City Council Packet - 10/16/2001d,
AGENDA
TIGARD CITY COUNCIL ADMINISTRATIVE ITEMS FOR REVIEW
OCTOBER 16,2001
The Study Session Is held In the Red Rock =reek Conference Room. Enter at the back of Town Hag. The
Coundl encourages Interested citizens to attend all or part of the meeting. If the number of attendees exceeds
the caoadty of the Conference Room. the Council may move the Study Session to the Town Hall. I
> EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If
an Executive Session Is called to order, the appropriate ORS citation will be
announced Identifying the applicable statute. Representatives of the news media are
allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must
not disclose any information discussed. No Executive Session may be held for the
purpose of taking any final action or making any final decision. Executive Sessions
are closed to the public.
> ADMINISTRATIVE ITEMS:
e Metro Greenspaces
- Does Council wish to send a letter to Metro supporting Washington County's
request that the Bull Mountain sites be considered?
Metro's 2040 Growth Concept
- Does Council wish to comment on the summary prepared by Metro sent to
Council In Rod Park's October 5 letter?
® Make a Difference Day
- Will Council members participate on October 27?
9 MPAC Nomination
- Does Council wish to give Input regarding the Appointment of Washington
County Cities Alternate to Metro's Policy Advisory Committee (MPAC)?
Nominations by November 2 for alternate.
A Executive Session
- Planned at end of meeting to discuss 192.660 (1) (e) -Real property
transaction negotiations.
e
D Executive Session -
The Public Meetings Law authorizes governing bodies to meet in executive session In certain
limited situations (ORS 192.660). An "executive session" is defined as "any meeting or part of
a meeting of a governing body, which Is closed to certain persons for deliberation on certain
matters."
Permissible Purposes for Executive Sessions:
l 92.660 (l) (a) - Employment of public officers, employees and agents,
If the body has satisfied certain prerequisites.
192.660 (1) (b) -
Discipline of public officers and employees (unless affected person requests
to have an open hearing).
192.6600) (c) -
To consider matters pertaining to medical staff of a public hospital.
192.660 (1) (d) -
Labor negotiations. (News media can be excluded in this instance.)
192.660(l) (e) -
Real property transaction negotiations.
192.660(l) (f) -
Exempt public records - to consider records that are "exempt by law from
public inspection." These records are specirlcally Identified In the Oregon
Revised Statutes.
192-660 (1) (g) -
Trade negotiations - Involving matters of trade or commerce in which the
governing body is competing with other governing bodies.
192.660 (1) (h) -
Legal counsel - Executive session are appropriate for consultation with
counsel concerning legal rights and duties regarding current litigation or
litigation likely to be filed.
192.660 (1) (1) -
To review and evaluate, pursuant to standards, criteria, and policy
directives adopted by the governing body, the employment-related
performance of the chief executive officer, a public officer, employee or
staff member unless the affected person requests an open hearing. The
standards, criteria and policy directives to be used in evaluating chief
executive officers shall be adopted by the governing body in meetings open
to the public In which there has been an opportunity for public comment.
192.660 (1) (1) -
Public Investments - to carry on negotiations under ORS Chapter 293 with
private persons or businesses regarding proposed acquisition, exchange or
liquidation of public Investments.
192.660 (1) (k)-
Relates to health professional regulatory board.
600 NOR Tn EAi7 GiiA;40.. L•= !^RTr ANO• OREGON 97232 2736
TEL 603^79 :.7: '1.t700 I FAX 603 7 9 7 1 7 9 7
RECEIVED C.C." .
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Adrninistragia:.
October 5, 2001
Copies to:
Mayor/Council
City Manager
Council File
The Honorable Jim Griffith
Mayor of the City of Tigard
13125 S.W. Hall Boulevard
Tigard, OR 97223
Dear Mayor Griffith:
Other:
.gym H
Thank you for meeting with us to share your thoughts on how the 2040 Growth Concept is working or
not working in your community. It is always helpful to learn more about your area and to understand
your specific issues.
I am enclosing a summary of your responses and would appreciate you reviewing it to ensure we have
accurately stated what you said. After your review, I will share this summary with other Metro
Councilors and other elected officials in the region to improve our mutual understanding. I will also
share it with Department of Land Conservation and Development staff as part of our coordination
efforts with local governments for periodic review. Please contact Sherry Oeser at 503-797-1721 or at
oesers@metro.dst.or.us, if we have misstated your position. Also, you can always feel free to call me
directly at any time.
Thank you again for taking time to think about how regional growth management policies are working in
your community and sharing your views with us. I look forward to continuing this dialogue. Metro
working in isolation will fail, but working together we can all gain.
Sincerely,
Rod Park
Metro Council District 1
Chair, Metro Council Community Planning Committee
RP/SO/srb
C:Npark Local Official Letter.doc
Enclosure
cc: Bill Monahan
Carl Hosticka, Metro Council District 3
Andy Cotugno, Metro
Brenda Bernards, Metro
Rec7cled Pape,
vwvw.fmtro-region.org
T O O 7S7 1204
Meeting with Tigard
September 10, 2001
6:30pm Tigard City Hall
Present: Mayor Jim Griffith, City Councilor Craig Dirksen, City Councilor Brian Moore,
City Councilor Ken Scheckla, Metro Councilor Rod Park, Metro Councilor Carl Hosticka,
Bill Monahan, Tigard City Manager, Andy Cotugno, Metro Planning Director, Brenda Bemards,
Metro Senior Regional Planner, Mrs. Hosticka
Functional Plan Compliance
• Tigard is out of compliance with Titles 3 and 6
• Ballot Measures 7 concerns stopped work on Title 3
• Title 6 is being addressed in the City's TSP
What are the Major Issues Facing Tigard?
• the City is doing well on employment and have parity with work force and housing
Transportation
• the City is experiencing difficulties with transportation
• it used to be that everyone would be going to Portland in the morning
• now people travel across the city
• the City is talking to Tri-Met to get better service to the Tigard triangle
• want to encourage public transportation use
• need better connections between low income neighborhoods and shopping
• commuter rail should help by getting people to other parts of the region
State highways are major arterials in Tigard
0 needs to be an agreement between the region and ODOT on highway access
• state is closing down some access points and wants the City to build frontage roads
O there is no room for frontage roads and these would make infill more difficult
• 217 and 99W are mostly pass through traffic
truck routes to avoid Tigard are being looked at
• as there will not be new roads, it is necessary to look at existing roads
® don't want traffic to go through the neighborhoods
A the 217 corridor study will be helpful
Density
• historically built '/z acre lots
• starting to see some of these partitioned
• need to stack higher and tighter
• neighbors don't like to see higher densities as it impacts the % acre lots
• Tigard is well located and accessible
• not very excited about seeing a different type of housing in Tigard
• not looking for a Hawthorne Blvd.
• it is possible in the Regional Center
• Tigard Triangle looked at the possibility of more mixed use housing
• may happen eventually but it will be the economics that determine it
• congestion is a problem with more density
• in the future expect to see more building height
• solar requirements limit building height in some areas
• will see assisted living facilities develop
Annexations
• Bull Mountain - studying the feasibility of bringing in this area
• need to know if it is mutually beneficial
• Metzger not interested in being annexed and, at this time, Bull Mountain is the focus
• they utilize City services and need to pay their fair share
• cannot collect SDC's for parks in Bull Mt. as County does not collect park SDC's
• increase of density and scarcity of buildable lands makes it expensive for the City to
compete for parks
Connectivity
• many subdivisions were built with only one entrance and many cul-de-sacs
• the City looked for opportunities to open some up but few opportunities were available
• have improved some through streets
• looked at bicycle connections but stream crossings proved difficult
• the City has a number gated communities and private streets in older neighborhoods
• these make improving connections difficult particularly in small pockets of vacant land, that
can be developed but cannot be connected to existing developments
Parking
• do not want to require parking in the downtown
Other Concerns
• requirements are being imposed on the City and the larger body should aid in meeting the
requirements
• in particular, infrastructure improvements such as roads, parks and sewers
• development helps pay but who will pay the rest?
• regional center is used by more than city's residents and infrastructure should be paid for by
all users
Urban Growth Boundary Expansion
the City would not want to see the boundary moved too greatly
if it does move, the region needs to pay attention to infrastructure availability
reduced expansion changes value of property - prices go up - young people have difficulties
trying to buy homes
the City does not touch the UGB but do planning for are between the City border and UGB
through IGA with the county
if Damascus is brought in moved in, need industrial and commercial lands as well in order not to
add to the length of commutes
there are no areas nearby that would serve Tigard if there was an expansion
MPACIJPACT
o don't have a member on either committee
• don't always get best service
• need a method for non-participants to have more involvement
• although Washington County works well together, can occasionally make better arguments
for Tigard's needs
• the City would like to participate in parks funding issues
I.Xgm\community development\share\Periedic Review CorrespondenceWleeting with Councitors.Tigard.doc
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PUBLIC NOTICE:
Assistive Listening Devices are available for persons with impaired hearing and should be
scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please
call 503-639-4171, Ext. 309 (voice) or 503-684-2772 (TDD - Telecommunications
Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
Qualified sign language interpreters for persons with speech or hearing impairments;
and
® Qualified. bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow
as much lead-time as possible. Please notify the City of your need by 5:00 p.m. on the
Thursday preceding the meeting date by calling:
503-639-4171, x309 (voice) or 503-684-2772 (TDD - Telecommunications Devices for
the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA - October 16, 2001
page 1
AGENDA
TIGARD CITY COUNCIL WORKSHOP MEETING
October 16, 2001
6:30 PM
1. WORKSHOP MEETING
1.1 Call to Order - City Council
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications at Liaison Reports
1.5 Call to Council and Staff for Non Agenda Items
6:35 PM
2. UPDATE ON THE TIGARD SENIOR CENTER
a. Staff Report: Administration Staff
b. Council Discussion, Questions, Comments
7:05 PM
3. UPDATE ON WASHINGTON COUNTY'S VISION WEST PROCESS
a. Staff Report: Administration Staff
b. Presentation by Wait Peck, County Communications Officer
C. Council Discussion, Questions, Comments
7:35 PM
4. DISCUSSION OF THE MODEL FOR THE PROPOSED NEW LIBRARY A
PUBLIC PARTICIPATION PLAN
a. Staff Report: Library Staff
b. Presentation by the New Library Construction Committee
C. Council Discussion, Questions, Comments
7:55 PM
5. UPDATE ON THE COMMUNICATION PLAN
a. Staff Report: Administration Staff
b. Council Discussion, Questions, Comments
COUNCIL AGENDA - October 16, 2001 page 2
8:25 PM
6. DISCUSSION ON RENEWAL OF CONTRIBUTION OF FRANCHISE FEES FOR
PUBLIC, EDUCATION, AND GOVERNMENT (PEG) ACCESS
(METROPOLITAN COMMUNICATIONS COMMISSION - TUALATIN
VALLEY COMMUNITY ACCESS)
a. Staff Report: Administration Staff
b. Council Discussion, Questions, Comments
C. Council Direction: Should the City Council consider changing the percentage
of franchise fees for PEG access?
8:35 PM
7. DISCUSSION OF INTERNET POLICY
a. Staff Report: Administration Staff
b. Council Discussion, Questions, Comments
8:55 PM
8. COUNCIL LIAISON REPORTS
9:05 PM
9. NON-AGENDA ITEMS
9:15 PM
10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If
an Executive Session is called to order, the appropriate ORS citation will be
announced identifying the applicable statue. All discussions are confidential and
those present may disclose nothing from the Session. Representatives of the news
media are allowed to attend Executive Sessions, as provided by ORS 192.660(3),
but must not disclose any Information discussed. No Executive Session may be held
for the purpose of taking any final action or making any final decision. Executive
Sessions are closed to the public.
9:25 PM
11. ADJOURNMENT
\\T I G333\US R\DEPTS\ADM\CATHY\CCA\011016.DOC
COUNCIL AGENDA - October 16, 2001
page 3
Agenda Item No. 5, 1
Meeting of 12-11-01
MINUTES
TIGARD CITY COUNCIL MEETING
October 16, 2001
1. WORKSHOP MEETING
1.1 Mayor Griffith called the meeting to order at 6:39 p.m.
1.2 Roll Call: Mayor Griffith and Councilors Dirksen, Moore, Patton and Scheckla
were present.
1.3 Pledge of Allegiance
1.4 Council Communications 8t Liaison Reports: None
1.5 Call to Council and Staff for Non Agenda Items:
City Manager Bill Monahan stated that at the end of the meeting there were
several administrative items to discuss, and an executive session should be held.
2. UPDATE ON THE TIGARD SENIOR CENTER
Risk Manager Loreen Mills introduced Karen Gardner, executive director of the
Tigard Senior Center. A PowerPoint presentation was made, and is on file in the City
Recorder's office. The Senior Center is owned by the City and was built and
remodeled with Community Development Block Grant money. Loaves and Fishes
contracts to run the Center, and employs Ms. Gardner. The Loaves and Fishes
program is run by one full-time employee, four part-time employees, and volunteers.
The Senior Center serves as a community resource, and provides Meals on Wheels
meals at the Center, classes (including English as a second language), healthcare,
healthcare education, support groups, and leisure time activities. Last year, the
program served 41,862 meals. Two-thirds of those meals went to Tigard residents.
The Tigard service area has the highest proportion of seniors of any area in
Washington County. In Oregon, the senior population is projected to increase 124
percent over the next 20 years as baby boomers grow older. Partnerships for dealing
with the projected increase were discussed.
Ms. Gardner thanked the Council for the City's wonderful support of the Center.
Mayor Griffith expressed his appreciation for the Center's services and efforts.
Ms. Gardner handed out a Senior Center brochure and the Loaves and Fishes Annual
Report. These documents are on file in the City Recorder's office.
COUNCIL MINUTES - October 16, 2001 page 1
3. UPDATE ON WASHINGTON COUNTY'S VISION WEST PROCESS
Assistant to the City Manager Liz Newton Introduced Walt Peck, Washington
County's communications officer. Mr. Peck updated the Council on the VisionWest
process to date, future plans, and opportunities to participate.
