City Council Packet - 06/29/1999
REVISED on 6/24/99
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PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the
appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the
Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to
be two minutes or less. Longer matters can be set for a future Agenda by
contacting either the Mayor or the City Manager.
Times noted are estimated; it is recommended that persons interested in testifying
be present by 5:45 p.m. to sign in on the testimony sign-in sheet. Business
agenda items can be heard in any order after 6:00 p.m.
Assistive Listening Devices are available for persons with impaired hearing and
should be scheduled for Council meetings by noon on the Monday prior to the
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Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
Qualified sign language interpreters for persons with speech or hearing
impairments; and
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Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is
important to allow as much lead time as possible. Please notify the City of your
need by 5:00 p.m. on the Thursday preceding the meting date at the same phone
numbers as listed above: 639-4171, x309 (voice) or 684-2772 (TDD -
Telecommunications Devices for the Deaf).
SEE ATTACKED AGENDA
COUNCIL AGENDA - JUNE 29,1999 - PAGE 1
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AGENDA
TIGARD CITY COUNCIL SPECIAL MEETING
JUNE 29, 1999 - 6:00 PM
1. SPECIAL MEETING
1.1 Call to Order - City Council ar Local Contract Review Board
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications/Liaison Reports
1.5 Call to Council and Staff for Non-Agenda Items
2. PUBLIC HEARING - SUPPLEMENTAL BUDGET FOR 199E-99 FISCAL
YEAR BUDGET
a. Public Hearing Opened
b. Summation by Acting Finance Director
C. Public Testimony (Proponents, Opponents)
d. Recommendation by Acting Finance Director
e. Council Questions or Comments
f. Public Hearing Closed
g. Consideration by Council: Resolution No. 99-
3. CONSIDER RESOLUTION FOR COUNCIL COMPENSATION
a. Staff Report: Finance ez Administration Departments
b. Council Discussion
C* Consideration by Council: Resolution No. 99-
4. WASHINGTON COUNTY COMMUNITY ACTION - REQUEST FOR
FUNDING (Discussion continued from the 6/22/99 Council Meeting)
a. Update from Mayor Nicoli
S. EXECUTIVE SESSION: The Tigard City Council will go into Executive
Session under the provisions of ORS 192.660 (1) (d), (e), e[ (h) to
discuss labor relations, real property transactions, current and pending
litigation issues. As you are aware, all discussions within this session are
' confidential; therefore nothing from this meeting may be disclosed by those
present. Representatives of the news media are allowed to attend this
session, but must not disclose any information discussed during this session.
6. ADJOURNMENT
1:\ADM\CATHY\CCA\990629. DOC
COUNCIL AGENDA - JUNE 29,1999 - PAGE 2
Agenda Item No.-L,
Meeting of-01 IC) ( qR
TIGARD CITY COUNCIL
MEETING MINUTES
JUNE 29, 1999
1. SPECIAL MEETING
1.1 Call to Order - City Council & Local Contract Review Board
Mayor Nicoli called the special meeting to order at 6:05 p.m.
1.2 Roll Call
> Council Present: Mayor Jim Nicoli, Councilors Paul Hunt, Brian Moore, Joyce Patton, and
Ken Scheckla.
> Staff Present: City Manager Bill Monahan; Asst. to the City Manager Liz Newton; Acting
Finance Director Cyndi Turner
1.4 Council Communications/Liaison Reports
1.5 Call to Council and Staff for Non-Agenda Items
2. PUBLIC HEARING - SUPPLEMENTAL BUDGET FOR 1998-99 FISCAL YEAR
BUDGET
a. Mayor Nicoli opened the public hearing
b. Summation by Acting Finance Director
c. Public Testimony: None
d. Recommendation by Acting Finance Director
Cindy Turner, Acting Finance Director, recommended approval.
e. Council Questions or Comments
E Mayor Nicoli closed the public hearing
g. Consideration by Council: Resolution No. 99-49
Q
Motion by Councilor Moore, seconded by Councilor Hunt, to adopt Resolution No. 99-49.
The Deputy City Recorder read the number and title of the resolution.
RESOLUTION NO. 99-49, A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET
FOR THE 1998/99 FISCAL YEAR.
