The URL can be used to link to this page

City Council Packet - 06/12/2001 D21Gin1RL CITY ®F TIGARD OREGON TIGARD CITY COUNCIL MEETING JUNE 129 2001 COUNCIL MEETING WILL BE TELEVISED I 1 1 i RUEANN1EI00CSICCWTI f 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 Em Eli BUSINESS MEETING June 12, :2001 16i3.0 p.m CITY OF TIGARD TIGARD'CITY:HALL`--,'--`-.., `131'25 SW HALL'-BLVD':' TIGARD, OR- 97223: n L~QEr EE2- `J~m 1~( . PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, Ext. 309 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or-hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time 'as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, x309 (voice) or 503-684- 2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - June 12, 2001 page I AGENDA TIGARD CITY COUNCIL BUSINESS MEETING ]LINE 12, 2001 6:30 PM • STUDY MEETING > EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statue. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information / discussed. No Executive Session may be held for the purpose of taking any final action. or making any final decision. Executive Sessions are closed to the public. > SUMMER ELECTRIC SUPPLY DISCUSSION WITH PGE • Staff Report: Public Works Department 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council 8t Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 8t Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. SPECIAL ACKNOWLEDGEMENT u PROCLAMATION 2.1 Acknowledge 20 Years of Excellent Legal Services Rendered by the Ramis, Crew, Corrigan U Bachrach Law Office • Staff Report: City Administration Department • Council Consideration: Resolution No. 01- QLP 2.2 Proclamation - Pause for Pledge of Allegiance and Flag Day, June 14, 2001 Mayor Griffith via COUNCIL AGENDA - June 12, 2001 page 2 i 7:40 PM 3. VISITOR'S AGENDA (Two Minutes or Less, Please) 3.1 Russ Rutledge - Tigard High School Student Envoy 3.2 Acknowledge and Commend Russ Rutledge for his Efforts as the Tigard High School Student Envoy to the City of Tigard. • City Manager Monahan • Council Consideration: Resolution No. 01-a-7 7:50 PM 4 CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 4.1 Approve Council Minutes: April 17 and 24, 2001 4.2 Receive 8z File: a. Council Calendar b. Tentative Agenda 4.3 Extend the* Lease for 9020 SW Burnham Street for One Year to Community Partners for Affordable Housing (CPAH) and Community Action Organization (CAO) 4.4 Approve Transfer of Funds from the General Fund Contingency to Policy and Administration Operating Appropriation to Fund the Special Election Held March 13, 2001 (Budget Adjustment No. 7) - Resolution No. 01- Q Sr . 4.5 Approve Transfer of Funds from the General Fund to the 69°i Avenue Local Improvement District Fund to Purchase Surplus Property (Budget Adjustment No. 8) - Resolution No. 01-.;~ a 4.6 Approve Personal Services Contract for Tigard Municipal Court Judge Michael O'Brien - Resolution No. 01- ~ 4.7 Approve Amendment to Personal Services Contract with City Attorney Law Firm of Ramis, Crew, Corrigan and Bachrach to Adjust Rates 4.8 Adjust Fee for Lien Search Service - Resolution No. 01-3 4.9 Local Contract Review Board a. Award Contract to Randall Corporation for Grant Assistance b. Award Contract to Pauly, Rogers and Company for Audit Services • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. COUNCIL AGENDA - June 12, 2001 page 3 7:55 PM 5. REVIEW POLICY FOR SIDEWALKS AND RIGHT-OF-WAY MAINTENANCE RESPONSIBILITIES ON MAJOR COLLECTORS a. Staff Report: Public Works Department b. Council Discussion and Direction to Staff 8:05 PM 6. PUBLIC HEARING - CONSIDER A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES a. Open Public Hearing b. Declarations or Challenges C. Summation by Staff d. Public Testimony (Proponents, Opponents) e. Recommendation by Finance Director f. Council Questions or Comments g. Public Hearing Closed h. Council Consideration: Resolution No. 01 - .3 8:10 PM 7. PUBLIC HEARING - CONSIDER AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES a. Open Public Hearing b. Declarations or Challenges C. Summation by Staff d. Public Testimony (Proponents, Opponents) e. Recommendation by Finance Director f. Council Questions or Comments g. Close Public Hearing h. Council Consideration: Ordinance No. 01 -DL-l 8:15 PM 8. PUBLIC HEARING - CONSIDER A RESOLUTION ADOPTING THE BUDGET, MAKING APPROPRIATIONS, DECLARING THE VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2001-2002 a a. Open Public Hearing a b. Declarations or Challenges i c. Summation by Staff i d. Public Testimony (Proponents, Opponents) i e. Recommendation by Finance Director f. Council Questions or Comments 3 g. Close Public Hearing a h. Council Consideration: Resolution No. 01 - 3 Ewa COUNCIL AGENDA - June 12, 2001 page 4 8:25 PM 9. PUBLIC HEARING - APPROVE THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2001-2002 a. Open Public Hearing b. Declarations or Challenges C. Summation by Staf; d. Public Testimony (Proponents, Opponents) e. Recommendation by City Engineer f. Council Questions or Comments g. Close Public Hearing h. Council Consideration: A motion to approve the fiscal year 2001-2002 capital improvement program. 8:35 PM 10. PUBLIC HEARING - FORM AN ECONOMIC IMPROVEMENT DISTRICT (EID) TO ESTABLISH A FRAMEWORK FOR THE TIGARD CENTRAL BUSINESS DISTRICT (TCBDA) TO CONTINUE TO PROMOTE AND REVITALIZE DOWNTOWN a. Open Public Hearing b. Declarations or Challenges C. Summation by Staff d. Public Testimony (Proponents, Opponents) e. Recommendation by Community Development Director f. Council Questions or Comments g. Close Public Hearing h. Council Consideration: A motion whether to proceed with formation of the district and schedule a second public hearing. 9:00 PM 11. REVIEW THE PROPOSED CITYWIDE SEWER EXTENSION PROGRAM a. Staff Report: Engineering Department b. Council Discussion 8z Direction to Staff 9:20 PM 12. UPDATE ON WATER SUPPLY a. Staff Report: Public Works Department b. Council Discussion 8t Direction to Staff 9:30 PM 13. CONSIDER ORDINANCE REPEALING TIGARD MUNICIPAL CODE SECTION 5.10 - DETECTIVES AND MERCHANT POLICE a. Staff Report: Administration Department b. Council Discussion C. Council Consideration: Ordinance No. 01- y5 COUNCIL.AGENDA - June 12, 2001 page 5 9:35 PM 14. COUNCIL LIAISON REPORTS 9:40 PM 15. NON AGENDA ITEMS 9:45 PM 16. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statue. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or malting any final decision. Executive Sessions are closed to the public. 10:00 PM 17. ADJOURNMENT \\TI G333\U S R\D EPTS\AD M\CATHY\CCA\010612. DOC COUNCIL.AGENDA - June 12, 2001 page 6 MINE= Legal ~G at .figl~d Civ><: 9- ~EWSPA►PNotice TT 9F75 by 1he Ac0I1, AT SW "all 'sottlevard, 9~~~~~g piyONE (503)6s4-0360 Tom= vited• to ON 97075 Room 13125 rdanee ^ p,O. 80)(310 GREG Town He public oral and written tesdmonY is SEAVERTON, Ceram 97223. Both p nmttet will be conduces 8390 Of 8re Tiga~ Advertising the rules of Ch adopted by the T1 Legal t4of ~ 3~ ORS 227.1 rjA% roced Code and any and p Point PnOi 10I • p Tearsheet Notice blun~tP~ letter at some P° I Council. ents or. City issue in pion or by anied by sta Fa4ure to raise an on the request accomp and all pow s i~?a~ d C] puPticate Atfidavit c of the heattn8 allow the $eanngs Authority Lod Use Board of., the criterion fron► • c1ty gall Blvd - t0 the 13125 SI 9-722 3 evidence sufficient to ecludes an aPP Ay. ch h' vrl►i on the request, p at and failure spec revo • Ti-gaxd f pxeG°n • based on that issue, a or ComPrehenSIVO cn on„^ Accounts FaYabl° Development Cod based on th mm~ry directed Precludes an a?t gall and rosy obtained ° • cono on is available at City tot or Ctty ReCQideT at ft Fv Community Development Direr . frome Comm v calling 503-639-4171. AFFIDAMI~ OF puQLICA~10% rune locationF, A , or j9G 3It►E PLAN AM91i-Ot~Ot11 jV- U( ) 201.OWUP QUp,RR ive plan~ndtne to N, ' ss• STATE OF OREGOwINGTON, > DU a comprChe his property COUNT OF WA Adverbs" , W~ conCounty has req amendment on designation of, the Ad a and gone ordinance new Zoning ~n that 1 am ime s s zar~ change Park (I-P) to a ose is' to be consistent' 1, 1 th depose and say~~ it from Industri al C-1) .fie purp - ~ .City of.: Use Commerci( scent property priin the exisgng, tieing first duly sworn, ORS 93.01clerk, of the in the on adl ed by or his recently adOp use development on W%ed pirector, general cicculatiom Ili& Zoning facilitate a null ua~y is a 29 We peel own a er of 9 Tt in Order to is located a newsy p ublished a that the „may site. The Durk 21 acres City o€ and 193.020• p and state. - in the j WO tel Y $ acres is within the aPPTO" aforesaid county was published • Q n County p`PPTOt ~erefore, the hereto annexed, e and ~ The QTualatu► and declared surplus i to a developer. of which is successiv tinge, deter nw 'i"t• ty been it on a loner le it was sell it or lease use a printed copy AN UI yam= _ arf ;cln ~ sE+ Cast to I 0I issue of said newspapissues, U SUZETTE Aro ~nyM o of development was a ul allow. N4 following + N(}TARY Pk18L C OREGON Vtls Corti E Park Zone : consecutive in the t'IcS10t. X0.329a00 2003 a the existtng im1 ' C''TION lc~t 0170 t9 24 2001 OOh1h11SS!i;y 10 yX}ttus last ~ moons have bP 113ALM u; a pventye and BridgeP°rtk ~ p)• Pr ep of 72jid YJD~ (Alig(JC-1 -Qay' 18 3 2 1 5 ~ Div&Pmtu Pbn Policies 1.1 8 Goals 1, 2 2001 18C 911Co 12.2.1; S Pt n3, 4, 7• Bud , 12 1.1 e this tA~' s~~ 13,0 ides Subscribed and sworn to before m 10, 12 Yoo Notary Public for Oregon S' ay 24, 1 ~y Gomrt►isaion Expires, ' Y%co AFFIDAV1•T s v~PA-PeR NLegal otice `"`p 9899 COWlut4 1 a PHONE (503)684.0360 p .O. BOX 370 OREGON 97075 BEAVERTON, Legal Notice Advertising • 0 'fearsheet Notice the TIGARD !Y M• at the m a vit considered 2001, AT 1-30p, oulevard, nd te of , ig • (3 Duplica AffiThe following wi1,~ESOpY, JUNE 12: W ga11B .Gill 1 1 131vd . 13125 e is invited. 13125 S41 97223 COUNCU' ON Mall Room, tten tstim°nY .ordance 1_ d ► Qre(lon Tigard Civic Cen rT Pub c oral and vm conducted in ac of the , on this matterQ m~s of Chapter 18.394 city •`i iq able Tigard, Oregon. Both Accounts PaY public hearing ORS 227.120, The with O R f the Tigard S 197363, and rules and procedures o un. al Code, a" point prior to Tigard M son or by letter at some tatements or Council. issue in Per companied by all the and of PUBl.1CA110 Failure to raise on the request ac Authority failure to pFF1mAV IT e h hearing allow the Hearings an the close os i icient to precludes an `Plea merit Code or pence the requests Reveprecludes an GON, and on hCommunity, SLATE OF ORE e {rom s to rescriterion comment is directed at tY OF NJASH1NGtON, ) specify the whch a ation is a City COUN the Advgrtisin , n5 rehensive Plan at info . ,der ~tln , lm~ Comp d on that criterion. Fur ineer ar~m g97223,ror by Oregon t.h Sn and say that Lual - appeal base be obtained War sworn, of thel in ORS 193.010 City 11,411 and may ,all Blvd., g depose m being tirst duly Principal clerk. as defined in the 13125 SW Director, or his roVement Recorder at G MROVEMB pROGRW )ects ?ITAL i enerai circulation Capp of Imp calling 503-639-417 (PIP) includes s newspaper ° g zam puBt,1CHEpR1N o am that the Pro Wished at 02 C 02 Capin improvement gr 9.020; P FY '2001- . list of 11 d a to Clp was p~ anted to and 1 3 e•FY 20 01- 0 a"d stria e ro for FY 2001-02 an 1 The aforesaid co 11eax i,n nnexed, was published in the -FY 2001- osed Pub] i is hereto a successive and recommended p J ears, The FY' 2001-02 lvlay 2 , ~op of whi ;h On four y at its meeti ug bv~ of the The a printed copy a er for the planning inCommissioecommended PP the City Engineer. pewsp P the planning ission recormnended by fle entire d to City issue of said issues: planning Comm . d, is subtrA following pr tzy ogram 2001with revisions as led pro q2m would be the consecutive in the -02 CIP, with revisions the adoporate 200 J. view and sPPro for FY 201-02. 3,ane 7 , Council fo'~proveme~1 gram Cgs ppublish June 7, 200J_ OFFICIAL SEAL fo me thisl-~a" ROBIN A BURGESS and sworn t° NOTARY PUSUG-ORES Subscribed Oregon Ip~isNO .2005 y is My COMML,&ON t try Public for O 9 µy Commission Expires: AFFI®AV11 CI'T'Y OF TIGARD, OREGON AFFIDAVIT OF POSTING In the Matter of the Proposed STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, l' re-e-r A. Jb n begin first duly sworn, on oath, depose and say: That I posted in the following public and conspicuous places, a copy of Ordinance Number (s) D/ - D4 which were adopted at the Council Meeting dated ` -1kag. /Z', 200 / copy(s) of said ordinance(s) being hereto attached and by reference made a part hereof, on the _ 25 V1 day of J-L rLJ , 20 01 1. Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon 2. Tigard Library, 13125 SW Hall Blvd., Tigard, Oregon 3. Tigard Water Department, 8777 SW Burnham, Tigard, Oregon Subscribed and sworn to before me this 1- day of / -,200( Notary Public for Oregon i OFFICIAL SEAL My Commission Expires: 5 ~~U3 CATHERINE D WHEATLEY NOTARY PUBLIC-OREGON COMMISSION NO. 322993 MY COMMISSION EXPIRES AMY 10, 2003 Mid CITY OF TIGARD, OREGON ORDINANCE NO. 01- D+ AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Pursuant to ORS 221.770, the City hereby elects to receive state revenues for the Fiscal Year 2001-02. SECTION 2: This ordinance shall be effective 30 days after its passage by the Council, signature by the Mayor, and posting by the City Recorder. PASSED: By t1nr1n11MuS_ vote of ^]1 Council members present after being read by number and title only, this day of J2i u,) , 2001. Z Greer A. Gaston, Deputy City Recorder APPROVED: By Tigard City Council this day of VX[LIM-) , 2001. J es E. Grif th, N-la&) Approved as to form: I:" 4k) V. City Attorney 6 (z-~~( Date I certify that a public hearing before the budget committee was held May 14, 2001, and a public hearing before the City Council was held on June 12, 2001, giving citizens an opportunity to comment on the use of State Revenue Sharing. Greer A. Gaston, Deputy City Recorder to -/2 -,0/ Date ORDINANCE No. 01-Q~ Page 1 CITY OF TIGARD, OREGON ORDINANCE NO.01- 05 AN ORDINANCE REPEALING CHAPTER 5.10 OF THE TIGARD MUNICIPAL CODE WHEREAS, certification and licensing of private security personnel is now done by the State of Oregon Department of Public Safety Standards and Training and; WHEREAS, security services are provided by companies not located or licensed to do business within the City of Tigard. NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Tigard Municipal Code Section 5.10, Detectives and Merchant Police, is hereby repealed. SECTION 2: This ordinance shall be effective 30 days after its passage by the Council, signature by the Mayor, and posting by the City Recorder. PASSED: By ut-lniMaU..b vote of all Council members present after being read by number and title only, this /A 1N1 day of JLra l , 2001. Greer A. Gaston, Deput_, City Recorder APPROVED: By Tigard City Council this A tg day of 2001. la~es E. riffit , or Approved as to form: I . . - -.A- V. iffity Attorney Co-'lz-J~ Date ORDINANCE No. 01- Page 1 AGENDA TIGARD CITY COUNCIL STUDY MEETING June 12, 2001 - 6:30 p.m. The Study Meeting is held in the Red Rock Creek Conference Room. Enter at the back of Town Hall. The Council encourages interested citizens to attend all or part of the meeting. If the number of attendees exceeds the capacity of the Conference Room, the Council may move the Study Meeting to the Town Hall. > EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss labor relations and real property transaction negotiations under ORS 192.660 (d) and (e). All discussions within this session are confidential; therefore those present may disclose nothing from this meeting. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. No executive session may be held for the purpose of taking any final action or making any final decision. Executive sessions are closed to the public. > ADMINISTRATIVE ITEMS: 0 Tonight's Meeting: - Letter (distributed to Council) to Greg and Rebecca Vonada from Gus Duenas for Agenda Item 9 - Capital Improvement Program Hearing 0 Update City Council - 401 Birthday Party - September 11, 2001 0 Resource Cities Program Delayed 0 Metro Redistricting - Any comments from the City Council? 0 Request for donation - Community Health Worker Appreciation Day (letter distributed to City Council) ➢ Executive Session - The Public Meetings Law authorizes governing bodies to meet In executive session in certain limited situations (ORS 192.660). An "executive session" Is defined as "any meeting or part of a meeting of a governing body, which is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (a) - Employment of public officers, employees and agents, If the body has satisfied certain prerequisites. 192.660 (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660 (c) - To consider matters pertaining to medical staff of a public hospital. 192.660 (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660 (e) - Real property transaction negotiations. 192.660(0- Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192-660 (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660 (h) - Legal counsel - Executive session are appropriate for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (1) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an opportunity for public comment. 192.660 Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (k)- Relates to health professional regulatory board. CHECKLIST FOR COUNCIL LAPTOPS INVENTORY OF LAPTOP EQUIPMENT 1 - Laptop Computer with bag 2- Mouse 3- AC Power Adaptor with power cord 4- Orinoco Wireless Network Card 5- Black Telephone cord 6- Blue Acer Laptop Manual 7- Blue Emergency Rebuild CDs 8 - Getting Started with Windows 98 Manual 9 - Discovering Office 2000 manual GETTING STARTED 1. Plug AC power cord into back of laptop. The power jack is on the far left side, somewhat by itself, when viewed'from the back of the laptop. 2. If you choose to use an external mouse instead of the TouchPad, plug the mouse into the back of laptop in the round jack next to the power jack. 3. If you intend to log in to the network, insert your Wireless Card into the top slot on the left side of the laptop, next to the floppy drive. Push gently until it seats. 4. Open the screen by pushing the front latch to the left, and then lift the screen up. Adjust the angle for your best viewing. A note on the use of the TouchPad: the pad in front of the Space bar can serve as a replacement for an external mouse. There are three main parts to the TouchPad - the pad itself, the left button, and the right button. These buttons act exactly as the left and right buttons on a regular mouse. When you wish to Press Enter, you may do so with the Enter key on the keyboard, clicking the left button on the mouse, clicking on the left button of the TouchPad, or by tapping once in the middle of the TouchPad. Double-Clicking acts the same way. You can press the left hand button twice in rapid succession, or you may tap your index finger twice in rapid succession in the center of the TouchPad. 5. The On/Off switch is located on the left side below the floppy disk slot, next to the microphone/speaker jacks. Slide the On/Off switch to the rear and release. A green light should appear at the base of the screen. If you intend to log into the network, perform Step 6 and 7. Otherwise, wait until Windows is loaded and your desktop icons appear and go to Step 8. Occasionally, a black window labeled "C1eanAV" will remain on your desktop. This is a GIS process that only runs when you are connected to the network. If the black window remains on your desktop, click on the "X" in the upper right hand corner of the box and it will close. 6. If your wireless card has been inserted correctly you can see two lights flickering on the card and a red Novell login box will be displayed on your screen. 7. Type your login name into the box labeled "Username". Press the Tab key, or move your cursor to the box labeled "Password". Type in your password. Initially, your password will be five X's (XXXXX). Press Enter or click OK. Once you have logged in successfully, that login name will remain in the dialog box, so you need only to enter your password. 8. The CD/DVD drive is located on the right side of the laptop. Open the CD/DVD carrier by pushing & releasing the small rectangular pushbutton on the face of the CD/DVD. The CD/DVD amber light should blink and the carrier should pop out after a few seconds. If it does not, repeat this step. 9. Pull the CD/DVD carrier out far enough to easily insert a CD. 10. Mount the Council Agenda CD supplied by Cathy Wheatley by placing it on the CD/DVD carrier and pressing down so the center hole clicks over the center post. To avoid possible problems, it is wise to support the CD/DVD carrier with your other hand so the pressing down of the CD does not cause undue stress on the carrier. Gently press the carrier in to the closed position. Never force the carrier in. i 11. Double-click the icon on the desktop labeled "View Agenda from CDROM". This will display a list of agendas that are on the CD. Note: Your laptop will often turn off the screen to conserve power. If the screen is black, swipe your finger across the TouchPad or press the Space bar. This should "wake up" the laptop. 12. Move the cursor to the agenda you wish to work with and double- click on it. Acrobat will start up and display that agenda. 13. When you are done with Acrobat and the agenda, you have two options. (1) If you made no notes or changes that you want saved, simply click the "X" in the upper right-hand corner and Acrobat will close out. (2) If you made changes and yqu want to save your annotations, click "File, Save As" and Acrobat will save the agenda on your hard drive with all the changes and notes. The next time you wish to access this copy of the agenda with your embedded notes, click on the icon labeled "View Agendas on Hard Drive". This will display the icons for each agenda you have saved. 14. If you are done working on your laptop, either (A) Click `Start, Shutdown, Shutdown' and wait until the laptops shuts off. Occasionally, the laptop may freeze in the "Windows is shutting down" window. If this occurs, slide the On/Off switch to the rear and hold it there for 6 seconds; Or, (B) Double-click on the icon labeled "Shutdown Windows" and your laptop will shutdown. 15. It is a good idea to recharge your battery after using your laptop on battery power. This way you will be sure the battery is fully charged the next time you use the laptop. An hour or so of charging should do it. AGENDA ITEM # fYl2e -0c FOR AGENDA OF June 12, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Summer electric supply discussion with PGE PREPARED BY: Ed Weiner DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Review of a recent meeting with Portland General Electric representatives regarding summer electric supply STAFF RECOMMENDATION N/A INFORMATION SUMMARY I recently met with Portland General Electric representatives to discuss the current status of summer electrical supply. PGE bought power early and conservatively for 2001 and 2002 to ensure reliable service for customers. Barring extreme weather or the shutdown of generation plants within the region, PGE believes that they will have a sufficient supply to carry us through this period. However, like the water utility, they have a proposed curtailment plan. The goal of this plan is to accomplish curtailment minimizing adverse impacts from curtailment, complying with existing State laws and regulations and providing for smooth efficient and effective curtailment administration OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Issues in Perspective, PGE Power Supply Spring/Summer 2001 FISCAL NOTES N/A V \ ~ P GE PGE Power Supply • Spring-Summer 2001 Contact Kregg Arntson, Corporate Communications (503) 464-7695 The region's surplus of energy has dwindled. The robust economy and population growth has pushed,demand for electricity up at a time when there has been no concurrent increase in energy supplies. Due to low prices over the past several years and uncertainties created by the restructuring of the electric industry, many power companies have not been making investments in new large-scale power plants. Efforts to protect endangered fish species, which PGE strongly supports, have restricted some water flows to hydroelectric plants. This situation extends throughout the West and much of the nation, not just the Northwest. Does PGE have enough In the utility business, we routinely develop contingency plans for responding to power through this unusual circumstances. PGE has planned ahead and purchased power to meet the summer? needs of our customers for the next several years. However, low water conditions, high summer energy use in California, combined with other unexpected factors like a major equipment breakdown in the West, could create a shortage. About half of PGE's power is generated by our own plants, the other half is purchased on the wholesale market. Most of that is purchased well in advance to assure a reliable supply, based on what we expect the weather to be, plus an extra cushion. Keep in mind that PGE's supply comes from many sources throughout the region and can be impacted by factors outside of our control. We can't guarantee there won't be a shortage, but we're prepared to take the necessary steps to serve our customers with adequate levels of power. What immediate steps PGE is prepared to take the necessary steps to have adequate supply for our is PGE taking to avert customers. We can increase our power purchases several days in advance of a an emergency? possible shortage. Though this can be expensive for the company, it is a viable option for serving our customers' power needs. PGE is in the process of adding small generating facilities for additional capacity during peak demand times. We also are making sure generating plants are ready to operate to capacity and are encouraging some commercial/ industrial customers to reduce electricity use through PGE's Demand Buyback program. How does PGE's PGE was among the first utilities in Oregon to launch this innovative and very Demand Buyback successful program to reduce commercial /industrial electric consumption at program help reduce times of high demand. When supply gets tight, wholesale power prices start to demand? rise. When those prices hit predetermined target levels, we ask large industrial users to voluntarily cut back consumption. (One very large industrial plant can use as much power in one hour as 50 typical residences use in a month.) In exchange, PGE pays them for the power they save. It's a triple win. The cooperating companies are compensated, PGE gets the power at a lower price, and the region's power demand is reduced. Since its inception in July 2000, PGE has achieved up to 150 megawatts in load reductions. Power Supply Spring-Summer 2001 Page 2 of 4 How is PGE working PGE is represented on the Regional Emergency Response Team, which has created with others in the a plan for issuing early warnings of approaching situations, such as severe cold region on this issue? fronts or major generation plant or transmission outages. It is designed to give the region's energy entities time to take steps to avert significant problems. The plan would be implemented if the region faces the potential for shortages because no energy is available at any price. Once a regional warning is issued, PGE would work in collaboration with regional planners and operators to employ a number of energy management tools, such as increasing generation, maximizing energy imports and reducing demand. Longer-term, are more Yes. Four new power plants are under construction in Oregon and could be generating plants being online in a couple of years. At least seven others have development permits. One built? of those seven has begun construction at PGE's Coyote Springs site in Boardman, Ore. While PGE will operate the 280-megawatt gas turbine plant, Avista Corp. of Spokane owns it and will market the power. PGE recently filed for permits to build a 650 megawatt natural gas-fired plant near Clatskanie which, if approved, would be larger than any of PGE's current power plants with a capacity to produce as much power as all eight of PGE's hydroelectric power plants combined. Until those plants are Yes. There are many mid-term opportunities to increase the power supply. PGE built, is PGE doing any- is a leading purchaser of renewable wind power, buying the entire 24.9 megawatts thing else about supply? of output from the Vansycle Ridge wind project near Pendleton, Ore. We're also looking at new opportunities to develop or purchase renewable power in the future. Several biomass projects are being developed that could generate up to 4 megawatts of power by converting manure into methane gas. To boost power production during peak derv :end times, PGE is installing a new 24.9 megawatt generating unit at our existing Beaver Plant that will be online by the end of this summer. Additionally, major businesses and institutions often have their own backup generators, whir usually sit idle, waiting for a power outage. PGE has created a way to lint; ti:ese generators to the power grid. This distributed generation could become an important supply of peak demand power in the months ahead. PGE will prudently manage its power supply to meet customer needs, and customers can help immensely by carefully using electricity throughout the year. j' What can customers do The best solution to avoid power supply problems in the Northwest is to reduce to help? the amount of energy we consume and invest in lasting energy saving measures that will pay off well into the future. At PGE, we look at energy efficiency as an ongoing investment in programs that reduce energy demand over the long-term. That's why we've been a leader in developing energy efficiency o Power Supply Spring-Summer 2001 Page 3 of 4 programs - ranging from free home energy evaluations to rebates to extensive energy efficiency information on PGE's Web site - that help customers save money and increase comfort. There may be times when the region experiences the threat of a power shortage and issues a short-term warning. In this situation, the region's energy community may ask customers to pay extra attention to managing electrical load and reducing demand at peak usage hours. PGE would work with commercial and industrial customers to manage load through the Demand Buyback program. Residential customers would be asked to reduce energy consumption between the peak hours of 6 to 10 a.m. and between 4 and 8 p.m. Easy steps customers can take to reduce energy demand are: ® Manage thermostat temperatures carefully. ® Avoid using large electrical appliances like dishwashers and washing machines during peak morning and early evening periods. ® Turn off all unnecessary electrical equipment like computers, copiers and lights when not in use. ® Set lights on timers or turn them on after 8 p.m. Avoid leaving lights on all night. ® Ease electric water heating by taking shorter showers, using low-flow showerheads and conserving hot water through other measures. Residential and business customers can get more money saving tips by visiting http://wivw.PortlandGeneral.com, or by calling the PGE Energy Experts at 800-722-9287. Are blackouts possible? PGE is doing everything we can to ensure our customers will have adequate electricity supplies this summer. Our current power forecasting data indicates we have both enough power production capacity at our own generation facilities and enough forward wholesale power purchases to cover our customers' needs under currently anticipated circumstances this summer. Blackouts would be an extraordinary occurrence, but the possibility for outages always exists. Given the tight power supply scenario in the Northwest, unexpected plant outages, transmission system failures, unseasonably warm periods, or drastic drops in hydro supplies this summer could put any or all Northwest utilities at risk for outages. But the chief difference this summer could be that if utilities experience a higher than expected demand, there may not be adequate power on the wholesale "spot market" to cover any shortfalls. If other utilities encounter shortfalls this summer and fail to properly manage any related supply problems, their actions could impact the region - including PGE customers. That's because our power grid is interconnected with the rest of the Northwest, and we are not immune to power supply problems caused by other utilities or power suppliers. Power Supply Spring-Summer 2001 Page 4of 4 If there is no power available on the market at any price or one of PGE's suppliers is not able to deliver, PGE is prepared to curtail power on a rotating basis. This would involve shutting down groups of major feeder lines for half-hour periods to meet the load levels required to meet electrical standards. These steps would be necessary to ensure that all customers have access to electricity for the majority of the day. For public safety reasons, power lines serving emergency services, hospitals, broadcast media, sewer and water lines, and downtown Portland and Salem would remain on during such an event. Does "shortage" mean No. Shortage means that at a given moment, demand for power exceeds the supply blackouts? of power. There are a number of measures that utilities and customers can take to minimize the impact of a power shortage. The region has vast capabilities to bring power in through high-voltage transmission lines that extend north, south and east. Power companies would only start rotating curtailments if there was insufficient generation or transmission capability and voluntary cutbacks failed. What's the environmental To avoid an emergency, hydropower producers in the region may temporarily impact of this situation? draw down reservoirs beyond desired levels for fish passage. Thermal power producers could ask for a temporary increase to burn more fuel, which could increase emissions into the atmosphere. Low water conditions in the Northwest are not expected to alter our operations in terms of choosing between generating power and protecting fish. PGE will maintain minimum water flows through our hydro projects to protect fish and wildlife habitat, as mandated by the Federal Energy Regulatory Commission (FERC), and is not seeking any changes to our FERC licenses or fisheries obligations. In other words PGE will continue with its normal operations that provide fish protection. However, less water flowing through the river system this year will result in less power generated at PGE's hydro facilities. Based on forecasted conditions, we have planned ahead and purchased adequate power to meet the needs of our customers. rev. 4117M Q45.S~a~'L. JUS N w rOREGONOP-UBLIC M NEALiN ASSOC IATION Affik kftICAN PUBLIC HEALTH ASSOCIATION 619 SW 11th Ave. Room 250, Portland OR 97205 (503) 890-4925 June 1, 2001 Mr. Craig Prosser Finance Director City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Dear Mr. Prosser: The first annual Community Health Worker Appreciation Day will be held on July 12, 2001. 1 am requesting a financial contribution from the City of Tigard to help support this event. Community Health Workers (CHWs) are community members who participate in training so that they,can promote health in their communities. They act as a bridge between the health care system and people in the community. They provide crucial health information, social support, advocacy and referrals. CHWs work in the Tigard area through the Tualatin Valley Services Teen Parent Program and Community Action Organization Opening Doors prenatal outreach program as well as other programs. Demonstrated outcomes of CHW programs include increased access to preventive care, more appropriate utilization of the health care system, and improved compliance with prescribed care. In order to educate the public about this emerging health profession, we are establishing a day to celebrate CHWs and the work that they do. It will include entertainment, lunch, and awards for notable CHWs and programs. Your contribution will assist us in making this a memorable celebration. Your donation to OPHA is tax deductible and will be publicly recognized in the following ways: 0 Event publications 0 Signage at the event 0 Live "thank you" from the podium at the event A coalition of public and private non-profit organizations are working to make this event a success. Joan Brown will be calling you soon to follow up on this request for financial assistance. Sincerely, WChair Community Health Promotion and Education Section V 1 s to; s f~9P~~a Tigard High Leadership 9000 SW Durham Road • Tigard • Oregon • 97224 (503) 431-5518 • FAX (503) 431-44 10 - http://ths.ttsd.kl2.or.uOeadership/home.htmi Advisor JudyEdti Student Envoy Report "Without change, something sleeps inside us, and seldom awakens. The sleeper must awaken. " President - - Prank Herbert Angela Davidlan Tigard City Council - June 12, 2001 Rice-president 3em a Pickens Old Business Activities Cathy Maclariello May 3 - Leadership Parent Night May 4 - Cinco de Mayo Celebration Secretary May 5-7 - Leadership Beach Retreat Annie Man May 7-14 - IB Exams May 14-17 - Art Show May 19 - Benefest concert fundraiser for Romelio Salas, $1,500 donated Treasurer May 22 - Leadership Awards Night 7ordan Turner May 22-28 - THS Destination Imagination team at global finals, 18'h place May 24-27 - Choir on tour in San Francisco Human Relations May 30 - Spring Sports Awards Andrea Simmons June 1 - "The Den" ICC club dance, $1,000 made June 1 - Academic Pep Assembly Assemblies Byn Asher New Business Spirit Tram Nguyen Graduation Graduation Graduation Graduation Graduation Graduation Graduation May 30 - Elementary Teacher Breakfast 7:00 am publicity June 4 - Senior Assembly 9:20 am 3eanle Nguyen June 4 - Senior Awards Night 7:00 pm June 6 - Baccalaureate 7:00 pm June 7 - Seniors' Final Day Envoy June 8 - Senior Breakfast 8:00 am Runs Rutledge June 8 - Graduation Rehearsal 10:00 am June 8 - Graduation 7:30 pm June 8 - All Night Graduation Party All Night June 10-16 - Speech at Nationals June 15 - Last Day of School June 17-23 - Boys and Girls State 2001 @ U of O "Striving For the Best Inspires Excellence" THS Leadership '00 - '01 Mission Statement k ` ;,~a Mona AGENDA ITEM NO. 2 - VISITOR'S AGENDA DATE : June 12, 2001 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED ivsss Sw H16HLAND P`?, Y- 7 -a N 1,16c e~ Dr• a K u ✓1 -f' V 5 to CPO /If ':4 6,711, ov, LL G -,,;g So r1 ~f5~j _S•~ ,P~ENToUGl~O 1~~ -Z~`~ G`E/V',V ~,-ERs o IX770 6V 4F 5-4/4-L-D 'D /yI/'c /I a c /Lf,'/ o x,99 i1-o77G fW hjG'r ~4'zz~ VISITOR'S AGENDA Page 1 a AGENDA ITEM # FOR AGENDA OF June 12, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Acknowledge 20 Years of Excellent Legal Services Rendered by the Ramis Crew Corrigan and Bachrach Law Office C,,'nn PREPARED BY: C. Wheatley DEPT HEAD OK LiVV'~ ` ~V'~ yV CITY MGR OK 63 t 1 WW ISSUE BEFORE THE COUNCIL Should the Council adopt the proposed resolution to acknowledge 20 years of excellent legal services rendered by the Ramis, Crew, Corrigan and Bachrach law office? STAFF RECOMMENDATION Adopt the proposed resolution. INFORMATION SUMMARY City of Tigard records confirm that the Ramis, Crew, Corrigan & Bachrach law offices began services to the City of Tigard 20 years ago in June 1981. City of Tigard employees are recognized at milestone anniversaries of years of service and this is an opportunity for the Tigard City Council to express its appreciation to the law firm. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY ATTACHMENT LIST FISCAL NOTES I:IADMICITY COUNCILICOUNCIL AGENDA ITEM SUMMARIES\RAMIS ACKNOWLEDGE.DOC CITY OF TIGARD, OREGON RESOLUTION NO. 01- A RESOLUTION OF THE TIGARD CITY COUNCIL ACKNOWLEDGING 20 YEARS OF EXCELLENT LEGAL SERVICES RENDERED BY THE RAMIS, CREW, CORRIGAN & BACHRACH LAW OFFICE WHEREAS, City of Tigard records confirm that the Ramis, Crew, Corrigan & Bachrach law office began service to the City of Tigard in June 1981; and WHEREAS, the efficiency and order with which government carries out its public functions depends strongly upon the advice given by its legal counsel; and WHEREAS, such legal advice must be tempered with the need to allow the Council to make policy decisions within the bounds created by current case law; and WHEREAS, as the law firm begins its 21s` year serving the citizens and officials of the City of Tigard, it is appropriate to recognize the contributions of its dedicated legal counsel. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The law firm of Ramis, Crew, Corrigan & Bachrach is hereby commended for its fine efforts to guide the elected and appointed officials of the City of Tigard. SECTION 2: The City of Tigard wishes continued success and prosperity to the staff members of the Ramis, Crew, Corrigan and Bachrach law office. PASSED: This day of 2001. Mayor - City of Tigard ATTEST: City Recorder -City of Tigard OADWRESOLUTIOWACKNOWLEDGE RAMIS ET ALMOC RESOLUTION NO.01-_ Page 1 AGENDA ITEM # a FOR AGENDA OF June 12, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Pause for Pledge of Allegiance and National -Flag Day. June 14, 2001 PREPARED BY: C. Wheatley _DEPT HEAD OK e LVAV%4Y MGR OK ISSUE BEFORE, THE COUNCIL Information presented to the City Council about National "Pause for Pledge of Allegiance" on Flag Day, June 14, 2001. STAFF RECOMMENDATION N/A - Information only. INFORMATION SUMMARY June 14, 2001, marks the 224th birthday of the U.S. Flag. In 1777, the Continental Congress adopted the Stars and Stripes pattern for the national flag. This would follow almost one year after the Declaration of Independence and more than a decade before the U.S. Constitution was finalized. Flag Day was first celebrated in 1877, the centennial of the U.S. flag's existence. After that many citizens and organizations advocated the adoption of a national day of commemoration for the U.S. Flag. It was not until 1949, that President Harry Truman signed legislation making Flag Day a day of national observance. The Pause for Pledge of Allegiance ceremony was conceived by the National Flag Day Foundation. Attached is a proclamation wherein Mayor Griffith declares Flag Day on June 14, 2001, and urges City of Tigard citizens to pause at 4 p.m. on that day for the 22nd annual Pause for the Pledge. At that time Americans across the country will recite the Pledge of Allegiance to our flag and nation. A small ceremony will be held beginning at 3:45 p.m. on June 14, 2001, at City Hall at the flagpoles with assistance from members of American Legion Post 158. OTHER ALTERNATIVES CONSIDERED N/A 4 VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A a ATTACHMENT LIST Copy of the draft proclamation. 3 a FISCAL NOTES N/A \\TIG333\USRV)EPTS%ADMICITY COUNCILICOUNCIL AGENDA ITEM SUMMARIES\FLAG DAY - JUNE 14, 2001.DOC viC> ~it31111i1'•••o1.vt~ IUIi "s•'%j' lii• •i`. a'N~i(4inr3.~141.. l .i r 1~,'y4 r. 1 •i tiy~~r r.. 4r~,/~A. ~ t Y Upbc_S *t`~-`fi;'' y~, ~:t'_ •'cs=e.. cr_..~~/~ 6 ~ ~t iiu "i a fii~~4 iii•'4:-•s' O ~Y'~ ~ ,n„i~i. '~.N'!~I ~.t~~. .>t\~ !•~1~•~~ ~'~!~I,.• ,sal' z ~~~',j~J(5r 1.a~~.• b !~~d 'Fig. i r' rp''1'i J.s I PRO"CLAMA "Iwo 1 National Flag Day ' s. WHEREAS, by Act of the Congress of the United States dated June 14, 1777, the first official flag of the United States was adopted; and WHEREAS, by Act of Congress dated August 3, 1949, June 14 of each year was designated Inf.1. 'National Flag Day',t and f~. WHEREAS, the Congress has requested the President to issue annually a proclamation 4y41/ designating the week in which June 14 occurs as National Flag Week; and e???ii WHEREAS, on December 8, 1982, the National Flag Day Foundation was chartered to t. conduct educational programs and to encourage all Americans to PAUSE FOR THE PLEDGE of Allegiance as part of National Flag Day ceremonies; and ,q~ WHEREAS, the 'Pause for the Pledge of Allegiance" is an opportunity for Americans i / everywhere to celebrate our blessings, and to affirm our beliefs and aspirations; and =t. WHEREAS, Flag Day celebrates our nations symbol of unity, a democracy in a republic, and WIL % .^;E;iiu v stands for our country's devotion to freedom, to the rule of all, and to equal rights for all. f°= S • i:. pper~..,~. rn."•... - NOW THEREFORE BE IT RESOLVED THAT 1, Mayor James Griffith of the City of Tigard, Oregon, do hereby proclaim June 14, 2001 as I Flag Day 's~~pliM,y; in the City of Tigard, Oregon and urge all our citizens of Tigard to pause at 4:00 p.m. on this i!?;z_ date for the 22' annual PAUSE FOR THE PLEDGE and recite with all Americans the Pledge hc' - of Allegiance to our Flag and Nation. tt ,w:1# Dated this day of , 2001. have hereunto set my hand and caused the Seal of the City of IN WITNESS WHEREOF, I Tigard to be affixed. `James Griffith, Mayor City of Tigard Attest: Vq ;iY•_ City Recorder t ~~j.^[ss•n ~~y E~ t► °r.""• ~f tf~ i~r •~~r <t i}f,v' „~„;st • ,;~st: f` 2 Ti: ( ~ n;n 'S1111t~~ J y.,~iytlllty' -c t~l~'~~.`a4t s ; Iv ,nom ` sl: ti r 4• U„Un . q.~n \•ftA..~+' - ayZ'11?,..• p, ;UN r' B . 4117vf, T77/1VI~'tMrytlfC• c ~ ryi~ . ~.~,r`'l~r.:%/t. Bp;:Qrti i t~•.r o etc. ~ .r C Isi.;~;. f - s ?h :.3?s;"• p ~~y,ir ~ t.s, II C,r, r~ AGENDA ITEM # J• a FOR AGENDA OF June 12, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Acknowledge and Commend Russ Rutledge for his Efforts as the Tigard High School Student Envoy to the Ci of Ti ti PREPARED BY C. Wheatley DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Should the Council acknowledge and commend Russ Rutledge for his efforts as the Tigard High School Student Envoy to the City of Tigard? STAFF RECOMMENDATION Adopt the proposed resolution. INFORMATION SUMMARY Mr. Russ Rutledge of the Tigard High School has served as the School Envoy to the City of Tigard for the past school year. Mr. Rutledge has given the City council timely and informative updates about student activities. Many of these activities included students' efforts to help fellow students, faculty, and community members in need. Mr. Rutledge's reports have given the community a glimpse of the positive activities by students. At the Council meeting of May 15, 2001, Mr. Rutledge introduced next year's Tigard High School Student Envoy, Mr. Nathan Leamy. This is an opportunity for the Council to acknowledge Mr. Rutledge for his exemplary service and to wish him health, success, and prosperity upon his graduation from Tigard High School and embarking upon his college career. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Two target areas benefit from the Student Envoy Program: 1. Community Character & Quality of Life Communication Goal: Citizen involvement opportunities will be maximized by providing educational programs on process, assuring accessibility to information in a variety of formats, providing opportunities for input on community issues and establishing and maintaining a program of effective two-way communication. 2. Schools & Education Two-Way Communication Goal: School district ensures effective two-way communication to the entire community by regularly providing information about school-related issues. ATTACHMENT LIST 1. Proposed Resolution FISCAL NOTES N/A I:\ADM\CITY COUNCIL\COUNCIL AGENDA ITEM SUMMARIES\RUTLEDGE.DOC r ' CITY OF TIGARD, OREGON RESOLUTION NO. 01- A RESOLUTION ACKNOWLEDGING AND COMMENDING RUSS RUTLEDGE FOR HIS EFFORTS AS THE STUDENT ENVOY TO THE CITY OF TIGARD FROM TIGARD HIGH SCHOOL WHEREAS, City of Tigard elected and appointed officials have benefited from Tigard High School Student Envoy Russ Rutledge's regular updates about student activities; and WHEREAS, Russ Rutledge's updates have been timely, informative, and have presented to the community a glimpse of the positive activities going on at Tigard High School; and WHEREAS, Tigard High School student leaders are to be highly praised for the work they do and the message they convey to make others aware when fellow students, faculty, or community members are in need; and WHEREAS, Russ Rutledge has set a fine example for future Student Envoy representatives to the City of Tigard. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The City of Tigard extends to Russ Rutledge an expression of appreciation for his exemplary service as Tigard High School Student Envoy. SECTION 2: The City of Tigard extends to Russ Rutledge its best wishes for good health, success, and prosperity upon his graduation from Tigard High School and embarking upon his college career. PASSED: This day of 2001. Mayor - City of Tigard ATTEST: City Recorder - City of Tigard 1:%D WRESOLUTIONS\RUTLEDGE.DOC RESOLUTION NO.01-_ Page 1 AGENDA ITEM # 44 a FOR AGENDA OF June 12. 2001 MEMORANDUM CITY OF TIGARD, OREGON TO: City Council FROM: Bill Monahan DATE: June 1, 2001 SUBJECT: COUNCIL CALENDAR, June - August -July 2001 Regularly scheduled Council meetings are marked with an asterisk If generally OK, we can proceed and make specific adjustments in the Monthly Council Calendars. June * 12 Tues Council Meeting - 6:30 p.m. Study Meeting - Business Meeting * 19 Tues Council Workshop Meeting - 6:30 p.m. * 26 Tues Council Meeting - 6:30 p.m. Study Meeting - Business Meeting July 4 Wed City Offices Closed - Independence Day *10 Tues Council Meeting - 6:30 p.m. Study Meeting - Business Meeting *17 Tues Council Workshop Meeting - 6:30 p.m. * 24 Tues Council Meeting- 6:30 p.m. Study Meeting - Business Meeting August * 14 Tues Council Meeting - 6:30 p.m. Study Meeting - Business Meeting * 21 Tues Council Workshop Meeting - 6:30 p.m. * 28 Tues Council Meeting - 6:30 p.m. Study Meeting - Business Meeting iAadm\cathy\cound1\ccca1.doc a u LEGIBILITY STRIP Tigard City Council Tentative Agenda 7110101 - Business TV -Greeter 6126101 - Business TV Ed -Greeter 6119101 - Workshop Due: 6127101 @ Noon Due: 6113101 Noon Study Session Due: 616101 Noon Study Session Councilor MOORE PauUCatfi - 30 ' Not Present Workshop Topics paperiess Packet Training - Update from New Tigard Libra Construction Law Enforcement - Consolidation Issues Info. Committee - Margaret - 45 min on - min. ROW & Sidewalk Responsibility - Dick B & John Roy - 30 min TMC Update - Revisions to the Noise Ordinance - CookPark Expansion Phase I - LCRB - John R Consent Agenda im - anagemen - - an y p aeon n- e - ►m - min. Appoint Budet Committee & Libra Boar Update on Annexation - Jim -15 min. Members - RES - Susan K. Follow-Up - Strategic Planning Business Meeting Board Introduce Budget Committee & Library Appointees - Susan K. Meeting with Ryan Deckert & Max Williams - Cathy-Busts Meeting 1 hour - (7:30) TMC Update - City council 2.44 - Cath -10 min. Vacation of a Portion of SW 67tah Ave at min ton p ae- - raig- u am 'uany - TMC U date -Recorder 2.56 - Cathy -10 min. CD 10 min TMC Update - Ci Attorney 2.60 - Cath - Julia H & Jim H - 30 min W TMC Update -Title 1 - Cath & Tim -10 in TMC Update - Liquor License App Process - c I" . TMC Update - Finance Officer -ORD - Craig & Ron - 10 min Z Sandy - 5 min - Sale of Surplus Property (flute Property) - PH - Ed W -10 min 6 Korean War Activity - Susan RES - p OEDD Cook Park Funding AP lication - Craig & Ed -10 min Amend TMC - Procedure to sell substandard surplus ppty -Craig- 5 minutes I:Iadmlgreerltentaty ag/year99-(0)s 5131101 z Tigard City Council Tentative Agenda 7117101 - Workshop 7124101 - Business TV -Greeter 8114101 - Business TV -Greeter Due: 7/4101 Noon Due: 7111/01 Noon Due: 8/1/01 Noon Workshop Topics Study Session Study Session TMC Update - Initiative, 1.12 - Cathy -15 min. * Councilor MOORE Not Present Consent Agenda Consent Agenda Council Goal Update Business Meeting Business Meeting Vision Update - Loreen M - 20 min TMC Update - Public Libra - Ma aret - 5 min solid Waste Rate ius men - - TMC Update - Exclusion from TPL - Margaret & Tom 1- 45 min Ron -10 min. TMC Update - Municipal Court - ORD - Nadine TMC Update - Purposes for Parking Prohibitions - 10 min Ron -10 min. PGE Presentation - Karen Lee - Craig - 30 min TPOA Contract - Sand (placeholder) I:/adm/greer/tentatv ag/yearS9-0.xls 5/31/01 AGENDA ITEM # FOR AGENDA OF 6/12/01 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Co nt A enda - Burnham Street Pro a Lease wW U" CITY MGR OK _ m 6 PREPARED BY: Loreen Mill t(LaN DEPT HEAD. OK ISSUE BEFORE THE COUNCIL Should the City extend the lease for 9020 SW Burnham Street for one more year to Community Partners for Affordable Housing (CPAH) and Community Action Organization (CAO)? STAFF RECOMMENDATION Approve a 1 year lease for 9020 SW Burham Street and authorize the City Manager to sign. INFORMATION SUMMARY The City owns a building at the corner of Burnham Street & Ash Avenue. This location was leased to Interfaith Outreach Services for several years. On 7/1/99, CPAH & CAD began leasing the property on a year-to-year basis. Historically, the City Council has determined that this building should be available for community non-profit organizations until the City has need for the property iur other purposes. The lease document requirements have not changed from last year. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Leasing this property is directly supporting one of the Growth & Growth Management goals in the Tigard Beyond Tomorro►v community vision. The goal states: "Partnerships for advocacy for development of additional units and preservation of affordable housing are encouraged and supported by the City and the community." This section also speaks to the needs of the homless population in Tigard. ATTACHMENT LIST ➢ Lease agreement between CPAH/CAO and City of Tigard for 7/1/01 through 6/30/02. FISCAL NOTES Revenue from the lease will be $1.00 for the fiscal year. Expenses for property maintenance are nil since the lease requires most maintenance to be provided by lessees. MIA LEASE 7 LEASE is made and entered into this j~ day of June, 2001, by and between the City of Tigard, an Oregon municipal corporation, hereinafter called City, and Community Action Organization and Community Partners for Affordable Housing, Inc., private, non-profit Oregon corporations, hereinafter called Lessee. WITNESSETH: In consideration of the covenants, agreements and stipulations herein contained on the part of Lessee to be paid, kept and faithfully performed, City does hereby lease to Lessee and Lessee hereby leases from the City the premises, including all improvements located thereon, as is, situated in the City of Tigard, County of Washington and State of Oregon, known and described as 9020 SW Burnham Street, Tigard, Oregon, except for the parking lot area surrounded by cdnt6ia-wire-topped fencing. The term of this Lease shall be for a period commencing the 1st day of July, 2001, and ending at midnight on the 30th day of June, 2002, at and for a rental of $1.00 for the whole of the said term payable in lawful money of the United States at the Tigard City Hall, 13125 SW Hall Boulevard, City of Tigard, State of Oregon 97223, at some time prior to June 30, 2001. In consideration of the above, each party hereto does hereby covenant and agree as follows: LESSEE'S ACCEPTANCE OF LEASE. Lessee accepts said letting and agrees to pay to the order of City the rental stated above for the full term of this lease, in the manner aforesaid. USE OF PREMISES. Lessee shall use said premises for the following use of social service programs to needy individuals and families. Said use includes operations of offices. Other programs at the site may be initiated provided Lessee obtains proper land use and other approvals as may be required prior to initiating operations of said programs. Lessee will not make any unlawful, improper or offensive use of the premises; nor suffer, strip or waste thereof. Lessee will not permit anything to be done upon or about said premises in any way tending to create a nuisance, be that at common law or by ordinance or by statute. Lessee will not allow the premises at any time to fall into such a state of disrepair or disorder so as to increase the fire hazard thereon; nor install any power machinery on said premises except under the supervision and with written consent of City. Lessee shall not store gasoline or other highly combustible materials on said premises at any time nor use said premises in such a way or for such purposes that the fire insurance rate is thereby increased or that would prevent City from taking ^d-• .,rage of reduced premium rates for long term fire insurance policies. essee shall comply, at Lessee's own expense, with all laws and regulations of any munici ~I, county, state, federal or other public authority respecting the use of said premises. Loreen\;ADOMLEASES12001-9020 Bumham lease.doc Page 1 of 9 Lessee shall regularly occupy and use the premises for the conduct of Lessee's business, and shall not abandon or vacate the premises for more than ten (10) days without written approval of city. l1TI LITIES/MAI NTENANCE. Lessee shall pay for all heat, light, water, sewerage and storm drainage fees, power, sanitary services, and other services or utilities used in the above premises during the term of this lease. Lessee shall be responsible for janitorial and regular maintenance of the building. TAxEs. Lessee agrees to pay all taxes and assessments which during the term of the Lease may become due, become a lien or which may be levied by the state, county, city, or any other tax- levying body upon the premises. Furthermore, Lessee agrees to pay all taxes and assessments on any taxable interest obtained by Lessee through this Agreement or on any taxable possessory interest, which Lessee may have in or to the premises by reason of its occupancy. Furthermore, Lessee agrees to pay all taxes on all taxable property, real or personal, owned by it in or about the premises. Upon making such payments, Lessee shall give the City a copy of the receipts and vouchers showing payment. Lessee understands that City property is exempt from property taxation until leased to a taxable entity. In the event that the term of the Lease extends beyond June 30 of any year, Lessee shall be responsible for payment of all property taxes for the entire tax year without proration, or, in the event of any change in property tax law, for any taxes due under such law. With respect to assessments for public improvements which are or may be payable in Bancroft installments, Lessee shall be required to pay only those installments which become due during the term of the Lease or this Amendment. REPAIRS AND IMPROVEMENTS. City shall not be required to make any repairs, alterations, additions or improvements to or upon said premises during the term of this lease, except those hereinafter specifically provided for. Lessee hereby agrees to maintain and keep said premises (including all interior and exterior doors, heating, ventilating and cooling systems, interior wiring, plumbing and drain pipes to sewers or septic tank), in good order and repair during the entire term of this lease at Lessee's own cost and expense, and to replace all glass which may be broken or damaged during the term hereof and the windows and doors of said premises with glass of as good or better quality as those now in use. Lessee further agrees they will make no alteration, addition or improvements to or upon said premises without the prior written consent of the City. City agrees to maintain the exterior walls, roof, gutters, downspouts and foundations of the building and the sidewalks thereabouts. It is understood and agreed that City reserves to itself (and to at any and all times shall have) the right to alter, repair or improve said premises, or to add thereto and for that purpose at any time may erect scaffolding and all other necessary structures about and upon the premises, and City and City's representatives, contractors and their respective employees and agents for that purpose may enter in or about the said premises with such materials as may be necessary, and Lessee waives any claim to damages resulting therefrom. LoreenlHADOMLEASEM2001-9020 Sumham lease.doc Page 2 of 9 CITY'S RIGHT OF ENTRY. It shall be lawful for City, its agents and representatives, at any reasonable time to enter into or upon the premises for the purpose of examining into the condition and use. TERMINATION OF LEASE. At any time during the term of this lease, City may, through its City Manager, or designee, upon thirty (30) days written notice to Lessee, terminate the lease and require that Lessee vacate the premises. This termination of lease will be at the discretion of the City should it be determined that the facility is needed for the location of a City function, including storage, or for any or all other reasons. Termination For Use Of Property Other Than That Directly Permitted In Lease: If at any time during the term of this lease Lessee uses the premises for other than the intended purposes set out in paragraph (2) above, City may, through its City Manager, or designee, upon ten (10) days written notice to Lessee, terminate the lease and require that Lessee vacate the premises. Lessee shall have the right to appeal any adverse decision by the City Manager to the City Council by filing a written request with the City Recorder, describing with particularity the decision of the City Manager from which Lessee appeals. The decision of the Council, as determined by a majority of the members voting, shall be final. LIENS. Lessee will not permit any lien of any kind, type or description to be placed or imposed upon the building in which said leased premises are situated, or any part thereof, or the real estate on which it stands. ICE, SNOW. DEBRIS. Lessee shall at all times keep the sidewalks in front of the premises free and clear of ice, snow, rubbish, debris and obstruction, and will not permit rubbish, debris, ice or snow to accumulate on the roof of the building so as to stop up or obstruct gutters or down spouts or cause damage to said roof, and will save harmless, indemnify, and protect the City against any and all injury whether to the City, its Council members, employees or agents, or to City's property or to any other third person or property caused by Lessee's fault in that regard. OVERLOADING OF FLOORS. Lessee will not overload the floors of said premises in such a way as to cause any undue or serious stress or strain upon the building, and City shall have the right, at any time, to call upon any competent engineer or architect whom City may choose, to decide whether or not the floors of said premises are being properly used. The decision of said engineer or architect shall be final and binding upon Lessee; and in the event that the engineer or architect decides that the stress or strain is such as to imperil said building in whole or in part, Lessee agrees to immediately relieve said stress or strain in a manner satisfactory to City. Loreen\H:\DOCS\LEASES\2001-9020 Bumham lease.doc Page 3 of9 NO USE OF HAZARDOUS SUBSTANCES. No handling, storage, generation, creation, disposal, transportation or discharge of any Hazardous Substances shall be permitted on or about the premises by Lessee, its employees, agents, customers or contractors. This restriction does not apply to ordinary office and janitorial supplies available over the counter for common use by members of the general public. Nor shall this prohibition apply to substances fully contained inside of motor vehicles if they are used in accordance with all applicable legal requirements. As used in this section, "Hazardous Substances" shall mean any substance, material or product defined or designated as hazardous, toxic, radioactive, dangerous or regulated wastes by any federal, state or local regulatory agency. SIGNS. Lessee may alter the existing free-standing sign structure upon receipt of a sign permit from the City of Tigard, but shall not, without written prior written consent of the City, use the outside walls of said premises, or allow signs or devices of any kind to be attached thereto or suspended therefrom. FIXTURES. All partitions, plumbing, electrical wiring, additions to or improvements upon said leased premises, whether installed by City or Lessee, shall be and become a part of the building as soon as installed and the property of City unless otherwise herein provided. LIGHT AND AIR. This lease does not grant any rights of access to light and air over the property. DAMAGE BY FIRE OR OTHER CASUALTY. In the event of any damage to the property by fire or other casualty, either party hereto may terminate this lease as of the date of said fire or casualty. INDEMNIFICATION. Lessee agrees to fully indemnify, hold harmless and defend the City, its City Council, officers and employees from and against all losses, expenses, claims and actions (including all expenses incidental to the investigation and defense thereof) of any kind or nature including, but not limited to, claims or actions based upon or arising out of damages or injuries to third persons or their property, proximately caused (or allegedly caused) through the fault of Lessee, its employees or agents in the use and/or occupancy of the premises. The City shall give Lessee prompt and reasonable notice of any such claims or actions known to the City, and Lessee shall have the obligation to investigate, compromise and defend same, provided such claim is not caused by the negligence of the City, its employees or agents. In the event that there is any bodily injury at, or property damage to, any portion of the premises caused by Lessee or any third party, Lessee shall immediately notify the City's Risk Manager and cooperate in the City's investigation of said incident. Lessee shall make all reports Loreen\HADOCS\LEASES\2001-9020 Bumham lease.doc Page 4 of 9 or documents concerning the incident, whether in their possession or the possession of their insurance carrier available to the City and cooperate with the City in investigating, compromising or litigating the claim against those parties. For any property damage done to or caused by the fault of Lessee, Lessee shall be given the option of repairing the damage or having the City repair the damage at Lessee's expense. The City shall give written notification to Lessee of any damage requiring repair and give Lessee thirty (30) days to commence repair. If within that period or such other period as may be mutually agreed upon, no effort has been made to effect repairs, then the repairs will be performed by the City and billed to Lessee. For damage done to or at the property or premises by third parties for which Lessee is not responsible, the City shall bear the initial cost of investigating, compromising or litigating the claim, but may recover such costs if otherwise permitted by law or this Agreement. INSURANCE REQUIREMENT. Insurance requirements set forth below do not in any way limit the amount or scope of liability of Lessee under this Agreement. The amounts listed indicate only the minimum amounts of insurance coverage the City will accept to help insure full performance of all terms and conditions of this Agreement. All insurance required by Lessee under this Agreement shall meet the following minimum requirements: Certificates: Notice of Cancellation. On or before the Effective Date, Lessee shall provide the City with certificates of insurance establishing the existence of all insurance policies required under this Section. Thereafter, the City must receive notice of the expiration or renewal of any policy at least thirty (30) days prior to the expiration or cancellation of any insurance policy. No insurance policy may be canceled, revised, terminated or allowed to lapse without at least thirty (30) days prior written notice being given to the City. Insurance must be maintained without any lapse in coverage during the entire initial Term and any extension thereof. Insurance canceled without City consent shall be deemed an immediate Event of Default under this Agreement. T he City shall also be given certified copies of Lessee's policies of insurance, upon request. Additional Insured. The City shall be named as an additional insured in each required policy and, for purposes of damage to the Premises, as a loss payee. Such insurance shall not be invalidated by any act, neglect or breach of contract by Lessee. 4 Primary Coverage. The required policies shall provide that the coverage is primary, and will not seek any contribution from any insurance or carried by the City. H Company Ratings. All policies of insurance must be written by companies having an A.M. Best rating of "A" or better, or equivalent. The City may, upon thirty (30) days written notice to Lessee, i require Lessee to change any carrier whose rating drops below an A rating. 7 Required Insurance. At all times during this Agreement, Lessee shall provide and maintain the following types of coverage: ➢ General Liability Insurance. Lessee shall maintain an occurrence form commercial general liability policy, personal injury liability, for the protection of Lessee and the City, insuring Lessee Loreen\HADOMLEASES\2001-9020 Bumham lease.doc Page 5 of 9 .caw` and the City against liability for damages because of personal injury, bodily injury, death, or damage to property (including the loss of use thereto and occurring on or in any way related to the premises or occasioned by reason of the operations of Lessee. Such coverage shall name the City as an additional insured. Coverage shall be in an amount of not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence for bodily injury and property damage for all coverage specified herein. Fire Legal Liability Insurance. The City shall insure the building space and all improvements affixed thereto considered to be part of premises, being managed by Lessee. Lessee is responsible to insure all of its own personal property, which items shall not be covered by City insurance. Furthermore, Lessee must at all times carry Fire Legal Liability insurance coverage in an amount not less than ONE HUNDRED THOUSAND DOLLARS ($100,000). ➢ Workers' Compensation Insurance. Lessee shall maintain in force Workers' Compensation insurance for all of its employees. In lieu of such insurance, Lessee may maintain a self- insurance program meeting the requirements of the State of Oregon. Periodic Review. The City shall have the right to periodically review the types, limits and terms of insurance coverage. In the event the City determines that such types, limits, and/or terms should be changed, the City will give Lessee a minimum of thirty (30) days notice of such determination and Lessee shall modify its coverage to comply with the new insurance requirements of the City. Lessee shall also provide the City with proof of such compliance by giving the City an updated certificate of insurance within fifteen (15) days. Subrogation. Except as limited by this subsection, the parties hereto waive any right of action that they might have against the other for loss or damage, to the extent that such loss or damage is covered by any insurance policy or policies and to the extent that proceeds (which proceeds are free and clear of any interest of third parties) are received by the parties claiming the loss or damage. This waiver of subrogation shall not extend to any applicable deductibles under such policy or policies. DELIVERING UP PREMISES ON TERMINATION. At the expiration of said term or upon any sooner termination, Lessee will quit and deliver up said leased premises and all future erections or additions to or upon the same to City or those having City's estate in the premises, peaceably, quietly, and in as good order and condition, reasonable use and wear thereof, damage by fire, unavoidable casualty and the elements alone excepted, as the same are now in or hereafter may be put in by City. BREACH OF LEASE TERMS. If Lessee fails to keep, perform or observe any of the terms and/or conditions imposed on it by this Lease for a period of ten (10) or more days after written notice of said failure by the City, or Lessee fails to surrender possession of the premises at the Lease's conclusion, then, and in either event the City may terminate the Lease at any time thereafter without further notice or demand on Lessee, enter the premises and lawfully repossess it, expel Lessee (as well as any others claiming through Lessee) and remove/store Lessee's effects (all at Lessee's expense) without prejudice to any other remedy, action or suit which the City may be entitled to for arrearage, damages to the property or its interests and/or breach of this lease. Loreen\HADOMLEASES\2001-9020 Bumham lease.doc Page 6 of 9 PROVIDED, ALWAYS, and these presents are upon these conditions, that (1) if Lessee shall fail or neglect to do, keep, perform or observe any of the covenants and agreements contained herein on Lessee's part to be done, kept, performed and observed and such default shall continue for ten (10) days or more after written notice of such failure or neglect shall be given to Lessee, or (2) if on the expiration of this lease Lessee fails to surrender possession of said leased premises, then and in either or any of said cases or events, City may terminate this lease and at time thereafter, without further demand or notice, may enter said premises and repossess the same, and expel said Lessee and those claiming by, through and under Lessee and remove Lessee's effects at Lessee's expense, and store the same, all without being deemed guilty of trespass and without prejudice to any remedy which otherwise might be used for arrears of rent or preceding breach of covenant. Neither the termination of this lease by forfeiture nor the taking or recovery of possession of the premises shall deprive City of any other action, right, or remedy against Lessee for possession or damages, nor shall any omission by City to enforce any forfeiture, right or remedy to which City may be entitled be deemed a waiver by City of the right to enforce the performance of all terms and conditions of this lease by Lessee. HOLDING OVER. In the event Lessee for any reason shall hold over after the expiration of this lease, such holding over shall not be deemed to operate as a renewal or extension of this lease, but shall only create a tenancy from month to month which may be terminated at will at any time by City. NOTICES. Any notice required by the terms of this lease to be given by one party hereto to the other or desired so to be given, shall be sufficient if in writing contained in a sealed envelope, deposited in the U. S. Registered Mails with postage fully prepaid, and if intended for City herein then if addressed to said Lessor, in care of the City Manager, at Tigard City Hall, 13125 SW Hall, Tigard, Oregon 97223 and if intended for Lessee then if addressed to Lessee, in care of the Community Action Organization Director, at 9020 SW Burnham Street, Tigard, Oregon 97223 and Community Partners for Affordable Housing, Inc. at 9020 SW Burnham Street, Tigard, Oregon 97223. Any such notice shall be deemed conclusively to have been delivered to the addressee thereof forty-eight (48) hours after the deposit thereof in said U. S. Registered Mails. HEIRS AND ASSIGNS. All rights, remedies and liabilities herein given to or imposed upon either of the parties hereto shall extend to, inure to the benefit of and bind, as the circumstances may require, the heirs, executors, administrators, successors and, so far as. this lease is assignable by the term hereof, to the assigns of such parties. ASSIGNMENT. No part of this Agreement may be assigned, nor may a right of use to any portion of the premises or property be conferred on any third person by any other means, without the prior written consent of City. Any assignment or attempted assignment without the City's prior written consent shall be void. Loreen\HADOMLEASES\2001-9020 Bumham lease.doc Page 7 of 9 CONDEMNATION. If the premises or any interest therein is taken as a result of the exercise of the right of eminent domain, this Agreement shall terminate as to such portion as may be taken. NON-WAIVER. Waiver by either party of strict performance of any provision of this Agreement shall not be a wavier of or prejudice the party's right to require strict performance of the same provision in the future or of any other provision. ADHERENCE TO LAW. Lessee shall adhere to all applicable federal, state and local laws, rules, regulations and ordinances, including laws governing its relationship with its employees, including but not limited to, laws, rules, regulations and policies concerning Workers' Compensation, minimum and prevailing wage requirements and occupational safety and health requirements. TIME OF ESSENCE. It is mutually agreed that time is of the essence in the performance of all covenants and conditions to be kept and performed under the terms of this Agreement. WARRANTIES/GUARANTEES. Except for those warranties specifically set forth herein, the City makes no warranty, guarantee or averment of any nature whatsoever concerning the physical condition of premises, and it is agreed that the City will not be responsible for any loss, damage or costs which may be incurred by Lessee by reason of any such physical condition. HEADINGS. The article and section headings contained herein are for convenience in reference and are not intended to define or limit the scope of any provision of this Agreement. CONSENT OF CITY. Whenever consent approval or direction by the City is required under the terms contained herein, all such consent, approval or direction shall be received in writing from the City Manager, or designee. MODIFICATION. Any modification of this Agreement shall be mutually agreed upon and reduced to writing, and to the extent it does not affect a major business term of the Agreement, may be done for the City, by its City Manager, or designee. Loreen\HMOMLEASES12001-9020 Bumham lease.doc Page 8 of 9 GOOD FAITH. The terms and conditions set forth in this Agreement are for the benefit of both parties. The parties further agree and understand that time is of the essence. In the performance of the duties and obligations set forth herein, there is an obligation and duty of reasonable diligence and good faith imposed on the parties to fulfill the terms, conditions and covenants in this Agreement. ATTORNEY FEES. In the event of a dispute between the parties as to the interpretation or applicability of any of the provisions of the Agreement and the parties are unable to resolve the matters through mediation within thirty (30) days of notice of the dispute, and thereafter a suit or action is instituted in connection therewith, the prevailing party shall be entitled to recover in addition to costs and disbursements (including experts fees and all costs associated with discovery), such sum as the court may adjudge reasonable as attorney fees, or in the event of appeal, such fees as may be as allowed by the appellate court. Washington County District Court shall be the venue for an action or suit concerning the terms of this Agreement. ENTIRE AGREEMENT. It is understood and agreed that this instrument contains the entire Agreement between the parties. It is further understood and agreed by Lessee that the City and its agents have made no representations or promises with respect to this Agreement or the making or entry into this Agreement, except as in this Agreement expressly set forth. WARRANT OF AUTHORITY. The individuals executing this Agreement warrant that they have full authority to execute this Agreement on behalf of the entity for whom they are acting herein. IN WITNESS WHEREOF, the respective parties have executed this instrument in duplicate on this, the day and year first hereinabove written, and corporation signature being by authority of its Boards of Directors. CITY OF TIGARD, OREGON COMMUNITY ACTION ORGANIZATION By: By William A. Monahan, City Manager erralynn Ne , Executive Director COMMUNITY PARTNERS FOR AFFORDABLE HOUSING INC. By: - Shea Fi k, Executiv Director LoreenlH:XDOCSILEASES12001-9020 Bumham lease.doc Page 9 of 9 AGENDA ITEM # L~, y FOR AGENDA OF June 12, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION APPROVING BUDGET AMENDMENT #7 TO THE FY 2000- 01 ADOPTED BUDGET TO TRANSFER FUNDS FROM THE GENERAL FUND CONTINGENCY TO POLICY AND ADMINISTRATION OPERATING APPROPRIATION TO FUND THE SPECIAL ELECTION HELD MARCH 13, 2001. PREPARED BY: Tom Imdieke DEPT HEAD OK ~TY MGR OK ISSUE BEFORE THE COUNCIL Should the Council approve the transfer of $2,490 from the General Fund Contingency to fund the cost of the special election that was held March 13, 2001? STAFF RECOMMENDATION Staff recommends the transfer from contingency for funding of the election. INFORMATION SUMMARY A special election was held March 13, 2001 for the purpose of electing a new Mayor for the City of Tigard. The cost of conducting the special election was $2,490. Funding for the election was not included in the Fiscal Year 2000-01 budget. A transfer from the General Fund is now necessary to cover the expense of the election. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY I N/A i ATTACHMENT LIST Resolution approving the transfer from contingency to fund the special election. FISCAL NOTES The cost of the election is $2,490. Eli AGENDA ITEM # -5 FOR AGENDA OF June 12, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE _A_ resolution approving Budget Amendment #8 to the FY 2000-01 Budget to transfer funds from the General Fund to the 69th Ave. LID Fund to purchase surplus roperty. PREPARED BY: Craig Prosser DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Should the Council approve the transfer of $46,812 from the General Fund to the 69th Ave. LID Fund to allow the purchase of surplus property located at 12525 SW 68th Ave.? STAFF RECOMMENDATION Staff recommends the approval of the resolution. INFORMATION SUMMARY The City purchased property located on SW 68th Ave. to construct an extension to SW Beveland Ave. Following completion of this project, a portion of this property remained unused. The City has attempted to sell this property but has been successful to date in obtaining a purchaser willing to pay market rates. Proceeds from the sale of this property will be deposited in the 69th Ave. LID Fund and will help to offset the costs of this project. The cost of the project, less any revenues on hand, will be assessed to benefiting properties within the LID, which will then be responsible for paying these costs. The LID cannot be closed out, nor can any costs be assessed until this surplus property is sold. The City has determined that it must receive a sales price comparable to other land sales in the area to help offset costs to other property owners within the LID. The City has attempted to sell this property through open bid and by negotiation with a potential purchaser. Neither of these processes has produced a sales agreement that has produced a price comparable to other property sales within that area. The City has determined that its best course of action at this point is to use General Fund monies to buy this property from the LID. This will allow the City to close the LID and to assess those costs to the benefiting properties. The General Fund will hold this land until such time as the City is able to locate a buyer willing to pay a price comparable to other sales in the area. Once the property is sold, proceeds from that sale will be deposited in the General Fund. Because this property will be owned by the General Fund at the time the LID is closed and costs are assessed, the General Fund will also be responsible for paying the LID assessment. That assessment is estimated to be approximately $16,000. This assessment will not be made until FY 2001-02. The FY 21001-02 budget will have to be amended at that time to pay the cost of the assessment. Budget Amendment #8 adjusts the FY 2000-01 budget to allow this property transaction to be completed. OTHER ALTERNATIVES CONSIDERED 1. Sell the property to a third party for less than market value. This alternative will increase costs to benefiting property owners by the difference between market value and sales price. 2. Hold the property in the 69`x' Ave. LID Fund until sold. This will delay closing the LID and could increase costs to benefiting property owners due to interim financing costs which will continue until this property is sold. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Resolution approving Budget Amendment #8. FISCAL NOTES $46,812 in FY 2001-02 and approximately $16,000 in FY 2001-02 LD AGENDA ITEM # 14 FOR AGENDA OF June 12, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUNmARY ISSUE/AGENDA TITLE Approval of Municipal Court Judge's Contract PREPARED BY: N. Robinson DEPT HEAD OK uootY3 CITY MGR OK ISSUE BEFORE THE COUNCIL Policy was set by Resolution 88-21 to appoint judicial staff after negotiating a personal services contract. This contract renews Michael J. O'Brien's appointment as Tigard Municipal Court Judge and sets the terms, expectations and compensation for the position. STAFF RECOMMENDATION Approve resolution renewing Michael O'Brien's personal services contract for 2001-2003. INFORMATION SUMMARY Since 1988, the City has entered into a personal services contract for the municipal judge function. The City has contracted with Michael J. O'Brien for judicial services since October 1989. If the contract is approved, Judge O'Brien will be compensated $25,285.00 per year to preside over hearings, review and update Municipal Court rules and procedures, and conduct research as needed. The proposed compensation reflects a 7.12% adjustment from the prior two-year contract. To determine if the proposed compensation is within an appropriate range, judicial compensation information was collected from seven other cities. The proposed compensation falls within the range for the cities. The contract is also for two years and allows for review of compensation at the end of fiscal year 2002 or if photo enforcement, juvenile caseload or other projects result in extended judicial hours. OTHER ALTERNATIVES CONSIDERED VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY ATTACHMENT LIST Resolution approving the judge's contract. FISCAL NOTES Sufficient funds have been allocated in the 2001-2002 budget. AGENDA ITEM # y FOR AGENDA OF June 12, 2001 CITY OF TICARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Approve Rate Increase Requested by the City Attorney PREPARED BY: C. Wheatley DEPT HEAD OK y' Y MGR OK VI/P'J v ' ISSUE BEFORE THE COUNCIL Should the City Council approve a rate increase proposed by the City Attorney, effective July 1, 2.001? STAFF RECOMMENDATION Staff recommends the City Council approve the rate increase proposed bythe City Attorney, effective July 1, 2001. INFORMATION SUMMARY At its workshop meeting of May 15, 2001, the City Council reviewed a proposed rate increase from the City Attorney (Ramis, Crew, Corrigan and Bachrach). At that time the consensus of City Council was to place the proposal on a business agenda for consideration of approval. The City Attorney contract signed in December 2000 did not propose a rate increase over those accepted by City Council in 1997. The contract provided that rates would be reviewed during the City's budget cycle. City Attorney Tim Ramis provided a letter on March 16, 2001, requesting a rate increase. Staff has analyzed the request and the potential impact on cost and service. Based upon that review, staff recommends approval of the increase. OTHER ALTERNATIVES CONSIDERED Deny the request. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST 1. Amendment to the December 2000 contract with the City Attorney. FISCAL NOTES Staff will monitor the budget for Fiscal Year 2001-02 in order to keep expenditures within the budget allocation. I:WDM\CITY COUNCIL\COUNCIL AGENDA ITEM SUMMARIES\CITY ATTORNEY RATE INCREASE 6-12.DOC AMENDMENT CITY OF TIGARD, OREGON PERSONAL SERVICES CONTRACT This constitutes an amendment to that AGREEMENT made and entered into on the 19th day of December, 2001, by and between the CITY OF TIGARD, a municipal corporation of the State of Oregon, hereinafter called CITY, and Ramis, Crew, Corrigan and Bachrach, LLP, hereinafter called CONTRACTOR. Section 3. is revised to substitute the following hourly rates, effective July 1, 2001: Partners; of Counsel $ 150.00 Senior Associates 140.00 Associates 130.00 Law Clerks, Legal 75.00 Assistants Secretarial 50.00 IN WITNESS WHEREOF, CITY has caused this Amendment to Agreement to be executed by its duly authorized undersigned officer and CONTRACTOR has executed this Amendment to Agreement on the date written below. CITY OF TIGARD Sz~D Mayor gy; Date: - /2 - D/ B?~•~~/ . City Manager Date: 411310 / CONT ,FACTOR BY V Timothy V. Ramis Date: ( . t -Z I:\ADM\CITY COUNCIL\COUNCIL AGENDA ITEM SUMMARIES\CITY ATTORNEY RATE INCREASE 6-12.DOC - Pape 2 Rim AGENDA ITEM # 4,% FOR AGENDA OF June 12, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION ADJUSTING THE FEE FOR LIEN SEARCH SERVCIE ~j~ PREPARED BY: Tom Imdieke DEPT HEAD OK CITY MGR OK 6aw►4►~ i ISSUE BEFORE THE COUNCIL Should the Tigard City Council adjust the fee that is currently charged to title companies for providing lien search service? STAFF RECOMMENDATION Staff recommends adjusting the current fee of $10.00 per lien search to $25.00 per lien search effective July 1, 2001. INFORMATION SUMMARY The City of Tigard began providing lien search service to title companies in 1990. Before then, title companies were required to perform this task themselves by sending a representative to City Hall to search the City's lien docket for liens on property within the City. At that time, the City Council approved Resolution 90-06 which established a fee for providing this service of $10.00 per lien search. In November, 2000, the City purchased and installed an on-line lien search system, giving title companies the convenience of being able to search for liens using their own desktop computer and accessing the lien search program through the web. The title companies usage of the system has increased every month since installing the system. City staff is still required to maintain and update the data as well as assisting title company representatives regarding specific questions that they might have. It now has been eleven years since the lien search fee has been adjusted to cover current costs. Through a survey of several surrounding cities, it was determined that fees range from $10.00 to $50.00 per lien search. Tigard Municipal Code, Section, 3.32 requires that fees and charges be reasonable, recover costs associated with providing a service, and be approved by resolution. Staff has concluded that a fee of $25.00 per lien search would provide cost recovery for City staff time, insurance coverage costs, and purchase of the new software program. OTHER ALTERNATIVES CONSIDERED No fee adjustment. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Does not apply ATTACHMENT LIST Resolution adjusting the lien search fee. FISCAL NOTES Estimated revenue increase of approximately $5,000 to $10,000 per year. AGENDA ITEM # y .9 a I FOR AGENDA OF IQ CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Award Contract for Grant Finding Services PREPARED BY: Elizabeth Newton DEPT HEAD OK ~AM ~ NIGR OK ISSUE BEFORE THE O 1N I Should the Local Contract Review Board award a contract to Randall Funding & Development, Inc. for grant finding services. STAFF RECOMMENDATION Staff recommends that the Local Contract Review Board award a one-year contract, with the potential of annual renewals not to exceed five years, to Randall Funding & Development, Inc. INFORMATION SUMMARY On April 17, 2001, the City Council authorized staff to issue a Request for Proposals (RFP) for grant finding services. The Request for Proposals was issued May 7, 2001. Two responses were received, both by the May 22, 2001, deadline. One response was from Susan J. Chandler and one was from Randall Funding & Development, Inc. Staff received both proposals against the evaluation criteria contained in the RFP. A memo is attached that summarizes that review. Based on review of both proposals against the criteria, staff recommends the contract be awarded to Randall Funding & Development, Inc. The fee structures contained in the two proposals are different. Susan Chandler's fee is hourly, based on an estimated six grant proposals. In addition, her proposal includes incentive payments. There is no guarantee in her proposal that any grants would be obtained. The Randall Funding & Development, Inc. proposal includes an initial fee and a monthly payment. Their proposal also guarantees to secure a minimum of $750,000 in grant funds within the duration of the contract (one year). If they are not successful in attaining the $750,000 minimum, the firm will continue to provide services at no additional cost until the $750,000 guaranteed amount is secured. To compare the fees, staff considered what each firm would charge to attain $750,000 in grant funding for the city. Susan Chandler's estimate for writing and submitting six grants is $28,320. If she was successful in obtaining the funding, the city would pay an additional $11,250 in incentive payments for a total of $39,570, or approximately 5% of $750,000. However, since there is no guarantee in her proposal of any grant awards, the city may pay the estimated $28,320 for six unsuccessful grants. Further, if more grants are written, the hourly charges go up and the incentive payments also go up if more grants are attained. Randall Funding and Development's proposal includes an initial fee of $20,000 plus $4,000 a month, a total of $68,000, and costs and expenses billed at actual costs. Meetings with the contractor that are outlined in the proposal are included in the $68,000. They guarantee $750,000 in grant funds for the city's $68,000 investment, which is 9% of $750,000. If they are successful in obtaining more funding, the city pays no more and they will provide service at no cost above $68,000 until they obtain $750,000 in funding. I discussed this funding approach with Don Duncan, Chief Operating Officer. His comment was that this structure, without incentive payments, works better for smaller cities because costs are set and would be equivalent to a full time staff person with benefits. I discussed the fee structure with Craig Prosser and he was more comfortable with this fee structure - a set dollar amount that he can budget - and the guarantee of a return. The contract submitted with the Randall proposal is being reviewed by staff to ensure it complies with the city's standard contract provisions and issues raised by the City Attorney after a review of Randall's initial proposal to the city in March 2001. OTHER ALTERNATIVES ON ID RFD 1. Award the contract to Susan J. Chandler. 2. Delay the contract award. 3. Decide not to award a contract for grant finding services. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Transportation and traffic goal #3: Identify and develop funding sources. ATTA HM NT LIST Memo to City Council members from Liz Newton dated May 31, 2001. EISCAL NOTES If the Local Contract Review Board awards a contract, a budget amendment for the $68,000 will be prepared by staff and presented to council at the June 26, 2001, meeting. VIA MICRV COUNCI0COUNCIL AGENDA rrEM SUMMARIESCRANT FINDING SERVICES.DOC ION. MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council Members FROM: Liz Newton, Assistant to the City Manager V( Z DATE: May 31, 2001 SUBJECT: Grant Assistance Funding Services Introduction On April 17, 2001, the City Council authorized staff to issue a Request for Proposals (RFP) for grant funding services. The Request for Proposals was issued May 7, 2001. Two responses were received, both by the May 22, 2001, deadline. One response was from Susan J. Chandler and one was from Randall Funding & Development, Inc. Staff is recommending that the local contract review board contract with Randall Funding and Development for the reasons summarized below. Evaluation Criteria Technical EvaluatiQn Factors to be considered in the technical evaluation include: 1. A clear understanding of the work to be performed, demonstrated by the comprehensiveness and appropriateness of the work plan, as well as realistic time estimates for each major segment of the work plan; Both consultant proposals clearly demonstrated an understanding of the work to be performed; both approaches were comprehensive and appropriate to accomplishing the work. Staff favors the Randall Funding and Development proposal in this area for two reasons. First, the initial assessment uses a "funding matrix" approach which is driven by the city needs and then works backward to determine how funding can be achieved for each need. The information gained from this approach could be folded into the city's strategic planning process. Second, Randall will be ready immediately upon signing the contract to suggest some funding opportunities based on the city's list of priorities included in the RFP. Susan Chandler's proposal identifies two months for research and planning before beginning to write grants. I:\Adm\Llz\Grant Assistance Funding Services.doc Page 1 of 3 2. The firm's ability to undertake jobs of this size and quantity demonstrated by the size and organizational structure of the firm, as well as the firm's ability to meet deadlines; Both proposals demonstrated an ability to meet deadlines. Staff again favors the Randall firm here because of the number of staff members available and the depth of their experience. 3. Technical experience of the firm and prior experience with governments and municipalities; and Both firms have experience with obtaining grants for government agencies but the Randall firm's experience is broader and more extensive. 4. Qualifications of staff, including consultants assigned to the job, demonstrated through resumes and descriptions to be provided as specified. Staff was impressed with the experience exhibited by the Randall Funding and Development group, in particular Julie Mozena, who would be directly responsible for the oversight of all writing and consulting services. Ms. Mozena has written grants across all funding categories raising close to $50 million for Randall's clients, including the areas of public safety, traffic safety, ISTEA, technology infrastructure, public works projects, environmental enhancement, housing, and social services. 5. Proposed fee. The fee structures contained in the two proposals are different. Susan Chandler's fee is hourly, based on an estimated six grant proposals. In addition, her proposal includes incentive payments. There is no guarantee in her proposal that any grants would be obtained. The Randall Funding and Development, inc. proposal includes an initial fee and a monthly payment. Their proposal also guarantees to secure a minimum of $750,000 in grant funds within the duration of the contract (one year). If they are not successful in attaining the $750,000 minimum, the firm will continue to provide services at no additional cost until the $750,000 guaranteed amount is secured To compare the fees, staff considered what each firm would charge to attain $750,000 in grant funding for the city. Susan Chandler's estimate for writing and submitting six grants is $28,320. If she was successful in obtaining the funding, the city would pay an additional $11,250 in incentive payments for a total of $39,570, or approximately 5% of $750,000. However, since there is no guarantee in her proposal of any grant awards, the city may pay a the estimated $28,320 for six unsuccessful grants. Further, if more grants are written, the hourly charges go up and the incentive payments also go up if more grants are attained. { Randall Funding and Development's proposal includes an initial fee of $20,000 plus $4,000 a month, a total of $68,000, and costs and expenses billed at actual costs. Meetings with the a contractor that are outlined in the proposal are included in the $68,000. They guarantee $750,000 in grant funds for the city's $68,000 investment, which is 9% of $750,000. If they are successful in obtaining more funding, the city pays no more and they will provide service at no cost above $68,000 until they obtain $750,000 in funding. I discussed this funding approach with Don Duncan, Chief Operating Officer. His comment was that this structure, without incentive payments, works better for smaller cities because costs are set and would be equivalent to a full time staff` person with benefits. I discussed the fee structure with Craig HAdm1LUIGrant Assistance Funding Services.doc Page 2 of 3 1MH2 11 Prosser and he was more comfortable with this fee structure - a set dollar amount that he can budget - and the guarantee of a return. Recommendation Staff recommends the local contract review board authorize a one-year contract with annual renewals not to exceed five years for grant funding assistance with Randall Funding and Development, Inc. I:WdmUJ2ftGrant Assistance Funding Services.doc Page 3 of 3 AGENDA ITEM # _ b FOR AGENDA OF June 12, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Award of Contract for Audit Services to Pauly, Rogers and Co. PREPARED BY: Tom Imdieke DEPT HEAD OK_ CITY MGR OK ~V r ISSUE BEFORE THE LOCAL CONTRACT REVIEW BOARD The City's contract for audit services with Pauly, Rogers and Co. will expire on June 30, 2001. Shall the City award a new three-year contract with an optional two-year extension to Pauly, Rogers and Co.? STAFF RECOMMENDATION Staff recommends the Local Contract Review Board award the audit contract to Pauly, Rogers and Co. INFORMATION SUMMARY The City received five qualified proposals for audit services. A review committee composed of City staff graded each proposal based on their qualifications, level of experience, ability to perform an audit the size of the City of Tigard's, and contract price. Proposed fees from each firm are as follows: Grant Thorton, $26,200; Grove, Mueller & Swank, $18,000; Merina, McCoy & Co., $18,010; Pauly, Rogers & Co., $18,925; and Talbot, Korvola & Warwick, $28,280. Three firms (Grove, Mueller & Swank, Merina, McCoy & Co., and Pauly, Rogers & Co.) were selected to be interviewed by an audit review committee. Based upon the interviews, it is recommended that the selection of Pauly, Rogers & Co. would provide the highest quality of services to the City. The audit review committee concluded that although Pauly, Rogers & Co. proposal was not the lowest cost proposal, the firm's past experience with the City of Tigard and knowledge of what will be needed for the City to implement GASB Statement No. 34 are significant factors that warrant the selection of this firm. The City of Tigard is required to implement GASB 34 for Fiscal Year 2003. This statement requires dramatic changes to the way all local governments, school districts, ports, and special districts prepare and present their Comprehensive Annual Financial Report (CAFR). Pauly, Rogers & Co. is a local firm, which has been providing quality auditing and advisory services to numerous non-profit and municipal entities since 1947. OTHER ALTERNATIVES CONSIDERED Select a firm other than Pauly, Rogers and Co. M museum VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Does not apply ATTACHMENT LIST Contract for audit services. FISCAL NOTES Contract price for audit services from Pauly, Rogers & Co. are as follows: FY 2001 $18,925 FY 2002 $19,675 FY 2003 $20,450 FY 2004 $21,275 FY 2005 $22,125 The prices listed do not include performing a Single Audit of federal grants. Once the City expends more than $300,000 in federal financial assistance, a Single Audit will be required. Pauly, Rogers will charge an additional amount for conducting a Single Audit. a 3 a a 1 AUDIT CONTRACT THIS CONTRACT, made this day of ______,2001, in accordance with the requirements of Oregon Revised Statutes 297.405 through 297.555 between Pauly, Rogers and Co., P.C., Certified Public Accountants, of Tigard, Oregon (The Auditor), and City of Tigard, Oregon (The City), provides as follows: 1. It hereby is agreed that Pauly, Rogers and Co., P.C. (The Auditor) shall conduct an audit of the accounts and fiscal affairs of City of Tigard, Oregon (The City), for the period beginning July 1, 2000, and ending June 30. 2001, (and annually thereafter during the term of the contract) in accordance with the Minimum Standards of Audits of Oregon Municipal Corporations as prescribed by law. The audit will be conducted in accordance with generally accepted auditing standards, and, when required, Government Auditing Standards prescribed by the Comptroller General of the United States and Office of Management and Budget Circular A-133, commonly called the "Single Audit". The audit shall be undertaken in order to express an opinion upon the financial statements of The City of Tigard, Oregon, and to determine if The City has complied substantially with appropriate legal provisions. The services to be provided are detailed in the Request for Proposal dated February 2, 2001 and awarded Proposal dated March 12, 2001. 2. The Auditor agrees that the services they have contracted to perform under this Contract shall be rendered by them or under the personal supervision of an auditor admitted to the Municipal Roster employed by them, and that the work will be faithfully performed with care and diligence. 3. Neither party shall assign, sublet or transfer any interest in or duty under this Contract without the written consent of the other and no assignment shall be of any force or effect whatsoever unless and until the other party has so consented. If The City agrees to assignment of tasks to a subcontract, The Auditor shall be fully responsible for the acts or omissions of any subcontractors and of all persons employed by them, and neither the approval by The City of any subcontractors nor anything contained herein shall be deemed to create any contractual relation between the subcontractors and The City. 4. The Auditor acknowledges that for all purposes related to this Contract, The Auditor is and shall be deemed to be an independent contractor as defined by ORS 670.700 and not an employee of The City, shall not be entitled to benefits of any kind to which an employee of The City is entitled and shall be solely responsible for all payments and taxes required by law. Furthermore, in the event that The Auditor is found by a court of law or any administrative agency to be an employee of The City for any purpose, The City shall be entitled to offset compensation due, or to demand repayment of any amounts paid to The Auditor under the terms of this contract, to the full extent of any benefits or other remuneration The Auditor receives (from The City or third party) as a 2 result of said finding and to the full extent of any payments that The City is required to make (to The Auditor or to a third party) as a result of said finding. b. The Auditor hereby represents that no employee of The City, or any partnership or corporation in which a The City employee has an interest, has or will receive any remuneration of any description from The Auditor, either directly or indirectly, in connection with the letting or performance of this Contract, except as specifically declared in writing. If this payment is to be charged against Federal funds, The Auditor certifies that he or she is not currently employed by the Federal Government and the amount charged does not exceed his or her normal charge for the type of service provided. The Auditor and its employees, if any, are not active members of the Oregon Public Employees Retirement System and are not employed for a total of 600 hours or more in the calendar year by any public employer participating in the Retirement System. C. The Auditor certifies that it currently has a City of Tigard business license or will obtain one prior to delivering services under this Agreement. d. The Auditor is not an officer, employee, or agent of The City as those terms are used in ORS 30.265. 5. It is understood and agreed that, should unusual conditions arise or be encountered during the course of the audit whereby the services of The Auditor are necessary beyond the extent of the work contemplated, written notification of such unusual conditions shall be delivered to The City who shall instruct i The Auditor in writing concerning such additional services, and that a signed copy of each such notification and instruction shall be delivered immediately to the Secretary of State by the party issuing the same. 6. The audit shall be started as soon after this Contract is executed as is agreeable to the parties hereto and shall be completed and all written reports thereon delivered within a reasonable time, but no later than six months, after the close of the audit period covered by this contract. Adequate copies of the auditors' reports on financial statements and related reports and opinions required by professional standards shall be delivered to The City, and their form and content shall be in accordance with and not less than that required by the Minimum Standards for Audits of Oregon Municipal Corporations. 3 7. It is understood and agreed that The City is responsible for such financial statement, as may be necessary to fully disclose and fairly present the results of operations for the period under audit and the financial condition at the end of that period. Should such financial statements not be prepared and presented within a reasonable period of time, it is understood The Auditor shall prepare them for The City. The cost of preparing such financial statements shall be in addition to the fee for conducting the audit as set forth in paragraph 11 below. 8. This Contract shall become effective upon the date of execution, and shall expire, unless otherwise terminated or extended, at the completion of the audit of the City's financial statements for the year ended June 30, 2003, with an optional two (2) year extension. 9. It is understood and agreed that either party may cancel this Contract by giving notice in writing to the other Party at least 6 months prior to July 1 of any year. 10. The Auditor and its subcontractors shall maintain insurance acceptable to The City in full force and effect throughout the term of this contract. Such insurance shall cover all risks arising directly or indirectly out of The Auditor's activities or work hereunder, including the operations of its subcontractors of any tier. Such insurance shall include provisions that such insurance is primary insurance with respect to the interests of The City and that any other insurance maintained by The City is excess and not contributory insurance with the insurance required hereunder. The policy or policies of insurance maintained by The Auditor and its subcontractors shall provide at least the following limits and coverages: Professional Liability The Auditor will obtain, and keep in effect during the term of this Contract, Personal Liability Insurance covering any damages caused by an error, omission or any negligent acts of The Auditor, its employees and agents. Combined single limit per occurrence shall not be less than $1,000,000, or the equivalent. Annual j aggregate limit shall not be less than $2,000,000. The amount of coverage shall be $1,000,000 per claim and $2,000,000 annual aggregate. s. 4 11. In consideration of the faithful performance of the conditions, covenants, and undertakings herein set forth, The City hereby agrees to pay The Auditor a reasonable fee as agreed-to and as proposed in the aforementioned proposal. The fees mentioned in the proposal are subject to the following restrictions: Rates quoted in the proposal assume the cooperation of The City's staff and on the assumption that the books are closed, balanced and reconciled, and that no unexpected circumstances will be encountered during our audit. It is also understood that The City will prepare all financial schedules that it has traditionally prepared, will prepare the CAM and The City will print the financial statements, except The Auditor reports and opinions, and will prepare all statistical tables for the CAFR. If The City's federal awards programs result in qualified federal assistance of over $300,000, The City will need to undergo a "Single Audit". Discussion of this eventuality is included in the proposal, and a reasonable fee will be agreed-to related to the requirements of the underlying requirements. In the future, if The City's federal financial assistance changes significantly, a fee modification will be discussed. 12. Only the Finance Director may authorize extra (and/or changes) work. Failure of The Auditor to secure authorization for extra work shall constitute a waiver of all right to adjustment in the contract price or contract time due to such unauthorized extra work and The Auditor thereafter shall be entitled to no compensation whatsoever for the performance of such work. 13. The City hereby affirms that proper provision for the payment of the fee in item 11 above has been or will be duly made and the funds for the payment thereof are or will be made legally available. 14. The City shall have access to such books, documents, papers and records of The Auditor as are directly pertinent to this Contract for the purpose of making audit, examination, excerpts and transcripts. i { i 15. Neither The City nor The Auditor shall be considered in default because of any delays in completion a and responsibilities hereunder due to causes beyond the control and without fault or negligence on the part of a the parties so disenabled, including but not restricted to, natural disaster, war, civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight embargo, unusually severe weather or delay of subcontractors or supplies due to such cause; provided that the parties so disenabled shall within, ten (10) days from the beginning of such delay, notify the other party in writing of the cause of delay and its probable extent. Such notification shall not be the basis for a claim for additional compensation. Each party shall, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and shall, upon cessation of the cause, diligently pursue performance of its obligation under the Contract. 5 16. The Auditor agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statues, rules, and regulations. The Auditor also shall comply with the Americans with Disabilities Act of 1990, ORS 659.425, and all regulations and administrative rules established pursuant to those laws. 17. In case suit or action is instituted to enforce the provisions of this Contract, the partie- agree that the losing party shall pay such sum as the court may adjudge reasonable attorney fees and court costs, including attorney's fees and court costs on appeal. 18. The provisions of this Contract shall be construed in accordance with the provisions of the laws of the State of Oregon. Any action or suits involving any question arising under this Contract must be brought in the appropriate court of the State of Oregon. 19. The Auditor shall comply with all federal, state, and local laws and ordinances applicable to the work under this Contract, including those set forth in ORS 279.310 to 279.320. All provisions required to be included in a contract of this type by ORS chapter 279 are hereby included as if fully set forth herein. 20. In the event any provision or portion of this Contract is held to be unenforceable or invalid by any court of competent jurisdiction, the validity of the remaining terms and provisions shall not be affected to the extent that it did not materially affect the intent of the parties when they entered into the Contract. 21. This Contract constitutes the entire contract between the parties. No waiver, consent, modification, or change of terms of this Contract shall bind either parry unless in writing and signed by both parties. Such waiver, consent, modification, or change if made, shall be effective only in specific instances and for the specific purpose given. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Contract. The Auditor, by the signature of its authorized representative, hereby acknowledges that he has read this Contract, understands it and agrees to be bound by its terms and conditions. 22. A duplicate copy of the Contract must be filed with the Oregon Secretary of State, Audits Division, Salem, Oregon. 