After receiving input from 1,300 Washington County residents, the following nine
Issues of concern were identified:
Aging and disabled
Housing
Children and families
Primary healthcare
Behavioral healthcare
Education
Training
English as a second language
Environment
The County determined that it could not address these issues on its own, but needed
to establish collaborative relationships with a variety of organizations. Nine "issue
teams" were created to develop practical strategies to address each issue. The teams
placed an emphasis on developing collaborative partnerships among public agencies,
civic groups, community involvement organizations, not-for-profit agencies, and the
faith, education, and business communities. A non-profit organization called the
Vision Action Network has been formed to create a forum for sharing information
and to facilitate cooperation among these organizations. The Network currently has
nine board members from various areas of the community. It is hoped that the
board's representation will increase to 25 members.
Issue team reports will be available in early 2002, and the Vision Action Network
expects to hire an executive director in the spring of the same year. The Network will
be patterned after a similar organization in Austin, Texas, which has a staff of three.
4. DISCUSSION OF THE MODEL FOR THE PROPOSED NEW LIBRARY AND
PUBLIC PARTICIPATION PLAN
Library Director Margaret Barnes introduced Kathy Sleeger and Lonn Hoklin of the
New Library Construction Committee, and Marvin Diamond of the Library Board.
Ms. Sleeger talked about the proposed library's location at the comer of Hall and
COUNCIL MINUTES - October 16, 2001 page 2
Wall, and read a poem she had written. The poem is on file in the City Recorder's
office. Ms. Sleeger stated that the model has contour lines representing changes in
elevation. There is parking for 190 vehicles. The proposed two-story, 47,000
square foot, building is mostly glass on the east side, facing Fanno Creek. Ms. Barnes
described diagrams, which depict the layout of various library areas on each floor.
The proposed building is red brick with metal trim, and there is room for a 27,000
square foot expansion.
Mr. Hoklin stated the goal of the public information plan, "A coordinated public
information/education plan to provide the City of Tigard voters accurate information
about the City bond measure for the proposed new library." He provided infonmation
on the plan's timeline, purpose and communication tools. He indicated that the level
of activity regarding the new library will increase from this point on. Councilor Patton
clarified the purpose of the plan was to provide information and was not to advocate
for the bond measure. She emphasized that the model is dynamic, and this was the
Committee's "best guess" at what the new library might look like. She added that if
expansion were to occur, it would be to the east.
Meeting recessed to view the model at 7:55 P.M.
Meeting reconvened at 8:08 p.m.
5. UPDATE ON THE COMMUNICATION PLAN
Assistant to the City Manager Liz Newton offered an update on communication tools
used by the City to inform, educate and involve the public. A memo, on file in the
City Recorder's office, detailed each of the following avenues of communication:
Citizen Involvement Team (C.I.T.)
Meetings are aiming for a more polished look to cater to the television
audience. Shortly, viewers will be able to e-mail their questions and comments
to presenters, who will respond during the show.
Ms. Newton and Volunteer Coordinator Susan Koepping will be conducting
training for C.I.T. facilitators.
Communication Plan
The City is striving for a unified communication effort, and is working on ways
to share information between departments.
Neighborhood Meetings
Press Releases
City staff are encouraged to generate press releases. The City has been getting
very good press coverage from its press releases.
COUNCIL MINUTES - October 16, 2001 page 3
Community Connectors
This program was featured as one of the "40 Excellent Things About Tigard"
In a recent Tigard Times article. Ms. Newton hopes to attract more
participants from the business community.
Cable Television
Detalls relating to the "Tigard Studio" are being ironed out prior to airing
Planning Commission meetings. The City Is awaiting a finalized contract before
proceeding.
Cityscape
Format changes are planned to give the newsletter a fresh look.
Web Page
Preliminary demonstrations of the redesigned web site look great. Ms. Newton
noted that the Council is slated to preview the updated site at its November
20 meeting.
Goal Guide
These will be updated quarterly with the next guide coming out in October.
The Library will be the featured goal.
Bulletin Board
The City is awaiting software from Tualatin Valley Community Access.
City Manager Bill Monahan pointed out that through the Community Connector
program, Ms. Newton has been working with various City departments to inform the
public about complex development issues. Mr. Monahan stated that staff are
enthusiastic and have a greater appreciation of being proactive when it comes to
providing information to the public.
In response to a question from the Mayor, Ms. Newton responded that approximately
70 percent of Portland area households are connected to the Internet.
6. DISCUSSION ON RENEWAL OF CONTRIBUTION OF FRANCHISE FEES FOR
PUBLIC, EDUCATION, AND GOVERNMENT (PEG) ACCESS
(METROPOLITAN COMMUNICATIONS COMMISSION - TUALATIN
VALLEY COMMUNITY ACCESS)
Assistant to the City Manager Liz Newton discussed the percentage of franchise fees
contributed to PEG Access. The City's current contribution is 15 percent, which is
the minimum allowed under the intergovernmental agreement. Contract issues are
pending. Council consensus was to retain the current contribution level of 15 percent.
COUNCIL MINUTES - October 16, 2001 page 4
7. DISCUSSION OF INTERNET POLICY
City Manager Bill Monahan described the City's current internet policy. Since the
creation of the policy, several Internet related issues have arisen. These problems have
resulted in disciplinary action for two employees, necessitated the City add more
protection to the system, placed the City's computer system at risk for uninvited
materials and viruses. Mr. Monahan continued by saying that at a recent legal
education class he was advised that permitting personal use of the internet increases
the City's liability risk. As a result, Mr. Monahan recommended that the City
eliminate all personal use of the intemet.
Councilors Moore and Dirksen stated that this was an internal issue involving the day-
to-day operation of the City. Councilor Patton agreed, and was supportive of Mr.
Monahan's recommendation.
Mr. Monahan said that he would bring the policy back to Council for formal action.
8. COUNCIL LIAISON REPORTS: None.
9. NON-AGENDA ITEMS
Metro Greenspaces
Discussion of the County's efforts to obtain Metro support for parklandlgreenspaces
ensued. Mayor Griffith stated that he could not justify using Tigard taxpayer dollars
to purchase parkland outside the City, however, he was very supportive of the
County's efforts. Councilor Moore stated that the parkland under consideration, the
Conklin, Stanley and Gage properties, was in the City's area of interest, and he was in
favor of additional parks in any location. Councilor Dirksen stated that he would like
to see natural areas preserved. Councilor Scheckla expressed concern over the
County's reluctance to assess System Development Charges to fund parks. Councilor
Patton was supportive of the attempt to acquire parkland, but reiterated that Tigard
tax dollars should not be used to purchase property outside the City. Mayor Griffith
added that Washington County has not received its proportional share of Metro
funding.
Since the status of the County's request to Metro was unclear, the Council agreed that
Mayor Griffith should send a general letter of support regarding the County's efforts
to acquire additional parkland through Metro. The letter should emphasize an
equitable allocation of Metro funds, but no specific properties would be mentioned.
COUNCIL MINUTES - October 16, 2001 page 5
Metro's 2040 Growth Concept
The Council had no additions or changes to the Metro summary.
Make a Difference Day
Councilor Moore indicated he would be out of town.
Metro's Policy Advisory Committee (MPAC) Nomination
Lou Ogden will no longer be the primary representative to MP AC; Richard Kidd will
take over this position. Mayor Griffith encouraged Councilors to consider participating
on the Committee in the alternate position. He expressed his concern that Tigard has
not had sufficient representation. Both Councilor Moore and Councilor Dirksen asked
for additional information regarding the Committee and said they would think about
serving. The issue will be revisited at the next Council meeting.
November 28 Meeting Postponed
The meeting with Beaverton and Washington County representatives regarding the
Washington Square Regional Center Plan has been postponed.
Executive Session was called to order at 8:55 p.m.
10. EXECUTIVE SESSION: The Tigard City Council went into Executive Session to
discuss real property transaction negotiations under ORS 192.660(1 e).
Executive Session adjourned 9:22 p.m. and Business Meeting resumed
Meeting adjourned at 9:22 p.m.
Attest: <-5 T~ 1--17 1-1 -Greer A. Gaston, Deputy City Recorder
or, i i
De: a,
I:\ADM\CATHY\CCM\01101 B.DOC
COUNCIL MINUTES - October 16, 2001 page 6
. 4A .
AGENDA ITEM # c;,,) _
FOR AGENDA OF 10/16/01
ISSUE/AGENDA TITLE
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
PREPARED BY: Loreen Mill s``' _ DEPT HEAD OK CITY MGR OK
ISSUE BEFORE THE COUNCIL
The Tigard Senior Center Loaves & Fishes Steering Committee would like to visit with City Council members and
update them about senior issues in our community.
CST A LPL` T)L`!~lNA RA RT)X TTI A TTe%XT
No action is required.
INFORMATION SUNCMARY
The City of Tigard and Loaves & Fishes have been partners in running the Tigard Senior Center for more than 20
years. This meeting will give the two partners an opportunity to discuss the types of programs being delivered to
the significant multi-cultural senior population in our community.
"Baby boomers" are aging and they are starting to enter the "senior" population category. By the year 2020, there
will be more Oregonians over 65 than the state's total population in 1900. Tigard currently has 10% of its
population at age 65 and older and this will be greatly increasing with the aging "baby boomers". Currently 21.4%
of Tigard's population are 45 to 64 years of age. Older people are demanding more personal care in the home
when available or community living rather than the "bare home" type of environment of years past. The challenge
for the Tigard Senior Center is to find ways to meet the escalating demands for service and programs as the "baby
boomers" mature.
Knowing the service and program needs are on the rise, how can the Tigard Senior Center and City of Tigard work
together to better promote the programming while keeping the financial impact reasonable? This is the question the
Senior Center Steering Committee has begun to review and address over the last several months.
OTHER ALTERNATIVES CONSIDERED
N/A
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
N/A
N/A
ATTACHMENT LIST
FISCAL NOTES
The City currently funds the Senior Center operation by providing cash in the amount of $20,000 in FY 2001-
2002 and in-kind services valued at about $60,000. In-kind services include utilities (other than phone) and
public works staff time and materials. Loaves and Fishes provided $262,213 of funding last year to the Tigard
Senior Center. This included staffing costs, food eaten at the Center, supplies, utilities, equipment, etc.
2000/2001
Board of Directors
President:
Worth Caldwell. Jr.
Judy Keane
John Thorpe
Charles Carlbom
Marian Keyser
Vice President:
Namkee Choi
Marcus Lampros
Craig Pteitter
Bill Clyde
John Lee
Secretary:
David Davies
John Metschan
Teletha Benjamin
Vince Degue
Anne Parker
Treasurer:
John Durkheimer
Austin Pritchard
Marc Fovinci
Don Frisbee
Claudia Robertson
Bill Gerkin
Annette Steiner
Ray Hanson
Sam Whittemore
William Wyse
Capital Campaign
Committee
Chair.
Don Ballinger
John Hampton
Charles Carlbom
David Becker
Gregory Houser
Phil Bogue
Tony Leineweber
Worth Caldwell. Jr.
Craig Pteibber
Nancy Delbrueek
Alan Rosenfeld
Peter Dowsett
John Thorpe
Don Frisbee
William Wyse
Centers Council
Bob Barner
Ernestine Moist
Phyllis Buckingham
Anne Parker
Wanda Carlson
Austin Pritchard
Janice Crowley
Kay Rogers
Eunice Johnson
Claudia Robertson
Shannon Katterle
Carol Smithson
Marian Keyser
Annette Steiner
Phyllis McCallum
Ron Wong
Adminiatration
Joan Smith
Tom Maier
Executive Director
Directorot Food Service
Jordi Santaularia
Moira Green
Director ob Finance
Director ob Marketing
G Adminiatration
& Communications
deShauna Jones
Ronda Morgan
Director ob Development
ExecutiveAaaiatant
Jennifer Fallis
Director ob Program
Serviced
Our Miaaion:
Loavea & Fishea seeka to enrich the lives of seniora and aaaiat them in maintaining
independence by making nutritious meals, social contacts and other reaourcea easily
available. We accomplish this through an organization which is community based,
emphasizes volunteer involvement and is tinancialiy sound.
lo-becca Marks
\crllicuAI fcuicr
...Ihc•y tike Im. cards oil holidays. 'fhey always give Inc•
presents. When I wits getting iuound. I bclrtghl Ihem pres-
ents tau." Silly eight year old Rebecca Marks is talk-
ing about Ruth and her son.jerry, Ilse deals-on-Wheels
\olunteers \%ho dchwr her special diabetic Ineal eery
Monday. Tuesday and Wednesday. Rebecca, \cho is nearly,
blind, has met the challenges of diabetes since [oil; and
uses prostheses \\hich she calls her "chocolaw legs...
Her youngest son, Ua\ td, sununariac•s her spirit: 'She
cracks it lot of Jokes she sloes it lot of giggling and Iativii-
ing. She watches cartoons or rather, lislens to them. She
responds to the laughter of cltilclren. It's the little things
she does." "At shun h she hrings out smiles in peo-
ple because they know how much she's endured and per
se\ered vet they see her \\arm loving personality. It has it
"cry real impact on them." What is one duality that
delines \\ho she is? Rebecca says. "I tell it like it is."
wF
`y
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Jack Saling
Gresham Center
Satchel Paige said it beat:
" '1'm only as old as I think I am.' That's pretty much the
case with me. You may crinkle up on the outside but it
doesn't make you feel any different on the inside." ng~
So says Jack Saling who has delivered Meals-on-Wheels
from the Gresham Center for seven years. 0 What does
his volunteer work mean to the people he serves? "Food.
Though I suppose it's more than that. Each of them is so
different. It means something different to each of them.
Over the years, there have been three or four on my route
whose spouses have died. Two of our sons died. So 1 make
it a point to talk to those people about their loss for four,
five or six months afterwards." "This work provides
a great deal of satisfaction. If you want to feel good about
yourself, you can, because you're being of service - and if
you want to feel good about other people, you can,
because you're giving people something they need."
