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City Council Packet - 01/28/20030 CITY OF TIGARD OREGON TIGAIRD CITY COUNCIL MEETING January 28, 2003 COUNCIL MEETING WILL BE TELEVISED H:veann1eU1=%ccpkl3 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 Agenda Item No. 3. 1 Meeting of 2 2 5 03 COUNCIL MINUTES TIGARD CITY COUNCIL MEETING ]anuary 28, 2003 Mayor Griffith called the meeting to order at 6:31 p.m. Council Present: Mayor Griffith, Councilors Dirksen, Moore, Sherwood, and Wilson STUDY SESSION ➢ REVIEW FINAL DESIGN DEVELOPMENT PLANS FOR THE NEW TIGARD LIBRARY Library Director Barnes presented the final designs to the Council for review. The next step will be development of blueprints and other construction documents. Ms. Barnes will review with the architects the orientation of the entrance to the library after Councilor Wilson noted that it looked as if people would enter and then need to turn back to enter the main library. Ms. Barnes will also check the number of bicycle spaces - the plans show 48. City Engineer Duenas commented on the Wall Street extension if ODOT approves the plans. Two man-made ponds would be removed, which would create a free-flowing stream. ➢ ADMINISTRATIVE ITEMS City Manager Monahan reviewed the following items with City Council: ■ Consent Agenda - Procedural Question City Manager noted that Council groundrules and practice has been that if a Council member has a question on an item on the Consent Agenda, then that member will contact him to advise him of the question no later than noon on the meeting date. This request is made so that it can be determined whether a s',aff member for a certain item on the Consent Agenda should attend the Council meeting. Council consensus was in agreement with continuing with this practice. Councilor Wilson asked about the mosquito control services agreement, noting that the $1500 amount seemed low. Discussion followed. Staff noted that this was for the continuation of a vector control program, initiated by concerns of citizens in Durham experiencing mosquito problems that is now in its third year. This does not address the issue of the West Nile Tigard City Council Meeting Minutes - January 28, 2003 Page 1 Visas, which the County is reviewing. The County will implement a public information program; for example, alerting the public about the open areas of standing water and what to do about it. If further treatment is needed to respond to the West Nile Virus, Assistant Public Works Director Koellermeier noted that awith an greement mended to implement'additional 'tmeasulres.mah County, it could be ■ NLC Small Cities Council City Manager referred to the request that Tigard advise LOC if we wish to nominate an Oregon Delegate to serve a two-year term on the NLC Small Cities Council. Council members will contact the City Manager if interested. ■ Police Chief Bill Dickinson City Manager advised that new Police Chief Bill Dickinson will arrive next Monday. He will be sworn in at the February 11 Council meeting. City Council members supported the City Manager's proposal to temporarily assign Chief Goodpaster to the vacant Captain's position for up to 60 days for a transition period for the new Chief. ■ Oregon Local Leadership Institute Workshops City Manager referred to a list of workshops offered that was sent to the City Council. Council members will contact staff if they are interested in attending. Also, Mr. Monahan advised that the City Attorney will be providing some training on conflict of interest, public meeting law, and land use (quasi-judicial/legislative) matters on February 25, 2003. He advised will that City Attorney Ramis was unable to attend tonight's meeting, which give the Council and the City Manager an opportunity to determine whether it might be possible to havN(rhN[oCity nahan Attorney to legal costs for the City a month, rather than two this budget year, which are running high. ■ Certificate of Appreciation City Manager Monahan fo d cCouncil ollecting 200 pounds of food during then Certificate of Appreciation Leaf Collection Days on November 9 and 23. Page 2 Tigard City Council Meeting Minutes - January 28, 2003 ■ Letter of Support for Tri-Met Payroll Tax Council received a copy of a draft letter to Tri Met supporting a potential increase in payroll tax if funding is identified that is connected to expansion of Tigard local bus service; if there is a commitment of funding to the commuter rail system; and if there was an equitable return of service to our community in response to the amount of payroll tax contributed by businesses within our community. Council consensus was the draft letter should be signed by the Mayor and sent to Tri Met. ■ Review of February 8L March Council Meeting Tentative Agendas City Manager Monahan reviewed the tentative agendas for Council meetings for the next two months. Mayor Griffith noted that Tigard-area State Legislators would be visiting with the Council again on February 25; he asked that if Council members had questions for Senator Burdick or Representative Williams that they submit these questions in advance. EXECUTIVE SESSION: Not held Meeting recessed at 7:25 p.m. 1. BUSINESS MEETING 1.1 Mayor Griffith called the City Council and Local Contract Review Board meeting to order at 7:30 p.m. 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 81 Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda Items: None 2. VISITOR'S AGENDA Paul Hunt, 10320 SW Century Oak Drive, Tigard, Oregon, read and submitted a letter to the City Council in response to an article in the Washington County Weekly section of the Oregonian. Mr. Hunt noted his support for the Wall Street Extension to eliminate congestion and promote connectivity; however, he noted concerns if this would create issues with the railroad company and traffic delays because this area is used for switching cars. He urged the City consider a bridge or overpass. City Manager Monahan advised that engineering work is being done for the Wall Street LID. Discussion on formation of the LID will be scheduled at a future Tigard City Council Meeting Minutes - January 28, 2003 Page 3 Council meeting (City Recorder's note: this matter scheduled for the meeting of March 11, 2003). 7:45 PM 3. CONSENT AGENDA: Motion by Councilor Moore, seconded by Councilor Sherwood to approve the Consent Agenda as follows: 3.1 Approve Council Minutes for November 26, December 10 and 17, 2002. 3.2 Receive and File: Council Goal Update - Quarter 4 of 2002 3.3 Endorse the Submittal of a Federal Recreational Trails Program (RTP) Grant Application - Resolution No. 03 - 01 3.4 Endorse Tualatin River Bridge Grant Application - Resolution No. 03 - 02 3.5 Approve Intergovernmental Agreement between the City of Tigard and Clean Water Services and Authorize the City Manager to Sign 3.6 Approve Intergovernmental Agreement between the City of Tigard and Multnomah County for Mosquito Control Services and Authorize the City Manager to Sign 3.7 Local Contract Review Board: a. Award Contract for the Construction of the Durham Road Traffic Signalization at 981 Avenue Project b. Award Contract for Appraisal and Land Acquisition Services for the Walnut Street and SW 121 n Avenue Improvement Project C. Authorize the Purchase of a 16-Foot Mower from Machinery Components Company, Inc. d. Authorize the Purchase of a Volvo 10 Yard Dump Truck The motion was approved by a unanimous vote of Council: Mayor Griffith Councilor Dirksen Councilor Moore Councilor Sherwood Councilor Wilson Yes Yes Yes Yes Yes 4. APPROVE COUNCIL GOALS FOR 2003 City Manager Monahan reviewed the staff report. Council discussed the goals as drafted and made the following changes: Tigard City Council Meeting Minutes - January 28, 2003 Page 4 Goal 3, Transportation, A. 2. was changed to read: "Identify project priorities and funding needs for state and city facilities. Goal 4, Parks and Recreation, A., B., and C., were changed to read: A. Continue the efforts of the Youth Forum. B. Complete or update parks master plans for city facilities. C. Explore the creation of a Parks and Recreation Advisory Board. Motion by Councilor Wilson, seconded by Councilor Sherwood, to adopt the City Council Goals for 2003 as amended. The motion was approved by a unanimous vote of Council: Mayor Griffith Councilor Dirksen Councilor Moore Councilor Sherwood Councilor Wilson Yes Yes - Yes Yes Yes 5. AFFORDABLE HOUSING FEE PRESENTATIONS Associate Planner Roberts presented the Staff Report on the request from Community Partners for Affordable Housing (CPAH) to 32 rd housing Skidmore, assistance funds. CPAH Representative Martin Soloway, Portland, Oregon, described the projects underway and that permit fees will likely exceed the $4,500 fee assistance amount noted in the staff report. Council discussed this matter and consensus was for support of up to $5,000 in fee assistance for city permits required for CPAH projects this fiscal year. Motion by Councilor Dirksen, seconded by Councilor Sherwood, to authorize up to $5,000 fee reimbursement to the Community Partners for Affordable Housing. The motion was approved by a unanimous vote of Council: Mayor Griffith Councilor Dirksen Councilor Moore Councilor Sherwood Councilor Wilson Yes Yes Yes Yes Yes Page 5 Tigard City Council Meeting Minutes - January 28, 2003 6. AUTHORIZE SALE OF SURPLUS PROPERTY LOCATED AT 13230 SW 154"" AVENUE (CLUTE PROPERTY) USING A REAL ESTATE BROKER Finance Director Prosser presented the staff report. Staff requested that Council list the property located at 13230 SW 15+1 Avenue for sale with a local real estate broker on a multiple listing basis, using the same minimum price as in the previous solicitation. The broker shall be selected in accordance with TMC 3.44.025. Motion by Councilor Moore, seconded by Councilor Dirksen, to adopt Resolution No. 03-03. RESOLUTION NO. 03-03 - A RESOLUTION AUTHORIZING THE SALE OF SURPLUS PROPERTY LOCATED AT 123230 SW 154T" AVENUE (CLUTE PROPERTY) USING A REAL ESTATE BROKER The motion was approved by a unanimous vote of Council: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes 7. COUNCIL LIAISON REPORTS: None 8. NON AGENDA ITEMS: - None 9. EXECUTIVE SESSION: Not held 10. ADJOURNMENT: 8:16 p.m. l-P to a- erne eat ey, ity ecor e Attest: or, i r Date: ~ a 1AA0M\CATHY\CChA030128.D0C Tigard City Council Meeting Minutes - January 28, 2003 Page 6 l[.L O Mayor's Agenda ~ 4<z _(pARD~CITY G'OLI IL 1ANUARY 28, 2003 6:30 p.m. i TIGARD CITY HALL a 13125 SW HALL: BLVD TIGARD, OR 97223 PUBLIC NOTICE: CITY OF TIGARD OREGON Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: Qualified sign language interpreters for persons with speech or hearing impairments; and Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - JANUARY 28, 2003 page 1 AGENDA TIGARD CITY COUNCIL MEETING JANUARY 28, 2003 6:30 PM STUDY SESSION > REVIEW FINAL DESIGN DEVELOPMENT PLANS FOR THE NEW TIGARD LIBRARY • Staff Report: Library Staff EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council 81 Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 81 Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:40 PM 2. VISITOR'S AGENDA (Two Minutes or Less, Please) 7:45 PM 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes for November 26, December 10 and 17, 2002. 3.2 Receive and File: Council Goal Update - Quarter 4 of 2002 COUNCIL AGENDA - JANUARY 28, 2003 page 2 3.3 Endorse the Submittal of a Federal Recreational Trails Program (RTP) Grant Application - Resolution No. Q,'--,01 3.4 Endorse Tualatin River Bridge Grant Application - Resolution No. '0-3-90-2 3.5 Approve Intergovernmental Agreement between the City of Tigard and Clean Water Services and Authorize the City Manager to Sign 3.6 Approve Intergovernmental Agreement between the City of Tigard and Multnomah County for Mosquito Control Services and Authorize the City Manager to Sign 3.7 Local Contract Review Board: a. Award Contract for the Construction of the Durham Road Traffic Signalization at 981 Avenue Project b. Award Contract for Appraisal and Land Acquisition Services for the Walnut Street and SW 1211 Avenue Improvement Project C. Authorize the Purchase of a 16-Foot Mower from Machinery Components Company, Inc. d. Authorize the Purchase of a Volvo 10 Yard Dump Truck Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:50 PM 4. APPROVE COUNCIL GOALS FOR 2003 a. Staff Report: Administration Staff b. Council Discussion C. Council Consideration: Motion to approve the Council Goals for 2003 as presented. 8:05 PM 5. AFFORDABLE HOUSING FEE PRESENTATIONS a. Staff Report: Community Development Staff b. Council Discussion C. Council Consideration: Motion to approve the request from Community Partners for Affordable Housing (CPAH) for Housing Fee Assistance and authorize up to $4,500 in fee reimbursement, with the actual amount to be determined based on the eventual fees and charges assessed. COUNCIL AGENDA - JANUARY 28, 2003 page 3 8:15 PM 6. AUTHORIZE SALE OF SURPLUS PROPERTY LOCATED AT 13230 SW 154111 AVENUE (CLUTE PROPERTY) USING A REAL ESTATE BROKER a. Staff Report: Finance Staff b. Council Discussion C. Council Consideration: Resolution No. 63-;;b3 Councilor: 1 move for adoption of the proposed resolution. Councilor: 1 second the motion. Mayor: Will the City Recorder please read the number and title of the Resolution. City Recorder: (Reads as requested.) Mayor. Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. , please say "aye. " Councilors: Mayor: All of those opposed to adopting Resolution No. , please say "nay. " Councilors: Mayor: Resolution No. _(is adopted or fails) by a (unanimous, or however votes were split) vote. 8:30 PM 7. COUNCIL LIAISON REPORTS 8.35 PM 8. NON AGENDA ITEMS 8:40 PM 9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. COUNCIL AGENDA - JANUARY 28, 2003 page 4 8:55 PM 10. ADJOURNMENT %%TI G333%US R\DEPTS W DM%CATFMCCA\030128. D OC COUNCIL AGENDA - JANUARY 28, 2003 page 5 AGENDA TIGARD CITY COUNCIL ADMINISTRATIVE ITEMS FOR REVIEW 7anuarv 28. 2003 • STUDY SESSION Review Final Design Development Plans for the New Tigard Library ADMINISTRATIVE ITEMS ➢ NLC Small Cities Council - Request to Nominate an Oregon Delegate to serve a two- year term. > Review February and March Tentative Agendas for Council Meetings > Police Chief Bill Dickinson and Temporary Assignment > Oregon Local Leadership Institute Workshops - Determine if any Council members want to attend a workshop. List was distributed in the last Council Newsletter. > City Attorney Schedule o Training on February 251" > Consent Agenda - when items are pulled,, Certificate of *pproval C~ Q- ec I Discussion of letter of support for TriMet payroll tax Executive Session > The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. I:\ADM\CATHY\COUNCIL\CCLIST\030114.DOC Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" Is defined as "any meeting or part of a meeting of a governing body, which Is dosed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (1) (a) - Employment of public officers, employees and agents, if the body has satisfied certain prerequisites. 192.660(l) (b) - Discipline of public officers and employees (unless affected person requests 192.660(l) (c) - to have an open hearing). To consider matters pertaining to medical staff of a public hospital. 192.660 (1) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660(l) (e) - 192.660(l) (f) - Real property transaction negotiations. Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically idendfled In the Oregon 192-660(l) (g) - Revised Statutes. Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660(l) (h) - Legal counsel - Executive session are appropriate for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be flied. 192.660(l) (f) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The criteria and policy directives to be used in evaluating chief standards , executive officers shall be adopted by the governing body in meetings open to the public In which there has been an opportunity for public comment. 192.660 (1) - Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public Investments. 192.660 (1) (k)- Relates to health professional regulatory board. I:V4DRACATW000NCIL\CCLIS11030114.DOC Page 1 of 1 Bill Monahan - NLC Small Cities Council From: "Ken Strobeck" <kstrobeck@orcities.org> To: <bill@ci.tigard.or.us> Date: 1/23/03 10:10 AM Subject: NLC Small Cities Council The League has been asked by the National League of Cities to nominate one of two Oregon delegates to a two- year term on their Small Cities Council. Mayor Lou Ogden of Tualatin is our other represntative. Responsibilities include attendance at two NLC meetings per year (at your expense) in March in Washington D.C. and in December at the National Conference (this year in Nashville, TN). Membership is open to any elected official from cities under 50,000 population. You do not have to be a direct NLC member city to qualify. I need to get back to the NLC by next week, so your quick response is requested. lease let me If an elected official (Mayor or Councilor) in your city is interested in serving on this committee, p know. Thanks. Ken Ken Strobeck League of Oregon Cities Salem, Oregon 97308 503-588-6550 1-800-452-0338 ,t f file://C:\WINDOWS\TEMP\GW } 00004.HT'M 1/27/03 m m a Z (u U N U C 2)9 c c m -co Q 2 m > o ' m c C o_ N ` V N , N O C E E r- N 0 0 o f [~1 N d N o C? C O _ r C . 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C E r LL -2 c p E E , Sm rn 2 t in 2 oo U rn aEi cu N L O y O co L) d C c O 0I . 