City Council Packet - 12/08/1998
C OF InGARD
OREGON
TIGARD CI COUNCIL
MEETING
DECEMBER ,1998
COUNCIL MEETING ILL TELEVISED
1'ADMW ESS ICANCCPKTI .DCC
13125 SIN Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) W-2772
Mayor Nicoli
GRD CITEQUNCI~. CITY OF TaGAaa®
BUSnIES S, MEETING
'®►ECEN103tt 8, 1998 6:30 PM
TIGWRD `CITYlAL LL,
_ 37GARD. O,REd" 3 '223;.
PUBLIC NOTICE: Anyone wishing to speak on an agenda item should
sign on the appropriate sign-up sheet(s). If no sheet is available, ask
to be recognized by the Mayor at the beginning of that agenda item.
Visitor's Agenda items are asked to be two minutes or less. Longer
matters can be set for a future Agenda by contacting either the Mayor
or the City Manager.
Times noted are estimated; it is recommended that persons interested
in testifying be present by 7:15 p.m. to sign in on the testimony sign-
in sheet. Business agenda items can be heard in any order after 7:30
P.M.
Assistive Listening Devices are available for persons with impaired
hearing and should be scheduled for Council meetings by noon on the
Monday prior to the Council meeting. Please call 639-4171, Ext. 309
(voice) or 684-2772 (TDD - Telecommunications Devices for the
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Upon request, the City will also endeavor to arrange for the following
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® Qualified sign language interpreters for persons with speech or
hearing impairments; and
® Qualified bilingual interpreters.
Since these services must be scheduled with outside service
providers, it is important to allow as much lead time as possible.
Please notify the City of your need by 5:00 p.m. on the Thursday
preceding the meeting date at the same phone numbers as listed
[MM LTelecommunications 639-4171, x309 (voice) or 6€~4-2772 (a DD -
Devices for the Deaf).
IL AGENDA - DECEMBER 8, 1998 - PAGE 1
SEE ATTACHED AGENDA
COUNCIL AGENDA - DECEMBER 80 1998 - PACE 2
Tigard City Council Meeting
AGENDA
December 8, 1998
6:30 PM
0 STUDY SESSION
> EXECUTIVE SESSION: The Tigard City Council will go into
Executive Session under the provisions of ORS 192.660 (1) (d), (e),
& (h) to discuss labor relations, real property transactions, current and
pending litigation issues. As you are aware, all discussions within this
session are confidential; therefore nothing from this meeting may be
disclosed by those present. Representatives of the news media are
allowed to attend this session, but must not disclose any information
discussed during this session.
7:30 PM
1. BUSINESS MEETING
1.1 Call to Order - City Council & Local Contract Review Board
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications
1.5 Call to Council and Staff for Non-Agenda Items
7:40 PM
2. RECOGNITION OF DALE MILLER FOR TITAN WATER QUALITY
FACILITY EAGLE SCOUT PROJECT
0 Presentation: Public Works Department
7:50 PM
3. VISITOR'S AGENDA (Two Minutes or Less, Please)
8:00 PM
4. CONSENT AGENDA: These items are considered to be routine
and may be enacted in one motion without separate discussion.
Anyone may request that an item be removed by motion for
discussion and separate action. Motion to:
4.1 Approve Council Minutes of October 13 and 20, 1998
4.2 Receive and File:
a. Tentative Agenda
b. Council Calendar
C. Canvass of Votes - For the Candidates and Measures
Relating to the General Election (Tigard Issues) on
November 3, 1998
4.3 Approve Intergovernmental Agreement with !Washington
County to Meet Metro Year 9 Solid Waste Reduction Plan
Requirements - Resolution No. 98-67
COUNCIL AGENDA - DECEMBER 8, 1998 - PAGE 3
4.4 Endorse Projects Submitted by the City of Tigard for the
Priorities 2000 Funding - Resolution No. 98-68.
0 Consent Aaenda - Items Removed for Seaarate Discussion. Any Items
requested to be removed from the Consent Agenda for separate
discussion will be considered immediately after the Council has voted
on those Items which do not need discussion.
8:05 PM
S. COUNCIL REVIEW OF ERICKSON HEIGHTS SUBDIVISION
APPROVAL (SUB 98-009/PDR 98-0010/VAR 98-0010) - THIS
ITEM NUMBER WILL BE SET OVER TO THE JANUARY 26, 1999
COUNCIL MEETING.
The request is to build a 58-lot Planned Development Subdivision on a 16.41
acre site. This site also involves a request for a Variance to the maximum
street grade. The purpose of the R-3.5 zoning district is to establish large
urban residential home sites. Planned Development; PD. The purposes of the
PD Overlay zone are to provide a means for creating planned environments
through the application of flexible standards which allow for the application of
new techniques and new technology in community development which will
result in a superior living arrangement to facilitate the efficient use of land
and to preserve to the greatest extent possible, the existing landscape
features and amenities through the use of a planning procedure that can
relate the type and design of a development to a particular site, among other
purposes.
LOCATION: The subject parcels are east of SW 109th, north of the
Summerfield Subdivision, south of the Canterbury Woods Condominiums, and
west of Hoodview subdivision and Marion Estates subdivisions. WCTM
2S110DA, Tax Lots 00100, 00200 and 00500. ZONES: Single-Family
Residential (10,000 Square Feet); R-3.5. REVIEW CRITERIA: Community
Development Code Chapters 18.32, 18.48, 18.80, 18.88, 18.92, 18.96, 18.100,
18.102, 18.106, 18.108, 18.134, 18.138, 18.160 and 18.164.
a. Open Public Hearing
b. Council Motion to Set Hearing Date over to January 26,
1999
8:05 PM
6. CONSIDER ORDINANCE TO PROHIBIT PARKING ON A PORTION
OF SW 76TH AVENUE AND TO RESTRICT PARKING ON SIN
MILTON COURT
® Engineering Department
Council Consideration: Ordinance No. 98-23
YES
COUNCIL AGENDA - DECEMBER S. 1998 - PAGE 4
1
8:15 PM
7. CONSIDER RESOLUTION TO END THE PRACTICE OF WAIVING
THE CITY APPLICATION PEES FOR APPLICANTS WANTING TO
ANNEX TO THE CITY OF TIGARD (REPEALING RESOLUTION NO.
88-77)
• Community Development Department
• Council Consideration: Resolution No. 9 69
cvt'tsi
8:30 PM Alvf-
S. EXECUTIVE SESSION: The Tigard City Council will go into Executive
Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss
labor relations, real property transactions, current and pending litigation
issues. As you are aware, all discussions within this session are confidential;
therefore those present may disclose nothing from this meeting.
Representatives of the news media are allowed to attend this session, but
must not disclose any information discussed during this session.
8:45 PM
9. ADJOURNMENT
I:%D M\CATHY\CCA\981208. DOC
~r
COUNCIL. AGENDA DECEMBER 8, 1998 ° PAGE 5
3
Agenda Item No.
TIGARD CITY COUNCIL Meeting of
MEETING MINUTES -DECEMBER 8, 1998
STUDY SESSION
> Meeting was called to order at 6:30 p.m. by Mayor Jim Nicoli
> Council Present: Mayor Jim Nicoli, Councilors Paul Hunt, Brian Moore, Bob Rohlf, and Ken
Scheckla.
> Staff Present: City Manager Bill Monahan; City Recorder Catherine Wheatley; Asst. to the
City Manager Liz Newton; City Engineer Gus Duenas; Legal Counsel Jim
Coleman; Administrative Risk Analyst Loreen Mills; Police Chief Ron
Goodpaster; Community Development Director Jim Hendryx; Laurie
Nicholson, Associate Planner; Brian Rager, Development Engineer; Eric
Hand, Public Works Dept.
> Agenda Review
Bill Monahan, City Manager, advised the Council that Eagle Scout Dale Miller could not
come until 8:30 p.m. this evening. He said that Eric Hand from Public Works would give the
staff report on the Titan Pond improvements.
> Charter amendment petition
Mr. Monahan briefed the Council that the City received a prospective petition for a charter
amendment filed by the Citizens for Safe Water. Cathy Wheatley, City Recorder, reviewed
the procedures required to process the amendment and create a ballot title. She explained that
the signature-gathering phase occurred after this preliminary process of creating the ballot title
and handling any challenges. She said that there was no time limit on how long the petitioners
had to get valid signatures of voters within the city limits of Tigard (however those boundaries
might change with annexations). The Secretary of State's office told her to call the petitioners
back in a year if nothing was filed to see if they were still actively pursuing it.
Ms. Wheatley explained that once the petition with sufficient valid signatures was filed, it would
go to the next available election, no later than the 90`' day after filing. If that were not a general
election, then the City would bear either some or all of the cost, depending on if other
jurisdictions had measures on that ballot ($4,000 to $5,000).
Mr. Monahan noted that the petitioners have already contacted the newspapers. Jim Coleman,
Legal Counsel, confirmed that the City could use taxpayer money to provide neutral
information on a measure but not to advocate for or against the measure. He said that private
citizens could form a PAC but not with City money.
Ms. Wheatley mentioned that the Council could put a competing measure on the same ballot.
Mr. Coleman pointed out that if both measures passed, then the Council had to decide where the
conflicts were between the two measures, with the measure with the most votes being
paramount. He recommended thinking through the ramifications of competing measures in a
situation where both measures passed.
CITY COUNCIL MEETING MINUTES - DECEMBER 8, 1998 - PAGE 1
LS
Fill !11:11
Councilor Rohlf asked if they had not already determined that a vote of the people would be
only an advisory vote. Mayor Nicoli said that it was different for a charter amendment.
Councilor Rohlf asked what would happen if this measure passed and was in conflict with other
provisions in the Charter. Mr. Coleman said that he was not prepared at this time to address
that question but he would respond later to the Councilor.
> Update on the SW 69'h Avenue LID
Gus Duenas, City Engineer, reviewed why he had originally not recommended extending the
boundaries of this LID beyond those suggested by Specht Development. He explained that he
changed his mind based upon the arguments in Tim Roth's letter and the fact that Mr. Roth, a
major property owner in the section down to Hampton, has indicated his support of the
extension and his interest in developing his properties soon. He reported that he expanded the
scope of work to include design of these improvements down to Hampton, mentioning that they
were in the selection process now for the consultant.
Councilor Hunt asked what Specht's position was. Mr. Duenas stated that he has not checked
with Specht. He commented that Specht might not want the extension because the original
proposal was favorable to them or they may want it because it included more people and spread
the cost more. He mentioned the Council direction not to include the Beveland extension to SW
68th
Councilor Scheckla noted the concern in Mr. Roth's letter that part of that area might not
develop for 10 to 20 years. Mr. Duenas agreed that that was possible, as Mr. Morton did not
appear interested in doing anything. He commented that he did not want to extend the boundary
down Beveland to SW 72nd because that was getting out of the area but going down to Hampton
did make sense. He said that the other option was to stay with the original boundaries, let Roth
do his half-street improvements for his development, and leave Morton's section until he
developed it - an unknown length of time.
Councilor Hunt expressed concern at changing the boundaries without talking to Specht when
the Council essentially approved those boundaries at the meeting. Mr. Duenas explained that
the Council direction had been to examine what the logical boundaries would be for the LID and
to return with a recommendation.
Councilor Moore mentioned the issue of the house on Beveland between SW 68m and 69m that
set in the right-of-way. He suggested asking the owner about selling the property. Mr. Duenas
pointed out that including that house would lengthen the process and add $200,000 to the
project. He said that staff could explore the property owner's intentions.
The Council agreed by consensus that the boundary should be extended to Hampton Street.
> Council Calendar
Mr. Monahan noted that the December 15 meeting was a combination workshop/business
meeting, leaving no items for the December 22 meeting. The Council agreed to cancel the
December 22 meeting. Mr. Monahan mentioned that the January 12 meeting was the
ceremonial meeting to swear in the elected officials and to present the State of the City report.
Ms. Wheatley suggested asking Judge O'Brien to swear in the officials. Mr. Monahan reminded
the Council of the goal-setting session on Monday, December 14.
CITY COUNCIL MEETING MINUTES - DECEMBER 8, 1998 - PAGE 2
11 1 !1! 11111 I,II1I,~,II,IIIIII'I'I 11 111 g! i!!Il~~~~iiiiii!ll~~I!~~
> Tigard Triangle Office Complex Land Use decision
Mr. Monahan advised the Council of a Planning Commission decision to approve an office
complex in the Tigard Triangle. He mentioned the final appeal date of December 9 and the
possibility that someone might come to the meeting to ask the Council to call it up for review.
Jim Hendryx, Community Development Director, explained that the Planning Commission
approved (with a long list of conditions) this project for three office buildings totaling over
40,000 square feet. He mentioned the issue raised by one individual who disagreed with the
floor area ratio calculation methodology. He explained that in this project two offsite properties
were included in the calculation for that ratio which limited future development of those two
properties to single family or multifamily residential and eliminated any commercial or
industrial development of them.
In response to Council questions, Mr. Hendryx referenced the map to show the site location
s between Dartmouth and SW 69`h; noting that this was the Specht property in the SW 690'
Avenue LID. He confirmed that staff did agree with the floor area ratio calculation
methodology and thought that it would stand in an appeal to LUBA. He reviewed the appeal
process, the appeal would come first to the Council and then to LUBA.
Councilor Scheckla asked for clarification on Condition 26, the on-site detention facility. He
mentioned that a similar condition placed several years ago on a site near the Boston Market
was never met. He asked how staff enforced the conditions. Mr. Hendryx explained that staff
had an elaborate check off system with sign offs by the relevant departments to insure that all
conditions were met before permits were issued.
Councilor Scheckla asked if the City had any liability for County areas annexed into the City if
something was not inspected properly by the County. Mr. Hendryx said no.
> National League of Cities Conference
Councilor Moore reported that the seminar he and Mr. Monahan attended on revitalizing the
downtown was interesting and they were awaiting a proposal from Hyatt Palma of Alexandria,
Virginia. Mr. Monahan mentioned that during discussions about the national agenda and the
role of cities, he heard criticism about the relationship between the local governments and the
federal government, and about the need for local governments to get more involved in public
school education, regardless of whether or not they had authority for public schools. He
mentioned the youth delegates who attended their own sessions as well as the regular sessions.
He suggested finding ways to involve more Tigard citizens under 20 years of age, as the number
of those under age 18 has passed the number of baby boomers.
> Councilor Moore reported on his attendance of the Westside Economic Alliance workshop on
transportation financing and policy decision making. He said that the bottom line was in order
to get things done, they needed to make a lot of noise and send a lot of letters.
> Executive Session
The Tigard City Council went into Executive Session at 7:15 p.m. under the provisions of ORS
192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and
pending litigation issues.
CITY COUNCIL MEETING MINUTES - DECEMBER 8, 1998 - PAGE 3
> Executive Session adjourned at 7:31 p.m.
1. BUSINESS MEETING
1.1 Call to Order - City Council & Local Contract Review Board
Mayor Jim Nicoli called the meeting to order at 7:35 p.m.
1.2 Roll Call
Mayor Nicoli, Councilors Rohlf, Scheckla, Hunt, and Moore were present.
1.4 Council Communications: None
1.5 Call to Council and Staff for Non-Agenda Items
Councilor Hunt said that he wanted to discuss water.
2. RECOGNITION OF DALE MILLER FOR TITAN WATER QUALITY FACILITY
EAGLE SCOUT PROJECT
Eric Hand, Public Works Department, explained that Dale Miller was late due to serving as a DJ
for a church event. He explained that this water quality facility (located off Titan Lane between SW
108'hand SW 104`h south of Durham Road) had been overgrown with blackberries and other non-
native vegetation, becoming an eyesore for the neighborhood. He said that Mr. Miller researched
the appropriate native plants and a bat box design for natural insect control, developed his planting
plan, recruited volunteers to clear out the blackberries and replant the site, solicited donations for
the bat box materials, and built and installed 4 bat boxes.
Mr. Hand said that Mr. Miller lived across the street from the facility and would monitor the use of
the bat boxes. He commented that neighbors calling in to find out what the bat boxes were were
supportive of them. He mentioned that this was the first Eagle Scout project with which he had
been involved and that he found it a rewarding experience.
3. VISITOR'S AGENDA: None
4. CONSENT AGENDA
Councilor Moore asked for clarification on Item 4.4, the Greenburg Road widening from
Washington Square Drive to Tiedeman, pointing out that ODOT just recently widened the
Greenburg/Hwy 217 overpass. Mr. Duenas explained that this project to widen Greenburg Road
up to five lanes included the ODOT overpass project. He said that they hoped to get funding
from Metro because this was an improvement to a transportation route both to and from a
regional center. He commented that while other projects elsewhere might be just as important,
staff tried to pick the projects they thought would qualify for outside funding.
Councilor Scheckla asked for clarification on the agreement in Item 4.3, the intergovernmental
agreement on waste reduction. Loreen Mills, Administrative Risk Analyst, explained that this
was the ninth year of the waste reduction plan of the Washington County Wasteshed, a
cooperative group formed to meet the Metro and state requirements for waste reduction. She
said that this was an annual agreement renewal.
CITY COUNCIL MEETING MINUTES - DECEMBER 8, 1998 - PAGE 4
Councilor Scheckla asked how Tigard compared to other cities regarding waste reduction per
tonnage. Ms. Mills said that all of the Washington County cities (except Beaverton) and the
County were in the co-op. She said that Tigard was doing as well or better than a number of
other cities in the Metro region in reducing waste and keeping it out of landfills. She pointed
out that no one was doing well enough to meet the state mandate for waste reduction by the year
2010. She reiterated that Tigard was doing well in meeting all the plan requirements other than
actually reducing the waste generated but that was due primarily to population increase.
Councilor Scheckla asked Ms. Mills to address this issue for the TV audience. Ms. Mills
reported that the residential curbside recycling program was going quite well, and that next year
their focus would be on commercial waste reduction. She mentioned using "waste audits" to
help businesses learn how to recycle better. She noted the recent Council conversation with
Metro regarding finding markets for recycled materials. She said that another focus next year
would be on the consumer purchasing materials packaged so that the material could be recycled,
such as cardboard or a plastic bottle. She confirmed that the state legislature could take action,
citing the legislature banning phosphorous in laundry soaps.
Councilor Hunt asked for an update on the co-mingling program. Ms. Mills said that co-
mingling has been under discussion at Metro for two years now. She mentioned pilot programs
in Tigard and the region to find more expedient ways to collect materials. She said that they
anticipated implementing a full co-mingled program at curbside using a pre-sort by July 1, 1999.
Motion by Councilor Hunt, seconded by Councilor Rohlf, to approve the Consent Agenda.
Motion was approved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors
Rohlf, Scheckla, Hunt, and Moore voted "yes.")
4.1 Approve Council Minutes of. October 13 and 20, 1998
4.2 Receive and File:
a. Tentative Agenda
b. Council Calendar
c. Canvass of Votes - For the Candidates and Measures relating to the General
Election (Tigard Issues) on November 3, 1998
4.3 Approve Intergovernmental Agreement with Washington County to Meet Metro
Year 9 Solid Waste Reduction Plan Requirements
4.4 Endorse Projects Submitted by the City of Tigard for the Priorities 2000 Funding -
Resolution No. 98-68
5. COUNCIL REVIEW OF ERICKSON HEIGHTS SUBDIVISION APPROVAL (SUB 98-
009/PDR 98-0010/VAR 98-0010 - THIS ITEM NUMBER WILL BE SET OVER TO THE
JANUARY 26, 1999 COUNCIL MEETING
Mr. Monahan mentioned that the applicant requested that this item be held over to January 26 in
hopes of resolving issues with the neighbors.
CITY COUNCIL MEETING MINUTES - DECEMBER 8, 1998 - PAGE 5
1 Milli
6. CONSIDER ORDINANCE TO PROHIBIT PARKING ON A PORTION OF SW 79TH
AVENUE AND TO RESTRICT PARKING ON SW MILTON COURT
Mr. Duenas reviewed the reasons why staff wanted to permanently prohibit parking on SW 79m
and to prohibit nighttime parking (from 8 p.m. to 6 a.m.) on Milton Court. He mentioned that
the trial parking prohibition on SW 79`h shifted the inappropriate and possibly criminal
behaviors to Milton Court, requiring that something be done with Milton Court also. He said
that the business owners supported this solution.
Councilor Scheckla asked about the street lighting on Milton Court. Mr. Duenas said that he
thought that there was street lighting all along Milton Court from Bonita to the cul-de-sac
because of the development.
Ms. Wheatley said that Section 1 (SW 76"' Avenue) would be codified as 10.28.130(92) and
Section 2 as 10.28.090(3).
Motion by Councilor Rohlf, seconded by Councilor Moore, to adopt Ordinance 98-23.
The City Recorder read the number and title of the ordinance.
ORDINANCE 98-23, AN ORDINANCE TO PROHIBIT PARKING ON SW 76TH AVENUE
IMMEDIATELY SOUTH OF BONITA ROAD AND TO RESTRICT PARKING ON SW
MILTON COURT IMMEDIATELY NORTH OF BONITA ROAD IN THE CITY OF
TIGARD.
Motion was approved by unanimous roll call vote of Council present. (Mayor Nicoli,
Councilors Rohlf, Scheckla, Hunt, and Moore voted "yes.")
7. CONSIDER RESOLUTION TO END THE PRACTICE OF WAIVING THE CITY
APPLICATION FEES FOR APPLICANT WANTING TO ANNEX TO THE CITY OF
TIGARD (REPEALING RESOLUTION NO. 88-77)
Councilor Hunt asked to pull this item from the agenda to allow discussion of the issue after the
Council's discussion of annexation during its goal setting meeting. He held that the two were
tied together. Mr. Monahan suggested that staff present the report at this meeting, since goal
setting was next week.
Laurie Nicholson, Associate Planner, asked Council to decide whether or not to continue the
policy of waiving City annexation application fees. She mentioned that in 1988 the Council and
Mayor made a policy decision to waive the annexation and application fees and to pay the
Portland area Boundary Commission fee for the Walnut Island active planning area as an
incentive to encourage annexation into the city. She said that the 1996 fee study to evaluate the
staff costs of processing land use applications found that a fee of $1,160 would cover the cost of
processing a single annexation application. She noted that the new fee schedule adopted in 1996
included this annexation fee, even though it was waived.
Ms. Nicholson said that the policy issue was fee recovery: should the applicant cover the cost of
processing annexation applications or should the City continue to waive the fee and cover the
processing costs? She explained that the issue came up now because the Boundary Commission
went away after December 1998, and staff thought that this fee could coincide with the city
gaining authority to approve annexations.
CITY COUNCIL MEETING MINUTES - DECEMBER 8, 1998 - PAGE 6
Councilor Hunt asked for clarification on whether or not Walnut Island was treated differently
than the rest of the city. Ms. Nicholson said that the City has paid the Boundary Commission
fees for the Walnut Island area but not for other areas, such as Bull Mountain or Metzger. She
said that they waived the City annexation application fee for all annexations.
Councilor Moore said that he did not object to holding this over but he did not think that an
issue of fee recovery would affect the annexation policy. Councilor Rohlf agreed with
Councilor Hunt that it would affect their annexation policy. Mayor Nicoli suggested discussing
during goal setting waiving the fee if the City initiated an annexation.
Councilor Scheckla asked staff to bring back the dollar amount of the fees that the City would
have received for annexation applications for Walnut Island over the past year, if the fees had
not been waived.
Councilor Rohlf mentioned the revenue side of adding the annexed properties to the City's tax
base. He recommended including the taxation value of annexed properties for a five-year period
in a discussion on this policy. Mr. Monahan mentioned another cost element of providing city
® services to the annexed properties.
9. ANNOUNCEMENTS
Mr. Monahan announced that the Council has canceled the December 22 meeting. He said that
the December 15 meeting would be a combination workshop/business meeting. He mentioned
the announcement in the Cityscape of the Summerlake Park meeting scheduled for Thursday,
December 17, from 7 to 9 p.m. at the Mary Woodard School Library to discuss the park master
plan, the Summerlake improvement plan, and the Tree 2000 tree plantings.
10. NON-AGENDA ITEMS
10.1 Water
Councilor Hunt expressed his discomfort at the Mayor and he attending meetings with Portland
and other entities regarding the water issue and giving an indication of a possible direction of
the Tigard Council without getting more input from the Council as a whole. He suggested
having a study session to discuss alternatives, following the staff analysis of the two reports due
on December 15, and the direction that Council wanted to go before meeting again with other
entities.
Mayor Nicoli said that he did not have a problem with that. He mentioned the Council rule that
these kinds of issues would not be brought up to blindside the Council. He asked that no further
discussion be held on this matter this evening.
o Mayor Nicoli asked staff to invite Eagle Scout Miller to either next week's meeting or to the
January ceremonial meeting.
CITY COUNCIL MEETING MINUTES - DECEMBER 8, 1998 - PAGE 7
0
11. EXECUTIVE SESSION: Cancelled
12. ADJOURNMENT: 8:15 p.m.
Attest: atherine Wheatley, City Recorder
Mayor, o Tig/ar
Date:
1 AAD KCATHV ACC M\981208. D O C
CITY COUNCIL MEETING MINUTES - DECEMBER 8, 1998 - PAGE 8
COMMUNITY NEWSPAPERS, INC. LeBei TT 9279
P.O. BOX 370 PHONE (503) 684.0360 Notice
BEAVERTON. OREGON 97075
Legal Notice Advertising
QCity of Tigard ® ❑ Tearsheet Notice
13125 SW Hall Blvd.
®Tigard,Oregon 97223 • ❑ Duplicate Affidavit
IwAccounts Payable
I
AFFIDAVIT OF PUBLICATION
STATE OF OREGON, )
COUNTY OF WASHINGTON, )ss.