IN An
la%adii Minktrr
11111 u'r11 Cc111vv
-Yes (ill ym•c I'm 83 y,vms yotn )4," La~ada Minklm•r says,
laughing. She gom•s on to dm•Iinm• it: "It's km elmig an inivi,est
in pm•ople and thm•ir nm•m•ds and hm I,minti others. It's sharing
that's whrtt %Nm• do Ilen• vve sharm• film- tot;m dies, parts
of our Im's, who %cm• arm-." 12 Laxrmda has beell conning
to the Soutli m•sf Gvttm•m' for sm•rm•mt Years and tans bm m n
paintint; simv she %%as fi%m•. Slu• bm•lim•\m•s vwryomu• should
haw a hobby. "I don't m•%m•r think about being alone \eheli
paint. It's always kind of a m onmpanion to you and so is
c omning to thm• m entm•r. Yon s;vi to knm% peol le if yoll come
Icgtllarly and lhv , tell yon about f IvIl. Ikes. I mould ~~ritm
it hook. And illustrate it."
We prepared 853.254
mealy last year.
From the President
Recently I've been reading a small book authored by W.H. Thomas, a physician and
philosopher, entitled Learning (from Hannah. In it, Thomas sets forth a series of
lessons which explain that a truly human community revolves
around close and continuing contact involving people of all
ages, young and old, and further that the bulk of suffering, par-
ticularly amongst the elderly, can be attributed to three things:
loneliness, helplessness and boredom. 13 jean Wade, in the
196os and working with the Multnomah County Public Health
and Welfare Department intuitively knew this, and in
December 1969 Loaves 6 Fishes was born. Since then, the
agency has flourished. Today, with the help of over 5,000 volunteers, sixteen cen-
ters in the Portland metropolitan area serve close to 4,000 meals each day, many
to seniors who are at risk nutritionally or who are physically frail. L.., With fed-
eral statistics predicting that within twenty years the senior population may well
double, the evidence is on the wall: the reality is that we cannot expect to prepare
an increasing number of meals each day in a facility that no longer meets our needs
- one that we have outgrown and which is rapidly deteriorating. To address the
problem, the Board of Directors embarked on a major fund-raising effort for a new
state-of-the-art central kitchen, and I am pleased to be able to say that at this time,
through the generous support of community-oriented foundations, corporations,
and people willing to help, we have raised over two thirds of our goal. "Life is
an adventure in experience," said Donald Culcross Peattie. His comment illustrates
the rationale that filling a part of each day with things that tend to expand one's
perspective - a walk in the park, a visit to a museum, a game of chess with an old
friend, a new book to read - can help offset those three pernicious conditions of
loneliness, helplessness and boredom. This concept is alive and well at Loaves &
Fishes. With its dedicated staff and enviable cadre of volunteers, it is a working
example of creative teamwork reaching out to the seniors we serve, and I am excit-
ed to be a part of it.
"A &t/_
John Thorpe
President ott the Board ob Direetors
From the Director
0
I met Lydia when I was a Center Manager eighteen years ago. She was a beloved
senior at my center. Two weeks after I became the manager, her husband, Stuart,
who was also an integral part of the center, died. The center was in turmoil.
Obviously, I could not make things better; all I could do was be her friend.
Coming to the center to be with friends meant more than ever
as she faced her life alone. Lydia had never learned to drive and
now she became very dependent on help for the smallest of
errands. She came every day to the meal site and greeted all
who joined our family for lunch. She knew that Mr. Carter, who
was blind, needed cream in his coffee - no sugar. She always
held his hand tightly, guiding him to his easy chair and gently
kissed him on the forehead and told him "Good Morning." Lydia
fixed a place at the table for Les, who had suffered a stroke and
needed assistance to eat. The seniors of Alberta Park were a close-knit family
because of the thread Lydia knit around us. 0 Today, eighteen years later, it fills
me with satisfaction to see the many families that thrive at Loaves 6 Fishes. Over
and over I see and hear stories that illustrate the bond between staff, volunteers,
and seniors who are served. We hope to create thousands of these stories in
the future. With the number of elderly Americans expected to double by 2030,
Leaves 6 Fishes must be prepared to meet the needs of the age wave with a new
central kitchen. The tremendous generosity of our community has given our Capital
Campaign a wonderful start. As we go to print, we have raised over 66% of our $6
million goal. With energy and determination, we will continue to seek the support
that will turn our new central kitchen into a reality and allow us to serve many
more "young at hearts." 0 Lydia's body was 96 years old when she died but her
heart was very young. She kept us all young at heart.
Joan Smith
£.recutive Director
Marie Pearson
St. Johns Center
Y ti~ r'!
Five years later, Marie still senda a card
to her doctor on the anniversary
ob her surgery.
That tells you a lot about Marie Pearson. She is someone
with an infectious spirit and you get that within three
minutes of meeting her. Marie has been enjoying lunch at
least once a week at the St. Johns Center for seven years.
0 She has had her share of major surgeries, but doesn't
believe in what she calls "organ recitals." She says, "I don't
concentrate on my years - 1 concentrate on what 1 have
to offer." About the St. Johns Center, she says:
"People seem to miss me when I'm not here. This center is
a place where people feel like they belong and that others
care about them one-on-one. And if you don't have any-
one else to show you you're special, that's what counts."
Cuiky and Darrell Fransen
St. Johns Center
Darrell Saves the Day
Married for over fifty-five years and delivering Meals-on-
Wheels from the St. Johns Center for thirteen, Corky and
Darrell Fransen have touched many lives. In fact, Darrell
once rescued a Meals-on-Wheels participant from an
imminent fire. 0 "1 went up to the front door to deliv-
er the meal," he says, "and felt this blast of heat that told
me something was wrong. The lady who lived there was
trying to stay warm. The oven and all the burners were on.
The wiring was so hot, we could smell rubber burning. We
shut everything off and made sure she was safe. The
Loaves S Fishes people made sure she got hooked up to
community resources." We asked Corky what she
would say to someone who was thinking about becoming
a volunteer Meals-on-Wheels driver. She says, "if they try
it for two or three times, the people who receive the meals
will get to them and that's what will bring them back - it's
the people that bring you back because they are so appre-
ciative and have such beautiful smiles."
it% of the seniors we
serve are Hispanic,
African American, Asian
or Native American.
0 19
Hazel Zahnow, Elaine, f.ii.:s a..
Hollywood Center
erg
0t the seniors we
serve who live alone,
73% receive
Meals-on-Wheels
-7
"She is probably the most energetic
person I know"
says nine-year-old Chris. "She is very kind to us and
has plenty to say. Sometimes she's more energetic than
me." He's talking about 88-year-old Hazel Zahnow. Chris,
his mom, Elaine, and his ten-year-old brother, Alex, deliv-
er a meal to Hazel once a week. M Hazel says, "There's
nothing so bad, I think, as loneliness and desertion. Those
are the worst things in life. Getting Meals-on-Wheels is
wonderful because people come and smile and talk with
you - and it's always an uplifting thing." We asked
Elaine what it means to her to be young at heart. She said:
"It means being childlike in that simple things make you
happy. Finding a quarter on the ground. Getting a piece of
candy. The little things. Hazel has stayed young at heart
because of how involved she stays with children - I see
her involvement with my children. The interest in com-
municating and connecting with them keeps her young."
your- aou[ has a head Start
it you believe in being young at heart.
Ref,
e~
4
N
529
Community support
$3,221,858
Government Support
$2,130,124
1oY
Senior Contributions
$637394
49
Investment Earnings
$241.444
ioo%
Total Revenues
$6,230,820
Loaves G Fishes Centers, Inc.
Statement of Financial Po6it
ion
Unaudited
June 30,2001 (with comparative amounts for 2000)
2001
2000
Assets
Current Assets
Cash and Cash Equivalents
$ 130,000
$ 130,000
Investments
1.535.940
421,848
Accounts Receivable
1,023,266
337,408
Current Portion of Contributions Receivable
655
Inventory
49.974
65,202
Prepaid Expenses and deposits
izo,88z
111,429
Total Current Assets
2,86o,o62
1,o66,542
Investments held at OCF
3,258,903
3.509.749
Equipment and leasehold improvements net
of accumulated depreciation and amortization
of 1,133581 in zooo and 1,119,869 in 1999 274.400 256.703
Land 929,566 929.566
Cash surrender of life insurance policy 49,007
7,322,931 5,81r,567
eIt s e s
zc Nutrition Services
$3,983,645
u'7.. Fundraising Costs
$552.464
iix management E General
$407,9o8
ioo% Total Expenses
$4.914.017
Liabilities and Net Assets
Current Liabilities
Accounts Payable
114,627
120,107
Advance from Multnomah County
1o,646
Unemployment Reserve
81.739
50,116
Accrued Vacation Liability
96,697
83,361
Other Accrued Liabilities
14.325
Total Current Liabilities
318,034
253,584
Net Assets
Unrestricted
3.678434
1974.208
Temporarily Restricted
67,56o
74,026
Permanently Restricted
3.258.903
3.509.749
Loaves E Fishes Endowment Fund
Managed by the Oregon Community Foundation
T
13
87 88 89 90 91 92 93 94 95 96 97 98 99 00 01
.o R m o ~ ^ c a v
.y, N VF ~ N ~ ih h ~N W
r-r--r
LoAVES&FISHES
'flue Meals-011-Wheels People
The Meala-Oil-Wheela People
Annual Report c f
Our Services:
Nutrition Support
Sixteen Loaves E Fishes on-site dining centers in
the Portland metro area provide nutritious
lunches to seniors who are sixty years old or
older. In addition to enjoying hot meals, seniors
come to the centers to spend time with friends,
take classes and have fun on outings.
We provide home delivery of Meals-on-Wheels to
homebound seniors. For many of these seniors,
contact with their volunteer driver is the only
social interaction of the day.
Eight special diets are available for people with
diabetic, low cholesterol, low sodium or soft
requirements.
Weekend and holiday meals are provided to sen-
iors who are at risk of malnutrition and do not
have other resources.
A second daily supplemental meal is provided to
seniors who are in a high nutritional risk status.
Connection to Support Services
We conduct a needs assessment of every Meals-
on-Wheels participant and make referrals to sup-
port services. In this way, we are a "gateway" to
community services.
Socialization and Social Contact
We provide programming at all meal sites (class-
es, outings, activities). Our volunteer drivers do a
daily check-in with the seniors they serve.
Volunteerism
Over 5,ooo volunteers of all ages provide sup-
port in every aspect of our operation.
Innovative Service
Our Nutrition Initiative Coalition works to
improve the health and wellness of seniors by
increasing their access to community resources.
Our Diabetes Management Project offers one-on-
one support for disease management for individ-
uals with least access to care. We collaborate
with students in the medical field to assist with
nutrition counseling, health screenings, and glu-
cose testing training.
Ethnic Multicultural
Programming and Meals
We conduct multicultural outreach agency-wide
and five sites specialize in ethnic programming.
Our Fook Lok center serves Chinese food three
days a week.
July 1, 2000 - June 30. Toot
Annual Campaign Major
Contributors
B P. Lester and Regma John
Foundation
'1( o L1')•999
Alice Alexander
Autzen Foundation
Jackson Foundation
Northwest Health Foundation
US Bank
~~,ouu -''q•999
Chymeals-On-W heels USA
The Clark Foundation
Columbia Management Company
Community Foundation for Southwest
Washington
Patricia Davle
The Max & Victoria Dreyfus
Foundation Inc.
Francis Cheney Family Foundation
Helping Hands of Oregon
HMB Corp.
James E. and Lila G. Miller Charitable
Trust
Lampros Steel. Inc.
Lllley Family Foundation
Maybelle Clark Macdonald Fund
McMenamms Pubs & Breweries
Nature's Fresh Northwest!
Oregon Tile G Marble
The Margaret Thiele Petit Foundation
Martha M. Phillippi
Poznanski Foundation
Rose E. Tucker Charitable Trust
Shanks Restaurant Management
Corporation
The Standard
Trust Management Services, LLC
Vera L. Smith Charitable Foundation
Weston Family Fund
Willamette Industries, Inc.
sl.ooo - N.1.)90
The Adams Foundation
American Industries, Inc.
Ancient Order of Hibermans
AT&T Broadband
Todd Aue
Bank of the West
Vera Bennett
William Bennett
Boise Cascade Office Products
Boyd Coffee Company
John Brauckmdler
James E. and Constance Brodhacker
Mark A. and Sherri K. Brown
John A. and L. Berniece Browning
Bulhvant Houser Bailey PC
The Campbell Foundation
Carr Auto Group
Tom 0. and Susan E. Carter
Allen L. Chamberlin
Church of St. Joseph the Worker
Maribeth W. Collins
Columbia Wire G Iron Works
Evelyn S. Cooper
Costco Wholesale
Covert Engineers Inc.
The Davidson Family Charitable Fun
D. A. Davidson G Co.
D. I. Irwin Foundation
Scott and Arden Davis
William V. DeBellis, Jr.
Deja rnett Sales
Clifford and Karen Devency
Patricia DeYoung
Sho G. Dozono
Donna Duckett
James and Rita Durkheimer
John H. Durkheimer
Craig N. Eastman
Andrew and Laurie Ekman
Elmore and Jerry Nudelman Fund
Employees Community Fund of Boeing
Portland. Inc.
Enoch Manufacturing Company
Tricia Falascheut
William C. and Theresa Ferrens
Mike Federight
Ferguson Wellman Capital
Management. Inc.
Food Services of America
Conrad L. and Judith L. Fornia
Marc F. Fovmci
Fred Meyer
Karen Gardner
H. William and Patricia Gazeley
Gethsemane Lutheran Church
Patricia Gillingham
Ron E. and Lynn Gmcher
William R. and Ann E. Gray
Greenbrier Companies
Robert and Cybil Grissom
Thomas Harburg and Alicia N. Rol
Harry's Fresh Foods
William P. and Katherine Heagy
David and Patricia Heinlein
Max R. Heiser
Hillsdale Community Church
Hoffman Corporation
Richard M. and Judith Holmboe
Holy Trinity Greek Orthodox Church
The Holzman Foundation. Inc.
Andrew J. and Beverly J. Honzel
Jack and Dorothy Howard
Imark
Martha Ireland
Richard J. and Terry Itami
Linda K. Jackson
The Ralph and Adolph Jacobs
Foundation
Gordon R. and Ellen Jacobson
Jerry G. and Kristayani Jones
Juan Young Fund IV
Jane R. Kendall
Key Bank of Oregon
Keys Foundation
Betty Barbara Knudsen
Roger Krage
Archie and Mindy Lachner
Don H. and Kathryn C. Lee
John P. and Sally Lee
Lents Gilbert Church of God
Terry E. and Peggy Long
Managed Healthcare Northwest Inc.
