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Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date by calling: 503-639-4171, x309 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA -April 16, 2002 page 1 AGENDA TIGARD CITY COUNCIL WORKSHOP MEETING April 16, 2002 6:30 PM 1. WORKSHOP MEETING 1.1 Call to Order - City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications BE Liaison Reports 1.5 Call to Council and Staff for Non Agenda Items 6:35 PM 2. JOINT MEETING WITH CITY COUNCILS OF TIGARD, TUALATIN AND THE TIGARD-TUALATIN SCHOOL DISTRICT BOARD • Welcome - Mayor Griffith • Introductions • Discussion of Topics of Mutual Concern and Interest 8:00 PM 3. COMMUNICATION PLAN UPDATE • Staff Report: Administration Staff • Council Discussion 8:25 PM 4. REVIEW COST-OF-SERVICE STUDY FOR PLANNING FEES • Staff Report: Community Development Department Staff • Council Discussion 8:50 PM 5. UPDATE ON THE LONG-RANGE PLANNING DIVISION PROGRAM • Staff Report: Community Development Department Staff • Council Discussion 9:15 PM 6. CITY MANAGER PERFORMANCE REVIEW • Introduction: Mayor • Council Discussion/Evaluation 9:45 PM 7. COUNCIL LIAISON REPORTS 9:50 PM 8. NON-AGENDA ITEMS COUNCIL AGENDA - April 16, 2002 page 2 9:55 PM 9. EXECUTIVE SESSION: The Tigard City Council may go Into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 10:00 PM 10. ADJOURNMENT 1AADMIGREERICITY COUNCII\020416.DOC COUNCIL AGENDA -April 16, 2002 page 3 Agenda Item No. L~ y~ MINUTES Meeting of 5111-1. TIGARD CITY COUNCIL WORKSHOP MEETING April 16, 2002 1. WORKSHOP MEETING 1.1 Call to Order - City Council Mayor Griffith called the meeting to order at 6:34 p.m. 1.2 Roll Call: Mayor Griffith; Councilors Dirksen, Patton, and Scheckla 1.3 Pledge of Allegiance 1.4 Council Communications at Liaison Reports: None 1.5 Call to Council and Staff for Non Agenda Items: None 2. JOINT MEETING WITH CITY COUNCILS OF TIGARD, TUALATIN AND THE TIGARD-TUALATIN SCHOOL DISTRICT BOARD Mayor Griffith welcomed all those In attendance. • Introductions: Tigard Council - Mayor Griffith Councilor Dirksen Councilor Patton Councilor Scheckla Tigard-Tualatin School Board - Al Hieb - Board Chair Mark Chism, Board Vice-Chair Carolyn Neunzert, Board member Pat Biggs, Board member Barry Albertson, Board member Steve Lowder, School Superintendent Susan Stark Haydon, Community Relations Director Tualatin City Council Lou Ogden, Mayor Tony Weller, Council President Helen Cain, Councilor Bob Boryska, Councilor Chris Bergstrom,Councilor Ed Truax, Councilor Steve Wheeler, City Manager Discussion of Topics of Mutual Concern and Interest a. May/November 2002 Bond Items - Review status. COUNCIL MINUTES -April 16, 2002 page l Steve Lowder, TTSD School Superintendent - distributed Information on the school bond Issue in May, which is on file In the City Recorder's office. Dr. Lowder reviewed key elements of the measure. Councilor Patton presented an update on the New Library bond measure (Measure 34-47). She noted she is receiving positive responses about the proposal, but it will be critical to get 50 percent voter turnout in order to pass this money measure. Councilor Patton reviewed activities to discuss the new library with citizens. Both Dr. Lowder and Councilor Patton noted the importance of both of these measures for the community. The next issue (May) of Cityscape will have an Information piece on both measures. b. Results of the Assets Survey - Review the next steps. Mayor Griffith introduced this agenda Item. Information was distributed, which is on file In the City Recorder's office. John Morgan from the Washington County Commission on Children and Families was present and gave a PowerPoint presentation, which is on file in the City Recorder's office. The results were discussed as was the need to get information to key staff members to integrate steps Into processes including budgeting. Some actions, such as an "attitude shift" would not require financial aid. What is next: Confirming what we already know Call to understand, affirm, and act Pacesetter projects include: - Tualatin Youth Advisory Committee - Tigard Mayor's Youth Forum Committee - Tualatin United Methodist/YWCA/Library Summer Program for apartment complex - Little things - Think Kids at Assets First! C. Youth Activities - How to coordinate? - Mayor Jim Griffith's Youth Forum Mayor Griffith reviewed the status of the Youth Forum in Tigard. He said 80 kids are participating In an after-school program and Tigard Is COUNCIL MINUTES -April 16, 2002 page 2 looking forward to expanding to accommodate more participants. Forum members are attempting to find sponsors to provide food items. - Tualatin's Youth Council Mayor Ogden noted the City of Tualatin has made several attempts to launch a youth program. He asked for advice on how to engage people to become active on the forum - what makes it work and how does this translate to an after-school program? Ms. Stark Haydon responded that the Commission on Children and Families provided a grant for this after-school program at Twality Middle School. Tigard staff provide some support to the Tigard Youth Forum (City Manager Monahan and Assistant to the City Manager Newton), which got its start, initially, as a program offered during the school Christmas break one year. Assistant to the City Manager Newton added that the Youth Forum members did not bring any preconceived ideas to the table. The Forum membership is comprised of a variety of community representatives including those from churches and youth service providers. Ms. Newton referred to a "white paper" created, soon after the Forum was established, to identify the challenges and to put all the pieces together. Skateboard Parks - Tualatin's Success; Tigard's Present Effort Mayor Griffith noted this item, in the interest of time, would not be discussed. He said that the City of Tualatin has a successful skateboard park and Tigard is working on developing a park of its own. C. Tri-Met Bus Service - Are there improvements needed to bus routes that would further our collective efforts? Mayor Griffith cited the needs Tigard has brought forward to Tri Met for improvements to Tigard service. Community Development Hendryx noted staff has been gathering data for critical populations, corridors that need service, and businesses service needs. Staff will share this information with Tri Met. Staff is also reviewing the City's infrastructure to accommodate concerns of Tri Met; Le., where are sidewalks needed. Tri Met has been cooperative In conversations with Tigard. COUNCIL MINUTES - April 16, 2002 page 3 Mayor Ogden said that Tri Met service for Tualatin basically serves riders who need to travel to downtown Portland. Tri Met does little for the City of Tualatin. There Is a shuttle service managed by the Chamber of Commerce, which has lost about $25,000 over the last five years. Tri Met does not service the suburbs even though the issue has been brought up and discussed several times in recent years. Mayor Ogden said he salutes what Tigard is doing, but wonders whether Tigard will actually see any results. The Tualatin business community, per Mayor Ogden, would be the group that may push for secession from Tri Met. Mayor Griffith noted the number of jobs in Washington County is as great as the number in Portland's downtown area. Mayor Ogden said that he is not being critical of Tri Met, as he has come to realize that Tri Met must make business (financial) decisions on how to provide services. d. The Tualatin-to-Tigard Pedestrian Bridge - What is the outlook for Federal funding? Mr. Wheeler noted the last activity regarding the bridge occurred a couple of months ago when they were told there might be money available for this project. County officials asked for and obtained information from Tigard and Tualatin. Nothing has been heard since then. This bridge would be part of the greenway connection project and it would be good linkage for Tualatin, Tigard and Durham. e. School District Property - What is the potential for coordinated use? Mayor Griffith introduced this item. Rider Property - joint use by Tigard for a water reservoir with play field. Tigard Public Works Director Wegner said discussions on joint uses of this property began about two years ago. A preliminary study has been done and the school district has asked if Tigard would be ready to build when the school bond passes. Mr. Wegner said the City could be ready by switching some priorities. The needed construction would take about two years to complete and the fields would be ready when the school is done. Avery Property - Potential for joint Use with City of Tualatin Dr. Lowder noted there have been preliminary discussions about a joint venture with the City. Mr. Wheeler said this has been a long-term discussion and the City is open to joint uses of this property. COUNCIL MINUTES - April 16, 2002 page 4 Tualatin Councilor Bergstrom asked about the long-term use of the Tualatin Elementary School. Dr. Lowder said the building would likely be replaced and the district Is exploring other uses at this location, such as the magnet school. It was noted that this property has historical significance to some Tualatin residents. - Other Properties - Potential Investment by cities? Mr. Wheeler said that a facility visioning process is underway in Tualatin and the city may look to the school district for potential joint use of school properties. Mayor Griffith said the Tigard skateboard committee is looking at a Fowler site as a potential park location. Dr. Lowder said the old district administration building, near C.F. Tigard Elementary, would be expensive to refurbish. The school district has not decided what to do with this property. f. DARE Programs - Changes planned for the coming school year as the District complies with grant funding requirements. Ms. Stark Haydon said the district has a federal grant for $100,000 for tobacco education. One of the requirements of this grant is to provide a fifth grade curriculum that is an "approved program" and DARE is not "approved." The district needs to find an accepted program. Currently the district is looking at how to make it work with DARE and another curriculum. There was discussion about why DARE is not an approved program because of some "political" challenges. Tualatin Chief Winegar noted that DARE does not have statistics to demonstrate that the program is successful. DARE advocates are working toward getting on the "approved list"; however, the timing of when approval will be forthcoming is not known. Dr. Lowder noted that the district is hoping to have SRO's teach a similar program, but this does not appear to be as straightforward an undertaking as they first thought it would be since program administrators want their curriculums to be taught as a whole - not just segments of the progr im. This matter needs to be addressed so that a program is in pace by next school year. h. Other agenda items. Tualatin will host the next joint meeting in about six months. The City Council and Board members decided it would be beneficial to hold a joint meeting twice a year. COUNCIL MINUTES - April 16, 2002 page S Recessed: 8:05 p.m. Reconvened: 8:20 p.m. 3. COMMUNICATION PLAN UPDATE Assistant to the City Manager Newton reviewed this agenda item and staff report, which is on file in the City Recorder's office. Ms. Newton reviewed the communication efforts. She said CIT attendance is declining and fluctuates depending on agenda topics. She advised staff would like to pre-tape the June, July, August and September meetings during the day and cablecast the meetings later. This would allow the city to present an expanded array of programming because the taping could be stopped and started to add different types of productions; such as interviews, educational pieces, candidate forums, etc. Staff will update Council in October about whether this change was a success. Ms. Newton advised there would be an opportunity for citizens to give input. Other highlights in Ms. Newton's report were: advised that the City's Communication Plan is being updated most press releases from the City are being picked up by the media . soon there will be an ad on the City's website asking for people to consider becoming a Community Connector ® a contract was signed with Tualatin Valley Community Access (TVCA), which means that broadcasts may be available soon for hearings officer and planning commission meetings ® the City's new web page was ready in January; there were 782 average daily hits in March the Goal Guide continues to be published quarterly TVCA will have new bulletin board software installed by the end of April City Recorder Wheatley reviewed the proposed new Cityscape format, which included adding photos and two-color printing. After brief discussion, Council consensus was to move forward with the new format with photos and two-color print. 4. REVIEW COST-OF-SERVICE STUDY FOR PLANNING FEES Community Development Planning Manager Dick Bewersdorff gave the staff report and presented PowerPoint slides, which are on file in the City Recorder's office. Financial Operations Manager Tom Imdleke and Chris Bell (a representative from Merina a Company) were present to answer questions. The question before Council was to determine the rate of fee recovery for planning services. COUNCIL MINUTES - April 16, 2002 page 6 After discussion, Council direction was as follows: • Council Is Interested in reviewing a rate structure that would recoup, at a minimum, the cost of service for speclfic project Items, Including an amount for overhead and salaries. ® Another option Council would like to review is for a range to be established for charges that would be imposed (from a simple administrative review and approval charge to what charges would be needed to cover the cost of appeals). Council asked staff to verify if the comparisons between other jurisdictions are an "apples-to-apples" comparison. • Council agreed that any rate structure should be tied to a consumer price index for periodic adjustment. Also, it would be proposed that fees be adjusted in the Washington County Urban Growth Boundary to recover costs for projects that Tigard oversees. 5. UPDATE ON THE LONG-RANGE PLANNING DIVISION PROGRAM Community Development Director Hendryx and Planning Manager Shields presented the staff report on this agenda item. The staff report and charts reviewed are on file in the City Recorder's office. Staff noted that work from all three tiers (Council goals; state, federal and regional programs and mandates; and ongoing research) can be accomplished If priorities are assigned. Council reviewed Council goals,.with the consensus being as follows for the three goals that need the most work (the Tri Met goal is 70% complete and the affordable housing goal is well underway and staff will have an action plan for Council in August or September): Highest priority: Downtown/Commuter Rail Second priority: Washington Square Regional Center Implementation Program (once Beaverton and Washington County have completed their hearings). Third priority: Bull Mountain annexation; however, the polling of citizens for Bull Mountain and Tigard should be done soon so Council will have information to determine whether the question of annexation should be placed on the November 2003 ballot. COUNCIL MINUTES - April 16, 2002 page 7 6. CITE( MANAGER PERFORMANCE REVIEW - set over the April 23, 2002 Council meeting. 7. COUNCIL LIAISON REPORTS - None 8. NON-AGENDA ITEMS: None 9. EXECUTIVE SESSION: Canceled 10. ADJOURNMENT: 9:59 p.m. Attest: 7ateor, ty i : ~5' /1- 02 I:\ADM\CATHY\CCM\020418. D OC 'n_e atherine Wheatley, City Recorde(j COUNCIL MINUTES - April 16, 2002 page 8 AGENDA ITEM # FOR AGENDA OF CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUNIlVIARY a April 16.2002 ISSUE/AGENDA TITLE Joint Meeting with City Councils of Tigard. Tualatin and the Tigard-Tualatin School District Board PREPARED BY: Cathy Wheatley DEPT HEAD OK CITY MGR OK _ ISSUE BEFORE THE COUNCIL Hold a joint meeting with the Tualatin City Council and the Tigard-Tualatin School Board. STAFF RECOMMENDATION N/A INFORMATION SUMMARY Several items of mutual interest have been identified for discussion by the City Councils of Tigard and Tualatin and the Tigard-Tualatin School District Board. Attached is an agenda outlining the discussion topics during this joint meeting. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character and Quality of Life, Goal 1- Communication: "...providing opportunities for input on community issues..." ATTACHMENT LIST Agenda for the Joint Meeting FISCAL NOTES N/A I:\ADM\CITY COUNCIUCOUNCIL AGENDA ITEM SUMMARIESUOINT MEETING AIS.DOC Joint Meeting City Councils of Tigard, Tualatin, and the Tigard-Tualatin School District Board April 16, 2002 - 6:30 p.m. Tigard City Hall 13125 SST Mall Boulevard Tigard, Oregon Times are approximate... 