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City Council Packet - 06/13/2000 DRIG /NA L CITY OF TIGARD OREGON TIGARD CITY COUNCIL MEETING JUNE 137 2000 COUNCIL MEETING WILL E TELEVISED iladmNMk kl7.do 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 Revised 6/7/00 TIG.D CITY COLlNCIL BUSINESS MEETING JUNE 13, 2000", , 6130 PM , ; CITY OF TIGARD TIGARD CITY HALL 13125 5W HALL, BLVD. TIGARD, OREGON 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as listed above: 639- 4171, x309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA -JUNE 13, 2000 - PAGE 1 AGENDA TIGARD CITY COUNCIL BUSINESS MEETING JUNE 13, 2000 6:30 PM Y STUDY SESSION > EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), (f) 8t (h) to discuss labor relations, real property transactions, exempt public records, and current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. > Update on Property Acquisition for the Purpose of Improving Fanno Creek Trail > City Manaser's Review > Preview of Amendment to Add the Fleet/Facilities Services Coordinator job Cla,rification to Resolution No. 00-24, Adopted on May 23, 2000 7:30 PM 1. BUSINESS MEETING 1.1 Call to Orer - City Council 8t Local Contract Review Board 1.2 Roil Call 1.3 Pledge o: Allegiance 1.4 Council Communications 1.5 Call to Council and Staff for Non-Agenda Items > INTRODUCE LIBRARY DIRECTOR MARGARET BARNES ® City Manager 7:35 PM 2. VISITOR'S AGENDA (Two Minutes or Less, Please) 7:40 PM 3. PROCLAMATION: a. Proclaim ]uly 24-28, 2000 as Car Free and Carefree Week COUNCIL AGENDA, - JUICE 13, 2000 - PAGE 2 k 7:45 PM 4. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 4.1 Approve Council Minutes: April 11, 18, 25, and May 9, 2000 4.2 Receive and File a. Council Calendar b. Tentative Agenda n., f T.1 ,4 eFessir.y . rmo . A +..P..+ A d lOt:.....1 D..~.~.,. t.• f rtho 4.3 wept a Resolution tt GaaF`Ice StFe'et IMPFevemenrt D eject (Phase 1) - Desvmiien No. 00 This item has been withdrawn. 4.4 Adopt Amendments to Intergovernmental Agreement with Washington County Consolidated Communication Agency 4.5 Adopt a Resolution to Add the Fleet/Facilities Services Coordinator Job Classification to Resolution No. 00-24, Adopted on May 23, 2000 Resolution No. 00- 4.6 Local Contract Review Board a. Award of Contract for Consulting Services for the Summer Lake Water Quality Project to Inter-Fluve Inc. Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:50 PM .5. TIGARD BREAKFAST ROTARY PRESENTATION OF $2000 TO DARE CAMP S Police Department 7:55 PM 6. REVIEW OF WATER DISTRIBUTION SYSTEM MASTER PLAN Public Works Department Council Discussion, Comments, Questions &:10 PM 7. CONVENE AS LOCAL CONTRACT REVIEW BOARD TO CONSIDER AWARDING A THREE YEAR STREET SWEEPING CONTRACT TO GREAT WESTERN SWEEPING INC. a. Staff Report: Public Works Department b. Council Discussion, Comments, Questions C. Council Consideration: Motion to approve the three year street sweeping contract with Great Western Sweeping Inc. COUNCIL AGENDA - JUNE 13, 2000 - PAGE 3 8:15 PM 8. PUBLIC HEARING - CONSIDER A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES a. Public Hearing Opened b. Declarations or Challenges C. Summation by Staff d. Public Testimony (Proponents, Opponents) e. Recommendation by Finance Director f. Council Questions or Comments g. Public Hearing Closed h. Council Consideration: Resolution No. 00 - 8:25 PM 9. PUBLIC HEARING - CONSIDER AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES a. Public Hearing Opened b. Declarations or Challenges C. Summation by Staff d. Public Testimony (Proponents, Opponents) e. Recommendation by Finance Director f. Council Questions or Comments g. Public Hearing Closed h. Council Consideration: Ordinance No. 00 - 8:30 PM 10. PUBLIC HEARING - CONSIDER A RESOLUTION ADOPTING THE BUDGET, MAKING, APPROPRIATIONS, DECLARING THE VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2000-2001 a. Public Hearing Opened b. Declarations or Challenges C. Summation by Staff d. Public Testimony (Proponents, Opponents) e. Recommendation by Finance Director f. Council Questions or Comments g. Public Hearing Closed h. Council Consideration: Resolution No. 00 - COUNCIL AGENDA - JUNE 13, 2000 - PAGE 4 8:35 PM 11. PUBLIC COMMENT - APPROVE THE CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 2000-2001 a. Staff Report: Engineering Department b. Open Public Comment (Proponents, Opponents) C. Close Public Comment d. Council DIE; ussion e. Council Consideration: A motion to approve the fiscal year 2000-2001 capital improvement program budget 8:50 PM 12. COUNCIL LIAISON REPORTS 8:55 PM 13. NON AGENDA ITEMS _ Vr:rac:, +:_7Ff~(.. Iran 9:05 PM 14. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), (f) 8: (h) to discuss labor relations, real property transactions, exempt public records, and current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. 9:20 PM 15. ADJOURNMENT I:wD M\CATHY\CCA\000613. D OC rn1 11NICI , AGENDA- JUNE 13, 2000 - PAGE 5 . C vr~e cafe ~ - S Pie ~3. Agenda item No. Meeting of q - -2 TIGARD CIT',,' COUNCII. MEETING MINUTES - JUNE 13, 2000 • STUDY SESSION > Meeting was called to order at 6:43 p.m. by Councilor President Brian Moore > Council Present: Councilors Paul Hunt, Council President Brian Moore, and Ken Scheckla. Mayor Jim Nicoli arrived at 7:00 p.m. > Staff Present: City Manager Bill Monahan; City Recorder Catherine Wheatley; City Engineer Gus Duenas; Property Manager John Roy; Howard Gregory; City Attorney Tim Ramis; Community Development Director Jim Hendryx; Utilities Manager Mike Miller; Property Manager John Roy; Howard Gregory > Waiver of conflict of interest Mr. Monahan reported that staff issued the waiver for a conflict of interest requested by Ed Sullivan several weeks ago when they received no feedback from Council objecting to doing so; the City Attorney's Office also had no objections. He noted that Mr. Sullivan requested the waiver because Harvey Rodgers, the City's bond counsel, worked for the same law firm. He presented a second request for a conflict of interest waiver from Ed Sullivan because Community Partners for Affordable Housing (CPAH) hired him to help them get their Greenburg Road project through the Comprehensive Plan amendment process. CPAH's application concerns property located within the Washington Square Regional Center Plan area. Councilor Scheckla discussed his concern with the impact of a requested Comprehensive Plan change on the not yet implemented Washington Square Regional Center Plan. Mr. Monahan concurred that CPAH might not be the only one requesting a change but noted that the City could not deny anyone the opportunity to apply for a Comprehensive Plan change. Mr. Hendryx noted the staff discussions with the City Attorney's Office to 1111ow Comprehensive Plan amendments for properties within the Washington Square Plan area if the amendments did not impact any of the Plan implementation issues. He mentioned the three requests from property developers in the area. He explained to Councilor Scheckla that the City persuaded CPAH not to move on its Greenburg property until after the completion of the Washington Square Plan. Mr. Monahan commented that staff would not work the problem for CPAH; CPAH had to meet the existing City criteria. Mr. Monahan concurred with Council President Moore that the land use issue and the waiver of conflict of interest issue were separate issues. The Council agreed by consensus to authorize the waiver. Mr. Monahan asked if Council wanted to continue to see these requests for waivers as they came in. Mr. Monahan confirmed to Councilor Hunt that it would help staff if Council took the responsibility for these waivers, as staff, not the Council, worked closely with these people. The Council agreed by consensus to continue the existing procedure. > Visitor's Agenda Mr. Monahan advised Council that some area residents might ask Council to waive the fee for an appeal of the City's application for a minor land partition to split off 1.35 acres from the 1.74-acre Water District's Menlor Reservoir site. He noted that the neighbors wanted the property developed as a park, not at its County R-25 zoning. Mr. Monahan indicated to Councilor Scheckla that the City could not condition the land partition but the Water District (the property owners) could condition the land sale to allow only single-family development. Mayor Nicoli arrived at 7:00 p.m. Council President Moore observed that in waiving this fee, the Council would be waiving the CITY COUNCIL MEETING MINUTES -JUNE 13, 2000 - PAGE 1 fee to appeal against itself. Mr. Monahan commented that the City has paid all the appropriate processing fees for the land use application. Mr. Monahan indicated to Councilor Scheckla that the appeal went to the Hearings Officer, mentioning that the standard $250 appeal fee did not cover the costs of the appeal. He confirmed that the Council needed to decide this question this week, as the appeal deadline was this Friday. > Newsletter Packet Items Mr. Monahan explained that the Council did not receive its newsletter packets on Friday because the Community Service Officers did not get a chance to deliver them and staff did not realize that they had not been delivered. The Council indicated that staff did not need to change its procedures. Mr. Monahan mentioned the memo from the Tigard Central Business District Association requesting $1,000 for additional activities during the Tigard Country Daze. Councilor Scheckla described the event as primarily benefiting the businesses, not the public; he did not support giving another $1,000 to the event. Mr. Monahan confirmed to Council President Moore that the Council could provide $1,000 out of the $50,000 allocated to the District in next year's budget. The Council discussed the request. Councilor Hunt spoke to waiting until after the new fiscal year and the Association's presentation on the event. Councilor Scheckla spoke to the Association waiting a year and developing a plan, as opposed to this last minute request. Mr. Monahan mentioned the request from Pat Biggs at the Good Neighbors Center for an additional $5,000 from the City. He noted staff's removal of Consent Agenda Item 4.3, as Mr. Duenas successfully resolved the situation with the property owner and the resolution was no longer needed. > Update on Property Acquisition for the Purpose of Improving Fanno Creek Trail Gus Duenas, City Engineer, reported that Mr. Hammond signed the contract. Staff put the project out to bid today with a June 27 deadline. > City Manager's Review Council President Moore reported that Councilor Patton wanted to be present for the City Manager's review. He said that they could postpone it for another week. REM > Preview of Amendment to Add the Fleet/Facilities Services Coordinator Job Classification to Resolution No. 00-24, Adopted on May 23, 2000 Mr. Monahan explained that Human Resources Director Sandy Zodrow inadvertently left these L4 two positions off the list she discussed with Council. He confirmed to Councilor Scheckla that the budget included the positions, and that Finance Director Prosser was reviewing everything to make sure that it meshed. > Miscellaneous Items o Mr. Duenas explained that staff wanted to go sole source and pre-order two trail bridges in order to reduce costs and expedite construction. Staff indicated to Councilor Scheckla that the wood was treated to withstand flooding. o Mr. Monahan reported that Steven Lauder from Meridian School District near Boise, Idaho, tentatively accepted the School District's offer to serve as its Superintendent. He reviewed Mr. Lauder's resume, o Mr. Monahan reported that the TVCA crew would operate the four new cameras using the CITY COUNCIL MEETING MINUTES -JUNE 13, 2000 - PAGE 2 TVCA mikes, as the City mikes were not yet here. He confirmed to Councilor Hunt that the plan was for TVCA to train City staff on the new system, and City staff to train volunteers; the intent was to reduce costs while increasing the number of programs broadcast. o Mr. Monahan mentioned that the Library Board and Selection Committee would attend next week's workshop. Councilor Hunt discussed his concern that the Committee might be discussing the purchase of additional land without considering the land already owned by the City. Mr. Monahan indicated that staff informed the architect of the City's property but the architect recommended that the City first decide the library programming element before looking at sites. o Mr. Monahan confirmed to Councilor Scheckla that Dick Bewersdorff would update the Council at next week's meetings with respect the City's response to the Hill Street neighbors' complaints of code enforcement problems on a property. > Mayor Nicoll adjourned the study session at 7:27 p.m. 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board Mayor Jim Nicoli called the meeting to order at 7:31 p.m. 1.2 Roll Call:. Councilors Hunt, Moore, Mayor Nicoli and Scheckla were present. 1.3 Council Communications: None 1.4 Call to Council and Staff for Non-Agenda Items Mr. Monahan mentioned adding a staff request for sole source procurement and pre- ordering for bids for Fanno Creek Trail. He suggested re-ordering the agenda to move Items 6 and 7 to after Item 11, the CIP budget. > INTRODUCE LIBRARY DIRECTOR MARGARET BARNES Mr. Monahan introduced Library Director Margaret Barnes, who joined the City on June 1. He reviewed her resume. Mayor Nicoli presented her with a City lapel pin. 2. VISITOR'S AGENDA o Jaime Ramsey, 15367 Fir Tree Drive Mr. Ramsey referenced the letter he wrote on behalf of the Round Tree Estates neighbors discussing their concerns with the Code criteria applicable to the City's minor land use partition application for the Menlor Reservoir site. He mentioned their understanding from staff that the only way to get their questions answered was to appeal the City's decision to grant the partition. He asked the Council-to waive the $250 appeal fee on the grounds that the neighborhood should not have to pay a fee for a hearing before an impartial third party, given that the City as the applicant was policing itself. Jim Hendryx, Community Development Director, concurred that the Council needed to make a decision before the appeal period ended this Friday. He explained to Councilor Moore that much of this area in unincorporated Washington County was zoned R-25 but developed at a single-family density. Councilor Moore mentioned his concern at the City not charging for an appeal against itself, given that the City paid all the fees required in the process. He observed that the multi-family development allowed under the R-25 zone would be inconsistent with the existing single-family developments. He suggested conditioning the partition to meet the existing adjacent land uses. CITY COUNCIL MELTING MINUTES -JUNE 13, 2000 - PAGE 3 Mr. Monahan pointed out that the minor land use partition split the property into two large sections; it did not subdivide it into individual lots. Mike Miller, Utilities Manager, confirmed to Councilor Moore that the Water District purchased the property. He explained that they hoped to sell the property and re-invest the proceeds in purchasing additional property needed at a higher elevation. Mr. Hendryx confirmed to Councilor Moore that whoever bought the property and developed it could request a zone change or develop it under the R-25 zone, providing he/she met all the development standards. Mr. Monahan confirmed to Councilor Hunt that the other members of the Water District had a voice in what happened with this property. He indicated that the Intergovernmental Water Board authorized the application for a minor land partition. Mr. Ramsey commented that he heard the discussion tonight concluding that the partition did not constitute development. He argued that the City's intent to change the intended use of the land by creating a public right-of-way for citizen access (a nature trail) did constitute development. He emphasized that the neighbors did not think that the partition decision addressed the issues of access/egress, off-street parking and storm water drainage raised by the trail development. He commented that this had the appearance of a conflict of interest for the City. He held that these issues needed to be resolved because the neighbors had no guarantee with respect to future development. Mayor Nicoli commented that the City could not deny an application based on what someone might do in the future. Councilor Scheckla asked the City Attorney if the Council could condition this for single-family housing. Mr. Ramsey commented that the neighbors did not raise that issue in his letter, although it was a matter of concern to them; they did not want an apartment complex on the property. Mr. Ramis explained to Councilor Scheckla that the City could not affect the zoning within the context of a land partition; however, it could do so through the planning or sale process. He observed that the staff report indicated that this involved creating a parcel, not making a judgment aboi►t future development. Councilor Moore said that, although he understood the neighbors' viewpoint, he did not think it appropriate to waive an appeal fee on a land partition. Councilor Scheckla stated that he supported waiving the fee. Both Councilor Hunt and the Mayor indicated they did not support waiving the fee. 3. PROCLAMATION: a. Proclaim July 24-28 as Car Free and Carefree Week Mayor Nicoli said that he would sign the proclamation later. 4. CONSENT AGENDA J Motion by Councilor Moore, seconded by Councilor Hunt, to approve the Consent Agenda. 1 Motion was approved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors Hunt, Moore and Scheckla voted "yes.") [4-0] 4.1 Approve Council Minutes of: April 11, 1S, 25, and May 9, 2000 3 4.2 Receive and bile a. Council Calendar b. Tentative Agenda 4.3 Street Improvement 2r-ojee*. Whase-1) - (This Item was withdrawn from City Council consideration.) CITY COUNCIL MEETING MINUTES -JUNE 13, 2000 - PAGE 4 4.4 Adopt Amendment to Intergovernmental Agreement with Washington County Consolidated Communication Agency 4.5 Consider a Resolution to Add the Fleet/Facilities Services Coordinator Job Classification to Resolution No. 00-24, Adopted on May 23, 2000 - Resolution No. 00- 29 4.6 Local Contract Review Board a. Award of Contract for Consultant Services for the Summer Lake Water Quality Project to Inter-Fluve, Inc. 5. TIGARD BREAKFAST ROTARY PRESENTATION OF $2000 TO DARE CAMP Dale Slout, Tigard Breakfast Rotary President, introduced the Board members. He spoke of a goal of the Rotary to relate to at-risk youth in Tigard. He mentioned Rick Peterson's (Treasurer) involvement with the DARE program. He presented a $2,000 check to be used for youth camp sponsorship in the DARE program this summer. Mayor Nicoli thanked the Rotary. > The Council considered Item No. 8 at this time. 6. REVIEW OF WATER DISTRIBUTION SYSTEM MASTER PLAN Mike Miller, Utility Manager, presented the PowerPoint staff report on the water distribution system master plan completed by Murray Smith & Associates. He reviewed the elements in the master plan, the existing system facilities (pump stations, pressure reducing facilities, reservoirs, and pipelines), and the existing and future population demands for water (projecting saturation at 85,000 population). He reported that the plan found the system in good shape with low water loss due to leaks. Mr. Miller discussed the system's future storage, pumping and distribution needs in the various service zones. He reviewed the recommendations for additional facilities to be constructed within twenty years, including two reservoirs within the next 10 years (one each, east side/west side of Bull Mountain), and facilities projected beyond 2021. He mentioned their intent to coordinate many of the recommended distribution system improvements with street work. Mr. Miller reviewed the recommended FY 2000/2001 projects. He recommended acquiring the two reservoir properties at the 550-level on Bull Mountain soon, noting the increase in land prices as the area developed. He described the specifics of the four pipeline projects, responding to questions from Councilor Scheckla. He discussed a possible partnership with Beaverton on an aquifer storage and recovery program. He mentioned another pressure reducing facility at Gaarde Street to move the water from the 10 million gallon reservoir more effectively into the main zone. i i Mr. Miller summarized the plan as a comprehensive and flexible 20-year plus plan that would provide long term vision for the distribution system, regardless of where Tigard found a long- tern water supply. He noted that the 20-year CIP included the S41 million worth of plan projects. He asked the Council to recommend formal adoption of the master plan and the 20- a year CIP to the IWB. a Councilor Hunt commented that he has heard the presentation a number of times, and that the y response of the listeners was always positive. j Motion by Council President Moore, seconded by Councilor Scheckla, to direct the Tigard IWB representative to recommend approval of the water distribution system master plan. Motion passed by unanimous voice vote of the Council present. (Councilors Hunt, Council President Moore, and Scheckla voted "yes.") [3-0] CITY COUNCIL MEETING MINUTES --JUNE 13, 2000 - PAGE 5 Rom 7. CONVENE AS LOCAL CONTRACT REVIEW BOARD TO CONSIDER AWARDING A THREE-YEAR STREET-SWEEPING CONTRACT TO GREAT WESTERN SWEEPING, INC. Howard Gregory, Public Works, reported that the $118,497 per year low bid received by the City for this three-year street sweeping contract came from Great Western Sweeping, Inc., the current contract holder since 1991. He indicated that investigation of both bidders (Asphalt Services of Oregon bidding at,$143,568 per year) found both companies in compliance with state and federal requirements and no complaints. He mentioned that Great Western removed the non-organic materials from the organic materials, thus reducing its costs to transport to the landfill. He recommended awarding the contract to Great Western. Motion by Councilor Hunt, seconded by Council President Moore, to award the contract to Great Western Sweeping, Inc. Motion passed by unanimous voice vote of the Council present. (Councilors Hunt, Council President Moore, and Scheckla voted "yes.") [3-0] > The Council considered Agenda Item 15 at this time. 8. PUBLIC HEARING - CONSIDER A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE-SHARED REVENUES a. Mayor Nicoli opened the public hearing. b. Declarations or Challenges There were no declarations or challenges. c. Summation by Staff Tom Imdieke, Financial Operations Manager, presented the staff report for this annual public hearing on the City's eligibility to receive state-shared revenues from the cigarette, liquor and state gas taxes. d. Public Testimony There was no public testimony. e. Recommendation by Finance Director Mr. Imdieke recommended approval of the resolution. f. Council Questions or Comments Councilor Scheckla asked how the revenue shares compared to last year's share. Mr. Imdieke said that the overall total increased by almost 5%. He emphasized that he did not know how the shares from the individual taxes compared to last year's. g. Mayor Nicoli closed the public hearing h. Council Consideration: Resolution No. 00-30 Motion by Councilor Scheckla, seconded by Councilor Moore, to adopt Resolution 00- 30. The City Recorder read the number and title of the resolution. RESOLUTION 00-30, A RESOLUTION CERTIFYING THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE-SHARED REVENUES. Motion was approved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors Hunt. Moore and Scheckla voted "yes.") [4-0] CITY COUNCIL MEETING MINUTES -JUNE 13, 2000 - PAGE 6 9. PUBLIC HEARING - CONSIDER AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES a. Mayor Nicoli opened the public hearing. b. Declarations or Challenges There were no declarations or challenges. c. Summation by Staff Mr. Imdieke presented the staff report on this annual public hearing on the City's election to receive state-shared revenues. He mentioned staff's projection of $205,000. He confirmed that the Budget Committee held a similar hearing on May 15, per State requirements. d. Public Testimony There was no public testimony. e. Recommendation by the Finance Director Mr. Imdieke recommended approval of the ordinance. f. Council Questions to. Mayor Nicoli closed the public hearing h. Council Consideration: Ordinance No. 00-22 Motion by Councilor Moore, seconded by Councilor Hunt, to adopt Ordinance No. 00- 22. The City Recorder read the number and title of the ordinance. ORDINANCE 00-22, AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES. Motion was approved by unanimous roll call vote of Council present. (Mayor Nicoli, Councilors Hunt, Moore and Scheckla voted "yes.") [4-0] 10. PUBLIC HEARING, - CONSIDER A RESOLUTION ADOPTING THE BUDGET, MAKING APPROPRIATIONS, DECLARING THE VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2000-2001 a. Mayor Nicoli opened the public hearing. b. Declarations or Challenges There were no declarations or challenges. c. Summation by Staff Mr. Imdieke reported that at its May 15 meeting the Budget Committee approved the proposed budget with amendments and forwarded it to Council. He mentioned that Mr. j Hendryx discussed with the Budget Committee his desire to include any budget adjustments resulting from his reorganization of the Community Development Department (not complete s at that time). He indicated that the budget tonight incorporated Mr. Hendryx's proposed reorganization, reducing the budget by $101,000. He stated that this fell within the 10% adjustment by Council allowed under Oregon budget law. He noted that the proposed $46,466,332 budget was down from $50.1 million last year. CITY COUNCIL MEETING MINUTES -NNE 13, 2000 - PAGE 7 Emil I d. Public Testimony There was no public testimony. e. Recommendation by the Finance Director Mr. Imdieke recommended approval of the resolution. f. Council Questions Councilor Scheckla asked if there was Council support for granting the Good Neighbor Center's request for an additional $5,000. Mr. Monahan referenced Pat Biggs' letter discussing the Center's identification of another $5,000 (over the $15,000 already allocated by the City). He indicated that they had $8,141 left of the .5 of 1% of the general fund allocated to social service agencies and community events. *Mayor Nicoli Geunei'er °^indicated that she thought the request had merit. Councilor Hunt spoke to discussing the request in the next fiscal year and doing a budget amendment if necessary. Mr. Monahan mentioned the possible additional Budget Committee meetings in August or September as an appropriate time to discuss budget amendments. He commented that staff invited one other social service agency to make a presentation if it wanted to provide further information. Mayor Nicoli suggested finding out if there was any urgency to the Center's request. Councilor Moore supported discussing it with the Budget Committee. Mr. Monahan said that they would advise the Center of the process. g. Mayor Nicoli closed the public hearing h. Council Consideration: Resolution No. 00-31 Motion by Councilor Scheckla, seconded by Councilor Moore, to adopt Resolution No. 00-31. The City Recorder read the number and title of the resolution. RESOLUTION 00-31, A RESOLUTION OF THE CITY OF TIGARD ADOPTING A BUDGET, MAKING APPROPRIATIONS, DECLARING A VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.062 FOR FISCAL YEAR 2000/2001. Motion was approved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors Hurt, Moore and Scheckla voted "yes.") [4-0] **(City Recorder Note: Because the Capital Irnprovemzntudget,v,►as not approved, City Attorney advised, Res6W.tionNo 0q 31, should,no be signed _Ses muiutes~of.7une'272000 Resolution No00738.) 11. PUBLIC COMMENT - APPROVE THE CAPITAL IMPROVEMENT BUDGET FOR FISCAL. YEAR 2000-2001 Mr. Duenas presented the PowerPoint staff report on the capital improvement plan projects for FY 1999/2000 and FY 2000/2001. He mentioned the inclusion of money to close the 69"' Avenue LID since the Planning Commission approved the FY 2000/2001 budget at the public hearing at its May 15 meeting. He reviewed the street projects, the sanitary sewer reimbursement districts, and the storm drainage projects for FY 1999/2000. *Correction to minutes approved by the Tigard City Council on September 26, 2000. **Addition to minutes approved by the Tigard City Council on September 26, 2000. CITY COUNCIL MEETING MINUTES -JUNE 13, 2000 - PAGE 8 Mr. Dul-wis reviewed the priority projects for FY 2000/2001. He mentioned continuing the preventative and corrective pavement management, construction of one new major street connection; initiation of the Transportation Bond issue, traffic calming, completion of the 69"' A%,,-nt!e L:D, sewer extensions in the Walnut Island area, new pathways for connectivity, parks projects and other system improvements. Mr. Duenas discussed the reduced level of gas tax funding (only $394,000 down from 5545,000 last year). He pointed out that they anticipated the level of funding dropping as the operational budget grew. Mr. Monahan concurred that staff had a concern about where funding would come for these types of projects, given the recent failure of the state gas tax proposal. Councilor Scheckla mentioned his concern at the reduced funding. Mr. Duenas indicated that the budget had included the projected gas tax increase, which did not happen, so they took it out. Mr. Duenas reviewed specific FY 2000/2001 projects. He mentioned street humps for traffic calming, the Gaarde Street extension from Quail Hollow to Walnut, completion of the Burnham Street improvements, the remaining half-street improvements on Dartmouth Street across from Babies R Us (using TIF funds as staff did not anticipate development on the other side of the street), improvements at 12151 and Springbrook Drive, the proposed Transportation Bond projects and alternate Bond projects, and a CDBG project of a pedestrian path on Commercial Street w Lincoln Street. He noted the park projects: the Cook Park expansion and pedestrian bridges on the Fanno Creek trails. Mr. Duc:laS indicated to Councilor Moore that the County decided to break up the 12151 and Walnuit project into two phases, as it did with the Walnut and Tiedeman project. Councilor Moore mentioned that several people leave asked him about sewer reimbursement districts in the Walnut Island area. Mr. Duenas explained that the sequencing of sewer placr:ment depended a great deal on the interest level (they needed at least half the people interested in hooking up). He concurred that they could not do the end of the line before the begin;-ing. He said that staff would survey the neighborhoods to determine interest and set up a sequeirc~ for presentation at a Council meeting. Councilor Scheckla commented that many reside,-.s in the Howard Drive area wanted sewer. Mr. Duen~ks indicated that staff proposed investing some money in the Walnut Street stone drainagr improvements, as the County's proposed solution was not the best long-range solution for the -'ity. He mentioned an IGA coming to the Council on June 27 for that project and a briefing on the Merestone Dam project at the July 17 meeting. He noted that tonight the Council approved the consultant selected by the Task Force for the Summer Lake project. Mr. Duenas reviewed water system priority projects, including replacement of the water line at Walnut and Tiedeman and continuation of the City's efforts to obtain a long-teen water supply. Mayor Nicoli opened the meeting to public comment. Hearing none, he closed the public comment. Councilor Hunt asked to amend the budget to remove the Bonita Park, Cache Creek Park addition and Bond Street Park item (Appendix B 1). He reiterated that he did not support these items. He discussed his opinion that these items got into the budget through political manCLIverim, and expressed concerns with the manner in which these items were brought before the City Council. Mayor Nicoli commented that Councilors Patton, Moore and himself told the Trust for Public Lands (TPL) that if they did not come up with the $150,000, they would withdraw their support. Councilor Moore stated that he did not do any underhanded politicking as alleged by Councilor Hunt. He explained that the Trust had talked to him about how they could find the $150,000 and it was then that Councilor Moore said he could support the TPL proposal. He said that he knew that Councilors Hunt and Scheckla were not interested in talking to these people; therefore, he asked Mayor Nicoli and Councilor Patton to listen to what the Trust had to say. He CITY COUNCIL MEETING MINUTES -JUNE 13, 2000 - PAGE 9 emphasized that he did not ask them to vote one way or the other. Councilor Moore pointed out that the change proposed that the Trust contribute the $150,000, not the City. He emphasized that he made it clear during the meeting and in conversation with the Trust representatives that lie would not spend $150,000 of the City's money for this land; if they did not come up with this amount of money, then the City backed out the budget item and allocated it to other projects. Mr. Duenas pointed out that new category staff created called "donations," which stated that if the money came through, it came through; if not, then the projects were not done. Councilor Scheckla indicated that he did not support the $150,000 in the budget, and he might vote against the whole thing if it stayed in. Councilor Moore reiterated that staff has made it very clear that this item did not come out of the City's budget (page 81). Motion by Councilor Hunt, seconded by Councilor Scheckla, to withdraw the items from the CIP budget. Councilor Moore noted that the motion essentially removed the donation from the budget. Motion did not pass by a split voice vote of the Council present. (Councilors Hunt and Scheckla voted "yes;" Mayor Nicoli and Councilor Moore voted "no.") [2-2] Motion by Councilor Moore, seconded by Mayor Nicoli, to adopt the 2000/2001 Capital Improvement Program. The Council discussed how to proceed in the face of a probable 2-2 split vote. Mr. Ramis said that the Council's options were to vote on the motion, to continue the motion or to withdraw the motion and leave it to the City Manager to bring the program back. He explained that if the Council continued the motion, they needed to do so to a date certain before July 1, 2000, in order to meet the state statutory requirements. He indicated that staff could re-notify the item for placement by the City Manager on the agenda before July 1. Mr. Monahan mentioned that the staff should have a clearer picture in two weeks on whether the grant committee would accept their applications for two grants. He noted that there were S 10 million worth of requests and S4 million available. Councilor Moore withdrew his motion. Motion by Councilor Moore, seconded by Mayor Nicoli, to carry the 2000/2001 Capital Improvement Program over to June 27, 2000. Motion did not pass by split voice vote of the Council present. (Councilor Moore and Mayor Nicoli voted "yes;" Councilors Hunt and Scheckla voted "no.") [2-2] The Council discussed what to do. Councilor Hunt spoke to reconsidering the suggestion to delete the three items, pass the budget and bring back the items for later discussion. Staff discussed the probable impact of deleting the items or continuing the budget for two weeks on the grant applications. They concluded that it probably would not make any difference. Mr. Imdieke suggested adopting the budget as presented but including a budget note stipulating that if the City did not receive the $150,000 in donation, then staff removed that item from the budget. Councilor Moore said that was acceptable to him. Councilor Hunt indicated that it was not acceptable to him. Mayor Nicoli directed staff to re-advertise and bring the program back to the Council in two weeks. Mayor Nicoli left the meeting at 8:50 p.m. 12. COUNCIL LIAISON REPORTS: None. CITY COUNCIL MEETING MINUTES --JUNE 13, 2000 - PAGE 10 13. NON-AGENDA ITEMS s Fanno Creek Trail Bridges Mr. Duenas asked the Council to approve a sole source procurement and pre-ordering of the bridges for the Fanno Creek trails (Main-Ash and Tigard-Tiedeman). He explained that Western Wood designed these and other City bridges; staff wanted a consistent look. He reviewed how pre-ordering the bridges from Western Wood would save eight to nine weeks time on the project, thus allowing completion during this construction season and reducing the cost of the bridges. The Council agreed by consensus to direct staff to proceed with a sole source procurement and pre-ordering of the bridges. The Council considered Agenda Item No. 6 at this time. 14. EXECUTIVE SESSION: Cancelled 15. ADJOURNMENT: 9:16 p.m. Attest: Catherine Wheatley, City Recorder Gity of pgg T6r,_ Date: aooi> CITY COUNCIL MEETING MINUTES -JUNE 13, 2000 - PAGE 1 I - C'orreci MA rvt4-es For Counall Newsletter dated moo' ' TIGARD CITY COUNCIL MEETING MINUTES - JUNE 13, 2000 STUDY SESSION > Meeting was called to order at 6:43 p.m. by Councilor President Brian M re > Council Present: Councilors Paul Hunt, Council President Brian Moore, Ken Scheckla. Mayor Jim Nicoli arrived at 7:00 p.m. > Staff Present: City Manager Bill Monahan; City Recorder Cathe ' p`Wheatley; City Engineer Gus Duenas; Property Manager John oward Gregory; City Attorney Tim Ramis; Community Developme hector Jim Hendryx; Utilities Manager Mike Miller; Property M r John Roy; Howard i Gregory > Waiver of conflict of interest Mr. Monahan reported that staff issued the waiver for ict of interest requested by Ed Sullivan several weeks ago when they received no fe b k from Council objecting to doing so; the City Attorney's Office also had no objections. ted that Mr. Sullivan requested the waiver because Harvey Rodgers, the City's bond 'sel, worked for the same law firm. He presented a second request for a conflict of inte st,. aiver from Ed Sullivan because Community Partners for Affordable Housing H) hired him to help them get their Greenburg Road project through the Compr sive Plan amendment process. CPAH's application concerns property located wit b Washington Square Regional Center Plan area. Councilor Scheckla discussed his conc ,)'t✓ith the impact of a requested Comprehensive Plan change on the not yet implemented W ngton Square Regional Center Plan. Mr. Monahan concurred that CPAH might not be my one requesting a change but noted that the City could not deny anyone the opportL to apply for a Comprehensive Plan change. Mr. Hendryx noted the staff dis tuns with the City Attorney's Office to allow Comprehensive Plan amendm for properties within the Washington Square Plan area if the amendments did not impact cif the Plan implementation issues. He mentioned the three requests from property dev 'ers in.the area. He explained to Councilor Scheckla that the City persuaded CPAH not to on its Greenburg property until after the completion of the Washington Square PI 4r. Monahan commented that staff would not work the problem for CPAH;. CPAH had to t the existing City criteria. Mr. Monahan conc with Council President Moore that the land use issue and the waiver of conflict of interes ue were separate issues. The Council agreed by consensus to authorize the waiver. Mr. M n asked if Council wanted to continue to see these requests for waivers as they came in. Monahan confirmed to Councilor Hunt that it would help staff if Council took the resp „ 'gibility for these waivers, as staff, not the Council, worked closely with these people. Th 'uncil agreed by consensus to continue the existing procedure. > Visitor' 1E Ada i Mr. M an advised Council that some area residents might ask Council to waive the fee for an ap . of the City's application for a minor land partition to split off 1.35 acres from the 1.7 e Water District's Mentor Reservoir site. He noted that the neighbors wanted the pr y developed as a park, not at its County R-25 zoning. Mr. Monahan indicated to cilor Scheckla that the City could not condition the land partition but the Water District property owners) could condition the land sale to allow only single-family development. ayor Nicoli arrived at 7:00 p.m. Council President Moore observed that in waiving this fee, the Council would be waiving the CITY COUNCIL MEETING MINUTES -.TUNE 13, 2000 - PAGE 1 LMM fee to appeal against itself. Mr. Monahan commented that the City has paid all the apprp ate processing fees for the land use application. Mr. Monahan indicated to Councilor Sc1 ' la that the appeal went to the Hearings Officer, mentioning that the standard $250 appeal f did not cover the costs of the appeal. He confirmed that the Council needed to decide th" uestion this week, as the appeal deadline was this Friday. > Newsletter Packet Items Mr. Monahan explained that the Council did not receive its newslette ets on Friday because the Community Service Officers did not get a chance to derv hem and staff did not realize that they had not been delivered. The Council indicated tha ff did not need to change its procedures. ,f! Mr. Monahan mentioned the memo from the Tigard Central B ` ess District Association requesting $1,000 for additional activities during the Tigard untry Daze. Councilor Scheckla described the event as primarily benefiting the businesses, t the public; he did not support giving another $1,000 to the event. Mr. Monahan confi d to Council President Moore that the Council could provide $1,000 out of the $50,000 Gated to the District in next year's budget. The Council discussed the request. Councilor H spoke to waiting until after the new fiscal year and the Association's presentation on the e t. Councilor Scheckla spoke to the Association waiting a year and developing a p , as opposed to this last minute request. Mr. Monahan mentioned the request from P Biggs at the Good Neighbors Center for an additional $5,000 from the City. j' He noted staff's removal of Consent A da Item 4.3, as Mr. Duenas successfully resolved the situation with the property owner an a resolution was no longer needed. > Update on Property Acquisitio r the Purpose of Improving Fanno Creek Trail Gus Duenas, City Engineer, r rted that Mr. Hammond signed the contract. Staff put the project out to bid today with ne 27 deadline. > City Manager's Review Council President Moor ported that Councilor Patton wanted to be present for the City Manager's review. He id that they could postpone it for another week. > Preview of Amend nt to Add the Fleet/Facilities Set-vices Coordinator Job Classification to Resolution No. -24, Adopted on May 23, 2000 Mr. Monahan a ined that Human Resources Director Sandy Zodrow inadvertently left these two positions o he list she discussed with Council. He confirmed to Councilor Scheckla that the budget inc ded the positions, and that Finance Director Prosser was reviewing everything to make sure th it meshed. > Miscellan us Items o Mr. enas explained that staff wanted to go sole source and pre-order two trail bridges in ord.' to reduce costs and expedite construction. Staff indicated to Councilor Scheckla that the ood was treated to withstand flooding. o . Monahan reported that Steven Lauder from Meridian School District near Boise, Idaho, t' natively accepted the School District's offer to serve as its Superintendent. He reviewed r. Lauder's resume. Mr. Monahan reported that the TVCA crew would operate the four new cameras using the CITY COUNCIL MEETING MINUTES -JUNE 13, 2000 - PAGE 2 TVCA mikes, as the City mikes were not yet here. He confirmed to Councilor Hunt the plan was for TVCA to train City staff on the new system, and City staff to train vo tiers; the intent was to reduce costs while increasing the number of programs broadca o Mr. Monahan mentioned that the Library Board and Selection Committee w attend next week's workshop. Councilor Hunt discussed his concern that the Commit light be discussing the purchase of additional land without considering the land cly owned by the City. Mr. Monahan indicated that staff inform °d the architect of the is property but the architect recommended that the City first dec: the library progr g element before looking at sites. o Mr. Monahan confirmed to Councilor Scheckla that Dick Bew dorff would update the Council at next week's meetings with respect the City's resp 6 to the Hill Street neighbors' complaints of code enforcement problems on a perty. > Mayor Nicoli adjourned the study session at 7:27 p.m. 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contra eview Board Mayor Jim Nicoli called the meeting to orde 7:31 p.m. 1.2 Roll Call: Councilors Hunt, Moore, Ma Nicoli and Scheckla were present. 1.3 Council Communications: None i 1.4 Call to Council and Staff for N Agenda Items Mr. Monahan mentioned addi staff request for sole source procurement and pre- ordering for bids for Fanno C ck Trail. He suggested re-ordering the agenda to move Items 6 and 7 to after Item , the CIP budget. i> INTRODUCE LIBRARY D CTOR MARGARET BARNES Mr. Monahan introduced L' rary Director Margaret Barnes, who joined the City on June 1. He reviewed her resume. M r Nicoli presented her with a City lapel pin. 2. VISITOR'S AGEND o Jaime Ramsey, 367 Fir Tree Drive Mr. Ramsey refer ced the letter he wrote on behalf of the Round Tree Estates neighbors discussing their ncerns with the Code criteria applicable to the City's minor land use partition application for e Menlor Reservoir site. He mentioned their understanding from staff that the only way to g their questions answered was to appeal the City's decision to grant the partition. He asked th Council to waive the $250 appeal fee on the grounds that the neighborhood should not have to ay a fee for a hearing before an impartial third party, given that the City as the applicant as policing itself. Jim He dryx, Community Development Director, concurred that the Council needed to make a deci n before the appeal period ended this Friday. He explained to Councilor Moore that muc f this area in unincorporated Washington County was zoned R-25 but developed at a sin -family density. C ncilor Moore mentioned his concern at the City not charging for an appeal against itself, en that the City paid all the fees required in the process. He observed that the multi-family development allowed under the R-25 zone would be inconsistent with the existing single-family developments. He suggested conditioning the partition to meet the existing adjacent land uses. CITY COUNCIL MEETING MINUTES -JUNE 13, 2000 - PAGE 3 Mr. Monahan pointed out that the minor land use partition split the property into two 1 e sections; it did not subdivide it into individual lots. Mike Miller, Utilities Manager, confirmed to Councilor Moore that the Water rict purchased the property. He explained that they hoped to sell the property and r nvest the proceeds in purchasing additional property needed at a higher elevation. Mr. endryx confirmed to Councilor Moore that whoever bought the property and deve ed it could request a zone change or develop it under the R-25 zone, providing he/she met a e development standards. Mr. Monahan confirmed to Councilor Hunt that the other members the Water District had a voice in what happened with this property. He indicated that the ergovernmental Water Board authorized the application for a minor land partition. Mr. Ramsey commented that he heard the discussion tonigh ncluding that the partition did not constitute development. He argued that the City's int to change the intended use of the land by creating a public right-of-way for citizen access nature trail) did constitute development. He emphasized that the neighbors did think that the partition decision addressed the issues of access/egress, off-street par ' and storm water drainage raised by the trail development. He commented that this had t ppearance of a conflict of interest for the City. He held that these issues needed to be res ed because the neighbors had no guarantee with respect to future development. Mayor N' i commented that the City could not deny an application based on what someone might d the future. Councilor Scheckla asked the City Atto if the Council could condition this for single-family housing. Mr. Ramsey commented that t neighbors did not raise that issue in his letter, although it was a matter of concern to em; they did not want an apartment complex on the property. Mr. Ramis explained to C cilor Scheckla that the City could not affect the zoning within the context of a land partiti , however, it could do so through the planning or sale process. He observed that the st report indicated that this involved creating a parcel, not making a judgment about fiitur evelopment. Councilor Moore said that, a ough he understood the neighbors' viewpoint, he did not think it appropriate to waive an ap 1 fee on a land partition. Councilor Scheckla stated that he supported waiving the fe~ oth Councilor Hunt and the Mayor indicated they did not support waiving the fee. 3. PROCLAMATION a. Proclaim July 24 8 as Car Free and Carefree Week Mayor Nicoli s ' that he would sign the proclamation later. 4. CONSENT ENDA Motion by ounciior Moore, seconded by Councilor Bunt, to approve the Consent Agenda. Motion as approved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors Hunt, 'gore and Scheckla voted "yes.") (4-0] 4.1 pprove Council Minutes of: April 11, 18, 25, and May 4, 2000 4.2 eceive and File a. Council Calendar 5. Tentative Agenda Adopt a Resolut, -of Neeessitj aire Additional Proper--, for- the Gaarde ) - (This Item was withdrawn from City Council consideration.) CITY COUNCIL MEETING MINUTES -JUNE 13, 2000 - PAGE 4 4.4 Adopt Amendment to Intergovernmental Agreement with Washingto my Consolidated Communication Agency 4.5 Consider a Resolution to Add the Fleet/Facilities Services Coordi Job Classification to Resolution No. 00-24, Adopted on May 23, 200 esolution No. 00- 29 r 4.6 Local Contract Review Board a. Award of Contract for Consultant Services for the Su Lake Water Quality Project to Inter-Fluve, Inc. 5. TIGARD BREAKFAST ROTARY PRESENTATION O 00 TO DARE CAMP Dale Slout, Tigard Breakfast Rotary President, introd a Board members. He spoke of a goal of the Rotary to relate to at-risk youth in Tigard. entioned Rick Peterson's (Treasurer) involvement with the DARE program. H dented a $2,000 check to be used for youth camp sponsorship in the DARE program this er. Mayor Nicoli thanked the Rotary. > The Council considered Item No. 8 at this time. . , 6. REVIEW OF WATER DISTRIBUTION . EM MASTER PLAN Mike Miller, Utility Manager, presented owerPoint staff report on the water distribution system master plan completed by Murra ith & Associates. He reviewed the elements in the master plan, the existing system facilit' ump stations, pressure reducing facilities, reservoirs, and pipelines), and the existing and f population demands for water (projecting saturation at 85,000 population). He reported he plan found the system in good shape with low water loss due to leaks. Mr. Miller discussed the system ture storage, pumping and distribution needs in the various service zones. He reviewed t ommendations for additional facilities to be constructed within twenty years, includi o reservoirs within the next 10 years (one each, east side/west side of Bull Mountain), an ilities projected beyond 2021. He mentioned their intent to coordinate many of the re ended distribution system improvements with street work. Mr. Miller reviewed th ommended FY 2000/2001 projects. He recommended acquiring the two reservoir properti the 550-level on Bull Mountain soon, noting the increase in land prices as the area de ed. He described the specifics of the four pipeline projects, responding to questions from cilor Scheckla. He discussed a possible partnership with Beaverton on an aquifer storage recovery program. He mentioned another pressure reducing facility at Gaarde Street to e the water from the 10 million gallon reservoir more effectively into the main zone. Mr. Miller st arized the plan as a comprehensive and flexible 20-year plus plan that would provide lon rm vision for the distribution system, regardless of where Tigard found a long- terin water i ply. He noted that the 20-year CIP included the $41 million worth of plan projects. asked the Council to recommend formal adoption of the master plan and the 20- year CI the IWB. Coun Hunt commented that he has heard the presentation a number of times, and that the resp of the listeners was always positive. M by Council President Moore, seconded by Councilor Scheckla, to direct the Tigard representative to recommend approval of the water distribution system master plan. Motion passed by unanimous voice vote of the Council present. (Councilors Hunt, Council President Moore, and Scheckla voted "yes.") [3-0] CITY COUNCIL MEETING MINUTES -JUNE 13, 2000 - PAGE 5 7. CONVENE AS LOCAL CONTRACT REVIEW BOARD TO CONSI WARDING A THREE-YEAR STREET-SWEEPING CONTRACT TO GREAT TERN SWEEPING, INC. i Howard Gregory, Public Works, reported that the $118,497 per ye . bid received by the City for this three-year street sweeping contract came from Great rn Sweeping, Inc., the current contract holder since 1991. He indicated that investigate both bidders (Asphalt Services of Oregon bidding at $143,568 per year) found both c anies in compliance with state and federal requirements and no complaints. He mentio that Great Western removed the non-organic materials from the organic materials, thus r acing its costs to transport to the landfill. He recommended awarding the contract to Grea ; ystern. Motion by Councilor Hunt, seconded by Council Pr ;dent Moore, to award the contract to Great Western Sweeping, Inc. Motion passed by unanimous voice vote of the Co present. (Councilors Hunt, Council President Moore, and Scheckla voted "yes.") [3- > The Council considered Agenda Item 15 at th' e. 8. PUBLIC HEARING - CONSIDER A LUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES ALIFYING FOR STATE-SHARED REVENUES a. Mayor Nicoli opened the public ring. b. Declarations or Challenges There were no declarations o ~Jllenges. c. Summation by Staff Tom Imdieke, Financia erations Manager, presented the staff report for this annual public hearing on the C' eligibility to receive state-shared revenues from the cigarette, liquor and state gas to d. Public Testimony There was no pub ' stimony. e. Recommendati y Finance Director Mr. Imdieke r mended approval of the resolution. L Council Qu ns or Comments Councilor eckla asked how the revenue shares compared to last year's share. Mr. Imdieke s that the overall total increased by almost 5%. He emphasized that he did not know ho t'he shares from the individual taxes compared to last year's. g. Mayo coif closed the public hearing h. Cou Consideration: Resolution No. 00-30 M bn by Councilor Scheckla, seconded by Councilor Moore, to adopt Resolution 00- 3 i e City Recorder read the number and title of the resolution. _ESOLUTION 00-30, A RESOLUTION CERTIFYING THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE-SHARED REVENUES. Motion was approved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors Hunt, Moore and Scheckla voted "yes.") [4-0] low CITY COUNCIL MEETING MINUTES -JUNE 13, 2000 - PAGE 6 9. PUBLIC HEARING - CONSIDER AN ORDINANCE DECLARIN E CITY'S ELECTION TO RECEIVE STATE REVENUES a. Mayor Nicoli opened the public hearing. b. Declarations or Challenges There were no declarations or challenges. / c. Summation by Staff Mr. Imdieke presented the staff report on this annu ublic hearing on the City's election to receive state-shared revenues. He mentioned staf projection of $205,000. He confirmed that the Budget Committee held a similar heart n May 15, per State requirements. d. Public 'T'estimony There was no public testimony. e. Recommendation by the Finance Dire r Mr. Imdieke recommended approval the ordinance. f. Council Questions a g. Mayor Nicoli closed the public 'aring h. Council Consideration: Ord' ' nce No. 00-22 Motion by Councilor Moorseconded by Councilor Hunt, to adopt Ordinance No. 00- 22. The City Recorder read t number and title of the ordinance. ORDINANCE 00-22, ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE ENUES. Motion was approv .by unanimous roll call vote of Council present. (Mayor Nicoli, Councilors Hunt, 'ore and Scheckla voted "yes.") [4-0] 10. PUBLIC HEARI CONSIDER A RESOLUTION ADOPTING THE BUDGET, MAKING APPR RIATIONS, DECLARING THE VALOREM TAX LEVY AND CLASSIFYING , E LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2000-2001 a. Mayor N' i opened the public hearing. b. Declar s or Challenges There e no declarations or challenges. c. Su tition by Staff M zdieke reported that at its May 15 meeting the Budget Committee approved the p sed budget with amendments and forwarded it to Council. He mentioned that Mr. 'dryx discussed with the Budget Committee his desire to include any budget adjustments ulting from his reorganization of the Community Development Department (not complete that time). He indicated that the budget tonight incorporated Mr. Hendryx's proposed eorganization, reducing the budget by $101,000. He stated that this fell within the 10% adjustment by Council allowed under Oregon budget law. He noted that the proposed $46,466,332 budget was down from $50.1 million last year. CITY COUNCIL MEETING MINUTES -JUNE 13, 2000 - PAGE 7 d. Public Testimony There was no public testimony. e. Recommendation by the Finance Director Mr. Imdieke recommended approval of the resolution. f. Council Questions Councilor Scheckla asked if there was Council support granting the Good Neighbor Center's request for an additional $5,000. Mr. Mona eferenced Pat Biggs' letter discussing the Center's identification of another $5, `(over the $15,000 already allocated by the City). He indicated that they had $8,141 le f the .5 of I% of the general fund allocated to social service agencies and commu events. i Councilor Patton indicated that she thought t 'quest had merit. Councilor Hunt spoke to discussing the request in the next fiscal yea d doing a budget amendment if necessary. Mr. Monahan mentioned the possible ad nal Budget Committee meetings in August or September as an appropriate time to dis budget amendments. He commented that staff invited one other social service agenc 'make a presentation if it wanted to provide further information. Mayor Nicoli suggest riding out if there was any urgency to the Center's request. Councilor Moore support iscussing it with the Budget Committee. Mr. Monahan said that they would a ~e the Center of the process. y g. Mayor Nicoli closed the pub' .hearing h. Council Consideration: elution No. 00-31 Motion by Councilor Sc c~kla, seconded by Councilor Moore, to adopt Resolution No. 00-31. The City Recorder re /the number and title of the resolution. RESOLUTION 00- ; A RESOLUTION OF THE CITY OF TIGARD ADOPTING A BUDGET, MAKI APPROPRIATIONS, DECLARING A VALOREM TAX LEVY AND CLASSIF G THE LEVY AS PROVIDED BY ORS 310.062 FOR FISCAL YEAR 2000/2001. Motion was roved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors nt, Moore and Scheckla voted "yes.") [4-0] 11. PUBLIC C MENT -APPROVE THE CAPITAL IMPROVEMENT BUDGET FOR FISCAL Y R 2000-2001 Mr. Duen presented the PowerPoint staff report on the capital improvement plan projects for FY 1999/ 000 and FY 2000/2001. He mentioned the inclusion of money to close the 69`x' Avenue ID since the Planning Commission approved the FY 2000/2001 budget at the public hearin at its May 15 meeting. He reviewed the street projects, the sanitary sewer reimb cement districts, and the storm drainage projects for FY 1999/2000. Mr. uenas reviewed the priority projects for FY 2000/2001. He mentioned continuing the a pre entative and corrective pavement management, construction of one new major street 3 c nection, initiation of the Transportation Bond issue, traffic calming, completion of the 69°i a enue LID, sewer extensions in the Walnut Island area, new pathways for connectivity, parks ojects and other system improvements. r. Duenas discussed the reduced level of gas tax funding (only $394,000 down from $545,000 last year). He pointed out that they anticipated the level of funding dropping as the operational CITY COUNCIL. MEETING MINUTES -JUNE 13, 2000 - PAGE 8 u budget grew. Mr. Monahan concurred that staff had a concern about where f ng would come for these types of projects, given the recent failure of the state gas tax prop Councilor Scheckla mentioned his concern at the reduced funding. Mr. Duenas ind' fed that the budget had included the projected gas tax increase, which did not happen, so t took it out. Mr. Duenas reviewed specific FY 2000/2001 projects. He mention Street humps for traffic calming, the Gaarde Street extension from Quail Hollow to Wain .completion of the Burnham Street improvements, the remaining half-street improvements o 'artmouth Street across from Babies R Us (using TIF funds as staff did not anticipate Bevel ent on the other side of the street), improvements at 12151 and Springbrook Drive, the pr osed Transportation Bond projects and alternate Bond projects, and a CDBG project a pedestrian path on Commercial Street to Lincoln Street. He noted the park projects: the ook Park expansion and pedestrian bridges on the Fanno Creek trails. Mr. Duenas indicated to Councilor Moore that the my decided to break up the 12151 and Walnut project into two phases, as it did with the ]nut and Tiedeman project. Councilor Moore mentioned that several peopl ave asked him about sewer reimbursement districts in the Walnut Island area. Mr. Duen xplained that the sequencing of sewer placement depended a great deal on the inte t level (they needed at least half the people interested in hooking up). He concurred t they could not do the end of the line before the beginning. He said that staff would surv the neighborhoods to determine interest and set up a sequence for presentation at a Council eting. Councilor Scheckla commented that many residents in the Howard Drive area w ed sewer. Mr. Duenas indicated that staff pro sed investing some money in the Walnut Street storm drainage improvements, as the Co ty's proposed solution was not the best long-range solution for the City. He mentioned an I coming to the Council on June 27 for that project and a briefing on the Merestone Da roject at the July 17 meeting. He noted that tonight the Council approved the consult t selected by the Task Force for the Summer Lake project. Mr. Duenas reviewed wate ystem priority projects, including replacement of the water line at Walnut and Tiedeman an ontinuation of the City's efforts to obtain a long-term water supply. Mayor Nicoli opened t eeting to public comment. Hearing none, he closed the public comment. Councilor Hunt ask 'to amend the budget to remove the Bonita Park, Cache Creek Park addition and Bond reet Park item (Appendix BI). He reiterated that he did not support these items. He discus his opinion that these items got into the budget through political maneuvering an xpressed concerns with the manner in which these items were brought before the City Court ' . Mayor Nicol' ommented that Councilors Patton, Moore and himself told the Trust for Public Lands (TP hat if they did not come up with the $150,000, they would withdraw their support. Councilor, ,bore stated that he did not do any underhanded politicking as alleged by Councilor Hunt. H icplained that the Trust had talked to him about how they could find the $150,000 and it w ';then that Councilor Moore said he could support the TPL proposal. He said that he knew 'Councilors Hunt and Scheckla were not interested in talking to these people; there ; he asked Mayor Nicoli and Councilor Patton to listen to what the Trust had to say. He em ized that he did not ask them io vote one way or the other. i C ^ilor Moore pointed out that the change proposed that the Trust contribute the $150,000, the City. He emphasized that he made it clear during the meeting and in conversation with Trust representatives that he would not spend $150,000 of the City's money for this land; if they did not come up with this amount of money, then the City backed out the budget item and allocated it to other projects. CITY COUNCIL MEETING MINUTES -JUNE 13, 2000 - PAGE 9 f Mr. Duenas pointed out that new category staff created called "donations," whic ated that if the money came through, it came through; if not, then the projects were not d Councilor Scheckla indicated that he did not support the $150,000 in the b et, and he might vote against the whole thing if it stayed in. Councilor Moore reiterated staff has made it very clear that this item did riot come out of the City's budget (page 8 Motion by Councilor Hunt, seconded by Councilor Scheckla, t ithdraw the items from the CIP budget. Councilor Moore noted that the motion essentially removed t onation from the budget. Motion did not pass by a split voice vote of the Council pre t. (Councilors Hunt and Scheckla voted "yes;" Mayor Nicoli and Councilor Moore voted "n . [2-2] Motion by Councilor Moore, seconded by Mayor N' li, to adopt the 2000/2001 Capital Improvement Program. The Council discussed how to proceed in the face a probable 2-2 split vote. Mr. Ramis said that the Council's options were to vote on the ion, to continue the motion or to withdraw the motion and leave it to the City Manager to bri the program back. He explained that if the Council continued the motion, they needed do so to a date certain before July 1, 2000, in order to meet the state statutory requireme . He indicated that staff could re-notify the item for placement by the City Manager on tl genda before July 1. Mr. Monahan mentioned that the staf ould have a clearer picture in two weeks on whether the grant committee would accept their plications for two grants. He noted that there were $10 million worth ofrequcsts and $4 lion available. Councilor Moore withdrew his otion. Motion by Councilor Moor seconded by Mayor Nicoli, to carry the 2000/2001 Capital Improvement Program o to June 27, 2000. Motion did not pass by it voice vote of the Council present. (Councilor Moore and Mayor Nicoli voted "yes;" Co cilors Hunt and Scheckla voted "no.") [2-2] The Council discuss what to do. Councilor Hunt spoke to reconsidering the suggestion to delete the three ite , pass the budget and bring back the items for later discussion. Staff discussed the pro le impact of deleting the items or continuing the budget for two weeks on the grant applic ons. They concluded that it probably would not make any difference. Mr. Imdieke gested adopting the budget as presented but including a budget note stipulating that if the C* did not receive the $150,000 in donation, then staff removed that item from the a budget. C ncilor Moore said that was acceptable to him. Councilor Hunt indicated that it was not accep le to him. i Mayor icoli directed staff to re-advertise and bring the program back to the Council in two week M or Nicoli left the meeting at 8:50 p.m. 3 a 12 OUNCIL LIAISON REPORTS: None. I CITY COUNCIL MEETlNCT MINUTES -JIJNE 13, 2000 - PAGE 10 13. NON-AGENDA ITEMS Fanno Creek Trail Bridges Mr. Duenas asked the Council to approve a sole source procurement and ordering of the bridges for the Fa:mo Creek trails (Main-Ash and Tigard-Tiedeman). xplained that Western Wood designed these and other City bridges; staff wanted a consiste ok. He reviewed how pre-ordering the bridges from Western Wood would save eight to weeks time on the project, thus allowing completion during this construction seaso d reducing the cost of the bridges. The Council agreed by consensus to direct staff to procee th a sole source procurement and pre-ordering of the bridges. The Council considered Agenda Item No. 6 at this ' e. 14. EXECUTIVE SESSION: Cancelled 15. ADJOURNMENT: 9:16 p.m. Attest: Catherine Wheatley, City Recorder Mayor, City igard coUnc,1 OrQS,de Date: 5 6D CITY COUNCIL MEETING MINUTES -JUNE 13, 2000 - PAGE 11 Affidavit of Publication ournal of commerce I P.O. Box 10127 / Portland, Oregon 9 72 96-012 7 / (503) 226-1311 FAX (503) 222-5358 STATE OF OREGON, COUNTY I, I.J. CAPLAN, being first duly s, Y JOURNAL OF COMMERCE, a newspaper of general circulation in the rountit defined by ORS 193.010 and 193.020; published at Portland in the afor wledge that the NOTICE OF BUDGET HFA Advisory Committee complied a ist of.potential w tda 2000/01 Budget TIGARD CITY COUNCIL As in prior years, the budget for 2000/01 has I d 9uli>~to unity. to tiddttion,. resources are allocated for. i Ecc__ ul el salary throughout the community.' a printed copy of which is heretc The approved operating budget of, $24,910. was published in the entire issue at. This low growth rate is possible because o etll ' Rected reduction in Portland wholesale water rate: _QNF. time(s) The approved 2000101 budget calls,tor a, net it in the following issues: oilgndwill add personnel In Police Operations, •.as well, wi It33l anticipated in the Financial Plan. StaNing Ihcreas For the 1l rat time, the budget includes creatie JUNE 7, 2000 smaller computer equipment but meilor compute J(aurolltl The City uses three major. computer systems foi public works systems, and Tidemark. software- fv ment/upgrade in FY 2001/02..TheTY 2000/01, 1 iuau+08 these, major system costs., - Case No. atAi of Following is a description of the budget propa addressing signNlcant Issues: nd -reln Fug for additional 1.75 FTE (fuli-ttma equi lCurt related to the introduction of Photo r2ndar Yty ~ tr y° ' to olig biting service tum-offs and turn-ons. This Incre Zy J eyi Wa) iced Oily costs, such as citywide postage, recur I OVSGZ ►69,"Z £ uoo 'arieldtu Department Lludget. Growth In the community r au a naerln z L 7` Palle u drainage ! and pring tisp continues years e " slowed some in nun Subscribed and sworn to before a this E960tev?