6 23. All notices, bills and payments shall be made in writing and may be given by personal delivery or by mail. Notices, bills and payments sent by mail should be addressed as follows: The City of Tigard Craig Prosser Finance Director 13125 SW Hall Blvd. Tigard, Oregon 97223 Pauly, Rogers and Co., P.C. 12700 SW 72^d Avenue Tigard, Oregon 97223 and when so addressed, shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices, bills and payments shall be deemed given at the time of actual delivery. Changes may be made in the names and addresses of the person to whom notices, bills and payments are to be given by giving written notice pursuant to this paragraph. Pauly. Rogers and Co. C. Cif of Tigard. Oregon 1 BY: / BY: Shareholder nd Municipal Auditor Title: - own AGENDA ITEM # FOR AGENDA OF June 12, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Review of Policy for Sidewalks and Right of Way Maintenance Responsibilities on Major Collectors. PREPARED BY: Ed Weiner DEPT HEAD OK j CITY MGR OK ~-Qm~ivlp ISSUE BEFORE THE COUNCIL A review by staff of the previously recommended right of way and sidewalk maintenance program. STAFF RECOMMENDATION Staff recommends that if the City Council wishes to increase responsibilities for right of way and sidewalk maintenance, additional funding should be included in the proposed budget for fiscal year 2001/02. INFORMATION SUMMARY On August 15, 2000, October 17, 2000, and March 13, 2001, the City Council heard Public Works staff recommendations regarding right of way maintenance and sidwalk responsiiblities and it was determined that finds be placed in the proposed fiscal year 2001/02 budget. At the May 14, 2001 Budget Committee meeting, this funding was discussed and was removed from the budget. On May 22, 2001 a group of citizens requested that the City maintain the right of way and sidewalks along Durham Road. I have attached a memo from Loreen Mills, Risk Manager, regarding a review of sidewalk liability, as well as a copy of Gus Duenas's memo to the Budget Committee outlining the impacts of the enhanced right of way maintenance on the Pavement Major Maintenance Program. OTHER ALTERNATIVES CONSIDERED ■ Continue to do a right of way maintenance program that follows no standards or levels of maintenance, ■ Develop and fund the Enhanced Right of Way program as previously outlined, ■ Do not take over the sidewalk and right of way maintenance and leave the responsibility of maintenance to the property owner. i VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Aesthetics "Develop strategies to balance the needs of new and infill development with the need to provide protection of defined aesthetic qualities valued by those who already live and work in Tigard." By taking over maintenance of the sidewalks and right of ways, we will ensure that the citizens of Tigard are provided with safe sidewalks and right of ways. ATTACHMENT LIST • City Council meeting minutes - August 15, 2000, October 17, 2000 and March 13, 2001 ■ Memo from Loreen Mills dated October 2, 2000 ■ Budget Committee meeting minutes - May 14, 2001 ■ Memo from Gus Duenas dated May 14, 2001 FISCAL NOTES The sidewalk program is estimated at $2, 000 per year; after property owners make necessary repairs. The right of way maintenance costs are estimated at approximately $172,000. • All three options offer potential for long-term water supply for Tigard. • None of the options currently have available excess capacity for Tigard's long-term needs and all systems will need to upgraded and expanded. • There is no certainty that any option will meet Tigard's entire long-term needs at a reasonable cost within a reasonable timeframe. In response to a question from King City Intergovernmental Water board member, Jan Drangsholt, Public Works Director Wegner noted that the Clackamas River and the ]WC options offered part ownership as raw water sources are developed. Tigard will continue to explore all three options with periodic evaluations of each. 4. DISCUSSION OF POLICY FOR RIGHT-OF-WAY AND SIDEWALK MAINTENANCE ON MAIOR COLLECTORS At the August 15, 2000, City Council meeting, Council directed staff to investigate the costs of assuming responsibility/liability for arterials and/or major collector streets for both sidewalk maintenance and weed/grass mowing and weed/grass maintenance and then bring the issue back for Council review. Public Works Director Wegner reviewed the staff findings with the Council, with the highlights of his report shown on a PowerPoint slide presentation (copy is on file with the City Recorder). The recommendation of staff was that the City assumes enhanced right-of-way maintenance for 27,315 feet along major collectors abutting zoned residential property that is not currently being maintained. In addition, the City would provide basic maintenance along major collectors in areas of steep slopes or deep ditches. After the initial cost of $137,975 per year, the yearly cost of this option is $132,042. Staff noted there is a total of 23,928 feet of sidewalk adjacent to City sidewalk. Of this, 440 feet needs repairs at this time, which is estimated to cost $57,727. The City does not have equipment to do these repairs; Public Works Director Wegner estimated that it would cost under $100,000 to do the repairs in the first year. Sidewalk maintenance repair along major collectors would require: • some inventory of current conditions, • development of standards for preventative maintenance and emergency response, • provide for effective concrete repair, ® establish frequency and level of ongoing inspection, • determine where and how sidewalks need to be brought up to ADA standards, • adopt a repair plan prior to accepting the liability exposure. COUNCIL MEETING MINUTES - OCTOBER 17, 2000 - PAGE 4 After review of the staff report and discussion about costs, Council decided to review these Issues during the next fiscal year's budget process. There was discussion of developing a phasing-In plan. Also discussed was the idea of accepting sidewalk maintenance in specified areas after an Inspection of the sidewalk found that the sidewalk was brought up to standard. The Council asked for a more finite study with regard to costs. Councilor Hunt noted that property owners adjacent to Durham Road In the Summerfield area have no idea that they are responsible for the sidewalk since the sidewalk is so far from their property. He asked for more definition. Public Works Director Wegner noted that maintenance issues were not addressed for areas such as SW 135' Avenue or Sattler Street. These areas could be included in a maintenance program as an exception upon approval by the City Council. 5. BRIEFING ON RCN "BUNDLED" SERVICES CABLE/TELECOMMUNICATION FRANCHISES Finance Director Prosser introduced this agenda item. Council received information about RCN "bundled" cable television/telecommunication franchises. Bruce Crest, Executive Director for the Metropolitan Area Communications Commission (MACC) and RCN's Legal Counsel Jeff Condit presented information to the Council. MACC requested that Tigard grant a cable TV franchise to RCN Corporation. This is the first of several "bundled" franchises to come before the Council. Bundled franchises provide cable and telecommunications (data and voice) services over a common line. RCN and other bundled providers will require two franchises - one for cable television services that will be administered by MACC and one for telecommunications services that will be managed by local governments. Both franchises will have to be closely coordinated, however. In addition to the staff report, the Council received from MACC an "RCN Franchise Recommendation to the City of Tigard." Finance Director Prosser noted that a proposed ordinance granting the franchises will a be before the Council on October 24, 2000. RCN has asked that the Council i approve the ordinance and declare an emergency since Tigard is one of the last jurisdictions to consider approval. Council will consider an emergency clause with i justification for the emergency to be presented by RCN. Council meeting recessed: 8:58 p.m. s Council meeting reconvened: 9:07 p.m. i i COUNCIL MEETING MINUTES - OCTOBER 97, 2000 - PAGE 5 3. DISCUSS RIGHT-OF-WAY PROPERTY MAINTENANCE Tigard Municipal Code Section 7.40.050(C) requires property owners or responsible parties to maintain the right-of-way abutting their property. It is necessary that the City's policy be clarified so there is fairness in its application, so costs can be planned for and budgeted, so there is uniformity in appearance in those areas under City control, and so enforcement can be carried out. In most newly developed areas in the City the property line abuts the sidewalk and the street pavement so there is no unpaved right-of-way to maintain. In older, established neighborhoods, many property owners extend their yards to the pavement and maintain the right-of-way as part of their yard. The exception is generally where there are drainage ditches or fences. In the case where there is a drainage ditch, the property owner may only maintain the right-of-way as part of the yard to the drainage ditch. In the case of a fence, along the rear of a property for instance, right-of-way is often neglected. Along some collector streets (i.e., Durham, Sattler, and 135th) and arterial streets (Hall Blvd.) there are properties that back against the right-of-way. Usually, these properties are separated from the right-of-way by a wall or fence. In many cases, there is an unpaved strip between the wall or fence and the sidewalk or street pavement that is in need of routine maintenance. In many cases, the property owner performs no maintenance. In some cases, maintenance takes place only after an area becomes unsightly. The City's street crews now maintain some areas of unpaved right-of-way. The maintenance involves roadside mowing three to six times per year depending on the growth. Currently, the City maintains those locations that are on City arterials or collectors (not under County or State jurisdiction), under certain conditions, such as when they are too steep and/or contain deep storm drain ditches and/or are adjacent to property owned by the City. Other maintenance functions that are either taken on or neglected include street tree maintenance, weeding and spraying, and litter collection. i j Staff presented information detailing the City's current cost for maintaining rights-of-way, i discusses options available to the Council and a general cost for each, and the staffs i recommendation. i i Council reviewed information in their meeting packet as well as listened to comments from representatives of the Morning Hill Homeowners' Association regarding maintenance of the right-of-way along SW 135th. A memo submitted to the City Council addressed some of the issues raised by the homeowners. Tigard City Council Meeting Minutes - August 15, 2000 - Page 7 wvacm~- Em" Staff presented a PowerPoint slideshow highlighting the main points of this agenda item. (A copy of the slide presentation is on file with the City Recorder.) The Council, after discussion, agreed with the following direction to staff outlined by Councilor Patton: • Council is uncomfortable with the status quo in that City crews maintain some locations and others are not. This is not consistent with Tigard Municipal Code provisions. • Council is also uncomfortable that some of the right-of-way areas are not easily accessible by the property owner who is expected to maintain the right of way. These areas appear to be primarily along arterials or major collector streets. Council noted concern that street trees had not been maintained as agreed to by the property owners; this issue needs to be resolved. Council noted that the application of the Code should be consistent. Council asked staff to investigate costs of assuming responsibility/liability for arterials and/or major collector streets for both sidewalk maintenance and weed/grass mowing/maintenance (with level of maintenance to be defined). This will be brought back to the City Council for review. As a second part to this process (and at a later time), staff will prepare information for Council's review about whether the City should provide a higher level of maintenance service to areas identified as entry ways (also known as "portals") to the City of Tigard. 4. COUNCIL LIAISON REPORTS: None. 5. NON-AGENDA ITEMS: None. 6. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 10:45 p.m. under the provisions of ORS 192.660 (1), e), discuss real property transactions. 7. ADJOURNMENT: 10:50 p.m. Attest: Catherine Wheatley, City Recorder Mayor, City of Tigard Date: Tigard City Council Meeting Minutes - August 15, 2000 - Page 8 MEMORANDUM TO: Ed Wegner, Director of Public Works FROM: Loreen Mills, Sr. Management Analyst RE: Sidewalk Liability Review DATE: October 2, 2000 As part of Council's policy discussion about right-of-way maintenance, it is important to consider the liability associated with responsibility for sidewalk maintenance. In reviewing current case law, I don't see anything that would require sidewalk liability being moved away from the property owner/manager. Before a policy decision is made in this matter, let me identify what exposures come with the decision. In determining liability exposure and cost, one must first determine what sidewalks will be maintained. Ed Wegner has informed me that there are 85,000 lineal feet of sidewalks along collector streets and about another 45,000 lineal feet along the City's properties or rights-of-ways we need to maintain. Based on 130,000 lineal feet of sidewalk in a proposed maintenance program, our current carrier, City Council Insurance Services (CCIS) will not charge additional premium. Higher premium costs could be charged in the future if the City were to see much litigation over the sidewalk maintenance program. CCIS has informed me that they are only aware of one jurisdiction that current does sidewalk maintenance, the City of Salem. Concrete maintenance, managing vegetation around and over the sidewalk, proper drainage, and ice/snow removal as some areas of exposure in sidewalk maintenance programs. City of Salem is currently experiencing many liability claims from large, older trees along their sidewalks and finding the repair of a sidewalk without removing the tree difficult at best. Identifying the issues facing Tigard before starting a program would be necessary to reduce liability. The usual type of risk in any maintenance program would be an increased exposure for workers comp claims if the City does the work in-house. Claims arising out of sidewalk ownership would be personal injury for trips and falls by pedestrians. Currently, Risk receives a few calls regarding sidewalk liability each month. The citizen is now referred to the adjacent property owner. If this were to change to a City program, Risk and Public Works staff would spend time in response. y. In order to have discretionary immunity as a defense in trip and fall claims, I would recommend the following be addressed before accepting maintenance responsibilities for sidewalks: Inventory current condition of the sidewalks (this would include identifying hazards that may cause or result in accidents leading to injuries); ➢ Develop standards for preventive maintenance and emergency response for sidewalk repair; ➢ Provide for effective concrete repair (in-house or by contract); ➢ Establish the frequency and level of on-going inspection of sidewalks; ➢ Determine how and when the sidewalks will be brought up to meet ADA compliance standards (if they don't already); and ➢ Adopt a repair plan and budget authority to bring the sidewalks into compliance or up to standard prior to accepting the liability exposure. In any maintenance program, the City may receive a claim of negligence if the following are not in place: Inspection Maintenance Response Documentation Trained staff will attend the Council Work Session on 10/17/00 for this discussion. c: Liz Newton Lm/hldocsfinsurance/sidewalk liability.doc CITY OF TIGARD Engineering Department Shaping A Better Community MEMORANDUM CITY OF TIGARD 13125 SW Hall Blvd. Tigard, OR 97223 Phone 503-639-4171 Fax: 503-624-0752 TO: Budget Committee Bill Monahan, City Manager Craig Prosser, Finance Director FROM: Gus Duenas City Engineer DATE: May 14, 2001 SUBJECT: Impact of the Enhanced Right-of-Way Maintenance on the Pavement Major Maintenance Program The establishment of the Enhanced Right-of-Way (ROW) Maintenance Program in the FY 2001- 02 Public Works Budget costs approximately $172,000. This amount includes three personnel, a new vehicle, miscellaneous minor equipment, and materials and supplies. The portion of this proposed program that is chargeable to the State Gas Tax is approximately $111,000. Funding this program from the State Gas Tax reduces the amount available for the preventative and corrective maintenance of existing City streets in the FY 2001-02 Capital Improvement Program (CIP) and fiscal years beyond. i i The amount available for the CIP from the State Gas Tax has been steadily decreasing over the i last few years. The amount typically available for the Pavement Major Maintenance Program (PMMP), Traffic Calming, miscellaneous minor street improvements and traffic studies has ranged from $500,000 to $800,000. The PMMP takes a major part of the funding. The amount available dropped to $394,000 in FY 2000-01, and will drop to $132,000 in FY 2001-02. At some point over the next few years, the State Gas Tax, if not increased by the State Legislature, will no longer be a viable source of funds for anything other than routine maintenance. I Council has given direction to proceed with implementation of the Enhanced ROW Program, directing that the program be introduced as part of the FY 2001-02 budget. In review of the entire budget package, Council may wish to consider the program under three scenarios: Funding Through State Gas Tax After deducting $111,000 from the amount available for the CIP, the sum of $132,000 remains for the PMMP, traffic calming, embedded crosswalk lights, and miscellaneous other minor work. We have allocated $55,000 for the PMMP, which is sufficient to do only one major preventative maintenance project. The forecast for the fiscal years following FY 2001-02 is grim since the $132,000 now available will most likely decrease as operating costs increase and other equipment needs surface. Thus, if State Gas Tax funds are used for the program, a major portion of the available funding would be devoted to right-of-way maintenance, assuming no increase in the gas tax over the next few years. Funding Through the General Fund Absorbing the Enhanced ROW Maintenance Program in the General Fund would detract from other programs that are already relying on that funding, including development and upgrading of City facilities. In addition, the overall amount available from the General Fund itself will continue to decrease each year as operating costs increase and the need to maintain an adequate level of service persists. Additional General Fund revenues through a local option levy will be needed soon, whether or not the right-of-way maintenance program is funded by this fund. If the program is funded through the General Fund, the local option levy would be essential even sooner than anticipated. Reconsideration of the Program Council could choose to keep the status quo. The anticipated increase in energy costs this fall would probably limit the amount that could be made available for the CIP from the gas tax. We expect the increase in the CIP to be in the $90,000 to $110,000 range. This additional amount would allow us to do much more to protect our investment in the City's street infrastructure. In the long term, it would be a stopgap measure while we explore alternative sources of funding for preventative and corrective maintenance. The downside of keeping the status quo would most likely be an increase in code enforcement efforts to have homeowners maintain the areas along their frontages on collectors, and continuing complaints from homeowners who feel that work is not their responsibility. I am providing this information so that the full impact of the establishment of the Enhanced ROW Program can be considered before decisions on the budget are finalized. Ed Wegner and I will be available to discuss this matter further at the Budget Committee meeting on May 14, 2001. c: Ed Wegner I:\Eng\Gus\Word Documents\Impact of the Enhanced ROW Maintenance on the PMMP Enhanced Right-of-Way Program Impact Page 2 of 2 Excerpts from the May 14, 2001 Budget Committee Meeting Minutes: i Enhanced Right-of-Way Program: Ed Wegner and Gus Duenas presented the Budget Committee with an Enhanced Right-of-Way Program proposal, per Council's previous direction. The current Right-of-Way Program only chops bushes back for visual needs. The Enhanced Right-of-Way Program would mow the major collectors on a three-week cycle. This is an aesthetic program and would cost approximately $172,000 per year. Joyce Patton pointed out that some areas of great concern to certain residents such as Sattler and 135 h would not be addressed by this Program as these streets were not designated as major collectors. Craig Dirksen asked if code enforcement could be used. Jim Hendryx responded that the first set of letters were just sent out to the residents backing 135'. The Budget Committee discussed the pro's and con's of the proposed Program. It was decided that the expense of the Program was unacceptable and that other options including education and code enforcement would need to be discussed. Bill Monahan suggested that the Committee use the Council workshop session in June to continue further discussion. s t ~r s :s TIGARD CITY COUNCIL MEETING MINUTES -MARCH 13, 2001 STUDY MEETING Mayor Griffith called the meeting to order at 6:31 p.m. Council Present: Mayor Griffith, Councilors Dirksen, Patton, Scheckla. Staff Present: City Manager Bill Monahan, City Engineer Gus Duenas, Chief of Police Ron Goodpaster, Streets Supervisor Howard Gregory, City Attorney Tim Ramis, Public Works Director Ed Wegner, City Recorder Catherine Wheatley. > FOLLOW UP OF SIDEWALK MAINTENANCE AND RESPONSIBILITIES ON MAJOR COLLECTORS Public Works Director Ed Wegner reviewed this agenda item. (See the staff report on file with the Council packet meeting materials.) Mr. Wegner reported that staff had reviewed the 25 miles of sidewalks adjacent to major collectors. Many of those sidewalks are in need of repair. It is anticipated that it would cost $300,000 in the first year and $200,000 in the next two years to bring the sidewalks into compliance with City standards. The Council reviewed this issue on October 17, 2000, and indicated at that time that the dollar figure was too high. Mr. Wegner noted that some of the sidewalks are behind fences and not easily accessible by the property owners adjacent to the sidewalks. Mr. Wegner outlined another alternative, which would be to have the City immediately accept sidewalks that meet APWA or City standards. (This alternative is outlined in detail in the Staff Report on file with the Council packet meeting materials.) Under this alternative, the City would notify homeowners that if they are willing to have the City inspect the sidewalks, and once the sidewalk meets standards, then the sidewalk would be accepted into the City for future maintenance. One drawback, noted Mr. Wegner, was that there could be piecemeal maintenance of sidewalks. For example, not all households adjacent to each other would agree to bring the sidewalks up to standard. It was noted also that this agreement would not mean that the City would keep the sidewalks clean and clear; this responsibility would remain with the property owner. Letters of agreement would need to be drawn up between the City and the property owners. TIGARD CITY COUNCIL MEETING MINUTES - March 13, 2001 page 1 Discussion followed. The following points were raised: ♦ The City would not specify which contractor a property owner should use to bring the sidewalk up to standard. ♦ Replacement would be for the size and standard for "today" for that street. e There are a number of contractors available that would give property owners advice in estimating the cost to repair and bring up to standard their segment of sidewalk. ® The City would not do the work and bill the property owner. This matter will be packaged for the Budget Committee's consideration. The Council will also discuss it further at a future Council meeting. It was noted that a reminder should be placed in the Cityscape newsletter that property owners have responsibilities with regard to maintenance of the sidewalk. Councilor Patton requested that it is made clear that sidewalks being discussed for this program were those that were adjacent to major collector streets. It could be that some exceptions would be granted for sidewalks next to minor collector streets; however, those would come before the Council for determination. > COUNCILOR PATTON REPORT OF CONVERSATION WITH PORTLAND COMMISSIONER ERIK STEN REGARDING PORTLAND WATER Councilor Patton reported on a recent conversation she had with Portland Commissioner Erik Sten. She advised that Public Works Director Ed Wegner and she talked to Eric Sten during a Regional Water Consortium meeting with regard to the recent report in the press that Commissioner Sten was supportive of looking a regional water authority. It appeared that Commissioner Sten agreed that wholesale purchasers would also be supportive of viewing the Bull Run Water system as a regional resource. Commissioner Sten advised he had recently received support from fellow Commissioners for the idea of a regional water authority. The next step will be to obtain a resolution from the Portland City Commission supporting a regional water consortium. Then, a statement of principles should be developed. TIGARD CITY COUNCIL MEETING MINUTES - March 13, 2001 page 2 AGENDA ITEM No. 6 Date: June 12, 2001 UJ LIC HEARING TESTIMONY SICK SHEET Please sign on the following page(s) if you wish to testify before City Council on: Consider Resolution Awft uertifyinew that the City Provides Services Qualifying for State Shared Due to Time Constraints City Council May Impose Time Limit on Testimony I:WDM\GREER\CCSIGNUP\PH TESTMNY UPDATED 6-13.00C REM AGENDA ITEM No. 6 PLEASE PRINT Proponent - Speaking In Favor Opponent - (Speaking A ainst Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. I Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM lD FOR AGENDA OF June 12.2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES f-~ 19 PREPARED BY: Craig Prosser DEPT HEAD OK U-0 CITY MGR OK U0 ISSUE BEFORE THE COUNCIL Shall the City Council approve a resolution certifying that it provides certain services making it eligible to receive state shared revenues? STAFF RECOMMENDATION Staff recommends the approval of the attached resolution. INFORMATION SUMMARY The City has estimated the receipt of the following state shared revenues in FT 2001-02: Cigarette Tax $ 79,689 Liquor Tax $ 329,013 State Gas Tax $1,650,588 The state requires the City to certify its eligibility to receive these revenues by stating that it provides more than four of the services listed in ORS 221.760. The City does provide a sufficient number of required services and is therefore eligible for these services. Approval of the attached resolution will meet the state requirement of cerftification. OTHER ALTERNATIVES CONSIDERED Not accept the revenues from the State of Oregon. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Acceptance of these revenues will assist in funding City goals and strategies. ATTACHMENT LIST Certifying resolution. FISCAL NOTES Approval of the resolution would secure $408,702 of revenue for the General Fund and $1,650,588 for the State Gas Fund. AGENDA ITEM No. 7 Date: June 12, 2001 PUBLIC HEARING TESTIMONY SIGN-UP SHEET Please sign on the following page(s). if you wish to testify before City Council on: Consider 0"'rdinance Declarin,"s (.%Aty's 9 Election to Receive State Revenues Due to Time Constraints City Council May Impose A Time Limit on Testimony I:\ADM\GREER\CITY COUNCIL\CCSIGNUP\PH TESTMNY RECEIVE STATE REVENUES.DOC AGENDA ITEM No. 7 PLEASE PRINT Proponent - S peaking in Favor Opponent - S eakin A ainst Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM # FOR AGENDA OF June 12, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES PREPARED BY: Craig Prosser DEPT HEAD OK C ~y CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the City Council approve an ordinance declaring the City's election to receive state revenue sharing revenues: STAFF RECOMMENDATION Staff recommends the approval of the attached ordinance. INFORMATION SUMMARY The City has estimated the receipt of $208,887 of state revenue sharing in the FY 2001-02 budget. Such funds are available from the state for those cities that meet the requirements. The requirements include a public hearing before the Budget Committee and a public hearing before the City Council. The hearing before the Budget Committee was held May 14, 2001. Approval of the attached ordinance will meet the state requirements for the City's election to receive these funds. OTHER ALTERNATIVES CONSIDERED Not accept the revenues from the State of Oregon. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Acceptance of these revenues will assist in funding City goals and strategies. + ATTACHMENT LIST i { Ordinance declaring City election to receive state revenue sharing funds. FISCAL NOTES Approval of the ordinance would secure $208,887 of revenue for the General Fund. y; -Oregon Department of Administrative Services Office of Business Administration John A. Kitzhaber. M. D.. Go cmor 155 Cottage St. NE U-90 Salem, OR 97301-3972 (503)378-2350 ext329 RETURN TO : FAX (503)373-1273 DEPARTMENT OF ADMINISTRATIVE SERVICES OFFICE OF BUSINESS ADMINISTRATION ATTN KEVIN HERBURGER 155 COTTAGE ST NE U-90 SALEM OR 97301-3972 AN ORDINANCE/RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES The City o TIGARD ordains as follows: Section 1. Pursuant to ORS 221.770, the city hereby elects to receive state revenues for fiscal year 2001-2002. Passed by the Common Council the 1A)0-2 day of sItne) , 2001. Approved by the Mayor this 1 day G(_at) , 2001. Mayor , Attest % riQ_ .Z~ - Greer A. Gaston, Deputy City Recorder I *certify that a public rearing before the Budget Committee was held on is ~1 1-4 , 2001 and a public hearing before the City Council was held on vn[E 2001, giving citizens an opportunity to comment on use of State Revenue Sharing. Greer A. Gaston, Deputy City Recorder DEADLINE JULY 31. 2001 * NOTE: Please send certification only. We do not need copies of notices. It D 'IiWkJa MAY 14 2WI regon Department of Administrative Services office of Business Administration ..Z u John A rftzhaber, M.D., Governor 155 Cottage St. NC U-90 Salem, OR 97301-3872 (503)378-2350 ext 329 May 11, 2001 FAX (503)373-1273 Kcvin.Hcrburgcr cr state.or.us CITY OF TIGARD CITY FINANCE DIRECTOR 13125 SW HALL BLVD TIGARD OR 97223 Finance Director, State Revenue Sharing Law, ORS 221.770, requires cities to pass an ordinance or resolution each year stating that they want to receive state revenue sharing money. The law also requires that cities certify that two required public hearings were held. In order to receive state revenue sharing in 2001-2002, your city must have levied property taxes in the preceding year and: 1. Pass an ordinance or resolution approving participation in the program and file a copy of that ordinance with the Office of Business Administration before July 31. 2. Hold the following hearings on the use of state revenue sharing funds: a) a public hearing before the budget committee to discuss possible uses of the funds; b) a public hearing before the city council on the proposed uses of the funds in relation to the entire budget. 3. Certify to the Office of Business Administration by completing the form on the back of this letter, before July 31, that these hearings have been held. The requirements for an Actual Use Report due December 31 of each year and Long Range Fiscal Projections due January 15 were repealed by the 640i Legislative Session. It is no longer necessary for you to file these reports. If you have any questions, you can contact me Monday through Friday 7:45 AM - 4:15 PM. Sincerely, Kevin Herburger Disbursement Accountant Office of Business Administration AGENDA ITEM No. 8 Date: June 12, 2001 PUBLIC HEARING TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: lank insider Resolution Adowftting. the Budget, Making Appropriations, Valorem Tax Declaring the Levy a Classif.wing the Levy as Provided 310.060(2) for Fiscal Year 2001 =2002 i i Dale to Time Constraints City Council May Impose a A Time Limit on Testimony I:WDWGREEMITY COUNCIUCCSIGNUP\PH TESTMNYAPODTING BUDGETMOC AGENDA ITEM No. 8 PLEASE PRINT Pro onent - S eakin In Favor Opponent- (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM # O FOR AGENDA OF June 12, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION OF THE CITY OF TIGARD ADOPTING THE BUDGET MAKING APPROPRIATIONS, DECLARING THE VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2001-02 PREPARED BY: Craig Prosser DEPT HEAD OK ahvl &WV~CITY MGR OK f-0,4/7 Oy t4~ ISSUE BEFORE THE COUNCIL Oregon Local Budget Law requires that a budget for the following fiscal year year be adopted by the City Council prior to July 1, after approval by the Budget Committee and after a public hearing has been held before the City Council. STAFF RECOMMENDATION Staff recommends adoption of the FY 2001-02 Budget. INFORMATION SUMMARY The Tigard Budget Committee (comprised of the City Council plus five citizens) held three meetings on the Cit Manager's Proposed FY 2001-02 Budget in May 2001. On May 14, the Budget Committee approved the Proposed Budge with amendments and forwarded the Budget to the City Council for adoption. Oregon Local Budge Law gives the governing body of the jurisdiction authority to make certain changes in the Approve Budget prior to Adoption. The City Council may adjust resources of expenditures up or down as long as the increase in fund does not exceed 10% of the fund total. No adjustments to the Approved Budget have been proposed. The total FY 2001-02 City of Tigard Budget will be $53,588,343 OTHER ALTERNATIVES CONSIDERED Since no amendments have been proposed, no other alternatives are being considered. By Oregon Law, the FY 2001- 02 Budget must be adopted by the City Council prior to July 1, 2001. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The Proposed Budget reflects the Vision Task Force Goals. FISCAL NOTES The Approved Budget includes total appropriations of $53,588,343. The resolution also levies general property taxes at the City's permanent rate of $2.5132 per thousand and levies general obligation debt service property taxes in the amount of $228,498. AGENDA ITEM No. 9 Date: June 12, 2001 PUBLIC HEARING TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: rove the I lmw%rovement Proamram for Fiscal Year 2001 =2002 Due to Time Constraints City Council May Impose A Time Limit on Testimony L\ADKGREEMCITY COUNCIMCSIGNUMPH TESTMNY APPROVE CIP.DOC AGENDA ITEM No. 9 PLEASE PRINT Pro onent - S eakin In Favor Opponent - S eakin A ainst Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. { { Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. { i { 3 AGENDA ITEM # FOR AGENDA OF June 12, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TIIT FY 2001-02 Capital Improvement Program PREPARED BY: A.P. Duenas DEPT HEAD OK 04Q-Lf" -CITY MGR OK `L Wr ' ISSUE BEFORE THE COUNCIL Adoption of the FY 2001-02 Capital Improvement Program and approval of the FY 2001-02 projects. STAFF RECOMMENDATION Staff recommends that City Council, by motion, adopt the FY 2001-02 Capital Improvement Program and projects as described in the attached memorandum dated May 29, 2001 with appendices A through H. INFORMATION SUMMARY Attached is a memorandum dated May 29, 2001 outlining the FY 2001-02 Capital Improvement Program (CIP). This memorandum, with appendices, presents the recommended projects for FY 2001-02 and a tentative list of projects for the following four years. The FY 2001-02 CIP was presented to the Planning Commission at its meeting on May 21, 2001. The Planning Commission recommended approval of the proposed program with revisions as recommended by the City Engineer. The FY 2001-02 CIP, with revisions incorporated, is submitted to City Council for review and approval. The adopted program would be the City's Capital Improvement Program for FY 2001-02. OTHER ALTERNATIVES CONSIDERED Adopt the FY 2001-02 CIP with further modifications. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The FY 2001-02 CIP supports the Tigard Beyond Tomorrow Transportation and Traffic goals of "Improve Traffic Safety" and "Improve Traffic Flow." ATTACHMENT LIST Memorandum dated May 29, 2001 with appendices A through H outlining the FY 2001-02 Capital Improvement Program. FISCAL NOTES The FY 2001-02 CIP project amounts are based on the Finance Director's funding projections for FY 2001-02. 1:\Citywide\Sum\FY 2001-02 Capital Improvement Program.doc I 'I CITY OF TIGARD Engineering Department Shaping A Better Community MEMORANDUM CITY OF TIGARD 13125 SW Hall Blvd Tigard, OR 97223 Phone (503) 639-4171 Fax (503) 624-0752 TO: City Council ^ a FROM: Agustin P. Duenas, P.E. City Engineer DATE: May 29, 2001 SUBJECT: FY 2001-02 Capital Improvement Program This document presents the proposed FY 2001-02 Capital Improvement Program (CIP) for review and approval. The proposed CIP was presented to the Planning Commission on May 21, 2001 for review and recommendation to City Council. The Planning Commission approved the FY 2001-02 CIP as submitted with revisions as recommended by the City Engineer. This document reflects those revisions. One significant revision is the addition of $75,000 in State Gas Tax funding to the Pavement Major Maintenance Program. The other changes adopted by the Budget Committee were incorporated into the CIP submittal to the Planning Commission. Background The long-term Capital Improvement Program, initially adopted by the City Council on August 23, 1994, identified projects for the 1994-95 CIP Program and proposed a list of projects for the next 6- year period. The Capital Improvement Program includes improvements to the streets, storm drainage, sanitary sewer, water, parks, and city facilities systems. The Engineering Department manages the street, storm drainage, and sanitary sewer CIP's. The Public Works Department manages the Water System CIP, the Parks CIP is managed jointly by the Planning and Engineering Departments, and the City Facilities System is jointly managed by the Engineering and Public Works Departments. The Capital Improvement Program is reviewed and approved each year by the City Council. The CIP formulation is separate from the yearly operating budget process but is approved as part of the City's overall budget. While the program lists projects for subsequent fiscal years, the projects shown are tentative and are subject to change during the formulation process for each specific budget year. The CIP, through the adoption process, therefore establishes the budget for each fiscal year and serves as a planning document to guide the infrastructure improvements over the following 4 years. During each budget year's update, the revenue estimates are adjusted, the project cost estimates are reviewed, and the program and project priorities are re-evaluated based on changes in City plans, citizen input, and additional data which may become available. The 1996-97 CIP listed a 6-year program; the 1997-98 CIP returned to the 7-year period originally established in 1994. The CIP for FY 2001-02 presents a 5- year program that conforms to the Finance Director's Five Year Financial Plan projections. Process The Capital Improvement Program update process begins with citizen involvement through the Citizen Involvement Teams. An overview of the CIP process is presented to the CIT's, usually early in the calendar year so that the entire process can be completed and the annual CIP budget submitted to and approved by City Council prior to the beginning of the next fiscal year (July 1). This overview was presented during the February CIT meeting this year. The CIT meeting in March provided the CIT members with the opportunity to provide input into the process and to nominate projects for evaluation and possible inclusion into the program. The Planning Commission review typically provides another opportunity for public comment on the proposed plan. After review by the Planning Commission, the plan with subsequent modifications, if any, is submitted, with Commission recommendation, to the City Council for review and approval. Council may make additional modifications to the plan during its review and approval process. The approved plan would be the approved Capital Improvement Program for the next fiscal year. The following summarizes the program update for the 2001-02 budget year. It is important to note that each funding source has restrictions on the types of projects that can be constructed. Projects cannot be moved from one funding source to another. Committed projects are those projects that have been previously approved for 2000-01 funding, but have not been completed as of June 30, 2001. The specific lists of projects are contained in the appendices associated with each of the program areas. The committed projects and the funding needed to complete them are also shown in the appendices. 