6:30 p.m. 1. May/November 2002 Bond Items Review status. 6:40 p.m. 2. Results of the Assets Survey - Review the next steps. 6:55 p.m. 3. Youth Activities - How to coordinate? Mayor Jim Griffiths Youth Forum Tualatin's Youth Council Skateboard Parks - Tualatin's Success; Tigard's Present Effort 7:05 p.m. 4. Tri-Met Bus Service - Are there improvements needed to bus routes that would further our collective efforts? 7:10 p.m. 5. The Tualatin-to-Tigard Pedestrian Bridge -What is the outlook for Federal funding? 7.15 p.m. 6. School District Property -What is the potential for coordinated use? Rider Property - joint use by Tigard for a water reservoir with play field. Avery Property - Potential for Joint Use with City of Tualatin Other Properties - Potential investment by cities? 7:20 p.m. 7. DARE Programs - Changes planned for the coming school year as the District complies with grant funding requirements. 7:30 p.m. 8. Other agenda items. I:\ADM\CITY COUNCIL\COUNCIL AGENDA ITEM SUMMARIESUOINT MEETING AGENDA FOR 4-18-02.DOC AA MEMORANDUM CITY OF TIGARD TO: Honorable Mayor and City Council / FROM: Liz Newton, Assistant to the City Manager DATE: April 9, 2002 SUBJECT: Youth Asset'Survey Attached is some summary-Information from the Youth Asset Survey conducted last fall in the Tigard-Tualatin middle and high schools. There will be a brief presentation on the findings as part of the Council's. joint meeting with the Tigard-Tualatin School District Board and the Tualatin City Council members on April 16. 1:1ADM\LIZIYOUTH ASSET SURVEY MEMO.DOC 2001-02 Youth Asset Survey Tigard-Tualatin School District Second Draft Graphs Without Narrative 4-6-02 2001-02 Youth Asset Surrey Tigard-Tualatin School District Summary contents 40 Proven Assets, Essential to Every Young Person's Success ...........................2 Finding 1: Youth Lack Support They Need From Adults ..................................3 Finding 2: Young People Have Many Inner Srengtf is • 3 Finding 3: Young People with Fewer Assets are More Likely to Do Risky Things..4 Finding 4: Youth with Many Assets Thrive ....................................................6 Finding 5: Young People Make Important Choices About How They Use Time....6 Finding 6: Youth See Their Families as Caring but Disconnected ......................7 Finding 7: Youth View Schools as Important: Schools Need to Create Caring Climate ......................................................................................................7 Finding 8: Most Young People Feel That The Community Does Not Value Youth ......................................................................................8 Finding 9: Negative Influences May Interfere with a Youth's Healthy Development ...........................................................................8 Finding 10: Boys and Girls Report Many Differences ........................................9 Finding 11: Supports, Limits and Expectations are Lower for High School Age Youth .........................................................11 Finding 12: . Tigard - Tualatin Student Assets Appear Similar to Students in All Participating Washington County Schools .....................................13 1 Who We Surveyed........... The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the list on page 3. Page 1 SUPPORT Young People Need Support In Every Part Of Their Lives ® FAMILY SUPPORT. Young people have a family that loves and supports them. 0 POSITIVE FAMILY COMMUNICATION. Young people talk things over with their parents and are willing to get and give advice. ® OTHER ADULT RELATIONSHIPS. Young people have at least three other adults in their lives giving them support in addition to their parent(s). 0 CARING NEIGHBORHOOD. Young people have the care and support of people who live nearby. ® CARING SCHOOL CLIMATE. People at school care about each other and help each other succeed. 0 PARENT INVOLVEMENT IN SCHOOLING. Parents involve themselves at home and at school in helping their children succeed. EMPOWERMENT Young People Need Their Community To Believe They Are Important ® COMMUNITY VALUES YOUTH. Young people know they are valued by the adults in their community. . 0 YOUTH AS RESOURCES. Young people serve useful roles in their school, family and community. ® SERVICE TO OTHERS. Young people volunteer one hour or more per week to help others. SAFETY. Young people feel safe in their home, school and neighborhood. BOUNDARIES AND EXPECTATIONS Young People Need Rules For Success And Help In Following Them ® FAMILY BOUNDARIES. Families set clear rules and consequences, and know where their children are and what they do. ® SCHOOL BOUNDARIES. Schools set clear rules and provide consequences for breaking them. ® NEIGHBORHOOD BOUNDARIES. [Neighbors share with parents the responsibility for monitoring young people's behavior. ADULT ROLE MODELS. Parents and other adults set good examples for young people. ® POSITIVE PEER INFLUENCE. Young people have friends who set good examples. HIGH EXPECTATIONS. Parents and teachers push young people to reach their full potential. CONSTRUCTIVE USE OF TIME Young People Need To Invest 7heir7ime In Activities That Help Them Grow ® CREATIVE ACTIVITIES. Young people are involved in music, theater or other arts at least three hours per week. YOUTH PROGRAMS. Young people are involved in sports, clubs or organi- zations at least three hours per week. ® RELIGIOUS COMMUNITY. Young people are involved in spiritual growth. ®I TIME AT HOME. Young people have a balance of time at home with their family, structured activities, and hanging out with their friends. COMMITMENT TO LEARN I NG Young People Need To Act On The BeliefTltal Learning Is Important ® ACHIEVEMENT MOTIVATION. Young people try to do their best in school. ® SCHOOL ENGAGEMENT. Young people are enthusiastic about learning and come to school prepared. ® HOMEWORK. Young people spend at least one hour per day completing homework. BONDING TO SCHOOL. Young people care about their school. ® READING FOR PLEASURE. Young people enjoy reading on their own for at least 3 hours per week. POSITIVE VALUES Young People Need To Be Self-Directed By Strong Moral Values CARING~Young peoplb feel that it'is important to help others and make the world a better place. ® EQUALITY AND SOCIAL JUSTICE. Young people believe in fairness and equality and are committed to social justice. INTEGRITY. Young people do what they believe is right. HONESTY. Young people tell the truth-even when it is not easy. RESPONSIBILITY.Young people are responsible for doing the right thing and owning up to their mistakes. ® RESTRAINT. Young people believe it is important for teenagers to abstain from sex and from using alcohol or other drugs. SOCIAL COMPETENCIES Young People Need Lots Of Everyday Social Skills ® PLANNING AND DECISION-MAKING. Young people are good at planning ahead and thinking about consequences before they act. ® INTERPERSONAL COMPETENCE. Young people are good at snaking and being friends. CULTURAL COMPETENCE. Young people know and respect people of dif- ferent-racial and cultural backgrounds. ® RESISTANCE SKILLS. Young people can effectively say no to the things that might harm them. PEACEFUL CONFLICT RESOLUTION. Young people can resolve conflicts without violence. POSITIVE IDENTITY Young People Need To Feel Their Strength And Purpose Guiding Them To The Futun ® PERSONAL POWER.Young people believe that they have control over the direction of their life. SELF-ESTEEM. Young people feel good about who they ace. SENSE OF PURPOSE. Young people believe that their life has a purpose. POSITIVE VIEW OF PERSONAL FUTURE. Young people are hopeful and confident about their future. 6- Sbr we e.N.onm a 7"cbr em 7Mr wS S 310 - kR.:541 ehU Wa~.coA.d+orwsas~~.~.roo Is.neW~s.«as.:omanu.+yd..taass+ts. W r-.*,- m .o b~c.7' .6.d S-6, t--%-o.4 H.W C.-W. • H.i,%A kidw.~ gsatuglty d 1 JOOJIt-7~7D. a .w~ Serch Gwe~el .d r e ~np ~iww.umd~+dsaa{. W tp-s066 o Im na,e. ' 2001-02 Youth Asset Survey Tigard-Tualatin School Distrid Finding #1: Youth Lack Support They Bleed from Adults Community values youth [#7] 27% Adult role models [#141 33% Caring school climate [#5] 33% Positive family communication [#2] d 39% Parent involvement in schooling [ 40% #6] Finding #2: Young People Have Many Inner Strengths Positive view of personal future [#40] 74% Achievement motivation [#21] 73% Integrity [#28] 71% Honesty [#29] 71% Responsibility [#30] ° 64% Restraint [#31] 63% The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the list on page 3. Page 3 2001-02 Youth Asset Survey Tigard-Tualatin School District Finding #3: Young People with hewer Assets are More Likely to do Risky Things Young people with few assets are more likely to abuse alcohol. Youth with 10 or Fewer Assets Youth with More than 30 Assets Recent alcohol abuse 1% Young people with few assets are more likely to commit or threaten violence. Youth with 10 or Fewer Assets Convrit or threaten violence often 50% Youth with More than 30 Assets Commit or threaten violence often 2% The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition In the list on page 3. Page 4 2001-02 Youth Asset Survey Tigard-Tualatin School District The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the list on page 3. Page 5 As Their Assets Increase, Young People are Less Likely to Engage in High Risk Behaviors 2001-02 Youth Asset Survey Tigard-Tualatin School District Finding #4: Youth with Many Assets Thrive n a ti E 6 a 0 2 v fr d n Asset Level The survey measured eight indicators that signal whether or not youth are thriving. Those include: helping fiends or neighbors; valuing diversity; eating well and exercising; resisting dangerous activities; getting good grades in school; serving as the leader of a group; delaying gratification; and overcoming adversity. Finding #5: Youngs People Make Important Choices About How they Use Time Reading for pleasure [#25] 23% Creative activities [#17] 21 . im wtdtis aoove snow the percentage of students who have each asset. The asset number refers to the asset's definition In the list on page 3. Page 6 Youth with Yotftwfth Youth VMh Youth with 0.10 Assets 1120 21-30 31-4D Assets Assets Assets 2001-02 Youth Asset Survey Tigard-Tualatin School District Finding #6: Youth See Their Families As Caring But Disconnected Family support [#1] 73% Family boundaries [#11] 54% Parent involvement in schooling [#6] 40% Positive family communication [#2] 39% Parents & Other Adults as role models [#14] Finding # 7: Youth View School as Important: Schools Nees) to Create Caring Climate Caring School Climate 33°~ High Expectations 54% School Boundaries [#12] 60% School Engagement [#22] 64% Bonding to School [#24] 67% Homework [#23] 63% Achievement motivation [#21] 73% 4 1 The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition In the list on page 3. Page 7 2001-02 Youth Asset Survey Tigard-Tualatin School District Finding #8: Most Young People Feel That The Con naunity Does Not Value Youth 75% 100% Finding #9: Negative Influences May Interfere with a Youth's Healthy Development Alone at Home 2+ Firs. Per School Day Attended Drinking Parties with IGds Their Age Within the Past 12 Months Victim of Volence with last 2 Years Physical Abuse - Harmed by Family TV Overexposure - 3+ I-Irs Per School Day The charts above show the percentage of students who have-each asset. The asset number refers to the asset's definition in the list on page 3. Page 8 0% 25% 50% 75% 100% Percent of Youth With Each Deficit 2001-02 Youth Asset Survey Tigard-Tualatin School District Finding tae Boys and Girls Report Many Important Differences Gender Cap in Commitment to Learning School engagement [#22] Homework [#23] Achievement motivation [#21] Bonding to school [#24] Reading for pleasure [##25] 6% 80% . /o Gender Cap in Development of Social Competencies Interpersonal competence [#33] Peaceful conflict resolution [#36] 70% Cultural competence [#34] Planning & decision making [#32] Resistance skills [#35] The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the list on page 3. Page 9 ■Boys ®Gir1s Is says ®Girls 2001-02 Youth Asset Survey Tigard-Tualatin School District Gender Gap in Developrnertt of Positive Values Equality and social justice [#27] Caring [#26] Integrity [#28] Honesty [#29] Responsibility [#30] Restraint [#31] 79% 79% 3% o .M The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition In the list on page 3. Page 10 ® Boys M Gins 2001-02 Youth Asset Survey Tigard-Tualatin School District Finding #11: Supports, Limits and Expectations Are Lower for High School Age Youth Parent, Community & School Support Drop for High School Youth 100% 75% 50% 25% 00/0 Youth Feel Even Less Valued By the Community During Their High School Years a U- 50% 3: E gv } w 25% s 'Q d 2.2 00A a~ a The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the list on page 3. Page 11 Family support Positive family . Caring Caring school Parent [#1] communication neighborhood climate [#5j involvement in [#2] [#4] schooling [#6] ® 7th Graders ® 9th Graders ®11 th Graders 7th Graders 9th Graders 11th Graders 2001-02 Youth Asset Survey Tigard Tualatin School District Expectations and Liirnlits Go Down for High School Youth 100% 75% 50% 25% 0% QQCL The term "boundaries" as used in this asset model-refers to setting clear rules and consequences. Positive peer influence means that the young person reports having friends who set good examples. High expectations means that the young person believes that parents and teachers push them to reach their full potential. The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the fist on page 3. Page 12 School Neighborhood Positive..paer High boundaries boundaries influence 'expectations [#12] [#13] [#15] [#16] 2001-02 Youth Asset Survey Tigard-Tualatin School District Finding #12: Tigard - Tualatin Student Assets Appear Similar to Students in All Particig)atingl Washington County Schools ~ / 1 Y?~rQ / T s +'t• Ssrt~ j4i j' ~ i + Y h. FI,t~ f4 jy la flr-. jf 4~r ,`tx ~y ~J~ sr - ~S4 , jr t f f'. firgr }`ii~y~,r a " Y. Y* ~ S~ p/ 'yF ~ (7 t -n~ 1 Family Support ro 3'6 Riv ~i?~ 1l ~ iir ttitiCm_ an %.`3 6 379b ` . r nships 3 Other Adult Rel tio 46% 46% a ~ 1 W1 / 5 Caring School Climate 33% 32% {g# ~7 [tf ;b`.i'~£~fe~l ~XlePQO~ 1h9 X 'b% .w . . . 7 Youth Feel Valued by the Community : 27% 25% y.ry,)S+ r r'`[ I y~]p e~0/s t- ,y-rq .~'.tacFZ l... - G~ !~„'w'Z.R'L_"..~ .G'N:'}•i '\6 "F•.-:~ . . . 9 Service to Others 47% 4 5 % _ f 'y ."7 X s oTA y~ ~q t 7 w r L a1 7 n ff 'A 7 . Q si: ~i~i r , 'ru~l ~ ~ ' ~ 77' t~ P ' ~ ~J' ' ' , . . i (r. n . . . R Rxi~ 11 Family Boundaries ~ t, . . 54% 52% m 1? 21 Achievement Motivation 73% 71% 7c" .,R.. 7rt ^as..`pc~.i} . ~ j t"! ~wyYnt 1 f (Lf•+~ /n - t u' S_'YG 'i y'txt e •ASG-: +s ' Q ~ ~4~ -nr:; , ,r.i j , ~`S~. ..,.,.i , . 4• .R, 31t n 68%68% 23 ome ork HH w . j^ ~ c t~ tnnt l tltl c aa } 4,ir;=1'~ I ~ i"A7 a. 7. s..~TT. 25 Reading for Pleasure 23% 28% 5% L.~'} tj : ~ ~ T 'F ~ { s 1 _ • . k+ ` . i.:.'F. .5.. a.. Y.. S • . 1 r..n~ , ~.`Z?:~1,•n.~k i11 ^.±5:~:32•:.dfFS:c' ~:lny.:Y `n 'f. . S 27 Equality and Social Justice 56% 55% . ...Y.,... r. zasx Q~7~~c,`~.['V~ 'Tjsw c°yjr~3~t?st x~x r a .U`\.C XQ. Y'r t~M1 1 bi ~ ? v \ ~ ~ f; y _•aY - . .?..+.,.y Y:. <<.v . ~A v , , t.~ St.Y .3C h ifAwT:lf[. f .1-.<.... r.~ 29 Honesty 71% 70% , z ~ T~ u~~a {{~~~~ip,,'yyrtr "r r y 1 ,~t~~~'p/ ~ -y, t ..S"u0y ~ r : ? 'rt +~s r 3iY Ily+ :CO b ~`Q V4' ~ N r t. r . r. , , ` v r "t:X 63% 62% 31 Restraint gg~~~~ yy 48% 46% 33 Interpersonal Competence y5 l 5 OA z{ r = Resistance Skills 50% 51%0 35 37 Personal Power 46% 46% 39 Sense of Pumose 62% 60% * Please note: These differences should not be considered statistically significant, given the numbers of students participating in the survey. The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the list on page 3. Page 13 13 Neighborhood Boundaries 54% 52% Y..'eiYfi>J'}tr?.w~h`o'.eE.:~J~\`,,,\~'5~~~~F:'.r.~`':~~G..1 Y'. tv { 7..._. "`d, t4.?:~`. ....z r,~„~~70n c.-#'.. 5'.~': ..~Y~ ~ ;,A.. i,. 15 Positive Peer Influence 77% 76% t1., .t-V.,,.. 3`~J1 ' 4_ . vi. .t. F j!, ._J..:;O~s:~'.:. .•r . . 1._ v . 