I, Katy Rnyc'lcmr -
being first duly sworn, depose and say that I am the Advertising
Director, or his principal clerk, of thdr qa rd -Tt, a 1 a t i n Times
a newspaper of general circulation as defined in ORS 193.010
and 193.020; published at Tigard in the
aforesaid county and state; that the
Ti garcl City Council Meeting
a printed copy of which is hereto annexed, was published in the
entire issue of said newspaper for M4 successive and
consecutive in the following issues:
December 3 ,1998
I
1
Subscribed and sworn tcy afore me this31-d t9a1z of December, 19 9 8
~A OFFICIAL SEAL
l> -T
P051N A. BURGESS
N ry Public for Oregon t-" NOTARY PUBLIC-OREGON
7Y3 COi r.iISSiON NO. 062071
My Commission Expires' EXPIRES MAY 16, 2001
AFFIDAVIT
The following tag highlights are published for your information. Full
agendas may be obtained from the City Recorder, 13125 SW Hall
Boulevard,, Tigard, Oregon 97223, or by calling 639-4171.
TIGARD CITY COUNCIL
AND LOCAL CONTRACT REVIEW BOARD MEET]NG
December 8, 1999 - 6:30 P.M.
TIGARD CITY HALL TOWN HALL
13125 SW HALL-BOULEVARD, TIGARD, OREGON
* Public Hearing -Council Review of the Planning Commission, Is
Decision to Approve the Following: Erickson Heights Subdivision -
Subdivision (SUB) 98-0009/Planned Development Review (PDR)
98-0010/Variance (VAR) 98-0010 - HEARING WILL BE
OPENED AND SET OVER TO JANUARY 26, 1999
* Consideration of Ordinance to Prohibit Parking on a Portion of SW
76th Avenue .and'to Restrict Parking on SW Milton Court
* Executive Session
T179279 - Publish December 3, 1998.
0
COMMUNITY NEWSPAPERS, INC. Legal
P.O. BOX 370 PHONE (503) 684-0360 Notice TT 9271
BEAVERTON. OREGON 97075
Legal Notice Advertising
❑ Tearsheet Notice
City of Tigard
13125 SV9 Hall Blvd. o ❑ Duplicate Affidavit
12igard,0regon 97223
e
ccounts Payable
i
AFFIDAVIT OF PUBLICATION j
STATE OF OREGON, )
COUNTY OF WASHINGTON, )ss'
1, Kathy Snyder
being first duly sworn, depose and say that I am the Advertising
Director, or his principal clerk, of the `i'igard-Taal at; n Time
a newspaper of general circulation as defined in ORS 193.010
and 193.020; published at Tigard in the
aforesaid county and state; that the
Public Hearnq/Council Review
a printed copy of which is hereto annexed, was published in the
entire issue of said newspaper for ONE successive and
consecutive in the following issues:
November 26,1998
Subscribed and sworn to b re me this 26th dad of No vem
OFFICIAL SEAL
ROBIN A. BURGESS
Nota ublic for Oregon`,... NOTARY PUBLIC-OREGON
COMMISSION NO. 062071
My Commission Expires: -,0,,"htiSSION EXPIRES MAY 16, 2001
AFFIDAVIT -
The following. will be co>➢siderel by the Tigard City. Council on.Decem-"j
bi 8,1998, at 7:30 P.M, at the-Tigard Civic Center - Town Hall Room,
13125 SW Hall Blvd., Tigard, Oregon 97223:. Both public oral'and written ;
testimony is invited. The public hearing on this matter will be conducted:
in accordance with the rules of Chapter 18.32 of the Tigard Municipal; !
Code,, and any rules and procedures adopted by the Tigard City Council,` j
or rules of procedure set forth in Chapter 18.30.
Failure to raise an issue in person or by letter at some point prior `to the !
close of the hearing on the request accompanied by statements or evidence
sufficient to allow the Hearings Authority and all the parties to respond on
the request, precludes an appeal to the Land Use Board of Appeals based i
on that. issue, and failure to specify the. criterion from the Community
'Development Code or Comprehensive Plan at which a comment is
. Virected precludes an appeal based on that criterion. Further information is.
available at City Hall and may be obtained from the Community Develop-;;
ment Director or City Recorder at the same location, or by calling (503)
639-4171.
PUBLIC HEARING
COUNCIL REVIEW OF THE PLANNING COMMISSION'S',
DECISION TO APPROVE THE FOLLOWING:
> ERICKSON HEIGHTS.SUBDIVLSION < i
SUBDIVISION [SUB] 98-0009/PLANNED DEVELOPMENT
REVIEW [PDR] 98.00101VARIANCE [VAR] 98-0010
The request is to build a 58-lot Planned Development Subdivision on a
16.41 acre site. This site also involvbs a request for a Variance to. the max-
imum street grade. LOCATION:, The subject parcels are east of SW
109th, north of the Summerfield Subdivision, south of the Canterbury
Woods Condominiums, and west of Hoodview subdivision and Marion
Estates subdivisions. WCTM 2S 110DA, Tax Lots 00100, 00200 and'
00500. ZONES: Single-Family Residential (10,000 Square-Feet); R-3.5.
The purpose of the R-3.5 zoning district is to establish large urban.i
residential home sites. Planned Development; PD. The purposes of the PD'1
Overlay zone are to provide a means for creating planned environments 1
through the application of flexible standards which allow for the appli ca-
tion of new techniques and new technology in community development .1
which will result in a superior living arrangement; to facilitate the efficient'
use of land; and to preserve to the :greatest extent possible, the existing
landscape features and amenities through -the use of a planning procedure
..that can relate the type and design of a development 0-a- particular site; i
among other purposes. APPLICABLE REVIEW CRITERIA: Con.
munity Development Code Chapters 18.32, 18.48, 18.80, 18.88, 18.92,..
18.96, 18.100, 18.102, 18.106, 18.108, 18.134, 18.138, 18.160 and
18.164.
T79271- Publish November 26, 1998.
F
AGENDA ITEM #
FOR AGENDA OF S
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Titan Water Quality Facility, Eagle Scout Planting Project
s
PREPAREDBY: Eric Hand WW/STM Supervisor DEPT HEAD OK CITY MGR OK
ISSUE BEFORE THE COUNCIL
Recognition of Dale Miller, 10516 Titan Lane, for completion of his Eagle Scout Project at Titan Water Quality
Facility.
STAFF RECOMMENDATION
INFORMATION SUMMARY
Dale responded to the attached informational notice sent out by the Storm Section. His Eagle Scout project
consisted of:
• Coordinating volunteers to assist with project.
• Development of a planting plan utilizing native plant material.
• Gathering of all necessary materials.
• Removal of non-native vegetation and replanting of native plants.
• Research, construction, and installation of Bat Boxes for natural insect control.
Dale and his group did an excellent job on this project, the result of which is an aesthetically pleasing,
functional Water Quality Facility that will continue to reduce pollutants in surface water run-off.
OTHER ALTERNATIVES CONSIDERED
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
FISCAL NOTES
This was primarily a volunteer project. The Storm Section purchased $ 500 worth of native plant material. All
additional labor and materials were provided by Dale and his group.
w/
CITY F TIGARD
July 16, 1998 OREGON
Dear Property Owner / Occupant:
Just a quick note to inform you that the City of Tigard, Storm Section
will be performing some improvements to the Titan Lane Water
Quality Facility. These improvements include:
• Remove all non-native vegetation, (blackberries, ivy, etc.)
• Installing larger gates in the fence to improve access for our
maintenance equipment.
• Installing a maintenance path around the perimeter of the facility
for mowing and vegetation control.
We are hoping to work with the schools or community group to
perform future improvements which include:
• Replant portions of the facility with native vegetation.
• Improve wildlife habitat.
If you have any questions concerning the above mentioned work or know
of a group interested in a volunteer project, please contact Eric Hand,
Wastewater/Storm Supervisor at 639-4171, x341.
Sincerely,
Eric M. Hand, Wastewater / Storm Supervisor.
13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772
NINE;
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• ter;
Bat houses
A beginner's bat house can be assembled by almost exterior finish used. In warmer climates, a bat house
anyone using about $10 worth of lumber, a sheet of can be painted a medium brown or white and should 1
fiberglass screening, plus a handsaw, a hammer, and a have less than five hours of direct sunlight a day.
staple gun. Houses mounted on poles offer the widest range
The bat house builder will need one stock piece of of suitable temperatures, and the house should be
8-foot I" x 8" lumber (finish cut will be'/." x 7Y2'),one located at least 15 to 20 feet above the ground. t
S' piece of 2" x 2" lumber (finish cut will be I x Although the sides of trees or buildings are also suit- I
1 W'), one 16'/:" piece of I" x 4" lumber (finish cut will able places, in the northern part of the country, the
be i` x 3'/:") for the roof, and one I SY2" x 23" piece shade provided by trees does not usually allow
of fiberglass screening (you must not use metal enough solar heating on cold winter days, so a build-
screening). ing is often a better location. In moderate to cool cli-
The lumber should be rough cut or grooved hori- mates, the house should face south or southeast so
zontally on one side, which should go on the inside of it absorbs at least five (preferably eight) hours of sun-
the finished bat house, so the bats will have some- light per day. I
thing to hang on to. For more information on bat houses, write to Bat
Bats are very sensitive when it comes to the tem- Conservation International, or the American Bat
peratures found in a bat house, so care must be taken Conservation Society (See "Resources for wildlife
not only in the final placement of the house but in the gardeners" on page 187).
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148 Gardcning for Wildlifc
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-
Agenda Item No.--4
. Meeting of iZ~ 8 I c,
TIGARD CITY COUNCIL
MEETING MINUTES - OCTOBER 13, 1998
> Mayor Jim Nicoli called meeting to order at 6:30 p.m.
> Council Present: Mayor Jim Nicoli, Councilors Paul Hunt, Brian Moore, Bob Rohlf, and Ken
Scheckla.
> Staff Present: City Manager Bill Monahan; Asst. to the City Manager Liz Newton;
Community Development Director Jim Hendryx; City Recorder Catherine
Wheatley; Public Works Director Ed Wegner; and Legal Counsel Jim
Coleman;
> EXECUTIVE SESSION
The Tigard City Council went into Executive Session at 6:32 p.m. under the provisions of ORS
192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and
pending litigation issues.
> Executive Session adjourned to Study Session at 6:58 p.m.
• STUDY SESSION
> DISCUSSION: PUBLIC INFORMATION ON WATER
Ed Wegner, Public Works Director, introduced Brian Bell, Rocky Bowler & Associates, and
Adam Davis, Davis & Hibbetts, who presented a report on the status of the public relations work
done in response to the Council's directive to staff to address the issue of communicating to the
public that the Willamette River was a treatable drinking water source.
Brian Bell, Rocky Bowler & Associates, mentioned the importance of the Council's support
and ongoing participation in the continuing information and education program on the long-term
water supply for Tigard. He reported that, through a coordinated effort with Tigard staff,
WWSA staff, and others in the region, they have made considerable progress in accomplishing
the primary objective of the initial public information program: to inform Tigard area citizens
that there was a serious long-term water-supply problem.
Mr. Bell referred to separating the two-tiered approach they have used until now to reach both
Tigard area citizens and citizens in the region. He said that in moving toward a primary focus
on Tigard area residents, they thought it valuable to assess the progress to date. Subsequently,
Davis & Hibbetts was hired to evaluate progress.
Adam Davis, Davis & Hibbetts, reviewed the questions and results of the scientific random
sample survey his firm took of 305 voters in the Water District. He reported that 46% of the
respondents believed that there was a water-supply problem, 40% were unsure, and 14% did not
think there was a problem. He pointed out that the large percentage was significant because the
water-supply issue was not one of the major concerns of the general public at this time, yet 80%
indicated they were unsure or believed there was a problem. He noted that of those who saw a
problem, 85% understood that it was a somewhat or very serious problem.
Mr. Davis reported that 86% of the respondents rated the list of criteria, which the Council
would use to make its decision as very good, or good. He said that tap water was chosen as the
COUNCIL MEETING MINUTES - OCTOBER 13, 1998 - PAGE 1
single most important criteria with a second tier of responses focusing on ongoing and
construction costs combined with certainty, indicating a desire for certainty about the long-term
future if they were going to make this investment as a community.
Mr. Davis reported that while 67% indicated that they did not know what options were available
to Tigard to solve the water-supply problem, almost equal percentages of those giving an option
listed the Willamette River or Bull Run. He said that the number one response to what advice
they would give to Council about this issue was "do sufficient research before deciding" with
equal percentages choosing "project kept at minimal cost" and "listen to the community," and
the next top response as "consider all the options."
Mr. Davis pointed out that there were not pro-Willamette River or pro-Bull Run comments
made at this point, indicating that presently the electorate was open-minded and learning about
the issue. He said that they were supportive of the criteria Council would use in making its
decision.
Mr. Bell noted that the Council was aligned with voters' interests.
Mr. Bell reviewed the four objectives of the aggressive information/education program Rocky
Bowler developed to involve citizens in the process of the Council's ultimate decision on the
future water-supply source. These were to:
1. Communicate the Council's ongoing responsibilities for high-quality tap water
(that either of the two options would fulfill that responsibility).
2. Promote the Council's commitment to a decision based on specific evaluation
criteria
3. Continue to build broad public understanding about the use of the Willamette
River as a water supply.
4. Maintain the viability of both options through ongoing cooperation with other
agencies in the region.
Mr. Bell reviewed the strategies they recommended to implement the program. He suggested
that the Council adopt a definitive program name in order to communicate that Tigard's actions
were part of a responsible, comprehensive program: Tigard's Drinking Water Program. He
recommended identifying the leaders in the community, both past and present, as part of
continuing aggressive efforts to inform and engage community leaders in the decision-making
process. He spoke to broadening the community's perspective on this issue through tours and
briefings by experts as part of the information-gathering process.
Mr. Bell recommended stepping up the information going to Tigard citizens by taking advantage
of the information vehicles already in place, such as the Cityscape, the Tigard Times, and other
media resources. He reviewed several ways to achieve the strategy of broadening Tigard's
citizen and community outreach program to reach more community groups with this
information.
Mayor Nicoli mentioned that four of the five Councilors toured the Portland Bull Run water
system in which Portland indicated both the strengths and problems of their system.
Mayor Nicoli commented that they needed to weigh the negatives against the positives. He asked
how they could transmit those considerations in a positive way. Mr. Bell observed that the center of
the situation was the political process. He spoke to making sure that the message and the purpose
were aligned.
COUNCIL MEETING MINUTES - OCTOBER 13, 1998 - PAGE 2
Mr. Wegner mentioned that staff and four representatives would be meeting to review the questions
that needed to be answered. Councilor Rohlf expressed concern that they needed to be combating
misinformation with the truth. He pointed out that citizens were not present at all the meetings to
hear everything that the Council heard. He spoke to aligning the citizens with the process in a
responsible manner.
Mr. Davis stated that the public was skeptical of "simple answers." He said that it was important to
present a public information campaign, noting that the timing was still good. He observed that costs
were also important to the people.
Councilor Rohlf asked what was in the proposal for Portland.
Mayor Nicoli questioned whether only 305 respondents living in the Water District was adequate to
reflect public opinion. Mr. Davis explained how a survey reflected opinions in proportions.
> Mayor Nicoli adjourned the study session at 7:32 p.m.
1. BUSIASS MEETING
1.1 Call to Order - City Council & Local Contract Review Board
Mayor Jim Nicoli called the meeting to order at 7:36 p.m.
1.2 Roll Call
Mayor Nicoli and Councilors Paul Hunt, Brian Moore, Bob Rohlf and Ken Scheckla were
present.
1.4 Council Communications: None
1.5 Call to Council and Staff for Non-Agenda Items
Bill Monahan, City Manager, asked for an Executive Session and a short study session
following the meeting to discuss the Metro Affordable Housing Work Plan and to update
the Council on the Washington Square Regional Task Force.
2. VISITOR'S AGENDA
O Jack Polans, King City, expressed concern that reporters have not been attending the Executive
Sessions over the past two and a half years. He asked who was keeping the Councilors on track
not to discuss matters in Executive Session that should be discussed in open session. He
volunteered as a writer in the public's best interest to attend the Executive Sessions.
Mayor Nicoli said that Mr. Polaris was incorrect in thinking that no reporters have attended
Executive Sessions in the past two and a half years. He said that they usually attended when the
Council was discussing topics of interest to them.
Mr. Monahan confirmed that reporters' attendance at Executive Sessions has been sporadic in
the last couple of years. He stated that the City Attorney was charged with keeping the Council
discussion to appropriate Executive Session topics. He mentioned the discussion of the Council
groundrules in June during which the Council directed the City Attorney to be even more
diligent in keeping them on track (although that has not been a problem in the past). Mr.
Monahan explained that the City followed the safeguards in the statutory law governing
Executive Sessions. He said that he did not believe that they could have a non-representative of
the press at those meetings or expect to bind him or her to the same confidentiality that the press
was bound to.
COUNCIL MEETING MINUTES - OCTOBER 13, 1998 - PAGE 3
9
Mr. Polans asked if the City Recorder kept track of the reporters' attendance at the Executive
Sessions during the last two years. Mayor Nicoli said that he had no way of answering that. He
stated that the Council did not dictate to the press when and where they were going to be. The
Press chooses when to attend and the Council had no legal authority in the matter. He
confirmed that they have expressed a concern to the Oregonian and the Tigard Times that they
would like reporters to come to more of their meetings, although he did not know if they had
written letters to that effect.
Councilor Scheckla pointed out that citizen attendance at any given meeting varied greatly, as
the Council could not force attendance by citizens if they had other priorities.
• Toni Jones, Tigard Steelheaders Director, reported on the success of their Fanno Creek clean-
up effort from Main Street to Hall. She said that at their last clean-up, they gathered only two
and a half bags of trash in contrast to the 28 bags of trash they picked up last year. She thanked
the City Parks Department for their support and submitted a letter of commendation.
Ms. Jones reported on the success of their salmon hatch tank program, with tanks located at
Tigard High, Tualatin, high, Fowler Middle School, Hazelbrook and Tualatin. She thanked the
City Parks Department and Jeff Munro for the materials supplied for their creekside project.
Ms. Jones asked the Council to endorse Measure 66, Parks and Salmon.
• Elizabeth Braam, Metzger, referenced the petition she had left earlier from her neighborhood
asking for more homeowner representation on the Washington Square Regional Center Task
Force. She said that they did not feel that their neighborhood, bounded by Greenburg, Hall and
217, was adequately represented.
Jim Hendryx, Community Development Director, recommended that the Council send this
request to the Task Force for evaluation at the next Task Force meeting (October 21). He
explained that the 26-member Task Force was comprised of many interest groups. He
mentioned that there was opportunity for citizen comment at all Task Force meetings, and
various open houses were scheduled throughout the process to inform the community of the
issues. He noted the most recent open house held at Metzger Elementary (200 attended) and the
information display at Washington Square Mall.
Councilor Scheckla commented that 17 of the Task Force members had addresses not located in
the area. He spoke in support of more representation for the adjacent residents, suggesting an
additional two members for more balance. He commented that the Task Force might decide
.against adding more members because of that discrepancy. Mr. Hendryx agreed that this was a
Council decision.
Councilor Moore noted that four people listed resided in the area. He acknowledged the concern
that a larger Task Force might be difficult to manage. He proposed that the neighbors could
speak through their representatives on the Task Force. He pointed out that many of those
residing outside of the area were experts in an area of interest, including government agency
people. He concurred with the staff recommendation to send the petition to the Task Force for
evaluation.
The Council agreed by consensus to ask the Task Force for their recommendation with a
response to the Council in two weeks.
Ms. Braam spoke to the importance of direct participation in the Task Force discussions.
COUNCIL MEETING MINUTES - OCTOBER 13, 1998 - PAGE 4
Mayor Nicoli commented that the Council appointed an individual to the Task Force
specifically to represent the residential neighborhoods. Ms. Braam argued that one was not
enough compared to the number of business representatives. She spoke to the difference
between having a home and community in the area and running a business in it with home
somewhere else.
Mayor Nicoli said that while he understood what Ms. Braam was saying, the Council had to
balance all the different interest groups on the Task Force. They could not give any one interest
group control. He commented that the hardest part of the Tigard Triangle Task Force was
balancing the interest groups. He said that the Triangle homeowners were well represented by
two people. He stated that he did not have a problem if the Task Force felt that it did not have
enough people, but he would like to hear from the Task Force first.
Ms. Braam said that the Task Force sent them to the Council. Mayor Nicoli said that they
would have the Task Force make the recommendation.
Councilor Moore noted that ultimately the Task Force recommendation would go to the
Planning Commission and City Council for public hearings (with public comment) prior to any
final decision.
Ms. Braam asked Council to appoint their representatives so they could attend the October 21
meeting. Mayor Nicoli said that, as there was no support on the Council for that action, he
would have to reject it. He said that they would act on the matter in two weeks. He expressed
concern at making sure that the people in the other adjacent neighborhoods were treated fairly
also. He commented that he had been surprised at how deeply the study area reached into
residential areas, although he understood why after the Task Force explained their reasoning to
him. He observed that the City called an extensive list of individuals to find enough to serve on
the Task Force.
Councilor Scheckla asked to be reminded of the next Task Force meeting time and location.
e Bonnie Bishop, Citizens for Safe Water, stated that as a result of the Mayor citing additional
surveys at the September 15 meeting as a basis for the Council's decision to pursue the
Willamette River as a drinking water source, she asked staff to provide her with those surveys.
She said that she received a copy of the August/September 1998 survey of 305 respondents, of
which she was one, and the focus group survey completed by 20 people paid $50 to participate.
She mentioned that of those 20, only 10 were Tigard residents. She expressed concern about the
conclusions reached when compared to the number of respondents.
Mayor Nicoli stated that neither he nor the other Councilors relied upon a single survey as the
only information on which to base their decision. He pointed out that they have been working
on this issue for four years.
Ms. Bishop stated that she has personally been talking with people at various events and
gatherings about this matter, and that the news was not good for going to the Willamette River.
Mayor Nicoli said that some of those people have called him. He expressed concern that Ms.
Bishop presented only half the facts when speaking with people. He emphasized the Council's
willingness to provide citizens with full disclosure of all information received by the Council
from the staff and consultants. He said that he could not agree with Ms. Bishop when she
presented only half the facts and then told the Council that they were going in the wrong
direction.
COUNCIL MEETING MINUTES - OCTOBER 13, 1998 - PAGE 5
gliol lop 1111 1
Ms. Bishop stated that the City has presented only the Willamette River as an option. Mayor
Nicoli agreed. He said that Portland was funding the study on the Bull Run option while Tigard,
in cooperation with other cities, was funding the study on the Willamette River, as Portland
would not pay for a study of the Willamette. He said that Portland has told them that their study
would be completed in December.
Ms. Bishop contended that 20 people were not a good representative sample for a population of
37,400. Mayor Nicoli explained that the survey was not used for that purpose. It was taken to
collect other type of information that the Council was interested in. He reiterated that he did not
interpret the survey as having the purpose that Ms. Bishop has alleged that it had.
Ms. Bishop contended that there was a ground swell of Tigard residents who felt that they
should have the right to vote on such an important health issue.
3. CONSENT AGENDA
Motion by Councilor Hunt, seconded by Councilor Scheckla, to approve the Consent
Agenda.
Motion was approved by unanimous voice vote of Council present. (Councilors Hunt, Moore,
Mayor Nicoli, Rohlf and Scheckla voted "yes.")
3.1 Approve Council Minutes of. September 15, 1998
3.2 Receive and File:
a. Tentative Agenda
b. Council Calendar
3.3 Establish an Address Fee in the Urban Service Area - Resolution No. 98- 50
3.4 Establish a Neighborhood Sewer Reimbursement District Incentive Program -
Resolution No. 98-51
4. UPDATE: TRAIN DAYS
Susan Koepping, Volunteer Coordinator., reported that Train Days was a successful
community event with the star attraction being the SPS 700 Steam Engine. She said that they
had over 2,000 fourth and fifth graders from the local community (public, private and home
schools). She commented that the showery weather may have kept down the crowd down but it
did not rain while the students were there. She mentioned the 225 volunteer hours given by the
48 volunteers. She thanked Mark Mahon and the Tigard Breakfast Rotary Club for their
volunteer support, as well as the City Council.
Councilor Hunt commended Ms. Koepping on an outstanding job. He pointed out that the
Mayor was primarily responsible for getting this event off the ground, and deserved special
recognition also.
Ms. Koepping mentioned that Curtis Tigard shared his family history with students on
Thursday morning. Mayor Nicoli commented how surprised people were to learn that a
descendent of the original Tigard family still lived in the community. He expressed his
appreciation for Mr. Tigard's voluntary participation in the event.
Mark Mahon, Tigard Breakfast Rotary Club, expressed his organization's appreciation for
the Volunteer Coordinator i 3sition, and Ms. Koepping's work in making this a successful
event. He mentioned that Sherwood Rotary Club members also volunteered to work the event.
COUNCIL MEETING MINUTES - OCTOBER 13, 1998 - PAGE 6
He presented a $500 check from the Breakfast Rotary Club to help defray the costs of Train
Days, and another check to cover the cost of materials for the DARE program this year. Mayor
Nicoli thanked Mr. Mahon. He mentioned that the Tigard Noon Rotary Club sponsored the Peer
Court program.