20001-02 CAPITAL IMPROVEMENT PROGRAM STREET SYSTEM PROGRAM The Street System Program contains projects to construct, maintain, and improve Tigard's street system. Projects are accounted for in the State Gas Tax Fund, the Traffic Improvement Fee Fund, The Urban Services Fund, the Underground Utility Fund, the Dartmouth LID Fund, and the 69th Avenue LID CIP Fund. State Gas Tax Fund State gas tax revenue can be used for upgrading the collector and local streets within Tigard, without restriction. This revenue is limited, however, and is not sufficient to fund all the street improvement needs of the City. The total State Gas Tax amount shown for the FY 2001-02 fiscal year is based on current projections. There has been a substantial decrease in projected funding available for FY 2001- 02. The originally proposed amount of $132,000 is approximately $262,000 less than that budgeted in FY 2000-01. The decision of the Budget Committee to exclude enhanced right-of-way maintenance from the FY 2001-02 Budget adds $75,000 to the amount available for street projects. However, as Memorandum to City Council FY 2001-02 Capital Improvement Program Page 2 of 15 expenses increase and operational costs rise, the amount available for projects will continue to decrease in the coming years. Traffic Impact Fee Fund Traffic Impact Fee (TIF) funding can be used only for highway and transit capital improvements that provide additional capacity to major transportation systems. This funding is limited to major collector and arterial streets, and 50% must be spent on arterial streets. A major portion of transportation planning is completed. The Transportation System Update Plan has made significant progress with the draft plan completed and awaiting adoption. There will not -be sufficient funding in the TIF Fund, however, to complete all the projects that are envisioned over the next 5 to 10 years. Dartmouth LID Fund The Dartmouth LID Fund was established to account for the construction of a local improvement district (LID) on Dartmouth Street. The source of funding is assessments against benefiting properties within the LID. 6Vh Avenue LID CIP Fund The 69th Avenue LID CIP Fund was established to account for the construction of a local improvement district (LID) on 69th Ave. The source of funding is assessments against benefiting properties within the LID. Urban Services Fund The Urban Services Fund was established to track revenues and expenses associated with the provision of services in the areas outside the City limits but within Tigard's urban services area. Tigard provides current planning, development review, and other services in this area under contract with Washington County. The City collects building and planning related fees to pay for these services. In addition, the County pays the City to provide major road maintenance. Underground Utility Fund This fund receives payments from developers in lieu of installing utilities underground. Funds are then used to place utilities underground in conjunction with major roadway projects. The following are brief descriptions of the street projects proposed for FY 2001-02. A complete listing of the projects and the 5-year program is attached as Appendix A. Project Funding Source Amount Embedded Crosswalk Lights State Gas Tax $40,000 Last year's program provided $60,000 to install crosswalk lights at three locations: Main Street (at the bridge), 12151 Avenue (at Springwood Drive), and Walnut Street (at Grant Avenue). The funding was not enough for construction at all three locations and only Main Street (at bridge) and Walnut Street (at Grant Avenue) were selected for installation. This year's program includes 12151 Avenue (at Springwood Drive). Memorandum to City Council FY 2001-02 Capital Improvement Program Page 3 of 15 3 s Project Funding Source Amount Pavement Major Maintenance Program State Gas Tax $55,000 (PMMP) This is a program of corrective and preventive maintenance on all paved streets in Tigard. It addresses those streets that can still benefit from corrective or preventative action. Last year's program expended $120,000 from the $150,000 PMMP budget. Streets that need overlays this year include 12151 Avenue (Scholls Ferry Road to Springwood Drive), Johnson Street (Grant Avenue to Hwy 99), North Dakota Street (200 feet from the bridge to Tiedeman Avenue), North Dakota Street (Scholls Ferry Road to Springwood Drive), Ash Street (between Scoffins and Commercial Streets), and Meadow Street (Tiedeman Avenue to end). In addition, Kable Street requires a pavement overlay before permanent speed humps are placed. Streets that need to receive slurry seals during 2001-02 fiscal year include Springwood Drive (12151 Avenue to Scholls Ferry Road), Manzanita Court (121St Avenue to end), Merestone Court (12151 Avenue to end), and Sandburg Street (the last 900 feet of street). With the amount originally proposed, only three streets out of the above list could be addressed. The additional funding will allow more streets in the list to receive preventative maintenance. 121St Avenue from Scholls Ferry Road to Springwood Drive will receive a combination pavement inlay/slurry seal treatment, and Ash Street and Meadow Street will receive pavement overlays. Streets under consideration include Kable Street and North Dakota among others. Traffic Calming Program State Gas Tax $25,000 This program provides funding for traffic calming measures Citywide. The program for FY 2001-02 includes $25,000 for City-funded projects. Much of the funding will be used to place speed humps on streets that have clearly demonstrated the need for installation of these traffic-calming devices. A portion of this fund can be used on a 50-50 cost sharing basis with residents for placement of speed humps in streets that do not make this year's list. This year's program includes speed humps for Commercial Street (west of 951h Avenue), Former Street (between 113`h and 111` Place), Kable Street between 100th Avenue and Naeve Street, Sattler Street between 100`h and 98`h Avenues, and possibly Spruce Street between 72"d and 78`h Avenues. 791h Avenue Design State Gas Tax $12,000 This amount completes the design project for 791h Avenue between Durham Road and Bonita Road. There is no funding available for construction of the project. The completed design will be applied in the review of development projects as they occur along that street. Gaarde Street Improvements Phase 2 Traffic Impact Fee $1,840,000 The initial phase of this project is the right-of-way acquisition and construction of underground utilities for Gaarde Street from 12151 Avenue to Highway 99W. The construction of Gaarde Street (Phase 1) from Walnut Street to the Quail Hollow subdivision was completed in FY 2000-01. Last year, these two projects expended $1,400,000 from a $1,600,000 budget. The road construction for Phase 2 will be initiated in the spring of 2002. The construction of this project will extend into FY 2002-03. The amount included for next fiscal year is that amount that would be expended by the end of FY 2001-02. Memorandum to City Council FY 2001-02 Capital Improvement Program Page 4 of 15 Project Funding Source Amount Burnham Street (Design and Right-of-Way) Traffic Impact Fee $300,000 The design of this project is approximately 50% completed. Right-of-Way acquisition is underway. An amount of $300,000 is allocated to complete the design and right-of-way acquisition. Construction of this project is anticipated to commence in the next two to three years. 121" Avenue and Walnut Street (Design and Traffic Impact Fee $250,000 Right-of-Way) 12151 Avenue between Gaarde and Walnut Street, and Walnut Street between 12151 Avenue and Tiedeman Avenue/Fonner Street will be designed for widening to the ultimate width of a Major Collector. Design and some right of way acquisition will be completed this fiscal year. Construction and the remaining right-of-way acquisition will be programmed in future budgets. Durham Road Signalization Traffic Impact Fee $150,000 Traffic on 98th Avenue attempting to turn left on Durham Road typically experiences excessive delay. This project will install a traffic signal at the intersection to provide safe turning movements at that intersection. Greenburg Road Improvements Traffic Impact Fee $310,000 (Washington Square Drive to Tiedeman Avenue) The project scope is for the widening of Greenburg Road to a 5-lane facility within the project limits. Only the project design is funded at this time through the Priorities 2000 federal funding with Tigard providing 10% matching funds. The improvements would enhance movement into and out of the Washington Square Regional Center. Bonita Road Improvements Traffic Impact Fee $91,000 Improvements of Bonita Road from the railroad tracks to the Fanno Creek Bridge, which included underground utilities, reconstruction of the railroad crossings and street widening, were completed in October 1998. Traffic Impact Fees in FY 1999-00 and FY 1998-99 funded utility and street improvements. The City agreed to reimburse Portland & Western Railroad for the improvements of the railroad crossings. However, there are some outstanding invoices left on the project that the Railroad has just discovered. An amount of $91,000 is allocated to reimburse the Railroad for its work on the railroad crossings. Preventative Maintenance in the Urban Urban Services $100,000 Services Area These preventative maintenance projects are funded by Washington County for slurry seals and overlays on County Roads covered under the Urban Services Agreement. The funding for FY 2001- 02 includes a combination of funds for both non-collectors and collectors within the Urban Services Area. Memorandum to City Council FY 2001-02 Capital Improvement Program Page 5 of 15 OMEN= Project Funding Source Amount Bull Mountain/Roshak Road Intersection Urban Services $100,000 Improvement Project This project is the widening of the intersection to enhance safety at that location. This project provides turning lanes for safer turning movements, and includes minor underground drainage work, but is not major reconstruction and expansion of that intersection. This project will be proposed to Washington County. Implementation is dependent upon approval by the county to use Urban Services TIF funds for the project. 121x` Avenue/Walnut Street Intersection Underground Utilities $40,000 This is the undergrounding of utilities on the MSTIP 3 Project at Walnut and 121st Avenue. This project is currently under construction with the construction inspection administered by the County. Last year's funding was in the amount of $150,000 from the Underground Utility Fund. An additional amount of $40,000 will be allocated to complete the project. 69`h Avenue LID 691h Avenue LID $50,000 This project improved an area within the Tigard Triangle. Work has been completed, and the LID is in the process of being closed out. The FY 2001-02 budget includes sufficient appropriation to spend any remaining funds for project costs should they not be spent in FY 2000-01. Dartmouth LID Dartmouth LID $10,000 The funding allocated in FY 2001-02 is intended to pay for any further expenses arising from the LID formed to construct improvements on Dartmouth Street. Total Streets System Program Budget $3,373,000 PARKS SYSTEM PROGRAM The Parks System Program contains land acquisitions for new or expanded parks and open spaces and improvements to existing parks. The primary source of funding for these projects is the Parks SDC Fund. The Metro Greenspaces Fund, the Parks Levy Improvement Fund, and the Tree Replacement Fund provide additional funding. i i a Parks SDC The Parks SDC is the City's primary and most consistent funding source for park improvements. The fee schedule was adopted in 1996 and applies to new development within the incorporated area. The City Council is currently considering an increase to the Parks SDC fee schedule. In order to charge a s Parks SDC in the Urban Services area, the City must obtain specific legal authority from the County. The City has had discussions with the County on obtaining this legal authorization, but to date has not yet obtained it. In combination with development activity, Council's decisions regarding fee levels and the County's attitude toward an Urban Services SDC will determine how much in SDC funding will be available for future park improvements. Memorandum to City Council FY 2001-02 Capital Improvement Program Page 6 of 15 Metro Greenspaces Fund The Metro Greenspaces Fund accounts for purchases of open spaces using Tigard's share of the Metro Open Spaces, Parks, and Streams bond proceeds. Funds are provided on a reimbursement basis and can only be used for purchase of open spaces and limited capital improvements. The FY 2001-02 budget also includes $50,000 of anticipated grant revenue in this fund Park Levy Improvement Fund The Park Levy Improvement Fund was established to account for funds for a park property tax levy. That levy is no longer in existence, so funds represent unspent balance of those funds. In addition, the City received a donation from the estate of a local resident to build a butterfly path in Cook Park. This gift was placed in this fund. The City plans to phase this fund out in FY 2000-01 since no more revenue is being received. The FY 2001-02 budget includes a token amount in this fund to allow any remaining funds to be spent. Tree Replacement Fund Developers in Tigard are required to protect as many trees as possible when property is developed. They are given the option, however, when it is not feasible to protect all trees, to pay a fee to the City. This fee is used to plant trees in other areas of the City requiring more trees. These fees are accounted for in the Tree Replacement Fund. The following are the proposed projects for FY 2001-02. The project listings are again shown in Appendix B. Project Funding Source Amount Cook Park Phase 1 Parks SDC e Parking lot with landscaping $505,991 a Infrastructure $64,727 ■ Butterfly Meadow Planting and Irrigation $86,026 * 85th Avenue emergency connection $115,020 Dog Fark Parks SDC $20,000 Woodard Park Playground Equipment Parks SDC $25,000 Park Levy Improvement Park Levy Improvement $10,000 This fund is intended to be closed out in FY 2000-01. This appropriation is included in the CIP only to allow expenditure of any funds which may be left over from FY 2000-01. Tree Planting Tree Replacement $50,000 Woodard Park Trail Construction Metro $88,000 Memorandum to City Council FY 2001-02 Capital Improvement Program Page 7 of 15 Project Funding Source Amount Fanno Creek Trail Land Acquisition Metro $43,046, Fanno Creek Wetland Mitigation Monitoring Parks SDC $5,000 Total Parks System Program Budget $1,012,810 SANITARY SEWER SYSTEM PROGRAM The Sanitary Sewer System Program contains projects to construct, maintain, and improve the sanitary sewer system in Tigard. The Unified Sewerage Agency of Washington County (USA) and the City of Tigard have entered into an agreement for cooperative operation of the Sanitary Sewer System. The City owns, maintains and operates the system within certain limits in a defined service area under that agreement with USA. Projects are accounted for in the Sanitary Sewer Fund. Sanitary Sewer Fund The Sanitary Sewer Fund resources are reserved for maintenance repairs on currently unknown projects, for capacity upgrades as recommended from the USA Master Plan, and for the Neighborhood and Commercial Area Sewer Extension Programs. The unrestricted portion of the Sanitary Sewer Fund can be used for repair and maintenance projects Citywide and for extension of the existing system to unsewered areas. The annexation of Walnut Island and ancillary islands brings new areas requiring extension of sewers into the City. The following projects are proposed for FY 2001-02. The list of projects for the full 5-year program is summarized in Appendix C. Project Funding Source Amount Bonita Road (at Milton Court) Sanitary Sewer $125,000 This project is to replace approximately 250 feet of 8-inch sanitary sewer pipe that crosses Fanno Creek at Milton Court. This project was completely designed and sent out to bid last year. However, due to excessively high bids submitted at the bid opening, all bids were rejected by the City. This project will be re-bid in the summer. The pipe has been repaired temporarily to address problems that could arise prior to construction. i Neighborhood and Commercial Area Sewer Sanitary Sewer $2,000,000 Extension Programs The Neighborhood Sewer Extension Program has been a highly successful program commencing with a its implementation in the 1996-97 CIP budget year. Last fiscal year's program included 71 homes by a I constructing four reimbursement districts. City Council has provided direction for the development of a 5 to 6 year program to extend sewer service Citywide. The recently annexed Walnut island and ancillary islands, together with other unserved areas in the City, will be part of this program. Memorandum to City Council FY 2001-02 Capital Improvement Program Page 8 of 15 Project Funding Source Amount The program development will be ongoing during the next few months. In anticipation of this program approval, funding has been increased to $2,000,000 beginning in FY 2001-02 to include projects in the newly annexed areas, as well as other areas throughout the City. Sanitary Sewer Major Maintenance Program Sanitary Sewer $80,000 These funds would be used to contract out sewer repair projects that are beyond the repair capabilities of the Public Works Department. This program is expected to be a continuing program in F--re years. The Sanitary Sewer Major Maintenance program in rY 2001-02 will include projects at various locations in the City. 1101h Avenue (at Derry Dell Creek) Sanitary Sewer $25,000 This project will relocate an existing pipe that runs in the back of two private properties on 110`h Avenue. The grade of the existing pipe is extremely poor and there is evidence of severe bellying. The existing pipe will be abandoned and the new pipe will be bored under the creek. Total Sanitary Sewer System Program Budget $2,230,000 STORM DRAINAGE SYSTEM PROGRAM The Storm Drainage System Program contains projects to construct, maintain, and improve the storm drainage system in Tigard. The Unified Sewerage Agency of Washington County (USA) regulates the storm drainage system, but Tigard owns, maintains and operates the system within the City limits. Projects are accounted for in the Storm Fund and the Water Quality/Quantity Fund. Storm Sewer Fund The Storm Sewer Fund CIP is supported from storm drainage charges and Systems Development Charges (SDCs). SDC funds must be used for projects designated in the Unified Sewerage Agency (USA) master plan. Water Quality/Quantity Fund Water Quality/Quantity fees are collected by the City on certain development activities in the City. These charges, which were instituted by Unified Sewerage Agency (USA), are used to fund offsite surface water system improvements and capacity improvements to the storm drainage system. The detailed project listing is attached as Appendix D. The proposed projects for CIP Fiscal Year 2001-02 are as follows: Project Funding Source Amount 118`h Court Erosion Control Storm Sewer $100,000 Memorandum to City Council FY 2001-02 Capital Improvement Program Page 9 of 15 Project Funding Source Amount This is an erosion control project that extends the previously installed improvements further downstream to alleviate the heavy erosion on the side slopes and streambed. The project design is nearing completion and construction is expected to begin this summer. Walnut Street Storm Drainage Storm Sewer $25,000 Improvements This project upgrades the inadequate storm drainage system at the east end of the MSTIP 3 project at the Walnut Street/121" Avenue intersection and routes it easterly to an existing culvert crossing Walnut Street. The scope of work includes project design, easement acquisition and installation of storm drain pipes and water quality facility needed for the project. Construction of this project is underway. Last year, the project expended $75,000. The $25,000 is can-ied over to FY 2001-02 to pay for completion of the work during the coming fiscal year. Storm Drainage Analysis for Washington Storm Sewer $12,000 Square Implementation Plan The Washington Square Implementation Plan development is in progress and extends into FY 2001- 02. These funds are carried over to the new fiscal year to complete the development of the plan. Storm Drainage Major Maintenance Storm Sewer $80,000 Program This program addresses minor storm drainage problems requiring more than normal maintenance effort. One of the projects of this year's program includes erosion control along Fanno Creek's slope at DeAnn Court. Storm Drain Pipe Rehabilitation Storm Sewer $100,000 The City currently has approximately 4,300 feet of storm drain pipes that are under capacity and consist of failing pipe materials. This project will rehabilitate 1,200 feet of existing pipes by methods of pipe bursting or lining. Ann Court Storm Sewer $25,000 Last year's Storm Drainage Major Maintenance Program installed drainage pipes and catch basins to collect water draining from the surrounding areas on Ann Court. This drainage system connects to an existing 30-inch pipe that has been damaged due to improper installation. This project will replace the existing pipe with new CMP material. Washington Square Storm Runoff Water Quality/Quantity $50,000 Pretreatment This project was initiated in FY 2000-01 to remove pollutants from the Washington Square storm runoff. The funds shown are carried over to complete that portion of the work that overlaps into the new fiscal year. Memorandum to City Council FY 2001-02 Capital Improvement Program Page 10 of 15 Project Funding Source Amount Summer Lake Improvements Water Quality/Quantity $350,000 The Summer Lake Task Force considered several options for improvements to Summer Lake. The Task Force reported to City Council on March 13, 2001. This funding continues the progress on the project in accordance with Council direction. Wetland Mitigation Monitoring Water Quality/Quantity $3,500 The permit issued in 1999 by DSL requires that the mitigation area be monitored for a period of three years, while the Corps of Engineers requires a five-year monitoring period. This work is required to compensate for the wetland impacts of the Tiedeman and Grant Avenue Bridge Replacement projects. Annual monitoring last year indicated that the survival rate of mitigation plantings was less than 80% as required by the permits. As a result, additional plantings, which included a mix of trees and shrubs along the bank lines, were installed last year to replace the dead ones. This project will continue the monitoring service for the third year. Total Storm Sewer System Program $745,500 CITY FACILITIES SYSTEM PROGRAM The City Facilities System Program contains projects to maintain, improve or expand general purpose city facilities (such as City Hall) or facilities which do not fit into any of the other CIP Programs (such as the Library). Funding for these projects come from the General Fund or from the Facilities Fund. General Fund The General Fund supports CIP projects of a general nature or which serve operations budgeted in the General Fund. The primary source of revenue is property tax. Facilities Fund The Facilities Fund provides funding for major capital projects supporting General Fund programs. The primary sources of revenues for this fund are transfers from the General Fund or donations for specific projects. The project listing for FY 2001-02 and the full 5-year plan are shown in the attached Appendix E. The proposed projects for CIP Fiscal Year 2001-02 are as follows: ~I Project Funding Source Amount Energy Conservation Improvement program General $6,900 This project will replace lighting at the Senior Center with energy efficient units. a I Replace window at the Water Building General $5,000 lunchroom Memorandum to City Council FY 2001-02 Capital Improvement Program Page 11 of 15 Project Funding Source Amount Replace carpet at the Water Building General $12,000 auditorium, lunch room and conference room Replacement of Police Department HVAC General $100,000 This project was initiated in FY 2000-01 but requires funds to be carried over to FY 2001-02 for completion of the work. Niche HVAC/Police HVAC/City Hall General $252,600 Duct work cleaning at City Hall General $10,000 Duct work cleaning at Police Department General $10,000 Install 500 square feet of acoustical tiles at General $1,500 Police Department ADA public restrooms upgrade at Water General $10,000 Building Replace gutters at Senior Center $2,000 New Library Design and Land Acquisition Facility $750,000 This project involves the design of the new library and land acquisition costs for the new library site. This project is under development. Final project costs will depend on the recommendations of the New Tigard Library Construction Committee. Total City Facilities System Program Budget $1,160,000 WATER SYSTEM PROGRAM The Water System Program contains projects designed to maintain and improve the Tigard water system. The Tigard water system provides water to portions of the City of Tigard, the cities of King City and Durham, and an unincorporated area under the jurisdiction of the Tigard Water District. All of these entities are represented on the Intergovernmental Water Board which approves the capital program for the system. Projects are accounted for in the Water Fund, the Water SDC Fund, and the Water CIP Fund. Water Fund The Water Fund is the primary operating and maintenance fund of the water system. Revenues come from water sales and connection fees. This fund supports operations and major capital maintenance and some system improvements not eligible for funding from Systems Development Charges (SDCs). Memorandum to City Council FY 2001-02 Capital Improvement Program Page 12 of 15 Water SDC Fund The Neater SDC Fund accounts for the improvement portion of Systems Development Charges (SDCs) charged to new development. Money in this fund can only be used for improvements to or expansion of the current water system needed to support new customers. Water CIP Fund The Water CIP Fund is presently reserved for projects to develop a new long-term water supply for the system. This fund was initially created when the City was exploring the Willamette River as a water supply option. That option is no longer being explored. Money in this fund is therefore being held as a reserve to pay for whatever long-term supply option is ultimately selected. The following are the water system projects proposed for FY 2001-02. The list of projects for the full 5-year program is attached as Appendix F. Project Funding Source Amount Waterline Replacements (SW Walnut Street Water $800,000 between SW 122 "d and SW 135th Avenues) This project consists of replacing existing 6-inch and 12-inch cast iron water mains with a new 24-inch ductile iron water main. It also includes 1,000 feet of 16-inch water main that will replace 1,000 feet of 8- inch water line. This project was identified through the 2000 Water Master Plan and was originally scheduled to begin construction in 2003-04. However, Washington County plans to reconstruct this portion of SW Walnut in FY 2001-02 as part of the MSTIP 3 program, requiring the City to schedule the project in FY 2001-02. Meter Replacements Water $40,000 This is the fourth year of a program to replace all 11/2-inch and larger meters. The results have shown that changing out the existing meters can increase water revenues by 10%. Replacement of defective or malfunctioning Water $10,000 5/8" x 3/4" and 1" meters Meter Installations Water $52,500 350 new meter installations are anticipated in FY 2001-02. The average material cost of $150 per meter is used for budgetary purposes. Water Service Installations Water $10,000 Beginning in FY 2000-01, new subdivisions and commercial projects that did not require direct taps into City water mains for new water services are required to install their own services. This requirement is standard practice in most cities and water districts and allows the City to focus on routine and preventative maintenance of the water system. The City does install services for a single lot or a single service that requires this direct tap. This budgeted amount should be sufficient to cover the costs of these taps. Memorandum to City Council FY 2001-02 Capital Improvement Program Page 13 of 15 Project Funding Source Amount Regulator Installations Water $20,000 Installation of one additional pressure reducing station may be required on the northern flank of Bull Mountain if additional phases of Hillshire Creek are constructed. Fire Hydrant Installation/Replacement Water $50,000 This is an ongoing program to replace the old style Pacific States fire hydrants with new hydrants. Line Replacements - SW 150th Avenue from Water SDC $171,000 SW Bull Mountain Road to SW Cabernet Street Install 1,500 feet of 12-inch water main. The 2000 Water Master Plan identifies the need for a 12-inch distribution main to reinforce fire flows. Pipeline Extensions - 550 foot Reservoir Water SDC $152,000 Supply Feed from Menlor Reservoir site to SW Sunrise Lane In the 2000 Water Master Plan, a new 16-inch transmission main was identified in this area to convey water to the proposed 550-foot reservoir location. This project will install 1,000 feet of 16-inch transmission main. 550 foot Reservoir Supply Feed from SW Water SDC $190,000 Sunrise Lane to proposed Reservoir Site Install 1,000 feet of 20-inch transmission main. The 2000 Water master Plan identifies the need for a new 20-inch transmission main to convey water to the proposed 550-foot reservoir location. Water Main Oversizing Program Water SDC $75,000 This project will pay for oversizing water mains in new developments. Beaverton Intertie - West end of SW Barrows Water CIP $275,000 Road at SW Scholls Ferry to SW 160th Avenue Install 1,400 feet of 16-inch DI, including Tigard's share of the costs to install a master meter vault, pressure reducing station, and telemetry system. This will allow Tigard to receive up to 4.0 MGD from the Joint Water Commission via Beaverton. Aquifer Storage and Recovery (ASR) Phase 2 Water $210,500 Memorandum to City Council FY 2001-02 Capital Improvement Program Page 14 of 15 Project Funding Source Amount The City is currently conducting a feasibility study to determine if ASR is a viable solution to meet interim water supply needs. If Phase 1 of the project finds that the aquifer, in which Well #1 Is situated, is capable of storing excess winter water from Lake Oswego or Bull Run, and that the City can extract that water during the summer, then the City will proceed with Phase 2. Phase 2 will include permitting and obtaining water rights, wellhead modifications, and an ASR pilot test. Total Water System Program Budget $2,056,000 UNFUNDED PROJECTS The limited amount of funding available for preventative and corrective maintenance has delayed implementation of some of the street system projects originally proposed for FY 2001-02. In addition, the failure of Ballot Measure 34-20 in the November 2000 election means that no funding is available to construct some greatly needed street reconstruction and expansion projects during the next few years. Attached is Appendix G showing the unfunded preventative/corrective maintenance projects, and the major street projects that will not have adequate funding over the next few years. APPENDICES ■ Appendix A: Street System Program ■ Appendix B: Park System Program ■ Appendix C: Sanitary Sewer System Program ■ Appendix D: Storm Drainage System Program ■ Appendix E: City Facilities System Program ■ Appendix F: Water System Program ■ Appendix G: Unfunded Projects ■ Appendix H: 2000-01 Capital Improvement Program c: William A. Monahan, City Manager Craig Prosser, Finance Director Ed Wegner, Public Works Director Jim Hendryx, Community Development Director Vannie T. Nguyen, CIP Division Manager 1:\ENG\GUS\2001-02 CIP\2001-02 Capital improvement Program-City Council.doc Memorandum to City Council FY 2001-02 Capital Improvement Program Page 15 of 15 LL' 171D1L11 i u t lur STREET SYSTEM PROGRAM PROJECT City TIF Gas Tax LID Funding County Funds Underground Federal Funding Total Costs Road/URMD Conn TIF utility STIP Committed Projects 79th Avenue (Design) S12,000 S12,000 Bonita Road Improvements $91,000 591,000 Gaarde Street Improvements Phase 2 (Design, Right of-Way, and Construction) $1,840,000 S1,840,000 Burnham Street Reconstruction and Widening (Design and Right-of-Way Acquisition) $300,000 S300,000 Undergrounding of electrical and other utilities on the MSTIP 3 Project at Walnut and 121st Avenue $40,000 S40,000 69th Avenue LID $50,000 S50,000 Dartmouth LID $10,000 10000 Total Committed Projects $2,231,000 $12,000 $60,000 $40,000 $2,343,000 FY 2001-02 Committed Projects S2,231,000 $12,000 $60,000 540,000 $2,343,000 Durham Road Signalization 5150,000 SI50,000 Greenburg Road (Washington Square Drive to Tiedeman Avenue) - Funding for preliminary engineering through the Oregon STIP. The 539,913 provides the local matching for the $310,000 total project cost. $39,913 $270,087 S310,000 121 st Avenue and Walnut Street (Design and Rights-of-Way) $250,000 S250,000 Embedded Crosswalk Lights $40,000 S40,000 Pavement Major Maintenance Program $130,000 5130,000 Traffic Calming Program $25,000 S25,000 County Roadway Maintenance Projects $100,000 $100,000 Bull Mountain/Roshak Road Intersection $100,000 S100,000 Totals for FY 2001-02 52,670,913 $207,000 $60,000 $100,000 $100,000 540,000 S270,087 $3,448,000 FY 2001-02 CAPITAL IMPROVEMENT PROGRAM APPENDIX A Page A-I May 14, 2001 STREET SYSTEM PROGRAM PROJECT City TIF Gas Tax LID Funding County Funds Unde ty rground Federal Funding Total Costs Road/fJRMD County TIF Utui STIP FY 2002-03 TIF Reserve for Projects $1,070,000 $1,070,000 Pavement Major Maintenance Program $80,000 80000 Pedestrian Improvements $30,000 30000 Traffic Calming Program $25,000 25000 County Roadway Maintenance Projects $50,000 50000 Underground Utility Reserve for Future Projects $80,000 80000 Totals for FY 2002-03 $1,070,000 $135,000 $50,000 $80,000 51,335,000 FY 2003-04 TIF Reserve for Projects $2,853,000 $2,853,000 Traffic Studies $30,000 30000 Pedestrian Improvements $50,000 50000 Pavement Major Maintenance Program $100,000 100000 Traffic Calming Program $30,000 30000 County Roadway Maintenance Projects $50,000 50000 Underground Utility Reserve for Future Projects $160,000 160000 Totals for FY 20034 $2,853,000 $210,000 $50,000 $160,000 $3,273,000 FY 2004-5 TIF Reserve for Projects $3,453,000 $3,453,000 Pedestrian Improvements $30,000 30000 Pavement Major Maintenance Program $100,000 100000 Traffic Calming Program $30,000 30000 County Roadway Maintenance Projects $50,000 50000 Underground Utility Reserve for Future Projects $240,000 240000 Totals for FY 2004-5 $3,453,000 $160,000 $50,000 $240,000 $3,903,000 FY 2001-02 CAPITAL IMPROVEMENT PROGRAM May 14, 2001 APPENDIX A Page A-2 STREET SYSTEM PROGRAM PROJECT City TIF Gas Tax LID Funding County lands Underground Federal Funding Total Costs Road/URMD County TIF UtW STEP FY 2005-6 TIF Reserve for Projects $3,953,000 53,953,000 Pedestrian Improvements $30,000 30000 Pavement Major Maintenance Program $100,000 100000 Traffic Calming Program $30,000 30000 County Roadway Maintenance Projects $50,000 50000 Underground Utility Reserve for Future Projects $320,000 320000 Totals for FY 2005-6 $3,9S3,000 $160,000 $50,000 $320,000 54,483,000 Note: The City TIF funds will be reimbursed by MSTIP 3 for Walnut Street Phase 2 in accordance with the 1GA with Washington County. The reimbursement begins in FY 2002- 03. FY 2001-02 CAPITAL IMPROVEMENT PROGRAM May 14.2001 APPENDIX A Page A-3 1 1111111111 J PARIS SYSTEM PROGRAM PROJECT Park SDC Greenspaces . General-Fund' Park Levy Tree Fund Donations Total' Committed Project Cook Park Expansion (Phase 1) Parking lot with landscaping $505,991 Infrastructure $64,727 Butterfly Meadow planting and irrigation $86,026 85th Avenue Emergency Connection $115,020 Total Committed Project $771,764 FY 2001-02 Committed Project $771,764 $771,764 Dog Park $20,000 $20,000 Woodard Park Playground Equipment $25,000 $25,000 Park Levy Improvement $10,000 $10,000 Tree Planting $50,000 $50,000 Woodard Park Trail Construction $88,000 $88,000 Fanno Creek Trail Land Acquisition $43,046 $43,046 Fanno Creek Trail Wetland Mitigation $5,000 $5,000 Total Project Costs $821,764 $131,046 $10,000 $50,000 $0 $1,012,810 Note: FY 2002-06 projects are not shown because of the uncertainty of the Parks SDC fee structure and the as yet undetermined costs required for the full Cook Park Expansion. An increase in City Parks SDC's is under consideration. In addition, the feasibility of initiating SDC charges in the Urban Services Area is under discussion with Washington County. Until additional funding is obtained, Cook Park Improvements would most likely be the primary focus of available funding during the next few years. FY 2001-02 CAPITAL IMPROVEMENT PROGRAM APPENDIX B Page B-1 Sanitary Sewer Fund PRO3ECT $125,000 Committed Projects Milton Court) $125,000 Bonita Road (at Projects Total Committed $125,000 Fy 2001-02 $80,000 $2,000,000 Committed Projects Maintenance $25,000 Sanitary Sewer Major Neighborhood and Commercial Area Sewer Extensions Dell Creek) $2,230,000 110th Avenue (at Deny Total for FY 2001-02 CIP $80,000 rJ 2002-03 $2,000,000 Sanitary Sewer Mayor Maintenance Neighborhood and Commercial Area Sewer Extensions 03 $2,080,000 Totals for FY 2002- $80,000 2003-04 $2,000,000 Sanitary Sewer Major Maintenance Commercial Area Sewer Extensions $2,080,000 Neighborhood and Comm 2003-04 Totals for FY page C-1 APPENDIX C FY 2001-02 CAPITAL IMPROVEMENT PROGRAM -EMPROGRAAI also Ir 1 ~R'Y sv vvv Sy Rind S 5nnitarY Sewer Cpp-:O :J :E C :If $80,000 g'Y 200445 $1,440,000 Sanitary Sewer Major Maintenance $700,000 ' hborhood and Commercial Area Sewer Extensions lveig Totals for FY 2004'05 $80,000 gy 2005-6 $500,000 $800,004 Sanitary Sewer Major Maintenance Neighborhood and Commercial Area Sewer Extensions 5_06 Neig Totals for ~ 20 i Page C-2 APPENDIX C FY 2001-02 CAPITAL- IMPROVEMENT PROGRAM WOOMMONOSOWWWWO I)RO WkM al costs 11~ AG~ SyS~E Tot ater Quality Fund W storm sewer Fund PRQJEcT 0,000 525,400 $50,000 Committed Projects $104,000 $12,400 525,004 Control $187,000 118th Court ErosionPretfeatment ents $50,000 ton SAuare eIMPTOVem $12,OOQ Washing Drainag ton Square Plan $13'1X000 Walnut Street Stormaysis - Washing Storm Drainage An itted Yrolects I,nplementation Study Total Comw $187 ,000 $54,400 $84,404 $100,400 $131,000 525,000 $80,000 $350,000 Fy 2001-42 $100,000 $350,000 committedPTOjeCts amtenanceProgram $25,400 $3,500 $3,500 Drainage MR hab storm ilitation storm Drain Pip Upgrade $145,500 Ann Court Storm Drain Su Avenue at $403,500 rovements iedemaT► mmer Lake Imp Monitoring (T $342,p00 Wetland Mitigation $44,044 Fanno creel") y 2001-42 CIP $40,000 $64,000 Total for F SOSO $144,000 $60,000 $40,000 ~ 2402-03 S40,00 e for USA Master Plan lan projects $100,000 Reserve for public 2g02. Reserv e Major MaintenaTotals for fy -03 Storm Drainag page D-1 AppV Malmo pVEMENTPR~GRAM FY 2001-02 CAp1TAL 1MPR STORM DRAINAGE SYSTEM PROGRAM PROJECT Storm Sewer Fund Water Quality Fund Total Costs FY 2003-04 Reserve for USA Master Plan $80,000 $80,000 Reserve for Public Facility Plan Projects $120,000 $120,000 Storm Drainage Major Maintenance $40,000 $40,000 Totals for FY 2003-04 $160,000 $80,000 $240,000 FY 2004-05 Reserve for USA Master Plan $120,000 $120,000 Reserve for Public Facility Plan Projects $180,000 $180,000 Storm Drainage Major Maintenance $40,000 $40,000 Totals for FY 2004-05 $220,000 $120,000 $340,000 FY 2005-06 i Reserve for USA Master Plan $160,000 $160,000 Reserve for Public Facility Plan Projects $240,000 $240,000 Storm Drainage Major Maintenance $40,000 $40,000 Totals for FY 2005-06 $280,000 $160,000 $440,000 FY 2001-02 CAPITAL IMPROVEMENT PROGRAM APPENDIX D Page D-2 Milli 111111 1110111M E 'MyROGRAM PRIG tat Project Cost I, XCILITI'~S d CI `~Y Facility Fun To General Fund $6,900 $5,000 YgcSECT $6,900 $12,000 FY 2001-02 $5,400 $100,040 ation Improvement Progn oom $252,600 Energy Conserv 'othe Water Building $12,040 $10,000 Replace window wilding (Auditorium, $100,000 $10,000 Replace carpet at Water B $252,600 and conference room) t xvP C System $10,000 $1,500 lunchroom Departraen $10,000 $10,000 Replacement of Police V jk ball Niche Nv AC'police H Hall Duct work $2,040 cleaning at at City police Department $1,500 $~50,QQ0 Duct work cleaning of acoustical tiles at police $10,000 $750,000 $1,160,000 feet $2,000 install 500 square Water Building Department de at $750,000 PV, public resuoams up Acquisition} S at Senior Center $410,000 Replace New Library (Design and Land Y 2401-02 CtY $1,000,000 'Total for F $1,000,000 Fy 2402-03 $14,000,004 $14,400,040 Library (Design and Land Acquisition) New ,000 Fy 2003-04 (Construction} $825,000 $825 New Library F2004-05 and Old Library Buildings Renovation of city Hall an Page E-1 Fy 2005-06 on needs as will be determined based projects previous fiscal years. determined in p APPENDIX E -42 CAPiTAt.IMpRGVEMENT PROGRAM 200 FY TER SYSTEM ~ROOGRAM Total vrolect st C water c Water'D Water Fttnd PROJECT FY 2001 02 Walnut Street betw~n Sw e lacemenu (SW venue This project ,Waterline enue and SW 135th 6 A 122nd on A lacing existing inch and 12-meh cast it mains with water main. it anew 24 inch ductile iron consists of rep will 000 feet inch water m This ain project was water also includes t, feet i of nch 16water line. ter plan and is $800,000 replace 1,000 t 8 WaterMas through fire 2000 04• However, identified ction in 200 ct this portion of SW schedules t r begin constru $800,00 Washington County plans to ad of the MSTIP 3 pro8ra..' 2001-02 as P $40,000 Walnut in FY year of a Proms Meter Replacements* This is the fourth y The results have ill inch and larger meters. increase $40,000 $10,000 to all I out the existing mete rs can shown 10°l0. water revenues by Sig" x 314" $10,000 $52,500 Replacement of defective or malfunctioning and 1" meters. 