City Council Packet - 08/18/1998
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CITY OF TIGARD
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PUBLIC NOTICE:
Assistive Listening Devices are available for persons with impaired hearing and
should be scheduled for Council meetings by noon on the Monday prior to the
Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD -
Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing
impairments; and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is
important to allow as much lead time as possible. Please notify the City of your
need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone
numbers as listed above: 639-4171, x309 (voice) or 684-2772 (TDD -
Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA - AUGUST 18, 1998 - PAGE 1
AGENDA
TIGARD CITY COUNCIL MEETING
AUGUST 18, 1998
6:30 p.m.
1. WORKSHOP MEETING
1.1 Call to Order - City Council & Local Contract Review Board
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications
1.5 Call to Council and Staff for Non-Agenda Items
2. PUBLIC HEARING CONTINUED FROM JULY 28, 1998: AN ORDINANCE
AMENDING THE COMMUNITY DEVELOPMENT GODE IN ITS ENTIRETY
AND ~7C~.I R01110.0 20%slit% o.r ~uc,rlr_n®n ~nnxDP=;4jUSIVF Pi 0[R01110.0 V2 11.V .1r..-
a. Continuation of Public Hearing
b. Declarations or Challenges
c. Staff Report: Administration Department
d. Public Testimony: Proponents, Opponents
e. Staff Recommendation
f. Council Questions
g. Continue Hearing to August 25, 1998 to Consider Proposed Ordinance
3. WATER UPDATE
• Update: Public Works Department
4. AWARD OF COOK PARK MASTER PLAN DESIGN CONTRACT TO KAMPE
ASSOCIATES
• Staff Report: Community Development Department
5. DISCUSSION: STREET CONNECTOR BETWEEN HUNZIKER STREET &
HALL BOULEVARD
• Staff Report: Engineering Department
6. CONSIDER FORWARDING TO METRO THE FUNCTIONAL PLAN
COMPLIANCE REPORT
COUNCIL AGENDA - AUGUST 18, 1998 - PAGE 2
e
7. UPDATEIDISCUSSION ON THE TIGARD DOWNTOWN COMMITTEE
• Staff Report: Community Development
6. COUNCIL GOAL UPDATE
• Update: Administration Department
9. COUNCIL LIAISON REPORTS
10. NON-AGENDA ITEMS
11. EXECUTIVE SESSION: The Tigard City Council will go into Executive
Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss
WbV■ rea! property transactions, current and pending litigation
Ii1Y ■v.wwv..~,
issues. As you are aware, all discussions within this session are
confidential; therefore nothing from this meeting may be disclosed by those
present Representatives of the news media are allowed to attend this
session, but must not disclose any information discussed during this
session.
12. ADJOURNMENT
iAadm1cathy\cca\980818p.doc
COUNCIL AGENDA - AUGUST 18, 1998 - PAGE 3
Agenda Item N®. 31
TIGARD CITY COUNCIL Meeting of
WORKSHOP MEETING
MEETING MINUTES -AUGUST 18, 1998
s EXECUTIVE SESSION
The Tigard City Council went into Executive Session at 6:33 p.m.. under the provisions of ORS
192.660(1) (d), (e), (f), (g), and (h) to discuss labor relations, real property transactions, exempt
public records, current & pending litigation issues. Mayor Nicoli adjourned the Executive
Session at 6:36 p.m.
STUDY SESSION
Mayor Nicoli called the study session to order at 6:36 p.m.
> ]Bill Monahan, City Manager, reported that staff met with the candidates yesterday to tell them
what resources were available and to hear their questions so staff could provide information to
them.
> Mr. Monahan informed Council of a phone call he received from Charlie Hoff, Tualatin citizen,
who had concerns regarding McKeever Morns, the consultant to the Growth Management
Caucus. Mr. Hoff believed that McKeever Morris had a potential conflict of interest because
they were working with St. Mary's to try get St. Mary's land into the Urban Growth Boundary
at the same time they were working to keep the Stafford area out of the Urban Growth
Boundary. Mr. Monahan commented that Mr. Hoff was a probably property owner in the
Rosemont area who wanted his land to come inside the urban reserves.
Mr. Monahan said that Mr. Hoff also raised the issue of whether or not the Growth Management
Caucus was a political caucus. He stated that he told Mr. Hoff that it was not a political caucus
but Mr. Hoff disagreed, based on the dictionary definition of "caucus." Mr. Monahan
commented that the Council was likely to get a letter from Mr. Hoff regarding these matters;
Mr. Hoff had earlier sent a letter to the City of Tualatin.
Mr. Monahan mentioned that Mr. Hoff also said that he could not get any information out of
McKeever Moms and the other cities about what the Growth Management Caucus was doing.
Councilor Moore said that the group held open meetings. Mr. Monahan reported that Mr. Hoff
claimed that at a recent meeting held at Lake Oswego, they adjourned the meeting quickly when
he started asking questions and then held the meeting in another room. Councilor Moore said
that he was not aware of such action, although he has not attended the meetings recently. Mr.
Monahan said that he and Mr. Hendryx would look into it.
> Mr. Monahan advised that staff wanted to give Council an update on the Downtown Committee
because of the large amount of correspondence between staff and the committee. He suggested
that Council consider assigning a Councilor as a liaison to the group.
> Councilor Scheckla reported graffiti he saw in the area of the viaduct on Saturday, and asked
how graffiti was cleaned up in town. Mr. Monahan said that the police took care of it.
CITY COUNCIL MEETING MINUTES -AUGUST 18, 1998 - PAGE 1
> Mayor Nicoli asked about the status of the Washington County negotiations on Tiffany Court.
Mr. Monahan reported that staff met with Charlie Cameron and Henry Alvarez, County Housing
Authority, who indicated that they would make the project "pencil out, even though it was
difficult to do so. Mr. Monahan confirmed that the rents were inflated. He relayed how the
landlord was reported to have been charging $25 to $60 per person for people above a certain
number of occupants as the cause for the inflated rents.
Mr. Monahan noted the County's inquiries into what Tigard could do, mentioning landscaping,
tree planting, water rates and tax information. He said that staff did not make commitments on
anything but would look at the suggestions. Councilor Scheckla requested Mr. Monahan to
have someone address the Housing Committee on this issue.
> Mr. Monahan advised the Council of a situation that has come about because of the gap of time
between the last date set by the Boundary Commission to accept annexation applications
(September 14) and the first day the City would accept them (January 1). He noted that the
Boundary Commission officially disbanded on December 31 but it could take awhile to get the
rules set for the new annexation process through the cities. He asked for an interim measure to
allow delayed annexations during that gap (provided all paperwork was signed), citing a
property owner who needed to hook up to city sewer as soon as possible because his septic tank
system has failed. The Council agreed by consensus with the recommendation.
1. WORKSHOP MEETING
1.1 hall to Order - City Councii & Locai Contract Review Board
Mayor Jim Nicoli called the workshop meeting to order at 6:50 p.m.
1.2 Roll Call
Council Present: Councilors Ken Scheckla, Paul Hunt, Brian Moore, Mayor Jim Nicoli, and
Bob Rohlf
Staff Present: City Manager Bill Monahan; City Recorder Catherine Wheatley; Asst. to the
City Manager Liz Newton; Planning Manager Dick Bewersdorff; Property
Manager John Roy; Public Works Director Ed Wegner; Community
Development Director Jim Hendryx; Long Range Planner Nadine Smith; and
City Engineer Gus Duenas.
1.4 Council Communications
Councilor Hunt reported that a meeting with the Summerfield Civic Association was
scheduled for September 14 to bring them up to date on the bond issue and for a
presentation on water issues by Mr. Wegner.
1.5 Call to Council and Staff for Non-Agenda Items: None
2. PUBLIC HEARING CONTINUED FROM JULY 28,1998: AN ORDINANCE
AMENDING THE COMMUNITY DEVELOPMENT CODE IN ITS ENTIRETY AND
SECTIONS OF THE TIGARD COMPREHENSIVE PLAN
a. Mayor Nicoli reconvened the public hearing.
b. Declarations or Challenges: None
CITY COUNCIL MEETING MINUTES -AUGUST 18, 1998 - PAGE 2
c. Staff Report
Dick Bewersdorff, Planning Manager, reviewed the summary sheet outlining the changes
suggested at the July 28 hearing. These included reducing street connection requirements to
comply with Metro, eliminating the 10% upgrade of nonconforming uses requirement, changing
the appeals route for Type 2 decisions to the Council, and extending the notice distance for Type
2 and 3 hearings from 300 feet to 500 feet. He commented that staff still recommended 300
feet.
d. Public Testimony
Bev Froude mentioned her issues of sending Type 2 and 3 appeals to the Council and a 500 foot
notification distance.
e. Staff Recommendations
E Council Questions
The Council discussed the 500 foot notice distance requirement. Councilor Rohlf explained that
he would prefer that staff use common sense in figuring out who would be impacted by an
action and notify those people. Mr. Bewersdorff explained that legally staff needed a clear and
objective standard to apply in all situations so that everyone was treated fairly. He said that
even setting a minimum and directing statf to extend notice as they saw fit could be interpreted
as the City seeking either positive or negative input on a development.
Mr. Hendryx pointed out that the notice provisions included advertising in the paper and posting
the affected site with signs. Mr. Bewersdorff confirmed that staff would provide developers
with larger signs to post on the property. He reiterated the staff recommendation of 300 feet.
Councilor Scheckla asked if people complained about a lack of notice. Mr. Bewersdorff said
that if people were interested in a development, they usually knew about it. Mr. Hendryx said
that staff did receive complaints from people at Council meetings that they had not been notified
of a matter, yet the people were at the Council meeting, indicating that they did know about it.
He mentioned that the City depended not only on mailed notices and posted signs but neighbors
talking to neighbors to inform citizens of land use actions.
Motion by Councilor Moore, seconded by Councilor Hunt, to adopt the ordinance with the
recommended changes as outlined in the staff summary sheet.
Motion passed by unanimous voice vote of the Council present (Mayor Nicoli, Councilors Hunt,
Moore, Rohlf, and Scheckla voted "yes.")
g. Continue Hearing to August 25, 1998, to Consider Proposed Ordinance
Councilor Hunt asked to take up the issue of gravel parking lots in the near future. Mr.
Bewersdorff reported that he has informed the Planning Commission of the need to discuss this
issue. He reviewed the current Code provisions allowing gravel parking lots for storage of
construction equipment. He mentioned alternatives to gravel, such as pavers and special grass,
allowed through the variance process, citing a probable request from Public Works for pavers
for the Cook Park overflow parking lot.
Mayor Nicoli expressed concern over using pavers initially at Cook Park, given their cost and
the need to keep the budget down.
CITY COUNCIL MEETING MINUTES -AUGUST 18, 1998 - PAGE 3
3. WATER UPDATE
Ed Wegner, Public Works Director, reported on the water usage in Tigard in July and August.
He commented that the average daily demand in July was 9.6 million gallons per day (mgd)
with the two peak days at 13 mgd. He compared that with last year's peak usage of 12 mgd. He
mentioned the positive response to the City's request for voluntary water use reduction, which
dropped the usage to 11.9 mgd overnight. He stated that they used .7 mgd out of their storage
system to keep up with the demand. He said that the peak demand in August has been 10.9
mgd.
Mr. Wegner reported that the Menlor Reservoir came online in the first part of August, and did
not leak. He said that the contractor and engineer would present a technical report on the project
to Council in October. He mentioned that, following completion of the landscaping, they
intended to hold an open house for the neighborhood who were very cooperative throughout the
entire project. He assured Councilor Scheckla that they handled the few complaints they
received from neighbors in a manner satisfactory to the neighbors.
Mr. Wegner reported that this summer Tigard was purchasing twice as much water from the
City of Portland (7 mgd) as was called for in their contract (4 mgd). He advised Council that
this increase would be reflected in next year's water rates. Mr. Monahan mentioned that Lake
Oswego has tried to help them out when they could. Mr. Wegner reviewed the water amounts
they bought from Lake Oswego when available.
Mr. Wegner reported that the preliminary engineering report on the Willamette River option was
moving ahead. The meeting with the federal and state regulatory agencies last week went well
with indications that the amount of water and location of the intake were within the realm of
what would be permitted.
Mr. Wegner mentioned that the raw monitoring program was continuing twice a month in
addition to Montgomery Watson's quarterly testing. He said that the Young property in
Wilsonville has been surveyed and the results turned over to Murray Smith & Associates for use
in the plant layout and pumping station.
Mr. Wegner reported on their public relations program with Rocky Bowler & Associates. He
said that they have decided to conduct a survey within the next three weeks (instead of late this
year) and focus on whether or not the decision making criteria used four years ago was still valid
today, and on whether or not people really understood the two options available for long term
water in this area. He mentioned that the survey area would be of the Tigard water service area,
including Tigard, King City, Durham, and Bull Mountain
Mr. Wegner said that Rocky Bowler was updating key message documents to convey the
scientific facts on water quality to the citizenry in a way that would combat emotional and false
statements. He noted that the next water newsletter was scheduled for October following the
mid-September meeting with Portland. He mentioned the Cityscape articles and Durham's
intention to run water articles in their city newsletter.
CITY COUNCIL MEETING MINUTES -AUGUST 18, 1998 - PAGE 4
Mr. Wegner reviewed the Portland scenario. He noted the meeting last week between Mayor
Nicoli, Mr. Monahan, Councilor Hunt, himself, Portland Commissioner Sten, and Mike
Rosenberger, Portland Water Bureau Administrator. He said that with regard to the governance
issue, staff was modeling a letter after items they have asked Lake Oswego for and items they
put into the WWSA contract when they wanted Willamette water rights assigned to Tigard.
Mr. Wegner said that they were still waiting on the cost allocation figures from Portland so staff
could make cost comparisons. He mentioned Commissioner Sten's September 9 presentation to
the Consortium, noting that he was assured that Tigard could preview all information and
questions. He reviewed the various presentations scheduled before Council in September and
October on the Willamette project and evaluation criteria.
Mr. Wegner spoke to water conservation. He mentioned the intense effort towards water
conservation in the Portland Metro area spurred by the 1992 drought, including the formation of
the Willamette/Columbia Water Conservation Coalition by cities in four counties. He reported
that the Tigard Water District continued to participate in that Coalition, and paid its
proportionate share for water conservation public outreach programs. He nntPd that in i9ga!oS
they budgeted $3,000 for water conservation but this year they budgeted $20,194 plus of a
full-time employee.
Mr. Wegner stated that the water conservation program was working. He said that the average
water usage per capita since 1992 to today has decreased by 17% but in that same time period
the growth rate of the area has been 22.5%. He referenced a list of water conservation measures
split into three categories: easy, difficult, and very hard.
Mr. Wegner mentioned a question on whether or not continuing to conserve water would allow
them to prolong their water supply decision. He said no, it would not. He presented a chart that
showed where Tigard got its water from, pointing out that Tigard only owned 2 wells and had to
buy the great majority of its water from other sources. He reviewed how water conservation
would not solve Tigard's water supply problem.
Councilor Scheckla asked if the car washes in town recycled their water. Mr. Wegner said that
the three major car washes did do so. He said that car washes were not on the list of businesses
that the City called to request conservation of water during peak demand periods.
Mayor Nicoli asked what it would cost to do a study on the feasibility of adding to the City's
distribution system to sell recycled water. Mr. Wegner said that he has asked consultants
currently working with the City to find out that information.
4. AWARD OF COOK PARK MASTER PLAN DESIGN CONTRACT TO KAMPE
ASSOCIATES
John Roy, Property Manager, recommended awarding the design of the Cook Park Master
Plan and contract administration to Kampe & Associates. He reviewed the RFP and bid
interview process. He mentioned that after the RFP went out to bid, department discussions
concluded that the RFP, as written, was not realistic. He explained that he included turf stones
for the parking lot, instead of gravel, because at the time of the R17710 he was not aware of any
potential Code changes and Planning found those acceptable for a variance request. He noted
CITY COUNCIL MEETING MINUTES -AUGUST 18, 1998 - PAGE 5
that out of 57 requests for an RFP, 3 bid proposals came back but those proposals were from
teams gathered from the 57 requesters.
Mr. Roy reported that the bid interview committee unanimously agreed that Kampe &
Associates put together the best proposal for the design of the master plan for Cook Park. He
mentioned their broad knowledge of what the City wanted and their level of expertise across the
board.
Mr. Roy noted that certain aspects of the RFP have changed, though not the design as a whole.
(Those aspects included widening SW 92"d Avenue and certain components of the design.)
