City Council Packet - 04/22/2003
COMMUNITY NEWSPAPERS
P.O. BOX 370 PHONE (503)684-0360 Legal
BEAVERTON, OREGON 97075 Notice TT 10209
Legal Notice Advertising
City of Tigard
13125 SW Hall Blvd. CITY OF TI"RD
'Tigard,Oregon 97223 OREGON
Accounts Payable
•
Notice of Public Hearing
The TIGARD CITY COUNCIL on Tuesday, April 22, 2003 at 7:30
PM at the City of Tigard Town Hall, 13125 SW Hall. Blvd., Tigard, .
Oregon, will consider
AFFIDAVIT OF Pll Street Maintenance Fee
STATE OF OREGON, ) The Tigard City Council will receive public input regarding the
COUNTY OF WASHINGTON, ) SS' proposed Street Maintenance Fee. Council direction or any future
I, xa+h action on the proposed fee is expected after the hearing has been
Y-~ywor conducted and Council has had the opportunity to consider all.the
being first duly sworn, depose and say that information provided to them regarding the proposed fee.
Director, or his principal clerk, of th&iQar. Information is available at City Hall, 13125 SW Hall Blvd,, Tigard,
a newspaper of general circulation as deft Oregon 97223. Further information may be obtained ftom the
and 193.020; published at. Tigard Engineering Department by call 503-632-4171 or chec fpg our
aforesaid co nt and slatethat the Publ. website at www.ei.tigard.orus,
Proposecytreet A'Zazntenance TT 10209 -Publish April 3, 2003.
a printed copy of which is hereto annexed, was published in the
entire issue of said newspaper for OPJE successive and
consecutive in the following issue s:
April 3,2003
Subscribed and sworn to efore me this . rd day of Apr i 1, 2 0 0 3
N ry Public for Oregon O OFFICIAL SEAL
BIN A BURGESS
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P.O. BOX 370 PHONE (503)684-0360 °,Ayb s, °6
BEAVERTON, OREGON 97075
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Legal Notice Advertising
City of Tigard • ❑ Tearsheet Notice
13125 SW Hall Blvd.
Cigard,Oregon 97223 • ❑ Duplicate Affidavit
Accounts Payable
AFFIDAVIT OF PUBLICATION
STATE OF OREGON,
COUNTY OF WASHINGTON, )
1, Xni-hV
being first duly sworn, depose and say that I am the Advertising
Director, or his principal clerk, of thRigard-Tualatin Times
a newspaper of general circulation as defined in ORS 193.010
and 193.020; published at Tigard in the
aforesaid co ntY and state; that the Public Hearing/
Propose Street Elazn ena.nce Fee
a printed copy of which is hereto annexed, was published in the
entire issue of said newspaper for ONE successive and
consecutive in the following issues:
April 3,2003
Subscribed and sworn to efore me this 3 rd day of Apr i 1, 2 0 0 3
7 OFFICIAL SCAL
N ry Public for Oregon ?OBIN A BURGESS
NOTARY PUBUC-OREGON
c-~ co vnlssiON NO. 344589
My Commission Expires :.6Y 2CC5
~ AFFIDAVIT
I
CITY OF TIGARD
OREGON
TIGARD CITY COUNCIL
MEETING
April 22, 2003
COUNCIL MEETING WILL BE TELEVISED
H.Veannieldocs%ccpkt3
13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772
Agenda Item No.
Meeting of 'J~'«ae r•~ 1 00
COUNCIL MINUTES
TIGARD CITY COUNCIL MEETING
April 22, 2003
Council President Dirksen called the meeting to order at 6:30 p.m.
Council Present: Council President Dirksen and Councilors Moore, Sherwood, and Wilson
EXECUTIVE SESSION: Not held
• STUDY SESSION
Administrative Items:
PUD letter discussion. This discussion was a continuation of the discussion from the
April 8 Council meeting. The Oregon of Office of Energy Report was distributed to
the Council. No further follow up at this time.
City Manager review process, schedule - postponed until the return of the Mayor
Tour of City facilities for Council members - tours will be arranged during the day for
Councilors Sherwood and Wilson, who said they would like to connect with employees
while doing their everyday work assignments. Staff will schedule two department tours
per month over the next three months.
Balloon Festival update - Councilor Moore advised he met with Event Coordinator
Bruce Ellis last week. Mr. Ellis is planning to reestablish the event next year and is in
the process of looking for sponsors including radio and television stations. Councilor
Moore will meet with Mr. Ellis in early summer to discuss how the Festival activities can
be split between the field activities and the balloon events with different organizations
or individuals taking the lead. Committees can then be set up for different aspects of
the event.
Meeting date/time with Washington County Board - the Board suggested noon, July
22, Hillsboro; City staff suggested July 15 or August 19. City Manager Monahan will
check with the County to determine if a late afternoon meeting in a neutral location
(i.e., Beaverton) can be set with the Board.
- - Earth Day Activities - A flyer for Solv-It volunteer opportunities in Tigard was
distributed. Activities are scheduled for several Tigard locations on Saturday, April
26.
- Street Maintenance Fee Public Hearing - Council held a brief discussion noting that
public testimony will be limited to five minutes. The Mayor will not be present, so
Council President Dirksen suggested that the Council wait until the Mayor returns to
vote on this matter. This will also give the Council time to assimilate the testimony
presented. Testimony from Mark Padgett, Planning Commission Chair, was distributed
to the Council.
Tigard City Council Meeting Minutes - April 22, 2003 Page 1
City Manager Monahan reminded Council of the Beaverton Mayor's Breakfast - May
7, 7 to 9:15 a.m. - Greenwood Inn
Budget Committee Schedule was distributed to the Council.
Community Outreach meetings:
Thursday, April 24, Chief Bill Dickinson will hold his first of four community
meetings. The meeting will be held at Templeton Elementary School beginning at 7
p.m. Councilor Sydney Sherwood will represent Council. The meeting schedule
and the council members planning to attend are as follows:
• April 24, Templeton Elementary, Councilor Sherwood
• May 1, CF Tigard Elementary, Mayor Griffith
• May 8, Mary Woodward Elementary, Councilor Wilson
• May 15, Metzger Elementary, Councilor Moore
- Library - Groundbreaking - May 17, 10 a.m.
House Bill 3500 (Information distributed to Council)
- Metro Auditor Request (Information distributed to Council)
Commuter Rail Information was distributed.
Council received an updated Council Liaison appointment matrix. City Recorder will
add the Highway 217 Committee to the matrix - Council Moore is the liaison to this
Committee.
Study Session ended at 7:12 p.m.
1. BUSINESS MEETING
1.1 Council President Dirksen called the Council and Local Contract Review Board
meeting to order at 7:30 p.m.
1.2 Roll Call: Council President Dirksen; Councilors Moore, Sherwood & Wilson
1.3 Pledge of Allegiance
1.4 Council Communications az Liaison Reports: See Item No. 7
1.5 Call to Council and Staff for Non-Agenda Items: None
2. PROCLAMATION
2.1 Proclaim April 22, 2003, as Arbor Day
Council President Dirksen issued the Arbor Day Proclamation
3. VISITOR'S AGENDA
Mr. G.E. McAdams, 13420 SW Brittany Drive, Tigard, asked questions about
visitors' agenda and public hearing testimony time limits. Visitor agendas are
scheduled during business meetings (2°d and 4' Tuesdays). Public hearing
testimony time limits are at the discretion of the presiding official, who often
consults with the Council about whether to set limits on testimony. If the Manager
Tigard City Council Meeting Minutes - April 22, 2003 Page 2
Is asked about agenda item scheduling for a Council meeting, he consults with the
Mayor or Council President.
4. CONSENT AGENDA: Motion by Councilor Sherwood, seconded by Councilor
Wilson, to adopt the Consent Agenda as follows:
4.1 Approve Council Minutes for February 25, 2003
4.2 Receive and File:
a. Council Goal Update
4.3 Approve an Amendment to the Washington County Cooperative Library
Services Public Library Services Agreement
4.4 Approve an Amendment to the Washington County Inter-Library Information
Network Agreement
4.5 Local Contract Review Board:
a. Approve payment to Centex Homes for costs incurred to oversize water
lines
b. Award contract for engineering/hydro geological services related to aquifer
storage and recovery to Groundwater Solutions, Inc.
c. Approve the purchase of three marked police vehicles
The motion to approve the Consent Agenda was approved by a unanimous vote of
Council present:
Council President Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
5. PUBLIC HEARING REGARDING A STREET MAINTENANCE FEE
a. Council President Dirksen opened the public hearing.
b. City Engineer Duenas presented presented the staff report. Highlights of his
.2 presentation were shown on PowerPoint slides, which are file with the City
Recorder. The proposed street maintenance fee is a monthly user fee based
on trips generated by land uses, which is typically collected through utility
3 bills. The fee is designated for use in the maintenance of the transportation
system.
3
u
a The public hearing was closed.
Council members commented on the testimony received about the economy
and other issues brought to their attention. It was determined that by
Friday, April 25, Council members will submit questions to staff. Staff will
Tigard City Council Meeting Minutes - April 22, 2003 Page 3
respond to the questions and the Council will discuss this information on
May 13. A final decision will be scheduled for Council consideration on
May 2 7.
C. Public Testimony
• Paul Owen, 10335 SW Highland Drive, Tigard, who resides in
Summerfield and a member of the Transportation Financing Strategies
Task Force, testified in support of the street maintenance fee. Mr.
Owens noted that a number of people in the audience were from
Summerfield. He added that Mr. Paul Hunt, former City Council
member, advised he was in favor of the street maintenance fee as it's
now proposed to the Council. Mr. Owens submitted a letter from Frank
and LeMae Bates in support of the fee.
• Mr. )ack Reardon, 9585 SW Washington Square Drive, Tigard,
representing the Washington Square Shopping Center, testified in
opposition to the Street Maintenance Fee. A letter outlining his basic
objections was submitted to the Council and is on file with the City
Recorder. He cited unfavorable economic times for businesses and also
noted that Washington Square tenants pay for private street maintenance
on the Washington Square property. Mr. Reardon objected to the
formula, which has residents paying 25% of the fees assessed with
businesses paying 75%.
• Mr. Charles Schneider, 11 119 5W Tigard Street, Tigard, was opposed
to the fee. He said this was not a fee - it was a tax. He referred to
recent construction work on Walnut and Tiedeman and the detour of
traffic during the construction that caused wear and tear on
neighborhood streets. Mr. Schneider commented that many
commercial vehicles (buses, delivery trucks, taxi's, etc.) use the streets,
but would not be paying this fee. He objected to multi-family residences
paying less than single-family. Mr. Schneider noted that when utility
contractors make street cuts to do their work, they often do not make
repairs that will last - doing just enough to have the repair hold up for
the required one-year warranty.
• Gene McAdams, 13420 SW Brittany Drive, Tigard, said he was critical
of the fee, but not necessarily against it. He objected to the staff report
stating the gas tax fee had not increased in a decade and noted the
amount of revenue had increased by more than 60% since 1991. He
noted concerns with the priority given to street maintenance during the
Tigard City Council Meeting Minutes - April 22, 2003 Page 4
budget process and also questioned the amount of the fee collected that
would be used for administrative expenses. Mr. McAdams
noted issues with an interfund transfer.
City Engineer Duenas noted that 10% of the fee collected would be for
engineering expenses. The street maintenance fee would be dedicated
to maintenance.
Mr. McAdams requested that the ordinance set the fee, rather than
having the fee set by resolution. A public hearing should be before the
fee could be adjusted.
Mr. McAdams objected to the right-of-way maintenance on arterial and
collector streets only. He said the additional manpower and equipment
needs should be taken into consideration before implementing a
maintenance program.
• Dan Murphy, 12345 SW Main Street, Tigard, representing the Tigard
Area Chamber of Commerce, advised that the Business Advocacy
Committee and the Board of Directors did not support the maintenance
fee. This fee should be labeled a "tax" and approved by a vote of the
people.
• Joe Gilliam, 30300 SW Parkway Avenue, Wilsonville, Oregon 97070,
Oregon Grocery Association, said this was a tax not a fee. The perfect
solution would be for maintenance needs to be funded by gas tax
revenue; however, the voters have not approved any increases to this
tax. He questioned the credibility of the resources used to establish the
fee. He said the ITE Manual supplies incomplete data, which is based on
a survey of on?y two stores. He said that local data should be used to
calculate the fee. He advised that grocery stores generally operate on a
1 % margin; therefore $1.5 million must be generated in grocery store
L sales in order to break even on a fee assessment of $15,000.
r
Brian Kovacich, Embassy Suites Hotel, 9000 SW Washington Square
Road, Tigard, asked the Council take more time to consider whether to
a implement the Street Maintenance Fee. He said many businesses were
5 surprised that such a fee was being considered. He noted concerns about
imposing this fee during these difficult economic times. He would like an
opportunity to review how these fees are being assessed. He noted the
hotel industry currently generates 7% room tax payable to Washington
County. Mr. Kovacich advised he would not be in favor of the fee if it's
Tigard City Council Meeting Minutes - April 22, 2003 Page 5
skewed toward businesses paying more than residents. He said he would
be willing to pay for street maintenance on his property tax statement.
City Engineer Duenas, in response to a question from Mr. Kovacich, said
he will contact Mr. Kovacich with details about the proposed assessment
for hotels.
• Cleon Cox 111,13580 SW Ash Avenue, Tigard, advised he is opposed to
the fee and said it's a tax, not a fee. He referred to a previous request
he to Council to have police increase patrols and issue tickets to traffic
speeders rather than install speed humps. Mr. Cox referred to the
current economic conditions and suggested that expenditure cuts be
made. He said he considered this fee to be anti-business.
Councilor Moore referred to the upcoming Budget Committee meetings
and invited Mr. Cox to attend these meetings so he could become aware
of where the City is making cuts.
• Devin Kidman, 7150 SW Hampton Street, Tigard, The People Group,
noted concerns about this expense for business owners. He asked
Council consider how this would affect businesses during the current
difficult economic climate.
• Valorie Westlund, 14800 SW Kenton Drive, Tigard, commented that
the street maintenance fee has been under discussion for at least the last
year and a half. She said a street maintenance fee is needed, adding that
the value of maintenance is to avoid more expensive repairs later. She
empathized with businesses and suggested that the fee distribution
formula be reviewed.
• Mary Kaufman, 14425 SW McFarland, Tigard, resident and
representative of the lodging industry, noted that the Tigard fee
schedule, as proposed, is not equitable. This is an unbelievably difficult
time for business and it is not the right time to implement this fee.
• John Skourtes, owner of six warehouses in Tigard, advised that all of his
tenants are "barely hanging in there" because of the poor economy. He
suggested that the City ask voters to approve a bond measure.
City Engineer Duenas explained that maintenance expenses are ongoing
and a bond measure will not address the continuing maintenance needs.
The Transportation Financing Strategies Task Force considered a number
of financing options.
Tigard City Council Meeting Minutes - April 22, 2003 Page 6
d. Staff Recommendation
Staff recommended the Council consider the testimony and information it
received tonight and then provide direction to staff on whether to proceed
with developing an ordinance to implement a street maintenance fee.
e. Council President Dirksen closed the public hearing.
6. CONSIDER AN ORDINANCE REVISING CHAPTER 2.12 OF THE TIGARD
MUNICIPAL CODE PERTAINING TO A PARK AND RECREATION BOARD
City Manager Monahan presented the staff report. The proposed revisions to TMC
2.12 were proposed as a result of 2003 Council Goal No. 4. A section of that
goal is to "Explore the creation of a Park and Recreation Advisory Board." TMC
2.12 provides for such a board; however, the board has been inactive for several
years.
Motion by Councilor Moore, seconded by Councilor Sherwood, to adopt
Ordinance No. 03-02.
ORDINANCE NO. 03-02 - AN ORDINANCE AMENDING TIGARD
MUNICIPAL CODE, CHAPTER 2.12, REGARDING THE PARK AND
RECREATION BOARD
The motion was approved by a unanimous vote of Council present:
Council President Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
a
a
7. COUNCIL LIAISON REPORTS
J
a Councilor Sherwood reported on the Arbor Day activities that took place earlier in
the day at Durham Elementary School. She had several items to give to the Mayor
including a Tree City USA flag.
Councilor Dirksen announced a Downtown Task Force Meeting scheduled for
Thursday, April 24, 2003, 6:30 p.m. at Town Hall.
Tigard City Council Meeting Minutes - April 22, 2003 Page 7
8. NON-AGENDA ITEMS: None
9. EXECUTIVE SESSION: Not held
10. AD]OURNMENT: 9:27 p.m.
Catherine Wheatley, City Recorder
Attest:
yor, I
Date: a DD3
I: ADM\CATHY\CCM\030422.DOC
Tigard City Council Meeting Minutes - April 22, 2003 Page 8
Council President's Agenda
CITY OF TIGARD
OREGON
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PUBLIC NOTICE:
Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s).
If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda
item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set
for a future Agenda by contacting either the Mayor or the City Manager.
Times noted are estimated; it is recommended that persons interested in testifying be present
by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard
in any order after 7:30 p.m.
Assistive Listening Devices are available for persons with impaired hearing and should be
scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please
call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications
Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;
and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow
as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the
Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-
684-2772 (TDD - Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA - APRIL 22, 2003 page 1
AGENDA
TIGARD CITY COUNCIL MEETING
APRIL 22, 2003
6:30 PM
• STUDY SESSION
Note: Executive Session has been cancelled
EXEGLITIVE SESSION. The Tigard Gity Geunell will go inte Executive Se5slen te
discuss laber negotiations and car-rent er- pending litigatien under ORS 192-660(
and (I h). AH discussiens are confidential and the5e present may disele5e nething
Sesslens-, as provided by ORS • , but must not diselese any rmatien
discussed. No Executive Se5sien may be held fer the purpose ef taking any final a
7:30 PM
1. BUSINESS MEETING
1.1 Call to Order - City Council 8Z Local Contract Review Board
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications 8t Liaison Reports
1.5 Call to Council and Staff for Non-Agenda Items
7:35 PM
2. PROCLAMATION
2.1 Proclaim April 22, 2003, as Arbor Day
• Council President Dirksen
Council President: Tigard's urban forest of public and private parks and greenways is part
of a larger ecology and is integral to our region's water quality. Our
urban forest includes a diversity of trees that grace our city streets, parks
and greenways, provide habitat for wildlife, clean the air, protect water
resources, and ensure that everyone can experience natural beauty where
we live, work and recreate. The City of Tigard is committed to provide
resources to maintain and enhance the urban forest. We recognize that
our urban forest is a necessity and is an integral part of the city's
infrastructure and encourage people of all ages and backgrounds to
COUNCIL AGENDA - APRIL 22, 2003 page 2
participate actively in the stewardship and caretaking of Tigard's urban
forest. With the concurrence of the Tigard City Council, 1 do hereby
proclaim April 22, 2003 to be ARBOR DAY in Tigard and encourage
people throughout the entire city to become more involved with the
planting and stewardship of the urban forest throughout the year of
2003.
7:40 PM
3. VISITOR'S AGENDA (Two Minutes or Less, Please)
7:45 PM
4. CONSENT AGENDA: These items are considered to be routine and may be enacted
in one motion without separate discussion. Anyone may request that an item be
removed by motion for discussion and separate action. Motion to:
4.1 Approve Council Minutes for February 25, 2003
4.2 Receive and File:
a. Council Goal Update
4.3 Approve an Amendment to the Washington County Cooperative Library
Services Public Library Services Agreement
4.4 Approve an Amendment to the Washington County Inter-Library Information
Network Agreement
4.5 Local Contract Review Board:
a. Approve payment to Centex Homes for costs incurred to oversize
water lines
b. Award contract for engineering/hydrogeological services related to
aquifer storage and recovery to Groundwater Solutions, Inc.
C. Approve the purchase of three marked police vehicles
Consent Agenda - Items Removed for Separate Discussion: Any items requested
to be removed from the Consent Agenda for separate discussion will be considered
immediately after the Council has voted on those items which do not need
discussion.
7:50 PM
5. PUBLIC HEARING REGARDING A STREET MAINTENANCE FEE
a. Open Public Hearing
b. Summation by Engineering Staff
C. Public Testimony
d. Staff Recommendation
e. Council Discussion
f. Close Public Hearing
COUNCIL AGENDA - APRIL 22, 2003 page 3
8:50 PM
6. CONSIDER AN ORDINANCE REVISING CHAPTER 2.12 OF THE TIGARD
MUNICIPAL CODE PERTAINING TO A PARK AND RECREATION BOARD
a. Staff Report: Administration Staff
b. Council Discussion
C. Council Consideration: Ordinance No.
Councilor: I move for adoption of the proposed ordinance.
Councilor: I second the motion.
Council President: Will the City Recorder please read the number and title of the Ordinance.
City Recorder: (Reads as requested.)
Council President: Is there any discussion?
Council President
(after discussion): Will the City Recorder please conduct a roll-call vote of Council.
City Recorder. Conducts roll call vote.
Council .President: Ordinance No. (is approved or fails) by a (unanimous or however
votes were split) vote.
9:00 PM
7. COUNCIL LIAISON REPORTS
9:05 PM
8. NON-AGENDA ITEMS
9:(0 PM
9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If
an Executive Session is called to order, the appropriate ORS citation will be
announced identifying the applicable statute. All discussions are confidential and
those present may disclose nothing from the Session. Representatives of the news
media are allowed to attend Executive Sessions, as provided by ORS 192.660(3),
but must not disclose any information discussed. No Executive Session may be held
for the purpose of taking any final action or making any final decision. Executive
Sessions are closed to the public.
COUNCIL AGENDA - APRIL 22, 2003 page 4
9:15 PM
10. ADJOURNMENT
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COUNCIL AGENDA - APRIL 22, 2003 page 5
City of Tigard, Oregon
Affidavit of Posting
CITY OF TIGARD
OREGON
In the Matter of the Proposed Ordinance(s)
STATE OF OREGON )
County of Washington ) ss.
City of Tigard )
11 jD041 h (2 f - • J, , being first duly sworn (or affirmed), by
oath (or affirmation), depose and say:
That I posted in the following public and conspicuous places, a copy of
Ordinance Number(s) y 3 d , which were adopted at
the City Council meeting of Y- )a - 03 , with a copy(s) of said
Ordinance(s) being hereto attached and by reference made a part hereof, on the
day of , 2p_ 0 3
1. Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon
2. Tigard Public Library, 13125 SW Hall Blvd., Tigard, Oregon
3. Tigard Water Building, 8777 SW Burriha-n, Tigard, Oregon
Signature of Person who Performed Posting
Subscribed and sworn (or affirmed) before me this day of
kv 20 05
OFFICtALSEAL '
DEBBIE R. UC-NEG O Si nature of Notary Public for Oregon
NOTARY PUBU-0RE
g
COMMISSION NO. 355953
MY COMMISSION EXPIRES MAR. 21, 2006
\\TIG333\USROEPTStADM\GREERIFORMSIAFFIDAVITSkAFFIDAVIT OF POSTING - ORDINANCE.DOC
MEMM
r
Attachment 1
CITY OF TIGARD, OREGON
ORDINANCE NO. 03- yQ.
AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE, CHAPTER 2.12, REGARDING
THE PARK AND RECREATION BOARD.
WHEREAS, the City of Tigard is a growing community with increasing needs for park and
recreation activities; and
WHEREAS, the City has completed master plans and improvements to several City parks, but
further work remains; and
WHEREAS, Tigard has not had a separate Park and Recreation Advisory Board since the
dissolution of the former Park and Recreation Board in the early 1990's; and
WHEREAS, the Tigard Planning Commission has ably provided advice to the City Council and
staff on parks-related issues for more than ten years; and
WHEREAS, the City is in need of an advisory group that can focus solely on park and recreation
needs of the community.
NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS:
SECTION 1: The City Park and Recreation Advisory Board shall, at its first meeting after the
effective date of this ordinance, elect a chairperson and vice chairperson, who
shall hold office during the pleasure of the board, and the board shall elect a
secretary who need not be a member of the board, and the secretary shall keep
accurate records of all board proceedings.
SECTION 2: If any member resigns or is unable to serve the term for which the member was
appointed, the vacancy will be filled as set forth by Tigard City Council
resolution regarding the appointment of alternates to boards and committees.
SECTION 3: The Tigard Municipal Code, Chapter 2.12, is hereby amended as shown in the
attached Exhibit A, which is incorporated herein by this reference.
ORDINANCE No. 03- 02-
Page 1
SECTION 4: Inasmuch as it is deemed necessary for the public health, peace and safety of the
citizens of Tigard that an advisory board on park and recreation matters be
established, an emergency is hereby declared to exist, and this ordinance shall be in
full force and effect on and after the date following its adoption by the City Council
and signature by the Mayor.
PASSED: By u nrWI MM5 Yote of all Council members present after being read by number
and title only, this as n day of A 0,U L , 2003.
Catherine eatley, City Recorder
nd
APPROVED: By Tigard City Council this aay of o 22003.
- '41 ZaL
Craig . Dirksen, Council President
A7:E form:
Ci Attorney
Date
I: ADM\PACKET'03\20030422\PARK AND RECREATION ORD 2.DOC
ORDINANCE No. 03-
Page 2
Exhibit A
TIGARD MUNICIPAL CODE
Chapter 2.12 PARK AND RECREATION 79-27 §2, 1979: Ord. 78-12 §2, 1978: Ord. 72-
ADVISORY BOARD. 66A §1, 1972: Ord. 70-11 §1, 1970).
Sections: 2.12.020 Meetings.
2.12.010 Appointments. The park and recreation advisory board shall
2.12.020 Meetings. hold meetings as needed, but shall not meet less
2.12.030 Public Meetings. than six times per year. Minutes of each meeting
2.12.04030 Advisory Capacity. shall be prepared and submitted to the cEity
2.12.05040- Terms Of Office. rRecorder not more than ten business seven days
2.12.060 Term Limits. following a park and recreation advisory board
2.12.07050- General Functions And meeting. These minuies shall be reviewed by !he
Responsibilities. meeting. (Ord. 85-29 §1,
31.12.060 Speeifie . 1985: Ord. 79-93 §2(part), 1979: Ord. 72-66A §2,
1972: Ord. 70-11 §2, 1970).
2.12.010 Appointments.
2.12.030 Public Meetings
A park and recreation advisory board is
created, hereinafter referred to as the "park and The park and recreation advisory board shall
recreation advisory_board." The park and comply with the Oregon Public Meeting Law,
recreation advisory board shall consist of seven meet on a regular basis and make
ate-persons . appointed recommendations to the cit +y council as needed.
by the cEity cGouncil_--nNot more than two of
whom may be nonresidents of the cEity. I3 2.12.04030- Advisory Capacity.
per-son shall be-a-Non-voting members of the park
and recreation advisory board may be appointed The park and recreation advisory board shall
by the mayor upon the recommendation of the be advisory to the cEity cCouncil on matters
Tigard-Tualatin school district board and such pertaining to the creation, operation and
other bodies as the mayor deems would be maintenance of recreation facilities under the
appropriate to contribute input to the park and jurisdiction of the cEity. The park and recreation
recreation advisory board. advisory board shall not obligate any funds
Gotmeil, and sueh per-sons shall r-e,3ide within the without first obtaining permission to do so from
established betmdaries of the T4gard school the cEity cEouncil. (Ord. 79-93 §2(part), 1979:
distriet All voting park and recreation advisory Ord. 70-11 §3, 1970).
L board members shall have equal status in
recommendation and voting powers. Park and 2.12.05040 Terms Of Office.
tj recreation advisory bEoard members shall receive
• } no compensation. With the exception of the initial members,
t3--he terms of office of e fl-members of the--park
j A chaff erp rsonfmm and vice chaff erp rson and recreation advisory board shall be four years
and a secretary shall be elected by the to expire June 30`h Deee- bef 31 The terms of
membership at the start of each year. A the initial members of the board shall be
chat erp rsonmen shall not serve consecutively for designated by the mayor. The mayor shall appoint
more than two years in said capacity. (Ord. 80-45 the initial members as follows:
§1(part), 1980: Ord. 79-93 §2(part), 1979: Ord.
2-12-1 SE Update: 11/01
TIGARD MUNICIPAL CODE
Two members for a term of two years. for _public park and recreation facilities and
Two members for a term of three years. programs.
Three members for a term of four years.
(1) To define the objeetives of pu
If any member resigns or is unable to serve the reereati- - -11o and make plans and general
term for which the member was appointed, the
vacancy will be filled as set forth by city council guide !he Gky Gottfleil adopted
"
resolution regarding the appointment of alternates Design and Open Spsee " (Ord. 77-70);
to boards and committees.
filled by motion oF the City Gouneil for tlie (2) To keep publie offleials infbfmed of the
(Ord. 79-93
§2(part), 1979). program,
2.12.060 Term Limits. - (3) To re
Members of the nark and recreation advisory (Ord. 80-45 §1(part), 1979).
board shall be limited to two full consecutive
terms not withstanding prior appointment to an Responsibilities.
2.12.060 Speeifie unexpired terni.
The specifie responsibilities of the park
2.12.07059- General Functions And board s be!
Responsibilities.
serviee levels to the C-ib,Gauneil generally;
The general functions of the park and
recreation advisory board shall be to advise the (2) To aet in an advisory capacity to the
public works director and city council on issues Administrator;
such as:
(1) Concerning the management, care and (3) To advise the City Gauneil o~prablerm
control of public parks and recreation facilities related to the eve
and programs of the city, together with all park pmgrams,
property and recreation facilities which may be
accuired and developed: (4) To aid in eoordinating Gity reereation
-1. with the pfograms of other governmental
(2) Concerning the making and altering organizations;
from time to time of needful rules and regulations
for the maintenance of order, safety and decency (5) To reNiew the i venes-of the-paf
in said parks and recreation facilities: and---recreation---program-- wi h the q
-ty
Administrator and City Geuneil-:
(3) Concerning the establishment and
modification of fees for park and recreation (6) To r-evqe%- the annual budget in relmien
services, programs, or facility rentals: to patq~s and r-eefeation funding with the C-.i~,
Administrator, Budget Gernmittee and
(4) Concerning the expenditure of such Gotmeil=
funds as shall be appropriated by the city council
2-12-2 SE Update: 11/01
TIGARD MUNICIPAL CODE
(7) To prepare a brief annual report to the
City Gouneil-ett'li-ing-responses to general an
board by this ebaptet-. Ord. 79-93 §2(part),
1979).0
2-12-3 SE Update: 11/01
j
AGENDA
TIGARD CITY COUNCIL STUDY SESSION/ADMINISTRATIVE ITEMS FOR REVIEW
April 22, 2003 - 6:30 PM
The Study Session is held in the Red Rock Creek Conference Room. Enter at the back of Town Hall. The
Council encourages interested citizens to attend all or part of the meeting. If the number of attendees exceeds
the capacity of the Conference Room, the Council may move the Study Session to the Town Hall.