3 o a (D m y E a v M M O O C7 y m y N C C t O 9) C :3 cr O y E u -0 c 2 o o ' 5 U m o 3 a a c E m o r L m U , m m ' c_ m E m o `1 N m ~ Z. 2 2 E c ~ J CL > o c ,O C7 C W Z c r C v c I a~ 0 N 7 m Q c r C m 11Y N N N G vJ C y N ~ O N ~ r m '4 7 > N C 0 N ~ CL co D fq ~ V m N co (0 a m Cl O N co N CITY of TiGatD January 28, 2003 \ OREGON Olivia N. Clark Executive Director TriMet Governmental Affairs 4012 SE 17`h Avenue Portland OR 97202 Re: Potential Increase in Payroll Tax Dear Olivia: Thank you for meeting with me on January 16 to discuss the proposal which TriMet has to ask the Oregon State Legislature to allow for an increase in the payroll tax by one tenth of I percent over a ten year period. I've discussed the proposal with my fellow members of the Tigard City Council. The Tigard City Council has for several years raised concerns that the level of local bus service in the City of Tigard needs attention. I am pleased that TriMet's General Manager Fred Hansen and his staff have heard our concerns and have worked diligently to explore our needs and propose improvements to local service. I hope that any increase in the payroll tax will result in Tigard receiving more local bus service as well as introduction of the proposed commuter rail system. Tigard has always been supportive of TriMet and its bus and rail service. Unfortunately, we believe that there is an imbalance of service provided to Tigard in exchange for the significant payroll tax revenue generated by Tigard businesses. Therefore, the Tigard City Council has authorized me to provide to you a letter of support of the proposed increase in payroll tax as long as the following specific principles are taken into consideration: 1. The Tigard City Council supports pursuit of an increase in the payroll tax if there is a specific amount of funding identified which is connected to expansion of local bus service in the City of Tigard. 2. Support is conditioned upon a promise of a commitment of funding of a dedicated amount to the commuter rail system planned for Washington County. 3. Could there be an equitable return of service to our community in response to the amount of payroll tax contributed by businesses within our community. 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 January 28, 2003 Page 2 Again, I greatly appreciate the partnership between TriMet and the City of Tigard. I believe that significant progress has been made to address our local concerns while TriMet addresses the overall needs of this growing region. In order for us to continue to meet demand, improving local service and rail service, increased funding is necessary. Please let me know if you require additional information from me for the City to support your efforts before the legislature. Sincerely, Mayor Jim Griffith gg \\TIG333\USR\DEPTSWDM\MAYOR GRIFFITH\2003\CLARK-TRI-MET PAYROLL TAX SUPPORT.DOC e • o ~ a, ® o 0 O O a's N: Pik y ® y 6__ ~u cty AGENDA ITEM # SeSS~ (,-)n FOR AGENDA OF January 28, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Final review of designs for new libra PREPARED BY: Margaret BamesV-DEPT HEAD OK CITY MGR OK t 9"~ ISSUE BEFORE THE COUNCIL Final review of designs for new library. STAFF RECOMMENDATION Staff recommends that the Council review the results of the design development stage. INFORMATION SUMMARY On May 21, 2002, Tigard voters passed a $13 million bond measure for the constriction of a new library of approximately 47,000 square feet. This amount will pay for land acquisition, the design, constriction and furnishing of the new library, parking and related street improvements. The site of the new library is a 14.7-acre property located along Hall Boulevard near O'Mara Street. During the past two months, SRG Partnership has worked closely with staff and the public to further refine the design for the new library. Since the Council's approval of the schematic designs in December, the architects have met with several groups of library and city staff to hone the details of the library's design. Each public and work area has been examined in detail to identify needs, functions and uses and designed accordingly. At this meeting staff will present the final designs to the Council for review. The next step in the construction process will be to develop blueprints and other construction documents. Groundbreaking is scheduled for Saturday, May 17 with construction to begin in June. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal #3: Adequate facilities are available for efficient delivery of life-long learning programs and services for all ages. ATTACHMENT LIST FISCAL NOTES N/A AGENDA ITEM NO. _2 • VISITOR'S AGENDA DATE : JANUARY 28, 2003 (Limited to 2 minutes or less, please) Please sign on the appropriate shet firfor st try to resolve your concerns through s staff. Please contact the City Manager not on the agenda, but asks that you prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED VISITOR'S AGENDA Page 1 VP516 I/a 8/va To: Tigard City Council From: Paul Hunt - Past City Council Member Date: January 2, 2003 An article in the Washington County Weekly section of the Oregonion reported on a new street, Southwest Wall Street, the city propose to build and some objections to their plans. According to this article Portland and Western Railroad express concerns that this street, as proposed, could cause many problems for them. When I was on the council I was very supportive of a street such as Wall Street, in this approximate location, to eliminate some of the congestion and gridlock by the growth in Tigard. The congestion on Hall Blvd. will increase by the construction of the new library and by the proposed commuter rail line, if and when it becomes a reality. A properly engineered and constructed Wall Street could go a long way toward relieving this problem. As a council member one of the biggest complaints I heard was traffic congestion. Wall street could provide one of the few bypasses in the down town area that I have seen and a step toward alleviating some of the congestion on Hall Blvd at the intersection of Hall and Highway 99, and the signal light on Hunsacker and Hall. I do believe the railroad company has a very justifiable concern. I did not realize the area under consideration was used for switching cars and any area where cars could be put on a siding to allow other trains to pass. A new street would greatly increase rail congestion and would also increase the probability of rail and car accidents. According to the article the city feels they cannot afford a bridge or overpass that would eliminate these concerns. I cannot see how they can afford not to build a bridge or bypass. Why should the city consider constructing a street to eliminate congestion that would probably cause more congestion that it would eliminate. I am sure each of you have had to stop and wait for trains at the rail crossing on Hall Blvd. near Commercial Street and encountered extended delays. Consider what the waits would be on Wall street where the railroad must park and switch trains as a common occurrence. I would question how much traffic this new street would carry if there would be longer and more frequent delays than currently occur on Hall Blvd. I have always been in favor of a street that would be a start at eliminating congestion and promote connectivity. This could be such a street if properly designed. I believe if this street is designed and constructed as this article suggests it would increase congestion and not elevate it. The Portland and Western Railroad has been extremely cooperative with the city of Tigard since purchasing this line. One of the current examples is their cooperation in attempting to establish a commuter line through Tigard. Jim Nicholi, Tigard's mayor when Western purchased this line, could not say enough about how much more cooperative they were than the previous owner. This is an opportunity to work with the railroad to arrive at a solution that would give the city a bypass and not a solution that would be a continuing problem to the railroad and the city. Please do not saddle the taxpayer with additional congestion when it is in your grasp to make a start at eliminating one of the cities greatest problems, traffic congestion I would rather see the actual construction of the street stop at the new library, but designed for an overpass and extension of the street at a later date, than to build a street that would probably cause more congestion that it would solve. Although I have not discussed this with councilman Brian Moore, with his experience on trying to improve 79th street, he knows the problems at trying to get support to improve a street once it has been built. I hope the council will direct the staff to arrive at a solution that will eliminate congestion and not produce more congestion. AGENDA ITEM # 3a FOR AGENDA OF January 28, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Receive and File: Council Goal Update PREPARED BY: C Wheatley DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Update on the progress of the Council goals for the fourth quarter of 2002. STAFF RECOMMENDATION Receive and file the update. INFORMATION SUMMARY Attached are brief summaries of the progress made in the fourth quarter of 2002 on the Council goals developed by the Council in January 2002. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Visioning goals are identified throughout the goals and tasks developed by the City Council. FISCAL NOTES N/A I:WMPACKET'0312003012MOAL UPDATE 0-4.DOC Q-4 Final Report 2002 Tigard City Council Goals GOAL 1-TRANSPORTATION GOAL 2-PARKS & RECREATION GOAL 3-DOWNTOWN GOAL 4-WATER GOAL 5-GROWTH MANAGEMENT GOAL 6-LIBRARY GOAL 7-COMMUNICATION In consideration of the 2002 Goals, the City Council stated the following: "The present state of the economy is a concern that could impact the council's completion of the 2002 Goals. Each of the 2002 Goals could be impacted if the state, federal, or local economic situation results in a decrease in available funds for Tigard operations and projects." Q 4 Final Report 2002 2 Ti and Ci Council Goals Engineering/Community Development: Gus/Jim GOAL 1: TRANSPORTATION A. Explore funding sources for transportation needs. Funding for maintenance and capital are needed for the following- 1. Roads 2. Trails/Bicycles 3. Pedestrian Safety (Sidewalks, streetlights, crosswalks) 4. Bridges B. Work with Tri-Met to develop intra-city bus service and Park-and- Ride locations. C. Work with ODOT on state-funded facilities. Q-4, December 2002 Update Goal 1.A.1. Roads As part of the public awareness effort for the Street Maintenance Fee, the City created a video production that has been airing frequently over the public access channel. This video emphasizes the need for timely maintenance of the City street system, and provides a summary of the benefits that would be achieved with implementation of the proposed Street Maintenance Fee. The public meeting conducted on November 14, 2002 to discuss the fee with citizens and businesses was attended by approximately 20 people. The results of the extended public process for the fee will be presented for Council discussion on December 17, 2002. The Task Force will recommend that the issue be brought back for full discussion with Council in February or March 2003. The two new Councilors will have assumed office and would be part of that discussion. Council direction will be sought at that time on adoption and implementation of the fee. if the Council direction is to submit the fee for adoption, the ordinance to establish the fee and the resolution to set the fees would most likely be submitted for Council consideration in April 2003. The effective date for implementation of the fee would be set no earlier than July 1, 2003, the beginning of FY 2003-04. This would give the City of Tigard staff sufficient time to set up the fund and do the necessary work to ensure that the amounts can be incorporated on the utility bills without a glitch in the billing process. The Task Force will be reconstituted to drop some members and add new members that could continue to explore alternative sources of Q-4 Final Report 2002 3 Tigard City Council Goals Q-4, December 2003 Update Goal 1.A.1. cont'd. funding for major street improvements. Potential sources could become feasible with the implementation of the Street Maintenance Fee. State gas tax funds freed up by the Fee could be used to float revenue bonds or obtain a loan from the Oregon Infrastructure Bank for the construction of major street projects. Another possibility is the creation of a City Traffic Impact Fee (TIF) to augment the Countywide TIF. Proposed Wall Street Local Improvement District (LID): The design of Wall Street is well underway. The design consultant, DeHaas and Associates, will submit a 35% report by the end of December 2002. Presentation of the interim report to City Council will be scheduled in February or March 2003. At that time, Council will have the option of deciding if the Preliminary Engineer's Report should be fully completed. If the decision is to continue with the project, the Preliminary Engineer's Report (approximately 60% project design) is expected to be completed in May 2003. The Metro Priorities 2004-07 funding process has been soliciting projects from various jurisdictions. This is federal funding that is allocated to cities and counties through the Metropolitan Transportation Improvement Program (MTIP). The City will be submitting three projects for funding consideration. Since the widening of Greenburg Road from Washington Square Drive to Tiedeman Avenue has already been approved for preliminary engineering and rights-of-way acquisition, that project will be submitted for construction funding in this latest process. The two other projects are a pedestrian trail through the greenbelt in the Washington Square Regional Center and pedestrian improvements in Tigard Town Center in conjunction with the commuter rail project. Those projects were submitted for Council approval on December 10, 2002. The deadline for the project applications to Metro is December 20, 2002. Goals I.A.2. and 3. Trails/Bicycles and Pedestrian Safety A trail project in the Washington Square Regional Center area is one of the projects submitted for funding consideration under the Metro Priorities 2004-07 funding process. This project would be placed under either the Congestion Mitigation and Air Quality (CMAQ) or Transportation Enhancement categories and would not compete directly with the street modernization projects proposed through the Street Transportation Program category. Pedestrian improvements in the Tigard downtown area have also been submitted as a project in the Q•4 Final Report 2002 4 Tigard City Council Goals Q-4, December 2003 Update Goals 1.A.2. and 3. cont'd. Metro solicitation process. These two projects, if funded, would enhance pedestrian movement and safety in both areas. Funding for the projects would not be available until FY 2006-07. State gas tax funds freed up by the Street Maintenance Fee could be used to construct new sidewalk at key locations, install embedded crosswalk lighting at selected locations, and provide for installation of new street lights on collectors and at critical intersections lacking that lighting. These are all projects that cannot now be programmed because of the lack of funds. Goal I.B. Tri-Met ➢ Council adopted action plan December 10, 2002 ➢ Staff to begin implementation steps which will be an on-going process. Goal I.C. Work with ODOT The Engineering Department will continue to look for opportunities to encourage the upgrading of ODOT facilities such as Hall Boulevard, Highway 217 and Highway 99W. None have been evident since the previous quarterly report. Q•4 Final Report 2002 5 Ai~k Tigard City Council Goals Q-3, October 2002 Update Goal 1.A.1. Roads City Council decided to extend the public process for the Street Maintenance Fee. Extension of the public process would allow more time for citizen awareness of the need for the fee and the benefits that would come from implementation. It would also provide an opportunity for the various businesses in Tigard to provide more input into the process. As part of the public awareness effort, the City will be creating a video production to air periodically over the public access channel. This video would emphasize the need for timely maintenance of the City street system, and provide a summary of the benefits that would be achieved with implementation of the proposed Street Maintenance Fee. In addition, a public meeting has been scheduled for November 14, 2002 to discuss the fee with citizens and businesses. Council discussion of the results of the meeting is scheduled for the Council meeting on December 17, 2002. The Task Force met on October 10, 2002 to discuss the video production and to establish roles for the Task Force members in the November meeting and at the Council discussion on December 171'. Any action on implementation of the fee would most likely be scheduled for early 2003. If Council does approve implementation, the effective date for the fee would be set several months after Council action. This would give the City of Tigard staff sufficient time to set up the fund and do the necessary work to ensure that the amounts can be incorporated on the utility bills without a glitch in the billing process. The Task Force will continue to explore alternative sources of funding for major street improvements. Potential sources could become feasible with the implementation of the Street Maintenance Fee. State gas tax funds freed up by the Fee could be used to float revenue bonds or obtain a loan from the Oregon Infrastructure Bank for the construction of major street projects. Another possibility is the creation of a City Traffic Impact Fee (TIF) to augment the Countywide TIF. The Task Force will be reconstituted to drop