350 new meter installations are lnstallaflons. S52,500 Meter in FY 200102. The average material cost of ana lcipated for budgetary Purposes' $150 per meter is used Beginning in FY 2000-01, and commercial projects that did not water Service s and commercial al w water new subdivisions an water mains for ne require direct taps into City e required to install their own services. This e City to focus ost cities and water services ar $ IO,o00 requirement is standard practice s on routineThe City does water districts an allows th stem• uies d cc lot or a single servue that req $10,000 preventative maintenan of thufficient to install Services fora single ount should be s direct tap. This budgeted $2o,aoo this cover the costs of these S. ]nstallationio won the northern Regulator Installations. be req $2x,000 Pressure reducing station mdditional Phases of Hillshire flank of Bull Mouci~ if ad Creek are constru page F-1 APPENDIX E 001-02 CAPITAL 11APR0VEME14T PROGRAM FY 2 1 I, ►71 i~lt - GR O ~~,TER SYSTEM PR Towvrojectcost Witter SDC water CV 550,000 water Fund YR03'ECT ongoing llatlonlReplacement This is an s fire hydran Fire 11Ydra lace the old style Pacific State program to r reeplace $50,000 5171000 with new hYdrants SW 150th Avenue from S'W 00 gull feet e lacements " Install 1,5 5171000 R P Cabernet street. plan Line S Mountain Road to ,,e 2000 Water Mai main to n of 12-ineh water or identifies the need fora 12-tnch dtstnbutio reinforce fire flows. 550 foot Reservoir Supply F Install $152,000 pipeline Exteoseser~otr site to S In the 2000 water lor R transmission main was identified from men 5152,000 1,500 feet of 16.inch64tich transmisaiono ed 550 foot Master Plan, a new to the PLOP in this area to convey water . SW Sunrise Lane to S190,000 reservoir location. Feed trom inch 650 foot Resew°ir Supply l 1 ppp feet of 2 dentifies $190,00 pr osed Reservoir Site. Instal aster Plan prop The 2000 Water m main to convey traansmission main. tstnission need fora new s 00.550 ~foot reservoir location. S75 Q00 ect will pay water to the prop° program " This hts Prot Oversizing ,Water Maln for oversizing water mains new develoPMents P of W Barrows Road at West end of S Install 1,400 feet S-215,000 ganvertonlntertte W 1601bAvenue. 5275,000 Ferry to S aril's share of the costs to install SW Scholls Tig station, and telemetry inch DI, including ucing red 4.0 MGD of a 16-Mc meter vault, pressure eive up to and to rec ,ton system. This will allo14 Tig ission via Beave. froth the Joint Watere Comm ASR) Phase 2. The City is e and RecOVerY study to determine if ASR Aquifer Stora$ ibility l y If currently conducting a f interim water sups Y Well #1 lotion tom at ttre aouifer, in which is a viable the ro. ct finds th water from 5210,500 excess winter extract that $210,500 Is City can S2,056,000 s oared, is apableof sto and that the 0 or Bull Run, will proceed wtwater Lake Osweg er, then the City and obtaining 5485,500 water during the s, - fitting floc test. $588,000 page F-2 Phase 2. phase 2 will include pew ASR Pilo, nights, wellhead modifications, and an Y 2001.02 Totals for F APPENDIX F 02 CAPITAL %PROVFMEI41 PROGRAIA FY 2001 Eg SYSTEM project Coll w AT Water CIP W ater SD%, Water FUUd ~ 5675,000 PRO~CT 575,000 525,000 5775,000 FY 2002-Q3 Menlor Pump Station Water Main Oversizing Program ASR Study Phase 3 2002.03 rotas for FY S1,400,000 S319,200 FY 2003.04 acity 2.0 millior. $75,000 reservoir, cGP two fiscal SW llyears) ction of 550001 and funded over tw all Constru from gallons (to be conswct~SW Burnham Street 51,794+200 Water Main Installation Blvd to SW Main Street) Water Main Oversizing Prograrn 51,400,000 Totals for FY 2003-04 575,000 51,475,000 Fy 2004-05 Construction 550-Foot Reservoir 8TH Water main Oversizing y 2004-05 S3g0 000 Totals for F 575,000 51,050 000 51,505+000 FY 2005-06 oir Supply Fe,d East 550 foot Reserv water am Oversizing program y 2005-0b Station Totals for F Transfer Pump Page E-3 ApP~NDIX ~ F OVEMENT PROGRAM Y 2001 02 CAPlTAL1MPR UNFUNDED PROJECTS STREET SYSTEM PROGRAM Gas Tax Projects The following is a brief description of the unfunded Street System projects considered for Gas Tax Funding in FY 2001-02. ■ Pavement Major Maintenance Program (PMMP) - This is a program $120,000 of corrective and preventive maintenance on all paved streets in Tigard. It addresses those streets that can still benefit from corrective or preventative action. Streets that need action but are unfunded for FY 2001-02 include Johnson Street (Grant Avenue to Hwy 99), North Dakota Street (200 feet from the bridge to Tiedeman Avenue), North Dakota Street (Scholls Ferry Road to Springwood Drive), and Meadow Street (Tiedeman Avenue to end). Streets proposed to receive slurry seals during 2001-02 fiscal year but are not funded include Manzanita Court (12151 Avenue to end), Merestone Court (12151 Avenue to end), and Sandburg Street (the last 900 feet of street). Other streets are also in need of preventative and corrective maintenance, but were not proposed for FY 2001-02 because of the limitations in funding. ■ North Dakota Street (Greenburg Road and 95th Avenue) - The $120,000 existing pavement on North Dakota Street between Greenburg Road and 95th Avenue is in need of reconstruction. The pavement surface is drastically damaged and not qualified for pavement overlay. This project will reconstruct the existing aggregate base and AC pavement, install curb and gutter for proper drainage and construct sidewalk on both sides of the street. Walnut Terrace (69th to 65th Avenue) - This project will provide AC $60,000 pavement to the existing gravel road and install curbs and gutters on the street to provide efficient drainage flow for the area. Design and construction of this project will be combined with the Walnut Terrace Drainage Improvement project. • 9(Swh Avenue (Greenburg Road to Pihas Court) - This project will $220,000 acquire right-of-way and widen approximately 750 feet of 98th Avenue on the west side of the street, construct curb and sidewalk and connect to an existing sidewalk on 98th Avenue at Pihas Court. APPENDIX G Unfunded Street System Projects Page t of 2 Minor drainage improvements are also included in the project. Funding for improvements on the east side of the street will be proposed in FY 2002-03. ■ Mapleleaf Street (east of 72"d Avenue) - This project will widen the $65,000 existing pavement on the north side of Mapleleaf Street to the standard width of a typical local street and extend the existing curb and sidewalk to 72nd Avenue. Totals $5859000 The following unfunded projects are the major reconstruction and widening projects that are needed to accommodate the existing and future traffic on the City's major and minor collector streets: Street Major Reconstruction and Expansion Projects Category Project Project Cost Major Collectors Gaarde Street - 99W to 121st Avenue (needed to complete the $1,300,000 project) 121 st Avenue - Walnut to North Dakota $2,030,000 Walnut Street - Tiedeman to 121 st $4,990,000 121 st Avenue - Gaarde to Walnut $3,760,000 Burnham Street - Main to Hall $1,570,000 Tiedeman Ave. - Greenburg to Tigard St. $860,000 Minor Collectors Fonner Street - Walnut to 115th Avenue $1,570,000 Tigard Street - Main to Tiedeman (south side) $990,000 Commercial Street (North side, Main St. to Lincoln St.) $460,000 Totals $1795309000 1AEngXGMX2001-02 CIPW kWddP.i.M-2001.02 APPENDIX G Unfunded Street System Projects Page 2 of 2 APPENDIX H AGENDA ITEM # FOR AGENDA OF _June 17. 2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE FY 2000-01 Capital Improvement Program PREPARED BY: A.P. Duenas DEPT HEAD OK 0100,' CITY MGR OK ISSUE BEFORE THE COUNCIL Adoption of the FY 2000-01 Capital Improvement Program and approval of the FY 2000-01 projects. STAFF RECOMMENDATION Staff recommends that the City Council, by motion, adopt the FY 2000-01 Capital Improvement Program and projects as described in the attached memorandum da'.ed June 15, 2000 with appendices A through H. INFORMATION SUMMARY Attached is a memorandum dated June 15, 2000 outlining the FY 2000-01 Capital Improvement Program. This memorandum, with appendices, presents the recommended projects for FY 2000-01 and a tentative list of projects for the following six years. The FY 2000-01 Capital Improvement Program was presented to the Planning Corr i- .:ssion at its meeting on May 15, 2000. The Planning Commission recommended approval of the proposed program with revisions as recommended by the City Engineer. Two revisions have been added since then: one revision provides funds to close the 69t4 Avenue LID, and the other provides local matching funds for design of Greenburg Road from Washington Square Drive to Tiedeman Avenue (a project approved in the Priorities 2000 process and included in the Oregon 2000-2003 Final Statewide Transportation Improvement Program for Federal TEA 21 funding). The latter project will be eligible for Federal funding October 2000. The FY 2000-01 Capital Improvement Program, with stated revisions, is submitted to City Council for review and approval. The adopted program would be the City's Capital Improvement Program for FY 2000-01. OTHER ALTERP;ATIVM-S CONSIDERED Adopt the FY 2000-01 Capital Improvement Program with further modifications. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The FY 2000-01 Capital Improvement Program supports the Tigard Beyond Tomorrow Transportation and Traffic goals of Improve Traffic Safety and Improve Traffic glow. FISCAL NOTES The FY 2000-01 Capital Improvement Program project amounts are based on the Finance Director's funding projections for FY 2000-01. I \Cttyv de swimgenda Surmtury for the FY 2000-01 CIP-Rcmed June 15. 2000 CITY OF TIGARD Engineering Department Shaping A Better Community MEMORANDUM CITY OF TIGARID 13125 SW Hall Blvd Tigard, OR 97223 Phone (503) 6394171 Fax (503) 624-0752 TO: City Council FROM: Agustin P. Duenas, P.E. ,~~r,J ~•y" City Engineer DATE: June 15, 2000 SUBJECT: FY 2000-01 Capital Improvement Program This document presents the proposed FY 2000-01 Capital Improvement Program (CIP) for review and approval. The FY 2000-01 CIP was presented to the Planning Commission on May 15, 2000 for review and recommendation to City Council. The Planning Commission approved the FY 2000-01 CIP as submitted with revisions as recommended by the City Engineer. This document reflects those revisions. Two revisions have been added since then and are described in this memorandum and incorporated in the appendices: one revision provides funds to close the 69`h Avenue LID, and the other provides matching funds for design of Greenburg Road from Washington Square Drive to Tiedeman Avenue (a project approved in the Priorities 2000 process and included in the Oregon 2000- 2003 Final Statewide Transportation Improvement Program). The latter project will be eligible for funding October 2000. Background The long-term Capital Improvement Program, initially adopted by the City Council on August 23, 1994, identified projects for the 1994-95 CIP Program and proposed a list of projects for the next 6- year period. The Capital Improvement Program includes improvements to the streets, storm drainage, sanitary sewer, water and parks systems. The Engineering Department manages the street, storm drainage, and sanitary sewer CIP's. The Public Works Department manages the Water System CIP, while the Parks CIP is managed jointly by the Planning and Engineering Departments. The Capital Improvement Program is updated each year, and is reviewed and approved by the City Council. The CIP formulation is separate from the yearly operating budget process but is approved on the same fiscal year basis as part of the overall City budget. While the program lists projects for subsequent fiscal years, the projects shown are tentative and are subject to change during the formulation process for each specific budget year. The CIP, through the adoption process, therefore establishes the budget for each fiscal year and serves as a planning document to guide the infrastructure improvements over the following 6 years. During each budget year's update, the revenue estimates are adjusted, the project cost estimates are reviewed, and the program and project priorities are re-evaluated based on changes in City plans, citizen input, and additional data which may become available. The 1996-97 CIP listed a 6-year program; the 1997-98 CIP returned to the 7-year period originally established in 1994. The 2000-01 CIP continues with the 7-year program projections. Process The Capital Improvement Program update process begins with citizen involvement through the Citizen Involvement Teams. An overview of the CIP process is presented to the CIT's, usually early in the calendar year so that the entire process can be completed and the annual CIP budget submitted to and approved by City Council prior to the beginning of the next fiscal year (July 1). This overview was presented during the March CIT meeting this year. The CIT meeting in April provided the CIT members with the opportunity to provide input into the process and to nominate projects for evaluation and possible inclusion into the program. The Planning Commission review typically provides another opportunity for public comment on the proposed plan. After review by the Planning Commission, the plan with subsequent modifications, if any, is submitted, with Commission recommendation, to the City Council for review and approval. Council may make additional modifications to the plan during its review and approval process. The approved plan would be the approved Capital Improvement Program for the next fiscal year. The following summarizes the program update for the 2000-01 budget year. It is important to note that each funding source has restrictions on the types of projects that can be constructed. Projects cannot be moved from one funding source to another. Committed projects are those projects that have been previously approved for 1999-00 funding, but have not been completed as of June 30, 2000. The specific lists of projects are contained in the appendices associated with each of the program areas. 2000-01 CAPITAL IMPROVENMNT PROGRAM STREET SYSTEM PROGRAM The following are the street projects proposed for FY 2000-01. A complete listing of the projects and the full 7-year program is attached as Appendix A. Recommended Street (Gas Tax) Projects The gas tax revenue can be used for upgrading the collector and local streets within Tigard, without restriction. However, this revenue is limited and is not sufficient to fund all the street improvement needs of the City. The total State Gas Tax amount shown for the 2000-01 fiscal year is based on current budgetary projections. There has been a substantial decrease in projected funding available for FY 2000-01. The amount of $394,000 is approximately $150,000 less than that set aside in FY 1999- 00. As expenses increase and operational costs rise, the amount available for projects will continue to decrease in the coming years. Although there were numerous major street projects initiated and Memorandum to City Council FY 2000-01 Capital Improvement Program Pagc 2 of 13 completed during FY 1999-00, there are several projects that require funding to be carried over into FY 2000-01. The following is a brief description of the projects recommended for Gas Tax Funding next year: ■ Committed Projects: These are projects that have been already committed but not completed at the end of FY 1999-00. ■ 79th Avenue (Design and Right-of-way) - This project has been $65,000 awarded to an engineering consultant to design the improvements of 791h Avenue from Durham Road to Bonita Road. The sum of $65,000 needs to be carried over to FY 2000-01 to complete the design. ■ Transportation System Plan Update Study - The Transportation $12,000 System Plan Update Study is nearing completion. The draft plan has been prepared and is now out for review. The funding carried over to FY 2000-01 is for the consultant effort required to take the plan through the adoption process. Adoption is expected prior to the end of calendar year 2000. ■ New Projects: ■ Embedded Crosswalk Lights - This fiscal year's program provided $60,000 $30,000 to install crosswalk lights at three locations: 121st Avenue (at Katherine Street), 12151 Avenue (at Springwood Drive), and Walnut Street (at Grant Avenue). The funding was not enough for construction at all three locations, and 121st Avenue (at Katherine Street) was selected for installation in FY 1999-00. Next fiscal year's program includes Walnut Street (at Grant Avenue), 12151 Avenue (at Springwood Drive) and Main Street (at bridge). ■ Main Street Railroad Crossing - This is a joint project between the $15,000 City and Portland & Western Railroad, Inc. This project will install a new concrete panel at the Southern Pacific Railroad crossing on Main Street. The City will pay for the construction costs of the concrete panel and the roadway approaches. The Railroad company will pay for the rails and ties and manage the project. ■ Pavement Major Maintenance Program (PMMP) - This is a program $150,000 of corrective and preventive maintenance on all paved streets in Tigard. It addresses those streets that can still benefit from corrective or preventative action. Last year's program expended $190,000 from the $233,000 PMMP budget. Streets proposed to receive overlays this year include 12151 Avenue (Scholls Ferry Road to Springwood Drive), 98`h Avenue (at Scott Court), Walnut Street (Grant Avenue to Pathfinder Court), 103`d Avenue (Lady Marion Drive to Murdock Street), Del Monte Drive (10611, Avenue to 103`d Avenue), and 1041h Avenue from Del Monte to end. Memorandum to City Council FY 2000-01 Capital Improvement Program Page 3 of 13 Streets proposed to receive slurry seals during 2000-01 fiscal year include 100th Avenue (at Inez Street), 116th Avenue (Tigard Drive to end), Derry Dell Court (Park Street to Watkins Avenue), Inez Street (100th Avenue to 550 feet west), Johnson Street (106th Avenue to end), Pathfinder Court (Walnut Street to end) and Watkins Avenue (Derry Dell Court to Walnut Street). ■ The Traffic Calming Program - This program provides funding for $30,000 traffic calming measures Citywide. The program for FY 2000-01, includes $30,000 for City-funded projects. Much of the funding will be used to place speed humps on streets that have clearly demonstrated the need for installation of these traffic-calming devices. This funding also includes completion of construction to permanize the traffic islands on North Dakota Street between 121" Avenue and Springwood Drive, and landscaping of the islands afterwards. A portion of this amount can be used on a 50-50 cost sharing basis with residents for placement of speed humps in streets that do not make this year's list. This year's program includes speed humps for 135`h Avenue (south of Walnut Street), Canterbury Lane (106`h Avenue to 103` Avenue), O'Mara Street (south of Frewing Street), Ann Street (east of 12151 Avenue), Commercial Street (west of 95th Avenue), Hillshire Drive (south of Westridge Terrace), Fanno Creek Drive (north of Weaver Way) and Lady Marion Drive (west of 100th Avenue). Lincoln Street Improvements - Half-street improvements on Lincoln $30,000 Street between Greenburg Road and Commercial Street were authorized for CDBG funding in FY 1999-00. Construction of this project will be completed by the end of June 2000. Improvements to the remaining half street on the cast side have been approved for CDBG funding effective July 1, 2000. The scope of this project is to complete the full street improvements, which include street widening, 4 curbs, sidewalks, and streetlights. n The total project cost is $158,500 with $120,000 in CDBG funding, $30,000 in City matching funds through the State gas tax, and $8,500 in in-kind contribution. ■ Kable Street Sidewalk - This project provides additional funding to $32,000 install sidewalk along the south side of Kable Street from its intersection with 100`h Avenue to its connection with the Erickson Heights Subdivision. The developer is committed to paying up to $30,000 for the walkway. The City will provide the funding for any amount over $30,000. Memorandum to City Council FY 2000-01 Capital Improvement Program Page 4 of 13 Reconunended TIF (Traffic Impact Fee) Projects TIF Funding can be used only for highway and transit capital improvements that provide additional capacity to major transportation systems. This funding is limited to major collector and arterial streets, and 50% must be spent on arterial streets. A major portion of these funds was held in reserve until our transportation planning is completed. The first major project to use the TIF funding is the Walnut/Tiedeman Intersection Realignment project. The next projects in priority for design and construction are Gaarde Street and Burnham Street. The Transportation System Update Plan has made significant progress with the draft plan recently completed. The projects proposed in the FY 2000-01 CIP are high priority projects in the Transportation Plan. However, there will not be sufficient funding in the TIF to complete all the projects that are envisioned over the next 5 to 10 years. A Transportation Bond Task Force formed in April 1999 has selected projects for a proposed bond issue in the November 2000 election ballot. That proposed transportation bond, if approved by the voters, would provide a major amount of the funding for transportation-related improvements Citywide. In the meantime, the TIF will be utilized to design some of the potential bond projects, and to reconstruct and expand portions of the major collectors within the City. The TIF-funded projects proposed for the next CIP Budget Year are as follows: • Committed Projects: ■ Gaarde Street - This project is the design and right-of-way acquisition $1,600,000 for Gaarde Street from Highway 99W to 121" Avenue (Phase 2), and the construction of Gaarde Street from the Quail Hollow subdivision to its intersection with Walnut Street (Phase 1). This includes paving of the second lift of pavement from Eagle Point to Quail Hollow- West. The design of Phase 1 was completed in FY 1999-2000. Phase 1 construction is expected to begin July 2000 and should be completed by mid-November 2000. Burnham Street Reconstruction and Widening (Design and Right-of- $350,000 Way) - This project is the design of Burnham Street for development to ultimate width from Main Street to Hall Boulevard. An engineering consultant began the design work in April 2000. Design and right-of- way acquisition will be completed this fiscal year. Construction of the project will be progri,,-nmed in future budgets. ■ Walnut Street/Tiedeman Avenue Intersection Realignment and $265,000 Signnalizationn (Connstrn.ction) - This project has been under { construction since August 1999 and will be completed by September 2000. s ° New Projects: l 1 Dartmouth Street (1300 feet west of 72"`n Avenue) - This project will $120,000 widen approximately 400 feet of Dartmouth street to the ultimate width of a major collector road, construct curb and sidewalk and possibly extend the existing culvert to accommodate the widening. Memorandum to City Council FY 2000-01 Capital Improvement Program Page 5 of 13 • Greenburg Road (Washington Square Drive to Tiedeman Avenue) - $35,000 This project is the preliminary engineering to widen Greenburg Road to its ultimate alignment within the project limits. The design and construction of this project was submitted for approval through Metro's Priorities 2000 program (TEA 21 Federal Funding) and was approved for preliminary engineering only. The funding shown is the local matching required for those Federal dollars. The total project cost is expected to be $301,000. Community Development Block Grant (CDBG) Project: $158,500 Half-street improvements on Lincoln Street between Greenburg Road and Commercial Street were authorized for CDBG funding in FY 1999-00. Construction of this project will be completed by the end of June 2000. Improvements to the remaining half street have been approved for CDBG funding effective July 1, 2000. The scope of this project is to complete the full street improvements, which include street widening, curbs, sidewalks, and streetlights. The total project cost is $158,500 with $120,000 in CDBG funding, $30,000 in City funding through the State gas tax, and $8,500 in in-kind contribution. Washington County Roadway Maintenance Projects $112,000 These projects are funded by Washington County for slurry seals and overlays on County Roads covered under the Urban Services Agreement. The funding for FY 2000-01 includes $64,000 under the County Road Fund (collectors only) for overlay of Bull Mountain Road. The remaining $48,000 is for overlays and slurry seals on roads covered under the Urban Road Maintenance District funding for non-collectors within the County. 69th Avenue Local Improvement District (LID) $68,545 This amount is to close out the 69th Avenue LID. Activities include completion of all land acquisition activities, determination and adoption of the final assessment, and levying of the final assessment on each lot included in the LID. Underground Utility Fund Projects $170,000 • 121st AvenuelWalnut Street Intersection Signalization - This is the $150,000 undergrounding of utilities on the MSTIP 3 Project at Walnut and 121st Avenue. The County does not typically underground utilities, so the City will have to pay for placing the utilities underground. The funding will be in the amount of $150,000 from the Underground Utility Fund. • Kable Street Sidewalk - The amount of $20,000 is allocated for $20,000 underground utility work that may be necessary in the construction of the Kable Street Sidewalk. Memorandum to City Council FY 2000-01 Capital Improvement Program Page 6 of 13 00~7 PARKS SYSTEM PROGRAM Introduction As with previous CIP plans,'this year's proposed parks CIP includes projects budgeted for 2000-01, but in a departure from tradition, does not include an additional six-year list of tentative projects. The reason for not compiling a list of tentative projects for the years 2001-07 has to do with uncertainties regarding changes to the system development charge (SDC) fee structure and with Coo:: Park funding requirements over the next few years. The park SDC is the City's primary and most consistent funding source for park improvements. The current fee schedule was adopted in 1996 and applies to new development within the incorporated area. In January, 1999, the City completed an updated park SDC study, which covered the following options: (1) extension of a park SDC to the Urban Services Area, (2) adoption of an automatic escalator, and (3) updating of the current City limits SDC fee schedule to current dollars. In February 1999, following review of the SDC study results, Council opted not to revise the existing fees on development inside the City; and instead directed staff to pursue with the County the extension of an SDC to the Urban Services Area. In order to charge a parks SDC in the Urban Services area, the City must obtain specific legal authority from the County. The City has had discussions with the County on obtaining this legal authorization, but to date has not yet obtained it. Council is scheduled to revisit the SDC issue in late May. In combination with development activity, Council's decisions regarding fee levels and the County's attitude toward an Urban Services SDC will determine how much in SDC funding will be available for future park improvements. These decisions could affect available SDC funding by as much as 50%. In accordance with prudent budget practice, the 2000-01 CIP is based on no-change in present fee levels. However, this is not a realistic assumption in terms of future budget years. The other reason for forgoing the six-year project list is the Cook Park Expansion. Cook Park is the current priority of the City. It will be the primary focus in FY 2000-01 and the following two or more years. A major unknown in putting together a parks CIP is the extent, tinning, and cost of the Cook Park Expansion. A design study to provide construction cost estimates is in progress. For present purposes, estimated amounts provided in the 1997 Cook Park Master Plan have been included in the 2000-01 budget. Although it is known that Cook Park will account for a substantial portion of future year budgets, costs estimates will be needed before future CIP programs can be determined. In summary, in the absence of a known SDC fee structure and Cook Park cost information, it was not practical to put together a list of tentative 2001-07 projects. For the same reasons, with the exception of a park SDC study and a trail feasibility study (to be undertaken in cooperation with other i jurisdictions and Metro), no new projects, or projects that will be funded for the first time, are proposed for the 2000-01 CIP. Last Year's Parks CIP 7 As a result of park SDC revenue shortfalls during FY 99-00, several projects scheduled for current year implementation were postponed indefinitely. These included: Woodard Park Play Structure, Woodard Park Improvements, I~anno Creek Park Trail Lighting, Fowler School/Woodard Park Trail, Grant Avenue/Main Street Trail, Fenced Dog Park, Playgrounds Upgrade, and Realignment of the frail at North Dakota. Memorandum to City Council FY 2000-01 Capital Improvement Program Page 7 of 13 Greenspaces Greenspaces Local Share is the portion of the regional Greenspaces bond measure revenues passed through to local park providers for local scale Greenspaces projects. These funds may be spent only on Greenspaces and trails related projects. The Greenspaces Local Share funding program expires 12/31/00. Under the City's Local Share IGA with Metro, the City is obligated to spend down its remaining Greenspaces allocation of $243,071 by the end of calendar year 2000. As such, all of the Greenspaces-funded CIP projects are scheduled for completion by summer/fall 2000. Project Descriptions Projects scheduled for 2000-01 implementation are briefly described as follows. The complete project listings are shown in Appendix B. ■ Projects: ■ Cook Park, Phase 1 - Wetlands mitigation, parking lot construction, $1,142,000 butterfly garden construction, park infrastructure improvements, underground utilities, restroom installation, and creation of an emergency access from 85 h Avenue. Summerlake Master Plan - Update park master plan, with public $2,003 involvement. This nearly complete project is on hold pending the completion of the Summer Lake Water Quality Project. • SDC Study - Update 1999 study to reflect current conditions. $6,896 ■ Greenspaces Land Acquisition - Acquire two properties within the $30,000 Farmo Creek greenway for future trail right-of-way. Trail Route Study - Partner with Metro and other jurisdictions on joint. $5,000 Fanno Creek regional trail feasibility and route study. Main/Ash Trail - Obtain right-of-way, install boardwalk, bridge, and $190,000 install paved path between Main and existing Fanno Creek trail segment. This amount assumes the land acquisition and other miscellaneous costs are already expended in FY 1999-00. e Tigard/Tiedeman Trail - Install 1,800-foot segment of Fanno Creek $167,311 trail including bridge over Summer Creek. ■ l:anno Creek Trail Wetland Mitigation - Enhance 1.2 acres of wetlands $42,500 within the Fowler School tloodplain. This work is required to compensate for the unavoidable wetland impacts of the Fowler School and Ash Creek Trail projects. The project includes construction and i professional management and monito. ing services. Mcmorandum to City Council FY 2000-01 Capital lmprovcment Program page 8 of 13 • Cache Creek Park Addition/Stanley Property - Acquire 8-acre addition $150,000 to nature park, financed by state grant and a Trust for Public Lands value donation. The required $150,000 cash contribution will be in the form of a donation from the Trust for Public Lands. No City dollars will be involved in the project. • Bond Street Park/Gage Property - Acquire land for 4-acre $0 neighborhood park financed by state grant. No City dollars. SANITARY SEWER SYSTEM PROGRAM The sanitary sewer funding has funding sources that are reserved for maintenance repairs on currently unknown projects, capacity upgrades as recommended from the USA Master Plan, and for the Neighborhood and Commercial Area Sewer Extension Programs. The unrestricted portion of the Sanitary Sewer Fund can be used for repair and maintenance projects Citywide and for extension of the existing system to unsewered areas. The annexation of Walnut Island and ancillary islands brings new areas requiring extension of sewers into the City. The detailed project listing for 2000-01, together with the full 7-year program, is attached as Appendix C. The projects that are proposed for Sanitary Sewer Funding are as follows: ■ Committed Projects: ■ Commercial Street to Burnham Road - $100,000 was funded in FY $150,000 1999-2000. This project will upsize approximately 1,250 feet of sanitary sewer between Commercial Street and Burnham Road. The design has been completed and construction will begin August 2000. ■ Bonita Road (at Milton Court) - This project is to replace or relocate $75,000 approximately 250 feet of 8-inch sanitary sewer pipe that crosses Fanno Creek at Milton Court. This segment of line has required monthly cleaning for many years. The grade of the existing pipe is extremely poor and there is evidence of severe bellying. This project resolves the maintenance issues at this location. ■ Sanitary Sewer Facility Plan Studies - The preparation of a $25,000 Comprehensive Public Plan for sewers, both storm and sanitary, is one of the City Council goals. This provides funds for the preparation of the Public Facility Plan for sanitary sewers, and for studies necessary in the preparation of the plan. • New projects: • Neighborhood and Commercial Area Sewer Extension Programs -The $1,000,000 Neighborhood Sewer Extension Program has been a highly successful program commencing with its implementation in the 1996-97 CIP budget year. Last fiscal year's program included 85 homes by constructing six reimbursement districts. Due to annexation of Walnut island and ancillary islands, next year's funding is increased to $1,000,000 to include projects in the newly annexed areas, as well as other areas throughout the City. Memorandum to City Council FY 2000-01 Capital Improvement Program Page 9 of 13 • Sanitary Sewer Major Maintenance Program. - These funds would be $40,000 used to contract out sewer repair projects that are beyond the repair capabilities of the Public Works Department. This program is expected to be a continuing program in future years. The Sanitary Sewer Major Maintenance program in FY 2000-01 will include projects located at various locations in the City. STORM DRAINAGE SYSTEM PROGRAM The storm drainage funding has the same mix of sources as the sanitary sewer fund. The funding is generally reserved for currently unknown small projects that come up during the year. Funding from the new SDC's must be used on projects designated on the USA Master Plan. One of the major objectives for the Engineering Department during the next fiscal year is the development of a Comprehensive Public Facility Plan for Storm Drainage, in accordance with a City Council goal. Once the plan is developed and projects are identified and prioritized, implementation of project design and construction will be incorporated into the annual CIP budget. The Public Facility Plan projects are expected to be initiated in FY 2000-01. Until the Plan is developed and adopted, non-SDC funded projects selected for incorporation in the CIP budget will be on a case-by-case basis with emphasis on resolving relatively small-scale, severe drainage problem areas. The detailed and complete project listing is attached as Appendix D. The projects proposed for CIP Budget Year 2000-01 are described as follows: Storm Drainage Projects ■ Committed Project. ■ 118rh Court Storm Drainage Project - This project resolves storm $20,000 drainage issues by intercepting flows across Gaarde Street and directing these flows to the ravine adjacent to 118`h Court. The project construction is underway, but will not be completed until July 2000. ■ 1181h Court Erosion Control - This is an erosion control project that $40,000 extends the previously installed improvements further downstream to alleviate the heavy erosion on the side slopes and streambed. The design will be completed in July and construction is expected to begin this summer. ■ New projects: • Walnut Street Storm Drainage Improvements - Upgrade the inadequate $160,000 storm drainage system at the east end of the MSTIP 3 project at the Walnut Street/121" Avenue intersection and route it easterly to an existing culvert crossing Walnut Street. This project includes upgrade of the outfall north of Walnut Street. The scope includes project design, any land acquisition and water quality facilities needed for the project, as well as any permits necessary to perform the entire scope of work. Storm Drainage Major Maintenance Program - This program addresses $80,000 minor storm drainage problems requiring more than normal Memorandum to City Council FY 2000-01 Capital Improvement Program Pagc 10 of 13 4W 0 maintenance effort. This year's program includes drainage repairs at Katherine Street (at 121" Avenue), Ann Court (at 124`h Avenue) and Tigard Street (east of Grant Street). ■ Kable Street (between Hoodview Drive and 100`h Avenue) - Currently, $45,000 surface water runoff is collected and conveyed through an existing drainage system in Kable Street that is under-capacity and consists of failing pipe materials. This project will upgrade the existing pipes and install additional catch basins and manholes. • Storm Drainage Analysis for Washington Square Implementation - $14,000 This funding supplements the TGM grant for the Implementation Study of the Washington Square Regional Center Plan. The grant is not sufficient to include all the components required. This funding will address the storm drainage component of the implementation Plan. Water Quality Projects: ■ Committed Projects: ■ Washington Square Pretreatment - This project installs a