Therefore staff intended to bring the Council, the Cook Park Task Force, and the Atfalati
Recreation District together with staff to negotiate the actual project with Kampe & Associates,
including the scope of work, the specifics of what the City wanted, and the time frame. He said
that staff was setting up a September 3 meeting with the Task Force to update them on the
project. He mentioned that they have already met with Atfalati who presented their list of
priorities for consideration in the overall discussion.
Mr. Wel-'..., said th..< ~~a~~ ^tt.... fight Staff. would u iixC approval to negotiate with Kampe & Associates,
following the Task Force meeting. He noted that Ron Kampe, President of Kampe &
Associates, was present to answer any questions.
Councilor Hunt asked if the scope of work would include the entire park, even though only
portions of the park would be developed at any given time. Mr. Wegner said that the scope of
work was for the whole park. He explained that Master Plan drawings would be done in
sections, with each section detailing a certain area or facility in the park (currently at 10 design
drawings). He commented that Atfalati had liked this idea because it gave them a document to
use to solicit donations and volunteers for a particular project. He pointed out that while Atfalati
was working on one project in coordination with the City, the City could work on another
project at the same time.
Councilor Hunt said that he had understood that the RFP included oversight of the contractors.
Mr. Wegner said that the original RFP did include that but with this new concept of 10 different
plans, that item became negotiable because Mr. Kampe would not want to commit himself to
that function for a project that might not be completed for 10 years.
Mr. Wegner clarified that staff was asking for approval to negotiate with Mr. Kampe but they
would not go over the $294,000 listed. He emphasized that staff would return to Council with
the final contract for Council review and approval.
Councilor Hunt asked for more Council discussion on the widening of SW 92"d Avenue before it
was negotiated with the contractor. He said that he opposed widening the road for the Balloon
Festival (a once a year event) when the City Engineer was scrambling to find money to address
road issues. Mayor Nicoli agreed with discussing the matter further but held that the road
needed to be widened to provide access to the large park in any case.
Mayor Nicoli argued that it was more efficient and economical to have Kampe & Associates
handle the road widening because the road went through two wetlands. Since the consultants
would be working with the federal and state regulatory agencies anyway on the wetlands in the
rest of the park, it made sense to have them get permission for this encroachment at the same
time. He said that they could direct staff to negotiate the matter with Kampe & Associates. If
the Council decided not to widen the road, then it could be dropped from the proposal.
CITY COUNCIL MEETING MINUTES -AUGUST 18, 1998 - PAGE 6
Councilor Hunt requested that the City meet with the Cook Park Task Force to explain the
differences between the Task Force's recommendations and the City's actions and to get their
input. He held that doing so would foster better cooperation between the City and its citizens.
He reported on a conversation he had with Brian Wagner of the Task Force who objected to the
changes made to the small picnic shelter down by the river, fearing that there was insufficient
parking available to serve a larger picnic area. He mentioned Mr. Wegner's response that, given
the demand for picnic areas, it was better for the City to build a larger shelter.
Mr. Wegner stated that the location and the square footage of that picnic shelter have not
changed from the master plan. He said that there were 37 parking spaces available in that
section. He commented that this was a community park and the picnic area should be large
enough to accommodate the various groups who wanted to use it, and not be kept small in order
to accommodate only one group. He pointed out that people walked down from the main
parking to that area all the time. He mentioned putting portable restrooms down there in five
years. He stated that the picnic shelter in question was not in this RFP but was authorized by
Council several months ago.
Mayor Nicoli agreed with reconvening the Task Force to update them on what the City has done
in the last year in terms of property acquisition, tree planting, and meeting the
environmentalists' demands. He commented that they could update the neighborhood at the
same time through the neighborhood representatives on the Task Force.
Councilor Hunt asked what provisions have been made in the $297,000 regarding Atfalati's
agreement to pay the expense of anything to do with the ballfields. Mr. Roy reviewed the
contractual agreement between the City and Atfalati.
Mr. Roy pointed out that the issue before the Council was whether or not to award the contract
for the design, contract administration, and administrative services to Kampe & Associates. The
various components and specific details of the master plan would be settled during the
negotiation phase that would have input from all the interest groups.
Mr. Monahan commented that they did need to make a determination as to whether or not
construction of the ballfields included all costs leading up to being able to build the ballfields.
The real cost of the ballfields included a portion of the upfront work and construction. Mayor
Nicoli noted that Kampe would also design the utilities for the entire park and a portion of that
would benefit the Atfalati property.
The Council discussed how to work with the Task Force. They agreed to sunset the Task Force
at the September 3 meeting but to keep in touch with the members on an ongoing basis to keep
them updated on the project's progress.
Councilor Scheckla requested that the gazebo be built to hold a minimum of 25 performers.
Motion by Councilor Scheckla, seconded by Councilor Moore, to award the contract to
Kampe & Associates.
Motion was approved by unanimous voice vote of the Council present (Councilors Scheckla,
Hunt, Moore, Mayor Nicoli, and Rohlf voted "yes.")
o Mayor Nicoli asked if, in their discussions on the land being purchased from USA, staff has
asked USA for an easement for a City pathway across USA land. Mr. Monahan said that Mr.
Hendryx specifically asked about that at the meeting with USA last week.
CITY COUNCIL MEETING MINUTES -AUGUST 18, 1998 - PAGE 7
5. DISCUSSION: STREET CONNECTOR BETWEEN HUNZIKER STREET & HALL
BOULEVARD
Mayor Nicoli introduced Fred Fields, Tigard property owner, with whom the City has been
working.
Gus Duenas, City Engineer, mentioned the Tigard Triangle street plan and the Comprehensive
Plan Transportation map calling for a road connecting Dartmouth to Hall Blvd. via a road
connecting Hunziker to Hall south of City Hall. He said that this plan had begin in limbo until
Mr. Fields indicated an interest in developing his property and putting in a road through his
property connecting Hunziker to Hall south of City Hall. He stated that staff commissioned
DKS, as part of the Transportation System Update Plan, to study the corridor and find the best
alignment possible.
Mr. Duenas said that they also did an in-house study on possible alignments and found two
feasible options: one connecting the new road with O'Mara Street at Hall and one connecting
the new road to Hall midway between McDonald and O'Mara Streets. He pointed out that the
midway connection required leaving Mr. Fields' property. He mentioned the Mayor's desire for
a pathway system through this area eventually going down to Bonita and Tualatin.
Mr. Duenas pointed out that the Dartmouth flyover would stimulate development in the Triangle
by providing another access in and out of the Triangle, possibly drawing 34,000 cars per day
away from 99W. He said that the Dartmouth flyover combined with this Hunziker-Hall
connection would create a true alternative route to 99W. He said that he believed that it was
worthwhile to work closely with Mr. Fields, as he developed his property, in order to build this
segment of the Dartmouth to Hall route.
The Council discussed the impacts on Hall Blvd. of re-routing 34,000 cars from 99W. Mayor
Nicoli held that the study indicated that those cars would be local traffic preferring this route to
I-5. Mr. Duenas mentioned a Regional Transportation Plan project to widen Hall to five lanes.
He said that if they widened Hall down to Durham Street, it would provide a bypass with people
turning off at Hunziker instead going up Hall. He mentioned the importance of getting projects
on Metro or state lists for funding eligibility.
Mayor Nicoli spoke in support of this route which set up a second north-south access through
Tigard without splitting the city in half as widening 99W to six lanes would do. He asked the
Council to move forward with this long term project, noting that different segments would be
funded through different sources over the next 5 to 15 years. He spoke to getting this project on
the various lists necessary to get state and regional funding.
Councilor Moore concurred, as long as they extended it further. Mr. Duenas assured Councilor
Hunt that they were planning the road with sufficient capacity to handle the traffic from a
Dartmouth flyover. Mr. Duenas explained that tonight he wanted to update the Council on the
status of this project and to get their input on the connection options.
The Council discussed the two connection options. Councilor Rohlf expressed concern on how
CITY COUNCIL MEETING MINUTES -AUGUST 18, 1998 - PAGE 8
to minimize the impact to the neighborhoods downstream from the connection, especially the
impact on McDonald. Mr. Duenas noted the problems with either connection route: a railroad
crossing, a creek crossing, and residential impacts. Councilor Moore commented that it made
more sense to do the northern connection tying into O'Mara, pointing out that the traffic
wanting to go on Hall Blvd. would not go on to O'Mara.
Mayor Nicoli reviewed the many elements involved in implementing this plan, including the
public involvement element. Mr. Duenas concurred that they would have to add this to the
Comprehensive Transportation Plan, following an alignment agreeable to everyone. He agreed
with Councilor Scheckla that running a road out to Bonita was a possibility but noted that they
have not looked at that yet.
Fred Fields spoke to developing his property in a way that contributed to the overall plan of the
community. He commented on the various options, noting how a connection to Bonita Road
was possible. He suggested making O'Mara a one-way street to minimize the disturbance to the
neighborhood. He mentioned the wetlands that would have to be gone through. He agreed that
a Dartmouth flyover and connection was very possible.
Mr. Fields observed that this project did not have to be done all at one time. The City could
arrange to complete segments of it over time, as they were doing with Cook Park, and gradually
get the funding they needed. He commented on the congestion on SW 72"d Avenue. He said
that now was the time to begin work on the project before properties changed hands and they
lost control of the situation.
Councilor Moore spoke to directing the Engineering Department to continue to work with Mr.
Fields on the alignment and to work with DKS on the transportation study.
Councilor Rohlf asked if Mr. Fields' timeline fit in with the City's timeline. Mr. Fields said that
he did not have any particular plans. He recounted how the property owners, before Tigard was
incorporated, worked together to install sewer and water, to widen Hunziker Road, and to coerce
the State into putting an overpass on 72"d Avenue. He spoke to developing things to improve
the community in general but in such a way that it was done over enough time to let people look
at it squarely, to reduce the number of mistakes, and to allow a reasonable cost.
The Council agreed by consensus with Councilor Moore's recommendation.
Councilor Hunt asked Gordon Martin for his comments on the project. Mr. Martin said that it
all depended on the alignment and where the Dartmouth flyover came down in the Triangle. He
mentioned another design for the flyover in which the main thoroughfare became Hall to the
Dartmouth flyover rather than having the route T into Hall at O'Mara or McDonald.
6. CONSIDER FORWARDING TO METRO THE FUNCTIONAL PLAN COMPLIANCE
REPORT
Nadine Smith, Long Range Planner, reviewed the City's compliance with the Metro
Functional Plan, as outlined in the staff report. She explained that their analysis showed that,
although overall Tigard met the Metro housing and employment targets, the current CG zoning
CITY COUNCIL MEETING MINUTES -AUGUST 18, 1998 - PAGE 9
of the Washington Square area threw the calculations off; it should actually be a Mixed Use
zone allowing multi-family residential. She said that they would address that problem through
the Washington Square Regional Center Master Planning effort currently underway.
Ms. Smith stated that they :a,ould ask Metro for an extension. to February 200^v on full
compliance with the Functional Plan in order to complete the master planning process and
demonstrate their full compliance. She said that she would take the summary and various other
planning documents to Metro tomorrow, if Council agreed with the summary.
Councilor Rohlf asked if the February 2000 date was a realistic date for completion of the
Washington Square master planning effort. Ms. Smith said yes, mentioning that she has
discussed their extension request preliminarily with the Metro staff who did not have a problem
with it.
Councilor Scheckla asked 'now staff would address the falling short on the number of housing
units and employment figures. Ms. Smith reviewed in detail how staff discovered that the CG
zoning of the Washington Square area skewed their numbers. She reiterated that with a Mixed
Use zone in this area, a zoning designation that was far more appropriate than CG, the figures
they would get from the recalculated Metro formulas would show that Tigard has met its
housing and employment targets.
Councilor Rohlf asked if the Metro models and formulas have held up as the process has moved
forward. Ms. Smith said that they worked pretty well in the Tigard area, however Beaverton
was 4000 units short.
The Council agreed by consensus that the summary was fine.
7. UPDATE/DISCUSSION ON THE TIGARD DOWNTOWN COMMITTEE
Mr. Monahan explained that staff's focus in the downtown area has been to ask the stakeholders
in the downtown to work on their own to identify and resolve their issues and to develop a
direction in which the community should go. He reported that staff has put a hold on further
expenditures from the $25,000 remaining out of the $50,000 Council gave to the Downtown
merchants in 1994, following payment of a bill for flower basket maintenance, until the Council
knew how the group wanted to operate.
Mr. Monahan mentioned issues discussed by the group, including boundaries and desigci
standards. He said that the main focus recently has been on the organizational format of the
group. He reviewed how the group was worked in the past, with three Chamber of Commerce
facilitators, then Alexander Craghead, and then back to the Chamber facilitators. He said that
Mr. Craghead has written a number of letters to staff on this matter.
Mr. Monahan said that he and Mr. Hendryx discussed Mr. Craghead's question on who should
be running the committee, and concluded that that was not the staff's issue. The staff issue was
the committee talking about the issues, finding a direction for the downtown, and including as
many people as possible in this discussion. He said that staff has provided whatever staff time
was requested, the agendas, and the mailings but this was not a staff-directed committee.
CITY COUNCIL MEETING MINUTES -AUGUST 18, 1998 - PAGE 10
Mr. Monahan reviewed Mr. Craghead's efforts to get a legal opinion on whether or not the
Chamber should be involved. He said that initially they told Mr. Craghead that the City
Attorney could not answer that question because he did not know the Chamber's rules and
regulations. in their next response they told Mr. Craghead that only the City Manager or the
City Council could request a legal interpretation from the City Attorney, a statement confirmed
by the City Attorney when Mr. Craghead called Mr. Ramis directly.
Mr. Monahan noted Mr. Craghead's most recent letter asking the Council to request a legal
interpretation. He said that he did not think that was necessary. He pointed out that the
Chamber was a stakeholder in the downtown like any other business or property owner, and
entitled to participate.
Mr. Monahan mentioned that staff hoped that this group would touch base with the Council in
October regarding their progress. He suggested that the Council think about appointing a
Council liaison to the committee.
Mr. Hendryx mentioned that the Chamber pointed out the need for a standing committee with
structured organization. He said that at the last meeting the Committee approved bylaws. He
pointed out that this structure provided the means by which the group could report to the
Council. He said that approximately 6 to 10 people attended consistently with various others
attending when they could.
Councilor Hunt asked about the membership. Mr. Hendryx said that they have not restricted the
membership, although they have three categories: property owners, business owners, and other
people with interests. He mentioned that last week the Committee formed a subcommittee to
find people interested in serving on their Board.
Mayor Nicoli commented that this grassroots process was different than any other planning
activity they have encouraged in the downtown. He spoke to letting this group organize as it
wanted to, and an alternate group too, if that happened. He mentioned that at some point
Council would have to recognize one group as the official group with which it would work. Mr.
Monahan concurred, commenting that if several groups emerged, perhaps they could join
together as their interests gelled.
Councilor Scheckla asked where the boundary line was. Mr. Hendryx said that generally they
were using the same boundaries as the Central Business District.
Mr. Hendryx agreed that it was better that this Downtown Committee come out of a grassroots
organization than from the City. He mentioned the pervasive suspicion and distrust towards the
City that existed in the downtown area because of past City actions. Councilor Scheckla
supported letting the group work out its own problems by itself without the City acting as a
referee. Councilor Moore stated that he stopped attending the meetings because of the distrust.
Councilor Moore said that having something positive happen in the downtown has always been
important to him but he wanted to make sure that whatever plan was developed was the
downtown people's plan, not the Council's. Mr. Monahan suggested telling the committee that
CITY COUNCIL MEETING MINUTES -AUGUST 18, 1998 - PAGE 11
if they felt the need for a Council representative to serve as a sounding board and spokesman for
the Council, staff would bring the request to the Council's attention.
Mayor Nicoli suggested giving the Downtown Committee until October to work out their issues.
The Council could re-evaluate the situation in November.
Councilor Rohlf observed that the downtown was partof the community as a whole. He said
that the more the merchants included the broader community, the more comfortable he would
feel about devoting City resources and Council time to their issues. He commented that this was
a golden opportunity for the business people to tap into City resources, funding and sponsorship
but he would like to know if they were going to do so fairly soon. He said that he would also
like to know what their objectives, issues, and concerns were.
Mr. Hendryx stated that the attendance hovered around 20 to 25 people. He said that they havc
gone through a data collection process with staff explaining how the various processes worked
at the City. He said that generally they were interested in the appearance of the downtown with
some interest in design standards. Main Street was the primary focus but they did not forget the
larger area of the downtown. Parking, land use, zoning, and fear of adult businesses coming in
were other issues. He said that they recognized that the downtown was divided into a
pedestrian-oriented section (Main Street) and an auto-oriented section (the rest of downtown).