some members and add new members that could aid in the review of alternative sources of funds. Proposed Wall Street Local Improvement District (LID): The City has selected DeHaas and Associates to provide design Wall Street and provide the Preliminary Engineer's Report needed to determine the feasibility of forming the LID and constructing the improvements. The consultant will provide the design information to the New Library consultants for preparation of the site plan and other documents needed for the Land Use Application. Discussions have been conducted with Q-4 Final Report 2002 6 ALk Tigard City Council Goals Q-3, October 2002 Update Goal 1.A.1. cont'd. Oregon Department of Transportation regarding approval of the Wall Street intersection at the southerly boundary of the library project. Both the Wall Street LID and New Library projects are well underway at this time. The Metro Priorities 2004-07 funding process is now soliciting projects from various jurisdictions. This is federal funding that is allocated to cities and counties through the metropolitan Transportation Improvement Program (MTIP). The City will be submitting a street project for consideration as part of the process. Since the widening of Greenburg Road from Washington Square. Drive to Tiedeman Avenue has been already been approved for preliminary engineering and rights- of-way acquisition, that project will be submitted for construction funding in this latest process. The deadline for the project applications is December 20, 2002. Goals I.A.2 and 3. A trail project in the Washington Square Regional Center area is being considered for submittal in the Metro Priorities 2004-07 funding process. This project would be under either the Congestion Mitigation and Air Quality (CMAQ) or Transportation Enhancement categories and would not compete directly with the street modernization projects proposed through the Street Transportation Program category. Pedestrian improvements in the Tigard downtown area are also being considered for submittal as a project in the Metro solicitation process. The extent of those improvements will be based on the Tigard Downtown Traffic Study being performed by DKS Associates as part of the look at the potential impact of the Commuter Rail in the downtown area. The draft study has already been completed and is now being reviewed by City staff. The pedestrian improvements for submittal will be selected during the next 30 days. State gas tax funds freed up by the Street Maintenance Fee could be used to construct new sidewalk at key locations, install embedded crosswalk lighting at selected locations, and provide for installation of new street lights on collectors and at critical intersections lacking that lighting. These are all projects that cannot now be programmed because of the lack of funds. Q 4 Final Report 2002 7 ® TI and Ci Council Goal- Q-3, October 2002 Update Goal I.B. The Engineering Department continued to work with the Community Development Department in providing information for preparation of the Transit Action Plan to establish intra-city transit service and for enhancement of service on existing routes. Goal I.B. Tri-Met The following are steps and timelines for adoption and implementation of the Tri-Met Action Plan. Adoption of the Tri-Met Action Plan provides the foundation for future communications with Tri-Met establishing service needs for specific populations and life needs. 1. March 2002 Council Workshop meeting reviewing and prioritizing community service needs. 2. August 2002 Council adoption of Ili-Met Action Plan. 3. December 2002 Council review of City's "Ili-Met Action Implementation Program. 4. The implementation Program components: timeframes for funding-identified transit priorities specific actions necessary to achieve Council goals. Goal 1.C. The Engineering Department will continue to look for opportunities to encourage the upgrading of ODOT facilities such as Hall Boulevard, Highway 217 and Highway 99W. None have been evident since the previous quarterly report. Q 4 Final Report 2002 g Tigard Ciry Council Goals Q-2, July 2002 Update Goal 1.A.1. Roads The Transportation Financing Strategies Task Force members and staff have met with two major businesses in Tigard regarding the potential implementation of the Street Maintenance Fee. John Wiitala, property manager for PacTrust, understands the need for maintenance of the City streets and fully supported the implementation of the Street Maintenance Fee to include the ROW and sidewalk maintenance elements. Jack Reardon of Washington Square properties expressed concerns about the fees and could not support fees that would be passed on to the tenants on those properties. He felt the residents should bear a greater portion of the load with a corresponding reduction on the businesses. A point that he brought up in the discussions is that on Meier and Frank, Sears and amount that had d be billed separately. This reduces the totalt are been computed for Washington Square I and 11. Many of the larger businesses in Tigard do not have corporate offices in the state, and the local representatives typically are not authorized to make policy decisions for those businesses. Information packets, with cover letter giving notice of the potential implementation of the fee and requesting input, will be mailed out to those businesses. The Task Force met on June 20, 2002, and decided to stay with the fees as recommended to Council in the Street Maintenance Fee Study Report. The fees are based on trip Any changes to the fees i calculated using these rates would be purely arbitrary. The Task Force will meet sometime in the fall to explore alternative sources of funding for major street improvements. Potential sources could become feasible with the implementation of the Street Maintenance Fee. State gas tax funds freed up by the Fee could be used to float revenue bonds or obtain a loan from the Oregon Infrastructure Bank for the construction of major street projects. Another possibility is the creation of a City Traffic Impact Fee (TIF) to augment the Countywide TIF. Because the Task Force has been meeting for about a year and a half, the members expressed an interest in the Task Force being reconstituted to drop some members and add new members that could aid in the review of alternative sources of funds. This will be addressed in the fall when the Task Force meets again. Proposed Wall Street Local Improvement District (LID): A major property owner in the area between Hall Boulevard and Hunziker Street had expressed strong interest in forming an LID to construct a road connecting Hall Boulevard with Hunziker Street. This proposed new street is shown as a future street improvement in the recently adopted Tigard Transportation System Plan. Council has directed the preparation of a Preliminary Engineer's Report to objectively review all relevant aspects of the project and report to Council on the feasibility of proceeding the formation of the LID to construct the project. A design consultant will be retained to perform the study and prepare the report. The Preliminary Engineer's Report is expected to be completed by March or April of 2003. Q-4 Final Report 2002 9 Ti and Ci Council Goals Q-1, April 2002 Update Goal 1.A.2-3. Trail/Bicycles and Pedestrian Safety State gas tax funds freed up by the Street Maintenance Fee could be used to construct new sidewalk at key locations, install embedded crosswalk lighting at selected locations, and provide for installation of new street ghts all projects collectors and at critical Intersections lacking that lighting. These are that cannot now be programmed because of the lack of funds. Goal I.B. Work with Tri Met The Engineering Department continued to work with the Community Development Department in providing information to support requests to Tri-Met for intra-City service, and for enhancement of service on existing routes. Goal I .B. Work with Tri Met • Continued to develop and refine transit action plan. • Met with Tri-Met and Westside Transportation Alliance to discuss program plan. • Waiting for low-income census data. • Planning to go to City Council work session in September to present draft transit action plan. Goal I.C. Work with Oregon Department of Transportation (zODOs o encourage The Engineering Department will continue to look for opportunities the upgrading of ODOT facilities such as Hall Boulevard, Highway 217 and Highway 99W. None have been evident since the previous quarterly report. Goal 1.A.1. Roads The Transportation Financing Strategies Task Force met on February 21 s' and approved the draft Street Maintenance Fee Study Report with modifications. The Task Force recommendations were presented to City Council at the March 19, 2002 Workshop Session. The Task Force recommended meetings with major businesses that would be the most affected before Council decides on whether or not to implement the fee. After presentation and discussion, Council directed staff and the Task Force to conduct meetings with those businesses to explain all relevant aspects of the fee and to answer any questions that may arise. This process will occur during the next few months. The following are the next steps for possible implementation of the Street Maintenance Fee- • April through June 2002: Meetings with some of the commercial entities that would be charged the most based on our fee calculations • July 2002: Bring back Street Maintenance Fee to Council for further discussion and direction • August/September 2002: Take action to implement fee if that is the Council direction. ® Q-4 Final Report 2002 10 Tigard City Council Goals Q- i , April 2002 Update Goal 1.A.1. Roads cont'd. The Task Force will continue to meet this calendar year to explore alternative sources of funding for major street improvements. Potential sources could become feasible with the implementation of the Street Maintenance Fee. State gas tax funds freed up by the Fee could be used to float revenue bonds or obtain a loan from the Oregon Infrastructure Bank for the construction of major street projects. Goal 1.A.2-3. State gas tax funds freed up by the Street Maintenance Fee could be used to construct new sidewalk at key locations, install embedded crosswalk lighting at selected locations, and provide for installation of new street lights on collectors and at critical intersections lacking that lighting. These are all projects that cannot now be programmed because of the lack of funds. Goal I.B. Provided information on potential bus stops and existing infrastructure at those locations to the Community Development Department for the review of potential transit service in the City. Will continue to work throughout the calendar year with the Community Development Department in providing information to support requests to Tri-Met for intra-City service, and for enhancement of service on existing routes. Transit Action Plan inventory and preliminary prioritization is complete. Waiting for census data on low-income population to finalize prioritization and analysis. Will be discussing Action Plan and program development with Tri-Met. Anticipate bringing Action Plan to Council for review and adoption in late summer. Goal I.C. Notified ODOT of observed discrepancies or problems within the state facilities as follows: Reported faded striping on the Highway 217 overpass on Greenburg Road to ODOT. ODOT responded by stating the work would be added to their striping program. The work has not yet been performed. We will follow up with ODOT verbally and in writing until the problem is resolved. Requested restriping of the crosswalk on Hall Boulevard on the southbound approach adjacent to the Safeway store. The existing crosswalk markings were removed when ODOT resurfaced that intersection approach. This was requested over 3 months ago and has been turned over to ODOT maintenance for action. The work has not yet been performed. o Submitted the expansion of Hall Boulevard to 5 lanes from Highway 99W to Durham Road for the $400 ODOT bond issue. The project was rated 160' in the final ratings and did not make the list for implementation. We will continue to look for opportunities to support the upgrading of ODOT facilities such as Hall Boulevard, Highway 217 and Highway 99W. ® Q-4 Final Report 2002 1 1 Tigard City Council Goals Community Development/Public Works: Jim/Ed GOAL 2: PARKS AND RECREATION A. Complete master plans for city parks (Summerlake, Fanno Creek Park expansion, Dog Park, etc.) B. Continue to work with and support the Youth Forum and youth activities (before and after school programs, Skateboard Park Committee) Q-4, December 2002 Update Goal 2.A. Complete Parks Master Plans The first project at Summerlake Park will be the installation of an off- leash dog area, which is anticipated to open in the spring of next year. It is contemplated, at this time, that Summerlake Park Development Phase One, tentatively scheduled for FY '03-'04, consist of the following: • Site prep and utilities • Children's play playgrounds (includes water play area) • Renovate existing playgrounds The projected cost estimate for phase one is $200K. We will refine this further during the upcoming budget process. A first phase which primarily consists of the playgrounds, bathrooms, and a water play feature will generate much excitement and enthusiasm for park development at Summerlake Park. Bonita Park construction will begin in early 2003 and be completed by June 30, 2003. Park features to be built in Phase I are: playground, basketball courts, portable toilets, picnic shelter, and an open space lawn area. Cook Park, Phase II, is scheduled to be completed this December. New recreation features at Woodard Park include a tot-lot playground, an elementary age playground which have been installed and a picnic shelter. The Woodard Park picnic shelter is anticipated to be installed this winter. Potso Dog Park was dedicated and opened on Saturday, July 20. Attendance has been very good. The users and committee members have done an excellent job in "cleaning" the area. Q-4 Final Report 2002 Ai~k Tigard City Council Goals t 2 Q-4, December 2002 Update Goal 2.A. -Complete Parks Master Plans cont'd. Library Park Master Plan. Murase Associates has been retained to develop the master plan. The process will include a public participation process and it is anticipated that the master plan will be completed by late winter or early spring. Goal 2. S. Youth The Youth Forum met continually throughout the year and was successful in getting an extended after-school program in place in January 2002 to service youth who had no other alternatives for after-school activities. The extended after-school program is currently on hold because of the added cost of providing a snack and additional bus runs for the program. A subcommittee of the Youth Forum explored ways to fund the elementary school lunch buddy mentoring program, which was cut due to lack of funding. The school district is currently pursuing restoring the program with volunteers. At the end of the year, the youth Forum turned its focus to youth involvement and began exploring ways to get youth involved in community issues and adults in the community more connected with youth. The Tigard-Tualatin School District will probably receive grant funds in the fall of 2003 to continue the after-school programs at the middle schools. Members of the Youth Forum are approaching community service clubs and churches for assistance with the after-school programs for snacks and supplies for programs. The results of the Assets Survey taken by students last school year will be shared this fall by the district. A Youth Advisory Council may be formed to provide youth a connection to the community to address some of the issues raised in the Assets Survey. Skateboard Park Task Force Recent meetings of the Task Force have focused on the site- design/cost estimate and site location processes. The proposed design was approved by City Council on November 26. The City is presently talking to the School District about the possibility of locating the skate park facility at the Fowler School site on Tigard Street. The School District has yet to determine the availability of the site for City use. A community meeting was held on November 20. Most of the L Q-4 Final Report 2002 13 Tigard City Council Goals Q-4, December 2002 Update Goal 2. B. Youth cont'd. neighbors who attended the meeting were opposed to the skate park facility being located on the Fowler School property off Tigard Street. Rich Carlson, Skate Park Task Force Chair, has begun a series of meetings designed to build interest in the upcoming fund-raising process. Many kids have been involved and he is looking for more adults to assist in this crucial process. Public Works staff will continue to work with and support the Youth Forum and youth activities (before and after school programs, Skateboard Park Task Force). ® Q•4 Final Report 2002 14 Ti and Cit Council Goals Q-3, October 2002 Update Goal 2.A. (Summerlake Park, Potso Dog Park, Cook Park, Woodard Park, Bonita Park) Summerlake Park- The first project at Summerlake Park will be the installation of an off- leash dog area, which is anticipated to open in late spring of next year. It is contemplated, at this time, that Summerlake Park Development Phase I, tentatively scheduled for FY '04, consists of the following: site prep and utilities parking area (7 spaces) children's play area in the northeast area (includes water play area & bathroom) children's play area near the ball field The projected cost estimate for Phase I is $388,500 + 10% contingency. We will refine this further during the