(Executive session canceled.)
• EXECUTIVE SESSION:
neeodatlens and eument er pending litigation undeF QRS 192.660(id) and (1h). A Il discussions are
confidential and these present may disdGse nothing fr-am the Session. Representatives ~Lhp APIAg';
media
Wwed tG attend &ecutive 5-1- as --gided by QRS 192.660(3), but m' ust nat disc-lose an
infowaadon disrmssed. No Execud e Se~len ~nay be held for. the puFpese of taking any flnal action -GF
making any final decision. Executive Sessions are closed to the public-.
• STUDY SESSION
> Administrative Items
PUD fetter discussion (Oregon of Office of Energy Report distributed)
City Manager review process, schedule
Tour of City facilities for Council members
Balloon Festival update - Councilor Moore
Meeting with Washington County Board - they suggest noon, July 22, Hillsboro; we
suggested July 15 or August 19
Earth Day Activities - Distribute Flyer
Public Hearing - Public Input, 5-minute limit; no Mayor -
Testimony from Mark Padgett, Planning Commission, attached
Beaverton Mayor's Breakfast - May 7 - 7-9:15 a.m. - Greenwood Inn
Budget Committee Schedule
Community Outreach meetings:
Next Thursday, April 24, Chief Bill Dickinson will hold his first of four
community meetings. The meeting will be held at Temp!?ton Elementary
School beginning at 7 p.m. Councilor Sydney Sherwood will represent
Council. The meeting schedule, and the council members planning to
attend are as follows:
• April 24, Templeton Elementary, Sydney Sherwood
• May 1, CF Tigard Elementary, Mayor Jim Griffith
• May 8, Mary Woodward Elementary, Nick Wilson
• May 15, Metzger Elementary, Brian Moore
Library - Groundbreaking - May 17, 10 a.m.
House Bill 3500 (Information distributed to Council)
Metro Auditor Request (information distributed to Council)
Distribute Commuter Rail Information
D Executive Session -
The Public Meetings Law authorizes governing bodies to meet in executive session in certain
limited situations (ORS 192.660). An "executive session" Is defined as "any meeting or part of
a meeting of a governing body, which is closed to certain persons for deliberation on certain
matters."
Permissible Purposes for Executive Sessions:
192.660 (1) (a) - Employment of public officers, employees and agents,
if the body has satisfied certain prerequisites.
192.660 (1) (b) - Discipline of public officers and employees (unless affected person requests
to have an open hearing).
192.660 (1) (c) - To consider matters pertaining to medical staff of a public hospital.
192.660 (1) (d) - Labor negotiations. (News media can be excluded In this Instance.)
192.660 (1) (e) - Real property transaction negotiations.
192.660 (1) (f) - Exempt public records - to consider records that are "exempt by law from
public Inspection." These records are specifically Identified In the Oregon
Revised Statutes.
192-660 (1) (g) - Trade negotiations - involving matters of trade or commerce in which the
governing body Is competing with other governing bodies.
192.660 (1) (h) - Legal counsel - Executive session are appropriate for consultation with
counsel concerning legal rights and duties regarding current litigation or
litigation likely to be filed.
192.660 (1) (1) - To review and evaluate, pursuant to standards, criteria, and policy
directives adopted by the governing body, the employment-related
performance of the chief executive officer, a public officer, employee or
staff member unless the affected person requests an open hearing. The
standards, criteria and policy directives to be used In evaluating chief
executive officers shall be adopted by the governing body In meetings open
to the public in which there has been an opportunity for public comment.
192.660 (1) Public investments - to carry on negotiations under ORS Chapter 293 with
private persons or businesses regarding proposed acquisition, exchange or
liquidation of public investments.
192.660 (1) (k)- Relates to health professional regulatory board.
I:WDMICATHYkCOUNCIL\CCLIST0300422.DOC
REPORT ON THE PROPOSED
MULTNOMAH COUNTY PEOPLES' UTILITY DISTRICT
BY THE
OREGON OFFICE OF ENERGY
APRIL 18, 2003
b
I~
M
J
Y
I
1
Report on the
Proposed Multnomah People's Utility District
By the
Oregon Office of Energy
April 18, 2003
Introduction
This is the Oregon Office of Energy's report on the proposed Multnomah County
People's Utility District (PUD). Under ORS 261.151, the Office of Energy must hold a
hearing and issue a report not less than 30 days and not more than 60 days after
receipt of a petition to form a PUD.
The statute provides that the report should be concise and should address the
availability and cost of power or water resources, potential tax consequences and any
other information relevant to the proposed formation of the PUD. In preparing the report,
the Office of Energy is to obtain the advice and the assistance of the Public Utility
Commission. A copy of the report is to be provided to the county governing body.
This report is not intended to take the place of a detailed feasibility or engineering study.
The time provided by law for the Office of Energy to conduct a hearing and to issue a
report precludes a more in-depth analysis which an engineering study or a detailed
feasibility study could provide. Upon completion of this report the Office of Energy has
no further role in this process.
The Office of Energy consulted with the Public Utility Commission in the preparation of
this report as required by law. The contents and conclusion of the report, however, are
solely those of the Office of Energy. The Public Utility Commission did provide a letter
through its Assistant Attorney General. The letter discusses the role of the Commission
to protect regulated ratepayers in the event of an attempted condemnation by a publicly-
owned utility of utility property owned by an investor-owned utility. A copy of that letter
is included as an attachment to this report.
Background
A petition to form the Multnomah County PUD was filed with Multnomah County,
certified by the county and received by the Office of Energy on February 21, 2003.
2
The proposed area of the PUD would include all of Multnomah County except the areas
within the boundaries of the existing Interlachen PUD and the Rockwood Water PUD.
Currently, the electricity providers in Multnomah County covered by the proposed PUD
are Portland General Electric (PGE) and PacifiCorp.
Pursuant to ORS 261.113, the PUD chief petitioners also propose the question of
whether the proposed PUD would be authorized to impose a one-time special levy of 3
mills per one thousand dollars of assessed valuation (equal to $3 per million of
assessed valuation) to finance an engineer's report and the election under ORS
261.355(1)
Summary of the Hearing
The Office of Energy held a hearing on April 7, 2003, at the State Office Building in
Portland, Oregon. Approximately 100 people attended the hearing. More than thirty
people testified at the hearing. A list of those who testified is attached.
In addition, written comment was accepted through Friday April 11. Sixty written
comments were received. A list of those who provided written comments is also
attached.
Supporters of the proposed PUD explained the purpose of forming a PUD and their
reasons for supporting it. These reasons included among others the following:
PUD supporters believe that there are many advantages which would result from local
control over electricity service which a PUD would provide; there are potential
advantages in the price of electricity through access to BPA power; there are reduced
operating costs by a PUD being a non-profit governmental entity; and there are tax
savings to the customers of a PUD from the absence of corporate income taxes which a
PUD would not have to pay. In addition, the PUD supporters believe that the PUD
could acquire through condemnation any generating and distribution assets it needed to
serve its load. They also believe that the absence of privately-held stock would assure
that decisions made by a PUD on electricity service are made only with the interests of
consumers in mind.
The PUD supporters also believe that the PUD would have financial advantages over
an investor-owned utility by being able to issue tax-exempt bonds and to acquire
' resources through condemnation at "book value". In addition, they believe that
removing PGE ratepayers from the Enron corporate entity is in the interests of electric
ratepayers and consumers. In the case of PGE, PUD proponents believe that a
bankruptcy court could order sale of PGE assets to pay off Enron creditors and that the
interest of ratepayers would not be considered in such a sale. They also believe that
questions of funds withheld for income taxes but not paid by Enron provide additional
reasons to form a PUD.
3
Opponents of the proposed PUD also provided a number of reasons for their opposition.
These reasons included, among others the following:
PUD opponents expressed concern about the impact of forming a PUD on PGE and
PacifiCorp customers who are not in Multnomah County; the impact on the local
economy of replacing a private business with a governmental entity including loss of tax
base, elimination of private sector jobs, loss of charitable contributions, loss of public
purpose funding and other adverse impacts. PUD opponents also believe that forming
a PUD sends an anti-business message by replacing a private business with a
governmental entity; and the PUD would lack independent regulatory oversight which
the Oregon Public Utility Commission currently provides over investor-owned utilities.
Those opposing formation of the PUD also stated that they believed it was unlikely that
a new PUD would have access to BPA power; that the PUD would need to incur a large
amount of indebtedness to acquire utility assets from PGE and PacifiCorp; and that the
ability of the State of Oregon to continue to use tax-exempt financing for housing,
economic development and other purposes would be adversely affected if a new PUD
issues tax-exempt bonds. They also expressed concern about the loss of two
corporations with a large presence and their corporate headquarters in Portland, the
loss of many skilled and dedicated workers, and the likelihood that a new PUD would
have to acquire resources on the volatile open market, which could result in higher
rates. They also believe that a PUD does not have condemnation authority over
generating power facilities.
Discussion of Major Issues
Access to BPA Power
Consumer-owned utilities in the Northwest, including PUDs, have traditionally had
access to wholesale power from the Bonneville Power Administration (BPA). In the
past, such utilities have usually had the option to contract with BPA for as much power
as they have needed. However, negotiations are currently underway for a major
revised agreement between BPA and the region's utilities for future access to BPA
power because of the limits of BPA's resources compared to demands of the region's
utilities.
The proposed "slice agreement" currently under discussion would begin in 2006 and
limit the amount of power available to new publicly-owned utilities. It is not clear
whether the proposed slice agreement will be adopted by BPA, but it is likely that BPA
will have difficulty in acquiring additional low-cost resources to serve a new large load
formed by a new PUD. Moreover, BPA's wholesale rates have increased substantially
in the last few years as a result of supply and price problems in the wholesale market.
These factors make it difficult to determine whether any substantial rate benefit would
occur if a new PUD had access to BPA power for a substantial part of its resource load.
4
Access to BPA power at BPA's lowest cost-based rate is also uncertain even under the
status quo. Currently until October 1, 2006, any new publicly-owned utility would have
access to BPA power at prices above BPA's lowest cost-based rate. The higher rate
charged by BPA is intended to reflect the additional costs of serving new utility
customers. BPA is also considering alternative pricing policies that could affect the
price at which a new PUD could buy power from BPA.
Acquisition of Other Resources
ORS 261.305 provides that people's utility districts have the power "...to acquire,
develop, and otherwise provide for a supply of water for domestic and municipal
purposes, waterpower, and electric energy, or electric energy generated from any utility,
and to distribute, sell, or otherwise dispose of water, water power, and electric energy
within or without the territory of such districts."
While a PUD can provide either water or electricity service, the PUD proponents
indicated that their intent at this time is to provide electric service. The information
provided by people who spoke at the hearing both in favor and against formation of a
new PUD dealt only with issues regarding electric service.
Both PGE and PacifiCorp oppose the formation of a PUD in their service areas. Both
PGE and PacifiCorp indicated that they would not willingly sell or transfer their facilities,
including generating resources and distribution assets, to a new PUD. Thus, the PUD
would be required to acquire assets from PGE and PacifiCorp through condemnation.
In the absence of agreement between the new PUD and PGE or PacifiCorp a court
would need to determine the value of any property acquired by the new PUD through
condemnation.
Valuation of such assets would require a detailed engineering and appraisal study. In
addition, while the PUD proponents believe that a PUD would have authority to acquire
power generating resources through condemnation, both PGE and Pacific dispute that
the PUD would have such authority. Resolution of the limits of PUD condemnation
authority would likely also require a determination by a court.
If the new PUD did not try to acquire PacifiCorp's or PGE's generating assets it could
L purchase power on the open market or finance new generating facilities. The open
r market is very volatile and the price of power, especially for long-term contracts, is very
uncertain. The costs of financing new generating resources directly by a PUD are also
uncertain. Issuance of bonds by a PUD poses a number of questions requiring further
study. These include whether bonds would be tax-exempt or taxable, at what cost such
? bonds could be issued, the impact on other public debt issued by state and local
governments in Oregon and other issues.
To assure that energy conservation and renewable resources play a key part of
resource acquisition by Portland general Electric and Pacificorp, Oregon's restructuring
law provides that these two investor-owned utilities pay a 3% public purpose charge to
s
fund energy conservation, renewable resources and other public purposes. A new PUD
would not be obligated to pay this 3% public purpose charge. However, the PUD may
choose to fund through its rates an equivalent amount of energy conservation and
renewable resources, although it would not be required by law to do so.
These uncertainties and questions cannot be easily answered without a detailed
financial analysis of different scenarios, and an analysis of which scenarios are most
likely to bound the range of uncertainty. The analysis required to answer these
questions cannot be undertaken in the time provided by law to complete this report.
Tax Consequences
Under Oregon law, a PUD has the power to issue revenue bonds (ORS 261.355) and
general obligation bonds (ORS 261.360) upon receiving voter approval. Revenues from
the bonds may be used for any purpose authorized by law. General obligation bonds
must not exceed two and one-half percent (.025) of the real market value of all taxable
property within the district.
ORS 261.385 provides that a PUD may also levy and collect property taxes prior to
receipt of operating revenues. In any one year, the tax cannot exceed one-twentieth of
one percent of the true cash value of all taxable property within the PUD. Over 10 years,
the tax cannot exceed in the aggregate one-fourth of one percent of the true cash value
of property within the PUD.
A PUD may have access to tax-exempt bond financing for capital acquisition and
possibly for some operating costs. Current federal limits on state and local tax-exempt
financing make it difficult to determine to what extent a new PUD could use tax-exempt
bonds for its financing. Moreover, the U.S. Treasury continues to seek further
restrictions from Congress on the use of tax-exempt bonds by state and local
governments, making the future access to this form of financing uncertain.
Taxable bonds, which incur higher interest charges than tax-exempt bonds, could also
be issued by a new PUD, but whether they would be less expensive than the current
costs of capital of PGE and PacifiCorp is uncertain, given the long history of access to
the capital markets of both utilities with a variety of financial instruments.
A PUD pays no state or federal income taxes, but a PUD is subject to property tax
assessment under ORS 261.050 to the same extent as property of an investor-owned
utility is taxed.
Conclusion
In order to fully analyze the economic advantages and disadvantages of forming a new
PUD, many questions must be analyzed thoroughly. There are also factors which could
vary greatly and have significant impact on whether a PUD would have access to a
supply of power at reasonable rates. For example, whether a new PUD would have
6
access to significant amounts of BPA power, how much BPA rates will increase,
whether a PUD could condemn PGE's or PacifiCorp's generating resources and if so, at
what price, what the cost of financing capital for a new PUD would be and to what
extent tax-exempt bonds could be used are all factors which could impact the cost of
electric service by a new PUD compared to the cost of service currently provided by
PGE and PacifiCorp.
In addition, non-economic questions, such as the value of local control, the benefits of
private enterprise, the role of government and other issues involving value judgements
as well as economic considerations must be examined. Many of these issues were
raised and discussed at the hearing and in the written comments filed in this record.
The resolution of the questions raised and the differing perspectives and differing
opinions cannot be readily resolved, without more extended study and analysis of these
issues. Questions such as the valuation of utility property, what utility property is
subject to condemnation, access to BPA power, and the availability or lack of tax-
exempt financing are all complex issues requiring extended review and analysis.
Because these issues require extensive investigation and analysis to resolve, no
definitive conclusion as to the impact on rates of forming a PUD can be made under the
limited time provided by state law to issue this report. In addition, other questions such
as the role of private businesses compared to a publicly-owned utility system present
value judgements for the voters.
The Office of Energy makes no recommendations as to whether the proposed
Multnomah County PUD should or should not be formed. That is a decision for the
voters to make, after evaluating many issues including the issues raised in this report.
7
HARDY MYERS PETER D.
Attnrnpv SHEPHERD
DEPARTMENT OF JUSTICE
GENERAL COUNSEL DIVISION
April 11, 2003
Michael Grainey, Director
Office of Energy
625 Marion Street NE, Suite I
Salem, Oregon 97301-3742
Re: Oregon Office of Energy Report on PUD Formation in Multnomah County
Dear Mr. Grainey;
The Public Utility Commission of Oregon has asked me, as its chief counsel, to submit
comments in the Oregon Office of Energy's report regarding PUD formation in Multnomah
County. The Commission made its request to me because members of the Oregon Legislative
Assembly asked the agency for comments.
The Commission does not have a position regarding the formation of a PUD in
Multnomah County, but it has asked me to discuss PUC statutes that may come into play and
positions the Commission has taken in the past regarding condemnations by consumer-owned
utilities of property owned by investor-owned utilities. The condemnations have involved
distribution and generation assets. I will discuss each separately.
Distribution Assets
A Multnomah County PUD would need to acquire the distribution assets that Portland
General Electric Company and PacifiCorp now use to serve their customers within the county.
In cases in which a consumer-owned utility is condemning distribution assets of a utility
regulated by the PUC, and thereby is also taking responsibility to serve some customers, the
Commission's duty is to protect remaining customers of the regulated utility.
Under ORS 757.480, a public utility, such as PGE or PacifiCorp, may not dispose of
property with a value in excess of $100,000 unless it has the consent of the Commission. If a
Multnomah County PUD condemns assets of an investor-owned utility, then the statute may not
apply, as the court's award may supercede the Commission's authority. On the other hand, if
there is a settlement, then it would be up to the Commission to approve the price.
There have been two recent court cases involving condemnation by consumer-owned
utilities of distribution assets of PacifiCorp, one case in the Halsey area and the other in
Hermiston. The Commission was involved in both cases, taking the position that fair market
8
value, not book value, is the appropriate standard for courts to apply in such cases. In both cases,
the market value of the distribution assets was in fact well above book value. When the utility
receives more than book value, the Commission's policy is to award the vast majority of the
excess (i.e. the capital gain) to the remaining customers. That is precisely what the Commission
did after PacifiCorp received settlements well in excess of book value for the Halsey and
Hermiston assets.
The Commission gives the vast majority of the capital gain on sales of distribution assets
to customers because they pay rates based on the utility's book value. If market value is below
book value, customers "lose" because they return the higher book value to the utility, as well as a
return on the higher book value. Conversely, when a utility sells an asset that has a market value
that is above book value, customers "win" by having the Commission use the capital gain to
reduce rates.
Generation Assets
The PUC was also an intervenor in a case in which Emerald People's Utility District
attempted to condemn four PacifiCorp hydro-electric facilities on the North Umpqua. The
Commission intervened in that case, and along with PacifiCorp, successfully prevented the
condemnation. Emerald People's Utility Dist. v. PacifiCorp, 100 Or App 79, on reconsideration,
101 Or App 48, review denied 310 Or 121 (1990). The Commission opposed the condemnation
because PacifiCorp would have had to replace low-cost hydro-electric resources with more
expensive resources, thereby raising the company's rates. The Court prohibited the
condemnation, finding that it was not in the public interest, as it would have lowered Emerald's
already low rates and would have increased Pacificorp's comparatively high rates.
If a Multnomah County PUD is formed, and it wishes to condemn generation assets that
either PGE or PacifiCorp uses to serve its customers, and if the utilities have to replace those
resources with more expensive ones, then the Commission will likely oppose such a
condemnation because it would not be in the interest of customers whom the Commission must
protect.
Please do not hesitate to contact me if you have any questions.
Sincerely,
Paul A. Graham
Attorney-in-Charge
Regulated Utility & Business Section
cc: Lee Beyer, Commission
Roy Hemmingway, Commission
Joan Smith, Commission
John Savage, Utility Director -PUC
Lee Sparling, Utility - PUC
Marc Hellman, ERFA - PUC
9
List of Those Who Made Statements at the Hearing
Denise Antoniadis, Cap, Gemini, Ernst & Young
Hank Ashforth, Ashforth Pacific, Inc.
Robin Bee, Oregon Public Power Coalition
Steve Buckstein, Cascade Policy Institute
Richard P. Burke, Libertarian Party
Liz Callison
Jean DeMaster, Human Solutions
Jay Formick, Oregon Heat
Peggy Fowler, Portland General Electric
Don Furman, Pacific Power
Frank Gearhart, Oregon Public Power Coalition
Larry Giassock, Salem Economic Development Corporation (SEDCOR)
Stephen R. Hawke, Portland General Electric
Bruce W. Hollen
Joan Horton, Oregon Public Power Coalition
Judi Johansen, PacifiCorp
Robert F. Lanz
Wayne Lei, Portland General Electric
Pamela Lesh, Portland General Electric
Bill Lindblad
Jim Litchfield, Litchfield Consulting Group
Lloyd Marbet, Oregon Public Power Coalition
Patti McCoy, Columbia Corridor Association
Dan Meek, Oregon Public Power Coalition
Lisa Melyan
Bill Miller, I.B.E.W.
Gregory R. Mowe, Stoel, Rives LLP.
Nancy Newell
Walter Pollock
Eulia Quanmishima, Oregon Public Power Coalition
Netta Mae Rymal, Oregon Public Power Coalition
Liz Trojan, Oregon Public Power Coalition
Linda Williams, Oregon Public Power Coalition
Matt Wingard, Oregonians for Jobs and Power
10
List of Those Who Provided a Written Statement to the Office of Energy
American Public Power Association
Denise Antoniadis, Cap, Gemini, Ernst & Young
Hank Ashforth, Ashforth Pacific, Inc.
Betty Atteberry, Westside Business Alliance
Bill Bakke, Native Fish Society
Robin Bee, Oregon Public Power Coalition
Barbara Block, Tektronix
Bernie Bottomly, PacifiCorp
Samuel Brooks, Brooks Staffing Inc.
Steve Buckstein, Cascade Policy Institute
Richard Butrick & Julie Brandis, Associated Oregon Industries
John Charles, Cascade Policy Institute
Dave Covington
Rob DeGraff, Portland Business Alliance
Jean DeMaster, Human Solutions
Rob Drake, Mayor of Beaverton
Christine Dunn, Portland General Electric
Jim Edwards, Britcher Commercial Development
Randall Edwards, Oregon State Treasurer
Krisitine Fagler
Lynn and Linda Ferrin
Peggy Fowler, Portland General Electric
Don Furman, Pacific Power
Brian Gard, Citizens Against the Government Takeover
Larry Glassock, Salem Economic Development Corporation (SEDCOR)
Carl Grossman, Public Private Partnerships
Barbara Halle, Portland General Electric
Patti Hansen
Stephen R. Hawke, Portland General Electric
Ken Hector, City of Silverton
Joan Horton, Oregon Public Power Coalition
Dmitri Jermeljanov
Judi Johansen, Pacificorp
Scott A. Lawrence
Wayne Lei, Portland General Electric
Pamela Lesh, Portland General Electric
Bill Lindblad
Jim Litchfield, Litchfield Consulting Group
Marion County Board of Commissioners
Terry McCall,
Mike McCoy, NW Natural
Mike McLaran, Salem Area Chamber of Commerce
Dan Meek, Oregon Public Power Coalition
11
Warden M. Minor, American Lung Association
Gregory R. Mowe, Stoel, Rives LLP.
Pacificorp Integrated Resources Plan
Greg Peden, Portland Business Alliance
James J. Piro, Portland General Electric
Rainier H. Poersch, Leupold & Stevens, Inc.
Walter Pollock
Regional Financial Advisers Inc.
Bob Repine, Director Office of Oregon Department of Housing and Community Services
Jerry Smith, Clackamas County Economic Development Commission
Curtis Sommer
T. Michael Tallman, City of Boardman
Janet Taylor, Mayor, City of Salem
Linda Williams, Oregon Public Power Coalition
Matt Wingard, Oregonians for Jobs and Power
Gary Withers, Portland State University
Louise P. Yarbrough, Equity Foundation
12
OLV-It
Volunteer Opportunitiesin Tig
f I Y.
Saturday, April 26, 2003 :
9 a.m. to 1 p.m.
Summerlake: ' Meet at covered picnic area
Park on Winterlake Drive r
w
■ Spread wood chips on soft . t
trails and around newly'
planted trees"
Fanno Creek Meet on Fanno Creek Trail
behind City Hall y,
■ Remove invasive plants t
® th
Derry D Meet on Genesis Loop off 115
a
Ave
eek ■ PI s and re
move new
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• • k `rs4.
or ~t. = 3 rnatH (an n up to hel
contact Su rr
n 503-639-4171, ex. 2402
susank(aci.ti,aard.or.us
Page 1 of 1
Cathy Wheatley - info for City Council meeting
From: "Mark Padgett" <mark@padgett.net>
To: <cathy@ci.tigard.or.us>
Date: 4/22/03 10:34 AM
Subject: info for City Council meeting
CC: "Jerree Gaynor" <jerree@ci.tigard.or.us>
At the Tigard Planning Commission meeting on Monday, April 21, during the discussion on home occupations, a point came
up regarding the proposed street maintenance fee. One of the possible proposed changes to the code that will be
recommended by the Planning Commission is to incorporate language in the code encouraging zero-impact home
occupations. We put it on the record last night that, since our intent is to encourage more people to work at home for the
betterment of our community, that we did not want to "penalize" them by having their home offices assessed at a commercial
rate for purposes of the street maintenance fee. City Engineer Gus Duenas testified that there were no plans to include home
offices in the commercial category at this time, and the Planning Commission expressed its support to make that policy an
official part of any street maintenance fee.
Thank you.
Mark Padgett
President, Tigard Planning Commission
voice 503.590.5226
fax 503.590.5227
email mark@ad eg ttnet
i
1
I
1
t
file://C:\WIM0WS\TEMP\G'W}00011.HTM 4/22/03
City of Tigard
Budget Committee Meeting Schedule
FY 2003-04 Budget
Monday, April 28, 2003, 6:30 p.m.
Puett Room
Tigard City Library
Monday, May 5, 2003, 6:30 p.m.
Auditorium
Water Building
Monday, May 12, 2003, 6:30 p.m.
Auditorium
Water Building
Monday, May 19, 2003, 6:30 p.m.
Auditorium
Water Building
Reserved for hold-over only
Monday, June 2, 2003, 6:30 p.m.
Auditorium
Water Building
i
Tigard Budget Committee 2003
(Note: Items not completed at scheduled meeting will be held over to following meeting.)
April 28, 2003
6:30 p.m.
Tigard Library, Puett Room
13125 SW Hall Blvd.
• Election of Officers
• Approval of Minutes
• Vision Statement
• Council Goals
• Five-Year Financial Forecast
• Strategic Finance Plan
• Budget Message
• Budget Hearing Format
o Schedule
o Length of meetings
o Department presentations
o Public comment
• Public Comment
• Recess Meeting until May 5, 2003
Tigard Budget Committee 2003
(Note: Items not completed at scheduled meeting will be held over to following meeting.)
May 5, 2003
6:30 p.m.
Water Building Auditorium
8777 SW Burnham
• Call to Order
• Approval of Minutes
• Discussion of Department Budgets
o City Administration
City Management
➢ Human Resources
➢ Risk Management
➢ Network Services
o Mayor & Council
o City Attorney
o Social Services & Community Events
o Finance
o Library
o Debt Service
• Public Comment
• Recess Meeting until May 12, 2003
Tigard Budget Committee 2003
(Note: Items not completed at scheduled meeting will be held over to following meeting.)
May 12, 2003
6:30 p.m.
Water Building Auditorium
8777 SW Burnham
• Call to Order
• Approval of Minutes
• Discussion of Department Budgets
o Engineering
➢ Street Lights & Signals
o CIP
o Community Development
➢ CD Administration
➢ Building Inspection
➢ Current Planning
➢ Long Range Planning
• Public Comment
• Recess Meeting until May 19, 2003
Tigard Budget Committee 2003
(Note: Items not completed at scheduled meeting will be held over to following meeting.)
May 19, 2003
6:30 p.m.
Water Building Auditorium
8777 SW Burnham
• Call to Order
• Approval of Minutes
• Discussion of Department Budgets
o Police
o Public Works
➢ PW Administration
➢ Parks and Grounds
D Sanitary Sewer
➢ Storm Sewer
➢ Fleet Maintenance
➢ Property Management
➢ Water
• State Shared Revenues: Public Hearing
• Public Comment
• Approve Budget
Process Debriefing
o Future Meetings (quarterly schedule)
i Adjourn
i (Note: If agenda not completed, items will be carried over to June 2, 2003
meeting)
1
I
t
Cry -R r4 pas L Q r cowl
1C1- 9Q.9Q d0cu.V,r\e4NJt-_
sk_4f UAU tMac
%'VQ Mssion A
72nd OREGON LEGISLATIVE ASSEMBL 2003 3 Regular
House Bill 35M
Sponsored by COMMITTEE ON REVENUE
SUMMARY
The following summary is not prepared by the sponsors of the measure and is not a part of the body thereof subject
to consideration by the Legislative Assembly. It is an editor's brief statement of the essential features of the
measure as introduced.
Phases in reductions in personal income tax rates and elimination of taxation of net capital
gains. Increases earned income tax credit and makes credit refundable.
Updates connection date to federal estate tax law and eliminates Oregon inheritance tax on
estates of decedents who die after certain date.
Increases taxes on malt beverages and cider.
Establishes general sales and use tax. Directs Department of'Revenue to enter into multistate
agreement to streamline administration of sales and use taxes. Dedicates sales tax revenues to
kindergarten through grade 12 public education.
Takes effect on 91st day following adjournment sine die.
1 A BILL FOR AN ACT
2 Relating to taxation; creating new provisions; amending ORS 118.010, 305.130, 305.140, 305.265,
3 305.270, 305.280, 305.565, 305.850, 305.895, 315.262, 315.266, 316.037, 316.045, 316.502, 471.805,
4 471.810, 473.030, 473.035, 473.047, 473.050, 576.765, 731.840, 801.040, 802.110 and 803.585; repealing
5 ORS 316.045; appropriating money; prescribing an effective date; and providing for revenue
6 raising that requires approval by a three-fifths majority.
7 Be It Enacted by the People of the State of Oregon:
8
9 SHORT TITLE
10
11 SECTION 1. This 2003 Act may be cited as the Oregon Economic Revitalization, Tax
12 Stability and Restructuring Act.
13
14 PERSONAL INCOME TAX REDUCTIONS
15
16 SECTION 2. ORS 316.037 is amended to read:
17 316.037. (1)(a) A tax is imposed for each taxable year on the entire taxable income of every
18 resident of this state. The amount of the tax shall be determined in accordance with the following
19 table:
20
21
22 If taxable income is: The tax is:
23
24 Not over $2,000 [5%) 2%n of
25 taxable
26 income
27 Over $2,000 but not
NOTE: Matter in boldfaced type in an amended section is new; matter [italic and bracketed) is eusting law to be omitted.