Mr. Hendryx said that they were sorting through a lot of information right now but have not
drawn any conclusions yet. He mentioned goals and objectives adopted at a meeting he did not
attend.
Councilor Rohlf agreed with giving them some time but spoke to letting them know why the
Council had an interest. He suggested that they strongly consider reaching out to the
community for membership on their Board.
Mr. Monahan asked for Council direction to respond to Mr. Craghead's letter asking the Council
to direct the City Attorney to look into the matters he has raised and tell him that they did not
feel it was appropriate to ask the City Attorney and to let the process run its course. Councilor
Rohlf mentioned encouraging Mr. Craghead to continue to participate. Mr. Monahan said that
he would continue to do so because Mr. Craghead had a lot of good ideas and energy.
Councilor Rohlf commented that he has feared that the Downtown Committee would just
muddle around the way the past downtown efforts did. He reiterated that he was willing to give
them more time but he did not want to keep squandering City resources and getting nowhere.
He observed that leadership was critical in getting something down.
8. COUNCIL GOAL UPDATE
Mr. Monahan noted the quarterly report prepared by Cathy Wheatley, City Recorder, with input
from the department heads and staff involved in each one of the goals.
e Councilor Rohlf noted that the report indicated that the City was getting nowhere in its attempts
to push Metro and the State into putting together programs to find markets for recycled glass,
CITY COUNCIL MEETING MINUTES -AUGUST 18, 1998 - PAGE 12
plastics, etc. Mr. Monahan reviewed the staff work, noting that they got no response from the
Governor's office at all.
Councilor Scheckla reported that he learned at a meeting in Hillsboro last week that plastics
recycling was not profitable, and therefore no one was pursuing it.
Councilor Rohlf reiterated the need for a funded position at the State or Metro level where that
person proactively searched the country for markets to make recycling profitable. He
commented that perhaps in its future responses to State and Metro recycling programs, Tigard
needed to consider that the State and Metro were not doing their part, despite all the money
given to them. He pointed out that Tigard has been on the cutting edge of complying with these
regulations at great expense to its taxpayers.
('nnnrilnr Rnhlf cnaaPctPA rlraRina n latter to the CtntP nnri 1VTPtrn ctatina that Tianrd'g faith hac
been shaken in these programs because of the lack of support from them, and they would have to
reconsider their position as a community on the leading edge of recycling programs.
Mayor Nicoli commented that Metro had more money from waste disposal than it knew what to
do with, mentioning a $100 million plus holding fund. He agreed that Tigard should pressure
Metro to hire someone to develop the markets needed to make these programs work. Councilor
Rohlf mentioned the importance of policy makers supporting the staff members working on this
issue who did a good job but could not get very far.
The Council agreed to invite Metro Councilor Jon Kvistad for a discussion on this issue, and to
continue to write letters to the Metro Councilors and Executive Director indicating their
concerns and disappointment that Metro has not addressed this problem.
Councilor Rohlf pointed out that Tigard was a community that other communities looked to
with regards to recycling programs. He suggested that they not adopt future programs because
they had to charge their taxpayers for those programs that went nowhere.
• Councilor Hunt complimented Ms. Wheatley on the excellent format of this quarterly report.
• Councilor Scheckla noted the lack of activity on the youth center goal. He expressed concern
that the youth center concept not be lost. He mentioned in particular having programs for the
kids who did not fit in with team sports.
Mr. Monahan said that Chief Ron Goodpaster was working on the youth programs, including
setting up the Tigard Youth Association, the non-profit fundraising group for the DARE
' program.
Mayor Nicoli commented that he saw a recreation district as the group providing activities for
the youth in the community. He suggested relating this goal to the Atfalati effort. Councilor
Hunt requested more Council discussion of the recreation district concept and the Council goals
for community recreation before they talked with Atfalati. He said that he was not yet
convinced a recreation district was the way to go to meet their citizens' needs. Mayor Nicoli
indicated that he thought that Atfalati was not yet ready to negotiate specifics with the City but
CITY COUNCIL MEETING MINUTES -AUGUST 18, 1998 - PAGE 13
did want the City's input on the various types of activities they could develop.
Mayor Nicoli pointed out that 90% of youth centers failed within 12 months of their opening.
He cited the success of the Tualatin Hills Parks & Recreation District in developing programs to
meet the needs of various youth groups, including latAkey kids. Councilor Scheckla mentioned
possibly getting a grant to get a youth program off the ground. Mr. Monahan commented that
Chief Goodpaster was going in that direction.
Mayor Nicoli concurred with Councilor Hunt's recollection that, generally speaking, Chief
Goodpaster did not favor a youth center. He commented that Chief Goodpaster wanted to
identify specific populations of kids, such as latchkey kids, and help with their problems of lack
of supervision and no place to go.
Mr. Monahan said that he has scheduled a Council discussion of the Atfalati recreation district
for next week's study session.
Councilor Moore asked if Mr. Duenas still expected the DKS final report by December 31. Mr.
Duenas said yes. He reviewed the expected format of the DKS report, a model that listed
projects needed throughout the city in priority order. He said that he had a good idea already of
what projects needed to be done but the DKS study would confirm his judgment. He mentioned
Gaarde Street, Walnut Street, SW 1215`, and SW 79`x' Avenue. He noted that the rest of Walnut
from SW 1215` to SW 13501 was already included in MSTIP 3, creating a major connector from
Beaverton through Tigard to 99W.
Councilor Rohlf asked if staff was looking at ways to relieve 99W. Mr. Duenas said that they
were looking at alternate routes rather than widening Hwy 99W. He said that DKS was
studying a possible connection to Bonita. He mentioned that the DKS report would tell them
where they needed to funnel their efforts and funding.
Councilor Hunt asked what the status was of the toll road between Sherwood and 1-5. Mr.
Duenas said that funding was provided to complete the study but after that it was in limbo. He
mentioned the federal transportation funding bill to provide additional money to the states. He
commented that the bypass would downgrade Hwy 99W from a highway to a boulevard and
alleviate a lot of the traffic. Mayor Nicoli commented that that project began with two years ago
with interest from three mayors and has now started to move, with Metro and the State picking
up on it and discussing its feasibility (similarly to the commuter rail proposal).
Mr. Duenas emphasized the importance of having projects ready to go immediately following
passage of a road bond measure in order to show progress as soon as possible. He said that that
was why he put Gaarde Street in this year's program and would include more streets next year.
Councilor Hunt explained that the reason he wanted to discuss a recreation district was that he
saw it as another taxing entity, like Metro, that would raise taxes for the city taxpayers to do
what the City already did.
CITY COUNCIL MEETING MINUTES -AUGUST 18, 1998 - PAGE 14
o Councilor Rohlf suggested sending staff to training programs on media relations. Liz Newton,
Assistant to the City Manager, reviewed the training sessions she has attended through the
Cc
ity/County Communications and Marketing Association. She said that one of her job goals
was to find more time to attend training sessions to develop her skill level in this area. She said
that her training emphasized the importance of building relationships with the reporters in order
to get fair and accurate treatment.
Ms. Newton mentioned educating other staff members on how to connect with the media. She
suggested that staff take the time to plan a strategy on how to approach upcoming issues
proactively.
Councilor Hunt asked if any headway had been made on getting the Tigard Times to report
items accurately. Ms. Newton reviewed her efforts to get fair and accurate reporting from the
Times, mentioning that in the last issue all the articles were correct. She mentioned that she
~-ke W tl, tha Timac a„d Oravnnian reporters on a weekly basis to provide them with accurate
information and to encourage the reporters' participation. She commented that when the
reporters did not participate and relied solely on staff reports, then the articles were inaccurate
because they did not get their questions answered.
Mr. Monahan mentioned a training session he went to two years ago at which the trainer spoke
to dealing with pointed questions that caught one off guard.
The Council discussed the issue of how to get fair and accurate reporting from the local
newspapers. Mayor Nicoli observed that the constant rotation of reporters at both the
Oregonian and the Tigard Times contributed to the problem of inaccurate reporting. Councilor
Rohlf suggested getting training on how to work with the media to get the facts out to the
citizenry when the media only reported negatively on city government.
Ms. Newton reported that the media people at the last training session she attended answered her
question on this issue by stressing building the relationship with the reporters, providing them
with information, and providing them with feedback on the accuracy of the articles. She agreed
that the constant rotation of reporters made it difficult. She suggested using Cityscape as a
vehicle for getting the facts out, as many people did read it.
Ms. Newton commented that a radio person told her that government staff needed to be careful
about going on entertainment talk shows, as they were not news show, and to be aware of what
they were getting into. Another option was to decline to participate.
o Mayor Nicoli directed staff to no longer participate in any activities relating to the Dolan case.
He said that it was time to put this issue behind them and move on.
9. COUNCIL, LIAISON REPORTS : None
10. NON-AGENDA ITEMS: None.
CITY COUNCIL MEETING MINUTES -AUGUST 18, 1998 - PAGE 15
11. EXECUTIVE SESSION: Cancelled.
12. ADJOURNMENT: 9:55 p.m.
Attest: Catherine Wheatley, City Recorder
Mayor, o Tigard
Date: qlp-';~ IaR
I: ADM\CATHY\CCM\980818.DOC
CITY COUNCIL MEETING MINUTES -AUGUST 18, 1998 - PAGE 16
COMMUNITY NEWSPAPERS, INC. Legal
P.O. BOX 370 PHONE (503) 684-0360 Notice TT 9209
BEAVERTON, OREGON 97075
Legal Notice Advertising
oCity of Tigard 0 ❑ Tearsheet Notice
13125 SW Hall Blvd.
•Tigard,Oregon 97223 e J Duplicate Affidavit
oAccounts Payable 9
AFFIDAVIT OF PUBLICATION
STATE OF OREGON,
COUNTY OF WASHINGTON, )ss-
I, Kathy Snyder
being first duly sworn, depose and say that I am the Advertising
Director, or his principal clerk, of theM Bard -Tu a l a1-_ i n Times
a newspaper of general circulation as defined in ORS 193.010
and 193.020; published at Tigard in the
aforesaid county and state; that the
Ticrard City Council Review Meeting
a printed copy of which is hereto annexed, was published in the
entire issue of said newspaper for ONE successive and
consecutive in the following issues:
August 13,1998
Subscribed and sworn to o s me thisl 1th clay of Au l st,1998
OFFICIAL SEAL
ROBIN A. BURGESS
LIC•OREGON
ARY PUB
N a Public for Oregon k0T
OMMISSION NO. 062071
My Commission Expires: MISSION EXPIRES MAY 16, 2001
AFFIDAVIT
The following meeting highlights are published for your information. Full
agendas may be obtained from the City Recorder, 13125 SW Hall
Boulevard, Tigard, Oregon 97223, or by calling 639-4171.
CITY COUNCIL
AND LOCAL CONTRACT REVIEW BOARD MEETING
August 18, 1998 - 6:30 P.M.
TIGARD CITY HALL - TOWN HALL
13125 SW HALL BOULEVARD, TIGARD, OREGON
* Discusstion/Update Topics
- Metro Compliance Plan
- Coe Right-of-Way Project
- Council Groundtules
Water Quality
* Community Development Code - continued Public Hearing
TT9209 -Publish August 13, 1998. -
AGENDA ITEM #
FOR AGENDA OF August 18, 1998
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Ordinance Amending the Com. Develop. Code in its Entirety and Comp. Plan
PREPARED BY: Dick B DEPT HEAD OK _~dl CITY MGR OK
ISSUE BEFORE THE COUNCIL
Should the City Council adopt the ordinance reviewed on July 28, 1998 with revisions as outlined in the
summary below to amend the Development Code in its entirety as well as amend the Tigard Comprehensive
Plan to repeal established area and developing area policies, strategies and findings and to add the wording
"consideration of to references for dedication of open space, floodplain and greenway land?
STAFF RECOMMENDATION
Staff recommends adoption of the ordinance reviewed July 28, 1998 with the changes outlined in the summary
below:
t
INFORMATION SUMMARY
The City Council held a public hearing on the revised Development Code and Comprehensive Plan on July 28,
1998. The Council requested a summary of issues with code citations that was to be prepared after requesting
comment from the Development Code Steering Committee. A memo outlining those issues is attached. The
filing date to have the code adopted by Washington County is September 1, 1998. It is therefore critical to act
on the proposed ordinance so it can be forwarded to Washington County and be in effect for both the City and
County at the same date.
Recommended changes of the ordinance reviewed July 28, 1998 include:
1) reduction of street connection requirements from 660 feet to 530 feet in Section 18.810.030.F.I.a&b. to
conform to the Metro Functional Plan;
2) elimination of Section 18.760.040.C.2 that requires a 10% upgrading on alterations of non-conforming
development;
3) the addition of the word "will" in the Common Meaning of Words with shall in Section 18.120.020.D;
4) to provide for appeals of Type III decisions to the City Council, Section 18.390.050.G the word action
needs to be changed to appeal;
5) change the distance for notice of Type II and III hearings from 300 feet to 500 feet in Sections
18.390.040.C.1.a. & i. and E.I.b and 18.390.050.C.1a.2.
III RINI
OTHER ALTERNATIVES CONSIDERED
1. Do not amend the development code and plan
2. Amend the plan and code as recommended by the Planning Commissipn
3. Make additional changes
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
While not directly addressing vision and task force goals and strategies, these amendments will respond to
vision direction relative to community aesthetics, increased densities, infilland connectivity.
FISCAL NOTES °
A streamlined development code will save administration costs as well as applicant costs
is\citywide\sum\8-17cdc. sum\dick
07/29/98 2:38 PM
i.N itywide\sum.dot
CITY OF TIGARD
Community Development
ShapingA Better Community
MEMORANDUM
CITY OF TIGARD
TO: City Council
FROM: Dick Bewersdorff
DATE: August 6, 1998
SUBJECT: Code Rewrite Issues
After the public hearing on the proposed Development Code on July 28, 1998, the City Council
asked for an outline of issues that need to be addressed along with a code section citation. The
following includes a summary of issues suggested by staff, those from the July 28 meeting and
from Steering Committee members.
Staff
At the hearing staff suggested the following:
1) reduce the street connection requirements from 660 feet to 530 feet in Section
18.810.030.F.1.a. and b. (to conform to Metro Functional Plan requirements);
2) elimination of Section 18.760.040.C.2 requiring a 10% upgrading on alterations of non-
conforming development;
3) addition of the word "will" in Section 18.120.020.D. to shall in the Meaning of Common
Words;
4) to provide for appeal of Type III decisions (Hearings Officer and Planning Commission) to
the City Council, Section 18.390.050.G. needs to be changed by changing the word action to the
word appeal;
Bev Froude
Bev indicated concern about other issues including #4 above:
1) notice for Type I decisions; not notice is required; Section 18.390.030;
2) notice forType II decisions is 300 feet; Section 18.390.040C.1.a. & E.1.b.; Bev suggested
500 feet;
3) notice for Type III decisions is 300 feet; Section 18.390.050.C.1.a.2.; Bev suggested 500
feet;
4) Minimum densities (Metro requirement) Sections 18.510.040 & 18.520.020;
There was no response from any of the other Steering Committee members to my memo asking
for any additional issues.
iAcurpln\dick\cdciss.mem
his-4-~I Jc~f ~
MEMORANDUM
TO: Honorable Mayor & City Council
Bill Monahan, City Manager
FROM: Ed Wegner
RE: Water Update
DATE: August 18, 1998
Current Water upp , 6fA~
July peak day demand - 13.2 (July 26) and 93.1 (July 27)
• July demand average 9.6 mg
• Storage 14.5 mg
C~~ 3 • August peak day demand (to date) 10.9 mg
rn • Storage 14.4 + 2.5-3.0 mg Menlor
• Menlor Site on line -August
Ric. rho`
~-Willamette River Option
• Preliminary Engineering - moving ahead slowly
• Raw water monitoring - ongoing
• Survey of land completed by Wilsonville
• Rockey Bowler will be completing another telephone survey which is part of
original project scope
• WWSA meeting for September 2, 7:00 p.m. Tigard Water Building
Portland Scenario
• Meeting held w/Commissioner Sten and Administrator, Mayor, Councilor Hunt,
Bill, Ed
• Draft letter or our thoughts on ownership, certainty of water, reliability and
governance
• Awaiting cost allocations figures from Portland Bureau staff
• Commissioner Sten will be making a presentation to Regional Water Consortium
on September 9 on updating his strategies plan for Bull Run and the ground
wells for a regional source. We have been told we would be given a preview of
information before hand.
f
i
Upcoming topics & meetings
• September 15 - Water Quality & WRTP Update
• September 22 - Portland to address City Council
• September Cityscape - dealings with why Willamette is still a possible option
while we await Portland info and also our criteria
• October Work session - Phil Smith from MSA will discuss evaluation criteria
• October - Water newsletter and open forum - dates to be determined
Water Conservation
• See attached
111 11 11 P
' o
Tigard's Water Conservation Program
Tigard's Water Conservation Program started during the 1992 drought. In
the fall of 1992, Tigard joined with Portland, Beaverton, Tualatin Valley
Water District, Hillsboro, Gresham, Tualatin and Lake Oswego in
investigating and developing inclining block rates as a water management
tool to shave peak season demands.