Manpower. Inc. of Portland
Pete J. and Mary K. Mark
Market Transport. Ltd.
Thomas E. Mattson
Austin Matteson
Manzi s Italian Food
Tom F. and Kristin Meager
Roger S. and Laura Meier
Mentor Graphics Foundation
Merrill Lynch
Miller Nash LLP
Anne J. Miller
Monroe A. Jubitz Family Fund
d The 0. L. Moore Foundation
Moreland Presbyterian Church
Dean and Sharon Morell
Ellison C. Morgan
Judy Morgan
Robert L. and Colleen C. Morris
Margaret M. Morton
Donald and Victor May
Mi. Hood Beverage Company
Harry G Dorothy Murphy Foundatio
A. Ted and Doris E. Nelson Fund
New Seasons Market
NIKE Matching Gift Program
John M. and Libby Noble
Dan and Roxie Sizer Noelle
Nordstrom
Northwest Pipe Company
Elmore Nudelman
The Oregon Community Foundation
Charles Olsen
David N. and Maria L. Parker
Parks Foundation
Craig D. and Cissy H. Pfeiffer
Caroline Phillips
Louise Piacentim
Portland Trail Blazers
Paulson-Wilson Inc.
Regence Blue Cross/Blue Shield
Remote Support. Inc.
Rene Bloch Foundation
Resurrection Lutheran Church
James T. and Gaye A. Richardson
Marge Riley
George D. and Claire Rives
The Roberts Brothers Foundation
Rockwood United Methodist Church
Richard L. and Mary Martin Rosenberg
Alan S. and Eve Rosenfeld
William W. and Nancy Rosenfeld
John A. Rupp
M. Verne and Marjorie H. Rupp
Kurt W. and Joanne Runum
SAAC Northwest
Safeco Insurance Companies
Christine Sauer
Schwabe Williamson Wyatt
SD Deacon
Sellwood-Moreland Improvement
Arnold M. and Margaret Shanks
Ulysses and Narda Sherman
Gary A. Sick
Hazel Skaga
Smith Memorial Presbyterian Church
Lawrence A. Smith
M. Joan Smith
Jim Z. and Barbara Snow
St. Joseph Church
St. Luke Lutheran Church
St. Martin De Porres Trust
James E. and V. Aileen Staley
Myles Standish
Dale E. Sturmer
SYSCO Food Services of Portland. Inc.
James R. and Shirley Tams
The Art of Maintenance
The Oregonian
Terry and Margie Thomas
Stanley E. and Deborah Thornton
Thriftway Stores. Inc.
Charlotte Thuemmel
Tony n' Tma s Wedding
Tumac Lumber Co.. Inc.
Unico Northwest
United Way of the Columbia-
Willamette
US Bancorp Piper Jaffray
USI Northwest
Helene H. Van Buren
Richard S. Van Fleet
The Vantz Foundation
Lawrence S. and Jane E. Viehl
Jean Vollum
W. G. Moe and Sons. Inc.
Wacker Sdtronic Corporation
The Robert C. and Nam S. Warren
Foundation
William and Leona Wegener
Wells Fargo Oregon
Western Family Foods
Samuel S. and Molly I. Whittemore
n Widmer Brothers Brewing Co.
William F. Blitz Fund
Robert J. and jean Wilson
Vlci Wolff and Elizabeth R. Wolff
Women *s Care Foundation
Robert and Virginia Wuerth
William W. and Janet E. Wyse
The Wyss Foundation
Seth W. and Alice Young
Alfred B. Alexander, Jr.
Eloise V. Alexander
Rita T. Amadoro
James F. Ambrose
Carl A. Anderson
Jeffrey and Judith Ellett Babcock
Lynn R. Baker and Eve Lonnquist
Bank of America Foundation
Beaverton Toyota Company
Peter J. and Dorothy Bebek
Allen and Teletha Benjamin
Bethlehem Lutheran Church
Susan Bexion
Billiards N' Bagels
Selwyn A. Bingham
Edward Blair
Tracy J. Blakeslee
John P. and Helen Bledsoe
Mervin D. and Barbara Bledsoe
Carol A. Bohrman
William B. and Madeleine Boone
Henry W. and Nancy Brands
Carole and Dale Brekke
Lester and Arline Bright
Philip F. and Barbara G. Brown
Sharon L. Brown
Troy C. and Rebecca R. Brugh
Cadence Management Corporation
Dorothy N. Cameron
Camps Lumber Supply
Charles E. and Suzanne Carlbom
Lawrence 0. Case
Ken and Debbie Cheney
City of Portland Bureau of Police
Bill and Judy Clyde
William E. and Holly Olson Coil
Nelson B. Crick
William C. and Miriam Danner
Clayton and Dorothy W. Davidson
Rita DeIRey
Deschutes Portfolio Strategies. Inc.
Robert and Victoria Dieringer
Eric and Dawn Dufort
Randall E. and Catherine B. Dunn
Stuart Durkheimer
E. E. Schenck Company
Daniel E. Eggleston and Ann Kloka
William and Marie Elkins
Donna F. Elsasser
Empire Pacific Inc.
ESCO Corporation
Flowerree Foundation
Larry N. Frager
George D. Frank
Edwin C. and Linda M. Fransen
Calvin and Beverly Fugazzi
Gateway Elkenes Lodge No. zqu
Marc Gaudin
F. R. Gerber
Al M. and Janet Gleason
Walter H. Grebe
Guardian Contract Services Inc
R. T. and Alice Gustafson
Neal D. Haines
Lewis B. and Jodie L. Hampton
Jeannette M Hardesty
Larry K. and Sharon D. Haugen
Edmund Hayes, Jr.
W. Keith Herrmann
Delia H. Hicks
Leo V. Hill. Jr.
Robert W. and Marilyn Heiman
Hodson
Susan Hyde Hoffman
Rueben M. and June A. Holm
Mike and Judy Holman
Steve and Kasey Holwerda
Larry E. and Ermine Hopkins
John W. and E. Roxie Howlett
Greg and Susan Huntzinger
InFocus Systems
David S. and Shirley Johnson
Steven R. and Tacey B. Jones
K G R Automotive Eng.. LLC
Robert and Teresa Ann Kao
Larry L. and Geraldine Keck
Kathleen J. Kee
Christopher H. Kent
King City Lions Club
Merle and Lorene Kirk
Doug and Liz Klein
Arthur H. Klug Fund
Marsha E. Knox
Mark]. KraIJ
Albert H. and Jane Krause
Michael H. Kremer
James and Wilma Kribs
James Krieg
KVO Public Relations
Kysor Panel Systems
Daniel H. and Margaret Labby
Frances Lee
Dorothy Legernes
Charles A. and Ursula K. LeGuin
Tony and Heidi B. Leineweber
Ed W. and Phyllis C. Lucas
Lynchwood Christian Church
M. James and Jennifer Mark
Douglas D. and Marilyn J. McIver
Martha P. McMurry and Greg Thomas
John and LuAnn Meisenhelder
Alfred and Carla Meisner
Brenda L. Melicbeke
Miller Paint Co.
Prudence Miller
The Mitzvah Foundation
Dwight Moody and Sharon Bergquist-
Moody
John H. Mouser
Multnomah Presbytenan Church
N M F Tire Service Inc.
Peter and Helle Nathan
National Mortgage Co.
Neighbors of Woodcraft
Herbert L. and Jeanne Newmark
Walter M. and Barbara B. Novak
Robert H. and Libby Noyes
Mike and Cynthia O'Neill
Jeffrey D. and Phyllis Olimann
Robert W. Owens and Sue A. McGraw
A. Donald and Kay Parr
John W. Perry
Misako Phillips
Michael W. Piedt
Peter T. and Josephine Pope
Portland Area Council Square Dance
Clubs
Portland General Electric Co.
Thomas S. Prideaux
Austin W. Pritchard
Ouikirak. Inc.
Redeemer Lutheran Church
Lawrence L. and Julie Rennett
Ann Rhoads
lack 0. Rickh
David and Sheryl D. Rigby
Roberts Motor Company
Jim F. and Sue E. Rommel
Rose City Park United Methodist
Church
Bruce and Beth Rose
Kathleen Russell
Kenneth R. and Jean B. Schiedel
Schnitzer Investment Corp.
LOAVES &FISHES
The Meals-On-Wheels People
Loaves & Fislies Centers Multnomah County: Belmont, 461o SE Belmont Street, Cherry Blossom, 740 SE io6th Avenue,
Downtown, 6o1 W. Burnside Street, Fook Lok, 4937 SE Woodstock Boulevard, Gresham, 5o NE Elliott Street,
Hollywood, 1907 NE 45th Street, Lents, 10325 SE Holgate, Northeast, 5325 NE Martin Luther King Boulevard,
Northwest, 181g NW Everett Street, Seilwood, 1814 SE Bybee Boulevard, Southwest, 7688 SW Capitol Highway,
St. Johns, 8832 N Syracuse Street, University Park, goog N Foss Street
Washington County: Beaverton, 5550 SW Hall Boulevard, Tigard, 8815 SW O'Mara Street, Tualatin, 8513 SW Tualatin Road,
Central Kitchen: Weekend Program, 6125 SE 52nd Avenue
Loaves & Fishes Centers, Inc.
6125 SE 52nd Avenue, Portland, Oregon 972o6
503-736-6325
www.loavesandfishesonIinexom
The Jordan and Mina Schnitzer
Foundation
Thomas H. and Mollie J. Schofield
Schwab Fund for Charitable Giving
Peter and Gertrud Schwarzer
Kris H. and Lynda Scoumperdis
Mary Lou See
Rhoni J. Seguin
John and Joan Shipley
Robert and Marilyn D. Shrum
Richard B. Solomon and Alyce
Flitcraft-Solomon
Fred M. and Norma B. Sorenson
Mike and Carolyn Spamiol
St. Anne Catholic Church
St. Mary's Cathedral
Donald and Beatrice Siellges
Spencer R. Strahan
Herbert H. and Ruth Sundby
Charles D. Taylor
The Mitzvah Foundation
Deborah K. Thomson
Tigard Christian Church
Tiger's Sports Bar 6 Grill
Chester W. and A. Elaine Timmer
Tonkon Torp LLP
Donald Traverse
Todd M Tncinski
Jean C. Ullman
United Methodist Church Center
Fred F and Corinne B. Van Raden
Vernier Software 6 Technology
Wanke Cascade
Richard Warner Family Fund
Robert E. Weaver
Wentworth Foundation
Charles and Barbara Duchon Whitman
Dennis and Nancy Willwert
Aloma M. Wyckoff
Young Mechanical Services, Inc.
t;u ;gyp;
A S E Supply Inc.
Adopt-A-Family
Neil E. and Mary Lou Andersen
Michael C. and Jamie E. Anderson
Ronald R. and Sandra C. Anderson
Ernestine Apsler
Raymond C. Arnold
Kenneth R. Arrell and Ruth Gertz-
Arrel I
Ray B. and Jean Aucl
Jack J. and Jana Bailey
Ruth Baray
Jim Barren
Bruce and Joan Barden
Willard W. and Althea M. Bartlett
Anne Batchelder
Stephen C. and Joliette Bates
Harold and Verda Beal
Shannon Beck
Fred and Eugenic N. Bergemann
Beth Israel Congregation
Broughton H. and Mary Bishop
C. M. Bishop, Jr.
Lois Bizieff
Black Ilelterlme LLP
Richard Blickle
Block Graphics, Inc.
Michael F. Bohley
Alvena G. Boston
Dona Bowlsby
Patricia L. Brost
Charles L. and Ruth Brown
Brownstein, Rask, Arenz. Sweeney,
Kerr 6 Grim. LLP
Lanier Brugh, Jr.
Jeff Burke
Carolyn Mae Call
Calvary Lutheran Church Ladies Guild
Calvary Presbyterian Church
Sally J. Campbell
Scott and Lori Capps
Hal and Wanda Carlson
Michael F. and Cheryl L. Cebula
Alex M. and Jean C. Cheatham
Chinook Capital Management
Maurie and Mary Clark
CNF Transportation, Inc.
Leigh J. Coffey
Comprehensive Health Education
Foundation
Patricia M. Conway
James R. and Deborah K. Coonan
Covenant Presbyterian Church
David H. and Debbie Craig
Brian and Kris Croon
Sharman Cruz
Custom Stamping 6 Mfg. Co.
Arnold A. and Zlipha L. Daniels
Scott E. Davis
James S. Deibele
A. Duane and Maryann Dillerud
Dorothy S. Dixon
James A. and Jessie Dolg
Kathleen F. Donohue
Downtown Dental Associates. LLP
DPR Construction Inc.
Patricia A. Duffy
Carol A. Duncan
Debbie Eakin
Electro Scientific Industries
Del Ellis
Diane D. Ellis
Melvin C. Ellis
Kevin and Bonita Ellsworth
Embassy Suites
John R. and Jane Emrick
Englewood Christian Church
Edna Epstein
Dennis V. Fantz
William L. and Helen Feight
Sharon Feigum
Kurt and Barbara Ferre
J. H. and Elsie Ferry
G. Alan Fisher
Robert E. and Elaine D. Flowerree
Michelle Follette
William and Imolean Frazer
William J. and Jeanne E. Fronk
Bill and Connie Klostermann Fuller
Fullhart Insurance Agency. Inc.
Larry J. and Kristin M. Futter
Lynne W. Gaerisch
Jerry W. and Glenda Gelow
Paul and Nancy B. Gerhardt
Howard and Jane Glazer
Sha Anna Gleason
Laura L. Good
Scott H. and Cecelia Goodnight
Paul Gorman
Grace Baptist Church
Joan 1. Green
Jan Groh
Rebecca J. Hallgarth
Ray G. Hanson and Lee Ann
Gadilaukas
Susan R. Hanson
Robert E. Harold
Allan and Ruth Hart
Larry Dean Hart
Helen Herman
Robert A. Herzog
Sue F. Hickey
Robert and Julia Hockey
jean I. Hoffman
Mary B. Hoffman
Merriman H. Holtz
Holy Cross Lutheran Church
Gwen M. Houston
Maureen S. Huntley
Joan G. Jackson
Philip J. and Caroline A. Jacobs
Roberta B. Jeffrey
Eliot H. and Larayne N. Jenkins
John H. Hudson Properties
John L. Jersey B Sons, Inc.
