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City Council Packet - 02/17/1998 TIGARD CITY COUNCIL WORKSHOP MEETING- FEBRUARY 17, 1998 COUNCIL MEETING ILL T E TELEVISED 1:ladmljolccpkt2.doc v CITY TIGA OF RD xxn PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). Upon realest, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as fisted above: 639-4171, x309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - FEBRUARY 17, 1999 - PAGE 1 AGENDA T!'3ARD CITY COUNCIL WORKSHOP/BUSINESS MEETING FEBRUARY 17, 1996 - 6:30 PM 6:30 p.m. 1. EXECUTIVE SESSION - The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. 7:00 p.m. WORKSHOP MEETING • Call to Order: Mayor Nicoli • Roll Call: Council & Planning Commission • Pledge of Allegiance • Council Communications & Liaison Reports • Call to Staff and Council for !ion Agenda Items 7:05 p.m. 2. CITIZEN INVOLVEMENT TEAM (CIT) UPDATES • CIT Report: CIT Representatives 7:15 p.m. 3. JOINT MEETING WITH PLANNING COMMISSION e Staff Introduction: Community Development Director 8:15 P.M. 4. UPDATE: GREENSPACE PROPERTY ACQUISITION • Staff Report: Community Development Director 8:25 p.m. 5. COUNCIL GOAL UPDATE S City Manager COUNCIL. AGENDA - FEBRUARY 17, 1999 - PAGE 2 ~r BUSINESS MEETING 8:40 p.m. 6. DARTMOUTH LOCAL IMPROVEMENT DfSTRICT PROPOSED ASSESSMENTS • Staff Report: Finance Director • Council Discussion/Questions 0 Council Consideration: Resolution No. 98--LL 9:00 P.M. 7. NON-AGENDA ITEMS 9:10 P.M. g. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. 9:30 p.m. 9. ADJOURNMENT is \adm\cathy\cca\980217.doc COUNCIL AGENDA - FEBRUARY 17, 1999 - PAGE 3 4 Agenda Item No. TIGARD CITY COUNCEL Meeting of 3 a ` jQ~ WORKSHOP MEETING MEETING MINUTES -FEBRUARY 17, 1995 STUDY SESSION Bill Monahan, City Manager, reported that staff met with Mr. Sanders and two of his neighbors to discuss hooking up to city sewer service3. Mr. Sanders' property was already in the city but he could not hook up without running a line down Johnson Street. Five additional property owners in that area in the Walnut Island have expressed interest in annexing for sewer services. They were willing to pay for it through a sewer reimbursement district. Councilor Hunt asked to delay a decision on this matter until after the Council discusses the annexation policy next week. He expressed concern that annexing in bits and pieces of Walnut Island could reduce the City's leverage in bringing in the entire area. Councilor Scheckla mentioned that people off Watkins Street expressed interest in the sewer reimbursement program after they saw the Fairhaven results. He spoke to giving them priority in the reimbursement program over new annexations. Mr. Monahan said that Greg Berry followed up on any neighborhood that told staff that they were interested in the program. Councilor Hunt mentioned that a Metzger resident told him at a CIT meeting that the many new people in the Metzger area were interested in annexing to the City for better services. Councilor Rohlf said that he had heard the same interest expressed by Metzger residents. Mr. Monahan said that they could discuss the Metzger situation during their annexation discussion next week. He suggested inviting Mr. Sanders and his neighbors to the meeting next week for their comments. 1. EXECUTIVE SESSION The Tigard City Council went into Executive Session at 6:36 p.m. under the provisions of ORS 192.660(1) (d), (e), (f), (g), and (h) to discuss labor relations, real property transactions, exempt public records, current & pending litigation issues. Mayor Nicoli recessed the Executive Session at 7:00 p.m. Mr. Monahan noted that the Council was meeting with the Planning Commission was tonight and with the Library Board next month. He reviewed the possible meeting dates for the upcoming City Council/School District meeting. The Council said that they preferred meeting during the April 21 Council work session but they were agreeable to meeting during a School District meeting in April. Mr. Monahan reviewed the possible agenda items for the School District meeting, including Train Days, tree planting coordination, visioning results, and the Canterbury property lease (the District was thinking of moving their buses elsewhere). Other items raised included the Parks Master Plan, the recreational district, the new library space and the city's space expansion plans in general, and bond needs. Councilor Moore noted that the joint dinner meeting with the Tualatin Valley Fire & Rescue in Sherwood was scheduled for March 7. CITY COUNCIL MEETING MINUTES -FEBRUARY 17, 1998 PAGE 1 N WORKSHOP MEETING ® Call to Order - City Council & Local Contract Review Board Meeting was called to order at 7:10 p.m. by Mayor Jim Nicoli. o Roll Call Council Present: Mayor Jim Nicoli, Councilors Paul Hunt, Brian Moore, Bob Rohlf, and Ken Scheckla. Planning Commission Present: James Castile, James Griffith, Michael Neff, Mark Padgett, Shel Scolar, and Nick Wilson Staff Preser. t: City Manager Bill Monahan; Community Development Director Jim Hendryx; Finance Director Wayne Lowrey; Administrative Analyst Loreen Mills; Asst, to the City Manager Liz Newton; Planner Duane Roberts; and City Recorder Catherine Wheatley 2. CITIZEN INVOLVEMENT TEAM (CIT) UPDATES: None 3. JOINT MEETING WITH THE PLANNING COMMISSION Jiro Hendryx, Community Development Director, led the discussion, focusing on the agenda items he had prepared beforehand. He asked the Commission for their feedback on the training they had received last year. He asked for suggestions on areas where future training was needed. Councilor Scheckla asked how legal advice was handled at the Commission. Mr. Hendryx explained that staff looked into any legal questions they knew of prior to the Commission hearings, and that an attorney was not generally present at the meetings. Mr. Monahan mentioned that with the departure of Pam Beery from the firm, Tim Ramis or Jim Coleman wculd likely attend Commission hearings if requested. He said that in the new five-year contract for City Attorney services, the City asked the firm to take a proactive lead in identifying legal training needs for Councilors, Commissioners, and staff. Mark Padgett commented that the training session on how to hold an effective meeting was i excellent, as was the ethics training. He said that because the Commission so rarely had a question r raised during a hearing that required a legal opinion, it was not worthwhile to have an attorney present at the meetings. They could hold over a matter to answer such a question if necessary. Mr. Padgett asked to receive updates on substantive changes in law or LUBA decisions. Mr. Hendryx moved the discussion on to the Code rewrite. He mentioned that at the April 7 joint Council/Planning Commission meeting, the consultant would give an overview prior to the discussion. He explained that the staff held a January 14 workshop and breakout sessions at the CIT meeting to get public input but neither the Council nor the Commission would hear formal public input prior to the joint meeting. Mayor Nicoli suggested that the City make an extra effort to notify the community of ,the changes CITY COUNCIL MEETING MINUTES -FEBRUARY 17, 1998 - PAGE 2 0 Emil resulting from the code rewrite beyond the normal notification to CITs and through the city newsletter. Mr. Hendryx reported that there have been two articles in Cityscape on the Code rewrite. He pointed out the importance of emphasizing that this was not a new code, just a rewrite. Although there were some significant changes in procedure and process in the rewrite, generally speaking it did not change what was allowed to go where. Mr. Monahan commented that the main intent behind the rewrite was to simplify the document to make it more user-friendly for citizens. Mr. Monahan advised that there were some changes that might be controversial, such as allowing accessory units, but noted that most of the changes were made for Metro or had hearings so that the public should be aware of them. Mayor Nicoli said that the biggest change was allowing residential units in more zones. Mr. Hendryx concurred that simplifying the code had been a major impetus for the rewrite. Mr. Hendryx mentioned that the timing of adoption of the code rewrite impacted Tigard's handling of unincorporated Washington County planning services. Either