~ . gpment review activity has over 000'09 pmteuue, R review -continues to increase as "development on 7TH DAY OF JUNE, 2000 V1.0,IIE _ndod of 7igard'a major issue. Thus, traffic Impact Is-an EZ8'gpg£ etll •190 areas, and design of improvements for major Ve pZ9 t O Ji' l lei Iwdgeeeds. Professional services, software upgra ggl9E5 rePet! Ubrary . 31.a !Oi pu Sma0.increases in staffing in the Technical! .91t port) are Ind'uded. Due to the limitations ,of g#$ _ ul •Inldia To begin building a reserve _.for future new' Ii Z4Z b 1vu vUZ>= rL sP1ewa design, .site selection, and to reserve for_cwnstr pp59t1 aoueuei mingg"needs, will be developed in 2000"-.Funds 9Z0 Sys £L ssewp nishings. Until funding for a new facility is secu _u~Wo will. result In waste. Community Development _iueAo Overall the,Communhy Development staffing - uueY ment has held positions vacant.. since January opment ostimates indicate that construction iev r Ct.', as financial situation is the fact that building fns ~ y (~iQt J made'in 1999. That increase, however,.accordrt{R; A-. p City Council will be.considering a proposal for J ti0TA9'/PIi::LIC•OREGON pt- Urban.servioes are delivered by Co►nmrmity ,.a cn^ , o ad the preservation of future park lands'.to:serve C01.,.,iS•,.,,,,,C• 04247 Planning Unit of Community Development'pac t`i~~_Ct•Ft1~ fC*:EXi'h~S;, ^T. 6_00 pap in the coming year an annexation policy will b 1 I frig- F p~~ J n the unincorporated area and 1 , Staffing In. Public Works remains at the sam to.Finance-.and ons new position has been a e6 Water acbvnles continue` to' center on the Ci i4 Z4ZSad - se jects .a •doOlne in the Water-Fund balance. A 0004...,, r: 1996. The Intergovernmental. Water hoard, -con edold Bu4e4p spuo4 areas receiving Tigard. water; recommended an 641 w 61 91MAL r rate incresse-9f 3% effective July 1, 2000. An This porrion may be detached. g has.not.yet bean determined. The FY.2000/Ot 4n` Property, Management; emphasis will be DAILY JOURNAL OF COMMERCE pghordde etLL• ~rad~ facility additions are-made. The FY 2000101 b P.O. Box 10127, Portland, Ore. 97296-0127 .team olignd ° eq1 ''mod mThe t programs -oProperty. e Management meet Storm andnSani ~~ordw) tail „ - tale.- Thee addition of" tide Island annexation are long-standing Issues that were not addressed HEATHER HUBRIS -Jas rawoud ~'•7 nc~r =a~~adalloon l sted laandsandtaciilitiees last CITY OF TIGAP.D + some-areas, however;'overali, tha'City volume 8777 SW BURNHAM -WO 1u au1e~sueu+9 To keep pace with. growth , the, unit ertllizes,te : . Ponce T I GARD , OR 7 2 2 3 10 010 i The Polka t^itdg6t contains .anadditional p^4~ juearao Program ,1.0 to maintain staffing levels consls L Vol ianJelnduJar to. residents added;thratlgh the recent annexatio 4os.pug . , Photo,.Rader program cis expect-d to , ;paid ollgnt5 WU0111 ate area 9rowtti txoupht ebcut by annetta Uill :n ui of Cott' . . e Wpk I Wednesday June 7, 2000, THE DAILY JOURNAL OF COMMERCE Page 29 PUBLISHED FIRST TIME TODAY NOTICE OF BUDGET- HEARING A meeting of the Tigard City Council will be held on Tuesday, June 13, 2DW at 7:30 p.m. In the Town Halt Room at City } Rev- Hall, 13125 SW Hall Blvd., TIgard budget for Included the fifiscal the year beginning July 1 8 public 2000. a discuss bi y Me CiBudget CommR9 enue Sharing and to discuss s the b tee. A summary of the budget Is presented below. A copy of the budget may be Inspected, or obtained free of chwga at 8777 SW Burnham (ngard Water Budding) between the hours of 8:00 ass. and 5:00 p.m. The budget was proposed on 8 basis of accounting consistent with the preceding year. BUDGET SUMMARY ~ Actual Adopted Approved Resources by Fund 1998/991999 /01 General Fund $19,128,369 $19,660,749 $21,130,280 a Sanitary Sewer 7,081,244 7,625,627 9,603,638 Storrs Sewer 1,777,511 2,122,194 2,086,312 Water Quality/Ouantity 1,388,667 884,588 1,684,232 i Water 13,821,997 9,375,129 8,643,683 { Water SDC 898,858 943,912- 841,584 Water CIP 4,240,213 4,008,461 3,1368,768 Criminal Forfeiture 88,917 48,728 114,709 State Gas Tax 2,008,928 2,461,801 2,126,373 County Gas Tax 195,692 152,482 230,069 Traffic Impact Fee , 4,358,608 4,194,129 3,654,111 Traffic Impact Fee - Urban Srvc 538,706 934,453. 1,047,177 Electrical Inspection 307,288 371,842 247,014 Building Fund 841,296 1,064,793 1,002,449 Urban Services Fund 618,080 947,373 794,028 Underground Utility 320,190 373,205 477,392 Parks SDC 1,384,145 914,816 1,41,8870 Workers Compensation 226,379 267;121 378,778 Tree Replacement 199,405 239,266 204,652, General Obligation Debt Service 1,658,881 251,030 314,200 Bancroft Bond Debt Service 5,984,170 3,974,365 4,091,320 Dartmou'J1 LID CIP 32,079 70,900 12,753 Park' Levy improvement 223,855 218,566 225,518 Metro Greenspace 336,557 247,130 240,811 Facility Fund 266,558 267,337 1,628,163 69TH Ave. LID Fund 1,255,981 901,000 68,545 Total Revenue $6914,520,47 $68,1~311 , 0 199 Is"100 10 'Approved Ad-Valorem Tax Revenuos $8,Actual 492 g ,6635 5654552 Other Resources 60,525,080 . 54,884,912 58,061,958 Total Resources $69,142,572 $62,520,477 $86,131,410 2000/01 Property Tax Summary Levied Actual Rate 2000/01 2000/01 General Fund Levy $8,137,307 $2,5132 General Obligation Debt Service Levy $286,606 $•0885 Total $0,423,913 $2.6017 Budget Committae Approved 2000/01 Taxes Estimated Total to Balance Delinquents General Property Tax $7,649,069 $41fa238 $8,113 407 Debt Service 270,383 16,223 288,61+6 Total $7,919,542 $504,461 $8,423,913 Total Levies $8,423,913 Less Fstimnled Delinquents (504,461) Plus prior yoars collections 150 , 000 Total Ad-Valorem Tax Revenues $g,Ogg,~r y The City of Ti ard's permanent rate set by Measure 50 is $2.5132 per thousand dollars of assessed value. The estimated rate } for debt sarvice is $.0885 for a total estimated rate of $2.6017 per thousand dollars of assessed value. Expenditure Summary by Category Actual Adopted 00 1 Personnel Services 1998/99 1999/00 -2000/01 $12,679,069 $14,435,668 $15,3104% { Materials and Services 6,749,717 8,540,112 3,508,507 Capital Outlay 858,606 1,333,790 1,094,100 Total Operating Budget $20,287,392 $24,309,570 $24,910,963 Debt Service 6,850,522 4,108,620 '4,131,062 Capital. Protects 5,845,814 20,008.760 13.545.02S_. COMMUNITY NEWSPAPERS, INC. Legal P.O. BOX 370 PHONE (503) 684-0360 Notlco # # # # # # BEAVERTON, OREGON 97075 TT 9657 Legal Notice Advertising *City of Tigard • ❑ Tearsheet Notice 13125 SVI :all Blvd. •Tigard, Or_ egon 9 7 2 2 3 • ❑ Duplicate Affidavit *Accounts Payable • AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, )ss' 1, Robyn BelozPr being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of therPigard-Tua1at:i n 'T'imes a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at Tigard in the aforesaid county and state; that the Notice of Rildgpt- HPari nn a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for ONE successive and consecutive in the following issues: JUne 8 2000 i Subscribed and sworn to afore me this 2000 OFFICIAL SEAL f ROBIN A. BURGESS No Public for Oregon NOTARY PUBLIC-OREGON j My Commission Expires: COMMISSION NO. 062071 FAY COMMISSION EXPIRES MAY 16.2001 AFFIDAVIT CITY TIGARD oRl:t:EcoN t4 Notice of Budget Hearing A meeting of the Tigard City Council will be held on Tuesday, June 13, 1999 at 7:30 p.m in the Town Hall Room at City Hall, 13125 SW Hall Blvd., Tigard Oregon. Included on the agenda will be a public heating to discuss the uses of State Revenue Sharing and to discuss the budget t for the fiscal year beginning July 1, 2000, as approved by the City's Budget Committee. A j summary of the budget is presented below. A copy of the budget may be inspected or obtained 9 free of charge at 8777 SW Burnham (Tigard Water Building) between the hours of 8:00 a.m. and j 5:00 p.m. The budget was proposed on a basis of accounting consistent with the preceding year. BUDGET SUMMARY , l Actual Adopted Approved Resources by Fund 1998/99 1999/00 2000/01 c General Fund $19,128,369 $19,660,749 $21,130,280 SanitarySewer 7,061,244 7,625,627 9,603,639 Storm Sewer 1,777,511 2,122,194 2,086,312 Water Quality/Quantity 1,388,667 884,588 1,684,232 Water 13,821,997 9,375,129 8,643,683 I Water SDC 898,858 943,912 841,564 Water CIP 4,240,213 4,008,461 3,866,768 Criminal Forfeiture 68,917 48,228 114,709 State Gas Tax 2,008,926 2,461,801 2,126,373 County Gas Tax 195,692 152,462 230,069 Traffic Impact Fee 4,358,608 4,194,129 3,654,111 Traffic Impact Fee - Urban Srve 538,706 934,453 1,047,177 Electrical Inspection 307,288 371,842 247,014 Building Fund 841,296 1,064,793 1,002,449 Urban Services Fund 618,080 947,373 794,028 h Underground Utility 320,190 373,205 477,392 Parks SDC 1,384,145 914,816 1,416,E70 Workers Compensation 226,379 267,121 378,778 Tree Replacement 199,405 139,266 204,652 General Obligation Debt Service 1,658,881 251,030 314,200 Bancroft Bond Debt Service 5,984,170 3,974,365 4,091,320 Dartmouth LID CIP 32,079 70,900 12,753 + Park Levy Improvement 223,855 218,566 225,518 MetroGreenspacc 336,557 247,130 240,811 I Facility Fund 266,558 267,337 1,628,163 69TH Ave. LID Fund 1.255.981 901,000 68,545 Total Revenue $69,142572 $62520,477 $66,131,410 1998199 1999100 2000/01 Actual Adopted Approved Ad-Valorem Tax Revenues $8,617,492 $7,635,565 $8,069,452 I Other Resources 60,525,080 54,884,912 58,061,958 I Total Resources $69,142572 $62520,477 $66.131.410 2000/01 Property Tnx Summary Levied Actual Rate 2000/01 2000/01 General Fund Levy $8,137,307 $2.5132 General Obligation Debt Service Levy $286,606 $.0885 i Total $8,423,913 $2.6017 i Budget Committee Approved Z1300/Ol Taxes Estimated Total to Balance Delinquents Levy General Property Tax $7,649,069 $488,238 $8,137,307 g Debt Service 270.383 16.22? 286.606 3 Total $7,919,542 $504,461 $8,423,913 Total Levies $8,423,913 I! Less Estimated Delinquents (503,461) j Plus prior years collections 150.000 Total Ad-Valorem Tax Revenues $8,069,452 The City of'i'igard's permanent rate set by Measure 50 is $2.5132 per thousand dollars of assessed value. The estimated rate for debt service is $.0385 for a total estimated rate of $2.6017 per thousand dollars of assessed value. W, ~'~rvl Expenditure Sununary by Category Actual Adopted Approved 1998/99 1999/00 2000/01 Personnel Services $12,679,069 $14,435,668 $15,310,356 { Materials and Services 6,749,717 8,540,112 8,506,507 Capital Outlay $58b06 1.333.790 1.094.100 Total Operating Budget $20,287,392 $24,309,570 $24,910,963 I Debt Service 6,850,522 4,108,620 4,131,082 Capital Projects 5,845,814 20,008,760 13,545,026 Transfers 0 0 776,500 Contingency/Reserves 0 1.750.000 3.204.671 Total Expenditures $32,983,728 $50,176,950 $46,568,242 ,I Expenditure Summary By Program ~i Actual Adopted Approved ; 1998/99 FTE 1999/00 FTE 2000/01 FTE I Community Services $7,778,333 $8,580,771 $9,538,146 Public Works 5,902,278 8,116,285 7,855,620 Development Services 3,386,743 3,940,216 3,806,823 1 Policy & Administration 2,875,665 3,384,680 3,659,374 9 General Government 344,372 287,618 50,000 i Operating Budget $20,287,391 $24,309,570 $24,910,963 i Debt Service 6,850,522 4,108,620 4,131,082 Capital Projects 5,845,814 20,008,760 13,545,026 Transfers 0 0 776,500 Contingency/Reserves 0 1,750,000 3,204,671 t Total Expenditures $32,983,727 241.52$50,176,950 252.20 $46,568,242 255.38 i Fill Time Equivalent (,Tr) The following changes in positions are included in the budget proposal as approved by the budget II committee: 1999100 Positions 252.20 ' Patrol Officer - Police 1.50 ` Community Service Officer - Police 1.00 School Resource Officer - Police .83 Volunteer Coordinator- Library .20 NlicroComputer Support Assistant .10 Administrative Specialist I - CD Administration (1.00) i Senior Inspector - Building Inspection - CD (1.00) Plans Examination Supervisor - Building inspection - (1.00) i Inspector it - Building Inspection - CD (0.50) 1 Administrative Specialist 11- City Management .30 I i Senior Administrative Specialist- Finance 1.00 Utility Worker 11- Utility Billing - Finance .75 Administrative Specialist It - Municipal Court 1.00 Total Approved Positions FY 2000/01 255.38 i i 3 Financial Plan a Tigard continues to opetate within guidelines of the Fnanrial Plan, which was established in 1995. Updated annually, the Plan projects our revenues and expenditures for all funds and activities through 2004/05. The Plan provides the growth of the community, the addition of new programs and our commitment to continue to provide quality services to the community. Major Issues 1 On May 17, 2000, almost 1,100 new residents were added to Tigard's population resulting from the City Council's February 2000 action io approve 16 separate annexations of islands in the Walnut Avenue area. This major step to create more uniform City boundaries will provide the City with an opportunity to work cooperatively with our new citizens to address the problem of failing septic systems that has adversely affected individuals within the area. Through the use of the City's successful neighborhood sewer reimbursement program, the City hopes to systematically extend service into the area in a timely manner. At the same time, City police service will be provided to the area, as well as other City services. A concern reflected in the Budget is the reduction of building activity in both the City and Urban Services Area of unincorporated Washington County that is served by the City's Building Division and Public Works. Over the past several months, building activity has diminished while the reserves in the dedicated building fund have been gradually depleted. Although recent application activity Indicates that the trend could s be reversed to some degree, or at least the decline made more gradual, action is necessary to lessen costs of operation until revenues become stronger. Last year, the City increased bui(ding-related fees, however, after public debate, the increase was only approximately one-half of what was needed to keep pace with costs. Thus, ? coupled with the downturn in activity, the building fund has suffered. Staff levels have 1 been decreased in response to decreased activity and decreased revenue. Adequacy of City facidties ciantinues to be an issue requiring attention. Bequests to the City library totaling In excs'ss of$M,000 received in 1999 encouraged the City to evaluate options to expand tho library building. Presently, a committee comprised of citizens, staff, and Council is evaluating options and likely will be presenting a 1 recommendation in the coming budget year. A proposal to begin to set aside funds for i a new library facility is Included in this budget. This set aside will form a construction reserve. The FY 2000/01 contribution along wt` - two bequests received in FY 1999100 creates an initial reserve of $925,000. In September 1999, Tigard's voters approved a Charter amendment which requires that voter approval be gained before the Willamette River is used as a drinking water source. No attempt has been made to obtain this voter approval; thus the Willamette River option is not being actively pursued. As a result, some of the financial proposals contained in the Budget for Fiscal Year 2000/2001 do not appear in this Budget. I Tigard is not participating in the design and construction of a Willamette River water i 10 treatment plant. Instead, the City is presently considering other options available to it. Costs associated with evaluation of options are included in the Budget proposal as is anticipated increased revenue as a result of a water rate increase. A transportation bond will likely be before the voters of Tigard in November 2000. The City Engineer and the Transportation Advisory Committee compiled a list of potential road improvements through an extensive public process. { 2000/01 Budget As in prior years, the budget for 2000/01 has been designed to insure the continued provision of quality services to the community. In addition, resources are allocated for 1 new programs such as Photo Radar, which will be employed to improve traffic safety I throughout the community. The approved operating budget of $24,910,963 represents an increase of 2.5%a over the FY 1999/00 Adopted Operating Budget. This low growth rate is possible because of strong financial management by City staff and cost savings such as the projected reduction in Portland wholesale water rates following the large increase the City experienced in FY 1999100. j The approved 2000101 budget calls for a net increase of 3.18 positions, from 252.2 to 255.38. The introduction of Photo Radar will add personnel in Police Operations, as well as in the Finance Department - Municipal Court. The increase in staffing was anticipated in the Financial Plan. Staffing irsreases and decreases are shown above. For the first time, the budget includes creation of a computer system reserve. The City f follows a replacement schedule for smalier computer equipment but major computer system replacements have been funded on an as-needed, as-available basis. The City uses three major computer systems for key functions: Springbrook Software for financial systems, Hansen software for public works systems, and Tidemark software for development services. The first of these systems will be ready for replacement/upgrade in FY 20001/02. The FY 2000/01 budget Includes an initial 1 contribution of $125,000 to a reserve to be used for these major system costs. Following is a description of the budget proposal for each department as designed to continue to provide quality services while addressing significant issues: WHIM Finance ~:unding for additional 1.75 F tE (full-time equivalent) is included, 1.0 FTE employees to handle increased volume in Municipal Court related to the introduction of Photo Radar, and .75 FTE transferred from the Public Works Water D!vi;lon to handle utility billing service turn-offs and turn-ons. This Increase Is In addition to one position that was added mid-year FY 1999/00. Centralized City costs, such as citywide postage, records g~ retention, central switchboard, and Web support are all found In the Finance Department Budget. Growth in the community -..v In increased cost to upgrade ? these systems and keep up with demand.} Engineering Y The Engineering Department continues to design and contract for improvements to streets, bridges, sanitary sewers, storm drainage, and parks. Over the past few years a backlog of projects has been completed, many at very favorable cost. Development , review activity has slowed some in number due to the reduction of applications submitted. However, the complexity of review continues to increase as development on steeper lots with drainage and stability issues increases. Traffic continues to be Tigard's major issue. Thus, traffic impact is an issue in development review, traffic 1 calming is a concern in existing residential areas, and design of Improvements for Ft major traffic routes and intersections spur the need for capital projects addressing changing needs. Professional services, software upgrades, and facilities to record completed public facilities plans are requested in this budget. Library Small increases in staffing in the Technical Services area (0.10 FTE) and Library Administration (0.20 FfE in Volunteer Support) are included. Due to the limitations of space in the existing library, additional staffing increases cannot be accommodated. To begin building a reserve for future new library construction, up to $400,000 is j designated in the 2000/01 budget for project design, site selection, and to reserve for construction costs. It is expected that a library design, which will address all programming needs, will be developed in 2000. Funds are also in the budget for I collection development, programs, and repair of furnishings. Until funding for a new facility is secured, repairs to the present library structure will be deferred, except where deferral will result in waste. Community Development Overall the Community Development staffing will decrease by 3.5 FrEs due to the downturn in development activity. The department has held positions vacant since January 2000 in anticipation of this reduction. These positions will remain vacant as development estimates indicate that construction levels will not rise to the levels anticipated in the Financial Plan. Compounding the financial situation is the fact that building fees have not been Increased at least since the 1970s, until a 51 percent Increase was made in 1999. That increase, however, according to a staff analysis, is inadequate to cover the costs of delivering service. The City Council will be considering a proposal for an additional increase in building fees in the coming months. Urban services are delivered by Community Development in the unincorporated areas of Washington County. Issues such as the preservation of future park lands to serve the growing population In the area continue to be a concern. The Long Range Planning unit of Community Development packaged the annexation proposals that were approved during Budget Year 1999100. In the coming year an annexation policy will be developed, which wilt take into consideration the service demands of the growing population In the unincorporated area e, "`s iong-range service delivery needs of the City. ~e~ t ►~,t-~Q "Maw i Public Works Staffing in Public Works remains at the same level as in Fiscal Year 1999/00, although a Water position has been transferred to Finance and one new position has been added. Water activities continue to center on the City's effort to se!ect a long-term water supply. In addition, the Financial Plan projects a decline in the Water Fund balance. A water rate increase has not occurred since 1993, but rates were restructured in 1996. The Intergovernmental Water Board, consisting of one Tigard City Councilor and representatives of other jurisdictions and areas receiving Tigard water, recommended an immediate 3% water increase In FY 1999/01. The City Council approved a water rate increase of 3% effective July 1, 2000. An additional increase is forecast for FY 2000/01, though the amount of the Increase has not yet been determined, The FY 2000/01 budget includes a 10% increase in FY 2000/01 for planning purposes. In Property Management, emphasis will be placed on using existing facilities to the maximum while decisions about long-term facility additions are made. The FY 2000/01 1 budget also transfers building utility costs formerly budgeted under General ; Government to the Property Management Division. This centralizes all building-related costs into one reporting unit. The programs of the Street, Storm and Sanitary Sewer, and Parks Units all are impacted by the addition of facilities to maintain,. The addition of the island annexation areas will result in calls from new City residents expecting that the City will address long-standing issues that were not addressed at an urban level while under County i jurisdiction. Capital projects and maintenance programs will be adjusted as funding permits to address the deficiencies requiring the most attention. Parks maintenance S demands increase as additional land and facilities, as well as trails, are added to the system. Volunteer assistance has been helpful in some areas, however, overall, the City volume of facilities (fields, play structures, acres of park land, miles of path) will increase. To keep pace with growth, the unit utilizes temporary staff and carries out a preventive maintenance program year round. f Police The Police budget contains an additional 3.33 positions. The positions are distributed as follows:.5 to initiate the Photo Radar program; 1.0 to maintain staffing levels consistent with the growth in City population, and 1.0 FTE to serve the additional 1,100 s residents added through the recent annexation of 1,100 residents and .83 FTE for an additional School Resource Officer. The Photo Radar program is expected to be paid for from revenues generated through fines while the staffing to respond to population growth brought about by annexation is projected to be paid for, in part, by property tax revenues from the newly annexed area. i City Administration Information dissemination to the public continues to be a focus of the Department. Besides the monthly Cityscape newsletter, the Department is using the Community ! Connectors program, City WebPage, and cable television broadcast. During the next year, each of these programs will be enhanced as all departments do more to provide t information to the public in a complete, concise, and understandable manner. With the installation of new television equipment in the Town Hall through a grant from the Tualatin Valley Cable Access, the City will be able to broadcast more City Council ; meetings as well as additional public meetings and programming. ' z Staffing in City Administration is increased by .3 r i E for additional administrative support. Centralization of computer and software purchases as well as computer :44 training continues to prove to be cost effective. An established replacement schedule ; is followed for all City computers and printers 3 Citywide memberships and meeting support costs formerly budgeted in General n Government have been transferred to the Mayor and Council and City Administration budgets. Along with the transfer of building utility costs to the Property management t Division, this allows the elimination of a separate accounting unit for General f Government expenses. t1~L•LLt-Q.LV City Attorney The City Attorney budget for litigation and miscellaneous matters Is estimated at $50,000. The balance of City Attornoy services is budgeted In the various departments. Capital Improvements The budget proposal appropriates all funds, which were Identified for Capital Projects In the Rnanclal Plan. The Capital Improvement Project development process is currently underway with the City Engineer leading the way through a series of public meetings. The results of this process will Identify a list of Improvement projects to be funded. The list of Capital Improvement Projects will be presented to the City Council on June 13, 2000 for approval. The approved budget includes $13,545,026 for capital projects. Debt Service The City Issued General Obligation bonds in 1984 for the construction of the Civic Center. These bonds mature In 2003. The balance of debt service Is related to local Improvement districts and will be repaid by assessments from participating property owners. Mill TT9657 - Publish June 8, 2000. 11 1 kA COMMUNITY NEWSPAPERS, INC. Legal P.C. BOX 370 PHONE (503) 684.0360 Notice TT 9659 BEAVERTON, OREGON 97075 Legal Notice Advertising ®City of Tigard ° ❑ Tearsheet Notice 13125 SW Hall Blvd. °Tigard,Or.egon 97223 ° ❑ Duplicate Affidavit aAccounts Payable ° AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, )ss. 1, Robyn Belozer being first duly sworn, depose and say that I am the Advertising. Director, or his principal clerk, of theTiq.ard-Tt~a 1 ai- i n T~ mes a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at Tigard in the aforesaid county and state; that the Tigard City Council and Local C nni-ract Reviev7 Board Ileefii.ng a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for ONE successive and consecutive in the following issues: June 0,2000 Subscribed and sworn to fore me thi of June, 2 0 0 0 OFFICIAL SEAL ROBIN A. BURGESS Notjjq~ Public for Oregon NOTARY PUBLIC-OREGON My Commission Expires: - COMMISSION NO. 062071 MY COMMISSION EXPIRES MAY 16. 2001 AFFIDAVIT - - The following meeting highlights are published for your information. Full agendas may be obtained from the City Recorder, 13125 SW Hall Boulevard, Tigard, Oregon 97223, or by calling 639-4171. TIGARD CITY COUNCIL AND LOCAL CONTRACT REVIEW BOARD MEETING June 13, 2000 - 6:30 P.M. a TIGARD CITY HALL - TOWN HALL. 13125 SW HALL BOULEVARD, TIGARD, OREGON j *Public Hearings - 2000-01 Certification that City of Tigard Provides Services to Qualify for State-Shared Revenues - 2000-01 Declaration that the City of Tigard Elects to receive State a Revenues - 2000-01 Fiscal Year Budget r' *Public Comment: Capital Improvement Program for FY 2000-2001 *Proclaim July 24-28 as Car Free and Carefree Week *Presentation by Tigard Breakfast Rotary of $2000 to DARE Camp *Review Water Distribution Master Plan N *Local Contract Review Board to Consider Awarding a Three-Year Street Sweeping Contract to Great Western Sweeping, Inc. *Consider Resolution Delaring the City of Tabard as a Korean War Com- memorative Community TT9659 - Publish June 8, 2000. r CITY OF TIGARD, OREGON AFFIDAVIT OF POSTING In the Matter of the Proposed STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, begin first duly sworn, on oath, depose and y: That I posted in the following public and conspicuous places, a copy of Ordinance Number (s) _Q Q ~ which were adopted at the Council Meeting dated uj U copy(s) of said ordinance(s) being heret attached and by re rence made a part hereof, on the _ day of 20.00 1. Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon 2. Tigard Library, 13125 SW Hall Blvd., Tigard, Oregon 3. Tigard Water Department, 5777 SW Burnham, Tigard, Oregon AA N, I L-4 Subscribed and sworn to before me this day of , 20Gi OFFICIAL SEAL Notary Public for Oregon DLWISE NOTARY EGON My Commission Expires: "D , < <T fPAMA 18S ON'= FEB. 11 r 2003 z CITY OF TIGARD, OREGON ORDINANCE NO.00-QQ AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Pursuant to ORS 221.770, the City hereby elects to receive state revenues for the fiscal year 2000-01. This ordinance shall be efective 30 days after its passage by the Council, signature by the Mayor, and posting by the City Recorder. PASSED: By WQIJ)1'1 OS vote of a )l Council members present after being read by number and title only, this I34b day of , 2000. 6atherine Wheatley, City Recorder APPROVED: By Tigard' City Council this 13 day of , 2000. James Nicoll, ayor Ap roved as to form: Ci Attorney- / 3 a too Dat I certify that a public hearing before the budget committee was held May 15, 2000, and a public hearing before the City Council was held on June Z3, 2000, giving citizens an opportunity to comment on the use of State Revenue Sharing. Catherine Wheatley, Cityecorder vr~~ A-C&o'-t D ORDINANCE No. 00- a.~ Page 1 A ~ AGENDA ITEM NO.2 - VISITOR'S AGENDA DATE : June 13, 2000 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED 3a~wnti R~w~S~/ L-AVD S La IJ ~ 153`T sw FIFL X02 97223 APpekLfim W-►WM ..s'go-3~t~3 W , bzs-zs~oo t S35D 4w T/ce dr~ue w~= 6kl -122t~~f LAO t/'S~ ~d 12 1?7-23 14s,-; g0 -6t6< p-ppF4L 4IMv'51z y a'd-er, / 97z2,s' 79-a~~~' 6$~~ VISITOR'S AGENDA Page 1 Agenda Item No. _3 Meeting of Cv • 13 00 ~ f I ■ ~ Car Free and Carefree Week WHEREAS, Oregon promotes a positive quality of life, reliable and convenient gm access to employment, education, recreation, cultural and social opportunities for all citizens in urban and rural environments; and y it WHEREAS, single-occupancy vehicle usage is a major source of traffic congestion, air ' pollution and increased fuel consumption; and nir WHEREAS, this congestion and air pollution impose costs on Oregon's businesses, government agencies and individuals through lost time and diminished productivity; sy,i and It WHEREAS, the Employee Commute Option Rule requires employers and government agencies in the Portland metropolitan area to develop and implement ? • plans to reduce single occupant vehicle commute trips; and F~• f! 1 WHEREAS, commuter ridesharing through carpooling, vanpooling, transit, biking, ail walking, telecommuting and compressed work weeks reduces traffic congestion, r thereby saving energy, enhancing air quality, reducing costs and promoting economic in4^. opportunities; and NOW THEREFORE BE IT RESOLVED THAT I, James Nicoll, Mayor of the City of Tigard, hereby proclaim July 24-28, 2000 to be Car Free and Carefree Week t °fc in Tigard, Oregon and urge our citizens, businesses and organizations to join in this t; `f7 observance. < iE!~? Dated this day of , 2000. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard to be affixed. IJ James Nicoll, Mayor City of Tigard Attest: r City Recorder s 3 -_i~.u,•,~_ ~tgpp~,'-"ni~~ .C~va't~N!°:.~:"~~j1, A'~ ~ry!liii~,.:~,,~,~,ilR:f.r~rti+i~~ ~':M!~~ti Y~:,7inif'•l^~"~W.i~';}, ...n. `mm~mirrrrrrtrr`iit~d:'h~~ll._ ft~~\a%iil kNrtllbiiill~ .A~~Qviiil, Srr,Nllhiiirt:nnlhinitl~daMl. bhillllh.iid~^anc 3r::.,lh.. - MEMORANDUM Agenda Item No.L.1 CITY OF TIGARD, OREGON Meeting of Co, 13 1 9~0 _ TO: Honorable Mayor and City Council FROM: Bill Monahan DATE: June 6, 2000 SUBJECT: COUNCIL CALENDAR, June 2000 - August 2000 Regularly scheduled Council meetings are marked with an asterisk If generally OK, we can proceed and make specific adjustments in the Monthly Council Calendars. June *13 Tues Council Meeting - 6:30 p.m. Study Session - Business Meeting 1618 Thurs- Sunday Tigard Festival of Balloons * 20 Tues Council Workshop Meeting - 6:30 p.m. * 27 Tues Council Meeting - 6:30 p.m. Study Session - Business Meeting July 4 Tues Fourth of July Holiday - City Offices Closed *11 Tues Council Meeting - 6:30 p.m. Study Session - Business Meeting *18 Tues Council Workshop Meeting - 6:30 p.m. mom 25 Tues Council Meeting - 6:30 p.m. Study Session - Business Meeting map August * 8 Tues Council Meeting - 6:30 p.m. Study Session - Business Meeting r *15 Tues Council Workshop Meeting - 6:30 p.m. I * 22 Tues Council Meeting - 6:30 p.m. H Study Session - Business Meeting H H i:\adm\cathy\cound1\ccca1.doc J F. - City Councll Tigard Tentative Agenda 7111100 - Su~ 1 q vi Greeter Due.. @ Noon Due.. Business Study Session will tSOS be here 6127100 - oore @ M shoe Jim 4j -Greeter pue: 8114100 Noon Bandy councilor - 6120100 -WOE Study Session Study of Benef+ts - 617100 @ Noon MISIC ClasslCort'P Edfvlm R - ? 45 min Changes - Q Due: o sts for IGA Q ~ shopoPi~ Board & 1WB _ Re4ue ng with t ibrary in S -Susan K Joint eeti M Margaret - 45 n' 15 min ends bets ubcommr>tee - ICwy Attorney- Consent A9 Board Mem E► u ris'iraining' Cathy APPoint Library p On on the Housing Consent Agenda 1 pay plan for MISIC 20 Presentation & Acknowledge of FY 2000-200 CA committee Code Update tion RES -Sandy 30 min Adov Employees - 33 G Maintenance \N1 Jim H. 30 min Group Julia H ' pisbanding -Hap C( 0 - m cave in industrial Zones - 4 paY ee Review City Manag Juiia- meeting PtIIORD " Business Daycare in Industrial Zones - ovtation Bond Ballot 20 min of,tmnsP ment - ting Susan K Adoption mee - RBS _ Public Gom Business i_ibra Board Members Measure - in u+ m9 -es - Introduce new Gus .10 ncrease +n _ 5 min ts 10 min ropo$e 30 On 30 min date Cout►cit Goa p - Julia P-H -Gary i 1Jim H ` MlJohn R " UP munity date - Jeff cross Annexation - ~m rative Coln Comm Pats -15 min pavl<s & Trails UExPansion prole Ct at _ CooK Park Korean Bilt, Ken, Bridge Update - . Fanno Creek Status Fee & Revenue Status Grant APPlicati°n Enctoachment Area Trial -009 t~if-leash ear99 O~l~~ page 1 1;1adm19reerltentaty aglY Wsm 611100 „r-r~T T n M City council "Cigard enda Tentative Ag g!8l00 - Business Noon pue: 7126j00 @ ~ Business Session be here 712. 5!00 " Study Moore wilt Of b N°° n COUncilo, Due-. 71'!2100 @ in shOP $ession gill - 30 m 7118100 - WOE Study Council Due Groundrules " Noon Review : 715100 @ S YlorkshoP Yoplc be here" . WAM will NDT ent Agenda tual plan for the cons ~nceP Wetlands Enhancement in Summer Creek enda ect - GuslGreg' bons Discussion consent Ag Prol Franchise P Solid vVaste toreen - Q5 min Meeting Business Business Meeting 1 Page2 ar99-o X~ 1:ladrnlgreerftenta give 611100 AGENDA ITEM # FOR AGENDA OF June 13, 2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Resolution of Necessity to Acquire Additional Property for the Gaarde Street Improvement Project (Phase I) PREPARED BY: A.P. DuenasDEPT HEAD OK CITY MGR OK LdApts ISSUE BEFORE THE COUNCIL Shall City Council approve the attached resolution declaring the need to acquire additional property for the construction of the Gaarde Street Improvements (Phase 1) project? STAFF RECOMMENDATION Staff recommends that Council approve, by motion, the attached resolution declaring the need to acquire additional property for the construction of the project. INFORMATION SUMMARY The extension of Gaarde Street from Quail Hollow-West to Walnut Street is an approved capital improvement project currently being designed for construction during the summer months in calendar year 2000. The project is identified as Gaarde Street Improvements (Phase 1). This project extends Gaarde Street from the north boundary of Quail Hollow-West to Walnut Street. It includes construction of a new segment of Gaarde Street, as well as the widening and signalization of the Gaarde Street/Walnut Street Intersection. The project also includes improvements to the Walnut Street approaches to the intersection. The project design is nearing completion and will be advertised for bids sometime in the next two months to permit construction of the project during the summer months. To ensure timely construction of the project, all properties needed for the improvements must be acquired as soon as possible. Resolution No. 00-18 authorized the acquisition of certain properties for the construction of the project. Revisions during the design phase extend the approaches along Walnut Street and require the acquisition of additional property for the project. The resolution of necessity for the acquisition of this additional property directs the City Manager and City's i attorneys to attempt to negotiate a satisfactory agreement for purchase of the property. In the event that a satisfactory agreement cannot be reached, the resolution authorizes legal action in accordance with the a provisions of ORS 281.510 to acquire the property for timely implementation of the construction project. i OTHER ALTERNATIVES CONSIDERED 3 a Delay implementation of the Gaarde Street project and continue to negotiate until all properties are acquired. I m VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The improvements proposed for the extension of Gaarde Street meet the Tigard Beyond Tomorrow goals of Improve Traffic Safety and Improve Traffic Flow. FISCAL NOTES The design and land acquisition necessary for the project are funded from Traffic Impact Fee funds in the FY 1999-2000 Capital Improvement Program. I:\Citywide\Sum\Resolution of Necessity for Gaarde Street Extension - Additional Property i i f CITY OF TIGARD, OREGON RESOLUTION NO. 00- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF Ts,AR.D, OREGON DECLARING THE NEED TO ACQUIRE ADDITIONAL PROPERTY FOR THE PURPOSE OF CONSTRUCTING THE GAAR.DE STREET IMPROVEMENT PROJECT (PHASE 1) IN THE CITY OF TIGAR®. WHEREAS, the Tigard City Charter grants the City authority to acquire land for public purposes; and WHEREAS, the City of Tigard, is authorized by ORS 281.510 to purchase, acquire, take, use, enter upon and appropriate land and property within or without its corporate limits for the purpose of establishing, laying out, widening, enlarging or extending roads, streets or highways; and WHEREAS, the extension of Gaarde Street from Quail Hollow-West to Walnut Street is an approved capital improvement project currently being designed for construction during the summer months in calendar year 2000; and WHEREAS, the extension of Gaarde Street from Quail Hollow-West to Walnut Street is identified as Gaarde Street Improvements (Phase 1), and includes the construction of a new segment of Gaarde Street, and improvements to its intersection with Walnut Street and approaches; and WHEREAS, for the public purposes of improving the streets within the City of Tigard, including the streets in the Gaarde Street Improvements (Phase 1) project, for the health, safety, benefit and general welfare of the public, the City Council has deemed necessary the acquisition of certain properties; and WHEREAS, Resolution No. 00-18 authorized the acquisition of certain properties for the construction of this project; and WHEREAS, revisions to the engineering plans during the design phase extend the project approaches along Walnut Street and require the acquisition of additional property for the project. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION is The City of Tigard City Council does hereby find and declare that there is needed and required for the construction, operation, maintenance, repair and improvement of the streets in the Gaarde Street Improvements (Phase 1) project, property located in the City of Tigard, Washington County, Oregon as described and shown in Exhibit A attached hereto and incorporated herein by this reference. RESOLUTION NO. 00- Page 1 SECTION 2: The real property and interest described herein are required and are being taken as necessary in the public interest, and the improvements to said property will be planned, designed, located and will be constructed in a manner that will be most compatible with the greatest public benefit and the least private injury or damage. SECTION 3: The Tigard City Manager and the City's attorneys are authorized to attempt to agree with the owners and other persons in interest in the real property described herein as to the compensation to be paid for the appropriation of the property, and in the event that no satisfactory agreement can be reached, then the attorneys for the City of Tigard be and the same hereby are directed and authorized to commence and prosecute to final determination such proceedings as may be necessary to acquire the real property and interest therein and that upon the filing of such proceeding, possession of the real property and interest therein may be taken immediately to the extent provided by law. PASSED: This day of , 2000. Mayor - City of Tigard ATTEST: City Recorder - City of Tigard I:\Citywide\Res\Resolution of Necessity for Gaarde Street Improvements Phase 1 - Additional Property Required RESOLUTION NO. 00- Page 2 HXHIB/T /T "O ACCOMPANY QHSCR/I NE 114 SECTION 4, TOWNSHIP 2 SOUTH, RANGE 1 WEST, WILLAi4• MF MERID/AN, CITY OF TIGARD, WASHINGTON COUNTY, OREGON DENAAS & ASSOC., INC. SU17F .300 - AG C. CENWR 9450 S. W COMMERCE CIRCLE WLSONKL E, ORECOM 97070 PfION, (503) 682-2450 FfVparvd for. CITY OF rlt?AAV® SrALF-' I'--V' DOCUMENT NO. 89005725 (TL 2SI04AD 02700) Y 60°34'26" E 14.42° /714' ACOUS/T/ON o S 60.14'26° E 5' CONSTRUC770M 2 12.8J' 64S£MENT cV SLOPE O 5.71 ` _ - - C4S£MENT cn ~ 5.71' - S 87" - - - ~4-3` E 161.17' _ ~ o S 87"00~43" E 162.59' - - _ 5.000 164:01 5.00' N 87°00'4,.3" {y 174.0 f D = 22° 19'4,3` 10.00' R = 29.00' L = 11..30' CH S 60°34'26' £ 11.2.3' I -649.58" - - 4 S erW'4Lr £ ~~2es• Fd. 518" / R. -vith Aluminum Cap marked TREE 7- " ALPHA ENG. INC. " in Monument Box MORNING HILL NO. 8 Page 2 of 5 Fidelity National Title Company of Oregon ea6 s s NV- Map # 2SI04AD 02700 s The Acwh I~.lo~c is load..: solely Ibr the purpose ol'assisting in hwating said premises and the Company waumes no liability Cur variations, il'any, in dimensions and location aaertained by actual survey. 100.00 I 1o0,00 . r 13700:; p 176 ' 70 00 •soaa> 1 r 2000 g too 00 75.00 /x7.37 4800 Ei 47 8 100 g Sl" 2 t 14 J J I Y \ • Sao „ C nR 400 2800 1900 300 yp~~ 12 t.79AC x ~6O~ 46 1 8\ 9 2601 , 13 p6aB a60~ 500 1 .48AC $0.00 S7 P e * 10 I 1800 , o~- SW MARIE CT ' a.s2 00 MOO 13.7 I N ~O. o t- n 900 n $ ae ai 6 600 I !F. 2600 0 144, I3 6 ~i 9 I .4 ' 8AC « s I 100A0 800 1000 7 701 I 8 $ I ~ 8 1600 17css I I n 43 cam 75.00 2900 7'0° 58AC 2700 75.00 8 68AC 1500 1100 8 1200 1300 8 1400 0 ,00 42 Cn 4 3 2 1 $ n 9. A So' 175.25 l 174.00 71L~ 7 A; i Vd 65.H YS.00 . 76DO I 77.07 n ' e 041 w ° bWALN 3B n a V T•'~:•:{Il::il}:t<I) ~i(}r:{3)f.{():•:{13l.{13:''.i?:•:r[3: m•~ 8 6811 n n w° 2.77 172.0• I I 81.00 I 1a2SB 47 1 114.00 O 24,I•~ 40.71 60.00 CA E •I I I $ 3500 E- I AC a a I 1 ° a7AC 3700 $ i a I I , I 3 I .68AC . dl 8 5 C 114.00 pp 3000 Y I I 1r319,20s1 1 l 1 _I0 3504 ^ . lie 1.75 ; I 3a a1" 25AC m t 8 24,6741 W l ! 12000 W 1, n32 $ EXHI M~ A C 0 . ?."?{..4 1 3400 .36AC 3401 ^V 1.84AC ~ 17200 LO R/W Acquisition TL 2S 104AD-02700 A tract of land in Southeast one-quarter of the Northeast one-quarter of Section 4, Township 2 South, Range 1 West, of the Willamette Meridian, in the City of Tigara, Washington County, Oregon, being more particularly described as follows: Commencing at a 5/8" iron rod with aluminum cap in a monument box marking the centerline intersections of SW Walnut Street and SW 132nd Avenue as monumented in the Plat of "Morning Hill No. 8" recorded in Plat Book No. 79, Page 38, Plat Records of Washington County, Oregon; thence South 87'00'43" East along the centerline of SW Walnut Street, 649.58 feet; thence North 02'21'26" East, 20.00 feet to the Southwest corner of that tract of land described in Document Number 89005725, Washington County Deed Records, recorded February 8, 1998, said point being the Point of Beginning of the tract of land bc:aL described herein; thence continuing North 02'21'26" East along the Wst line of said tract, '15.00 feet to the point of curvature of a non-tangent curve to the left; thence along said non-tangent curve the radius bears North 40'35'25" East, through a central angle of 22'19'43", having a radius of 29.00 feet, length of 11.30 feet and a chord which bears South 60'34'26" East, 11.23 feet; thence non-tangent South 87'00'43" East, parallel to the South line of said tract, 164.01 feet to the East line of said tract; thence South 02'21'26" West along said East line, 10.00 feet to the Southeast corner of said tract; thence North 87'00'43" West along the South line of said tract, 174.01 feet to the Point of Beginning, containing 1761 square feet, more or less. Page 3 of 5 mmd Slope Easement TL 2S 104AD-02700 A tract of land in Southeast one-quarter of the Noutheast one-quarter of Section 4, Township 2 South, Range 1 West, of the Willamette Meridian, in the City of Tigard, Washington County, Oregon, being more particularly described as follows: Commencing at a 5/8" iron rod with aluminum cap in a monument box marking the centerline intersections of SW Walnut Street and SW 132nd Avenue as monumented in the Plat of "Morning Hill No. 8" recorded in Plat Book No. 79, Page 38, Plat Records of Washington County, Oregon; thence South 87'00'43" East along the centerline of SW Walnut Street, 649.58 feet; thence North 02'21'26" East, 20.00 feet to the Southwest corner of that tract of land described in Document Number 89005725, Washington County Deed Records, recorded February 8, 1989; thence continuing North 02'21'26" East along the West line of said tract, 15.00 feet to the Point of Beginning of the tract of land being described herein; thence continuing North 02'21'26" East along the West line of said tract, 5.71feet; thence South 60'34'26" East, 12.83 feet; thence South 87'00'43" East, parallel to the South line of said tract, 162.59 feet to the East line of said tract; thence South 02'21'26" West along said East line, 5.00 feet; thence North 87'00'43" West, parallel to the South line of said tract, 164.01 feet to the point of curvature of a non-tangent curve to the right; thence along said non-tangent curve, the radius bears North 18'15'42" East, through a central angle of 22'19'43", having a radius of 29.00 feet, length of 11.30 feet and a chord which bears North 60'34'26" West, 11.23 feet to the Point of Beginning, containing 882 square feet, i more or less. i i 3 Page 4 of 5 Construction Easement TL 2S 104AD-02700 A tract of land in Southeast one-quarter of the Northea6t one-quamr r of Section 4, Township 2 South, Range 1 West, of the Willamette Meridian, in the City of Tigard, Washington County, Oregon, being more particularly described as follows: Commencing at a 5/8" iron rod with aluminum cap in a monument box marking the centerline intersections of SW Walnut Street and SW 132nd Avenue as monumented in the Plat of "Morning Hill No. 8" recorded in Plat Book No. 79, Page 38, Plat Records of Washington County, Oregon; thence South 87'00'43" East along the centerline of SW Walnut Street, 649.58 feet; thence North 02'21'26" East, 20.00 feet to the Southwest corner of that tract of land described in Document Number 89005725, Washington County Deed Records, recorded February 8, 1989; thence continuing North 02'21'26" East along the West line of said tract, 20.71 feet to the Point of Beginning of the tract of land being described herein; thence continuing North 02'21'26" East along the West line of said tract, 5.71 feet; thence South 60'34'26" East, 14.42 feet; thence South 87'00'43" East, parallel to the South line of said tract, 161.17 feet to the East line of said tract; thence South 02'21'26" West along said East line, 5.00 feet; thence North 87'00'43" West, parallel to the South line of said tract, 162.59 feet; thence North 60'34'26" West, 12.83 feet; to the Point of Beginning, containing 879 square feet, more or less. Page 5 of 5 AGENDA ITEM # FOR AGENDA OF 6-13-00 CITY OF TIGARD, OREGON COUNCIL. AGENDA ITEM SUMMARY ISSUE/AGENDA F Washington County Consolidated Communications Agency (WCCCA) tntergovF nmental. _gree!ne PREPARED BY: Bill Monahan V UOV DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL On May 16, 2000, in a workshop meeting, the City Council heard a presentation by John Hartsock of the Washington County Consolidated Communications Agency (WCCCA) regarding a draft intergovernmental agreement (IGA). The IGA is before the City Council for adoption. STAFF' RECOMMENDATION Staff recommends that the City Council agree to the amended Intergovernmental Agreement and authorize the Mayor to sign on behalf of the City Council. FN'-,r ORMATION SUMMARY Over the past year, the WCCCA Board, of which the City Manager is a member, has reviewed the need for revision to the intergovernmental agreement under which the Board operates. Two issues have been addressed within the draft revised agreement. First is a: i:wl to add the City of Banks to WCCCA. Banks was an original member but withdrew from WCCCA when their police department was disbanded. Since Banks now has a police department, they have requested that they be allowed to rejoin WCCCA. The recommendation of the Board is to approve adding Banks to WCCCA The second issue involves how WCCCA is gcv;rned. Presently each member agency of WCCCA has one vote, regardless of size. 97% of WCCCA's funding comes from ten agencies, while 3% comes from the remaining eight (including Banks, if added) member agencies. Issues of quorum as well as the inequity in the voting structure were raised during discussions of revising the voting structure. Attached is a memo from RoxAnn Brown, Director of WCCCA, explaining the proposed revisions to the agreement. The proposal calls for the ten larger agencies to each have a vote. The eight smaller agencies will share two votes (the small cities sharing one vote and the small fire districts sharing another one). Another change is that the Executive Board will change to more of a Managers' Board. The IGA will remain in place for five years subject to review if requested by any member at that the end of that period. During the City Council Workshop Meeting of May 16, WCCCA also suggested that the City Council consider supporting the $13.8 million levy for upgrades to the 911 Wireless Enhancement Project. That request has been withdrawn. Therefore, the only action before the City Council is to authorize the Mayor to sign the amendment to the Intergovernmental Agreement for the Washington County Consolidated Communications Agency. The following information is attached for City Council information (this information was available to the City Council at the workshop meeting of May 16, 2000): 1. May 8, 2000, memorandum from RoxAnn L. Brown, WCCCA Director. 2. Amended IGA 3. "Red line" version of the amended IGA reflecting the proposed changes. OTHER ALTERNATIVES CONSIDERED Propose changes to the IGA. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A FISCAL NOTES The proposed IGA amendments have no fiscal impact. \\TIG333\USR\DEPTS\ADM\CATHY\COUNCIL\WCCCA SUM SHEET 6-13-00DOC W-C.C9C-A- . POLICE -FIRE WASHI NGTON COUNTY CONSOLIDATED COMMUNICATIONS AGENCY MEMORANDUM DATE: May 8, 2000 TO: Tigard City Council FROM: RoxAnn L. Brown, Director RE: Agenda Items for Vote The amended IGA for the Washington County Consolidated Communications Agency (WCCCA) that is before you came out of a WCCCA Board retreat last June. There were 2 issues that needed to be addressed. The first was the request of the City of Banks to rejoin WCCCA. Banks was an original member and withdrew when their police department was disbanded. Since they have a police department again, they have requested to rejoin WCCCA which has been approved by the Board. The amended IGA you have received includes Banks as a member of WCCCA. The second issue is governance. 97% of WCCCA's funding comes from 10 agencies. With technology very important to the larger agencies, those costs will become an issue to the smaller agencies who do not require or desire the technology. It is important that WCCCA stay together, but their must be some changes made to simplify the quorum process. With Banks joining the Board, we now have 18 members making a quorum 10. The Board did not feel it would be right to lower the 50%+1 requirements of a quorum for this public body. And how do we accommodate the needs of the larger and not price the smaller out of. It was decided to appoint a Blue Ribbon Committee to work on the IGA issues. The WCCCA Board Chair Forest Soth, a City Councilman from Beaverton made the appointments and chaired the committee. This 17911 NW Evergreen Parkway Beaverton, OR 97006 Ph:503.690.491 1 x206 FAX 503.531.0186 E-Mail: rbrown@wccco.com committee was on a fast track meeting several times within a short period of time proposing most of the document you have before you with some amendments at the last full board meeting in December where the draft was adopted with only one dissenting vote. To deal with the quorum issues and the ability to pay/governance issue. It was decided that the less than full service agencies who pay less than 1% of WCCCA's budget would have their fees frozen at the 1999/2000 budget level with no more than a 3% increase. Any WCCCA increase for those 8 agencies over the 3% would be spread throughout the 10 full service agencies that already pay 97% of WCCCA's budget. The 8 capped agencies will share a vote by discipline. That means that Banks, Durham, Gaston, King City, and North Plains will share a vote. And Cornelius Rural Fire Protection District, Gaston Rural Fire, Tri-Cities Rural Fire, Washington County Fire District #2 will share a vote. By group they can pick a representative for the Quarterly Board meetings. The Committee and the Board felt the smaller jurisdictions would be protected financially and yet still retain voting rights. The Technical Advisory Committee will not change. That committee is where all of the service and operational issues are handled and each Chief or designee is entitled to a vote there. The Executive Board which meets monthly will change to more of a Managers board where the Director will receive guidance and assistance on a monthly basis. The WCCCA Board Chair will still be in charge of that group. The amended IGA will remain in place for 5 years. At the end of the 5 years, a review can be requested by any member. The second item on your Agenda is resolution of support for the WCCCA levy. 3 years ago TAC requested that we start working on Phase 2 of WCCCA's radio system. When the system was built almost 10 years ago, the best system for the money available was put in. Time has changed technology and population. Today our State of the Art radio system can be compared to a 286 computer. We have some holes on the East Side of the County which cannot be fixed with the current system, this includes Tiffany Court. And the traffic level and growth to the West has created difficulties for public safety responding in those areas. 17911 NW Evergreen Parkway Beaverton, OR 97006 Ph:503.690.4911 x206 FAX 503.531.0186 E-Mail: rbrown@wccco.com Clackamas County and Lake Oswego have been working toward an 800 MHz radio system as we already has in Washington County. They have decided though, that to build all of the tower sites they need and the backbone infrastructure would be impossible at the same time. WCCCA has been working towards an IGA between the organizations whereby WCCCA will provide for a fee the radio backbone. This is significant as it will hold down Washington County costs, allow easier working relationships for joint resources, and lessen the Washington County sites needed, as the Lake Oswego and Clackamas County sites will fill in many of our holes. The WCCCA Board in December approved the $13.8 million levy, the bulk of which is for technology upgrades, including new mobile radios in all vehicles. We will be taking our 286 to a Pentium III with the capability for encryption and digital technology. We will also be set up for automatic vehicle location (AVL) technology, which allows us to send the closest public safety unit regardless of jurisdiction during an emergency. WCCCA is requesting approval of both resolutions prior to our June 15 full Board meeting. I:\AOM\CATHY\000NCIL\WCCCA 5-16 MEMO - R BROWNAOC 17911 NW Evergreen Parkway Beaverton, OR 97006 Ph:503.690.491 1 x206 FAX 503.531.0186 E-Mail: rbrown@wccca.com AMENDMENT TO INTERGOVERNMENTAL AGREEMENT WASHINGTON COUNTY CONSOLIDATED COMMUNICATIONS AGENCY THIS AMENDMENT to the Washington County Consolidated Communications Agency Intergovernmental Agreement ("Intergovernmental Agreement") is made and entered into, pursuant to ORS 190.010 and by and among the Cities of Banks, Beaverton, Cornelius, Durham, Forest Grove, Gaston, Hillsboro, King City, North Plains, Sherwood, Tigard, and Tualatin; the Fire Districts of Tualatin Valley Fire & Rescue, Washington County No. 2, Cornelius Rural Fire, Gaston Rural Fire, Tri-Cities Rural Fire; Forest Grove Rural Fire and Washington County (herein "participating jurisdictions"). WITNESSETH WHEREAS the participating jurisdictions have previously entered into the Intergovernmental Agreement creating the Washington County Consolidated Communications Agency ("Agency") for purposes of establishing and operating a public safety emergency communications system inclusive of a 9-1-1 jurisdiction as contemplated by ORS 401.710 to 401.790 that provides a cooperative and coordinated 9-1-1 primary public safety answering point for police, fire and emergency medical services for the benefit of all participating jurisdictions; and WHEREAS, from time to time, by amendment, the Intergovernmental Agreement has becn modified to provide, among other things, expanded membership in the Agency; and WHEREAS the participating jurisdictions now desire to further amend the Intergovernmental Agreement to provide, among other things, for a Voting Board among the participating jurisdictions and assigning responsibilities thereto; NOW THEREFORE, the Intergovernmental Agreement is hereby amended, with said amendments incorporated into the text of the Intergovernmental Agreement and the entirety of the Intergovernmental Agreement, as amended, set forth below. TERMS AND CONDITIONS 1. WASHINGTON COUNTY CONSOLIDATED COMMUNICATIONS AGENCY The participating jurisdictions hereby create a 9-1-1 jurisdiction responsible for the provision of 9-1-1 service and public safety communications and agree that the Agency will be under ORS 190.003; and known as the WASHINGTON COUNTY CONSOLIDATED COMMUNICATIONS AGENCY. 