Motion was approved by unanimous voice vote of the Council present. (Mayor Nicoli,
Councilors Hunt, Moore, Patton, and Scheckla voted "yes.")
CITY COUNCIL MEETING MINUTES - JUNE 29, 1999 - PAGE 1
3. CONSIDER RESOLUTION FOR COUNCIL COMPENSATION
Bill Monahan, City Manager, reported that the City Attorney's Office completed its research
on whether or not the Council could vote on the increase in Council compensation as
recommended by the citizen members of the Budget Committee. He said that the Council could
do so. He reviewed the provisions of the resolution to increase compensation up to $350 for
Councilors and $475 for the Mayor. He noted that staff budgeted these amounts for Council
compensation in the FY 1999/2000 budget.
Councilor Patton said that, since this was brought up by the citizen members of the Budget
Committee and it was not a significant amount of money, she would vote for it.
Councilor Moore commented that, before he got on Council, he had thought that the Council
was strictly volunteer with no compensation. He indicated that he appreciated the
compensation, given the amount of personal time he spent performing a Councilor's duties. He
said that he would support the resolution.
Councilor Hunt said that he also would support the resolution.
Councilor Scheckla indicated, that while he was not against the raise as such, he would not vote
to increase his own compensation. He held that the Councilors knew what the situation was
when each came on the Council. He said that he would vote for the resolution if it applied only
to future Councils.
Mayor Nicoli said that he also would support the resolution.
Motion by Councilor Hunt, seconded by Councilor Patton, to adopt Resolution No. 99-50.
The Deputy City Recorder read the number and title of the resolution.
RESOLUTION NO. 99-50, A RESOLUTION OF THE TIGARD CITY COUNCIL TO
ADJUST THE RATE OF COUNCIL COMPENSATION EFFECTIVE JULY 1, 1999.
Motion was approved by majority voice vote of the Council present (4-1). (Mayor Nicoli,
Councilors Hunt, Moore, and Patton voted "yes." Councilor Scheckla voted "no.")
low
4. WASHINGTON COUNTY COMMUNITY ACTION REQUEST FOR FUNDING
(Discussion continued from the 6/22/99 Council Meeting)
a
Mayor Nicoli reported that he still has not been able to reach Wes Taylor of the local group
interested in operating the Tigard homeless shelter. He explained the dilemma of this situation.
When the County Community Action expressed interest in taking over the day to day operations
of the Tigard homeless shelter, they had a concern that they might not be able to raise enough
money to operate it. In that event, Community Action proposed closing down the Hillsboro
s homeless shelter and running the Tigard shelter.
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Mayor Nicoli pointed out that many in the County did not like that proposal because they had
not built the Tigard homeless shelter in order to shut down the Hillsboro shelter. The interested
parties wanted Community Action to use its funds to operate the Hillsboro shelter and not
sacrifice them to open up the Tigard shelter.
CITY COUNCIL MEETING MINUTES - JUNE 29, 1999 - PAGE 2
Mayor Nicoli said that the local group agreed with him that it was not appropriate to allow
Community Action to shut down one homeless shelter in order to keep another one open. He
mentioned that the County wanted two homeless shelters in the county.
Mayor Nicoli said that he had no problem allocating the additional money requested by the local
group. He explained that he wanted to wait and see if the local group decided to pull away from
the County Community Action in order to prevent them from shutting down the Hillsboro
shelter, and to operate the Tigard shelter on what money they could raise. He suggested that the
Council set aside money in the budget to support the homeless shelter but wait and see where to
send the money, depending on who took over the shelter: the local group or Community Action.
Mr. Monahan said that Council set aside $8,200 in the budget for the operation of the homeless
shelter. He explained that if Council wanted to grant more than that, then they would have to
come back and appropriate it from contingency. He agreed that they needed to know what all
the facts were before Council took action.
Mr. Monahan asked for clarification on Council direction. He said that he could write a letter
informing the local group that the City had $8,200 available for whoever stepped forward to
operate the shelter but if they wanted to pursue $10,000 to $15,000, then they needed to make a
formal request and clarify who was operating the shelter. Mayor-Nicoli suggested that the
oversight committee for the local group present an update to Council at that time.
Councilor Hunt disagreed with telling the local group that the Council has $8,200 available.