17 Creative Activities 21% 22% 2001-02 Youth Asset Survey Tigard-Tualatin School District Who We Surveyed The Search Institute Profiles of Student Life: Attitudes and Behaviors survey was administered to more than 1900 students in the Tigard-Tualatin School District middle schools and high schools during the fall of 2001. In order to ensure the quality of data, Search institute discarded 10% of the surveys because the students were not in the grades intended to be surveyed, the surveys were incomplete, responses were • inconsistent, or there were unrealistically high reports of alcohol or other drug use. Overall, 10% of surveys submitted were discarded before data tabulation and this is considered within acceptable levels. However, only 63% of all students enrolled in the Tigard-Tualatin School District took the surveys and this is below the 80% standard that is necessary to be confident that the survey is representative. Survey results should therefore be interpreted as a reflection of what;most, but not necessarily all, students report about their perceptions and experiences In these important areas. - It is reassuring to note the consistency of data between the Tualatin-Tigard students and the other participating schools, most notably the Beaverton School District. Number Percent of Youth of Total Total Sample 1731 100% Gender Male 873 50% Female 847 50% Grade 7 685 40% 9 624 36% 11 417 24% Race/Ethnicity American Indian 41 2% Asian/Pacific Islander 99 6% Black/African American 29 2% Hispanic 89 5% White 1331 78% Multicultural 125 7% Acknowledgements The Search Institute, based in Minneapolis, is an independent, nonprofit organization dedicated to promoting the well-being and positive development of children and adolescents through scientific research, evaluation and practical resources. Many of the ideas for presenting the survey findings was taken from the work by Chris Tebben of the Multnomah County Take the Time project. Washington The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the list on page 3. Page 14 2001-02 Youth /asset Survey Tigard-Tualatin School District County's project is led by Becky Read, Program coordinator. Meganne Steele prepared this report as consultant to the Washington County Commission on Children and Families. The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the list on page 3. Page 15 04/15/02 MON 18:32 FAX 1 503 893 4954 WSH CNTY H&HS-CFSU 1@002 Washington County Commission on Children and Families Tigard-Tualatin School District dI "Pro f les of Student Life: e: Attitudes and Behaviors" i 04/15/02 MON 16:32 FAX 1 303 693 4954 WSE CNT3t H&cH9-CFSU Proven Things Essential to Every Young Person's Success Ext§maL Assets • Support • Empowerment • Boundaries & Expectations • Constructive Use of Time Internal Assets • Commitment to Learning Positive Values • Social Competencies a Positive Identity Who We Surveyed Number Total Sample Gender Male Female Percent of Youth of Total 1731 100% 873 50% 847 50% Grade 7 8 11 Race/Ethnicity American Indian Aslan/Pacilio Islander Slack/African American Hispanlo White Multicultural 685 40% 624 38% 417 24% 41 2% 99 6% 29 2% 89 5% 1331 78% 125 7% 11003 2 04/15/02 MON 16:32 FAX 1 303 693 4954 WSH CNTY H&HS-CFS1U IM004 Finding #1: Youth Lack Support They Need From Adults Finding #Z: Young People Have Many Inner Strength Finding #3: Young People with Fewer Assets are More ]Likely to do Risky Things . Finding #4: 'Y'outh with Many Assets -Thrive Finding #5: Young People Make Lnportant Choices About How They Use Time Finding #f: Youth See Their Families as Caring But Disconnected 3 04/15/02 RON 16:33 FAX 1 503 693 4954 WSH CNTY H&HS-CFSU ID 005 Pleading #7: Youth View School as Importmt: Schools Need to Create Caring Climate Finding #g: Most Young People Feel That the Community Does Not Value Youth Finding #'9: Negative Influences May Interfere with a Youth's Healthy Development Finding #10: Boys and Girls Report Many Important Differences Finding *11: Supports, Limits and Expectations are Lower for High School Age Youth Finding *12: Tigard-Tualatin Student Assets Appear Similar to Students in all Participating Washington County Schools 4 04/15/02 MON 16:33 FAIL 1 503 693 4954 WSH CNTY H&HS-CFSU Finding #1Youth Look the Support They Need From Adults ? Community values youth V71 Adult role models [0141 3 ' Caring school climate [#S] 9996'•. : Positive family corrrrunication (02) Parent involvement in schooling Finding 92: Young People Have Many Inner Strengths Positive view of Personal future 1#401 Achievement motivation [421] Integrity [#28]t96? Responsibility [#30] Restraint [*31] Q006 Honesty [#29) 5 04/15/02 MON 16:33 PAZ 1 503 693 4954 WSH CNTY EMS-CFSU Finding M: Young People with Fevmr Asaats tm More Ukely to do risky Things . pras?~I®~ ~C€i~~ro:~si~:~t~':r~~ure~tttk~ty.:ta~a~usa;a~coi~ot.. Youth Vdth 10 or Fever AcGatr. F>ieoent aiootroi abuse 34% Ybwth whh Mwa them 30 Amuft _abuse 1% ~ •~Yvuhg~::~POe~uith~~:Perrir•rasa~4~~e:i~ia~e.:lfy'::.:.• . ' .::.:tti Qinmi4:o[llircateri:vdt llma@.,::::':.::. ' Youth with 10 or Fewer Assets Como or threaten %lolence 4D often sox Youth with Mona then 30 Arco% 0 Cornrrdt or threaten 'violence often 2% fa 007 6 04/15/02 RON 16:59 FAX 1 503 693 4954 WSi3 CNTY MRS-CFSU 1 008 Findi 9 #4: Youth with Many Assets Thrive Youth Youth Youth ry Youth with 0• with 11- with 21- with 81- e 10 20 k • 40 Assets Assets Assets Assets Asset Level Finding #5: Young People Make Important Choices About How they Use Time 7 04/15/02 MON 16:34 FAX 1 503 693 4954 WSH CNTY H&HS-CFSU [M009 Finding 46: Youth See Th®Ir fFainliies As Caring But Disconnected Family support [#1] Family boundaries [#11] Parent Involvement In schooling [#6]Cj°:•;:: Positive family communication 1##21 0000"W% .:~j.:W% Parents & Other Adults as role models [#14] Finding 0 7: Youth View School as Iniportentz Schools Need to Creatis a Caring Climate Caring School Climate MoMMM High Expectations School Boundaries [#12] Emma= : •Q%b:: ' School Engagament [#22] Bonding to School [##241 Homework [023] - w : S$./o ; . Achievement motivation 14211 3% : . 8 04/15/02 MON 18:34 M 1 503 883 4954 WSH CN1iTY MRS-CFSU Finding 4}8: stoat Young People Feel That The Con munity Does Not Value Youth Community values youth [#7]7°.f; : : • . ' . ' Youth as resources [#a] 896::::: : : ' ; : ; . Caring nieghborhood 104] Other Adult relationships [#3] Safety [010] Neighborhood boundaries (013] 0% 25% fm 75% 100% ing #g: Negative Influences IUay Interfere P~ wjth a Youth's Healthy Development Alone at Home 2+ Hrs. Per Sohool Day Attended Drinking Parties with Kids Their age Within the Past 12 Months Vtatim of Violence with last 2 Years ;27sG:::..:' Physical Abuse -Harmed by Family . 2s::::'.:.:: TV Overexposure - 3+ Hrs Per Sohool Day 239it ' ' ' ' 0% 25% 507E 75% 100% Pe=-rd of Youth %Mlh Each Deficit la 010 9 04/16/02 MON 16:34 FAX 1 303 693 4954 WSH CNTY MRS-CFSU Finding ##10: Boys and Girls Rsport Many Important Differences Gender Gap In Commitment to Learning School engagement [#22] .x' Homework [#23]a.'.'.'. Achievement motivation [#21] : Bonding to school [024] Reading for pleasure [9#25] a acys tl 61ds Gender Cap in Development of Social Competencies Interpersonal competence [#33] Peaceful conflict resolution [#36] Cultural competence [#34] Planning & decision making [#32] •°x'70 o~. a Boys m Clrls Resistance skills [#35] RI oil 10. 04/15/02 RON 16:34 FAX 1 503 693 4954 iPBH CNTY MRS-CF9U Finding #11: Support, Limits and + 6specutions are Lower for (High School Age 100% Youth :~rejiE;otii~tutr(tji&'9gt:iipport:ESroji:: • 7596 2576 r" ; 096 : • :.:,:i:;.: " . Faintly support positive family Caring Caring s>;t=1 Parent 1A~1] communication neighborhood cUrnate 1#51 involvement in 1#21 1#41 schooling 1#61 7th Graders ® ft Graders ®11th Gradem Youth Feel Even Leas Valued Sythe Community During Their High School Years 0 012 11 04/16/02 RON 16:36 PAX 1 ao3 693 4964 WSH1 CNTY HdcHB_CFSU f~013 EXpectations and LImHtm Go Down for High School Youth 100% 7596 50% i . 096 ,.P •:.:1': ~ ' ; i A": S011001 Neighborhood Positive peer HIgh born datisa boundaries irditm os, expectatioru (412] [#Is] 1#151 [#16] 12 Projects to relieve student overcrowding • Repair and expand Tigard High (Tigard High's hallways were originally built for 500 to 800 students. Today, there are nearly 2,000 students attending Tigard High.) • Build a 200-student classroom addition at Tualatin High to relieve high school overcrowding • Expand Durham Center and build a 200-student magnet school to help relieve high school overcrowding • Expand Hazelbrook Middle School to the same size as the district's other two middle schools • Repair and expand Twality Middle School to relieve middle school overcrowding • Purchase Property for future school sites while land is still available • Build Alberta Rider Elementary to relieve over-crowding at Woodward, Deer Creek and C.F. Tigard and provide for future growth Projects to rebuild aging schools that are requiring ongoing, expensive repairs and creating safety and security concerns • Rebuild Tualatin Elementary • Rebuild Metzger Elementary • Rebuild C.F. Tigard Elementary Projects to repair facilities built in the 1960's, 70's and 80's to protect the community's investment in those schools • Expand the library, music room and upgrade the restrooms at Templeton Elementary • Replace worn-out roofs, floor coverings and/or upgrade heating and ventilating systems at various schools including Bridgeport, Byrom, Woodward, Fowler and Durham and replace the worn-out boiler at the Tigard Swim Center. Can bond funds be used to pay for teachers or to maintain sc1Io01 programs? No. Bond money can only be used for school construction and other capital improvements. Bond money CANNOT be used to replace school operating money cut by the State Legislature. By law, it CANNOT pay for: - teachers - instructional programs and activities - textbooks - utility and other operating expenses How does this proposal address student vvercrowding? At McWer flementary, ISO students are taught in outside portable classrooms Inside the main school, a basement locker room has been converted into classrooms Because Metzger is located next to Lincoln Center and Washington Square, the school's 41 separate entrances and exits make student safety and secuntya concern. Currently 450 elementary students--nearly the enrollment of an entire school--are being taught in portable classroom buildings. Tigard High enrollments are 108 students above capacity. There are already 12 portable classrooms at Tigard High. By next year, the district's demographer projects that enroll- ments at the middle schools and Tualatin High will be over capacity as well. Throughout the district, new housing continues to be built. This bond measure would provide additional classrooms at all grade levels to serve existing students and future growth. What student safety and security issues are being addressed? Tualatin Elementary, Metzger and C.F. Tigard are three of the district's oldest schools. P1anCom, the citizen's committee, has determined that all have similar struc- tural, safety and security issues as well as ongoing problems with leaking ceilings and mold. Classrooms have asbestos-wrapped hot water pipes and large old-fashioned heaters that hang (and sometimes fall) from the ceilings. At C.F. Tigard, the water in the classrooms is brown. After last year's earthquake, students in Tualatin Elementary's 4th-5th grade classroom building were temporarily relocated so that ceiling beams could be reinforced. This repair is considered a 3-year fix. All three schools are located near commercial areas. All three have numerous outside classroom buildings and portables. Students must travel outside to reach school libraries, gymnasiums, offices, cafeterias and restrooms. At Metzger Elementary School, there are 42 separate entrances and exits. Access for students with handicaps is difficult and student security is an ongoing concern. This bond measure would construct updated schools with safer, interior class- rooms and improved structural, plumbing, electrical and heating and ventilating sys- tems. #0 IV mucfi Would this cost? If the committee's recommendations are approved by voters in May, it is expected to increase taxes by 94 cents per $1,000 of assessed value in November of 2002--or about $188 per year on a home assessed at $200,000. This equals about $15.67 a month. If this measure is approved, Tigard-Tualatin's NEW tax rate for bonds would be estimated to be $1.99 per $1,000 of assessed value. This compares to current tax rates for bonds of $2.63 for Sherwood, $2.60 for West Linn, $2.21 for Hillsboro, $1.67 for Beaverton (includes only 30% of its 2000 bond levy) and $1.44 for Lake Oswego. What cost savings have been COWNere 7 • The citizen's committee considered the cost/benefit of building new schools vs. spending substantial dollars to make major structural and safety improvements at older facilities. The committee determined that it is more cost effective over the long-term to spend approximately $11M each building new schools than to spend an estimated $7M repairing and/or constructing new en- closed classrooms around inadequate core facilities that would continue to require major repairs. • Replacing worn-out roofing and outdated heating and ventilating systems would save maintenance and energy costs. • Building middle school classroom additions would cost less than building and operating a 4th middle school. Building magnet program classrooms and classrooms at Durham center would be less expensive than building and operating a 3rd high school. Why have al/ of these projects been included on one bond measure instead of being phased in over time? The committee made the recommendation to include all of these projects on the May bond measure for two reasons: • The committee recommends constructing the additional classrooms and structural and safety improvements immediately. Architects say that if the bond measure is approved in May, it would take two years before the replacement schools and additional classrooms could be completed. • The committee determined that because bond rates are the lowest in decades, these projects would cost taxpayers less money today than if they were postponed into the future when the economy recovers and bond interest rates rise. Tualatin Flernentary was built in 1939. Monyclassrooms have leaking ceilings and asbestos~wrappedliotwaterpipes Ceiling beams in the 9th Sthgrade wing were ryeinfoiredafterlotyear'searthquake- This repairis considered o gwartk.. slooLlos asoLp ui luauIlsanui s,,Sliu tuwoa aul laaloid of s,08 puu s.OC 's.0961 atp ui llinq saililiae; rodai su.zaauoo fgpnoas puu ~14ayes luapnls ~uilea.za pue sliudai antsuadxa Iuiduo $uuinbw a.ze lugj sloogos s u ft plingai sluawilosua luapnls ~uimo.isi.io3 swooissula leuoilippu ap►Aoid :oj aansdatu puoq uollIP 6'S9$ un papuaWWOMI smq aMMU10.7 s~uazr J siNl •suopdo ~uipun3 anileuIallu pwoldxa pue tlaaeasw azis looLlos 'suopoz)Foid luawllo.= -waA-01 paipnls pue slooLlos laulsip painol Maus •suoiltppe woolssulo puu s nedw Appou3 twojl uol puu aleipawwi io1 suoipepuawwoaai r uidolanap waA auo luads sell 'sjaquzaui Aliunwwoa puu sluaiedpuui.5 'sluzuud laulsi(I loogz)S upqunL-p1uftL 61 3o aalliwwoa u 'woDueld , wnpui aansdaui moq S/I/I Saw 4alm Tigard-Tualatin School District 23J Larry Hibbard Administration Center 6960 SW Sandburg St. Tigard, OR 97223 Non-Profit Organization U.S. Postage PAID Portland, OR Permit # 165 May 21 Tigard-Tualatin School Bond Election Measure 34-49 501"7'00 voter turrl-out required For the bond measure to be enacted, It must receive a majority of the votes cast. In addition, voter turn-out must exceed 50% of the reolstered voters In the school district ` vote-byoMatl nl-pmkil aansnaW pn08 tZ AM a VWsia jooNJs u.1deV AGENDA ITEM # 3 FOR AGENDA OF A-I e 1 • U Q CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Communication Plan Update PREPARED BY: Elizabeth Newton (MI(~ 1 DEPT HEAD OK CITY MGR OK L44~ ISSUE BEFORE THE COUNCIL An update on the city's communication efforts. STAFF RECOMMENDATION 1. Provide direction on staff s recommendation to tape CIT meetings from June - September. 