New sections are in boldfaced type.
LC 8265
Pagel of 2
Cathy Wheatley - Metro Auditor
From: "Alexis Dow" <dowpuma@attbi.com>
To: "Alexis at Metro" <dowa@metro.dst.or.us>
Date: 4/20/03 11:38 PM
Subject: Metro Auditor
This is a request for your help.
Please send a message to Metro Councilors asking them to maintain independent oversight and public
accountability by voting to allow the Metro Auditor to continue operations at the same level as the last five years.
A copy of the amendment to reinstate funds for the Auditor's budget is attached.
The first vote is on Thursday, April 24, 2003. The final vote is a week later on May 1. An email, letter or phone
call to each of the seven councilors will help them appreciate how you feel on this issue. Elected officials take
citizen input very seriously.
In each of the last three years, unsuccessful attempts to reduce Metro audit staffing occurred. Vocal support from
citizens like you helped ensure that the Metro Auditor Office remains adequately funded.
This year Council President David Bragdon took a backdoor approach to cutting audit oversight. He proposed
huge cuts to other non-personnel funds. These cut audit support directly and could further force a reduction
in permanent staff in order to have enough money to fulfill legally mandated activities. While there is a focus on
reducing costs at Metro, proposed cut to the Auditor Office are more severe than to the rest of Merto. Further,
Metro revenues are up slightly allowing the Auditor Office to remain at the historic level of operations.
Independent oversight and public accountability are even more important now that the Metro transition has
occurred. Some of the "checks and balances" that existed at Metro disappeared with the elimination of the
Executive Officer position. This transition consolidated policy and management responsibility with the
Council under the leadership of the newly created Council President. Reducing the auditing budget reduces
independent oversight and public accountability. More "checks and balances" will be lost.
The Oregonian ran an article last Thursday on my opposition to this cut. A copy of the article is attached. A letter
to the Oregonian (letters .news.oregonian.com) will also carry weight.
Please cc me on any correspondence you send (dowpuma(@-attbi.com).
C
Thank you in advance for your support on this matter
Metro Councilors:
1
j David Bragdon bragdond .metro.dst.or.us 503-797-1889
i
Rex Burkholder burkholderr aOmetro.dst.or.us 503-797-1546
Carl Hosticka hostickaca-metro.dst.or.us 503-797-1549
Susan McLain mclains a)-metro.dst.or.us 503-797-1553
file://C:\WINDOWS\TEMP\GW) 00011-HTM 4/21/03
Page 2 of 2
Rod Monroe monroera metro.dst.or.us 503-797-1552
Brian Newman newmanbaa metro.dst.or.us 503-797-1887
Rod Park parkr a~metro.dst.or.us 503-797-1547
Each has an office at Metro, 600 N.E. Grand Avenue, Portland, OR 97232.
Y
n
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file://C:\VIMOWS\TEMP\GW}00011.HTM 4/21/03
Department #
Auditor 1 Revised
AMENDMENT TO FY 2003-04 PROPOSED BUDGET
PRESENTER: Alexis Dow
DRAFTER: Alexis Dow
DATE: April 18, 2003
PROPOSED AMENDMENT (provide a brief summary of the requested action along with the
specific line item affected)
The Auditor Office budget represents only 0.2% of Metro. It also represents the public's "eyes and ears"
in these days of much needed accountability.
This amendment seeks to have the Auditor Materials and Services budget at a basic level sustained
during five previous years.
DEPARTMENTS FUNDS LINE ITEMS
Acct # Account Title Amount
Auditor Support Services 5201 Office Supplies 3,589
Auditor Support Services 5205 Operating Supplies -1,000
Auditor Support Services 5210 Subscriptions & Dues 1,550
Auditor Support Services 5240 Contracted Professional Services 58,460
Auditor Support Services 5251 Utilit Services 725
Auditor Support Services 5280 Other Purchased Services 2,000
Auditor Support Services 5450 Travel 5,600
Auditor Support Services 5455 Staff Development 1,950
Auditor Support Services 5490 Miscellaneous 1,000
PROGRAM/STAFFING IMPACTS
This amendment is necessary to allow the Auditor Office to continue to operate at its current level - a
level of operation considered necessary to provide an effective audit function consistent with the intent of
the Metro Charter.
Without this amendment, the Auditor Office would be 35% below the approved ongoing level of materials
and services for FY 2002-03 - a level sustained for over five previous years. This amendment will restore
the Auditor Office to a realistic level for operating an effective audit function for an organization as
complex and large as Metro.
The amendment seeks to specifically reinstate, among others:
Auditor professional services equivalent to 1/2 FTE $43,000
Legally required peer review 2,500
Telephone service including long distance and Auditor hotline 725
Legally required staff continuing education 7,550
Computers and related costs 4,250
Professional dues and subscriptions 1,550
Other purchased services, such as printing 2,000
a
Without the reinstatement of these funds, the Metro Auditor will be unable to fulfill basic responsibilities
under the Metro Charter.
ARGUMENTS IN FAVOR OF PROPOSED AMENDMENT (not necessary for technical adjustments)
The Council President's proposed budget made huge cuts in the basic level of materials & services for
the Auditor's Office. The President's proposal for materials and services alone is only 65% of the ongoing
amount approved for FY 2002-03 - a level of operations sustained during five previous years. The
President's proposal contains insufficient funds to perform legally required activities, such as the annual
financial statement audit, peer review and continuing education to keep audit staff qualified to perform
government audits. Additionally, it does not allow for normal operating costs such as telephone long
distance, computers and printing. The effect of these proposed reductions precludes the Metro Auditor
from fulfilling legal and contractual requirements, weakens Metro's accountability to the public and denies
the Auditor's Office resources needed to fulfill the intent of the Metro Charter.
The Auditor's role at Metro, as defined by the Metro Charter, is to independently perform continuous
investigations. Two words are key - independent and continuous. There is to be a continuous,
independent audit effort at a level appropriate for an organization of the size and complexity of Metro.
The historic level of staffing and resources for the Office of the Auditor has been carefully established.
The Metro Auditor is required to possess a specified level of higher education, technical training and
professional certification in order to hold the office. It is this education, training and certification that the
Auditor brings to bear in carrying out the Auditor responsibilities to the citizens. This includes using the
Auditor's professional judgment to establish the level of resources necessary for an effective Auditor's
Office. The Auditor considers Metro's size and complexity and benchmarks to other governmental
organizations operating under similar mandate. In order to perform the types of independent audits and
investigations specified in the Metro Code requires, at a minimum, that the current level of operations be
sustained.
The concept of independent auditing is very significant, today more than ever. Lack of auditor
independence is a key factor in the Enron debacle. Arthur Andersen lost its independence and became
beholden to management for fear of losing income. It could no longer perform its job independently. The
proposed budget curtails Metro resources for the Auditor's Office more than for Metro operations as a
whole. Such an action defeats the intent of the Metro Charter for an independent auditor and is contrary
to the public's best interest.
Overall, Metro operations are growing, rather than being scaled back. Accordingly, Metro needs to
continue to operate the Office of the Auditor at least at its present level, rather than reducing it.
Maintaining the present level of audit effort by the Auditor Office ensures that the Metro Council and the
citizens of Metro receive the benefit of independent audits.
Looking back on the last eight years that the Auditor has been here at Metro, the value of audit
recommendations made by the Auditor Office has been well recognized in letters of response to the
audits. More importantly, the value they provide to Metro is demonstrated by the fact that over 90% of
audit recommendations are fully implemented or in the process of being implemented. For the last two
years the quality of the Auditor's work was further affirmed when the National Association of Local
Government Auditors awarded the Metro Auditor the top national awards for excellence.
Some examples of Auditor Office contributions to Metro include:
• MERC expects to generate about $30,000 additional revenue during the remainder of calendar year
2003 from employees beginning to pay for parking. Additional revenue should be about $48,000
annually in future years.
• Parks could receive an additional $16,000 in annual rent for 2002 from clarifications in the
Glendoveer Golf Course lease agreement.
• MERC will have better control over parking revenues at the expanded OCC by following Auditor
recommendations to use tickets to evidence payment, to segregate cash handling and cash recording
duties and to periodically conduct surveillance of lot attendants.
• In response to two Auditor reports on project management and contracting, Metro developed project
management and contracting guidelines and began project manager training. These activities help
ensure that Metro's projects are well managed, that contractors produce quality results and that
public funds are protected from fraud, waste or inefficient use.
• The Auditor's Office worked with Transit Oriented Development Program (TOD) staff to develop
meaningful performance measures. These measures were shared with the federal Department of
Transportation, which adopted them and now require them for all TOD programs nationally.
• The Auditor's Office recommended revising thrift agency credit allocations to provide greater
incentives to increase recycling rates as external factors affecting this program had changed since
program inception.
• An Auditor study of Regional Land Information System (RLIS) data resulted in recommendations to
improve accuracy, user friendliness and customer service.
• A review of the Open Spaces program produced recommendations to geographically adjust future
purchases to better ensure regional balance and to strengthen procedures for obtaining property
appraisals.
• As the initial PeopleSoft implementation project was falling behind schedule, the Auditor undertook a
project implementation review which resulted in recommendations to improve staffing, processes and
resource requirements to help ensure Metro avoided the notoriety of Oregon's DMV and Portland's
Water Bureau.
• The Auditor undertook a Survey of Controls Over Cash Receipts at Remote Locations and made
numerous recommendations, some of which were implemented and some are in process. Full
implementation would help preclude thefts such as those at the Pioneer Cemeteries and the Oregon
Zoo.
• The Auditor's Purchasing Benchmarks and Opportunities report made several recommendations
including streamlining purchasing card processes to enhance efficiencies.
While it is satisfying to look at these accomplishments, the current focus must be on the Auditor's ability to
continue to fulfill the Metro Charter mandate - to independently perform continuous investigations. It is
through this effort that the Auditor is able to develop recommendations to help ensure that Metro operates
effectively and efficiently and that accountability is provided to the public.
Approve this Auditor budget amendment to keep the Auditor Office operations at its present level. Only by
approving this amendment will you enable the Auditor to continue to perform legally required activities
such as the annual financial statement audit, performance audits and keeping audit staff qualified. It also
allows for normal operating costs such as telephone long distance, computers, printing and outside
professional assistance in specialized technical areas. The effect of the reductions in the proposed
budget precludes the Auditor from fulfilling legal and contractual requirements; it weakens Metro's
accountability to the public; and it reduces the Auditor's ability to evaluate risks and identify small issues
before they become big concerns. At its current level of operation, the Auditor Office meets the intent of
the Metro Charter and provides the level of independent auditing required of an organization of Metro's
size and complexity. It is essential to adopt this amendment to sustain the current level of operation.
OPTIONS FOR FUNDING THIS AMENDMENT - What reductions, credits, changes, or adjustments
in other budget/program areas will be necessary to accommodate this amendment?
This amendment would be funded through the cost allocation plan. Impact on individual funds is minimal.
For example, the impact on the General Fund is less than $1,000, and the effect on the Planning Fund is
about $10,000 and is funded by grants. Solid waste absorbs less than $30,000, the largest individual
charge to any Metro operation.
In terms of overall Metro funding, the proposed budget projects revenue growth.
EFFECT ON KEY BUDGET ISSUES - Provide a brief response to each of the following questions
■ Will this amendment Increase/decrease fund balance draw? If so, which fund(s) and by how
much?
i
Impact on individual funds is minimal. For example, the impact on the General Fund is less than
$1,000, and the effect on the Planning Fund is about $10,000 and is funded by grants. Solid waste
absorbs less than $30,000, which is the largest individual charge to any Metro fund.
■ Will this amendment increase/decrease savings from Council/Executive transition? If so, by
how much?
This amendment is unrelated to the transition.
■ Will this amendment increase/decrease central overhead spending? If so, by how much?
Increases central overhead spending by $73,874; however, the impact on individual funds is minimal.
For example, the impact on the General Fund is less than $1,000, and the effect on the Planning
Fund is about $10,000 and is funded by grants. Solid waste absorbs less than $30,000, which is the
largest individual charge to any Metro fund.
Metro auditor objects to proposed cutbacks
04/17/03
LAURA OPPENHEIMER
Metro's publicly elected watchdog is battling over her budget again with the agency's politicians.
Auditor Alexis Dow says the budget proposed by the regional government's president, David Bragdon,
would hamstring her department. This is the fourth straight year Dow has clashed with other elected
officials over finances.
Metro oversees land use, transportation and conservation issues for 24 cities and the urban parts of
Multnomah, Washington and Clackamas counties. It also manages the Oregon Convention Center, the
Oregon Zoo, the Portland Center for the Performing Arts, a regional solid waste system and a network of
parks and trails, among other operations.
Dow became Metro's first auditor in 1995 and started her third four-year term in January. Her office
analyzes Metro's effectiveness by conducting about six audits a year, on topics ranging from cash
handling to parking garages.
Bragdon proposed cutting the budget for the four-person auditor's office by about 10 percent, an amount
he says is in keeping with other agency trims. The $607,940 budget proposed for Dow's office accounts
for less than one-quarter of 1 percent of the $283.5 million package for the whole agency.
The overall number isn't the problem, Dow told councilors Wednesday during a budget hearing. She
objected to a 49 percent cut in her materials and services budget, which covers outside contracts for
special audits, staff training, office supplies, long-distance phone calls and other necessities.
Dow is receiving $221,261 for materials and services this year, including $53,000 for a one-time expense
carried over from last year. Bragdon's proposal would decrease the materials and services budget to
$111,961. Dow said she would have only $17,900 left after paying for several legally required functions.
In past years, Dow fought budget cuts proposed by Metro's former leader, Mike Burton. Last year, she
compromised with councilors, losing the equivalent of half an employee in contracted services.
"I worry for the office," Dow said. "If this is a trend, by the end of my term, there won't be an auditor's
office."
This year's budget, scheduled for final Metro Council approval May 1, reins in spending in most
departments. The agency continues to post strong revenues, but Bragdon said ballooning expenses are
putting Metro in financial jeopardy.
Dow should be able to do her job with her three assistant auditors, Bragdon said, noting that she can
distribute the $17,900 however she likes. The auditor's office has spent too much money on outside
contracts in the past, Bragdon said.
"This is a time when the whole agency is tightening its belt," he said. "I don't think it's Draconian at all."
Dow initially asked for another auditor, a conference room for her staff and money to help assess Metro's
recent leadership restructuring. She said Wednesday that she would like those extras but would settle for
maintaining her current budget.
The Metro Council will host hearings on its budget at 2 p.m. today and April 24 and at 6 p.m. May 1 in its
council chamber, 600 N.E. Grand Ave. in Portland. Laura Oppenheimer: 503-294-5957;
loppenheimer@news.oregonian.com
Y
Metro Auditor Budget Fact Sheet
FY 2003-04
Auditor Role
• Chad ter Mandate:
Make continuous investigations of the operations of Metro including financial and
performance auditing and review of financial transactions, personnel, equipment, facilities,
and all other aspects of those operations
• Serve as eyes and ears of public
• Citizens expect sufficiently resourced Auditor Office
FY 2002-03 FY 2003-04
Adopted Budget Proposed Budget
Materials & Services $221,261 Materials & Services $111,961
- Financial audit (legally required) 88,000 - Financial audit (legally required) 88,000
- Carry forward 48,000 - Peer review (legally required) 2,500
- Bond letter (contractual obligation) 3,600
Remainder for M&S $ 85,261 Remainder for M&S $ 17,861
$~t`tena~~erv"
Auditor Amendment #1 seeks to restore Materials & Services to current operating level.
Auditor grew at a rate similar to inflation
Metro grew nearly three times as much in same period
Auditor personal services and materials & services increase FY 99-00 to FY 02-03: 8.3%
Compounded inflation FY 99-00 to FY 02-03 8.2%
Metro personal services and materials & services increase FY 99-00 to FY 02-03: 23.2%
Cuts to /auditor Office more severe than rest of Metro
Summary All Departments FY 02-03 FY 03-04 Percent
Amended Budget Proposed Budget Change
Personal Services $ 55,319,701 $ 57,058,220 3.14%
Materials and Services $ 91,625,818 $ 82,168.079 (10.32%)
TOTAL $ 146,945,512 $ 139.226.299 ( 5.25%)
Auditor
Personal Services $ 457,531 $ 495,979 8.40%
Materials and Services $ 221.261 $ 111,961 (49.40%)
TOTAL $ 678.792 $ 607.940 (10.44%)
Auditor as a Fraction of Metro
02%
99.8%
m Metro N Auditor
Metro has adequate resources to continue
Metro Revenue
• Excise Tax 1,5% $ 10,019,954
Enterprise Revenue t 5% $ 97,080,624
i Total Current Revenues t 1% $189,125,125
i
Contingencies
General Fund $ 500,000
Support Services $ 465,279
MERC Operating Fund $ 1,221,713
Planning Fund $ 386,000
Zoo Operating Fund $ 1,000,000
CITY OF TIGARD
Community Development
Shaping A Better Community
MEMORANDUM
CITY OF TIGARD
TO: Bill Monahan
FROM: Jim Hendryx
DATE: April 21, 2003
SUBJECT: Washington County Commuter Rail Steering Committee Meeting
The County Commuter Rail Steering Committee met this morning to receive an update on the
project and. progress made toward funding and construction. Several key actions have taken place
to date, including finalization of the joint use agreements with the railroads; finalization of the
purchase agreement with Southern Pacific; IGAs with all jurisdictions along the course of the
project have been signed; and consensus by the State to continue bonding authority to 2005.
The project is awaiting Federal approval through the Federal Transit Authority (FTA). Ridership
forecasts have to be resubmitted to meet new Federal standards. A new consultant has been
hired to assist with this process. Once Federal approval is committed, final engineering can be
completed and construction started. This has resulted in further delay in the project, with Spring
2006 being the new target opening date.
Attached are materials from the meeting.
WASHINGTON COUNTY COMMUTER RAIL
STEERING COMMITTEE
April 21, 2003
7:30 - 9:30 A.M.
TIGARD TOWN HALL
13125 SW Hall Blvd.
AGENDA
1. Call to Order/Introductions Tom Brian
2. Status Reports Joe Walsh
a. Agency Agreements
b. Railroads
c. Vehicles
3. Funding Update
a. Legislative Update Tom Brian
b. FTA Report Fred Hansen
4. Project Housekeeping Joe Walsh
5. Other Business Tom Brian
6. Adjourn Tom Brian
1
CommuteT
Wilsonville to Beaverton
Overview TC
° on TC
The Washington County Commuter Rail line will serve the Beaverton
heavily traveled Interstate 5 and Highway 217 corridor, - h
and connect with TriMet MAX light rail in Beaverton. Final
design is underway and funding is nearly secured on the
line that could open as early as spring 2006.
Length & route
The proposed 14.7-mile project will travel between Washington
v
Beaverton Transit Center and Wilsonville, and also serve Scholls Ferry/ °Square 7C
the communities of Tigard and Tualatin. Commuter Rail Washington Sq.
will share freight train tracks with the Portland & Western
Railroad in eastern Washington County.
Tigard TC „
There will be five stations, with approximately 800
parking spaces at four stations: , Kn• Way
• Beaverton Transit Center - will connect with the
MAX Blue Line and TriMet buses
• Scholls Ferry Rd./Washington Square - located
across Highway 217 from Washington Square Mall _
• Tigard Transit Center - will connect with TriMet _
buses and have 120 parking spaces Tuabdn Rd
• Tualatin - 117 parking spaces
• Wilsonville - will connect with SMART buses and Tualatin "1--- -
have 397 parking spaces ~a
TuWaUn ' F$
Frequency & travel time
Commuter Rail will operate weekdays every 30 minutes a LEGEND
during morning and afternoon rush hours. °`°'"'Aerst^'
~ o cwa~„ pan W ital senor
- W Blue Lin.
The trip will take 27 minutes from Beaverton Transit ° WStaWn
Railroul
Center to Wilsonville, which is 35-50 percent faster than TnVdBftndwy
the equivalent auto trip in 2020. Trains will travel at an
average of 37 miles per hour, with a top speed of 60
3 miles per hour.
Boeclanan Rd
Ridership
s Average daily ridership is estimated at 4,650 trips by Wilsonville
2020, with half of the riders new to transit.
Wil WWA& Rd
Commuter Rail is a project of TriMet, Washington County, and the communities
of Beaverton, Tigard, Tualatin and Wilsonville.
TRI `'=i MET i.
w~•
'IEEE!
Conceptual station platform
Each of the five stations will be built similar to commuter rail stations around the country with minimal
amenities. They will have a "mini-high-block" platform for people using mobility devices, shelters, benches, trash
cans, bike facilities and public art.
Vehicles
No company currently manufactures self-propelled diesel vehicles that meet
federal safety standards, but two companies now have prototypes in ;
development (pictured to the right).
Funding
The $123.5 million project is paid for with local, regional, state and federal
funds:
• $16.5 million from local cities and Washington County _
• $35 million from state lottery bond proceeds
• $10.25 million in TriMet funding
• $61.75 million in federal funding
TriMet and Washington County will contribute towards the $4.1 million in
annual operating costs.
Timeline
The Full Funding Grant Agreement will be secured as early as fall 2003, with construction expected to get
underway in 2004. The Commuter Rail line could open in early 2006.
Project partners
In 1996, Washington County; the cities of Beaverton,
Tigard, Tualatin, Wilsonville and Sherwood; TriMet;
Metro, and the Oregon Department of =r~ : y fMy ,
Transportation initiated a feasibility study of
Commuter Rail. The project has received strong il~~lf, I
support from the public and business community.
• Getinvolved
Who to call for more information:
i Design and construction, Claudia Steinberg, 503- ; - I~ -
962-2154
• Art, Mary Priester, 503-962-2291 Conceptual station platform
• DBE/diverse workforce programs,
02/'!7/03
Bruce Watts, 503-962-2217
0-®urt~►
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re9on Legislature
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an on ~e1 op.ment
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1
Summ aTy
Need -
• Total population in the Commuter Rail corridor is forecast to
increase by more than 45% by 2020, with employment t
expected to increase by more than 88% over the same period.
• Regional plans identify over 29.000 new homes and
apartments, and 65,000 new jobs in the corridor cities by
2017.
Project description
The Commuter Rail project:
• serves critical mobility needs in the 1-5/Hiwghway 217 corridor through joint use of freight rail lines.
• will serve an average of 4.650 daily weekday riders in 2020, many of them new to transit.
• will have a travel time of 26 minutes between Beaverton and Wilsonville. 35-50% less than equivalent
auto travel.
• has a capital cost of $8.2 million per mile, significantly less than a limited-access highway.
• runs 14.7 miles from Wilsonville to Beaverton along an existing railroad corridor.
• links with MAX to connect riders with Hillsboro, Portland. Gresham and the Portland International Airport.
• includes Park & Ride facilities at four of the five stations: Washington Square, Tigard, Tualatin and
Wilsonville.
• will operate weekdays during rush hours.
Project features
• Commuter Rail uses the existing railroad alignment-and
facilities, minimizing community disruption from construction
and operations
• Track and signal improvements will allow Commuter Rail trains
to travel at 60 miles per hour. Freight train speeds will increase
as well.
• The project will upgrade the existing railroad signal system and
highway crossing gates to accomodate the higher speeds.
• Because the Commuter Rail trains are shorter (two cars) and
travel faster than freight trains, crossing-gate "down time" will
be minimal.
• The traffic level of service at major intersections like Canyon
Rd., Hall Blvd.. Scholls Ferry Rd., and Tualatin-Sherwood Rd.
will be maintained.
• The project supports local, regional and state land use and
economic development plans.
Background and project status
• In 1996,'Washington County; the cities of Beaverton, Tigard, Tualatin, Wilsonville and Sherwood along
with TriMet, Metro and ODOT began studying the feasibility of commuter rail.
• In 2001, the county and the Federal Transit Administration (FTA) completed alternatives analysis and an
environmental assessment.
• The project is now awaiting Federal approval to begin final design.
• Washington County entered into an agreement with TriMet to operate Commuter Rail in May 2002.
2
Project cost & funding
-Beaverton TC The capital cost of the Commuter Rail Project is $123.5m funded
with local, state, and federal dollars: _
• $16.5 million - local cities and Washington County
• $35 million - State lottery bond proceeds
• $10.25 million - TriMet
• $61.75 million - federal funding
oWaspin w
Seholls Ferry/ Sm+welc
Washington Sq.
slo. PA State funding for Commuter Rail
Background
Tigard Ta The 2001 Oregon Legislature approved matching funds for the
Commuter Rail project in the amount of $35 million to be disbursed
• in two installments:
1. A $20 million lotery bond to be issued by June 30, 2003
2. A $15 million lottery bond (or cash revenue) to be issued by June
30. 2004
at tin
VA _ • The 2001 Legislature provided bonding authority and expenditure
limitation for the first $20 million installment.
• Under an agreement with the county, ODOT must release the first
$20 million installment to the County upon execution of a funding
contract with the FTA.
LEGEND
•TriMet, Washington County and Oregon's congressional delegation
r_ o • are currently working with FTA to finalize a Full Funding Grant
° w••••" Agreement (FFGA).
- - -N»r11N.••
' • It now appears that the FTA will not be able to execute that
Wilsonville agreement until fall of 2003.
-
rs°y.man" - -
Washington County Commuter Rail Corridor
Requested Action: The proposed amendment delays the date by which lottery bonds must be issued for the
Commuter Rail Project compared to the existing statute. In lieu of issuing $20 million in lottery bonds in June
2003 and $15 million more in June 2004, as required by the current statute, a single bond issuance of $35.247
million is proposed to occur in January 2005. This eliminates the need to budget at least $4.8 million for debt
service on Commuter Rail bonds that would otherwise be required during the FY03-05 biennium. The added
$247,000 of bond proceeds is required to cover increased interim borrowing costs incurred by the Commuter
Rail Project due to the delayed issuance of state bonds. Thus, the proposed amendment keeps whole the
funding for the Project, while eliminating the need to budget lottery funds for the project in the upcoming
biennium.
tz ' z•
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. w*- - - - . - . 7 . j''? .u s _ x . . y,•L^'L}F3w' ` r "ski... I
Conceptual center platform design
3
t `v
y IJ~ to
0 -M
W%
Commuter Rail vehicles
• Washington County and TriMet staff are working with vehicle makers, the Federal Transit Administration
and the Federal Railroad Administration on specifications for a new vehicle that complies with all current
safety standards.
• The Project is preparing specifications with the intent of issuing a Request For Proposals for vehicles in
mid-2003.
f
Aero DMU-Colorado Rail Car
4
WASHINGTON COUNTY COMMUTER RAIL PROJECT
STEERING COMMITTEE
* Steering Committee Members
C.'" t'~;,t .N : Cr . tir.;1. : v . '-t.c:car..;:^n •94 - L-:,-.r t. Imam 'ia~ ^y~•'~~'`w^~~ "1'A?°~ ~ i'°`•Ci.~.~~*,a~/ ea
Z f f~~~7~" a t ~~{i/ ~7 L IaMU rN Y O
,y
» n 4•"
Washington County
*Chair Tom Brian Board of Commissioners (503) 846-8685
Washington County tom brian(a~co.washington.or.us 155 N. First Ave., Ste. 300 (Office)
Hillsboro, OR 97124
* cao a(,.co.washington.or.us Washington County (503) 620-2632 (503) 684-7523
Comm. Roy Rogers Board of Commissioners (Office) (Office)
Washington County royr(@rascpas.com 155 N. First Ave., Ste. 300
Hillsboro, OR 97124
"Mayor Rob Drake rdrake a( -ci.beaverton.or.us PO Box 4755 (503) 526-2481 Direct to his office:
City of Beaverton Beaverton, OR 97076 (503) 526-2571
*Mayor Jim Griffith 13125 SW Hall Blvd.
City of Tigard mayor aC~ci.tigard.or.us Tigard, OR 97223 (503) 639-4171 (503) 684-7297
*Mayor Lou Ogden lou.ogden aniuno:com 18880 SW Martinazzi Ave. (503) 692-0163 (503) 692-0163
City of Tualatin Tualatin, OR 97062-7092
*Mayor Charlotte Lehan Charlotte. 30000 Town Center Loop E.
City of Wilsonville lehan a(~verizon,net Wilsonville, OR 97070 (503) 682-1011 (W) (503) 682-1015
*Fred Hansen 4012 SE 17" Ave.
General Manager, runnionkatrimet.org (503) 962-4831 (503) 962-6451
TriMet Portland, OR 97202
*Bruce Warner, bruce.a.warner(aodot.state. or.us Office of the Director (503) 986-3289
Director, ODOT 355 Capitol St., NE Room 135 (503) 986-4000 (503) 986-3432
Salem, OR 97301-3871
Commuter Rail Steering Committee Page 1 Last Updated: 4111103
yMyhyE~~~t :.ly.
a
f J f tiff
4M~fVfFf f
00
a 543)682-5421
Spa) 692 5.5524 or
::4~. N ~ arl+nau Ave. ( (503) 2 6 5.0629
' y~,~gpb- n ~~~~r , ~ i' 18880 09, 97062- (503) 248 9091 (503) 82
Tualatin, private olc)
p y► w com X503) 625-42`16 1 (503) 365-7""
Tweller cesn W W ashin997140
Tony Weller 24 N ood, OR 365 7717
CouncilTualatin president, ood.or.us Sherw ve SE #220 1(503)
ci council sheer 1793
city of 650 Ha home A (508) 797-
kCote r% g7301 1889
-A
%ayor Mar Salem, 797
of Sherwood s wrr.corn a1 Center (503)
Reg
1 hi Metro ton Ave 326-2900
nd
City pD3) PbAPps 6p0 NE Gra 97232-2736 3386
carry portland, OR penter (503) 326
president, d Inc. rnetro.dst.or.us Trade
227-254
P & W paiiroa , bra dond one W orld #1260
W Salmon (503)
David 8,ra9d0n smith.senate av Portland OR 87244 503) 228.2540
Metro der mchuk t St., #678
SW Marke p1
mchuk, 200 OR 872
Kerry Ty ithIs Ofhce Portland,
Senator Sm att lob-al-net
Russel :..r , oaf r rte.