they should delay the effective date of the code rewrite or operate for a period of time under two different codes until the County adopted the Tigard code rewrites. Coordination with the County was important. Councilor Scheckla asked how differences between the City code rewrite and the County code would be handled for properties annexing that developed in the County. Mr. Hendryx said that there already were minor differences between the City's standards and those applied to unincorporated Washington County. He explained that the properties would annex as a nonconforming use and operate under the previous standards until the time limits specified in the code expired. Mr. Hendryx directed discussion to the issue of aesthetics, and how the community would look. He asked for discussion on what this meant and on how staff should approach this issues. He mentioned that his department would look into it this next year. He noted that it was discussed extensively during the visioning process. Councilor Rohlf commented that he saw the main point of discussion for the Tigard Triangle as what the area would look like once development was done. He said that the same issue would come up for the Washington Square area and the Walnut Island. He pointed out that in the early 1980s, the Tigard code reflected the pro-development attitude in the City. Today citizens wanted to stop development in order to keep Tigard a suburban city instead of becoming the dense urban city as Metro proposed. Councilor Rohlf said that the current code did not give the City or the citizens the tools they needed in order to protect their quality of life. Developers could do what ever they wanted with their property as long as they meet the codes. He stated that it was difficult to define what aesthetics or quality of life meant. It was more a case of "you'll know it when it comes by." He commented that in the Triangle they had a group to help them assess development on a piece-by-piece basis within the framework of the Triangle plan. Councilor Rohlf said that the question was ;pow to keep Tigard a pleasant community to live in and how to insure quality development. He cited the older developments done from the 1940s-1960s as examples of poor quality while the newer developments off 72"d Avenue and the freeway were of better quality. Mr. Hendryx commented that, except for the Triangle, the City did not have design standards for commercial or multi-family development but those were relatively easy to develop. He said that the difficulty lay in how to address issues of compatibility of residential development with existing CITY COUNCIL MEETING MINUTES -FEBRUARY 17, ;998 - PAGE 3 neighborhoods. He said that a question for discussion was to what degree did the City want to get into an active development-review process. He mentioned that jurisdictions such as Lake Oswego and Beaverton had constrictive standards with no flexibility. Councilor Hunt asked if the Design Evaluation Team had reviewed any applications yet. Mr. Hendryx reported that they have tentatively scheduled a meeting this Friday to review the first application, Eagle Hardware. Councilor Scheckla expressed concern that the City keep monopoles out of residential areas and require their removal if not in use. Mr. Hendryx reviewed the provisions in the code that addressed those issues. Mayor Nicoli raised the issue of the Parks master plan. Mr. Hendryx reviewed the Parks master plan process underway. He mentioned the consultant working with a group of citizens and commissioners. Mayor Nicoli referenced a list developed by staff as he reviewed the problems that the Council has had in purchasing land for parks and open spaces under the lengthy traditional process. Since January of 1996, the Council added 44 acres to the existing 236 acres of parklands. They hoped to add another 40 acres soon. He mentioned other properties not included in the total, such as the USA 20-acre property adjacent to Cook Park that USA was converting to wetland and open area, and the County property near Cook Park. Mr. Hendryx pointed out that the lands identified through the Parks Master Plan were also not included in this list. Mayor Nicoli mentioned the possibility of using the Bonneville Power right-of-way and extending the trail system that currer. `ly ran from Sunset Highway to the Tigard city limits. He said that right now staff was trying to complete the Tigard pathway system from Scholls Ferry down along North Dakota and into the downtown. They were also trying to purchase additional property up by the water tank site on Bull Mountain. Mayor Nicoli suggested that the City look into joint usage of School District property as neighborhood parks, given the high price of residential land. He noted that this might require City maintenance of part of the school sites. He spoke to the Council addressing maintenance of parkland in the City. He mentioned the understaffed Parks Department and the probable doubling of the amount of park acreage in the near future. He said that the City was carrying a huge reserve of parks SDCs, which coupled with Metro dollars, gave them sufficient money to buy property. Mr. Wilson mentioned another piece of property near the Fowler Middle School that would hook up the trail system to Summerlake, and almost to Cook Park. Mr. Hendryx reported that staff received an DLCD grant for $160,000 to master plan for the Washington Square Regional Center to implement the Metro 2040 vision for the area. He said that once the consultant contract and scope of work was agreed to by the state, it would come back for Council review and approval. He said that they would need participants from the Council and the Commission to work on the ti sk force. Mr. Hendryx said that staff was pulling together a history of the downtown plan to understand what has happened down there. Mr. Monahan reviewed the downtown walkthrough that he, Mr. Hendryx, and Mrs. Wheatley would do next week to distribute the visioning document to businesses and to solicit participation in working with the City. He mentioned a meeting to discuss the 1988 downtown plan and City Center Task Force, to review what has been accomplished in the past 10 CITY COUNCIL MEETING MINUTES -FEBRUARY 17, 1998 - PAGE 4 l INN years, and to decide if they wanted to maintain that direction or change direction in light of changed conditions and different opportunities. Councilor Scheckla asked what the perimeter of the downtown area was. Mr. Hendryx said that the Central Business District was from Hall Blvd on the East, Fanno Creek on the West, Hwy 99W on the North and City Hall on the South. Mr. Monahan suggested removing the Chelsea Loop from the Central Business District arm since it did not develop with tax increment financing as originally anticipated. Mr. Padgett mentioned the Chamber as a group for staff to include in these discussions. Mr. Hendryx noted the issue of affordable housing. He said that Metro has established some building industry goals, which if not met, meant that Metro would look at performance measures for jurisdictions to meet in providing affordable housing throughout the region. He mentioned the suit brought by a number of jurisdictions against Metro over the issue of the affordable housing component in the Framework Plan. He said that affordable housing did come up during the visioning process. He mentioned that the City staff was working with a task force on developing a housing code to set minimum standards for living areas in the community with recommendations coming to Council in a couple of months. Mayor Nicoli announced that the City of Tigard has joined Gresham, Hillsboro, and others in the lawsuit against Metro in an appeal to LUBA. He explained that the main objection that the jurisdictions had to the Metro requirements was that Metro has tied a jurisdiction's performance in providing low-income housing to receipt of state transportation dollars. He noted the "exclusionary zoning" (requiring development to provide a minimum amount of affordable housing) method proposed by Metro. Mayor Nicoli reported that he was invited to a multi jurisdictional meeting sponsored by a Portland group that had financing available for low income housing, and was looking to expand into the swuurbs. He invited any interested Planning Commissioners