2. Provide direction on the options presented for changing the Cityscape format. INFORMATION SUMMARY This is an update on the city's major communication efforts: the CITs, Communication Plan, neighborhood meetings, press releases, Community Connectors, cable television, Cityscape, the web page, the Goal Guide, and the TVCA Bulletin Board.. Staff recommends that the CIT meetings from June through September be taped to air in the regular first Thursday evening of the month time slot. Attendance at CIT meetings continues to decline and taping the program during the day to air later would allow staff to incorporate meetings into the work day and would provide more options for presentations. Staff also recommends that the Cityscape format be updated to add more useful information and enhance readability. A memo prepared by Cathy Wheatley detailing the options for updating the Cityscape is attached. Format changes would not add to the cost of producing the Cityscape. Adding another color and/or photos would cost about $5,042 more per year. OTHER ALTERNATIVES CONSIDERED 1. Continue to air all CIT meetings live. 2. Make no changes to the Cityscape format. gV VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community character and quality of life Goal 1, Strategy 1, "Improve communication about all aspects of the city's business." ATTACHMENT LIST 1. Memo from Liz Newton: Update on City's Communication Efforts 2. Memo from Cathy Wheatley: Cityscape Update 3. Cityscape price quotes 4. April Cityscape 5. Sample Cityscape Mock-up FISCAL NOTES If council provides direction to implement the Cityscape format including an additional color and photos, the $388 for the June issue is available in the current fiscal year budget. The costs for 2002-03 would be included in the proposed budget. I..'ADM%CRY COUNVOCOUNM AGENDA REM SUMMAMES.COMM-CRYSCAPE UPDATEDOC MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council Members, Bill Monahan, City Manager i' FROM: Liz Newton, Assistant to the City Manager DATE: April 3, 2002 SUBJECT: Update on City's Communication Efforts This memo provides an update on the status of each of the tools used to communicate with and involve citizens. CITs Monthly meetings continue. The announcements at the beginning of the meeting from city departments are highlighted in PowerPoint slides. This makes it easier for those in attendance and viewers at home to note dates and contact information. Items covered at CIT meetings since the last report to council have included the Capital Improvement Program process, several reports on the proposed new library, updates on the Cook Park improvements, the dog park, the proposed Bull Mountain annexation process, and a presentation on the proposed street maintenance fee. In addition, presentations were made by the Tigard-Tualatin School District PlanCom Committee and by the Tualatin Valley Fire and Rescue District. Viewers at home are now able to e-mail questions in during the meeting. One was received during the March meeting. Staff is investigating adding a crawl message to the bottom of the screen asking viewers to call or e-mail if they are watching to get an idea of the viewership. Attendance at CIT meetings averaged a little over 10 per meeting during the last six months. The CIT meetings, especially since they air over cable, are a good way to get information tit o citizens. However, since attendance at the meetings has declined, I propose we tape the next several meetings during the day to air during the regular time slot on the first Thursday evening. The meetings would still be public, of course, but the topics would be more informational and educational or a preview of upcoming issues. I suggest we tape the June, July, August, and September meetings. I recommend a candidates' fair in October that would be held in the evening and air live. The November, December, and January meetings would also be held in the evenings to accommodate the CIP process. At our discussion at the council workshop in October we could reassess the program. A couple of benefits to taping the CIT program during the day to air later are staff could incorporate the meetings into the work day and taping allows the program to stop for changes in presenters and material. Communication Plan The department communicators met on April 4. One of the main topics of discussion was the update of the communication plan. The plan will be updated, with input from all departments, by the end of the fiscal year to reflect ongoing communications efforts and new tools to be added in FY 2002-03. Neighborhood Meetings The Community Development Department has evaluated the neighborhood meeting process and determined the existing process is working successfully and does not need major revisions. The process will be updated to provide more complete information to the neighbors about the process. Community Development will also periodically review the process. Press Releases At least one press release per week is faxed to the newspapers. We continue to have around 77% printed with excellent coverage in the Times. When some of the library program press releases weren't printed, we discovered that with too much lead time, press releases can get dropped. Since adjusting the submittal schedule all of the library press releases have been printed in the Times. Community Connectors The regular communication continues. Since the last update, Todd Mains has agreed to serve as the Noon Rotary connector and Cal Habig, Pastor at Tigard Christian Church, services as the connector for the faith community. We have also added two connectors on Bull Mountain, one near Sunrise Lane and one near Roshak Road. An ad has been submitted to be posted on the web page for more connectors. Cable Television The contract with TVCA for operation of the Tigard Studio was signed on February 11. A new group of volunteers is being trained to operate cameras and some staff and volunteers are being trained to produce and direct. Staff is working toward producing at least four public service announcements this year, adding Hearings Officer, Planning Commission, and one Municipal Court session per month to the programming, and developing new programming. Cityscape Staff has been working to update the Cityscape. Attached is a memo from Cathy Wheatley asking for direction on format and frequency. The cost for council's preference will be incorporated into the 2002-03 budget. Web Pane The new web page format was „rolled outn January 2 with new features and enhancements. In March, the average visits per day was 732. Goal Guide The Winter 2001-02 Goal Guide featured the library goal. Copies are in the City Hall lobby and at the library. The Spring 2002 Goal Guide will be issued at the end of April and will include the council's 2002 goals with a feature on parks. Bulletin Board 1VCA expects to have the new cable bulletin board software installed by the end of April. Look for enhanced information about city services and programs by the end of May. I:V10M1 MCOMMUNICAMONS EFFORTSS2002.DOC Mayor's Corner April is Volunteer Month . I want to let our volunteers know how much we appreciate the time they donate. Tigard is a better place to live as a result of their contributions. Tigard volunteers consist not only of adults, but also youth. In the library, youth volunteers donated a total of 2424 hours! Their assistance included computer work, instructing younger kids, checking in materials and shelv- ing books. Other areas of the City received assis- tance as well. Over three tons of litter and trash were picked up along streets by 125 volunteers in 17 Adopt-a-Street crews. Fire hydrants were painted and environmental work was completed at Summer Lake, Cook, Woodard and Jack Parks. Volunteers also worked on projects at water quality facilities. All City departments utilize volun- teers to accomplish tasks that would not get done without their assistance. In the last year, more than 1,350 volunteers donated in excess of 22,147 volunteer hours. There's always more to do! So, if you are interested in volunteering, contact Volunteer Coordinator Susan Koepping at susank(Pci.tigard.or.us or 503-639-4171, ext. 460. Jun Griffith, .'Mayor WhaVs the latest on the Proposed New Library? You may have seen the model of the proposed new library on its whirl- wind tour throughout Tigard. You may have read about the efforts of the citizen-based New Tigard Library Construction Committee to deter- mine the need for library services in the community for the next 20 years. You may have responded to a survey asking you what kinds of library ser- vices you'd like to see in the future. These are just a few ways citizens have become involved in the future direction of the Tigard Library. On March 5, citizens had another oppor- tunity to provide feedback on the proposed new library project. Fifty people attended a community meet- ing. Suggestions were made on the design and development of the pro- posed site near Hall Blvd. and O'Mara Street. Topics discussed in- cluded green spaces and parks; wetlands and environmental educa- tion; transportation and site improve- ments. Citizens suggested opportunities for environmental edu- cation as well as ways the City could steward the site to highlight open Bond Measure 34-47 on the May 21 ballot provides another opportunity for citizen involvement. The $13 mil- lion bond measure would fund con- struction of the new library, as well as land acquisition, design and fur- nishings. During the first year, the bond rate would be approximately 31 cents per $1,000 of assessed property value. The bonds would be issued for up to 20 years. The amount assessed is expected to decrease over the life of the bonds as property val- ues rise and new properties are added to the City. Like any other revenue measure on the May ballot, Bond Measure 34-47 will be approved only if 50 percent of Tigard's registered voters return their ballots and over 50 percent of those voting cast their ballots in favor of the measure. If you would like to schedule a pre- sentation about the proposed new library, contact Library Director Margaret Barnes at maigaretO& dgard.or. us or call 503-684-6537. green spaces. _ "Sptiing in to we s" The Tigard Senior Center Wellness Team presents the 2nd Annual Senior Health Fair, Saturday, April 13, 10 a.m. to 1 p.m. at the Tigard High School Commons, 9000 SW Durham Road. Admission is free! Health-screening tests will be available through the Lions multiple screening unit. Don't eat anything for at least three hours if you wish to be tested for diabetes. In addition, information will be provided from healthcare profession- als, assisted living facilities and pharmacies. For more information, contact Jane Herron at Jim,IaneH©msn.com or call 503-590-8242. Vol. XX No. 4 The Official Newsletter of Tigard April 2002 When: Thursday, April 4, 2003® 6:30 - 9:00 p,m, The CIT meeting is cablecast live on the firstThursday on channel 22, 78 or 28 at 7 p.m. Replays are shown the following Friday at 7 p.m., Saturday at noon and Monday at 10 a.m. on channel 21 or 30 depending on your cable access. 6:30 p.m. An opportunity to mod one-on-one with staff to ash question or discuss specific issues. Representatives will be available from the following departments: Administration, Community Development, Engineering, Library, Police and Public Works. (This portion is not aired on cable.) 1:00 P.M. General Session - Aired on Cable Channel Z x, 18 or 3 8. Announcements, updates and status reports on current activities, issues and events. 1:06 p.m. General Announcements 1:30 p.m. City Budget process A presentation on the budget hearings schedule, opportunities for public comment and the process used to reach a finalized budget. 1:30 p.m. Proposed New Library Update A panel will answer frequently asked questions about the proposed new library and summarize citizen recommendations from the site plan community meeting. 8:00 P.M. Break 8:06 P.M. Transportation Financing Strategies A report on the findings of the Task Force including information on proposed fees, what the fees would be used for and the next steps in the process. 8:30 P.M. Member Questions and Issues 8:40 P.M. Meeting Follow-up 8:50 P.M. Set Next Agenda 9:00 P.M. A*urn Bring a friend or odghbor! If you are unable to attend and would like to have your ideas included orhave suggestions, please contact Liz Newton at liz®ci.tigard.or.us or 503-639-4171, ext. 308. You can now ask questions or provide comments on CIT agenda items during the CIT meetings via email - citmaiMci.tigard.or.us. Any other time you have questions, CIT agenda topic suggestions or CIT program ideas, send an email. It's checked daily and you will get a response! '2' ereo Town Hall at City Hall, 1312 3 FO Hall Boulevard April 20: A good day to volunteer in Oregon and Tigard On Saturday, April 20 9 a.m. -1 p.m. the City of Tigard will join communi- ties and organizations throughout Oregon for SOLV-IT - a statewide cleanup day. Tigard activities will include: ress! To find this area, take Gaarde off Hwy 99, turn right on 115th, and right on Genesis Loop (follow the signs on Genesis Loop). Summerlake Park - Give the Sorg M-4odendren Garden a boost by Fanno Creek Park - This will be the first official volunteer workday as we implement a four year plan of activi- ties in this park. Fanno Creek Park extends from Hall Blvd north to Main Street. The first step is to get rid of blackberries and ivy so dress to protect yourself from brush. You'll like the way it looks when you're finished! Bring clip- pers if you have them. Meet be- hind City Hall at 13125 SW Hall Blvd. Derry Dell Creek (near 115th and Genesis Loop) - We will continue moving down the creek removing in- vasive plants and debris and prepar- ing more area for planting native trees, shrubs and ferns. It's a big job and thanks to joint efforts of volun- teers and staff, we're making prog- spreading a layer of mulch around existing plants and placing wood- chips in the area marked for expan- sion. Meet at the Summerlake Park parking lot on Winterlake Drive. Bring a rake or shovel and gloves are a must. SOLV-IT sponsors such as Port- land General Electric will pro- vide resources including drinking water, safety glasses, bags, dumpsters, etc., to assist volunteers as we all work to keep Uregon a great puce to uve. For more information or to sign-up for one of the above projects, please contact Susan Koepping, City of Tigard Volunteer Coordinator at susartk©ci.tigard.or.us or 503-639-4171 ext. 460. Your help is needed! How did you feel about even/odd watering last summer? Please let us know; visit our website at wzaw.d.tigard.or.us to fill out our survey. Your opinion will help us with planning this summer's water conservation program. Thank you for your sup- port! Con9ratu6tions tdJdLP9am, our Smp6gee Jtlne Montit for Mweh. 2002! Jill has worked for the City of Tigard since 1997. She began employment with the City as the PBX Operator and is now an Administrative Specialist II in the Office Services Division of the Finance Department. Jill has had the double duty over the last seven months of working her current position along with helping to provide coverage during some of her co-workers absences. Jill helps with phone coverage, Council packet preparation, copying projects and information-processing projects (including the Cityscape)! Jill played a key role for Office Services in developing proce- dures for the Citywide vehicle pool. Her problem-solving skills are valued by co-workers in need of a creative solution! If you want to reserve a room in City facilities, Jill is the person to call. In a recent survey, room-use customers relayed positive and appreciative comments about the service that Jill provides. Congratulations, Jill, and thank you for all your hard work! Zcmi And 06MMi t"- openl!ltlgs - applions. . are belntjo accepted Library Board The City of Tigard Library Board consists of seven citizen members. who serve four-year terms. The Library Board advises the City, Manager and City Council regarding, library policies, budget, facilities and needs of the community, and library service. One member of this board may reside outside the Tigard city limits. At least one alternate will also be appointed. Budget Committee The Budget Committee consists of five Tigard residents and the City Council. The community members serve three-year terms. The Commit tee meets quarterly and is usually . busier in the spring. This Committee reviews the City Manager's pro posed budget, makes adjustments and sends it to the City Council for adoption. At least one alternate will also be appointed. Alternates receive the same written information and training given to members and are encouraged to attend committee meetings. If a committee member resigns midterm, the Council will typically appoint the alternate to fill the vacant position. Applications for the current board: and committee openings will be accepted through April 30, 2002. If you are interested in applying for the Library. Board or Budget Committee, please complete a Citizen Interest Application. Appli- cation forms are available in the lobby of City Hall, at the Tigard Library and on the City web site www.ci.tigard.or.us, on the "volun- teer opportunities" page. Questions?. Please call the City of Tigard- Volunteer Coordinator at' susankaci.tigard.or.us or. 503-639-4171, ext. 460: -3- Uncover recycled treasure at the book sale'. Books, videos and other media will sell for rock-bottom prices at the Spring Book Sale when donated and discarded books are sold to raise money for the library. This event is sponsored by the Friends of the Tigard Public Library. Seek out a bar- gain and learn about how proceeds from the sale will support the pro- posed new library! Friday, April 26, 9 a.m. to 5 p.m. and Saturday, April 27, 9 a.m. to 3 p.m. in Town Hall. Invest in your dreams Do you dream of sending your chil- dren or grandchildren to college? Learn about the new generation of college savings trusts. Join Jim Shorr Thursday, April 4,1 to 2:30 p.m. in the Puett Room. Computer Basics class Learn what you need to know-from mouse tutorial to file management. Back by popular demand, Computer Basics, will