John nspodation
Oregon i'ra k>~.~~=~~a~
Comrnission
s ; ;~NE 350-4052
4 (503)
-[I M4 si 3 0 747t %7 r cv 2
M' ► •E ENO s r'~~; t "i ,>r; - fl +'~•.V (503) 526-
1
STEEFtING CAM z<; `r,~~,s _r r „ z Sox 4755
.0. OR g7076 (503) 350-4425
M tt p►D
Be0 a erton, R
averton.or.us j30% 475 87076 5 ) 839-4171
_r, . ;NAM tv ch i.be P. on, (03
tramis Vert
Rannisch verton s Bea HaQ Blvd 3034 4111103
Thomas wski ci-bea 13125 OS\N R 97223 503) 691-
of BeaVed°n bo usla ard, OF, (
City 0 BoguSlawskt m Ti9 Ma ;nazz Lost updated:
185g0 SW V.
onus Tualatin, OR
M verton cl.ti ard.
ity of Bea 27p92
C ~IMH
Hendry ci.tualatin.or.us
Jim
Of Tigard mmck~lli page 2
City
MIKe McICilli ,
City of Tualatin
Steering committee
commuter Rail
ill! I.
• 5
s (503) 662 702
~r
;,4, . • ~ 503)
.570'1595
r °T
t 543) 846-4412
, . , enter LOOP t
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OR 97074 5431g46~534
P►1? , 30000 vale 7-3g51
Ste. 350 t 543) 22
us st Avenue,
ci.wilsonville•°r 155 N. FOr OR g7124 (503) 227-39`14
ho Hillsbor , Court
Dan Hoyt vine ton.Or.tis 310 NW Kron g72A0 4125
City of Wilson washin 543.986- 59
lutdir Portland' OR (5Q3) 731-82
Kathy tehto 'OuntY attbi•com 55513'h Street NE 8256
Washington inC OR 87301 1503) 73 -
lark~n r°u odot.state °r.us Salem,
Geoff Larkin InC• I.howells 123 NV Flanders -4037 5031
The Larkin 165 7717
Croup' Claudia. and OR 97209 Suite ext
e11s onus portlan venue SE'
Claudia How ision odot.state 650 H awthorne P 1700
ODOT Rail Div Ka vANS1OKEt_ OR 97301 (503) 797-
200, Salem
Kay Van Steve1 na OR 97232. eet, 2736
ODOT Region Malec wrr Cam po~taE Portland (503) 962-2134 2284
ales Str 1503) 962'
Paul Z Inc- rnetro.dst.o„~ NE Holladay 962-2266
P & W Railroad, anr OR 97232 land (503) 862-2284
Brandman brandm Street, Port (503)
Richard trimet.or 14S Holladay 956.2154
Metro mcfarlan OR,97232 (503) 962-22$4
cParlane et.or Holladay Street (503)
Neil M walsti trim 714 NR OR 97232 962-2265
TriMet portlarid, (503)
Joe Walsh olladay Street
trimet•or 710 NE H 97232
TriMet ste1nbeC po~land, OR
Claudia Steinberg tr imet.or
otok
Trill pklmoto aYA
Kimberlee
TriMet
fast tlPdated: 4111103
Page 3
Commuter Rani Steering Committee
WASHINGTON COUNTY COMMUTER RAIL PROJECT
DESIGN ISSUES GROUP
NAM. ORPANIZATION,_.;
ADDRESS,I9«~b 1 Ut. C1TiY, STATE: ZIPgE-MAIIADDRESS w
PHONE ,
Mark Bogustawski City of Beaverton 4755 SW Griffith Drive Beaverton OR 97076 mboguslawski@cl.beaverton.or.us 503-3504025
Barbara Shields City of Tigard 13125 SW Hall Blvd. Tigard OR 97223 barbaras@ci.tigard.or.us 503-639-4171
Jim Hendryx City of Tigard 13125 SW Hall Blvd. Tigard OR 97223 JIMH@ci.bgard.or.us 503-639-4171
Mike McKillip City of Tualatin 18880 SW Martinazzi Ave. Tualatin OR 97062-7092 mmckillip@ci.tualatin.or.us 503-691-3030
Dan Hoyt City of Wilsonville 30000 SW Town Center Loop E Wilsonville OR 97070 hoyt@ci.vtilsonville.or.us 503-570-1595
Bob Melbo ODOT Rail 555 13th Street NE Salem OR 97301-3871 robert.i.melbo@odot.state.or.us 503-9864137
Paul Zalec Portland & Western Railroad 650 Hawthorne Ave., Ste 200 Salem OR 97301 pzalec@gwrc.com 503-365-7717 x111
Geoff Larkin The Larkin Group 310 NW Kronan Court Portland OR 97210-5005 larkingroupinc@attbi.com 503-227-3944
Dan Blocher TriMet 710 NE Holladay Street Portland OR 97232 blocherd@trimet.org 503-962-2201
Joe Walsh TriMet 710 NE Holladay Street Portland OR 97232 walshj@tdmet.org 503-962-2266
Rick Kindig TriMet 710 NE Holladay Street Portland OR 97232 kindigr@trimet.org 503-962-2180
Claudia Steinberg TriMet 710 NE Holladay Street Portland OR 97232 steinbec@trimet.org 503-962-2154
Mary Priester TriMet 710 NE Holladay Street Portland OR 97232 priestem@tdmet.org 503-962-2291
Rick Nannenga URS / BRW 111 SW Columbia Portland OR 97201 rick_nannenga@urscorp.com 503-948-7221
Mark Dom URS / BRW 111 SW Columbia Portland OR 97201 mark_dom@urscorp.com 503478-2773
Steve Hansen WA County 155 N. First Avenue Hillsboro OR 97124 Steve hansen@co.washington.or.us 503-846-7875
Last Updated: 411112003
WASHINGTON COUNTY COMMUTER RAIL PROJECT
ART ADVISORY COMMITTEE
Anne Avery (Tualatin)
Coordinator, Westside Cultural Alliance
8470 SW Avery
Tualatin, OR 97062
Ph: 503-692-5447
E-Mail: anneaver(-telep_ort.com
Joan Chapin (Beaverton)
Member, Board of Directors of the Contemporary Art Council, Portland Art Museum
15410 SW 155'h Court
Beaverton, OR 97007
Ph: 503-524-2608
E-Mail: ioanchapin (dWt.net
Soo Kim Gordon (Beaverton)
Artist, Member - Beaverton Arts Commission Board
10073 SW 15151 Place
Beaverton, OR 97007
Ph: 503-590-0113
E-Mail: artgroveskg(Raol.com
Sinan Gumusoglu
Project Architect, OTAK
17355 SW Boones Ferry Rd.
Lake Oswego, OR 97035
Ph: 503-699-4535
E-Mail: sinan.pumusoglu(aotak.com
Chris Lewis (Tigard)
Chair, Art Resources of Tigard
12828 SW Walnut Street
Tigard, OR 97223
Ph: 503-590-5890
E-Mail: cclpianona,aracnet.com
Commuter Rail- Art Committee Page 1 Last Updated: 12/13/03
Patel Missal (Wilsonville)
Artist, Teacher - PNCA
30650 SW Boones Ferry Rd.
Wilsonville, OR 97070
Ph: 503-682-3778
pmissaIQpnca.edu
Loren Nelson (Beaverton)
Photographer, Member of TriMet Public Art Advisory Committee
14415 NW Oak Hills Drive
Beaverton, OR 97006
Ph: 503-614-0418
E-Mail: lnelson a tteleRort.com
Commuter Rail- Art Committee Page 2 Last Updated: 12/13103
4122/03 tments
staff L ison A oin,,
T Iterna#rr-`i1 S A 4d 3F ~N LY Wilson
a (Coune~or T~ rtfn i Sherwood
r Priin,i+Yy r:,`, .Re reentatiVe..
Moore
ttee
Dirksen
Griffith
Budget Committee
et from City MQnager with citizen committee members.
m, in the Tigard Water
ro osed budget 630 p•
and on an as-needed basis during a
Committee reviews the pp
Monday evening in the month of May,
year
ee members also meet periodically throughout the Y
Committee meetings are usually scheduled for every
Auditorium. Council and citizen Committ
Council meeting.
pirksen
Subcommittee consists o
Budget Subcom. - Prosser, Monahan
Social Services ial service agencies for contributions from the city.
lications submitted by so' et Committee.
Subcommittee reviews aPP
o schedules with committee members for time of meeting.
council member and two citizen-members of the Budg
one c
ee meets for one meeting in March. Finance Director
Wilson
Committ Sherwood
Moore
Budget Su am. Griffith pirksen
The entire Council reviews the information submitted to
Events events.
ee reviews requests for contributions to community session meeting of the City
subcommitt meeting or study
the finance Director. a council at either a workshop
The finance Director reviews event requests with the
Council in March-
Liaison Appointment Matrix - Page 1
Council/staff
low
LEG►BI►-n-Y STRIP
.C ~T ;"Xr C C"b 7kAQMl ~.~-'F,,{.
~+22lQ3 , ~.plternaf~►or, {:r:: ,
~Couneil arr c~~R~H. esen3ative
Pr+m,. is
me Rober
i~ttee= ~3 YkSfcf fl
Alternate unit`!
Scheckla Com►n
pevelop established the all matters
Community t Pcy * herwo d wet becone Cissioners (BCC) the BC on
oli and each of
Block 6ti`an 5 at When of omm dations to Co
the
Boar m
Board primary ends reCOm en from
Advisory term on County make off . f r
Schecklds on agreement. the Washingt Consort electe
6/30/03) d
the County enerally an
c pAB) to repre5ent ¢ re$entatiYe, 9 . urisdictions
ooperat► .
Overnmental Board The PAS includes a r P member J
BY interg Advisory rotate among Qevelopment policy Advisory
Program the County' locations
Within Meeting
pertaining 10 the cities a month at -1 p'm eff
the eleven P the through
The B° orts in
Board meets the endryx pirksen roximately four years 09 0 to revitalize t
~
Central Business ~Nas formed app
pirict Assn. ment. Su ly.
District Association develop at noon at SW office pp
The Central Business s ions and general c economic
sting, promo Commissioners
other (Is and 3`d) Tuesday
mark every Library the Board of
Jane Smith rograms,
embers Services and d to library P County
The Association meets Board m Library relatb e Barnes priorities Library County issues are appointed by
Coop. Board the Washingtosystem, including Members the Board.
Adviso Board advises Wide library library services.
Advisory resentatives to
budgeting for ~i and rep member jurisdictions.
Library of the c°una -w"
Cooperative o erot%O nd financing onaha0 selects 9 among
on issues concerning le els, nager B7,11 N► at various locations
m.
and service city Ma
polices cf Commissioners.
ednesday of the month, 7 p'
Board first W
The Board meets the
page
•,fmeet PAatrix ' 2
- staf f jiaisor► APPp1
LEGIEIL"Y STRIP
4122103 ~ter'nate or Staff
r , .
rtC4unctl °r ` 2A. sentV o
y Prima ; ge Amand County and
/S t. with w°sh~ngton examine
Goitirn~ttee;IJame; Sfiaff) Hwei so ® note
Alter ponce will also
3.:y ask Dirks The will Work closely
0-72• 'Cask Force The Task
ntown T commuter rail station.
Dow of a down town carom rculat
F°rCe Council Resolution N°' 2 cii on-
was formed by city went and Oppearanc edestrian and vehicular
Task Force Hall or as needed
the develop ants, including P in Town
fluence rovem TriMet to innfrastructure ImP monthof 6:34 V-0-
Downtown I ih Thursday of each
orce meets the 4 reement
'Cask f 5herwaod avernmental a9b o member
through on interg is rep
Interg resented y
The ental
Moore and was established urisdiction
overnm IWB) members and District. Each J
Water Board t of five
and the Tigard out other
Water Board consists
ental and King issues and to carry
The Intergovernm Durham Council on water
between the cities of Tigard, canted afi large. Tigard City
and one member is aPP recommendations to the
is to make Building.
The purpose of the IWrth in the agreement. Tigard Water July - Dec
Set f 30 Pm.. Jon - Tune 04 Wilson
responsibilities of the month. 5' 03
the 2nd Wednesday July - Dec Sherwood
The Board meets Jan - Tune 03 Dirksen individuals interested in
S and interview at►f icatian.
July - Dee 02 Moore a lication Council for r
schedule) review P arwarded to the in the Ash
Mayor s APO - Scheckla rotation are f evening
Coro. a six-month ecommendations usually early
Advisor on Committee r s are
Councilors The Advisory ember. Meeting
& a Councilor, (ointment and Counci
The Mayor ee aPP the Mayor
met► l m
a board or co'~ schedule of
times to fit
es appointor at city Hall.
Sta{{ arran9 Room
Creek Conference
intment Matrix - Page 3
CounciUStaff Liaison APp°
`ru,v~r~ ~ ~ ~ rear
X_ ~+Y
~ Cou~~~ bra'' ,AID regeh~~t~ve .
f °~m~r~Yn~ y Y5~ R a
usually
r iittee ° u5ta f , r , deSruYn members nre
Scheclcla primary
meets
Area the Commission. cable services and Ol
MetroP°litan a seat on with AT&T for President & Treasur
We
Cammunications Commission has the contract Vic¢ Pr of the Execute
ACC) unicC ions that oversees ee (the President. the review
Comm fission a Comm body mitt budget and
the Mel,°politan ACC is the governing The Executive Com including
access administrative issues 1815
Each memmber (not required) TVTV (Public commission on MACC meetings - ers in Beaverton'
Council me act with to the most at MACC headquarters
contr ¢ndations attends
oversees . recomm legal counsel and 1-5 P.M.
Wednesday afternoons,
Separately to makeerY serves as
Director. Pom year, usually on
meets six times o Y
The Commission Suite 6020. xlSh1elds
NW 169* Place, Hendry with the
Griffith use issues associated Metro
on land cities within the
Met~'o Technicnl mittee (MPAC)
Comm+ttee counties and
Advisory Policy Advisory Com from the
(MTAC) to the Metro of rePre$entntion
ntions is made UP
and makzs recommend The committee also involved.
MTAC reviews Metro 2040) roues are at Metro
. 9:30 a.m•
Metro Functional Plan ( and sP¢ciol interest
,region- state agencies e W edne5daYs of the month
MTAC meets the 1st and
tment Matrix - page 4
iaison Appo'n
Council/Staff L
4/22/03
~x 4 ~ Qr~fiaryt'(Coultcil ,o~~: ~Alternafie or ~5taff; ~
ittd° Names
~riamin f7 ~.r
Staff)' 4 < ~ .'.Re r..esentatrve
Metro Policy Griffith (alternate) Hendryx (alternate)
Advisory Committee
(MPAC)
he Maas celected as annot as alternate by Washington
e except it is made up of elected representatives. Mayor
MPAC is similar to MTAC abov , x attends meetings if the mayor
County 3urisdictions. Community Development Director Hendry
MPAC meets the a and 4th Wednesdays, 5-7 p.m. at Metro.
Dirksen Monahan
New Library
Resource Team
b ective and the knowledge gained through
vsp Library Expansion Committee. Team
The mission of this group (formed y Council st 02a-ff,47) is to architects provide and the citizen persp design team i a
Library lufiion Librnry Construction Committee and the p city c
their prior invol vement on the New Tignrd'nrd Resolution
d the commun ty` rlegardi grth
expertise with T g Coun
members will share their is
interests. Team The ersQ may provid pinformati nhfrom the community to the library staff.
representative of community '
progress of planning and construction process. They y have met on Mondays at 6:30 p.m. in the library. also convey
Resource Team meets periodically as needed. In the past, they
Council/Staff Liaison Appointment Matrix - Page 5
4/22103
,q
,r n ~ .t r Fyh~" 7'tiR rk R~n.e} af~~4 r2 C~^x »7 ~ ~ ~
rimaty t(Cuncil oh 5. Alterriaf ~4arYn
h
Cd" mnittee r j Re resentati
Moore Sherwood
Regional Water Wegner
consortium appointee to this group repre
Consortium is sents the
comprised of all water suppliers in the Pohep oda ti I Bull Run Regional c Water Agency.
city on regional policy issues. A subgroup is studying the held at Metro.
e Policy board member (our water representative) attends a quarterly meeting
Th Senior Center Mills
Board
Senior Center Board. The Senior Center Board Ica es cts with loaves and Fishes which
volunteers who run programs.
Loreen Mills represents the city on the
Comm nity College The city provides the Senior Center Building.
pays salaries of Senior Center Staff and d provides
Assistance with programs is also received from Portland
meets 2nd Tuesday of the month from 10 a.m.-12 p•m• at the Senior Center.
Board
Tigard Chamber of o n o)n - (ex
Commerce Board policies and status of
Bill Monahan is a non-voting board member to serve as resource to the Chamber Board with regard to city p
matters of interest to the chamber and business community-
The from 11:30 a.m.-1:30 p•+r
The Board meets the second Wednesday of the month at the Chamber o
Council/Staff Liaison Appointment Matrix - Page 6
Ny
LEGISII-V STRIP ]pomp
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Fi~ncin9 0 01-06 bond {ailed the aut omobike the City council . The essen tial to
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as {armed by Re'the re°$Ons ands the is to sp
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determine and {utur d develop rec0mme measures a Task Force e w6sting The Task Force wballot} and a funding tion.` P acko9
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ng o tra P ee discussion
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Beginning in resources as follows Will meet T Fare and
they identified the s the T►9 ears is 2003. staff The Vision ed in May ate the
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force to the Council. 7anuory Mar $eptem mittees will plan will be
The Task art for -de survey
ve results On Com17 the Vision repo annual rep a Clww the Sur 22. 2004 • -The
FridheoY Action
the an lPubl sh the her information fen report on pecember
and then papers an d 9°t a watt pc 22 _
ill receive tember Z0, 2004 - November ovember ation•
White P°p Council w Sep MondoY al inform
From ►enew
0n01yzed. pals from , 2004• us the
and 9 19 Z~
directiorN _ November lishments P
pctober 25 accomP
include the 2004
e 7
ointment Matrix ' Pa9
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t ,y
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41221Q3 or gtaff` x t - wF; J , Y
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' Counc~l~o~c~~,~.~ae .resentat►ve Rohlf -Budget
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y~ m~"ee Orr R¢P safety agencies
Mon°h°n {or all public North Qlains.
County Center Cornelius.
•
Washington 1-1 Dispatch Hillsboro.
Com of Beaverton,
Consolidated (WCCCA) is the cities from
Communications Agency mbers include the each
,tjons ali a Deptative
Consolidated COMM a Police one represen an tative one alters adoption
k plant
h;ngton county except Forest' ood, and Durham. members. Wor as
Was of
City, voting re$entative
The County . 5herw and non- 000)
Kim9 voting one primary nnuaal objectiv¢s an over °k~,
in Wash►n9t Tualatin. a oies Lion of of contracts
~,ston. Tigard, nd membership consists h ur;sdiction p'Jan, ad°P royal
s W . aPP
COCA a the Board- Each J strategic budget
the agency of the annual
The Board 90'.u . constitutes adoption
urisdiction d is responsible f Qndords, WCCCA Commission,
rticipating 3 The boar once 11
pa rective. commendations to the at WCCCA - 179
and di
m•
representative• . elineS ; perf orm nistrativ¢ akes re
on the third 'Chursdays. P
general policy 9uoting Board adm d b,lr get and ""a
and December)
authorised by the propose
ittee reviews September, April.
The Budget comet quarterly (March, 3une. meetings will be held in March and
The Commission meets Beaverton•
W Evergreen ParkwaY~ a ear' For 2003, these
N mmittee meets two times Y
The Budget Co
ent Matrix - Page
iaison A110.'
• Staff Lntor
4/22/03
t'~, ,z. iyt v ;
er- "tafS~.,'Y~~f r!f ~ N e, ?r t?S'- c
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n , ~ sea...
puenas
w, Griffith
Washington County
CoordinatingW provides a forum for discussion on
Committee CCC) Inns and projects and transportation issues~o p Establishes positions of consensus on land use
roach when app pr'ate ecif
W ic authority on
comments on major land use and the Major
CCC reviews and overnments. The Committee has sp ro ram.
~n recommendations for aco C inated loapi cal government
wide Traffic Impact Fee UIF) p g
these resulting Washing t and the County
and transportation issues among ram (MSTIP)
appointed by the City Council of the cities o
ation Improvement program
Durham, Banks, Sherwood and
streets Transport Cornelius,
ton,
ove, King City, Gas atives
•p consists of elected repi'esentaForest Grn alternate County represent to JPAC and MPAC
The voting membership will
,
Hillsboro, Tigard, N orth Was plains hington Tualatin, County and cities of Washington
Beaverton, ton County-
Wilsonville, and Washington
be on the policy body' Hall.
C meets the second Monday at noon at Beaverton City
The WCC
Sherwood
Moore Wegner
Willamette Water
Supply Agency
WSA)
al perspective, potential uses of Willamette River Water.
WWSA coordinates, from a region irregular basis. One public meeting was held 2002
WWSA meets on an
aff Liaison Appointment Matrix -page 9 low
Council/5t
low
4/22/03
-.ai£'•- ti S as . `.~'ien4-. i r ':.;..a'!. .it' - 4i~>, ~ '5.;. 1•a - s r;..>„a4' :"l:.: ~ '
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x .5tnff X.fY. ,.R0'.'`esentatlA 1.;, E J t ~ , ,t~l,: R l.2t.. K = M
Festival of Balloons Moore, Deveny,
Planning Committee Wegner, Wheat ey
This is a planning and coordination group for the Balloon Festival held in June.
For meetings of the Committee, staff checks for availability of Committee members and schedules. Periodic meetings scheduled
January - June with one follow-up meeting post-balloon festival. Subcommittee meetings of the Balloon Festival (public safety,
logistics, entertainment) are held as needed and report progress to the overall planning group.
Mayor Griffith's Griffith
Meeting of City and
County Elected
Officials (Informal)
Elected officials from other jurisdictions meet with Mayor Griffith. Members set agenda for topics of mutual interest.
This group meets on the third Friday of each month, 7 a.m., in the Red Rock Creek Conference Room.
Metro - Various
Meetings as we are
notified
Council/Staff Liaison Appointment Matrix - Page 10
• 4/22/03
d 1'JT YL~_ Ii
R .'S.+• d I rMt { _q `i y tl'M e ~!1 'S Yl Ji ~1 F- S N.1 y atrt r ii
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Itc fi neae,. ~Stnff)q~:: Re resents#ive, ? Y L'.', - ..i '~F= r:- , ,::=fi
Tualatin Basin Griffith Hendryx
Natural Resource
Coordinating
Committee (Goal 5)
This Committee is responsible for providing policy direction for the completion of Metro's regional Goal 5 program. The county and
cities within the county are developing a common approach to Metro's Goal 5 program. Representatives include elected officials
from the county and cities.
The TBNRC meets the second Monday of the month, 1 p.m., at the Beaverton Library.
Tualatin River Moore Roberts
National Wildlife
Refuge - Visitor's
Center Fundraising
-Campaign
This group was formed to assist in fundraising efforts to capture federal funding in 2003 to build a visitor's center. The focus of
the Task Force was on providing the required 50% match for the project by focusing on soliciting corporate donations.
This group has not been active since its initial meeting.
Council/Staff Liaison Appointment Matrix - Page 11
4/22/03
_ 5... i--..✓:N.:',;! t: s6.. . _ :r r ~Z. a } ~~,Y. ry, - - rs~~! ~ i J..Iy .1 x ~ . , .
r
"Coi n`iee"Nnme"`, Prfniary~Councildrt uIernat~?.nf<fv si or g? y~y ~FCS'a~ 5,5'f Y ,t
3x.~eyry tk , .'~t'*~.2 . 2 v.'`JL'++c t '`r' w t# - .v 3`jt
rh C f £f > s' . 4- tc, ` r sr% f 6 pj E f. y'r.-3F 5' u.t r c ~.)w. s- 1r.4._~r•'
"bay Staftf,)x"n}.... r~12e resehatrve,
Westside Economic Wilson Sherwood
Alliance
The Westside Economic Alliance is focused on the needs of the Westside of the Portland, Oregon metropolitan region, including
Washington County and the cities of Beaverton, Cornelius, Durham, Forest Grove, Hillsboro, King City, North Plains, Sherwood,
Tigard, Tualatin and Wilsonville.
The Alliance's primary purpose is to create an environment conducive to business growth. Acting as the voice for members on
issues uniquely affecting the Westside, the Alliance strives to promote and enhance the image and visibility of the area as an
economic development locale. The Westside Economic Alliance is a proactive organization working to' confront and influence decisions
on policies and regulations impacting the economic vitality of the area.
Breakfast forum meetings are usually held on the 3'd Thursday of the month at 7:30 a.m. The meeting locations vary within
Washington County.
t
):1ADKCATH'ACOUNCILIAPPTMATRIX%PPTMATR WITH DESCRIPTION.DOC
Council/Staff Liaison Appointment Matrix - Paige 12
i! c ~Iry. Iri• ~Iry. Pr_ TAI
-a ~.i.
~jijfq, 7,•< fiiiilill4i ~iff aUa t '.~o.•fl~~'4'~j1 f ra rr~ iu,lah y
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• " • , Agenda Item No.
o i Meeting of 4 22 Q3
a, PROCLAMATION ir
Arbor Day
April 22, 2003
! WHEREAS, in 1872, Arbor Day, a special day set aside for the planting of trees, was first
: '~~li1~l~'
r celebrated in Nebraska; and
WHEREAS, Tigard's urban forest of public and private parks and greenways is part of a larger
ecology that spans from mountains to ocean and is integral to our region's water quality; and
WHEREAS, our urban forest includes a diversity of trees that grace our city streets, parks and greenways, provide habitat for wildlife, soften hardscapes, clean the air, protect water resources, and ensure that everyone can experience natural beauty where we live, work and recreate; and k
i rr
WHEREAS, the City of Tigard recognizes that our urban forest is a necessity and is an integral
part of the city's infrastructure and ecosystems; and
•~'K a ` ~~a~lj 11~~w)i~
` WHEREAS, we are committed to provide resources to maintain and enhance the urban forest;
and
F
WHEREAS, people of all ages and backgrounds, including citizens, civic organizations, businesses
and city agencies, have formed partnerships to participate actively in the stewardship and
i~Ct• ' ~
caretaking of Tigard's urban forest; and Kj
f NOW, THEREFORE BE IT RESOLVED THAT I, JAMES GRIFFITH, Mayor of the City of '7NI[r4
. Tigard, Oregon, do hereby proclaim April 22, 2003 to be: .4i;+tt
ARBOR DAY ' In Tigard and encourage ~'?t^s: tt
people throughout the entire city to become more involved with the
_ r planting and stewardship of the urban forest throughout the year of 2003.
~t~1,at I
Dated this day of 2003.;•
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of 'ulj!j~a°
Tigard to be affixed.
James E. Griffith, Mayor
City of Tigard
&AAA
r? Attest: 3:'!
City Recorder
da ~
3 Hd~`
M ~
. ro _ n
Hum
- i r , 1~. ~ s rk~ u : 1n' J~, sy lU'•: Y ME
4 >l
rh U 1 lift"may iiii any !u `'3F ii tt `r4 iiigryh~{
,~~.,i 37, t 7s .JSS ~ r i` T IM
0
S .t~ rf
1 ~1 a1.a'•-~ fiy
rr~y PROCLAMATION -p3
i Arbor Day
April 22, 2003
,.R11tit.'Y, f~c
` WHEREAS, in 102, Arbor Day, a special day set aside for the planting of trees, was first
celebrated In Nebraska; and
WHEREAS, Tigard's urban forest of public and private parks and greenways is part of a larger p
ecology that spans from mountains to ocean and is integral to our region's water quality; and
ii• rlliN,i.;~
WHEREAS, our urban forest includes a diversity of trees that grace our city streets, parks and
greenways, provide habitat for wildlife, soften hardscapes, clean the air, protect water resources, ; timltI
and ensure that everyone can experience natural beauty where we live, work and recreate; and
WHEREAS, the City of Tigard recognizes that our urban forest is a necessity and is an integral rW~ti
part of the city's infrastructure and ecosystems; and
WHEREAS, we are committed to provide resources to maintain and enhance the urban forest, 3•• and
1
WHEREAS, people of all ages and backgrounds, including citizens, civic organizations, businesses
and city agencies, have formed partnerships to participate actively in the stewardship and j
caretaking of Tigard's urban forest; and k9~pA
NOW, THEREFORE BE IT RESOLVED THAT I, CRAIG DIRKSEN, Council President of the jE
City of Tigard, Oregon, do hereby proclaim April 22, 2003 to be:
4
ARBOR DAY
rry.._ ;~1r
r';"•µ°•`~Y in Tigard and encourage people throughout the entire city to become more involved with the
planting and stewardship of the urban forest throughout the year of 2003.
Dated this Q2= day of L 2003.
3 ~ipw.o.,,,ury
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of »59911tfl
ay`~ifis: Tigard to be affixed. ~ - Craig Dirksen, Council President
City of Tigard _
Attest:
t City Recorder
~ H
E~
1. Ne r'' of ~ -fV ~ . uP`. . , y ~f\~
i:; s r s.; ~~;:~~j~` tF ,~s/,1~,,. ~j 3~ ~3x K.,. (,.~~dj~~ 'c'"
'C ",tt~t7C~i ~3~jf,~i~ 6.I~iF'~e~t,7~~~~f~W~ljitt1 y~~ ~~.,Jt~~`~Zkt~, '",<< A'
AGENDA ITEM NO. 3 - VISITOR'S AGENDA DATE : APRIL 22, 2003
(Limited to 2 minutes or less, please)
Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues
not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager
prior to the start of the meeting. Thank you.
NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED
/V1~
13 4 z o S, t~ . ~r e r t a~S~ y ~Y.
t q a rd. p t~ q 't x.. 25-►
-J 570 3
VISITOR'S AGENDA Page 1
AGENDA ITEM #
4 2 FOR AGENDA OF April 222 03
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Receive and File: Council Goal Update
PREPARED BY: Greer Gaston DEPT HEAD OK ITY MGR OK
ISSUE BEFORE THE COUNCIL
Update on the progress of the Council goals for the first quarter of 2003.
STAFF RECOMMENDATION
Receive and file the update.
INFORMATION SUMMARY
Attached are brief summaries of the progress made in the first quarter of 2003 on the goals adopted by the
Council on January 28, 2003.
OTHER ALTERNATIVES CONSIDERED
N/A
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Visioning goals are identified throughout the goals and tasks developed by the City Council.