to attend also. He mentioned the work done by Community Partners for Affordable Housing in remodeling the Villa La Paz apartment complex to current standards. He said that City, along with other taxing jurisdictions, waived the property tax for the complex. Mr. Padgett mentioned that one of Metro's stipulations for reaching the affordable housing goals was that a jurisdiction could not use government subsidies of any kind to reach the goals. He said that he thought that many municipalities objected to this stipulation because it removed any creativity in building good quality housing at affordable prices on valuable land and forced building lower valued structures in the higher valued areas. Mayor Nicoli said that he has not heard the subsidy issue mentioned in the discussions of the mayors regarding Metro's actions but he would pass it on to them. Councilor Scheckla pointed out that the City got a return on its investment in the Community Partners for Affordable Housing project through a lower crime rate and fewer police patrols in the area. Mr. Padgett reported that discussion at the joint Planning Commission/Parks Advisory Board workshop revolved around structured activities and programs (such as sports) as much as it did passive park uses. Mayor Nicoli mentioned that a visioning goal was to develop an organization to handle structured activities, whether city or private. Mayor Nicoli mentioned the Council discussion on allowing churches and other facilities (such as parks) that used all of their parking lots primarily on the weekends to maintain some of the parking CITY COUNCIL MEETING MINUTES -FEBRUARY 17, 1998 - PAGE 5 lots as gravel. They could cordon off the gravel parking lots during the week to restrict use to the paved portions, and open it up on the weekends. He pointed out that increased impervious surface created more runoff that the City had to handle through the storm drainage system. Mayor Nicoli mentioned the tree planting program to plant 2000 trees by the year 2000. He asked that the Commission receive a copy of the arborist's report identifying open areas throughout the city where trees could be appropriately planted. He noted the tree mitigation fund into which developers paid when they could not replant on their development site. Mr. Hendryx reported that the fund held between $150,000 to $200,000. Mayor Nicoli said that there were volunteer groups eager to help with tree planting. He 6aid that they have planted between 400 to 500 trees this year in the first of the four areas included in the program. He mentioned the maintenance work that accompanied tree planting. Mayor Nicoli reported that the private rail carrier, Willamette Pacific, which recently took over the rail line, has been very cooperative with the City in allowing them to do things like clean up the track area in the downtown. He said that they had a verbal agreement for joint use of the railroad bridge across the Tualatin River to allow a footbridge to connect Cook Park with Tualatin Park. He said that he thought that Willamette Pacific would allow the City to plant several hundred trees in their downtown right-of-way. Mayor Nicoli mentioned that Willamette Pacific intended to remove eight to nine miles of track between downtown Tigard and downtown Tualatin. He said that, while the land reverted to ODOT, ODOT usually returned that land to the local community through the Rails to Trails program. Councilor Hunt commented that the railroad might abandon the railroad bridge if they built a new bridge across the Tualatin. Mayor Nicoli said that he thought the railroad would then give that bridge to the City because otherwise they had to move it. Mr. Neff suggested using the Federal Rails to Trails legislation to prevent reversion to the state. Mr. Wilson commented that lead-based paint on the bridge would be expensive to remove. Councilor Moore asked if the Commission would review the issue of private streets prior to the Council review. Mr. Hendryx said no. He explained that the Council's concern regarding private streets arose because of two requests last year - one that the City assume responsibility for a private street in Benchview, and the other to assume responsibility for street lights on private streets in Waverly. He said that the staff report and Council discussion were scheduled for next week. Mr. Padgett suggested reviewing the Planning Commission minutes for the past three months to glean the Commission's thoughts on the matter, as they have discussed it extensively. Mayor Nicoli mentioned the issue of building private streets to look like public streets, thus giving th° false L impression that the City maintained them. Councilor M -)re noted the issue of the City requiring r street lights on private streets and making the developer or homeowners association responsible for maintenance. Mr. Padgett said that the Commission discussed the importance of developers making it clear to the homeowners that they were responsible for private streets. Councilor Hunt requested that a Planning Commissioner attend the Council meeting next week. ' Mr. Hendryx distributed copies of a memo summarizing a proposal from the Washington County Planning Directors regarding Metro Title 3 (water quality, flood plain and stream corridor buf.lers). He reviewed the regional discussion of the issue. He mentioned Council's concern that Title : did not recognize jurisdictional efforts to meet Goal 5 (Natural Resources Preservatio. such as the City's extensive process to adopt the Safe Harbors ordinance, and would necessitate cities re- CITY COTJNCIL MEETING MINUTES -FEBRUARY 17, 1998 - PAGE 6 s reviewing all their hard work. Mr. Hendryx said that the County proposed to the Planning Directors that USA lead the jurisdictions in developing an alternative to Title 3. He asked if the City of Tigard wanted to participate in this coordinated effort. He pointed out that by participating, each jurisdiction agreed to abide by whatever the majority consensus came up with. He said that staff understood that the Council's position was to abide by the adopted Safe Harbors ordinance, and thus not participate in this effort. Mayor Nicoli supported staying with the ordinance. Mr. Monahan mentioned that the City Engineer Gus Duenas would meet with the Commission to update them on the Public Facilities Plan and to get their feedback on the issues involved. Mr. Padgett asked that Mr. Monahan pass on his compliments to the Public Works Department regarding the quick fixing of a reported pot hole. Mr. Wilson asked for an update on the Hwy 99W Task Force. Mayor Nicoli explained that when the state lost its funding, it pulled back on its involvement in the Task Force. He commented that the state was looking for projects to pull back on, so the City has not put any pressure on the state in this matter, lest they lose other projects. Mr. Hendryx said that the City did participate with ODOT in the access management report prepared for Hwy 99W. He stated that they applied for money from the state to implement the report recommendations on signal timing and consolidation/reduction of driveways on Hwy 99W but they did not received funding. He said that staff did identify some capital improvement projects in this year's budget as a place to start. Mr. Wilson requested a comprehensive informative session for the Planning Commission on regional transportation problems and solutions. Mayor Nicoli explained that the City developed alternate projectE when they realized that the bypass was not going to happen. He said that the City was considering going out for another street bond after the last bond was paid off in July 1999. He mentioned that a bond issue for the library was another possibility. Councilor Hunt commented that they also needed a new police building. He said that the Space Committee report would includ° recommendations on whether or not to go out for a bond i.;.~iue to build a library, police station, and to renovate the existing buildings for other staff. Mr. Castile asked about projected MSTIP 3 projects. Mayor Nicoli said that the County lost 30% of their funding. The Commissioners decided to reduce this and two other County programs down to the funding level. However the project to line up Beef Bend and Elsner was moving forward. Mr. Wilson asked for an update on Greenburg Road. 