5. UPDATE: VOLUNTEER PROGRAMS
Ms. Koepping stated that the information presented tonight dealt only with the volunteers in the
City Administration building. She noted that the Library volunteer program was beautifully
coordinated by Jean Lindsey. She reported that from April 1 to August 31, 1998, 278 people
contributed over 3,600 hours of volunteer service to the City. She explained that the figure was
probably low because of the lack of a good documentation system when she began her position
in April.
Ms. Koepping commented that in establishing a volunteer program, the program must have
value to the organization, the community and to the volunteers. Her job was to match the skills
and interests of the volunteers with the needs of the departments. She recounted the stories of
several volunteers who worked for reasons such as giving something back to the community,
exploring a new career option, or gaining practical field experience.
Ms. Koepping mentioned an unusual volunteer, a 16-year-old girl from Montreal, Quebec,
whose aunt thought that volunteering for the City would provide her with the English language
immersion experience she had come to the United States to obtain. She reported that their
summer teenage volunteer program surprised her in the number of teens wanting to volunteer.
She noted the teens' work at the DARE summer camp (over 440 hours), and that several of the
teens went on to train as Peer Court attorneys.
Councilor Scheckla acknowledged the volunteers on the Housing Task Force.
Councilor Hunt commented that he had been concerned that the Volunteer Coordinator be a
Volunteer Coordinator, not an assistant to everyone else on staff. He said that Ms. Koepping
has assured him that, with very few exceptions, her work was with the volunteers.
Ms. Koepping reported on the projects planned for "Make a Difference Day" on October 24.
She mentioned 17 indoor and outdoor projects, including planting trees and flower bulbs,
working with th Villa La Paz community center library, and recycling projects. She said that
people's respow ° -as been excellent.
Councilor Moore asked how much monetary savings did the City get through volunteers. Liz
Newton, Assistant to the City Manager, stated that she has asked Ms. Koepping to track that
information. Staff would have it available for the budget process.
6. PARK PROPERTIES
A. ACTIVITY STATUS REPORT
Mr. Hendryx reviewed the funding sources of the $758,000 used for City's open space
purchases. These included the Metro Greenspaces fund, park SDCs, and funds coming in from
the development of properties. He mentioned that Mayor Nicoli and Councilor Hunt have been
involved in guiding the acquisition process with the main emphasis on the Cook Park Master
Plan.
Mr. Hendryx reviewed on a map the location of the various properties acquired by the City in
the last two years either through donation, City purchase, or coordinated purchase with another
COUNCIL MEETING MINUTES - OCTOBER 13, 1998 - PAGE 7
jurisdiction or agency. These included a total of 29 acres near or adjacent to Cook Park,
additional donated right-of-way for the pathway along Fanno Creek, seven acres adjacent to
Woodard Park, the four acres from Albertson's, another three acres in the area, 12 acres of the
Cash property, and the eight acre Saunders property. He mentioned negotiations with PGE and
BPA regarding use of the land under the power lines as pathways.
Mr. Hendryx reviewed on a chart the number of acres purchased from each source of funding.
He commented that the sum total of 67 additional acres of greenspace, park and open space
represented a 20% increase in Tigard's overall park space, in addition to the 2 miles of trails in
the City. Mr. Hendryx introduced Tom Vanderplat, USA.
Tom Vanderplat, USA, thanked the City of Tigard staff for their work on the transfer of the 6.8
acre Thomas Dairy property. He mentioned that this property offered potential to benefit
wetlands and natural areas, being so close to the watershed's main river (the Tualatin) and a
major tributary (Fanno Creek), as well trail connection opportunities, being located adjacent to
three other parks in the immediate vicinity. He mentioned the protection of riparian areas also.
He said that the area to the east and north of the site would be used for USA's wastewater
treatment plant and, storm water facilities.
Mayor Nicoli asked if USA would be willing to give Tigard some of the 200 cubic yards of sand
it was getting rid of for their fields. Mr. Vanderplat said that he understood that the sand was
going to the Progress Downs Golf Course.
Mayor Nicoli thanked USA for partnering with Tigard on this matter. He commented that he
knew that it had been a difficult decision for the Board to purchase the entire farm and expressed
the Council's appreciation for the additional natural area added to the City park.
® Ken Tolliver, Woodard Park Neighborhood, read a letter from Mr. Dewey Hamilton, a
neighbor by the Lowrey property, who expressed his appreciation and support of the plans for
the expanded Woodard Park. Mr. Hamilton commended the City on the process used to develop
the park master plan, mentioning in particular the efforts of Duane Roberts from the City and
Sally McIntyre, Larry Wyden, and Jane Henderson of MIG, Inc., in working with the neighbors
to achieve a design that reflected the neighbors' wants and concerns.
Mr. Tolliver expressed the concerns he had had with the various potential development plans
that George Lowrey had had for his seven-acre property, which was adjacent to Mr. Tolliver's
property. He mentioned that the kids in the area have used that pasture for riding, even though it
was in private ownership. He commented that the process used by the City to develop the park
master plan was a thoughtful and well-executed process with all staff involved doing a good job.
He said that it was a democratic process and encouraged the City to use it for other park
acquisitions.
Mr. Tolliver commented that a trail system connected along Fanno Creek would be a great asset
to the area.
e Cindy Christianson, Castlehill Donated Land Committee, cited the dramatic increase in
residential development in the area around the Albertson's property as evidence of the need for a
neighborhood park. She referenced the interest shown in the Tigard Parks Master Plan in
building a park network of neighborhood and regional parks. She mentioned that this summer
both adults and children used the vacant land for recreation. She said that people frorl
neighboring subdivisions wanted to be involved in planning this park along with Castlehill. She
noted the $20,000 donation from Matri:z Development to develop a park on this land.
COUNCIL MEETING MINUTES - OCTOBER 13, 1998 - PAGE 8
Mr. Hendryx introduced Sally McIntyre and Jane Henderson from MIG & Associates, the
consultants hired to complete the park master plan.
Sally McIntyre, MIG & Associates, cited the testimony of the previous speakers as evidence
that a park master plan was about building community and livability. She commented that
Tigard's Parks & Recreation system provided personal, environmental and recreational benefits
to residents as well as fostering economic development.
Ms. McIntyre reviewed the master plan process they have been using to build a ten-year plan for
the City parks and recreation system that would deliver the benefits desired by the citizens and
provide for opportunities to measure the outcome. She referenced the green handout, which
listed the tasks used to accomplish the purpose of determining the community needs. She
mentioned the youth involvement program in which over 275 youth gave their input on what
they wanted to get out of the parks & recreation system in Tigard. She noted the importance of
child and youth development to the citizens of Tigard.
Ms. McIntyre observed that in Tigard's current park system, a lot of use was focused on a few
parks, like the system's cornerstone park, Cook Park. She spoke to finding ways to better utilize
other parks as well as to inform citizens about the parks & recreation system in Tigard. She
reported that their survey found that the most popular recreational activities of Tigard residents
included walking, hiking, and passive recreation activities. She mentioned a good correlation
between the most popular activities and the improvements residents would like to see with
walking and running trails as the top priority improvement.
Ms. McIntyre mentioned other findings of their community survey and workshops. Residents
valued having access to neighborhood parks. There was a need for indoor facilities and play
areas for children under five as well as other improvements. There was support for the idea of
continuous linked areas, for sports facilities, and improvements to Cook Park, natural areas, and
landscaping. Many residents were interested in parks & recreation programs in Tigard,
currently not offered by the City.
Ms. McIntyre commended the excellent Tigard Parks Maintenance staff and the outstanding
volunteer program. She mentioned the need to increase maintenance staff as park resources
increased. She spoke to increasing public information about recreational opportunities,
continuing to build public involvement, developing a long-range plan, and increasing
cooperation with the School District. She observed that the majority of residents indicated a
willingness to pay a bit more for park improvements and wanted the City to increase business
partnerships.
Ms. McIntyre invited the public and the Council to the November 5 CIT meeting at which they
would be making a presentation.
Jeff Munro, Park Maintenance, reported that they hired two additional full time employees
this year for a total of 8.5 FTE to maintain 317 acres of parkland. He observed that this equaled
37.3 acres per park employee, 7.5 acres over the regional average. He said that staff was aware
of the expansion plans in process for Cook Park. Currently they were working on the addition
of two picnic shelters and the irrigation system at Cook Park. He noted the new paths and
playground in the Woodard Park master plan, mentioning that staff has already installed new
slides, swingsets and benches in the park.
Mr. Munro reported that the current budget included funding to replace the deteriorating asphalt
paths at Jack Park and to install a new playground. He noted the increase in maintenance at
COUNCIL MEETING MINUTES - OCTOBER 13, 1998 - PAGE 9
Summer Lake to improve water quality. He said that they would plant trees around the lake on
"Make a Difference Day." He mentioned the general increase in maintenance needed to address
increased park usage.
Mr. Munro said that his department goals included to increase the level of maintenance at
existing facilities, and to develop and establish service levels at newly acquired properties. He
mentioned that the increased maintenance would appear in next year's budget as a request for
additional FTEs, materials, and equipment needed to bring the facilities up to a higher level as
well as to begin plans to develop newly acquired properties, such as the Cook Park expansion,
the Albertson's property, and the Cash property. He commented that they would bring some of
the new bike and pedestrian trails online as part of the existing system.
Mr. Munro commented that they would rely heavily on volunteers to maintain the new trails in
the City. He stated that the Parks Department was doing an outstanding job in maintaining the
existing facilities, citing the parks master plan survey, which found that 76% of the respondents
felt that parks maintenance was either good or excellent. He noted that the survey respondents
also saw the need for three additional FTEs. He asked the Council to approve all budget items
requested by the Parks Department in the next fiscal year.
Councilor Scheckla asked what the Parks Department number one need was, other than people.
Mr. Munro said that their biggest need was full time employees, not the additional equipment
that they would get as needed. Councilor Scheckla suggested utilizing volunteers to help with
park maintenance. Mr. Munro said that volunteers were a definite plus for the park system.
Jack Polans asked whether or not wetlands came under the park system. Mayor Nicoli said that
staff controlled the wetlands that existed in their parks.
B. CONSIDER AGREEMENT WHIT USA FOR PURCHASE OF 6.8 ACRES
ADJACENT TO COOK PARK
Motion by Councilor Hunt, seconded by Councilor Rohlf, to authorize the Mayor to
sign the sales agreement with USA regarding the City purchase as written.
Motion passed by unanimous voice vote of the Council present. (Mayor Nicoli, Councilors
Hunt, Moore, Rohlf, and Scheckla voted "yes.")
7. MENLOR RESERVOIR FINAL REPORT
Mr. Wegner reviewed the development process over the past two years for the Menlor
Reservoir, located off SW 152°d Street in the Sunrise area. He said that it held approximately
3.5 million gallons of water, a little more than one-day supply for that area. He introduced Chris
Uber, Murray Smith & Associates, the consultants hired to design the reservoir project.
Chris Uber, Murray Smith & Associates, reviewed the various challenges immediately
obvious in the design of the projects. These included significant natural resources regulated by
the County, access through property yet to be acquired by the City which included a wetland,
large amounts of rock that would require blasting, a tight time schedule to be on line by July
1998, a location adjacent to an established neighborhood, neighborhood security concerns, and
finishing the project within the City's budget.
Mr. Uber explained that they lost four weeks off the schedule due to complications in the bid
process. The low bidder was Ward Henshaw. He said that they decided to do partnering
sessions, hiring Larry Dennis of Turbo Management to facilitate the process.
COUNCIL MEETING MINUTES - OCTOBER 13, 1998 - PAGE 10
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Larry Dennis, Turbo Management, explained the process of partnering sessions. He said that
they were intended to help each member of the construction team recognize immediately that
he/she brought to the project important talents, gifts, skills, and his/her own successful track
record. He mentioned the importance of each team member seeing every other team member in
light of their strengths and as important contributors to the success of the project. He noted the r
need for each team member to recognize that the project could not be successful without a
commitment from each team member to do his/her part.
Mr. Dennis said that they developed communication ground rules, discussed what constituted a
perfect project in developing their vision statement, and developed signed but not legal
partnering agreements, committing to following the guidelines in order to achieve a successful
project.
Ron Ward, Ward Henshaw, reviewed how they solved the four major problems encountered.
These included drainage sloping down into the neighborhood area, rock 10 yards below the
surface, the proximity of houses to the site, and only one access route in and out of the site (SW
154') for the construction traffic. He reviewed the public information processes they used to
solve these problems. They held an open house at which they explained what would happen,
listened to neighbors' concerns, and answered their questions. He mentioned that Ward
Henshaw solved most of the neighbors' problems; City staff received only three to four calls
during the entire project.
Mr. Ward reviewed the public notification and survey process used by Dick Daniels, an
explosives expert, to keep the neighborhood informed about the blasting process. He mentioned
that Councilor Scheckla set off the blast. He commented that this project was a joy to work on,
and that the partnering agreements were well worth the time and effort.
Mr. Ward presented slides illustrating the site, construction process, and proximity of the
houses. He ran a short video of Councilor Scheckla setting off the blast. He pointed out that
once the trees and landscaping grew up on the site, it would be all but invisible, blending into
the hillside. Mr. Uber agreed.
Mr. Wegner commended the work of Mr. Uber, Mr. Dennis, and Mr. Ward in turning a
potentially difficult and problem-ridden project into a successful project, well received by the
neighborhood. He confirmed that the reservoir had water in it on August 1, the projected date.
He said that the landscaping should be completed in the next two to three weeks. He reported
that the project was on budget with only one change order for a little over $3,000 in response to
erosion control requirements by USA. He confirmed the good working relationship with the
neighborhood, mentioning that the neighbors would like to see the remainder of the reservoir
site used as a part of the natural area on the adjacent Cash property.
Mr. Wegner stated that this was a quality state-of-the-art project which performed according to
the design and specifications required by the City. He mentioned that it should hold up well
during an earthquake, citing Mr. Ward's experience in building in the Northridge, California
area after that earthquake. He announced a final open house for the neighbors to celebrate the
completion of the project, once the paving was done.
Councilor Scheckla confirmed that Mr. Daniels took every precaution necessary to insure the
safety of humans and wildlife in the vicinity of the blast area. He said that they could not ask
for better teamwork than represented by those involved in this project.
Jack Polans, King City, asked that Mr. Uber address at this time the four questions he had
COUNCIL MEETING MINUTES - OCTOBER 13, 1998 - PAGE 11
INS=
asked at an earlier meeting. Mayor Nicoli stated that he would not ask Mr. Uber to do so at this
time, as Mr. Polaris had agreed before the meeting to bring this matter up earlier in the meeting
but failed to do so. He further pointed out that at a previous Council meeting, Mr. Polaris had
implied that the City staff and consultants did not respond to his requests for information when
the City staff had given him the information he requested. He said that the Council took such
accusations seriously and had questioned staff about them, and he did not appreciate Mr. Polaris
embarrassing the staff before the public with false accusations. Mr. Polaris disputed the
Mayor's statement.
Mr. Polaris requested the tape of the meeting. Mayor Nicoli directed him to the Library. He
stated that if Mr. Polaris had any other questions, he should talk to City staff or the consultants
before bringing them to the Council. The Mayor and Mr. Polaris discussed the issue further.
Mayor Nicoli commended the project team on their work on the Menlor Reservoir project. He
said that he was convinced that all the materials used were safe.
8. UPDATE: LONG-RANGE WATER SUPPLY
Mr. Wegner reported that the September average daily water use was 8.2 mgd with the peak day
at 10.6 mgd and the lowest day at 6.01 mgd. He compared that to the July peak usage of 13.7
mgd and the three days of less than 5 mgd this month already as an illustration of how the
weather changed water usage.
Mr. Wegner reported that the new Water Conservation Specialist, Kimberly Swan, would start
this Friday. He mentioned the new consumer confidence reports that would be required in July
1999. He referenced a brochure for the City of Portland listing all the chemical testing done and
where the water came from. He explained that, beginning in August 1999, all water providers
would be required to provide similar information on an annual basis for their customers, no
matter where they purchased their water.
Mr. Wegner referenced the comparison charts showing how much the City has grown in service
connections from September 1, 1998, to September 1, 1999: 2% in Tigard, 6% in the
unincorporated area, and nothing substantial in King City and Durham. He noted the net change
of over 349 service connections added to the system, which was lower than the numbers for the
last three years.
Mr. Wegner referenced the Cascade Water Alliance agreement he distributed to Council. He
explained that Rosemary Bernard, on their tour of the Bull Run system, cited this as a possible
model to use for a regional water provider system. It was the agreement among Seattle and its
suburban providers, and would be reviewed at the water managers' meeting tomorrow.
Mr. Wegner said that City staff has been working with representatives of both the WWSA and
the City of Portland to get the reports done by the December 15 due date. He reported that staff
has been meeting with Portland and Tualatin Valley Water District on Tigard's short term water
needs, as they might not have enough to go around if they had another summer like last summer.
Mr. Wegner mentioned that staff invited members of the Intergovernmental Water Board and
Tigard Water Board to attend the meeting next week at which Council would discuss the
evaluation criteria with Phil Smith as the facilitator.
Mayor Nicoli directed Jack Polans to address any questions to Ed Wegner following the
meeting.
COUNCIL MEETING MINUTES - OCTOBER 13, 1998 - PAGE 12
9. PRELIMINARY EVALUATION REPORT FOR PROPOSED 69T" AVENUE LOCAL
IMPROVEMENT DISTRICT (LID)
Gus Duenas, City Engineer, directed Council's attention to the preliminary evaluation report
on the LID requested by Specht Development, Inc. He reviewed the boundaries of the requested
LID. He mentioned improvements to Elmhurst, Franklin and Beveland south of the Specht
properties and to the south side of Dartmouth. He reported that the LID was feasible with
advantages and disadvantages. He commented that the Maintenance Department has been
anxious to upgrade this gravel road, SW 69`'', because it has been a problem for the City in the
past with dust in the summer and potholes in the winter. He noted that it was in a tightly
contained area.
Mr. Duenas reviewed the disadvantages also, noting that Specht Properties' option on an
affected property was up in March. Therefore, staff had to have the project designed and
planned by March 1999 for construction to start in May, a very tight time schedule requiring
intense staff effort. He mentioned that the proposed LID did not cover the extension of
Beveland Street all the way to SW 68' Avenue, as was called for in the Tigard Triangle street
plan. He said that if they did not do that extension in this LID, then the City would probably
end up having to do it. He noted the existing structure and business in the way of completing
the connection.
Mr. Duenas recommended that Council direct staff to proceed with the preliminary engineering
report. He said that he would return on October 27 with an appropriate resolution of intent to
form an LID. He also recommended that the preliminary engineering; report address the
possibility of making the connection of Beveland Street with SW 68" and recommend whether
or not it was feasible to do so, considering the time frames involved.
Mr. Duenas mentioned that when a developer initiated an LID, according to the Tigard Code,
the Council could charge a fee for the preliminary engineering report or direct the City to bear
the cost. He estimated that they would need $91,000 to develop 60% engineering drawings. He
explained that normally the cost of the report was rolled into the LID, but if Council decided not
to proceed with the LID, then whoever paid for that report would have to eat the costs.
Councilor Scheckla asked what the Council has done in the Nst. Mr. Duenas commented that
the City's experience with LIDs was skimpy and he did not have a good example of how an LID
should be handled. This was new ground for the City. Mayor Nicoli mentioned the excellent
results the City obtained with the sewer line. He expressed his concern at the possibility that the
City might bill someone for the work done on a project still desired by the interested parties
which the Council decided to turn down. He acknowledged the other possibility that the City
could be left with the bill if the City fronted the money and the participants decided that they no
longer wanted the project.
Jim Coleman, City Attorney, concurred with Mr. Duenas' presentation of the funding options
before the Council regarding the preliminary engineering report. He advised the Council that it
was up to them to decide how to handle it.
Councilor Scheckla asked how staff ended up with such a tight time schedule for this project.
Mr. Duenas mentioned that he did bring this matter to Council's attention in late May, as the
LID was going to be submitted in June. He said that, given the other higher work priorities
(such as the CIP program and the budget), staff did not complete the preliminary evaluation
report until recently. He reiterated that this matter could not move forward without Council °
direction.
COUNCIL MEETING MINUTES - OCTOBER 13, 1998 - PAGE 13
Councilor Scheckla asked what the City gained by doing this project on the tight time schedule
as opposed to waiting. Mr. Buenas said that they gained a fully improved road system in the
area, as opposed to the half or two-thirds street improvements normally required of developers.
He said that piecemeal development, not full street improvements, would result from not
proceeding with the LID.
Mayor Nicoli opened the discussion up to public comment.
O Greg Specht, Specht Development, 15400 SW Milligan, Beaverton, reviewed their proposed
development on part of the 12 acres included in the LID. He said that their concept was to build
approximately 122,000 square feet of Class A office building in three 40,000 square feet two
story tilt concrete buildings on Dartmouth. He explained that they have been working on this
project for a year, and it has been a slow process to get to this point. He mentioned that they
went through the Design Evaluation Team process.
Mr. Specht said that he supported the staff recommendation to proceed with the LID. He
requested Council to direct that the preliminary engineering report return to the City by
December 21 in order to allow staff sufficient review time prior to the January 12 meeting. He
stated that they did not support an extension of Beveland from SW 69"' to SW 681", as it was not
critical to the improvement of SW 69"'. He mentioned that they already requested the vacation
of Franklin Street between SW 69"' and SW 70'h, and that they would improve Elmhurst and
Beveland between SW 69' and SW 70' as part of the LID.
Mr. Specht stated that they believed that the LID was critical to the success of their project. He
commented that he did not want to have to access a $60 million project on a half street. He said
that they anticipated asking for building permits in the spring, and building the project out as a
single phase with completion of the shell in September/October 1999. He mentioned that they
expected it to take 12 to 15 months to fill the building.
Mr. Specht asked the Council to consider in the preliminary engineering report the conundrum
faced by his company, given the staff hesitancy to issue certificates of occupancy until after the
LID improvements were completed. He said that, as a practical matter, they needed to be able to
bring in their tenants, even if the improvements were not completed.
Mr. Specht commented that he understood the sensitivity of the City to advance funds on a
project not yet finalized but pointed out that it was not equitable to require them to front the fees
for a report on a project that the Council turned down after receiving the report. He stated that
they were willing to guarantee, to the extent that they moved forward with their application (if
the City paid the fee and they got the LID), that his company would pay the City back so that
there was not a loss of money to the City. He mentioned that Ed Murphy was handling the LID
process and Todd Schaeffer was the project manager.
Mayor Nicoli asked for clarification on the property option that Specht had. Mr. Specht
explained that they were under contract with Don Pollock, the property owner, to purchase his
property. Mayor Nicoli commented that in the past, Mr. Pollock has been very particular
against any assessments made against his property. He asked if Mr. Pollock understood that if
the improvements were done, and Specht did not exercise its option, then Mr. Pollock was
responsible for the cost of the improvements. Mr. Specht said that Mr. Pollock has signed the
LID application as a property owner and was fully aware of the situation.
• Ed Murphy, 9875 SW Murdock Street, referenced a letter dated October 9 sent to the City
Manager to provide the information presented tonight. He quoted from the 1985 City manual on
COUNCIL MEETING MINUTES - OCTOBER 13, 1998 - PAGE 14
LIDS which stated that the preliminary engineering report was either prepared in-house by staff
or by an outside consultant with continuing costs covered by City funds until appraisals and
assessments were performed, at which time the costs of the engineering study would be included
in the project costs. He said that typically that was the way it was handled by jurisdictions in the
region. The costs were rolled into the LID but if, for some reason, the project did not go
through, then the City ate the costs.
Mr. Murphy pointed out that adding on the extension of Beveland complicated the project and
increased the time needed to do the project. He cited the March 13,1985, manual which spoke
against complicating a process by increasing the number of options considered for an LID. He
mentioned that they discussed different alternatives with the property owners and settled on the
one that they thought had a high chance of success..
Mr. Murphy asked Council to give verbal direction to the City Engineer to proceed with the
preliminary engineering report. He argued that if they waited for the resolution of intent to form
an LID, then they merely lost another two weeks.
Mayor Nicoli asked what Specht's position was regarding the Beveland Street extension. Did
they not want it included in the LID because it could potentially hold up their project for another
year or did they not want to see the street go through under any circumstances? Mr. Specht said
that an extension of Beveland from SW 69`'' to SW 68"' did not impact their project but adding
an extra component to the LID did create uncertainty which would delay the project and be a
problem for them.
• Tim Roth, property owner, noted that on the east side of SW 69' across from the
improvements proposed by Specht Development, the City previously gave approval to Jim
Corliss to put in a parking lot but did not require half street improvements. He supported the
LID for full street improvements as originally submitted by Specht. He asked if the expansion
of Beveland was the only adjustment suggested by staff to the LID application or were there
other improvements staff had considered including.
Mr. Duenas said that, since the expansion of Beveland was called for in the Tigard Triangle
Plan, he felt that it was his responsibility to bring it to Council's attention because it did need to
be looked at. He mentioned that he considered expanding the improvement down Hampton but
decided that doing so did not make sense because of the developments already in place. He said
that he decided against including SW 70d Avenue because they had already vacated quite a bit
of that street and there were too many pieces missing.
Mr. Roth asked if improving Beveland to full street standards from SW 70"' to SW 72"d had been
a consideration. Mr. Duenas stated that he did not want to go much farther than the proposed
LID boundaries. He commented that they could extend beyond the boundaries if it looked
reasonable but it would add more cost to the project.