2. POWERS AND AUTHORITY The Agency is vested with all powers, rights and duties necessary for performing the functions of a 9-1-1 public safety answering point and initiating appropriate response pursuant to ORS 401.710 to 401.790, including, but not limited to, contracting for such services. WP51/AGMT/REVISEDIGAAgreement.doc Page 1 Board Approved 12/16/99 Notwithstanding the above, it is understood and agreed that the City of Forest Grove shall be the 9-1-1 public safety answering point for all such phone calls originating in the City of Forest Grove, and further the City of Forest Grove shall forward those calls for fire and/or emergency medical services to the Agency and shall be responsible for dispatch of police services within the City of Forest Grove. 3. GOVERNING BODY AND VOTING BOARD a. The Agency shall be governed by a Board of Commissioners (herein "Board"), whose membership shall consist of voting and non-voting members. One representative from each participating jurisdiction shall constitute the Board. Each participating jurisdiction shall appoint, at its pleasure, one primary representative and one alternative representative, who may attend and participate, as provided herein, in all Board meetings in the absence of the participating jurisdiction's primary representative. Representatives and alternates shall be an elected official or employee of their respective participating jurisdictions. b. Only the herein identified participating jurisdictions' Board members shall have the authority to move, second or vote on any Agency Board action. These participating jurisdiction representatives shall be known as the Agency Voting Board. The Agency Voting Board will consist of those representatives of participating jurisdictions, singly or in combination, contribute one percent or more of the total user fees paid by all participating jurisdictions. Initially the Voting Board shall consist of representatives of the cities, of Beaverton, Hillsboro, Tigard, Tualatin, Forest Grove, Sherwood, and Cornelius; Washington County; and the Tualatin Valley Fire and Rescue. In addition the Voting Board shall include one - representative selected by the City participating jurisdictions of King City, Durham, North Plains, Gaston, and Banks), and one representative selected by the participating Fire District participating jurisdictions ofCornelius Rural Fire Protection District, Tri-Cities Rural Fire Protection District, Gaston Rural Fire Protection District, and Washington County District #2. Notwithstanding the above, the City of Forest Grove and the Forest Grove Rural Fire Protection District together shall appoint a single, primary representative and single alternate representative to the Voting Board. C. The Voting Board shall be responsible for • Approval and adoption of the Agency Strategic Plan • Approval and adoption of the Agency annual objectives and work plan • Adoption of general policy guidelines and performance standards for Agency service levels • Adoption of the Agency's annual budget • Approval of all contracts in amounts as authorized by Voting Board administrative directive. d. All meetings of the Voting Board and CEO Board shall be held in accordance with Oregon Public Meeting Laws, ORS 192.610 to 192.620. A majority of the members L WP57./AGMT/REVISEDIGAAgreement.doc Page 2 Board Approved 12/16/99 of the Voting Board shall constitute 'a quorum for purpose of deliberation and decision of the Agency. All decisions of the Voting Board, unless otherwise provided herein, shall require a majority vote of those representatives in attendance and voting. e. The Voting Board, at its first organizational meeting, or as soon thereafter as reasonable, shall adopt rules governing its procedures, and including at a minimum 1) time and place of regular meetings; 2) method and manner of calling special meetings; 3) method, term and manner of election of Voting Board officers; 4) procedures for executing documents on behalf of Agency; and 5) CEO Board and User Committee rules of procedure. f. The Voting Board, at its first organizational meeting, shall elect a Chair and Vice-Chair. The Chair shall be an elected official unless there is no elected official on the Voting Board willing to accept the position of Chair. If an elected official is unavailable or unwilling to serve, any member of the Voting Board may be elected Voting Board Chair. The term of the Chair and Vice-Chair shall be two years, with elections held at the Board's first meeting in January of even-numbered years. The Chair, and in his/her absence the Vice-Chair shall preside over all Voting Board meetings. The Communications Director, or designee, shall act as Clerk of the Board and be responsible for providing notices of meetings and keeping of minutes, as required by Oregon Public Meetings Laws. 4. CEO BOARD a. There is hereby established a Chief Executive Officer's Board (herein "CEO Board") consisting of five (5) Voting Board participating jurisdiction representatives. The CEO Board shall consist of the Chair of the Voting Board (who shall be the Chair of the CEO Board); the Chief Administrative Officers or their designees from the two largest participating jurisdictions (as determined by the participating jurisdiction's user fee contribution), and two Chief Administrative Officer members who shall be appointed at-large by the Voting Board from the remaining participating jurisdictions. In the event the CEO Chair also represents one of the two largest participating jurisdictions, then three at-large members of the CEO Board shall be appointed, by the Voting Board, from the remaining participating jurisdictions.. The CEO Board shall designate a Vice-Chair at the first meeting of each year. In no case shall any jurisdiction have more than 1 member on the CEO Board. b. The CEO Board shall, among other things: • Nominate and recommend contract employment terms and conditions for the Agency Manager subject to Board ratification • Based upon the direction of the WCCCA Board of Commissioners, provide oversight and direction to the WCCCA Manager regarding all Agency operations • Adopt implementing policies and strategies for Agency service levels • Approve all other agency operating policies including personnel policies • Approve salary levels for all Agency employees subject to Board ratification WP51/AGMT/REVISEDIGAAgreement.doc Page 3 Board Approved 12/16/99 • Recommend the Agency's annual budget to the Voting Board • Provide for an annual audit of the Agency's finances 9 Approve all contracts in amounts as authorized by Voting Board administrative directive. • Review all contracts over $50,000 and make recommendations to the Voting Board • Serve as final step of grievance procedure for unclassified employees • Provide direction and advice to Director regarding labor negotiations and make recommendations to Board of Commissioners. • Perform other duties and responsibilities that may be assigned by the Voting Board. C. A majority of the members of the CEO Board attending a duly held meeting shall constitute a quorum for the purpose of deliberation and decision. Each CEO Board member shall have one vote. Approval of at least three (3) CEO Board members is required for any action. 5. TECHNICAL ADVISORY COMMITTEE a. There is hereby established a Technical Advisory Committee (herein "User Committee"), consisting of one representative appointed from each of the following agencies: Banks Police, Beaverton Police, Cornelius Police, Gaston Police, Hillsboro Police, Icing City Police, North Plains Police, Sherwood Police, Tigard Police Washington County Emergency Medical Services, Tualatin Police, Washington County Sheriff s Office, City of Durham, City of Forest Grove/Forest Grove Fire, Cornelius Fire, Gaston Fire, Tri-Cities Fire, Hillsboro Fire, Tualatin Valley Fire & Rescue, and Washington County Fire No. 2. It is understood that the User Committee shall include a single representative for the City of Forest Grove and the Forest Grove Rural Fire Protection Agency. User Committee representatives shall be employees of their respective agency. b. The User Committee shall 1) provide advice and counsel to the Board, CEO Board and Communications Director in matters of Agency operational priorities, policies and procedures; 2) review and recommend to the Communications Director for adoption by the Agency, Standard operating Procedures (herein "SOPS"); and 3) provide advice and counsel to the Communications Director in the development of the Agency's annual operating budget. i 1 ' 1 3 a a WP51/AGMT/REVISEDIGAAgreement.doc Page 4 Board Approved 12/16/99 C. A majority of the User Committee members in attendance at a duly held meeting shall constitute a quorum for the purpose of deliberation and decision. Each agency representative on the User Committee shall have one vote. All decisions of the User Committee shall require a majority vote of those representatives in attendance. d. The User Committee, at its first organizational meeting, shall elect a Chair and Vice-Chair for a one-year term. The User Committee shall meet at least quarterly, and at a time and place designated by its members. Special meetings of the User Committee may be called by the Chair or any two (2) members upon at least seven (7) days prior written notice to all User Committee members. 6. COMMUNICATIONS DIRECTOR a. The Board shall select and appoint a Communications Director, based upon administrative and technical competence. b. The Communications Director shall be the chief administrative officer of the Agency and be responsible for 1) Agency administration, personnel, purchasing and budget functions, in conformance with the policies and rules adopted by the Board; 2) dispatching, phone answering, recordkeeping, security and other Agency functions in conformance with the policies adopted by the Board; 3) hiring, training, discipline and/or discharge of all subordinate Agency personnel, subject to applicable Agency rules and policies; 4) attending and providing executive staffing of Board, CEO Board and User Committee meetings; and d) preparing and presenting to the Agency Budget Committee, not later than the first Monday in January, a proposed budget for the next budget year. '7. FUNDING a. The services of the Agency shall be funded from contributions from participating jurisdictions, including the relinquishment or assignment of each participating jurisdiction's 9-1-1 excise taxes. Participating jurisdiction contributions shall be made in the manner described in Appendix A attached hereto and known as the "User Formula." User Formula contributions shall be paid in four (4) equal installments and due no later than July 10, October 10, January 10, and April 10 of each year. Participating jurisdictions that elect to continue to receive 9-1-1 excise tax funds directly shall promptly forward those funds to be provided to the Agency in accordance with the User Formula as set forth in Appendix A. b. Notwithstanding the above, the City of Forest Grove shall keep any and all 9-1-1 excise tax funds it receives directly and shall not forward those to the Agency. In addition, Appendix A, the user formula, as applied to the City of Forest Grove, shall not attribute to the City of Forest Grove costs associated with police dispatch. WP51/AGMT/REVISEDIGAAgreement.doc Page 5 Board Approved 12/16/99 8. EQUIPMENT a. The Voting Board shall consider and adopt policies relating to ownership and maintenance responsibilities for equipment necessary for the operation of the Agency. Upon adoption of such policies by the Voting Board, the Communications Director shall cause them to be mailed to each participating jurisdiction's city manager or chief administrative officer, for purposes of review and/or comment and objection. If no participating jurisdiction provides the Communications Director with written objections to the policies, within 30 days of their mailing, it shall be assumed the policies are acceptable to the participating jurisdictions and the policies shall be deemed effective as of that date. b. In the event of Agency dissolution, equipment and furnishings not identified for return to a participating jurisdiction shall be sold, in accordance with applicable law, and the funds from such sale distributed to the participating jurisdictions in proportion to their funding contribution to the Agency for the preceding three (3) year period. 9. INCREASING MEMBERSHIP The Voting Board shall develop a method for allowing Agency membership for other units of local government. New participating jurisdictions shall be accepted as members of the Agency only upon unanimous approval of all Board members. All participating jurisdictions shall be responsible for directly or indirectly providing an emergency service. Emergency services are police, fire or emergency medical services. 10. DURATION, WITHDRAWAL AND TERMINATION This Agreement is perpetual and the Agency shall continue from year-to-year provided, however, 1) any participating jurisdiction may withdraw from the Agency upon providing written notice to the Chairman not later than June 30 of any year for withdrawal effective July 1 of the following calendar year; and 2) the Agency may be dissolved upon mutual agreement of all participating jurisdictions. A participating jurisdiction may withdraw from the Agency without written notice required herein, only if agreed to by all remaining participating jurisdictions. The governance and funding structure of this agreement may be subject to review by the Voting Board upon completion of 4 years from the effective date if a review is requested by at least one participating jurisdiction. 11. REMEDIES If a participating jurisdiction withdraws from this Agency, but fails to provide necessary notice or to obtain mutual consent of all participating jurisdictions, the parties agree that the liquidated damages for such action shall be not less than the withdrawing party's share of the Agency's annual operation costs for the next fiscal year, as determined by the Agency's User Formula. In the event any party files litigation to enforce this Agreement, or any portion thereof, the prevailing party shall be entitled to reasonable attorney fees and costs, including any fees and costs incurred in an appeal, and as determined by the appropriate court. WP51/AGMT/REVISEDIGAAgreement.doc Page 6 Board Approved 12/16/99 12. AMENDMENTS This Agreement may only be changed, modified, or amended upon three-fourths (3/4) vote of all participating jurisdictions. 13. EFFECTIVE DATE This Agreement shall become effective when it has been authorized by resolution of a majority of the governing bodies of the participating jurisdictions identified herein. Notwithstanding paragraph 9, Increasing Membership, those participating jurisdictions that do not enter into this Agreement prior to its effective date, may become members of the Agency upon authorization by resolution of their governing bodies, provided such authorization is enacted prior to December 1, 1990. Any jurisdiction desiring to join the Agency after December 1, 1990, may do so subject to paragraph 9, Increasing Membership. 14. PRIOR AGREEMENTS This Agreement, upon its effective date, supersedes the previous WCCCA Intergovernmental Agreement, however, any and all prior agreements of WCCCA and/or between the participating jurisdictions regarding cooperative and coordinated efforts to provide a 9-1-1 primary public safety answering point for police, fire and emergency medical services shall remain in full force and effect until modified, terminated and/or replaced by the participating jurisdictions. The WCCCA established pursuant to this Agreement shall maintain any and all rights and responsibilities of the previous WCCCA in regard to other persons or parties. 15. SEVERABILITY The terms of this Agreement are severable and a determination by an appropriate body having jurisdiction over the subject matter of this Agreement that results on the invalidity of any part, shall not affect the remainder of the Agreement. 16. INTERPRETATION The terms and conditions of this Agreement shall be liberally construed in accordance with the general purposes of this Agreement. WP51/AGMT/REVISEDIGAAgreement.doc Page 7 Board Approved 12/16/99 .7771 SUBSCRIBED TO AND ENTERED INTO by the appropriate officer (s) who are duly authorized by resolution to execute this Agreement on behalf of the governing body of the below-named unit of local government. SIGNATURE LINES HERE Dated this day of , 2000 City of Banks City Attorney APPROVED AS TO FORM Dated this day of , 2000 City of Beaverton City Attorney APPROVED AS TO FORM Dated this day of , 2000 City of Cornelius City Attorney APPROVED AS TO FORM Dated this day of , 2000 Cornelius Fire District City Attorney APPROVED AS TO FORM WP51/AGMT/REVISEDIGAAgreement.doc Page 8 Board Approved 12/16/99 Dated this day of , 2000 City of Durham City Attorney APPROVED AS TO FORM Dated this day of , 2000 City of Gaston City Attorney APPROVED AS TO FORM Dated this day of , 2000 Gaston Fire District City Attorney APPROVED AS TO FORM Dated this day of 12000 City of Hillsboro City Attorney APPROVED AS TO FORM Dated this day of 12000 City of King City City Attorney APPROVED AS TO FORM WP51/AGMT/REVISEDIGAAgreement.doc Page 9 Board Approved 12/16/99 Dated this _ day of , 2000 City of North Plains City Attorney APPROVED AS TO FORM Dated this day of .2000 City of Sherwood City Attorney APPROVED AS TO FORM Dated this day of , 2000 City of Tigard City Attorney APPROVED AS TO FORM Dated this day of , 2000 City of Tualatin City Attorney APPROVED AS TO FORM i ~ I Dated this day of 12000 Tualatin Valley Fire & Rescue City Attorney APPROVED AS TO FORM a WP51/AGMT/REVISEDIGAAgreement.doc Page 10 Board Approved 12/16/99 Dated this day of , 2000 . Washington County Fire District #2 City Attorney APPROVED AS TO FORM Dated this day of , 2000 Washington County City Attorney APPROVED AS TO FORM Dated this day of 92000 City of Forest Grove City Attorney APPROVED AS TO FORM Dated this day of , 2000 Tri-Cities Rural Fire Protection District City Attorney APPROVED AS TO FORM WP51/AGMT/REVISEDIGAAgreement.doc Page 11 Board Approved 1211.6199 APPENDIX A USER FORMULA Agency costs shall be distributed to the users based on a per-console cost. The base operating budget shall be determined and direct costs which can be identified to the listed divisions shall be directly allocated. Divisions are as follows: 1. 9-1-1/Call Answering 2. Police Dispatch 3. Fire/EMS Dispatch 4. Technical 5. Administrative/Overhead Indirect costs not identified to a division and technical division costs shall also be distributed to the listed divisions in the same proportion as direct costs. The administrative/overhead costs shall be allocated to 9-1-1, police, and fire/EMS based on a direct labor ratio. 9-1-1 Excise Tax Revenue shall be directly forwarded from each participating jurisdiction receiving excise tax to the commission. After each division has had all direct and indirect costs distributed, 9-1-1 revenue will be used to fund the 9-1-1 division. Excess 9-1-1 revenue will be distributed to offset costs to the police division and the f ire/EMS division on a proportional share of 9-1-1 activity. The f ire/EMS dispatch console costs will then be apportioned to each fire user based upon a proportional share of actual incidents, based on the previous year's activity levels. The police dispatch costs shall be apportioned to each user based on consoles used by each jurisdiction.. In the event a console is shared by several jurisdictions, the console cost shall be apportioned based on the percentage of population served. After actual costs for each jurisdiction are determined, the agencies represented by a combined Voting Board Representative (Cornelius Fire, Tri-Cities Fire, Gaston Fire, Washington County District #2, King City, Durham, North Plains, Gaston Police, Banks) shall have their adjusted costs determined. As adopted by the Board of Commissioners on 12-16-99, these members' fees may not increase by more than 3% per year, using the FY 99-00 user fees as the base year. Any remaining increase is to be distributed to the remaining users proportionate to their share of the user fees for agencies without combined representation. WP51/AGMT/REVISEDIGAAgreement.doc Page 12 Board Approved 12/16/99 USER FORMULA The workload user cost distribution formula is prepared for the purpose of allocating operating costs to each user based on actual workload. Upon data becoming available, a full management report shall be directed to the CEO Board of the Commission for the review and adoption of a workload user formula. The revised formula shall be patterned directly from the following cost distribution workload formula. Workload and user costs will be identified by cost center. 9-1-1 revenue for each user will be credited for each user's 9-1-1 costs as identified by the cost center. Should there be excess 9-1-1 revenue, the credit shall be applied to the user's dispatch cost centers, thereby assuring costs and revenue are directly applied to a jurisdiction and assuring no one entity subsidizes another's 9-1-1 costs. All 9-1-1 Excise Tax Revenue received by each participating jurisdiction shall be directly forwarded to the Agency. The operating budget of the Agency shall be prepared and costs allocated to users as identified in the following steps. STEP 1. Identify Cost Centers. A. Five (5) cost centers are identified: 1) Call Answering 2) Police Dispatch 3) Fire/EMS Dispatch 4) Technical Support 5) Administration/Overhead STEP 2. Identify Operating Costs of Each Cost Center. A. Call Answering: Call answering costs include personnel staffing requirements, telephone line charges, and associated costs for 9-1-1 (basic or enhanced) and business calls (7-digit into the dispatch center). This call answering does not include administrative business calls. WP51/AGMT/REVISEDIGAAgreement.doc Page 13 Board Approved 12/16/99 B. Police Dispatch: Police dispatch costs will include personnel staffing requirements for all police consoles and associated direct costs for police dispatch. C. Fire/EMS Dispatch: Fire/EMS dispatch costs include personnel staffing requirements and all associated costs for fire/EMS dispatch. D. Technical: Personnel requirements and equipment for technical support are the costs included in the technical cost center. (This does not include parts.) E. Administration/overhead: Staffing and costs associated with the general day-to-day operation, i.e., heating, electrical, insurances and supplies. STEP 3. Apportion Administration/overhead. Administration and overhead costs shall be charged to each cost center based on the cost center's share of total costs less administration and overhead. STEP 4. Apportion Call Answering Costs to Users. A. 9-1-1 Costs: 9-1-1 costs will be based on the proportionate time devoted to 9-1-1 call answering. Costs shall be allocated among all users based on the number of 9-1-1 calls for each user. B. Business Calls (7 -digit) /Incidents: The time allocated to business incident calls will be determined using the following process: i i Using the average time for 9-1-1 calls and multiplying the number provided by the management a system of business incident calls will yield the total time allocated to business incidents. This figure shall be subtracted from the total time allocated to the business calls (provided by the call management system) thereby providing the time devoted to business calls generating incidents. s a I WP51/AGMT/REVISEDIGAAgreement.doc Page 14 Board Approved 12/16/99 MEN-; 3. 7-digit business calls (incidents) shall be allocated to each user. C. Business Calls: The remaining amount of calls shall be allocated to each user based on the number of incidents per 9-1-1 and business/ incident calls as determined by police and f ire/EMS dispatch. STEP 5. Police Dispatch Allocation. The costs, including administration and overhead, shall be allocated by consoles, i.e., sheriff consoles (county), and city consoles. The costs shall be allocated to each user based on incident activity level for each political jurisdiction based on the previous year Is activity and workload. Incident activity will be determined by number of dispatched incidents and number of officer-initiated incidents per jurisdiction. STEP 6. Fire/EMS Dispatch. Costs of the fire/EMS dispatch cost center, including administration and overhead, shall be apportioned to each user based on incidents for each jurisdiction. STEP 7. Technical. Costs of technical, including administration and overhead, shall be allocated based on previous year usage of each member. { { { { f WP51/AGMT/REVISEDIGAAgreement.doc Page 15 Board Approved 12/16/99 mid H:\CLIENTS\11977\2\D0CS\NEW I(3A DOC AMINI)MIN1' TO INTERGOVERNMENTAL AGREEMENT WASHINGTON COUNTY CONSOLIDATED COMMUNICATIONS AGENCY THIS AMENDMENT to the Washington County Consolidated Communications A lencv Inters ovcrnincntal Ami-ccment ("Intergovernmental Agreement") is made and entered into, pursuant to ORS 190.010 and by and among the Cities of Banks, Beaverton, Cornelius, Durham, Forest Grove, FeFesi '-'Faye IWFal iffe, Gaston, Hillsboro, King City, North Plains, Sherwood, Tigard, and Tualatin; the Fire Districts of Tualatin Valley Fire & Rescue, Washington County No. 2, Cornelius Rural Fire, Gaston Rural Fire, Tri-Cities Rural Fire; Forest Grove Rural I"ire and Washington County (herein "participating jurisdictions"). 1 WITNESSETH WHEREAS the participating jurisdictions have previously entered into the Inter(_,ovenlmental Agreement creatinh the Washim-yton County Consolidated C onununicatioils Agencv ("Agency") for purposes of establishing and operating a public safety erlergency Communications System inclusive ofa 9-1-1 jurisdiction as contemplated by ORS 401.710 to 401.790 that provides a cooperative and coordinated 9-1-1 primary public safety answering Point for police. fire and emergency medical services for the benefit of all participating jurisdictions' and WI-IEIZEAS. from time to time by amendment the Intertim,ernnlental A<Ireemcnt has been modified to provide anxnlg other thimu expanded membership in the A3enc and WHER IAS the participating jurisdictions now desire to further amend the Intergovernmental Agreement to provide, among other things. for a Voting Board among the JN11'1iClhatlll'L JUi'Isdlction5 and assigning responsibilities thereto: estlrl3l:," . 3,iblie sa!;e y. ate'` QRS by 40i.71 %z to '10 1.790 to be cnowii its /-he "n geney-;" and {{tee, i:.Z{• ..g.. ` NO\\" TI-IFRIFORE, the Intergovernmental Agreenlcnt is hcrebv antcnded with said amcn(Inicnts incon)orated into the text ol'the Intergovernmcntal Agrecment and the entirety of thr Inter{_overnnlental Aurcentent, as amended. set forth below. TERMS AND CONDITIONS 1. WASHINGTON COUNTY CONSOLIDATED COMMUNICATIONS AGENCY The participating jurisdictions hereby create a 9-1-1 jurisdiction responsible for the provision of 9-1-1 service and public safety communications and agree that the Agency will WP51/AGMT/REVISEDIGAAgreement.doc Page 1 Adopted 12/16/99 be under ORS 190.003; and known as the WASHINGTON COUNTY CONSOLIDATED COMMUNICATIONS AGENCY. 2. POWERS AND AUTHORITY The Agency is vested with all powers, rights and duties necessary for performing the functions of a 9-1-1 public safety answering point-and initiating appropriate response pursuant to ORS 401.710 to 401.790, including, but not limited to, contracting for such services. Notwithstanding the above, it is understood and agreed that the City of Forest Grove shall be the 9-1-1 public safety answering point for all such phone calls originating in the City of Forest Grove, and further the City of Forest Grove shall forward those calls for fire and/or emergency medical services to the Agency and shall be responsible for dispatch of police services within the City of Forest Grove. 3. GOVERNING BODY AND VOTING BOARD a. The Agency shall be governed by a Board of Commissioners (herein "Board"), whose membership shall consist of voting and non-voting members e~-e€ eOne representative from each participating jurisdiction shall constitute the Board. Each participating jurisdiction shall appoint, at its pleasure, one primary representative and one alternative representative, who may attend and participate, as I provided herein, in all Board meetings and defib Fate and i in the absence of the participating jurisdiction's primary representative. Representatives and alternates shall be an elected official or employee of their respective participating jurisdictions. b. Only the hercin identified participating jurisdiction;' Board members shall have the authority to move, second or vote on any Agency Board action "These participating jurisdiction representatives shall be known as the Agency Votinc Board The Agency Voting Board will consist ofthosc representatives ol'participating iurisdictions, siniyly or in combination contribute one 1)ercent or more ofthe total user fees paid by all participating jurisdictions. Initially the Voting, Board shall consist of re rescmatives ol'the the i • Rill sei-viee 11„ p cities. al'tiseF of Beaverton, Hillsboro, Tigard, Tualatin, City e Forest Grove < aj-est Wiz, Sherwood, and Cornelius Washington County;; and the Tualatin Valley Fire and Rescue; in addition the Voting Board shall include one representative selected by the City participating jurisdictions ofA veting .7. J <yalTrc"cl"cl"TT~ Hndei- 1 16 efase 4ee-E_King City, Durham, North Plains, Gaston, and Banks), and ~ one representative selectcd by the participating, Fire District participating jurisdictions of"""' the rtlar;cd Cornelius Rural Fire Protection District, Tri-Cities Rural Fire Protection District, Gaston Rural Fire Protection District, and Washington County District #23.-1le1iee al9d !ire ti-l-rtiii4 lie ih fHf elt'eOfvg a aittef-fi tt~ WPSI/AGMT/REVISEDIGAAgreement.doc Page 2 Adopted 12/16/99 Notwithstanding the above, the City of Forest Grove and the Forest Grove Rural Fire Protection District together shall appoint a single, primary representative and single alternate representative to the Voting Board. C. The Votin,,! Board shall be responsible for • Approval and adoption of the Agency Strategic Plan • Approval and adoption of the Agency annual objectives and work plan • Adoption of general policy guidelines and performance standards for Agency service levels • Adoption of the Agency's annual budget • Approval of all contracts ever- ,090 in amounts as authorized by Voting Board administrative directive. d. All meetings of the Voting Board and CEO Board shall be held in accordance with Oregon Public Meeting Laws, ORS 192.610 to 192.620. A majority of the members of the Voting Board shall constitute a quorum for purpose of deliberation and decision of the Agency. All decisions of the Voting Board, unless otherwise provided herein, shall require a majority vote of those representatives in attendance and voting. e. The Voting Board, at its first organizational meeting, or as soon thereafter as reasonable, shall adopt rules governing its procedures, and including at a minimum 1) time and place of regular meetings; 2) method and manner of calling special meetings; 3) method, term and manner of election of Voting Board officers; 4) procedures for executing documents on behalf of Agency; and 5) CEO Board and User Committee rules of procedure. f. The Voting Board, at its first organizational meeting, shall elect a Chairrrtatt and a Vice-Chairs. The Chair shall he an elected official unless there is no elected official on the Votin-, Board willim-, to accept the position oi'Chair. Board has If an elected official is unavailable or unwilling to serve, any member of the Voting Board may be elected Voting Board t,&-Chair4he43e". The term of these Chair and V ice-Chair "rte shall be two years, with elections held at the Board's first meeting in January of even-numbered years. The Chair+rtu+t, and in his/her absence the Vice-Chairtifftt; shall preside over all Voting Board meetings. The Communications Director, or designee, shall act as Clerk of the Board and be responsible for providing notices of meetings and keeping of minutes, as required by Oregon Public Meetings Laws. I WP51/AGMT/REVISEDIGAAgieement.doc Page 3 Adopted 12/16/99 4. CEO BOARD a. There is hereby established a Chief Executive Officer's Board (herein "CEO Board") consisting of five (5) Voting Board participating yet+r-jurisdictions representatives' appeiiited _ The CEO Board shall consist of ineRkle-the Chair of the Voting Board (who shall be the Chair ol'the CEO Board), the Chief Exeeutik,eAdministrativc Officers or their designees from ?the two largest participating pang-jurisdictions(as detennined by the participating jurisdiction's user fee contribution), and two-2 Chief Administrative Officer members who shall be appointed at-large by the Voting Board from the remaining participating, jurisdictions In the event the CEO Chair also represents one of the two largest participating iurisdictions then three at-lar17c members of the CEO Board shall be appointed, by the Voting _Board, lions the remaining participating jurisdictions. designees. The CEO Board shall designate a Vice-Chair at the first meeting of each year. In no case shall any jurisdiction have more than 1 member on the CEO Board. b. The CEO Board shall, among other things: • Nominate and recommend contract employment terms and conditions for the Agency Manager subject to Board ratification . • Based upon the direction of the WCCCA Board of Commissioners, provide oversight and direction to the WCCCA Manager regarding all Agency operations Adopt implementing policies and strategies for Agency service levels • Approve all other agency operating policies including personnel policies • Approve salary levels for all Agency employees subject to Board ratification • APP!-eve, and-rRecommend the Agency's annual budget to the Votin<, Board ssivn t Ageiiey's lbudget - • Provide for an annual audit of the Agency's finances • Approve all contracts ever $15,009 and , 9 in amounts as authorized by Voting Board administrative directive. • Review all contracts over $50,000 and make recommendations to the Voting Bboard i G • Serve as final step of grievance procedure for unclassified employees • Provide direction and advice to Director regarding labor negotiations and make recommendations to Board of Commissioners. o Perform other duties and responsibilities that may be assigned by the Voting Board. C. A majority of the members of the CEO Board attending a duly held meeting shall constitute a quorum for the purpose of deliberation and decision. Each CEO Board member shall have one vote. Approval of at least three (3) CEO Board members iii ~•~a;;e is required for any action. WP51/AGMT/REVISEDIGAAgreement.doc Page 4 Adopted 12/16/99 LM mmwmm~n 5. TECHNICAL ADVISORY COMMITTEE a. There is hereby established a Technical Advisory Committee (herein "User Committee"), consisting of one representative appointed from each of the following agencies: Banks Police, Beaverton Police, Cornelius Police, Gaston Police, Hillsboro Police, King City Police, North Plains Police, Sherwood Police, Tigard Police Washington County Emergency Medical Services, Tualatin Police, Washington County Sheriff s Office, City of Durham, City of Forest Grove/Forest Grove Fire, Cornelius Fire, Gaston Fire, Tri-Cities Fire, Hillsboro Fire, Tualatin Valley Fire & Rescue, and Washington County Fire No. 2. It is understood that the User Committee shall include a single representative for the City of Forest Grove and the Forest Grove Rural Fire Protection Agency. User Committee representatives shall be employees of their respective agency. b. The User Committee shall 1) provide advice and counsel to the Board, CEO Board and Communications Director in matters of Agency operational priorities, policies and procedures; 2) review and recommend to the Communications Director for adoption by the Agency, Standard operating Procedures (herein "SOPs"); and 3) provide advice and counsel to the Communications Director in the development of the Agency's annual operating budget. C. A majority of the User Committee members in attendance at a duly held meeting shall constitute a quorum for the purpose of deliberation and decision. Each agency representative on the User Committee shall have one vote. All decisions of the User Committee shall require a majority vote of those representatives in attendance. d. The User Committee, at its first organizational meeting, shall elect a Chairtt and Vice-Chairn+tHi for a one-year term. The User Committee shall meet at least quarterly, and at a time and place designated by its members. Special meetings of the User Committee may be called by the Chairs or any two (2) members upon at least seven (7) days prior written notice to all User Committee members. 6. COMMUNICATIONS DIRECTOR a. The Board shall select and appoint a Communications Director, based upon administrative and technical competence. b. The Communications Director shall be the chief administrative officer of the Agency and be responsible for 1) Agency administration, personnel, purchasing and budget functions, in conformance with the policies and rules adopted by the Board; 2) dispatching, phone answering, recordkeeping, security and other Agency functions in conformance with the policies adopted by the Board; 3) hiring, training, discipline and/or discharge of all subordinate Agency personnel, subject to applicable Agency riles and policies; 4) attending and providing executive staffing of Board, CEO Board and User Committee meetings; and d) preparing and presenting to the Agency Budget Committee, not later than the first Monday in January, a proposed budget for the next budget year. WP51/AGMT/REVISEDIGAAgreement.doc Page 5 Adopted 12/16/99 7. FUNDING a. The services of the Agency shall be funded from contributions from participating jurisdictions, including the i-equir-ed or assignment of eachthe participating jurisdiction's 9-1-1 excise taxes. Participating jurisdiction contributions shall be made in the manner described in Appendix A attached hereto and known as the "User Formula." User Formula contributions shall be paid in four (4) equal installments and due no later than July 10, October 10, January 10, and April 10 of each year. Participating jurisdictions that elect to continue to receive 9-1-1 excise tax funds directly shall promptly forward those funds to be provided to the Agency in accordance with the User Formula as set forth in Appendix A. b. Notwithstanding the above, the City of Forest Grove shall keep any and all 9-1-1 excise tax funds it receives directly and shall not forward those to the Agency. In addition, Appendix A, the user formula, as applied to the City of Forest Grove, shall not attribute to the City of Forest Grove costs associated with police dispatch. 8. EQUIPMENT a. The Voting Board shall consider and adopt policies relating to ownership and maintenance responsibilities for equipment necessary for the operation of the Agency. Upon adoption of such policies by the Voting Board, the Communications Director shall cause them to be mailed to each participating jurisdiction's city manager or chief administrative officer, for purposes of review and/or comment and objection. If no participating jurisdiction provides the Communications Director with written objections to the policies, within 30 days of their mailing, it shall be assumed the policies are acceptable to the participating jurisdictions and the policies shall be deemed effective as of that date. b. In the event of Agency dissolution, equipment and furnishings not identified for return to a participating jurisdiction shall be sold, in accordance with applicable law, and the funds from such sale distributed to the participating jurisdictions in proportion to their funding contribution to the Agency for the preceding three (3) year period. 9. INCREASING MEMBERSHIP The Voting Board shall develop a method for allowing Agency membership for other units of local government. New participating jurisdictions shall be accepted as members of the Agency only upon unanimous approval of all Board members. All participating a jurisdictions shall be responsible for directly or indirectly providing an emergency N service. Emergency services are police, fire or emergency medical services. 10. DURATION WITHDRAWAL AND TERMINATION This Agreement is perpetual and the Agency shall continue from year-to-year provided, however, 1) any participating jurisdiction may withdraw from the Agency upon providing written notice to the Chairman not later than June 30 of any year for withdrawal effective July 1 of the following calendar year; and 2) the Agency may be dissolved upon mutual agreement of all participating jurisdictions. A participating jurisdiction may withdraw from the Agency without written notice required herein, only if agreed to by all WP51/AGMT/REVISEDIGAAgreement.doc Page 6 Adopted 12/16/99 remaining participating jurisdictions. The governance and funding structure of this agreement may be subject to review by the Voting Board upon completion of4 years from the effective date if a review is requested by at least one participating jurisdiction. 11. REMEDIES If a participating jurisdiction withdraws from this Agency, but fails to provide necessary notice or to obtain mutual consent of all participating jurisdictions, the parties agree that the liquidated damages for such action shall be not less than the withdrawing party's share of the Agency's annual operation costs for the next fiscal year, as determined by the Agency's User Formula. In the event any party files litigation to enforce this Agreement, or any portion thereof, the prevailing party shall be entitled to reasonable attorney fees and costs, including any fees and costs incurred in an appeal, and as determined by the appropriate court. 12. AMENDMENTS This Agreement may only be changed, modified, or amended upon three-fourths (3/4) vote of all participating jurisdictions. 13. EFFECTIVE DATE This Agreement shall become effective when it has been authorized by resolution of a majority of the governing bodies of the participating jurisdictions identified herein. Notwithstanding paragraph 9, Increasing Membership, those participating jurisdictions that do not enter into this Agreement prior to its effective date, may become members of the Agency upon authorization by resolution of their governing bodies, provided such authorization is enacted prior to December 1, 1990. Any jurisdiction desiring to join the Agency after December 1, 1990, may do so subject to paragraph 9, Increasing Membership. 14. PRIOR AGREEMENTS tom' circcr'iTriTrr-[r}c 2rrccrrs e thite-aNr„s-Agrenile;;z. This Agreement, upon its effective date, supersedes the previous WCCCA Intergovernmental Agreement, however, any and all prior agreements of WCCCA and/or between the participating jurisdictions regarding cooperative and coordinated efforts to provide a 9-1-1 primary public safety answering point for police, fire and emergency medical services shall remain in full force and effect until modified, terminated and/or replaced by the participating jurisdictions. The WCCCA established pursuant to this Agreement shall maintain any and all rights and responsibilities of the previous WCCCA in regard to other persons or parties. WPS1/AGMT/REVISEDIGAAgreement.doc Page 7 Adopted 12/16/99 1 5. SEVERABILITY The terms of this Agreement are severable and a determination by an appropriate body having jurisdiction over the subject matter of this Agreement that results on the invalidity of any part, shall not affect the remainder of the Agreement. 16. INTERPRETATION The terms and conditions of this Agreement shall be liberally construed in accordance with the general purposes of this Agreement. SUBSCRIBED TO AND ENTERED INTO by the appropriate officer (s) who are duly authorized by resolution to execute this Agreement on behalf of the governing body of the below-named unit of local government. SIGNATURE LINES HERE WP51/AGMT/REVISEDIGAAgreement.doc Page 8 Adopted 12/16/99 APPENDIX A +triFl}~ 14ttiHH H t-1 liolegieti t- t t ` F t t t .t • i' l t~ t,`t-. } 1.,,.:.,..1 0.-.1,....o„,e,,t.. t,.,. mot-.o.,., z'ef R i-t+ Tom- h a user- t r t tl a " ` of F^" itil anid iAf t{) iNT~M-USER FORMULA Agency costs shall be distributed to the users based on a per-console cost. Tile base operating budget shall be determined and direct costs which can be identified to the listed divisions shall be directly allocated. Divisions are as follows: 1. 9-1-1/Call Answering 2. Police Dispatch 3. Fire/EMS Dispatch 4. Technical 5. Administrative/Overhead Indirect costs not identified to a division and technical division costs shall also be distributed to the listed divisions in the same proportion as direct costs. The administrative/overhead costs shall be allocated to 9-1-1, police, and fire/EMS based on a direct labor ratio. 9-1-1 Excise Tax Revenue shall be directly forwarded from each participating jurisdiction receiving excise tax to the commission. WP51/AGMT/REVISEDIGAAgreement.doc Page 9 Adopted 12/16/99 After each division has had all direct and indirect costs distributed, 9-1-1 revenue will be used to fund the 9-1-1 division. Excess 9-1-1 revenue will be distributed to offset costs to the police division and the f ire/EMS division on a proportional share of 9-1-1 activity. The f ire/EMS dispatch console costs will then be apportioned to each fire user based upon a proportional share of actual incidents, based on the previous year's activity levels. The police dispatch costs shall be apportioned to each user based on consoles used by each jurisdiction. In the event a console is shared by several jurisdictions, the console cost shall be apportioned based on the percentage of population served. After actual costs for each jurisdiction are determined, the agencies represented by a combined Voting Board Representative (Cornelius Fire, Tri-Cities Fire, Gaston Fire, Washington County District #2, King City, Durham, North Plains, Gaston Police, Banks) shall have their adjusted costs determined. As adopted by the Board of Commissioners on 12-16-99, these members' fees may not increase by more than 3% per year, using the FY 99-00 user fees as the base year. Any remaining increase is to be distributed to the remaining users proportionate to their share of the user fees for agencies without combined representation. USER FORMULA The workload user cost distribution formula is prepared for the purpose of allocating operating costs to each user based on actual workload. Upon data becoming available, a full management report shall be directed to the CEO Board of the Commission for the review and adoption of a workload user formula. The revised formula shall be patterned directly from the following cost distribution workload formula. Workload and user costs will be identified by cost center. 9-1-1 revenue for each user will be credited for each user's 9-1-1 costs as identified by the cost center. Should there be excess 9-1-1 revenue, the credit shall be applied to the user's dispatch cost centers, thereby assuring costs and revenue are directly applied to a jurisdiction and assuring no one entity subsidizes another's 9-1-1 costs. All 9-1-1 Excise Tax Revenue received by each participating jurisdiction shall be directly forwarded to the Agency. The operating budget of the Agency shall be prepared and costs allocated to users as identified in the following steps. STEP 1. Identify Cost Centers. A. Five (5) cost centers are identified: I ) Call Answering 2) Police Dispatch 3) Fire/EMS Dispatch WP51/AGMT/REVISEDIGAAgreement.doc Page 10 Adopted 12/16/99 4) Technical Support 5) Administration/Overhead STEP 2. Identify Operating Costs of Each Cost Center. A. Call Answering: Call answering costs include personnel staffing requirements, telephone line charges, and associated costs for 9-1-1 (basic or enhanced) and business calls (7-digit into the dispatch center). This call answering does not include administrative business.calls. B. Police Dispatch: Police dispatch costs will include personnel staffing requirements for all police consoles and associated direct costs for police dispatch. C. Fire/EMS Dispatch: Fire/EMS dispatch costs include personnel staffing requirements and all associated costs for fire/EMS dispatch. D. Teclurical: Personnel requirements and equipment for technical support are the costs included in the technical cost center. (This does not include parts.) E. Administration/overhead: Staffing and costs associated with the general day-to-day operation, i.e., heating, electrical, insurances and supplies. STEP 3. Apportion Administration/overhead. Administration and overhead costs shall be charged to each cost center based on the cost center's share of total costs less administration and overhead. STEP 4. Apportion Call Answering Costs to Users. A. 9-1-1 Costs: 9-1-1 costs will be based on the proportionate time devoted to 9-1-1 call answering. Costs shall be allocated among all users based on the number of 9-1-1 calls for each user. WP51/AGMT/REVISEDIGAAgreement.doc Page 11 Adopted 12/16/99 • L ~ B. Business Calls (7 -digit) /Incidents: The time allocated to business incident calls will be determined using the following process: Using the average time for 9-1-1 calls and multiplying the number provided by the management system of business incident calls will yield the total time allocated to business incidents. This figure shall be subtracted from the total time allocated to the business calls (provided by the call management system) thereby providing the time devoted to business calls generating incidents. 3. 7-digit business calls (incidents) shall be allocated to each user. C. Business Calls: The remaining amount of calls shall be allocated to each user based on the number of incidents per 9-1-1 and business/ incident calls as determined by police and f ire/EMS dispatch. STEP 5. Police Dispatch Allocation. The costs, including administration and overhead, shall be allocated by consoles, i.e., sheriff consoles (county), and city consoles. The costs shall be allocated to each user based on incident activity level for each political jurisdiction based on the previous year Is activity and workload. Incident activity will be determined by number of dispatched incidents and number of officer-initiated incidents per jurisdiction. STEP 6. Fire/EMS Dispatch. Costs of the fire/EMS dispatch cost center, including administration and overhead, shall be apportioned to each user based on incidents for each jurisdiction. STEP 7. Technical. Costs of technical, including administration and overhead, shall be allocated based on previous year usage of each member. WP51/AGMT/REVISEDIGAAgreement.doc Page 12 Adopted 12/16/99 AGENDA ITEM # 4 FOR AGENDA OF June 13, 2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Amendment to add the iob classifiiation of Fleet/Facilities Services Coordinator to previously ado pted Resolution 00-24 Exhibit A. /1 PREPARED BY: Sand Zodrow DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Should the Council amend Resolution 00-24, Exhibit A, and add the job classification of Fleet/Facilities Services Coordinator to Exhibit A STAFF RECOMMENDATION Add the job classification to Exhibit A INFORMATION SUMMARY The City Council approved the salary recommendations from the'Management/Supervisory/Confidential Group Job Classification & Compensation Study at their May 23, 2000 meeting through Resolution 00-24 and Exhibit A. The job classification of Fleet/Facilities Services Coordinator was inadvertenly left off of Exhibit A, Resolution 00-24, and was scheduled for a 5% adjustment as a result of the study to correct a current internal salary relationship differential of 15.23% that should be 20% pursuant to previously adopted salary differentials. This agenda item requests that Council amend Resolution 00-24 by adding this job classification to the Exhibit A. OTHER ALTERNATIVES CONSIDERED This is a recommendation from the study VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The recruitment and retention of highly qualified employees supports the delivery of many of the City's Visioning service and project goals. i FISCAL NOTES t { Budgetary implications will be absorbed within current departmental appropriations 3 iAcitywid6sum.dot AGENDA ITEM # 4 ` (.p FOR AGENDA OF June 13, 2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE: _Award of the Contract for Consulting Services for the Summer Lake Water Quality Project ,~13 PREPARED BY: G Berrv DEPT HEAD OK : Gus Duenas CITY MGR OK: Bilh ahan ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the award of the contract for consulting services for the Summer Lake Water Quality Project? STAFF RECOMMENDATION That the Local Contract Review Board, by motion, approve the award of the contract to Inter-Fluve Inc. in the amount of $31,809 and direct the City Manager to sign the contract. INFORMATION SUMMARY In response to the concerns of nearby residents that the appearance of the Summer Lake was deteriorating, Council directed staff on September 23, 1997, to request proposals from consulting firms to prepare a preliminary lake management plan to improve the appearance of the pond and appointed an Advisory Committee to guide the effort. The resulting Summer Lake Management Plan- September 1998, recommended that the appearance of the pond could be best improved by mechanical harvesting of the weeds and the placement of mats on the bottom of the lake to retard weed growth in areas inaccessible to the mechanical harvester. Weed harvesting has been completed several times, however this has proven to be costly and dissatisfaction with the appearance of the pond remains. More recently, fish habitat and the quality of the water in the lake has become of increasing concern as more stringent regulations are imposed. On January 25, 2000, City Council directed that a plan be prepared to comply with these regulations and improve the appearance of the lake. City Council also appointed six citizens and four staff members to a Task Force to guide the project. The goals of the project are as follows: (1) Provides a free-flowing, shaded stream during periods of low flow to avoid increased water temperature. (2) Provides for fish passage. (3) Is acceptable to regulatory agencies and is consistent with the Fanno Creek Watershed Management Plan. (4) Is easily maintained. (5) Provides diverse habitat and improved water quality. (5) Presents an off-line water feature(s) consistent with the City's Parks Master Plan to enhance Summerlake Park and provide an attraction for the surrounding neighborhoods. On April 5, 2000, the Task Force advertised a Request for Proposals to consulting firms for the preparation of the plan. Two firms responded with proposals: Tetra Tech, Inc., Tigard OR, and Inter-Fluve Inc., Hood River, OR. The Task Force interviewed both of these firms on May 24, 2000 then reached a consensus recommendation that the contract be awarded to Inter-Fluve Inc. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY None FISCAL NOTES Funding for this project is proposed in the Capital Improvement grogram for fiscal year 2000 - 2001 through the Surface Water Management Fund. Funding during the current fiscal year is not required. I:lcitywlde~sumisummer lake Interfluve contract.doc a v. CITY OF TIGARD, OREGON CONSULTANT SERVICES CONTRACT R THIS AGREEMENT made and entered into this 25 day of May , 2000 by and between the CITY OF TIGARD, a municipal corporation of the State of Oregon, hereinafter called CITY, and Interfluve, Inc, hereinafter called CONSULTANT. WITNESSETH WHEREAS, CITY has need for the services of a firm with a particular training, ability, knowledge, and experience possessed by CONSULTANT, and WHEREAS, City has determined that CONSULTANT is qualified and capable of performing the professional services as CITY does hereinafter require, under those terms and conditions set forth: NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: 1. SERVICES TO BE PROVIDED: CONSULTANT shall initiate services immediately upon receipt of CITY'S notice to proceed, together with an executed copy of this Agreement. CONSULTANT agrees to complete work that is detailed in Exhibit "A" and by this reference made a part hereof. ` 2. EFFECTIVE DATE AND DURATION: This Agreement shall become effective upon the date of execution. 3. COMPENSATION: CITY agrees to pay CONSULTANT not to exceed $31,094 for performance of those services described herein, which payment shall be based upon the following applicable P-+ terms: r F~ a. Payment by CITY to CONSULTANT for performance of services under this Agreement includes all expenses incurred by CONSULTANT, with the exception of E-1 expenses, if any, identified in this Agreement as separately reimbursable. H b. Payment will be made in installments based on CONSULTANT'S invoice, subject to the approval of the CITY , and not more frequently than monthly. Payment shall be made only for work actually completed as of the date of invoice. Personal Services Contract- Intcrfluve Inc. Page I C. Payment by CITY shall release C17FY from any further obligation for payment to CONSULTANT, for services performed or expenses incurred as of the date of the invoice. Payment shall not be considered acceptance or approval of any work or waiver of any defects therein. d. CONSULTANT shall make payments promptly, as due, to all persons supplying labor or materials for the prosecution of this work. e. CONSULTANT shall not permit any lien or claim to be filed or prosecuted against the CITY on any account of any labor or material furnished. f. CONSULTANT shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. g. If CONSULTANT fails, neglects or refuses to make prompt payment of any claim for labor or services furnished to CONSULTANT or a subcontractor by any person as such claim becomes due, CITY'S Finance Director may pay such claim and charge the amount of the payment against funds due or to become due to the CONSULTANT. The payment of the claim in this manner shall not relieve CONSULTANT or its surety from obligation with respect to any unpaid claims. h. CONSULTANT shall pay employees at least time and a half pay for all overtime worked in excess of 40 hours in any one week except for individuals under the contract who are excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime. i. CONSULTANT shall promptly, as due, make payment to any person, company, partnership, association or corporation, furnishing medical, surgical and hospital care or other needed care and attention incident to sickness or injury to the employees of CONSULTANT or all sums which CONSULTANT agrees to pay for such services and all moneys and sums which CONSULTANT collected or deducted from the wages of employees pursuant to any law, contract or agreement for the purpose of providing or paying for such service. j. The CITY certifies that sufficient funds are available and authorized for expenditure to finance costs of this contract. + 4. OWNERSHIP OF WORK PRODUCT: , a. The field notes, design notes, and original drawings of the construction plans, as instruments of service, are and shall remain, the property of the CONSULTANT; however, the CITY shall be furnished, at no additional cost, one set of previously Personal Services Contract- Interfluve Inc. Page 2 I I Now approved reproducible drawings, on 3 mil minimum thickness mylar as well as a diskette in "DWG" or "DXF' format, of the original drawings of the work.. b. The CITY shall make copies, for the use of and without cost to the CONSULTANT, of all of its maps, records, laboratory tests, or other data pertinent to the work to be performed by the CONSULTANT pursuant to this Agreement, and also make available any other maps, records, or other materials available to the CITY from any other public agency or body with the exception of various design standards readily available to the public. C. Furnish to the CITY, copies of all maps, records, field notes, and soil tests which were developed in the course of work at no additional expense to the CITY except as provided elsewhere in this Agreement. 5. ASSIGNMENT/DELEGATION: Neither party shall assign, sublet or transfer any interest in or duty under this Agreement without the written consent of the other and no assignment shall be of any force or effect whatsoever unless and until the other party has so consented. If CITY agrees to assignment of tasks to a subcontract, CONSULTANT shall be fully responsible for the acts or omissions of any subcontractors and of all persons employed by them, and neither the approval by CITY of any subcontractor nor anything contained herein shall be deemed to create any contractual relation between the subcontractor and CITY. 6. STATUS OF CONSULTANT AS INDEPENDENT CONTRACTOR: CONSULTANT certifies that: a. CONSULTANT acknowledges that for all purposes related to this Agreement, CONSULTANT is and shall be deemed to be an independent contractor as defined by ORS 670.700 and not an employee of CITY, shall not -be entitled to benefits of any kind to which an employee of CITY is entitled and shall be solely responsible for all payments and taxes required by law. Furthermore, in the event that CONSULTANT is found by a court of law or any administrative agency to be an employee of CITY for any purpose, CITY shall be entitled to offset compensation due, or to demand repayment of any amounts paid to CONSULTANT under the terms of this Agreement, to the full extent of any benefits or other remuneration CONSULTANT receives (from CITY or third party) as a result of saJd finding and to the full extent of any payments that City is required to make (to CONSULTANT or to a third party) as a result of said finding. b. The undersigned CONSULTANT hereby represents that no employee of the CITY, or any partnership or corporation in which a CITY employee has an interest, has or Personal Services Contract- Interiluve inc. Page 3 will receive any remuneration of any description from CONSULTANT, either directly or indirectly, in connection with the letting or performance of this Agreement, except as specifically declared in writing. If this payment is to be charged against Federal funds, CONSULTANT certifies that he or she is not currently employed by the Federal Government and the amount charged does not exceed his or her normal charge for the type of service provided. CONSULTANT and its employees, if any, are not active members of the Oregon Public Employees Retirement System and aze not employed for a total of 600 hours or more in the calendar year by any public employer participating in the Retirement System. C. CONSULTANT certifies that it currently has a CITY business license or will obtain one prior to delivering services under this Agreement. d. CONSULTANT is not an officer, employee, or agent of the CITY as those terms are used in ORS 30.265. 