upcoming budget process. A first phase, which primarily consists of the playgrounds, bathrooms, and a water play feature, will generate much excitement and enthusiasm for park development at Summerlake Park. Bonita Park- Construction will begin in early 2003 and be completed by June 30, 2003. Park features to be built in Phase I are: playground, basketball courts, portable toilets, picnic shelter, and an open space lawn area. Cook Park- Phase II is scheduled to be completed in November. Woodard Park- New recreation features include a tot-lot playground, an elementary age playground and a picnic shelter. The Woodard Park features are anticipated to be installed in the spring of 2003. Potso Dog Park- Opened and dedicated on Saturday, July 20. Attendance has been very good. The users and committee members have done an excellent job in "cleaning the area." Q-4 Final Report 2002 15 Ai~k Tigard City Council Goals Q-3, October 2002 Update Goal 2.A. (Summerlake Park, Potso Dog Park, Cook Park, Woodard Park, Bonita Park) cont'd. Library Park Master Plan- An RFP has been sent out seeking a Landscape Architect/Park Planner to prepare a Library Park Master Plan. RFPs are due by October 29 at 5:00 p.m. The process will include a public participation process and it Is anticipated that the master plan will be completed by late winter or early spring. Goal 2.13. Skateboard Park Task Force- Recent meetings of the task force have focused on the site design/cost estimate and site location processes. Three skate park design meetings were conducted. The proposed design will be presented to City Council on November 26 for Council approval. The city is presently talking to the school district about the possibility of locating the skate park facility at the Fowler School site on Tigard Street. The school district has yet to determine the availability of the site for city use. If and when it becomes available the city and school district will announce a date, time, and place for a community meeting to discuss the possibility of locating a skate park on Fowler School property. Rich Carlson, Skateboard Park Task Force Chair, has begun a series of meetings designed to build interest in the upcoming fund-raising process. Many kids have been involved and he is looking for more adults to assist in this crucial process. Goal 2.13. Middle school After-School Programs- The middle school after-school program started up again shortly after the National League of the school year began. The city has applied to Cities for technical assistance to assist with setting up a Youth Advisory Council that would, in part, address issues raised in the Search Institute's Assets Survey. A subcommittee of the Youth Forum is exploring alternatives to continuing the elementary school lunch buddy program which was discontinued due to lack of funds. ® Q-4 Final Report 2002 16 Tigard City Council Goals Q-2, July 2002 update Goal 2.A. City Parks Master Plans- The City Council approved the Summerlake Park and Bonita Park Master Plans on June 25, 2002. The first project at Summerlake Park will be the installation of an off-leash dog area. Major construction at Summerlake Park is tentatively scheduled to begin in FY 2002-03. Bonita Park construction will begin in early 2003 and be completed byJune 30, 2003. Park features to be built in Phase 1 at Bonita Park are: playground, basketball courts, portable toilets and an open space lawn area. Cook Park, Phase 11, will be completed this October. New recreation features at Woodard Park include a tot-lot playground, an elementary age playground and a picnic shelter. The Woodard Park features will be installed prior to June 30, 2003. Potso Dog Park Is scheduled for completion the week of July 15. The Potso Dog Park dedication ceremony is set for July 20. Goal 2.B. Youth Forum and Youth Activities The Tigard-Tualatin School District will receive grant funds in the fall of 2003 to continue the after-school programs at the middle schools. Members of the Youth Forum are approaching community service clubs and churches for assistance with the after-school programs for snacks and supplies for programs. The results of the Assets Survey taken by students last school year will be shared this fall by the district. A Youth Advisory Council may be formed to provide youth a connection to the community to address some of the issues raised in the Assets Survey. Goal 2.B. Skateboard Park Task Force- Recent meetings of the Task Force have focused on the site-design/cost estimate process. On February 20, a general membership meeting was conducted. Approximately 80 people attended the meeting. The kids that attended the meeting participated in an exercise to determine what type of features they wanted to see in the Skateboard Park. An RFP to secure architectural design services was prepared and released on February 20. The city received five responses and they are currently being reviewed. It is anticipated that an architect will be hired no later than May 27. The architect-led design process will take eight to ten weeks to complete and will consist of three public meetings which will be widely publicized. Continue to work with and support the Youth Forum and youth activities (before and after school programs, Skateboard Park Task Force). Goal 2.B. An expanded after-school program started at Twaliry Middle School on January 14. Representatives from the League of Oregon Cities, Washington County and the City of Tualatin spoke to the Youth Forum at the February 12 meeting about Youth Advisory Councils. The Youth Forum will pursue formation of a Youth Advisory Council in the coming months. The expanded after-school program is being offered at Fowler as well as at Twality until the end of the school year. Grant sources are being explored to continue the program in September. Li Q-4 Final Report 2002 17 Tigard Ci Council Goals Q-1, April Update Goal 2.A. summerlake Park There have been four (4) Park Master Plan community, public input meetings pertaining to the Summerlake Park Master Plan (September30, 1999, November 18, 1999, October 4, 2001 and December 5, 2001). Approximately twenty-five (25) people attended each meeting. The public input process has been completed and has resulted in the development of a proposed Summerlake Park Master Plan, which will be presented to the City Council for approval during the next quarter The first project, if approved by City Council, will be the addition of an off-leash dog area. The development of the rest of the park, if approved by the City Council, will begin in FY 2003.04. The remaining proposed projects are: site preparation, irrigation systems, renovation of the existing ball field, parking, two children's playgrounds, water play area, pathways, covered picnic tables, landscaping, restroom, and a new maintenance building. The cost estimate for the proposed projects is $801,020 (does not include maintenance building). Cook Park Cook Park expansion, phase one development, has been completed. Projects completed are: parking lot, 85"' Avenue emergency access road, gazebo, butterfly meadow, sports fields, landscaping, and trails. Phase two development projects include the following: picnic shelter, tot lot playground, restroom facility, restroom/concession facility, maintenance building, additional parking, and infrastructure. Phase two has been awarded and construction will begin in April and be completed in November. Woodard Park New development at Woodard Park will consist of a tot lot, playground, and picnic shelter. The tot lot and picnic shelter will be installed this fiscal year. The playground will be installed in FY 2002-03. Dog Park The Coe Manufacturing site has been mapped by City engineering and cost estimates are currently being put together. The formal agreement with the landowner has been signed. As set forth in the agreement with the owner, the name of the Dog Park will be "Potso Dog Park." The name is in honor of the General Manager's dog. A site design meeting was conducted with the Dog Park Committee on January 7. Design interests focused on perimeter fencing & gates, entry area, signage, furnishings (picnic tables and benches), identification of parking spaces, interior perimeter mulched path, smaller interior fenced area for small dogs and puppies, drinking area for dogs and landscaping. The conditional use permit hearing is scheduled for April 15. Construction will begin as soon as the conditional use permit process is complete. Construction is scheduled to be completed, and will be opened to the public by June 15. Q-4 Final Report 2002 -riaard City Council Gi Community Development: Jim GOAL 3: DOWNTOWN A. Plan for the commuter rail station. B. Review zoning and comprehensive plan standards in the downtown. C. Work in conjunction with the Tigard Central Business District Association, Tigard Area Chamber of Commerce, and other interest groups on a downtown redevelopment plan. Q-4, December 2002 Update Goal 3. Downtown Completion of Traffic Impact Study to evaluate impacts of the downtown Commuter Rail station/park and ride on downtown vehicle and pedestrian circulation. The study concludes the impact isn't significant, and includes specific recommendations for safety and circulation. ➢ In November, City Council appointed a 13-member Task Force for an 18-month term to examine Commuter Rail station design and pedestrian/ vehicle circulation, and develop a work plan and timeline to address Downtown's other revitalization and economic development needs. ➢ The Task Force is reviewing different station design elements to arrive at the group's preferred improvements. These will form a Station Design Plan, which will be forwarded to Council and Tri-Met Winter 2003. Q 4 Final Report 2002 19 Ti and Ci Council Goals Q-3, October 2002 Update Goal 3.A-C. Goal 3, subsections The following are steps and timelines pertaining to A-C: 1. April 2002 City Council status briefing on commuter rail. 2. April 2002 Mayor appoints downtown task force beginning review of community needs. 3. May-July 2002 downtown task force develop scope of review for planning project. 4. August 2002 Council update on scope of review. This goal is dependent upon creation of task force, identification of issues, and consensus of approach. A detailed work program and schedule are dependent upon task force decisions and will be presented to Council. Three informational meetings with downtown business and property owners were held. The scope of the meetings was to discuss potential commuter rail benefits for the downtown. The meetings resulted In the following actions: a. Scope for the commuter rail downtown station improvements which would consist of a station design package and a pedestrian circulation plan. b. Recommendation to create a Downtown Task Force to deal with downtown issues, including downtown-related catalyst projects. Q•4 Final Report 2002 20 Tigard City Council Goals Q-2, July 2oo2 Update Goal 3.A. Commuter Rail Station Two public meetings were held to determine the scope of work for the downtown area. The planning effort will include two major steps: i. Commuter rail station design phase in the next 5- 10 months 2. Assessment of traffic impacts associated with commuter rail park-and- ride operations-a traffic impact study needs to be done by August. Q-1, April 2002 Update Goal 3.A.B.C. Staff is preparing a presentation on key issues related to downtown planning efforts for the May s`" Blue Ribbon Task Force. ® Q-4 Final Report 2002 21 Tigard city Council Goals Public Works: Ed GOAL 4: WATER A. Continue to evaluate options for a long-term water supply. Q-4, December 2002 Update Goal 4. Water Proposed Bull Run Regional Drinking Water Agency The Phase II implementation plan for the formation of a proposed Bull Run Regional Drinking Water Agency was completed and distributed to the 13 participating agencies in late September. Since that time, member agencies have been meeting independently like Tigard and the IWB, review that date. it is anticipated that the member agencies will decide in February 2003 whether or not to proceed with a Phase III or request that the City of Portland start serious negotiations on the buy in price. Joint Water commission we continue to work closely with the Joint Water Commission and its members to build relationships that will soon offer us a partnership. The Tualatin Basin Water Feasibility Study is moving along slowly but at a steady pace. We are also involved in the selection process for the JWC on a consultant for a raw water pipeline. This project will explore the option to plan, design and construct a raw water pipeline from the Scoggins Reservoir to the water treatment facility, to capture raw water for treatment and eliminate loss due to flow by. Q-4 Final Report 2002 22 JLk Tigard City Council Goals Q-3, October 2002 Update Goal 4.A. Bull Run Drinking Water Agency- Phase II of the study is now complete. The consulting team of MSA/IUG and CH2Mhill presented the "Implementation Plan for the Formation of a Proposed Bull Run Regional Drinking Water Agency" to the Policy Steering Committee on September 26, 2002. The report is being studied and discussed by each participating agency. The projected deadline for the agencies to respond if they desire to continue working on the partnership is February 27, 2003. The Tigard City Council and Intergovernmental Water Board will be meeting monthly to discuss our options and recommendations on our future participation. Goal 4.B. Joint Water Commission- The Beaverton intertie is completed. Tigard is now receiving approximately two mgd through this connection. The JWC has recommended a study on the feasibility of a raw water pipeline from Scoggins reservoir to the treatment plant. The pipeline would serve to minimize "blow-by" losses during certain periods of time, thus, potentially increasing the amount of raw water available in treatment, which could allow Tigard to purchase more capacity from the Joint Water Commission. There have been brief preliminary discussions that once the Joint Water Commission members adopt their new water services agreement, Tigard may be asked to be a member, with limited water. This opportunity might be explored during the first six months of 2003. ® Q-4 Final Report 2002 Tigard City Council Goals 23 Q-2, July 2002 Update Goal 4.A. Long-Term Water Supply Options Proposed Bull Run Regional Drinking Water Agency Phase 11 of the study is underway. The Policy Steering Committee which is comprised of elected officials, have approved the criteria and recommend an IGA 19o agreements as the favored governance option. The consultant and staff members are working on the principles of the agreement. A regional open house is scheduled for Tigard on July 24'n at 6:30 p.m. in the Water Auditorium. Joint Water Commission Tualatin Basin Water Supply Feasibility Study The intertie with the City of Beaverton should be completed by the first of August of 2002 and we will continue to purchase surplus water from the Joint Water Commission. The Feasibility Study for the Tualatin Basin continues to move forward with the consultant working on the Alternative's Analysis and will be completing the field studies this summer. Q-1, April 2002 Update Goal 4.A. Bull Run Regional Drinking Water Agency Phase 2 of the study is underway. A consulting team of MSA/ IUG & CH2MHill has been selected by the 13 participating agencies to address those questions and issues that were recommended for further study in Phase 1. The Technical Advisory Committee chaired by Ed Wegner meets weekly and the Policy Steering Committee meets monthly to keep the project moving toward the August/September date for completion of the report. Once the four work groups get further along, we will update the IWB and City Council on areas of governance/legal, finance, engineering and public involvement. Joint Water Commission Our intertie with Beaverton should be completed by mid summer, and judging by the current filling pattern of the Scoggins reservoir, we should be able to purchase summer surplus water from the JWC. The feasibility study for the Tualatin Basin is moving forward. We have set the evaluation criteria and are now looking at the list of alternatives. This spring and summer the consultant will do the field work portion of the study. ® Q-4 Final Report 2002 24 Tigard City Council Goals Community Development/Administration: Jim/Liz GOAL 5: GROWTH MANAGEMENT A. Continue to evaluate the results of the Bull Mountain study and discuss the findings with the residents. Cooperatively develop a course of action. B. Monitor the progress of the Durham Quarry development, receiving regular council updates. C. Consider ways to support the provision of affordable housing. D. Actively support implementation of the Washington Square Regional Center Plan. E. Evaluate the need and feasibility of having the Tigard Post Office Branch become the Tigard Post Office. Q-4, December 2002 Update Goal 5. A. Bull Mountain.Study staff has been evaluating Bull Mountain facilities and the short- and long-term provision of services to the area. This includes refining the 2001 Study assumptions. Goal 5. B. Durham Quarry ➢ Continued coordination on development of site, including progress meetings with the developer and impacted agencies. ➢ Negotiations have been finalized between the County and a purchaser; the property was sold to OPUS Northwest. ➢ OPUS is finalizing development plans and is nearing site submittals with construction anticipated to start in the spring of 2003. Development plans include realigning the 72nd/Bridgeport intersection and improvements to the I-5 /Lower Boones Ferry freeway interchange. Goal 5. C. Affordable Housing in late October, Council adopted guidelines for a new Events and Social Services Fund set-aside designed to reduce fees and charges imposed on affordable housing acquisition, development, and Q 4 Final Report 2002 25 Ti and Ci Council Goals Q-4, December 2002 Update Goal 5. C. Affordable Housing cont.d rehabilitation within the community. The first year amount is $10,000. Notices of available FY 02-03 funding were distributed in early December. Applications are due January 2, 2003. In-person presentations to City Council, required as part of the application process, are set for January 28th. Goal 5. D. Washington Square Regional Center Plan ➢ Funding strategy was adopted by Council in November. ➢ Staff will begin implementation of the strategy steps. ➢ TDM, greenbelt and storm water components are included in Long Range Planning work program. Goal 5. E. Tigard Post Office Contacts were made earlier in the year with U.S. Post Office a follow-up letter to Senator Wu in April asking for assistane in sheen following areas: 1. Identification of the criteria used to establish independent post office facilities and a determination whether Tigard meets those criteria. 