Mr. Roth pointed out that the Beveland extension from SW 68"' to SW 70`'' existed only in the
intent of the Tigard Triangle Master Plan for connectivity reasons; it did not exist on paper or in
pavement. He said that Specht Properties has worked with the City towards a common goal by
dedicating right-of-way that currently did not exist from SW 70' to SW 69`' in order to complete
half of this non-existent street. The City agreed to vacate a section of Franklin in lieu of Specht
dedicating a certain section of Beveland and completing a different section of Beveland.
Mr. Roth spoke to including the additional leg of Beveland in the LID to complete that portion
of the Triangle Master Plan. He agreed that doing so would not be easy because of the existing
structure but contended that the City has put itself in a position where eventually it would
COUNCIL MEETING MINUTES - OCTOBER 13, 1998 - PAGE 15
happen anyway, and this was an opportunity to get it done.
Mr. Roth asked that he be notified, as a Tigard Triangle property owner, of the LID process and
the assessment methodology prior to a Council decision. Councilor Moore commented that as a
member of the LID, Mr. Roth would automatically be notified.
Mayor Nicoli said that he assumed that staff would prepare the same detailed reports on
anticipated assessments for this LID as they did for the sewer reimbursement districts. Mr.
Duenas said that his report would include the assessment formula but they needed the 60%
engineering drawings in order to tie down the costs.
Mr. Specht pointed out on the map the Specht dedication of right-of-way to extend Beveland
from SW 70' to SW 69`x, and the extension of Beveland from SW 69"' to SW 680' that Specht
did not want included in the LID. He reviewed how the proposed improvements would improve
connectivity. He mentioned that in exchange for the formation of the LID, the City would get
full street improvements on SW 69"' from Dartmouth to Beveland, on Elmhurst, and on
Beveland. He held that the incremental advantage of improving Beveland from SW 69`x' to
SW68th was not worth the possible legal battles at this time.
Mr. Murphy informed the Council that the structure in the way was a home converted to a
business which was owned by Stephen Pierce, Pacific Christian Counseling Center. He stated
that he has never talked to Mr. Pierce about the Beveland extension because he did not want to
alarm him that someone was considering condemning his business. He pointed out that
Landmark Ford signed non-remonstrance agreements for the frontage along SW 69''' but did not
sign any agreements supporting the connection of Beveland between SW 68'h and SW 69m. He
commented that he expected that both Landmark Ford and Specht Properties would remonstrate
against that project.
Mr. Coleman advised the Council to address the issue of occupancy permits (a land use issue)
separately from the LID process. He commented that typically land use issues were not dealt
with in the documents that carried out the LID, such as the preliminary engineering report.
Mayor Nicoli expressed his concern that staff was conditioning Mr. Specht that they would not
give him occupancy permits until the City got the LID done. He held that the City was creating
the problem, not Mr. Specht. He agreed with keeping the land use process separate from the
LID process. Mr. Specht clarified that staff was not telling them that they would not allow it but
rather that the Code was silent on the issue. Mayor Nicoli concurred but reiterated his concern
with the staff ruling on how to handle the situation.
Mayor Nicoli commented that he was not sure this was a land use issue because occupancy
permits were part of the building code process and had nothing to do with land use. He said that
to the best of his knowledge, he did not know that they have ever dictated the occupancy of the
building around a land use decision. He held that requiring completion of the LID prior to
issuance of occupancy permits was unfair.
Mr. Duenas said that normally they did tie the completion of improvements to the occupancy in
order to insure that the street was ready before traffic was generated, and that normally it was
not tied into with an LID. fie agreed that it was a consideration, noting that the City controlled
the LID. Mayor Nicoli said it was that relationship that made him nervous. He said that he did
not think that it was that big of a problem but things could go wrong.
Councilor Hunt spoke to following the advice of the City Attorney regarding not putting a
provision in the LID pertaining to this matter. Mayor Nicoli agreed but reiterated at the same
COUNCIL MEETING MINUTES - OCTOBER 13, 1998 - PAGE 16
time he did not want staff to make the ruling that they could not occupy the buildings until the
City finished the LID improvements.
Councilor Moore recommended that staff proceed with the preliminary engineering report with
the understanding on the part of Specht Properties, that if they backed out, they paid the bill.
The City will front the money and roll it into the LID.
Councilor Rohlf raised the extension of Beveland issue. Councilor Moore commented that he
did not want to tie up this LID because of one property. He supported an LID up to that
property with the understanding that when that property developed, part of the development
costs would be finishing the improvement to SW 68'. Councilor Rohlf concurred.
Mr. Duenas stated that a December 21 deadline for the preliminary engineering report was not
realistic. He recommended a February date for the consultant to finish the report. Mayor Nicoli
asked Mr. Specht and Mr. Roth if they had an engineer satisfactory to the City to get the report
done by December. Mr. Specht said yes.
Mr. Duenas mentioned the public process. Mr. Specht commented that this LID included
common City projects, and felt that the RFP could be prepared in a couple of weeks. Mayor
Nicoli mentioned that the City Engineer had other projects besides this one. Mr. Monahan cited
a three page list of City projects that Mr. Duenas was working on which he would like to see
continued. He pointed out that the January 12 meeting was a ceremonial meeting at which they
normally took no Council action. He said that they could give this project priority but he did not
want to knock other City projects out of the loop.
The Council discussed when to set the deadline. They agreed on February 9, 1999.
The Council agreed by consensus to direct the City Engineer to proceed with the LID process.
10. EXECUTIVE SESSION
The Tigard City Council went into Executive Session at 10:30 p.m. under the provisions of ORS
192.660 (1) (d), (3), & (h) to discuss labor relations, real property transactions, current and
pending litigation issues.
11. ADJOURNMENT: 10:53 p.m.
n
Atte Catherine Wheatley, City Recorder
i
City o Tigard
Date: 1 l W ;ct
I:WDM\CATHM M\981013.DOC
COUNCIL MEETING MINUTES - OCTOBER 13, 1998 - PAGE 17
- TIGARD CITE' COUNCIL Agenda Item No. U- ~
Meeting of I a / 8 ~ G ►
WORKSHOP MEETING
0
MEETING MINUTES -OCTOBER 20, 1998
1. WORKSHOP MEETING
1.1 Call to Order - City Council & Local Contract Review Board
Mayor Nicoli called the meeting to order at 6:40 p.m.
1.2 Roll Call
Council Present: Councilors Ken Scheckla, Paul Hunt (arrived 7:10 p.m., left 10:00 p.m.),
Brian Moore, Mayor Jim Nicoli, and Bob Rohlf.
Staff Present: City Manager Bill Monahan; City Recorder Catherine Wheatley; Public
Works Director Ed Wegner; Community Development Director Jim
Hendryx; City Engineer Gus Duenas;
1.4 Council Communications
Councilor Scheckla reported that the Housing Task Force met last week and anticipated
one more meeting before sending their report to the Council for a hearing.
1.5 Call to Council and Staff for Non-Agenda Items
Bill Monahan, City Manager, said that Councilor Hunt asked him to bring up political
signs as a non-agenda item. He reported that Councilor Hunt was called out of town but
would try to return in time for the meeting.
2. REVIEW OPTIONS FOR DEDICATION AND IMPROVEMENT OF 107TH AVENUE
Gus Duenas, City Engineer, reviewed the two cost estimates staff prepared in response to
Council direction on September 22 to research how much it would cost to upgrade SW 107"
Avenue between Park Street and Cook Lane. He said that upgrading the drainage system and
the street to city standards would cost approximately $65,000 while undergrounding the
drainage system would raise the estimate to $90,000.
Mayor Nicoli asked what the cost was to overlay the gravel road with asphalt, as originally
planned. Mr. Duenas said that that option would cost $12,000 but he did not recommend it. He
mentioned the offer by the property owners to dedicate half of the street, thus allowing the City
to take official responsibility for a street that everyone thought for years was a city street.
Mr. Duenas reported that the City Attorney's office was researching the other side of the street.
He mentioned that they were trying to locate the heirs of the last known owners, although the
City could go to court to assume ownership.
Councilor Rohlf asked if any of the private streets on the list were in a situation similar to this.
Mr. Duenas said that this street was the only one he was aware of where there has been a long
history of everyone, both the residents and the government agencies, assuming it was a City
street.
CITY COUNCIL MEETING MINUTES -OCTOBER 20, 1998 - PAGE 1
Mr. Duenas reviewed for Councilor Scheckla the maintenance the City has performed, fixing
potholes and watering the street down when it got too dusty. He mentioned that it was a Public
Works' request to pave the street that led to the discovery of this situation.
Mayor Nicoli asked what it would cost the City to go to court to get the easements that it did not
currently have for the sewer and water utilities in the street. He asked if spending $12,000 to
pave the street and get the title dedicated to the City would be cheaper than paying legal fees and
purchasing easements. He commented that with the assumption that this street was public right-
of-way, either the City or the County mistakenly allowed landlocked minor partitions, which
was contrary to the law.
Mayor Nicoli pointed out that every government agency has viewed SW 107' as a public street
or they would not have allowed public utilities to go through private property without an
easement. He said that it did look like the intent of the original developer was to leave a strip of
land for half of a future street but he doubted that they would find any documents clearly stating
that it was public right-of-way.
Mayor Nicoli spoke to paving the street and getting the property deeded over to the City as the
cheapest and most reasonable way to resolve the situation. Doing so would automatically
legalize the utilities whereas the alternative was potentially expensive and complicated. He
clarified for Councilor Scheckla that he was not talking about connecting SW 107th to
Fairhaven when he spoke of landlocked parcels. He was referring only to the block between
Park Street and Cook Lane.
Mr. Duenas pointed out that the City would still have to go to court to assert ownership. Mayor
Nicoli commented that it would be an easier process if they could present the judge with all the
property owners' signatures consenting to the right-of-way dedication. He expressed concern
that if this situation developed an opposing side, they would have a very difficult situation. He
referred to the Council's previous actions where private streets were not accepted as public
streets. He said that this was a unique situation that did not fit in to that category.
Councilor Rohlf concurred with Mayor Nicoli that this did not appear to create a precedent that
could be used by other citizens, as it was a unique situation. He said that, in fairness to the
people who lived there, the City needed to do something. He asked if the Mayor was supporting
only paving the road and not upgrading the drainage. Mayor Nicoli said that he did not favor
installing a culvert system, although open ditches would be fine. Councilor Rohlf spoke to doing
the whole job the first time.
Councilor Moore commented that, while the Mayor's and Councilor Rohlf's comments made
sense, it was important to consider the possibility of establishing a precedent that the 70 other
private streets might use, each claiming a unique situation. He asked if the utilities in the street
connected to the homes on the street. Mr. Duenas said that he did not know. He mentioned that
the Fairhaven sewer reimbursement district was connected to this sewer.
Councilor Moore asked if the City had easements for sewer and water utilities in other private
streets. Mr. Duenas said that he believed so, as the City insisted on getting easements from
developers. He explained that the difference he saw between the 107' situation and other
private streets was that the developers had the option to make their streets public or private and
knew what the situation was going in. He agreed that it appeared that the developer simply did
not record the 25 feet with the County when the subdivision went in, although he intended it for
a public street.
CITY COUNCIL MEETING MINUTES -OCTOBER 20, 1998 - PAGE 2
• e
Councilor Moore said that if staff was comfortable witl Mr. Duenas' assessment that this was a
fluke situation, he would accept it. He reiterated his concern at setting a precedent for the other
private streets. Councilor Rohlf mentioned the Mayor's point that the City has been trespassing
on other people's property for years and the situation could cost more than simply fixing the
problem. Councilor Moore agreed that fixing the problem made financial sense, but he did not
want to set a precedent. Mr. Morahan pointed that the Council could specifically set out the
reasons for their decision in their findings.
Mr. Monahan advised the Council of Councilor Hunt's comments to him regarding this
situation. Councilor Hunt has concluded, based on his analysis of the documentation, that this
was not a unique situation, and he was leaning toward opposing the City accepting this street.
Councilor Moore commented that he too had been leaning toward opposing the request but
changed his mind with the explanation provided by staff.
The Council discussed to what level they wanted staff to fix the street. Councilor Rohlf
supported a simple overlay and drainage. Mr. Duenas recommended correcting the drainage
problems, either through open drains or culverts. He mentioned that the drainage system they
put in Park Street this year gave them a place to dump the water. He said that the money would
come from the drainage fund and gas tax. He confirmed that SW 107" had been at the top of the
list of the "gravel roads to pave," but he stopped the project when it was discovered that the City
did not own the property.
Councilor Scheckla supported Mayor Nicoli's position of spending only $12,000 to pave it at
this time. He said that he would oppose it if they went for more. He contended that staff did not
know for certain that none of these other 70 private streets had a similar situation, and therefore,
they would set a precedent.
Councilor Moore asked what the life expectancy was of simply paving the gravel over. Mr.
Duenas said that the problem was not the life expectancy but the narrowness of the street. In a
situation where the pavement went right to the edge of the ditch, people could accidentally drive
into the ditch. Councilor Scheckla pointed out that this was strictly a local street used solely by
the residents. Mr. Duenas agreed with the Mayor that this would basically be the same
application used on SW 76". Councilor Rohlf mentioned increasing the impervious area with
asphalt and creating greater runoff.
Mr. Monahan suggested that staff return with findings on November 10. He asked if the
following findings were consistent with Council's position: The private street has been
considered to be public property by the property owners and treated as public property by the
City staff for several years. The sewer line was built with City authorization where the
developer and the City assumed that the private street was under public ownership. No utility
easements exist across this private land where normally utility easements would be in place
before construction was allowed. The City planned to pave the street to eliminate the need to
maintain the gravel street.
r Councilor Moore asked to remove the first finding, as many people moving on to private streets
thought that their street was a public street. He said that it was more important that the City
thought it was public land than that the residents thought it was public land. Mayor Nicoli
spoke to including the finding that the Council saw this as the most reasonable option for all
parties involved, as the other options involved potential litigation.
J
Mr. Duenas asked for direction on whether or not to proceed with the other 25 foot strip (which FEW
the property owners volunteered to dedicate), as that was where the sewer line was actually
CITY COUNCIL MEETING MINUTES -OCTOBER 20, 1998 - PAGE 3
located. Mayor Nicoli suggested including a condition that the 25 feet be given to the City by
the three property owners because the City was paving the street. He said that he thought it
would be fair to ask the people to sign a document stating their consent to the City's position,
and sending the document to court.
Mr. Duenas said that he understood the Council's direction to be that staff was to pave the road
and take care of the storm drainage for $12,000. Mr. Monahan commented that this meant that
the storm drainage was to be added to the maintenance program following an initial cleaning of
the ditch.
Ed Wegner, Public Works Director, reiterated Mr. Duenas' point that the roadway was very
narrow and could create a hazard if the storm drain was not installed. He mentioned a similar
narrow paved roadway with ditches in the Beef Bend area where an accident occurred a few
months ago.
Councilor Hunt arrived at 7:10 p.m.
Mayor Nicoli recommended asking staff to investigate the storm drainage issue to see if they
could simply leave the open ditches, even with a minimum of 18 feet of asphalt, with a report
back at the November 10 meeting.
3. PARK AND RECREATION DISTRICT AND ATFALATI UPDATE
Dave Nicoli, Atfalati Recreational District President, introduced the Atfalati Board of
Directors: Vice President Gary Stevens, Secretary John Anderson, and Treasurer Dan Terry. He
introduced Tom Brian, Washington County Commission Chair-elect, Tom Kirk from the School
District, and Linda Davis of Cogen, Owens, and Cogen, the consultants working with Atfalati in
the creation of this non-profit group that combined all the recreational clubs in the Tigard,
Tualatin, and Sherwood area.
Mr. Nicoli explained that they hoped to obtain Council support and commitment to form a task
force to study the options to form a recreational district in the Tigard area. He suggested
appointing members from the City, Atfalati, the School District, the County, Tigard residents in
the Beaverton School District area, community residents, and other interested parties. He
mentioned obtaining a commitment from the Council to help fund the consultant work needed to
develop an economic feasibility study and to provide assistance to the task force.
Mr. Nicoli reviewed the Parks Master Plan Task Force community survey in support of creating
a recreational district. He pointed out that the Task Force found that three-quarters of Tigard
residents thought that recreation programming should be offered in the City. He noted the
sources and levels of funding the respondents supported. Mr. Monahan mentioned that the
Council heard the survey results last week.
Mr. Nicoli ;mentioned that the Facilities and Fields Advisory Council for the Tigard-Tualatin
School District concluded, from the study done for them by John Anderson, that they supported
the formation of a fully functioning parks and recreation district for the Tigard community. He
referenced the goal listed in Tigard Beyond Tomorrow to create a special parks and recreation
district for Tigard, including a strategy to form a task force to develop it.
CITY COUNCIL MEETING MINUTES -OCTOBER 20, 1998 - PAGE 4
Mr. Nicoli cited a study done by Cogen, Owens & Cogen for the County in which they
concluded that a parks and recreation district was the only feasible alternative for the Tigard
area, which the City and the County should examine further. Mr. Monahan mentioned that the
staff was currently reviewing the agreements between the City and the County that would bind
the City to the conclusions of the study.
Mr. Nicoli suggested expanding the district boundaries beyond the City of Tigard to include the
areas inside the Urban Growth Boundary and possibly Durham, Tualatin, King City, and
Sherwood, if they chose to join in creating one large district. He commented that a boundary
which reflected the actual use of a Tigard recreational district by residents outside of Tigard
would help generate funds to maintain facilities, build new ones and generate programming. He
mentioned partnering with the School District and churches to make good use of land already
available for recreational use.
Mr. Nicoli distributed a one-year-old graph showing the number of park acres per 1,000 people
for various agencies and districts in the region. He pointed out that only City fields were
included in the count, not school district fields. He mentioned the National Parks & Recreation
Association's standard of 1 to 2 acres per 1000 population. He noted that Tigard had 23 acres
per 1000, leading to his conclusion that Tigard would face a serious shortfall in park acreage by
the year 2010, given the projected population increase.
Mr. Nicoli reviewed the legal basics for the creation of parks and recreation districts per ORS
198, 266, and 451. He said that the City could form a service district with its own Board of
Directors or the County could form a County Service District for a local area with the County
Board of Commissioners serving as the directors. Linda Davis, Cogen, Owens and Cogen,
mentioned the three Washington County Service Districts (USA, Urban Growth Maintenance,
and Enhanced Sheriff's Patrol) and the Clackamas County Service District - North Clackamas
Regional Parks & Recreation District.
Mr. Nicoli reviewed on a map the potential district boundaries, given the different possible
combinations of jurisdictions. He spoke to creating a district to serve the Tigard residents living
in the no man's land where they were in the Beaverton School District but not in the Tualatin
Hills Park & Recreation District because they lived within the Tigard city limits. He
commented that in team sports, Tigard, Tualatin and Sherwood frequently competed with each
other.
Mr. Nicoli stated that Atfalati representatives have spoken with all the cities and school districts.
He reviewed the property tax implications of setting up a recreation district, noting the amounts
allocated to the various taxing jurisdictions in Tigard under the $10 cap limitation. He
mentioned that Tualatin Hills received $1.31 in Beaverton, not including bonded debt. He said
that the total dollars available in the City of Tigard and its Urban Growth Boundary, based on
the $3.55 per $1000 remaining unallocated under the $10 cap, was $3.482 million. For the City
of Tigard alone it was $2.7 million.
Mr. Nicoli presented the budgets for four different recreational districts as samples of district
budgets. He reviewed a proposed timeline for the various tasks to be accomplished in order to
put the district fornlation on the year 2000 November ballot. He explained that they could form
CITY COUNCIL MEETING MINUTES -OCTOBER 20, 1998 - PAGE 5
OEM: i JOINED,:,
a district by petition, by the County Commissioners forming it or by the City forming it. He
mentioned that for the last two methods, the City had to write a letter to the County in support of
forming the district. He said that Atfalati has selected the initiative petition route which took
longer, and therefore they needed to form the task force now.
Mr. Nicola reviewed the scope of work for the task force. He said that Ms. Davis's cost estimate
for the consultant work for the City of Tigard only was $35,000. If other jurisdictions wanted to
join in, then the price would increase but they would also help pay for it. He stated that Charlie
Cameron, the Washington County Administrator, has indicated strong support for a recreation
district and a willingness to help fund a feasibility study. He asked the Council to allocate
$15,000 for the study and to ask the County for a match.
Councilor Scheckla pointed out that the Parks Master Plan Task Force survey only received 141
replies out of the 7000 surveys sent out. He expressed concern at making conclusions based on
such a small sample. He commented that they needed more grassroots support in order to move
ahead. Mr. Nicoli stated that Ms. Davis included a community survey in the $35,000 estimate.
Councilor Hunt asked if the City's endorsemen!of the recreation district and allocation of
$15,000 for the study implied that the City would turn over control of its recreation facilities to
the district. He said that he would need more answers regarding the exact nature of the City's
commitment before he could vote for the district.
Mr. Nicoli said that right now the only commitment he was asking for was the $15,000 to do the
study. He said that they needed the task force to study exactly how the district would work in
order to answer the Councilor's questions. He emphasized that any decision would be made
after the study.
Councilor Scheckla asked for confirmation that the County would match the City's $15,000.
Tom Brian, Washington County Commission Chair-elect, stated that he knew that the
County Administrator was very supportive of the district, and felt it was possible to get the
funding, but he could not speak for the Board. He suggested a condition that theCity's funding
be contingent upon the County matching the funds.
Councilor Moore asked about the possibility of other jurisdictions joining in. Mr. Nicoli
referenced the Cogen, Owens and Cogen study of four different options for creating a
recreational district in the Tigard area. He noted the conclusion that a separate special district
was politically the best way to go. Councilor Moore spoke to asking the other cities if they
wanted to join in this opportunity. Mr. Nicoli concurred.
Councilor Moore stated that he would support the request for $15,000 but he also wanted to
pursue the possibility of expanding the boundaries and getting other cities to contribute funding.
Mayor Nicoli commented that this was a good time to approach Sherwood and Tualatin. Mr.
Nicoli said that Mayor Lou Ogden of Tualatin was supportive of the concept. John Anderson,
Atfalati Board of Directors, commented that while Tualatin has recently spent a lot of money
on recreation facilities, they had no money to maintain them.
CITY COUNCIL MEETING MINUTES -OCTOBER 20, 1998 - PAGE 6
The Council discussed keeping the Atfalati effort separate from the City, even with City
financial support. They discussed the size and composition of the Task Force. Ms. Davis
suggested that no more than 20 members represent all interest groups. Possible Task Force
members mentioned included representatives from staff, neighborhood areas within the City and
the Urban Growth Boundary, various age groups, the City Council, and other participating
communities. Mayor Nicoli suggested that two Atfalati Board members meet with Mr.
Monahan to draw up a reasonable list of committee members.
The Council agreed by consensus that they favored the request for $15,000.
Tom Kirk, Tigard-Tualatin School District, suggested conferring with the School Board, as
the District currently used approximately 95% of them facilities. Mr. Nicoli said that he would
make a presentation to the School Board also.
Mayor Nicoli commented that, in the County Counsel's legal opinion, Tigard could extend its
SDCs to the active planning area within the Urban Growth Boundary but outside the city limits.
He asked Mr. Brian to raise the issue at the County Board so they could move forward with it.
Mr. Monahan explained that the issue arose during Mr. Hendryx's discussions with County staff
regarding long-range planning responsibilities. He said that the County Administrator has
scheduled the matter for a Board work session.
Mayor Nicoli commented that with a park SDC from this area, the City could set up a fund to
purchase parklands in the active planning area. Mr. Brian concurred that it made sense for the
City to get the SDCs if they did the planning for the area. He commented that an intent of the
Urban Services Area Agreement was to give Tigard the opportunity to have development meet
City standards in the area that would eventually annex to the City anyway. Mr. Hendryx said
that he anticipated completing the SDC justification for the unincorporated Washington County
area by the end of the calendar year.
4. REVIEW OF EVALUATION CRITERIA FOR LONG-TERM WATER SOURCE
Mr. Wegner noted the use of the evaluation criteria in 1993 and 1994 in determining alternative
sources of water to pursue. He explained that this was an opportunity for the Council to revisit
those criteria prior to receiving the reports from WWSA and Portland in December. He
introduced Phil Smith of Murray Smith & Associates, the facilitator who handled the project in
1993, and Norm Penner of the Tigard Water Board. He mentioned that Bev Froude polled the
Tigard Water Board for their comments on the criteria.
Phil Smith, Murray Smith & Associates, said that the criteria under review tonight was
substantially the same criteria used in 1994 with some additions and modifications suggested by
staff and others. He commented that this was the Council's opportunity to modify or delete or
confirm the criteria. He stated that the criteria were in no specific order for discussion.
Mr. Smith reviewed elements in the criteria of water quality. These included tap-water quality,
meeting or exceeding current and/or future standards, the classes of regulated constituents, and
raw water quality.
CITY COUNCIL MEETING MINUTES -OCTOBER 20, 1998 - PAGE 7
Mr. Wegner reviewed the comments of four Tigard Water Board Commissioners in prioritizing
the criteria. He noted that two Commissioners ranked "water quality" as second, one ranked it
as third, and one tied it with certainty as first. He asked the Council for feedback on which
elements of the water quality criteria they wanted staff to use their evaluation.
Councilor Hunt pointed out that all surveys indicated that tap-water quality was the number one
concern of the people. He spoke to exceeding the current and foreseeable standards.
Mayor Nicoli said that treated water quality was the more important issue but wondered if they
should include raw water quality also. Councilor Moore suggested using raw water quality as a
backup criteria in the event of a tie. Councilor Hunt commented that they used raw water
quality in establishing the standards. Councilor Rohlf noted that raw water quality varied even
with Bull Run water, depending on the reservoir levels, etc. He agreed that people cared
primarily about tap-water quality. Councilor Moore concurred. Councilor Rohlf proposed
water quality as the number one priority but at a reasonable cost.