7. INDEMNIFICATION: CITY has relied upon the professional ability and training of CONSULTANT as a material inducement to enter into this Agreement. CONSULTANT warrants that all its work will be performed in accordance with generally accepted professional practices and standards as well as the requirements of applicable federal, state and local laws, it being understood that acceptance of a contractor's work by CITY shall not operate as a waiver or release. CONSULTANT agrees to indemnify and defend the CITY, its officers, agents and employees and hold them harmless from any and all liability, causes of action, claims, losses, damages, judgments or other costs or expenses including attorney's fees and witness costs and (at both trial and appeal level, whether or not a trial or appeal ever takes place) that may be asserted by any person or entity which in any way arise from, during or in connection with the performance of the work described in this contract, except liability arising out of the negligence of the CITY and its employees. Such indemnification shall also cover claims brought against the CITY under state or federal worker's compensation laws. If any aspect of this indemnity shall be found to be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this indemnification. Personal Services Contract- Inte- luve Inc. Page 4 8. INSURANCE: CONSULTANT and its subcontractors shall maintain insurance acceptable to CITY in full force and effect throughout the term of this contract. Such insurance shall cover all risks arising directly or indirectly out of CONSULTANT'S activities or work hereunder, including the operations of its subcontractors of any tier. Such insurance shall include provisions that such insurance is primary insurance with respect to the interests of CITY and that any other insurance maintained by CITY is excess and not contributory insurance with the insurance required hereunder. The policy or policies of insurance maintained by the CONSULTANT and its subcontractors shall provide at least the following limits and coverage: a. Liability Insurance Obtain, at CONSULTANT'S expense, and keep in effect during the term of this contract, Professional Liability Insurance in an amount not less than $1,000,000 per claim, $1,000,000 aggregate. b. Automobile Insurance Obtain, at CONSULTANT'S expense, and keep in effect during the term of the contract, Automobile Liability coverage including coverage for all owned, hired, and non-owned vehicles. The Combined Single Limit per occurrence shall not be less than $1,000,000. C. Workers' Compensation Insurance The CONSULTANT, its subcontractors, if any, and all employers providing work, labor or materials under this Contract are subject employers under the Oregon Workers' Compensation Law and shall comply with ORS 656.017, which requires them to provide workers' compensation coverage that satisfies Oregon law for all their subject workers. Out-of-state employers must provide Oregon workers' compensation coverage for their workers who work at a single location within Oregon for more than 30 days in a calendar year. Contractors who perform work without the assistance or labor of any employee need not obtain such coverage. This shall include Employer's Liability Insurance with coverage limits of not less than $100,000 each accident. I i i Personal Services Contract- Interfluve Inc. Page 5 v d. Additional Insured Provision The CITY, its officers, directors, and employees shall be added as additional insureds with respect to this contract. All Liability Insurance policies will be endorsed to show this additional coverage. e. Notice of Cancellation There shall be no cancellation, material change, exhaustion of aggregate limits or intent not to renew insurance coverage without 30 days written notice to the CITY. Any failure to comply with this provision will not affect the insurance coverage provided to the CITY. The 30 days notice of cancellation provision shall be physically endorsed on to the policy. f. Insurance Carrier Rating Coverages provided by the CONSULTANT must be underwritten by an insurance company deemed acceptable by the CITY. The CITY reserves the right to reject all or any insurance carrier(s) with an unacceptable financial rating. g. Certificates of Insurance As evidence of the insurance coverage required by the contract, the CONSULTANT shall furnish a Certificate of Insurance to the CITY. No contract shall be effected until the required certificates have been received and approved by the CITY. The certificate will specify and document all provisions within this contract. A renewal certificate will be sent to the above address 10 days prior to coverage expiration. h. Independent Contractor Status The service or services to be rendered under this contract are those of an independent contractor. CONSULTANT is not an officer, employee or agent of the CITY as those terms are used in ORS 30.265. i. Primary Coverage Clarification All parties to this contract hereby agree that the CONSULTANT'S coverage will be primary in the event of a loss. Personal Services Contract- Inter!luve Inc. Page 6 j. Cross-Liability Clause A cross-liability clause or separation of insureds clause will be included in all general liability, professional liability, pollution and errors and omissions policies required by this contract. CONSULTANT'S insurance policy shall contain provisions that such policies shall not be canceled or their limits of liability reduced without thirty (30) days prior written notice to CITY. A copy of each insurance policy, certified as a true copy by an authorized representative of the issuing insurance company, or at the discretion of CITY, in lieu thereof, a certificate in form satisfactory to CITY certifying to the issuance of such insurance shall be forwarded to: City Engineer 13125 SW Hall Blvd. Tigard, Oregon 97223 Such policies or certificates must be delivered prior to commencement of the work. Ten days cancellation notice shall be provided CITY by certified mail to the name at the address listed above in the event of cancellation or non-renewal of the insurance. The procuring of such required insurance shall not be construed to limit CONSULTANTS liability hereunder. Notwithstanding said insurance, CONSULTANT shall be obligated for the total amount of any damage, injury, or loss caused by negligence or neglect connected with this contract. . 9. METHOD AND PLACE OF GIVING NOTICE, SUBMITTING BILLS AND MAKING PAYMENTS. All notices, bills and payments shall be made in writing and may be given by personal delivery or by mail. Notices, bills and payments sent by mail should be addressed as follows: CITY OF TIGARD City Engineer 13125 SW Hall Blvd. Tigard, Oregon 97223 CONSULTANT 1020 Wasco Street, Suite 1 Hood River OR 97031 Personal Services Contract- Interfluve Inc. Page 7 and when so addressed, shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices, bills and payments shall be deemed given at the time of actual delivery. Changes may be made in the names and addresses of the person to whom notices, bills and payments are to be given by giving written notice pursuant to this paragraph. 10. PROFESSIONAL SERVICES: The CITY requires that services provided pursuant to this agreement shall be provided to the CITY by a CONSULTANT, which does not represent clients on matters contrary to CITY interests. Further, CONSULTANT shall not engage services of an attorney and/or other professional who individually, or through members of his/her same firm, represents clients on matters contrary to CITY interests. Should the CONSULTANT represent clients on matters contrary to CITY interests or engage the services on an attorney and/or other professional who individually, or through members of his/her same firm, represents clients on matters contrary to CITY interests, CONSULTANT shall consult with the appropriate CITY representative regarding the conflict. After such consultation, the CONSULTANT shall have 14 days to eliminate the conflict to the satisfaction of the CITY. If such conflict is not eliminated within the specified time period, the agreement may be terminated pursuant to Section 12 (b - iii) of this agreement. 11. TERMINATION WITHOUT CAUSE: At any time and without cause, CITY shall have the right in its sole discretion, to terminate this Agreement by giving notice to CONSULTANT. If CITY terminates the contract pursuant to this paragraph, it shall pay CONSULTANT for services rendered to the date of termination. 12. TERMINATION WITH CAUSE: a. CITY may terminate this Agreement effective upon delivery of written notice to CONSULTANT, or at such later date as may be established by CITY, under any of the following conditions: i. If CITY funding from Federal, state, local, or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services. This Agreement may be modified to accommodate a reduction in funds Personal Services Contract- Interfluve Inc. Page 8 ii. If Federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement. iii. If any license or certificate required by law or regulation to be held by CONSULTANT, its subcontractors, agents, and employees to provide the services required by this Agreement is for any reason denied, revoked, or not renewed. iv. If CONSULTANT becomes insolvent, if voluntary or involuntary petition in bankruptcy is filed by or against CONSULTANT, if a receiver or trustee is appointed for CONSULTANT, or if there is an assignment for the benefit of creditors of CONSULTANT. Any such termination of this Agreement under paragraph (a) shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination. b. CITY, by written notice of default (including breach of contract) to CONSULTANT, may terminate the whole or any part of this Agreement: i. If CONSULTANT fails to provide services called for by this Agreement within the time specified herein or any extension thereof, or ii. If CONSULTANT fails to perform any of the other provisions of this Agreement, or so fails to pursue the work as to endanger performance of this agreement in accordance with its terms, and after receipt of written notice from CITY, fails to correct such failures within ten (10) days of receipt of such written notice or such other period as CITY may authorize. iii. If CONSULTANT fails to eliminate a conflict as described in Section 10 of this Agreement. The rights and remedies of CITY provided in the above clause related to defaults (including breach of contract) by CONSULTANT shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. If CI'T'Y terminates this Agreement under paragraph (b), CONSULTANT shall be entitled to receive as full payment for all services satisfactorily rendered and expenses incurred, an amount which bears the same ratio to the total fees specified in this Agreement as the services satisfactorily rendered by CONSULTANT bear to the total services otherwise required to be performed for such total fee; provided, that there shall be deducted from such amount the amount of damages, if any, sustained by CITY due to breach of contract by Personal Services Contract- Inter(luve Inc. Noe 9 CONSULTANT. Damages for breach of contract shall be those allowed by Oregon law, reasonable and necessary attorney fees, and other costs of litigation at trial and upon appeal. 13. FORCE MAJEURE: Neither CITY nor CONSULTANT shall be considered in default because of any delays in completion and responsibilities hereunder due to causes beyond the control and without fault or negligence on the part of the parties so disenabled, including but not restricted to, an act of God or of a public enemy, civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight embargo, unusually severe weather or delay of subcontractor or supplies due to such cause; provided that the parties so disenabled shall within ten (10) days from the beginning of such delay, notify the other party in writing of the cause of delay and its probable extent. Such notification shall not be the basis for a claim for additional compensation. Each party shall, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and shall, upon cessation of the cause, diligently pursue performance of its obligations under the Agreement. 14. NON-WAIVER: The failure of CITY to insist upon or enforce strict performance by CONSULTANT of any of the terms of this Agreement or to exercise any rights hereunder, shall not be construed as a waiver or relinquishment to any extent of its rights to assert or rely upon such terms or rights on any future occasion. 15. NON-DISCRIMINATION: CONSULTANT agrees to comply with all applicable requirements of Federal and state civil rights and rehabilitation statutes, rules, and regulations. CONSULTANT also shall comply with the Americans with Disabilities Act of 1990, ORS 659.425, and all regulations and administrative rules established pursuant to those laws. 16. ERRORS: CONSUL'T'ANT shall perform such additional work as may be necessary to correct errors in the work required under this Agreement without undue delays and without additional cost. 17. EXTRA (CHANGES) WORK: Only the City Engineer may authorize extra (and/or changes) work. Failure of CONSULTANT to secure authorization for extra work shall constitute a waiver of all right to adjustment in the contract price or contract time due to such unauthorized extra work and Personal Services Contract- Interfluve Inc. Page 10 CONSULTANT thereafter shall be entitled to no compensation whatsoever for the performance of such work. 18. ATTORNEY'S FEES: In case suit or action is instituted to enforce the provisions of this Agreement, the parties agree that the losing party shall pay such sum as the court may adjudge reasonable attorney fees and court costs, including attorney's fees and court costs on appeal. 19. GOVERNING LAW: The provisions of this Agreement shall be construed in accordance with the provisions of the laws of the State of Oregon. Any action or suits involving any question arising under this Agreement must be brought in the appropriate court of the State of Oregon. 20. COMPLIANCE WITH APPLICABLE LAW: CONSULTANT shall comply with all Federal, state, and local laws and ordinances applicable to the work under this Agreement, including those set forth in ORS 279.310 to 279.320. 21. CONFLICT BETWEEN TERMS: It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this Agreement and the Proposal, this Agreement shall control and nothing herein shall be considered as an acceptance of the terms of the Proposal conflicting herewith. 22. AUDIT: CONSULTANT shall maintain records to assure conformance with the terms and conditions of this Agreement, and to assure adequate performance and accurate expenditures within the contract period. CONSULTANT agrees to permit CITY, the State of Oregon, the Federal government, or their duly authorized representatives to audit all records pertaining to this Agreement to assure the accurate expenditure of funds. 23. SEVERABILITY: In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any court of competent jurisdiction, the validity of the remaining terms and provisions shall not be affected to the extent that it does not materially affect the intent of the parties when they entered into the Agreement. Personal Services Contract- Interfluve Inc. Page I I t' 24. COMPLETE AGREEMENT: This Agreement and attached exhibits constitutes the entire Agreement between the parties. No waiver, consent, modification, or change of terms of this Agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent, modification, or change if made, shall be effective only in specific instances and for the specific purpose given. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. CONSULTANT, by the signature of its authorized representative, hereby acknowledges that he/she has read this Agreement, understands it and agrees to be bound by its terms and conditions. IN WITNESS WHEREOF, CITY has caused this Agreement to be executed by its duly authorized undersigned officer and CONSULTANT has executed this Agreement on the date hereinabove first written. CITY OF TIGARD By: William A. Monahan, City Manager CONSULTANT Y Y7 a { Personal Services Contract- Interfiuve Inc. Page 12 L MCI EXHIBIT A SCOPE OF SERVICES Task 1 - Develop Evaluation Criteria Conduct a meeting with the Task Force. Prepare a statement that identifies the values and objectives to evaluate the merits of proposed alternatives. The statement should reflect the consensus of the Task Force. 1.1 - Prepare draft meeting format, agenda and materials. Submit to City for review 20 days prior to task force meeting 1. 1.2 - Develop task force briefing packet for mailing 10 days prior to meeting 1. 1.3 - Facilitate a 3-hour task force meeting. Use an Agreement Scale to resolve areas of controversy and achieve consensus. Allow dissenting opinion reports if needed. Meeting facilitation and organization will be designed to: • present project overview - need, purpose, schedule, input opportunities ® establish task force operating procedures • create values & objectives statement for alternative evaluation standards 1.4 - Provide flipchart transcriptions, facilitator's synopsis, and audio recording of meeting for City use in preparing meeting summary notes. Task 2 - Create Alternatives Conduct a second meeting with the Task Force. Present and receive comments on alternatives that will accomplish the project goals. Identify issues that arise. Present three options to provide an offline feature. 2.1 - Prepare draft meeting format, agenda and materials. Submit to City for review 20 days prior to task force meeting 2. 2.2 - Develop alternative sketches and draft criteria based upon input from meeting 1 for mailing 10 days prior to meeting 2. 2.3 - Facilitate a 3-hour task force meeting. Use an Agreement Scale to resolve areas of controversy and achieve consensus. Allow dissenting opinion reports if needed. Meeting facilitation and organization will be designed to: present and refine conceptual alternatives e recofd and discuss task force issues, concerns, and ideas on alternatives o plan neighborhood meeting to achieve task force input needs 2.4 - Provide flipchart transcriptions, facilitator's synopsis, and audio recording of meeting for City use in preparing meeting summary notes. Task 3 - Conduct a Neighborhood Meeting A neighborhood meeting will be organized by the City to present the proposed alternatives and receive comments. Summarize comments for use during evaluation of alternatives. Exhibit A Page 1 of 4 MIN= LM 3.1 - Prepare 3 plan view sketches of the three conceptual alternatives with bullet items listing the features of each alternative. 3.2 - Develop camera ready copy of a neighborhood meeting flyer (single color, 11X17 format) and provide to the City for mailing 25 days prior to the meeting date. Flyer will include a meeting announcement, meeting agenda, plan view sketch of each conceptual alternative, brief text describing each conceptual alternative and a mail- back input form. 3.3 - Develop meeting materials and visuals. 3.4 - Facilitate a 3-hour neighborhood meeting. Involve task force members in meeting presentations and discussion. Record neighborhood participants' issues, concerns, and ideas. Principle meeting topics to include: • overview presentation - need & purpose, schedule, input opportunities • task force decision making process and results presentation • evaluation criteria review • alternatives feedback 3.5- Provide flipchart transcriptions, facilitator's synopsis, and audio recording of meeting for City use in preparing meeting summary notes. Task 4 - 'valuate Alternatives by Criteria Apply each evaluation criteria to alternatives. Assess available resources provide planning level construction cost estimates for all proposals. Present to Task Force and receive comments. Modify alternatives as required. * Note: Tasks 4 & 5 are combined into one Task Force meeting. Task 5 - Select Preferred Alternative Prepare a recommendation and meet with Task Force to reach consensus on the option to be recommended to City Council. 5.1 - Prepare draft meeting format, agenda and materials. Submit to City for review 20 days prior to task force meeting 3. 5.2 - Develop conceptual design and construction cost estimates for alternatives for mailing 10 days prior to meeting 3. 5.3 - Facilitate a 3-hour task force meeting. Use an Agreement Scale to resolve areas of controversy and achieve consensus. Allow dissenting opinion reports if needed. Meeting facilitation and organization will be designed to: • evaluate alternatives • select preferred alternative • plan second neighborhood meeting f 5.4 - Provide flipchart transcriptions, facilitator's synopsis, and audio recording of a meeting for City use in preparing meeting summary notes. well Pa e2of4 Exhibit A g Task 6 - Conduct a second /Neighborhood Meeting Present the recommended alternative and receive comments. Summarize comments for presentation to Council. 6.1- Prepare preliminary design plans for recommended option including features (advantages and disadvantages), costs and benefits. 6.2 - Develop camera ready copy of a neighborhood meeting flyer (single color, 11X17) and provide to the City for mailing 25 days prior to the meeting date. Flyer will include a meeting announcement, meeting agenda, preliminary design plan, features list and a mail-back input form. 6.3 - Develop meeting materials and visuals. 6.4 - Facilitate a 3-hour neighborhood meeting. Involve task force members in meeting presentations and discussion. Record neighborhood participants' issues, concerns, and ideas. Principle meeting topics to include: • task force alternative evaluation and selection process o recommended alternative review and comment 6.5 - Provide flipchart transcriptions, facilitator's synopsis, and audio recording of meeting for City use in preparing meeting summary notes. Task Force & Neighborhood Meeting Fee Estimate Assumptions: • Consultants will provide draft and final meeting materials. • City will provide 1 review before finalizing materials. • Meeting length of no longer than 3 hours for each event. • City will provide meeting room and refreshments. • City will be responsible for copying and mailing of all meeting materials and announcements. • City will be responsible for media relations, public notices and press releases. • Consultants will provide audio recordings of task force meetings. City will provide a note-taker (if deemed necessary) and prepare summary notes of all meetings. Task 7 - Present Recommended Option to City Council Present the recommended alternative to City Council and receive comments. Revise as directed. 7.1 - Present the recommended alternative to City Council. This presentation will include handouts as well as visual displays describing the recommended option, how it addresses the project goals, its pros and cons (as applicable), and anticipated design and construction costs. 7.2 - Revise the preferred alternative as directed, assuming that revisions include minor edits and do not alter the intent of the alternative. Exhibit A Page 3 of 4 Exhibit A Engineering Design Services for Summer Lake Water Quality Project, City of Tigard Estimate for Services v.25 May 00 Inter-Fluve, Inc. HDR, Inc. Jeanne Lawson and Associates, Inc. TOTAL Peind a Pro M r. Tech Expenses sub total Princi a esi ne Expenses sub total Assoelat Pro]. Asst. Ger. Expenses sub total Est cost $120 $105 $75 $125 $65 $94 $60 $44 Phase 1 Task 1- Develop Evaluation Criteria 4 $60 $480 4 $30 $530 28 17 $180 $3,832 $4,842 Task 2 - Create Alternatives 4 4 $60 $960 4 $30 $530 18 10 $125 $2,417 $3,907 Task 3 - Conduct Neighborhood Meeting 5 6 36 $360 $4,290 6 6 $1,140 23 19 $405 $3,707 $9,137 Task 4 - Evaluate Alternatives b Criteria 2 2 $450 2 $30 $280 8 3 $60 $992 $1,722 Task 5 - Select Preferred Alternative 4 4 $60 $960- 4 $500 18 10 $105 $2,397 $3,857 Task 6 - Conduct 2nd Neighborhood Meet' 4 4 4 $110 $1,310 4 $30 $530 23 19 4 $405 $3,883 $5,723 Task 7 - Present to City Council 4 4 4 $60 $1,260 2 $0 $250 4 $20 $396 $1,906 Estimated Phase 1 Total $9,710 $3,760 $17,624 $31,094 Exhibit A Page 4 of 4 Hill !I AGENDA ITEM # FOR AGENDA OF 06/13/00 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Youth Cam Rotgry Donation PREPARED BY: Ronald D. Goodpaster DEPT HEAD OK CITY MGR OK _ ISSUE BEFORE THE COUNCIL To accept a donation of $2000 from the Breakfast Rotary Club for Youth Summer Camps. STAFF RECOMMENDATION Accept donation. INFORMATION SUMMARY Through fund raising activities, the Tigard Breakfast Rotary Club has raised funds to make this $2,000 donation to the Police Department to fund a one-week summer camp session. The session will be the week of June 26 h and will have 28 student day campers. The money will pay for food and activities for the campers. OTHER ALTERNATIVES CONSIDERED VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY These summer camps are part of the Public Safety and Schools and Education Goals. FISCAL NOTES Saves $2,000 from the Police Department budget for FY99/00. OcitywidtAsum.dot ' AGENDA ITEM # FOR AGENDA OF June 13, 2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Review Water Distribution System Master Plan PREPARED BY: Mike Miller, DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the City Council recommend to the IWB approval of the proposed Water Distribution System Master Plan and corresponding 20-year Capital Improvement Plan. STAFF RECOMMENDATION City Council direct its representative to the IWB to approve the Water Distribution System Master Plan and 20- year Capital Improvement Plan. INFORMATION SUMMARY In October 1999, Murray, Smith and Associates were awarded a contract to perform a comprehensive analysis of the Tigard Water Service Area water distribution system. Included in the analysis were the tasks of identifying system deficiencies, to determine future water distribution system supply requirements, and recommend water system facility improvements that correct existing deficiencies and that provide for future system expansion. Although the City has not made a decision on a long-term water source and supply, the plan planning and analysis did include consideration of the ultimate integration of recommended distribution system improvements with such a decision. Overall our water distribution system is in good shape. Water losses from unaccounted for water is relatively low indicating a tight water system. In the last fourteen years we have averaged seven- percent water loss. The water industry considers a level of unaccounted for water of 15 percent or more to be excessive. P-4 H Although the water system is in good shape, improvements are and will be necessary in the future to meet the H co demands of growth and system replacement and upgrades. Some of these needs are constructing reservoir storage within the 550 foot zone on Bull Mountain; new and additional.pumping capacity to refill the reservoirs on Bull Mountain; constructing, replacing and improving water mains within the distribution system to take advantage of economies of scale with street improvement projects; new water mains to increase fire flows and distribution system oversizing program to ensure that adequately sized water mains are constructed during new a development to provide for future growth. Rill= awl RIMINI Over the next twenty plus years the Water Distribution System Master Plan contains approximately $41 million dollars of improvements. The recommended improvements are flexible, meaning that we can take advantage of changes in growth patterns and source options, and that they can be completed under the City's current water system capital improvement funding program which budgets approximately $1.5 million dollars annually for water system improvements. OTHER ALTERNATIVES CONSIDERED Do not recommend approval of the 20-year Water Distribution System Capital Improvement Plan VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A FISCAL NOTES The FY 2000-01 Budget reflects the projects contained within the 20-year Water Distribution System Capital Improvement Plan. Although the number and cost of projects fluctuate from year to year, the average funding requirements are $1.5 million dollars per year. Funding source for these projects are a combination of water rates and System Development Charges (SDC's). iAcitywide`sum.dot / CITY OF, TIGARD ORE60N WATER DISTRIBUTION SYSTEM HYDRAULIC STUDY May 2000 M~4lBlwoa4lrc f nm~yPhmn'v n.m EXECUTIVE SUMMARY Purpose The purpose of this study is to perform a comprehensive analysis of Tigard's water distribution system, to identify system deficiencies, to determine future water distribution system supply requirements, and to recommend water system facility improvements that correct existing deficiencies and that provide for future system expansion. The plan planning and analysis efforts include consideration of the ultimate integration of recommended distribution system improvements with the City's long-term water source and supply decision. Compliance This study complies with water system master planning requirements established under Oregon Administrative Rules (OAR) for Public Water Systems, Chapter 333, Division 61. A copy of Division 61 is included in Appendix E of this study. Background and Study Area The Tigard water service area includes the Cities of Durham and King City, a majority of the City of Tigard and unincorporated areas u.' Washington County outside the Tigard City limits. The City provides potable water to approximately 46,144 people through approximately 14,900 residential, commercial and industrial service connections. The study area of this planning effort is the City of Tigard water service area as illustrated in Figure E-1. Also illustrated on Figure E-1 is an area within Tigard City limits presently served by the Tualatin Valley Water District. Currently, the City's primary water supply is from the City of Portland through a connection to the City of Portlanu's distribution system at the intersection of SW Greenburg Road and SW Hall Boulevard, also referred to as Bradley Corner. Tne City has supply connections with Tualatin Valley Water District and the City of Lake Oswego. The City owns and operates three groundwater wells to supplement existing water supplies during periods of increased water demand. The City also has distribution system interties with the Cities of Beaverton and Tualatin and the Lake Grove Water District. The City's water distribution system consists of five major service zones supplied by thirteen storage facilities and oight pumping stations. Two of the service zones are supplied through continuous operation pump stations. Plate 1 of Appendix A illustrates the Tigard water service area limits, supply connections, water system facilities, distribution system piping, and system interties. 99-0430.101 Page ES-1 Water Distribution System Hydraulic Study 2 • 1 I / m ARNEc / `QO / 26 / US l ~ aC i a/ ao H{` ' CANYON RD BEAVERTON Hf' ALE `Pa~\NCS N I 1 J y~ BEAM RTON I v ~y I 0~\ TUALATI o VALLEY Q ao hg44 " WATT DISTRICT ~POJ e<~ (PAE GER AREA) a ~4 Coope' TGARDWATER r ,Tri SERVICE AREA AREA W 11HUN C 4 OF TIGARD rs CITY LIIvIl'I'S OUTS E THE WATER SERVICE FERRY DLLs I TIGARD +J A", } LAKE OSWEGO KING CITY DURHAM 1 eo ' LAKE GROVE RD / TUALATIN O RD 9gV1 NYI?p (1 a 4 ~~y00 Ri ~ tiP SsE~ TUA TIN - R~-y T A' TI r DS % o m j ~ a ~ppa ~ 0o- ~ p O SHERWOOD MUREE-1 N / O 00 CITY OF TIGARD OREGON! City of Tigard Water Distribution System 3 Hydraulic Study 0 ro T~IDG~ARpD WATER SERVICE RD AREA 1VA o y1~SON MAY 2000 MbA 99-0430.101 6 Plate 1 is also a representation of the computerized distribution system hydraulic model used for system analysis efforts. Service Area The water service area is generally bounded on the northwest by SW Scholls Ferry Road, on the northeast by Highway 217, on the east by I-5, on the south by the Tualatin River, and on the west by the metropolitan area's urban growth boundary. The service area includes approximately 12.5 square miles and is entirely within Washington County. Tigard's water service area is adjacent to the City of Beaverton to the northwest, the City of Tualatin to the south and the City of Lake Oswego to the east. Tualatin Valley Water District borders the City's service area to the northeast. Supply and Transmission City of Portland Tigard's current primary water supply is from the City of Portland through a 24-inch diameter transmission main from the City of Portland's Burlingame system at Bradley Corner. The Burlingame system supplies City of Portland customers in the southwesterly portion of Portland's distribution system. The primary storage facilities serving the Burlingame system include the Burlingame Reservoirs, with overflow elevations of approximately 644 feet. The Burlingame Reservoirs are supplied from the Fulton and Carolina Pump Stations with water supplied from the City of Portland's Bull Run Watershed and/or Columbia South Shore Well Field. The City of Portland water supply is disinfected through the addition of chloramines, a combination of chlorine and ammonia. The City also adjusts the pH of its supply. From Bradley Corner water is transmitted south through 16-inch diameter piping to the intersection of SW Shady Lane and SW Greenburg Road. From this intersection water is transmitted through parallel 16-inch and 24-inch diameter piping to a connection with the Tigard's distribution system at the intersection of SW Dakota Street and SW Tiedeman Road where pressure reducing valves (PRVs) reduce water pressure to acceptable levels for the City of Tigard's 410-foot pressure zone. Water is also transmitted from this intersection through 24-inch diameter piping to the City's 10 Million Gallon (MG) Reservoir, with an overflow elevation of approximately 475 feet. The City has historically been able to draw approximately 7.9 million gallons per day (mgd) through the connection. This connection was recently modified to provide approximately 3.6 mgd of additional capacity. Tualatin Valley Water District The City of Tigard is also supplied water from the Metzger area of the Tualatin Valley Water District through a connection near the City's Baylor Street Reservoirs. The maximum hydraulic capacity of this connection is approximately 1.9 mgd. 99-0430.101 Page ES-3 Water Distribution System Hydraulic Study AA rim FTenutive gi mmarv Citv of Tieard City of Lake Oswego Tigard has a supply connection to the City of Lake Oswego through the City of Tigard's Bonita Road Pump Station located at the eastern edge of the City's service area limits, near the intersection of SW Bonita Road and I-5. The capacity of the Bonita Road Pump Station is approximately 7.7 mgd. Storage Reservoirs and Pump Stations The wafer system contains th;rteen reservoirs with a total combined storage capacity of approximately 24.5 mg. With the exception of the High Tor Reservoirs and the 10 MG Reservoir, all existing City storage facilities directly serve the 410-foot pressure zone. This system includes eight pump stations. Distribution System The water distribution system is composed of various pipe types in sizes up to 36 inches in diameter. The total length of piping in the service area is approximately 199 miles. The pipe types include cast iron, ductile iron and steel. The majority of the piping in the system is cast and ductile iron piping. Telemetry and Supervisory Control System The telemetry and supervisory control system monitors all storage reservoirs and pump stations within the City's water distribution system and provides for manual or automatic control of certain facilities and operations. The telemetry system also collects and stores system status and performance data. Water Conservation The Tigard water service area began an official water conservation effort in 1992. Since that time the program has been expanded to include a number of projects and features. Key elements of this program include: ® Participating in the Columbia Willamette Water Conservation Coalition • Residential water information, education and awareness work shops Water conservation technical assistance and incentives a Landscaping water audits Recommendations related to water conservation efforts are presented in Section 6 and at the encl of this Executive Summary. 99-0430.101 Page ES4 Water Distribution System Hydraulic Study Mau Inns Executive Summary Citv of Tigard Population Estimates Existing and estimates of future population within the water service area were developed through a review of existing City of Tigard planning data, previous water supply planning efforts and population forecast data developed by Metro for the region's water purveyors. Existing population and total number of dwelling units were developed through an analysis of City of Tigard planning data and Metro population figures for Tigard, King City and Durham. Existing Population The City of Tigard currently supplies water to approximately 46,144 people in the water service area through approximately 14,900 service connections. Table E-1 summarizes estimates of the existing population and dwelling units within each pressure zone. Table E-1 Existing Population and Dwelling Units Summary '~c re.~,sure~one ' °'f ` "F kj 3,•i i o ` ~~c~'Otiil ACr@S c x, ` 1115 r ! Yr}: ..lti*~iC :f:R~. i? ;'+`F.r~,~ ~.I.$~+M.it :.y, w.a .::t,~, lK...r ..yc;.~`P•'~~C'3 ~{x 3. Y^-Y'Psi' ~YaS i 410-Foot 5,430 11,816 25,996 550-Foot 1,280 3,079 6,773 550-Foot High Pressure 200 985 2,167 713-Foot 680 3,611 7,945 713-Foot High Pressure 320 _ 1,483 3,263 Total 7,910 20,974 46,144 Population. Forecasts and Water Demand Estimates As part of on-going regional population forecasting efforts, Metro developed population projections for all of the region's water providers in yearly increments through the year 2060. Population estimates for Tigard's water service area through the year 2050 are based on these estimates. Table E-2 presents a summary of these forecasts in ten-year increments and includes esitmated average daily and maximum daily water demands. The anticipated population at saturation development of the water service area was estimated based on a detailed review of planning data provided by the City of Tigard. 99-0430.101 Page ES-5 Water Distribution System Hydraulic Study Mav 2000 Executive Summary City of Tigard rim Table E-2 Population Forecasts aad ~7!!~~ Estimated Water Demand Summary y,~j 4., E2 'M" tia.YlCel QI o..1'-1Y Yrfi a i )w F' ,Y M"K ^z .1 a ^ F +s 3 > 'tc ; altel ~8 Il ; ~pQd $ t lr Yom, yvY} ,t 3! ..w iw. s xin+r4 -"b,.:. ♦ .,34 {t+F.i '3.'+51 OrJy'/I7~p~~` fk rea ~r~Qp9IL/ •8 4V rx"r~~a ~N Q~r~La 'fit Y li' "y ~~yy((r' fs y AverageDa a~xama>n.~ay7 ; XzsR• ~ n~' ~~sf"'~~t'.F~s"~ '°7ef'i S{~~'~,~k~+~,'%j ~~`=f+ .f,'~~F,.F '~:'~~f5~''w. if~~ X1,,.9' ' ai + 9v~TnaY3a q~el~ll g , 2000 46,144 6.00 13.84 2010 51,972 6.76 17.15 2020 54,533 7.09 18.00 2030 56,726 7.37 18.72 2040 57,877 7.52 19.10 2050 58,699 7.63 19.37 Planning and Anaylsis Criteria Planning and analysis criteria developed for the water distribution system analysis include criteria for distribution system piping, service pressures, and storage and pumping facilities. These criteria are used in the system evaluation to determine existing defeciencies, evaluate potential solutions and guide system expansion needs. Analysis Findings The analysis found that additional storage capacity is ultimately needed in all pressure zones and most immediately in the 550-foot pressure zone. Additional pumping capacity is needed for three service zones with additional capacity to the 713-foot pressure zone needed within the next 5 years. Additional distribution system piping is also required throughout the water service area. Recommended Improvements A brief discussion of recommended improvements is presented below. Reservoirs It is recommended that four new reservoirs be constructed in the water service area and two reservoirs ultimately be abandoned or replaced. The total estimated project cost for these improvements is approximately $11.9 million. Table 6-2, in section 6, presents a summary listing of these recommendations and includes project cost estimates for each proposed reservoir as well as a recommended year to begin project related efforts. 99-0430.101 Pagc ES-6 Water Distribution System Hydraulic Study Mav 2000 Executive Summary City of Tigard Pump Stations It is recommended that one new pump station be constructed and four existing stations be modified, upgraded or abandoned. The total estimated project cost of these recommended improvements is approximately $4.0 million. Distribution System Piping The analysis found that distribution system water line improvements are needed to provide improved hydraulic transmission capacity within the distribution system, provide for improved fire flow capacities and provide fbr system expansion, needs. The recommended distribution system improvements and programs are grouped in the following general categories: 1. Water line improvements needed to improve distribution system transmission capacity including improvements associated with planned roadway improvements and improvements related to specific proposed reservoir and pump station improvements. 2. Improvements related to improving fire flow capacities. 3. Pressure reducing station improvements. 4. Water main replacement program. 5. Distribution system oversizing program. The total estimated project cost of these recommended improvements and programs is approximately $24.6 million. Table E-3 presents a yearly summary of recommended improvements through fiscal year (FY) 2020/2021. Each improvement is identified by category and includes an estimated project cost. Recommendations are also developed and presented in Section 6 for the evaluation of an aquifer storage and recovery (ASR) program and a telemetry system evaluation Study Recommendations It is recommended that the following actions be taken: 1. Formally adopt this study as the Tigard Water Distribution System Hydraulic Study for the water service area. 2. Adopt the prioritized recommended system improvements described in Section 6 and specifically listed on Table E-3 as the capital improvement plan (CIP) for the water service area. 99-0430.101 Page ES-7 Water Distribution System Hydraulic Study Mav 2000 Executive Summary City of Tigard i Table E•3 City of Tigard Water Distribution System Hydraulic Study Capital Improvement Program Summary Itatt iii. Oft, Seheduhend : CoatSumrry';b flacalaYesr. a w~ >r 3er. star rF, smnx ~ ~ wS i2Q. Dk~a 3ww ~a , . Q ..:te. 6 2 7 tl18 2d1s12tl1a~~ wt ~k+ t k u . amp., auE 550-Foot Reservoir No, 1 Property Purchase 550-Foot Reservoir No.1 550FootZone) E 150,00 $ 1,400,00E 1,400,000 $ 2,950,000 550-FocfReservo6No.2 Property Purchase 550-Foot Reservoir No.2 (550-Foot Zone) $ 20,00 $ 2,000,000 2,6k3,00o $ 4,200,000 410-Fool Reservoir No. 5 410-Fool ( Reservoir S Storage Reservoir 410-Fool Zane) $ 2,40,OD E 2,40,000 Facilites Improvements 713-Fool Reservnit No,4 Zane 713-Foot Reservoir No. 4 113•Foo! .000 Reservoir Evaluation Reservoir Evaluation Program E 2,10,00 $ 2,10,00 Program S 130,00 130,00 Reservoir No. 3, A Reservoir No. 3, A Abandonment Abandonment $ 10,00 $ 10,00 Sub•Tolal E 35000 S S 130,00 S 1,400,000 $ 1,400,000 $ S $ 2,000,00 $ 2,0000 $ 10,000 $ S $ E $ $ $ $ $ § E $ 4,50000 $ 11860,00 Mentor Reservoir Site Menlor Pump Station (550-FoatZone) E 675.00 $ 675,00 New Pump Stations Transfer Pump Station Transfer Pump Station (55N713-Foof Zone $ 1.050,00E 1,050,00 High Tar Reservoir SRO $ 2'10'00 Pumping 713-Fool Zone) High Tcr PS Facilities Pump Station Pump Station No.2 Pump Station No. 2 $ 750,00 $ 750,000 Upgrades (Reservoir Sae No. 2) § 400,000 $ 40000 132nd Street Pump Station 132nd Street Pump Station Abandonment Pump Station (713-Foot Zone) 1 $ 50,00 $ 50,00 Abandonment Pump Station No. 11 Pump Station Na IAbandonment Abandonment $ 50,00 $ 50,000 Sub•Tola S - $ 675,00 $ - $ $ $ 1,050,000 $ 1,050,000 $ 50,000 $ $ $ 450,670 S $ § E S $ $ $ S § - § 750,000 $ 4D25,00 18'724'Walnut Street 24' Walnut Street Supply Main 16, Barrows SAO No. I Piping Improvements She No. 4 Piping Improvements Urban Reserves 410-Fool Zone E 681'720 $ 456,00 $ 456,00E 456,00 $ 304,DDO $ 20,00 $ 300.0001 $ 2,472,50 E 5,326,220 24' Pacific Hwy/Beef Band Supply 12' 12111, Ave $ 418,00 $ 418,000 $ 418,00 $ 513,00 $ 2,517,00 ueniw.155M 16'='550•Foot Reservoir No. I Supply IS* Canterbury Supply 16' NW Transmission 16'West Transmission Urban Reserves Improvements $ 152,00 $ 190,00 550-Fool Zone S 513,00E 513.000 $ 334,40E 380,00 $ 418,00 S 418,00 $ 76o,ooo § 3,678,40 20'l24'S50•Fooi ReservdrMO.2 Supply 18'I1 G'8' NE NETransmissbn 18'716'Soulh Transmission $ 30.001$ 228,001 $ 256,50 $ 380,00 Is 598.500 E 456,00 713-Foot Zone 12' 156h Ave S 2'299'000 12' Central/West Transmission E 111,00 $ 171,000 $ 285,000 $ 450,000 E 1,083,000 410-Fad Zane 16'E. Upgrade 12* Barrows 8' King Richar 12'93rd92nd 12" Fairhaven 8* KarerV125th $ 1,10,60 $ 228,00 $ 68,00 $ 399,00 S 421,80 $ 127,50 $ 2,353,900 Distribution 550-Foot Zone 16'132nd7135th 12'Wahu1 12' Canterbury 8'Creskshire Fire Flow System Improvements $ 304,00 $ 342,000 $ 684,00 E &5,00 S 1,415,00 Piping 713-Fool Zoro a' South a, Starview 8' Nortimst 8' Southwest 8' Southeast 8' Northwast 8 North $ 212,50 $ 42,50 $ 382,50 S 85,00 $ 255,000 $ 238,00 $ 85,00 § 1,30,50 713-HP Zone 12' 144th Ave 12' Bandrvlew 12' Bull Mt. 8' Nodhwost 8' 150th $ 142,50 $ 114,000 $ 285,000 $ 191,250 S 85,000 S 617,750 Distribution System West Bull Mountain Area Water Main Ovarsiziop Various Oversizing Projects- Locations Dependent on Future Development Patterns Improvement $ 75,000 $ 75,00 $ 75,00 $ 75,04 S 75,00 $ 75,00 $ 75,00 $ 75,000 S 75,07 $ 75,000 $ 75,00 $ 75,00 $ 75,00 $ 75,00 $ 75,00 $ 75,00$ 75,000 $ 75,00E 75,00 $ 75,00 $ 75,000 E 1,615,00 Overslzing Program Pressure Reducing 36-inch Gaarde PRV 121st PRV Facilities $ 150,00 ' Lincoln S! $ 2130,000 $ 470,00 Water Main $ 60,00 S 150,000 Replacements 16' SWBumham - $ 334,40 75,00 $ 75,00 $ 75.00 $ 75,000 t 75,00 2 75,00 $ 78,00 § 75,00 $ 75,60 $ 75,00E 75,00 $ 75,00 $ 75670 $ 75,LW E 75.000,5 75.00 $ 75,00 S 75,00 $ 75,00 $ 1.758,4C4 Sub-Total $ 1,453,120 S 436,04 E 321,000 $ 606,000 $ 606.000 E 968,00 E 682,00 $ 150,00 E 150,00 $ 568,00 $ 1,048,000 $ I,38f,LUa $ 1,432.500 E 1,149,40 $ 1,198,50 $ 2,2D4,600 S 1,701,00E 1,519,00 $ 1,592,00 r$, 1,00E 441,50 S 3,232,50 $ 24,785,170 Gt000d ASR Study ASR SIUdy Water $ 25,00E 25,00 $ 50,00 Weiss Sub•Tolal $ 25,00 S 25,00 S E $ E E $ $ $ $ S - $ $ $ $ S $ $ - $ $ S -f--50,000 Other Telemetry System Telemetry System Evaluation Telemetry System Improvements Telemetry System Improvements E 50,00 S 125,2 $ 125,000 SubTata E Ei 5000 $ 12500 E E S E - E S S $ E 12500 E f § S E S S E 006Wd., : ....r... t...... ?a' n; c 5.2,..., .t',2,00!i,000 3'ZA'b• , . ;:4~i Si2,200.DOD Sr1,150,OD0 it"''458,DOtl ~i`.1~496,00 S"1, %.DU4 4 '1432,6pQ 3,=1jt'8'4D8 S?to'(~8,E40" ,i`~;2U,C,6W i'1'~i0E~000 E .1~619~000 E 1,584,000. 1X1«001,660 47,500. $ E6,0182,50 "$40,740,1711 $ 3,014,120 $ 7,602,120 $11,370,120 516,388,120 11 $23,172,520 531,637,670 2 Year fatal 5 Year Total 7 Year Total 10 Yoar Total 15 Year Total 21 Year Tatar $ 1,507,060 $ 1,520,424 $ 1,624,303 S t,638,812 $ 1,544,835 E I,SO6,SSfi Annual Ave. Annual Ave. Annual Ave. Annual Ave. Annual Ave. Annual qve. V i+%gkM114p,)4Je ielVlpdn`LHO1MrrMim~AtlnV:W f°e, 6r 401 u1, fN10'fOD1 4 3. Develop and adopt a financing plan to implement the capital improvements recommended in this study. 4. Evaluate implementing water rate modifications and financial incentives to encourage further water conservation efforts. 5. Review and update this plan within five to seven years to accommodate changed or new conditions. 99-0430.101 page ES-9 Water Distribution System Hydraulic Study May 2000 Executive Summary City of Tigard t a~~ F'~ 'S~d MrA~a'~ r ~-!'~n~~'s~s 1 '3"Sr'•ti ~ ~Ct}iW4: r "~..Ksa'"-,y '~~'~'3a3'.i'~s •,'~+o ; b: { }r t.~-fj,W r,°~ • i s ~r a •V L,7t { Y ~ .~~tL':tt~ a3~r~ >fTn`F~.' 6~nr a ~ ~ 4~. 5,,,~v~:!~~ '2 t tp ty°Yl G t F)?i~~• i7 n {'r a t~ ,~,5t'~u a? 4A, f. 5 r ~,^i Fn kY ~ t ~ Y r~'S s}"j) .•t,M 'rr~t„9~~s' , 't ti 4.S• r ,JCyi'LfX. 1 t ; ~ < < F ~tri J ~ Jyw t ita T 1 5 i 7. * 1 ' ~i•~K"R"'Y:.f { t - - i J .5 U t K~ra ~1 1' f f,~~,Az ~o r Ord e~r4 Rr~~4~ istrib* '110"' x - i_ - -rte ~.•ftrt,: t••rjjNj "t ~ SYGCF y k LrM ~ F . I June 13, 2000 Presented by: Mike Miller Utility Manager , L } yf t~,?'K~a~S{a~' .F`"! 'S. 3''1[-Ty t ri 5;4. 1V~'[~,.:r ~y~ y~~. fii..r~ US.~ ~ 'Jti i W.4 ta:~rf "S{ {a y_ o}a Ewa The r)c wr 1 610 MSS ,Awarded ®ntrac ,°L r 4 Previous -,Studies ' •',i7g,. Bull ® Mountain Service.Area ® 1994 Water Supply Plan @ Various Distribution System Analyses ~ ~pii.rj~51 '.r..{'• J . ^f 4 ® Distribution System Analysis System Inventory ®Population Demand Estimates ® Establish Planning and Analysis Criteria j ® Develop Hydraulic Model ® System Analysis ® Determine Existing Deficiencies ® Improvement Needs for System Expansion * Recommended System Improvements ® Develop Capital Improvement Plan r ~ rar. y. t .~s~ ~,t.°~•srF. f ~.a.9 ~ 5.~ ;a r i ; w rJ-•i.- ~v•~~-,y,? i.;f=~:h ~ ! 'S ~ ~ ~ i 7 ? 14 ji `jh id .S j tPl;. k r t `4 r t l' - t y7 .C Sol r'4 - 'St: trt[y Y• J " i t r cxt ( ,h ~v1.~F - 'G r r ~ A711Y m. a, h7 cY bz ~ rcrar• , ~y r .i~} y~' l p~ ,7'~b ~ •r ~ >f ( 7 kt Yrc r s LSw.4 v}6r~* l s r 5:'JP°yn"~4, .ris++ ~r S.u t+~,..t Ya,"., 'r3 H:a. •r"a,, :`~Y` a/C'~J't., ka ?1 C^r~tg"l.:k lw'Y}, +f H 1~+,'•hf~'~. Existing S stem 'err ice/P,res.s.ur Zone. # r r:•, 4' o-Foot' ® x -4 5.50-Foot ~ ` 713-Foot o 713-Foot High Pressure (Pumg"igd Zone) ..T ® Reservoirs Storage Capacity Service Zone Reservoirs (mq) f=.~,. M i• ,.f"k, 410-Foot g 12.1 470-Foot 1 10.0 (10-mg Reservoir) 713-Foot 2.3 Total 13 24.4 ® Pump Stations Service Zone 410-Foot 2 Stations/4 Pumps 470-Foot (10-mg Reservoir) 1 Station/1 Pump 713-Foot 3 Stations/4 Pumps 713-Foot High Pressure 2 Stations/5 Pumps Canterbury Hill 1 Station12 Pumps ' ♦ 1' r b r Y ! , 1 r . r t J~ a + J a, c ~ }•d ! t.•.w'Y w r .It n r 4 tf a~,7' t~' ~ } a. - A w s`F 'tr+ • a r}»T' H . r` r +CY J , c;r~` 9 S 'l J . ~ , r~ i *t r3 s f 7 ~y,~vM { r; r r r {I i ~~Yt4 n f t° 7 e et' s9`' k, 1t L vs LF t • a. r r ~+s r i+k 7 a^:F cjk Y'r~" ,Yr{ 7{;2 k~ o C t `Tk 4 r <O"!, ~F1~~~1r{(• ~i~ ip ~ c7~Y 1 r~~T7'!'~y„v.'Y-r.~ .p'S c~~:~~.~Y~ .ti•.i:J• ;.r- ..»:~6tR. Mft E%XIStiIw%IQ--a to r:.. z i 6r• L r v ~a. T~ yt ti r w r e c. ~ a r~a~'.f nC r r -!S ~ t: Y~ l'•;."`t+ ~ - a rt~ ~Y tlr zxrtji Pressure Redu'cangrS'U1 ati~ns Distribution Systern. Pipi`n Estimated Length T Pipe Diameter (iVliles) 4 4-inch or Less 4 _=t'a 6-inch 62 8-inch 65 10-inch 2 12-inch 49 Y- - 16-inch 9 24-inch 7 36-inch 1 I Total 199 miles i i • - I C n'x r. ,!s ~ q w i 5 r.' a>-~r ~l'i},~f~.~ I r r d,~r r > r Ic • ~ ~ ix 1 N d ~ v t x h a r p~ r s i~r ~ C~4a ~ ~ i, ~i•`~`.x+1 t~FKrrt :;.r. :i.. ~ = r .Y• 4 s. .r f tf .cam. „~~{.`!y,'t A Population and Water Demands S' r J ~t~( 1 .f" iii A• SX '1V.Tj~4 _ u Y . . ) I ~J r~~, r'SH~~r[rµ~~A`b 4.~~ S: y tom(, ® opulation. ~S.uM."M ry Year -Population i 2000 46,144 2010 51,972 2020 54, 533 r y 2030 56,726 2040 57,877 2050 58,699 f--'~f nor • `l,;• 2060 59,551 Saturation 79,876 j Urban Reserves 5,271 Totaf 85,147 elsr. ~ a ' z , F~ s zri IUr rl~..+a~"-~h>agt. &'I fit T r X~ . ' f tl C ! 'F aC-.y, i r , \ ~yf+=~i G ~i"~ .•w a>tr+,r t d`ir i, a4 i• tti C )rYE+. r ~`v i ' ` r k ''1+ ' > fir{"`.; 7. . z yr~r Pi SI~`yw'wG°Tti,7v'pyV„"^ a -~.ik „`♦~♦a,,ti~ 'f.~.~'1~~t'pT~ q,""""`"~ttttr~~+ ' }r.~ r{ r.~a r t'ri ~t~ I ) r tic 4r i'.~7L ~'F~' RyA~, s _ Y: 1(el'1 lT,i'L.JI+I.'`.7I t7 'tc r.r. y r. v .Y; 1 t. Y~ j. 1 Population and Water Dewl%l,%Iands 1q (/.rte.. i^) 5 .~~1+g 4. Y ~J/~\~bt&~ bm_'/^~ Ar,d Surh r~~.6 /\~~~~r, ;aY4 N1 9 t Jla Service Zone Population Average Day Max D . Demand Demana 490-Foot Zone 25,996 3.38. 7`80 ; . 550-Foot Gravity Zone 8,940 9.16 268 - 793-Foot Gravity Zone 7,945 9.03 2.38- ' 713-Foot HP Zone 3,263 0.42 0.98 r Total 46,144 6.00 93.84 yam- r =Y : ® Water Demand Summary - Saturation Service Zone Population Average Day Max Day Demand Demand m d m d 410-Foot Zone 48,985 6.37 16.17 i 550-Foot Gravity Zone 22,541 2.93 7.44 713-Foot Gravity Zone 9,630 1.25 3.18 ' i 713-Foot HP Zone 3,991 0.52 1.32 Total 85,147 11.07 28.11 R 1. ' ni V j r~ 4 r f+ y~r it r it `5 ei 7 r ~ h.t t AM 11V V --I tiY.z o v Fin In s ifs needs _ . j.:a ® Storage ® 550-Foot Service Zone ® Pumping deeds 550-Foot Service Zone ®713-Foot Service Zone ®7 0 MG Reservoir ~o Distribution System e Hydraulic Capacity ® Fire Flow Needs e System Expansion H 1 - 1k 1 C .~y J.1.}gyp N' ' I rL i J t. r j i, _ ~rL A'fF T L tL {~•'Ll~ t~~'r~ ,wt f~.~ - • . ~ 7av T;^t~z~_ ~ t.,S , r4t) 1,+} ) } 5. v 1 ~^~T4. i. ' _ i•- x~fr °r ~ ~i a~''''' ~S ~'`'te} Jet t a.- ' 4'.' s }+4s L~.Fi n r~ i YJ t S~ } ..c r it ` <rfi "F>Try ♦VJ K ~~1 .T~ ~~r fl ~'~.~Jet )ray Recommendations xt r. Recom ended.VoluineJ Service Zone rib ;lVumber.of y R . 550-Foot 50 mg - 2 reservoirs " 713-Foot (beyond 2021) 0:8=mg - 1 Reservoir v a~ 410-Foot (beyond 2021) 1:0 mg -1 Reservoir r ® Pumping yy ~~3 X5.4 't Y .r. «r L~ar., ) Service Zone = -N 550-Foot 2 New Stations 713-Foot (beyond 2021) 1 Consolidated Station zr~ ` 470-Foot Expanded Station Capacity ~44V Y• Distribution System improvements 410-Foot Service Zone i 550-Foot Service Zone 713-Foot Service Zone ? ® Other e Property Acquisition ® Aquifer Storage and Recovery (ASR) e Infrastructure Project Coordination e • .r~+~,?~J r ,r-~~`,~~7.TC J .cS,l.a. r J7fy s FKi,¢~'fr,~.Tm3 '~7y t r d? t~~~oJ ~ t u7~ 4Jr ~ ~ F : dt XM ~7y S *1~ ~ tj~ t'l~F~"*e.YYi~, h~."'~ •i a s'' ~ c, ~iti~;.., c~, i..~.`=' za' ~ 1.'. "y xti..- T` ti'-;.F .t _ Jy~.s:~~.t,;.~~,j~a r ee erode rome%ct : 7".FR. ;•"117:::1. vta <w Recommended FY 2000/2001 r'r®jec s tfi Item Project Cost r.. . Property Acquisition $350 000 s:f SW Walnut Street Gaarde $305,520 550-Foot Reservoir Supply Main $152, 000 .:..y: ; SW Walnut Street and 121st $376,200 SW Burnham Street Main $319,200 1 ASR Study with Beaverton $25.1000 SW Gaarde Street PRV $150,000 Total $1,6770920 ~ s h 5 } ra I 't . •re e(hi e h rH TFiyc. D- A t e i~ t rte .y. L L h~ Sh~..F <rt .k'fri:°Y`,~~,-,''a» Y-i rl'y+47Li`i lL°`• .I ,5. Y •'Y`~. . ~ h ~ n ti .4 Y t r X ~',,r 3 • i ..l +'!d~~ . t:. r:~... ti. u rn rmi ary t~ }y ~ r• ',r''•+~, • ~ r iiv"t~~iy ~ i+"i'a',1 W{i~~t 4 6 ri ® Corrprehensove* 'Plan Flexible _Zi * Long Terra Vision of `Distri.buti-on Sys' F~ + Provides for Expanding Servibe Needs ® Ready to Integrate with Long-Term! Water Supply ® identifies Capital Needs vision ® Council Action i i I i i INN AGENDA ITEM # FOR AGENDA OF June 13, 2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUEIAGENDA TITLE Bid Award for Three year Sweeping Contract PREPARED BY: Howard Gregory DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL The issue before the Local Contract Review Board is to award bid on the street sweeping contract, to the lowest responsible bidder, Great Western Sweeping, Inc. for a three year sweeping contract for $118,497 per year. STAFF RECOMMENDATION Staff recommends that the LCRD award the Street Sweeping contract to Great Western Sweeping, Inc. for the period of three years at a cost of $118,497 per year. INFORMATION SUMMARY The request for bids was advertised on April 17, 2000, with bid closing May 2, 2000. There were two bids submitted for this advertisement as follows: • Great Western Sweeping, Inc $118,497.00 per year o Asphalt Services of Oregon $143,568.12 per year After investigation of both companies and evaluation of information received from DEQ and USA, both bidders meet DEQ and USA requirements and DEQ has no record of complaints or fines against either company. Great Western Sweeping, Inc. meets all specifications and has the current sweeping contract for the City of Tigard since 1991. Our experience with Great Western Sweeping, Inc. has been positive and we have very few complaints regarding service. Asphalt Services of Oregon's bid was $25,071.12 higher than Great Western Sweeping, Inc. with the majority of the additional cost due to the disposal cost of the sweeping material. Great Western Sweeping, Inc. screens the material removing the non-organic material from the dirt and rock therefore cutting the amount that needs to be transported to the landfill. Asphalt Services does not have this capability and must haul all material to a landfill, consequently increasing the cost. OTHER ALTERNATIVES CONSIDERED Reject all bids and re-advertise for new bids. VISION TASK FORCE GOAL AND ACTION COMMIT'1?EE STRATEGY ^ Accommodate growth while protecting the character and livability of new and established areas. FISCAL NOTES Funds have been added to the streets contractual service budget to cover the $118,497 for 2000-2001 06tywid6sum.dot MEMORANDUM TO: City Council FROM: Howard Gregory RE: Sweeping Contract Questions and Concerns DATE: May 19, 2000 This letter is in response to the questions and concerns that have come up concerning the sweeping contract. We are investigating the two companies that submitted bids on the sweeping contract, Great Western Sweeping Inc. and Asphalt Services of Oregon. I have requested that both companies supply me with documents showing how they handle sweeping material now and how they would handle the City of Tigard's if they were to be awarded the contract. I visited both facilities and foi;nd that they each handle the material in different ways. Asphalt Services of Oregon does not recycle any of the material they sweep up. They dump from the sweepers directly into dumpsters and haul everything to a dumpsite. Great Western dumps into dumpsters and haul it to their shop where they dump onto an impervious surface so the water can drain into an oil water separator and then into a USA sewer line. Then they screen the material to remove the inorganic (i.e. plastic, paper, metal, Styrofoam, and glass) material. The inorganic material except for the dirt and rock is hauled to Metro and the dirt and rock is used as fill. The disposal documentation I have requested would back up these claims as to how the material is handled. I have spoken with Kristen who handles the permits for Hillsboro Landfill. She said that when a company applies for a permit to dump sweeping material, they (Hillsboro Landfill) test the first load and if it passes they issue a permit, which is good for two years. They assume that all loads from an area will be about the same. If the material is screened, the trash is not tested at either Hillsboro or the Metro Transfer site. However the rock and dirt must still be tested before it can be used. I have also spoken with Steve Keenan who is in charge of sweeping for Unified Sewerage Agency. He informed me that by DEQ standards that when sweeping material is screened and tested it could be used for fill. I have been in contact with Dave Kunz at DEQ and he gave me the following information: 1. Test the first several loads to establish a baseline and then periodically thereafter. 2. Temporary storage in dumpsters does not need to be covered. 3. Fill can be used anywhere as long as it classed as clean fill. The testing would give that information. If it tests as contaminated, it must go to a DEQ landfill. I have also asked DEQ for the following information: 1. Does either company have any complaints or fines listed against them? 2. If material is tested and then sets for sometime, does it need to be retested if it is to be used for fill (at the time of using it). I will be submitting a follow up letter on Friday, May 29, 2000, with answers to the rest of the questions that have been asked. I:\ADM\CATHY\COUNCIL\SWEEPING CONTRACT LTR.DOC MEMORANDUM TO: City Council FROM: Howard Gregory RE: Sweeping Contract Questions and Concerns DATE: May 26, 2000 This is the follow up to my letter of May 19, 2000 regarding questions and concerns of the pending sweeping contract. I have investigated the two companies that submitted bids for the sweeping contract. I have found that the two companies handle the sweeping material by different methods and they are both in compliance with DEQ and USA requirements. Asphalt Services of Oregon hauls all of their debris to a DEQ approved landfill. Great Western Sweeping Inc. hauls to their yard and screens out the inorganic material (i.e. plastic, paper, metal, Styrofoam, and glass) which is then transported to a land fill. Consequently reducing the amount of debris that needs to be transported to the landfill. I have requested documentation from both companies to show where they hauled their sweeping material in the last year. Great Western provided invoices and statements from Metro, Grimm's Fuel Company, Oregon Bark, and Northfork Excavating Inc, showing they have received materials from Great Western. They also submitted an analysis report from Harvey Jacky of Columbia Analytical Services indicating the screened material is acceptable as fill. The only information provided from Asphalt Services is a list of the following four disposal sites. • Pavement Maintenance - Screening, Disposal • Pacific Land Clearing - Fill Material, Leaf Debris • Devoes Bark and More - Screening, Recycle (Leaf Debris) • City of West Linn Leaf Recycling - Leaf debris Disposal I received nothing to indicate when or how much debris they have hauled to these sites. I have been in contact with DEQ and they do not show any complaints or fines 11-1sied against either company. Ill a AGENDA ITEM No. 8 [date: June 13, 2000 Y ® Please sign on the following page(s) if you wish to testify before City Council on: LI SARI CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES Due to Time Constraints City Council May Impose A Time Limit on Testimony I:\ADM\GREER\CCSIGNUP\PH TESTMNY UPDATED 6-13.DOC AGENDA ITEM No. 8 PLEASE PRINT Pro onent - S eakin In Favor O onent - S eakin A ainst Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM # U FOR AGENDA OF June 13, 2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION CERTIFYING THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES PREPARED BY: Craig Prosser DEPT HEAD OK_ CITY MGR OK _ ISSUE BEFORE THE COUNCIL Shall the City Council approve a resolution certifying that it provides certain services making it eligible to receive state shared revenues? STAFF RECOMMENDATION Staff recommends the approval of the attached resolution. INFORMATION SUMMARY The City has estimated the receipt of the following state shared revenues in FY 2000-01: Cigarette Tax $ 93,043 Liquor Tax $ 302,002 State Gas Tax $1,726,129 The state requires the City to certify its eligibility to receive these revenues by stating that it provides more than four of the services listed in ORS 221.760. The City does provide a sufficient number of required services and is therefore eligible for these revenues. Approval of the attached resolution will meet the state requirement of certification. OTHER ALTERNATIVES CONSIDERED Not accept the revenues from the State of Oregon. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Acceptance of these revenues will assist in funding City goals and strategies. FISCAL NOTES Approval of the ordinance and resolution would secure $395,045 of revenue for the General Fund and $1,726,129 for the State Gas Tax Fund. AGENDA ITEM Noe 9 Date: June 13, 2000 TESTIMONY SIGN-UI- SHEET Please sign on the following page(s) if you wish to testify before City Council PUBLIC HEARING DECLARING THE CITY`S ELECTION TO RECEDE STATE REVENUES Due to Time Constraints City Council May Impose A Time Limit on Testimony =~j kkADWGREEMCSIGNUMPH TESTMNY UPDATED 6-13.DOC AGENDA ITEM No. 9 PLEASE PRINT Proponent - S eakin In Favor O onent - S eakin A ainst Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. IL r AGENDA ITEM # FOR AGENDA OF r 3 t:) U CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES PREPARED BY: Craig Prosser DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the City Council approve an Ordinance declaring the City's election to receive state revenue sharing revenues? STAFF RECOMMENDATION Staff recommends the approval of the attached ordinance. INFORMATION SUMMARY The City has estimated the receipt of $205,800 of state revenue sharing in the 2000/01 budget. Such funds are available from the state for those cities that meet the requirements. The requirements include a public hearing before the budget committee and a public hearing before the City Council. The hearing before the budget committee was held May 15, 2000. Approval of the attached ordinance will meet the state requirement for the City's election to receive these revenues. OTHER ALTERNATIVES CONSIDERED Not accept the revenues from the State of Oregon. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Acceptance of these revenues will assist in funding City goals and strategies. FISCAL NOTES Approval of the ordinance and resolution would secure $205,800 of revenue for the General Fund. AGENDA ITEM No. 10 Date: June 13, 2000 TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council PUBLIC HEARING ADOPTING THE BUDGET, BAKING APPROPRIATIONS, DECLARING THE VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2000-2001 Due to Time Constraints City Council May Impose A Time Limit can Testimony I:1ADWGREERICCSIGNUP\PH TESTMNY UPDATED 6-13.DOC AGENDA ITEM No. 10 PLEASE PRINT Proponent - S eakin in Favor O onent - S eakin A ainst Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. IN, lv /.3 DO July 11, 2000 Note to Attach to Resolution No. 00-31: Resolution No. 00-31 was approved by a unanimous vote of City Council on June 13, 2000; this resolution was prepared for 2000-01 City of Tigard Budget adoption. Later at the June 13 meeting the Capital Improvement Program (CIP) was considered by the City Council and was not approved. The CIP was included as part of Resolution No. 00-31; therefore, City Attorney Tim Ramis advised the City Recorder that Resolution No. 00-31 should not be signed. A second hearing for the Budget was advertised and conducted on June 27. At that time, Resolution No. 00-32 was adopted by a majority vote of City Council, which approved the 2000-01 City of Tigard Budget. By: - tic Catherine Wheatley, City Re order 1AADM\CATHMOUNCIURESOLUTION 00-31.DOC CITY OF TIGARD, OREGONe RESOLUTION NO. 00- 0~ - 3Z RESOLUTION OF THE CITY OF TIGARD ADOPTING THE BUDGET, MAKING APPROPRIATIONS, DECLARING THE VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2000-01. WHEREAS, the budget for the City of Tigard for the year beginning July 1, 2000 was duly approved and recommended to the City Council by the regularly constituted Budget Committee at its meeting on May 15, 2000, after proceedings in accordance with Chapter 294, Oregon Revised Statues; and WHEREAS, a summary of the budget document as required by Chapter 294.416 was duly published in the Tigard Times, a newspaper of general circulation in the city in accordance with Chapter 294.421; and WHEREAS, a hearing by the Tigard City Council on the budget document, as approved by the budget committee, was duly called and held on June 13, 2000, where all interested persons were afforded an opportunity to appear and be heard with respect to the budget; and WHEREAS, it is necessary to amend the budget approved by the Budget Committee on May 15, 2000, reducing expenditures by $101,909 and reducing authorized positions by 1.5 FTE to implement a reorganization of the Community Development Department, NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: Section 1: The Council adopts the budget for FY 2000-01 in the total amount of $46,466,332. Section 2: The appropriations for the fiscal year beginning July 1, 2000 are established as shown in the attached Exhibit A. Section 3: The City of Tigard City Council hereby levies property taxes for the General Fund at the City's permanent rate of $2.5131 per thousand dollars of assessed value. The City Council also hereby levies $286,606 for general obligation debt service. These taxes are hereby levied upon all taxable property within the district as of July 1, 2000. The following allocation and categorization subject to the limits of section I lb, Article XI of the Oregon Constitution constitute the above aggregate levy: Rim Subject to General Excluded from Government Limitation the Limitation General Property Tax Rate/$1,000 $2.5131 $0 G/O Debt service Levy 0 $286.606 Category Total $2.5131 $286,606 PASSED: This day of , 2000. Mayor -City of Tigard ATTEST: City Recorder - City of Tigard City of Tigard, Oregon Resolution No. 00m Exhibit A Schedule of Appropriations Budget Committee Council Fund Program Proposed Changes Approved Changes Adopted General Fund Community Services 9,425,091 80,292 9,505,383 0 9,505,383 Public Works 726,703 586 727,289 0 727,289 Development Services 1,866,751 7,204 1,873,955 11,000 1,884,955 Policy and Administration 2,243,376 4,643 2,248,019 0 2,248,019 Non Departmental 27,846 0 27,846 0 27,846 Transfer 560,000 65,000 625,000 0 625,000 Capital Projects 144,500 150,000 294,500 0 294,500 Contingency 750,000 8,490 758,490 0 758,490 Total Fund $15,744,267 $316,215 $16,060,482 $11,000 $16,071,482 Building Fund Public Works 25,880 8 25,888 0 25,888 Development Services 669,492 1,388 670,880 (56,802) 614,078 Policy and Administration 202,598 483 203,081 0 203,081 Non Departmental 2,088 0 2,088 0 2,088 Contingency 50,000 0 50,000 0 50,000 Total Fund $950,058 $1,879 $951,937 ($56,802) $895,135 Electrical Inspection Fund Public Works 1,048 0 1,048 0 1,048 Development Services 163,929 1,334 165,263 (13,234) 152,029 Policy and Administration 46,669 111 46,780 0 46,780 Non Departmental 700 0 700 0 700 Contingency 30,000 0 30,000 0 30,000 Total Fund $242,346 $1,445 $243,791 ($13,234) $230,557 Urban Services Fund Public Works 202,317 3,203 205,520 0 205,520 Development Services 341,117 2,160 343,277 (29,585) 313,692 Policy and Administration 76,296 168 76,464 0 76,464 Non Departmental 1,643 0 1,643 0 1,643 Capital Projects 112,000 0 112,000 0 112,000 Contingency 50,000 0 50,000 0 50,000 Total Fund $783,373 $5,531 $788,904 ($29,585) $759,319 Sanitary Sewer Fund Public Works 659,056 4,155 663,211 0 663,211 Development Services 77,136 0 77,136 (5,436) 71,700 Policy and Administration 131,525 228 131,753 0 131,753 Non Departmental 4,664 0 4,664 0 4,664 Capital Projects 1,290,000 0 1,290,000 0 1,290,000 Contingency 335,000 0 335,000 0 335,000 Total Fund $2,497,381 $4,383 $2,501,764 ($5,436) $2,496,328 Resolution 00- Exhibit A Page 1 of 4 City of Tigard, ilrcgon Resolution No. 00- Exhibit A Schedule of Appropriations Budget Committee Council Fund Program Proposed Changes Approved Changes Adopted Storm Sewer Fund Public Works 769,412 5,913 775,325 0 775,325 Development Services 71,675 0 71,675 (3,020) 68,655 Policy and Administration 146,735 240 146,975 0 146,975 Non Departmental 4,664 0 4,664 0 4,664 Capital Projects 330,000 89,000 419,000 0 419,000 Contingency 200,000 0 200,000 0 200,000 Total Fund $1,522,486 $95,153 $1,617,639 ($3,020) $1,614,619 Water Fund Public Works 4,523,665 9,214 4,532,879 0 4,532,879 Policy and Administration 586,298 879 587,177 0 587,177 Non Departmental 4,664 0 4,664 0 4,664 Capital Projects 1,255,000 0 1,255,000 0 1,255,000 Contingency 800,000 0 800,000 0 800,000 Total Fund $7,169,627 $10,093 $7,179,720 $0 $7,179,720 Criminal Forfeiture Fund Community Services 20,000 0 20,000 0 20,000 Contingency 3,000 0 3,000 0 3,000 Total Fund $23,000 $0 $23,000 $0 $23,000 State Gas Tax Fund Public Works 749,926 12,747 762,673 0 762,673 Development Services 487,431 762 488,193 0 488,193 Policy and Administration 190,198 279 190,477 0 190,477 Non Departmental 3,731 0 3,731 0 3,731 Capital Projects 332,000 182,000 514,000 0 514,000 Contingency 200,000 (50,000) 150,000 0 150,000 Total Fund $1,963,286 $145,788 $2,109,074 $0 $2,109,074 County Gas Tax Fund Public Works 159,761 3,027 162,788 0 162,788 Policy and Administration 2,897 0 2,897 0 2,897 Contingency 23,000 0 23,000 0 23,000 Total Fund $185,658 $3,027 $188,685 $0 $188,685 Traffic Impact Fee Fund i Development Services 77,053 0 77,053 (1,691) 75,362 Policy and Administration 17,705 42 17,747 0 17,747 Capital Projects 3,346,500 (791,500) 2,555,000 0 2,555,000 i Contingency 200,000 130,000 330,000 0 330,000 j Total Fund $3,641,258 ($661,458) $2,979,800 ($1,691) $2,978,109 TIF - Urban Services Fund 3 Development Services 33,929 0 33,929 (725) 33,204 i Policy and Administration 7,860 20 7,880 0 7,880 Contingency 6,250 0 6,250 0 6,250 Total Fund $48,039 $20 $48,059 ($725) $47,334 Resolution 00 Exhibit A Page 2 of 4 City of Tigard, Oregon Resolution No. 00- Exhibit A Schedule of Appropriations Budget Committee Council Fund Program Proposed Changes Approved Changes Adopted Parks SDC Fund Development Services 3,659 0 3,659 (1,619) 2,040 Policy and Administration 82 0 82 0 82 Capital Projects 860,000 385,899 1,245,899 0 1,245,899 Contingency 0 167,231 167,231 0 167,231 Total Fund $863,741 $553,130 $1,416,871 ($1,619) $1,415,252 Underground Utility Fund Capital Projects 0 170,000 170,000 0 170,000 Contingency 0 20,000 20,000 0 20,000 Total Fund $0 $190,000 $190,000 $0 $190,000 Water Quality/Quantity Fund Development Services 1,802 0 1,802 (797) 1,005 Policy and Administration 41 0 41 0 41 Capital Projects 710,000 10,000 720,000 0 720,000 Contingency 115,000 0 115,000 0 115,000 Total Fund $826,843 $10,000 $836,843 ($797) $836,046 Water SDC Fund Capital Projects 840,000 0 840,000 0 840,000 Total Fund $840,000 $0 $840,000 $0 $840,000 G/O Bond Debt Fund Debt Service 257,000 0 257,000 0 257,000 Transfer 31,500 0 31,500 0 31,500 Total Fund $288,500 $0 $288,500 $0 $288,500 Bancroft Bond Debt Service Fund Debt Service 3,874,082 0 3,874,082 0 3,874,082 Total Fund $3,874,082 $0 $3,874,082 $0 $3,874,082 Metro Greenspaces Fund Capital Projects 327,000 (121,169) 205,811 0 205,811 Contingency 35,000 35,000 0 35,000 Total Fund $327,000 ($86,189) $240,811 $0 $240,811 Facility Fund Capital Projects 200,000 0 200,000 0 200,000 Contingency 30,000 0 30,000 0 30,000 Total Fund $230,000 $0 $230,000 $0 $230,000 Workers Compensation Fund Total Fund $0 $0 $0 $0 $0 Tree Replacement Fund Community Services 12,657 106 12,763 0 12,763 Capital Projects 0 37,000 37,000 0 37,000 Contingency 1,700 0 1,700 0 1,700 Total Fund $14,357 $37,106 $51,463 $0 $51,463 Resolution 00- Exhibit A Page 3 of 4 City of Tigard, Oregon Resolution No. 00- Exhibit A Schedule of Appropriations Budget Committee Council Fund Program Proposed Changes Approved Changes Adopted Dartmouth LID Fund Capital Projects 12,753 0 12,753 0 12,753 Total Fund $12,753 $0 $12,753 $0 $12,753 Water CIP Fund Capital Projects 3,500,000 0 3,500,000 0 3,500,000 Contingency 100,000 0 100,000 0 100,000 Total Fund $3,600,000 $0 $3,600,000 $0 $3,600,000 Park Levy Improvement Fund Transfer 0 120,000 120,000 0 120,000 Capital Projects 225,518 (120,000) 105,518 0 105,518 Total Fund $225,518 $0 $225,518 $0 $225,518 69th Ave. LID Fund Capital Projects 68,545 0 68,545 0 68,545 Total Fund $68,545 $0 $68,545 $0 $68,545 Total Appropriations $45,942,118 $626,123 $46,568,241 ($101,909) $46,466,332 j i i 1 i f I I Resolution 00-, Exhibit A Page 4 of 4 amp t AGENDA ITEM # ( V FOR AGENDA OF June 13, 2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE: RESOLUTION OF THE CITY OF TIGARD ADOPTING THE BUDGET, MAKING APPROPRIATIONS, DECLARING THE VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2000-01. PREPARED BY: Craig Prosser DEPT HEAD OK CITY MGR. OK ISSUE BEFORE THE COUNCIL Oregon Local Budget Law requires that a budget for the following fiscal year be adopted by the City Council prior to July 1, after approval by the Budget Committee and after a public hearing has been held before the City Council. STAFF RECOMMENDATION Staff recommends adoption of the FY 2000-01 Budget with one amendment explained below. INFORMATION SUMMARY The Tigard Budget Committee (comprised of the City Council plus five citizens) held three meetings on the City Manager's Proposed FY 2000-01 Budget in May 2000. On May 15, the Budget Committee approved the Proposed Budget with amendments and forwarded the Budget to the City Council for adoption. Oregon Local Budget Law gives the governing body of the jurisdiction authority to make certain changes in the Approved Budget prior to Adoption. The City Council may adjust resources or expenditures up or down as long as the increase in a fund does not exceed 10% of the fund total. During the Budget Committee hearings, Community Development Director Jim Hendryx told the committee that staff was preparing a reorganization of the Community Development Department to improve services and reduce costs. He indicated that it was too early to present this information to the Budget Committee, but that he hoped to incorporate this reorganization into the Adopted FY 2000-01 Budget. The reorganization of the Community Development Department has been completed, and the attached Resolution and Schedule of Appropriations reflect the changes resulting form this reorganization. These changes reduce the overall size of the Approved Budget by $101,909 and 2.5 positions. By adopting this resolution, Council will be amending the Approved Budget by that amount. Finally, the Proposed and Approved Budgets included a category called "Project Reserves". This category is new to the Budget in FY 2000-01. This category includes $125,000 in the General Fund for future computer system replacements and $925,000 in the Facility Fund for future new library construction. It was intended that these reserves not be appropriated in FY 2000-01, but rather designated as a separate category within the Ending Fund .I Balance, where they will be held for the future need. These reserves, therefore, do not appear in the Schedule of Appropriations. With these adjustments, the total FY 2000-01 City of Tigard Budget will be $46,466,332, down from $50,176,950 in FY 1999-00. OTHER ALTERNATIVES CONSIDERED 1. Adopt the FY 2000-01 Budget with amendments as shown in the attached resolution. 2. Adopt the FY 2000-01 Budget as approved by the Budget Committee. Because of the recent reorganization of the Community Development Department, this would overstate the required appropriations. 3. Adopt additional amendments to the Approved FY 2000-01 Budget, making sure that Funds do not increase by more than 10%. Note: By Oregon law, the FY 2000-01 Budget must be adopted by the City Council prior to July 1, 2000. VISION TASK FORCE GOAL AND ACTION CONMTTEE STRATEGY The Proposed Budget reflects the Vision Task Force Goals. FISCAL NOTES The Budget Committee-Approved Budget includes total appropriations of $46,568,241. With the amendment to incorporate the Community Development Department reorganization, total appropriations will be $46,466,332. The resolution also levies general property taxes at the City's permanent rate of $2.5132 per thousand and levies general obligation debt service property taxes in the amount of $286,606. i i i i 3 a Agenda Item No. Meeting of to-13-00 MEMORANDUM ^ 1, CITY OF TIGARD, OREGON TO: Mayor and City Council FROM: Bill Monahan DATE: June 6, 2000 SUBJECT: Good Neighbor Center Attached is a letter from Pat Biggs, Chair of the East Washington County Shelter Partnership Council doing business as the Good Neighbor Center. Pat's letter advises that the Good Neighbor Center is facing a shortfall of about $100,000 for the coming fiscal year. The City has included within its proposed budget for fiscal year 2000/2001 funding totaling $15,000 to fund the operations of the Center. The Good Neighbor Center is asking its "city partners" to increase their commitments. Washington County is being asked to provide funding in the amount of $100,000. Tigard is being asked to increase its commitment from $15,000 to $20,000. As the attached budget for the Good Neighbor Center shows, besides Tigard, the cities of Beaverton, Lake Oswego and Tualatin are expected to provide funding in the next fiscal year. It is not clear from the budget whether Sherwood, Wilsonville, Durham and King City have responded to requests for funding. Council may wish to consider increasing its contribution to the Good Neighbor Center, or a decision could be deferred until later once additional information is available regarding the Center's success in obtaining funding from Washington County and other jurisdictions. c: Craig Prosser 1: \A D M\G R E E R\ M E M O S\0 00 808 W A M. D O C RECEIVED C.O.T. Good /Neighbor May 31, 2000 Center JUN 2 2000 Administration Jim Nicoli, Mayor 11130 SW Greenburg Rd. 131City25 5 SW Tigard Hall Blvd. Tigard, Oregon 97223 (503)443-6084 Tigard, Oregon 97223 Fax (503)443-3745 Re: Good Neighbor Center Dear Jim: On behalf of the Board, the staff and the residents of the Good Neighbor Center, I want to thank the City of Tigard for the commitment of $15,000 to help fund the operations of the Center for the coming year. Will that money be available on July 1? At the same time we need to tell you that we are facing a shortfall of about $100,000 for the coming year. In order to give you as complete a picture of the shelter as possible, I want to share some history and some statistics with you. In November, 1999, we had a "Day to Care and Share" which was a campaign aimed at churches throughout ago the east Washington County, west Clackamas County area. We have raised INA over $39,000 from churches. Our "Quarters for Quarters" campaign which is currently running in the schools in the Tigard-Tualatin District has brought in about $7,500. It has done well and we plan to do these campaigns again in the coming year. We hope to expand them to reach children in other school districts within the area the Good Neighbor Center serves. We will continue to ask for money from individuals through the newsletter. In the past year we have raised $30,000 from individuals and corporations. At the same time we have spent virtually nothing on fund-raising. The costs have been covered by sponsors. We average about 800 hours a month donated by volunteers as meal providers, overnight hosts, shelter monitors and clerical help which is equivalent to an additional 5.23 FTE. We buy almost no food. Food is donated by generous community members providing an additional worth of about $65,700. This is a tremendous volunteer and financial commitment from our communities. Our fund-raising efforts will continue. The volunteer commitment from the community will continue. We received $43,500 from our city partners last year and have $37,000 in commitments from Tigard, Beaverton, Tualatin and Lake Oswego. We are asking all of our communities if it is possible to help us even more. We also are asking Washington County to underwrite this effort in the amount of $100,000. 1 am enclosing a budget so you can see where the money is going. Can the City of Tigard raise its commitment to $20,000 to help meet this projected shortfall in our budget? Thank you for your consideration of the needs of the residents of the Good Neighbor Center. Homelessness is not something any of us would like to face. The least we can do is help those who need it the most. Si rely, at Biggs, Chair E. Washington Co. Shelter Partnership Council dba Good Neighbor Center East Washington .County Shelter Partnership Council, IDEA Good Neighbor Center Budget Budget Percent of Revenue FY 1999400 - FY 2110"1 Total Budget Balance Forward-CAO $ $ 40,000 *RR 15.09% Balance Forward-West Coast - $---15,000 *RR - - 5_66% - - - - CBG (County) $ 100,000 $ E_SG (County ) - 25,350 $ 25,000 * RMN 9.43% - EHA (State)-------- $20,050 ----.20,000- *JN____ - 7.541----- - Oregon Dept of Education $ 23,334 * RA ? 8.80% FEMA $ 18,750 * RAHN - 7.07%- - - City of Beaverton $ 10,000 $ 15,000 *RA 5.66% ICity of Tigard $ 15,000 $ 15,000 * PB 5.66% City of Lake Oswego - - - - _ _ - _ - $ 3,500 * PB 1.32% Ci of Tualatin $ 2,000 $ 3,500 * RA/PB 1_32% - - - - - - City of Sherwood $ - - $ 5,000 1.89% City of Wilsonville ___--2,500 0.94% City of Durham $ 2,500 0.94% City of King City - $ - - 2,500 0.94% Private Donations $ 28,805 $ 73,516 $0 27.73% Total Revenue-- $ 201,205 - - $ 265,100 - - - - Expenses Personnel Cost $ 124,640 $ - - - Hourly Rate Salary $ 154,600 58.32% Shelter Manager - $ 35,000 $ 16.83 40 Hrs / week Shelter staff asst. $ 30,000 $ 14.42 40 Hrs / week Shelter staff $ 25,000 $ ---12.02---40 Hrs t week Shelter staff $ 25,000 $ 12.02 40 Hrs / week Shelter staff (PT) $ 12,000 New Kithchen $ 11.54 20 Hrs / week. Shelter staff (PT) $ 12,000 New Rotates $ 11.54 20 Hrs / week. - Shelter staff (PT on call) $ 6,000 New on-call $ 11.54 10 Hm / week Covera ge $ 9,600 12,368. 11904 - - _ '6axes PICA (r~}7.7% - - _ - - 4.03% - Em ,100%~ node 10,680 00/mo. _ _ 10096, 2 tie .50'90 co_-im - 2,760 Elu Nledick►i lmtiur~'nce 2,400. 10096, ao - - Staff l - 2,160 - - PT not covet ~d - vered 5taff 3!-_---'----_---- - ~ - pT not covered Staff 4____----- - ~ _ Staff 5_ - ` Staff 6 252 _ --0-10°~ _ - 1---------- Staff ? 252 - Life Per gzettrement _t.85°l0 - 300 § _7'500 3. S Insumnce Business 12.83go - - over an da - _ Prose' _ . - _ 4'~ 12 O Cont Client Services`.__- - § 141004 Cou_ _ - - - ' - - J J- ,~y Shelter PaaA Ne - - _ 1`-_000 Contracted ChiWveu~ Contract Professxoael CouncduiE Referral Communtcatiou J Y distribution Life Sktlls_-- - 2,_ - Wa11:- distnbWtioJ A_ - Client T_ele one -Move out asbistance 1,000 _ - Clot N 12!! Yzram_ $ - - uses Client A~tiuyclE____-- Will FacilitY_ $ 25,700 9.69% - iJtilities - ~ - - - - - - 12,300 Heat $ 4,800 - Elsx:tric $ 2,500 - - - - Water $ 1,000 Refuse $ 1,200 _ Tole hone $ 3,000 $ 2,000 Flour and Carpet care - - - - 1,000 Facility Maintenence Costs _ $ 15,560 $ 12,000 Client ProjLram Supplies $ 1,200 $ .1,200 - - _ - _ - - - - - - Administration $ 16,780 $ 9,400 3.55% Office SuITlies- - - - - - $ 3,000 $ 2,500 ,000 - Office EduiQmeut - - - - - 5'000- $ -1'Z~- - - - - - - Acc:ountinngServices - - - - 500----- fgroilservice $ 500 - - Annual Financial Audit _ $ 2,000 Train- - $ 2,600 $ 1,500 - Travel & Reimbursement $ 1,110 $ 1,200 Volunteers- $ 2,200- 0.83% - Recruit- _ $ 1,200 l~ex 1'000 - - - - - - - - Marketing do Development $ 11,000 4.15% - - 1,500 $ 6,000 Postage _ - - - - $ 825 $ 1,000 Newsletters & Brochures Art $ - $ 1,500 New donordCVeloFment.--. - $ 1,390 $ 1,000 Ornat fiuul development $ 1,000 Advertising - $ --.----.-500 1 olal Expenses $ 201,205 $ 265,100 - - $ 265,100 - - - - RSR 3119!011 - AGENDA ITEM No. 11 Date: June 13,, 2000 TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council PUBLIC COMMENT THE CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 2000-2001 Due to Time Constraints City Council May Impose A Time Limit on Testimony I:\ADM\GREER\CCSIGNUP\PH TESTMNY UPDATED 6-13.DOC `re.-----,_ moo= AGENDA ITEM No. 11 PLEASE PRINT Pro onent - S eakiii In Favor Opponent - S eakin A ainst Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. r i AGENDA ITEM # FOR AGENDA OF June 13.2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE FY 2000-01 Capital Improvement Progam PREPARED BY: A.P. Duenas DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Adoption of the FY 2000-01 Capital Improvement Program and approval of the FY 2000-01 Projects. STAFF RECOMMENDATION Staff recommends that the City Council, by motion, adopt the FY 2000-01 Capital Improvement as described in the attached memorandum dated May 31, 2000 with Appendices A through H. INFORMATION SUMMARY Attached is a memorandum outlining the FY 2000-01 Capital Improvement Program. This memorandum, with appendices, presents the recommended projects for FY 2000-01 and a tentative list of projects for the following six years. The FY 2000-01 Capital Improvement Program was presented to the Planning Commission at its meeting on May 15, 2000. The Planning Commission recommended approval of the proposed program with revisions as recommended by the City Engineer. One additional revision providing funds to close the 69th Avenue LID has been added since then. This revised program is submitted to City Council for review and approval. The adopted program would be the City's Capital Improvement Program for FY 2000-01. OTHER ALTERNATIVES CONSIDERED Adopt the FY 2000-01 Capital Improvement Program with further modifications. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The FY 2000-01 Capital Improvement Program supports the Tigard Beyond Tomorrow Transportation and Traffic goals of Improve Traffic Safety and Improve Traffic Flow. FISCAL NOTES The FY 2000-01 Capital Improvement Program project amounts are based on the Finance Director's funding projections for FY 2000-01. 1:\CiVMde\.cuznWeuda Summary for the FY 2000.01 CIP CITY OF TIGARD Engineering Department Shaping A Better Community MEMORANDUM CITY OF TIGARD 13125 SW Hall Blvd Tigard, OR 97223 Phone (503) 639-4171 Fax (503) 624-0752 TO: City Council FROM: Agustin P. Duenas, P.E. City Engineer DATE: June 1, 2000 SUBJECT': FY 2000-01 Capital Improvement Program This document presents the proposed FY 2000-01 Capital Improvement Program (CIP) for review and approval. The FY 2000-01 CIP was presented to the Planning Commission on May 15, 2000 for review and recommendation to City Council. The Planning Commission approved the FY 2000-01 CIP as submitted with revisions as recommended by the City Engineer. This document reflects those revisions. One additional revision has been included since then with the inclusion of funding to close out the 691h Avenue LID. Background The long-term Capital Improvement Program, initially adopted by the City Council on August 23, 1994, identified projects for the 1994-95 CIP Program and proposed a list of projects for the next 6- year period. The Capital Improvement Program includes improvements to the streets, storm drainage, sanitary sewer, water and parks systems. The Engineering Department manages the street, storm drainage, and sanitary sewer CIP's. The Public Works Department manages the Water System CIP, while the Parks CIP is managed jointly by the Planning and Engineering Departments. i The Capital Improvement Program is updated each year, and is reviewed and approved by the City Council. The CIP formulation is separate from the yearly operating budget process but is approved on the same fiscal year basis as part of the overall City budget. While the program lists projects for subsequent fiscal years, the projects shown are tentative and are subject to change during the formulation process for each specific budget year. The CIP, through the adoption process, therefore establishes the budget for each fiscal year and serves as a planning document to guide the infrastructure improvements over the following 6 years. During each budget year's update, the revenue estimates are adjusted, the project cost estimates are reviewed, and the program and project priorities are re-evaluated based on changes in City plans, citizen input, and additional data which may become available. The 1996-97 CIP listed a 6-year program; the 1997-98 CIP returned to the 7-year period originally established in 1994. The 2000-01 CIP continues with the 7-year program projections. Process The Capital Improvement Program update process begins with citizen involvement through the Citizen Involvement Teams. An overview of the CIP process is presented to the CIT's, usually early in the calendar year so that the entire process can be completed and the annual CIP budget submitted to and approved by City Council prior to the beginning of the next fiscal year (July 1). This overview was presented during the March CIT meeting this year. The CIT meeting in April provided the CIT members with the opportunity to provide input into the process and to nominate projects for evaluation and possible inclusion into the program. The Planning Commission review typically provides another opportunity for public comment on the proposed plan. After review by the Planning Commission, the plan with subsequent modifications, if any, is submitted, with Commission recommendation, to the City Council for review and approval. Council may make additional modifications to the plan during its review and approval process. The approved plan would be the approved Capital Improvement Program for the next fiscal year. The following summarizes the program update for the 2000-01 budget year. It is important to note that each funding source has restrictions on the types of projects that can be constructed. Projects cannot be moved from one funding source to another. Committed projects are those projects that have been previously approved for 1999-00 funding, but have not been completed as of June 30, 2000. The specific lists of projects are contained in the appendices associated with each of the program areas. 2000-01 CAPITAL EMPROVEMENTI' PROGRAM STREET SYSTEM PROGRAM The following are the street projects proposed for FY 2000-01. A complete listing of the projects and the full 7-year program is attached as Appendix A. Recommended Street (Gas Tax) Projects The gas tax revenue can be used for upgrading the collector and local streets within Tigard, without restriction. However, this revenue is limited and is not sufficient to fund all the street improvement needs of the City. The total State Gas Tax amount shown for the 2000-01 fiscal year is based on current budgetary projections. There has been a substantial decrease in projected funding available for FY 2000-01. The amount of $394,000 is approximately $150,000 Jess than that set aside in FY 1999- 00. As expenses increase and operational costs rise, the amount available for projects will continue to decrease in the coming years. Although there were numerous major street projects initiated and completed during FY 1999-00, there are several projects that require funding to be carried over into FY 2000-01. Memorandu*n to City Council FY 2000-01 Capital Improvement Program Page 2 of 14 The following is a brief description of the projects recommended for Gas Tax Funding next year: " Committed Projects: These are projects that have been already committed but not completed at the end of FY 1999-00. ■ 79th Avenue (Design and Right-of-way) - This project has been $65,000 awarded to an engineering consultant to design the improvements of 79`h Avenue from Durham Road to Bonita Road. The sum of $65,000 needs to be carried over to FY 2000-01 to complete the design. Transportation System Plan Update Study - The Transportation $12,000 System Plan Update Study is nearing completion. The draft plan has been prepared and is now out for review. The funding carried over to FY 2000-01 is for the consultant effort required to take the plan through the adoption process. Adoption is expected prior to the end of calendar year 2000. a New Projects: ■ Embedded Crosswalk Lights - This fiscal year's program provided $60,000 $30,000 to install crosswalk lights at three locations: 121" Avenue (at Katherine Street), 1215` Avenue (at Springwood Drive), and Walnut Street (at Grant Avenue). The funding was not enough for construction at all three locations, and 1215` Avenue (at Katherine Street) was selected for installation in FY 1999-00. Next fiscal year's program includes Walnut Street (at Grant Avenue), 1215 Avenue (at Springwood Drive) and Main Street (at bridge). Main Street Railroad Crossing - This is a joint project between the $15,000 City and Portland & Western Railroad, Inc. This project will install a new concrete panel at the Southern Pacific Railroad crossing on Main Street. The City will pay for the construction costs of the concrete panel and the roadway approaches. The Railroad company will pay for the rails and ties and manage the project. ■ Pavement Major Maintenance Program (PMMP) - This is a program $150,000 of corrective and preventive maintenance on all paved streets in Tigard. It addresses those streets that can still benefit from corrective or preventative action. Last year's program expended $190,000 from the $233,000 PMMP budget. Streets proposed to receive overlays this year include 121St Avenue (Scholls Ferry Road to Springwood Drive), 98th Avenue (at Scott Court), Walnut Street (Grant Avenue to Pathfinder Court), 103`d Avenue (Lady Marion Drive to Murdock Street), Del Monte Drive (106th Avenue to 103 Td Avenue), and 104th Avenue from Del Monte to end. Memorandum to City Council FY 2000-01 Capital Improvement Program Page 3 of 14 Streets proposed to receive slurry seals during 2000-01 fiscal year include 100`h Avenue (at Inez Street), 116th Avenue (Tigard Drive to end), Derry Dell Court (Park Street to Watkins Avenue), Inez Street (100th Avenue to 550 feet west), Johnson Street (106th Avenue to end), Pathfinder Court (Walnut Street to end) and Watkins Avenue (Derry Dell Court to Walnut Street). ■ The Traffic Calming Program - This program provides funding for $30,000 traffic calming measures Citywide. The program for FY 2000-01 includes $30,000 for City-funded projects. Much of the funding will be used to place spced humps on streets that have clearly demonstrated the need for installation of these traffic-calming devices. This funding also includes conpletion of construction to permanize the traffic islands on North Dakota Street between 121s' Avenue and Springwood Drive, and landscaping of the islands afterwards. A portion of this amount can be used on a 50-50 cost sharing basis with residents for placement of speed humps in streets that do not make this year's list. This year's program includes speed humps for 135th Avenue (south of Walnut Street), Canterbury Lane (106th Avenue to 103~d Avenue), O'Mara Street (south of Frewing Street), Ann Street (east of 121St Avenue), Commercial Street (west of 95th Avenue), Hillshire Drive (south of Westridge Terrace), Fanno Creek Drive (north of Weaver Way) and Lady Marion Drive (west of 100th Avenue). m Lincoln Street Improvements - Half-street improvements on Lincoln $30,000 Street between Greenburg Road and Commercial Street were authorized for CDBG funding in FY 1999-00. Construction of this project will be completed by the end of June 2000. Improvements to the remaining half street on the east side have been approved for CDBG funding effective July 1, 2000. The scope of this project is to complete the full street improvements, which include street widening, curbs, sidewalks, and streetlights. The total project cost is $158,500 with $120,000 in CDBG funding, a $30,000 in City matching funds through the State gas tax, and $8,500 in in-kind contribution. • Kable Street Sidewalk - This project provides additional funding to $32,000 { install sidewalk along the south side of Kable Street from its intersection with 100th Avenue to its connection with the Erickson ? Heights Subdivision. The developer is committed to paying up to f $30,000 for the walkway. The City will provide the funding for any amount over $30,000. Memorandum to City Council FY 2000-01 Capital Improvement Program Page 4 of 14 MEN i NEI Recommended TIF (Traffic Impact Fee) Projects TIF Funding can be used only for highway and transit capital improvements that provide additional capacity to major transportation systems. This funding is limited to major collector and arterial streets, and 50% must be spent on arterial streets. A major portion of these funds was held in reserve until our transportation planning is completed. The first major project to use the TIF funding is the Walnut/Tiedeman Intersection Realignment project. The next projects in priority for design and construction are Gaarde Street and Burnham Street. The Transportation System Update Plan has made significant progress with the draft plan recently completed. The projects proposed in the FY 2000-01 CIP are high priority projects in the Transportation Plan. However, there will not be sufficient funding in the TIF to complete all the projects that are envisioned over the next 5 to 10 years. A Transportation Bond Task Force formed in April 1999 has selected projects for a proposed bond issue in the November 2000 election ballot. That proposed transportation bond, if approved by the voters, would provide a major amount of the funding for transportation-related improvements Citywide. In the meantime, the TIF will be utilized to design some of the potential bond projects, and to reconstruct and expand portions of the major collectors within the City. The TIF-funded projects proposed for the next CIP Budget Year are as follows: ■ Committed Projects: ■ Gaarde Street - This project is the design and right-of-way acquisition $1,600,000 for Gaarde Street from Highway 99W to 121St Avenue (Phase 2), and the construction of Gaarde Street from the Quail Hollow subdivision to its intersection with Walnut Street (Phase 1). This includes paving of the second lift of pavement from Eagle Point to Quail Hollow- West. The design of Phase 1 was completed in FY 1999-2000. Phase 1 construction is expected to begin July 2000 and should be completed by mid-November 2000. Burnham Street Reconstruction and Widening (Design and Right-of- $350,000 Way) - This project is the design of Burnham Street for development to ultimate width from Main Street to Hall Boulevard. An engineering consrltant began the design work in April 2000. Design and right-of- way acquisition will be completed this fiscal year. Construction of the project will be programmed in future budgets. Walnut Street/Tiedeman Avenue Intersection Realignment and $265,000 Signalization (Construction) - This project has been under construction since August 1999 and will be completed by September 2000. New Project: ® Dartmouth Street (1300 feet west of 72"d Avenue) - This project will $120,000 widen approximately 400 feet of Dartmouth street to the ultimate width of a major collector road, construct curb and sidewalk and possibly extend the existing culvert to accommodate the widening. Memorandum to City Council FY 2000-01 Capital Improvement Program Page 5 of 14 Community Development Mock Grant (CDBG) Project: $158,500 Half-street improvements on Lincoln Street between Greenburg Road and Commercial Street were authorized for CDBG funding in FY 1999-00. Construction of this project will be completed by the end of June 2000. Improvements to the remaining half street have been approved for CDBG funding effective July 1, 2000. The scope of this project is to complete the full street improvements, which include street widening, curbs, sidewalks, and streetlights. The total project cost is $158,500 with $120,000 in CDBG funding, $30,000 in City funding through the State gas tax, and $8,500 in in-kind contribution. Washington County Roadway Maintenance Projects $112,000 These projects are funded by Washington County for slung seals and overlays on County Roads covered under the Urban Services Agreement. The funding for FY 2000-01 includes $64,000 under the County Road Fund (collectors only) for overlay of Bull Mountain Road. The remaining $48,000 is for overlays and slurry seals on roads covered under the Urban Road Maintenance District funding for non-collectors within the County. 69th Avenue Local Improvement District (LID) $68,545 This amount is to close out the 69th Avenue LID. Activities include completion of all land acquisition activities, determination and adoption of the final assessment, and levying of the final assessment on each lot included in the LID. Underground Utility Fund Projects $170,000 12151 Avenue/Walnut Street Intersection Signalization - This is the undergrounding of utilities on the MSTIP 3 Project at Walnut and 121St Avenue. The County does not typically underground utilities, so the City will have to pay for placing the utilities underground. The funding will be in the amount of $150,000 from the Underground UdINty Fund. Kable Street Sidewalk - The amount of $20,000 is allocated for underground utility work that may be necessary in the construction of the Kable Street Sidewalk. PARKS SYSTEM PROGRAM Introduction As with previous CIP plans, this year's proposed parks CIP includes projects budgeted for 2000-01, but in a departure from tradition, does not include an additional six-year list of tentative projects. The reason for not compiling a list of tentative projects for the years 2001-07 has to do with uncertainties Memorandum to City Council FY 2000-01 Capital Improvement Program Page 6 of 14 regarding changes to the system development charge (SDC) fee structure and with Cook Park funding requirements over the next few years. The park SDC is the City's primary and most consistent funding source for park improvements. The current fee schedule was adopted in 1996 and applies to new development within the incorporated area. In January, 1999, the City completed an updated park SDC study, which covered the following options: (1) extension of a park SDC to the Urban Services Area, (2) adoption of an automatic escalator, and (3) updating of the current City limits SDC fee schedule to current dollars. In February 1999, following review of the SDC study results, Council opted not to revise the existing fees on development inside the City, and instead directed staff to pursue with the County the extension of an SDC to the Urban Services Area. In order to charge a parks SDC in the Urban Services area, the City must obtain specific legal authority from the County. The City has had discussions with the County on obtaining this legal authorization, but to date has not yet obtained it. Council is scheduled to revisit the SDC issue in late May. In combination with development activity, Council's decisions regarding fee levels and the County's attitude toward an Urban Services SDC will determine how much in SDC funding will be available for future park improvements. These decisions could affect available SDC funding by as much as 50%. In accordance with prudent budget practice, the 2000-01 CIP is based on no-change in present fee levels. However, this is not a realistic assumption in terms of future budget years. The other reason for forgoing the six-year project list is the Cook Park Expansion. Cook Park is the current priority of the City. It will be the primary focus in FY 2000-01 and the following two or more years. A major unknown in putting together a parks CIP is the extent, timing, and cost of the Cook Park Expansion. A design study to provide construction cost estimates is in progress. For present purposes, estimated amounts provided in the 1997 Cook Park Master Plan have been included in the 2000-01 budget. Although it is known that Cook Park will account for a substantial portion of future year budgets, costs estimates will be needed before future CIP programs can be determined. In summary, in the absence of a known SDC fee structure and Cook Park cost information, it was not practical to put together a list of tentative 2001-07 projects. For the same reasons, with the exception of a park SDC study and a trail feasibility study (to be undertaken in cooperation with other jurisdictions and Metro), no new projects, or projects that will be funded for the first time, are proposed for the 2000-01 CIP. Last Year's Parks CEP As a result of park SDC revenue shortfalls during FY 99-00, several projects scheduled for current year implementation were postponed indefinitely. These included: Woodard Park Play Structure, Woodard Park Improvements, Fanno Creek Park Trail Lighting, Fowler School/Woodard Park Trail, Grant Avenue/Main Street Trail, Fenced Dog Park, Playgrounds Upgrade, and Realignment of the Trail at North Dakota. Greenspaces Greenspaces Local Share is the portion of the regional Greenspaces bond measure revenues passed through to local park providers for local scale Greenspaces projects. These funds may be spent only on Greenspaces and trails related projects. The Greenspaces Local Share funding program expires 12/31/00. Under the City's Local Share IGA with Metro, the City is obligated to spend down its Memorandum to City Council FY 2000-01 Capital Improvement Program Page 7 of 14 remaining Greenspaces allocation of $243,071 by the end of calendar year 2000. As such, all of the Greenspaces-funded CIP projects are scheduled for completion by summer/fall 2000. Project Descriptions Projects scheduled for 2000-01 implementation are briefly described as follows. The complete project listings are shown in Appendix B. "Projects: Cook Park, Phase 1 - Wetlands mitigation, parking lot construction, $1,142,000 butterfly garden construction, park infrastructure improvements, underground utilities, restroom installation, and creation of an emergency access from 85`h Avenue. ■ Summerlake Master Plan - Update park master plan, with public $2,003 involvement. This nearly complete project is on hold pending the completion of the Summer Lake Water Quality Project. ■ SDC Study - Update 1999 study to reflect current conditions. $6,896 • Greenspaces Land Acquisition - Acquire two properties within the $30,000 Fanno Creek greenway for future trail right-of-way. Trail Route Study - Partner with Metro and other jurisdictions on joint $5,000 Fanno Creek regional trail feasibility and route study. ■ Main/Ash Trail - Obtain right-of-way, install boardwalk, bridge, and $190,000 install paved path between Main and existing Fanno Creek trail segment. This amount assumes the land acquisition and other miscellaneous costs are already expended in FY 1999-00. 4 Tigard/Tiedeman Trail - Install 1,800-foot segment of Fanno Creek $167,311 trail including bridge over Summer Creek. 4 Fanno Creek Trail Wetland Mitigation - Enhance 1.2 acres of wetlands $42,500 within the Fowler School floodplain. This work is required to { compensate for the unavoidable wetland impacts of the Fowler School and Ash Creek Trail projects. The project includes construction and professional management and monitoring services. i o Cache Creek Park Addition/Stanley Property - Acquire 8-acre addition $150,000 to nature park, financed by state grant and a Trust for Public Lands 3 value donation. The required $150,000 cash contribution will be in the form of a donation from the Trust for Public Lands. No City dollars will be involved in the project. Memorandum to City Council FY 2000-01 Capital Improvement Program Page 8 of 14 Bond Street Park1Gage Property - Acquire land for 4-acre $0 neighborhood park financed by state grant. No City dollars. SANITARY SEIATR SYSTEM PROGRAM The sanitary sewer funding has funding sources that are reserved for maintenance repairs on currently unknown projects, capacity upgrades as recommended from the USA Master Plan, and for the Neighborhood and Commercial Area Sewer Extension Programs. The unrestricted portion of the Sanitary Sewer Fund can be used for repair and maintenance projects Citywide and for extension of the existing system to unsewered areas. The annexation of Walnut Island and ancillary islands brings new areas requiring extension of sewers into the City. The detailed project listing for 2000-01, together with the full 7-year program, is attached as Appendix C. The projects that are proposed for Sanitary Sewer Funding are as follows: ■ Committed Projects: Commercial Street to Burnham Road - $100,000 was funded in FY $150,000 1999-2000. This project will upsize approximately 1,250 feet of sanitary sewer between Commercial Street and Burnham Road. The design has been completed and construction will begin August 2000. Bonita Road (at Milton Court) - This project is to replace or relocate $75,000 approximately 250 feet of 8-inch sanitary sewer pipe that crosses Fanno Creek at Milton Court. This segment of line has required monthly cleaning for many years. The grade of the existing pipe is extremely poor and there is evidence of severe bellying. This project resolves the maintenance issues at this location. Sanitary Sewer Facility Plan Studies - The preparation of a $25,000 Comprehensive Public Plan for sewers, both storm and sanitary, is one of the City Council goals. This provides funds for the preparation of the Public Facility Plan for sanitary sewers, and for studies necessary in the preparation of the plan. ■ New projects: ■ Neighborhood and Commercial Area Sewer Extension Programs - The $1,000,000 Neighborhood Sewer Extension Program has been a highly successful program commencing with its implementation in the 1996-97 CIP budget year. Last fiscal year's program included 85 homes by constructing six reimbursement districts. Due to annexation of Walnut island and ancillary islands, next year's funding is increased to $1,000,000 to include projects in the newly annexed areas, as well as other areas throughout the City. ® Sanitary Sewer Major Maintenance Program - These funds would be $40,000 used to contract out sewer repair projects that are beyond the repair capabilities of the Public Works Department. This program is expected to be a continuing program in future years. The Sanitary Sewer Major Memorandum to City Council FY 2000-01 Capital Improvement Program Page 9 of 14 Maintenance program in FY 2000-01 will include projects located at various locations in the City. STORM DRAINAGE SYSTEM PROGRAM The storm drainage funding has the same mix of sources as the sanitary sewer fund. The funding is generally reserved for currently unknown small projects that come up during the year. Funding from the new SDC's must be used on projects designated on the USA Master Plan. One of the major objectives for the Engineering Department during the next fiscal year is the development of a Comprehensive Public Facility Plan for Storm Drainage, in accordance with a City Council goal. Once the plan is developed and projects are identified and prioritized, implementation of project design and construction will be incorporated into the annual CIP budget. The Public Facility Plan projects are expected to be initiated in FY 2000-01. Until the Plan is developed and adopted, non-SDC funded projects selected for incorporation in the CIP budget will be on a case-by-case basis with emphasis on resolving relatively small-scale, severe drainage problem areas. The detailed and complete project listing is attached as Appendix D. The projects proposed for CIP Budget Year 2000-01 are described as follows: Storm Drainage Projects ■ Committed Project: ■ 1181h Court Storm Drainage Project - This project resolves stone $20,000 drainage issues by intercepting flows across Gaarde Street and directing these flows to the ravine adjacent to 118`h Court. The project construction is underway, but will not be completed until July 2000. 118th Court Erosion Control - This is an erosion control project that $40,000 extends the previously installed improvements further downstream to alleviate the heavy erosion on the side slopes and streambed. The design will be completed in July and construction is expected to begin this summer. Y New projects: a Walnut Street Storm Drainage Improvements - Upgrade the inadequate $160,000 storm drainage system at the east end of the MSTIP 3 project at the i Walnut Street/12151 Avenue intersection and route it easterly to an + existing culvert crossing Walnut Street. This project includes upgrade of the outfall north of Walnut Street. The scope includes project design, any land acquisition and water quality facilities needed for the project, as well as any permits necessary to perform the entire scope of work. s a Store: Drainage Major Maintenance Program - This program addresses $80,000 minor storm drainage problems requiring more than normal maintenance effort. This year's program includes drainage repairs at Katherine Street (at 121 Avenue), Ann Court (at 1241h Avenue) and Tigard Street (east of Grant Street). Memorandum to City Council FY 2000-01 Capital Improvement Program Page 10 of 14 ■ Kable Street (between Hoodview Drive and IOOdh A venue) - Currently, $45,000 surface water runoff is collected and conveyed through an existing drainage system in Kable Street that is under-capacity and consists of failing pipe materials. This project will upgrade the existing pipes and install additional catch basins and manholes. ■ Storm Drainage Analysis for Washington Square Implementation - $14,000 This funding supplements the TGM grant for the Implementation Study of the Washington Square Regional Center Plan. The grant is not sufficient to include all the components required. This funding will address the storm drainage component of the implementation Plan. Water Quality Projects: ■ Committed Projects: ■ Washington Square Pretreatment - This project installs a stormwater $100,000 pretreatment facility at Ash Creek between Toys R Us and LP Gas that will physically and biochemically remove pollutants from the runoff draining Washington Square. ■ Summer Creek Wetland Restoration at 121" Avenue - This project $260,000 provides improved water quality and wildlife habitat along a portion of Summer Creek by creating areas that will fill with water during periods of high flow and by establishing native riparian plants. ■ New Project: ■ Summer Lake Improvements - This project provides funding for $350,000 improvements to Summer Lake. It includes the preparation of the conceptual plan for implementation, preparation of the detailed project design, and construction of the improvements. The Summer Lake Task Force appointed by City Council will be working with a consultant, and the various stakeholders to develop a concept plan that would be acceptable to all concerned parties and the regulatory agencies. The amount allocated under this project will provide the funding to develop the concept plan, complete the project design, and possibly construct or begin construction of the project (depending upon the costs estimated at that time for implementing the project). o Wetland Mitigation (Tiedeman Avenue at Fanno Creek and 10 h $10,000 Avenue at Summer Lake) - This mitigation planting will install a mix of trees and shrubs along the banklines to replace the existing trees that were washed out during the high water flows. I I Memorandum to City Council FY 2000-01 Capital Improvement Program Page 11 of 14 GENERAL FUND PROJECTS The projects funded through the General Fund typically involve City Infrastructure improvements. The projects included under the Capital Improvement Program for FY 2000-01 are listed as follows and are also shown in Appendix E: ■ New Projects: ■ City Hall Parking Lot Lights - This is a joint project between PGE and $6,500 the City to provide additional lighting to the main parking lot. PGE will be responsible for the majority of the project cost, and the City will contribute $6,500 for the project. ■ Roof Replacement (Niche Building) - This project will remove the $13,000 existing roof of the Niche building and install a new composition roof. ■ HVAC Replacement (Police Building) - This project will remove and $125,000 replace the existing HVAC unit in the Police Department. ■ New Library (Programming, Design and Site Selection) - This project $200,000 includes programming and site selection for the proposed new library. It also includes funding to begin the design work, which is anticipated to be completed in FY 2001-02. WA'T'ER SYSTEM PROGRAM The Water System projects and funding are decided by the Public Works Department with the approval of the Intergovernmental Water Board. The list of water system projects for the upcoming fiscal year, and for the next six years afterwards is attached as Appendix F. The following are the Water System Projects for FY 2000-01: ■ Waterline Replacement (SW Walnut Street between SW 128th $305,520 Avenue and SW 132nd Avenue at the New Gaarde Extension). Replacement of 1,000 feet of 12-inch and 1,000 feet of 6-inch cast iron water main with 24-inch ductile iron water main. This project i is in conjunction with the Gaarde Street Extension Project. ■ Waterline Replacement (SW Lincoln Street from SW Greenburg $60,000 Road to SW 11 st Avenue). Replacement of 800 feet of 6-inch cast iron water main with 6-inch ductile iron pipe. 3 ■ PRV (Pressure Reducing Valve) Installation at SW Gaarde Street. $150,000 q Installation of a PRV station and associated piping near the a intersection of SW Rose Vista and SW Gaarde Street. Memorandum to City Council FY 2000-01 Capital improvement Program Page 12 of 14 aim e ASR (Aquifer Storage and Recovery) Project with the City of $25,000 Beaverton. Assessment of the feasibility of a joint ASR project near SW Scholls and Loon Drive. o Waterline Installation (SW Burnham Street from SW Hall Blvd to $319,200 SW Main Street). Installation of approximately 2,100 feet of 16- inch ductile iron water main as part of the Burnham Street Improvement Project. o ® Waterline Replacement (SW Walnut Street and SW 121st $376,280 Avenue). Replacement of existing 12-inch and 6-inch cast iron water mains with 900 feet of 24-inch and 1,500 feet of 12-inch ductile iron water mains. ■ New Transmission Main at Menlor Reservoir Site (Menlor $152,000 Reservoir Site to SW Sunrise Lane). Installation of a new 16-inch transmission main to convey water to the proposed 550-foot elevation reservoir location. ■ Bull Mountain PR V. Construction of a pressure reducing station $40,000 within a new subdivision on Bull Mountain. This project will reduce excess pressure at certain areas and allow interconnection of the system for improved system flow. ■ Reserve for Initiation of a Major Project to Develop a New Long $3,500,000 Term Water Supply. ■ Property Purchases. Purchase of two properties on Bull Mountain $350,000 that have been identified for the construction of reservoirs. i J i i i i 3 a ~ Memorandum to City Council FY 2000-01 Capital Improvement Program Page 13 of 14 APPENDICES • Appendix A: Street System Program ■ Appendix B: Park System Program • Appendix C: Sanitary Sewer System Program ■ Appendix D: Storm Drainage System Program • Appendix E: General Fund Projects • Appendix F: Water System Program • Appendix G: 1999-2000 Capital Improvement Program ■ Appendix H: Capital Improvement Program Overview dated March 2, 2000 c: Mayor and City Councilors William A. Monahan, City Manager Craig Prosser, Finance Director Ed Wegner, Public Works Director Jim Hendryx, Community Development Director Vannie T. Nguyen, CIP Division Manager Mike Miller, Utility Manager 1:\ENG\GUS\2000-01 CIP\2000-01 Capital Improvement Program - Final to Council Memorandum to City Council FY 2000-01 Capital Improvement Program Page 14 of 14 STREET SYSTEM PROGRAM PROJECT TIF Gas Tax CDBG Funding County Funds LED Fund Underground Utility Committed Projects 79th Avenue (Design and Right-of-Way) $65,000 Transportation System Plan Update Study $12,000 Gaarde Street (Design & Right-of-Way for Phases 1 and 2, Construction of Phase 1) $1,600,000 Burnham Street Reconstruction and Widening (Design and Right-of-Way Acquisition) $350,000 Walnut Street/Tiedeman Avenue Realignment $265,000 69th Avenue LID $68,545 Total Committed Projects $2,215,000 $77,000 I 1 FY 2000-01 Committed Projects $2,215,000 $77,000 TIF Transit Reserve $220,000 Dartmouth Street Expansion (West of 72nd Avenue) $120,000 TIF Contingency $330,000 TIF Operating Reserve $461,500 Main Street Railroad Crossing $15,000 Lincoln Street Improvements (East Side) $30,000 $120,000 Embedded Crosswalk Lights $60,000 Pavement Major Maintenance Program $150,000 Traffic Calming Program $30,000 Kable Street Sidewalk $32,000 Undergrounding of electrical and other utilities on the MSTIP 3 Project at Walnut and 121st Avenue $150,000 Underground Electrical Work at Kable Street $20,000 County Roadway Maintenance Projects $112,000 Underground Utility Contingency $20,000 Underground Utility Reserve $287,392 Totals for FY 2000-01 $3,346,500 $394,000 $120,000 $112,000 $68,545 $477,392 FY 2000-01 CAPITAL IMPROVEMENT PROGRAM Revised June 1, 2000 APPENDIX A Page A-1 LBGIB,IL STRIP MOGRAI STRE E gYS'~~ Zludergroundvulity 'County Funds Fund C9EG Funding Gas Tax IF ~RQ~CT FY 2441-02 $325,000 $l; t100,000 $80,000 TIF Transit Reserve $210000 TIF Reserve for Projects lacenl ent (Design) $50,000 Ti?ard street Bridge Rep $50,000 aintenance Program $30,000 $370,000 Pavement Maj°oM ments $370,000 Pedestrian Imp program $30,000 Traffic Calming Maintenance projects County Roadway ects $400,000 Gas Tax Contingency Reserve for Future Proj $2,025,000 Underground UtilityTotals for FY 2040.41 FY 2042.43 $430,000 $2,400,000 $30,000 ',IF Transit Reserve projects $50,000 TIF Reserve for $260,000 $501000 Traffic studies $30,000 $450,000 Pedestrian Improvements Grogram $450,000 Pavement Major Maintenance Program $30,000 Traffic Calming ce projects Roadway Maintenance cy $400,000 Gas Tax Contingen Reserve for Future Projects 3 $2,830,000 Underground Utility Totals for FY 2002-0 Page h-2 ApPEI`DlX A low Al Chf1TAL RAMOvemp'gT pomp- M FY 2~ , Revised June 1, 2000 STREET SYSTEM[ PROGR A"M Funds LID Fund Underground Utility CDBG Funding County TIF Gas Tax PROJECT FY 2003-04 $530,000 TIF Transit Reserve $3,000,000 $50,000 TIF Reserve for Projects $290,000 Pedestrian Improvements ce Program $30,000 $50,000 Pavement Major Maintenan Traffic Calming Program $30,000 $530,000 County Roadway Maintenance Projects $530,000 Gas Tax Contingency for Future Projects $400,000 $3,530,000 Underground Utility Reserve Totals for FY 2003-04 FY 2004-05 $620,000 TIF Transit Reserve $3,500,000 $50,000 TIF Reserve for Projects $290,000 Pedestrian Improvements Pavement Major Maintenance Program $30,000 $50,000 Traffic Calming Program $30,000 $610,000 County Roadway Maintenance Projects $610,000 Gas Tax Contingency $400,000 Underground Utility ReservTotals for FY 2404-05 $4,120,000 Page A-3 APPENDIX A FY 200041 CAPITAL IMPROVEMENT PROGRAM Revised June 1, 2000 , i ET SYSTEM PR.OG~1VI. d Underg STS County Fun L round Utility CBBG Funding ds ID Fun TIF Gas Tax PR®3ECT FY 2005-06 $700,000 TIF Transit Reserve $4,000,000 $30,000 TIF Reserve for Projects $50,000 Traffic Studies $260,000 Pedestrian Improvements $30,000 Maintenance Program $30,000 $50,000 $690,000 Pavement Major program $690,000 Traffic Calming Gas Tax Contingency County Roadway Maintenance Projects projects $400,000 Reserve for s Fture for FY 2005-06 $4,700,000 Underground Utility FY 2006-07 $7-/0,000 TIF Transit Reserve $4,500,000 $30,000 TIF Reserve for projects $60,000 Traffic Studies $250,000 $50,400 Pedestrian improvements $,30,000 Major Maintenance Program $770,000 Pavement Maj program $30,000 $770,000 Traffic Calming Maintenance Projects County Roadway Gas Tax Contingency a projects $400,000 ReservTota s f FY 2006-97 $5,270,000 Underground Utility Page A-4 APPENDIN A Fy 2000-01 CAPITAL JNJpROVEMENT PROGRAM Revised June 1, 2000 y y yLyy yrrjUC1S~7.