be offered Saturdays 11 a.m. - noon in April and May in the Puett Room. Register in person at the Reference Desk the day of the class. Lauren Kessler to host Boole Club Read Lauren's bookTl►e Happy Bot- tom Riding Club: The Life and Tines of Pancho Barnes, a finalist for the Oregon Book Award for nonfiction. Then join the Eugene author for the discussion, Tuesday, April 9, 7 to 9 p.m. in the Puett Room. New mem- bers are always welcome. This book chronicles the boisterous life of a pio- neering female pilot and world-class party thrower. This program is funded i by Live! O Your Library. cy=1%rarr `Tigard! Library LIBRARY EVENT'S CALENDAR April 1, 8,15, 22, 29 10-10:30 a.m. Toddler Time (Reg. Req'd-full) -Puett Rm April 2, 9,16, 23, 30 10-10:30 a.m. Preschool Storytime and Crafts -Puett Rm April 3, 10, 24 1-1:30 p.m. Preschool Storytime and Crafts -Puett Rm April 3,10, 24 7-7:30 p.m. Pajama Party Family Storytime -Puett Rm April 4, 11, 25 10-10:30 a.m. Little People Storytime -Puett Rm April 4 1-2:30 p.m. "Invest In Your Dreams-College Savings Trusts" (Reg. Req'd) -Puett Rm April 6,13, 20, 27 11a.m: noon Computer Basics (Reg. in person 9:30- 11 a.m. same day) -Puett Rm April 9 7-9 p.m. Book Club Discussion of The Happy Bottom RidingClub hosted by Lauren Kessle r-Puett Rm April 12 6-8 p.m. Friday Night Music with Amy Pachelli -Puett Rm April 14 3-4 p.m. Virginia Lopez and the Mambo Queens -Courtyard April 16 7-9 p.m. "We Pine for Murder"-Chautaugua Lecture on Mark Twain -Puett Rm April 20 2-4:30 p.m. Celebrate Earth Day ©Your Library -Puett Rm (see article on page 5) April 25 7-8:30 p.m. "Exploring the Tualatin River" (Reg. Req'd) -Puett Rm April 26 9 a.m: 5 p.m. Friends of the Library Spring Book Sale -Town Hall April 27 9 a.m: 3 p.m. Friends of the Library Spring Book Sale -Town Hall April 30 4-5 p.m. Dia de los Ninos -Water Bldg Aud Mon-Thu 4-6 p.m. Homework Center -Teen Area For more information on library programs, visit our web site at www.ci.tigard.or.us All library programs are free. So►ne library programs require registration. To sign yip, call 503-684-6537 .r$_ News fr®m the 13125 SW Hall Blvd. Celebrate National Library Week @ your Library Virginia Lopez and the Mambo Queens perform Afro-Cuban Music. Sunday, Apri114, 3 to 4 p.m. in the Courtyard Catch the rhythm as this female per- cussion group plays Congolese Yoruba and Afro-Cuban music with vocal arrangements, drumming and dance. Refreshments and fun with the Bookworm after the program. This program is made possible by the NEA (National Endowment for the Arts) and RACC (the Regional Arts and Culture Council). "We Pir~2I Murder" Chautauqua l.ectu=e.0n, lark Twain Tuesday; April" 16, 7 to 9 p.m. in the'Puett Room A western reporter noted the public's longings for sensationalism back in 1836: "We pine for murder-these fistfights are of no consequence to anybody." The reporter was Mark Twain, the journalist who never let facts get in the way of a good story. Andrew Giarelli from Portland State University will discuss Twain, the Wild West and the development of western journalism. Sponsored by the Oregon Council for the Humanities. Celebrate Earth Day @ Your Library during National Library Week! Saturday, April 20, 2 to 4:30 p.m. in the Puett Room and Town Hall Celebrate the wonders of our planet earth - a place we call home, with Anne Louise Sterry and her interac- tive musical performance. Puett Room, 2 p.m. After the music, go to Town Hall for some activities from the PBS show ZOOM! Get the scoop on Flinkers, Pa- per Towers, Gumdrop Domes, Puff Mobiles and more. Ages 6 and up. Presented by the American Society of Engineers Young Members ift Forum. In honor of Library Volunteers To be a role model for my kids 4-7Z4 To gain skills or earn merit To give back to the community Volunteers give these reasons and many more for working at the Tigard Li- brary. Whatever the reason, April is a time to say "Thank You!" to the diverse, talented team of over 220 library volunteers. Contributing over 11,000 hours in 2001, this group (ages 12 to 90) keep the books on the shelves, repair the tapes and organize thousands of items. To all volunteers we extend our heartfelt appreciation for your contributions and your time. Teatro Milagro Tuesday, April 30, 4 to 5 p.m. Water Building Auditorium (8777 SW Burnham) Celebrate Dia de los Ninos with alive theatre presentation of the Adventuras de Don Quixote pre- sented by Teatro Milagro, a multi-ethnic, multi-lingual troupe of professional actors who will delight children of all ages. Sponsored in part by The Oregon Arts ~,rU Commission. Arkada a roar Spring in to Reading continues Preschool Stories & Crafts Tuesdays, 10 to 10:30 a.m. Wednesdays,1 to 1:30 p.m. Have fumwith books, songs, and crafts. Ages 3 to 6, with adult care- giver. Pajama Party Family Story Time Wednesdays, 7 to 7:30 p.m. Bring the family and your teddy bear! Come to the library in PJs and enjoy books, songs and much more! All ages. Little People Story Time Thursdays, 10 to 10:30 a.m. Enjoy stories, songs, and activities. Ages 3 and under with adult care- giver. Programs run March 19 through May 9r Exploring the Tualatin River Washington County's favorite river is the subject of a new book, Exploring the Tualatin River Basin: A Nature and Recreation Guide. Join editor Su- san Peter and Sue Marshall from the Tualatin Riverkeepers, Thursday, April 25, 7 to 8:30 in the Puett Room for a slideshow presentation to cele- brate the release of the book. Regis- tration is required. Friday night music with Arley Pachelli Songwriter and lyricist Amy Pachelli will perform Friday, April 12, 6 to 8 p.m. in the Puett Room. Pachelli's sound has been compared to Tracy Chapman, Indigo Girls and Jewel. Listen to her CD "The Tears You Cry" then hear her live at the library playing guitar, flute and piano. Sponsored by The Friends of the Tigard Library. Renew @ home It's late and your library books are due today-avoid those fines and re- new online! From the Wilinet home page, www.wilinet.wccls.lib.or.us, click on Renew Online and follow the simple directions. Connect faster @ your Library New faster computers are now avail- able with access to Internet and Office XP. Download to disc or CD! Sign-up is required. -5- Skateboard Park Task Force update On February 20, a Skateboard Park Task Force General Membership meeting was conducted in City Hall. The meeting was televised on cable TV. It will be replayed several times in April on Cable Channel 9. For program times, con- tact Tualatin Valley Community Access at 503-629-8534, ext. 119. At the February meeting, Parks Manager Dan Plaza reviewed information for a design consultant to prepare the conceptual design. Please check the City's web site for updates regarding the Skateboard Park. Meeting dates and times will be updated on a regular basis. If you have questions, contact Rich Carlson at 503-224-0871 e O or Dan Plaza, Parks Manager, at dan- iel©ci.tigard.onus or 503-639-4171 ext., 399. 'Clean wateer, iees.seelas aplaitc ants for vacant ~®ry o>t> missy®a~ P®siti®ns on".. Clean Water Services#ormerly Unified Sewerage Agency) is seeking an indi- vidit to'serve a.three-year term on its Clean Water Advisory, Commission. (CWAC) One ',vacancy is for representation from District 3 in the southeast ,portion of Wasllington,County which includes the citi es of Tigard, Tualatin, King City: and Sherwood and nearby neighborhoods. Applicants must ivside in _&h Disiricfto:be eligible,. The second vacancy is fora homebuilder/devel- o er wlio provides services or lives'm urban-Washington County. - Citizens interested in'applymg fora position on the CWAC should contact Linda Kelly at 503 846-4469. Appli cations may be obtained from the Clean .Water, Services maunroffice at;155 N. First Avenue, Suite 270, Hillsboro or on our web site at wtvw cle nwatersetvices.org. They will be accepted throu& March, 29 2002 or until: the posihon,is Filled. Tigard Safety Town Registration Tigard Safety Town is a nine-day session where children learn about bicycle, pedestrian, home, fire, electrical and personal safety. Who: For kids who have a birthday between September 1, 1995 and January 1, 1998. No exceptions! When: Registration is on April 13, 2002 for the following session dates: 1st Session* - June 18 -June 28 (weekdays) 2nd Session* - July 1- July 12 (weekdays; closed July 4) *Each session offers a morning (9-11:15 a.m.) or afternoon (Noon-2:15 p.m.) class. Where: Registration is at Tigard City Hall. Safety Town is held at Mary Woodward Elementary School. Fee: $45 (each additional child $40) Limited scholarships are available A legal guardian must be present at registration and bring: 1. Child's birth certificate (no substitutions!) 2. Proof of address 3. Insurance policy number and medical information 4. Name and phone number of child's doctor For additional information, please contact Julie at jgre14©aol.com or 503-524-0664 or Joyce atgjjj@ftcon?iect.com or 503-590-3501. Action plan to complete the Fanno Creek Trail The Fanno Creek Greenway Trail is a 15-mile recreational and commuter trail that connects the Willamette River in southwest Portland to the Tualatin River near Cook Park. When completed, the Fanno Creek Trail will provide the first regional multi-use trail on the west side of the Portland region, linking existing parks and recreational facilities. More than 50% of the Tigard portion of the trail has been completed. A working group of local project partners and Metro are developing an action plan for completing the remaining sections of the trail. A trail consultant will be hired to assist with the project. Public meetings will be held during the development of the action plan. The first meeting will be used to ex- plain the project and to develop a list of needs, concerns, and suggestions from those who will use or live near the trail. The second meeting will be in the form of a presentation of the draft master plan. Open House/Workshop April 16, 2002 Fanno Creek Farmhouse 8405 SW Creekside Place (located in Beaverton 1 block west of Chevy's Restaurant at Hall and Nimbus.) Presentations at 5:30 p.m. and 7:30 p.m. Open House/Draft Master Plan Presentation September 10, 2002 Tigard Water Building 8777 SW Burnham Street 5 P.M. to 8 P.M. Questions: contact Duane Roberts by cd1ing 503-639-4171 x 347 or duane@ci.tigard.or.us. -6. Rmaz6" Rose Uprit Cabaret'Pw6o wAw - One Night On 4l Chrissy Faith will perform classic ballads with rich lyrics in jazz Gallery. Chrissy, a talented Broadway performer and recording artist, relocated to Port- land last spring. She has performed with a long, diverse list of singers includ- ing Al Jarreau, Cindy Lauper and Madonna. She has toured with Neil Diamond, Paul Simon and the Mamas and the Papas. She was the singing voice of Demi Moore in the movie No Small Affair and was nominated for a Grammy for Best Female Rock Vocalist for the movie's soundtrack. When: Saturday, April 27, 8 p.m. Where: Tigard Community Friends Church 15800 SW Hall Blvd., Tigard ~V 1 Cost: Tickets are $10 each and seats are limited To reserve tickets, call 503-620-5262 or for more information, L3E visit The Broadway Rose web site at www.bwayrose.com. SUBDIVISION PROPOSALS IN TIOARD City staff periodically provides advance notice of potential subdivisions being contemplated in Tigard or its Urban Growth Area. Plans are in preliminary stages and are based on pre-application conferences with the City of Tigard. Plans have not been finalized. It is possible that development will not occur immediately. If the applicant goes forward with the project, a neighborhood meeting will be scheduled by the developer/applicant prior to a formal applica- tion being made with the City. Notice of the meeting is sent to property owners within 500 feet of the proposed development. PROPOSAL #I Tentage Project Name: "Un-Named" Subject: Subdivision of approx. 5.88 acres into approx. 28-30 lots Zoning: R-7, 5,000 square foot lots Location: 12655 & 12825 SW Beef Bend Road; off SW Beef Bend Road, approximately 150 feet west of SW Prince Albert Street Contacts: Developer/Applicant: B. Wagoner/Riverside Homes, Inc. 503-645-0986 Applicant's Engineer: Lance Ludwick/Harris McMonagle 503-639-3453 Ci Staff: Mathew Scheideggerand Brian Rager 50639-4171 PROPOSAL #2 Tentative Project Name: "Un-Named" Subject: Subdivision of approx. 4.5 acres into approx. 11 lots Zoning: R-7, 5,000 square foot lots Location: 14130 & 14040 SW Fern Street; off SW Fern Street, east of SW Ascension Drive Contacts: Developer/ Applicant: Ken Sandblast/ Planning Resources, Inc. 503-682-2725 Applicant's Engineer: Same City Staff.• Mathew Scheidegger and Brian Rager 503-639-4171 Be a Water Saver! The City of Tigard is pleased to an- nounce a 2003 water-wise calendar design contest. The contest is open to elementary students in grades 1-5 who live within the Tigard water ser- vice area. This contest has been a suc- cess with Tigard elementary schools. Students create a picture based on a water-wise theme. This year's theme is, "Be a Water Saver!" Fourteen pic- tures will be chosen, at least two from each grade, and used in the wa- ter-wise calendar. Entries will be judged on best expression of the theme, design, creativity, and artistic skill. Contest rules: Artwork must be prepared within the boundaries of an 8 1k" x 11 paper. The paper must be positioned in the landscape format. Entries not sub- mitted on the correct paper size and position will not be included in the judging. Entries must be turned into the City of Tigard no later than April 30. The office address for delivery is: City of Tigard, Attn: Sara Danz, 13125 SW Hall Blvd., Tigard, OR 97223. Each entry must include the stu- dent's name, grade, school and his or her teacher's name. By entering the contest, the entrant accepts and agrees to the above rules and the decisions of the judges sliall be final. For more information contact Sara Danz at sara©ci.tigard.or.us or 503-639-4171 ext. 346. 7- here is a review or me ta:n/ t-uunvxs ➢ Declared April 1-7 as National Community Development Week. D Declared Tigard High School Marching Band and Tigerette Dance Team as the Official City of Tigard Ambassadors to New York City. D Conducted a public hearing to amend the Community Development Code to allow more flexibility in parking requirements for religious institutions and joint parking throughout the City of Tigard. Conducted public hearings to establish Reimbursement District No. 21 (Errol and Fonner Street) and Reimbursement District No. 22 (Howard Drive). ➢ Heard an update on Cook Park Master Plan Expansion, Phase II. ➢ Discussed options to pay additional costs for the 69th Avenue Local Improvement District and reviewed assessments to property owners. ➢ Discussed options regarding MUR-2 zoning issues raised during the Washington Square Regional Plan Implementation Hearing. ➢ Met with Tigard-Tualatin School District representatives to discuss the me uasl, munm: School District Facilities Bond Measure. D Heard an update on the Tri-Met Action Plan. ➢ Discussed the Street Maintenance Fee Study Report. D Discussed options for Cook Park concessions. ➢ Conducted a public hearing on implementing Title 3 by amending the Community Development Code. Considered a property tax exemption request from Community Partners for Affordable Housing. • Hear a legislative update from Senator Burdick and Representative Williams. * Hear an update on the City of Tigard Communication Plan. * Hold a joint meeting with the Tigard-Tualatin School Board and the City of Tualatin. ,t Hear an update on the Randall Grant Program. • Receive first quarterly update on the 2002 Council goals. * Hear an update from the New Tigard Library Construction Committee. For additional information or if you have any questions about any of the items listed above, please contact City Recorder Cathy Wheatley at 503-639-4171, ext. 309. A copy of Council packet information can be found on the City's Web site at www.ci.figard.or.us or at the Library. Audio and video tape recordings of most ntcetings are also available at the Library. All meetings are held at Tigard City Hall 13125 SW Hall Boulevard, unless noted. Meeting dates are tentative. To confirm a date or agenda topics, please call City Hal l at 503-639-4171. The Tigard City Council meetings are City Council: Library Board: Intergovernmental cable cast live at 7:30 p.m. on the second and fourth Tuesdays of the April 9*, 16, 23 Puett Room - TI L Water Board: month on Channel 22. Replays air at May 14*, 21, 28* 2nd Thurs., 7 p.m. 2nd Wed., 5:30 p.m. 7p.m. and 1 a.m. on Thursday and 6:30 p.m. unless otherwise Planning Commission: Tigard Water Building 10 a.m., 7 p.m. and 1 a.m. on Friday (following the second and fourth posted ' 1st & 3rd Mon., unless a 8777 SW Burnham Tuesdays) on Channel 21. Cnblecnst Afcetnr~ holiday, 7:00 p.m. Paid for by: PRESORTED STANDARD CITY OF TIGARD U.S. POSTAGE 13125 SW HALL BLVD. PAID TIGARD, OREGON 97223 PORTLAND, OR www.ci.tigard.or.its PERMIT 2528 PHONE: 503-639-4171 CITY OF TIGARD FAX: 503-684-7297 POSTAL CUSTOMER Sample Mack-Up - 6 pages Mayor's Corner April Is Volunteer Recognition Month and an especially good time to let our volunteers know how much we appreciate the time that they donate to keep this community a great place to live! Tigard volunteers consist not only of adults, but also youth. In the library youth volunteers, ages 12-18, donated a total of 2,424 hours! Their assistance included computer work, instructing younger kids, checking in materials and shelving books. Other areas of the City received assistance as well. over three tons of litter and trash were picked up along streets by 125 volunteers in 17 Adopt-A-Street crews. Fire hydrants were painted and environmental work has been completed at Summer Lake, Cook, Woodard and Jack Parks along with projects at the water quality facilities at 881" Place and 135°i and Walnut Streets. All City Departments utilize volunteers to accomplish tasks that would not get done without volun- teer assistance. More than 1,000 volunteers donated in excess of 10,000 volunteer hours. Tim Griffith, Mayor What's New with the Proposed New Library? You may have seen the model of the proposed new library on its whirlwind tour throughout Tigard. You may have read about the efforts of the citizen-based New Tigard Library Construction Committee to dctennine the need for library services in the r community for the next 20 years. You may have responded to a survey asking you what Y? ~.