Mr. Smith noted the criteria of required improvements and estimated project costs. He
mentioned comparative costs for a regional system also. Councilor Rohlf agreed that they
needed a good bottom line dollar figure to allow an apples to apples comparison.
Mr. Smith reviewed the elements of the criteria of estimated costs of water. He commented that
they should do an economic comparison of the capital, operation and maintenance, and purchase
costs both now and in the long-term future. Councilor Rohlf spoke to including factors, such as
the capital improvements Portland would make to its system over and above Tigard's immediate
needs, in order to look at the real total costs, especially in the long-term. Mr. Smith concurred,
commenting that hopefully the Portland report would contain that level of detail.
Mr. Smith reviewed the elements of the certainty of supply criteria. He mentioned looking at
how likely an alternative could be implemented, given the regulatory, financial, physical, livable
and other impediments possibly involved. Councilor Rohlf commented that for him certainty of
supply and City ownership were almost one and the same. He said that the problem today was
that they had no water supply, and they needed the certainty that they would have one in 50
years, even with their projected population increase. He commented that ownership was
important because they did have some water rights sufficient to meet their anticipated growth
needs and assure a supply of water. He suggested tying in the cost elements with certainty in
evaluating the options.
Mayor Nicoli spoke to the issue of reliability, in addition to certainty. He pointed out that a
water delivery system over a lengthy distance had many potential points of disruption and could
be less reliable than a system with a shorter distance. Councilor Moore said that reliability
should be part of certainty. He agreed that certainty was necessary both now and in the future.
He mentioned developing a regional water system to diversify their water sources.
Mr. Smith suggested that reliability could be discussed under diversification of supply. He
explained that certainty was referring to the certainty of getting sufficient water in the long term
from whichever source they chose.
Mr. Smith reviewed what elements to include in the criteria of water supply agreements and
contract provisions. He mentioned, in particular, a perpetual agreement, a fair-rate basis
calculation,.insurance that future demands would be met, agreement to "share the pain" during
water shortages, provisions for non-performance, and conditions and restrictions on delivery.
CITY COUNCIL MEETING MINUTES -OCTOBER 20, 1998 - PAGE 8
He confirmed to Councilor Scheckla that a dispute resolution provision could also be included.
He agreed with Councilor Rohlf that the agreement should address future capital expenditures
beyond Tigard's needs.
Mr. Smith noted the water rights criteria where either the City would buy surplus water from
someone else who held the water rights or they would buy water rights in their own name.
Councilor Rohlf commented that this was more important over the long term. Councilor Hunt
mentioned that Commissioner Sten had indicated that he thought they could get around the
Portland Charter provision to only sell surplus water. He mentioned a third alternative of not
owning the water rights but having the guarantee of rights.
Councilor Rohlf expressed concern about the contractual right to pro-rate the cost. He said that
the only reason water rights meant anything to him was that they provided the City with water.
Mayor Nicoli commented that if Portland was going to propose the third alternative, they would
put it in their report.
Mr. Smith mentioned the criteria of the opportunity for City ownership in the supply system.
He said that alternatives included ownership of capacity only or ownership of capacity and
facility, among others. Councilor Hunt indicated his support of ownership of capacity and
facility.
Mr. Smith said that the criteria of supply implementation timing remained a consideration today
as it did in 1994. He mentioned the expiration of the current agreement in 2005, and the need
for the new supply to match the City's demands. He spoke to considering the risk of not
achieving ownership and needing to find other sources in the future.
Mr. Smith suggested reviewing the Regional Water Supply Plan Phase 2 document in the
consideration of the criteria of environmental impacts, because it was comprehensive report on
the issues and alternatives. He said that it might need to be updated with respect to certain
issues but generally speaking, it was a good report on environmental issues.
Mr. Smith mentioned a criteria of diversification of supply, suggested by a citizen, and having a
back-up supply to their main source. The Council discussed the need for regional diversification
of supply in the event of a catastrophic event such as an eruption of Mt. Hood that took out the
Bull Run system. Mayor Nicoli commented that the south wells and the Coast range were the
other sources in addition to the Willamette River. He said that he did not think that either
WWSA or Portland was addressing emergency situations in their reports.
Councilor Rohlf commented that right now they had a diverse water supply source. The issue
was making it certain for the future. He said that he was supportive of a regional water supply
system that worked for each jurisdiction but he did not think that Tigard alone should have to
pay for a line that benefited so many others.
Mr. Wegner suggested asking Portland to include with the report the vulnerability study they
were doing in conjunction with their Infrastructure Master Plan.
The Council agreed by consensus that diversification of supply should remain on the criteria.
Councilor Rohlf spoke to the three main factors as tap-water quality, out-of-pocket costs, and
certainty of supply. Mayor Nicoli spoke to diversification of supply as important also, noting
that the current Bull Run system was not built to earthquake standards. He said that any
agreement needed to include a provision that a new system would meet the earthquake
CITY COUNCIL MEETING MINUTES -OCTOBER 20, 1998 - PAGE 9
standards. He reiterated the importance of reliability of supply and delivery.
Mr. Monahan asked if Council wanted to weight the criteria or prioritize it. He asked if they
agreed with Councilor Rohlf that the three key criteria were tap-water quality, cost, and
certainty. Mayor Nicoli agreed that those were the top three issues but asked if they could
develop a formula to weight the criteria. Councilor Rohlf commented that last time they agreed
not to weight the criteria because there was so much discussion involved with each one. He said
that he saw no value to weighting because all the factors would be in the decision.
Councilor Hunt suggested informing Portland and WWSA of the criteria so they could address
them in their reports. Mr. Wegner said that he would inform both groups by letter tomorrow of
the criteria and points discussed this evening.
The Council discussed prioritizing the list.
Norm Penner, Tigard Water Board, commented that when Bev Froude surveyed the Board,
she asked them to weight the criteria. He said that several of them rated certainty of supply over
water quality because without a water supply, water quality was a moot issue. He said that a
reasonable price was their second highest priority. He said that personally he did not see water
quality as an issue between the two possible sources because treated water from the Willamette
River could be just as high quality as Bull Run water.
An audience member commented that, based on his contact with people all over the city, water
quality was the number one issue. Mr. Penner pointed out that there has been no discussion as
to what price the people were willing to pay for water quality. Mayor Nicoli concurred.
The Council agreed on tap-water quality, costs, and certainty as the top three with all the others
forming a second tier.
Mr. Wegner said that staff could have these criteria ready for distribution by next Tuesday. He
pointed out that the criteria have not changed that much.
m Mayor Nicoli recessed the meeting for a break at 8:56 p.m.
® Mayor Nicoli reconvened the meeting at 9:14 p.m.
5. PARIS ENCROACHMENT ISSUES
Mayor Nicoli said that they would delay Council discussion of this matter because one of the
main individuals working with the City was not present but they would take testimony of those
present this evening.
Mr. Wegner reviewed the various ways in which people have encroached into the greenway,
some positive and some negative. He spoke to the City deciding whether or not it would allow
any encroachment, and if so, what guidelines they would follow. He commented that the
drainage across the pathway, the private nonstandard playground equipment, and the
infringement on the wetlands had to stop.
Mayor Nicoli pointed out that in some cases, the houses and their drainage systems were
installed before the pathway was put in. He asked if staff meant to inform homeowners in that
situation that they had to redo their drainage system. Mr. Wegner said no, in that situation. He
CITY COUNCIL MEETING MINUTES -OCTOBER 20, 1998 - PAGE 10
LM
explained that in the newer Riverwood area, people have crossed their fenceline and exposed
their drainage onto the asphalt pavement, making it muddy and hazardous for those walking the
greenway.
Mayor Nicoli invited the public to testify at this time.
o Karen Harper, Riverwood, pointed out that in the Riverwood area there has been a substantial
turnover in homeowners, and that some of the things going on did not originate with the current
property owners. She said that she saw a difference between someone claiming City property as
their own private property and someone trying to beautify the greenway. She said that she has
never heard a complaint about the greenway on Riverwood and did not know of anything
inappropriately located there.
Ms. Harper reviewed the situation where the neighbors got City permission to pay for mowing
the greenway in their area (because of allergies) through a contract with a local farmer. She said
that now she understood that the mowing would happen anyway, and the City appreciated the
donation. She asked what the future plans were for the area in the long term. She contended
that the area residents had the right to know of any park expansion plans.
Mr. Monahan mentioned that the greenway, while a connection to Cook Park, was not part of
the Cook Park Master Plan. He said that the neighbors collected money to pay for mowing
more of the greenway than the City had funds for. The City mowed only to a small area on
either side of the path because they wanted to keep it natural.
Mr. Wegner reviewed the situation from staff's perspective. He said that two years ago, when
the local farmer refused to continue mowing, the neighbors returned to the City and offered to
pay for the mowing beyond the City's regular greenway maintenance. He stated that the City
had no intention at this time to increase the mowing but they would still allow the neighbors to
contract the mowing out at their own expense.
Mr. Wegner confirmed that there was no long-term planning in the works for the greenway. Mr.
Monahan said that he would inform Mr. Meyers, the individual with suggestions on dealing with
the situation, that they have postponed the discussion to the November 17 meeting. He
mentioned discussing alternatives and policy issues to resolve the situation.
Councilor Scheckla asked if the City was liable for injury on the greenway. L,oreen Mills,
Administrative Risk Analyst, confirmed that anyone coming in to mow the greenway would
have to show proof of insurance and take liability for their work. She said that any injuries
occurring in the greenway area would be reviewed on a case-by-case basis. If someone was
injured because the City failed to maintain the facility properly, then the City did have liability.
She agreed with Mr. Wegner that they would not allow someone to mow based on signing a -
waiver, rather than providing proof of insurance, because waivers typically did not stand up in
court.
Ms. Harper commented that the greenway was a neighborhood gathering place in the summer.
She expressed concern at the possibility that they would not be able to use it any more.
Councilor Moore said that they were not saying that the neighborhood could not use the
CITY COUNCIL MEETING MINUTES -OCTOBER 20, 1998 - PAGE 11
greenway, rather they were trying to stop people from prohibiting other citizens of Tigard from
using it, as it was a public pathway. Councilor Rohlf pointed out that while the Riverwood
people were trying to take care of the greenway, others dumped trash in it.
Ms. Harper supported developing a policy delineating appropriate encroachments and use as
opposed to a flat prohibition against anything in the greenway. Councilor Moore reiterated that
it was not the Council's intent to prohibit positive use but they did need to stop the negative
uses, such as dumping trash. Councilor Hunt mentioned that anything allowed in the greenway
could not increase the City's liability, such as a swingset would. Ms. Harper said that the
owners of the swingset were gone.
Mr. Monahan commented that the Council agreed on the need for a policy to define what was a
positive use.
6. REPORT ON 4-WAY STOP AT ROYALTY PARKWAY AND NAEVE STREET
Mr. Duenas explained that a year ago, when Royalty Parkway was connected to SW 109"', staff
had evaluated a request for a four-way stop sign at Royalty and Naeve Street, and found that the
traffic warrants in the Manual of Uniform Traffic Control Devices were not met. He said that
they agreed to re-evaluate the intersection in a year, which staff did and still did not find that the
warrants were met.
Mr. Duenas noted the discretion which the Manual gave him to install traffic control devices, if
he felt it was warranted. He said that normally he would not come to Council with a four-way
stop but this intersection happened to have a resolution that prohibited a left turn on to Naeve
Street. He asked Council to repeal the left turn prohibition in conjunction with the four-way
stop because they had no other situation where a left turn was prohibited at a four-way stop. He
explained that staff found significant speeding at this intersection, due to the topography, which
he believed warranted a four-way stop.
Mr. Duenas said that, with Council's approval he would return with a resolution at the next
business meeting to eliminate the no-left-turn in conjunction with the implementation of a four-
way stop at the intersection. He mentioned that their survey of the major homeowner
associations in the area found overwhelming support for a four-way stop. He noted that the no-
left-turn was violated regularly, according to residents and the police, and held that leaving in a
provision that was consistently disobeyed created contempt for the law.
Councilor Hunt stated that he had supported a no-left-turn at that intersection when the road was
built because of concerns over the route the junior high kids would take to school. He asked
what the plans were for through routes. Mr. Duenas reviewed the through street connections r
planned for the area. Councilor Hunt reported that the Summerfield Civic Association did not
want the no-left-turn taken out but he advised that he had informed the Association that he
would support removing the no-left-turn at this time. He cited as his reasons for removing the
no-left-turn restriction was because people were ignoring the no-left-turn sign and he believed
the planned street connections, would negate the reason for many of the left hand turns.
CITY COUNCIL MEETING MINUTES -OCTOBER 20, 1998 - PAGE 12
Councilor Scheckla expressed concern at the connection of these roads to Pacific Highway,
creating a cut through from Hall Blvd. and bringing substantially more traffic into the area. Mr.
Duenas pointed out that a round-about through route to Pacific Highway already existed. He
said that right now Royalty Parkway had an average of 2,200 vehicles per day, well within the
minor collector range, while Naeve carried 800 vehicles.
Councilor Moore said that he had a philosophical problem with removing something because it
was not being obeyed.
Councilor Hunt recommended that Council direct Mr. Duenas to return with a resolution to
remove the no-left-turn. Councilor Moore commented that the four-way stop was desperately
needed at that intersection. Mayor Nicoli supported moving forward. Councilor Scheckla stated
that he would remain neutral on the issue.
e The Council considered Agenda Item 8 this time.
7. SOCIAL SERVICE APPLICATION PROCESS DISCUSSION
Mr. Monahan mentioned that during the last budget cycle, there was discussion at the Budget
Committee regarding the City's process for social service funding applications. He said that Liz
Newton was working on the needs assessment requested by the Committee.
Mayor Nicoli commented that he has learned, from a recent situation, that the Council needed to
ask hard questions of social service agencies regarding their funding and management practices
because a non-profit could get into trouble. He reviewed the unacceptable situation of a local
non-profit where the Executive Director dictated to the Board how finances and operations were
handled. He spoke to getting a current financial statement audited by an independent firm to
verify that the organization was spending its money appropriately.
Wayne Lowry, Finance Director, pointed out that the application process already required
audited financial statements from most non-profits. The problem lay in the fact that most
audited financial statements were at leasi six months old, and covered the entire operation, rather
than simply how the City's funding was spent.
Mayor Nicoli said that he was more interested in knowing that a non-profit was audited, and that
the Board members received a current financial statement on a regular basis. He spoke to asking
how Board members were appointed and how often they were replaced.
Councilor Moore questioned spending much time on an issue that involved only half of a
percent of the budget. He said that he had thought that they would be discussing convening the
Budget Committee to discuss options on handling the social service agencies and non-profits.
After that they could discuss re-doing the application.
Mr. Monahan mentioned the Mayor's idea to work cooperatively with Beaverton and Tualatin in
funding these agencies, as all of them funded many of the same agencies. He mentioned that
Beaverton used a Task Force to ask the tounh nnestions, of the social service. ngPnrieq prinr to
CITY COUNCIL MEETING MINUTES -OCTOBER 20, 1998 - PAGE 13
making a recommendation to their Council on allocating their funding.
The Council discussed convening the Budget Committee in December or discussing the issue
more in depth on another agenda. Mr. Monahan suggested scheduling a discussion with the
Budget Committee at a workshop meeting.
Councilor Moore asked if they were going to look at revamping the application. Mr. Monahan
said that the application worked well as it was. Mr. Lowry said that they could probably
condense it, if the Committee told them exactly what information it wanted. Councilor Moore
suggested asking Mr. Lowry to provide Council with a recommendation on how they would
like to see it revised. Mr. Lowry pointed out that he did not evaluate the applications. He
simply made sure that all the required information was there for the Budget Committee
evaluation.
Councilor Rohlf spoke to changing the process rather than the form. The Council agreed to
discuss the issue with the Budget Committee at the November work session. Mr. Lowry
mentioned that no decision was needed on any changes to the process prior to sending out the
applications in mid-December.
Councilor Scheckla asked for an update on the old police building. Mr. Monahan noted that the
IOS lease ran from year to year, and that IOS has been informed that the lease ran out on June
30. He said that Kim Brown of IOS has informed him that she thought they would need the
building for another two years because the construction of the office portion of the Rite Center
did not occur until Phase 4. He commented that Ms. Brown was making the presumption that a
lease renewal would automatically occur when they applied for their funding for next year but
no one has ever guaranteed IOS the continued use of the building once the lease ran out. He
mentioned that he suggested that they look at getting a module for their office space.
Mr. Monahan noted that the City's funding of IOS has increased every year, with the exception
of 1996/97 when they gave them the lease plus $10,000 worth of fee waivers instead of dollars.
Mayor Nicoli asked if Ms. Brown was clear that her lease was up on July 1. Mr. Monahan said
that he would not say that. Mayor Nicoli commented that he would not support IOS in the old
police building any longer. Councilor Scheckla concurred. Mayor Nicoli said that not putting
her on notice now that the City had other uses for the building in the next budget cycle would
give IOS less than 30 days to vacate which would be unfair.
Mr. Monahan suggested waiting until after the election and then writing a letter to IOS
informing them that, as of July 1, the City would either need the property because the bond
measure passed or need the space because the bond measure did not pass. He commented that
: staff has delayed making ADA improvements to the building because they did not know if they
would demolish the building or not. He said that it was not right to allow the agency to continue
in the building without the improvements.
Councilor Rohlf said that he was not averse to putting IOS on notice of the City's plans for the
property and building.
CITY COUNCIL MEETING MINUTES -OCTOBER 20, 1998 - PAGE 14
The Council discussed the goal setting agenda item set for the November work session. Mr.
Monahan asked Council to formulate their goals prior to the discussion. Councilor Rohlf
commented that holding a breakaway goal setting session was a format that has worked well for
the past four years. He spoke to waiting until the new Council was on board and using the goal
setting session to build teamwork.
Mr. Monahan suggested inviting the Councilors-elect to the November 10 study session to
discuss the options available for the goal setting process. The Council agreed with the
suggestion.
8. DISCUSSION ON THE BALLOON FESTIVAL
Mr. Monahan noted the meeting between Mayor Nicoli, Councilor Moore, and Bruce Ellis to
discuss Mr. Ellis' plans for the management of future Balloon Festivals. He said that he talked
with his staff regarding the Mayor's report that this was an opportunity for the City to be more
involved in assisting Mr. Ellis, possibly with more volunteers.
Mayor Nicoli said that an issue discussed during their meeting was the need for a dedicated
phone line for people to call regarding the Balloon Festival where they could leave a message
for Mr. Ellis, instead of calling him at his place of work, or be directed to the appropriate person
to handle their question. Mr. Monahan said that staff could set up something that would work
well.
Councilor Moore spoke to dividing up the management of the Festival into the different areas,
such as the balloon race, the food and craft booths, and the entertainment. He commented that
Mr. Ellis was feeling overwhelmed at trying to manage the Festival and hold down a full time
job at the same time. He suggested finding qualified volunteers to help manage the Festival
while leaving the balloon race element to Mr. Ellis, for which he had a great deal of expertise.
Mayor Nicoli spoke to the other issue of the City continuing to support the parking. He
mentioned the excellent job done by Susan Koepping, the new Volunteer Coordinator, in
handling the volunteers for the Train Day event. He suggested utilizing Ms. Cheapening to
coordinate the volunteers for the Balloon Festival. He said that the Council wanted to support
Mr. Ellis in working the Balloon Festival, as they did not want to lose it as a city event.
Bruce Ellis commented that there was a general lack of knowledge of the fact that no one
owned the Balloon Festival. It was a discarded Rose Festival event that stayed in Tigard due to
the perseverance of some people in the Tigard community. He said that it was an annual
community event, generously supported by the City of Tigard and volunteers, but lacking any
formal organization. He said that they were registered as a non-profit for tax purposes.
Mr. Ellis mentioned that the Festival has grown beyond any expectations in the past four years.
He indicated that the corporate sponsorships of the Festival were strong and solid for the future,
including another possible contract with KGW. He mentioned an interest from the Chamber to
step up their involvement. He said that by working in conjunction with the City and the
Chamber, he thought that the Festival would stay in Tigard for a long time.
CITY COUNCIL MEETING MINUTES -OCTOBER 20, 1998 - PAGE 15
a
Councilor Scheckla asked if they had a radio sponsor. Mr. Ellis said that KISN-FM was their
radio sponsor and interested in another three year contract in which they would take over all
sponsorship sales.
r
Councilor Scheckla asked if increased development in the future would affect balloon landings.
Mr. Ellis said that in the future they would probably have to limit the number of balloons
allowed in but that was a common problem faced by other balloon festivals in metro areas.
Councilor Hunt asked what the status was on the investigation on widening the road. Mr.
Wegner said that staff met with Kampe & Associates last week who would have preliminary
studies on options and alternatives ready for the December 15 Council meeting.
Councilor Scheckla asked what the City could do to help. Mr. Ellis reiterated the idea raised
during his discussion with the Mayor and Councilor Moore about forming a Steering Committee
of key people to oversee the different areas of the Festival utilizing a core group of volunteers.
He commented that a full time Event Coordinator at the City would be a more appropriate
person to handle the event production work than the Volunteer Coordinator.
Councilor Scheckla asked if Mr. Ellis had ideas on how to handle the traffic. Mr. Ellis spoke to
developing a long-range traffic plan in conjunction with the police department. He mentioned
the over 100,000 people attending the Festival for the last two years which impacted traffic five
to ten miles out. He said that he agreed with not parking cars on the Gray property once it was
developed for the park. He suggested a shuttle plan and noted that the pathway lighting
encouraged more people to walk to the Festival last year..
Councilor Hunt left the meeting at 10:00 p.m.
Councilor Scheckla asked if the improvements to Bonita Road next year would impact the
Festival traffic. Mr. Monahan said that he did not know whether or not those improvements
would coincide with the Festival. Councilor Moore commented that he understood staff was
looking to bid the project in March.
Mr. Ellis said that he hoped that the Festival would stay at the size it's been for two years, as
they have learned to manage it, with City staff's assistance. He explained that they tried to do
something new every year in order to keep the Festival interesting. While the balloons were still
the reason they started the festival, the night functions have become its mainstay, drawing the
most people.
Councilor Moore commented that Mr. Ellis had indicated during their meeting that he was more
than willing to relinquish much of the responsibility for the other activities and to concentrate on
the balloon portion of the Festival. He mentioned the need for someone to take the lead role in
coordinating the operation of the various aspects of the Festival which were individually
managed by the volunteer leaders.
CITY COUNCIL MEETING MINUTES -OCTOBER 20, 1998 - PAGE 16
Boom= 11101111
Mr. Monahan said that staff agreed that the City, Chief Goodpaster in particular, should work on
developing a long-range traffic plan. He agreed with the need for someone to coordinate overall
the City and volunteer work on the Festival. He pointed out that they only had eight months left
before the next Festival.
Councilor Moore said that personally, he would support the City taking the lead on the Balloon
Festival as a demonstration of its importance to the Council. Mr. Monahan spoke to defining
exactly what the City's role was, because there were different responsibilities involved for the
City if an event was a City event or a non-profit event with the City as a major sponsor. Mayor
Nicoli said that they were looking at the City taking an increased but still limited role, especially
by finding volunteers to help Mr. Ellis with the Festival management. Councilor Moore
commented that many of these functions were 'turnkey" functions now, with the groundwork
already laid.
Mr. Monahan said that staff thought that they could take on more responsibility but they wanted
it defined and they wanted clear communication between the City and the Festival management.
The Council discussed with Mr. Ellis what kind of structure would be needed to implement a
division of responsibilities. They agreed to direct Mr; Monahan and other appropriate staff
members to meet with Mr. Ellis to discuss a structure for a volunteer Steering Committee to
help with the management of the Festival. The Council designated Councilor Moore as the
Council liaison.
Mr. Ellis thanked the Council for their support of the Balloon Festival.
e The Council considered Agenda Item No. 10 at this time.
9. COUNCIL LIAISON REPORTS
10. NON-AGENDA ITEMS
o Political signs
Mr. Monahan reviewed staff's process for handling political or other signs located within the
public right-of-way. He reported that Washington County has advertised a new process where
County staff removed any illegal signs and disposed of them promptly, not allowing citizens to
pick them up at a holding area. He mentioned the County's new sign policy of charging up to a
$50 fine to pick up an illegal sign removed from the right-of-way and stored for 30 days at
Jackson Quarry. He commented that the County was not yet using the advertised policy.
Mr. Monahan presented a resolution and order under consideration by the County Board that
listed the same reasons that the City had for addressing the sign proliferation problem: aesthetic
clutter, safety promotion, protection of property owners from clutter, an increasing number of
complaints, and the burden on staff in collecting the signs and holding them.
Mr. Monahan suggested modifying the City sign code to include a penalty provision for placing
signs in the right-of vay He said that v'urient1. thv City cited in A; vluuals 1Vr a c:V:1 :n41-Cl\ L1Vlj
CITY COUNCIL MEETING MINUTES -OCTOBER 20, 1998 - PAGE 17
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and took them to court, a process that the staff felt was unproductive. He noted the County's
zero tolerance policy.
Councilor Scheckla expressed concern at the use of Public Works staff to take down signs when
their time could be better used elsewhere. Mr. Monahan mentioned the tremendous job Mr.
Wegner's staff did in reducing sign clutter, even during the political season. He noted the work
of Matt Scheidegger, the Code Enforcement Officer, in working on this problem also.