Rees C. and Maryanne G. Johnson
J. Lynn Jones
Frederck Y. Kawabata
James M. and Judy N. Keane
Tom Kelly
Susan L. Kern
Heat her]. Kennedy
Kenton United Presbyterian Church
Kern Park Christian Church
Curtis A. and Teresa A. Kidwell
Jean M. King
Kiwanis Club of Montavilla. Inc.
Kohnstamm Family Foundation
Kenneth Kraemer
Lawrence T. and Lynn E. Krupa
Philip Kurjan
Jim Lafky and Madeline B. Nelson
Thomas D. Landis
Marian L. Langdon
Doris L. Larsen and Barbara Myers
Fernando and Dolores Leon
Liberty Northwest Insurance
Elizabeth Jane Lllley
Frances Lindsay
Scott G. and Ashley MacEachern
Lotte W. Magnus
Mail-Weil Envelope
Markowitz Herbold
John B. and Martha Marks
Merwin and Anne N. Mason
1. S and Robin May
Donald B. and Mary McConnell
Robert and Rachael McConnell
McCoy Stair and Millwork Company
Charitable Fund
James P. McDole
McDonald Jacobs Marks Johnson PC
Robert A. and Betty McFarlane
Jonathan, J. and Doris McKillip
Jack and Carolyn V. McMurchie
Maynard MCOuaw Jr.
Rose McVay
Mary B. Meikle
John J. and Judith Anne Michelet
Midway Christian Church
Marilyn G. Miller
Monte Shelton Motor Company
John P. and Ronda Morgan
Mt. Tabor Presbyterian Church
Kasper Murer
Brad and Bonnie Ness
Fred R. and Maryann C. Newcomer
James M. and Sheila M. Nichols
David W. and Kathy A. Nickila
Stanley R. and Linda Niman
Alfred G. and Kathleen Nissila
Larry and Lisa Ann Norman
NW Natural
Mary J. Oberst
Oregon Executives Association
Thomas R. and Kathy Palmer
Anne Parker
Vera C. Parker
Parkrose United Methodist Church
Thomas Peekema and Stacy Peterson
Pendleton Woolen Mills
Charles H. Perrott
Debra A. Persen
Arnold C. Petersen
Steven C. and Pamela PhHpot
John and Sherree Picchetti
John W. S. Platt
Elko Politz
Portland Life Member Club. TPA
Steven L. Price
Millicent Ouimby
Vittz-James and Elaine Ramsdell
Richard and Susan Reiver
River City Travel
Rivergate Community Church
Robert W. Mulligan Co. Inc.
Richard L. Roche'
Rockwood United Methodist Church
Women
Carl Rosenburg
Ed A. and Elise Rosenfeld
Ann Rutledge
Fulton Soler
Jordi and Linda Santaularia
Patricia H. Sawyer
Ruth M.Scherbarth
The Harold and Arlene Schnitzer CARE
Foundation
Brenda Ray Scott
John W. and Daphne Settle
Ruth A. Settle
Todd Seydel
George Shephard
M. Robert Smith
Snow Foundation
Southminster Presbyterian Church
St. Johns Christian Church
St. Marks Lutheran Church
St. Michael 6 All Angels Episcopal
Church
Dorothy B. Steen
Erika M. Steiner
Betty Stewart
Fred A. and Margaret A Stickel
Michael P. and Jeri Stronk
Samuel Wesley Sundeleaf
Supply Source
Judith A. Sutton
Ray C. Swanson
Tabor Heights United Methodist
Shoaib Tareen and Catherine A. Filgas
Nancy L. Tussock
The Baron Von Redberries Co.
The Hallock Agency Inc.
Richard O. and Diane H. Thomas
Roy F. and Dolores G. Thomas
Tigard Church Of God
Frederick H. and Nancy Torp
Jennifer L. Tolman
Camille Tschaggeny
Mark. A. and Catherine R. Turner
L. E. and Florence M. VanBuskirk
Robert Vinyard and Richard W.
Vinyard. Jr.
Matt V. and Joan B. Vranizan
Ralph A. and Emihne Vranizan
James and Sally Wagner
Richard F. and Roberta Wald
Washington Mutual
Judy Washington
John C. Watson. Jr.
Wayne Martin. Inc.
Richard and Joan Weaver
Welborn Living Trust
West Hills Covenant Church
Wesiec America Inc.
Frances K. Wheeler
Patricia H. Wheeler
Denice M. White
Donald G. and Ann While
Dennis C. and Donna Cameron Wieder
Ruch H. Willers
Richard C. and Jill T. Williamson
Mary T. Winch
WINGS
Joseph F. and Margaret Wood
Elizabeth and Herbert Woodcock
Claudia Wooldridge
Randall R. Wooley
Louise Yazzolmo
Capital Campaign
Contributors
Anonymous IS donors)
Autzcn Foundation
David E. and Mary C. Becker
Philip and Sue Boeue
Peter Brix
Worth and Barbara Caldwell
Charles E. and Suzanne Carlbom
Tom 0. and Susan E. Carter
Culgroup Foundation
The Clark Foundation
James H. and Ann B. Clarke
Bill and Judy Clyde
Collins Foundation
Spencer M. and Jane C. Ehrman
Fred W. and Suzanne Fields
Marc F. Fovlncl
Robert W. Franz and Elsie Franz Finley
Don C. and Emilie F. Frisbee
William E. and Evelyn Gerkin
Ray G. Hanson and Lee Ann
Gadilaukas
John and Betty Gray Charitable Fund
Preston and Anita Holt
James M. and Judy N. Keane
Keller Foundation
Joe Labadie
Diane F. McCall
Meyer Memorial Trust
Mildred G. Narver
OCF Founder's Fund
Craig D. and Cissy H. Pfeiffer
Austin W. Pritchard
Providence Health System
Alan S. and Eve Rosenfeld
Mary Lou See
G. Herbert and Beverly W. Sperling
Spirit Mountain Community Fund
William T. C. and Cornelia H. Stevens
Charles and Liz Swindells
Mrs. Stephen E. Thompson
John D. and Jean Thorpe
Wheeler Foundation
Samuel S. and Molly I. Whittemore
William W. and Janet E. Wyse
Legacies and Planned Gifts
Barbara M. Bischoff Estate
Arthur L. Bradshaw Estate
Florence Burglin Estate
Mary E. Carstens Estate
Helen L. Charles Estate
William I. Collins Estate
Annette Eastham Estate
Leslie Grueger Estate
Grace L. Hall Trust
Mary P. Hamblet Estate
Leonard Harmanes Estate
Frank W. Johnson Estate
Mildred K. Lee Estate
Fred C. Macdonald Estate
Kenneth C. Olson Estate
Elizabeth J. Prideaux Estate
Belle F. Shores Estate
Louis Weinberg Estate
2000-2001 Contributors
Loaves & Fishes Centers, Inc., a non-profit nonsectarian
agency has been meeting the nutritional needs of area seniors
since 1970. Because of generous community support, in addi-
tion to government funding, we served almost i million meals
last year. We have never denied a meal to an eligible senior,
and with your continued help we never will.
But, Loaves & Fishes is so much more than a meal. The num-
ber of Oregonians between the ages of 65 and 85 is expected
to increase by 25 percent within the next five years. Although
it is wonderful news that people are living longer, we are also
seeing an increase in the rate of malnutrition. In fact, one in
four people over 65 are malnourished. The Loaves & Fishes
High Risk Management Project was developed from a study
completed five years ago and began this year to determine the
causes of malnutrition and the resulting deterioration in the
physical and mental states of some seniors. This program has
received three-year support from the Jackson Foundation as
well as support from Mentor Graphics and PacifiCare.
The B.P., Lester and Regina John Foundation, the Northwest
Health Foundation, and the Rose E. Tucker Foundation have
provided funding to support our expanded Diabetes
Management Project. This project was introduced in 1999 and
focused on seniors in North/Northeast Portland neighbor-
hoods. This funding has allowed us to expand this support to
all seniors with diabetes in our service area.
Loaves E Fishes continued its outstanding fundraising pro-
grams and activities in 2000-2001. Portland Dineout celebrat-
ed its third year with 3o restaurants donating 42 tables and
generating more than $1o5,ooo for Loaves & Fishes. Our 14th
annual Meal-A-Gram event, sponsored by Oregon Tile &
Marble, Wells Fargo, Merrill Lynch. Covert Engineers, Inc.,
USI Insurance Services and AT&T Broadband raised over
$55,ooo to support our senior meals programs, while
Valentine-O-Gram, sponsored by Cinnabon, continued to gain
popularity and raised over $20.000.
Wine at The Governor, a wine tasting event, was a wonderful
evening raising over $14,000 for Loaves & Fishes. Guests min-
gled with winemakers and sampled fine wines from their
reserve cellars.
Our second annual spring fundraising luncheon was held in
June, zoos at the Multnomah Athletic Club. Over 200 guests
joined Co-Chairs Chuck Carlbom and Tony Leineweber and
sponsors Thriftway Stores, Inc., DeJarnett Sales, Inc. and
Western Family Foods to raise $50,000.
Leaving a Legacy
The miracle of Loaves 6 Fishes is seen every day in the faces of
the seniors we serve and the volunteers that serve them. The
foundation of that miracle is often found in the planned gifts
and legacies received from so many of our friends. We
received 18 legacies over the course of the year. Our sincere
thanks to all of those remembering us in their wills and with
estate gifts, and especially to the Fred C. Macdonald Estate
with his gift of $100,421, the Kenneth C. Olson Estate with his
gift of $144,777 and the Leslie Grueger Estate and her gift of
$233.333•
Thank you to all of our supporters for your continued invest-
ment in and commitment to our mission and our seniors.
The Capital Campaign
Delivering More Than a Meal - the Capital Campaign for a
new Central Kitchen and Administrative Offices began to take
shape in 2000-2001 and major gift fundraising efforts began in
September, 2000.
The ability of loaves & Fishes to continue to provide high qual-
ity meals and programs to the rapidly growing senior popula-
tion in our community is severely hampered in our current
leased facility. The current facility, in use since 1979, has
extensive physical and mechanical problems. We have served
over 23 million meals in this kitchen, and it is well past time for
replacement.
We have purchased property in Multnomah Village in
Southwest Portland. Our first gift to the campaign was a
bequest of $444,000 from Helen Charles, a former Meals-on-
Wheels recipient. In addition, we have secured over $26o,ooo
in pledges from 1oo% of our current Board members, received a
$1.ooo,ooo challenge grant from Meyer Memorial Trust,
received a $300,000 gift from The Collins Foundation, a
$250,000 gift from The Clark Foundation, $5o,ooo from
Providence Health System, $5o,ooo from Spirit Mountain
Community Fund, $25,000 from Autzen Foundation, $1o,ooo
from The Wheeler Foundation and $291,330 from other
donors. By the end of the fiscal year over $2.7 million of our $6
million goal had been raised.
Charles E. Carlbom is serving as chair of the Capital Campaign
committee. The full committee includes: Don Ballinger, David
Becker, Phil Bogue, Worth Caldwell, Jr., Nancy Delbrueck, Peter
Dowsett, Don Frisbee, John Hampton, Gregory Houser, Tony
Leineweber, Craig Pfeiffer, Alan Rosenfeld, John Thorpe and
William Wyse.
Our special thanks to our leadership and to all of you who are
helping our vision become a reality.
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AGENDA ITEM #
FOR AGENDA OF October 16.2001__
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Washington C.ou/nty Vision West Update
PREPARED BY: Elizabeth Ann Newtont/1 "DEPT HAD OK CITY MGR OK
ISSUE BEFORE THE COUNCIL
An update on Washington County's Vision West project
STAFF RECOMMENDATION
No action needed. This is an information item.
INFORMATION SUMMARY
Washington County is going through a visioning process called VisionWest. Over the past five months, more than
1300 community representatives participated in the outreach stage of the project. Attached is a copy of the
VisionWest update that includes the outreach results. Walt Peck, the County's Communications Officer will attend
the October 16th council meeting to present an update on the process to date, what's next, and how Tigard staff,
elected officials, and citizens have been involved.
OTHER ALTERNATIVES CONSIDERED
None
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Community Character and Quality of Life, Communication, Goal #1) Citizen involvement opportunities will be
maximized by providing educational programs on process, assuring accessibility to information in a variety of
formats, providing opportunities for input on community issues and establishing and maintaining a proram of
effective two-way communication.
ATTACHMENT LIST
VisionWest Update, Spring/Summer 2001: Issue 1
FISCAL NOTES
None
t erv--- - -'4~
b
Spring/Summer 2001
Issue i
I~
qua
t
7-7
J
I__ i
In smaller, self-contained
communities, it's not unusual to
find a recognized gathering place for
the folks who make things happen.
While there is always the danger
that these "movers and shakers"
may not represent the full range
of community interests, they can
play an important role in focusing
the resources of public organizations,
community groups, and private
institutions on local issues.
"There are a lot of good things
here, but if we're not careful
- it could be chaos."
Tino Om
This "cafe model" for problem solving
doesn't work in our vibrant and
diverse community of 450,000. Yet
there is a definite need for
collaboration that links the efforts
of businesses, schools, local
governments, churches, not-for-
profits and community organizations
in Washington County. "That's where
the huge untapped potential lies for
all of us," says County Administrator
Charlie Cameron.
A desire to realize that potential
prompted the Washington County
Board of Commissioners to convene
the VisionWest Project last fall. "As
we visited with people throughout the
county, it became very clear that we
all need to pay more attention to how
we work together or, in some cases,
how we fall short in that regard," says
County Board Chair Tom Brian.
Five months and nearly 200
presentations later, over 1,300
Washington County residents have
participated in VisionWest outreach.