~11 Iowa A J~S SYSTFM PR~~~''~,NI T°~1 PA neral Fund ParkLe`'y Tree Fund Doaat~°ns Ge Park SDC Greeuspaces $1,142,000 $2,003 p~®3EC'1 $220,000 $6,896 $65,000 $30,000 FY 2000-01 $857,000 $5,000 mission (Phase 1) $2,003 $190,000 Cook Park ExP Sumn1erlake Minster Plan $096 $30,000 $167,311 SDC Study d Acquisition $5,000 $42,500 Greenspace an $190,000 $167,311 $37,000 Trail Route Study $150,000 1v1ainlAshTtail Trail $5,500 $150,000 Tigar&Tiedemar► d Park Trail* Noodar d Mitigation $140,971 Tiedern Trail "Netlan 000 $1,876,681 Fanno Creek $15 * Al Addition** $220,040 $37,000 Bonita Park 0- Cache Creek Par $65,000 $140,971 $202,811 Bond Street Park* $1201,870 Contingency Total Prof eet costs * These projects are in contention for funding diroug'I gran if the gets do materialize dunng 2000-01, any matching funds d may be taken from the reQumiiiireount set inside for contingency This project may be funded t with matching through a gr' 150,000 funds in the amount of $ provided through donation by the Trust for Public Lands. dote: FY 2001-01 projects are not i the uncertainty of page B shown because of th cmre and the the Parks SDC fee stru required as yet undetennined casts for the full cook Park Expansion AppEND1X B 6Y ZpppAl IMPROVEMENT PROGRAM CAp1TAL SYS f V - -PR®GRA-M agog Sanitary Sewer Fund PROJECT $150,000 Projects $75,000 Committed pro j $25,000 etcial Street to Burnham road $250,000 Comm Milton court) Bonita Road (at plan studies ►tted projects Sanitary Sewer FacrlitY Total Comm $250,000 $40,000 FY 2000-01 $1,000,000 Committed Projects $100,000 Sanitary Sewer Major Maintenance $1,,390,000 Area Sewer Extensions $265,750 Neighborhood and Commercial Ar Total for FY 2000-01 CY1' $4,995,500 Contingency $6,651,250 pperating Reserve Total Sanitary Sewer Tund Reserve for Future Projects $40,000 $1,000,000 FY 2001-02 $4,721,250 Sewer Major Maintenance $5,761,250 Sanitary and Commercial Area Sewer Extensions Neighborhood an 2001-02 Reserve for Future projects Totals for FY $40,000 $1,000,000 FY 2002-03 $4,281,250 Sanitary Sewer Major Maintenance $5,321,250 d Commercial Area Sewer Extensions FY Neighborhood an projects 2002-03 Totals for Reserve for Future page C-1 C FY 2000-O1 CAPITAL Rvi p -MENT PROGRAM SANITARY SEWER SYSTEM PROGRAM PROJECT Sanitary Sewer Fund FY 2003-04 Sanitary Sewer Major Maintenance $40,000 Neighborhood and Commercial Area Sewer Extensions $1,000,000 Reserve for Future Projects $3,941,250 Totals for FY 2003-04 $4,981,250 FY 2004-05 Sanitary Sewer Major Maintenance $40,000 Neighborhood and Commercial Area Sewer Extensions $500,000 Reserve for Future Projects $4,201,250 Totals for FY 2004-05 $4,741,250 FY 2005-06 Sanitary Sewer Major Maintenance $40,000 Neighborhood and Commercial Area Sewer Extensions $300,000 Reserve for Future Projects $4,711,250 Totals for FY 2005-06 $5,051,250 FY 2006-07 Sanitary Sewer Major Maintenance $40,000 Neighborhood and Commercial Area Sewer Extensions $200,000 Reserve for Future Projects $5,321,250 Totals for FY 2006-07 $5,561,250 FY 2000-01 CAPITAL IMPROVEMENT PROGRAM APPENDIX C Page C-2 OA ~ I OGW j~, IT ~L{~~ goo ►f O io lid Mater Quality Fund Sewer Fu Storms $20,000 t Committed projects $44,000 $100,000 Drainage Pro}ect $260,000 118th Court Storm $360,000 Erosion control 118th court uare Pretreatment at 121st Avenue $60,000 Washington e Restoration edprojects Summer Creek W etland Total COMM $360,000 $60,000 FY 2000-01 $80,000 $45,000 $350,000 Committed projects alor Maintenance Programe) 100th A $160,000 5tor►n Drainage M Driveto Kable Street (Iloodview $10,000 er Lake Improve ments e Improvements o Creek Summ street Storm Dr,inag venue at Fan" Walnut anon - Tiedeman P' $75,000 Wetland M ig Iner Lake Plan $14,000 $795,000 at Sum V1ashington Square $44,000 and 130th Avenue alysis - Storm Drainage An $399,000 $277,250 Implemer'tation study lp $36,150 ency Total for FY 2000-01 C $1,109,000 Coming $399,000 pperatin0 ReseNe ects Total Fund Reserve for Future Proj page B-I ITAL IWRGVBMEi'iT PROGRAM FY 2000-01 CAP Revised may 11 2004 LBUIB LIT Y BIEHLP STORM DRAINAGE SYSTEM PROGRAM PROJECT Storm Sewer Fund Water Quality Fund FY 2001-02 Reserve for USA Master Plan $354,000 Reserve for Public Facility Plan Projects $60,000 Storm Drainage Major Maintenance $40,000 Totals for FY 2001-02 $100,000 $354,000 FY 2002-03 Reserve for USA Master Plan $394,000 Reserve for Public Facility Plan Projects $120,000 Storm Drainage Major Maintenance $40,000 Totals for FY 2002-03 $160,000 $394,000 FY 2003-04 Reserve for USA Master Plan $434,000 Reserve for Public Facility Plan Projects $180,000 Storm Drainage Major Maintenance $40,000 Totals for FY 2003-04 $220,000 $434,000 FY 2004-5 Reserve for USA Master Plan $474,000 Reserve for Public Facility Plan Projects $240,000 Storm Drainage Major Maintenance $40,000 Totals for FY 2004-05 $280,000 $474,000 FY 2000-01 CAPITAL IMPROVEMENT PROGRAM APPENDIX D Page D-2 Revised May 11, 2000 'Fund 000 II-14 Fnnd mater Qasuty O Storm fewer $514,000 5 540,00 8,514,000 k~ 2005-p6 5340,000 Master Pl Planojects Reserve for USAr 2005-06 Reserve for Pu eliMajor Niatntena'rotals for 554,000 Storm ffainaf'8+360,000 8,554,000 2006-01 $40,000 Fy Master P1 plan Projects X00,000 Re$ee for USA X 2406-01 Reserve for u bltcMaPo NiaintenaTotals for grainag Storm Page D_3 SRAM A~gE~jX ~ 11011,511 POVEMENT PR0 Ol CAPITAL IM 2000- 2000 o, Vis°dMaY 11, fill 11111111:1, !'ill ll~i~ a GENERAL FUND PROGRAM PROJECT General Fund Facility Fund Total Project Cost FY 2000-01 City Hall Parking Lot Lights $6,500 $6,500 Roof Replacement (Niche Building) $13,000 $13,000 HVAC Replacement (Police Building) $125,000 $125,000 New Library (Programming, Design and Site Selection) $200,000 $200,000 Contingency $30,000 $50,000 $80,000 Total for FY 2000-01 CIP $174,500 $250,000 $424,500 Operating Reserve $230,000 $230,000 Reserve for Future Projects $425,000 $425,000 Total Fund $905,000 $905,000 FY 2001-02 New Library (Design and Land Acquisition) $1,000,000 FY 2002-03 New Library ( Construction) $6,200,000 F2003-04 Renovation of City Hall and Old Library Buildings $825,000 FY 2004-07 Projects will be determined based on needs during each fiscal year. FY 2000-01 CAPITAL IMPROVEMENT PROGRAM APPENDIX E Page E-1 ro ect Cost GWoT,A l ~P ~ ~ Tota -EM V Water CIP Water SAC Water quad gR01'~CT ~y 2000.01 t Street between SW W alms w, Gaarde $3')5,520 e Iacement {S~ venue at the Ne feet of Viaterline'R p 132nd A inch and 1,000 577,520 Avenue and 6000 feet of 12- iron water 12$th Replace , ch ductile Street $228,000 $50,000 ~xtension)• ter main witU24-111 ith the Gaarde 6-inch cast iron wa conjunction his project is m W main. ect. street from S w sio In Replace of nn Prot SNV Linco Exte 800 feet e Iacement ( venue)* $150,000 W aterline R P S W 91st A6-,ne ductile iron pipe. Greenburg Road to with at SW water main Installation iron Valve) station and associated 6-inch cast edu cing $150,000 PRV {Pressare Installation of a P0 R Rose Vista and SW Gaarde Street. f near the intersection o SW • with the piping ect Prol 525,000 Gaarde street. d Recovery) of a joint 19 Storage an feasibility '200 ASR {Aquifer cnt of the ve. of'DeaVert°n' p'sscholl Loon City TIC" SW ShOlls and Street from Sw $319,200 eCt n gurnham ASR prOj Installatia S et). Installation °f Waterline h ductile iron $_;76,7 Blvd to Sw M Ball 2,100 feet of 16-1110 rovement FrojeCt. water main approximately Sheet Imp d W 121st of the Burnham Street au $291,280 aspart sw Walnut nch cast existing 12-inch and 1500 feet of $85,000 W aterline Rlace e Iacem t ent of (9 feet of 24-inch and Avenue). Re ains with 900 F Pa, iron water mile iron water mains. =e -1 12-inch duc CAP- ITAL 1MPRCVEMENT PROGRAM Fy 2000-O1 vu, Total Prol ect Cost E Fund DC Water CAP Water W ater $152,000 t!!~i enlor Reservoir site a'n atM Installation $152,000 fission M Sw Sunrise Laue)• to the New Trans4n water Reservoir Site to main to convey $40,000 ~Vlenlor inch transmission 16- reservoir location. of a new 550-foot elevation ' proposed coon of a pressure redTli sg PRV • C°nstru 'Bull Mountain. $3,500,000 Bull M ouutain w subdivision on certain areas and allow $40,400 $3,500,000 within a ue ressure a Sys tem JAO 1 station excess p roved project will reduce stem for imp $354,000 ection of the system ect to Develop a intercoun of a Major p'roj $x,2'18,400 Reserve fo lve rm wa er Supp►Yf two properties ongull p0,000 New Lords coon es. purchase o the constru ountain of $350,000 $g40000 $3,5 for property Purchasbeen identified ir 2,000-01 that have $939,000 $61 5,000 lvi reservoirs' Totals for F $190,004 $171,000 $15,004 $25,440 Py 2001-42 $50,040 c,1,186,000 Menlor Pump Station Reservoir #1 Supply Line A venue) llation(150th (15 Main Oversiitng y,Jatetli uU Mountain WestB 2001-02 ASR study System Evaluation Totals far Telemetry page F-2 1F --.Mom AL 1MpROVBMENT P1ZOGVAM Imm FY 2000-O1 CAP1T OGRAJA Total Pro ect Cost Nate r CIP ' v XVYV, ~ sE SI)C Wate ' Water Ruud ;130,Op0 171,000 PR~CT $75,000 $75,000 $125,000 2002-03 a ;576,000 valuation~TO~ Avenue) t150th geservoir E stallation ea Main vversiz"19 W aterline ~ ntain Ar 51.,400,000 West Bull Mou eats Water M :}56,000 air Replace SystemlmPrQVemm ents for 0,1002-03 Totals 575,000 TelemetT`1 575,000 52,006,400 ~ 2003-04 oir #1 0FootReservSu main 55 Walnut Street pply pversiz,ng 511400,000 24"'noh ountain Area Mam otals for 2003-04 ZNestBull 456,000 M ents T FY Water Main Replacements 575,004 515,000 52 006,000 gy 2004-05 #1 F°°t Resewoir ly Main Walnut Street Supp ain QVersizing $1,050,040 55024-inch tain Area M FV 2004-05 ,,4561000 West BullMou"lacements '10talsfor 5380,pQ0 Water rliam Rep 575,000 575,000 ,~y 2045-06 52.436,040 um Station 1 ain T'nsfery`Taln t Street SuPp ; Line 24-inch eservoir # 2 SuPp yprojects F 550 FootR pversizmg 2005-06 F ,ge-3 variousNV aterei laG ements air R P Total§ for Water M 1MPRQ~MENT PRCGRAM Fv 2000-01 CAPITAL " O ~ cost n t; ~.~(~rM TotalYr°ject ~SS'TEM ~]ater ~I'P ~T materOc Mater ~uo'd $1~p~,1~p00 $3p.1,000 2~g000 ~~,;,000 ~RO~CT .;,ooo $1~-~ ~,p00 ~ ZOOb.O'7 Transfer pum'P 5tation~~aterline lb-inchgaR°wsR°a SU1~p1`llrine prO~ects ReServoi~ #2 ©VersVID 7.p06-07 Vu&tls atelle lacements Totalsfor Water MainR P Pa~E. F~ Av-PSNDO.- 1~ 100 L 1MPROV BMEN~ PROGRAM _ _m, nt CAP;TA 2000-01 Capital Improvement Program APPENDIX G 1999-2000 Capital Improvement Program CITY OF TIGARD Engineering Department Shaping .A Better Community MEMORANDUM CITY OF TIGA D 13125 SW Hall Blvd Tigard, OR 97223 Phone (503) 6394171 Fax (503) 624-0752 TO: City Council FROM: Agustin P. Duenas, P.~JE. b''" City Engineer DATE: June 8, 1999 SUBJECT: FY 1999-2000 Capital Improvement Program This document presents the proposed FY 1999-2000 Capital Improvement Program (CIP) for review and approval by City Council. The FY 1999-2000 CIP was presented to the Planning Commission on May 17, 1999 for review and recommendation to City Council. The Planning Commission approved the FY 1999-2000 CIP as submitted with minor modifications and corrections as recommended by the City Engineer. This document reflects those modifications and corrections. Background The long-term Capital Improvement Program, initially adopted by the City Council on August 23, 1994, identified projects for the 1994-95 CIP Program and proposed a list of projects for the next 6- year period. The Capital Improvement Program includes improvements to the streets, storm drainage, a sanitary sewer, water and parks systems. The Engineering Department manages the street, storm drainage, and sanitary sewer CIP's. The Public Works Department manages the Water System CIP, { while the Parks CIP is managed jointly by the Planning and Engineering Departments. a The Capital Improvement Program is updated each year, and is reviewed and approved by the City Council. The CIP formulation is separate from the yearly operating budget process, but is approved on i the same fiscal year basis as that budget. While the program lists projects for subsequent fiscal years, the projects shown are tentative and are subject to change during the formulation process for each specific budget year. The CIP, through the adoption process, therefore establishes the budget for each No I fiscal year and serves as a planning document to guide the infrastructure improvements over the following 6 years. During each budget year's update, the revenue estimates are adjusted, the project APPENDIX G Mimi cost estimates are reviewed, and the program and project priorities are re-evaluated based on changes in City plans, citizen input, and additional data which may become available. The 1996-97 CIP listed a 6-year program; the 1997-98 CIP returned to the 7-year period originally established in 1994. The 1999-2000 CIP continues with the 7-year program projections. Process The Capital Improvement Program update process begins with citizen involvement through the Citizen Involvement Teams. An overview of the CIP process is presented to the CIT's, usually early in the calendar year so that the entire process can be completed and the annual CIP budget submitted to and approved by City Council prior to the beginning of the next fiscal year (July 1). This overview was presented during the March CIT meeting this year. The CIT meeting in April provided the CIT members with the opportunity to provide input into the process and to nominate projects for evaluation and possible inclusion into the program. The Planning Commission review typically provides another opportunity for public comment on the proposed plan. After review by the Planning Commission, the plan with subsequent modifications, if any, is submitted, with Commission recommendation, to the City Council for review and approval. Council may make additional modifications to the plan during its review and approval process. The approved plan would be the approved Capital Improvement Program for the next fiscal year. The following summarizes the program, update for the 1999-2000 budget year. It is important to note that each funding source has restrictions on the types of projects that can be constructed. Projects cannot be moved from one funding source to another. Committed projects are those projects that have been previously approved for 1998-99 funding, but have not been completed as of June 30, 1999. The specific lists of projects are contained in the appendices associated with each of the program areas. FY 1999-2000 CAPITAL IMPROVEMENT PROGRAM STREET SYSTEM PROGRAM The following are the street projects proposed for FY 1999-2000. A complete listing of the projects, including the full 7-year program, is attached as Appendix A. Recommended Street (Gas Tax) Projects The gas tax revenue can be used for upgrading the collector and local streets witlun Tigard, without restriction. However, this revenue is limited and is not sufficient to fund all the street improvement needs of the City. The total State Gas Tax amount shown for the 1999-2000 fiscal year is based on current budgetary projections. Although there were numerous major street projects initiated and completed during FY 1998-99, there are several projects that require funding to be carried over into FY 1999-2000. 3 a The following is a brief description of the projects recommended for Gas Tax Funding next year: a a Committed Projects: These are projects that have been already ZEN committed but not completed at the end of FY 1998-99. Memorandum to City Council 1999-2000 Capital Improvement Program Page 2 of 13 • Pedestrian Improvements (Grant Avenue): This project will provide a $47,000 pedestrian path along Grant Avenue connecting the existing walkway along Park Street with School Street and providing pedestrian access to Charles F. Tigard Elementary School. Design was completed in FY 1998-99 and construction will begin in July this year. • 79th Avenue (Design and Right-of-Way): This project has been awarded to an $80,000 engineering consultant to design the improvements of 79th Avenue from Durham Road to Bonita Road. The final design will be completed by the end of 1999. • Transportation System Plan Update Study: The funding under this project is $25,000 for the transportation consultant contract to complete the TSP Update study. The consultant has basically completed the "Motor Vehicle" portion of the contract. The remaining work includes analysis of other transportation modes, development and participation in the public involvement process, preparation of the draft TSP, public hearings on the draft TSP, and finally adoption into the City's comprehensive plan. • New Projects: • Mapleleaf Street and 7151 Avenue (from 72"d Avenue to Oak Street): This $50,000 project widens the existing pavement on 71st Avenue and Mapleleaf Street to the standard width of a local street. This amount provides funding for right- of-way acquisition and design of the improvements. Construction will be programmed for next fiscal year's budget. • Traffic Circulation and Feasibility Study: This project is to perform a traffic $20,000 study in the area of Tigard covering Canterbury Lane, Murdock Street, 109th Avenue, Royalty Parkway, Naeve Street, and areas east towards connections with 97th Avenue and Sattler Street. The study is intended determine which street and sidewalk connections make sense for improvements to provide balanced transportation and pedestrian circulation within this area. • Embedded Crosswalk Lights (Pilot Project): This provides funding for $30,000 installation of embedded crosswalk lights at two or more locations. Potential sites for the pilot project are the following intersections: Grant Avenue and Walnut Street, 1215` Avenue and Katherine Street and 12151 Avenue, and Springwood Drive. • Pavement Major Maintenance Program (PMMP) - This is a program of $233,000 corrective and preventive maintenance on all paved streets in Tigard. It addresses those streets that can still benefit from corrective or preventative action. Last year's program expended $415,000 from the $500,000 PMMP budget. Streets proposed to receive overlays during the 1999-2000 fiscal year include Bonita Road (72"d Avenue to the City Limits), Scoffins Street (Main Street to Ash Avenue), McKenzie Street (east of 99W), Meadow Street (at Memorandum to City Council 1999-2000 Capital Improvement Program Page 3 of 13 . I Tiedeman Avenue) and 107 th Avenue (Cook Lane to Park Street). Scoffins Street may need reconstruction to correct problems with the street crown and provide proper drainage. This will be determined during the design phase of the PMMP package. • The Traffic Calming Program - This program provides funding for traffic $60,000 calming measures Citywide. Much of the funding will be used to place speed humps on streets that have clearly demonstrated the need for installation of these traffic-calming devices. However, other traffic calming measures may be installed for streets where speed humps are not appropriate. The program for FY 1999-2000 includes $60,000 for City-funded projects. Up to $15,000 of this amount can be used on a 50-50 cost sharing basis with residents for placement of speed humps in streets that do not make this year's list. This year's program includes speed humps for 135`h Avenue (south of Walnut Street), Grant Avenue (Walnut Street to Tigard Street), Summerfield Drive (Durham Road to 98`h Avenue), Benchview Terrace (Bull Mountain Road to Mistletoe Drive), North Dakota Street (south of Anton Drive) and Canterbury Lane (103`d Avenue to 106'h Avenue). Recommended TIF (Traffic Impact Fee) Projects TIF Funding can be used only for highway and transit capital improvements that provide additional capacity to major transportation systems. This funding is limited to major collector and arterial streets, and 50% must be spent on arterial streets. A major portion of these funds was being held in reserve until our transportation planning is completed. The Transportation System Update Plan Study has made significant progress with the "motor vehicle" segment nearing completion. The projects proposed in the FY 1999-2000 CIP are high priority projects in the Transportation Plan. However, there will not be sufficient funding in the TIF to complete all the projects that are envisioned over the next five to 10 years. A Transportation Bond Task Force has been formed to examine potential bond projects with the intention of placing a transportation bond issue on the year 2000 election ballot. That proposed transportation bond, if approved by the voters, would provide a major amount of the funding for transportation-related improvements Citywide. In the meantime, the TIF will be utilized to design sorne of the potential bond projects and to reconstruct and expand portions of the major collectors within the City. The TIF-funded projects proposed for the next CIP Budget Year are as follows: { { J i 0 Committed Projects: ® Gaarde Street (Design and right-of-way): This project is the design of Gaarde $650,000 Street from Highway 99W to 1215` Avenue, and from the Quail Hollow-West subdivision to its intersection with Walnut Street. The funding of $650,000 is .4 3 provided to design the projects and begin the right-of-way acquisition necessary for construction implementation. • Bonita Road from the Railroad Tracks to the Fanno Creek: $800,000 was $386,000 funded in FY 1997-98. $414,000 was expended for Phases 1 and 2, which Memorandum to City Council 1999-2000 Capital Improvement Program Page 4 of 13 included underground utilities and reconstruction of the railroad crossings. Phase 3 of this project will include street widening. Necessary right-of--way and easements required for the widening have been obtained. Construction began in early June on this project. • Walnut Street/Tiedeman Avenue Intersection Realignment and Signalization $1,300,000 (Construction): The design of this project was completed in FY 1998-99. Project construction is expected to begin July 1999 and is projected for completion by September 2000. • Burnham Street Reconstruction and Widening (Design and Right-of-Way): $300,000 This project is the design of Burnham Street for development to ultimate width from Main Street to Hall Boulevard. The project design would identify the right-of-way required and begin the acquisition process. Additional funding that may be needed for right-of-way acquisition and construction of the project would be programmed either in future budgets, or in a transportation bond issue. Community Development Block Grant (CDBG) Project: $190,000 Lincoln Street, between Greenburg Road and Commercial Street, has been approved for CDBG funding effective July 1, 1999. The scope of this project is to construct half-street improvements, which include construction of sidewalks, curbs and streetlights. The total project cost is $190,000 with $166,800 in CDBG funding and $23,200 in City funding and in-kind contribution. 69th Avenue Local Improvement District Project: $1,600,000 This project is the construction of 69`h Avenue between Hampton Street and Dartmouth Street to its ultimate section in compliance with the Tigard Triangle Design Standards. The LID was initiated and formed by the City at the request of Specht Development, Inc. The project has been designed and bid award has been made for construction of the improvements. Land acquisition for the extension of Beveland Street from 68th Avenue to 70th Avenue is included in this project. The total LID cost is estimated at $1,600,000. This amount is approximate and includes all costs involved in the LID. The actual costs could well be less than this amount, and will be compiled after the improvements are completed and accepted by the City. PARKS SYSTEM PROGRAM Introduction This initial draft of the parks component of the City CIP provides a schedule for addressing local park and open space needs over the next seven years. Following public review and adoption, the projects Memorandum to City Council 1999-2000 Capital Improvement Program Pagc 5 of 13 listed for the first year of the park CIP will be incorporated into the City's 1999-2000 budget process. Although the general intention is to include the projects for each following year into the next year's budget process, projects listed for fiscal years 2000-2001 to 2006-2007 are regarded as a tentative list. The scheduling of these projects is subject to change based on the changing needs of the community and changes in available funding for financing park capital improvements. The need for flexibility in making modifications to the seven-year plan, as the need arises, is especially important with regard to potential land acquisitions. Land acquisition opportunities may present themselves prior to their identification in the CIP. Flexibility is needed to ensure that if properties considered critical to the park system come on the market, the City has the ability to evaluate the situation and move in a timely manner, if appropriate. In order to maximize city park improvement dollars, the same flexibility is needed with regard to potential grant funding and partnership opportunities, which may not follow the timeline or be identified in the seven-year plan. Park and Open Space Master Plan The ten-year "Park and Open Space Master Plan" adopted March 1999 was used as a framework in developing the parks CIP. However, the present CIP includes only a portion of the improvement projects recommended for finding in the master plan. This is primarily because the master plan recommendations assumed a much higher level of funding than presently exists. As a financial planning tool, the present CIP takes a conservative approach and reflects finding levels for which there is some level of confidence. Should new finding be realized, it will be possible to accelerate the schedule of capital improvements and to include additional projects recommended in the park and open space master plan. Woodard Park Expansion Plan The same month the parks master plan was adopted, the city adopted a site and management plan, developed with neighborhood involvement, for Woodard Park and an abutting a seven-acre property purchased with Metro regional Greenspace funds. Metro approval of this plan is pending. Three projects included in the present CIP relate to the expansion area and are contingent on Metro granting to Tigard the authority to manage the seven-acre property in accordance with the city's adopted site plan. win Funding Sources + Revenue sources for the 1999-2007 parks CIP include Park System Development Charges (SDCs), a local share Greenspaces bond measure finds, other finds, and grants. The ark SD is the city's most consistent funding source for parks. It is a charge imposed on new development in order to recoup some portion of the cost of providing new residents and employees with park facilities. The draft CIP assumes the park system development charge will be revised upward during 1999. City Council has 3 indicated an intention of increasing the fee structure and, if allowed by Washington County, of i expanding the SDC to new development in the Urban Services Area. Local share is the portion of the 3 regional Greenspaces bond measure to be passed through to local park providers for neighborhood and a community scale Greenspace projects. These funds can be spent only on natural area acquisition and trail related projects. The inter-governmental agreement with Metro for the expenditure of these funds expires 12/31/99. Other funds include an annual contribution of $15,000 from the Atfalati Recreation District toward the cost of acquiring land and improving Cook Park. Grant funds include a pending Memorandum to City Council 1999-2000 Capital Improvement Program Page 6 of 13 i transportation department grant application (Tualatin River Pedestrian bridge) iui ' d p;;te.~tial Community Development Block Grant proposal (Bonita Park). It is important to emphasize that these grant programs are competitive and there is no guarantee that Tigard's project proposals will be picked for funding. Project Descriptions The list of first year, or FY 1999-2000, projects include "Committed" and "New" projects. "Committed" projects are projects that were funded last year, but were not anticipated to be completed as of July 1, 1999. The funding shown for these projects are the amounts needed to complete the project. "New" projects are projects that will be funded for the first time. Attached as Exhibit B is the Parks component of the City's seven-year CIP plan. • Committed Projects 1 & 12. Cook Park Expansion: Construct bio-Swale, east restrooms, parking lot, and install utilities. 2. Woodard Park Play Structure: Replace older play structure with new structure designed for younger children. 3. Woodard Park Improvements: Install new restroom or other improvements as called for in master plan. 4. Fanno Creek Park Lighting: Install overhead lighting along pedestrian trails. 5. Tigard St./Fowler School Trial: Construct 1,800-foot segment of Fanno Creek trail with bridge over Fanno Creek. 6. Fowler School/Woodard Park Trail: Install 1,526 foot segment of Fanno Creek trail 7. Woodard Park/Grant Avenue Trail: Acquire land and construct 1,100-foot trail segment, including bridge over Fanno Creek. 8. Grant Avenue/Main Street Trail: Obtain right-of-way and install 650 feet of new trail connecting to existing trail at Morland Plumbing. Replace existing path located under Pacific Highway. 9. Main Street/Ash Street Trail: Install boardwalk, bridge, and paved path between Main and existing Fanno Creek trail segment. s 10. Greenspaces Acquisitions: a Purchase natural area along Fanno Creek by 12/99 with remaining Greenspaces local share funds. Memorandum to City Council 1999-2000 Capital Improvement Program Page 7 of 13 11. Bottom Barriers - Summer Lake: Provide bottom barriers for weed suppression in Summer Lake at those areas that cannot be reached by the aquatic harvester. New Projects 13. ADA Transition Plan: Develop system-wide plan to meet federal American with Disability Act access standards. 14. Fenced Dog Park: Locate suitable site for fenced dog park and address on-going maintenance requirements through dog owner friends group. 15, 20, 27, 29, & 33. Upgrade Playgrounds: Replacement and retrofit all play structures as needed to improve safety. 16. Cache Creek Park Master Plan: Hire consultant to develop site plan for natural area park with public involvement. 17. Realign trail at N. Dakota Street: Realign Fanno Creek trail at N. Dakota St. to connect opposite southerly segment. 18 Cook Park/85`h Avenue Trail: Extend multi-use trail from the end of 85th Ave. to connect with the Cook Park trail system. 19. Cook Park Field Drainage: Upgrade existing sportsfields at Cook Park. 21. Trail Alignments Study: Determine the feasibility of and map alignments of proposed trail extensions: Ash Creek/Fanno, Summer Creek/Fanno, Genesis/Pathfinder, Durham Road/Tualatin River, and Powerline from Barrows to Tual. River. 22. Walnut/Woodard Park Trail: Construct segment connecting Pathfinder/Genesis to main stem Fanno Creek Trail. 23. "Albertson" Park Improvements: Construct priority improvement(s) identified in park master plan now under preparation. 24. Tualatin River Pedestrian Bridge: Construct bridge over Tualatin River using grant funds, if awarded. 25. Bonita Road Park: Construct neighborhood park financed by grant funds, if awarded. 26. "Canterbury" Park: In cooperation with water district, develop neighborhood park on Little Bull Mt. Reservoir site. Memorandum to City Council 1999-2000 Capital Improvement Prograrn Page 8 of 13 28. Cook Park/RR trail: 8xieii.1 Tualatin. - - trail .,TM, Cook Park to railroad tracks. 30. Construct rollerblade/skateboard facility: Identify site and construct skate park. 31. Renovate Woodard Park: Develop Woodard Park in accordance with master plan. 32. Hall/Bonita trail Construct Hall/Bonita Fanno Creek trail segment. 34. Bonita Road/Durham trail: Obtain right-of-way and complete segment of Fanno Creek trail. 35. Develop nature park: Implement master plan for Cache Creek Park. 36. Acquire land for Jack Park Expansion: Acquire 3.4-acre property located between existing park and Walnut Street. 37. Pathfinder/Genesis Trail Extension: Extend trail from Fairhaven to Gaarde Street. SANITARY SEWER SYSTEM PROGRAM The sanitary sewer funding has funding sources that are reserved for maintenance repairs to the existing sanitary sewer system, capacity upgrades as recommended from the USA Master Plan, and for the Neighborhood Sewer Extension Program. A new program was created by City Council in FY 1997-98 to extend sewers into commercial areas. This new program is included in the 1998-99 CIP budget and is again included in the 1999-2000 CIP budget. The unrestricted portion of the Sanitary Sewer Fund can be used for repair and maintenance projects Citywide and for extension of the existing system to unsewered areas. In addition, one of the City Council goals is preparation of a Comprehensive Public Facility Plan for sewers, both storm and sanitary. Several studies will need to be performed in FY 1999-2000 to obtain information necessary for preparation of the Sanitary Sewer Facility Plan. Funding for these studies is included in this budget. The detailed project listing for 1999- 2000 and the full 7-year program is attached as Appendix C. The projects that are proposed for Sanitary Sewer Funding are as follows: 0 Neighborhood and Commercial Area Sewer Extension Programs: The $500,000 Neighborhood Sewer Extension Program has been a highly successful program commencing with its implementation in the 1996-97 CIP budget year. Last fiscal year's program included two homes on Hillview Street. There are two projects that have been designed and are ready for implementation in FY 1999- 2000: 106th & Johnson Street and the Walnut & Tiedeman Intersection. Memorandum to City Council 1999-2000 Capital Improvement Program Page 9 of 13 oil • Sanitary Sewer tMajor Maintenance Program: These funds would be used to $40,000 contract out sewer repair projects that are beyond the repair capabilities of the Public Works Department. This program is expected to be a continuing program in future years. A proposed sanitary sewer major maintenance project in FY 1999-2000 includes Pinebrook Street (west of Hall Boulevard). • Commercial Street to Burnham Road: This project provides funding to upsize $100,000 approximately 1,250 feet of sanitary sewer between Commercial Street and Burnham Road. • Bonita Road (at Milton Court): This project is to replace or relocate $40,000 approximately 250 feet of 8-inch sanitary sewer pipe that crosses Fanno Creek at Milton Court. The existing pipe has poor grade, severe belly and has required monthly cleaning for many years. STORM DRAINAGE SYSTEM PROGRAM The storm drainage funding has the same mix of sources as the sanitary sewer fund. The funding is generally reserved for currently unknown small projects that come up during the year. Funding from the new SDC's must be used on projects designated on the USA Master Plan. One of the major objectives for the Engineering Department during the next fiscal year is the development of a Comprehensive Public Facility Plan for Storm Drainage, in accordance with a City Council goal. Once the plan is developed and projects are identified and prioritized, implementation of project design and construction will be incorporated into the annual CIP budget. The Public Facility Plan projects are expected to be initiated in FY 1999-2000. Until the Plan is developed and adopted, non-SDC funded projects selected for incorporation in the CIP budget will be on a case-by-case basis with emphasis on resolving relatively small-scale, severe drainage problem areas.' The detailed project listing is attached as Appendix D. The projects currently proposed for CIP Budget Year 1999-2000 are as follows: • Committed Projects: • 118th Court Erosion Control: This is an erosion control project that needs to $50,000 extend the improvements further downstream to alleviate the heavy erosion on the side slopes and streambed. The initial step would be to initiate a study of the area along the entire streambed to determine the extent of the erosion and to provide measures for resolving the problem. The remainder of the funds would be used to design the project, obtain any necessary permits, and initiate construction based on the plan developed. Any additional work that cannot be completed with the funding available would be considered for inclusion in next fiscal year's program. • Lincoln Street Drainage Improvements: The drainage system upgrade on 91st $60,000 Avenue, from Grecnburg Road to Lincoln Street, has been included in the 91 st improvement project. This project extends the drainage system along Lincoln Street from 91 st Avenue to Commercial Street. Design and Memorandum to City Council 1999-2000 Capital Improvement Program Pagc 10 of 13 construction of this project will be combined with the Lincoln Street project that is funded by CDBG. 0 116th Avenue Drainage Improvements: This project intercepts the existing $75,000 drainage on 115th Avenue and re-routes the storm runoff down 116th Avenue to an existing creek. The existing system is inadequate, cannot accommodate the storm runoff during the heavy rains, and frequently overflows flooding the surrounding homes. 0 New Projects: 0 Storm Drainage Major Maintenance Program: This program addresses minor storm drainage problems requiring more than normal maintenance effort. $60,000 This year program includes drainage repairs at Katherine Street (at 121St Avenue), Ann Court (at 124th Avenue) and Gaarde Street (at 118th Court). 0 Pacific Highway and Durham Road: The outfall of the existing drainage $50,000 system at the intersection cannot be located. This project installs approximately 100 feet of storm pipe and connects to the State system in Pacific Highway. Completion of this project will eliminate traffic hazards created by standing water during heavy rains. 0 Walnut Terrace (at 69`h Avenue): The existing storm lines on this street are $80,000 impossible to maintain due to failing materials and various diameters in the same run. This project provides funding to replace approximately 800 feet of storm drain pipe and construct needed catch basins. 0 Hoodview Street Drainage: This projects installs an underground drainage $40,000 system on the east portion of Hoodview Street to collect the storm runoff and pipe it to the drainage system on Kable Street. The project is intended to alleviate the extensive amount of sheet flow on the street and to divert year- round discharge from one or more of the lots to the underground drainage system. 0 Thorn Street (at 82nd Avenue): This project installs 860 feet of storm pipe, $75,000 catch basins, manholes and an outfall structure. The funding will also be used to acquire a permanent drainage easement. The total project cost is $75,000 with $65,600 in CDBG funding and $9,400 in City funding. WATER SYSTEM PROGRAM The Water System projects and funding are decided by Maintenance Services in the Public Works Department, with the approval of the Intergovernmental Water Board. The list of water system projects for the upcoming fiscal year, and for the next six years afterwards, is attached as Appendix E. The following are the Water System Projects for FY 1999-2000. 0 Replace 460 feet of 10-inch cast iron water main with 12-inch ductile iron; $90,000 460 feet of 8-inch cast iron water main with 8-inch ductile iron; and 175 feet Memorandum to City Council 1999-2000 Capital Improvement Program Page 1 I of 13 of 6-inch cast iron water main with 8-inch ductile icon on SW Tiedeman Avenue at SW Walnut Street. This project is part of the Tiedeman/Fonner/Walnut intersection improvement project. • Install 3,400 feet of 24-inch transmission main on SW Beef Bend Road from $750,000 SW 131 st Avenue to SW King Arthur. This is to be completed during the County's project that will be funded by MSTIP 3. The County project consists of widening Beef Bend Road from two lanes to three, construction of retaining walls, sidewalks, storm drainage improvements, and vertical and horizontal realignment. The County postponed this project during 1997 due to Measure 47. • Replace 800 feet of 6-inch cast iron water main with 6-inch ductile pipe on $60,000 SW Lincoln Street from SW Greenburg Road to SW 91st Avenue. This is an on-going program of replacing old cast iron water mains with ductile iron pipe in conjunction with the City's street improvement program. • Construction of pressure reducing stations within the Bull Mountain system. $40,000 The pressure reducing stations are constructed as needed, when new subdivisions come on-line. On Bull Mountain, properties below an elevation of 580 feet are serviced from the 713-foot service zone. At an elevation of 430 feet, the water pressure becomes excessive and the operating (working) pressure must be reduced. Depending upon timing, we have identified two proposed subdivisions (Autumn Hill and Quail Hollow West) that would require pressure-reducing facilities. • Install 2,700 feet of 12-inch distribution main on SW 150th Avenue from $260,000 Bull Mountain Road to Hawks Ridge (Bull Mountain system). • Install 1,450 feet of 12-inch transmission main on SW North Dakota between $140,000 115th and 121st Avenue. This will complete a 12-inch loop to SW Scholls Ferry Road. APPENDICES The appendices with the detailed project listings and other relevant documents are attached as follows: • Appendix A: Street System Program • Appendix B: Parks System Program • Appendix C: Sanitary Sewer System Program • Appendix D: Storm Drainage .System Program • Appendix L: Water System Program Memorandum to City Council 1999-2000 Capital Improvement Program Page 12 of 13 C Appendix F: 1998-99 Capital Improvement Program • Appendix G: Pavement Corrective and Preventative Maintenance Backlog • Appendix H: Capital Improvement Program Overview dated March 4, 1999 o Appendix I: Proposed PMMP Projects -FY 1999-2000 ® Appendix J: CIP Funding Projections from Director of Finance dated March 29, 1999 c: William A. Monahan, City Manager Ed Wegner, Public Works Director Jim Hendryx, Community Development Director Cyndi Turner, Financial Operations Manager Vannie T. Nguyen, CIP Division Manager 1:\ENG\GUS\1999.2040 CIP\1999-2000 Capital Improvement Program to City Council Memorandum to City Council 1999-2000 Capital Improvement Program Page 13 of 13 f TLGGRV4 R AG try 5'Y STEM ° GAS T~ pIt°JECT ,000 . $84,000 projects $25,000 Committed ments pall t Avenue) rove ht.of-~,Vay) $650,000 g00 CDBG) pedestrian lm Design and R'~ date Study 000 (5166, Funded) '19th A o,ri,ae n Systemplan p of way) $38 p~,000 5190. 004 (100°1° LID;190,0Q0 & Right- $1,30 51,640, Transp Street (Design no Creek) Gaarde Tracks to pane ealignn1ernt nue R 5152,000 Bonita Road ( 4e 5,2 e iedeman e p,ats ,336,004 Walnut Stre rovem ntDistrict projects $1,94,000 Lincoln Street ocal ln1pro,eme 69th Avenue Total Co,m~ttted 5152,040 $2,336,000 2040 $944 000 FY 1999- projects 5304,000 $50,404 ea Committ eserve f way) $20,000 n Transit R e projects ht.o - TIF Reserve for Fug ~ and 1-"n'ted R g $30,040 D 5233,000 51,190,000 Burnham Street ( 1 st Avenue t @ d peasibility Study 560,000 I,lTnhleaf Sweet. an lot pxoject) $55,000 Traffic CircC 0sswalk Lights pi ( $3,800,000 Embedded a or Maintenance Program for 1999-2000 pavementM l Traffic Calm~ng~ogram Totals fo 5325,000 $2,039,0fl0 $10,000 FY 2000-01 walnut $30,400 ,serve uail110110w to andwow) 560,000 T1F Transit R Street Extension-Q011 page A-I Gaar apleleaf de Street @11st Avenue (Design M nt (Design) Trafficun dierlScoffinSRealignme llalltll TAI-1MYRGVEM~NT YRQG'~M 1994 r0a0 CAYI v 1 j`~y Jiy~ y„v» ~OGRM T SST OT- - TAX T . - $80,000 3EC'~ $300,000 pgQ $60,000 d e Replacement (Design) $600,000 Tigard Street Br Maintenance program $2,364,000 pavementM } ogram 2000-41 'Traffic Calming pr totals for FY $430,000 $235,000 Fy 2001-02 $gb0,040 $80,000 TIF Transit Reserve ~Nalnut $30,400 TIF Reserve far projects uail HoUoW to d Const) $b0,400 gtreetBxtension' ROW an Avenue ( $354,000 Mae trees M A f street $90,000 aplelea @ 71st Traffic Studies ents $610,000 pedestrian lmprovem ce program $1'525,000 a3or Mamtenan 2001-02 pavement M program Totals for EY Traffic calming $530,000 $1,225,000 $30,000 F}( 2002-43 $60,000 TIF Transit Reserve $430,000 TIF Reserve for projects $104,000 Traffic Studies $620,000 Im rovements program pedestrian ox Maintenance -03 Traffic $1,155,000 pavementM j progr Calming am Totals for FY 2002 $620.000 $2,035,000 $30,000 FY 2003-04 A-2 TIF 'Transit Reserve page TIF Reserve for projects Traffic studies 1 CAPITAL 1999.2000 CA STREET SYSTEM PROGRAM GAS TAX OTHER FMING PROJECT $60,040 Pedestrian Improvements $440,000 Pavement Major Maintenance Program $100,000 Traffic Calming Program $630,000 Totals for FY 2003-04 $2,655,000 FY 2004-05 $700,000 TIF Transit Reserve $2,755,000 TIF Reserve for Projects $30,000 Traffic Studies $60,000 Pedestrian improvements $450,000 Pavement Major Maintenance Program $100,000 Traffic Calming Program $640,000 Totals for FY 2004-45 $3,455,000 FY 2005-06 $770,000 TIF Transit Reserve $3,385,000 TIF Reserve for Projects $30,000 Traffic Studies $60,000 Pedestrian improvements $440,000 Pavement Major Maintenance Program $120,000 Traffic Calming Program $650,000 Totals for FY 2005-06 $4,155,000 Page A-3 APPENDIX A 1999-2000 CAPITAL IMPROVEMENT PROGRAM PARKS SYSTEM PROGRAM PROJECT PARR SIDC GREENSPACES OTHER/GRANT Committed Projects 1 Cook Park expansion $165,000 2 Woodard Park play structure $60,000 3 Woodard Park. Improvements $50,000 4 Fanno Creek Park trail lighting . $60,000 5 Tigard St./Fowler Sch trail $125,000 6 Fowler Sch/Woodard Pk trail $42,000 7 Woodard Pk/Grant Ave trail $55,000 8 Grant Avenue/Main St trail $40,000 9 Main St/Ash Ave trail $150,000 10 Greenspace acquisitions $185,000 11 Bottom Barriers $20,000 Total Committed Projects $767,000 $185,000 FY 1999-2000 Committed Projects $767,000 $185,000 12 Cook Park Expansion $400,000 $15,000 13 ADA Transition Plan $30,000 14 Fenced dog park $20,000 15 Upgrade playgrounds $50,000 16 Cache Creek Park Master Plan $37,500 17 Realign trail at N. Dakota $10,000 Totals for FY 1999-2000 $1,277,000 $222,500 FY 2000-01 18 Cook Pk/85th Ave trail const $100,000 19 Cook Park field drainage $250,000 20 Upgrade playgrounds $80,000 21 Trail alignments study $30,000 w 1999-2000 CAPITAL IMPROVEMENT PROGRAM APPENDIX B Page B-1 ~Nmffiw pROGFXM mom GTMg, G PARK SDC G~NSpACES c OJECT $35,000 $1,004,404 trail $50,000 $320,000 WalnutlWoodardPk ents $1,320,000 22 park improvem 23 "P~lbertson s 400 24 Tual Riv Pea Bridge $545, 2400-O1 25 Bonita Road Park Totals for FY FY 2001-02 $320,000 $80,000 "CanterburY" neighborhood park $84,000 26 Upgrade playgrounds $480,000 27 kIRR trail 2001-02 28 Cook Par Totals for FY $180,004 FY 2002-03 $150,000 $30,000 Upgrade playgrour,ds $250,000 $30,004 30 ility 29 Provide roller P~ and fa' $580,000 31 Renovate Woodard Totals for 2002-03 $416,000 FY 2003-04 $80,000 HalUBonita trail $496,000 33 32 Upgrade playgrounds Totals for FY 2043-04 $415,000 FY 2004-05 $100,000 a(Durham trail $515,000 34 Bonita R nature Park 2004-05 35 Develop Totals for Page B-2 APPENDIX PROGRAM 1999_2.000 CAPITAL IMPROVEMENT ~~TM sp~cls 1~ . ,~Sq,004 $taa,ooo X005-06 ackEx4• $SSpgoo p equi e land for trail ~p05-06 36 pathfindexlGeneSis Totals fOr 37 page B-3 ~yyESDI" r PR~VENiENT PRGGgAN>. 1999-2p40 CApITAI.IM , SIC C'';ID FRa~'CT , $40,000 FY 1999-2000 $500,000 Sewer Major Maintenance Extensions $100,000 Sanitary S ercial Area sewer $40,000 Neighborhood and Comm am road $25,000 Commercial Street to Burnham $2,500,000 Bonita Road (at Milton Court) $2,500,000 Sewer Facility plan Studies $705,000 Sanitary achy Upgrades 1y99_2000 Reserve for CaP Totals for FY $40,000 FY 2000-01 $220,000 $2,885,000 Sanitary Sewer Major Maintenance $2g85,000 and Commercial Area Sewer Extensions $260,000 Reserve N for eighborhood CaP acity UPgrades Totals for FY 2000-01 $40,000 FY 2001-02 $220,000 $3,2'0,000 Sewer Major Maintenance $3,270,000 Sanitary ea Sewer Extensions $260,000 Neighborhood and Commercial Ar Reserve for Capacity Upgrades Totals for FY 2001-02 $40,000 FY 2002-03 Sanitary $220,000 $3,655,000 ' Sev,,er Major MatntenanCeSewer Extensions $260,000 $3,655,000 Neighborhood and °Up~adercial Area es 2002_03 Reserve for Capacity Totals for FY page C-1 OFF NDIX C 1999_2000 CAPITAL IMPROVEMENT PROGRAM SANITARY SEWER SYSTEM PROGRAM PROJECT " ff, .R 7[TE SDC OTHER FUNDING FY 2003-04 Sanitary Sewer Major Maintenance $40,000 Neighborhood and Commercial Area Sewer Extensions $220,000 Reserve for Capacity Upgrades $4,040,000 Totals for FY 2003-04 $260,000 $4,040,000 FY 2004-05 Sanitary Sewer Major Maintenance $40,000 Neighborhood and Commercial Area Sewer Extensions $220,000 Reserve for Capacity Upgrades $4,425,000 Totals for FY 2004-05 $260,000 $4,425,000 FY 2005-06 Sanitary Sewer Major Maintenance $40,000 Neighborhood and Commercial Area Sewer Extensions $220,000 Reserve for Capacity Upgrades $4,810,000 Totals for FY 2005-06 $260,000 $4,810,000 1999-2000 CAPITAL IMPROVEMENT PROGRAM APPENDIX C Page C-2 GRAM SDC S'FO p .0 E JECT $50,000 Committed Projects $60,000 118th court Erosion C Improvements $75,000 $100,000 $260,000 Lincoln Street Drainage Improvements Avenue Drainage $360,000 116th A uaTePretreatment. Avenue $185,000 Washington Sq projects Summer Creek wetland P otal Commttted $360,000 $185,000 FY 1999-2000 $b0,000 ects $50,000 $75~Opp ($65,600 CDBG) Committed Proe Ma,or Maintenance program $80,000 Storm Drainage and Durham Road Pacific Highway at 69th Avenue) $40,004 $90,400 Walnut Terrace ( venue) Thorn Street (at t nd A $35,000 $450,000 1-loodview Street Masterainage Plan Prolects $450,000 oleCts Reserve for USA plan Pr ' Totals for FY 19992000 Reserve for Public Facility $130,000 FY 2000-01 $115,000 Master Plan ects $60,000 $130,004 Reserve for USA - plan Pro] $175,000 Reserve for Public il%intenance Storm Drainage Major Totals for FY 2000-01 $170,000 FY 2001-02 page D-1 Reserve for USA Master Plan A.PRIENDIX D AM 1999-2000 CAPITAL IMPROVEMENT PROGR r4- ImOGRAM ~ Il~~~~ SAS ~~c oT ~ . $215,000 'pRonCT $60,400 $110,000 projects $275,004 Reserve fore ueliMajo ~lMa'ntenance 2001-42 Storm Drat g Totals for $210,000 $315,000 gY 2002-03 $60,000 $210,000 Reserve for USA Master P1 Plan projects adlitY Reserve for Publ $315,000 ic Por Maintenance 002-03 Storm Drainage Mal Totals for FY 2 $250,000 FY 2003-04 $415,000 Master Plan $60,000 $250,000 e for USA projects $475,000 Resew e for Pub1. _Facility PlanReserv e Major Maintenance FY 2403-04 Storm Drainag Totals for $290,000 FY 2004-05 $515,000 Resew Master Plan $60,000 $290,004 e for USA projects $575,004 Reserve for PueliMa or1Ma ntenance 2004-05 Storm Drainag Totals for FY $330,000 FY 2005-06 $615,000 USAMaster Plan projects $60,000 $330,000 Reserve for $675,000 ublic Facility plan Reserve for P Major Maintenance 2005.06 Storn► Drainage Totals for page D-2 ~pE~yX ~ PiTA1-1MPROVBMRNT PROGRAM 199g_2000 CA 101 STIER eel! r-r" 00 ~R_ ~;-.•.i t.:. t water r,.. iron cast W ductile iron; 460 feet . 8- ductile iron on S with 12-inch with 8-inch Tovement 0 water main water Main rwalnut intersection imP 1999 2000 cast iron inch cast iron and 115 feet of 6- $'150,004 art of the Tiedem Replace 460 feet of 1 'inch ect is p with 8-inch ductile iron, this proj King main at SW Walnut 131st Avenue to SW ect Tiedeman street SW . The County prod SW Beef Bend Road aed by MSTIF 3 storm drainage project. main on will be fun sidewalks, due to nch transmission m , s project that `e retaining walls, 1997 feet of 24-i wring the County, es to three, ostponed this project during Install 3, 400 leted d road from two lan~h~, This is to be c Be f Bend en'. The County p $60,000 ists of widening SW Lincoln Street from SW cons and vertical and horizontal yeah mprovements pipe on water mains iMeasure 47. with 6anch ductile old cast iron cast iron water main Ding program of replacing $4p,000 feet of 6-inch This is an on-g Replace 800 W 91st Avenue improvement progran'' stations are Road to S N s street The pressure reducing elevation of Greenburg as part of the City Bull Mountain system. ro e.rties below an ductile iron pipe within the ()n gull Mountain p p water pressure becomes e reducing stations a on-line of 430 fee~Tng~ we have identifie Cons d two ressur At an elevation facilities. Construction of p when new subdivision z one. Depending UPon reducing cted as needed, the 113-foot service the reduced. ou Aire pressure- $260,000 constru iced from Tessure MIJS west) that would req Ridge 580 feet are ser`~ operating (working) pd ua'I Ho11ow from taro excessive Road to Hawks anQ Bull 1vlouti and th Hill 8,140,000 proposed subdivisions (Autumn main on SW 150th Avenue of 1'2-i'36 distribution venue This will oTth Dakota between 115th and 121st A Install 2, 700 feet 51,340,000 (Bull Mountain system) main on SW N 1999 2000 inch transmission Road. Total for 450 feet of 12- to SW Scholls F • I oral fete a 12-inch loo 1499-2000 Capital improvement Program ~ppE~DIX ~ page B-1 of 4 . - 285 000 ,z;3 y ham This p ° e een Bonita and Dun is the this estimate 000 . S95Q$ M Sw 19th Aven Lem° ct. included in services 135th water math rovemen of.33 water serviSW F}( 2000-01 Street Improvement mp tan arelocation For ner to ganch cast iron Avenue 121st SL the walnut Street 4,000 feet of SW 9th of a new fire hy' Street from Replace with the installation SW walnut cted asp $565,000 is in conjunction drams, ai ,bjs al pTOject would be cOnstru w Barrows R°ad. ent Of three fire by smission , ,,placement feet of 24-inch iran vault. and walnut to S $1,800,000 Install 59 600 V control Valves and SW 135th Avenue 2001 Venue and PR main from y 2004- ect. 'natal for ,,,'Ovementprot of 16-inch transmission e Insta114,400 feet $7bp,000 ur to BuI] Bead R t to oad from Sw t~ r6ssion to the gw Beef increase main on 24 tta hase ptQ3ec $1,000,044 F}( 2001-02 smission -inch ne second Of a three-p 3,800 feet of 'this is 217 ,Bradley Corner. install d and 99W vault ( Mounta $104,000). ln Roa Bull MOtm%in. Greenb,ug Road, from meter of B on, w station an $1,764,004 south side smission main 000) and V a PR -02 feet of 24-tnch tran 21'1($100, Total for 2001 41000 a bore under IM Install This would include , $3gp,000 T Gaarde Street. This Road to Sew Gaarde Street. M°~~ end Road t0 S m ail, from s ~ gull on Beef B 20fl2-03 smission 131 venue feet 'of 24-inch ~za'oject from SW Install l , 900 24-inch loop P' completes the new l ImprOVementProgt' 2000 Capita A Pag E-2 of 4 W ATEI2 SYSTEM pROGR'M wAT] -P FUND . $ ' Dakota. from SW Walnut Street to SW North nal reinforcement from medium sized transmission facilities. $252,000 3,30 ea w feet t01 i edlas needing additional SW 121st Avenue growth, on Bull In s ar This area was identfi ending upon reservoir with an overflow elevation of 410 or 550 feet, depending Reserve fund fora $452,000 Mountain. Total for FY 2002-03 03-04 Canterbury end of Lane our to SW service Beef area R Cedt . This $300,000 F}( 20 Install 1,900 feet of 12-inch water main on mission f99Wacilities from S to the south This . $160,000 This water main will reinforce Iran SW 135th Avenue to includes a rock allowance. Road from water main on SW Scholls F~ will complete a circulation loop for 9 Install 1,620ccess tvf apartment complex on SW Scholls Ferry. $400,000 emergency a on this area. upon growth, with an overflow elevation of 410 or 550 feet, depending $860,000 a Reserve fund for a reservoir Total for FY 2003-04 Bull Mountain. $410,000 FY 2004-05 In on SW Beef Bend Road from SW 146th Avenue to SW 'aI Instal, 3,200 feet of 16 future eservoir (4 0 zone). 150th Avenue north to 1999-2000 Capital Improvement Program AI']PENDIX E Page E-3 of 4 11 s,YS'a% pp,GGRAM yVATETZ;FUND WAS r ~ . $1,300,0 a h., 11 Mountain with an overflow the 4I4 ern flank °f Bu s£er water from on gallon reservoir on the north 124,040} to tran ing station $54,000 tilt Construction of 1 m lso included is a Pe Bull Mo,uttam system. 4-inch cast s is to replace an aging elevate he ne ~ reservoir. This is within ~ s Street. Thi zone on SW Scoffin water main this past year. x,1,764,000 4-mch a. tenance 2004-0 e Install 1,540 feet of had increased m Total for iron water main that has X410,000 end Road from SW 145th Avenue to SW on SW Beef B 2045-06 smission main on $504,000 to future reservoir (410 zone}. upon Insta113,200 fee, ~lb-inc ~ 410 or 554 feet, depending P 150th growth, Av $914,000 overflow elevation of Total for F`~ 2004-OS I'll e Reserve fund flank £or aof Bull Ivlountain• the southern 1999-2000 Capital Improvement Program OpFEriDlX Page EA of 4 1998-99 Capital Improvement Program APPENDIX F 1997-9g Capital Improvement Program Appendix F CITY OF TIGARD FACT SHEET 13125 SW Hall Boulevard Tigard, OR 97223 Contact: Agustin P. Duenas. P.E., (503) 639-4171 AGENDA: June 23, 1998 TOPIC: 1998-99 Capital Improvement Program BACKGROUND: The Capital Improvement Program (CIP) includes improvements to the streets, storm drainage, sanitary sewer, water and parks systems. The program is updated each year, and is reviewed and approved by the City Council. The CIP formulation is separate from the yearly operating budget process but proceeds on a parallel course and is approved on the same fiscal year basis as that budget. The formulation process begins with Citizen Involvement Team input followed by Planning Commission review and recommendation. The final step in this process is City Council review and approval. The CIP, through the adoption process, establishes the budget for each fiscal year and serves as a planning document to guide the infrastructure improvements over the following 6 years. The 1998-99 CIP documents outline the program and present the recommended projects for Fiscal Year 1998-99. Also included is a tentative list of projects for the following six years. The 1998-99 CIP was submitted to Planning Commission on May 20, 1998. At its meeting on June 1, 1998, Planning Commission recommended approval of the proposed program with minor modifications to conform to the Finance Director's updated projections of funding availability. Council may make additional modifications to the plan during its review and approval process. The approved plan would be the.approved Capital Improvement Program for Fiscal Year 1998-99. COST: The 1998-99 Capital Improvement Program project amounts are. based on the Finance Director's funding projections for Fiscal Year 1998-99. l :\citywide\facts\cip98 fct.doc AGENDA ITEM # FOR AGENDA OF June 23. 1998 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE 1998-99 Capital Improvement Program PREPARED BY: A.P. Duenas DEPT HAD OK 01~CITY MGR OK ISSUE BEFORE THE COUNCIL Adoption of the 1998-99 Capital Improvement Program and approval of the 1998-99 Projects. STAFF RECOMMENDATION Staff recommends that the City Council, by motion, adopt the 1998-99 Capital Improvement Program as proposed in the attached memorandum dated June 2, 1998, with Appendices A through E. INFORMATION SUMMARY Attached is a memorandum outlining the 1998-99 Capital Improvement Program. This memorandum presents the recommended projects for 1998-99 and a tentative list of projects for the following six years. The 1998-99 Capital Improvement Program was submitted to Planning Commission on May 20, 1998. At its meeting on June 1, 1998, the Planning commission recommended approval of the proposed program with minor modifications to conform to updated projections of funding availability. OTHER ALTERNATIVES CONSIDERED Adopt the proposed Capital Improvement Program with additional modifications. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The 1998-99 Capital Improvement Program supports the Tigard Beyond Tomorrow Transportation and Traffic goals of Improve Traffic Safety (all strategies in the plan) and Improve Traffic Flow (all strategies in the plan). FISCAL NOTES 1'he 1998-99 Capital Improvement Program project amounts are based on the Finance Director's funding projections for Fiscal Year 1998-99. %ci"dc%w %cip99-99 doc Adam CITY OF TIGARD, Shoping A Better Community MEMORANDUM CITY OF TIGARD 13125 SW Hall Blvd Tigard, OR 97223 Phone (503) 6394171 Fax (503) 684-7297 TO: City Council FROM: Agustin P. Duenas, P.E. City Engineer DA'L'E: June 2, 1998 SUBJECT: 1998-99 Capital Improvement Program This document presents the proposed 1998-99 Capital Improvement Program (CIP) for review and approval. The Planning Commission approved. the 1998-99 CIP during its meeting of June 1, 1998, with minor modifications necessary to conform to the latest projections on funding availability. Background The long-term Capital Improvement Program, initially adopted by the City Council on August 23, 1994, identified projects for the 1994-95 CIP Program and:proposed a list-of projects for the next 6- year period. The Capital Improvement Program includes improvements to the streets, storm drainage, sanitary sewer, water and parks systems. The Engineering Department manages the street, storm drainage, and sanitary sewer CIP's. The Public Works Department manages the Water System CIP, while the Parks CIP is managed jointly by the Planning and Engineering Departments. The Capital Improvement Program is updated each year, and is reviewed and approved by the City Council. The CIP formulation is separate from the yearly operating budget process but is approved on the same fiscal year basis as the operating budget. While the program lists projects for subsequent fiscal years, the projects shown are tentative and are subject to change during the formulation process for each specific budget year. The CIP, through the adoption process, therefore establishes the budget for each fiscal year and serves as a planning document to guide the infrastructure improvements over the following 6 years. During each budget year's update, the revenue estimates are adjusted, the project cost estimates are reviewed, and the program and project priorities are re-evaluated based on changes in City plans, citizen input, and additional data which may become available. The 1996-97 CIP listed a 6-year program; the [997-98 CIP returned to the 7-year period originally established in 1994. The 1998-99 C[P continues with the 7-year program projections. ,~s Pedestrian improvements (Grant Avenue). This project $ 30,000 will provide a pedestrian path along Grant Avenue connecting existing walkway along Park Street with School Street and providing pedestrian access to Charles F. Tigard Elementary School. • 79th Avenue (Design and Rights-of-Way). This project $ 100,000 will provide funding for selecting an engineering consuitant firm to prepare the final design of the entire street from Durham Road to Bonita Road. • Traffic Studies: These are funds that are committed for $ 40,000 completion of the Transportadon System Plan (TSP) Update study, for the preparation of a regional transportation plan specifically focusing on the Washington Square area, and for the development of a feasible route to connect Dartmouth with Hunziker Street and Hall Boulevard south of City Ha11. Pavement Major Maintenance Program (PMMP) - This is a $ 500,000 program of corrective and preventive maintenance on all paved streets in Tigard. it addresses those streets that can still benefit from corrective or preventative action. There was a backlog of $1,500,000 in FY 97-98 for corrective overlays, repairs, and slurry seals and last year's program expended 5320,000 from the $500,000 PT\/IIvlP budget. Last year's program included funding projections based on anticipated increase in. the gas tax. That increase did not materialize. Hence, the budget funding level was scaled back by $186,000 for all gas tax funded projects. Projects for this program will be drawn from the Pavement Overlay Backlog list (Appendix G), and from evaluation of those streets that need slurry seals to extend the pavement life expectancy. The list of AC overlay and slurry seal projects for this year's program is attached as Appendix J. So, noo Traffic Calming Program - This program provides funding for $ -70;006 installation of traffic calming devices on streets that have clearly demonstrated the need for installation of these devices. The program emphasis to date has been on the installation of speed humps. During FY 1998-99, a more comprehensive approach to traffic calming will be initiated in accordance with the Council goal for development of a Comprehensive Public Facility Plan for streets. Speed hump installation will continue to be the mainstay of the program until the comprehensive plan Memorandum to City council 1998-99 Capital Improvement Program Page 3 of 10 Rod Ills Recommended Traffic Impact Fee (TIF) Projects TIF Funding can be used only for highway and transit capital improvements that provide additional capacity to major transportation systems. This funding is limited to major collector and arterial streets, and 50% must be spent on arterial streets. A major portion of these funds is being held in reserve until our transportation planning is completed. The Tigard Triangle area will need major improvements to develop streets to arterial and major collector standards. In addition, as the Walnut Island area is annexed, TIF funding will be required to improve 121x` Avenue, Gaarde Street and Walnut Street. The TIF reserve is currently large, and will grow even larger in the out years as shown in Appendix A. This increase in the reserve will most likely not occur as major projects are initiated and implemented once the transportation plan is completed. Significant drawdowns of the reserve amounts are expected in the next several years. The TIF-funded projects that are proposed for the next CIP Budget Year are as follows: • Committed Projects: $ 761,920 • Greenburg Road/Mapleleaf Intersection - Construction $ 8,920 of this project began March 1998 and will be completed by December 1998. This project is Federally funded and the City's share of the project cost is $50,000. The stun of $41,080 has been expended for the project, and the remaining of $8,920 needs to be carried over to FY 98-99 to complete the construction. Bonita Road from the Railroad Tracks to the Fanno $ 674,000 Creek - $800,000 was funded in FY 97-98. Phase I construction cost was $126,000, which included underground utilities. Phase 2 and 3 of this project will include replacement of the railroad crossings and street widening. Acquisition of right-of-way required for the widening is delayed due to the ongoing transfer of ownership between Burlington Northern Railroad and ODOT. Therefore, the construction of the next two phases of the project will be postponed until the spring of 1999. Walnut Street/Tiedeman Avenue Intersection Realign- $ 79,000 ment and Signalization (Design) - This project was funded in the amount of $80,000 in FY 97-98 to design the realignment and signalization of the existing Walnut/Tiedeman/Fonner Street intersection. A Request for Proposal was prepared to select a qualified consultant to design the project. Design is scheduled to begin in mid- June 1998. The amount of $79,000 will be needed for the consultant contract to complete the project design during FY 1998-99. Memorandum to City Council 199899 Capital Improvement Program Page 5 of 10 PARKS SYSTEM PROGRAM Attached as Appendix B is the parks component of the City's seven-year CIP, which begins July 1998. The list of projects in the proposed plan includes a single newly developed project: extending the existing Fanno Creek Park trail to connect with Main Street. In almost all other respects, the seven- year parks CIP is identical to last year's seven-plan, with the same projects listed by the same program year. Projects budgeted for last year but not anticipated to be completed by July 1, 1998 are listed as "committed projects". Projects identified during last year's CIP process for the 1998-99 program year are listed as "new projects". The reason for making only limited changes to the previous parks CIP at this time is that a comprehensive update of the city parks and open space master plan is currently underway. The revised master plan will look at the long-range needs of the community, identify future park sites, establish priorities for development, and recommend funding strategies to implement the plan. Methods for involving the public in the master plan process include interviews with community leaders, community workshops, a teacher-student outreach program, and a survey questionnaire distributed to 6,000 randomly selected households. Beginning in 1999, revisions to the parks CIP priorities will be developed within the framework of this newly developed plan. On the budget side, the CIP identifies additional unexpended Park Levy funds. Last year's budget assumed that $17,000 remained in unspent levy funds. New information indicates that $91,000 is left over from the 1989 levy. These funds have been allocated for 1998-99 Cook Park expansion projects. Cook Park projects proposed for next year include sportsfield development, parking area construction, restroom replacement, shelter construction, and water and irrigation line extensions. In summary, pending the completion of the parks and open space master plan now in progress, an essentially "no-change" parks CIP is proposed. No change means that the list and timing of projects in the current CIP is unchanged from the parks C[P as approved last year. Among the 1997-98 projects, completed projects are deleted and projects still in progress are carried over to 1998-99. SANITARY SEWER SYSTEM PROGRAM The sanitary sewer funding has funding sources that are reserved for maintenance repairs on currently unknown projects, capacity upgrades as recommended from the USA Master Plan, and for the Neighborhood Sewer Extension Program. A new program was created by City Council in FY 1997-98 to extend sewers into commercial areas. This new program is included in the 1998-99 CIP budget. The unrestricted portion of the Sanitary Sewer Fund can be used for repair and maintenance projects Citywide and for extension of the existing system to unsewered areas. In addition, one of the City Council goals is preparation of a Comprehensive Public Facility Plan for sewers, both storm and sanitary. Several studies will need to be performed in FY 1998-99 to obtain information necessary for preparation of the Sanitary Sewer Facility Plan. Funding for these studies is included in this budget. The detailed project listing for 1998-99 and the full 7-year program is attached as Appendix C. Memorandum to City Council 1998.99 Capual Improvement Progfam Page 7 of 10 e The detailed project listing is attached as Appendix D. The projects currently proposed for CIP Budget Year 1998-99 are as follows: • Committed Projects: • Park Street Drainage - Park Street Drainage is a major $ 86,000 drainage improvement project between 107th Avenue and Mira Court. The project design and rights-of-way acquisition have been completed and remaining funding will be carried forward into FY 1998-99 for construction implementation. The remaining funding is not sufficient to construct the project improvements. Additional funding is being requested for this project as shown below. • 118th CT. Erosion Control - This is an erosion control $ 30,000 project that needs to extend the improvements further downstream to alleviate the heavy erosion on the side slopes and streambed. Design will begin in winter 1998 with project construction to follow in early summer 1999. • Park Street Drainage - The project funding of $95,000 in FY $ 35,000 97-98 is insufficient to complete the project. The project design required a drainage outfall adjacent to 110°i Avenue. As a result, the estimated project cost has increased by $35,000. This additional amount will supplement the project funding to allow construction in FY 1998-99. Advertisement for bids is scheduled for May 26, 1998, and construction is expected to begin in late July 1998. • Storm Drainage Major Maintenance Program - This program S 40,000 addresses minor storm drainage problems requiring more than normal maintenance effort. The program in FY 97-98 included minor drainage repairs totaling $21,000 on Main Street, View Terrace, and Pinebrook Street. The Storm Drainage Major Maintenance Program for FY 98-99 is proposed at the same funding level as last year's program. The anticipated projects for FY 1998-99 include drainage repairs at Walnut Terrace (east of 69th), Durham Road at the Highway 99W int..,scction, and I I Sth and 116th Avenues. Lincoln Street Drainage Improvements - The drainage system $ 60,000 upgrade on 91st Avenue, from Greenburg Road to Lincoln Avenue, has been included in the 91st Avenue improvement project. This project extends the drainage system upgrade along 91 T1 Avenue from Lincoln Avenue to Commercial Street and provides a drainage outfall into the existing drainage ditch adjacent to Commercial Avenue. Memorandum to City Council 1998.99 Capital Improvement Program Page 9 of 10 PROJECT TIF GAS TAX OTHER FUNDING Committed Projects Ped. Improvements - Grant Ave. 30,000 79th Avenue (Design and R1W) 100,000 Traffic Studies 40,000 Greenburg/Mapleleaf Intersection 8,920 Bonita Road - RR Tracks to Bridge 674,000 Walnut Street(riedernan Avenue 79,000 Intersection & Approaches (Design) 91 st Avenue Improvements from 188,000 (166,800 CDBG Greenburg Road to Lincoln Street funds, 21,200 City funds) TOTAL Committed Projects 761,920 170,000 188,000 FY 1998-99 Committed Projects 761,920 170,000 TIF Transit reserve 100,000 TIF reserve for future projects 1,538,080 Pavement Major Maintenance 500,000 Traffic Calming Program 38;e00- twi o 3A;800- Traffic Studies 38;@@0- Soi o Gaarde Street (Design and R/W) 500,000 Walnut Streetll'iedeman Avenue 800,000 Intersection & Approaches (Design, R/W and Construction) Totals for FY 1998-99 3,700,000 800,000 FY 1999-2000 TIF transit reserve 220,000 TTF reserve for future projects 3,380,000 Pavement Major Maintenance 300,000 Pedestrian improvements 50,000 79th Avenue (R/W and Construction) LID and Storm Drain Funds Traffic Calming Program 60,000 Tigard Street Bridge Replacement 180,000 Totals for FY 1999-00 3,600,000 590,000 i 1998-99 CAPITAL IMPROVEMENT PROGRAM Page A-1 APPENDIX A PROJECT TIF GAS TAX OTHER FUNDING FY 2004-2005 TIF transit reserve 700,000 71F reserve for future projects 7,700,000 Pavement Major Maintenance 300,000 Pedestrian improvements 50,000 Traffic Calming Program 50,000 HaIVHunziker/Scot fins 234,000 Totals for FY 2004-2005 8,400,000 644,000 I:%, ►g%gusl 9899cipVu+xulsmip99.d. 1998-99 CAPITAL IMPROVEMENT PROGRAM Page A-3 APPENDIX A PF26jr,CTS METRO TIGARD PARK PARK SDC DONATION GRNSP GRNSP LEVY FY 2003-04 26. Fanno Creek Park Improvements 325.000 27. Tualatin River Pcd Bridge 100,000 rJ !t FY 2004-05 28. Improvements to be determined from TBD Parks Master Plan %%TIG3 33%USR%DEPTS%ENG\GUSl98-9901 P\PNLKSGP.DOC J 7 + 1998.99 CAPH A(. IMPROVEMENT PROGRAM Page I3 2 APPENDIX B UNRLS RIC3'ED SUC FY 2004-05 Major maintenance 40,000 Reserve for capacity upgrades 2,930,000 5,285,000 Neighborhood and Commercial Area Sewer Extensions 200,000 Totals for FY 2003-04 3,170,000 5 285 000 %%TT0333U1SRWEPTS%ENG }US%98-99CO'lSEWER%SASE9$.DOC99A9CG'%SEWER%SASE9S DOCC 1998-99 CAPITAL IMPROVEMENT PROGRAM Page C-2 APPEND LX C NINE MEN -4. UNRESTRICTED SDC FY 2003-04 Reserve for USA master plan 1,400,000 Storm Drainage Major Maintenance 40,000 Reserve for Public Facility Plan Projects 484,000 Totals for FY 2003-04 524,000 1,400,000 FY 2004-05 Reserve for USA master plan 1,500,000 Storm Drainage Major Maintenance 40,000 Reserve for Public Facility Plan Projects 524,000 Totals for FY 2004-05 564,000 1,500,000 UTIG333W SRIDEPTW ENG%GUS%98.49CIP%SOWUNISTSEW9$.DOC I 1 I I I 1998-99 CAPITAL IMPROVEMENT PROGRAM Page D-2 APPENDIX D I Bill PROTECT DESCRIPTION WA'T'ER FUND • Reserve fund for a reservoir with an overflow elevation of 550 feet on the 111,000 northern flank of Bull Mountain (Bull Mountain system). Total for FY 1999-2000 1,236,000 FY 2000-01 • Construction of a one-million gallon reservoir on the northern flank of Bu![ 1,300,000 Mountain with an overflow elevation of 550 feet. Also included is a pump- ing station ($120,000) to transfer water from the 410 zone to the new reservoir. This is within the Bull Mountain system. • • Install 4,000 feet of 24-inch transmission main on SW Greenburg Road, from 11000,000 Hwy 217 to Bradley Corner. This would include a bore under Hwy 217 ($100,000) and a PRV station and new meter vault ($100,000). Total for FY 2000-01 2,300,000 FY 2001-02 • Install 3,200 feet of 16-inch transmission main on SW Beef Bend Road from 410,000 SW 146th Avenue to SW 150th Avenue north to future reservoir (410 zone). • Install 3,800 feet of 24-inch transmission main on SW Beef Bend Road from 760,000 SW King Authur to Bull Mountain Road and 99W. This is the second of a three phase project to increase water transmission to the south side of Bull Mountain. Total for FY 2001-02 1,170,000 FY 2002-03 • Install 1,900 feet of 24-inch transmission main from SW Bull Mountain Road 380,000 to SW Gaarde Street. This completes the new 24-inch loop project from SW 131st Avenue on Beef Bend Road to SW Gaarde Street. 1998-99 CAPITAL IMPROVEMENT PROGRAM Page E-2 APPENDIX C FY 1999-2000 Capital Improvement Program APPENDIX Pavement Corrective and Preventative Maintenance Backlog Summary Reconstruction Projects: $ 749,433 Resurfacing Projects (Overlay): $ 935,387 Slung Seal Projects: $1,094,773 Grand Total: $2,679,593 APPENDIX G Page 2 Date: 419199 10:44:45 Page 1 of 1 Project Candidate Summary Worksheet 0 TIGARD ENGINEERING City of Tigard Costs Updated: 1219198 7 9 0 0 0+ Pave Length Prelim 7 5 0 0 + Priority Road Name From Offset To Offset Act Class TYPO (fl) PCI Est S 1 D 7 3 3 199900008 79 TH AV CHURCHILL WY N 145 THURSTON DR N 0 RE MNMNI' FLEX 1080 33 79000 3 5 2 0 0 199900013 SCHOOL S T PACIFIC HW N 0 GRANT AV N 0 RE LNMNN FLEX 350 26 17500 9 9 3 3 3 f 199900015 79 TH AV BOND ST N 145 CHURCHILL VVY N 0 RE MNMNf FLEX 115 37 10733 199900021 121 ST AV SUMMERCRE DR N 0 SUMMER ST N 0 RE CNMN1 FLEX 320 47 35200 3 3 3 3 199900025 79 TH AV GENTLEW00 DR N 145 MARA CT N 0 RE MNMNf FLEX 1490 47 99333 4 1 0 0 0 199900026 ROSS ST HALL BL E 0 81 ST AV E 0 RE MNMNf FLEX 950 47 63333 6 1 2 0 0 199900030 BONITA RD FANNO CRE BR E 0 RR CROSSI E 0 RE CNMIN FLEX 390 53 41600 5 8 6 6 7 199900032 FONNER ST 113 TH PL E 0 111 TH PL E 0 RE CNMNN FLEX 680 54 61200 4 6 6 5 6 6 199900064 FONNER ST 115 TH AV E 0 115 TH AV E 800 RE CNMN~ FLEX 800 64 58667 Project Candidates on this Worksheet are based on visual condition ratings, engineering assumptions, and cost assumptions. All assumptions should be verifiAd and updated as needed. Date: 419199 10:54:9 Page 1 of 1 Project Candidate Summary Worksheet # TIGARD ENGINEERING City of Tlgard Costs Updated: 12/9198 9 6 0 0 0 + 1 6 Pave Length Prelim 6 0 6 7. + Prlorlty Road Name From Offset To Offset Act Class TYPe (ft) PCI Est $ 3 7 4 0 0 + 199900001 BURNHAM ST ASH AV N 0 ASH AV N 760 RE CNCIT FLEX 760 28 96800 3 2 0 2 6 7 199900002 BURNHAM ST HALL BL N 0 ASH AV N 0 RE CNCIT FLEX 1205 30 186067 199900038 SCOFFINS ST ASH AV N 470 MAIN ST N 0 RS LNCIN FLEX 425 46 37400 199900057 ASH AV COMMERCIA ST N 165 SCOFFINS ST N 0 RO LNCIN FLEX 415 55 443 199900141 MAIN ST FANNO CRE BR E 0 SCOFFINS ST E 0 RO CNCIT FLEX 1795 78 3216 199900232 MAIN ST PACIFIC HW E 0 PACIFIC HW E 285 RO CNCIT FLEX 285 84 589 199900292 SCOFFINS ST HALL BL N 0 ASH AV N 155 RO LNCIN FLEX 625 82 479 199900327 BURNHAM ST ASH AV N 760 MAIN ST N 0 RO CNCIT FLEX 150 86 270 199900414 ASH AV HILL ST E 0 HILL ST E 270 DO MNCIN FLEX 270 71 0 199900430 ELECTRIC ST MAIN ST N 0 END N 0 DO LNCNN FLEX 180 74 0 199900435 MAIN ST PACIFIC HW E 285 FANNO CRE BR E 000 CNCIT FLEX 305 76 0 199900490 ASH AV END N 0 BURNHAM ST N 0 DO MNCIN FLEX 285 85 0 199900558 COMMERCIAL ST HALL BL N 0 MAIN ST N 285 DO MNCIT FLEX 1765 90 0 199900678 MAIN ST SCOFFINS ST E 0 PACIFIC HW E 0 DO CNCIT FLEX 550 85 0 199900780 TIGARD ST PACIFIC HW E 0 MAIN ST E 0 DO MNCIN FLEX 158 91 0 199900953 ASH AV HILL.ST E 264 END E 0 DO MNCIN FLEX 53 95 0 199900954 ASH AV COMMERCIA ST N 0 COMMERCIA ST N 165 00 LNCIN FLEX 165 93 0 Project Candidates on this Worksheet are based on visual condition ratings, engineering assumptions, and cost assumptions. All assumptions should be verified and updated as needed. Date: 419/99 10:45:54 Page 1 of 1 Project Candidate Summary Worksheet • TIGARD ENGINEERING Costs Updated: 1219198 City of Tigard 1 7 4 5 3 1 9 3 1 1. Pave Length Prelim Priority (toad Name From Offset To Offset Act Class TYPe (it) PC[ Est S 1 6 4 2 7 - 199900375 BULL MOUNTAIN F ASPINE RI DR E 160 117 TH AV E 0 RS CFMNN FLEX 210 88 17453 1 0 0 4" 2 199900168 WALNUT TE 69 TH AV E 0 69 TH AV E 395 RS LNMNN FLEX 395 76 19311 1 4 7 1 4 . 199900154 BOONESFERRY UI CITY LIMI N 0 CITY LIMI N 160 RS ANMIT FLEX 160 80 16427 1 3 6 6 9 199900153 136 TH CT CUL-DE-SA N 0 WALNUT LN N 0 RS LNMNN FLEX 205 74 10022 13G367• 199900129 KATHERINE ST KAROL CT E 0 KAROL CT E 317 RS LNMNN FLEX 317 72 14714 199900125 CENTER ST 95 TH AV E 0 95 TH AV E 0 RS UIMNN FLEX 280 71 13689 0 1 0 0 0 199900095 BULL MOUNTAIN F 114 TH AV E 0 PACIFIC HW E 0 RS CFMN\ FLEX 1425 71 132367 2 0 9 7 3 199900083 SPRUCE ST 89 TH AV E 0 HALL BL E 0 RS LNMNN FLEX 720 62 31680 1 2 5 4 0 199900081 FERN ST CITY LIMI E 0 138 TH AV E 225 RS LNMNN FLEX 355 62 20973 3 1 0 7 6 199900079 95 TH AV END N 0 OAK ST N 0 RS LNMNN FLEX 285 61 12540 5 4 2 0 d 199900075 PINE ST 69 TH AV E 0 CUL-DE-SA E 0 RS LNMNN FLEX 815 60 31876 1 0 3 2 5 199900058 KABLE ST END E 0 END E 693 RS LNMNN FLEX 693 55 54208 5 5 7 3 199900040 THORN/81ST CT CUL-DE-SA E 0 THORN ST E 0 RS LNMNN FLEX 106 47 10325 3 2 0- 199900029 MEADOW ST TIEOEMAN AV E 0 CUL-DE-SA E 0 RS LNMNN FLEX 570 42 55733 1 4 2 199900028 70 TH AV OAK ST N 0 END N 0 RS LNMNN FLEX 515 41 20142 5 5 0 0 0 199900023 BOONESFERRY UI CITY LIMI N 160 DURHAM RD N 0 RS ANMIT FLEX 500 50 55000 1 6 3 C 4 199900020 115 TH AV NORTH DAK ST N 0 TIMOTHY PL N 0 RS LNMNN FLEX 230 35 16304 3 1 6 b 0 199900018 OAK ST 67 TH AV E 0 66 TH AV E 0 RS LNMNN FLEX 360 34 31680 4 9 0 7 . 199900017 66 TH AV HAMPTON ST N 0 HAMPTON ST N 510 RS LNMIN FLEX 510 30 34907 199900010 BONITA RD INTERSTAT HW W 0 72 NO AV W 0 RS CNMIN FLEX 1170 40 137280 1 7 t3 199900007 OAK ST 69 TH AV E 0 67 TH AV E 0 RS LNMNN FLEX 365 21 32120 < 2 1 2 0 199900004 NORTH DAKOTA S 121 ST AV E 0 119TH AV E 0 RS MNMNf FLEX 520 28 29236 c 9 2 3 6 7 9 7 9 8 7 Project Candidates on this Worksheet are based on visual condition ratings, engineering assumptions, and cost assumptions. All assumptions should be verified and updated as needed. 4 b r 3 Date: 4/9/99 10:47:41 Page 1 of 8 4 9 5 0 Project Candidate Summary Worksheet 1 3 5 3 TIGARD ENGINEERING City of Tigard 2 6 3 7 ~ Costs Updated: 1219/98 1 7 8 5 Pave Length Prelim 3 5 3 0 Priority Road Name From Offset To Offset Act Class Type (ft) PCI Est $ 2 7 4 2- 199900006 NORTH DAKOTA S SCHOLLS F RD E 0 PRIVATE RD E 0 SE MNMIN FLEX 620 31 4653 5 2 0 - 199900012 TIEDEMAN AV MEADOW ST N 0 TIGARD ST N 0 SE CNMNP FLEX 990 40 4950 3 3 g 0 199900016 TIEDEMAN AV CITY LIMI N 0 CITY LIMI N 290 SE CNMNP FLEX 290 42 1353 5 4 4 fi 1 199900022 BELL CT 127 TH AV N 0 CUL-DE-SA N 0 SE LNMNN FLEX 565 36 2637 2 8 9 3 199900034 MCKENZIE ST END N 0 PACIFIC HW N 0 SE LNMNN FLEX 315 45 1785 199900035 106 TH AV NORTH DAK ST N 0 BLACK DIA WY N 0 SE LNMNN FLEX 855 45 3930 1 5 1 199900036 DURHAM RD SUMMERFIE DR E 0 113 TH AV E 0 SE CNMIN FLEX 470 56 2742 2 8 6 2 199900037 GREENBURG RD CASCADE BL N 0 SHADY LN N 0 SE CNMIT FLEX 270 56 2520 3 9 7 8 . 199900039 67 TH AV CLINTON ST N 0 END N 0 SE LNMIN FLEX 845 46 3380 4 a 1 7 199900042 GREENBURG RD NORTH DAK ST N 0 ASH CREEK BR N 0 SE CNMIT FLEX 720 58 5440 1 3 6 0 199900043 66 TH AV HAMPTON ST N 510 FRANKLIN ST N 100 SE LNMIN FLEX 620 49 2893 199900044 121 ST AV SUMMER ST N 0 BURLHEIGH DR N 0 SE CNMNT FLEX 275 58 1513 9 1 5 ' 199900045 BLACK DIAMOND 1 108 TH CT N 0 106 TH AV N 0 SE LNMNN FLEX 505 50 2862 5 y 2 2 ` 199900048 WALNUT ST BENISH ST E 0 135 TH AV E 0 SE CNMNP FLEX 555 60 3978 1 5 4 0 - 199900050 GARDEN PL GARDEN PL N 0 GARDEN PL N 850 SE MNMIN FLEX 850 58 4817 1 0 6 1 7 199900051 NORTH DAKOTA S GREENBURG RD E 1075 95 TH AV E 0 SE LNMNN FLEX 240 52 1360 3 6 4 3 199900052 69 TH AV DARTMOUTH ST N 145 CLINTON ST N 0 SE LNMIN FLEX 305 52 915 6 7 0 0 199900053 SANDBURG ST 72 NO AV E 630 CUL-DE-SA E 0 SE LNMIN FLEX 935 53 5922 199900059 MARIE CT 128 TH AV E 0 CUL-DE-SA E 0 SE LNMNN FLEX 264 55 1540 6 8 ) 199900060 NIMBUS AV CUL-DE-SA N 0 SCHOLLS F RD N 0 SE LNMIN FLEX 1300 55 10617 3 1 1 2 0 199900061 NORTH DAKOTA S GREENBURG RD E 390 GREENBURG RD E 1073 SE LNMNN FLEX 683 55 3643 4 5 199900065 NORTH DAKOTA S PRIVATE RD E 0 TIEDEMAN AV E 0 SE MNMIN FLEX 1340 62 6700 5 6 3 2 199900066 SHADY LN GREENBURG RD E 0 GREENBURG RD E 1000 SE MNMIN FLEX 1000 62 6387 1 5 9 3 0 _ 199900067 FRANKLIN ST 68 TH AV E 0 66 TH AV E 0 SE LNMIN FLEX 520 56 3120 3 1 0 5 19 900068 92 ND AV PARKING t. N 0 PARKING L N 335 SE MNMNf FLEX 335 63 2345 2 8 9 0 199900069 TIGARD ST SUMMERCRE DR E 0 115TH AV E O SE LNMNN FLEX 1056 57 5631 199900070 BONITA RD RR CROSSI E 0 INTERSTAT HW E 0 SE CNMIN FLEX 1990 65 1393( 1 6 8 0 ' 199900072 NORTH DAKOTA S 119 TH AV E 0 115 TH AV E 0 SE MNMN)` FLEX 810 64 310! 4 5 0 5 199900073 SPRINGWOOD DR COTTONWOO LN E 0 IRONWOOD LP E 0 SE MNMNP FLEX 510 64 289 5 5 7 3 • 19990007' 72 ND AV PINE ST N 0 OAK ST N 0 SE CNMNP FLEX 420 67 168 4 4 3 5 ° 199900078 85 TH AV CITY LIMI N 605 DURHAM RD N 0 SE LNMIN FLEX 795 50 45C 1 3 3 7 5 2 199900085 66 TH AV 68 TH PW N 0 HAMPTON ST N 0 SE LNMIN FLEX 1045 62 55, 199900088 WALNUT ST PATHFINDE CT E 0 GRANT AV E 0 SE CNMNT FLEX 950 69 4435 Project Candidates on this Worksheet are based on visual condition ratings, engineering assumptions, and cost assumptions. All assumptions should be verified and updated as needed. .Li-Pi Date: 4/9/99 10:47:41 Page 2 of 8 5 5 0 0 Project Candidate Summary Worksheet 1 3 2 6 . TIGARD ENGINEERING 1 9 0 1 City of Tigard 3 3 5 5 Costs Updated: 12/9198 6222- Pave Length Prelim 1 2 8 8 Priority Road Name From Offset To Offset Act Class TYPO (ft) PCI Est $ 1 199900090 121 ST AV NORTH DAK ST N 0 MANZANITA CT N 665 SE CNMNT FLEX 970 70 7113 7 6 7 199900091 121 ST AV SPRINGW00 OR N 0 SCHOLLS F RD N 0 SE CNMNT FLEX 750 70 5500 4.3 5 199900100 PFAFFLE ST HALL BL E 0 HALL BL E 215 SE MNMIN FLEX 215 70 1326 1 7 5 0 199900104 KAROL CT CUL-DE-SA N 0 KATHERINE ST N 0 SE LNMNN FLEX 317 66 1901 4 1 6 3 199900106 130 TH PL CUL-DE-SA N 0 MORNINGST DR N 0 SE LNMNN FLEX 610 66 3355 4 5 0 0 199900109 68 TH PW E6 TH AV N 0 HAMPTON ST N 0 SE CNMIN FLEX 1525 73 6222 3 3 4 3 199900112 ELMHURST ST 72 ND AV E 0 70 TH AV E 0 SE LNMNN FLEX 515 67 1288 199900113 GREENBURG RD LINCOLN AV N 0 98 TH AV N 0 SE CNMNT FLEX 2150 74 15767 1 5 1 5 2 199900115 FREWING ST ASH AV N 0 PACIFIC HW N 0 SE LNMNN FLEX 1430 68 6435 3 0 9 7 199900116 126 TH AV KAREN ST N 0 CUL-DESA N 0 SE LNMNN FLEX 375 68 1750 i 3 9 9 199900117 NORTH DAKOTA S 108 TH AV E 0 PRIVATE RD E 0 SE MNMNf FLEX 785 73 4163 6 2 4 0 199900118 DURHAM RD 74 TH AV E 0 BOONESFER RD E 0 SE CNMIN FLEX 450 75 4500 4 6 5 7 199900119 KATHERINE ST 131 ST AV E 0 128 TH AV E 0 SE LNMNN FLEX 590 70 3343 7 4 1 3 ' 199900122 DURHAM RD SERENA CT E 0 92 NO AV E 0 SE CNMN~ FLEX 2020 75 15152 199900123 GAARDE ST 118 TH CT E 0 114 TH AV E 0 SE CNMNN FLEX 1390 76 5097 4 7 9 2 199600124 72 ND AV OAK ST N 321 VENTURA DR N 0 SE MNMNI FLEX 1087 74 5399 1 5 7 5 199900128 BONITA RD 79 TH AV E 0 MILTON CT E 0 SE CNMNN FLEX 1170 76 6240 3 4 7 5 199900130 108 TH AV TITAN LN N 0 DURHAM RD N 0 SE MNMW FLEX 880 76 4657 1 3 4 9 3 199900131 98 TH AV DURHAM RD N 0 SUMMERFIE DR N 0 SE CNM* FLEX 1160 77 7413 5 8 6 7 199900132 PARK ST DERRY DEL CT E 0 WATKINS AV E 0 SE LNMNN FLEX 1250 72 4792 8 6 7 199900133 TIEDEMAN AV CITY LIMI N 195 106 TH AV N 0 SE CNM* FLEX 225 77 1575 199900135 PARK ST WATKINS AV E 0 GRANT AV E 0 SE MNMW FLEX 695 76 3475 1 4 1 0 199900136 DURHAM RD 92 ND AV E 0 HALL BL E 0 SE CNM* FLEX 1799 78 13493 5 6 0 2 199900137 GREENBURG RD CENTER ST N 0 LINCOLN AV N 0 SE CNMIT FLEX 800 78 5867 1 6 6 2 5 + 199900139 CLINTON ST 69 TH AV E 0 68 TH AV E 0 SE LNMIN FLEX 260 • 73 867 9 1 9 3 199900142 OAK ST 66 TH AV E 0 65 TH AV E 0 SE LNMNN FLEX 235 73 1410 5 9 2 5 199900143 PFAFFLE ST 81 ST AV E 0 PACIFIC HW E 0 SE MNMIN FLEX 1130 77 5602' 2 9 9 7 199900144 DURHAM RD 113 TH AV E 0 SERENA CT E 0 SE CNMNI` FLEX 2510 78 •18825 199900145 MCDONALD ST 93 RD AV E 0 HALL SL E 0 SE CNMN~ FLEX 1830 78 9193 6 3 0 '1 199900146 WATKINS AV WATKINS PL N 0 WALNUT ST N 0 SE MNMNf FLEX 1185 77 5925 1 2 2 7 ' 199900152 114 TH PL CUL-GE-SA N 0 TIGARD ST N 0 SE LNMNN FLEX 580 74 2997 1 8 8 1 7 4 # 199900155 CASCADE BL GREENBURG RD N 2490 GREENBURG RD N 3370 SE CNMIN FLEX 880 80 6307 199900156 PARK ST GRANT AV E 0 PACIFIC KW E 0 SE MNMIN FLEX 175 78 1225 Project Candidates on this Worksheet are based on visual condiUon ratings, engineering assumptions, and cost assumptions. All assumptions should be verified and updated as needed. 111:1v1L11111 L U11111 son= 0 Date: 419199 10:47:41 Page 3 of 8 Project Candidate Summary Worksheet TIGARD ENGINEERING 1 0 0 5 3 City of Tigard 3 1 6 8 + Costs Updated: 12/9/98 1 3 5 3 Pave Length Prelim 3 2 3 8 Priority Road Name From Offset To Offset Act Class TYPO (n) PCI Est $ 4 6 2'0 199900157 SUMMERCREST D TIGARD DR E 0 CUL-DESA E 0 SE LNMNN FLEX 1885 75 10053 2 8 0 5 199900158 WALNUT ST GRANT AV E 0 PACIFIC HW E 0 SE CNMNT FLEX 475 80 3168 1 5 5 8 ' 199900160 78 TH AV PFAFFLE ST N 1195 SPRUCE ST N 0 SE LNMNN FLEX 280 75 1353 6 9 7 9 ^ 199900162 DERRY DELL CT PARK ST E 0 WATKINS AV E 0 SE LNMNN FLEX 925 75 3238 199900163 MANZANITA ST 119 TH AV -E 0 115 TH AV E 0 SE LNMNN FLEX 840 75 4620 1 2 0 8 ^ 199900165 108 TH AV END N 0 BLACK DIA WY N 0 SE LNMNN FLEX 495 75 2805 6 7 5 " 199900166 108 TH CT BLACK DIA WY N 0 CUL-DE-SA N 0 SE LNMNN FLEX 275 75 1558 5 6 8 3 • ' 199900167 MORNINGSTAR DF WOODSHIRE LN E 0 CUL-DE-SA E 0 SE LNMNN FLEX 1675 76 6979 7 3 3 8 199900169 COMMERCIAL ST 95 TH AV N 585 98 TH AV N 0 SE MNMIN FLEX 250 80 1208 9 3 5 199900170 FONNER ST 111 TH PL E 0 CITY LIMI E 0 SE CNM* FLEX 150 81 675 199900171 NORTH DAKOTA S PRIVATE RD E 0 ANTON DR E 0 SE MNMNP FLEX 775 80 5683 1 4 0 8 199900173 PATHFINDER WY CUL•DE-SA E 0 CUL-DESA E 0 SE LNMNN FLEX 1295 77 7338 2 4 6 5 ` 199900174 BLACK DIAMOND I PONDEROSA PL N 0 PONDEROSA PL N 165 SE LNMNN FLEX 165 77 935 8 5 3 199900175 MANZANITA CT 121 ST AV E 0 CUL-DE-SA E 0 SE LNMNN FLEX 264 77 1408 1 5 3 0 199900176 MERESTONE CT CUL-DE-SA E 0 121 ST AV E 0 SE LNMNN FLEX 435 77 2465 3 8 5 3 199900177 MURDOCK ST 106 TH AV E 0 END E 0 SE LNMNN FLEX 160 77 853 1 0 3 5 199900178 PONDEROSA PL BLACK DIA WY N 0 CUL-DE-SA N O SE LNMNN FLEX 270 77 1530 1 b 5 3 199900179 SERENA WY PICKS CT E 0 GRIMSON CT E O SE LNMNN FLEX 680 77 3853 199900180 STEVEN CT CUL-DE-SA N 0 CRESMER DR N O SE LNMNN FLEX 230 77 1035 7 0 0 199900181 SUMMERCREST P CUL-DE-SA N 0 SUMMERCRE DR N O SE LNMNN FLEX 310 77 1653 3 9 2 4 199900182 FONNER ST 115 TH AV E 800 E 0 SE CNMNI~ FLEX 175 82 700 6 7 7 7 199900185 HAMPTON ST 68 TH PW E 0 66 TH AV E 225 SE CNMIN FLEX 755 82 3924 1 5 0 0 199900186 LOCUST ST GREENBURG RD E 0 92 ND AV E O SE CNMIN FLEX 1070 82 6777 1 6 8 7 , 199900187 MURDOCK ST 98 TH AV E 0 97 TH AV E 0 SE CNM* FLEX 300 82 1500 199900188 OAK ST 72 ND AV E 0 71 ST AV E 0 SE CNM* FLEX 460 82 1687 1 b b 3 199900189 WALNUT ST BARROWS (RD E 0 SHOPPING E O SE CNMNI` FLEX 260 82 1863 1 6 4 8 199900190 WALNUT ST SHOPPING E 0 NORTHVIEW DR E 0 SE CNMNT FLEX 230 82 1648 7 0 0 199900191 69 TH AV PACIFIC HW N 0 PACIFIC HW N 140 SE CNMIN FLEX 140 82 700 1 6 6 0 199900192 71 ST AV PINE ST N 0 OAK ST N 0 SE CNMNH FLEX 415 82 1660 1 6 0 0 199900193 72 ND AV BAYLOR ST N 1190 VILLA RID WY N 0 SE CNMNN FLEX 150 82 1600 6 3 2 9 199900194 OAK ST GREENBURG RD E 0 95 TH AV E 380 SE MNMIT FLEX 1085 81 6329 199900195 BENCHVIEW TE ALPINE VI CT E 0 BRIM PL E 525 SE MNMNP FLEX 2495 81 16218 1 6 2 1 8 199900196 COLONY CREEK C.CUL-DE-SA E 0 CUL-DE-SA E 0 SE LNMNN FLEX 850 78 3967 3 9 6 7 1 1 0 9 6 3 Project Candidates on this Worksheet are based on visual condition ratings, engineering assumptions, and cost assumptions. All assumptions should be verified and updated as needed. • 1:35.. Date: 419199 10:47:41 Page 4 of 8 1 9 8 9- Project Candidate Summary Worksheet 4 5 1 8 TIGARD ENGINEERING 2 3 4 0 City of Tigard 9 3 Costs Updated: 1219198 1 5 b 3 Pave Length Prelim 1 1 .9 0 - Priority Road Name From -Offset To Offset Act Class Type (n) PCI Eat S 199900197 87 TH AV PAC!FIC HW N 0 CENTER ST N 0 SE LNMIN FLEX 250 78 1333 6 2 0 5 199900200 116 TH AV END N 0 TIGARD DR N 0 SE LNMNN FLEX 385 78 1989 6 1 8 0 199900203 BENCHVIEW TE BULL MOUN RD E 0 ALPINE VI E 0 SE MNMNt FLEX 695 82 4518 1 1 5 3 8 199900204 MISTLETOE DR HILLSHIRE DR N 0 BENCHVIEW CT N . 0 SE MNMNP FLEX 360 82 2340 .i 0 9 d 199900205 PFAFFLE ST 83 RD AV E 125 82 ND AV E 0 SE MNMIN FLEX 220 82 953 8 8 0 199900206 SATTLER ST 100 TH AV E 195 98 TH AV E 0 SE MNMNt FLEX 475 82 1533 199900207 SERENA CT SERENA WY N 0 DURHAM RD N 0 SE MNMNP FLEX 210 82 1190 2 1 7 5 199900210 WINTERLAKE DR SHORE DR N 0 WINTERLAK CT N 295 SE MNMNt FLEX 1000 82 6205 1 6 7 4 • 199900211 EDGEWOOD ST OMARA ST E 0 OMARA ST E O SE LNMNN FLEX 2670 79 8180 6 1 3 3 199900212 WALNUT ST NORTHVIEW DR E 0 135 TH AV E 0 SE CNMN7 FLEX 1610 83 11538 2 2 6 7 199900213 115 TH AV TIMOTHY PL N 0 SPRINGWOO DR N 0 SE LNMNN FLEX 1535 79 8398 1 3 6 0 199900214 76 TH AV VARNS ST N 0 CRESTVIEW ST N 0 SE LNMNN FLEX 330 80 880 2 4 3 7 199900215 91 ST AV GREENBURG RD N 0 CUL-DE-SA N 0 SE LNMNN FLEX 725 80 2175 199900216 CORYLUS CT CUL-DE-SA E 0 HAZELTREE TR E 0 SE LNMNN FLEX 372 80 1674 2 2 3 6 199900217 GARDEN PARK PL 110 TH AV E 0 110 TH AV E 1115 SE LNMNN FLEX 1115 80 6133 2 1 0 0 - 199900218 JULIA PL CUL-DE-SA E 0 93 RD AV E 0 SE LNMNN FLEX 400 80 2267 1 7 0 7 199900219 LEHMAN ST GREENBURG RD E 0 GREENBURG RD E 255 SE LNMIN FLEX 255 80 1360 2 0v 7 199900220 MARTHA ST COPPER CR OR E 175 93 RD AV E 0 SE LNMNN FLEX 430 80 2437 1 9 5 4 6 199900221 MILLEN DR 93 RD AV E 0 92 NO AV E 0 SE LNMNN FLEX 395 80 2238 6 2 6 2 199900223 SCOTT CT CUL-DE-SA E 0 98 TH AV E 0 SE LNMNN FLEX 450 80 2100 199900224 113 TH PL CUL-DE-SA N 0 CUL-DE-SA N 320 SE LNMNN FLEX 320 80 1707 7 9 3 3 199900225 123 RD CT CUL-DE-SA N 0 KATHERINE ST N 0 SE LNMNN FLEX 430 80 2007 2 9 4 7 - 199900226 HILLSHIRE DR CUL-DE-SA N 0 BLUE GUM CT N 890 SE MNMNP FLEX 3175 83 19546 2 1 3 3 199900227 SERENA WY WOODCREST AV E 0 PICKS CT E 0 SE LNMNN FLEX 1105 80 6262 1 4 9 6 199900228 93 RD AV CUL-DE-SA N 0 MARTHA ST N 305 SE LNMNN FLEX 1400 80 7933 1 6 0 0 199900229 MILLEN DR COPPER CR DR E 0 MILLENl94 CT E 0 SE LNMNN FLEX 520 80 2947 3 2 8 2 - 199900230 CARDINAL LN SEQUOIA P E 0 CUL-DESA E 0 SE CNMIN FLEX 400 84 2133' 199900231 GAARDE ST 121 ST AV E 0 121 ST AV E 264 SE CNMNN FLEX 264 84 1496 1 4 5 8 199900233 121 ST AV MERESTONE CT N 0 SUMMERCRE OR N 0 SE CNMNT FLEX 300 84 1600 1 9 0 1 • 199900234 68 TH PW HAMPTON ST S 0 66 TH AV S 0 SE CNMIN FLEX 895 84 3282 1 2 8 6 6 . . 199900235 BOXELDER ST HILLSHIRE DR N 0 MINT PL N 0 SE LNMNN FLEX 265 81 1458 1 3 4 3 2 9 # 199900236 PATHFINDER CT CUL•DE-SA E 0 WALNUT ST E 0 SE LNMNN FLEX 422 81 1901 199900237 IRONWOOD LP SPRINGW00 OR N 0 SPRINGW00 OR N 0 SE LNMNN FLEX 2270 61 12866 Project Candidates on this Worksheet are based on visual condition ratings, engineering assumptions, and cost assumptions. All assumptions should be verified and updated as needed. Ll'il LDILi1 I L71nJ.r 1 0 2 0 0 1 4 5 7 9 Date: 4/9/99 10:47:41 Page 5 of 8 Project Candidate Summary Worksheet 1 3 6 5 5 TIGARD ENGINEERING 1 2 5 0 City of Tigard 2 4 3 7 - Costs Updated: 1219198 1 5 8 7 Pave Length Prelim 2 1 5 3 ' Priority Road Name From Offset To Offset Act Class Type (ft) PCI Eat $ 1 3 2 0 1 199900238 RIVERWOOD LN RIVERWOOD PL E 130 END E 0 SE LNMNN FLEX 1825 81 10200 3 6 5 8 1 199900240 CANTERBURY LN PACIFIC HW E 0 109 TH AV E 0 SE MNPdNt FLEX 785 84 4579 199900244 COTTONWOOD LN 115 TH AV N 0 SPRINGW00 DR N 0 SE LNMNN FLEX 2445 82 13855 1 6 0 0 199900245 76 TH AV END N 0 SPRUCE ST N 0 SE LNMNN FLEX 250 82 1250 1 9 1 7 7 199900246 86 TH AV INEZ ST N 0 GREENSWAR LN N 0 SE LNMNN FLEX 430 82 2437 5 9 2 2 199900247 87 TH CT INEZ ST N 0 CUL-DE-SA N 0 SE LNMNN FLEX 280 82 1587 4 6 2 0 199900249 93 RD AV NORTH DAK ST N 0 END N 0 SE LNMNN FLEX 380 82 2153 2 0 0 7 199W0250 98 TH AV COMMERCIA ST N 0 LONDON CT N 165 SE LNMNN FLEX 240 82 1320 199900251 ALPINE VIEW BENCHViEW TR E 0 MISTLETOE DR E 490 SE LNMNN FLEX 665 82 3658 3 6 2 3 199900252 ALPINE VIEW CT CUL-DE-SA E 0 BENCHVIEW TR E 0 SE LNMNN FLEX 300 82 1600 1 4 2 3 199900253 ASCENSION DR MISTLETOE DR N 0 WALNUT LN N 0 SE LNMNN FLEX 4180 82 19177 5 2 0 n 199900254 ASHFORD ST 76 TH AV E 0 CUL-DESA E 0 SE LNMNN FLEX 1045 82 5922 1 6 1 5 199900256 BENISH ST WALNUT ST E 0 MORNING H DR E 0 SE LNMNN FLEX 840 82 4620 3 0 8 0 199900257 BEREA DR CRESMER OR E 0 GARRETT ST ' E 0 SE LNMNN FLEX 430 82 2007 3 1 1 7 199900258 BRIM PL CUL-DE-SA N 0 BENCHVIEIN TR N 0 SE LNMNN FLEX 695 82 3823 199900259 BROADMOOR PL END N 0 WHITEHALL LN N 0 SE LNMNN FLEX 305 82 1423 3 1 2 7 • 199900262 CLINTON ST 67 TH AV E 0 END E 0 SE LNMNN FLEX 130 82 520 6 5 0 199900264 COOK LN 107 TH AV E 0 WATKINS AV E 0 SE LNMNN FLEX 495 82 1815 1 2 3 2 • 199900265 FAIRVIEW LN FAIRVIEW CT N 0 CUL-DE-SA N 0 SE LNMNN FLEX 560 82 3080 4 9 7 3 199900266 FANNO CREEK LP FANNO CRE CT E 0 FANNO CRE DR E 0 SE LNMNN FLEX 550 82 3117 1 7 6 0 199900267 GARRETT ST ASH AV N 0 CRESMER DR N 0 SE LNMNN FLEX 690 82 3127 3 2 1 8 199900268 GENTLEWOODS D ASHFORD ST N 0 ASHFORD ST N 150 SE LNMNN FLEX 150 82 850 199900269 GREENLEAF CT GREENS WY E 0 CUL-DE-SA E 0 SE LNMNN FLEX 264 82 1232 4 9 7 6 199900270 GREENFIELD DR RIDGEFIEL LN N 455 BENCHVIEW TR N 0 SE LNMNN FLEX 765 82 4973 7 4 R 199900273 KENT PL CUL-DE-SA E 0 GREENLAND OR E 0 SE LNMNN FLEX 440 82 1760 1 1 2 0 - 199900274 LEAH TE END E 0 END E 0 SE LNMNN FLEX 585 82 3218 1 3 1 8 199900275 LIDEN OR WILTON AV E 165 MARCIA DR E 0 SE LNMNN FLEX 905 82 4978 6 6 b 3 .i. 199900276 LUKAR CT ASCENSION OR E 0 END E 0 SE LNMNN FLEX 195 82 748 6 0 3 5 199900277 MILLEN/94TH CT MILLEN DR N 0 MILLEN DR N 0 SE LNMNN FLEX 240 82 1120 199900278 MISTLETOE DR ASCENSION DR N 0 ESSEX DR N 0 SE LNMNN FLEX 255 82 1318 5 3 9 0 199900279 MISTLETOE DR ASCENSION DR N 0 HILLSHIRE DR N 0 SE LNMNN FLEX 1615 82 8883 1 3 1 7 7 5 # 199900280 MISTLETOE OR BENCHVIEW CT N 0 ALPINE N 0 SE LNMNN FLEX 1065 82 6035 199900281 MURDOCK ST 103 RD AV E 0 98 TH AV E 0 SE LNMNN FLEX 1470 82 5390 Project Candidates on this Worksheet are based on visual condition ratings, engineering assumptions, and cost assumptions. All assumptions should be verified and updated as needed. _ mm mnmmmn7n'~rp6rtIIRAAr' i Date: 4/9/9910:47:41 Page 6 of 8 2 5 3 0 - + Project Candidate Summary Worksheet 2 6.4 6 TIGARD ENGINEERING 4 3 2 0 City of Tigard 6 1 0 - Costs Updated: 1219/98 1293• Pave Length Prelim 3 9 7 ` Priority Road Name From Offset To Offset Act Clans TYPO (ft) PCI Est S 199900282 NORTHVIEW DR 140TH TE E 320 MARCIA DR E 0 SE LNMNN FLEX 460 82 2530 3 4 5 3 199900283 OAK ST 71 ST AV E 0 69 TH AV E 0 SE LNMNN FLEX 635 82 2646 3 1 6 3 ' 199900284 OAKTREE LN ALDERBROO CR N 0 ALDERBR00 DR N 0 SE LNMNN FLEX 810 82 4320 6 7 8 199900285 OXALIS TE ASCENSION DR N 0 END N 0 SE LNMNN FLEX 180 82 810 6 8 8 199900286 RACELY PL LEAH TE N 0 CUL-DE-SA N 0 SE LNMNN FLEX 235 82 1293 1 8 9 8 199900287 RIDGEFIELD LN END E 0 WILMINGTO LN E 0 SE LNMNN FLEX 85 82 397 1 a 4 3 199900288 RIDGEFIELD LN WILMINGTO LN N 0 CUL•DE-SA N 0 SE LNMNN FLEX 740 82 3453 199900289 ROCKINGHAM DR END E 0 132 ND AV E 0 SE LNMNN FLEX 730 82 3163 9 2 3 6 199900293 STARVIEW OR END E 0 END E 170 SE LNMNN FLEX 170 82 878 5 6 0 199900294 TALON LN AERIE DR E 0 END E 0 SE LNMNN FLEX 125 82 688 1 3 6 0 199900295 TANGELA CT 95 TH AV E 0 CUL-DE-SA E 0 SE LNMNN FLEX 335 82 1898 1 0 8 5 199900296 TANOAK CT BRIM PL E 0 CUL-DE-SA E 0 SE LNMNN FLEX 335 82 1843 2 0 9 7 199900297 TERRACE TRAILS CUL-DE-SA N 0 115 TH AV N 0 SE LNMNN FLEX 1600 82 9236 1 7 9 8 199900299 VARNS ST 72 ND AV E 550 END E 0 SE LNMNN FLEX 140 82 560 199900300 WAGONER PL MISTLETOE DR E 0 CUL-DE-SA E 0 SE LNMNN FLEX 255 82 1360 1 1 6 7 ` 199900301 WALNUT LN ASCENSION DR E 0 END E 0 SE LNMNN FLEX 210 82 1085 2 6 6 0 199900302 WATKINS PL CUL-DE-SA E 0 WATKINS AV E 0 SE LNMNN FLEX 370 82 2097 2 0 5 8 199900303 WELLINGTON PL CUL-DE-SA N 0 ROCKINGHA DR N 0 SE LNMNN FLEX 415 82 1798 1 0 5 *0 199900304 WHITEHALL LN 135 TH AV E 0 BROADMOOR PL E 0 SE LNMNN FLEX 250 82 1167 2 3 3 3 199900305 WHITECEDAR PL CUL-DE-SA N 0 BENCHVIEW TR N 0 SE LNMNN FLEX 520 82 2860 2 4 9 7 199900306 WILMINGTON LN END N 0 RIDGEFIEL LN N 0 SE LNMNN FLEX 475 82 2058 199900307 WINTERLAKE CT CUL-DE-SA E 0 WINTERLAK DR E 0 SE LNMNN FLEX 225 82 1050 1 8 3 0 3 3 199900308 WOODSHIRE LN MORNINGST DR E 0 FERNRIDGE TE E 0 SE LNMNN FLEX 560 82 2333 9 3 5 199900309 122 ND CT KATHERINE ST N 0 CUL-DE-SA N 0 SE LNMNN FLEX 535 82 2497 1 3 7 5 ` 199900310 123 RD AV WALNUT ST N 0 CUL-DE-SA N 0 SE LNMNN FLEX 340 82 183033 9 3 0 199900311 123 RD TE GAARDE ST N 0 AERIE DR N 0 SE LNMNN FLEX 170 82 935 a 5 0 199900312 124 TH AV AERIE DR E 0 END E 0 SE' LNMNN FLEX 250 82 1375 2 7 0 0 199900313 129 TH AV MORNINGST DR N 0 END N 0 SE LNMNN FLEX 180 82 930 199900314 133 RD AV BENISH ST N 0 BENISH ST N 0 SE LNMNN FLEX 150 82 850 1 5 2 2 199900317 71 ST AV PACIFIC HW N 0 SPRUCE ST N 0 SE LNMIN FLEX 450 82 2700 9 3 3 199900318 71 ST AV SPRUCE ST N 0 PINE ST N 0 SE LNMNN FLEX 415 82 1522 3 1 1 7 199900319 71 ST AV OAK ST N 0 MAPLELEAF ST N 0 SE LNMNN FLEX 400 82 933 2 4 7 4 1 5 # 199900320 FIR LP 72 ND AV E 0 72 ND AV E 0 SE LNMIN FLEX 935 82 3117 Project Candidates on this Worksheet are based on visual condition ratings, englneedng assumptions, and cost assumptions. All assumptions should be verified and updated as needed. MINIMUM= 11110111 LL' %-T1.DLJ1.L 1 U 11L11 5800•+ Date: 4/9/9910:47:41 Page 7 of 8 8 3 6 5 Project Candidate Summary Worksheet 1 4 3 0 ` TIGARD ENGINEERING City of Tigard 4 0 2 3 Costs Updated: 12/9198 3 4 1 3 2 2 - Pave Length Prelim 3 '7 Priority Road Name From Offset To Offset Act Class TYPO (ft) PC[ Est $ 9 3 0 9 199900321 GREENLEAF TR SUMMERFIE DR E 0 GREENS WY E 0 SE LNMNN FLEX 1220 82 5800 4 3 4 7 199900322 AERIE DR TALON LN E 0 CUL-DE-SA E 0 SE LNMNN FLEX 1510 83 8305 5 0 3 4 199900323 BLUE GUM CT HILLSHIRE DR N 0 CUL-DE-SA N 0 SE LNMNN FLEX 260 83 1430 4 1 0 8 1 199900325 FANNO CREEK CT FANNO CRE LP N 0 FANNO CRE DR N 0 SE LNMNN FLEX 710 83 4023 1 1 0 2 2 199900326 KABLE ST HOODVIEW DR E 0 100 TH AV E 330 SE LNMNN FLEX 640 83 3413• 7 3 7 ' 199900328 GAARDE ST 121 ST AV E 165 118 TH CT E 0 SE CNM* FLEX 610 86 2237 199900329 SUMMERCREST D NORTH DAK ST E 0 121 ST AV E 0 SE LNMNN FLEX 1729 83 9309 2 3 8 3 199900330 WALNUT ST 124 TH PL E 0 122 ND AV E 0 SE CNMNN FLEX 1003 86 .4347 4 0 7 0 199900332 WALNUT ST 116 TH AV E 0 112 TH AV E 0 SE CNMN7 FLEX 1162 86 5034 = 6 5 0 199900333 72 ND AV DARTMOUTH ST N 0 CLINTON ST N 0 SE CNMN~ FLEX 465 86 4108 9 3 5 199900334 COPPER CREEK C RIVERWOOD LN N 0 CUL-DE-SA N 0 SE LNMNN FLEX 10,45 83 11022 0 199900335 88 TH AV REILING ST N 0 END N 0 SE LNMNN FLEX 130 84 737 1 2 0 0 199900337 89 TH PL CUL-DE-SA N 0 CUL-DE-SA N 550 SE LNMNN FLEX 550 84 2383 199900339 AMBIANCE PL GENESIS LP N 0 CUL-DE-SA N 0 SE LNMNN FLEX 460 84 2070 1 6 0 0 ' 199900342 FALCON RISE DR MORNING H DR E 0 MORNING H DR E 730 SE MNMNI' FLEX 730 86 3650 2 8 7 & 199900343 FANNO CREEK DR 80 TH CT E 145 FANNO CRE PL •E 0 SE LNMNN FLEX 165 84 935 2 0 9 4 - 199900344 FANNO CREEK DR FANNO CRE CT E 0 COLONY CR CT E 0 SE LNMNN FLEX 220 84 0 1 6 4 3 /99900345 FERN ST 138 TH AV E 225 CITY LIMI E 0 SE LNMNN FLEX 400 84 1200 1 0 1 3 3 199900347 GREENLEAF TR GREENS WY W 470 GREENS WY W 870 SE LNMNN FLEX 400 84 1600 1 8 4 3 _ 199900349 KNOLL DR HALL BL E 0 HUNZIKER ST E 0 SE LNMNN FLEX 785 84 2878 199S00350 LAKEWOOD CT IRONWOOD LP N 0 CUL-DE-SA N 0 SE LNMNN FLEX 370 84 2094 1 6 2 3 199900351 MARA CT CUL-DE-SA E 0 79 TH AV E 0 SE LNMNN FLEX 290 64 1643 1 2 3 8 199900352 MILTON CT BONITA RD N 0 CUL-DE-SA N 0 SE LNMIN FLEX 1520 84 10133 6 4 0 199900353 MINT PL BOXELDER ST E 0 CUL-DE-SA E 0 SE LNMNN FLEX 335 84 1843 d 0 0 199900354 MOUNTAIN RIDGE CUL-DE-SA E 0 134 TH AV E 0 SE LNMNN FLEX 295 84 1623 3 6 5 5 199900355 NOVA CT CUL•DE-SA N 0 GENESIS LP N 0 SE LNMNN FLEX 275 84 1238 1 0 6 0 . 199900356 PICKS CT 103 RD AV E 125 SERENA WY E 0 SE LNMNN FLEX 120 84 640 199900357 PICKS CT SERENA WY E 0 SERENA WY E 200 SE LNMNN FLEX 200 84 800 7 9 3 199900358 REILING ST 83 TH AV E 0 CUL-DE-SA E 0 SE LNMNN FLEX 645 84 3655 6 4 0 , 199900359 SYLVAN CT CUL-DE-SA N 0 SERENA WY N 0 SE LNMNN FLEX 265 84 1060 3 0 9 8 , 199900360 TIGARD ST TIEDEMAN AV E 0 TIEDEMAN AV E 170 SE MNMIN FLEX 170 86 79: 1 0 3 7 4 1 # 199900365 WILLOWBROOK DI END E 0 109 TH AV E 0 SE LNMNN FLEX 120 64 64( 199900368 100 TH AV LADY MARI DR N 140 MURDOCK ST N 0 SE LNMNN FLEX 845 84 3098 Project Candidates on this Worksheet are based on visual condition ratings, engineering assumptions, and cost assumptions. All assumptions should be verified and updated as needed. ~wewmeIR ~ Date: 4/9/99 10:47:41 Page 8 of 8 Project Candidate Summary Worksheet 0 , TIGARD ENGINEERING City of Tigard Costs Updated: 12/9/98 1 0 5.0 Pave Length Prelim 2 G 9 4 Priority Road Name From Offset To Offset Act Class TYPO (ft) PC[ Est $ 2 1 1 5 199900371 69 TH AV HAMPTON ST N 0 HAMPTON ST N 175 SE LNMIN FLEX 175 84 1050 6 8 8 5 199900372 ASHBURY LN SWENDON LP E 0 SWENDON LP E 0 SE LNMNN FLEX 370 85 2094 2 1 4 5 199900373 FERNRIDGE TE END N 0 MORNINGST DR N 0 SE LNMNN FLEX 470 85 2115 5 0 2 3 199900374 WAVERLY DR 92 ND AV E 0 END E 0 SE LNMNN FLEX 1215 85 6885 199900376 GAARDE ST 110 TH AV E 0 110 TH AV E 330 SE CNMIN FLEX 330 88 2145 1 9 9 5 , 199900377 HAMPTON ST 72 ND AV E 0 70 TH AV E 0 SE CNMIT FLEX 685 88 5023 1 S 2 0 199900379 BASSWOOD CT CUL-DE-SA N 0 IRONWOOD LP N 0 SE LNMNN FLEX 352 86 1995 2 9 4 7 . 199900380 BOXELDER ST MINT PL N 0 ESSEX DR N 0 SE LNMNN FLEX 240 86 1320 6 7 4 5 199900381 CHIMNEY RIDGE C MORNING H DR E 0 131 ST AV E 0 SE LNMNN FLEX 520 86 20,47 1 5 3 0 199900382 ESSEX DR HILLSHIRE DR N 0 BOXELDER ST N 170 SE LNMNN FLEX 1590 86 0745 3 y 8 8 199900383 FANNO CREEK LP CUL-DE-SA E 0 CUL-OE-SA E 270 SE LNMNN FLEX 270 86 1530 2 3 7 ti 199900384 MARCIA DR 139 TH AV E 100 LIDEN DR E 0 SE LNMNN FLEX 725 86 3988 199900386 118 TH CT CUL-DE-SA N 0 SPRINGW00 DR N 0 SE LNMNN FLEX 475 86 2376 1 -5 9 a 199900387 FAIRVIEW CT CUL-DE-SA N 0 FAIRVIEW LN N 0 SE LNMNN FLEX 355 88 1598 7 9 3 ; 199900389 WEAVER WY FANNO CRE DR E 0 ENO E 0 SE LNMNN FLEX 140 88 793 4 4 6 0 4 # 0* 133752•, ~ bgl'14• 110963 29 13j715• 2 4 7 4 1 5 1 0 5 7 4 1 r 4 4 6 0 4 1 G 9 4 -1 1 3 Project Candidates on this Worksheet are based on visual condition ratings, engineering assumptions, and cost assumptions. All assumptions should be verified and updated as needed. CITY OF TIGARD MARCH a. 1999 CAPITAL ImPROV~MINi PROGRAM OVERVIEW IFY 1999---2000 a~1 Appendix H TABLE OF CONTENTS City of Tigard CAPITAL IMPROVEMENT PROGRAM OVERVIEW Page Number Background 1 Process 1 Funding 2 Policy Issues 2 Program Areas 2 Pavement Major Maintenance Program 2 The Speed Hump Program 3 Storm Drainage Major Maintenance Program 3 Sanitary Sewer Major Maintenance Program 3 Major Street Capital Improvement Program 3 Bridge Replacement Program 3 Surface Water Management Funding Program 4 Storm Drainage Capital Improvement Program 4 Sanitary Sewer Capital Improvement Program 4 Neighborhood Sewer Extension Program 4 Parks Program 4 Water System Improvement Program 4 Program Highlights 4 Street Projects 4 Drainage Projects 7 Other projects 7 Proposed Priority Areas for FY 1999-2000 8 What's Next? 9 Capital Improvement Program Overview APPENDIX H .~y CAPITAL IMPROVEMENT PROGRAM (Overview and Status Report) March 4, 1999 The summer and fall of 1998 have been subsequent fiscal years, the projects shown extremely busy with the implemention and are tentative and are subject to change during completion of pavement overlay and slurry the formulation process for each specific seal projects. In addition, the Engineering budget year. The CIP, through the adoption Department has initiated design work on the process, therefore establishes the budget for realignment of Walnut Street at Tiedeman each fiscal year and serves as a planning Avenue and the reconstruction and widening document to guide the infrastructure of 79th Avenue. Furthermore, the Engineering improvements over the following 6 years. Department has established an ambitious schedule for the coming months that would During each budget year's update, the ensure timely implementation of projects revenue estimates are adjusted, the project during the heart of the construction season cost estimates are reviewed, and the program next spring and summer. The purpose of this and project priorities are re-evaluated based briefing is provide an overview of the Capital on changes in City plans, citizen input, and Improvement Program, to update the citizens additional data which may become available. of Tigard on the accomplishments so far during the past year and a half, and to Process anticipate what is in store for FY 1999-2000. The Capital Improvement Program update Background process begins with citizen involvement through the Citizen Involvement Teams. An The long-term Capital Improvement Program overview of the CIP process is presented to (CIP), initially adopted by the City Council the CIT's early in the calendar year so that on August 23, 1994, identified projects for the entire process can be completed and the the 1994-95 CIP Program and proposed a list annual CIP budget submitted to and approved of projects for the next 6-year period. The by City Council prior to the beginning of the Capital Improvement Program includes next fiscal year (July 1). The CEP overview to improvements to the streets, storm drainage, the CIT's is scheduled for the March 4, 1999 sanitary sewer, water and parks systems. The CIT meeting at the Tigard Senior Center. The street, storm drainage, and sanitary sewer citizens are provided the opportunity to CIP's are managed by the Engineering provide input into the process and to Department. The Water CIP is managed by nominate projects for evaluation and possible the Public Works Department, and the Parks inclusion into the program. This opportunity CIP is managed jointly by the Planning and will be provided in the April CIT meeting. Engineering Departments. For example, in previous years, there has been strong interest in pedestrian walkway The Capital Improvement Program is updated projects and on installation of traffic calming each year, and is reviewed and approved by devices, primarily speed humps. The Speed the City Council as part of the yearly budget Hump Program and specific pedestrian process. W}tilc the program lists projects for Capital Improvement Program Overview Pagel of 9 APPENDIX 11 walkway improvements resulted directly the respective systems. System development from CIT participation in the process. charges collected for the parks must be used for the acquisition, development, and After input from the CIT's, other citizens and expansion of additional recreation spaces and staff, the Capital Improvement Program is facilities. prepared and submitted to the Planning Commission for review and comment. The Policy Issues Planning Commission typically provides another opportunity for public comment on In the past, it has generally been City policy the proposed plan. After review by the not to use City funds for projects outside the Planning Commission, the plan with city limits. Some of the key streets that lie subsequent modifications, if any, is partially outside City limits include Gaarde submitted, with Commission Street, Walnut Street, and 121 st Avenue. recommendation, to the City Council for These streets are major collectors and will review and approval. Council may make need to be addressed in the next few years, additional modifications to the plan during its regardless of jurisdiction. review and approval process. The approved plan would be the approved Capital Since the City has now assumed certain Improvement Program for the next fiscal responsibilities within the Urban Service year. Boundary through agreement with Washington County, joint projects to improve Funding major collectors are now being programmed for improvements in the coming few years. Funding Sources: The sources of revenue The 1997-98 CIP included design funding for for funding the Capital Improvement the realignment and signalization of the Program are the following: the gas tax, the existing dogleg configuration at the Walnut Traffic Impact Fee, Storm Drain Fund, Street/Tiedeman Avenue intersection. This Sanitary Sewer Fund, the park levy, park design project is nearing completion and is system development charges, the water fund, expected to begin construction during the and miscellaneous other funding sources. summer months in 1999. Washington County has initiated the design work for signalization Funding Restrictions: The gas tax can be and improvement of the 121 Avenue/Walnut used for upgrading the collector and local Street intersection and approaches. This streets within Tigard, without restriction. project would be Phase I of three phases to However, the revenue from the gas tax is improve Walnut Street from 121St Avenue to limited and is not sufficient to fund all the 135'h Avenue using MSTIP 3 funds. The street improvement needs of the City. The Engineering Department is in the initial Traffic Impact Fee (TIF) can be used only for stages of the design for the extension of highway and transit capital improvements Gaarde Street to Walnut Street and for the which provide additional capacity to major reconstruction and expansion of Gaarde transportation systems. The unrestricted Street from 12151 Avenue to Highway 99W. funds for storm drainage and sanitary sewers Other projects to improve Tigard's major can be used for any project. However, collectors within the City limits and the systems development charges for water, Urban Growth Boundary will be considered sanitary and storm sewers must be expended in the next few years. on projects that provide additional capacity to Capital Improvement Program Overview Page 2 of 9 APPENDIX Ii 6 Y Program Areas overview presented during the February CIT meeting. The streets that are to recx,iv,, rbe Pavement Major Maintenance Program speed humps this year will be seieCLeQ curing (PMMP): This is a program of corrective and the next month or two for implementation in preventative maintenance on all the paved the spring and summer of 1999. streets in Tigard. It addresses those streets that can still benefit from corrective or Storm Drainage Major Maintenance preventative action. Those streets that cannot Program (SDMMP): This program be rejuvenated through this program are addresses minor drainage problems requiring eligible for reconstruction. There is currently more than normal maintenance effort. The a backlog of $1,500,000 in corrective funding for this program is typically overlays, repairs, and slurry seals. The typical established at $40,000 each fiscal year. The funding for this program is $250,000 to SDMMP is expected to be a continuing $300,000 per year. program in future years. The Speed Hump Program: This program is Sanitary Sewer Major Maintenance a sub-element of the Comprehensive Traffic Program (SDMMP): This program is Calming Program which is currently being typically established at $40,000 per fiscal developed. The Comprehensive Traffic year to contract out sewer repair projects that Calming Program will analyze streets as part are beyond the repair capabilities of the of a network to determine what traffic Public Works Department. This program will calming measures may be appropriate to resolve existing sanitary sewer problems by reduce motor vehicle speeds without contracting out the repairs to fully equipped adversely impacting other streets in the licensed contractors and is expected to be a network. During the development of the continuing program in future years. Comprehensive Traffic Calming Program, the existing Speed Hump Program will continue Major Street Capital Improvement to provide funding for installation of speed Program: This program reconstructs and humps on streets that have clearly expands streets within Tigard. It addresses demonstrated the need for installation of those streets that have substantially these traffic calming devices. The streets are deteriorated, are beyond normal corrective selected using strictly applied ranking criteria maintenance, and are in urgent need of based on traffic studies to determine motor reconstruction. It also provides additional vehicle speed and volumes on each of these capacity on those streets that are in need of streets. The funding level for this program is widening to accommodate increase in traffic. $45,000 for 104% City funded installation, Projects are normally funded either through and $15,000 to be applied on a cost-sharing the gas tax or through Traffic Impact Fees. basis with residents paying for 50% of the Among the streets that have been funded cost. Because of limited contractor interest under this program are Main Street, and extremely high bid submittals, in-house Commercial Street, 130th Avenue and Public Works street crews are now installing Winterlake Bridge. these speed humps at significantly lower costs. To allow the Public Works crews more Bridge Replacement Program (HBRR): flexibility in scheduling installation of speed This is a federally funded program which humps during the spring and summer, this replaces badly deteriorated bridges program has been accelerated with the throughout the country. Each bridge capital Improvement Program Overview Page 3 of9 APPENDIX 11 undergoes a detailed inspection and is issued not currently served by the City. The City a rating, which determines eligibility for the funds each project for installation of new program. Replacement of the qualifying sewer lines to connect to the existing system, bridges requires 10% funding participation then establishes a reimbursement district to from the City, and 10% from the State. The recoup the costs from the residents as they Fanno Creek Bridges (at Grant and Tiedeman connect. The cost per resident for the Avenues) have been replaced under this installation would obtained by dividing the program. Tigard's bridges have been recently total construction and administrative costs by inspected. There are currently no candidates the number of residents that can connect. for inclusion in the program during FY 1999- Each resident would also be charged a 2000. connection fee and their fair share of the cost at the time of connection. The program is Surface Water Management (SWM) entirely voluntary, and residents do not have Funding (Water Quality/Quantity) to connect to the new sewer line unless they Program: Projects under this funding must choose to. A cap of $8,000 has been be included in the Unified Sewerage established by City Council for those Agency's master plan. Since these funds are residents who connect within a year after the collected as System Development Charges, sewer extension has been completed. they must be used to provide additional capacity to the drainage Systems within the Parks Program: The Parks system City. The City's 10% participation in the development charges are used to fund the Grant and Tiedeman bridges is funded from acquisition, development, and expansion of this program. additional recreational spaces and facilities. The current priority for the City is to acquire Storm Drainage Capital Improvement park land for future development. That has Program: This program provides funding been the primary focus during the past few from the unrestricted (user charges) storm fiscal years. drainage funds for improvements to Tigard's drainage system. This program repairs the Water System Improvement Program: The existing system, or otherwise provides funds water system development portion of the to improve those portions of the system that charges received when new meters are sold are not eligible for SWM funding. and installed must be used only for capacity related projects. The revenues from the Sanitary Sewer Capital Improvement charges for use of water provide funds for the Program: This program is similar to the operations of the Water Department and for storm drainage program in that the Sanitary any improvements or repairs to the system Sewer Fund consists of System Development that may be required. Charges and unrestricted funds. The unrestricted funds are used for system Program Highlights improvements or repairs while the restricted funds must be used for capacity related The following are the highlights of the improvements. Capital Improvement Program Projects accomplished in calendar year 1998 and in Neighborhood Sewer Extension Program: Fiscal Year 1998-99 to date. This program takes a proactive approach to extending sewer service into areas that are Capital Improvement Program Overview Page 4 of 9 APPENDIX 11 Street Projects August and completed most of the work 1998 Pavement Major Maintenance by mid-December. The remaining work Program (PMMP): The PMMP is an will be completed in January. annual program of corrective and preventive maintenance on all paved Slurry Seals: A slung seal is a streets in the City. There was a backlog of preventative treatment to rejuvenate $1,500,000 at the beginning of FY 1997- streets with minor cracks that do not 98 in corrective overlay, repairs, and require removal and replacement of the slung seals. Each year, additional streets existing asphaltic concrete pavement. The with an estimated $200,000 in pavement following streets were selected to receive upgrade requirements, are added to the this preventative treatment: Alderbrook backlog as the overall street network ages Drive, Sumrrerfield Drive, Bond Street, and deteriorates. Approximately $300,000 Churchill Way, 801h Avenue, Genesis was expended in pavement upgrade Loo, Pathfinder Way, Terrace Trails, projects during FY 1997-98. 118` Avenue, 92"d Avenue, Heidi Court, Approximately $500,000 was allocated in Leslie Court, and- Dawn Court. FY 1998-99 for the PMMP. Because of Approximately 17,000 lineal feet (3.2 the relatively large amount of funding miles) of slurry seal was applied on these available this fiscal year, the PIAMP was streets. California Pavement Maintenance divided into two phases of approximately Company, Inc. began work in August and $250,000 each. Phase 1 was completed in completed most of the work by mid- calendar year 1998. Phase 2 will be December. The remaining work has since constructed during the late spring and been completed. early summer 1999. This division of projects into two phases should ensure The Speed Hump Program: This good bids and construction activity in the program installs speed humps in minor months prior to July 1999. The PMMP for collector and residential streets to reduce 1999-2000 will further continue the traffic speeds. Due to high prices pavement upgrade work through the entire submitted by contractors, this year's summer. program was performed by the Public Works Department. Installation of speed The projects included under Phase 1 were humps on 115`h Avenue, Ventura Court, basically categorized under pavement 90th Avenue, Baylor Street, North Dakota overlay and slurry seals. The following Street and 103rd Avenue were completed are the projects completed under Phase I during the summer months of 1998. The in calendar year 1998: residents of 103rd Avenue were the first i City residents to take advantage of the Pavement Overlay: There was 50% cost-sharing option made available a approximately 4,050 feet (0.8 mile) of each year in the CIP. pavement overlay placed on the following streets: Scott Court, Center Street, Bell Bonita Road Improvements: This 3 Court, 82"d Avenue, Nimbus Avenue, project is split into three phases, the first Hampton Street, Highland Drive, and two of which have been completed: Tiedeman Avenue. Benge Construction Company, Inc. began construction: in Phase I- Utilities relocation: Construction EWA Capital Improvement Program Overview Page 5 of 9 APPENDIX 11 gill 11's III, began in January 1998 and was completed service performed by David Evans and in March 1998 by Marshall Associated Associates. Construction work began in Contractors, Inc. The scope of this phase September: The Contractor experienced included relocation of the existing unforeseen weather conditions and was electrical conduits from above ground to unable to meet the CDBG deadline of underground. An 18-inch steel pipe casing December 3151. The project deadline was was required in the area where conduits extended to February 14, 1999, and the have to cross the railroad and was contractor was able to complete the installed by boring under the railroad project within the extended deadline. tracks. 