2. Modification to appropriate data bases to accept Tigard, Oregon as a location tied to zip codes 97223, 97224, and 97281. 3. Enhanced bulk mail services at the Tigard Post office to include weekday hours when bulk mail is reviewed and accepted for delivery. 4. Later weekday pickups for outgoing mail. ® Q•4 Final Report 2002 26 Tigard city council Goals Q-3, October 2002 Update Goal S.A. Bull Mountain Study i . March 2002 identify approaches for comprehensive survey of Bull Mountain residents to gauge support for the City's annexation of the area. 2. April 2002 initiate discussion with Washington County on next steps and their involvement. 3. April 2002 renewal of IGA for planning and building services for Bull Mountain. 4. Finalize scope of review and approach for review with City Council June 2002. Study will include education component. Completion of this goal is dependent upon the involvement and support of Washington County. • Riley research Associates surveyed 305 Bull Mountain and Tigard residents by phone to gauge support for annexation. • The survey showed that support is clearly divided between City of Tigard and Bull Mountain residents. The majority of Bull Mountain residents surveyed did not support annexation, while the majority of Tigard residents surveyed did. • On August 27, 2002, Council considered a resolution to begin an annexation plan, but it did not go forward. • Questions still need to be answered regarding long-term provision of services to the area; staff is examining this issue. Goal 5.B. Monitor the progress of the Durham Quarry development, receiving regular Council updates. i. March 2002 IGA addressing development and permitting for quarry project. 2. Regular Council updates provided. Completion of this goal is dependent upon the development project proceeding forward. i. Continued coordination on development of site, including bi-monthly progress meetings with the developer and impacted agencies. 2. Negotiations being finalized between Washington County and developer for purchase. ® Q•4 Final Report 2002 27 Ti and Ci Council Goals Q-3, October 2002 Update Goal s cont'd. Goal S.C. Affordable Housing 1. July 2002 produce Affordable Housing Action Plan for Council's review and adoption. 2. Provide information on affordable housing program to providers. 3. Monitor Metro's actions on affordable housing. Affordable Housing Action Plan provides the foundation of Tigard's approach to the issue of providing affordable housing. The plan will lay out policy as well as approach to addressing this goal. In September, Council adopted the 26-page Affordable Housing Program as a comprehensive delineation of the City's efforts to emphasize and encourage affordable housing in the community. The efforts include policies, goals, and strategies, as well as specific land use and non-land use affordable housing promotion measures. Goal S.D. Washington Square Regional Center Plan 1. December 2002 Development of Washington Square Regional Center Plan implementation Program. 2. Funding strategy development. 3. Greenbelt strategy development. 4. Transit demand management strategy development. Washington Square Regional Center Plan implementation includes development of several strategies. Involvement of Washington County, Beaverton, and Metro are critical to the success of this goal. Funding strategy developed. Scheduled for Council adoption in November. e Next step is to implement the strategy steps identified. TDM, greenbelt, and storm water components are included in long range planning work program. Q 4 Final Report 2002 28 ® Ti and Ci Council Goals Q-2, July 2002 Update Goal 5.A. Evaluate Bull Mountain Study both the city Bull Mountain annexation survey effort was initiated in May: July 2002 the survey. and the county selected Riley Research Assoates The survey is expected to be finalized by the Goal 5.13. Monitor Durham Quarry Development meetings with the developer and impacted agencies.ding monthly progress Goal S.C. Affordable Housing council review of an Affordable Housing Action Plan is scheduled for July 23, 2002. The plan is a compilation of all the local efforts undertaken to support and encourage affordable housing. Copies of the approved plan will be provided to affordable housing providers and to the Housing Advocacy Group of Washington County. In April 2002 the city submitted a required progress report that describes how the city meets or could meet Metro's Urban Growth Management Functional Plan Title 7, Housing and Affordable Housing. Goal 5.D. Washington Square Regional Center Implementation Plan A Draft Washington Square Regional Center implementation Plan was prepared through collective effort of key city departments: Community Development, Engineering, Public Works, and Finance. The draft report is scheduled for Council review on July 16, 2002. Following the July Council meeting, two regional coordination meetings will be scheduled: 1. Senior regional staff review in September/October; and 2. Funding summit with elected officials in November. Q•4 Final Report 2002---I- Q- 1, April 2002 Update 29 Goal S.A. staff is working with Washington county to develop a scope of work and public outreach, including a value poll, for an annexation plan. Goal 5.B. signed the intergovernmental agreement with in March, Council reviewed a County. Tualatin and Wailngton Goal S.C. on February 19, Council discussed the adoption of new strategies to and charges imp sed on affordable encourage affor eabaside t housing. offset feesi a special fund or s housing deceolopide the allopcation of the regular of $500 to continue the C ty s membership in decided to the Housing Advocacy Group (NAG) Staff is developing a Regional center implementation Goal S. Washington Square Program. The for internal funding un group by meets monthly to develop a funding strategy program H July. C _J tu J L Q-4 Final Report 2002 30 Tigard Ci Council Goals Library: Margaret GOAL 6: LIBRARY A. Council members will individually support promotion of the library construction bond. Q-4, December 2002 Update Goal 6. Library • Council members approved purchase of the 14.7-acre site on Hall Blvd. near O'Mara Street. • Council members received monthly update presentations from the library director on the progress of the new library. • Councilor Craig Dirksen presided at two community meetings to elicit citizen participation and feedback on design of the new library. • Council members approved sale nf new library construction bonds to the Oregon Economic and Community Development Department. • Council members assisted the public information campaign by helping spread the word about public involvement in the new library. • Council members reviewed and approved the schematic designs presented by the architects. ® Q 4 Final Report 2002 31 Ti and Ci Council Goals Q-3, October 2002 Update • Council members approved selection of the architectural, project management and general contractor firms for new library construction. Council members received monthly update presentations from the library director on the progress of the new library. • Councilor Craig Dirksen was appointed as council liaison to the New Library Resource Team upon the resignation of Councilor Joyce Patton in August. • Council members approved sale of new library construction bonds to the Oregon Economic and Community Development Department. • Council members have assisted the public information campaign by helping spread the word about public involvement in the new library. Q-2, July 2002 Update Goal 6.A. Library Construction Bond • The successful passage of the new Library bond measure benefited from the active involvement of Tigard's City Council in the public education process. • Public appearances by Council members publicized the new library and the bond measure to groups and organizations in Tigard. • Letters to the editor from Council members appeared in both the Oregonian and the Tigard Times. They provided background and rationale for the new library and bond measure. • The Council helped keep the bond measure and the new library in the forefront as agenda items in their televised Council meetings. • Both during and after the bond measure election, Council members gave press interviews about the proposed new library. • Both Mayor Griffith and Councilor Patton were featured in the cable TV program "A Day in the Life of the Library," which aired in April and and Their comments addressed questions about the new library proposal the bond measure. • Mayor Griffith's column in Cityscape raised issues related to the new library both during and after the election. Q 4 Final Report 2002 32 ®Ti and Ci Council ---I- Q-1, April 2002 Update Goal 6.A. cont'd. Goal 6.A. Council members have participated in several presentations about the new library to groups and organizations throughout Tigard. several Council members took part in the library site master plan meeting for the community on March s. project presentation at his Blue Mayor Griffith featured the new library pro P Ribbon Task Force meeting in March. . Councilor Patton participated in an editorial board meeting with the Tigard Times, along with the City Manager, the Library Director and a citizen member of the New Tigard Library Construction Committee. Through public meetings with the Construction Committee and the Library Board, Council members have helped focus public attention on the bond measure and proposed new library. Council members, both individually and as a group, have advanced the City's public information efforts through televised programs on TVCA. Q-4 Final Report 2002 Tigard Citv Council Gi Administration: Liz 33 GOAL 7: COMMUNICATION A. Continue to meet with local, county, regional and state partners. B. Continue to improve and expand communication with Tigard citizens through the CIT program, Cityscape, Website, cable, media, Community Connectors, and other means. C. Support English-as-a-Second-Language programs in Tigard. Q-4, December 2002 Update Goal 7.A. Communication State Senator Ginny Burdick and State Representative Max Williams gave periodic updates regarding legislative activity at council meetings during the year that were aired on cable television. The City Council held regular meetings during the year with the Budget Committee, Planning Commission, Library Board, School District Board, and the Tualatin Valley Fire and Rescue District Board. During the last quarter, the council met with the Budget Committee to review social service funding, the Senior Center Board to discuss programs, and the intergovernmental Water Board to discuss long-term water supply options. Tigard High School Student Envoy Paul Brems attends the first council meeting of each month to present information about school activities and programs. Goal 7.13. Expand Communication CITs-- Attendance at CIT meetings averaged a little higher in the fourth quarter than the third quarter, but the monthly average for the year declined from almost 13 people per meeting in 2001 to almost 9 per meeting in 2002. Surveys indicate, however, that about 660 people get information about the city by watching the CIT meetings on cable. Due to the low attendance at the meetings, the focus in February 2003 will shift to producing programs to inform and educate the cable television audience. Citu_ scape The format of the Cityscape newsletter was updated in time to include two colors along with photographs. Costs for producing the Cityscape increased 14% over the previous year due to the new two-color format. As part of preparing the FY 2003-04 budget, staff will investigate more cost-effective ways to distribute the Cityscape. Q 4 Final Report 2002 34 Ti and Ci Council Goals Q-4, December 2002 Update Goal 7.13. Expand Communication cont'd. Website New features added to the website in 2002 include vendor registration and press releases. Information on the website continues to be updated quickly. A redesign of the website now in progress will accommodate new and enhanced features. Cable During the last quarter, city staff produced two library community meetings, the proposed street maintenance fee open house, and a story time video. Media Press releases continue to be issued weekly with an average of 81.5% printed for the year, only 62.5% in January, but 100% were printed in August. Goal 7.C. ESL The city's young adult librarian continues to meet at least monthly with the Hispanic Teen Advisory Group (HTAG) at Tigard High School. The group assists in the selection of materials for children and teens for the library. They are also planning some programming for early in 2004. ® Q-4 Final Report 2002 35 Tigard City Council Goals Q-3, October 2002 Update Goal 7.A. State Senator Ginny Burdick and State Representative Max Williams both made remarks at the August 13 Council meeting and answered questions. The Council met with the Budget Committee to discuss social service funding. At the beginning of the school year the Tigard High Student Envoy started attending the first Council meeting of each month again to present Tigard High news. Two Metro councilors attended a study session in July to discuss urban growth boundary issues. Goal 7.8. CITS- The CIT meeting format will likely undergo a change beginning with the February 2003 meeting. Due to low attendance at the evening meetings but an at-home audience, the focus will shift to airing programs that educate and inform citizens about current issues. The proposed new program format will be discussed at the November 7 CIT meeting. Cityscape- Staff has recommended to Council that Cityscape's distribution method be evaluated. Although still quite popular, the newsletter information may be able to be communicated in a more cost-effective manner. Website- The website continues to be updated regularly. In the last quarter, a vendor application feature was added that allows vendors to register their name and services with the city which allows the city's purchasing department to search the system for available vendors to provide a specific service. A redesign of the Website is also underway to make room for new and enhanced features. Cable- Two of the city's network staff members are now certified producer/directors. City staff and volunteers are now staffing City Council, Hearings Officer, and CIT productions. Media- Press releases continue to be issued weekly with nearly 90% printed. Q 4 Final Report 2002 36 Ti and Ci Council Goals Q-3, October 2002 Update Goal 7.13. cont'd. Goal 7.C. The library's Hispanic Teen Advisory Group (HTAG) met in July to plan the September 14 Mexican Independence Day celebration and to translate summer program materials. Two of the HTAG members volunteered at the September 14 event. The young adult librarian will meet monthly with HTAG at the high school. Q-2, July 2002 Update Goal 7.A. Local, county, regional, and state partners During the second quarter, the City Council met with representatives of the Tigard-Tualatin School District and Tualatin Valley Fire and Rescue. The Budget Committee (with Council as members) held public hearings on the FY 2002-03 budget and forwarded a recommendation to Council which adopted a budget on June 11, 2002. Goal 7.B. CITs- The June CIT meeting was taped on the morning of June 6 and aired that evening in the CIT's regular time slot on cable television. The pre-taped format allowed for different types of presentations. The July meeting was cancelled. The August and September meetings will be taped during the day to air in the evening. Cityscape-- A new two-color format with photos was introduced with the June issue. Website- The information on the Website is continually updated (i.e., road closures, construction status, library programs). A new feature added in the last quarter is the Tigard City Council Action Recap which includes the previous month's meeting highlights and what's on the Council agenda for the coming month. ® Q•4 Final Report 2002 37 Ti and Ci Council Goals Q•2, July 2002 Update Goal 7.B. cont'd. Cable- In June, the Land Use Hearings officer meetings started airing on cable. The meetings are taped to air in the two weeks following each hearing. Media- Press releases continue to be issued weekly. in April and May over 90% o press releases submitted were printed. Goal 7.C. The library's Hispanic Teen Advisory Group (HTAG) met in May and June to discuss plans for programs. The charge of this group is to help plan programming targeting Hispanic families, to assist as translators at events, and