stormwater $100,000 pretreatment facility at Ash Creek between Toys R Us and LP Gas that will physically and biochemically remove pollutants from the nmoff draining Washington Square. • Summer Creek Wetland Restoration at 121St Avenue - This project $260,000 provides improved water quality and wildlife habitat along a portion of Summer Creek by creating areas that will fill with water during periods of high flow and by establishing native riparian plants. ■ New Project: • Summer Lake Improvements - This project provides funding for $350,000 improvements to Summer Lake. It includes the preparation of the conceptual plan for implementation, preparation of the detailed project design, and construction of the improvements. The Summer Lake Task Force appointed by City Council will be working with a consultant, and the various stakeholders to develop a concept plan that would be acceptable to all concerned parties and the regulatory agencies. The amount allocated under this project will provide the funding to develop the concept plan, complete the project design, and possibly construct or begin construction of the project (depending upon the costs estimated at that time for implementing the project). ■ Welland Mitigation (Tiedeman Avenue at Fanno Creek and 130`h $10,000 Avenue at Summer Lake) - This mitigation planting will install a mix of trees and shrubs along the banklines to replace the existing trees that were washed out during the high water (lows. Memorandum to City Council FY 2000-01 Capital Improvement Program Page I I of 13 GENERAL FUND PROTECTS The projects funded through the General Fund typically involve City Infrastructure improvements. The projects included under the Capital Improvement Program for FY 2000-01 are listed as follows and are also shown in Appendix E: ■ New Projects: ■ City Hall Parking Lot Lights - This is a joint project between PGE and $6,500 the City to provide additional lighting to the main parking lot. PGE will be responsible for the majority of the project cost, and the City will contribute $6;500 for the project. ■ Roof Replacement (Niche Building) - This project will remove the $13,000 existing roof of the Niche building and install a new composition roof. ■ HYAC Replacement (Police Building) - This project will remove and $125,000 replace the existing HYAC unit in the Police Department. ■ New Library (Programming, Design and Site Selection) - This project $200,000 includes programming and site selection for the proposed new library. It also includes funding to begin the design work, which is anticipated to be completed in FY 2001-02. NVATER SYSTEM PROGRAM The Water System projects and funding are decided by the Public Works Department with the approval of the Intergovernmental Water Board. The list of water system projects for the upcoming fiscal year, and for the next six years afterwards is attached as Appendix F. The following are the Water System Projects for FY 2000-01: ■ Waterline Replacement (SW Walnut Street between SW 128th $305,520 Avenue and SW 132nd Avenue at the New Gaarde Extension). Replacement of 1,000 feet of 12-inch and 1,000 feet of 6-inch cast iron water main with 24-inch ductile iron water main. This project is in conjunction with the Gaarde Street Extension Project. ■ Waterline Replacement (S W Lincoln Street from SW Greenburg $60,000 Road to SW 91st Avenue). Replacement of 800 feet of 6-inch cast iron water main with 6-inch ductile iron pipe. ■ PR V (Pressure Reducing Valve) Installation at SW Gaarde Street. $150,000 Installation of a PRV station and associated piping near the intersection of SW Rose Vista and SW Gaarde Street. ■ ASR (Aquifer Storage and Recovery) Project with the City of $25,000 Beaverton. Assessment of the feasibility of a joint ASR project near SW Scholls and Loon Drive. Memorandum to City Council FY 2000-01 Capital Improvemcnt Program Page 12 of 13 ■ Waterline Installation (SW Burnham Street from SW Hall Blvd to $319,200 SW Main Street). Installation of approximately 2,100 feet of 16- inch ductile iron water main as part of the Burnham Street Improvement Project. ■ Waterline Replacement (SW Walnut Street and SW 121st $376,280 Avenue). Replacement of existing 12-inch and 6-inch cast iron water mains with 900 feet of 24-inch and 1,500 feet of 12-inch ductile iron water mains. ■ New Transmission Main at Menlor Reservoir Site (Menlor $152,000 Reservoir Site to SW Sunrise Lane). Installation of a new 16-inch transmission main to convey water to the proposed 550-foot elevation reservoir location. ■ Bull Mountain PR V. Construction of a pressure reducing station $40,000 within a new subdivision on Bull Mountain. This project will reduce excess pressure at certain areas and allow interconnection of the system for improved system flow. e Reserve for Initiation of a Major Project to Develop a New Long $3,500,000 Term Water Supply. ■ Property Purchases. Purchase of two properties on Bull Mountain $350,000 that have been identified for the construction of reservoirs. APPENDICES ■ Appendix A: Street System Program • Appendix B: Park System Program a Appendix C: Sanitary Sewer System Program ■ Appendix D: Storm Drainage System Program • Appendix E: General Fund Projects Appendix F: Water System Program ■ Appendix G: 1999-2000 Capital Improvement Program ■ Appendix H: Capital Improvement Program Overview dated March 2, 2000 c: William A. Monahan, City Manager Craig Prosser, Finance Director Ed Wegner, Public Works Director Jim Hendryx, Community Development Director Vannie T. Nguyen, CIP Division Manager Mike Miller, Utility Manager I'\13NG\GUS\2000-01 CIP\2000.01 Capital Improvement Program - With Revisions Memorandum to City Council FY 2000-01 Capital Improvement Program page 13 of 13 GRAM FeaexfbFn°ding r SYSTEM pp o ST~+ Tds . Utideigxoutid S'ip' u, iji Ud1i P ,0 CT $65,000 Committed Projecu $12,000 Comm ht-of-Way) 79th Avenue (Design and Rig System Plan Update Study ortation SY ht-of--`Nay for Phases 1 $1,600,000 Transp l) Gaarde Street (D o o f Phase and 2, Constty d Widening $350,000 Burnham Street Reconstruction amm Wa Acquisition) $265,000 (Design and Right-of- y venue Realignment $77,000 medeman A $2,215,000 Walnut StreetlT miffed Projects 'Total Com $77,000 $2,215,000 Fy 2000-O1 $220,000 Committed Projects $120,000 West of 72nd Avenue) 5270,087 TIF Transit Reserve ansion ( Veto Dartmouth Street Exp ton Square Dri prelirrunar`I Greenburg Road (Washing ton Tiedemamm Avenue) " Fund ng TIP The $35,000 n S 000 total $35,000 through the Orego $301 engineering matching for the , provides the local $295,000 project cost. $461,500 515,000 $120,000 TIFF Contingency $30,000 TIF pperat. Reserve $60,000 Main street Railroad crossing East Side) $150,000 street Improvements ( $30,000 Lincoln $32,000 $154,000 ,ai~, Light, Embedded Ca " enan e Program $20,000 Pavement M j program Traffic Calming of electrical and other utilities on gable Street Sidewalk venue page A-t Undergrounding Walnut and 121st A the MSTIP 3 Project at ble Street Underground Electrical `Nock at Ka APPENDIX. A IWROVEMENT?ROG? 2000 Ot CAY 20 O FY 15. Revised We STREET SYSTEM PROGRAM PROJECT TIIi` GrA~j!AXt~°:G.I,S~Bsa~~I,r~.bFfiu~iiIag.; : "Gotintj+Fniids;:..Und6rgl~ound - Federal Funding STIP County Roadway Maintenance Projects $112,000 a,~] Underground Utility Contingency $20,000 Underground Utility Reserve $287,392 Totals for FY 2000-01 $3,346,500 $394,000 $120,000 $112,000 $477,392 $270,087 FY 2001-02 TIF Transit Reserve $325,000 TIF Reserve for Projects $1,700,000 Tigard Street Bridge Replacement (Design) $80,000 Pavement Major Maintenance Program $210,000 Pedestrian Improvements $50,000 Traffic Calming Program $30,000 County Roadway Maintenance Projects " $50,000 Gas Tax Contingency $30,000 Underground Utility Reserve for Future Projects $370,000 Totals for FY 2000-01 $2,025,000 $400,000 $370,000 FY 2002-03 TIF Transit Reserve $430,000 TIF Reserve for Projects $2,400,000 Traffic Studies $30,000 Pedestrian Improvements $50,000 Pavement Major Maintenance Program $260,000 Traffic Calming Program $30,000 County Roadway Maintenance Projects $50,000 Gas Tax Contingency $30,000 Underground Utility Reserve for Future Projects $450,000 Totals for FY 2002-03 $2,830,000 $400,000 $450,000 FY 2000-01 CAPITAL IMPROVEMENT PROGRAM Revised June 15, 2000 APPENDIX A Page A-2 t SYSTEPROGRA ` ou$d FederdFaudiag S~~` ~ Farids .Uaderg~ STIP PRO~CT $530,000 FY 2003-04 $3,000,000 $50,000 TIF'Transit Reserve ects $290,000 $50,000 TIF Reserve for Prol $80,000 Pedestrian Improvements $530,000 pavement Major Maintenance Program $34,000 $530,000 Traffic Calming prom projects County Roadway Maintenance $400,000 Gas Tax Contingency S3,530,000 Underground Utility ReserYeTfor otals for FY 2003 04 $620,000 FY 2004-05 $3,500,000 $50,000 TIF Transit Reserve ects $290,000 $50,000 TIF Reserve for Prol $30,000 pedestrian improvements $610,040 a or Maintenance Program $30,000 $610,000 pavement Mj Traffic Calming Program Maintenance projects county Roadway $400,000 Gas Tax Contingency for Future Protects $4,120,000 underground Utility Reserve Totals for FY 2004-05 Page x-3 ppPENDM A FY 2000.01 CAPITP.1-IMYROVEMEIIT PROGI~'M Revised 3une 15, 2000 r i ae lnairi PRO 6OW VI ~~~~aann{{..11QQ~~ rC+a~~Q~w y~l.~y y4'YiFa-vf j _ %J Y '0 CT $~OO,OOQ Fy 2005-06 $4,040,000 $3Q,400 eserve S54,OQ0 TIF Transit R ects $260,000 -TIE Reserve for Prol $30,000 $50,000 $b90,000 Traffic Studies Idies mprovements Proem $30,000 $690,000 pedestn or maintenance pavement Maj program Traffic Calming ency projects $404,000 Com ing ie Projects $4,.04,000 as T ay, M County Roadway aResernce ve for Futu 2005-06 Underground Utility Reserve 'Totals for Fy 2006-01 $4,506,000 $30,000 Reserve $60,004 T1F Transit or Projects $250,000 $50,000 TIF Reserve $30,000 ,Traffic Studies $?70,000 Improvements $110,000 Pedesnian ainteuance program $34,000 PavementMa)OT program Traffic Calming Maintenance Projects $400,000 county RoadwayencY re 1),*r-ts $5,2 0,000 Gas Tax Coning Reserve for Futu 2006-07 Underground Utility Totals for Fy Page p,.4 ~p•,ExD~ A IMPRQ~MEKT PROGRAM gy 2004.01 CAPITA Revised June 15.2000 00000 u~~l"",yl l YST Mp~OGRA1V1 ~d 'pQ a s, 'dot ` P AgS S E ~e.;.~ -m-5-00 #45 .r. SD 4i~~1 $1142, 003 $6,896 .,<~.~c^$65 004 $30 pQ0 " $85?,000 $190,040 FY 2000 OL phase 1) $2,003 $161,311 Cook alk Expansion t $6,896 $30,000 P plan $,}2,500 Sumrmerlake Master SDC Study $5,000 ace Land Acqu'sicion 0,000 $3 ,000 Greensp $19 $161,311 5150,000 Trail Route Study $150,000 Tra11 $5,504 Main/Ash Trail * $140,9'I1 TigardffiedemSlardParkTrail $1,8'16,6$1 ~Nood itigation $150,000 Tiedem i1WeilandM $37,Q40 Fanno Cree k'rm $22Q,000 gonitaFark Addition** $65,Q00 Cache Creek Yak $140,911 $202,811 'Bond Contingency $1,201,8 0 Contingency Total YroJect costs are in contention * These projects is 1f the for funding through gra" . do materialize dunng matching funds 2000-O1 ally betaken from the required may contingency' amount set aside for be funded T1iis project may through a grant with matching ount of $150,040 funds in though donation by the TrustfO Public Lands. , cts are not pagrg.i Fy 2001-01 Pro of Note: the uncertainty sho` mbe SDC fee tzucmve and the the Parks fined costs required as Yet undeterm k Expansion AYYEI~I~C B for the full CookPar 2000-01 CAp1TA1-lM4Rd~MENr PROGRANt f RM 11 SANITARY SEWER SYSTEM PROGRAM PI~JE~C,T; ~nwe`rind Committed Projects Commercial Street to Burnham road $150,000 Bonita Road (at Milton Court) $75,000 Sanitary Sewer Facility Plan Studies $25,000 Total Committed Projects $250,000 FY 2000-01 Committed Projects $250,000 Sanitary Sewer Major Maintenance $40,000 Neighborhood and Commercial Area Sewer Extensions $1,000,000 Contingency $100,000 Total for FY 2000-01 CIP $1,390,000 Operating Reserve $265,750 Reserve for Future Projects $4,995,500 Sanitary Sewer Fund Total $6,651,250 FY 2001-02 Sanitary Sewer Major Maintenance $40,000 Neighborhood and Commercial Area Sewer Extensions $1,000,000 Reserve for Future Projects $4,721,250 Totals for FY 2001-02 $5,761,250 FY 2002-03 Sanitary Sewer Major Maintenance $40,000 Neighborhood and Commercial Area Sewer Extensions $1,000,000 Reserve for Future Projects $4,281,250 Totals for FY 2002-03 $5,321,250 FY 2000-01 CAPITAL IMPROVEMENT PROGRAM APPENDIX C Page C-1 SANITARY SEWER SYSTEM PROGRAM Pit~~EC,S~: :t.~.-,,~ w=t;»• 'ii'{ ..n.`I,+F;;'t~ii;=. ~.~~Td' ,.;i*.~. ~~:n a l FY 2003-04 Sanitary Sewer Major Maintenance $40,000 Neighborhood and Commercial Area Sewer Extensions $1,do0,000 Reserve for Future Projects $3,941,250 Totals for FY 2003-04 $4,981,250 FY 2004-05 Sanitary Sewer Major Maintenance $40,000 Neighborhood and Commercial Area Sewer Extensions $500,000 Reserve for Future Projects $4,201,250 Totals for FY 2004-05 $4,741,250 FY 2005-06 Sanitary Sewer Major Maintenance $40,000 Neighborhood and Commercial Area Sewer Extensions $300,000 Reserve for Future Projects $4,711,250 Totals for FY 2005-06 $5,051,250 FY 2006-07 Sanitary Sewer Major Maintenance $40,000 Neighborhood and Commercial Area Sewer Extensions $200,000 Reserve for Future Projects $5,321,250 Totals for FY 2006-07 $5,561,250 FY 2000-01 CAPITAL IMPROVEMENT PROGRAM APPENDIX C Page C-2 STORM DRAINAGE SYSTEM PROGRAM PROJECT::: r y.D,~~ . ~'o uit fQ Eitnd •t -1.1tib . Committed Projects 118th Court Storm Drainage Project $20,000 118th Court Erosion Control $40,000 Washington Square Pretreatment $100,000 Summer Creek Wetland Restoration at 121st Avenue $260,000 Total Committed Projects $60,000 $360,000 FY 2000-01 Committed Projects $60,000 $360,000 Storm Drainage Major Maintenance Program $80,000 Kable Street (Hoodview Drive to 100th Avenue) $45,000 Summer Lake Improvements $350,000 Walnut Street Storm Drainage Improvements $160,000 Wetland Mitigation - Tiedeman Avenue at Fanno Creek and 130th Avenue at Summer Lake $10,000 Storm Drainage Analysis - Washington Square Plan Implementation Study $14,000 Contingency $40,000 $75,000 Total for FY 2000-01 CIP $399,000 $795,000 Operating Reserve $277,250 Reserve for Future Projects $36,750 Total Fund $399,000 $1,109,000 FY 2000-01 CAPITAL IMPROVEMENT PROGRAM Revised May 11, 2000 APPENDIX D Page D-I RMA RO M _ d ~~1"at'"~aaZi+cy Fdn TT- I $354,OQ0 ' .F.y 2001-02 $44,000 Master Fl Plan projects $140,400 geserve foc USA acility e for Fu e1Ic Maintenance 2001-x2 Resew DTainag 'Totals for $394,000 Storm $120,000 $394,000 Fy 2002-03 $40,000 USp,MasterFlan acility Flan projects $160,000 Reserve for 2002-x3 e for Fubl" . Maintenance VV ReSeTV mvftage NiAlor Totals for $434,000 Storm $18x,000 $434,000 Fy 2003-04 $40,000 for USA Master F1 plan Proects $220,000 Reserve e for Public Facility 2003.04 Resew Drainage Major MarntenaTotals for ~ $414,000 Storm $240,000 $414,000 y 2004-5 $40,000 Master Plan projects Reserve $280,400 for USA e for Fu e1iMa~or11`da ntanance 2004-p5 r, Y1 ReServY~rainag Totals for Storm page D-2 ITAL~RG~ME~ pROGRA~ Fy 2400-41 C~ 2400 M Revised aY N )R®GW~ S~ T Fund uality, ~0.~.t DRAJN C4j e!N,er..A , ~ $300,000 $514,000 gy 2005-06 $44,000 USA Master projects o}ects $340,000 Reserve for Plan Reserve for Pub Ic J~r'lMaintenanCe 2045-06 Storm D atnag 'Totals for $554,000 y 2006-0'i $ $44' 000 $554,000 for USA Master plan lan projects $400,000 Reseri'e e for Public Facility 2006-07 Reserve Ma]or Majntenance Storm Totals for FY Page D-3 AppEND~ D .1 CAPITAL IMPROVEMENT PROGRAM FY 2000 0 2000 Revised may 11, A~ UND p~~~~ eet Cost a t otalpTO~ -777~ WINA. CL ~1.4 Ri.:k1%r!>• y{.. p' iS'Fhv+':a.w '.C2Q~EC ,~;:'.-';;e:?r'1;: $13 004 56,500 5200,000 513,004 $80,000 Fy 2000-Q1 $200,000 Lot Lights 5125,000 550,000 $424,500 City Kall Parking ache Building) ,000 5250,000 S230,000 ementi N olice gu~ldmg) election) 530 Roof Rep, ent (P and site S $114,500 $230.000 ,000 acem ming, Design $905,000 FN AC Repl am 5425,000 New Library (progr Fy 2060-01 CIP 5405,000 Contingency Total for Operating Reserve Profects Total Fund $1,004,000 Reserve for Future FY 2001-02 and Land Acquisition) 56,200,000 New Library (Design gy 2002-03 5825,000 tuction) Cons 'Sew Library F2003-04 d old Library Buildings Renovation of City Hatl an each during Fy 2004-01 ro ects will be determined based °n nBeds P l Page g.l fiscal year. glow AppE~IX E • RO~MENT PROGRAM Fy 2000.01 CAP1TAl- M aI~.AN1 r'.-1, . ..'~.J~•` r •2}~,t. yr+ ~t fY 2000-01 Walnut Street betv`eers S'i'V Gaarde 5345,524 Replacement (SW e at the xew feet o aterline f and S~v 132nd Avenv 1000 W 12-inch and 5 water $77,524 128th Avenue 00 feet of ductile iron Replace l'0 with 24-inch gtrcet 5228,000 560,000 Extension)' airs with the Gaarde 6-inch cast iron tivater n► unction l his project is in coal main. ect. Street from SW Extension Pro} SW Lincoln 800 feet of $60,000 lacement ( nue). RePlace $154,000 W aterline Pep ad to SW 91st Ave ch ductile iron pipe. Greenburg with 6-in W water main installation at S 6-inch cast iron Valve) and associated PR (pressure Red°crng o f a PRV station 5150,000 525,000 V Vista and SW Garde Street' Installation of SW Rose piping near the intersection project with the Gaarde Street. ecovery) Of a joint $25,000 uifer Storage and R of the 5319,200 ASR (Aq Assessment feasibility W gcholls and Loon Drive City of Beaverton' ect near S stallatl Burnham Street from SW 5319,200 ASR prof ~stallation of main aterline ina SW Street). water vi lvd to SW Mlu 16-inch ductile iron 5316,280 gall B 2,100 feet of Ovement Protect. approximately Street IMP' d SW 121st as part of the B am SW W alnut Street an cast $291,280 ent ( 12-inch and 6411ch 585,000 Waterline geplaCem 1 Replacement of existing 4 Inch and ,500 feet ° Avenue) ains with 400 feet of 2 - ironwater rn water mains' page f-1 12-inch ductile iron L ~gpVEMENT pRGGRAI`'1 fy 2000-01 CAPITA LS'JLTS.L~.LL~ll 1 Vit,,a.t Damn= STEM 'PROGRAM os r~ SY 1 E r 'A c ~ ~ :R ' ` 1 At CIP Tot' Z1~ . ~ a e •v;3 r,+s`y.~ Y"1LKEFY~~ : J i',,r1.• ~Y~. hd'~... r.•,. $152,000 enior Reservoir sistallation Sunre Lane). New Transmission Main at M water ll 10 the $152,000 (Mentor Reservoir Site to oW mail, . to cony y of a new 16-inch transmiss proposed 5504001 elevation reservoir location a°aT s sure reducing $40,000 Y. Construction o p This Bull Mountain PR station within a new subdivision on Bull M. areas em $40,000 and project will reduce excess pressure at certain astern flow $3,500,000 for improved sy $3,500,000 interconnection of the system Develop a Reserve for Initiation of a Major Project to Water Supply- $350,000 New Long Term properties on Bull property purchases. Purchase of two ction of $350,000 $5,278,000 Mountain that have been identified for the cons 938,000 $840,000 $3,500,000 reservoirs. $ Totals for FY 2000-01 $675,000 $190,000 $171,000 FY 2001-02 $75,000 Mentor Pump Station $25,000 Reservoir #1 Supply Line $50,000 $1,186,000 Waterline Installation (150th Avenue) West Bull Mountain Area Main Oversizing ASR Study 02 Telemetry System Evaluation Totals for FY 2001- Page F-2 APPENDIX F FY 2000-O1 CAPITAL Ih4PROVENiENT PROGRAM all-sew LL• V 1L1L- WATER SYSTEM PROGRAM i_~ = ~e . `~~-~V~it~rr~CIP Total~rtY~ect,~ost ~r~+ 'lt y^ t e f" iv 'TF }{'ry f ,sf v ~ .1t,. ifl~!.tw. FY 2002-03 , $130,000 Reservoir Evaluation Program $171,000 Waterline Installation (150th Avenue) $75,000 West Bull Mountain Area Main Oversizing $75,000 Water Main Replacements $125,000 Telemetry System Improvements $576,000 Totals for FY 2002-03 FY 2003-04 $1,400,000 550-Foot Reservoir #1 $456,000 24-inch Walnut Street Supply Main $75,000 West Bull Mountain Area Main Oversizing 000 Water Main Replacements $75, $2,$75,000 Totals for FY 2003-04 FY 2004-05 $1,400,000 550-Foot Reservoir #1 $456,000 24-inch Walnut Street Supply Main $75,000 West Bull Mountain Area Main Oversizing $75,000 Water Main Replacements $2,006,000 Totals for FY 2004-05 FY 2005-06 $1,050,000 Transfer Pump Station $450,000 24-inch Walnut Street Supply Main $380,000 550-Foot Reservoir # 2 Supply Line $75,000 Various Waterline Oversizing Projects 000 Water Main Replacements $75, $2,$75,000 Totals for FY 2005-06 APPENDIX F Page F-3 FY 2000-01 CAPITAL IMPROVEMENT PROGRAM 'g~STEI PR~G~ rzo W „TER S : 'ter :C'IP Tota r. i.ytS'^. YaJ.'j 141` ?~..5"" ti {y ♦ r. rf. 1 000 16 $30400 228000 FY 2006-07 575,000 $75,000 Transfer Pump station ws Road Waterline 51,732,000 16-inch Kano Line Reservoir #2 Supply projects various Waterline Oversizing 2006-07 Water Main Replacements Totals for Fy Page F-4 APPENDIX F FY 2000-01 CAPITAL WIROVEMENT PROGRAM City of Tigard Process FY 2001-02 Capital Improvement Program -Adopted each fiscal year (July thru June) Formulation begins with presentation to Citizen Involvement Teams (February) Project Input from citizens (February-April) Presentation to Planning Commission hearing (May) City Council -City Council hearing (June) ❖ City Council Approval (June) June 12. 2001 Effective July 1 of each calendar year Program Areas Program Areas Street System Program •s Sanitary Sewer System Program .Traffic Studies .Sanitary Sewer Major Maintenance .Traffic Safety-Related Projects .Sanitary Sewer Capital Improvements • Pavement Major Maintenance • Citywide Sewer Extension Program .Traffic Calming Program -Storm Drainage System Program # Major Street Capital Improvements .Storm Sewer Major Maintenance *Bridge Replacements .Storm Drainage Capital Improvements Program Areas Funding Sources State Gas Tax -Parks System Program .:.Traffic Impact Fees .Citywide Parks ❖Storm Drain Fund .Trail Systems -Sanitary Sewer Fund Water System Program Park System Development Charges •:•City Facilities System Program -Water Fund -General Fund 6 1 FY 2000-01 Project Updates FY 2000-01 Project Updates Beginning of Nearing Project Completion 'f I + , n GaardJWalnut y Gaarde Street Improncmcnts Intersection Phase 1 FY 2000-01 Project Updates FY 2000-01 Project Updates 12 1 st and Walnut Kahle Street Drainage FY 2000-01 Project Updates FY 2000-01 Project Updates F'• ~ er .7 i T Lincoln Street Phase 2 ?9 Lincoln Strcct I'hasc 1 ,,,r Completed Construction in progress 2 1 11bedded Crosswalk Lights Priorities for FY 2001-02 Crosswalk Lighting System Continue preventative and corrective pavement maintenance one major street 11, Begin reconstruction and widening of Develop funding strategies for unfunded major projects Continue design and land acquisition on er crosswalks selected projects in preparation for future construction the cost, 0i Priorities for FY 2001-02 Funding Issues Continue traffic calming measures ❖ Lack of funding for preventative and Establish and implement a Citywide corrective pavement maintenance Sewer Extension Program . $207,000 for all streets-related work Storm and sanitary system repairs • State Gas Tax will not be a viable -Continue Parks Projects option in one or two more years -Continue to construct new pathways for -Alternative funding sources will have to connectivity be established in the next two years -Additional water system improvements Funding Issues Funding Issues eeThe Traffic Impact Fee (TI F) funds can only -Transportation Financing Strategies Task finance one major project each year formed by City Council -The TIF will diminish as development slows *Mission is to evaluate election results and -Another funding source is needed to develop feasible strategies for funding accelerate needed projects transportation improvements -Failure of Measure 34-20 means citizens are a Has met twice not prepared to pay for improvements • Next meeting is June 21, 2001 1] 3 Upcoming Projects Upcoming Projects (ioarde Street Imprcnemems - Phase 2 Gaardc Street Improvements IIw~ -W t"W AMC ,..•fi Phase 2 Construction i•t ~ jr• u 'ih• ~ Gaardc Street - 99w to 121st Project Details Upcoming Projects Existing Conditions 121st Avenue • Narrow, two-lane facility qp Springwood • No defined shoulders Drive Proposed Improvements Pavement .Three-lane facility Inlay, slurry • Bike lanes on both sides seal, and EMN--dded • Sidewalks on both sides Crosswalk • Streetlights Lights 98th Avenue Signalization 98th Avenue Signalization (At Durham Road) (At Durham Road) 98'rII AVF- SIGNALIZATION (a• DURHAM RD 'I rr I t- v~ Ifi 1 - 4 98th Avenue Signalization (At Durham Road) Walnut Street and 121st Avenue Project Details Design Only a Existing Conditions 121st Avenue • Unsignalized intersection Gaarde to Walnut • Left turns onto Durham difficult in peak hours Proposed Improvements • Signalization of intersection • Restriping and minor widening at comers • Completion of sidewalks on 98th to Durham • Streetlights Walnut Street Ticdeman to 121st Avenue :a Street Project Overview Trail Projects :3T l - ; ' rti„fr .tttgt Fanno Creek Trail System Woodard F ' c Park Trail r Citywide Sewer Extensions Citywide Sewer Extensions PrnpowA Scwor y _ k p J 'T ~i f ProJaef Locations r t - - \ .l A i Other e rZ _ : 1 Walnut 1 e ` " i.' Areas ' Island D! l!. Citywide p Area 4` c r -^tx 41 ! P Wis. t - 7' r . -...i 9. v 5 Unfunded Projects Upcoming Activities 121 st Avenue (Walnut Street to North Transportation Financing Strategies Task Dakota) Force meetings ❖ Walnut Street (Tiedeman Avenue to 121st) • Will be meeting throughout the summer 121st Avenue (Gaarde Street to Walnut) • Progress report to Planning Commission in f Bumham Street (Main Street to Hall) the July CIP Update o Fonner Street (Walnut to 115th Avenue) +Task Force progress report to Council scheduled in August } Tigard Street (South Side-Main to Transportation System Plan adoption process Ttedeman) underway )2 What's Next? What About FY 2002-03 +r Implementation of the Program July 1, 2001 -.,.Formulation process will begin November Initiation of the following: 2001 and end in January or February 2002 • Gaarde Street Phase 2 - undergrounding ••r Places the CIP formulation ahead of the of utilities in the fall budget process .Citywide sewer extension projects .Allows the CIP needs to be evaluated throughout the fiscal year together with the City's operating needs .Aggressive exploration of altemative .Allows greater flexibility in funding. the funding sources for transportation projects projects U N 1 J i { { { { f i 6 June 11, 2001 CITY OF TIGARD OREGON Greg and Rebecca Vonada 12020 SW Fonner Street Tigard, OR 97223 Subject: Improvements to the Walnut Island Area Dear Mr. and Mrs. Vonada: Thank you for your letter received May 25, 2001 concerning sidewalks and sewers for the recently annexed Walnut Island area. Since you live along Fonner Street, I assume you are most interested in any improvements that are considered for that street. As you mentioned, on June 12th City Council will be considering the projects to be included in the Capital Improvement Program for next fiscal year beginning July 1, 2001. In the list of street projects, we have included the construction of Gaarde Street from Highway 99W to 121St Avenue, and the preliminary design of Walnut Street (12151 Avenue to Tiedeman Avenue) and 12151 Avenue (Gaarde Street to Walnut Street). As major collectors, these streets are eligible for Traffic Impact Fee funding. As a minor collector, Fonner Street is not eligible for that funding. The State Gas Tax is the primary source for preventative and corrective maintenance of all City streets, including local streets and minor collectors. That funding source has not been increased in a decade. The funds available have not typically been sufficient to provide even the maintenance essential to protect our investment in the City's street infrastructure. As operating costs rise, the amount available from the gas tax has been rapidly decreasing each year creating a major problem for us in performing timely maintenance and repair of existing streets. As a result, there are no funds available for improvements to local streets and minor collectors. A bond issue to provide additional funding for street improvements, including SW Fonner Street, was defeated by the voters at the November 7, 2000 general election. The City needs alternate sources of funding for preventative and corrective maintenance, as well as for reconstruction and expansion of City streets. The City Council has created a Task Force of citizens and City staff to explore options for funding future maintenance of City streets, and for i reconstruction and expansion of major collectors to meet current and future traffic demands. The Task Force meetings will be ongoing throughout the summer with an initial progress report to Council to be presented sometime in August 2001. As for sewers, the City's Neighborhood Sewer Extension Program is likely to be your best choice for providing sewer service to your neighborhood. Under the program, you and your neighbors would be placed in a Reimbursement District. The City would install public sewers to each lot within the Reimbursement District and the owners would reimburse the City for a fair 13125 SW Hall Blvd., Tigard. OR 97223 (503) 639-4171 TDD (503) 684-2772 share of the cost of the public sewer at the time of connection to the sewer. There is currently an incentive program to encourage early connection. This program limits the payment from each lot owner to $8,000 for any individual costs that range from $8,000 to $15,000. In effect the City subsidizes each owner for up to a maximum of $7,000 for those projects with an estimated per lot cost higher than $8,000. In addition to the share of the cost of installation, each owner is required to pay a connection fee of $2,335 before connecting to the line and would be responsible for disconnecting the existing septic system according to County rules and for any other plumbing modifications necessary to connect to the public line. There is no obligation to connect to the sewer or pay any fees until each lot owner applies to connect. At its meeting on June 12th, City Council will be considering using the Neighborhood Sewer Extension Program to provide sewer service to all areas within the City that remain without service. We have proposed a 5-year program to systematically extend sewers to all developed but unserved areas Citywide. This includes both the recently annexed Walnut Island area and other unserved areas within the City. As the plan is currently proposed, your neighborhood would be provided with sewers by late 2003. Your neighborhood could be assigned a higher priority if your neighbors express sufficient support for the project. If you would like to pursue this, please call Greg Berry of the Engineering Department at (503) 639-4171 x373 for details. If you have any questions, please do not hesitate to contact me at (503) 639-4171 x378. Sincerely, Q ~ P--z AJSTIN P. DUENAS, P.E. C''i}}''y Engineer c: Mayor and City Councilors William A. Monahan, City Manager Greg Berry, Utility Engineer MEMORANDUM CITY OF TIGARD, OREGON TO: Gus Duenas FROM: Bill Monahan ' U_ DATE: May 29, 2001 SUBJECT: Letter from Greg Vonada Attached is a letter from Greg and Rebecca Vonada of 12020 SW Fonner Street, regarding a request for sewer and sidewalk installation in the Walnut Island area. Would you please write a letter to the Vonadas and advise them of the prospect of them receiving the services in the upcoming budget period. Would you then also attach a copy of your letter to the correspondence and provide it to the council within the June 12 council packet for the budget adoption. Thank you for your assistance. aft c: Cathy Wheatley 1AADkMLLVAEM0SW0fW -GUSAOC RECEIVED C.O.T. Dear City Administrator and City Council Members; MAY 2 5 200, Administration My name is Greg Vonada, and I am writing on behalf of me and my wife regarding the June 12th vote on road improvements for the recently incorporated Walnut Island area of Tigard. We are very excited at the prospect of having sewers and sidewalks installed in our neighborhood. This is our first time living in an area without sidewalks, and you would be amazed at the feeling of isolation it brings. My neighbors seem to be friendly people, but who sees them? People don't walk their dogs, couples don't stroll by our house, and even Halloween trick-or- treater's are nearly non-existent. We miss the casual contact that sidewalks allow. Sewers are another utility we are eager for. We live on a half acre of land, half is which is unusable for any purpose, such as a basketball court or a second house. For some reason, we did not receive a questionnaire for sewers when the surveys went out last summer. If we had, we would have made it a point to wholeheartedly support it. I implore you to vote 'yes' for sidewalks and sewers in the Walnut Island area. It is good for the sense of community, good for land values (which brings additional tax revenue), and good for Tigard. If it is possible, we would appreciate our neighborhood being placed on the top of your list! Sincerely, Greg & Rebecca Vonada 12020 SW Fonner St Tigard, OR 97223 (503) 590-9872 AGENDA ITEM No. 10 Date: June 12, 2001 PUBLIC HEARING TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: Form an Economic Improvement istrict Establish Framework for the Tigard Central Business District to Continue to Promote Revitalize Due to Time Constraints City Council May Impose A, Time Limit on Testimony lid AGENDA ITEM No. 10 PLEASE PRINT Pro onent - S eakin In Favor O onent - S eakin Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. F~n1 Cre iT?c46~UC' /0?57~5 E c.J /'019 7-/GAR O ei7aO3 3~ ~6e-3063 Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Gq/,e7 Wcl Odz Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. pp,EiLC C./VtjAL-S F( )a-sgo sw 01/j sl- IIC~ARYJI ~7aa3 le Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM I FOR AGENDA OF: 6.12.01 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE:- Economic Improvement Plan - Tigard Central Business District % Association James HendW DEPT HEAD OK YMGROK WY ISSUE BEFORE THE COUNCIL Should the Tigard City Council proceed with the formation of an Economic Improvement District (EID) to establish a framework for the Tigard Central Business District Association (TCBDA) to continue their efforts to promote and revitalize downtown? STAFF RECOMMENDATION Staff recommends that the Council proceed with formation of the district and schedule the second public hearing. INFORMATION SUMMARY The Tigard Central Business District Association was formed in 1998 in an effort to promote and revitalize the downtown. Stable funding is critical for their continued success. The proposed Economic Improvement District establishes a framework for the TCBDA to continue their efforts. The City Council adopted Ordinance No. 01-01 on April 10, 2001 creating Chapter 13.12 of the Tigard Municipal Code which establishes procedures for the creation of an Economic Improvement District (EID). The EID must be established through City Council process. In order to form an EID, Council must adopt an Economic Improvement Plan establishing the framework for the EID. Two formal hearings are held by the City Council to consider the formation of an Economic Improvement District/Business Improvement District (EIDBID). The first will be held on June 12, 2001. The second is tentatively scheduled for July 24, 2001, at which time written remonstrates will be tallied in accordance to statute. Written remonstrance from owners of 33% of the property upon which the total amount of assessment is levied stops the EID process. OTHER ALTERNATIVES CONSIDERED 1. Proceed with formation of the Economic Improvement District by scheduling the second public hearing before the Council on July 24, 2001. 2. Take no action at this time. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Downtown #1: Provide opportunities to work proactively with Central Business District (CBD) businesses and property owners and citizens of Tigard to set a course for the future of the central downtown. ATTACHMENT LIST Attachment 1 - Memorandum - Economic Improvement Plan - Tigard Central Business District Association Attachment 2 - TCBL Boundaries Map & Proposed Economic Improvement District Map. FISCAL NOTES The City's contribution is estimated at $26,667 annually. I:\cdadmin\jerrec`jim\general\6-12-01 LID Agenda Summary.doc CITY OF TIGARD Community Development SfapingA (Better Community MEMORANDUM CITY OF TIGARD, OREGON 13125 SW Hall Boulevard Tigard, Oregon 97223 (503) 639-4171 Fax 684-7297 TO: Mayor Griffith, City Council Members FROM: James N.P. Hendryx, Director of Community Development DATE: June 12, 2001 SUBJECT: Economic Improvement Plan - Tigard Central Business District Association The City Council adopted Ordinance 01-01 on April 10, 2001 creating Chapter 13.12 of the Tigard Municipal Code which establishes procedures for the creation of an Economic Improvement District. What is an Economic Improvement District? An Economic Improvement District is a type of assessment district in which property and/or business owners choose to be assessed a fee, collected by the City, for use in promoting and improving the business area. The concept of the Economic Improvement District is similar to a LID (Local Improvement District). However, rather than funding streets, sidewalks and other capital improvements as an LID does, an Economic Improvement District is meant to fund the many non-physical projects of a revitalization program. These might include: business retention and recruitment, planning, promotion/marketing, maintenance and management. in order to form an Economic Improvement District Council must adopt an Economic Improvement Plan which includes: 1. A description of economic improvements proposed to be carried out, with any appropriate phasing plan or schedule; 2. The number of years, to a maximum of five, in which assessments are proposed to be levied; 3. A preliminary estimate of annual cost of the proposed economic improvements; 4. The proposed boundaries designated by map or perimeter description of an Economic Improvement District within which subject properties would be assessed to finance the cost of the economic improvement; 5. The proposed formula for assessing the cost of economic improvements against subject properties. The formula may be an assessment based on the assessed value or area of the property involved, or a surcharge on the business tax on any business, trade, occupation or profession carried on or practiced in the Economic Improvement District, or both; Page 1 of 5 6. A statement whether the property assessment will be a voluntary assessment or mandatory assessment; A. If voluntary, that the scope and level of improvements could be reduced depending on the amount of money collected; B. If mandatory, that the assessment will be considered a tax under the Oregon Constitution, Article XI Section 11(b) and may be reduced to fit within the property tax limitation, thereby affecting the level and scope of services described. 