'Mir. Monahan explained that Council awarded the rebid to a qualifies: low bidder two weeks ago. The contractor expected to complete construction before the holiday shopping season. Mayo: Nicoli recessed the meeting at 8:38 p.m. for a break. Mayor Nicoli reconvened the meeting at 8:50 p.m. 4. UPDATE: GREENSPACE PROPERTY ACQUISITION Councilors Hunt and Scheckla indicated that they would go on the field trip tomorrow, scheduied for 2 p.m. CITY COUNCIL MEETING MINUTES -FEBRUARY 17, 1998 - PAGE 7 5. COUNCIL GOAL UPDATE > Mr. Monahan presented the status report on City Council goals. He asked for feedback on the format developed by City Recorder Cathy Wheatley. The Council said that they liked the format very much. > Councilor Hunt reported that the Water meeting with all interested districts went very well. He said that the meetings was videotaped by two people. He announced a meeting tomorrow night with the Consortium at which Ed Wegner would present the work done on the Willamette River. Mayor Nicoli proposed Councilor Hunt as the Tigard representative to the regional consortium. The Council agreed by consensus to Councilor Hunt as the representative and Councilor Rohlf as the alt-.Mate. Mayor Nicoli commented that based on the Water meeting last night, it was clear that Wilsonville has not yet begun looking seriously at their water situation. Mayor Nicoli reported that Portland Commissioner Eric Sten and his staff visited him to correct the misquoted statements attributed to Commissioner Sten by the Oregonian. He said that Commissioner Sten assured him that Portland was eager to continue a positive relationship with Tigard in selling them water. Mr. Monahan mentioned that the new water rates sent from Portland were dramatically decreased. Councilor Moore asked if the decrease in rates was sufficient to impact the economic justification of the Willamette River water solution. Mr. Monahan said no. He stated that Commissioner Sten told them that they could not make any long term commitments to sell water. 6. DARTMOUTH LOCAL IMPROVEMENT DISTRICT PROPOSED ASSESSMENTS o Staff Report Wayne Lowrey, Finance Director, reported that staff has completed the final acquisition of right-of-way for the Dartmouth LID and was ready to determine the final cost for the LID with distribution amongst the property owners according to the agreed upon formula. He explained that the resolution allowed the Council to establish the proposed assessment but it did not actually levy the assessment. He said that the next step was notification to the affected property owners regarding the assessment resolution and asking for comment at the March 17 public hearing. At that meeting, the Council would also take action either to adopt, modify or not adopt the ordinance. • Council Discussion/Questions Councilor Rohlf asked if the costs for any litigation arising out of the LID process would be added into the LID. Mr. Lowrey said that that depended on where the costs occurred during the process. Doug VanDyk asked the Council to reserve enough time on March 17 to discuss this matter thoroughly. 6 Council Consideration: Resolution No. 98-11 CITY COUNCIL MEETING MINUTES -FEBRUARY 17, 1998 - PAGE 8 Motion by Councilor Hunt, seconded by Councilor Rohlf, for the adoption of Resolution No. 98-11. The City Recorder read the number and title of the resolution. RESOLUTION NO. 98-11, A RESOLUTION ADOPTING THE PROPOPSED ASSESSMENTS, DIRECTING THAT NOTICE BE SENT TO BENEFITING PROPERTY OWNERS, AND ESTABLISHING A PUBLIC HEARING DATE FOR THE DARTMOUTH LOCAL IMPROVEMENT DISTRICT. Motion passed by unanimous voice vote of Council present. (Mayer Nicoli, Councilors Hunt, Moore, Rohlf, and Scheckla voted in favor). > The Council considered Agenda Item 5 at this time. 7. NON AGENDA ITEMS: None 8. EXECUTIVE SESSION The Tigard City Council went into Executive Session at 9:57 p.m.. under the provisions of ORS 192.660(1) (d), (e), (f), (g), and (h) to discuss labor relations, real property transactions, exempt public records, current & pending litigation issues. 9. ADJOURNMENT: 9:07 p.m. Attest: Catherine Wheatley, City Recorder Ntq&'-City o Tigard Date: 5 /a l,[ lct S .9 CITY COUNCIL MEETING MINUTES -FEBRUARY 17, 1998 - PAGE 9 -EN IM101111NIM11111MIS COMMUNITY NEWSPAPERS9 INC. Legal P.O. BOX 370 PHONE (503) 684-0360 Notice TT 9 0 3 7 BEAVERTON, OREGON 97075 Legal Notice Advertising *City of Tigard • ❑ Tearsheet Notice 13125 SW Hall Blvd. •Tigard,Oregon 97223 • ❑ Duplicate Affidavit Accounts Payable AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, )ss' 1, Kathy Snyder being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of the _Igard-Tualatin T, mes a newspaper of general circul>jon as 9efined in ORS 193.010 and 193.020; published at lgar in the aforesaid county and state* that the Citv Council Workshop a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for--QItE successive and consecutive in the following issues: February 12 , 19 9 8 OFFICIAL SEAL - Aft JACQUEUNE AREELL:IJO NOTARY PUBLIC-OREGON COMMISSION NO. 301011 _ MY COMMISSION EXPIRES JUNE 9. 2001 S ~ (i Subscribed and swo to bere me thisl~th day of February,1998 Notary Public for Oregon My Commission Expires: AFFIDAVIT _ The following ri iag hil i$hts are published for your information. Full agendas may be bbtatned`-Oorn the City Recorder, 13125 S.W. Hall Boulevard, Tigard, Oregon'97Z23, or by calling 6394171. CITY COUNCIL. WORKSHOP/BUSINESS MEETING February l7, 1998 6:30 P.M. TIGARD CITY HALL - TOWN HALL 13125 SW HALL BOULEVARD, TIGARD, OREGON Workshop Meeting Topics: > Executive Session > Joint Meeting with Planning Coramission > Citizen Involvement Team Update > Update: Greenspaces Business Meeting Topics: > Dartmouth Local Improvement District Resolution T M37 - Publish February 12, 1998. Agenda Item No. 3 Meeting of 2/ 1/P _/P 'g CITY COUNCIL/PLANNING COMMISSION JOINT MEETING AGENDA ITEMS 1 Training Needs 2. Code Re-write - Update for April 7th Meeting 3. Aesthetics - How to Approach 4. Park Master Plan 5. Regional Center 6. Downtown Plan 7. Affordable Housing 8. Other Issues AGENDA ITEM # S FOR AGENDA OF 2/17/98 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Council Goal Update PREPARED BY: Cathy Wheatley DEPT HEAD OK l/1441~_'CITY MGR OK~ ISSUE BEFORE THE COUNCIL Discussion of the progress on the Councils goals as well as the information supplied with regard to work on the tasks identified by the City Council during their October 7 Goal-Setting Session. STAFF RECOMMENDATION Review and discuss the attached summary report. INFORMATION SUMMARY Attached are brief summaries of the efforts to date on the stated Council goals for this year (green pages). Also attached are the tasks identified during the last Council goal-setting session with regard to specific activities considered to be part of departmental res; onsibilities and individual work programs (lilac pages). Additional goal updates are scheduled for May and August of this year. The next Council goal-setting session is scheduled for the workshop meeting of September 15, 1998. OTHER ALTERNATIVES CONSIDERED Advise staff if any amendments are need to the direction being taken, timelines proposed or work completed or planned. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Visioning goals are identified throughout the goals and tasks developed by the City Council last October. FISCAL NOTES N/A i:\adm\cathy\council\goalsum.doc GOAL A specific new direction Council wants to take or a specific change in past direction, or a specific position the City wants to advocate. [b Liz Maximize opportunities for citizens to participate and contribute through an effective VOLUNTEER PROGRAM. Update: February 1998 City Council authorized the creation of a volunteer coordinator position. The volunteer coordinator will be hired by April 1 and will be responsible for citywide coordination of volunteers. In addition, a book of volunteer activities for each department is available at City Hall and the Library. Staff has been receiving an average of two calls a week from citizens interested in participating. R) Jim • Identify the City's commitment top PARIS FACILITIES AND RECREATION programming to the year 2010. Update: February 1998 An advisory committee is working with the Planning Commission to complete this task. Several work sessions and open houses are scheduled over the coming months. Update: Goals & Tasks - Page 1 Fb Gus Identify, schedule and participate in specific activities the City can under take or promote that result in IMPROVEMENTS TO 99W balanced with community interests. Update: February 1998 The Transportation System Plan (TSP) Study currently being performed by DKS is expected to be completed in the next 4-5 months. The existing conditions have been established, and a model has been created to project future traffic volumes. The next submittal is an analysis of alternatives to address the future traffic impacts. Necessary improvements to the streets within Tigard will be identified through this study. Implementation of the recommendations should eventually alleviate traffic volumes on 99W. The Hall Boulevard/99W Intersection Improvement Project is funded through MSTIP 3. Based on the funding reduction resultipg from Measure 50, project design for the project will not be initiated until at least 6 or 7 years from now. The status of 99W as a State Highway and the inability of ODOT to provide funding assistance are contributing factors towards the relatively low priority placed on this project. If circumstances change and ODOT is able to participate in the project, the improvements at the Hall/99W intersection could be moved up in the MSTIP 3 implementation time frame. ['b Jim • Define the CITY'S ANNEXATION PROGRAM on four distinct areas; Walnut Island, Dull Mountain, Metzger, and other areas. Update: February 1998 With the voter approval of Measure 50, the City has begun to process annexation requests and collect waivers for future annexations. Staff will be presenting an annexation policy for Council consideration in March. Update: Goals & Tasks - Page 2 Fb Jim / Bill • As the lead agency, define the course for the FUTURE OF THE DOWNTOWN in cooperation with merchants and the community, and specific actions that can be taken toward desired results. UpOsate: February 1995 The Community Development Department is budgeting for consulting assistance to complete a downtown master plan. In addition, staff is reviewing previous efforts for the downtown to determine status of the recomnendations. (b Ed • Obtain a LONG-TEPM WATER supply solution. Upstate: February 1998 1. The Willamette Water Supply Agency had its first meeting on February 4 and the turnout was excellent. The next meeting is scheduled for March 4, 1998. 2. The City of Tigard entered into a contract with MSA to compile a preliminary engineering and implementation plan for the Willamette Water supply system. Bowler and Associates is working on a public information program. 3. The City of Tigard and the Tualatin Valley Water District have been negotiating with the State Department of Corrections and Wilsonville on a long-term water solution. Some funding is available from the he Department of Corrections for use in the water treatment facility. 4. The first newsletter on the Willamette water supply is scheduled to be mailed to water users by February 20. Update: Goals & Tasks - Page 3 Jim/Ed Provide tools and implement programs that PROTEC'T' AND ENHANCE THE COMMUNITY'S AESTHETIC QUALITIES balanced with development - such as planting 2000 trees by the year 2000. Update: February 1998 Community iieve:)pment The Design Evaluation Team has been formed and is tentatively scheduled to review Eagle Hardware in late February. At the joint Planning Commission/City Council meeting on February 17, there will be discussion on concepts and tools for protecting and enhancing community aesthetics. Public Works: Phase 1 of the Tree 2000 program will be presented to City Council on February 24, 1998. To date, we have planted 550 trees at Englewood Park during Make a Difference Day last October. The storm water crew is working on policies and procedures for water quality pond maintenance and aesthetic values. A draft report is tentatively scheduled for Council review in April The Budget Committee will also see details for an enhanced water quality program. Each Wednesday morning, City crews remove illegal signs from right-of-way areas. Fb Jim / David ® Encourage and support private sector programs TO MAINTAIN DIVERSE AND AFFORDABLE HOUSING AND PROTECT TIGARD'S OLDER HOUSING STOCK. Update: February 1998 Staff has been working with the Housing Code Task Force to determine the City's need for minimum housing standards. The Task Force will present their recommendations to Council in the spring. Update: Goals & Tasks - Page 4 Ib Jim ® Promote BETTER PUBLIC TRANSPORTATION to serve riders within Tigard and from Tigard to other suburban communities. Update: February 1998 Staff has been evaluating the level of service the City receives vs. revenue from local businesses. Further analysis is needed to complete this phase of our work. Tri-Met held several community meetings. The results of those meetings is expected this spring. Staff will update Council when this information is completed. Fb Gus • Develop a COMPREHENSIVE PUBLIC FACILITIES PLAN that includes construction, management, funding, and maintenance for streets, sewers, sidewalks and street lights. Update: February 1998 Provided review comments on the Existing Conditions submittal of the City of Tigard Transportation System Plan (TSP) update study currently being performed by DKS. DKS is currently running a model to project traffic volumes expected by the year 2010. The next submittal will be the Alternatives Analysis, which is expected within a week. These alternatives will address ways to alleviate the traffic congestion expected in future years. After that submittal, a preferred alternative will be selected and modeled. From that model will come a list of future projects for implementation in the Capital Improvement Program. Sanitary Sewer: The sanitary sewer plan has progressed substantially as of this update. The sanitary sewer maps have been digitized and are now accessible through GIS. In addition, we have created a sanitary sewer master plan with some projects for sewer upgrade identified by both Public Works and USA. Further evaluation of existing line conditions and capacity will be ongoing in the next few months. A flow monitoring program to verify existing flows and to provide data for future projections will be initiated as part of this effort. Storm Drainage, Sidewalks and Streetlights: The storm drainage, sidewalks and streetlight plans are still in the preliminary stages. Evaluation of available information and existing conditions is currently ongoing. i:\adm\cathy\c%:- • ncil\goals98.doc Update: Goals & Tasks - Page 5 YTASK (update o February 1998) A specific activity that is part of a departments' assigned responsibilities; part of a department or individual's work program. COMPLETED • Change Council Goal Setting Cycle to Pall. • Finalize long-range plans for Cook Park. • Apprise Council of Pending Development Locations. • Evaluate use of traffic calming devices for SW North Dakota. TO BE COLLETED THIS YEAR Fb Jim • Survey, assemble and evaluate opportunities to create tools to protect community aesthetics. Update: February 1998 Council adopted design standards for the Tigard Triangle this past year. The Design Evaluation Team (DET) was appointed by Council to provide flexibility to these standards. Update: Goals & Tasks - Page 6 lb Liz Implement a revision to the CIT program to emphasize citizen education, and citizen access to resources on one evening a month. Update: February 1998 The first CIT meeting in the new format was held February 5. Approximately 53 citizens attended. The new format accommodates all of the CITs at one meeting. The first portion of the meeting is a general session with educational topics. The second hour is a break-out session for citizens to participate in discussions on a variety of topics. Fb Liz / Loreen Conduct Visioning Process. Update: February 1998 The first "Tigard Beyond Tomorrow" report was issued to the citizens at an Open House on January 29. The report is a summary of the community's 20-year vision effort and contains direction statements, goals, strategies and action plans for each of the six target areas. The Tigard-Tualatin School District Board and the Tualatin Valley Fire District Board (partners with the City), will receive reports in February. [b Liz Develop long-range and short-range