make recommendations for materials to be added to the library collection. The HTAG is currently assisting in planning a festival which is scheduled for Saturday, September 14, 2002. Q-1, April 2002 Update Goal 7.A. Annual meetings are scheduled with the Budget Committee, Planning Commission, Library Board, School District Board, Senior Center Board, and Tualatin Valley Fire and Rescue District Board. The Tigard High School Student Envoy reports to Council at the first meeting each month on school activities. The State Representative and Senator give periodic updates to the City Council over cable television, more often during the legislative session. During the last quarter, the Council met with the Planning Commission and the Library Board. Goal 7.B. CITs- The June, July, August and September meetings may be taped to air later. Attendance is declining at the evening meetings to an average of 10 per meeting. The meetings will still be public but taping during the day will be a more efficient use of staff resources and allow for a variety of formats in one program. Cilyscape- The format of the newsletter will be updated with added features beginning in June 2002 website- Content on the new Website is updated very quickly. A new feature to preview upcoming Council meeting agenda topics is in the works. Q-4 Final Report 2002 38 Tigard city council Goals Q-1, April 2002 Update Goal 7.B. contd. Cable- City staff and volunteers are being trained to operate the civic studio cameras and produce and direct cameras. in the last quarter, two programs were produced about the Tigard Library. The City's 4U6 birthday showcase production also aired. Media- 77% are printed. Press releases continue to be issued weekly. Approximately Community Connectors- Two connectors were added in the last quarter, both representing areas on Bull Mountain. Goal 7.C. Support "English as a Second Language" programs in Tigard. In the last quarter, the library received a $16,200 Library Services and Technology Act grant for its innovative "Hispanic Youth Initiative" project. The funds will help enhance collections and services for Hispanic populations with a focus on young adults. A Hispanic Teen Advisory Group will be formed to advise the library as it expands Spanish language and English language leaming materials including two computer work stations that will feature computer tutorials-English language learning software and Spanish language applications. AGENDA ITEM # 3, 3 FOR AGENDA OF 1/28/03 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Recreational Trails Grant Application PREPARED BY: D. Roberts/D. Plaza DEPT HEAD OK . f~ CITY MGR OK ISSUE BEFORE THE COUNCIL Should Council authorize the Mayor to sign the attached resolution endorsing the submittal of a federal Recreational Trails Program (RTP) grant application? STAFF RECOMMENDATION Staff recommends that Council approve the resolution. INFORMATION SUMMARY The RTP is a federal-aid assistance program intended to help States provide and maintain recreational trails for both motorized and non-motorized trail use. Oregon Parks and Recreation Department (OPRD) administers the RTP in Oregon. The program is highly competitive. City, state, and federal agencies are all eligible to receive funds. In December, the department received 68 notices of intent to apply for funds, required of all potential applicants. Projects sponsors must provide at least 20 percent of the project's cost. Applications with a higher match ratio are the most competitive. Staff proposes to submit an application for half the cost of constructing a 920 foot Fanno Creek Trail segment between Hall Boulevard and the future library. The segment includes a pedestrian bridge over Fanno Creek. The amount of the higher than required match is based on discussions with the state RTP program manager and is intended to maximize the project's chances of being picked for funding given the high number of anticipated with terms of applications. It also is intended to offset the Tigard project's comparative lack of ready-to-go-ness not having completed design and permitting. In addition to higher local contributions, projects construction drawings and permits in place will be more competitive than those that are in the early stages of project development. Proposals will be evaluated by a state-wide committee composed of park planning professionals and elected officials. Successful applicants have two years to spend the money. The City's application has been reviewed and approved by the Finance Department, with respect to financial obligations. OTHER ALTERNATIVES CONSIDERED Do not submit a project proposal this fiscal year. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Parks and Recreation Goal #I calls for the pursuit of grant funding opportunities. FISCAL NOTES The grant amount requested is $47,550. The proposed local hard dollar contribution of $47,550 will come from Park SDC funds. These matching funds are included in the proposed 2003-2004 Parks Capital Improvement Plan. i/citywidefM application-2003 AGENDA ITEM # FOR AGENDA OF 1/28/03 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Resolution ~naorsui i ..a,a1,,. -1. CITY MGR OK PREPARED BY: D. Roberts/Dan Plaza DEPT HEAD OK ISSUE BEFORE THE COUNCIL Should Council endorse a grant application prepared by the City of Tualatin for a Transportation Enhancement Program funds to help finance the construction of a bicycle/pedestrian bridge spanning the Tualatin River? STAFF RECOMMENDATION Council adopt the attached resolution endorsing the application. INFORMATION SUMMARY The City of Tualatin has prepared an plicatiof a pedestrian or an Obridge over the Tualatin Rivera PIn dditioato to provide major funding for the construction the bridge structure, the proposed project includes connecting ramps and pathway approaches. The proposed ridge bridge would be sited immediately downstream eof the existing railroad xisting railroad bridgebs not structurally feaechnical study determined that attaching a bike/ped bridge OTHER ALTERNATIVES CONSIDERED Do not support the application. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The proposed project is consistent with Transportation Goals No. 2 and 3. Goal No. 2 calls for enhancing off-street bike-pedestrian walkway connectivity. Goal No. 3 calls for the identification of new funding sources for transportation improvement projects. ATTACHMENT LIST 1. Resolution FISCAL NOTES The grant amount requested is $lmillion. The Transportation Enhancement Grant Program requires a ten percent local contribution or match. In the case of the present project, Tualatin is providing the entire match amount. No City of Tigard dollars are involved in the project. AGENDA ITEM # 3, 5 FOR AGENDA OF 01-28-03 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Approve Intergovernmental Agreement between City of Tigard and Clean Water Services PREPARED BY: Ed Wegner DEPT HEAD OK CITY MGR OK LA44-'-- ISSUE BEFORE THE COUNCIL Council to approve the Intergovernmental Agreement (IGA) with Clean Water Services and authorize the City Manager to sign such agreement. STAFF RECOMMENDATION Staff recommendation to have City Manager authorized to sign the Intergovernmental Agreement with Clean Water Services. INFORMATION SUMMARY Staff has completed the negotiations with Clean Water Services (CWS) and has made presentation to City Council on January 21, 2003 and is comfortable with the agreement being presented tonight. This IGA has been in the negotiation stages for approximately two years. The agreement will replace the previous IGA and is based on a model IGA prepared for all the cities in Washington County. This IGA is intended to memorialize the current relationship between CWS and the City which evolved when the original County Service District was formed. Listed below are two key issues in the agreement that will affect Tigard into the near future: • Agreement to adjust service boundaries with Tigard being asked to operate and maintain areas currently outside the City limits. This change will increase our responsibility area by an estimated 70 percent. The effective date of this change will be July 1, 2004. • Clean Water Services in conjunction with the member cities will be undertaking a new revenue sharing methodology in the upcoming year. Tigard has retained the right to abandon this agreement should an inadequate revenue sharing methodology be reached. OTHER ALTERNATIVES CONSIDERED Discontinue participation with Clean Water Services on and Intergovernmental Agreement VISION TASK FORCE GOAL AND ACTION COMMI TTht 5 t itA 1 r-V r Although not directly stated as a Visioning Task Force Goal, this issue should be addressed in a more efficient method of delivery of services to citizens and ratepayers. ATTACHMENT LIST 1. Agreement FISCAL NOTES All costs for the City to be responsible for maintenance outside the City of Tigard will be reimbursed by Clean Water Services. AGENDA ITEM # 3 CP FOR AGENDA OF 01-28-03 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Approve Intergovernmental Agreement between City of Tigard and 1V1U1utvlaiaai v.+..... - - PREPARED BY: Ed Wegner _ DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Council to approve the Intergovernmental Agreement (IGA) with Multnomah County for mosquito control services and authorize the City Manager to sign such agreement. STAFF RECOMMENDATION Staff recommendation to have City Manager authorized to sign the Intergovernmental Agreement with Multnomah County. INFORMATION SUMMARI' The City of Tigard currently participates in a joint agreement with Multnomah County through an agreement that is administered by the City of Durham for mosquito control services. This agreement has become important with the West Nile virus being spread by mosquitoes. Monitoring and control of the mosquito larvae significantly reduces the adult mosquito population that spreads the virus. In the past these services were provided through Multnomah County with an agreement executed by the City of Durham. Multnomah County would like to have each jurisdiction sign an individual IGA for these contracted services rather than continue working with other agencies. This IGA is intended to formalize the current relationship between Multnomah County and the City of Tigard. The IGA is basically the same services that have been provided in the past and the same language is included in the IGA. OTHER ALTERNATIVES CONSIDERED Discontinue mosquito control services with Multnomah County. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY ATTACHMENT LIST 1. Agreement FISCAL NOTES Funding for this project exists within the Parks Division budget in the amount of $1,500. MEMORANDUM CITY OF TIGARD, OREGON TO: Kathy Kaatz FROM: Cathy Wheatley DATE: February 10, 2003 SUBJECT: Clean Water Services IGA and Government Contract with Multnomah County - Mosquito Control Services Kathy, here are the a have y oces edthese documents for your needs in Public Works, documents. When you processed please send one original to the Records Division. Thanks! Attachments I:WDM%CATFMMTG-DIST190 AGREEMENT - MULT CO. & CWS IGA.DOC AGENDA ITEM # '-3- 7 0. . FOR AGENDA OF January 28, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Award of the Contract for the Construction of the Durham Road Traffic PREPARED BY: G Berry AO DEPT HEAD OK CY " CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the award of the contract for the construction of the Durham Road Traffic Signalization at 98th Avenue Project? STAFF RECOMMENDATION That the Local Contract Review Board, by motion, approve the award of the contract to Parker Northwest Paving Company in the amount of $148,394.70. INFORMATION SUMMARY SW 98th Avenue, classified as a neighborhood route, connects to Durham Road at a tee intersection near Summerfield, a residential community for retirees. Durham Road, classified as an arterial, provides a connection between Pacific Highway and SW 72ttd Avenue. The high volume of traffic on Durham Road causes excessive delays to southbound motorists on SW 98th Avenue and to pedestrians crossing Durham Road, particularly during peak periods of traffic. The project is intended to improve traffic flow and safety by installing a three-way traffic signal and a three-way pedestrian actuated crossing signal at the intersection. In addition, the three hundred foot approach along SW 98th Avenue from the intersection will be widened on the west side for a total street width of forty feet to provide for a left turn lane onto Durham Road. A sidewalk will be installed along the widened portion of SW 98th Avenue to bridge a portion of the street without sidewalks to the existing sidewalk ramp at the northwest corner of the intersection. Two catch basins and drainage pipe will be installed to reconfigure the drainage system on the widened portion of SW 98th Avenue. Sanitary sewer laterals will be installed at the northwest corner of the intersection to avoid the need to remove new pavement when owners connect to the sewer main. Driveways will be provided for the lots abutting the widened portion of the street. The bid opening was conducted on December 23, 2002. The bid results are: Parker Northwest Paving Oregon City, OR $148,394.70 Kerr Contractors Tualatin, OR $149,291.70 D &D Concrete & Utilities Tualatin, OR $156,403.00 Benge Construction Tualatin, OR $157,657.00 All Concrete Specialties Vancouver, WA $159,039.00 Camrock Excavation Boring, OR $165,044.99 Eagle-Elsner Tigard, OR $167,941.90 Nutter Vancouver, WA $168,571.00 KT Contracting Salem, OR $186,559.00 EC Albany, OR $188,825.00 Highlite Construction Brush Prairie, WA $193,969.41 Engineer's Estimate $134,000.00 Although the lowest responsive bid is higher than the Engineer's Estimate, the range of bid amounts and the grouping of several bids at the $150,000 to $160,000 level indicates that a rebid of the project would not result in a lower bid. Based on the bids submitted, the low bid of $148,394.70 appears reasonable and is recommended for award. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The Durham Road Traffic Signalization at 98th Avenue Project meets the Tigard Beyond Tomorrow goals of "Improve Traffic Flow" and Improve Traffic Safety." ATTACHMENT LIST None FISCAL NOTES This project is funded through the FY 2002-03 Capital Improvement Program by the Traffic Impact Fee Fund. \\Tig333\usADEFTS\ENG\2002-2003 FY ClflDurham Rd Q 98th Ave Traffic SigmAl-28-03 Award Durham Signal A1S.dm AGENDA ITEM # 4-7 b. FOR AGENDA OF January 28, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Award of a contract for appraisal and land acquisition services for the Walnut Street and SW 1215' Av Irn rovement Project PREPARED BY: G. Berry DEPT HEAD OK: Am tin P: Duenas CITY MGR OK: Wm. Monahan ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the award of the contract for appraisal and land acquisition services for the Walnut Street and SW 1215E Av. Improvement Project? STAFF RECOMMENDATION That the Local Contract Review Board, by motion, approve the award of the contract to Right-of-Way Associates, Inc. in the amount of $118,625.00. INFORMATION SUMMARY The Walnut Street and SW 121St Av. Improvement Project will widen Walnut Street from SW 116th Avenue to Tiedeman Avenue and SW 121St Avenue from Rose Vista Drive to Tippitt Place to collector street standards. Currently, only the design and right-of-way acquisition portion of the project is funded. The proposed services contract would provide the property negotiation services and appraisals required to accomplish the right-of-way acquisition for all thirty five lots within the Walnut Street project and five of the lots within the SW 1215[ Avenue project. Right-of-way acquisition for the remaining lots within the SW 121St Avenue project will be completed once additional funding is available. The consultant was selected through a request for proposal process on February 4, 2001. The proposal applied to all capital improvements projects on an as-needed basis and expired on December 31, 2002, but has been extended to December 31, 2003. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The Walnut Street and SW 121St Av. Improvement Project meets the Tigard Beyond Tomorrow goals of "Improve Traffic Flow" and "Improve Traffic Safety." ATTACHMENT LIST Vicinity Map FISCAL NOTES The design and right-of-way acquisition portion of these projects is funded in the amount of $800,000 through the City and Urban Services Traffic Impact Fees. \\Tig333VLu\DEPTS\EN +('\2002-2003 FY CIP\121st -Walnut Ptuperty\I44-03 Walnut Acquisitions AIS.doc V) z w z:2 J w Q> ~0 cy- V) F- T'-- N W ~IX F- N J W cr- W N O ~ v > E O Q N > N O LL •a N E I- ~ fl. W L L W, -011 Q Z U_ N H Z i AGENDA ITEM # 3,'71 FOR AGENDA OF 1-28-03 ISSUE/AGENDA TITLE CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY DEPT HEAD OK V1' CITY MGR OK PREPARED BY: Steve Martin ISSUE BEFORE THE COUNCIL The Issue before the Local Contract Review Board is the purchase of a Jacobson HR-9016 mower from Machinery Components Company Inc. in the amount of $60,108.00 STAFF RECOMMENDATION Staff recommends that the Local Contract Review Board authorize the purchase of a Jacobson HR-9016 under the cooperative purchasing agreement using Springfield School Districts specifications. INFORMATION SUMMARY The Parks and Grounds Division propose to purchase a new 16 foot wide mower. This mower will replace a twelve year old 16 foot mower. In August, 2001 the Springfield School District awarded a bid for the purchase of a Jacobson HR-9016 16 foot Rotary Deck Diesel Powered Mower from Farwest Equipment of Portland (Subsequently bought by Machinery Components Inc.). The bid was advertised and two bids meeting the requirements were received. This bid established a price agreement with the option to renew annually for 5 years and allows other publicly funded city, county, district, agency, or other similar entity to purchase this equipment under the terms and conditions of the agreement. There does not exist at this time another State of Oregon bid for mowers of this size. The proposed mower will be used weekly to mow sports fields and other large turf areas. This mower allows the cutting of the sports fields in short windows of time twice per week. The proposed mower will replace a twelve year old piece of equipment that is past its useful life expectancy. The older piece of equipment has been in the shop 44 times for unscheduled maintenance with repair costs over $12,000 during the last two mowing seasons. The additional $1,080 accounts for the purchase of a roll bar and road lights in lieu of purchase of the cab option. ally er season especially The proposed mower is needed to mow quickly turf 6 foot mower is the largest land fast sgmachine for mowing the large when the sports fields are heavily used The turf areas in the park system. Without this mower it would take the next two largest mowers and two operators to cut the same amount of grass in the same time. The speed and efficiency of the new mower will be especially important with a growing park maintenance inventory. N OTHER ALTERNATIVES CONSIDERED Reject the option of purchasing this mower under this cooperative purchasing agreement. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST 1. Copy of final quote sheet from Machinery Components, Inc. FISCAL NOTES Cost of Mower is $60,108.00. The mower is budgeted at $80,000.00 in the 2002-03 budget under line item 100-1600-706000 in the Parks and Grounds budget. QUOTATION PAGE DATE V! CONTAG 1 h't - CUSTOMS ADDRESS STATE Zlp Z FAX .Ty NOTES SIGNED ACCEPTED OFFER EXPIRES 1200 SOUTH DEARBORN STREET, SEATTLE' WA (206) 326-1750 WATOLL-FREE S00-732-1106 FAX: 206-322-1435 t _ 'Esms AGENDA ITEM # 3177 d e FOR AGENDA OF 1-28-03 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Authorize the Purchase of Volvo 10 Yard DDuum Truck PREPARED BY: Sam Morrison DEPT HEAD OK ~J CITY MGR OK ISSUE BEFORE THE COUNCIL The issue before the Local Contract Review Board is the purchase of a Volvo VHD6413200 Cab chassis w/10 yard Columbia dump body as per State contract in the amount of $ 105,081 STAFF RECOMMENDATION Staff recommends that the Local Contract Review Board authorize the purchase of a Volvo VHD6413200 Cab chassis w/10 yard Columbia dump body options under the cooperative purchasing agreement using State of Oregon specifications. INFORMATION SUMMARY The Water Division proposes to purchase a Volvo 10 yard dump truck which will replace an existing 1978 GMC Brigadier dump truck. In October of 2001 bid was awarded through the State of Oregon allowing renewal options for a period of years. This bid allows other publicly funded city, county, district, agency, or other similar entity to purchase this equipment under the terms and conditions of the agreement. At this time, no other bids exist for mowers of this size. This purchase will replace an existing 10 yard dump truck that is used almost daily by the Water Division construction crew. This existing piece of the equipment is well beyond its life expectancy and requires a significant amount of repair costs. The proposed dump truck will be utilized by the crew for various construction projects throughout the year. OTHER ALTERNATIVES CONSIDERED Reject the option of purchasing dump truck under this cooperative purchasing agreement. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST 1. Vehicle Specifications and quote sheet FISCAL NOTES Cost of dump truck is $105,081 and funds ($170,000) were budgeted in the 2002-03 Water Division budget. JAN 04 2003 1759 FR TEC 5032895442 TO 5036844191 P.01i10 January 4, 2003 Quote Prepared for: City of Tigard Ben Tracy Fleet Maintenance Supervisor 13125 SW Hall Blvd. Tigard, OR 97233 Revised Quote please find the revised specifications and pricing for a new Volvo VHD64B chassis complete with Columbia Body dL=p body. Chassis pricing per provided specs- $86,144.00 655.00 $23 Columbia Body pricing. , 00 $282 Add for traction control. Less Trade allowance for . 45,000.00 1987 GMC #523202 5105,081.00 Net truck cost current Volvo build schedule is the t" week of April. If the truck was ordered in the next couple of weeks you could plan on seeing it by mid May. please call me if you have any questions- Thank you, Kirtus Hibbard TEC Equipment AGENDA ITEM # _~L_ FOR AGENDA OF January 28, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A rove Council Goals for 2003 CITY MGR OK PREPARED BY: William A. Monahan DEPT HEAD OK ISSUE BEFORE THE COUNCIL Review and approve the Council Goals for 2003. STAFF RECOMMENDATION Review and approve the Council Goals for 2003. INFORMATION SUMMARY The City Council met in a goal-setting session on Monday, January 6, 2003. The Council reviewed the progress made toward attaining completion of the goals Council set for 2002. Council discussed goals to be carried over into 2003 as well as potential new goals to be initiated. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Visioning goals are identified throughout the goals and tasks developed by the City Council. ATTACHMENT LIST Goal List FISCAL NOTES W N/A :\ADM\PACKET'03\2003012s\COUNCIL GOALS AIS.DOC 2003 Tigard City Council Goals GOAL 1- FINANCIAL STRATEGY GOAL 2-TIGARD CENTRAL BUSINESS DISTRICT GOAL 3-TRANSPORTATION GOAL 4-PARIS AND RECREATION GOAL 5 -WATER GOAL 6-GROWTH MANAGEMENT GOAL 7-COMMUNICATION ® 2003 Tigard City Council Goals 2 GOAL 1: FINANCIAL STRATEGY A. Develop a sustainable long-term financial plan or strategy for issues such as: 1. General Fund needs 2. Library 3. Transportation 4. Parks and open space 5. Washington Square Regional Center 6. Central Business District 7. Water System B. Explore the creation of an economic-development program. GOAL 2: TIGARD CENTRAL BUSINESS DISTRICT A. Create a common vision for the Central Business District and build the energy to implement that vision through the Downtown Task Force. B. Support the activities of the Downtown Task Force as they provide input to the design of the Tigard commuter rail station and the zoning and development plan standards for the Central Business District. GOAL 3: TRANSPORTATION A. Aggressively pursue solutions to congestion of state, county and city facilities that cross through Tigard. 1. Reforming the Transportation Financing Task Force 2. Identify funding needs for state and city facilities ( jPnJ[c'~ "Orl0v.frP.; ,Z- t-d B. Continue working with Tri-Met to identify and fund additional intra- city bus routes. C. Right-of-way management. ® 2008 ~ T1 d Ci Council Goals GOAL 4: PARKS AND RECREATION i~ ,r-plans. A. Continue the efforts of the Youth Forum a~ Explore the creation of a Parks and Recreation Advisory Board. GOAL 5: WATER A. Continue to evaluate options for a long-term water supply. GOAL 6: GROWTH MANAGEMENT A. Continue to evaluate Tigard's role in the provision of urban services outside the city limits. GOAL 7: COMMUNICATION A. Increase Tigard's communication with other elected bodies through active participation of City Council members and staff. B. Improve and expand communication eaa concerns. particularly communicating success \\TIG333\USR\DEPTSWDM\CITY COUNCIL\GOALS\2003\2003 TIGARD CITY COUNCIL GOALS.DOC ( pOr l -P&L", Caw/n~ l ors cf~Un- ~la 2003 Tigard City Council Goals GOAL 1- FINANCIAL STRATEGY GOAL 2-TIGARD CENTRAL BUSINESS DISTRICT GOAL 3 -TRANSPORTATION GOAL 4-PARKS AND RECREATION GOAL 5 -WATER GOAL 6-GROWTH MANAGEMENT GOAL 7-COMMUNICATION ® 2003 2 Ti d Ci Council Goals GOAL 1: FINANCIAL STRATEGY A. Develop a sustainable long-term financial plan or strategy for issues such as: 1. General Fund needs 2. Library 3. Transportation 4. Parks and open space 5. Washington Square Regional Center 6. Central Business District 7. Water System B. Explore the creation of an economic development program. GOAL 2: TIGARD CENTRAL BUSINESS DISTRICT A. Create a common vision for the Central Business District and build the energy to implement that vision through the Downtown Task Force. B. Support the activities of the Downtown Task Force as they provide input to the design of the Tigard commuter rail station and the zoning and development plan standards for the Central Business District. GOAL 3: TRANSPORTATION A. Aggressively pursue solutions to congestion of state, county and city facilities that cross through Tigard. 1. Reforming the Transportation Financing Task Force. 2. Identify project priorities and funding needs for state and city facilities. B. Continue working with Tri-Met to identify and fund additional intra- city bus routes. C. Right-of-way management. 2008 8 Ti d Ci Council Goals GOAL 4: PARKS AND RECREATION A. Continue the efforts of the Youth Forum. B. Complete or update parks master plans for city facilities. B. Explore the creation of a Parks and Recreation Advisory Board. GOAL 5: WATER A. Continue to evaluate options for a long-term water supply. GOAL 6: GROWTH MANAGEMENT A. Continue to evaluate Tigard's role in the provision of urban services outside the city limits. GOAL 7: COMMUNICATION A. Increase Tigard's communication with other elected bodies through active participation of City Council members and staff. B. Improve and expand communication with citizens, particularly communicating successes and future concerns. Revised at 1/28/03 City Council Meeting I:\ADM\CITY COUNCIL\GOALS\2003\2003 TIGARD CITY COUNCIL GOALS.DOC AGENDA ITEM FOR AGENDA OF CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Affordable Housing F PREPARED BY: Duane Roberts DEPT HEAD OK 5 1/28/03 MGR OK L'4" ' Should Council award budgeted housing fee assistance funds to an applicant requesting assistance? STAFF RECOMMENDATION After reviewing the completed application and listening to the presentation, Council should act on the request. Staff has reviewed the completed application and determined that the request complies with all program guidelines. charges $4,500 Should Council decide to grant t actual amount to be determined based on the authorize up to in fee reimbursement, with assessed. INFORMATION SUMMARY In September 2002, Council adopted the Affordable Housing Program, intended to emphasize and encourage affordable housing in the Tigard community. The program includes a range of land use and non-land use affordable housing promotion tools and strategies. One of the non-land use tools is a new budget set-aside designed to reduce fees and charges imposed on affordable housing acquisition, development, and rehabilitation. The first year (FY 02-03) budget amount is $10,000. According to program guidelines, applications for assistance will be accepted twice per year, at the beginning and middle of the fiscal year. Because of start-up delays, only one opportunity to apply was available this first fiscal year. In late-October, Council adopted a set of ten guidelines that define the requirements and conditions for the award of the subsidy funds to housing providers. A copy of the guidelines is attached. According to these guidelines, public agencies, nonprofit organizations, and for-profit entities are all eligible to apply. In December, staff sent notices by both email and regular mail to each of several potential applicants and other potentially interested organizations. These included the Tualatin Valley Housing Partners, Housing Development Corporation, Community Partners for Affordable Housing, Washington County Department of Housing Services, Home Builders Association of Metro Portland, Vision Action Network, Housing Connections.Org, Housing Advocacy Group, and Portland HUD Housing Division. A notice and application packet also was placed on the City webpage under Hot Topics. One application was received during this first initial funding round. This is a Community Partners for Affordable Housing (CPAH) request for $3,696 to offset building permit fees imposed on proposed repairs to the Greenburg Oaks Apartments. Staff has assessed the completed application and determined that the request complies with all program guidelines. The amount of the fees and charges for which reimbursement is requested is an estimate. The actual amount will be known when the formal application for a building permit is submitted in late January. To provide some flexibility in event the fees and charges officially assessed are higher than estimated, staff recommends Council authorize up to $4,500 in fee assistance, with the actual award to be in the form of a reimbursement based on the fees and charges formally assessed. As indicated in guideline #7, an in-person presentation to City Council is required as part of the application process. The date set for the presentation is the January 28, 2003, Council meeting. A CPAH representative will be available at the meeting for this important step in the application process. The next application deadline for this assistance program will be sometime in May/June 2003. OTHER ALTERNATIVES CONSIDERED Award a lesser amount or no money. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Growth and Growth Management Goal #3 calls for the City to encourage and support "private sector programs to maintain diverse and affordable housing. ATTACHMENT LIST Attachment #1 Affordable Housing Fee Assistance Guidelines Attachment #2 Affordable Housing Fees and Charges Assistance Request FISCAL NOTES during this fiscal tyear weill Community return to he A total an oo al Services Fund is $10,000• Any available line item balnce Events and Social General Fund budget. i/citywide/sum/affordable.housing.fee subsidy Attachment 1 Affordable Housing Fee Assistance Guidelines 1. Both for- and not-for-profit entities are eligible to apply for affordable housing fee assistance funds. 2. Eligible activities include affordable housing acquisition, development, and rehabilitation. Affordable housing acquisition and development will receive greater consideration than rehabilitation. 3. The proposed project must be consistent with City housing policies and applicable planning and zoning standards. 4. Only units targeted to households earning at or below 50% of median income are eligible for City funds. Units targeted to households earning 60% of median income are eligible when the project includes an equal number of units serving households at or below 50% of median. 5. The organization guarantees that the housing produced or rehabilitated will maintain long-term affordability, with long-term defined as the longer of 25 years, or, if applicable, or Federal loan used to finance he project. the life of any State o 6. The organization guarantees that the project will be enrolled in the City Enhanced Safety Program (ESP) and maintain ESP certification for the respective (a.) period of long-term affordability defined in guideline #5, or (b.) the life of the ESP program. 7. Council review and approval of each separate award will be required. This review will include an in-person presentation to Council by a representative of the organization making the request. 8. The time limit on the use of the funds is two years. 9. Applications for assistance will be accepted twice per year. Applications shall be submitted on forms provided by the City of Tigard. 10. The maximum amount available is $500 per qualified unit, up to the current Social Services and Events Fund affordable housing set-aside line item balance. Attachment 2 Ia • ~ ~ P.O. Box 23206 • Tigard, OR 97281-3206 Tel: 503-968-2724 . Fax: 503-598-8923 • www.cpahinc.org FoR AFFORDABLE HOUSING, INC. Duane Roberts City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223' January 2, 2003 Dear Duane, Attached is our application for Affordable Housing Fee Assistance Funds. We are grateful for the opportunity to participate in this program and thank you and city council for working hard to make the program available. Programs like this make it easier for CPAH to more effectively provide much needed affordable housing for the citizens of Tigard who earn at the lowest end of the income scale. Sincerely, ~G Martin Soloway Deputy Director, Housing City of Tigard, Oregon 13125 SW Hall Blvd. Tigard, Oregon 97223 503-639-4171 FY 2002-03 AFFORDABLE HOUSING FEES AND CHARGES ASSISTANCE REQUEST Organization Name: Community Partners For Affordable Housing, INC. Address: 13137 SW Pacific Highway P.O. Box 23206 City, State, Zip: Tigard OR 97223 Contact Name: Sheila Greenlaw Fink, Executive Director Telephone Number. 503 968-2724 Email address: msoloway.cpah@verizon.net Address/location of the project site: [Note: only projects located within the Tigard City limits are eligible for funding assistance]: 11905 SW 91St, Tigard OR 97223 1. Briefly describe your organization and the type(s) of affordable housing opportunities you provide or are seeking to provide. Community Partners for Affordable Housing (CPAH) develops new and preserves existing housing resources for those with the greatest need who live or work in the Tigard-Tualatin area and Southwest Portland. CPAH owns three apartment complexes which provide housing for families at 60% or less of the Portland metropolitan area median income: Greenburg Oaks, Metzger Park and our latest development Village at Washington Square, a brand new 26-unit apartment complex which opened in May 2002. Community Partners for Affordable Housing also owns one five-bedroom, single family rental home for a total of 143 low income rental units. 