7. If applicable, information about the organization requesting the creation of the Economic Improvement District; 8. Reasons why the Economic Improvement District should be created; 9. If applicable, a list of anticipated agreements between the proposed Economic Improvement District and other organizations; 10. The administration fee, if any, to be paid to the City for administering the Economic Improvement District. Following adoption of the enabling ordinance, two public hearings are required. The purpose of the first public hearing is to announce the intention of the City Council to undertake the economic improvement project and to assess benefited property for a part or all of the cost for such improvements. Public notice must be sent to all property and business owners advising of the hearing and explaining the EID/BID. This is the first forum where the whole community is able to provide public input on the EID/BID. The Oregon Downtown Development Association (ODDA) recommends avoiding efforts to change the proposal drastically at the first hearing since most owners already know what to expect and changing the proposal may shake their confidence in the proposal, as well as assessment amounts. The first public hearing is tentatively scheduled for June 12, 2001. The second public hearing must be held no sooner than 30 days after the initial hearing. The second hearing is tentatively scheduled for July 24, 2001, pending Council's action on June 12, 2001. At the second public hearing Council may approve the EID/BID, provided written remonstrance's are not received from businesses and property owners who represent 33%, or more, of the total assessments to be collected. PROPOSED ECONOMIC IMPROVEMENT PLAN: 1. A description of economic improvements proposed to be carried out, with any appropriate phasing plan or schedule; The Tigard Central Business District Association states "the EID/BID will protect the investment that we've made in our community. It will enable us to help shape the future of the downtown and complete beautification projects that will ensure a stronger business climate, better jobs, and a more attractive community we can all be proud of." Proposed Program e Two part-time positions - Downtown Manager and administrative support Professional assistance from the Oregon Downtown Development Association o Flower baskets and street beautification o Increased recognition of the business community Training seminars for businesses e Promotions (Easter, Sidewalk Sale, Halloween, Christmas, and Tigard Blast) e Clean and safe activities o Street amenities Page 2 of 5 2. The number of years, to a maximum of five, in which assessments are proposed to be levied; The EID/BID would be assessed for five years. 3. A preliminary estimate of annual cost of the proposed economic improvements; o Salaries $41,000 e Equipment $ 500 o Office $10,520 o Professional services $ 3,980 o Design & beautification $ 3,000 e Training $ 3,000 e Promotions $18,500 e Contingency $10,000 TOTAL $90,500 4. The proposed boundaries designated by map or perimeter description of an Economic Improvement District within which subject properties would be assessed to finance the cost of the economic improvement; Attachment 1 identifies the Tigard Central Business District Boundaries and the boundaries of the proposed EID/BID which are one in the same. 5. The proposed formula for assessing the cost of economic improvements against subject properties, which formula may be an assessment based on the assessed value or area of the property involved, or a surcharge on the business tax on any business, trade, occupation or profession carried on or practiced in the Economic Improvement District, or both; TCBDA is proposing a separate assessment for commercial property and business owners. Property assessment would be based upon the acreage of the property and whether they are on or off of Main Street and range from a low of $118 - $804 per year. Businesses would be assessed $132 - $170. The formula established a 25% differential for properties and businesses on and off Main Street. Main Street businesses and properties benefit to a higher degree than those off of Main Street and, therefore pay the higher rate. 6. A statement whether the property assessment will be a voluntary assessment or mandatory assessment; Assessments would be mandatory. 6.13. If mandatory, that the assessment will be considered a tax under the Oregon Constitution, Article XI Section 11(b) and may be reduced to fit within the property tax limitation, thereby affecting the level and scope of services described; The consolidated tax rate for downtown Tigard is $6.4522, which is below the $10.00 limit. The proposed assessment for the Economic Improvement District when combined is the consolidate tax rate remains below the limitation. Page 3of5 7. If applicable, information about the organization requesting the creation of the Economic Improvement District; The Tigard Central Business District Association was formed on October 14, 1998 for the purpose of promoting the economic health and development of the Central Business District of Tigard. Regular updates on the activities and efforts of the Association have been reported to the Council since their formation. 8. Reasons why the Economic Improvement District should be created; It is an opportune time for downtown revitalization in Tigard through partnership efforts of the Tigard Central Business District Association (TCBDA) and the City. The downtown is experiencing a recent, and notable reinvestment in commercial properties. Other opportunities are emerging as well. This type of reinvestment shows belief in and commitment to the city's central core as a place to do business. The City has shown its commitment in the downtown by providing support to TCBDA. The Economic Improvement District creates a long-term partnership with business and commercial property owners for the continued strengthening of Tigard's downtown. 9. If applicable, a list of anticipated agreements between the proposed Economic Improvement District and other organizations; Not applicable. 10. The administration fee, if any, to be paid to the City for administering the Economic Improvement District. Funding for the TCBDA would come from four areas. Commercial property owners would contribute $26,667, business owners would contribute $26,667, and promotions would generate $10,000. The City's contribution is estimated at $26,667. However, should the City want to recover the costs for coordinating the billing of assessments, an additional $874 would need to be charged annually. Total business and commercial property owner assessments would increase to $27,104 respectively. The cost is for billing and receipting of assessments, and does not address any efforts to collect any delinquent accounts. Other considerations for creating an EID/BID o An EID may be an assessment on the value of the property or in may be a fee paid by property owners. The assessments cannot exceed 1% of the total assessed value of properties within the district. Total assessment value of the commercial properties within in the TCBDA equals $51,938,390. One percent of the assessed value equals $519,383.90. The total assessment proposed is $26,667. o Only commercial properties may be assessed within the district. Prorating is required for mixed-use properties containing residential uses. Only commercial properties or portions of mixed-use properties containing residential uses and businesses will be assessed under the proposed funding method. o EID assessments may not include property in residential use. Residential properties will not be assessed. Page 4 of 5 o The EID must be established through City Council process. e• Two formal hearings are held by the City Council. Written objections called remonstrance from owners of 33% of the property upon which the total amount of assessment is levied stops the EID process. Two formal hearings will be held by Council to consider the formation of an EID/BID. The first will be held on June 12, 2001. The second is tentatively scheduled for July 24, 2001, at which time written remonstrates will be tallied in accordance to statute. Summary and Recommendation The Tigard Central Business District Association was formed in 1998 in an effort to promote and revitalize the downtown. Stable funding is critical for their continued success. The proposed Economic Improvement District establishes a framework for the TCBDA to continue their efforts. Staff recommends that Council proceeds with formation of the district and schedules the second public hearing. I:\cdadmin\jerree\jim\general\economic improvement plan.doc Page 5 of 5 I i QEOOR+PNIG INLnPYATIn)N SYSTEY ~ tc DiStCICg proposed ~conovo a9 for the Tigard Central BCBDA) QfSt(I A$sOC1at40r1 C R °y Q+t sr m a~ clpRO~ $r towan ?cBE)A Boundary 14 0 ~//~~/'V sOGry c "c`~ F D4r ~\F~FC 9GaN ~~ciRt 1 V St i w ST~a AgCio MFy2t RVi~R Q'(R~ '1 O li N 7100 Feet 4W 0 ~Sti I t•. 600 feet ~C 'ti City of Tigard J ,1 rs for general I $ea w orgy and s Division. Information on this ttbe Deve;o n1en stw id be venfied Ynth 3725 1iaWV 61vd N 1 SW TWgard.OR 97223 63 571 N ~kFS hl :'Aig., .0c.1. agWC03 Plot date: May 30, 2001; G:\magtc\M.ap RA 4'0_ k-u-t Merv CITY OF TIGARD Community Development Shaping A Better Community MEMORANDUM CITY OF TIGARD TO: City Council FROM: Jim Hendryx DATE: June 12, 2001 SUBJECT: Tigard Central Business District Association - Notification List for Economic Improvement District Hearing The public hearing for the Tigard Central Business District Association (TCBDA) Economic Improvement District (EID) was originally scheduled for June 12, 2001. We are required to provide a 30 day notification to all property owners and business owners in the district. The notices were sent by certified mail on May 11, 2001. We used our GIS system to compile the mailing list. Our GIS system gets addresses from the Washington County Tax Assessment Department. Every parcel was sent two notifications - one to the property owner and one to the site address (for the business owner). Shortly after the mailing, we realized that several buildings have more than one address (different suite numbers for different tenants). Since the County Tax Assessment Department is only interested in buildings as a whole for tax purposes, they do not track individual suite numbers or tenants in a building. Consequently, our GIS system does not have all possible addresses for every building. To rectify the address problem, the Downtown Manager walked door to door, collecting business names and addresses. We also asked for a current business tax list from the Accounting Department. We rescheduled the public hearing for July 10, 2001, and sent new notifications to those businesses that were missed in the original mailing. The new notifications were mailed June Stn Dr. Brad Smith a,•.. . • • . . • of lip Tigard Central Business District Association - Funding Proposal i Dr. Brad Smith t u' r i AM! Tigard Central Business District Association - Funding Proposal 2 Dr. Brad Smith 1 / x• v a ~ 9 ~ D ~ 1 1 Q : Q 1 1 11 B : Q 1 . 1/ Q Q 1 1 .1 Q B i Tigard Central Business District Association - Funding Proposal 3 Dr. Brad Smith a ry. o o :^.i oma sea what' s nsw n 4_ ow 4 ,ti Sslurday September. 30th 1 2 4 1 4 - . - Irani 1 ~D:OOarn-_B ~Opm f,, y 'r,~"` ~ ~ •~K a -an alde. walk mrl chalk~Cls~ m~ .L elk eva11~61r al Soolfilno Mnmanfs f + K~r ••i <~,s; i a ' l~r.r ~Me~i: ~ '~'Vr i••.:ti~i~ x a. S Face vin 11 ~ruaii plAusl~I . ~fP!.!~~ 10~.PwroSmt~N~.+a.auM.s. Tigard Central Business District Association - Funding Proposal 4 milli - Dr. Brad Smith 11 'r 'r• ~y. .r.1 a . • "MS Tigard Central Business District 5 Association - Funding Proposal Dr. Brad Smith x r , , 1 1 1 •li Tigard Central Business District /association - Funding !Proposal 6 ~ v Dr. Brad Smith a -a 7 ~ Tigard Central Business District Association - Funding Proposal 7 M AGENDA ITEM # FOR AGENDA OF June 12, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Pr osed i ide Sewer Extension Program V* PREPARED BY: G. N. Be= DEPT HEAD OK APDuenas CITY MGR OK WAM ISSUE BEFORE THE COUNCIL Proposed plan for extending sewer to areas throughout the City that remain without service. STAFF RECOMMENDATION Council is requested to: 1. Approve a proposed schedule for projects 2. Select incentives to encourage prompt connection to sewers once they are available 3. Direct staff to determine the feasibility of establishing a loan program with installment payments through local banks INFORMATION SUMMARY Background At its December 19, 2000 meeting, Council heard a staff report on options available to extend sewer service throughout the City. Currently, service is provided through the Neighborhood Sewer Extension Program. Under the program, the City of Tigard installs public sewers to properties within a project area designated as a Reimbursement District. At the time the property owner connects to the sewer, the owner would reimburse the City for a fair share of the total project cost. There is no requirement to connect to the sewer or pay any fee until connection is made. In addition, each owner is required to pay a connection fee of $2,335 and is responsible for disconnecting the existing septic system according to County rules and for any plumbing modifications necessary to connect to the public line. To be considered for the program, a neighborhood needs to submit evidence of resident support of a project. Consequently, reimbursement districts are established as requested by the residents rather than by a schedule set by the City. To encourage early sewer hookups, City Council established the Neighborhood Sewer Reimbursement District Incentive Program on October 13, 1998. This program limited the amount any residential owner was required to pay for a share of the public sewer to $8,000 up to a maximum of $15,000 if the connection was completed within one year from when it was first available. After discussing the options presented in the staff report, City Council directed staff to develop a plan using City-initiated Reimbursement Districts to install sewers throughout the City within the next five to six years on a schedule set by the City rather than in response to requests for service from owners. This option of City-initiated Reimbursement Districts is currently being used to install sewers as part of street projects such as the improvements at S W 12 1" and Walnut Street. Proposed Schedule of Projects The proposed schedule is shown on the attached Table 1. The residential areas that remain without service have been divided into the thirty-four project areas listed in proposed priority order of construction. Extensions required for the Tigard Triangle are separately listed since this area is expected to be provided with service through development. The projects have been further divided into five fiscal years for inclusion into the City's Capital Improvement Program (CIP). It is anticipated that there will be annual review of the projects during the formulation process for each year's CIP. The projects were prioritized by cost of construction per connection provided. This enables early construction of projects that provide the most connections for the least cost. Furthermore, projects that require easement acquisitions were not included in the first year of projects to provide additional time to acquire those easements. Other criteria could be used to prioritize projects. For example: • Project areas where there is a known immediate need for sewer service • Installation of sewers in streets that are programmed for construction • Projects not requiring permits or easements and are without legal complications • Lot owner interest in the program Staff proposes to use these criteria to adjust the project schedule as part of the annual review of projects. Program Incentives The following are incentives that Council could consider to encourage early connections: • Reduction of the cap from $8,000 to a lower amount • Extension of the eligibility period for the cap • Loan and installment payment arrangements through several local banks for the total cost of the connection (connection fee, reimbursement fee and plumbing modifications) Recommendations a • Reduce the $8,000 limit to $6,000 i • Increase the eligibility period to 3 years from the time the connection is available • Extend these incentives to previously established reimbursement districts (Table 2 shows the cost of reimbursing owners that have already paid the reimbursement fees) I I • Establish, if feasible, loan programs with local banks for residents needing financing for connection (Finance Department is exploring the feasibility of arranging for installment payments through local banks) OTHER ALTERNATIVES CONSIDERED Suggested changes to the Citywide Sewer Extension Program are provided as examples only. Specific recommendations will be prepared in response to direction from City Council. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY None ATTACHMENT LIST Table 1: Proposed Sewer Extension Projects. Table 2: Cost of Reducing the $8,000 cap to $6,000 FISCAL NOTES Sewer extensions are funded through the Commercial Area and Neighborhood Sewer Extension Program of the Capital Improvement Program. [:\Citywide\Sum\Proposed Citywide Sewer Extension Program III ISO Table 1 Sewer Extension Program Proposed AREA, ~ LOTS EST. PRICE PER/LOT EST. TOTAL I Street Projects LOCATION FY-2001.2002 I FERN STREET 7 $5,829 $40,800 W CARMEN STREET 6 $6,000 $36,000 W ASH AVENUE I 11 1 $6,000 $66,000 C HOWARD DRIVE 48 j $6,513 $312,600 W 93RD AVENUE 33 $7,176 $236,800 C WATKINS AVENUE 12 $9,800 $117,600 C DERRY DELL 20 $7,200 5144.444 C TOTAL: $1,085,800 FY-2002-2003 I i I HOODVIEW DR '(ROCK) 27 $9,385 $253,400 C OMARA ST / CHELSEA LOOP 7 59,429 $66,000 C DARMEL COURT 4 $2,850 $11,400 SATTLER ST. I C MURDOCK STREET 9 $5,600 $50,400 MURDOCK ST. 1 C 98TH AVE 27 $7,315 1 $197,500 C ERROL / FONNER i 33 $8,000 I $264,000 W ALBERTA / JAMES / MARION ST 1 29 $10,103 5281444 1 W TOTAL: $1,135,700 FY-2003-2004 MARILYN COURT 6 $1U,400 $62,400 C FAIRHAVEN STREET 19 $10,421 $198,000 C 100TH AVE ! 21 $10,690 1 $224,500 C CHERRY STREET'(ROCK) 25 $11,120 $278,000 C 97TH AVE / 100TH AVE 21 $11,676 $245,200 C HILLVIEW STREET 6 $12,300 523.844 C TOTAL: $110811900 FY-2004.2005 MURDOCK ST / 100TH AVE 33 $6,727 $222,000 1 MURDOCK ST. 1 C 121ST AVENUE 73 $7,068 1 $516,000 SW 121ST AVE. i W 112TH/WALNUT 34 $10,071 i $342,400 WALNUT ST. W OMARA STREET 14 ! $13,929 5195.000 C TOTAL: $1,275,400 FY-2005.2006 117TH AVENUE 7 $7,543 $52.800 SATTLER ST. W OMARA ST / MCDONALD ST 1 34 $7,647 $260,000 GAARDE ST. C EDGEWOOD STREET 32 j $8,063 $258,000 C IIWIIII VARNS STREET -(ROCK) 27 $13,104 $353,800 C ANN STREET 6 $14,000 $84,000 W 87TH AVE 6 $14,233 $85,400 C 110TH AVE 3 $14,800 $44,400 C 115TH AVE 3 $18,000 ! $54,000 C I MCDONALD ST. SWR (Finish) 0 $67,200 $67.200 C 1 ) I TOTAL: $1,259,800 I i GRAND TOTAL:I 659 MIXED USE AREA TRIANGLE AREA 79 $9,266 I. $732,000 ISW 72ND AVE. • REQUIRES OMARA STREET GRAND TOTAL: $6,570,400 I REQUIRES WATKINS AVE ! 3 ~ Location I W: recently annexed Walnut Area C: remainder of City Table 2 Cost of Reducing $8,000 Cap to $6,000 DISTRICT SERVICES CONNECTED FEE PER LOT REFUND WITH SUBSIDY ail PROVIDED (updated 11/00) $6,000 CAP') $6,000 CAP4) "TIGARD ST.No.8 4 3 5,193 - 0 FAIRHAVEN STIMNo.9 28 11 4,506 - 0 HILLVIEW ST No.11 2 1 8,000 2,000 10,774 106TH & JOHNSON No.12 9 9 5,598 - 0 100'" & INEZ No.13 9 3 8,000 6,000 39,803 WALNUT & TIEDEMAN No. 14 19 4 8,000 8,000 174,723 BEVELAND&HERMOSA No. 15 25 3 5,036 - 0 DELMONTE No.16 22 16 8,000 32,000 88,220 O'MARA No.17 5 1 8,000 2,000 11,518 2WALNUT & 121 S7 No.18 24 not available - - Z)ROSE VISTA No.20 15 not available - - TOTAL 148 51 50,000 325,038 Notes 1) $3,000 was held on account from an owner already connected. 2) Currently being constructed 3) Cost of refunding owners that have paid the fee 4) Total cost of lowering cap from $8,000 to $6,000 once all owners have connected May 11, 2001 LWgVregV*nbureer a1 diSVktsltlbukt refunds 5.11•Vi.doo Background 1,~1 Sewer extensions to date have typically been at CltyWlde SCWei' E.rtellSlOlt PI'Ogl'anl random based on resident interest ttt At its December 19, 2000 meeting, Council reviewed options available for extending sewer service Citywide Presentation to City Council > After discussion, Council directed preparation June 12, 2001 of a plan to systematically extend sewers to unserved areas within the City • -.till;e Proposed Platt •~~,Prggrant Elements for Discussion Establishes a 5-year program t• Project Schedule Uses City-initiated reimbursement districts w Prioritization of projects over a 5-year period • Initial priorities based on cost per connection Uses the Sanitary Sewer Fund as the • May be revised based on various criteria funding source • Easements required > Includes both the recently annexed Walnut • Street construction programmed Island area and other areas Citywide • Lot owner interest • Health hazards identified Program incentives Potential Districts-NW Sector 1,,Potential Districts-SE Sector , iSllln_'' -.°Yya'~~+~d r /r ~i . ~j ,r '3~` 4i~ "r g%- wl t:s/~~ t ~r1y1~ f~rTa ~r`a~~ 3. td's r'.,~•~'~_,Y,~t;r'~~yS~ l;_ 11~ . Fl 1 ~ I i_J _ 7 Ililt~{ •'!'.I , r _ 4. Y~147 ~JlXt 4iT ,_-.'J~r`'.~~ t-l: ~l~ ' i ~ e 1 Lm .1111 11 ii 11111111111 IN 11111111111 ii ii 1111 Schedule of Projects Potential Districts-Triangle Area ,Y2001-02 EST. PRICE - - • r AREA LOTS PER/LOT EST. TOTAL a.. . FY-2001.2002 1. a /1 ~•\I FERN STREEr 7 $5.129 Sft BDD 1 i r • • r.: CARMEN STREET 6 5400D $x0m AS14AVEN.E 11 56.000 566.000 ,:~bT•••,,, - , 1'.=~ • ~ j:; wwARO aln[ AB 16s12 uuuv . L''»--• - t 7 it(~~ 97ROAVEN(A L $7.t76 5236.H0 \ 1* r~..~ • f ~ 1 E r i R S 1 ,I. wATRINS AVENM 12 SB.Bm 57.7.60) ( 1 T 16 ~DERRf Cal. 20 $7.200 T.Ul W..1 Lob: ISD T0W1 C,a 57.Cmm p Derry Dell CaleRfun. Derry 1".Y \ I 1 jig L" •*Walkim Avett R t recede the Dell mnnccu b the WatkiM Avme Line. a Schedule of Projects :Schedule of Projects NV 001-02 '~001-02 „Schedule of Projects ..Schedule of Projects ''',001-02 1% 1Y~2001-02 ti, Note: The Watkins Avenue Line needs to go in prior to Derry Dell A - 11 12 2 gram Incentives gram Incentives •11W wr0 30.000 C•). r 1.,000 mn,cl raw e o Reduction of the $8,000 cap a'°: ; ; 1_ ]n•1 1, „ sur . 1 1,p00 SIMI, $IV. • S1JN 0 1 uaro r.ooo tl+.r, 3•DOD 11yW 1,14111 o Extension of the eligibility period for the cap N1. ~ ,lar 3 tiu^ ~1!N^ ' 1 1 sSDOa S]Ad, 3,IJI0 1. x,nWrl• 'b.Inn•x.r I1 •M.rWJL o Loan through local bank rr. 111•r ,1 *ommendations o Approve the program and the project schedule o Reduce the $8,000 limit to $6,000 de Sewer Extension Program o Increase the eligibility period to three years from the time the connection is available o Extend these incentives to previously Presentation to City Council established reimbursement districts o Establish, if feasible, loan programs with local June 12, 2001 banks 1 3 June 11, 2001 CITY OF TICS D ®REGO N 2 Greg and Rebecca Vonada 12020 SW Fonner Street Tigard, OR 97223 Subject: Improvements to the Walnut Island Area Dear Mr. and Mrs. Vonada: Thank you for your letter received May 25, 2001 concerning sidewalks and sewers for the recently annexed Walnut Island area. Since you live along Fonner Street, I assume you are most interested in any improvements that are considered for that street. As you mentioned, on June 12`h City Council will be considering the projects to be included in the Capital Improvement Program for next fiscal year beginning July 1, 2001. In the list of street projects, we have included the construction of Gaarde Street from Highway 99W to 121" Avenue, and the preliminary design of Walnut Street (1215' Avenue to Tiedeman Avenue) and 121" Avenue (Gaarde Street to Walnut Street). As major collectors, these streets are eligible for Traffic Impact Fee funding. As a minor collector, Fonner Street is not eligible for that funding. The State Gas Tax is the primary source for preventative and corrective maintenance of all City streets, including local streets and minor collectors. That funding source has not been increased in a decade. The funds available have not typically been sufficient to provide even the maintenance essential to protect our investment in the City's street infrastructure. As operating costs rise, the amount available from the gas tax has been rapidly decreasing each year creating a major problem for us in performing timely maintenance and repair of existing streets. As a result, there are no funds available for improvements to local streets and minor collectors. A bond issue to provide additional funding for street improvements, including SW Fonner Street, was defeated by the voters at the November 7, 2000 general election. The City needs alternate sources of funding for preventative and corrective maintenance, as well as for reconstruction and expansion of City streets. The City Council has created a Task Force of citizens and City staff to explore options for funding future maintenance of City streets, and for reconstruction and expansion of major collectors to meet current and future traffic demands. The Task Force meetings will be ongoing throughout the summer with an initial progress report to Council to be presented sometime in August 2001. As for sewers, the City's Neighborhood Sewer Extension Program is likely to be your best choice for providing sewer service to your neighborhood. Under the program, you and your neighbors would be placed in a Reimbursement District. The City would install public sewers to each lot within the Reimbursement District and the owners would reimburse the City for a fair 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 share of the cost of the public sewer at the time of connection to the sewer. There is currently an incentive program to encourage early connection. This program limits the payment from each lot owner to $8,000 for any individual costs that range from $8,000 to $15,000. In effect the City subsidizes each owner for up to a maximum of $7,000 for those projects with an estimated per lot cost higher than $8,000. In addition to the share of the cost of installation, each owner is required to pay a connection fee of $2,335 before connecting to the line and would be responsible for disconnecting the existing septic system according to County rules and for any other plumbing modifications necessary to connect to the public line. There is no obligation to connect to the sewer or pay any fees until each lot owner applies to connect. At its meeting on June 12th, City Council will be considering using the Neighborhood Sewer Extension Program to provide sewer service to all areas within the City that remain without service. We have proposed a 5-year program to systematically extend sewers to all developed but unserved areas Citywide. This includes both the recently annexed Walnut Island area and other unserved areas within the City. As the plan is currently proposed, your neighborhood would be provided with sewers by late 2003. Your neighborhood could be assigned a higher priority if your neighbors express sufficient support for the project. If you would like to pursue this, please call Greg Bent' of the Engineering Department at (503) 639-4171 x373 for details. Iii you have any questions, please do not hesitate to contact me at (503) 639-4171 x378. Sincerely, A 7STIN P. DUENAS, P.E. C''i{{'y Engineer c: Mayor and City Councilors William A. Monahan, City Manager Greg Berry, Utility Engineer 1 Q H 7 -MEW MEMORANDUM CITY OF TIGARD, OREGON TO: Gus Duenas FROM: Bill Monahan v_ DATE: May 29, 2001 SUBJECT: Letter from Greg Vonada Attached is a letter from Greg and Rebecca Vonada of 12020 SW Fonner Street, regarding a request for sewer and sidewalk installation in the Walnut Island area. Would you please write a letter to the Vonadas and advise them of the prospect of them receiving the services in the upcoming budget period. Would you then also attach a copy of your letter to the correspondence and provide it to the council within the June 12 council packet for the budget adoption. Thank you for your assistance. aft c: Cathy Wheatley I.UDM%BC LWEVOSWNADALU5.000 RECEIVED C.O.T. Dear City Administrator and city council Members; MAY 2 5 2001 Administration My name is Greg Vonada, and I am writing on behalf of me and my wife regarding the June 12`h vote on road improvements for the recently incorporated Walnut Island area of Tigard. We are very excited at the prospect of having sewers and sidewalks installed in our neighborhood. This is our first time living in an area without sidewalks, and you would be amazed at the feeling of isolation it brings. My neighbors seem to be friendly people, but who sees them? People don't walk their dogs, couples don't stroll by our house, and even Halloween trick-or- treater's are nearly non-existent. We miss the casual contact that sidewalks allow. Sewers are another utility we are eager for. We live on a half-acre of land, half is which is unusable for any purpose, such as a basketball court or a second house. For some reason, we did not receive a questionnaire for sewers when the surveys went out last summer. If we had, we would have made it a point to wholeheartedly support it. I implore you to vote 'yes' for sidewalks and sewers in the Walnut Island area. It is good for the sense of community, good for land values (which brings additional tax revenue), and good for Tigard. If it is possible, we would appreciate our neighborhood being placed on the top of your list! Sincerely, Greg & Rebecca Vonada 12020 SW Fonner St Tigard, OR 97223 (503) 590-9872 AGENDA ITEM # I a. FOR AGENDA OF June 12.2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Water Supply Update PREPARED BY: Dennis Koellermeier DEPT HEAD OK _ CITY MGR OK ISSUE BEFORE THE COUNCIL Public Works staff will update the City Council on current activities and projects relating to short term (summer) water supply issues, including conservation efforts, improvements to the distribution system, and discussions of new sources with our suppliers. STAFF RECOMMENDATION Staff recommends continuing on the current plan this summer, while continuing to explore all options such as the potential of the Washington County supply line, the Beaverton intertie, and phase 2 of our aquifer storage and recovery (ASR) project. INFORMATION SUMMARY In light of the regional concerns regarding water availability this summer the Public Works staff has been working on several fronts to assure adequate water supplies. These efforts include: ■ City of Portland Work on the Bradley Corner meter vault is complete and flows have been tested up to 9.8 MGD. We are also discussing a potential connection to the City of Tualatin's leg of the Washington Co. Supply Line. Other City of Portland news includes rates being set at $0.907 per 100 CCF and the Bull Run System is expected to go into drawdown approximately June 1 this year. City of Portland Water Bureau staff continues to tell us that they are predicting adequate supplies this summer. ■ Joint Water Commission (JWC) Tigard was shut off from JWC supply on May 11th due to low stream flows. We do not expect any JWC water until fall or winter. City of Tigard. We have begun our summer effort of actively encouraging water conservation. Currently the cover story in "Cityscape" is titled "Use Water Wisely". We recently distributed conservation handouts at our booth at Washington Square during our Public Works Week celebration, and will be present with this message at the Balloon Festival. We also will be making a conservation presentation at the June 7, 2001 CIT meeting. As you may recall our conservation goal is to shave I% off our peak flows. OTHER ALTERNATIVES CONSIDERED No viable alternatives for summer, 2001 water supply exist that are not being explored. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Actively participate in regional development of water sources and adequate, innovative funding mechanisms to develop those sources for Tigard users while exploring local options for water reuse and groundwater sources. ATTACHMENT LIST N/A FISCAL NOTES Each water source has it's own cost, and total summer supply costs will not be known until after the purchases are made and the final blend of sources and costs is made. The increased cost from the City of Portland was anticipated and allowed for in the water rate increase approved by City Council on February 27, 2001. 5 AGENDA ITEM # 13 FOR AGENDA OF 6112/01 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Repeal of TMC 5 10, Detectives and Merchant Police PREPARED BY: Capt. Gary L. Schrader DEPT HEAD OK_ CITY MGR OK AA. 6) ISSUE BEFORE THE COUNCIL Should the Council repeal Tigard Municipal Code section 5. 10, Detectives and Merchant Police STAFF RECOMMENDATION Repeal INFORMATION SUMMARY This section of code is no longer applicable. Licensing of private security personnel is now done by the Department of Public Safety Standards and Training. Security services are provided by companies not located or licensed to do business within the City of Tigard. Repeal of this section does not relieve companies from the licensing requirements of section 5.04 of the Tigard Municipal Code. OTHER ALTERNATIVES CONSIDERED Revise code to reflect how licensing is now done. This would have no effect on City administration and would be an unnecessary ordinance defining procedures for another entity. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A i ATTACHMENT LIST 1. Proposed Ordinance 2. Current Section 5.10 FISCAL NOTES None 11ADKCITY COUNCIOCOUNCIL AGENDA ITEM SUMMARIES\REPEAL'fMC 5.10.DOC mmmmmlli 0 TIGARD MUNICIPAL CODE Chapter 5.10 DETECTIVES AND merchant police business for the purpose of MERCHANT POLICE providing private detective services or merchant policeman services except as provided and Sections: authorized by this chapter without first having obtained a license from the city; provided that no 5.10.010 Definitions. license shall be required for casual, occasional or 5.10.020 License. isolated instance of civil or criminal investigative 5.10.030 Qualifications of applicant and nature by a private detective whose employer, or employees and termination of who personally, is licensed as a private detective employees. by any other state, county or municipality in 5.10.040 Investigation of applicants. Oregon or elsewhere. (Ord. 73-32 1 §(part), 1973). 5.10.050 Issuance of license. 5.10.060 Bond. 5.10.030 Qualifications of applicant and 5.10.070 Revocation of license. employees and termination of 5.10.080 Notice of termination by employees. licensee. 5.10.090 Uniform. With each application for such license, the 5.10.100 Cooperation with police following shall be furnished in support thereof department. with respect to the business applicant as well as 5.10.110 Compliance. for each employee who will operate under or pursuant to authority of the license: 5.10.010 Definitions. (1) A statement in affidavit form signed and (a) "Private detective" means a detective sworn to before a notary public stating: engaged by an individual, firm or corporation for private protection or for the purpose of (A) The full name, age and residential ascertaining facts of a civil or criminal nature for address of applicant and each employee, the benefit of a private person, firm or corporation and for which a fee or other compensation is paid. (B) Present occupation and past occupations for the immediate last five years of (b) "Merchant police" means any person, the applicant and each employee, firm or corporation engaged in the business of watching, guarding or protecting any premises, (C) Statement of prior police work or property or persons; provided, however, that the experience in the private detective or merchant term does not include any individual who is police field for the applicant and each employee, regularly employed by one employer to watch guard or protect only the premises, property or (D) Statement of all arrests and person of that employer. (Ord. 73-32 §1(part), convictions of a criminal nature, and major traffic 1973). offenses, for applicant and each employee, 5.10.020 License. (E) Names, addresses and occupations of two or more reputable citizens who upon It is unlawful for any person, firm or inquiry will verify the applicant and each corporation to engage in or operate a private employee to be honest, of good moral character detective business or engage in or operate a and competent to act under authority of the license 5-10-1 Rev. 07196 TIGARD MUNICIPAL CODE being sought, faithful performance and honest conduct of all persons who will be engaged in watching, (F) Any other information or facts guarding or protective undertakings of the person, which may assist in evaluating the suitability of firm or corporation licensed hereunder. The bond the applicant and employees to operate under shall be for the benefit of the city of Tigard and all authority of the license within the city of Tigard; affected persons, business or corporation, and shall assure payment of any judgment secured (2) Applicant shall currently furnish to the against the licensee for his negligence, default or chief of police a like affidavit as in this section lack of fidelity, or that of his employees, in the required with respect to each new employee added performance of duties authorized by the license, to licensee's force during continuance of the limited to the sum of one thousand dollars. (Ord. license; 73-32 (part), 1973) (3) Licensee shall promptly in writing 5.10.070 Revocation of license. notify the chief of police of the termination of employment of any personnel member previously If, at any time, the conduct of the licensee, or engaged as a private detective or merchant employees, shall be in violation of law or adverse policeman by the licensee under authority of the to public interest, or show lack of moral fitness, license. (Ord. 73-32 §1(part), 1973). upon the written recommendation of the chief of police setting forth the facts and reasons therefor, 5.10.040 Investigation of applicants. the city council may revoke the license granted under this chapter. The chief of police shall cause an investigation to be made of the applicant as to It shall be the duty of the chief of police to moral character, reputation, integrity and general investigate the activities of any licensee or qualifications and shall cause to have a written employee hereunder and to report all information report of such investigation supplied for the city to the council to enable a determination of files. Based on the results of such investigation, whether or not the license shall be continued in the chief of police may authorize the issuance of force and effect. (Ord. 96-29; Ord. 73-32 §1(part), or denial of the issuance of the license as by this 1973). chapter set forth. (Ord. 73-32 §1(part), 1973). 5.10.080 Notice of termination by 5.10.050 Issuance of license. licensee. The city recorder may issue the license only Termination of the employment of an upon written approval of the chief of police for employee engaged in the private detective the fees as set forth in Chapter 5.04 of this code. business or in the merchant police business shall (Ord. 73-32 § 1(part), 1973). be reported by the licensee in writing to the chief of police. (Ord. 73-32 §1(part), 1973). 5.10.060 Bond. 5.10.090 Uniform. The licensee shall, at the time of issuance of the license, file with the city recorder a surety The licensees under this chapter shall not bond, in form approved by the city attorney, in the wear a uniform which represents them to be, nor sum of one thousand dollars, conditioned upon the shall they in person represent themselves to be, a 5-10-2 Rev. 07196 TIGAR D MUNICIPAL CODE member of the police department of the city. Patches, insignia, badges or uniforms shall indicate the licensees hereunder to be "licensed merchant police," "detective" or "watchman," as the case may be. (Ord. 73-32 § 1(part), 1973). 5.10.100 Cooperation with police department. Licensees under this chapter shall fully cooperate with the police department of the city and shall fully disclose promptly to the chief of police all information of a criminal nature and turn over to the police department immediately any evidence coming to their knowledge or possession concerning any case with which the police department is concerned. (Ord. 73-32 § 1(part), 1973). 5.10.110 Compliance. Any merchant policeman or private detective now operating or doing business within the city limits shall have thirty days from date of passage hereof in which to comply with this chapter. The provisions of Chapter 5.04 of this code, including fees and penalties, shall apply to this chapter to the extent not inconsistent herewith, and upon conviction for violation hereof the penalties prescribed by Section 5.04.190 shall apply. (Ord. 96-29; Ord. 73-32 § l (part), 1973).9 5-10-3 Rev. 07196