~T kinds of* library services you'd like to see in the future. -these are just a few of the ways citizens have heconue involved in the future direction c>f the Tigard Library. On March 5, citizens had anot}tcr opportunity to provide fcudh:ick ()n the proposed new library project. At a community meeting, 50 people suggested c.ays to design and develop the proposed site near 1-fall Blvd. and O'Mara Sweet. Topics discussed included open spaces and parks; wetlands and envirenunental education: transportation, and site improvements. Citizens sug- gcstcd opportunities for cm ironn ontal education as well as ways the City could steward thu site to highlight the open green spaces. Bond Measure 34-47 on the May 21 ballot provides another opportunity for citizen involvenuent.17te $13 trillion bond measure would fund construction of the nc library, as wall as land acquisition, design and furnishings. During the first ~rar, the bond rate would be approximately 31 cents per $1,000 of assessed pre~prn~ alnr. '171e bonds would he issued for up to 20 years. The amount is expec•teel to cle(•rease over the life of* the bonds as assessed property values rise and new properties aru added to the City. Like am ether revenue utcasure on the May ballot, Bond Measure 34-47 will be all)r<mcd (A 11V il' 50 percent of•'Tigard's registered voters return their ballots, and c n_c•r 50 l wrcent of those voting cast their ballots in favor of the treasure. II' } ni c,•cnild like to schedule a presentation about the proposed new library, contact !.ihr:uy Director Margaret Bamcs at niargaretOci.tigard.or us or call 503- 68-1-6537. TIGARD CITY COUNCIL: MAYOR JIM GRIFFITH KEN SCHECKLA BRIAN MOORE JOYCE PATTON CRAIG DIRKSEN May 2002 Volume XX No. 5 MAYOR James Griffith mayorOci. tigarrd. or. us COUNCIL PRESIDENT Brian J. Moore brianmgci.tigard. orus COUNCILORS Ken Scheckla kens@ci.tigard.orus Craig Dirksen craigd®ci. tigard.or. us Joyce Patton joyce®ci. tiga rd. or. us CITY MANAGER Bill Monahan biU@ci.tigard.orus CITYSCAPE EDITOR Cathy Wheatley, City Recorder catbyOci. tigarrd. or. us All City Hall employees can be reacbed bypbone at (303) 639-4171. CITY MEETING SCHEDULE: City Council 2nd, 3rd & 4th Tuesdays, 6:30 p.m. Town Hall Library Board 2nd Thursday, 7 p.m. Library Puett Room Planning Commission 1st & 3rd Mondays, 7:30 pm. Town Hall Intergovernmental Water Board 2nd Wednesday, 5:30 pm. Tigard Water Building _Jsm Ark r%Jr9V Cff A,,,-enaa AC~" CIT - Citizen Involvement Team Grassroots, Neighborhood-Based Whent Thursday, April 4, 2002, 6:30 - 9:00 p.m. NMere: Town Hall at City Hall, 13125 SW Hall Boulevard The CIT meeting is cablecast live on the first Thursday on channel 22, 78 or 28 at 7 p.m. Replays are shown the following Friday at 7 pm., Saturday at noon and Monday at 10 a.m. on channel 21 or 30 depending on your cable access. 6:30 p.m- An opportunity to meet one-on-one with staff to ask questions or discuss specific issues. Representatives will be available from the following departments: Administration, Community Development, Engineering, Library, Police and Public Works. (This portion is not aired on cable.) 7:00 p.m. General Session - Aired on Cable Channel 22, 78 or 28. Announce- ments, updates and status reports on current activities, issues and events. 7:05 p.m. General Announcements 7:20 p.m. City Budget Process: a presentation on the budget hearings schedule, opportunities for public comment and the process used to reach a finalized budget. 7:30 p.m. Proposed New Library Update: A panel will answer frequently asked questions about the proposed new library and summarize citizen recommendations from the site plan community meeting. 8:00 p.m. Break 8:05 p.m. Transportation Financing Strategies: A report on the findings of the Task Force including information on proposed fees, what the fees would be used for and the next steps in the process. 8:30 p.m. Member Questions and Issues 8:410 p.m. Meeting Follow-up 8:50 p.m. Set Next Agenda 9:00 p.m. Adjourn Bring a friend or neighbor! If you are unable to attend and would like to have your ideas included or have suggestions, please contact Liz Newton at lizOci.tigard.or.usor 503-639-4171, ext. 308. You can now ask questions or provide comments on CIT agenda items during the CIT meetings via email - citmadCci.tigard.orus Any other time you have questions, CIT agenda topic suggestions or CIT program ideas, send an email. It's checked daily and you will get a response! Page 2 www.d.tigard.or.us CITYSCAPE Health Test Available! Health screening tests will be available through the Lions multiple screening unit. Don't eat anything for at least three hours if you wish to be tested for diabetes. In addition, infor- mation will be provided from healthcare professionals, assisted living facilities and pharmacies. For more information, contact Jane Herron at Tim TaneHQmsn.com or call 503-590- 8242. Broadway Rose April Cabaret Performance One Night Only! Chrissy Faith will perform classic ballads with rich lyrics in jazz Gallery. Chrissy, a talented Broadway performer and recording artist relocated to Port- land last spring. She has performed with a long, diverse list of singers including Al Jarreau, Cindy Lauper and Madonna. Whew Saturday, April 27, 8 p.m. Where: Tigard Community Friends Church, 15800 SW Hall Boulevard, Tigard Cost: Tickets are $10 each and seats are limited. To reserve tickets, call 503- 620-5262. She has toured with Neil Diamond, Paul Simon and the Mamas and the Papas. She was the singing voice of Demi Moore in the movie No Small Affair and was nominated for a Grammy for Best Female Rock Vocalist for the movie's soundtrack. For more information, visit The Broad- way Rose web site at wu w. buayrose.com. vW May 2002 www.G.t/gar+d.or.us Page 3 Celebrate National Library Week Your Library Virginia Lopez and the Mambo Queens perform Afro-Cuban Mine Sunday, April 14, 3 to 4 p.m. in the Courtyard Catch the rhythm as this female percussion group plays Congolese Yoruba and Afro-Cuban music with weal arrangements, drumming and dance. Refreshments and fun with the Bookworm after the program. Ibis program is made possible by the NEA (National Endowment for the Arts) and RACC (the Regional Arts and Culture Council). "We Fine for Murder" Chautauqua Lecture on Mark Twain, lbesday, April 16, 7 tc p.m. in the !Puett Room A western reporter noted the public's longings for sensationalism back in 1836: `We pine for murder-these fistfights are of no consequence to anybody.' The reporter was Mark Twain, the journalist who never let facts get in the way of a good story. Andrew Giarelli from Portland State University will discuss Twain, the Wild West and the development of western journalism. Sponsored by the Oregon Councit, jor the Humanak& April 1, 8, 15, 22, 29 April 2, 9, 16, 23, 30 April 3, 10, 24 April 3, 10, 24 April 4, 11, 25 April 4 April 6, 13, 20, 27 April 9 April 12 April 14 April 16 April 20 April 25 April 26 April 27 April 30 Mon-Thu 10-10:30 a.m. Toddler Time (Reg. Req'd-full) -Puett Rm. 10-10:30 a.m. Preschool Storytime and Crafts -Puett Rm 1-1:30 p.m. Preschool Storytime and Crafts -Puett Rm 7-7:30 p.m. Pajama Party Family Storytime -Puett Rm. 10-10:30 a.m. Little People Storytime -Puett Rm 1-2:30 p.m. "Invest In Your Dreams-College Savings Trusts" (Reg. Req'd) -Puett Rm l la.m.-noon Computer Basics (Reg. in person 9:30- 11 a.m. same day) -Puett Rm 7-9 p.m. Book Club Discussion of The Happy Bottom Riding Club hosted by Lauren Kessler -Puett Rm 6-8 p.m. Friday Night Music with Amy Pachelli - Puett Rm 3-4 p.m. Virginia Lopez and the Mambo Queens - Courtyard 7-9 p.m. "We Pine for Murder" Chautaugua Lecture on Mark Twain -Puett Rm 2-4:30 p.m. Celebrate Earth Day @Your Library - Puett Rm (see article on page 5) 7-8:30 p.m. "Exploring the Tualatin River" (Reg. Req'd) -Puett Rm 9 a.m.-5 p.m. Friends of the Library Spring Book Sale - Town Hall 9 3.m.-3 p.m. Friends of the Library Spring Book Sale -Town Hall 4-5 p.m. Dia de los Ninos -Water Bldg Aud. 4-6 p.m. Homework Center -Teen Area For more iglbrmation on library pr+ograrns visit our web site at wwucci.tigardorus Aft library programs are free. Some library programs require registration 7b sign up, call 503-684.6537 Page 4 www. ci. dgard. on us CITYSCAPE Friday right music with Army . PpOeila Songwriter 'and lyricist Amy Pachelli will perform Friday, April 12, 6 to 8 p.m. In the Puett-Room. Pacheili's sound has been compared to Tracy Chapman, Indigo Girls and . Jewel. Listen to her CD "The Tears You Cry" then hear her live at the' 'library playing guitar, flute and piano. Spnnsore ct by.7be Frleeuis .of the 71gard Library. In honor of Library Volunteers To be a role model for my kids To gain skills or earn merit Ib give back to the community Volunteers give these reasons and many more for working at the Tigard Library. -Whatever the reason, April is a time to say "Thank You!" to the diverse, talented team of over 220 library volunteers. Contributing over 11,000 hours in 2001, this group (ages 12 to 90) keep the books on the shelves, repair the tapes and organize thousands of items. To all volun- teers vre extend our heartfelt appreciation for your contributions and your time. Connect faster @ Your Library New faster computers are now available with access to Internet and Office XP. Download to disc or CD! Sign-up is required. Spring into reacting continues... Preschool Stories & Crafts . Tuesdays, 10 to 10:30 a.m. . Wednesdays, 1 to 1:30 p.m. Have f4rn uyitb books, songs, and crafts. Ages 3 to 4 uyltb adult caregiver. Pajama Party Family Story Time . Wednesdays, 7 to 7:30 p.m. Bring the family and your teddy bear! Come to the library in PJs and enfoy books, songs and much morel All ages. Little People Story Time o Thursdays, 10 to 10:30 a.m. Enjoy stories, songs, and activities. Ages 3 and under u?itb adult caregiver. Programs run March 19 through May 9. Library programs rock! ajdkaj dfja fjd akjdf kajf akjf kajf kajf ajdf ajf ajf ajf ajfd kajf kajfdkajfdk jdkajfdj alfdjaajdkaj dfja fjd akjdf kajf akjf kajf kajf ajdf ajf ajf ajf ajfd kajf kajfdkajfdk jdkajfdj alfdjaajdkaj dfja fjd akjdf kajf akjf kajf kajf ajdf ajf ajf ajf ajfd kajf kajfdkajfdk jdkajfdj alfdjaajdkaj dfia fjd akjdf kajf akjf kajf kajf ajdf ajf ajf ajf ajfd kajf kajfdkajfdk jdkajfdj alfdjaajdkaj dfja fjd akjdf kajf akjf kajf kajf ajdf ajf ajf' ajf ajfd kajf kajfdkajfdk jdkajfdj alfdjaajdkaj dfja fjd akjdf kajf akjf kajf kajf ajdf ajf ajf ajf ajfd kajf kajfdkajfdk jdkajfdj alfdjaajdkaj dfja fjd akjdf kajf akjf kajf kajf ajdf ajf ajf ajf ajfd kajf kajfdkajfdk jdkajfdj alfdjaajdkaj dija fjd akjdf kajf akjf kajf kajf ajdf ajf ajf ajf ajfd kajf kajfdkajfdk jdkajfdj alfdjaajdkaj dfja fjd akjdf kajf akjf kajf kajf ajdf ajf ajf ajf ajfd kajf kajfdkajfdk jdkajfdj alfdjaajdkaj dija fjd akjdf kajf akjf kajf kajf ajdf ajf ajf ajf ajfd kajf kajfdkajfdk jdkajfdj alfdjaajdkaj dtja fjd akjdf kajf akjf kajf kajf ajdf ajf ajf al ajfd kajf kajfdkajfdk jdkajfdj alfdjaajdkaj dfja fjd akjdf kajf akjf kajf kajf ajdf ajf ajf ajf ajfd kajf kajfdkajfdk jdkajfdj alfdjaajdkaj dfja fjd akjdf kajf akjf kajf kajf ajdf ajf ajf ajf ajfd kajf kajfdkajfdk jdkajfdj alfdjaajdkaj dfja fjd akjdf kajf akjf kajf kajf ajdf ajf ajf aji' a jfd kajf kajfdkajfdk jdkajfdj alfdjaajdkaj dfja fjd akjdf kajf akjf kajf kajf May 2002 www.ci.tigard.onus Page 5 City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 PRESORTED STANDARD U.S. POSTAGE PAID PORTLAND, OR PERMIT 2528 POSTAL CUSTOMER For additional information or if you have any questions about any of the items listed below, please contact City Recorder Cathy Wheatley at 503 -639-4171, ext. 309. A copy of Council packet information can be found on the Citys web site at www.ci.tigard.orus or at the Library. Audio and video tape recordings of most meetings are also atxailable at the Library. City Council .Meet~hg highllghl far the past mo._nth r Vi* • Declared April 1-7 as National Community Development Week. • Declared Tigard High School Marching Band and Tigerette Dance Team as the Official City of Tigard Ambassadors to New York City. • Conducted a public hearing to amend the Community Development Code to allow more flexibility in parking requirements for religious institutions and joint parking throughout the City of Tigard. • Conducted public hearings to establish Reimbursement District No. 21 (Errol and Former Street) and Reimbursement District No. 22 (Howard Drive). • Heard an update on Cook Park Master Plan Expansion, Phase II. • Discussed options to pay additional costs for the 69th Avenue Loral Improvement District and reviewed assess- ments to property owners. • Discussed options regarding MUR-2 zoning issues raised during the Washington Square Regional Plan Implementa- tion Hearing. • Met with Tigard-Tualatin School District representatives to discuss the School Disrict Facilities Bond Measure. • Heard an update on the Tri-Met Action Plan. • Discussed the Street Maintenance Fee Study Report. • Discussed options for Cook Park concessions. • Conducted a public hearing on implementing Title 3 by amending the Community Development Code. • Hear a legislative update from Senator Burdick and Repre- Hear an update on the Randall Grant Program. sentative Williams. • Hear an update on die City of Tigard Communication Plan. • Hold a joint meeting with the Tigard-Tualatin School Board and die City of Tualatin. • Receive first quarterly update on the 2002 Council goals. • Hear an update from the New Tigard Library Construction Committee. MEMORANDUM TO: Honorable Mayor & City Council FROM: Cathy Wheatley, City Recorder CRE: Cityscape Update DATE: April 3, 2002 The current format of the Cityscape has remained unchanged for 10+ years. Staff proposes an updated format to add more useful information and enhance readability. One option would be to update the format using one color as is the current practice. Another option would be to add one color and two photos per issue, which would cost about $5,042 more than the current cost if the same number and size issues are produced each year. Attached is a copy of the current Cityscape. Also attached are six pages of a mock-up sample copy of a two-color newsletter containing some formatting changes suggested by staff. These formatting changes will be reviewed briefly with the City Council during the April 16, 2002, Workshop Meeting. Please see attached cost information and several options for Council review and discussion. Attachments Pricing (Per Month) Quotes from Our Current Vendor Precision Graphics 24,800 copies No. of Pages Price for 1 color Price for 2 colors Price for 4 colors Photos Price/unit 8 pages 2,019 2,353 3,881 $27.00 12 pages 3,523 4,050 6,454 16 pages 3,721 4,463 8,124 Option 1 Stay with current practice; (one-color, 10 8-page issues and 2 *1 2-page issues) -Yearly cost: $27,236 10 8-page = $ 20,190 2 12-page = 7.046 $ 27,236 Option 2 Add a color and produce 10 8-page issues and 2 12-page with 2 photos Yearly cost: $32,278 10 8-page = $ 23,530 2 12-page = 8,100 24 photos = 648 Option 3 (A budget cutback option, for comparison purposes...) 