussed the goal. Councilor Wilson noted that the transportation system plan has identified many projects requiring funding, including ODOT projects, outside of our control. However, no priority list and strategy have been developed. Councilor Wilson would like the goal to go beyond what Tigard's responsibilities are but to include how Tigard can promote other agencies to fund improvements to facilities under their control. Council considered that the Right-of-Way management become a task. Councilor Sherwood suggested that the Council must at least meet twice with ODOT during 2004. A goal was suggested regarding communication with ODOT. Councilor Wilson suggested that there may be a need for the City to retain an outside expert to assist the task force and staff to do transportation modeling or other work to help determine the funding recommendation for the City. City Council discussed the goal and decided to leave Goal 3 A. and B. in place for 2004 as written, as follows: A. Aggressively pursue solutions to congestion of state, county and city facilities that cross through Tigard. a. Reforming the Transportation Financing Task Force. b. Identify project priorities and funding needs for state and city facilities. B. Continue working with Tri-Met to identify and fund additional intra-city bus routes. Council reviewed Chief Dickinson's proposed 2004 goal which focused on the need for improvements to pedestrian safety. Council expressed appreciation for the submittal of the new idea and encourages the Police department to carry out the goal. Council looks forward to the results of the study and recommendation, however, did not feel that a City Council goal is needed at this time. After much discussion, the Council modified the goal for transportation to read as follows: A. Aggressively pursue solutions to congestion of state, county and city facilities that cross through Tigard. 5 a. Reforming the Transportation Financing Task Force. b. Identify project priorities and funding needs for state and city facilities. B. Continue working with Tri-Met to carry out the Memorandum of Understanding and identify and fund additional improvements with an emphasis on intra-city bus routes. C. Council shall meet with ODOT representatives at least once in 2004 to discuss state road facilities in Tigard and the related funding needs and priorities. D. Council will continue discussion of the Transportation Goal during the Strategic Planning meeting on transportation. Goal 4 - Park and Recreation Council noted that during the past year the City completed an update of the Parks Master Plan for City facilities. Also, the City created a Parks and Recreation Advisory Committee. The Youth Forum, formed prior to 2003, continued to function during the year and has spun off other groups and activities. Councilor Moore noted that he has supported efforts citizens who have approached him desiring to seek voter approval to acquire additional open space. He has told individuals that if they want to pursue park acquisition in a funding package presented to the voters, he believes the Council will support it. Council discussed the idea and indicated a willingness to review and support a grassroots effort to put forth a greenspaces bond. Council recognizes that the choice of election date needs to be considered In light of other City issues of funding questions scheduled for voter approval. After discussion, Council agreed to the following goals: A. Meet with the Park and Recreation Advisory Committee to: a. Discuss the vision of the Task Force and the Council related to the City need for parks and recreation. b. Discuss possible acquisition needs and financing for the City of Tigard as well as unincorporated Bull Mountain. c. Discuss options and interest in creating a park and recreation district. B. Continue to participate in discussions with the Tigard-Tualatin School District and neighboring cities to consider the school district's funding needs. C.. Meet with the Skate Park Committee and formulate a plan of action. D. Continue to support the efforts of the Youth Forum. The last item to support the efforts of the Youth Foram, follow directly after an update on the activities of the Youth Forum and the recently created Youth Advisory Committee. 6 Goal 5 - Water The water goal for 2003 represents a continuation of a ten year effort to secure a long-term source of drinking water. The goal read "continue to evaluate options for long-term water supply." Council concluded that since negotiations have gone well to complete a contract with the Joint Water Commission, which should culminate in a contract in early 2004, the goal has been completed. Council recognizes that additional work to complete negotiations of a wholesale contract with the City of Portland and potential expiration of other sources of water will continue to be tasked. In addition, the Joint Water Commission contract does not guarantee the acquisition of water rights; however, efforts will be made to improve the capacity of the Skoggins Dam which could eventually lead to ownership rights. Council expressed satisfaction that the Joint Water Commission agreement will finally be in place. Goal 6 - Growth Management Council discussed the development projects which are now underway in the City. Several of those projects are underway without controversy. In addition, Council discussed the status of the Bull Mountain Annexation Plan. During the coming year, Council expects that effort will be necessary to complete the Annexation Plan. Council recommended the following goal which will be Goal 5 rather than Goal 6 since no water goal will be needed in 2004: Goal 5 - Growth Management A. Continue Bull Mountain annexation information preparation leading to a July 2004 Council action on the Annexation Plan. B. Form subcommittees and review their completed White Papers. C. Designate a subcommittee which will review the Planned Development section of the Community Development Code, led by the Planning