space plans and evaluate funding alternatives. Update: February 1998 The consulting architect to the Space Committee developed concept plans and costs over the holidays. The plans were reviewed with key staff. The Space Committee will reconvene on February 11 to review the concept plans and costs and discuss a public information schedule. Update: Goals & Tasks - Page 7 Ib Sandy Employee Recognition. Update: February 1998 Human Resources continues to provide a Cityscape article each month on the "Employee of the Month." A new recognition program was recently started where a "traveling trophy" filled with candy is passed from one employee (deserving recognition of outstanding work) to another deserving employee. (To further clarify, the recipient of the trophy selects the next person to receive the trophy.) This peer recognition has been well received and employees are having fun with the new concept. The citywide Employee Recognition Program is scheduled for February 27, 1998. Fb Sandy • Implement Workplace Violence Recommendations. Update: February 1998 City of Tigard employees began wearing ID badges on 1/1/98 as part of the Workplace Violence Committee's recommendations. Meetings were held citywide to discuss this new program and to solicit information to improve security at City facilities. The Executive Staff approved the outline of a training seminar to be held on workplace security, which was another of the Workplace Violence Committee's recommendations. Human Resources is now identifying trainers for the program. Update: Goals & Tasks - Page 8 Fb Cathy • Review Existing City Ordinances and Resolutions. Update: February 1998 The Records Division compiled a listing of ordinances and resolutions at the request of the City Recorder. The City Manager and Recorder met to define the scope of the task and is briefly outlined as follows: • Review, list and index Council policy decisions for the last five years. • Review the ordinance list to determine if any ordinances (not codified) appear to be obsolete and, therefore, should be repealed. • Review, list and index resolutions for the last five years. Determine if any appear to be obsolete and, therefore, should be repealed. • Contact the League of Oregon Cities and other City Recorders and inquire if they have a tracking system for policy decisions and a review schedule. • Prepare a recommendation to serve as a guideline as to when a resolution or ordinance would be the proper instrument to use when requesting Council action. For example, should all policy direction and agreements be adopted by resolution? Ib Jim / Dick • Rewrite Tigard Development Code. Update: February 1998 A revised Development Code was reviewed at a joint CIT meeting on January 14, 1998. It was also discussed at the February 5, 1998, CIT meeting. A joint City Council/Planning Commission meeting to review the draft code is scheduled for April 7, 1998. We hope to schedule public hearings after April 7, depending on the input/direction received from the City Council and Planning Commission. Update: Goals & Tasks - Page 9 {b Jim I Duane • Promote use of Metro Greenspaces funds for the Tualatin River and Fanno Creek. Update: February 1998 Consultant services were retained to accomplish this task. Contracts have been entered into with all property owners along identified portions of Fanno Creek and elsewhere in the City for property purchases. Negotiations are underway on specific properties. {b Cathy • Schedule regular Board, Committee & Task Force Updates. Update: February 1998 CIT updates are scheduled for workshop meetings each month with a more comprehensive update scheduled for the workshop meetings during the months of September, May and August. The Planning Commission is scheduled to meet with the City Council on February 17. In addition a special joint meeting is scheduled with the Council and Commission on April 7 to review the draft Community Development Code. The Library Board is scheduled to meet with the City Council on March 17. The Finance Director is developing meeting dates for the Budget Committee, including an orientation meeting. Task Forces appointed by the City Council are scheduled when they are ready to report their findings and recommendations to the City Council. Other agencies are also scheduled during the year. The Council will be meeting with the Tualatin Valley Fire and Rescue Board on March 3. Staff is working with school officials to determine a date for a joint meeting with the School Board. Update: Goals & Tasks - Page 10 Fb Cathy Define philosophy and budget for community events. Update: February 1998 Council discussed this issue at heir October 21, 1997 meeting. Consensus of the City Council at that meeting was to adopt the following general "philosophy" for City events: The City's intent, when it chooses to sponsor an event is to > Provide events for Tigard citizens to enjoy. > Showcase the City to residents and others. > Provide an opportunity for non-profit organizations to raise money through an event. In addition, organizations requesting funding from the City during the budget process will be submitting estimates of the cost of City services needed for their event in addition to the cash donation requested. City staff has worked with these groups to assist them with the estimates of the cost of the services (for example, traffic control or assistance from the Public Works Deparment. Fb Liz Develop duties and justification for volunteer coordinator position to serve all City departments. Update: February 1998 The job description for the volunteer coordinator was reviewed by Executive Staff prior to Council review. Council authorized funding for the position and the recruitment process is underway. Update: Goals & Tasks -Page 11 TO BE COMPLETED WITHIN ONE YEAR [b Gus Develop and implement a mechanism to revise development fees annually to recover costs. Review engineering fees in 1998. Update: February 1998 Any changes in fees prior to June 30, 1998 will have to go before the voters. Therefore, consideration of any engineering fee increases will be delayed until after June 30, 1998. The determination of new engineering fees to charge is currently underway. The options for fee changes will be discussed with City Council in mid-June 1998. The fees decided upon will be presented to City Council for approval in late July. The new fees will be effective January 1999. R7 Ron Police Funding - specialty programs: programs such as Youth Officer, GREAT, DARE, Officer at the Square, etc. must be examined. Update: February 1998 A non-profit organization is being created. One of the purposes of this organization will be to look for funding and determine resources available through volunteer-citizen efforts. ('b Jim Support heavy passenger rail service planning through Tigard. Update: February 1998 The Mayor and staff continue to support evaluation of heavy passenger rail through Tigard. ODOT and Washington County are evaluating consultants to help with this effort. Update: Goals & Tasks - Page 12 [b Ron . Participate in Youth Center Study (of private interest groups), consider the results, and determine City position on developing a youth center and youth programs. Update: February 1998 There has been no activity on this goal. [b Loreen Investigate options for a non-profit group to enhance plastics recycling opportunities. Update: February 1998 Non profit groups are not able to provide enhanced plastics recycling opportunities for the community because there is no market for the material. Tigard has joined other communities in working with the Governor and Metro to develop more recycling markets for materials, including plastic. Update: Goals & Tasks - Page 13 TO BE COMPLETED WITHIN TWO YEARS fb Jim Planning Studies Washington Square Scholls Update: February 1998 A consiflting team, consisting of John Spencer, Lloyd Lindley, Cogan Associates and Kittelson, have been hired to complete the Washington Square master planning effort. A work program is currently being negotiated with ODOT. The Beaverton Murray/Scholls Town Center master planning effort was only recently started. Staff is participating on the technical advisory committee on the project. rb Liz Improve Media Relations Update: February 1998 Since the last reporting period, new reporters have been assigned to