Also at during this time, the region recognized that a regional effort
/coordination needed to take place in planning conservation messages. It is
from this the Columbia Willamette Water Conservation Coalition was
created. Tigard has been an active member of the Coalition since it's
inception.
The Coalition is made up by a diverse group of water provider employees,
representing Multnomah, Clackamas, Washington, and Yamhill Counties.
The Coalition has many accomplishments to show for its efforts. Highlights
include:
Regionally sponsored seminars on water wise landscaping
Development and distribution of a series of brochures explaining the
principles and practices of water wise landscaping. These brochures have
been praised by the Oregon Association of Nurserymen and other "green
industry" members. Coalition members won a 1995 AWWA-PNWS Water
Conservation Award for the brochure series.
Regional coordination and participation in community events, such as Home
Garden and Patio Show, Spring Home and Garden Show.
Youth Education efforts. The "Where's Rosie" Puppet show won a water
conservation award at the 1957 AWWA-PNWS conference. The puppet
show is designed for K through 2nd grades.
Tigard participated in the NW Natural Gas indoor retrofit program. Low flow
shower heads and faucet aerators.
Offered toilet retrofit kits (partnership with Lake Oswego)
Horizontal Axis Washing Machine Partnership Project. Collaborative project
promoting water, energy, and sewer savings (point of use displays--
advertisements)
Model Landscape Guidelines Coalition project. Consultant was been
awarded contract.
Residential Outdoor Water Audits. Still in pilot stage. Tigard has budgeted
50 audits for current year. Estimated cost to Tigard $12,500. This is an
expansion of last years program.
Funding:
FY 94/95 $3,000
FY 95/96 $6,000
FY 96/97 $17,000
FY 97/98 $20,964
Funding does not include any staff time or equipment.
For FY 98/99 Tigard has budgeted 1/2 FTE for conservation program.
Since 1992 average water usage per capita per day has dropped from 170
gallons to 141 gallons in FY 1996/97. A 17% decrease. Growth in that
same period is 22.5%
Agenda Item No.
Meeting of ~i g
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TPfLE Award of Cook Park Master Plan Design Contract
PREPARED BY: 9 DEPT BEAD OK ~ CITY MGR OK
ISSUE BEFORE TBE COUNCIL
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contract writing, contract administration and inspection services for the expansion of Cook Park for the amount
not to exceed $294,672.00.
Staff recommendation is that council award the contract to Kampe Associates.
INFORMATION SUMMARY
Fifty-seven (57) requests for the RFP for the Cook Park Master Plan Expansion Design Project were requested
v,dth three (3) proposals received. Interviews were held on Monday, 20 July 1995, of the three proposers.
Wbers of the interview panel included Vannie Nguyen (Engineering Manager), Dick Bewersdorff (Planning
Manager), John Roy (Property Manager), Dave Crisman (Tualatin Oils Parks & Recreation Operations
Manager), and Gary Stephens (Atfalati Park & Recreation District Representative). The proposers were Kampe
Associates, Kurahashi & Associates Inc., and Waker Associates Inc. Each proposer put together a team of
consultants from each of the disciplines that are necessary for the design of the master plan, i.e., architect, civil
engineer, landscape architect, wetland biologist, etc. It is the consensus of the interview panel that Kampe
Associates was the most qualified team based on their understanding and approach of the project, direct experience
with the park master plan, extensive experience and background with parks/recreation projects, and the ability of staff
to work with the team. Kampe Associates presented a better understanding of the complexities of a sports field design
in a flood plain, and were sensitive to the issues related to active and passive use of the park Kampe Associates has
more experience in using volunteers for some aspects of a project like this rather than for just wetland enhancements
and tree planting.
OTHER ALTERNATIVES CONSIDERED
1. Consider a contract with one of the other two proposers.
2. Reject all proposals and re-advertise for proposals.
~r•
Inv- VISION TASK FORCE (COAL AND ACTION CO1bIlMTEE STRATEGY
Awarding this contract to Kampe Associates would help to achieve the council action plan for developing a
community wide partnership, developing and utilizing existing park facilities and properties, develop interest and
representation for non-athletic recreational needs, and educating partners/citizens regarding community
recreation needs and available facilities.
FISCAL. NOTES
In the budget for FY 1998/99 $600,000.00 is identified for the Cook Park Expansion Project from which the
consultant fees would be paid. If the contract is awarded to Kampe Associates then there would be a period of
time in which the consultants, city stall; Atfalati representative, End Cook Park Task Force would meet to better
identify the scope of the project and actual costs related to the scope. The total dollar amount may very well
t_1►mP in nn.~Pr t1:g not to wnmri @'YOA ~'7^1'M 1. a a . L_c_ t _
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Proposal for: CI'T'Y of TIGARD
OREGON
® 1
Cook Park ® Master Plan
Architectural/Engineering Services
F
July 1. 1998
• I
I
July 1, 1998 KAMPE ASSOCIATES?
PACTRUST BUSINESS CENTER - BUILDING C
16154 S.W. UPPER BOONES FERRY ROAD
PORTLAND. OREGON 97224
Mr. John Roy (503) 624-7277 • (800) 456-5719
City of Tigard FAX (503) 624-7370
kampe@fta.com • http://www.fto.com/-kampe
13125 SW Hall Blvd
Tigard, OR 97223
Re: Proposal for ArchitecturallEngineering Services
Cook Park - Master Plan
Dear Mr. Roy:
Kampe Associates Inc. (KAI), and our associated subconsultants, are pleased to present our proposal for
design services for the above-referenced Project. We have assembled a multidisciplinary team of senior
personnel that specialize in the planning and design of park improvements. Firms that comprise this team have
direct working experience and knowledge of Cook Park, having worked together on the original Master Plan
several years ago, as well as the current updated Master Plan.
Firms that make up the Project Team with areas of expertise and project responsibility are identified below:
Kampe Associates, Inc. Murase Associates, Inc.
• Project Management • Planting
• Land Surveying • Irrigation
• Drainage/Utilities • Trails
• Structural Engineering • Interpretive
• Permitting • Signage
John Kyle Architects Fishman Environmental
► Restroom • Wetland Enhancement
► Shelter • Delineation
► Concessions • Interpretive
• Signage
D.A. Hogan & Associates Edward Consulting Engineers, Inc.
• Sports Field Design • Power Service/Distribution
• Turf • Lighting
• Drainage
Paul C. Hammond, Ph.D.
• Butterfly Expert
In summary, the KAI Team offers the following benefits that demonstrates we are the right team for this
project:
• This is a project that requires experienced key leadership with significant experience in the planning, design
and construction administration of park improvement projects. KAI. in conjunction with Murase
Associates, John Kyle Architects, and D.A. Hogan & Associates, specialize in providing the type of
comprehensive services required for this project.
.'lr' • ~r J; • ,ii.<ll~.Tllli,l- . _ _I~:tE~"i`1'
tis\DATA\WPDATA\PROPOSA \98\99032POI.TIG
Mr. John Roy
CITY OF TIGARD
July 1, 1998
Page 2
• This project requires experienced management of a multidisciplinary team, and KAI provides the City of
Tigard with significant project management experience working with multiple design disciplines, public
agencies, and the public.
• KAI Team members (Kampe, Murase and Fishman) have a well-established working relationship, and
direct involvement with the Cook Park Master Plan when it was originally developed, as well as for the
recent update. Also, KAI has recent survey control data, and a good familiarity with the recycle wastewater
Jr tee.^.~~eS 4`n A fo tr,,;~ l;;,e juo^*~
ninPlin- g tG thg cite haY/ITR nmxrirlPried the 7~cim,
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selected to provide design services for separation and upgrading of the domestic and irrigation water lines
for the Park, providing for greatly enhanced continuity for continuation of design services for
implementation of the Master Plan work.
• Even though KAI and Murase have broad experience in the layout, design and drainage of sports fields,
the complexity, sensitivity and unique drainage situation associated with the Cook Park fields warrant the
addition of a nationally recognized sports field specialist such as Hogan, who is a forerunner in innovative
athletic field design.
• Due to the uniqueness of the butterfly preserve designated in the meadow area, we have included a highly
experienced lepidopterist on the project team to ensure that this feature is adequately designed for the
enjoyment and ecological value desired.
• The KAI Team ensures the City will have the benefit and commitment of key, senior personnel who give
this project a high priority throughout the duration of the project.
Ronald C. Kampe, P.E., Principal for KAI, is the sole stockholder in Kampe Associates, Inc. and will lead the
Project Team. Mr. Kampe will be the primary contact for the project, and has the authority to sign the
agreement with the City of Tigard. Our proposal will remain in effect for ninety (90) days after receipt by the
City of Tigard.
All members of our Project Team are excited about the challenging and unique aspects of implementing
improvements for Cook Park. We look forward to working with you and thank you for your consideration.
Very truly yours,
KAMPE ASSOCIATES, INC.
Ronald C. Kampe, P.E.
i President
i
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t,':FDA"rA\WPDATA\PROPOSA \9RVR032POLTIG
PROJECT UNDERSTANDING/APPROACH
In order to insure the implementation of the improvements as directed by Cook Park Master Plan it is
appropriate to clearly define the goals and objectives as set forth in the City's overall design plan and the
related project schedule, recognizing the phasing plan and target dates characterized in the request for
proposal.
Goal 1, Park Character
The park's character shall reflect and enhance the diversity of its urban setting yet complement the adjacent
scenic and natural resources of the forested areas and the Tualatin River.
A. Provide for a variety of uses to promote vitality and diversity in the Park.
B. Design visual elements of the Park to complement the natural and urban settings.
C. Utilize the historical characters of the location in the design of the Park and educational
facilities.
D. Tnstall amenities that enhance the unique events of the Park such as concession facilities and
additional restrooms with storage for sports league and maintenance equipment.
Goal 2, Environment
Protect and enhance environmental qualities of the wetland areas and of the bank and river.
A. Improve water quality in the vicinity of the Park with the removal of existing livestock and
conversion to picnic/meadows with wetland creation.
B. Establish or enhance natural riparian "pockets" along river bank.
C. Develop bio-swales to filter sediments and pollutants from storm water runoff.
D. Create new wetlands to mitigate impact to existing wetlands and establish buffers with
perimeter fencing to provide protection to existing wetlands.
E. Provide new plantings and establish a butterfly preserve.
Goal 3, Public Safety
The Park shall be inviting with visible features that increase active appropriate use of the area.
A. Provide a traffic circulation plan that maintains easy access for public safety vehicles.
B. Minimize conflict between different trail uses and reduce traffic congestion near river bank.
Explore feasibility of pedestrian access from opposite side of river.
C. Determine degree of congestion at boat ramp and recommend actions to minimize conflict with
other in-water activities.
D. Construct trails in places to help control circulation in sensitive areas and tie in to regional
connection paths.
E. Furnish additional parking lots considering the special design requirements for year around and
seasonal use thus helping to alleviate the unsafe and illegal practice of parking on the shoulder
of 92nd Avenue.
Amek
U:\DATA\WPDATA\PROPOSAL\98\98032\98032POI GOA
Goal 4, Operation and Maintenancc
The Park shall be efficient to maintain, designed to tolerate heavy use and periodicflooding conditions with
minimal damage to surface features and structures. Ease of care, carefully planned park programs and
planned levels of maintenance must be integral to the development.
A. Design sports field features to accommodate revenue generating recreational facilities and
renovate existing fields to eliminate drainage problems.
B. Provide new appurtenances such as irrigation systems that are compatible with existing
systems.
C. Provide picnic shelters and restroom facilities with low maintenance, simple and durable
materials and optimized "-wash-down" features.
Goal S, Development Strategy
Develop a Park Plan that can be implemented infeasible phases.
A. Consider phasing implementation to reflect funding source availability.
B. Retain flexibility to take advantage of financial opportunities as they arise.
C. Explore cooperative financing with other public resources.
D. Seek opportunities for private contributions.
E. Provide resources and opportunities for volunteer efforts to contribute to the expansion.
PROJECT APPROACH
The KAI team will approach the execution of the design plan for expansion recognizing the three phases
identified in the Master Plan while adhering to the goals and objectives described within. Although the tasks
herein defined subscribe to the assignments designated in the RFP, it must be acknowledged that flexibility
is paramount to a successful design approach. The primary goal of phasing is to realize the full
implementation of the Master Plan in the shortest time possible. Stand alone projects can be administered
at any time project specific conditions and funding opportunities dictate. This will help in reaching
intermediate financing milestones to keep the project visibly moving ahead and public interest high. The
engineering/architectural design, contract writing, contract administration and inspection services shall focus
on the priorities established in the Master Plan and include:
Phase I
I . Implement three new soccer fields and three new ball diamonds. (A firm design is anticipated
following discussions with the KAI team, City of Tigard staff and sports league
representatives.)
2. Install seasonal and year around use parking lots including a transit turn-out off of 92"d Avenue.
3. Establish a new restroom and concession facility near the Park road gate on 92nd Avenue
with equipment storage rooms for sports leagues and maintenance staff supplies. Provide for
a second restroom near the east end of the new sports fields.
4. Furnish bio-swales to help mitigate the adverse impact of increased impervious surfaces due
to the addition of year around parking facilities.
5. Create new wetlands to allay the effect of the Park's expansion on existing wetlands. The
existing wetlands shall be protected and separated from park activities with the addition of
buffers and perimeter fencing.
U:\DA'rA\WPDATA\PROPOSAt.\98\98032\98032101 GOA
Phase H
1. Provide a picnic shelter facility near the east end of the sports field area.
2. Design a new 3/4 mile trail system to connect new areas of the Park with the
existing trail system.
3. Establish a butterfly preserve in the designated meadow area south of the picnic area.
Phase III
1. Provide a wetland viewpoint and multi-use gazebo near the Mary Woodward maple grove to
accommodate a small stage for summer concerts, children's theater or similar community
events.
2. Design a tot lot playground near the east end of the sports fields.
A general outline of our approach to the implementation of the Cook Park Master Plan is provided below.
This outline is based upon our experience working on similar projects with numerous municipalities and
public agencies in the Portland metropolitan area. In our approach, we strive for an open line of
communication with the City staff to assure that all parties associated with project are well informed of our
progress and receive adequate input.
A. Project Research
• Meetings with Park staff
• Design Team meetings
• Collect as-built drawings of existing utilities
• Research of existing right-of-way and easements
• Field reconnaissance
• Conduct field topography
• Review research information
• Enter field data into office computer system; edit, reduce and plot data
B. Schematic Design
• Prepare preliminary plans in AutoCAD v14 format per directed task(s)
• Prepare engineering calculations to support preliminary design
• Provide plans and exhibits for review
• Prepare engineer's opinion of construction costs
C. Design Development/Contract Documents
• Meet with City staff regarding the schematic design of designated tasks
• Address review comments
• Prepare final plans and details in AutoCAD v14/Softdesk format
• Write special technical specifications
• Prepare final contract documents
• Submit final documents, plans, and specifications to jurisdictional agencies
• Develop a final engineer's opinion of construction costs
D. Bid Phase
• Provide original plans and specifications to City of Tigard for reproduction
• Attend pre-bid meeting
• Answer questions during bid process
• Review bids for compliance with the project construction documents
U ADATA\W PDATA\PROPOSA L\98\98032\98032 PO I .GOA
E. Assistance during Construction
• Answer contractor inquiries and interpret contract documents
• Coordinate and review shop drawing submittals for conformance to plans
• Maintain record of communication with contractor •
• Provide on-site visits to check progress of construction and address project issues
• Review contractor's change order requests'
• Prepare recommendation for approval or denial of change order requests
• Make design changes, as necessary, to accommodate project field adjustments
F. Certification of Completion
• Develop punch list and coordinate with contractor to perform contract close-out
• Prepare "as-built" drawings pertinent to task completion
U:\DATA\ W PDATA\PROPOSAL\98\98032\98032PO I .GOA
i
SCOPE OF SERVICES
The following work program represents K41's assignment of tasks (by consultant) to accomplish the
elements of the Cook Park Expansion Project:
• SPORTS FIELDS
D. A. Hogan & Associates (DAH) will lead the siting and layout of the new sports fields and
coordinate with Kampe Associates (KAI) and Murase (MAI) regarding the unique drainage issues.