10 issues (published about every 5 weeks), one color Yearly cost: $20,190 There could be other ways to mix and match to create other options. For example, we could produce only a limited number of two-color editions each year or we could add photos to the one-color option. Staff recommends the format changes, which do not add to the cost, be implemented in June. If the Council decides staff should proceed with the two-color printing (with two photos), we could also implement this in June as we have funds available in the advertising/publicity account where Cityscape is budgeted to cover the $388 added expense for that issue. * 12-page issues are often used for a special insert, such a survey or questionnaire. I: ADM\CATFMCITYSCAMCOST REVIEW 2002 - A.DOC AGENDA ITEM # FOR AGENDA OF ARril 16.2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Consideration of Planning Fee Study PREPARED BY: Dick Bewersdorff DEPT HEAD OK CITY MGR OK Review of Cost of Service Study for Planning Fees and determine rate of fee recovery. STAFF RECOMMENDATION Authorize Staff to prepare a Resolution adopting a new fee schedule providing 100 percent cost recovery for services. INFORMATION SUN MARY In 2001, the City of Tigard contracted with Merina & Company to conduct a cost of service study for the Current Planning Division. The company worked with planning and finance staff to produce the analysis. The current fee schedule was based on a study completed in FY 1995-96. The Merina & Co. analysis just completed indicates that fee recovery is now approximately thirty percent of the total cost of the Division. The Merina study provides an analysis of direct labor costs, material costs and overhead costs. It is based on a detailed study of time spent on land use applications for a period of seven months. The time study includes time spent on projects after a written decision was issued. Approximately 24 percent of the project hours occur after a decision is issued. The attached study provides the background, methodolgy and rate setting process. Included is a recommended fee recovery schedule, a compilation of costs for each procedure in comparison with existing fees and a comparison with fee from Portland, Gresham, Beaverton, Tualatin, Lake Oswego and Washington County. OTHER ALTERNATIVES CONSIDERED 1. Reduce percentage of cost recovery. 2 Make no change in existing fee schedule. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Growth and Growth Management: Goal 2 Urban Services are provided to all citizens within Tigard's urban growth boundary and recipients of services pay their share. ATTACHMENT LIST 1. Staff memo describing fee study 2. Merina & Co. fee study FISCAL NOTES Fees cover only 30% of cost of planning review. I:\curpln\dick\agesum.fee2002.doc Attachment 1 amo E CITY OR TIGARD veveiopmant Sh.apUtg,A BetMr Comwwwuty CITY OF TIGARK OREGON 13125 SW Hall Boulevard Tigard, Oregon 97223 (503) 639-4171 Fax 684-7297 TO: City Council FROM: Dick Bewersdorff DATE: March 13, 2002 SUBJECT: 2002 Planning Fee Study In 2001, the City of Tigard contracted with. Merina & Company, LLP, certified public accountants and consultants to conduct a cost of service study for the Current Planning Division. Merina and Company has worked with the City on other financial analysis. The company worked closely with planning and finance staff to produce their analysis. The Division is responsible for development review and charges development review fees. The current fee schedule is based on a study completed in FY 1995-96. The Merina and Company analysis indicates fee recovery is now approximately thirty percent of the total cost of the Division. The attached Land Use Rate Study provides an analysis of direct labor costs, material costs and overhead costs. The study recommends adopting fee rates which cover the cost of services for the Division. The initial step in the study was a detailed study of all procedures for a seven month period from April through October, 2001. Documentation of time included time spent after a written decision was made. The study indicates 24 percent of the project hours occur after a decision is issued. This includes site inspections, condition of approval verification and working with applicants to meet conditions to produce a plan and project that meet approval requirements. Pages 1-7 of the Study provide background, the methodology and the rate setting process. Page 8 is the recommended fee schedule by Merina and Company. Also included are fees that would equal 80%, 60% and 40% cost recovery. Page 16 provides a compilation of costs for each procedure with a comparison with the existing fee. Page 17 shows the cost for each procedure, the current fee and provides a comparison with fees from Cities of Portland, Gresham, Beaverton, Tualatin, Lake Oswego and Washington County. Based upon Council direction staff will return with finalized recommendations and a resolution to adopt new fees at the May 28, 2002 Council meeting. The results of the study will be provided to the development community and other interested groups. The new fees would be targeted to go into effect on July 1, 2002. lAcurpln\dick\counal Items\2002 fee study\2002 fee study council memo.doc Attachment 2 City of Tigard Land Use Rate Study Executive Summary The City of Tigard contracted with Merina & Company, LLP (MCO) to conduct a Cost of Service Rate Study for the Current Planning Division (CPD) within the Community Development Department. The division is responsible for processing land use and development applications for the City of Tigard and the Bull Mountain area of Washington County. The current fee structure is based on a study completed in FY 1995-96 and is presently only recovering approximately thirty percent (30%) of the total costs of the division. The first step of this engagement, which covered seven months, was an extensive and detailed time study of all procedures completed within the division starting in April 2001 and extending till October 2001. The hours documented by each individual within the division were the primary means of allocation for the costs of the division. Costs used for this study either come directly from the FY 2001-02 budget, or were derived from the budget by the City's finance department The Cost of Service fees were computed and some adjustments made based on a comparison of rates of several neighboring jurisdictions. For some procedures, the costs we are proposing will be the highest within the Portland Metro Area; however, these are the true costs of service rates. Our proposed rates will recover all but approximately seven percent (7%) of the recoverable costs. It is our recommendation that the City adopt the rates which recover the cost of services for the CPD. Resources from the general fund currently used to cover these costs can be freed up for other areas, giving the City more flexibility in future years. In this report we also present alternative rates should the council elect to recover less of the CPD costs. Merina & Company LLP (503) 723-0300 City of Tigard Land Use Rate Study Introduction and Background Revenue generated by land use applications fees was not enough to cover the expenses of the Current Planning Division (CPD) within the Community Development Department (CDD); therefore, Merina & Company LLP (MCO) was contracted by the City of Tigard (the City) to conduct a Full Cost of Service study for land use fees. The current rate structure is covering approximately 30% of the total division costs with the balance being subsidized by the general fund. An earlier study, completed during the FY 1995.96, implemented a rate increase to cover the costs of the current planning programs within the CDD. At the time of the study, processing land use and development applications consumed approximately 30% of the department's resources. Since that study was completed, the growth within the region warranted the expansion of the CPD as a separate division within the CDD specifically to handle land use and development within the City. Unfortunately, the rates implemented from that rate study are not adequate to fund the division today. The methodology used in the 95-96 study followed this simplified process: 1. An hourly rate for each personnel position was calculated based on the sum of direct labor plus overhead cost plus material cost. a. Direct labor cost per hours was computed by wage plus benefit and divided by work year hours (1,816). b. Material costs were allocated on Full Time Equivalents (FTEs) c. Computed overhead costs were allocated based on the direct labor cost for each position (the higher the rate of pay, the greater the overhead burden). 2. The hourly rate was then multiplied by the time needed by each position to complete a procedure. Hours used to calculate the fees were based on employee estimates of time spent executing each procedure. Here is an example from that study: Final Plat Associate Planner Senior Planner Development Services Tech $ 50.02 x 2 hours $100.04 $ 58.37 x .5 hours $ 29.19 $ 41.48 x 4 hours $167.20 Total Staff Costs Total Land Use Fee $296.43 $295.00 For the Full Cost of Service study completed by MCO, the primary cost driver used was the documented labor hours from the CPD. From April 2001 till October 2001, all divisional staff filled out daily time sheets to track the time spent on various projects. Costs and time have been computed and a series of schedules is presented for the development of a new rate structure. The diagram on the next page graphically depicts the process. Merina & Company LLP (503) 723-0300 City of Tigard Land Use Rate Study Figure 1: Rate Steady Diagram Collection Analysis Input Analysis Product Project Project and Staff Hours completion non-project current year vs. hours previous year City's Overhead Costs Personal Services Cost Study 1. Current rate structure Community Development overhead costs Current Planning's, overhead And ,allocated ` ' overhead`; costs Direct Materials 2. Activity based fees Costs The total cost of the division, which was derived from the City of Tigard's current budget covering the fiscal year 2001-02, is computed at $760,532. The following is a breakdown of the cost components: a. Personal Services (Labor) 497,722 b. Materials and Services 57,049 c. Capital Outlay' 0 d. Indirect City Overhead Allocation2 110,566 e. Community Development Administration Allocation3 95,195 Total Cost of CPD (2001-02) $ 760,532 ' Depreciation was analyzed and determined to be immaterial, capital outlay is not included because it is replaced by depreciation. 2 indirect City Overhead was computed by the City Finance Department using the current budget. 3 Community Development Administrative Costs allocation was computed on the percentage of FTEs of the CPD. Merina & Company LLP 3 (503) 723-0300 City of Tigard Land Use Rate Study Time Hours were compiled using a daily time sheet (example in Appendix A, page 10) developed by MCO and Dick Bewersdorff (Planning Manager) for this study. Each month, from April 2001 till October 2001, the sheets were input and compiled using a Microsoft Access database. Total study hours tracked 5,765 of the 11,804 yearly hours budgeted for the division. The primary objective was to determine total hours spent on each type of procedure. Here are the findings of the study: 1. Using the data compiled for each procedure, we determined the time spent on each procedure for each level of employee. The study compiled time for 17 of the 21 procedures listed. There were four procedures, which did not accrue enough hours to measure the time spent by the division, therefore, the time spent to complete was estimated by the Planning Manager. 2. Hours assigned to a specific project accounted for forty percent (40%) of the total division hours. Sixty seven percent (67%) of Assistant Planners' time was spent on projects, while the Administrative Assistants and Permit Technicians spent twenty four percent (24%) of their time on projects, and the Planning Manager spent twenty five percent (25%) of his time on projects. 3. Project hours were tracked using the year of origination and the project number. The study revealed that twenty four (24%) of project hours (566 of the 2,332 total billable hours) were from previous years. Ten of the twenty-one procedures had the carry over effect. When compiling the total time spent, carry over hours were added to the current year time spent by the CPD. The chart in the Appendix A, page 11 details the hours compiled and the footnotes for each column. The matrix and the tally sheets for each project are included in Appendix B following this report. The Cost of Service Rate Setting Process The compilation of the rates followed a four (4) step process. The methodology used to arrive at the rates follows the following process: Step1 - Allocation of Direct Labor Costs Direct labor hours are the project hours, which were tracked by the division on a daily basis. This was the time division personnel spent on a specific project. 1. Labor dollars were assigned based )n the budgeted hourly labor rate (see Appendix A, page 12) and the amount of time spent by divisional staff for each procedure. For instance, the Planning Manager spent ten hours on each comprehensive plan amendment, so his cost contribution of $465.60 is its labor rate of $46.56 multiplied by ten hours. The hourly rate of $46.56 is the fully loaded rate, which includes wages, benefits, and paid time off. The remainder of staffs time is als-) applied using the same methodology. The total labor cost is the sum of all staff input into each procedure. Merina & Company LLP (503) 723-0300 City of Tigard Land Use Rate Study 2. The cost of prior year's hours is the same rate as the Associate Planner's rate. Most of the time spent on prior year's projects was that of the Associate Planners. The yearly projected direct labor (billable) cost of the CPD is $202,858, based on the per year average of procedures times the total direct labor costs. The hourly rates used are the fully loaded rate, which is computed by using the top of the scale hourly rates as outlined in the City of Tigard annual budget. The rate was then multiplied by 1.37% to account for benefits and then divided by 87% to account for paid time off. The full computation of all personnel is detailed in Appendix A, page 12. Step 2 - Allocation of Non Project Costs The next step was to allocate non-project labor costs to each procedure. These are the non billable costs from the time study. To arrive at this cost, we had to determine personnel costs, which are considered to benefit the entire community and, therefore, should be removed from the allocated labor costs. According to the Planning Manager, the Permit Technicians and Planners spend 75% and 30% of their time respectfully serving the public at large. Another cost subtracted from the total budgeted labor was project costs for internal project labor. These are projects done by CPD for other departments such as parks and public works. Here is the break down of non-project costs. Budgeted Labor 497,722 Less Direct Labor (202,858) Less Permit Tech Hours (83,305) Less Associate Planner Hours (60,600) Less Internal Project Hours (7,131) Balance of Labor Costs $143,828 Non-project hours account for 6,132 hours of the yearly budgeted 11,804 hours, or 52% of the time worked in CPD. The balance of the labor cost is spread over the remaining 6,132 hours4. The cost per hour on non-project labor is $23.46. The non-project hourly rate is allocated based on the time needed to complete all projects over the course of a year. On the average, there will be three CPAs (Comprehensive Plan Amendment) performed per year. This will take up 5.4% of the total project hours per year. It. is the 5.4% used to allocate the balance of the costs. Here is the example: 6,132 hours x 5.4% = 331 hours / 3 procedures per year = 110 hours So each CPA will be allocated 110 hours of non-project labor at $23.46. The percentages and matrix can be found in the Appendix A, page 13. 