Councilor Rohlf commented that he thought that they were making a lot of fuss over a problem
that came around for only a few weeks and then went away. He spoke to developing a citation
for those who left their political signs up after the election was over. Mr. Monahan said that
they did have a provision in the Code to address that situation which worked pretty well.
Councilor Rohlf spoke to continuing to educate the public that they had the right to pull down
signs in the right-of-way, and noticing the candidates that if they did not pick up their signs after
a reasonable time, the City would fine them.
Councilor Scheckla asked how citizens would know what was or was not right-of-way. Mayor
Nicoli agreed that that was the problem, accounting an anecdote from his campaign in which a
supporter placed signs on the median on Pacific Highway because he thought that it was not
public right-of-way since it was not the roadway. He said that he had no problem with the
current staff process to handle the issue, and that he was ' uncomfortable with the County's
process. He suggested waiting to see what happened with the County's process before they
made any changes.
Mr. Monahan reviewed how the Public Works staff dealt with removing political signs from the
right-of-way while at the same time educating the property owners about the issue. He stated
that they could not prohibit political signs because they could not regulate content. He
suggested that staff continue with its current process for handling political signs while waiting to
see what happened at the County.
a The Council considered Agenda Item 7 at this time.
11. ADJOURNMENT: 10:59 p.m.
Attest: Catherine Wheatley, City Recorder
L wor, City of Tig I
Date:
I:\ADM\CA HY\ M\981020J)
CITY COUNCIL MEETING MINUTES -OCTOBER 20, 1998 - PAGE 18
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MEMORANDUM Agenda Item No.
CITY OF TIGARD, OREGON
Meeting of la 1g lqq
TO: Honorable Mayor and City Council
FROM: Bill Monahan
DATE: December 1, 1998
SUBJECT: COUNCIL CALENDAR, December 1998 - February 1999
Regularly scheduled Council meetings are marked with an asterisk If generally OK, we can
proceed and make specific adjustments in the Monthly Council Calendars.
December
2-5 Weds- NLC Conference - Kansas City
Sat
4 Fri Holiday Tree Lighting
* 8 Tues Council Meeting (6:30 p.m.)
0
Study Session - Business Meeting
14 Mon Council Goal Setting (Noon) - Embassy Suites
* 15 Tues Council Workshop Meeting - (6:30 p.m.)
* 22 Tues Council Meeting - (6:30 p.m.)
Study Session - Business Meeting
25 Fri Christmas Holiday - City Offices Closed
January
1 Fri New Years Holiday - City Office Closed
* 12 Tues Council Meeting - (6:30 p.m.)
Study Session - Business Meeting
18 Mon Martin Luther King, Jr. Day Holiday - City Offices Closed
* 19 Tues Council Workshop Meeting - (6:30 p.m.)
* 26 Tues Council Meeting - (6:30 p.m.)
Study Session - Business Meeting
February
* 9 Tues Council Meeting (6:30 p.m.)
Study Session - Business Meeting
15 Mon Presidents' Day - City Offices Closed
*16 Tues Council Workshop Meeting - (6:30 p.m.)
* 23 Tues Council Meeting - (6:30 p.m.)
Study Session - Business Meeting ,
i Aadm\cathy\coundAcccat.doc
OAO
WASHINGTON COUNTY
OREGON
Agenda Item No. C.
Ilgce
November 24, 1998 Meeting of-1-z
Tigard City
13125 SW Hall Blvd N O V 3 0 1998
Tigard Oregon 97223 bLL"J'~~,L-:Ju
Enclosed you will find a copy of the Abstract of Votes for City of Tigard relating to the Poll
election held on November 3, 1998. In accordance with ORS 255.295, please canvass the
votes and notify the Washington County Elections Division within thirty (30) days of receipt by
signing and returning the bottom portion of this letter to:
Washington County Elections Division
150 N 1st Avenue, MS 3
Hillsboro OR 97124
Thank you very much.
Sincerely,
Ginny Kingsley
Elections Manager
GK/jd
M
I have canvassed the votes for City of Tigard, relating to the Poll election on
November 3, 1998. By signing this canvass letter, I concur with the final results.
AUTHORIZING SIGNATURE DATE
a
Department of Assessment & Taxation, Elections Division
150 North First Avenue, MS3 Hillsboro OR 97124 Phone: 503/648-8670 Fax: 503/693-4854
Date 11120/98
Time 09:20:16
GENERAL ELECTION
Page 4 TUESDAY, NOVEMBER 3, 1998
DABC01 SUMMARY REPORT
11)
(#/PCT
1U
5) SHERWOOD CITY COUNCIL ~#/RPT 4) 4) POSIT TUALATIN ION 1 CITY COUNCIL
1) PORTLAND CITY COMMISS /RPT 5) VOTE FOR 2
e for 1) (X/RP 100.0) (No. to vote for 2) (X/RP 100.0) (NBORYSKA to for 1) (X1RP 10 65 1
LAKE OSWEGO CITY COUNCIL#lRPT 1) POSITION 2 1389 34.8
VOTE FOR 3 1169 27.4 BOB 2597
(No. to vote for 3) (X/RP 100.0) (No. to vote
166 100.0 JIM PATTERSON 233 5.4 HELEN E CAIN
} 11.1 ERIK STEN THOMAS A CLAUS 619 14.5 1410 26.0
CRAIG CROSSER 1 11,1 192 53.6 BETTIS SHEPHERD 384 q p Blank voted (ballots) 11 0 2
MERRY COLVIN 2 22,2 Blank voted (ballots) 0 0,0 TOM AUFENTHIE 1184 9 0 Over voted (ballots)
(CATHERINE K SOTKA 3 33.3 Over voted (ballots) SCOTT FRANKLIN 756 16.7
BILL SCHOEN 0 0.0 DAVID HEIRONIMUS
PAUL AHRENS-GRAY 1 11.5 815 23.7 TUALATIN CITY COUNCIL (~/RPT 11)
} 11 RPT 5) Blank voted (ballots) 11 p.3 POSITION 3
JACK MHOFFM ;1 PORTLAND CITY COMMISS
JACK D OFFMAN POSITION 3 Over voted (ballots) (No, to vote for 1) CX/RP 100.0)
2 40.0 (No. to vote for 1) (X/RP 100.0) 2723 0603
Stank voted (ballots) 0 0.0 87 33.8 (#/PCT 23) CHRIS BERGSTROM 1055 25,6
Over voted (ballots) TANYA COLLIER 570 66.1 TIGARD MAYOR
(#/PCT (#/RPT 23) DAVID AGENT 331 8.0
DAN SALTZMAN XJRP 100.0) RAN D ROLLINS
1)
0.0
(X/RP 100-0) Over voted (ballots) 101 0 280.2 .0 (No. to vote for 1) (3589 35.1 Blanc voted (ballots) 1294 3 24.0
NORTH
(No. to PLAINS vote M YOR for 1> (#/RPT 1) Blank voted (ballots)
GORDON S MARTIN (ballots)
JAMES NLCOLI 6612 64.8 Over voted
)
HENRY J DRE1tEL 278 100,0 RIVERGROVE CITY COUNCIL (#/PCT 11) ) Blank voted (ballots) 2858 58 21 0 . , 7 4 TUALATIN CITY COUNCIL (#/PCT 1111)
214 43.4 2(4 YR TERMS) & 1(2 YR) (#lRPT TUALATIN 5 100.0)
Stank voted (ballots) 0 0.0 (No. to vote for 3) (X/RP 100.0) Over voted (ballots) ITT to vote for 1) (%/RP
Over voted (ballots) 11 50.0 (#/PCT 23) 2938 100.0
LARRY BARRETT 11 50.0 TIGARD CITY COUNCIL (#/RAT 23) TONY WELLER
(#/PCT 1) ARNE µYBERG VOTE FOR 2 2469 45.6
NP CITY COUNCIL (#/RPT 1) 2 13.3 (No. to vote for 2) (%/RP 100'0) Blank voted (ballots) 0 0.6
VOTE FOR 3 0 0.0 5676 44.1 Over voted (ballots)
(No. to vote for 3) (%/RP 100.0) over voted (ballots) JOYCE PATTON 2683 20,8
CNERI L RNS SON 205 30,2 (#/PCT 4) KEN SCNECKLA WILSONVILLE CITY COUNCIL #/PCT 1)
ANN DAVID STEA HATCHER 245 36.1 MIKE BENNER 4489 34.9 1)
227 33.5 SHERWOOD MAYOR (#/RPT 4) 3799 28.9 VOTE FOR 3 1p0.0)
(%/RP 100.0) Blank voted (ballots)
Blank voted (ballots) 15 0.1 (No. to vote for 3) (%/RP
179 36.3 (No. to vote for 1)
BRUCE BARTON p 0,0
Blank voted (ballots) 0 0,0 180 6.6 p 0.0
Over voted (ballots) CLYDE LIST 128 4.5 (#/PCT 11) CLAY LUPER 0 0.0
WAYNE OWE NEWELL 756 25.4 TUALATIN MAYOR (#/RPT 11) ALAN J KIRK 0 0,0
DENNIS
PORTLAND CITY AUDITOR (#/PCT 5) tIALTHHITaC+H000K 1781 63.3 (No. to vote for 1) (X/RP 100.0) BENNY NOL
.0
(No. to vote for 1) (%/RP 100.0) Blank voted (ballots) 592 23 17 0 . 2 .6 LOU OGDEN 3364 100.0 BlOverank voted voted (ballots) p (ballots) 0 0 0.0
154 100.0 Over voted (ballots) Stank voted (ballots) 2043 37.7
GARY BLACKitER
204 56.9 Over voted (ballots) 0 0.
Blank voted (ballots)
r
Over voted (ballots) 0 0.0 e°r `Ly
J `
S J!
S _
t.
Page 7 GENERAL ELECTION Date 11/20/98
DAEICO1 TUESDAY, NOVEMBER 3, 1998 Time 09:20:16
S U M M A R Y R E P O R T
CITY OF LAKE OSWEGO 3-30 (#/PCT 1) CITY OF PORTLAND 26-72 (#/PCT 5) CITY OF SHERWOOD 34-01 (#/PCT 4) METRO 26-69 (#/PCT 244)
CHARTER (#/RPT 1) FIRE SERVICES GOB (#/RPT 5) ANNEXATION (#/RPT 4) GOB (#/RPT 244)
(No. to vote for 1) (X/RP 100.0) (No. to vote for 1) (X/RP 100.0) (No. to vote for 1) (%/RP 100.0) (No. to vote for 1) (X/RP 100.0)
YES 1 20.0 YES 206 66.2 YES 2044 66.1 YES 37839 34.4
NO 4 80.0 NO 105 33.7 NO 1047 33.8 No 72123 65.5
Blank voted (ballots) 0 0.0 Blank voted (ballots) 47 13.1 Blank voted (ballots) 331 9.6 Blank voted (ballots) 11146 9.1
Over voted (ballots) 0 0.0 Over voted (ballots) 0 0.0 Over voted (ballots) 4 0.1 Over voted (ballots) 120 0.0
CITY OF LAKE OSWEGO 3-31 (#/PCT 1) CITY OF TIGARD 34-87 (#/PCT 23) CITY OF SHERWOOD 34-02 (#/PCT 4) TRI-MET 26-74 (#/PCT 245)
CHARTER (#/RPT 1) GOB (#/RPT 23) ANNEXATION (#/RPT 4) LIGHT RAIL FUNDING (#/RPT 245)
(No. to vote for 1) (X/RP 100.0) (No. to vote for 1) (X/RP 100.0) (No. to vote for 1) (X/RP 100.0) (No. to vote for 1) (X/RP 100.0)
YES 3 60.0 YES 5365 44.7 YES 2070 67.7 YES 49976 43.9
NO 2 40.0 No 6637 55.2 No 986 32.2 NO 63846 56.0
Blank voted (ballots) 0 0.0 Blank voted (ballots) 1099 8.3 Blank voted (ballots) 366 10.6 Blank voted (ballots) 8848 7.2
Over voted (ballots) 0 0.0 Over voted (ballots) 16 0.1 Over voted (ballots) 4 0.1 Over voted (ballots) 118 0.0
NORTH PLAINS CITY 34-81 (#/PCT 1) CITY OF TIGARD 34-88 (#/PCT 23) CITY OF SHERWOOD 34-03 (#/PCT 4) HILLSBORO SCHOOL 34-77 (#/PCT 68)
LOT (#/RPT 1) CHARTER (#/RPT 23) ANNEXATION (#/RPT 4) GOB (#/RPT 68)
(No, to vote for 1) (X/RP 100.0) (No. to vote for 1) (%/RP 100.0) (No. to vote for 1) (%/RP 100.0) (No. to vote for 1) (X/RP 100.0)
YES 211 46.2 YES 9010 81.2 YES 1843 60.4 YES 15261 57.7
N(► 245 53.7 NO 2086 18.7 NO 1206 39.5 NO 11156 42.2
Flank voted (ballots) 36 7.3 Blank voted (ballots) 2007 15.3 Blank voted (ballots) 373 10.8 Blank voted (ballots) 2063 7.2
Over voted (ballots) 0 0.0 Over voted (ballots) 14 0.1 Over voted (ballots) 4 0.1 Over voted (ballots) 34 0.1
CITY OF PORTLAND 26-70 (#/PCT 5) CITY OF TUALATIN 34-91 (#/PCT 11) PCC 26-71 (#/PCT 261) SHERWOOD SCHOOL 34-98 (#/PCT 14)
PARKS GOB (#/RPT 5) GOB (#/RPT 11) GOB (#/RPT 261) GOB (#/RPT 14)
(No. to vote for 1) (X/RP 100.0) (No. to vote for 1) (%/RP 100.0) (No. to vote for 1) (X/RP 100.0) '(No. to vote for 1) (X/RP 100.0)
YES 184 56.7 YES 3576 69.8 YES 53419 45.1 YES 2704 58.3
NO 140 43.2 NO 1540 30.1 NO 64927 54.8 NO 1934 41.6
Blank voted (ballots) 34 9.4 Blank voted (ballots) 285 5.2 Blank voted (ballots) 15180 11.3 Blank voted (ballots) 340 6.8
Over voted (ballots) 0 0.0 Over voted (ballots) 6 0.1 Over voted (ballots) 128 0.0 Over voted (ballots) 1 0.0
~v. 4
OFFICIAL STATEMENT OF THE GENERAL ELECTION ON NOVEMBER ,
TIGARD MAYOR
Page NuTber 132.001.001 R T T T G T J
E U U 1 0 I A
G R R G R G M
1 N N A D A E
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16 MAISON ARMORY 103; 66t4 64.3% 18 291
30 TIGARD WATER DIVISI 108 53 49.3 15 26
31 TIGARD WATER DIVISI 146 7561 51.4% 21 38
32 C F TIGARD ELEM SCH 175 10471 59. 31 52
33 M WOODWARD ELEM SCH 77 46EI 60. 13 24
34 J TEMPLETON SCH 130 7891 60.5% 2051 43
35 VINEYARD CHRISTIAN 39 51.4 13 18
40 TWALITY MID SCH 154 801 51. 24 41
41 SUMMERFLD CLUB HOUSE 121 95 78.6 22 511
46 OUR REDEEMER LUTH C 85 53 62.3 13 2551
180 SUMMERFLD CLUB 89 660 74.3 21 33
183 OUR REDEEMER LUTH C 104 50551 48.3 14 24
192 METZGER SCHOOL 3629 46.8 11 16
194 VINEYARD CHRISTIAN 79 371 46.6 9 1
195 FRIENDS CHURCH 78 49 63.1% 14 26
15 CHRIST KING LUTH 121 7621 62.6% 17 40
17 VBM 31 131 41.
21 TRINITY EVAN CHURCH 75 4451 58.6% 11 23
24 FOWLER MID SCH 751 39 52.5% 8 20
25 CHUR OF CHRIST 134 7 57.1 1961 391
26 M WOODWARD ELEM SCH 96 49 51.114 12 25
50 FRIENDS CHURCH 72 43 60.3 13 20
51 M WOODWARD ELEM SCH 73 451 61.514 101 25
T 0 T A L S**** 2262 1311 57.92 358 661
• OFFICIAL STATEMENT OF THE GENERAL ELECTION ON NOVEMBER ,
• TIGARD CITY COUNCIL
Page Number 133.001.001 E U U 10 I M l E
G R R G Y G K G N
I N N A C A E A
S 0 0 R R R S
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16 MAISON ARMORY 103 66/4 64.3 260 1 20
30 TIGARD WATER DIVISI 10891 5371 49.3 21 12 1991 1
31 TIGARD WATER DIVISI 14691 7561 51.4 3319 16, 26
32 C F TIGARD ELEM SCH 17521 104741 59. 431 24 3971
33 M WOODWARD ELEM SCH 77 46EI 60. 20 9 1971
34 J TEMPLETON SCH 13014 7891 60.5 34 161 2 •
35 VINEYARD CHRISTIAN 3981 51.4 1 91 15
40 TWALITY MID SCH 15471 801 51. 34 15 3101
41 SUMMERFLD CLUB HOUSE 121 9561 78.6 39 1931 369( 1
46 OUR REDEEMER LUTH C 85 53 62.3% 20 13 1371
180 SUMMERFLD CLUB 89 74.374 291 13 291
183 OUR REDEEMER LUTH C 104 5051 48.314 24 11 1314
192 METZGER SCHOOL 775 33631 46.8 14 531 121
194 VINEYARD CHRISTIAN 79 371 46.6 16 1391
195 FRIENDS CHURCH 78 4981 63.1 25 9 1614
15 CHRIST KING LUTH 121 7621 62.6 31 19 21
17 VBM 31 131 41.
21 TRINITY EVAN CHURCH 75 4451 58.6 20 81 15
24 FOWLER MID SCH 751 39 52.5 16 7
25 CHUR OF CHRIST 134 760 57.1 32 14 2414
26 M WOODWARD ELEM SCH 96 49 51.1 245 9 12
50 FRIENDS CHURCH 72 43 60.3 191 7 13
51 M WOODWARD ELEM SCH 73 451 61.5 19 10 15
T 0 T A L S**** 2262 1311 57. 567 2683 448
I
• OFFICIAL S ATEME T 0 THE GENERAL ELECTION 0 NOVEMBER
CITY OF TIGARD 34-87
age NuTber 232.001.001 E U U I E 1 0
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30 TIGARD WATER DIVISI 108 5371 49.3% 20 29
31 TIGARD WATER DIVISI 146 75 51.4 31 37
32 C F TIGARD ELEM SCH 175 10471 59. 41 56
33 M WOODWARD ELEM SCH 77C 46EI 60. 16 261
34 J TEMPLETON SCH 130 78 60.5 31 4091
35 VINEYARD CHRISTIAN -rr 39 51.4% 151 2141
40 TWALITY MID SCH 154 801 51. 3601 38
41 SUKMERFLD CLUB HOUSE 121 9561 78.6% 42 39
46 OUR REDEEMER LUTH C 85 53 62.314 2114 2
80 SUMMERFLD CLUB 891 6681 74.374 271 33
183 OUR REDEEMER LUTH C 104 50 48.3 22 23
192 METZGER SCHOOL 3631 46.8 15 181
194 VINEYARD CHRISTIAN 79 371 46.6 15 18
195 FRIENDS CHURCH 78 49201 63.1 22 23
15 CHRIST KING LUTH 121 76241 62.6 27 42
17 VBM • 31 1 41. 6 5
21 TRINITY EVAN CHURCH 75 44 58.6 1714 23
24 FOWLER MID SCH 751 34 52.5 161 2014
25 CHUR OF CHRIST 134 76BOll 57.1 3561 32
26 M WOODWARD ELEM SCH 96 49 51.1 23 221
50 FRIENDS CHURCH 72 43 60.3 19 211
51 M WOODWARD ELEM SCH 73 451 61.5 16 25
T 0 T A L S**** 2262 1311 57.92 536 663
log
*WWW -OFFICIAL S ATE E T OF THE GENERAL ELECTION ON NOVEMBER ,
CITY OF TIGARD 34-88
Page Number 233.001.001 E U U I E I 0
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30 TIGARD WATER DIVISI 108 53 49.3 34 11
31 TIGARD WATER DIVISI 146 75 51.414 4 13
32 C F TIGARD ELEM SCH 175 104 59. 73 1
33 M WOODWARD ELEM SCH 77 4 60. 31 9
34 J TEMPLETON SCH 130 78 60.5 54 12
35 VINEYARD CHRISTIAN 39 51.4% 23 871
40 TWALITY MID SCH 154 801 51. 551 14
41 SUMMERFLD CLUB HOUS 12161 9561 78.6% 6661 891
b OUR REDEEMER L'JTH C 85 53 62.3 39 561
180 SUMMERFLD CLUB 89EI 6681 74.3 46q 991
183 OUR REDEEMER LUTH C 10441 50 48.3 34 761
92 METZGER SCHOOL 3631 46.8% 2371 671
194 VINEYARD CHRISTIAN 7951 371 46.6 25 651
195 FRIENDS CHURCH 7891 49 63.1% 36 591
15 CHRIST KING LUTH 121 76 62.6% 5231 11
17 VBM 31 131 41.91A El 31
21 TRINITY EVAN CHURCH 7591 44 58.6 301 831
24 FOWLER MID SCH 751 39 52.5% 26 5
25 CHUR OF CHRIST 134 7 57.1 55 8
26 M WOODWARD ELEM SCH 9651 49 51.1% 35 61
50 FRIENDS CHURCH 7261 43 60.3% 291 71
51 M WOODWARD ELEM SCH 7331 451 61.5 30 8
T 0 T A L S**** 2262 1311 57. 901 2086
J 1
AGENDA ITEM # y 3
FOR AGENDA OF Decemeber 8, 1998
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE 1998-99 Solid Waste Reduction Work Plan (Year 9) - IGA with Washington
County
PREPARED BY: Loreen Mill DEPT HEAD OK' CITY MGR OK
ISSUE BEFORE THE COUNCIL
Should the City participate with Washington County by signing an IGA to meet Metro waste reduction work
plan requirements for Year 98-99?
STAFF RECOMMENDATION
Approve IGA with Washington County to work together to meet Metro Year 9 Solid Waste Reduction Work
Plan requirements.
INFORMATION SUMMARY
Metro has established a Regional Solid Waste Management Plan (RSWMP) which includes a requirement that
the cities and county in Washington County prepare annual solid waste reduction work plans. The cities and
County in Washington County determined in 1990 that it would be most cost effective to participate together
and adopt an annual work program as the Washington County Wasteshed. Tigard has been a member of the
Wasteshed since that time. On 7/1/97, City of Beaverton withdrew from the Wasteshed, however, all other
cities within the County continue to work together.
Year 9 Work Plan has been negotiated between the members of the Wasteshed and has finally been accepted by
Metro. Loreen Mills is Tigard's representative in this process. This year the major emphasis in the plan is
increasing commercial recycling participation including drop box customers, commingled collection of
residential recyclables, and more work on collecting organics (pre and post consumer food waste) as a
recyclable material. Recycling market development is important to the Cooperative. For that reason, they will
disseminate information about new markets and refer contractors to new industries as they develop.
In the attached you will find the:
Resolution which records Council's action to approve the IGA & participate in the Year 9
Work Program;
IGA with Washington County which each city (other than Beaverton) will be adopting;
IGA Attachment A which contains priorities for the Coop and funding for the Wasteshed; &
IGA Attachment B which is the Year 9 Plan and designates what the cities must accomplish in
order to stay in compliance with Metro's RSWMP.
,e r
OTHER ALTERNATIVES CONSIDERED
Withdraw from the County-wide program and adopt a plan for the City of Tigard pursuant to the requirements
in ORS Chapters 268 and 459. This plan would also have to be in compliance with Metro's RSWMP.
FISCAL NOTES
Tigard's portion of the funding for the 98-99 work plan is provided by a Metro grant for $16,578. This is paid
to Washington County to administer the program.
Wdoes/solidwaste/swyear9.sum
WASHINGTON COUNTY WASTESHED
ANNUAL WASTE REDUCTION PROGRAM
INTERGOVERNMENTAL AGREEMENT
I. Parties
Parties to this Agreement are Washington County (hereinafter "County") and
the individual signatory city. Plan participants expected to sign agreements
are the County and the Cities of Banks, Cornelius, Durham, Forest Grove,
Hillsboro, King City, North Plains, Sherwood, Tigard, Tualatin and Wilsonville
(hereinafter "Cities"). Any reference hereinafter to "Local Government' shall
include both County and Cities.
I. Statutory Authori
ty
This Agreement is entered into pursuant to ORS Chapter 190 and ORS
459.065(1)(b).
III. Purpose
Pursuant to ORS Chapter 268, ORS Chapter 459, and related administrative
rules; Metro has established a Regional Solid Waste Management Plan
(RSWMP), including a waste reduction chapter. The RSWMP provides that
Metro shall establish a multi-year work plan for solid waste reduction and
identifies specific programs for Local Governments to implement the Metro
plan. Metro has established guidelines for Local Government's participation
in the form of an Annual Waste Reduction Program for Local Governments
for Year Nine (July 1, 1998 to June 30, 1999) of Metro's work plan. The
Metro plan requires Local Governments to adopt a work program annually.
The Annual Waste Reduction Program establishes minimum requirements
for Local Government's work programs for years one through ten, and
provides that Local Governments may work cooperatively with neighboring
Local Governments if intergovemmental agreements documenting
cooperative arrangements are submitted with the Local Government
program. The purpose of this Agreement is to document the cooperative
arrangements among the Local Govemments, to establish the duties of the
County as administrator of the Local Govemment Annual Waste Reduction
work plan for the fiscal year 1998-1999 (Attachment "B"), and to provide a
1
OEM
OEM
structure for continuing working relationships among the Local Governments
during the upcoming years of Metro's work plan.