MAI will provide the design for irrigation utilizing the reuse line supplied by USA and will insure
compatiblity with the existing Eicon system (formerly Buckner COPS Universal System). KAI will
conduct a complete topographical survey and investigate innovative ways to provide adequate
drainage of fields within a flood plain. DAH will explore alternate materials and their resultant cost
benefits including the concept of artificial turf to reduce maintenance. DAH and KAI will also
investigate remedies for the existing sports fields including water inundation each May and soil
overcompaction as a result of heavy traffic. Edward Consulting Engineers, Inc, (ECE) will provide
an electrical design to sustain any future expansion requiring electrical service or field lighting. As
prime consultant, KAI will assemble all construction plan sets, cost estimates, contract documents
and specifications to CSI format and process all required permits.
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In concert with Park staff, KAI will determine location of new parking lots and provide engineered
structural section for asphalt impervious surfaces (year around) and "grasscrete" or stone paver soft
surfaces (seasonal) parking arenas. KAI will also bear responsibility for developing hydrological
ANIL data to determine storm water runoff and coordinate with Fishman Environmental Services (FES)
to establish water quality bio-swales including any determined detention requirements. Additionally,
KAI will coordinate with Tri-Met to appraise the need for transit turnouts.
• RESTROOM AND CONCESSION FACILITY
John Kyle Architects (JKA) will provide the restroom and concession stand building design with
KAI assisting with structural engineering or foundation design needs. Also, KAI will furnish sanitary
sewer and potable water utility design with special consideration for those structures imperiled
during imminent flooding periods to reduce risk of contamination. ECE will provide power
requirement design with emphasis on "waterproof' electrical service.
• BIO-SWALES
KAI and FES will coordinate with MAI to develop bio-swales that "polish" storm water runoff prior
to percolation into the soil. The plantings that augment the bio-swale efficiency will also lend
themselves to visual enhancement of the Park's natural setting.
• WETLAND CREATION AND ENHANCEMENT
FES will lead the design and mitigation efforts of providing existing wetland protection through
employment of planted buffers and perimeter fencing along with a comprehensive program to
establish new wetlands. MAI will develop a plant pallette that will be compatible with the wet
conditions of the site, visually captivating and educational with low maintenance. MAI will also
work closely with Dr. Paul Hammond, a renowned lepidopterist, to develop a garden in the meadow
area that will be dedicated to the enjoyment and ecological value of butterfly fauna through the
employment of associated plant communities.
U:\DATA\ W PDATA\PROPOSAL\98\98032\98032PO l .SCO
• PICNIC SHELTER FACILITY
JKA will provide architectural services for the design of a picnic shelter compatible with the
restroom facility described above and similar to the existing type of shelter which has demonstrated
durability and ease of maintenance.
• TRAIL CONSTRUCTION
MAI will lead the task of creating new trails to link with the existing trail system and improve
existing trails to discourage foot traffic into more sensitive areas.
• WETLAND VIEW GAZEBO AND TOT LOT PLAYGROUND
JKA will provide the design for an open air multi-use shelter/gazebo supporting community focused
events. A small tot playground will be furnished by MAI.
• ELECTRICAL
Edward Consulting Engineers, Inc. has the history for being responsive and responsible for the
detailed design packages. Our first order of business is to coordinate with the design team, and assist
where needed to establish the design criteria and coordinate with the project manager and the design
team for setting the project goals. Work with the design team to obtain the latest CAD backgrounds.
Coordinate with the local utility companies for the required services to the park. Provide power
distribution to the park features, lighting designs for the parking areas and the ball fields, and
control system for the park. The overall dchign vJiii be in acco:.4.an-C to the planned expansions of
-ns---
the three phases per the Master plan. Once the conceptual design is approved, a detailed
construction cost estimate will be done to assist the City in establishing a construction budget. Final
design drawings and specifications will be issued for approval and released for project bid and
construction.
• VOLUNTEER CONTRIBUTIONS
The KAI team recognizes that volunteer participation can create a high level of community
proprietorship with the Park. This process also enables school joint-science programs, local garden
clubs and sports groups to derive a sense of project awareness through "hands-on" participation with
specific park improvements. Tasks such as trail building and interpretive sign fabrication can be
delegated to interested individuals and groups with supervision by the design team. It is conceivable
that volunteer efforts could contribute greatly to the selection of plantings in the butterfly preserve
and wetland buffers when approved by the landscape architect and lepidopterist.
• FUNDING POTENTIALS
KAI has been involved with several projects where special funding sources were involved and
specific requirements therefore applied. The Bingen Point Site and Infrastructure project in Bingen,
Washington was funded by FmHA and several Washington State grants and loans. We have also
been involved with several low income housing projects funded by FmHA where we interfaced with
such agencies as the Housing Authority of the County of Clackamas, Housing Development
Corporation of Washington County, and the Community and Shelter Assistance Corporation.
Murase Associates has been involved with a wide variety of state and federal funding projects
throughout the Pacific Northwest. Federally funded housing projects include: Cascade Aids, Celilo
Court, SE Foster Road, and Gresham low income housing. General Service Administration projects.
GSA, include: Portland's Pioneer Courthouse, and US Courthouse. Astoria and Oahu Multi-family
housing projects were completed for to US Coast Guard. Oregon Department of Transportation
U:tDATA\ W PDA,rA\PROPOSAL\98\98032\98032PO I .SCO
projects include: I-5/217 Interchange Study, Pendleton IY' Street Viaduct, Saunders Lake, and
Eugene's Ferry Street Bridge Study. Additional projects include Oregon Youth Authority Detention
Facilities, PERS Building, and Bureau of Land Management's Yaquina Head Interpretive Center.
Possible sources of funding for Cook Park would include the following:
State Marine Boards - These grants are used for constructing and improving public recreational
boating facilities on all water bodies of the State. These funds are used for facilities like launch
ramps and transient docking, as well as support facilities like restrooms and access roads. The
construction of the boathouse and the access road and the other support facilities improvement may
be eligible for 50-75% matching funds.
Funding Eligiblity Critera:
Acquisition, capital improvements, major renovations and rehabilitation of boating facilities. Not
used for normal operation and maintenance.
Funding Available:
Funding levels are uncertain. Projects costing $50,000 and up are considered "large." Local match
of 25% required for all capital improvement projects. Match of 50% required for all general
engineering, study, planning or feasibility projects.
Timetable/Phasing:
Applications due by beginning of each legislative biennium. All work must be completed by end
of biennium.
ANIL
IN National Park Service Grant administered by Oregon Parks and Recreation Department - The
Land and Water Conservation Fund of the State Parks and Recreation Department offers 50%
funding assistance for "acquisition, development and major rehabilitation projects consistent with
outdoor recreation goals and objectives contained in the Statewide Comprehensive Outdoor
Recreation Plan and elements of local comprehensive plans." Most elements of the Master Plan
other than private facilities would theoretically be eligible for these funds.
Funding Eligibility Criteria:
Acquisition, development, and major rehabilitation projects consistent with outdoor recreation goals
and objective contained in the Statewide Comprehensive Recreation Plan and rlements of local
comprehensive plans.
Funding Available:
Assistance up to 50% of project.
Timetable/Phasing:
Applications due by January I of each year. Decisions made by April with funding expected in
October of same year.
U.S. Department of the Interior - The Heritage Conservation and Recreation Service of the
Department of the interior has an Urban Park and Recreation Recovery Program (UPARR) designed
to "enhance overall recreation opportunities." Although the funds are targeted toward economically
hard pressed communities, Tigard may be able to compete for these funds. The construction of the
U:\DATA\ W PDAT: (PROPOSAL\98198032\98032PO1.SCO
performance space may be appropriate for a UPARR grant.
Funding Eligibility Criteria:
Designed for economically hard pressed communities or neighborhoods, specifically for the
rehabilitation of critically needed recreation areas and facilities and the development of improvement
recreation programs.
Funding Available:
Funding levels are uncertain. Local match of 70% required for all projects. Competitive application
process.
Timetable/Phasing:
On-going competitive process.
Contributions and Donations - The largest expected donors would be corporations and other who
believe that a park expansion would enhance the quality of life in Tigard.
Ask
U:\DATA\ W PDATA\PROPOSAL\98\98032\98032PO I.SCO
ATEALATI RECREATIONAL
® DISTRICT
August 7, 1998
Mr. John Roy
City of Tigard
13125 SW Hall Blvd
Tigard, OR 97223
Dear John:
The purpose of this letter is to confirm the selection of Kampe
Associates, Inc. as the architectual/engineering consultant for the
Cook Park expansion.
I rP_nresented +f71-+i n:._:_41M1 . -auvi "ist pct as a member of the interview
and selection committee and was present during all the presentations
by the responding companies.
As Atfalati's representative, I concur with the other committee
members that the most complete and responsive proposal was
submitted by Kampe Associates, Inc.
During the monetary review of Kampe's proposal the committee
noticed what we thought were duplications in effort between Kampe
and some of their subconsultants. It is my understanding that you and
Mr. Ed Wegner met with Ron Kampe and discussed this apparent
duplication and he assured both of you that there are areas of
monetary savings and he is agreeable to a contract that will not
exceed the monetary value of $294,672.
With this assurance by Mr. Kampe, Atfalati Recreation District
re mends the selection of Kampe Associates, Inc.
inert,
Gary W. Stephens
19600 SW CIPOLE ROAD TUALATIN, OR 97062
503 612-8200
i
AGENDA ITEM # \i:~ S
FOR AGENDA OF August 18, 1998
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Street Connector Between Hunziker Street and Hall Boulevard
PREPARED BY: A.P. Duenas DEPT HEAD OK ITY MGR OK
ISSUE BEFORE THE COUNCIL
Informational briefing on possible alignments for a street connecting Hunziker Street and Hall Boulevard
through property owned by Coe Manufacturing Company. No Council action required.
STAFF RECOMMENDATION
Staff r?Ii_ - Co;;mai discussion and input on the street alignments currently under study.
INFORMATION SUMMARY
The City of Tigard Comprehensive Plan Transportation Map noted the area between Hunziker Street and Hall
Boulevard as an area for future study. The Tigard Triangle Street Plan also designated a potential connection
from Dartmouth Street, ov-- Highway 217 (also known as the Dartmouth flyover), to Hall Boulevard as a
connection requiring future study. Fred W. Fields, President and CEO of Coe Manufacturing, has recently
expressed an interest in developing his property and upgrading the street within his property. Mr. Fields is the
owner of large segments of property within the corridor between Hunziker and Hall. To ensure that the entire
corridor from Dartmouth Street to Hall Boulevard is studied, the City has added that corridor study to the
Transportation System Update Plan study being performed by DKS Associates.
Pending completion of the TSP update and in response to the interest shown by Mr. Fields, the Engineering
staff has initiated preliminary studies on possible alignments for a street connector proceeding from Hunziker
Street, through the Fred Fields property, to a connection with Hall Boulevard south of City Hall. The incentive
for pursuing this connector street is to take advantage of Mr. Fields' desire to upgrade the street, and to pursue
acquisition of large greenspace areas currently owned by Mr. Fields. This acquisition would allow extension of
a pedestrian/bikepath from Hall Boulevard near City Hall southeast through the greenspace area. One possible
alignment for the connector street is to connect to Hall at O'Mara Street. Another option is to connect to Hall at
a location between the McDonald Street intersection and O'Mara Street. Connecting at the O'Mara Street
intersection would allow the proposed street to stay totally within Mr. Fields' property. However, the
connection could encourage increased use of O'Mara Street, which is not configured to take significant
increases in traffic. Connecting further south avoids this potential problem, but would require additional
property from other owners. Both alignments would cross railroad tracks, wetlands and Fanno Creek. This
briefing is to inform City Council of the potential benefits of working with Mr. Fields to establish the connector
street, and to present the preliminary study performed by the Engineering staff on feasible alignments for the
street. Council discussion and input on the results of the preliminary study would be helpful to staff in
establishing a proposed alignment for this street.
OTHER ALTERNATIVES CONSIDERED
None
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
The establishment of this connector street would meet the Transportation and Traffic Goal of Improve traffic
flow, Strategy Look for additional points of connectivity.
FISCAL NOTES
The overall corridor study performed by DKS is authorized in and funded by the 197-98 CIP. The preliminary
studies for the segment between Hunziker and Hall are being performed by in-house staff.
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AGENDA ITEM #
FOR AGENDA OF 8/18/98
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Metro Functional Plan Compliance Report
PREPARED BY: Nadine Smith DEPT HEAD OK ' TY MGR OK
ISSUE BEFORE THE COUNCIL
Should the city council authorize the attached compliance report to be sent to Metro?
STAFF RECOMMENDATION
Staff recommends that council authorize the attached compliance report to be sent to Metro.
INFORMATION SUMMARY
The Growth Management Functional Plan requires that each jurisdiction submit a compliance plan that indicates
how the jurisdiction intends to comply with the Titles of the Functional Plan. This compliance plan must be
submitted by August 19, 1998. Attached is a summary of how the city is either complying or intends to comply
with the Functional Plan requirements. Our compliance is required by February of 1999. We are requesting an
extension to complete our work on the Washington Square Regional Center to February of 2000.
OTHER ALTERNATIVES CONSIDERED
Find alternate ways to comply.
FISCAL NOTES
none
ckirywfd6m m.aot
CITY OF TIGARD
COMPLIANCE REPORT
Summary
Title 8 of the Urban Growth Management Functional Plan requires that each
jurisdiction in the region submit a report detailing its compliance status with
Functional Plan requirements by August 19, 1998. Following is a summary of
how we intend to comply those requirements.
Recent and Proposed Actions
During recent years as the city has undertaken planning projects, we have
attempted to incorporate aspects of the Functional Plan and design type
concepts in our in our work. As a result, the recently adopted Mixed Use
Employment zoning and design standards in the Tigard Triangle includes
standards that encourage compact, mixed use that is pedestrian and transit
friendly. Additionally, the city has been through hearings and expects to adopt
soon, a rewritten development code that includes those concepts from the
Functional Plan that are appropriate to regulatory language such as parking
standards, minimum densities and allowance of accessory units.
The City's Comprehensive Plan is proposed to be revised to update planning
horizons, change outdated language and to adopt the required map showing
boundaries of the design type areas.
Other actions that are being undertaken include a new comprehensive public
facility's plan addressing streets, sewers, sidewalks and streetlights. One of the
key components to the plan in the transportation system's plan that is being
undertaken under a contract with DKS Associates. We expect that this work will
dovetail with the requirements of the updated Regional Transportation Plan and
the requirements of Title 6 of the Functional Plan.
We also have recently adopted ordinances relating to the "safe harbor's" means
of protecting natural resources and significant tree protection ordinances.
Additional ongoing efforts to address Tigard's planning issues include the
formation of a downtown group that may focus on design, land use and parking
issues associated with the city's main street and surrounding areas.
Targeted Housing and Employment Units
We have undertaken an extensive analysis of our capability to accommodate the
Table 1 Target Capacity of Housing and Employment Units listed for Tigard in
City of Tigard
Compliance Plan Summary
Page 2
the Functional Plan. Our findings are attached, but in summary, we find that we
are 597 housing units short and 1565 employment units short.
What we have found is that generally, with our current zoning designations
developed to 80% of zoned density, we can accommodate the targeted housing
and employment units without changing existing zoning. The exception to this,
however, is the area of the City's designated regional center where part of our
mixed use target is required. The zoning in the Washington Square area
currently does not allow residential use. We propose to address this issue as
nnrfi of the \Nnchinn+n r% Qnll- o- Ccntcr ,.audy that : t:y uii J______
F--- _ _ _ ...q........ . ,-G..,. ..vim.. n uL %A a I L I~ vui iai uuai Wa~%.
Washington Square Regional Center
i
The Washington Square Regional Center is the subject of a multi-jurisdictional
master planning effort that has been funded by a TGM grant. The resulting
master plan is expected to provide a 20 year plan addressing land use,
transportation and design issues. The exact boundaries of the regional center
are one of the considerations that is the subject of the work being done. Our
initial evaluation of vacant and redevelopable lands with the general area
indicate that we may easily accommodate our needed targets for the area. We
are closely coordinating our efforts with Washington County to assess the
location of our two jurisdictional targets to ensure that accommodation of our
targets is done in such a way that makes sense.
An extensive public involvement effort is associated with the master planning
effort which is being coordinated through a task force representing stake holders
in the area.
It is anticipated that this work will continue into the summer of 1999. Since this
work is so important to Tigard and the region, it would serve no purpose to rush
the work to meet a February, 1999 deadline. We are, therefore, requesting a
one year extension to complete our work on the regional center to
February, 2000.