2. Describe the activity for which you are requesting fee relief. During the past six months CPAH has conducted a capital campaign to raise funds for critical repairs needed at the Greenburg Oaks Apartments, an affordable rental housing community serving families earning 60% and 50% or less of area median income. Major components of the initial phase of rehabilitation include replacement of 7 deteriorated emergency egress staircases, foundation waterproofing, and replacement of foundation and storm drains. City fees for this t initial phase are estimated at approximately $3,600. Future planned improvements at the Greenburg Oaks Apartments include improving building ventilation and selective interior repairs and replacements of carpets, appliances, countertops and cabinets. Some of the planned Phase II improvements will require permits. An additional Affordable Housing Fees and Charges Assistance Request for the Phase II repairs and replacements may be submitted by CPAH, if appropriate, at a later date. For more information about Community Partners for Affordable Housing and the Greenburg Oaks Apartments capital campaign, please visit the CPAH website at: www.cpahinc.org. 3. Describe the fees and charges (including amounts per unit) that you are seeking City funds to offset. Fees and charges for the proposed work at Greenburg Oaks Apartments have been estimated based on the schedule of fees currently in place and are shown in the table below. City of Tigard Building Permit Fees Permit Review Tax FUS Comm total Building 1 177.70 115.51 14.22 71.08 378.51 Building 2 298.30 193.90 23.86 119.32 635.38 Building 3 298.30 193.90 23.86 119.32 635.38 Building 4 298.30 193.90 23.86 119.32 635.38 2,284.65 City of Tigard Total Lin Additional Fee Per Fee per Additional Plumbing Plumbing Permit Feet Drain Lin Feet First 100 Additional Fee over Permit Fees Lines over 100 Lin Feet 100 ft 100 Lin Ft Fee Building 1 540 440 55.00 46.40 204.16 259.16 Building 2 652 552 55.00 46.40 256.13 311.13 Building 3 840 740 55.00 46.40 343.36 398.36 Building 4 922 822 55.00 46.40 381.41 436.41 1,405.06 4. Describe the status of all necessary land use, zoning, and building plan approvals. A pre-application meeting to discuss the proposed improvements took place in July 2002. In attendance were Gary Lampella from the City of Tigard, LRS Architects, Seabold Construction and the Owner (CPAH). Building plans and specifications were finalized in September but as of December 30th, have not been submitted for review. Funding for the initial phases of the project has now been secured and CPAH anticipates submitting for permit in early January 2003 with start of construction in February. An on-site meeting with Matt Stine, City Forester, and a representative of CPAH took place in October 2002. The purpose of the consultation with Mr. Stine was to discuss several trees on site which may need to be removed, or may not survive, 2 excavation around the buildings as part of the work to waterproof the foundations and replace foundation and storm drains. At Mr. Stine's recommendation, an arborist was consulted and an assessment of effected trees was prepared and submitted to the City. Our understanding is that a Planner will be assigned and the review of the tree assessment and possible tree mitigation charges will be determined, upon submission of the application for plumbing permits. 5. Indicate whether the project will require the relocation of any household or business. CPAH does not anticipate relocating any Greenburg Oaks residents (or businesses) will be necessary during the construction. 6. Request (express in whole dollar amounts only): (Note: the city budget amount available for all projects combined during FY 02-03 is $10,000.] Dollar amount per unit $ 44 Number of units 84 Total request $ 3,696 Note: This amount may increase once tree mitigation fees, if any, are calculated. It is also possible that unforeseen circumstances will trigger change orders that could require further city fees. 7. Briefly describe how your project addresses each of the guidelines adopted by the Tigard City Council for considering fee assistance requests. Omit guidelines 7 & 9. [use and insert additional page if needed.] 1. Community Partners for Affordable Housing (CPAH) is a not for profit organization committed to providing high quality affordable housing in the Tigard area. 2. The planned work is rehabilitation to preserve existing affordable housing. 3. Greenburg Oaks is already consistent with City housing policy. 4. Of the 143 units of housing we operate in or near Tigard, most are affordable to and are occupied by local households earning less than 50% of the area median income. Rents at Greenburg Oaks are affordable to households earning 50% of the area median income, and more than half of our tenants are at that income level. 5. We have covenanted with the State of Oregon that we will maintain Greenburg Oaks as affordable housing for a period of 60 years, until the year 2058. 6. The project is actively enrolled in the city Enhanced Safety Program. We facilitate an active Neighborhood Watch committee at the site and we coordinate closely with the City Police Department. 8. While the relevant work will be staged in two phases, it is anticipated that it will be completed by the end of the summer of 2003. 10. The estimated amount of the request is $43.98 per unit. 8. Describe when you anticipate being able to use the requested funds. CPAH anticipates submitting an application for building permits in early January 2003. According to the current City of Tigard fee schedule, Review and Fire, Life Safety fees are due at time of application for a building permit. Allowing 2 - 3 weeks review and processing time for the City of Tigard Building Department, permits could be issued and construction begin in February 2003. CPAH estimates $1,226.25 would be due at application with the balance, $1,158.40, due when the building permits are issued. The remaining balance of the estimate project permit fees, time) ne6CPAH ant c pates being table to utilize thet equestedr permits. Based on the above fees as soon as they are available. 9. Certification I hereby certify, by signature below, that the information contained in this application is true and correct to the best of my knowledge. Date: / - 7--0 5 Signature Typed Name and Title Martin Soloway Deputy Director, Housing Note: Submit one original of the completed. The application deadline is 4:00 pm, January 2"d 2003 at Tigard City Hall. Applications transmitted by fax or email will not be accepted. Mail or deliver to: City of Tigard Attn: Duane Roberts 13125 SW Hall Blvd. Tigard, OR 97223 ;i Should you have any questions about how to complete the application form, contact Duane Roberts; 503-639-4171; duane(aD-ci.tigard.or.us. AGENDA ITEM # FOR AGENDA OF January 28 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Authorize sale of surplus property located at 13230 SW 154th Ave (Clute Property) using a Real Estate broker. PREPARED BY: Terry Muralt, Buyer DEPT HEAD OK_ CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the City list the property located at 13230 SW 154th Ave. for sale with a local real estate broker on a multiple listing basis, using the same minimum price as in the previous solicitation. Broker shall be selected in accordance with TMC 3.44.025. STAFF RECOMMENDATION Keep same minimum price of $285,000 and list the property with a local real estate broker on a multiple listing basis. Broker shall be selected in accordance with TMC 3.44.025. INFORMATION SUMMARY Council approved the sale of the surplus property purchased for access to Menlor Reservoir site on August 13, 2002. A solicitation for bids was prepared and advertised with a closing date of September 17, 2002 at 2:00 PM. The City received one bid from Barry Cook for $290,000. Earnest money of $5,000 was received within 5 days of bid award and the closing date was set for November 6th, 2002. On November 5th the first request was received to extend the closing date. The City over the next several weeks extended the closing date 4 different times. On December 4th Barry Cook had still not secured sufficient funds to complete the purchase so the City terminated the sale. The City retained the $5,000 earnest money that had been deposited under the initial sale agreement to offset legal and administrative costs incurred as a result of the repeated requests for extensions. TMC 3.44.015 (H) states that if no acceptable bids are received (1) the council my alter or keep the same minimum terms and direct staff to hold another sale, or (2) the council may alter or keep the same minimum terms and list the property for six months with a local real estate broker on a multiple listing basis. A listing may be renewed for an additional one six-month period. OTHER ALTERNATIVES CONSIDERED Complete another solicitation for bids for the property. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST 1. Summary appraisal report - May 2002 2. Summary of the timeline of failed closings and attorney costs. FISCAL NOTES The summary appraisal report indicates the market value of the property is considered to be $285,000. ATTACHMERr 1 SUMMARY APPRAISAL REPORT PARCEL 1 OF THE CLUTE PROPERTY 13230 S.W. 154"AVENUE TIGARD, OREGON PO No: W20832 PREPARED FOR MR. DENNIS COLEMEIR DEPARTMENT OF PUBLIC WORKS CITY OF TIGARD 17125 S.W. HALL BOULEVARD TIGARD, OREGON 97223 PREPARED BY MOSCATO, OFNER & HENNINGSEN, INC. 13765 N.W. CORNELL ROAD, SUITE 200 PORTLAND, OREGON 97229 EFFECTIVE DATE i MAY 6, 2002 OUR FILE NO: C02-073 Moscato Ofner & Henningsen, Inc May 10, 2002 Real Estate Appraiser and Consultant: Principals: Louis J. Moscato. MAI Lawrence E. Orner. MAI Sc m A. Henningsen. MAI Mr. Dennis Colemeir Department of Public Works City of Tigard 17125 S.W. Hall Boulevard Tigard, Oregon 97223 Dear Mr. Colemeir: Pursuant to your request, we have performed a complete appraisal in a summary report format of the City's Parcel 1 of the Clute Property located at 13230 S.W. 154'h Avenue in Tigard, Oregon. In accomplishing this assignment, we have completed an inspection ofthe subject property, together with observing both economic and land use trends in the subject's general area. In addition, comparable market data was investigated, analyzed and applied as appropriate. It is important to note that this is a complete appraisal in a summary report format which is intended to comply with the reporting requirements as set forth under Standards Rule 2-2(b) of the Uniform Standards of Professional Appraisal Practice. As such, it presents only summary discussions of the data, reasoning and analyses that were used in the appraisal process to develop the appraiser's opinion ofvalue. Supporting documentation concerning the data, reasoning and analyses is retained in the appraisers file. The depth of the discussion contained in this report is specific to the needs of the client and for the intended uses as stated in this report. The appraiser is not responsible for unauthorized use of this report. In this appraisal, the property has been valued as though it would be sold on an all-cash or equivalent new mortgage financing basis and has been prepared to comply with the Uniform Standards of Professional Appraisal Practice (as promulgated by the Appraisal Standards Board of The Appraisal Foundation). Based on our investigation and analysis of the available information, the market value of the subject property in fee simple, as described herein and as of May 6, 2002, is considered to be: TWO HUNDRED EIGHTY FIVE THOUSAND DOLLARS S2S00_00 - Suite 200 • 13765 NW Cornell Road • Portland, Oregon 97229 Telephone (503) 646-8111 • FAX (503) 646-8425 • E-Mail gfficeOctmohoortland.com Mr. Dennis Colemeir May 10, 2002 Page Two The valuation stated herein is including, but not limited to, hand assumptions which follow on e extraordinary assumption that the subsequent and attached pages building in any there are toxic hazardous or hellandritself and it must be noted that the ahppra sers are not improvements, , site p experts in this field; thus, if any questions or concerns exist, it is recommended that for our experts be consulted. In this case, a Phase I Environmental Assessment Report was provided review (see Site Description section). Respectfully submitted, MOSCATO, OFNER & HENNINGSEN, INC Lawrence E. Ufnaf; MAI Principal ` Oregon State Certification No. C000016 SUMMARY 01' PERTINENT DATA Effective Date: May 6, 2002 Date of Inspection: May 6. 200» Date of Appraisal: May 10. 2002 Property Rights Appraised: Fee Simple Location: 13230 S.W. 154"Avenue, Tigard, Oregon wood frame single-gamily residence built in 1960 A one-story Improvements: , and containing 1,984 sq.ft. of gross area plus a detached utility shed. Due to the subject's zoning Ibr high density residential development and the overall age, site layout, condition, quality and design of the improvements, the subject improvements arc considered to contribute no appreciable value and would likely be removed if the property were to be developed. Site Sire: Acres 5c2.l:t. Totttl Site Area: 1.360 59,242 Estiptated Usable Area: 0.957 41,696 Zoning: R-25 (Medium/High-Density Residential District) 2000-01 Real Market Value: $207.070 Owner of Record: City of Tigard Highest & Best Use: As vacant - high density attached housing development Mood Hazard Area: No portion of the subject site appears to he located within a 100-year flood hazard area. Exposure Time: - Six months (assuming property had competent and aggressive marketing) Indicated Stabilized Values: Cost Approach: NIA Sales Comparison Approach: $285,000 Income Approach: NIA Market Value Conclusion: S285,000* • subject to the extraordinary assumption that the property is free of any environmental contamination. 1 Moscato, Ofer & Hennin,gsen, Inc. City of Tigard Summary of Timeline of Failed Closings and Attorney Fee's for Vacant Developed Parcel located at 13230 SW 154 Ave., Tigard, OR 97223 Attached you will find a summary of the transactions of the attempted sale of the property at 13230 SW 154`h and a spreadsheet of the Attorney fee's incurred from the beginning of the sale to 11/15/02. 1. Council approved sale of surplus property on 8/13/02 2. Solicitation was prepared with closing date of 9/17/02 at 2:00 PM with a minimum bid of $285,000. It was advertised for sale in the following papers: Oregonian - 8/26/02 Community Newspapers - 8/29/02 Daily Journal of Commerce - 8/28/02 3. One bid was submitted on 9/17/02 at 11:22 AM for $290,000.00 by Barry Cook with request that the deed be put in the name of Blanche Richardson. 4. Closing date was set for November 6'h" (45 days from execution of earnest money agreement.) 5. On October 7t' a request was made by Barry Cook to change the title name to Paul Richardson. A letter from the City Attorney's office was issued regarding the change. 6. On November 5th, Barry Cook requested an extension. The City agreed and extended the closing time to November 13, 2002 at 5:00 PM. A letter was issued from the City Attorney's office to all parties that an extension had been granted. 7. On November 12th the City received a request from Barry Cook to change the title name from Paul Richardson to Charles Bruce Briscoe. The City agreed to the change. A letter from the City Attorney's office was issued regarding the change. 8. On November 13th, the City was notified that Barry Cook would not have all the finances secured for closing and asked for an extension to November 15th. The City agreed to extend closing to November 15t' 5:00 PM. A letter from the City Attorney's office was issued regarding the change and stated that no further extension of any nature would be granted. 9. The morning of November 150' Barry Cook notified the City that he was remainder of the funds.. short At that time funds had startd to be received at the Oregon remainder Title. Per the City's instructions a letter was issued by the City Attorney stating that the City would extend the closing to December 2nd and that this was a final extension. No more extensions would be granted. At the end of the day 11/15/02 Oregon Title reported to the City that Barry Cook was $120,000 short in securing the required funds to close escrow. 10. On December 2nd the City was again notified that not all the funds had been received but that they were in the process of being granted by a new loan company. Instructions were given by the City to extend the closing deadline to December 4d' no later than 5:00 PM. 11. On December 4t' the remainder of the funds still had not been received by Oregon Title so the transaction for the sale was terminated. The City retained the $5,000 earnest money that had been deposited under the initial sale agreement. Attorney Fee's for Vacant Developed Parcel located at 13230 SW 154`h Ave. DATE TIME EXPENSE ATTORNEY 09/17/2002 0.40 $60.00 DGC 09/18/2002 4.30 645.00 DGC 09/18/2002 0.60 30.00 GAL 09/18/2002 0.70 35.00 GAL 09/23/2002 0.40 60.00 DGC 09/23/2002 0.50 37.50 GAL 09/24/2002 0.70 105.00 DGC 09/24/2002 0.40 20.00 GAL 09/25/2002 0.30 45.00 DGC 09/25/2002 0.30 15.00 GAL 09/26/2002 0.20 10.00 GAL 10/0212002 0.40 $20.00 GAL 10/02/2002 0.20 $30.00 GDC 10/07/2002 0.70 $105.00 DGC 10/14/2002 0.40 $60.00 DGC 10/29/2002 0.30 $15.00 DJC 10/31/2002 0.40 $60.00 DJC 10/31/2002 2.10 $273.00 SAN 11/01/2002 0.60 $90.00 DGC 11/0412002 0.40 $60.00 DGC 11/05/2002 0.70 $105.00 DGC 11/06/2002 0.40 $20.00 GAL 11/12/2002 0.60 $90.00 DGC 11/13/2002 2.20 $330.00 DGC 11/13/2002 0.40 $20.00 GAL 11/13/2002 0.40 $20.00 GAL 11/14/2002 0.90 $135.00 DGC 11/15/2002 1.10 $165.00 DGC 11/15/2002 1.30 $65.00 GAL 11/18/2002 0.20 $30.00 DGC 11/27/2002 0.30 $15.00 GAL 12/02/2003 0.08 $120.00 DGC 12/04/2003 0.30 $45.00 DGC 12/10/2002 0.40 $60.00 DGC $2,995.50