Tigard at the Times and The Oregonian. Staff will continue to monitor media response to the City's press releases and invitations to cover events. In addition, meeting will be scheduled before the next report to Council with the editors of The Oregonian, Times and Regal Courier. [b Jim Implement Tigard's approach to working/dealing with regional issue coordination. Update: February 1998 Council has authorized City participating in the McKeever/Morris Group's coordinating efforts (Growth Management Caucus) coordinating efforts to track Metro issues. Update: Goals & Tasks - Page 14 Fb Liz / Loreen • Implement Vision Goals Update: February 1998 The "Tigard Beyond Tomorrow" report has been issued. Staff will incorporate the action plan activities into work programs and budgets as appropriate. Before the next Council update, staff will make presentations to community groups and schools on the report and describe how citizens can get involved. i:\adm\cathyXcouncil\goals98.doc Update: Goals & Tasks - Page 15 AGENDA ITEM # ~Y For Agenda of _ February 17, 1998 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Dartmouth Local Improvement District proposed assessments. PREPARED BY: Wayne DEPT HEAD OK CITY ADMIN OK ISSUE BEFORE THE COUNCIL Shall the City Council adopt the proposed assessments for the Dartmouth Local Improvement District and establish a date for a public hearing as set forth in the attached resolution? STAFF RECOMMENDATION Staff recommends adoption of the resolution: INFORMATION SUMMARY The Dartmouth Local Improvement District has reached the Assessment stage as set forth ir. Tigard Municipal Code Section 13.04.060. Section 13. 04. 060 (c) (1) (D) and (c) (2) require that the proposed assessments be submitted to the Council in the form of an assessment resolution and that the Council review the proposed assessments, make any modifications and adopt an assessment resolution. The resolution shall set forth the proportion of the cost of the project allocated to each property owner and direct that notice of the proposed assessments be given to property owners and that a public hearing be scheduled to consider objections The final cost of the project is determined to be $4,576,837.01 as set forth in the attached schedule. The cost of the project is to be allocated among the benefited properties according to the assessment formula established by Harper Righellis, Inc. in their report dated March 7, 1997. The report was discussed with the City Council in detail at the study session of January 20, 1998. The resolution adopts the proposed assessments, directs that notice be given to benefited property owners and establishes a public hearing to be held to consider objections to the proposed assessments. The Public hearing is scheduled for March 17, 1998. OTHER ALTERNATIVES CONSIDERED Modif_, the proposed assessments, then adopt the resolution. FISCAL NOTES The proposed assessment allocates the full cost of the improvements to the benefited properties. 2/5/98 City of Tigard Dartmouth LID Summary of Final Costs Interest Borrowing Total Interest Other Net Expenditures Costs Costs Right of Way Costs Earnings Revenues Costs 1983/84 $ 9,276.76 $ 9,276.76 $ 9,276.76 1984/85 $ 9,882.00 $ 9,882.00 $ 9,882.00 1985/86 $ 33,117.44 $ 33,117.44 $ 33,117.44 1986/87 $ 39,038.20 $ 39,038.20 $ 39,038.20 1987/88 $ 53,097.60 $ 960.40 $ 54,058.00 $ 54,058.00 1988/89 $ 48,490.19 $ 48,490.19 $ 48,490.19 1989/90 $ 60,296.07 `w 14,970.80 $ 2,259.94 $ 77,526.81 $ 77,526.81 1990191 $ 597802.79 $ 21,772.24 $ 2,976.17 $ 84,551.20 $ 84,551.20 1991/92 $ 63,088.40 $ 14,616.19 $ 36,470.57 $ 114,175.16 $ 41,706.68 $ 72,468.48 1992/93 $ 34,875.71 $ 161,500.00 $ 196,375.71 $ 95,178.00 $ 101,197.71 1993194 $ 1,284,665.29 $ 295,526.60 $ 9,537.88 $ 1,589,729.77 $ 51,621.38 $ 1,538,108.39 1994/95 $ 179,173.23 $ 100,100.00 $ 232,265.32 $ 511,538.55 $ 52,737.06 $ 205,273.00 $ 253,528.49 1995/96 $ 27,886.12 $ 128,686.25 $ 9,715.30 $ 215,338.00 $ 381,625.67 $ 69,409.78 $ 312,215.89 1996!97 $ 31,028.04 $ 157,709.37 $ 543.95 $ - $ 189,281.36 $ 81,823.00 $ 107,458.36 1997/98 $ 51505.24 $ 93,135.94 $ 4,393.49 $ 1,581,937.91 $ 1,684,972.58 $ 25,317.65 $ 1,659,654.93 Future $ $ - $ - $ - $ $ $ 1,939,223.08 $ 826,517.39 $ 66,857.70 $ 2,191,041.23 $ 5,023,639.40 $ 417,793.55 $ 205,273.00 $ 4,400,572.85 Dartmouth Local Improvement District Summary of Costs through February 6,1998 Actual Expenditures through February 6, 1998 Project costs net of "other revenues" 1,733,950.08 Rig ht of Way 2,191,041.23 Interest/issuance costs on borrowed funds net of interest earned 475,581.54 Total Actual Expenditures 4,400,572.85 Estimated Expenditures Bond Issuance Costs for final financing 64,000.00 Interest on borrowed funds from 12/1/97 thru 7/1198 109,264.16 Ri hellis contract completion 5,000.00 Attorney cysts for final process 5,000.00 Projected interest earnings on remaining proceeds -7,000.00 Total Estimated Expenditures not et paid 176,264.16 Total Expenditures (Actual through Janua 31, 1998 plus estimates) 4,576,837.01 Projected Net Assessable costs 4,576,837.01 Pagel Dartmouth Street LID Proposed Assessment Roll 2/6/98 Proposed Tax Map Lot Percentage Assessment Costco Parcels 1S136CD 2004 0.41847% $ 19,152.69 1 S136CD 2200 22.52369% $ 1,030,872.58 2S1 113A 200 3.54070% $ 162,052.07 Total Costco $ 1,212,077.34 Waremart Parcels 1S136CD 2000 8.49533% $ 388,817.41 1S136CD 4200 0.97002% $ 44,396.23 1S136CD 4300 3.40236% $ 155,720.47 1 S136DC 2503 0.57612% $ 26,368.07 1S136DC 2504 0.57062% $ 26,116.35 1S136DC 4500 7.17186% $ 328,244.34 1S136DC 4600 3.00333% $ 137,457.52 Total Waremart $ 1,107,120.40 Pollock Parcels 1 S136DC 4400 3.44260% $ 157,562.19 1S136DC 4402 0.95112% $ 43,531.21 1S136DD 7500 0.17532% $ 8,024.11 1 S136DD 7600 0.25979% $ 11,890.16 2S11AA 2800 0.07732% $ 3,538.81 2S11AA 2900 0.39451% $ 18,056.08 2S11AB 100 3.63512% $ 166,373.52 Total Pollock $ 408,976.09 Martin 2S1 1 BA 100 1.01146% $ 46,292.88 2S1 1 BA 101 8.63769% $ 395,332.99 2S1 IBA 300 23.81353% $ 1,089,906.45 2S11BA 401 6.92904% $ 317,130.87 Total Martin $ 1,848,663.19 Total Assessment $ 4,576,837.01 FEB 06 198 03:22PM O'DONNELL, RAMIS P.2 O TONNELL RAMIa CREW CORRIGAN & BACHRACH, LLP JEFF H. BACHRACH ATTORNEYS AT LAW CLACKAMAS COUNTY OFFICE MARK L. BUSCH 1727 N.W. HayL Stteat 1S1 N. Grant, Suite 202 D. DANIEL CHANDLER 4+ Portland, Oregon 97209 Canby, Oregon 97013 DOMINIC G. COLLETTA" TELEPHONE: (503) 266-1149 CHARLES E. CORRIGAN* TELEPHONE: (503) 222-4402 STEPHEN F. CREW FAX: (503) 243-290 MARTIN C. DOLAN VANCOUVER, WASHINGTON OFFICE GARY F. FIRESTONE' First Independent Place WILLIAM E. GAAR PLEASE REPLY TO PORTLAND OFFICE 1220 Main Strict, Suitc 451 G. FRANK HAMMOND' Vancouvcr, Washin&n 98660-2964 MALCOLM JOHNSON" TELEPHONE: (360) 6997287 MARK P. O'DONNELL FAX: (360) 699-7221 T. CHAD PLASTER 'r* February 6, 1998 TIMOTHY V. RAMIS WILLIAM J. STALNAKER JAMES M. COLEMAN ANDREW H. STAMP SPECIAL COUNSEL • ALSO ADMTTED TO PRACTICE IN WASHINGTON " ALSO ADMrrTED TO PRACTICE IN CALIFORNIA '0• ADMITTED TO PRACTICE IN WASKNOTON ONLY ALSO ADMITTED TO PRACTICE IN WASHINGTON AND MONTANA VIA FACSIMILE Joe Willis Jeffrey Keeney Robert Ball Gordon Davis John Wilscn. Douglas Van Dyk Re: City of Tigard/Dartmouth LID/Proposed Assessment Formuls Gentlemen: The purpose of this letter is to let you know that on February 17, 1998, the Tigard City Council is scheduled to consider a resolution adopting the proposed assessments to be spread on the Dartmouth LID properties, Those proposed assessments are now being prepared for the Council's review by City staff. The Council will not held a public hearing in conjunction with adoption of the resolution. After the adoption of the resolution, the City will provide notice of the proposed assessment to all affected property owners describing the property assessed, the total project cost and the amount of the assessment against each specific property. The notice will also specify a date and time by which written objections to the proposed assessment must be received and the date, time, and place of a public hearing at which the council will consider objections. That public hearing has been tentatively scheduled for the Council's evening meeting on March 17, 1998. FEB 06 '98 03:23PM O'DONNELL, RAMIS P.3 OTONNHLL RAMIS CREW CORRIGAN & BACHRACH, LLP Joe Willis Jeffrey Keeney Robert Ball Gordon