79`h Avenue Improvements: This street Phase II - Railroad Crossing and Flashing is classified as a minor collector road per Light Signal Installations: Phase II was the Comprehensive Plan Transportation designed and constructed by Willamette & Map. The project will improve the Pacific (W&P) Railroad. The scope of this existing sanitary sewer and drainage phase included replacement of the systems and widen 791h Avenue from rubberized railroad track crossing with Durham Road to Bonita Road. Century concrete material and installation of a new West Engineering Corp. has been selected crossing signal system. Construction of to finish the design. A neighborhood this phase began in August and was meeting will be conducted in January to completed in October. obtain public input into the design process and to gain public support for the project. Phase III - Street Widening: Phase III Construction funding has not yet been includes widening of the street to full identified for the project; however, this width, and requires right of way project would be a candidate for funding acquisition and temporary construction under a future road bond issue. easements to accommodate that expansion. This is an in-house design Greenburg Road/217 Overcrossing project and is scheduled to advertise for Widening: This project is a joint effort bids in mid-February 1999. All necessary between Washington County and the City, right-of-way, construction easement and and was constructed to improve traffic railroad permits have been obtained. circulation on Greenburg Road in the Construction is anticipated by mid-April Washington Square Mall area. The project 1999 with project completion expected by is primarily funded via MSTIP 2 funds the end of August. with an additional $400,000 in federal funding. The City's share of the federally 91" Avenue Widening: The widening of funded portion is 10.275%. The project N 9151 Avenue between Greenburg Road and widened Greenburg Road over Highway Lincoln Street is a Community 217 and added a northbound and Development Block Grant (CDBG) southbound lane in this area. ODOT project. The scope of work is widening of provided the project design and the existing street to local street standards. construction management. Construction Construction of curb, sidewalk, water and began in February and was completed by storm drainage is also included in the the end of November. improvement. This is an in-house design project with right-of-way acquisition Capital Improvement Program Overview Page 6 of 9 APPENDIX 11 Walnut Street and Tiedeman Avenue problems. The Pinebrook Street project Intersection Realignment: Walnut Street was awarded to HPS Construction, Inc. has been proposed for realignment to and the View Terrace project was correct a dogleg configuration with awarded to Gelco Construction, Inc. The Tiedeman Avenue and Fonner Street. The design was completed in-house in 1997. project is now being designed by Murray, Construction began in January and the Smith and Associates and will be ready projects were completed in March 1998. for construction by July 1999. _ Other Projects 69th Avenue Improvements: This is a Local Improvement District (LID) project Neighborhood Sewer Extension initiated by Specht Development, Inc. Program: This program extends sanitary Based on a favorable preliminary sewer service into residential evaluation report presented to Council in neighborhoods. The City initiates and October, Council directed the preparation completes the sewer extensions, then of a preliminary Engineering report which recoups the total cost of the design and was submitted to Council in February construction via creation of a 1999. DeHaas and Associates, Inc. was reimbursement district. As residents selected to perform the preliminary connect to the new sewer line, they have design. If the district is successfully - )ay their proportionate share of the cost formed and the project proceeds according of the line, plus the normal connection to the established schedule, the street fee. At least 50% the property owners that improvements would be completed by can connect to the new line must approve November 1999. the project for the new sewer system to be extended into a neighborhood. Council Drainage Projects approved-a resolution reducing each resident's share of the cost to $8,000 for 110th and Park Street Storm Drainage: those that connect within a year after This project was originally intended to completion of the project. widen Park Street to provide a pedestrian path from Watkins Street to 110th This year's program included two homes Avenue. Citizens in the neighborhood did on Hillview Street. The contractor, Miller not want the pedestrian path installed, but and Sons, began the work in October and requested that the City alleviate an completed the project in November. existing drainage problem on Park Street instead. The Engineering staff prepared Another project that is still under design the design plans in-house and bid out the includes nine houses on 106`h Avenue and project for construction. Wystan Brown Johnson Street and requires a creek Excavation, Inc. began construction in crossing. Construction will begin in July May and completed the project in 1999 to meet the construction window October. within the creek required by the State. Pinebrook Street and View 't'errace: Tigard Street Parking Lot: The site is These two relatively small projects were located on Tigard Street, near the intended to upgrade the existing drainage intersection of Tigard Street and Main systems and alleviate periodic flooding Street. To provide additional parking for Capital Improvement Program Overview Page 7 of 9 APPENDIX If downtown shoppers, the project includes Tigard Vertical Net: Establishment of five construction of 14 regular spaces and 1 additional Bench marks with elevations disabled space with landscaping and and monumentation. lighting installed throughout the parking. MH Construction, Inc. began the work in Traffic Studies October and substantially completed the Over 100 traffic studies were conducted on streets project by the end of December. in Tigard and in the Washington County urban HighTor Reservoir: A paved pathway services agreement area. The-studies were needed to be installed for maintenance conducted for many different reasons. Studies access and to direct storm water from the were performed to determine the needs and reservoir site to the street. Construction priority of streets where speed humps have been began in June and was completed in July. requested, and to determine their effectiveness after speed humps were installed. Studies were Fanno Creek Trails: Projects in the done to evaluate the need for new or existing proposed Fanno Creek trail system traffic control devices (signs and pavement include seven greenway trail segments markings). Regularly scheduled traffic studies with the first segment beginning at North were done to maintain current data in areas under Dakota Street and the last segment ending development. When speeding problems were at Main Street. Two trail segments were identified, information was provided to the police constructed during calendar year 1998. department to assist in enforcement. Many Segment 1 (North Dakota Street / Tigard citizens, developers, realtors, and consulting Street trail) and Segment 6A (Ash engineers ask for this data on a regular basis. Avenue/Fanno Creek trail). Construction Most of these 72-hour studies began on Tuesdays of the other segments are delayed until and ended on Fridays, using Hi-Star magnetic calendar year 1999 to allow time for imaging equipment. Data gathered includes obtaining wetland permits and acquisition volumes, truck percentages, and speeds. The of permanent easement. information obtained from the studies provide the Survey projects: Topographic survey basis for decisions on future street improvements, work for in-house design projects was and for design and implementation of traffic performed throughout the calendar year. calming devices to reduce high vehicle speeds on Other survey projects included the minor collectors and residential streets. following: Proposed Priority Areas For FY Y Encroachment survey for the area 1999-2000 northwest of Cook Park. e The preventative and corrective actions • Albertson's lot line adjustment for necessary to preserve and extend the life of Park acquisition. the various streets in Tigard will continue to be a high priority each fiscal year. e Parking lot staking for the Balloon festival. a Street reconstniction will again be considered for those streets that are beyond normal • 107th Avenue right of way research. maintenance. Capital Improvement Program Overview Page 8 of 9 APPF,NDIX If 'Mimi • The realignment and signalization of the • The Parks Program will continue with Walnut Street/Tiedeman Avenue acquisition of properties for future park intersection will be a construction priority development. In addition, the construction during FY 1999-2000. In addition, design of several bike/pedestrian paths is of Gaarde Street to provide a connection scheduled for summer of 1999. Design to Walnut Street and to widen and work and compliance with permit reconstruct the two-lane section from requirements are currently underway and 121st Avenue to Highway 99W will be a are nearing completion. major project during calendar year 1999. • Water projects for maintenance and • The preparatory work to enable placement expansion of the system will again be of a road bond issue on the ballot in the continued in the next fiscal year. year 2000 will be a major priority in calendar year 1999. The establishment of What's Next? a task force to oversee the process and selection of projects for that road bond The opportunity for citizens of Tigard to issue will be the initial steps in this effort. nominate projects for consideration in the FY 1999-2000 Capital Improvement Program • Traffic calming efforts will continue to be will be provided in this meeting and in the a high priority for the next fiscal year. The April CIT meeting. For those that cannot development of a Comprehensive Traffic attend the April meeting, the City will accept Calming Program will be a major priority written comments or suggestions at any time this calendar year. in the process prior to approval by City Council. The final project listing will be a • The City Council has indicated a strong combination of City staff input and citizen interest in providing street lighting in unlit recommendations. The proposed program will areas of the City where street lights are be presented to the Planning Commission in required to enhance pedestrian safety or to early June and to City Council during the deter crime. The establishment of a June 22, 1999 Business Meeting. The program to provide such lighting will be a approved plan will be ready for priority in the coming fiscal year. implementation July 1, 1999. • Minor repairs to the storm drainage and sanitary sewer systems will again be Fo6iibre information; please call & 'write to performed throagh the Storm Drainage the•following: Major Maintenance and Sanitary Sewer Vaunie T. Nguyen,,P.E. Repair Programs. Engineering Manager E-mail: vannie@ci.tigard.or.us • The Neighborhood Sewer Extension (503) 639-4171 -Ext. 375 Program will be continued for those residents that indicate a strong interest in Agustin P. Duenas, P.E. connecting to the City's sanitary sewer City Engineer system. We have several extensions that (503) 639-4171 Ext. 378 are currently wider consideration for E-mail: gus@ei.ligard.or.us installation during the summer months of 1999. Mailing Address: 13125 SW Hall Boulevard Capital Improvement Program Overview 'i lgard, Oregon 97223 Page 9 of 9 APPENDIX 11 FY 1999 - 2000 Pavement Major Maintenance Program (PMMP) • Slurry Seal 70th Ave 69th To Taylor's Ferry Road 94th Ave Lakeside To End 106th Ave North Dakota To Black Diamond 108th Ave North Dakota To End 108th Ave Black Diamond Way To Cul De Sac 108th Ct Black Diamond Way To Cul De Sac 115th North Dakota To Springwood 121st Scholls To Springwood Alderbrook Ct Summerfield To End Alderbrook PI Summerfield To End Black Diamond 106th To 70' West Of Ponderosa Place Johnson Grant To 99w Karol Ct Katherine To Cul De Sac Lakeside Drive Alderfrook To 98th Marie Ct. 128th To Cul De Sac North Dakota Scholls To Springwood North Dakota Greenburg To 400' East Of Greenburg Pathfinder Ct Walnut To Cul De Sac Ponderosa PI Black Diamond Way To Cul De Sac Summerfield Ct 92nd To End Tigard Drive Summercrest To 115th Walnut City Limits To Grant • Asphaltic Concrete Overlay i 107`h Park street to Cook Lane Bonitia Road 72nd to the City's Limits Scoffins Street Main street to Ash Ave McKenzie Street 99W south to end 3 Meadow Street Tiedeman to end a a APPENDIX I MEMORANDUM TO: Gus Duenas, City Engineer FROM: Wayne Lowry, Director of Finance RE: CIP funding projections DATE: March 29, 1999 We have prepared the estimates for CIP for each fund for 1999100. These estimates are preliminary and are based on the budget as requested by Departments. The requested budget has not yet been reviewed by the City Manager. We therefore expect the numbers to change. Sanitary Sewer 3,000,000 Storm Sewer 900,000 Water Fund 2,000,000 State Gas Tax 545,000 Traffic Impact Fee 3,800,000 TIF Urban Services 900,000 Parks SDC 910,000 Underground Utility 373,000 Water Quality/Quantity 882,000 Water SDC 946,000 Metro Greenspace 247,000 Tree Repiacement 227,000 Water CIP (Supply) 4,000,000 Park Levy CIP 218,000 i Let me know if you need any further information or if you have any questions. saw FY 2000-01 Capital Improvement Program APPENDEX H Capital Improvement Program Overview and Status Report Dated Parch 2, 2000 s V CAPITAL IMPROVEMENT PROGRAM (Overview and Status Report) March 2, 2000 The summer and fall of 1999 have been subsequent fiscal years, the projects shown extremely busy with the implemention and are tentative and are subject to change during completion of pavement overlay and slurry the formulation process for each specific seal projects. In addition, construction of the budget year. The CIP, through the adoption Realignment and Signalization of the process, therefore establishes the budget for Walnut/Tiedeman Intersection is well each fiscal year and serves as a planning underway and is scheduled for completion in document to guide the infrastructure. the summer of 2000. Furthermore, the improvements over the following 6 years. Engineering Department has again established an ambitious schedule for the coming months During each budget year's update, the revenue that would ensure timely implementation of estimates are adjusted, the project cost projects during the heart of the construction estimates are reviewed, and the program and season next spring and summer. The purpose project priorities are re-evaluated based on of this briefing is provide an overview of the changes in City plans, citizen input, and Capital Improvement Program, to update the additional data which may become available. citizens of Tigard on the accomplishments so far during the past year, and to anticipate what Process is in store for FY 2000-01. The Capital Improvement Program update Background process begins with citizen involvement through the Citizen Involvement Teams. An The long-term Capital Improvement Program overview of the CIP process is presented to (CIP), initially adopted by the City Council the CIT's early in the calendar year so that the on August 23, 1994, identified projects for the entire process can be completed and the 1994-95 CIP Program and proposed a list of annual CIP budget submitted to and approved projects for the next 6-year period. The by City Council prior to the beginning of the Capital Improvement Program includes next fiscal year (July 1). The CIP over✓iew to improvements to the streets, storm drainage, the CIT's is scheduled for the March 2, 2000 sanitary sewer, water and parks systems. The CIT meeting at the Tigard Senior Center. The street, storm drainage, and sanitary sewer citizens are provided the opportunity to CIP's are managed by the Engineering provide input into the process and to nominate Department. The Water CIP is managed by projects for evaluation and possible inclusion the Public Works Department, and the Parks into the program. This opportunity will be CIP is managed jointly by the Planning and provided in the April CIT meeting. For Engineering Departments. example, in previous years, there has been strong interest in pedestrian walkway projects The Capital Improvement Program is updated and on installation of traffic calming devices, each year, and is reviewed and approved by primarily speed humps. The Speed Hump the City Council as part of the yearly budget Program and specific pedestrian walkway process. While the program lists projects for Capital Improvement Program Overview Page I of 12 1 improvements resulted directly from CIT charges collected for the parks must be used participation in the process. for the acquisition, development, and expansion of additional recreation spaces and After input from the CIT's, other citizens and facilities. staff, the Capital Improvement Program is prepared and submitted to the Planning Policy Issues Commission for review and comment. The Planning Commission typically provides In the past, it has generally been City policy another opportunity for public comment on not to use City funds for projects outside the the proposed plan. After review by the city limits. Some of the key streets that lie Planning Commission, the plan with partially outside City limits include Gaarde subsequent modifications, if any, is Street, Walnut Street, and 121 st Avenue. submitted, with Commission These streets are major collectors and will recommendation, to the City Council for need to be addressed in the next few years, review and approval. Council may make regardless of jurisdiction. additional modifications to the plan during its review and approval process. The approved Since the City has now assumed certain plan would be the approved Capital responsibilities within the Urban Service' Improvement Program for the next fiscal year. Boundary through agreement with Washington County, joint projects to improve Funding major collectors are now being programmed for improvements in the coming few years. Funding Sources: The sources of revenue for The realignment and signalization of the funding the Capital Improvement Program are existing dogleg configuration at the Walnut the following: the gas tax, the Traffic Impact Street/Tiedeman Avenue intersection is now Fee, Storm Drain Fund, Sanitary Sewer Fund, under construction and is expected to be the park levy, park system development completed in the summer of 2000. charges, the water fund, and miscellaneous Washington County has initiated the design other funding sources. work for signalization and improvement of the 121 Avenue/Walnut Street intersection Funding Restrictions: The gas tax can be used and approaches. This project is designated as for upgrading the collector and local streets Phase 1 of three phases to improve Walnut within Tigard, without restriction. However, Street from 121" Avenue to 135th Avenue the revenue from the gas tax is limited and is using MSTIP 3 funds. The Engineering not sufficient to fund all the street Department has contracted with engineering improvement needs of the City. The Traffic consultant firms for design of the extension of Impact Fee (TIF) can be used only for Gaarde Street from Quail Hollow-West to >_4 highway and transit capital improvements Walnut Street, and for the reconstruction and which provide additional capacity to major expansion of Gaarde Street from 1215' transportation systems. The unrestricted funds Avenue to Highway 99W. for stone drainage and sanitary sewers can be used for any project. However, systems In early 1999, City Council formed a task development charges for water, sanitary and force to select projects for a proposed storm sewers must be expended on projects transportation bond in the November 2000 that provide additional capacity to the general election. This task force has been respective systems. System development meeting during the past year and conducted Capital Improvement Program Overview Page 2 of 12 7input. itizen involvement meetings to solicit program is $45,000 for 100% City funded e task force is expected to present inst allation, and $15,000 to be applied on a endations to the Planning cost-sharing basis with residents paying for sion on April 17, 2000 and to City 50% of the cost. Because of limited contractor on May 9, 2000. interest and extremely high bid submittals, in- house Public Works street crews are now exation of Walnut Island and its installing these speed humps at significantly ancillary islands will be effective May 17, lower costs. The list of streets an d the priority 2000. The transfer of jurisdiction for the rankings will be presented to the CIT's in County roads within those islands is March. The streets that are to receive the anticipated to occur in July. Major collectors speed humps this year will be selected during such as Walnut Street, Gaarde Street and 1215L the next month or two for implementation in Avenue are within the Walnut Island area and the spring and summer of 2000. The early will fall under City jurisdiction after the selection of streets to receive speed humps transfer occurs. will allow the Public Works crews maximum flexibility in scheduling the installations Program Areas during the spring and summer months. Pavement Major Maintenance Program Storm Drainage Major Maintenance Program (PMMP): This is a program of corrective and (SDl%E'4P): This program addresses minor preventative maintenance on all the paved drainage problems requiring more than streets in Tigard. It addresses those streets normal maintenance effort. The funding for that can still benefit from corrective or this program is typically established at preventative action. Those streets that cannot $40,000 each fiscal year. The SDMMP is be rejuvenated through this program are expected to be a continuing program in future eligible for reconstruction. The typical years. funding for this program is $250,000 to $300,000 per year. Sanitary Sewer Major Maintenance Program (SSMMP): This program is typically The Traffic Calming Program: The program established at $40,000 per fiscal year to analyzes streets as part of a network to contract out sewer repair projects that are determine what traffic calming measures may beyond the repair capabilities of the Public be appropriate to reduce motor vehicle speeds Works Department. This program will resolve without adversely impacting other streets in existing sanitary sewer problems by the network. It is in the process of being contracting out the repairs to fully equipped developed and should be completed during licensed contractors and is expected to be a mid-2000. The Speed Hump Program is a continuing program in future years. component of the Comprehensive Program. Under the Speed Hump Program, speed Major Street Capital Improvement humps are installed on streets that have Program: This program reconstructs and clearly demonstrated the need for installation expands streets within Tigard. It addresses of these traffic calming devices. The streets those streets that have substantially are selected using strictly applied ranking deteriorated, are beyond normal corrective criteria based on traffic studies to determine maintenance, and are in urgent need of motor vehicle speed and volumes on cacti of reconstruction. It also provides additional these streets. The funding level for this capacity on those streets that are in need of Capital Improvement Program overview Page 3 of 12 widening to accommodate increase in traffic. Sanitary Sewer Capital Improvement Projects are normally funded either through Program: This program is similar to the storm the gas tax or through Traffic Impact Fees. drainage program in that the Sanitary Sewer Recent projects funded through the Traffic Fund consists of System Development Impact Fee include the reconstruction and Charges and unrestricted funds. The expansion of Bonita Road from the Bridge to unrestricted funds are used for system the railroad tracks, and the ongoing improvements or repairs while the restricted Walnut/Tiedeman Intersection Realignment funds must be used for capacity related project. improvements. Bridge Replacement Program (IIBRR): Neighborhood Sewer Extension Program: This is a federally funded program which This program takes a proactive approach to replaces badly deteriorated bridges extending sewer service into areas that are not throughout the country. Each bridge currently served by the City. The City funds undergoes a detailed inspection and is issued each project for installation of new sewer a rating, which determines eligibility for the lines to connect to the existing system, then program. Replacement of the qualifying establishes a reimbursement district to recoup bridges requires 10% funding participation the costs from the residents as they connect. from the City, and 10% from the State. The The cost per resident for the installation Fanno Creek Bridges (at Grant and Tiedeman would obtained by dividing the total Avenues) have been replaced under this construction and administrative costs by the program. Tigard's bridges have been recently number of residents that can connect. Each inspected. There are currently no candidates resident would also be charged a connection for inclusion in the program during FY 2000- fee and their fair share of the cost at the time 01. of connection. The program is entirely voluntary, and residents do not have to Surface Water Management (SWM) Funding connect to the new sewer line unless they (Water Quality/Quantity) Program: Projects choose to. An incentive program has been under this funding must be included in the established by City Council subsidizing the Unified Sewerage Agency's master plan. payment of the fair share above $8,000 up to Since these funds are collected as System a maximum of $15,000 (a maximum subsidy 50 Development Charges, they must be used to of $7,000) for those residents who connect provide additional capacity to the drainage within a year after the sewer extension has Systems within the City. The City's 10% been completed. participation in the. Grant and Tiedeman bridges is funded from this program. Parks Program: The Parks system development charges are used to fund the Storm Drainage Capital Improvement acquisition, development, and expansion of Program: This program provides funding additional recreational spaces and facilities. from the unrestricted (user charges) storm The current priority for the City is to acquire drainage funds for improvements to Tigard's park land for future development. That has drainage system. This program repairs the been the primary focus during the past few existing system, or otherwise provides funds fiscal years. to improve those portions of the system that are not eligible for SWM funding. Water System Improvement Program: The water system development portion of the Capital Improvement Program Overview Page 4 of' 12 charges received when new meters are sold of $1,500,000 at the beginning of FY 1997-98 and installed must be used only for capacity in corrective overlay, repairs, and slurry seals. related projects. The revenues from the After establishment of the Pavement charges for use of water provide funds for the Management System (PMS) in 1998, the PMS operations of the Water Department and for reported a backlog for corrective and any improvements or repairs to the system preventative maintenance of almost that may be required. $2,700,000. The slurry seals alone are over $1,000,000 of that total. As time passes and Program Highlights the street network deteriorates, an additional $200,000 worth of corrective and preventative The following are the highlights of the Capital maintenance work is added to the backlog Improvement Program Projects accomplished each year, if the pavement rejuvenation work in calendar year 1999 and in Fiscal Year identified is not performed in a timely 1999-2000 to date. manner. Street Projects This program has been severely hampered by the lack of increase in the State Gas tax over The street projects in the CIP are typically the past few years. The City typically receives funded through the State Gas Tax and the $500,000 in gas tax revenues each year for countywide Traffic Impact Fee. Several various street projects. Some of these funds projects were initiated using both of these are set aside for design and construction of funding sources. However, the funds available traffic calming measures, pedestrian are limited and are not sufficient to address walkways and sidewalk extensions, traffic the problems in most of the major streets in studies, design of street projects, and minor Tigard. It has been ten years since the last street-related improvements. This leaves transportation bond measure provided funds approximately $300,000 typically available to upgrade some of the City streets. The City for corrective and preventative maintenance Council appointed a Transportation Bond each year. This amount is not sufficient to Task Force to select projects for a proposed substantially reduce the backlog of work that transportation bond measure in the year 2000. we have already identified as urgently needed. The projects under consideration include In addition, the state gas tax provides funding reconstruction and expansion of certain major for our routine street maintenance. As labor streets, construction of sidewalks and bike and materials costs increase each year, we can lanes, safety-related improvements, and expect the amount that we typically receive installation of street lighting in certain areas. each year for corrective and preventative The Bond Task force will be presenting its maintenance to gradually decrease if the gas recommendations to City Council in May tax package that was recently passed is not 2000. ratified in the May 2000 election. The following are the projects initiated with The Proposed Transportation Bond (if passed) the funding available: will address reconstruction identified in the PMS. Some of the backlog will be reduced in 1999 Pavement Major Maintenance Program that manner. However, the annual increase in (PMMP): The PMMP is an annual program of the backlog will continue as long as the corrective and preventive maintenance on all annual funding for pavement overlay and paved streets in the City. There was a backlog slurry seals is not increased substantially. Capital Improvement Program Overview Page 5 of 12 Because of carryover funding from FY 1997- rejuvenate streets with minor cracks 98, the sum of $500,000 was available in FY that do not require removal and 1998-99. As a result, the PMMP for that fiscal replacement of the existing asphaltic year was divided into two phases of concrete pavement. Approximately approximately $250,000 each. Phase 1 was 42,000 square yards of slurry seal was completed in 1998. Phase 2, which includes applied on the following streets: 70th pavement overlay and striping, was Avenue, 94th Avenue, 106'h Avenue, substantially completed in late summer of 108th Avenue, 108th Court, 115 h 1999. For FY 1999-2000, the amount Avenue, 164`h Avenue, Alderbrook available was drastically reduced to $233,000. Court, Alderbrook Place, Colony Despite the reduced amount, the PMMP Place, Black Diamond Way, Karol continued with pavement overlay and slurry Court, Lakeside Drive, Marie Court, seal applications. Ponderosa Place, Rhus Court, Stunmerfield Court, Tigard Drive and The PMMP projects completed in Wood Place. Out of these streets to be calendar year 1999 are as follows: slurry sealed, 4 streets, Rhus Court, Colony Place, Wood Place and 164th Pavement Overlay - Phase H FY Avenue are located in Washington 1998-99: Approximately 5,220 feet County. Funding for work on the (about 1 mile) of pavement overlay County roads was provided by the was placed on the following streets: County in accordance with the Urban 68th Parkway, 69th Avenue, 70th Services Area IGA. Asphalt Avenue, Oak Street and North Dakota Maintenance Associates began work Street. Morse Bros., Inc. began in August and completed the slurry construction in May and completed seal work in September. The sub- the work in August. contractor replacing the striping on these streets has completed the Striping - FY 1998-99: This is a striping work on this project. program to re-stripe City streets that require re-delineation for safety and Pavement Overlay - FY 1999-2000: proper channelization of traffic. This year's pavement overlay program Streets receiving new striping durin also includes streets located in the 1999 calendar year include: 135` Washington County. Approximately Avenue, Walnut Street, Bull Mountain 5,840 feet (about 1 mile) of pavement Road, Canterbury Street, Dartmouth overlay was placed on both County Street, Tigard Drive, Redwood Lane, and City streets. The County roads Cardinal Lane, Sequoia Parkway, 74'' receiving the overlay include 133rd Avenue, Pfaffle Street, Park Street and Avenue, 162nd Avenue, Colony Place, Watkins Street. The low bidder was Fonner Street and Roshak Road. The Apply-a-Line who began the striping City streets include Bonita Road, work in May and has most of it McKenzie Street and Scoffins Street. completed. The punch list items were Work performed on the County roads completed in February 2000. was funded by the County through the IGA. Eagle Elsner, Inc. began Slurry Seals - FY 1999-2000: A slurry constriction in September and seal is a preventative treatment to completed the pavement overlay work Capital Improvement Program Overview Page 6 of 12 in October. Striping work still initiated by Specht Development, Inc. remains on some streets and it will be Based on a favorable preliminary completed as weather permits. evaluation report presented to Council in October 1998, Council directed the The Traffic Calming Program: This preparation of a preliminary Engineering program installs traffic-calming devices report to be submitted to Council in on minor collector and residential streets February 1999. In March 1999, an to reduce traffic speeds and volume. The Ordinance was approved by the Council most popular and effective device is the to finalize the design and have the project speed hump. Due to high prices submitted ready for construction by June. DeHaas by contractors in 1997, Public Works & Associates, Inc. was selected to crews have been installing speed humps perform the design and construction with in-house street crews during the past management for the project. Bids were 2 years. This year's program installed 14 opened in May and the lowest bid was speed humps on Grant Street, Benchview submitted by W.A. Jones, Inc. Terrace, Summerfield Drive and North Construction begun in June and is Dakota Street. The streets selected over substantially completed with only the next few months will have traffic- punchlist items remain. Landscaping calming devices installed during the work for the project will be installed and spring and summer months of 2000. completed by the end of March 2000. Bonita Road Improvements - Phase 3: 91" Avenue Widening: The widening of This project was split into three phases; 91 st Avenue between Greenburg Road the first two phases were completed in and Lincoln Street is a Community 1998. Phase 1 included relocation of the Development Block Grant (CDBG) existing electrical conduits from above project. The scope of work required ground to underground. Phase 2 was widening of the existing street to local designed and constructed by Willamette & street standards. Construction of curb, Pacific (W&P) Railroad. The scope of this sidewalk, water and storm drainage are phase included replacement of the also included in the improvement. This is rubberized railroad track crossing with an in-house design project with right-of- concrete material and installation of a new way acquisition services performed by crossing signal system. David Evans and Associates. Construction began September 1998. The Contractor, Phase 3 included widening of the street to D&D Concrete & Utilities, experienced full width, and required right of way unforeseen weather conditions and was acquisition and temporary construction unable to meet the CDBG deadline of easements to accommodate that December 3151. With the County's expansion. This in-house design project approval of the extension of the project was advertised for bids in April 1999. The deadline to June 1999, the project was contract was awarded to Excel completed in April 1999. Excavation. Construction commenced in mid-June and was completed in August. 79th Avenue Improvements: This street is classified as a minor collector in the 69`t' Avenue Improvements: This is a current Comprehensive Plan Local Improvement District (LID) project Transportation Map. The project will Capital Improvement Program Overview , Pagc 7 of 12 improve the existing sanitary sewer and runs in an east-west direction and drainage systems and widen 79th Avenue provides a connection between 121St from Durham Road to Bonita Road. Avenue and Hwy 99W. This project is Century West Engineering Corp. was the design of the improvements for the selected to finish the design. A existing Gaarde Street and the design and neighborhood meeting was conducted in construction of a new Gaarde Street January to obtain public input into the between Walnut Street and the Quail design process and to gain public support Hollow subdivision. The design and for the project. Design of the, project is on right-of-way acquisitions are split into two hold awaiting Council's direction phases: regarding typical sections for the street. Construction funding has not yet been Phase 1- Walnut Street to the identified for the project; however, this Northerly Boundary of Quail Hollow project is a candidate for funding under Subdivision: The design work on this the proposed transportation bond issue. phase is being performed by Century West Engineering Corp. The design is Walnut Street and Tiedeman Avenue expected to be completed by May Intersection Realignment: This project 2000. realigns Walnut Street to correct a dogleg configuration with Tiedeman Avenue and Phase 2 -1215 Avenue to Hwy 99W: Former Street. The project was designed Phase 2 is being designed by Triland by Murray, Smith and Associates with Design Group, Inc. and is right-of-way acquisition services approximately 35% complete. This performed by David Evans and project is a candidate for construction Associates. The low bidder on the project under the proposed transportation was Benge Construction. The contractor bond. began the construction work in August and has most of underground utilities Embedded Crosswalk Lights: This is a installed. Curb and sidewalk on the south pilot project to provide embedded side of Walnut Street have also been crosswalk light installation at three completed. The new intersection is locations: Walnut Street at Grant Avenue, expected to be opened to public traffic in 12151 Avenue at Springwood Drive and late-July 2000. 12151 Avenue at Katherine Street. The design has been completed and the lights Grant Avenue Pedestrian Improvements: at 12151 and Katherine will be installed This project provides a pedestrian path during the next two months. The other. along Grant Avenue connecting the two locations require overlay prior to existing walkway along Park Street with installation of the lights. The embedded School Street and providing pedestrian lights will be installed after the pavement access to Charles F. Tigard Elementary overlay is completed and the markings School. This project was awarded to Sight have been installed. Excavation, Inc. The construction work began in July and was completed in Lincoln Avenue Widening: The widening September 1999. of Lincoln Avenue between Greenburg Road and Commercial Street is a Gaarde Street Improvements: The existing Community Development Block Grant Gaarde Street is a Major Collector that Capital Improvement Program Overview Page 8 of 12 (CDBG) project. Phase 1 will construct December and was completed in January half-street improvements along the west 2000. side of the street including curb, sidewalk, storm drainage and water. Right-of-way Pacific Highway & Durham Road and has been obtained and the final design has 118th Court, Ann Count & Katherine been completed. The project will be Street: These relatively small projects are constructed during the next few months intended to alleviate periodic flooding and is expected to be completed by the problems and to address mirior drainage end of June 2000. The City is currently problems requiring more than normal applying for funding to complete the east maintenance effort. In-house design is side of Lincoln Street, which, upon underway. Construction will be dependent completion, will provide a fully improved upon availability of funding in the second street in this area. half of FY 1999-2000. Stornn Drainage Projects Lincoln Avenue: The drainage system upgrade on 91St Avenue, from Greenburg 116th Avenue: This project intercepts the Road to Lincoln Street, was included in existing drainage on 115"' Avenue and re- the 91s' improvement project. This project routes the storm runoff down 116`t' completes the improvements of the Avenue to an existing creek. The existing existing drainage system in that area by system is inadequate and cannot installing a new drainage system along accommodate the storm runoff during Lincoln Avenue from 91St Avenue to heavy rains. The Engineering staff Commercial Street. Construction of this prepared the design plans in-house and project will be combined with Lincoln bid out the project for construction. Street improvement project, which will Venture Construction, Inc. began begin in mid-March 2000. construction in July and completed the project in August. Thorn Street: This is a Community Development Block Grant (CDBG) Hoodview Drive & Bull Mountain Road: project. This project is intended to This project is intended to alleviate the construct a new drainage system and to extensive amount of stormwater on reconstruct the existing curb and Hoodview Drive and to divert year-round pavement to provide adequate slope for discharge from some lots to the new stormwater to run into that new system. drainage system. On Bull Mountain Construction will begin in the first week Road, this project widens the existing of April 2000. shoulder and installs curb to direct surface water runoff to an existing catch basin. Sanitary Sewer Projects The Hoodview Drive project is funded in the FY 1999-00 CIP while the Bull Neighborhood Sewer Extension Program: Mountain Road project is funded by the This program extends sanitary sewer County through the existing IGA. The service into residential neighborhoods. design was completed in-house in The City initiates and completes the sewer September 1999 and the construction extensions, then recoups the total cost of contract was awarded to Pipc Dreams, the design and construction via creation of Inc. Construction began in early- a reimbursement district. As residents Capital Improvement Program Overview Page 9 of 12 connect to the new sewer line, they have Walnut/Tiedeman intersection to pay their proportionate share of the cost improvement project, which is under of the line, plus the normal connection construction by Benge Construction. fee. At least 50% the property owners that Installation of the sewer system is can connect to the new line must approve complete. Connection to the new the project for the new sewer system to be sanitary sewer system will be extended into a neighborhood. Council available in May when the street approved an incentive program to reduce improvement project is complete. each resident's share of the cost to $8,000 for those that connect within a year after Other Projects completion of the project. This program expires in October 2000, but most likely Jack Park & Englewood Park Pathways: will be renewed prior to that time. This project removed and replaced about 1,700 feet of the existing pathways that Six reimbursement districts were are narrow and in poor condition. constructed this year and 85 lots were Construction began in July and was included in these districts: completed in August by Sun Quest Construction. 106th Avenue & Johnson Street: Venture Construction, Inc. began the Fanno (Peek Trails: Projects in the work in June and completed the proposed Fanno Creek trail system project in August. include seven greenway trail segments with the first segment beginning at North 100th Avenue & Inez Street: Oregon Dakota Street and the last segment ending Siteworks began construction in early at Main Street. Two trail segments were September and completed the work in constructed in 1998: Segment 1 (North October. Dakota Street / Tigard Street trail) and Segment 6A (Ash Avenue/Fanno Creek 103rd Avenue, 104th Avenue & Del trail). Design of Segment 2 (Tigard Street Monte Drive: Project construction by / Tideman trail) and Segment 6B (Ash Emerald Towers began in November Avenue / Main Street trail) have been 1999. Work was completed op this completed. Wetland permits have also project in February 2000. been obtained. Right of way acquisition is currently underway for Segment 6B. O'Mara Street: Construction Construction of Segment B is expected to performed by Crestview Construction begin in May 2000. since November is now substantially complete. The work was completed Survey projects: Topographic survey and accepted in January 2000. work for in-house design projects was an ongoing activity throughout the calendar Beveland Street and Hermosa Way: year. Survey projects not tied to an Viking Construction began work in design project included the following: September and completed the project in December 1999. w Walnut island annexation. Walnut/Tiedeman sewer Walnut Street &'Tiedenran Avenue: reimbursement district annexation. This project was combined with the Capita! Improvement Program Overview Page 10 of' 12 n mom- • Albertson's lot line adjustment. speeds. The information obtained from the • Canterbury property survey. studies provide the basis for decisions on USA lot line adjustment to Cook future street improvements, and for design park. and implementation of traffic calming devices ■ Johnson Street apartment lot line to reduce high vehicle speeds on minor adjustment (under process). collectors and residential streets. • Partition plat for property west of Grant Street and north of Tigard Proposed Priority Areas For FY Street (under process). 2000-01 • Locate property lines where trees may need to be removed (14 ° The preventative and corrective actions times). necessary to preserve and extend the life of • Review 12 partition plats, 11 the various streets in Tigard will continue to subdivision plats and various legal be a high priority each fiscal year. descriptions for Private Development. ° Street reconstruction will again be considered ■ Establish 5 new Benchmarks with fcr those streets that are beyond normal brass disc and elevations. maintenance. Some of the necessary • Parking lot staking for the Balloon reconstruction will be addressed through festival. projects on the proposed transportation bond issue, if the bond issue passes. Z1raf$ic Studies Over 100 traffic studies were conducted on Completion of the realignment and streets in Tigard and in the Washington signalization of the Walnut Street/Tiedeman County urban services agreement area. The Avenue intersection will be a construction studies were conducted for many different priority during FY 2000-01. reasons. Studies were performed to determine the needs and priority of streets where speed ° Construction of the Gaarde Street Extension humps have been requested, and to determine from Quail Hollow-West to Walnut Street their effectiveness after speed humps were will be a major priority during FY 2000-01. installed. Studies were done to evaluate the need for new or existing traffic control Completion of the design for major projects devices (signs and pavement markings). such as Gaarde Street Improvements from Regularly scheduled traffic studies were done Highway 99W to 121" Avenue, and to maintain current data in areas under Burnham Street from Main Street to Hall development. When speeding problems were Boulevard. identified, information was provided to the police department to assist in enforcement. • Assuming approval by City Council of a Many citizens, developers, realtors, and transportation bond package, placement of consulting engineers ask for this data on a the bond issue on the November ballot, and regular basis. support of the Task Force's efforts to promote the bond will be a major priority. Most of these 72-hour studies began on Tuesdays and ended on Fridays, using Hi-Star Traffic calming efforts will continue to be a magnetic imaging equipment. Data gathered high priority for the next fiscal year. The includes volumes, truck percentages, and development of a Comprehensive Traffic Capital Improvement Program Overview Page 1 I of 12 Calming Program will be a major priority What's Next? this calendar year. The opportunity for citizens of Tigard to ■ Water quality projects will continue to have a nominate projects for consideration in the FY high priority in FY 2000-01. The Wetlands 2000-01 Capital Improvement Program will be Enhancement Project at the Merestone area is provided in this meeting and in the April CIT expected to be constructed in mid-summer meeting. For those that cannot attend the April 2000. A task force has been established to meeting, the City will accept written comments develop a project for water quality or suggestions at any time in the process prior to improvements to Summer Lake. approval by City Council. The final project ■ The City Council has indicated a strong listing will be a combination of City staff input interest in providing street lighting in unlit and citizen recommendations. The proposed areas of the City where street lights are program will be presented to the Planning required to enhance pedestrian safety or to Commission in early June and to City Council deter crime. The development of the during the June 23, 2000 Business Meeting. The Comprehensive Public Facility Plan for approved plan will be ready for implementation July 1, 2000. streetlights will be a priority during the coming fiscal year. Streetlight installation is integrated into the proposed bond projects, For more information, please call or write to and many of the new installations will be the following: funded through the bond. Vannie T. Nguyen, P.E. ■ Minor repairs to the storm drainage and Engineering Manager sanitary sewer systems will again be E-mail: vannie&i.tigard.or.us performed through the Storm Drainage (503) 639-4171 Ext. 375 Major Maintenance and Sanitary Sewer Repair Programs. Agustin P. Duenas, P.E. • The Neighborhood Sewer Extension Program City (503) 639-41Engineer r Ext. 378 will be continued next fiscal year. There are E-mail: -4171 E. t 3 .onus numerous residents in the Walnut Island area that have indicated a strong interest in Mailing participating in the program. We will be Address: 13125 SW Hall Boulevard initiating some projects in the Walnut Island Tigard, Oregon 97223 i area during the coning fiscal year. The Parks Program will continue with acquisition of properties for future park { development. Design work and compliance with pcnnit requirements are currently underway and are nearing completion. s a Water projects for maintenance and expansion of the system will again be continued in the next fiscal year. Capital Improvement Program Overview Page 12 of 12 AMA Capital Improvement 1, Program Overview a] M FY 2000-01 E3 LM no City of Tigard June 13, 2000 no so M- giW-1 n n Background BE28 TAME 2-mm oil a Established in 1994 ° 7-Year Program ` Improvements to infrastructure no o Updated each budget year M® EN WE Ell z i a Ja 4:`~ Process VIER Presentation to Citizen Involvement on Teams (March) • Input from citizens (April) ME • Planning Commission hearing (May) ME • City Council hearing (June) ®IN • City Council Approval (June) • Effective July 1 of each calendar year MM am s '~~rsp Street Program Highlights in FY 1999-00 1999 Pavement Major Maintenance (PMMP) - Pavement overlays IRS Ul® • $2.7 Million dollar backlog • Funded at approximately $500,000 level • Completed approximately one mile of o n pavement overlay 11181 ME - Slurry Seals ME - Completed 3.2 miles of slurry seals ME - Street Striping Citywide 4 2 Street System Program Traffic Impact Fee Projects rv~ff wu ~1 r0413r y ®u ~E393 ®G `JI ® P Walnut(Tiedeman ® ~oH " Realignment Project ® MAiHEMwf ST so cY E FE : fnn BT d 5 Street System Program Traffic Impact Fee Projects Project Completion ISO This Summer i no oil a as Walnut/Tiedeman a on Realignment Project WIN 3 Street System Program Traffic Impact Fee Projects 2 m After IBM Completion ®E ®E Before so ®M No BE Bonita Road on Reconstruction and Widening 05 200 Street System Program HM Gas Tax Projects -00 Sol Crosswalk Lighting System no awrvwa.me»x~® no..ssr r.ar b.1DM YtbJN LYIIN {1fV\r• .mrrro....o-aa Embedded no Crosswalk ` E® Lights Get safer crosswalks at 1/10th the cost! 8 4 Street System Program Gas Tax Projects 121st and Katherine r eau y•~`h~' y'}~ff S fi Embedded a*+ Si'Y ``4 Crosswalk Lights N® a . a E® 9 IBM Street System Program Gas Tax Projects 79th Avenue 013 M® on t s on ,Q ON I Bad 5 Milli Street System Program Traffic Impact Fee Projects 'O ~ ~ Il yy(ryy Gaarde Street J 3fi ~ Reconstruction and Expansion i d Street System Program tit LF71 Q Traffic Impact Fee Projects l 0 M Engineering Design Underway ~I M® BE an ®E Gaarde Street 11 -1 on 99W to 121st Avenue E 12 H IEEE 6 Street System Program Traffic Impact Fee Projects r'A F.ii K~ O an no on Furnham Street 13 Street System Program Traffic Impact Fee Projects Engineering Design Underway MIR ~ ~ `y Kry.1y r~ i 4 so am Burnham Street No nor= Main Street to Hall 14 7 Street System Program Community Development Block Grants + q Bp Tr "V- 1 Lincoln Street -T A* E LIN- 15 lowaa;I Street System Program TUPa Community Development Block Grants Mmm N'a0of ® i 011 an Lincoln Street 16 8 stems- -~'ro~ra Grants Street ~y Communityevetoprnent Block ;s Ji® ISO ® 00 00 Lincoln Street ~'~°gram 1 street systems ment 13lpek grants ommunity develop a C y Vhorn street , Before) Joel O ®O Street ThoAfter) ®0 ,a gig 0 ~ 0~ 9 . logo - O I O Q ® Q W41 I F ` `1 AM -111N Sanitary Sewer System Program Ardu 30a a® - Neighborhood Sewer Extension Programs no Completed in 1999-00 ®m -106th and Johnson on -100th and Inez - Walnut/Tiedeman Realignment Project No -103rd, 104th and Delmonte area N® - Seveland Street and Hermosa Way no 21 y S=a 9 514 FN 0UFiA Sanitary Sewer System Projects NO Ion Ion Ism Neighborhood ®m - w Sewer Extensions WAI,#i L J ~ P , no 22 11 +.c4 Sanitary Sewer System Projects Ans AUrd Ew® s 106th and Johnson ME Sewer Reimbursement ON District 23 r1 ~;L ® Sanitary Sewer System Projects i Sanitary Sewer MIN Reimbursement Districts Completed an shm ME on on ®E 103rd and ;Jw ®n Delmonte area ®E 24 12 Storm ]Drainage System Program Storm Sewer Fund :.qin LJ 12 M MFm Completed Projects - Hoodview Storm Drainage M® -116th Storm Drainage Project WE - Pacific Highway and Durham Outfall on Committed Projects No -118th Storm Drainage Project No -118th Court Erosion Control No No 25 Storm Drainage System Projects Storm Sewer Fund 0I him i f~ b P r n twk ON Hoodview I . a Storm Drainage BE INN 1 a~ 26 13 Storm Drainage System Projects Storm Sewer Fund iLJ LD 3I M W M2J on M0 OEM ON ON ME ON Hoodview Storm Drainage 27 ^Storm Drainage System Projects -Storm Sewer Fund = -j0 FRI IVA &3~ 116th Avenue Hs ®93 ®E Storm Drainage °r BE ®M all no on no 28 14 Storm Drainage System Projects M21 Storm Sewer Fund ;ASP& ®ig Outfall at Durham and on Pacific Highway 119 no - c r: t am ME an no no so a® 29 U; Priorities for FY 2000-01 n Preventative and corrective pavement on maintenance am • Construction of one new major street connection ®n • Initiation of a Transportation OW Improvement Bond Issue IBM • Design and land acquisition in ®o preparation for future construction ®E • Traffic calming • New street lighting 30 15 it7 li Priorities for FY 2000-01 • Closure of the 69th Avenue LID • Neighborhood Sewer Extensions (primarily in Walnut Island area) Commercial Sewer Extensions Repairs to storm and sanitary systems • Parks Programs New pathways for connectivity Water system improvements 31 ;~ct9 fi~ 4.=i u"FS L~ S;:ti "M EN 010 Street System Program RIM0 Mil® Gas Tax Projects Big 10® • Funding is at $394,000 - a severe drop from this fiscal year ON • Committed Projects ME - 79th Avenue Design -Transportation System Update Plan Study IBM MIN M® 32 16 Street System Program Gas Tax Projects • New Projects - Pavement Major Maintenance Program - Slurry Seals i® • Overlays on - Embedded Crosswalk Lights 00 No • 121 stand Springwood ON • Grant and Walnut ME • Main Street at bridge no -Traffic Calming Program am 33 Street System Program 2" Gas Tax Projects alga Traffic Calming MEZ - Comprehensive Plan being developed IB® - Projects in FY 2000-01 IN® 0 135th Avenue (South of Walnut Street) M® • Lady Marion Drive West of 100th Avenue on • Canterbury Lane(103rd to 106th) me • O'Mara Street (South of Frewing Street) am ° Ann Street (East of 121 st Avenue) No • Commercial Street (West of 95th Avenue) No o Hillshire Drive (South of Westridge Terrace ME • Fanno Creek Drive (North of Weaver Way) 34 17 Street System Program Lx A:s #r Traffic Impact Fee Projects Gaarde Street - Gaarde Street Extension - Quail Hollow to e® Walnut ME • Completion of design and land acquisition • Construction - Gaarde Street - 99W to 121 st Avenue ME • Completion of design and partial land acquisition IME • Walnut/Tiedeman Intersection Realignment - Completion of construction and signalization 35 Street System Program Traffic Impact Fee Projects eo e® • Burnham Street (Design and Limited Right of Way) - Completion of design and partial land acquisition no • Dartmouth Street (in vicinity of Fanno Creek Crossing near Costco) ME - Widen to ultimate section No 36 18 Street system Program Traffic Impact Fee Projects T wig I I" WO r sea 1013 New Gaarde So street 110 Extension l loll ow ow Z rw= am 4 WIN Nis 9 j ^ r //1 rr Nis _ 37 e e ti 7~F MIS Step Progral" Street Sy "Jr act Fee Projects 0,0 Traffic Imp X00 19,75 wig as r. 56 O® Gaarde Street ®in Extension Bill ®12 Construction BM This Summer 19 Street System Program Gas Tax Projects Pavement Major Maintenance Program Eli U] in-F3. ME ®13- 121st Avenue Pavement Overlay & ®IM Embedded Crosswalk - Lights 39 low -J Street System Program Traffic Impact Fee Projects Widening of Dartmouth • Street to Full Width ao INS 20 ® ram ~~Stem P~ g eet 3r6ects Gas Ta.X pr gram -°~,'~:,~-s Iylajor IviarntenanCe o ~ pavement ~ clays ~ Upcoming ° e 103rd ana Delmonte Area 41 o raYn street Sy 10, lgk4 3 IS i•,3 9 .cz tl 4 -~"n +•ki-N4k d `vii SLi o o ®~YeJ~~xj - ~`-rte >;s mar, ISO 00 ~i5 -~•rIr MI. Ole -I ME: 9 42 Ila's i Parks System Program. Committed Projects Cook Park Expansion (Phase 1) EM - Summerlake Master Plan mom - Greenspaces Acquisition on - Main/Ash Trail ME - Tigard/Tiedeman Trail H® - Potential grant projects • Cache Creek Park • Bond Street Park ®i WE 43 Parks System Program NY, M un r. o ~••~y` t - . Siam 111® - , r> 44 22 Parks System Program 129a Main/Ash 'trail awla ®N y " Pedestrian 1 dge Bri M® aala® as a Sanitary Sewer System Program s dI'~ What's Next? Walnut Island ~ O 01 and Ancillary Islands MUM 11=7 Walnut ~.Iiv RIME MIME man town _ 1 ME { , a WE wig _ 46 23 Sanitary Sewer System Projects UFA 00 00 M® ®E EM c Commercial- Burnham Line \ Replacement ° 47 lul'+''. ~:Yi il;214.~ Storm Drainage System Program Storm Sewer Fund MM ®si o New Projects - Kable Street Drainage (Hoodview to 100th) -Walnut Street Storm Drainage Improvements - Storm Drainage Analysis - Washington Square Regional Center Implementation ON Plan ME - Storm Drainage Major Maintenance ON 48 24 Storm Drainage System Proj ects Storm Sewer Fund e•+ur ~a~r .~mcct sy Walnut K't Street =k Drainage WOO System Upgrade As Storm Drainage System Proj ects y! Water Quality Fund U, OB ®0 Merestone p® Pond ®w ` Wetlands \`,a Enhancement Project R® ' P 50 25 Storm Drainage System Projects Water Quality Fund MOM OM F- Summer Lake WE on , H®• Summer Lake a Improvement Project 51 ,ry r,~aa (:s a Water System Pro am gr 1900 Priorities yam ono Support ongoing and upcoming projects -Walnut and 121 st Signalization me -Walnut Street - 121 st to 135th ®M - Lincoln Street 50 • Upgrade portions of the system to 5® M® improve flow (in accordance with 20- year long-term plan) IN • Set aside reserve for new water source no a® 52 26 WIM ivl iJ3 w.J >a Water System Projects 011 FA . ®1a • Replacement of Water line at Walnut/Tiedeman Intersection New 24-inch Transmission Main on Beef Bend Road 0® • 6-inch Line Replacement on Lincoln an Street I® • Pressure reducing stations within Bull am Mountain System 53 Elm Ei ti.i (:a r.'1 n~~e!+gi 1 M4 N1-1 QUO 9 U11, 0 Water System. Projects Iam EM ®0 m® • New 12-inch distribution main on SW 150th avenue New 12-inch transmission main on SW North Dakota between 115th and 121st an so Ir® Elm M ® CA loin 27 Summary QL_ Fes' • Continue pavement maintenance through overlays and slurry seals Continue Traffic Calming efforts • Complete one Major Street Project - Walnut/Tiedeman Realignment • Construct Gaarde Street Extension ®E • Complete designs on Burnham and Gaarde (ready for construction) no • Place Transportation Bond Measure on November ballot and be prepared to implement projects s® • Support Walnut/121 st Construction - Underground utilities and extend drainage improvements on no 55 ^ T J3 I'M J?-EIT 1 Summary OTF3PIA AMM- BOO 0M • Begin sewer extensions in Walnut Island and M® ancillary islands M® • Construct wetlands improvements along Summer Creek j • Reach a consensus on improvements to Summer Lake • Construct at least two pedestrian paths • Expand Cook Park • Ensure waterline improvements are installed in coordination with street projects • Continue to seek long-term water supply 56 28 h cap r~ CAI 20®0 june 7 a a M Ila= IMMNWAWI- o~1oN- AGENDA ITEM # A& FIV D q FOR AGENDA OF -June 13.2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Sole Source Procurement and Pre-Ordering of Bridges for Fanno Creek Trail Projects '''---'--CITY MGR OK PREPARED BY: A.P. Duenas DEPT HEAD OK ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve sole source procurement and pre-ordering of the bridges for the Tigard/Fowler School Trail and the Main Street/Ash Street Trail Projects? STAFF RECOMMENDATION Staff recommends that the Local Contract Review Board, by motion, approve the sole source procurement, authorize the pre-ordering of the bridges for the projects, and authorize the City Manager to sign the documents required for ordering the bridges from the manufacturer. INFORMATION SUMMARY Attached is a memorandum dated June 9, 2000 requesting sole source procurement and authorization for pre- ordering the two bridges required for the Tigard Street/Fowler School Trail and the Main Street/Ash Street Trail projects. The memorandum provides the justification for the sole source procurement and the reasons for pre- ordering the bridges prior to award of the construction contracts for the two trails. OTHER ALTERNATIVES CONSIDERED Incorporate the bridges in the construction contract and allow the construction contractors to procure the bridge materials. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A FISCAL NOTES Funding for both trail projects is provided in the FY 1999-2000 Capital Improvement Program. I:\Cirywide\Sum\Agerrda Item for Sole Source Procurement of the Fanno Creek Bridges ass= A CITY OF TIGARD Engineering Department Shaping A Better Community MEMORANDUM CITY OF TIGARD 13125 SJ1/ Hall Blvd. Tigard, OR 97223 Phone 503-639-4171 Fax: 503-624-0752 TO: Mayor and City Councilors Bill Monahan, City Manager FROM: Gus Duenas ::V City Engineer DATE: June 9, 2000 SUBJECT: Request for Sole Source Procurement and Pre-Ordering of Timber Bridges for Construction of Two Fanno Creek Trail Projects The two Fanno Creek Trail projects (Tigard Street/Fowler School Trail and Main Street/Ash Avenue Trail) have been included, along with other trail projects, in the Park System Program of the City's Capital Improvement Program since FY 1998-99. These two projects were carried over into the FY 1999-2000 CIP as committed trail projects for construction. The Tigard Street/Fowler School Trail (Segment 2) runs in a northerly direction and connects Tigard Street with Tiedeman Avenue after crossing Summer Creek. The Main Street/Ash Street Trail (Segment 6B) is one of two sub-segments under Segment 6: Sub-segment 6A, which runs in a northeasterly direction and connects Ash Avenue with Fanno Creek was constructed in 1998; Sub- segment 6B runs in a northerly direction and connects an existing trail located west of Fanno Creek with Main Street. A Joint permit from DSL and Corps of Engineers, and easements for both of the trails have now been obtained. The projects include construction of approximately 2,130 feet of an 8-foot wide pedestrian walkway. Out of this 2,130 feet, 250 feet are boardwalk, 1,720 feet are paved path and 160 feet are bridge (70-foot bridge for Segment 2 and 90-foot bridge for Segment 6B). As you know, we have been negotiating with two property owners for acquisition of the properties needed for the Main Street/Ash Avenue trail. That process was exceptionally lengthy, but we now have executed agreements to purchase the two properties required. The most recent agreement was signed late last week. s The engineering design work for both projects has been completed. Trail alignments and paved paths were designed by in-house staff while the bridges were designed by Western Wood Structures, Inc. The bridge components are pressure-treated glued laminated timbers and are completely pre-fabricated at a lamination plant prior to pressure treatment. This means semi-skilled labor can be used in the field to assemble the bridge at the site. We request that City Council, acting as the Local Contract Review Board, approve purchase of the two bridges as a sole source procurement and authorize pre-ordering of the bridge materials directly from Western Wood Structures, Inc. The following is the justification for the request: Bridge materials supplied by Western Wood have a uniqueness and distinctiveness that other bridge manufactures cannot not provide. Attached are photos that show the bridges manufactured by this supplier. ■ Western Wood Structures is the manufacturer of the bridges installed across Summer Lake. Procurement of similar style bridges would provide consistency in look, style and materials in the new bridges to be installed. ■ Bridges designed and supplied by Western Wood Structures, Inc. are naturally beautiful, durable and cost efficient. ■ The bridges were designed by Western Wood Structures and site adapted to the two sites. Each of the bridges has a vertical curve in the design which further complicates the manufacturing process. Western Wood Structures is best able to pre-fabricate the material to fit the designs. ■ Pre-ordering of bridge materials in mid-June from Western Wood Structures, Inc. would reduce the construction period 8 to 9 weeks. It takes approximately 8 weeks for manufacture and delivery of the bridge materials. We do not anticipate award of construction contracts for the two projects until early to mid-July. This would allow us to provide the bridges as City-furnished materials to the successful bidders and permit the projects to be completed prior to the rainy season and during the window of time authorized for work in the creek. Because of the delay in reaching agreements on the property acquisitions, this savings in time is critical in our efforts to complete the bridge installations and path construction this summer. Finally, ordering the materials directly from the manufacturer would enable us to hold Western Wood Structures accountable for any material problems that may be encountered in the assembling of the structures after delivery. As the designer and manufacturer of the product, Western Wood would have io guarantee that the pieces fit together and span the creeks in accordance with the bridge designs. The cost for a 70-foot bridge (Tigard/Fowler School Trail) is $31,375 and the cost for a 90-foot bridge (Main/Ash Trail) is $40,025 including shipping and handling. Also included in these costs is the supervision the Contractor would receive from Western Wood Structures during construction. Bridge materials would be delivered to the job site no later than August 21, 2000 if ordered by June 16, 2000. Segment 2 and Segment 6B are scheduled to go out for bids this week with the construction scheduled to begin mid-August. 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