FISCAL NOTES
N/A
hA MPACKET'03\20030422MAL UPDATE AIS.DOC
2003
Tigard City Council Goals - First Quarter Update
GOAL 1- FINANCIAL STRATEGY
GOAL 2-TIGARD CENTRAL BUSINESS DIS'T'RICT
GOAL 3 -TRANSPORTATION
GOAL 4-PARKS AND RECREATION
GOAL 5- WATER
GOAL 6-GROWTH MANAGEMENT
GOAL 7- COMMUNICATION
y
~7
2003
719ard City Council Goals - First Quarter Update 2
GOAL 1: FINANCIAL S'T'RATEGY
A. Develop a sustainable long-term financial plan or strategy for issues
such as:
1. General Fund needs
2. Library
3. Transportation
4. Parks and open space
5. Washington Square Regional Center
6. Central Business District
7. Water System
B. Explore the creation of an economic development program.
First Quarter Update
Prepared by: Craig Prosser, Finance Director
Staff presented Council a list of potential upcoming financial issues and
opportunities in a workshop session. This list encompassed all of the items
identified in the Council goal. Council organized this list into "Major" and
"Other" categories and then identified three top priorities for each category.
Council's work has been included in a Strategic Finance Plan report, which
will be presented to Council on April 8 for adoption.
2003
Tigard City Council Goals - First Quarter Update 3
GOAL 2: TIGARD CENTRAL BUSINESS DISTRICT
A. Create a common vision for the Central Business District and build
the energy to implement that vision through the Downtown Task
Force.
B. Support the activities of the Downtown Task Force as they provide
input to the design of the Tigard commuter rail station and the zoning
and development plan standards for the Central Business District.
First Quarter Update
Prepared by. Jim Hendryx, Community Development Director
Members of the Downtown Task Force met with Council on March 25th and
submitted their recommendation for design elements for the Downtown
Tigard Commuter Rail Station. Council approved the recommendation.
2003
Ai~, Tigard City Council Goals - First Quarter Update 4
GOAL 3: TRANSPORTATION
A. Aggressively pursue solutions to congestion of state, county and city
facilities that cross through Tigard.
1. Reforming the Transportation Financing Task Force.
2. Identify project priorities and funding needs for state and city
facilities.
B. Continue working with Tri-Met to identify and fund additional intra-
city bus routes.
C. Right-of-way management.
First Quarter Update
Prepared by: Gus Duenas, City Engineer
Jim Hendryx, Community Development Director
Goal 3A - Aggressively pursue solutions to congestion of state, county and city
facilities that cross through Tigard
The Gaarde Street Improvements Phase 2 construction project is now
underway and should be completed by fall of 2004. The engineering designs
for Walnut Street (Tiedeman Avenue to 12191 Avenue) and 121st Avenue
(Gaarde Street to Walnut Street) are nearing completion. Partial rights-of-way
acquisition for each project has started and will be ongoing during the next
fiscal year. Completion of the Gaarde Street construction should provide an
improved east-west connector from Highway 99W to Barrows Road.
Completion of the project designs on the two street projects ensures that at
least two projects are ready for construction should funding opportunities
arise.
Z The initial report on the Proposed Wall Street Local Improvement District
(LID) was presented to City Council on March 11, 2003. Council gave direction
a to complete the Preliminary Engineer's Report and submit it to Council for
review upon completion. The intersection of Hall Boulevard and Wall Street
and approaches will be constructed as a City project with contributions from
~
a the New Library Project and the Fanno Pointe Subdivision to supplement TIF
(Traffic Impact Fee) funds on the project.
The Metro Priorities 2004-07 funding process has been soliciting projects from
various jurisdictions. This is federal funding that is allocated to cities and
counties through the Metropolitan Transportation Improvement Program
2003
Tigard City Council Goals - First Quarter Update 5
(MTIP). The City submitted three projects for funding consideration. One of
the submittals is for construction funding to widen Greenburg Road from
Washington Square Drive to Tiedeman Avenue. That project has already been
approved for preliminary engineering and rights-of-way acquisition. The other
projects are a pedestrian trail through the greenbelt in the Washington Square
Regional Center and pedestrian improvements in the Tigard Town Center in
conjunction with the commuter rail project. All three projects are still under
consideration for funding on the 150% list revealed by Metro in late March
2003.
Goal 3A1- Reforming the Transportation Financing Task Force
The Task Force will be reconstituted to drop some members and add new
members to continue to explore alternative sources of funding for major street
improvements. A suggestion has been made that members of the business
community should be represented. The changes in the Task Force will be
pursued in may and June of 2003.
Goal 3B - Continue working with Tri-Met to identify and fund additional intra-
city bus routes
The Engineering Department worked with the Community Development
Department in providing information for preparation of the Transit Action Plan
to establish infra-city transit service and to enhance service on existing routes.
Council adopted local service transit plan in December 2002. In January 2003,
plan was forwarded to Tri-Met board along with a letter from the Mayor. A
meeting was held with Tri-Met on January 16, 2003, regarding their transit
investment plan.
Goal 3C - Right-of-way management
The Engineering Department provided input into the right-of-way management
study that is currently underway. The study is undertaken to determine the true
costs of managing the existing rights-of-way. Of special concern is the long-term
i damage done to the roadway structural section by utility cuts. The results of the
study should provide the basis for establishing appropriate fees for work
i performed within the rights-of-way.
2003
Ai~ I1gard City Council Goals . First Quarter Update 6
GOAL 4: PARKS AND RECREA'T'ION
A. Continue the efforts of the Youth Forum.
B. Complete or update parks master plans for city facilities.
C. Explore the creation of a Park and Recreation Advisory Board.
First Quarter Update
Prepared by: Dan Plaza, Parks Manager
Liz Newton, Assistant to the City Manager
Goal 4A - Continue the efforts of the Youth Forum
The Mayor's Youth Forum continues to meet monthly. The group is currently
focused on forming a Youth Advisory Council. This Youth Council would
work with the Youth Forum and other community members to build
developmental assets for each child in Tigard through programs and activities
designed for and by youth.
Applications for the Youth Advisory Council are being accepted until April 16
from youth in grades 5-12. Home school groups, private schools, public
schools, and church youth groups have all been contacted for representatives.
The Youth Forum is also supporting the efforts of the Skate Park Committee.
Goal 4B - Complete or update parks master plans for city facilities
Cook Park Phase II, a major development project partially funded by SDC
Funds, a grant, and a low cost State loan has been completed. Cook Park Phase
II consisted of the addition of a new picnic shelter, playground, two restroom
facilities, concession facility, parks maintenance building, additional parking,
landscaping and infrastructure.
Woodard Park development projects include the installation of two
playgrounds and a picnic shelter (partially funded by a grant). The
playgrounds have been installed and the picnic shelter will be installed later
this spring.
Potso Dog Park was completed and opened to the public on June 20, 2002.
2003
Tigard City Council Goals - First Quarter Update 7
Master Plans for Summerlake Park, Bonita Park and a Skate Park Design were
approved by the City Council.
An off-leash dog area at Summerlake Park is scheduled to be opened to the
public this spring.
A $165,000 federal grant was received to complete Bonita Park. It will be
completed in late summer or early fall. Special features for this neighborhood
park consist of an open space play area, bathrooms, picnic shelter, basketball
courts, hard and soft paths, landscaping, and a playground.
A $50,000 grant was received to acquire and develop additional Fanno Creek
Park Trail property from Grant Street to Main Street.
Fanno Creek Park Extension Master Plan will be completed by June 30, 2003.
Goal 4C - Explore the creation of a Park and Recreation Advisory Board
The Council will consider amending the Tigard Municipal Code section 2.12 to
update the structure of the Park and Recreation Advisory Board. Appointment
of Board members should occur this year.
a
i
i
i
2003
Tigard City Council Goals - First Quarter Update 8
GOAL 5: WATER
A. Continue to evaluate options for a long-term water supply.
First Quarter Update
Prepared by: Dennis Koellermeier, Assistant Public Works Director
Ed Wegner, Public Works Director
Progress on this goal has been substantial this quarter, and we have both
positive and negative news to report.
In the case of Tigard's potential of obtaining an ownership position in the Bull
Run system, the news is ownership options in the immediate future have been
withdrawn by the City of Portland. Tigard, along with the other suburban
wholesalers will now refocus efforts to negotiate mutually agreeable
wholesale contracts with Portland. Tigard may have the opportunity to become
a co-owner in future capital projects in the Bull Run system, but buy-in to the
existing system has been removed from the discussion by Portland.
The news is more promising in our discussions with the joint Water
Commission. The Commission has directed their staff to negotiate with Tigard
to become a member of the joint Water Commission. Our initial ownership
position would be for approximately 4 million gallons per day. The timeline of
the negotiations should allow the City of Tigard to know the cost and
conditions of the offer during the 2nd quarter.
We also now know that our potential decision to join the joint Water
Commission may now become contingent on our willingness to accept
L fluoridated water. If the City of Beaverton moves ahead with fluoridation, the
water we receive from the joint Water Commission will pass through the
Beaverton system and be fluoridated.
1
:i
2003
'Tigard City Council Goals - First Quarter Update 9
GOAD, 6: GROWTH MANAGEMENT
A. Continue to evaluate Tigard's role in the provision of urban services
outside the city limits.
First Quarter Update
Prepared by: Jim Hendryx, Community Development Director
On March 18, staff met with Council to present several alternatives to address
Urban Growth Expansion issues, including preparation of a concept plan and
relationship to the overall Bull Mountain planning effort. In April, staff is
scheduled to discuss UGB issues with Washington County.
4~, 2003
Tigard City Council Goals - First Quarter Update 10
GOAL 7: COMMUNICATION
A. Increase Tigard's communication with other elected bodies through
active participation of City Council members and staff.
B. Improve and expand communication with citizens, particularly
communicating successes and future concerns.
First Quarter Update
Prepared by: Liz Newton, Assistant to the City Manager
Goal 7A - Increase Tigard"s communication with other elected bodies through
active participation of City Council members and staff
The City Council has held regular meeting with the Tigard-Tualatin School
District, TVF&R, and its State Representative and State Senator. In addition
the Tigard High School Envoy attends the first council meeting of each month
to present information about activities and programs at the high school.
In July, the Council will also schedule meetings with Washington County,
Clean Water Services, and PCC.
Goal 7B - Improve and expand communication with citizens, particularly
communicating successes and future concerns
A new cable program began airing in Tigard in February. "Focus on Tigard" is
designed as informational programming in current issues and is produced and
airs monthly.
The February Focus was on long-term water. In March, the Focus was on the
CL commuter rail and downtown planning. April's Focus was on code
enforcement and the new citation process.
n
The taped-to-air format allows staff more flexibility in format and media.
_J
0
'g The City continues to add new features to the web page. In addition, over the
r last three months, all city departments have done extensive reviews of the
information they post on the web to determine if more or different
information should be included and to ensure information posted is current.
Visits to the web site have increased since October from 27,210 to 30,703 per
month.
L2003
Tigard City Council Goals - First Quarter Update 1 1
The department communicators are reviewing the City's communication plan
to update the guidelines for use of communication tools and emphasize the
importance of communication plan for all proposed projects and programs.
Communication plans allow staff to be proactive in getting out information by
considering how, when and to whom.
I;\ADM\CITY COUNCIL\GOALS\2003\2003 TIGARD CITY COUNCIL GOALS Q-1 UPDATE.DOC
1 '
I
I
I
I
City Council Document Transmittal
CITY OF TIGARD
To: / / ! Ai L?-y" L l ~s~~' /1I Ec OREGON
From: 6-
Date: 2 3 -6~~
I'm sending you:
Document Type: ❑ IGA ❑ Contract
XOther 6F-e-L~jb AMe-fubI4e f
Document Name: fi t B u Ll Bk A-P q %5E2v1 eci;p
//rvkGG114 ekJ-]--
Approved at the Council Meeting of:
Number Copies Included: Z
,eyour document(s) have been signed by theA4apar &UAhl1 L- f kE3 i-bE/V'
❑ Your document(s) have been signed by the City Manager
Your document(s) requires an additional signature(s)
,When all signatures have been obtained, file an original document with
City of Tigard Records
❑ Additional instructions:
1.\ADMICITY COUNCIL%CITY COUNCIL DOCUMENT TRANSMITTAL.DOC
SECOND AMENDMENT TO THE PUBLIC LIBRARY SERVICES
AGREEMENT
This amends the Agreement dated June 15, 1999 and Amendment dated June 25, 2002
between Washington County, on behalf of the Cooperative Library Services, and the
cities of Banks, Beaverton, Cornelius, Forest Grove, Hillsboro, Sherwood, Tigard and
Tualatin and the Cedar Mill Community Library Association and the Garden Home
Community Library Association as follows:
Replace Section 2, TERM OF AGREEMENT as follows. Delete existing paragraph
and insert:
This Agreement shall be in effect from July 1, 1999 through June 30, 2004, except as
otherwise provided in Section 11 of this Agreement. It is the intent of the parties that the
amendments made by this Second Amendment shall become effective July 1, 2003.
Amend Section 3, FUNDS as follows. Delete existing paragraph and insert:
As compensation to Contractor for the services to be provided pursuant to this
Agreement, WCCLS agrees to make payments to Contractor according to Exhibit A for
the one-year term on July 1, 2003 through June 30, 2004 and the Payment Schedule set
forth in Section 6.
Add the following to Section 4, FUNDING FORMULA, Paragraph B:
FY03-04 $ 9,740,000
Amend Section 4, FUNDING FORMULA, Paragraph C as follows. Delete existing
paragraph C and sub-paragraphs Cl through C4 and insert:
C. Reimbursement Contractors will be reimbursed from the fund described in
Section 4.13 based on Reimbursable Circulation, Volumes Added, Collection
Expenditures, Full Service Facilty Weekly Open Hours, Internet Public Access
Technology, Adult/Youth Program Attendance, Service Population, and Reference
Transactions.
1. Reimbursable Circulation 70% of the total funds in Section 4.13 will be allocated
for reimbursement using the reimbursable circulation transactions identified in
Exhibit A, "Reimbursement Formula" to calculate the amount owed each
i Contractor and West Slope Community Library in this Section. Circulation will
include only materials loaned to Qualified Borrowers and will be adjusted for net
s lending or borrowing on in-county interlibrary loans before reimbursement rates
are applied.
2. Volumes Added 5% of the total funds in Section 4.13 will be allocated for
reimbursement for volumes added to collections as calculated by WCCLS and as
identified in Exhibit A, "Reimbursement Formula" to calculate the amount owed
each Contractor and West Slope Community Library in this Section.
3. Collection Expenditures 5% of the total funds in Section 4.B will be allocated for
reimbursement for collection expenditures as reported in the Oregon State Library
Statistical Report question #4.10 for FY01-02 and as identified in Exhibit A,
"Reimbursement Formula" to calculate the amount owed each Contractor and
West Slope Community Library in this Section.
4. Full Service Weekly Hours Open 5% of the total funds in Section 43 will be
allocated for reimbursement for the number of open hours per week for each full
service library facility as reported in the Oregon State Library Statistical Report
question #6.22 for FY01-02 and as identified in Exhibit A, "Reimbursement
Formula" to calculate the amount owed each Contractor and West Slope
Community Library in this Section.
5. Internet Public Access Technology 5% of the total funds in Section 4.B will be
allocated for reimbursement for the number of Internet Public Access
workstations as reported in the Oregon State Library Statistical Report question
#8.7 for FY01-02 and as identified in Exhibit A, "Reimbursement Formula" to
calculate the amount owed each Contractor and West Slope Community Library
in this Section.
6. Adult/Youth Program Attendance 2.5% of the total funds in Section 4.B will be
allocated for reimbursement for the total attendance at both youth and adult
library programs as reported in the Oregon State Library Statistical Report
questions #631 and #6.33 for FY01-02 and as identified in Exhibit A,
"Reimbursement Formula" to calculate the amount owed each Contractor and
West Slope Community Library in this Section.
7. Service Population 5% of the total funds in Section 4.B will be allocated for
reimbursement for the library service population as calculated by WCCLS and as
identified in Exhibit A, "Reimbursement Formula" to calculate the amount owed
each Contractor and West Slope Community Library in this Section.
8. Reference Transactions 2.5% of the total funds in Section 4.B will be allocated
for reimbursement for reference transactions as reported in the Oregon State
Library Statistical Report question #6.29 for FY01-02 and as identified in Exhibit
A, "Reimbursement Formula" to calculate the amount owed each Contractor and
West Slope Community Library in this Section.
Delete Section 4, FUNDING FORMULA, Paragraph D: Cultural and Arts
Programming.
Amend Section 6, PAYMENT SCHEDULE, Paragraph A as follows. Delete existing
language prior to the colon, and insert:
A. WCCLS agrees to make payments to Contractors which are cities as follows:
i
In performing the above, it is understood and agreed that all other terms and conditions of
the original Agreement of July 14, 1999 and first Amendment of June 25, 2002 are still in
effect.
FOR WASHINGTON COUNTY: FOR THE CONTRACTOR:
/,/<:~2 i~~z
Name N/a~me O (
Title Title
z4 a Q •y3
Date Date
Approved as to form:
County Counsel
L
a
3
WAallMTON CMFY
=ve Ubnru Scr*zs
Formula Welghtin •Factoran at'Area Exhibit A - Public Library Services Agreement
Reimbursable Circulation .70:0% Reimbursement Formula
Volumes Added
Collection Expenditures
Full Service Facility Weekly Hrs Open 5.0%
Internet Public Access Technology .5.0%
Adult/Youth Program Attendance 2:5%
Service Population 5:0%
Reference Transactions 2.5%
Enhanced Payments Comparison of 03.04 to 02-03 One-time Comparison after adjustment
Formula Received to Increase decrease Adjustment Increase decrease
Libra 2003.04 2002-03 $ % for 03-W $ %
Banks $ 90,891 73735 $ 17,156 23.27% $ 73,735 $ - 0.00%
Beaverton 2,625,958 2,948;570 322,612 -10.94% 2,625,958 322,612 -10.94%
Cedar Mill 1,474,289 1,658,166 183,877 -11.09% 1,474,289 183,877 -11.09%
Comelius 111,951 99;982 11,969 11.97% 99,982 0.00%
Forest Grove 421,555 44005 28,350 -6.30% 421,555 28,350 -6.30%
Garden Home 227,735 206;311 21,424 10.38% 206,311 0.00%
Hillsboro 2,475,548 2188T 366 411,818 -14.26% 2,558,955 328,411 -11.37%
Sherwood 305,035 318,211 13,176 -4.14% 305,035 13,176 -4.14%
Tigard 1092,520 1,237;470 144,950 -11.71% 1,092,520 144,950 -11.71%
Tualatin 607,730 674,872 32,858 5.72% 574,872 - 0.00%
West Slope" 306 788 376782 (69,994) -18.58% 306 788 69 994 -18.58%
Totals $ 9,740,000 $ :10,831;370 $ 1,091,370) -10.08% $ 9,740,000 $ 1,091,370) 10.08%
Allocation Available: 9;7401000,
• Per CLAB, on December 4, 2002, a one-year adjustment, for the 2003-04 fiscal, will be made whereby no library will receive more than
received in the 2002-03 fiscal year. Any amount allocated to a library through the Enhanced Formula that exceeds that librarys 2002-03
payment Will be used to reduce the City of Hillsboro loss. "West Slope expects to receive afire insurance adjustment to offset lost
circulation revenue.
4/2I2003PLSA exhibit A 03.04
Allocation of Performance Indicators
Full serv
Facility Internet Public Adult/Youth Total
Reimbursable Volumes Collection Wkly Hours Access Program Service Area Reference Enhanced
Libra Circulation Added Expenditures Open Technology Attendance Population Transactions Services
Weight - % 70.0% 5.0% 5.0% 5.0% 5.0% 2.5% 5.0% 2.5% 100.0%
$ to Allocate $ 6,818,000 $ 487,000 $ 487,000 $ 487,0001$ 487,000 $ 243,500 $ 487,000 $ 243,500,$ 9,740,000
Banks $ 37, 229 $ 8,929 $ 2,771 $ 24,868 $ 7,379 $ 3,208 $ 5,083 $ 1,425 $ 90,891
Beaverton 1,839,943 127,390 165,266 49,045 213,965 63,925 115,011 51,393 2,625,958
Cedar Mill 1,127,151 63,553 56,086 42,828 56,571 54,425 49,028 24,646 1,474 289
Cornelius 42,424 5,330 3,366 31,776 9,838 4,745 12,184 2,288 111,951
Forest Grove 266,268 28,331 23,039 42,828 14 758 10,223 27,378 8,730 421,555
Garden Home 158,055 9,120 7,048 35,230 2,460 6,289 6,242 • 3,292 227,735 '
Hillsboro 1,781,987 121,728 118,282 88,420 100,843 31,304 154,032 78,952 2,475,548
Sherwood 203,085 14,408 12,176 41,447 4,919 7,963 17,2W 3,820 305,035 '
Tigard 765,315 54,810 58,907 47,664 31,975 31,535_ 64,829 37,485 1,092,520
Tualatin 396,174 35,045 30,112 44,901 36,894 21,526 24,414 18,663 607,730
West Sloe 200,371 18,357 9,947 37,993, 7 379 8,356 11,582 12,804 306,788
TOTAL $ 6,818,000 $ 487,000 $ 487,000 $ 487,000 $ 487,000 $ 243,500 $ 487,000 $ 243,500 $ 9,740,000
i
Audit Check $ 6,818,000 $ 487,000 $ 487,000 $ 487,000 $ 487,000 $ 243,500 $ 487,000 $ 243,500 $ 9,740,000
Audit Check Error - - - - - - - -
I
Amount per Value $ 1.08 $ 2.99 $ 0.25 $ 690.78 $ 2,459.60 $ 2.31 $ 1.07 $ 0.09 i
A B C D1 E F G
Source: WCCLS WCCLS OSL Part 4 OSL Part 6 OSL Part 8 OSL Part 6 WCK CLS OSL Part 6
#4.10 #6.22 #8.7 #6.31, #6.33 #6.29
To calculate FY 03-04 payment:
Full service
Adjusted Facility Internet Public Adult/Youth
Reimbursable Vols Collection Wkly Hours Access Program Service Area Reference
Circulation Added Expenditures Open Technology Attendance Population Transactions
Libra 2002 FY01-02 FY01-02 FY01-02 FY01-02 FY01-02 FY01-02 FY01-02
Banks 34,539 2,987 11,017 36 3 1,388 4,757 1,976
Beaverton 1,707,016 42,617 657,147 71 87 27,656 107,643 71,246
Cedar Mill 1,045, 20 21,261 223,016 62 23 23,546 45,887 34,167
Comelius 39,359 1,783 13,385 46 4 2,053 11,403 3,172
Forest Grove 247,031 9,478 91,608 62 6 4,423 25,624 12,103
Garden Home 146,636 3,051 28,024 51 1 2,721 5,842 4,564
Hillsboro 1,653,247 40,723 470,323 128 41 13,543 144164 109,451
Sherwood 188,413 4,820 48,415, 60 2 3,445 16,114 5,296
Tigard 710,025 18,336 234 233 69 13 13,643 60,676 51,966
Tualatin 367,552 11,724 119,736 65 15 9,313 22,850 25,873
9 552 55 3 3 615 10,840 17,750
West Sloe 185 895 1 6,141 39,552T-
TOTALS 6,325,4331 162,921 1,936,456 705 198 105,346 455,800 337,564
AGENDA ITEM # 4.3
FOR AGENDA OF Apri122, 2003
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Amendment to the WCCLS Public Library Service Agreement
PREPARED BY: Margaret Barnes DEPT HEAD OK
z~~ CITY MGR OK 1,6_
ISSUE BEFORE THE COUNCIL
Washington County has issued an amendment to the existing WCCLS Public Library Services Agreement.
STAFF RECOMMENDATION
Approve the second amendment to the WCCLS Public Library Services Agreement.
INFORMATION SUMMARY
On behalf of Washington County Cooperative Library Services (WCCLS), Washington County has issued an
amendment to extend the existing Public Library Services Agreement. The Agreement will be in effect for July 1,
2003 through June 30, 2004 and covers the budget allocation that the City of Tigard receives from WCCLS for
library services.
OTHER ALTERNATIVES CONSIDERED
None.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
None.
ATTACHMENT LIST
L
A. Second Amendment to the Public Library Services Agreement.
FISCAL NOTES
1
The City of Tigard will receive $1,092,520 for FY 2003/2004 according to the attached reimbursement formula
1 that amounts to a 11.7% decrease, or $144,950 less than the FY 2002/2003 amount.
I:\Lib\City Council Agenda Summaries\AGENDA ITEM SUMMARY SHEET-April 22, 2003a.doc
r
SECOND AMENDMENT TO THE PUBLIC LIBRARY SERVICES
AGREEMENT
This amends the Agreement dated June 15, 1999 and Amendment dated June 25, 2002
between Washington County, on behalf of the Cooperative Library Services, and the
cities of Banks, Beaverton, Cornelius, Forest Grove, Hillsboro, Sherwood, Tigard and
Tualatin and the Cedar Mill Community Library Association and the Garden Home
Community Library Association as follows:
Replace Section 2, TERM OF AGREEMENT as follows. Delete existing paragraph
and insert:
This Agreement shall be in effect from July 1, 1999 through June 30, 2004, except as
otherwise provided in Section 11 of this Agreement. It is the intent of the parties that the
amendments made by this SecondAmendment shall become effective July 1, 2003.
Amend Section 3, FUNDS as follows. Delete existing paragraph and insert:
As compensation to Contractor for the services to be provided pursuant to this
Agreement, WCCLS agrees to make payments to Contractor according to Exhibit A for
the one-year term on July 1, 2003 through June 30, 2004 and the Payment Schedule set
forth in Section 6.
Add the following to Section 4, FUNDING FORMULA, Paragraph B:
FY03-04 $ 9,740,000'
Amend Section 4, FUNDING FORMULA, Paragraph C as follows. Delete existing
paragraph.C and sub-paragraphs CI through C4 and insert:
C. Reimbursement Contractors will be reimbursed from the fund described in
Section 4.B based on Reimbursable Circulation; Volumes Added, Collection
Expenditures; Full .Service Facilty Weekly Open Hours,-- Public Access
Technology, Adult/Youth Program Attendance, Service Population, and Reference
Transactions.
1. Reimbursable Circulation 70% of the total funds in Section 4.13 will be allocated
for reimbursement using the reimbursable circulation transactions identified. in
Exhibit A, "Reimbursement Formula!', to_calculate the-amount owed each _
Contractor and West Slope Community Library in this Section. Circulation-will
include only materials loaned to Qualified Borrowers and win be adjusted for net
lending or borrowing on in-county interlibrary loans before reimbursement rates
are applied.
2. Volumes Added 5% of the total funds in Section 4.B will be allocated for
reimbursement for volumes added to collections as calculated by WCCLS and as
identified in Exhibit A, "Reimbursement Formula" to calculate the amount owed
each Contractor and West Slope Community Library in this Section.
3.. Collection Expenditures 5% of the total funds in Section 4.B will be allocated for
reimbursement for collection expenditures as reported in the Oregon State Library
Statistical Report question #4.10 for FY01-02 and as identified in Exhibit A,
"Reimbursement Formula" to calculate the amount owed each Contractor and
West Slope Community Library in this Section.
4. Full Service Weekly Hours Open 5% of the total funds in Section 43 will be
allocated for reimbursement for the number of open hours per week for each full
service library facility as reported in the Oregon State Library Statistical Report
question #6.22 for FY01-02 and as identified in Exhibit A, "Reimbursement
Formula" to calculate the amount owed each Contractor and West Slope
Community Library in this Section.
5. Internet Public Access Technology 5% of the total funds in Section 43 will be
allocated for reimbursement for the number of Internet Public Access
workstations as reported in the Oregon State Library Statistical Report question
#8.7 for FY01-02 and as identified in Exhibit A, "Reimbursement Formula" to
calculate the amount owed. each Contractor and West Slope Community Library
in this Section.
6. Adult/Youth Program Attendance-2.5% of the total fluids in Section 43 will be
allocated for reimbursement for the total attendance at both youth and adult
library programs as reported in the Oregon State Library Statistical Report
questions #6.31 and #6.33 for FY01-02 and as identified in Exhibit A,
"Reimbursement Formula' to calculate: the amount owed each Contractor and
West Slope Community Library in. this Section-
7. Service Population 5% of the total fimds in Section 43 will be allocated for
reimbursement. for the library service population as calculated. by WCCLS and as
identified in Exhibit A, "Reimbursement Formula" to calculate the amount owed
each Contractor and West Slope Community Library in this Section.
8. Reference Transactions. 2.5%. of the total funds. in Section 43 will be allocated
for reimbursement for reference transactions as reported in the Oregon State
Library Statistical Report question #6.29 for FY01-02 and as identified in Exhibit
A, "Reimbursement Formula" to calculate the amount owed each Contractor and
West Slope Community Library in this Section-
Delete Section. 4,. FUNDING . FORIMMA, Paragraph D: Cultural and Arts
Prog-raauning.
Amend Section 6, PAYMENT SCHEDULE, Paragraph A as follows. Delete existing
language prior to the colon, and insert:
A. WCCLS agrees to make payments to Contractors which are cities as follows:
i
i
In performing the above, it is understood and agreed that all other terms and conditions of
the original Agreement of July 14, 1999 and first Amendment of June 25, 2002 are still in
effect.
FOR WASHINGTON COUNTY: FOR THE CONTRACTOR:
0---
Name Nam
CbU Y1 G I c esid.e►-1-I-
Title Title
4-1•aa•v3
Date Date
Approved as to form:
County Counsel
• IrAaHnuatroatav~vtt'
ld Wbrar €rvic
Forrnula:Vltel thin Facrppl[J`iitA `v ExhlbltA-pyblicUbr4rygervicesAgreement
Reimbursable Circulation ° RQlrribursem@nf Fotmul8
Volumes Added ;
Collection ExiYanditures
Full Service Facfll WeeklHrs 0 en
Internet Pub11c Access Technology
Adult/Youth Proram Attendance ;2.--
Service Population
p$~
Reference Transactions
. Enhanced Payrpants comparison of 03-04 to 02-03 Ong'-tlrpe mr
d ustment
ortnlrla
R@cgfXed`fn IncreasAd u
Libra zoo3-0a ,.dnt ase
2At1$*p3 4!