4 The labor hours associated with the labor costs for community benefit and internal project labor were not subtracted from the 6,132 hours. The balance of hours represents an allocation factor for the remaining labor costs. Merina & Company LLP 5 (503) 723-0300 City of Tigard Land Use Rate Study Step 3 - Material Costs Material costs are allocated in three steps based on the level of service. Total budget for materials is $57,049, of which, $39,264 is allocated to all procedures based on the hours spent on each procedure. The yearly projected hours for all procedures are approximately 5,673, which is $6.92 per hour. Level III and IV are assigned an additional cost of $263 per procedure. All level IV procedures are levied an additional cost of $399 per procedure. The chart in Appendix A, page 14 details the costs and allocating factors. Step 4 - Allocation of Overhead Overhead costs for this rate study came from two areas; City and Departmental. The City overhead of $110,566 was computed by the City of Tigard Finance Office and the Community Development overhead, which includes the CPD, of $95,195 was derived from the City budget. Both of these costs were allocated on the 5,673 project hours. The City overhead rate is $19.49 per project hour and the departmental administrative cost is $16.78 per project hour. The chart in Appendix A, page 15 details the costs and allocation factors. Computing the Full Cost of Service Rate We determined the total cost of the CPD is approximately $760,500. Of this, $151,000 Is for community benefit and internal customers, which brings down the required revenue needed to cover the cost of service for the CPD to $609,500. The proposed rate structure on page 8 will generate approximately $558,700 of revenue based on the yearly average of performed procedures. This still leaves a short fall in revenue of $50,800 requiring the general fund to cover only 7% of the division's cost. We propose the adoption of the cost structure that has the full cost of service rates, however, some of the fees may be higher than the market would bear. Two possible ways to capture the difference Is an Increase In productivity due to an experienced staff or an increase in the number of procedures above the projected average. One issue not currently addressed is chargeable hours for procedures not listed. Some jurisdictions list hourly rates for departmental personnel. We recommend the following rates for personnel: Position Hourly Rate Material Cost Overhead Total Proposed Fee Planning Manager $ 46.56 $ 6.92 $ 36.27 $ 89.75 $ 90.00 Assoc. Planner $ 37.08 $ 6.92 $ 36.27 $ 80.27 $ 80.00 Assistant Planner $ 31.86 $ 6.92 $ 36.27 $ 75.05 $ 75.00 Permit Technician $ 30.58 $ 6.92 $ 36.27 $ 73.77 $ 74.00 Sr. Administrator $ 28.34 $ 6.92 $ 36.27 $ 71.53 $ 72.00 Administrator $ 22.00 $ 6.92 $ 36.27 $ 65.19 $ 65.00 The pie chart on the next page graphically details our proposed cost structure and the following page lists the proposed rate structure. Merina & Company LLP (503) 723-0300 City of Tigard Land Use Rate Study Source of Funding for the Current Planning Division Merina & Company LLP (503) 723-0300 Proposed Rate(s) for the City of Tigard's Current Planning Division Prefix Procedure Current Fee Proposed Rate 60 % Recovery Os Recovery40 9G Recov CPA Comprehensive Plan Amendment 4,015 10,000 8,835 6,626 CUP Conditional Use Permit 1,615 5,500 4,444 3,333 2222 HOPI Home Occupational Permit Type 1 30 65 40 30 30; HOP2 Home Occupational Permit Type 2 545 375 360 360 = 367 . MIS Miscellaneous (95% are Lot Line Adjustments) 100 525 417 312 20b? MLP Minor Land Partition 780 4,000 3,332 2,499: 1;666. MMD. Minor Modification of Approved Plan 100 750 585 439 ? 293` PDR Planned Development Review 2,170 7,500 6,330 4,747 3,165 PRE Pre-Application Conference 240 320 254 240 '24Q: SDR Site Development Review 1,600 6,500 5,525 4,144 2,762 SGN Sign Permit 50 75 50 50 50,: SLR Sensitive Lands Review 745 2,800 2,301 1,726 , 1,150`: SUB Subdivision Type II 2125 + 10 lot 5000 +100 per lot 4,349 3,262 2,174, SUB Subdivision Type If 2125 + 20% PDR 10000 + 250 per lot 17,572 13,179 8;786 THE Tree Removal Permit 160 175 160 160 A60 TUP Temporary Use Permit 100 375 285 214 143; VAC Vacation (street, plat, easement) 1,530 1,800 1,444 1,083 722 VAR Variance Typal 545 800 645 545 545 ZCA Annexation / Zone Change 1,160 3,300 2,617 1,962 1,308 ZOA Zone Ordinance Amendment 1,415 4,500 3,630 2,723 - 1:815: ZON Zone Change 1,505 3;700 2,974 2,231 , 1;505•: APPEALS Directors Decision (Type 2) to Hearing Officer 1,745 2,500 2,296 1,745 1,745: INT Interpretations of Development Code by the Director 340 750 600 450 340 HD Historic Overlay/Review District 2,190 5,000 3,994 2,996 - 1,997; Merina Company, LLP (503) 723-0300 Page 8 City of Tigard Land Use Rate Study Appendix A Merina & Company LLP (503) 723-0300 CITY OF TIGARD L DEPARTMENT OF PLANNING DAILY TIME SHEET =&mot r%v=G rin- TOTAL HOUR U • TYPE I = Ministerial Review. 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N Nm pN w A Q;^ ^^^N t+f'mNfO ^ A t+ N J j ^ N 8 ~ V W N N N9N N H W N N N N N N W N N N N N N N N N 9 B r a° m N A N m W A~ N~ A A N O m m m m t h U 1 N N^ i 9 j 8 d y ~ ~ I E E S' ' g v a` i t} C Na s g c a x~E draam ~m CryryC S Q~ Bi 'N C c c ~ ~ cc u623 Go~ O _ K 5 ih t7 ~i tai ~-~»¢NN S U) ¢J Q0. 0. C) M WZ mm wa UK(QQ(~~Q Z'yL 0 U x S~ i I C (CO, N~ N h ~ N N N Q S 9 Y y O G y t i i ~ a i U , a` o' m , c l+~ m N N N ~s z O City of Tigard Land Ilse Fee Study Material Allocations Material or Service All Levels Type 111 & IV Professional and Contract Services Land Use Hearing Officer 4,500 Design Evaluation Team 8,100 Planning Commission Minutes Transcription Nuisance Abatement 3,000 Tidemark Data Base 7,712 Repair and Maintenance 2,720 Special Department Expense 1,600 Small Tools and Equipment 105 Office Supplies 7,777 Advertising & Publicity 3,300 Fees/Dues/Subscriptions 5,055 Travel & Training 6,795 Fuel 1,100 Utilities 100 Materials and Services by Type 39,264 12,600 Total Budgeted Materials and Services 57,049 Procedure Hours 5,673 A Material Costs for all procedures 39,264 B Total Cost per hour of Materials for all procedures Average of level III & IV procedures 48 C Material Costs for level 111 & IV procedures 12,600 D Total Cost per procedure of Materials for Level III &f4 283;5 }r'Fx Average of level III & IV procedures 13 . E Material Costs for level IV procedures 5,185 F Total Cost per procedure of Materials for Level IV Type IV 5,185 5,185 Merina Company, LLP Page 14 City of Tigard Land Use Fee Study Overhead /Allocations Indirect Cost Allocation City Management $ 11,816 Human Resources 13,724 Network Services 24,777 Finance Admin 5,883 Financial Operations 17,442 Office Services 2,773 Risk Management 13,097 Fleet 1,541 Records Property Management 19,513 Total $ 110,566 Project Hours 5673 City of Tigard Overhead Costs per project hour $ 19.49 Community Development Administrative Costs Total Budget $ 296,162 Departmental FTEs Bldg Inspection 14 50% Current Planning 9 32% Long Range Planning 5 18% Total 28 Total Indirect costs assigned to Current Planning $ 95,195 Project Hours 5673 Community Development Administrative Cost per project hour $ 16.78 Merina Company, LLP Page 15 _m 7 9 d L u N T U. 10 rn H w •y j o V e o V G 7 C6 {L b 161 6 N N N N N N N N N N N N N N N N N N N N N N N N 8 O pOp S pO qOq pO O pO pO pOo O Y 2pp~ pOp pO O O ~C O pO yO}7 paO O G ~ f7 ~ 8 n O P ~ O N ~ ~ N 10 8 ~ ~ ~ 'Q ~ t ~ f7 N NN 4* a* NN V►NNto N N N 6'P wt N NNNN ~ r P ' tp M M N N N N O N ~+f p ~f o rp c ty O~ p e ~ aA0 ~ IAD Sfi ; ~ t { f r N 7 V tD o t Uf V O N 7 O ~ NW 0 ti ~ { D 7 p ~ p p ~y (p p~ py (p tN 1( ~p Mp (q { ~ 1 p R ~ to ~ f~l Y7 ~ ~ W !7 N ~ O ~ O~ ~ f7 CD W In h OO 1~ W) V t~ c nS N N bJ V~ M R zs~qqy u N N N N N N N N N N N N N M N N V N N N N N N N ~ ~ p p p p n O M N n ~ V O 10 c? ~ tD 1 ~ c 0 V~ O O ~ T %C' q E W 1N p, ~ ~~y ~ ~ y ^ ~pD ( p p p ~ 1~ { N N 1n Lo 17 N 10 Oi ^ 1n N O N W / N N 0 O Y) A O A O to fV V' N V N V fD 11Dq V P E - I pl N M N ~ N N N N N N N N M N N N- N N M N- a p N pp yy N O r N V t0 . a00 V O N N N N M Dpi N .O- N N O r m ~ USm W N NN NN N N N NN NNN NNNNNN 6%N V NN 17 .all .:4 ~tp ~(pV. tipV ~fp~ j~pj (~(j} .r~p N (J tWJ- ~ i~ ' ` ' lV (V CV t N (V' (V C~ f~l ~ l .lV, - ' J N:N N Y! 4t ..N N=V►N N ,to ~ p cD cy ~ '~1;, V VO'W V' ~ta~ppO.-W M N~. 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Eo a as n c C y A U` ^ EVE-_ €a.as- a o~ a o o~ a~°c N c 0. ~a 3•~•~or ~9 c do m ~•c 2 a V), 8 r w 8 w M N w co Cli O w e N A c K Q d L m CL a E U ag ts N p c E POLICY QUESTION 'f ~'Does the City Council want to fuil the cost of providing: planning,r4i services? tirr~4., ,y4 It L { 34 f' i~2 J-i f f~kn~ ~ t 1. 1 SUMMARY-- (TaWU 1 ;4i*044 'I ~ s:r .wry: Examples: 929 Comprehensive Plan 311 043 4 r r !II ~v ► Site Development Review $;,0.90 Conditional Use Permit 3:` 3181. SubdMallon Type III: 1 ' 52125 . - ;ar; a Stud';,z v: Procedure Cost of ServIce Fee Schedule lffy~ V I= t. ;r ~Y 2 if Ttaa ct:L~n~YU ' ' e Stud r „ Fee Comparison w ithin the Port land Metro Area.{ rr d _ r { , e, . City agTiaard Land Use Fee Stud ~ Fee Comparison within the Portland Metro Area (C.-d) ~ i i i i - _ :tip:-r~~ . r+r'- FA D: PROPOSED; ATE$ trabi s Examples of proposed rates k Comprehensive Plan $10,000 30,_ ~ Conditional Use, S 5,500 S4,44a 53:333 `y Site Develop Review $ 6,500 55,525 t 84'144 527,. Subdivision Ty `Jii -e51QO0e $17572'•:'513,179 56766.;: ' WOO 4 AGENDA ITEM # 5 FOR AGENDA OF April 16.2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Long Range Planning Division Pr( PREPARED BY: Barbara Shields DEPT HEAD OK MGR OK 1AA1-- A briefing on the Long Range Planning Division Program. Staff will update Council on the Long Range Planning Program projects, activities, and priorities. STAFF RECOMMENDATION N/A. Review only. INFORMATION SUMMARY Staff will present a draft work program for review by the City Council. The memorandum briefly describing the proposed 2002/2003 work program is attached (Exhibit 1) to this Agenda Item Summary. The main objective of the April 16, 2002 presentation is to discuss and prioritize Council goals and objectives within the context of the overall Long Range Planning activities and available staff resources. In general, the proposed program consists of three groups (tiers) of projects (Exhibit 1, Attachment 1): Tier 1 consists of 2002 Council Goals; Tier 2 includes federal/state/regional mandates and programs; Tier 3 includes ongoing research. Staff is seeking general Council direction to review and prioritize projects within each tier (Exhibit 1, Attachment 2). OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Exhibit 1: Memorandum to City Council dated April 2, 2002 I:\LRPLN\Barbara\LongRangePD\4-16 cc report.doc FISCAL N®TES N/A I:\LRPLN\Harbara\LongRangePD\4-16 cc report.doc Exhibit 1 CITY OF TIGARD Community Development Shaping A Better Community MEMORANDUM CITY OF TIGAR D TO: Mayor and City Council FROM: Barbara Shields, Long Range Planning Manager DATE: April 2, 2002 SUBJECT: Long Range Planning Division Program The main objective of the April 16, 2002 presentation is to discuss and prioritize Council goals and objectives within the context of the overall Long Range Planning activities and available staff resources. APPROACH Step 1, Identification of Three Tiers For the purpose of general analysis, all long range planning activities were grouped into three tiers (Attachment 1). Each tier includes a number of major projects/programs or activities. Tier 1 2002 Council Goals and Objectives This group of projects includes activities related to Council goals and objectives. These are very large projects that consume most of the Long Range Planning Division resources. With the exception of the Downtown/Commuter Rail project, all of them are a continuation from 2001. • Bull Mountain Annexation • Downtown/Commuter Rail • Tri-Met • Affordable Housing • Washington Square Regional Center Plan/Implementation Program. Tier 2 Federal/State/Regional Mandates and Programs This group of projects includes activities related to a variety of state and regional programs, which are monitored and reviewed by the planning staff on an ongoing basis. • Goal5 • TSP Implementation • Metro UGB Expansion • Title VIII Metro Functional Plan Amendments • Transportation Funding \\TIG333\USR\DEPTS\LRPLN\Barbara\LongRangePD\4-16 02 cc memorandum.doc Exhibit 1 Tier 3 Ongoina Research This group includes two types of activities: (1) ongoing research related to census data, economic data, natural resource inventory, housing inventory, open space inventory, and grants; and (2) support provided to miscellaneous programs. • Data Resource Analysis and Collection • Urban Renewal • Washington County TSP • GIS Program • Parks/Greenspaces • Visioning/Tigard Beyond Tomorrow + ECO Implementation Program • General Grant Search and Assistance Step 2, Relationship among Tiers It should be noted that while the projects related to the Council goals and objectives involve the majority of staff s resources, it is necessary to complement them with the activities from both Tier 2 and Tier 3 to create a balanced planning program (Attachment 2). Staff s ability to carry out Council's goals is largely dependent on an ongoing research effort to be able to analyze complex issues. Therefore, in order to create a reliable and responsive planning program, it is necessary to assure that adequate resources are devoted to Tier 2 and Tier 3 activities. Step 3, Proposed Work Program Based on the above analysis, in order to create a balanced Long Range Planing program, it necessary to prioritize the Council goals and objectives within the context of the overall Long Range Planning activities and available staff resources to finalize the program. PRESENTATION OBJECTIVES Staff is seeking general Council direction to (1) prioritize projects within each tier, with the major focus on Tier 1 (Council Goals); and (2) finalize the Long Range Planning Work Program. \\TIG333\USR\DEPTS\LRPLN\Barbam\LongRangePD\4-16 02 cc memorandum.doc Attachment 1 FY 2002-2003 LONG-RANGE PLANNING PROGRAM TI R 1: COUNCIL GOALS \\TIG333\USR\DEPTS\LRPLN\Barbara\LongRangePD\4 16 02 Presentation Attachment 1.doc FY 2002-2003 LONG-RANGE PLANNING PROGRAM TIE : FEDERAUSTATEIREGIONAL MANDATES AND PROGRAMS 1. Goal 5 2. TSP Implementation 3. Metro UGB Expansion 4. Title VIll Metro Functional Plan Amendments 5. Transportation Funding (Regional and state) v Plan and Code Amendments 0 Code Amendments e Plan and Code Amendments C Land Use Application Review Process Modifications Ongoing Review of Available Transportation Funding \\TIG333\USR\DEPTS\LRPLN\Barbara\LongRangePD\4 16 02 Presentation Attachment 1.doc FY 2002-2003 LONG-RANGE PLANNING PROGRAM TIER III. ONGOING RESEARCH ' e e e e 1. Data Resource Analysis / Data Resource Report collection 2. Urban Renewal . Updates . Research 3. Washington County TSP . Monitor process • Review impacts on City 4. GIS Program 9 Maps . MAGIC System Updates 5. Parks/Greenspaces . Regional Coordination . Internal Support 6. Visioning / Tigard Beyond . Update and support Tomorrow 7. ECO Implementation . Ongoing support and review Program for compliance 6. General Grant Search and ® Grant Opportunities Assistance . Grant Applications \\TIG333\USR\DEPTS\LRPLN\Barbara\LongRangePD\4 16 02 Presentation Attachment 1.doc 2 9C9 z z z 4C A IL LU Q Z Po V z A i Lib L6 0 I - z W 2 A LU I&I Al8k N a+ f. e C C d9 C CO~ 00 00 O~ 4! 0C V I- L is V ~r. N 6~J O O L 9L V Attachment 2 E cc m 0 8! C C C tJf C 19 C t'9 6V O O Id W6 I. oncj 2cw,~r - Q)JS~ i' bc.+,acfl O cc- The Tigard City Council wants to hear from you..,.. Thursday,. May 2314 (®r 3 h) 6000 P- 7:30 PM Tigard °T®wn Tall 13125 s ball Blvd ",Vb Vbdi" W! 0, -eve J 2A 1 w ' dF~w11/11 r - , ~ I t e, Yf ~ x `t r a a T r 1' } + y r r l~•.i ,~~1 .tea. ~r. Bring your ideas, concerns, questions and comments regarding: Rail station platform, parking lot and connection to the Tri-Met transfer station Improvements to downtown to encourage commuter rail riders to patronize downtown businesses Infra-structure improvements to support Commuter Rail traffic and related improvements Light relreahnevut-k wLLL b& provi ded. Please RSVP to Jerree Gaynor at 639-4171 WASHINGTON REGIONAL CENTER Transportation Demand Management Urban Renewal Feasibility Study Greenbelt/Open space development Feasibility Study Acquisition Plan Transportation funding Innovative Local Funding Regional (MTIP) funding Regional Studies (217 corridor) CAWINDOWSUEMP\4 16 02 Presentation Attachment4 bnw.doc H o CIO 0 ~ v 0o° c AM R a G (a co = e 0 C, LL (d w CL C7 z z z IL w z 1 z 0 Z IL WED l9rma O Z O C%. E J 3 v N V W e 77 U co .d t~ .d cu i O Em, cu c 0 !n ' O a Lu O e e 1 •U) C _ 'M a)) V a r E .oe 12 a a - A E E E > 0 o e B) N e ~ 46 w E V e:r a I O o+ i d C C C e 0 ch m U. F~- m Q 0 e e e e o e e A ~ d a ® e v 3 ~ N s s ~ v9 CL 0 F- (D cl 0 U) V a 0) 0) (D 7A V La ) C . C a o IL n fl EL e o COUNCIL, GOAL: ESTABLISH AN ANNEXATION POLICY Implementation choices Annexation Plan Addre Issues Con ~nue elx Ing pattern Council Decision Develop Public Outreach Program based on Council's Choices on homer to address Goal (includes Public Value Poll) AGENDA ITEM # L.0 FOR AGENDA OF April 16, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Ci Manager Performance Review PREPARED BY: Rill Monahan DEPT BEAD OK q44-1-CITY MGR OK LAWvg ISSUE BEFORE THE COUNCIL The annual performance review for the City Manager is scheduled for discussion at this meeting. STAFF RECOMMENDATION Conduct the performance review with the City Manager. INFORMATION SUMMARY The Council will perform the annual review of the City Manager based on criteria established in the existing employment agreement. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST None FISCAL NOTES N/A I:1ADMIPACKET'02120020416106 MANAGER REVIEW AIS.DQC