They include long-time residents
concerned about growth, new
immigrants struggling to make ends
meet, and young families enjoying
the benefits of successful high-tech
industries. Issues that they identified
for greater collaboration can be
grouped into eight issue areas (see
page 2). Regardless of their
background and experience,
elos "There are a lot of good things
many of the VisionWest
participants expressed the
sentiments of technology
entrepreneur Tino Ornelas,
here, but if we're not careful - it
cou'.d be chaos."
How do we avoid the chaos? How do
we enhance and coordinate our efforts
to keep Washington County a great
place to call "home"?
By building on our heritage of
partnership. Whether it's
transportation, water quality, juvenile
crime prevention strategies, or
providing shelter for the homeless,
cooperation is already commonplace
in Washington County. So is a sense
that much more collaboration can and
must occur.
VisionWest is about expanded,
strategic collaboration that involves
all sectors of the Washington County
community. It's the recognition that
in addition to new homes, roads,
schools, and high-tech plants, our
growing county needs an investment
in civic infrastructure. We need to
"S I0 I-1-%vest. o
place a priority on working together to
solve common problems.
Which is why the comments of
Pastor Diane Dulin of the First
Congregational Church in Hillsboro
resonate with so many. "This
(VisionWest) is a fortuitous
opportunity to form partnerships -
which might have taken much longer
to develop - with people who share
common concerns." :rte
Next Steps Your
Help is deeded
As the long list of issues on page
2 makes clear, Washington County
residents are concerned about many
things.
With that in mind, the next step
in the VisionWest process is to
prioritize which issue areas should
receive immediate attention. If you
weren't able to attend the "Evening
of Celebration and Collaboration" on
May 23, you can pass along your top
issues by email (comments@vision-
west.org) or by calling 503-846-8166.
once an issue area has been
prioritized, a community team will
be pulled together to research it,
investigate strategies used to address
the issue in other communities (best
practices), and identify new ways
that organizations in the county can
work together to address the matter.
Initially, a priority will be placed on
strategies that can be achieved in a
short period of time. If you would
like to participate on an Issue Team,
send an email (comments@vision-
west.org) or call 503-846-8166.
Basic Needs. There is a sense
that a significant number
Washington County
residents struggle to Mee
basic needs such as
access to health care
(including nhental
health and dental care)
and provision of
nutritious food.
Over the past five months, more
than 1300 community
representatives have participated in
the outreach stage of l/isionWest.
They have shared their insights and
concerns about community issues
most important to them. Their
ties to the community include
education, businesses, public
agencies, churches, service
organizations, not-for-profits, and
citizen groups. As their feedback
has been compiled and synthesized,
the following eight common themes
have emerged:
Cliildren and Families.
People have noted the
importance of attending to the
social, educational, health and
recreational needs of children
and families. This includes
quality and affordable day-care,
after school programs, health
care and other services that
support positive growth and
development.
Environment. The value of
natural resources of this county
in terms of aesthetic beauty,
healthy living and recreational
opportunities is quite important
to its residents. The worth of
natural areas and recreational
resources is heightened as we
become increasingly urbanized.
In addition, people are
concerned about ensuring clean
air, water and physical
environment.
Education. A good educational
system is vital for preparing
the future work force, parents
and productive citizens. It also
helps to create equality among
residents, while recognizing
diverse educational needs and
providing a range of
extracurricular activities.
Community Connections.
There is a great desire for
residents to share a sense of
connection and a mutual stake
in addressing the concerns and
problems of this increasingly
diverse community. There is
general perception that
this diversity should be
seen as an asset and
used to encourage
tolerance,
understanding and
cultural exchange
between all
community members.
To develop this feeling of
community identity, there is a
sense that strong and committed
leadership must be developed,
supported and encouraged.
Housing. Consistently
mentioned as an important
issue, housing has been
discussed in fairly broad terms.
Concerns include maintaining
housing options for those
exceeding the median household
income and providing safe, clean
and affordable housing to those
residing below the median
household income. Other factors
include providing affordable
housing close to employment
and transportation centers and
establishing an increased
number of emergency shelters.
Transportation. Particular
concern has been given to the
impacts of congestion on overall
mobility; provision of services by
businesses, government agencies
and not-for-profits; and the
ability of people to travel to
the places they need and want
to go. Many have also noted
the importance of balancing the
locations of jobs and housing,
while others wonder if this
is possible or realistic given
frequent changes in jobs and
two-worker households.
z
Economy. Continuing to
diversify and strengthen the
county's employment base is
seen as imperative to the future.
Some are concerned that over-
reliance on the high-tech sector
may lead to problems if a
significant economic downturn
is experienced. A continued
robust agricultural sector is also
important, given its economic
value and role in maintaining
a "connection to the land" and
the county's rural character. All
income and ethnic groups
should have equal economic
access through adequate
education and job training.
Ph. 503-846-8685
r.
~ a
VisionWest is dedicated to greater
collaboration among all sectors of
the community. Why? Because 21st
century challenges in Washington
County defy solutions by a single
institution.
It's important to acknowledge that
we're not starting from scratch. This is
a county where partnership is already
commonplace. That said, the short
history of many of our institutions,
rapid growth, and emerging new issues
means that there are many more
opportunities for collaboration to occur.
Sometimes hard work simply goes
unnoticed. "After Columbine, several
youth-focused groups came together
in Tigard and'Rialatin and shared all
the good work that's being done with
youth," says Community Newspaper
Publisher Steve Clark. " However, if
there's not a structure, it's easy for
those folks doing the work to become
anonymous and lose momentum...
that anonymity allows people to
get a start but not quite get over
the hump. With the (VisionWest)
project, there could be a recognition
and acknowledgment of who,; doing
what on these issues."
AusUi t9 r"Cxas
Provides An
TE,Xarriple
"It's like a three-legged race," says
wholesale nursery owner Bob Terry.
"We've just got to get in step with one
another."
But how? How do we encourage
on-going collaboration in
Washington County? A similar
question eventually led to an
organization called the Community
Action Network in Austin, Texas.
Fred Butler, the organization's
Executive Director, sums up the
forces that prompted the creation
of his organization this way: "The
greater Austin area decided it didn't
want to leave collaboration to chance.
We are big enough and diverse
enough that it made sense to
formalize our commitment to
working together."
VAN-1 o A
Champion or
Col b-orat oq
i -asbg Tyton
County
So how do we move from talking
about strategic collaboration to
making it happen? How do we move
from issue driven partnerships to a
whole new level of cooperation that
cuts across many issues and every
sector of our community?
These questions have led to the
formation of an organization that
will move the work of VisionWest
from a "project" to a sustainable
effort.
The Vision Action Network (VAN)
is a recently incorporated non-profit
organization that will support and
coordinate efforts towards a more
livable Washington County. The
VAN will work with partners in
all sectors of the community to
research community issues,
coordinate strategy development,
monitor and report on community
benchmarks.
Butler and his staff of two will
never be mistaken for a new layer
of bureaucracy in the Austin area.
"We exist to make it easier and more
convenient for very busy folks to do
what they really want to do, which is
work together."
The Community Action Network has
created a structure that encourages
leadership from public, private, faith,
not-for-profit, and community
organizations to establish'shared
priorities and strategies. "We also
"VisionWest is all about connections;" share information, including regular
says high school student and'Ihalatin assessments of how our community
Youth Advisory Council member I: itie is doing in a variety of social
Fidler. "It's giving different parts of and economic areas, " says Butler.
the community, that are their own "That common knowledge has been
separate entities, a chance to work incredibly useful and empowering for
together:'
"'l everyone."
get Butler and Judge Sarn Biscoe, the
b the extent that we can help folks
way, top elected official for Ravis County
together, and then get out of the
L (home to Austin) and a strong
, good things can happen;' says
about supporter of the CAN, attended the
Lou Ogden, Mayor of Ihalatin. "It's
time: VisionWest `Evening of Celebration
out connecting wires from time to
and Collaboration" on May 23.
"
www.,asio 1-west.o g
"The Vision Action Network is an
entirely independent organization;"
says VisionWest Project Manager
Don Bohn. "It will draw its resources
and strengths from the many, many
Washington County organizations,
businesses and community groups
that support the importance of
working together."
Bohn expects that the first
organizing meeting of the VAN and
appointment of a Board of Directors
will occur late this summer. From
there he hopes that the first VAN
staff member can soon be hired with
funds provided by VAN members.
"Based on the conversations I've llecl
with folks, I think there's going; to
be a huge amount of interest and
participation."
I
i i
Me'C" isle ~Yl: lom dvisors
The Vision Advisors have been
Bev Allert
Christ the King Lutheran Church
asked to help guide the VisionWest
Tom Brian
Washington County Board of Commissioners
project. Additionally, it is likely that
Bill Christopher
Portland Community College
Steve Clark
Community Newspapers
a number of them will be asked to
Roy Dancer
Beaverton Committee for Citizen Involvement
serve on the Board of Directors for
Rob Drake
City of Beaverton
Vision Action Network. As the list
Diane Dulin
First Congregational Church
makes clear, they represent virtually
Faith Gablenick
John Griffiths
Pacific University
Tualatin Hills Parks and Recreation District
every sector of Washington County
Ron Hauge
Oregon Human Development Corporation
as they should.
Todd Herberg
NW Educational Services District
David Hoffman
Washington. County Committee for Citizen Involvement
"This project is ultimately about
Carl Hosticka
METRO
the people of Washington County,"
Tom Hughes
Jill Kirk
City of Hillsboro
Tektronix
says County Administrator Charlie
David Leslie
Ecumenical Ministries of Oregon
Cameron. "The Vision Advisors are
Doug Longhurst
Housing Development Corporation
diverse because our community is
Sue Marshall
Tualatin Riverkeepers
Jack McGowan
SOLV
diverse. What they share in common
Mary Monnat
Tualatin Valley Centers
is a passion to ensure
Gil Munoz
Virginia Garcia Memorial Health
that Washington
Jerralynn Ness
Community Action Organization
Linda Netherton
Housing Development Corporation
County is a great
Lawrence Norvell
United Way
place to call
Lou Ogden
City of Tualatin
home."
Tino Ornelas
Ornelas Enterprises, Inc.
Jose Ortega
St. Matthews Catholic Church
Conrad Pearson
Pearson Financial
Vergie Ries
City of Forest Grove
Katie Riley
Commission on Children & Families
Mike Salsgiver
Intel
Sabino Sardinetta
Centro Cultural
Dick Stenson
Tuality Healthcare
Bob Terry
Fisher Farms
VisionWest
155 N First Ave, Suite 210, MS 28
Hillsboro, OR 97124-3072
AGENDA ITEM # 41
FOR AGENDA OF October 16.2001
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Model for Proposed New Library and Public Participation Plan presented by the
New Library Construction Committee.
PREPARED BY: Margaret Barnes DEPT HEAD OK Zg- CITY MGR OK
ISSUE BEFORE THE COUNCIL
The New Tigard Library Construction Committee is presenting the architectural model of the proposed new library
to the City Council. The Committee will also present an outline of the plan to provide information to the public
about the proposed new library.
STAFF RECOMMENDATION
The staff recommendation is for the City Council to direct the Construction Committee to continue its work.
INFORMATION SUMMARY
At the City Council meeting of August 14, 2001, the Council gave authorization for BML Architects to construct
an architectural model of the proposed new library. The Committee met with BML Architects to develop the
conceptual design and construction of the model. The Committee has also developed a plan to provide information
to the community about the proposed new library. At this time, the Committee is prepared to present the model to
Council and present the information plan.
OTHER ALTERNATIVES CONSIDERED
None.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Goal #3: Adequate facilities are available for efficient delivery of life-long learning programs and services for all
ages.
ATTACHMENT LIST
Outline of Public Information Plan.
FISCAL NOTES
N/A
Outline of Public Information Plan for the
Proposed New Library for Tigard
October 16, 2001
Goal: A coordinated public information/education plan to provide the City of Tigard
voters accurate information about the City bond measure for the proposed new library.
Timeline: The bond measure is scheduled to be placed before the voters in May 2002.
The plan covers the time period from August 2001 to May 2002.
Purpose:
• Provide accurate and consistent information from all involved staff members, elected
officials, board and committee members and selected leaders.
• Effectively communicate with the public about the proposed new library.
• Maximize the communication potential from each City of Tigard department routine
communications resources and distribution networks.
Communication Tools to Use:
• Public Meetings
• Community Events
• Community Presentations
• TVCA Cable
• Print Media/Publications
• Informational Literature
All of these tools will be used each month to provide accurate information about the
library and the proposed new library to the City of Tigard voters.
Seuss' Tigard Library
Take a minute and you'll recall,
The Tigard library's much too small!
If you need a synonym for "caterwaul"
Or a definition for "cholesterol", .
r
You'll almost find it makes you bawl.
Because there's no room to sprawl
And sometimes not enough books overall!
A while ago, there was a wake-up-call
That said "New library-must install"!
And if you look into the crystal ball
Just down the lane from City Hall
You'll see the new library at Hall and Wall.
Not theTaj Mahal or a shopping mall,
Just a nice place for a study hall,
Or a wannabe "Know-it-all",
And there, you can define a "Neanderthal
Free-for-all parasol from Montreal"!
And the downfall?
Why, that would be no new library at all!
.i
AGENDA ITEM # 5
FOR AGENDA OF October 16.2001
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Communication Plan Update -
PREPARED BY: Elizabeth Ann Newton DEPT HEAD OK CITY MGR OK
ISSUE BEFORE THE COUNCIL
A review of the City's communication efforts.
STAFF RECOMMENDATION
Review the City's current communication efforts and offer comments or suggestions for improvement.
INFORMATION SUMMARY
The City Council adopted goals for 2001 including "Expand citizen involvement opportunities". Communication is
key for informing, educating, and, involving the public. There are a variety of communication tools available. A
memo is attached that summarizes activities in the following areas: CITs, the Communication Plan, Neighborhood
Meetings, Press Releases, Community Connectors, Cable television, Cityscape, the Webpage, and the Community
Bulletin Board. Staff continues to monitor and evaluate communication efforts and welcomes council member's
questions, comments, and suggestions on the City's communication efforts.