Banks S 90,891 17158
73,735 o °
Beaverton 2 625 958' 322 612 -10.94% 2 625 958 322 612 0.00 /o
Cedar Mill 1474 289 -10.94%
fa ` ___1183,87I 09% 1 474 289 163 877 -11.09%
Cornelius 111,951 :4;. 982 11,969 11.87% 99882
Forest Grove - 0.00%
421"555 5 (28,350) $,30% 421,555 28 350 -6.30%
Garden Nome 227735 1'- 21424 10.38% 206,311
Hillsboro 2 475 548 2.8 411 818 -14.28% 2 558 955 328 411 -10.37%
Sherwood 305035 1:-V 13178 -4,14% 305-03-5- 13176 -4.14%
and 1082 520 1'' Z0 144 950 -11.71 % 1092 520 ___U44,950 -11.71%
Tualatin 607,730 " 4 gq2° 32 858 5.72% 574.872
West Slope" 306.788 0.00%
' 37 782: 69 994 -18.58% 306,788 69 994 -18.58%
Totals $ 9,740,000 ;(i;'t0 8'3•. ;3 0 , § 1,091,37911 -10.080% 1 9,740,000 $ 1,091,370) -10.08%
Allocation AvallBplq:
• Per CLAB, on December 4, 2002, a one-year adjustment, for the 2003-04 fiscal, will be made whereby no library will receive more than
received in the 2002-03 fiscal year. Any amount allocated to a library through the Enhanced Formula that exceeds that librarys 2002-03
payment Will be used to reduce the City of Hillsboro loss. "West Slope expects to receive a fire Insurance adjustment to offset lost
circulation revenue.
4r2J2003PLSA exhlbft A 03-04
i
Allocation of Performance Indicators
ull'ae _
''F
FAcilJty Internet P4bllc A lult/Youtjr Total
Reimbursable Volum@IS Collection Wkly Hours Accgsa Program Eervlc9 Area Reference Enhanced
Libra Circulation Added endltures Open Techooto Attendance Population Transactions Services
Wel ht - % 70.0% 5.0% 5.0% 5.0% 5.0% 2.5% 5.0% 2.50% 100.0%
$ to Allocate P1.127,151 487,000 487,000 $ 487 000 $ 487 000 243,5001$ 487,000 $ 243.500 $ 9,740,000
Banks $ 8 929 $ 2 771 $ 24 68 7 379 $ 3 208 $ 5 083 $ 1 425 $ 90 891
Beaverton 127 390 165 266 49 045 213 985 63 925 115 011 51 393 2,625 958
Cedar Mill 63 553 56 086 42 828 56 571 54 425 49 028 24 646 1 474 289
Cornelius 5.330 _____3.,366 31,776 _____9&38 4,745 12184 2,288 111,951
Forest Grove 266,268 28 331 23.039 42.828 14 758 10.223.
27,378 8,730 421.555
Garden Home 158,055 9,120 7,048 35,230 2.460 6,289 6,242 3,292 227,735
Hillsboro 1,781,987 ----_121,.728 118,282 88,420 100,843 31,304 154,032 78,952 2,475 548
Sherwood 203,085 ----14.408 12176 41,447 4,919 7,963 17.217 3,820 305,035
Tigard 765,315 54,810 58 907 47,664 31,975 31,535 64,829 37,485 1,092,520
Tualatin. 396,174 35,045 30,112 44 901 36 894 21,526 24,414 18,663 607,730
West slope 200 371 18 357 9,947 37,993 7.379 8,356 11,582 12.804 306,788
TOTAL 1 $
6,818,000 $ 487,000 $ 487 000 $ 487,000 $ 487,000 $ 243,500 $ 487,000 $ 243,500 $ 9,740,000
Audit Check $ 6,818,000 $ 487,000 $ 487,000 $ 487,000 $ 487,000 $ 243,500 $ 487,000 $ 243,500 $ 9,740,000
Audit Check Error - - - - - - -
Amount per Value $ 1.08 $ 2.99 $ 0.25 $ 690.78 $ 2,459.60 $ 2.31 $ 1.07 $ 0.09
A B C 131 E F K G
Source: WCCLS WCCLS OSI. Part4 OSL Part 6 OSL M 7 Part 8 O$L part 6 WCCLS OSL #6.29
Part 6
#6.31; #6.33
To calculate FY 03-04 payment: #4.10 #8.22
Full service
Adjusted Facplty Internet Public Adult/Youth
Reimbursable Vols Collection Wkly Hours . Access Propr im Service Area Reference
Circulation Added ExpeRdltores Open TechOalopy Attendance Population Transactions
Libra 2002 FY01-02 FY01-02 FY01-02 FY01-02 FY01-02 FY01-02 FY01-02
Banks 34,539 2,987 11,017 36 3 1,388 4,757 1.976
Beaverton 1,707 016 42,617 657,147 71 87 27,656 107,643 71,246
Cedar Mill 1 045 720 21,261 223,016 62 23 23,546 45,887 34,167
Cornelius 39, 359 1,783 '13,385 46 4 2,053 11,403 3,172
Forest Grove 247,031 9,478 91,608 62 6 4,423 25,624 12,103
Garden Home 146,636 3,051 28,024 51 1 2,721 -5,-8,42- 4,564
Hillsboro 1 653 53,247 40,723 470,323 128 41 13,543 144,164 109,451
Sherwood 168,413 4,820 48 415 60 2 3,445 16114 5,296
Tigard 710,025 18.336 234,233 69 13 13,643 60,676 51,966
Tualatin 367,552 11,724 119,736 65 15 9.313, 22.850 25 873
West Sloe 185,895 6,141 39, 552 55 3 3,615 10 840 17,750
TOTALS 6,325,433 162,921 1,936,456 705 198 105,346 455,800 337,564
City Council Document Transmittal
CITY OF TIGARD
To: OREGON
From: e-7)2EeI~ 611-S T-6 J
Date: 4 - 23 -oa
I'm sending you:
Document Type: ❑ IGA ❑ Contract
XOther %5ECo kL-h AmeKLbM t;M--j
Document Name: WILL -k6 k ce1\,JEiu-7-
Approved at the Council Meeting of: ~I 2 Z -,Oa
Number Copies Included:
.,LI Y our document(s) have been signed by the motor &U ,UC_ I ?,Pt:-D1J)EA1 l
❑ Your document(s) have been signed by the City Manager
Ay""Our document(s) requires an additional signature(s)
.Nhen all signatures have been obtained, file an original document with
City of Tigard Records
❑ Additional instructions:
I:tADM\CITY COUNCIL%CITY COUNCIL DOCUMENT TRANSIVIMAL.DOC
SECOND AMENDMENT TO THE WASHINGTON COUNTY INTER LIBRARY
INFORMATION NETWORK (WILINET) AGREEMENT
This amends the Agreement dated July 14, 1999 and first Amendment dated June 25,
2002 between Washington County, on behalf of the Cooperative Library Services, and
the cities of Banks, Beaverton, Cornelius, Forest Grove, Hillsboro, Sherwood, Tigard and
Tualatin, Cedar Mill Community Library Association, Garden Home Community Library
Association, Tuality Healthcare and Oregon College of Art and Craft as follows:
Amend Section 2, TERM OF AGREEMENT as follows. Delete existing paragraph
and insert:
This Agreement shall be in effect from July 1, 1999 through June 30, 2004, except as
otherwise provided in Section 15 of this Agreement.
Amend Section 4, SERVICE AVAILABILITY, Paragraph A as follows:
WILI staff shall be available to service WILInet and support member libraries:
• 8:00 am - 8:30 pm, Monday through Thursday,
• 8:00 am - 6:00 pm Friday,
• 9:00 am - 5:00 pm Saturday, and
O 10:30 am - 6:00 pm Sunday.
• No WILInet support will be provided on days that are declared official holidays by
Washington County.
This amendment shall become effective June 30, 2003.
In performing the above, it is understood and agreed that all other terms and conditions of
the original Agreement of July 14, 1999 and first Amendment of June 25, 2002 are still in
effect.
FOR WASHINGTON COUNTY: FOR THE CONTRACTOR:
Z'
Name Name
~oq nCi I Prey i d•P ✓1 ~
Title Title
Date Date
Approved as to form:
County Counsel
AGENDA ITEM # 4. `f'
FOR AGENDA OF Apri122, 2003
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Amendment to the Washington County Inter-Library Information Network
Agreement
PREPARED BY: Margaret Barnes DEPT HEAD OK CITY MGR OK LA*T~-~
ISSUE BEFORE THE COUNCIL
Washington County has issued an amendment to the existing Washington County Inter-Library Information
Network Agreement.
STAFF RECOMMENDATION
Approve the second amendment to the Washington County Inter-Library Information Network (WILInet)
Agreement.
INFORMATION SUMMARY
This amendment extends the existing WILInet Agreement through Tune 30, 2004. This agreement covers the use
and operation of the WILInet automated integrated library system countywide.
OTHER ALTERNATIVES CONSIDERED
None.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
None.
ATTACHMENT LIST
A. Second Amendment to the Washington County Inter-Library Information Network (WILInet)
Agreement.
FISCAL NOTES
The City of Tigard (Library) is responsible for the purchase, installation and maintenance of peripheral
equipment necessary to connect to WILInet.
I:\Lib\City Council Agenda Summaries\AGENDA ITEM SUMMARY SHEET-April 22, 2003.doc
SECOND AMENDMENT TO THE WASHINGTON COUNTY INTER-LIBRARY
INFORMATION NETWORK (WILINET) AGREEMENT
This amends the Agreement dated July 14, 1999 and fast Amendment dated June 25,
2002 between Washington County, on behalf of the Cooperative Library Services, and
the cities of Banks, Beaverton, Cornelius, Forest Grove, Hillsboro, Sherwood, Tigard and
Tualatin, Cedar Mill Community Library .Association, Garden Home Community Library
Association, Tuality Healthcare and Oregon College.of Art and Craft as follows:
Amend Section 2, TERM OF AGREEMENT as follows. Delete existing paragraph
and insert:
This Agreement shall be in effect from July 1, 1999 through June 30, 2004, except as
otherwise provided in Section 15 of this Agreement.
Amend Section 4, SERVICE AVAILABILITY, Paragraph A as follows:
WILI staff shall be available to service WILInet and support member libraries:
• 8:00 am - 8:30 pm, Monday through Thursday,
• 8:00 am - 6:00 pm Friday,
• 9:00 am - 5:00 pm Saturday, and
• 10:30 am - 6:00 pm Sunday.
• No WILInet support will be provided on days that are declared official holidays by
Washington County.
This amendment shall become effective June 30, 2003.
In performing the above, it is understood and agreed that all other terms and conditions of
the original Agreement of July 14, 1999 and first Amendment of June 25, 2002 are still in
effect.
FOR WASHINGTON COUNTY: FOR THE CONTRACTOR:
Name Name
du oci 1 1 yes. de,-~
Title Title
r
i
~.aav3
Date Date
Approved as to form:
County Counsel
SECOND AMENDMENT TO THE WASHINGTON COUNTY INTER LIBRARY
INFORMATION NETWORK (WILINET) AGREEMENT
This amends the Agreement dated July 14, 1999 and first Amendment dated June 25,
2002 between Washington County, on behalf of the Cooperative Library Services, and
the cities of Banks, Beaverton, Cornelius, Forest Grove, Hillsboro, Sherwood, Tigard and
Tualatin, Cedar Mill Community Library Association, Garden Home Community Library
Association, Tuality Healthcare and Oregon College.of Art and Craft as follows:
Amend Section 2, TERM OF AGREEMENT as follows. Delete existing paragraph
and insert:
This Agreement shall be in effect from July 1, 1999 through June 30, 2004, except as
otherwise provided in Section 15 of this Agreement.
Amend Section 4, SERVICE AVAILABILITY, Paragraph A as follows:
WILI staff shall be available to service WILInet and support member libraries:
+ 8:00 am - 8:30 pm, Monday through Thursday,
• 8:00 am - 6:00 pm Friday,
• 9:00 am - 5:00 pm Saturday, and
• 10:30 am - 6:00 pm Sunday.
• No WlLlnet support will be provided on days that are declared official holidays by
Washington County.
This amendment shall become effective June 30, 2003.
In performing the above, it is understood and agreed that all other terms and conditions of
the original Agreement of July 14, 1999 and first Amendment of June 25, 2002 are still in
effect.
FOR WASHINGTON COUNTY: FOR THE CONTRACTOR:
C WS,
Name Name
Pres~c~~.~-
Title Title
~ ~ as v3
Date Date
Approved as to form:
County Counsel
AGENDA ITEM # 4-5o-.
FOR AGENDA OF 22, 2003
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Reimbursement payment to Centrex Homes: Water Main Oversizinp,
~i PREPARED BY: Dennis Koellermeier DEPT HEAD OK Y.~ CITY MGR OK
ISSUE BEFORE THE COUNCIL
Shall the City Council approve the payment of $32,267.20 to Centrex Homes for the purpose of reimbursing
Centrex Homes for costs incurred in oversizing water lines in the recently completed Tuscany Subdivision? Due to
the amount of reimburse (over $25,000) staff is asking Council to act upon this item.
STAFF RECOMMENDATION
Staff recommends reimbursing Centrex Homes $32,267.20. Currently, City "Water Main Up-Sizing Policy" states
that reimburses for upsizing water main lines within developments is a sound engineering practice. Based on the
partnering with this development, staff estimates that $170,000 was saved.
INFORMATION SUMMARY
Last February staff began the process of plan reviewing of the "Tuscany" Development. During that plan review
we identified the need to route a larger diameter water main through this development in excess of the
development's needs. Information for pipe locations and proper pipe sizing was referenced from our current
"Water Distribution System Hydraulic Study, 2000" (the master plan). Upon completion of the project, Centrex
Homes and City staff reviewed the actual project costs and agreed to the value of the reimbursement.
OTHER ALTERNATIVES CONSIDERED
N/A
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
As identified in the "Tigard Beyond Tomorrow" document, one of our Water and Stormwater Goal Strategies is to
i "build identified water capital improvements".
ATTACHMENT LIST
f
Provided for reference is "Water Main Up-Sizing Policy", letter from Centrex Homes with breakdown of
development costs, letter dated March 7, 2003, by staff regarding the reimbursement.
FISCAL NOTES
Reimbursement for the water line up-sizing within the Tuscany Subdivision totals $32,267.20. FY 02/03
budget of $50,000 currently budgeted to cover this expenditure.
MEMORANDUM
CITY OF TIGARD, OREGON
To: Ed Wegner, Director Maintenance Services
From: Michael Miller, Water Management Analyst
Date: June 20, 1994
Subject: Water Main Up-sizing Policy
The sizing of water mains within our service area has been based on sound engineering
practices and the Water Master Plan, taking in account the density, location, and ultimate
build out of new developments, in order to determine the correct size of water mains. It
has been the policy of the Agency to require developers to fully contribute towards the
construction of these new water mains up to a size of 12-inches. Water mains 16-inches
and greater are considered transmission facilities, and we are required to reimburse the
developer, at a minimum,. the difference between the costs of installing a 16-inch water
main and a 12-inch water main. There are several options that we can consider when
reimbursing developers for the difference between the costs associated with the up-sizing
of the water mains.
One of these options, which we currently practice, is to utilize funds from System
Development Charges (SDC). This is the most preferable funding source option, because
the over sizing of the water main is a capacity increasing facility. Since the SDC fund was
established to set aside moneys for future capacity increasing projects, the reimbursement
for such an over sizing would qualify for funding from this source.
Another funding option, if SDC funds were unavailable, would be to waive some or all of
the 12% development fee that is collected from the developer. This fee is based on the
actual costs associated with the installation of the water system. Granted, if the
reimbursement was to be larger than the 12% development fee, then the remaining portion
would - have to come from either the General Fund or possibly from future SDC
collections.
We have to remember that some developers, past and present, will continue to argue that
we should consider reimbursing the difference between an 8-inch and 16-inch, or even an
8-inch and 12-inch, water main. To date, these arguments have failed because we have
been successful in justifying the need of a 12-inch water main, even though it has or has
not been listed on the Water Master Plan. This is because we are consistent with the
justifications that are used for the sizing of waterlines. Namely, the distance that the
development is from the nearest reservoir supplying the area, required fire flows, density
of the development, and final build out of the area.
One of the best examples of water main up-sizing within our service area is in the Bull
Mountain Meadows subdivision. This is a very large subdivision with an average lot size
of 5,000 square feet. Because of the overall size of the development, approximately 455
single family residences, the proposed 8-inch water main was increased to 12-inches. It is
important to mention that the 12-inch water main was not identified on the Water Master
Plan for this area. The decision to increase the size of the proposed 8-inch water main to
12-inches was based on sound engineering practices, noting the high density and growth
of the area, including fire flow requirements and residential water demand. The developer
for this development was not entitled to a reimbursement.
However, in a different location within this same development, the Water Master Plan did
identify that a 16-inch water main needed to be aligned along SW Scholls Ferry Road. We
required the developer to install the 16-inch water main and reimbursed them the
difference between the 16-inch and 12-inch water main with SDC funds after the water
main was installed, inspected, and accepted for use.
Again, our practice and policy surrounding the up-sizing of water mains has been to
require developers to fully contribute towards the construction of new water mains up to
12-inches in diameter. If the requirement, based on certain criteria, was for a developer to
construct water facilities larger than 12-inches, then the Agency would reimburse the
developer the difference in the costs associated with the over sizing of the water main
above 12-inches.
CENTEX HOMES
16520 SW Upper Boones Ferry Road
Suite # 200
Portland, Oregon 97224
Phone: 503 608-3060
Fax: 503 608-3061
November 6th, 2002
Richard C. Sattler
City of Tigard
Water Quality and Supply Supervisor
13125 SW Hall Blvd.
Tigard, Oregon 97223
Re: Additional Costs for Watermain Upsizing
Tuscany Subdivision
Dear Richard;
Centex has made an error in the quantity amount for the installation of the watermain to
be reimbursed at the Tuscany Subdivision.
The error is an additional 16" Butterfly Valve and an additional 16" x 8" Reducer which
adds up to $1,431.01. The total credit will be increased from $33,025.73 to $34,456.74.
I am enclosing a revised itemized estimate with the additional change order items
highlighted.
We appreciate your assistance and patience on this matter and would appreciate a
response to this request as soon as possible.
If you have any questions, or need additional information, please call me at 503/608-3060
ext. 249.
Respectfully,
CENTEX HOMES
j
Andy Tiemann
Tuscany Subdivision Project Manager
73
Cfij of Tigard
Water Main Upsizing Charges
Tuscany Subdivison
72000- Develo ment Costs
COST ORIGINAL CONTRACT AMOUNT COST INCREASE CREDIT DUE
CODE DESCRIPTION UNIT QUANTITY PRICE DOLLARS PER UNIT DOLLARS DOLLARS
16" Ductile Iron Water Main w/Granular Backfill LF 11358.00 34.56 $46,932A8 15.21 $20,655.18 $20,655.18:-
12" Ductile Iron Water Main w/Granular Backfill LF 596.00 25.27 $15,060.92 5.92 $3,528.32 $3.528.32.
8" Ductile Iron Water Main w/Granular Backfill LF 2,324.00 19.35 $44,969.40 standard $0.00 $0.00
8" - 45 Degree Bend EA 1.00 87.31 $87.31 standard $0.00 $0.00
8"-11 114 Degree Bend EA 6.00 87.31 $523.86 standard $0.00 $0.00
8"-221/2 Degree Bend EA 4.00 87.82 $351.28 standard $0.00 $0.00
16"- 45 Degree Bend i' EA 2.00 384.39 $768.78 297.08 $594.16 $594.16
16"-221/2 Degree Bend t/ EA 2.00 384.39 $768.78 296.57 $593.14 $593.14
12" -11 1/4 Degree Bend EA 1.00 157.26 $157.26 69.95 $69.95 $69.95-
16" x 16" Tee EA 2.00 661.72 $1,323.44 528.02 $1,056.04 $1,056.04
16"X 12" Tee EA 2.00 533.12 $1,066.24 399.42 $798.84 $798.84
12" x 12" Tee / . EA 1.00 251.18 $251.18 117.48 $117.48 $117.48
12" X 8" Tee EA 1.00 206.37 $206.37 54.56 $54.56 $54.56
8" X 8" Tee EA 2.00 133.70 $267.40 standard $0.00 $0.00
8" Cross EA 1.00 188.26 $188.26 standard $0.00 $0.00
CO#2 16" X 8" Reducer Change Order #2 EA 1.00 253.32 $253.32 253.32 $253.32 $253.32
16" X 8" Reducer 1 EA 2.00 253.32 $506.64 253.32 $506.64 $506.64
16"X 6" Reducer 1 EA 1.00 195.26 $195.26 195.26 $195.26 $195.26
12" X 8" Reducer EA 1.001 - 99.32 $99.32 99.32 $99.32 $99.32
8" Gate Valve EA 12.00 493.13 $5,917.56 standard $0.00 $0.00
12" Butterfly Valve EA 4.00 702.49 $2,809.96 209.36 $837.44 $837.44
CO#2 16" Butterfly Valve Chance Order #2 EA 1.00 1277.01 $1277.01 1 177.69 $1.177.69 $1,1T7.69
16" Butterfly Valve EA 5.00 1,277.01 $6,385.05 783.88 $3,919.40 $3 919.40
72221 Water Mains - Services 13
0 367.08
:»::::::::>::~:~:~:::~:'•:~:::::~:::`::'•:'•:::<~:>`:::<:: S $34,456.74 534,456.74
• I[outt~
JAL
CITY OF TIGARD
March 7, 2003 OREGON
Andy Tiemann
Centex Homes
16520 SW Upper Boones Fry Rd., Suite 200
Portland, OR 97224
RE: Reimbursement for Water main Upsizing at Tuscany Sub-division
Dear Andy,
Tigard has reviewed your request for the credit of the water line upsizing which took place
within your recently completed sub-division. I have also recently received information that the
project punch list for "water deficiencies" has now been completed. Based on that information
I am able to send you a check for the amount of $32,267.20.
You will notice that this is a different amount that you had requested in your letter dated
November 6t', 2002. 1 have added $253.32 for the 16"x8" reducer and deducted the amount of
$1011.85 for a 12" Butterfly Valve which was not installed.
Should you have any questions or concerns regarding this matter, please do not hesitate to
contact me at 503-718-2609.
Sincerely-
Richard C. Sattler
Water Quality and Supply Supervisor
cc: Brian Rager,'City of Tigard, Eng.
Wpwf-t-quaflty/deve1c p-tsNndmpmdAu-ny
13125,SW.HaA Blvd., TigarcL OR,97223 (503) 639-4171 TDD (503) 684-2772
AGENDA ITEM #
FOR AGENDA OF April 22.2003
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Award of Contract for Engineering/Hvdrogeologic Services - Aquifer Storage and
Recovery (ASR) Operations/Support/Expansion
PREPARED BY: Dennis Koellermeier DEPT HEAD OK CITY MGR OK VVV0-1-
ISSUE BEFORE THE COUNCIL
Shall the Local Contract Review Board consider and award a contract to Groundwater Solutions, Inc., to provide
professional engineering and hydrogeologic^i services to the City relating to its Aquifer Storage and Recovery
(ASR) program?
STAFF RECOMMENDATION
Staff recommends awarding this contract to Groundwater Solutions, Inc., for the amount of $69, 845.
INFORMATION SUNIlViARY
Staff published* a "Request for Proposals" in the Daily Journal of Commerce on March 20, 2003, requesting
proposals from qualified hydrogeologic engineering firms to provide services relating to the City's ASR program.
Specifically, those services were to include: ASR operational support, regulatory reporting, and ASR expansion
planning. The following firms submitted proposals for the listed prices.
LDC Design Group $ 28,430 AMEC Earth & Environmental $141,697
Golder Associates $ 38,048 Groundwater Solutions Inc. $69,845
Staff has evaluated each proposal based on pre-determined criteria, and concluded that the proposal from
Groundwater Solutions, Inc., presents the best combination of local experience, expertise, and approach for the
price.
OTHER ALTERNATIVES CONSIDERED
1. Reject all proposals
2. Award the contract to another proposer
3. Give staff further direction
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Operations of our. one existing ASR well and expansion of our ASR program are specifically listed as strategies and
action plans in the 2002 progress report of "Tigard Beyond Tomorrow".
ATTACHMENT LIST
N/A
FISCAL NOTES
ASR operations and expansion is currently budgeted for in the Water Fund and the Water CIP Fund.
AGENDA ITEM # 4-, ~G.
FOR AGENDA OF 4 - 22 - 03
CITY OF TIGARD, OREGON
LOCAL CONTRACT REVIEW BOARD AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Purchase of three (_3) olice vehicles
PREPARED BY: Assistant Chief Alan Orr DEPT HEAD OK j CITY MGR OK _1d--
ISSUE BEFORE THE LOCAL CONTRACT REVIEW BOARD
Approve the purchase of three (3) marked police vehicles
STAFF RECOMMENDATION
Staff recommends approval of the purchase of three (3) 2003 Ford Crown Victoria's. This is consistent with the
fleet replacement plan for the City of Tigard.
INFORMATION SUMMARY
All three vehicles were included in the 2002/2003 budget and funds are available. The City will be "piggy-
backing" off the State of Oregon price agreement 2113 to purchase the police vehicles. ORS 279.015 allows the
City to utilize an existing contract from another agency that has been let by competitive bidding and has the
cooperative language in the contract. The contract mentioned above meets this rule.
OTHER ALTERNATIVES CONSIDERED
Not purchase vehicles. This would be more costly in the long term as our patrol fleet would incur higher
maintenance costs.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
This purchase is consistent with our Public Safety category.
ATTACHMENT LIST
FISCAL NO'T'ES
The vehicles cost $21,013.99 each, which includes the required police equipment. The total cost is $63,041.97
i and funds were budgeted for this purchase.
i
i
i
i
PURCHASE REQUISITION
CITY OF TIGARD
13125 SW Hall Blvd. Date: 3-18-03
Tigard, Oregon 97223 From: AI Orr/Ben Tracy
(503) 639-4171 Fax (503) 639-1471 Dept: Police
TO: : GRESHAM FOR 1945 EAST POWEtl l ►~~Qi Le
BOX 647 E ue v - C"v-)6
GRESHAM OR 97080
Phone: x.(5031 6654101
Fax: :50345650497
Email:
Federal ID No.: (For serviges onW
DELIVER TO:
❑ 13125 SW HALL BLVD ❑ 8720 SW BURNHAM STREET
12800 SW ASH STREET ® 8777 SW SURNHAM STREET
Vendor Item Dept Account Unit E)dended
qty No. Description No. Price Price
3 P71 2003 Crown Vic police interceptor as per State 19,636.99 58,916.97
price agreement #PA2113 Black -exterior, Med
parchment - interior
3 H Cloth front/doth bench <58> <174>
3 59M Side air bags 227 681
3 13C Trunk organizer 138 414
3 53M Radio supression package 62 186
3 61H Ignition powered decklid release 54 162
3 177 Silicone hoses w/aircraft damps 267 801
3 478 Courtesy lamp disable 13 39
3 51A Drivers side spot light 151 453
i
3 153 Front license plate bracket WC N/C
3 45C Limited slip differential 85 255
3 432 Keyed alike code #1284X 35 105
3 96C Color keyed body side molding WC WC
3 321 963
21A Power drivers seat
3 62 186
185 Lateral bow reinforcement
3 18 54
157 Rear door locks and handles inoperative
Shipping and Handling NIc
comirAnb:
TOTAL 63041.97
AS OF: PURCHASING AGENT:
APPROPRIATION BALANCE:
APPROVALS:
(IF UNDER $W) DEPARTMENT DESIGNEE
(IF UNDER $2500) DEPARTMENT DESIGNEE:
(IF UNDER $7500) DEPARTMENT I EADIDESIGNEE:
(IF UNDER $25000) CITY MANAGER:
BOARD: ✓ Q CI d a t/lJl
(IF OVER $25000) LOCAL CONTRACT REVIEW Q
CAPITAL EXPENDITURES NOT BUDGETED: (IF UNDER $2500) DIRECTOR OF FINANCE:
(IF OVER $2500) CITY MANAGER:
L•ltltywW W rn p~prvr~q.aot
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IADWGREER\CITY COUNCIUCCSIGNUPPH TESTIMONY LANDSCAPE.DOC
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Agenda Item No. 5 -Public Testimony April 22, 2003
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April 22, 2003
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor & City Council
FROM: Cathy Wheatley, City Recorder LrA
DATE: April 24, 2003
SUBJECT: Written Testimony - Street Maintenance Fee
Attached is written testimony received during the April 22, 2003, City Council meeting:
• E-Mail from Planning Commission Chairman Mark Padgett
• Letter from Frank & LeMae Bates (presented during testimony by Paul Owen)
• Letter from Jack Reardon, Washington Square
• Information on ITE Trip Generation -from Joe Gilliam, Oregon Grocery Assn.
c: Gus Duenas
I:WD?ACATHYtCOUNCIL%CORRESPONDENCE\PUBLIC HEARING -WRITTEN TESTIMONY.DOC
Page 1 of 1
1.
Cathy Wheatley - info for City Council meeting
v
From: "Mark Padgett" <mark@padgett.net>
To: <cathy@ci.tigard.or.us>
Date: 4/22/03 10:34 AM
Subject: info for City Council meeting
CC: "Jerree Gaynor" <jerree@ci.tigard.or.us>
At the Tigard Planning Commission meeting on Monday, April 21, during the discussion on home occupations, a point came
up regarding the proposed street maintenance fee. One of the possible proposed changes to the code that will be
recommended by the Planning Commission is to incorporate language in the code encouraging zero-impact home
occupations. We put it on the record last night that, since our intent is to encourage more people to work at home for the
betterment of our community, that we did not want to "penalize" them by having their home offices assessed at a commercial
rate for purposes of the street maintenance fee. City Engineer Gus Duenas testified that there were no plans to include home
offices in the commercial category at this time, and the Planning Commission expressed its support to make that policy an
official part of any street maintenance fee.
Thank you.
Mark Padgett
President, Tigard Planning Commission
voice 503.590.5226
fax 503.590.5227
email mark adgett.net
file://CAVnMOWS\TEMP\GW}00011.HTM 4/22/03
~b -
FRANK and LAMAE BATES
15683 S.W. SUMIvIERFIELD LANE
TIGARD, OREGON 97224
April 22, 2003
Tigard City Council
13125 S.W. Hall Blvd.
Tigard, Oregon
To Whom It May Concern:
We wish to express our support of the proposed Tigard Road Fee for
the maintenance of our streets, sidewalks, streetlights and right-of-ways.
This fee is necessary to maintain the quality of living in our
community. Our streets are currently in need of serious maintenance and
the current amount being received for this purpose from the state's gasoline
tax is inadequate to the task.
We respectfully urge the City Council to reach a decision on this fee as
soon as this meeting, so that the delay in repairs will not be extended any
longer. Thanking you in advance for your consideration, we remain
Very truly yours,
Frank E. Bate~sv
LaMae L. Bates
N ""01
WASHINGTON SQUARE
April 22, 2003
Mayor Jim Griffith
Members of the City Council
City of Tigard
13125 SW Hall Blvd.
Tigard, OR 97223
Re: Proposed Road Maintenance Fee
Dear Mayor Griffith and Council Members;
I am writing on behalf of the 140 merchants at Washington Square who will bear
12% of the total annual cost of the Proposed Road Maintenance Fee if approved by the
council. There are several reasons we feel this proposed fee is inequitable and oppressive.