Mayor Nicoli explained that the State Legislature might reallocate the money normally going to
homeless shelters to another social service. He said that if the County lost the State money, then
it could not operate both shelters. He suggested waiting for 30 days to see what the legislature
did.
Councilor Scheckla mentioned hearing informally that both shelters would be open. Councilor
Hunt suggested informing Mr. Taylor that the Council did not support combining the two
shelters and that it would determine its dollar amount of support once it knew in what direction
things were headed.
The Council agreed by consensus with Councilor Hunt's suggestion.
5. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 7 p.m. under
the provisions of ORS 192.660 (1) to review and evaluate employment-related performance of
the Chief Executive Officer.
6. ADJOURNMENT: 7:45 p.m. ".4
ttest: Elizabety Recorder
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1: WDMICATHYICCM1990629.DOC
CITY COUNCIL MEETING MINUTES - JUNE 29, 1999 - PAGE 3
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agendas may be_dbtained from the City Recorder, 13125 S.W. Hall 1
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i
SPECIAL MEETING
T'GARD CITY COUNCIL
AND LOCAl. CONTRACT REVIEW BOARD
June 29;1999 6 P.M. [
TIGARD CI'8`YBALL - TOWN HALL
Ex LL AOULEVARD, TIGARD, OREGON
ectl6.` Session.
• `icuiivg Ses
j • Supplehichlal Budget Increase Appropriations for Capital Improve
ments. the Metro Gireenspaces Fund by $76
Additional ,000 and Recognise Co Revenues from
ns Metrn in the Same Amount.
TI'9• ' ider Resolution for Co
i 441-.Publish June 24, uncil Compensation
1999..
AGENDA ITEM #
For Agenda of June 29, 1999
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Supplemental Budget for 1998/99
PREPARED BY: C ndi DEPT HEAD OK C ~L4U,L CITY ADMIN OK
ISSUE BEFORE THE COUNCIL
Shall the City Council approve a supplemental budget for 1998/99?
STAFF RECOMMENDATION
Staff recommends approval of the supplemental budget as submitted.
INFORMATION SUMMARY
One adjustment to the 1998/99 Adopted Budget is being proposed in this
supplemental budget.
This adjustment is intended to provide the City the budget authority to pay
for additional greenspace property, not previously included in the 1998/99
Adopted Budget. Resources are received from Metro, through a regional
greenspaces bond measure passed in May 1995, which allocated funds to local
governments to spend on specific types of park facilities. The City's
adopted budget for greenspace property was $259,000. Expenditures have been
made in the amount of $334,582. A budget adjustment of $76,000 is
necessary.
OTHER ALTERNATIVES CONSIDERED
N/A
FISCAL NOTES
Increases appropriations for Capital Improvements in the Metro Greenspaces
fund by $76,000 and recognizes additional revenues from Metro in the same
amount.
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AGENDA ITEM # 3
FOR AGENDA OF 6/29/99
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Adjust Ci Council Compensation
PREPARED BY: C. Turner C ZW, i Lb l DEPT HEAD OK L ' CITY MGR OK
ISSUE BEFORE THE COUNCIL
Shall the City Council approve a pay increase for City Council members, which was approved during the
FY99/00 budget process by the City of Tigard Budget Committee?
STAFF RECOMMENDATION
Staff recommends the approval of the attached resolution.
INFORMATION SUMMARY
City Council compensation was adjusted in a two step process beginning January 1, 1996. The last increase
was made on January 1, 1997, which brought Council compensation to:
Mayor: $350/month
Councilors: $250/month
The resolution which adopted the two step pay increase required the Budget Committee to review Council
compensation, yearly, as part of the budgeting process.
The Budget Committee discussed this item at the May 24`h budget committee meeting. The citizen members of
the committee approved a pay increase, effective July 1, 1999.
The pay increase would adjust Council compensation to:
Mayor: $475/month
Councilors: $350/month
The impact on the budget for this proposed increase is $6,900, including all associated employers taxes.
OTHER ALTERNATIVES CONSIDERED
Elect to maintain Council compensation as is, with no pay increase.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
s
N/A
FISCAL NOTES
Approval of this resolution will increase Council compensation by $6,900 for FY99/00. These funds have been
included in the Adopted Budget for FY99/00.
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