OTHER ALTERNATIVES CONSIDERED
None - Information only.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STIC 1 tliY
Community Character and Quality of Life, Goal #1) " Citizen involvement opportunities will be maximized by
providing educational programs on process, assuring accessibility to information in a variety of formats, providing
opportunities for input on community issues and establishing and maintaining a program of effective two-way
communication."
ATTACHMENT LIST
Memo from Liz Newton dated October 2, 2001
FISCAL NOTES
Not applicable
MEMORANDUM
TO: Honorable Mayor and City Council Members
Bill Monahan, City Manager
FROM: Liz Newton, Assistant to the City Manager 14
RE: Update on City's Communication Efforts
DATE: October 1, 2001
The purpose of this memo is to provide an update on the status of each of the tools
used to involve and communicate with citizens.
CITs
Since the last report given in May, monthly CIT meetings continue. During the
summer, information was presented on water conservation, the City's noise
ordinance, and the solid waste rate review. Updates on current projects, such as the
Cook Park expansion, library programs, current development activity, and capital
improvement project status are included in the announcement portion of the
meeting.
For the first time, a CIT meeting was taped to air later. The July meeting was taped
on July 2 and broadcast during the regular CIT slot at 7:00 p.m. on Thursday, July 5.
Staff will ensure that some current programming is always available to air in the
regular CIT meeting time slot even if a CIT meeting is not held.
Attendance at CIT meetings has dropped some to an average of 12 people per
meeting. Staff is focusing more on the home viewing audience both In topics
presented and how information is presented. Topics are being planned a few months
in advance and then presented to educate and inform a broad audience.
A few changes planned for the CIT program include starting the CIP process earlier
in November instead of February. Staff will be contacting other agencies that
provide services or programs to Tigard citizens to determine their interest in using
the CIT meetings to educate and inform. The Tigard-Tualatin School District is
interested in coming to the November meeting to get feedback on their proposed
bond measure. Beginning with the January CIT meeting, citizens will have an
opportunity to e-mail questions or comments in during the CIT meeting via the City's
web site. This tool will allow those watching at home to participate and may also
give a better idea of how many viewers there are.
Communication Plan
The department communicators met during the last week of August to discuss
current communications efforts and challenges within departments, and share
ideas for new communication tools. The group talked about the importance of
departments sharing with employees information about what is going on citywide
and shared ideas for how to "get the word out." They also recommended that all
press releases issued by the City be posted on the Internet.
After the department communicators meeting, I met individually with each
department head and department communicator to discuss their particular
communication efforts and challenges. A memo will be distributed this month
that summarizes the common themes and clarifies the department's role in
citywide communications efforts.
o Neighborhood Meetings
Staff has met to discuss the purpose of the neighborhood meetings, a process to
evaluate their effectiveness, and a timeline for recommending improvements.
Changes should be in place by the first of the year.
s Press Releases
Staff continues to issue an average of at least one press release per week and
prepare a monthly media report to track coverage. Since February, an average
of 78% of the press releases submitted have been printed. In August, 87% were
printed. We continue to get excellent coverage in the Tigard Times.
v Community Connectors
The regular communication continues every other week. We have tried adding
maps and tables, but have to be conscious of the fact that some of the
connectors' computer systems do not have the memory to receive the larger files
color maps need for transmission. Most department heads are also forwarding
the communication to their staff as an information tool. The focus on outreach
needs to increase. The Community Connector program was featured at the City
booth at the Balloon Festival and in the Tigard Times special section "40
Excellent Things About Tigard," issued to commemorate the City's 40th birthday
(copy attached). The Community Connector program will be featured at a
presentation before the Tigard noon Rotary meeting on November 1, 2001.
® Cable Television
Staff is still working with TVCA to finalize the details of how the "Tigard Studio"
will operate. The Planning Commission has had some initial training but their
meetings will not be televised until the contract details are finalized. Staff is
pressing to have the contract finalized by the end of the month.
® Cityscape
The Cityscape newsletter continues to be distributed through bulk mail and
posted on the web site once a month. An updated format and layout, including
the use of photos is scheduled for the April issue.
® Web Page
The City's new webmaster, Victor Soares, started in September. Watch for new
features and enhancements in the coming months.
® Goal Guide
The first issue was distributed in May. Initially intended to be a monthly
publication, it will be issued quarterly along with the Goal Update to City Council.
The next one will be produced at the end of October.
e Bulletin Board
Staff had contacted TVCA regarding the installation of new software that will
expand the capabilities of the Bulletin Board. Contacts with TVCA staff indicate
that the grant funding request for the upgraded software was not approved so
TVCA will reapply during the fall grant cycle.
\\TIG333\USR\DEPTS\ADM\LIZ\UPDATE TO COUNCIL - COMMUNICATION 1.DOC
23
September 6, 2001 40 EilrSdJE3d'0'
r
Communky The city also provides bri ef status
I reports on ongoing issues aL least every
two weeks or more often to keep commu-
nity Wiry connectors up to date with accurate
information.
The city responds to requests from
i community connectors and provides writ-.
ten information and resources such as staff
and facilities for meetings to facilitate the
making
distribution of information on issues or
e neighborhood concerns.
stronger ties ~ • . •
va
their-leaders,
ommunity
Connectors is a city
program designed
to facilitate commu-
nication between
the city and its resi-
dents and business
owners on issues than are of interest or
have an impact on their neighborhoods.
Neighborhood representatives volunteer
to be community connectors. They receive
information from the city. on the status of
current issues, how services are provided
and how to. access services and resources.
Community connectors serve as a liai-
son for neighbonccods requesting informa-
tion and resources to address neighbor-
hood issues and concerns.
They also contact the city with issues
of concern to their neighborhood and work
with the city to facilitate the distribution of
information to neighbors regarding issues.
The city provides community connec-
tors with current lists of names, phone
number's and e-mail addresses of contacts
at the city for areas of responsibility and
frequently asked questions.
. a w
AGENDA ITEM # (0
FOR AGENDA OF October 16.2001
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Renewal of Contribution of Franchise Fees for Public Education, and Government
(PEG) Access
PREPARED BY: Elizabeth Ann Newto PT HEAD OK CITY MGR OK
ISSUE BEFORE THE COUNCIL
Does the City Council want to change the percentage of franchise fees contributed for PEG Access?
STAFF RECOMMENDATION
Maintain the current level of franchise fees contributed for PEG Access at 15%.
INFORMATION SUMMARY
In 1999 the Metropolitan Area Communications Commission (MACC) jurisdictions amended their
Intergovernmental Agreement. One of the provisions amended relates to individual jurisdictions contributions of
franchise fees to support Public, Education, and Government (PEG) Access television. Currently that service is
provided by Tualatin Valley Community Access (TVCA) under contract to MACC.
Under the provisions of the agreement each jurisdiction's contribution level is automatically renewed every three
years unless the jurisdiction provides MACC written notice that it wants to reconsider. The end of the first three-
year period is June 30, 2002 but notice of reconsideration must be received by December 31, 2001. No action is
necessary to maintain the current franchise fee contribution level.
Tigard is currently contributing 15% of franchise fees for PEG Access, the minimum allowed under the agreement.
Councilor Scheckla, the City's MACC Representative, and I, the alternate to MACC, recommend maintaining the
current contribution level.
OTHER ALTERNATIVES CONSIDERED
Raise the contribution of franchise fees for PEG Access.
TASK FORCE GOAL AND ACTION COMMITTEE STRA1'LUX
Community Character and Quality of Life Goal #1) Citizen involvement opportunities will be maximized by
providing educational programs on process, assuring accessibility to information in a variety of formats, providing
opportunities for input on community issues and establishing and maintaining a program of effective two-way
communication.
ATTACHMENT LIST
1. Memo from Liz Newton dated October 3, 2001.
2. Exhibit A - An excerpt from the MACC Intergovernmental Agreement.
FISCAL NOTES
Maintaining the 15% contribution level will result in TVCA receiving an estimated $46,163.32 of Tigard's total
franchise fee payments this fiscal year.
I:WDM\PACKET\20011016\PEG ACCESS AIS.DOC
MEMORANDUM
TO: Honorable Mayor and Members of Council
FROM: Liz Newton, Assistant to the City Manager uA .7/
RE: Three-Year Renewal Period for PEG Access Training
DATE: October 3, 2001
In 1999, the member jurisdictions of the Metropolitan Area Communications
Commission (MACC) amended the MACC Intergovernmental Cooperation Agreement
(IGA). In that agreement are provisions regarding jurisdiction's franchise fee
contributions to support Public, Education, and Government (PEG) Access television
programming currently provided by Tualatin Valley Community Access (TVCA) under
contract to MACC. According to that amendment (Exhibit A) to the agreement, each
jurisdiction's contribution of franchise fees for PEG Access will automatically renew
every three years (until the end of the current franchise in 2014) unless the jurisdiction
gives MACC written notice that the jurisdiction wants to reconsider the renewal.
The City of Tigard currently contributes 15% of our franchise fee share to PEG Access,
the minimum allowed in the agreement. In Fiscal Year 2001-2002, MACC estimates
that contribution will total $46,163.32. Although MACC recommends a contribution of
17%, Councilor Scheckla and I recommend continuing the 15% contribution. City staff
is currently working through contract details with TVCA related to the civic studio and
until the contract is finalized and expectations clarified for both parties, it does not seem
appropriate to adjust the contribution level.
If Council members would like to raise the franchise fee contribution level (we can't go
lower than 15%), the City needs to give written notice to MACC prior to January 1,
2002, of that decision. If Council chooses to maintain the current 15% franchise fee
contribution, no action is necessary.
I:WDMU.IZ\PEG ACCESS FUNDING.DOC
I&
EXHIBIT A
Excerpt
MACC IGA Section 7. E. -1999 Amendment Re. PEG Access Support
(See subsections 1 and 2)
E. (1) MACC recommends a jurisdictional PEG contribution of 17% of the franchise fee
revenues. Jurisdictions may individually choose to provide a higher level of support in
any amount They may also choose to provide a minimum of 15%.
(2) Franchise fee contributions to the Access Provider from all jurisdictions shall
automatically renew for three-year periods on July 1, 2002, 2005, 2008, and 2011, unless,
prior to the immediately preceding January 1, a jurisdiction gives written notice to MACC
of its intention to reconsider the renewal. In such case, renewal shall be suspended until
such time as the governing bodies of all member jurisdictions resolve the issue.
(3) By giving written notice to MACC prior to the immediately preceding January 1, a
jurisdiction providing franchise fee support may reduce; to not less than 15%, or increase
its support for the Access Provider for any fiscal year beginning after July 1, 2000, by a
decision of its governing body for each fiscal year it chooses to reduce or increase its
contributions. [Amended by Resolution 99-2]
Agenda Item No. 11
Meeting of 10 M TV ®I'
MEMORANDUM
TO: Honorable Mayor & City Council FROM: Cathy Wheatley, City Recorder co~
RE: Agenda Item No. 7 - Council Meeting of October 16, 2001
DATE: October 9, 2001
Information from City Manager Monahan about the Discussion of Internet Policy will be
sent to the City Council in the Friday newsletter.
I:\ADM\PACKET\20011016\7 - MEMO ON INTERNET POLICY.DOC
Tt-e m
U 1-c 1 YD uut(aji~
w1C nc~\ ` • cu 1
MEMORANDUM 1Dj Q 1D1
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council Members
FROM: Sill Monaha
DATE: October 12, 2001
SUBJECT: Internet Access Policy
11
Three years ago the City Council considered the Government Standards and Practices
Commission Advisory Opinion 98A-1003-Technology (copy attached) and created
guidelines to allow employees to utilize government-owned computers and our intemet
access for personal use. The guidelines have been incorporated into the city's Personnel
Policies. Given recent developments, both nationally and locally, I would like to discuss the
policy with council to determine if changes should be made.
Our present intemet access policy allows employees to use a city computer and the
intemet during the employee's break period, lunch period, and within one hour of the
employee's normal work hour. No personal use of a city computer or the intemet is
allowed on an employee's day off unless approved by the employee's supervisor. Page 26
of our Personnel Policies is attached, stating the policy for use of Computer/Intemet/E-
Mail.
Liability for improper use of the Internet is a growing concern. I would like to discuss this
with council on Tuesday during the agenda item entitled "Discussion of Internet Policy." At
that time I will share some issues which have developed locally in the last three years as
well as some information which we have received from national sources. The intent of the
discussion is to determine if changes to our present policy should be made now.
aft
i4A0 UWEIAOS%MAYOR 6 CCVNTERNET ACCESS POIICY.DOC
s
PERSONNEL POLICIES
No. 45.0
Pg. 1 of 2
ELECTRONIC COMMUNICATION
It is the City's goal to enhance both external and internal communication through the use of
various electronic communication tools. All electronic communication tools are the property of
the City of Tigard. Employees should have no expectation of privacy in connection with the
transmission, receipt, or storage of information in these electronic communication devices. The
City follows the standards and practices set by the Oregon Government Standards and Practices
Commission.
EL
The ability to make outgoing and receive incoming telephone calls is an essential element of the
City of Tigard's ability to provide service to the public. The City's telephones and voice mail
system are intended to be used only for official business.
The City believes, however, there are occasions when employees may use telephones for
personal purposes without such usage being at odds with the law. It is normal practice by both
public and private employers to permit employees to use business telephones to talk to family
members, make medical appointments, schedule service technicians, confer with children s
schools, and take care of any of a variety of other matters which can only be accomplished
during "regular" work hours. The City believes it is less disruptive to permit employees to make
such personal calls at their workstation than to require an employee to take a break or leave from
work to take care of personal matters.
Personal telephone calls made during working hours from City telephones should, of course, be
brief and infrequent. Personal long distance calls, even if the employee reimburses the City for
the cost, may not be made on City telephones. If it is necessary for an employee to make
personal long distance calls while at work, such calls must be made with the employee's personal
calling card, by placing a collect call, or by calling from a pay phone.
CELLULAR TELF.PHUNES
The City provides cellular phones to their employees specifically to facilitate the carrying out of
official business. The City's cellular phones are not for the convenience or personal use of
employees.