City of Tigard
GROVVT-H CAPACITY ANALYSIS METHODOLOGY
GOAL - Determine the calculated capacity of dwelling units and jobs by the year 2017 using Tigard's
current Zoning as required by METRO's Urban Growth Management Functional Plan, Title 1, Section 5.
Task 1 - Identify All Buildable Land in the City of Tigard.
Data Sources:
Taxlots - Washington County Assessment and Taxation 5/98
Flood Plain - Washington County 1974 Flood Plain Series
Wetlands - Fishman Environmental Services, 1993-1994, City of Tigard
Slopes - Washington County Land Use & Transportation; originated from 1:24K scale DEMs
vacant96 - Wash. Co. Land Use & Transportation; *see attached "Documentl - 1059 acres
redev94 - METRO Redevelopable Lands, 1994 - 443.1 acres
Tigard Boundary - City of Tigard, 4/98
Tigard Zoning - City of Tigard, 4/98
Any new data sets, described below, were created from these original sources.
A) Vacant Lands
1) vacant96 - Checked against 7/96 ortho photos and against City building permits to remove any
recently developed or committed lands. Removed lands within the Flood Plain, Slopes and also
Wetland areas. 608.1 acres.
2) vac pca - Derived from Taxlots. Using Tax Assessor PCA codes (100*, 200*, 300*, 700*,
900*) to identify further vacant lands that fell below METRO's 1/2 acre threshold. Removed lands
within the Flood Plain, Slopes and also Wetland areas. Checked against 7/96 ortho photos and
against City building permits to remove any recently developed or committed lands. 20.19 acres
B) Redevelopable Lands
1) redev94 - Polygons from METRO's grid based analysis were transferred to a taxlot base.
Removed lands within the Flood Plain, Slopes and also Wetland areas. 392.06 acres
C) Infill Lands
7/31/98
1) intill - Derived from Taxlots. Using METRO's methodology from the Urban Growth Report, Part
3, Buildable Lands and Capacity Analysis, Step 15, page 19, to identify lands capable of receiving
residential infill capacity. Essentially, this means lands that are between 3 and 10 times greater
than the minimum lot size allowed byTigard Zoning. 1033 lots.
NOTE: At this writing, buildable lands falling within Title 3 riparian buffers have not been removed. It is
expected that less than 5% of buildable land will be affected.
Task 2 - Calculate HouseHold and Employment capacity by the year 2017.
Daia Souicub.
vacant96 - see Task 1 above
vac pca - see Task 1 above
redev94 - see Task 1 above
infill - see Task 1 above
Tigard Zoning - City of Tigard, 4/98
A) Calculate HouseHold (HH) capacity.
1) For each buildable lot (or polygon of vacant(vacant96, vac pca) and
redevelopable(redev94) land, the following calculations were made according to Tigard's
Community Development Code, Density Computations Title18 Chapter 92, Section 020
a) "Net developable area" was determined by deducting area for public facilities, 20% or
15% for single-family and multi-family respectively.
vacant96 - 497.14 acres
vac pca - 16.32 acres
redev94 - 326.45 acres
b) Divide the net developable area "by the minimum number of square feet required... by
the applicable zoning district."
c) Deducted 20% from the result of step'b' to arrive at 80% of HH capacity as required
by Title 1, Section 5) A) 2) of the Urban Growth Management Functional Plan.
vacant96 - 2971 HH
vac pca - 79.1 HH
2
7/31/98 Tigard Growth Capacity Analysis Methodology
redev94 - 1089 HH
2) Household capacity for infill (infill) lands was calculated according to METRO's Urban Growth
Report, Part 3, Buildable Lands and Capacity Analysis, Step 15, page 19. Lands between 3 and
6 times the minimum area allowed by respective Zoning District were assigned one additional
housing unit and lands between 6 and 10 times were assigned 2 additional housing units.'
infill - 1337 HH
Unlike in all other Zoning Districts, infill lands greater than 10 times the minimum area allowed by the
CBD Zoning District were assigned 2 housing units due to the occurrence of existing residential uses on
relatively large lots.
B) Calculate Employment(EMP) Capacity.
1)Established employees per acre density constants.
a) Began w/ densities used on page 10 of METRO's Urban Growth Report, Part 3,
Buildable Lands and Capacity Analysis, Step 6 and transferred the densities Tigard's
Zoning Districts
b) Adjusted the density factors to reflect current development patterns in the City using
information collected in the Tigard Database 1996 page 98 and the Tigard Transportation
Update Project as part of Tigard Ordinance 96-41, Goal 12. The final employees per acre
densities are listed below:
C-G 27.0
C-C 17.0
CN 16.0
CP 88.0
CBD 50.0
MUE 27.0
I-H 25.0
I-L 24.0
I-P 24.4
R-1 0.8
R-2 0.8
R-3.5 0.8
R-4.5 1.0
R-7 2.0
R-12 3.0
R-25 3.0
R-40 6.0
2) Deductions to the area of each lot was made according to maximum impervious surface
coverage limits as required by Tigard's Community Development Code. The product of the
remaining area and the employee density was the number of employees for that lot/polygon.
3
7/31/98 Tigard Growth Capacity Analysis Methodology
vacant96 - 4374.42 EMP
vac pca - 88.18 EMP
redev94 - 7733.04 EMP
3) Employment infill ("backfill") was calculated as an additional 10% of the sum of employees on
non-residential lands and added to the sum of the above. Backfill: 1140 EMP Total: 13338 EMP
RESULTS:
The City of Tigard's growth capacity by the 2017 under current Zoning designations falls slightly short of
the targets set by METRO in I able i of the U,uay, Orc*; :",a^cgernent Funn.finnal Plan. Tigard's Multi
Use Areas( the Tigard Town Center and the Washington Square Regional Center) are grossly deficient in
capacity under current zoning. See below:
HOUSEHOLDS EMPLOYEES
Tigard 5476 13336
METRO 6073 14901
Targets:
-597 -1565
9.8% short 10.5% short
HOUSEHOLDS EMPLOYEES
Multi-Use 693 3879
Areas
METRO 981 8026
Targets
-288 -4147
29.38% short 51.67% short
For further breakdown of these capcities, please see the following sheets.
Prepared by
Brian R. Embley
Associate Planner/GIS Specialist
Long Range Planning Division
4
7/31/98 Tigard Growth Capacity Analysis Methodology
Capacity by Zoning District
31-Jul-98
ZONE NET ACRES HOUSEHOLDS EMPLOYEES
C-G 192.17`16016988 0 5188.67
C-N 1.54607805326 0 8.67
C-P 27.20308930211 0 1669.49
CSD 14.36270156107 494.53 718.13
-H 2.827134297521 0 70.68
I-L 42.09319674013 0 1010.22
11°P 56.72471303949 0 1384.05
MUE 50.06695936639 223 1351.79
R-1 4.09958241506 4.16 I=
R-12 91.46119674013 1218.19 274.39
R-2 0.904787878788 1.56 0.73
R-25 43.89239508724 1546.48 131.7
R-3.5 33.94698025712 1143.22 27.14
R-4.5 200.4769859963 1238.98 200.43
R-7 78.13875045914 605.26 156.26
Grand Total: 839.9161528926 5476 12195.64
+ backfill 1140
13336
METRO 6073 -14901
Targets:
- 597 -1565
9.8% short 10.5% short
City of Tigard, Growth Capacity Analysis Methodology
Capacity by Design Type
31-Jul-98
DESIGN TYPE NET ACRES HOUSEHOLDS EMPLOYEES
619.464199954087 3557.21 5132.57
CORR 193.494364912764 1225.68 3183.85
RC 105.450165977961 129.99 2977.56
TC 21.5074320477502 563.12 901.66
Grand Total:
839.916162892562 5476 12195.64
+ backfill 1140
13336
METRO 6073 14901
Targets:
-597 -1565
9.8% short 10.5% short
City of Tigard, Growth Capacity Analysis Methodology
Capacity by Buildable Land Type
31-Jul-98
BUILDABLE TYPE NET ACRES HOUSEHOLDS EMPLOYEES
INFILL 0 1337 0
REDEV 326.453087465564 1089 7733.04
VACANT 513.463065426599 3050 4462.6
Grand Total:
839.916152892562 5476 12195.64
+ backfill 1140
13335
METRO 6073 14901
Targets:
- 59? -1565
9.8%o short 10.5% short
City of Tigard, Growth Capacity Analysis Methodology
IJpCurten r -1-
GROWTH CAPACITY ANALYSIS METHODOLOGY
Task 1: Initial Inventory of Vacant Lands within Washington County's Urban Growth Boundary.
Goal: The primary goal of this task is to evaluate vacant lands inventoried by METRO in 1996. The
focus of this process ties vacant lands and plan designations to specific Taxlots and eliminates lands
constrained by flood plain and steep slopes. The initial results of this analysis identify unconstrained
vacant lands in-spatial and tabular databases.
Current Data Sources:
Tax1ots -Washington County Assessment and Taxation 11/97
Comprehensive Plan Designations -Washington County Planning Division 11/97
Vacant96 -METRO 1996 Inventory
Flood Plain -Washington County 1974 Flood Plain Series
Slope >25% -METRO 1:24,000 Scale DEM's
Data Limitations:
• Plan designations are complete for County jurisdiction.
• Plan/Zoning information is not accurate for City jurisdictions.
• Metro vacant lands inventory for 1997 will be complete in March, 1998.
• Slope is generated from DEM's at 1:24,000 scale, -GRID cells are 104 ft.
• Only four small areas within the UGB have slopes greater than 25 percent.
Methodoloay:
ARCIINFO GIS software was utilized to perform a series of overlays to combine the above listed spatial
data. The following process was used to derive a separate tabular data base identifying net acres of vacant
lands by Taxlot and plan designation.
• Identify vacant lands within UGB.
• Eliminate constrained lands and keep track of acreage.
• Identify Taxlots.
• Identify Plan Designations.
Sample Data Base:
-L.AN AC~ C 'ETNA
1 N3250000200 R9 25.08 24.03 1.05
1 N3250000500 R9 1.18 0.53 0.65
1 N3250000690 R9 1.21 1.11 0.10
1 N325AA04700 RL 7.68 0 7.68
1 N325AA04700 RM 2.17 0 2.1
Item Definitions:
Item: Definition:
TLNO Taxlot Number.
PLAN County/City Plan Designation.
PLAN_AC Acres of indicated PLAN.
CON.-AC Acres of constrained lands due to Flood Plain and/or Steep Slopes.
NET_AC CON AC subtracted by PLAN AC, -Net buildable acres.
Notes:
Currently, both tabular and spatial databases exist. However, due to limited GIS capabilities among all the
participating jurisdictions it is preferred that only tabular databases are maintained
FAUSERAFRANKOWROWT Hca.docDOC Created on 11118197 09.55
DRAFT #1
Agenda Item No.-I.
Meeting of.IC~$_
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor & City Council
FROM: Cathy Wheatley, City Recorder
DATE: August 11, 1998
SUBJECT: Council Packet Material for August 18, 1998
Agenda Item 7
Packet material for this agenda item will be forwarded with the Council newsletter that will
be mailed later this week.
AGENDA ITEM #
FOR AGENDA OF 8/18/98
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Council Goal Update
PREPARED BY: Cathy Wheatley DEPT HEAD OK ITY MGR OK
ISSUE BEFORE THE COUNCIL
Discussion of the progress on the Councils goals.
STAFF RECOMMENDATION
Review and discuss the attached summary report.
AIJA VivY1C111V1r 13 iVjuy`itu\ 1
Attached are brief summaries of the efforts to date on the stated Council goals for this year (yellow pages).
Also attached are the tasks identified during the last C -)until goal-setting session with regard to specific
activities considered to be part of departmental responsibilities and individual work programs (pink pages).
The next Council goal-setting session is scheduled for the workshop meeting of October 20, 1998.
OTHER ALTERNATIVES CONSIDERED
Advise staff if any amendments are need to the direction being taken, timelines proposed or work completed or
planned.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Visioning goals are identified throughout the goals and tasks developed by the City Council last October.
FISCAL NOTES
N/A
is \adm\cathy\council\goalsum.doc
GOAL
A specific new direction Council wants to tame or a specific change
in past direction, or a specific position the City wants to advocate.
lb Liz
0 Maximize opportunities for citizens to participate and contribute through
an effective VOLUNTEER PROGRAM.
Update: February 1998
City Council authorized the creation of a volunteer coordinator position. The volunteer
coordinator will be hired by April 1 and will be responsible for citywide coordination of
volunteers.
T«
~..77:x'.-
....L..,.,, a Luv_v~jjL cvOL+
UI LCC7 twiivii.ies iur each department is avaiiabie at City Hall and the
Library. Staff has been receiving an average of two calls a week from citizens interested in
participating.
Update: May 1998
Network Services is using Tigard High School volunteers to write a Web Page, working
through Susan Koepping, our Volunteer Coordinator.
Susan Koepping was hired as the Volunteer Coordinator. She began her duties April 15,
1998. Susan is responsible for coordinating the City-wide volunteer program, including
recruitment and training. She is working closely with the Library Volunteer Coordinator and
all City departments to identify volunteer opportunities and place and retain volunteers.
Update: August 1998
Susan Koepping, the Volunteer Coordinator, has initiated an enhanced volunteer program.
Volunteers have been recruited and placed in departments that haven't used volunteers in
the past. All departments are now using volunteers. Programs for volunteer orientation
have been established. Reporting systems have been developed. Contact have been
initiated with community groups, agencies, the School District and the media.
Update: Goals & Tasks - Page 1
• Fb Jim
r Identify the City's commitment top PARK FACILITIES AND
RECREATION programming to the year 2010.
Update: February 1998
An advisory committee is working with the Planning Commission to complete this task.
Several work sessions and open houses are scheduled over the coming months.
Update: May 1998
We are mid-way through the completion of an updated Park System Master Plan.
Update: August 1998
~t CC:a VV~r:~ W:~yv of uic park master plan study included developing a site and
management plan for the expansion of Woodard Park. This work, which featured a series
of three neighborhood workshops, has been successfully completed. A final plan and
narrative report are due in August. In late June, a joint meeting of the Planning
Commission and Task Force was held to discuss the findings of the random sample mailing
to 5,600 Tigard-area households of a parks survey questionnaire. The meeting also
included a discussion of a separate, youth-oriented questionnaire completed by several
hundred students attending five Tigard-area schools. Last week the Task Force/Planning
Commission completed a bus tour of potentially available sites to meet City park needs.
The consultant currently is working with the Operations Department to identify appropriate
maintenance levels for each park type, current and projected maintenance costs and
projected staffing needs. A draft master plan report is scheduled for completion in
September.
Update: Goals & Tasks - Page 2
W Gus
• Identify, schedule and participate in specific activities the City can under
take or promote that result in IMPROVEMENT'S TO 99W
balanced with community interests.
Update: February 1998
The Transportation System Plan (TSP) Study currently being performed by DKS is expected
to be completed in the next 4-5 months. The existing conditions have been established, and a
model has been created to project future traffic volumes. The next submittal is an analysis of
alternatives to address the future traffic impacts. Necessary improvements to the streets within
Tigard will be identified through this study. Implementation of the recommendations should
eventually alleviate traffic volumes on 99W.
T'.:e uµll u/"w intersection improvement Project is funded through MSTIP 3.
Based on the funding reduction resulting from Measure 50, project design for the project will
not be initiated until at least 6 or 7 years from now. The status of 99W as a State Highway
and the inability of ODOT to provide funding assistance are contributing factors towards the
relatively low priority placed on this project. If circumstances change and ODOT is able to
participate in the project, the improvements at the Hall/99W intersection could be moved up
in the MSTIP 3 implementation time frame.
Update: May 1998
The Transportation System Plan (TSP) Update study by DKS would identify improvements
that need to be constructed to accommodate the current and future traffic projections. This
work will be ongoing over the next several months and should be completed within 6 months.
Construction of the recommended improvements is expected to alleviate traffic volumes on
99W. For further details on the progress of the study, refer to the Council Goal update on the
Comprehensive Public Facility Plan.
The City is currently examining possible corridors for the Dartmouth Flyover connecting
Dartmouth to Hunziker Street, then through to Hall Boulevard south of City Hall. This street,
if constructed at some time in the future, would draw traffic from 99W and hence alleviate the
traffic congestion on that highway.
The status of the Hall Boulevard/99W Intersection improvement has not changed since the
February update. The project design is scheduled to be initiated 6 years from now with
projected completion of construction by the end of the year 2006. Again, the status of 99W as
a State Highway and the inability of ODOT to provide assistance are contributing factors
towards the relatively low priority placed on this project.