1. Retailers have no way of recovering the expense. In almost all cases the
prices for merchandise are set corporately or regionally for each store.
Businesses other than retail are in a very competitive environment and will
also have a difficult time recovering the expense. Therefore, the fee will be a
direct expense reducing the bottom line of most every commercial business in
Tigard.
2. The budget proposed for this fee covers more than additional needs of the city
for street maintenance. Most cities and counties, as well as the state, receive
enough funding from the gas tax for maintenance purposes. It is the capital
projects that the present gas tax revenues fall short of funding. Staff
admittedly will, with this new fee, be able to free up dollars for capital
projects by shifting dollars presently received from gas tax revenue sharing.
We don't believe the business community should bear the burden of providing
funding the voters have recently rejected.
3. The trip generation method of computing the rates is inequitable. This
formula may be an acceptable and reasonable way to determine development
fees, but does not work very well for determining this unusual type of fee.
1 The trip generation of a shopping center like Washington Square, or even a
busines-- operating along Hwy 99, is primarily dependent on the major
highway system. None of the revenue from this fee would go towards funding
improvements to the major roadway system that this region so desperately
i needs and the merchants at Washington Square depend on so heavily.
4. A.fee of this nature should be the same across the region, or at the minimum,
countywide. The city of Beaverton is not planning to propose this type of a
fee. Therefore, revenues from such fees imposed on businesses at
Washington Square, in addition to providing no direct benefit to the merchants
at Washington Square, will provide no benefit to the other jurisdictions
located in the Washington Square market area.
WE XtARE GOOD T111 NGS IIA I'
Washington Square ~ Square Too
9585 S.W. Washington Square Road • Portland, OR 97223 • Phone 503.639.8865 • Fax 503.620.5612
Mailing Address • P.O. Box 23635 • Tigard, OR 97281.3635
www.shopwashingtonsquare.com A A Macerich Company Property • www.n)acerich.com
Believing there is a strong need for additional transportation funding, Washington
Square has been an avid supporter, through our involvement in the Westside Economic
Alliance, of an increase in user-based taxes or fees for road maintenance and capacity
improvements. However, we feel a fee imposed primarily on business is a very
inequitable method of attaining additional funding. In this difficult economic climate,
business is already finding it a strain to make a profit and cannot afford to bear the
burden of non-user based fees for maintaining city streets, street lighting, and sidewalks
that primarily benefit the residents of the city. Therefore, we feel it is bad policy for
individual cities to decree such fees.
We respectfully ask that the council NOT approve the Proposed Street
Maintenance Fee and alternately continue to work with the other jurisdictions in the
region to develop user-based funding for regional road improvement programs.
Thank you for your consideration.
Sincerely,
Jack Reardon, CSM, CMD
Senior Manager, Property Management
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4
AGENDA ITEM # FOR AGENDA OF April 22, 2003
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Street Maintenance Fee Public Hearin
PREPARED BY: A.P. Duenas DEPT HEAD OK CIV CITY MGR OK
ISSUE BEFORE THE COUNCIL
City Council will conduct a public hearing on the proposed Street Maintenance Fee to receive input for
consideration prior to deciding on a course of action regarding the proposed fee.
RECOMMENDATION
Following the public hearing on the proposed fee, staff recommends that City Council consider all the information
available and provide direction to staff regarding possible implementation.
INFORMATION SUMMARY
At a workshop meeting on March 18, 2003, City Council was presented a brief overview of the proposed Street
Maintenance Fee. The presentation included a review of what some other cities are doing to address
maintenance funding shortfalls and a list of some options that Council could consider regarding possible
implementation of the proposed fee. Following the presentation and discussion, City Council decided to conduct
a public hearing at the Council meeting on April 22, 2003 to receive public input regarding the proposed fee.
Council direction on any future action on the proposed fee is expected after the hearing has been conducted and
Council has had the opportunity to consider all the information provided to them regarding the proposed fee.
The Street Maintenance Fee is a monthly fee based on use of the transportation system and is typically based on
trip generation rates. The fee would be charged to each household and business in the City and would be
collected through the City's regular monthly sewer and water bill. The intent is to have the users of the road
system share the costs of the corrective and preventative maintenance needed to keep the street system
operating at an adequate level. The proposed fee would provide a stable source of revenue to supplement gas
tax revenues. The revenue received through the fee would be dedicated to maintenance of the street system.
Tigard has approximately 140 miles of paved streets, and ara estimated $4.5 million maintenance backlog as of
2002. That maintenance backlog includes street reconstruction, regular overlays, thin overlays and "digouts" as
needed. Without a stable source of revenue dedicated to maintenance, the street system would most likely
continue to deteriorate even further requiring expensive reconstruction later. Badly deteriorated streets can have
a huge economic impact as goods and people have difficulty getting to their destinations. Vehicle repair costs
would most likely increase as motorists drive on poorly maintained roads.
The proposed fee would raise slightly over $1.6 million annually with $800,000 dedicated for street
maintenance, $270,000 for limited rights-of-way maintenance on collectors and arterials, $90,000 for limited
sidewalk maintenance on collectors and arterials, and $445,000 for streetlight and traffic signal maintenance
Citywide. The amount to be raised annually for street maintenance would be used to address the maintenance
backlog through implementation of a long-term plan that takes into account future reconstruction on some of the
high-volume streets.
The proposed monthly rates are $2.54 for each single family residence and $1.76 per unit for multi-family units.
Businesses are grouped into categories based on the number of trips generated by the type of business. Those
businesses would be charged a monthly rate per unit (typically per 1,000 square feet of gross floor area). The
total monthly charge for each business would be the rate for the category the business falls under multiplied by
the number of units measured for that business.
Council has the authority to establish the Street Maintenance Fee by ordinance. The proposed fee could be
adopted by ordinance and the rates established by resolution. If Council does approve implementation, the
effective date for the fee could be set several months after Council adoption of the ordinance and resolution.
This would give the City of Tigard staff sufficient time to set up the fund and do the necessary work to ensure
that the amounts can be incorporated on the utility bills without a glitch in the billing process. Periodic review
of the rates established and the maintenance needs would be built into the establishment of the fee.
OTHER ALTERNATIVES CONSIDERED
None
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Timely maintenance of the street infrastructure meets the Tigard Beyond Tomorrow goal of Improve Traffic Safety.
The implementation of the Street Maintenance Fee meets the goal of Identify and Develop Funding Resources.
ATTACHMENT LIST
1. Notices given:
a. Notice of Public Hearing published in the Tigard Times April 3, 2003
b. Notice of Public Hearing mailed to various citizens and businesses who gave previous input
c. Copy of announcement at the City website
2. List of written comments received to date
3. Copies of letters/emails received to date
FISCAL NOTES
None at this point. The implementation of the Street Maintenance Fee would provide funding for street
maintenance, limited ROW maintenance, limited sidewalk maintenance, and street light and traffic signal system
energy costs and maintenance.
I:U:ng\Gus\Council Agenda Summaries\Street Maintenance Fee Public Hearing.doc
• • •
71
' CITY OF TIGARD
OREGON
Notice of Public Hearing
The TIGARD CITYZOUNCIL on Tluesday, April 22, 2003 at 730
PM at the City of Tigard Town Hall, 13125 SW Hall Blvd.;.-Tigard,
Oregon, will cotisidei.
Street Maintenance _IFee
The Tigard City Council will receive public input regaiding the .
proposed Street, Maintenance Fee. Council direction. or any Suture
action on 'the prbposed-See 'is expected after~the,,hearirig Iias'-been .
conducted and Council hag' had theopportunity 'to consider. all the
idfo..M idn. ~idgd fo'them°i~egarding the proposed.feea~~4
1040' do"n MMlible at'CRY.4l413125. SW Hall-BlvB:j,M- gard,
Oce~on q7 2J, :.;Further _ infor~iafion_ may, be' obtWnedj&* .the
En' " - .Department,,.by.:call--'503-=638-4171 or.:checkipg our
we s1tcAt _.W.W'- 'ci Tgard or us,. ` r; f; ~TT:102Q9k~-:blis,>x Apri13, 2003.
April 11, 2003 CITY OF TIG D
OREGON
Notice of Public Hearing
Tigard City Council
Tuesday, April 22, 2003
7:30 PM
STREET MAINTENANCE FEE
The Tigard City Council will receiva public input regarding the proposed Street
Maintenance Fee. Council direction or any future action on the proposed fee is
expected after the hearing has been conducted and Council has had the
opportunity to consider all the information provided to them regarding the
proposed fee.
Information is available at City Hall, 13125 SW Hall Blvd., Tigard, OR 97223.
Further information may be obtained from the Engineering Department by calling
503-639-4171 or the agenda item may be downloaded from our website at
K www.ci.tigard.or.us (select City Council Agenda from Quick Links or Street
2
Maintenance Fee from the Hot Topics).
3
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~:1awwswtael malntenar" fwVcdm g3ik MxNO «4.72-7 vW.d=
13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772
OwnerContact ContactCompanyNa Address CityStateZip PropertyOwner
me
Karianne Cole - Albertsons 250 Parkcenter Boise, Idaho Albertsons
Public Affairs Boulevard 83706
Barclay's Realty & 9777 Wilshire Blvd., Beverly Hills, Tigard, Center LP
Management Co Ste 1009 CA 90212
Mike Minter, Costco Wholesale 7855 SW Dartmouth Tigard, OR Costco
Assistant 97223
Warehouse Mgr
Ms. Gail Tsuboi Costco Wholesale 999 Lake Drive Issaquah, WA Costco
Corporation 98027
Shanna Lehman Deloitte & Touche 2235 Faraday Ave. Carlsbad, CA BPP Retail LLC
LLP Suite O 92008
Forum Properties Five Centerpointe Dr Lake Oswego, BIT Holdings
Suite 2 OR 97035 LTD Partnership
Dick Clark, Vice Fred Meyer Stores, PO Box 42121 Portland, OR Fred Meyer
President Inc. (04002/33-R) 97242-0121 Stores, Inc.
Dr. Steve Louder Tigard-Tualatin 6960 SW Sandburg Tigard, OR Tigard -Tualatin
School District Rd 97223 School District
Jeffrey H. Keeney Tonkon Torp LLP 1600 Pioneer Towner Portland, OR Costco
888 SW Fifth Avenue 97204
Kathy Nash PURS 11410 SW 68th Tigard OR
Parkway 97223
Michelle Korb, Nordstrom 9700 SW Washington Tigard, OR
Store Manager Washington Square Square Road 97223-4480
Jack Reardon, Washington
SCM, CMD
Brian Kovacich Embassy Suites 9000 SW Washington Tigard, Or
Hotel- Portland Sq Rd 97223
Washington Square
Gene McAdams 13420 SW Brittany Tigard, OR
Drive 97223-1530
Mark D. Whitlow Perkins Coie 1211 SW Fifth Ave. Portland, OR
Suite 1500 97204-3715
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City of Tigard > City Hall > Departments > Engineering > Street Maintenance Fee Page 2 of 2
the number of trips a particular land use generates contact:
and would be collected through the City's regular
monthly sewer and water bill. Users of the road Gus Duenas Diane Jelderks
system share the costs of the corrective and (503) 639-4171 x2470 or (503) 639-4171 x2465
preventative maintenance needed to keep the street gus ci.tigard.or.us dianei@ci.tigard.or.us
system operating at an adequate level. The
implementation of this fee was recommended to the
City Council by the City's Transportation Financing
Strategies Task Force, a citizen task force formed to
evaluate and recommend to Council feasible
alternative funding sources for street maintenance
and street expansion needs.
These web pages include a synopsis of the Street
Maintenance Fee and the Street Maintenance Fee
Study Report that we prepared to determine fees that
would be paid by residents and businesses within
Tigard. Please review the information and provide us
with comments as early as possible.
Printer Friendly Version
(IE 5.0+ or Netscape 6.1+ only)
Questions, comments, suggestions? Fill out the feedback form.
Legal Disclaimer Privacy Policy
City of Tigard 13125 SW Hall Blvd, Tigard, OR 97223 (503) 639-4171
http://www.ci.tigard.or.us/city_hall/departments/engineering/street_maint_fee/d`efault.asp 4/11/2003
Mayor Jim Griffith December 9, 2002
Members of the City Council
City of Tigard
13125 SW Hall Blvd.
Tigard, OR 97223
Re: Proposed Road Maintenance Fee
Dear Mayor Griffith and Council Members;
I am writing on behalf of the 140 merchants at Washington Square who will bear
12% of the total annual cost of the Proposed Road Maintenance Fee if approved by the
council. There are several reasons we feel this proposed fee is inequitable and oppressive.
1. Retailers have no way of recovering the expense. In almost all cases the
prices for merchandise are set corporately or regionally for each store.
Businesses other than retail are in a very competitive environment and will
also have a difficult time recovering the expense. Therefore, the fee will be a
direct expense reducing the bottom line of most every commercial business in
Tigard.
2. The budget proposed for this fee covers more than additional needs of the city
for street maintenance. Most cities and counties, as well as the state, receive
enough funding from the gas tax for maintenance purposes. It is the capital
projects that the present gas tax revenues fall short of funding. Staff
admittedly will, with this new fee, be able to free up dollars for capital
projects by shifting dollars presently received from gas tax revenue sharing.
We don't believe the business community should bear the burden of providing
funding the voters have recently rejected.
3. The tfip generation method of computing,the rates is inequitable. This
formula may be an acceptable and reasonable way to determine development
1 fees, but does not work very well for determining this unusual type of fee.
i The trip generation of a shopping center like Washington Square, or even a
business operating along Hwy 99, is primarily dependent on the major
highway system. None of the revenue from this fee would go towards funding
improvements to the major roadway system that this region so desperately
'p needs and the merchants at Washington Square depend on so heavily.
4. A fee of this nature should be the same across the region, or at the minimum,
countywide. The city of Beaverton is not planning to propose this type of a
fee. Therefore, revenues from such fees imposed on businesses at
Washington Square, in addition to providing no direct benefit to the merchants
at Washington Square, will provide no benefit to the other jurisdictions
located in the Washington Square market area.
Believing there is a strong need for additional transportation funding, Washington
Square has been an avid supporter, through our involvement in the Westside Economic
Alliance, of an increase in user-based taxes or fees for road maintenance and capacity
improvements. However, we feel a fee imposed primarily on business is a very
inequitable method of attaining additional funding. In this difficult economic climate,
business is already finding it a strain to make a profit and cannot afford to bear the
burden of non-user based fees for maintaining city streets, street lighting, and sidewalks
that primarily benefit the residents of the city. Therefore, we feel it is bad policy for
individual cities to decree such fees.
We respectfully ask that the council NOT approve the Proposed Street
Maintenance Fee and alternately continue to work with the other jurisdictions in the
region to develop user-based funding for regional road improvement programs.
Thank you for your consideration.
Sincerely,
Jack Reardon, CSM, CMD
Senior Manager, Property Management
9L
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CA
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Lopies to:
Mayor/Council ✓ Other:
City Manager Liz.
Council File ra U-S wl-
13420 S.W. Brittany Drive
Tigard, Oregon 97223-1530
December 3, 2002
REEIFTED
CN
Mayor Jim Griffith
City of Tigard, Oregon
13125 S. W. Hall Blvd.
Tigard, Oregon 97223 a
Dear Mayor Griffith:
This letter is forwarded to request time to describe and
explain apparent deficiencies in the present status of the
IG Ems" Cti~ r pposal which is to be considered
at your December 17, 2002 Council meeting. I will need (and
request) at least 15 minutes to outline the most salient issues.
1 recognize and understand this meeting will probably
be classified as a "Council Worksession". Traditionally, the
agenda for such meetings does not include any authorization
(not even two minutes) for public comment.
As the presiding officer, I presume you are empowered
to grant my request.
Respectfull ,
9
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G.E. McA ams
i
Page 1 of 1
15M r-
Dear Tigard Mayor and Staff,
I have been a Tigard resident and property owner for the past 7
years. I truly enjoyed the new homes, parks and easy access to
the major shopping malls.
As you all know, my property tax was increased over 10% due to
the new library and school bond which I voted to support. I
have just leaned the news about Street Maintenance Fee. How
will that affect my decision to continue to live in Tigard?
I came across a house in the premier LADD's Addition in
Portland with the same square footage like the one I have in
Tigard. The property tax on the LADD's addition house is only
$3800 vs the $4200 I paid this year in Tigard. I am in serious
concerns as what's going to happen to my financial
responsibilities to continue to live in Tigard. In addition,
the DSL and cable bills are lower in City of Portland as well.
Best regards,
Will Hu
Get your own "800" number
Voicemail, fax, email, and a lot more
hU://www.ureach.com/rgg/tag
i
i
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i
file://C:\WINDOWS\TEMP\GW}00008.HTM 12/2/02
A&'
NORDSTROM
November 4, 2002
City of Tigard
Mr. Gus Duenas
i 3125 SW Hall Blvd.
Tigard, OR 97223
Re: Street Maintenance Fee
Dear Mr. Duenas,
This letter shall serve as Nordstrom, Inc.'s written opposition to the
Street Maintenance Fee and we respectfully ask the City Council to
disapprove such a fee.
While we acknowledge the City of Tigard's need to protect its
investment in the street infrastructure, we believe this fee is
disproportionately assessed against businesses. We feel there is a more
equitable manner to assess such fees for an investment that benefits all
members of the community.
Sincerely,
Michelle Korb
1
j Store Manager
Nordstrom Washington Square
0
9700 Southwest Washington Square Road, Tigard, OR 97223-4480 (503) 620-0555
www.nordstrom.com
AUG 07 2002 16=35 FR PERKINS COIE LLP 503 727 2222 TO 95036847297 P.02/W
y Perkins
Coin
Marls V. VAOVw un S.W. Fifth Avenue, Suite 1500
mom 503.727.2073 Portland, OR 97204.3715
EmA=trNb lovQ0a cinscok=com PHONE-503,727.2000
FAX. 503.727.2222
www.perkinscole.com
August 7, 2002
BY 1FACSEMLE
Mr. Bill Monahan
City Manager
City of Tigard
13125 SW Hall Blvd.
Tigard, OR 97223
Re: Proposed Street Maintenance Fee
Dear Bill:
Enclosed is a copy of the draft letter which we are prepared to send to the Mayor and
City Council as discussed in our telephone conversation last evening. As also then
discussed, we would like to have the opportunity to first review this matter with you
and the City's attorney.
;Very y~yours,
Mark D. Whitlow
MDW:djf
Enclosure
cc: Tian Ramis
Gary Firestone
ANCHORAGE • BEIJING BELLEVUE BOISE CHICAGO DkNV%k HONG KONG LOS ANGELES
MENLO PARK - OLYMPIA PORTLAND - SAN FRANCISCO - SEATTLE SPOKANE • WASHINGTON. D.C.
13692"W4,7AM190.103j Perkins Cole u.P (Perkins Cole LLC in Illinois)
AUG 07 2002 16:35 FR PERKINS COIE LLP 503 727 2222 TO 95036847297 P.03i06
DRAFT
Mark A Whitlow
mme 503.727.2073
MXA= mwhitlow@p~k-C=
August 7, 2002
Hon. Jim Griffith, Mayor and
Tigard City Council
13125 SW Hall Blvd_
Tigard, OR 97223
Re: Proposed Street Maintenance Fee
Dear Mayor Griffith and Council Members:
This letter is written on behalf of the Oregon Grocery Industry Association (001A),
whose representative members include Albertson's, Fred Meyer, Safeway and WinCo,
as well as grocery industry wholesalers, brokers, manufacturers and suppliers. The
OGIA has 6 members representing 12 business locations within the City of Tigard.
Please make this letter a part of the City's record in these proceedings.
We understand that the City is considering enacting a Street Maintenance Fee
("SW") for purposes of fiinding maintenance and improvements to streets, sidewalks,
streetlights and traffic signals within the public right-of-way in Tigard. OGIA and its
members respect the City's exploration of alternative means to finance needed public
improvements. However, the adoption of this "fee" will create an unacceptable
precedent for the adoption of taxes disguised as fees throughout the region and the
state. We would urge the City to withhold the adoption of the proposed SMF in favor
of seeking an acceptable alternative solution to +lie transportation system funding
problem.
Even if the "fee" were not a disguised tax, there are numerous other problems with its
structure, including a disproportionate fee allocation methodology resulting in
payments disproportionate to system impacts. However, we believe that the proposed
"fee" would be subject to a successful challenge as a tax for the reasons set out below.
If the City is determined to go forward with the adoption of an ordinance enacting the
SW, we are prepared to file a complaint for declaratory relief in Washington County
rJ05&0X4fFA022120.065I
AUG 07 2002 16:35 FR PERK I NS CO I E LLP 503 727 2222 TO 95036847297 P.04/06
August 7, 2002
Page 2
Circuit Court similar to the draft complaint attached to this letter. We would also
consider filing an appeal under Measure 5 in the Oregon Tax Court.
First, the SMV is beyond the authority of the City of Tigard to impose, because it is
actually a tax, and the city's charter does not authorize the enactment of a tax for
purposes of raising revenue for city-wide street maintenance. Second, the SMF
violates the Uniformity Clause of the Oregon Constitution. Third, the SMF appears to
be a tax on property that is invalid because it is not levied on an ad valorem basis, and
because it exceeds the property tax limitations created by Article M, Section l lb of
the Oregon Constitution.
Despite the City's attempt to characterize the SMF as a fee, it is clearly a disguised
tax. The supporting documents leave no question that the City is attempting to find an
alternative source of general revenue to fund maintenance of public right-of-way that
will benefit the entire city. The Oregon Supreme Court has held that any
governmental charge, the primary purpose of which is to raise revenues for general
public benefits, is a tax., This is true regardless of the structure of the charge and
regardless of the label applied. In the Sproul case, the court noted that the label
placed on a governmental exaction (i.e., 11=11 or "fee") is not conclusive of the nature
of the levy." Sproul, 234 Or at 581. Thus, courts must look at the underlying purpose
of the levy, and determine whether it is assessed against the entire jurisdiction for
benefits accruing to everyone, in which case it is a tax, or whether it is responsive to
more specific regulatory needs that are occasioned only by those on whom the levy
falls, in which case it is a fee. Id. at 587-93. The City documents supporting the SMF
state that the SMF is needed to provide a supplemental revenue source to replace
declining gas tax revenues. The obvious city-wide public purposes giving rise to the
SMF make it a tax, notwithstanding the drafters' efforts to disclaim that
characterization. Because the purpose of the SW is to generate revenue for city-wide
public benefits that will be paid by everyone in the city, it is by definition a tax under
the applicable case law. The Charter of the City of Tigard does not provide the
See, e.g., Haugen v Gleason, 226 Or 99, 104 (1961), where the Oregon Supreme Court explained
that the appropriate test for whether a "fee" is really a tax is "whether the primary purpose of the
county is to accomplish desired public benefits which cost money, or whether the primary purpose is to
regulate...." By the City of Tigard's own admission in the documents supporting the SMF, the primary
purpose of the SMF is to create a funding source to replace declining gas tax revenues for the
maintenance of public streets. The primary purpose of the SMF is not to "regulate" streets, rather, it is
to generate money to pay for general public benefits associated with city-wide street maintenance, See
also Sproul x State Tax Corn., 234 Or 579 (1963).
1369964M4MAD22120.06$1 sM 02
AUG 07 2002 16:35 FR PERK I NS CO I E LLP 503 727 2222 TO 95036847297 P.05/06
August 7, 2002
Page 3
council with authority to enact a tax for purposes of maintenance of the public right-
of-way.
In the leading case in this area, a "street utility charge" imposed by the City of Seattle
(very similar to the proposed SMF) was thrown out by the Washington Supreme Court
for being a tax, and not a regulatory "fee." In Covell v City of Seattle, 905 P2d 324
(Wash. 1995), the court relied in part on the Oregon Supreme Court's decision in
Haugen in creating a three-part test, the first portion of which is to determine
"whether the primary purpose of the [city] is to accomplish desired public benefits
which cost money, or whether the primary purpose is to regulate." Covell at 327
(quoting Haugen). The Covell court found that the "fee" was really an impermissible
tax because the focus of the ordinance was on generating funding for the general
public benefit of improving streets, not regulating the use of city streets by those being
assessed. The court held that the fee was really a tax because: "the revenue to be
collected bears no relationship to the regulation of street traffic, but is to generate
funds for the nonregulatory function of repairing streets." Covell at 331. The same
statement could be made about the City of Tigard's proposed SW - its purpose is to
generate fimding for public benefits associated with streetscape improvements
throughout the City. It has nothing to do with regulating the use of streets. Under the
test applied by the Oregon Supreme Court in Haugen, and adopted by the Washington
Supreme Court in Covell, the SMF is plainly a tax, not a fee, and is therefore beyond
the city's authority to enact.Z
Not only is the SNT a tax, we believe it is a property tax. By its terms, the SMF is
imposed upon the use of property. This conclusion is not negated by the fact that the
SMF will be collected through water or sewer bills. This is proven, among other
ways, by the fact that if there is no water service to the property, the use of the
property is still subject to the SW. The SMF is an impermissible tax on property
because it is not levied on an ad valorem basis it is levied based on estimated traffic
impacts, rather than on assessed value. Also, the tax would be in violation of the
property tax limitations imposed by Article n Section 1 lb of the Oregon
Constitution.
s See also Samis Land Co. v. City of Soap Lake, 23 P3d 477, 484 (Wash. 2001) (holding that the
city's "standby charge," which was imposed on unimproved land abutting eity water and sewer lines,
was really a tax and not a fee: "The city's primary legislative motivation here was to generate
additional revenues to finance broad-based public improvements, not to 'regulate those entities paying
the standby charge.')
fMgC.aooarnwozsrso.oasl 8/7/02
AUG 07 2002 1635 FR PERKINS COIF LLP 503 727 2222 TO 95036847297 P.06/06
August 7, 20012
Page 4
Additionally, as a tax, it violates the Uniformity Clause of Article I, Section 32 of the
Constitution of Oregon, which requires that "all taxation shall be uniform within the
territorial limits of the authority levying the tax." While classifications are permitted
within a taxing jurisdiction, the City's proposed charges are not applied uniformly
based upon the value of the property or other actual, qualitative differences, but
instead are based upon estimated traffic impacts. As explained by Oregon Supreme
Court: "A classification, to survive the protections of the uniformity in taxation
clauses of the state constitution, must be based on real differences between the
subjects disparately treated by the classification." Mathias v Dept. of Rev , 312 Or 50,
59 (1991). The City's exclusive reliance on estimated average trips in creating the
SMF classifications does not satisfy this requirement, and the SMF is in violation of
Article I, Section 32.
For all of the above reasons, OGIA, requests that the City decline to adopt the
proposed SMF. In the alternative, we request that adoption of the SW be deferred
pending further deliberations and discussions with affected segments of the industry.
Respectfully submitted,
Mark D. Whitlow
MDW:djf
cc: Augustin P. Duenas, P.E.
Bill Monahan, Esq.
Gary Firestone, Esq.
OGIA
C
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13692"004MA022120.06M =17102
~Kxc TOTAL PAGE.06
u Mc>rz a F~ az~,.
Co us
Albertsons'
July 22, 2002
RECEIVED C.O.T.
The Honorable James Griffith JUL 2 6 2002
Office of the Mayor Administration
City of Tigard
13125 SW Hall Blvd.
Tigard, OR 97223
Dear Mayor:
On behalf of Albertsons, thank you for the opportunity to submit our concerns over the proposed Street
Maintenance Improvement Fee (SMIF) being considered by the City of Tigard. We understand the tight
fiscal situation facing the City of Tigard and we appreciate the difficulties in maintaining increasing
levels of service coupled with the challenges of rising operating costs and inadequate funds available
from the gas tax.
Albertsons is committed to supporting the communities in which we operate. We are privileged to
operate in Tigard and throughout Oregon, and we feel that our level of service and our participation
within each community demonstrates our recognition of that honor.
Our concern with the proposed Tigard SMIF is threefold. First, we believe that the proposal is
inherently inequitable. As the proposal is written, there is a significantly higher portion of the SMIF
costs borne by businesses in the community, as compared to other land-owners. Albertsons is
committed to working with the City of Tigard to develop a much more equitable approach to
maintaining streets and sidewalks.
Secondly, it appears that Tigard is basing their cost-allocation formula on the concept of "generated
trips" from the Institute of. Transportation Engineers (ITE) Manual. We contend, however, that grocery
n stores tend to be what the ITE refers to as "diverted linked trips." Consideration of diverted trips would
create a much more balanced approach to the cost of the Tigard SMIF. Instead, the retail industry bears
a almost the entire burden of the proposed fee. The assumption that retail businesses impact the local
a transportation system more than other classes is unsubstantiated.
u
Finally, we are concerned with the city's authority to implement the Street Maintenance and
Improvement Fee. It is this very question of authority, in fact, which gave rise to a successful lawsuit
from a retail coalition against the city of Portland and the SMIF proposal there. The City of Portland, as
a result of the legal challenge, repealed their street fee proposal. The Oregon Grocery Industry is
committed to monitoring and taking action against street fees and other disguised taxes, as they did with
the Portland proposal.
ALBERTSON'S, INC. / GENERAL OFFICES / 250 PARKCENTER BOULEVARD / P.O. BOX 20 / BOISE, IDAHO 83726 / 208-395-6200
Albertsotw
Mayor Griffith
Page 2
July 22, 2002
For these reasons, it is our hope that you will reconsider your SMIF proposal and allow Albertsons to
work with you to develop a much more regional and comprehensive approach to transportation funding
needs throughout Oregon. We look forward to working with you. Please do not hesitate to call should
you have any questions. I can be reached at 208/395.6410.
Si cerely,
arianne Cole
Sr. Government Relations Representative
cc: Councilor Brian Moore
Councilor Ken Scheckla
Councilor Craig Dirksen
Councilor Joyce Patton
Augustin Duenas
Joe Gilliam
ALBERTSON'S, INC./ GENERAL OFFICES/ 250 PARKCENTER BOULEVARD/ P.O. BOX 20/ BOISE, IDAHO 83726 / 208-395-6200
Submitted from the Oregon Grocery Industry Association Representative
There are six key components that must be part of any funding mechanism:
1. The charge must be a fee, not a tax on property.
2. The fee rate must have parity between residential and commercial fee payers
3. It should be based on a quantifiable standard that is easy for any fee payer to
understand.