IV. Term of Agreement
Participation shall be accomplished by adoption of the plan.and by entering
intq- this Agreement. The term of this Agreement shall commence upon
execution and shall continue in effect until June 30, 1999, unless terminated
by either party upon thirty (30) days notice in writing.
V. Administrative Structure
A. The Washington County Wasteshed Technical Committee shall
consist of a staff member from each Local Government appointed by
each of the Local Government administrators or governing bodies.
County staff shall act as administrative coordinator of the Technical
Committee.
B. The Technical Committee shall develop and propose an annual work
plan including projected annual expenses and revenues for future
years as necessary. The annual work plan will be developed in a
timely manner to meet all deadlines set by Department of
Environmental Quality, Metro and participating Local Governments.
Annual work plans will be presented for approval by the governing
body of each Local Government on one-year intervals only. The
annual work plans shall provide Local Governments with minimum
waste reduction standards consistent with the Metro plan; individual
Local Governments may impose higher standards for waste reduction.
VI. Duties of Parties
A. County Duties as Program Administrator
The County shall perform work requiring technical expertise, including
plan development,. data collection and compilation, . report writing,
program coordination, technical advice to participating governments,
and general information to the public. The County shall recommend
policies and develop model ordinances as necessary, and generally
promote the Local Government waste reduction programs. The
County shall also perform field work including performing waste
evaluations, commercial recycling, single-family recycling, multi-family
recycling, school and community education, and special event
2
LWAM
promotion. The County shall also perform work requiring ordination
with Metro, DEQ, and other agencies, and represent the Local
Governments before such agencies. In addition, the County shall
perform the specific duties outlined in Attachment "A" (page 2).
B. County Duties as Grant Applicant
The County may act as agent for all participating jurisdictions in
applying for waste reduction and recycling grant funds as determined
appropriate by the Technical Committee. Disbursement of funds will
be to local participating jurisdictions or franchised haulers based on a
formula to be determined by the Technical Committee or set by grant
requirements. This does not preclude any Local Government from
applying- individually for any waste reduction and recycling grant.
C. Duties of Each Local Government
Each Local Government shall undertake annual program tasks that
are internal in nature, such as waste reduction and recycling activities
and procurement of recycled products. Each Local Government shall
also be responsible for enforcement of solid waste reduction plan
standards with respect to the solid waste collection ordinances and
franchisees within each Local Government jurisdiction; enforcement
may include complaint investigation, service standard review,
reporting and revisions to Local Government codes based upon the
model code developed by the County. In addition, each Local
Government shall be responsible for establishing rates for collection
franchisees within each Local Government's jurisdiction consistent
with the waste reduction program. Each Local Government
designates the County to act as its agent in receiving the Metro
Annual Waste Reduction Grant funds and other appropriate recycling
grant funds. In addition, each Local Government shall perform the
specific duties outlined in Attachment "A" (page 2) and as noted in the
Year 8 Annual Waste Reduction Work Plan (Attachment "B°).
D. Indemnification.
1. Subject to the limitations of liability for public bodies set forth in
the Oregon Tort Claims Act, ORS 30.260 to 30.300, and the
Oregon Constitution, the County shall hold harmless, defend, and
indemnify City, its directors, officers; agents, and employees,
against all claims, demands, actions and suits (including all
3
milli
attorney fees and costs) arising from the County's performance of
this Agreement where the loss or claim is attributable to the
negligent acts or omissions of the County.
2. Subject to the limitations of liability for public bodies set forth in
the Oregon Tort Claims Act, ORS 30.260 to 30.300, and the
Oregon Constitution, City shall hold harmless, defend and
indemnify the County, its Commissioners, employees, and agents
against all claims, demands, actions, and suits (including all
attorney fees and costs) arising from City's performance of this
Agreement where the loss or claim is attributable to the negligent
acts or omissions of Agency.
VII. Funding
Each City shall pay to Washington County as program administrator the
amount identified as the City's share for administrative costs as allocated
under the annual plan recommended by the Technical Committee and
approved by the participating Local Governments. For the 1998-1999 year,
each Local Government's share.shall consist of all revenue from the Metro
"Annual Waste Reduction Program" grant for the current program year, in
accordance with Attachment "A" (page 3). Washington County shall act as
administrator for revenues collected uy cooperative efforts of the Local
Governments. Each Local Government shall have the right to audit for up to
three years County records relating to Metro grant funds received through
this Agreement. In the event the County does not receive adequate funding
from Metro, all obligations under this agreement shall terminate.
4
SOME
CITY OF
By
Title
Date
WASHINGTON
COUNTY By
Title
Date
IGAyr9.doc
5
ATTACHMENT A
Washington County Cooperative Recycling Program
Year Nine, Annual Waste Reduction Plan
Fiscal Year 1998-1999
Mission:
The Washington County Cooperative Recycling Program is an intergovernmental
organization formed by the Cities of Banks, Cornelius, Durham, Forest Grove,
Hillsboro, King City, North Plains, Sherwood, Tigard, Tualatin, Wilsonville, and
unincorporated Washington County.
The Cooperative Recycling Program is committed to providing solid waste
management, including waste reduction program planning, public education,
developing recycling and collection services which are provided in an efficient,
affordable and environmentally sound manner in order to achieve state mandated and
regional waste recovery goals. The Cooperative Recycling Program's goal is to reduce
duplicate efforts on the part of participating Local Governments in achieving recovery
goals and providing service. Priorities for the Cooperative Recycling Program are:
- Complying with state law and achieving regional goals.
- Providing education and information on'solid waste, waste reduction,
recycling, and reuse.
- Providing program coordination with other jurisdictions and agencies.
- Ensuring efficient, affordable, and consistent services for the public.
History:
The Cities and unincorporated County first met in 1989 to develop a joint approach to
yard debris recycling. In 1990 the Cities and County again met and formed a coalition
of governments interested in developing a coordinated approach to providing services
and programs, thereby conserving both fiscal and environmental resources. This
coalition was named the Washington County Cooperative Recycling Program
(WCCRP). A Technical Committee, composed of representatives from each of the
coalition's members was formed to guide the activities of the coalition. For the fiscal
year 1998-1999, the WCCRP Technical Committee has developed the Year 9 Waste
Reduction Program work plan to submit to Metro.
Stakeholders:
The WCCRP Local Governments work to provide the 330,081 residents and
approximately 6,200 businesses, alternatives to disposal, such as waste reduction,
reuse options, and recycling opportunities. Voter approval of state-wide ballot
Washington County Cooperative Recycling Program
IGA: Year 9 Annual Waste Reduction Plan
FT 1998-1999
Attachment A
101
Mail:
L
measures which limits tax dollars for a variety of programs, reflects the desire of the
public to receive cost effective services. Solid waste collection and recycling services
are provided by 22 franchised haulers and a number of recycling firms and processors.
Program Structure:
The Cooperative Recycling Program is guided by the Technical Committee, whose
members are representatives,-from each City and the unincorporated County.
Sub-committees are formed in specific program planning areas; for example,
commercial recycling and waste reduction program planning, on. an as-needed basis.
Washington County staff administer the program on a day-to-day basis and monitor
overall compliance with state law and regional goals. Each Local Government is
responsible for rate-setting and enforcement within their legal boundaries. The full
scope of responsibility is outlined in Figure 1.
Figure 1. Local Government Scope of Responsibility
COUNTY AS PROGRAM ADMINISTRATOR CITIES & UNINCORPORATED COUNTY ROLES
IN PROGRAM
Plan Development Rate Setting Authority for Franchised Haulers
Data Collection & Compilation
Reporting Requirements Internal Recycling Programs:
Program Coordination In-House Recycling Programs
Technical Assistance to Local Governments Procurement Policies
General Public Information Multi-Family Recycling Service Resolution or
General Promotion Ordnance
Public Education Organic & Yard Debris Facilities Zoning Code Review
Program Implementation: Waste Reduction Program Enforcement:
Residential Curbside Recycling Program Program Implementation Assurance
Coordinate and Conduct Evaluations Complaint Investigation
Community Education Code Revision
Multi-Family Recycling Program Service Standard Adoption
Organic Program Development Report Requirements
School Education
Commercial Recycling Program Contribute Revenue to program for Administrative
costs:
Coordination with Regional, State, and Local Authorize County to Apply for Waste Reduction
Governments and Agencies Implementation Grants as Applicable
Contribute Revenue to Program and Administrative Designate County as Annual Waste Reduction
Costs as Lead Jurisdiction. Implementation Grant Administrator
Since Local Governments retain authority over the rate-setting process, it is each Local
Government's responsibility to assess the fiscal impacts of the new waste reduction
programs included in the Year 9 Plan and the continuation of existing programs for their
franchised haulers.
Funding:
Disposal fees and franchise fees fund the area's waste reduction programs. Metro
collects a portion of the disposal fees paid by area residents and re-distributes a small
percentage of the money, in Annual Waste Reduction Program Grants, to Loca.'
Washington County Cooperative Recycling Program
IGA: Year 9 Annual Waste Reduction Plan
FT 1998-1999
Attachment A
llj~
Governments in order to conduct waste reduction activities. These Waste Reduction
Program Grants are awarded on a per capita basis to each city and county (see Table
1).
Table .1. Population and Funding Allocations
Jurisdiction 1997 Metro Franchise Fee Total Funding
Population Challenge Funding
Grant
Allocation
Banks 625 $ 282 -0- $ 282
Cornelius 7,845 $ 3,546 -0- $ 3,546
Durham 1,565 $ 707 -0- $ 707
Forest Grove 15,965 $ 7,216 -0- $ 7,216
Hillsboro 58,365 $ 26,379 -0- $ 26,379
Kin City 2,140 $ 967 -0- $ 967
North Plains 1,655 $ 748 .-0- $ 748
Sherwood 8,125 $ 3,672 -0- $ 3,672
Tigard 36,680 $16,578 -0- $ 16,578
Tualatin 20,405 $ 9,223 -0- $ 9,223
Wilsonville 10,940 $ 4,945 -0- $ 4,945
Uninc. 165,771 $ 74,924 $240,712 $315,636
Washington
County
TS~TALS 330,081 $149,187 $240,712 $464,823
Each of the jurisdictions participating in the WCCRP assign their funding, through an
intergovernmental agreement, to Washington County to administer the WCCRP work
plan. In addition to the County's Waste Reduction Program Grant money, the County
contributes franchise fee generated funds, which matches the amount of Metro funds,
for use in administering the Cooperative Recycling Program. Table 1 reflects the
1998-1999 level of funding for the program.
Priority will be given to complying with State requirements and maintaining programs
established in the first eight years of the waste reduction program. The WCCRP
governments should assess the impact of reduced funding on programs and determine
whether new funding sources should be secured.
Work Plan:
The work plan for the WCCRP follows, as Attachment "B". Responsible parties for
each activity is noted for each task.
Washington County Cooperative Recycling Program
IGA: Year 9 Annual Waste Reduction Plan
FT 199&1999
Attachment A
ATTACHMENT B
Washington County Cooperative Recycling Program
Year Nine, Annual Waste Reduction Plan
Fiscal Year 1998-1999
Note: Responsible parties for each task are indicated by the following notations: "W" for Washington
County staff, "C" for city staff, "T" for the Washington County Recycling Cooperative Program's
Technical Committee, "H" for hauler, and "M" for Metro staff.
L RESYDENTUL WASTE PREVENTION PRACTICES
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Local Government Priority Tasks:
a) Continue to emphasize waste prevention in local public education programs. Evaluate
in July 1998, adjust program as necessary.
The Cooperative will continue to include information about waste prevention on public
education materials These materials include:
a the "WasteLine " newspaper which is distributed to all postal patrons (single family,
multifamily and businesses) twice a year. W, T
® curbside (for single family residents) and apartment complex (for tenants) recycling
brochures which are distributed to all new customers and to all customers whenever the
recycling program changes signicanily. W. T. H
a when space is available, articles will be included in city and county newsletters,
which are sent to the citizens of the Cooperative governments. W, C '
will develop and distribute waste prevention concepts (e.g., ideas and stories) using a
variety of media, particularly with local newspapers for editorials and articles W
o waste prevention will also be emphasized at special events such as. the Washington
County Fair or Recycling Awareness WeeklAmerica Recycles Day. W
o distribute waste prevention educational materials throughout the Cooperative area, in
government buildings, libraries and other locations W, C
® place `Garbage Can and Recycling Bin' display throughout government buildings and at
events W, C
® reprint and distribute waste prevention materials, such as the "Reduce Junk Mail "
postcards or the "10 Realistic Things You can do to Reduce Waste " booklet; as needed W
1
Year 9 Annual Waste Reduction Plan
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Local Government Priority Tasks:
a) Continue to promote home composting and Metro home composting workshops.
The Cooperative will continue to promote home composting:
• through articles in outreach materials such as the "WasteLine " and yard debris
brochures W, T
by advertising Metro home composting workshops in the "WasteLine " and
government newsletters (to citizens) when timelines allow. W, C
• by distributing Metro flyers through the city halls and other government buildings
(such as libraries). W, C
® by participating in the planning, promotion and management of the compost bin
distribution program. W, T
m by placing `home compost bin' display in government buildings to promote bin sales
events and home composting. W, C
o by assisting in locating alternative avenues for Cooperative residents to receive home
composting classes, to compensate for the lack of a demo site in the Cooperative's
boundary. W, T
® by researching new locations for a compost demonstration site within the Cooperative
area W,T
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Local Government Priority Tasks:
a) Expand and increase participation in existing residential recycling programs annually.
e The Cooperative juridictions will continue assessment of the potential of
commingling recyclable materials as an option to increase participation and volumes
of the curbside recycling program. Each jurisdiction in the Cooperative will decide
on changes to their program. W, T, C, H
® The results of the Year 8 Low Participation Neighborhoods Study will be used to
identify strategies, such as preparation education, program awareness or reducing
physical barriers, that may be useful in increasing participation in the existing
residential recycling program. These strategies may be implemented in Year 9 or
subsequent years, dependent on applicability to program (if changes from
commingling occur) and cost vs. impact calculations. W, T
b) Assess scrap paper curbside collection efforts December 1998 (M to assist).
Review results of Metro's residential scrap paper study to determine extent of problem.
The Cooperative will assess the curbside scrap paper collection program for recovery
Year 9 Annual Waste Reduction Plan 2
volumes (as compared to previous years and other area's recovery rates). If a regional
assessment is developed4 the Cooperative will attend project meetings and coordinate the
assessment in its area W, T
0
c) Develop programs that target the reduction of yard debris in drop box rentals.
Program design 1998-99, implement 1999-00. ,
Review results of Metro's residential drop boxfyard debris study to determine extent of
problem. Develop and implement possible methods to minimize the disposal of yard
debris in drop boxes Such methods may include new services or educational efforts W,
T, M
d) Monitor multifamily recycling service availability to maintain provision of collection
services for at least four materials at the 85% completion level. Provide information
to Metro in order to update database as needed (M to assist).
The Washington County Cooperative will continue to provide outreach to multifamily
managers and tenants in order to maintain or surpass the 85% completion level
a Apartment managers will receive education through bianmral WasteLine mailing (articles
on the landlord's responsibility to supply service and notify tenants annually) and
technical assistance such as being supplied with tenant brochures and manager
handbooks, working with haulers and managers to set up new or upgraded systems, and
onsite visits to resolve contamination and low participation issues Tenants receive
education via WasteLine articles (informing tenants of their right to the opportunity to
recycle and proper preparation instructions) and tenant brochures W, T, H, M
o Multifamily complexes will be targeted for focused promotion of HHW events The
Cooperative will distribute flyers to multifamily managers to either distribute to tenants,
post at the complex or use to put ads in complex's newsletter. Will work with Metro Haz
Waste staff to monitor impact of this effort at mobile events W
® A program to work with low participation and/or high contamination recycling complexes
will be developed and implemented The strategy will focus on educating and motivating
multifamily complex managers through workshops or other methods Tenant.recycling
participation will be monitored to determine if strategies have impact W, H, T
® Monitoring will continue to ensure that a minimum of 85% of units have access to
collection services. An updated database will be provided to Metro as needed W, H
e) Regional education and promotion campaigns to support single and multifamily
curbside recycling.
O The Cooperative will provide input during campaign design and development. The
Cooperative will utilize and place local emphasis on the campaign if it supports
Cooperative recycling programs W, T
o Local efforts will include placing `Garbage Can and Recycling Bin' display throughout
government buildings and at events W, C
Year 9 Annual Waste Reduction Plan 3
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Local Government Priority Tasks:
a) Continue to investigate and examine new opportunities in collection technology (e.g.,
co-collection, alternative schedules, selective commingling, weight-based,rstes).
The Cooperative will continue to examine changes for the residential program.
Under consideration will be the change to a commingled recyclables collection system.
W, T, C (as desired), H
II. BUSINESS WASTE REDUCTION PRACTICES
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Local Government Priority Tasks:
a) Waste prevention, diversion and procurement evaluations will be conducted with a
goal of reaching 80% of targeted businesses by 2000. Assess programs by July 1998.
50% of targeted businesses should have been reached by July 1998.
The Cooperative will continue to provide waste evaluations to targeted businesses.
Starting in Spring '98 and through February '99, these evaluations will be provided by a
waste evaluator hired through a Metro Commercial Grant. This will allow the
Cooperative to enhance the program's intensity. The results of the assessment of the
Cooperative's waste evaluation program (completed by July) will reveal areas which
need more effort focused The program will be adjusted accordingly. W, H
b) Assist with regional media campaign design and development. Apply messages
locally.
The Cooperative will review and give input throughout campaign design and
development. The Cooperative will maintain consistent messages in its local outreach
efforts. W, T
Local Government Priority Tasks:
a) Collection of paper (newspaper, corrugated cardboard, high-grade office paper, and
scrap paper) and containers (glass, steel, aluminum, PET & HDPE) from businesses. For
businesses that do not dispose of significant quantities of paper and containers, the most
Year 9 Annual Waste Reduction Plan 4
L_ IIIII
.101 1 Will I,;
RISEN III
prevalently disposed recyclable materials (e.g. scrap metals, wood, yard debris, or plastic
film) will be collected. 100% of businesses by January 1999.
® 77ie franchised haulers will continue to offer full recycling collection service to all
businesses within the.Gooperative jurisdictions Full recycling collection service (as
defined by the the Commercial Recycling Service Standards) requires haulers to supply
recycling services; for the principal recyclables and other materials to all commercial
customers H
m Comprehensive outreach efforts, to encourage businesses to begin or enhance
recycling ef~)rts, will continue. These efforts include: an annual recycling services
notification letter; a biannual WasteLine (with dedicated business section); an annual
BRAG newsletter (to targeted businesses); a commercial (informational) brochure; along
with waste evaluations and a Commerical Kit. W, T, H
• Complete survey (Initiated in FY 97-98) to determine the percentage of businesses which
are recycling through theirfranchised hauler or independent rec} clers for the January
1999 benchmarking. W
e Continue 97-98 MRF study to determine number of business accounts which are utilizing
AlMFpostcollection sorting. W
0 A standardized recyclingprogram will also continue to be offered to all schools.
This program includes collection of prevalent materials, as well as other specialty
materials, technical assistance and educational information. W, H
b) Appropriate recycling containers provided to small businesses. loo%by January 2000
The franchised haulers will continue to offer outdoor (or central) recycling containers to
all businesses interested in receiving collection service, as required by the Commercial
Recycling Service Standards H
c) Continue business recycling recognition programs.
o Promote BRAG program within business community and region-at-large through: the
biannul WasteLine, business program brochures, events at Chambers, articles in city
newsletters, at least once a year ads and press releases in local newspapers W, C
• In addition, there will be targeted mailings of the annual BRAG newsletter to BRAG and
non BRAG businesses, BRAG materials will be distributed via the Commercial Kit,
through countertop displays at government buildings, in the commercial brochure, during
onsite waste evaluations and on request. The Cooperative will continue to hold annual
award event for BRAG businesses and present awards at council meetings W, T, C
a the OREGON GREEN SCHOOLS program will also continue to be offered to all K-
12 schools Yhis program includes a public recognition aspect, along with technical
assistance, educational information, workshops for school staff, and special
presentations. W, T, C
Year 9 Annual Waste Reduction Plan 5
d) Report to Metro on the percent of customers who recycle through their regulated
solid waste hauler. Include 1999 target and any findings related to success or failure,
and any proposed changes the current approach.
The Cooperative will survey franchised haulers to assess both beginning and ywr end
percentages of customers whose recycling service is provided by a franchised collector.
Percentages will include source-separated and commingled (source separated) recycling
collection programs Comprehensive outreach (as described in 11 Za) will be implemented to
encourage commercial generators to utilize franchised haulers'setWces The survey results
will be provided to Metro in the Year 9 Plan Report. W, H
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F}:{{4++:isri4}%{{{{riC}}$r}r}}}}:{i:}:Ci}F:{i}}iii'rrx'v::.v::..CO}%":{:F:oxiF:F%a:Ci fFn risF:i::vF:{0v:-.v:r:::m•::n4r}::.:.,:r}:.v::.•.W.w:}1..::xn:+nn.}n.{.:in+}nL'+rir tii4}:3r:{+uv}}:WvRi}:{4$:rih~M.'n YrY+S}•{.• ;•i
Local Government Priority Tasks:
a) Develop organic waste collection systems from larger generators.
• The Cooperative and its haulers will begin planningfor collection by investigating
routing and servicing issues, researching potential container options, drafting signage
and educational -materials; and investigating local processing and reload options for
Cooperative generators and franchised haulers Implementation of such systems will be
contingent upon development of regional processing capacity and Cooperative
government approval of collection rates W, T, C (as desired), H
• The Cooperative will continue to participate as member ofMetro's Organic Pilot work
team and remain involved in regional pkmningfor organics W, T
M. BUILDING INDUSTRIES WASTE REDUCTION PRACTICES
Local Government Priority Tasks:
a) Conduct on-site audits designed for increasing waste prevention and recycling (LG to
identify sites, Metro to assist with evaluations and training).
e On site technical assistance will be provided by hauler and Cooperative staff, upon
request. W, H
O The availability of these audits will be promoted through materials disseminated
through the permitting offices in each jurisdiction. W, C
Year 9 Annual Waste Reduction Plan 6
y; :::«.~..w::•r:f.1},,...,.ham ^..r"^' v;+rin•:.+x:r. .,rr., x•.f4x;:!4:!!n,•rn.~, .f!fr,:fr r,~
h:::::'++::::,:>.: :;i.i:... .x;,:~?:. !f ar.:,r;~~: :.Y1.'::::. .Y::r .:r !:nf,~w,,,rt.•yrm, "ryG,'f,'{,,r;Y.•, {£r"•"•: rxrr?;Lf{f.:::.;{{.::i:r:%f;.r{,,:.x{.}>v,•.ir .x..:,:..r
{i;~:j ~11 Y~It.E,`;'s,~~,, ®•:r.~~~?;'. n.'.rY,n~~ .LYsil~s .,r r: T.~O~:.... ..lrr:. r.: /Y3~'rfG. .nr.~ivi:#:: . .t:.:.::::fit'
E::::i;::::.,: nk.:: t;:. x.: r.. r. r. X:C,44..:}?;.Y.IA':Yr'.:}>1vi:}'•::xr.:c.{nTx;:r•.:IEa...:f•:f.i:<u Y• :r.:. yg;I.~a!t7:4.. ,4,e„4'..Q.. ,~~tea~•::w
.:?.,Y,..:. .;,Y. r..,,, . r ?{..4 a l.•:: m:.l.!) f r... ..iY:.r.v
?:iyJ':S}}.: t : F.Y} ,.i 1'i 'F?s2::}i:i::?~vfyf4,}}: :r;•.::i4.: i}i}
x.,2452::,.•:;4 r.•/.•.i4};.:}S.:? i t}S.:i"{; 1;44yy: r;,:s {;..,~4.,;.4 .n; r.: ! .r .r . 6 S...xi1.f9/:>}fY.{.nl. i t
f..
ivS::2.5ii55:i;; rn v.; ::ir::tf :tr:%!'../•.y r h.. .4:i2ni: ~ry4.}~?ii.v v n;"4Y ::A•; SF..?i5:• r}
r.`x: :~irx:,,nL:I~ »rr:::nr,., ^..6. ( ,f2.r.:;{:,for:}•.v1:::?.:::;~.}i:?...1+.....:.
:.:....4..:;::1%':x.:r...:.~:::.:::}•.,:f:? .rt .r.r.. rR,d :f r
s.•.,F.. :.5 r. ..5 ::.+~5 .r%oc f:.. }ir:: 41r '}::::u
.:h4{fwrntti{4v.wxr.♦rfri'Sr:(:n4}i}:G:4;{.. i}:4nvn.,v.. rr. :55'~ }Sx
Local Government Priority Tasks:
a) Assure the availability of on-site services for tv.,o or more materials and ensure that
generators requesymg hauling services for construction and demolition sites are
offered these services.
The franchised haulers within the Cooperative jurisdictions are required (by the
Commercial Recycling Service Standards) to provide hauling service for recyclable
materials generated from construction and demolition sites W, T, C, H
b) Promotion of and education about on-site recycling collection services.