Davis John Wilson Douglas Van Dyk February 6, 1998 Page 2 The City hopes that this information is useful. Sincerely yours, ~ L"-" ~7 • DL"" : Charles E. Corrigan CEC/tjc cc via fax. Wayne Lowry William A. Monahan Anthony O. Righellis, ?.E. w ' z CITY OF TICa ARD Community Developmenr ShapingA Better Community MEMORANDUM CITY OF TIGARD TO: City Council oil FROM: Jim Hendryx DATE: February 17, 1998 SUBJECT: Draft Title 3 - Washington County Urban Water Basin Approach At the February 11, 1998, Washington County Planning Director's meeting, Metro's Title 3 was discussed in great detail. At issue was the recognition of various efforts that local jurisdictions in Washington County have made with regards to improving and enhancing water quality in the Tualatin Basin. At the conclusion of the meeting, the County proposed that a basin-wide approach be taken to address concerns identified in Title 3. This effort would be coordinated by Unified Sewerage Agency (USA). Jurisdictions participating in this effort would "commit to continuing improving our collective efforts to address water quality issues, including the provisions of Title 3." The results of this effort would be offered as compliance as required by Metro's Framework Plan. It is also being offered as compliance for the upcoming DEQ requirements for water quality limitations for streams. Local governments would enter into an intergovernmental agreement stipulating their participation in this compliance approach. Local governments would agree to and adopt the consensus compliance approach. The intergovernmental agreement would focus efforts on building up successful existing programs which comply with Title 3 and state environmental regulatory requirements, while providing for flexible locally appropriate compliance approaches/processes. The intergovernmental agreement would stipulate to workable policy maker oversight committees, technical advisory committees, and citizen involvement by local governments. The working assumption is that USA, working collaboratively with the county and cities, will organize and conduct the required work. At issue for the City of Tigard is whether they are interested in participating in the approach to addressing Title 3. As you recall, the City recently adopted Safe Harbors approach to Goal 5 resources. The City has gone on record as stating that this effort needs to be recognized in Title 3 and the City should not be required to go back and revise its ordinance and regulations. The proposed approach would necessitate the cities of Washington County to re-evaluate their standards and adopt appropriate standards to meet water quality needs, Title 3, etc. Participation r ' in the intergovernmental agreement would mean that the City would be re-evaluating its Safe Harbors ordinance. The end result could be considerably different than what the City's current standards are. The Washington County Puolic Officials Caucus will be held on Wednesday, February 18th, at 7:00 a.m. The caucus is looking for reactions from the various jurisdictions to this proposal. Staff will be present at the meeting and would like to represent the Council's position. Based on Council's previous comments and directions with regards to Title 3, it is staff's interpretation that Council would not like to participate in this effort with USA and would like to advocate that Metro recognize Tigard's Safe Harbors ordinance. Council direction on th;s would be beneficial in preparation of tomorrow's meeting. . FEB 13 196 05:58PM WACO LAND USE/TRANSP P.2i4 i WASHINGTON COUNTY OREGON February 13, 1998 To. Planning Directors From: Brent Curtis Washington 4fy SUBJECT: Draft Title III Urban Water Basin-Wide Approach At the Planning Directors, meeting this past Wednesday, we discussed a concept for another Title III water quality approach. Please find attached a Draft Title III Urban Water Basin-Wide Approach which begins to flesh out the concept we talked about Wednesday. The fundamental of the concept is that we would use the broader, less prescriptive, existing Title III (with modest amendments) as the basis for a basin-wide planning/compliance effort centered around enhancing water quality while balancing other land use and environmental goals. Please review and comment on the draft as soon as possible. Please fax to John Jackson at 640-3625 or phone at 64&8644. Please fax me at 693- 4412. Wpdata1T1TLE-111.bc Department of Land Use & TransporUtion - Planning Division 155 N Firs[ Avenue, Suite 350-14, Hillsboro, OR 97124-3072 phone: (503) 640-3519 • fax: (503) 693.4412 - FEB,13 '98 05:58PM WACO LAND USE/TRANSP P.3i4 Title III: Urban Water Basin-Wide Approach Context: USA, Washington County and the Cities of Washington County are committed to the pursuit of enhanced water quality. Local governments, including USA, have. F. number of existing programs dealing with water quality and history of working together on an urban water-basin. However, we recognize that while we have accomplish much, our streams still do not meet water quality standards as defined by the Clean Water Act Section 303(d) listing (water quality limited designations) from the Department of Environmental Quality. These circumstances provide an advantageous position for USA and local urban land use authorities to collectively advance/address the intent of Title III policies and principles of water quality. Proposal: USA, the County and Cities of Washington County commit to continuing and improving our collective efforts to address water quality issues including the provisions of Title III. Approach: The joint effort will utiliz t: • existing urban Washington County surface water management goal and objectives, • new water quality regulatory guidelines and requirements as presented by the Environmental Quality Commission • The intent of Title III to assist in meeting State Land Use Goal 6. It is recognized that vegetated corridors are one of many tools to meet the requirements of the Clean Water Act. The extent to which they are utilized in concert with other tools will be determined in this process. The joint effort would be undertaken to collective amend our existing programs and ordinances. The urban Washington County water quality management plan will, at a minimum, improve upon the following on-going programs: • Vegetated corridors • Floodplain management including balanced cut and fill • Erosion control • New development stormwater quality and quantity controls • Maintenance practices • Public information • Stream corridor restoration Industrial source control The results of this effort will be offered as mbnowiW compliance as required by Metro Framework plan. It will also be offered as compliance with upcoming DEQ requirements for TMDLs on our water quality limited streams. USA Version 1: Title III Urban Wtr proposal FEE 13 196 05:59PM WACO LAND USE/TRANSP P.4i4 Intergovernmental Agreement re: Title III Local governments would enter into an intergovernmental agreement stipulating their participation in this compliance approach. Local governments would vouch to agree to and adopt the consensus compliance approach. The intergovernmental agreement would focus efforts on building up successful existing programs which comply with Title III and state environmental regulatory requirements, while providing for flexible locally appropriate compliance approachedprocedures. The Intergovernmental Agreement would stipulate to workable policy-maker oversight committees, technical advisory committees and citizen involvement by local government. The working assumption is that USA, working collaboratively with the county and cities, will organize and conduct the required work. Approach to work: It is recognized that enhanced water quality within the urban water-basin necessarily involves consideration of land use and land use regulation. It is recognized that the state, the region and local governments have many policy goals to balance including water quality. It is also recognized that common basin-wide approaches may be more equitable and more beneficial. The commitment of local governments is to enhance water quality and meet regulatory requirements while balancing the range of other land use and environmental goals; to seek flexible locally responsive basin-wide solutions. USA version 1: Title to Urban Wtr proposal