Update: Goals & Tasks - Page 3
Update: August 1998
Improvements to 99W
The Transportation System Plan (TSP) Update study by DKS is currently on hold until the
review on current land use is completed. This review of land use is necessary because the
Metro model does not take into account traffic from Sherwood, Newberg or McMinnville.
Hence, the original projections of future traffic are relatively low in this area. DKS should be
able to resume work using updated information in August. The entire study should be
completed by the end of the calendar year. Construction of the recommended improvements is
expected to alleviate traffic volumes on 99W. For further details on the progress of the study,
refer to the Council Goal update on the Comprehensive Public Facility Plan.
The corridor study for the Dartmouth Flyover connecting Dartmouth to Hunziker Street,
then thrnnnh to Hal.! D:.i:icc-V u Svuiii of iit
11- y riaii has been added to the DKS TSP update.
The feedback on this corridor from DKS is likewise on hold until the updated information is
available for their projections. We have established several preliminary alignments on the
segment from Hunziker to Hall. One alignment connects at the O'Mara intersection. The other
swings the road south and connects almost midway between O'Mara and McDonald Street.
The entire segment from Dartmouth to Hall, if constructed at some time in the future, would
draw traffic from 99W and hence alleviate the traffic congestion on that highway.
Update: Goals & Tasks - Page 4
W Jim
Define the CITY'S ANNEXATION PROGRAM on four distinct
areas; Walnut Island, Bull Mountain, Metzger, and other areas.
Update: February 1998
With the voter approval of Measure 50, the City has begun to process annexation requests and
collect waivers for future annexations. Staff will be presenting an annexation policy for
Council consideration in March.
Update: May 1998
An annexation policy discussion was held by Council and direction was given on how to
proceed. The issue will be revisited once the Boundary Commission functions are delegated
to local governments.
Update: August 1998 - No change from May 1998.
Update: Goals & Tasks - Page 5
ZENOW
{b Jim / Bill
As the lead agency, define the course for the FUTURE OF THE
DOM NTOMW in cooperation with merchants and the community, and
specific actions that can be taken toward desired results.
Update: February 1998
The Community Development Department is budgeting for consulting assistance to complete
a downtown master plan. In addition, staff is reviewing previous efforts for the downtown to
determine status of the recommendations.
Update: May 1998
The Downtown Advisory Committee hosted a meeting regarding the future of the downtown.
Bill, Liz and Jim provided background information to the participants at the meeting. The
group committed to discussing how to proceed with downtown. Staff will provide necessary
support as needed.
Update: August 1998
The Downtown Advisory Committee has met on several occasions. The Main Street
Program offered by Livable Oregon was presented at one meeting. Presently the
Committee is going through some turmoil as the leadership has been ill-defined. ByLaws
and election of officers should help to set direction for the group. Land use issues and
study area boundaries have also been discussion topics. The group hopes to report to
Council in October.
Update: Goals & Tasks - Page 6 ,
Rb Ed
o Obtain a LONG-TERM WATER supply solution.
Update: February 1998
1. The Willamette Water Supply Agency had its first meeting on February 4 and the turnout was
excellent. The next meeting is scheduled for March 4, 1998.
2. The City of Tigard entered into a contract with MSA to compile a preliminary engineering and
implementation plan for the Willamette Water supply system. Bowler and Associates is
working on a public information program.
3. The City of Tigard and the Tualatin Valley Water District have been negotiating with the
State Department of Corrections and Wilsonville on a long-term water solution. Some
runding is available from the the Department of Corrections tor use in the water treatment
facility.
The first newsletter on the Willamette water supply is scheduled to be mailed to water users
by February 20.
Update: May 1998
The City and IWB continue to work with the WWSA on regional issues and regarding the
Willamette River as a potential water source.
The water treatment plant is moving along nicely in three areas: preliminary engineering and
implementation plan - reviewing sites, plant layout, and transmission alignment and cost
estimates. The public information program is underway with our second newsletter due to be
mailed within the next two weeks. The rain water monitoring program will begin in June. In
the next quarter, land acquisition and water rights issues will begin being explained.
Update: August 1998
The City continues to look at long-term water supply options. The City of Portland has
finally distributed a packet of draft scenarios and will make a presentation to the City
Council. The work on the Preliminary Engineering Report and raw water monitoring are
proceeding nicely. We are still on schedule for final reports in December.
Update: Goals & Tasks - Page 7
lb Jim / Ed
• Provide tools and implement programs that PROTECT AND
ENHANCE THE COMMUNITY'S AESTHETIC
QUALITIES balanced with development - such as planting 2000 trees
by the year 2000.
Update: February 1998
Community Development
The Design Evaluation Team has been formed and is tentatively scheduled to review Eagle
Hardware in late February.
At the joint Planning Commission/City Council meeting on February 17, there will be
discussion on concepts and tools for protecting and enhancing community aesthetics.
Public Works:
Phase 1 of the Tree 2000 program will be presented to City Council on February 24, 1998.
To date, we have planted 550 trees at Englewood Park during Make a Difference Day last
October.
The storm water crew is working on policies and procedures for water quality pond
maintenance and aesthetic values. A draft report is tentatively scheduled for Council review
in April The Budget Committee will also see details for an enhanced water quality program.
Each Wednesday morning, City crews remove illegal signs from right-of-way areas.
Update: May 1998
Community Development has presented information to Council regarding the current design
standards within the City. An analysis is being done on what the jurisdictions do to address
aesthetics. Staff will be returning to Council for further discussion this Summer.
Public Works continued the sign removal program on a weekly basis; however, we are
considering modifying our schedule.
Staff continues to work with volunteer groups in the tree planting program. The Trees 2000
Plan was approved by City Council and two contracts for tree planting were let for Cook and
Summerlake Parks. These two projects will be completed in June.
Staff is working with the Mary Woodward teachers and parents in developing a garden site to
be used as a teaching tool as well as a neighborhood garden.
Update: Goals & Tasks - Page 8
Update: August 1998
Community Development will be presenting the results of an analysis of how other
jurisdictions handle aesthetics to Council in August. The Downtown Committee is also
interested in this issue and is considering forming a subcommittee to evalute design
standards.
Update: Goals & Tasks - Page 9
lb Jim / David
• Encourage and support private sector programs TO NUINTAIN
DIVERSE AND AFFORDABLE MOUSING AND
PROTECT TIGARD'S OLDER HOUSING STOCK.
Update: February 1998
Staff has been working with the Housing Code Task Force to determine the City's need for
minimum housing standards. The Task Force will present their recommendations to Council
in the spring.
I
Update: May 1998
The Community Housing Task Force is continuing its work. Progress is slower than
originally anticipated; however, Task Force members believe that the process is effectively
building consensus so that the final recommendation to Council should represent the
consensus of all represented constituencies. Currently, the Task Force is finishing review of
the substantive provisions of a draft Housing Code. Upon completing this review, the Task
Force will address the issue of compliance, penalties and enforcement and funding
mechanisms. To date the Task Force has determined:
• Tigard should adopt a Housing Code.
• Enforcement should be reactive (complaint and referral driven).
• The Housing Code should apply to all residential property.
• One housing inspector should be hired to staff the program.
Note: this position is reflected in the 1998/99 proposed budget
(General Fund).
The Task Force should complete its work and present their recommendations to Council by
late Summer.
In pursuit of this goal, Council approved the renewal of the tax exemption for the Villa La
Paz project. They passed Resolution No. 98-21 dated March 24, 1998, granting the
exemption.
Update: Goals & Tasks -Page 10
Update: August 1998
The Community Rousing Task Force has completed its review of the substantive provisions
of the ordinance. Their next meeting is devoted to hearing from representatives of Social
Care facility providers (senior and disabled housing providers) to assist in the
determination of whether to include such uses in the scope of the ordinance. These uses
are licensed and regulated by the state. After this issue is resolved, the Task Force will
turn to the remaining issues of compliance, penalties and enforcement and funding
mechanisms.
The Task Force now anticipates it will complete its work and report to the Council this fall.
Update: Goals & Tasks - Page 11
lb Jim
. Promote BETTER PUBLIC TRANSPORTATION to serve
riders within Tigard and from Tigard to other suburban communities-
Update: February 1998
Staff has been evaluating the level of service the City receives vs. revenue from local
businesses. Further analysis is needed to complete this phase of our work.
Tri-Met held several community meetings. The results of those meetings is expected this
spring. Staff will update Council when this information is completed.
Update: May 1998
Staff met with Tri-Met to review the funding and make suggestions. Staff will continue to
follow.
Update: August 1998
Staff requested that Tri-Met furnish Council, in writing, with new neighborhood bus routes
for Tigard as part of the Transit choices for the Livability process. We are waiting for a
response from Tri-Met.
Update: Goals & Tasks - Page 12
W Gus
® Develop a COMPREHENSIVE PUBLIC FACILITIES
PLAN that includes construction, management, funding, and maintenance
for streets, sewers, sidewalks and street lights.
Update: )[February 1998
Provided review comments on the Existing Conditions submittal of the City of Tigard
Transportation System Plan (TSP) update study currently being performed by DKS. DKS is
currently running a model to project traffic volumes expected by the year 2010. The next
submittal will be the Alternatives Analysis, which is expected within a week. These
alternatives will address ways to alleviate the traffic congestion expected in future years. After
inaL SUDII Eal, a Vlci6-i6u aiternati - ~.:..e'.ected =d Frnm that MMe.1 will
come a list of future projects for implementation in the Capital Improvement Program.
Sanitary Sewer: The sanitary sewer plan has progressed substantially as of this update. The
sanitary sewer maps have been digitized and are now accessible through GIS. In addition, we
have created a sanitary sewer master plan with some projects for sewer upgrade identified by
both Public Works and USA. Further evaluation of existing line conditions and capacity will
be ongoing in the next few months. A flow monitoring program to verify existing flows and to
provide data for future projections will be initiated as part of this effort.
Storm Drainage, Sidewalks and Streetlights: The storm drainage, sidewalks and streetlight
plans are still in the preliminary stages. Evaluation of available information and existing
conditions is currently ongoing.
Update: May 1998
Streets: The Transportation System Plan (TSP) Update study by DKS has been projecting
significantly lower future traffic volumes than expected. The study is using information provided
by Metro for these traffic flow projections. The discrepancies appear to be in land use for certain
areas in Tigard. The City is currently reviewing and verifying the land use in the Tigard Triangle
and in several other areas in Tigard, and has been providing more reliable information to DKS for
use in the study. We have processed an amendment to the contract with DKS to allow for this
additional work. DKS will convert the land use data collected and create a computer model using
the updated information. The final product will be an updated Transportation System Plan that
would identify improvements that need to be constructed to accommodate the current and future
traffic projections. This work will be ongoing over the next several months and should be
completed within 6 months. Construction of the recommended improvements is expected to
alleviate traffic volumes on 99W.
Update: Goals & Tasks - Page 13
Update: May 1998 (continued from previous page)...
The Engineering staff is currently in the process of contracting for update of the City's DOS-
based Pavement Management System and for re-rating of the City streets to update the existing
database. The contract for the upgrade and updating of street-related information is expected to
be executed by the end of the month. From this system update and review of City street
conditions will come a long-term plan for preventive and corrective maintenance on the City
streets. This plan will be a key component of the public facility plan for the streets. '
Sanitary Sewer: Since the February update, the Sanitary Sewer Master Plan has been
further refined to highlight potential projects for sewer extension and to identify areas of concern
for further detailed study. The entire system appears to be in good condition. The problem areas
identified by Public Works wastewater crews have mostly been addressed through repairs funded
i.s. +6% ann„al Ranitarv 4ewer Maior Maintenance funding in the CIP budget. The flow monitoring
program to verify existing flows in the areas of concern will be initiated next fiscal year through
the Capital Improvement Program. This flow monitoring program will provide data for future
flow projections. The flow projections will tell us what line segments need to be upgraded to
accommodate the anticipated flows.
Storm Drainage, Sidewalks, and Streetlights: The storm drainage, sidewalks and streetlight
plans are still in the preliminary stages. However, the projected schedule for completion of the
facility plan for each infrastructure element is still as originally submitted. The Pavement
Management System software has an optional sidewalk module that we intend to incorporate next
fiscal year after the basic system is installed and fully operational. The sidewalk module will
capture information on the existing sidewalks throughout the City and provide the basis for
development of long-term maintenance and sidewalk extensions Citywide. The initiation of a 5-
year program for refurbishing of existing steel streetlight poles is included in the streetlight budget
for FY 19989-99.
Update: Goals & Tasks - Page 14
Update: August 1998
Comprehensive Public Facility Plan:
Streets: The work to review and verify the land use is being performed by inhouse staff and
should be completed by mid-August. Once the information is provided to DIES, the TSP update
can continue. The entire study should be completed by the end ofthe calendar year.
CHEC Consultants has developed the update to the City's DOS-based Pavement Management
System and has re-rated the City streets to update the existing database. From this system update
and review of City street conditions will come a long-term plan for preventive and corrective
maintenance on the City streets. This plan will be a key component of the public facility plan for
the streets.
Saniiary Sewer: ' A ,i- c, ~v .nonitnrina nroeram to verify existing flows in
~ .u.......b for f r the _ fl. _
the areas of concern was approved for FY 1998-99. The Engineering Department is exploring
options with USA for the flow monitoring of specific areas within Tigard. Once the flow
monitoring methods and plans have been established, the program will be initiated. This flow
monitoring program will provide data for future flow projections. The flow projections will tell us
what line segments need to be upgraded to accommodate the anticipated flows. The plan for
segment upgrade will be developed using this information.
Storm Drainage, Sidewalks, and Streetlights: The projected schedule for completion of the
facility plan for each infrastructure element is still as originally submitted. The City has
participated in the funding of a floodplain study. The study results and maps reflecting the
updated floodplain should be ready by September 1998. The information from these maps will be
used in the development of the Comprehensive Public Facility Plan for Storm Drainage. In
addition, the City has included the Washington Square pre-treatment project in the 1998-99
Capital Improvement Program. This project is on the USA storm drainage master plan and is
intended to address the water quality problems in the storm runoff from the Washington Square
and surrounding area. The Pavement Management System software has an optional sidewalk
module that we intend to incorporate this fiscal year after the basic system is fully operational and
the staff has had experience in working with it. The sidewalk module will capture information on
the existing sidewalks throughout the City and provide the basis for development of long-term
maintenance and sidewalk extensions Citywide. The initiation of a 5-year program for refurbishing
of existing steel streetlight poles is included in the streetlight budget for FY 1998-99. The
initiation of the first phase of the refurbishing program will be sometime in the next few months.
Update: Goals & Tasks - Page 15
TASK
(update - May 1998)
A specific activity that is part of a departments' assigned
responsibilities; part of a department or individual's
work program.
COMPLETED
• Change Council Goal Setting Cycle to Fall.
• Finalize long-range plans for Cook Park
• Apprise Council of Pending Development Locations.
_ a_ - _ r, _ OXIT AT..-.&u -1-4-
• Evaiuaiv usu ulw irAiwilare LaUUt1ug devices ivi 1.7 1 w■ .u aruaw.u.
TO BE COMPLETED THIS YEAR
fb Jim
• Survey, assemble and evaluate opportunities to create tools to protect
community aesthetics.
Update: February 1998
Council adopted design standards for the Tigard Triangle this past year.
The Design Evaluation Team (DET) was appointed by Council to provide flexibility to these
standards.
Update: May 1998
The DET reviewed a proposal for Eagle Hardware and provided a report with
recommendations.
Staff is evaluating current City standards and comparing to other jurisdictions. Findings will
be presented to the Council in July for further direction.
Update: Goals & Tasks - Page 16
Update: August 1998
Staff has completed its review and will be discussion the review with Council on August
25, 1995.
Update: Goals & Tasks - Page 17
Ib Liz
o Implement a revision to the CIT program to emphasize citizen education,
and citizen access to resources on one evening a month.
Update: February 1998
The first CIT meeting in the new format was held February 5. Approximately 53 citizens
attended. The new format accommodates all of the CITs at one meeting. The first portion of
the meeting is a general session with educational topics. The second hour is a break-out
session for citizens to participate in discussions on a variety of topics.
Update: May 1998
The CIT meetings continue to be held under the new format one meeting a month.
Attendance is being tracked and has been as high as 64 and as low as 45. The Council and
Facilitamrs,.rill f icriwaSth.3 vTI c_ _ I
. at iziiu iuty suggestions for changes at a Work
Session on May 19.
Update: August 1998
At the May 19 work session, the City Council and CIT facilitators agreed to continue the
current CIT format through the calendar year. Staff continues to make one-on-ones
available for citizens, but they are poorly attended. Continuation of this aspect of the CIT
program will be discussed by the Council and Facilitators at the September 15 study
meeting.