• The Cooperative will continue to provide informational materials at permit
departments These materials include an information card about construction site
recycling within the Cooperative; copies of the Metro Construction Site Recycling
Guide; the Washington County Justice Center de-construction, reuse and recycling flyer;
brochures from facilities which offer construction site recycling (for self haulers); and
Buy Recycled guides. W, C
• Survey hauler usage of box signage and preparation flyers which were-developed in Year
8 for construction site recycling. W, H
:?<.»:2.:.Y:?2>.i:.::i:.:.Y::.;:.}:5::2.}:2.}v:.1:;?+,:.:;•.}::.}:{.:::::.:;<{.:.:?.::{.:.i::,,.?:,.r:.r.~:,::r, .
+.;:i,..::: :..........::.......:..........::.........~::{„S:.:fff<4:}:{r.v2,..;i:.};}}:{,::A:...r..,::.:n.,r:::.::r..:.::::.,..........
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~!~tt< use::
.:.2.}::.i:...... ~ ..~zt. '::Re ..art <~llter::tUa
v.:::::.v~,~:4.v?•i:.:4h.:.}.:;::::: •.v: }:::::::v :•.w:::: :?.w v. :.v:• :vv:
~~TT ::4n•i:•II..:v::~:::
..:::::::::.v. i.Y;:.. •.v .h. ......2. n. vvi:2?2?•:;4:?4}}S:R}:4Y.
Y:`if:::;?:5::::5551:::?:i :ji:5;:5::;?:;::??::?'.'.":~iii5;;i5:;;=:.}$: o1:•h^
:+:::::f....iri;:;};':r.:•:;::};;r1;1'.11}:..'...:?it?'?:::f.}}i}}::::.yp.?ryi'::...... r......... ,....+.:..i:::::~..: v
Local Government Priority Tasks:
a) Local governments to assist with Metro tasks (Support salvage practices and markets
for reused building materials. Support development of industries using recycled
construction and demolition materials.)
The Cooperative will disseminate information about new markets and refer contractors to
new industries, as they develop. Also, the flyer about the Washington County Justice Center
de-construction, reuse and recycling efforts will continue to be distributed W, T, C
t:: L:t ::..}:..}:.i:::Y+:.n.2 :::.1i :.2•}}•.y::;•::.v :,..v.'1 :::..::r:::.,,:.,::.2?•?:'::?}??;5;?:.`::;;Si::;i?if.:.}:.}:.v,..::;:i:}:4::;,}:.1}:.::>:.;}}:}:
;:.<~s>:P~rttt!sstt .
:,.ar::t! Ce
}•.42•}1: n:..
``:::}:?a e i n
n
This section to be completed pending the outcome of SWAC Subcommittee deliberations
on the reload issues.
Year 9 Annual Waste Reduction Plan 7
IS I
Rill
311 1 111 ,
IV. SOLID WASTE FACILITIES AND SERVICES:
REGULATION AND SITING
This section to be completed pending the outcome of Metro Solid Waste Code revision process. Yard
Debris and Organics facility task section will also be added at that time. •
V. SOLID WASTE FACILITIES AND SERVICES:
TRANSFER AND DISPOSAL SYSTEM
This section to be completed pending the outcome of Metro Solid Waste Code revision process.
VI. SOLID WASTE FACIUMS AND SERVICES:
HOUSEHOLD HAZARDOUS WASTE MANAGEMENT
uv:: r..x•.y v?Cxn..v...N{•.. uv}:v'h) fi' KM*'
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>!h rn .
v.f.?vi-: r:i:%i. ~'~h:~:v.v. r! ,Y4i•i..... n.!}CV<v .v4 x'!~+:iQvii t%!:{4:::
+:~.i:::rr:i\:.:i}}:.x:: v•Yi:.:..wv.:.: r .:n:4.........v.:4'-it({.,vh:..~v v...lv%}'i^i}Y{h:}:r:
:..4¢Y •}!..nv:.n: w:::)iYv,Y.v:. r.4.vx, Y{}.F .:.):24: : }x: .
v. {hJ.v:.}: 1:n}}i::.q:.K- r.4..:::: n:: }Tf:hv:2!•4'''r•: vi:}v}ii ~:i}F%: %$~:%i'
::{•:PC•;<v; i}}T'... vF• .r: .v.. Y... .r n ...U. 4.. h':v.-;. r: ~:4!!:vS{: Si}: v::: r: P'+ vl.p::.n. ..Jii:t.}$~%ii
~vvwnv.».w.Pry'1.fiti:}):v:n{y,•$.Lv+inFF:~n✓.::V:n•FC4•:~:C-%•T':4i<v}t!{vrM:rAxrAf~. rw..r.n.:.vh-}i}:vv.vnv:::+:~.:4Y:{v?.riT++U'fnn~~v'n{n{Ci'>T... rv. ~::<{{v.{{+!.{v4>ii}'}, .r:.. r..
Local Government Priority Tasks:
a) Promote household hazardous waste prevention and reduction through adult and
school education programs (cooperative with Metro).
The WasteLine will contain HHW information such as, Metro HHW disposal coupons,
alternatives, etc. Me Cooperative will utilize available, appropriate HHW materials to
distribute throughout the Cooperative area, in government and other buildings, and at events
such as Bulky Waste Day and the Fair. Include information about the consequences of using
hazardous chemicals, promote the use of Household Hazardous Waste alternatives and safe
disposal during talks to groups W, T, C
b) Promote the use of Metro's two permanent household hazardous waste collection
facilities.
The Cooperative will continue to promote the availability of services provided by the two
permanent facilities through HHW coupons and through referrals (phone assistance and
WasteLine). Continued effort will be made to promote the Spring and Fall mobile 4
collection events held with -in the Cooperative's areas. W, T, C
c) Assist in the siting and staffing of household hazardous waste mobile collection events
in your jurisdiction.
The Cooperative will continue to assist with the coordination of Household Hazardous
Waste collection events for Cooperative's members with Metro by locating sites, attending
coordination meetings and assisting in promotion (through direct mailings, local city
newslctter articles and distribution of Metro flyers). Also, multifamily complexes will be
targeted for promotion of HHW events The Cooperative will distribute flyers to multifamily
managers to either distribute to tenants, post at the complex or use to put ads in complex's
newsletter. W, T, C (for city newsletter articles).
Year 9 Annual Waste Reduction Plan 8
VII. ADDITIONAL OR ONGOING LOCAL GOVEM4MENT
PROGRAMS OR TASKS
Please provide a description of any additional or ongoing waste reduction and recycling programs
implemented in your jurisdiction that have not been mentioned earlier in this plan. If any of these tasks
or programs are being changed during fiscal year 1998-99, please explain the changes that will take
place and how they will impact local and regional waste reduction efforts.
G..... >..Y.r.... x nr.. r....:.: .,:r .;:.:....::::•:.>.:..::+:;:.:x::>:-:,;..fir>:R2i:::;':?:rc;;:fir::;:•:?::?:•:x.'>:
<:;..:;:.><»r;>c>>;::::~•...r.~m. ,ra rya ann..
<.:.:,<:..?,?.:<..:.;:.:.•;:;:.:,..<:;>.,:........ .............::>.:.i:;,.....:, ~r.<.:,?> ,:r:;:.::;.t ;:.:,mow:;;:;>:... :;s:.;
1998-99 1998-99
Program/Task with with Explanation of program/task
no changes change change during 1998-99.
Promotion and implementation of
Oregon Green Schools Program.
W
Conduct annual Bulky Waste Dory
Collection Event. W, T, C, H
Participation in regional
coordination: Metro.SWAC,
Compost Bin Distribution events,
mobile Haz Waste events, organic
system planning, recycling
program coordination, P20 group,
illegal dumping enforcement
group, WRE,4C, etc. W, T
Medical Waste Education W, T
Haz Waste: Business Education Enhance local education
W, T effort to CEGs through
WasteLine info, etc.
In-house programs for purchasing,
recycling, reduction and reuse.
W, C
Notei Only rograms Noi
Referenced 'In The Year9 Plan
Are Included In This Chart.
Year 9 Annual Waste Reduction Plan 9
ti
AGENDA ITEM #
FOR AGENDA OF December 8. 1998
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE A Resolution Endorsing the Projects Submitted by the City of Tigard for Priorities
2000 Funding PREPARED BY.
DEPT HEAD OK CITY MGR OK
ISSUE BEFORE THE COUNCIL
Should City Council endorse projects for improvements to SW 72"d Avenue and SW Greenburg Road submitted
to Metro for consideration in the Priorities 2000 Flexible Funding Program?
STAFF RECOMMENDATION
Staff recommends that Council approve the attached resolution endorsing the two projects submitted to Metro
for project technical ranking and funding.
INFORMATION SUMMARY
Approximately $75 million dollars of regional flexible transportation funds are available through the recently
enacted six-year federal transportation authorization known as "TEA-21" (the Transportation Efficiency Act for the
21 st Century). These available regional transportation funds will be allocated through the FY 2000 joint
Metropolitan and State Transportation Program (MTIP/STP) update. Unfortunately, the six-year authorization
through TEA-21 allocates only 40 percent of the federal funds (STP funding) for construction of motor vehicle new
lanes. The remaining dollars are dedicated to Congestion Mitigation/Air Quality (CMAQ) and Transportation
Enhancement projects, which are much more restrictive.
Metro has initiated a Priorities 2000 solicitation package requesting project nominations from cities and counties
within the Metro area. Although the actual share of Washington County (and its cities) is expected to be
approximately $23-25 million, Metro has requested project nominations that total three times that amount. This
would provide a substantial project listing for review and actual funding. The City of Tigard's major transportation
problems are lack of adequate local street connections for all modes of transportation, and inadequate capacity on
the streets that serve the major employment centers. The projects that would benefit Tigard the most fall under the
STP funding category. The City of Tigard recently developed a plan for the Tigard Triangle that implements the
Region 2040 vision for this area as an employment center. In addition, the Washington Square area has been
designated as a Regional Center, which requires improvements in the street system surrounding it so that the area
can develop to the level envisioned in the 2040 plan. The Priorities 2000 Regional Flexible Funding Program
provides a potential source of funds to construct critically needed street improvements in these two major
employment centers. There will be a required minimum local match of 10.27 percent for any projects approved
for funding.
r
The City of Tigard has submitted two project applications to Metro for consideration in the Priorities 2000
Regional Flexible Funding Program under the STP funding category. The City participated in the development of
the I-5/Highway 217 road improvement toolbox, which recommends widening of SW 72nd Avenue from three
lanes to five. One project application implements the toolbox recommendation and requests funding for the
widening and reconstruction of SW 72° Avenue (from Highway 99W to SW Hunziker Street). This project would
improve the segments not impacted by development and create a uniform section on SW 72nd Avenue through the
Tigard Triangle. The cost estimate for this project is $3 million dollars, with approximately $2.7 million in Federal
dollars.
The other application is for the widening of SW Greenburg Road (from Washington Square Drive to SW
Tiedeman Avenue) to facilitate local trips between the Washington Square Mall area and residential areas
within the City of Tigard. The estimated project cost is $2.5 million dollars with approximately $2.25 million in
Federal dollars.
As part of the project review and funding process, Metro requires a resolution of endorsement from the
governing body of all agencies sponsoring a candidate project. The attached resolution, if approved, would be
submitted to Metro to meet that requirement.
OTHER ALTERNATIVES CONSIDERED
Do not support the project applications.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
The projects submitted to Metro for technical ranking and funding meet the Tigard Beyond Tomorrow
Transportation and Traffic Goal of Improve Traffic Safety, Strategy Encourage through traffic on major
collectors and arterials. It would provide an improved street system to and from the major centers of
employment.
FISCAL NOTES
The projects that are actually approved for funding would require 10.27 percent local match. The estimated
project costs are $3 million and $2.5 million for SW 72nd Avenue and SW Greenburg Road respectively.
I:\citywide\sum\Resolution for Priorities 2000 Project Applications
AGENDA ITEM
FOR AGENDA OF: December 8,1998- 7:30 PM
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Council Review of Erickson Heights Subdivision Approval (SUB 98-0009/PDR 98-
0010NAR 98-0010).
PREPARED BY: Julia Powell Hajduk`V' DEPT HEAD OK /V)& CITY MGR OK VAI+ -
ISSUE BEFORE THE OUNCIL
Should the City Council continue the scheduled public hearing until January 26, 1999 as requested by the applicant
to address adjacent property owner concerns for Erickson Heights?
STAFF RECOMMENDATION
Reschedule the public hearing for January 26, 1999 as requested.
INFORMATION SUMMARY
The applicant requested preliminary plat approval to build a 58 lot Planned Development Subdivision on a 16.41
acre site. The proposal also involved a request for a Variance to allow streets with a grade up to 17 percent,
whereas the code states that the maximum street grade is 15 percent. Staff recommended approval, with
conditions, of the proposed plan.
The Planning Commission held a public hearing on November 2, 1998 and approved the proposal with some
changes to the staff recommendation. At the November 10, 1998 City Council meeting, the City Council voted to
review the decision and hold a new public hearing on the matter. The scheduled date was December 8, 1998.
In order to address some of the adjacent property owner concerns more thoroughly, the applicant has requested
that the hearing for City Council to review this Subdivision be rescheduled to January 26, 1999. The applicant has
submitted a letter requesting the extension, as well as waiving the 120 day requirement to February 28, 1999. If
the hearing is not continued, the 120 day requirement expires January 8, 1999.
OTHER ALTERNATIVES CONSIDERED
1. Hold the public hearing December 8, 1998, as previously scheduled.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
N/A
FISCAL NOTES
N/A
COUNCIL AGENDA ITEM SUMMARY FOR 12/08/98 iAcitywide\sum\Ericson2.sum
Page 1 of 1 Julia PH 30-NOV-98 8:45AM
'NOW-27-98 FRI 1122 AM RENAISSANCE DEVELOPMENT FAX NO. 5036561601 P. 02/02
0
RENAISSANCE
DEVELOPMENT CORPORATION
November 25, 1998
Mr. Jim Hendrix
City of Tigard-City Council
13125 SW Hall Blvd
Tigard OR 97223
RT;: Erickson Heights Subdivision Public Hearing
Dear Steve,
Per our phone conversation today, Renaissance Development Corp. continues with our
request of a continuance for the Erickson Heights Subdivision Public Hearing scheduled
for Tuesday, December 8, 1999 at 7:30pm. We are requesting the hearing be rescheduled
for January 26, 1999, no later. Please confirm this date in writing. The purpose of the
hearing is to discuss traffic issues, lot pattern, and related items of code. As you and I
discussed, the cxisling January 8, 1999 expiration date of the 120-day rule will be
extended, creating a new 120-day rule expiration date of February 28, 1999,
Sincerely,
Terri Young
Office Manager
Cc; Bill McMonaglc
Harris-McMonagle Associates
Ms. Julia Powell Hajduck
City of Tigard Planning Conmiission
1672 SW Willamette Falls Drive • West Linn, Oregon 97068 • 503.557.8000 • Fax 503.656.1601
C Nita
EM IN
AGENDA ITEM # U~
FOR AGENDA OF December 8. 1998
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE An Ordinance to Prohibit Parking on a Portion of SW 76th Avenue and to Restrict
Parking on SW Milton Court
PREPARED BY: A.P. Duenas DEPT HEAD OK CITY MGR OK
ISSUE BEFORE THE COUNCIL
Shall Council approve an ordinance to prohibit parking on SW 76th Avenue immediately south of Bonita Road
and to restrict parking on SW Milton Court immediately north of Bonita Road?
® STAFF RECOMMENDATION
Council was given an informational briefing of the parking-related problems on SW 76th Avenue and SW
Milton Court during the meeting on November 17, 1998. Council concurred with staff's recommendation and
directed that staff prepare an ordinance for Council action.
Staff therefore recommends that Council approve, by motion, the attached ordinance to prohibit parking on SW
76`h Avenue immediately south of Bonita Road, and to restrict parking on SW Milton Court immediately north
of Bonita Road.
INFORMATION SUMMARY
The City of Tigard has been encountering parking-related problems on SW 76th Avenue during the past few
years, and on SW Milton Court during the past year. During a Council meeting on November 17, 1998, City
Council was provided an informational briefing of the problems on these two streets, and on the proposed
actions. The direction from Council was to prepare an ordinance for Council consideration and action
prohibiting parking on SW 76th Avenue and initiating nighttime parking restrictions on SW Milton Court.
The background of the problem is as follows:
76th Avenue immediately south of Bonita Road and adjacent to the Tiffany Court Apartments has long been a
problem area. Parking along that street seemed to encourage criminal activity in the area. Both sides of the
street were littered with trash, and open consumption of alcohol was frequently observed along that street.
Approximately a year ago, the City prohibited parking along that street on a trial basis. The parking prohibition
has been highly successful with that area now relatively free of litter. The management of the Tiffany Court
Apartments and Marcienne Terrace both support continuation of the parking prohibition on SW 76th Avenue.
After the parking prohibition was initiated on 76th Avenue, the problem of litter, abandoned vehicles, and long-
term parking began to surface on Milton Court. The problem has gradually worsened over the past year and is
now becoming a major source of concern for the Tigard Police and the businesses on that street. The following
are some of the major problems experienced on that street:
• The Tigard police has had 33 reported cases of "abandoned vehicles" along Milton Court during the
period January 1 to the end of September 1998.
• At any particular time, there are approximately 35 to 40 vehicles parked along Milton Court, none of
which are related to the businesses along the street. Based on information compiled from police
reports, it appears that the majority of the vehicles are owned by residents of or visitors to the
Tiffany Court Apartments.
• Milton Court is frequently being used as a staging area for semi-trailers. Containers are often seen
parked along that street for several days at a time.
• People have been observed working on their vehicles in the street. Oil spills and debris from these
activities are evident along and adjacent to that street.
• It is extremely labor intensive for the Tigard Police to repeatedly monitor the area. Complaint calls
regarding "abandoned vehicles" are much higher than average at this location. These types of calls
require a minimum of two visits, one to locate and document the vehicle and the followup visit to
determine its status.
The businesses along Milton Court have all complained regularly to the City about the activities along that
street, and are seriously concerned that the area is becoming a major eyesore. These businesses support the
initiation of nighttime parking restrictions along that street, and indicated that prohibiting parking between the
hours of 8:00 P.M. and 6:00 A.M. would not adversely impact their employee and customer parking.
In summary, the permanization of the parking prohibition on 76th Avenue and the initiation of nighttime parking
restrictions on Milton Court should alleviate the litter and abandoned vehicle problems on both streets, while
still meeting the needs of the businesses in that area.
OTHER ALTERNATIVES CONSIDERED
• Allow parking on 76th Avenue and initiate enforcement activities to resolve anticipated problems
• Intensify enforcement activities on Milton Court
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
N/A
FISCAL NOTES
Any signs necessary would be prepared and installed by inhouse crews.
I:\ciVMdc\surn\Agenda item for parking changes on 76°i Avenue and Milton Court
AGENDA ITEM #
FOR AGENDA OF
e+ orvr t o
CITY OF TIGARD, OREGON S
1~ ~ ~ isle
S
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE City annexation policy
PREPARED BY: Laurie N. DEPT HEAD OK ITY MGR OK
ISSUE BEFORE THE COUNCIL
To adopt a resolution that requires annexation applicants to pay a 'fee of
$1,160 and nullify resolution 88-77, which currently waives the city
annexation application fee.
STAFF RECOMMENDATION
Staff recommends that the Council approve the subject resolution.
This resolution will ensure that applicants cover the cost of processing
annexation applications, currently those costs are covered by the City's
general fund.
INFORMATION SUMMARY
Staff recommends that Resolution 88-77 be repealed and that a new
resolution is adopted that would require annexation applicants to pay the
City annexation application fee.
OTHER ALTERNATIVES CONSIDERED
1.) City Council can vote to approve the Resolution, as submitted
2.) City Council can deny the resolution
FISCAL NOTES
If the City Council approves the resolution, $1,160 can be collected from
each annexation applicant. If the resolution is denied, the City will
continue to lose $1,160 per annexation.
i:kitywide\annxfee.sum
• CITY OF TIGARD, OREGON
RESOLUTION NO. 98-
A RESOLUTION TO END WAIVING THE CITY ANNEXATION APPPLICATION FEES FOR
APPLICANTS WANTING TO ANNEX TO THE CITY OF TIGARD. THIS RESOLUTION WOULD
REPEAL RESOLUTION 88-77, WAIVING THE CITY ANNEXATION APPLICATION FEE.
WHEREAS, City staff recommended that resolution 88-77 be repealed so that annexation applicants pay
the city annexation application fee.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
SECTION 1: Resolution 88-77, which waives city annexation application fees, is repealed.
SECTION 2: Annexation applicants will pay the City of Tigard annexation application fee.
PASSED: This day of 1998.
Mayor - City of Tigard
ATTEST:
City Recorder - City of Tigard
i Acitywide\annxfeeses.doc
RESOLUTION NO. 98-_
Page 1
CITY OF TIGARD, OREGON
AFF]110AVIT OF POSTING
In the Matter of the Proposed
STATE OF OREGON )
County of Washington ) ss.
City of Tigard )
I, begin first duly sworn, on oath,
depose and s
That I osted in the following public and conspicuous places, a copy of Ordinance
Number (s)
which were adopted at the Council Meeting dated copy(s)
of said ordinance(s) being hereto attached and by reference made a part hereof, on the _
9 day of T) 0 XN'U - , 19
1. Tigard City Ball, 13125 SW Ball Blvd., Tigard, Oregon
2. Tigard Library, 13125 SW Hall Blvd., Tigard, Oregon
3. Tigard Water Department, 8777 SW Burnham, Tigard, Oregon
Subscribed and sworn to before me this ~3 ' day of
HAYES ~1 -
• { "c.r! N_ ' i,; ''•i.;:.-OREGON
Notary Pu for Oregon
My Commission Expires:
i:ladm\io\af[oas4dce
MIN
CITY OF TIGARD, OREGON
ORDINANCE NO.9S-
AN ORDINANCE TO PROHIBIT PARKING ON SW 76T" AVENUE IMMEDIATELY SOUTH OF
BONITA ROAD AND TO RESTRICT PARKING ON SW MILTON COURT IMMEDIATELY
NORTH OF BONITA ROAD IN THE CITY OF TIGARD. A nv_j~lUrn/Co ?-MC ~ p dg 130
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WHEREAS, SW 76' Avenue immediately south of Bonita Road and adjacent to the Tiffany Court
Apartments has long been a problem area; and
WHEREAS, parking along that street seemed to encourage criminal activity in the area with both sides of
the street littered with trash, and open consumption of alcohol frequently observed along that street; and
WHEREAS, approximately a year ago, the City prohibited parking along that street on a trial basis; and
WHEREAS, the parking prohibition has been highly successful with that area now relatively free of litter;
and
0
WHEREAS, the management of the Tiffany Court Apartments and Marcienne Terrace support
permanization of the parking prohibition along SW 76' Avenue; and
WHEREAS, after the temporary parking prohibition was initiated on SW 76' Avenue, the problem of
litter, abandoned vehicles, and long-term parking began to surface on SW Milton Court with the Tigard
police recording 33 reported cases of abandoned vehicles along SW Milton Court during the period January
1 to the end of September 1998; and
WHEREAS, at any particular time, there are usually 35 to 40 vehicles parked along SW Milton Court, none
of which are related to the businesses along the street; and
WHEREAS, SW Milton Court is frequently being used as a staging area for semi-trailers with containers
often seen parked along that street for several days at a time; and
WHEREAS, people have been observed working on their vehicles in the street resulting in oil spills and
debris from these activities evident along and adjacent to that street; and "
WHEREAS, the complaint calls to the Tigard Police about abandoned vehicles in this area are much higher
than the City average; and
WHEREAS, it is extremely labor intensive for the Tigard Police to repeatedly monitor the area since each
call requires a minimum of two visits, one to locate and document the vehicle and the followup visit to
determine its status; and
WHEREAS, the businesses along SW Milton Court have all complained regularly to the City about the
activities along that street, and are seriously concerned that the area is becoming a major eyesore; and
WHEREAS, the businesses along SW Milton Court all support the initiation of nighttime parking
Lrestrictions along inat sweet; arid
ORDMANCE NO. 98- I:lcitywidebrd%0rdinance for Parking changes on 76* and Milton.doc
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WHEREAS, the continuation of the parking prohibition on SW 76`h Avenue and the initiation of
nighttime parking restrictions on SW Milton Court are expected to alleviate the litter and abandoned
vehicle problems on both streets, while still meeting the needs of the businesses in that area.
NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS:
SECTION 1: The Tigard City Council hereby orders that no person shall at any time park or leave
~I X10, ag ,13 O standing a vehicle of any kind or character, whether motorized or not, and whether
[q2) attended or unattended, within any portion of the right-of-way of SW 760' Avenue
beginning at the south right-of-way line of Bonita Road and extending southerly 482 feet.
SECTION 2: The Tigard City Council hereby orders that between the hours of 8:00 P.M. and 6:00
--mL A.M., no person shall at any time park or leave standing a vehicle of any kind or
p, ~b Qri a character, whether motorized or not, and whether attended or unattended, within any
3) portion of the right-of-way of-SW Milton Court beginning at the north right-of-way line
of Bonita Road and extending northerly the full length of the street up to and including
the cul-de-sac at the end of the street.
SECTION 3: This ordinance shall be effective 30 days after its passage by the Council, approval by the
Mayor, and posting by the City Recorder.
PASSED: By i (n Clnrm0u5 vote of all Council members present after being read by number
and title only, this day of '_T~w 1998.
Catherine Wheatley, City Reco er
pP_
APPROVED: By Tigard City Council this b day of 1998.
s icoli, ayor
Approved as to form:
Ci A omey
Date
ORDINANCE NO.98-1:ki*- idebrd\Ordinance for Parking changes on 761 and Milton.doc
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