Commission. D. Develop a framework/timetable for a Comprehensive Plan update. E. Negotiate with Washington County staff to determine who will prepare the plan and zoning for the UGB Areas 63 and 64, and identify the source of funding for the plan. Goal 7 - Communication The language for 2003 read as follows: 'A. Increase Tigard's communication with other elected bodies through active participation of City Council members and staff. B. Improve and expand communication with citizens, particularly communicating successes and future concerns. Council proposes reducing the number of meetings during the year with our state representative and senator from once a month to as little as once every three to four months. Council recognizes that the legislature is not in session, thus monthly updates are not necessary. Council does want to 7 continue to meet with state and regional officials and elected officers. Council modified the goal language to read: Increase Tigard's communication with other local elected officials and bodies through active participation of City Council members and staff. Councilor Wilson noted that he has heard lately an interest in forming neighborhood groups or other citizen participation groups. But, it may be more productive to review the Development Code and other citywide regulations that apply. Mayor Pro Tern Dirksen and Councilor Sherwood have expressed to the Community Development staff the need to review density transfer regulations and opportunities while the Planning Commission considers revision to the Planned Development section of the Community Development Code. Council may want to review bad examples of development, according to Councilor Wilson, and determine if there are ways to modify City regulations in order to prevent the adverse impacts. He specifically cited construction of walls in residential areas. Council discussed the development opportunities presented by the code which seemed to encourage development of sensitive properties. Council discussed and agreed to leave in the Council goal section D to continue to improve and expand communication with citizens. Mayor Pro Tern Dirksen suggested three additions to the Council goal. He suggested that the Council support the mission of the Tigard Youth Council by considering adding youth representative to all City boards and committees. Also, he suggested the Council support the Tigard Beyond Tomorrow goal to maximize City involvement opportunities through educational programs by developing and implementing a citizen leadership series. He suggested Council investigate the possibility of supporting the Tigard Beyond Tomorrow strategy to "encourage public participation through accessibility and education with an annual citizens fair for community events and businesses." He suggested that a fair could highlight areas of the City, events of the City and the groups who sponsor them. Council supported investigating the possibility of doing these three tasks. Councilor Sherwood suggested that the leadership series of Tualatin and Beaverton should be looked at as they have had success. Council suggested using Tigard's recording facilities to record and retain the training and also borrow materials from Tualatin and Beaverton. i The proposed goal for communication is changed to Goal 6 and reads as foilows: A. Increase Tigard's communication with other local officials and elected bodies through active participation of City Council members and staff. B. Improve and expand communication with citizens, particularly communicating successes and future concerns. C. Support the Tigard Beyond Tomorrow goal to maximize citizen involvement opportunities through educational programs by implementing a citizen leadership series. 8 D. Investigate the possibility of supporting the mission of the Tigard Youth Advisory Council "to empower, improve and connect the lives of Tigard's youth" by adding a youth representative to all City boards and committees. E. Investigate the possibility of supporting the Tigard Beyond Tomorrow strategy to "encourage public participation through accessibility and education with an annual citizens fair for community events and businesses." New Goals Council had an opportunity to suggest additional new goals for consideration. Council concluded that it wants for have a strategic planning session next week on transportation, a second session will be held after the six month goal report Is prepared. At that session the Council will review the goal achievement and determine If any course of action should be changed. Council considered the liaison appointment list dated January 8, 2004. All liaison appointments were confirmed with the addition of commuter rail coordinator committee assigned to Mayor Pro Tern Dirksen who volunteered. Council discussed a number of other Issues including the following: I . There is no need for changes to Council ground rules or the City charter at this time. 2. Council will consider having the City Attorney read a prepared hearing procedure statement rather than leave that responsibility to the mayor. 3. Have the architect for the City Hall remodel look at how the Town Hall can be better utilized to have presentation materials visible to the public. ` 4. The filling of the Council vacancy will involve a screening of process through the use of questions to be developed by the Council later. Council discussed the need to give direction to the filling of the Council vacancy. Further discussion will occur at an upcoming Council meeting. ' Council suggested that the draft Council goals be brought forward for discussion at the January 20 Council meeting for adoption on January 27. The goal setting session at the Tigard Water District Building recessed at 5:27 p.m. to reconvene at Cafe Allegro for the Council dinner without discussion of agenda items. 9 The Council reconvened the meeting at Cafd Allegro at 6 p.m. and finished dinner at 7 p.m. Wi iamb ona a , ty ~anager~ Attest: U ~04 Mayor City of Ti ard 10