Update: Goals & Tasks - Page 18
Ib Liz / Urwn
• Conduct Visioning Process.
Update: February 1998
The first "Tigard Beyond Tomorrow" report was issued to the citizens at an Open House on
January 29. The report is a summary of the community's 20-year vision effort and contains
direction statements, goals, strategies and action plans for each of the six target areas. The
Tigard-Tualatin School District Board and the Tualatin Valley Fire District Board (partners
with the City), will receive reports in February.
Update: May 1998
Staff has completed presentations to service groups on the visioning final report. Action plan
activities are being monitored and a report on the progress in each target area was given to
Council on May 12.
Update: August 1998
Action plan activities are reported on Council summary sheets.
Staff continues to monitor action plan activities in each target area. A report will be
presented to Council at the September S meeting.
Training for staff to develop performance measures is being developed and will be
completed by the end of the year.
Update: Goals & Tasks - Page 19
lb Liz
• Develop long-range and short-range space plans and evaluate funding
alternatives.
Update: February 1998
The consulting architect to the Space Committee developed concept plans and costs over the
holidays. The plans were reviewed with key staff The Space Committee will reconvene on
February 11 to review the concept plans and costs and discuss a public information schedule.
Update: May 1998
A phone poll of Tigard voters was conducted in April to determine support for facilities
expansion. Council will discuss the results on May 12 or May 19 and direct staff on how to
proceed.
Update: August 1998
On August 11, Council will consider placing a ballot measure before the voters at the
November 3 General Election.
Update: Goals & Tasks - Page 20
lb Sandy
• Employee Recognition.
Update: February 1998
Duman Resources continues to provide a Cityscape article each month on the "Employee of
the Month."
A new recognition program was recently started where a "traveling trophy" filled with candy
is passed from one employee (deserving recognition of outstanding work) to another
deserving employee. (To further clarify, the recipient of the trophy selects the next person to
receive the trophy.) This peer recognition has been well received and employees are having
fun with the new concept.
i ne citywide Employee Recognition Program is scheduled for February 27, 1998.
Update: May 1998
• Our City-wide Employee Recognition Program was held in February, with a turnout of over
100 employees and 8 family members.
• The Employee of the Month Program is beginning to recognize more teams for outstanding
City service, which is great for our work units.
• The Traveling Trophy is now at its sixth recipient and has been passed among four
departments.
Update: August 1998
This Council goal has been fully implemented and operates on an on-going basis at this time.
Components of the goal include:
• Employee of the month selection
• Articles in each Cityscape on the current Employee of the Month
• Annual Employee Recognition Program
• Traveling Trophy - peer to peer recognition for outstanding work
All of these programs have been very enthusiastically received by employees. The
Cityscape articles have enabled us to showcase outstanding work by City employees.
Update: Goals & Tasks - Page 21
Fb Sandy
• Implement Workplace Violence Recommendations.
Update: February 1998
City of Tigard employees began wearing ID badges on 1/1/98 as part of the Workplace
Violence Committee's recommendations. Meetings were held citywide to discuss this new
program and to solicit information to improve security at City facilities. The Executive Staff
approved the outline of a training seminar to be held on workplace security, which was
another of the Workplace Violence Committee's recommendations. Human Resources is now
identifying trainers for the program.
TTnrlo*o• AT.. ~ lone
Training for all City employees has been scheduled for May 12 through 21, with Jim Fairchild,
CAPE, presenting the program. These four hour sessions are mandatory and will cover such
topics as red flag behaviors, types of workplace violence, violence prevention, creating safe
working conditions, responding to aggressions, how to defuse anger, and other components.
Update: August 1998
All City employees (except for uniformed police who have received training through the
Bureau of Police Standard and Training) have participated in a four hour "Workplace
Violence: A Perspective on Causes and Cures" seminar. There were numerous positive
remarks from staff regarding the usefulness and value of this workshop. This seminar will
become a regular training program offered each year to those new employees joining the
City workforce. All employees now wear City identification badges, as do other visitors to
City offices. These represent the goals under the Workplace Violence Program assigned to
Human Resources. Security improvements to the buildings, which were also
recommended, are under the direction of the Public Works Department.
Update: Goals & Tasks - Page 22
Fb Cathy
• Review Existing City Ordinances and Resolutions.
Update: February 1998
The Records Division compiled a listing of ordinances and resolutions at the request of the
City Recorder.
The City Manager and Recorder met to define the scope of the task and is briefly outlined as
follows:
• Review, list and index Council policy decisions for the last five years.
~ ................0: t';, u.«a;;,u,V, A d.iy viuiiuuicCs (iioi codiiiedj appear to De oDsoiete
and, therefore, should be repealed.
• Review, list and index resolutions for the last five years. Determine if any appear to be
obsolete and, therefore, should be repealed.
• Contact the League of Oregon Cities and other City Recorders and inquire if they have a
tracking system for policy decisions and a review schedule.
Prepare a recommendation to serve as a guideline as to when a resolution or ordinance would
be the proper instrument to use when requesting Council action. For example, should all
policy direction and agreements be adopted by resolution?
Update: May 1998
A report is tentatively scheduled for the Council meeting of June 16, 1998
Update: August 1998
Activity delayed until after the nomination process has been completed for City Council
elections. City Recorder has this scheduled in her goals for the coming year to establish a
time for complettion by the end of this fiscal year.
Update: Goals & Tasks - Page 23
Ib Jim / Dick
• Rewrite Tigard Development Code.
Update: February 1998
A revised Development Code was reviewed at a joint CIT meeting on January 14, 1998. It
was also discussed at the February 5, 1998, CIT meeting. A joint City Council/Planning
Commission meeting to review the draft code is scheduled for April 7, 1998.
We hope to schedule public hearings after April 7, depending on the input/direction received
from the City Council and Planning Cormn:ssion.
Update: May 1998
A joint City Council/Planning Commission work session was held April 7, 1998 to review the
draft Code.
Mmor changes drafted by staff are being incorporated into the next draft to be reviewed at a
public hearing by the Planning Commission on June 15, 1998. Pending the outcome of the
hearing, a City Council public hearing will be scheduled.
Update: August 1998
The Planning Commission held a Public Hearing on June 15, 1998 and recommended the
approval of the proposed code. The City Council held a Public Hearing on July 28, 1998.
Council will hold a work session on August 18, 1998 with adoption set for August 25,
1998. The ordinance is to be in effect on November 26, 1998 in order to coincide with the
adoption by Washington County.
Update: Goals & Tasks - Page 24
Pa Jim / Duane
® Promote use of Metro Greenspaces funds for the Tualatin River and Fanno
Creek.
Update: February 1998
Consultant services were retained to accomplish this task. Contracts have been entered into
with all property owners along identified portions of Fanno Creek and elsewhere in the City
for property purchases.
Negotiations are underway on specific properties.
Update: May 1998
$50,000 has been allocated by the City and Tualatin to examine feasibility of constructing a
pedestrian bridge across the Tualatin River, as well as purchasing two riverside tracts from the
Tualatin Country Club and accepting a donation of a third property along the Tualatin River.
The City continues to negotiate with property owners about purchase of land for greenways
and open space.
Update: August 1998
A study of the feasibility of attaching a walkway to the existing railroad bridge over the
Tualatin has been completed with positive results.
Along Fanno Creek, one property owner has dedicated a pedestrian trail easement to the
City. Negotiations are underway for dedication of one piece of property. Staff is
proceeding with the purchase of a piece of property and acquiring trail easements across
two additional creekside properties.
Update: Coals & Tasks - Page 25
~b Cathy
Schedule regular Board, Committee & Task Force Updates.
Update: February 1998
CIT updates are scheduled for workshop meetings each month with a more comprehensive
update scheduled for the workshop meetings during the months of September, May and
August.
The Planning Commission is scheduled to meet with the City Council on February 17. In
addition a special joint meeting is scheduled with the Council and Commission on April 7 to
review the draft Community Development Code.
The Library Board is scheduled to meet with the City Council on March 17.
The Finance Director is developing meeting dates for the Budget Committee, including an
orientation meeting.
Task Forces appointed by the City Council are scheduled when they are ready to report their
findings and recommendations to the City Council.
Other agencies are also scheduled during the year. The Council will be meeting with the
Tualatin Valley Fire and Rescue Board on March 3. Staff is working with school officials to
determine a date for a joint meeting with the School Board.
Update: May 1998
All meetings noted above were scheduled and held. Staff will prepare a tentative meeting
scheduled for next fiscal year. A report from the Affordable Housing Task Force is expected
mid- to late- Summer.
Update: August 1998
Tentative meeting schedule to be proposed to City Manager by September 15, 1998. City
Recorder will review past meeting schedule and upcoming tentative agendas to determine
which committee/task force meetings are timely.
Update: Goals & Tasks - Page 26
[b Cathy
• Define philosophy and budget for community events.
Update: February 1998
Council discussed this issue at their October 21, 1997 meeting. Consensus of the City
Council at that meeting was to adopt the following general "philosophy" for City events:
The City's intent, when it chooses to sponsor an event is to
> Provide events for Tigard citizens to enjoy.
Si,uwc-atsC iht: Cky to residents and others.
> Provide an opportunity for non-profit organizations to raise money through an
event.
In addition, organizations requesting funding from the City during the budget process will be
submitting estimates of the cost of City services needed for their event in addition to the cash
donation requested. City staff has worked with these groups to assist them with the estimates
of the cost of the services (for example, traffic control or assistance from the Public Works
Department.
Update: May 1998
The first year of the new procedure for the budget process was just completed. Staff will
review to determine if changes need to be made to the manner in which the requests for
funding were scheduled and submitted for Budget Committee review.
Update: August 1998
No activity on this goal other than the City's participation in the Festival of Balloons, 4th
of July Celebration and the Tigard Daze.
Update: Coals & Tasks - Page 27
lb Liz
Develop duties and justification for volunteer coordinator position to serve
all City departments.
Update: February 1998
The job description for the volunteer coordinator was reviewed by Executive Staff prior to
Council review. Council authorized funding for the position and the recruitment process is
underway.
Update: May 1998
Susan Koepping was hired as the Volunteer Coordinator and assumed her duties April 15. A
work program is being developed and will include identification of volunteer opportunities,
recruitment, outreach, coordination of training, and reporting the program's progress.
Update: August 1998
This task completed with the hiring of Susan Koepping as Volunteer Coordinator.
Update: Goals & Tasks - Page 28
TO BE COMPLETED WITHIN ONE YEAR
Fb Gus
0 Develop and implement a mechanism to revise development fees annually to
recover costs. Review engineering fees in 1998.
Update: February 1998
Any changes in fees prior to June 30, 1998 will have to go before the voters. Therefore,
consideration of anv enrrineerine fee increases will be delayed until after June 30. 1998. The
determination of new engineering fees to charge is currently underway. The options for fee
changes will be discussed with City Council in mid-June 1998. The fees decided upon will be
presented to City Council for approval in late July. The new fees will be effective January
1999.
May, 1998
This task is still progressing as scheduled. The proposed new engineering fees will be
discussed with City Council in mid-June 1998. The fees decided upon will be presented to
City Council for approval in late July. The new fees will be effective January, 1999.
Update: August 1998
Engineering Fees:
This task is still in progress. Because of the heavy workload during the summer, the time frame
for development of the fee structure and presentation to Council has slipped. The current plan is
to discuss the proposed fees with Council in September and submit the fee package to Council for
action in November. The new fees will be effective January 1999.
Update: Goals & Tasks - Page 29
1b Ron
Police Funding - specialty programs: programs such as Youth Officer,
GREAT, DARE, Officer at the Square, etc. must be examined.
Update: February 1998
A non-profit organization is being created. One of the purposes of this organization will be to
look for funding and determine resources available through volunteer-citizen efforts.
Update: May 1998
The Tigard Youth Association has been formed. We are waiting for the finalized non-prom
paperwork to be returned to us from the State of Oregon. Board members have been selected
and meetings will begin this month.
Update: August 1998
Washington Square position has been expanded to cover a wider area. Washington Square
has not been able to assist in the funding of the position. The Tigard Youth Association
has received the tax exempt number from the State of Oregon. Tigard Youth Association
is now meeting and active - the next meeting will be on August 20, 1998. There will be a
mass mailer to all Tigard businesses soliciting funds for youth programs. It will be
prepared and mailed within the month.
Update: Goals & Tasks - Page 30
lh Jim
Support heavy passenger rail service planning through Tigard.
Update: February 1998
The Mayor and staff continue to support evaluation of heavy passenger rail through Tigard.
ODOT and Washington County are evaluating consultants to help with this effort.
Update: May 1998
Community Development was involved with this project, and assisted with the scope of work
and consultant selection.
Update: August 1998
The consultant firm of BRLO was selected to complete the next phase of the commuter rail
study. The Steering Committee, which includes the Mayor, met on July 30, 1998, to hear
an update on the consultants work. The Steering Committee approved a demonstration
project which will coincide with the opening of the West Side Light Rail project in
September. This will include commuter rail service between Wilsonville and Beaverton,
with stops in Tualatin and Tigard on September 12 and 13, 1998.
Update: Goals & Tasks - Page 31
Fb Ron
Participate in Youth Center Study (of private interest groups), consider the
results, and determine City position on developing a youth center and youth
programs,
Update: February 1998
There has been no activity on this goal.
Update: May 1998
No activity on this goal.
I
Update: August 1998
There is currently no community committee or group formed to address this goal. The
youth programs portion of this goal is being addressed by the Tigard Youth Association.
Update: Goals & Tasks - Page 32
lb Lox=
Investigate options for a non-profit group to enhance plastics recycling
opportunities.
Update: FebrnuM 1998
Non profit groups are not able to provide enhanced plastics recycling opportunities for the
community because there is no market for the material.
Tigard has joined other communities in working with the Governor and Metro to develop
more recycling markets for materials, including plastic.
Update: May 1998
Status is the same as stated above. No change.
Update: August 1998
Discouraging news.......
Joint Task Force at the State level, has not made progress on the plastic market
development issue. National Plastice Council is now suggesting that burning of plastic be
considered "recycling" of the material.
Update: Goals & Tasks - Page 33
TO BE CON[PI.,ETED WITHIN TWO YEARS
lb Jim
Planning Studies
Washington Square
SchoUs
Update: February 1958
A consulting team, consisting of John Spencer, Lloyd Lindley, Cogan Associates and
Kittelson, have been hired to complete the Washington Square master planning effort. A
work program is currently being negotiated with ODOT.
The Beaverton Murray/Scholls Town Center master planning effort was only recently started.
Staff is participating on the technical advisory committee on the project.
Update: May 1998
ODOT has approved the work program and a task force is being formed to begin the master
planning process.
Update: August 1998
The Task Force has met twice and has developed guiding principles for the master planning
effort.
Update: Goals & Tasks - Page 34
~b Liz
Improve Media Relations
Update: February 1998 •
Since the last reporting period, new reporters have been assigned to Tigard at the Times and
The Oregonian. Staff will continue to monitor media response to the City's press releases and
invitations to cover events. In addition, meeting will be scheduled before the next report to
Council with the editors of The Oregonian, Times and Regal Courier.
Update: May 1998
The Assistant to the City Manager attended a half-day workshop on working with the press.
Weekly contacts with staff from the Oregonian and Channel 2 News have been initiated and
I the Assistant to the Citv Manager will revise records documenting press contacts.
L I
Update: August 1998
Weekly contacts with the Times and Oregonian are ongoing. Channel 2 is contacted at
least twice a month. A media diary has been initiated to document press contacts.
Update: Goals & Tasks -Page 35
Fb Jim
Implement Tigard's approach to worlanng/dealing with regional issue
coordination.
Update: February 1998
Council has authorized City participating in the McKeever/Morris Group's coordinating
efforts (Growth Management Caucus) coordinating efforts to track Metro issues.
Update: May 1998
Staff and Councilor Moore have attended caucus meetings and staff has met with
McKeever/Morris to provide input on what services they can provide to the City.
Update: August 1998
Staff has continued to receive information from McKeever Morris regarding regional
issues.
Update: Goals & Tasks - Page 36
_ ib Liz / Loreen
® Implement Vision Goals
Update: February 1998
The "Tigard Beyond Tomor ow" report has been issued. Staff will incorporate the action
plan activities into work programs and budgets as appropriate. Before the next Council
update, staff will make presentations to community groups and schools on the report and
describe how citizens can get involved.
Update: May 1998
Refer to goal "Conduct Visioning Process" on Page 14.
Update: August 1998
Refer to goal "Conduct Visioning Process, on Page 15.
1:Wmkathylcounc1rVw1rM.doc
Update: Goals & Tasks - Page 37