4. All projects should be prioritized and completed to the extent of funds available.
5. The total amount of the fees collected should be directly tied to the cost of the
prioritized projects.
6. The fee should under go periodic review and be adjusted to reflect the
completion of projects and the commencement of new projects.
L
'r
5
i
i
Gus Duenas - street maintenance fee Pa e 1
From: <Bkovacichgm@aol.com>
To: <gus@ci.tigard.or.us>
Date: 2/4/03 11:OOAM
Subject: street maintenance fee
Dear Mr. Duenas,
My name is Brian Kovacich and I am General Manager of the Embassy Suites Hotel here in Tigard. Can
you please tell me what land use category my business would fall into and what would be the unit of
measurement in determining our monthly charge if the street maintenance fee is implemented.
Thank You!
Brian Kovacich
Embassy Suites Hotel-Portland Washington Square
9000 SW Washington Square Road
503 644 4000
f
i
i
i
Stre
P
City of Tigard April
What is the Street
Maintenance Fee?
• Monthly user fee based on trips
generated by land uses
o Typically collected through existing
utility bills from residences and
businesses within the city
. Designated for use in the maintenance
of the transportation system
z
i
What Does It Do?
• Protects the city's investment in the
street infrastructure
• Provides revenue to adequately
maintain the city streets
• Allows the cost of the preventative and
corrective maintenance to be shared by
the users of the street system
3
Need for Timely Maintenance
• Timely maintenance provides safer
roads
• Timely maintenance extends pavement
life significantly
• Deferred maintenance costs 4 to 5
times more (i.e. pavement overlay vs
reconstruction)
4
2
Need for Timely Maintenance
E7(C"Aff
GOOD 40% Owp In Qx* s, 00 tot RMYOMCIbn HMs
PAIR
75% Of t1N
POOR
40% Owp h A~~ol7
WI{ Cod $4.00
VERY POOR 12%-3-A r/ to $5.00 HMO
FAILED
1 2 J 4 6 6 7 6 9 10
YEARS
5
Street Maintenance Needs
9 The City's 140 miles of paved streets is
old and in need of maintenance
9 The maintenance backlog is now over
$4 million
9 Many streets now require overlay or
reconstruction
6
3
Tigard's Funding Shortfall
• State gas tax is primary source of funding
for street maintenance
• Gas tax has not increased in a decade
• Funding for overlays and slurry seals has
steadily decreased over the years-
$120,000 for FY 2003-04
• Gas tax has ceased to be a viable source
of funds
Transportation Financing
Strategies Task Force
• Formed by City Council to determine funding
strategies for
• Corrective and preventative maintenance of City
Streets
• Reconstruction and widening of collector streets to
meet current and future traffic demands
• Recommended the Street Maintenance Fee to
Council
8
4
Street Maintenance Fee
Used By Other Cities
• Other cities adopting the fee
include Tualatin, Wilsonville,
Klamath Falls, Ashland, etc.
• Residential rates typically between
$2.00 to $5.00 per month
• Implemented through Council
action
9
Implementation
• Council can establish the fee by
ordinance
• Rates can be established by
` resolution
• Periodic review of rates and
' maintenance needs can be built
into the establishment of the fee
10
5
Street Maintenance Fee
• Includes four maintenance elements
• Street Maintenance (ongoing)
• Rights-of-way Maintenance (new
program)
• Sidewalk Maintenance (new program)
• Street Light and Traffic Signal
Maintenance (ongoing)
Street Maintenance Element
e Preventative and corrective
maintenance on the City streets
- Pavement overlays and slurry seals
- reconstruction
r
• Amount needed annually: $800,000
• Amount is sufficient to address
backlog as part of a long-term plan
u
6
Rights-of-Way Maintenance
• Covers the area between the
sidewalk and the right-of-way line on
collector and arterial streets
• Adjacent homes typically separated
by a wall and have frontage on
interior streets
• Would be a new program
• Amount needed annually: $270,000
13
Sidewalk Maintenance
• Maintenance and repair of sidewalks
- Replacement of panels that pose a
tripping hazard
- Routine maintenance each year
- Would be a new program
• Collector and arterial system only
• Annual amount needed: $90,000
14
7
Street Light and Traffic Signal
Maintenance
• Includes energy costs and
maintenance for
-street light system
-traffic signal system
• Annual amount needed: $445,000
15
Street Light and Traffic Signal
Maintenance
• Street Maintenance Fee revenue
would supplement gas tax funds
CL • Gas tax could be used for:
n - Street and sidewalk projects
- Revenue bonds for major street
a projects
- Repayment of loans to expand major
streets
16
g
Revenue Amount Summary
Street Maintenance $800,000
ROW Maintenance $270,000
Sidewalk Maintenance $ 90,000
Street light and Traffic Signal $445,000
Energy and Maintenance
Total Annual Amount $1,605,000
17
Fee Methodology
• Inventory of existing uses on occupied
parcels in the City
• Establish net trip generation values for the
uses incorporating pass-by trips
- 6th Edition Institute of Transportation
Engineers Trip Generation Manual
- ITE Trip Generation Handbook (March 2001)
• Divide uses into groups
18
9
Land Use Categories
• Single Family (Detached)
• Multi-Family
• Non-residential Group 1 (0-20)
• Non-residential Group 2 (<20 - 100)
• Non-residential Group 3 (<100 - 400)
• Non-residential Group 4 (Special)
19
How Much Are The Rates?
• Single family dwelling unit - $2.54 per
month flat rate
• Multifamily dwelling unit - $1.76 per
month flat rate
• Home Occupations treated as
residential (single or multifamily)
• Businesses - Fees will be based on the
group rates and on the units of
measure for each land use category
20
10
Summary of Rates
Land Use Street ROW Sidewalk Street Light Total
Category Maint. Maint. Maint. and Signal Monthly
System Rate
Maint.
Single $1.2639 $0.4266 $0.1422 $0.7031 $2.5357
Fatnil
Multi- $0.8756 $0.2955 $0.0985 $0.4871 $1.7567
Family
Orott 1 $1.0341 $0.3490 $0.1163 $0.5752 $2.0746
Chou 2 $5,5315 $1.8669 $0.6223 $3.0769 $11.0976
Clrou i 3 $26.7783 $9.0377 $3.0126 $14.8954 $53.7239
orou 4 $0.3570 $0.1205 $0.0402 $0.1986 $0.7162
21
Sample Rates for Businesses
CATEGORY GROUP MONTHLY ANNUAL
Church: Assume a 15,000 at facility. 1 $31.12 $373.43
Elementary School: Assume a 70,000 st 1 $145.22 $1,742.66
facility.
Homo Improvement Superstore: 2 $1,331.71 $15,980.54
Assume a 120,000 at store.
Free Standing Discount 2 $1,553.66 $18,643.97
q Superstore: Assurne a 140,000 at store.
Gasoline/Service Station: Assume a 2 $133.17 $1,598.05
J facl!lty with 0 pump Islands, yielding 12 vehicle
fueling positions.
Bank: Assume a 7,000 at bank. 3 $376.07 $4,512.81
.~I Fast Food Restaurant: Asaumo a 3 $214.90 $2,578.75
4,000 of restaurant.
22
11
What's Next?
• Public hearing to receive input from
citizens, businesses and the general
public
• Direction from Council on possible
implementation
23
For More Information:
• Check the City's web site
- www.ci.tigard.or.us
• Contact: Gus Duenas
City Engineer
(503) 639-4171 x2470
email address: gusC@ci.tigard.or.us
24
12
Page 1 of 1
Cathy Wheatley - info for City Council meeting
From: "Mark Padgett" <mark@padgett.net>
To: <cathy@ci.tigard.or.us>
Date: 4/22/03 10:34 AM
Subject: info for City Council meeting
CC: "Jerree Gaynor" <jerree@ci.tigard.or.us>
At the Tigard Planning Commission meeting on Monday, April 21, during the discussion on home occupations, a point came
up regarding the proposed street maintenance fee. One of the possible proposed changes to the code that will be
recommended by the Planning Commission is to incorporate language in the code encouraging zero-impact home
occupations. We put it on the record last night that, since our intent is to encourage more people to work at home for the
betterment of our community, that we did not want to "penalize" them by having their home offices assessed at a commercial
rate for purposes of the street maintenance fee. City Engineer Gus Duenas testified that there were no plans to include home
offices in the commercial category at this time, and the Planning Commission expressed its support to make that policy an
official part of any street maintenance fee.
Thank you.
Mark Padgett
President, Tigard Planning Commission
voice 503.590.5226
fax 503.590.5227
email mark adgett.net
i .
f
file://CAVV1NA0WS\TEMP\GW) 00011.HTM 4/22/03
mmn
FRANK and LAMAE BATES
15683 S.W. Si:mZMERFIELD LANE
TIGARD, OREGON 97224
April 22, 2003
Tigard City Council
13125 S.W. Hall Blvd.
Tigard, Oregon
To Whom It May Concern:
We wish to express our support of the proposed Tigard Road Fee for
the maintenance of our streets, sidewalks, streetlights and right-of-ways.
This fee is necessary to maintain the quality of living in our
community. Our streets are currently in need of serious maintenance and
the current amount being received for this purpose from the state's gasoline
tax is inadequate to the task .
We respectfully urge the City Council to reach a decision on this fee as
soon as this meeting, so that the delay in repairs will not be extended any
longer. Thanking you in advance for your consideration, we remain
Very truly yours,
d
Frank E. Bates _
oyot %y~ 0
LaMae L. Bates
w;
/2 ~b3
I rY't cLr Gt-~
WASHINGTON SQUARE
April 22, 2003
Mayor Jim Griffith
Members of the City Council
City of Tigard
13125 SW Hall Blvd.
Tigard, OR 97223
Re: Proposed Road Maintenance Fee
Dear Mayor Griffith and Council Members;
I am writing on behalf of the 140 merchants at Washington Square who will bear
12% of the total annual cost of the Proposed Road Maintenance Fee if approved by the
council. There are several reasons we feel this proposed fee is inequitable and oppressive.
1. Retailers have no way of recovering the expense. In almost all cases the
prices for merchandise are set corporately or regionally for each store.
Businesses other than retail are in a very competitive environment and will
also have a difficult time recovering the expense. Therefore, the fee will be a
direct expense reducing the bottom line of most every commercial business in
Tigard.
2. The budget proposed for this fee covers more than additional needs of the city
for street maintenance. Most cities and counties, as well as the state, receive
enough funding from the gas tax for maintenance purposes. It is the capital
projects that the present gas tax revenues fall short of funding. Staff
admittedly will, with this new fee, be able to free up dollars for capital
projects by shifting dollars presently received from gas tax revenue sharing.
We don't believe the business community should bear the burden of providing
funding the voters have recently rejected.
3. The trip generation method of computing the rates is inequitable. This
formula may be an acceptable and reasonable way to determine development
fees, but does not work very well for determining this unusual type of fee.
The trip generation of a shopping center like Washington Square, or even a
business operating along Hwy 99, is primarily dependent on the major
highway system. None of the revenue from this fee would go towards funding
improvements to the major roadway system that this region so desperately
needs and the merchants at Washington Square depend on so heavily.
4. A.fee of this nature should be the same across the region, or at the minimum,
countywide. The city of Beaverton is not planning to propose this type of a
fee. Therefore, revenues from such fees imposed on businesses at
Washington Square, in addition to providing no direct benefit to the merchants
at Washington Square, will provide no benefit to the other jurisdictions
located in the Washington Square market area.
W r- M A K E G O O D T H I N G S 14A P P E N
Washington Square - Square Too
9585 S.W. Washington Square Road • Portland, OR 97223 - Phone 503.639.8865 • Fax 503.620.5612
Mailing Address • P.O. Box 23635 • Tigard, OR 97281-3635
www.shopwashingtonsquare.com • A Macerich Company Property - www.macerich.com
c
Believing there is a strong need for additional transportation funding, Washington
Square has been an avid supporter, through our involvement in the Westside Economic
Alliance, of an increase in user-based taxes or fees for road maintenance and capacity
improvements. However, we feel a fee imposed primarily on business is a very
inequitable method of attaining additional funding. In this difficult economic climate,
business is already finding it a strain to make a profit and cannot afford to bear the
burden of non-user based fees for maintaining city streets, street lighting, and sidewalks
that primarily benefit the residents of the city. Therefore, we feel it is bad policy for
individual cities to decree such fees.
We respectfully ask that the council NOT approve the Proposed Street
Maintenance Fee and alternately continue to work with the other jurisdictions in the
region to develop user-based funding for regional road improvement programs.
Thank you for your consideration.
Sincerely,
Jack Reardon, CSM, CMD
Senior Manager, Property Management
i,
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ITE
$u;d Supermarket Daily Trip Data
Number of Studies: 2
Average Store Size:
- 27,000 square-feet
■ Caution- Use Carefully -
Small Sample Size"
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22,800 sq. ft.
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mow.
2,100 trips • '
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30,600 sq. ft.
aa. fix" a+j~ r"~} F.. ~;tn f-t. ~'<< a ~,.s-..4z..~ r. Cy i .n{~- i .,i 1 ..;2._
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Store Size, 1,000 square-feet
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Effective-Avel7POP • Lehg
Service
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Restaurant
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Retail
Office MEW= t• J t. r c 3,94 miles
Building n-.~kml c~`01-111s ~:'3~.?;~a~s"`. l
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6.07 miles
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4
City Attorney Transmittal Form
Date: 4-13-,013 CITY OF TIGARD
OREGON
To : Tim Ramis
Ramis Crew Corrigan U Bachrach, LLP
1727 NW Hoyt Street
Portland OR 97209
From: Greer Gaston/Cathy Wheatley
City of Tigard
13125 SW Hall Blvd
Tigard OR 97223
Please sign the enclosed:
X Ordinance - Number 03 - D~
❑ Agreement -
❑ Other document -
And return to the City of Tigard a.s.a.p. in the enclosed self-addressed envelope.
Questions? Please contact:
Greer Gaston 503.639-4171, x2419 or greer@ci.tigard.or.us
Cathy Wheatley 503.639.4171, x2410 or cathy@ci.tigard.or.us
1 Thank you!
\\TIG333\USR\DEPTS\ADM\GREER\CITY COUNCIL\FORMS, LISTS\CA TRANSMITTAL FORM.DOC
Attachment 1
CITY OF TIGARD, OREGON
ORDINANCE NO. 03- Q-Z-
AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE, CHAPTER 2.12, REGARDING
THE PARK AND RECREATION BOARD.
WHEREAS, the City of Tigard is a growing community with increasing needs for park and
recreation activities; and
WHEREAS, the City has completed master plans and improvements to several City parks, but
further work remains; and
WHEREAS, Tigard has not had a separate Park and Recreation Advisory Board since the
dissolution of the former Park and Recreation Board in the early 1990's; and
WHEREAS, the Tigard Planning Commission has ably provided advice to the City Council and
staff on parks-related issues for more than ten years; and
WHEREAS, the City is in need of an advisory group that can focus solely on park and recreation
needs of the community.
NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS:
SECTION 1: The City Park and Recreation Advisory Board shall, at its first meeting after the
effective date of this ordinance, elect a chairperson and vice chairperson, who
shall hold office during the pleasure of the board, and the board shall elect a
secretary who need not be a member of the board, and the secretary shall keep
accurate records of all board proceedings.
i SECTION 2: If any member resigns or is unable to serve the term for which the member was
• appointed, the vacancy will be filled as set forth by Tigard City Council
resolution regarding the appointment of alternates to boards and committees.
i
SECTION 3: The Tigard Municipal Code, Chapter 2.12, is hereby amended as shown in the
attached Exhibit A, which is incorporated herein by this reference.
ORDINANCE No. 03- 02_
Page 1
SECTION 4: Inasmuch as it is deemed necessary for the public health, peace and safety of the
citizens of Tigard that an advisory board on park and recreation matters be
established, an emergency is hereby declared to exist, and this ordinance shall be in
full force and effect on and after the date following its adoption by the City Council
and signature by the Mayor.
PASSED: By u nk6, MDU5 vote of all Council members present after being read by number
and title only, this Lan day of . / 0,-U L , 2003.
Recorder
Catherine eatley, City
APPROVED: By Tigard City Council Us Q` n r! 3ay of , 2003.
r . Z ZaZ -
Craig . Dirksen, Council President
Approved as to form:
City Attorney
Date
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ORDINANCE No. 03-
Page 2
Exhibit A.
TIGARD MUNICIPAL CODE
Chapter 2.12 PARK AND RECREATION 79-27 §2, 1979: Ord. 78-12 §2, 1978: Ord. 72-
ADVISORY BOARD. 66A §1, 1972: Ord. 70-11 §1, 1970).
Sections: 2.12.020 Meetings.
2.12.010 Appointments. The park and recreation advisory board shall
2.12.020 Meetings. hold meetings as needed, but shall not meet less
2.12.030 Public Meeting& than six times per year. Minutes of each meeting
2.12.04030 Advisory Capacity. shall be prepared and submitted to the cEity
2.12.05040- Terms Of Office. rRecorder not more than ten business seven-days
2.12.060 Term Limits. following a park and recreation advisory board
2.12.07050- General Functions And meeting. T+ese minutes :1....'.l be : e . -e e b -'1-he
Responsibilities. meeting. (Ord. 85-29 §1,
Responsibilities. 2.12.060 Speeifle 1985: Ord. 79-93 §2(part), 1979: Ord. 72-66A §2,
1972: Ord. 70-11 §2, 1970).
2.12.010 Appointments.
2.12.030 Public Meetings
A park and recreation advisory board is
created, hereinafter referred to as the "park and The park and recreation advisory board shall
recreation advisor _board." The park and comply with the Oregon Public Meeting .Law,
recreation advisory board shall consist of seven meet on a regular basis and make
nirie-persons,. appointed recommendations to the city council as needed.
nNot more than two of
by the cEity cCouncil_-
whom may be nonresidents of the cEity. A hint 2.12.04030- Advisory Capacity.
person Lall L,
-~on-voting members of the vark
and recreation advisory board may. be appointed The park and recreation advisory board shall
by the mayor upon the recommendation of the be advisory to the cEity gGouncil on matters
Tigard-Tualatin school district board and such pertaining to the creation, operation and
other bodies as the mayor deems would be maintenance of recreation facilities under the
appropriate to contribute input to the park and jurisdiction of the cEity. The park and recreation
recreation advisory board. advisory board shall not obligate any funds
C-ouneil, and sueh persens shall reside within the without first obtaining permission to do so from
established --boundaries --o€--the-Tigard school the cEity cC-ouncil. (Ord. 79-93 §2(part), 1979:
distfiet. All voting park and recreation advisory Ord. 70-11 §3, 1970).
board members shall have equal status in
recommendation and voting powers. Park and 2.12.05040 Terms Of Office.
recreation advisory board members shall receive
no compensation. With the exception of the initial members,
t=Fhe terms of office of all-members of the--park
A chaff erp rsonman and vice chaff erp rson and recreation advisory board shall be four years
and a secretary shall be elected by the to expire June 30'h.Deeei be, 31 The terms of
membership at the start of each year. A the initial members of the board shall be
chaff erp rson shall not serve consecutively for desilmnated by the mayor. The mayor shall appoint
more than two years in said capacity. (Ord. 80-45 the initial members as follows:
§1(part), 1980: Ord. 79-93 §2(part), 1979: Ord.
2-12-1 SE Update: 11/01
TIGARD MUNICIPAL CODE
Two members for a term of two years. for public park and recreation facilities and
Two members for a term of three years. programs.
Three members for a term of four years.
(1) To define !he objeetives of pubhe
If any member resitms or is unable to serve the reereation sefyiees and make plflns and genera!
term for which the member was appointed, the palieies to achieve these objeetiYes, s
vacancy will be filled as set forth by city council " guide the City C-otmeil adepted
resolution regarding the appointment of alternates Design and 19pen Spaee " (Ord. 77-70);
to boards and committees.
filled by metion of the City C-etmeil fBr the (L) To I\VI.fJ pA
unexpired portion of the tefm. (Ord. 79-93 and E g o P and
status and lo TL3T
§2(part), 1979). prograrm,
2.12.060 Term Limits.
Members of the park and recreation advisory (Ord. 80-45 §1(part), 1979).
board shall be limited to two full consecutive
terms not withstanding prior appointment to an .
unexpired term.
The speeifie responsibilities of the
2.12.07050- General Functions And board shall be-.
Responsibilities. -(1) To r
generally-
The general functions of the park and
recreation advisorv board shall be to advise the (2) To aet in an advisory eEtpaeity to the
public works director and city council on issues City C-Ouneil and Gity
;
such as:
(1) Concerning the management, care and (3) To advise the City Cauneil of pr-ablems
control of public parks and recreation facilities t!elated to the development of reer-eation, ,
and programs of the city, together with all park pregftms,
property and recreation facilities which maybe
acquired and developed;
(4) To aid in eaeFdinating Gity reere
*with
(2 Concerning the making and altering ,
from time to time of needful rules and regulations
N for the maintenance of order, safety and decency (5) To r-e-Aew the effi~etiveness of the park
in said parks and recreation facilities:
(3) Concerning the establishment and
modification of fees for park and recreation (6) To re-view the amnual budget in r-elation.
J services, programs, or facility rentals;
(4) Concerning the expenditure of such Getmeil;
funds as shall be appropriated by the city council
2-12-2 SE Update: 11/01
s
TIGARD MUNICIPAL CODE
(7) To pfepare a brief annual report to the
City C-ouneil outlining responses to general and
speeifie responsibilities placed upon the par*
board by this ehapten Ord. 79-93 §2(part),
1979).0
2-12-3 SE Update: 11/01
AGENDA ITEM # ~o
FOR AGENDA OF April 22, 2003
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Consider an Ordinance Revising Chanter 2.12 of the Tigard Municipal Code to
Update and Activate the Park and Recreation Advisory Board
PREPARED BY: Bill Monahan DEPT HEAD OK L/t44%~--' CITY MGR OK tAt t~'~
ISSUE BEFORE THE COUNCIL
Consider the proposed revisions to Chapter 2.12 to update and activate the Park and Recreation Advisory Board.
STAFF RECOMMENDATION
Adopt the ordinance revising the Tigard Municipal Code, Chapter 2.12
INFORMATION SUMMARY
2003 Council Goal No. 4 - Parks and Recreation listed the following components:
A. Continue the efforts of the Youth Forum.
B. Complete or update parks master plans for city facilities.
C. Explore the creation of a Parks and Recreation Advisory Board.
Attached is a proposed ordinance that addresses Item "C" above to modify Chapter 2.12, converting the
authority for a Park and Recreation Board to a Park and Recreation Advisory Board. Also attached is a
memorandum that explains some of the changes made to the proposed ordinance after the Council discussion on
February 25, 2003.
On March 11, the City Council heard a report regarding the existing Chapter 2.12 which authorizes a Park and
Recreation Board. The board has been inactive for several years. Council directed that changes, reflecting their
latest objectives, be incorporated into Chapter 2.12 and brought forward for their consideration. Council directed
that the board, allowed by Chapter 2.12, be reactivated.
OTHER ALTERNATIVES CONSIDERED
A. Suggest additional changes to the ordinance.
B. Postpone modifications to Chapter 2.12, the Park and Recreation Board.
VISK?N TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Goal 3, Strategy 1, of the Urban & Public Services Target Area, states: "Develop partnerships with current
providers to provide opportunities for recreation."
ATTACHMENT LIST
1. Proposed ordinance.
Exhibit A - Amendments to Chapter 2.12 of the Tigard Municipal Code.
2. Finalized version Chapter 2.12, (if ordinance is approved).
3. Memorandum dated February 28, 2003, from City Manager Monahan.
4. Resolution No. 01-21, outlining the process to appoint alternate board members.
FISCAL NOTES
N/A
[AAMPACKET'03\20030422\13ARK AND RECREATION AIS.DOC
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Attachment 2
TIGARD MUNICIPAL CODE
Chapter 2.12 PARK AND RECREATION
ADVISORY BOARD. The park and recreation advisory board shall
hold meetings as needed, but shall not meet less
Sections: than six times per year. Minutes of each meeting
shall be prepared and submitted to the city
2.12.010 Appointments. recorder not more than ten business days
2.12.020 Meetings. following a park and recreation advisory board
2.12.030 Public Meetings. meeting. (Ord. 85-29 §1, 1985: Ord. 79-93
2.12.040 Advisory Capacity. §2(part), 1979: Ord. 72-66A §2, 1972: Ord. 70-11
2.12.050 Terms Of Office. §2, 1970).
2.12.060 Term Limits.
2.12.070 General Functions And 2.12.030 Public Meetings
Responsibilities.
The park and recreation advisory board shall
comply with the Oregon Public Meeting Law,
2.12.010 Appointments. meet on a regular basis and make
recommendations to the city council as needed.
A park and recreation advisory board is
created, hereinafter referred to as the "park and 2.12.040 Advisory Capacity.
recreation advisory board." The park and
recreation advisory board shall consist of seven The park and recreation advisory board shall
persons, appointed by the city council. Not more be advisory to the city council on matters
than two of whom may be nonresidents of the pertaining to the creation, operation and
city. Non-voting members of the park and maintenance of recreation facilities under the
recreation advisory board may be appointed by jurisdiction of the city. The park and recreation
the mayor upon the recommendation of the advisory board shall not obligate any funds
Tigard-Tualatin school district board and such without first obtaining permission to do so from
other bodies as the mayor deems would be the city council. (Ord. 79-93 §2(part), 1979: Ord.
appropriate to contribute input to the park and 70-11 §3, 1970).
recreation advisory board. All voting park and
recreation advisory board members shall have 2.12.050 Terms Of Office.
equal status in recommendation and voting
powers. Park and recreation advisory board With the exception of the initial members,
members shall receive no compensation. the terms of office of members of the park and
recreation advisory board shall be four years to
A chairperson and vice chairperson, and a expire June 30a'. The terms of the initial members
secretary shall be elected by the membership at of the board shall be designated by the mayor. The
the start of each year. A chairperson shall not mayor shall appoint the initial members as
serve consecutively for more than two years in follows:
i said capacity. (Ord. 80-45 §l(part), 1980: Ord. 79-
93 §2(part), 1979: Ord. 79-27 §2, 1979: Ord. 78- - Two members for a term of two years.
12 §2, 1978: Ord. 72-66A §1, 1972: Ord. 70-11 - Two members for a term of three years.
§1, 1970). - Three members for a term of four years.
2.12.020 Meetings. If any member resigns or is unable to serve the
2-12-1 SE Update: 11/01
TIGARD MUNICIPAL CODE
term for which the member was appointed, the
vacancy will be filled as set forth by city council
resolution regarding the appointment of alternates
to boards and committees. (Ord. 79-93 §2(part),
1979).
2.12.060 Term Limits.
Members of the park and recreation advisory
board shall be limited to two full consecutive
terms not withstanding prior appointment to an
unexpired term.
2.12.070 General Functions And
Responsibilities.
The general functions of the park and
recreation advisory board shall be to advise the
public works director and city council on issues
such as:
(1) Concerning the management, care and
control of public parks and recreation facilities
and programs of the city, together with all park
property and recreation facilities which may be
acquired and developed;
(2) Concerning the making and altering
from time to time of needful rules and regulations
for the maintenance of order, safety and decency
in said parks and recreation facilities;
(3) Concerning the establishment and
modification of fees for park and recreation
services, programs, or facility rentals;
(4) Concerning the expenditure of such
funds as shall be appropriatea by the city council
for public park and recreation facilities and
! programs. (Ord. 77-70: Ord. 80-45 §l(part), 1979:
Ord. 79-93 §2(part), 1979).0
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2-12_2 SE Update: 11/01
Attachment 3
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor & City Council
FROM: Bill Monahan, City Manager
DATE: February 28, 2003
SUBJECT: Resolution to Create a Park and Recreation Advisory Board
On February 25, 2003, Council reviewed the initial draft of an ordinance to form a new
Park and Recreation Advisory Board. Comments from Council have been incorporated
into the attached draft; specifically, changes in Section 4 noting that Council may appoint
additional ex officio members of the Board and in Section 5 wording was added to indicate
that the Board duties listed were not all inclusive.
Council also questioned whether a section was needed to reference the ability to appoint
alternates to the Board. Attached is Resolution No. 01-21, which established a process
allowing for the appointment of alternates. The resolution applies to all city boards or
committees; therefore, no specific reference is needed in the ordinance establishing the
Advisory Board.
The draft ordinance also includes new language presenting justification why the need
exists for a Board.
Attachment
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Attachment 4
CITY OF TIGARD, OREGON
RESOLUTION NO.01-c
A RESOLUTION OF THE TIGARD CITY COUNCIL MODIFYING THE BOARD AND COMMITTEE
APPOINTMENT PROCESS TO INCLUDE APPOINTING ALTERNATES
WHEREAS, openings on boards and committees are filled after advertizing for applicants, applicants being
interviewed by the Mayor's Appointments Advisory Committee and their names being submitted to the full
Council for appointment, a process that takes as along as three months; and
WHEREAS, this process this works well when the end of a term is known; and
WHEREAS, when a resignation occurs midterm and is effective immediately, this process is ineffecient
and leaves the board or committee without complete staffing for as long as 3 months; and
WHEREAS, 1 or 2 alternates to a specific board or committee could be selected from the pool of
interviewed applicants and appointed by the Council at the same time new, full-term members are
appointed.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
SECTION 1: When a full-term position on a board or committee is due to open, the Mayor's
Appointments Advisory Committee interviews applicants and selects a candidate or
candidate(s) for immediate appointment as member(s). At the same time, 1 or 2 of the
interviewed applicants would be appointed as alternates.
SECTION 2: Alternates would be appointed to terms that would end when the next full-term
committee positions open.
SECTION 3: In the event of a member's midterm resignation, an appointed alternate could be
appointed to member status by the Council, and would complete the remaining portion
of the term from which the member had resigned. Alternates would only fill remaining
terms on the specific board or committee for which they originally were interviewed.
This modification of the appointment process would be used only in the event of a
midterm vacancy.
SECTION 4: In no event may a person designated as an alternate be so designated for a period
exceeding two years unless the person reapplies and is reappointed as an alternate.
RESOLUTION NO.01-~I
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SECTION 5: An alternate who has been appointed to a remaining term may subsequently serve two
full consecutive terms on the board or committee to which he or she was appointed, and
would be subject the same membership requirements as any other citizen.
tk
PASSED: This O_ day ofJ9rA 2001.
Council President - City of Tigard
ATTEST:
L- rLe L34-ea'*--~
City Recorder - City of Tigard
OcityAideV IULdot
RESOLUTION NO.01-a-I
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