The instances when an employee may use a City cellular phone for personal purposes are
limited. An example of an occasion when an employee's personal use of a City cellular phone
would not violate Oregon Government Standards and Practices Commission guidelines would be
to contact a spouse or childcare provider to advise that the employee is going to be late getting
home or picking up children for a reason directly related to official duties such as a meeting
which ran later than expected or a last minute change of schedule. Another permitted personal
use of a City cellular phone by an employee would be receiving an incoming call regarding a
family emergency. Employee will not be required to reimburse the City when the cellular
CITY OF TIGARD 25 PERSONNEL POLICIES
f
I~
I~
PERSONNEL POLICIES
No. 45.0
Pg. 2 of 2
telephone call follows these guidelines; that is, the personal call is directly related to official
duties.
A City employee cannot make a personal cellular call even if he or she intends to reimburse the
City at a higher rate than that generally available to the public.
Employees may not generally use computers owned by the City for personal purposes. However,
there are some instances in which the City believes the use of computers for personal purposes
would not violate the Oregon Government Standards and Practices Commission guidelines. For
example, an allowable use would be the preparation of application materials for a different
position with the City, or term papers for a City-sponsored class.
Employees cannot use computers and the Internet for personal purposes that could potentially
result in personal financial gain. Law specifically prohibits use of City-owned equipment to
avoid financial expense or for personal financial gain.
The personal use of City computers and the Internet is permitted during lunch period, 1 hour
before the normal work hours, 1 hour after the normal work hours, and the time between the end
of an employee's "workshift" and the beginning of an evening meeting that the City requires the
employee to attend. No personal use of computers or the Internet shall be allowed on an
employee's day off unless the use is related to an educational purpose that is consistent with the
City's policies and has been approved by the employee's supervisor.
® The City has equipped their computers with access to the Internet in order to have access to
information and to provide information to the public. Personal use of the Internet is subject to the
® same considerations as the use of the computer itself. If an employee uses Internet access
i through the City's equipment in order to avoid the financial expenses of subscribing to an
Internet service as a personal expense, it is a violation of the law. City equipment may not be
1 used at any time to access inappropriate sites or to transmit or receive inappropriate information.
i Pornography, hate groups, and off shore gambling, are examples of inappropriate sites and
access to them is a misuse of City property.
Electronic mail (e-mail) is a communication tool provided to City employees to assist them in
the performance of their job duties. E-mail is transported and processed via the Internet, so
sending and receiving e-mail is considered a type of Internet usage. An employee who uses the
e-mail system for personal or improper reasons bears any responsibility that might arise from
that usage.
The City's e-mail system should not be used to produce a document that, using good judgment,
would not be produced using any other form of office communication. Use of the City's e-mail
system for commercial purposes or illegal activities is prohibited including the sending of
"classified ad" types of information.
QY'Y OF TIGARD
26
PERSONNEL, POLICIES
AUG ~12 1998
~4J `J V L~Sa.J 6.1
. •-.-.....w.v~.~rserr•
July 9, 1998
OREGON
GOVERNMENT
STANDARDS ANC
PRACTICES
COMMISSION
On July 9, 1998 the Oregon Government Standards and Practices Commission (GSPC)
adopted the following advisory opinion on its own motion:
OREGON GOVERNMENT STANDARDS AND PRACTICES COMMISSION ADVISORY
OPINION NO. 98A-1003
ISSUE: The acquisition of technology by government entities has created new
considerations for public employers relating to adopting guidelines for employees' use of
agency equipment for personal purposes. The premise that publicly owned automobiles
are to be used only for official public business is virtually undisputed; however, that same
premise has not been as clearly accepted or understood in relation to publicly owned
resources such as computers, cellular telephones and even regular land line telephones
in a public agency office. Managers and employees of public agencies have contacted
the GSPC to request. guidance concerning employees' personal use of agency owned
equipment.
RELEVANT STATUTES: The following Oregon Revised Statutes are applicable to the
issues addressed in this opinion:
ORS 244.020(15): "'Public official' means any person who, when an alleged
violation of this chapter occurs, is serving the.State of Oregon or any of its political
subdivisions or any other public body of the state as an officer, employee, agent or
otherwise, and irrespective of whether the person is compensated for such
services."
ORS 244.040: "Code of ethics; prohibited actions; honoraria. The following actions
are prohibited regardless of whether actual conflicts of interest or- potential conflicts
of interest are announced or disclosed pursuant to ORS 244.120."
i• ~ N
100 High Strce! SE
Suite 220
Salem, OR 97.110
(--,03) 378-5105
FAX (5A13).173-1436
,-1
Technology Advisory Opinion ; ;_;,F~
July 9, 1998 =i
Page 2 i
(1)(a) "No public official shall use or attempt to use official position or office to obtain
financial gain or avoidance of financial detriment that would not otherwise be
available but for the public official's holding of the official position or office, other
than official salary, honoraria, except as prohibited in paragraphs (b) and (c) of this
subsection, reimbursement of expenses or an unsolicited award for professional
achievement for the public official or the public official's relative, or for any business
with which the public official or a relative of the public official is associated."
QUESTION #1: Do Oregon Government Standards and Practices laws' permit public
officials to use resources owned by their public employer such as telephones, cellular
telephones and computers for the personal benefit of the public officials?
OPINION: ORS 244.040(1)(a) specifically prohibits all public officials in the State of Oregon
from using their official position to obtain financial benefit or avoid financial detriment if the
opportunity to do so arises only because of the holding of the position. This provision
applies equally to elected persons, compensated public employees and uncompensated
persons who volunteer their time to a public entity.
This interpretation includes all publicly owned property or other resources of a government
body such as photocopiers, fax machines and document scanners; however, because
questions relating specifically to personal use of telephones, cellular telephones and
computers have been made to the GSPC staff with increasing frequency, this opinion will
address the personal use of each of those items:
(We note that public agencies' own adopted employment policies may be more specific
and restrictive than ORS Chapter 244; however, agency policy may not permit what state
law prohibits. If such policies apply, the public employee must comply with both state law
and the employer policy.)
Telephones: The ability to make outgoing and receive incoming telephone calls is
an essential element of a government agency's ability to provide service to the
public. A public agency's telephones are intended to be used only for official
business of the agency.
We believe, however, that there are occasions when public officials may use their
employing agency's telephones for personal purposes without such usage being at
odds with the law. It is normal practice by both public and private employers to
permit employees to use business telephones to talk to family members, make
medical appointments, schedule service technicians, confer with a child's school
and take care of any of a variety of other matters which can only be accomplished
during "regular" working hours. Most employers believe that it is less disruptive to
permit employees to make such personal calls at their work stations than to require
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Page 3
-an employee to take a break or leave from'work to t ke care of personal *matters.
Personal telephone calls made during working hours from public employers'
telephones should, of course, be brief, infrequent and otherwise comply with any
specific rules or policies of the agency. Personal long distance c"Ills, even if the
employee reimburses the public agency for the cost of such calls, may not be made
on agency telephones. If it becomes necessary for a public official to make
personal long distance calls while at work, such calls must be made with the
employee's personal calling card or from a pay phone. (The reimbursement issue
is discussed later in this opinion.)
Cellular phones: The statutory considerations relating to the use of cellular
telephones are essentially the same as those which apply to regular telephones.
That is, public agencies provide cellular phones to their employees specifically to
facilitate the carrying out of official business. Public agencies' cellular phones are
not for the convenience or personal use of employees.
The instances when public agency cellular phones may be used by employees for
personal purposes are more limited when compared to those for the personal use
of agency telephones- cited above. This is because of the'air time costs associated
with cellular phone usage. We believe that -an occasion when an 'employee's
personal use of a public agency cellular phone would not violate the provisions of
ORS 244.040(1)(a) would be the need to contact a spouse or child care giver to
advise that the employee is going to be late getting home or picking up children for
a reason directly related to official duties such as a meeting which ran later than
expected or a last minute change of schedule. Another permitted personal use of
a public agency cellular phone by an employee would be receiving an incoming call
regarding a family emergency. As we stated previously in relation to telephones,
such calls should be of brief duration and should occur infrequently, such as 2 to 3
times monthly. We do not believe that such limited use of an agency cellular phone
by an employee would constitute personal gain within the meaning of ORS
244.004(1)(a). Accordingly, any requirement for an employee to reimburse the
employing agency for such calls would be a matter of local policy.
If public employees desire to have the convenience of a cellular telephone while on
duty to make the types of routine personal calls cited in the section relating to
"telephones" above, the employees must acquire and pay for their own personal
cellular service. This requirement is independent of whether or not public
employees also possess a cellular phone assigned by their employing agency.
Such a situation would require a public official to have two cellular phones - one for
business calls and another for personal calls.
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Computers: Computers are now standard "tools" of.the workplace in the public
sector. Public agencies provide computers at employee work stations, .some
agencies provide laptop units which may be used virtually anywhere and some
public agencies provide computers at employees' homes to facilitate. working at
home* or "telecommuting." The result of computers being so commonplace in the
public sector has been to create a need for guidelines regarding public officials
using their agency's computer for personal purposes.
The statutory. considerations are, again, essentially the same as for both telephones
andxellular telephones cited above. Publicly owned equipment is intended to be
used for the official business of the government entity. Thus, computers owned by
public agencies may not generally be used by employees for personal purposes.
Employees also must comply with any employer policies which may place additional
restrictions on the use of computers.
There are some instances, however, in which we believe the personal use of
publicly owned computers would violate neither the spirit nor the intent of ORS
244.040(1)(a). One example would be the occasional use of a public agency
computer by a public official to type a social letter to a friend or family member. on
the employee's own time. We believe another use allowable under the law would
be the preparation of application materials for a different position with the employing
government agency. Still another example of what we believe to be personal use
not prohibited by state law would be playing computer games during break periods.
Such personal use by public officials may also serve to improve keyboard
proficiency and familiarity with software components. We believe uses such as
these to be allowed under the law because no or negligible financial gain would
result. Again, public employers may impose more restrictive policies.
There are some instances in which the personal use of a government owned
computer by a public official would result in significant financial gain or avoidance
of financial detriment. Such instances would be clearly prohibited by the provisions
of ORS 244.040(1)(a). One example would be a public official using an agency
computer to maintain financial records or otherwise facilitate an outside business
operated for the official's personal financial gain. Another example of prohibited
personal use would be the preparation of papers for ongoing college courses over
a long period of time, unless the course work was part of an agency related training
program. Such usage is prohibited because it could result in the avoidance of a
financial detriment for the public official. That is, if the official is able to continue
using the agency computer for such purposes, the official avoids having to expend
personal funds to buy a computer. Use of official position to avoid financial
detriment is specifically prohibited by law.
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Internet Access: Some public employers have also equipped publicly .owned
computers with access to the Internet in order to have access. to information and to
provide information to the public. Personal use of the Internet is subject to the
same considerations as the use of the computer itself. If the public employee uses
Internet access through a publicly owned computer in order to avoid the financial
expense of subscribing to an Internet service at personal expense, it would be a
violation of ORS 244.040(1)(a).
QUESTION #2: Do Oregon Government Standards and Practices laws.permit public
officials to make' personal long distance telephone calls on agency {hones or use agency
cellular phones for personal purposes as long as the official reimburses the agency for any
costs which are incurred for such calls?
OPINION: No. The Oregon Supreme Court,. in Davidson v. Oregon Government Ethics
Commission, 300 OR 414, 712 p2d 97 (1985), stated the broad policy of Oregon's ethics
(government standards and practices) laws is to ensure "...that government employees do
not gain personal financial advantage through - their access to. the - assets and other
attributes of government." In the-case, the court.held that a public official could not use
official, position to obtain financial gain for the public official where; through access to the
official's employing agency's buying power, the public official personally purchased an
automobile at a discounted price. The court emphasized that the term "use" in 'ORS
244.040(1)(a) includes availing oneself of a benefit not available to the general public.
Ordinarily, the rates government entities pay for telephone service and cellular telephone
service are significantly less than what individuals pay for their own personal service.
Thus, if a public official were to reimburse a public employer only the costs incurred by the
entity for long distance calls or cellular telephone air time used for personal purposes, the
official could still be obtaining a financial advantage available only because.of the official
position held. The rate difference between what is generally available to. the public and'the
government rate would be a key factor in determining whether a violation of ORS
244.040(i)(a) occurred. If the public official made reimbursement at a higher rate generally
available to the public, no personal gain would result and no violation of ORS Chapter 244
would occur. However, the public official may also benefit in other ways by having access
to the government telephone services, even if there is little or no price difference. The
public official could avoid having to arrange for personal telephone service, and qualifying
through credit checks.
QUESTION #.3: Do Oregon Government Standards and Practices laws permit public
officials to use agency resources such as discounted long distance telephone service and
cellular service or make use of publicly owned computers if the public body establishes
such use as part of an official salary and benefits package?
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OPINION: Yes. "Official salary" is specifically excluded -in the language of ORS
244.040(1 xa) as a prohibited use of public office for financial gain. We interpret "official
salary to include all components of a compensation package such as insurance, paid
leave, retirement benefits -and formally adopted policy providing access fo and usage of.
agency resources for non-salaried officials. Thus, if a goveming body of a public body were
to officially adopt a policy which would enable public officials of • that entity to obtain
personal cellular telephone service at the same rate charged to the entity as part of official
compensation, the employees would be able to take advantage of such a benefit without
violating Govemment Standards and Practices law.
We caution, however, that public, bodies insure that they comply. with any requirements to
report the value of such. benefits as income to the federal and state governments.
THIS OPINION IS ISSUED BY THE OREGON GOVERNMENT STANDARDS AND
PRACTICES COMMISSION PURSUANT TO ORS 244.280. A PUBLIC OFFICIAL OR
BUSINESS WITH WHICH A PUBLIC OFFICIAL IS ASSOCIATED SHALL NOT BE
LIABLE UNDER ORS CHAPTER 244 FOR ANY ACTION OR TRANSACTION CARRIED
OUT IN ACCORDANCE WITH THIS OPINION. THIS OPINION IS LIMITED TO THE
FACTS SET FORTO HEREIN.
Issued by Order of the Oregon Government Standards and Practices Commission at
Salem, Oregon on the _ qj!!:W day of 1998.
Sot
- jv~~ - 4 L n Rosik
Assistant Attorney General
Date
LPH:vVao/98A-1003